TENDER FOR SUPPLY & INSTALLATION OF L2 & L3 SWITCH, ROUTER PORT ENHANCEMENT, SAN SWITCH, FC DRIVES & MFD
BID DOCUMENT
TENDER FOR: SUPPLY & INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH,
48 PORT SAN SWICH WITH REQUIRED PORT LICENSES & FC CABLES,
ROUTER PORT ENHANCEMENT, FC DRIVES WITH DAE/CABLES FOR
SAN ARRAY AND MULTI-FUNCTION PRINTER AT WBSDC,
MONI BHANDAR, WEBEL BHAVAN, SALT LAKE, KOLKATA-700 091
Tender no. : EOT/COMM/13-14/010,
Date: 10/06/2013
Due Date: 20/06/2013
TWO PART BID
PART-1: TECHNO-COMMERCIAL BID
PART-2: PRICE BID
WEST BENGAL ELECTRONICS INDUSTRY DEVELOPMENT CORPORATION LTD.
(A Govt. of West Bengal Undertaking)
Webel Bhavan, Block-EP & GP, Sector-V, Salt Lake, Bidhannagar, Kolkata:-700091
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 1 of 34
NOTICE INVITING TENDER NO. : EOT/COMM/13-14/010 dated 10/06/2013
Sealed Tenders are invited for the following job from OEM/Authorized distributors/dealers/reputed
organizations having sufficient experience and credentials for successful completion of similar nature of
work preferably in a Govt. Department. Similar nature means supply, installation, integration,
commissioning & maintenance of Switch, Router, SAN Storage and other accessories.
Brief description of work
SUPPLY & INSTALLATION OF
48 PORT GIGABIT L2 & L3
SWITCH, 48 PORT SAN SWICH
WITH REQUIRED PORT
LICENSES & FC CABLES,
ROUTER PORT
ENHANCEMENT, FC DRIVES
WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION
PRINTER AT WBSDC, MONI
BHANDAR, WEBEL BHAVAN,
BLOCK-EP&GP, SECTOR-V,
SALT LAKE, KOLKATA-700 091
Bid Submission
&
Opening Venue
Tender
Document
Money
(Rs)
[Non
Refundable]
Rs. 3,000.00
(In the form
of DD duly
pledged in
favour of
WBEIDC
Limited)
Earnest
Money
Deposit
(EMD)
(Rs)
[Refundable]
Rs.
1,00,000.00
(In the form of
DD from a
scheduled bank
duly pledged in
favour of
WBEIDC
Limited payable
at Kolkata)
Start date
of Tender
availability
at Office
Last date
and time of
Tender
submission
Date of
opening of
Tender
(Technical
Part)
10/06/2013
20/06/2013
15:00 Hrs.
20/06/2013
16:00 Hrs
WEST BENGAL ELECTRONICS INDUSTRY DEVELOPMENT
CORPORATION LTD.
(A Govt. of West Bengal Undertaking)
Webel Bhavan, Block-EP&GP, Sector-V, Salt lake, Bidhannagar Kolkata 91
The tender documents are available at WBEIDC’s office on all working days from 10.30 AM to 4.00 PM,
address given above, on submission of Demand Draft of Rs.3,000.00 (Rupees Three Thousand only)
in favour of WBEIDC Limited payable at Kolkata.
The bidder can download the tender documents from WBEIDC’s website www.webel-india.com and
submit the bid with a Demand Draft of Rs. 3,000.00 (Rupees Three Thousand only) duly pledged in
favour of WBEIDC Limited payable at Kolkata.
For technical queries regarding this tender please contact Sri Nirmal Ray, GM-Technical by Phone no.
033-23392337 & e-mail at mail ID: nirmal.ray@webel-india.com, Sri Sunit Bhattacharya, Manager-eGov
by Phone no. 033-23392330 & email at mail ID: sunit.bhattacharya@webel-india.com and Sri Birojit Paul,
Asst. Manager (WBSDC), by Phone No: 033-23392258 & e-mail at mail ID: birojit.paul@webel-india.com
and for other terms and conditions, Sri S.Majumdar, GM ( e-Gov/Commercial ), mail ID
s.majumdar@webel-india.com and Sri Champak Mandal, Mobile no.: 9433577425 & e-mail at mail ID:
champak.mandal@webel-india.com on or before 15.00 Hrs, 13/06/2013. No queries will be entertained
after this time frame. If tender committee feels, suitable corrigendum will be hosted in our web site before
17/06/2013 for the information of all prospective bidders.
Canvassing in any form shall be liable for disqualification.
WBEIDC Limited reserves the right to accept or reject any or all the tenders without assigning any reason
thereof.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 2 of 34
CONTENTS
The Tender document comprises the following:
SECTION – A
SCOPE OF WORK AND ELIGIBILITY CRITERIA FOR PARTICIPATION
IN THE TENDER
SECTION – B
INSTRUCTION TO BIDDERS
SECTION – C
GENERAL TERMS & CONDITIONS
SECTION – D
SPECIAL TERMS & CONDITIONS
SECTION – E
BID FORM
SECTION – F
TECHNICAL SPECIFICATIONS
SECTION – G
PRICE BID
SECTION – H
MANUFACTURER’S AUTHORISATION FORM
SECTION – I
PERFORMANCE GUARANTEE FORMAT
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 3 of 34
SECTION-A
SCOPE OF WORK
To supply & install the following items as per the specifications mentioned in the technical criteria at West
Bengal State Data Centre, Moni Bhandar, Webel Bhavan, Sec- V, Salt Lake City , Kolkata – 700091:
1. 2 nos 48 Port Gigabit Layer 2 Switch (must be integrated/cascaded with existing L2 Switch
Cisco-WS-C2960G-48TC-L).
2. 4 nos 48 Port Gigabit Layer 3 Switch ( must be integrated/cascaded with existing L3 Switch
Cisco-3560)
3. 2 nos Router port enhancement (4 port card) (HWIC-4ESW-POE Card for Cisco Router 3845).
4. 2 nos Router port enhancement (9 port card) (HWIC-D-9ESW-POE Card for Cisco Router 3845).
5. 20 nos FC Cables(10 Mtr) & 20 nos FC Cables (5 Mtr).
6. 1 no. Printer cum Copier cum Scanner cum Fax (Multifunction Printer).
AND
Supply & installation of the following items as per the specifications mentioned in the technical criteria at
West Bengal State Data Center, Moni Bhandar, Webel Bhavan, Sec- V, Salt Lake City , Kolkata –
700091 ( for SP&SSDG)
1. 2 nos 48 Port Gigabit Layer 3 Switch ( must be integrated / cascaded with existing L3 Switch
Cisco-3560)
2. 2no.s of 48 port SAN Switch CISCO- MDS 9148 ( must be integrated/ cascaded with existing
SAN Switch Cisco-MDS 9148 or latest) with all the port licenses
3. 600 GB (15 RPM) FC Drives for upgradation of existing SAN Array ( EMC Clariion-CX4-240)
with 2 nos Disk Attached Enclosure (DAE) with Power Cords ( Approx 15 TB FC drives)
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 4 of 34
ELIGIBILITY CRITERIA FOR PARTICIPATION IN THE TENDER
1. Bidders with tender specific authorization from OEM, strictly in our format given in Section- H, (for
all the items except cables) are only eligible to quote.
2. Bidders must submit tender specific authorization for the supply, installation and comprehensive
maintenance during Warranty period from the OEM.
3. All products to be quoted with a 3 years on site comprehensive manufacturer’s warranty, All the
bidders should produce a certificate from the OEM regarding their acceptance of responsibility of
supply, installation and comprehensive maintenance of services during warranty period as per
section-H.
4. Un-priced B.O.Q is to be submitted in company letterhead mentioning the name, make and model
no. of all the items.
5. The bidder should have executed 03 (Three) single orders of similar nature of jobs (supply and
installation of SAN Switches with required license & L3 Switches) of Rs. 25 lakhs each or more at
any Govt. Department / Quasi Govt. Dept / PSU / Board / Council or similar organization in last
three financial years (2010-11, 2011-12 & 2012-13). Work Order copies along with job completion
certificate from the customer duly attested by Gazetted Officer are to be submitted. In case of
non-availability of attestation from Gazetted Officer, the bidder is required to produce original
document for verification failing of which the bid will be treated as non responsive and summarily
rejected.
