DCP-1000 - Brother USA

OWNER’S MANUAL
DCP-1000
®
version A
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-1000
Serial Number*:
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this Owner’s Manual with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
©1996-2001 Brother Industries, Ltd.
Brother Numbers
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
Brother fax-back system (USA Only)
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine.
If you can’t resolve a difficulty with your Brother Digital Copier/Printer using
this manual, call our fax-back system and follow the voice prompts to receive
faxed instructions about using the system and an index of fax-back subjects.
In USA:
1-800-521-2846
Frequently Asked Questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Digital
Copier/Printer needs. You can download the latest software and utilities, read
FAQs and troubleshooting tips, and go to the “Solutions” section to learn how
to get the most from your Brother product.
http://solutions.brother.com
You can check here for Brother Printer Driver updates.
For Customer Service
In USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada:
1-877-BROTHER (voice)
1-514-685-4898 (fax)
1-514-685-6464 (voice) (in Montreal)
Dealers/Service Centers (USA Only)
For the name of a Brother authorized dealer or service center, call 1-877-BROTHER.
Service Centers (Canada Only)
For service center addresses in Canada, call 1-877-BROTHER.
BROTHER NUMBERS
YL4DCP-1000-FM5.5
i
Ordering Accessories and Supplies
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada:
1-877-BROTHER (voice)
Description
Item
Laser Fax Toner
TN-250
Laser Fax Drum
DR-250
Paper Support
LE1931008
Power Protector for A/C Power and Phone Line
Surges and Voltage Spikes
QPD120
Power Protector for A/C Power and Phone Line
Surges and Voltage Spikes (8 Outlets)
FX 120
Owner’s Manual
LE7008001
IEEE-1284 Bi-directional Parallel Cable
F2A046-10
** Multi-Function Link® Pro Suite is NOT available on floppy disks.
Product Registration (For USA Only)
To Complete Your DCP-1000 Registration On-Line:
1 Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.
2 Click On-Line Registration to register your product from the main menu.
ii
ORDERING ACCESSORIES AND SUPPLIES
YL4DCP-1000-FM5.5
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY
TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,
AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
NOTICE - DISCLAIMER OF WARRANTIES
YL4DCP-1000-FM5.5
iii
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(USA Only)
This warranty gives you certain rights
and you may also have other rights that
may vary from state to state.
This warranty is given only to the first
end-use
purchaser
of
the
accompanying product (referred to in
this warranty as “this Product”).
What is covered: Brother warrants to you
for the Warranty Period that there are no
defects in the materials, workmanship or
Year 2000 compliance of this Product. The
“Warranty Period” is 1 year from the date
you purchased this product. The “Warranty
Period” for consumable items, such as Print
Heads, Toner, Drums, Ink Cartridges, Print
Cartridges, Refill Ribbons, Therma PLUS
Paper and Thermal Paper, etc. is 90 days
from the date of purchase, or the rated life of
the Consumable item, whichever is shorter.
What is NOT covered: Warranty WILL BE
VOID by Brother for repairs or replacements
made necessary due to the following: (1) If
the Product was not purchased from an
authorized Brother reseller within the United
States, (2) The Product has been serviced
or modified by anyone other than an
Authorized Service Representative of
Brother, (3) The serial number has been
modified, defaced or removed from this
Product, (4) Non-Brother®-brand or nonBrother approved parts, supplies, power
supplies or other accessories have been
used with this Product, (5) Any damage
caused by accident, neglect, abuse or
misuse or, the recommended monthly
volume has been exceeded, (6) Damages
caused as a result of modification, alteration
or repairs performed by anyone other than a
Brother Authorized Service Representative.
(7) NOT COVERED UNDER WARRANTY
ARE: Consumable items, for example
(including, but not limited to): ribbons, ink or
toner cartridges, toner drum units, print
heads, cleaning and/or instances where no
defects in material or workmanship are
found in the Product, etc. (8) Damage
caused by improper connection and/or
disconnection of the Product; failure of the
operator to follow operational instructions,
improper set up of the Product.
What to do if you think your Product is
defective: Call our Customer Service
Hotline at 1-800-284-4329, or if you suspect
a defect in materials or workmanship in this
iv
FAX LIMITED WARRANTY
YL4DCP-1000-FM5.5
Product, you can report it to a Brother
Authorized Service Center. During the
Warranty
Period,
supply
Brother’s
representative with a copy of your dated bill
of sale showing that this Product was
purchased within the United States. For the
name of your Brother Authorized Service
Center, call 1-800-521-2846. After
contacting the Brother Authorized Service
Center, you may be required to deliver or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will evaluate
your report of a possible defect to determine
whether a defect exists, and if it does exist,
Brother (or its Authorized Service Center)
will repair or (at Brother’s option) replace the
Product with a product that performs the
same functions and performs as well as the
original Product. Brother reserves the right
to supply refurbished or remanufactured
replacement parts provided that the
replacement parts conform to the
manufacturer’s specifications for new
products. The repaired or replacement
product will be returned to you at no cost.
Exchange Service: When an exchange is
authorized, Brother will exchange your nonworking product with a refurbished or
remanufactured product that conforms to the
manufacturer’s specifications for new
products. The refurbished or remanufactured
Product you receive will be covered by the
balance of the limited warranty period
remaining on the original Product, plus an
additional thirty (30) days. You will keep the
replacement Product that is sent to you and
must return (or be billed up to the cost of a new
product) your original non- working product,
which shall become the property of Brother.
You must call Brother Customer Service and if
the representative cannot correct the product’s
malfunction over the telephone and you elect
the exchange service, you must provide
information pertaining to this Product and you
must also provide a valid major credit card
number. Your credit card will be charged up to
the cost of a new Product if: (i) you do not
return your original Product to Brother within
five (5) business days; (ii) the malfunctions of
your original Product are not covered by the
limited warranty;
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(USA Only)
(iii) the proper packaging instructions
are not followed and has caused
damage to the product; or (iv) the
warranty period on your original
Product has expired or has not been
sufficiently validated with a copy of the
proof of purchase (bill of sale). The
Brother
Customer
Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.
Limitations: Repair or replacement as
described above is your sole and
exclusive (that is, your only) remedy if
this Product is defective. Brother is not
responsible for damage to or loss of any
equipment, media, programs or data
related to the use of this Product.
Except for that repair or replacement,
Brother shall not be liable for any direct,
indirect, incidental or consequential
damages or specific relief. Because
some states do not allow the exclusion
or limitation of consequential or
incidental
damages,
the
above
limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU
OF ALL OTHER WARRANTIES,
WRITTEN OR ORAL, WHETHER
EXPRESSED BY AFFIRMATION,
PROMISE,
DESCRIPTION,
DRAWING, MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
THAN
THIS
ONE,
WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED
WARRANTIES
OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.
This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and
the exclusive and only statement of
Brother’s obligations to you. It replaces
all other agreements and under-
standings that you may have with
Brother or its representatives.
This Limited Warranty (and Brother’s
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support: Toll-free Customer
Service and technical support is
available for hardware operational
assistance at 1-800-284-4329. At any
time, free technical support in the form
of Frequently Asked Questions,
troubleshooting tips and service center
locator is available through our fax-back
system at 1-800-521-2846 or Brother’s
Internet Web Site (www.brother.com).
Now you can visit us on-line
(www.brothermall.com), your complete
source for genuine Brother Accessories
and Supplies.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires
service.
Model # _______________________
Serial #________________________
Date of purchase: _______________
Store where purchased:___________
Location of store: ________________
Important: We recommend that you
keep all original packing materials, in
the event that you ship this product.
FAX LIMITED WARRANTY
YL4DCP-1000-FM5.5
v
BROTHER DIGITAL COPIER/PRINTER MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this Copier/Printer free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner, and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the Copier/Printer in excess of the
specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the Copier/Printer must be delivered or shipped freight
prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together
with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the Copier/Printer and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the Copier/Printer to
operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this Copier/Printer shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability
to use the product, even if advised by the end user/purchaser of the possibility of such
damages. Since some Provinces do not allow the above limitation of liability, such
limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER. Within Montreal, please call
685-6464. Internet support: support@brother.ca or
browse Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
We’re at your side.
®
vi
LIMITED WARRANTY(CANADA)
YL4DCP-1000-FM5.5
Table of Contents
1
2
3
4
Getting to Know Your Digital Copier/Printer ............................. 1-1
Using This Manual ..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
DCP-1000 Control Panel Overview
.................................... 1-2
Inserting Originals for Copying (and Scanning) ........................ 1-4
Using the ADF (Automatic Document Feeder)................... 1-4
Recommended Environment .......................................... 1-4
Setting the Special Media Lever.......................................... 1-5
Using the Scanner Glass...................................................... 1-5
Assembly .......................................................................................... 2-1
Packing List................................................................................ 2-1
Choosing a Location................................................................... 2-2
Assembly.................................................................................... 2-3
Installing the Drum Unit Assembly
(with Toner Cartridge) .................................................... 2-3
Setting Up the DCP ............................................................. 2-5
Loading Paper...................................................................... 2-7
Acceptable Paper ................................................................. 2-7
Paper Capacity of Multi-purpose Sheet Feeder................... 2-8
On-Screen Programming ............................................................... 3-1
User-Friendly Programming ...................................................... 3-1
Menu Selection Table.......................................................... 3-1
Navigation Keys......................................................................... 3-2
Menu Table.......................................................................... 3-3
Key Operations Table................................................................. 3-4
Custom Settings............................................................................... 4-1
Custom Settings.......................................................................... 4-1
Toner Save........................................................................... 4-1
Setting the Beeper Volume.................................................. 4-1
Sleep Mode.......................................................................... 4-2
Setting the Print Density...................................................... 4-2
Using the Reports Key......................................................... 4-3
To Print a Report............................................................. 4-3
TABLE OF CONTENTS
YL4DCP-1000-FM5.5
vii
5
6
Making Copies................................................................................. 5-1
Using the Machine as a Copier................................................... 5-1
Making a Single Copy (Using the ADF) ............................. 5-1
Making Multiple Copies (Using the ADF).......................... 5-2
Single or Multiple Copies
(Using the Scanner Glass)............................................... 5-2
Out of Memory Message ..................................................... 5-2
Temporary Copy Settings........................................................... 5-3
Copying Using Multiple Settings ........................................ 5-3
Using Enlarge or Reduce Keys ........................................... 5-4
Sorting Multiple Copies (Using the ADF) .......................... 5-5
Copy Mode (Type of Original)............................................ 5-5
Paper Size ............................................................................ 5-5
Copy Contrast ...................................................................... 5-6
Using the Options Key ........................................................ 5-6
Special Copy Options (Using the ADF) .............................. 5-6
Special Copy Options (Using the Scanner Glass) ............... 5-6
2 in 1 ............................................................................... 5-7
4 in 1 .............................................................................. 5-7
Poster............................................................................... 5-7
Paper Type........................................................................... 5-8
Changing Default Copy Settings................................................ 5-9
Copy Mode (Type of Original)............................................ 5-9
Copy Contrast .................................................................... 5-10
Paper Type......................................................................... 5-10
Paper Size .......................................................................... 5-10
Using Brother DCP as a Printer .................................................... 6-1
Special Printing Features............................................................ 6-1
Windows® Printing.............................................................. 6-1
Bi-directional Parallel Interface........................................... 6-1
Printing from Your PC ............................................................... 6-1
Multi-purpose Sheet Feeder ................................................ 6-1
Two-Sided Printing (Manual Duplex)................................. 6-2
Loading Envelopes in Multi-purpose Sheet Feeder ............ 6-2
Paper Tray ........................................................................... 6-3
Simultaneous Printing/Copying ................................................. 6-3
Choosing Acceptable Paper........................................................ 6-4
Printer Operations....................................................................... 6-4
Reset Key............................................................................. 6-4
viii
YL4DCP-1000-FM5.5
7
Printer Driver Settings (For Windows® Only) ............................. 7-1
Using the Brother DCP-1000 Printer Driver.............................. 7-1
Features in the Printer Driver (For Windows® Users Only)... 7-1
Basic Tab.................................................................................... 7-2
Paper Size ............................................................................ 7-3
Multiple Page....................................................................... 7-3
Border Line.......................................................................... 7-3
Orientation........................................................................... 7-3
Copies .................................................................................. 7-3
Collate.................................................................................. 7-4
Media Type.......................................................................... 7-4
Advanced Tab ............................................................................ 7-5
Print Quality (*1)................................................................. 7-5
Resolution ....................................................................... 7-5
Toner Save ...................................................................... 7-5
Print Setting
(For Windows® 95/98/98SE/Me Users Only)............ 7-6
Duplex Printing (*2)............................................................ 7-6
Manual Duplex................................................................ 7-6
Binding Offset................................................................. 7-6
Watermark (*3) ................................................................... 7-7
Print Watermark.............................................................. 7-7
In Background................................................................. 7-7
Watermark Text .............................................................. 7-8
Watermark Bitmap.......................................................... 7-8
Position ........................................................................... 7-8
Page Setting (*4) ................................................................ 7-9
Device Options (*5) ......................................................... 7-10
Quick Print Setup .............................................................. 7-11
Administrator
(For Windows® 95/98/98SE/Me Users Only) .............. 7-11
Print Date & Time ............................................................. 7-12
Support ..................................................................................... 7-13
Brother Solutions Center ................................................... 7-13
Web Update ....................................................................... 7-13
Check Setting..................................................................... 7-13
Features in the Printer Driver (For Windows® 2000) .............. 7-14
General Tab ....................................................................... 7-14
Printing Preferences ...................................................... 7-14
Layout Tab......................................................................... 7-15
*1 Orientation ............................................................... 7-15
TABLE OF CONTENTS
YL4DCP-1000-FM5.5
ix
*2 Pages Per Sheet ........................................................ 7-16
Paper/Quality Tab.............................................................. 7-16
*1 Paper Source ............................................................ 7-16
*2 Media ....................................................................... 7-17
Advanced Options......................................................... 7-17
*1 Paper /Output ........................................................... 7-17
*2 Graphic..................................................................... 7-18
*3 Document Options ................................................... 7-18
Device Settings Tab (Not Available)................................. 7-19
8
