MC350/MC360
User’s Guide
PREFACE
Every effort has been made to ensure that the information in this document is complete,
accurate, and up-to-date. The manufacturer assumes no responsibility for the results of
errors beyond its control. The manufacturer also cannot guarantee that changes in software
and equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured by
other companies does not necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as accurate and helpful
as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or
completeness of the information contained herein.
The most up-to-date drivers and manuals are available from:
http://www.okiprintingsolutions.com
07103401 iss.02 - Copyright © 2011 Oki Europe Ltd. All rights reserved.
Oki is a registered trademark of Oki Electric Industry Company, Ltd.
Oki Printing Solutions is a trademark of Oki Data Corporation.
Energy Star is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.
Apple, Macintosh, Mac and Mac OS are registered trademarks of Apple Inc.
Other product names and brand names are registered trademarks or trademarks of their
proprietors.
As an Energy Star Program Participant, the manufacturer has determined that
this product meets the Energy Star guidelines for energy efficiency.
MC350
✔
MC360
✘
This product complies with the requirements of the Council Directives 2004/
108/EC (EMC), 2006/95/EC (LVD), 1999/5/EC (R&TTE) and 2009/125/EC
(ErP), as amended where applicable, on the approximation of the laws of the
member states relating to Electromagnetic Compatibility, Low Voltage, Radio
& Telecommunications Terminal Equipment and Energy Related Products.
The following cables were used to evaluate this product to achieve EMC directive
2004/108/EC compliance and configurations other than this may affect that compliance.
CABLE TYPE
LENGTH
(METRE)
CORE
SHIELD
Power
1.8
✘
✘
USB
2.0
✔ (1Turn)
✔
LAN
15.0
✔ (3Turns)
✘
2.1
✔ (2Turns)
✘
15.0
✔
✘
Tel
Modular
Preface > 2
EMERGENCY FIRST AID
Take care with toner powder:
If swallowed, give small amounts of cold water and seek medical
attention. DO NOT attempt to induce vomiting.
If inhaled, move the person to an open area for fresh air. Seek medical
attention.
If it gets into the eyes, flush with large amounts of water for at least
15 minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce
risk of staining skin or clothing.
MANUFACTURER
Oki Data Corporation,
4-11-22 Shibaura, Minato-ku,
Tokyo 108-8551,
Japan
IMPORTER TO THE EU/AUTHORISED REPRESENTATIVE
Oki Europe Limited (trading as Oki Printing Solutions)
Blays House
Wick Road
Egham
Surrey, TW20 0HJ
United Kingdom
For all sales, support and general enquiries contact your local distributor.
ENVIRONMENTAL INFORMATION
Emergency first aid > 3
CONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3
Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Notes, cautions and warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
About this guide . . . . . . . . . . . . . . . . . . . . . . . .
Documentation suite . . . . . . . . . . . . . . . . . . . .
On-line usage . . . . . . . . . . . . . . . . . . . . . . . . .
Printing pages. . . . . . . . . . . . . . . . . . . . . . . . .
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............. 8
............. 9
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Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . .
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . .
Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Control panel . . . . . . . . . . . . . . . . . . . . . . . . .
Character switching . . . . . . . . . . . . . . . . . . . . .
Changing the display language . . . . . . . . . . . . .
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Getting started . . . . . . . . . . . . . . . . . . . . . . . . . .
Releasing the scanner lock . . . . . . . . . . . . . . . . .
Switching off. . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing drivers and utilities . . . . . . . . . . . . . . .
Windows - twain and printer drivers . . . . . . . .
Mac - printer driver . . . . . . . . . . . . . . . . . . . .
Fax driver (MC360 only). . . . . . . . . . . . . . . . .
Hotkey utility - windows only . . . . . . . . . . . . .
MFP setup tool - windows only . . . . . . . . . . . .
Paper recommendations. . . . . . . . . . . . . . . . . . .
Cassette tray . . . . . . . . . . . . . . . . . . . . . . . .
Multi purpose tray . . . . . . . . . . . . . . . . . . . . .
Face down stacker. . . . . . . . . . . . . . . . . . . . .
Face up stacker. . . . . . . . . . . . . . . . . . . . . . .
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . .
Cassette tray . . . . . . . . . . . . . . . . . . . . . . . .
Multi purpose tray . . . . . . . . . . . . . . . . . . . . .
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Configuring your machine... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Minimum configuration requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Pre-configuration information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Fax set up (MC360) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Network set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Internet communication features. . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
...from the web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
...from the setup tool utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
...from the control panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Setting the fax facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Initial set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Advanced set up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Managing the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Adding an email address entry to the address book . . . . . . . . . . . . . . . .50
Deleting an email address entry from the address book . . . . . . . . . . . . .50
Modifying an email address entry from the address book . . . . . . . . . . . .51
Contents > 4
Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .51
Deleting a group address entry from the address book . . . . . . . . . . . . .52
Modifying a group address entry from the address book. . . . . . . . . . . . .52
Access control . . . . . . . . . . . . . . . . . . . . . . . . . .
Enabling access control . . . . . . . . . . . . . . . . . .
Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . .
Logging out . . . . . . . . . . . . . . . . . . . . . . . . . .
Operation time-out . . . . . . . . . . . . . . . . . . .
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Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Multi-tasking. . . . . . . . . . . . . . . . . . . . . . . . . .
Loading document(s) . . . . . . . . . . . . . . . . . . . .
Placing document(s) in the ADF . . . . . . . . . .
Placing document(s) on the glass . . . . . . . . .
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Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Advanced operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic operation . . . . . . . . . . . . . . . . . . . . . . . .
Scan to e-mail . . . . . . . . . . . . . . . . . . . . . .
Scan to USB memory. . . . . . . . . . . . . . . . . .
Scan to network PC . . . . . . . . . . . . . . . . . . .
Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . .
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Faxing (MC360). . . . . . . . . . . . . . . . . . . . . . . . . .
Basic operation . . . . . . . . . . . . . . . . . . . . . . . . .
Searching the phone book . . . . . . . . . . . . . . .
Sending a fax . . . . . . . . . . . . . . . . . . . . . . . .
Advanced operation . . . . . . . . . . . . . . . . . . . . . .
Changing the fax quality . . . . . . . . . . . . . . . .
Adjusting density . . . . . . . . . . . . . . . . . . . . .
Document size . . . . . . . . . . . . . . . . . . . . . . .
Manual send . . . . . . . . . . . . . . . . . . . . . . . . .
Delayed send . . . . . . . . . . . . . . . . . . . . . . . .
Fax receiving . . . . . . . . . . . . . . . . . . . . . . . .
Printing a fax activity report . . . . . . . . . . . . . . . .
Printing transmission reports . . . . . . . . . . . . . . .
Sending a fax from your PC . . . . . . . . . . . . . . . .
Adding fax numbers to the phone book . . . . . .
Adding new groups to the phone book . . . . . . .
Importing and exporting fax numbers . . . . . . .
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Printing settings in Windows . . . . . . . . . . . . . . .
Printing preferences in windows applications . . . .
Setup tab . . . . . . . . . . . . . . . . . . . . . . . . . . .
Job options tab . . . . . . . . . . . . . . . . . . . . . . .
Colour tab . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting from windows control panel . . . . . . . . . . .
General tab . . . . . . . . . . . . . . . . . . . . . . . . .
Advanced tab . . . . . . . . . . . . . . . . . . . . . . . .
2-sided printing. . . . . . . . . . . . . . . . . . . . . . . . .
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Printing settings in Mac OS X . . . . . . . . . . . . . . .
Setting printing options . . . . . . . . . . . . . . . . . . .
Setting printing options - saving driver settings . .
Changing the default printer and paper size . . . . .
Page setup options . . . . . . . . . . . . . . . . . . . . . .
Print options . . . . . . . . . . . . . . . . . . . . . . . . . . .
Copies & pages . . . . . . . . . . . . . . . . . . . . . . .
Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Contents > 5
Paper handling . .
ColorSync. . . . . .
Cover page . . . . .
Paper source. . . .
Print quality . . . .
Colour . . . . . . . .
Printer setup options
Printer options . .
Print control . . . .
Summary . . . . . .
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General printing . . . . . . . . . . . . . . . . . . . . . . .
Printing on different media . . . . . . . . . . . . . . .
Printing on legal paper . . . . . . . . . . . . . . . .
Printing on envelopes. . . . . . . . . . . . . . . . .
Setting other printing options . . . . . . . . . . . . .
Fit to page printing . . . . . . . . . . . . . . . . . .
Printing multiple pages to one sheet . . . . . .
Printing color documents in black and white .
Cancelling a print job . . . . . . . . . . . . . . . . . . .
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Colour printing . . . . . . . . . . . . . . . . . . . . . . . . . .
Factors that affect the appearance of prints . . . . .
Tips for printing in colour . . . . . . . . . . . . . . . . . .
Printing photographic images . . . . . . . . . . . . .
Printing from Microsoft Office applications . . . .
Printing specific colours (e.g. a company logo) .
Adjusting the brightness or intensity of a print .
Accessing the colour matching options . . . . . . . . .
Setting the colour matching options . . . . . . . . . .
Using the colour swatch feature . . . . . . . . . . . . .
Using the colour correct utility . . . . . . . . . . . . . .
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Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . .
Replacing consumable items . . . . . . . . . . . . . . .
Toner cartridge replacement . . . . . . . . . . . . . . .
Image drum replacement . . . . . . . . . . . . . . . . .
Transfer belt replacement . . . . . . . . . . . . . . . .
Fuser replacement. . . . . . . . . . . . . . . . . . . . . .
Cleaning. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...the LED head . . . . . . . . . . . . . . . . . . . . . .
...the paper path in the ADF . . . . . . . . . . . . .
...the underside of the ADF. . . . . . . . . . . . . .
...the document glass . . . . . . . . . . . . . . . . .
...the paper feed rollers . . . . . . . . . . . . . . . .
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.85
.85
.86
.86
.86
.87
.88
.88
.89
.89
Installing additional memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . .
Clearing paper jams . . . . . . . . . . . . . . . . . . . .
In the scanner ADF section... . . . . . . . . . . . .
In the printer section... . . . . . . . . . . . . . . . .
Dealing with unsatisfactory printing. . . . . . . . . .
Dealing with unsatisfactory copying . . . . . . . . . .
Fax problem checklist (MC360) . . . . . . . . . . . . .
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. . . . . . . . . . . . 126
. . . . . . . . . . . .127
. . . . . . . . . . . . 128
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .130
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Oki contact details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132
Contents > 6
NOTES, CAUTIONS AND WARNINGS
NOTE
A note provides additional information to supplement the main text.
CAUTION!
A caution provides additional information which, if ignored, may
result in equipment malfunction or damage.
WARNING!
A warning provides additional information which, if ignored, may
result in a risk of personal injury.
For the protection of your product, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine original toner
cartridges. Any other toner cartridge may not operate at all, even if it is described as
“compatible”, and if it does work, your product's performance and print quality may be
degraded.
Use of non-genuine products may invalidate your warranty.
Specifications subject to change without notice. All trademarks acknowledged.
Notes, cautions and warnings > 7
ABOUT THIS GUIDE
DOCUMENTATION SUITE
This guide is part of a suite of online and printed documentation provided to help you
become familiar with your product and to make the best use of its many powerful features.
The documentation is summarised below for reference and is found on the DVD unless
indicated otherwise:
>
Installation Safety booklet: provides information for safe use of your product.
This is a paper document that is packaged with the product and should be read before
setting up your machine.
>
Set-up Guide: describes how to unpack, connect and turn on your product.
This is a paper document that is packaged with the product.
>
User’s Guide: helps you become familiar with your product and make the best use
of its many features. Also included are guidelines for troubleshooting and
maintenance to ensure that it performs at its best.
>
Network Guide: helps you become familiar with the functionality of the built in
network interface card.
>
Installation Guides: accompany consumable items and optional accessories to
describe how to install them.
These are paper documents that are packaged with the consumables and optional
accessories.
>
On-line Help: on-line information accessible from the printer driver and utility
software.
About this guide > 8
ON-LINE USAGE
This guide is intended to be read on screen using Adobe Reader. Use the navigation and
viewing tools provided in Adobe Reader.
There are many cross-references within this book, each highlighted as blue text. When you
click on a cross-reference the display will instantly jump to the part of the manual
containing the referenced material.
By using the
before.
button in Adobe Reader, you can navigate directly back to where you were
You can access specific information in two ways:
>
In the list of bookmarks down the left hand side of your screen, click on the topic of
interest to jump to the required topic. (If the bookmarks are not available, use the
“Contents” on page 4.)
>
In the list of bookmarks, click on Index to jump to the Index. (If the bookmarks are
not available, use the “Contents” on page 4.) Find the term of interest in the
alphabetically arranged index and click on the associated page number to jump to
the page containing the term.
PRINTING PAGES
The whole manual, individual pages, or sections may be printed. The procedure is:
1.
From the toolbar, select File > Print (or press the Ctrl + P keys).
2.
Choose which pages you wish to print:
(a)
All pages, (1), for the entire manual.
(b)
Current page, (2), for the page at which you are looking.
1
2
3
(c)
Pages from and to, (3), for the range of pages you specify by entering their
page numbers.
(d)
Click OK.
About this guide > 9
INTRODUCTION
Congratulations on choosing this Multi Function Product (MFP). It has been designed with
advanced features, to give you clear, vibrant colour prints and crisp black and white pages
at high speed, on a range of office print media.
With this MFP, you can instantly scan paper-based documents and deliver the electronic
image to various destinations including email addresses, printers, ftp servers, facsimile
machines, USB memory stick, or someone else's computer on the network.
Your MFP includes these features:
>
ProQ2400 Multi-level technology produces subtle tones and smooth gradations of
colour to lend photographic quality to your documents.
>
Hotkey utility - enables the MFP to receive one key touch commands from a locally
connected computer (Windows only).
>
600 x 600dpi and 1200 x 600dpi (dots per inch) print resolution for high quality
image production.
>
300 x 300 (standard) and 600 x 600dpi (high) copy resolution.
>
Banner Printing (MC360).
>
Single Pass Colour Digital LED technology for high speed processing of your printed
pages.
>
High speed USB 2.0 interface.
>
10Base-T and 100Base-TX network connection lets you share this resource among
users on your office network.
>
“Ask Oki” (Windows only) – a user-friendly function that provides a direct link from
your printer driver screen (not always illustrated in this guide) to a dedicated web
site specific to the exact model you are using. This is where you’ll find all the advice,
assistance and support you could need to help you get the best possible results from
your Oki printer.
>
Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP
allows you to transmit document(s) over the internet via e-mail.
>
Scan to Network PC - Allows you to send scanned documents to a server or a
personal computer's file folder over an intranet with FTP (File Transfer Protocol),
CIFS (Common Internet File System) protocol. The scan to filing feature removes
the need for the mail server to handle large attachments.
>
Scan to Fax (MC360) - Allows you to send and receive scanned documents to/from
another facsimile machine.
>
Scan to memory - Scan to USB memory.
>
Digital Copying - An intuitive control panel, makes digital copying fast and easy.
>
Network/PC Printing - When connected to a Network, the MFP is able to perform
network or PC printing.
>
Multiple Pages Sending - With the Auto Document Feeder, the MFP allows a stack of
up to 50 page document(s) to be continuously scanned.
>
Simplified Operator panel
>
Address Book/Profiles Managing - This provides a convenient way to manage all the
e-mail addresses and profiles (filing destinations). The MFP’s Setup Tool utility
allows you to create up to 100 e-mail addresses and several filing destinations to
manage your document.
The following optional feature is available: 256MB additional memory, to allow the printing
of more complex pages.
Introduction > 10
MFP OVERVIEW
FRONT VIEW
2
1
3
4
5
6
9
8
7
1. Scanner bed.
6. Output stacker, face down. Standard
printed copy delivery point. Holds up to
150 sheets of 80g/m².
2. Automatic Document Feeder (ADF) Unit. 7. Standard paper tray with level indicator.
Holds up to 250 sheets of 80g/m².
3. ADF Paper Tray. Max. 50 sheets A4 at
60 - 120g/m².
8. Multi purpose feeder tray (shown
closed). Used for feeding heavier paper
stocks, envelopes and other special media.
Also used for manual feeding of single
sheets when required and Banner printing.
4. Document Cover.
9. USB Memory port.
5. Operator Control Panel.
MFP overview > 11
REAR VIEW
This view shows the connection panel and the rear output stacker.
7
8
LAN
TEST
TEL
LINE
1
2
3 4
1. USB connection.
5
6
5. IEC (CE22) AC power connection.
2. Local Area Network connection.
6. AC Power ON/OFF switch.
3. MC360: Local Telephone handset connection.
7. Automatic Document Feeder (ADF).
4. MC360: Telephone line connection.
8. Rear paper stacker (closed).
When the rear paper stacker is folded down, paper exits through the rear of the printer and
is stacked here face up. This is mainly used for heavy print media. When used in
conjunction with the multi purpose feed tray, the paper path through the printer is
essentially straight. This avoids bending the paper around curves in the paper path and
enables feeding of up to 203g/m² media.
MFP overview > 12
CONTROL PANEL
3
5
9
abcd@d
Done
a b c d e f g h i
j k l m n o p q r
s t u v w x y z
1
1. Keypad
2. LEFT key
2 4 6
7
8a
8b
Used to enter numbers, upper-case/lower-case letters and symbols in the
Entry Line. Refer to “Character switching” on page 14 for further details.
When in switching Mode:
Returns the display to the Function Selection screen or Scan Sub Function
Selection screen from the Stand-by screen.
When Setting up:
Increments the value of the tree structure.
3. UP Key
When setting up or in switching Mode:
Moves the cursor UP.
4. DOWN Key
When setting up or in switching Mode:
Moves the cursor DOWN.
5. ENTER Key
When switching Mode:
Used to confirm the Mode selected.
Used to start Push Scan (If Push Scan is selected, the Executing Push Scan
screen appears).
When Setting up:
Decrements the value of the tree structure.
Increments the value of the tree structure as the set value is confirmed.
When entering PIN ID:
Used to confirm the PIN ID entered.
6. RIGHT Key
When in switching Mode:
Used to confirm the Mode selected.
Used to start Push Scan (If Push Scan is selected, the Executing Push Scan
screen appears).
When Setting up:
Decrements the value of the tree structure.
Increments the value of the tree structure as the set value is confirmed.
7. LCD display
128 x 64 dot.
8. START Key
When entering PIN ID, used to confirm the PIN ID entered.
(a = colour;
b= monochrome)
Executes the function selected.
Executes Copy.
Executes Scan to E-mail/ USB Memory/ Network PC.
Executes Fax Send.
Executes Fax Manual Receive.
Recovery from Error/Warning states.
When pressed from the Screen Entry screen, confirms the characters or
functions selected.
MFP overview > 13
3
5
9
abcd@d
Done
a b c d e f g h i
j k l m n o p q r
s t u v w x y z
1
9. STOP Key
2 4 6
7
8a
8b
Stops the function being executed.
Stops Copy.
Stops Scan to E-mail/ USB Memory/ Network PC.
Stops Fax Send.
Cancels Print Job.
Recover from Error/Warning states:
Used to confirm error messages (when an error that does not need
recovery operation has occurred).
Recovering from Error/Warning states.
Forces a return to the Mode Selection screen from each Stand-by screen
(all settings shown on the Stand-by screen return to User Default values).
