Preface
Thank you for purchasing Océ sx1481.
This manual describes the standard operating procedures of your machine.
Before using this machine, be sure to read the User’s Guide thoroughly in order to
ensure that you use the machine efficiently.
After you have gone through the manual, keep it handy for easy reference.
Note that some of the illustrations of the machine used in this manual may be
different from what you actually see on your machine.
Manuals for your machine
The manuals for this machine are as follows:
Safety Information
Please read this book carefully before using the machine. It contains important
information related to user safety and preventing equipment problems. Make sure
you observe all of the precautions listed in this manual.
User's Guide (This book)
This manual describes machine operation and maintenance.
Printer and Scanner Driver Manual [PDF]
Explains the installing and operations of printer and scanner drivers. This PDF
manual is included on the GDI Printer/Scanner Driver CD supplied with your
machine.
Customer support
To order supplies:
Call the Océ Copier/Printer Supply Line at 1-800-462-6797.
To speak to a technical support representative:
Call the Océ National Diagnostic Center at 1-800-243-5556.
Layout & Installation
Getting
started
Auto
Using
the
dialer
Sending
faxes
Receiving
faxes
F-code
box feature
Copying
Special
features
Restricting Machine Access
User
settings
Report & Lists
Maintenance & Troubleshooting
Appendix
and
Index
1
2
3
4
5
6
7
8
9
10
11
12
AI
Contents
How to read this manual....................................................................................................................i
Regulatory information.....................................................................................................................ii
United States of America.............................................................................................................ii
Canada.........................................................................................................................................iii
Precautions........................................................................................................................................ v
Installing the machine................................................................................................................. v
Caution labels and indicators..................................................................................................... vi
Transporting the machine..........................................................................................................vii
Consumables...............................................................................................................................vii
Routine Maintenance................................................................................................................viii
Ventilation..................................................................................................................................viii
Product Recycling and Disposal.................................................................................................. ix
Chapter 1
Layout & Installation...........................................................................................................................1-1
Packing contents........................................................................................................................1-2
Machine layout..........................................................................................................................1-3
Control panel overview..............................................................................................................1-4
Setting up the machine..................................................................................................................1-6
Attaching the document tray....................................................................................................1-6
Making connections...................................................................................................................1-6
Installing the drum and toner cartridges.................................................................................1-8
Plug in and power up...............................................................................................................1-10
Loading paper and adjusting the paper size setting.............................................................1-10
Adjusting the speaker volume................................................................................................1-11
Initial setup...................................................................................................................................1-12
Clearing stored settings..........................................................................................................1-12
Getting started.........................................................................................................................1-12
Specifying initial settings........................................................................................................1-13
Using the Energy Save mode..................................................................................................1-16
Installing drivers [CD].................................................................................................................1-17
Chapter 2
Getting started.......................................................................................................................................2-1
Operating tips.................................................................................................................................2-2
Switching the machine mode....................................................................................................2-2
Entering characters...................................................................................................................2-2
Backup memory.........................................................................................................................2-3
Selecting a function...................................................................................................................2-4
Function table............................................................................................................................2-5
Document and paper handling.....................................................................................................2-10
Document handling.................................................................................................................2-10
Paper handling.........................................................................................................................2-12
Chapter 3
Autodialler..............................................................................................................................................3-1
Autodialer basics............................................................................................................................3-2
Autodialers.................................................................................................................................3-2
Call groups.................................................................................................................................3-2
Destination names and phone directory dialing......................................................................3-2
Special dialing characters.........................................................................................................3-3
One-touch keys................................................................................................................................3-4
Adding or editing a one-touch number.....................................................................................3-4
Quick one-touch registration....................................................................................................3-5
Erasing a one-touch number.....................................................................................................3-5
How to dial using a one-touch key............................................................................................3-6
Speed-dial numbers........................................................................................................................3-7
Adding or editing a speed-dial number....................................................................................3-7
Erasing a speed-dial number....................................................................................................3-7
How to dial using a speed-dial number....................................................................................3-8
Call group dialing...........................................................................................................................3-9
Entering or changing a call group............................................................................................3-9
Erasing a call group.................................................................................................................3-10
How to dial using a call group................................................................................................3-10
Phone directory dialing................................................................................................................3-11
How to dial using the phone directory...................................................................................3-11
If the call fails..........................................................................................................................3-12
Chapter 4
Sending faxes.........................................................................................................................................4-1
Before sending................................................................................................................................4-2
Document handling...................................................................................................................4-2
Scanning resolution...................................................................................................................4-2
Scanning contrast......................................................................................................................4-2
Mixing the document resolution and contrast in multiple pages...........................................4-2
Sending method.........................................................................................................................4-3
Memory overflow message........................................................................................................4-3
Sending a fax...................................................................................................................................4-4
Memory transmission................................................................................................................4-4
Redialing.........................................................................................................................................4-6
Automatic fax redialing.............................................................................................................4-6
Manual redial.............................................................................................................................4-6
Reviewing or canceling commands................................................................................................4-7
To review or cancel command...................................................................................................4-7
Reviewing or canceling parts of a broadcast............................................................................4-8
Printing a delayed command list..............................................................................................4-8
Printing a stored document.......................................................................................................4-8
View or print the results of fax transactions...........................................................................4-9
Advanced fax functions................................................................................................................4-10
Broadcasting............................................................................................................................4-11
Delayed transmission..............................................................................................................4-12
Batch transmission..................................................................................................................4-13
Selecting the TTI.....................................................................................................................4-16
Polling transmission................................................................................................................4-17
Fax & Copy...............................................................................................................................4-18
Cover page................................................................................................................................4-19
Using alternative telephone network service providers (dial prefix)...................................4-20
Sending documents to an e-mail gateway (fax server) .........................................................4-21
Chapter 5
Receiving faxes......................................................................................................................................5-1
Receiving a fax................................................................................................................................5-2
Selecting the reception mode....................................................................................................5-2
Manual reception mode.............................................................................................................5-2
Automatic reception mode.........................................................................................................5-2
Answering calls manually.........................................................................................................5-4
Switch between the automatic or manual reception mode.....................................................5-4
If the paper runs out during fax reception...............................................................................5-5
Settings for fax reception...............................................................................................................5-6
Setting the number of rings......................................................................................................5-6
Print settings.............................................................................................................................5-6
Advanced receiving functions........................................................................................................5-8
Block junk fax............................................................................................................................5-9
Receive polling.........................................................................................................................5-11
Fax forwarding.........................................................................................................................5-12
Separator page.........................................................................................................................5-14
Chapter 6
Using F-code box features...................................................................................................................6-1
F-code: an introduction..............................................................................................................6-2
Creating or modifying an F-code box........................................................................................6-2
Printing a list of F-code boxes...................................................................................................6-7
Printing a list of documents stored in your F-code boxes........................................................6-7
Erasing an empty F-code box....................................................................................................6-7
Storing a document in a bulletin box for polling.....................................................................6-8
Printing a document stored in a bulletin box..........................................................................6-9
Erasing a document stored in a bulletin box...........................................................................6-9
Printing a document received in the security box.................................................................6-10
Sending a document using a sub-address and password......................................................6-11
Polling a document using a sub-address and password........................................................6-12
Chapter 7
Copying....................................................................................................................................................7-1
Before copying.................................................................................................................................7-2
Document and paper handling.................................................................................................7-2
Changing your machine to the copy mode...............................................................................7-2
Display in the copy standby mode............................................................................................7-2
Memory overflow message........................................................................................................7-2
Making copies.................................................................................................................................7-3
Making copies ...........................................................................................................................7-3
Basic copy settings..........................................................................................................................7-4
Selecting the document type.....................................................................................................7-4
Scanning the contrast................................................................................................................7-4
Zoom ratio..................................................................................................................................7-4
Number of copies.......................................................................................................................7-5
Sorting copies.............................................................................................................................7-5
Selecting paper size...................................................................................................................7-5
Advanced copy functions................................................................................................................7-7
Combine.....................................................................................................................................7-8
Copy resolution..........................................................................................................................7-9
Chapter 8
Special features.....................................................................................................................................8-1
Soft keys..........................................................................................................................................8-2
Functions you can assign to a soft key.....................................................................................8-2
Programming a soft key............................................................................................................8-3
Macro keys......................................................................................................................................8-4
Steps you can program into a macro key.................................................................................8-4
Creating or modifying a macro.................................................................................................8-5
Erasing a macro key..................................................................................................................8-6
Macro key speed.........................................................................................................................8-6
Fax dialing using a macro key..................................................................................................8-7
Copying using macro key..........................................................................................................8-7
Printing lists using the macro key............................................................................................8-7
Storing fax documents using macro key...................................................................................8-7
Viewing counters............................................................................................................................8-8
Chapter 9
Security features...................................................................................................................................9-1
Security features.............................................................................................................................9-2
Passcode protection....................................................................................................................9-2
Security reception......................................................................................................................9-3
Masking the PIN........................................................................................................................9-5
Using department codes.................................................................................................................9-8
Turning department code protection on and off......................................................................9-8
Entering a department code......................................................................................................9-8
Erasing a department code.......................................................................................................9-9
Turning the department code setting on and off.....................................................................9-9
Fax charge setting...................................................................................................................9-10
Copy charge setting.................................................................................................................9-10
Sending a fax using a department code.................................................................................9-11
Making a copy using a department code................................................................................9-11
Printing the department code list...........................................................................................9-12
Resetting the department code counter.................................................................................9-12
Copy protection.............................................................................................................................9-13
Chapter 10
User settings.........................................................................................................................................10-1
Machine settings...........................................................................................................................10-2
Accessing the machine setting................................................................................................10-2
Fax settings...................................................................................................................................10-5
Accessing the fax settings.......................................................................................................10-5
Copy settings.................................................................................................................................10-7
Accessing the copy setting.......................................................................................................10-7
Scanner settings...........................................................................................................................10-8
Accessing the scanner setting.................................................................................................10-8
Chapter 11
Report & Lists......................................................................................................................................11-1
Table of the lists and journal.......................................................................................................11-2
Activity journal.............................................................................................................................11-4
Setting the activity journal.....................................................................................................11-4
Printing an activity journal manually....................................................................................11-4
Setting the printing order of the activity journal..................................................................11-5
Transmission Confirmation Report.............................................................................................11-5
Setting the transmission confirmation report........................................................................11-5
Stored document list.....................................................................................................................11-6
Erased document notification......................................................................................................11-6
Chapter 12
Maintenance & Problem solving......................................................................................................12-1
Maintenance..................................................................................................................................12-2
Cleaning tips............................................................................................................................12-2
Cleaning the scanning area....................................................................................................12-2
Cleaning the ADF rollers........................................................................................................12-3
Cleaning the drum charge wire and the print head..............................................................12-3
Replace the toner cartridge.....................................................................................................12-4
Replacing the drum cartridge.................................................................................................12-6
Troubleshooting............................................................................................................................12-8
Document jams........................................................................................................................12-8
Paper jams..............................................................................................................................12-10
LCD error messages..............................................................................................................12-13
“Check Message” printouts...................................................................................................12-16
Error code...............................................................................................................................12-17
Machine errors.......................................................................................................................12-19
Faxing errors..........................................................................................................................12-19
Copying errors.......................................................................................................................12-20
PC printing errors [CD].........................................................................................................12-20
Scanner errors [CD]...............................................................................................................12-20
Print quality problems..........................................................................................................12-21
If you cannot solve the problem............................................................................................12-23
Appendix & Index............................................................................................................................... AI-1
Specifications................................................................................................................................AI-2
General.....................................................................................................................................AI-2
Fax............................................................................................................................................AI-3
Copy..........................................................................................................................................AI-3
Printer......................................................................................................................................AI-3
Scanner.....................................................................................................................................AI-4
Consumable items...................................................................................................................AI-4
Index..............................................................................................................................................AI-5
How to read this manual
1
Symbols
In this manual, the following symbols are used with the items where important operational and safety
information must be observed. For safe operation, please carefully read the “Safety Information” supplied with this product.
Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly. For safe operation, please follow instructions carefully.
Describes cautions to protect yourself and others from personal injury or damage to properties if you handle the machine incorrectly. For safe operation,
please follow instructions carefully.
IMPORTANT
Describes important conditions or restrictions you should carefully observe to
avoid problems caused by incorrect operations.
NOTE:
<
“
The names of the keys on the control panel.
”
Items that appear on the LCD.
LCD
Document
Paper
Tx
Denotes sending.
Rx
Denotes receiving.
,
4
5
7
8
The Liquid Crystal Display shows messages and options during operation.
Original(s) that you are copying, faxing or scanning.
9
Paper to be printed on.
10
Shows the direction of the document and paper.
Direction mark
3
6
Describes reference information and additional notes for operations.
>
2
11
Document placed on the ADF
or Nothing
12
E.g.) Letter
A
E.g.) Half-letter
Regulatory information
Customer information
United States of America
The Océ model sx1481(hereafter referred to as “the product”), complies with Part 68 of
the FCC rules and the requirements adopted by the ACTA. On the rear panel of the
product is a label that contains, among other information, a product identifier in the
format US:IMGFA23B005C. If required, this number must be provided to the telephone
company.
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most, but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a line,
as determined by the total RENs, contact the local telephone company. The REN for this
product is part of the product identifier that has the format US:IMGFA23B005C. The
digits represented by “23B” are the REN without a decimal point.
The product is designed for use on standard-device telephone lines. The product connects to the telephone line with a standard line called the USOC RJ-11C.
Any plug and jack used to connect the product to the wiring and telephone network of
the premises must comply with the applicable Part 68 of the FCC rules and the requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided
with this product. It is designed to be connected to a compatible modular jack that is
also compliant. See installation instructions for details.
If the product causes harm to the telephone network, the telephone company will notify
you in advance that temporary discontinuance of service may be required. If advance
notice isn’t practical, the telephone company will notify you as soon as possible and may
advise you of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the product. If this happens, the telephone
company will provide advance notice in order for you to make necessary modifications to
maintain uninterrupted service.
If trouble is experienced with the product, see operating instructions for details. For
further repair or warranty information, please contact the Océ National Diagnostic
Center at 1-800-243-5556. If the product is causing harm to the telephone network, the
telephone company may request that you disconnect the product until the problem is
resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line,
ensure the installation of the product does not disable your alarm equipment. If you
have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.
The product is hearing aid compatible.
When programming emergency numbers and/or making test calls to emergency numbers:
1) Remain on the line and briefly explain to the dispatcher the reason for the call.
2) Perform such activities in the off-peak hours, such as early morning or late evenings.
ii
To protect the product against power surges, we recommend the use of a power protection device (Surge arrestor).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device, including FAX machines, to send any message
unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the receiving business or other entity, or other individual sending
the message and the telephone number of the sending machine or such business, other
entity, or individual. (The telephone number provided may not be a 900 number or any
other number for which charges exceed local or long-distance transmission charges.)
For instructions on programming this information into the product, see “Initial setup” on
pages 1-13 to 1-15 of this manual.
FCC Part 15
This product equipment has been tested and found to comply with the limits for a Class
A digital devices, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. The product equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful radio interference,
in which case the user will be required to correct the interference at their own expense.
Canada
NOTICE:
This product equipment meets the applicable Industry Canada Terminal Equipment
Technical Specifications.
NOTICE:
The Ringer Equivalence Number (REN) for this terminal equipment is 0.2. The REN
assigned to each terminal equipment provides an indication of the maximum number
of terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement that
the sum of the Ringer Equivalence Numbers of all the devices does not exceed five.
1
2
3
4
5
6
7
8
9
10
Canadian ICES-003
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
11
12
A
iii
ENERGY STAR®
As an ENERGY STAR® partner, Océ has determined that this product
meets the ENERGY STAR® guidelines for energy efficiency.
What is an ENERGY STAR® program?
The international ENERGY STAR® program is the international program
to promote energy efficient consumer products. This program aims the
reduction of power consumption of office equipment, of which power are
often turned ON for a long time, from the energy saving view that “efficiently use the energy when needed”. It adopts the voluntary system a
manufacturer can join by its independent decision.
QuadAccess®
QuadAccess is a more powerful version of what already is a pretty powerful feature, called dual access. While a fax with normal dual access allows
you to do two things at once, QuadAccess allows you to do four operations
at once.
For example, even if the machine is (1) printing a copy, (2) transmitting
from memory and (3) scanning documents for a different memory transmission, you can still (4) program the machine.
Super G3
Super G3 is an extension of Group 3 fax technology standards, allowing
the use of high-speed ITU-T V.34 modems for 33.6 Kbps transmission and
high-speed protocols for rapid handshaking.
JBIG — Joint Bi-level Image experts Group, the new ITU-T standard
image data compression method. As JBIG compresses the data more
efficiently than MMR, it is especially effective when transmitting halftone
(grayscale) image document.
Trademarks
Océ and Océ logo are registered trademark of Océ N.V.
All other company names and product names referenced are trademarks or registered trademarks of
their respective companies.
iv
Precautions
Besides the “Safety Information” supplied with this product, please observe the following
instructions.
1
2
Installing the machine
•Do not let any object obstruct or plug the ventilation holes of this product. Accumulated heat inside the product could result in a malfunction.
3
IMPORTANT
•Install the machine to keep the ventilating slot of the machine at least 4 inches (10
cm) away from walls or other devices.
•To ensure proper ventilation and easy operation, secure an adequate installation space
around the machine.
4
4 inches
(100 mm)
34.3 inches
(872 mm)
4 inches
(100 mm)
28.1 inches
(713 mm)
30.4 inches
(772 mm)
5
6
32 inches
(813 mm)
7
2 inches
(50 mm)
29.6 inches (753 mm)
2 inches
(50 mm)
33.6 inches (853 mm)
•D o not install in places exposed to extreme temperature fluctuation. Use your
machine within the temperature range of 50°F (10°C) to 89.6°F (32°C), the humidity
range of 20% to 80%RH.
•Avoid outdoor installation.
NOTE: In order to enable easy machine maintenance and replacement of consumables,
maintain an adequate amount of space around the machine. When lifting the
machine, be sure to grab the handles on the left and right sides of the cassette tray.
8
9
10
11
12
A
Caution labels and indicators
The caution labels and indicators are attached to the machine as shown below, to avoid
any serious injury.
The fuser unit and the area around it inside the machine are extremely hot.
To avoid getting burned, DO NOT TOUCH.
•Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
•Never expose a cartridge to direct sunlight.
•Never attempt to disassemble a toner cartridge or attempt to refill it.
vi
Transporting the machine
•Two or more people should carry the machine. Before transporting the machine, be
sure to check that you disconnect the plug from the outlet and remove the line cable.
Otherwise, the damaged cable can cause fire, electrical shock or malfunction.
•Before transporting the machine, remove the toner cartridge (or toner bottle).
•When lifting the machine, be sure to grab the handles on the left and right sides of the
cassette tray.
•If you install the machine on a cabinet, secure the machine with stoppers to prevent
it from moving. Otherwise, the machine may move in an unexpected direction, potentially causing injury.
•If you need to transport the machine over a long distance, consult your Océ dealer.
Consumables
•Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
•Please dispose of used toner and drum cartridges in accordance with local regulations.
•Keep toner and other consumables out of the reach of small children. If a child should
ingest toner, consult a physician immediately.
IMPORTANT
•Do not store the toner cartridge (or toner bottle), drum cartridge (or drum unit) or
paper in any of the following places:
– Places exposed to fire
– Places exposed to direct sunlight
– Places subject to high temperature and/or high humidity
– Places subject to rapid temperature changes
– Dusty areas
– Inside a car, left for a long time
•Do not directly touch the photoreceptor surface of the drum cartridge (or drum unit),
or expose it to direct sunlight. This could cause a reduction in print quality.
•To prevent caking in the toner, never stand the cartridge on its end and do not store it
up side down.
•Never attempt to disassemble a toner cartridge or attempt to refill it.
•Do not remove the cartridge from its protective bag until you are ready to install it.
•Handle cartridges with care. Do not subject it to shock or vibrations.
1
2
3
4
5
6
7
8
9
10
11
12
A
vii
Routine Maintenance
•Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
•The fuser unit and the area around it inside the machine are extremely hot when operating. When you clear a paper jam or inspect inside, be careful not to touch around the
fuser unit. It may cause burns.
•When you clear a paper jam or replace the toner cartridge (or toner bottle), be careful
not to get the toner powder into your eyes or mouth. If the toner gets in your eyes or
mouth, immediately flush with cold water an d consult a physician.
•Be careful not to stain your hands or clothes with the toner. If your hands or clothes
get stained, wash them immediately with cold water. The stains may become permanent if washed using warm water.
•Do not attempt machine operations that are not described in this manual.
Ventilation
•Always operate the product in well ventilated areas.
Operating the product in poorly ventilated areas for an extended time period could
pose health risks. Be sure to frequently ventilate the operating area.
•Do not let any object obstruct or plug the ventilation holes of this product. Accumulated heat inside the product could result in a malfunction.
viii
Product Recycling and Disposal
1
This product contains mercury in the fluorescent lamp in the scanner (< 5mg).
Disposal of mercury may be regulated due to environmental considerations. For disposal
or recycling information, please contact your local authorities.
For California, USA only
This Perchlorate warning applies only to primary CR (Manganese Dioxide) Lithium coin
cells. Perchlorate Material-special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.
Ni-MH (Nickel Metal Hydride) batteries are installed inside machine as back up
memory batteries.
Please dispose of used batteries in an environmentally friendly manner according to the
manufacturer’s instructions. For replacement of the batteries, please contact your qualified service technician.
2
3
4
5
6
7
8
9
10
11
12
A
ix
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Chapter
1
Layout & Installation
Packing contents..................................................................................... 1-2
Machine layout....................................................................................... 1-3
Control panel overview.......................................................................... 1-4
Setting up the machine.................................................................................. 1-6
Attaching the document tray................................................................. 1-6
Making connections................................................................................ 1-6
Installing the drum and toner cartridges............................................. 1-8
Plug in and power up........................................................................... 1-10
Loading paper and adjusting the paper size setting.......................... 1-10
Adjusting the speaker volume............................................................. 1-11
Initial setup.................................................................................................. 1-12
Clearing stored settings....................................................................... 1-12
Getting started..................................................................................... 1-12
Specifying initial settings.................................................................... 1-13
Using the Energy Save mode............................................................... 1-16
Installing drivers [CD]................................................................................. 1-17
Packing contents
Main unit with 500-sheet paper cassette
Drum cartridge
Toner cartridge
Document tray
Printer & scanner
driver CD
(1)
Telephone line cable
AC power cord
(2)
(3)
(4)
(5)
(6)
Documentation & labels
(1) User’s guide (this book)
(2) Safety Information
(3) Paper size label
(4) One-touch key label
(5) Soft key label
(6) Service/Supplies call label
Ferrite core
NOTE: •The appearance of the AC power cord and telephone line cable vary according to
countries.
•The toner cartridge supplied with your machine is starter toner cartridge, which
yields approximately 3,000 printouts. In the USA, call for supplies at 1-800-4626797 to purchase regular, full-yield toner cartridge.
1-2
Layout & Installation
Machine layout
Automatic
document feeder
(ADF)
Document
guides
Document
tray
Document
exit tray
1
Control panel
Layout & Installation
2
3
Bypass tray
4
5
6
Paper cassette
7
2nd side cover
2nd paper cassette
(Option)
8
1st side cover
Front cover
Paper level
Indicator
9
Telephone
Connectors
10
PHONE
1
11
PHONE
2
LINE
12
13
Second phone line
(Option)
USB connector
Network connector
(Option)
Paper exit tray
14
PHON
E1
PHON
E2
LINE
A
AC power jack
Power switch
Layout & Installation
1-3
Control panel overview
1
2 345
6
10 11 12
1 Mode switch button
7
8
13 14
9
15
19
16 17
20
21
18
22
Press this button to switch the machine’s mode.
2 Paper source light
Indicates the selected paper source.
3 Alarm light
Glows when a errors occurs.
4 Comm. /Memory Rec. light
Blinks when the machine is communicating with another machine.
Glows when the machine has received documents into memory.
5 Machine mode light
Indicates what mode the machine is in.
6 Paper Size
Selects the paper you want to use for copying.
7 LCD (Liquid crystal display)
Shows messages and selections prompted during operation.
8 Doc. Size
Instructs the machine to scan Auto*, Letter, Half-letter or Legal size documents.
*When you select “Auto”, custom size documents (up to 35.43 in. (900 mm) in length) can be automatically scanned.
9 Doc. Resolution
Selects the fax and copy resolution.
10Contrast
Adjusts the scanning contrast level.
11Menu /Back
Accesses machine settings. Also, it allows you to go back to the previous menu level.
12Cursor keys
<p>(Redial): Scrolls through recently dialed numbers (see page 4-6).
<q>(Tel Index): Displays one-touch and speed-dial entries which are sorted alphanumerically,
similar to a phone directory (see page 3-11).
In copy and scan mode —
<p> <q>: Adjusts the zoom ratio.
13Enter
Selects or confirms settings.
14Cancel
Deletes characters on the LCD and cancel commands you have entered into the machine.
1-4
Layout & Installation
15Soft keys
Frequently used functions can be assigned into the following keys.
The following are the default settings.
Report
Soft key 2
Monitor
Soft key 3 Pause /Dial Opt.
See “Soft keys” on page 8-2 for more information
16Advanced Functions
You can choose any function that is not assigned as a soft key. The displayed functions may vary
according to the mode the machine is in.
17Speed Dial /Group
Press this key once and enter the three-digit code to dial a pre-registered fax or phone number.
Also, press this key twice and enter a group number to perform group dialing.
18Job Confirm. /Fax Cancel
Cancel or review fax jobs, or review the results of a fax transmission.
19Numeric keys
Enter numerical values as well as fax/phone numbers and characters.
20Reset
Returns the menu to the standby screen and resets all settings back to their defaults.
21Start
Executes operation.
22Stop
Stops the machine’s operation. However, to stop a fax transmission, press <Job Confirm. /Fax Cancel>.
23Macro keys
Programming the macro keys can reduce a multi-step operation into a one-touch executable.
See “Macro keys” on page 8-4 for more information.
24One-Touch keys
Instantly dials a pre-registered fax or phone number.
1
2
Layout & Installation
Soft key 1
3
4
5
6
7
8
9
10
11
23
12
13
14
A
24
Layout & Installation
1-5
Setting up the machine
Attaching the document tray
Attach the document tray by inserting it into the appropriate holes, as shown below.
Making connections
Telephone line connection
Attach the supplied ferrite core to the telephone line cable as illustrated below.
Plug the telephone line cable into the LINE jack and the other end to the wall jack.
PHO
NE1
PHO
NE2
LIN
E
PHONE
1
PHONE
2
LINE
Telephone wall jack
If you want to use your machine for receiving both faxes and voice calls, connect the
optional handset or an external telephone to your machine.
1-6
Layout & Installation
Connecting the optional handset
Attach the handset cradle and the spacer using the screws supplied with the cradle.
Then plug the handset cord into the PHONE 1 jack of your machine.
spacer
1
2*10
'
2*10
'
PHONE2
LINE
2
PHONE1
Layout & Installation
.+0'
PHONE1
PHONE2
LINE
handset
cradle
3
4
Connecting an external phone
Plug the external phone’s line into the PHONE 2 jack of your machine.
5
6
7
PHO
NE1
PHO
NE2
LIN
E
PHONE1
PHONE2
8
LINE
External phone
(even an answering machine)
Modular cap
9
10
11
12
13
14
A
Layout & Installation
1-7
Installing the drum and toner cartridges
1 Pull the release lever to open the side cover.
2 Open the front cover.
3 Turn the toner cartridge locking lever to the left (unlock position).
4 Unpack the drum cartridge from its carton and slide it into the machine firmly until it
locks into place.
NOTE: Shield the drum cartridge from light.
1-8
Layout & Installation
5 Unpack the starter toner cartridge from its carton. Then, holding the toner cartridge
with both hands, gently shake it to distribute the toner evenly inside the cartridge.
NOTE: Do not touch the roller of the toner cartridge.
1
Layout & Installation
2
3
4
6 Slide the toner cartridge into the machine firmly until it locks into place.
5
6
7
8
9
7 Turn the cartridge locking lever to the right until it locks into place.
10
11
12
13
14
8 Close the front and side covers.
A
NOTE: The machine will not operate if the covers are not closed properly.
Layout & Installation
1-9
Plug in and power up
1 Plug the non-pronged end of the supplied AC power cord into the AC socket on the
machine and the pronged end into a properly grounded AC outlet.
2 Turn on the power switch. The markings are international standards:
I means on, O means off.
It will take a few seconds for the machine to warm up.
The machine will show:
Warming up
NOTE: While the power is on, the scanner lamp will always lights, but this does not mean
machine failure. See also “Scanner Sleep” on page 10-4.
Loading paper and adjusting the paper size setting
Please see “Paper handling” on pages 2-12 to 2-16.
1-10 Layout & Installation
Adjusting the speaker volume
1 Press <copy4fax4scan> to switch the machine to the fax mode.
Fax Ready
Dec 15 2007 1:30pm
**
Tel Mode
1
**
2
Layout & Installation
2 Press <Monitor>.
3 Press <t> or <u> to adjust the volume.
3
** Tel Mode **
Volume :nnnnnn
4
4 Press <Monitor> to hang up.
5
6
7
8
9
10
11
12
13
14
A
Layout & Installation 1-11
Initial setup
Clearing stored settings
Before using your machine, clear the built-in user data. This ensures that the memory
will hold only your settings.
IMPORTANT: After specifying the initial settings, do not clear the memory again without an
authorized technician’s advice.
To clear the memory:
1 Press <Menu>, <
>, <0>, then <2>.
Clear User Settings
Yes  Enter
Clear User Settings
No  Cancel
2 If you want to clear the memory, press <Enter>.
If you do not want to clear the memory, just press <Cancel>.
Getting started
In some countries you are required by law to indicate your name and fax number on
every fax you send.
You must therefore store your name (or company name) and
fax number in your machine before using it.
Every fax page you send arrives at the receiving machine with a single line of text at
the very top of the page. This text lists a name, called the Transmit Terminal Identifier
(TTI), and a fax number.
Under “Specifying initial settings” below, you can stored the following items including
your name and fax number.
•Language
•Current date and time
•Automatic daylight saving time detection
•Fax reception mode
•Dial tone detection
•Phone dialing type
•Your fax number
•TTI 1 / TTI 2 / TTI 3
•Usual TTI
•Idle time before switching to the Energy Save mode
The settings you adjust here can always be changed later.
1-12 Layout & Installation
Specifying initial settings
If you press <Reset> during initial setup, your machine returns to the standby mode.
But it will keep the settings you saved by pressing <Enter> as described below.
Language
2 Press <Menu>, <9>, <Enter>.
The machine will show the current language setting.
Language
:English
//Enter
3 Press <q> or <p> until your desired language appears.
Then press <Enter> to save the setting and continue.
Date & Time
4 The machine will show the current calendar/clock setting.
Enter Time
04/15 '08 13:30
Month Day
2
3
4
5
6
7
Year Time
5 Use the numeric keys to enter the correct date in the MMDDYY format and time in
the 24-hour format.
For instance, to set 1:30 PM on April 15, 2008, press 0415081330:
To change a digit, press <t> to move the cursor left or <u> to move it right. Then,
enter the correct digit.
6 Press <Enter> to save the clock setting and continue.
Daylight savings
7 Set the daylight saving. When you set it to “On”, the machine automatically adjusts
the clock in the summer time period.
Daylight Saving :Off
/ /Enter