Using the Windows®-Based Brother MFL-Pro Control Center
(For Windows® Only) ..................................................................... 8-1
Brother MFL Pro Control Center ............................................... 8-1
AutoLoad the Brother Control Center ................................. 8-1
How to Turn Off AutoLoad................................................. 8-2
Using the Scan Key .................................................................... 8-2
Using the Control Panel Keys .................................................... 8-2
Scan Image .......................................................................... 8-3
Scan/OCR ............................................................................ 8-3
Scan to E-mail ..................................................................... 8-3
Brother Control Center Features ................................................ 8-4
Auto Configuration.............................................................. 8-4
Scanning Operations............................................................ 8-4
Copy Operations .................................................................. 8-5
Scanner Settings for Scan and Copy Buttons ...................... 8-5
Global Settings .................................................................... 8-5
Setting Up the Scanner Configurations ............................... 8-6
To Access the Scanner Configurations Screen.................... 8-6
Perform an Operation from the Control Center Screen....... 8-7
Scan to File ................................................................................ 8-7
Scanner Settings .................................................................. 8-7
Destination Folder ............................................................... 8-8
Scan to E-mail ............................................................................ 8-8
Scanner Settings .................................................................. 8-9
E-mail Application .............................................................. 8-9
File Attachments.................................................................. 8-9
Conversion Options ........................................................... 8-10
Format ........................................................................... 8-10
Show QuickSend Menu ................................................ 8-10
QuickSend List.............................................................. 8-10
Scan to Word Processor ........................................................... 8-11
x
YL4DCP-1000-FM5.5
Scanner Settings ................................................................ 8-11
Word Processor ................................................................. 8-12
User-Defined Button ................................................................ 8-13
Scanner Settings ................................................................ 8-13
Target Application............................................................. 8-13
Copy ......................................................................................... 8-14
Scanner Settings ................................................................ 8-14
Copy Settings..................................................................... 8-14
9
10
11
Scanner and Using ScanSoft™ PaperPort® and
TextBridge® OCR............................................................................ 9-1
Using ScanSoft™ PaperPort® and TextBridge® ........................ 9-1
Viewing Items ..................................................................... 9-2
Organizing Your Items in Folders....................................... 9-2
Links to Many Other Applications ...................................... 9-3
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit) ............. 9-3
Importing Items from Other Applications........................... 9-3
Exporting Items in Other Formats....................................... 9-4
Exporting an Image File.................................................. 9-4
Accessing the Scanner......................................................... 9-4
Scanning an Image into Your PC ........................................ 9-5
Settings in the Scanner Window.......................................... 9-5
Image............................................................................... 9-5
Contrast ........................................................................... 9-6
Custom ............................................................................ 9-6
PreScanning an Image ......................................................... 9-7
Using Automatic E-Mail Printing................................................ 10-1
For Windows® 95, 98, 98SE, Me Only.................................... 10-1
Main Features .................................................................... 10-1
To Access the On-Line Documentation........................ 10-1
To Install Automatic E-mail Printing
(Optional Application) ............................................. 10-1
Using the Brother machine with a New Power Macintosh®
G3, G4 or iMac™/iBook ............................................................... 11-1
Set up Your USB Equipped Apple® Macintosh®
G3,G4, iMac™ or iBook with
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 11-1
TABLE OF CONTENTS
YL4DCP-1000-FM5.5
xi
Using Brother Printer Driver with Your Apple® Macintosh®.. 11-1
Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh® ..................................................... 11-3
Accessing the Scanner ....................................................... 11-4
Scanning an Image into Your Macintosh G3, G4 or iMac ..... 11-4
Settings in the Scanner Window........................................ 11-5
Image............................................................................. 11-5
Scanning Area ............................................................... 11-6
Business Card Size........................................................ 11-6
Adjust Image ................................................................. 11-7
PreScanning an Image ....................................................... 11-8
12
13
Important Information ................................................................. 12-1
Standard FCC Notices .............................................................. 12-1
Laser Safety................................................................... 12-1
FDA Regulations........................................................... 12-1
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)................. 12-2
Important....................................................................... 12-2
Industry Canada Compliance Statement ....................... 12-3
Important—About the Interface Cable ......................... 12-3
Warranty........................................................................ 12-3
International ENERGY STAR®
Compliance Statement.............................................. 12-3
Important Safety Instructions ................................................... 12-4
Trademarks............................................................................... 12-6
Troubleshooting and Routine Maintenance ............................... 13-1
Troubleshooting........................................................................ 13-1
Error Messages .................................................................. 13-1
Original Jams and Paper Jams.................................................. 13-4
Original is Jammed in the Top of the ADF Unit........... 13-4
Original is Jammed Inside the ADF Unit...................... 13-4
Paper Jam........................................................................... 13-5
Paper is Jammed in the Multi-purpose Sheet Feeder.... 13-5
Paper is Jammed near the Drum Unit ........................... 13-6
If You Are Having Difficulty with Your Machine............ 13-7
Packing and Shipping the DCP .............................................. 13-11
Routine Maintenance.............................................................. 13-13
Cleaning the Scanner ....................................................... 13-13
Cleaning the Printer ......................................................... 13-14
xii
YL4DCP-1000-FM5.5
Cleaning the Drum Unit .................................................. 13-15
Replacing the Toner Cartridge ........................................ 13-15
Toner Empty Indicator................................................ 13-16
Replacing the Drum Unit................................................. 13-20
14
15
16
Glossary........................................................................................... G-1
Specifications ................................................................................... S-1
Product Description ............................................................. S-1
Scanner ................................................................................ S-1
Printer .................................................................................. S-1
Consumable Items ............................................................... S-2
Computer Requirements...................................................... S-2
Electrical and Environment ................................................. S-3
Parallel Interface.................................................................. S-4
USB (Universal Serial Bus) Interface ................................. S-4
Index ..................................................................................................I-1
TABLE OF CONTENTS
YL4DCP-1000-FM5.5
xiii
xiv
YL4DCP-1000-FM5.5
1
Getting to Know Your
Digital Copier/Printer
1
Using This Manual
Thank you for purchasing a Brother Digital Copier/Printer (DCP). This machine
has been designed to be simple to use, with LCD screen prompts to guide you
through programming your machine. However, you can use your machine to its
fullest potential by taking a few minutes to read this manual.
Additionally, your machine has a Reports key. Press Reports and 1 to print a list
of basic step instructions and explanations.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations of some LCD
messages.
boldface
italics
bubble dot
Bold typeface identifies a specific key on the machine control panel.
Italics typeface emphasize an important point, or refer you to related
topic.
Bubble Dot typeface identifies the messages on the LCD of the
machine.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the machine.
Note
Notes tell you the proper response for a situation that may
occur.
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the machine.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
YL4DCP-1000-FM5.5
1-1
DCP-1000 Control Panel Overview
4
5
2
3
6
7
1
8
9
1 Liquid Crystal Display
(LCD):
The LCD displays messages to help you
set up and operate your machine.
Ratio
Enlargement and reduction percentages
will be displayed.
Contrast
This area shows the degree of contrast
you selected by pressing the Contrast
key.
Mode
This area shows the type of original you
selected by pressing the Copy Mode
key.
2 Toner Empty Indicator
Blinks when the toner cartridge is low
and stays lit when toner is empty.
3 Reports
Accesses the Reports menu so you can
select a report to print: Help List and
User Settings.
1-2
10
5
4 Numeric Keys
Use the numeric keys to enter the
number of multiple copies (99
maximum).
5 Copy Keys
(Temporary Settings):
Reduce
Lets you reduce copies depending upon
the ratio you select.
Enlarge
Lets you enlarge copies depending upon
the ratio you select.
Sort
Press this key to sort multiple copies.
Copy Mode
Press to select the resolution that suits
the type of original.
AUTO — Select when the original
contains both text and photographs.
TEXT — Select when the oiginal
contains only text.
PHOTO — Select when the original is
a picture.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
YL4DCP-1000-FM5.5
Paper Size
Press this key to select the size of print
media.
Contrast
Lets you make a copy that is lighter or
darker than the original.
Options
You can change the layout of copies on
the print media.
4IN1—Save paper by copying four
pages onto one page.
2IN1—Save paper or create a booklet
by copying two pages onto one page.
POSTER—This option copies a
different portion of the original on each
of nine sheets of print media. Tape the
sheets together to get a copy that is nine
times the size of the original.
—OR—
You can change the type of media that
you are using.
Clear Settings
Resets your temporary copy settings
back to the user default settings. Use
this key when you do not want to wait
45 seconds for the temporary settings to
clear automatically.
7 Scan Key:
Scan to
Lets you scan the next original into your
computer and select the type of
destination: word processing, graphics
or E-mail application.
8 Toner Save
You can conserve toner using this key.
9 Stop/Exit
Cancels a copy operation, or exits from
Menu mode.
0 Navigation Keys:
Menu/Set
Lets you access the Menu and
Programming mode and stores your
settings in the DCP.
or
Press to scroll forward or backward to
set a menu selection.
or
Press to scroll through the menus and
options.
Copy
Makes copy.
6 Print Key:
Reset
Clears data from the printer memory.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
YL4DCP-1000-FM5.5
1-3
Inserting Originals for Copying (and Scanning)
You can copy and scan from the ADF (Automatic Document Feeder) or from
the scanner glass.
Using the ADF (Automatic Document Feeder)
The ADF can hold up to 30 pages, feeding each one individually through the
machine. Use standard (20 lb/75g/m2) paper when using the ADF. Always fan
the pages well before placing them in the ADF.
Recommended Environment
Temperature:
68°F – 86°F (20°C – 30°C)
Humidity:
50% – 70%
Paper:
Xerox 4200 or equivalent (20LB/LTR)
DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or
fabric. (To fax this kind of document, see Using the Scanner Glass, page 1-5.)
■ Make sure documents written with ink are completely dry.
■ Originals must be from 5.8 to 8.5 inches wide, and 5.8 to 14 inches long.
1 Pull up the Document Extension.
2 Fan the pages and stagger them at a 30 degree angle. Insert the pages face up,
top edge first in the ADF until you feel them touch the feed roller.
3 Adjust the paper guides to fit the width of your original.
Originals are
Face Up
in the ADF
30°
Document Stopper
4 Unfold the document stopper.
1-4
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
YL4DCP-1000-FM5.5
Setting the Special Media Lever
You can use the special media lever to select the Regular position ( ) or
Special position. ( )
To feed special types of originals (such as coated paper or glossy paper), move
the special media lever to the Special position ( ). It will allow the original to
feed through the ADF without slipping or jamming.
Regular Position
Special Position
Special Media Lever
If the original “double-feeds,” try again by inserting a single sheet of the original in
the ADF or use the scanner glass.
Using the Scanner Glass
You can use the scanner glass to copy (or scan) one page at a time or pages of a
book. Originals can be letter or A4 size (8.5 inches to 11.7 inches).
To use the scanner glass, the ADF must be empty.
Originals are
Face Down
on the Scanner
Glass
1 Lift the document cover.
2 Using the document guidelines on the left, center the original face down on the
scanner glass.
3 Close the document cover.
If the original is a book or is thick, do not slam the cover or press on it.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
YL4DCP-1000-FM5.5
1-5
4 Press Copy to begin copying.
—OR—
Press Scan to to begin scanning.
5 Repeat Steps 1 to 4 for each page of your original.
Press Stop/Exit to cancel.
1-6
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER
YL4DCP-1000-FM5.5
2
Assembly
2
Packing List
Make sure you have the following items:
Power Cord
Paper
Support
Cable Tie
Filter Core
for USB Cable
Filter Core
for Bi-directional
IEEE 1284
CD-ROM
Warranty
Registration
Software License
Agreement
Accessory Order
Form
Owner’s Manual
Drum Unit Assembly
With Free Starter
Toner Cartridge
(Up to 1000 pages)
Quick Setup Guide
Caution
Note
Do NOT throw away the filter cores and cable ties by accident. You will need
them to meet FCC Emission Requirements when you connect the DCP to your
computer using a USB cable or a bi-directional IEEE-1284 compliant parallel
cable.
If an item is missing, call Brother Customer Service at 1-877-BROTHER (in
USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal). See
Ordering Accessories and Supplies on page ii for the correct item numbers.
Whenever you transport the DCP, use the packing materials that came with the
machine. If you do not pack the machine properly, you may void your
warranty.
ASSEMBLY
YL4DCP-1000-FM5.5
2-1
Choosing a Location
Place your DCP on a flat stable surface, such as a desk. Select a place that is free
of vibration and shocks. Place the machine near a standard, grounded power
outlet. Choose a location where the temperature remains between 50°F and 95°F
(10°–35°C).
Avoid placing your machine in a high-traffic area. Do not place near heaters,
air conditioners, water, chemicals, or refrigerators. Do not expose the machine
to direct sunlight, excessive heat, moisture, or dust. Do not connect your
machine to electrical outlets controlled by wall switches or automatic timers.
Disruption of power can wipe out information in the machine’s memory. Do
not connect your machine to electrical outlets on the same circuit as large
appliances or other equipment that might disrupt the power supply. Avoid
interference sources, such as speakers or the base units of cordless phones.
NO !
NO !
NO !
WARNING
■ Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line, or unplug the lines during a
lightning storm.
■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
2-2
ASSEMBLY
YL4DCP-1000-FM5.5
Assembly
Installing the Drum Unit Assembly
(with Toner Cartridge)
1 Unpack the drum
unit assembly,
including the toner
cartridge, and
gently rock it from
side to side five or
six times to
distribute the toner
evenly inside the
cartridge.
To prevent damage to the drum, do NOT expose it to
light for longer than a few minutes.
Do NOT remove the starter sheet—this will be
ejected while the machine is warming up.
Starter Sheet
ASSEMBLY
YL4DCP-1000-FM5.5
2-3
2 Open the scanner cover of the DCP by pulling the lever toward you and lifting the cover.
3 Holding the drum unit by its handles, insert it into the machine.
4 Close the scanner cover.
2-4
ASSEMBLY
YL4DCP-1000-FM5.5
Setting Up the DCP
Follow the instructions below to connect the power cord.
Power Cord
1 Connect the power cord.
2 Turn on the power switch.
WARNING
■ This machine must be grounded using a three-prong plug.
■ Lightning and power surges can damage this product! We recommend that you
use a quality surge protection device on the AC power line, or unplug the power
cord during a lightning storm.
■ Do not touch the rollers at the paper exit.
ASSEMBLY
YL4DCP-1000-FM5.5
2-5
3 Attach the plastic paper support to the multi-purpose sheet feeder.
4 Pull out the paper tray and the extension.
(For legal paper)
5 If your paper size is Letter or A4, unfold the paper stopper.
(For Letter/A4 paper)
2-6
ASSEMBLY
YL4DCP-1000-FM5.5
Loading Paper
1 Adjust the guides to fit the paper (to help prevent paper jams).
Press and slide
2 Fan the paper well. Push down the paper lever. Load the paper with the lever
down. Make sure the print side is toward the DCP and the paper level is stacked
below the paper mark. The feeder can hold up to 200 sheets of paper or up to
10 envelopes.
Load the paper
with the lever down
Acceptable Paper
The DCP can handle paper that has the following specifications.
Paper Type
Paper Size
Cut sheet
Letter, A4, Legal, B5, A5, Executive,
Custom size 2.75-8.5 × 5-14 inches (70-216 × 127-356 mm)
Envelopes
DL, C5, COM-10, Monarch
Post Card
2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)
Organizer
Day-Timer® J, K, L, M
2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)
Labels and
Transparencies
2.75-8.5 × 5-14 inches (70-216 × 127-356 mm)
ASSEMBLY
YL4DCP-1000-FM5.5
2-7
Paper Capacity of Multi-purpose Sheet Feeder
Multi-purpose Sheet Feeder:
Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of
20 lb. (75 g/m2) or 50 sheets of 42 lb. (158 g/m2) Letter/A4 paper, or 10
envelopes
Output Tray:
Approx. 50 sheets of 20 lb. (75 g/m2) Letter/A4 paper
Cut Sheet
Envelopes
Basis Weight
17 to 42 lb.