CHARACTER SWITCHING
Numbers, upper and lower case letters and symbols can be entered using the keypad. Press
the key multiple times to switch between characters.
NOTE
When pressing multiple times, you must re-press the key within 2 seconds of
the previous press.
The example below is based on English being the display language:
KEY
AVAILABLE CHARACTER
1
1 -> 1
2
a -> b -> c -> A -> B -> C -> 2
3
d -> e -> f -> D -> E -> F -> 3
4
g -> h -> i -> G -> H -> I -> 4
5
j -> k -> l -> J -> K -> L -> 5
6
m -> n -> o -> M -> N -> O -> 6
7
p -> q -> r -> s -> P -> Q -> R -> S -> 7
8
t -> u -> v -> T -> U -> V -> 8
9
w -> x -> y -> z -> W -> X -> Y -> Z -> 9
0
SP (space) -> 0 -> SP (space)
*
@ -> * -> @
#
. -> _ -> - -> P -> SP (space) -> + -> ! -> “ -> $ -> % -> & -> ‘ -> (
-> ) -> , -> / -> : -> ; -> < -> = -> > -> ? -> [ -> £ -> ] -> ^ -> #
MFP overview > 14
CHANGING THE DISPLAY LANGUAGE
The default language used by your MFP for display messages is English. If required, this
can be changed using the Panel Language Setup utility.
MFP overview > 15
GETTING STARTED
RELEASING THE SCANNER LOCK
CAUTION!
Make sure the scanner is in the UNLOCKED position before
operating.
1.
Open the document cover.
2.
Move scan lock lever to UNLOCKED position.
NOTE
If you need to transport or move your MFP for any reason;
1. Ensure the scanning head is in the left most position, then turn off the
MFP.
2. Move the scan lock lever to the LOCKED position.
SWITCHING OFF
CAUTION!
Do not turn off the power switch suddenly as this may damage your
MFP.
1.
Press the Down arrow button on the control panel to highlight Menu, press Enter to
select.
2.
Press the Down arrow button on the control panel to highlight System Shutdown,
press Enter to select.
3.
Press Enter to execute.
4.
At the prompt, turn the power switch OFF.
Getting started > 16
INSTALLING DRIVERS AND UTILITIES
Install the appropriate drivers for your connection type:
>
Network connection; install the printer driver
>
USB connection; install the printer driver and the TWAIN driver
NOTE
Mac OS X; install the printer driver only.
NOTE
You must be logged on as an administrator or a member of the Administrators
group in order to complete this procedure. If your computer is connected to a
network, network policy settings may also prevent you from completing this
procedure.
NOTE
If you are connecting your printer to a Power Mac G5, make sure the USB
cable is compatible with USB 2.0. If you use a USB 1.1-only compatible cable,
you may experience problems such as errors or the printer not receiving the
job.
The installation instructions below refer to USB connection. For network connection details
refer to the Network Guide.
If you are running Windows Server 2003 or Server 2008, you may need to follow these
steps to ensure the WIA service starts when using the TWAIN driver and Hotkey Utility:
NOTE
In the case of Server 2008, Desktop Experience needs to be installed.
1.
Click Start > Administrative Tools > Services.
2.
Double-click Services.
3.
Double-click Windows Image Acquisition (WIA).
4.
From the Startup type menu, select Automatic.
5.
Under Service status, click Start.
6.
Click OK.
WINDOWS - TWAIN AND PRINTER DRIVERS
The TWAIN driver is used for “Pull Scanning”, i.e. Initiating a scan from your PC via
software. Compare this to “Push Scanning” where you start the scan by pressing a button
on the MFP's front panel. The TWAIN driver only works via USB connections. This means
it's not possible to control the scanner over the network from your PC.
There are two different ways of installing the TWAIN and printer drivers:
1.
Not plugging the printer in yet, but running the Oki driver installer program from the
DVD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the
printer is switched on and plugged in, the installation is complete.
Getting started > 17
2.
Plugging the printer in first and performing a “Plug and play” type of installation. In
this case you must install the TWAIN driver first.
NOTE
> The Oki driver installer program is the recommended installation method.
> “Plug and play” installation only applies when connecting to your machine
via USB.
Plug and play installation
The MFP is a “dual device” - Windows sees it as a scanner and a printer. This means when
the MFP is plugged into a PC using a USB cable, you'll be prompted to install 2 different
drivers; the TWAIN (scanner) driver first and then the printer driver.
1.
Attach the printer to a USB port of your computer.
2.
Switch on the printer.
3.
Insert the DVD. If DVD autoboots, cancel the dialogue.
The ‘New Hardware Found' dialogue will display.
If you do not see the ‘New Hardware Found' dialogue, please check that power and
USB cables are connected properly, and the printer is switched on.
4.
Install TWAIN driver first.
a
c
b
d
Getting started > 18
5.
Next install the printer driver.
a
c
b
d
MAC - PRINTER DRIVER
The information in this section is based on Mac OS X Leopard (10.5). Other versions may
appear slightly different, but the principles are the same.
1.
Insert the DVD-ROM and run the Oki driver installer program.
2.
Follow the on-screen instructions to install the printer driver.
3.
Attach the printer to a USB port of your computer.
4.
Switch on the printer.
5.
Choose Apple Menu > System Preferences > Print & Fax.
6.
If the printer is already in the list of printers, click “-” to remove it.
NOTE
This is necessary as Leopard may not be using the correct Oki printer driver
files.
7.
Click “+” to add a new printer.
8.
Click More Printers.
9.
Choose OKI USB from the pop-up menu.
Getting started > 19
10.
Select your printer model and click Add.
11.
The printer is added to the list of printers.
12.
Restart your computer.
FAX DRIVER (MC360 ONLY)
The fax driver allows you to send faxes directly from your computer without printing the
document first.
Windows XP has built-in fax support - you can use your computer's modem to send faxes
directly from your computer.
With Oki's fax driver you are sending the fax data from your computer to the MFP, and then
the MFP automatically sends the document.
Installing the fax driver
This is installed as part of the Oki driver installer wizard.
Getting started > 20
HOTKEY UTILITY - WINDOWS ONLY
NOTE
The Hotkey utility only works via USB connections.
The Hotkey utility enables the MFP to receive one key touch commands from a locally
connected computer (“Pull Scan”).
Installation of the Hotkey utility is optional and can be found on the DVD under the Utilities
folder.
Information on using the Hotkey utility can be found in “Scan to PC” on page 63.
Setting up the Hotkey Utility
1.
Install the Hotkey utility from the DVD:
Set-up will place a “Hotkey” icon on your desktop.
2.
Double-click this icon to open the Hotkey console.
3.
Select Settings. The following screen displays.
1
2
4.
Select the function you want to set in section (1).
5.
Set the parameters for this function in section (2).
6.
When you have completed settings, press OK (3).
3
The Utility will return to the Hotkey console.
7.
To use Hotkey in PC mode (i.e. push scanning), it must be set as the program to
handle scanner events:
NOTE
The following example uses Windows XP. The steps may vary if you are using
any other operating system, but the principle is the same.
(a)
Select Start > Control Panel.
(b)
Double-click Scanners and Cameras.
(c)
Right-click the MFP icon and click Properties.
(d)
Select the Events tab.
Getting started > 21
(e)
Choose an event from the Select an event drop-down menu.
(f)
In the Actions field, click Start this program and choose HotKey from the
drop-down menu.
(g)
Click Apply.
(h)
Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and
PC-Fax.
(i)
Click OK to confirm.
MFP SETUP TOOL - WINDOWS ONLY
Installation of the MFP setup utility is optional and can be found on the DVD under the
Utilities folder.
The MFP setup tool can discover MC350/MC360 devices over USB or network connections.
To discover, select File > Printer Discovery.
The MFP setup tool allows you to configure your MFP. Refer to “Pre-configuration
information” on page 30 for detailed instructions.
Getting started > 22
PAPER RECOMMENDATIONS
Your MFP will handle a variety of print media, including a range of paper weights and sizes.
This section provides general advice on choice of media, and explains how to use each type.
The best performance will be obtained when using standard 75~90g/m² paper designed
for use in copiers and laser printers. A suitable type is Color Copy by Mondi.
Use of heavily embossed or very rough textured paper is not recommended.
Pre-printed stationery
CAUTION!
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing
process.
Continued use of pre-printed stationery may cause the paper feed
performance to degrade over time and paper jams may occur.
Clean the paper feed rollers as described on page 114.
Envelopes
CAUTION!
Envelopes should be free from twist, curl or other deformations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
Labels
CAUTION!
Labels should also be of the type recommended for use in copiers
and laser printers, in which the base carrier page is entirely
covered by labels. Other types of label stock may damage the
printer due to the labels peeling off during the printing process.
A suitable type is Avery White Laser Label types 7162, 7664, 7666 (A4), or 5161 (Letter)
Business cards recommended are produced by Oki (Order No. 09002985).
Transparencies
Use of transparencies is not recommended.
CAUTION!
Transparencies will melt in the fuser and damage your machine.
Getting started > 23
CASSETTE TRAY
The Cassette Tray can handle paper weights of 64g/m² to 176g/m². The Cassette Tray is
ideal for printing A4 documents of more than 1 page in length.
SIZE
DIMENSIONS
A6
105 x 148mm
A5
148 x 210mm
B5
182 x 257mm
Executive
184.2 x 266.7mm
A4
210 x 297mm
Letter
215.9 x 279.4mm
Legal 13in.
216 x 330mm
Legal 13.5in.
216 x 343mm
Legal 14in.
216 x 356mm
WEIGHT (G/M2)
Light
64-74g/m²
Medium
75-104g/m²
Heavy
105-120g/m²
If you have identical paper stock loaded in the multi purpose tray, you can have the printer
automatically switch to the other tray when the current tray runs out of paper. When
printing from Windows applications, this function is enabled in the driver settings. When
printing from other systems, this function is enabled in the Print Menu.
MULTI PURPOSE TRAY
The multi purpose tray can handle the same media sizes as the cassette trays but in
weights of 75g/m² to 203g/m². For very heavy paper stock, use the face up (rear) paper
stacker. This ensures that the paper path through the printer is almost straight.
The multi purpose tray can feed paper widths as small as 105mm and lengths up to
1200mm (banner printing - MC360 only).
For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and
128g/m² and the face up (rear) paper stacker.
When using the multi purpose tray, feed each sheet of paper or envelope one-by-one,
rather than stacking them. This helps to avoid paper jams.
Watermarked or headed paper should be loaded print side up and top edge into the printer.
MC350
SIZE
DIMENSIONS
A6
105 x 148mm
A5
148 x 210mm
B5
182 x 257mm
Executive
184.2 x 266.7mm
A4
210 x 297mm
Letter
215.9 x 279.4mm
Legal 13in.
216 x 330mm
Legal 13.5in.
216 x 343mm
Legal 14in.
216 x 356mm
Custom sizes
216 x 356mm
Getting started > 24
WEIGHT (G/M2)
Light
64-74g/m²
Medium
75-104g/m²
Heavy
105-120g/m²
Ultra
heavy:
121-203g/m²
MC360
SIZE
DIMENSIONS
A6
105 x 148mm
A5
148 x 210mm
B5
182 x 257mm
Executive
184.2 x 266.7mm
A4
210 x 297mm
Letter
215.9 x 279.4mm
Legal 13in.
216 x 330mm
Legal 13.5in.
216 x 343mm
Legal 14in.
216 x 356mm
Custom sizes
216 x 356mm
Banner
210 x 900mm
WEIGHT (G/M2)
Light
64-74g/m²
Medium
75-104g/m²
Heavy
105-120g/m²
Ultra
heavy:
121-203g/m²
215 x 900mm
215 x 1200mm
COM-9 Envelope
98.4 x 225.4mm
COM-10 Envelope
104.7 x 241.3mm
Monarch Envelope
98.4 x 190.5mm
C5
162 x 229mm
FACE DOWN STACKER
The face down stacker on the top of the printer can hold up to 150 sheets of 80g/m²
standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order
(page 1 first) will be sorted in reading order (last page on top, facing down).
FACE UP STACKER
The face up stacker at the rear of the printer should be opened and the tray extension
pulled out when required for use. In this condition paper will exit via this path, regardless
of driver settings.
The face up stacker can hold up to 10 sheets of 80g/m² standard paper and can handle
stocks up to 203g/m².
Always use this stacker and the multi purpose feeder for paper stocks heavier than
120g/m².
Getting started > 25
LOADING PAPER
CASSETTE TRAY
1.
Remove the paper tray from the machine.
2.
Fan the paper to be loaded at the edges (a) and in the middle (b) to ensure that all
sheets are properly separated, then tap the edges of the stack on a flat surface to
make it flush again (c).
a
b
c
3.
Load the tray with paper.
Use the level indicators (a and b) as a guide. For letter headed paper load face down
with top edge towards the front of the printer.
b
a
Getting started > 26
4.
Adjust the rear stopper (a) and paper guides (b) to the size of paper being used. A6
paper uses area (c).
a
c
b
5.
If you are using A6 paper, re-position the rear paper guide to the front slot.
6.
Close the cassette tray gently.
To prevent paper jams:
>
Do not leave space between the paper and the guides and rear stopper.
>
Do not overfill the paper tray. Capacity depends on the type of paper stock.
>
Do not load damaged paper.
>
Do not load paper of different sizes or types at the same time.
>
Do not pull the paper tray out during printing.
Getting started > 27
>
Close the paper tray gently.
NOTE
> For face down printing, make sure the face up (rear) stacker is closed (the
paper exits from the top of the printer). Stacking capacity is
approximately 150 sheets, depending on paper weight.
> For face up printing, make sure the face up (rear) stacker is open and the
paper support is extended. Paper is stacked in reverse order and tray
capacity is approximately 10 sheets, depending on paper weight.
> Always use the face up (rear) stacker for heavy paper (card stock, etc.).
CAUTION!
Do not open or close the rear paper exit while printing as it may
result in a paper jam.
Getting started > 28
MULTI PURPOSE TRAY
The multi purpose tray is used for printing on media such as envelopes, non-standard
media, A5, A6, and heavyweight paper (see “Multi purpose tray” on page 24).
1.
Open the multi purpose tray.
2.
Adjust the paper guides (a) to the size of paper you are going to print on, using the
markings on the paper platform.
a
3.
Position a sheet of paper on the paper platform so that it is gripped in place.
> Load your chosen media one sheet at a time.
> When printing on headed paper load the paper into the multi purpose tray with
pre-printed side up and top edge into the printer.
> An envelope should be loaded face up with top edge to the left and short edge
facing into the printer.
4.
Set the correct paper size for the multi purpose tray in the Printer Menu. See
page 42.
Getting started > 29
CONFIGURING YOUR MACHINE...
MINIMUM CONFIGURATION REQUIREMENTS
To make the best of this MFP, the following configuration is required:
To send faxes (MC360):
A PSTN telephone line connection.
To send e-mails:
>
TCP/IP network.
>
A SMTP and an optional POP3 server.
>
Default “From” Address (this MFP’s Address).
To file document(s) via intranet
>
FTP or CIFS Protocol environment.
>
Windows 2000, Windows XP, Windows Vista, or FTP server.
PRE-CONFIGURATION INFORMATION
GENERAL
Ensure that you have the relevant permission/PIN numbers before commencing.
The Factory set default passwords/PIN are:
Administrator
aaaaaa
PIN
000000
Network (web page)
last 6 figures of MAC address
NOTE
The administrator password should be changed and maintained by the system
administrator.
FAX SET UP (MC360)
Your MFP has to be set up properly to allow faxing from the machine. The following
parameters must be set before using the fax function:
>
Date and time
>
Country code
>
Local phone number
>
Sender ID
See “Initial set up” on page 45 for details.
NOTE
If you ran the Oki driver installer program from the DVD-ROM you may have
already set the time zone, date and time via the Panel Language Setup utility.
Configuring your machine... > 30
NETWORK SET UP
The MFP has to be set up properly on your network to perform scan to e-mail and other
functions. In order for other network devices to find the MFP on the network, the following
network parameters have to be set:
IP Address Set:
IP Address: .
.
Subnet mask:.
.
.
.
Gateway IP:.
.
.
DNS server:.
.
.
SMTP server:.
.
.
.
.
SMTP port:25
POP3 server: .
POP3 Port:110
Explanation:
1.
IP Address Set:
Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP
server. After changing setting from Manual to Auto, the MFP will automatically reboot
the network card.
2.
IP Address:
This is the Internet Protocol (IP) address assigned to your machine by your network
administrator.
NOTE
An IP (Internet Protocol) address uniquely identifies a host connection to an
IP network. The System administrator or network designer assigns the IP
address. The IP address consists of two parts, one identifying the network and
the one identifying your node. The IP address is usually written as four
numbers separated by periods. Each number can be zero to 255. For example,
10.1.30.186 could be an IP address.
3.
Subnet Mask:
This is the net mask address assigned by your network administrator.
4.
Gateway IP:
This is the gateway IP address assigned by your network administrator.
5.
SMTP Server:
NOTE
SMTP (Simple Mail Transfer Protocol) is the main communication protocol used
to send and receive e-mail on the Internet.
This is the IP address of your SMTP Mail Server assigned by your network
administrator.
6.
SMTP Port:
The port number of your SMTP Mail Server.
Configuring your machine... > 31
7.
DNS server:
NOTE
DNS (Domain Name System). The DNS server identifies hosts via names
instead of IP addresses. If the DNS server is available on your network, you
can enter the domain name instead of digits for your SMTP or POP3 servers,
such as Pegasus.com.tw instead of 120.3.2.23.
This is the IP address of DNS Server assigned by your network administrator.
8.
POP3 Server:
The IP address of your POP3 server.
9.
POP3 Port
The port number of your POP3 Server.
Enter the DNS name, or IP and port number of your POP3 server if your mail server
requires POP3 authentication, before sending e-mails from the machine.
NOTE
POP3 (Post Office Protocol3) is a service that stores and serves e-mails for
various client machines that are not connected to the Internet 24 hours a day.
E-mails are held in POP3 until you log on.
INTERNET COMMUNICATION FEATURES
Scan to e-mail
The MFP allows you to deliver your scanned document to e-mail addresses on the network.
The document is first scanned and converted to a standard PDF, JPEG or TIFF file format
and then transmitted to remote recipients simultaneously as an e-mail attachment.
When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol
(SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these
e-mails to your recipients via the internet.
Setting up an SMTP server
This section explains setting up a server.
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Using the Down arrow key, scroll to Network Setup and press Enter.
5.
Press Enter to select the Mail Server Setup menu.
6.
Using the Down arrow key, scroll to SMTP server and press Enter.
7.
Enter your IP address.
NOTE
Numbers are entered using the keypad.
When a number is entered from the keypad, the number currently displayed
is cleared and the number just entered is displayed as the first digit. When
another number is entered, the first number entered moves to the left, and so
on.
You can increment/decrement the digits using the Up/Down arrow keys.
Configuring your machine... > 32
8.
To confirm, press the Enter key.
NOTE
To cancel the IP address, press the Stop key until you exit the menu without
saving the changes.
CONFIGURATION
There are a number of configuration options available which allow you to change the
scanner, fax and printer settings to suit your own needs. There are three methods of
configuring your MFP:
>
From the MFP’s web page.
>
From the MFP’s Setup Tool utility.
>
From the MFP control panel.
For illustration purposes only, the configuration options shown are as accessed via the
control panel.
