Operating Instructions - Facsimile Reference

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=216 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 10.800001 mm
FAX Option Type 2238
B603-8650
FAX Option Type 2238 Operating Instructions Facsimile Reference <Advanced Features>
GB GB
FAX Option Type 2238 Operating Instructions Facsimile Reference <Advanced Features>
Printed in the Netherlands
Operating Instructions
Facsimile Reference
<Advanced Features>
1
Transmission Mode
2
Checking and Canceling Transmission Files
3
Communication Information
4
Other Transmission Features
5
Reception Features
6
Fax via Computer
7
Simplifying the Operation
8
Facsimile Features
9
Key Operator Setting
10 Solving Operation Problems
11 Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=216 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 10.800001 mm
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
•
The product name of Windows® 95 is Microsoft® Windows 95.
•
The product name of Windows® 98 is Microsoft® Windows 98.
•
The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me).
•
The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
•
The product names of Windows® XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
•
The product names of Windows NT® 4.0 are as follows:
Microsoft® Windows NT® Server 4.0
•
Microsoft® Windows NT® Workstation 4.0
Copyright © 2003
JptrC1FaxGBCombine_F_FM.book Page i Thursday, August 21, 2003 11:33 AM
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖ General Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖ Facsimile Reference<Advanced Features>(this manual)
Describes advanced functions and settings for key operators.
❖ Printer Reference 1
Describes system settings and operations for the machine’s printer function.
❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s printer function.
❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
i
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❖ Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when
DeskTopBinder V2 Lite is installed.
❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
Note
❒ The following software products are referred to using a general names:
• DeskTopBinder V2 Lite and DesktopBinder V2 Professional → DesktopBinder V2 Lite/Professional
• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional
• SmartNetMonitor for Admin and SmartNetMonitor for Client → SmartNetMonitor for Admin/Client
ii
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TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Transmission Mode
Sending at a Specific Time (Send Later) ............................................................. 3
User Transmission.................................................................................................5
Priority Transmission ............................................................................................7
Confidential Transmission....................................................................................8
Polling Transmission........................................................................................... 10
Polling Transmission Clear Report........................................................................... 12
Polling Reception................................................................................................. 13
Polling Reserve Report ............................................................................................ 15
Polling Result Report ............................................................................................... 15
2. Checking and Canceling Transmission Files
Displaying Confirmation of Transmission......................................................... 18
Canceling a Transmission .................................................................................. 19
Deleting a Destination ......................................................................................... 20
Adding a Destination ........................................................................................... 21
Changing the Transmission Time ...................................................................... 22
Printing a File ....................................................................................................... 23
Resending a File .................................................................................................. 24
Printing a List of Files in Memory (Print TX File List)....................................... 25
3. Communication Information
Printing the Journal ............................................................................................. 27
Journal ..................................................................................................................... 29
Checking the Transmission Result (TX File Status)......................................... 31
Checking the Reception Result (RX File Status) .............................................. 32
Displaying the Memory Status............................................................................ 33
Printing/Deleting Received and Stored Documents (Print Stored RX File).... 34
Printing Received and Stored Documents ............................................................... 34
Deleting Received and Stored Documents .............................................................. 35
Printing a Confidential Message ........................................................................ 36
Confidential File Report............................................................................................ 37
Printing a File Received with Memory Lock ...................................................... 38
Personal Boxes .................................................................................................... 40
Personal Boxes ........................................................................................................ 40
Printing Personal Box Messages ............................................................................. 41
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Information Boxes ............................................................................................... 43
Information Boxes .................................................................................................... 43
Storing Messages in Information Boxes................................................................... 43
Printing Information Box Messages ......................................................................... 45
Deleting Information Box Messages ........................................................................ 46
4. Other Transmission Features
Handy Dialing Functions..................................................................................... 47
Chain Dial................................................................................................................. 47
(Example) 01133-1-555333................................................................................... 47
Redial ....................................................................................................................... 47
Advanced Features.............................................................................................. 49
SUB Code ................................................................................................................ 49
SID Code ............................................................................................................... 50
SEP Code ................................................................................................................ 50
PWD Code............................................................................................................. 51
Transfer Request ..................................................................................................... 52
With transfer requests set in the system settings .................................................. 55
On Hook Dial ........................................................................................................ 56
Manual Dial ........................................................................................................... 58
Changing the Line Port ....................................................................................... 59
Sub Transmission Mode ..................................................................................... 61
Book Fax .................................................................................................................. 61
Two-Sided Transmission (Double-Sided Transmission) .......................................... 62
Standard Message Stamp........................................................................................ 64
Sending an Auto Document ..................................................................................... 65
Printing documents stored as Auto Documents .................................................... 66
Sending a Stored File............................................................................................... 67
Sending stored documents.................................................................................... 68
Printing stored documents..................................................................................... 70
Stamp ....................................................................................................................... 73
Transmission Options .............................................................................................. 74
Fax Header Print ................................................................................................... 74
Label Insertion ....................................................................................................... 74
Sender Stamp........................................................................................................ 74
Reduced Image Transmission............................................................................... 75
Auto Reduce.......................................................................................................... 75
Default ID Transmission ........................................................................................ 75
Selecting transmission options for a single transmission ...................................... 75
More Transmission Functions............................................................................ 78
If Memory Runs Out While Storing an Original ........................................................ 78
Parallel Memory Transmission................................................................................. 78
Checking the Transmission Result........................................................................... 79
Automatic Redial ...................................................................................................... 79
Batch Transmission.................................................................................................. 79
Dual Access ............................................................................................................. 79
Transmission with Image Rotation ........................................................................... 80
Simultaneous Broadcast .......................................................................................... 80
JBIG Transmission ................................................................................................... 81
Transmitting Journal by E-mail................................................................................. 81
Journal by E-mail................................................................................................... 82
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Printed Report ...................................................................................................... 83
Memory Storage Report........................................................................................... 83
Transmission Result Report (Memory Transmission) .............................................. 83
Communication Failure Report ................................................................................ 84
Transmission Result Report (Immediate Transmission) .......................................... 84
5. Reception Features
Reception.............................................................................................................. 85
Immediate Reception ............................................................................................... 85
Memory Reception ................................................................................................... 85
Substitute Reception ................................................................................................ 86
Receiving messages unconditionally..................................................................... 87
Receiving messages according to parameter-specified settings........................... 87
Reception Functions ........................................................................................... 89
Transfer Station........................................................................................................ 89
Transfer Result Report .......................................................................................... 90
Transfer Result Report (transfer request by e-mail) .............................................. 91
Forwarding Received Documents ............................................................................ 91
Routing Received Documents with SUB Code ........................................................ 92
Transferring Received Documents........................................................................... 93
SMTP Reception Using Internet Fax........................................................................ 93
Routing E-mail Received via SMTP ...................................................................... 94
JBIG Reception ........................................................................................................ 95
Auto Fax Reception Power-up ................................................................................. 95
Printing Options................................................................................................... 96
Print Completion Beep ............................................................................................. 96
Checkered Mark ....................................................................................................... 96
Centre Mark ............................................................................................................. 96
Reception Time ........................................................................................................ 97
Two-Sided Printing ................................................................................................... 97
180-Degree Rotation Printing ................................................................................ 98
Multi-copy Reception................................................................................................ 98
Image Rotation......................................................................................................... 99
Combine Two Originals............................................................................................ 99
Page Separation and Length Reduction ...............................................................100
Reverse Order Printing .......................................................................................... 100
Page Reduction......................................................................................................101
TSI Print (Transmitting Subscriber Identification Print) ..........................................101
When There Is No Paper of the Correct Size.........................................................102
Setting priority trays.............................................................................................103
Just size printing..................................................................................................103
Having Incoming Messages Printed on Paper from the Bypass Tray.................... 104
Where Incoming Message are Delivered - Output Tray.................................. 105
Specifying Tray for Lines........................................................................................105
Tray Shift................................................................................................................105
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6. Fax via Computer
Sending Fax Documents from Computers ...................................................... 107
Before Use .............................................................................................................108
Installing the Software............................................................................................108
Auto run program.................................................................................................108
Installing individual applications ..........................................................................109
Applications Stored on the CD-ROM .....................................................................110
LAN-Fax Driver.................................................................................................... 110
Address Book ......................................................................................................110
LAN-Fax Cover Sheet Editor ...............................................................................110
Setting LAN-Fax Properties ...................................................................................111
Basic Transmission ................................................................................................112
Attaching a cover sheet ......................................................................................113
Previewing fax images.........................................................................................114
Specifying options ...............................................................................................114
Printing and Saving ................................................................................................115
Editing Address Book.............................................................................................116
Editing Fax Cover Sheets ......................................................................................118
Creating a cover sheet ........................................................................................118
Attaching a created cover sheet ..........................................................................118
LAN-Fax Operation Messages...............................................................................119
LAN-Fax Error Report ............................................................................................120
Error Messages ...................................................................................................120
LAN-Fax Result by E-mail......................................................................................120
Viewing Fax Information Using a Web Browser ............................................. 121
Viewing, Printing, and Deleting Received Fax Messages Using a Web Browser ... 121
Viewing received fax messages using a Web browser .......................................121
Printing fax information using a Web browser ..................................................... 122
Deleting fax information using a Web browser ....................................................123
Viewing Received Messages on a Computer .................................................. 124
Delivering Received Messages ..............................................................................124
7. Simplifying the Operation
Programs ............................................................................................................ 127
Registering and Changing Keystroke Programs ....................................................127
Registering a priority function using a program ...................................................128
Changing a program name..................................................................................129
Deleting a Program ................................................................................................129
Using a Program .................................................................................................... 130
Using the Document Server.............................................................................. 131
Storing a Document ...............................................................................................132
Changing Information of Stored Documents ..........................................................134
Deleting a Stored Document ..................................................................................136
Managing Documents Saved in the Document Server from a Computer ..............137
Using DesktopBinder...........................................................................................137
Using a Web browser .......................................................................................... 137
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8. Facsimile Features
Function List ...................................................................................................... 139
Accessing User Tools (Facsimile Features).................................................... 143
Quitting Default Settings ........................................................................................143
General Settings/Adjustment .................................................................................144
Reception Settings .................................................................................................146
E-mail Settings .......................................................................................................147
9. Key Operator Setting
Key Operator Tools List .................................................................................... 149
Using Key Operator Settings ............................................................................ 151
Programming, Changing, and Deleting Standard Messages ................................. 151
Storing, Changing, and Deleting an Auto Document .............................................152
Deleting an Auto Document.................................................................................153
Programming, Changing and Deleting a Scan Size ...............................................154
Deleting a scan size ............................................................................................155
Printing the Journal ................................................................................................156
Counters.................................................................................................................156
Forwarding .............................................................................................................157
Programming an End Receiver ...........................................................................157
Quitting the forwarding function...........................................................................158
Forwarding Mark..................................................................................................159
Memory Lock..........................................................................................................159
ECM (Error Correction Mode) ................................................................................ 160
User Parameters .................................................................................................... 161
Changing the User Parameters ...........................................................................164
Printing the User Parameter List .........................................................................165
Special Senders to Treat Differently ...................................................................... 165
Authorized Reception .......................................................................................... 166
Forwarding...........................................................................................................167
Reception File Print Quantity...............................................................................167
Print 2 Sided ........................................................................................................167
Memory Lock .......................................................................................................167
Reception Reverse Printing.................................................................................168
Paper Tray...........................................................................................................168
Programming/ Changing Special Senders ..........................................................168
Programming Initial Set Up of a Special Sender .................................................171
Deleting a Special Sender ...................................................................................173
Printing the Special Sender List ..........................................................................173
Box Settings ...........................................................................................................174
Programming/changing Personal Boxes .............................................................174
Deleting Personal Boxes .....................................................................................176
Programming/changing Information Boxes .........................................................177
Deleting Information Boxes .................................................................................179
Programming/changing Transfer Boxes ..............................................................180
Deleting Transfer Boxes ......................................................................................182
Printing the Box List.............................................................................................183
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Transfer Report ......................................................................................................183
Programming a Confidential ID ..............................................................................184
Programming a Polling ID ......................................................................................185
Programming a Memory Lock ID ...........................................................................185
Selecting Dial/Push Phone.....................................................................................186
Storing or Printing Received Documents ...............................................................186
Reception Report e-mail......................................................................................187
Setting a User Code for Viewing Received and Stored Documents ......................188
10.Solving Operation Problems
When an Error Report is Printed ...................................................................... 189
Turning Off the Main Power / When a Power Failure Occurs ........................ 190
When an Error Occurs Using Internet Fax ...................................................... 191
Error Mail Notification.............................................................................................191
Error Report (Mail) .................................................................................................191
Server-Generated Error E-mail ..............................................................................191
11.Appendix
Replacing the Stamp Cartridge ........................................................................ 193
Connecting the Machine to a Telephone Line and Telephone ...................... 195
Connecting the Telephone Line .............................................................................195
Selecting the Line Type.......................................................................................... 195
Optional Equipment........................................................................................... 196
Fax Function Upgrade Unit ....................................................................................196
Expansion Memory (32MB: DIMM) ........................................................................196
Extra G3 Interface Unit .......................................................................................... 196
Specifications..................................................................................................... 197
Compatible Machines.............................................................................................198
Acceptable Types of Originals ...............................................................................199
Acceptable original sizes .....................................................................................199
Paper size and scanned area..............................................................................199
Maximum Values................................................................................................ 202
INDEX....................................................................................................... 204
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How to Read This Manual
Symbols
In this manual, the following symbols are used:
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[
]
Keys that appear on the machine's display panel.
[
]
Keys and buttons that appear on the computer's display.
{
}
Keys built into the machine's control panel.
1
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1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified later time. This allows you to take advantage of off-peak telephone
charges without having to be by the
machine at the time.
If you have a non-urgent fax, select
Send Later with Economy Transmission when you scan it. Faxes will be
queued in memory and sent during
Economy Transmission Time.
Important
❒ After the machine has been
switched off for about one hour, all
fax messages stored in memory are
lost. If messages are lost for this
reason, a Power Failure Report is
automatically printed when the
operation switch is turned on. Use
this report to identify lost messages.
Note
❒ You can specify a time within 24
hours.
❒ If the current time shown is not
correct, change it. See “Timer Settings”, General Settings Guide.
❒ If the document is sent before the
specified time, the Transmission
Result Report is printed and the
job is completed.
❒ For convenience, you can program
the time when your phone charges
become cheaper as the Economy
Transmission Time. See p.145
“Program Economy Time”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C. See
p.145 “Quick Operation Key”.
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Transmission Mode].
Limitation
❒ This function is unavailable with
Immediate Transmission. Use
Memory Transmission.
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Transmission Mode
C Press [Send Later].
D Enter the time (24
hour format)
using the number keys, and then
press [OK].
1
The specified time is shown above
the highlighted [Send Later].
Note
❒ Press [Economy Time] to specify
the economy time.
❒ When entering numbers smaller than 10, add a zero at the beginning.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
❒ To cancel Send Later, press
[Cancel]. The display returns to
that of step C.
E Press [OK].
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
F Specify
a destination, and then
press the {Start}
} key.
Note
❒ You can cancel the transmission
setup for Send Later. See p.19
“Canceling a Transmission”.
4
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User Transmission
User Transmission
This function allows you to check
each user or department's transmission history. To use the function, you
need to program a user code (eight
digits max.) for each user or department, to be entered before transmission. See “Displaying the Counter for
Each User Code”, General Settings
Guide.
If a user code set with an e-mail address is specified, a transmission result e-mail can be sent.
Note
❒ You can program codes of up to 8
digits for a maximum of 500 users
and/or departments. See “Registering a New User Code”, General
Settings Guide. See p.145 “Quick
Operation Key”
❒ You can enter user codes or names
into various lists or reports.
❒ You can program transmission operations in Quick Operation key.
Quick Operation key let you skip
steps B and C. See p.145 “Quick
Operation Key”, Facsimile Reference
<Advanced Features> .
❒ When you send documents by Internet Fax using the user code with
e-mail address programmed and
“Register as Sender” set to “[ON]”,
the following sender name appears on the e-mail received at the
other end.
• When User Name is programmed in the user code:
User Name <E-mail address
programmed in the user code>
• When User Name is not programmed in the user code:
<E-mail address programmed
in the user code>
A Place the original, and then select
1
desired scan settings.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Transmission Mode].
C Press [User TX].
D Using the number
keys enter a
user code (up to eight digits), and
then press [#
#].
The programmed user name will
appear.
Note
❒ If you enter a wrong code, press
[Clear] or the {Clear/Stop}
} key before pressing [#
#], and then try
again.
❒ To cancel the operation, press
[Cancel]. The display returns to
that of step C.
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Transmission Mode
When your e-mail address is
programmed with the user code
If your e-mail address is programmed with the user code, you
can select whether the machine
sends transmission result by email.
A Press [Yes] or [No].
1
Note
❒ If you select [Yes], a Transmission Result Report is sent
to the programmed e-mail
address after the transmission so that you can check the
result of transmission.
E Press [OK] twice.
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
F Specify
a destination, and then
press the {Start}
} key.
Note
❒ You can cancel the transmission
setup for User Transmission.
See p.19 “Canceling a Transmission”.
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Priority Transmission
Priority Transmission
Documents you send with Memory
Transmission are sent in the order
they are scanned. Therefore, if several
messages are queued in memory, the
next document will not be sent immediately. However, by using this function you can have your message sent
before other queued messages.
B Press [Transmission Mode].
1
C Press [Priority TX], and then press
[OK].
Limitation
❒ This function is not available with
Immediate Transmission. If this
function is selected, the machine
automatically switches to Memory
Transmission.
Note
❒ If there is already a message stored
with this function or a transmission in progress, your message will
be sent after that message has been
transmitted.
A Place the original, and then select
the scan settings you require.
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
D Specify the destination, and then
press the {Start}
} key.
Note
❒ Press [Change/Stop TX File] to
cancel the transmission. See
p.19 “Canceling a Transmission”.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
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Transmission Mode
Confidential Transmission
If you want to limit who views your
message, use this function. The message will be stored in memory at the
other end and not printed until an ID
is entered.
1
Transmitter
Receiver
Entering the Confidential ID
GFSINS0N
There are two types of Confidential
Transmission:
❖ Default ID
It is not necessary to enter an ID
when transmitting.
The other party can print the message by entering the Confidential
ID programmed in their machine.
❖ ID Override
Should you want to send a confidential message to a particular person at the other end, you can
specify the Confidential ID that the
receiver has to enter to see that
message. Before you send the message, do not forget to tell the receiver the ID that must be entered
to print the message.
Limitation
❒ The destination machine must be
of the same manufacturer and
have the Confidential Reception
function.
❒ The destination machine must
have enough memory available.
8
Note
❒ We recommend you program the
Confidential ID in this machine beforehand. See p.184 “Programming a Confidential ID”.
❒ An ID can be any 4-digit number
(except 0000).
❒ If the destination machine is not of
the same manufacturer, you can
use Confidential Transmission
with “SUB Code”. See p.49 “SUB
Code”.
❒ This function is not available with
Internet Fax.
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Transmission Mode].
C Press [Confidential TX].
JptrC1FaxGBCombine_F_FM.book Page 9 Thursday, August 21, 2003 11:33 AM
Confidential Transmission
D Depending
on the Confidential
Transmission type, use one of the
following procedures:
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ To cancel Confidential Transmission, press [Cancel]. The
display returns to that of step
C.
1
E Press [OK].
The standby display appears.
Default ID
A Check that [Default ID] has been
selected, and then press [OK].
"Default ID" is shown above the
highlighted [Confidential TX].
Note
❒ To cancel Confidential Transmission, press [Cancel]. The
display returns to that of step
C.
Note
❒ To check the settings, press
[Transmission Mode].
F Dial,
and then press the {Start}
}
key.
Note
❒ You can cancel the transmission
setup for Confidential Transmission. See p.19 “Canceling a
Transmission”.
Override ID
A Select [ID Override].
B Enter the Confidential ID (4digit number) using the
number keys, and then press
[OK].
"ID Override" and the entered
Confident ial ID are shown
above the highlighted [Confidential TX].
9
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Transmission Mode
Polling Transmission
Use Polling Transmission when you
want to leave an original in the machine memory for others to pick up.
The message will be sent when the
other party calls you up.
1
There are three types of Polling
Transmission.
❖ Free Polling Transmission
It is not necessary to enter the Polling ID during the procedure.
Anybody can poll the message
from your machine. The machine
sends it regardless of whether Polling ID's match.
❖ Default ID Transmission
It is not necessary to enter the Polling ID during the procedure.
The message will only be sent if the
Polling ID of the machine trying to
poll your message is the same as
the Polling ID stored in your machine. Make sure in advance that
both machines' Polling IDs are
identical.
Before using Default ID Transmission, you need to program the Polling ID. See p.185 “Programming a
Polling ID”.
10
❖ ID Override Transmission
You must enter an Override Polling ID unique to the transmission.
This ID overrides the ID stored in
the machine. The user must supply
this ID when they poll your machine. If the IDs match, the message is sent. Make sure in advance
the other end knows the ID you are
using.
Limitation
❒ Polling Transmission is allowed
only if the receiver's machine has
the Polling Reception function.
❒ Usually, only machines of the
same manufacturer that support
Polling Reception can perform ID
Polling Transmission. However,
when the Information Box File
function is used, and the other party's fax machine supports Polling
Transmission and the SEP function, you can still carry out Polling
Transmission with an ID. See p.43
“Information Boxes”.
Note
❒ Free Polling and Default ID Transmission allow only one file to be
stored in memory.
❒ ID Override Polling Transmission
allows a file to be stored in memory for each ID; you can store up to
400 files (800 with the optional fax
function upgrade unit) by changing IDs.
❒ You can set whether a Polling
Transmission file is deleted after
transmitting in User Parameters.
To save the file to transmit repeatedly, set to “Standby (Save)”. See
p.161 “User Parameters” (switch
11, bit 7).
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Polling Transmission
❒ Polling Transmission Clear Report
allows you to verify Polling Transmission has taken place. See p.12
“Polling Transmission Clear Report”. If E-mail TX Results is programmed in a Quick Operation
key, you can select whether a report e-mail is sent after transmission. The destination of this report
can be selected from the e-mail addresses in the destination list.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C. See
p.145 “Quick Operation Key”.
❒ The communication fee is charged
to the receiver.
❒ This function is not available with
Internet Fax.
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
D Depending on the Polling Transmission mode, use one of the following procedures:
1
Free Polling Transmission
A Check that [Free Polling TX] is selected.
Default ID Transmission
A Select [Default ID TX].
ID Override Transmission
A Select [ID Override Transmission].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F].
B Press [Transmission Mode].
C Press [Polling TX].
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key,
and then try again.
11
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Transmission Mode
E Press [Only Once] or [Save] to delete
or save the file after transmission.
Note
❒ To delete the original immediately after transmission, select
[Only Once].
❒ To repeatedly send the original,
select [Save].
❒ To cancel Polling Transmission,
press [Cancel]. The display returns to that of step C.
1
F Press [OK].
“pppppppppp” appears.
The type of Polling Transmission is
shown above the highlighted [Polling TX].
G Press [OK].
Note
❒ To check the settings, press
[Transmission Mode].
H Press the {Start}} key.
Note
❒ You can cancel the transmission
setup for Polling Transmission.
See p.19 “Canceling a Transmission”.
12
Polling Transmission Clear
Report
This report allows you to verify Polling Transmission has taken place.
If E-mail TX Results is programmed
in a Quick Operation key, you can
have the report e-mail sent after
transmission.
Limitation
❒ This report is not printed if the
User Parameters are set to allow
the stored originals to be repeatedly sent (Save). See p.161 “User Parameters” (switch 11, bit 7).
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
03, bit 6).
❒ You can have a portion of the sent
image printed on the report with
the User Parameters. See p.161
“User Parameters” (switch 04, bit
7).
❒ You can check the result of Polling
Transmission with the Journal. See
p.27 “Printing the Journal”
❒ To view the report without text
disruption, select a font of even
character width in your e-mail application's settings.
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Polling Reception
Polling Reception
Use this function to poll a message
from another terminal. You can also
poll documents from many terminals
with only one operation (use Groups
and Keystroke Programs to fully exploit this function).
There are two types of Polling Reception.
❖ Default ID/Free Polling Reception
Use this method for Free Polling or
Default ID Polling. If the Polling ID
is programmed in your machine,
any messages waiting in the transmitting machine with the same ID
are received. If the other machine
does not have any messages waiting with the same Polling ID, any
messages that do not require ID
are received (Free Polling).
For ID Polling Reception, program
a Polling ID in advance. See p.185
“Programming a Polling ID”.
❖ ID Override Polling Reception
You must enter an Override Polling ID unique to this transmission.
This ID overrides the one stored in
this machine.
Your machine will receive any
messages waiting in the transmitting machine that have matching
ID's. If no ID's match, any messages that do not require IDs are received (Free Polling).
Limitation
❒ Polling Reception requires that the
other machine is capable of Polling
Transmission.
❒ Usually, you can only receive documents with a Polling ID from machines of the same manufacturer
that support the polling function.
However, if the other party's fax
machine supports Polling Transmissions and the SEP function, and
also has stored IDs, you can still
perform Polling Reception. See
p.50 “SEP Code”.
1
Note
❒ To receive a message sent by Default ID Polling Transmission or ID
Override Polling Transmission, it
is necessary to specify the same
Polling ID as the sender's. Free
Polling Transmission does not require the same Polling ID.
❒ Polling Result Report allows you
to verify Polling Reception has taken place. See p.15 “Polling Result
Report”. If E-mail TX Results is
programmed in a Quick Operation
key, you can select whether a report e-mail is sent after reception.
The destination of this report can
be selected from the e-mail addresses in the destination list.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B. See
p.145 “Quick Operation Key”.
❒ This function is not available with
Internet Fax.
13
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Transmission Mode
A Press [Transmission Mode].
ID Override Polling Reception
A Select [ID Override Polling Reception].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F], and then press
[OK].
1
B Press [Polling RX].
C Depending on which method you
are using, select one of the following procedures:
"ID Override" and the entered
Polling ID are shown above the
highlighted [Polling RX].
Default ID/Free Polling Reception
A Check that [Default ID/Free Polling
RX] is selected, and then press
[OK].
"Deflt ID/Free Poll." is shown
above the highlighted [Polling
RX].
Note
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step B.
14
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step B.
D Press [OK].
The standby display appears.
E Dial,
key.
and then press the {Start}
}
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Polling Reception
Polling Reserve Report
This report is printed after Polling Reception has been set up.
1
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
03, bit 3).
Polling Result Report
This report is printed after a Polling
Reception has been completed and
shows its result.
If E-mail TX Results is programmed
in a Quick Operation key, you can select whether a report e-mail is sent after reception.
Note
❒ You can also check the result of a
Polling Reception with the Journal.
See p.27 “Printing the Journal”.
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
03, bit 4).
❒ To view the report without text
disruption, select a font of even
character width in your e-mail application's settings.
15
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Transmission Mode
1
16
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2. Checking and Canceling
Transmission Files
After you have pressed the {Start}
} key (after scanning originals), you can check
and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print
a list of stored files, and resend a file which the machine failed to transmit.
• Memory Transmission
• Internet Fax Transmission
• Send Later
• User Transmission
• Priority Transmission
• Confidential Transmission
• Polling Reception
• Polling Transmission
• Transfer Request
Note
❒ If there are no files being sent, received, or stored by Memory Transmission,
[Change/Stop TX File] does not appear on the display.
❒ You cannot check or edit a file being sent or received. Also a Confidential
Transmission file or stored file to be printed as a report cannot be checked or
edited.
17
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Checking and Canceling Transmission Files
Displaying Confirmation of Transmission
A Press [Change/Stop TX File].
E Press [Exit].
The standby display appears.
2
B Press [Check/Change Settings].
C Select a file to check.
Note
❒ If multiple destinations were
specified, only the destination
selected first appears.
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
D Confirm a transmission, and then
press [Exit].
18
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Canceling a Transmission
Canceling a Transmission
You can cancel transmission of a file
when the file is being sent, stored in
memory, or fails to transmit. All the
scanned data is deleted from memory.
You can cancel a file for Memory
Transmission. This function is useful
to cancel a transmission when you
notice a mistake in destination or
with the originals after storing. To
cancel Memory Transmission, search
for the file to be canceled among the
files stored in memory, and then delete it.
Note
❒ If you cancel a transmission while
the file is being sent, some pages of
your file may have already been
sent and will be received at the
other end.
❒ If the transmission finishes while
you are carrying out this procedure, transmission cannot be canceled.
A Press [Change/Stop TX File].
B Select a file whose transmission
you want to cancel.
2
Note
❒ To display only the files being
sent, press [Files under TX].
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
❒ If multiple destinations were
specified, only one destination
number appears. To display all
destinations, press [Check/
Change Settings].
C Press [Stop Transmission].
The selected file is deleted.
Note
❒ To quit transmission cancel,
press [Save].
❒ To cancel another transmission,
repeat from step B.
D Press [Exit].
The standby display appears.
19
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Checking and Canceling Transmission Files
Deleting a Destination
You can delete destinations.
Note
❒ If you delete a destination that is
the only destination for a transmission, the transmission is canceled.
2
D Press [Change] for the destination
you want to delete.
A Press [Change/Stop TX File].
Note
❒ Press
to switch the destination between fax number and email address.
B Press [Check/Change Settings].
C Select
the file from which you
want to delete a destination.
E Press [Clear] to delete the destination.
Note
❒ Pressing [Clear] deletes the destination by single digit.
F Press [Exit].
Note
❒ To delete another destination,
repeat from step C.
G Press [Exit].
The standby display appears.
20
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Adding a Destination
Adding a Destination
Note
❒ A destination cannot be added using a destination list.
D Press [Add].
A Press [Change/Stop TX File].
B Press [Check/Change Settings].
2
Note
❒ Press
to switch the destination between fax number and email address.
E Specify the destination using the
number keys or soft (on-screen)
keys.
C Select the file to which you want
to add a destination.
Note
❒ To add e-mail address, press
[Manual Input], and then specify
the destination.
❒ You can also program a SUB
Code by pressing [Adv. Features].
❒ Repeat steps D and E, if you
want to add another destination.
F Press [Exit].
G Press [Exit].
The standby display appears.
21
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Checking and Canceling Transmission Files
Changing the Transmission Time
You can change the transmission time
specified with Send Later. See p.3
“Sending at a Specific Time (Send
Later)”.
You can also delete the transmission
time. If the transmission time is deleted, the file is transmitted immediately.
2
E Press [Change TX time].
A Press [Change/Stop TX File].
F Press [Clear], and then re-enter the
tr ans mis s ion time us in g th e
number keys or select [Economy
Time], and then press [OK].
B Press [Check/Change Settings].
C Select the file for which you want
to change or cancel the transmission time.
Note
❒ If you select [Economy Time], the
economy time already specified
is entered. See p.144 “General
Settings/Adjustment”.
❒ If you press [Transmit Now], the
file is transmitted immediately.
However, if there is a file on
standby, that file is sent first.
G Press [Exit].
Note
❒ Repeat from step C, if you want
to change another transmission
time.
D The recipient appears.
22
H Press [Exit].
The standby display appears.