6. The bidder should have an Annual Turnover of Rs.3.00 Crores or above in the last Financial Year
(2012-13).
AND
Aggregate of Turnover of last three (3) Financial Years (2010-11, 2011-12 & 2012-13) should be
Rs. 8.00 Crores or above.
7. The Bidder must submit detailed profile of the company, Articles of Association and must be ISO
9001:2008 certificate holders in the specified area of the job mentioned in this tender. These
certificates should be valid at the date of opening of the tender. Photocopy is to be submitted with
self attested.
8. Valid PAN, Registration certificates for VAT, Professional Tax, Service Tax, Factory or Shop &
Establishment, PF, ESI & Trade License along with its return (PAN, VAT, S.TAX, PF & ESI)
submission documents are to be enclosed with the bid.
9. The bidder/ASP/OEM should be a System Integrator and have at least one registered service
center in Kolkata, West Bengal. Supporting documents for existence of Service Centre/s has to
be attached with the tender document.
10. The bidder shall be required to give a declaration in their letter head that they have not been
banned by any Government Agencies / Govt. Department / Quasi Govt. Dept / PSU / Board /
Council or similar organization. If any Government Agencies / Govt. Department / Quasi Govt.
Dept / PSU / Board / Council or similar organization has banned the bidder and later on lifted the
ban, the fact must be clearly stated.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 5 of 34
11. The bidder shall be required to give a declaration in their letterhead that they have successfully
and timely completed earlier projects of WBEIDC Ltd (including all of its subsidiaries) offered to
them (If any) in last three years. Successful completion certificate of such projects from the
concerned project in-charge of WBEIDC Ltd or its subsidiaries are to be attached with the bid
document.
However, WBEIDC Ltd. preserves the right to evaluate the Bidder’s performance through the
report from any Govt. Department / Quasi Govt. Dept / PSU / Board / Council or similar
organization at their own discretion or ask the bidder to produce service satisfaction certificate
from the customer base mentioned as per above criteria.
In absence of any one of the above, the offer will be treated as non-responsive and in that
case Tender Committee will have right to decide accordingly.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 6 of 34
SECTION – B
INSTRUCTIONS TO BIDDERS
Interested Bidders are required to submit their technical proposals and commercial proposal in two
separate sealed envelopes as per instructions given below: The firm shall seal & mark various parts of the proposal as follows:
A)
Techno Commercial Bid in one envelope super-scribed with words: “Techno Commercial Bid for “SUPPLY & INSTALLATION OF 48 PORT GIGABIT L2 & L3
SWITCH, 48 PORT SAN SWICH WITH REQUIRED PORT LICENSES & FC CABLES, ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN ARRAY AND MULTIFUNCTION PRINTER FOR SDC AS PER SPECIFICATIONS MENTIONED IN THE TECHNICAL
CRITERIA AT STATE DATA CENTER, MONI BHANDAR, WEBEL BHAVAN, BLOCK-EP&GP,
SECTOR-V, SALT LAKE, KOLKATA-700 091”. “Tender no. EOT/COMM/13-14/010, dated
10/06/2013 “& “Do Not Open Before 20/06/2013, at 16:00 Hrs”.
This envelope will also contain the EMD and Tender Document Fees (if the tender document is
downloaded from the website) in separate small envelope inside it.
B)
Price Bid in one envelope super- scribed with words “Price Bid for “SUPPLY & INSTALLATION
OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN SWICH WITH REQUIRED PORT
LICENSES & FC CABLES, ROUTER PORT ENHANCEMENT, FC DRIVES WITH DAE/CABLES
FOR SAN ARRAY AND MULTI-FUNCTION PRINTER FOR SDC AS PER SPECIFICATIONS
MENTIONED IN THE TECHNICAL CRITERIA AT STATE DATA CENTER, MONI BHANDAR,
WEBEL BHAVAN, BLOCK-EP&GP, SECTOR-V, SALT LAKE, KOLKATA-700091”. “Tender no.
EOT/COMM/13-14/010, dated 10/06/2013.
C)
All the envelopes shall be sealed in a covering envelope super scribed with words Techno
Commercial Bid & Price Bid for “SUPPLY & INSTALLATION OF 48 PORT GIGABIT L2 & L3
SWITCH, 48 PORT SAN SWICH WITH REQUIRED PORT LICENSES & FC CABLES, ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN ARRAY AND MULTIFUNCTION PRINTER FOR SDC AS PER SPECIFICATIONS MENTIONED IN THE TECHNICAL
CRITERIA AT STATE DATA CENTER, MONI BHANDAR, WEBEL BHAVAN, BLOCK-EP&GP,
SECTOR-V, SALT LAKE, KOLKATA-700 091”. “Tender no. EOT/COMM/13-14/010, dated
10/06/2013” & “Do Not Open Before 20/06/2013, at 16:00 Hrs”.
The sealed envelope containing the sealed Techno Commercial Bid and Price Bid should be
addressed to the General Manager (eGov/Commercial), WBEIDC Limited, Block-EP & GP,
Sector –V, Salt Lake, Kolkata -700 091, through post / speed post / Courier or dropped
personally within the stipulated time in the tender box kept with him. No other mode of delivery
shall be accepted. WBEIDC Ltd will not be responsible for any postal delay. Late submission of
Bid will not be accepted.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 7 of 34
(D.1)
TECHNO COMMERCIAL BID
The Techno Commercial Bid should consist of the following documents:
1. Technical proposals submission letter on the letterhead of the firm clearly indexing the
enclosures. This proposal submission letter should bear the reference no. and date , without
which the bid will be treated as non responsive.
2. Bid Form duly filled and signed as per format on the letterhead of the bidder.
3. Original Tender document duly stamped & signed on each page, as a token of acceptance of
all terms and conditions laid down in the tender document.
4. Technical Brochures of items quoted. Printed and published Brochure and / or Web site
reference essential (made to order statement on OEM letterhead or likes not acceptable).
5. Details of Service arrangement of bidder/ASP/OEM: a) Number of service centers in WB,
b) Availability of call center details with escalation matrix and c) Number of service engineers
with mobile no.
6. The company should operate in the same line of business at least for the last three years.
7. EMD & Tender Document Fees (if downloaded from the web site) in separate envelope.
(D.2)
FINANCIAL PROPOSAL
Price Bid as per format provided in the relevant section to be submitted in a separate envelope as
mentioned in the tender document. Insertion of Price bid in techno-commercial proposal will
summarily cancel the bid.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 8 of 34
SECTION - C
GENERAL TERMS AND CONDITIONS
(i)
Schedule of the Tender
The tender document shall be submitted on or before 20/06/2013, at 15.00 Hrs. to General
Manager (e-Gov/Commercial), WBEIDC Limited, Block-EP & GP, Sector –V, Salt Lake
Electronics Complex, Kolkata -700 091.
(ii)
Amendment of Invitation
At any time 3 days prior to the deadline for submission of proposals, WBEIDC reserves the right
to add / modify / delete any portion of this document by issuance of a Corrigendum, which would
be published on the website and will also be made available to all the Bidders who have been
issued the tender document. The Corrigendum shall be binding on all bidders and will form part of
the bid documents (Techno Commercial as well as Price Bid).
(iii)
Earnest Money Deposit (EMD)
The firm shall furnish an EMD of Rs. 1,00,000/- (Rupees one lakh) in the form of a Demand Draft
from a Scheduled Bank payable at Kolkata duly pledged in favour of WBEIDC Limited. Any bid
not accompanied with the valid EMD shall be summarily rejected.
Earnest money will be refunded to the unsuccessful bidders after receiving application from them
on completion of tender process. In case of successful bidders earnest money will be retained till
security deposit of 10% of the total value of the job is deposited in the form of Bank Guarantee
(format given) for a validity period of 60 days more than the warranty period.
Earnest money of the bidder is liable to be forfeited in case of any false submission / statement.
In case of any refusal to abide by terms and conditions of our LOI/PO or refusal to enter into a
written agreement as per prefixed terms and conditions authority is at liberty to forfeit earnest
money and take lawful actions.
(iv)
Clarification Regarding Tender Document
A prospective Bidder requiring any clarification about the tender document and scope of work
may contact the person through e-mail / letter as mentioned above in NIT.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 9 of 34
(v)
Awarding of Contract
WBEIDC Ltd will award the contract to the successful bidder whose bid has been valued as per
Price and Other criteria. WBEIDC reserves the right not to accept the Lowest Price bid without
assigning any reason what so ever and the bidder will not challenge such decision in any forum
what so ever WBEIDC also reserves the right to split the order and / or drop any line item as per
direction of the end customer.
