RFP: RO: RCC:3468
19.02.2018
UNION BANK OF INDIA
RFP FOR SUPPLY OF
3 KVA UPS WITH BATTERY FOR ATM AT
UDUMALPETTAI AND REPLACEMENT OF
5 KVA UPS AND BATTERIES AT
UDUMALPETTAI BRANCH AND 8 NO OF
SMF BATTERIES FOR ATM AT PALANI.
(only for empanelled vendors unders
Coimbatore Region)
1
Good people to bank with
649 & 650, Oppanakara Street, Coimbatore- 641001
Phone: 0422-2399282
Ref: RCC: 3468
19.02.2018
To:
Empanelled UPS and Battery Suppliers.
REQUIREMENT- 3 KVA UPS with batteries for ATM located at Udumalpettai and
Replacement of 5 KVA UPS with batteries at Udumalpettai branch and 8 no. of SMF
Batteries for 3KVA UPS at ATM located at Palani
Introduction
Union Bank Of India, a Public Sector Bank, (hereinafter referred to as Bank) having its
Central Office at Nariman Point, Mumbai-400021 and having Regional Office at “649/650,
Oppanakara Street, Coimbatore 641001”. The bank invites offer for supply and
installation of 3 KVA UPS with batteries for ATM located at Udumalpettai and
replacement of 5 KVA UPS with batteries for Udumalpettai Branch and 8 no. of SMF
Batteries for ATM located at Palani under buy back arrangement under our Coimbatore
region.
Scope of Work
The scope of the work includes supply of 3 KVA UPS with batteries for ATM located at
Udumalpettai and replacement of 5 KVA UPS with batteries for Udumalpettai
Branch(under buyback) and 8 no. of SMF Batteries for ATM located at Palani(under
Buyback) and installation of the batteries and making the UPS system operational on the
new battery bank and quarterly checking/ testing of batteries.
Eligibilty Criteria
UPS and Battery Vendors who are already empanelled under our Coimbatore Region are
only eligible to participate in the process.
Quality Standards
Union Bank is looking for well proven branded products. The product offered should not
be more than six (6) months old from the date of manufacture mentioned on the
batteries and should be in good working condition. (Battery make: Exide/ Panasonic/
Global Yuasa/ Hitachi/ Amararaja; No other battery make is accepted.)
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Coordination with the UPS vendor for installation
The battery vendor should install the battery bank properly in coordination with the UPS
vendor to ensure proper installation. Proper coordination should be there with the UPS
vendor to ensure that replaced 5 KVA UPS should be used solely for the branch purpose
and new 3 KVA UPS should be used for ATM only in Udumalpettai Branch. The vendor may
visit the sites mentioned above before quoting the rates.
Commercial Offer
The commercial offer will give all the relevant price information and will quote the
prices only in Indian Rupees. Empanelled vendors having service support centers in
Coimbatore District are requested to submit their quotations in sealed covers (Technical
and Commercial offer) addressed to “The Assistant General Manager, Union Bank of
India, Regional Office, 649 & 650, Oppanakara street, Coimbatore-641001., with remarks
on the top front portion (superscribed in bold letters “QUOTATION FOR UPS SYSTEMS AND
BATTERIES Commercial” on or before 23rd February, 2018 by 12.00 PM. The Bid opening
will also be on the same date at 12.15 pm. Validity of price quotation should be for 2
months and vendor quoting for validity period less than 2 months are liable to be
rejected at bank’s discretion. Technical offer should contain technical specifications for
5 KVA UPS and 3 KVA UPS as per ANNEXURE 1. Commercial offer should contain
commercial offer for 5 KVA UPS with battery, 3 KVA UPS with battery and 8 number of
SMF batteries for 3 KVA UPS.
Payment Terms
All the payment will be released based on the payment terms as mentioned below. No
extra charges will be paid for installation or any reason whatsoever.
The terms of payment will be as follows:
Bank’s payment terms for 5KVA and 3 KVA UPS will be as under:
No Advance payment against Purchase order.
90% on completion of installation.
10% on completion of warranty period or on submission of Bank Guarantee (schedule
commercial bank) for the total balance amount valid for warranty period.
Bank’s payment terms for batteries are as under:
No Advance payment against Purchase order.
100% of the value of the equipment will be paid after delivery and installation of the
equipment at the site.
