RFP # 2892 - A/C Intermediate Unit Repairs Service Contract

IFB # 3057 – Bottled Water and Coffee Service
March 20, 2013 - 10:30 a.m.
BID RE-CAP AND FUNDING INFORMATION
NUMBER OF RESPONSES:
NUMBER OF NO BIDS:
NUMBER OF SUCCESSFUL BIDDERS:
NAME OF COMPANY
Refreshment Solutions
ITEM/S
1,2,3,4,5,6
7,8,9
EXPLANATION
Low Bid
6
0
1
AMOUNT OF AWARD
Approx. $2,211.25/month *
* 33% to be charged to the budget below,
the remaining 67% to be paid by the
individual schools using the service
REQUESTED BY:
Finance
FUNDING:
Fund:
Acct. Type:
Budget Code:
Unit:
JUSTIFICATION:
To provide water and coffee service for
all schools and administrative offices
001
5
502620-610
246
TABULATION AND RECOMMENDATION
RFP # 3057 – Bottled Water and Coffee Service
March 20, 2013 - 10:30 a.m.
Community Coffee:
1
2
3
4
5
6
7
8
9
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Deposit Fee per Water Bottle
Cooler Rental – Hot/Cold Dispenser (price per month)
Spring/Artesian Water – Plastic Bottles –
.5 liters/bottle – 24/.5 liter bottles/case
Coffee – Columbian Medium Roast
40/2.5 oz. packets/case
Coffee – De-Caf
20/2.5 oz. packets/case
Coffee Dispenser Rental –
2-Burner Pour-Over Coffee Brewer (price per month)
Paper Drinking Cups – Flat-Bottom – 9 oz. capacity
Packed 100/sleeve (price per sleeve)
-0-0-0-0-035.00
20.00
-0-0-
The following monthly estimates (based on 25 school locations and 2 central office locations) are being
used for evaluation purposes ONLY. These estimates are not guarantees of order quantities.
Approx. 200 Five Gallon bottles of water @ $-0Approx. 75 Hot/Cold Dispenser rentals @ -0Approx. 25 cases of Regular Coffee @ $35.00
Approx. 25 cases of De-Caf Coffee @ $20.00
Approx. 35 Coffee Dispenser rentals @ $-0Approximate Monthly Total for Community Coffee
.00
.00
875.00
500.00
.00
1,375.00
DS Waters of America:
1
2
3
4
5
6
7
8
9
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Deposit Fee per Water Bottle
Cooler Rental – Hot/Cold Dispenser (price per month)
Spring/Artesian Water – Plastic Bottles –
.5 liters/bottle – 24/.5 liter bottles/case
Coffee – Columbian Medium Roast
40/2 oz. packets/case
Coffee – De-Caf
40/2 oz. packets/case
Coffee Dispenser Rental –
2-Burner Pour-Over Coffee Brewer (price per month)
Paper Drinking Cups – Flat-Bottom – 9 oz. capacity
Packed 100/sleeve (price per sleeve)
3.25
3.25
-03.50
4.99
34.99
24.99
-03.49
The following monthly estimates (based on 25 school locations and 2 central office locations) are being
used for evaluation purposes ONLY. These estimates are not guarantees of order quantities.
Approx. 200 Five Gallon bottles of water @ $3.25
Approx. 75 Hot/Cold Dispenser rentals @ $3.50
Approx. 25 cases of Regular Coffee @ $34.99
Approx. 25 cases of De-Caf Coffee @ $24.99
Approx. 35 Coffee Dispenser rentals @ $-0Approximate Monthly Total for DSD Waters of America
650.00
262.50
874.75
624.75
-02,412.00
Express Consultants:
1
2
3
4
5
6
7
8
9
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Deposit Fee per Water Bottle
Cooler Rental – Hot/Cold Dispenser (price per month)
Spring/Artesian Water – Plastic Bottles –
.5 liters/bottle – 24/.5 liter bottles/case
Coffee – Columbian Medium Roast
40/2 oz. packets/case
Coffee – De-Caf
40/2 oz. packets/case
Coffee Dispenser Rental –
2-Burner Pour-Over Coffee Brewer (price per month)
Paper Drinking Cups – Flat-Bottom – 9 oz. capacity
Packed 100/sleeve (price per sleeve)
4.00
3.00
5.00
5.00
5.00
32.00
36.00
7.00
3.50
The following monthly estimates (based on 25 school locations and 2 central office locations) are being
used for evaluation purposes ONLY. These estimates are not guarantees of order quantities.