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Printing a File
Printing a File
If you want to check the contents of a
file that is stored in memory and not
yet sent, use this procedure to print it
out.
Note
❒ Confidential Transmission files are
displayed, but cannot be printed.
❒ You can also print files that have
not been successfully transmitted.
A Press [Change/Stop TX File].
Note
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
❒ If you want two-sided printing,
press [Print 2 Sides].
❒ To cancel printing, press [Cancel]. The display returns to that
of step C.
2
D Press the {Start}} key.
Note
❒ To cancel printing after pressing
the {Start}
} key, press [Stop Printing]. The display returns to that
of step C.
E Press [Exit].
The standby display appears.
B Press [Print File].
Note
❒ Repeat from step C, if you want
to print another file.
C Select the file you want to print.
23
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Checking and Canceling Transmission Files
Resending a File
Machine memory stores messages
that could not be successfully transmitted using Memory Transmission.
Use this procedure to resend these
messages.
2
C Select the file you want to resend.
“TX failed” is displayed for files
that could not be sent.
Preparation
You should select “Store for 24
hours” for “Store a message that
could not be transmitted” in User
Parameters. See p.161 “User Parameters” (switch 24, bit 0).
Note
❒ Files that could not be transmitted
will be kept for either 24 or 72
hours depending on how you program this function. See p.161 “User
Parameters” (switch 24, bit 1).
A Press [Change/Stop TX File].
Note
❒ If multiple destinations were
specified, only the destination
number appears.
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
D Press [OK].
B Press [Transmit Failed File].
Note
❒ To add destinations, press
[Add], and then specify the destinations.
❒ To cancel transmissions, press
[Cancel]. The display returns to
that of step C.
❒ Repeat from step C to resend
another file.
E Press [Exit].
The standby display appears.
Transmission starts.
24
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Printing a List of Files in Memory (Print TX File List)
Printing a List of Files in Memory (Print TX
File List)
Print this list if you want to find out
which files are stored in memory and
what their file numbers are. Knowing
the file number can be useful (for example when erasing files).
Note
❒ The contents of a file stored in
memory can also be printed. See
p.23 “Printing a File”.
A Press [Change/Stop TX File].
C Press the {Start}} key.
Note
❒ To cancel printing after pressing
the {Start}
} key, press [Stop Printing]. The display returns to that
of step B.
2
D Press [Exit].
The standby display appears.
B Press [Print List].
Note
❒ To cancel printing before pressing the {Start}
} key, press [Cancel]. The display returns to that
of step B.
25
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Checking and Canceling Transmission Files
2
26
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3. Communication
Information
Printing the Journal
The Journal contains information
about the last 50 communications
(maximum) made by your machine. It
is printed automatically after every 50
communications (receptions & transmissions).
You can also print a copy of the Journal at any time by following the procedure below.
If the machine is installed with the
optional extra G3 interface unit, you
can print the Journal of each line type.
Important
❒ The contents of a Journal printed
automatically are deleted after
printing. Keep the journal if you
require a record of transmissions
and receptions. You can check a total of 200 communications (receptions & transmissions) on the
display.
❖ All
Prints the results of communications in the order made.
❖ Print per File No.
Prints only the results of communications specified by file number.
❖ Print per User Code
Prints only the results of communications through User Code Management or User Transmission. See
p.9 “User code entry display”, Facsimile Reference <Basic Features>
and p.5 “User Transmission”.
Note
❒ The setting on the machine can be
changed so that user codes will be
printed instead of user names. For
more information, contact your
service representative.
❒ The sender name column of the
Journal is useful when you need to
program a special sender. See
p.165 “Special Senders to Treat
Differently”.
❒ You can set whether the Journal is
automatically printed after every
50 communications in User Parameters. See p.161 “User Parameters”
(switch 03, bit 7).
❒ You can set whether you print the
Journal by line type. See p.161 “User Parameters” (switch 19, bit 1).
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B. See
p.145 “Quick Operation Key”.
A Press [Information].
B Press [Print Journal].
27
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Communication Information
C Select a printing mode.
Print per User Code
A Select [Print per User Code].
B Specify a user code of up to 8
digits using the number keys,
and then press [#
#].
3
All
A Select [All].
Print per File No.
A Select [Print per File No.].
B Enter a 4-digit file number.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [#
# ], and
then try again.
C Check the user name shown on
the display.
D Press the {Start}} key.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key,
and then try again.
28
Note
❒ To cancel a file printing, press
[Stop Printing]. The display returns to that of step B.
E Press [Exit] twice.
The standby display appears.
JptrC1FaxGBCombine_F_FM.book Page 29 Thursday, August 21, 2003 11:33 AM
Printing the Journal
Journal
1. Dec.
3
1. Dec.
1. Dec.
AAG011S
1. Printing date
3. Date
Shows the date and time when the report
is printed.
Shows the transmission or reception
date.
2. Programmed sender name
4. Time
Shows the sender name programmed for
printing.
Shows the transmission or reception start
time.
29
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Communication Information
5. Other end
7. Communication time
❖ For fax destinations
Shows time taken for transmissions or receptions.
• Shows the name (for display) programmed by the other end.
8. Number of pages
• Shows the programmed fax
number if the name (for display)
has not been programmed.
9. Communication result
• If neither name nor fax number has
been programmed by the other
end, an entered fax number or a
name programmed in a destination
list is shown for transmissions.
• The space will be blank for receptions.
3
Note
❒ To prioritize a fax number or name
programmed in the destination
list, contact your service representative.
❖ For Internet Fax destinations
• Shows the e-mail address or name
programmed in the destination list
for transmissions.
• Shows the number of the destinations after an e-mail address or a
name for broadcasting transmissions.
• When receiving a fax, the e-mail
address of the sender for receptions.
6. Communication mode
• For fax transmissions and receptions
After “T” for outgoing fax or “R” for
ingoing fax, shows a communication
mode. If the optional Extra G3 interface unit has been installed, "G3-1" or
"G3-2" will be shown.
• For Internet Fax transmissions and receptions
After , and "T" for outgoing e-mail
or "R" for ingoing e-mail, the communication mode appears in alphabetical
letters or symbols. Outgoing e-mail
set for Reception Notice of E-mail Options bears a "Q", whereas "A" appears
with reception confirmation e-mails.
30
Shows the number of pages transmitted
or received.
Shows the result of transmissions or receptions.
OK: All pages were properly transmitted
or received. When Reception Notice is activated using the Internet Fax E-mail Options, receipt of Reception Notice is
shown.
--: The Internet Fax was document sent to
the mail server programmed in this machine. (However , this does not mean the
e-mail was delivered.)
Error: A communication error occurred.
D: Power was disconnected during communication. Not all fax messages were
transmitted.
10. User name
Shows the user name programmed for
user code use restriction or User Transmission.
11. File number
Shows file management numbers.
JptrC1FaxGBCombine_F_FM.book Page 31 Thursday, August 21, 2003 11:33 AM
Checking the Transmission Result (TX File Status)
Checking the Transmission Result (TX File
Status)
You can browse a part of the Transmission Result Report on the display.
Note
❒ Only the transmission result of the
last 200 communications (receptions & transmissions) are shown.
❒ You can view sent fax messages
and their lists, using a network
computer Web browser. For details, see the Web browser's Help.
❒ If a transmission is completed
while you are using this function,
the result will not appear. To view
the latest result, exit TX File Status,
and then try again.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B. See
p.145 “Quick Operation Key”.
A Press [Information].
C Check the transmission results.
3
T ransmission results are displayed, from the latest result
down, in groups of six.
Note
❒ When a fax is sent, “Destination” shows the Own Fax
Number or Fax Header information of a receiver. The e-mail
address and name programmed
in the destination list appears in
the "To" field of the sent Internet
Fax document. For a transmission from a computer, “-- LANFax -->” is shown.
D Press [Exit] twice.
The standby display appears.
B Select [TX File Status].
31
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Communication Information
Checking the Reception Result (RX File
Status)
You can browse a part of the Reception Result Report on the display.
Note
❒ Only the reception result of the last
200 communications (receptions &
transmissions) are shown.
❒ You can view received fax messages and their lists, using a network
computer Web browser. For details, see the Web browser's Help.
❒ If a message is received while you
are using this function, the result
will not appear. To view the latest
result, exit RX File Status, and then
try again.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B. See
p.145 “Quick Operation Key”.
3
A Press [Information].
C Check the reception results.
Reception results are displayed
from the latest result in groups of
six.
Note
❒ When a fax is received, Transmission Station shows the fax
number of a sender or Fax
Header information. The sender's e-mail address appears in
the "From" field of the received
Internet Fax.
D Press [Exit] twice.
The standby display appears.
B Select [RX File Status].
32
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Displaying the Memory Status
Displaying the Memory Status
Use this function to display a summary of current memory usage. Items
shown are the percentage of free
memory space, the number of received confidential messages, the
number of files to be sent, the number
of Memory Lock files and the number
of received messages to be printed.
A Press [Information].
• When sending to the Personal Box. See p.41 “Printing
Personal Box Messages”.
❒ If you have made the machine
save received messages on the
hard disk, see "RX Print Standby File" on the display to check
the number.
3
D Press [Exit] twice.
The standby display appears.
B Press [Memory Status].
C Check the memory status.
Note
❒ “Others” will be displayed:
• When storing attachment
files. See p.65 “Sending an
Auto Document”.
• When storing Transfer Request files. See p.52 “Transfer
Request”.
• When storing originals in the
Information Boxes. See p.43
“Storing Messages in Information Boxes”.
33
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Communication Information
Printing/Deleting Received and Stored
Documents (Print Stored RX File)
You can print documents that are received and stored on the hard disk.
You can also delete unwanted documents.
Printing Received and Stored
Documents
Use the following procedure to print
documents saved on the hard disk.
3
Preparation
Make a setting for received and
stored documents before using this
function. See p.186 “Storing or
Printing Received Documents”.
Note
❒ If you have selected to store received documents and specified an
e-mail address for notification of
receipt, fax reception notification
can be sent to that e-mail address.
See p.187 “Reception Report email”.
❒ You can store up to 400 received
documents on the hard disk (800
with the optional fax function upgrade unit).
❒ You can view and/or print received and stored documents
using a Web browser or DesktopBinder V2 Lite. See p.121 “Viewing
Fax Information Using a Web
Browser” or the DesktopBinder V2
Lite's manuals and Help.
34
Note
❒ This function allows you to print
only received and stored documents.
❒ You cannot print and delete received documents using the Document Server function.
❒ You can specify and print multiple
documents. You can specify a maximum of 30 documents at one time.
A Press [Information].
B Press [Print Stored RX File].
C Select a file to be printed,
then press [Print].
and
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Printing/Deleting Received and Stored Documents (Print Stored RX File)
D Select
the printing mode, and
then press the {Start}
} key.
Note
❒ To cancel printing, press [Cancel]. The display returns to that
of step C.
❒ To delete the document after
printing, press [Delete File after
Printing].
❒ To perform 2-sided printing,
press [Print on 2 Sides] before
pressing the {Start}
} key.
E Press [Exit] twice.
The standby display appears.
Deleting Received and Stored
Documents
C Select
a file to be deleted, and
then press [Delete].
3
D Press [Yes].
Note
❒ To cancel a deletion, press [No].
The display returns to that of
step C.
E Press [Exit] twice.
The standby display appears.
Use the following procedure to delete
documents stored on the hard disk.
Note
❒ You cannot delete a document
while another person is previewing or printing it using a Web
browser or DesktopBinder V2 Lite.
❒ You can specify and print multiple
documents. You can specify a maximum of 30 documents at one time.
A Press [Information].
B Press [Print Stored RX File].
35
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Communication Information
Printing a Confidential Message
This function is designed to prevent
unauthorized users from reading
your messages. If someone sends you
a message using Confidential Transmission, it is stored in memory but
not automatically printed. To print
the message you have to enter the
Confidential ID Code. When your
machine has received a confidential
message, the Confidential File (i)
indicator lights.
3
A Confirm
that the Confidential
File indicator is lit.
B Press [Information].
Preparation
Before using this function, program your Confidential ID. See
p.184 “Programming a Confidential ID”.
Important
❒ If the main power switch is off
more than one hour, all confidential messages are deleted. When
this happens, use the Power Failure Report to identify which messages have been deleted. See p.190
“Turning Off the Main Power /
When a Power Failure Occurs”.
Limitation
❒ You must program the Confidential ID for Confidential Reception
to work.
C Press [Print Confidential RX File].
Note
❒ If no confidential messages
have been received, the message “No reception file.” is
shown. Press [Exit].
D Enter
a 4-digit Confidential ID
using the number keys, and then
press the {Start}
} key.
Note
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C. See
p.145 “Quick Operation Key”.
The Confidential ID differs depending on the Sender's specifications.
36
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Printing a Confidential Message
Note
❒ You must enter the Confidential
ID programmed in this machine, if the received file has no
Confidential ID.
❒ You must enter the Confidential
ID programmed by the sender.
Confirm the sender's Confidential ID in advance.
❒ If the Confidential IDs or Personal Confidential IDs do not
match, the message “No recep-
Confidential File Report
When this function is turned on, this
report is printed whenever your machine receives a confidential message.
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
04, bit 0).
3
tion file under specified
Confidential ID.” appears.
Press [Exit] to cancel the operation, and then check the Confidential ID or Personal
Confidential ID with the other
party, and then try again.
E Press [Exit].
The standby display appears.
- If you cannot print confidential
files even if the Confidential
File (i
i) indicator is lit.
The Confidential File indicator also
lights if the machine received a message with a SUB Code. Check the Personal Boxes.
Note
❒ Print from the Personal Box, when
a file has been sent from another
party with a SUB Code attached.
See p.41 “Printing Personal Box
Messages”.
37
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Communication Information
Printing a File Received with Memory Lock
This is a security function designed to
prevent unauthorized users from
reading your messages. If Memory
Lock is switched on, all received messages are stored in memory and are
not automatically printed. To print
the messages, you have to enter the
Memory Lock ID Code. When your
machine has received a message with
Memory Lock, the Confidential File
(i) indicator blinks.
3
Preparation
Before using this function, program your Memory Lock ID. See
p.185 “Programming a Memory
Lock ID”.
Before using this function, set
Memory Lock to On. See p.167
“Memory Lock”.
Important
❒ If the main power switch is turned
off for more than an hour, all messages protected by Memory Lock
will be deleted. In that case, the
Power Failure Report will be printed so you can confirm which messages have been deleted. See p.190
“Turning Off the Main Power /
When a Power Failure Occurs”.
Note
❒ If Memory Lock and received document storage are both set to on,
Memory Lock is unavailable and
received documents become
stored documents. For details, see
p.186 “Storing or Printing Received Documents” and p.34
“Printing/Deleting Received and
Stored Documents (Print Stored
RX File)”.
38
❒ Even when Memory Lock is available, if free memory is insufficient,
reception is not possible.
❒ You can also apply a Memory Lock
to messages that come only from
certain senders. See p.168 “Programming/ Changing Special
Senders”.
❒ Messages received by Polling Reception are automatically printed
even if this function is switched on.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C. See
p.145 “Quick Operation Key”.
A Confirm
that the Confidential
File indicator is blinking.
B Press [Information].
JptrC1FaxGBCombine_F_FM.book Page 39 Thursday, August 21, 2003 11:33 AM
Printing a File Received with Memory Lock
C Press [Print Memory Lock].
Note
❒ If no messages were received
while Memory Lock was
switched on, the message “No
reception file.” is shown.
Press [Exit] .
D Enter a 4-digit Memory Lock ID
with the number keys, and then
press the {Start}
} key.
3
Note
❒ If the Memory Lock ID does not
match, the message “ Specified code does not correspond to programed Memory
Lock ID.” appears. Press [Exit]
and retry after checking the
Memory Lock ID.
E Press [Exit].
The standby display appears.
39
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Communication Information
Personal Boxes
Preparation
Before using this function, set the
Personal Box in advance. See p.174
“Programming/changing Personal Boxes”.
Personal Boxes
3
This function lets you set up the machine so that incoming messages addressed to certain users are stored in
memory instead of being printed out
immediately.
Each user must be assigned a SUB
Code (Personal Code) that has been
designated as a Personal Box beforehand. When the other party sends
their message, they specify the SUB
Code of the receiver. When the message is received, it is stored in the Personal Box with the matching SUB
Code. In order to print a received
message.
40
This enables several individuals or
departments to share a single fax machine yet be able to differentiate between messages. Furthermore, if you
specify a receiver for the Personal
Box, instead of being stored in memory, incoming messages with this SUB
Code appended are forwarded directly to the destination you specify. You
can specify a fax number or an e-mail
address. See p.174 “Programming/changing Personal Boxes”.
• To be able to receive messages into
a Personal Box you must inform
the sender of the SUB Code programmed for that Personal Box and
ask them to send the message using
SUB Code Transmission with that
SUB Code. See p.49 “SUB Code”.
• When messages have been received into Personal Boxes, the
Confidential Reception/Memory
Lock indicator lights and the Confidential File Report is printed. See
p.37 “Confidential File Report”.
• If a Personal Box is assigned a receiver, incoming messages are
transferred to that receiver with a
Forwarding Mark stamped on them.
See p.159 “Forwarding Mark”.
• If a receiver is not assigned, print
these messages. See p.41 “Printing
Personal Box Messages”.
JptrC1FaxGBCombine_F_FM.book Page 41 Thursday, August 21, 2003 11:33 AM
Personal Boxes
❖ SUB Code and SEP Code
SUB Code and SEP Code are IDs
consisting of up to 20 digits, and
can include numbers, #, *, and
spaces. To use this function, you
must program a box and SUB/SEP
Code beforehand. The other party
can send messages to, and retrieve
stored messages from, this box using the code.
Note
❒ This function is not available when
you have set received documents
to be delivered to the network delivery server.
Printing Personal Box
Messages
Follow these steps to print a message
that has been received into a Personal
Box.
Note
❒ If you print a Personal Box message, it is deleted.
C Press [Print Personal Box File].
D Select the box with the message
you want to print.
3
When a password is required
The display appears, when the selected Personal Box password is
set in advance.
Note
❒ The password is programmed
in “Key Operator Tools”. See
p.174 “Programming/changing Personal Boxes”.
A Enter the password, and then
press [OK].
A Make sure that the Confidential
File indicator is lit.
B Press [Information].
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ To cancel entering a password, press [Cancel]. The display returns to that of step D.
41
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Communication Information
E Press the {Start}} key.
Note
❒ To stop printing, press [Stop
Printing]. The display returns to
that of step D.
F Press [Exit].
Note
❒ To print a message in another
Personal Box, refer to step D,
and then try again.
3
G Press [Exit].
The standby display appears.
42
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Information Boxes
Information Boxes
Preparation
Before using this function, set the
Information Box in advance. See
p.177 “Programming/changing
Information Boxes”.
Information Boxes
Use the Information Box function to
set up the machine as Document
Server. By scanning documents into
Information Boxes, other parties can
receive these messages whenever
they request them.
• You can check the contents of Information Boxes with “Store/Delete/Print Information Box File”.
See p.45 “Printing Information Box
Messages”.
• You can set a password for Information Boxes in advance. A password can be set in “Key Operator
Setting”. See p.177 “Programming/changing Information Boxes”.
3
Storing Messages in
Information Boxes
Follow these steps to store a message
in an Information Box.
• You can program documents for
this function with “Store/Delete/Print Information Box File”.
See p.43 “Storing Messages in Information Boxes” .
• For other parties to be able to retrieve a message programmed in
an Information Box, you need to
inform them of the SEP Code assigned to that Information Box.
• When an SEP Code Polling Reception request is made by another
party, the SEP Code they specify is
matched against the SEP Codes
programmed in that Information
Boxes. If a code matches, the message stored in the Information Box
is sent to the other party automatically. See p.49 “SUB Code”.
Note
❒ One Information Box stores one
file.
❒ The stored file is not deleted automatically. If you want to delete a
stored file, see p.46 “Deleting Information Box Messages”.
A Press [Information].
B Press
[Store/Delete/Print Information
Box File.].
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Communication Information
C Select the box in which you want
D Place the original, and then select
Note
❒ When there are pre-programmed
files, a file mark is displayed at
the end of the Box Name.
❒ A message is displayed, when
selecting a box with a file stored
in it. Press [Yes], when changing
the file name. The file stored
originally will be overwritten.
Note
❒ You can also select the following settings:
• Book Fax
• Two-Sided Original (The optional ADF is required.)
• Stamp (The optional ADF is
required.)
to store the file.
3
When a password is required
A Enter the password, and then
press [OK].
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
E Press the {Start}} key.
The machine starts to scan the original.
To stop scanning, press [Stop Scanning]. The display returns to that of
step C.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ To cancel entering a password, press [Cancel]. The display returns to that of step C.
44
F Press [Exit].
Note
❒ To store a message in another
Information Box, return to step
C.
G Press [Exit].
The standby display appears.
JptrC1FaxGBCombine_F_FM.book Page 45 Thursday, August 21, 2003 11:33 AM
Information Boxes
Printing Information Box
Messages
Follow these steps to print a message
stored in an Information Box.
When a password is required
A Enter the password, and then
press [OK].
A Press [Information].
3
B Press
[Store/Delete/Print Information
Box File.].
C Press [Print File].
D Select the box that
contains the
stored file you want to print.
Note
❒ You cannot select a box that has
no stored file.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ To cancel entering a password, press [Cancel]. The display returns to that of step D.
E Press the {Start}} key.
Note
❒ If you want two-sided printing,
press [Print 2 Sides] before pressing the {Start}
} key.
❒ To stop printing before pressing
the {Start}
} key, press [Cancel].
The display returns to that of
step D.
❒ To stop printing after pressing
the {Start}
} key, press [Stop Printing]. The display returns to that
of step D.
F Press [Exit].
Note
❒ Repeat from step D to print another stored file in the box.
G Press [Exit].
The standby display appears.
45
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Communication Information
Deleting Information Box
Messages
Follow these steps to delete a file
stored in an Information Box.
A Press [Information].
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ To cancel entering a password, press [Cancel]. The display returns to that of step D.
E Press [Delete].
3
Note
❒ To stop deleting, press [Do not
Delete]. The display returns to
that of step D.
B Press
[Store/Delete/Print Information
Box File.].
C Press [Delete File].
D Select the box that
contains the
stored file you want to delete.
When a password is required
A Enter the password, and then
press [OK].
46
F Press [Exit].
Note
❒ Repeat from step D to delete another stored file in another box.
G Press [Exit].
The standby display appears.
JptrC1FaxGBCombine_F_FM.book Page 47 Thursday, August 21, 2003 11:33 AM
4. Other Transmission Features
Handy Dialing Functions
Chain Dial
Redial
This allows you to compose a telephone number from various parts,
some of which may be stored in
Quick Dials and some of which may
be entered using the number keys.
The machine stores the last 10 destinations specified. If you want to send
a message to a destination which you
sent faxes to recently, the Redial function saves you time by finding and
entering the destination again.
Note
❒ Maximum length of a telephone or
fax number: 128 digits
❒ For Memory Transmission and Immediate Transmission, insert a
pause between parts of a number.
For On Hook Dial and Manual Dial, no pause is needed.
❒ You cannot use this function with
Internet Fax transmission.
❒ The Advanced Features function
programmed in the destination list
is unavailable.
(Example) 01133-1-555333
Assume that 01133 is stored in a
Quick Dial key.
A Place the original, and then select
the scan settings you require.
B Press the Quick Dial key that is
programmed “01133”.
C Press the {Pause/Redial}} key.
D Enter {1}}, {5}}, {5}}, {5}}, {3}}, {3}},
{3}
} using the number keys.
E Press the {Start}} key.
Limitation
❒ The following kinds of destinations are not stored:
• Quick Dials
• Group Dials
• Destinations dialed as Receiving Stations for Transfer Request
• Forwarding terminal of the Substitute Reception
• Destinations dialed using the
external telephone
• Destinations dialed by Redial
(regarded as already stored in
memory)
• Second and later destinations
broadcasted to
❒ To redial a fax number, do not dial
any numbers before you press the
{Pause/Redial}
} key. If you press the
{ Pause/Redial}
} key after entering
numbers using the number keys, a
pause will be entered instead.
Note
❒ Redial can be used to specify Internet Fax recipients. To redial e-mail
address, do not enter any characters before you press [Manual Input].
47
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Other Transmission Features
A Place the original, and then select
the scan settings you require.
B Press the {Pause/Redial}} key.
4
C Select the destination you want to
redial to.
Note
❒ Now that the date and time the
original was read appears as a
key, select by pressing it.
❒ When you press [ProgDest], you
can register a selected recipient
in the destination list.
48
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Advanced Features
Advanced Features
SUB Code
Normally you can only use Confidential Transmission to send messages to
fax machines of the same manufacturer that have the Confidential Reception function. See p.8 “Confidential
Transmission”. However, if the other
machine supports a similar function
called “SUB Code”, you can send fax
messages to the other party using this
method instead.
Note
❒ The ID can be up to 20 digits long.
❒ You can enter numbers, *, #, and
spaces to program an ID.
❒ Make sure the number of digits in
the ID matches the specification of
the machine to which you are
sending.
❒ You can store IDs in destination
lists and Programs. See “Registering a Fax Destination”, General Settings Guide. See p.127 “Registering
and Changing Keystroke Programs”.
❒ Messages you send using this
function are marked “SUB” on all
reports.
❒ This function is not available with
Internet Fax.
A Place the original, and then select
the scan settings you require.
B Dial
the fax number using the
number keys.
C Press [Adv. Features].
4
D Press [SUB Code].
E Press [TX SUB Code].
F Enter a SUB Code, and then press
[OK].
"SUB Code" appears one line
above [Adv. Features] on the display.
Note
❒ If you make a mistake, press
[Cancel] or the {Clear/Stop}
} key
before pressing [OK], and then
try again.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
G To enter a password, press [Pass-
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
the password with the
number keys, and then press [OK].
word (SID)].
H Enter
I Press [Exit].
49
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Other Transmission Features
J Press the {Start}} key.
Note
❒ If you use Immediate Transmission and the fax machine at the
destination does not support
the SUB Code function, a message will appear on the display
to inform you of this. When this
happens, press [OK] to cancel
the transmission.
SID Code
4
There are times when you may want
to use an “SID” (Sender ID) when
sending confidential faxes with the
SUB Code function.
Note
❒ The ID can be up to 20 digits long.
❒ You can enter numbers, *, #, and
spaces to program an ID.
❒ You can store IDs in destination
lists and Programs. See p.127
“Registering and Changing Keystroke Programs”. See “Registering a Fax Destination”, General
Settings Guide.
❒ Messages you send using this
function are marked “SID” on all
reports.
SEP Code
Normally you can only use Polling
Reception to receive faxes from machines that have the Polling Reception function and the same
manufacturer. However, if a machine
of another manufacturer supports
Polling Reception, you can receive fax
messages from the other party using
this method instead.
You can receive messages that have
the same SEP Code as the SEP Code
you entered.
Note
❒ The ID can be up to 20 digits long.
❒ Make sure the number of digits in
the ID matches the one set on the
machine to which you are sending.
❒ You can enter numbers, *, #, and
spaces to program an ID.
❒ You can store IDs in destination
lists and Programs. See “Registering a Fax Destination”, General Settings Guide. See p.127 “Registering
and Changing Keystroke Programs”.
❒ Messages you receive using this
function are marked “SEP” on all
reports.
❒ This function is not available with
Internet Fax.
A Dial
the fax number using the
number keys.
B Press [Adv. Features].
50
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Advanced Features
C Press [SEP Code].
D Press [RX SEP Code].
E Enter a SEP Code, and then press
K Press
[Default ID/Free Polling RX],
and then press [OK].
[OK].
[Polling RX] is highlighted, and
“Deflt ID/Free Poll.” is shown.
“SEP Code” appears one line
above [Adv. Features] on the display.
Note
❒ If you make a mistake, press
[Cancel] or the {Clear/Stop}
} key
before pressing [OK], and then
try again.
L Press [OK].
The standby display appears.
M Press the {Start}} key.
F To enter a password, press [Pass-
PWD Code
G Enter
There are times you may want to use
a password when receiving faxes by
polling using the SEP Code function.
word (PWD)].
the password using the
number keys, and then press [OK].
H Press [Exit].
I Press [Transmission Mode].
J Press [Polling RX].
4
Note
❒ To cancel Polling RX, press [Cancel]. The display returns to that
of step J.
Note
❒ The password can be up to 20 digits long.
❒ You can enter numbers, *, #, and
spaces as a password.
❒ You can store IDs in destination
lists and Programs. See “Registering a Fax Destination”, General Settings Guide. See p.127 “Registering
and Changing Keystroke Programs”.
❒ Messages you send using this
function are marked “PWD” on all
reports.
51
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Other Transmission Features
Transfer Request
Transfer Request allows fax machines
that have this function to automatically transfer incoming messages to
multiple fax destinations. This function helps you save costs when you
send the same message to more than
one place in a distant area, and saves
time since many messages can be sent
in a single operation.
Transfer Requests can be sent by fax
or e-mail.
The diagram below may make the
concept clearer.
4
Receiving Station
Receiving Station
Receiving Station
GFTRRQ1E
The following terminologies are used
in this section:
❖ Requesting Party
The machine where the message
originates.
❖ Transfer Station
The machine that forwards the incoming message to another destination.
❖ Receiving Station
The facsimile or computer that rec e ive d t he m es sag e f rom t he
Transfer Station.
52
Preparation
Before you can use this function,
you must make the following
preparations:
• Program each Transfer Station
number in this machine (Req uest in g Part y) and in th e
Transfer Station itself. See p.183
“Transfer Report”.
• Program the same Polling ID in
both this machine (Requesting
Party) and the Transfer Station.
See p.185 “Programming a Polling ID”.
• To send a Transfer Request by
fax, the Transfer Station must be
a fax machine of the same manufacturer and have the Transfer
Station function.
• To send a Transfer Request by email, Transfer Station must be a
fax machine of the same manufacturer that supports Internet
Fax.
• You cannot use Transfer Request without programming the
fax number of the Requesting
Party in a Quick Dial or Speed
Dial.
• The Receiving Station's fax
number must be programmed
in the Transfer Station's Quick
Dial, Speed Dial or Group Dial.
Note
❒ You can specify up to 500 Transfer
Stations in a Transfer Request.
❒ You can have up to 30 End Receivers per Transfer Station. If you
specify a Transfer Station's Group,
the Group counts as a single receiver.
❒ You can specify up to 100 Receiving Stations and Transfer Stations
in total.
JptrC1FaxGBCombine_F_FM.book Page 53 Thursday, August 21, 2003 11:33 AM
Advanced Features
❒ When a Transfer Request is sent by
e-mail, as soon as the Transfer Station completes transfer to all Receiving Stations, it sends back a
Transfer Result Report by e-mail.
See p.91 “Transfer Result Report
(transfer request by e-mail)”.
❒ When a Transfer Request is sent by
e-mail to a computer or facsimile
without the Transfer Request function, that machine receives it as ordinary e-mail. It does not transfer
the message nor send an error report back to the Requesting Party.
To send Transfer Request by email, use a Transfer Station that
supports Internet Fax and has the
Transfer Station function.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps C and D. See
p.145 “Quick Operation Key”.
A Place the original, and then select
any scan settings you require.