The payment will be made against delivery challans, invoices and installation reports duly
signed by the Technical staff of the Battery vendor and by the Branch Officials. Please
note that the payment for items under buyback will be released only after the removal of
all the old buy back items.
3
Order Cancellation:
The bank reserves the right to cancel the order in the event of one or more of the
following situation.
Delay in delivery/ installation of UPS and batteries beyond the specific period.
Serious discrepancy found in UPS and batteries supplied.
The vendor shall be fully responsible for the manufacture’s warranty in respect of the
batteries supplied. The vendor shall also be responsible for the specifications of the
batteries supplied. At the time of installation, all the batteries should not be more than
six (6) months old from the date of manufacture mentioned on the batteries. During the
warranty period, the vendor has to replace all the weak and faulty batteries and install
them properly at the respective site, with no additional charge to the bank.
Modification and withdrawal of offers
The vendor can modify or withdraw its offer after submission, provided that written
notice of the modification or withdrawal is received by the Bank prior to the closing
date. No offer can be modified by the vendor, subsequent to the closing date and time
for submission of offers.
Delivery Location
The batteries are to be supplied to respective locations coming under our Coimbatore
Region.
The participating vendors are requested to visit the site before quoting for the tender.
Bank reserves the right to change the locations as per Bank's requirement, before
delivery of the items.
Price Composition
The price quoted should only be in Indian Rupees, the total cost should be mentioned in
both figures and words, and should be inclusive of the following.
•
•
•
•
•
•
•
All taxes (including sales tax, service tax etc.), duties, levies. Octroi will be paid
extra on submission of Octroi receipt in Bank’s name.
Installation and commissioning charges, if any.
Minimum four years onsite warranty for UPS covering all components, services, and
visits to the concerned offices.
Minimum Four years comprehensive onsite warranty for Tubular Batteries and
Minimum Two years comprehensive onsite warranty for SMF Batteries covering all
components, services, and visits to the concerned offices.
Transportation and Forwarding charges to respective site.
Charges for removing and shifting old batteries offered under buy back.
Insurance to cover the equipment from transit till installation.
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The vendors should quote prices strictly as per the price composition stated above
failing which the offers are likely to be rejected.
PWAMC and general conditions
Product brochures for the items offered should be submitted along with the
quotation. Only relevant literature pertaining to the offer to be submitted.
Validity of price quotation should be for 2 months and vendor quoting for validity
period less than 2 months are liable to be rejected at bank’s discretion.
It is mandatory for the L1 vendor to give quotation for Post Warranty Annual
Maintenance Contract (PWAMC) and after completion of warranty period, L1
vendor has to execute the PWAMC on bank’s prescribed format.
PWAMC will cover both UPS and batteries.
PWAMC rate quoted by the vendors will be applicable on UPS and batteries, even
when the weak and bad UPS batteries are replaced with batteries purchased from
third party vendors. Vendors imposing any restrictions at a later stage as regards
replacement of batteries need not participate in the tender process.
PWAMC will be payable by us on quarterly basis after completion of every quarter
and on submission of Preventive Maintenance Report (PMC) for each UPS.
PWAMC rates will be valid for 2 years from the date of expiry of warranty period
Vendors offering warranty for UPS and batteries lower than 4 years, respectively,
are liable to be rejected at bank’s discretion.
The delivery and installation should be made within 14 days for from the date of
receipt of Purchase Order.
Please note that Bank has right to reject all/any of the quotations in case of any
deviation from the given specification and also if the required details are not given
in the quote. The decision of the bank will be final. The bank reserves the right to
consider or reject at any stage, all or any of the quotations without assigning any
reason whatsoever.
Bank reserves the right to change the locations as per Bank's requirement, before
delivery of the UPS systems and batteries.
L1 vendor should arrange for pre-delivery acceptance test certificate of UPS
systems from any government approved/recognized Organisation, viz. Pondicherry
Engineering College, Canara Bank, Sameer, ETDC, etc. and charges, if any will
have to be borne by L1 vendor.
Vendors unable to deliver the UPS within 14 days have to provide a stand by UPS
and Batteries on immediate basis until the new Batteries and UPS are provided at
no cost to the Bank.
Battery Stand should be provided along with the new UPS and Batteries without
any additional/ extra cost to the bank.