...FROM THE WEB PAGE
Type the IP address of the MFP in the URL field of your browser and then press Enter. The
MFP web page displays. For example: http://10.18.207.102
NOTE
The Administrative settings are blocked by a password. Refer to “Preconfiguration information” on page 30.
Configuring your machine... > 33
...FROM THE SETUP TOOL UTILITY
If you have not already done so, install the setup tool utility as described in “MFP setup tool
- windows only” on page 22.
NOTE
The Administrative Settings are blocked by a password. Refer to “Preconfiguration information” on page 30.
...FROM THE CONTROL PANEL
1.
Press the Down arrow key (1) on the control panel until Menu is highlighted, then
press Enter (2).
2.
Press the Down arrow key (1) until Admin Setup is highlighted, then press Enter
(2).
2
abcd@d
Done
a b c d e f g h i
j k l m n o p q r
s t u v w x y z
1
NOTE
The Admin Setup option is blocked by a password. Refer to “Pre-configuration
information” on page 30.
Configuring your machine... > 34
Copy function
This is the default mode on Power up, with Access Control disabled. Use the Down arrow
key to select other functions and Enter to select an option.
Default option (if relevant) is highlighted.
LEVEL 2
DESCRIPTION
OPTIONS
Copies:
Number of copies required (default 1)
1 to 99
100%
Reduce/enlarge copy
A4->A5
Leg14->Let
Leg13.5->Let
Leg13->Let
A4->B5
Fit to page
100%
B5->A4
Let->Leg13
Let->Leg13.5
Let->Leg14
A5->A4
Custom
A4
Printer section paper size
Legal13, Legal13.5,
Legal14, Letter, A4, A5,
B5
Mixed
Resolution
Mixed, Photo,
HiRes.Mixed, HiRes.Photo
Density: 0
Density of print
-3 ~ 0 ~ +3
Tray1
Selects cassette Tray or Manual feeder
Tray 1,
Manual Feeder
Collate:
Sets collate function on or off
On, Off
1in1
Selects how many prints per page (n-up)
1in1, 2in1, 4in1(Hor.),
4in1(Ver.)
E.E:
Edge Erase: This sets the peripheral areas of the
document to block out.
0, 6, 13, 19, 25mm
M.S-R:
Margin Shift - Right: This sets the amount to shift the
document image to the right.
0, 6, 13, 19, 25mm
M.S-B:
Margin Shift - Bottom: This sets the amount to shift
the document up.
0, 6, 13, 19, 25mm
Configuring your machine... > 35
Scan/scan to function
Use the Down arrow key to select this function and Enter to select option.
E-mail
LEVEL 2
DESCRIPTION
OPTIONS
Check
Address
Displays the default address (set by the
administrator).
Reply to:
Choose Email “Reply to”
Address Book:
Screen Entry:
Number:
LDAP:
Name
Address:
Method: AND/OR
Destination
Choose Address from:
Address Book:
Screen Entry:
Number:
LDAP:
Name
Address:
Method: AND/OR
Subject
File Name
Choose from the default subject list (set by the
administrator) or enter a subject.
Subject List
A file name should be entered for the scanned
images.
N/A
Screen Entry
This file name can be entered in Key Pad Mode.
Up to 64 characters can be entered as text, except
for the following;
\/:*?"<>|
Density
Select density.
-3, -2, -1, 0, 1, 2, 3
Document
size
Select document size.
A4
Letter
Legal
File
Format(Color)
Select file format.
PDF
TIFF
JPEG
File
Format(B/W)
Select file format.
PDF
TIFF
Configuring your machine... > 36
Network PC
NOTE
The MFP must be connected to a Network server to enable Scan to Network
PC to be set up.
Profiles can be created and managed using the machine’s web page or the MFP
Setup Tool.
LEVEL 2
DESCRIPTION
Profile
If any profiles have been created the list will be
displayed. Max 20 profiles can be created.
LEVEL 2
DESCRIPTION
Email
Scan to Email and save file
Folder
Scan to PC based folder
Application
Scan to Application1
Fax
Scan to Facsimile and save file
OPTIONS
PC
OPTIONS
Fax function (MC360)
LEVEL 2
DESCRIPTION
Check Dest.
Displays the selected destination fax number
Fax No.
Input a destination fax number
Phone Book
Select address from the phone book
Standard
Select the transmission resolution
OPTIONS
Standard
Fine
Extra Fine
Photo
Density
Select density.
-3, -2, -1, 0, 1, 2, 3
A4
Select document size
A4
Letter
Legal
Delayed
Time
Select transmission time
dd/mm/yy
hh:mm
Configuring your machine... > 37
Menu function
LEVEL 2
ITEM
View
Information
Print Count
Scan Count
Fax Count
(MC360 only)
Supplies Life
Network
DESCRIPTION/OPTIONS
Color Pages
Displays the number of colour pages printed
Monochrome
Pages
Displays the number of mono pages printed
Tray1
Displays the number of pages printed from the
paper cassette tray
Manual Feeder
Displays the number of pages printed via the
Manual paper tray
Total Pages
self explanatory
Pages Scanned
self explanatory
Total ADF Pages
self explanatory
ADF Pages
scanned
self explanatory
Pages Sent
self explanatory
Pages Received
self explanatory
Sending Times
self explanatory
Receiving
Times
self explanatory
Black Toner
self explanatory
Cyan Toner
self explanatory
Magenta Toner
self explanatory
Yellow Toner
self explanatory
Black Drum
self explanatory
Cyan Drum
self explanatory
Magenta Drum
self explanatory
Yellow Drum
self explanatory
Belt
self explanatory
Fuser
self explanatory
IP Address
Subnet Mask
Gateway
Address
MAC Address
NIC Program
Version
NIC Default
Version
Configuring your machine... > 38
LEVEL 2
ITEM
View
Information
cont.
System
DESCRIPTION/OPTIONS
Serial Number
Asset Number
CU Version
PU Version
Scanner
Version
Fax Version
Total Memory
Flash Memory
Print
Information
Admin Setup
Configuration
Execute
Prints out a report of the machine’s
configuration
Network
Information
Execute
Prints out a report of the Network configuration
Demo Page
DEMO1
Execute
Prints a Demonstration
page
MFP Usage
Report
Execute
Copies (1 to 99)
Prints a full report of
the machine usage
Supplies Status
Report
Execute
Prints a report of the status of all consumables
System Setup
Access Control
Enable/Disable
Power Save Time
5/15/30/60/240
minutes
Return to Stand-by
Time
20/40/60/120/180
seconds
Default Mode
Copy/Scan/Fax
Unit of Measure
inch/millimeter
Date Format
mm/dd/yyyy,
dd/mm/yyyy,
yyyy/mm/dd
Report Full Print
On/Off
Panel Contrast
-10 ~ 0 ~ +10
Configuring your machine... > 39
LEVEL 2
ITEM
Admin Setup
cont.
Network Setup
DESCRIPTION/OPTIONS
Network
TCP/IP
Enable/Disable
IP Address Set
Auto/Manual
IP Address
Subnet Mask
Gateway Address
DNS Server Primary
DNS Server
Secondary
Printer Setup
Scanner Setup
Web
Enable/Disable
SNMP
Enable/Disable
Hub Link Setting
Auto Negotiate/
100Base-TX Full/
100Base-TX Half/
10Base-T Full/
10Base-T Half
Factory Defaults?
Execute
Copies
1 - 999
Media Check
Enable/Disable
Mono-Print
Speed
Auto/Color Speed/Normal Speed
X Dimension
100 ~ 210 ~ 216 millimeter
Y Dimension
148 ~ 297 ~ 1200 millimeter
Job Build
Scanning
On/Off
Email Setup
Add “To” Address
On/Off
Default File Name
user defined
Subject List
#00
#01
#02
#03
#04
Default From
user defined
Separation Limit
1/3/5/10/30mB/No
limit
Auto Trans. Report
On/Off
Configuring your machine... > 40
LEVEL 2
ITEM
Admin Setup
cont.
Mail Server
Setup
LDAP Server
Setup
DESCRIPTION/OPTIONS
SMTP Server
user defined
SMTP Port
25
POP3 Server
user defined
POP3 Port
110
Authentication
Method
No/SMTP/POP
Login Name
user defined
Password
user defined
Server Settings
LDAP Server
user defined
Port Number
389
Timeout
10 ~ 30 ~ 120
Max. Entries
100
Search Root
user defined
Name1
cn
Name2
sn
Name3
givenName
Mail Address
mail
Attributes
Additional Filter
Authentication
Method:
Anonymous
Simple
User ID
Password
Fax Setup
(MC360)
Clock
Adjustment
dd/mm/yyyy
hh:mm
Use Up & Down arrow
keys to set and Right
arrow key to advance.
Basic Setup
Service Bit
On/Off
Country Code
Select the country in
which the MFP is
situated.
Local Phone No.
<enter>
Sender ID
<enter>
MCF(Single Location)
On/Off
MCF(Multi Location)
On/Off
Error MCF
On/Off
Image in MCF
On/Off
H/Modem Rate
33.6 Kbps
28.8 Kbps
14.4 Kbps
9.6 Kbps
4.8 Kbps
TAD Mode
Type1, Type2, Type3
Configuring your machine... > 41
LEVEL 2
ITEM
Admin Setup
cont.
Fax Setup
(MC360) cont.
DESCRIPTION/OPTIONS
Basic Setup
cont.
Tel Priority Mode
On/Off
CNG Detection
On/Off
T/F Timer Prg.
20seconds, 35seconds
Remote Receive No.
Off, 000, 111, 222,
333, 444, 555, 666,
777, 888, 999, ***,
###
Ring Response
1 ring/ 5/10/15/20
seconds
Speaker Volume
Off/Low/Middle/High
Soft Ringer Volume
Off/Low/Middle/High
Redial Tries
0 ~ 2 ~ 10 tries
Redial Interval
1 ~ 3 ~ 6 minutes
Dial Tone Detection
On/Off
Busy Tone Detection
On/Off
MF(Tone)/DP(Pulse)
DP/MF
Memory Setup
Receive buffer size
Auto/0.5/1/2/4/8
megabyte
Change Password
Select “New password” and enter
Reset Settings
Execute
Scanner Counter Clear
Pages Scanned
Execute
ADF Pages Scanned
Execute
Fax Line Setup
Printer Menu
Tray
Configuration
Manual feed
On/Off
Tray1 Config
Paper Size
A4/A5/A6/B5/Legal14/
Legal13.5/Legal13/
Letter/Executive/
Custom
Media Type
Plain/Letterhead/
Bond/Recycled/Rough/
Glossy
Media Weight
Light/Medium/Heavy
Paper Size
A4/A5/A6/B5/Legal14/
Legal13.5/Legal13/
Letter/Executive/
Custom/Com-9
Envelope/Com-10
Envelope/Monarch
Envelope/DL Envelope/
C5 Envelope
Media Type
Plain/Letterhead/
Labels/Bond/Recycled/
Card Stock/Rough/
Glossy
Media Weight
Medium/Heavy/Ultra
Heavy
Manual Feeder
Config
Configuring your machine... > 42
LEVEL 2
ITEM
Printer Menu
cont.
Printer Adjust
DESCRIPTION/OPTIONS
Print Position
Adjust
Copy Menu
Scanner
Menu
Manual Timeout
Off/30/60/120/180/240/300 secs.
Wait Timeout
Off/5/10/20/30/40/50/60/90/120/150/180/
210/240/270/300 secs.
Low Toner
Continue/Stop
Jam Recovery
On/Off
Paper Black
Setting
-2 ~ 0 ~ +2
Paper Colour
Setting
-2 ~ 0 ~ +2
SMR Setting
-3 ~ 0 ~ +3
BG Setting
-3 ~ 0 ~ +3
X Adjust
-2.00 ~ 0.00 ~ +2.00 millimeter
Y Adjust
-2.00 ~ 0.00 ~ +2.00 millimeter
Drum Cleaning
On/Off
Copies
1-99
Reduce/Enlarge
A4>A5 / Leg14>Let / Leg13.5>Let /
Leg13>Let / A4>B5 / Fit to Page / 100% /
B5>A4 / Let>Leg13 / Let>Leg13.5 /
Let>Leg14 /A5>A4 / Custom
Mode
Mixed / Photo / HiRes.Mixed / HiRes.Photo
Density
-3/-2/-1/0/+1/+2/+3
Input Tray
Tray1/Manual Feeder
Collate
On/Off
N-up
1in1/2in1/4in1(Hor.)/4in1(Ver.)
Edge Erase
0/6/13/19/25mm
Margin Shift Right
0/6/13/19/25mm
Margin Shift Bottom
0/6/13/19/25mm
Scan to Email
Density
-3/-2/-1/0/+1/+2/+3
Document size
A4/Letter/Legal
Color Format
File Format
PDF/TIFF/JPEG
Compression Rate
file format PDF or
JPEG:
file format TIFF:
B/W Format
Low/Medium/High
Raw
Resolution
100/150/200/300 dpi
Grayscale
On/Off
File Format
PDF/TIFF
Compression Rate
G3/G4/Raw
Resolution
100/150/200/300/
400/600 dpi
Configuring your machine... > 43
LEVEL 2
ITEM
DESCRIPTION/OPTIONS
Scanner
Menu (cont.)
Address Book
Email Address
#00 to #99
Group Address
G00 to G19
Scan to USB
Memory
Density
-3/-2/-1/0/+1/+2/+3
Document Size
A4/Letter/Legal
Color Format
File Format
PDF/TIFF/JPEG
Compression Rate
file format PDF or
JPEG:
file format TIFF:
B/W Format
Low/Medium/High
Raw
Resolution
100/150/200/300 dpi
Grayscale
On/Off
File Format
PDF/TIFF
Compression Rate
G3/G4/Raw
Resolution
100/150/200/300/
400/600 dpi
Default File
Name
Fax Menu
(MC360
only)
Calibration
System
Shutdown
Auto Receive
Fax
Manual
Tel/Fax
TAD
Mode
Standard/Fine/Extra Fine/Photo
Density
-3/-2/-1/0/+1/+2/+3
Document Size
A4/Letter/Legal
Phone Book
Speed Dial
#00 to #99
Group Dial
G00 to G09
Auto Density Mode
Auto/Manual
Adjust Density
Execute
Adjust Registration
Execute
Cyan Reg. Fine Adj.
-3 ~ 0 ~ +3
Magenta Reg. Fine Adj.
-3 ~ 0 ~ +3
Yellow Reg. Fine Adj.
-3 ~ 0 ~ +3
Execute
Configuring your machine... > 44
SETTING THE FAX FACILITY
INITIAL SET UP
The following parameters must be set before using the fax function on your MFP:
>
Date and time
>
Country code
>
Local phone number
>
Sender ID
There are other parameters that can be adjusted to suit your personal preferences later if
required, refer to fax set up table for details (See “Advanced set up” on page 46).
To set fax parameters:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Using the Down arrow key, scroll to Fax Setup and press Enter.
5.
Press Enter to select the Clock Adjustment menu.
6.
Using the arrow keys and keypad, enter the time and date.
NOTE
Use the Right and Left arrow keys to move between digits.
7.
Press Enter to confirm.
8.
Using the Down arrow key, scroll to Basic Setup and press Enter.
9.
Using the Down arrow key, scroll to Country Code and press Enter.
10.
Using the arrow keys, scroll to the country in which the MFP is situated and press
Enter to confirm.
11.
Using the Down arrow key, scroll to Local Phone No. and press Enter.
12.
Using the keypad or arrows keys and the on-screen keypad, type in the local phone
number.
13.
Highlight Done and press Enter.
14.
Using the Down arrow key, scroll to Sender ID and press Enter.
15.
Using the keypad or arrows keys and the on-screen keypad, type in the sender ID.
16.
Highlight Done and press Enter.
17.
Press the Left arrow key to exit the menu.
NOTE
If required, set the dialling method for your region (Pulse or Tone). Refer to
“MF(Tone)/DP(Pulse)” on page 42.
If connecting the machine through a private branch exchange (PBX) line, you
must also specify a dial prefix to allow the machine to obtain an external line
before dialling. Refer to “Connecting to a PBX” on page 47.
Configuring your machine... > 45
ADVANCED SET UP
Your machine offers a multitude of features which reduce the time required for manual
operation and make fax communications more efficient.
Adding a speed dial entry to the phone book
The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed
dial number to the phone book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Fax Menu and press Enter.
3.
Using the Down arrow key, scroll to Phone Book and press Enter.
4.
Press Enter to select Speed Dial.
5.
Using the arrow keys, scroll to the required speed dial entry position and press
Enter.
6.
Press Enter to select Fax No..
7.
Using the keypad, type in the destination fax number and press Enter.
NOTE
If the destination fax number has an “extension number”, press the “#” button
three times to insert a pause (-) between numbers. The machine will enter a
pause when dialling. See “Character switching” on page 14.
The maximum length of number is 32 digits.
8.
Press Enter to select Name.
9.
Using the keypad or arrows keys and the on-screen keypad, type in the name.
NOTE
The maximum length of name is 16 characters.
10.
Highlight Done and press Enter.
11.
Using the Down arrow key, scroll to Done and press Enter to confirm and add your
entry to the phone book.
12.
Press the Left arrow key to exit the menu.
Adding a group entry to the phone book
The machine can hold up to 10 group dial settings. To add a new group dial number to the
phone book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Fax Menu and press Enter.
3.
Using the Down arrow key, scroll to Phone Book and press Enter.
4.
Using the Down arrow key, scroll to Group Dial and press Enter.
5.
Using the arrow keys, scroll to the required group dial entry position and press
Enter.
6.
Press Enter to select Speed Dial List.
7.
Scroll through the list of speed dial entries and press Enter to mark (*). When all
required entries are selected, press the Left arrow key.
8.
Press Enter to select Group Name.
Configuring your machine... > 46
9.
Using the keypad or arrows keys and the on-screen keypad, type in the name.
NOTE
The maximum length of name is 16 characters.
10.
Highlight Done and press Enter.
11.
Using the Down arrow key, scroll to Done and press Enter to confirm and add your
entry to the phone book.
12.
Press the Left arrow key to exit the menu.
Deleting a speed dial entry from the phone book
To delete a speed dial entry from the phone book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Fax Menu and press Enter.
3.
Using the Down arrow key, scroll to Phone Book and press Enter.
4.
Press Enter to select Speed Dial List.
5.
Using the arrow keys, scroll to the required speed dial and press Enter.
6.
Using the Down arrow key, scroll to Clear and press Enter.
7.
Using the Up arrow key, scroll to Yes and press Enter.
8.
Press the Left arrow key to exit the menu.
Deleting a group dial entry from the phone book
To delete a group dial entry from the phone book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Fax Menu and press Enter.
3.
Using the Down arrow key, scroll to Phone Book and press Enter.
4.
Using the Down arrow key, scroll to Group Dial and press Enter.
5.
Using the arrow keys, scroll to the required group dial and press Enter.
6.
Using the Down arrow key, scroll to Clear and press Enter.
7.
Using the Up arrow key, scroll to Yes and press Enter.
8.
Press the Left arrow key to exit the menu.
Connecting to a PBX
Private branch exchanges (PBXs) are private telephone systems used to route calls
internally, for example, in a company. When dialling a telephone number, if a prefix is
required to open an outside line, the line is connected to a PBX. If this MFP is going to be
connected to a PBX, press the # key three times to insert a “-”, then type in the destination
fax number. This will ensure the MFP waits until an outside line is available before dialling
the rest of the number.
