INSTRUCTIONS MANUAL
AROMA 3500
ENGLISH
Part Code: 0HLNE3500
DOUBLE ESPRESSO FUNCTIONS
I.M. A.3500 Eng V4-2008
HLF Italian Design
INSTRUCTIONS MANUAL
RETAIN FOR FUTURE USE !
The copyright of these Instructions Manual, which are entrusted to the recipient
personally, remains with the HLF company.
The content may not be disclosed or made available to any third party without the
express consent of the HLF company.
These Operating Instructions must be read and applied by anyone performing work with
or on the equipment described.
In particular, it is imperative that all such persons familiarise themselves with the safety
instructions.
HLF Italian Design
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TABLE OF CONTENTS
1. Description…………………………………………………………………………… 1
1.1 Design………………………………………………………………………… 1
1.1.1 External description…………….………………………………… 1
1.1.2 Internal description……….…………….…………………………. 3
1.2 Introduction…………………..…………………..………………………….. 4
1.2.1 The Aroma 3500 coffee maker….…….…………………..……. 4
1.2.2 Raised bean hopper – option……………………………………. 4
1.2.3 Modem connectivity – option…………….………………………. 4
1.2.4 In tank filter – option……………………….……………………… 4
1.3 Technical rates .....................................…………….....…………………. 5
1.3.1 Dimensions………………………………………………………… 5
1.3.2 Weight……………………………………………………………… 5
1.3.3 Electric rates……………………………….………………………. 5
1.3.4 Machine identification………………………….………………. 5
1.4 Environmental conditions………….……………..……….……………….. 6
1.4.1 Temperature and humidity……………………………………….. 6
1.4.2 Space requirements………………………………………….…… 6
2. Safety Instructions…………………………………………………………….……. 7
2.1 Warnings………………………………………………………………..……. 7
2.1.1 Warning symbols ……….………………………………………… 7
2.1.2 Where warning symbols are located…………………….……… 8
2.1.3 Safety information in this Instructions Manual…………………. 8
2.2 Basic safety instructions……………………………………………………. 9
2.2.1 Proper use…………………………………………………………. 9
2.2.1.1 General………..…………….…………………………… 9
2.2.1.2 Aroma 3500 coffee maker…………………………..…. 9
2.2.2 Specific hazards and instructions…………………….…………. 10
2.2.2.1 Aroma 3500 coffee maker ……………….……………. 10
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3. Installation .......................................................................………………….…… 13
3.1 Transport …………………………………………………………………..... 13
3.1.1 Receiving the unit……………………………………………...…. 13
3.1.2 Unpacking ...............................................……………………… 13
3.1.3 Checking the internal of the unit ...............................…..….…. 14
3.1.4 Electric connection .................................……………...……….. 15
3.2 Start up and operation mode...................………………………..………. 16
3.2.1 Filling the inside water tank ………………………………..…....
3.2.2 Loading products………………………………………………….
3.2.3 Turning ON the unit.....................………………………………..
3.2.4 “Press Red Button” message………………….…………………
3.2.5 Initial heating………………………………………………………
3.2.6 Adjusting the coffee grinder ……………………………..…...….
3.2.6.1 Closing the grinder’s blades…………………..……….
3.2.6.2 Opening the grinder’s blades…………………………..
16
16
18
19
21
22
23
24
3.3 Changing the drink selection panel……………………………………….. 24
3.3.1 Getting a customized selection panel………………………….. 24
3.3.2 Installing the selection panel…………………………………..… 25
4. Cleaning guide ……............................................................……………….…… 27
4.1 Cleaning warnings....................................................………………….… 27
4.2 Instructions ………………………………………………………………….. 27
4.3 How to remove and clean the coffee group................……………....….. 29
4.4 Cleaning conclusion ................................................…………………….. 31
5. Operating the computer software………..............……………………………... 32
5.1 Gaining access to the machine software……………………………….... 32
5.2 Programming Steps…………………………….………………………..…. 33
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5.3 Programming Menu………………....…………………………………...…. 35
5.3.1 Drink Counter..…..……………………………………………..…. 35
5.3.2 Function……..……………………………………………………... 37
5.3.3 Drink Number 1…..………………………….…….…………..….. 39
5.3.4 Pre-Selection Key…..……………..……………………………… 45
5.3.5 Money Value…………………….……………….…………….….. 46
5.3.6 Drink Price…………………….………………….………………… 48
5.3.7 Password…………………..…………………….………………… 48
5.3.8 Set Factory Data.……..…………………….……….......……..… 49
6 Daily maintenance Check list………..............……………………….................. 51
6.1 Check list…………………………………………………………………….. 51
7 Inactivity ……………………………………………………………………………… 52
8 Disposal………………………………………………………….……………………. 53
9 Guarantee, consumables, spare parts, ordering procedure…….….……….. 54
9.1 Guarantee………………………………………………………..………….. 54
9.2 Consumables, spare parts, ordering procedure…………………………. 55
10. Troubleshooting……………..………………………………………………....…. 56
10.1 Checklist for fault diagnosis and troubleshooting………………………. 56
11. Software Table …………….…………………………………..……………….…. 58
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DESCRITPION
1 Description
1.1 Design
1.1.1 External description
1
2
1 – Front door
3
2 – Drink selection buttons
3 – Top lid
4
4 – Coffee group access door
5 – Door handle
5
6
7
6 – Maintenance left door
7 – Liquid Crystal Display (LCD)
8 – Beverage dispense point
9 – Cups holder grid
10 – Drip tray
8
9
10
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11
11 – Ventilation grids
12
12 – Modem connection hole
13
13 – Inlet plug for power cord
14
14 – Main switch
15 – Fuse holder assembly (10A - 250V)
15
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1.1.2 Internal description
1
1 – Water tank
2
2 – Soluble powder canister
3
3 – Soluble powder shutter
4
5
6
4 – Mixing bowl
5 – Hot water line
6 – Drink nozzles
7 – RJ45 plug for computer cable
7
8
9
10
8 – Programming button
9 – Door micro-switch locker
10 – Beans hopper
11
11 –Coffee grinder adjuster
12
12 – Coffee group
13 – Grounds drawer
13
14
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14 – Drip tray float micros-switch
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DESCRITPION
1.2 Introduction
1.2.1 The Aroma 3500 coffee maker
The Aroma 3500 coffee maker is a fully automatic coffee maker machine, which in the
basic version, can dispense pre-programmed coffee products through a height-adjustable product outlet into the container. The beverage required is selected via twelve
beverage selection buttons.