Note
❒ When sending a Transfer Request by e-mail, sent text size is
[Detail], even if [Super Fine] is selected.
❒ Transfer Requests by e-mail are
sent at A4 width. Wider originals are reduced to A4 width.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Specify a Transfer Station.
Note
❒ Specify whether to enter the
Transfer Station's fax number or
e-mail address directly, or to
use the destination list.
❒ If you make a mistake, press the
{ Clear/Stop}
} key, and then try
again.
❒ When a Transfer Request is sent
by e-mail, e-mail options can be
set. See steps B and C on p.52
“Sending Internet Fax Documents”, Facsimile Reference <Basic Features>.
4
Reference
p.35 “Entering a Fax Number”,
Facsimile Reference <Basic Features>
p.37 “Entering an E-mail Address”, Facsimile Reference <Basic
Features>
p.38 “Using Destination Lists”,
Facsimile Reference <Basic Features>
C Press [Adv. Features].
D Select [Transfer Req.].
E Press [Receiving Station].
53
JptrC1FaxGBCombine_F_FM.book Page 54 Thursday, August 21, 2003 11:33 AM
Other Transmission Features
F Specify a Receiving Station.
Group Dial
A Select [q
qpp Group Dial].
B Enter the number of the Group
number.
F o r e xa m p le , t o s e le c t t h e
number stored in Group Dial 04
of the Transfer Station, enter:
{0}
} {4}
}.
Note
❒ You cannot enter Receiving Station numbers direc tly. T he
numbers must be stored in destination lists, Speed Dial, or
Groups in the Transfer Station(s). To specify a Receiving
Station, use the procedure described below.
❒ To cancel the Transfer Request,
press [Cancel]. The display returns to that of step E.
4
Destination List
A Select [q
q Quick Dial].
B Enter the registration number
of the destination list where
the Receiving Station is stored.
For example, to select the registration number stored in Quick
Dial 01 of the Transfer Station,
enter: {0}
} {1}
}.
Note
❒ You can enter up to five digits.
Speed Dial
54
A Select [q
qp Speed Dial].
B Enter the number of the Speed
Dial code.
F o r e x a m p l e , t o s e le c t t h e
number stored in Speed Dial 12
of the Transfer Station, enter:
{1}
} {2}
}.
G To specify another Receiving Station, press [Add].
Note
❒ Press [U
U Prev.] or [T
T Next] to see
the Receiving Stations already
entered. You can select a Receiving Station from this list and
remove it by pressing [Clear] or
the {Clear/Stop}
} key.
H When you have specified all the
Receiving Stations, press [OK].
I Press [Exit].
The Transfer Stations and Receiving Stations are displayed.
J Press the {Start}} key.
JptrC1FaxGBCombine_F_FM.book Page 55 Thursday, August 21, 2003 11:33 AM
Advanced Features
With transfer requests set in the system
settings
You can program a Quick Dial key
with Transfer Station and/or Receiving Station using the Transfer Request function in the System Settings.
See “Registering the Transfer Request”, General Settings Guide.
A Place the original down, and then
select the desired settings.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
-Setting Multistep Transfer
Program a Transfer Station in a destination list. When receiving a Transfer
Request that specifies the same Receiving Station as programmed in the
destination list, this machine sends a
Transfer Request to the programmed
Transfer Station. This function allows
fax messages to be transferred via
multiple stations and makes fax message transfer more efficient.
You can program up to 30 Receiving
Stations per Transfer Station. For
more information, contact your service representative.
4
B Press the key programmed with
Transfer Request.
C Press the {Start}} key.
55
JptrC1FaxGBCombine_F_FM.book Page 56 Thursday, August 21, 2003 11:33 AM
Other Transmission Features
On Hook Dial
The On Hook Dial function allows
you to dial while hearing tone from
the internal speaker. You can send a
fax checking the connection.
C Dial.
Limitation
❒ This function is unavailable for the
optional extra G3 interface unit.
Note
❒ This function is unavailable in
some countries.
❒ If a Transmission Result Report
(Immediate Transmission) is printed, On Hook Dial transmission results are not mentioned on the
report.
4
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press the {On Hook Dial}} key.
The machine immediately dials the
destination.
Note
❒ You can adjust the volume of
the On-hook sound by pressing
[Higher] or [Lower] in the upper
right-hand corner of the display. The volume can also be
preprogrammed in “General
Settings and Adjustments”. See
p.73 “Adjusting the Volume”,
Facsimile Reference <Basic Features> and p.144 “General Settings/Adjustment”.
❒ If you make a mistake, press the
{On Hook Dial}
} or {Clear Modes}
}
key, and then return to step B.
D When the line is connected and
you hear a high-pitched tone,
press the {Start}
} key.
The transmission starts.
You will hear a low tone from the
internal speaker.
Note
❒ If you want to cancel this operation, press the {On Hook Dial}
}
key again.
56
Note
❒ After transmission, the machine
returns to standby mode.
❒ If you want to cancel a transmission, press the {Clear/Stop}
} key,
and then remove the originals.
JptrC1FaxGBCombine_F_FM.book Page 57 Thursday, August 21, 2003 11:33 AM
On Hook Dial
- External Telephone On Hook
Dial
If you have an external telephone on
the fax machine, you can speak with
the other party when you hear a
voice. If you hear a voice before pressing the {Start}
} key, pick up the external telephone and tell the receiver
you want to send a fax message (ask
them to switch to facsimile mode).
4
57
JptrC1FaxGBCombine_F_FM.book Page 58 Thursday, August 21, 2003 11:33 AM
Other Transmission Features
Manual Dial
The external telephone is required.
Pick up the handset of the external
telephone and dial. When the line is
connected and you hear a highpitched tone, press the {Start}
} key to
send your fax message. If, on the other hand, you hear a voice at the other
end, continue conversation as normal.
Limitation
❒ This function is unavailable for the
optional extra G3 interface unit.
❒ If Transmission Result Report (Immediate Transmission) is printed,
the result of a transmission with
Manual Dial is not mentioned in
the report.
4
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Pick up the external telephone.
You will hear a tone.
C Dial.
The machine immediately dials the
destination.
58
Note
❒ If you make a mistake, replace
the external telephone, and then
try again from step B.
D When the line is connected and
you hear a high-pitched tone,
press the {Start}
} key to send your
fax message.
The transmission starts.
Note
❒ If you hear a voice, tell the receiver that you want to send
them a fax message (ask them to
switch to facsimile mode).
E Replace the handset of the external telephone.
After transmission, the standby
display appears.
Note
❒ If you want to cancel a transmission, press the {Clear/Stop}
} key,
and then remove the originals.
JptrC1FaxGBCombine_F_FM.book Page 59 Thursday, August 21, 2003 11:33 AM
Changing the Line Port
Changing the Line Port
The optional extra G3 interface unit is required.
When the extra G3 interface unit is installed, you can connect to a maximum of two ports.
Note
❒ When you install the extra G3 interface unit, you can specify the
line port home position from
“General Settings and Adjustment”. See p.144 “General Settings/Adjustment”.
❒ When sending a fax, you can select
the line port if dialing with the
number keys or Chain Dial.
❖ G3
G3 is selected after power up or
when the machine is reset. If you
install the extra G3 interface unit,
you can select “G3-1”, “G3-2”, or
“G 3 A u to ” d ep en d in g o n t he
number of the installed unit.
❖ Multi-port
When the extra G3 interface unit is
installed, communications can
take place simultaneously through
two lines at once.
The following list shows protocol
combinations available for each
line type.
Option
Available
line types
Without
option
PSTN
Extra G3
interface
unit
PSTN+
PSTN
Available
protocol
combinations
4
G3
G3+G3
Note
❒ A maximum of two communications can take place simultaneously.
❒ You cannot perform two Immediate Transmissions simultaneously.
❒ If two communications are in
progress, the display shows the
first communication that was
initiated.
A Press [Select Line].
59
JptrC1FaxGBCombine_F_FM.book Page 60 Thursday, August 21, 2003 11:33 AM
Other Transmission Features
B Select the line you want to use.
When one optional extra G3 unit is
installed.
Note
❒ If you select “G3 Auto”, the machine will use any available line.
This increases efficiency.
4
C Press [Exit].
The standby display appears.
60
JptrC1FaxGBCombine_F_FM.book Page 61 Thursday, August 21, 2003 11:33 AM
Sub Transmission Mode
Sub Transmission Mode
Book Fax
Use to send book originals from the
exposure glass. Pages are scanned in
the order shown below.
A Place the original on the exposure
glass, and then select the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Sub TX Mode].
Limitation
❒ Place the original on the exposure
glass. You cannot use the optional
ADF.
❒ Depending on paper sizes available in the destination machine, the
message may be reduced when
printed at the other end.
Note
❒ You can have bound originals
scanned as left or right page first.
You can set which page (left or
right) the machine scans first as default with the User Parameters. See
p.161 “User Parameters” (switch
06, bit 6).
❒ When using the Internet Fax function, documents transmitted are
sent at A4 width. Documents larger than A4 are reduced to A4
width. See p.13 “Placing Originals”, Facsimile Reference <Basic
Features>.
4
C Press [Book Fax].
D Select the size of the original.
Note
❒ To cancel this mode, press [Cancel]. The display returns to that
of step C.
❒ If you select A3, the original will
be sent using Image Rotation
Transmission. See p.80 “Transmission with Image Rotation”.
61
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Other Transmission Features
E Select [From first Page] or [From second Page], and then press [OK].
Two-Sided Transmission
(Double-Sided Transmission)
The optional ADF is required.
Use this function to send two-sided
originals.
Note
❒ Select [From first Page] to send a
book original from the first
page.
❒ Select [From second Page] if you
want to send a cover letter as the
first page.
❒ To cancel this mode, press [Cancel]. The display returns to that
of step C.
F Press [OK].
G Specify a destination,
press the {Start}
} key.
and then
Note
❒ When sending more than one
page, place the originals individually, one after the other,
pressing the { Start}
} key after
each page.
❒ After the last original has been
scanned, press [#
#].
❒ If [#
#] is not pressed, the machine will automatically start
sending the documents, 60 seconds after the last original has
been scanned.
62
Original
A3, B4 JIS, A4, 11" x 17", 81/2" x 14", 81/2" x 11"
4
Original position
Page opening orinentation Output at the other end
Top to Top
Top to Bottom
Top to Top
Top to Bottom
Top to Top
B5 JIS, A5, 81/2" x 51/2"
The selected original size is shown
above the highlighted [Book Fax].
Note
❒ Originals placed on the exposure
glass cannot be sent.
❒ The front and back of the scanned
original will be printed in order on
separate sheets at the other end.
The orientation of alternate sheets
may be reversed at the other end. If
you want to print the original with
the same orientation at the other
end, specify the “Original Position” and “Page Opening Orientation”.
Top to Bottom
Top to Top
Top to Bottom
JptrC1FaxGBCombine_F_FM.book Page 63 Thursday, August 21, 2003 11:33 AM
Sub Transmission Mode
B Press [Sub TX Mode].
Original
Original position
Page opening orinentation Output at the other end
A4, 81/2" x 11"
Top to Top
Top to Bottom
Top to Top
Top to Bottom
GHPY030E
❒
❒
❒
❒
See p.80 “Transmission with Image Rotation”
This function is only available with
Memory Transmission.
This function is only available with
the ADF.
You can confirm whether both
sides were properly scanned using
th e Stamp func tio n. Se e p .73
“Stamp”.
You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C. See
p.145 “Quick Operation Key”.
A Place the original in the ADF, and
then select the scan settings you
require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
C Press [2 Sided Original].
D Specify the original position.
4
Check the orientation of the placed
document, and then press
or
.
Note
❒ Make sure that the specified
original position matches the
orientation of originals loaded
in the ADF.
E Specify the page opening orienta-
tion from [Top to Top] or [Top to Bottom].
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
63
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Other Transmission Features
F Specify
the transmission mode
from [2 Sided from 1st Page] or [1 Sided for 1st Page], and then press
[OK].
The selected original position and
p age opening orientation are
shown above the highlighted [2
Sided Original].
4
Note
❒ To cancel this mode, press [Cancel]. The display returns to that
of step C.
❒ Select [2 Sided from 1st Page] to
send a two-sided original from
the first page.
❒ Select [1 Sided for 1st Page] if you
want to send a cover letter as the
first page.
G Press [OK].
H Specify the destination, and then
press the {Start}
} key.
Standard Message Stamp
Use this function to stamp a standard
message at the top of the first original
sent.
There are four types of standard messages: “Confidential”, “Urgent”,
“Please phone”, and “Copy to corres.
section”
You can also program other messages.
Note
❒ While this function is in use, the
third line of the Label Insertion is
not printed. See p.76 “Programming the Label Insertion”.
❒ When there is an image around the
area where the standard message
is to be stamped, that image is deleted.
❒ To program a standard message,
use the Program/Change/Delete
Standard Message function. See
p.151 “Programming, Changing,
and Deleting Standard Messages”.
A Place the originals, and the select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Sub TX Mode].
64
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Sub Transmission Mode
C Press [Std. Message].
D Select the standard message to be
stamped, and then press [OK].
The selected standard message is
shown above the highlighted [Std.
Message].
Note
❒ To cancel the selection, press
[Cancel]. The display returns to
that of step C.
❒ Programmed standard messages are shown in the keys.
❒ The machine cannot stamp multiple standard messages.
E Press [OK].
F Specify the destination, and then
press the {Start}
} key.
Sending an Auto Document
If you often send a particular page to
people (for example a map, a standard attachment, or a set of instructions), store that page in memory as
an Auto Document. This saves rescanning every time you want to send
it.
You can fax an Auto Document by itself, or attach it to a normal fax message.
Preparation
You need to register an Auto Document. See p.152 “Storing, Changing, and Deleting an Auto
Document”.
4
Note
❒ You can attach one Auto Document to each transmission.
❒ You can store up to 6 Auto Documents (up to 18 with the optional
expansion memory installed). See
p.152 “Storing, Changing, and Deleting an Auto Document”.
❒ Files with Auto Documents are
sent by Memory Transmission.
❒ When sending an Auto Document
with other files, the Auto Document is sent first.
❒ Storing Auto Documents reduces
the amount of free memory slightly. Unless you delete the document, free memory will not return
to 100%.
❒ You can print an Auto Document
currently stored in memory. See
p.66 “Printing documents stored
as Auto Documents”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C. See
p.145 “Quick Operation Key”.
65
JptrC1FaxGBCombine_F_FM.book Page 66 Thursday, August 21, 2003 11:33 AM
Other Transmission Features
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
Note
❒ When you fax an Auto Document, start from step B.
B Press [Sub TX Mode].
4
Note
❒ Programmed Auto Documents
are shown in the keys.
❒ To cancel the Auto Document,
press [Cancel]. The display returns to that of step C.
E Press [OK].
F Specify the destination, and then
press the {Start}
} key.
Printing documents stored as Auto
Documents
This function is used for printing documents stored as Auto Documents.
This function is very convenient as it
can be used for checking the contents
of stored files.
A Press [Sub TX Mode].
C Press [Auto Document].
D Select an Auto Document
file,
and then press [OK].
When you fax an Auto Document
by itself, press [TX Stored File(AD)
Only], and then press [OK].
B Press [Auto Document].
C Select an Auto Document file to be
printed, and then press [Print File].
The selected file name is shown
above the highlighted [Auto Document].
66
Note
❒ To cancel the Auto Document,
press [Cancel]. The display returns to that of step B.
JptrC1FaxGBCombine_F_FM.book Page 67 Thursday, August 21, 2003 11:33 AM
Sub Transmission Mode
D Press the {Start}} key.
Once printing is completed, the
display returns to that of step C.
Note
❒ To cancel printing after pressing
the {Start}
} key, press [Stop Printing]. The display returns to that
of step C.
E Press [Cancel].
Note
❒ You can also send Auto Documents. See p.65 “Sending an
Auto Document”.
F Press [OK].
Sending a Stored File
Use this function to send documents
stored in the Document Server. You
can specify and send multiple documents, and also send them with
scanned originals all at once.
You can also print stored originals
with [Print File]. See p.70 “Printing
stored documents”.
This machine
Document
Server
A
B
4
(Original + stored file)
C
A
B
C
The standby display appears.
Preparation
Store the documents to be sent in
advance. You can program a password for this function. You can
change the user names, file names,
and passwords of stored documents. See p.131 “Using the Document Server”, and p.134
“Changing Information of Stored
Documents”.
Note
❒ Received fax documents are stored
and categorized as stored reception files. See p.34 “Printing/Deleting Received and Stored
Documents (Print Stored RX File)”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B. See
p.145 “Quick Operation Key”.
67
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Other Transmission Features
Sending stored documents
The machine sends documents stored
in the Document Server.
The documents stored in the Document Server can be sent again and
again until they are deleted. Once
sent, documents are stored in the
Document Server. Therefore, you can
send them in just one operation without having to set your originals again.
Limitation
❒ You cannot use the following
transmission methods:
• Free Polling Transmission
• Default ID Transmission
• ID Override Transmission
• Immediate Transmission
• Parallel Memory Transmission
• On Hook Dial
• Manual Dial
4
Note
❒ You can specify and print multiple
documents. You can specify a maximum of 30 documents at once.
❒ The machine can send a total of
1,000 pages in one operation.
❒ The specified documents are sent
with the scan settings made when
they were stored.
A Press [Sub TX Mode].
68
B Press [Select Stored File].
C Select the documents to be sent.
Note
❒ When multiple documents are
selected, they are sent in the order of selection.
❒ Press [TX Order] to arrange the
order of the documents to be
sent.
❒ Press [File Name] to place the
documents in alphabetical order.
❒ Press [User Name] to place the
documents in order by programmed user name.
❒ Press [Date] to place the documents in order of programmed
date.
Specifying documents from the
file list
A Press [U
U Prev.] or [T
T Next] to display the documents to be sent.
B Select the file name.
JptrC1FaxGBCombine_F_FM.book Page 69 Thursday, August 21, 2003 11:33 AM
Sub Transmission Mode
Specifying documents from the
User Name
Specifying documents from the
file name
A Select [Search by User Name].
A Select [Search by File Name].
B Select the user name of the programmed document, and then
press [OK].
B Enter the name of the document to be sent, and then press
[OK].
Note
❒ To search by user name,
press [Non-programmed Name],
and then enter the user
name. Partial matching is
used when searching for a
user name. See p.165 “Special
Senders to Treat Differently”.
C Select the file name to be sent.
Note
❒ Partial matching is used
when searching for a file
name. See p.165 “Special
Senders to Treat Differently”
C Select the file name to be sent.
4
D If you select a document with a
password, enter the password,
and then press [OK].
If the document does not have a
password, proceed to step E.
69
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Other Transmission Features
E When you want to add your origi-
nals to stored documents and
send them all at once, press [R
R
Origi. + Stored File] or [Stored file + R
Origi.].
4
When sending only stored documents, proceed to step F.
Note
❒ When [R
R Origi. + Stored File] is
pressed, the machine sends the
originals and then stored files.
When [Stored file + R Origi.] is
pressed, the machine sends the
stored files and then originals.
❒ The added originals are not
stored.
Printing stored documents
Use this function to print documents
stored in the Document Server.
Note
❒ Only documents stored using the
facsimile function can be printed.
❒ You can print documents saved
from the copy or the printer function with the Document Server.
You cannot print documents saved
from the scanner function with this
mode.
❒ You can also print the first page
only to check the content of the
original.
❒ You can specify and print multiple
documents. You can specify a maximum of 30 documents at one time.
A Press [Sub TX Mode].
F Press [OK] twice.
Note
❒ To add an original to stored
documents, place the original,
and then select any scan settings
you require.
G Specify the destination, and then
press the {Start}
} key.
70
B Press [Select Stored File].
C Select the document to be printed.
JptrC1FaxGBCombine_F_FM.book Page 71 Thursday, August 21, 2003 11:33 AM
Sub Transmission Mode
Note
❒ The documents stored using the
facsimile function appear on the
display.
❒ Press [File Name] to place the
documents in alphabetical order.
❒ Press [User Name] to place documents in order of programmed
user name.
❒ Press [Date] to place the document s in order by the p ro grammed date.
❒ To see details of the selected
document, press [Detail]. To return to the standby menu, press
[Select File].
Selecting a document from file list
A Select the file name.
Note
❒ Press [U
U Prev.] or [T
T Next] to
display the document to be
sent.
Specifying a document from the
User Name
A Select [Search by User Name].
B Press the user name of the document to be sent, and then
press [OK].
4
Note
❒ To search by user name,
press [Non-programmed Name],
and then enter the user
name. User name searches
using partial matching.
Reference
“Entering Text”, General Settings Guide
C Select the file name.
71
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Other Transmission Features
Specifying a document from the
file name
A Press [Search by File Name].
B Enter the file name to be printed, and then press [OK].
4
E Press [Print File] or [Print 1st Page].
When [Print File] is pressed, the machine prints all the pages. When
[Print 1st Page] is pressed, the machine prints only the first page.
Limitation
❒ When [Print 1st Page] is selected,
originals larger than A4 size are
printed after they are reduced
to A4 size.
❒ The machine can print up to 30
files using the Print 1st Page
function.
Note
❒ To print both sides, press [Print 2
Sides].
❒ To cancel printing, press [Cancel].
F Press the {Start}} key.
Note
❒ Partial matching is used to
search for the file name.
Reference
“Entering Text”, General Settings Guide
C Select the file name.
D If you select a document with a
password, enter the password,
and then press [OK].
If the document does not have a
password, proceed to step E.
72
Note
❒ When only the first page is
printed, the file name is printed
at the top of the paper.
❒ To cancel printing after pressing
the {Start}
} key, press [Stop Printing].
G Press [OK] twice.
The standby display appears.
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Sub Transmission Mode
Stamp
The optional ADF is required.
When sending a fax message using
the ADF, the machine can stamp a circle mark at the bottom of the original.
When sending a two-sided document, the document is marked at the
bottom of the front page and top of
the rear page. This stamp indicates
that the original has been successfully
stored in memory for Memory Transmission, or successfully sent by Immediate Transmission.
❒ A paper jam during Parallel Memory Transmission may cause the
transmission to be failed even if
stamping is performed.
❒ You cannot turn the Stamp function on or off while a document is
being scanned.
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
4
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
B Press [Sub TX Mode].
Note
❒ Stamp only works when scanning
from the ADF.
❒ When the stamp starts getting
lighter, replace the cartridge. See
p.193 “Replacing the Stamp Cartridge”.
❒ If a page was not stamped even
though the Stamp function is
turned on, you need to resend that
page.
❒ If you use this function often, you
can set the default in General Settings and Adjustment so that this
function is always on. In this case,
Stamp can easily be turned off for
any single transmission by pressing [Stamp]. See p.144 “General Settings/Adjustment”.
C Press [Stamp], and then press [OK].
Note
❒ To cancel the stamp, press
[Stamp] again before pressing
[OK].
D Specify the destination, and then
press the {Start}
} key.
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Other Transmission Features
Transmission Options
Label Insertion
This section describes various functions that you can switch on and off
for any particular transmission, following the procedures given here.
In addition, if you frequently use a
certain option configuration, you can
change the default home position (on
or off) of each option.
With this function you can have the
receiver name printed on the message
when it is received at the other end.
The name will be printed at the top of
the page and will be preceded by
“To”. You can also cause the text programmed as a standard message to be
printed. See p.151 “Programming,
Changing, and Deleting Standard
Messages”.
Fax Header Print
4
In some cases, you may want the other party to receive an unmarked copy
of your original. To do this, switch
Fax Header off.
When the Fax Header is set to “ON”,
the stored name is printed on the receiver's paper.
You can store two Fax Headers; “First
Name” and “Second Name”.
For example, if you store your department name in one and your organization name in the other, you could use
the first when sending internal faxes
and the second for external faxes.
Note
❒ If you used the number keys to
specify the receiver, the first header name will be printed on the receiver's paper.
❒ You can program fax header
names using the Program Fax Information function.
❒ You can select whether or not
dates, fax header names, file numbers, or page numbers are printed
by changing their respective User
Parameters. (switch 18, bit 3, 2, 1, 0)
See p.161 “User Parameters”.
❒ You can program one of the Quick
Operation keys with operations for
this function.
74
Note
❒ When there is an image around the
area where the Label is to be printed, that image is deleted.
❒ You can program one of the Quick
Operation keys with operations for
this function.
Sender Stamp
When there is data, such as the user
name and department name, programmed into the user code, you can
have the machine print a sender
stamp on the right edge of your paper.
Note
❒ Enter the user name in System Settings. See “Registering a New User
Code”, General Settings Guide.
JptrC1FaxGBCombine_F_FM.book Page 75 Thursday, August 21, 2003 11:33 AM
Sub Transmission Mode
Reduced Image Transmission
Using this function, your message is
sent at a reduced size (93%) with a
blank margin on the left.
Important
❒ If you turn this function off, the
scale of the original is maintained
and some parts of the image may
be deleted when printed at the other end.
4
Note
❒ This function is unavailable with
Immediate Transmission, or specified transmission of a stored document.
❒ Image Rotation is unavailable with
this function.
Auto Reduce
When this function is turned on, if the
receiver's paper is smaller than the
paper you are sending on, the message is automatically reduced to fit
onto the paper available at the other
end.
Default ID Transmission
If you turn this function on, transmission will only take place if the destination's Polling ID is the same as
yours. This function can stop you accidentally sending information to the
wrong place (you need to coordinate
Polling ID's with the other party).
Note
❒ You can program one of the Quick
Operation keys with operations for
this function.
Selecting transmission options for a
single transmission
A Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
p.30 “Scan Settings”, Facsimile
Reference <Basic Features>
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Other Transmission Features
B Press [Sub TX Mode].
Programming the Label Insertion
A Press [Programed Name] for Label Insertion.
Note
❒ Press [OFF] if you do not
want to insert a destination.
C Select [Options].
D Select options to be set up.
4
Note
❒ To close the option settings,
proceed to step E.
Programming the Fax Header
Print
A Press [ON] for Fax Header Print.
Note
❒ Press [OFF] if you do not
want to print the sender
name.
76
Programming the Stamp Sender
Name
A Press [Change] for Stamp Sender Name.
B Press the name of the user to be
stamped, and then press [OK].
Note
❒ The set user name is displayed when the user code
has been stored. See “Registering a New User Code”,
General Settings Guide.
❒ You can switch titles by
pressing the title keys.
❒ To stamp a non-programmed
user name, press [Non-programmed Name], and then enter the user name.
❒ If you do not want to stamp
the sender's stamp, press [*Do
not Stamp].
JptrC1FaxGBCombine_F_FM.book Page 77 Thursday, August 21, 2003 11:33 AM
Sub Transmission Mode
Programming the Reduced
Image Transmission
A Press [ON] in for Reduced Image TX.
Note
❒ Press [OFF] if you do not
want to do a reduced transmission.
Programming the Auto Reduce
A Press [ON] for Auto Reduce.
4
Note
❒ Press [OFF] if you do not
want to use the Auto Reduce
function.
Programming the Default ID
Transmission
A Press [ON] for Default ID TX.
Note
❒ Press [OFF] if you do not
want to use ID transmission.
E Press [OK] twice.
F Specify the destination, and then
press the {Start}
} key.
77
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Other Transmission Features
More Transmission Functions
If Memory Runs Out While
Storing an Original
If you run out of memory while storing an original (free space reaches
0%), the message “Memory is full.
Cannot scan more. Transmitting
only scanned pages.” is displayed.
Press [Exit] to transmit stored pages
only.
4
Note
❒ In default, scanned pages are sent.
To change the settings to delete
scanned pages, contact your service representative.
Parallel Memory Transmission
This function dials while the original
is being scanned. Standard Memory
Transmission stores the original in
memory, then dials the destination.
Parallel Memory Transmission all o w s y o u t o q u ic k ly d e t e rm i ne
whether a connection was made. In
addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a
hurry and need to use the original for
another purpose.
Limitation
❒ Standard Memory Transmission is
used instead of Parallel Memory
Transmission in the following cases:
• When the line is busy and could
not be connected to
• With Send Later
78
• When you store an original for
Memory Transmission while
another communication is in
progress
• When two or more destinations
are specified
• When you send only an Auto
Document
• When the first page of an original is placed on the exposure
glass
• When you send messages
stored in the Document Server
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
07, bit 2).
❒ Standard Memory Transmission
may be used instead of Parallel
Memory Transmission depending
on the optional equipment installed if there is not enough free
memory left.
❒ If you use this function, the Memory Storage Report will not be printed.
❒ If the {Clear/Stop}
} key is pressed,
an original will jam or memory
will run out during Parallel Memory Transmission stops. The Transmission Result Report is printed
and files are deleted.
❒ When Parallel Memory Transmission is used, the total number of
originals in “Fax Header Print” is
not automatically printed.
JptrC1FaxGBCombine_F_FM.book Page 79 Thursday, August 21, 2003 11:33 AM
More Transmission Functions
Checking the Transmission
Result
• Turn the Transmission Result Report on if you want a report to be
printed after every successful
transmission. See p.83 “Transmiss i o n R e s u lt R e p o rt ( M e m o ry
Transmission)”.
• If you leave the Transmission Result Report off, the report will not
be printed after every transmission. However, if a transmission
fails, a Communication Failure Report will be printed instead. See
p.83 “Transmission Result Report
(Memory Transmission)” and p.84
“Communication Failure Report”.
• You can also check the transmission result by examining the Journal. See p.27 “Printing the
Journal”.
• You can either print or scroll
through the Journal on the display.
See p.31 “Checking the Transmission Result (TX File Status)”.
Batch Transmission
If you send a fax message by Memory
Transmission and there is another fax
message waiting in memory to be
sent to the same destination, that
message is sent along with your original. Several fax messages can be sent
with a single call, thus eliminating the
need for several separate calls. This
helps save communication costs and
reduce transmission time.
Fax messages for which the transmission time has been set in advance are
sent by batch transmission when that
time is reached.
4
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
14, bit 2).
❒ The originals to be transmitted at a
specific time will be sent at that
time.
❒ If fax memory is overloaded, messages may not be sent in the order
they were scanned.
Automatic Redial
If a fax message could not be transmitted because the line was busy or
an error occurred during transmission, redialing is done five times in
five minutes intervals (these figures
vary according to which country you
are in).
If redialing fails after four redials, the
machine cancels the transmission and
prints a Transmission Result Report
or Communication Failure Report.
See p.84 “Communication Failure Report”. and p.83 “Transmission Result
Report (Memory Transmission)”.
Dual Access
The machine can scan other messages
into memory even while sending a
fax message from memory, receiving
a message into memory, or automatically printing a report. Since the machine starts sending the second
message immediately after the current transmission ends, the line is
used efficiently.
Note
❒ Note that during Immediate
Transmission or when in User
Tools mode, the machine cannot
scan an original.
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Other Transmission Features
Transmission with Image
Rotation
Generally, place A4, 81/2"×11" originals in the landscape orientation (L).
If you place an A4, 81/2"×11" original
in the portrait orientation (K), the
image will be sent rotated by 90°. Providing the receiver has A4, 81/2"×11"
landscape paper (L), the message
will be printed the same size as the
original.
Note
❒ This function is unavailable with
Immediate Transmission.
❒ When Image Rotation is used, all
messages are sent by normal Memory Transmission.
