E-Tender for Supply, Installation &

E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
E-Tender for Supply, Installation & Commissioning of L3
Switch at STPI-Bhubaneswar and its Sub-centers
Tender No.116/Part-II/20(84)/507/STPI-BH/2016,
Date: 09.11.2016
Last Date for Submission of bids: 30th of November, 2016 at 2.00 PM
Opening of Technical Bids: 30th of November, 2016 at 5.00 PM
SOFTWARE TECHNOLOGY PARKS OF INDIA
(Ministry of Electronics & I.T. (MeitY), Govt. of India)
C-Ground Zero, Fortune Towers, C.S Pur
Bhubaneswar – 751 023, Odisha
Tel: 0674-2300412/413, Fax: 0674-2302307
Bids should be submitted online only in www.eprocure.gov.in
The bids will be opened in the presence of authorized representatives of bidders who
wish to attend.
Signature of the bidder with seal
Page 1 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
INDEX
SL. NO.
CONTENT
PAGE NO.
1.
INTRODUCATION
3
2.
INSTRUCTION TO BIDDERS
4
3.
SCOPE OF WORK AND DELIVERABLES
13
4.
INSTRUCTIONS FOR ONLINE BID SUBMISSION
24
5.
FORM A
28
6.
PRICE SCHEDULE
29
Signature of the bidder with seal
Page 2 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
1.0 Introduction
1.1 Software Technology Parks of India (STPI):
Software Technology Parks of India (STPI) was established during the year 1991 by Ministry of
Communications & IT, under Department of Electronics & IT, (The then Department of Electronics)
Govt. of India with distinct focus for promotion of IT/ITeS exports from the country by providing single
window regulatory services under STP & EHTP schemes, plug & play incubation facilities for the
start-up companies and young entrepreneurs as well as High Speed Data communication services
for a seamless access for offshore IT/ITeS exports. STPI has been successfully delivering Statutory
services to the IT/ITeS industries in most industry friendly environment and has earned the goodwill
of the industry for its liberal style of functioning.
STPI has Pan India presence with 53 centers across the country including at Bhubaneswar,
Rourkela, Berhampur and Balasore in the State of Odisha.
1.2 Invitation for Bids
Software Technology Parks of India (STPI), Bhubaneswar invites “E-Tender for Supply,
Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers” in TwoBid System. This tender document is being published on web Portal ww.bbs.stpi.in and
www.eprocure.gov.in. Eligible bidders are requested to download the document and submit the bids
online only in www.eprocure.gov.in. Interested bidders are expected to examine the tender
document carefully. Failure to furnish all information required as per the Tender Document may
result in the rejection of the Bid.
1.3 Critical Dates








E-Publishing Date - 09-11-16 , 02:00pm
Document sale start Date - 09-11-16, 03:00pm
Document sale end Date - 30-11-16, 01:00pm
Seek clarification start Date - 09-11-16, 03:00pm
Seek clarification end Date – 15-11-16, 01:00pm
Bid submission start Date - 09-11-16, 03:00pm
Bid submission end Date - 30-11-16, 02:00pm
Bid opening Date - 30-11-16, 05:00pm
Signature of the bidder with seal
Page 3 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.0 Instruction to Bidders
2.1 Eligibility Criteria for bidder
2.1.1 The bidder should be registered under the Companies Act, 1956 of India. The bidder should be
a Pvt. Limited Company/ Proprietorship/Partnership registered to do business in Odisha. Self
attested documentary proof should be provided.
2.1.2 The Bidder should be either OEM or an authorized dealer/channel partner of OEM. If bidder is
not OEM, then bidder should have at least 3 Years of association with the OEM as on last date of bid
submission. Self attested documentary proof should be provided.
2.1.3 The Bidder should be in similar business in Odisha for the last three years as on last date of
bid submission. Self attested documentary proof should be provided.
2.1.5 The minimum annual average turnover of the bidder shall be Rs 30 Lakhs (Rupee Fifty
Lakh) for last three FY 12-13, 13-14 and 14-15. Copy of the Turnover Statement duly certified by
Chartered Accountant should be provided.
2.1.6 Bidder should have positive net worth as on 31-03-15, duly certified by CA (Chartered
accountant). Copy should be provided.
2.1.7 The Bidder should have supplied, installed and commissioned similar networking equipment to
at least two (2) clients like Govt/PSU/Autonomous units with minimum order value of ₹ 10 Lakhs
(Rupee Ten Lakh) each in the last three years (as on last date of bid submission). Self attested
documentary proof should be provided.
2.1.10 The Bidder should not be under a Declaration of Ineligibility for corrupt or fraudulent practices
or blacklisted by any of the Government agencies. Declaration should be given by authorized
signatory. Undertaking in this regard must be submitted.
2.1.11 The Bidder should have valid PAN, Sales & Service tax registration, TIN and VAT
certification. (Photocopy to be enclosed with signature, date & seal)
Note: Supporting documents needs to be submitted in regards to eligibility criteria.
2.2 Language of Bid & Correspondence:
The Bid will be submitted by the Bidder in English language only. All the documents relating to the Bid
(including brochures) supplied by the Bidder should also be in English, and the correspondence
between the Bidder & STPI will be in English language only.
Signature of the bidder with seal
Page 4 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.3 Bid Currencies:
2.3.1 Prices shall be quoted in Indian Rupees (INR).
2.4 Submission of the Bid:
2.4.1 The Bid shall be submitted in
www.eprocurement.gov.in.
Sealed Two-Bid system online only in
BID - Part A: TECHNICAL
Bidders are requested to upload the required scanned copies of files as per the following:
a. Scanned copy of DD towards Bid Security (EMD) and cost of tender document.
b. Scanned copy of Company documents/information in single file as per the format &
instructions mentioned in eligibility criteria of bidder and tender document.
c. Scanned copy of duly filled Bill of materials and specification as per the format &
instructions mentioned in tender document along with relevant corresponding data
sheet of OEM.
d. Scanned copy of Acceptance letter as per the format & instructions mentioned in Form-A
BID -Part B: COMMERCIAL
a. Scanned copy of Commercial Bid as per the format & instructions mentioned in the tender
document.
2.4.2 The bid should be signed by an authorized signatory (having power of attorney) on each page
of the bid document including enclosures. Copy of board resolution and / or power of attorney shall
be submitted along with technical bid.