The Aroma 3500 coffee maker exhibits the latest marks of conformity, indicating that it
satisfies the necessary certification standards.
1.2.2 "Raised bean hopper" option
A higher been hopper (a unit) can be placed on top of the bean hopper(s) to increase
the coffee bean capacity.
1.2.3 "Modem connectivity" option
A regular or cellular modem kit can be allocated on the back of the machine to allow the
download or upload of the computer board setting at every time.
1.2.4 "In tank filter" option
A resins filter can be installed inside the water tank to de-scaling the water increasing
the life of the hydraulic circuits.
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1.3 Technical rates
1.3.1 Dimensions
Height:
Depth:
Length:
439 mm
414 mm
430 mm
1.3.2 Weight
The weight of the machine has to be considered without ingredients and water inside.
Weight:
35 Kg
1.3.3.Electric rates
Volts :
120 V ac or 230 V ac. 50/60 Hz (refer to the identification plate on the
back of the machine)
Power :
1100 Watts at 120V or 1400 Watts at 230V
1.3.4 Machine identification
The identification plate is located on the back panel of the machine near the main
switch.
A copy of the same identification plate is located inside the machine on the left wall
opening the front door.
HLF S.r.l.
Via delle Industrie 21/A
31050 Ponzano Veneto
Treviso - ITALY
Model :
Code :
Electrical
Serial N.:
Marks
Date:
Water Pressure: 1to 8 bar Max
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1.4 Environmental conditions
1.4.1 Temperature and humidity
Operating and storage temperatures:
•
•
min. + 5 °C
max. + 30 °C
Operating and storage humidity:
•
max. 80 %
1.4.2 Space requirements
Minimum space required for operation:
•
180 mm from the top edge of the bean hopper must be kept clear to allow for
replenishment of beans.
•
100 mm from the back panel to allow ventilation.
•
300 mm from the right side to allow cleaning of the coffee group and adjustment
of the grinder’s blades.
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SAFETY INSTRUCTIONS
2 Safety instructions
2.1 Warnings
2.1.1 Warnings symbols used
The following warnings symbols may be affixed to the equipment.
Low voltage
• Warning of dangerous electrical voltage.
• Electric shocks can lead to serious injury or death.
• Only authorised technical personnel may perform work on electrical installations.
• The technical safety instructions must be followed.
• Unplug equipment before carrying out any work on electrical installations.
Hot surface / hot internal components
• Warning of heat which could lead to injury.
• Allow hot surfaces and components to cool before carrying out any work on these
component parts.
• If necessary, wear heat-resistant gloves.
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SAFETY INSTRUCTIONS
2.1.2 Where warning symbols are located
NOTE
• The equipment comes supplied with warning symbols (stickers) affixed wherever
appropriate.
• If any of the warning symbols should fall off during operation or following cleaning
work, the operator must stick these warning symbols back again immediately.
2.1.3 Safety information in this Instructions Manual.
In this Instructions Manual, you will find the following three levels of safety information:
• Level 1
WARNING
• A warning refers to significant hazards. Failure to follow the relevant safety instruction
could lead to injury or death.
Depending on the type of danger, instead of STOP, one of the following symbols could
be combined with the word WARNING.
WARNING
• Warning of electric shock.
WARNING
• Warning of heat.
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• Level 2
CAUTION
• The CAUTION symbol stresses important instructions. Failure to observe these
instructions could lead to damage to the equipment or to other material assets.
• Level 3
NOTE
• Notes contain additional information aimed at raising the general level of safety and at
lightening the user’s workload.
2.2 Basic safety instructions
2.2.1 Proper use
2.2.1.1 General
Proper use includes, in addition to the specific provisions set out below, observing this
Instructions Manual and complying with the supplier’s obligatory maintenance and repair
instructions.
2.2.1.2 Aroma 3500 coffee maker
The Aroma 3500 coffee maker is used solely to dispense coffee products, coffee and
soluble powders combined products, soluble powder products and hot water. No other
use of the Aroma 3500 coffee maker will be deemed to be proper.
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2.2.2 Specific hazards and instructions
2.2.2.1 Aroma 3500 coffee maker
WARNING
• Never insert either the hands or any rod-shaped object into a bean hopper when the
Aroma 3500 coffee maker is connected to the mains power supply.
• Only coffee beans may be introduced to the bean hopper.
WARNING
• Hot air comes out from the bottom of the steam outlet. There is a danger of scalding.
(Only on the versions with automatic steam frother)
• The bottom of the steam pipe is hot after it has been giving off steam. There is a
danger of burns.
(Only on the versions with automatic steam frother)
• Hot liquid comes out from the bottom of the beverage outlet. There is a danger of
scalding.
• Hot liquid comes out from the bottom of the hot water outlet. There is a danger of
scalding.
• The bottom of the hot water outlet is hot after it has been dispensing liquid. There is a
danger of burns.
WARNING
• Never interfere with the electricity supply connection or modify it. This could result in
fatal injury.
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SAFETY INSTRUCTIONS
• Never remove the screw mounted covers. There is a danger of fatal injury upon
contact with live components.
NOTE
• Electrical equipment which does not have adequate electro-magnetic protection should
not be operated close to the Aroma 3500 coffee maker.
• The drip tray serves solely to collect drip water. It must not be used as a sink.
CAUTION
• Only operate the Aroma 3500 coffee maker in covered locations, avoid places where
there is a risk of water splash. There is a risk of damage.
• Never spray the Aroma 3500 coffee maker with a water hose during cleaning. There is
a risk of damage.
• Always empty the coffee grounds container in the correct manner. There is a danger
of overflow.
WARNING
If handled improperly, the equipment could cause serious or fatal injury. Anyone using
and maintaining the equipment must be trained in the correct handling of the equipment
and must have read and understood the safety instructions in this Instructions Manual
before starting to use or maintain the equipment.
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SAFETY INSTRUCTIONS
WARNING
Never modify or remove any safety mechanisms. Do not disable any safety
mechanisms by modifying the equipment. If there are any warning symbols affixed to
the equipment, never remove these. Replace any lost or defective warnings symbols
immediately.