8 Press <q> or <p> to select “On” or “Off”, then press <Enter> to save the setting.
Fax reception mode
9 The machine now shows the machine’s current reception mode.
Fax Ready
1
Layout & Installation
1 Switch to the fax mode by pressing <copy4fax4scan>.
//Enter
10For now, select “Fax Ready”. (For details on the reception modes, see “Selecting the
reception mode” on page 5-2.)
11Press <Enter> to save the setting and continue.
Layout & Installation 1-13
8
9
10
11
12
13
14
A
Dial tone detection
12The machine asks you to set whether the machine should detect a dial tone before
dialing.
DialTone Detect :Off
/ /Enter

13Normally select “Off”.
If you need to detect a dial tone when dialling, select “On”,
however you cannot send a fax if there is no dial tone.
14Press <Enter> to save the setting and continue.
Phone dial type
15The machine will ask you to set the dialing type needed for the fax machine, either
tone or pulse.
Phone Type
:Tone
//Enter
16Press <q> or <p> to select the dialing type on your phone line, then press <Enter> to
save the setting.
Your fax number
17The machine will not ask you to enter your fax number to display on the recipients
display or printed fax documents.
Your Fax Number
+1-972-364-3350_
18Use the numeric keys to enter your fax number. This number can contain up to 20
digits including “+” and “–”.
•To enter a “+” symbol before your country code: Press <Pause /Dial Options>.
•To enter the hyphen “–” to make long numbers easier to read: Press <Pause /Dial
Options> twice.
•If you make a mistake, press <Cancel> to erase the digit on the left.
•To change just one number, press <t> or <u> to move the cursor, press <Cancel>
to erase the number. Then re-enter the fax number correctly.
19Press <Enter> to save the number.
TTI (your name)
20The machine will now ask you to enter the name (or company name) to be shown at
the top of faxes you send. You can enter three different names. Each name can store
up to 22 characters.
TTI 1
_
;Upper
Use the numeric keys to enter characters. (refer to “Entering characters,” on page 2-2).
If you make a mistake, press <Cancel> to erase to the left.
To change just one character, press <t> or <u> to move the cursor, press <Cancel> to
erase it. Then re-enter the correct character.
1-14 Layout & Installation
21 Press <Enter>.
TTI 2
_
;Upper
If you do not want to enter TTI 2, skip to step 23.
23 Press <Enter>.
TTI 3
_
;Upper
If you do not want to enter TTI 3, skip to step 25.
24Use the numeric keys to enter the name for TTI 3.
25 Press <Enter> to save the setting and continue.
Default TTI selection
26 The machine now asks you to set the default TTI to be shown at the top of faxes you
send.
Usual TTI
:TTI 1
/ /Enter

27 Press <q> or <p> to select TTI 1, TTI 2 or TTI 3.
28 Press <Enter> to save the setting and continue.
Idle time setting for switching to the Energy Save mode
29The machine will now ask you to enter the time at which the machine will enter the
energy save mode.
Your machine will automatically enter the Energy Save mode after your entered time
has elapsed.
The default value is 5 minutes.
Energy Save Timing
(001-240)
005 min.
30Enter the time (in minutes) using the numeric keys.
31Press <Enter> to save the setting.
1
2
Layout & Installation
22Use the numeric keys to enter the name for TTI 2.
3
4
5
6
7
8
9
10
11
12
13
14
32Press <Reset> to return to the standby mode.
A
Layout & Installation 1-15
Using the Energy Save mode
In order to conserve energy, your machine is initially set to enter the Energy Save mode
automatically when the machine is left idle for a certain period.
The machine will automatically enter the Energy Save mode after approx. 5 minutes of
idle time.
In the Energy Save mode, the machine will stop pre-heating for printing and display
“Energy Save Mode” on the LCD. However, the indicators on the control panel and scanner lamp will not shut off even when the machine is in the Energy Save mode.
To recover from Energy Save mode, press any key on the control panel.
When your machine receives a fax message during energy save mode, the machine will
wake up.
To change the Energy Save mode setting:
1 Press <Menu>, <2>, <1>, <0>, <5>, then <Enter>.
Energy Save Mode:On
/ /Enter

2 Press <q> or <p> to select “On” or “Off”.
3 Press <Enter> to save the setting.
4 Press <Reset> to exit and return to the standby mode.
NOTE: The idle time setting can be changed. Refer to “Idle time setting for switching to the
Energy Save mode” of “Specifying initial settings” on page 1-13.
NOTE: If you assign “Energy Save” to a soft key, you can switch your machine to Energy Save
mode immediately by pressing the soft key, regardless of the on/off setting and time setting. For details of the soft key, see page 8-2.
1-16 Layout & Installation
Installing drivers [CD]
To use your machine as a printer or a scanner, install the drivers on the supplied CD to
your computer.
For further information of installing, printer driver and scanner driver, see the manuals
on the CD.
1
Layout & Installation
2
3
4
5
6
7
8
9
10
11
12
13
14
A
Layout & Installation 1-17
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1-18 Layout & Installation
Chapter
2
Getting started
Operating tips................................................................................................ 2-2
Switching the machine mode................................................................. 2-2
Entering characters................................................................................ 2-2
Backup memory...................................................................................... 2-3
Selecting a function................................................................................ 2-4
Function table......................................................................................... 2-5
Document and paper handling.................................................................... 2-10
Document handling.............................................................................. 2-10
Paper handling..................................................................................... 2-12
Operating tips
Switching the machine mode
To switch the machine mode, press <copy4fax4scan>.
The mode light indicates what mode the machine is in.
NOTE: You cannot switch the mode in any of the following cases:
• When scanning a document
• During real-time transmission
• When programming any function settings
Entering characters
Certain settings allow you to enter characters; for your TTI (your name), remote fax’s
name or others. To enter letters or other characters, use the following guidelines:
By pressing the numeric key repeatedly, you can access the following characters as
shown in the table below.
When you want to enter a character that shares the same numeric key with other characters, press <u> to move the cursor to the right.
2-2
Getting
started
Upper and lower case characters
Press < > to toggle between upper and lower case.
TTI 1
_
;Upper
TTI 1
_
;Lower
“Upper” means the machine will enter only upper-case letters, similar to the “Caps Lock”
button on your PC.
“Lower” means the machine will enter only lower-case letters.
2
Entering symbols
3
started
You can also enter special characters or symbols.
1 When the machine prompts you to enter a name, press < >.
The LCD will change to:
Getting
4
5
////Enter
1
2 Select the character you want to enter using the <t>, <u>, <p> or <q> keys.
6
3 To enter a character, press <Enter>.
7
4 If you want to enter another character, repeat steps 1 to 3.
Otherwise, go to next step.
8
5 Press <Enter> to save it.
9
Editing characters
If you entered an incorrect letter or digit, press <Cancel> to erase the character on the
left.
To edit just one character or digit, press <t> or <u> to move the cursor to that character or digit. Then press <Cancel> to erase it. Re-enter the correct character or digit.
10
11
12
Backup memory
13
User data and auto-dialing settings are automatically backed up in memory.
However, documents stored in memory will be lost after 72 hours if there is a power
failure or if you disconnect the power cord (see “Specifications,” page AI-2).
14
A
Getting
started
2-3
Selecting a function
To start setting a function, you must first press <Menu>.
The two ways of selecting a function are described below.
The procedures described in this manual are using short-cut operations.
Short-cut operation with the numeric keys
Press <Enter>, then press a three- or four-digit numbers to select the function.
For example, “Press <Menu>, <2>, <1>, <0>, <1>, <Enter>”…
… you would press <Menu>
… then <2>
… then <1>
… then <0> (the numeric key zero)
… then <1>
… then <Enter>
Searching for a function using the cursor key
Even if you don’t remember the exact commands needed for an operation, you can search
for and enter the function using the cursor key (q, p, u, t).
To search for a function:
1 Press <Menu>.
2 Search for the function using <q>, <p>, <t> or <u>.
The function table on the next page may be useful for your search.
For example, if you want to set the “Cassette Size,” press <q>, <u>, <u>.
3 Press <Enter> when you have found the function that you want to set.
Going back to the previous screen by pressing <Back>
Press <Back> to go back to the previous menu level.
2-4
Getting
started
Function table
(The underlined settings are factory defaults.)
1.Autodial
Entries
1.One-Touch
Dial
2.Speed Dial
3.Group Dial
2.User
Settings
1.Machine
Settings
Setting
Page
1. Enter
One-Touch
Registers a one-touch number.
—
3-4
2. Erase
One-Touch
Erases a registered one-touch number.
—
3-5
1. Enter
Speed-Dial
Registers a speed-dial number.
—
3-7
2. Erase
Speed-Dial
Erases a registered speed-dial number.
—
3-7
1. Enter
Group Dial
Registers a dial group.
—
3-9
2. Erase
Group Dial
Erases a registered dial group.
—
3-10
01.Cassette
Size
Sets paper size for the paper cassette.
Ltr
Legl
HLtr
2-16
02.Protect
Passcode
Sets the passcode for using the security
features.
—
9-2
03.Soft Key
Assigns a function to a soft key, so the
function can be activated or deactivated
by pressing the soft key.
Sort Copy
Combine
Zoom
Broadcast
Address Entry*1
Report
Monitor
Pause /Dial Opt.
Delayed
Batch Tx
Select TTI
Select Line*2
Cover Page
Fax Forward
Fax & Copy
Security
Separator Page
Memory Tx
Auto Rx
F-Code Tx
F-Code Polling
Polling
Dial Prefix
Bypass
Page Counter
Energy Save
Online
Mode Switch
8-2
Default setting
Soft key 1: Report
Soft key 2: Monitor
Soft key 3: Pause /Dial Options
3
4
5
6
7
8
10
11
12
13
14
A
Mutes your machine.
Off
On
10-2
05.Energy
Save Mode
Conserves power.
Off
On
1-16
10-3
06.Fax & Copy
Makes a copy of your document each
time it is transmitted.
Off
On
4-18
*1 The optional NIC is required.
*2 The optional 2nd phone kit is required.
started
2
9
04.Silent
Mode
Getting
1
started
Function menu Function menu Function menu
Description
level one
level two
level three
Getting
You can search for any function using the function table below.
2-5
Function menu Function menu Function menu
Description
level one
level two
level three
2.User
Settings
1.Machine
Settings
2.Fax
Settings
You can set the primary standby mode.
Scan
Copy
Fax
10-3
08.Service
Mode
For technical support. Do not change
this setting unless an authorized
technician asks you to do so.
Off
On
10-3
09.Date & Time Sets the current date and time
—
10-3
10.Paper
Source
Selects the paper source for faxing or
copying.
Fax
Copy
Fax/Copy
Not Used
10-3
11.Page
Counter
Displays the total number of pages you
have printed and scanned.
—
8-8
12.Scanner
Sleep
You can specify the sleep period of the
scanner lamp to prolong the life of your
machine’s scanner lamp.
Off
On
Start time: 22:00
Reset time: 06:00
10-4
01.Scan
Parameters
You can set the following settings for fax
sending.
• Primary fax resolution
• Super fine resolution
Getting
Page
07.Primary
Mode
• Primary scanning contrast
2-6
Setting
10-5
Normal, Fine,
S-Fine, Gray
Lightest, Light,
Normal, Dark,
Darkest
400dpi, 600dpi
02.Print
Parameters
You can set the following settings for fax
reception.
• Reduction rate
• Reduction margin
• Half Page Recpt.
03.# Of Rings
Sets the number of rings before your
machine answers.
02 times (00-10 times)
5-6
10-5
04.Redial
Sets the number of times and
dial interval for automatic fax redialing.
02 times (00-14 times)
10-5
05.Dialing
Pause
Sets the dialing pause length.
02 sec. (00-10 sec.)
10-5
06.Memory Tx
Turns memory transmission on/off.
Off
On
4-3
10-6
07.Quick Tx
Turns quick memory transmission on/off. Off
On
4-3
10-6
08.Select TTI
Selects the TTI you want to use.
TTI Default
TTI1
TTI2
TTI3
Off
4-16
09.ECM Mode
Turns ECM mode on/off.
Off
On
10-6
10.Block Junk
Fax
Rejects unauthorized incoming faxes.
Off
Mode1
Mode2
Mode3
5-9
11.Security
Rx
Keeps all received fax messages in
memory until printed manually.
Off
On
9-3
12.Separator
Page
Partition each received documents by
inserting a separator page.
Off
On
5-14
started
Auto, 100%
40 mm (00-85 mm)
Off, On
5-6
10-5
1 min. (0-5 min.)
2.Fax
Settings
3.Copy
Settings
4.Scanner
Settings
13.Receive
TimeStamp
Prints the received date and time on the
top of each received document
Off
On
10-6
14.PIN Mode
Prevents unauthorized long-distance
calls.
Off
Mode1
Mode2
9-5
15.Fax Charge
Sets the print charge for fax receptions.
$00.00 ($00.00-99.99)
9-10
16.Dial Prefix
Stores the appropriate access number to
access the alternative telephone service
provider.
—
4-20
19.E-mail
Gateway
On/Off setting for E-mail gateway. Avail- Off
able with optional network interface card. On
4-21
1. Scan
Parameters
You can set the following for copying.
• Primary document type
• Primary scanning contrast
10-7
2. Auto Reset
Time
Sets the time (minutes) for automatically 03 min. (01-10 min.)
resetting the copying parameters.
10-7
3. Copy Auto
Selects item for auto selection.
Paper Size
Reduction
Doc. size
10-7
4. Copy
Protect
Turns copy protection on/off.
Off
On
9-13
5. Sort Copy
Turns copy sorting on/off.
Off
On
10-7
6. Combine
Turns combine copy on/off.
Off
On
7-8
10-7
7. Resolution
Sets the copy resolution.
600 dpi
300 dpi
7-9
10-8
8. Copy
Charge
Sets the copy charge per page.
$00.00 ($00.00-99.99)
9-10
1. Scan
Parameters
Sets the followings:
•Document type
Text, Photo&Text, Photo
Lightest, Light,
Normal, Dark,
Darkest
Text, Photo&Text, Photo
200, 300, 600 dpi
Lightest, Light,
Normal, Dark,
Darkest
•Scanning resolution
•Scanning contrast
3.Other
Settings
1.Journal &
Reports
2.Cover
Page
3.Department
Code
Page
10-8
*
2. Auto Reset
Sets the time (minutes) for the scan param- 03 min. (01-10 min.)
eters return to their initial condition.
10-8
*
1. Journal
AutoPrt.
Prints the activity journal automatically
after 100 transactions.
Off
On
11-4
2. Journal
Line Up
Changes the printing order of the activity journal.
Off
On
11-5
3. Report
Auto Print
Prints the Transmit Confirmation
Report(TCR) automatically after every
transmission.
Off
On
11-5
1. Set
Cover Page
Turns cover page sending on/off.
Off
On
4-19
2. Enter
Cover Page
Enter your cover page message.
—
4-19
1. Set Dept.
Protect
Protection for the department code
settings.
Off
On
9-8
2. Enter
Dept. Code
Stores a department code.
—
9-8
3. Erase
Dept. Code
Erases the stored document code.
—
9-9
* For details of scanner settings, refer to the PDF manual on the GDI Printer / Scanner Driver CD supplied with the machine.
Getting
started
2-7
1
2
3
started
2.User
Settings
Setting
4
Getting
Function menu Function menu Function menu
Description
level one
level two
level three
5
6
7
8
9
10
11
12
13
14
A
Function menu Function menu Function menu
Description
level one
level two
level three
4. Set Dept.
Dept. Code Setting
3.Other
3. Erase
Setting
Off
On
9-9
5. Reset
Dept.Count
Clears the department code counter.
—
9-12
1. Set
F-Code Box
Sets up an F-code box.
—
6-3
2. Erase
F-Code Box
Erases an empty F-code box.
—
6-7
1. Set
Batch Box
Sets up a batch box.
—
4-13
2. Erase
Batch Box
Erases an empty batch box.
—
4-15
1. Set Fax
Forward
Turns fax forwarding on/off.
Off
On
5-12
2. Enter Fax
Forward
Sets the forwarding rules.
—
5-12
3. Erase Fax
Forward
Erases the forwarding rules.
—
5-13
7.Scan Box
1. Set
Scan Box
Sets up a scan box.
—
*
1.Store
Document
1. Polling
Document
Stores a document to be retrieved by
other fax machine.
—
4-17
2. F-Code
Document
Stores a document to be retrieved by
other F-code compatible fax machine.
—
6-8
1. Polling
Document
Erases a document stored for polling
transmission.
—
4-17
2. F-Code
Document
Erases a document stored in the F-code
box.
—
6-9
3. Batch
Document
Erases a document stored for a batch box —
transmission.
4-15
4. Scan Box
Document
Erase a document stored in a scan box.
—
*
1. Polling
Document
Prints a document stored for polling
transmission.
—
4-17
2. F-Code
Document
Prints a document stored in an F-code
box.
—
6-9
3. Batch
Document
Prints a document stored in a batch box.
—
4-14
4. Security Rx
Doc.
Prints a fax received during security
reception.
—
9-4
5. Com.
Stored Doc.
Prints a document stored for delayed
transmission.
—
4-9
01.Function
List
Prints the list of functions.
—
11-2
02.Machine
Settings
Prints the machine setting.
—
11-2
03.Fax
Settings
Prints a list of fax settings.
—
11-2
04.Copy
Settings
Prints a list of copy settings.
—
11-2
5.Batch Tx
6.Fax
Forward
2.Erase
Document
3.Print
Document
5.Print
Page
Turns department code on/off.
4.F-Code Box
4.Doc.
Management
Setting
1.List Print
* For details of scanner settings, refer to the PDF manual on the GDI Printer / Scanner Driver CD supplied with the machine.
2-8
Getting
started
Page
5.Print
1.List Print
9. User Install —
05.Journal
Prints the activity journal manually.
You can print the Tx report, Rx report,
and Tx/Rx reports individually.
—
11-2
06.Commands
List
Prints the list of delayed commands.
—
11-2
07.One-Touch
List
Prints the list of one-touch dial keys.
—
11-2
08.Speed-Dial
List
Prints the list of speed-dial numbers.
—
11-2
09.Group List
Prints the list of group numbers.
—
11-2
10.Block Junk
Dial List
Prints the list of blocked phone numbers. —
11-2
11.Cover Page
Prints the cover page.
—
11-2
12.Depart ment List
Prints a total communication time and
printed pages for each department code.
—
11-2
13.F-Code Box
List
Prints the list of F-code boxes.
—
11-3
14.F-Code Doc.
List
Prints the list of documents stored in the —
F-code boxes.
11-3
15.Batch Box
List
Prints the list of batch boxes.
—
11-3
16.Batch Doc.
List
Prints the list of documents stored in the —
batch boxes.
11-3
17.Fax Forward
List
Prints the list of forwarding rules.
—
11-3
18.Macros List
Prints the list of macro keys.
—
11-3
19.Scanner
Settings
Prints the list of scanner settings.
—
11-3
20.Store Doc.
List
Prints the list of documents stored in
memory.
—
11-3
22.Network
Settings
Prints the list of network settings.
—
11-3
—
You can set up the following settings
continuously.
•Language
1-13
•Current date and time
•Daylight Saving
•Fax reception mode
•Dial Tone Detect
•Phone Type
•Your fax number
•Your TTI 1 (your name)
•Your TTI 2 (your name)
•Your TTI 3 (your name)
•Usual TTI
•Energy Save Timing (idle time for entering to the energy save mode)
English, French, German, Spanish
—
Off, On
Tel Ready, Fax Ready,
Fax/Tel Ready, Tel/Fax
Ready, Ans/Fax Ready
Off, On
Tone, Pulse
—
—
—
—
TTI 1, TTI 2, TTI 3
005 min. (001-240 min.)
Getting
started
1
2
3
started
Setting
4
Getting
Function menu Function menu Function menu
Description
level one
level two
level three
5
6
7
8
9
10
11
12
13
14
A
2-9
Document and paper handling
Document handling
Be sure to read the following guidelines before you begin the sending, copying or scanning.
Acceptable documents
ADF
Single-sheet
Multiple-sheet
Size
(W × L)
Max. 8.5 × 35.43 in.*
(216 × 900 mm)*
Min. 4.72 × 3.94 in.
(120 × 100 mm)
Max. 8.5 × 14 in.
(216 × 356 mm)
Min. 8.5 × 5.49 in.
(216 × 139.5 mm)
Quantity
1 sheet
Max. 80 sheets of Letter-,
Legal-, or Half-letter
- size sheets
(75 g/m2 or 20lb. paper)
Weight
35.0 to 128.0 g/m2
52.0 to 105.0 g/m2
Thickness
0.05 to 0.15 mm
0.07 to 0.12 mm
Document
type
Plain paper
Plain paper
* In the real-time transmission with super-fine resolution, 8.5 × 14 in. (216 × 356 mm).
Things not to put in your machine
To prevent jams and damage in the automatic document feeder, do not insert the following:
•Folded, curled, torn, wrinkled or very thin pages
•Documents with staples, glue, tape, paper clips or still-wet correction fluid
•“Sticky notes” (or documents with “sticky notes” attached)
•Cardboard, newspaper or fabric
•Pages with duplicating carbon on either side
•Credit cards or any small, thick items
•OHP transparency film
2-10 Getting
started
Scanning area
The scanned area is shown below.
Fax : 0.1 in. (2.5 mm)
Copy : 0 in. (0 mm)
1
Letter
Legal
2
3
started
Scanned area
Fax : 0.08 in. (2.0 mm)
Copy : 0 in. (0 mm)
4
Getting
Fax : 8.2 in. (208 mm)
Copy : 8.5 in. (216 mm)
5
Loading documents in the ADF
6
7
8
9
1 Insert the documents face up, top edge first.
10
2 Adjust the document guides to the document
size.
11
12
13
14
A
Getting
started
2-11
Paper handling
Acceptable paper sizes
Paper cassette
Paper type
Paper size
Quantity
Plain paper
Letter, Legal, Half-letter
500 sheets
Paper type
Paper size
Quantity
Plain paper
Letter, Legal, Half-letter
A4, A5, A5 , A6, F4,
(weight: 20–24 lbs.)
(weight: 20 lbs.)
Bypass tray
(weight: 20–24 lbs.)
, Executive
50 sheets
(weight: 20 lbs.)
Custom sizes
• Width: 3.8 to 8.5 in. (97 to 216 mm)
•L
ength: 5.5 to 14 in. (140 to 356 mm)
1 sheet
Envelopes
DL: 4.33 × 8.66 in. (110 × 220 mm)
Com#10: 4.125 × 9.5 in. (105 × 241 mm)
Monarch: 3.875 × 7.5 in. (98.4 × 190.5 mm)
1 envelope
Postcard
3.94 × 5.83 in. (100 × 148 mm)
20 sheets
Transparency
Letter
20 sheets
•Custom-sized paper can be used for PC printing only.
•A5-sized paper cannot use for PC printing, but A5 is available.
•Do not use envelopes with double flaps or pressure seals since these do not feed properly.
•If using a transparency (OHP) film, be sure that the film does not have a paper backing and/or a leading strip. If it does, remove the paper backing and/or strip before
loading. Only the film should go in, not film with any backing or strip.
Paper to avoid:
To prevent jams and damage to your machine, do not use the following:
•Creased paper
•Very thick paper
•Wrinkled paper
•Paper previously printed on by a printer
•Folded paper
•Paper with holes
•Curled paper
•Envelopes with pressure seals
•Torn paper
•Extremely shiny or highly textured paper
•Carbon paper
•Art paper, coated paper, coated paper for inkjet printers
•Moist paper
•Paper printed on a thermal printer or an inkjet printer
•Very thin paper
2-12 Getting
started
Printable area
The printable area is shown below.
0.12 in (3 mm)
1
3
started
Printable area
0.12 in (3 mm) 0.12 in (3 mm)
4
Loading paper into the paper cassettes
NOTE: After you load paper into the paper cassettes, you need to set the paper size you
loaded. See “Setting of the paper size” on page 2-16.
1 Pull the handle to open the paper cassette.
Getting
0.12 in (3 mm)
2
5
6
7
8
9
10
11
2 Press down the paper lifting plate until it locks in position.
12
13
14
A
3 Adjust the rear paper guide to the desired paper length.
Getting
started
2-13
4 Load the paper into the cassette.
•Before you insert paper in the cassette, stack it so the leading edge and sides of
the paper are even.
•Do not stack the paper over the limit mark inside of the cassette.
NOTE: To prevent paper jams, do not refill this paper cassette without first removing any
remaining paper. In other words, do not just add sheets to an already-loaded stack.
5 Pinch the side paper guide and adjust to the width of the stack.
6 Close the paper cassette.
7 After loading paper in the paper cassette, you need to set the paper size (see “Setting
of the paper size” on page 2-16).
8 Attach the paper size sticker supplied with your machine to the front of the cassette.
2-14 Getting
started
Loading paper into the bypass tray
When you need to use a paper size that is not currently loaded in the paper cassette, or
when you want to print on a envelope, transparency film or custom sized paper, use the
bypass tray.
NOTE: Only use print media specified under “Acceptable paper size” on page 2-12 to avoid
paper jams and print quality problems.
1 Open the bypass tray on the right side of your machine. Unfold the paper support
extension.
1
2
started
3
2 To set the paper, 1) raise the flapper release lever 2) load paper until it comes to a stop.
Getting
4
5
6
7
8
9
10
11
3 1) Adjust the paper guides to fit the paper, 2) then lower the flapper release lever.
12
13
14
A
Getting
started
2-15
4 Press <Advanced functions> repeatedly until “Bypass” is displayed on the LCD, and
then press <Enter>.
Bypass Tray
:Ltr
//Enter
5 Press <q> or <p> to select the paper size you want to use.
Bypass Tray
:Ltr
//Enter
6 Press <Enter>.
NOTE: You can set the default paper size for the bypass tray (see step 6 of “Setting of the
paper size” below).
Setting of the paper size
Default setting: 1st cassette: Letter, 2nd cassette (option): Letter, Bypass Tray: Letter
After loading paper into the paper cassette, you need to set the correct paper size by
using the following procedure.
1 Press <Menu>, <2>, <1>, <0>, <1>, <Enter>.
1st Cassette :Ltr
/ /Enter

2 Press <q> or <p> to select the paper size you will use in the first cassette.
3 Press <Enter>.
If you have the optional second cassette, proceed to step 4.
Otherwise, skip to step 6.
4 Press <q> or <p> to select the paper size you will use in the second cassette.
2nd Cassette :Ltr
/ /Enter

