Handicom
Symbol for Windows
Document Maker
(Version 4)
© Handicom, 2011, The Netherlands
Manual
SfW Document Maker
2011
Contents
Introduction..................................................................................................................... 3
Installation
Purchasing a license
3
3
1. The Document Maker main screen.............................................................................5
1.1 Hiding and showing elements in the window
1.2 Caption, menu and pop-up menus
1.3 Toolbar
1.4 Command bar
1.5 Vocabulary
1.6 The document
6
6
6
6
7
10
2. Page settings.............................................................................................................. 12
2.1 Margins
2.2 Paper format
2.3 Layout
2.4 Separator between symbol text and extra text
2.5 Symbols and symbol labels
12
13
13
13
14
3. Creating documents (mouse and keyboard input)..................................................15
3.1 Placing symbols by typing
3.2 Placing symbols: Select symbol dialog
3.3 Placing symbols: Vocabulary
3.4 How to import pictures
3.5 Drawing options per symbol or image
3.6 Placing text between the symbols
3.7 Other elements in the symbol text
3.8 Editing labels
3.9 Deleting symbol text
3.10 Moving symbol text
3.11 Copying symbol text
3.12 Extra (alphabetic) text
3.13 Managing files
3.14 Printing a document
15
15
17
18
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19
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20
20
21
21
22
23
4. How to adjust the program to a symbol user...........................................................24
4.1 Insert a User Vocabulary
4.2 Input: default, scanning or joystick
4.3 Bliss images on the Command bar buttons
4.4 Fewer and different commands in the Command bar
4.5 Fluent text output (FlexLex)
4.6 Save and load settings for a user
24
24
24
25
27
28
5. Scan options............................................................................................................... 29
5.1 Switch connection types
5.2 Switch number and function (scan technique)
5.3 Cursor movement (scan strategy)
5.4 Default action after selection
5.5 Timer settings
29
30
30
31
32
6. Creating documents (switch access)........................................................................33
6.1 Move the cursor in the document
6.2 Show/Hide the Vocabulary
6.3 Write and edit symbol text
6.4 Managing files
6.5 Print a document
33
33
33
37
39
7. Talk options ............................................................................................................... 40
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7.1 Speech synthesizer
7.2 Talk - Vocabulary
7.3 Talk - document
7.4 Switch to the Personal Communicator
40
40
40
40
8. Extra options............................................................................................................... 42
8.1 Choose another language for the labels
8.2 Translate a document into another symbol language
8.3 Change default file locations
8.4 Finding symbols in a document
42
42
42
42
9. Menu............................................................................................................................ 43
10. Toolbar...................................................................................................................... 48
11. Keyboard shortcuts.................................................................................................. 49
12. Annex 1: Word Prediction........................................................................................ 50
12.1 Starting and using Word Prediction
12.2 Settings
50
51
13. Annex 2: Grammar Guided Writing.........................................................................52
13.1 Navigation file
13.2 Speech output
13.3 Preview row
13.4 Action history row
13.5 Input for Concept-To-Text conversion
13.6 Concept-To-Text result
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© 2011 Handicom
Manual
SfW Document Maker
2011
Introduction
The Symbol for Windows Document Maker is a text processor for symbols. With this
program symbol language users can write letters, poems, stories etc. in their own
language. They can print the documents or save, reopen and change them, and send or
receive them through e-mail (optional).
The program is also very useful for non-handicapped symbol language users, such as
teachers and therapists. They can use it to make all kind of material.
The Document Maker is one of the programs in the Symbol for Windows software
series. Symbol for Windows software is designed to support communication, learning, and
rehabilitation etc. using symbol languages. Each program in this coherent set of
applications gives access to multiple symbol databases, such as PCS, Bliss, Beta and
Pictogram.
The series grows as new databases and new applications are added to the family.
Adaptable to the user’s needs
The Document Maker can be adjusted to the capacities of every single user.
• In the ‘scanning’ mode, the user operates the program via one or two switches or a
joystick.
• Fewer buttons on the special button bar for symbol language users make the program
less complex.
• An individual symbol ‘vocabulary’ makes writing a lot easier.
Page layout
With the different page layouts you can give every type of document the perfect look. The
symbol size, distance between the symbols and page margins are adjustable.
The Document Maker can add alphabetic text as the user chooses the symbols. This
alphabetic text can be placed line by line, at the right side or at the bottom of each page,
and can be edited.
Installation
The software can be installed from the Symbol for Windows CD-ROM or from the website
(download the Update Wizard first).
The CD-ROM will normally auto-play the setup program. If this feature is disabled on your
computer, run SfW_Setup.exe from the root of the CD-ROM. This will run the Setup
Assistant. Once this program runs, please follow the instructions on your screen.
After a few initial questions where you select the language of the user interface of the
Setup Assistant, you will see the Setup Assistant wizard. Check the information in each
page, accept the license agreement, and select the applications and databases you want
to install.
On the last page you can change the location on your harddisk where the applications and
databases are installed. We advise you not to change the suggested locations.
Warning! Some databases are very large. If you have limited space on your hard disk,
select only those databases that you want to use. You can always remove an installed
database with the Setup Assistant.
Languages
The Symbol for Windows software is available in Danish, Dutch, English, Swedish,
Finnish, German, Italian, Spanish and Polish and partly in Norwegian. Other languages
will follow.
This also applies to the symbol names and the category structure in all applications. For
up-to-date information, please visit our website or contact your local dealer.
Purchasing a license
You can run the programs without a license. However, the functionality of the applications
will be limited (e.g. printing and saving is not possible) and only a few symbols from most
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2011
of the databases are visible. (COMPIC and an older version of the Bliss database are free
of charge.)
Applications as well as databases can be ordered from your local dealer. You can apply
for either a software registration or a dongle.
Registration codes (software keys)
With software licensing, you get registration codes (‘software keys’) based on a unique
computer ID for your computer. The Setup Program generates this computer ID. To find it
press the button ‘Registration’ on the menu tab ‘Dongle/Codes’.
The computer ID has to be sent to your dealer. You get one registration code for each
module and for each database that you have purchased. Press the button ‘Registration’
on the menu tab ‘Dongle/Codes’ again to install the licenses obtained from your dealer.
Dongle
With a dongle the licenses are stored on a small hardware device that must be attached
to the printer port of your computer. You can install the software on multiple computers
and attach the dongle to the computer that you're using. If you whish to use this option,
you need to install a driver for the dongle first.
For training, setup and customizations please contact your local dealer.
Manuals
This manual will open on the computer when you choose Help – Manual, in the
Document Maker. Choose Help – Vocabulary to open the manual “How to make a
Selection Set”.
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Manual
1.
SfW Document Maker
2011
The Document Maker main screen
The Document Maker window contains the following elements.
• At the top you can see the caption. This is the topmost bar with the title of the window
and buttons to minimize, maximize and close it.
• The menu, under the caption, gives access to all the program's facilities.
• The toolbar, under the menu, gives access to the most commonly used functions of
the program through a number of buttons.
• To the left you can see the Command bar, with buttons that give the symbol user
access to (a selection of) the program's facilities. By default the Command bar is not
visible.
• The Vocabulary, when visible, provides access to all symbols in one symbol database,
to a selection of symbols in an individual vocabulary, or to files (images or sounds) on
the computer. The Vocabulary window can be moved up and down, enlarged or made
smaller and the floating window can be docked on the left side or on the lower half of
the screen.
• The remainder of the window shows the document you are working on.
All these elements can be hidden and unhidden.
Focus
When you are working with the Document Maker, different parts of the screen can be
activated. In other words,either the document, or the Vocabulary (if visible), or the
Command bar (if visible) has the focus. The focused, or activated, part will react to the
signals, such as keystrokes, that you send to the computer.