It may be noted that Bank will not enter into any negotiation except with the lowest
quoted vendor (L1). Bank will be arriving at the L1 vendor comparing the offered price
with the configuration as mentioned. Commercial quotation of vendors will be opened
only after ensuring the Technical quotation of vendor is in conformity with the
requirement given in the Annexure attached to this letter. Therefore, it is mandatory
that the vendor submit their quotation separately for Technical and Commercial in
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separate letter heads and vendors not adhering to this requirement are liable for
disqualification.
No Price Variations
The commercial offer shall be on a fixed price basis. No upward revision in the price
would be considered on account of subsequent increases in customs duty, excise tax,
sales tax, etc. Moreover, if there is any reduction on account of government levies/taxes,
during the offer validity period, the same shall be passed on to the Bank. However any
change in the service tax and or any such type of tax will be to the account of Bank.
Billing
The billing should be done as per the purchase order issued to the vendor. Octroi if any
will be paid extra as per the rate applicable for particular site after the production of
original receipt at Regional Office as per purchase order. The GST number of our bank
will be mentioned in our Purchase order.
Evaluation Process
Offers will be evaluated against the stipulated minimum eligibility criteria. Incomplete
offers or offers not complying with the eligibility criteria will be rejected summarily.
Please note that Bank has right to reject all/any of the quotations in case of any
deviation from the given specification and also if the required details are not given in the
quote. The decision of the bank will be final. The bank reserves the right to consider or
reject at any stage, all or any of the quotations without assigning any reason whatsoever.
Also the bank may place the orders as per requirements in the stipulated time.
Warranty
The offer must include comprehensive on-site warranty of minimum four years in the
case of 5KVA UPS and Tubular batteries and 3 KVA UPS and SMF batteries and
comprehensive on-site warranty of minimum two years in the case of SMF batteries from
the date of installation and commissioning of the equipments.
Vendor shall be fully responsible for the manufacturer’s warranty in respect of proper
design, quality and workmanship of all equipment, accessories etc. covered by the offer.
Vendor must warrant all batteries, against any manufacturing defects during the
warranty period. During the warranty period vendor shall maintain the batteries and
repair/replace all the defective batteries / components at the installed site, at no
additional charge to the Bank. The warranty should be supported by the OEM and not
by the vendors supplying the battery.
Quarterly Battery Testing
The vendor should check the batteries every quarter and should submit Battery Test
Report during warranty period.
6
Battery Maintenance
The Bidder will assume total responsibility for the fault free operation and maintenance
of the UPS and Battery during the warranty period as mentioned above.
Maintenance Standards Expected & Penalty
The vendor should ensure that the Batteries and UPS reported faulty / weak on any day is
set right on the same day and in no case later than 1 day from the time of reporting. The
vendor should provide replacement or service batteries within the stipulated period.
Temporary UPS shall be arranged by the vendor in case of emergency, where the vendor
is not able to rectify the problem in UPS even after 2 working days.
Last date of submission is on 23.02.2018, 12.00 PM, and tender opening date is
23.02.2018 at 12.15 PM; venue at Union Bank of India, Regional Office, 649 & 650,
Oppanakara Street, Coimbatore-641001. Kindly arrange to send your representative
to be present for opening of tender.
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TECHNICAL SPECIFICATION FOR 5 KVA UPS
ANNEXURE -1
Parameters
Technical specification
Technology & Topology Fully Microprocessor with PWM
technology with IGBTs.
Online Double conversion Type (With
Auto restart facility)
Input Source
Mains/Local Make DG Set ( UPS
should be compatible to take input
from local DG Set)
Active Power Factor
In built design
Correction
Input power factor
Better than 0.93
Input Frequency Range 46-54 Hz
Output power factor
VA at 0.7 power factor output
Input (Voltage)
160 V to 270 V
Output (Voltage)
230V +/- 5 %( both for load and supply
variations)(Base Voltage adjustable)
Frequency
50 Hz +/- 0.1% (Constant frequency
Output)
Waveform (Output)
Sine Wave form with TDH less than
3%
Isolation Transformer
Inbuilt double coil wounded type
Transient response
Less than 40 MS for 0 to 100% step
load change.
Minimum metering/
1. Backup available (Time for which
backup available say next 10 Min.