2.4.3 Non-refundable tender document cost of Rs. 2,100/- including VAT@ 5% (Rupees Two
Thousand One Hundred only) in the form of Demand Draft drawn in favour of “STPIBhubaneswar” payable at Bhubaneswar from any Commercial Bank should be submitted. Without
Tender fee, the tender will be rejected.
2.4.4 The vendors registered with NSIC under single point registration will be exempted from
submitting the Tender document cost. Proof of registration should be submitted along with Bid
documents.
2.4.5 The Original copy of DD towards tender document cost and Bid Security (EMD) should be
sbmitted to “The Director, Software Technology Parks of India, Fortune Towers, “C” Ground
Zero, Chandra Sekhar Pur, Bhubaneswar (Odisha) 751 023 and should reach on/or before 1400
hrs on 30-11-2016 by registered post or by hand duly superscribed on the top of envelope as “BID
COST & EMD FOR SUPPLY, INSTALLATION & COMMISSIONING OF L3 SWITCH AT STPIBHUBANESWAR AND ITS SUB-CENTERS”.
Signature of the bidder with seal
Page 5 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.4.6 STPI may, at its discretion, extend this deadline. STPI may also extend this deadline for any
other administrative reason.
2.4.7 The Bid shall contain no interlineations, erasures or overwriting, in order to correct error made
by the Bidder. All corrections shall be done & initialed by the authorized signatory after striking out
the original words / figures completely.
2.4.8 Bids sent through Telex /Telegrams/ Fax/ E-mail shall not be acceptable.
2.5 Validity of Quotation:
Bid validity should be 90 days from the specified date of closing.
2.6 Clarification regarding Tender Document:
2.5.1 A prospective Bidder requiring any clarification about the Tender Document may request STPI
in writing by Fax/ E-Mail (s.mohanty@stpi.in)/ Speed post at the STPI’s address indicated in the
Invitation for Bids.
2.5.2 The clarification and queries must be submitted in the following format.
Sl. No
Section No
Clause No & Page No
Reference / Subject Clarification
2.5.3 At any time prior to the last date of submission of bids, Tendering Authority (STPI) may for any
reason be able to modify the RFP.
2.5.4 Any modifications in RFP or reply to queries shall be hosted only on www.eprocure.gov.in and
www.bbs.stpi.in.
2.5.5 STPI at its discretion may extend the last date for the receipt of Bids.
2.5.6 STPI reserves the right to reject/cancel any (bid) or all bids or the RFP without assigning any
reason thereof.
2.7 Bid Security (EMD) /Security Deposit/Performance Guarantee
2.7.1 EMD amount of Rs.20,000/- only (Rupees Twenty Thousand only) in the form of Demand
Draft drawn in favour of “STPI-Bhubaneswar” payable at Bhubaneswar from any Commercial
Bank should be submitted, except those who are registered with the Central Purchase Organisation,
National Small Industries Corporation (NSIC) or the concerned Ministry or Department along with
“Technical Bid”. Demand Draft issued should be on/after published date of tender and bears no
interest.
Signature of the bidder with seal
Page 6 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.7.2 EMD of unsuccessful bidders will be refund after finalization of bids without any interest.
2.7.3 10% of the total value of quoted by Successful bidder will be kept as performance
guarantee(PG)/Security Money for 3 years from the date of installation & testing/commissioning. The
same will be returned after the completion of contract without interest.
2.7.4 The EMD without interest of successful bidder will be adjusted against PG or returned only
after accept Purchase Order issued by STPI along with submission of PG from a reputed Nationalized Bank
in favour of Software Technology Parks of India.
2.8 Forfeiture of EMD /Security Deposit/Performance Guarantee
2.8.1 If the successful bidder/agency refuse/fails to accept Purchase Order issued by STPI or the job
assigned to the agency/bidder are not done as per the scope of work/schedule of requirement,
EMD/Security Deposit will be forfeited and the bidder will not be entertained in future tendering
systems of STPI.
2.8.2 If the Bidder withdraws tender before/after finalization of the tender, EMD will be forfeited.
2.8.3 If the contract is terminated by STPI due to poor supply/violation of any clause of agreement or
any bad act of selected bidder, security deposit/PG will be forfeited.
2.8.4 In case of unreasonable price quoted by the bidder for disrupt the tender process EMD of such
bidder will be forfeited.
2.9 Rejection of the Bid
2.9.1 The bidder is expected to examine all instructions, formats, terms & conditions, and scope of
work in the bid document. Failure to furnish complete information or false information/documents
which is not substantially responsive to the bid document in all respect shall result in rejection of bid.
2.9.2 In respect of interpretation/clarification of this bid document and in respect of any matter
relating to this bid document, the decision of STPI-Bhubaneswar shall be final.
2.9.3 The bidder will have to furnish the requisite document as specified in the bid document, failing
which the bid is liable to be rejected.
2.9.4 No prices are to be indicated in the Professional Bid and if the prices are mentioned in the
“Technical Bid” it may lead to rejection of the bid.
2.9.5 Bids not submitted as per two bid system will be summarily rejected.
2.9.6 Bids without paper cost & EMD money will be summarily rejected.
2.9.7 The bids received after specified date & time shall not be considered.
2.9.8 The bids received through Fax/-email or any other mode other then specified in the tender
document shall not be considered.
Signature of the bidder with seal
Page 7 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.10 Payment Terms
2.10.1 In case of non-submission of BG, 90% payment will be paid to the vendor after successful
delivery, installation & testing/commissioning of the supplied material at STPI-Bhubaneswar and it’s
Sub-Centers and rest 10% will be kept as performance guarantee for 3 years from the date of
installation & testing/commissioning and shall be paid to the vendor after expiry of warranty period.
2.10.2 The payment shall be made after submission of invoice in triplicate in the name of “The Director
Software Technology Park of India, C-ground Zero, Fortune Towers, Bhubaneswar-751023, Odisha”
subjected to satisfactory installation & commissioning report by duly signed by concerned officer and will be
released through cheque after deducting TDS as applicable / applicable taxes.
2.11 Evaluation of Bids
The evaluation of the Bids submitted shall be done in following two stages
2.11.1 Technical Evaluation
2.11.1.1 The e-bids shall be opened in front of the bidders and technical evaluation shall be carried
out to conform to tender requirements.
2.11.1.2 Technical Evaluation Committee (TEC) will examine the technical e-Bids. This would be a
paper evaluation comprising of scrutiny of Technical literature, certificates, compliance statements as
per the Technical Bid and any other information submitted by the supplier or asked for by the TEC
and demo may be asked for if required.
