SuStainability DevelopmentS SecurityanD protection

2018
Security AND
Emergency
Preparedness
Developments in
Sustainability
in Radiation
Protection
Medical Applications
5th European IRPA Congress
4 - 8 June 2018
The Hague, The Netherlands
Encouraging Sustainability
in Radiation Protection
January 2018
EXHIBITOR & SPONSORSHIP PROSPECTUS
contents
Invitation3
International Radiation Protection Association (IRPA)
4
Encouraging sustainability in radiation protection
5
Congress Characteristics6
The Congress Venue7
BECOME AN EXHIBITOR/SPONSOR AT IRPA 2018!
8
Orange Options9
BLUE Options10
Purple Options11
GREEN Options12
ADDITIONAL SPONSOR OPTIONS13
Congress information16
2
Invitation
Dear prospective exhibitors/sponsors,
Since 2002, radiation protection professionals from all over
Europe and beyond gather every four years at regional European
IRPA Congresses. The Dutch Society for Radiation Protection (NVS)
is pleased to host the next Congress in this series.
The EU Directive on minimum health and safety requirements
regarding the exposure of workers to the risks arising from physical
agents (electromagnetic fields) raised many fundamental and
operational queries, so a 5th main topic on Non-Ionising Radiation
has been added to the theme.
The 5th European IRPA Congress is scheduled
to take place from June 4 - 8, 2018. In the
wonderful city of The Hague, The Netherlands.
The five day programme of the Congress will offer a whole range
of plenary, parallel, e-poster pitches and poster sessions on all
relevant scientific and operational topics in radiation protection,
as well as plenty of opportunities for exhibitors and/or sponsors
for full audience or personal contacts. From the experience of
former European IRPA Congresses we may expect more than
700 participants from Europe and all over the rest of the World.
The radiation protection professionals cover a wide variety of
industries, scientific and medical institutes and consultancy firms.
These radiation protection professionals play an important role in
decisions concerning the materials and methods to be used, the
investment in the instrument and the equipment to generate,
use and measure ionising/non-ionising radiation and/or required
NORM (decontamination) services.
With the central theme “Encouraging Sustainability in Radiation
Protection”, the Congress will focus on the various aspects required
to ensure that we have, and will continue to have, adequate
equipment, staff and resources to allow optimisation of the
benefits of the use of ionising and non-ionising radiation, balanced
against the adverse effects of radiation on human health and
our environment. Consequently, activities for and by the younger
generation of radiation protection professionals will be strongly
supported. A sub-theme “Security and Emergency Preparedness
in Radiation Protection” coincides with The Hague’s aim being
‘security city’.
The Congress provides you with an excellent opportunity to meet
these radiation protection professionals by means of sponsoring
the Congress as well as the exhibition of your equipment, products
and/or services. More information about these opportunities is
presented in this prospectus.
We look forward to welcome your company or institution as an
exhibitor or sponsor during the 5th European IRPA Congress!
Under the central theme several main areas have been
defined covering the complete spectrum of ionising radiation
1) Fundamental and General Issues
2) Research and Applications
3) Industry (from Power Plants to NORM)
4) Medical (from Therapy to Diagnostics)
Hielke Freerk BoersmaGert Jonkers
Congress President
Congress Treasurer &
NVS Board Member Congress AffairsSponsorship Coordinator
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International Radiation Protection Association (IRPA)
IRPA is the international society for radiation protection with as main purpose to provide a medium whereby those engaged in radiation
protection can easily communicate with each other and through this process improve radiation protection in many parts of the world. This
includes branches of knowledge such as science, medicine, engineering, technology and legislation, to protect mankind and its environment
against the hazards caused by ionising radiation, and thereby implicitly facilitating the safe application of medical, scientific, and industrial
radiological practices for the benefit of mankind.
IRPA comprises about 18000 individual members representing
50 national and regional societies in 65 countries. Through these
associate societies, benchmarks of good practice are provided and
professional competence and networking is enhanced.