Exceptions are the [Alt] + <letter> combinations of the menu.
You can always see which part of the window has the focus because that part will have a
red border or indicator.
Using the keyboard
You can move the focus to another part of the window counterclockwise using the [Tab]
key. [Shift] + [Tab] moves the focus the other way round.
Note: the Vocabulary can't get the focus unless it is docked (see chapter 1.5.5, Moving,
docking and resizing the Vocabulary).
Use the arrow keys to select an item within the focused part; press Enter to select it.
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Using the mouse
With the mouse you can click on any item in the window. If it is a button or menu item, the
corresponding function is triggered. The focus is not very important when using the
mouse, because whichever part of the window you click, automatically gets the focus. It is
important however, to place the focus on the document if you want to add symbols to it by
typing.
1.1
Hiding and showing elements in the window
All parts of the Document Maker window can be hidden, except the document itself.
•
•
•
Open the View menu and click on the part of the window that you want to hide or
show, or
Use one of the keyboard shortcuts:
[Ctrl] + [Alt] + C to hide or show the caption
[Ctrl] + [Alt] + M to hide or show the menu
[Ctrl] + [Alt] + T to hide or show the toolbar
Note: Use the left [Ctrl] and [Alt] key.
Or click with the right mouse button somewhere in the document (but not on a symbol
or text). In the pop-up menu you can check the parts of the window that you want to
show or remove the checks for the parts that you want to hide.
Each of these parts will be described in the chapters below.
1.2
Caption, menu and pop-up menus
The caption is the topmost bar with the title of the window and buttons to minimize,
maximize and close it.
Through the menu you can control the program. When a menu item is not available, it
looks dimmed. For example when there’s no symbol selected, a number of items in the
Edit menu will be disabled.
Some menu items can be activated through a shortcut: a special key combination you
press to perform the command. You will find the shortcut next to the menu item.
When you right-click on a part of the window, a pop-up menu will appear. It depends on
the part that you’ve clicked on, which pop-up menu appears. Try right-clicking on a
symbol, a text, some other part of the document, and on the vocabulary.
1.3
Toolbar
The Toolbar is by default located at the top of the window. The buttons are all equivalent
to one of the menu items.
The buttons can only be activated with the mouse (or a device that works like a mouse),
not with keys.
1.4
Command bar
Just like toolbar buttons and menu items, the buttons on the Command bar refer to
certain functions. Symbol users can operate the Document Maker independently using the
Command bar, because it can be used with scanning.
Command Bar Location and Size Settings
Choose Options – Command Bar to change the location of the Command Bar and the
size and shape of the buttons.
The Command Bar can be located to the right or to the left of the document.
You can set the width of the buttons in pixels.
By default the buttons are square-shaped. If you choose the option ‘Stretch’, the buttons
are stretched out in order to use all available space in the Command Bar.
You can read more about the Command bar in:
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- chapter 4.3, Bliss images on the Command bar buttons
- chapter 4.4, Fewer and different commands in the Command bar, and
- chapter 6, Creating documents (switch access).
1.5
Vocabulary
A Vocabulary (also called a selection set) provides access to a set of symbols, images,
files and/or text.
The Vocabulary can give the user access to:
- All symbols in one symbol database (presuming there is a license for it). The
symbols are arranged according to the standard Symbol for Windows category
structure. Read more about this in chapter 1.5.2.
- A user vocabulary. In this kind of Vocabulary symbols, images and files can be
mixed, and it can give access to program functions. More about this in chapter
1.5.1.
- files (images and sounds) on the computer in one or more folders. More about this
in chapter 1.5.4.
Tip: with the Image Manager you can make new Symbol for Windows databases. With
the Image Manager and the Vocabulary Maker you can build vocabulary files for private
SfW databases.
The Vocabulary can also change into a grid for Word Prediction or
Grammar Guidance; see the annexes.
1.5.1 Open, close and show/hide the Vocabulary
Open a Vocabulary
To open a symbol database in the Vocabulary, choose Vocabulary – Display and select
Concept Browser. By default, the COMPIC database will be opened; the symbols are
arranged according to the Symbol for Windows category structure.
If you want the Concept Browser to show a different database, right-click on a field in the
vocabulary and choose Viewer Properties. Now you can select a database from a list.
When you close the Concept Browser and open it again, it will start with the database that
was last open.
If you don’t have a license for the symbol database the Vocabulary gives access to, you
will only see a sample selection of the symbols.
To open a user vocabulary, choose Vocabulary -Open, from the menu.
Vocabulary files have the extension .mnu, but Personal Communicator Charts (.pcc files)
can also be opened as a vocabulary. Select a Vocabulary and click OK or press Enter.
Only one vocabulary can be open at a time.
Close the Vocabulary
When hidden, the Vocabulary remains present in the random access memory of the
computer. Via the menu, Vocabulary – Close, you can remove the Vocabulary from the
computer's memory. This can make the program run a bit faster (only on older, slow
computers).If you just want more space on the screen, it’s better to only hide the
Vocabulary.
Hiding and showing the Vocabulary
You can hide the Vocabulary and make it visible again
• by clicking on the toolbar button Show/hide source Vocabulary
• via the menu View – Vocabulary
•
by clicking on the Command bar button Full screen (to hide the vocabulary) or Split
screen (to show the vocabulary again).
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1.5.2 Create or change a Vocabulary
Creating a User Vocabulary with the Vocabulary Maker
In the Vocabulary Maker you can drag-and-drop symbols, images (or image files) and
entire pages or sets of pages from a source vocabulary (like a standard database, an
existing user vocabulary or files on the computer) to the User Vocabulary. You can save
and print the Vocabulary. After saving the user vocabulary it can be opened in the
Document Maker and in the other Symbol for Windows programs.
Creating or editing a User Vocabulary in the Document Maker
In the Document Maker it is not possible to fill the user vocabulary using another
vocabulary, but it is very well possible to make or edit a Vocabulary in the Document
Maker.
First, click on Vocabulary – Settings in the menu, and then on Allow editing. Or rightclick on the Vocabulary and check Allow editing.
Note: If you don’t want the Vocabulary to be changed, make sure that Allow
editing is switched off.
Now right-click on the vocabulary to edit it.
Tip: You can open the manual ‘How to make a selection set’ directly
from the Document Maker. Right-click on the vocabulary and choose
Vocabulary – Help. Alternatively, you can also find the manual
(Menu.doc and Menu.pdf) in the directory
ProgramFiles/Handicom/SymforWin/Manuals and open it with Word or
with the Adobe Acrobat Reader.
1.5.3 Show/hide symbol names in the Vocabulary and choose font
You can show or hide the symbol names in the Vocabulary and choose a font for them.
Choose Vocabulary – Properties from the menu.
Check the option ‘Show symbol names’ to show the names; remove the check to hide
them.
To have the names displayed in a different font, check the option ‘Special font for names’
and then click on the button Font. Choose a font and click on OK.
The chosen font will be used for all fields in the Vocabulary.
1.5.4 Browse files (images or sounds) using the Vocabulary window
Choose Vocabulary - Display in the menu and click on Explore folder to view and place
images or Sound player to browse and play sound files.
The vocabulary window will now show the contents (images or sounds) of one folder on
the computer.
The default folder for images is \Program Files\Handicom\Symforwin\Images.
The default folder for sounds is \Program Files\Handicom\Symforwin\Sounds
You can choose a different folder, changing the content properties of the viewer (see next
chapter).You can also change how the folders are shown: how many (rows and columns)
are seen at a time, with what background colour, et cetera.
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To do this, change the layout properties of the viewer (see also next chapter).
A subfolder field in the vocabulary has a folded corner and it shows the first two
images that are present in the underlying folder. If you want the folder to be
represented by another image, rename the image into Folder.xxx (xxx being a
valid graphical extension: .bmp, .gif, .jpg, .jpeg, .wmf or .emf) and place it in the
underlying folder.