2.11.1.3 If felt/ required, and called for by evaluation board, the bidder will have to give such
functional demonstration/ physical evaluation as per Schedule of requirement on no cost no
commitment basis at a location specified by the purchaser. It will be bidder’s responsibility to submit
the samples on the appointed date, time and place. Purchaser reserves the right to extend the date
& time of above functional evaluation as per merit.
2.11.1.4 If felt/ required, and called for by evaluation board, Bidders will have to submit performance
statement of the proposed model and make for satisfactory performance for atleast last 2 years at
any Government/Institutional/commercial/PSU/Autonomous units.
2.11.2 Commercial Evaluation
The technically qualified bidders shall be invited during opening of commercial e-bids and
subsequently commercial evaluation shall be carried out. If any arithmetic discrepancies found in the
commercial bid then actual price will be derived based on the unit price quoted & taxes thereon. If
there is any difference between price quoted in figures and words then lowest among these shall be
considered for determination of L1.
Initial evaluation / comparison for various categories of items given in the Tender Document will be
done on the basis of Gross Bid Value. The bid with lowest commercial Bid (L1) shall be considered
for the award of contract.
Signature of the bidder with seal
Page 8 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
In case two or more bidder quoted similar L1 rates then the bidder having highest turnover will be
considered as L1.
Note: The Bidder shall not quote prices subject to any condition(s). Any conditional financial bid shall
be summarily rejected.
2.12 Quantity
The requirement mentioned in the BoQ is tentative and subject to increase or decrease at the time of
finalization of tender/work/supply.
2.13 Warranty
The Tenderer shall give the following comprehensive warranty in respect of the supplied items by
them:
2.13.1 For a period of three calendar year of reliable regular working of the equipments/system
supplied. The tenderer shall be liable to replace any parts that may fail or show signs of defects in
case of his own supplies/Services under the condition provided for by the contract and under proper
use arising from faulty designs, materials or workmanship of from any act of omission of the
tenderer.
2.13.2 All such replacements of defective parts mentioned above shall be made free of cost at site
by the tenderer and taking the return of the defective parts to the tenderer’s works shall be tenderer’s
responsibility and shall be made at his own expense.
2.13.3 Until the end of the comprehensive warranty period, the tenderer shall have the right of entry
to the working site at his own risk and expense, by himself or his duly authorized representative
whose names shall previously have been communicated in writing to the purchaser, at all reasonable
working hours, upon all necessary part of the works for the purpose of inspecting the working and
records of the site and taking notes there from and if he desires, at his own expense , making any
tests subject to the approval of the purchaser, which shall not be unreasonably withhold.
2.14 Award of Contract:
2.14.1 STPI shall issue PO to the L1 bidder, prior to the expiry of the period of Bid validity.
2.14.2 The Successful Bidder shall give his acceptance within 1 week days from the date of issue of
PO.
2.14.3 The liability of the successful bidder to perform the job will commence from the date of
notification of Award. The Completion Period shall be counted from the date of 'Notification of Award
of Job'.
Signature of the bidder with seal
Page 9 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.15 Service Delivery
Service delivery shall be within 3-4 weeks from the date of PO/Contract. If the Service Conditions as
per the Contract are not met, the vendor will be blacklisted and they will not be considered for any
future proposals.
2.16 Liquidity Damages
2.15.1 Delivery of services shall be made by the vendor in accordance with the time schedule
specified by STPI.
2.15.2 The Vendor will strictly adhere to the time-schedule for the performance of Work. However,
STPI may relax this time limit in force majeure conditions.
2.15.3 In case of delay in completion the work within the implementation timelines fixed under
contract for reasons attributable to the Vendor, then STPI shall levy penalty @ 1% per week with a
maximum limit of 10% of the contract value or PBG may be forfeited.
2.15.4 Support service for any problem must be attended within 1 hr of receiving verbal complain
from STPI, otherwise penalty for delay in service will be charged by extending warranty period (i.e.
one day for one 1 hr delay after completion of 1 hr from receiving the verbal complain).
2.15.5 In case the vendor is not being adhered to the time schedule fixed under ccontract, STPI has
the right to cancel the Contract wholly or in part without any liability to cancellation charges
and procure the Goods and Services elsewhere and in a manner decided by the client. In such
case the successful Bidder shall pay the difference of the cost of Goods and Services procured
elsewhere and price set forth in the Contract Agreement with the successful Bidder/ Contractor.
2.17 General Terms and Conditions
2.17.1 Unit Price must be mentioned in INR Inclusive of transportation cost.
2.17.2 Prices quoted by the bidders should include all local taxes, VAT, duties, levies, transportation
costs, warranty, insurance costs etc., till the bid validity period.
2.17.3 The bidder has to summit the OEM authorization for sale, support and service.
2.17.4 The proposed model and make by bidder should have satisfactory performance for
atleast last 2 years at any Government/Institutional/commercial/PSU/Autonomous units.
2.17.5 Vendor has to carryout Supply, Installation, Testing and Operation of materials. There will be
no payment for testing, standby/Spare equipments.
2.17.6 The Vendor would be required to quote supply, installation and commissioning of the
equipments by the vendor at his own cost. The transportation of the materials will be at supplier’s
risk.
2.17.7 Onsite support for rectification of hardware problems provided by vendor at his own cost.
Labor support for installation, hardware repair and replacement by vendor at his own cost.
Signature of the bidder with seal
Page 10 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.17.8 The equipment/materials should be under default or 3 years optional On-site warranty on all
material supplied from OEM from the date of successful installation and testing. Warranty
certificate from OEM should be submitted. The OEM should confirm the specs and warranty
on its letter head. The letter may be verified with the OEM through e-mail.
2.17.9 Delivery/ installation of the store should strictly be completed within the stipulated period of
delivery. Any incident during installation will be supplier’s risks.
2.17.10 Instruments/Components/materials supplied are liable to be subjected to performance tests
and in the case the articles do not function /reach the expected standard, the supplier is liable to
replace the items free of cost. Cost of returning goods will be on supplier’s accounts.
2.17.11 The material must be properly packed against any damage and insured expect where hand
delivery is proposed.
2.17.12 The rejected item if any shall have to be taken back at vendor’s cost and if specified quality
is available the same shall be replaced forthwith.
2.17.13 STPI reserve the right to reject the items, if found unsuitable and/or not performing the
approved specifications.