One of the major tasks for IRPA is to provide and support
international (regional) meetings for the discussion of radiation
protection. Ever since 1966 international congresses have been
organised for radiation protection practitioners to gather and
exchange achievements, scientific knowledge and operational
experience in radiation protection.
4
The Dutch Society for Radiation Protection ‘Nederlandse Vereniging
voor Stralingshygiëne’ (NVS) is pleased to organise and host
the upcoming European IRPA Congress in 2018 in The Hague.
The NVS constitutes of almost 900 national members, from
which many are involved and interested in the organisation of
IRPA 2018. This shows the large interest in the field of radiation
protection in The Netherlands.
Encouraging sustainability in radiation protection
Building on the experiences of previous European and International IRPA Congresses and in line with the general theme of the Congress,
special attention will be paid to (activities for) both the young and future generations of radiation protection professionals.
Main AREAS for IRPA 2018
Fundamental and/or General Issues
»» Sustainability in radiation protection.
»» Security of sources, installations and plants.
»» Fundamental safety and security objectives and principles of
protection, safety and security, and education and training
herein.
»» Emergency preparedness and (risk) communication.
»» Existing and planned exposure situations.
»» Ethics in radiation protection.
»» Stakeholder involvement.
»» Presentations of radiation protection programmes and policies
at the national, multi-national and international level on these
issues are particularly encouraged.
»»
»»
»»
»»
Research and Applications
R&D, licensing, construction, operation, effect on people and
environment.
Regulatory/public acceptance and radiation protection aspects
of (new) developed isotopes and applications for medical and
industrial use.
Modelling, calculation and assessment of the radiation dose
received by people and the environment (e.g. animals and
plants).
Low-dose radiation risk assessment and modelling. Cosmic
radiation and space travel.
Medical
»» All radiation protection activities and issues related to the safe,
secure and economical use of radioactive isotopes and X-rays in
health care applications, including education and training.
»» Dose optimisation for patients, workers and the general public.
Industry
»» Operational radiation protection practices at e.g.
» NPP’s;
» production laboratories exploiting X-ray analysis techniques;
» waste storage/disposal facilities for artificial nuclides as well
as for Naturally Occurring Radioactive Material (NORM);
» re-processing plants;
» decommissioning projects, etc.
»» Operational radiation protection practices in industries
producing materials with elevated NORM levels.
»» Operational radiation protection practices in industries applying
sealed radioactive sources in their production process or in
non-destructive testing.
»»
»»
»»
»»
»»
Non-ionising Radiation
UV-radiation protection and UV health effects, skin cancer
prevention, balancing UV-health hazards and benefits.
Solar and artificial UV-exposures in environmental, medical,
cosmetic and industrial situations for public, patients and
workers.
LASER safety and protection in medicine and industry.
EMF-exposure and possible health effects in industrial, medical
and environmental situations, including:
» cell phones;
» power lines;
» MRI;
» RF-transmission stations, etc.
Public perception of risks, regulatory principles of protection,
guidelines.
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Congress Characteristics
A dedicated Congress application programme (“congress app”) for smart phones has been developed. Additional to the main topical
presentations, refresher courses on several subjects may be attended, technical visits to facilities - where operational radiation protection
plays an essential role - may be paid, pioneering e-poster pitches and poster sessions will be held, relevant side events, an extensive social
programme and post congress tour will be organised.
Congress App
»» A dedicated congress application programme (“congress app“)
for smart phones has been developed allowing participants to
define their own personal congress programme and to contact
each other and/or exhibitors to make individual appointments.
The “congress app” is able to display company logos and pop
up advertisements.
Refresher Courses
»» A system of 25 distinct refresher courses will be employed (incl.
one refresher course for radiation physicians). The Monday and
Wednesday morning will be devoted to refresher courses. Thus
we offer participants the possibility to compose a coherent
and concise programme of refreshers. Some of these refresher
courses may be combined with a technical visit. For the latest
information on Refresher Courses visit our website.