❒ This function is unavailable when
using Mixed Original Sizes.
4
Simultaneous Broadcast
The optional extra G3 interface unit is required.
The Standard Broadcast function
sends faxes one at a time to multiple
destinations in the order of specified
destinations.
The Simultaneous Broadcast function, however, can simultaneously
send faxes to multiple destinations
using different lines.
This results in a shorter overall transmission time.
Note
❒ This function can use a maximum
of two lines simultaneously.
❒ When using the optional extra G3
interface unit, if you set the line selection as “G3 Auto” beforehand,
the machine will use whichever G3
line is not busy. This increases efficiency.
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More Transmission Functions
JBIG Transmission
The optional fax function upgrade unit is
required.
If you use JBIG (Joint Bi-level Image
Experts Group) compression, you can
send photographic originals faster
than with other methods of compression. You can only use this function
with G3 line type.
Reference
p.31 “Original Type”, Facsimile Reference <Basic Features>
Limitation
❒ This function requires that the other party's fax machine has both the
JBIG function and ECM function
(G3 communication only).
❒ Unavailable when using Internet
Fax.
Note
❒ When the optional extra G3 interface unit is installed, JBIG receptions of G3-2 line is standard.
❒ If ECM is turned off, JBIG Transmission is unavailable. See p.160
“ECM (Error Correction Mode)”.
Transmitting Journal by E-mail
Preparation
To transmit the Journal by e-mail,
it is necessary to make settings
with User Parameters. See p.161
“User Parameters” (switch 21, bit
4).
The Journal is automatically transmitted to an e-mail address of the administrator by every 50 communications.
A CSV format Journal is attached to
the e-mail. See “Settings You Can
Change with User Tools - File Transfer”, Network Guide.
4
Important
❒ This machine does not store sent
CSV files. It is recommended that
you double-check the e-mail address of an administrator before
the Journal is transmitted. If the email address of the administrator
is not correct, your important Journal may be lost and sent CSV file is
not left on the fax machine.
Note
❒ If the administrator address is
wrong, you may not be able to acquire Journal.
❒ If the Journal in e-mail format fails
to be transmitted, the Journal is
printed out.
❒ The name of an attached CSV file
i s " J O U R NA L + ye a r , m o n t h ,
hours, minutes". For example, the
file name transmitted in 10:40:12
on 1st, December, 2003 is
"JOURNAL20031201104012.csv".
❒ The subject of Journal by e-mail begins with "Journal".
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Other Transmission Features
Journal by E-mail
If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an
administrator.
This section describes the CSV format
of the Journal attached with e-mail.
Note
❒ To transmit the Journal, it is necessary to make settings with User Parameters. See p.161 “User
Parameters” (switch 21, bit 4).
❒ To set the administrator e-mail add re ss, se e “Sett in gs You C an
Change with User Tools - File
Transfer”, Network Guide.
4
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Printed Report
Printed Report
Memory Storage Report
This report is printed after an original
is stored in memory. It helps you review the contents and the destinations of stored originals.
Limitation
❒ If you use Parallel Memory Transmission, the Memory Storage Report is not printed.
Note
❒ You can turn this report on and off.
See p. 161 “User Parameters”
(switch 03, bit 2).
❒ Even if the machine is set up not to
print this report, it is still printed if
an original could not be stored.
❒ You can select whether to include
part of the original image on the report. See p.161 “User Parameters”
(switch 04, bit 7).
Transmission Result Report
(Memory Transmission)
This report is printed when a Memory Transmission is completed, so you
can check the result of the transmission. If E-mail TX Results is programmed in a Quick Operation key,
you can select whether a report e-mail
is sent after transmission.
4
Note
❒ If two or more destinations are
specified, this report is printed after the fax message has been sent to
all the destinations.
❒ If the machine is set up not to print
this report and the fax message
could not be successfully transmitted, a Communication Failure
Report is printed. See p.84 “Communication Failure Report”.
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
03, bit 0).
❒ You can select whether to include
part of the original image on the report. See p.161 “User Parameters”
(switch 04, bit 7).
❒ To view the report without text
disruption, select a font of even
character width in your e-mail application's settings.
❒ The Page column gives the total
number of pages. The Not Sent column gives the number of pages
that could not be sent successfully.
❒ -- column indicates the Internet
Fax document was sent to the mail
server programmed in this machine. (However, this does not
mean the e-mail was delivered.)
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Other Transmission Features
Communication Failure Report
This report is printed when a message
could not be successfully transmitted
with Memory Transmission.
If the machine is set up to print a
Transmission Result Report, this report is not printed. Use it to keep a
record of failed transmissions so you
can send them again.
Note
❒ This report is only printed if the
Transmission Result Report is
turned off and a message could not
be successfully transmitted with
Memory Transmission.
❒ You can select whether to include
part of the original image on the report. See p.161 “User Parameters”
(switch 04, bit 7).
❒ The Page column gives the total
number of pages. The Not Sent column gives the number of pages
that could not be sent successfully.
❒ Unprogrammed destination column indicates the message could
not be sent because the transfer's
fax number is incorrect, or not programmed.
❒ -- column indicates the Internet
Fax document was sent to the mail
server programmed in this machine. (However, this does not
mean the e-mail was delivered.)
4
84
Transmission Result Report
(Immediate Transmission)
If you turn this report on, a report will
be printed after every Immediate
Transmission so you have a record of
whether the transmission was successful or not. If the machine is set up
not to print this report and the fax
message could not be successfully
transmitted, the Error Report is printed instead. If E-mail TX Results is
programmed in a Quick Operation
key, you can select whether a report
e-mail is sent after transmission.
Note
❒ You can switch this report on or off
in the User Parameters. See p.161
“User Parameters” (switch 03, bit
5).
❒ To view the report without text
Disruption, select a font of even
character width in your e-mail application's settings.
❒ If the page was sent successfully,
the Page column gives the total
number of pages sent successfully.
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5. Reception Features
Reception
Immediate Reception
Each page of a fax message is printed
as soon as it is received. This method
is used for standard fax messages.
❖ Reception resolution
This machine supports Standard,
Detail, and Super Fine resolutions
for reception. If you do not have
the optional fax function upgrade
unit, faxes sent at Super Fine resolution will be printed on your machine at Detail resolution. This may
differ from the sender's intended
resolution. See p.30 “Resolution”,
Facsimile Reference <Basic Features>.
Memory Reception
Normally this machine receives messages by Immediate Reception. But
Memory Reception is used when
“Combine 2 Originals”, “Multi-copy
Reception”, “RX Reverse Printing” or
“2 Sided Print” is set to “ON”. See
p.96 “Printing Options”. If the conditions are that Substitute Reception
should be used, a fax message is not
printed. It will be stored in memory.
See p.85 “Memory Reception”. See
p.86 “Substitute Reception”.
Note
❒ The machine may not be able to receive fax messages when free
memory space is low.
❒ If free memory reaches 0% during
Immediate Reception, any further
reception becomes impossible and
the current communication is terminated.
The machine waits until all pages of
the message have been received into
memory before printing it.
This method is used with the following functions:
• Combine 2 originals
See p.99 “Combine Two Originals”.
• Multi-copy when set to multiple
copies
See p.98 “Multi-copy Reception”.
• Reverse Order Printing
See p.100 “Reverse Order Printing”.
• 2-sided Printing
See p.97 “Two-Sided Printing”.
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Reception Features
Important
❒ When about one hour passes after
power of the machine is turned off,
all fax messages stored in memory
will be lost. If any messages have
been lost for this reason, a Power
Failure Report is automatically
printed when the operation switch
is turned on. Use this report to
identify lost messages.
❒ The machine may not be able to receive large numbers of messages
or messages with high data content. In such cases, we recommend
you switch off the above functions
or install the optional expansion
memory.
5
Limitation
❒ The machine may not be able to receive fax messages when free
memory space is low.
Note
❒ If the free memory space reaches
0% during Memory Reception, the
machine can no longer receive the
current fax message and stops
communicating.
❒ If you have selected Store for Reception File Setting, received messages will be saved on the hard disk
and will not be printed. You can
print those messages by operating
the machine or a connected computer, as necessary. See p.186 “Storing
or Printing Received Documents”.
Substitute Reception
In Substitute Reception, a received fax message is stored in memory instead of
being printed. Substitute Reception gets used when the machine cannot print
any fax messages. Fax messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified.
Depending on why the machine cannot print, Substitute Reception might be
used for all fax messages received, or for only those messages that match a specified condition.
The Receive File indicator lights to let you know when fax messages have been
received using Substitute Reception.
AAG009S
Note
❒ Reception may not take place if there is not enough free memory.
❒ If free memory reaches 0% during Substitute Reception, any further reception
becomes impossible and the current communication is terminated.
❒ When a fax message is received after Store has been selected for Reception
File Setting in the Facsimile Features menu, the Receive File indicator lights.
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Reception
Receiving messages unconditionally
If one of the conditions listed below occurs, the machine receives all fax messages using Substitute Reception.
Problems
Causes
Solutions
x is lit.
Paper is jammed.
Remove the jammed paper.
See “xClearing Misfeeds”, General
Settings Guide.
The machine is printing
with other function.
The machine is busy print- The message will be automatically
ing with other function.
printed after the current job finishes.
The message “Following output tray is
full. Remove paper.” appears.
The output tray is full.
Remove paper from the output tray.
M is lit.
The cover is open.
Close the cover shown in the display.
5
Receiving messages according to parameter-specified settings
If one of the conditions listed below occurs, the machine receives only those messages that match the conditions specified in the User Parameters. See p.161 “User Parameters” (switch 05, bit 2,1).
Problems
Causes
Solutions
B is lit.
All trays out of paper.
Add paper. See “BLoading Paper” ,
General Settings Guide.
D is lit.
Toner is empty.
Replace the toner cartridge. See
“DAdding Toner”, General Settings
Guide.
The message “This
tray is out of
order.” appears.
All trays out of action.
Call your service representative.
You can specify the following conditions with the User Parameters. See p.161
“User Parameters” (switch 05, bit 2,1).
❖ When Own Name or Own Fax Number is received
The machine switches to Substitute Reception only when the sender has programmed their Own Name or Own Fax Number. If the power is switched off
for more than an hour, all the messages stored in memory are deleted. In that
case, the Power Failure Report or the Journal can be used to identify which
messages are lost so you can ask the senders to transmit them again.
Important
❒ If a sender has not programmed their Own Name or Own Fax Number, the
machine may fail to receive an important fax message. We recommend
that you ask important senders to program an Own Name or Own Fax
Number in advance.
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Reception Features
❖ Free
The machine switches to Substitute Reception regardless of whether or not
the sender has programmed their Own Name or Own Fax Number.
❖ Polling ID match
The machine switches to Substitute Reception only when the programmed
Polling ID of the other end matches the ID of this machine.
❖ Disable
The machine does not receive any messages.
5
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Reception Functions
Reception Functions
Transfer Station
Transfer Stations allow you to expand
the standard functions of your fax
machine to set up complex networks.
The diagram below may make the
concept clearer.
Receiving Station
Receiving Station
Receiving Station
GFTRRQ2E
The following terminologies are used
in this section:
❖ Requesting Party
The machine where the message
originates.
❖ Transfer Station (this machine)
The machine that forwards the incoming message to another destination.
❖ Receiving Station
The facsimile or computer that rec e ive d t he m es sag e f rom t he
Transfer Station.
The final destination of the message, that is the machine the Transfer Station sends to. Receiving
Stations must be programmed into
a Quick Dial or Groups in the
Transfer Station.
Preparation
This machine can receive forwarding requests by e-mail. Before you
can use this function, you must
make the following preparations.
• Program each Transfer Station
number in this machine (Transfer Station) and in the Requesti n g P a rt y it se l f . S e e p . 18 3
“Transfer Report”.
• Program the same Polling ID in
both this machine (Transfer Station) and the Requesting Party.
See p.185 “Programming a Polling ID”.
• The Requesting Party's fax
number must be programmed
in the destination list of this machine (Transfer Station). The
registration number must be between 00001 and 00100.
• The End Receiver's fax number
or e-mail address must be programmed in the destination list
or Group Dial of this machine
(Transfer Station).
5
Note
❒ You cannot receive e-mails unless
your machine has the capacity to
store two or more destinations
specified using the number keys.
❒ If the Requesting Party specifies a
Group for the Receiving Stations
and the total number of Receiving
Stations exceeds 500, the Transfer
Station cannot transfer the message and sends a Transfer Result
Report to the Requesting Party.
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Reception Features
❒ If the Requesting Party specified a
destination with both the fax
number and e-mail address programmed in Transfer Station as
End Receiver, this machine sends
the message to the fax number or email address according to the User
Parameter setting. See p.161 “User
Parameters” (switch 32, bit 0).
- Multistep transfer
The principles of Transfer Stations
can be used to build up a multi-step
facsimile network where messages
are passed through several Transfer
Stations. By programming the Receiving Stations in a Transfer Station
Group, you can enable this machine
to transfer messages onto other
Transfer Stations.
For more information, contact your
service representative.
This function can only be used if the
machines are made by the same manufacturer.
5
- Sending the Transfer Result
Report
This machine compares the fax
number of the Requesting Party with
the Requesting Party's number programmed as a Quick Dial or Speed Dial. If the lower five digits of the two
numbers match, it sends the Transfer
Result Report to the Requesting Party.
For example:
• Requesting Party's own dial number:
001813-11112222
• Transfer Station's Quick Dial:
03-11112222
90
Transfer Result Report
Preparation
Program the Requesting Party fax
number into a Quick Dial key in
the Transfer Station (this machine)
in advance.
Program your own fax number.
See p.183 “Transfer Report”.
Program the Polling ID. See p.185
“Programming a Polling ID”.
This reports whether transmission to
the Receiving Stations was successful
or not.
When the Transfer Station has transferred the message to all Receiving
Stations, it sends the Transfer Result
Report back to the Requesting Party.
The machine prints the report if it
cannot be sent back to the Requesting
Party.
Note
❒ You can set whether a portion of
the original image is printed on the
report with the User Parameters.
See p.161 “User Parame ters”
(switch 04, bit 7).
❒ Unprogrammed destination column indicates the message could
not be sent because either the end
receiver's fax number or e-mail address is incorrect, or not programmed.
❒ -- column indicates the Internet
Fax document was sent to the mail
server programmed in this machine.
JptrC1FaxGBCombine_F_FM.book Page 91 Thursday, August 21, 2003 11:33 AM
Reception Functions
Transfer Result Report (transfer request
by e-mail)
When this machine receives a transfer
request by e-mail, the Transfer Result
Report is sent by e-mail to the Requesting Party after completing all
transmissions to the specified Transfer Stations. If the Key Operator's email address has been programmed,
the Transfer Result Report e-mail is
forwarded to that address.
Note
❒ Unprogrammed destination column indicates the message could
not be sent because either the End
Receiver's fax number or e-mail
address is incorrect, or not programmed.
❒ -- column indicates the Internet
Fax document was sent to the mail
server programmed in this machine.
❒ When using multistep transfer, the
Transfer Result Report e-mail is
sent to the last Transfer Station that
sent Transfer Request.
5
Forwarding Received Documents
This machine can forward received documents to other destinations programmed in memory based on Own Name, Own Fax Number or sender's e-mail
address. If a sender's e-mail address is programmed as the destination, documents received are forwarded as e-mail.
AAG004S
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Reception Features
Note
❒ You need to specify the Forwarding destination in advance. See p.157 “Forwarding”.
❒ If you want to forward documents to a different destination depending on the
sender, see p.165 “Special Senders to Treat Differently”.
❒ You can select whether the machine prints out the messages it forwards with
User Parameters (switch 11, bit 6). For details, see p.161 “User Parameters”.
Routing Received Documents with SUB Code
When a document is received, its SUB Code is compared to user codes programmed in Personal Boxes and, if a match is found, the document is routed to
the destination whose user code is specified. If the destination specified is an email address, the received document is routed to that destination as e-mail.
In addition to SUB Codes, you can use the forward feature to send all received
transmissions to a specific e-mail address. See p.157 “Forwarding”.
5
FAX
FAX No:310-567-1234
This machine
E-Mail: aaaa@abc.company.com
FAX No:212-123-5678
AAG005S
Note
❒ You can route documents received from any fax machine, regardless of manufacturer.
❒ Before routing received documents, you must set up a Personal Box and routing address. See p.174 “Programming/changing Personal Boxes”.
❒ This function is not available when you have set received documents to be delivered to the network delivery server.
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Reception Functions
Transferring Received Documents
Originals sent with a SUB Code that matches the SUB Code programmed as a
Transfer Box are received then relayed to the programmed receiver.
When e-mail addresses are programmed in the Transfer Station as receivers, received messages are sent in an e-mail format to the receivers.
Preparation
Transfer Boxes and Receiving Stations must be set up in order to transfer received documents. See p.180 “Programming/changing Transfer Boxes”.
Note
❒ Transfer Results are not sent back to Requesting Party.
❒ You can transfer data received from any fax machine, regardless of manufacturer.
5
SMTP Reception Using Internet Fax
You can set this machine to SMTP reception.
With SMTP reception, e-mail is received as soon as it is sent to the e-mail address
set by the machine. You can route received e-mail to other Internet Fax machines
as well.
Receives message
immediately after the SMTP
server receives e-mail.
Sending to
bbbb@abc.company.com
This machine
E-mail:
aaaa@abc.company.com
AAG007S
Note
❒ For SMTP reception, set the MX record of the DNS server to receive SMTP.
❒ To use SMTP reception, set the reception protocol to SMTP. See “Settings You
Can Change with User Tools - File Transfer”, Network Guide.
❒ Even if SMTP reception is enabled on the DNS server, e-mail sent from the
SMTP server will not be received and the machine reports an error if SMTP
reception is not set. Also, the SMTP server sends an error notification to the
originator.
❒ If an error occurs while receiving e-mail, reception is aborted, the e-mail is deleted, and Error Report is printed. Also, the SMTP server will send an error
notification to the originator.
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Reception Features
❒ When the SMTP server attempts to route received documents to this machine
while the machine is transmitting an e-mail, the machine will respond to the
SMTP server with a "busy" signal. Then, the SMTP server usually tries resending the documents until the set timeout.
Reference
p.61 “Auto E-mail Reception”, Facsimile Reference <Basic Features>
p.61 “Manual E-mail Reception”, Facsimile Reference <Basic Features>
p.94 “Routing E-mail Received via SMTP”
Routing E-mail Received via SMTP
E-mail received via SMTP can be routed to other fax machines. It can also be
routed to destinations programmed as Quick Dial entries or Groups.
5
This machine
E-mail: aaaa@abc.company.com
FAX No:212-123-5678
AAG003S
Preparation
Before routing e-mail received via SMTP, you first must set "SMTP RX File
Delivery Settings" to "On". See p.147 “E-mail Settings” .
Note
❒ If an e-mail transfer request is received when the "SMTP RX File Delivery Settings" to "Off", this machine responds with an error message to the SMTP
server.
❒ You can make settings that limit transfer to specified originators. See p.147
“E-mail Settings”.
❒ Using this function, you can also send documents from your e-mail software
to e-mail addresses and G3 fax machines' destinations through this machine
simultaneously. For details about specifying the destinations of fax machines,
see the following.
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Reception Functions
- Specifying E-mail Transfer
The originator can request transfer of e-mail sent to another fax machine by specifying the e-mail address as follows:
❖ Fax Number
fax=destination fax number@host name of this machine. domain name
Example: to transfer to fax number 212-123-4567, specify:
fax=2121234567@abc.company.com
❖ Quick Dial Destination
fax=#registration number of 5 digits or less@host name of this machine.domain name
Example: to transfer to the destination number 00001:
fax=#00001@abc.company.com
❖ Group Destination
fax=#**registration number of 5 digits or less@host name of this machine.domain name
Example: to transfer to the destination programmed under Group number 04:
fax=#**04@abc.company.com
JBIG Reception
Auto Fax Reception Power-up
The optional fax function upgrade unit is
required.
This machine can be set to shut down
automatically if no one has used it for
a while. In these situations, even
though the operation switch is off, the
machine can still receive incoming
messages as long as the main power
switch is on.
If you use JBIG (Joint Bi-level Image
Experts Group) compression, you can
send photographic originals faster
than with other methods of compression. You can only use this function
with G3 line type. It allows you to receive messages sent in the JBIG format through JBIG Transmission.
Limitation
❒ If ECM is turned off, JBIG Reception is unavailable. See p.160
“ECM (Error Correction Mode)”.
Note
❒ When the optional extra G3 interface unit is installed, JBIG receptions of G3-2 line is as standard.
5
Important
❒ Reception is not possible if both
the operation switch and main
power switch are turned off.
Note
❒ You can set whether messages are
printed as soon as they are received
(Immediate Reception) with the
User Parameters. See p.161 “User
Parameters” (switch 14, bit 0).
❒ You can also have fax messages received by Memo ry Reception
(Substitute Reception) printed after the machine is turned on.
95
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Reception Features
Printing Options
Print Completion Beep
Centre Mark
When this function is turned on, the
machine beeps to let you know when
a received message has been printed.
When this function is turned on,
marks are printed halfway down the
left side and at the top centre of each
page received. This makes it easy for
you to position a hole puncher correctly when you file received messages.
Note
❒ You can alter the volume of the
beep or turn it off completely (set
the volume to the minimum level).
See p.73 “Adjusting the Volume”,
Facsimile Reference <Basic Features>.
5
Checkered Mark
When this function is turned on, a
Checkered Mark is printed on the
first page of fax messages to help you
separate them.
Note
❒ The Centre Mark may deviate a little from the exact centre of the
edge.
❒ You can turn this function on or off
using Reception Settings. See p.146
“Reception Settings”.
Note
❒ You can turn this function on or off
using Reception Setting. See p.146
“Reception Settings”.
96
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Printing Options
Reception Time
You can have the date and time printed at the bottom of the message when
it is received. You can turn this function on or off using Reception Settings. See p.146 “Reception Settings”.
Note
❒ When a received message is printed on two or more sheets, the date
and time is printed on the last
page.
❒ The date and time when the message was printed can also be recorded on the message. If you need
this function, contact your service
representative.
Limitation
❒ To use this function, all pages of
the received document must be of
the same size—inform the sending
party of this beforehand if necessary. You must also have paper set
in your machine of the same size as
that sent by the sending party. In
Two–Sided Printing, this machine
will correctly receive in A3L, B4
JIS (Japanese Industrial Standard)L, A4KL, B5 JISKL,
A5KL(11"×17"L, 8 1/ 2"×14"L,
81/2"×11"KL, 81/2"×51/2"L). The
following table shows the results
that can be achieved when receiving with this machine.
5
Two-Sided Printing
You can have a received message
printed on both sides of a sheet. You
can turn this function on or off using
Reception Settings. See p.146 “Reception Settings”.
❒ This function works only when all
pages are of the same width and
received into memory.
❒ This function cannot be used with
Combine Two Originals.
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Reception Features
Note
❒ The machine will use Memory Reception for Two-Sided Printing.
❒ Printouts may vary depending on
how the sender sets the originals.
❒ You can select to have messages
only from selected senders printed
in this way. See p.165 “Special
Senders to Treat Differently”.
❒ Stored documents of the same size
are printed on the same paper.
Some stored documents may be
unavailable for this printing option.
Multi-copy Reception
If you switch this function on, multiple copies of each incoming fax message will be printed. You can also
select to have multiple copies made of
messages from particular senders.
See p.165 “Special Senders to Treat
Differently”. See p.146 “Reception
Settings”.
180-Degree Rotation Printing
5
When printing on both sides of the
paper, this machine rotates images as
shown in the diagram.
2
1
2
1
CP2B02E0
98
Note
❒ The maximum number of copies
that can be made for each message
is 10.
❒ When you are using the MultiCopy function with specified senders, the maximum number of copies is 10.
❒ You can turn this function on or off
using Reception Settings. See p.146
“Reception Settings”.
❒ The machine will use Memory Reception for Multi-copy Reception.
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Printing Options
Image Rotation
If you have set paper in the standard
tray K, incoming fax messages will
be rotated automatically to fit onto
the paper.
Note
❒ You can choose to have received
messages printed from a specified
tray. See p.146 “Reception Settings”.
Combine Two Originals
When two messages of the same size
and orientation are received consecutively, they are printed on a single
sheet when you turn this function on.
This can help you economize on paper.
• Two B5 JISK messages are printed
side by side on a sheet of B4 JISL.
• Two A4K messages are printed
side by side on a sheet of A3L.
• Two 81/2"×51/2"K messages are
printed side by side on a sheet of
81/2"×11"L.
• Two 81/2"×11"K messages are
printed side by side on a sheet of
11"×17"L.
Limitation
❒ This function does not work with
messages larger than A5K, B5
JISK, A4K, 81/2" × 11"K or 81/2"
× 51/2"K. When A5K, B5 JISK,
A4K, 8 1 / 2 " × 11"K or 8 1 / 2 " ×
51/2"K size paper is loaded in the
machine, each page of the received
message is printed on a single
sheet.
❒ If paper matching the size and orientation of a received document is
unavailable, Combine Two Originals is not possible.
❒ When Combine Two Originals and
2-Sided Printing are selected at the
same time, 2-Sided Printing takes
priority and Combine Two Originals is canceled.
5
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
10, bit 1).
❒ This function uses Memory Reception.
• Two A5K messages are printed
side by side on a sheet of A4L.
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Reception Features
Page Separation and Length
Reduction
When the size of a received message is
longer than the paper loaded in the
machine, each page of the message can
be split and printed on several sheets,
or reduced and printed on a single
sheet. For example, this function splits
the message if the message length is 20
mm (0.79") or longer than the paper
used. The message is reduced if it is
less than 20 mm (0.79"). When a message is split, an asterix (*) is inserted at
the split position and about 10 mm
(0.39") of the split area is duplicated on
the top of the second sheet.
5
Reverse Order Printing
Normally, received pages are printed
and stacked on the tray in the order
they are received. If you turn this
function on, the machine will start
printing the message from the last
page received.
Note
❒ You can turn this function on or off
using Reception Settings. See p.146
“Reception Settings”.
❒ When this function is on, the first
page will be printed last.
❒ This function uses Memory Reception.
Note
❒ Your service representative can
customize this function with the
following settings:
• Reduction
• Print split mark
• Overprinting
• Overprinting length
• Guideline for split
❒ You can adjust the overprinting
and reduction lengths within the
following ranges:
• Overprinting length: 4 mm (0.16"),
10 mm (0.39"), 15 mm (0.59")
• Guideline for split: 5-155 mm
(5 mm steps)/0.2"-6.1" (0.2" steps)
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Printing Options
Page Reduction
If you receive a message that is longer
than the paper in the tray, the machine usually prints it on two pages. If
you turn this function on, the machine reduces the width and length of
the received image so that it will fit on
one page. If A4L paper is loaded and
a message of B4 JISL size is received,
the machine will reduce the message
to a single A4L sheet.
TSI Print (Transmitting
Subscriber Identification Print)
Usually the sender's Fax Header is
printed on received messages. If the
sender has not programmed their Fax
Header, you will not be able to identify them. However, if you turn this
function on, the sender's Own Name
or Own Fax Number is printed instead so you can find out where the
message came from. When you receive an Internet Fax document, the email address of the sender is printed.
Reference
p.65 “Initial Settings and Adjustments”, Facsimile Reference <Basic
Features>
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
10, bit 3).
❒ When this function is used, the
printing quality may not be as
good as usual.
5
Note
❒ You can turn this function on or off
in the User Parameters. See p.161
“User Parameters” (switch 02, bit
3).
Reference
p.100 “Pag e Separation and
Length Reduction”
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Reception Features
When There Is No Paper of the
Correct Size
If there is no paper in your machine
that matches the size of a received
message, the machine will choose a
paper size based on the paper available. For example, if your machine has
8 1 / 2 "×11"K and A3L loaded and
you receive a A4L size message,
check the A4L column of the following table. The paper size at the top has
highest priority. In this case, since
81/2"×11"K is given a higher priority
than A3L, the message is printed on
81/2"×11"K.
If only B5 JISL is loaded and you receive an A3L message, the received
message is stored in memory and not
printed.
5
❖ Priority Table
Page reduction
Disabled
Reduction in
Sub-scan Direction
Enabled
Page Separation
Threshold
20 mm (0.79")
Width or Length
Priority
Width
• KK and LL indicate that the
message is split over two pages of
paper with the orientation and size
shown.
Note
❒ Paper placed in the bypass tray is
not usually selected for printing a
received message. However, you
can use this tray if you select the
bypass tray as the main paper tray
using Reception with Specified
Senders. See p.165 “Special Senders to Treat Differently”.
❒ Widths that this machine can receive are A4, B4 JIS, and A3. Any
messages narrower than A4 are
sent as A4 width with the length
unchanged.
❒ The paper size used to print a received message may be different
from the size of the sent original.
❒ If you specify a receiving tray with
the setting priority under System
Settings, the messages may be received in a different order by setting the priority table. The priority
tray may be used only when the
document received is the same size
as the priority tray.
Reference
p.99 “Image Rotation”
p.100 “Page Separation and
Length Reduction”
p.101 “Page Reduction”
“Tray Paper Settings”, General Settings Guide
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Printing Options
Setting priority trays
With the same size of paper loaded
into multiple trays, you can make the
machine use one tray for one function
and another tray for another function.
For example, you may load white A4
paper into tray 1 to use when making
copies, and yellow A4 paper into tray
2 to use when printing received faxes.
You can then easily identify for which
purpose paper has been output. You
can perform this setting using System
Settings. See “Tray Paper Settings”,
General Settings Guide.
Note
❒ When a different size of document
from the priority tray is received,
the tray containing the same size of
paper as the received document is
used.
Just size printing
If you turn this function on and no paper tray is stocked with paper of a
suitable size to print a received document, a message will appear on the
display prompting you to load paper
of the required size. When you have
loaded new paper, you can then print
the message.
Two messages can appear:
• Paper tray
• Bypass Tray
Limitation
❒ If the paper tray is pulled out or
the machine runs out of the specified size of paper, the message will
not be printed. Be sure the paper
tray is inserted.
❒ The action that follows pressing
[Exit] varies depending on the status of the machine when the message occurred.
• If any received documents or reports were being printed automatically,
the
printer
automatically continues printing from where it left off.
• If any documents or reports
were being printed manually,
the printer does not resume
printing. Perform the operation
from the beginning again.
5
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
05, bit 5).
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Reception Features
Having Incoming Messages
Printed on Paper from the
Bypass Tray
You can have messages sent from
Specified Senders printed on paper
from the bypass tray. This is useful if
you need messages printed on a size
of paper not stocked in the paper
tray(s).
You can load a maximum of 100
sheets of standard paper in the bypass tray.
Note
❒ Before you can use this function,
you need to turn on Authorized
Reception (Initial Setup Reception
Mode settings), program the Specified Senders (Key Operator Settings) along with the paper. See
p.146 “Reception Settings”. See
p.165 “Special Senders to Treat
Differently”.
❒ The print area is determined by the
optional expansion memory, resolution, and the vertical length of
the originals.
❒ If paper longer than 600 mm is
used, the paper may get wrinkled,
it may not be sent, or a paper jam
may occur.