2.17.14 Rate/Price should be clearly quoted in figures as well as in words separately in the
prescribed format attached (Price Bid) with make& model. Rate/Price quoted should be inclusive of
excise duty if any and taxes (CST/VAT), freight, insurance etc.
2.17.15 If any equipment or part thereof is lost or rendered defective during the transit the supplier
shall immediately arrange for the supply of the equipment/materials or part thereof as the case may
be.
2.17.16 The quoted price shall be firm and fixed and there shall be no change. No additional charges
shall be paid other than quoted price in the bid.
2.17.17 STPI reserves the right to vary the bill of quantity and the bidder shall supply at the unit price
quoted in the bid and the payment shall be done based on total unit price only.
2.18 Cancellation by Default
STPI may without prejudice to any other remedy for breach up terms and conditions (including
forfeiture of Performance Security by written notice of default sent to the company, terminate the
work / task in whole or in part after sending a notice to the Vendor in this regard.
I.
II.
If the Vendor fails to deliver or complete the job assigned in the terms and conditions within
the time period (s) specified in the Tender Document.
If the Vendor fails to perform any other obligations under the terms and conditions.
Signature of the bidder with seal
Page 11 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
2.19 Blacklisting
Company/Firm blacklisted by Govt./PSU/Corporate organization are not eligible to participate in the
bidding process. If at any stage of bidding process or during the currency of work order, such
information comes to the knowledge of STPI, STPI shall have right to reject the bid or cancel the
work order, as the case may be, without any compensation to the bidder. The bidders have to be
submitted an under taking for not being black listed since last 3 years by any Govt./PSU/Corporate
organization.
2.20 Arbitration
All disputes or difference whatsoever arising between the parties out of or relating to the meaning
and operation or effect of the work order or the breach thereof shall be settled by reference to
arbitration as per Indian Arbitration Act. In such case the same shall be referred to the sole
arbitration of Director, STPI- Bhubaneswar.
2.21 Confidentiality:
Any information pertaining to STPI or any other agency involved in the project, matters concerning
STPI or with the agency that comes to the knowledge of the vendor in connection with this contract
will be deemed to be confidential and the Vendor will be fully responsible for the same being kept
confidential and held in trust, as also for all consequences of its concerned personnel failing to do so.
The vendor shall ensure due secrecy of information and data not intended for public distribution.
2.22 Force Majeure
If, at any time, during the continuance of the agreement, the performance in whole or in any part by
either party of obligation under the agreement shall be prevented or delayed by reasons of any war,
hostile acts of the enemy, civil commotion, subrogate, fire, floods, earthquakes, explosions,
epidemics, strikes and quarantine restrictions by acts of God,(herein after referred to as
eventualities) then provided notice of the happening of any such eventualities is given by either party
to the other within two days from the date of occurrence thereon, neither party shall, by reason of
such eventualities be entitled to terminate this contract agreement nor shall either party have any
claim of damages against the other in respect of such non performance or delay in performance.
Performance of the contract agreement shall, however be resumed as soon as practicable after such
eventuality has come to an end.
Signature of the bidder with seal
Page 12 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
3.0 Scope of Work and Deliverables
3.1 Successful Bidder’s Responsibility
3.1.1 Supply of items mentioned in BoM, F.O.R destination.
31.2 The equipment/materials should be under default or 3 year’s comprehensive Optional warranty
from the date of successful delivery & installation.
3.1.3 No Deviation from the service specifications attached will be accepted.
3.1.4 All the products and their warranty certificates shall be issued in the name of Software
Technology Parks of India.
3.1.5 Successful Bidder shall install & configure the equipment in consultation with respective
centers of STPI as per the routing, switching, security configuration requirements of specific centers
of STPI, using the IPv6 Compliant network equipment and according to the work instructions
given by the Coordinator of respective STPI.
3.1.6 The installed equipment shall work both on IPv4 and IPv6 platforms.
3.2 Acceptance Testing:
After installation of the equipment, respective STPI Centers and the Successful Bidder shall mutually
agree upon on the required tests to be performed covering physical & functional requirements of the
equipment installed. The test reports shall be submitted to respective center of STPI upon
completion of the works.
3.3 Completion Certificate:
Work Completion certificate shall be issued to respective STPI centers only after completion of
work in all respect as per RFP and to the entire satisfaction of STPI.
3.4 Training
Upon completion of the installation & commissioning the Successful Bidder shall provide the handson training on the installed equipment to the engineers of STPI along with the training materials on
the equipment installed in the respective centres of STPI.
3.5 Equipment Warranty Period.
3.5.1 All the equipment supplied against this RFP shall have warranty for a period of Three (3) years
from the date of installation and commissioning.
Signature of the bidder with seal
Page 13 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
3.5.2 Any hardware failure reported by respective centers should be attended by the bidder/OEM
representative to ensure its replacement/repair at no cost to STPI.
3.5.3 Bidders should share all the relevant firmware/OS/Patches etc. as and when they are released
by OEM during entire warranty period at no cost to STPI.
3.6 Bill of Materials and its Specification
Equipment Particular
L3 Switch (Type-I)
L3 Switch (Type-II)
L3 Switch (Type-III)
L3 Switch (Type-I)
Quantity
01
02
02
01
L3 Switch (Type-I)
01
Place at which to be supply
STPI GD1/B, E/S Site, Maitree Vihar,
Chandrasekharpur, Bhubaneswar-751023,
Odisha
STPI, 13th Floor, Biscomaun Tower,
Module-A5, West Gandhi Maidan, Patna80000, Bihar
STPI, 2nd Floor, NOCCI Business Park.
Bampada, Balasore – 756019, Odisha
3.6.1 L3 Switch (Type-I) – Specification
S.No SPECIFICATION
Compliance
(Yes / No)
Reasons for
deviations (If
any)
Proposed model and make of the Equipment(Please specify):
A
BASIC REQUIREMENTS
I.
Layer 3 (L3) switch managed, stackable and rack
mountable
II.
24 Nos * 10/100/1000 Base-T Gigabit Ethernet
III.
Should have minimum 256 MB support on Flash
Memory
IV.
Should have minimum 1GB support on DRAM.
V.
Should support both IPv4 and IPv6 full feature set
simultaneously from day one.
VI.
1*console–USB management interface
VII.
1*RS-232 RJ-45 management interface
VIII.
IX.
X.
XI.
XII.
1*10/100 RJ-45 management interface
Inbuilt AC power supplies along with power cord
Rack-mount kit with complete standard accessories.
Should have latest stable version of Operating
System.