The successful bidder will have to give security deposit of 10% of total value of the LOI in the
form of Bank Guarantee for a period of 60 days + the maximum warranty period among the items
quoted. After receiving the PBG, firm P.O. will be issued.
(vi)
Amendment of Proposals
In order to afford prospective Bidder reasonable time to make amendment in their proposals,
WBEIDC may, at its discretion, extend the deadline for the submission of proposals. However, no
such request in this regard shall be binding on WBEIDC.
(vii)
Language of Proposal & Correspondence
The proposal submitted by the Bidder should be in English language only. All the documents
relating to the proposal (including brochures) supplied by the firm should also be in English, and
the correspondence between the Bidder & WBEIDC will be in English language only. A duly
signed formal copy must subsequently confirm the correspondence by Fax / e-mail.
(viii)
Proposal Currency
Prices shall be quoted in Indian Rupees, inclusive of all prevailing taxes, levies, duties, etc.
(ix)
Period of Validity of Proposals
The price offers shall remain firm within the currency of contract and no escalation of price will be
allowed. The quoted offer and / or rate must be valid for a minimum period of 180 Days from the
date of opening of the tender. The tender inviting authority reserves the right for seeking
extension of validity of offered rates from the successful bidder. Acceptance of such request
during actual offer is however optional to the bidder. The price validity will remain unaltered
irrespective of any reason including foreign exchange rate variation.
Variation in statutory rate levied by Government will however be reflected for both reduction and
escalation.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 10 of 34
(x)
Formats and Signing of Proposals
The original proposal shall be neatly typed and shall be signed by an authorized signatory /
signatories on behalf of the Bidder. The authorization shall be provided by written Power of
Attorney accompanying the proposal. The person or persons signing the proposal shall initial all
pages of the proposal, except for un-amended printed literature. The proposal shall contain no
interlineations, erase or overwriting. In order to correct errors made by the Bidder, all corrections
shall be done & initialed with date by the authorized signatory after striking out the original words /
figures completely.
(xi)
Sealing and Marking of Proposals
Bidder shall seal & mark various parts of the proposal as mentioned in the Instruction to bidders
above.
Every envelope and forwarding letter of various parts of the proposal shall be addressed as
follows:
General Manager (e-Gov/Commercial)
WBEIDC Limited
Block – EP & GP, Sector-V
Salt Lake Electronics Complex
Kolkata-700 091
Signing across all joints & pasting good quality transparent adhesive tape on top of such joints &
signatures with company seal shall seal the envelope without which the bid will be summarily
rejected. The envelope should bear the name and address of the bidder very neatly written in the
left lower corner, without which the bids cannot be recognized and hence will be summarily
rejected. Proposals sent through telex / telegrams / fax / e-mail shall not be accepted. WBEIDC
shall not be responsible for delay on account of delivery by the postal authorities as well as of
courier companies. Such delivery shall be at the risk and cost of the vendor / bidder.
If the envelopes are not sealed and marked as required above, WBEIDC shall assume no
responsibility for the proposal’s misplacement or premature opening. And the bid will be
summarily rejected.
(xii)
Deadline for Submission of Proposals
Proposals will be received by WBEIDC at the specified address not later than 20/06/2013, at
15.00 Hrs. WBEIDC may, at its discretion, extend this deadline. WBEIDC may also extend this
deadline for any other administrative reason.
(xiii)
Late Proposals
Any proposal received by WBEIDC after the deadline for submission of proposals, as referred
above shall not be accepted.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 11 of 34
SECTION – D
SPECIAL TERMS AND CONDITIONS
1. Interpretation of documents
If any bidder should find discrepancies or omission in the specifications or other tender documents, or
if he should be in doubt as to the true meaning of any part thereof, he shall make a written request to
the tender inviting authority for correction / clarification or interpretation before 7 days of opening of
the bid.
2. Splitting of the Contract and Curtailment and increment of Work
The WBEIDC Limited reserves the right to split up and distribute the work among the successful
bidders and to curtail and / or increase any item of work by +/- 25% in the schedule partly or fully.
3. Payment Terms
Payment will be made on submission of bills along with the receipted Challan & successful installation
certificate by the competent authority. Payment will be released within 60 days after submission of
bills along with satisfactory completion certificate. The security deposit of an amount of 10% of total
value of the order is to be deposited (within 7 Days from the date of issuance of LOI) in the form of
a Bank Guarantee valid for 60 days more than the composite on-site warranty period of the items
quoted, from any Scheduled Bank.
4. Preparation of Tender
Tender shall be submitted in accordance with the following instructions:
i)
Tenders shall be submitted in the prescribed forms. All signatures shall be in longhand. Where
there is conflict between the words and the figures, the figure shall govern.
ii)
All notations must be in ink or type written. No erasing or overwriting will be permitted. Mistakes
may be crossed out and corrections typed or written with ink adjacent thereto and must be
initialed in ink by the person or persons signing the tender.
iii) Tenders shall not contain any recapitulation of the work to be done. Alternative proposals will not
be considered unless called for. No written, oral, electronic, telegraphic or telephonic proposals
for modifications will be acceptable.
iv) Tenders shall be delivered to the office as notified on or before the date and time set for the
opening of tenders in the Notice Inviting Tender. The packet of documents including the tender
shall be enclosed in sealed envelope having the title of the work and the name of the bidder.
v) Tenders subject to any conditions or stipulations imposed by the bidder are liable to be rejected.
vi) Each and every page of the tender document must be signed with date and company seal by the
bidder. This is required to show that the bidder had accepted all the terms and conditions
mentioned in this tender document.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 12 of 34
5. Withdrawal from Tender
Any bidder may withdraw his tender by written request at any time prior to the scheduled closing time
for receipt of tenders and not thereafter.
6. Opening of Tender
The tenders shall be opened at the time set forth in the document. Bidders or their authorized
representatives are invited to be present and to put their signatures on the records of tender opening
as each tender is opened.
7. Assignments
No Consortium will be allowed.
8. Deduction of Tax at Source
Deduction of all statutory and necessary Tax from each bill will be made as per Government Rules
prevailing at the time of payment. The Company will issue necessary tax deduction certificate in due
course of time.
9. Tax Registration Certificate
Bidders submitting a tender shall produce up to date VAT, Service Tax, Income Tax and Professional
Tax registration as well as copy of latest returns submitted in the standard form from the Tax
Authority or a Certificate that the assessment is under consideration. All such clearance certificates
shall remain valid on the last date of permission and should be attested by a gazetted officer.
10. Canvassing
Canvassing or support in any form for the acceptance of any tender is strictly prohibited. Any bidder
doing so will render him liable to penalties, which may include removal of this name from the register
of approved Contractors.
11. Warranty
The bidder will warranty that products supplied under the contract are newly made and are free from
defects in the design, engineering and workmanship. The bidder would be responsible for the up
keep and maintenance of the infrastructure with a resolution time of 12 Hrs and necessary
deliverables under the scope of work during the entire on-site warranty period of 3 Years from the
date of installation. To maintain this SLA, if desired by the end customer, one engineer has to be
provided at the site for immediate attempt of any failure.
The bidder shall not, without the express prior written consent of WBEIDC, assign to any third party of
the contract or part thereof. Service support for the entire warranty period will be on site and
comprehensive and free of cost for the entire warranty period.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 13 of 34
12. Warranty Support
The equipment along with the solution supplied will be warranted for 36 months from the date of
acceptance of the system whole or part. Service support for the entire warranty period will be on site
and comprehensive and free of cost for the entire warranty period.
The bidder should have a call center working for 24X7 in India. The contact details of the call center
must be furnished along with the bid. Any call logged with the service center must be given a running
docket number to the person reporting the call.
The call log as well as resolution details have to be submitted to WBEIDC LTD on a monthly basis not
th
later than 4 instant of every calendar month. Non-receipt of report within the specific date in any
month would be treated as non-performance of the service obligation for the previous month and
subsequent extension of warranty.
The bidder should locate his service personnel at strategic location so that any call report is
attended within the response time specified. The service escalation matrix with the names and
mobile nos. of the concerned personnel of the OEM as well as of the Vendors are to be
attached. In absence of which, the bid may be considered as non-responsive.