❒ The machine can detect A5L,
A 4L , A3L(5 1 / 2 "× 8 1 / 2 "L,
81/2"×11"L, 11"×13"L, 8"×13"L)
paper sizes. When you load any
other size, specify the paper size.
See p.172 “Programming Bypass
Tray Paper Size” .
❒ If the specified paper size and the
size of paper set in the bypass tray
do not match, paper jams may occur, or the image may be truncated.
5
104
❒ If messages are printed on paper
smaller than A4, the image may be
truncated, or split across sheets.
❒ If you use this function, Image Rotation and 180-Degree Rotating
Printing are not possible.
JptrC1FaxGBCombine_F_FM.book Page 105 Thursday, August 21, 2003 11:33 AM
Where Incoming Message are Delivered - Output Tray
Where Incoming Message are Delivered Output Tray
Specifying Tray for Lines
The optional extra G3 interface unit is required.
You can specify the document feeding tray for each port (telephone or
LAN). For example, you can specify
documents received through the G3 1 port to be fed to the “Internal Tray
1” and documents received through
the G3 -2 port to be fed to the “Internal Tray 2”, facilitating separation of
files. You can also set the machine to
output Internet Faxes and ordinary
faxes onto different trays.
5
Note
❒ To use this function, specify the
port and destination using [Specify
Tray for Lines]. See p.146 “Reception
Settings”.
Tray Shift
The optional finisher is required.
When the optional finisher unit is selected for fax output, you can use the
Tray Shift function whenever a fax or
report is printed.
This is useful for separating faxes
stacked in the finisher output tray.
For example, if the previous incoming
fax was output to the left, the next incoming fax will be output to the right
and vice-versa.
Note
❒ You can turn this function on or off
with the User Parameters. See
p.161 “User Parameters” (switch
19, bit 0).
105
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Reception Features
5
106
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6. Fax via Computer
Sending Fax Documents from Computers
Using computers connected to the machine through parallel ports, IEEE 1394 (IP
Over 1394) ports, LANs, wireless LANs, or USB2.0 you can fax documents, created using Windows applications, to other fax machines over a telephone line.
• To send a fax, simply select [Print] from the Windows application, then select
LAN-Fax as the printer, and then specify a destination.
• In addition to sending faxes, LAN-Fax Driver allows this machine to be used
for printing out documents prepared on a computer for proof checking.
• To use LAN-Fax Driver, connect this machine to a LAN and make the necessary network settings, and then install LAN-Fax Driver and related utilities
on your computer.
AAG006S
Important
❒ Errors occurring when the machine is used as a LAN-Fax will not be displayed on the computer. Check the help menus using a Web browser.
107
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Fax via Computer
Before Use
Auto run program
To use these features, a LAN-Fax
Driver must be installed on your computer. Use the LAN-Fax driver included on the printer CD-ROM. You
must also make the required computer to fax network settings on the mac h i ne , a c co r d i n g t o t he t y p e o f
connection.
With Windows 95/98/Me, Windows
2000/XP, and Windows NT 4.0, the installers for various drivers and utilities
launch automatically as Auto Run programs when you insert the CD-ROM.
If your operating system is Windows
2000/XP or Windows NT 4.0, installing a printer driver using Auto Run requires Administrator permissions.
When you install LAN-Fax Driver using Auto Run, log on using an account
that has Administrator permissions.
Reference
When a personal computer and the
machine are connected in parallel:
See “System Settings (Parallel Connection)”, Printer Reference 2.
When using Ethernet, IEEE 1394
(IP over 1394), or IEEE 802.11b
(wireless LAN):
See “User Tools Menu (System Settings)”, Network Guide.
6
Installing the Software
You need to install LAN-Fax Driver
on your computer before using the
LAN-Fax functions. LAN-Fax Driver
is on the CD-ROM included with the
printer.
Address Book and LAN-Fax Cover
Sheet Editor are installed with LANFax Driver. Address Book helps you
edit LAN-Fax transmission destinations. LAN-Fax Cover Sheet Editor
helps you edit LAN-Fax cover sheets.
Note
❒ The following explanation assumes that you are familiar with
general Windows procedures and
practices. If you are not, see the
documentation that comes with
Windows for details.
108
Note
❒ If the plug and play function starts,
click [Cancel] in the [New Hardware
Found], [Device Driver Wizard], or
[Found New Hardware Wizard] dialog
box, and then insert the CD-ROM.
The [New Hardware Found] or [Found
New Hardware Wizard] dialog box appears depending on the system
version of Windows 95/98/Me,
Windows 2000, or Windows XP.
❒ Auto Run might not work automatically with certain OS settings.
If this is the case, double-click “Setup.exe”, located on the CD-ROM
root directory.
❒ If you want to cancel Auto Run,
hold down the {SHIFT}
} key (when
your system is Windows 2000/
Windows XP, hold down the left
{ SHIFT}
} key) while inserting the
CD-ROM. Keep the { SHIFT}
} key
hold down until the computer
stops reading the CD-ROM.
❒ Clicking [Cancel] during installation aborts the installation. If you
cancel the installation, restart your
computer and install the rest of the
software or printer driver.
LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor can be
installed by Auto Run.
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Sending Fax Documents from Computers
Installing individual applications
Preparation
Before installing the above applications, install SmartNetMonitor
for Client. See “Installing SmartNetMonitor for Client/Admin”,
Printer Reference 1.
Use the following procedure to install
LAN-Fax Driver, Address Book, and
LAN-Fax Cover Sheet Editor at one
time.
A Quit
all applications currently
running.
B Insert
the CD-ROM included
with this machine into the CDROM drive of your computer.
The installer launches automatically, and the language selection window appears.
Note
❒ Depending on your operating
system settings, the installer
may not launch automatically.
If it does not, double-click “SETUP.EXE” in the CD-ROM root
directory to launch the installer.
E Read all of the terms and, if you
agree, select [I accept the agreement],
and then click [Next].
Note
❒ If you select [I don't accept the
agreement], you cannot complete
the installation.
F Click
the [LAN-Fax Driver] check
box, and then click [Next].
G Confirm that the [Printer Name:<LAN-
Fax M3>] check box has been selected, and then click [Continue].
Note
❒ Select the desired port.
H Click [Finish].
The installation completion dialog
box appears.
6
I Click [Finish].
J Click [Exit].
C Select
the interface language of
the software, and then click [OK].
D Click [LAN-Fax Driver].
The software license agreement
window appears.
109
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Applications Stored on the
CD-ROM
This section provides information
about LAN-Fax Driver, Address
Book, and LAN-Fax Cover Sheet Editor.
LAN-Fax Driver
This driver allows you to use LANFax functions.
❖ Location of the File
The following folders are on the
CD-ROM:
• LAN-Fax Driver for Windows
95/98/Me
DRIVERSLAN-FAXWIN9X_Me
• LAN-Fax Driver for Windows
2000/XP
DRIVERSLAN-FAXWIN2K_XP
• LAN-Fax Driver for Windows
NT 4.0
DRIVERSLAN-FAX T4
6
❖ Operating Environment
• Computer
PC/AT Compatible
• Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT 4.0
• Display
VGA 640×480 dots or more
110
Limitation
❒ All operations cannot be guaranteed depending on the system environment.
❒ When you use Windows NT,
LAN-Fax Driver will not work in
an RISC base processor (MIPS R
series, Alpha AXP, PowerPC) environment.
Note
❒ Before beginning installation, exit
all other applications.
Address Book
Address Book helps you edit LANFax transmission destinations.
❖ Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT 4.0
LAN-Fax Cover Sheet Editor
LAN-Fax Cover Sheet Editor helps
you edit LAN-Fax cover sheets.
❖ Operating Systems
Microsoft Windows 95/98/Me
Microsoft Windows 2000/XP
Microsoft Windows NT 4.0
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Sending Fax Documents from Computers
Setting LAN-Fax Properties
This section describes how to make
settings such as paper size, resolution, and options.
• Paper size
• Orientation
• Tray
• Resolution
• Gray scale
• Printing images of True Type fonts
When this machine is connected to a
network, selections for the option
configuration are automatically performed.
For details, see Help.
Note
❒ If the options on this machine are
not configured as instructed, LANFax functions may fail to work as
intended.
❒ If your operating system is Windows 2000/XP or Windows NT
4.0, log on using an account that
has Administrator permissions.
A On the [Start] menu, point to [Settings], and then click [Printers].
Note
❒ With Windows XP Professional,
select [Printers and Faxes] on the
[Start] menu.
❒ With Windows XP Home Edition, select [Control Panel] on the
[Start] menu. Next select [Printers and Other Hardware], and then
[Printers and Faxes].
B Double-click
[LAN-Fax M3], and
then click [Properties] on the [File]
menu.
Note
❒ With Windows NT, click [Document Default] on the [File] menu.
C Make settings for the option configuration.
When using Windows 95/98/Me
A Click the [Paper] tab.
B Click [Accessories…].
When using Windows 2000,
Windows XP, or Windows NT
A Click the [Advanced] tab.
B Click [Printing Defaults…].
C Click [Accessories…].
6
D Confirm the settings for the option configuration.
When using a network
A If the settings do not match the
installed optional units, click
[Reload from Device].
When not using a network
A Select the check box besides
the installed optional units.
E Click [OK].
The settings for the option configuration are completed.
F Click [OK].
111
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Basic Transmission
This section describes how to send fax
documents created using Windows
applications.
To send a fax, simply select [Print]
from the Windows application, then
select [LAN-Fax] as the printer, and
then specify a destination in the [LANFax] dialog box.
Open the application document you
want to send or create a new document, and then perform the following
procedure.
For details, see Help.
Limitation
❒ When using SmartNetMonitor for
Client, you cannot send documents to this machine using more
than one LAN-Fax at the same
time.
6
Note
❒ To send to an Internet Fax destination, the destination must be set in
the destination list of this machine
beforehand. Use this machine's
destination list to specify Internet
Fax destinations. E-mail addresses
cannot be entered in the LAN-Fax
dialog box.
A On the [File] menu, click [Print].
B Select [LAN-Fax M3] in [Printer Name].
C Click [OK].
The LAN-Fax dialog box appears.
Note
❒ The setting method may differ
depending on the application
you are using. In all cases, select
[LAN-Fax M3] for the printer.
112
D Specify the destination.
Use one of the following procedures to specify a destination. For
details, see Help.
Note
❒ You can select the appropriate
line in the [Line:] list.
❒ You can specify up to 500 destinations.
❒ The machine can hold up to 64
documents sent using LANFax, as those to be transmitted.
Specifying a destination using a
destination list
A Enter a destination in the [Fax
Number:] box.
When using a destination list:
Enter [#] and the registration
number.
B Click [Next Number].
The entered destination is added and displayed in the [List of
Destinations:] box.
Note
❒ If you do not want the entered destination to be added
to the list, skip this step. Also
when this step is skipped, the
document will be sent to the
number entered in the [Fax
Number:] box.
C To specify more destinations,
repeat steps A and B.
Specifying a destination by
directly entering a fax number
A Enter a fax number in the [Fax
Number:] box.
Note
❒ To enter a pause, click [Pause].
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Sending Fax Documents from Computers
B Click [Next Number].
The entered destination is added and displayed in the [List of
Destinations:] box.
Note
❒ If you do not want the entered destination to be added
to the list, skip this step. Also
when this step is skipped, the
document will be sent to the
number entered in the [Fax
Number:] box.
C To specify more destinations,
repeat steps A and B.
Specifying a destination using
Address Book
In order to use this method, you
need to register destinations in the
address list using Address Book.
See p.110 “Address Book”.
A Select a CSV file containing
the desired address list, from
the drop-down menu.
Note
❒ Up to three files used most
lately appear in the dropdown menu. To use an address list that did not appear,
click [Browse...], and then select the file.
B In the [Name:] list select [Contact], [Company], or [Group], and
then select [ALL] or an initial
letter.
The destinations matching the
selected parameters appear.
C Click the destination to highlight it, and then click [Set as
Destination].
The entered destination is added and displayed in the [List of
Destinations:] box.
D To specify more destinations,
repeat steps B and C.
E Specify options.
Reference
p.113 “Attaching a cover sheet”.
p.114 “Previewing fax images”.
p.114 “Specifying options”.
p.115 “Printing and Saving”.
p.116 “Specifying Two-Sided
Printing”.
If you do not want to specify options, proceed to step F.
F Click [Send].
Note
❒ When you click [Print & Send], a
fax will be transmitted to the
destination and a copy of the
document you send will be
printed from your machine.
6
Attaching a cover sheet
Selecting the [Attach a Cover Sheet]
check box causes a cover sheet to be
attached to the top of the fax document.
The cover sheet includes the following items:
• Company name as destination info.
• Department name as destination
info.
• Person name as destination info.
• Title of address as destination info.
• Company name as sender info.
• Department name as sender info.
• Person name as sender info.
• Telephone number as sender info.
• Fax number as sender info.
113
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Fax via Computer
• Date
• Message
Note
❒ To edit the cover sheet, click [Cover
Sheet...]. See p.118 “Editing Fax
Cover Sheets”.
Previewing fax images
Selecting the [Preview] check box allows you to check how the fax document will be output at the
destination.
A Select the [Preview] check box, and
then click [Print] or [Send].
The [Preview] window appears.
B Check the image, and then click
[OK].
6
Note
❒ To cancel printing or sending,
click [Cancel].
Images on the Preview window
are not exactly the same as images
to be output.
Specifying options
You can specify the following options:
For details, see Help.
• Sending at a Specific Time
• User Code
• User ID
• Print Fax Header
• Document Server
A Click [Option...].
B Specify options you want to use.
❖ To send the fax document at a specific time:
Select the [Sending at Specific
Time] check box, and then specify a transmission time.
❖ To send with a user code:
Enter a user code into the [User
Code] field.
❖ To distinguish fax documents for
each user:
Enter a user ID into the [User ID:]
field. Use this option when
checking the job history using
SmartNetMonitor for Client.
❖ To have the header printed on the
fax document:
Select the [Print Fax Header]
check box.
❖ To store the fax document on the
Document Server:
Select the [Send to Document Server] check box, and then enter a
user name, file name, and password.
Note
❒ The user code you specified for
this machine must be the same
as the one entered in this machine. See “Registering a New
User Code”, General Settings
Guide.
❒ If [Hard Disk Unit] has not been
selected in the [Accessories]
window, you cannot perform
selection for "Document Server". See p.111 “Setting LAN-Fax
Properties”.
C Click [OK].
114
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Sending Fax Documents from Computers
- Transmission result notification
After you have sent faxes, this function informs you whether the fax was
successfully transmitted to its destination or not.
When you store documents in the
Document Server or use this machine
just as a printer, this function also informs you whether data was successfully transmitted to this machine or
not.
Note
❒ You cannot receive notification
when using SmartNetMonitor for
Client version 5.0 or earlier.
❒ Transmission results are informed
only when connected with a network using SmartNetMonitor for
Client.
- Managing transmission using
LAN-Fax Driver
From “SmartNetMonitor for Admin”,
“SmartNetMonitor for Client”, or a
Web browser, you can manage transmissions using LAN-Fax Driver. You
can view the following information
on transmitted files using LAN-Fax
Driver.
• User ID
• Status
• Number of pages
• Start time
• File No.
Reference
For details, see Help.
Printing and Saving
You can print documents created using Windows applications.
You can also save documents in TIF
format.
Open the application document you
want to print or create a new document, and then perform the following
procedure.
For details, see Help.
Note
❒ You can select whether to cause
the machine to automatically restart printing when problems such
as paper running-out or paper
jams are resolved. The machine
may not allow LAN-Fax Driver to
send documents until it finishes reprinting. See p.161 “User Parameters” (switch 20, bit 1).
❒ You can select the time delay after
problems are resolved until the
machine restarts printing. See
p.161 “User Parameters” (switch
20 , bit 2/3/4/5).
6
A On the [File] menu, click [Print...].
B Select [LAN-Fax M3] in [Printer
Name], and then click [OK].
The [LAN-Fax] dialog box appears.
Note
❒ The setting method may differ
depending on the application
you are using. In all cases, select
[LAN-Fax M3] for the printer.
Printing
A Click [Print].
115
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Specifying Two-Sided Printing
A Selecting the [Duplex printing]
check box.
B Click [Print].
Saving as Files
You can save the fax document in
TIF format.
A Select the [Save as file] check
box.
B Click [Save to...].
C Select a folder on the folder
tree.
D Select a file naming method.
Note
❒ To manually enter a file
name, select the [Specify file
name when saving] check box.
To have the program itself
name the file, select the [Automatically create a new file ]
check box.
E Click [OK].
F Click [Save].
If you have selected [Automatically create a new file], the image
file is assigned a name and
saved under the specified folder. The file name will be RicHHMMSS.tif (HH: hours, MM:
minutes, SS: seconds).
G Enter a file name.
6
Note
❒ You can also change the folder in this step.
H Click [Save].
The image file is saved in the
specified folder.
116
Editing Address Book
You can program and edit destinations in the address list using the Address Book.
For details, see Help.
A On the [Start] menu, point to [Pro-
grams], [LAN-Fax Utilities], and then
click [Address Book].
The Address Book display appears.
Note
❒ If LAN-Fax Driver has already
s t a r t e d up , c l i c k [ A d d r e s s
Book...].
B Click
[New/Browse], and then select the CSV file containing the
address list to be edited.
C Edit
an existing destination or
program a new one.
Note
❒ You can use files created in CSV
format, as Address Book data.
For this purpose, create CSV files
that conform to a certain format.
For more information, see Help.
❒ You can register the Address
Book data of this machine in the
LAN-Fax's Address Book.
Programming new destinations
A Enter the destination and name.
Note
❒ For [Line:], select the appropriate line type; G3, G3-2, or
G3-3, G3 Dir. Auto, G3 PABX
Auto. Do not select G3-3, G4,
and I-G3, which is unavailable on this machine.
B Click [Add].
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Sending Fax Documents from Computers
Editing programmed destinations
A Select the destination you
want to edit in the list.
The company name should appear in gray.
B Edit the data.
C Click [Update].
Deleting programmed
destinations
A Select the destination you
want to edit in the list.
The company name should appear in gray.
B Click [Delete].
C Click [Yes].
D Click [Close].
E If you made changes to a destination, a confirmation message appears. To save the changes, click
[Yes].
If you do not want to save the
changes and want to quit editing,
click [No].
To return to the editing display,
click [Cancel].
Note
❒ The confirmation dialog box
does not appear when you have
not made any changes after
starting Address Book.
-Using the machine's Address
Book data as the LAN-Fax's
Address Book data
You can retrieve the Address Book
data of this machine using SmartNetMonitor for Admin and edit it to register in the LAN-Fax's Address Book.
Reference
For more information, see Help on
SmartNetMonitor for Admin.
-Managing the facsimile
functions using
SmartNetMonitor for Admin
Using SmartNetMonitor for Admin,
you can check information about the
machine's facsimile functions and
save the information on the computer.
SmartNetMonitor for Admin provides
the following management functions:
Using [Address Management Tool], you
can check the information about destinations programmed on the machine and change the fax numbers
and names of these destinations. You
can also register a new destination.
Using [Address Management Tool], you
can retrieve destinations programmed
on the machine and save them on the
computer as CSV files. You can then
export the saved CSV files to the Address Book of LAN-Fax Driver using
the Address Book application.
6
Note
❒ For the method of installing SmartNetMonitor for Admin, see the
Printer Reference 1.
❒ For detailed operations, see Network Guide and Help on SmartNetMonitor for Admin.
117
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Editing Fax Cover Sheets
LAN-Fax Cover Sheet Editor allows
you to edit the format for fax cover
sheets. It is necessary to create a cover
sheet file before attaching a cover
sheet to fax messages using LAN-Fax
Driver.
B Edit the cover sheet.
Note
❒ For details about operations, see
Help.
C Click [Save as...] on the [File] menu.
D Select a folder, and then enter a
file name.
Creating a cover sheet
Use the following procedure to create
a fax cover sheet.
You can edit the items below using
LAN-Fax Cover Sheet Editor.
• Company name as destination info.
• Department name as destination
info.
• Person name as destination info.
• Title of address as destination info.
• Company name as sender info.
• Department name as sender info.
• Person name as sender info.
• Telephone number as sender info.
• Fax number as sender info.
• Date
• Message
6
Note
❒ Cover sheet data is stored in its
own format (using "fcp" as its extension)
A On the [Start] menu, point to [Pro-
grams], [LAN-Fax Utilities], and then
click [LAN-Fax Cover Sheet Editor].
The dialog box of LAN-Fax Cover
Sheet Editor appears.
118
E Click [Save].
Attaching a created cover sheet
Use the following procedure to attach
a created cover sheet file to a fax message.
A On the [File] menu, click [Print...].
B Select “LAN-Fax M3” in “Printer
Name”, and then click [OK].
The [LAN-Fax] dialog box appears.
C Click [Cover Sheet...].
The [Cover Sheet...] dialog box appears.
D Select a cover sheet file from the
drop-down list or after clicking
[Browse...] in [Select Cover Sheet].
Note
❒ The selection made in [Select
Cover Sheet] is not canceled unless you select another file. If
you want to change only destination information, skip this
step and proceed to step E.
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Sending Fax Documents from Computers
E Enter the destination information.
Note
❒ You can select [Use Address
Book], [To Whom It May Concern],
[Edit Names], or [None]. Selecting
[Edit Names] allows you to enter
company, department, and person names.
F To print the date, select the [With a
Date] check box.
G Enter the sender information.
Note
❒ You can enter company, department, and person names, and
telephone and fax numbers.
❒ To add a message, select the
[With a Message] check box, and
then enter a message.
H Click [OK].
I Specify a destination.
J Select the [Attach a Cover
Sheet]
check box.
K Click [Send].
LAN-Fax Operation Messages
6
Note
❒ You can have the LAN-Fax Error Report printed when options are not properly selected, or there is a communication error with a computer. See p.161
“User Parameters” (switch 20, bit 0).
Message
Causes and Solutions
Cannot access the printer. Click [retry] to send
the data again.
Check the network connection.
The number of entries in
Destinations exceed the
limits. Up to 500 entries
can be entered.
The number of destinations specified exceeds the maximum possible. The maximum number of destinations
that can be specified at one time is 500.
“LAN-Fax” has already
been launched. Cannot
launch it again.
The [LAN-Fax] dialog box is already open. Quit LAN-Fax
once, and then start it up again.
Failed to allocate memory.
Available memory on the computer is insufficient. Quit
applications currently not in use.
Check that the power is turned on.
119
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LAN-Fax Error Report
This report is printed when options are not properly selected, or a communication error with a computer occurs. Check the error message of the report.
If you entered a user code in the [Options] dialog box, this report can be sent to
you by e-mail, provided your e-mail address is programmed in the machine.
However, if User Code Management is on for fax, the report is not sent.
Note
❒ You can select whether or not a LAN-Fax Error Report is printed. See p.161
“User Parameters” (switch 20, bit 0).
Error Messages
Check the error report, and then try again.
LAN-Fax Result by E-mail
If you entered a user code in the [Options] dialog box, the result can be sent to you
by e-mail, provided your e-mail address is programmed in the machine.
6
Note
❒ You can select whether or not a LAN-Fax Result is sent to the specified e-mail
address. See p.161 “User Parameters” (switch 20, bit 7). If the message failed
to be sent to one or more of the specified destinations, the result is sent regardless of this setting.
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Viewing Fax Information Using a Web Browser
Viewing Fax Information Using a Web
Browser
You can view received fax messages
and their lists or print these messages
using a Web browser on a network
computer.
Note
❒ You need to select "Store" as the
"Reception File Setting" in the Facsimile Features menu. See p.186
“Storing or Printing Received Documents”.
❒ You can also check and manage
the documents using DeskTopBinder V2 Lite. See p.137 “Managi n g D o c u m e n t s Sa v e d i n t h e
Document Server from a Computer”.
Reference
“Configuring the Network Interface Board Using a Web Browser”,
Network Guide
Viewing, Printing, and Deleting
Received Fax Messages Using
a Web Browser
Use the following procedure to view
and/or print received fax messages
using a Web browser.
Viewing received fax messages using a
Web browser
A Start a Web browser.
B Enter the machine's IP address in
6
the [Address] field.
C Click [Fax Received File].
With a user code (stored
reception file) programmed
A If you have programmed a user
code, enter the code, and then
press [OK].
A list of the received fax messages appears.
Note
❒ If the programmed user code
has been deleted using the
Address Book Management
function under System Settings, a message indicating
incorrect user code entry appears. If this is the case, reprogram a user code. See
p.188 “Setting a User Code
for Viewing Received and
Stored Documents”.
121
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D Click the Property icon of the desired fax message.
Information such as reception
dates, senders, line types, number
of pages, and file numbers appear
in addition to preview images.
Note
❒ To view a list of the fax messages, select the thumbnail display,
detail display, or icon display.
Click [Thumbnails], [Details], or
[Icons].
E View the content of the fax message.
Note
❒ To enlarge the preview image,
click [Enlarge Image]. Enlargeme nt can no t be p erform ed
without Acrobat Reader installed. For more information,
see Help on the Web browser.
6
F To
download the received fax
message, click [PDF] or [Multi-page
TIFF].
Clicking [PDF] causes Acrobat
Reader to be started and the message to be displayed.
Clicking [Multi-page TIFF] causes a
downloading confirmation window to appear.
Note
❒ The method for downloading
differs depending on the selected format. For more informat io n , se e H e lp o n t h e W e b
browser.
122
Printing fax information using a Web
browser
A Start a Web browser.
B Enter the machine's IP address in
the [Address] field.
C Click [Fax Received File].
The list of received fax messages
appears.
D Click and select the check box be-
side the fax message to be printed.
Note
❒ To view a list of the fax messages, select the thumbnail display,
detail display, or icon display.
Click [Thumbnails], [Details], or
[Icons].
E Click [Print].
F Click [Start Print].
Note
❒ To cancel printing, press [Cancel] before clicking [Start Print].
❒ You can change the printing order of selected multiple messages. You can also have messages
printed on both sides of paper.
For more information, see Help
on the Web browser.
G Click [OK].
The display returns to that of step
D.
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Viewing Fax Information Using a Web Browser
Deleting fax information using a Web
browser
A Start a Web browser.
B Enter the machine's IP address in
the [Address] field.
C Click [Fax Received File].
The list of received fax messages
appears.
D Click and check the check box beside the fax message to be deleted.
Note
❒ To view a list of the fax messages, select the thumbnail display,
detail display, or icon display.
Click [Thumbnails], [Details], or
[Icons].
6
E Click [Delete].
F Click [Delete File].
Note
❒ To cancel deletion, press [Cancel] before clicking [Delete File].
❒ After selecting multiple messages, you can also cancel deletion of some of the selected
messages. For more informat io n , se e H e lp o n t h e W e b
browser.
G Click [OK].
The display returns to that of step
D.
123
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Fax via Computer
Viewing Received Messages on a
Computer
ScanRouter V2 Professional (sold separately) is also required as a delivery server. DesktopBinder V2 Professional Lite or DesktopBinder V2 Professional software (both sold
separately) must be installed on your computer.
Delivering Received Messages
Messages received by the machine
can be viewed on or downloaded to a
computer with the network delivery
server, ScanRouter V2 Professional.
This is a useful function, enabling you
to view and store messages on your
computer without printing them.
Using the delivery server, you can
eliminate the task of retrieving and
delivering messages.
6
❖ Functions
Delivery server provides the following functions:
• Use the delivery server to associate
incoming messages (Confidential
ID, SUB Code, Own Name, and
Own Fax Number) with receivers,
so messages are delivered to the
intended receivers.
• You can select the delivery method for incoming messages: "Save
in the delivery server inbox,"
"Send as an e-mail attachment,"
or "Save in the designated PC
folder." Incoming messages with
no Confidential ID, ID Override
Confidential Transmission, SUB
Code, Own Name, or Own Fax
Number are saved in the delivery server inbox. You can also set
so that the received messages are
stored in the specified delivery
server inbox according to the
used line for reception.
124
• You can check or download received messages stored in the
delivery server inbox using
DesktopBinder V2 Professional
Lite or DesktopBinder V2 Professional.
Limitation
❒ Confidential messages are
also forwarded to the delivery server.
Note
❒ To view or download messages stored in the delivery
server inbox, you need to install th e separat ely so ld
DesktopBinder V2 Professional Lite or DesktopBinder
V2 Professional on your computer.
❒ To send received messages to
your computer as e-mail attachments, you need to have
a ScanRouter V2 Professional-compatible e-mail program on your computer.
❒ To create a network using the
delivery se rver, settings
must be specified in the User
Tools of the machine. Settings must also be specified
on the delivery server. See
“Settings You Can Change
with User Tools – File Transfer”, General Settings Guide.
JptrC1FaxGBCombine_F_FM.book Page 125 Thursday, August 21, 2003 11:33 AM
Viewing Received Messages on a Computer
❒ See ScanRouter V2 Professional Help or instructions
for more information on the
delivery server (ScanRouter
V2 Professional).
❒ For information about DesktopBinder V2 Lite/Professional, see DesktopBinder V2
Lite/Professional Help or instructions.
6
125
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Fax via Computer
6
126
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7. Simplifying the Operation
Programs
If you regularly send messages to a
particular destination or transmit using the same functions, you can save
repetitive keypad operations by registering this information in a Keystroke Program.
Registering and Changing
Keystroke Programs
Keystroke Programs can be recalled
by just pressing a Quick Dial key. The
following procedure can be used to
program a new Keystroke Program or
overwrite an old one.
You can register the following items
in Keystroke Programs:
• Memory Transmission, Internet
Fax transmission, Difference size
originals, Immediate Transmission, destinations (up to 500 numbers), resolution, original type, G3
communication mode, Stamp,
Send Later, Default ID, Auto Image Density, Manual Image Density, Scan Area, Auto Document,
Book Fax, Polling Transmission,
Polling Reception, Transfer Request, two-sided transmission, entering text, reception confirmation
settings, and BCC transmission
settings, optional functions
• Program name (up to 20 characters)
Note
❒ The maximum number of programs you can register is 100 (200
with the optional fax function upgrade unit).
❒ Use the same procedure to register
and change programs. Follow the
procedure for the items you want
to change.
❒ The method of registering or
changing programs for the copy
function is different from that of
the fax function.
❒ You cannot register the following
using program No. 1.:
• Any destination
• Polling Transmission
• User Transmission
• Store File
• Specifying a stored file
• Enter Subject of Mail Options
A Make sure that the machine is in
facsimile mode and the standby
display is shown.
Note
❒ If the standby display is not
shown, press the { Facsimile}
}
key.
B Prepare
for registering the pro-
gram.
Note
❒ The procedure for programming differs depending on the
items you want to register.
❒ Press the {Clear Modes}
} key to
cancel programming.
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Simplifying the Operation
Example of registering a program
using Send Later with the fax
number “0123456789”
A Press {0}
}, {1}
}, {2}
}, {3}
}, {4}
}, {5}
},
{ 6}
} , { 7}
} , { 8}
} , { 9}
} using the
number keys.
B Perform the Send Later setting
till the procedure of pressing
[OK] to return to the standby
mode.
Reference
p.3 “Sending at a Specific
Time (Send Later)”
C Press the {Program}} key.
D Make sure that [Register] is selected.