Switch should have warranty for a period of 3 year
with 24*7 onsite support from the date of successful
installation. (Optional)
Signature of the bidder with seal
Page 14 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
XIII.
B
OEM should have not announced the “End of Sale”
and “End of Life” for the proposed product.
XIV.
OEM should support the proposed product for at
least 7 years.
GENERAL FEATURES
I. The switch should have minimum 24*10/100/1000
Base-T Gigabit Ethernet ports and AC power supply
systems.
II. The Switch should be Stackable.
III. The switch should support IPv6 & IPv4 from day one.
C
PERFORMANCE
I.
Should support at least 90 Gbps switching fabric
capacity.
I.
Should support at least 50 Mpps forwarding rate.
II.
D
E
Support for up to 10,000 MAC addresses, up to
10,000 Unicast routes & 1000 IGMP groups and
multicast routes.
III.
Configurable MTU of up to 9000 bytes with the
maximum Ethernet Jumbo frame for bridging on
Gigabit Ethernet ports and up to 1500 bytes for
bridging and routing on Fast Ethernet ports.
ADDITIONAL FEATURES
I.
Ether Channelling - IEEE 802.3ad or port
aggregation technologies
II.
IEEE 802.1s/w Rapid Spanning Tree Protocol
(RSTP) and Multiple Spanning Tree Protocol
(MSTP).
LAYER-2 FEATURES
I.
IEEE 802.1Q VLAN encapsulation. Up to 1000
VLANs per switch or stack and up to 4000 VLAN
IDs.
II.
Support for IEEE 802.1Q / Automatic Negotiation
of Trunking Protocol, to help minimize the
configuration and errors.
III.
Centralized VLAN Management. VLANs created
on the Core Switches should be propagated to all the
other switches automatically, thus reducing the
overhead of creating / modifying / deleting VLANs
in all the switches in turn eliminating the
configuration errors & troubleshooting. Centralized
VLAN Management may alternatively done through
NMS.
IV.
Port should support for fast convergence.
V.
802.1d, 802.1s, 802.1w, 802.3ad.
VI.
IGMP snooping v1, v2 and v3.
VII.
The Switch should support LLDP-MED, to discover
Signature of the bidder with seal
Page 15 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
F
G
the neighboring device of the same vendor giving
the details about the platform, IP Address,
Link connected through etc, thus helping in
troubleshooting connectivity problems.
LAYER-3 FEATURES
I.
Basic IP Unicast routing protocols (static & RIP)
II.
Support for IPv6 Unicast routing capability (static,
RIP, and OSPF protocols) to forward IPv6 traffic
through configured interfaces in hardware.
III.
Support for Advanced IP Unicast routing protocols
(OSPF, BGPv4) for load balancing and constructing
scalable LANs. Support for IPv6 routing (OSPFv3,
and Multi-protocol BGP) and Policy based routing
(PBR).
IV.
Support for Protocol Independent Multicast version
6 (PIMv6) / MLDv2 for IP Multicast routing,
including DVMRP / PIM sparse mode (PIM-SM),
PIM dense mode (PIM-DM), and PIM spars
eDense mode.
V.
Support for Multicast VLAN registration (MVR) to
continuously send multicast streams in a multicast
VLAN while isolating the streams from subscriber
VLANs for bandwidth and security reasons.
QoS FEATURES
I.
Standard 802.1p CoS and differentiated services
code point (DSCP) field classification.
II.
Four egress queues per port to enable differentiated
management of up to eight traffic types across the
stack. Or higher
III.
Weighted tail drop (WTD)/Strict Priority Queuing
to provide congestion avoidance.
IV.
Granular Rate Limiting function to guarantee
bandwidth in increments as low as 8 kbps.
V.
Rate limiting support based on source and
destination IP address, source and destination MAC
address, Layer 4 TCP and UDP information, or any
combination of these fields, using QoS ACL’s (IP
ACL’s or MAC ACL’s), class maps, and policy maps.
VI.
Support for ingress policing and egress shaping.
VII.
H
Support for Automatic Quality of Service for easy
configuration of QoS features for critical
applications.
NETWORK SECURITY FEATURES
I.
IEEE 802.1x to allow dynamic, port-based security,
providing user authentication.
II.
VLAN ACL’s (VACLs) on all VLANs to prevent
Signature of the bidder with seal
Page 16 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
I
unauthorized data flows from being bridged within
VLANs. Port-based ACLs (PACLs) for Layer 2
interfaces to allow application of security policies on
individual switch ports.
III.
Standard and Extended IP security to define security
policies on routed interfaces for control-plane and
data-plane traffic.
IV.
Unicast MAC filtering to prevent the forwarding of
any type of packet with a matching MAC address.
V.
Unknown Unicast and multicast port blocking to
allow tight control by filtering packets that the
switch has not already learned how to forward.
VI.
Support for SSHv2, and SNMPv3 to provide
network security by encrypting administrator
traffic during Telnet and SNMP sessions.
VII.
Private VLAN to provide security and isolation
between switch ports, helping ensure that users
cannot snoop on other users' traffic.
VIII.
The switch should support Port Mirroring based on
port basis / VLAN basis to support intrusion
prevention system deployment in different VLANs.
IX.
MAC address notification to allow administrators to
be notified of users added to or removed from the
network.
X.
DHCP snooping to allow administrators to ensure
consistent mapping of IP
XI.
to MAC addresses. This can be used to prevent
attacks that attempt to poison the DHCP binding
database, and to rate limit the amount of DHCP
traffic that enters a switch port.
XII.
Port security to secure the access to an access or
trunk port based on MAC address. After a specific
timeframe, the aging feature should remove the
MAC address from the switch to allow another
device to connect to the same port.
XIII.
Multilevel security on console access to prevent
unauthorized users from altering the switch
configuration.
MANAGEMENT
I.
CLI support to provide a common user interface
and command set with all routers and switches of
the same vendor.
II.
For enhanced traffic management, monitoring, and
analysis, the Embedded Remote Monitoring
(RMON) software agent should support four RMON
groups (history, statistics, alarms, and events).
RMON groups should be supported through a
Signature of the bidder with seal
Page 17 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
III.
IV.
V.
VI.
SPAN port, which permits traffic monitoring of a
single port, a group of ports, or the entire stack from
a single network analyzer or RMON probe.
Network Timing Protocol (NTP) to provide an
accurate and consistent timestamp to all intranet
switches.
RMON I and II standards.
SNMPv1, SNMPv2c, and SNMPv3.