(64 to 158 g/m2)
20 to 24 lb.
(75 to 90 g/m2)
single thickness
Caliper
±0.003 to ±0.008 in.
(0.08 to 0.2 mm)
0.0033 to 0.0058 in.
(0.084 to 0.14 mm)
single thickness
Moisture Content
4% to 6% by weight
4% to 6% by weight
Smoothness
100 to 250 (Sheffield)
100 to 250 (Sheffield)
Note
Recommended Paper Types:
Cut Sheet:
Xerox 4200 or equivalent
Label:
Avery laser label or equivalent
Transparency: 3M CG3300 for laser printers or equivalent
2-8
ASSEMBLY
YL4DCP-1000-FM5.5
3
On-Screen Programming
3
User-Friendly Programming
We have designed your DCP with on-screen programming using navigation
keys. User-friendly programming helps you take full advantage of all the menu
selections your DCP has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your machine. All you need to do is follow the
prompts as they guide you through the menu selections and programming
options. You can program settings even more quickly by pressing Menu/Set
and the menu number using the numeric keys.
Menu Selection Table
You can probably perform most of these programming operations without the
Owner’s Manual. To help you understand the menu selections and options that
are found in the DCP operations, use the Menu Selection Table on page 3-3.
You can program your DCP by pressing Menu/Set followed by the menu
number. For example: to set COPY MODE to PHOTO, press Menu/Set, 2, 1
and or to select PHOTO, and then press Menu/Set.
ON-SCREEN PROGRAMMING
YL4DCP-1000-FM5.5
3-1
Navigation Keys
* Access the Menu
* Go to next menu level
* Accept an option
* Scroll through the
current menu level
* Back to previous menu
level
* Forward to next menu
level
* Exit the Menu
You can access the menu mode by pressing
Menu/Set. When you enter the Menu, the
LCD scrolls:
SELECT
& SET
Press 1 for General Setup Menu—OR—
1.GENERAL SETUP
Press 2 for Copy Menu
2.COPY
—OR—
You can scroll more quickly through the each menu level by pressing or and
then set an option by pressing Menu/Set when that option appears on the LCD.
Then the LCD shows next menu level. Press or to scroll to your next menu
selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
Note
3-2
Use
to scroll backward if you passed your choices or to save keystrokes.
ON-SCREEN PROGRAMMING
YL4DCP-1000-FM5.5
Menu Table
Menu/Set.
To access the menu, press
to accept
Stop
to Exit
Main Menu
1. GENERAL
SETUP
Submenu
1. BEEPER
Options
HIGH
Descriptions
Page
Adjusts beeper
volume.
LOW
4-1
OFF
2. SLEEP
MODE
3. PRINT
DENSITY
Conserves power.
—
-
+
0. LOCAL
LANGUAGE
(Canada Only)
ENGLISH
1. COPY MODE
AUTO
Allows you to
change the LCD
Language to
French.
FRENCH
2. COPY
Makes prints
darker or lighter.
Selects the Copy
resolution for
your type of
original.
TEXT
4-2
4-2
See French
Manual
5-5
PHOTO
2. CONTRAST
Adjusts the
contrast.
-
5-6
+
3. PAPER
TYPE
THIN
PLAIN
THICK
THICKER
Identify the type
of paper in the
multi-purpose
sheet feeder.
4. PAPER SIZE
LETTER
Selects size of
paper.
LEGAL
5-8
5-5
A4
Note
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
YL4DCP-1000-FM5.5
3-3
Key Operations Table
You can use the temporary keys on the control panel to conveniently choose
temporary copy settings and access the scanning operations. The Key
Operations Table below shows the options they provide.
Press the temporary key repeatedly until you see the option you want; some keys
require pressing Menu/Set to select it. For the Options key, press or to
scroll through the next level of options, and then select the one you want by
pressing Menu/Set again.
Temporary
Keys
Copy Mode
Options
AUTO
TXT
PH
Contrast
Page
Select the Copy
resolution for your type
of original.
5-5
Adjust the contrast.
-
5-6
+
Paper Size
LETTER, LEGAL, A4, A5, A6, B5, B6, EXECUTIVE
Select the size of paper.
Sort
STACK
SORT
Sort multiple copies.
Options
OPT:SPECIAL
OPT:PAPER TYPE
5-5
5-5
2 IN 1
4 IN 1
POSTER
OFF
You can change the
layout of copies on the
print media.
5-6
THIN
PLAIN
THICK
THICKER
TRANSPARENCY
Identify the type of
paper in the multipurpose sheet feeder.
5-8
Reduce
25%, 50%, 78% LGL>LTR,
94% A4>LTR, AUTO, 100%
Reduce the size of
copies.
5-4
Enlarge
104% EXE>LTR, 150%, 200%, 400%,
ZOOM, AUTO, 100%
Enlarge the size of
copies.
5-4
—
Reset your temporary
copy settings back to
the user default settings.
5-3
—
Clear data from the
printer memory.
6-4
Scan the next original
into your computer and
select the type of
destination: word processing, graphics or
E-mail application.
8-2
Clear
Settings
Reset
Scan to
SCAN TO E-MAIL
SCAN/IMAGE
SCAN/OCR
Note
3-4
Descriptions
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
YL4DCP-1000-FM5.5
4
Custom Settings
4
Custom Settings
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON,
print appears somewhat lighter. The default setting is OFF.
1 Press Toner Save.
2 Press or to select ON (or OFF), and then press Menu/Set.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the machine beeps every time you
press a key or make an error.
1 Press Menu/Set, 1, 1.
1.BEEPER
2 Press or to select your option.
3 When the LCD shows the option you want, press Menu/Set.
4 Press Stop/Exit.
CUSTOM SETTINGS
YL4DCP-1000-FM5.5
4-1
Sleep Mode
Setting the Sleep Mode reduces power consumption while the machine is idle.
You can choose how long the machine is idle (from 00 to 99 minutes) before it
drops into sleep mode. The timer automatically resets itself after the machine
receives a PC data, or makes a copy. The default setting is 0 minutes.
1 Press Menu/Set, 1, 2.
2 Use the numeric keys to enter the length
2.SLEEP MODE
of time the machine is idle before it drops
into sleep mode (00 to 99 minutes),
and then press Menu/Set.
3 Press Stop/Exit.
Setting the Print Density
You can adjust print density, making your printed documents darker or lighter.
The new setting will remain until you change it again.
1 Press Menu/Set, 1, 3.
2 Press
to make print darker or
make print lighter, and then press
Menu/Set.
3 Press Stop/Exit.
4-2
CUSTOM SETTINGS
YL4DCP-1000-FM5.5
3.PRINT DENSITY
to
Using the Reports Key
Two reports are available:
1.HELP LIST
Prints the Menu Table so you can see
at-a-glance how to quickly program every
menu selection.
2.USER SETTINGS
Lists your latest default settings for
GENERAL SETUP.
To Print a Report
1 Press Reports.
2 Press or to select the report you want, and then press Menu/Set.
—OR—
Enter the number of the report you want to print.
For example, press 1 to print the Help List.
CUSTOM SETTINGS
YL4DCP-1000-FM5.5
4-3
5
Making Copies
5
Using the Machine as a Copier
You can copy from either the ADF (Automatic Document Feeder) or from the
scanner glass. (See pages 1-4 to 1-6 for details.)
You can use
the DCP as a
copy
machine,
making up to
99 copies at a
time.
Copy Keys
The
scannable area of your machine
begins at approximately one-sixth
inch (4mm) from the edge of the
paper.
1/6" (4mm)
Not
Scannable
area
1/6" (4mm)
Making a Single Copy (Using the ADF)
1 Place the original face up in the ADF.
2 Press Copy.
Do NOT pull on the paper while copying is in progress.
Note
5-1
To stop the copy process and release the original, press Stop/Exit.
MAKING COPIES
YL4DCP-1000-FM5.5
Making Multiple Copies (Using the ADF)
1 Place the original face up in the ADF.
2 Use the numeric keys to enter the number of copies you want (up to 99).
3 Press Copy.
To sort the copies, use Sort key. (See Sorting Multiple Copies (Using the ADF), page
5-5.)
Single or Multiple Copies
(Using the Scanner Glass)
If you want to sort multiple copies, use the ADF.
1 Lift the Document Cover.
Originals are
Face Down
on the Scanner
Glass
2 Using the document guide on the left, center the original face down on the
scanner glass and close the Document cover.
3 Using the numeric keys, enter the number of copies you want (up to 99).
4 Press Copy.
Out of Memory Message
If the memory becomes full while you
are making copies, the LCD shows:
OUT OF MEMORY
If the OUT OF MEMORY message
appears while you are scanning, press Stop/Exit to cancel.
Note
To gain extra memory, print fax messages in memory.
MAKING COPIES
YL4DCP-1000-FM5.5
5-2
Temporary Copy Settings
The Copy
keys on the
control
panel
Copy Keys
enable you
to combine
multiple
settings
quickly and
easily. The
keys Sort,
Copy Mode, Paper Size, Contrast and Options allow you to adjust copy
settings temporarily. And the DCP returns to its default settings 45 seconds after
it finishes copying. If you want to use these temporary settings again, place the
next original in the ADF or on the scanner glass before the 45 seconds expire.
Copying Using Multiple Settings
You can try different combinations of settings for the best results.
Note
To clear your settings and start over, press Clear Settings.
As you select multiple settings, the LCD displays them:
No of Copies
Stack or
Sort
Copy Mode
(Type of Original)
Copy Contrast
Copy Ratio
or
Special Copy Option
5-3
MAKING COPIES
YL4DCP-1000-FM5.5
Using Enlarge or Reduce Keys
AUTO sets the machine to calculate automatically the reduction ratio that fits the size
of your paper. ZOOM allows you to type a ratio from 25% to 400% in 1% increments.
Press
Reduce
and
or
100%
ZOOM
AUTO
400%
94% A4>LTR
78% LGL>LTR
Press
Enlarge
and
or
50%
200%
150%
104% EXE>LTR
100%
25%
ZOOM
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Use the numeric keys to enter the number of copies you want (up to 99).
3 Press Enlarge or Reduce. (Enlargement or reduction ratios appear.)
4 Press or to select the ratio you want, and then press Menu/Set.
—OR—
For more choices select ZOOM, use the numeric keys to enter any percentage
between 25% and 400%, and then press Menu/Set.
5 Press Copy.
Note
Special Copy Options (2in1, 4in1 or Poster copy) are not available with
Enlarge/Reduce.
When selecting an enlargement or reduction ratio, you need to know the size of
the paper you registered in Menu 1-1.
Selecting a Fixed Ratio:
Original is the size
of…
Paper
size is…
Recommended
ratio is…
LEGAL
LETTER
78%
A4
LETTER
94%
EXECUTIVE
LETTER
104%
MAKING COPIES
YL4DCP-1000-FM5.5
5-4
Sorting Multiple Copies (Using the ADF)
1
2
3
4
Place the original face up in the ADF.
Use the numeric keys to enter the number of copies you want (up to 99).
Press Sort.
Press Copy.
Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting
is AUTO, which is used for originals that contain both text and photographs.
TEXT is used for originals containing only text. PHOTO is used for copying
photographs.
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Use the numeric keys to enter the number of copies you want (up to 99).
3 Press Copy Mode continuously to choose the type of original (AUTO, TEXT or
PHOTO).
4 Press Copy.
Paper Size
Use Paper Size to temporarily identify the size of the paper in the multipurpose sheet feeder.
You can select LETTER, LEGAL, A4, A5, A6, B5, B6 and EXECUTIVE
size paper.
1 Press Paper Size and or until the LCD shows the size of paper you loaded
in the multi-purpose sheet feeder, and then press Menu/Set.
2 Press Copy.
A6 size original requires using the scanner glass.
5-5
MAKING COPIES
YL4DCP-1000-FM5.5
Copy Contrast
You can adjust the copy contrast to make copies darker or lighter.
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Use the numeric keys to enter the number of copies you want (up to 99).
3 Press Contrast.
4 Press
to make a copy lighter, or
to make a copy darker.
5 Press Copy.
Using the Options Key
Use the Options key to set the paper type or special copy options. See the
explanations below the table.
Press
Options
Menu Selections
Options
Factory Setting
OPT:SPECIAL
2 IN 1/4 IN 1/POSTER/
OFF
OPT:PAPER TYPE
THIN/PLAIN/THICK/
PLAIN
THICKER/TRANSPARENCY
OFF
Special Copy Options (Using the ADF)
You can save paper by copying either two or four pages onto one page.
1 Place the originals face up in the ADF.
2 Use the dial pad to enter the number of copies you want.
3
Press Options and or to select OPT:SPECIAL, and then press Menu/Set.
4 Press or to select 2 IN 1, 4 IN 1 or OFF, and then press Menu/Set.
5 Press Copy.
Special Copy Options (Using the Scanner Glass)
You can save paper by copying either two or four pages onto one page, or you
can create poster size copy.
1 Place the original face down on the scanner glass.
2 Use the dial pad to enter the number of copies you want.
3
Press Options and or to select OPT:SPECIAL, and then press Menu/Set.
MAKING COPIES
YL4DCP-1000-FM5.5
5-6
4 Press or to select 2 IN 1, 4 IN 1, POSTER or OFF, and then press
Menu/Set.
5 Press Copy.
If you selected 2 IN 1 or 4 IN 1 in Step 4,
place the next original on the scanner
glass, and then press Menu/Set. After all
originals have been scanned, press Copy.
2 in 1
NEXT:PRESS SET
END:PRESS COPY
4 in 1
Poster
You can create a poster size copy of a photograph.
Special Copy Options (2 in 1, 4 in 1 or Poster) are not available with
Enlarge/Reduce.
Poster is not available for multiple copies and requires using the scanner glass.
5-7
MAKING COPIES
YL4DCP-1000-FM5.5
Paper Type
You can use the following types of paper for copying. For the best print quality,
select the type of media that you are using.
THIN (17lb - 18.4lb)
- For thin paper
PLAIN (18.7lb - 25.3lb)
- For ordinary plain paper
THICK (25.6lb - 32lb)
- For heavy weight paper or rough paper
THICKER (32.3lb - 42.1lb) - For heavier weight paper, rough paper or bond
paper.
TRANSPARENCY
- For transparency (OHP)
1 Press Options and or to select OPT:PAPER TYPE, and then press
Menu/Set.
2 Press or
to select your type of paper, and then press Menu/Set.
3 Press Copy.
MAKING COPIES
YL4DCP-1000-FM5.5
5-8
Changing Default Copy Settings
Press Menu/Set, 2 to change default settings for Paper Size, Copy Mode and
Contrast. These settings will remain until you change them again by pressing
Menu/Set.
By pressing a number, you can adjust copy settings as shown in the following
chart. Press or to scroll through the options for each setting. Press Menu/Set
to save your selection. Press Stop/Exit—OR—Press
setting you want to change.
to select the next
Press Menu/Set, and 2.