Configuring your machine... > 47
Automatic redial
You can set the fax to automatically redial if the initial fax transmission fails. The machine
will redial on:
>
Line busy
>
No answer
>
Communication error
To set auto-redial:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Using the Down arrow key, scroll to Fax Setup and press Enter.
5.
Using the Down arrow key, scroll to Fax Line Setup and press Enter.
6.
Press Enter to select the Redial Tries.
7.
Using the arrow keys, select the required number of redial attempts (between 0 and
10), then press Enter to confirm.
8.
Using the Down arrow key, scroll to Redial Interval and press Enter.
9.
Using the arrow keys, select the required redial interval (between 1 and 6 minutes),
then press Enter to confirm.
10.
Press the Left arrow key to exit the menu.
Reception mode
You can change the way your MFP handles incoming fax transmissions and telephone calls
(if you have a telephone handset connected) depending on your office requirements.
Choose from:
>
Fax
>
Manual
>
Tel/Fax
>
TAD
To change the reception mode:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Fax Menu Setup and press Enter.
3.
Press Enter to select Auto Receive.
4.
Using the arrow keys, select the required reception mode and press Enter.
5.
Press the Left arrow key to exit the menu.
Configuring your machine... > 48
Adding a telephone handset
If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in
certain countries it may be necessary to use a telephone plug adaptor).
You will also need to update the telephone settings to set the ring response:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Using the Down arrow key, scroll to Fax Setup and press Enter.
5.
Using the Down arrow key, scroll to Basic Setup and press Enter.
6.
Using the Down arrow key, scroll to Ring Response and press Enter.
7.
Using the arrow keys, select the required response setting (between 1 ring and 20
seconds) and press Enter.
8.
Press the Left arrow key to exit the menu.
NOTE
You must also set the reception mode to the appropriate setting. See
“Reception mode” on page 48.
NOTE
If the telephone handset is in use (off hook), dialling for speech purposes is
not available using the MFP keypad or speed dial keys.
Configuring your machine... > 49
MANAGING THE ADDRESS BOOK
The following section describes how to add/remove/modify Email addresses to/from the
Address Book.
ADDING AN EMAIL ADDRESS ENTRY TO THE ADDRESS BOOK
The machine can hold up to 100 email addresses in the address book. To assign a new email
address to the address book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Scanner Menu and press Enter.
3.
Using the Down arrow key, scroll to Address Book and press Enter.
4.
Press Enter to select Email Address.
5.
Using the arrow keys, scroll to the required email address entry position and press
Enter.
6.
Press Enter to select Address.
7.
Using the keypad or arrows keys and the on-screen keypad, type in the new email
address.
NOTE
The maximum length of address is 80 characters.
8.
Highlight Done and press Enter.
9.
Press Enter to select Name.
10.
Using the keypad or arrows keys and the on-screen keypad, type in the name.
NOTE
The maximum length of name is 16 characters.
If you do not enter a name, this column remains blank.
11.
Highlight Done and press Enter.
12.
Using the Down arrow key, scroll to Done and press Enter to confirm and add your
entry to the address book.
13.
Press the Left arrow key to exit the menu.
DELETING AN EMAIL ADDRESS ENTRY FROM THE ADDRESS BOOK
To delete an email address entry from the address book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Scanner Menu and press Enter.
3.
Using the Down arrow key, scroll to Address Book and press Enter.
4.
Press Enter to select Email Address.
5.
Using the arrow keys, scroll to the required email address and press Enter.
6.
Using the Down arrow key, scroll to Clear and press Enter.
7.
Using the Up arrow key, scroll to Yes and press Enter.
8.
Press the Left arrow key to exit the menu.
Configuring your machine... > 50
MODIFYING AN EMAIL ADDRESS ENTRY FROM THE ADDRESS BOOK
To edit an email address entry from the address book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Scanner Menu and press Enter.
3.
Using the Down arrow key, scroll to Address Book and press Enter.
4.
Press Enter to select Email Address.
5.
Using the arrow keys, scroll to the required email address and press Enter.
6.
If required, press Enter to select Address. Update the details:
7.
(a)
Using the keypad or arrow keys and on-screen keypad, edit the email address.
(b)
Highlight Done and press Enter.
If required, use the Down arrow key to scroll to Name and press Enter. Update the
details:
(a)
Using the keypad or arrow keys and on-screen keypad, edit the email name.
(b)
Highlight Done and press Enter.
8.
Using the Down arrow key, scroll to Done and press Enter.
9.
Press the Left arrow key to exit the menu.
ADDING A GROUP ENTRY TO THE ADDRESS BOOK
The machine can hold up to 20 group addresses. To add a new group address to the address
book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Scanner Menu and press Enter.
3.
Using the Down arrow key, scroll to Address Book and press Enter.
4.
Using the Down arrow key, scroll to Group Address and press Enter.
5.
Using the arrow keys, scroll to the required group address entry position and press
Enter.
6.
Press Enter to select Address List.
7.
Scroll through the list of email address entries and press Enter to mark (*). When
all required entries are selected, press the Left arrow key.
8.
Press Enter to select Group Name.
9.
Using the keypad or arrows keys and the on-screen keypad, type in the name.
NOTE
The maximum length of name is 16 characters.
If you do not enter a Group name, Group name column remains blank.
10.
Highlight Done and press Enter.
11.
Using the Down arrow key, scroll to Done and press Enter to confirm and add your
entry to the address book.
12.
Press the Left arrow key to exit the menu.
Configuring your machine... > 51
DELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK
To delete a group address entry from the address book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Scanner Menu and press Enter.
3.
Using the Down arrow key, scroll to Address Book and press Enter.
4.
Using the Down arrow key, scroll to Group Address and press Enter.
5.
Using the arrow keys, scroll to the required group address and press Enter.
6.
Using the Down arrow key, scroll to Clear and press Enter.
7.
Using the Up arrow key, scroll to Yes and press Enter.
8.
Press the Left arrow key to exit the menu.
MODIFYING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK
To edit a group address entry from the address book:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Scanner Menu and press Enter.
3.
Using the Down arrow key, scroll to Address Book and press Enter.
4.
Using the Down arrow key, scroll to Group Address and press Enter.
5.
Using the arrow keys, scroll to the required group address and press Enter.
6.
If required, press Enter to select Address List. Update the details:
7.
(a)
Using the arrow keys, scroll through the list and modify as required. Press Enter
to remove any address from the group listing; the “*” will be removed from the
address.
(b)
Press the Left arrow key to exit the list.
If required, use the Down arrow key to scroll to Group Name and press Enter.
Update the details:
(a)
Using the keypad or arrow keys and on-screen keypad, edit the email name.
(b)
Highlight Done and press Enter.
8.
Using the Down arrow key, scroll to Done and press Enter.
9.
Press the Left arrow key to exit the menu.
Configuring your machine... > 52
ACCESS CONTROL
The operation and functionality of this machine can be limited to authorised personnel only
by the simple introduction of a 4-9 digit PIN (Personal Identification Number). This is known
as Access Control. The greater the number of digits in the PIN - the more secure it is.
Your MFP supports the following PIN types:
>
Administrator PIN; This is the PIN for the system administrator(s).
If a PIN is registered as an administrator, the Admin password entry screen is
displayed, and, when an Admin password is entered, it will be authenticated as an
administrator.
>
User PIN; This is PIN for general users.
If a PIN is registered as a general user, the function selection screen is displayed, also
after PIN entry, the function selection screen is displayed.
After using the machine, you will be expected to log out, leaving the machine in access
control mode, unable to be used by unauthorised users.
ENABLING ACCESS CONTROL
Access Control Enable/Disable is switched in Menu > Admin Setup > System Setup >
Access Control.
If your administrator has enabled access control on your machine, it will automatically start
up in access control mode. You will not be able to use it until you have provided valid login
information.
With access control set to enable, the display reverts to the System Setup screen
immediately following the setting change. If one of the functions such as Print, Fax Send
or PC Scan is running however, the display will only revert to the System Setup screen
when the task has been completed.
LOGGING IN
1.
If the Enter PIN screen is displayed, use the keypad to enter your PIN.
2.
Press Enter (or the Start button) to confirm.
NOTE
> A valid PIN consists of 4 to 9 digits.
> Numbers entered are not displayed on-screen, they are replaced by '*'.
> If the PIN entered is invalid, “Incorrect Password” is displayed for 3
seconds and the display reverts to the Enter PIN screen.
3.
At the Enter Password screen, use the on-screen keypad to enter your password.
4.
Use the Up arrow key to highlight Done and press Enter to confirm.
LOGGING OUT
When you have finished using the machine, make sure you log out:
NOTE
With Access Control enabled, Logout options are displayed in the Menu on the
Mode Selection screen.
1.
Using the Down arrow key, highlight Logout and then press Enter.
The Confirm Logout screen is displayed.
Access control > 53
2.
Using the Down arrow key, highlight Yes and then press Enter to confirm.
The display reverts to the Enter PIN screen.
NOTE
When the MFP control panel is left inactive for a prescribed length of time, the
display automatically reverts to the Enter PIN screen if Access Control is
enabled.
OPERATION TIME-OUT
>
When the MFP control panel is left inactive for a prescribed length of time (Operation
Time-out), the display automatically reverts to the Idle screen if Access Control is
disabled.
>
If an error state occurs, Operation Time-out is disabled.
>
After Operation Time-out, the display automatically reverts to the Enter PIN screen
if Access Control is enabled.
>
The length of the Operation Time-out depends on the setting in Menu Mode >
Admin Setup > System Setup > Return to Standby Time.
Access control > 54
OPERATION
With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to
use.
NOTE
If Access Control has been enabled, you will first have to enter your Password/
PIN.
MULTI-TASKING
Your machine can handle more than one task at a time. The table below details which
combination of tasks can be performed.
2
N
D
COPY
SCAN TO
EMAIL/
MEMORY
FAX
(SCAN)
FAX
(SEND)
FAX
(RECEIVE)
PRINT
(FAX)
PRINT
(USB/
NETWORK)
Copy
-
No
No
No
Yes
Yesa
Yesa
Scan to
email/
memory
No
-
No
No
Yes
Yesa
Yesa
Fax (scan)
No
No
-
No
Yes
Yesa
Yesa
Fax (send)
Yesb
Yesb
Yes
-
No
Yesa
Yesa
Fax (receive)
Yes
Yes
Yes
No
-
Yes
Yes
Print (fax)
Yesb
Yesb
Yes
No
-
Yesa
Yesa
Print (USB/
network)
Yesb
Yesb
Yes
No
Yes
Yesa
Yesa
1ST
a. Data is accepted but printing is halted until the 1st action is complete.
b. Operation is accepted but scanning is halted until the 1st action is complete.
Physically impossible
Operation > 55
LOADING DOCUMENT(S)
The MFP can scan/copy/send document(s) either from the ADF (Automatic Document
Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF.
The ADF can hold up to 50 pages at one time.
If you need to scan/copy/send pages from books, newspaper clippings, or paper with
wrinkles or curls, place them on the glass.
PLACING DOCUMENT(S) IN THE ADF
Before using the ADF, please make sure that your paper meets the following specifications:
>
Document(s) can range in size from 4.5 x 5.5 inches (114.3 x 139.7mm) to 8.5 x 14
inches (215.9 x 355.6mm).
>
Document(s) can range in weight from 16 to 28 lbs (60 - 120 g/m²) and 0.002" to
0.006" sheet thickness.
>
Document(s) should be square or rectangular and in good condition (not fragile or
worn).
>
Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.
>
Document(s) should be free of staples, paper clips, paper sticky notes.
>
Keep the glass clean and without any documents left on it.
NOTE
To transmit irregular types of document(s), place the document(s) on the
glass or make a copy first and then transmit the copy instead.
1.
If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to
50 pages at one time.
a
b
c
2.
Place the document with the text face UP in the ADF and make sure that the top of
each page is fed in first.
3.
Adjust the Paper Guides to centre the document in the ADF.
Operation > 56
PLACING DOCUMENT(S) ON THE GLASS
1.
Open the document cover.
2.
Place your document with the text face DOWN on the glass and align the top of the
page to the upper-left corner.
3.
Close the document cover.
Operation > 57
COPYING
NOTE
Factory default setting is Copy mode.
BASIC OPERATION
1.
Place your document(s) with the text face Up in the ADF or face Down on the glass.
2.
Set your scanning options as required. For further details refer to the following
sections.
3.
Then press the Start button (monochrome or colour option).
NOTE
When using the ADF, in order to prevent paper jams, if you wish to cancel the
copy process, press the Stop/Cancel button once to stop the process and a
second time to eject the paper.
ADVANCED OPERATION
Using the options available you can alter the copy output to suit your needs:
1.
Press Enter button.
2.
Select required parameter with Down arrow key and press Enter.
3.
Using Up or Down arrow keys, select value and press Enter.
Options are (factory default settings in bold text):
MENU ITEM
OPTIONS
Copies
1 - 99
Reduce/Enlarge
Pre-determined:
A4>A5, Leg14>Let, Leg13.5>Let, Leg13>Let, A4>B5, Fit to
page, 100%, B5>A4, Let>Leg13, Let>Leg13.5, Let>Leg14,
A5>A4, Custom
Custom 1% increments: 25% - 400%
Mode
Mixed, Photo, HiRes.Mixed, HiRes.Photo
Density
-3, -2, -1, 0, +1, +2, +3
Input Tray
Tray 1, Manual Feeder
Collate
On, Off
N-up
1in1, 2in1, 4in1 (horizontal), 4in1 (vertical)a
Edge Erase
0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in or
0 mm, 6 mm, 13 mm, 19 mm, 25 mmb
Margin Shift Right
0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in or
0 mm, 6 mm, 13 mm, 19 mm, 25 mmc
Margin Shift Bottom
0.00 in, 0.25 in, 0.50 in, 0.75 in, 1.00 in or
0 mm, 6 mm, 13 mm, 19 mm, 25 mmd
a. N-up can only be changed from 1in1 if paper size is set to A4 or Letter and
documents are scanned from the ADF. Collate always defaults to “OFF”, Reduce/
enlarge to “100%”, Edge erase to “0mm (0.001in)” and Margin shift-Right/Bottom
to 0 mm (0.00in).
Copying > 58
b. The setting displayed, mm or inch, depends on the setting in Admin Setup System Setup - Unit of Measure in Menu Mode. If Edge Erase is set to other than
“0 mm” or “0.00 in,” Reduce/Enlarge always defaults to “100%,” N-up to “1in1,”
and Margin Shift-Right/Bottom to “0 mm (0.00 in)”.
c. Any parts of the image that do not fit on the paper as a result of this setting, are
not printed. The setting displayed, mm or inch, depends on the setting in Admin
Setup - System Setup - Unit of Measure in Menu Mode. If Margin Shift-Right is set
to other than “0 mm” or “0.00 in,” Edge Erase always defaults to “0mm (0.00in)”
and Reduce/Enlarge can be set only to less than 100%.
d. Any parts of the image that do not fit on the paper as a result are printed. The
setting displayed, mm or inch, depends on the setting in Admin Setup - System
Setup - Unit of Measure in Menu Mode. If Margin Shift-Bottom is set to other than
“0 mm” or “0.00 in,” Edge Erase always defaults to “0mm (0.00in)” and Reduce/
Enlarge can be set only to less than 100%.
4.
Press the Left arrow key to return to the start menu.
Copying > 59
SCANNING
BASIC OPERATION
1.
Place your document(s) with the text face Up in the ADF or face Down on the glass.
2.
Select Scan mode using the Down arrow button on the control panel.
3.
Press Enter.
4.
Press the Down arrow key and select the scan destination from the following
options:
> E-mail
> USB memory
> Network PC
> PC
5.
Set your scanning options as required. For further details refer to the following
sections.
6.
Then press the Start button (monochrome or colour option).
NOTE
When using the ADF, in order to prevent paper jams, if you wish to cancel the
copy process, press the Stop/Cancel button once to stop the process and a
second time to eject the paper.
SCAN TO E-MAIL
1.
Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.
Using the Down arrow key, scroll to Scan and press Enter.
3.
Press Enter to select Email.
4.
Using the Up arrow key, scroll to Reply To and press Enter.
5.
Set the reply address from either:
> Address Book - select from the address book entries
> Screen Entry - enter directly using the keypad
> Number - enter an address or group address number
> LDAP - select from a Lightweight Directory Access Protocol (LDAP) Server
If prompted, select Continue and change address, otherwise select Done.
6.
Using the Down arrow key, scroll to Destination and press Enter.
7.
Set the destination address(s) from either:
> Address Book - select from the address book entries
> Screen Entry - enter directly using the keypad
> Number - enter an address or group address number
> LDAP - select from a Lightweight Directory Access Protocol (LDAP) Server
If prompted, select Continue and add additional addresses, otherwise select Done.
8.
Using the Down arrow key, scroll to Subject and press Enter.
Scanning > 60
9.
Set the subject from either:
> Subject List
> Screen Entry
10.
Using the Down arrow key, scroll to File Name and press Enter.
11.
Using the keypad or arrow keys and the on-screen keypad, type in the file name.
12.
Highlight Done and press Enter.
13.
If required, adjust the density setting:
14.
15.
(a)
Using the Down arrow key, scroll to Density and press Enter.
(b)
Highlight the required setting and press Enter.
If required, adjust the document size:
(a)
Using the Down arrow key, scroll to *A4 and press Enter.
(b)
Highlight the required setting and press Enter.
If required, adjust the file format:
> If you are sending a colour file;
(i)
Using the Down arrow key, scroll to File Format(Color) and press
Enter.
(ii)
Highlight the required setting and press Enter.
> If you are sending a black and white file;
16.
(i)
Using the Down arrow key, scroll to File Format(B/W) and press Enter.
(ii)
Highlight the required setting and press Enter.
Press the Start button.
SCAN TO USB MEMORY
NOTE
This option is only available if USB Memory is plugged into the USB port on the
front of the machine.
NOTE
The default file format, compression rate and resolution can be changed if
required. See “Scan to USB Memory” on page 44.
1.
Plug the USB memory into the USB port at the front of the machine.
2.
Place your document(s) with text face UP in the ADF or face DOWN on the glass.
3.
Using the Down arrow key, scroll to Scan and press Enter.
4.
Using the Down arrow key, scroll to USB Memory and press Enter.
5.
Press Enter to select File Name.
Scanning > 61
6.
Using the keypad or arrows keys and the on-screen keypad, type in the name.
NOTE
Up to 64 characters (Single byte character) can be entered.
If you do not enter a file name, the default file name is used. See “Default File
Name” on page 44.
If you do not enter a file name, and you have not specified a default file name,
the file name used by the machine default is “Image” (each subsequent file
will increment, image00001, image00002, and so on.).
7.
Highlight Done and press Enter.
8.
If required, you can alter the density setting and/or document size:
(a)
Use the Down arrow key scroll to the required setting and press Enter.
(b)
Select the appropriate value and press Enter.
(c)
Press the colour or mono Start button.
(d)
Press the Enter button to select OK or use the Down arrow key then press the
Enter button to Cancel the operation.
NOTE
If the name of the file to be written to be USB Memory already exists you will
be asked whether you wish to Save File?
> OK - The file will replace the one that already exists (limited to one file).
> Rename - Enables you to rename the file.
> Cancel - This cancels file writing.
(e)
To continue scanning further sheets, place your document(s) with text face UP
in the ADF or face DOWN on the glass and press the Start button to continue
or press Enter to complete and finish.