Should support Out-of-band management for the
switch.
3.6.2 Layer 3 Switch (Type-II) Specifications
SPECIFICATION
S.No
Compliance
(Yes / No)
Reasons for
deviations (If
any)
Proposed model and make of the Equipment (Please specify):
A
BASIC REQUIREMENTS
I.
Layer 3 (L3) switch managed and rack mountable
II.
12 Nos * 10/100/1000 Base-T Gigabit Ethernet
III.
Should have minimum 128MB support on Flash
Memory
IV.
Should have minimum 512MB support on DRAM.
V.
Should support both IPv4 and IPv6 full feature set
simultaneously from day one.
VI.
1*console–USB management interface
VII.
1*10/100 RJ-45 management interface
VIII.
IX.
B
C
Inbuilt AC power supplies along with power cord
Should have latest stable version of Operating
System.
X.
Switch should have warranty for a period of 3 year
with 24*7 onsite support from the date of successful
installation. (Optional)
XI.
OEM should have not announced the “End of Sale”
and “End of Life” for the proposed product.
XII.
OEM should support the proposed product for at
least 7 years.
GENERAL FEATURES
I.
The switch should have minimum 12*10/100/1000
Base-T Gigabit Ethernet ports and AC power supply
systems.
II.
The switch should support IPv6 & IPv4 from day
one.
PERFORMANCE
I.
Should support at least 30 Gbps switching fabric
Signature of the bidder with seal
Page 18 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
II.
capacity.
Should support at least 15 Mpps forwarding rate.
III.
D
E
F
G
Configurable MTU of up to 9000 bytes with the
maximum Ethernet Jumbo frame for bridging on
Gigabit Ethernet ports and up to 1500 bytes for
bridging and routing on Fast Ethernet ports.
ADDITIONAL FEATURES
I.
Ether Channelling - IEEE 802.3ad or port
aggregation technologies
LAYER-2 FEATURES
I.
IEEE 802.1Q VLAN encapsulation. Up to 1000
VLANs per switch and up to 4000 VLAN IDs.
II.
Support for IEEE 802.1Q / Automatic Negotiation
of Trunking Protocol, to help minimize the
configuration and errors.
III.
Port should support for fast convergence.
IV.
802.1d, 802.1s, 802.1w, 802.3ad.
V.
IGMP snooping v1, v2 and v3.
VI.
The Switch should support LLDP, to discover the
neighboring device of the same vendor giving the
details about the platform, IP Address, Link
connected
through
etc,
thus
helping in
troubleshooting connectivity problems.
LAYER-3 FEATURES
I.
Basic IP Unicast routing protocols (static & RIP)
II.
Support for IPv6 Unicast routing capability (static,
RIP, and OSPF protocols) to forward IPv6 traffic
through configured interfaces in hardware.
III.
Support for Advanced IP Unicast routing protocols
(OSPF, BGPv4) for load balancing and constructing
scalable LANs. Support for IPv6 routing (OSPFv3,
and Multi-protocol BGP) and Policy based routing
(PBR).
IV.
Support for Multicast VLAN registration (MVR) to
continuously send multicast streams in a multicast
VLAN while isolating the streams from subscriber
VLANs for bandwidth and security reasons.
QoS FEATURES
I.
Standard 802.1p CoS and differentiated services
code point (DSCP) field classification.
II.
Four egress queues per port to enable differentiated
management of up to eight traffic types Or higher
III.
Weighted tail drop (WTD)/Strict Priority Queuing
to provide congestion avoidance.
IV.
Granular Rate Limiting function to guarantee
bandwidth in increments as low as 8 kbps.
Signature of the bidder with seal
Page 19 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
V.
VI.
Rate limiting support based on source and
destination IP address, source and destination MAC
address, Layer 4 TCP and UDP information, or any
combination of these fields, using QoS ACL’s (IP
ACL’s or MAC ACL’s), class maps, and policy maps.
Support for ingress policing and egress shaping.
VII.
H
Support for Automatic Quality of Service for easy
configuration of QoS features for critical
applications.
NETWORK SECURITY FEATURES
I.
IEEE 802.1x to allow dynamic, port-based security,
providing user authentication.
II.
VLAN ACL’s (VACLs) on all VLANs to prevent
unauthorized data flows from being bridged within
VLANs. Port-based ACLs (PACLs) for Layer 2
interfaces to allow application of security policies on
individual switch ports.
III.
Standard and Extended IP security to define security
policies on routed interfaces for control-plane and
data-plane traffic.
IV.
Unicast MAC filtering to prevent the forwarding of
any type of packet with a matching MAC address.
V.
Unknown Unicast and multicast port blocking to
allow tight control by filtering packets that the
switch has not already learned how to forward.
VI.
Support for SSHv2, and SNMPv3 to provide
network security by encrypting administrator
traffic during Telnet and SNMP sessions.
VII.
Private VLAN to provide security and isolation
between switch ports, helping ensure that users
cannot snoop on other users' traffic.
VIII.
The switch should support Port Mirroring based on
port basis / VLAN basis to support intrusion
prevention system deployment in different VLANs.
IX.
MAC address notification to allow administrators to
be notified of users added to or removed from the
network.
X.
DHCP snooping to allow administrators to ensure
consistent mapping of IP
XI.
to MAC addresses. This can be used to prevent
attacks that attempt to poison the DHCP binding
database, and to rate limit the amount of DHCP
traffic that enters a switch port.
XII.
Port security to secure the access to an access or
trunk port based on MAC address. After a specific
timeframe, the aging feature should remove the
MAC address from the switch to allow another
Signature of the bidder with seal
Page 20 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
device to connect to the same port.
Multilevel security on console access to prevent
unauthorized users from altering the switch
configuration.
MANAGEMENT
I.
CLI support to provide a common user interface
and command set with all routers and switches of
the same vendor.
II.
For enhanced traffic management, monitoring, and
analysis, the Embedded Remote Monitoring
(RMON) software agent should support four RMON
groups (history, statistics, alarms, and events).
RMON groups should be supported through a
SPAN port, which permits traffic monitoring of a
single port, a group of ports, or the entire stack from
a single network analyzer or RMON probe.
III.
Network Timing Protocol (NTP) to provide an
accurate and consistent timestamp to all intranet
switches.
IV.
RMON I and II standards.
V.
SNMPv1, SNMPv2c, and SNMPv3.
VI.
Should support Out-of-band management for the
switch.
XIII.