1.COPY MODE
AUTO
TEXT
PHOTO
-
2.CONTRAST
3.PAPER TYPE
+
THIN
PLAIN
THICK
THICKER
4.PAPER SIZE
A4
LETTER
LEGAL
is default
Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting is
AUTO, which is used for originals that contain both text and photographs. TEXT
is used for originals containing only text. PHOTO is used for copying photographs.
1 Press Menu/Set, 2, 1.
1.COPY MODE
2 Press or to choose the type of original
(AUTO, TEXT or PHOTO), and then press Menu/Set.
3 Press Stop/Exit.
5-9
MAKING COPIES
YL4DCP-1000-FM5.5
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1 Press Menu/Set, 2, 2.
2 Press
2.CONTRAST
to make a copy lighter
—OR—Press
to make a copy darker, and then press Menu/Set.
3 Press Stop/Exit.
Paper Type
You can use the following types of paper for copying. For the best print quality,
select the type of media that you use most often.
THIN (17lb - 18.4lb)
- For thin paper
PLAIN (18.7lb - 25.3lb)
- For ordinary plain paper
THICK (25.6lb - 32lb)
- For heavy weight paper or rough paper
THICKER (32.3lb - 42.1lb) - For heavier weight paper, rough paper or bond
paper.
1 Press Menu/Set, 2, 3.
2 Press or to select your type of paper, and then press Menu/Set.
3 Press Stop/Exit.
Paper Size
Use Paper Size to identify the size of paper in the multi-purpose sheet feeder.
1 Press Menu/Set, 2, 4.
2 Press or to select LETTER, A4 or LEGAL, and then press Menu/Set.
3 Press Stop/Exit.
MAKING COPIES
YL4DCP-1000-FM5.5
5 - 10
6
Using Brother DCP as a
Printer
6
Special Printing Features
Windows® Printing
The dedicated printer driver and TrueType™ compatible fonts for Microsoft®
Windows® 95/98/98SE/Me/2000 Professional and Windows NT® Workstation
Version 4.0 are available on the CD-ROM supplied with your machine. You
can install them easily into your Windows® system using our installer program.
The driver supports our unique compression mode to enhance print speed in
Windows® applications; it allows you to set various printer settings, including
economy print mode and custom paper size.
Bi-directional Parallel Interface
The Brother DCP’s parallel interface enables it to send memory and printer
setup information to the computer.
Printing from Your PC
Multi-purpose Sheet Feeder
The DCP’s multi-purpose sheet feeder can feed plain paper, envelopes, and
organizer paper. When the machine receives data from your computer, it begins
the print process by loading paper from the multi-purpose sheet feeder.
■ Select the print command from your PC.
Your PC sends a print command and data to the DCP. If there are more pages,
the DCP begins to print the next page automatically.
You may select the paper source, paper size, and orientation in your application
software.
If your application software does not support your custom paper size, select the next
larger paper size. Then adjust the print area by changing the left and right margins in
your application software. (See Acceptable Paper, page 2-7.)
6-1
USING BROTHER DCP AS A PRINTER
YL4DCP-1000-FM5.5
Two-Sided Printing (Manual Duplex)
The supplied printer drivers for Windows® 95/98/98SE, Windows NT®
Workstation Version 4.0 support manual duplex printing. (For more
information, see the Help screen for the printer driver.)
Please select LPT1 port in the printer driver. The machine prints all the
even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting
the paper, straighten it well or you may get a paper jam. Very thin or very thick
paper is not recommended. If the paper “double-feeds” (sends two sheets at
once), hold the stack of paper except for the front sheet while the paper is
feeding.
Multi-purpose
Sheet Feeder
When you use manual duplexing, it is possible that a paper jam may occur or the
printer quality might not be satisfactory.
Loading Envelopes in Multi-purpose Sheet Feeder
You can load up to 10 envelopes into the multi-purpose sheet feeder. Press and
hold the blue lever on the right as you load the envelopes and slide the paper
guides to fit. Make sure envelopes are inserted in the direction shown below.
Load the envelopes and adjust
the guide with the lever down
USING BROTHER DCP AS A PRINTER
YL4DCP-1000-FM5.5
6-2
Paper Tray
The DCP ejects paper with printed surfaces face down into the paper tray at the
front of the machine. When you use transparencies, remove each sheet
immediately after printing, to prevent a paper jam or curled sheets.
Simultaneous Printing/Copying
Your DCP can print data from your computer while scanning information into
the computer. However, when the DCP is copying on paper, it pauses the PC
printing operation and then resumes when copying is complete.
6-3
USING BROTHER DCP AS A PRINTER
YL4DCP-1000-FM5.5
Choosing Acceptable Paper
We recommend that you test paper, especially special sizes and types, on the
DCP before purchasing large quantities. See Acceptable Paper, page 2-7.
■ Avoid feeding labels with carrier sheets exposed, or your machine will be
damaged.
■ Avoid using coated paper, such as vinyl coated paper.
■ Avoid using preprinted or highly textured paper.
■ For optimum printing use a recommended type of paper, especially plain paper
and transparencies. For more information on paper specifications, consult your
nearest authorized sales representative or the place where you purchased your
machine.
■ Use labels or transparencies that are designed for use in laser printers.
■ For the best print quality we recommend that you use long-grained paper.
■ You can use recycled paper.
Printer Operations
Reset Key
Press this key to clear data from the memory.
USING BROTHER DCP AS A PRINTER
YL4DCP-1000-FM5.5
6-4
7
Printer Driver Settings
7
(For Windows® Only)
Using the Brother DCP-1000 Printer Driver
A Printer Driver is software that translates data from the format used by a
computer into the format required by a particular printer, using a printer
command language or page description language.
The printer drivers are on the supplied CD-ROM. The latest printer driver can
also be downloaded from the Brother Solutions Center at
http://solutions.brother.com
Features in the Printer Driver (For Windows® Users
Only)
Note
The screens shown in this section are from Windows® 98. The screens on your
PC may vary depending on your Windows® Operating System.
For more detailed information, please see the on-line Help in the printer driver.
7-1
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
Basic Tab
*1
*2
*1 Select the Paper size, Multiple Page and Orientation.
*2 Select number of Copies and Media Type.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7-2
Paper Size
From the drop-down box select the Paper Size you are using.
Multiple Page
The Multiple Page selection can reduce the image size of a page allowing
multiple pages to be printed on one sheet of paper or enlarging the image size
for printing on page on multiple sheets of paper.
Ex. 4 in 1
Ex. 1 in 2 × 2 pages
Border Line
When printing multiple pages on one sheet with the Multiple Page feature you
can select to have a solid border, dash border or no border around each page on
the sheet.
Orientation
Orientation selects the position of how your document will be printed (Portrait
or Landscape).
Portrait
Landscape
Copies
The copies selection sets the number of copies that will be printed.
7-3
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
Collate
The collate selection is active if more than one copy is selected. With the collate
check box selected, one complete copy of your document will be printed and
then repeated for the number of copies you selected. If the collate check box is
not selected then each page will be printed for all the copies selected before the
next page in the document is printed.
Collate box checked
Collate box not checked
Media Type
You can use the following types of media in your printer. For the best print
quality, select the type of media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
When using ordinary plain paper, select Plain Paper. When using heavier
weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.
For bond paper, select Bond Paper and for OHP transparencies, select
Transparencies.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7-4
Advanced Tab
*2
*3
*4
*5
*1
Change the tab settings by selecting one of the following icons:
*1
*2
*3
*4
*5
Print Quality
Duplex Printing
Watermark
Page Setting
Device Option
Print Quality (*1)
Resolution
You can change the resolution as follows:
• 300 dpi
• 600 dpi
Toner Save
You can save running costs by turning on the Toner Save Mode, which reduces
the print density.
7-5
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
Print Setting (For Windows® 95/98/98SE/Me Users Only)
Print Setting is used for optimizing your print quality for the type of document
being printed (Photos, Graphics or Scanned Images). When you choose Auto
(Recommended), the printer automatically prints with the most suitable print
settings.
With the Print Setting set to Manual, you can change the Brightness, Contrast
and Graphics Quality options manually.
Duplex Printing (*2)
Choosing the Duplex Printing icon displays the Manual Duplex features
available.
Manual Duplex
Check the Manual Duplex box and there are six types of duplex directions
available for each orientation. In this mode, the DCP prints all the even numbered
pages first. Then the printer driver stops and shows the instructions required to reinstall the paper. When you click OK the odd numbered pages are printed.
Binding Offset
Check the Binding Offset option, you can specify the offset value of the binding
side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm].
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7-6
Watermark (*3)
You can place a logo or text into your document as a Watermark by using a
bitmap file as your source file or select one of the preset Watermarks.
Print Watermark
The Print Watermark feature offers printing choices of:
On all pages
On first page only
From second page
Custom
In Background
With the In background feature checked the Watermark will print behind your
document on the page. If this feature is not checked then the Watermark will
print on top of your document.
7-7
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
You can change the size and the position of the Watermark on the page by
selecting the Watermark and clicking the Edit button. If you want to add a new
Watermark, click the New button and select Text or Bitmap from the Watermark
Style.
Watermark Text
Enter your Watermark text into the Text Box and select the Font, Size, Darkness
and Style.
Watermark Bitmap
Enter the file name and location of your bitmap image in the File box or Browse
for the file location. You can also set the scaling size of the image.
Position
The position settings offer controls on where the Watermark can be positioned
on the page.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7-8
Page Setting (*4)
You can change the print size of your document with the Scaling feature.
1 Check Off if you want to print the document as it appears on your screen.
2 Check Fit to Paper Size, if your document has an unusual size, or if you have
only the standard size paper.
3 Check the Free box if you want to reduce or enlarge the output.
You can also use the Mirror or Reverse Print feature for your page setting.
7-9
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
Device Options (*5)
Set one of the following Printer Functions:
■ Quick Print Setup
■ Administrator (For Windows® 95/98/98SE/Me Users Only)
■ Print Date & Time
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7 - 10
Quick Print Setup
The Quick Print Setup feature allows you to quickly select driver settings. To
view settings, simply click your mouse button on the task tray
icon. This
feature can be set to ON or OFF from the Device Options section.
Administrator (For Windows® 95/98/98SE/Me Users
Only)
The administrator selection permits the Copy, Scaling and Watermark features
to be locked and password protected.
Note
7 - 11
Record your password and keep it in a safe place for future reference. If you
forget your password these settings can not be accessed.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
Print Date & Time
When enabled the Print Date and Time feature will automatically print the date
and time on your document from your computers system clock.
Click the Setting button to change the Date and Time Format, Position and Font.
To include a background with the Date and Time select Opaque. When Opaque
is selected you can set the Darkness of the Date and Time background by
changing the percentage.
Note
The Date and Time indicated in the selection box represents the format that will
be printed. The actual Date and Time printed on your document is
automatically retrieved from the settings of your computer.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7 - 12
Support
The Support tab provides driver version information and setting information. In
addition there are links to the Brother Solution Center and Driver Update Web
sites.
Brother Solutions Center
The Brother Solutions Center is a Web site offering information about your
Brother product including FAQ’s , User Guides, Driver updates and Tips for
using your DCP.
Web Update
Web Update checks the brother web site for updated driver and automatically
downloads and updates the driver on your computer.
Check Setting
The Check Setting selection displays a list of your current drivers settings.
7 - 13
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
Features in the Printer Driver (For Windows® 2000)
The Windows® 2000 printer driver utilizes Microsoft’s uni-driver architecture. The
following section describes the driver features and selections available for Windows®
2000.
General Tab
Printing Preferences
In the General tab, click the Printing Preferences... button to access the Layout
tab.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7 - 14
Layout Tab
*1
*2
*1 Orientation
Select the Orientation, which is how your document will be positioned on the
paper (Portrait or Landscape).
Portrait
7 - 15
Landscape
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
*2 Pages Per Sheet
You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The
image of each page will be reduced as needed to fit on the paper.
2 in 1
4 in 1
Paper/Quality Tab
*1
*2
*1 Paper Source
The paper source is set to “Automatically Select” because the FAX will select
the appropriate paper source for you.
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7 - 16
*2 Media
For the best print quality, select the type of media you are using:
■ Regular
■ Thick Paper
■ Thicker Paper
■ Transparency
When using ordinary plain paper, select Regular. When using heavier weight
paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP
transparencies, select Transparency.
Advanced Options
Click the Advanced... button in the Paper/Quality tab to access the screen
below:
*1
*2
*3
*1 Paper /Output
Paper Size – Select the paper size of the document you are printing. This size
should be the same as the paper size that is set in your application software.
Copy Count – Type the number of copies you want.
7 - 17
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
*2 Graphic
Print Quality – You can change the resolution as follows:
■ 600 × 600 dots per inch
■ 300 × 300 dots per inch
*3 Document Options
Advanced Printing Features – You can Enable or Disable Advanced Printing
Features from this selection. If you disable it, Page Order, Pages Per Sheet,
Copy and Collate will be disabled.
Halftoning – This selection is for changing the dither pattern to achieve the best
print results when printing graphics. The choices are as follows:
■ Auto Select
■ Super Cell
■ Dither 6 × 6
■ Dither 8 × 8
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
7 - 18
Device Settings Tab (Not Available)
Form To Tray Assignment – The paper size is displayed. If you want to change
the paper size, click the Advanced button in the Paper/Quality tab, and then
select another paper size.
7 - 19
PRINTER DRIVER SETTINGS (FOR WINDOWS® ONLY)
YL4DCP-1000-FM5.5
8
Using the Windows®-Based
Brother MFL-Pro Control Center
8
(For Windows® Only)
Brother MFL Pro Control Center
The Brother Control Center is a software utility that pops up on the PC screen
whenever paper is placed in the automatic document feeder (not on the scanner
glass). This allows you to quite easily, with very few mouse clicks, access the
most frequently used scanner applications. Using the Control Center eliminates
the need to manually launch the specific applications.
The Brother Control Center provides two categories of operations:
1 Scanning directly to a file, E-mail, word processor or graphic application of
choice
2 Copying
DCP-1000
AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each time
Windows® is started. When the Control Center is loaded, the Control
Center
icon will appear in the task bar. If you don’t want the Control Center
to load automatically, you can turn off AutoLoad.
If the Control Center
icon does not appear in your task bar, you will have to
launch this software.
From the Start menu, select Programs, PaperPort, and then double-click Brother
SmartUI POPUP.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
YL4DCP-1000-FM5.5
8-1
How to Turn Off AutoLoad
1 Left click the Control Center
icon and click Show.
2 When the Control Center main screen appears, left click the Smart Click
Control Center button. A dialogue box with a check box labeled “AutoLoad
Pop-up” will appear:
3 Uncheck the AutoLoad Pop-Up option.
Using the Scan Key
You can use the Scan key on the control panel to
scan originals into your word processing,
graphics or E-mail applications.
The advantage of using the Scan to key is that
you avoid the mouse clicks required to scan from
your PC.
Using the Control Panel Keys
If you have connected a Macintosh, the control panel keys will not work with
your computer. Please see page 11-1.