5 Press <Enter>.
6 Also, you can set the default paper size for the bypass tray.
Press <q> or <p> to
select the paper size for the bypass tray. After, you load the paper into the bypass
tray, you need to set the correct paper size by pressing <Bypass>.
Bypass Tray
:Ltr
//Enter
7 Press <Enter>.
8 Press <Reset> to exit and return to the standby mode.
2-16 Getting
started
Chapter
3
Autodialler
Autodialer basics............................................................................................ 3-2
Autodialers............................................................................................. 3-2
Call groups.............................................................................................. 3-2
Destination names and phone directory dialing................................... 3-2
Special dialing characters...................................................................... 3-3
One-touch keys............................................................................................... 3-4
Adding or editing a one-touch number.................................................. 3-4
Quick one-touch registration................................................................. 3-5
Erasing a one-touch number................................................................. 3-5
How to dial using a one-touch key........................................................ 3-6
Speed-dial numbers....................................................................................... 3-7
Adding or editing a speed-dial number................................................. 3-7
Erasing a speed-dial number................................................................. 3-7
How to dial using a speed-dial number................................................. 3-8
Call group dialing.......................................................................................... 3-9
Entering or changing a call group......................................................... 3-9
Erasing a call group............................................................................. 3-10
How to dial using a call group............................................................. 3-10
Phone directory dialing................................................................................ 3-11
How to dial using the phone directory................................................ 3-11
If the call fails....................................................................................... 3-12
Autodialer basics
Your machine’s autodialer stores your most frequently called phone and fax numbers for
instant recall.
Autodialers
There are two kinds of autodialer numbers. The difference between the two is how you
dial them.
Type
How to dial
Numbers stored
One-touch key
Press one of the keys marked 1 to 40 on
the left side of the control panel.
40
Press <Speed Dial /Group> followed by
Speed-dial number a three-digit identifier between 001 and
160.
160
Call groups
Call groups are sets of fax numbers that make it easy to send the same fax message to
several locations.
Your machine can store up to 200 numbers in each group, with up to 32 groups total.
Also see “Call group dialing” on page 3-9.
Destination names and phone directory dialing
When you store numbers in your autodialer, you can give these numbers descriptive
names, such as “Chicago office” or “Billing department”.
The phone directory sorts these names alphabetically. Using phone directory dialing, you
can look up these numbers by their descriptive names, just as if you were using a phone
book.
Also see “Phone directory dialing” on page 3-11.
3-2
Autodialler
Special dialing characters
Your machine allows you to enter special dialing characters when registering the autodialer. The chart below briefly describes each of these characters. It also tells you how to
store those characters in your autodialer.
Description
Keystroke
/P
Each pause lasts two seconds.
If you must wait for another dial tone or signal at
any point in the dialing sequence, enter a pause.
(You can change the pause length, see page 10-6.)
Press <Pause /Dial Optitons>
soft key once.
1
–
Makes long numbers easier to be read.
Press the <Pause /Dial Optitons> soft key twice.
/T
Switches from pulse-dialing to tone-dialing.
No need to use this character when using a tone
line.
Press the <Pause /Dial
Options> soft key until a “/T”
appears.
3
/N
Enters a “Dial prefix code” to access the alternative
telephone network.
“/N” must be entered before the first of number.
Press the <Pause /Dial
Options> soft key until “/N”
appears.
2
4
Autodialler
Character
5
6
7
8
9
10
11
12
13
14
A
Autodialler
3-3
One-touch keys
Adding or editing a one-touch number
Your machine can store up to 40 one-touch numbers using the keys marked 1 to 40.
1 Press <Menu>, <1>, <1>, <1>, then <Enter>. The empty one-touch number will be
shown.
Select One-Touch
01:No Number Stored
2 Press <q> or <p> to select a one-touch number.
You can also select a one-touch key by pressing that key.
3 Press <Enter>.
01:Fax Number
_
4 Use the numeric keys to enter the number exactly as you would enter it if performing
a manual dial. The number can hold up to 40 digits.
To change a dial number, press <t> or <u> to move the cursor and press <Cancel> to
erase the number. Then enter the correct digit.
5 Press <Enter>.
01:Name
_
;Upper
6 Use the numeric keys to name the one-touch key.
The name can hold up to 24 characters.
(Regarding how to enter the characters, see “Entering characters” on page 2-2.)
To change the name, press <t> or <u> to move the cursor, and press <Cancel> to
erase the name. Then re-enter the correct name.
7 Press <Enter> to save the setting.
The next empty one-touch number will be shown.
8 To enter another one-touch number, repeat this procedure from step 2.
To exit the operation and return to standby mode, press <Reset>.
9 Use the one-touch key labels supplied with your machine to label the one-touch keys
for easy reference.
NOTE: To print a list of one-touch numbers, press <Menu>, <5>, <1>, <0>, <7>, <Enter>.
3-4
Autodialler
Quick one-touch registration
1 Make sure that the machine is in the fax standby mode.
Fax Ready
Apr 15 2008
1:30pm
1
2 Press an empty one-touch key you want to register. The machine will show:
01:Enter One-Touch
Yes  Enter
01:Enter One-Touch
No  Cancel
2
To cancel this operation, press <Cancel>.
3
3 To store the one-touch number, press <Enter>.
01:Fax Number
_
Autodialler
4
4 Use the numeric keys to enter the number as if performing a manual dial.
5
The number can hold up to 40 digits.
To change a number, press <t> or <u> to move the cursor and press <Cancel> to
erase the number. Then enter the correct number.
5 Press <Enter>.
01:Name
_
6
7
;Upper
8
6 Use the numeric keys to name
the one-touch key.
The name can hold up to 24 characters.
(Regarding how to enter the character, see “Entering characters” on page 2-2.)
To change a name, press <t> or <u> to move the cursor and press <Cancel> to erase
the name. Then enter the name correctly.
7 Press <Enter> to save the setting.
The machine will return to the standby mode.
8 Use the one-touch key labels supplied with your machine to label the one-touch keys
for easy reference.
9
10
11
12
Erasing a one-touch number
13
1 Press <Menu>, <1>, <1>, <2>, then <Enter>.
14
2 Press <q> or <p> to select a one-touch number.
You can also select a one-touch key by pressing that key.
A
3 Press <Enter> twice.
If you want to exit without erasing, press <Cancel>.
4 To erase another one-touch number, repeat this procedure from step 2.
Otherwise, press <Reset> to return to the standby mode.
Autodialler
3-5
How to dial using a one-touch key
One-touch keys
One-touch fax dialing
1 Switch to the Fax mode by pressing <copy4fax4scan>.
2 Place the document on the ADF.
3 Adjust the document resolution and contrast.
4 Open the one-touch key panel and press the desired one-touch key.
One-touch phone dialing
NOTE: To connect an external phone to your machine to make a phone call (see page 1-7).
1 Lift the telephone handset.
2 Press the desired one-touch key .
3-6
Autodialler
Speed-dial numbers
Adding or editing a speed-dial number
1 Press <Menu>, <1>, <2>, <1>, then <Enter>. The empty speed-dial number will be
shown.
Enter Speed-Dial No.
001:No Number Stored
2 Press <q> or <p> to select a speed-dial number.
You can also select a speed-dial number by directly entering that three-digit identifier
code (001-160).
3 Press <Enter>.
4 Use the numeric keys to enter the number as if performing a manual dial. The number can hold up to 40 digits including special dialing characters:
To change the number, press <t> or <u> to move the cursor and press <Cancel> to
erase the number. Then enter the correct number.
001:Name
_
2
3
4
5
001:Fax Number
_
5 Press <Enter>.
1
Autodialler
Your machine can store up to 160 speed-dial numbers, each designated by a three-digit
identifier codes (001 through 160).
6
7
8
;Upper
9
6 Use the numeric keys to enter the speed dial name.
The name can hold up to 24 characters.
Regarding how to enter characters, see “Entering characters” on page 2-2.
10
To change the name, press <t> or <u> to move the cursor and press <Cancel> to
erase the name. Then enter the name correctly.
11
7 Press <Enter> to save the setting.
12
The next empty speed-dial number will be shown.
8 To enter another speed-dial number, repeat this procedure from step 2.
To exit the operation and return to the standby mode, press <Reset>.
NOTE: To print a list of speed-dial numbers, press <Menu>, <5>, <1>, <0>, <8>, then <Enter>.
Erasing a speed-dial number
13
14
A
1 Press <Menu>, <1>, <2>, <2>, then <Enter>.
2 Press <q> or <p> to select the speed-dial number.
You can also select the speed-dial number by directly entering that three-digit identifier code.
3 Press <Enter> twice.
If you want to exit without erasing, press <Cancel>.
4 To erase another speed-dial number, repeat this procedure from step 2.
Otherwise, press <Reset> to return to the standby mode.
Autodialler
3-7
How to dial using a speed-dial number
Press this key once.
Enter three-digit code.
Press <Start>.
Fax dialing via speed-dial
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Place the document on the ADF.
3 Adjust the document resolution and contrast.
4 Press <Speed Dial /Group> once.
Enter Speed Dial No.
S_
5 Use the numeric keys to enter the three-digit identifier for the speed-dial number. The
machine will show the name (or fax number) you have stored:
Sales division
S001_
6 Press <Start>.
Phoning via speed-dial
NOTE: To connect an external phone to your machine to make a phone call (see page 1-7).
1 Lift the telephone handset.
2 Press <Speed Dial /Group> once.
**
S_
Tel Mode
**
3 Use the numeric keys to enter the three-digit identifier for the speed-dial number. As
the machine dials, it will show the number on the LCD.
3-8
Autodialler
Call group dialing
If you frequently send the same fax message to several destinations, use call group
dialing. Call groups can store many one-touch keys and speed-dial numbers, so you can
broadcast the fax message by simply performing the group dialing operation.
1
Your machine can store up to 32 call groups.
1 Press <Menu>, <1>, <3>, <1>, then <Enter>. The empty call group number will be
shown:
Enter Group No.
01:No Number Stored
2 Press <q> or <p> to select a call group number.
You can also select a call group by directly entering that two-digit identifier code (01-32).
3 Press <Enter>.
01:Enter One-T/Speed
_
4 Enter the one-touch and speed-dial numbers you want to store into the call group by
pressing the one-touch key or <Speed Dial /Group> followed by three-digit code. A
comma will automatically be inserted between each number.
01:Sales division
[01],[03],S001_
If you want to enter all the one-touch and speed-dial numbers currently stored in your
machine, press < > without any characters.
01:Enter One-T/Speed
*_
5 Press <Enter>.
01:Name
_
2
3
4
Autodialler
Entering or changing a call group
5
6
7
8
9
10
11
;Upper
12
6 Use the numeric keys to
name the group number.
The name can hold up to 24 characters.
Regarding how to enter characters, refer “Entering characters” on page 2-2.
13
14
To change the name, press <t> or <u> to move the cursor, and press <Cancel> to
erase the name. Then enter the correct name.
A
7 Press <Enter> to save the setting.
The next empty call group will be shown.
8 To enter another call group, repeat this procedure from step 2.
To exit and return to the standby mode, press <Reset>.
NOTE: To print a call group list, press <Menu>, <5>, <1>, <0>, <9>, <Enter>. Then select group
number and press <Enter>.
Autodialler
3-9
Erasing a call group
1 Press <Menu>, <1>, <3>, <2>, then <Enter>.
2 Press <q> or <p> to select the call group you want to erase.
You can also select the call group by directly entering the two-digit identifier code
(01-32).
3 Press <Enter> twice.
If you want to exit without erasing, press <Cancel>.
4 To erase another call group, repeat the procedure from step 2.
Otherwise, press <Reset> to exit and return to the standby mode.
How to dial using a call group
Press this key twice.
Enter group number.
To perform call group fax dialing
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Place the document on the ADF.
3 Adjust the document resolution and contrast.
4 Press <Speed Dial /Group> twice.
Enter Group No.
G_
5 Use the numeric keys to enter the two-digit call group number.
6 Press <Start>.
3-10 Autodialler
Press <Start>.
Phone directory dialing
Phone directory dialing is similar to an electronic phone book. The phone directory sorts
and displays numbers alphabetically according to their names, so you can access them
with ease.
1
How to dial using the phone directory
2
3
Autodialler
4
5
Press <�> then search the name by pressing <�>, <�>, <�>, <�>.
1 For a fax call:
Place the document in the ADF and adjust the document mode and contrast.
For a regular phone call:
Lift the telephone handset.
NOTE: To connect an external phone to your machine to make a phone call (see page 1-7).
2 Press <q> (Tel Index).
6
7
8
9
10
The machine shows the first listing in your phone directory:
Telephone Index [A]
Asian partner :[01]
11
The phone directory sorts entries in the following order:
(1) alphabetically, (2) numerically and (3) by symbol.
3 Scroll through the listings to find the desired contact.
Using the cursor keys:
•<t> or <u> to select the character set — alphabet, number or symbol — for the
first character of the name you have stored in the autodialer.
•<q> or <p> to check different listings within that character set.
Use the cursor keys to perform a quick search.
4 When the name you want to dial is displayed, press <Start>.
•If you have set the document in the ADF, your machine will start the fax transmission.
•If you're making a regular phone call, the machine will dial the remote party.
Autodialler 3-11
12
13
14
A
If the call fails
If the call fails, what happens next depends upon the kind of call it was.
If it was a fax call…
…Your machine will automatically redial the number. It keeps trying until one of the
following occurs:
•It successfully reaches the other number.
•It has attempted the maximum number of redials and has still not connected.
If it was a regular phone call…
…You will have to redial manually:
1 Lift the handset.
2 Press <p> (Redial).
View Redial History
01:1234567890
3 Your machine can remember the last 10 dialed numbers.
Use <q> or <p> to select the dial number you want to redial.
4 Press <Start>.
3-12 Autodialler
Chapter
4
Sending faxes
Before sending................................................................................................ 4-2
Document handling................................................................................ 4-2
Scanning resolution................................................................................ 4-2
Scanning contrast................................................................................... 4-2
Mixing the document resolution and contrast in multiple pages........ 4-2
Sending method...................................................................................... 4-3
Memory overflow message..................................................................... 4-3
Sending a fax.................................................................................................. 4-4
Memory transmission............................................................................ 4-4
Redialing........................................................................................................ 4-6
Automatic fax redialing......................................................................... 4-6
Manual redial......................................................................................... 4-6
Reviewing or canceling commands............................................................... 4-7
To review or cancel command................................................................ 4-7
Reviewing or canceling parts of a broadcast......................................... 4-8
Printing a delayed command list........................................................... 4-8
Printing a stored document................................................................... 4-8
View or print the results of fax transactions........................................ 4-9
Advanced fax functions................................................................................ 4-10
Broadcasting......................................................................................... 4-11
Delayed transmission........................................................................... 4-12
Batch transmission.............................................................................. 4-13
Selecting the TTI.................................................................................. 4-16
Polling transmission............................................................................. 4-17
Fax & Copy........................................................................................... 4-18
Cover page............................................................................................ 4-19
Using alternative telephone network service providers (Dial prefix)..... 4-20
Sending documents to an e-mail gateway (fax server) . .................... 4-21
Before sending
Document handling
Before you begin please review the acceptable document sizes and proper loading methods on pages 2-10 to 2-11.
Scanning resolution
•Normal is suitable for most text documents and simple drawings.
•Fine is ideal for maps, moderately complicated drawings, floorplans or handwritten
documents.
•Superfine (“S-Fine” on the LCD) reproduces the detail of extremely complicated drawings or line art.
•Grayscale (“Gray” on the LCD) captures shades in photos and drawings.
To change the scanning resolution:
1 Press <Doc. Resolution>.
Set Resolution
Normal

u
2 Press <t>, <u> or <Doc. Resolution> repeatedly to select the resolution.
Scanning contrast
Setting the scanning contrast allows you to compensate for any excessive lightness or darkness, as the case may be, of the document pages you are sending.
To change the scanning contrast:
1 Press <Contrast>.
Set Contrast
Light v |||| u Dark
2 Press <t> to lighten, press <u> to darken, or press <Contrast> repeatedly to select
the contrast.
To avoid confusing the Light and Dark settings, just remember — “Light lightens” and
“Dark darkens”.
Mixing the document resolution and contrast in multiple pages
You can change the document resolution and contrast for each page of your documents.
1 Select the document resolution and contrast for the first page.
2 Press <Start>.
3 Prior to scanning the next page, select the document resolution and contrast for the
next page.
4-2
Sending
faxes
Sending method
The following three sending methods are available on your machine.
Memory transmission:
For a quick memory transmission, your machine doesn’t wait to scan all pages into
memory before dialing. After it scans the first page of your document, your machine will
dial the other fax machine. When it makes contact, your machine transmits the stored
document from memory while at the same time scanning the remaining pages of your
document into memory.
The quick memory transmission is defaulted to “On”. However, you can turn it “Off” for
the default (see “Fax settings” on page 10-5).
Real-time transmission:
In the following cases, the machine doesn’t use memory for fax sending
•When memory transmission is turned off.
•When you are sending a fax using on-hook dialing by pressing the soft key assigned to
“Monitor”*1 or using an external telephone handset.
•When the machine’s memory is full
In real-time transmission, the next page will not scan until the current page has been
transmitted.
Notes for real-time transmissions:
•Only one destination can be dialed
*1 “Monitor” has already been assigned to a soft key as default.
Memory overflow message
3
4
5
6
7
8
9
10
12
Memory Overflow
Start Or Cancel
This appears because (1) too many pages have been stored in the memory, or (2) the
pages that are stored have too much information on them for your machine to remember.
If this message appears, press <Start> to tell your machine to keep as many pages in
memory as possible, or press <Cancel> to erase all pages stored during the current
operation (but not previous operations).
Dividing a large document into smaller batches will help you avoid this error.
Use real-time transmissions to avoid these problems (see “Real-time transmission,”
pages 4-3 and 4-6).
NOTE: If the machine is idle for 3 minutes, the machine will automatically erase any document stored in memory during the last operation.
faxes
2
11
In normal memory transmission, if you have stored too much information in your
machine’s memory, a “Memory Overflow” message will appear on the LCD:
Sending
1
faxes
Quick memory transmission:
Sending
For a normal memory transmission, your machine: (1) scans the entire document into
memory, (2) dials the other fax machine, and (3) transmits the document.
4-3
13
14
A
Sending a fax
Memory transmission
Sending a fax
1 Switch to the fax mode by pressing <copy4fax4scan>.
Fax Ready
Apr 15 2008
1:30pm
2 Place your document on the ADF (see page 2-11 for details).
3 Adjust the scanning resolution and contrast (see page 4-2).
4 Dial the fax number.
•Use the numeric keys to dial the number.
–or–
•Press a one-touch key (see page 3-6).
–or–
•Press <Speed Dial /Group> and the three-digit code (see page 3-8).
–or–
•Use call group dialing (see page 3-10).
–or–
•Use the phone directory dialing (see page 3-11).
5 Press <Start>.
(If you pressed a one-touch key, no need to press <Start>.)
By pressing <Start>, you have given your machine a command.
This command number appears on the first line of the LCD for a few seconds. You will
need to know this command number if you want to cancel the transmission or print a
stored document (see “Reviewing or canceling commands” on page 4-7).
== Command:01 ==
Auto Mem100%
6 At the end of the operation, your machine beeps and displays:
**
Complete
**
Whenever you transmit a document, what actually appears on the top line of the LCD depends
on the information stored in the remote fax machine. The line may even be blank.
NOTE: If you want to cancel a transmission during document scanning, press <Stop>.
If you want to cancel a transmission that is in progress, use the Review Commands
feature.
See “Reviewing or canceling commands” on page 4-7.
NOTE: If the call fails, see “Redialing” on page 4-6.
4-4
Sending
faxes
Real-time transmission (non memory transmission)
Your machine will simply dial the other fax and when it makes contact, your machine
will feed the document through, scanning and transmitting real-time.
•With real-time transmission, you can watch each page as it is scanned and sent.
To perform a real-time transmission:
1
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Place the document on the ADF.
3 Obtain a dial tone, either by:
2
•Pressing the “Monitor” soft key.
–or–
•Lift the handset if you have connected an external telephone to your machine.
In either case, the machine shows:
4
**
– or –
•Press <Advanced Functions> repeatedly until “Memory Tx” appears and press
<Enter>. Then select “Off” and press <Enter> to turn off the memory transmission.
– or –
•If you assigned “Memory Tx” to a soft key (see page 8-2), turn off the memory
transmission by simply pressing that key.
NOTE: “Monitor” is assigned to a soft key as default.
6
7
8
9
4 Dial the fax number.
•Use the numeric keys to dial the number.
–or–
•Press a one-touch key (see page 3-6).
–or–
•Press <Speed Dial /Group> and three-digit code (see page 3-8).
–or–
•Use the phone directory dialing (see page 3-11).
10
11
12
13
NOTE: With real-time transmission, only one destination can be dialed.
5 When you hear fax tones from the remote unit, press <Start>.
If a person answers the phone, use the handset to tell that person that you are trying
to send a fax. When you hear fax tones, press <Start>.
If the call fails and you used “Monitor” to dial, press the <Monitor> soft key to hang up.
If you are using the handset, hang up after pressing <Start>.
NOTE: To cancel the transmission, use review commands features (page 4-7).
Sending
5
faxes
Tel Mode
Sending
_
**
3
faxes
4-5
14
A
Redialing
Automatic fax redialing
When using memory transmission and the line is busy, your machine will automatically
redial the number up to two times in one minute intervals.
If the last redial attempt fails, your machine prints (and/or displays) an error messages.
While in the Auto Redial mode, “AutoRedial” appears on the first line of the LCD.
** Auto Redial **
Apr 15 2008 1:30pm
You can change the redial time and interval settings (see “Fax settings” on page 10-5).
If you want to end the redial procedure, delete the redial command of it from the command list (see “Reviewing or canceling a command” on the next page).
Manual redial
Press <p> (Redial) to redial the number entered using the numeric keys.
1 Press <p> (Redial).
View Redial History
01:1234567890
2 Your machine will remember the last 10 dialed numbers.
Press <q> or <p> to select the dial number you want to redial.
3 Press <Start>.
4-6
Sending
faxes
Reviewing or canceling commands
Your machine can store many “Jobs” in its memory. It also keeps track of each command
by assigning it a command number, like “C01.”
Delayed commands, redial attempts and current fax transmissions are all stored in your
machine’s memory and given a command number.
Your machine can store up to 99 delayed commands. It identifies each by a two-digit
command number from 01 to 99.
The Review Commands function gives you the power to check on each job (or command)
in your machine’s memory. It also allows you to cancel a fax transmission command.
To review or cancel command
2
3
4

If your machine is attempting to perform a command, the machine display the command.
If you want to cancel the command, go to step 3.
5
faxes
Delayed Commands
/ /Enter
6
Sending
1 Press <Job Confirm./Fax Cancel>.
7
C01:5552009
/ /Cancel

2 Press <Enter>.
The machine shows the first command, indicated by its command number and the
phone number it will dial.
Here, you see Command No. : 01, and the number it’s set to dial. If the command is to
send a broadcast (see page 4-11), “Broadcast” appears instead of the phone number.
If the command is to send a batch transmission (see page 4-13), the machine shows
the batch box number (such as “B01”) rather than the command number.
If the command is for Call group dialing (see page 3-9), the group number (such as
“G01”) appears instead of the phone number.
If the command is for polling (see page 5-11), the machine shows polling number (such
as “P01”) rather than the command number.
If there are no stored commands in your machine, the machine shows “No Command
Stored”. Press <Reset> to return to standby mode.
3 Press <q> or <p> to scroll through currently stored commands.
9
10
11
12
13
A
The following two displays will appear alternately:
C01:5552009
No  Back
5 To proceed with canceling the command, press <Cancel>.
To keep this command and continue reviewing stored commands, press <Back>.
In either case, the LCD will go back to step 2.
6 To stop reviewing or canceling commands, press <Reset>.
Sending
8
14
4 If you want to cancel the command shown, press <Cancel>.
C01:5552009
Yes  Cancel
1
faxes
4-7
Reviewing or canceling parts of a broadcast
You also can review or cancel certain numbers within a broadcast:
1 Press <Job Confirm./Fax Cancel>, then <Enter>.
2 Press <q> or <p> to scroll through currently stored broadcast commands.
C01:Broadcast
/ //Cancel

3 When the command you want to cancel is shown, skip to step 6.
If you want to review individual numbers within this broadcast, go on to step 4 without pressing <Cancel>.
4 To review individual numbers within this broadcast, press <u> to see the first number. The machine shows:
9-5550388
/ //Cancel

5 Press <q> or <p> until you find the number you want to cancel.
6 Press <Cancel>, <Cancel>.
The next number will appear and if you want to cancel this number, press <Cancel>
twice.
If you want to cancel a different number, go back to step 5.
If you want to go back to reviewing or canceling another command, press <t>.
To stop reviewing or canceling commands, press <Reset>.
Printing a delayed command list
Your machine can print a command list which tells you:
•The command’s identification number
•The phone number, or remote location
•The start time (this appears in a DD,HH:MM format)
•By “Note” if the comand is a specified function
To print a delayed command list, press <Menu>, <5>, <1>, <0>, <6>, then <Enter>.
Printing a stored document
Your machine can print out each document stored for delayed transmission.
To print a stored document, you will need to know the document’s command number,
which you can obtain by either reviewing the commands or printing a delayed command
list (see above).
1 Press <Menu>, <4>, <3>, <5>, then <Enter>.
Select Comm. No.
C01:123-4567
2 Press <q> or <p> to select the command number.
3 Press <Enter>.
4-8
Sending
faxes
View or print the results of fax transactions
You can view the results of the last 70 transactions.
1 Press <Job Confirm./Fax Cancel> and <q> or <p> to select “Show History”.
Show History
/ /Enter