I
3.6.3 Layer 3 Switch (Type-III) Specifications
SPECIFICATION
S.No
Compliance
(Yes / No)
Reasons for
deviations (If
any)
Proposed model and make of the Equipment (Please specify):
A
BASIC REQUIREMENTS
I.
Layer 3 (L3) switch managed and rack mountable
II.
8 Nos * 10/100/1000 Base-T Gigabit Ethernet
III.
Should have minimum 128MB support on Flash
Memory
IV.
Should have minimum 512MB support on DRAM.
V.
Should support both IPv4 and IPv6 full feature set
simultaneously from day one.
VI.
1*console–USB management interface
VII.
1*10/100 RJ-45 management interface
VIII.
IX.
X.
Inbuilt AC power supplies along with power cord
Should have latest stable version of Operating
System.
Switch should have warranty for a period of 3 year
Signature of the bidder with seal
Page 21 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
B
C
with 24*7 onsite support from the date of successful
installation. (Optional)
XI.
OEM should have not announced the “End of Sale”
and “End of Life” for the proposed product.
XII.
OEM should support the proposed product for at
least 7 years.
GENERAL FEATURES
I.
The switch should have minimum 8*10/100/1000
Base-T Gigabit Ethernet ports and AC power supply
systems.
II.
The switch should support IPv6 & IPv4 from day
one.
PERFORMANCE
IV.
Should support at least 30 Gbps switching fabric
capacity.
V.
Should support at least 15 Mpps forwarding rate.
VI.
D
E
F
Configurable MTU of up to 9000 bytes with the
maximum Ethernet Jumbo frame for bridging on
Gigabit Ethernet ports and up to 1500 bytes for
bridging and routing on Fast Ethernet ports.
ADDITIONAL FEATURES
I.
Ether Channelling - IEEE 802.3ad or port
aggregation technologies
LAYER-2 FEATURES
I.
IEEE 802.1Q VLAN encapsulation. Up to 1000
VLANs per switch and up to 4000 VLAN IDs.
II.
Support for IEEE 802.1Q / Automatic Negotiation
of Trunking Protocol, to help minimize the
configuration and errors.
III.
Port should support for fast convergence.
IV.
802.1d, 802.1s, 802.1w, 802.3ad.
V.
IGMP snooping v1, v2 and v3.
VI.
The Switch should support LLDP, to discover the
neighboring device of the same vendor giving the
details about the platform, IP Address, Link
connected
through
etc,
thus
helping in
troubleshooting connectivity problems.
LAYER-3 FEATURES
I.
Basic IP Unicast routing protocols (static & RIP)
II.
Support for IPv6 Unicast routing capability (static,
RIP, and OSPF protocols) to forward IPv6 traffic
through configured interfaces in hardware.
III.
Support for Advanced IP Unicast routing protocols
(OSPF, BGPv4) for load balancing and constructing
scalable LANs. Support for IPv6 routing (OSPFv3,
and Multi-protocol BGP) and Policy based routing
(PBR).
Signature of the bidder with seal
Page 22 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
IV.
G
Support for Multicast VLAN registration (MVR) to
continuously send multicast streams in a multicast
VLAN while isolating the streams from subscriber
VLANs for bandwidth and security reasons.
QoS FEATURES
I.
Standard 802.1p CoS and differentiated services
code point (DSCP) field classification.
II.
Four egress queues per port to enable differentiated
management of up to eight traffic types Or higher
III.
Weighted tail drop (WTD)/Strict Priority Queuing
to provide congestion avoidance.
IV.
Granular Rate Limiting function to guarantee
bandwidth in increments as low as 8 kbps.
V.
Rate limiting support based on source and
destination IP address, source and destination MAC
address, Layer 4 TCP and UDP information, or any
combination of these fields, using QoS ACL’s (IP
ACL’s or MAC ACL’s), class maps, and policy maps.
VI.
Support for ingress policing and egress shaping.
VII.
H
Support for Automatic Quality of Service for easy
configuration of QoS features for critical
applications.
NETWORK SECURITY FEATURES
I.
IEEE 802.1x to allow dynamic, port-based security,
providing user authentication.
II.
VLAN ACL’s (VACLs) on all VLANs to prevent
unauthorized data flows from being bridged within
VLANs. Port-based ACLs (PACLs) for Layer 2
interfaces to allow application of security policies on
individual switch ports.
III.
Standard and Extended IP security to define security
policies on routed interfaces for control-plane and
data-plane traffic.
IV.
Unicast MAC filtering to prevent the forwarding of
any type of packet with a matching MAC address.
V.
Unknown Unicast and multicast port blocking to
allow tight control by filtering packets that the
switch has not already learned how to forward.
VI.
Support for SSHv2, and SNMPv3 to provide
network security by encrypting administrator
traffic during Telnet and SNMP sessions.
VII.
Private VLAN to provide security and isolation
between switch ports, helping ensure that users
cannot snoop on other users' traffic.
VIII.
The switch should support Port Mirroring based on
port basis / VLAN basis to support intrusion
prevention system deployment in different VLANs.
Signature of the bidder with seal
Page 23 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
IX.
I
MAC address notification to allow administrators to
be notified of users added to or removed from the
network.
X.
DHCP snooping to allow administrators to ensure
consistent mapping of IP
XI.
to MAC addresses. This can be used to prevent
attacks that attempt to poison the DHCP binding
database, and to rate limit the amount of DHCP
traffic that enters a switch port.
XII.
Port security to secure the access to an access or
trunk port based on MAC address. After a specific
timeframe, the aging feature should remove the
MAC address from the switch to allow another
device to connect to the same port.
XIII.
Multilevel security on console access to prevent
unauthorized users from altering the switch
configuration.
MANAGEMENT
I.
CLI support to provide a common user interface
and command set with all routers and switches of
the same vendor.
II.
For enhanced traffic management, monitoring, and
analysis, the Embedded Remote Monitoring
(RMON) software agent should support four RMON
groups (history, statistics, alarms, and events).
RMON groups should be supported through a
SPAN port, which permits traffic monitoring of a
single port, a group of ports, or the entire stack from
a single network analyzer or RMON probe.
III.
Network Timing Protocol (NTP) to provide an
accurate and consistent timestamp to all intranet
switches.
IV.
RMON I and II standards.
V.
SNMPv1, SNMPv2c, and SNMPv3.
VI.
Should support Out-of-band management for the
switch.