Before you can use the Scan to key on the control panel, you must have
connected the DCP to your Windows®-based PC and loaded the appropriate
Brother Drivers for your version of Windows®. When you are ready to use the
Scan key, make sure the Brother Control Center application is running on your
PC.
8-2
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
YL4DCP-1000-FM5.5
Scan Image
You can scan a color picture into your graphics application for viewing and
editing.
1 Place the original face up in the ADF.
2 Press Scan to.
3 Press or to select SCAN IMAGE, and then press Menu/Set.
The machine will scan the original and send an image to your graphics
application.
Scan/OCR
If your original is text, you can have it automatically converted by ScanSoft™
TextBridge® to an editable text file and then displayed in your word processing
application for further editing.
1 Place the original face up in the ADF.
2 Press Scan to.
3 Press or to select SCAN/OCR, and then press Menu/Set.
The machine will scan the original, perform OCR in ScanSoft™ TextBridge®,
and then display the result in your word processing application for viewing and
editing.
Scan to E-mail
You can scan an color original into your E-mail application as a file attachment.
Although the Brother Control Center can be configured to send file attachments
at one time, you can easily change this setting.
1 Place the original face up in the ADF.
2 Press Scan to.
3 Press or to select SCAN TO E-MAIL, and then press Menu/Set.
The machine will scan the original, create a file attachment, and launch your Email application, displaying the new message waiting to be addressed.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
YL4DCP-1000-FM5.5
8-3
Brother Control Center Features
Auto Configuration
During the installation process the Control Center checks your system to
determine the default applications for E-mail, word processing and graphics
viewer/editor. For example, if you are using Outlook as your default E-mail
application, the Control Center automatically will create a link and a scanning
application button for Outlook.
You can change a default application by right clicking on any of the scan buttons
in the Control Center and selecting a different application. For example,
you can change a scan button from MS Word
to MS Word Pad
by changing the application that is listed for the Word Processor.
Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse clicks.
You can change the file type, destination directory and file name, as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or
text document directly into an E-mail application as a standard attachment. You
have the option of selecting the file type and resolution for the attachment.
Scan to Word Processor—enables you to scan a text document, run ScanSoft
TextBridge OCR and insert the text original (not graphic image) into a word
processing file with just two mouse clicks. You have the option of selecting the
destination word processing program, such as Word Pad, MS Word, Word
Perfect, etc.
Scan to Graphic Application—allows you to scan an image directly into any
graphic viewer/editor application. You can select the destination application,
such as MS Paint or Corel PhotoPaint.
8-4
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
YL4DCP-1000-FM5.5
Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for enhanced
copy functions. You can scan the page on the Brother machine and print the
copies using any of the features of the Brother machine printer driver—OR—
you can direct the copy output to any standard Windows® printer driver installed
on the PC.
Scanner Settings for Scan and Copy Buttons
When the Pop-Up window appears, you can access the Scanner Settings
window.
Click the Smart Click
icon at the top right of the Brother Control
Center screen—OR—Click Modify Settings… on any of the Configuration
screens.
Global Settings
AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control
Center to load when you boot your computer.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
YL4DCP-1000-FM5.5
8-5
Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you scan
an original, you will choose the most appropriate scanning mode from the following:
Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default
settings or change them at any time:
Resolution—Select the scanning resolution you most frequently use.
Color Mode—From the pull-down list, select
Scan Size—From the pull-down list, select
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return
to the original default setting, just click Restore Defaults when the scanning
mode is displayed.
To Access the Scanner Configurations Screen
1 Place the original face up in the ADF. Then the Brother Control Center screen
pops up.
2 Right-click the appropriate Control Center button to display Configurations…,
then click it. The configuration screen for that Control Center button will appear.
3 To save your settings, click OK —OR—To return to the factory default
settings, click Restore Defaults.
You can not access the Scanner Configuration screen by placing the document on the
scanner glass.
8-6
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
YL4DCP-1000-FM5.5
Perform an Operation from the Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center
window without first placing an original in the ADF.
Place the original in the Brother machine’s ADF, then click OK to return to the
Control Center screen.
If you want to scan the document from the scanner glass, please use the Scan to key
on the control panel. (See Using the Control Panel Keys, page 8-2.)
Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Filing and Copying; Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click Modify Settings.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
YL4DCP-1000-FM5.5
8-7
Destination Folder
PaperPort Folder—Select this checkbox to scan the original into your
PaperPort folder.
Other Folder—Select this checkbox, to scan the original as another file type
and/or into another directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of
file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click Browse….
Click OK to save your settings.
Scan to E-mail
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YL4DCP-1000-FM5.5
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Filing and Copying; Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click Modify Settings….
E-mail Application
E-mail Application—From the pull-down list, select your E-mail application.
E-mail Settings—Click EMail Settings… to set up links.
The Links Preferences window will appear:
File Attachments
Do not convert files—Click this checkbox if you do not want to change the file
type of attachments. The Conversion Options will not be available (grayed).
Convert MAX files only—Click this checkbox if you want to convert only
attachments that are PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the
file type of all attachments.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
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8-9
Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine
all files of the same type into one file.
(For Brother Color Models Only) Convert non-image files to color—Click this
checkbox to convert all files that have been processed through OCR to color.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be
displayed when you choose Scan to E-mail. This feature works only with MAPI
type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and
Eudora.
QuickSend List
You can create a list of Email names and addresses for quick selection.
Click the New button to add a name(s) to your QuickSend list, Your Email
phone book listing will be displayed, so you can select stored names or create
new ones:
Highlight the name(s) you want to add to your list, and then click User. Click
OK to return to the Link Preference window.
To remove a name from the QuickSend list in the Link Preference window,
highlight the name and click Delete.
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YL4DCP-1000-FM5.5
Scan to Word Processor
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Filing and Copying; Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click Modify Settings….
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R ( F O R W I N D O W S ® O N L Y )
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Word Processor
Word Processor—From the pull-down list, select the word processor you want
to use.
Click Link Settings… to display a screen to set up a link to the version of OCR
and document format that you want to use:
OCR Package—From the pull-down list, select TextBridge Classic OCR if you
want to use the OCR package that was installed with the Brother software.
Click OCR Settings… to choose how the OCR application will read the pages
you scan into your word processor application.
The Preferences window will appear:
Select your setting, and then click OK.
• Auto Orientation—Check this checkbox if you want your word processor
application to read the page as it is set up.
• Decolumnized Output—Check this checkbox if you want your word
processor application to read across the entire page from left to right.
Document Format—From the pull-down list, select the file format you want to
use for your word processor or text documents.
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User-Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Filing and Copying; Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click Modify Settings….
Target Application
Application—From the pull-down list, select the application you want to add to
this Pop-Up screen.
Click Custom Link Settings… to set up links for your user-defined application.
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Copy
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Filing and Copying; Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click Modify Settings....
Copy Settings
Brother DCP-1000
Copies—Enter the number of copies you want to print.
To change the copy options, click Copy Options....
Click OK to save your Copy settings.
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9
Scanner and Using
ScanSoft™ PaperPort® and
TextBridge® OCR
9
Using ScanSoft™ PaperPort® and TextBridge®
ScanSoft™ Paper Port® for Brother is a document management application. You
will use PaperPort® to view scanned documents. PaperPort® has a sophisticated,
yet easy-to-use, filing system that will help you organize your documents. It
allows you to combine or “stack” documents of different formats for printing or
filing. PaperPort® can be accessed through the PaperPort® program group. See
On-Line Documentation for Multi-Function Link® Pro on the CD-ROM.
The complete ScanSoft™ PaperPort® Owner’s Manual, including ScanSoft™
TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This
chapter is only an introduction to the basic operations.
When you install Multi-Function Link® Pro Suite, ScanSoft™ PaperPort® for
Brother and ScanSoft™ TextBridge® OCR are installed with it automatically.
To Uninstall PaperPort® and ScanSoft™ TextBridge
For Windows® 95/98/98SE, and Windows NT® Workstation 4.0, Windows® ME
and Windows® 2000 Professional:
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/
Uninstall tab. Select PaperPort® from the list and click the Add/Remove
button.
SCANNER AND USING SCANSOFT™ PAPERPORT ® AND TEXTBRIDGE ® OCR
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9-1
Viewing Items
PaperPort® provides several ways to view items: Desktop View displays a
thumbnail, a small graphic that represents each item in a Desktop or folder.
Items in the selected folder appear on the PaperPort® Desktop. You can see
PaperPort® items (MAX files) and non-PaperPort® items (files created using
other applications).
Non-PaperPort® items include an icon that indicates the application that was
used to create the item; a non-PaperPort® item is represented by a small
rectangular thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a PaperPort®
item by double-clicking on it. As long as you have the appropriate application
on your computer to display it, you can also double-click a non-PaperPort® item
to open it.
Desktop View displays items
as thumbnails
Page View displays each item
as a full page
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in Desktop
View. An item can be a PaperPort® item or a non-PaperPort® item:
• Folders are arranged in a “tree” structure in the Folder View. You use this pane
to select folders and view their items in Desktop View.
• You can simply drag and drop an item onto a folder. When the folder is
highlighted, release the mouse button and the item is stored in that folder.
• Folders can be “nested”—that is, stored in other folders.
• When you double-click a folder, its items (both PaperPort® MAX files and other
files) appear on the Desktop.
• You can also use Windows® Explorer to manage the folders and items shown in
Desktop View.
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SCANNER AND USING SCANSOFT™ PAPERPORT ® AND TEXTBRIDGE ® OCR
YL4DCP-1000-FM5.5
Links to Many Other Applications
PaperPort® automatically recognizes many other applications on your computer
and creates a “working link” to them. The Link Bar at the bottom of Desktop
view shows icons of those linked applications. To use a link, drag an item onto
one of the icons to start the application represented by the icon.
This sample Link Bar shows several applications with links to PaperPort®.
If PaperPort® does not automatically recognize one of the applications on your
computer, you can manually create a link using the Create New Link
command. (See PaperPort® Help for more information about creating new
links.)
Using ScanSoft™ TextBridge® OCR (Converting
Image Text to Text You Can Edit)
Software by:
ScanSoft™ TextBridge® OCR is automatically installed with PaperPort® when
you install Multi-Function Link® Pro Suite on your computer.
PaperPort® can quickly convert the text on a PaperPort® item (which is really
just a picture of the text) into text that you can edit with a word processing
application. PaperPort® uses the optical character recognition application
ScanSoft™ TextBridge, which comes with PaperPort®—OR—PaperPort® uses
your application if it is already on your computer. You can convert the entire
item, or by using the Copy As Text command, you can select only a portion of
the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®’s built-in
OCR application, or you can use your own OCR application.
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a variety
of ways and convert them to PaperPort® (MAX) files in several different ways:
• Print to the Desktop View from another application, such as Microsoft Excel.
• Import files saved in other file formats, such as Windows® Bitmap (BMP) or
Tag Image File Format (TIFF).
SCANNER AND USING SCANSOFT™ PAPERPORT ® AND TEXTBRIDGE ® OCR
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9-3
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats. For
Windows® 95/98/98SE, and Windows NT® Workstation Version 4.0,
Windows® 2000 Professional and Windows® Me, you can export formats BMP,
PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For example,
you could create a file for an Internet Web site and export it as a JPEG file. Web
pages often use JPEG files for displaying images.
Exporting an Image File
1 Select the Export command from the File pull-down menu in the PaperPort®
window. The Export ‘XXXXX’ As dialog box will be displayed.
2 Select the drive and directory where you want to store the file.
3 Enter the new file name and choose the file type or select a name from the File
Name text box. (You can scroll through the Directories and File Name listing
for prompting.)
4 Select OK to save your file, or Cancel to return to the PaperPort® without
saving it.
Accessing the Scanner
To choose the TWAIN_32 Brother MFL Pro Color as your scanner driver, select
it under the “Select scanner”—OR—“Select source” option in your software.
From the PaperPort® window, select Acquire from the File drop-down menu or
select the TWAIN or Scan button. The Multi-Function Link® Pro Color Setup
dialog box will appear:
9-4
SCANNER AND USING SCANSOFT™ PAPERPORT ® AND TEXTBRIDGE ® OCR
YL4DCP-1000-FM5.5
Scanning an Image into Your PC
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Adjust the following settings, if needed, in the Scanner Setup window:
• Resolution
• Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 color, 24 bit
color, 24 bit color (Fast))
• Brightness
• Contrast
• Size
3 Select the Start button from the Scanner window.
When scanning is completed, close the scanner window. The PaperPort® screen
will appear showing the image you scanned highlighted in red.
Settings in the Scanner Window
Image
Resolution
Select the scanning resolution from the Resolution drop down list. Higher
resolutions take more memory and transfer time, but can achieve a finer scanned
image.
Scan Type
Black & White: Set the Color Type to Black & White for text or line art.
Gray Scale: For photographic images, set the Color Type to Gray (Error
Diffusion) or True Gray.
Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
Brightness
Brightness: Adjusting the brightness settings to obtain the best image. Brother
Multi-Function Link® Pro Suite offers 100 brightness settings (-50 to 50). The
default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the
box to set the settings.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a higher brightness value and scan the document
again.
SCANNER AND USING SCANSOFT™ PAPERPORT ® AND TEXTBRIDGE ® OCR
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9-5
Contrast
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the gray
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) ravels more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast.
Custom
Size
Set the Size to one of the following:
• Letter (8 1/2 × 11 in.)
• A4 (210 × 297 mm.)
• Legal (8 1/2 × 14 in.)
• A5 (148 × 210 mm.)
• B5 (182 × 257 mm.)
• Executive (7 1/4 × 10 1/2 in.)
• Business Card (60 × 90 mm.)
• Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)
After you select a custom size, you can adjust the scanning area further by using
the left mouse button to drag the dotted outline of the scanning area. This is
required when you want to crop an image when scanning.
Business Card Size
To scan business cards, select the Business Card (60 × 90 mm.) size setting and
place the business card at the center of the scanner glass.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, you should try different settings for the contrast, mode and
resolution to see which settings best suit your needs.
9-6
SCANNER AND USING SCANSOFT™ PAPERPORT ® AND TEXTBRIDGE ® OCR
YL4DCP-1000-FM5.5
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version of the image will appear in the Scanning Area. This is only
a preview of the image so you can see how it will look. The PreScan button is
used to preview an image for cropping any unwanted portions from the image.
When you are satisfied with the preview, click Start to scan the image.
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Click PreScan:
The entire original will be scanned into the PC and will appear in the Scanning
Area of the Scanner window.
You can crop
the prescanned
image
3 To crop a portion of the document to be scanned, drag any side or corner of the
dotted outline in the Scanning Area with the left mouse button. Adjust the dotted
outline until it surrounds only the portion of the original you wish to scan.
4 Place the original face up in the ADF again, if you used the ADF in Step 1.
5 Adjust the settings for Resolution, Scan Type, Brightness, Contrast, and Size in
the Scanner Setup window, as needed.
6 Click Start.
This time only the selected area of the document will appear in the PaperPort®
window.
7 In the PaperPort® window, use the options available in the Markups pull-down
menu and the Crop option in the Options pull-down menu to refine the image.