Changing viewer properties
Before you can change the viewer properties, you have to switch to the viewer type that
you want to change: choose Vocabulary – Display and then Explore folder or Sound
player.
Viewer properties: content
Right-click on a field in the graphic menu and choose Viewer properties from the popup menu.
In the window that appears you can choose
• which folder will be shown first
• If the user is allowed to view subfolders as well
• The highest folder level that the user can look in.
• If only images or sounds should be shown or only files with a certain extension
• What other information becomes visible: name of the folder, file name, extension.
Finally click on OK. The settings will be saved and will be used even the next time you run
the Document Maker.
The Sound player shows the same image for all sound files.
To make the sound player show a particular image for a particular sound file, you
have to place an image with the same name (but with its own extension) as the
sound file in the same folder. E.g. if a sound file “dog.wav” and an image “dog.gif”
exist in the same folder, the Sound player will use the image “dog.gif” to represent
the sound file “dog.wav”.
Viewer properties: layout
First make sure that the graphic menu is editable. Right-click on a field in the graphic
menu and choose Allow editing in the pop-up menu.
Then right-click on a field in the graphic menu and choose Page properties from the
menu. The ‘page’ settings determine the way all folders look. It is not possible to make
different layouts for different folders.
You can now change a number of settings.
On the tab menu Page:
• The number of rows and columns
• The background colour of the page; this will only be visible when there is a space
between the fields
• The space between the fields
• The colour and the width of the borders around the fields
• The background colour of the fields that refer to another folder.
On the tab menu Field:
• The background colour of the fields
• Font, placing and scaling of the label (this is the file name)
• Scaling of the image.
Finally click on OK.
The settings will be saved and will be used even the next time you run the Document
Maker.
1.5.5 Moving, docking and resizing the Vocabulary
The Vocabulary window can float above the chart. You can resize this window and move
it, like all other windows.
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It can also be docked on one of the sides of the Document Maker window.You can dock
or float the window via the menu: Choose Vocabulary - Properties, in the menu. Under
Position, tick Floating, Bottom docked, Left docked, Right docked or Top docked.
How to resize the docked Vocabulary
There are two ways to resize the Vocabulary when it is docked.
1. With the Splitter
The Splitter is the gray border between the Vocabulary and the chart. Left-click on it
and keep the mouse button pressed down and move the mouse to make the
Vocabulary bigger or smaller. Release the mouse button when you are satisfied with
the new size.
2. Via the menu
Choose Vocabulary – Properties from the menu.
Set the height of the Vocabulary by entering a new value (max. 75 percent).
1.5.6 Browsing the Vocabulary
The Vocabulary is structured like a grid of boxes. You can click on the boxes or use the
arrow keys to navigate to a box and then press <ENTER>.
Each box in the grid can be empty or hold one or more symbols, images and texts. By
default, when you click or select a box with a symbol in it, the symbol is placed in the
document. If the Vocabulary is used to view files on the computer, each field contains only
one file.
A box can also refer to another page (sub-menu) with symbols.The boxes that refer to
another page have a folded edge like a paper page, or they have a corner cut off (at the
top right). When you click on a field that links to another page in the vocabulary or to
another folder, the other page or the other folder is shown. When the field has a folded
corner, the content of the field will not be placed in the document when the underlying
page is opened. When the field’s corner looks cut off, its content will be added to the
document and the page that the field links to will be shown.
When the Vocabulary shows an entire symbol database, the box in the top left corner
returns you to the previous menu. In the main menu of the concept browser and the folder
explorer, the top left box refers to the user vocabulary, provided that a user vocabulary
has been opened earlier.
1.6
The document
The remainder of the screen shows the document that you are writing. To see more of the
document, you can hide the Vocabulary, the Command bar, the Toolbar, the Menu and
the Caption. You can also zoom in and zoom out using the three toolbar Set Scaling
buttons.
To scroll you can use the arrow keys. Move the cursor up or down until the part that you
want to see is visible. You can also use the scrollbars, with the mouse.
1.6.1 Zoom in or out
You can zoom in or out using the toolbar or the menu.
The toolbar
The toolbar contains two Zoom buttons (zoom in, zoom out) and three Set scaling
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buttons. Each of the scaling buttons represents a zoom level.
Scale to text width. You can see the left and the right border of the text.
Scale to page width. You can see the left and the right edge of the page.
Scale to ‘full page’. Click this button to see the top and the bottom of a page.
Menu
If you want to change the scaling to another value, choose Options – Set Scaling, from
the menu.
If you want to see more details and fewer symbols at one time, choose a higher scaling
percentage (with a maximum of 400).
If you want to get a better overview, choose a lower percentage.
1.6.2 Show/hide markers
Markers are light gray lines and codes. They give on-screen information about the layout
of a document. They won’t be printed when you print out the document.
To make the markers visible, choose View from the menu and checkmark the option
Markers.
To hide the markers, clear the checkmark before Markers.
What do these codes mean?
A thin gray line marks the end of a margin. The four lines form a square in which text can
be entered.
T: Each symbol to which additional text is connected, is marked with a gray T on the top
right side.
S: Spaces are marked with S.
SRet: this code marks the end of a line in a symbol sentence that is longer than one line.
Hret marks the end of a chapter.
Spage marks the end of page, in a text that goes on on the next page.
Hpage marks the end of a page.
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2.
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2011
Page settings
Usually, before you start writing, you already know what kind of document you want to
make. It may be course material, or a letter to a friend, or a story that is going to be
published in a magazine.
Different types of documents require different layouts. This chapter explains how to
change the settings for the layout.
Note: these settings will be applied to every page in the document!
To change the layout settings,
• Click the Page setup toolbar button or
• choose Options - Page setup from the menu.
The Page setup dialog will appear.
This dialog has four or five menu tabs; four when you don't want to place extra text, five if
you do.
1. Margins - to change the margins around the symbols and text
2. Paper format - to change the paper size and the paper orientation
3. Layout - to choose ‘symbols only’ or change the settings for the extra text
4. Separator - to change and/or move the separator between the symbol text and the
extra text.
5. Symbols - to change the symbol height and the space between the lines of symbols,
and to position and layout the symbol labels.
Explanation about each of these menu tabs will follow in separate chapters.
On every menu tab you see:
- options at the left
- a preview of the document at the right
- the buttons OK and Cancel under the preview.
When you have finished changing the settings, you can click on the OK button. The
settings will be applied to the document. If you want to leave the dialog without applying
the new settings, click the Cancel button.
Notes:
1. You can enter the values by typing in the edit boxes, or by clicking the up and down
arrows next to the edit boxes. When you click on the up and down arrows, the values
change by certain increments. By typing, you can add a value with higher precision.
This is especially useful for e.g. spacing between symbols, where 1 or 2 mm makes a
real difference.
2. The values you enter are assumed to be in cm (centimeters). You can also enter
values in inches or millimeter. To do this, add the unit to the number, like 1.5i or 1.5"
for inches, or 12 mm for millimeters. The Document Maker converts the values you
enter to cm. Internal precision is 0.1 mm.
2.1
Margins
Margin settings can be found on the first menu tab of the page setup dialog (Options Page setup). On this tab menu you can determine how much space on each page is
reserved for symbols and text. The margins are measured from the edge of the symbols
or text to the edge of the paper.
Type a distance or use the spinbutton to set the margin. The preview will show the effects
of the values that you enter for each margin as soon as you press [Tab] or click on
another field.
-
You can set the margins as wide or as narrow as you want. Your printer imposes the
only restriction here. Most laser printers can print very close to the edges (5 mm); inkjet printers usually cannot print the bottom 1.5 cm of a page.
