Networking Breakfast/Lunch
Event & Annual Dinner Venue
Tender 2018/19
The Milton Keynes Chamber of Commerce provides a comprehensive calendar of events
for its Members.
Within our events calendar for 2018/19 we wish to provide a series of networking events
alternating where possible between breakfast and lunch time events. Our preference is
to run each event on the 1st Wednesday of every month (unless otherwise stated) to
remain consistent through our calendar. Our preferred dates for this period are;
Lunch
Breakfast
04 April 2018
04 July 2018
06 February 2019
06
05
09
06
June 2018
September 2018
January 2019
March 2019
Annual Dinner
(evening)
3 October
To provide this service to our customers we require fully paid up Member venues that
can fulfil the following criteria:



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Have fully experienced operational and waiting staff
Have the facilities to cater for a maximum of 40 people for breakfast, 50 for
lunch and 60 for Dinner
Understand the commercial benefits of showcasing their premises to the Business
community
Can comply with full DDA compliance and health & safety legislation.
In return for providing us with a venue for our events, we will promote your venue on
literature advertising the event including Logo and a picture where available through all
our routes to market and invite 2 appropriate employees to join us on the day.
Please note Chamber policy is to pay a contribution towards food and refreshments but
to receive the facilities (room hire, staffing etc) Free of Charge in return for the
promotion of the venue on our marketing literature.
Our charge to members for these events is:
Breakfast: £16.50 +vat
Lunch: £25.00 +vat
Dinner: £35.00 +vat
Our expectation of costs per person from the venue is no more than:
Breakfast: £12.00 +vat
Lunch: £20.00 +vat
Dinner: £25.00 +vat
Attached is an example of our Networking Lunch and Breakfast event format to give you
an idea of what we are looking at venues to provide, our annual dinner is an evening
event has a flexible format which can be discussed in detail with the preferred venue.
The aim of this tender is to contract with Member venues for our
Breakfast and Lunch events ensuring that we have an even spread
of events around the area of Milton Keynes.
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To be considered, please submit the following details by Friday 2nd February 2018.

Venue Profile and Structure
including conference room details/sizes, health & safety/DDA compliance, car
parking facilities, staff details and general information on your venue that would
assist in our decision making.

Detailed costing for a two course plated Networking Breakfast event
including details of what you will provide, i.e. content of Full English breakfast.

(And/Or) Detailed costing for a three course plated Networking Lunch event
including details of what you will provide, i.e. sample menus.

(And/Or)
Suggested details for a celebration annual dinner, including costs and
menus.
to:
Nick Blackmore, Marketing Manager,
Milton Keynes Chamber of Commerce,
500 Avebury Boulevard, Milton Keynes MK9 2BE.
Email: nick.blackmore@mkchamber.co.uk
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Networking Breakfast - Venue Brief
Up to 40 attendees
Minimum final numbers will be given 5 working days prior to event
Board/Signage to read “Milton Keynes Chamber Networking Breakfast”
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LARGE Clothed Reception Table at main entrance to arrival/networking area

LARGE Clothed Table in arrival/networking area for literature

Empty Ice Bucket on reception table for collecting business cards for draw
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Cloakroom / Coat Rail available

Tea and Coffee station to the side of designated networking/arrival area

Main room – Round tables seating between 8 and 10
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All cutlery, place settings, glasses and coffee cups pre laid on tables
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Projector screen, table and extension leads if required
7.00am
Chamber Staff arrive to set up
(all the above set up needs to be ready)
7.30am
Arrival tea and coffee ready for service
7.45am
Guests arrive
(there will be some that start arriving early so be prepared)
8.15am
Cereal, bowls, condiments, fruit, orange juice and iced water to be
ready on tables
8.20am
Guests called through
Welcome by Chamber Host
Guests will be invited to help themselves to cereals/fruit
ALL TIMINGS FROM NOW ON ARE APPROXIMATE
As each table finishes clear cereal bowls
8.45am
Guests will be asked to move to a different table, taking with them their
glass and napkin
As soon as everyone is re-seated bring out plated Full English Breakfast and Toast
As soon as all tables have been served breakfast, serve tea/coffee
As each table finishes clear plates only
9.15am
Speaker(s) will address the room
9.40am
Chamber Host to close
Delegates depart
Chamber Staff pack up and depart
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Networking Lunch – Venue Brief
Up to 50 attendees
Minimum final numbers will be given 5 working days prior to event
Board/Signage to read “Milton Keynes Chamber Networking Lunch”

LARGE Clothed Reception Table at main entrance to arrival/networking area

LARGE Clothed Table in arrival/networking area for literature

Empty Ice Bucket on reception table for collecting business cards for draw

Cloakroom / Coat Rail available

Fruit Juice and Iced Water arrival drinks to the side of designated networking/arrival
area

Main room – Round tables seating between 8 and 10

All cutlery, place settings, glasses and coffee cups pre laid on tables

Projector screen, table and extension leads if required
10.00am
Chamber Staff arrive to set up
(all the above set up needs to be ready)
11.15am
Pre Dinner Drinks ready for service – Orange juice poured not self-serve and
empty glasses available with jugs of iced tap water available
11.45am
Guests arrive
ALL TIMINGS FROM NOW ON ARE APPROXIMATE
12.20pm
Guests called through to lunch room
Welcome by Chamber host
12.30pm
Starters served as soon as event staff indicate
Clear starter plates and side plates
1.00pm
All guests will move to a different table, taking with them their glass and
napkin
As soon as everyone is re-seated bring out plated Main course
Check water Jugs and re-fill if necessary
Clear all plates as soon as whole table is finished
1.45pm
All guests will move to a different table, taking with them their glass and
napkin
As soon as everyone is re-seated serve Dessert.
As soon as all tables have been served, serve coffee
2.05pm
Speakers will address the room
2.30pm
Chamber host to close
Delegates depart
Chamber staff pack up and depart
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