If the uptime goes below the prescribed limit in any quarter, the same will be noted. At the scheduled
end of the warranty period the total of such deviation will be done and the contractor will have to
extend the warranty support by the default time.
The bidder should provide a detailed maintenance plan specifying the service arrangement location
wise with existing manpower and their contact numbers. The spare management should also be
given detailed.
All the bidders should produce a certificate from the OEM regarding acceptance of OEM’s
responsibility of comprehensive maintenance of services during warranty period.
•
Service Level ( APPLICABLE FOR SUPPLIES ALL OVER WEST BENGAL)
The average uptime averaged over each quarter should be as follows: Up time
requirement
Machine location
Resolution
Time
Requirement
Penalty
99.0%
Webel
Bhavan,
Moni
Bhandar, Block-EP&GP,
Sector-V,
Salt
Lake,
Kolkata-700 091.
12 Hrs.
Penalty of 0.5% of the
equipment cost beyond 12 Hrs
but within 1 day and 1%
thereafter per day subject to
maximum 20% of equipment
cost.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 14 of 34
13. Liquidated Damage
The job includes the supply and installation of materials mentioned in the tender document. In the
event of failure to meet the job completion in stipulated date/time liquidated damage will be imposed
on the contractor for sum equivalent to 1% of the contract value for each week or part thereof, subject
to a ceiling of 5% of the total contract value (including all taxes & duties and other charges). In the
event of LD exceeds 5% of the order value, WBEIDC reserves the right to terminate the contract and
WBEIDC will get the job completed by any other competent party. The difference of cost incurred by
WBEIDC will be recovered from the earnest money deposited by the vendor.
14. Delivery & installation
All materials should be delivered & installed and tested at WBSDC, Webel Bhavan, Moni Bhandar,
Block-EP&GP, Sector-V, Salt Lake, Kolkata-700 091 (at bidder’s cost) within 7 days from the date of
issuance of LOI. The successful bidder is required to supply & installation of items as per part-B from
their readily available stock/ex-stock within 7 days of issuance of LoI
15. Security Deposit
Successful bidder will have to submit a performance bank guarantee within 7 days of issuance of
LOI, amounting 10% of total ordered value (inclusive of all taxes) in the format given in the
tender document for a validity period of 60 days more than the warranty period (Three years
from the date of final acceptance of the end customer) of the quoted items. Failure to deliver the
items as per above schedule and / or submit the said PBG within 7 days will result in termination of
any claim of the bidders and forfeiture of earnest money and security deposit/ PBG. The LOI placed
on the bidder will then automatically be cancelled and the bidder will be debarred from taking part in
any tender of WBEIDC for two years from the date of issuance of LOI. Penalty upto 20% of the
System cost beyond the maximum permitted down time will be deducted from this SD / PBG. This
SD/PBG will only be released after the completion of 3 years warranty period, if the vendor/
contractor submits the satisfactory after sale service certificate from the end customer.
16. Acceptance of Tender
The acceptance of the tender will rest with the accepting authority who is not bound to accept the
lowest or any tender and reserves the right to reject in part or in full any or all tender(s) received and
to split up the work among participants without assigning any reason thereof.
17. Withdrawal from Tender
If any bidder withdraws his tender before acceptance or refusal within a reasonable time without
giving any satisfactory explanation for his withdrawal, he/she shall be disqualified for participation in
any tender of this organization for a minimum period of 2 (two) years.
18. Non-escalation of Price
The price offers shall remain firm within the currency of contract and no escalation of price will be
allowed.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 15 of 34
19. Price Validity
The quoted offer and/ or rate must be valid for a minimum period of 180 Days from the date of
opening the tender. The tender inviting authority reserves the right for seeking extension of validity of
offered rates from the successful bidder. Acceptance of such request during actual offer is however
optional to the bidder.
20. Quantity or Place variation
The Vendor may be asked to supply the same products at the same rate at different places and / or at
the same places within this price validity period, which they are bound to accept. The quantity
variation will be 25% +/- the last ordered quantity.
21. Price
A) Price should be quoted strictly in the Price Bid format only.
B) No deviation in any form in the Price Bid sheet is acceptable.
C) Price quoted should be firm, inclusive of packing, forwarding, insurance & freight charges.
D) Percentage / specified amount of taxes & duties should be clearly mentioned otherwise WBEIDC
reserves the right to reject such offer.
E) Price to be quoted inclusive of integration, installation, commissioning and support charges.
F) The total cost of the entire job should be inclusive of all prices as mentioned in the enclosed Price
Bid format.
G) No extra cost, other than that mentioned in Price Bid would be taken into account.
22. Discrepancies and Adjustment thereof
Discrepancy between description in words and figures, the rate, which corresponds to the words
quoted by the bidder, shall be taken as correct.
Discrepancy in the amount quoted by the bidder due to calculation mistake of the unit rate, the unit
rate shall be regarded as firm.
Discrepancy in totaling or carry forward in the amount quoted by the bidder shall be corrected.
23. Disputes and Arbitrations
In case of any dispute or differences, breach and violation relating to the terms of this agreement, the
said dispute or difference shall be referred to the sole arbitration of Managing Director, WBEIDC Ltd.
or any other person appointed by him. The award of the arbitrator shall be final and binding on both
the parties.
In the event of such arbitrator to whom the matter is originally referred to vacates his office on
resignation or otherwise or refuses to do works or neglecting his work or being unable to act as
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 16 of 34
arbitrator for any reason whatsoever, the Managing Director shall appoint another person to act as
arbitrator in the place of outgoing arbitrator and the person so appointed shall be entitled to proceed
further with the reference from the stage at which it was left by the predecessor. The Contractor will
have no objection in any such appointment that arbitrator so appointed is employee of WBEIDC Ltd.
The adjudication of such arbitrator shall be governed by the provision of the Arbitration and
Conciliation Act, 1996, or any statutory modification or re-enactment thereof or any rules made
thereof.
The arbitration shall be held in Kolkata only.
24. Governing Laws
This Tender Document and the contract shall be governed by and interpreted in accordance with
Laws in force in India. The courts at Kolkata shall have exclusive jurisdiction in all matters arising
under the contract.
25. Force Majeure Condition
If the execution of the contract/supply order is delayed beyond the period stipulated in the supply
order as result of outbreak of hostilities, declaration of an embargo or blockade of road, fire, flood or
any such act of nature, then WBEIDC LTD may allow such additional time by extending the project
execution timeframe as considered to be justified by the circumstances of the case and its decision
will be final. If additional time is granted by the WBEIDC LTD, the supply order shall be read and
understood as if it had contained from its inception the execution date as extended.
26. Warranty Support from OEM
OEMs through the Bidder should give an undertaking for 03 years onsite comprehensive warranty
support against supply of all the items. Bidder should submit a list of their service centers of West
Bengal along with the name and mobile contact address. Supporting documents for existence of
Service Centres has to be attached with the tender document. The OEM and The bidder should
separately submit their service escalation matrix, in absence of which the bid will be considered as
non-responsive in that case Tender Committee will have right to decide accordingly.
27. Programme Schedule
Sl. No.
Particulars
A
Issue of Letter of Intent
B
Supply & installation of the materials to WBSDC at Webel Bhavan,
Moni Bhandar, 3rd Floor, Block-EP&GP, Sector-V, Salt Lake,
Kolkata-700 091.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Day
D1
D1 + D7
Page 17 of 34
SPECIAL TERMS & CONDITIONS ( PART-II)
1. The bid and all correspondence and document relating to the bid shall be written in English
language.
2. All the pages of the bid document including documents submitted therein must be duly signed
and stamped failing which the offer shall be liable to be rejected.
3. All the documents to be submitted by the bidder along with their offer should be duly
authenticated by the person signing the offer and if at any point of time during procurement
process or subsequently it is detected that documents submitted are forged / tampered /
manipulated in any way, the total responsibility lies with the bidder and WBEIDC LTD reserves
the full right to take action as may be deemed fit including rejection of the offer and such case is
to be kept recorded for any future dealing with them.
4. Overwriting and erasures may make the tender liable for rejection if the authorized signatory of
the bidder does not sign on each of such overwriting/erasing/ manuscription. All overwriting
should be separately written and signed by the authorized signatory of the bidder.
5. Details of the enclosures should be clearly mentioned in the forwarding letter in bidder’s
letterhead along with the bid.