SCANNER AND USING SCANSOFT™ PAPERPORT ® AND TEXTBRIDGE ® OCR
YL4DCP-1000-FM5.5
9-7
10
Using Automatic E-Mail
Printing
10
For Windows® 95, 98, 98SE, Me Only
Main Features
■ You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other E-mail
software, such as Netscape Navigator™ or MS Internet Mail, do not support.
■ Automatic E-Mail Printing can be configured for a multiple user account:
In Brother Automatic E-Mail Printing you can set up more than one e-mail
account on a single PC so you can print e-mail in each account automatically.
■ Automatic access to your specifed POP3 server at the specifed time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
■ Provides an “In Memory” printer driver:
You can receive and print e-mail data at the same time, by searching for a
specified character string in the mail header. It allows you to see the sender,
subject and relevant part of the mail content.
Before You Use this Software
Please read
Documentation
in the
on
the
CD-ROM.
Check
the
On-Line
online
README.WRI file in the root directory of the CD-ROM for lastminute
important
information
and
troubleshooting
tips
not
included in the On-Line Documentation.
To Access the On-Line Documentation
Note
After you have installed the Brother driver(s) for your model and operating
system, click View On-Line Documentation for operating instructions.
To Install Automatic E-mail Printing (Optional Application)
1 Insert the MFL Pro CD-ROM into your CD-ROM drive.
2 Click Install Software from the main CD-ROM screen.
3 Click Automatic E-mail Printing.
This is optional software and will not be required for printing and scanning
operations.
The “Automatic E-mail Printing” option is NOT available for Windows NT
®
4.0 and Windows® 2000 Professional.
10 - 1
USING AUTOMATIC E-MAIL PRINTING
YL4DCP-1000-FM5.5
11
Using the Brother machine
with a New Power Macintosh®
G3, G4 or iMac™/iBook
11
Set up Your USB Equipped Apple® Macintosh®
G3,G4, iMac™ or iBook with
Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1
Note
Before you can connect the machine to your Macintosh®, you must purchase a
USB cable that is no longer than 6 feet (1.8 meters).
To work with your DCP your USB Equipped Apple® Macintosh® must be set
up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works
only with Mac OS 8.6/9.0/9.0.4/9.1)
Please check both www.brother.com and www.solutions.brother.com for the
OS X drivers and all driver updates.
Using Brother Printer Driver with Your Apple®
Macintosh®
To select the Printer:
1 From the Apple menu, open the Chooser.
2 Click the HL-1200/MFL Pro icon. On the right side of the Chooser, click the
printer to which you want to print. Close the Chooser.
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To print the document:
3 From application software such as PaperPort®, click File menu and select Page
Setup. You can change the settings for Paper Size, Orientation and Scaling,
and then click OK.
4 From application software such as PaperPort, click File menu and select Print.
Click Print to start printing.
Note
If you want to change Copies, Pages, Resolution, Paper Source and Media
Type, select your settings before clicking Print.
Option Setup allows you to change Duplex.
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YL4DCP-1000-FM5.5
Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh®
The Brother software includes a TWAIN Scanner driver for Macintosh®. This
Macintosh® TWAIN Scanner driver can be used with applications that support
the TWAIN specification. You can use PaperPort® for scanning.
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11 - 3
Accessing the Scanner
Run your PaperPort® software. You will see the PaperPort® icon in the upper
right corner of your screen. The first time you use the Brother TWAIN driver,
set it as the default by choosing Select Source and clicking the PaperPort® icon.
Afterward, for each original you scan, choose Acquire Image by clicking the
PaperPort® icon. The Scanner setup dialog box will appear.
Scanning an Image into Your Macintosh G3, G4 or
iMac
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Adjust the following settings, if needed, in the Scanner setup dialog box:
Resolution
Color Type
Brightness
Contrast
Scanning Area
3 Click Start.
When scanning is finished, the image will appear in your graphics application.
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YL4DCP-1000-FM5.5
Settings in the Scanner Window
Image
Resolution
Choose the scanning resolution from the Resolution pop-up menu. Higher
resolutions take more memory and transfer time, but can achieve a finer scanned
image.
Color Type
Black & White—Set the image Type to Black&White for text or line art. For
photographic images, set the image type to Gray (Error diffusion) or True Gray.
Gray (Error Diffusion)—is used for documents that contain photographic
images or graphics. (Error Diffusion is a method for creating simulated gray
images by placing black dots in a specific matrix instead of true gray dots.)
True Gray—also is used for documents containing photographic images or
graphics. This mode is more exact because it uses up to 256 shades of gray. It
requires the most memory and longest transfer time.
Colors—Choose either 256 Color, which scans up to 256 colors, 24-bit color
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
U S I N G T H E B R O T H E R M A C H I N E W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
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11 - 5
Scanning Area
Set the Size to one of the following:
• Letter (8.5 × 11 inches)
• A4 (210 × 297 mm)
• Legal (8.5 × 14 inches)
• A5 (148 × 210 mm)
• B5 (182 × 257 mm)
• Executive (7.25 × 10.5 inches)
• Business Card (90 × 60 mm)
• Custom (User adjustable from 0.35 × 0.35 inches to 8.5 × 14 inches)
After you choose a custom size, you can adjust the scanning area. Click and hold
the mouse button as you drag the mouse to crop the image.
Width:
Enter the width of the custom size.
Length: Enter the length of the custom size.
Business Card Size
To scan business cards, select the Business Card size setting (90 × 60 mm), and
then place the business card at the center of scanner glass.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, it is a good idea to try different settings for the Contrast,
Mode and Resolution to determine which settings look best.
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YL4DCP-1000-FM5.5
Adjust Image
Brightness
Adjust the Brightness settings to obtain the best image. The Brother TWAIN
Scanner driver offers 100 Brightness settings (-50 to 50). The default value is 0,
representing an “average” setting.
You can set the Brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the box
to set the setting. Click OK.
If the scanned image is too light, set a lower Brightness value and scan the
document again.
If the image is too dark, set a
higher Brightness value and
scan the document again.
Contrast
The Contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the Gray
Scale.
Increasing the Contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the image, while decreasing the Contrast level (by
dragging the slidebar to the left) reveals more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the Contrast. Click OK.
U S I N G T H E B R O T H E R M A C H I N E W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R I M A C ™/ I B O O K
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11 - 7
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version will appear in the Scanning Area. This is only a preview of
the image, so you can see how it will look. The PreScan button is used to
preview an image for any unwanted portions. When you are satisfied with the
preview, click Start to scan the image.
1 Insert the original face up in the ADF, or face down on the scanner glass.
2 Click PreScan.
The entire original will be scanned into your Macintosh G3 or iMac and will
appear in the Scanning Area of the Scanner dialog box:
3 To scan a portion of the
prescanned image, click and
drag the mouse to crop it.
4 Insert the original face up in the ADF, if you use the ADF in Step 1.
5 Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,
Contrast, and Size in the Scanner Setup dialog box, as needed.
6 Click Start.
This time only the selected area of the original will appear in the Scanning Area.
7 Use your application, software for editing and refining the image.
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12 Important Information
12
Standard FCC Notices
These notices are in effect on models sold and used in
the United States only.
If you experience trouble with your DCP-1000, please contact a Brother
Authorized Service Center for information on obtaining service or repair.
If you are not able to solve a problem with your DCP, contact Brother Customer
Service. (See Brother Numbers, page i.)
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
Laser Safety
This equipment is certified as a Class I laser product under the U.S. Department
of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. This
means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within
protective housings and external covers, the laser beam cannot escape from the
machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations for
laser products manufactured on and after August 2, 1976. Compliance is
mandatory for products marketed in the United States. One of the following
labels on the back of the machine indicates compliance with the FDA
regulations and must be attached to laser products marketed in the United States.
Manufactured
BROTHER CORP. (ASIA) LTD.
BROTHER BUJI NAN LING FACTORY
Gold Garden Industry, Nan Ling Village, Buji, Rong, Gang, Shenzhen,
China.
This product complies with FDA radiation performance standards, 21 CFR
Subchapter J.
IMPORTANT INFORMATION
YL4DCP-1000-FM5.5
12 - 1
WARNING
Use of controls, adjustments or performance of procedures other than those
specified in this manual may result in hazardous invisible radiation exposure.
Caution
Changes or modifications not expressly approved by Brother Industries, Ltd.
may void the user’s authority to operate the equipment.
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible
Party:
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: DCP-1000
comply with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may
cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
■ Reorient or relocate the receiving antenna.
■ Increase the separation between the equipment and receiver.
■ Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
■ Consult the dealer or an experienced radio/TV technician for help.
Important
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
12 - 2
IMPORTANT INFORMATION
YL4DCP-1000-FM5.5
Industry Canada Compliance Statement
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Important—About the Interface Cable
A shielded interface cable should be used in order to ensure compliance with the
limits for a Class B digital device.
Warranty
You must use the IEEE-1284 shielded parallel cable provided by Brother
Industries, Ltd. (See Ordering Accessories and Supplies, page ii)
International ENERGY STAR® Compliance
Statement
As an ENERGY STAR® Partner, Brother Industries,
Ltd. has determined that product meets the
ENERGY STAR® guidelines for energy efficiency.
IMPORTANT INFORMATION
YL4DCP-1000-FM5.5
12 - 3
Important Safety Instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product on an unstable cart, stand, or table. The product may
fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for
ventilation; to ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or over a radiator or
heater. This product should never be placed in a built-in installation unless
proper ventilation is provided.
7 This product should be operated from the type of power source indicated on the
label. If you are not sure of the type of power available, consult your dealer or
local power company.
8 This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will fit into only a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, contact
your electrician to replace your obsolete outlet. Do not defeat the purpose of the
grounding-type plug by using an adapter.
9 Do not allow anything to rest on the power cord. Do not place this product where
people can walk on the cord.
10 If an extension cord is used with this product, make sure that the total ampere
ratings on the products plugged into the extension cord do not exceed the
extension cord ampere rating. Also, make sure that the total of all products
plugged into the wall outlet does not exceed 15 amperes (USA only).
11 Never push objects of any kind into this product through cabinet slots, since they
may touch dangerous voltage points or short out parts resulting in the risk of fire
or electric shock. Never spill liquid of any kind on the product.
12 This product must be installed near a power outlet that is easily accessible. In
case of emergencies, you must disconnect the power cord from the power outlet
in order to shut off power completely.
12 - 4
IMPORTANT INFORMATION
YL4DCP-1000-FM5.5
13 Unplug this product from the wall outlet and refer servicing to Authorized
Service Personnel under the following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the operating
instructions. Improper adjustment of other controls may result in damage
and will often require extensive work by a qualified technician to restore
the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating a need
for service.
14 Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points and/or other risks, and may void
your warranty. Refer all servicing to Authorized Service Personnel. A list of
Authorized Service Centers has been included for your convenience, or you may
contact Customer Service for your nearest Brother Authorized Service Center.
(See Brother Numbers, page i.)
15 To protect your product against power surges, we recommend the use of a power
protection device (Surge Protector).
16 When using your DCP, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to persons, including the
following:
• Do not use this product near water (for example, near a bathtub, sink,
swimming pool or in a wet basement).
• Use only the power cord indicated in this manual.
IMPORTANT INFORMATION
YL4DCP-1000-FM5.5
12 - 5
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© Copyright 2000 Brother Industries, Ltd. All rights reserved.
Windows, Windows NT, Microsoft, MS-DOS, Excel and Word are registered
trademarks of Microsoft in the U.S. and other countries.
NT is a trademark of Northern Telecom Limited.
Macintosh and Quick Draw are registered trademarks and iMac and iBook are
trademarks of Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
Each company whose software title is mentioned in this manual has a Software
License Agreement specific to its proprietary programs.
IBM, IBM PC and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other brand and product names mentioned in this manual are
registered trademarks of their respective companies.
12 - 6
IMPORTANT INFORMATION
YL4DCP-1000-FM5.5
13
Troubleshooting and
Routine Maintenance
13
Troubleshooting
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
Error Messages
You may occasionally encounter a difficulty with your DCP. If this happens,
your machine often identifies the problem and displays an error message. The
list below explains the most common error messages. You can correct most
problems yourself. If you need additional help, call the Brother fax-back system
at
In USA:
1-800-521-2846
ERROR MESSAGE
CAUSE
ACTION
CHANGE DRUM
SOON
The drum unit is near the
end of its life.
Use the drum unit until
you have a print quality
problem, then replace the
drum unit with a new one.
CHECK PAPER
The DCP is out of paper or
paper is not properly
loaded in the multipurpose sheet feeder.
Refill the paper or
remove the paper and
load it again and then
press Copy.
CHECK PAPER
SIZE
Your Paper Size setting
may not be set correctly
for the paper you are
using (see 5-5).
Change either paper in the
multi-purpose sheet
feeder or change paper
size setting, and then press
Copy.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 1
ERROR MESSAGE
CAUSE
The temperature of the
COOLING DOWN
WAIT FOR A
drum unit or toner cartridge
WHILE
is too hot.
The machine will pause its
current print job and go into
cooling down mode.
During the cooling down
mode, you will hear the
cooling fan running while
the LCD shows
COOLING DOWN and
WAIT FOR A WHILE.
COVER OPEN
The scanner cover was
not completely closed.
PLS CLOSE
COVER
CHECK ORIGINAL Originals were not
inserted or fed properly or
original was too long.
DOC. COVER
The document cover is
open.
OPEN
MACHINE ERROR
XX
The DCP has a
mechanical problem.
OUT OF MEMORY
(May occur when the
DCP is used as a
printer.)
DCP memory capacity
has been exceeded.
ACTION
You must wait and allow
the DCP to resume
printing when it is ready.
Open, then close the
cover.
Do not pull out the
jammed original until
you see page 13-4.
Remove any paper from
the ADF and close the
document cover.
Turn off the power. Then
call Brother Customer
Service:
In USA:
1-800-284-4329
In Canada:
1-877-BROTHER
In Montreal:
1-514-685-6464
Turn off the power, and
then turn it back on. Data
remaining in the memory of
the DCP will be deleted.
• If you have installed the
Windows® driver, try
again after setting the
True Type mode to
“Print as Graphics” in
the PRINT menu of
your application
software.
• Reduce the print
resolution or reduce the
complexity of your
document.
13 - 2
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
ERROR MESSAGE
CAUSE
PLS OPEN COVER A page, piece of paper or
paper clip, etc. may be
jammed inside the
DCP.
PAPER JAM
The paper is jammed in
the DCP.
CHECK DRUM
UNIT
TONER EMPTY
Drum unit is not
installed.
Toner is used up and
printing is not possible,
or the toner cartridge is
not installed into the
drum unit.
TONER LOW
If the LCD shows
TONER LOW, you can
still print. But the toner
is depleted and the DCP
is telling you that the
toner will soon run out.
ACTION
Open the scanner cover. If
you see any jammed paper
or other item, gently pull it
out, then close the scanner
cover. If the error message
remains, open and close
the scanner cover again. If
the DCP cannot reset
itself and return to the date
and time prompt, it will
display MACHINE
ERROR XX. Please call
Brother Customer Service
and tell them the Machine
Error number at:
In USA:
1-800-284-4329
In Canada:
1-877-BROTHER
In Montreal:
1-514-685-6464
Do not pull the paper out
until you see pages 13-4
to 13-5.