1
2 Press <Enter>. The machine will show the last fax transaction.
2
Assigned number, starting each day at “001”
“Tx” denotes transmission, “Rx” denotes reception.
Remote location called (the destination name).
3
4
5
faxes
Starting date and time (MM/DD HH:MM format)
Result of fax transaction
“OK”: Transaction was successful.
Error code: Transaction failed (see pages 12-17
to 12-18).
6
Sending
Tx001:ABC
O K 04/15 13:30 
7
NOTE: You can print the result of a fax transaction appearing on the LCD by pressing
<Enter>.
8
3 Press <q> or <p> to view other transaction results.
4 Press <Reset> to exit.
9
Printing the result of a fax transaction:
In step 2, you can print the result of the fax transaction that appears on the LCD by
pressing <Enter>. Furthermore, if you want to print a list of transaction results, press
<Menu>, <5>, <1>, <0>, <5>, then <Enter>. Your machine will print the “Activity Journal.” For details of the Activity journal, see page 11-4.
10
11
12
13
14
A
Sending
faxes
4-9
Advanced fax functions
The <Advanced Functions> key is for easy access to the following fax functions listed in
the table.
NOTE: • To shorten a frequent-use operation, assigning the function to a soft key is recommended. For how to do this, see page 8-2.
• If one of the functions is assigned to any of the three soft keys, that function will
not be available through the <Advance Functions> key.
To select the fax function using the <Advanced Functions> key:
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Press <Advanced Functions>.
3 Press <q> or <p>, or <Advanced Functions> repeatedly to select the function. Then
press <Enter>.
The table below lists the order of display. Refer to the pages indicated for detailed
information.
Advanced function
Descriptions
Reference
page
Broadcast
Used to send a fax to multiple parties.
4-11
Address Entry
Used to enter a recipient’s address.
*
Report
Prints the transmit confirmation report for the next transmission.
11-5
Monitor
Obtains a dial tone for on-hook dialing.
—
Pause/Dial Opt.
Used to enter a dialing character.
3-3
Delayed
Used to make a delayed transmission.
4-12
Batch Tx
Stores a document for batch transmission.
4-13
Select TTI
Used to select the TTI or to disable the TTI on your transmission.
4-16
Cover Page
Used for the cover page setting.
4-19
Fax Forward
Enables or disables fax forwarding.
5-12
Fax & Copy
Enables or disables Fax&Copy.
4-18
Security
Enables or disables security reception.
9-3
Separator Page
Enables or disables separator page.
5-14
Memory Tx
Enables or disables memory Tx.
4-3
Auto Rx
Toggles between the manual and auto reception mode.
5-2
F-Code Tx
Used to make an F-code transmission.
6-11
F-Code Polling
Used for F-code polling.
6-12
Polling
Used for polling reception.
5-11
Dial Prefix
Used to enter the “/N” symbol.
4-20
Bypass
Used to set the paper size on the bypass tray.
2-15
Page Counter
Displays the total printed and scanned page count.
8-8
Energy Save
Switches to the energy save mode immediately.
1-16
Online
Cancels PC printing.
*
Mode Switch
Switches the machine’s mode.
2-2
E-mail Gateway
Enables or disables the e-mail gateway.
4-21
* For details of printer settings, refer to the PDF manual on the GDI Printer/Scanner Driver CD supplied
with the machine.
4-10 Sending
faxes
Broadcasting
The fastest way to fax one document to many recipients is to broadcast it.
In an ordinary broadcast, you can send faxes as you normally would, except you just add
more fax numbers.
You can enter up to 230 numbers:
•One-touch dialing: Up to 40 locations
•Speed dial numbers: Up to 160 locations
•Manually-dialed numbers: Up to 30 locations
You can broadcast using any function that requires a fax number to be
entered.
To send a broadcast fax:
1 Switch to the fax mode by pressing <copy4fax4scan>.
2
3
4
2 Load the document and make any necessary adjustments.
faxes
5
3 Press <Advanced Functions> until “Broadcast” appears on the LCD and press
<Enter>.
6
Sending
Broadcast
1
//Enter
7
– or –
If you assigned “Broadcast” to a soft key (page 8-2), simply press that key.
4 Enter the first fax number, as usual.
Use either a one-touch key, a speed-dial number, a call group or a regular number
dialed from the numeric keys.
Press Start
1111
5 To add more fax numbers, repeat step 4.
If you manually enter the fax number, repeat
procedures from step 3 to insert a comma (pressing a one-touch key and <Speed Dial
/Group> inserts its own comma).
You can send up to 230 numbers for a broadcast.
Sales division
[01],1111,2222,S001
6 Press <Start>. Your machine scans the document into memory and then sends it to
each number you entered.
NOTE: •If you enter characters by mistake, press <Cancel> to erase them.
•If you frequently broadcast documents to the same destinations, use the call group
dialing for your convenience (page 3-9).
Making changes to a broadcast
If you need to make changes to a broadcast after set-up, see “Reviewing or canceling
parts of a broadcast” on page 4-8.
Sending
faxes
4-11
8
9
10
11
12
13
14
A
Delayed transmission
Setting up a delayed transmission
Your machine can store up to 99 delayed commands, each of which you can program up
to 31 days in advance.
Your machine only remembers the day of the month that it is supposed to send a delayed
transmission. It does not remember the month itself. So if you want to send a transmission at 2:15 p.m. on 27 April, do not program the transmission sooner than 2:16 p.m. on
26 April.
To set up a delayed transmission:
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Load the document and make any necessary adjustments.
3 Press <Advanced Functions> until “Delayed” appears on the LCD and press <Enter>.
Delayed
//Enter
– or –
If you assigned “Delayed” to a soft key (page 8-2), simply press that key.
4 The machine shows the current day of the month, followed by the current time (in 24hour format):
Delayed
Enter Time
27,14:15
5 Use the numeric keys to enter the day of the month and the time when in which you
want to send the delayed transmission.
6 When the date and time are entered, press <Enter> to save the delayed transmission.
Enter Fax Number
_
7 Enter the fax number.
You can either press a one-touch key, enter a speed-dial number or use the numeric
keys to manually enter the fax number.
8 Press <Start>.
Your machine will scan the document into memory, then it returns to the standby
mode, while showing this on the LCD:
** Reserved **
Apr 27 2008 2:15pm
This means your machine is “Reserved” for the delayed transmission you just programmed.
•If you specified the delayed real-time transmission (non-memory transmission), do not
remove the document in the ADF. If the document is removed from the ADF before a
delayed command completes, it cancels the delayed real-time transmission.
4-12 Sending
faxes
Batch transmission
Batch transmission allows you to store multiple documents in an electronic “basket”
throughout the day and then fax that entire basket to one location.
To do this, just tell the machine when and where the transmission should go. When that
date and time arrives, your machine will transmit each document in the batch box to the
remote fax machine. You can store up to 40 documents (each document can include one
or more pages) into your machine’s five electronic batch boxes.
Adding or editing a batch box
Before sending a batch transmission, you have to add batch boxes in your machine. The
steps below also let you modify the existing batch boxes.
1
2
1 Press <Menu>, <3>, <5>, <1>, then <Enter>.
3
2 Use the numeric keys to enter the batch box number (1–5).
5
4
faxes
Select Batch Box
1:No Number Stored
3 Press <Enter>.
6
4 Use the numeric keys to enter the fax number as if you were performing a transmis-
Sending
1:Fax Number
_
To change a number, press <t> or <u> to move the cursor, press <Cancel> to erase
the number. Then enter the correct number.
8
sion. The number can be up to 40 characters in length.
5 Press <Enter>.
1:Transmit Time
Enter Time 01,00:00
Option 1 — Once at a certain time on a certain day of the month
(For example: “Do this at 5:05 p.m. on the 30th.”) — Use the numeric keys to enter
the date and time (24-hour format) the machine should send the documents from the
batch box:
1:Transmit Time
Enter Time 30,17:05
Option 2 — At a certain time each day you press the key
(For example: “Do this at 5:05 p.m. today.”) — Use the numeric keys to enter <0>, <0>,
and then the time when the machine should send the documents from the batch box:
1:Transmit Time
Enter Time 00,17:05
6 Press <Enter>.
1:Box Name ;Upper
_
7 Enter the name by using the numeric keys.
A batch box’s name can hold up to 24 characters.
(Regarding how to enter the character, see “Entering characters” on page 2-2.)
To change a name, press <t> or <u> to move the cursor, press <Cancel> to erase the
name. Then enter the name correctly.
faxes
9
10
Instruct your machine to send from this batch box in one of the following ways:
Sending
7
4-13
11
12
13
14
A
8 Press <Enter> to save the batch box information.
9 To create or modify another batch box, repeat procedures from step 2.
To exit, press <Reset>.
NOTE: To print a list of batch boxes, press <Menu>, <5>, <1>, <1>, <5>, <Enter> (see page
11-3).
Storing a document for batch transmission
Your machine can store up to 40 documents (each document can include one page or
many pages) in each batch box until the date and time you designate the batch transmission to take place. Once the batch documents are transmitted, they are automatically
erased from the batch box.
To store a document in a batch box for batch transmission:
1 Load the document in the ADF, and make any necessary adjustments.
2 Press <Advanced Functions> until “Batch Tx” appears on the LCD then press
<Enter>.
Batch Tx
//Enter
– or –
If you assigned “Batch Tx” to a soft key (page 8-2), simply press that key.
3 The machine shows the following display.
Select Batch Box
1:111-1111
4 Use the <q> or <p> to select the batch box you want to use.
5 Press <Enter>.
Press Start
Box
:5 File
: 1
Your machine gives each document in a batch box a file number. You will need to
know this file number if you later wish to erase or print the stored document. Each
batch box can hold up to 40 files.
6 Press <Start>. The machine shows “Reserved” on the top line of the LCD. This means
the document is stored in memory.
NOTE: To print a list of the documents stored in batch boxes, press <Menu>, <5>, <1>, <1>,
<6>, then <Enter> (see page 11-3).
Printing a document stored in a batch box:
1 Press <Menu>, <4>, <3>, <3>, then <Enter>.
2 Use the numeric key to enter the box number, then press <Enter>.
3 Use the numeric key to enter the document’s file number, then press <Enter>. Your
machine prints the document, and returns to the standby mode.
4-14 Sending
faxes
Erasing a document stored in a batch box:
1 Press <Menu>, <4>, <2>, <3>, then <Enter>.
2 Use the numeric key to enter the box number, then press <Enter>.
3 Use the numeric key to enter the document’s file number.
4 Press <Enter> to delete the document.
1
If you want to quit the operation without erasing, press <Cancel>.
Erasing an empty batch box
Batch boxes must be empty to be erased. If a box has documents stored in it, you must
delete those before proceeding (see “Erasing a document stored in a batch box” above).
To erase an empty batch box:
2
1 Press <Menu>, <3>, <5>, <2>, then <Enter>.
3
2 Use the numeric key to enter the batch box number.
5
4
faxes
Select Batch Box
1:9-5551023
6
1:Erase Batch Box
Yes  Enter
Sending
3 Press <Enter>. The following two displays will appear:
1:Erase Batch Box
No  Cancel
7
4 Press <Enter> to erase the batch box.
8
To cancel, press <Cancel>.
5 To erase another batch box, repeat procedures from step 2.
To exit, press <Reset>.
NOTE: If you select a batch box which is not empty, the machine beeps and briefly shows:
Select Batch Box
Document Stored
Erase any documents stored in the batch box, then repeat this procedure from the
beginning to erase the box.
9
10
11
12
13
14
A
Sending
faxes
4-15
Selecting the TTI
Every fax page you send arrives at the receiving machine with a single line of text at the
top of the page. This text lists your name, your fax number, date & time of transmission
and page number as below.
You can select the name
either TTI 1, TTI 2 or TTI 3
Your name
Your fax number
Fax: +1-123-456-7890
Date and time
of transmission Page number
Apr 15 2008 1:30pm P. 001/001
TTI information
THE SLEREXE COMPANY LIMITED
SAPORS LANE - BOOLE - DORSET - BH25 8ER
TELEPHONE BOOLE (94513) 51617 - TELEX 123456
You can select the three types of TTI (your name) stored in the “Specifying initial settings” (pages 1-13 to 1-15) for each transmission. Also, you can tell the machine whether
or not to send the TTI information.
IMPORTANT: In some countries you are required by law to indicate your name and fax number on
every fax you send.
1 Press <Menu>, <2>, <2>, <0>, <8>.
– or –
Press <Advanced Functions> until “Select TTI” appears on the LCD.
Select TTI
//Enter
2 Press <Enter>.
TTI Default
//Enter
3 Press <q> or <p> to select one of following:
•“TTI Default” — The machine will send the “Usual TTI” you have set in “Usual
TTI selection” of “Specifying initial settings” on page 1-14.
•“TTI 1:(your entered name)” — The machine will send TTI 1.
•“TTI 2:(your entered name)” — The machine will send TTI 2.
•“TTI 3:(your entered name)” — The machine will send TTI 3.
•“TTI Off” — The TTI information will not be printed.
4 Press <Enter> to save the setting.
NOTE: If you assigned “Select TTI” to the soft key (page 8-2), you can select TTI by simply
pressing that key.
4-16 Sending
faxes
Polling transmission
Polling transmission allows someone to retrieve a document stored in your machine’s
memory. The stored document will be sent when the other party calls you.
Storing a document for polling transmission
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 If your machine is set for Tel Ready reception, change it to a reception mode other
than Tel Ready (refer to “Selecting the reception mode” on page 5-2).
3 Place the document on the ADF, and adjust the fax resolution and contrast.
4 Press <Menu>, <4>, <1>, <1>, then <Enter>.
Your machine will scan the document into memory and return to the standby mode.
2
3
4
5
faxes
NOTE: Once the remote fax machine polls the document you stored, your machine will
automatically erase the document from memory.
1
Printing a stored polling document
Sending
6
To print a polling document without erasing it, press <Menu>, <4>, <3>, <1>, then
<Enter>.
7
Erasing a stored polling document
8
To erase a polling document from your machine’s memory:
1 Press <Menu>, <4>, <2>, <1>, then <Enter>.
9
2 Press <Enter> to erase the document.
If you want to quit the operation without erasing, press <Cancel>.
10
11
12
13
14
A
Sending
faxes
4-17
Fax & Copy
With the Fax & Copy feature turned on, your machine asks if you want to make a copy of
a document each time it transmits.
Setting the Fax & Copy function
1 Press <Menu>, <2>, <1>, <0>, <6>, then <Enter>.
– or –
Press <Advanced Functions> until “Fax & Copy” appears on the LCD then press
<Enter>.
Fax & Copy
:Off
//Enter
2 Press <q> or <p> to select “On” or “Off”.
3 Press <Enter> to save the setting.
4 Press <Reset> to exit and return to the standby mode.
NOTE: •The Fax & Copy function cannot be used for real-time transmission
•With this feature, the quick memory transmission (page 4-3) will be canceled.
•This feature does not work for polling (page 4-17) or F-code bulletin box polling
(page 6-8).
NOTE: If you assign “Fax & Copy” to a soft key (page 8-2), you can turn the Fax & Copy on
or off by simply pressing that key.
Using the Fax & Copy feature
1 Place the document and select the scanning resolution and contrast.
2 Enter the fax number.
You may use a one-touch key, speed-dial number, call group or the numeric keys to
enter the fax number manually.
3 Press <Start>.
(If you are using one-touch key, no need to press <Start>.)
4 The LCD will change to the copy mode and asks how many copies you want to make.
Fax & Copy
Auto
Auto
01
100%
5 Use the numeric keys to enter the number of copies you want.
copies.
6 Press <Start> to begin the transmission and copying process.
4-18 Sending
faxes
Choose from 01 to 99
Cover page
Your machine can store a cover page and send it at the beginning of each outgoing fax.
Message
Fax
Fr om:
Apr 27 2008 10:12am
Name
Fax Number
[(Enter
[(Enter
[(Enter
1
(Your name)
(Your fax number)
your message)
your message)
your message)
2
]
]
]
3
4
Turning the cover page on
5
faxes
1 Press <Menu>, <3>, <2>, <1>, then <Enter>.
– or –
Press <Advanced Functions> until “Cover Page” appears on the LCD then press
<Enter>.
6
Sending
Cover Page
:Off
/ /Enter
7

2 Press <q> or <p> to select “On” or “Off”, then press <Enter>.
Now the cover page feature is working but your message line is blank. To enter a message, see “Entering the cover page message,” below.
The usual TTI and your fax number you have entered in the Initial settings (page 1-13
to 1-15) will be pre-populated in the cover page automatically.
NOTE: If you assigned “Cover Page” to a soft key (page 8-2), you can turn the cover page on
or off by simply pressing that key.
Entering the cover page message
9
10
11
12
The message can hold up to 120 characters divided into 3 lines.
Each line can hold up to 40 characters.
13
1 Press <Menu>, <3>, <2>, <2>, then <Enter>.
Line 1
_
8
;Upper
14
2 Use the numeric keys to enter a message for the 1st line.
A
(Regarding how to enter the character, see “Entering characters” on page 2-2.)
3 Press <Enter> to save it.
4 To enter a message into another line, the procedure is same as the step 2 and 3.
5 When you finish entering a message, press <Reset> to exit.
Printing the cover page
To confirm that the cover page is set correctly, print a sample cover page from your
machine. Press <Menu>, <5>, <1>, <1>, <1>, then <Enter>.
Sending
faxes
4-19
Using alternative telephone network service providers (dial prefix)
When you make a call, you may want to use alternative telephone network service provider to take advantage of low rates.
The following information describes how to program the access number.
1 Press <Menu>, <2>, <2>, <1>, <6>, then <Enter>.
Dial Prefix No
_
2 Enter the telephone network access number using the numeric keys.
Access numbers may contain up to 40 digits.
If you must wait for another dial tone at the dialing, enter a pause at the end of
the access number by pressing the <Pause /Dial Options> soft key. If <Pause/Dial
Options> are not assigned to any soft key, press <Advanced Functions> repeatedly
until “Pause /Dial Opt.” appears and then press <Enter> (refer to “Special dialing
characters,” page 3-3).
3 Press <Enter> to save it.
4 Press <Reset> to exit and return to the standby mode.
NOTE: “Pause /Dial Opt.” has been assigned to a soft key as default.
Sending faxes with the Dial prefix feature
To dial using the numeric keys
1 Place the document on the ADF.
2 Press <Advanced Functions> repeatedly until “Dial Prefix(/N)” appears then press
<Enter> to enter an “/N”.
– or –
If you assigned “Dial Prefix” to a soft key (page 8-2), simply press that key.
This symbol indicates access to the alternative telephone network.
Press Start
/N_
3 Enter the fax number using the numeric keys.
4 Press <Start>.
NOTE: •You must enter the full National Code telephone number when dialing telephone
numbers via any network.
•You can assign the “Dial prefix” to a soft key (page 8-2) to enter an “/N”, but it cannot be combined with any one-touch key or speed-dial number for dialing. In order
to send faxes using the one-touch key or speed-dial number, you must instruct
your machine to access the alternative telephone network when you store the fax
number into your autodialer.
•To enter an access number into your autodialer:
Before entering a fax number, press <Advanced Functions> repeatedly until “Dial
Prefix(/N)” appears then press <Enter> to enter an “/N”. And then, enter the fax
number.
4-20 Sending
faxes
Sending documents to an e-mail gateway (fax server)
When this feature is activated, you can send documents to an e-mail gateway (fax
server) by simply entering the fax number. The machine will automatically add a prefix
and suffix to the fax number you have entered and send it to the e-mail gateway.
NOTE: • To use this function, the optional NIC(Network Interface Card) is required.
• The following functions are not able to combine with sending faxes using the email gateway:
- F-code transmission or F-code polling
- Manual line selection (This function is only available when the optional second
phone line module is attached.)
- Polling
- Real-time transmission
faxes
E-mail Gateway :On
/ /Enter
If you want the machine to always send fax documents to an e-mail gateway, select
“On”. Otherwise, select “Off”.

3 Enter the prefix that should added before the fax number by using the numeric keys
(up to 32 characters), and press <Enter>.
;Upper
4 Enter the suffix that should be added after the fax number (up to 48 characters) and
press <Enter> to save the setting.
(For example, “@domain name”)
Suffix
_
7
8
9
10
(For example, “Fax=”)
Sending
6

2 Use the cursor key to select “On”, then press <Enter>.
3
5
E-mail Gateway :Off
/ /Enter
Prefix
_
2
4
Setting the e-mail gateway feature
1 Press <Menu>, <2>, <2>, <1>, <9>, <Enter>.
1
11
12
13
;Upper
5 Press <Reset> to go back to the standby mode.
NOTE: Total characters of prefix, fax number and suffix should be within 50 characters. For
specific prefix and suffix information, please refer to the e-mail gateway documentation.
Sending
faxes
4-21
14
A
Sending faxes using an e-mail gateway
1 Switch to the fax mode.
2 Load the document.
3 Make sure the e-mail gateway is “On”.
NOTE: You can also set it “On” by pressing <Advance Functions> repeatedly.
4 Specify the destination.
5 Press <Start>.
NOTE: • To cancel the transmission, press <Stop> while the machine is scanning a document. Once the machine starts the transmission, you cannot stop it.
• When setting the e-mail gateway to “On”, the memory transmission always works
regardless of its on/off setting.
4-22 Sending
faxes
Chapter
5
Receiving faxes
Receiving a fax............................................................................................... 5-2
Selecting the reception mode................................................................. 5-2
Manual reception mode.......................................................................... 5-2
Automatic reception mode..................................................................... 5-2
Answering calls manually...................................................................... 5-4
Switch between the automatic or manual reception mode.................. 5-4
If the paper runs out during fax reception........................................... 5-5
Settings for fax reception............................................................................... 5-6
Setting the number of rings................................................................... 5-6
Print settings.......................................................................................... 5-6
Advanced receiving functions........................................................................ 5-8
Block junk fax......................................................................................... 5-9
Receive polling...................................................................................... 5-11
Fax forwarding..................................................................................... 5-12
Separator page..................................................................................... 5-14
Receiving a fax
Selecting the reception mode
1 Press <Menu>, <9>, and then press <Enter> four times.
The machine shows your current fax reception mode:
Fax Ready
//Enter
2 Press <q> or <p> to select your desired reception mode.
Your machine has five different reception modes:
•Tel Ready (see “Manual receive mode,” below)
•Fax Ready (see “Automatic receive mode,” below)
•Fax/Tel Ready (see next page)
•Tel/Fax Ready (see next page)
•Ans/Fax Ready (see next page)
3 Press <Enter> to save the setting.
4 Press <Reset> to exit.
NOTE: If you assigned “Auto Rx” to a soft key (page 8-2), you can toggle between Manual
reception (Tel Ready) and Automatic reception (you have set) by pressing that key.
Manual reception mode
Tel Ready mode
Use it if:
•You want to use the same line for both fax and phone calls.
•You mainly receive voice calls.
In this mode:
Your machine never answers calls automatically. You must answer each call as
described in “Answering calls manually” (see page 5-4).
You will need to:
•An external phone connection (see page 1-7).
Automatic reception mode
Fax Ready mode
Use it if:
Your machine uses its own phone line and doesn’t share it with a phone or an
answering machine.
In this mode:
Your machine answers each call and attempts to receive a fax.
5-2
Receiving
faxes
Fax/Tel Ready mode
Use it if:
•You want to use the same line for both fax and phone calls.
•You are using the machine as both a fax machine and a telephone but its primary
use will be as a telephone.
In this mode:
Your machine rings the number of times you have set (the default setting is twice).
If you don’t answer the call while ringing, your machine answers the call automatically. If a caller sends a fax, your machine begins receiving it. If a voice call comes
in, your machine sounds a special ring, telling you to answer using the handset (but
the telephone connected to your machine will not ring).
You will need to:
•An external phone connection (see page 1-7).
Ans./Fax Ready mode
Use it if:
You are using an answering machine connected to your machine.
In this mode:
An answering machine connected to your machine answers each call.
If a voice call comes in, the answering machine begins to record the incoming
message.
If your machine hears a fax tone, it begins receiving the fax message.
You will need to:
•An external phone connection (see page 1-7).
Using an answering machine with your machine:
1 Set the machine to Ans./Fax Ready (see “Selecting the reception mode” on page 5-2).
2 Set your answering machine to answer calls after no more than two rings.
3 Create a new outgoing message on your answering machine.
Your answering machine’s outgoing message should be no longer than 10 seconds.
Receiving
faxes
5-3
2
3
4
5
6
faxes
Tel/Fax Ready mode
1
7
Receiving
Use it if:
•You want to use the same line for both fax and phone calls.
•You are using the machine as both a fax machine and a telephone , but its primary
use will be for faxing.
In this mode:
Your machine receives faxes silently but also alerts you when a regular voice call
comes in (your machine also beeps once at the end of each reception).
When a voice call comes in, your machine sounds a special ring (but the telephone
connected to your machine will not ring). If you hear it, answer using your handset.
You will need to:
•An external phone connection (see page 1-7).
8
9
10
11
12
13
14
A
Answering calls manually
NOTE: •To answer a call manually, you must install an external phone to your machine.
•Make sure the document is not set on the ADF.
Receiving a call manually with an external phone
In “Tel Ready” or “Tel/Fax Ready” mode, when the external phone rings, pick up handset:
•If you hear fax tones (“beep — beep — beep”), put the handset down, but do not
hang up. Walk to your machine and press <Start>. After you press <Start>, hang
up the external phone’s handset. Because remote fax machines will wait several
seconds to hear reception tones from your machine, you have about 30 seconds to
walk to your machine and press <Start>.
Switch between the automatic or manual reception mode
1 Make sure that the machine is in the fax mode.
switch to the Fax mode.
If not, press <copy4fax4scan> to
2 Press <Advanced Functions> until “Auto Rx” appears on the LCD then press <Enter>.
Auto Rx
:Off
//Enter
3 Press <q> or <p> to select “On” or “Off”.
• To switch to manual reception mode, select “Off”
• To switch to automatic reception mode, select “On”
4 Press <Enter> to save the setting.
NOTE: If you assigned “Auto Rx” to a soft key (page 8-2), you can toggle Manual reception
(Tel Ready) and Automatic reception (you have set) by pressing that key.
5-4
Receiving
faxes
If the paper runs out during fax reception
When your machine runs completely out of paper, it beeps, the alarm light is lit, and the
LCD shows the following message.
Fax Read
Please Supply Paper
Out-of-paper reception
If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This
is called “out-of-paper reception.” Once you refill the paper supply, the machine prints
the stored messages automatically.
NOTE: The number of pages (not receptions) your fax machine can store for out-of-paper
reception will vary. It depends on:
•Your machine’s memory capacity
•Types of documents sent to your machine
•Fax resolution of documents sent to your machine
1
2
3
4
5
faxes
6
Receiving
7
8
9
10
11
12
13
14
A
Receiving
faxes
5-5
Settings for fax reception
Setting the number of rings
Default setting: Twice
You can set how many times your machine will ring before answering a call.
1 Press <Menu>, <2>, <2>, <0>, <3>, then <Enter>.
# Of Rings
(00-10)
02 times
2 Use the numeric key to enter the number of rings you want.
3 Press <Enter> to save the setting.
4 Press <Reset> to exit.
Print settings
You can set three parameters for printing received fax documents:
•Print reduction rate
•Reduction margin
•Paper save function
You set all three in the same procedure, mentioned on next page.
Each description is as follows:
Print reduction rate:
Print reduction lets you set the machine to reduce large incoming documents to a size
that fits the paper in your machine (this setting doesn’t affect copies you may make with
your machine).
Below are the options for the print reduction rate for fax reception:
Setting
Description
Auto
Automatically reduces printouts at variable rates down to a minimum of 50%. Tries to reduce printout to fit on one sheet of your
selected paper size. If it cannot, print the image at 100% size on
two or more pages.
100%
Does not reduce documents (due to the sender’s TTI, this may print
two pages when receiving a one-page fax document).
Reduction margin:
Your machine’s reduction margin is measured in millimeters (mm). We will define
reduction margin by explaining how it is used:
When a fax message enters your machine’s memory, the machine measures the message’s length and compares it to (a) the length of your selected paper (not include the
print margins) plus (b) the reduction margin you set. If the length of the incoming message is shorter than (a) plus (b), your machine prints the message on just one sheet.
If it is longer, your machine prints the message on two or more sheets.
An auto reduction setting and a reduction margin setting of 40 mm will print most
incoming faxes as single pages. Try this combination first and then, only if you have
problems with it, select different settings.
5-6
Receiving
faxes
Paper save function:
• Half-page reception
Half-page reception can conserve paper if some of the faxes you receive are half-page,
“Memo-sized” messages. When activated, this feature tells the machine to combine two
of these half-page receptions onto a single sheet.
Half-page reception only combines half-page messages sent back-to-back during the
same transmission. It won’t combine two half-page faxes from separate transmissions.
To adjust the print settings
Default setting:
Rx reduction rate: “Auto”, Reduction margin: “40 mm”, Half-page reception: “Off” (Paper
save: “Off”).
1 Press <Menu>, <2>, <2>, <0>, <2>, then <Enter>. The machine shows the current
reduction rate for fax reception:
Rx Reduc. Rate :Auto
/ /Enter

2
3
4
5
2 Press <q> or <p> to select the reduction rate.
faxes
6
3 Press <Enter> to save the setting.
The machine shows the current reduction margin:
7
Receiving
Margin
(00-85)
1
40 mm
8
4 Use the numeric keys to enter the reduction margin you want.
9
5 Press <Enter> to save the setting.
The machine shows the current setting for half-page reception:
10
Half Page Recpt.:Off
/ /Enter

11
6 Press <q> or <p> to select the paper save function.
7 Press <Enter> to save the setting.
12
8 Press <Reset> to return to the standby mode.
13
14
A
Receiving
faxes
5-7
Advanced receiving functions
The <Advanced Functions> key is for easy access to the following fax functions listed in
the table.
NOTE: • To shorten a frequent-use operation, assigning the function to a soft key is recommended. For how to do this, see page 8-2.
• If one of the functions is assigned to any of the three soft keys, that function will
not be available through the <Advance Functions> key.
To select the fax function using advanced functions key:
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Press <Advanced Functions>.
3 Press <q> or <p>, or <Advanced Functions> repeatedly to select the function. Then
press <Enter>.
The table below lists the order of display. Refer to the pages indicated for detailed
information.
Advanced function
Descriptions
Reference page
Broadcast
Used to make a broadcasting.
4-11
Address Entry
Used to enter a recipient’s address.
Printer/Scanner
Driver Manual
Report
Prints the transmit confirmation report for only the next transmission.
11-5
Monitor
Obtains a dial tone to on-hook dialing.
—
Pause/Dial Opt.
Enters the special dialing character.
3-3
Delayed
Used to make a delayed transmission.
4-12
Batch Tx
Stores a document for batch transmission.
4-13
Select TTI
Used to select the TTI or to disable the TTI on your transmission.
4-16
Cover Page
Used for the cover page setting.
4-19
Fax Forward
Enables or cancels the fax forwarding.
5-12
Fax & Copy
Enables or cancels the Fax&Copy.
4-18
Security
Enables or cancels the security reception.
9-3
Separator Page
Enables or cancels the separator page.
5-14
Memory Tx
Enables or cancels the memory Tx.
4-3
Auto Rx
Enables or cancels the auto reception.
5-2
F-Code Tx
Used to make an F-code transmission.
6-11
F-Code Polling
Used to make an F-code polling.
6-12
Polling
Used to make a polling reception.
5-11
Dial Prefix
Enters the “/N” symbol.
4-20
Bypass
Used to set the paper size on the bypass tray.
2-15
Page Counter
Displays total printed and scanned page.
8-8
Energy Save
Enables or cancels the Energy save mode.
1-16
Online
Cancels PC printing.
*
Mode Switch
Switches the machine’s mode.
2-2
E-mail Gateway
Enables or cancels the e-mail gateway.
4-21
* For details of printer settings, refer to the PDF manual on the GDI Printer/Scanner Driver CD
supplied with the machine.
5-8
Receiving
faxes
Block junk fax
To set the mode for block junk fax:
1 Press <Menu>, <2>, <2>, <1>, <0>, then <Enter>. The machine shows the current
setting:
2
3
4
5
6
faxes
But before you activate the Block Junk Fax feature, please consider:
•Not all fax machine owners enter their phone numbers in their machine. — With Block
Junk Fax activated, your machine would reject faxes from these machines.
•Access codes can cause confusion. — If an autodialer entry ends with extra codes, such
as long-distance codes, Block Junk Fax will block out calls from those faxes.
1
7
Receiving
Your machine’s Block Junk Fax feature lets you bar the gates against unauthorized
incoming faxes (“Junk fax”). But before you block junk fax, first understand how this
feature works, to determine if it is right for you.
There are four possible settings for Block Junk Fax:
•Off — The feature is not activated.
•Mode1 — Your machine checks whether the last four digits of any phone number in
your autodialer matches the last four digits of the remote fax’s phone number. If it
does not find a match, your machine disconnects the call.
•Mode2 — This mode rejects any call from a number whose last four digits match any
number in the blocked numbers list. Your machine can hold up to 50 blocked numbers.
•Mode3 — This mode rejects numbers that are not in the autodialer and also rejects
numbers that are in the blocked numbers list. This mode lets you keep a number on
your autodialer for transmission to it, while still blocking its incoming calls by putting
it in the blocked numbers list.
8
9
Block Junk Fax:Off
/ /Enter

10
2 Press <q> or <p> until the mode you want appears.
11
3 Press <Enter> to save the setting.
What you do next depends on what you selected in step 1:
•If you selected “Off” or “Mode1”, press <Reset> to return to standby mode.
•If you selected either “Mode2” or “Mode3”, go on to step 4.
12
4 The machine shows:
13
Select BlockJunk No.
01:No Number Stored
5 Press <q> or <p> until you find an empty position in the list, then press <Enter>.
If you want to modify an existing entry in the blocked numbers list, press <q> or <p>
until you see the number you want to modify, then press <Enter>.
To clear a number from the list, see “Erasing a number from the blocked numbers list,”
next page.
6 Use the numeric keys to enter the last four-digit number of a fax number you want to
block. You can enter the last eight-digit number to identify each fax number, but only
the last four-digit number will be used for blocked number.
For example, if you want to block a fax from someone with a number of 123-456-7890,
you should enter 7, 8, 9, 0:
01:Enter Fax Number
7890_
Receiving
faxes
5-9
14
A
To change a specific digit, press <t> to move left or <u> to move right until the cursor
is under the digit, then use the numeric key to enter the correct number.
7 Press <Enter> to save the setting.
8 If you do want to enter other number, repeat procedures from step 5.
To exit, press <Reset>.
Erasing a number from the blocked numbers list
To clear a number from the list:
1 Press <Menu>, <2>, <2>, <1>, <0>, then <Enter>.
Block Junk Fax:Mode2
/ /Enter