6. The bidder shall be required to give a declaration that they have not been banned by any
Government Agencies / Govt. Department / Quasi Govt. Dept / PSU / Board / Council or similar
organization. If any Government Agencies / Govt. Department / Quasi Govt. Dept / PSU / Board /
Council or similar organization has banned the bidder but lifted the ban afterwards, the fact must
be clearly stated.
If this declaration is not given the bid will be rejected as non-responsive.
7. No Technical / Commercial clarifications generated from the vendors will be entertained after
opening of the tender. However, if tender committee feels, they may ask supporting documents in
respect of the claim of the bidder and the bidder has to submit supporting document as well as
written clarifications required by the tender committee within three days.
8. Item, if any other than specified in BOM, felt necessary to complete the installation are to be
supplied by the bidder free of cost.
9. Quantity mentioned in the tender document is indicative only and orders shall be placed subject
to actual requirement. WBEIDC LTD reserves the right to increase or decrease the quantity
specified in the tender.
10. WBEIDC reserve the right to reject or accept or withdraw the tender in full or part as the case
may be without assigning the reasons thereof. No dispute of any kind can be raised the right of
buyer in any court of law or elsewhere.
11. Bidder must enclose authorization Certificate from reputed OEMs to quote their product against
this tender.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 18 of 34
12. Supporting technical brochures / catalogues indicating each feature in respect of offered model
and make must be submitted along with the offer, in absence of which the offer is liable to be
ignored.
13. Bidder through OEM should give an undertaking for sales and Three years onsite comprehensive
warranty support and security patch update as mentioned in the tender document against supply
of all the items.
14. The bidders (small scale units) who are registered with National Small Scale Industries
Corporation, i.e, NSIC, UNDER SINGLE POINT REGISTRATION SCHEME for the TENDERED
ITEMS are exempted from payment of bid security up to the amount equal to their monetary limit.
In case of bidders having monetary limit as “NO LIMIT”, the exemption will be limited to
Rs.50,00,000/- (Rupees Fifty Lakh) only as per existing policy of WBEIDC LTD. A proof
regarding current registration with NSIC for the TENDERED ITEMS will have to be attached
along with the bid. Registration other than NSIC & Under Single Point Registration Scheme) will
not be entertained.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 19 of 34
SECTION - E
BID FORM
(Bidders are requested to furnish the Bid Form in the Format given in this section, filling the entire Blank
and to be submitted on Letter Head)
Ref No : ( Mandatory)
Date : ( Mandatory)
To,
The General Manager (e-Gov/Commercial)
WBEIDC Ltd
Webel Bhavan
Block EP & GP, Sector-V
Salt Lake Electronics Complex
Kolkata-700091
Dear Sir,
Having examined the Bid documents we, the undersigned, offer to undertake the job of ““SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN SWICH WITH REQUIRED
PORT LICENSES & FC CABLES, ROUTER PORT ENHANCEMENT, FC DRIVES WITH DAE/CABLES
FOR SAN ARRAY AND MULTI-FUNCTION PRINTER AT WBSDC, MONI BHANDAR, WEBEL BHAVAN,
BLOCK-EP&GP, SECTOR-V, SALT LAKE, KOLKATA-700 091” ..” as per the Tender No. -------------------------------------------------------dated---------------------We agree to abide by this bid for the period of 6 (six) months from the date for fixed for price bid opening
and it shall remain binding upon us for acceptance at any time before the expiry of the period.
This bid, together with your written acceptance thereof and your order / notification of award, shall
constitute a binding contract between us.
We understand that WBEIDC reserves the right to accept in full / part or reject any or all the bids received
or split order within successful bidding without any explanation to bidders and its decision on the subject
will be final and binding on Bidder. We also understand that WBEIDC is not bound to accept the L-1 bid
for placement of order.
We had given an EMD of Rs. --------------- (DD No_____________ dated ____________ on
____________) along with the technical document.
We also abide to go through bank Guarantee of 10% of the job value as Performance Bank Guarantee.
Dated, this …………………..day of ……………………20--…………………………………………………
Signature
………………………………………………………..
(In capacity of)
duly authorised to sign bid for and on behalf of
(Name and Address of the Bidder)
(Affix Official Seal)
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 20 of 34
SECTION - F
BOM & TECHNICAL SPECIFICATIONS
ALL TECHNICAL PARAMETERS OF ITEMS ARE MANDATORY. NO DOWNWARD DEVIATION IS
ALLOWED. IN CASE OF ANY DEVIATIONS IN SPECIFICATIONS OF THESE ITEMS, THE BID WILL
BE SUMMERILY REJECTED.
The bidder has to attach a technical compliance sheet in the following format :
Sl.
No.
Description of Items
Qty Unit
Offered
Specification
Remarks
PART-A
1 48 Port Gigabit Layer 2 Switch ( must be integrated with
existing L2 Switch Cisco-WS-C2960G-48TC-L).
2 48 Port Gigabit Layer 3 Switch ( must be integrated with
existing L3 Switch Cisco-3560)
2
Pcs.
4
Pcs.
3 Router port enhancement - 4 port card (HWIC-4ESWPOE Card for Cisco Router 3845).
2
Pcs.
4 Router port enhancement - 9 port card (HWIC-D-9ESW- 2
POE Card for Cisco Router 3845).
5 FC Cables - 10 Mtr
50
Pcs.
Pcs.
6 FC Cables - 5 Mtr
20
Pcs.
7 Multi-Function Printer
1
Pc.
2
Pcs
2
Pcs
PART-B:
1 48 Port Gigabit Layer 3 Switch ( must be integrated with
existing L3 Switch Cisco-3560)
2(i) 48 port SAN Switch (CISCO MDS9148)
2(ii) Port licenses for the all the ports including 4 uplinking As pcs
port licenses for cascading with existing SAN Switch
reqd
2(iii) SAN FC Cables ( min 10 mtr length)
32
3(i) Addition of 10 TB Usable disks with RAID 5 using 15K 26
RPM FC Disks for upgradation of existing SAN Array
EMC Clariion-CX-240
Pcs
3(ii) Disk Attached Enclosure (DAE) with Power Cords for
existing SAN Array ( EMC Clariion-CX4-240)
pcs
2
Special note: The successful bidder is required to supply & install specially the items in Part-B
on ex-stock basis and within 7 days of issuance of LoI.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 21 of 34
DETAILS TECHNICAL SPECIFICATIONS FOR ABOVE ITEMS
1. Specification for 48 PORT Layer 2 switch (2 NUMBERS) MUST BE INTEGRATED WITH
EXISTING SWITCH Cisco-WS-C2960G-48TC-L)
General Features
The switch should have minimum 48 x 10/100/1000 Gigabit Ethernet Ports & 4 Fiber uplinks (uplink port
should support 1000 Base SX, 1000 Base ZX, 1000 Base LX ).
Future support for Redundant Power supply
Should have fan for proper cooling.
Performance
At least 104 Gbps switching bandwidth.
Forwarding rate – At least77 Mpps.
Configurable at least 8000 MAC addresses
Should support stacking (At least 20 Gbps bandwidth) – Stacking is not required from day 1, but
stacking should be supported on the proposed switch platform.
Layer-2 Features
IEEE 802.1Q VLAN encapsulation. At least 250 VLANs should be supported. Support for 4000 VLAN
IDs.
Support for Automatic Negotiation of Trunking Protocol, to help minimize the configuration & errors.
Centralized VLAN Management. VLANs created on the Core Switches should be propagated
automatically.
Spanning-tree Enhancements for fast convergence
IEEE 802.1d, 802.1s, 802.1w, 802.3ad
Spanning-tree root guard feature to prevent other edge switches becoming the root bridge.
IGMP snooping v3, Support for at least 250 IGMP Groups. IGMP filtering.
Link Aggregation Protocol (LACP)
Support for Detection of Unidirectional Links (in case of fiber cut) and to disable them to avoid problems
such as spanning-tree loops.
The Switch should be able to discover the neighboring device of the same vendor giving the details
about the platform, IP Address, Link connected through etc, thus helping in troubleshooting connectivity
problems.
Per-port broadcast, multicast, and storm control to prevent faulty end stations from degrading overall
systems performance.
Local Proxy Address Resolution Protocol (ARP) to work in conjunction with Private VLAN Edge to
minimize broadcasts and maximize available bandwidth.