Technical Visits
»» An extensive programme for 11 distinct technical visits has been
set up. The Wednesday (afternoon) may also be devoted to the
technical visits to various facilities such as a nuclear research
institute, a manufacturer of medical scanners, NORM and/or
radioactive waste disposal facilities, industries that unwillingly
generate NORM, the European Space Agency, a harbour
container scanner facility, etc. thereby offering participants the
option to witness radiation protection in (another) practice.
For the latest information on Technical Visits visit our website.
6
e-Posters
»» Via the congress app participants will be able to contact each
other to make an appointment to show/discuss an e-poster on
one of the large (± A0 size) interactive computer screens or on
one of the available PC screens in the e-poster area in a time
slot that is optimal for both.
Side Events
»» The European Training and Education in Radiation Protection
(EUTERP) will host a workshop on training. A special session on
NORM issues will be held in close collaboration with the IAEA
Environet project NORM and the European NORM Association
(ENA).
Social Programme
»» The social programme is almost completed and comprises of
a welcome reception, a congress dinner in the World Forum
and a morning charity run in the nearby Scheveningse Bosjes
(Scheveningen Bush) are planned. The option for a beach
barbecue is being explored.
Post Congress Tour
»» A post congress tour has been prepared in combination with
activities in the framework of Leeuwarden Cultural Capital
of Europe 2018, an international cultural project and one of
Europe’s most ambitious events. For the program of the Post
Congress Tour visit our website.
the Netherlands
The Dutch – all 17 million of them – live in 41,528 square
kilometres, little more than half the size of Scotland. This makes
The Netherlands one of the world’s most densely populated
countries.
The Netherlands is best known for its tulips,
windmills and clogs. It is also known
for its low altitude and vulnerability to
flooding.
Amsterdam
Less well known is that The
Netherlands has the sixteenth
The Netherlands
The Hague
largest economy in the
world, and ranks 10th in
gross domestic product
(GDP)
per capita.
Equally little known is that several Dutch
scientists have won Nobel prizes
for chemistry, physics, medicine,
economy
and peace or that the world’s planners and
architects
flock here to learn about Dutch solutions for this crowded country.
The Hague
The Hague is the international city of peace and justice and the
third largest city in The Netherlands. It is also the official seat of
the Crown and government, home to hundreds of international
organisations and multinationals and one of the world’s top three
UN cities.
The Hague is a true place of deliberation and sets the perfect
setting for high level conferences and business events. The Peace
Palace has become an icon of international justice. In fact, the
city has conferencing and high-level decision making in its DNA.
The Hague’s international orientation makes it a highly attractive
location for all types of businesses and organisations.
The Hague offers conference and meeting organisers a variety of
great possibilities. The Hague also has some 9,000 hotel rooms
in all price categories, including key international brands such as
Accor, Crowne Plaza, Hilton, Holiday Inn and Starwood.
The Congress Venue
The World Forum is the leading international convention centre
in The Hague and is perfectly situated between the city centre
and the beach. It successfully hosted the largest summit in the
history of the Netherlands: the Nuclear Security Summit 2014.
This international conference was attended by the leaders or heads
of state of more than 50 countries. It attracted around 5,000
delegate members and thousands of journalists to The Hague.
The venue provides a safe, secure and flexible environment. The
World Forum has become a leading specialist in this area due to
the extensive knowledge and experience it has gained in this held
over the past decade.
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BECOME AN EXHIBITOR/SPONSOR AT IRPA 2018!
You can create your own exhibition or sponsoring (cf. page 13 onwards) package, which provides you different sets of benefits. The
different offered packages are mentioned in the table below. The detailed options can be found in the following colour tables. The options
may be limited in number of exhibitors or sponsors. If an option is limited this is indicated by the number in between brackets. Apart from
the Young Professional and Student Lunch Seminar and dedicated Exhibitor Lunch Seminars (your target audience) all options will involve
all participants.
Your exhibition requests has to be send to IRPA 2018 Europe Congress Office and will be handled on a first-come first-served basis as
some options may be limited in number. If you have other innovative ideas with respect to exhibition, please do not hesitate to contact the
IRPA 2018 Europe Congress Office.