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When you try to print a document that contains text outside the printer’s margins,
Windows will give an alert. When you command the printer to continue, it will print the
page but ignore the text the printer’s margins.
2.2
Paper format
The tab menu Paper format can be used to change the size and the orientation of the
paper (Options – Page setup, 2nd tab menu).
Paper size
Under ‘Paper size’ you can find ‘A4’ and ‘user defined’. When you choose ‘User defined’,
you can enter the width and the height of your paper.
Paper orientation
Choose ‘portrait’ or ‘landscape’ for the orientation of your paper. The default setting is
‘portrait’.
2.3
Layout
You can use the third tab menu in the Page setup dialog (Options – Page Setup) to
determine how symbols and (optional) additional text are arranged on the pages.
On this menu tab you can choose if you want to have additional text in the document and
you can change it's location, font, size, color and style.
Symbols only or symbols and additional text
If you don’t want extra text in the document, choose ‘Symbols only’.
If you do want to add extra text, you have to choose one of the other options. At the same
time you choose where the extra text will be located: at the right side of the page, at the
bottom of the page or below the lines of symbols.
Choose a font for additional text
To change the font from the additional text, click on the button ‘Text font’. A Windows
dialog appears. Now you can choose one of the fonts that are available on your computer,
and its style and size. You can apply special effects by checkmarking the box for an
option. You can also choose a color. Note that if your printer can’t print colors, it will
convert the chosen color to a gray.
2.4
Separator between symbol text and extra text
You can tell how much symbol text and how much additional text you want, on the fourth
menu tab in the Page setup dialog (in the menu: Options – Page Setup). This menu tab
is not visible if you have chosen 'Symbols only' on the third menu tab.
Position of the separator
Type another value to move the separator, giving more room to either the symbols or the
extra text.
Margins on both sides of the separator
Type a value to make the margins on both sides of the separator bigger or smaller. Note
that the width of both margins is the same.
Show or hide the separator
The separator doesn't have to be visible. Checkmark the option 'Show separator' if you do
want it to be visible.
Color
To change the color of the separator, click on the colored box and select a color or define
a new color. Then click on the OK button.
The background of the colored box turns into the chosen color.
Note that if your printer can’t print colors, it will convert the chosen color to a gray.
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Width
Type a value to make the separator wider or smaller.
2.5
Symbols and symbol labels
The layout of the symbols (height, margins etc.) is set at the fifth menu tab of the Page
settings dialog (choose Options – Page Setup, in the menu).
Symbol height
You can only change the symbol height. The program calculates the width of the symbols.
Horizontal spacing
The horizontal spacing is the spacing between the symbols on one line.
Vertical spacing
The vertical spacing is the space between the lines.
Font for text between the symbols
You can type text between the symbols. The font of the text is set here. Click on the Font
button.
Show labels
Checkmark this option to make the labels of the symbols in the document visible.
Space between symbols and labels
You can move the labels downward or upward.
Font for symbol labels
Click on the button Font to choose a font for the symbol labels.
Place label above symbol
Checkmark this option to place all labels above the symbols.
Force symbols black-and-white
Checkmark this option to display all symbols in black-and-white.
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Creating documents (mouse and keyboard input)
Switch access users and mouse and keyboard users will write their documents in a totally
different way. This chapter helps mouse and keyboard users.
3.1
Placing symbols by typing
Symbols can be inserted very easily by just typing.
To select a database, you can:
− choose a Representation using the menu Options – When typing..., or
− open the Select Symbol dialog once (see the next chapter) and select a database.
Check these two settings before you start typing:
• Under Options – When Typing, you have to select insert Symbols or Symbols +
Prediction; the selected option becomes grey.
• Under Options – When Typing the option Show Dialogs must be checked off.
Now you can start typing.
It depends on the chosen option what will happen when you start typing:
− Insert Symbols: the typed characters appear in the document until you hit the space
bar or the Enter key. Then the Document Maker will try to find a symbol in the
selected database for the word that you’ve typed. The Document Maker can usually
find the symbol that matches an inflected word (e.g. “was” is an inflection of “to be”).
− Symbols + Prediction: when you type a character the Document Maker will look up
the first symbol that starts with that character.
Note: before you hit the space bar or the Enter key, you can use the Up and
Down key to select another concept.
Next or previous concept
Words can have several meanings. If the symbol that appears has the wrong meaning, try
pressing F5 to find the first symbol that is linked to the next concept with the same word.
Press Shift + F5 to find the first symbol that is linked to the previous concept with the
same name.
Next or previous image synonym
When there are several symbols linked to the same concept, you can get the next symbol
by pressing F6. Press Shift + F6 to get the previous symbol.
Fluent text
Both the labels and the alphabetic text can be converted automatically into fluent
text. To activate the fluent text output check the option Fluent text output, in the
Options menu. Note that this option only works if you have a FlexLex license.
When you don’t have a license the fluent text output will stop after a few
sentences.
3.2
Placing symbols: Select symbol dialog
You can open the Select symbol dialog in several ways:
1. Under Options – When Typing, choose Symbol; this option will become grey when
it is activated. The option When Typing - Show Dialog must also be checked. Now
you can start typing, to open the dialog.
2. Select Edit - Select symbol, in the menu.
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3.2.1 Select symbol dialog
• Concept names and synonyms
The list in the middle contains concepts. Of each database, several symbols can be linked
to the same concept. For instance, when there are several symbols for the concept
‘house’, they are all linked to the concept ‘house’.
When you click on a concept name in the list in the middle, only the first symbol that is
linked to the concept is shown in the preview box to the right.
When there are more symbols available for the chosen concept, the buttons Show
Previous Synonym and Show Next Synonym will be enabled. Below the preview you find
the synonym number and the total number of synonyms available for this concept.
• Symbol databases
Above the preview box you can see which database is currently selected. You can choose
another database from the list that unfolds when you click the small arrow key at the right
of the list. The list will only show names of databases that are installed on the computer.
• Categories
On the left you see the Symbol for Windows category structure. When you click on the
name of a category, the list in the middle fills with all concepts that occur in that category
in the chosen database.
A [+] placed before the name of a category means that there are sub-categories. Click
with the left mouse button on the [+] to unfold a category. Now you can select one of the
sub-categories to be able to browse a smaller selection.
• Options
Below the category structure you will find several options which can make searching
easier:
1. When a symbol database doesn’t contain too many symbols, many categories and
sub-categories will be empty or almost empty. Check this option to remove the empty
categories from the category structure and to place the contents of very small subcategories in their ‘parent’-category. When you choose another symbol database, the
category structure will be adapted to that database.
2. If the second option is activated, the category structure functions as follows. When you
click on the name of a category that contains subcategories, the list in the middle will
be filled with all concepts, which occur in the chosen database as well as in the chosen
category, and in all its sub-categories. (This is always the case when you click on the
main category, whether this option is activated or not.)
3. The option ‘Remember current category’ makes the dialog remember which category
was open when the dialog is closed. Next time you open the dialog, it will open with the
same category.
4. The fourth option allows you to search the database using the original symbol names.
This option is only available for certain databases that (sometimes) require this, like
the Dutch sign language database.
• Find buttons
You can use the Find- and Find Next button to look for a word or the part of a word. The
(part of the) word is looked for in all categories. If a name is found in which the (part of
the) word occurs, the category-list shows to which category it belongs, adding a gray
background to the name of that category.
3.2.2 Placing symbols
First you have to find the symbol. Click in the list or in the concept box at the top of the list.
Now you can browse the list in the middle very quickly by typing the first letters of the
concept/symbol you are looking for.
If you can’t find it this way, use the category structure or the Find buttons.
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Note: Keep in mind that the names of concepts can differ from the symbol names that
were originally used in each database. And, if you are looking for a particular symbol,
don’t forget to check for synonyms!