Multicast VLAN registration (MVR) to continuously send multicast streams in a multicast VLAN while
isolating the streams from subscriber VLANs for bandwidth and security reasons.
Network security features
Support for mechanisms to improve the network’s ability to automatically identify, prevent, and respond
to security threats and also to enable the switches to collaborate with third-party solutions for securitypolicy compliance and enforcement before a host is permitted to access the network. Thus preventing
the spread of Viruses & worms.
IEEE 802.1x to allow dynamic, port-based security, providing user authentication.
Port-based ACLs for Layer 2 interfaces to allow application of security policies on individual switch
ports.
SSHv2 and SNMPv3 to provide network security by encrypting administrator traffic during Telnet and
SNMP sessions.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 22 of 34
Bidirectional data support on the Mirrored port to allow the intrusion detection system (IDS) to take
action when an intruder is detected.
RADIUS authentication to enable centralized control of the switch and restrict unauthorized users from
altering the configuration.
MAC address notification to allow administrators to be notified of users added to or removed from the
network.
DHCP snooping to allow administrators to ensure consistent mapping of IP to MAC addresses. This
can be used to prevent attacks that attempt to poison the DHCP binding database, and to rate-limit the
amount of DHCP traffic that enters a switch port.
Port security to secure the access to an access or trunk port based on MAC address.
Multilevel security on console access to prevent unauthorized users from altering the switch
configuration using local database or through an external AAA Server.
BPDU Guard to shut down Spanning Tree Protocol PortFast-enabled interfaces when BPDU’s are
received to avoid accidental topology loops.
At least 500 ACL entries should be supported.
Quality of Service (QoS) & Control
Standard 802.1p CoS and DSCP
Control- and Data-plane QoS ACLs
Four egress queues per port to enable differentiated management of up to four traffic types across the
stack.
Weighted tail drop (WTD) to provide congestion avoidance
Strict priority queuing mechanisms
There should not be any performance penalty for highly granular QoS functions.
Rate Limitting function should guarantee bandwidth in increments as small as 1 Mbps.
Rate limiting should be provided based on source and destination IP address, source and destination
MAC address, Layer 4 TCP and UDP information, or any combination of these fields, using QoS ACLs
(IP ACLs or MAC ACLs), class maps, and policy maps.
At least 50 aggregate or individual polices should be available per Fast Ethernet or Gigabit Ethernet
port.
Management
§ Superior manageability Features
§ Command Line Interface (CLI) support for configuration & troubleshooting purposes.
§ For enhanced traffic management, monitoring, and analysis, upto four RMON groups (history,
statistics, alarms, and events) must be supported.
§ Layer 2 trace route to ease troubleshooting by identifying the physical path that a packet takes from
source to destination.
§ Domain Name System (DNS) support to provide IP address resolution with user-defined device
names.
§ FTP/ Trivial File Transfer Protocol (TFTP) to reduce the cost of administering software upgrades by
downloading from a centralized location.
§ Network Timing Protocol (NTP) based on RFC 1305 to provide an accurate and consistent
timestamp to all intranet switches.
§ SNMP v1, v2c, and v3 and Telnet interface support delivers comprehensive in-band management,
and a CLI-based management console provides detailed out-of-band management.
§ RMON I and II standards
§ SNMPv1, SNMPv2c, and SNMPv3
§ Support for IPv6 Host which can provide basic IPv6 management such as IPv4/IPv6 dual stack, IPv6
Neighbor Discovery, Maximum Transmission Unit (MTU) Path Discovery IPv6, ICMPv6, IPv6
Aggregatable Address, Secure Shell (SSH) for v6, IPv6 Autoconfiguration, Trace route, Syslog for v6.
Both Layer 2 and Layer 3 switches should be from the same OEM.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 23 of 34
2. Specification for 48 PORT Layer 3 switch: (6 NUMBERS)
EXISTING L3 SWITCH CISCO 3560-48
MUST BE INTEGRATED WITH
General Features
§ 48 Ethernet 10/100/1000 ports and 4 fiber uplink ports (Fiber uplinks should support GE LX/LH and
GE SX)
§ Future support for Redundant Power supply
§ The same switch should also support 10G by replacing the 1G uplinks or by adding new modules.
Performance
§ At least 100 Gbps switch fabric
§ Forwarding rate – 64 Mpps at least
§ Configurable at least 8000 MAC addresses
Layer-3 Features
§ Basic IP unicast routing protocols (static, RIPv1, and RIPv2, RIPng) should be there from day 1.
§ Support for IPv6 unicast routing capability (OSPF protocols) with IPv6.
§ Support for Advanced IP unicast routing protocols (OSPF, IS-IS and Border Gateway Protocol
Version 4 [BGPv4]) for load balancing and constructing scalable LANs.
§ Support for Policy-Based Routing.
§ Inter-VLAN IP routing should be supported for Layer 3 routing between two or more VLANs.
§ Support for Protocol Independent Multicast (PIM) for IP Multicast routing, including PIM sparse mode
(PIM-SM), PIM dense mode (PIM-DM), and PIM sparse-dense mode.
§ Support for VRF-Lite or equivalent.
§ Support for a feature which will enable DHCP Server for a convenient deployment option for the
assignment of IP addresses in networks that do not have a dedicated DHCP server
Layer-2 Features
§ IEEE 802.1Q VLAN encapsulation. At least 1000 VLANs should be supported. Support for 4000
VLAN IDs.
§ Support for Voice VLAN which will simplify telephony installations by keeping voice traffic on a
separate VLAN for easier administration and troubleshooting.
§ Centralized VLAN Management. VLANs created on the Core Switches should be propagated
automatically.
§ Spanning-tree Enhancements for fast convergence
§ IEEE 802.1d, 802.1s, 802.1w, 802.3ad
§ Spanning-tree feature to prevent other edge switches becoming the root bridge.
§ Future Support for IGMP snooping v3, Support for At least 1000 IGMP Groups. Support for IGMP
filtering.
§ Link Aggregation Protocol (LACP)
§ Support for Detection of Unidirectional Links (in case of fiber cut) and to disable them to avoid
problems such as spanning-tree loops.
§ The Switch should be able to discover the neighboring device giving the details about the platform, IP
Address, Link connected through etc, thus helping in troubleshooting connectivity problems.
§ Per-port broadcast, multicast, and storm control to prevent faulty end stations from degrading overall
systems performance.
§ Local Proxy Address Resolution Protocol (ARP) to work in conjunction with Private VLAN Edge to
minimize broadcasts and maximize available bandwidth.
§ Support for Multicast VLAN registration (MVR) to continuously send multicast streams in a multicast
VLAN while isolating the streams from subscriber VLANs for bandwidth and security reasons.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 24 of 34
Network security features
§ Support for mechanisms to improve the network’s ability to automatically identify, prevent, and
respond to security threats and also to enable the switches to collaborate with third-party solutions for
security-policy compliance and enforcement before a host is permitted to access the network. Thus
preventing the spread of Viruses & worms.
§ IEEE 802.1x to allow dynamic, port-based security, providing user authentication.
§ Port-based ACLs for Layer 2 interfaces to allow application of security policies on individual switch
ports.
§ SSHv2 and SNMPv3 to provide network security by encrypting administrator traffic during Telnet and
SNMP sessions.
§ Bidirectional data support on the Mirrored port to allow the intrusion detection system (IDS) to take
action when an intruder is detected. Also support for remote mirroring capability which helps
administrators to remotely monitor ports in a Layer 2 switch network from any other switch in the same
network.
§ RADIUS authentication to enable centralized control of the switch and restrict unauthorized users
from altering the configuration.
§ MAC address notification to allow administrators to be notified of users added to or removed from the
network.
§ Dynamic ARP Inspection or equivalent which can ensure user integrity by preventing malicious users
from exploiting the insecure nature of the ARP protocol.
§ DHCP snooping to allow administrators to ensure consistent mapping of IP to MAC addresses. This
can be used to prevent attacks that attempt to poison the DHCP binding database, and to rate-limit the
amount of DHCP traffic that enters a switch port.
§ Port security to secure the access to an access or trunk port based on MAC address.
§ Multilevel security on console access to prevent unauthorized users from altering the switch
configuration using local database or through an external AAA Server.
§ Spanning tree feature to shut down Spanning Tree Protocol enabled interfaces when BPDU’s are
received to avoid accidental topology loops.