NOTE
When scanning multiple documents from the ADF, or on the Flatbed from Job
Build Scanning with File Format set to Jpeg, the image file is divided by page
and saved. The file name is “file name entered-###,” with ### being a
number between 000 and 999 automatically allocated to each page.
Document will be scanned to the root directory on the USB memory.
On completion, a confirmation message displays.
9.
Remove the USB memory from the machine.
SCAN TO NETWORK PC
Before sending your document to a file server, profiles should be set up first to speed up
the process. A profile contains a list of filing parameters such as your filing protocol,
directory, file name and other scanning parameters. Add a new profile by either entering
the machine’s web page or installing and starting the Network Setup Tool on the DVD-ROM
supplied.
NOTE
You can create up to 20 profiles.
1.
Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.
Using the Down arrow key, scroll to Scan and press Enter.
Scanning > 62
3.
Using the Down arrow key, scroll to Network PC and press Enter.
The file server profile list is displayed. If no profiles exist, the profile list is blank.
4.
Using the arrow keys, scroll to the required profile (filing destination) and press
Enter.
5.
Press the colour or mono Start button.
SCAN TO PC
NOTE
Ensure that the Hotkey Utility is installed and set up first. Refer to “Hotkey
utility - windows only” on page 21.
The scanner function can be controlled from either the MFP (Push Scan) or from the PC (Pull
Scan).
Push scan
1.
Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.
Using the Down arrow key, scroll to Scan and press Enter.
3.
Using the Down arrow key, scroll to PC and press Enter.
4.
The Push Scan screen displays four options. Using the arrow keys, scroll to the
required function and press Enter:
(a)
Email
When the Email function is selected, the Hotkey Utility executes PC Scan in
accordance with your settings for “Scan to Email”. The scanned image data is
saved in the specified folder and is ready for the software to send as an
attachment. Complete the data on screen and send.
(b)
Folder
When the Folder function is selected the Hotkey Utility executes PC Scan in
accordance with your settings for “Scan to Folder”. The scanned image data is
saved in the specified folder.
(c)
Application
When the Application function is selected the PC's Hotkey Utility executes PC
Scan in accordance with your settings for “Scan to Application1”. The scanned
image data is opened in the application specified by the Hotkey Utility for
Application 2.
(d)
Fax
When the Fax function is selected, the Hotkey Utility executes PC Scan in
accordance with your settings for “Scan to PCFax”. The scanned image data is
Scanning > 63
saved in the specified folder and is ready for the software to send as an
attachment. Complete the data on screen and send.
5.
Press the colour or mono Start button.
Pull scan
Double click the Hotkey Icon on your desktop. The Hotkey console (below) displays.
The functions below, can now be controlled from the PC:
>
Scan to Application1
>
Scan to Application2
>
Scan to Email
>
Scan to Folder
>
Scan & Print
>
Scan to PCFax
>
Settings
As the cursor passes over an icon, the parameters set for that icon appear in a text box
(except, of course, “Settings”). A single click will select that option.
Besides the “Settings” option, there are two others available in Pull Scan - “Scan to
Application2” and “Scan & Print”.
>
“Scan to Application2” works exactly the same as scan to Application1, simply
allowing an alternative application to be selected.
>
“Scan & Print” allows you to scan to any printer available to your PC, including the
MFP’s printer.
>
The “Settings” option allows you to set the parameters for all options.
Scanning > 64
FAXING (MC360)
BASIC OPERATION
SEARCHING THE PHONE BOOK
To search the contents of the phone book you can either:
>
Use the arrow keys to scroll through the list and highlight the required entry.
NOTE
Lists of Speed Dials and Group Dials that have been added to the Phone Book
are displayed in the order Group Dial (G00~09) and Speed Dial(#00~#99).
>
Using the keypad to type in a search character, for example the first letters of the
name. Destinations whose initial character matches the entered character appear in
the screen.
NOTE
You can switch between numbers, upper-case/lower-case letters, and symbols
by pressing the same key multiple times. When pressing multiple times, you
must re-press the key within 2 seconds of the previous press.
Refer to “Character switching” on page 14 for further details.
SENDING A FAX
1.
Place your document(s) with the text face Up in the ADF or face Down on the glass.
2.
Using the Down arrow key, scroll to Fax and press Enter.
3.
Enter the destination fax number by either:
(a)
Selecting Fax No. and typing in the number using the numeric keypad.
NOTE
You can type in a destination number in full or type in a speed dial or group
dial number.
> To enter a speed dial; press the “#” key then enter the two-digit speed
dial number, for example “#29”.
> To enter a group dial; press the “*” key then enter the one-digit group
dial number, for example “*3”.
Fax number and ID registered in the selected dial number are displayed.
(b)
4.
(i)
Press Enter.
(ii)
At the Continue prompt, select More to add additional numbers or Done
to confirm.
Selecting Phone Book and selecting the number from the phone book entries.
(i)
Search the phone book entries, refer to “Searching the phone book” on
page 65.
(ii)
Repeat until all required entries are selected.
(iii)
Press the Left arrow key to exit the list.
If required, press the Up arrow key and scroll to Check Dest. to view/edit the list of
fax numbers:
> Press Enter to remove an entry from the list (no longer displays * next to the
entry).
Faxing (MC360) > 65
> Press the Left arrow key to exit the list.
5.
Press the Start button to send your document(s).
NOTE
If you wish to cancel faxing, press Stop to abort the operation.
Fax transmissions are sent in black and white only.
ADVANCED OPERATION
CHANGING THE FAX QUALITY
The machine is preset to “Standard”. If required, you can select Fine, Extra Fine or Photo
to improve the fax quality.
To change the fax quality:
1.
Follow “Sending a fax” process steps 1 to 4.
2.
Using the Down arrow key, scroll to *Standard and press Enter.
3.
Using the Down arrow key, scroll to the required quality setting and press Enter.
4.
Press the Start button to send your document(s).
NOTE
After you have completed your fax operation, the machine will automatically
return to the preset value.
ADJUSTING DENSITY
The machine is preset to the “Normal” level of density. If your original document comes
with a lighter or darker contrast, you can improve the quality by adjusting the density
setting.
To change density:
1.
Follow “Sending a fax” process steps 1 to 4.
2.
Using the Down arrow key, scroll to Density: 0 and press Enter.
3.
Using the Down arrow key, scroll to the required density setting and press Enter.
4.
Press the Start button to send your document(s).
NOTE
After you have completed your fax operation, the machine will automatically
return to the preset value.
Faxing (MC360) > 66
DOCUMENT SIZE
The machine is preset to “A4” size.
To change document size:
1.
Follow “Sending a fax” process steps 1 to 4.
2.
Using the Down arrow key, scroll to *A4 and press Enter.
3.
Using the Down arrow key, scroll to the required document size and press Enter.
4.
Press the Start button to send your document(s).
NOTE
After you have completed your fax operation, the machine will automatically
return to the preset value.
MANUAL SEND
NOTE
You must have an external handset installed. See “Adding a telephone
handset” on page 49.
The manual send function allows you to fax documents instantly without scanning to
memory first. This is especially useful if you are already using the telephone handset for a
voice call or the machine memory has already accumulated a number of fax jobs.
1.
Place your document(s) with the text face Up in the ADF or face Down on the glass.
2.
Using the external telephone, dial the required fax number.
3.
Using the Down arrow key, scroll to Fax and press Enter.
4.
Press the Start button to send your document(s).
“Manual TX Start” is displayed while the document is being scanned, this will change
to “Sending” during transmission.
DELAYED SEND
The delayed send function allows you to fax documents at a specific date and time.
To set the fax to delay send:
1.
Follow “Sending a fax” process steps 1 to 4.
2.
Using the Down arrow key, scroll to Delayed Time and press Enter.
3.
Using the keypad and arrows keys, enter the required date and time and press
Enter.
4.
Press the Start button to scan and store your documents ready for sending at the
specified time.
Faxing (MC360) > 67
FAX RECEIVING
Your MFP is set to receive faxes automatically, if you wish to change the reception mode
refer to “Reception mode” on page 48 for details.
Automatic fax receive (default mode)
When the MFP is in automatic fax receive mode:
>
When ringing - Receiving Start is displayed on screen.
>
While it is receiving a Fax - Fax Receiving, sender's Fax no., and the number of
received pages are displayed until the reception of data from all pages is completed.
>
Upon completion of Fax Receiving - Sender's Fax no., the total number of received
pages, and Receiving OK are displayed for 3 seconds, and the display changes to
the Mode Selection screen.
>
When the machine is printing Faxed images, the screen displays are the same as
those for printing.
NOTE
Cancelling is disabled while the machine is receiving a fax.
If fax receiving fails, an error message displays until you press the Stop button:
>
If an error occurs while a fax is being received, fax communication-related errors are
displayed.
>
If an error occurs while a fax is printing, error messages displayed are the same as
those in print mode.
Manual receive
NOTE
A telephone handset must be connected before using the manual receive
function.
Upon receiving an incoming call, the telephone handset will ring:
1.
Lift the telephone handset.
2.
Press the Start button on the MFP.
3.
Replace the telephone handset.
The fax will print out.
Refer to “Reception mode” on page 48 for details on enabling manual receive mode.
TEL/FAX automatic switching
Telephone/Fax Mode (T/F): When incoming calls are a mixture of fax and telephone calls,
your best choice is the Telephone/Fax mode. In this mode, the machine detects whether
the incoming call is a fax or voice call.
When the call is from another fax machine, your machine will switch to fax mode and
receive the message. When the call is a voice call, your machine will ring like a telephone.
If you do not answer, your machine will switch back to fax mode to allow the calling party
to manually send a fax.
Refer to “Reception mode” on page 48 for details on enabling telephone/fax mode.
Faxing (MC360) > 68
TAD interface
Telephone Answering Device Mode (TAD): Use this mode if you want the machine and a
telephone answering machine to share the same phone line. Like Telephone/Fax mode, the
Telephone Answering Device mode detects whether an incoming call is a fax or voice call.
Refer to “Adding a telephone handset” on page 49 for more information.
To set up TAD mode:
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Using the Down arrow key, scroll to Fax Setup and press Enter.
5.
Using the Down arrow key, scroll to Basic Setup and press Enter.
6.
Using the Down arrow key, scroll to TAD Mode and press Enter.
7.
Select the appropriate setting; Type1, Type2, Type3.
8.
Press the Left arrow key to exit the menu.
Refer to “Reception mode” on page 48 for details on enabling TAD mode.
Remote receiving
If you have an external telephone handset connected to your fax machine, you can instruct
your fax machine to begin receiving by entering a three-digit code on your telephone
keypad. This feature is useful when you answer a call on the external telephone, but need
to switch the line over to your fax machine.
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Using the Down arrow key, scroll to Fax Setup and press Enter.
5.
Using the Down arrow key, scroll to Basic Setup and press Enter.
6.
Using the Down arrow key, scroll to Remote Receive No. and press Enter.
7.
Select the appropriate setting; Off, 000, 111, 222, 333, 444, 555, 666, 777, 888,
999, ***, ###.
8.
Press the Left arrow key to exit the menu.
Refer to “Remote Receive No.” on page 42.
Faxing (MC360) > 69
PRINTING A FAX ACTIVITY REPORT
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Press Enter to select System Setup.
5.
Using the Down arrow key, scroll to Report Full Print and press Enter.
6.
Using the Up arrow key, scroll to On and press Enter.
7.
Press the Left arrow key twice to exit the menu.
8.
Using the arrow keys, scroll to Print Information and press Enter.
9.
Using the Down arrow key, scroll to FAX Activity Report and press Enter.
10.
Press Enter to execute.
PRINTING TRANSMISSION REPORTS
1.
Using the Down arrow key, scroll to Menu and press Enter.
2.
Using the Down arrow key, scroll to Admin Setup and press Enter.
3.
Using the arrow keys and on-screen keypad, enter the Administrator password.
Highlight Done and press Enter.
4.
Using the Down arrow key, scroll to Fax Setup and press Enter.
5.
Using the Down arrow key, scroll to Basic Setup and press Enter.
6.
Using the Down arrow key, navigate to the required report and press Enter to
select. Choose from:
> MCF(Single Location) - this prints a transmission report after each fax.
> MCF(Multi Location) - this prints a summary report detailing which numbers
were successful and any that failed.
> Error MCF - this prints a report after each failed fax transmission.
> Image in MCF - this includes an image of the fax on each transmission report.
7.
Using the Up arrow key, scroll to On and press Enter.
8.
Press the Left arrow key to exit the menu.
Faxing (MC360) > 70
SENDING A FAX FROM YOUR PC
NOTE
You must have the fax driver installed on your PC. Download the latest fax
driver from www.okiprintingsolutions.com.
1.
From your application’s File menu, select Print.
2.
In the Select Printer window, highlight the fax driver option.
3.
Press the Preferences button to display the fax driver window.
4.
On the Setup tab:
5.
6.
(a)
Select the appropriate media size from the drop-down menu.
(b)
Set the resolution quality to Fine, Normal or Fast.
(c)
Set the orientation to Portrait or Landscape.
On the Cover Sheet tab:
(a)
Set the cover sheet usage settings as appropriate.
(b)
Select a cover sheet format.
On the Sender tab:
(a)
Enter your name.
(b)
Enter your fax number.
(c)
Enter comments if required.
(d)
If required select the Add an outside call number checkbox and enter the
Outside call number as appropriate.
Faxing (MC360) > 71
7.
On the Recipient tab:
(a)
Click the Recipient... button.
(b)
Select a fax number from the Phone book panel on the right hand side. Refer
to “Adding fax numbers to the phone book” on page 73.
(c)
Press the Add button to add this number to the recipient list.
(d)
Repeat b and c as required to create the recipient list.
(e)
If you need to remove a number from the recipient list, highlight the appropriate
name and then press the Delete button.
(f)
Once you have completed your list, press the OK button to close the Select
Recipients window.
8.
Press the OK button to close the fax driver window.
9.
Press OK to start sending your fax.
Faxing (MC360) > 72
ADDING FAX NUMBERS TO THE PHONE BOOK
To add a fax destination number to the phone book:
1.
From your application’s File menu, select Print.
2.
In the Select Printer window, highlight the fax driver option.
3.
Press the Preferences button to display the fax driver window.
4.
Click the Phone book... button.
The phone book screen displays.
5.
Select FAX number -> New (FAX number).
6.
Type in the fax number destination Name.
7.
Type in the required FAX number.
8.
If required, type in a Comment.
9.
Press the OK button to save.
ADDING NEW GROUPS TO THE PHONE BOOK
To add a new group to the phone book:
1.
From your application’s File menu, select Print.
2.
In the Select Printer window, highlight the fax driver option.
3.
Press the Preferences button to display the fax driver window.
4.
Click the Phone book... button.
The phone book screen displays.
5.
Select FAX number -> New (Group).
6.
Type in the Group name.
7.
If required, type in a Comment.
Faxing (MC360) > 73
8.
Add recipients to the group list:
NOTE
Maximum 100 recipients in any one group.
(a)
Select a fax number from the Phone book panel on the right hand side.
NOTE
You can add a new fax number directly by clicking the New (FAX number)...
button and adding an entry to the phone book panel.
9.
(b)
Press the Add-> button to add this number to the group list.
(c)
Repeat steps a and b as required to create the group list.
(d)
If you need to remove a number from the recipient list, highlight the appropriate
name and then press the <-Delete button.
Once you have completed your list, press the OK button to close the New Group
window.
IMPORTING AND EXPORTING FAX NUMBERS
By using the import and export functions, you can manage fax numbers in a phone book
created on another computer.
1.
In Windows:
XP: select Start > Control Panel > Printer and Other Hardware > Printers and
Faxes.
Server 2003: select Start > Printers and Faxes.
2000: select Start > Settings > Printers.
2.
Right-click your machine icon and select Printer Preferences.
3.
In the Setup tab, click the Phone Book button.
4.
From the pull-down menu, click Tool > Export.
5.
In the Export File screen, enter a name for the file and click the Save button. The
phone book is saved.
6.
Import the saved phone book file to the other computer:
(a)
In the fax driver installed on the computer that the phone book file was
imported, start the phone book in the same way, and click Tool > Import in
the menu.
(b)
In the Import File screen, select a phone book file to import. When the Open
button is clicked, data is imported to the phone book.
NOTE
Registration of groups cannot be exported. (Destinations included in the group
are exported.)
If the same name is already included in the phone book of the fax driver to
import, it is skipped.
Faxing (MC360) > 74
PRINTING SETTINGS IN WINDOWS
Your printer’s operator panel menus provide access to many options.
The Windows printer driver also contains settings for many of these items. Where items in
the printer driver are the same as those in the operator panel menus, and you print
documents from Windows, the settings in the Windows printer driver will override those
items in the operator panel menus.
The illustrations in this chapter show Windows XP. Other Windows versions may appear
slightly different, but the principles are the same.
PRINTING PREFERENCES IN WINDOWS APPLICATIONS
When you choose to print your document from a Windows
application program a print dialogue box appears. This
dialogue usually specifies the name of the printer on which
you will print your document. Next to the printer name is a
Properties button.
When you click Properties a new window opens which
contains a short list of the printer settings available in the
driver, which you can choose for this document.
The settings available from within your application are only those which you may want to
change for specific applications or documents. Settings you change here will usually only
last for as long as the particular application program is running.
SETUP TAB
When you click the Properties button from your application’s Print dialogue, the driver
window opens to allow you to specify your printing preferences for the current document.
1
2
3
4
5
6
7
1.
Paper size should be the same as the page size of your document (unless you wish
to scale the printout to fit another size), and should also be the same as the size of
paper you will feed into the printer.
2.
You can choose the source of the paper to feed, which may be Tray 1 (the standard
paper tray) or the multi purpose feeder. You can also click on the appropriate part of
the screen graphic to select your preferred tray.
3.
The setting for paper weight should match the type of paper on which you intend to
print.
4.
A variety of document finishing options can be selected, such as normal one page
per sheet, or N-up (where N can be any number up to 16) for printing scaled down
pages at more than one page per sheet. Booklet printing prints two pages per sheet
on each side of the paper so that when folded they make up a booklet. Refer to “2sided printing” on page 80.
Printing settings in Windows > 75
Poster printing will print large pages as tiles spread over multiple sheets.
5.
For two-sided printing, you can choose to flip the page by the long edge or the short
edge. Refer to “2-sided printing” on page 80.
6.
If you have changed some printing preferences before and saved them as a set, you
can recall them to avoid having to set them individually each time you need them.
7.
A single on-screen button restores the default settings.
JOB OPTIONS TAB
1.
The output resolution of the printed page can be set as follows.
> The ProQ2400 setting prints at 600 x 600dpi x 2 bit. This option requires the most
printer memory and takes the longest to print.
> The Fine/Detail setting prints at 1200 x 600dpi and is adequate for all but the
most discerning applications.
> The Normal setting prints at 600 x 600dpi and is suitable for most draft
documents, where print quality is less critical.
2.
You can print watermark text behind the main page image. This is useful for marking
documents as draft, confidential, etc.
3.
You can select up to 999 copies to print consecutively, although you will need to top
up the paper tray during such a long print run.
4.
Page orientation can be set to either portrait (tall) or landscape (wide).
5.
You printed pages can be scaled to fit larger or smaller stationery.
6.
Clicking the Advanced button gives you access to further settings. For example, you
can elect to have black areas printed using 100%K toner (a more matte
appearance).
7.
A single on-screen button restores the default settings.