Package name
Description
Price
α-exhibitor
1× Orange option
1× Green option
1× Bag insert (Purple option)
3x2 m Standard IRPA booth*) (including 4×
exhibitor entrance pass)
Name/logo in Congress app
Logo on website (large)
€ 18750
b-exhibitor
1× Blue option
1× Green option
1× Bag insert (Purple option)
3x2 m Standard IRPA booth*) (including 3×
exhibitor entrance pass)
Name/logo in Congress app
Logo on website (medium)
€ 12500
γ-exhibitor
1× Purple option
1× Green option
1× Bag insert (Purple option)
3x2 m Standard IRPA booth*) (including 2×
exhibitor entrance pass)
Name/logo in Congress app
Logo on website (small)
€ 8500
X-exhibitor
2× Green option
3x2 m Standard IRPA booth*) (including 2×
exhibitor entrance pass)
Name/logo in Congress app
Logo on website (small)
€ 5250
*) The booth will be provided by the IRPA organisation with a backdrop wall and is equipped with a
power socket (1kW). The image shows an example of a standardised IRPA booth.
8
Orange Options (limited number)
Description
Conditions
OPTION A
Plenary sessions
(4)
Plenary sessions will be held on Monday (incl. Opening Ceremony),
Tuesday, Thursday (“Young Professional” session) and Friday (incl. Closing
Ceremony). The exhibitor will be acknowledged at the final programme,
on the Congress website promoting the plenary sessions and with company
logo display on stage during the selected session. Travel support will be
provided for plenary sessions speakers, who will be informed of the funding
source. The exhibitor, however, has no influence on the selection of plenary
session speakers. Divider slides (16:9) will be shown in between the
keynote presentations. Each exhibitor may select a plenary session, in which
the divider slides will be shown to the audience. The exhibitor should provide
the slide to be shown and is responsible for the slide contents.
OPTION B
Internet Area
(1)
The dedicated space for participants to access the internet at their leisure
via the monitors provided. The internet connection will be bearing the
name of the exhibitor and signage with the exhibitor logo will be displayed.
It provides the exhibitor with a strong platform to stand out and create
brand recognition. The sole exhibitor can have their logo and branding
on promotion material within the internet area. There will also be the
opportunity to supply and distribute additional branded items like mouse
mats in the area at the exhibitor’s own expense.
9
BLUE Options (limited number)
10
Description
Conditions
OPTION A
Coffee/Tea Break
Morning
(5)
Opportunity to support the morning coffee/tea in the exhibition area for one
day during the Congress. The exact coffee break schedule will be assigned
by the organiser. A signage with the exhibitor’s logo will be erected at the
service points during the break. Additional features include:
» Company logo shown on menus at buffet stations.
» Company logo on serviette may be provided (for one morning) at the
exhibitor’s own expense.
OPTION B
Coffee/Tea Break
Afternoon
(4)
Opportunity to support the afternoon tea/coffee breaks in the exhibition
area for one day during the Congress. The exact coffee break schedule will
be assigned by the organiser. A signage with the exhibitor’s logo will be
erected at the service points during the break. Additional features include:
» Company logo shown on menus at buffet stations.
» Company logo on serviette may be provided (for one afternoon) at the
exhibitor’s own expense.
OPTION C
WiFi Q&A
Sponsoring
(1)
The WiFi capacity of the World Forum is far too limited to allow 700
participants (often with more than one WiFi device) access to the internet.
Besides, the organisation likes to stimulate the interaction between
participants and the presenters via on-line Question and Answer sessions.
Questions will be stored, so that the presenter will be able to react in a later
stadium to the question raised by a participant. Options to show the sole
exhibitor’s logo on the Q&A opening page are currently being explored.
OPTION D
Young Professional
Lunch Seminar and
Gathering (1)
The Tuesday lunch seminar is dedicated for the gathering of Young Professionals
and Students. Around 100 Young Professionals and Students will be invited
for a lunch seminar/workshop under the direction of an expert on risk/dose
communication with stakeholders. The sole exhibitor is allowed to open the
lunch workshop and address the young professionals in a short speech.