2 Press <Enter>.
Select BlockJunk No.
01:5553038_
3 Press <q> or <p> until you see the number you want to clear.
4 Press <Cancel>.
01:Erase Junk Fax
Yes  Enter
5 Press <Enter> to erase the number.
01:Erase Junk Fax
No  Cancel
If you want to cancel the erasing, press <Cancel>.
6 To clear another number, repeat procedures from step 3.
7 Press <Reset> to return your machine to standby mode.
Printing a list of the blocked numbers:
To print a list of the blocked numbers, press <Menu>, <5>, <1>, <1>, <0>, then <Enter>.
5-10 Receiving
faxes
Receive polling
Polling allows someone to fax a document to you without having to make the call or pay
for it. There are two kinds of polling:
•Regular polling — Your machine retrieves a document from a remote fax machine.
•F-Code polling — Your machine retrieves a document stored in a F-code boxes of
the remote fax machine. To do this, you must be communicating with another Fcode-compatible machine. For more information of the F-code communication, see
“Using F-code box features,” page 6-1.
NOTE: For polling to work, the remote machine must also be set up to be polled.
4
To set up your machine for regular polling:
1 Make sure the document is inserted in the remote fax machine.
2 Press <Advanced Functions> until “Polling” appears on the LCD then press <Enter>.
Use <q> or <p> to select “On”.
5
6
faxes
:On
//Enter
7
Receiving
– or –
If you assigned “Polling” to a soft key (page 8-2), simply press that key.
8
3 Enter the remote fax machine’s number.
Enter Fax Number
_
9
4 To perform the regular polling now, skip to step 7.
To perform delayed regular polling, go on to step 5.
5 Press <Advanced Functions> until “Delayed” appears on the LCD then press <Enter>.
Delayed
Enter Time
2
3
Regular polling
Polling
1
15,17:05
6 Use the numeric keys to enter the date and time (use the 24-hour format) when your
machine should perform the delayed regular polling. Then press <Enter>.
7 Press <Start>.
When your machine polls for documents, it dials the number and, upon making contact
with the other machine, begins receiving the document as if the other machine had
placed the call.
Receiving
faxes
5-11
10
11
12
13
14
A
Fax forwarding
This feature tells the machine to forward the received document automatically to
another fax machine. You can set the time period for the machine continue this process.
NOTE: •Fax forwarding will not forward a polling reception and F-code reception documents.
•Fax forwarding is not available with the “Tel Ready” reception mode.
Turning the fax forwarding ON or OFF
NOTE: To turn on the fax forwarding, you must create at least one transfer rule.
1 Press <Menu>, <3>, <6>, <1>, then <Enter>.
– or –
Press <Advanced Functions> until “Fax Forward” appears on the LCD then press
<Enter>.
Fax Forward
:Off
//Enter
2 Press <q> or <p> to select “On” or “Off”.
To activate the fax forwarding, select “On”.
3 Press <Enter>.
Create or modify the transfer rule
You can make up to 10 transfer rules.
1 Press <Menu>, <3>, <6>, <2>, then <Enter>.
Select Fax Forward #
01:No Number Stored
2 If you set up a transfer rule at your first time, skip to step 4.
If you have already set up any transfer rules, proceed to step 3.
3 Select the number of the transfer rule you want to create or modify, then press
<Enter>.
01:Forwarding Number
_
4 Enter the fax number for the remote fax machine to which you want documents to
be transferred. Use either a one-touch number, a speed-dial number, a call group or
regular number dialed from the numeric keys.
5 To add more fax numbers, enter the number as described in step 4. You can specify up
to 201 numbers for transferring.
01:Forwarding Number
[01],S002,G12,1234_
•By using the numeric keys, you can enter only one destination.
•If you want to erase an existing number, press <t> or <u> to move the cursor,
then press <Cancel> to erase the number.
6 Press <Enter>.
Fax Forward
:On
//Enter
5-12 Receiving
faxes
7 You can activate or not activate the rules individually.
To activate the rule, select “On”.
To cancel the rule, select “Off”.
8 Press <Enter>.
The machine asks time period that the machine performs fax forwarding.
1
**:**
2
End transferring time
End transferring day
3
9 Enter the day and time.
•To enter the day, press <q> or <p>.
•To enter the time, use the numeric keys with 24-hour format.
•If you enter < > for day and time, the received faxes will be forwarded at all time.
•Pressing <Cancel> will clear the specified day and time.
•To change a digit, move the cursor by pressing <t> or <u> to that digit, then
overwrite the correct digit.
10Press <Enter>.
Auto Print
:Off
/ /Enter

Automatic printing determines whether the machine will print a document automatically upon receiving it:
On: A copy of every document received and transferred is printed at your machine.
Off: Received and transferred documents are not printed at your machine.
NOTE: If the security reception (page 9-3) feature is activating, the machine dose not print
received document even if this setting is on.
1 1Press <Enter>.
To create or modify another transfer rule, repeat the procedure from step 3.
5
6
7
8
9
10
11
12
To finish, press <Reset>.
13
Erasing a transfer rule
14
1 Press <Menu>, <3>, <6>, <3>, then <Enter>.
Select Fax Forward #
01:1234
A
2 Select the number of the transfer rule you want to erase, then press <Enter>.
01:Erase Fax Forward
Yes  Enter
4
faxes
Start transferring time
Start transferring day
Receiving
01:Enter Time
* **:**-- *
01:Erase Fax Forward
No  Cancel
3 Press <Enter> to erase the rule.
4 To erase another transfer rule, repeat procedure from step 2.
To return to the standby mode, press <Reset>.
NOTE: To print a list of transfer rules, press <Menu>, <5>, <1>, <1>, <7>, then <Enter>
(see page 11-3).
Receiving
faxes
5-13
Separator page
The separator page function can separate each received document by inserting blank
paper on the top of the received document. For example, if you use the colored paper for
the separator page, it is easy to see the individual received document.
Setting the Separator page
1 Press <Menu>, <2>, <2>, <1>, <2>, then <Enter>.
Separator Page :Off
/ /Enter

2 Press <q> or <p> to select the mode you want.
To turn the “Separator Page” on, select “On” and proceed to step 3.
To turn it off, select “Off” and skip to step 6.
3 Press <Enter>.
1st Cassette
/ /Enter

NOTE: The paper source which has not been attached to your machine will be not displayed
on the LCD.
4 To select the paper source for the separator page using the cursor key.
5 Press <Enter>.
Print on S.Page :Off
/ /Enter

Determine if the separator page will be printed blank or not.
If you wish that the separator page will be printed blank, select “Off”.
If you wish to print the first page of the received documents on the separator page,
select “On”.
Separator page separates each received document.
1 2
Blank
1 2
1 2
Print on the separator page: OFF
1 2
Print on the separator page: ON
6 Press <Enter> to save the settings.
To return to the standby mode, press <Reset>.
NOTE: After setting, you can turn on or off by pressing <Advanced Functions> until “Separator Page” appears on the LCD and press <Enter>. Then select on or off and press
<Enter>.
– or –
If you assigned “Separator Page” to the soft key (page 8-2), you can turn the separator page function on or off by simply pressing that key.
5-14 Receiving
faxes
Chapter
6
Using F-code box features
F-code: an introduction.......................................................................... 6-2
Creating or modifying an F-code box.................................................... 6-2
Printing a list of F-code boxes............................................................... 6-7
Printing a list of documents stored in your F-code boxes.................... 6-7
Erasing an empty F-code box................................................................ 6-7
Storing a document in a bulletin box for polling.................................. 6-8
Printing a document stored in a bulletin box....................................... 6-9
Erasing a document stored in a bulletin box........................................ 6-9
Printing a document received in the security box.............................. 6-10
Sending a document using a sub-address and password................... 6-11
Polling a document using a sub-address and password..................... 6-12
F-code: an introduction
The ITU-T, the United Nations agency that standardizes international telecommunications, has created a fax industry standard for using sub-addressing and password-based
communication.
With sub-addressing, your machine can send secure transmissions, polling documents,
and even perform relay broadcast initiations regardless of manufacturer.
One name for the sub-addressing is F-code, and that’s what we will call it in these
instructions and on your machine’s LCD.
Guidelines for using F-code
(1) Before creating an F-code box, you must know the remote fax machine is compatible
with the ITU-T sub-addressing and they are using this feature.
(2) To permit the other party to send or poll documents from your F-code boxes, you
must create an F-code box in your machine and the other party must know your Fcode box’s sub-address and password.
(3) To send or poll to remote fax machine’s F-code boxes, you have to know their subaddress and password.
Creating or modifying an F-code box
The elements of creating an F-code box are as follows:
Box Number
Enter the two-digit number (01-20) of the F-code box you want to create
(up to 20 F-code boxes can be created).
Box Name
You can assign an identifier name for the F-code box (a name can be up
to 16 characters in length).
Sub-address
This is the ITU-T sub-address need to perform the F-code fax transaction (a sub-address and password can be up to 20 digits including “ ”
and “ ”).
Only when the sub-address and password (if you set) that is sent from
remote fax machine match with your F-code box’s sub-address (and
password), the remote fax machine can use your F-code box’s feature.
Password
This is a password for ITU-T sub-addressing.
Assigning a password is optional, but using a password will make your
F-code communication much more secure.
Box feature
You can set up the F-code box as a bulletin box, a security reception box
or a relay transmission box.
• Bulletin box — Holds scanned or received documents and waits for a
polling request from another F-code compatible fax machine.
• Security box — The received documents in the security box are held
for the specific amount of time you have set and they are not printed
automatically. You will need to enter the I.D. code to print them.
• Relay box — The received documents are relayed to other destinations. If you set the Auto print mode to on, your machine also print
them.
I.D. code
This is a 4-digit I.D. code protects the F-code box settings from unauthorized access. Assigning the I.D. code is optional for a bulletin box
and a relay box, but required for the security box.
6-2
Using F-code
features
Creating or modifying an F-code box:
NOTE: If you want to change an existing F-code box type, you first must erase the old box, then
create a new one.
1 Press <Menu>, <3>, <4>, <1>, then <Enter>.
1
Select F-Code Box
01:No Number Stored
2 Press <q> or <p> to select the F-code box. Then press <Enter>.
What you do next depends on whether you are creating or modifying the F-code box:
2
3
• If creating — skip to step 4.
• If modifying — go to the next step.
4
3 Use the numeric keys to enter the 4-digit I.D. code and press <Enter>.
(If you have not set the I.D. code for operation protect, you can skip this step.)
5
01:Set F-Code Box
Enter I.D. Code:****
6
4 The machine is now asking you a name for this F-code box.
01:Box Name; Upper
_
Enter or modify a name by using the numeric keys.
box features
7
8
(Regarding how to enter characters, see “Entering characters” on page 2-2.)
To change a name, press <t> or <u> to move the cursor, press <Cancel> to erase a
name. Then re-enter a correct name.
5 Press <Enter>.
01:Sub-Address No.
_
You must enter the ITU-T sub-address for the F-code box. This is the numerical identifier you must enter in order to communicate with any remote F-code compatible fax.
The same sub-address cannot be set to other F-code box.
6 Use the numeric keys to enter a sub-address.
The sub-address can be up to 20 digits including “ ” and “ ”.
To change a number, press <t> or <u> to move the cursor, press <Cancel> to erase it.
Then re-enter the number correctly.
7 Press <Enter>.
9
Using F-code
An F-code box’s name can be stored up to 16 characters.
10
11
12
13
14
A
01:Password
_
This is the password for ITU-T-compatible F-code fax transactions.
You don’t need to have a password for the F-code box. However, using a password will
make your F-code communication much more secure.
If you do not want to enter ITU-T password, skip to step 9.
Using F-code
features
6-3
8 Use the numeric keys to enter the ITU-T-compatible password for this box. This password can be up to 20 digits including “ ” and “ ”.
To change a number, press <t> or <u> to move the cursor and press <Cancel> to
erase it. Then re-enter the number correctly.
9 Press <Enter>.
Box Type
:Bulletin
//Enter
10Press <q> or <p> to select the box type, then press <Enter>.
If you chose “Bulletin”, go on to step 11.
If you chose “Relay”, skip to step 13.
If you chose “Security”, skip to step 19.
If you setup a Bulletin box:
11The bulletin box has the following settings:
• Rx Protect — Determines whether or not the document is received in the bulletin box.
Rx Protect
:Off
//Enter
“On” (Rx protection is on):Documents are not received in the box.
“Off” (Rx protection is off):Document are received in the bulletin box and you can
set the two additional settings — “Auto print” and “Overwrite Doc.” below.
Press <q> or <p> to select “On” or “Off”, then press <Enter>.
Go on to the next one.
• Auto Print — Determines whether to print a received document.
This setting appears only when the “Rx protect” is set to “Off”.
Auto Print
:Off
//Enter
“On”:A document will be printed automatically when it is received in the bulletin box.
“Off”:Received documents are not printed. You will have to print them manually
(see page 6-9).
Press <q> or <p> to select “On” or “Off”, then press <Enter>.
Go on to the next one.
• Overwrite Doc — Determines whether to overwrite existing (erase) the documents
when the box receives a new one.
This setting appears only when the “Rx protect” is set to “Off”.
Overwrite Doc. :Off
/ /Enter

“On”:The currently stored documents in the box will be replaced with a new
received document.
“Off”:A received document will be added in the box. Up to 30 documents (each document can include one or more pages) can be stored in each box.
Press <q> or <p> to select “On” or “Off”, then press <Enter>.
Go on to the next one.
6-4
Using F-code
features
• Erase Tx Doc — Determines whether to erase a document from the box after it is
sent to a polling request.
Erase Tx Doc.
:Off
/ /Enter

“On”:Your machine erases the document from the box as soon as it sends it. If you
choose “On”, this box can be polled only once per document.
“Off”:Your machine does not erase a document from the box when it is polled. As
long as your machine holds AC power and you do not erase the document from
the box, the document is available indefinitely for polling.
Press <q> or <p> to select “On” or “Off”, then press <Enter>.
4
If you setup a Relay box:
5
Enter Relay Number
_
14Press the one-touch key or press the <Speed Dial/Group> followed by the three-digit
identifier to enter the fax number. You cannot use the numeric keys to enter these
numbers.
7
8
To add each fax number, press the “Broadcast” soft key. You can specify up to 200
numbers. For the soft key information, see page 8-2.
9
:Sender
/ /Enter
Using F-code

10
The machine asks you for the default TTI.
•“Sender” — Relay the document with originator’s TTI.
•“Both” — Relay the document with both the originator’s TTI and your TTI.
•“Yours” — Relay the document with your TTI instead of the originator’s TTI.
11
12
16Press <q> or <p> to select TTI. Then press <Enter>.
Auto Print
6
box features
13The machine asks the fax number where to relay the received documents.
Select TTI
2
3
12Go on to step 22.
15Press <Enter>.
1
:Off
13
//Enter
“On”:A document will be printed automatically when it is received in the box.
“Off”:Received documents are not printed, only relayed to other destinations.
14
17Press <q> or <p> to select “On” or “Off”, then press <Enter>.
A
18Go on to step 22.
Using F-code
features
6-5
If you setup a security box:
19The machine asks how long it should store documents in the F-code security box.
F-Code Doc Hold Time
(00-31)
00 days
20Use the numeric keys to enter a two-digit number indicating how many days (01–31),
you want your machine to keep received documents in this security box.
Your machine can store incoming documents in security boxes (up to 30 documents)
as long as 31 days, after which it automatically erases the documents. But if your
machine has plenty of memory, you may want to override the 31-day limit in order to
keep the documents indefinitely. If so, enter “00”. If you choose this, you will have to
delete documents manually.
21Press <Enter>.
22The machine asks for your F-code box’s four-digit security I.D. code.
01:Set F-Code Box
Enter I.D. Code:0000
This code prevents unauthorized access. After you enter it, you will have to enter this
I.D. code to access the F-code box next time.
If you are using the bulletin box or relay box, assigning an I.D. code is optional.
However, if you are using the security box, an I.D. code is required to print the received
document.
Do not forget your I.D. code.
23Use the numeric keys to enter the four-digit I.D. code (0001-9999).
Then press <Enter>.
Cannot use “0000” for the I.D. code. This number is used for canceling the I.D. code for
bulletin box or relay box.
24To create or modify another F-code box, repeat procedures from step 3.
To finish, press <Reset>.
6-6
Using F-code
features
Printing a list of F-code boxes
To print a list of your F-code boxes, press <Menu>, <5>, <1>, <1>, <3>, then <Enter>.
Printing a list of documents stored in your F-code boxes
To print a list of documents stored in F-code boxes, press <Menu>, <5>, <1>, <1>, <4>,
then <Enter>.
Erasing an empty F-code box
An F-code box must be empty in order to erase it. In these steps, if you select an F-code
box which is not empty, the machine beeps. If this happens, print all documents in that
box before erasing it.
2
3
4
5
To erase an empty F-code box:
1 Press <Menu>, <3>, <4>, <2>, then <Enter>.
6
2 Press <q> or <p> to select the F-code box you want to erase. Then press <Enter>.
03:Erase F-Code Box
Enter I.D. Code:****
7
box features
Select F-Code Box
01:Bulletin box 1
8
3 Use the numeric keys to enter the four-digit I.D. code.
9
If you have not set the I.D. code for operation protect, you can skip this step.
Using F-code
4 Press <Enter>.
The following two displays will appear alternately:
01:Erase F-Code Box
Yes  Enter
1
10
01:Erase F-Code Box
No  Cancel
11
5 Press <Enter> to erase the F-code box.
If you want to cancel the erasing this box, press <Cancel> and go back to step 2.
12
6 Press <Reset> to return to the standby mode.
13
14
A
Using F-code
features
6-7
Storing a document in a bulletin box for polling
Each bulletin box can hold up to 30 documents.
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Place a document on the ADF, and make any necessary adjustments.
3 Press <Menu>, <4>, <1>, <2>, then <Enter>.
Select F-Code Box
01:Bulletin box 1
4 Press <q> or <p> to select the bulletin box. Then press <Enter>.
01:F-Code Document
Enter I.D. Code:****
(If the I.D. code is not set for this box, you can skip to step 6.)
5 Use the numeric keys to enter the four-digit I.D. code.
6 Press <Enter>.
Overwrite Doc. :Off
/ /Enter

“On”:The document currently stored in the box will be replaced with a new scanned
document.
“Off”:A scanned document will be added in the box. Up to 30 documents (each document can include one or more pages) can be stored in each box.
7 Press <q> or <p> to select “On” or “Off”.
8 Press <Enter>.
9 Your machine starts scanning the document into the bulletin box.
F-Code Doc.
Auto
File: 1
Mem 99%
The file number (shown above as 1) tells you how many documents are in the bulletin
box. You need to know the file’s number to erase or print it.
6-8
Using F-code
features
Printing a document stored in a bulletin box
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Press <Menu>, <4>, <3>, <2>, then <Enter>.
Select F-Code Box
01:Bulletin box 1
1
3 Press <q> or <p> to select the bulletin box. Then press <Enter>.
2
01:F-Code Document
Enter I.D. Code:****
3
(If the I.D. code is not set for this box, you can skip to step 5.)
4 Use the numeric keys to enter your F-code box’s four-digit I.D. code.
4
5 Press <Enter>.
5
01:Select File No.
00:All Documents
6 Press <q> or <p> to select the file number (1-30) of the document you want to print.
If you want to print all documents stored in the bulletin box, enter “0” (zero).
7
box features
7 Press <Enter>.
Your machine prints the chosen document, then returns to the standby mode.
8
Erasing a document stored in a bulletin box
9
Using F-code
1 Switch to the fax mode by pressing <copy4fax4scan>.
10
2 Press <Menu>, <4>, <2>, <2>, then <Enter>.
Select F-Code Box
01:Bulletin box 1
11
3 Press <q> or <p> to select the bulletin box. Then press <Enter>.
12
01:F-Code Document
Enter I.D. Code:****
13
(If the I.D. Code is not set for this box, you can skip to step 5.)
4 Use the numeric keys to enter your F-code box’s four-digit I.D. code.
14
5 Press <Enter>.
01:Select File No.
00:All Documents
6 Press <q> or <p> to select the file number (1-30) of the document you want to erase.
If you want to erase all documents stored in the bulletin box, enter “0” (zero).
7 Press <Enter>. The following two displays will appear alternately:
01:Bulletin box 1
Erase
 Enter
6
01:Bulletin box 1
Not Erase  Cancel
8 Press <Enter> to erase the document and to return to the standby mode.
Press <Cancel> to quit without erasing and to return to the standby mode.
Using F-code
features
6-9
A
Printing a document received in the security box
When your machine receives a document via ITU-T sub-addressing to an F-code security
box, your machine prints a message to let you know.
The message lists: (1) the F-code box number that received the document, (2) the Box
name, (3) the remote machine’s name (if any), and (4) the file numbers stored in the Fcode box.
You then have a certain number of days (see steps 19 to 21 on page 6-6) in which to print
out the document before your machine automatically erases it.
To print a received documents:
1 Switch to the Fax mode by pressing <copy4fax4scan>.
2 Press <Menu>, <4>, <3>, <2>, then <Enter>.
Select F-Code Box
01:Security box
3 Press <q> or <p> to select the security box. Then press <Enter>.
01:F-Code Document
Enter I.D. Code:****
4 Use the numeric keys to enter your security box’s four-digit I.D. code.
5 Press <Enter>.
Your machine prints all documents in the F-code security box and then erases them.
•If there is no documents in the security box, the machine briefly displays the “No
Document Stored” message on the LCD before returning to step 2.
•If you have entered an incorrect I.D. code, your machine aborts the operation and
returns to the standby mode.
6-10 Using F-code
features
Sending a document using a sub-address and password
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Place the document on the ADF.
Adjust the document mode and contrast if necessary.
1
3 Press <Advanced Functions> until “F-Code Tx” appears on the LCD then press
<Enter>.
2
//Enter
3
– or –
If you assinged “F-Code Tx” to a soft key (page 8-2), simply press that key.
Enter Sub-Address
_
4
5
Then press <Enter>.
Enter Password
_
The password setting is optional, but required if the other party has set a password on
their F-code box.
5 Use the numeric keys to enter the ITU-T password.
Then press <Enter>.
If you do not need to enter ITU-T password, press <Enter> without entering any number.
Enter Fax Number
_
6 Enter the fax number.
You may use a one-touch key, speed-dial number or the numeric keys to enter the fax
number.
6
7
box features
4 Use the numeric keys to enter the appropriate ITU-T sub-address.
8
9
Using F-code
F-Code Tx
10
11
7 Press <Start>. Your machine begins scanning the document.
12
To cancel the sending in progress, press <Job Confirm./Fax Cancel> and <Cancel>,
<Cancel>.
To cancel the delayed sending, press <Job Confirm./Fax Cancel>, search the command
number you want to cancel using the cursor key, then press <Cancel>, <Cancel> (see
also “Reviewing or canceling command” on page 4-7).
14
Then, your machine
dials and sends the document with the sub-address and password.
NOTE: If you frequently dial the same destination with a sub-address (and password), use the
macro key at your convenience. For details of the macro key, see page 8-4.
Using F-code
features
6-11
13
A
Polling a document using a sub-address and password
1 Switch to the fax mode by pressing <copy4fax4scan>.
2 Press <Advanced Functions> until “F-Code Polling” appears on the LCD then press
<Enter>.
F-Code Polling
/ /Enter

