® IP Phone 4101 Quick Reference Printing Instructions Print this document on both sides of a letter-size sheet of paper, and fold in half. The finished size is 5.5" x 8.5" after folding. · In the Print dialog, set Page Scaling to None (Acrobat 6 or later), or uncheck ‘Shrink oversize pages’ and ‘Expand small pages’. (Acrobat 5). Duplex (two-sided) printers: · Print both pages 3 and 4 to a letter-size sheet, landscape (sideways) orientation, duplex, flipped on the short edge. Single-sided printers: · Print page 3 to a letter-size sheet, landscape (sideways) orientation. · Re-insert the printed page into the printer feed tray, upside down, and rotate if needed, then print page 4. · Fold the printed sheet in half. IP Phone 4101 ® Call Directory DIR Quick Reference Press the DIR key to view the Call Directory. Press the DIR key again to exit. The first directory entry will be displayed. A # character at the end of the phone number indicates that the call will be dialed immediately after the entry is selected. Display and Menu/Navigation Keys Idle Your Phone Number 7112 DEC 21 12:53 PM To display a different entry, press the Up Arrow or Down Arrow key, or press the dial pad key corresponding to the entry. SEND MENU Current Date Press the SEND or ENTER key to select the entry for dialing. Select EDIT DIRECTORY from the User Setup menu to add a new directory entry or edit an existing one. Call Activity Calling Number and Name Setting the Ringer Volume When the telephone is idle (not on a call), press the top of the VOLUME key to increase the ringer volume, or press the bottom of the key to reduce the ringer volume. The telephone will ring once with the new ringer volume setting, and the new setting will be shown briefly in the display. If RINGER OFF is shown in the display, press the top of the VOLUME key while you are not on a call to enable the ringer. Current Time From 7234 Bob Smith 2:37 Elapsed Call Time Setup Menu or Submenu SETUP>USER KEYS Menu Selection Setting Up Speed Dial Keys MENU Press the MENU key to enter Setup Mode. Select USER from the main menu, and then select KEYS. Scroll Through Menu Items Move Text Cursor, Left Arrow Deletes Last Character ENTER Press a multifunction key. MENU ENTER Enter the speed dial string with the dial pad. Enter a # character at the end for immediate dialing. ENTER When you have finished editing the Speed Dial key, press the ENTER key to return to the key selection menu or press the MENU key to exit Setup Mode. 14-280221 Rev. A Enter Menus, Back Up One Menu Item Select Displayed Item User Setup Options Transferring a Call You can customize your telephone with these user options: CLOCK – Time and Date KEYS – Speed Dial EDIT DIRECTORY MENU TRANS RINGING – Ring Tone, Off-hook Ringing VOICE – Handset/Headset Volume PIN – Call Log PIN Press the TRANS key to place the current call on hold. You will hear a new dial tone. Press a speed dial key to dial the party to whom you wish to transfer the call. The system may be configured to set the clock automatically. Or dial the party with the dial pad and then press the SEND key. Press the MENU key to enter Setup Mode. You may wait until the called party answers to announce the call, or transfer it immediately before the called party answers. Select USER from the main menu, then select the option you want to change. TRANS Press the TRANS key again to complete the transfer. ENTER MENU Press the MENU key when finished. Conferencing Calls CONF Press the CONF key to place the current call on hold. You will hear a new dial tone. Placing a Call Dial the party you wish to add to the conference. Manual Dialing Dial the number with the dial pad, and then press the SEND key, lift the handset, press the SPEAKER key, or press the HEADSET key. SEND You can also go off-hook before dialing. Press the SEND key or the ENTER key after all digits are entered. CONF DROP To remove the last party added, press the DROP key. To remove yourself from the conference, disconnect the call (hang up). Other parties may remain connected, depending on the system configuration. Speed Dialing Press a speed dial key to automatically access an idle line and dial a number. You can also dial from the Call Log or Call Directory. After the added party answers, press the CONF key to conference all parties together. Call Log LOG Answering a Call To answer the call shown in the display, lift the handset, press the SPEAKER key, or press the HEADSET key. ENTER Press the LOG key to view the call log. Press the LOG key again to exit. Press the up or down arrow key to select UNANSWERED CALLS, ANSWERED CALLS, or OUTGOING CALLS, and then press the ENTER key. The most recent call in the log will be displayed. Press the Down Arrow key to view previous (older) calls. Press the Up Arrow key to view the last-displayed (newer) call. Press the Right Arrow key to view the duration of answered or outgoing calls. Press the Left Arrow key, and then the ENTER key, to remove the call from the log. Holding a Call HOLD Press the HOLD key to place the currently connected call on hold. SEND HOLD Press the HOLD key again to reconnect to the held call. To dial the logged call entry, add any required prefixes if needed, such as '9' or '91', then press the SEND or ENTER key.