OPTION E
Lanyards (1)
The sole exhibitor’s logo will be printed on the lanyard, which will be
distributed to every participant attending the event together with the
Congress logo and the organiser’s logo (lanyard production costs inclusive).
Purple Options (limited number)
Description
Conditions
OPTION A
Bag inserts
Participant bag inserts and product catalogues are to be distributed in
the participant bag. The final artwork file is to be provided by individual
exhibitors. Printing and shipping costs are to be borne by exhibitors. One
product catalogue of less than 8 pages, and not more than 150 grams for
each page.
OPTION B
Exhibitor Lunch
Seminars
(6)
Exhibitors will have the opportunity to hold a lunch seminar in a lecture
hall, seating varies from 70 to max 120 participants. The session will be
of 60 minutes duration and the exact seminar schedule will be assigned by
the organiser. Food and drinks are to be provided for the audience at the
exhibitor’s own expense. The Congress secretariat will assist in this.
OPTION C
YPA event
(4)
Distributed to every Congress participant upon registration, Congress
bags are used by participants throughout the Congress to carry notes and
belongings and are often retained as a memento after the event. A Congress
bag offers a prime promotional opportunity, as the exhibitor will be a
constant “presence” for the duration of the event and beyond. The Congress
bag offers space for four distinct exhibitors.
Additional features include:
» Company logo will be printed on the bag in one colour.
» Exhibitors may place 1 item in the bag.
11
GREEN Options
12
Description
Conditions
OPTION A
Bag inserts
Participant bag inserts and product catalogues are to be distributed in
the participant bag. The final artwork file is to be provided by individual
exhibitors. Printing and shipping costs are to be borne by exhibitors. One
promotional leaflet/flyer in A4/A5/B5 size, and not more than 150 grams
leaflet/flyer.
OPTION B
Stationary Items for
Congress bag
The exhibitor can highlight the company name on a stationary item (e.g.
note pad, pen, post-it-notes or highlighters) continuously used throughout
the Congress. The selected item will be distributed in the participant bag and
should be supplied by the exhibitor that will bear the production costs. This
option offers excellent exposure, as the exhibitor will be a constant presence
for the duration of the event and beyond. Each stationery sponsor is entitled
to insert one item into each bag. The secretariat reserves the right to include
a number of each item of distinct colours (post-it-notes or highlighters), but
may also refuse the supply of a particular item if too many are pledged.
OPTION C
Parallel sessions
(35)
Divider slides (16:9) will be shown in between the Congress presentations.
Each exhibitor may select one scientific session, in which the divider slides
will be shown to the audience. The exhibitor should provide the slide to be
shown and is responsible for the slide contents.
ADDITIONAL SPONSOR OPTIONS
It is also possible to sponsor a specific (separate) part of the Congress. These options may be limited in number (n) and are not included in
the different packages mentioned before and can be selected separately:
Options
option A
Congress Dinner
(1 or 4)
option B
e-poster Area
(1)
option C
Congress App
(1)
Description
Price
The Congress dinner intended for all Congress participants
consists of pre-dinner drinks (incl. musical entertainment) and
a three-course menu. A sole sponsor may sponsor the complete
Congress dinner, but also the pre-dinner drinks (incl. musical
entertainment) and the courses of the menu may be sponsored
separately. The company name and logo will be printed on
€ 17500
dinner menu and on the Congress website with a direct link
or
to your website. A short introductory speech may be given
€ 5000
during pre-dinner drinks by the sole sponsor. All sponsors will be
per item
memorised during the musical entertainment.
N.B. You may select to be the sole sponsor (€ 17500, including 6 sponsor entrance passes and 6 × free dinner access), or pre-dinner or one course sponsor (€ 5000 per item, including 1 sponsor entrance passes and 2 × free dinner access).