When you have found the symbol, you can press Enter or click OK to place it in the
document. Click Cancel or press Esc to return to the chart.
3.3
Placing symbols: Vocabulary
Using the Source Vocabulary is another way to find and place symbols. To place a symbol
from a Vocabulary, you can drag it from the Vocabulary and drop it in the document using
the mouse or simply click the symbol, it will be placed in the document automatically (if
you haven’t changed the default action on clicking a symbol in the vocabulary, see chapter
7.2 for more information).
Note:
Default vocabularies provide access to one symbol database at a time. The symbols are
arranged according to the Symbol for Windows category structure.
You can use and/or make a personal Vocabulary instead, see chapter 4.1, Insert a User
Vocabulary.
Chapter 1.5, Vocabulary, explains how you can open and close, show or hide, or move a
Vocabulary.
3.3.1 Finding symbols in a Vocabulary
If you don't know where to find the symbol that you want to use, you can search the
Vocabulary by browsing through it; see chapter 1.5.6, Browsing the Vocabulary.
There is another way to quickly go to another page: Click on Vocabulary – Go to page…
in the menu. The Document Maker shows a list of all the pages in the Vocabulary. When
you select one and click on OK, the page is shown immediately.
You can also use the Find function.
• Select Find – Find in Vocabulary from the menu, or
• right-click on the Vocabulary and select Find from the popup menu.
With the dialog that appears you can look for symbols (first two pages) or for images (last
page).
1
Type a name
On the first tab card you can type the name of the symbol you are looking for, or just a few
characters that form part of the symbol’s name.
2
Browse the categories
When you press the button with the text ‘Select a symbol’ the Symbol selection dialog with
the category structure will be opened. The use of this dialog is explained in chapter 3.2,
Placing symbols: Select symbol dialog.
3 Find an image (look for a certain file)
Individual Vocabularies may contain imported images. You can look for imported images
if you know the file name. Type the name of the file or use the browse button to look on
the hard disk, a floppy or a CD.
When you press [Enter], the dialog disappears; the Vocabulary displays the first page that
contains a symbol with the given name (method 1), the selected symbol (method 2) or the
given file name (method 3).
Find next, Find previous
The symbol, symbol name or file name may occur in the Vocabulary more than once, on
different pages. To make the Vocabulary display the next or previous match,
• Choose Find – Find next in Vocabulary or Find previous in Vocabulary, from the
menu, or
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right-click on the Vocabulary and choose Find next or Find previous from the popup
menu.
3.3.2 Zoom in on a symbol
You can zoom in on the symbols in the Vocabulary:
• press [F12], or
• right-click on the vocabulary and choose Vocabulary – Zoom picture from the pop-up
menu or
A window pops up with an enlarged view of the symbol. You can re-size this window to
see the symbol even larger.
Clicking the mouse or pressing any key will remove the pop-up.
3.4
How to import pictures
You can import images and symbols that are available to you in a digital form, in the
document.
You can do this using the Vocabulary or using the Import function.
Using the Vocabulary
This method is the quickest, especially if there are several images in files on the computer
that you want to place in the document.
1. First make sure that the Vocabulary shows the files in a folder on the computer.
Choose Display in the menu Vocabulary and click on Explore folder. Chapter 1.5.4
explains how to change which file type(s) and which folder become visible and which
folders other than the default starting folder can be browsed as well.
2. Make sure that the focus is in the document where you want to import the file.
3. Click on the image in the Vocabulary to place it in the document.
Using the Import function
Move the cursor in the document to the position where you want to place the imported
image or symbol. Then
• Select Edit - Import Picture, in the menu, or
• Press down the keys [Ctrl] + i.
In the File-open dialog, enter the filename or select the file containing the image or
symbol. Note that you can only import *.BMP files (Bitmaps), *.WMF or *.EMF files
(Windows Metafiles), *.JPG or *.JPEG files and *.ICO files (icons).
Notes:
1. Symbols and images are not stored in the document file. That would make the file
much too big. Do not move, delete or rename an image file after importing it in a
document. The Document Maker won't be able to find deleted, moved or renamed
images the next time you open the document.
2. To use a document that includes imported symbols on another computer, you have to
copy the image files to the other computer and place them in exactly the same
directory as on the first computer. (See also chapter 3.13.4.)
Tip! Copy or move image files to the program's directory – the directory where DM.exe is
found - before importing them into the document. Then import them. When you want to
use this document on another computer, you only have to place the images in the
program's directory on the other computer - wherever that directory is.
3.5
Drawing options per symbol or image
There are some drawing options that can be set per symbol or image.
You can
• change the size
• convert a colored symbol to a black-and-white symbol
• add an 'opposite' indicator.
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Right-click on the symbol, image or photo. From the pop-up menu that appears, choose
Draw options.
Or click on a symbol (or image, or photo), open the Edit menu and choose
Representation - Draw options.
Size
The size and shape of a symbol or photo can change when you choose ‘Stretch’. By
default, every image keeps its own aspect ratio.
Color
An originally colored symbol can be drawn in black-and-white.
It is not possible to draw a black-and-white symbol with colors.
Opposite indicator
By adding a white, red or black cross or line to the image or symbol, you can make the
symbol or image express the opposite meaning.
3.6
Placing text between the symbols
To insert text between the symbols and images, you can:
1. move the cursor in the document to the position where you want to insert the text.
Now you can start typing. Note that in the menu, under Options – When typing,
‘insert Text’ must be checked.
2. Move the cursor in the document to the position where you want to insert the text.
Choose Edit - Insert text, in the menu. You can type the text in the small dialog that
appears. Click OK or press [Enter] to place the text in the document.
3.7
Other elements in the symbol text
Move the cursor in the document to the position where you want to insert a space, line
break or page break.
Space
• Click on the button Space in the toolbar, or
• press the space bar on the keyboard.
Line break
• Click on the button New line, in the toolbar, or
• press [Enter].
Page break
• Click on the button New page, in the toolbar, or
• press [Ctrl]+ [Enter].
3.8
Editing labels
You can edit the labels that belong to symbols in the document, on the condition that the
labels are visible.
To edit a label,
• Double-click on the symbol, or
• select Edit – Representation – Change label, in the menu, or
• right-click on the symbol and select Change label, in the pop-up menu.
Type the new label in the dialog that appears.
Press [Enter] or click on OK to insert the new label in the document.
You can change all labels back to the original state with one menu option.
Choose Options – Default labels. Note that (ungrouped) extra text will
change back to the original state together with the labels!
Next
label
synonym, previous label synonym
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Many concepts have several label synonyms, for instance “1” and “one” are label
synonyms for the same concept.
When you choose a symbol, the synonym that you have chosen becomes the label (if
labels are visible, and when the label is not identical to the symbol – e.g. a number or
punctuation mark).
You can change the label into another synonym for the same concept.
Press Shift + F7 at the same time to switch to the previous label synonym, or right-click on
the symbol and choose Previous label synonym from the pop-up menu.
Press F7 to switch to the next label synonym, or right-click on the symbol and choose
Next label synonym from the pop-up menu.
Notes:
1. Read chapter 2.5, Symbols and symbol labels, if you want to find out how to make the
labels visible or how to change their layout.
2. You can also change the labels in the Vocabulary; see chapter 4.1, Insert a User
Vocabulary.
3.9
Deleting symbol text
There are different ways to delete symbol text.
Symbol text comprises the symbols AND other elements, such as text and spaces, and
the extra text that is linked to the symbols.
•
•
•
Move the cursor in the document to the RIGHT of the element that you want to delete;
press [Backspace], or
Move the cursor in the document to the LEFT of the element that you want to delete;
press [Delete], or
select the symbol or space or a group of symbols/spaces/etc.: drag over it with the
mouse, keeping the left mouse button pressed down; or press the [Shift] key and
select it using the arrow keys. Then,
•
press [Delete], or
•
click on the button Cut in the toolbar, or
•
press [Ctrl]+X, or
•
open the menu Edit and select Delete or Cut.