– or –
If you assigned “F-Code Polling” to a soft key (page 8-2), simply press that key.
Enter Sub-Address
_
3 Use the numeric keys to enter the appropriate ITU-T sub-address.
Then press <Enter>.
Enter Password
_
The password setting is optional, but required if the other party has set a password on
their F-code box.
4 Use the numeric keys to enter the ITU-T password.
Then press <Enter>.
If you do not need to enter the ITU-T password, press <Enter> without entering any
number.
Enter Fax Number
_
5 Enter the fax number.
You may use a one-touch key, speed-dial number or the numeric keys to enter the fax
number.
6 Press <Start>.
Your machine dials the number and polling the document from the remote F-code
compatible machine.
To cancel the polling in progress, press <Job Confirm./Fax Cancel> and <Cancel>,
<Cancel>.
To cancel the delayed polling, press <Job Confirm./Fax Cancel>, search the command
number you want to cancel using the cursor key, then press <Cancel>, <Cancel> (see
also “Reviewing or canceling command,” on page 4-7).
6-12 Using F-code
features
Chapter
7
Copying
Before copying................................................................................................ 7-2
Document and paper handling.............................................................. 7-2
Changing your machine to the copy mode............................................ 7-2
Display in the copy standby mode......................................................... 7-2
Memory overflow message..................................................................... 7-2
Making copies................................................................................................. 7-3
Making copies ........................................................................................ 7-3
Basic copy settings......................................................................................... 7-4
Selecting the document type.................................................................. 7-4
Scanning the contrast............................................................................ 7-4
Zoom ratio............................................................................................... 7-4
Number of copies.................................................................................... 7-5
Sorting copies......................................................................................... 7-5
Selecting paper size................................................................................ 7-5
Advanced copy functions............................................................................... 7-7
Combine.................................................................................................. 7-8
Copy resolution....................................................................................... 7-9
Before copying
Document and paper handling
Before you begin making copies, please read the information mentioned on pages 2-10 to
2-16.
Changing your machine to the copy mode
Press the <copy4fax4scan> key until the COPY light glows.
Display in the copy standby mode
Press <copy4fax4scan> to change the machine to the copy mode.
When the machine is in the copy mode, the machine shows:
Copy Ready
Auto
Auto
01
100%
Number of copies
Zoom ratio
Document size
Recording paper size
To change the settings, refer to “Basic copy settings” on page 7-4.
Memory overflow message
If you have stored too much information in your machine’s memory, a “Memory Overflow” message will appear on the LCD:
Memory Overflow
Start Or Cancel
This appears because (1) too many pages have been stored in the memory, or (2) the
stored pages have too much information for your machine to remember.
If this message appears, press <Start> to tell your machine to copy as many pages into
memory, or press <Cancel> to delete the current job from memory (but not previous
operations).
NOTE: If the machine is idle for 3 minutes it will automatically print the document stored in the
memory during the current operation.
7-2
Copying
Making copies
Making copies
1 Switch the machine to copy mode by pressing <copy4fax4scan>.
Copy Ready
Auto
Ltr
1
01
100%
2 Place your document face up on the ADF and adjust the document guides to the document size.
3 As needed, set the copy settings including the document type and scanning contrast,
number of copies, zoom ratio and sort setting. See “Basic copy settings” on page 7-4.
To clear the settings, press <Reset>.
4 Press <Start> to begin copying.
To stop copying, press <Stop>.
2
3
4
5
6
7
Copying
8
9
10
11
12
13
14
A
Copying
7-3
Basic copy settings
Selecting the document type
•“Text” — Select this when copying letters.
•“Photo&Text” — Select this when copying documents containing photographs or
drawings with letters.
•“Photo” — Select this when copying photographs or drawings.
To select the document type:
1 Press “Doc. Resolution”.
Resolution
:300dpi
t Photo&Text u
2 Press <t> or <u> to select the document type.
Scanning the contrast
Setting the scanning contrast allows you to adjust the excessive light or darkness of the
document pages you are copying.
To change the contrast setting:
1 Press <Contrast>.
Set Contrast
Light  ·||·  Dark
2 Press <t> to lighten, press <u> to darken, or press <Contrast> repeatedly to select
the contrast.
To avoid confusing the Light and Dark settings, just remember — “Light lightens” and
“Dark darkens”.
Zoom ratio
There are three ways to enter the zoom ratio.
Using preset ratios
Press <p> or <q> to select the following preset ratio.
•50%: Min.
•64%: Letter (8.5" × 11")  Half-letter (5.5" × 8.5")
•78%: Legal (8.5" × 14")  Letter (8.5" × 11")
•100%
7-4
Copying
Adjusting the ratio in 1% steps
1 Press <Advanced Functions> until “Zoom” appears and press <Enter>.
– or –
If you assigned “Zoom” to a soft key (page 8-2), simply press that key.
2 Adjust the ratio by using <p> or <q>.
(25 to 100% )
1
Directly enter the ratio
2
1 Press < >.
2 Use the numeric keys to enter your desired ratio.
3
(25 to 100% )
3 Press < > again.
Number of copies
4
5
Sorting copies
The copies can be assembled as sets in sequential order.
•To make sorting copy available
Press <Advanced Functions> once and press <Enter>. And turn on “Sort Copy” using
the cursor key and press <Enter>.
•To turn off the sorting copy
Press <Advanced Functions> again and press <Enter>. And turn off “Sort Copy” using
the cursor key.
Selecting paper size
As default, your machine selects the paper size automatically.
The machine will show “Auto” for paper size when you set the paper both in the paper
cassette and bypass tray or the optional second paper cassette. And the light of the
available paper source will be lit.
Copy Ready
Auto
Auto
01
100%
7
8
9
10
11
12
13
However, if the bypass tray is empty or the optional 2nd paper cassette has not been
installed, the machine will show the “[(Paper size)]” instead of “Auto”.
Copy Ready
[Ltr ] Auto
6
Copying
You can make up to 99 copies.
Use the numeric keys to enter the desired number of copies (01-99).
14
01
100%
A
Copying
7-5
Also, you can select the paper source manually by pressing <Paper Size /Next Doc.>.
The LCD toggles the paper size in the 1st cassette, in the 2nd cassette (if installed) and
on the bypass tray.
Copy Ready
Auto
Auto
Ltr
Legl
Auto
01
100%
01
100%
[Legl]
01
100%
If the bypass tray is empty, the machine shows “None” for the paper size of the bypass
tray.
7-6
Copying
Advanced copy functions
The <Advanced Functions> key is for easy access to the following copy functions listed in
the table.
NOTE: • To shorten a frequent-use operation, assigning the function to a soft key is
recommended. For how to do this, see page 8-2.
• If one of the functions is assigned to any of the three soft keys, that function will
not be available through the <Advance Functions> key.
To select a copy function using <Advanced Functions> key:
1 Switch to the copy mode by pressing <copy4fax4scan>.
2 Press <Advanced Functions>.
3 Press <q>, <p>, or <Advanced Functions> repeatedly to select the function. Then
press <Enter>.
The table below lists the advanced functions that can be used in copy mode and their
order of display. Refer to the pages indicated for detailed information.
Descriptions
Reference Page
Sort Copy
Sets on/off for the sort copy.
7-5
Combine
Sets on/off the combine copy.
7-8
Zoom
Adjusts a zoom ratio in 1% steps.
7-4
Bypass
Selects the paper size in the bypass tray
2-15
Page Counter
Displays total printed and scanned page.
8-8
Energy Save
Sets on/off for the energy save mode.
1-16
Online
Cancels PC printing.
*
Mode Switch
Switches the machine’s mode.
2-2
2
3
4
5
6
7
8
Copying
Advanced function
1
9
* For details of PC printing, refer to the PDF manual on the GDI Printer/Scanner Driver CD supplied with the
machine.
10
11
12
13
14
A
Copying
7-7
Combine
This feature allows you to copy two one-sided documents to one sheet of Letter-sized
paper.
2
1
2
Result image of combined copy
1
Document orientation
NOTE: •Enlargement copy is not available.
•This machine has no image rotation function.
1 Make sure the machine is in the copy mode.
2 Place your document on the ADF face up .
3 Press <Advanced Functions> repeatedly until “Combine” appears, then press
<Enter>. And turn on “Combine” using the cursor key and press <Enter>.
4 Set the following as needed (see “Basic copy settings” on page 7-4).
•Document type and scanning contrast
•Number of copies
•Zoom ratio (25 to 100%)
To reset the copy parameter to the default setting, press <Reset>.
5 Press <Start>.
To stop the copying, press <Stop>.
7-8
Copying
Copy resolution
Both machines offer the highest copy quality available. However, this feature also
requires more memory than with normal copy resolution. If you try to copy several
pages at a time, memory overflow may occur.
1
1 Make sure the machine is in the copy mode.
2 Place your document in ADF face up.
2
3 Press <Doc. Resolution>.
3
Resolution
:300dpi
 Photo&Text u
4
4 Press <q>, <p> or <Doc. Resolution> to select “600dpi”.
Resolution
:600dpi
 Photo&Text u
5
5 Set the following as needed (see “Basic copy settings” on page 7-4).
•Document type and scanning contrast
•Number of copies
6
7
To reset the copy parameter to default setting, press <Reset>.
6 Press <Start> to begin copying.
To stop copying, press <Stop>.
Copying
8
9
10
11
12
13
14
A
Copying
7-9
This page intentionally left blank.
7-10 Copying
Chapter
8
Special features
Soft keys......................................................................................................... 8-2
Functions you can assign to a soft key.................................................. 8-2
Programming a soft key......................................................................... 8-3
Macro keys...................................................................................................... 8-4
Steps you can program into a macro key.............................................. 8-4
Creating or modifying a macro.............................................................. 8-5
Erasing a macro key............................................................................... 8-6
Macro key speed..................................................................................... 8-6
Fax dialing using a macro key............................................................... 8-7
Copying using macro key....................................................................... 8-7
Printing lists using the macro key........................................................ 8-7
Storing fax documents using macro key............................................... 8-7
Viewing counters............................................................................................ 8-8
Soft keys
The soft key is a shortcut key. You can assign a frequent-use function to a soft key which
then activates or deactivates that function by pressing the key.
When the function assigned to the soft key is activated, the light above the soft key will
illuminate. However, in some cases, depending on the function, the light will not illuminate (see table below).
Soft key 1
Soft key 2
Soft key 3
Functions you can assign to a soft key
The following table lists the functions you can assign to the soft key.
8-2
Function name
Descriptions
Light indication
Reference
page
Sort Copy
Makes on /off setting for sort copying.
on
7-5
Combine
Makes on /off setting for combine copy.
on
7-8
Zoom
Used to adjust a zoom ratio by 1% steps.
on
7-4
Broadcast
Used to make a broadcasting.
—
4-11
Address Entry Note 1
Used to enter a e-mail address.
—
—
Report
Makes on /off setting for print the transmit confirmation report.
on
11-5
Monitor
Used to obtain a dial tone for on-hook dialing.
on
—
Pause /Dial Opt.
Used to enter a dialing character.
—
3-3
Delayed
Used to make a delayed transmission.
—
4-12
Batch Tx
Used to store a document for batch transmission.
—
4-13
Select TTI
Used to select the TTI or to disable the TTI on your
transmission.
on
4-16
Select Line Note 2
Used to select telephone line when sending a fax.
—
—
Cover Page
Makes on /off setting for cover page.
on
4-19
Fax Forward
Makes on /off setting for fax forward.
on
5-12
Fax & Copy
Makes on /off setting for Fax&Copy.
on
4-18
Security
Makes on /off setting for security reception.
on
9-3
Separator Page
Makes on /off setting for separator page.
on
5-14
Memory Tx
Makes on /off setting for memory transmission.
on
4-3
Auto Rx
Makes on /off setting for automatic reception.
on
5-2
F-Code Tx
Used to make an F-code transmission.
—
6-11
F-Code Polling
Used to make an F-code polling.
—
6-12
Polling
Used to make a polling reception.
—
5-11
Dial Prefix
Used to enter the “/N” symbol.
—
4-20
Bypass
Used to set the paper size on the bypass tray.
—
2-15
Special
features
Function name
Descriptions
Light indication
Reference
page
Page Counter
Displays total printed and scanned page.
—
8-8
Energy Save
Switches to the energy save mode immediately.
on
1-16
Online
Cancels PC printing.
on
Note 3
Mode Switch
Switches the machine’s mode.
—
2-2
Note 1: The optional NIC (Network Interface Card) is required.
Note 2: The optional 2nd phone kit is required.
Note 3: For details of PC printing, refer to the PDF manual on the GDI Printer/Scanner Driver CD supplied
with the machine.
Report
Soft key 2
Monitor
Soft key 3
Pause /Dial Opt.
2
3
The following functions are the default settings:
Soft key 1
1
4
NOTE: When “Report”, “Fax & Copy”, “Memory Tx”, “Cover Page” or “Select TTI” are
selected, the function is only valid for the following transmission. Once that transmission is complete, the setting returns to its default setting. If you want to change
the default setting, see “User settings” on pages 10-1 to 10-8.
Programming a soft key
5
6
7
8
1 Press <Menu>, <2>, <1>, <0>, <3>, then <Enter>.
9
features
Select Soft Key No.
1:Sort Copy
10
The machine shows the function currently assigned to the soft key.
2 Press <q> or <p> to select the soft key (1 to 3) you want to change.
Special
11
3 Press <Enter>.
12
1:Sort Copy
//Enter
13
4 Press <q> or <p> to select the function you want to assign.
14
5 Press <Enter>.
6 If you want to program another soft key, repeat this procedure from step 2.
To exit the operation, press <Reset>.
7 Use the soft key labels supplied with your machine to label the soft key for easy reference.
NOTE: Default settings cannot be set into another soft key.
Special
features
8-3
A
Macro keys
If you perform the same operation repeatedly, you can automate the operation using a
macro. A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically.
A macro key faithfully records up to 60 steps.
Macro keys
Steps you can program into a macro key
You can “teach” the macro keys to carry out any of the following jobs.
Copy:
•All copying procedures
Printouts:
•List printing (<Menu>, <5>, <1>, <01> to <19>)
•Document stored for polling (<Menu>, <4>, <3>, <1>)
•F-code document stored in bulletin box (<Menu>, <4>, <3>, <2>)
•Document stored in a batch box (<Menu>, <4>, <3>, <3>)
•Security receive document (<Menu>, <4>, <3>, <4>)
•Document stored for delayed command (<Menu>, <4>, <3>, <5>)
Document storage:
•Regular polling documents (<Menu>, <4>, <1>, <1>)
•F-code box (bulletin box) documents (<Menu>, <4>, <2>, <2>)
Communications functions:
•Delayed transmission (page 4-12)
•Broadcasting (page 4-11)
•Regular polling (page 4-17)
•Batch transmission (page 4-13)
•F-code transmission (page 6-11)
•F-code polling (page 6-12)
NOTE: One macro key can hold only one job. It cannot combine two or more jobs.
8-4
Special
features
Creating or modifying a macro
1 Press <Macro Program>.
1.Set Macro
//Enter
1
2 Press <Enter>.
Select Macro Key
M1:No Command Stored
2
3 Press the macro key you want to create or modify.
Then press <Enter>.
4 If you are creating a new macro, skip to next step.
If you are modifying a macro already stored, the following two displays will appear.
M1:Overwrite?
No  Cancel
5
5 The copy standby display appears and the machine begins to beep which indicates the
machine is in the macro programming mode.
01
100%
6 Press the keys exactly as you would if performing a normal operation.
•The machine beeps during programming to confirm macro programming mode.
•You can program up to 60 steps. When you exceed 60 steps, the machine asks if
you want to register the operations you have entered.
Too Many Steps
Yes  Enter
Too Many Steps
No  Cancel
If you want to register them, press <Enter>.
If you want to abort, press <Cancel>.
• When you press <Enter> or <Start> at the end of the operation you are programming, the machine shows:
Include Start/Enter?
Yes  Enter
Include Start/Enter?
No  Cancel
If you want the machine to start the programmed operation immediately by pressing the macro key, press <Enter>.
If you want the machine to prompt you press <Start> or <Enter> before starting
the recorded operation, press <Cancel>. Then go to the step 8.
7 Press <Macro Program>.
M1:Name
_
;Upper
The machine prompts you to enter the name of macro.
If you do not want to enter or change it, skip to the step 9.
Special
features
8-5
6
7
8
9
features
•To overwrite the recording, press <Enter>.
•To change only the macro name, press <Cancel> and go to the step 9.
Copy Ready
Auto
Ltr
4
10
11
Special
M1:Overwrite?
Yes  Enter
3
12
13
14
A
8 Enter the macro name by using the numeric keys (if necessary, review “Entering characters” page 2-2). It can be store up to 130 characters.
9 Press <Enter> to finish.
NOTE: To print a list of macro keys, press <Menu>, <5>, <1>, <1>, <8>, then <Enter>.
Erasing a macro key
1 Press <Macro Program> twice.
2.Erase Macro
/ /Enter

2 Press <Enter>.
3 Press the macro key you want to erase.
4 Press <Enter>. The following two displays will appear:
M1:Erase Macro
Yes  Enter
M1:Erase Macro
No  Cancel
5 Press <Enter> to erase the macro.
If you want to quit without erasing, press <Cancel>.
6 To erase another macro, repeat procedures from step 3.
Press <Reset> to return to standby mode.
Macro key speed
You can adjust the macro key speed.
1 Press <Macro Program> three times.
3.Macro Speed
/ /Enter

2 Press <Enter>.
3 Press <q> or <p> to select the mode you want appears. The possible settings are
“Normal”, “Slow” or “Fast”.
4 Press <Enter> to save the setting.
5 Press <Reset> to exit.
8-6
Special
features
Fax dialing using a macro key
To dial a fax number using a macro key:
1 Set the document.
2 Press the macro key in which you have stored the fax communication command.
3 Press <Start>, if you have not registered “Start” in the macro key.
Your machine will perform the operation now, or at whatever time you programmed.
If you programmed this key to delay its operation, the LCD shows:
** Reserved **
Apr 15 2008 1:30pm
If you programmed this key to perform the operation immediately after you press it, the
LCD shows the number:
9-1-972-55-4335
Ltr Mem 99%
1
2
3
4
5
6
Copying using macro key
7
To copy using a macro key:
1 Set the document.
8
2 Press the macro key in which you have stored the copy command.
features
9
3 Press <Start>, if you have not registered “Start” in the macro key.
10
Printing lists using the macro key
Special
11
To print a list using a macro key:
1 Press the macro key that is programmed for list printing.
12
2 Press <Enter>, if you have not registered “Enter” in the macro key.
13
14
Storing fax documents using macro key
To store a fax document for either polling or F-Code polling using a macro key:
A
1 Set the document.
2 Press the macro key that is programmed for the storing operation.
3 Press <Enter>, if you have not registered “Enter” in the macro key.
Special
features
8-7
Viewing counters
You can view the following counters.
Total Print
Shows the total number of copies, fax receptions, lists and PC
printouts made.
Copy
Shows the total number of copies printed.
Fax/List
Shows the total number of fax receptions and lists printed.
PC Print
Shows the total number of printouts.
Total Scan
Shows the total number of scanned pages.
Copy
Shows the total number of copy scans.
Fax
Shows the total number of fax scans.
PC Scan
Shows the total number of PC scans.
1 Press <Menu>, <2>, <1>, <1>, <1>, <Enter>.
Press <q> or <p> to toggle between the total printed and scanned pages.
-Total print LCD will show:
TotalPrint:100000000
/ /Enter

Press <Enter> and then <q> or <p> to show the counter for “Copy”, “Fax/List”, or
“PC Print”.
Copy
:030000000
Fax/List:040000000
PC Print:030000000
NOTE: Each count shows the total number of pages plus 1 regardless of the paper size which
you set for each job.
-Total scan The LCD willl show:
Total Scan:10001240
/ /Enter

NOTE: Only for the total scan counter, if the sheets you have scanned are leger-sized, the
machine will count 2 pages for each sheet. If the documents are legal-sized, the
machine will count 5 pages for every 4 sheets.
Press <Enter> and then <q> or <p> to show the counter for “Copy”, “Fax/List”, or
“PC Scan”.
Copy
Fax
:030000000
:040000000
PC Scan :030000000
NOTE: Each count shows the total number of pages plus 1 regardless of the paper size which
you set for each job.
2 Press <Reset> to the exit and return to the standby mode.
8-8
Special
features
Chapter
9
Security features
Security features............................................................................................ 9-2
Passcode protection................................................................................ 9-2
Security reception.................................................................................. 9-3
Masking the PIN.................................................................................... 9-5
Using department codes................................................................................ 9-8
Turning department code protection on and off................................... 9-8
Entering a department code.................................................................. 9-8
Erasing a department code.................................................................... 9-9
Turning the department code setting on and off.................................. 9-9
Fax charge setting................................................................................ 9-10
Copy charge setting.............................................................................. 9-10
Sending a fax using a department code.............................................. 9-11
Making a copy using a department code............................................. 9-11
Printing the department code list....................................................... 9-12
Resetting the department code counter.............................................. 9-12
Copy protection............................................................................................ 9-13
Security features
Your machine has a number of security features to keep your private fax documents
private, avoid unwanted outside communication and even protect against unauthorized
use of your machine.
These security features include:
(1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes.
Passcode protection
Your machine has a passcode protection system which must be turned on in order to use
the security features listed below:
• Security reception
• PIN mask
• Department code protection
To set the passcode:
1 Press <Menu>, <2>, <1>, <0>, <2>, then <Enter>.
Protect Passcode
Old Passcode
:****
2 When first creating a passcode, use the numeric keys to enter “0000”.
If you want to change or turn off the passcode, enter the current passcode.
3 Press <Enter>.
Protect Passcode
New Passcode
:0000
4 Enter the new four-digit passcode between “0001” to “9999” and press <Enter>.
– or –
To turn off passcode protection, enter “0000” and press <Enter>.
5 Write down the passcode, and keep it in a safe place.
6 Press <Reset> to exit and to return to the standby mode.
9-2
Security
features
Security reception
Security reception tells your machine to keep all received faxes in memory (but not print
them). You can print them out later at your convenience. For example, you could use
this if you are concerned about workers reading documents intended for your eyes only.
NOTE: For this feature to work, you must have activated the passcode protection as
described in the left column. You must also know the passcode.
1
1 Press <Menu>, <2>, <2>, <1>, <1>, then <Enter>.
2
2 Use the numeric keys to enter the protection passcode.
4
Activating security reception
3
Security Rx
Enter Passcode :****
Security Rx
5
:Off
/ /Enter

6
4 Press <q> or <p> to select “On”.
7
5 Press <Enter>. The machine shows the machine’s current clock setting:
Security Rx
Enter Time:
15:42
6 Use the numeric keys to enter the time (use a 24-hour format) for the machine enter
the security reception mode in every day.
8
9
10
features
To change a digit, press <t> to move to the left, or <u> to move right.
Then enter the correct digit.
7 Press <Enter>.
11
Turning the security reception on immediately
The machine will enter the security reception mode automatically at the predetermined
time. However, if you want to put the machine into security reception mode immediately,
you can do this by the following procedure:
NOTE: To enable the following procedure, the security reception feature must be set to
active (see “Activating security reception” above).
A
1 Press <Advanced Functions> repeatedly until “Security” appears, then press
<Enter>.
– or –
If you assigned “Security” to a soft key (page 8-2), simply press that key.
Security
Enter Passcode :****
2 Enter the four-digit passcode.
If you are using the soft key, skip to step 5 after you entered the passcode.
features
13
14
To turn the security reception on immediately:
Security
12
Security
3 Press <Enter>.
9-3
3 Press <Enter>.
Security
:Off
//Enter
4 Press <q> or <p> to select “On”.
5 Press <Enter>.
The security reception mode is activated.
Turning security reception off and Printing the document stored in memory
During security reception mode, an incoming fax goes directly into your machine’s
memory and the memory receive light comes on. But the incoming fax message is not
printed. To print the documents received during the security reception mode (and to
return your machine to normal reception until the security reception beginning time):
1 Press <Menu>, <4>, <3>, <4>, then <Enter>.
If you assigned “Security” to a soft key (page 8-2), simply press that key.
The machine shows:
Security Rx Doc.
Enter Passcode :****
2 Use the numeric keys to enter the four-digit passcode and press <Enter>.
•Your machine will print all the documents received in the memory and then erase
them from memory. Then the machine turns the security reception off until the
next time you have scheduled security reception.
NOTE: •If you enter incorrect passcode, your machine refuses to print, and security reception remains on.
•To turn the security reception off completely, select “Off” in step 4 of “Activating
security reception”, on page 9-3.
9-4
Security
features
Masking the PIN
To prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN (personal identification number) entry when dialing a number.
Your machine’s PIN mask feature helps you keep that PIN number private. With the
PIN mask feature activated, you can dial a number plus a PIN, but the PIN will not
appear in a journal, error message printout, delayed command list or a TCR (transmit
confirmation report).
There are three possible settings for the PIN mask:
•“Off” — Turns off the PIN mask feature. Any PIN you enter will appear on any display or printout which shows the number you dial.
•“Mode 1” — Each remote fax unit has a departmental PIN access code.
•“Mode 2” — Each fax user has a departmental PIN access code.
NOTE: •If you select Mode 1 and you will use a one-touch key or speed-dial number, you
must store the remote unit’s PIN access code within that number (see “Autodialing while using the PIN mask,” below for further details).
•If you select either Mode 1 or Mode 2 and will be using batch transmission, you
must store the PIN access code within the appropriate batch box.
2
3
4
5
6
7
Activating the PIN mask
NOTE: For this feature to work, you must have activated the passcode protection as
described on page 9-2. And you must know the passcode.
8
1 Press <Menu>, <2>, <2>, <1>, <4>, then <Enter>.
9
PIN Mode
Enter Passcode :****
features
10
2 Use the numeric keys to enter the four-digit passcode and press <Enter>.
11
:Off
//Enter
12
Security
PIN Mode
1
3 Press <q> or <p> until the mode you want appears.
4 Press <Enter>.
13
Autodialing while using the PIN mask
14
NOTE: The following instructions presume you understand how to set and use your
machine’s autodialer. If you need to review, see pages 3-4 and 3-8.
If you choose “Mode 1”
In Mode 1, before dialing a number for the first time, you must add the PIN to the stored
one-touch key or speed-dial number.
1 Begin by creating or changing an entry in the autodialer (see pages 3-4 and 3-8).
While you are setting this up, the machine asks you to enter the PIN.
Set PIN Number
Enter Passcode :****
Security
features
9-5
A
2 Use the numeric keys to enter the four-digit protection passcode and press <Enter>.
01:PIN Number
_
3 Use the numeric keys to enter the PIN and press <Enter>.
4 When you finish, press <Reset>.
NOTE: While in Mode 1, any autodialer numbers you use must include the PIN. This also
applies to autodialer numbers used with batch transmission (see page 4-13).
If you choose “Mode 2”
In Mode 2, you do not have to add the PIN to the autodialer setting. Instead, you can
enter the PIN manually each time you autodial:
1 Dial the number as you normally would, using the autodialer.
The machine now asks for the PIN:
Enter PIN Number
_
2 Use the numeric keys to enter the PIN and press <Start>.
Your machine will dial the number.
Dialing from the numeric keypad while using the PIN mask
If you choose “Mode 1”
1 Enter the phone number, then press the <
> key and enter the PIN.
The PIN always goes last.
For example, to dial 19725550911 with a PIN of “123456,” enter 19725550911*123456:
Press Start
13725550911*123456_
2 Press <Start>. The PIN disappears from the display, and your machine dials the
desired phone number.
If you choose “Mode 2”
1 Enter the phone number as usual.
Press Start
13725550911_
2 Press <Start>.
Enter PIN Number
_
3 Use the numeric keys enter the PIN and press <Start>.
Your machine dials the number.
9-6
Security
features
Performing a batch transmission while using the PIN mask
NOTE: The following instructions presume you are familiar with how to set and use both
your machine’s autodialer and the batch transmission feature. If you need to review,
see pages 3-1 to 3-12 for more on the autodialer and/or pages 4-13 to 4-15 for more
on batch transmission.
If you chose “Mode 1” or “Mode 2”
NOTE: Any autodialer number you use with batch transmission must include the PIN (to
review how to include this information in an autodialer number, review the Mode 1
instructions under “Autodialing while using the PIN mask,” page 9-5).
Before sending a batch transmission for the first time, you must store the PIN within its
batch box.
1 Follow the steps for creating or modifying a batch box (page 4-13).
The machine asks for the fax number.
1
2
3
4
5
2 Enter an autodialer number or use the numeric keys to manually enter the fax number, to which the batch transmission should go.
NOTE: If you are entering a number using the numeric keys, enter the fax number, followed
by the < > key and then the PIN.
3 Press <Enter> to save the setting.
4 Continue with the steps for creating or modifying a batch box.
Now you can perform a batch transmission to this box while the PIN mask is activated.
6
7
8
9
10
features
1:Fax Number
_
11
Security
12
13
14
A
Security
features
9-7
Using department codes
When the department code setting is activated, the machine reminds each user to enter
the department code before sending a document or making copies. With this feature, the
fax transaction time and the copy charge can be managed by department.
After this setting is turned on, assign a specific code to each user/department and tell
them to enter these department codes before sending faxes or making copies.
Turning department code protection on and off
This feature protects the department code settings from unauthorized access. After you
set it, you will have to enter a passcode to access the department code settings.
NOTE: This feature will work only if you have activated the passcode protection (see page
9-2).
1 Press <Menu>, <3>, <3>, <1>, then <Enter>.
Set Dept. Protect
Enter Passcode: ****
2 Use the numeric keys to enter the four-digit passcode.
3 Press <Enter>.
Dept. Protect
:Off
/ /Enter

4 Press <q> or <p> to select “On” or “Off”.
5 Press <Enter>.
To cancel, press <Reset>.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1 Press <Menu>, <3>, <3>, <2>, then <Enter>.
Select Department No
001:No Number Stored
NOTE: If the department code operation is protected, the machine beeps briefly and then
returns to the standby mode. You will have to turn off the protection first (see
“Turning department code protection on and off” above).
2 Press <Enter>.
001:Enter Dept. Code
000000000
3 Use the numeric keys to enter the department code.
9-8
Security
features
4 Press <Enter>.
01:Name
_
;Upper
5 Use the numeric keys to enter the one-touch key name.
The name can hold up to 20 characters.
(Regarding how to enter characters, see “Entering characters” on page 2-2.)
To change the name, press <t> or <u> to move the cursor, press <Cancel> to erase
the name. Then enter the correct name.
6 Press <Enter> to save the setting.
2
3
7 To enter another department code, repeat procedures from step 2.
To stop entering department codes, press <Reset>.
4
Erasing a department code
5
1 Press <Menu>, <3>, <3>, <3>, then <Enter>.
6
Select Department No
001:987654321
NOTE: If the department code operation is protected, the machine beeps briefly and then
returns to the standby mode. You will have to turn off the protection first.
2 Press <q> or <p> to select the code you want to erase.
001:Erase Dept. Code
No  Cancel
8
features
10
11
4 Press <Enter> to erase the code.
To cancel, press <Cancel>.
5 To erase another department code, repeat procedures from step 2.
Security
12
To cancel, press <Reset>.
13
Turning the department code setting on and off
NOTE: To turn the department code setting on, at least one department code must exist in
your machine.
1 Press <Menu>, <3>, <3>, <4>, then <Enter>.
Fax Department :Off
/ /Enter

NOTE: If the department code operation is protected, the machine beeps briefly and then
returns to the standby mode. You will have to turn off the protection first.
2 Press <q> or <p> to select “On” or “Off” for the fax department management.
Security
7
9
3 Press <Enter>. The following two displays will appear alternately:
001:Erase Dept. Code
Yes  Enter
1
features
9-9
14
A
3 Press <Enter>.
Copy Department :Off
/ /Enter

4 Press <q> or <p> to select “On” or “Off” for the copy department management.
5 Press <Enter> to save the setting.
To exit and return to the standby mode, press <Reset>.
Fax charge setting
You can manage the print charge for each fax reception.
To enter the charge per page:
1 Press <Menu>, <2>, <2>, <1>, <5>, then <Enter>.
Fax Charge
(00.00–99.99)
00.00
2 Use the numeric keys to enter the charge per page.
3 Press <Enter>.
Copy charge setting
You can manage the copy charge for each copy.
To enter the copy charge per page:
1 Press <Menu>, <2>, <3>, <8>, then <Enter>.
Copy Charge
(00.00–99.99)
00.00
2 Use the numeric keys to enter the charge per page.
3 Press <Enter>.
9-10 Security
features
Sending a fax using a department code
For this operation to work, make sure:
•The department code should be set on your machine.
•You know the department code.
1 Place your document on the ADF (see page 2-11 for details).
2 Adjust the document resolution and contrast.
3 Enter the fax number by either pressing a one-touch key, entering a speed-dial number or manually dialing it.
1
2
3
4 Press <Start> (if you pressed a one-touch key, no need to press <Start>).
Enter Dept. Code
000000000
4
5 Use the numeric keys to enter the appropriate department code.
5
6 Press <Start>.
6
Making a copy using a department code
For this operation to work, make sure:
•The department code should exist on your machine.
•You know the department code.
7
8
1 Place your document on the ADF.
9
2 Use the numeric keys to enter the number of copies.
4 Press <Start>.
features
10
Enter Dept.Code
000000000
11
5 Use the numeric keys to enter the appropriate department code.
Security
12
6 Press <Start>.
13
14
A
Security
features
9-11
Printing the department code list
The department code list includes the following information for each department code:
•Department code
•Department name
•Total communication time (in hours, minutes and seconds; h:mm:ss)
Counts the communication time up to 999:59:59 (999 hours:59 minutes:59 seconds). If the fax exceeds the maximum time, it will not count further.
•Total printed pages for fax reception
Counts the pages up to 999999 pages. If the fax exceeds the maximum page, it
will not count further.
•Total print charge for fax reception
Counts the charge up to 9999999.99. If the fax reception exceeds the maximum
charge, it will not count further.
•Total printed pages of copying
Counts the pages up to 999999 pages. If the copy exceeds the maximum page, it
will not count further.
•Total copy charge
Counts the copy charge up to 9999999.99. If the copy exceeds the maximum
charge, it will not count further.
•Total charge for copy and fax receptions
The sum of the copy charge and print charge for fax reception will be printed.
NOTE: If you want to reset the total counts for each department code, see “Resetting the
counter for department code list” below.
To print the list:
Press <Menu>, <5>, <1>, <1>, <2>, then <Enter>. The department code list will be
printed.
NOTE: If the department code operation is protected (see page 9-8), the machine beeps
briefly and then returns to the standby mode. You will have to turn off the protection first.
Resetting the department code counter
To clear the current counts for each department code:
1 Press <Menu>, <3>, <3>, <5>, then <Enter>.
2 The following two displays will appear alternately:
Reset Dept.Count
Yes  Enter
Reset Dept.Count
No  Cancel
3 Press <Enter> to reset the counter of each department code.
Press <Cancel> to cancel the resetting.
4 Press <Reset> to exit and return to the standby mode.
9-12 Security
features
Copy protection
Limit the use of your machine to only sending and receiving faxes — in other words, to
activate copy protection:
1 Press <Menu>, <2>, <3>, <4>, then <Enter>.
1
Copy Protect
Enter Passcode :****
2
2 Press <q> or <p> to select “On” or “Off”.
Copy Protect
:Off
/ /Enter
3