8.
The quality of photographic images can be improved.
Printing settings in Windows > 76
COLOUR TAB
1
2
4
3
5
1.
Control over the colour output of your printer may be performed automatically, or
for advanced control, by manual adjustment. The automatic setting will be
appropriate in most cases. The other options in this window only become visible
when you select a choice other than Auto.
2.
You can choose from a range of colour matching options, depending on the image
source for your document. For example, a photograph taken on a digital camera
might require different colour matching to a business graphic created in a
spreadsheet application. Again, for most general purpose use, automatic is the best
choice.
3.
Printed output may be made lighter or darker, or the colours made more saturated
and vibrant as required.
4.
Black areas may be printed using 100% cyan, magenta and yellow (composite
black), giving a more glossy appearance, or using only black toner (true black),
giving a more matte appearance. Choosing the automatic setting allows the driver to
make the most appropriate choice depending on image content.
5.
A single on-screen button restores the default settings.
Printing settings in Windows > 77
SETTING FROM WINDOWS CONTROL PANEL
When you open the driver properties window directly from Windows, rather than from
within an application program, a somewhat more extensive range of settings is provided.
Changes made here will generally affect all documents you print from Windows
applications, and will be remembered from one Windows session to the next.
GENERAL TAB
1
2
3
1.
This area lists some of the main features of your printer.
2.
This button opens the same windows as described earlier for items which can be set
from within application programs. Changes you make here, however, will become
the new default settings for all Windows applications.
3.
This button prints a test page to ensure that your printer is working.
ADVANCED TAB
1
2
3
4
5
6
7
8
9
10
11
1.
You can specify which times of day your printer will be available.
2.
Indicates current priority, from 1 (lowest) to 99 (highest). Highest priority
documents will print first.
3.
Specifies that documents should be spooled (stored in a special print file) before
being printed. The document is then printed in the background, allowing your
application program to become available more quickly.
4.
This specifies that printing should not start until the last page has been spooled. If
your application program needs a lot of time for further computation in the middle of
Printing settings in Windows > 78
printing, causing the print job to pause for more than a short period, the printer
could prematurely assume that the document has finished. Selecting this option
would prevent that situation, but printing will be completed a little later, as the start
is delayed.
5.
This is the opposite choice to the one above. Printing starts as soon as possible after
the document begins spooling.
6.
This specifies that the document should not be spooled, but printed directly. Your
application will not normally be ready for further use until the print job is complete.
This requires less disk space on your computer, since there is no spool file.
7.
Directs the spooler to check the document setup and match it to the printer setup
before sending the document to print. If a mismatch is detected, the document is
held in the print queue and does not print until the printer setup is changed and the
document restarted from the print queue. Mismatched documents in the queue will
not prevent correctly matched documents from printing.
8.
Specifies that the spooler should favour documents which have completed spooling
when deciding which document to print next, even if completed documents are lower
priority than documents which are still spooling. If no documents have completed
spooling, the spooler will favour larger spooling documents over shorter ones. Use
this option if you want to maximise printer efficiency. When this option is disabled
the spooler chooses documents based only on their priority settings.
9.
Specifies that the spooler should not delete documents after they are completed.
This allows documents to be re submitted to the printer from the spooler instead of
printing again from the application program. If you use this option frequently it will
require large amounts of disk space on your computer.
10.
Specifies whether advanced features, such as booklet printing, page order and
pages per sheet, are available, depending on your printer. For normal printing keep
this option enabled. If compatibility problems occur you can disable the feature.
However, these advanced options may then not be available, even though the
hardware might support them.
11.
This button provides access to the same setup windows as when printing from
applications. Changes made via the Windows Control Panel become the Windows
default settings.
Printing settings in Windows > 79
2-SIDED PRINTING
To carry out 2-sided, or Manual Duplex Printing you must pass paper through the printer
twice. You can carry out 2-sided printing using the Cassette Tray or the Multi Purpose Tray.
2-sided Printing is supported on Windows operating systems only.
Manual duplex printing using the cassette tray
1.
Ensure that there is enough paper in the cassette tray to carry out the print job.
2.
Select File > Print and click the Properties button. In the 2-sided printing drop
down menu, select either “Long Edge” or “Short Edge” according to your printing
preferences. If you require further information, click the Duplex Help button. Then,
Click the Print button.
3.
Every second page of your document is printed first. When this is complete, a
message appears on the printer display, prompting you to:
Print/Install paper/Tray 1/Duplex request/Press START button
4.
Open the Cassette Tray.
5.
Take the printed paper from the output stacker, turn it as shown so that the printed
side is facing UP, then place it in the cassette tray.
a
6.
b
c
Close the Cassette Tray and press the START button as requested on the printer
display.
The message window should disappear from your screen and the document finishes
printing the remaining pages.
Printing settings in Windows > 80
Manual duplex printing using the Multi Purpose Tray
NOTE
When using the Multi Purpose Tray, feed pages one sheet at a time.
1.
Select File > Print to display the Print dialog box.
2.
Click the Properties button. On the 2-sided printing drop down menu, select either
Long Edge or Short Edge according to your printing preferences. If you require
further information, click the Duplex Help button.
3.
Position the paper guides on the Multi Purpose Tray according to the paper size.
4.
Place one sheet of paper in the Multi Purpose Tray. The paper is automatically
gripped in position.
5.
When the page has printed, take it from the output stacker.
5
6
6.
Set the page in the Multi Purpose Tray with the printed side facing DOWN as shown.
Ensure that the paper is gripped in place.
7.
Press the START button.
8.
Repeat Steps 4 to 7 to print the remaining pages of your document.
Printing settings in Windows > 81
PRINTING SETTINGS IN MAC OS X
The information in this section is based on Mac OS X Tiger (10.4). Other versions may
appear slightly different, but the principles are the same.
SETTING PRINTING OPTIONS
You can choose your printer and select options for how you want your documents to print
from the Print dialog box.
To set your printer options:
1.
Open the document you want to print.
2.
To change the paper size or page orientation, select File > Page Setup. For a
description of each option, see “Page setup options” on page 83.
3.
Close the Page Setup dialog box.
4.
Select File > Print.
5.
Select your printer from the Printer drop-down menu.
6.
To change any printer driver settings, select the required options from the Settings
drop-down menu. You can select more options from the Copies & Pages menu. For a
description of these options, see “Print options” on page 84.
7.
Click the Print button.
SETTING PRINTING OPTIONS - SAVING DRIVER SETTINGS
You can save a set of printer driver options to use for future documents.
1.
Open the document you want to print.
Printing settings in Mac OS X > 82
2.
To change the paper size or page orientation, select File > Page Setup.
3.
Select Save As Default from the Settings drop-down menu.
4.
Select File > Print.
5.
To save the current printer driver settings as a preset, select Save As from the
Preset menu.
6.
Enter a name for your preset and click OK.
CHANGING THE DEFAULT PRINTER AND PAPER SIZE
The following steps describe how to change your default printer and the paper size options.
1.
Select Apple menu > System Preferences.
2.
Click the Print & Fax icon.
3.
Select your printer in the Selected Printer in Print Dialog drop-down menu.
4.
Select your required paper size in the Default Size in Page Setup drop-down menu.
PAGE SETUP OPTIONS
This section provides a description of the page setup options available to you.
Page Attributes
You can select Save As Default to use the current Page Setup settings as a standard for
all documents.
Format for
Allows you to select your printer model before changing options such as Paper size and
Orientation.
Paper Size
Select a paper size to match your document and the paper loaded in the printer. The paper
margin is 4.2mm at all edges. To specify your own paper sizes, select Manage Custom
Sizes...
Printing settings in Mac OS X > 83
Scale
You can scale documents up or down to fit onto different paper sizes. To fit your document
on a specific paper size, select Options in the Paper Handling drop-down menu in the
Print Options dialog box (see “Print options” on page 84).
Orientation
You can select a portrait or landscape option. When using landscape, you can rotate the
document 180 degrees.
PRINT OPTIONS
COPIES & PAGES
Copies
This option allows you to enter the number of copies to print. If you select Collate, all
pages of the document will print before the next copy prints.
Pages
You can select whether to print all pages of a document or just a section of it.
LAYOUT
Pages per sheet
You can shrink multiple pages and print them on a single sheet of paper. For example,
choosing 4-up will tile four of your document's pages across a single sheet of paper.
You can control the order in which the documents are tiled and also choose to surround
each document page with a border.
Printing settings in Mac OS X > 84
Scheduler
This option lets you choose whether to print your document immediately, or defer printing
until later. You can also assign a priority to a print job.
These features are useful if you are printing large documents that take a long time to print.
PAPER HANDLING
Page order
You can choose to print your document in the normal page order (1,2,3..) or reverse order
(..3,2,1).
Print
This option allows you to choose whether to print only odd or even numbered pages. This
is useful if you are using manual duplex for which you first print all odd pages, re-insert the
paper in the printer and then print all even pages.
Destination paper size
Scale documents to fit on the size of paper in your printer. For example, you can take a
document formatted for A3 and print it on A4 paper using an A4 printer.
COLORSYNC
Color conversion
For Color Conversion, Standard is the only option available for your printer model.
Printing settings in Mac OS X > 85
Quartz Filter
Choose a Quartz filter if you wish to apply a special effect to your print job, such as Sepia
or Blue Tone.
COVER PAGE
Choosing a cover page may help you to identify your printed document in a large pile of
paper. This is useful in a busy office with many people sharing the printer.
PAPER SOURCE
This option allows you to select the paper tray to use for your print job.
PRINT QUALITY
Print quality
Use this option to selects the print resolution. The ProQ2400 setting produces the best
graphic images, but these images can take longer to print.
Photo Enhance
Use Photo Enhance to significantly improve quality when printing images. The printer
driver analyses any photographic images and processes them to improve the overall
appearance. This setting cannot be used together with the “ProQ2400” print quality setting.
Printing settings in Mac OS X > 86
Toner Saving
Toner saving uses less toner when printing your document. This is best suited to draft text
documents as it lightens the print significantly.
COLOUR
Colour mode
COLOUR MODE
DESCRIPTION
Advanced Colour
The driver selects the most appropriate color
settings.
Manual
Allows you to manually adjust colour and
black and white settings or select.
Grayscale
Convert all colours to shades of grey.
Color matching
COLOUR
DESCRIPTION
Monitor (6500K) Perceptual
Optimised for printing photos. Colours are
printed with emphasis on saturation.
Monitor (6500K) Vivid
Optimised for printing photos, but with even
more saturated colours.
Monitor (9300K)
Optimised for printing graphics from
applications such as Microsoft Office.
Colours are printed with emphasis on
Lightness.
Digital Camera
Results will vary depending on the subject
and conditions the image was taken.
sRGB
The printer reproduces the sRGB colour
space. This might be useful if colour
matching from an sRGB input device such
as a scanner or digital camera.
Black Finish
Use this option to control the way black is printed in colour documents. Select Composite
Black (CMYK) to use all 4 toner colours to represent black. This option is recommended
Printing settings in Mac OS X > 87
for color photos. Select True Black (K) to use 100% black toner to represent black. This
option is recommended for text and business graphics.
Brightness / Saturation
This option allows you to increase brightness for a lighter print. Modify saturation to change
the strength (or purity) of a colour.
If the printed colours are too strong, reduce saturation and increase brightness. As a
general rule, reduce saturation by the same amount as you increase brightness. For
example, if you reduce saturation by 10, increase brightness by 10 to compensate.
PRINTER SETUP OPTIONS
PRINTER OPTIONS
Media weight
Select the thickness or type of paper in the printer. It is important to set this correctly as
it affects the temperature at which the toner is fused to the paper. For example, if you are
printing on normal A4 paper, do not select Labels or Transparency as this may cause toner
smearing and paper jams.
Paper size check
Select Paper Size check if you want the printer to warn you when the document paper size
is different from the paper in the printer.
A warning message is displayed and printing continues when you load the correct paper in
the paper tray and press ONLINE. When this option is deselected, the printer uses the
paper loaded in the selected tray regardless of the document size.
Always create 100% black (K) toner
Select this option if you want the printer to always use only black (K) toner when printing
pure black (RGB = 0,0,0). This is effective even when Composite Black (CMYK) is selected
in the colour options.
Run maintenance cycle before printing
Depending on printing habits and usage patterns, running the maintenance cycle before
printing may ensure the best possible print quality. This feature uses the printer's image
drums and transfer belt. The life of these printer consumables may be shortened if the
printer runs a maintenance cycle frequently.
Printing settings in Mac OS X > 88
PRINT CONTROL
If you are using the Windows Print Control Server software to manage printers, enter your
assigned user name and ID. This information is sent to the printer with your print job and
is recorded by the printer.
SUMMARY
This option displays a summary of all selected print options for the current job.
Printing settings in Mac OS X > 89
GENERAL PRINTING
PRINTING ON DIFFERENT MEDIA
This section describes how to print on material other than normal A4 paper.
PRINTING ON LEGAL PAPER
When printing on legal paper you need to change the media settings for the printer
software to get the best results.
You can either set a default driver for each type of media or you can change the print media
settings through your Windows printer properties or Mac Print options any time you print
on different media.
PRINTING ON ENVELOPES
NOTE
Do not use envelopes with clear windows. Use paper envelopes only. See
“Paper recommendations” on page 23.
1.
In either the cassette tray or the Multi Purpose Tray, adjust the paper guides using
the indicators marked on the printer.
2.
Place your envelopes in the tray, face up with the short edge facing into the printer
and the flap to the right. Do not add more than one envelope at a time.
3.
From your operating system, access the print media menu and select your envelope
size.
4.
Print in the usual manner for your operating system software.
SETTING OTHER PRINTING OPTIONS
This section briefly describes how to set printing options for your particular print job.
FIT TO PAGE PRINTING
You can choose to print your document on larger or smaller sized paper depending on the
size of print media available to you.
Windows
1.
In the driver’s Setup tab, click the Paper Feed Options button.
General printing > 90
2.
Check the Fit to Page checkbox.
3.
Choose the scaling factor you need from the Conversions drop-down list.
Mac OS X
1.
Select Paper Handling (1).
1
2
3
2.
Check the Scale to Fit Paper Size checkbox (2).
3.
Choose the paper size you need from the drop-down list (3).
PRINTING MULTIPLE PAGES TO ONE SHEET
This feature scales the page size of your document for printing and reproduces several
pages per sheet.
This is useful when you simply want to proof your page layout, or distribute your document
in a more compact format. It saves paper, bulk, weight and cost.
1
2
3
4
1
2
3
4
General printing > 91
Windows
1.
In the driver’s Setup tab, choose the number of pages (N-up) you want to print on
each sheet. 1-up is normal, 16-up is maximum.
4-up
2.
Click Options to choose from the available options for this feature.
From here you can choose the page printing order, the page layout, whether you want
printed page borders, and a binding margin if you need it.
Mac OS X
1.
Select Layout (1).
1
2
3
4
2.
From the Pages per Sheet menu (2), select the number of pages you want to fit
onto a single sheet of paper.
3.
If required, change the direction (3) the document pages are laid out on each sheet
of paper.
4.
If required, you can surround each page with a border (4).
General printing > 92
PRINTING COLOR DOCUMENTS IN BLACK AND WHITE
You can save both time and toner by printing color documents in black and white. Access
the Color tab and select the Greyscale option before printing your document.
WINDOWS
MAC
CANCELLING A PRINT JOB
You can cancel a print job from your software application, from the print queue or by using
the STOP button on your printer.
PRINTING STATE
HOW TO CANCEL
Document has not
started printing
Try to cancel printing job within software application.
Document is waiting in a
print queue
Delete print job from Print Queue. You can access the print
queue from the System Tray in Windows or the Print Center
Queue in Mac.
Document has started
printing
Press the STOP button on your printer. Any pages that are
already moving through the printer will be printed. You will
need to press STOP for each print job you wish to stop.
General printing > 93
COLOUR PRINTING
The printer drivers supplied with your MFP provide several controls for changing the colour
output. For general use the automatic settings will suffice, providing reasonable default
settings that will produce good results for most documents.
Many applications have their own colour settings, and these may override the settings in
the printer driver. Please refer to the documentation for your software application for
details on how that particular program’s colour management functions.
FACTORS THAT AFFECT THE APPEARANCE OF PRINTS
If you wish to manually adjust the colour settings in your printer driver, please be aware
that colour reproduction is a complex topic, and there are many factors to take into
consideration. Some of the most important factors are listed below.
Differences between the range of colours
a monitor or printer can reproduce
>
Neither a printer nor a monitor is capable of reproducing the full range of colours
visible to the human eye. Each device is restricted to a certain range of colours. In
addition to this, a printer cannot reproduce all of the colours displayed on a monitor,
and vice versa.
>
Both devices use very different technologies to represent colour. A monitor uses
Red, Green and Blue (RGB) phosphors (or LCDs), a printer uses Cyan, Magenta,
Yellow and Black (CMYK) toner or ink.
>
A monitor can display very vivid colours such as intense reds and blues and these
cannot be easily produced on any printer using toner or ink. Similarly, there are
certain colours, (some yellows for example), that can be printed, but cannot be
displayed accurately on a monitor. This disparity between monitors and printers is
often the main reason that printed colours do not match the colours displayed on
screen.
Viewing conditions
A print can look very different under different lighting conditions. For example, the colours
in a print may look different when viewed standing next to a sunlit window, compared to
how they look under standard office fluorescent lighting.
Printer driver colour settings
The driver settings for Manual colour can change the appearance of a print. There are
several options available to help match the printed colours with those displayed on screen.
Monitor settings
The brightness and contrast controls on your monitor can change how your document looks
on-screen. Additionally, your monitor’s colour temperature influences how “warm” or “cool”
the colours look.
There are several settings found on a typical monitor:
>
5000k
Warmest; yellowish lighting, typically used in graphic art environments.
>
6500k
Cooler; approximates daylight conditions.
>
9300k
Cool; the default setting for many monitors and television sets.
(k = degrees Kelvin, a measurement of temperature.)
Colour printing > 94
How your software application displays colour
Some graphics applications such as Corel Draw or Adobe Photoshop may display colour
differently from “Office” applications such as Microsoft Word. Please see your application’s
on-line help or user manual for more information.
Paper type
The type of paper used can also significantly affect the printed colour. For example, a
printout on recycled paper can look duller than one on specially formulated glossy paper.
TIPS FOR PRINTING IN COLOUR
The following guidelines may help you to achieve good colour output from your printer.
PRINTING PHOTOGRAPHIC IMAGES
Use the Monitor (6500k) Perceptual setting.
If the colours look too dull, try the Monitor (6500k) Vivid or Digital Camera settings.
PRINTING FROM MICROSOFT OFFICE APPLICATIONS
Use the Monitor (9300k) setting. This may help if you are having problems with specific
colours from applications such as Microsoft Excel or Microsoft Powerpoint.
PRINTING SPECIFIC COLOURS (E.G. A COMPANY LOGO)
There are 2 utilities on your DVD-ROM that can help match specific colours:
>
Colour Correct Utility
>
Colour Swatch Utility
ADJUSTING THE BRIGHTNESS OR INTENSITY OF A PRINT
If the print is too light/dark, you can use the Brightness control to adjust it.
If the colours are too intense/not intense enough, use the Saturation control.
Colour printing > 95
ACCESSING THE COLOUR MATCHING OPTIONS
The colour matching options in the printer driver can be used to help match your printed
colours to the ones displayed on your monitor or from some other source, such as a digital
camera.