WARNING
Never operate the equipment in a damaged condition. Report any irregularities to your
superior immediately, especially if they affect safety.
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INSTALLATION
3 Installation
3.1 Transport
During the transport of the Aroma 3500 coffee maker is important to avoid the following:
•
•
•
Turning the box upside down or lay it down on its side
Dropping the box
Exposing it to rain, excessive cold or heat, or damp places
3.1.1 Receiving the unit
NOTE
Before to open the box of the Aroma 3500 coffee maker, check out the packaging to be
sure there is no damage.
If damage is noticed, place a claim with the freight forwarder immediately.
Check for:
•
•
•
Dents or damage of the box
Wet areas
Signs of tampering
3.1.2 Un-packing
The Aroma 3500 coffee maker is packed in a strong carton specifically designed for this
unit. This should protect the unit during the transportation.
To further protect it, take out the unit from the box only when you have reached the
location where the machine will be installed, and only after all the electrical and water
connections are in place.
To take out the unit, you have to cut the plastic strip, and take out the upper carton
cover. Then you can take out the box all around the unit altogether with the white paper
ball.
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CAUTION
The packing material must not be left accessible to others, as it is a potential source of
danger. For the disposal contact qualified companies.
Now the unit is free and ready to be installed on a base, table or cabinet strong enough
to hold 38 Kg.
3.1.3 Checking the internal of the unit
Open the front door and check if any damage is visible. If you see damage, call for
technical service.
WARNING
Don’t try to operate the Aroma 3500 coffee maker in case of presence of internal
damages. Even if the damages are minimal, it’s secured to leave the unit disconnected
from the power supply and call the technical service.
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INSTALLATION
3.1.4 Electric connection
Insert the power cord on the back of the machine near to the main power switch.
WARNING
Insert the power cord inside a correct wall plug, without use any other electric adapter.
Be sure to choose a wall plug with enough power to supply the unit and that it’s
grounded in observance with current safety norms.
Refer to paragraph 1.3.3 of this Instruction Manual to select the right wall plug.
WARNING
THE USE OF EXTENSION CORDS, ADAPTERS AND/OR MULTIPLE PLUGS IS
STRONGLY FORBIDDEN!
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3.2 Start up and operation mode
3.2.1 Filling the inside water tank
To fill the inside water tank of the unit, open the front door and take off the top lid of the
Aroma 3500 coffee maker.
On the left side of the machine, its visible a clear tube that goes into a white water tank.
Pull up the clear tube together with the round cap from the tank. Then pull out the water
tank and fill it with fresh water.
After filling the tank, be sure to close it with its plastic top lid.
3.2.2 Loading products
Before to put back the top lid of the unit, fill up the coffee beans hopper with fresh coffee
beans.
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INSTALLATION
The beans hopper container is located on the back right corner as showed on the
following picture.
NOTE
It’s recommended to use a mix of coffee beans for automatic coffee makers, to increase
the life of the grinder’s blades and also to get the best performance for the Aroma 3500
coffee maker. For information refer to a coffee beans dealer.
With the front door and the top lid still open, pull out the soluble powder containers to
complete the filling process of the products.
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INSTALLATION
NOTE
It’s recommended to do always this operation taking the powder canister out of the
machine, in order to keep the inside of the machine clean from dust.
3.2.3 Turning ON the unit
Turn on the unit by the main switch situated on the back of the Aroma 3500 coffee
maker.
The message Searching Coffee Group Position will appear on the LCD display, and
the coffee group gear-motor will start running.
Searching Coffee
Group Position
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3.2.4 “Press Red Button” message
The following message will be Press Red Button. It means that the cleaning cycle has
to be run in order to load water into all the hydraulic circuits.
Press Red Button
To do that is necessary to have the front door open, but the Aroma 3500 coffee maker
has mounted on the front door, a micro-switch able to detect the opening of those doors.
When a door micro-switch is activated the computer board of the machine turn OFF the
drink selection panel, avoiding in this way any accidental starts of those mechanical
parts that can provide serious injury to the operator.
Just for this initial operation is necessary to put the micro-switch locker on the front door
has showed on the picture below.
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INSTALLATION
CAUTION
Only for this initial operation of filling the hydraulic circuit is allow to insert the
door micro-switch locker, otherwise the switch locker has never to be installed
into the machine as showed above.
Once the first cleaning cycle is finished REMOVE the switch locker from the
Aroma 3500 coffee maker.
With the door open hold pushing the red button showed on the picture below, till the
cleaning cycle starts.
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INSTALLATION
If during this process the message CAUTION Check Water appears, turn OFF the
machine for 3 seconds and then back ON to reset the computer
CAUTION
Check Water
Then re-start the cleaning cycle process, by pushing the red button again.
NOTE
If the message Push Red Button will not appear on the LCD display, run the cleaning
cycle anyway, in order to make sure that all the hydraulic circuits are filled with water.
3.2.5 Initial heating
Once the cleaning cycle is finished, the message Wait for Heating will appear on the
LCD display of the Aroma 3500 coffee maker.
Wait for Heating
The internal boiler is heating the water and this process is going to take around 5
minutes. When the message Select a Drink will appear on the LCD display, the Aroma
3500 coffee maker is ready to work.
Select a Drink
Close the front door and place your cup on the cup holder of the drip tray.
NOTE
We suggest you to prepare at least 5 coffees before serve the drink to obtain a better
result.
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INSTALLATION
3.2.6 Adjusting the Coffee Grinder
At this point of the initial start up, the Aroma 3500 coffee maker is ready to dispense the
first beverage and the factory recommend to start making a coffee as a first drink in
order to adjust the grinder’s blades.
NOTE
the Aroma 3500 coffee maker arrives with the blades of the coffee grinder, almost open
in order to accept every kind of coffee beans used by the operator.
The reason of this factory action is to avoid any damage to the grinder’s motor, because
in presence of coffee beans too oily and with the blades position almost close, the
grinder’s motor can stop working.
Each operator can put its own coffee beans into the Aroma 3500 coffee maker,
therefore the factory ship all the machines with the blades open to prevent any damage.
The solution to this eventual problem is to start making a coffee with the blades almost
open and check that all the process works without troubles.
Push the Coffee button to start the coffee drink process. The message Working… will
appear on the LCD display.