2. Battery low audio alarm.
3. Output OK indicator.
4. Input/ Output voltage meters.
5.Load Utilization Indicator
6.UPS on Mains/Battery
7. Output frequency
Inverter efficiency
Greater than 94%
Size
As compact as possible. Pl. State size.
UPS type
On line (to act as power conditioner as
well as Backup)
Inverter technology
Switch mode (PWM with IGBT
SWITCHES)
Battery charger
Current limited, maximum voltage
equal to 2.33 V/Cell.
Maximum charging
Vendor to specify (Not to exceed 10%
Current
of battery capacity)
8
Technical Compliance
(Y/N)
Back up desired
Quote for 4 hour Battery system
should have full load for specific
Period of 4 hr. of the 100% rated
capacity.
Nominal DC Bus of UPS Vendor to specify.
Battery type
TUBULAR
Battery make
Exide,Panasonic,
Global
Yuasa,
Hitachi, Amararaja only.
Overload capacity (1 hrs) 110% for 60 min.
125% for 10 min.
150% for 1 min
Overload capacity (4 hrs) 110% for 60 min.
125% for 10 min.
150% for 1 min
Noise level
<60db at 1 Meter
Protection
MCB, Fast acting Fuse, Electronic
Overvoltage4, under voltage, short
circuit,
Battery
under
voltage
protection
UPS warranty Period
4
years
onsite
Comprehensive
warranty from the date of installation
Battery Warranty
4 years for Tubular battery
Minimum VAH Rating
Backup/VAH
4 hrs
5 KVA
21000
We undertake to supply the UPS systems conforming to above specifications.
Authorized Signatory
Seal of Company
9
TECHNICAL SPECIFICATION FOR UPS 3 KVA WITH 4Hr. BACKUP: ANNEXURE -1
Parameters
Technology & Topology
Input Source
Active Power Factor
Correction
Input power factor
Input Frequency Range
Output power factor
Input (Voltage)
Output (Voltage)
Technical specification
Technical Compliance
(Y/N)
PWM
Fully
Microprocessor
with
technology with IGBTs.
Online Double conversion Type
Mains/Local Make DG Set ( UPS should
be compatible to take input from local DG
Set)
In built design
Better then 0.93
46-54 Hz
VA at 0.7 power factor output
160 V to 270 V
230V +/- 5 %( both for load and supply
variations)(Base Voltage adjustable)
Frequency
50 Hz +/- 0.1% (Constant frequency
Output)
Waveform (Output)
Sine Wave form with TDH less than 3%
Isolation Transformer
Inbuilt double coil wounded type
Transient response
Less than 40 MS for 0 to 100% step load
change.
Minimum metering/
1. Backup available (Time for which
backup available say next 10 Min.
2. Battery low audio alarm.
3. Output OK indicator.
4. Input/ Output voltage meters.
5. Load Utilization Indicator
6. UPS on Mains/Battery
7. Output frequency
Inverter efficiency
Greater than 94%
Size
As compact as possible. Pl. State size.
UPS type
On line (to act as power conditioner as
well as Backup)
Inverter technology
Switch
mode
(PWM
with
IGBT
SWITCHES)
Battery charger
Current limited, maximum voltage equal to
2.33 V/Cell.
Maximum charging Current Vendor to specify (Not to exceed 10% of
battery capacity)
Back up desired
Quote for 1 hour / 4 hour Battery system
should have full load for specific Period of
1 hr. /4 hr. of the 100% rated capacity.
Nominal DC Bus of UPS Vendor to specify.
Battery type
SMF
Battery make
Exide/Panasonic/Amararaja/Global
Yuasa/Rocket
10
Overload capacity (1 hrs)
Overload capacity (4 hrs)
Noise level
Protection
UPS Warranty Period
Battery Warranty Period
110% for 60 min.
125% for 10 min.
150% for 1 min
110% for 60 min.
125% for 10 min.
150% for 1 min
<60db at 1 Meter
MCB, Fast acting Fuse, Electronic
Overvoltage4, under voltage, short circuit,
Battery under voltage protection
Minimum 4 years
Minimum 2 years for SMF/4 years for
Tubular
Minimum VAH Rating
Backup/VAH
4 hrs
3 KVA
12600VAH
We undertake to supply the UPS systems conforming to above specifications.