7
Note
❒ If you make a mistake, press
[Cancel] and select a program
number again.
❒ When you change a Keystroke
Program, press [Register] after
pressing the program number
you want to change. If you
make a mistake, press [Do not
Register] and return to step E.
F Enter the program name, and then
press [OK].
The standby display appears.
Note
❒ If you make a mistake, press
[Backspace] or [Delete All], and
then try again.
❒ You should register the program name.
❒ To cancel a programmed program, press [Cancel]. The display returns to that of step E.
Reference
“Entering Text”, General Settings Guide
Registering a priority function using a
program
E Select a program number in which
“*Not Programed” is shown.
128
You can select whether or not the
function registered in program No. 1
will be set after the power is turned
on or the {Clear Modes}
} key is pressed.
After registering a function in program No. 1, select [Program No.1] for
[Change Initial Mode] on the Facsimile
Features menu. See p.144 “General
Settings/Adjustment”.
JptrC1FaxGBCombine_F_FM.book Page 129 Thursday, August 21, 2003 11:33 AM
Programs
Changing a program name
Deleting a Program
A Make sure that the machine is in
A Make sure that the machine is in
facsimile mode and the standby
display is shown.
Note
❒ If the standby display is not
shown, press the { Facsimile}
}
key.
facsimile mode and the standby
display is shown.
Note
❒ If the standby display is not
shown, press the { Facsimile}
}
key.
B Press the {Program}} key.
B Press the {Program}} key.
C Press [Change Name].
C Press [Delete].
7
D Select the program number of the
D Select
E Enter a new program name, and
E Press [Yes].
name you want to change.
then press [OK].
Note
❒ Press [Cancel] to cancel the
change, and proceed to step F.
F Press [Exit].
The standby display appears.
the program number you
want to delete.
Note
❒ Press [No] not to delete the program. The display returns to
that of step C.
F Press [Exit].
The standby display appears.
129
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Simplifying the Operation
Using a Program
Note
❒ Using the program causes the previous settings to be cleared.
A Make sure that the machine is in
facsimile mode and the standby
display is shown.
Note
❒ If the standby display is not
shown, press the { Facsimile}
}
key.
B Place the original.
Note
❒ If you have no programmed
destinations or scan settings as
programs, enter the fax number
of the destination and select the
scan settings you require.
C Press the {Program}} key.
7
D Select
the program number you
registered.
The standby display appears.
Then, the programmed fax
number is shown. Transmission
Mode is selected.
130
E Press the {Start}} key.
The fax number and specified time
are shown on the display, and the
machine starts to scan the original.
The registered program will start.
JptrC1FaxGBCombine_F_FM.book Page 131 Thursday, August 21, 2003 11:33 AM
Using the Document Server
Using the Document Server
The Document Server can store documents from various applications.
The documents that are stored using
the facsimile function are available to
transmit by facsimile.
Storing in the Document Server enables the following:
• Once stored, a document can be
sent out as many times as you
want, just by selecting it.
• Storing a document does not use
facsimile memory.
You can send and print multiple
stored documents as a single docum en t, an d also se nd t hem with
scanned originals at the same time.
Follow the instructions under [Select
Stored File] in [Sub TX Mode] when
sending or printing stored documents. See p.67 “Sending a Stored
File”.
Reference
“What You Can Do with This Machine”, General Settings Guide
Important
❒ Data stored in the machine might
be lost if some kind of failure occurs. The manufacturer shall not
be responsible for any damage that
might result from the loss of data.
❒ You can specify whether or not the
machine automatically deletes
documents from the Document
Server after a certain number of
days. The delete function is preconfigured with the software and
automatically deletes any stored
document that is more than three
d ays (72 hours) old. You can
change the setting with “Auto Delete File”under “Key Operator
Tools” . See “Key Operator Tools
— Auto Delete File”, General Settings Guide.
❒ You can store approximately 9,000
pages (ITU-T No.4 chart) in the
Document Server, using the copy,
facsimile, printer, and scanner
functions.
❒ The Document Server (Copier,
Facsimile (except for storing received document), Printer, and
Scanner functions in total) has a
memory capacity of approximately 2,000 documents.
❒ You can store up to 1,000 pages per
document.
❒ You cannot check received and
stored documents through the
Document Server. See p.34 “Printing Received and Stored Documents”.
7
Note
❒ Stored documents are not deleted
even when there is a power failure,
or the main power switch is turned
off.
131
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Simplifying the Operation
Storing a Document
C Press [Store File].
You can store and send a document at
the same time. You can also just store
a document.
❖ File names
Scanned documents are automatically assigned names like
“FAX0001” or “FAX0002”. See
p.133 “Setting a file name”.
❖ User Names
You can set this function if necessary to know who and what departments stored documents in the
machine. See p.133 “Programming
a user name”.
D Select [Store & Transmit] or [Store only].
Select [Store & Transmit] to send
documents after they are stored.
❖ Password
You can set this function so as not
to send to unspecified people. See
p.133 “Setting a password”.
7
Note
❒ You can change file names and
user names. See p.134 “Changing
I n f o rm at io n o f S t o re d D o c u ments”.
A Make sure that the machine is in
facsimile mode and the standby
display is shown.
If th e st and by display is n ot
shown, press the {Facsimile}
} key.
Select [Store only] to store documents.
W hen [Stor e only] is sel ec ted ,
“pppppppppp” is shown.
E Press
[File Info. Setting], and then
set the user name, file name, and
password as necessary.
B Place the original, and then select
the scan settings you require.
Reference
p.13 “Placing Originals”, Facsimile Reference <Basic Features>
Note
❒ If you are not setting a user
name, file name, or password,
proceed to step F.
❒ You cannot change multiple
documents at once.
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Using the Document Server
Programming a user name
Note
❒ Set a user name from those programmed in the user code. User
code is programmed in System
Settings. See “Registering a
New User Code”, General Settings Guide.
Setting a file name
A Press [File Name].
A Press [User Name].
B Enter the file name, and then
press [OK].
Reference
“Entering Text”, General Settings Guide
C Press [OK].
B Press the user name to be programmed, and then press [OK].
Setting a password
A Press [Password].
Note
❒ Press the title key to switch
between titles.
❒ To set an non-programmed
user name, press [Non-programmed Name], and then enter the name. User names
entered by pressing [Non-programmed Name] are not programmed into the user code.
7
B Enter a password using the
number keys, and then press
[#
#].
Reference
“Entering Text”, General Settings Guide
C Press [OK].
133
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Simplifying the Operation
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then reenter your password.
❒ You can enter up to four digits.
C Enter the password again, and
then press [#
#].
D Press [OK].
Note
❒ Press [Change] to enter a different password.
E Press [OK].
F Press [OK].
G If you have selected [Store & Transmit], specify the receiver.
Changing Information of
Stored Documents
You can change the file name, user
name, and password of stored documents.
To change a stored document, delete
the document you no longer need,
and then reprogram the new document. See p.136 “Deleting a Stored
Document”.
Note
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B. See
p.145 “Quick Operation Key”.
A Press [Sub TX Mode].
Note
❒ If you have selected [Store only],
proceed to step H.
7
H Press the {Start}} key.
B Select [Select Stored File].
C Select [Manage/Delete File],
and
then press the document to be
changed.
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Using the Document Server
D If you select a document for which
a password is set, enter the password, and then press [OK].
When a selected file does not have
a password, proceed to step E.
E Change
the desired information
of the stored document.
C Enter the new user name, and
then press [OK].
Note
❒ Press the title keys to switch
between titles.
❒ To set a non-programmed
user name, press [Non-programmed Name], and then enter the name.
❒ User names entered by pressing [Non-programmed Name]
are not programmed into the
user code.
Reference
“Entering Text”, General Settings Guide
Changing the file name
A Press [Change File Name].
B Press [Backspace] or [Delete All],
and then re-enter the file name.
7
Changing a user name
A Press [Change User Name].
B Press [Clear].
The user name is deleted.
Reference
“Entering Text” General Settings Guide
C Press [OK].
Changing the password
A Press [Change Password].
B Press upper [Change].
135
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Simplifying the Operation
C Enter a new password using
the number keys, and then
press [#
#].
D Press lower [Change].
E Enter the password again, and
then press [#
#].
F Press [OK].
C Press [Manage/Delete File].
D Select the document you want to
delete.
F Press [Exit].
G Press [OK].
The standby display appears.
Deleting a Stored Document
7
Use this function to delete stored documents.
Note
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B. See
p.145 “Quick Operation Key”.
Note
❒ You can also delete multiple
documents at once.
With a programmed password
A Enter a password using the
number keys, and then press
[OK].
A Press [Sub TX Mode].
E Press [Delete File].
F Press [Delete].
B Press [Select Stored File].
136
Note
❒ If you do not want to delete the
document, press [Do not Delete].
JptrC1FaxGBCombine_F_FM.book Page 137 Thursday, August 21, 2003 11:33 AM
Using the Document Server
G Press [Exit].
H Press [OK].
The standby display appears.
Managing Documents Saved
in the Document Server from a
Computer
Using a Web browser
Fax documents saved in the Document Server can be viewed using a
Web browser on a network computer.
These fax documents can also be
downloaded to the computer's hard
disk. See p.121 “Viewing Fax Information Using a Web Browser”.
Using DesktopBinder
Fax documents saved in the Document Server can be viewed and controlled from a network computer
with DesktopBinder V2 Lite or DesktopBinder V2 Professional installed.
The following operations are available using the computer:
• Displaying
documents
(Easy
Viewer)
• Displaying document properties
(Properties)
• Deleting documents (Delete)
• Copying documents to a computer
(Copy)
• Printing documents (Print from
Document Server)
• Exporting documents as files (Export Document)
For more information, see DesktopBinder V2 operating instructions and
Help.
7
Note
❒ Settings made in System Settings
enable you to send documents to
the delivery server. See “Setting up
the Machine on a Network”, Network Guide.
137
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Simplifying the Operation
7
138
JptrC1FaxGBCombine_F_FM.book Page 139 Thursday, August 21, 2003 11:33 AM
8. Facsimile Features
Function List
The User Tools allow you to program your identification, store frequently used
numbers and settings, and customize default settings to meet your needs.
The User Tools are grouped by functions so that you can quickly and easily find
the desired User Tool.
❖ General Settings /Adjustment
Description
Reference
Default Transmission Mode and scan settings. When the power is turned on, settings
specified here are selected:
p.144 “General Settings/Adjustment”
• Memory/Immediate Transmission
Switch
• Text Size Priority
• Original Type Priority
• Auto Image Density
• Adjust Scan Density
• Select Title
• Change Initial Mode
• Adjust Sound Volume
p.73 “Adjusting the Volume”, Facsimile Reference <Basic Features>
• Program Fax Information
p.65 “Initial Settings and Adjustments”, Facsimile Reference <Basic Features>
• Scan End Reset
• Transmission Stamp Priority
• Line Priority Setting
• Program Economy Time
• On Hook Mode Release Time
• Quick Operation key
139
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Facsimile Features
❖ Reception Settings
Description
Reference
Allows you to switch the following reception
functions on or off:
p.146 “Reception Settings”
• Switch Reception Mode
• Authorized Reception
p.169 “Authorized RX (Authorized Reception)”
• Forwarding
p.169 “Forwarding”
• Reception File Print Quantity
p.169 “Reception File Print Qty”
• Two-Sided Print
p.97 “Two-Sided Printing”
• Reception Reverse Printing
p.100 “Reverse Order Printing”
• Paper Tray
p.170 “Paper Tray”
• Specify Tray for Lines
p.105 “Specifying Tray for Lines”
• Checkered Mark
p.96 “Checkered Mark”
• Center Mark
p.96 “Centre Mark”
• Print Reception Time
p.97 “Reception Time”
❖ E-mail Settings
Description
Reference
• Internet Fax Settings
p.147 “E-mail Settings”
• Maximum E-mail Size
• SMTP Reception File Delivery Settings
8
140
JptrC1FaxGBCombine_F_FM.book Page 141 Thursday, August 21, 2003 11:33 AM
Function List
❖ Key Operator Tools
Description
Reference
• Program/Change/Delete Standard Mes- p.149 “Key Operator Setting”
sage
• Store/Change/Delete Auto Document
• Program/Change/Delete Scan Size
• Print Journal
• Transmission Page Count
• Forwarding
• Memory Lock Reception
• ECM
• Parameter Setting
• Program Special Sender
• Box Setting
• Transfer Report
• Program Confidential ID
• Program Polling ID
• Program Memory Lock ID
• Select Dial/Push Phone
• Reception File Setting
- Displays
•
•
•
•
Each menu appears in each tab.
You can switch the display by pressing [U
U Prev.] or [T
T Next].
The selected item is highlighted.
When you have made all required settings, press [OK]. If [OK] is not pressed,
the new settings might be canceled.
• Press [Cancel] to cancel the new settings. The previous display appears.
8
141
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Facsimile Features
- Key Operator Code
When Key Operator Code is programmed and turned on, users have to enter a
programmed Key Operator Code (eight digits maximum) to operate the User
Tools. This prevents unauthorized people from changing settings.
Note
❒ You can turn the Key Operator Code on or off in “User Tools Menu (System
Settings)”. See “Key Operator Tools”, General Settings Guide.
❒ When you set the Key Operator Code to active, enter a code (eight digits maximum) using the number keys and select [Partial] or [All Initial Settings] to limit
access.
• When [Partial] is selected:
Only Key Operator Tools are protected with a Key Operator Code.
• When [All Initial Settings] is selected:
Key Operator Tools and User Tools are protected with a Key Operator
Code.
A Press the {User Tools/Counter}
} key.
B Press [Facsimile Features].
If you have selected [All Initial Settings], proceed to step D.
C Press [Key Operator Tools].
D Enter a Key Operator Code (eight digits maximum) using the number keys.
8
E
Press [OK].
Note
❒ If you enter a Key Operator Code not programmed, the display will return
to that of step D.
142
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Accessing User Tools (Facsimile Features)
Accessing User Tools (Facsimile Features)
Customize the facsimile settings according to the operations to be frequently performed.
B Press [Facsimile Features].
Note
❒ The machine allows you to change
the facsimile defaults in a mode
that is not the facsimile mode. After changing the defaults, select
facsimile mode again. This section
describes the facsimile defaults
that the machine allows you to customize.
❒ Customized facsimile defaults are
kept until the defaults are changed
again. The new settings are not
cancelled by turning off the main
power switch or the Operation
switch or pressing the { Clear
Modes}
} key.
C Select the item that you want to
Reference
For the items that can be changed
using System Settings, see “User
Tools (System Settings)”. See “User Tools Menu (System Settings)”,
General Settings Guide.
A Press the {User Tools/Counter}} key.
The menu display for facsimile default settings appears.
change.
The corresponding setting display
appears.
Reference
p.139 “Function List”
D Follow the displayed instructions
to change the default, and then
press [OK].
Note
❒ If you make a mistake, press
[Cancel].
Quitting Default Settings
A After changing the defaults, press
8
[Exit] on the main menu display
for default settings.
The standby display appears.
The main menu display for default
settings appears.
Note
❒ With a Key Operator Code programmed, changing the default
causes the Key Operator Code
entry display to appear. If this
happens, enter the programmed
code first. For the Key Operator
Code, see “Key Operator Tools”,
General Settings Guide.
Note
❒ You can also press the {User
Tools/Counter}
} key to quit the
main menu display for default
settings.
143
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Facsimile Features
General Settings/Adjustment
❖ Memory/Immed. Transmission Switch
Use this function to specify the
Transmission Mode for document
transmission.
• Memory Transmission
• Immediate Transmission
❖ Text Size Priority
Use this function to specify the
character size of your originals for
scanning.
• Standard
• Detail
• Super Fine (expansion memory
required)
❖ Original Type Priority
Use this function to specify the
type of originals for scanning.
• Text
• Text/Photo
• Photo
8
❖ Auto Image Density
Use this function to prioritize automatic Image Density for scanning
your originals.
• ON
• OFF
❖ Adjust Scan Density
Use this function to specify the
scan density of your originals.
❖ Select Title
Use this function for selecting the
title to be shown on the destination
list.
• Title 1
• Title 2
• Title 3
144
❖ Change Initial Mode
Use this function to select whether
contents registered in program
No.1 are to be used as the initial
settings after the power is turned
on or the { Clear Modes}
} key is
pressed:
• Standard
• Program No.1
Note
❒ You cannot select Program
No.1 if program No.1 has not
been programmed with priority functions.
❖ Adjust Sound Volume
See p.73 “Adjusting the Volume”,
Facsimile Reference <Basic Features>.
• On Hook Mode
• At Transmission
• At Reception
• At Dialing
• At Printing
❖ Program Fax Information
See p.65 “Initial Settings and Adjustments”, Facsimile Reference <Basic Features>.
• Fax Header
• Own Name
• Own Fax Number
❖ Scan End Reset
Use this function to return to the
initial settings each time an original is scanned.
• ON
• OFF
❖ TX Stamp Priority
Use this function to press a TX
stamp.
• ON
• OFF
JptrC1FaxGBCombine_F_FM.book Page 145 Thursday, August 21, 2003 11:33 AM
Accessing User Tools (Facsimile Features)
❖ Line Priority Setting
Use this function to specify the line
of usage.
Note
❒ The display may differ depending on the line type you have.
❖ Program Economy Time
Use this function for specifying a
time for transmission when call
charges are low. See p.3 “Sending
at a Specific Time (Send Later)”.
Limitation
❒ You can program only one
Economy Time.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
❖ On Hook Mode Release Time
Use this function to specify a time
to cancel On Hook mode after you
transmit using On Hook dialing.
• 1 minute
• 3 minutes
• 5 minutes
• 10 minutes
❖ Quick Operation Key
Frequently used functions programmed as Quick Operation keys
are shown on the menu immediately after the power is turned on.
The Quick Operation keys can be
programmed with the following
functions:
• Journal
• TX File Status (Transmission
File Status)
• Print Conf. RX (Print Confidential Reception)
• Print Memory Lock
•
•
•
•
•
•
•
•
•
•
Stored File
Send Later
Auto Document
2 Sided Original
Closed Network
Polling TX (Polling Transmission)
Polling RX (Polling Reception)
Fax Header Print
Label Insertion
RX File Status (Reception File
Status)
• Forwarding
• Transfer Request
• Switch RX Mode (Reception
Mode Switch)
• Manual E-mail RX (Manual Email Reception)
• TX Status Report (Transmission
Status Report)
• User TX (User Transmission)
• E-mail TX Results (E-mail
Transmission Results)
Up to three functions can be programmed into a Quick Operation
keys.
8
A Select Quick Operation key
you want to program.
B Select the function you want to
program in the Quick Operation key.
Note
❒ Functions that appear dimmed
have already been set.
145
JptrC1FaxGBCombine_F_FM.book Page 146 Thursday, August 21, 2003 11:33 AM
Facsimile Features
Reception Settings
❖ Switch Reception Mode
Specify the method for receiving
fax messages.
• Manual Reception
• Auto Reception
❖ Authorized RX (Authorized Reception)
Specify whether or not unwanted
fax messages are to be screened
out.
• ON
• OFF
❖ Forwarding
Specify whether or not received
fax messages are to be forwarded
to a programmed receiver.
• ON
• OFF
❖ Paper Tray
Use this function to print fax messages received from programmed
senders and fax messages from
other senders, using different paper trays.
Display of tray names may differ
depending on the options installed.
• Tray 1
• Tray 2
• Tray 3 (option)
• Tray 4 (option)
• Auto Select
• LCT (option)
❖ Specify Tray for Lines
Specify a paper tray for each line
(telephone/LAN).
• OFF
• ON
A Select [ON] to select a paper tray.
❖ RX File Print Qty (Reception File Print
Quantity)
Specify the number of copies to be
printed for each fax message received.
• 1 to 10 set(s)
8
❖ 2 Sided Print
Specify whether or not received
fax messages are to be printed on
both sides of paper.
• ON
• OFF
❖ RX Reverse Printing (Reception Reverse Printing)
Specify whether or not received
fax messages are to be printed
from the last page received.
• ON
• OFF
146
B
Note
❒ If you select [OFF], the received fax is delivered to a
default tray.
Select the line type.
JptrC1FaxGBCombine_F_FM.book Page 147 Thursday, August 21, 2003 11:33 AM
Accessing User Tools (Facsimile Features)
C
Select a tray to deliver the received paper onto, and then
press [OK].
E-mail Settings
❖ Internet Fax Settings
You can select to display
or
not. When you want to send an Internet Fax, set ON to display the
icon.
• ON
• OFF
Note
❒ If you want to specify another line type, repeat from step
B.
❖ Checkered Mark
Specify whether or not a checkered
mark is to be printed on the first
page of received fax messages.
• ON
• OFF
❖ Center Mark
Specify whether or not a centre
mark is to be printed halfway
down the left side and at the top
centre of each page received.
• ON
• OFF
❖ Print Reception Time
Specify whether or not received
date and time are to be printed at
the bottom of received fax messages.
• ON
• OFF
❖ Max. E-mail Size
Make this setting when you want
to limit the size of e-mail messages
that are transmitted, if receivers
limit e-mail size, or you cannot
send large size e-mail for some reason. When this function is set to on,
transmission of e-mail that exceeds
the set size is aborted.
• ON
• OFF
Note
❒ When e-mail exceeds the maximum file size, an Error Report is
output, and the e-mail is deleted.
❒ Even when e-mail does not exceed the size limit, it may be rejected if it does not meet the
requirements of the server settings.
A Press [ON].
8
147
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Facsimile Features
B
C
Enter the maximum e-mail size
using the number keys.
Note
❒ No Error Report is output even
when e-mail is discarded.
148
Press [On].
B
Press [Change], and then enter
the sending e-mail address with
transmission permission.
Note
❒ Maximum e-mail size can be
between 64 and 102400 KB.
❒ If you make a mistake, press
[Cancel] or the { Clear/Stop}
}
key, and then enter again.
Press [OK].
❖ SMTP RX File Delivery Settings
(SMTP Reception File Delivery Settings)
This function is available on systems that allow routing of e-mail
received via SMTP. See p.94 “Routing E-mail Received via SMTP”.
• On
• Off
When an authorized e-mail address is set, e-mail received from
addresses that do not match the
authorized address is discarded,
and an error message is returned
to the SMTP server.
The authorized e-mail address is
compared with the addresses of email originators, as illustrated by
the following examples.
When the authorized e-mail address is set to "@aaa.abcd.com":
abc@aaa.abcd.com - accepted
def@aaa.xyz.com - not accepted
abc@abcd.com - not accepted
8
A
C
Note
❒ If you make a mistake, press
[Backspace] or [Delete All], and
then enter again.
Press [OK] twice.
JptrC1FaxGBCombine_F_FM.book Page 149 Thursday, August 21, 2003 11:33 AM
9. Key Operator Setting
Key Operator Tools List
You can program, change, or delete standard messages and auto documents.
You can also set the line type for the machine connection, program various IDs
(including a Polling ID), fax destinations, and many other items. In addition, you
can check the number of documents transmitted and received.
Function name
Description
Reference
Program/Change/Delete
Standard Message
You can program, change, or
delete standard messages
printed at the top of the first
page of each incoming message.
p.151 “Programming, Changing, and Deleting Standard
Messages”
Store/Change/Delete Auto
Document
You can program, change, or
delete pages stored as auto
documents.
p.151 “Programming, Changing, and Deleting Standard
Messages”
Program/Change/Delete
Scan Size
You can program, change, or
cancel frequently used scan
sizes.
p.154 “Programming, Changing and Deleting a Scan Size”
Print Journal
Prints a Journal.
p.156 “Printing the Journal”
Transmission Page Count
Checks the transmission and
reception, and totals on the
display.
p.156 “Counters”
Forwarding
Transfers received messages
to a programmed receiver
(forwarding destination).
p.157 “Forwarding”
Memory Lock RX
Switches the Memory Lock to
on or off. To use it, program
an ID for printing a message
received in Memory Lock
mode.
p.159 “Memory Lock”
ECM
If part of the transmission fails
due to a telephone line fault,
this function resends the
failed part automatically.
p.160 “ECM (Error Correction
Mode)”
Parameter Setting
Allows you to change and
print the function settings to
meet your needs.
p.161 “User Parameters”
Program Special Sender
By programming particular
receivers as Special Sender in
advance, you can have Special
Senders treated differently.
p.168 “Programming/ Changing Special Senders”
149
JptrC1FaxGBCombine_F_FM.book Page 150 Thursday, August 21, 2003 11:33 AM
Key Operator Setting
Function name
Description
Box Setting
By using SUB and SEP Codes p.174 “Box Settings”
with these functions, you can
send messages to another party's box, and retrieve messages stored in boxes.
Reference
Transfer Report
Before using Transfer Request, you need this Transfer
Report setting.
p.183 “Transfer Report”
Program Confidential ID
Registers an ID required for
Confidential communication.
p.184 “Programming a Confidential ID”
Program Polling ID
Registers an ID required for
Polling communication.
p.185 “Programming a Polling
ID”
Program Memory Lock ID
Registers an ID required for
Memory Lock reception.
p.185 “Programming a Memory Lock ID”
Select Dial/Push Phone
Selects a line type when you
connect the machine to a G3
analog line.
p.186 “Selecting Dial/Push
Phone”
Note
❒ This function is not available in some areas.
Reception File Setting
Selects whether received documents are saved on the hard
disk to be printed later or
printed immediately without
being saved.
p.186 “Storing or Printing Received Documents”
Stored RX File User Code Set- Set the password to view rep.188 “Setting a User Code for
ting
ceived and stored documents Viewing Received and Stored
using a Web browser or Desk- Documents”
TopBinder V2 Lite.
9
150
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Using Key Operator Settings
Using Key Operator Settings
Programming, Changing, and
Deleting Standard Messages
Use this function to program standard messages to be printed at the top
of the first page of the original. It is
useful for personalizing messages
such as sending greetings.
Note
❒ You can program three standard
messages. You cannot change the
“Confidential”, “Urgent”, “Please
phone”, or “Copy to corres. section” messages.
❒ Use the same procedure to program and change your messages.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program/Change/Delete Standard Message].
Programming or changing
standard messages
A Select the message number key
you want to program or change.
B Enter a new message.
Reference
“Entering Text”, General Settings Guide
C Press [OK].
Note
❒ To program another message, repeat the procedure
from step A.
❒ To cancel a registration, press
[Cancel].
9
Deleting Standard Messages
A Press [Delete], and then select
the message you want to delete.
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Key Operator Setting
B Press [Delete].
Note
❒ To delete another message,
repeat from step A.
❒ To cancel a deletion, press
[Do not Delete]. The display returns to that of step A.
E Press [Exit].
F Press the {User Tools/Counter}} key.
The standby display appears.
Important
❒ When about one hour passes after
power of the machine is turned off,
all fax messages stored in memory
are lost. If any messages have been
lost for this reason, a Power Failure
Report is automatically printed
w hen the operation switch is
turned on. Use this report to identify lost messages.
A Press the {User Tools/Counter}} key.
Storing, Changing, and
Deleting an Auto Document
If you often have to send a particular
page to people (for example, a map, a
standard attachment, or a set of instructions), you can store that page in
memory as an Auto Document. This
saves rescanning the original every
time you want to send it.
Use the following procedure to program a new Auto Document or overwrite an existing one.
You can store the following items in
an Auto Document:
• Originals (6 documents maximum;
when the optional fax function upgrade unit is installed, 18 documents maximum, only one page
per file).
• Scan settings (resolution, original
type, and image density)
• Irregular scan area
• Document name (16 characters
maximum)
9
152
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Store/Change/Delete Auto Document].
E Select and follow the appropriate
procedure depending on what
you want to perform.
Note
❒ If there are stored files, the file
names are shown.
JptrC1FaxGBCombine_F_FM.book Page 153 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
Storing a file
A Select [*Not Programed].
B Enter a file name, and then
press [OK].
F Place the original, and then select
any scan settings you require.
Reference
“Entering Text”,General Settings Guide
Changing a file
A Select the file you want to
change.
The “ A f il e i s a l re a d y
stored. If another file is
stored, previous one will
be deleted. Is it OK?” mes-
sage is shown.
B Press [Store].
If you want to cancel storing,
press [Do not Store].
Changing only a file name
A Press [Change Name].
B Select the file whose name you
want to change.
C Enter a file name, and then
press [OK].
Reference
“Entering Text”, General Settings Guide
Proceed to step H.
Note
❒ You can also specify a scan size.
See p.16 “Setting a Scan Area”,
Facsimile Reference <Basic Features>.
G Press the {Start}} key.
The machine starts to scan and
completes scanning.
Note
❒ To cancel scanning, press [Stop
Scanning].
H Press [Exit].
I Press the {User Tools/Counter}} key.
The standby display appears.
9
Deleting an Auto Document
Note
❒ You cannot delete an Auto Document waiting to be transmitted.
Delete it after the transmission or
cancel the transmission, and then
delete the Auto Document.
A Press the {User Tools/Counter}} key.
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Key Operator Setting
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Store/Change/Delete Auto Document].
E Press [Delete], and then select the
file you want to delete.
Programming, Changing and
Deleting a Scan Size
When you select a scan size to scan a
non-standard size original, two custom sizes are available (Program Size
1 and Program Size 2). Use these functions to program a custom size in advance.
To change an existing scan size, just
use the same procedure.
Important
❒ When programming or changing a
scan size, we recommend you
make a record of the new size.
F Press [Delete].
Note
❒ To cancel deleting, press [Do not
Delete]. The display returns to
that of step E.
G Press [Exit].
H Press the {User Tools/Counter}} key.
Note
❒ You can program up to two sizes.
❒ You can specify a horizontal length
from 128 to 1,200 mm, or from 5.5
to 47 inches.
A Press the {User Tools/Counter}} key.
The standby display appears.
9
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program/Change/Delete
Size].
154
Scan
JptrC1FaxGBCombine_F_FM.book Page 155 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
E Select [Program Size 1] or [Program
Size 2].
F Enter a horizontal size using the
number keys.
Note
❒ Each time you press [mm] or
[inch], the units switch between
“mm” and “inch”. If you enter a
length and change the units by
pressing [mm] or [inch], the
length is converted automatically according to the unit (fractions are rounded off). For
example, when you enter {2}
},
{2}
}, and {0}
} in millimeters and
change to “inch”, the length “8.7
inch” is shown on the display. If
you press [mm] or [inch] again,
“221 mm” is displayed.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key,
and then try again.
❒ To cancel a scan size, press [Cancel].
G Select
a vertical size, and then
press [OK].
Note
❒ A displayed vertical size differs
depending on the selected unit.
When [mm] is selected, [Auto Detect], [210mm (A4)], [257mm (B4
JIS)], [297mm (A3)], [216mm (8
1/2)], and [279mm (11)] are
shown. When [inch] is selected,
[Auto Detect], [8.3inch (A4)],
[10.1inch (B4 JIS)], [11.7inch (A3)],
[8.5inch], and [11.0inch] are
shown.
❒ To cancel a scan size, press [Cancel].
H Press [Exit].
I Press the {User Tools/Counter}} key.
The standby display appears.
9
Deleting a scan size
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program/Change/Delete
Scan
Size].
155
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Key Operator Setting
E Press [Delete], and then select [Program Size 1] or [Program Size 2].