Reinstall the drum unit.
Replace the toner
cartridge with a new one,
or install the cartridge into
the drum unit
(See pages 13-15 to
13-19).
Order a new toner
cartridge now.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 3
Original Jams and Paper Jams
Based upon where the original or printed sheet is jammed, follow the
appropriate set of instructions to remove it.
Original is Jammed in the Top of the ADF Unit
1 Remove any paper from the ADF
that is not jammed.
2 Lift the ADF cover.
3 Pull the jammed original out to the
right.
4 Close the ADF cover.
5 Press Stop/Exit.
ADF Cover
Original is Jammed Inside the ADF Unit
1 Remove any paper from the
ADF that is not jammed.
2 Lift the document cover.
3 Pull the jammed original out
to the right.
4 Press Stop/Exit.
13 - 4
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
Paper Jam
Before you can clear a paper jam error, you must find out where the paper is
stuck. Review the following two types of printer jams and follow the
instructions.
WARNING
Do not force the jammed paper from the paper tray because you may damage the
DCP and cause toner to scatter on the next printed pages.
After you have used the DCP, some internal parts of the machine are extremely
HOT! When you open the scanner cover of the machine, never touch the
internal parts shown in the following picture.
Paper is Jammed in the Multi-purpose Sheet Feeder
1 Push down the paper lever, and
then pull the jammed paper
upward and out of the feeder.
2 Open the scanner cover and
check that a torn piece of paper
does not remain inside the
machine.
Push down
the lever
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 5
Paper is Jammed near the Drum Unit
1
2
3
4
5
Open the scanner cover.
Remove the drum unit.
Gently pull out the jammed paper.
Reinstall the drum unit.
Close the scanner cover.
Paper is
jammed
near drum
unit
13 - 6
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
If You Are Having Difficulty with Your Machine
If you think there is a problem with your machine, make a copy first. If the copy
looks good, the problem is probably not your machine. Check the table below
and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
General Printing Difficulties
The DCP does not print. Check the following:
• The DCP is turned on.
• The toner cartridge and drum unit are installed
properly.
• The interface cable is securely connected
between the DCP and computer.
• Check to see if LCD is showing an error message.
(See pages 13-1 to 13-3.)
The DCP prints
Reset the DCP. Check the primary settings in your
unexpectedly or it prints application software to make sure it is set up to
garbage.
work with your DCP.
The DCP prints the first Your computer is not recognizing the printer input
buffer’s full signal. Please make sure to connect the
couple of pages
printer cable correctly.
correctly, then some
pages have text missing.
Reduce the printer resolution. Reduce the
The DCP cannot print
complexity of your document and try again.
full pages of a
Reduce the graphic quality or the number of font
document; OUT OF
sizes within your application software.
MEMORY error
message occurs.
Most laser printers have a restricted area that will
My headers or footers
appear when I view my not accept print. Usually these are the first two
document on the screen, lines and last two lines, leaves 62 printable lines.
but do not appear when I Adjust the top and bottom margins in your
document to allow for this.
print them.
Software Difficulties
MFC Connect Failure
If the DCP is not connected to your PC and you
have loaded the Brother software, the PC will show
“MFC Connect Failure” each time you restart
Windows®. You can ignore this message or you
can turn it off by deselecting the AutoLoad
PopUp check box. (See How to Turn Off AutoLoad,
page 8-2, in On-Line Documentation (Owner’s
Manual) on the CD-ROM.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 7
DIFFICULTY
SUGGESTIONS
Windows® Setup Printing Difficulties
I cannot print from my Make sure the Windows® printer driver is installed
and that you selected it in your application
application software.
software.
Sometimes I get the
If you are using the supplied Windows® driver, turn
error message OUT OF the error recover operation on in the Setup dialog
MEMORY when
box and try again. Reduce the print resolution or
printing certain
reduce the complexity of your document and try
documents from
again.
Windows®.
The DCP does not load Check to see if the CHECK PAPER or PAPER
paper. The LCD shows JAM message appears on the LCD. If so, the multipurpose sheet feeder may be out of paper or not
CHECK PAPER or
properly installed. If it is empty, load a new stack
PAPER JAM.
of paper into the feeder and then press Copy. If
there is paper in the multi-purpose sheet feeder,
make sure it is straight. If the paper is curled, you
should straighten it. Sometimes it is helpful to
remove the paper, turn the stack over and place it
back into the multi-purpose sheet feeder. Reduce
the amount of paper in the multi-purpose sheet
feeder, and then try again.
How can I load
You can load envelopes from the multi-purpose
envelopes?
sheet feeder. Your application software must be set
up to print the envelope size you are using. This is
usually done in the Page Setup or Document Setup
menu of your software. Refer to your application
manual.
What paper can I use?
You can use plain paper, envelopes, organizer
paper, transparencies and labels for laser
machines. For information on paper you can use,
(See Acceptable Paper on pages 2-7.)
How can I clear paper
(See Paper Jam on pages 13-5 to 13-6.)
jams?
Copy Quality Difficulties
Vertical streaks appear Sometimes you may see vertical streaks on your
in copies.
copies. Either the scanner or the primary corona
wire for printing is dirty. Clean them both.
(See pages 13-13 to 13-15.)
13 - 8
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties
Printouts are too dark or Adjust the print conditions by changing the Print
too light.
Density setting. It has been factory set to the middle
position. (See Setting the Print Density, page 4-2.)
Printed pages are curled. Thin Paper (17lb-18.4lb) can cause this problem. Make
sure you select the Paper Type that suits the paper in
your multi-purpose sheet feeder. (See Paper Type,
page 5-8 and 5-10 and Media Type, page 7-4.)
Printed pages are
Rough surfaces or thick media can cause “smeared
smeared.
pages”—OR—“the toner to smear”. Make sure you
select the correct Paper Type that suits the paper in your
multi-purpose sheet feeder. (See Paper Type, page 5-8
and 5-10 and Media Type, page 7-4.)
You may fix this by wiping the scanner windows
Printed pages contain
white stripes.
with a clean soft cloth.
(See Cleaning the Scanner, page 13-13 and
Replacing the Drum Unit, page 13-20.)
If you still see white stripes or faint images and the
LCD shows CHANGE DRUM SOON, replace
White Stripes or
the drum unit with a new one.
Faint lmages
Printed pages are
Clean the machine’s interior and the primary
stained with toner or
corona wire of the toner cartridge. (See Routine
Maintenance, page 13-13 and Cleaning the Drum
have vertical
Unit, page 13-15.) Make sure that the tab of the
stripes.
corona wire is at the Home position (▼). If after
cleaning, you still see dark stripes or toner stains
and the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Dark Stripes or
Toner Stains
Printed pages have
Make sure that you use paper that meets the
white in black text and specifications. Rough surface or thick media can
graphic areas.
cause the problem. If you still see white spots and
the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
White Spots
Toner scatters and stains Adjust the print conditions by changing the Print
Density setting. Remove the drum unit and clean the
the printed page.
DCP’s interior. (See Routine Maintenance, page 1313, Cleaning the Printer, page 13-14 and Cleaning the
Drum Unit, page 13-15.) Make sure that you use paper
that meets specifications. (See page 2-7.) If you still
Scattering Toner
have scattered toner and the LCD shows CHANGE
DRUM SOON, replace the drum unit with a new one.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 9
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties (CONTINUED)
The whole page is
Wipe the electric terminals referring to See page
13-14. Also, do not use heat-sensitive paper as it
printed black.
will cause this problem. After cleaning, if the
printed pages are still black and the LCD shows
CHANGE DRUM SOON, replace the drum unit
with a new one.
Black Page
Nothing is printed on
Make sure that the toner cartridge is not empty.
the page.
Wipe the electric terminals. (See Routine
Maintenance, page 13-13, Cleaning the Printer, page
13-14 and Cleaning the Drum Unit, page 13-15.)
Make sure that a torn piece of paper does not
remain on the scanner window.
White page
Marks may disappear by themselves. Try copying
Printed pages are
multiple pages to clear this problem. Marks may
marked at regular
occur if the machine has not been used for a long time.
intervals.
A possible cause is that the surface of the drum is
scratched. You must then replace the drum unit with
a new one. If the Marks do not disappear, it may be
that the drum was marked or damaged by excessive
Example of Regular exposure to light. In this case, replace the drum unit
with a new one.
Mark
Printed pages are
blurred at the center or
at either edge.
Blurred Page
Ghost images appear on
printed pages.
Ghost Images
Note
Certain environmental conditions such as humidity,
high temperatures, etc. may cause this condition to
occur. Make sure the machine is placed on a flat,
horizontal surface. Remove the drum unit with the
toner cartridge installed. Try rocking them from side
to side. You may clear a blurred page by wiping the
scanner windows with a clean soft cloth. (See
Routine Maintenance, page 13-13, Cleaning the
Printer, page 13-14 and Cleaning the Drum Unit,
page 13-15.) If a blurred page occurs after cleaning
and the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Adjust the print conditions by changing the Print
Density setting, page 4-2.—OR—
Rough surfaces or thick media can cause a ghost
image. Make sure you select the Paper Type that
suits the paper in your multi-purpose sheet feeder.
(See Paper Type, page 5-8 and 5-10 and Media Type,
page 7-4.)
The drum unit is a consumable item and it is necessary to replace it periodically.
13 - 10
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
Packing and Shipping the DCP
Whenever you transport the DCP, use the packing materials that came with your
machine. If you do not pack the machine correctly, you could void your
warranty.
1 Unplug the machine from the AC outlet.
WARNING
Do not unplug the DCP after a print job until you hear the final click.
2 Open the scanner cover.
3 Remove the drum unit.
Caution
Remove the drum unit and
toner cartridge assembly.
Leave the toner cartridge
installed in the drum unit.
4 Place the drum unit and toner
cartridge assembly into the
plastic bag and seal the bag
completely.
Plastic
Bag
Drum
Unit
Toner
Cartridge
5 Close the scanner cover.
Remove the paper support and
close the paper tray and
extension.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 11
6 Wrap the machine in the plastic bag and place it in the original carton with the
original packing material.
7 Pack the drum unit and toner cartridge assembly in the original carton as shown
below:
Note
If you are returning the machine to Brother as part of the Exchange Service,
pack only the machine.
Keep all separate parts to use with your “Exchange” machine.
8 Close the carton and tape it shut.
13 - 12
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
Routine Maintenance
Cleaning the Scanner
Turn the machine power switch OFF and lift the document cover. Clean the
scanner glass and the white film with isopropyl alcohol on a lint free cloth.
White Film
Document
Cover
Lift the ADF unit. Clean the white bar and the glass strip with isopropyl alcohol
on a lint-free cloth.
White Bar
Glass Strip
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 13
Cleaning the Printer
Caution
■ Do not use isopropyl alcohol to remove dirt from the control panel. It may cause
a crack on the panel.
■ Do not use isopropyl alcohol to clean the scanner window or the toner sensor.
■ Do not touch the scanner window with your finger.
■ Handle the drum unit carefully because it contains toner. If toner scatters and
your hands or clothes get dirty, immediately wipe or wash it off with cold water.
1 Open the scanner cover.
2 Remove the drum unit assembly.
Toner Sensor
Electrical
Terminal
Gears
Scanner Window
WARNING
Just after you have used the DCP, some internal parts of the machine are
extremely HOT! When you open the scanner cover, never touch the internal
part shown in the following picture.
3 Wipe the electric terminals with isopropyl alcohol on a cotton swab.
4 Wipe the gears with a clean dry cloth.
5 Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.
Do NOT use isopropyl alcohol to clean the scanner window or the toner sensor.
13 - 14
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
Cleaning the Drum Unit
We recommend you place the drum unit on a drop cloth or large piece of
disposable paper to avoid spilling and scattering toner.
1 Carefully turn the drum
Home
Position
(▼)
unit upside down.
2 Clean the primary corona
wire inside the drum unit
by gently sliding the tab
from right to left several
times.
3 Return the tab to the Home
position ( ▼ ) before
reinstalling the drum unit.
Corona
Wire
Tab
Caution
If you do not position the tab at the Home position ( ▼ ), printed pages may
have vertical stripes.
4 Re-install the drum unit into the DCP.
(See Replacing the Drum Unit, page 13-20.)
5 Close the scanner cover.
Replacing the Toner Cartridge
The DCP can print approximately 2,200 pages with one toner cartridge. When
the toner cartridge is running low, the LCD shows TONER LOW. The machine
is supplied with a starter toner cartridge that must be replaced after 1,000 pages.
Actual page count will vary depending on your average document type (i.e.
standard letter, detailed graphics).
It is a good idea to keep a new toner cartridge ready for use when you see the
TONER LOW warning.
Discard the used toner cartridge according to local regulations. If you are not
sure of them, call your local Sanitation Department. Be sure to seal the toner
cartridge tightly so toner powder does not spill out of the cartridge. When
discarding used toner cartridges, keep them separate from domestic garbage.
Note
We recommend that you clean the DCP when you replace the toner cartridge.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 15
Toner Empty Indicator
When the toner cartridge is running low, the LCD shows TONER LOW and
the Toner Empty LED on the control panel flashes on and off to indicate the
toner is low.
Toner Empty Icon
Display
The Toner Empty LED light stays on and the LCD shows TONER EMPTY to
indicate that the toner is empty. Once this indication appears, the DCP will not
resume printing until you have installed a new toner cartridge.
WARNING
Just after you have used the DCP, some internal parts of the machine will be
extremely HOT! So, please be careful.
13 - 16
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
1 Turn off the power switch.
2 Open the scanner
cover by pulling the
lever toward you and
lifting the cover.
Make sure the
scanner cover is
completely open.
3 Remove the drum
unit by holding each
side of the drum by
its handles and gently
lifting the drum
forward toward you.
Note
Place the drum unit
on a drop cloth or
large piece of
disposable paper to
avoid spilling and
scattering the toner.
4 Gently turn the
lever on the toner
cartridge
counterclockwise
until it stops.
The used toner
cartridge cannot
be removed
unless the shutter
is closed by
turning the lever
completely to the
front.
Drum Unit
Used
Toner
Cartridge
Drum
Unit
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 17
5 Remove the used toner cartridge
from the drum unit by gently
pulling it out.
Note
Handle the toner cartridge carefully. If toner scatters on your hands or clothes,
immediately wipe it off or wash it with cold water.
6 Unpack the new toner cartridge.
Place the used toner cartridge
into the aluminum bag and
discard it according to local
regulations.
Used Toner
Cartridge
New Toner
Cartridge
Aluminum
Bag
Caution
■ Wait to unpack the new toner
cartridge until immediately
before you install it in the DCP.
If a toner cartridge is left
unpacked for a long period of
time, the toner life is shortened.
■ You can use only a genuine
Brother toner cartridge
(TN-250 series), which is
specially formulated to ensure
top print quality. Using another
brand of toner cartridge may
void your DCP’s warranty.