Working…
Initially the grinder will start grinding the coffee beans, and after 10 seconds the coffee
dispenser will dump the coffee grounded into the coffee group. This event is
recognizable by the sound of three “knock”.
Then the coffee group gear-motor will move the coffee group from the stand-by position
into the brewing position, and the water pump will start running the hot water into it to
make the coffee.
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INSTALLATION
At this point is important to watch the speed of the coffee coming out from the drink’s
nozzle into the cup, in order to see if it’s coming out fast or slowly (almost dripping).
If the speed of the coffee is fast and at the end of the brewing there is no brown coffee
cream on top of cup, it means that the grinder’s blades are too open and they need to
be closed.
When the drink is finished the message Take your Drink will appear on the LCD
display.
Take your Drink
And then the message Select a Drink will appear again on the LCD display meaning
that the Aroma 3500 coffee maker is ready for another drink.
3.2.6.1 Closing the grinder’s blades
Before to start a new drink open the coffee group door access and move the blades
adjuster to the negative direction of one “click” as showed on the picture below.
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INSTALLATION
Then push for another coffee and repeat the instructions at paragraph 3.2.6 to check the
quality of the coffee.
3.2.6.2 Opening the grinder’s blades
If during the lifetime of the Aroma 3500 coffee maker the operator changes the type of
coffee normally used, it will be necessary to open the blades of the grinder and repeat
the process illustrated at the paragraph 3.2.6.
NOTE
The different qualities of coffee beans available on the markets, are different not only in
taste but also in formula, and this difference requires an accurate adjustment of the
grinder’s blades every time the coffee beans have been change.
3.3 Changing the drink selection panel
The drink selection panel can be customized in accordance with the user / operator
necessity. Given that the function of each drink button can be changed in the way to
make different drinks from the original factory setting, the selection panel can be printed
out from a regular colour printer, and installed into the front door.
3.3.1 Getting a customized selection panel
Once all the changes are done on each drink button and pre-selection button (refer to
paragraph 5.3.3 and 5.3.4 – chapter 5), contact the Service Support to get a new
selection panel.
It’s necessary to send to the Service Support a fax or an e-mail showing the new names
of the drinks on each push button, to get back an e-mail containing a file to print out
through a regular colour printer, having the new selection drink names on it.
In case of trouble printing out the file received, contact the Service Support to ask for a
regular mail shipping.
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INSTALLATION
3.3.2 Installing the selection panel
CAUTION
ATTENTION
The following operations can be executed exclusively from authorized staff only
and duly formed to proceed to such type of interventations.
Turn OFF the Aroma 3500 coffee maker and open the front door. Using a screw-driver,
lose the four screws which hold the door computer board cover as showed on the
picture below:
Unscrew the four nuts that hold the computer board bracket and lift it up as showed:
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Pull out the drink selection panel as showed on the following picture:
Replace the new selection panel doing the reverse process.
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CLEANING GUIDE
4 Cleaning guide
4.1 Cleaning warnings
CAUTION
•
•
•
Only use non-corrosive, non-abrasive household cleaners.
Only use non-abrasive cloths.
Do not use any of the normal (rapid) decalcifying agents.
4.2 Instructions
WARNING
•
Turn OFF the Aroma 3500 coffee maker.
•
Open the front door.
•
Pull up the top lid.
•
Clean all above
•
Remove all the powder canisters
•
Thoroughly clean areas where the powder canisters rest with sponge, hot water
and detergent. Dry thoroughly.
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OPERATING THE COMPUTER SOFTWARE
•
Put an empty cup or any other container under the drink nozzles and push the
red button inside the door to start the cleaning cycle of the 3 drinks pipes and of
the whippers.
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CLEANING GUIDE
•
Remove the coffee grounds container and the drip tray. Place each unit under
hot water and scrub thoroughly.
•
Remove the coffee group and clean it
•
With coffee group and the water tank still removed, wipe out all internal areas.
•
Fill water container. Wipe exterior and dry.
•
Wipe outside of unit with sponge. Dry.
•
Place coffee group back. Seat properly.
•
Put back the top lid and close the front door.
•
Turn back ON the Aroma 3500 coffee maker.
4.3 How to remove and clean the coffee group
The coffee group is located on the front side of the Aroma 3500 coffee maker. It creates
the espresso coffee by compressing the ground coffee beans into a “puck” and forcing
the water to go through this “puck” that creates a perfect espresso.
CAUTION
Turn OFF the Aroma 3500 coffee maker.
To remove the coffee group it’s necessary to remove the drink nozzle bracket first.
As described on the following picture, unplug all the drink pipes from the nozzles and
loose the black knob that holds the stainless steel bracket.
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OPERATING THE COMPUTER SOFTWARE
To remove the coffee group, simply turn each of the four levers to the 12:00 position,
take off the hose on the front of the coffee group, and pull it straight out.
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CLEANING GUIDE
Wash it only in hot water, without detergent. Dry thoroughly.
To replace it, reverse the process.
4.4 Cleaning conclusion
These operations must be carried out when the Aroma 3500 coffee maker is turned
OFF and open. Cleaning operations must be carried out before the products are loaded.
WARNING
Always disconnect the power before filling or cleaning operations interventions.
CAUTION
Make sure that all tubes and components are properly back into their original position
before turn back ON the unit.
NOTE
Keep the unit clean on a daily basis.
Properly adhering to the cleaning procedures presented in this manual will assure that
the Aroma 3500 coffee maker will continue to work properly.
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OPERATING THE COMPUTER SOFTWARE
5 Operating the computer software
5.1 Gaining access to the machine software
With the programming procedures described in this section it is possible to set all the
parameters relating to drinks and to the machines configuration.
Open the front door and push the red button for one second and release it. The
message Drink Counters will appear on the LCD display.
PROGRAM
Drink Counters
Move towards this menu using the drink selection buttons according with the number
wrote on the right upper corner of each push button. Use key 3 to gain access to this
menu, key 3 and 4 to move towards the counters and key 5 to exit.
Pressing the key 1 will appear the message Insert Password
Insert Password
. . . .
Always using the drink selection buttons inserts the factory password.
COFFEE
The factory password is: 1 1 1 1.