Authorized Signatory
Seal of Company
11
ANNEXURE -2
FORMAT OF COMMERCIAL OFFER FOR 3 KVA UPS:
Your ref:
Date:
To
The Asst.General Manager,
Union Bank of India,
649 & 650, Oppanakara Street,
Coimbatore- 641001.
Branch: Udumalpettai
UPS COST
(With
Taxes,
Other
UPS
charges if
CAPACITY
any)
(5KVA
UPS*1)
(A)
Cost of 8 no.
100 AH SMF
Batteries(
Inclusive
of
Taxes, Battery
stand & other
charges if any)
(B)
Total
cost(Inclusive
of all )
C=(A+B)
UPS Make:
UPS
warranty
(Minimum
4 years)
Battery
Warranty
(Minimum
2 years)
Post
warranty
AMC
Rate/Year
UPS Model:
Battery Make:
Total Cost (C) = Rs…………..
Amount in words: Rs…………………………….
Terms & Conditions:
Delivery and installation: Within 14 days from confirmed Purchase Order
Please Note: (Battery make: Exide/ Panasonic/ Global Yuasa/ Hitachi/ Amararaja; No
other battery make is accepted.) The battery bank should have 8 no of 100 AH batteries
as mentioned. No other configuration other than 8 no of 100 AH SMF batteries is
accepted. Vendor should quote 8 no of 100 AH batteries for 3KVA UPS only.
Authorized Signatory with Company Seal
Name:
Designation:
Contact Numbers:
E-mail id:
12
FORMAT FOR COMMERCIAL OFFER FOR 8 SMF BATTERIES
(In vendors Letter Head)
Your ref:
Date:
To
The Asst.General Manager,
Union Bank of India,
649 & 650, Oppanakara Street,
Coimbatore- 641001.
Branch: Palani ATM
Sl.No Rate of 8 Nos of Battery
,100
AH
SMF Warranty
batteries (A)
Period
(minimum
years)
1.
Capacity: 3 KVA
Battery
make
Buy back of old 8 Nos Total
100 AH, SMF Batteries C=(A-B)
(B)
2
Total cost. (C) Rs…………………………
Amount in words: Rs…………………………….
Terms & Conditions:
Delivery and installation: Within 7 days from confirmed Purchase Order
Please Note: (Battery make: Exide/ Panasonic/ Global Yuasa/ Hitachi/ Amararaja; No
other battery make is accepted.) The battery bank should have 8 no of 100 AH batteries
as mentioned. No other configuration other than 8 no of 100 AH SMF batteries is
accepted. Vendor should quote 8 no of 100 AH batteries for 3KVA UPS only.
Authorized Signatory with Company Seal
Name:
Designation:
Contact Numbers:
E-mail id:
13
FORMAT OF COMMERCIAL OFFER FOR 5 KVA UPS:
Your ref:
Date:
To
The Asst.General Manager,
Union Bank of India,
649 & 650, Oppanakara Street,
Coimbatore- 641001.
Branch: Udumalpettai
UPS
CAPACITY
UPS
COST
(With
Taxes,
Other
charges
if any)
(5KVA
UPS*1)
(A)
Cost
of
20
no.
100
AH
Tubular
Batteries(
Inclusive
of Taxes,
Battery
stand &
other
charges if
any) (B)
Buyback
cost of
5 KVA
UPS (C)
Buyback
Cost of
20 no of
100 AH
Batteries
(D)
UPS Make:
Total
cost(Inclusive of
all)
(E=(A+B)(C+D))
UPS
warranty
(Minimum
4 years)
Battery
Warranty
(Minimum
4 years)
Post
warranty
AMC
Rate/Year
UPS Model:
Battery Make:
Total Cost (E) = Rs…………..
Amount in words: Rs…………………………….
Terms & Conditions:
Delivery and installation: Within 14 days from confirmed Purchase Order
Please Note: (Battery make: Exide/ Panasonic/ Global Yuasa/ Hitachi/ Amararaja; No
other battery make is accepted.) The battery bank should have 20 no of 100 AH batteries
as mentioned. No other configuration other than 20 no of 100 AH Tubular batteries are
accepted. Vendor should quote 20 no of 100 AH batteries for 5KVA UPS only.
Authorized Signatory with Company Seal
Name:
Designation:
Contact Numbers:
E-mail id:
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