Toner
Cartridge
Warranty coverage does not apply to problems caused by the use of 3rd
party Toner, 3rd party Toner Cartridge or 3rd party Drum unit.
13 - 18
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
7 Gently rock the new toner
cartridge from side to side
five or six times, and then
remove the protective
seal.
8 Slide the new toner
cartridge into the opening
on the right side of the
drum unit.
To ensure that the toner
cartridge and the drum
unit fit together correctly,
make sure that the toner
cartridge guide arrow is
exactly aligned with the
guide arrow on the drum
unit.
Drum
Unit
New Toner
Cartridge
9 Gently turn the lever on
the toner cartridge
clockwise until it stops.
10 Reinstall the drum
unit in the DCP and
close the scanner
cover.
Scanner
Cover
Drum Unit
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 19
Replacing the Drum Unit
The DCP uses a drum unit to create the print images on paper. If the LCD shows
CHANGE DRUM SOON, the drum unit is near the end of its life. Purchase a
new drum unit to replace the current one.
Even if the LCD shows CHANGE DRUM SOON, you may be able to continue
to print without replacing the drum unit for a while. However, if there is a
noticeable deterioration in the output print quality even before CHANGE
DRUM SOON is shown, then the drum unit should be replaced. You should
clean the printer when you replace the drum unit.
Caution
■ When removing the drum unit, handle it carefully because it contains toner.
When you replace the drum unit, you should clean the machine.
■ Wait to unpack the drum unit until immediately before installing it into the machine.
If an unpacked drum unit is subjected to excessive direct sunlight or room light,
the unit may be damaged.
■ Handle the toner cartridge and the drum unit carefully because they contain
toner. If toner scatters and your hands or clothes get dirty, immediately wipe or
wash with cold water.
The drum unit is a consumable item, and it is necessary to replace it periodically.
There are many factors that determine the actual drum life, such as temperature,
humidity, type of paper and toner that you use and the number of pages per print
job, etc. The drum life is estimated at approximately 20,000 pages at 20 pages per
job and 8,000 pages at 1 page per job. The actual number of pages your drum will
print may be significantly less than these estimates. Because we have no control
over the many factors that determine the actual drum life, we cannot guarantee a
minimum number of pages that will be printed by your drum.
For best performance, use only a genuine Brother toner cartridge. The product
should be used only in a clean, dust-free environment with adequate ventilation.
WARNING
Just after you have used the DCP, some internal parts of the machine are
extremely HOT! So please be careful.
Follow these steps to replace the drum unit:
13 - 20
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
1 Open the scanner
cover.
2 Remove the used
drum unit. Place the
drum unit on a drop
cloth or large piece
of disposable paper
to avoid spilling and
scattering the toner.
3 Remove the toner
cartridge from the
used drum unit and
keep it in a safe place.
For more information,
see Replacing the Toner
Cartridge, page 13-15.
Used
Drum
Unit
Toner
Cartridge
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 21
4 Place the used drum into the aluminum bag and discard it according to local
regulations.
Used Drum
Unit
New Drum
Unit
Aluminum
Bag
Note
Discard the used drum unit according to local regulations. If you are not sure of
them, call your local Sanitation Department. Be sure to seal the drum unit
tightly so toner powder does not spill out of the unit. When discarding used
drums, keep them separate from domestic garbage.
Caution
Do NOT remove the clear plastic starter sheet!
Starter Sheet
13 - 22
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
5 Reinstall the toner cartridge into the new drum unit. For more information, see
Replacing the Toner Cartridge, page 13-15.
Drum
Unit
Toner
Cartridge
6 Holding the new drum unit by its handles, install it. Close the scanner cover.
7 The DCP will
eject the clear
plastic starter
sheet
automatically.
Clear Plastic Starter Sheet
Caution
■ Do not touch the scanner window with your finger.
■ Handle the toner cartridge and drum unit carefully because they contain toner.
If toner scatters and your hands or clothes get dirty, immediately wipe or wash
it off with cold water.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
YL4DCP-1000-FM5.5
13 - 23
Glossary
G
ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the
document feeder and fed one at a time automatically.
Automatic E-Mail Printing Software application that automatically prints incoming E-mail
messages on the machine (Instructions are on the CD-ROM).
beeper volume Volume setting for the beep when you press a key or make an error.
Brother Resource Manager The Brother Resource Manager application must be running for
you to use your DCP with your Windows® computer. Multi-Function Link® Pro Suite
software and the MFL Pro Suite Printer Driver automatically load the Resource Manager, as
needed. The Resource Manager allows the single bi-directional Parallel port on the machine
to simulate a Communications port for scanning and to simulate a Parallel port for Windows®
GDI printing.
Contrast A setting that compensates for dark or light originals, by lightening dark documents or
darkening light documents.
drum unit A printing device for your fax machine.
gray scale The shades of gray available for copying photographs.
LCD (liquid crystal display) The display screen on the machine that shows interactive
messages during On-Screen Programming.
Menu mode The programming mode for changing the settings of your machine.
Multi-Function Link® Pro Suite Software application Turns your machine into a printer and
a scanner.
Photo mode A resolution setting that uses varying shades of gray for the best representation of
photographs.
printer alarm Audible alarm when the printer is not able to print.
scanning The process of sending an electronic image of an original paper document into your
computer.
ScanSoft™ PaperPort® LE for Brother A document management application that enables you
to view scanned documents.
temporary settings You can select certain options for each copy without changing the default
settings. Temporary copy settings remain for 45 seconds after copying so you won’t have to
set them again for additional copies.
toner cartridge An accessory that holds toner for the drum unit on Brother laser models.
Toner Save A process that causes less toner to be affixed to the page to extend the life of the
toner cartridge. This will make the print on received documents significantly lighter.
User Settings A printed report that shows the current settings of your machine.
G-1
GLOSSARY
YL4DCP-1000-FM5.5
Specifications
S
Product Description
Three performance modes are available for the 3 in1 model DCP-1000:
Printer, Copier and Scanner.
Scanner
Document Size
ADF Width: 5.8" to 8.5" (148 mm to 216 mm)
ADF Length: 5.8" to 14.0" (148 mm to 356 mm)
Scanner Width: Max. 8.5" (216 mm)
Scanner Length: Max. 11.7" (297 mm)
Resolution
Up to 9,600 × 9,600 (interpolated)
Up to 600 × 2,400 (optical)
Scanning/Printing Width 8.2 inches (208 mm)
Automatic Document
Up to 30 sheets (20 lbs)
Feeder (ADF)
Printer
Printer Driver
Interface
Memory Capacity
Print Method
Resolution
Print Quality
Print Speed
Multi-purpose Paper
Cassette
Windows® 95/98/98SE/Me/2000 Professional
and Windows NT® Workstation Version 4.0
driver supporting Brother Native Compression
mode and bi-directional capability
Apple® Macintosh® QuickDraw® Driver for OS
8.5/8.51/8.6/9.0/9.0.4/9.1
Bi-directional parallel (IEEE 1284);
USB (Universal Serial Bus) Interface
8 MB
Electrophotography by semiconductor laser
beam scanning
600 dots/inch
Normal printing mode
Economy printing mode
Up to 10 pages/minute (when loading letter size
or A4 paper from multi-purpose sheet feeder)
200 sheets (20 lbs)
SPECIFICATIONS
YL4DCP-1000-FM5.5
S-1
Consumable Items
Toner cartridge Life Expectancy:
Up to 2,200 pages/new toner cartridges
Up to 1,000 pages/starter toner cartridges
(USA, Canada and some other areas only)
(when printing letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending upon the type of average print job.
Drum Unit Life Expectancy:
Up to 20,000 pages at 20 pages per job
Up to 8,000 pages at 1 page per job
There are many factors that determine the actual drum life (such as the
temperature, humidity, type of paper, toner you use and number of pages per
print job).
TrueType compatible soft-fonts for Windows®
on the on bundled CD-ROM
True Type Fonts
on CD-ROM
Specifications and printed materials are subject to change without prior notice.
Computer Requirements
Minimum System Requirements
Computer Platform
& Operating System Version
95, 98, 98SE
Pentium 75MHz
Me
Pentium 150MHz
NT Workstation 4.0
Pentium 75MHz
2000 Professional
Pentium 133MHz
XP
Pentium 233MHz
®
Windows
Operating
Systems
Processor
Minimum Recommended Available Hard
Minimum Speed
RAM
RAM
Disk Space
®
24MB
32MB
32MB
64MB
50MB
64MB
128MB
OS 8.5 – 8.51 (Printing Only)
Apple
iMacTM/iBookTM/
G3/G4 Operating
Systems
OS 8.6 – 9.2
(Printing and Scanning)
All base models meet minimun requirements
Mac OS X v.10/10.1 (Printing Only)
®
®
NOTE: USB is not supported under Windows 95 or Windows NT 4.0
All registered trademarks referenced herein are the property of their respective companies.
Printer Driver can be downloaded from http://solutions.brother.com
S-2
SPECIFICATIONS
YL4DCP-1000-FM5.5
50MB
Electrical and Environment
Temperature
Warm-Up
First Print
Power Source
Power Consumption
Noise
Humidity
Dimensions
Weight
Operating
50 - 90.5° F (10 - 32.5° C)
Storage
32 - 104° F (0 - 40° C)
Approx. 12 seconds at 73.4° F (23° C)
15 seconds (using Letter size paper in multipurpose sheet feeder)
120V AC 50/60Hz (USA, Canadian Version
Only)
Average Operating (Copying) 260 W (25° C)
Peak:
940 W
Sleep Mode: 15 W or less
Stand by: 75 W or less (25° C)
Operating: 52 dB A or less
Stand by: 39 dB A or less
Operating: 20 to 80% (without condensation)
Storage:
10 to 90% (without condensation)
18.1 × 18 × 13.9 inches/(459 × 458 × 354 mm)
26.4 lbs/(11 kg) (Without Carton)
SPECIFICATIONS
YL4DCP-1000-FM5.5
S-3
Parallel Interface
Interface Connector
Printer Side:
Amphenol FCN-685J036-L/X or equivalent
A shielded cable should be used.
Pin Assignment
Pin No.
Signal
Direction
Pin No.
Signal
Direction
1
DATA STROBE
Input
19
0V(S.G.)
-
2
DATA 1
Input
20
0V(S.G.)
-
3
DATA 2
Input
21
0V(S.G.)
-
4
DATA 3
Input
22
0V(S.G.)
-
5
DATA 4
Input
23
0V(S.G.)
-
6
DATA 5
Input
24
0V(S.G.)
-
7
DATA 6
Input
25
0V(S.G.)
-
8
DATA 7
Input
26
0V(S.G.)
-
9
DATA 8
Input
27
0V(S.G.)
-
10
ACKNLG
Output
28
0V(S.G.)
-
11
BUSY
Output
29
0V(S.G.)
-
12
PE
Output
30
0V(S.G.)
-
13
SLCT
Output
31
INPUT PRIME
Input
14
AUTO FEED
Input
32
FAULT
Output
15
N.C.
-
33
N.C.
-
16
0V (S.G.)
-
34
N.C.
-
17
0V (S.G.)
-
35
N.C.
-
18
+5V
-
36
SLCT IN
Input
USB (Universal Serial Bus) Interface
Pin Assignment
Pin No.
Signal
1
Vol (+5V)
2
- Data
Serial Data -
3
+ Data
Serial Data +
4
Ground
S-4
SPECIFICATIONS
YL4DCP-1000-FM5.5
Index
A
accessories and supplies ii
ADF (Automatic Document Feeder) 1-4
assembly and connection
drum unit assembly 2-3
grounded 3-prong plug 2-5
loading paper 2-7
power cord 2-5
toner cartridge 2-3
Automatic E-mail Printing 10-1
B
bi-directional parallel cable 2-1
brightness 1-2
Brother
accessories and supplies ii
Customer Service i
fax-back system i
frequently asked questions (FAQs) i
product support i
warranties iii to vi
Brother Control Center
using and configurating 8-1 to 8-7
C
cleaning
drum unit 13-15
printer 13-14
scanner 13-13
control panel 1-2
copying
contrast 5-10
default setting 5-9
enlarging 5-4
multiple 5-2
photographs 5-5, 5-9
quality 13-8
reducing 5-4
resolution 1-2
scannable area 5-1
single 5-1
temporary settings 5-3
using ADF 1-4, 5-1
using scanner glass 1-5, 5-2
Customer Service i
D
drivers
Macintosh® 11-1
Windows® 6-1, 7-1
drum unit
cleaning 13-15
installing 2-3
replacing 13-20
E
envelopes 2-7
error messages on LCD 13-1
CHECK PAPER 13-1
OUT OF MEMORY 13-2
H
Help List 1-2, 4-3
I
iMac 11-1
improving print quality 13-13
L
LCD (Liquid Crystal Display) 3-1
M
Macintosh® G3, G4 or iMac™ 11-1
maintenance, routine 13-13
multi-purpose sheet feeder capacity 2-8
INDEX
YL4DCP-1000-FM5.5
I-1
O
(ScanSoft™TextBridge®)
OCR
Options key 5-6
9-1
reports 4-3
resolution
printing S-1
scanning 9-5
P
packing list 2-1
paper
jams 13-5
loading 2-7
size 2-7, 2-8
specifications 2-7, 2-8
type 1-2
PaperPort® for Brother
exporting an image file 9-4
prescanning an image 9-7
scanning into PC
accessing 9-4
settings 9-5
uninstall 9-1
viewing faxes and files 9-2
power cord 2-5
printing 6-1
density 4-2
difficulties 13-7, 13-9, 13-10
general printing 13-7
E-mail 10-1
envelopes 6-2
jams
original 13-4
paper 13-5
PC software settings 6-1
quality 13-9, 13-13
Reset Key 6-4
resolution S-1
specifications S-1
speed S-1
two-sided 6-2
programming your DCP 3-1
R
Redial/Pause 1-2
reducing copies 5-4
I-2
INDEX
YL4DCP-1000-FM5.5
S
safety instructions 12-4
Scaning 8-1
scanning
Macintosh® 11-4
Windows® 8-1, 9-4
shipping the DCP 13-11
Sleep mode 4-2
software
Automatic E-mail Printing 10-1
Brother Control Center 8-1
ScanSoft™ PaperPort® and TextBridge®
OCR 9-1
Speed Dial 1-2
T
TextBridge®
OCR 9-1
toner cartridge
installing 2-3
replacing 13-15
toner save 4-1
transparencies 2-7
troubleshooting 13-1
error messages on LCD 13-1
if you are having difficulty 13-7
copy quality 13-8
general printing 13-7
print quality 13-9
printer difficulties 13-7
Windows® setup 13-8
jams
original 13-4
paper 13-5
machine 13-1
V
Volume, beeper 4-1
W
warranties
Canada vi
disclaimer iii
USA iv
World Wide Web i
INDEX
YL4DCP-1000-FM5.5
I-3
I-4
INDEX
YL4DCP-1000-FM5.5
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because the power requirements of your Digital Copier/Printer may
not be compatible with the power available in foreign countries. Using USA or CANADA
models overseas is at your own risk and will void your warranty.