Approx. 200 Five Gallon bottles of water @ $4.00
Approx. 75 Hot/Cold Dispenser rentals @ $5.00
Approx. 25 cases of Regular Coffee @ $32.00
Approx. 25 cases of De-Caf Coffee @ $36.00
Approx. 35 Coffee Dispenser rentals @ $7.00
Approximate Monthly Total for Express Consultants
800.00
375.00
800.00
900.00
245.00
3,120.00
Kentwood Springs:
1
2
3
4
5
6
7
8
9
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Deposit Fee per Water Bottle
Cooler Rental – Hot/Cold Dispenser (price per month)
Spring/Artesian Water – Plastic Bottles –
.5 liters/bottle – 24/.5 liter bottles/case
Coffee – Columbian Medium Roast
40/2 oz. packets/case
Coffee – De-Caf
30/2 oz. packets/case
Coffee Dispenser Rental –
2-Burner Pour-Over Coffee Brewer (price per month)
Paper Drinking Cups – Flat-Bottom – 9 oz. capacity
Packed 100/sleeve (price per sleeve)
3.25
3.25
5.00
3.00
5.99
32.00
28.50
-03.75
The following monthly estimates (based on 25 school locations and 2 central office locations) are being
used for evaluation purposes ONLY. These estimates are not guarantees of order quantities.
Approx. 200 Five Gallon bottles of water @ $3.25
Approx. 75 Hot/Cold Dispenser rentals @ $3.00
Approx. 25 cases of Regular Coffee @ $32.00
Approx. 25 cases of De-Caf Coffee @ $28.50
Approx. 35 Coffee Dispenser rentals @ $-0Approximate Monthly Total for Kentwood Springs
650.00
225.00
800.00
712.50
-02,387.50
Music Mountain Water:
1
2
3
4
5
6
7
8
9
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Deposit Fee per Water Bottle
Cooler Rental – Hot/Cold Dispenser (price per month)
Spring/Artesian Water – Plastic Bottles –
.5 liters/bottle – 24/.5 liter bottles/case
Coffee – Columbian Medium Roast
40/2 oz. packets/case
Coffee – De-Caf
40/2 oz. packets/case
Coffee Dispenser Rental –
2-Burner Pour-Over Coffee Brewer (price per month)
Paper Drinking Cups – Flat-Bottom – 9 oz. capacity
Packed 100/sleeve (price per sleeve)
6.25
5.25
5.00
5.00
5.99
42.00
42.00
5.00
3.99
The following monthly estimates (based on 25 school locations and 2 central office locations) are being
used for evaluation purposes ONLY. These estimates are not guarantees of order quantities.
Approx. 200 Five Gallon bottles of water @ $6.25
Approx. 75 Hot/Cold Dispenser rentals @ $5.00
Approx. 25 cases of Regular Coffee @ $42.00
Approx. 25 cases of De-Caf Coffee @ $42.00
Approx. 35 Coffee Dispenser rentals @ $5.00
Approximate Monthly Total for Music Mountain
1,250.00
375.00
1,050.00
1,050.00
175.00
3,900.00
Refreshment Solutions:
1
2
3
4
5
6
7
8
9
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Spring/Artesian Water – Plastic Bottle – 5-Gallon
Deposit Fee per Water Bottle
Cooler Rental – Hot/Cold Dispenser (price per month)
Spring/Artesian Water – Plastic Bottles –
.5 liters/bottle – 24/.5 liter bottles/case
Coffee – Columbian Medium Roast
40/2 oz. packets/case
Coffee – De-Caf
40/2 oz. packets/case
Coffee Dispenser Rental –
2-Burner Pour-Over Coffee Brewer (price per month)
Paper Drinking Cups – Flat-Bottom – 9 oz. capacity
Packed 100/sleeve (price per sleeve)
4.00
3.00
5.00
4.00
5.00
21.50
22.95
-08.00
The following monthly estimates (based on 25 school locations and 2 central office locations) are being
used for evaluation purposes ONLY. These estimates are not guarantees of order quantities.
Approx. 200 Five Gallon bottles of water @ $4.00
Approx. 75 Hot/Cold Dispenser rentals @ $4.00
Approx. 25 cases of Regular Coffee @ $21.50
Approx. 25 cases of De-Caf Coffee @ $22.95
Approx. 35 Coffee Dispenser rentals @ $-0-
800.00
300.00
537.50
573.75
-0-
Approximate Monthly Total for Refreshment Solutions
2,211.25
Total Base Bid – Items 1 – 9
Community Coffee
1,375.00
DS Waters of America
2,412.00
Express Consultants
3,120.00
Kentwood Springs
2,387.50
Music Mountain
3,900.00
Refreshment Solutions
2,211.25
RECOMMENDATION: REFRESHMENT SOLUTIONS – LOW BASE BID AS SPECIFIED
====================================================================
COMMUNITY COFFEE SUBMITTED A BID FOR COFFEE SERVICE ONLY, NOT BOTTLED
WATER AND COFFEE SERVICE AS SPECIFIED
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