Counters
This function allows you to check the
total number of pages transmitted
and received on the display.
• Transmissions:
Total number of transmitted pages
• Receptions:
Total number of received pages
F Press [Yes].
Note
❒ To cancel deleting, press [No].
The display returns to that of
step E.
G Press [Exit].
H Press the {User Tools/Counter}} key.
The standby display appears.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Transmission Page Count].
Printing the Journal
The Journal allows you to check a
maximum of the last 50 communications (receptions & transmissions)
performed by the machine. You can
print the Journal using the Information menu. See p.27 “Printing the
Journal”.
9
E After checking the display, press
[Exit].
F Press the {User Tools/Counter}} key.
The standby display appears.
156
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Using Key Operator Settings
Forwarding
This function allows you to have messages printed on the machine, and
sent to a specified End Receiver.
This is useful if, for example, you are
visiting another office and would like
a copy of your messages to be sent to
that office.
Preparation
To use this function, set Forwarding under Reception Settings to
ON (enable). See p.146 “Reception
Settings”.
Limitation
❒ The Forwarding function does not
forward messages received with
Confidential Reception, Memory
Lock, Polling Reception mode, or
messages received by Transfer Request.
❒ You can select end receivers only
from among destinations programmed in the Address Book.
You cannot specify programmed
transfer stations as end receivers.
Note
❒ An e-mail address can be set as the
forwarding destination.
❒ If you do not program an End Receiver, the machine performs
printing but not forwarding even
with the Forwarding function On.
❒ You can program one of the Quick
Operation keys with operations for
this function. You can then switch
the function on or off merely by
pressing the Quick Operation key.
The function is on when the Quick
Operation key has been highlighted.
❒ If you want to change End Receivers separately according to senders, specify End Receivers for each
special sender in “Special Senders
to Treat Differently”. You can program one receiver per Special
Sender. Received messages from
unspecified senders will be forwarded to the End Receiver specified h ere. See p.165 “Spe cial
Senders to Treat Differently”.
❒ One receiver only can be specified
using this function. For multiple
receivers, use Group Dial.
❒ You can specify whether or not to
print forwarded messages. See
p.161 “User Parameters” (switch
11, bit 6).
❒ Deleting a destination specified as
an end receiver from the Address
Book causes the settings for the
end receiver to be deleted. If this is
the case, reprogram the end receiver. If the destination has been
changed, a message is transmitted
to the new destination.
❒ You can program one of the Quick
Operation keys with operations for
this function.
9
Programming an End Receiver
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Forwarding].
157
JptrC1FaxGBCombine_F_FM.book Page 158 Thursday, August 21, 2003 11:33 AM
Key Operator Setting
E Press [ON].
Quitting the forwarding function
A Press the {User Tools/Counter}} key.
Note
❒ If there is an End Receiver already programmed, a receiver
name is shown. If you want to
change the receiver, press [Receiver] and proceed to step F.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Forwarding].
E Press [OFF], and then press [OK].
❒ To cancel Forwarding, press
[Cancel] and proceed to step H.
F Specify an End Receiver using the
destination list, and then press
[OK].
F Press the {User Tools/Counter}} key.
The standby display appears.
9
The receiver name is shown to the
right of [Receiver].
Note
❒ Pressing
to switch the destination between fax number
and e-mail address.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
G Press [OK].
H Press the {User Tools/Counter}} key.
The standby display appears.
158
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Using Key Operator Settings
Forwarding Mark
You can print a Forwarding Mark on
the receiver's messages that have
been forwarded.
The receiver can distinguish between
forwarded messages and usual receptions.
Note
❒ To store incoming documents
from Special Senders only in Memory Lock, program each sender
with “Special Senders to Treat Differently”. See p.165 “Special Senders to Treat Differently”.
A Press the {User Tools/Counter}} key.
Note
❒ You can specify whether or not to
print a Forwarding Mark in the
User Parameters. See p.161 “User
Parameters” (switch 02, bit 0).
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Memory Lock RX].
E Select [ON] or [OFF], and
then
press [OK].
Memory Lock
When you switch Memory Lock on,
received messages are stored in memory and not printed automatically.
When a message is received in the
Memory Lock mode, the Confidential
File (i) indicator blinks. To print this
message, enter the Memory Lock ID.
A user without the ID cannot print
the message. This prevents unauthorized users from seeing the message.
Preparation
To use Memory Lock, program the
Memory Lock ID, and then switch
Memory Lock on. See p.185 “Programming a Memory Lock ID”.
9
Note
❒ To cancel this setting, press
[Cancel]. The display returns to
that of step D.
F Press the {User Tools/Counter}} key.
The standby display appears.
159
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Key Operator Setting
ECM (Error Correction Mode)
If part of a transmission fails because
of a line problem, the lost data is automatically resent. For this function to
work, the other machine must have
ECM. You can turn this function on or
off through the following procedure.
Note
❒ If you turn ECM off, you cannot
use the following functions:
• JBIG Transmission
• Super G3 Communication
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [ECM].
E Select [ON] or [OFF], and
then
press [OK].
9
Note
❒ To cancel this setting, press
[Cancel]. The display returns to
that of step D.
F Press the {User Tools/Counter}} key.
The standby display appears.
160
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Using Key Operator Settings
User Parameters
User Parameters allow you to customize various settings to suit your needs.
To change function settings, set the User Parameter Switches.
❖ Switches and Bits
Each User Parameter has a set of switches, and each of the switches consist of
eight bits, whose values are “0”or “1”. The right most bit is bit 0 and the left
most is bit 7. You can adjust the settings to match your needs by switching the
value of bits between “0”and“1”.
Switch 02 0
0
1
1
1
0
1
1
↓
↓
↓
↓
↓
↓
↓
↓
7
6
5
4
3
2
1
0
❖ User Parameter List
User Parameter Switches are outlined below.
Switch
02
03
04
Bit
Item
0 Forwarding Mark
0
1
Off
On
3 TSI Print
Off
On
0 Automatic printing of the
Memory Transmission Result
Report
Off
On
2 Automatic printing of the
Memory Storage Report
Off
On
3 Automatic printing of the Polling Reception Reserve Report
Off
On
4 Automatic printing of the Polling Reception Result Report
Off
On
5 Automatic printing of the Immediate Transmission Result
Report
Off
On
6 Automatic printing of the
Polling Transmission Clear
Report
Off
On
7 Automatic printing of the
Journal
Off
On
0 Automatic printing of the
Confidential File Report
Off
On
7 Include a portion of the image
on reports
Off
On
9
161
JptrC1FaxGBCombine_F_FM.book Page 162 Thursday, August 21, 2003 11:33 AM
Key Operator Setting
Switch
05
Bit
Item
0 Receive Service Call (SC)
Condition (Substitute Reception during service call)
0
Possible
(Substitute RX)
1
Not possible
(Reception off)
2, 1 Substitute the reception when the machine cannot print (because all paper trays have run out of paper, toner is empty, or all paper trays are out
of order)
00: Enabled unconditionally (Free)
01: Enabled when Own Name/Own Fax Number is received
10: Enabled for Polling ID match
11: Disabled (Reception off)
06
5 Just Size Printing
Off
On
7 Empty tray alert (Paper Empty Warning) even when one
paper tray is empty
Off
On
6 First page scanned for book
originals
07
2 Parallel Memory Transmission
08
2 Authorized Reception Type
10
1 Combine two originals
11
From the left page
Off
On
Receiving from
only specified
senders
Receiving all
messages except
those from
specified senders
Off
On
3 Page reduction when printing
Off
On
6 Local print when forwarding
Off
On
7 Polling file after sending (Poll- Delete (Use Once)
ing transmission standby time)
9
14
17
0 Print documents received
with Auto Power-On Reception (Night Printing mode)
Immediate printing (On)
Standby (Save)
When turning on
the operation
switch (Off)
1 Long Document Transmission (Well Log)
Off
2 Batch Transmission
Off
On
3 Reset when function changed
Off
On
7 System Parameter List Transmission
Off
On
Not necessary
Necessary
Off (The machine
does not receive
messages by pressing the {Start}
} key.)
On (The machine
receives messages
by pressing the
{Start}
} key .)
2 Whether you need to press
[Add] after entering a Quick
Dial/Group Dial when
broadcasting
7 Receive messages by pressing
the {Start}
} key when originals
are not set.
162
From the right
page
On
JptrC1FaxGBCombine_F_FM.book Page 163 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
Switch
18
19
20
Bit
0
1
0 Print date with Fax Header
Item
Off
On
1 Print transmitter origin with
Fax Header
Off
On
2 Print file number with Fax
Header
Off
On
3 Print page number with Fax
Header
Off
On
0 Use paper delivery shift function (Offset Print)
Off
On
1 Sort Journal by line type
Off
On
0 Automatic printing of the
LAN-Fax Error Report
Off
On
1 Reprint documents that could
not be printed using LAN-Fax
Driver
Off
On
5, 4, 3, 2 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver
0000: 0 minute / 0001: 1 minute / 0010: 2 minutes / 0011: 3 minutes /
0100: 4 minutes / 0101: 5 minutes / 0110: 6 minutes / 0111: 7 minutes /
1000: 8 minutes / 1001: 9 minutes / 1010: 10 minutes / 1011: 11 minutes
/ 1100: 12 minutes / 1101: 13 minutes / 1110: 14 minutes / 1111: 15 minutes
21
7 Notify LAN-Fax Result by Email
Off
On
0 Print results of sending Reception Notice Request message
Off (print only
when an error
occurs)
On
1 Respond to e-mail reception
acknowledgment request
Off
On
4 Transmit Journal by E-mail
Off
On
6 Not display Network error
Display (Off)
Not display (On)
On
Off
7 Transmit Error Mail Notification
24
9
1, 0 Store a message in memory that could not be transmitted
00: Off, 01: Store for 24 hours, 11: Store for 72 hours
25
4 RDS
32
0 Priority destination for Forwarding
Off
On
Fax Destination
E-mail Address
163
JptrC1FaxGBCombine_F_FM.book Page 164 Thursday, August 21, 2003 11:33 AM
Key Operator Setting
F Select the bit number you want to
Changing the User Parameters
change.
Preparation
Access to some User Parameter
Settings requires installation of optional equipment, or that other settings be made beforehand.
Important
❒ We recommend you print and
keep a User Parameter list when
you program or change a User Parameter. See p.165 “Printing the
User Parameter List”.
❒ Do not change any bit switches
other than those shown on the previous pages.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Parameter Setting].
E Select the switch number
9
want to change.
When the bit number is pressed,
the current value switches between 1 and 0.
Note
❒ Repeat from step F to change
another bit number for the same
switch.
G Press [OK].
Note
❒ To cancel these settings, press
[Cancel]. The display returns to
that of step E.
H Repeat steps E and G to change
the switch settings.
I After all the settings are finished,
you
press [Exit].
J Press the {User Tools/Counter}} key.
The standby display appears.
164
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Using Key Operator Settings
Printing the User Parameter List
Print this list to see the current User
Parameter settings. However, only
items of importance or often-used
items are included in the list.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Print List] next to “Parameter
Setting”.
Note
❒ To cancel printing a list, press
[Cancel]. The display returns to
that of step D.
E Press the {Start}} key.
Note
❒ To cancel printing a list after
pressing the {Start}
} key, press
[Stop Printing]. The display returns to that of step D.
F Press the {User Tools/Counter}} key.
The standby display appears.
Special Senders to Treat
Differently
By programming particular receivers
in advance, you can set the following
function for each receiver:
• Authorized Reception
• Forwarding
• Reception File Print Quantity
• Print 2 Sided
• Memory Lock
• Reception Reverse Printing
• Paper Tray
Use the Own Name or Own Fax
Number to program your receivers. If
the receiver has a machine of the
same manufacturer, program an Own
Name that has already been programmed as a receiver. If the machine
is not of the same manufacturer, use
Own Fax Number. You can apply the
same settings to all programmed
numbers. You can then customize the
settings for individual numbers as
necessary using the Special Sender
Registration function.
The following items can be programmed.
• Special Senders (Up to 30. A maximum of 50 when the optional fax
function upgrade unit is installed.
A maximum of 20 characters for
each name when using G3.)
• Full/ Partial agreement
When you program own names
and facsimile names for multiple
destinations, you can program a
common sequence of characters to
identify destinations using Partial
agreement.
9
165
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Key Operator Setting
❖ Using a Full agreement
Destination to be
programmed
(Own Name)
Number of
programmed
identifications
NEW YORK
BRANCH
3
HONG KONG
BRANCH
SYDNEY
BRANCH
❖ Using a Partial agreement
Destination to be
programmed
(Own Name)
Number of
programmed
identifications
BRANCH
1
Note
❒ You can program up to 30 wild
cards (50 with the optional fax
function upgrade unit).
❒ Spaces are ignored when identifications are compared.
❒ You can use wild cards for the
following functions:
• See p.168 “Programming/
Changing Special Senders”.
• See p.169 “Authorized RX
(Authorized Reception)”.
• See p.169 “Forwarding”.
❒ You cannot use the following
functions with Internet Fax receptions.
• Authorized Reception
• Reception File Print Quantity
• Memory Lock
• Reception Reverse Printing
❒ To use the Forwarding, Print 2
Sided, or Paper Tray with Internet Fax receptions, program the
e-mail address of the sender.
9
166
Limitation
❒ You cannot program senders as
Special Senders if they do not have
Own Name or Own Fax Number
programmed.
❒ The machine cannot differentiate
between Polling Reception and
Free Polling documents from Special Senders.
Note
❒ You can program up to 24 characters for the sender.
❒ You can check Own Name and
Own Fax Number using the Journal. You can check programmed
Special Senders using the specified
sender list. See p.27 “Printing the
Journal”. See p.173 “Printing the
Special Sender List”.
❒ If you select “OFF” for the Special
Sender function in “Initial Set Up”,
the settings will be the same as the
Reception Settings. See p.146 “Reception Settings”.
Authorized Reception
Use this function to limit incoming
senders. The machine only receives
faxes from programmed Special Senders, and therefore, it helps you screen
out unwanted messages, such as junk
mail, and saves wasting fax paper.
Note
❒ To use this function, program the
Special Senders function, and then
select “ON” in “Authorized RX”
with “Reception Settings”. See
p.146 “Reception Settings”. See
p.161 “User Parameters” (switch
08, bit 2).
❒ Without programming Special
Senders, the Authorized RX function will not work, even if you select “ON”.
JptrC1FaxGBCombine_F_FM.book Page 167 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
❒ You can select to receive only from
programmed senders or receive
only from senders other than those
programmed in User Parameters.
See p. 161 “User Parameters”
(switch 08, bit 2).
❒ If you select “OFF” for “Authorized RX” in “Initial Set Up”, the
settings will be the same as the Reception Mode settings. See p.146
“Reception Settings”.
❒ You can change Special Senders in
the same way as you program
them.
Forwarding
Use this function to print received
messages, and then transfer them to
those receivers programmed beforehand.
It is also possible to forward faxes
sent only by senders programmed as
Special Senders.
Note
❒ To use this function, program your
Special Senders, and then select
“ON” for “Forwarding” in “Reception Settings”. See p.146 “Reception Settings”.
❒ If you specify “ON” in “Forwarding” and select [Same as basic settings], the fax message will be
forwarded to the other ends programmed in “Specify End Receiver”. See p.157 “Forwarding”.
❒ If you do not program any Special
Senders, the machine transfers all
incoming documents to the other
end specified in “Specify End Receiver”.
❒ You can program e-mail address
as the receiver.
Reception File Print Quantity
Use this function to print the specified number of copies of documents
received from programmed senders
(Special Senders). If you do not program any Special Senders, the machine prints the specified number of
copies for all received documents.
Limitation
❒ You cannot use multi-copy printing with Polling Reception, Free
Polling, Confidential Reception, or
Memory Lock.
Note
❒ You can specify up to 10 copies.
Print 2 Sided
Use this function to print on both
sides of paper.
Limitation
❒ If you select the bypass tray for “Paper
Tray”, duplex printing is disabled.
Memory Lock
9
Use this function to store incoming documents from programmed senders (Specia l Send ers) in memory wi th out
printing them. People without the Memory Lock ID cannot print the documents,
and therefore this function is useful for
receiving confidential documents. If you
do not program any senders, the machine receives fax message from all
senders using Memory Lock reception.
Reference
p.185 “Programming a Memory
Lock ID”
Limitation
❒ If you program the same sender in
Memory Lock and Forwarding,
Forwarding is disabled.
167
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Key Operator Setting
Reception Reverse Printing
Programming/ Changing Special Senders
Use this function to print the pages in
reverse order. See p.100 “Reverse Order Printing”.
A Press the {User Tools/Counter}} key.
Paper Tray
Use this function to print documents
received from programmed senders
(Special Senders) and the documents
from other senders on different types
of paper.
For example, if blue paper is in Tray 1
and white paper is in Tray 2, the machine prints the documents from Special Senders on the blue paper and
prints the documents from other
senders on the white paper, making it
easy for you to separate the two.
If you do not program any Special
Senders, the machine outputs documents received from all senders using
the default paper tray.
Limitation
❒ For Polling Reception and Free
Polling, you cannot select the paper tray.
9
Note
❒ If the machine receives a message
that has a different size from the
paper in the specified tray, the machine prints it after splitting it or
minimizing its size. See p.100
“Page Separation and Length Reduction”.
❒ Selection of the bypass tray enables you to specify the paper size in
“Scan Area”.
168
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program Special Sender].
E Select the destination to program
or change.
When programming a new Special
Sender, press [*Not Programed].
F Enter
a destination name, and
then press [OK].
Enter a destination name using
Own Name or Own Fax Number.
Reference
“Entering Text”, General Settings Guide
G Press
[Full agreement] or [Partial
agreement].
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Using Key Operator Settings
H Select the item you want to program.
Note
❒ You must select only the item
you want to program.
❒ To cancel these settings, press
[Cancel]. The display returns to
that of step E.
Authorized RX (Authorized
Reception)
A Select [Authorized RX].
B Press [ON] or [OFF], and then
press [OK].
Note
❒ After you perform step I, set
"Authorized RX" of “Reception Settings” to "ON". See
p.146 “Reception Settings”.
Forwarding
Note
❒ Selecting [Same as basic settings] will result in the same
setting made for “Forwarding” under “Key Operator
Tools”. See p.157 “Forwarding”.
C Specify an End Receiver.
D Press [OK].
If you select [ON], the name of
the End Receiver appears to the
right of “Receiver“.
E Press [OK].
Note
❒ After you perform step I, set
"Forwarding" of “Reception
Settings” to "ON". See p.146
“Reception Settings”.
9
Reception File Print Qty
A Select [Reception File Print Qty].
B Press [Number of Sets].
A Select [Forwarding].
B Select [ON] or [OFF].
If you select [OFF], proceed to
step D.
169
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Key Operator Setting
Note
❒ Selecting [Same as basic settings] will result in the same
setting made for “RX File
Print Qty” of “Reception Settings”. See p.146 “Reception
Settings”.
C Enter the print quantity using
the number keys, and then
press [OK].
Memory Lock
A Select [Memory Lock].
B Select [ON] or [OFF], and then
press [OK].
Note
❒ Selecting [Same as basic settings] will result in the same
setting made for "Program
Memory Lock ID" under
"Key Operator Tools". See
p.159 “Memory Lock”.
RX Reverse Printing (Reception
Reverse Printing)
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
Print 2 Sided
A Select [Print 2 Sided].
B Select [ON] or [OFF], and then
press [OK].
9
Note
❒ Selecting [Same as basic settings] will result in the same
setting made for “2 Sided
Print” of “Reception Settings”. See p.146 “Reception
Settings”.
170
A Select [RX Reverse Printing].
B Select [ON] or [OFF], and then
press [OK].
Note
❒ Selecting [Same as basic settings] will result in the same
setting made for “RX Reverse
Printing” of “Reception Settings”. See p.146 “Reception
Settings”.
Paper Tray
A Select [Paper Tray].
B Select the tray you want to use,
and then press [OK].
Note
❒ Selecting [Same as basic settings] will result in the same
setting made for “Pap er
Tray” of ”Reception Settings”. See p.146 “Reception
Settings”.
JptrC1FaxGBCombine_F_FM.book Page 171 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
I Press [OK].
A Special Sender has been programmed.
F Select
the function you want to
program.
Note
❒ To program another sender, repeat the procedure from step E.
J Press [Exit].
K Press the {User Tools/Counter}} key.
The standby display appears.
Programming Initial Set Up of a Special
Sender
Use this function to program “Initial
Set Up” of a Special Sender. You can
also specify the Bypass Tray Paper
Size.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program Special Sender].
E Press [Initial Set Up].
Note
❒ In this feature, “Authorized
RX” has the same settings as
“Reception Settings”. See p.146
“Reception Settings”.
Programming Authorized RX and
Special RX Function
A Select [Authorized RX] or [Special
RX Function].
B Select [ON] or [OFF], and then
press [OK].
9
The illustration shows the “Authorized RX” display as an example.
171
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Key Operator Setting
Programming Bypass Tray Paper
Size
A Press [Bypass Tray Paper Size].
You can select a size from [Auto
Detect], [Standard Size], or [Custom Size].
If you select [Auto Detect], proceed to steps B and G.
If you select [Standard Size], proceed to steps B, C, and G.
If you select [Custom Size], proceed to steps B , and D to G.
B Select the size you want to program.
Note
❒ If you select [Auto Detect], the
machine recognizes the paper size automatically.
• The machine will detect
the paper size for the bypass tray as the short edge
of the paper is inserted
into the machine. Even if
you placed an A4 size
sheet in theK orientation,
the machine will detect it
as A3L.
❒ If you select [Standard Size],
select a paper size displayed,
and then proceed to step G.
❒ If you select [Custom Size],
proceed to step D.
C Select the size you want to program from the sizes shown.
9
172
D Make sure that [Vertical] is selected.
Note
❒ If [Vertical] has not been selected, press [Vertical].
E Enter the vertical size of the paper using the number keys,
and then press [#
#].
Note
❒ You can specify a vertical
size from 210 mm (8.3 inch)
to 305 mm (12.0 inch). You
cannot enter a size smaller
than 210 mm or larger than
305mm.
❒ Each time you press [mm] or
[inch], the units switch between “mm” and “inch”. If
you enter a length and
change the units by pressing
[mm] or [inch], it is converted
automatically (fractions are
rounded off).
F Enter the horizontal size of the
paper using the number keys,
and then press [#
#].
JptrC1FaxGBCombine_F_FM.book Page 173 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
Note
❒ You can specify a horizontal
size from 148 mm (5.9 inch)
to 600 mm (23.7 inch). You
cannot enter a size smaller
than 148 mm or larger than
600 mm.
❒ Each time you press [mm] or
[inch], the units switch between “mm” and “inch”. If
you enter a length and
change the units by pressing
[mm] or [inch], it is converted
automatically (fractions are
rounded off).
G Press [OK].
F Press [Delete].
Note
❒ To cancel deleting a special
sender, press [Do not Delete]. The
display returns to that of step E.
G Press [Exit].
H Press the {User Tools/Counter}} key.
The standby display appears.
Printing the Special Sender List
A Press the {User Tools/Counter}} key.
G Press [Exit].
H Press the {User Tools/Counter}} key.
The standby display appears.
Deleting a Special Sender
Use this function to program “Initial
Set Up” of a Special Sender. The Bypass Tray Paper Size can also be specified.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Print List] next to “Program
Special Sender”.
Note
❒ To cancel printing, press [Cancel]. The display returns to that
of step D.
9
E Press the {Start}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program Special Sender].
E Press [Delete], and then select the
Note
❒ To cancel printing after pressing the {Start}
} key, press [Stop
Printing]. The display returns to
that of step D.
F Press the {User Tools/Counter}} key.
The standby display appears.
Special Sender you want to delete.
173
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Key Operator Setting
Box Settings
Programming/changing Personal Boxes
The following functions are for delivery and transfer of messages:
• Personal Box
• Information Box
• Transfer Box
This section describes how to program Personal Boxes.
You can store the following items:
• Box name (required)
Up to 20 characters long
• SUB Code (required)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character cannot be a space).
• Password (optional)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character cannot be a space).
Reference
For details about how to set up
these functions:
• p.174 “Programming/changing Personal Boxes”
• p.177 “Programming/changing Information Boxes”
• p.180 “Programming/changing Transfer Boxes”
For details about how to print out
and delete messages stored in boxes:
• p.40 “Personal Boxes”
• p.43 “Information Boxes”
Limitation
❒ You cannot set the same Box code
on two different boxes.
❒ Transmission or programming
may not be allowed if there is not
enough free memory left. The
amount of free memory left differs
depending on the optional equipment installed.
9
Note
❒ The combined total of items that
can be stored using the Personal
Box, Information Box, and Transfer Box functions is 150. Installing
the optional fax function upgrade
unit increases this capacity to 400.
174
Note
❒ When programming a password, a mark is displayed before the Box name.
• Receiver (optional)
You can program one delivery destination for each Personal Box.
Specify a delivery destination programmed in Quick Dial.
Note
❒ An e-mail address can be set as the
transmission destination.
❒ The contents of the Personal Box
will be saved until printing is completed.
❒ The Fax Header is not printed on
delivered messages.
❒ If a message cannot be delivered, a
Communication Failure Report is
printed and the message is saved
as a Confidential Reception document.
❒ You can edit boxes in the same
way you program them. However,
to change the SUB Code itself, you
must delete the box, and then program a new SUB Code.
JptrC1FaxGBCombine_F_FM.book Page 175 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
❒ If the fax number or e-mail address of
a programmed receiver is deleted using System Settings, the setting for the
receiver is cancelled and a message is
not delivered. If the fax number or email address of a programmed receiver is changed, a message is delivered
to the new fax number.
H Enter a SUB Code.
Reference
p.40 “Personal Boxes”
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Box Setting].
E Select a box to program.
When programming a new box,
press [*Not Programed].
Note
❒ To change the SUB Code, press
[Clear] or the {Clear/Stop}
} key,
and then try again. To change a
Box name, press [Box Name], and
then repeat the procedure from
step G.
I Specify the settings you require.
If you do not want to program a
password or receiver, proceed to
step J.
Programming a password
A Press [Password].
B Enter a password, and then
press [OK].
9
Note
❒ To change a box already programmed, press it and proceed
to step H.
F Press [Personal Box].
G Enter a box name, and then press
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
[OK].
Reference
“Entering Text”, General Settings Guide
175
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Key Operator Setting
C Re-enter the password, and
then press [OK].
Deleting Personal Boxes
This section describes how to delete
Personal Boxes.
Limitation
❒ If messages have been programmed in the box, you cannot
delete the box.
A Press the {User Tools/Counter}} key.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ If you want to change the
password after pressing [OK],
press [Cancel], and then perform from step A.
D Press [OK].
Programming an End Receiver
A Press [Receiver].
B Select a destination using the
Quick Dial Table, and then
press [OK].
9
J Press [OK].
K Press [Exit].
L Press the {User Tools/Counter}} key.
The standby display appears.
176
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Box Setting].
E Press [Delete], and then select the
box you want to delete.
JptrC1FaxGBCombine_F_FM.book Page 177 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
With a programmed password
A Enter a password using the
number keys, and then press
[OK].
• Password (optional)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character cannot be a space).
When programming a password, a
mark is displayed before the Box
name.
Note
❒ You can edit boxes in the same
way you program them. However,
to change the SEP Code itself, you
must delete the box, and then program a new SEP Code.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key.
F Press [Delete].
Note
❒ To cancel deleting a box, press
[Do not Delete]. The display returns to that of step E.
G Press [Exit].
H Press the {User Tools/Counter}} key.
The standby display appears.
Programming/changing Information
Boxes
This section describes how to set up
an Information Box.
You can store the following items:
• Box name (required)
Up to 20 characters long
• SEP Code (required)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character cannot be a space).
Reference
p.43 “Information Boxes”
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Box Setting].
E Select the box to program.
9
When programming a new box,
press [*Not Programed].
177
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Key Operator Setting
Note
❒ To change a box already programmed, press it, and then
proceed to step H. If a password
has been programmed, enter
the password, press [OK], and
then proceed to step H.
J Enter a password, and then press
[OK].
F Press [Information Box].
G Enter a box name, and then press
[OK].
Reference
“Entering Text”, General Settings Guide
H Enter the SEP Code.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
K Re-enter the password, and then
press [OK].
Note
❒ To change the SEP Code, press
[Clear] or the {Clear/Stop}
} key,
and then try again. To change
the box name, press [Box Name],
and then repeat the procedure
from step G.
9
I Press [Password].
Note
❒ If you do not want to program a
password, proceed to step M.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
❒ If you want to change the password after pressing [OK], press
[Cancel], and then perform from
step I.
L Press [OK].
M Press [OK].
N Press [Exit].
O Press the {User Tools/Counter}} key.
The standby display appears.
178
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Using Key Operator Settings
Deleting Information Boxes
With a programmed password
This section describes how to delete
Information Boxes.
A Enter a password using the
number keys, and then press
[OK].
Limitation
❒ If messages have been programmed in the box, you cannot
delete the box.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Box Setting].
E Press [Delete], and then select the
box you want to delete.
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key.
F Press [Delete].
Note
❒ To cancel deleting a box, press
[Do not Delete]. The display returns to that of step E.
G Press [Exit].
H Press the {User Tools/Counter}} key.
The standby display appears.
9
179
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Key Operator Setting
Programming/changing Transfer Boxes
This function turns your machine into
a fax relay station. Documents sent
with a SUB Code that matches the
SUB Code programmed as a Transfer
Box are received, and then relayed to
a programmed receiver.
Since documents can be sent to multiple destinations in a single transfer request, you can economize on call
charges when sending to remote destinations.
• Password (optional)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character cannot be a space).
Note
❒ When programming a password, a mark is displayed in
front of the Box name.
• End Receiver (required)
You can store five End Receivers
(destinations to which messages
will be forwarded) for each box.
Specify End Receivers with Quick
Dials or Groups assigned to Quick
Dials that have been programmed
beforehand.
Limitation
❒ After messages are transferred,
Transfer Result Reports are not
sent back to the sender.
Note
❒ Inform the Requesting Party of
the SUB Code assigned to the
Transfer Box. When they want to
have a message transferred by
your machine, ask them to send
the message using SUB Code
Transmission and specifying this
SUB Code. If a password has also
been programmed, inform them of
this too, and ask them to enter it as
the SID code.
9
You can store the following items:
• Box name (required)
Up to 20 characters
• SUB (required)
Up to 20 characters long and can be
composed of digits 0-9, “#”, “*”,
and spaces (the first character cannot be a space).
180
Note
❒ An e-mail address can be set as the
End Receiver.
❒ After messages are transferred,
they are deleted.
❒ When this function is turned on,
the machine prints out the received messages it transfers and a
Transfer Result Report after the
transfer has finished. If you want
to turn this function off, please
contact your service representative.
❒ When the programmed receiver is
a Multi-step Transfer Group Dial,
Multi-step Transfer takes place.
For more information, contact
your service representative.
❒ You can edit boxes in the same
way you program them.
JptrC1FaxGBCombine_F_FM.book Page 181 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
❒ Deleting a destination specified as
an end receiver from the Address
Book causes the settings for the
end receiver to be deleted. If this is
the case, reprogram the end receiver. If the destination has been
changed, a message is transmitted
to the new destination.