3.10
Moving symbol text
Select the symbol or space or the group of symbols/spaces/etc. that you want to move:
drag over it with the mouse, keeping the left mouse button pressed down; or press the
[Shift] key and select it using the arrow keys.
There are different ways to move the selection.
• With the mouse.
Click on the selection (keep the mouse button pressed down) and drag it to another place
in the document. You will see a small rectangle close to the mouse. Release the mouse
button when your mouse is where you want the selection to be placed.
• With keyboard shortcuts.
Press [Ctrl]+X, or [Shift]+[Delete] to cut the selection. Then move the cursor in the
document to the place where you want to move the selection to. Press [Ctrl]+V, or [Shift]+
[Insert] to paste the selection back in the document.
• With toolbar buttons.
Click on the button Cut. Move the cursor in the document to the place where you want to
move the selection to. Click on the button Paste.
• Using the menu.
Select Edit - Cut. Move the cursor in the document to the place where you wanted to
move the selection to. Select Edit - Paste.
Note:
When you move a symbol, the label and the extra text that belong to the symbol are
moved as well.
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Copying symbol text
Select the symbol or space or the group of symbols/spaces/etc. that you want to move:
drag over it with the mouse, keeping the left mouse button pressed down; or press the
[Shift] key and select it using the arrow keys. Then,
• Press [Ctrl]+C, or [Shift]+[Insert] to copy the selection. Then move the cursor in the
document to the place where you want to copy the selection to. Press [Ctrl]+V, or
[Shift]+[Insert] to paste the selection back in the document.
• Click on the toolbar button Copy. Move the cursor in the document to the place where
you want to copy the selection to. Click on the toolbar button Paste.
• Select Edit - Copy, in the menu. Move the cursor in the document to the place where
you want to copy the selection to. Select Edit - Paste.
• Right-click on the selection and choose Edit - Copy, in the pop-up menu. Move the
cursor in the document to the place where you want to copy the selection to. Select
Edit - Paste.
3.12
Extra (alphabetic) text
You can't have extra text in a document without reserving a part of all pages for the extra
text. Read chapter 2, Page settings, for explanation about this.
3.12.1 Switch Auto Text on/off
The labels of symbols that you place in the document can be added automatically to the
additional text at the same time. This option is called ‘Auto Text’.
To switch Auto Text ON, choose Options in the menu, and checkmark ‘Auto Text’.
To switch Auto Text OFF, choose Options in the menu and clear the checkmark before
‘Auto Text’.
Automatically added symbol labels can be a good starting point for the additional text, but
of course you don’t want symbol labels only in the additional text. The text can be edited.
Also it can be very useful to have the added texts (not the symbol labels) of a group of
symbols joined in one text.
If you have placed some symbols while Auto Text was switched off, then their labels
cannot be added automatically to the additional text any more. If you want the labels in the
additional text, you will have to type them yourself.
Notes:
• You can change the font, size and style of the additional text any time you want. Turn
to chapter 2, Page settings, to find out how.
• The additional text will only be placed in the document if the page settings provide
space for extra text. Choose Options – Page settings and go to the tab menu
Layout; then choose where the extra text should be positioned.
3.12.2 Insert, edit or delete alphabetic text
Automatically added symbol labels can be a good starting point for the additional text. But
if you don’t want just symbol labels in the additional text, you will have to edit it.
Insert text
Additional text always has a link with one symbol. To insert additional text, use one of
three possibilities:
•
right-click on the symbol that you want to link the text to. A pop-up menu appears;
choose Edit text block.
• Double-click on the symbol.
In the dialog that appears, you can type any text you want - the symbol label is filled in
automatically, but you can delete that if you want.
Click on OK to insert the text in the extra text area. The position of the text is derived from
the position of the symbol the text has a link with.
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Edit text
To change a text block,
• double-click on the text that you want to edit, or
• double-click on the symbol that the text you want to edit is linked to, or
• right-click on the symbol to which the text is linked, and choose Edit text block from
the pop-up menu that appears.
• Right-click on the text you want to edit and choose Edit text block from the pop-up
menu.
Delete text
To delete text, right-click on the text and choose Delete text block, from the pop-up
menu. You can also edit the text and remove all text from the Edit dialog box.
3.12.3 Group text
It can be very useful to group the extra texts that belong to a group of symbols.
To do that, select the group of symbols.
Then right-click on one of the selected symbols.
Choose from the pop-up menu: Group texts.
The texts that are linked to the symbols will be put together in one text block.
The text is linked to the first symbol in the selection.
When you check View - Markers in the menu, you can see exactly to which symbol each
text block is linked. That symbol is indicated by a T.
Note that:
• extra text moves when the connected symbol is moved - not when other symbols are
moved.
• Extra text will be deleted when the connected symbol is deleted;
To ‘ungroup’ texts, select all symbols that are part of that group, right-click on the
group of symbols and select Ungroup sentence, from the pop-up menu; or open the
menu Edit and choose Ungroup sentence.
Notes:
1. Grouping text has no effect on symbols without a connected additional text.
2. You can edit and delete grouped text just like you edit and delete non-grouped text.
3.13
Managing files
3.13.1 Create a new document
To create a new document,
• Select File - New, from the menu, or
• press [Ctrl]+N on the keyboard or
• click on the toolbar button New.
If the current document in the Document Maker has changed, you will be asked if you
want to save these changes.
3.13.2 Open a previously saved document
• Select File - Open, from the menu, or
• press [Ctrl]+O, or
• click on the toolbar button Open.
Select the document that you want to open in the dialog.
You can choose File – Reopen, if you want to open one of the five most recently opened
documents (or click the arrow next to the Open toolbar button).
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3.13.3 Save a document
•
•
•
Select File - Save, from the menu, or
press [Ctrl]+S, or
click on the toolbar button Save.
Select File - Save as (in the menu) if you want to save the document using another name.
Otherwise the existing document will be overwritten.
3.13.4 Using Document Maker files on other computers
In the document file, all the settings of the document are stored, such as the margins and
the place of the additional text. The symbols and imported images themselves are not
stored in the document file. That would make the file much too big. Instead, the document
refers to the symbols and imported images.
A Document Maker on another computer can read any Document Maker files as long as
all the symbol databases and all the imported images that the document refers to are
present on the computer as well.
3.14
Printing a document
Check the printer settings before you start printing. Select File - Printer setup from the
menu to open the standard printer setup dialog. Check the name of the printer, the paper
orientation and paper size. If you have a color printer, it is often also important to check
the printer’s properties settings.
To start printing immediately,
• press [Ctrl]+P on the keyboard, or
• press the Print button on the Toolbar.
Otherwise, select File - Print, from the menu.
A window appears in which you can instruct the printer to print the entire document, or
only some pages, or a selection. You can also press the Settings button to change the
printer settings.
- To print the entire document, select 'All pages' and press OK.
- To print a selection (if you have selected part of your document), checkmark
‘Selection’, and press OK.
- To print only some pages, enter a range of pages. If you want to print page 2 and 3
only, enter 2 in the 'From:' box, and 3 in the 'To:' box. If you want to print only page 2,
enter 2 in both boxes. You can only set which pages to print if your document has
more then one page.
Problems when printing Bliss symbols
Some printers print Bliss symbols wrongly. For those printers there is a special printing
option in the Document Maker. If your printer has problems printing Bliss symbols
correctly, choose Options – Printing… and checkmark the option Alternative printing.
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How to adjust the program to a symbol user
To make the Document Maker work for a symbol user, you will have to change some
more settings, apart from the page setup and the screen layout.