Each time you press the button, the “dot” showed on the LCD display will change to an
equal sign. After have pushed the number 1 for four times, push it one more time to gain
into the operating software of the Aroma 4500 coffee maker.
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5.2 Programming Steps
Gain into the software as described on previous paragraph 5.1. After the password
check the first message that will appear on the LCD display will be P R O G R A M
Drink Counters .
PROGRAM
Drink Counters
At this point is important to know the map of the keyboard to move through the software.
The picture below shows the function associated to each push buttons to permit the
entrance, the exit and the changes of the various software menu.
LO NG DRI NK
ESPRESSO
CAFÉ LATTE
HOT
CHOCOLATE
HOT
LEMON TEA
LO NG DRI NK
EXT RA
LO NG DRI NK
REGULAR
COFFEE
CAPPUCCINO
HOT CHOCOLATE
EXTRA
TEA
WITH MILK
EX T RA
LO NG DRI NK
C AN CE L
PR E-SELE C TIO N
CAFÉ
AMERICANO
MOCHACCINO
HOT CHOCOLATE
WITH MILK
HOT WATER
STO P D RIN K
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Buttons 1 and 2 are used to move forward or backward throw the various programming
functions. These buttons are also used to decrease and to increase the various product
doses and water amounts.
Button 3 is to gain into the menu once it appears on the LCD display. Button 3 is also
used to confirm the changes done and to move a step forward.
Button 5 is used to exit a function and/or quit the programming function.
When leaving the programming function you hear two “beeps”. The following picture
shows how to move through the software:
Insert Password
....
1
1
1
1
1
1
P R O G RAM
Set Factory Data
P R O G RAM
Drink Counters
1
2
P R O G RAM
Function
3
3
P R O G RAM
Cash
0
P R O G RAM
Temperat.= 85C
3
3
2
P R O G RAM
Beep Time = 0.3s
3
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5.3 Programming Menu
These are the menu that can be viewed by scrolling with the use of buttons 1 and 2:
•
Drink Counters
•
Function
•
Drink Number 1 / 12
•
PreSelection Key
•
Money Value
•
Drink Price
•
Password
•
Set Factory Data
5.3.1 Drink Counters
This menu is used to retrieve the statistical data on the number of drinks served per
selection.
When the display shows P R O G R A M Drink Counters, press button 3.
PROGRAM
Drink Counters
The display will change to P R O G R A M Cash
money in the cash box.
0. This identifies the amount of
PROGRAM
Cash
0
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NOTE
This function is used only on machines that have payment systems attached.
Push again button 3 and the message P R O G R A M Drink 1
LCD display.
X will appear on the
PROGRAM
Drink 1
X
The “X” represents the number of drink 1 made till now. The count number can be reset
to “zero” by pressing button 1.
By pushing again button 3, the software will pass to the next drink counter and so on till
drink number 12. After the drink counter number 12, push again button 3 and the
message P R O G R A M Total
X will appear on the LCD display:
PROGRAM
Total
X
This is the total number of drinks served. The total count number can be reset to “zero”
by pressing button 1.
By pushing again button 3 the message P R O G R A M Archive
X will appear on
the LCD display.
PROGRAM
Archive
X
This identifies the accumulated total drinks served since the Aroma 4500 coffee maker
has been installed.
NOTE
This number cannot be reset to “zero” or changed.
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At this point the menu Drink Counters is finished. Push button 5 to quit and go to the
next menu.
5.3.2 Function
This menu is used to set the generic functions of the Aroma 4500 coffee maker. Push
button 1 or 2 till the display shows P R O G R A M Function.
PROGRAM
Function
Pushing button 3 the message P R O G R A M Temperat. = 85C will appear on the
LCD display.
PROGRAM
Temperat. = 85C
This identifies the temperature set point for the heating boiler. Using button 1 or 2 it is
possible to decrease or increase the temperature. By pushing button 3 to get to the next
message, the temperature change is automatically saved into the memory.
The message P R O G R A M Filter Counter=0 will appear on the LCD display.
PROGRAM
Filter Counter=0
This is the function that activates a counter that count the amount of litres of water
passed through the de-scaling water filter. By pushing button 1 or 2 is possible to
change the value between 0, 1 and 2.
•
If the value is 0 (zero) the counter is deactivated. The de-scaling water filter is not
installed.
•
If the value is 1 (one) the counter will count up to 50* litres before to generate the
message C A U T I O N Check Filter on the LCD display.
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•
If the value is 2 (two) the counter will count up to 1000** litres before to generate
the message C A U T I O N Check Filter on the LCD display.
* The option 1 (one) is for in-tank de-scaling water filters (refer to local distributor for
more information).
** The option 2 (two) is for direct water line connection de-scaling filters (refer to local
distributor for more information).
When the message C A U T I O N Check Filter will appear on the LCD display, is
necessary to change the de-scaling water filter with a new one. Then re-set the counter,
open the front door and push the red button.
By pushing button 3 the message P R O G R A M Beep Time = X s will appear on the
LCD display.
PROGRAM
Beep Time = X s
This assigns a length of time to the “beep” heard at the end of a drink cycle. It can be
changed. Push buttons 1 or 2 to increase or decrease the time value.
By pushing button 3 the message P R O G R A M Cup Sensor ON=Y will appear on the
LCD display.
PROGRAM
Cup Sensor ON=Y
This operates the cup sensor. It is possible to enable or disable the switch, with YES or
NO, using buttons 1 or 2.
By pushing button 3 the message P R O G R A M Blower Always ON=Y will appear on
the LCD display.
PROGRAM
Blower Always ON=Y
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This operates the fan installed inside the machine to take out the humidity from the
machine. It’s important to keep the internal of the machine almost dry in order to prevent
the coagulation of the instant soluble powders, which are very sensitive to dampness.
If this function is activated the aspiration fan works all the time, meanwhile if this
function is deactivated, the aspiration fan will work only for the entire time of the drink
process and for 90 seconds after the drink is finished.
Keeping the aspiration fan activated all time is recommended for those locations with
high humidity, for all the other locations it’s not necessary.
It is possible to enable or disable the switch, with YES or NO, using buttons 1 or 2.
By pushing button 3 the message P R O G R A M Tray Sensor ON=Y will appear on
the LCD display.
PROGRAM
Tray Sensor ON=Y
This operates the drip tray switch. It is possible to enable or disable the switch, with
YES or NO, using buttons 1 or 2.