H Enter a SUB Code.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Box Setting].
E Select a box to program.
When programming a new box,
press [*Not Programed].
Note
❒ To change the SUB Code, press
[Clear] or the {Clear/Stop}
} key,
and then try again. To change
Box name, press [Box Name], and
then repeat from step G.
I Specify the condition of registration.
Programming End Receivers
A Select an End Receiver.
Note
❒ You can store five End Receivers.
B Specify End Receivers with
Quick Dials, and then press
[OK].
9
Note
❒ To change a box already programmed, press it, and then
proceed to step H.
F Press [Transfer Box].
G Enter a Box name, and then press
[OK].
Reference
“Entering Text”, General Settings Guide
Note
❒ You can also specify End Receivers with Group Dials.
❒ Repeat from step A to specify another End Receiver.
181
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Key Operator Setting
Programming a password
If you do not want to program a
password, proceed to step J.
A Press [Password].
B Enter a password, and then
press [OK].
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
C Re-enter the password, and
then press [OK].
9
L Press the {User Tools/Counter}} key.
The standby display appears.
Deleting Transfer Boxes
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Box Setting].
E Press [Delete], and then select the
box you want to delete.
With a programmed password
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key
before pressing [OK], and
then try again.
❒ If you want to change the
password after pressing [OK],
press [Cancel], and then perform from step A.
D Press [OK].
182
J Press [OK].
K Press [Exit].
A Enter a password using the
number keys, and then press
[OK].
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key.
JptrC1FaxGBCombine_F_FM.book Page 183 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
F Press [Delete].
Note
❒ To cancel deleting a special
sender, press [Do not Delete]. The
display returns to that of step E.
G Press [Exit].
H Press the {User Tools/Counter}} key.
The standby display appears.
Printing the Box List
Follow the procedure below to print a
l ist s ho w i ng th e c ur ren t ly p ro grammed Personal Boxes, Information Boxes, and Transfer Boxes.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Print List] next to “Box Setting”.
E Press the {Start}} key.
After printing the list, you can then
start from step D.
Note
❒ To cancel printing a list before
pressing the {Start}
} key, press
[Cancel] or the {Clear/Stop}
} key.
The display returns to that of
step D.
❒ To cancel printing a list after
pressing the {Start}
} key, press
[Stop Printing]. The display returns to that of step D.
F Press the {User Tools/Counter}} key.
The standby display appears.
Transfer Report
For the Requesting Party to be able to
receive Transfer Result Reports from
the Transfer Station, the Requesting
Party must program the number of
the telephone line in connection on
their own machine. See p.52 “Transfer Request”.
Be sure to insert a pause after the area
code.
For example, if you are in the United
States and your fax number is 2121234567, program the following:
• 1212-1234567
You can program the fax number for
the G3 line.
Limitation
❒ You cannot program or edit a
Transfer Report when using a line
(during communication). Program
or edit after communication.
Note
❒ You cannot use Transfer Request if
the telephone number of their machine is not programmed into that
machine.
❒ Up to 16 digits are available for G3.
9
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
183
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Key Operator Setting
D Press [Transfer Report].
E Specify the fax number.
Programming a Confidential ID
Program a Confidential ID to print a
Confidential Reception. See p.36
“Printing a Confidential Message”.
Note
❒ If you do not program a Confidential ID, you cannot receive a Confidential Transmission.
A Press the {User Tools/Counter}} key.
Programming a G3 Fax Number
A Press [G3 Fax No.(Dir.)].
B Enter your facsimile number
using the number keys, and
then press [OK].
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program Confidential ID].
E Enter an ID using the number
keys, and then press [OK].
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key.
9
F Press [Exit].
G Press the {User Tools/Counter}} key.
The standby display appears.
Note
❒ A Confidential ID can be any
four-digit number, except 0000.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
To cancel programming an ID,
press [Cancel]. The display returns
to that of step D.
F Press the {User Tools/Counter}} key.
184
The standby display appears.
JptrC1FaxGBCombine_F_FM.book Page 185 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
Programming a Polling ID
Program a Polling ID to use the
Transfer Request, Transfer Station,
Default ID Polling Transmission, and
Default ID Polling Reception functions. When you use ID Transmission,
program the same ID as the one programmed on the sender's machine.
Reference
p.10 “Polling Transmission”
p.13 “Polling Reception”
p.52 “Transfer Request”
p.75 “Selecting transmission options for a single transmission”
A Press the {User Tools/Counter}} key.
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
❒ To cancel programming an ID,
press [Cancel]. The display returns to that of step D.
F Press the {User Tools/Counter}} key.
The standby display appears.
Programming a Memory Lock
ID
Program a Memory Lock ID to be entered before printing documents
when the Memory Lock function is
activated.
Note
❒ A Memory Lock ID can be any
four-digit number, except 0000.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program Polling ID].
E Enter an ID using the
number
keys and [A] to [F], and then press
[OK].
A Press the {User Tools/Counter}} key.
9
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Program Memory Lock ID].
E Enter an ID using the number
keys, and then press [OK].
Note
❒ A Polling ID can be any combination of digits (0-9) and letters
(A-F), except 0000 and FFFF.
185
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Key Operator Setting
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key before pressing [OK], and then try
again.
❒ To cancel programming an ID,
press [Cancel]. The display returns to that of step D.
E Press
[Push Button Phone] or [Dial
Phone (10PPS)] to select the line,
and then press [OK].
F Press the {User Tools/Counter}} key.
The standby display appears.
Selecting Dial/Push Phone
Use this function to select a line type
when the machine is connected to a
G3 analog line.
Dial and Push lines are available for
selection.
Note
❒ When the optional G3 expansion
unit is installed, “G3-2” appears.
❒ This function is not available in
some areas.
F Press the {User Tools/Counter}} key.
The standby display appears.
Storing or Printing Received
Documents
A Press the {User Tools/Counter}} key.
Specify whether received documents
are to be saved on the hard disk or
printed immediately without being
saved. You can print stored documents repeatedly or download them
as images to a computer using a Web
browser or DeskTopBinder V2 Lite. If
you select printing without saving,
documents are printed each time they
are received.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Select Dial/Push Phone].
Limitation
❒ If using System Settings you have
set the machine to distribute received faxes to the delivery server,
the documents cannot be saved on
the hard disk.
9
186
Reference
p.195 “Selecting the Line Type”
JptrC1FaxGBCombine_F_FM.book Page 187 Thursday, August 21, 2003 11:33 AM
Using Key Operator Settings
Note
❒ If the facsimile is set to store received documents, document reception can be notified to a
specified e-mail address.
❒ Documents saved on the hard disk
are categorized as received and
stored documents. For details
about printing saved documents,
see p.34 “Printing/Deleting Received and Stored Documents
(Print Stored RX File)”.
❒ You cannot switch the setting if rec ei v ed d o c u m en ts h a v e be en
stored on the hard disk. To switch
the setting, print documents stored
on the hard disk if necessary, and
then delete them.
❒ Received confidential messages
are stored in memory. Use the
Print Confidential RX File function
to print them.
❒ With [Store] selected, more memory space will be used as the
number of saved documents increase. After memory space becomes insufficient, no more
documents are saved on the hard
disk. If this happens, the machine
will start printing and deleting
saved documents with the oldest
one.
❒ You can store received documents
up to a total of approximately 320
pages or 2,240 (when the optional
expansion memory is installed) of
A4 size Standard <ITU-T#4Chart>.
❒ You cannot send received documents.
❒ You cannot manage documents
stored on the Document Server
display.
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Reception File Setting].
E Select [Print] or [Store], and then
press [OK].
Note
❒ To cancel your selection, press
[Cancel]. The display returns to
that of step D.
❒ When [Store] is selected, you
can select whether or not to
send notice of reception to a
specific e-mail address. To notify of reception, press [Notify
Dest.] and select an e-mail address from the Internet Fax destinations programmed in the
address book.
9
F Press the {User Tools/Counter}} key.
The standby display appears.
Reception Report e-mail
When a received document is stored,
this report is sent to the e-mail address set as the destination for notification.
187
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Key Operator Setting
Setting a User Code for
Viewing Received and Stored
Documents
You can view and print documents
received and saved on the hard disk
using a Web browser or DeskTopBinder V2 Lite. Specify whether or
not a user code is entered to view
saved documents. If you want to use
a user code, set one using a maximum
of eight digits.
Note
❒ This function is only available
when received documents are
saved on the hard disk. See p.186
“Storing or Printing Received Documents”.
❒ You can set a user code with the
System Settings. See “Registering a
New User Code”, General Settings
Guide.
❒ If the programmed user code has
been deleted using the Address
Book Management function under
System Settings, you cannot view
received and saved documents using a Web browser. Select [OFF] in
step E or reprogram a user code.
9
A Press the {User Tools/Counter}} key.
B Press [Facsimile Features].
C Press [Key Operator Tools].
D Press [Stored RX File User Code Setting].
188
E If you
want to use a user code,
press [ON].
Note
❒ If you do not want to use a user
code, press [OFF] and proceed to
step G.
❒ To cancel the selection, press
[Cancel]. The display returns to
that of step D.
F Enter
a user code (eight digits
maximum) using the number
keys, and then press [#
#].
Note
❒ If you enter a wrong user code,
press [Clear] or the {Clear/Stop}
}
key, and then try again.
G Press [OK].
H Press the {User Tools/Counter}} key.
The standby display appears.
JptrC1FaxGBCombine_F_FM.book Page 189 Thursday, August 21, 2003 11:33 AM
10. Solving Operation
Problems
When an Error Report is Printed
An Error Report is printed if a message cannot be successfully sent or received.
Possible causes include a problem
with your machine or noise on the telephone line. If an error occurs during
transmission, resend the original. If
an error occurs during reception, ask
the sender to resend the message.
Note
❒ If an error happens frequently,
contact your service representative.
❒ The “Page” column gives the total
number of pages. The “Page Not
Sent” column gives the number of
pages not sent or received successfully.
189
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Solving Operation Problems
Turning Off the Main Power / When a
Power Failure Occurs
R CAUTION:
• When you disconnect the power
plug from the wall outlet, always
pull the plug (not the cable).
R CAUTION:
• When you disconnect the power
plug from the wall outlet, always
pull the plug (not the cable).
Even if the main power switch is
turned off, the contents of the machine memory (for example, programmed numbers) will not be lost.
However, if power is lost for about
one hour because the main power
switch is turned off, there is a power
cut, or the power cable is removed,
contents of the Fax memory will be
lost. Lost items will include any fax
messages stored in memory using
Memory Transmission/Reception,
Auto Document, Confidential Reception, Memory Lock, or Substitute Reception.
If a file has been deleted from memory, a Power Failure Report is automatically printed as soon as the
power is restored. This report can be
used to identify lost files. If a memory
stored for Memory Transmission was
lost, resend it. If a message received
by Memory Reception or Substitute
Reception was lost, ask the sender to
resend it.
10
190
Important
❒ Do not turn off the main power
switch while the power indicator is
lit or blinking. If you do, the hard
disk and memory may be damaged and failure could result.
❒ Turn off the main power switch before pulling out the plug. If you
pull out the plug with the switch
on, the hard disk and memory may
be damaged and failure could result.
❒ Make sure that 100% is shown on
the display before you unplug the
machine. If a lower value is shown,
some data is currently present in
memory.
❒ Right after a power failure, the internal battery needs to be sufficiently recharged to guard against
future data loss. Keep the machine
plugged in and the main power
switch on for about one week after
the power loss.
-RDS (Remote Diagnostic
System)
If your machine has a problem, a
service representative can perform
various settings over the telephone
line from the service station.
If you want to use this function,
change the User Parameter. See p.161
“User Parameters” (switch 25, bit 4).
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When an Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax
Error Mail Notification
The machine sends the Error Mail Notification to the sender when it is unable to
successfully receive a particular e-mail message. A "cc" of this notification is also
sent to the administrator's e-mail address when one is specified.
Note
❒ You can select to send Error Mail Notification with User Parameters. See
p.161 “User Parameters” (switch 21, bit 7).
❒ If Error Mail Notification cannot be sent, the Error Report (Mail) is printed by
the machine.
❒ If an error occurs when an e-mail is received via SMTP, the SMTP server
sends an error e-mail to the originator of the message.
Reference
p.161 “User Parameters”
p.191 “Error Report (Mail)”
Error Report (Mail)
The Error Report (Mail) is printed by the machine when it is unable to send an
Error Mail Notification.
Server-Generated Error E-mail
The transmitting server sends this error e-mail to the originator of e-mail that
cannot be transmitted successfully (due to reasons such as specifying an incorrect e-mail address).
10
Note
❒ After a server-generated error e-mail is printed, the first page of the sent document is printed.
191
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Solving Operation Problems
10
192
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11. Appendix
Replacing the Stamp Cartridge
The optional ADF is required.
When the stamp becomes lighter, replace the cartridge.
Note
❒ Use the cartridge specified for this
machine.
❒ Do not add ink to the cartridge by
yourself. Neglecting this can cause
ink leakage.
❒ Be sure not to dirty your fingers
with ink from the cartridge.
C Pull out the cartridge.
Tap the cartridge lock lever several
times. The cartridge will eject.
Then remove the cartridge, while
pushing the lock lever.
2
1
A Lift the ADF.
ZJFH020J
1. Cartridge
2. Cartridge Lock Lever
D Set a new cartridge.
Insert the cartridge until the metal
parts are no longer visible.
B Open the stamp cover.
1
ZJFH030J
1. New cartridge
ZJFH010J
193
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Appendix
E Replace the stamp cover until it
clicks.
F Lower the ADF.
11
194
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Connecting the Machine to a Telephone Line and Telephone
Connecting the Machine to a Telephone
Line and Telephone
Connecting the Telephone Line
To connect the machine to a telephone line, use a snap-in modular type connector.
Important
❒ Make sure the connector is the correct type before you start.
❖ Where to connect the machine
1
2
3
LINE1
TEL
LINE2
AAG010S
1. G3 interface unit connector
2. External telephone connector
3. Extra G3 interface unit connector
11
Selecting the Line Type
Select the line type to which the machine is connected. There are two types: tone
and pulse dial.
Note
❒ This function is not available in some areas.
Select the line type using “Key Operator Settings”. See p.186 “Selecting Dial/Push Phone”.
195
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Appendix
Optional Equipment
Fax Function Upgrade Unit
JBIG compression for transmission/reception becomes possible.
You can increase the maximum programmable numbers of the following functions. See p.202 “Maximum Values”.
• Quick Dial
• Memory Transmission file
• Auto Document
• Specific Sender
• Program
• Transmission Result
• Box
Expansion Memory (32MB: DIMM)
This allows you to send fax messages at high resolution (Super Fine). This also
allows you to receive fax messages at high resolution (Fine or Super Fine). If you
require this option, consult your service representative. See p.202 “Maximum
Values”.
Extra G3 Interface Unit
This option provides one extra G3 line connection.
A maximum of one G3 interface unit can be installed.
11
196
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Specifications
Specifications
❖ Fax Transmission and Reception
Standard
G3
Resolution
G3:
8×3.85/mm•200×100 dpi (Standard),
8×7.7/mm•200×200 dpi (Detail),
8×15.4/mm•200×400 dpi (Fine),
16×15.4/mm•400×400 dpi (Super Fine: optional
expansion memory required)
Transmission time
G3: 3 seconds at 28,800 bps, Standard resolution
Data compression method
MH, MR, MMR, JBIG (optional fax function upgrade unit required)
Maximum original size
Standard size: A3, 11"×17"
Maximum scanning size
Standard size: 297×432 mm/11"×17"
Irregular size: 297×1,200 mm/11"×47"
Print process
Printing on standard paper using a laser
Transmission speed
G3:
33,600/31,200/28,800/26,400/24,000/21,600/
19,200/16,800/14,400/12,000/9,600/7,200/4,800/
2,400bps (auto shift down system)
❖ Power Consumption *1
Standby mode
approx. 220 W
Transmission
approx. 260 W
Reception
approx. 600 W
Maximum power consumption
1,500 W or less
Low power mode/sleep mode
196.3 W or less / 80 W or less
*1
Measured with the ADF and fax options installed.
❖ Internet Fax Transmission and Reception
Network
11
LAN : Local Area Network
Ethernet/10Base-T, 100Base-TX, IEEE1394 (IP over 1394),
IEEE802.11b (wireless LAN)
Transmit function
E-mail
Scan line density
Standard (200 × 100 dpi), Detail (200 × 200 dpi)
Original size : Scanning width
A4 : 210 mm (8.3 in.) (Originals larger than A4 size is reduced
in size when transmitted.)
197
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Appendix
Communication Protocols
• Transmission
SMTP, TCP/IP
• Reception
POP3, SMTP, IMAP4, TCP/IP
E-mail format
Single/Multi-part, MIME Conversion
Attached file forms: TIFF-F (MH compression)
Authentication method
SMTP-AUTH, POP before SMTP, A-POP
Internet communication
Send and receive e-mail with a computer that has an e-mail
address
E-mail send functions
Automatic conversion of sent documents to e-mail format
and e-mail transmission. Memory transmission only.
E-mail receive functions
Automatic detection and printing of appended TIFF-F (MH)
files and ASCII text. Memory reception only.
Compatible Machines
This machine is compatible to machines having the following specifications.
Communication protocols
• Transmission
SMTP
• Reception
POP3, SMTP
E-mail format
• Format
MINE, Base64
• Content-Type
Image/tiff
Multipart/mixed [text/plain, Image/tiff] (attached file
forms)
Data format
• Profile
TIFF Profile S
• Coding
MH
• Original size
A4
• Resolution (dpi)
200×100/200×200 or 204×98/204×196
11
198
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Specifications
Acceptable Types of Originals
Make sure your originals are completely dry before setting them in the machine.
Wet ink or correcting fluid from originals will mark the exposure glass and affect
the resulting image.
Acceptable original sizes
Where original is set
Acceptable original size
Maximum
number of
sheets
Exposure glass
Up to A3 (297×420 mm),
11"×17" (279×432 mm)
ADF, one-sided
document
Fax transmission: A5 L to A3
L (up to 1,200 mm long)
8"×51/2" L to 11"×17"L
80 sheets
(80 g/m2, 20 lb)
40-128 g/m2
(11-34 lb)
ADF, two-sided
document
Fax transmission: A5 L to A3
L (up to 432 mm long) 8"×51/2"
L to 11"×17"L
80 sheets
(80 g/m2, 20 lb)
52-105 g/m2
(14-28 lb)
1
Paper thickness
----
Paper size and scanned area
❖ Exposure Glass
11
❖ ADF
Maximum scanning area
(297x1,200 mm)
(11"x47")
AAG019S
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Appendix
Limitation
❒ There may be a difference in the size of the image when it is printed at the destination.
❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an
A3, 11"×17" area is scanned.
Note
❒ Even if an original is correctly placed on the exposure glass or in the ADF, a
margin of 3 mm (0.1") around each edge of the original may not be sent.
❒ If the receiver uses paper of a smaller width than the original, the image will
be reduced to fit that paper. See p.75 “Auto Reduce”.
❒ The machine detects paper sizes in the following ways:
• When you place an original in the ADF, an original wider than about 264
mm (10.4") is scanned as A3, 11"×17" size.
An original narrower than about 230 mm (9.1") will be sent as 81/2"×11" or
81/ 2"×14" size, and an original narrower than about 264 mm (10.4”) is
scanned as B4 JIS.
Originals up to 1,200 mm (47.2") in length can be scanned.
• Refer to the table below for sizes the machine can detect when you place
an original on the exposure glass. Because the machine scans non-standard
size documents in a standard size, part of the image may be truncated depending on the length of the document. For details about how to set nonstandard size documents, see p.16 “Setting a Scan Area”, Facsimile Reference <Basic Features>.
❖ Metric Version
Length *1
Width
–approx. 249 mm approx. 249 mm– approx. 274 mm– approx. 316 mm–
approx. 274 mm approx. 316 mm
11
200
–approx.
243 mm
×
B5 JISL
A4L
FL
approx.
243 mm–
approx.
268 mm
B5 JISK
B4 JISL
B4 JISL
B4 JISL
approx.
268 mm–
A4K
A3L
A3L
A3L
JptrC1FaxGBCombine_F_FM.book Page 201 Thursday, August 21, 2003 11:33 AM
Specifications
❖ Inch Version
Width
Length *1
–approx. 9.8"
approx. 9.8"–
approx. 10.8"
approx. 10.8"–
approx. 12.4"
approx. 12.4"–
–approx.
9.6"
×
×
81/2"×11"L
FL
approx.
9.6" –
approx.
10.6"
11"×81/2"K
11"×17"L
11"×17"L
11"×17"L
approx.
10.6"–
11"×81/2"K
11"×17"L
11"×17"L
11"×17"L
× - Unable to auto detect
*1
Normally a length of about 420 mm (16.5") can be scanned; however, it is only possible to specify a scanning size up to 432 mm (17").
- Maximum scan area
The maximum scan area is shown below:
• Memory Transmission: 297×1,200 mm/11"×47" (W×L) from the ADF
• Immediate Transmission: 297×1,200mm/11"×47" (W×L) from the ADF
Note
❒ During Immediate Transmission, the length of the scanning range can become narrower than 1,200 mm (47"), depending on the character size as
well as the settings on the destination machine.
• 297×432 mm/11"×17" (W×L) (from the exposure glass)
11
201
JptrC1FaxGBCombine_F_FM.book Page 202 Thursday, August 21, 2003 11:33 AM
Appendix
Maximum Values
The following list contains the maximum value for each item.
Note
❒ The maximum number of pages that can be stored or transmitted may decrease depending on the contents of documents.
Item
202
With optional unit
Fax function
upgrade unit
Expansion
memory
Expansion memory + fax function
upgrade unit
4 MB
28 MB
28 MB
The number of pages that Approx.
you can store in memory 320
(Using A4 size Standard
<ITU-T #4Chart> )
Approx. 320
Approx. 2,240
Approx. 2,240
Total number of all
documents
400
800
400
800
The number of pages
per file
1,000
1,000
1,000
1,000
The number of pages
for all files
1,000
1,000
3,000
3,000
The number of destina- 500
tions you can specify
for one file
500
500
500
The number of destina- 500
tions you can specify
for all files
2,000
500
2,000
The number of Quick
Dials you can program
2,000
2,000
2,000
2,000
The number of Group
Dials you can program
100
100
100
100
The number of destina- 500
tions you can program
in a group
500
500
500
The number of digits
for Dials
128
128
128
128
The number of Programs you can register
100
200
100
200
The number of Auto
Documents you can
program
6
18
6
18
Memory
11
Standard
4 MB
JptrC1FaxGBCombine_F_FM.book Page 203 Thursday, August 21, 2003 11:33 AM
Maximum Values
Item
Standard
With optional unit
Fax function
upgrade unit
Expansion
memory
Expansion memory + fax function
upgrade unit
The number of Standard Message Stamps
you can program
3
3
3
3
The number of transmission records the
machine can store
200
1,000 *1
200
1,000 *1
The number of stored
documents you can
specify at one time
1,000
1,000
1,000
1,000
The number of stored
documents you can
send at one time
30
30
30
30
The number of pages
Approx.
that you can store in the 9,000
Document Server (Using ITU-T #4Chart )
Approx. 9,000
Approx. 9,000
Approx. 9,000
The number of pages
you can store in the
Document Server for
one document
1,000
1,000
1,000
*1
1,000
This indicates the number of transmission records that you can check using SmartNetMonitor for Admin. From the machine you can check up to 400 communication
records (transmission plus reception).
11
203
JptrC1FaxGBCombine_F_FM.book Page 204 Thursday, August 21, 2003 11:33 AM
INDEX
D
180-Degree Rotation Printing, 98
2-Sided Printing, 85
A
Address Book, 116
Authorized Reception, 166
Auto Document, 65, 152
Changing, 152
Deleting, 153
Sending, 65
Storing, 152
Auto Fax Reception Power-up, 95
Automatic Redial, 79
Auto Reduce, 75
B
Basic Transmission, 112
Batch Transmission, 79
Book Fax, 61
Box Setting, 150, 174
C
Canceling
Transmission, 19
Centre Mark, 96
Chain Dial, 47
Checkered Mark, 96
Checking
Transmission Result (TX File Status), 31
Combine 2 originals, 85
Combine Two originals, 99
Communication Failure Report, 84
Communication Information, 27
Confidential File Report, 37
Confidential ID, 184
Confidential Message, 36
Confidential Transmission, 8
Counters, 149, 156
Cover sheet, 113
Default ID/Free Polling Reception, 13
Default ID Transmission, 10, 11, 75
Deleting
Information Box Messages, 46
programmed destinations, 117
Destination
Adding, 21
Checking, 18
Deleting, 20
Displaying the Memory Status, 33
Document Server, 131
Delete File, 136
Manage File, 134
Storing a Document, 132
Dual Access, 79
E
ECM (Error Correction Mode), 149, 160
Economy Transmission Time, 3
E-mail transfer, 95
End Receiver, 157
Error Mail Notification, 191
Error Report, 189
Error Report (Mail), 191
Expansion Memory, 196
Extra G3 Interface Unit, 196
F
Fax Function Upgrade Unit, 196
Fax Header Print, 74
Fax via Computer, 107
File
Printing, 23
Printing a List of Files in Memory
(Print TX File List), 25
Re-sending, 24
Forwarding, 91, 149, 157, 167
Free Polling Transmission, 10, 11
Full/Partial agreement, 165
G
General Settings/Adjustment, 144
H
Handy Dialing Functions, 47
204
JptrC1FaxGBCombine_F_FM.book Page 205 Thursday, August 21, 2003 11:33 AM
I
O
ID Override Polling Reception, 13
ID Override Transmission, 10
Image Rotation, 80, 99
Immediate Reception, 85
Information Boxes, 43, 179
Changing, 177
Deleting, 179
Printing, 183
Programming, 177
Storing Messages, 43
J
JBIG, 81, 95
Reception, 95
Transmission, 81
Journal, 27
Journal by E-mail, 82
Journal by E-mail, Transmitting, 81
Just size printing, 103
K
Key Operator Code, 142
Key Operator Settings, 149
Key Operator Tools List, 149
Keystroke Program, 127
L
Label Insertion, 74
LAN-Fax Operation Messages, 119
LAN-Fax Properties, Setting, 111
Line Type
Changing, 59
Selecting, 195
M
Manual Dial, 58
Maximum Value, 202
Memory Lock, 38, 159, 167
Memory Lock ID, 185
Memory Reception, 85
Memory Status, 33
Memory Storage Report, 83
More Transmission Functions, 78
Multi-copy, 85
Multi-copy Reception, 98
Multi-port, 59
Multistep Transfer, 90
On Hook Dial, 56
Optional Equipment, 196
Originals, 199
Output Tray, 105
P
Page Reduction, 101
Page Separation and Length Reduction, 100
Paper Tray, 146
Parallel Memory Transmission, 78
Parameter Setting, 149
Personal Boxes, 40, 174, 176
Changing, 174
Deleting, 176
Printing, 183
Programming, 174
Polling ID, 185
Polling Reception, 13
Polling Reserve Report, 15
Polling Result Report, 15
Polling Transmission, 10
Polling Transmission Clear Report, 12
Power Failure Report, 190
Print 2 Sided, 167
Print Completion Beep, 96
Printed Report, 83
Printing
Box List, 183
Confidential Message, 36
File Received with Memory Lock, 38
Information Box Messages, 45
Journal, 27
Options, 96
Personal Box Messages, 41
Special Sender List, 173
Printing and Saving, 115
Priority trays, 103
Programs, 127
Changing, 127
Deleting, 129
Registering, 127
PWD Code, 51
Q
Quick Operation key, 145
205
JptrC1FaxGBCombine_F_FM.book Page 206 Thursday, August 21, 2003 11:33 AM
R
RDS (Remote Diagnostic System), 190
Receiving Station, 52, 89
Reception, 85
Reception Features, 85
Reception File Print Quantity, 167
Reception Functions, 89
Reception Reverse Printing, 168
Reception Settings, 146
Reception Time, 97
Reception Result (RX File Status), 32
Redial, 47
Reduced Image Transmission, 75
Report, 83
Communication Failure Report, 84
Error Report, 189
Memory Storage Report, 83
Power Failure Report, 190
Transmission Result Report
(Immediate Transmission), 84
Transmission Result Report
(Memory Transmission), 83
Requesting Party, 52, 89
Reverse Order Printing, 85, 100
RX File Status, 32
S
Scan Size, 154
Changing, 154
Deleting, 154
Programming, 154
Scan size
Deleting, 155
Selecting
Dial/Push Phone, 186
Sender Stamp, 74
Send Later, 3
SEP Code, 50
Server-Generated Error E-mail, 191
SID Code, 50
Simultaneous Broadcast, 80
SMTP, 94
SMTP reception, 93
Special Senders, 165
Special Senders to Treat Differently, 165
Specifications, 197
Stamp, 73
Stamp Cartridge, 193
Standard Messages, 151
Deleting, 151
Programming, 151
206
Standard Message Stamp, 64
SUB Code, 49, 92
Substitute Reception, 86
Switches and Bits, 161
T
Telephone Line, 195
Transfer Boxes, 182
Changing, 180
Deleting, 182
Printing, 183
Programming, 180
Transfer Report, 183
Transfer Request, 52
Transfer Result Report, 90
Transfer Result Report
(transfer request by e-mail), 91
Transferring, 93
Transfer Station, 52, 89
Transmission Features, 47
Transmission Mode, 3
Transmission Options, 74
Transmission Result Report
(Immediate Transmission), 84
Transmission Result Report
(Memory Transmission), 83
Transmission Time
Changing, 22
Transmission with Image Rotation, 80
Tray for Lines, 105
Tray Shift, 105
TSI Print, 101
Two-Sided Printing, 97
Two-Sided Transmission, 62
TX File, 18
TX File Status, 31
U
User Parameter List, 161
User Parameters, 161
JptrC1FaxGBCombine_F_FM.book Page 207 Thursday, August 21, 2003 11:33 AM
MEMO
207
JptrC1FaxGBCombine_F_FM.book Page 208 Thursday, August 21, 2003 11:33 AM
MEMO
208
GB
GB
B603-8650
Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=216 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 10.800001 mm
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
•
The product name of Windows® 95 is Microsoft® Windows 95.
•
The product name of Windows® 98 is Microsoft® Windows 98.
•
The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me).
•
The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
•
The product names of Windows® XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
•
The product names of Windows NT® 4.0 are as follows:
Microsoft® Windows NT® Server 4.0
•
Microsoft® Windows NT® Workstation 4.0
Copyright © 2003
Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=216 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 10.800001 mm
FAX Option Type 2238
B603-8650
FAX Option Type 2238 Operating Instructions Facsimile Reference <Advanced Features>
GB GB
FAX Option Type 2238 Operating Instructions Facsimile Reference <Advanced Features>
Printed in the Netherlands
Operating Instructions
Facsimile Reference
<Advanced Features>
1
Transmission Mode
2
Checking and Canceling Transmission Files
3
Communication Information
4
Other Transmission Features
5
Reception Features
6
Fax via Computer
7
Simplifying the Operation
8
Facsimile Features
9
Key Operator Setting
10 Solving Operation Problems
11 Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Download PDF
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