There will be a designated area in the Congress venue for
electronic display of video’s and posters. This platform is a
new feature of the Congress and is a crucial networking and
learning opportunity. The sole sponsor’s name and logo will be
prominently displayed on the touch screen monitors along with
the Congress logo and will also appear on the instruction to
video and e-poster presenters.
€ 10000
The sole sponsor’s logo will be posted in a prominent position in
the Congress mobile application programme for smart phones
and tablet computers (production costs inclusive). Next to this
the sole sponsor is entitled to send one pop up advertisement
per Congress day.
€ 10000
MORE OPTIONS NEXT PAGES
13
Options
option D
Reception
Sponsor
(4)
option E
Public
Transport Ticket
(2)
option F
School Event
(8)
14
Description
Price
In previous years, 75% of participants attended this popular
event where substantial snacks and beverages will be served.
The evening will be an excellent networking opportunity,
while banners at the entrance with the sponsor’s logo will be
erected during the reception. The sponsor’s logo will appear
on the backdrop, banner and signage in the venue wherever
appropriate. In the welcome speech of the Congress president
all sponsors will be thanked for their support.
€ 3000
A public transport ticket for every Congress participant. The
sponsors’ name and/or logo will be displayed on the public
transport ticket. This option will only be exercised, if this item is
sponsored by two sponsors.
€ 7000
To enhance the public awareness of radiation protection and
to promote the profession of radiation expert on Wednesday
afternoon a school event will be organised inside the World
Forum. Secondary school students (fourth year and higher) will
be exposed to attractive experiments or set ups with (non-)
ionising radiation (two times one hour) and to ‘radiation
protection theory’ provided by an enthusiastic and inspiring
lecturer (one hour). During the school event several banners
with the company logo of the sponsor will be erected around
the area, where the experimental set ups are located, and
in the lecturing hall. An excellent event to show the social
responsibility of your company. A photographer will be present,
where photos of the event with the company banner in the
background will be available to the sponsor.
€ 2000
Options
option G
Charity Run
(3)
option H
Promotion
Table
Description
Price
The sponsors will have the opportunity to sponsor this charity
run intended to raise funds to lower the Congress fee for Young
Professionals and Students. Sponsor’s logo will appear on
the event invitation and promotional material, including the
Congress webpage of the Charity Run. Also special T-shirts with
the sponsor’s logo will be produced specially for this Charity
Run.
€ 1000
The stand/table will be placed in a prominent position within
the Conference Centre for the display of promotional items
for related workshops, conferences, symposia, congresses,
etc. The table will be restocked with these items as necessary
by Congress staff. The promotional items (or files in portable
document format) should be sent to the Congress secretariat in
advance. In case a file is sent in pdf format, additional printing
costs will have to be paid.
€ 500
Other Sponsoring Ideas?
Make us an offer! If you can think of a sponsorship idea that we have not offered but you would like, please contact the Congress
Secretariat. We will do all we can to make it possible.
SPONSOR REQUESTS
If you consider to sponsor the 5th European IRPA Congress, please visit our sponsor website, where you will find available sponsoring options
and the sponsor registration form.
In case of a limited number for the selected (package) options, the requests will be handled on a first-come first-served basis.
All sponsor fees are subject to the standard VAT rate in The Netherlands, currently 21%.
N.B. The Congress organisers reserve the right to reject any presented sponsor item, if they believe that it does contain inappropriate contents.
15
Congress information
Congress Officers
Congress President:
Hielke Freerk Boersma
Congress Secretary:Bert Gerritsen
Congress Treasurer:Gert Jonkers
Scientific Programme Committee:
Lars Roobol and Ronald Smetsers
Organisation Committee:
Jan Kops
Congress Website
www.irpa2018europe.com
For queries on exhibiting, sponsoring or more information about the Congress, please contact:
Congress Secretariat
A Solution
Newtonlaan 51
3584 BP Utrecht, The Netherlands
T: +31 85 90 22 833
E: info@irpa2018europe.com
Register your interest
Complete the online form on the Congress website to be kept informed of all the latest news about the Congress.
We are grateful for the support of the UK Society for Radiological Protection (SRP)
in establishing our scientific programme.
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