To open colour matching options from the Windows Control Panel:
1.
Open the Printers window (called “Printers and Faxes” in
Windows XP).
2.
Right-click the printer name and choose Properties.
3.
Click the Printing Preferences button (1).
1
To open colour matching options from within a Windows application:
1.
Choose File > Print… from the application’s menu bar.
2.
Click the Properties button next to the printer name.
SETTING THE COLOUR MATCHING OPTIONS
1.
On the Colour tab select Advanced Colour (1) for colour matching.
1
1
2
2
WINDOWS
2.
MAC
Choose the Manual colour setting (2) and select from the following options:
(a)
Monitor (6500k) Perceptual
Optimised for printing photographs. Colours are printed with emphasis on
saturation.
(b)
Monitor (6500k) Vivid
Optimised for printing photographs, but with even more saturated colours than
the Monitor (6500k) Perceptual setting.
(c)
Monitor (9300k)
Optimised for printing graphics from applications such as Microsoft Office.
Colours are printed with emphasis on Lightness.
(d)
Digital Camera
Optimised for printing photographs taken with a digital camera.
Your results will vary depending on the subject and the conditions under which
the photograph was taken.
(e)
sRGB
The printer will try to reproduce the sRGB colour space. This may be useful if
colour matching from an sRGB input device such as a scanner or digital camera.
Colour printing > 96
USING THE COLOUR SWATCH FEATURE
To use the Colour Swatch feature, you must install the Colour Swatch Utility. This is
supplied on the DVD-ROM that you received with your printer.
The Colour Swatch function prints charts which contain a range of sample colours. Note that
this is not the full range of colours that the printer can produce. Listed on each sample
colour are the corresponding RGB (Red, Green, Blue) values. This can be used to pick
specific colours in applications that allow you to choose your own RGB values. Simply click
the Colour Swatch button (1) and choose from the options available.
1
An example of using the Colour Swatch function:
You wish to print a logo in a particular shade of red. The steps you would follow are:
1.
Print a colour swatch, then select the shade of red that best suits your needs.
2.
Take a note of the RGB value for the particular shade that you liked.
3.
Using your program’s colour picker, enter these same RGB values, and change the
logo to that colour.
The RGB colour displayed on your monitor may not necessarily match what was printed on
the colour swatch. If this is the case, it is probably due to the difference between how your
monitor and printer reproduce colour. Here, it is unimportant since your primary objective
is to print the required colour.
USING THE COLOUR CORRECT UTILITY
The Oki Colour Correct Utility is provided on your DVD-ROM.
The Colour Correct utility has the following features:
>
Office palette colours can be individually adjusted. This is useful if you want to
change how a specific colour is printed.
>
Colours can be adjusted by changing Hue, Saturation and Gamma. This is useful if
you wish to change the overall colour output.
Once these colour adjustments have been made, the new settings can be selected from the
printer driver Colour tab.
To select adjustments made with the Colour Correct Utility:
1.
From your application program, click File and point to Print.
2.
Click Properties. This displays the printer driver options.
3.
Click the Colour tab.
4.
Click Advanced Colour.
5.
Click User Defined.
Select the colour adjustment you made with the Colour Correct Utility.
Colour printing > 97
MAINTENANCE
REPLACING CONSUMABLE ITEMS
Only use genuine original consumables to ensure the best quality and performance from
your hardware. Non original products may damage your printer's performance and
invalidate your warranty.
TONER CARTRIDGE REPLACEMENT
CAUTION!
To avoid toner wastage and possible toner sensor errors, do not
change the- toner cartridge(s) until “TONER EMPTY” is displayed
through the Status Monitor.
The toner used in this printer is a very fine dry powder. It is contained in four cartridges:
one each for cyan, magenta, yellow and black.
Have a sheet of paper handy so that you have somewhere to place the used cartridge while
you install the new one.
Dispose of the old cartridge responsibly by placing it inside the pack that the new one came
in. Follow any regulations, recommendations, etc., which may be in force concerning waste
recycling.
If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp
cloth to remove any residue.
Do not use hot water, and NEVER use solvents of any kind. They will make stains
permanent.
WARNING!
If you inhale any toner or get it in your eyes, drink a little water or
bathe your eyes liberally in cold water. Seek medical attention
immediately.
Lift the scanner.
<
<
<
<
1.
Maintenance > 98
2.
Press the cover release (a) and open the top cover of the printer (b) fully.
b
a
WARNING!
If the printer has been powered on, the fuser will be hot. This area
is clearly labelled. Do not touch.
3.
Note the positions of the 4 cartridges.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Maintenance > 99
4.
Carry out one of the following:
(a)
If you are replacing a toner cartridge that has been supplied with your printer
(release lever has 3 positions), pull the coloured toner release lever on the
cartridge to be replaced towards the front of the printer, in the direction of the
arrow, but stop at the central (upright) position.
1
(b)
If you are replacing any other toner cartridge (lever has 2 positions), pull the
coloured toner release lever (1) on the cartridge to be replaced fully towards
the front of the printer.
5.
Lift the right-hand end of the cartridge and then draw the cartridge to the right to
release the left-hand end as shown above, and withdraw the toner cartridge from
the printer.
6.
Put the cartridge down gently on to a piece of paper to contain any toner spillage.
CAUTION!
The green image drum surface is very delicate and light sensitive.
Do not touch it and do not expose it to normal room light for more
than 5 minutes. If the drum unit needs to be out of the printer for
longer than this, please wrap the cartridge inside a black plastic
bag to keep it away from light. Never expose the drum to direct
sunlight or very bright room lighting.
7.
Remove the new cartridge from its box but leave its wrapping material in place for
the moment.
Maintenance > 100
8.
Gently shake the new cartridge from end to end several times to loosen and
distribute the toner evenly inside the cartridge.
9.
Remove the wrapping material and peel off the adhesive tape from the underside of
the cartridge.
10.
Holding the cartridge by its top centre with the coloured lever to the right, lower it
into the printer over the image drum unit from which the old cartridge was removed.
11.
Insert the left end of the cartridge into the top of the image drum unit first, pushing
it against the spring on the drum unit, then lower the right end of the cartridge onto
the image drum unit.
12.
Pressing gently down on the cartridge to ensure that it is firmly seated, push the
coloured lever (1) towards the rear of the printer. This will lock the cartridge into
place and release toner into the image drum unit.
13.
Close the printer top cover and press down firmly so that the cover latches closed.
Maintenance > 101
14.
Gently lower the scanner on to its supports.
IMAGE DRUM REPLACEMENT
There is no need to switch the MFP off when changing image drum(s).
Lift the scanner.
<
<
2.
<
<
1.
Press the cover release (a) and open the top cover of the printer (b) fully.
b
a
WARNING!
If the printer has been powered on, the fuser will be hot. This area
is clearly labelled. Do not touch.
3.
Note the positions of the 4 cartridges/image drums.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Maintenance > 102
4.
Holding it by its top centre, lift the image drum, complete with its toner cartridge, up
and out of the printer.
5.
Put the old unit down gently onto a piece of paper to contain any toner spillage.
6.
Take the new image drum unit, complete with toner cartridge (assembled according
to the installation guide) and place it on the piece of paper alongside the old ID unit.
CAUTION!
The green image drum surface at the base of the cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs
to be out of the printer for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away from light.
Never expose the drum to direct sunlight or very bright room
lighting.
7.
Remove the protective sheets from the image drum unit. Keep it the same way
round as the old unit. Pack the old ID unit inside the packaging material for disposal.
Maintenance > 103
8.
Holding the complete assembly by its top centre, lower it into place in the printer,
locating the pegs at each end into their respective slots in the sides of the printer
cavity.
C,M,Y
9.
Close the printer top cover and press down firmly so that the cover latches closed.
10.
Gently lower the scanner on to its supports.
NOTE
If you need to return or transport your printer for any reason, please make
sure you remove the image drum unit beforehand and place in the bag
provided. This is to avoid toner spillage.
TRANSFER BELT REPLACEMENT
The belt unit is located under the four image drums.
WARNING!
If the printer has been powered on, the fuser will be hot. This area
is clearly labelled. Do not touch.
1.
Switch the MFP OFF.
Maintenance > 104
Lift the scanner.
<
<
3.
<
<
2.
Press the cover release (a) and open the top cover of the printer (b) fully.
b
a
4.
Note the positions of the 4 cartridges.
It is essential that they go back in the same order.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Maintenance > 105
5.
Starting from the rear, lift each of the image drum units, out of the printer and place
them in a safe place away from direct sources of heat and light.
CAUTION!
The green image drum surface at the base of each cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs
to be out of the printer for longer than this, please wrap the
cartridge inside a black plastic bag to keep it away from light.
Never expose the drum to direct sunlight or very bright room
lighting.
6.
Locate the two fasteners (a) at each side of the belt (b) and the lifting bar (c) at the
front. Turn the two fasteners 90° to the left. This will release the belt from the
printer chassis.
a
b
c
a
Maintenance > 106
7.
Pull the lifting bar (c) upwards so that belt tilts up towards the front, and withdraw
the belt unit from the printer.
8.
Lower the new belt unit into place, with the lifting bar at the front and the drive gear
towards the rear of the printer. Locate the drive gear into the gear inside the printer
by the rear left corner of the unit, and lower the belt unit flat inside the printer.
9.
Turn the two fasteners (a) 90° to the right until they lock. This will secure the belt
unit in place.
a
a
Maintenance > 107
10.
Replace the 4 image drums, complete with their toner cartridges, into the printer in
the correct positions as shown.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
11.
Close the printer top cover and press down firmly so that the cover latches closed.
12.
Gently lower the scanner on to its supports.
13.
Switch the MFP ON.
Maintenance > 108
FUSER REPLACEMENT
The fuser is located inside the printer just behind the four image drum units.
WARNING!
If the MFP has recently been powered on, some fuser components
will be very hot. Handle the fuser with extreme care, holding it only
by its handle, which will only be mildly warm to the touch. A
warning label clearly indicates the area. If in doubt, switch the
printer off and wait at least 10 minutes for the fuser to cool before
opening the printer cover.
Switch the MFP OFF.
2.
Lift the scanner.
<
<
3.
<
<
1.
Press the cover release (a) and open the top cover of the printer (b) fully.
b
a
Maintenance > 109
4.
Identify the fuser handle (1) on the top of the fuser unit.
a
1
a
5.
Pull the two fuser retaining levers (a) towards the front of the printer so that they
are fully upright.
6.
Holding the fuser by its handle (1), lift the fuser straight up and out of the printer. If
the fuser is still warm, place it on a flat surface which will not be damaged by heat.
7.
Remove the new fuser from its packaging and remove the transit material.
8.
Holding the new fuser by its handle, make sure that it is the correct way round. The
retaining levers (2) should be fully upright, and the locating lugs (3) should be
towards you. There is one locating lug at each end of the fuser.
2
9.
3
2
Holding the fuser by its handle, lower it into the printer, locating the two lugs into
their slots in the metal partition which separates the fuser area from the image
drums.
Maintenance > 110
10.
Push the two retaining levers towards the rear of the printer to lock the fuser in
place.
11.
Close the printer top cover and press down firmly so that the cover latches closed.
12.
Gently lower the scanner on to its supports.
13.
Switch the MFP ON.
CLEANING
From time to time print “debris” such as ink, toner and paper dust will accumulate in the
ADF and on the document glass from documents which have been copied.
CAUTION!
Use a clean, moist, lint free cloth for cleaning. Do not use benzine,
thinners or alcohol as a cleaning agent.
...THE LED HEAD
Clean the LED head when printing does not come out clearly, has white lines or when text
is blurred.
There is no need to turn the printer OFF to clean the lens.
Maintenance > 111
Lift the scanner.
<
<
2.
<
<
1.
Press the cover release (a) and open the top cover of the printer (b) fully.
b
a
3.
Gently wipe the LED head surface (1) with LED lens cleaner or a soft lint free cloth.
1
4.
Close the printer top cover and press down firmly so that the cover latches closed.
5.
Gently lower the scanner on to its supports.
Maintenance > 112
...THE PAPER PATH IN THE ADF
If marks are found on an image which has been read by the ADF, or the ADF does not feed
documents smoothly, follow the cleaning procedure below.
1.
Switch the MFP OFF.
2.
Open the ADF top cover.
3.
Pinch the ADF lock lever and swing the feeder mechanism up until it is locked.
4.
Moisten a soft, clean lint free cloth and remove any marks by wiping the cloth in the
direction of the arrow, as shown.
5.
Return the feeder mechanism to its original position.
6.
Close the ADF top cover.
...THE UNDERSIDE OF THE ADF
1.
Open the document cover.
2.
Moisten a soft, clean, lint free cloth and remove any marks, as shown.
3.
Close the document cover.
Maintenance > 113
...THE DOCUMENT GLASS
The document glass needs to be cleaned occasionally to ensure optimum image quality and
performance.
1.
Open the document cover.
2.
Moisten a soft, clean, lint free cloth and remove any marks, as shown.
3.
Close the document cover.
...THE PAPER FEED ROLLERS
Clean the paper feed rollers if paper jams frequently occur.
CAUTION!
Use a clean, moist, lint-free cloth for cleaning. Do not use benzine,
thinners or alcohol as a cleaning agent.
1.
Remove items like a wrist watch or bracelet.
2.
Switch the printer off.
3.
Remove the paper tray from the printer.
4.
Gaining access through the gap left by paper tray, wipe the paper feed rollers with a
clean, lint-free cloth moistened with water.
5.
Wipe the feed roller on the paper tray.
6.
Replace the paper tray.
Maintenance > 114
INSTALLING ADDITIONAL MEMORY
This section explains how to install additional RAM memory into your MFP as a memory
upgrade.
The basic MFP model comes equipped with 128MB of memory (64 Mb “on-board” and 64
Mb in the option slot). This can be upgraded by substituting the option memory (64Mb)
with a memory board containing 256MB, giving a maximum total memory capacity of
320MB.
1.
Switch the MFP off and disconnect the AC power cable.
2.
Lift the scanner.
3.
<
<
<
<
Press the cover release (a) and open the top cover of the printer (b) fully.
b
a
WARNING!
If the MFP has been powered on, the fuser will be hot. This area is
clearly labelled. Do not touch.
Installing additional memory > 115
4.
Note the positions of the 4 cartridges.
1
2
3
4
5.
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Remove each image drum units, starting with the front. Cover the image drum units
to protect them from direct light.
CAUTION!
The green image drum surface at the base of each cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs
to be out of the MFP for longer than this, please wrap the cartridge
inside a black plastic bag to keep it away from light. Never expose
the drum to direct sunlight or very bright room lighting.
Installing additional memory > 116
6.
Locate the two fasteners (1) at each side of the belt (3) and the lifting bar (2) at the
front end. Turn the two fasteners (1) 90° to the left. This will release the belt from
the printer chassis.
a
b
a
c
7.
Unlock the fasteners and remove the belt as shown.
8.
Carefully remove the new memory board from its wrapping. Try to handle the board
only by its short edges, avoiding contact with any metal parts as far as possible. In
particular, avoid touching the edge connector.
Note that the memory board has a small cutout in the edge connector, which is closer
to one end than the other.
Installing additional memory > 117
9.
Identify the RAM expansion slot in the printer. Unclip the plastic cover to open this
slot.
b
a
10.
As the RAM expansion slot already contains a memory board (64Mb), this board will
have to be removed before you can install the new one. To remove it proceed as
follows:
(a)
Identify the locking clips at each end of the RAM expansion slot.
(b)
Push the clips outward and back into the printer. The board will pop out slightly.
(c)
Grip the board firmly by its short edges and pull it out of the slot.
(d)
Place the removed memory board in the antistatic bag which originally
contained the new memory board.
11.
Hold the new memory board by its short edges, so that the edge connector faces in
towards the RAM expansion slot, and the small cutout is closer to the bottom of the
printer.
12.
Gently push the board into the RAM expansion slot until it latches in and will not go
any further.
a
b
13.
Close the RAM expansion slot.
14.
Replace the belt and image drum units.
15.
Close the printer top cover and press down firmly so that the cover latches closed.
16.
Gently lower the scanner on to its supports.
17.
Reconnect the AC power cable and switch the MFP on.
Installing additional memory > 118
18.
When the MFP is ready, check the memory status as follows:
(a)
Using the Down arrow key, scroll down to Menu and press Enter.
(b)
Using the Down arrow key, scroll down to View Information then press Enter.
(c)
Using the Down arrow key, scroll down to System Menu then press Enter.
(d)
Using the Down arrow key, scroll down to Total Memory.
(e)
Pressing the Enter key will confirm the total memory installed.
Installing additional memory > 119
TROUBLESHOOTING
CLEARING PAPER JAMS
Provided that you follow the recommendations in this guide on use of print media, and you
keep the media in good condition prior to use, your printer should give years of reliable
service. However, paper jams occasionally do occur, and this section explains how to clear
them quickly and simply.
One of the main causes of paper jams is media that has been left in the cassette tray while
the machine is in a high humidity environment (typically, in an unmanned office over a
weekend).
Jams can occur due to paper misfeeding from a paper tray or at any point on the paper
path through the printer or scanner ADF. When a jam occurs, the MFP immediately stops.
If printing multiple pages (or copies), do not assume that, having cleared an obvious sheet,
others will not also be stopped somewhere along the path. These must also be removed in
order to clear the jam fully and restore normal operation.
IN THE SCANNER ADF SECTION...
1.
Lift the ADF cover (1).
2
1
2.
Remove any loose paper from the entry to the sheet feeder.
3.
If there is any paper trapped in the feed mechanism:
(a)
Lift the feeder mechanism by the coloured tab (2).
(b)
Remove any paper from ADF mechanism.
4.
Lower the ADF cover (1).
5.
Press the Stop button to restore the scanning head to the correct position.
Troubleshooting > 120
IN THE PRINTER SECTION...
1.
If a sheet is well advanced out of the top of the printer, simply grip it and pull gently
to draw it fully out. If it does not remove easily, do not use excessive force. It can be
removed from the rear later.
2.
Lift the scanner.
3.
Press the cover release (a) and open the printer’s top cover (b) fully.
b
a
WARNING!
If the printer has been powered on, the fuser will be hot. This area
is clearly labelled. Do not touch.
4.
Note the positions of the 4 cartridges.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
It will be necessary to remove the four image drums to gain access to the paper path.
Troubleshooting > 121
5.
Holding it by its top centre, lift the cyan image drum, complete with its toner
cartridge, up and out of the printer.
6.
Put the cartridge down gently on to a piece of paper to contain any toner spillage.
CAUTION!
The green image drum surface is very delicate and light sensitive.
Do not touch it and do not expose it to normal room light for more
than 5 minutes. If the drum unit needs to be out of the printer for
longer than this, please wrap the cartridge inside a black plastic
bag to keep it away from light. Never expose the drum to direct
sunlight or very bright room lighting.
7.
Repeat this removal procedure for each of the remaining image drum units.
8.
Look into the printer to check whether any sheets of paper are visible on any part of
the belt unit.
Troubleshooting > 122
9.
Remove any sheets of paper as follows:
> To remove a sheet with its leading edge at the front of the belt (1), carefully lift
the sheet from the belt and pull it forwards into the internal drum cavity and
withdraw the sheet.
1
CAUTION!
Do not use any sharp or abrasive objects to separate sheets from
the belt. This may damage the belt surface.
> To remove a sheet from the central area of the belt, carefully separate the sheet
from the belt surface and withdraw the sheet.