You can:
- Insert a user vocabulary and/or change it
- Change the ‘input mode’ when the user isn’t able to use a standard keyboard or
mouse.
- Change the Command bar.
The settings are saved and will be used the next time you start Document Maker in
symbol user mode. To save different settings for different users, create different accounts
in Microsoft Windows. In this way, each time a user opens the program under his or her
own account, his or her own settings will be active automatically.
4.1
Insert a User Vocabulary
Standard Vocabularies are often too complicated and ineffective for the symbol user.
Also, in a user vocabulary, fields can act as buttons. This way, the vocabulary can replace
or complement the command bar.
To open a User Vocabulary, click on the menu item Vocabulary – Load… and select the
file (with the extension .mnu).
You can change the User Vocabulary or make an entirely new one: see chapter 1.5,
Vocabulary.
4.2
Input: default, scanning or joystick
Mouse and keyboard are the default input devices.
If the user can handle a mouse, you can set the input mode to standard. Choose
Options – Input type and click “standard”. It may be necessary to set a tremor delay and
a debounce delay for the mouse buttons, to prevent reactions when the user clicks the
mouse by accident (for instance because of a tremor).
Click the button ‘Options’ in the Input type dialog to set the delay intervals.
• The program does not react to mouseclicks, which are shorter than the tremor delay.
• After a mouseclick, the program doesn’t notice mouseclicks for the time of the
debounce delay.
• If you check the box “simulate click after tremor delay”, the user doesn’t have to
actually click the mouse to use it. Holding the mouse over a button or symbol during
the tremor delay interval acts as “click”. This is a very useful feature for users who can
use the mouse, but not (yet) the mouse buttons.
When physical handicaps make it impossible to use the default keyboard and mouse,
switch access is the solution. The user can operate the Document Maker with one or two
switches. This is called ‘scanning’.
First connect the hardware to the computer. Then change the settings in the Document
Maker: go to Options – Input type… in the menu and click on 'Standard' (mouse and
keyboard input) or 'Scanning'. Click on the button 'Options'.
Chapter 5 explains all about the scanning options.
The third input method is Joystick. It depends on the joystick driver how well this input
method works with the software.
4.3
Bliss images on the Command bar buttons
For Bliss users you can replace the images on the Command bar buttons by Bliss images.
Go to Options – Command bar in the menu. Under ‘Button Images’ click on ‘Bliss-like’.
If you want to switch back to the default images go to Options – Command bar in the
menu; under ‘Button images’ click on ‘standard’.
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Fewer and different commands in the Command bar
You can make the program much more simple for a user by placing fewer buttons or
other commands on the Command bar. Click on Options - Commands in the menu.
Below the five preset buttons (see the next chapter), you see the names of all commands.
You can add a command to the Command bar by checkmarking its name. A button on the
Command bar or in a submenu will represent the command.
A submenu is a set of buttons that appears when you click in the Command bar on a
button that has a folded corner.
Every submenu will automatically contain a switch button. The switch button gives the
user the possibility to leave the submenu without having to select one of the other buttons
in the submenu.
Notes:
• You can omit submenus or make them smaller, but you can’t make new submenus.
• A ‘switch’ button is automatically added to each submenu. Using the switch button,
the user can go out of the sub menu without having to make another selection in the
submenu.
4.4.1 Presets
There are five presets. Every preset button represents a Command bar, varying from ‘very
simple’ to ‘full’. The ‘very simple’ Command bar contains very few buttons. The ‘simple’
Command bar has a few more, and so on. The ‘full’ Command bar gives access to all
commands.
The presets are made as a help for you, not as a bodice. You can add and remove as
many commands from the Command Bar as you like. The changes that you make will
affect the Command bar itself, not the preset.
4.4.2 Backspace (delete previous), space, new line
Backspace
The cursor in the document moves one step to the left, deleting one symbol, space, piece
of text, line end or page end. Text and symbols that stand beyond the cursor are moved
one step back too.
Space
This command inserts a space in the document, pushing the cursor and the symbols
beyond one step to the right.
New line
The cursor moves to the next line. Symbols and text that stand beyond the cursor are
moved together with the cursor.
Note:
The position of the Backspace, Space and New line buttons depends on the amount of
free space on the Command bar. If there is a lot of room on the Command bar (for
instance if you select just a few commands, or if the screen resolution is 1024x768 or
higher) they are placed on the Command bar itself. If there is not so much room on the
Command bar, they come under the submenu Special commands.
4.4.3 Special commands
New page: Insert a page break; move the cursor, and all the symbols and text that follow
the cursor, to the next page.
Delete: Delete the item (a symbol, image, space, line end, page break, piece of text or
space) to the right of the cursor. Items beyond the cursor will move one step to the left.
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4.4.4 Talk commands
The user can have a speech synthesizer pronounce a whole document, a line in the
document or a symbol in the Vocabulary (not in the document).
Note that you need a speech synthesizer to make these commands work. If you check
one or more Talk commands but you don’t have a speech synthesizer, the Talk button on
the Command bar will start the Personal Communicator. The Talk submenu will remain
invisible.
There are three different options.
1. Select talk and/or write. When you check this option you get three buttons in the
submenu Talk: Talk only, Write only, and Write and Talk.
Talk only: every symbol that the user selects in the Vocabulary is pronounced by the
speech synthesizer. It is NOT placed in the document.
Write only (default): every symbol that the user selects in the Vocabulary, is placed in
the document. It is NOT pronounced by the speech synthesizer.
Talk and write: every symbol that the user selects in the Vocabulary is placed in the
document AND pronounced by the speech synthesizer.
2. Talk whole text. When you check this option, the user can command the speech
synthesizer to read the whole document.
3. Talk line. When you check this option you get the following buttons in the Talk
submenu: Whole line: the speech synthesizer reads the line the cursor stands on (in
the document)
Line by Line: the speech synthesizer reads the line that the cursor stands on (in the
document) and the cursor moves to the next line.
Talk sentence. Check this option to give the user the possibility to hear the sentence,
from where it starts to where it ends with a dot, exclamation mark, question mark, line
break or page break.
Which text will you hear?
First, the Document Maker searches for extra text that belongs to the symbol. If that is the
case, it sends the extra text to the speech synthesizer.
If you have not linked extra text to a symbol, the Document Maker will send the label to
the speech synthesizer instead.
4.4.5 Indicators
Check the option Indicators to give the user the possibility to place an indicator on a Bliss
symbol or replace the indicator on a Bliss symbol by another one. There are twenty-three
indicators: Action, Thing, Plural, Thing (plural), Description, Description After The Fact,
Description Before The Fact, Past Action, Future Action, Present Action, Conditional, Past
Conditional, Future Conditional, Passive Conditional, Passive Past Conditional, Passive
Future Conditional, Active, Passive, Past Passive, Future Passive, Distinctive, Distinctive
(plural), Supinum.
Finally, there’s a twenty-fourth button to remove an indicator.
4.4.6 Full screen
With the Full screen button the user can hide the Vocabulary. When the user clicks this
button, the button is replaced by another button: Split Screen. With the Split Screen button
the user can unhide the Vocabulary; at the same time, the Full screen button will be put in
the place of the Split screen button.
4.4.7 Cursor movement
The Cursor movement submenu consists of four buttons. With these buttons the user can
move the cursor in the document in four directions: up, down, right, left.
Note that Block commands require cursor movement buttons!
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4.4.8 Block commands
Checkmark this option to give the user the possibility to select a block and do something
with the selection.
Block commands are rather complicated. You need to take at least two steps, sometimes
three; for every step there is another submenu (see chapter 6.3.6).
Moving or copying a block is more difficult than printing or deleting a block.
Note that Block commands require cursor movement buttons!
4.4.9 Print commands (submenu)
If 'All' is the only option that you check, you will get a Print all button in the Command bar.