§ Security ACL entries – At least 1000.
§ Support for IEEE 802.1AE which can provide MAC layer encryption over wired networks using out-ofband methods for encryption keying.
Quality of Service (QoS) & Control
§ Standard 802.1p CoS and DSCP
§ Control- and Data-plane QoS ACLs
§ Four egress queues per port to enable differentiated management of up to four traffic types across
the stack.
§ Weighted tail drop (WTD) or equivalent to provide congestion avoidance
§ Strict priority queuing mechanisms
§ There should not be any performance penalty for highly granular QoS functions.
§ Future support for feature which will provide rate limiting based on source and destination IP
address, source and destination MAC address, Layer 4 TCP and UDP information, or any combination
of these fields, using QoS ACLs (IP ACLs or MAC ACLs), class maps, and policy maps.
§ At least 50 aggregate or individual polices should be available per Fast Ethernet or Gigabit Ethernet
port.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 25 of 34
Management
§ Superior manageability Features
§ Command Line Interface (CLI) support for configuration & troubleshooting purposes.
§ For enhanced traffic management, monitoring, and analysis, upto four RMON groups (history,
statistics, alarms, and events) must be supported.
§ Layer 2 trace route to ease troubleshooting by identifying the physical path that a packet takes from
source to destination.
§ Domain Name System (DNS) support to provide IP address resolution with user-defined device
names.
§ FTP/ Trivial File Transfer Protocol (TFTP) to reduce the cost of administering software upgrades by
downloading from a centralized location.
§ Network Timing Protocol (NTP) based on RFC 1305 to provide an accurate and consistent
timestamp to all intranet switches.
§ SNMP v1, v2c, and v3 and Telnet interface support delivers comprehensive in-band management,
and a CLI-based management console provides detailed out-of-band management.
§ RMON I and II standards
§ SNMPv1, SNMPv2c, and SNMPv3
3. Port enhancement for existing router Ethernet card as follows:
a) Following are the details of the make, model and serial no. of the product:
Component Description
Make/ Model
Serial No
Cisco Internet Router
Cisco 3845
Cisco 3845
FHK1428F02M
FHK1428F02N
b) Following router cards are to be provided.
Part Number
Description
HWIC-4ESW-POE
HWIC-D-9ESWPOE
4-port Cisco EtherSwitch 10BASE-T/100BASE-TX autosensing HWIC
9-port Cisco EtherSwitch 10BASE-T/100BASE-TX autosensing HWIC
4. FC Cables- 5 mtr.- 20 nos.
5. FC Cables – 10 Mtr- 20 nos.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 26 of 34
6. Printer Cum Scanner cum copier
HP officejet all in one multifunction printer
Functions
Print, copy, scan, fax, Web with multitasking support
Printing specifications
Print speed black:
ISO Laser comparable:Up to 18 ppm
Draft:Up to 32 ppm
Print speed color:
ISO Laser comparable:Up to 13 ppm
Draft:Up to 32 ppm
Color:As fast as 14 sec
Duty cycle (monthly, A4)
Up to 25,000 pages
Recommended monthly page volume
250 to 1250 pages (print); 100 to 550 (scan)
Print technology
Thermal Inkjet
Print quality (best)
Color:Up to 4800 x 1200 optimized dpi on HP Advanced Photo paper, 1200 x 1200 input dpi
Black:Up to 1200 x 600 dpi
Display
2.65" (6.73 cm) CGD (color graphics), touchscreen
Processor speed
360 MHz
Number of print cartridges
4 (1 each black, cyan, magenta, yellow)
Connectivity
Wireless capability
Yes
Connectivity, standard
1 USB 2.0
1 Host USB
1 Ethernet
1 Wireless 802.11b/g/n
2 RJ-11 modem ports
1 SD card slot
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 27 of 34
Minimum system requirements
Microsoft® Windows® 7: 1 GHz 32-bit (x86) or 64-bit (x64) processor, 2 GB hard disk space, CDROM/DVD drive or Internet connection, USB port, Internet Explorer; Windows Vista®: 800 MHz
32-bit (x86) or 64-bit (x64) processor, 2 GB hard disk space, CD-ROM/DVD drive or Internet
connection, USB port, Internet Explorer; Windows® XP (SP3)* or higher (32-bit only): any Intel®
Pentium® II, Celeron® or compatible processor, 233 MHz or higher, 750 MB hard disk space,
CD-ROM/DVD drive or Internet connection, USB port, Internet Explorer 6 or higher. *Supports 32bit only. Mac OS X v 10.5 or v 10.6: PowerPC G4, G5 or Intel® Core™ Processor, 500 MB
available hard disk space, CD-ROM/DVD drive or Internet connection, USB port; Linux, Mac OS
X v 10.5 or v 10.6: PowerPC G4, G5 or Intel® Core™ Processor, 500 MB available hard disk
space, CD-ROM/DVD drive or Internet connection, USB port
Compatible operating systems
Microsoft® Windows® 7, Windows Vista®, Windows® XP (SP3)* or higher (32-bit only):
*Supports 32-bit only, Mac OS X v 10.5, v 10.6 or v 10.7, Linux
Memory specification
Secure Digital (SD)
Memory Stick Duo
Memory, standard
128 MB
Paper handling
Paper handling input, standard
250-sheet input tray
Paper handling input, optional
Optional 250-sheet input tray
Paper handling output, standard
150-sheet output tray
Duplex printing
Automatic (standard)
Media sizes supported
A4; A5; A6; B5(JIS); Envelope (DL, C5, C6, Chou #3, Chou #4); Card (Hagaki, Ofuku Hagaki)
Media types
Plain paper; Thick plain paper; HP Bright White Paper; HP Premium Presentation Paper,
Matte; HP Premium Plus Photo Papers; Other inkjet papers; HP Advanced Photo Papers; HP
Everyday Photo Paper, Matte; HP Everyday Photo Paper, Glossy; Other photo papers; Other
specialty papers; Other Greeting Cards; HP Brochure Paper 180g, Glossy; HP Brochure and
Flyer Paper, Matte; HP Tri-fold Brochure Paper, Matte; HP Tri-fold Brochure Paper, Glossy;
Other brochure papers; Plain hagaki; Inkjet hagaki; Photo Hagaki; Card Stock
Media weights, recommended
60 to 105 g/m² (plain); 220 to 280 g/m² (photo); 75 to 90 g/m² (envelope); 163 to 200 g/m²
(card)
Borderless printing
Yes, up to 8.5 x 11 in (US letter), 210 x 297 mm (A4)
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 28 of 34
Scanner specification
Scanner type
Flatbed, ADF
Scan file format
Scan File Type supported by Software: Bitmap (.bmp), JPEG (.jpg), PDF (.pdf), PNG (.png),
Rich Text (.rtf), Searchable PDF (.pdf), Text (.txt), TIFF (.tif)
Scan resolution, optical
Up to 4800 dpi
Bit depth
24-bit
Scan size (flatbed), maximum
216 x 297 mm
Scan size (ADF), maximum
215 x 355 mm
Automatic document feeder capacity
Standard, 35 sheets
Digital sending standard features
Scan-to Folder; Fax Archive to Folder
Copier specifications
Copy speed (draft)
Black:Up to 32 cpm
Color:Up to 32 cpm
Copy resolution (black text)
Up to 1200 x 600 dpi
Copy resolution (color text and graphics)
Up to 1200 x 600 dpi
Copies, maximum
Up to 99 copies
Fax specifications
Faxing
Yes, color
Fax memory
Up to 100 pages
Speed dials, maximum number
Up to 99 numbers
7. SAN Storage Up gradation
Make: EMC & Model: CX4-240
Capacity Upgrade of existing storage make EMC model: CX4-240:
1. Addition of 10 TB Usable disks with RAID 5 using 15K RPM FC Disks for upgradation
of existing SAN Array EMC Clariion-CX-240
2. All necessary equipments like DAE, FC cables, power chords and cascading cables for
integrating with existing storage needs to be supplied.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 29 of 34
8. SAN Switch –CISCO MDS 9148 (Access Layer)
(1)
48 Active ports within same switch.
(2)
The switch must be cascaded with the existing SAN Switch CISCO MDS 9134. For doing so, the necessary
licenses must be provided for existing switch CISCO MDS 9134 and the proposed switch CISCO MDS
9148.