4.0 Instructions for Online Bid Submission:
As per the directives of Department of Expenditure, this tender document has been published on the
Central Public Procurement Portal (URL: http://eprocure.gov.in). The bidders are required to submit
soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates.
The instructions given below are meant to assist the bidders in registering on the CPP Portal,
prepare their bids in accordance with the requirements and submitting their bids online on the CPP
Portal. More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.
Signature of the bidder with seal
Page 24 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
4.1 Registration :
4.1.1 Bidders are required to enroll on the e-Procurement module of the Central Public Procurement
Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link "Click here to Enroll" on the
CPP Portal is free of charge. 2) As part of the enrolment process, the bidders will be required to
choose a unique username and assign a password for their accounts. 3) Bidders are advised to
register their valid email address and mobile numbers as part of the registration process. These
would be used for any communication from the CPP Portal. 4) Upon enrolment, the bidders will be
required to register their valid Digital Signature Certificate (Class II or Class III Certificates with
signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sift' / TCS /
nCode / eMudhraetc.), with their profile. 5) Only one valid DSC should be registered by a bidder.
Please note that the bidders are responsible to ensure that they do not lend their DSC's to others
which may lead to misuse. 6) Bidder then logs in to the site through the secured log-in by entering
their user ID / password and the password of the DSC / e-Token.
4.2 Searching for Tender Documents:
4.2.1 There are various search options built in the CPP Portal, to facilitate bidders to search active
tenders by several parameters. These parameters could include Tender ID, organization name,
location, date, value, etc. There is also an option of advanced search for tenders, wherein the
bidders may combine a number of search parameters such as organization name, form of contract,
location, date, other keywords etc. to search for a tender published on the CPP Portal.
4.2.2 Once the bidders have selected the tenders they are interested in, they may download the
required documents / tender schedules. These tenders can be moved to the respective 'My Tenders'
folder. This would enable the CPP Portal to intimate the bidders through SMS / e-mail in case there
is any corrigendum issued to the tender document.
4.2.3 The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.
4.3 Preparation of BIDs:
4.3.1 Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
4.3.2 Please go through the tender advertisement and the tender document carefully to understand
the documents required to be submitted as part of the bid. Please note the number of covers in
which the bid documents have to be submitted, the number of documents - including the names and
content of each of the document that need to be submitted. Any deviations from these may lead to
rejection of the bid.
Signature of the bidder with seal
Page 25 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
4.3.3 Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF formats. Bid
documents may be scanned with 100 dpi with black and white option.
4.3.4 To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the
bidders. Bidders can use "My Space" area available to them to upload such documents. These
documents may be directly submitted from the "My Space" area while submitting a bid, and need not
be uploaded again and again. This will lead to a reduction in the time required for bid submission
process.
4.4 Submission of BIDs:
4.4.1 Bidder should log into the site well in advance for bid submission so that he/she upload the bid
in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other
issues.
4.4.2 The bidder has to digitally sign and upload the required bid documents one by one as indicated
in the tender document.
4.4.3 Bidder has to select the payment option as "offline" to pay the tender fee / EMD as applicable
and enter details of the instrument.
4.4.4 Bidder should prepare the EMD as per the instructions specified in the tender document. The
original should be posted/couriered/given in person to the Tender Processing Section, latest by the
last date of bid submission. The details of the DD/any other accepted instrument, physically sent,
should tally with the details available in the scanned copy and the data entered during bid
submission time. Otherwise the uploaded bid will be rejected.
4.4.5 A standard BoQ format has been provided with the tender document to be filled by all the
bidders. Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. Bidders are required to download the BoQ file,
open it and complete the while coloured (unprotected) cells with their respective financial quotes and
other details (such as name of the bidder). No other cells should be changed. Once the Details have
been completed, the bidder should save it and submit it online, without changing the filename. If the
BoQ file is found to be modified by the bidder, the bid will be rejected.
4.4.6 The serve time (which is displayed on the bidders' dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids
etc. The bidders should follow this time during bid submission.
4.4.7 All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized
persons until the time of bid opening. The confidentiality of the bids is maintained using the secured
Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done.
Signature of the bidder with seal
Page 26 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
4.4.78 The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
4.4.9 Upon the successful and timely submission of bids, the portal will give a successful bid
submission message & a bid summary will be displayed with the bid no. and the date & time of
submission of the bid with all other relevant details.
4.4.10 The bid summary has to be printed and kept as an acknowledgement of the submission of the
bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
4.5 Assistance to bidders
4.4.1 Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact person
indicated in the tender.
4.4.2 Any queries relating to the process of online bid submission or queries relating to CPP Portal in
general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is
1800 233 7315.
Signature of the bidder with seal
Page 27 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
FORM–A
DECLARATION REGARDING ACCEPTANCE OF TERMS & CONDITIONS CONTAINED IN THE TENDER
DOCUMENT
To
The Director
Software Technology Parks of India
Bhubaneswar
Sir,
I have carefully gone through the Terms & Conditions contained in the Tender Document Tender
No:__________________________________________________ Dated:______________ for Supply,
Installation & Commissioning of L3 Switches at STPI-Bhubaneswar and its Sub-Centers.
I declare that all the provisions of this Tender Document are acceptable to my Company. I
further certify that I am an authorized signatory of my company and am, therefore, competent to make this
declaration.
Yours truly,
Name:_______________________
Designation: _____________________
Company:_____________________
Address:______________________
Signature of the bidder with seal
Page 28 of 29
E-Tender for Supply, Installation & Commissioning of L3 Switch at STPI-Bhubaneswar and its Sub-centers
Tender No. 116/Part-II/20(84)/507/STPI-BH/2016
FORMAT FOR COMMERCIAL OFFER
SN
1
Particular with Description
Make/Model
LAYER-3 ETHERNET SWITCH TYPE-I
Unit Price in Rs.
Qty
Total Price in Rs.
3 nos.
As per specification in 3.6.1
2
2 nos.
LAYER-3 ETHERNET SWITCH TYPE-II
As per specification in 3.6.2
3
2 nos.
LAYER-3 ETHERNET SWITCH TYPE-III
4
5
As per specification in 3.6.3
Taxes (if any including ST, VAT, freight, Entry tax, etc.)
Total Rs. i.e. (1+2+3)
Total in Words:
Note:- (i) All taxes should be clearly given with breakup in a separate sheet.
(ii) The STPI Authority reserves the right to take the equipments with defaults or optional 3 years On-site warranty.
Signature of the bidder with seal
Page 29 of 29
On-site warranty for
3 years (optional)