At this point the menu Function is finished. Push button 5 to quit and go to the next
menu.
5.3.3 Drink Number 1
This menu is used to set the quantity of product, water and coffee throws related to the
first drink selection (selection button number 1).
This menu is the same for all the 12 drinks, and inside each drink menu it’s possible to
use all the products available on the machine.
The following picture shows the names of each component, in order to better
understand the meaning of the definitions like mixing bowls, whipper, etc.
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INSTANT
SOLUBLE
CANISTER 1
INSTANT
SOLUBLE
CANISTER 2
INSTANT
SOLUBLE
CANISTER 3
HOT WATER
LINE
MIXING BOWL
1 AND 2
WHIPPER 1 AND 2
MIXING BOWL 3
WHIPPER 3
Push button 1 or 2 till the message P R O G R A M Drink Number 1 will appear on the
LCD display.
PROGRAM
Drink Number 1
Push button 3 to gain into this menu and the message P R O G R A M Soluble 1 = X
will appear on the LCD display.
PROGRAM
Soluble 1= X
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This is the amount in seconds of instant soluble powder from the canister number 1 (first
from left. See paragraph 1.1.2, Chapter 1) used to make the drink. By pushing buttons 1
or 2 it’s possible to increase or decrease the amount of seconds.
By pushing again button 3, the message P R O G R A M Delay S 1 = X will appear on
the LCD display.
PROGRAM
Delay S 1= X
This is the delay time that is possible to set before to have instant soluble powder falling
into the mixing bowl. By pushing buttons 1 or 2 it’s possible to increase or decrease the
seconds of delay.
NOTE
Keep this delay to 1 second to avoid clogging on the mixing bowl.
By pushing again button 3, the message P R O G R A M Water 1 = X will appear on the
LCD display.
PROGRAM
Water 1 = X cc
This is the amount of water in cc used to melt the instant soluble powder from the
canister number 1. By pushing buttons 1 or 2 it’s possible to increase or decrease the
value.
By pushing again button 3, the message P R O G R A M Delay W 1 = X will appear on
the LCD display.
PROGRAM
Delay W 1= X
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This is the delay time that is possible to set before to have the water 1 falling into the
mixing bowl. By pushing buttons 1 or 2 it’s possible to increase or decrease the seconds
of delay.
NOTE
This delay has to be used only in case of special recommendation from the supplier of
the instant soluble powders. Normally keep it at zero.
By pushing again button 3, the message P R O G R A M Whipper 1 = X will appear on
the LCD display.
PROGRAM
Whipper 1 = X
This is the amount of time in seconds to operate the whipper that mix the water 1 and
the instant soluble powder number 1, inside the mixing bowl number 1. By pushing
buttons 1 or 2 it’s possible to increase or decrease the value.
By pushing again button 3, the message P R O G R A M Delay Wh 1 = X will appear on
the LCD display.
PROGRAM
Delay Wh 1= X
This is the delay time that is possible to set before to operate the whipper 1 By pushing
buttons 1 or 2 it’s possible to increase or decrease the seconds of delay.
By pushing again button 3, the message P R O G R A M Soluble 2 = X will appear on
the LCD display.
From this point the software will show the same titles showed for the instant soluble
powder number 1, and it will be the same also for the instant soluble powder number 3.
Follow the descriptions above to set all the numbers.
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By pushing again button 3, the message P R O G R A M Water 4 = X will appear on the
LCD display.
PROGRAM
Water 4 = X
This is the water amount in cc to dispense through the hot water line. By pushing
buttons 1 or 2 it’s possible to increase or decrease the amount.
By pushing again button 3, the message P R O G R A M Coffee = X will appear on the
LCD display.
PROGRAM
Coffee = X
This is the water amount in cc used to brew the coffee through the coffee group.
By pushing buttons 1 or 2 it’s possible to increase or decrease the amount.
By pushing again button 3, the message P R O G R A M Long Drink X % will appear
on the LCD display.
PROGRAM
Long Drink X %
This is the percentage that the software will use to increase the amount of the drink 1
when the pre-selection button Long Drink will be pushed before to push the Drink 1
button. All the amounts saved in this menu will be increase according with this
percentage.
By pushing again button 3, the message P R O G R A M Extra Long Drink X % will
appear on the LCD display
PROGRAM
ExtraLong Drink X%
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This is the percentage that the software will use to increase the amount of the drink 1
when the pre-selection button Extra Long Drink will be pushed before to push the
Drink 1 button. All the amounts saved in this menu will be increase according with this
percentage.
By pushing button 3 the message Delay Cof. = 0.0 will appear on the LCD Display.
PROGRAM
Delay Cof. = 0.0
This is the delay time, in seconds, that is possible to set before the dispensing of the
coffee. By pushing buttons 1 or 2 it’s possible to increase or decrease the seconds of
delay.
By pushing button 3 the message Coffee first = N will appear on the LCD Display.
PROGRAM
Coffee first = N
This function permit to dispense the coffee before a soluble product. By pushing buttons
1 or 2 is possible to change in YES or NO. Choosing YES, the coffee will be distributed
before the soluble, by choosing no, the coffee will be distributed after the soluble.
By pushing button 3 the message Sol 3 first = N will appear on the LCD Display.
PROGRAM
Sol 3 first = N
This function permit to dispense the Soluble product 3 before an other soluble product.
By pushing buttons 1 or 2 is possible to change in YES or NO. Choosing YES, the
Soluble product 3 will be dispensed before the others soluble
By pushing again button 3 the message Double Espr. = Y will appear on the LCD
Display.
Double Espr. = Y
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This function allows the double espresso cyle. By pushing buttons 1 or 2 is possible to
change in YES or NO. Choosing yes, the machine will supply a double coffee, by
choosing no, the machine will supply a normal coffee.
At this point the menu Drink 1 is finished. Push button 5 to quit and go to the next
menu.
NOTE
All the drinks menu are the same from number 1 to number 12, which means that each
drink button can be adjusted according with the operator necessity. From the factory the
Aroma 4500 coffee maker comes with a setting inside the memory, which assigns a
type of drink to each button, but this setting can be change at any time to please the
requirements of the user.
5.3.4 PreSelection key
This menu is used to assign various options to the blue buttons on the front of the
selection panel (first column on the right and last column on the left).