(3)
Hot Plug SFPs Port speed: 8-, 4-, and 2-Gbps autosensing with 8 Gbps of dedicated bandwidth per port
(4)
Aggregate platform bandwidth of 384 Gbps
(5)
Virtual output queuing to help ensure line-rate performance on each port, independent of traffic pattern, by
eliminating head-of-line blocking.
(6)
Should have capability of ISL trunking aggregation of 16 ports.
(7)
Should support multiple OS.
(8)
Should have Hot-swappable dual Fans and Dual power supplies.
(9)
Should have web based management software for administration and configuration.
(10)
Switch shall support in built diagnostics, power on self-test, command level diagnostics, online and offline
diagnostics.
(11)
Should support VSANS supporting Per-VSAN fabric services
(12)
Should support the following diagnostics:
(i) Online Diagnostics
(ii) Internal Loopbacks
(iii) SPAN
(iv) FC Debug
(v) Syslog
(vi) Power on self-test (POST) diagnostics
(13)
Security Features
(i) VSANs
(ii) Zoning
(iii) Hardware-enforced zoning
(iv) Logical-unit-number (LUN) zoning and read-only zones
(v) FC-SP for host-to-switch and switch-to-switch authentication
(vi) Port security
(vii) Management access SSHv2 , SNMPv3 ,IP ACLs
(14)
Availability features
(i) Non-disruptive software upgrades
(ii) Stateful process restart
(iii) Per-VSAN fabric services
(iv) Redundant, hot-swappable power supply and redundant, hot-swappable power supply and fan trays
(v) Hot-swappable SFP optics
(vi) Port-Channels aggregating up to 16 ports
(vii) Online diagnostics
(15)
Serviceability features
(i) Configuration file management
(ii) Call Home
(iii) Port beaconing
(iv) System LEDs
(v) SNMP traps for alerts
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 30 of 34
SECTION - G
PRICE BID
(Bidders have to submit the price bid strictly in this format, otherwise the bid will be rejected)
Ref . No. (Mandatory)
Date : ( Mandatory)
Tender for Supply, Installation of -------------------------------------------------------------------------------------------------------------- Tender No.----------------------- Dated-----------------------.
To,
The G.M-eGov/Commercial,
WBEIDC Ltd.
Dear Sir,
In response to the above tender , we offer our price as below :Sl.
No.
Item
Description
Make
&
Model
/ Part
No.
Total
Qty.
Unit
Rate
Amount
(Rs.)
VAT
Rate
(%)
VAT
Amount
(Rs.)
Service
Tax
Rate
(%)
Service
Tax
Amount
(Rs.)
Total
Amount
(Rs.)
(Signature and Seal of authorized signatory & a copy of power of attorney is to be enclosed)
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 31 of 34
SECTION – H
MANUFACTURER’S AUTHORISATION FORM
(TO BE SUBMITTED ON OEM LETTERHEAD, SIGNED BY A PERSON COMPETENT AND HAVING
THE POWER OF ATTORNEY [Notarized copy to be attached] TO BIND THE PRODUCER). Without this
MAF, the bid is liable to be rejected.
Tender No. ------------------------------------------------------------------------------- Date:--------------------------------------------G.M ( e-Gov/Commercial )
WBEIDC LTD , Block-EP&GP, Webel Bhawan,
Sector-V ,Salt Lake , Kolkata-700 091.
WHEREAS _____________________________________________________ who are official producers of
_________________________________________________________ and having production facilities at
_________________________________________________________________ do hereby authorize
______________________________________________________________________________ located at
____________________________________________________ (hereinafter, the “Bidder”) to submit a bid of
the following Products produced by us, for the Supply Requirements associated with the above Invitation
for Bids.
[ Note : Please Specify the Product Name & Model No here. ]
When resold by __________________________________________ these products are subject to
applicable warranty terms of this NIT ( Clause No.11 , Section D ).
We assure you that in the event of _______________________________ not being able to fulfill its
obligation as our Sales & Service Provider in respect of this NIT, we would continue to meet our the terms
stated in the abovementioned NIT through alternate arrangements.
We also confirm that _________________________________ is our authorized service provider / system
integrator and can hence provide maintenance and upgrade support for our products.
We also undertake to supply the materials in the event of the non-supply of the materials
by_______________________________________ as per the NIT and assure you the availability of spares for
the products for the next two years after the expiry of three years comprehensive on site warranty.
Name _____________________________________________ In the capacity of
Signed
Note: This letter of authority must be on the letterhead of the Manufacturer, must be signed by a person
competent and having the power of attorney ( Notarized copy to be attached ) to bind the Producer, and must
be included by the Bidder in its bid as specified in the Instructions to Bidders.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 32 of 34
SECTION - I
PERFORMANCE SECURITY GUARANTEE BOND
In consideration of the MD , WBEIDC (hereinafter called ‘WBEIDC’) having agreed to exempt
___________________ (hereinafter called ‘the said contractor(s)’) from the demand under the terms and
conditions of an agreement/Advance Purchase Order No ________________ dated ____________
made
between _____________________ and __________________ for the supply of
_______________________ (hereinafter called “the said agreement ”), of security deposit for the due
fulfillment by the said contractor (s) of the terms and conditions contained in the said Agreement, on
production of the bank guarantee for _____________________________________we, (name of the
bank) _________________________ ( hereinafter refer to as “the bank”) at the request of
___________________________________ (contractor(s)) do hereby undertake to pay to the WBEIDC
an amount not exceeding ___________________ against any loss or damage caused to or suffered or
would be caused to or suffered by WBEIDC by reason of any breach by the said Contractor(s) of any of
the terms or conditions contained in the said Agreement.
2.
We (name of the bank) ____________________ do hereby undertake to pay the amounts due
and payable under this guarantee without any demure, merely on a demand from the WBEIDC by reason
of breach by the said contractor(s)’ of any of the terms or conditions contained in the said Agreement or
by reason of the contractors(s)’ failure to perform the said Agreement. Any such demand made on the
bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee
where the decision of WBEIDC in these counts shall be final and binding on the bank. However, our
liability
under
this
guarantee
shall
be
restricted
to
an
amount
not
exceeding
___________________________________.
3.
We under take to pay to the WBEIDC any money so demanded notwithstanding any dispute or
disputes raised by the contractor(s)/supplier(s) in any suit or proceeding pending before any court or
tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so
made by us under this bond shall be valid discharge of our liability for payment there under and the
contractor(s)/supplier(s) shall have no claim against us for making such payment.
4.
We( name of the bank)_________________________ further agree that the guarantee herein
contained shall remain in full force and effect during the period that would be taken for the performance
of the said agreement and that it shall continue to be enforceable till all the dues of the WBEIDC under or
by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till
________________________(office/Department) WBEIDC certifies that the terms and conditions of the
said Agreement have been fully or properly carried out by the said contractor(s) and accordingly
discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or
before the expiry of TWO/TWO AND HALF/THREE YEARS (as specified in the tender no………) from the
date hereof, we shall be discharged from all liabilities under this guarantee thereafter.
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 33 of 34
5.
We (name of the bank)_________________________ further agree with the WBEIDC that the
WBEIDC shall have the fullest liberty without our consent and without affecting in any manner our
obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of
performance by the said contractor(s) from time to time or to postpone for any time or from time to time
any of the powers exercisable by the WBEIDC against the said Contractor(s) and to forbear or enforce
any of the terms and conditions relating to the said agreement and we shall not be relieved from our
liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any
forbearance, act or omission on the part of the WBEIDC or any indulgence by the WBEIDC to the said
Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would,
but for this provision, have effect of so relieving us.
6.
This guarantee will not be discharged due to the change in the constitution of the Bank or the
Contractor(s)/supplier(s).
7.
We (name of the bank) ____________________ lastly undertake not to revoke this guarantee
during its currency except with the previous consent of the WBEIDC in writing.
Dated the ________________ day of _______
for __________________________________
(indicate the name of bank)
Tender No : EOT/COMM/13-14/010 dated 10/06/2013 FOR SUPPLY &
INSTALLATION OF 48 PORT GIGABIT L2 & L3 SWITCH, 48 PORT SAN
SWICH WITH REQUIRED PORT LICENSES & FC CABLES,ROUTER
PORT ENHANCEMENT,FC DRIVES WITH DAE/CABLES FOR SAN
ARRAY AND MULTI-FUNCTION PRINTER FOR WBSDC
Page 34 of 34