3 Press <Enter> to save the setting.
If the copy protection is active, whenever someone tries to switch the machine to copy
mode, the machine will sound a brief alarm tone and display:
Fax Ready
Copy Off
4
5
6
7
8
9
features
10
11
Security
12
13
14
A
Security
features
9-13
This page intentionally left blank.
9-14 Security
features
Chapter
10
User settings
Machine settings.......................................................................................... 10-2
Accessing the machine setting............................................................. 10-2
Fax settings.................................................................................................. 10-5
Accessing the fax settings.................................................................... 10-5
Copy settings................................................................................................ 10-7
Accessing the copy setting................................................................... 10-7
Scanner settings........................................................................................... 10-8
Accessing the scanner setting.............................................................. 10-8
Machine settings
The machine settings allows you to customize various settings of your machine to match your needs.
Accessing the machine setting
1 Press <Menu>, <2>, <1>.
[Program]
No.21_
1 Machine Settings
2 Press <Enter>.
[Program]
No.2101
01 Cassette Size
3 Use <q> or <p> to search the item you want to set or change and press <Enter>.
4 Change setting and press <Enter>.
table:
For details of each setting, refer to the following
5 When you have finished, press <Reset> to return to the standby mode.
The underlined settings are factory defaults.
01.Cassette Size
Sets the paper size (see page 2-16).
02.Protect Passcode
Sets the protect passcode for using the security features (see page 9-2).
03.Soft Key
Assigns the functions you use frequently, giving you instant function
access from the control panel (see page 8-2).
04.Silent Mode
Mutes or selects the volume of the ringer, the alarm and the key tones.
On
After you turn the silent mode on, you can set the following:
Ringer Silent
On The machine will not ring when receiving a call.
Off The machine will ring normally.
Alarm Silent
On The machine will not sound any alarms including an
error alarm.
Off The machine sounds an alarm when an error occurs
or makes after fax reception or copying.
KeyBuzzer Silent
On The machine will not sound the key touch tone.
Off The machine make a sound when the keys are
pressed.
Alarm & Key Volume
When the silent mode is “Off”, or the “Alarm Silent” or “Key
Buzzer Silent” is set to “Off”, this optional setting will appear
to adjust the volume.
Max Loudest setting
Mid Medium setting
Min Low setting
Off
Turns off the silent operation mode. The machine will ring and
beep as usual. You can select the volume from “Max”, “Mid” or
“Min”.
10-2 User
settings
05.Energy Save Mode Sets the machine to conserve power when not in use.
On
The machine saves power consumption after the specified
idle time elapses.
Off
Cancels the energy save mode.
06.Fax & Copy
Makes a copy of your document each time it is transmitted (see page 4-18).
07.Primary Mode
The machine returns to the primary mode when the standby status continues for longer than 3 minutes after finishing the sending or printing jobs.
With this setting, the machine always starts up in the primary mode.
In default settings, the copy mode is set for the primary mode. However,
you can change the primary mode to the fax mode or to the scan mode.
08.Service Mode
For technical support. Do NOT change this setting without an authorized technician’s advice.
09.Date & Time
Sets the current date and time using 24-hour format.
10.Paper Source
Sets the usage rules for the paper cassettes and bypass tray.
Cassette1
You can choose one of the following for cassette 1.
Fax/Copy Used for fax printing, list printing and copying.
Not Used Cassette 1 is not used for faxing and copying.
Can be used for the separator page function
(page 5-14) or PC printing.
Fax
Used only for fax printing and list printing.
Copy
Used only for copying.
Cassette2
You can choose one of the following for cassette 2.
Fax/Copy Used for fax printing, list printing and copying.
Not Used Cassette 2 is not used for faxing and copying.
Can be used for the separator page function
(page 5-14) or PC printing.
Fax
Used only for fax printing and list printing.
Copy
Used only for copying.
Bypass tray You can choose one of the following for the bypass tray.
Fax/Copy Used for fax printing, list printing and copying.
Not Used The bypass tray is not used for faxing and copying.
Can be used for the separator page function
(page 5-14) or PC printing.
Fax
Used only for fax printing and list printing.
Copy
Used only for copying.
NOTE:
•The “Cassette2” appears only when the optional second cassette has been installed.
•For details of PC printing, refer to the PDF manual on the GDI Pritner/Scanner Driver
CD supplied with the machine.
11.Page Counter
Displays the total number of printed and scanned page (see page 8-8).
User
settings
10-3
1
2
3
4
5
6
7
8
9
10
11
settings
•The idle time can be changed in the “Initial setting” mode (see pages 1-13 to 1-15).
•While the machine is in the energy save mode, the machine shows “Energy Save Mode”
on the LCD, but all the lights on the control panel and scanner lamp will not be off.
12
User
NOTE:
13
14
A
12.Scanner Sleep
10-4 User
You can specify the sleep period of the scanner lamp to prolong the life
of your machine’s scanner lamp. You can use the machine during the
scanner sleep mode, but it will take a few moments to light the scanner
lamp completely.
On
After you turn the scanner sleep mode on, you can set the
scanner lamp sleep start time and sleep reset time.
Start time
Enter the sleep start time using 24-hour format.
(E.g. 10:00 p.m. as 22:00)
The machine automatically turns off the scanner lamp at
the time specified here.
The default start time: 22:00
Reset time
Enter the sleep end time using 24-hour format.
The machine automatically turns on the scanner lamp at
the time specified here.
The default reset time: 06:00
Off
Disables the scanner sleep mode. The scanner lamp always
lights.
settings
Fax settings
The fax settings allows you to customize various fax settings to match your needs.
Accessing the fax settings
1
1 Press <Menu>, <2>, <2>.
[Program]
No.22_
2 Fax Settings
2 Press <Enter>.
2
3 Use <q> or <p> to search the item you want to set or change and press <Enter>.
4 Change settings and press <Enter>. For details of each setting, refer to the table
4
3
[Program]
No.2201
01 Scan Parameters
below:
5 When you have finished, press <Reset> to return to the standby mode.
6
The underlined settings are factory defaults.
7
8
9
Rx Reduc. Rate
Auto
Refer to page 5-7.
Automatically reduces printouts at variable
rates down to a minimum of 50%. Tries to
reduce printout to fit on one sheet of your
selected paper size. If it can’t, print the
received document at 100% size on two or more
pages.
100%
Will not reduce the received documents.
Margin Sets the reduction margin for Auto reduction (00 to 85 mm).
40 mm
Half Page Recept.
Off
Will not combine the half-page receptions.
On
Combines two of half-page receptions onto a
single sheet
03 # Of Rings
Sets the number of rings (00 to 10 rings) before your machine answers.
# Of Rings
02 times
04 Redial
Sets the number of times (00 to 14 times) and interval (0 to 5 minutes)
for automatic fax redialing.
# Of Redials
02 times
Redial Interval 1 min.
05 Dialing Pause
Sets the dialing pause length (00 to 10 sec.).
02 sec.
User
settings
10-5
10
11
settings
02 Print Parameters
Resolution
You can choose one of the following.
Normal
Scan at 8 dots/mm × 3.85 lines/mm.
Fine
Scan at 8 dots/mm × 7.7 lines/mm.
S-Fine
Scan at 8 dots/mm × 15.4 lines/mm.
Gray
Scan at 8 dots/mm × 7.7 lines/mm.
Contrast
You can choose one of the following.
Normal, Dark, Darkest, Light or Lightest
S-Fine Resol. You can choose one of the following.
400dpi, 600dpi
12
User
01 Scan Parameters
5
13
14
A
06 Memory Tx
Default setting for Memory transmission (see page 4-3).
On
The machine scans all pages into memory before dialing.
When it makes contact, the machine transmits the stored
document from memory
Off
Cancels the Memory Tx.
07 Quick Tx
Default setting for Quick Memory transmission (see page 4-3).
On
The machine doesn’t wait to scan all pages into memory
before dialing. After it scans the first page of the document,
the machine will start sending.
Off
Cancels the Quick memory Tx.
08 Select TTI
Selects the TTI that will print to the top of each page you send.
See page 4-16.
09 ECM Mode
Default setting of ECM (error correction mode).
On
Reduces line errors during sending or receiving with another
fax that supports ECM.
Off
Cancels the ECM.
10 Block Junk Fax
Rejects fax receptions from unauthorized incoming numbers.
Default setting is “Off” (see page 5-9).
11 Security Rx
Keeps all received fax messages in memory and print them later.
Default setting is “Off” (see page 9-3).
12 Separator Page
Sets a partition each received document by inserting a separator page.
Default setting is “Off” (see page 5-14).
13 Receive
TimeStamp
Prints the received date and time at the top of each received fax message
On
Prints received time at the top of each page you received.
Off
Cancels this feature.
Received Time your machine prints.
Sender name
Received
Dec 15 2007 1:30 pm
Fax: Sender fax number
Dec 15 2007 1:30 pm P. 001/001
THE SLEREXE COMPANY LIMITED
SAPORS LANE - BOOLE - DORSET - BH25 8ER
TELEPHONE BOOLE (94513) 51617 - TELEX 123456
Sender information send
from the remote fax.
14 PIN Mode
Prevents unauthorized long-distance calls (see page 9-5).
15 Fax Charge
Sets the per page fax charge from $00.00 to 99.99 (see page 9-10).
$00.00
16 Dial Prefix
Stores the appropriate access number to access the alternative telephone service provider (see page 4-20).
19 E-mail Gateway
Turns the E-mail gateway on/off.
On
Sends documents to the e-mail gateway.
Off Cancels this feature.
10-6 User
settings
Copy settings
The copy settings allows you to customize various copy settings to match your needs.
Accessing the copy setting
1
1 Press <Menu>, <2>, <3>.
[Program]
No.23_
3 Copy Settings
2
2 Press <Enter>.
3
[Program]
No.231
1 Scan Parameters
3 Use <q> or <p> to search the item you want to set or change and press <Enter>.
For details of each setting, refer to the following
6
5 When you have finished, press <Reset> to return to the standby mode.
7
The underlined settings are factory defaults.
1 Scan Parameters
Doc. Type You can choose one of the following for the default.
Text, Photo&Text, Photo
Contrast You can choose one of the following for the default.
Normal, Dark, Darkest, Light , Lightest
2 Auto Reset Time
The machine returns to its initial condition automatically in a certain
period of time. You can change this time from 1 to 10 minutes.
03 min.
3 Copy Auto
The machine automatically selects the recording paper size according to
the document size and enlargement/reduction rate. You can change it
to select the document size or enlargement/reduction rate automatically,
instead of the recording paper size.
Paper Size The paper will be selected automatically according to the
document size and copy ratio.
Reduction Copy ratio will be set automatically according to the paper
size and document size.
Doc. Size Document size will be set automatically according to the
paper size and copy ratio.
8
4 Copy Protect
Protects when switching to the copy mode (see page 9-13).
5 Sort Copy
Default sort copy setting.
On
The copies can be assembled as sets in sequential order.
Off
The copies will be printed on a page-by-page basis.
6 Combine
Default combine copy setting.
On
The machine always performs combine copies.
Off
The machine only makes combine copies when set manually.
User
settings
5
10-7
9
10
11
settings
table:
12
User
4 Change settings and press <Enter>.
4
13
14
A
7 Resolution
Default setting for copy resolution.
600dpi The machine makes a high resolution copy (600 dpi × 600
lpi), but it also requires more memory than the normal copy
resolution.
300dpi The machine makes copies with normal resolution (600 dpi ×
300 lpi).
8 Copy Charge
Sets the per page copy charge from $00.00 to 99.99 (see page 9-10).
$00.00
Scanner settings
The scanner settings allow you to customize various scanner functions to match your needs.
Accessing the scanner setting
1 Press <Menu>, <2>, <4>.
[Program]
No.24_
4 Scanner Settings
2 Press <Enter>.
[Program]
No.241
1 Scan Parameters
3 Use <q> or <p> to search the item you want to set or change and press <Enter>.
4 Change settings and press <Enter>.
table:
For details of each setting, refer to the following
5 When you have finished, press <Reset> to return to the standby mode.
The underlined settings are factory defaults.
1 Scan Parameters
Doc. Type
You can choose one of the following.
Text, Photo&Text, Photo
Resolution
You can choose one of the following.
200 dpi, 300 dpi, 600 dpi
Contrast
You can choose one of the following.
Normal, Dark, Darkest, Light, Lightest
2 Auto Reset
Auto Reset Time
Sets the time (minutes) for the scan parameters to return to their
default condition. You can change this time from 01 to 10 minutes.
03 min.
Reset After Scan
You can program the settings to return to their default condition as
soon as scanning has been completed.
On, Off
For details of scanner settings, refer to the PDF manual on the GDI Printer / Scanner Driver CD supplied with the machine.
10-8 User
settings
Chapter
11
Report & Lists
Table of the lists and journal....................................................................... 11-2
Activity journal............................................................................................ 11-4
Setting the activity journal.................................................................. 11-4
Printing an activity journal manually................................................ 11-4
Setting the printing order of the activity journal............................... 11-5
Transmission Confirmation Report............................................................ 11-5
Setting the transmission confirmation report.................................... 11-5
Stored document list.................................................................................... 11-6
Erased document notification...................................................................... 11-6
Table of the lists and journal
The following table lists the report and lists that your machine can print out.
Description
Refer
page
Function List
Lists the functions available on your machine and the keystrokes needed to complete them.
To print this list, press <Menu>, <5>, <1>, <0>, <1>, <Enter>.
2-8
Machine Settings List
Lists the current machine settings.
To print this list, press <Menu>, <5>, <1>, <0>, <2>, <Enter>.
2-8
10-2
Fax Settings List
Lists the current fax settings.
To print this list, press <Menu>, <5>, <1>, <0>, <3>, <Enter>.
2-8
10-5
Copy Settings List
Lists the current copy settings.
To print this list, press <Menu>, <5>, <1>, <0>, <4>, <Enter>.
2-8
10-7
Activity Journal
Prints recent fax transactions performed by your machine.
To print the activity journal, press <Menu>, <5>, <1>, <0>,
<5>, <Enter>. You can also set the machine to print activity
journal automatically every 100 fax transactions.
2-9
11-4
Commands List
Lists the following items:
• The command number
• The number or name of the destination
• The start time (dd,hh:mm format)
• A note — telling if the command is a polling or F-Code
operation.
To print this list, press <Menu>, <5>, <1>, <0>, <6>, <Enter>.
2-9
4-9
One-Touch List
Lists each one-touch key’s number, name and fax/phone number you have stored.
To print this list, press <Menu>, <5>, <1>, <0>, <7>, <Enter>.
2-9
3-4
Speed-Dial List
Lists each number’s three-digit identifier, name and fax/
phone number you have stored.
To print this list, press <Menu>, <5>, <1>, <0>, <8>, <Enter>.
2-9
3-7
Group List
Lists one-touch speed-dial numbers you have stored into
group numbers.
To print this list, press <Menu>, <5>, <1>, <0>, <9>, <Enter>,
then select the group number and press <Enter>.
2-9
3-9
Block Junk Dial List
Lists blocked phone numbers.
To print this list, press <Menu>, <5>, <1>, <1>, <0>, <Enter>.
2-9
5-9
Cover Page
Prints a sample cover page.
To print this list, press <Menu>, <5>, <1>, <1>, <1>, <Enter>.
2-9
4-19
Department List
Lists total communication time, printed pages of fax reception, print charge of fax reception, total copy page, copy
charge and the sum of copy charge and print charge of fax
reception for each department code.
To print this list, press <Menu>, <5>, <1>, <1>, <2>, <Enter>.
2-9
9-12
Name
11-2 Report & Lists
Refer
page
Description
F-Code Box List
Lists each box’s identifier number, box name (if any), sub2-9
address, password, box type and each box’s settings.
6-7
To print this list, press <Menu>, <5>, <1>, <1>, <3>, <Enter>.
F-Code Doc. List
Lists the each box’s identifier number, box name (if any),
2-9
box type and each file number (or document number) that is 6-7
stored.
To print this list, press <Menu>, <5>, <1>, <1>, <4>, <Enter>.
Batch Box List
Lists each box’s identifier number, destination name, fax
2-9
number and day and time the transmission should start.
4-14
To print this list, press <Menu>, <5>, <1>, <1>, <5>, <Enter>.
Batch Doc. List
Lists the documents’ file numbers.
2-9
To print this list, press <Menu>, <5>, <1>, <1>, <6>, <Enter>. 4-14
Fax Forward List
List the each transfer rule’s identifier number, remote fax’s
number where you want documents to be transferred, on/off
setting, time period and auto print setting.
To print a program list, press <Menu>, <5>, <1>, <1>, <7>,
<Enter>.
2-9
5-13
Lists the each key’s macro key number and the name of the
job stored in the macro key.
To print a program list, press <Menu>, <5>, <1>, <1>, <8>,
<Enter>.
2-9
8-4
Macros List
1
2
3
4
5
6
Scanner Settings List
Lists the current scanner settings.
2-9
To print this list, press <Menu>, <5>, <1>, <1>, <9>, <Enter>. *1
Store Doc. List
Prints how much memory each stored document is using.
2-9
To print this list, press <Menu>, <5>, <1>, <2>, <0>, <Enter>. 11-6
Network Settings List
Lists the current network settings.
2-9
To print this list, press <Menu>, <5>, <1>, <2>, <2>, <Enter>. *2
Transmission Confirmation Report
Prints after each document transmission.
11-5
*1 F
or details of scanner settings, refer to the PDF manual on the GDI Printer / Scanner Driver CD
supplied with the machine.
*2 The optional NIC (Network Interface Card) is required.
7
8
9
10
11
12
Report & Lists
Name
13
14
A
Report & Lists 11-3
Activity journal
Just as a checkbook records your daily financial transactions, your machine keeps an
activity journal which records the 100 most recent fax transactions. The activity journal
lists the following information for each transaction:
•Assigned number, starting each day at 001
•Remote location called
•Resolution mode
•Starting date and time
•Duration, in minutes and seconds
•Length, in number of pages
•Department code (see page 9-8)
•Result of the call — If preceded by an asterisk < >, this signifies an ECM communication. If preceded by a pound < >, this signifies communication was via the
highspeed V.34 modem.
•Any special operations — For example, a fax call made using an external telephone will appear as “Manual”.
Setting the activity journal
Your fax machine will print the activity journal automatically after 100 transactions. To
toggle this automatic printing to “On” or “Off”:
1 Press <Menu>, <3>, <1>, <1>, <Enter>.
Journal AutoPrt.:Off
/ /Enter

2 Press <q> or <p> to select “On” or “Off” and press <Enter>.
Printing an activity journal manually
To print an activity journal immediately without waiting for 100 transmissions to be
completed:
1 Press <Menu>, <5>, <1>, <0>, <5>, <Enter>.
Tx Report
//Enter
2 Press <q> or <p> to select the journal type you want to print.
•“Tx Report” prints transmission reports only.
•“Rx Report” prints reception reports only.
•“Tx/Rx Report” prints both transmission and reception reports.
3 Press <Enter>.
11-4 Report & Lists
Setting the printing order of the activity journal
Your machine prints the activity journal for every fax transaction. For example, if your
machine has to redial a call, it will list those redials on the journal.
If you want to list those activities in the order of their assigned numbers, you can change
the printing order of the activity journal.
To change the printing order:
1 Press <Menu>, <3>, <1>, <2>, <Enter>.
1
2

2 Press <q> or <p> to select “On” or “Off”.
If you want the activity journal to print in the order of assigned number, choose “On”.
Otherwise, the machine will list every fax transaction of the same command and same
location.
3 Press <Enter> to save the setting.
Transmission Confirmation Report
Setting the transmission confirmation report
Your machine can print a transmit confirmation report (TCR) after sending a fax to any
Group 3 fax machine. The TCR lists the following information for each communication:
•Date and time of the TCR’s printout •Remote location called
•Resolution mode
•Starting date and time
•Duration, in minutes and seconds •Length, in number of pages
•Result of the call
•Any special operations — For example, a fax call made using an external telephone will appear as “Manual”.
•Sample of the document — An reduced image of the first page of the document
If an error occurs, the TCR tells you the remote location which was called, the error code
(page 12-18) and error message (page 12-14).
To set the printing of TCR:
1 Press <Menu>, <3>, <1>, <3>, <Enter>.
Report AutoPrint:Off
/ /Enter

