garfield city hall and community center application &

GARFIELD CITY HALL AND COMMUNITY CENTER
APPLICATION & AGREEMENT FOR USE OF
CITY HALL & COMMUNITY CENTER
PURPOSE
The purpose of this policy is to make the City Hall & Community Center available to organizations for the benefit
of residents of Garfield and surrounding area. It is the intention of the City Council to regulate the use of the
facility in such a manner as to allow for the maximum public benefit, to rent the facility in an equitable manner,
and to provide the facility for the public to use at the lowest possible price.
FEES
CLASSIFICATION AND PRIORITY USERS:
Group 1:
Group
Group
Group
Group
Currently serving on The City of Garfield Council, employees, and those that have *served 20+
years to the community *(Service as a City Council, Fire Dept., 1st Responders, or City Employee)
Area Civic and non-profit organizations
Residents of the City of Garfield
Residents of Ida, Lagrand, and Moe Townships
Non-Residents
2:
3:
4:
5:
RENTAL RATES:
Group
Group
Group
Group
Group
1:
2:
3:
4:
5:
No Charge
No Charge
$40 per day
$75 per day
$100 per day
ALL GROUPS: $250 Damage Deposit Required
PROCEDURE FOR APPLYING
Use of the City Hall & Community Center will be handled on a first-come, first serve basis.
ALL APPLICATIONS MUST BE REVIEWED AND APPROVED BY CITY CLERK OR CITY
COUNCIL
DATE OF APPLICATION: ________________________
NAME OF APPLICANT: ______________________________________________________________________
NAME OF ORGANIZATION: __________________________________________________________________
CONTACT PERSON (IF DIFFERENT):___________________________________________________________
ADDRESS:
_________________________________________________________________________________________
STREET
CITY
STATE
ZIP
PHONE: HOME___________________________________ OTHER___________________________________
PURPOSE FOR USE OF THE FACILITY:
___________________________________________________________________________________________
_______________________________________________________________________________________
DATE REQUESTED: ___________________________HOURS FROM: ______________TO: ______________
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GARFIELD CITY HALL AND COMMUNITY CENTER
RULES & REGULATIONS
The City of Garfield requires the following tasks to be completed before your damage deposit is returned:
 NO smoking including e-cigarettes or drugs in the building.
 NO alcoholic beverages outside of building are allowed.
 NO tape, staple, nail, pin, wire or use of adhesive hangers on walls or ceiling.
**Command Strips are allowed**
 DO NOT SLIDE TABLES ON THE FLOOR!! Please pick up to move.
 DO NOT remove tables or chairs from building.
 Table & chairs are wiped off and put back where they were.
 Floors are to be swept (mopped, in necessary).
 Check bathrooms (lights & fans off, toilets flushed, and floors clean).
 Make sure all faucets are completely turned off in kitchen & bathrooms.
 Do not put coffee grounds into the kitchen sink.
 Return the kitchen to an orderly condition (wipe off all countertops, rinse sink, clean-up all spills and
clean floor).
 Empty all garbage cans and take out to garbage dumpster located near back door.
 Turn all lights off and leave the fans on.
 Lock all doors.
 No Subletting is permitted.
 In case of EMERGENCY, DIAL 911.
 A CERTIFICATE of INSURANCE will be required to verify homeowners/renters insurance coverage for
liability purposes, if alcohol is served upon premises.
 Renter assumes responsibility for lost or broken items and agrees to pay for all damages to City property
or equipment over and above normal wear and tear.
 Renter shall defend, indemnify and hold harmless the City and its officials, employees and agents from
any liabilities, judgments, losses, costs or charges (including attorneys' fees) incurred by the City or any
of its officials, employees or agents as a result of any claim, demand, action or suit relating to any bodily
injury (including death), loss or property damage caused by, arising out of, related to or associated with
the use of the Community Center by Renter or by Renter’s guests or invitees, except to the extent
caused by the sole negligence, gross negligence or willful misconduct of the City or its officers,
employees or agents.
 Access by City. The user shall permit the City’s officials, employees or agents to have access and to
enter the Community Center at any time during the event.
 Youth activities must be chaperoned by adults. (1 adult to every 10 children)
 Evening activities must conclude before 1 a.m.
 Bar service must be performed by a valid liquor license holder conclude by 12:30 a.m. The license holder
must show proof of liquor liability insurance in the minimum of $1,000,000 per occurrence and the city
must be added as an additional insured.
 Pick up key for the community Center at the City Clerk’s office during regular business hours, 2 to 3 days
before the scheduled activity.
 The key must be returned within 2 -3 business days – once keys are returned and room has been
inspected, deposit if refundable will be forwarded.
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GARFIELD CITY HALL AND COMMUNITY CENTER
101 Sanstead Street East
Garfield, MN 56332
320-834-2238
cityhall@garfieldmn.com
OFFICE HOURS ARE AS FOLLOWS:
MON-THURS 8AM-4PM
FRIDAY CLOSED
BUILDING LOCATION: 101 SANSTEAD STREET EAST
CONTACTS FOR CATERING AND/OR LIQUOR SERVICE:
BUD BRUZEK at GARFIELD PUB
101 Co. Rd. 22, Garfield
320-834-2273
GEOFF BRUZEK at FIRE STATION BAR & GRILL
203 Sanstead St W, Garfield
320-834-3250
ERIC RIEBER at STATE STREET CAFÉ
107 State Street, Garfield
320-834-2755
www.statestreetcafe.biz
info@statestreetcafe.biz
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GARFIELD CITY HALL AND COMMUNITY CENTER
101 Sanstead Street East
Garfield, MN 56332
320-834-2238
cityhall@garfieldmn.com
I have reviewed the fees, rules, regulations, and requirements for the use of the Garfield City Hall and
Community Center which pertain to and govern the use for which this application is made and I agree to be
bound by all such fees, rules, regulations and requirements.
______________________________________________________
_______________________
SIGNATURE OF APPLICANT
DATE
APPROVED BY:
City Clerk
FOR OFFICE USE ONLY
FEES:
Room Rental ($_______@ #_______Days)
$_______________ CK#____________
Damage Deposit
$250.00
TOTAL AMOUNT DUE
$_________________
Date of Damage Deposit return: ______________________
Key Distribution #: _________________________
Date of Key Returned: _______________________
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CK#____________