1
> To remove a sheet just entering the fuser, separate the trailing edge of the sheet
from the belt, push the fuser pressure release lever (1) towards the front and
down to release the fuser’s grip on the sheet, and withdraw the sheet through the
drum cavity area. Then allow the pressure release lever to rise again.
NOTE
If the sheet is well advanced into the fuser (only a short length is still visible),
do not attempt to pull it back. Follow step 12 to remove it from the rear of the
printer.
10.
Starting with the cyan image drum unit nearest the fuser, replace the four image
drums into the drum cavity, making sure to locate them in the correct order.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Holding the complete assembly by its top centre, lower it into place in the printer,
locating the pegs at each end into their slots in the sides of the printer cavity.
Troubleshooting > 123
11.
Lower the printer top cover but do not press down to latch it closed yet. This will
protect the drums from excessive exposure to room lighting while you check the
remaining areas for jammed sheets.
12.
Open the rear stacker and check for a sheet of paper in the rear path area.
> Pull out any sheets found in this area.
> If the sheet is low down in this area and difficult to remove, it is probably still
gripped by the fuser. In this case raise the top cover, reach around and press
down on the fuser pressure release lever (1).
1
13.
If you are not using the rear stacker, close it once paper has been removed from this
area.
14.
Press the front cover release and pull open the front cover.
1
15.
Check inside the cover for sheets in this area and remove any that you find, then
close the cover.
1
2
Troubleshooting > 124
16.
Pull out the Cassette Tray and ensure that all paper is stacked properly, is
undamaged, and that the paper guides are properly positioned against the edges of
the paper stack. When satisfied, replace the tray.
17.
Close the front cover.
18.
Close the printer top cover and press down firmly so that the cover latches closed.
19.
Gently lower the scanner on to its supports.
Troubleshooting > 125
DEALING WITH UNSATISFACTORY PRINTING
SYMPTOMS
POSSIBLE CAUSES
STEPS TO TAKE
Vertical white lines can
be seen on the printed
page.
The LED head is dirty.
Wipe the LED head with a
soft, lint-free cloth.
The toner is low.
Open the top cover and tap
the cartridge a few times to
evenly distribute any
remaining toner. If
symptoms persist, replace
the toner cartridge.
Foreign materials may be
present in the image drum.
Replace the image drum
cartridge.
Light-shielding film of the
image drum cartridge is
dirty.
Wipe the film with a soft,
lint-free cloth.
The LED head is dirty.
Wipe the LED head with a
soft, lint-free cloth.
The toner is low.
Open the top cover and tap
the cartridge a few times to
evenly distribute any
remaining toner. If
symptoms persist, replace
the toner cartridge.
The paper is not suitable for
the printer unit.
Use recommended paper.
The toner cartridge is not
properly seated.
Reinstall the toner cartridge.
The toner is low.
Open the top cover and tap
the cartridge a few times to
evenly distribute any
remaining toner. If
symptoms persist, replace
the toner cartridge.
The paper is moist.
Use paper stored in proper
temperature and humidity
conditions.
The paper is not suitable for
the printer unit.
Use recommended paper.
Thickness and type of paper
are inappropriate.
Set a proper value for Media
Weight and Media Type in
the Printer menu, or set one
value thicker for Media
Weight.
Recycled paper is being used.
Set one value thicker for
Media Weight in the Printer
menu.
Paper is moist or dry.
Use paper stored in proper
temperature and humidity
conditions.
Printed images are
fading vertically.
Printing is light.
Partially faded images.
White spots and lines
appear in solid
printing.
Troubleshooting > 126
SYMPTOMS
POSSIBLE CAUSES
STEPS TO TAKE
Vertical lines appear.
The image drum cartridge is
damaged.
Replace the image drum
cartridge.
The toner is low.
Open the top cover and tap
the cartridge a few times to
evenly distribute any
remaining toner. If
symptoms persist, replace
the toner cartridge.
When the interval is about
94mm (4in), the image drum
(the green tube) is damaged
or dirty.
Wipe it lightly with a soft
cloth. Replace the image
drum cartridge when it is
damaged.
When the interval is about
42mm (1.5in), there may be
foreign particles in the image
drum cartridge.
Open/close the top cover,
and print again.
When the interval is about
87mm (3.5in), the fuser unit
is damaged.
Replace the fuser unit.
The image drum cartridge
has been exposed to light.
Replace the image drum
cartridge if the problem is
not resolved.
Paper contains static.
Use paper stored in proper
temperature and humidity
conditions.
Too thick paper is used.
Use thinner paper.
The toner is low.
Open the top cover and tap
the cartridge a few times to
evenly distribute any
remaining toner. If
symptoms persist, replace
the toner cartridge.
Periphery of the letters
is smudged.
The LED head is dirty.
Wipe the LED head with a
soft, lint-free cloth.
Toner comes off when
it is rubbed.
The thickness and type of the
paper are incorrectly set.
Set the correct value of
Media Type and Media
Weight in the Printer menu
or set one value thicker for
Media Weight.
Recycled paper is used.
Set one value thicker for
Media Weight in the Printer
menu.
The thickness and type of the
paper are incorrectly set.
Set the correct value of
Media Type and Media
Weight in the Printer menu
or set one value lighter for
Media Weight.
Horizontal Lines and
spots appear
periodically.
White area of paper is
lightly stained.
Glossiness is not
uniform.
DEALING WITH UNSATISFACTORY COPYING
As well as the suggestions provided in “Dealing with unsatisfactory printing” on page 126,
ensure that the scanner unit glass is clean at all times. Refer to “...the document glass” on
page 114.
Troubleshooting > 127
FAX PROBLEM CHECKLIST (MC360)
If a problem occurs, read through the list of problems and solutions before calling for
service.
The machine will not dial a telephone number: Check the power cable and wall outlet.
Make sure that the telephone line (not external telephone or handset) is connected to the
LINE socket on the back of the machine. If an external telephone is installed, lift the
handset and check for a dial tone. If there is no dial tone, there may be a problem with the
telephone line. If there is a dial tone, the machine may be using the wrong dialling method
(pulse or tone) for the region. If alternating tones are heard instead of dialling pulses and
the region uses pulse dialling, change the call parameters (“MF(Tone)/DP(Pulse)” on
page 42).
The display shows a communications error: This indicates any of a number of
problems.
>
The machine may be incompatible with the remote machine, or the remote machine
may not be able to perform the function requested of it such as polling or
confidential faxing.
>
The remote machine may also be out of paper or experiencing a paper jam.
>
Bad telephone line conditions can also cause communication errors. Try sending the
fax again and check to make sure that the correct telephone number is being dialled.
>
If a prefix number must be dialled to get an outside line, or if the call is to an
international destination, a pause may need to be entered after the dial prefix or
international dialling code to tell the machine to wait for a dial tone. If there are
frequent problems communicating with a particular remote machine, try
programming the number into a speed dial key, and then change the parameters for
that key.
>
Lastly, either the local or remote machine may require servicing. Try sending a fax
to another location to check the local machine.
Faxing is possible but the image of the document printed by the remote machine
is very poor: If the faxed document has small type, complex illustrations, photos, or is
very light or very dark, try changing the fax density settings (see “Density” on page 37).
Copy the document on the machine to determine how it will transmit. The problem may be
caused by telephone line interference. Try sending the document again later.
Fax sent but received message was completely blank: Make sure that the document
is loaded correctly before faxing; with text face UP in the ADF or face DOWN on the glass.
Image of received fax is very poor: Try making a copy of a document on the local
machine to make sure it is working properly. If there is still a problem, contact the person
sending the fax and ask them to change their fax quality and density settings. Ask the
person to make a copy of the document on their machine to ensure that it is working
properly. Then ask them to send the fax again.
Dialling was tried with a Speed Dial/Group Dial number but nothing happened:
Make sure that the Speed Dial number being used is programmed correctly. When dialling
a two or three digit number, be sure to press # or * before entering the number.
Documents received are light or have vertical streaks on them, and machine is not
out of toner: Lift the top cover and gently wipe the lens surface of the machine's LED
array. Then check to see if the toner or image drum need replacing (see “Replacing
consumable items” on page 98).
Machine is set for delayed transmission but it did not send: Check the display to
make sure that the machine’s clock is set to the correct time (see “Clock Adjustment” on
page 41).
Troubleshooting > 128
Machine is connected to a PBX but it is not possible to dial out: Be certain that the
dial prefix is entered before the telephone number for each number dialled or programmed
into the machine. Additionally, the machine must be programmed for PBX operation before
it will work with a PBX (see “Connecting to a PBX” on page 47).
Machine always answers before it’s possible to use the external telephone: If an
external telephone is connected, increase the machine’s ring response setting (see “Ring
Response” on page 42).
Faxes received sometimes look distorted: If the document received is wider or longer
than the paper loaded in the paper tray, the machine automatically reduces the width or
length of the document so that it will fit on the paper. This type of problem could also be
communication related.
Troubleshooting > 129
SPECIFICATIONS
MC350
N34118B
MC360
N34117B
ITEM
SPECIFICATION
Dimensions
447 x 547 x 521mm (W x D x H) approximately
Weight
29kg approximately
Power Source
Input: 220 to 240VAC, 50 to 60Hz
Power consumption
Environmental
Max.:
980W
Typical operating:
400W
Stand-by:
110W
Power save:
<30W
Noise
53.5dBA (operating)
Temperature
10°C to 32°C
Humidity
20% to 80% RH
Specifications > 130
INDEX
A
I
S
Access control
administrator PIN ............. 53
enabling ............................ 53
user PIN ............................ 53
Adding a telephone handset . 49
Address book
adding a group entry ........ 51
adding an email entry....... 50
deleting a group entry ...... 52
deleting an email entry..... 50
editing a group entry ........ 52
editing an email entry ...... 51
Image drum
how to replace ................ 102
Installing drivers
fax .................................... 20
printer .........................17, 19
TWAIN .............................. 17
Installing utilities .................. 17
HOTKEY ............................ 21
MFP setup tool .................. 22
Scanning
email ................................ 60
network PC ....................... 62
PC ..................................... 63
pull scan ........................... 64
push scan ......................... 63
USB memory .................... 61
Switching off correctly .......... 16
B
Belt
how to replace ................ 104
C
Cleaning
ADF paper path .............. 113
ADF underside ................ 113
document glass .............. 114
LED ................................. 111
the paper feed rollers ..... 114
Clearing paper jams
in the ADF ....................... 120
in the printer .................. 121
Configuration requirements
email ................................. 30
fax .................................... 30
Configuring your machine
from the control panel ...... 34
from the setup tool utility . 34
from the webpage ............ 33
E
Envelopes
loading .............................. 29
F
Factory default passwords .... 30
Fax
automatic receive ............. 68
automatic redial................ 48
changing the density ........ 66
changing the document
size ................................. 67
changing the quality ......... 66
delayed send .................... 67
initial setup ....................... 45
manual receive ................. 68
printing activity reports .... 70
printing transmission
reports ............................ 70
reception mode ................. 48
sending ............................. 65
sending from your pc ....... 71
Fuser
how to replace ................ 109
L
Loading documents
in the ADF ........................ 56
on the glass ...................... 57
Loading paper
cassette tray..................... 26
multi purpose tray ............ 29
setting the paper size ....... 29
M
Memory
checking status .............. 119
installing upgrade ........... 115
Menus
admin setup ..................... 39
calibration......................... 44
copy .............................35, 43
email ................................ 36
fax ...............................37, 44
network pc........................ 37
pc ..................................... 37
print information .............. 39
printer .............................. 42
scanner ........................43, 44
system shutdown ............. 44
view information ............... 38
Multi-tasking ......................... 55
P
Paper recommendations
business cards .................. 23
envelopes ......................... 23
labels ................................ 23
pre-printed stationery ...... 23
Paper weight
cassette tray..................... 24
multi purpose tray ............ 24
Phone book
adding a group dial entry . 46
adding a speed dial entry . 46
adding fax numbers.......... 73
deleting a group dial entry 47
deleting a speed dial entry47
importing/exporting fax numbers ................................ 74
searching .......................... 65
Pre-printed stationery
loading .............................. 29
Printing
manual duplex .................. 80
Problem checklist
fax issues ....................... 128
unsatisfactory copying.... 127
unsatisfactory printing.... 126
Index > 131
T
Toner
how to replace .................. 98
U
Unlocking the scanner .......... 16
OKI CONTACT DETAILS
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550 Dundee Road
Slough Trading Estate
Slough
Berkshire
SL1 4LE
Tel:+44 (0) 1753 819819
Fax:+44 (0) 1753 819899
http://www.oki.co.uk
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The Square Industrial Complex
Tallaght
Dublin 24
Tel:+353 (0) 1 4049590
Fax:+353 (0)1 4049591
http://www.oki.ie
Oki Systems Ireland Limited Northern Ireland
19 Ferndale Avenue
Glengormley
BT36 5AL
Northern Ireland
Tel:+44 (0) 7767 271447
Fax:+44 (0) 1 404 9520
http://www.oki.ie
Technical Support for all Ireland:
Tel:+353 1 4049570
Fax:+353 1 4049555
E-mail: tech.support@oki.ie
OKI Systems (Czech and Slovak),
s.r.o.
IBC – Pobřežní 3
186 00 Praha 8
Czech Republic
Tel: +420 224 890158
Fax:+420 22 232 6621
Website: www.oki.cz, www.oki.sk
Oki Systems (Deutschland) GmbH
Hansaallee 187
40549 Düsseldorf
Tel:
01805/6544357**
01805/OKIHELP**
Fax: +49 (0) 211 59 33 45
Website:
www.okiprintingsolutions.de
info@oki.de
**0,14€/Minute aus dem dt. Festnetz
der T-Com (Stand 11.2008)
Διανομέας των συστημάτων OKI
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177 78 Tavros
Athens
Greece
Τel: +30 210 48 05 800
Fax:+30 210 48 05 801
EMail:sales@cpi.gr
Oki Systems (Iberica), S.A.U
C/Teide, 3
San Sebastian de los Reyes
28703, Madrid
Tel:+34 91 3431620
Fax: +34 91-3431624
Atención al cliente: 902 36 00 36
Website: www.oki.es
Oki Systèmes (France) S.A.
44-50 Av. du Général de Gaulle
94246 L'Hay les Roses
Paris
Tel:+33 01 46 15 80 00
Télécopie:+33 01 46 15 80 60
Website: www.oki.fr
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Capital Square
Tower 2
7th Floor
H-1133 Budapest,
Váci út 76
Hungary
Telefon: +36 1 814 8000
Telefax: +36 1 814 8009
Website: www.okihu.hu
OKI Systems (Italia) S.p.A.
via Milano, 11,
20084 Lacchiarella (MI)
Tel:+39 (0) 2 900261
Fax:+39 (0) 2 90026344
Website: www.oki.it
OKI Printing Solutions
Platinium Business Park II, 3rd Floor
ul. Domaniewska 42
02-672 Warsaw
Poland
Tel:+48 22 448 65 00
Fax:+48 22 448 65 01
Website: www.oki.com.pl
E-mail: oki@oki.com.pl
Hotline: 0800 120066
E-mail: tech@oki.com.pl
Oki Systems (Ibérica) S.A.
Sucursal Portugal
Edifício Prime Av. Quinta Grande 53
7º C Alfragide
2614-521 Amadora
Portugal
Tel:+351 21 470 4200
Fax:+351 21 470 4201
Website:www.oki.pt
E-mail : oki@oki.pt
Oki Service
Serviço de apoio técnico ao
Cliente
Tel: 808 200 197
E-mail : okiserv@oki.pt
OKI Europe Ltd. (Russia)
Office 702, Bldg 1
Zagorodnoye shosse
117152, Moscow
Tel: +74 095 258 6065
Fax: +74 095 258 6070
e-mail: info@oki.ru
Website: www.oki.ru
Technical support:
Tel: +7 495 564 8421
e-mail: tech@oki.ru
Oki Systems (Österreich)
Campus 21
Businesszentrum Wien Sued
Liebermannstrasse A02 603
22345 Brun am Gebirge
Tel: +43 223 6677 110
Drucker Support:
+43 (0) 2236 677110-501
Fax Support:
+43 (0) 2236 677110-502
Website: www.oki.at
OKI Europe Ltd. (Ukraine)
Raisy Opkinoy Street,8
Building B, 2nd Floor,
Kiev 02002
Ukraine
Tel: +380 44 537 5288
e-mail: info@oki.ua
Website: www.oki.ua
OKI Sistem ve Yazıcı Çözümleri Tic.
Ltd. Şti.
Harman sok Duran Is Merkezi,
No:4, Kat:6,
34394, Levent
İstanbul
Tel: +90 212 279 2393
Faks: +90 212 279 2366
Web: www.oki.com.tr
www.okiprintingsolutions.com.tr
Oki Systems (Belgium)
Medialaan 24
1800 Vilvoorde
Helpdesk: 02-2574620
Fax: 02 2531848
Website: www.oki.be
AlphaLink Bulgaria Ltd.
2 Kukush Str.
Building "Antim Tower", fl. 6
1463 Sofia, Bulgaria
tel: +359 2 821 1160
fax: +359 2 821 1193
Website: http://bulgaria.oki.com
OKI Printing Solutions
Herstedøstervej 27
2620 Albertslund
Danmark
Adm.: +45 43 66 65 00
Hotline: +45 43 66 65 40
Salg: +45 43 66 65 30
Fax: +45 43 66 65 90
Website: www.oki.dk
Oki Systems (Finland) Oy
Polaris Capella
Vänrikinkuja 3
02600 Espoo
Tel: +358 (0) 207 900 800
Fax: +358 (0) 207 900 809
Website: www.oki.fi
Oki Systems (Holland) b.v.
Neptunustraat 27-29
2132 JA Hoofddorp
Helpdesk: 0800 5667654
Tel:+31 (0) 23 55 63 740
Fax:+31 (0) 23 55 63 750
Website: www.oki.nl
Oki contact details > 132
Oki Systems (Norway) AS
Tevlingveien 23
N-1081 Oslo
Tel:+47 (0) 63 89 36 00
Telefax:+47 (0) 63 89 36 01
Ordrefax:+47 (0) 63 89 36 02
Website: www.oki.no
General Systems S.R.L.
(Romania)
Sos. Bucuresti-Ploiesti Nr. 135.
Bucharest 1
Romania
Tel: +40 21 303 3138
Fax: +40 21303 3150
Website: http://romania.oki.com
Var vänlig kontakta din Återförsäljare
i första hand, för konsultation. I andra
hand kontakta
Oki Systems (Sweden) AB
Borgafjordsgatan 7
Box 1191
164 26 Kista
Tel. +46 (0) 8 634 37 00
e-mail:
info@oki.se för allmänna frågor om
Oki produkter
support@oki.se för teknisk support
gällandes Oki produkter
Vardagar: 08.30 - 12.00,
13.00 - 16.00
Website: www.oki.se
Oki Systems (Schweiz)
Baslerstrasse 15
CH-4310 Rheinfelden
Support deutsch +41 61 827 94 81
Support français +41 61 827 94 82
Support italiano +41 061 827 9473
Tel: +41 61 827 9494
Website: www.oki.ch
Oki Europe Limited
Blays House
Wick Road
Egham
Surrey, TW20 0HJ
United Kingdom
Tel:
+44 (0) 208 219 2190
Fax:
+44 (0) 208 219 2199
www.okiprintingsolutions.com