2 Press <q> or <p> until the setting you want appears and press <Enter>.
NOTE: You can change the present setting to the opposite for only one transmission by the
following procedure.
•Press the <Report> soft key.
— or —
•If the “Report” has not been assigned to any softkey, press <Advanced Functions>
repeatedly until “Report” appears, then press <Enter>.
Report & Lists 11-5
3
4
5
6
7
8
9
10
11
12
Report & Lists
Journal Line Up :Off
/ /Enter
13
14
A
Stored document list
Your machine can print a list of documents stored in memory. It will tell you how much
memory each document is using.
The list includes:
•Type — The type of the document, such as “Batch box”
•Data (in Kbyte) — How much memory is used for the document
•Page — The number of pages
•Note — Other information, such as the box number
To print the list of documents stored in memory:
Press <Menu>, <5>, <1>, <2>, <0>, then <Enter>.
Erased document notification
•When the image data stored in memory is erased by accident, a notification will be
printed as soon as the power comes back, listing information about the erased image
data.
•The following is an example of a received file that has been erased. In addition, “Command erased”, “Erased Poll Documents” and “F-Code box document erased” may be
printed.
May
1
2
3
4
1. No. — The number of the communication
2. From — Sender information (be indicated in the
following order)
(1) Sender name
— or —
(2) Sender number (if (1) has not been
registered)
— or —
(3) Blank (if both (1) and (2) have not been
registered)
3. Mode — Resolution in the communication
4. Start — The time the communication started
5. Time — The time required for the communication
6. Page — The number of pages received
7. Code — When “Department code” has been set, the
department number is recorded here.
11-6 Report & Lists
5
6
7
8
9
8. Result — Communications results
OK:
Completed normally
*:Communicated in ECM mode
#:Communicated via super G3
Error code:Finished abnormally (for information regarding error codes, refer to
pages 12-17 to 12-18)
9. Note —
Polling:
Polling reception
Manual: Manual reception
F-Polling: Indicates F-Code polling
Security:Received in F-code security box
Relay:
Received by F-code relay
Bulletin:Received in F-code bulletin box
Chapter
12
Maintenance & Problem solving
Maintenance................................................................................................. 12-2
Cleaning tips......................................................................................... 12-2
Cleaning the scanning area................................................................. 12-2
Cleaning the ADF rollers..................................................................... 12-3
Cleaning the drum charge wire and the print head........................... 12-3
Replace the toner cartridge................................................................. 12-4
Replacing the drum cartridge.............................................................. 12-6
Troubleshooting........................................................................................... 12-8
Document jams..................................................................................... 12-8
Paper jams.......................................................................................... 12-10
LCD error messages........................................................................... 12-13
“Check Message” printouts................................................................ 12-16
Error code........................................................................................... 12-17
Machine errors................................................................................... 12-19
Faxing errors...................................................................................... 12-19
Copying errors.................................................................................... 12-20
PC printing errors [CD]..................................................................... 12-20
Scanner errors [CD]........................................................................... 12-20
Print quality problems....................................................................... 12-21
If you cannot solve the problem......................................................... 12-23
Maintenance
Cleaning tips
Some things to keep in mind about cleaning your machine:
•Do clean it! Dust and dirt, especially around the fax machine’s air vents can shorten
your machine’s life.
•Always unplug the machine before you clean it.
•Never spray any cleaner directly onto your machine. The drifting spray could
damage components inside.
•Never try to clean sealed areas inside your machine. They are sealed for both
your safety and the safety of your machine.
•For cleaning the machine’s exterior, use a mild cleaning solution sprayed onto a lintfree cloth.
•In areas you cannot reach with swabs, always use dry, dust-free compressed air to
gently blow away dust and other material.
Cleaning the scanning area
1 Wipe the ADF glass with a clean, soft, lint-free cloth moistened with water.
2 Then wipe it with a clean, soft, dry, lint-free cloth until it is clean and dry.
ADF glass
12-2 Maintenance & Problem
solving
Cleaning the ADF rollers
If you are having trouble with getting your documents to feed properly, try this procedure:
1 Turn off the power and disconnect the power cable from the wall outlet.
2 Open the ADF cover.
3 Use a cloth moistened with a rubber roller cleaner to clean the face of the rollers.
Rotate the rollers by hand to allow cleaning of the entire roller surface.
1
2
3
4
5
6
7
When the following message appears on the LCD or if there are any poor print quality
on your print, the charge wire of the drum cartridge requires cleaning.
Open Front Cover
Follow Instruction A
NOTE: Your machine can print about 100 sheets after this message appears, but afterwards
the machine displays “Printer Not Usable” message and it cannot print any page
until the charge wire is cleaned.
To clean the charge wire
1 Open the front cover.
2 Gently pull the blue cleaning rod toward you, making sure it fully extends. Then
return the rod to its original position. This operation also clean the print head.
8
9
10
11
12
13
solving
Cleaning the drum charge wire and the print head
Maintenance & Problem
14
A
Instruction A
Pull the blue rod toward
you,making sure it fully
extends.
2 Return the rod to its
original position.
1
3 Close the front cover.
Maintenance & Problem
solving
12-3
Replace the toner cartridge
When the toner runs out, your machine shows “Toner Empty” on the LCD and it cannot
print any page until the toner cartridge is replaced to the new one.
To replace the toner cartridge:
1 Open the front cover.
2 Turn the toner cartridge locking lever to the left (unlock position).
3 Pull the used toner cartridge out.
12-4 Maintenance & Problem
solving
4 Unpack the toner cartridge from its carton. Then, holding the toner cartridge with
both hands, gently shake it to distribute the toner evenly inside the cartridge.
NOTE: Do not touch the roller of the toner cartridge.
1
2
3
5 Slide the toner cartridge into the machine firmly until it locks into place completely.
4
5
6
7
8
9
10
6 Turn the cartridge locking lever to the right until it locks into place completely.
11
12
solving
13
Maintenance & Problem
14
A
7 Close the front cover.
Maintenance & Problem
solving
12-5
Replacing the drum cartridge
When the drum is near the end of life, the machine shows “Replace Drum Soon” on the
LCD. You should obtain a replacement drum cartridge soon. When the machine shows
“Replace Drum”, it cannot print until the drum cartridge is replaced.
To replace the drum cartridge:
1 Open the side cover and front cover.
2 Turn the toner cartridge locking lever to the left (unlock position), then pull the toner
cartridge out. The toner cartridge must be removed to replace the drum cartridge.
3 Pull the used drum cartridge out.
4 Unpack the new drum cartridge from its carton and slide it into the machine firmly
until it locks into place completely.
12-6 Maintenance & Problem
solving
5 Reinstall the toner cartridge and turn the cartridge locking lever to the right until it
locks into place completely.
1
2
3
4
6 Close the front and side cover.
5
6
7
8
9
10
11
12
solving
13
Maintenance & Problem
14
A
Maintenance & Problem
solving
12-7
Troubleshooting
Document jams
Case 1:
If a document jams in the ADF, the following message will be displayed.
Open&Close ScanCover
Reset Document
Also, if a document jam occurs during a quick memory transmission or real-time transmission, the following check message will be printed to tell you which page is jammed.
Apr 15 2008 11:30pm
Case 2:
If a document jams while scanning into memory for sort copy or normal memory transmission, the machine will show:
Document Jam
ContStor Enter/Cancl
1 If you want to continue the operation, press <Enter> and proceed to step 2.
To abort the operation, press <Cancel>.
NOTE: If the machine is left idle for 3 minutes, the machine will abort the operation automatically
2 The machine will show which page (i.e., which page number) is jammed.
Clear the
document jam and reset document in the ADF from the jammed page forward, then
press <Start>.
p 2. Reset Document
Press Start key
NOTE: •If the machine is left idle for 3 minutes, the machine will begin to send or copy
the document(s) it has.
•If you wish to cancel this operation, press <Stop>. The machine will delete all
pages from memory and then return to the standby mode.
12-8 Maintenance & Problem
solving
Jammed in the input area
1 Open the ADF cover.
1
2
3
2 Gently remove the document from the ADF.
4
If you cannot remove it, turn the release knob to remove the jammed document.
5
6
7
8
9
3 Close the ADF cover, making sure both sides are snapped down securely.
10
11
12
solving
13
Maintenance & Problem
14
A
Maintenance & Problem
solving
12-9
Paper jams
If a paper jam occurs, the following message will appear on the LCD.
Open 1st Side Cover
Please Remove Paper
Follow these procedures to clear the paper jam.
If a paper jam occurs during fax reception, the machine will store the received document
into memory and print them automatically when you clear the paper jam.
CAUTION: When you open the side cover to remove the paper, DO NOT touch the
fuser roller.
The fuser unit is very hot.
IMPORTANT: Do not touch the drum cartridge surface. Scratches or smudges will result in poor
print quality.
Removing jammed paper
1 Pull the release lever to open the side cover.
If the optional second cassette is attached, also open the 2nd side cover.
2 Carefully remove the jammed paper in the direction shown.
NOTE: Avoid getting loose toner on your hands and clothes when removing jammed paper.
Jammed in the feed area
12-10 Maintenance & Problem
solving
Jammed in the fuser area
1
2
3
Jammed in the paper exit area
4
5
6
7
8
If the jammed paper was partially fed and you cannot seize it easily:
3 Open the paper cassette. After you pull it out completely, lift the front part of the cassette slightly up to release the cassette from the machine.
9
10
11
12
solving
13
Maintenance & Problem
14
A
4 Carefully remove the jammed paper.
Maintenance & Problem
solving
12-11
5 Close the side cover and insert the paper cassette.
Lower the rear part of the cassette
to align the rear edge to the slot of the machine, then insert it completely.
12-12 Maintenance & Problem
solving
LCD error messages
Occasionally, your machine encounters some trouble transmitting or receiving documents. When it does, it alerts you with an alarm. You can identify the problem with LCD
messages and printed check messages.
All Commands In Use
Already Stored
You tried to enter the same fax (or phone) number already entered in your machine.
Enter a different fax (or phone) number.
Box In Use
You tried to erase a F-code box which contains at least one document.
Erase the document(s), then try again.
Call For Service
The scanner lamp is dim or not operating.
Make repeated copies to help evaporate any internal moisture. If that doesn’t resolve
the problem, call the Océ National Diagnostic Center at 1-800-243-5556.
Check Paper Size
Open&CloseFrontCover
The loaded paper does not match the paper registered in the machine.
Set correct sized paper or change the paper size setting (see page 2-16).
Open and close the front cover to reset the printer.
Close XXX Cover
The cover indicated on the LCD is open or has not been closed securely. Close it properly.
Close XXX Cassette
The paper cassette indicated on the LCD is open or has not been closed securely. Close
it properly.
Communication Error
A communication error disrupted the reception or transmission. If you were transmitting, press <Stop> to clear the error message and then re-try the transmission. If
you were receiving a fax, try to contact the other person and have him/her re-try the
transmission (the problem may be entirely with his/her machine, phone line, etc.).
Copy Off
The copy protection feature is on. Turn off the copy protection (see page 9-13).
Document Full
You tried to enter a document into the F-code box, but the machine has reached its
capacity (30 documents). Delete unnecessary documents stored in the F-code boxes or
use other F-code box.
Document Jam
ContStor Enter/Cancl
A document jams while you are using the ADF. See pages 12-8 to 12-12 for clearing
the document jam.
Document Stored
You tried to erase a batch box which contains at least one document. To erase a batch
box, erase all the documents stored in the box.
Drum Near End
Your drum will need to be replaced soon. Please call for supplies 1-800-462-6797.
Enter No. (00-32)
You tried to enter a call group number that exceeds 32. Your machine can maintain 32
call groups, numbered 1–32 (call group 0 covers all the groups). Enter the correct call
group identifier number.
Enter Reduce/Enlarge
You tried to copy your document on the paper other than Letter, Half-letter or Legal
size using the bypass tray, or the calculated zoom ratio is out of the acceptable range
(25 – 400 %).
Enter the zoom ratio manually although a part of the image might be lacked, or
change the paper for copying.
Feeder In Use
The command you are trying to enter requires the use of the ADF, which is already in
use. Wait for the machine to stop using the ADF, then try again.
Hang Up Phone
The external telephone is not settled completely on its cradle.
Maintenance & Problem
solving
12-13
1
2
3
4
5
6
7
8
9
10
11
12
13
solving
Description / Solution
Your machine has all of its 99 possible delayed commands (automatic redialing counts
as one) stored in memory and cannot accept another.
Wait until your machine has completed one of the delayed commands or delete an
existing command (see “Reviewing or canceling commands” on page 4-7).
14
Maintenance & Problem
Message on the LCD
A
Message on the LCD
Description / Solution
In Relay Box
or
In Secure Box
You tried to store a document into the F-code box which is set to be a relay box or
security box. Select the F-code box which is set to be a bulletin box.
Invalid Number
You pressed a key which has no function for the current operation.
Invalid Passcode
The protection passcode (see page 9-2) you entered is not valid. Repeat the operation,
entering the correct protection passcode.
Line Busy
You tried to erase a document which someone is currently polling from your machine.
Wait for the fax to complete the polling operation.
Macro In Use
You tried to change the function for a soft key, but that soft key has been programmed
in a macro key. You cannot change the soft key function until erase the macro key that
contains the soft key you want to change. Erase the macro, then try again.
Memory Overflow
Start or Cancel
You tried to enter more pages into memory than your machine could store. Press
<Start> to tell your machine to keep as many pages in memory as possible, or press
<Cancel> to delete from memory all pages stored during this operation (but not previous operations).
Memory Overflow
Press Stop
In PC printing, the machine received data more than it can fit in memory.
Press <Stop> to cancel the printing job. Either delete unnecessary documents, retry
after more memory becomes available, or split the printing into more than one operation.
Memory Overflow
Rx
Memory has overflowed during the fax reception.
Press <Stop> to return the standby screen.
No Command Stored
You pressed <Job Confirm./Fax Cancel> to review upcoming commands, but your
machine had no stored.
– or –
You pressed a macro key which is not programmed with any command.
No Department Code
You tried to turn on the department code setting but there are no department codes
stored in your machine. Store at least one department code.
– or –
You entered an incorrect department code during fax Tx while the department feature
is on. Enter correct department code.
No Document Stored
You tried to print a document from memory, but your machine has no documents in
storage.
No Drum Unit
The drum cartridge is missing or has not been properly installed in your machine.
Please properly install the drum cartridge.
No Number Stored
You selected an autodialer, batch box or F-code box number for which there is no number programmed. Either choose another number or manually dial the number.
No Passcode
You tried to program a security feature (see page 9-2), but there are no protection
passcode stored in your machine. Store a protection passcode (see page 9-2).
No PIN Number
You selected “Mode1” in the PIN mask feature and tried to call an autodialer number
in which no PIN has been entered, or to call using numeric keys without a PIN. Enter
a PIN.
No Report
You requested an activity journal or transmit confirmation report, but your machine
has no record of any fax jobs occurring.
No Toner Cartridge
The toner cartridge is missing or has not been properly installed in your machine.
Please properly install the toner cartridge.
Not Allowed in Macro
During macro registration, you pressed the key which cannot be registered in macro.
Open Front Cover
Follow Instruction A
The charge wire of drum cartridge is dirty. Clean the charge wire (see page 12-3).
Your machine can print about 100 sheets after this message appears, but afterwards
the machine displays “Printer Not Usable” message and cannot print any page until
the charge wire is cleaned.
Open 1st Side Cover
Please Remove Paper
The paper jammed in your machine. Open the side cover and remove the jammed
paper gently and carefully (see pages 12-10 to 12-12).
12-14 Maintenance & Problem
solving
Description / Solution
Either your document was not inserted correctly, or the fax to which you are sending
cannot handle the document’s page length. Reset the page and try again.
Paper Mismatch
Set XXX paper
Press Stop
In PC printing, the size of paper in the paper cassette does not match up the paper size
you specified by the printer driver. Press <Stop> to cancel a print job. Then load the
correct paper size and try printing the document again.
Please Call Service
XXX
The printer unit of your machine does not work. Please contact the Océ National
Diagnostics Center at 1-800-243-5556.
Please Replace Drum
Your drum cartridge is not functioning. Your machine cannot print until it is replaced
with a new drum cartridge.
Please Replace Toner
Your toner cartridge is empty. Replace the toner cartridge. Your machine cannot print
until it is replaced with a new toner cartridge.
Please Supply Paper
The paper cassette or bypass tray is out of paper. Supply paper to the cassette and/or
the bypass tray.
Please Wait
Your machine’s printer is either warming up or busy. Please wait until the machine is
finished printing and then re-try your command or operation.
Printer In Use
The command you are trying to enter requires the use of the printer, which is currently
in use. Wait for the machine to finish printing.
Protect Doc. Stored
A received document was in your machine’s memory when you tried to turn off
the security reception passcode. Print the received document from your machine’s
memory, then retry the desired operation.
Scanner In Use
The command you are trying to enter requires the use of the scanner, which is currently in use. Wait for the machine to complete the scan, then re-try the desired
command.
SecurityRx is Off
You tried to turn the security reception on by pressing a soft key assigned to “Security”, but the security reception setting is not set to on.
To set the security reception setting to on, see page 9-3.
Select Paper Size
You tried to make a copy in the following conditions:
• Paper size selection is set to “Auto”.
• The bypass tray has paper other than Letter, Half-letter or Legal.
• Paper cassette is out of paper.
Press <Paper Size /Next Doc.> to select your desired paper.
Sub-Address In Use
You tried to enter a sub-address identical to one already used in another F-code box.
Enter a different sub-address.
Toner Low
Your machine is almost out of toner.
Please call for supplies at 1-800-462-6797.
Too Many Characters
You attempted to enter too many numbers or other characters in the current operation.
Press <Cancel> to delete the extra characters, then try again.
Too Many Locations
You tried to enter too many numbers for a broadcast. You can enter up to 200 autodialer number and up to 30 numbers entered through the numeric keys.
Press <Cancel> to delete the extra numbers.
Too Many Steps
You tried to enter too many steps in a macro. You can enter up to 60 steps into a
macro key.
Maintenance & Problem
solving
1
2
3
4
5
6
7
8
9
10
12-15
11
12
solving
13
14
Maintenance & Problem
Message on the LCD
Open&Close ScanCover
Reset Document
A
“Check Message” printouts
When there is a problem with a fax call and your machine detects an error, it produces
an error printout headed by the words “Check Message”. This printout lists the following information about the fax transaction:
•The resulting error code (see “Error code” next page).
•A communications error message (see “What error messages can mean” below).
•The TTI (or phone number) of the fax machine with which your machine had
attempted to communicate.
What error messages can mean
The error messages on Check Message printouts can mean a variety of things. Here is a
brief summary:
Possible meanings
Error message
Check condition of remote fax.
• Remote machine malfunctioned
• No “Handshake” signals from remote fax
• Wrong phone number reached
Repeat transmission.
• Poor phone line conditions
• No “Handshake” signals from remote fax
• Document misfeed or miscount
• Unable to reach remote machine after
attempting specified number of redial tries
Line is busy.
• Remote machine’s line was busy
• Remote machine’s line didn’t answer
Check received documents.
• Remote confirmation signal not received from
remote fax
• Poor line conditions caused a poor image
Memory full.
• Remote fax’s memory is full
Dialing number is not set.
• Stored phone number failed to dial properly
Stopped.
• Someone pressed <Stop> at the remote fax in
the middle of the “Handshake”
12-16 Maintenance & Problem
solving
Error code
Dialing errors
Reception errors
R.1.1
R.1.2
R.1.4
R.2.3
R.3.1
R.3.3
R.3.4
R.4.1
R.4.2
R.4.4
R.5.1,
R.5.2
R.8.1
R.8.10
R.8.11
The calling fax machine didn’t respond to your fax machine. This can happen
if someone dials a wrong number or if the remote machine restricts access
through use of a passcode.
The two fax machines were incompatible. Your machine sends and receives
only ITU-T Group 3 fax communication, the industry standard since the
early 1980s.
<Stop> was pressed at the receiving fax machine.
Poor phone line conditions made fax communication impossible. Call someone at the remote machine’s location.
The sending fax machine detected too many errors from the receiving fax
machine.
The sending fax machine is incompatible or had a document feeder problem
during transmission.
Poor phone line conditions may have prevented your fax machine from properly printing some or all of the pages it received.
The machine received too large length data that over your machine’s limit.
Either the line disconnected before transmission or the transmitting fax
machine needs maintenance.
The machine has reached its memory capacity.
ECM reception failed (perhaps due to line noise).
T.1.4
T.2.1
T.2.2
T.2.3
T.3.1
solving
3
4
5
6
7
8
9
10
11
13
The remote fax machine didn’t respond to your machine. Call someone at the
remote machine’s location.
<Stop> was pressed during transmission.
Either the phone line disconnected during transmission or fax communication became impossible due to bad phone line conditions. Try the call again.
The two fax machines were incompatible. Your machine sends and receives
only ITU-T Group 3 fax communication, the industry standard since the
early 1980s.
Bad phone line conditions made fax communication impossible. Conditions
can change rapidly, so try the call again later.
The page counter in your fax machine detected a document feeder error during transmission. Carefully re-insert the document into the feeder and re-try
the call.
Maintenance & Problem
2
12
A compatibility error occurred.
Line noise or other problems prevented line probing.
The fax machine timed out while waiting for the retrain signal.
Transmission errors
T.1.1
1
12-17
solving
D.0.2
D.0.6,
D.0.7
The remote unit didn’t respond, the call couldn’t be completed or <Stop> was
pressed during dialing. Re-try the call. If your machine repeats the message,
call the remote fax unit’s operator and verify that unit is operating properly.
The remote unit is busy. Try the call again.
Either the remote unit didn’t respond, the call somehow didn’t go through or
<Stop> was pressed during dialing. Try the call again.
14
Maintenance & Problem
D.0.3,
D.0.8
A
T.4.1
T.4.2
T.4.4
T.5.1,
T.5.2,
T.5.3
T.8.1
T.8.10
T.8.11
The telephone line disconnected during transmission because of excessive
modem errors or because the remote unit ran out of paper. Try the call
again.
After transmission began, poor line conditions developed. Try the call again.
Poor line conditions prevented transmission. Try the call again.
ECM transmission failed (perhaps due to line noise). Conditions can change
rapidly, so try the call again later.
A compatibility error occurred.
Line noise or other problems prevented line probing.
The remote fax machine didn’t complete the equalizer training phase.
12-18 Maintenance & Problem
solving
Machine errors
Suggested solutions
The LCD shows nothing,
and the keys are not working.
Check that the power switch is turned on.
The machine is not activated when the power
switch is turned on.
Check that the power cord is connected properly.
The machine beeps and
shows an error message.
See “LCD error messages,” on pages 12-13 to 12-15.
Documents jam frequently
•Check for the ADF cover is closed properly.
•If there is a foreign matter in the ADF, remove it.
•Ensure that the document is an acceptable weight (see “Document handling,”
page 2-10).
•Clean the ADF rollers (see page 12-3).
Paper Jams Frequently
•Ensure that the paper is an acceptable weight (see “Paper handling,” page
2-12).
1
2
4
5
6
7
Suggested solutions
Cannot send
• Check that the phone line is connected properly.
• Check that the number stored in your autodialer is correct.
• Make sure that the machine is in fax mode. If not, change to the mode to the
fax mode by pressing <copy4fax4scan>.
Cannot stop transmission
Your machine cannot cancel a transmission by pressing <Stop>. To cancel a
transmission, press <Job Confirm./Fax Cancel> and select a job you want to
cancel, then press <Enter> (see “Reviewing or canceling commands,” page 4-7 for
more details).
Cannot receive automatically
• Check that the phone line is connected properly.
• Check that the machine is in the automatic receiving mode (see page 5-2).
• The memory may be full. If there is no paper in the cassette, set a paper to
print the received document stored in the memory.
Cannot receive manually
• Make sure that the external phone is attached to your machine to receive a fax
manually.
• In manual receive mode, you must press <Start> before you hang up the
phone.
• The memory may be full. If there is no paper in the cassette, set paper.
Cannot store a document
into memory
• Make sure that the machine is in fax mode. If not, change to the mode to the
fax mode by pressing <copy4fax4scan>.
• The memory may be full. If there is no paper in the cassette, set the paper to
print the received document stored in the memory.
• The number of document can be stored in the current operation is full. Delete
unnecessary documents.
Maintenance & Problem
solving
12-19
8
9
10
11
12
13
solving
Faxing errors
Symptom
3
14
Maintenance & Problem
Symptom
A
Copying errors
Symptom
Suggested solutions
Cannot make a copy
• Make sure that the machine is in copy mode. If not, change to the copy mode
by pressing <copy4fax4scan>.
•Make sure that the document is loaded correctly.
When placing the document in the ADF, the side to be copied should be face up.
Copy quality is poor
See “Print quality problems,” on pages 12-21 to 12-22.
PC printing errors [CD]
Symptom
Suggested solutions
Cannot print from your
computer
•The USB cable is not connected properly.
Check the cable connection.
•The port setting is incorrect.
Check the printer port setting in your computer.
•The printer driver may not be installed properly.
Reinstall the printer driver.
Printing is too slow
•Computer may not have enough memory.
Install more RAM in your computer.
•The print job is large or complex.
The machine takes a lot of times when printing a large print jobs. Please wait
until the machine finishes the job.
Print quality is poor
See “Print quality problems,” on pages 12-21 to 12-22.
The printing option does
not effect for the printouts.
Some software applications will overwrite the option set on the printer property
page.
Choose your printing options from the application.
Scanner errors [CD]
Symptom
Suggested solutions
Cannot scan a document
•The TWAIN driver may not be installed properly.
Reinstall the printer driver.
“Océ sx1481 Scanner” does
not appear in the list of the
available scanner device on
your application software
•The TWAIN driver may not be installed properly.
Reinstall the printer driver.
Cannot retrieve the
scanned document from the
scan box
•Make sure a scanning application is installed on your computer.
•The USB cable is not connected properly.
Check the cable connection.
•The TWAIN driver may not be installed properly.
Reinstall the printer driver.
Scanned image looks dirty
•The ADF glass may be dirty.
Clean the glass (see page 12-2).
•Change the scanning contrast by pressing <Contrast>.
•Change the scanning resolution by pressing <Doc. Resolution>.
12-20 Maintenance & Problem
solving
Print quality problems
• The document is loaded incorrectly.
Set the document face up on the ADF.
• The toner cartridge may be defective.
Remove the toner cartridge and check it for damage.
If the problem persists, replace the toner cartridge.
Pages are black
1
• The drum charge wire may be dirty.
Open the front cover. To clean the drum charge wire, pull the blue rod toward you,
making sure it fully extends. Then return the rod to its original position (see page
12-3).
• The toner cartridge may be defective.
Remove the toner cartridge and check it for damage.
If the problem persists, please call the Océ National Diagnostic Center at
1-800-243-5556.
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
Printouts are too dark
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
Printouts have a blurred
background
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
Printouts are of uneven
density
A B CDE
A B CDE
A B CDE
A B CDE
A B CDE
Printouts have irregularities
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
• Contrast selected was too light.
Select a darker contrast setting.
3
4
5
6
• The toner cartridge may be out of toner, or the toner may be very low.
Replace the toner cartridge.
7
• The paper is damp.
Replace the paper.
• Contrast selected was too dark.
Select a lighter contrast setting.
8
9
• The ADF glass is dirty.
Wipe the glass with a dry soft cloth.
• The drum charge wire may be dirty.
Open the front cover. To clean the drum charge wire, pull the blue rod toward you,
making sure it fully extends. Then return the rod to its original position (see page
12-3).
• The toner cartridge may be defective.
Remove the toner cartridge and check it for damage.
If the problem persists, replace the toner cartridge.
10
11
12
13
solving
Printouts are too light
2
• The drum cartridge may be defective.
Remove the drum cartridge and check it for damage.
If the problem persists, replace the drum cartridge.
14
Maintenance & Problem
Pages are blank
A
• The paper you are using may have absorbed moisture, perhaps due either to high
humidity or water having been spilled on the paper supply. Toner will not adhere
well to wet paper.
Replace the paper with dry paper.
Maintenance & Problem
solving
12-21
Printouts have white and/or
black lines
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
Printouts have toner smudges
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
• The ADF glass or rollers of the ADF may be dirty.
Clean the ADF glass and/or the rollers of the ADF (see pages 12-2 to 12-3).
• The drum charge wire may be dirty.
Open the front cover. To clean the drum charge wire, pull the blue rod toward you,
making sure it fully extends. Then return the rod to its original position (see page
12-3).
• The toner cartridge or drum cartridge may be defective.
Remove the cartridges and check them for damage.
If the problem persists, replace either or both of the cartridges as indicated.
• The drum charge wire may be dirty.
Open the front cover. To clean the drum charge wire, pull the blue rod toward you,
making sure it fully extends. Then return the rod to its original position (see page
12-3).
• The toner cartridge or drum cartridge may be defective.
Remove the cartridges and check them for damage. If the problem persists,
replace either or both of the cartridges as indicated.
• If you find smudges on the back of the printouts, the transport roller may be dirty.
Your machine normally cleans the transport roller automatically.
If other solutions fail, please call the Océ National Diagnostic Center at 1-800243-5556.
The image is not aligned properly on the paper.
ABCDE
ABCDE
ABCDE
ABCDE
ABCDE
• The document is not positioned correctly.
Correctly position the document against the document scales. If you are using the
ADF, correctly adjust the document guides for the size of the document.
• The ADF glass is dirty (while using the ADF).
Wipe the ADF glass with a dry soft cloth (see page 12-2).
• The document guides are not slid up against the edges of the document.
Slide the document guides against the edges of the document.
• Curled paper was loaded into the paper cassette.
Flatten the paper before loading it.
12-22 Maintenance & Problem
solving
If you cannot solve the problem
If you have a problem with your machine that you cannot solve with the information provided in this
chapter, call the Océ National Diagnostics Center at 1-800 243-5556 (US only).
If the machine makes strange noises, emits smoke or strange smells, unplug it immediately contact Océ National Diagnostics Center. Do not attempt to disassemble or
repair the machine yourself.
1
2
3
IMPORTANT: Attempting to repair the machine yourself may void the limited warranty.
4
If you contact the Océ National Diagnostics Center, make sure
you have the following information ready;
• Product name: sx1481
• Serial number (located on the label located at the back of
the machine)
• Details of the problem
• Steps taken to try resolve the problem and the results
5
6
7
8
9
Close up, the serial number label
looks something like this, but with a
different set of numbers.
10
11
12
solving
13
Maintenance & Problem
14
A
Maintenance & Problem
solving
12-23
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12-24 Maintenance & Problem
solving
Chapter
AI
Appendix & Index
Specifications................................................................................................ AI-2
General................................................................................................. AI-2
Fax......................................................................................................... AI-3
Copy...................................................................................................... AI-3
Printer................................................................................................... AI-3
Scanner................................................................................................. AI-4
Consumable items................................................................................ AI-4
Index............................................................................................................. AI-5
Specifications
General
4.7 in
(120 mm) 17.6 in (446 mm)
17.7 in. (450 mm)
13.8 in. (350 mm)
Multitasking
Quad Access
Scanning method
Flatbed CCD
Printing method
LED scanning, Electrophotographic printing
Acceptable document size (See page 2-10)
Document weight
(See page 2-10)
Printing paper size
(See page 2-12)
Power requirement
120 V±10 % AC 50/60 Hz.
Power consumption
Energy save mode: 10 W
Standby: 40 Wh
Maximum: 1040 W
Environmental temperature50 ˚F to 86.9 ˚F (10 oC to 32 oC)
Relative humidity
20 to 80% RH
LCD (Liquid Crystal Display) 20 characters × 2 lines
Image memory capacity
8 MB (650 pages* approx.)
plus optional 32MB (additional 2,720 pages* approx.)
*Using the ITU-T test document 1 with normal resolution.
Image memory backup time 8 MB: 72 hours*
40 MB: 24 hours*
*Must be charged for at least 24 hours to reach full charge
Weight
Approx. 45.6 lbs.(20.7kg) including consumables and tray
ADF capacity
Up to 80 sheets (Letter, 75 g/m2 or 20 lbs. paper)
Paper cassette capacity
Paper cassette; 500 sheets (80 g/m2 or 20 lbs. paper)
Bypass tray; 50 sheets (80 g/m2 or 20 lbs. paper)
Exit paper tray capacity
250 sheets (80 g/m2 or 20 lbs. paper)
Dimensions (W×D×H)
20.5 × 17.7 × 17.6 in. (520 × 450 × 446 mm)
20.5 in (520 mm)
AI-2 Appendix & Index
Fax
One-touch dial
Speed-dial
Call group
Broadcasting
Transmission speed
ITU-T Group 3 and Super Group 3
Public Switched Telephone Network (PSTN) or equivalent
ITU-T-standard MMR, MR, MH and JBIG
33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800,
14,400, 12,000, 9,600, 7,200, 4,800, 2,400 bps
Automatic fallback
40 destinations
160 destinations
32 groups
230 destinations
Approx. 3 seconds/page.*
* Based on memory-to-memory transmission of ITU-T test document 1 to
a Oce fax machine. Your transmission times will vary, but your machine
always will provide the fastest transmission speeds possible under ITU-T
guidelines and phone-line conditions.
Scanning width
Grayscale
Scanning resolution
8.2 in. (208 mm)
256-levels
Normal (8 dots/mm × 3.85 lines/mm)
Fine (8 dots/mm × 7.7 lines/mm)
Super-fine (16 dots/mm × 15.4 lines/mm) *
* In the case that the remote fax has the ability of “16 dots/mm × 15.4 lines/
mm”. Otherwise, the superfine resolution is “8 dots/mm × 15.4 lines/mm”.
Receive reduction ratio
Grayscale (8 dots/mm × 7.7 lines/mm)
Auto (50% to 100%) or Fixed (100%)
Copy
Scanning resolution
Scanning width
First copy time
Print speed
Zoom ratio
Preset ratio
600 dots/in. × 300 lines/in.
8.5 in. (216 mm)
Approx. 12 seconds (using Letter-sized paper in 1st paper cassette)
14 cpm (using Letter-sized paper in 1st paper cassette)
25% to 100 %
100%, 78%, 64%, 50%
Printer
Print resolution
Print speed
Color /Mono
Operating system
Printer language
Interface
600 dpi
14 ppm (using Letter-sized paper in 1st paper cassette)
Monochrome
Windows 2000, XP, Server 2003, Vista (English version)
GDI, PCL (option)
USB port
Ethernet port (option)
Appendix & Index AI-3
1
2
3
4
5
6
7
8
9
10
11
12
AI
14
Appendix & Index
Compatibility
Applicable line
Coding method
Modem speed
AI
Scanner
Compatibility
Color/Mono
Scanning resolution
Scanning width
Grayscale
Scan boxes
Operating system
TWAIN (Version 1.9)
Color or Monochrome
600 dpi, 300 dpi, 200 dpi
8.2 in. (208 mm)
256-level
20 boxes
Windows 2000, XP, Server 2003, Vista (English version)
Consumable items
Drum cartridge life
Approx. 20,000 pages*
Toner cartridge life
Approx. 16,000 pages*
Starter toner cartridge life Approx. 3,000 pages*
*Based on 6% document coverage and letter-sized two-page interval printing.
NOTE: Specifications are subject to change without notice.
AI-4 Appendix & Index
A
Activity journal ............................11-4
Advanced functions
copying . .....................................7-7
fax reception ..............................5-8
fax sending ..............................4-10
Auto Reset ....................................10-8
Auto Reset Time . .........................10-7
B
Batch transmission ......................4-13
Broadcasting ................................4-11
C
Call group dialing ..........................3-9
Cassette size . ...............................10-2
Caution labels and indicators ......... vi
Character
correcting . .................................2-3
entering .....................................2-2
Cleaning
ADF rollers ..............................12-3
drum charge wire ....................12-3
LED print head .......................12-3
scanning area ..........................12-2
Combine . ........................................7-8
Commands . .................................... 4-7
Confirmation report .....................11-5
Consumables ................................... vii
Copy Auto .....................................10-7
Copy charge setting .....................9-10
Copy protection ............................9-13
Counters .........................................8-8
Cover page ....................................4-19
D
Date & Time ....................... 1-13, 10-3
Delayed transmission ..................4-12
Department code ............................9-8
Dialing Options ..............................3-3
Dialing pause setting ...................10-5
Document handling . ....................2-10
acceptable document . .............2-10
Document type ...............................7-4
Drum cartridge
replace .....................................12-6
E
ECM Mode . ..................................10-6
e-mail gateway .............................4-21
Energy save mode .............. 1-16, 10-3
Error code ...................................12-17
Error messages ..........................12-13
external phone ...............................1-7
F
F-code box ....................................... 6-2
Fax & Copy ...................................4-18
Fax charge setting . ...................... 9-10
Fax reception mode .............. 1-13, 5-2
Function table ................................2-5
H
How to read this manual ...................i
I
Initial settings
Daylight savings .....................1-13
Dial tone detection ..................1-14
Idle time setting ......................1-15
Language .................................1-13
Phone dial type .......................1-14
TTI (your name) ......................1-14
Usual TTI ................................1-15
Your fax number .....................1-14
Installing the machine . ....................v
L
Language setting .........................1-13
Lists
Batch box list ..........................11-3
Batch document list ................11-3
Block junk dial list ..................11-2
Commands list ........................11-2
Copy settings list .................... 11-2
Department list . .....................11-2
F-code box list .........................11-3
F-code document list ...............11-3
Fax forwarding list . ................11-3
Fax settings list . .....................11-2
Function list ............................11-2
Group list . ............................... 11-2
Machine settings list ..............11-2
Macros list ...............................11-3
One-touch dial list ..................11-2
Scanner settings list ...............11-3
Appendix & Index AI-5
1
2
3
4
5
6
7
8
9
10
11
12
AI
14
Appendix & Index
Index
AI
Speed dial list . ........................11-2
Stored document list ..... 11-3, 11-6
Loading paper
in bypass tray . ........................2-15
in cassette . ..............................2-13
Loading the documents . ..............2-11
Report ...........................................11-5
Resetting the counter
for department code list . ........9-12
Routine Maintenance . .................. viii
M
Scanner driver . ............................1-17
Scanning contrast .................. 4-2, 7-4
Scanning resolution .......................4-2
Scan parameters ....... 10-5, 10-7, 10-8
Searching the function . .................2-4
Short-cut operation ........................2-4
Silent mode . .................................10-2
Soft keys .........................................8-2
Sort .................................................7-5
Speaker volume . ..........................1-11
Speed-dial numbers .......................3-7
Machine setting . ..........................10-2
Macro keys .....................................8-4
Memory overflow message . ... 4-3, 7-2
Memory transmission .......... 4-3, 10-6
sending using the ADF .............4-4
Mixing document resolution
and contrast ...............................4-2
N
Non memory transmission ............4-5
Number of rings ...........................10-5
O
One-touch keys . .............................3-4
Out-of-paper reception . .................5-5
P
Page counter ...................................8-8
Paper handling .............................2-12
acceptable paper .....................2-12
paper size setting ....................2-16
Paper Source ................................10-3
Phone directory dialing ...............3-11
Polling transmission ....................4-17
Precautions . ......................................v
Primary Mode ..............................10-3
Printer driver ...............................1-17
Print parameters . ........................10-5
Product Recycling and Disposal ......ix
Protection passcode . ....................10-2
Q
Quick memory transmission . ... 4-3, 10-6
R
Real-time transmission .................4-3
Receive time stamp ......................10-6
Redialing ........................................4-6
Redial setting ...............................10-5
Regulatory information ................... ii
AI-6 Appendix & Index
S
T
Toner cartridge
replace .....................................12-4
Transporting the machine ..............vii
Troubleshooting ...........................12-8
TTI (Your name) ...........................1-14
TTI sending ..................................4-16
U
Usual TTI selection ......................1-15
V
Ventilation ..................................... viii
Y
Your fax number . .........................1-14
Z
Zoom ratio ...................................... 7-4
MEMO
MEMO
DA7-92370-60