Push button 1 or 2 till the message P R O G R A M PreSelection Key will appear on
the LCD display.
PROGRAM
PreSelection Key
Push button 3 to gain into this menu and the message P R O G R A M Key1 = Cancel
will appear on the LCD display.
PROGRAM
Key1 = Cancel
This is the pre-selection key number 1 which is located on the first blue column on the
left side of the drink selection panel. By pushing buttons 1 or 2 it’s possible to assign to
it a function to do when it will be pushed.
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The available functions are:
•
Beans: With this function every drink programmed with soluble coffee, will be
dispensed with fresh grinded coffee instead.
•
Unused. With this function the pre-selection button is de-activated.
•
Long Drink: With this function the pre-selection button will work as long drink
(refer to paragraph 5.3.3, chapter 5).
•
Extra Long Drink: With this function the pre-selection button will work as extra
long drink (refer to paragraph 5.3.3, chapter 5).
•
Cancel: With this function the pre-selection button will work as a cancel to erase
a previous pre-selection pushed by accident. Push the pre-selection button with
this function the drink will be served as a regular drink with no changes.
Each change has to be confirmed by pushing button 3, which is going also to switch to
the next pre-selection button.
After the five pre-selection buttons, menu PreSelection Key is finished. Push button 5
to quit and go to the next menu
5.3.5 Money Value
This menu is used to control a coin mechanism that can be attached to the side of the
machine as an option, to accept coins or tokens, before dispensing a drink.
Push button 1 or 2 till the message P R O G R A M Money Value will appear on the
LCD display.
PROGRAM
Money Value
Push button 3 to gain into this menu and the message P R O G R A M D.Point 1000
will appear on the LCD display.
PROGRAM
D.Point 10.00
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This is the function to set the decimal point used on the currency that the coin
mechanism will accept. By pushing buttons 1 or 2 it’s possible to move the dot between
the digits.
By pushing again button 3, the message P R O G R A M Coin Mul X.X will appear on
the LCD display.
PROGRAM
Coin Mul X.X
This is the minimum coin accepted by the coin mechanism installed. This is going to
work as multiplier for all the coins saved on the next steps. Push button 1 or 2 to change
the value.
By pushing again button 3, the message P R O G R A M Coin 1 X.X will appear on the
LCD display.
PROGRAM
Coin 1 X.X
This is the value of the coin accepted from the coin mechanism on channel 1.
NOTE
Refer to the coin mechanism Instructions Manual to get the channels table.
Push buttons 1 or 2 to change the value and push button 3 to save it into the memory.
Repeat the process for all six coins.
At this point the menu Money Value is finish. Push button 5 to quit and go to the next
menu.
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5.3.6 Drink Price
This menu is used to set a vend price to each drink when the coin mechanism is to the
side of the machine. Push button 1 or 2 till the message P R O G R A M Drink Price will
appear on the LCD display.
PROGRAM
Drink Price
By pushing again button 3, the message P R O G R A M Drink 1
LCD display.
X will appear on the
PROGRAM
Drink 1
X
This is the price to assign to each drink once the coin mechanism is installed on the side
of the Aroma 4500 coffee maker. Push buttons 1 or 2 to change the value.
Push button 3 to save changes and step to the next price till drink number 12.
At this point the menu Drink Price is finished. Push button 5 to quit and go to the next
menu.
5.3.7 Password
This menu is used to change the password that is request to gain into the software of
the Aroma 4500 coffee maker.
Push button 1 or 2 till the message P R O G R A M Password will appear on the LCD
display.
PROGRAM
Password
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By pushing again button 3, the message P R O G R A M Password= 1111 will appear
on the LCD display.
PROGRAM
Password= 1111
This is the current password assigned by the factory. It can be changed using the drink
buttons on the drink selection panel. The combination of the numbers from 1 to 8 can be
used to create a new password.
To set the password insert four digits and push button 3 to save the new password into
the memory, and to quit the menu.
WARNING
Inside this function, any button can be use to create a new password, therefore is very
easy to push a button by mistake and create accidentally a new password which is
going to be request the next will be necessary to gain into the software.
Unless is necessary to change the password, quit this menu by pushing the red button
inside the front door, in order to prevent accidental mistakes.
5.3.8 Set Factory Data
This function is used to re-set the memory of the Aroma 4500 coffee maker to the
original factory setting. Push button 1 or 2 till the message P R O G R A M Set Factory
Data will appear on the LCD display.
PROGRAM
Set Factory Data
Pushing button 3 the message P R O G R A M Key 1 to Confirm will appear on the
LCD display.
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PROGRAM
Key 1 to Confirm
By pushing the drink button number 1 the memory of the Aroma 4500 coffee maker will
be re-set to the factory setting. Any other button will quit the function.
WARNING
This function has to be used only in those cases where the operator is not able to get
the result desired after changes to the setting made by himself. Using this function all
the numbers changed till now will be lost.
This is the last menu of the software. Pushing button 1 or 2 the next menu will be again
P R O G R A M Drink Counters, that is the first menu described on paragraph 5.3.1.
Push button 5 to exit the software mode and get back to the operation mode.
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DAILY MAINTENANCE CHECK-LIST
6 Daily maintenance Check list
6.1 Check list
This check list is the summary of the operations to do on a daily base to maintain the
Aroma 3500 coffee maker in a perfect state ready to be used:
Bean hopper filled with coffee beans
Coffee grounds container emptied and cleaned
Area under coffee group cleaned
Water tank filled with fresh water (if used)
Instant powder canisters filled
Area under the powder canisters cleaned
Drip tray emptied and cleaned
Area above drip tray cleaned
Outside cleaned and dusted
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INACTIVITY
7 Inactivity
In case of long inactivity of the coffee machine it is necessary to carry out certain
preventive operations:
Turn OFF the Aroma 3500 coffee maker.
Disconnect the power cord from the wall plug.
Empty coffee beans from the coffee beans hopper.
Empty the water tank.
Empty the instant powder canisters.
Store in rooms with the environment requirements necessary (refer to paragraph
1.4, chapter 1).
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DISPOSAL
8 Disposal
The following requirements must be observed in the case of disposal.
WARNING
Persons who satisfy the necessary qualification and training requirements may only
carry out disassembly and disposal of the equipment.
NOTE
Information on disposal organisations and collection points can be obtained from your
local administrative authority.
During disposal, it is necessary in any case to comply with the pertinent national and
regional laws and directives.
The machines do not contain any materials whose disposal requires special approval.
•
Disconnect equipment from power.
•
Remove any product raw materials, such as coffee beans and instant soluble
powders, from the equipment.
•
Empty coffee grounds container.
•
Take the equipment apart.
•
Recycle individual parts according to material type.
•
Dispose of non-recyclable materials according to type.
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GUARANTEE, CONSUMABLES, SPARE PARTS, ORDERING PROCEDURE
9 Guarantee, consumables, spare parts, ordering procedure
9.1 Guarantee
We guarantee the trouble-free function of this machine for 12 months or a maximum
100'000 beverage dispenses. The start of the guarantee period is the day of installation.
During the guarantee period any defects, which can be traced back to material faults,
defective workmanship or faulty construction, will be rectified free by us or by a
company authorized by us. The precondition here is the proper use and correct handling
of the machine according to the relevant descriptions in this operating manual.
Accordingly we will not accept any liability for the following cases:
•
Faults caused by contamination as a result of improper cleaning (e.g. blocked
valves or mixer)
•
Faults due to lime scale build-up or other deposits when operated with water
softening equipment (e.g. boiler or water pumps)
•
Faults due to excess electrical voltages (e.g. burned computer boards)
We will accept no liability for damage to all devices arising from poor maintenance and
care by the customer. We will accept no liability for defects and faults in our equipment,
which can be traced back to inexpert repairs or the installation of spare parts which do
not correspond with the original versions. Normal wear of all parts, which are subject to
natural wear, is excluded from the guarantee.
This includes:
•
•
•
•
•
•
•
Seals
Filters
Complete piston spray
Complete piston plunger
Paint coatings
Grinding discs
Hoses for the peristaltic pump
To validate the guarantee claim the defective part must be returned to the manufacturer.
After inspecting the returned part the manufacturer reserves the right to reject a
guarantee claim if one of the conditions referred to above exists.
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GUARANTEE, CONSUMABLES, SPARE PARTS, ORDERING PROCEDURE
The acceptance of a guarantee claim for damage due to a fault is only possible
following the written report of the manufacturer. Quality settings, which were not carried
out on the basis of the fault, are excluded from the guarantee. Any work carried out
during the guarantee period will not extend its term.
9.2 Consumables, spare parts, ordering procedure
This normally affects service technicians, third-party customers or resellers.
To avoid misunderstandings when ordering consumable materials or spare parts, we
request that you always provide the following data with your order:
•
Device identification according to the type plate.
•
Description and article number of the consumable material or spare part.
•
Quantity of the required consumable materials or spare parts.
Device-specific consumable materials or spare parts must only be procured from the
customer service location in the respective country. Only device-specific spare parts
made by the manufacturer are to be used.
The manufacturer rejects any liability for the situation in which it is found that non
device-specific spare parts have been installed in the respective machine.
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TROUBLESHOOTING
10 Troubleshooting
During operation, the computer board monitors the operating status continually. Faults
are displayed on the LCD display. In case of malfunctions, the user / operator can
intervene in accordance with the procedures described in this chapter and attempt to
troubleshoot the problem.
10.1 Checklist for fault diagnosis and troubleshooting
Error messages
CAUTION
No Coffee
CAUTION
Check Water
CAUTION
Drip Tray Full
Cause of fault
Coffee beans hopper
empty
Troubleshooting measure(s)
Re-fill coffee beans hopper
with fresh coffee beans
1- The water tank is
empty
1- Re-fill water tank with fresh
water
2- The grinder is
adjusted to grind the
coffee too fine
2- Open the grinder adjuster
(refer to paragraph
3.2.6.2 chapter 3)
The drip tray is full of
waste water
Remove the tray, empty and
clean it.
Check if the drip tray micro
switch is free to move up and
down
Check if the plastic float inside
the drip tray is free to move
CAUTION
Door Open
Close the doors
CAUTION
Check Filter
The front door or the
coffee group access door
is open
The de-scaling filter is
exhaust
CAUTION
Grounds Drawer
The coffee grounds
drawer is full
Empty the coffee grounds
drawer, open the front door
and tap the red button
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Change the de-scaling filter,
open the front door and push
the red button
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TROUBLESHOOTING
Error messages
CAUTION
Temp. Sensor
Cause of fault
The temperature probe
attached on the boiler is
out of service
Troubleshooting measure(s)
Contact the Service and
Support for replacement
CAUTION
Serial Time Out
The main computer board
on the back of the
machine is not in
connection with the front
door computer board
Contact the Service and
Support
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SOFTWARE TABLE
11. Software Table
Cash
P RO G RAM
Drink Counters
Cash
PR O GRAM
Drink Counters
Insert Password
. . . .
Temperat.
P R O G RAM
Function
Soluble 1
Drink N.1 to N.12
Delay Whip. 2
Delay Cof. = 0.0
P R O G RAM
Drink 1
Sol. 3 first = N
Coffee first = N
Delay Sol. 3
Soluble 3
Water 1
Delay Sol. 1
Beep Time
Double Espr. = Y
Whipper 3
Water 3
Delay Whip. 1
Delay Whip. 3
Delay Water 1
Soluble 2
Water 4
Cup Sensor ON
Delay Sol. 2
Coffee
Delay Water 3
Water 2
Long Drink %
Whipper 1
Tray Sensor ON
Delay Water 2
ExtraLong
Drink %
Fan Always
ON
FilterCounter
Total Counter
Drink 12
Drink 1
Drink 12
Total Counter
Archive
Archive
Whipper 2
Pag. 2
I.M. A.3500 Eng V4-2008
58
HLF Italian Design
SOFTWARE TABLE
Pag. 1
Key 1
Coin Mul
D.Point
PR O G RAM
Money Value
Key 2
Money 1
P R O G RAM
PreSelec. Key
Key 3
Money 2
Money 3
Key 4
Key 5
Money 4
Money 5
Money 6
PR O G RAM
Drink Price
Drink 1
Drink 12
PR O GRAM
Change Password
Password=1111
PR OGRAM
Set factory data
Key 1 Confirm
HLF Italian Design
59
I.M. A.3500 Eng V4-2008