This button represents the command to print the entire document.
When you check the option 'Text or symbols', you get a Print button in the Command bar
with a submenu that consists out of two buttons:
Print text – to print the entire document, labels and additional text, without symbols.
Print symbols – to print the entire document, symbols only. No labels or additional
text will be printed.
If the option 'Print all' is checked together with one of the other options, the Print all button
will be placed in the submenu.
4.4.10 Disc commands
When you check more than one option or only the option Load/save you get a Disc
commands button in the Command bar with a submenu containing the checked options.
The Dir button represents a command to show all saved files. The user can look at the
list, but he can’t open or delete a file.
The Delete button represents a command to show all previously saved files, giving the
user the opportunity to select and delete files.
Load is a command to open a file from disc. The list of saved files is shown. The selected
file will be opened.
With the Save button the user can save a document. The user can select the name of a
previously saved file or insert a new name, using symbols.
4.4.11 Quit commands (submenu)
If there is more than one option checkmarked, you get a Quit commands button in the
Command bar with a submenu containing the checked options.
The Quit button represents a command to exit the program without saving the current
document.
The Save button represents a command to save the current document and exit the
program.
The New button represents a command to start a new document without saving the
current one.
4.4.12 E-mail commands
If a licence for the e-mail is installed, the e-mail commands are always visible. It is not
possible to take them off the command bar. It is also not possible to hide buttons in the
submenu; e-mail commands are only available as a set.
4.5
Fluent text output (FlexLex)
When the user writes with symbols, both the labels and the alphabetic text can be
converted into fluent text. To activate the fluent text output you have to check the option
Fluent text output, in the menu Options.
This option only works if there is a FlexLex license. If you don’t have a license the fluent
text output will stop after a few sentences.
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Save and load settings for a user
In earlier versions of Symbol for Windows, it was possible to save different user settings.
The current developments within the Windows software have made this superfluous and
unnecessarily complicated. Creating a Windows user account for each user suffices now.
When a user logs onto Windows with their own account and opens Symbol for Windows,
the program starts automatically with the last saved settings for that account. Below a
step-by-step explanation:
Log on to Windows with the user’s name. Open Symbol for Windows. Change the
program’s settings to fit the user’s needs and capacities.
• Hide or unhide different parts of the program window
• Load the individual user vocabulary
• Choose the right input type and adjust it to fit this particular user
• Make sure the Command bar is adapted as needed.
The moment you close the program, all settings are saved automatically and when you
start the program again later, it opens with the saved settings. You can repeat this
procedure for each user.
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Scan options
Scanning enables end users to operate Symbol for Windows software (such as the
Document Maker and Personal Communicator) by themselves. All they need is one or two
switches. This chapter explains how to connect the hardware and how to change the
settings for scanning input. To get a feel of how scanning settings work and what they
look like when active, visit the online trainingcentre at www.symbolforwindows.eu.
Scan options can be set in the Scan Options Dialog. To access this, choose Options –
Input type… in the menu. Click “Scanning”. Then click on the button Options.
5.1
Switch connection types
The switch(es) can be connected to the printer port or the serial port of the computer.
Joystick buttons, mouse buttons and keyboard keys can also be used as switches;
generally they will only be brought into action for testing purposes.
After connecting the switch(es), joystick, mouse or keyboard to the computer, select the
correct kind of switches in the Scanning Options dialog.
5.1.1 Switches on printer port
For switches connected to the printer port you need to give the port number.
Advanced settings
Note for technicians: the Advanced settings button opens up a dialog to change the switch
input connection type. For each switch you can choose from: <N.C.>, DNS, OOP.
We’ve already put out the settings for Handicom’s printer port connector. Click the button
of the same name to adjust the settings to this connector type.
5.1.2 Joystick buttons
To be able to use joystick buttons as switches, you have to fill out the correct port number.
5.1.3 Switches on serial port
For switches connected to the serial port, you have to give the port number.
Advanced settings
Note for technicians: press the Advanced settings button to open a dialog about the
switch input connection type. For each switch you can choose from: <N.C.>, RLSD, RI,
DSR, CTS. Output signals can be DSR and/or CTS.
When you are using Handicom’s serial port connector, the Chameleon 3 or the Wivik
connector, you can press the button of the same name. The settings will be adjusted
automatically. (The button for the Wivik connector is disabled because we don’t have all
the technical specifications for this connector type yet.)
5.1.4 Keys (keyboard)
To fill in a key that should be used as a switch, put the cursor in the box and press the key
once.
Notes:
• In running mode the Symbol for Windows software responds only to those keyboard
keys which are indicated as ‘switches’. It won’t react to other keys. However, Alt + F10
can still be used to switch to the facilitator mode.
• When you switch to another program while the Symbol for Windows program is
running in running mode, the other program behaves in precisely the other way: it
responds to all keys like it normally does, except to the two keys which are indicated
as ‘switches’. Despite it’s being put into the background, the Symbol for Windows
program still responds to those two keys.
5.1.5 Mouse buttons
No further information is needed if the mouse buttons are used as switches.
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Note: When the mouse is used for scanning purposes, the mouse pointer disappears in
running mode. The program only reacts to mouseclicks, not to the moves of the mouse.
Meanwhile, the mouse can’t be used in other programs, since the Symbol for Windows
program reacts to the mouseclicks! Use the ScrollLock key to pause and restart the
scanning.
5.2
Switch number and function (scan technique)
One or two switches can be used to operate this Symbol for Windows program. In both
cases there are two scanning techniques to choose from. Each scan technique has its
own characteristics. It depends on the user which scan technique will be best.
In the '2 Switch' scan techniques, it can't be said beforehand which task will be assigned
to which switch. This will show as soon as you start to use the program in the scanning
mode.
1 Switch auto scan: The cursor moves automatically. The user must push the switch at
the right moment to make a selection.
1 Switch user scan: The user must press the switch and keep it pressed down to move
the cursor. To make a selection, the user must stop pressing the switch at the right
moment.
2 Switch single step: The first switch is used to move the cursor, step by step. With the
other switch the user can select the column/row/field etc. that the cursor indicates.
2 Switch user scan: The cursor moves automatically as long as the first switch is
pressed down. It stops when the user releases the switch. The second switch must be
used to confirm the selection.
5.2.1 Option: balanced input
For users who use two switches it is recommendable to use the balanced input method.
Normally one switch is used to move the cursor. The other switch is used to make a
selection or confirm a selection.
With the balanced input method, the switches change functions as soon as a selection is
made or confirmed. So then the other switch is used to move the cursor and the first
switch is used to make a selection or confirm a selection.
This method prevents overburdening of one hand (or foot, or neck, or whatever body parts
are used to handle the switches) because the user has to use both switches about as
many times.
There is a checkbox in the bottom left of the scan settings dialog. Check this to activate
the balanced input method.
5.3
Cursor movement (scan strategy)
The cursor always starts by alternately indicating the elements in the main window of the
program. This is scan level 0.
In the Document Maker scan level 0 means that the cursor alternately indicates the
command bar and the Vocabulary.
In the Personal Communicator scan level 0 means that the cursor indicates the chart, the
command bar and the sentence bar (including scroll buttons), in that order.
In Memory it means the cursor indicates the charts area, the Restart button (if visible) and
the Player's area (if there are two players who don't change turns automatically).
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Level 1 to 4
Every time when the user makes a selection, the next scanning level is activated (level 14). For instance, on scan level 0 the user selects the chart. The cursor enters the chart
and the next scanning level becomes active.
On every scan level (higher than 0) the cursor can indicate either…
• halves – the chart is divided in halves. It can split the chart in two halves horizontally
(check this option if you want that) or vertically.
• rows or columns – the cursor goes on by indicating rows, or columns. When the
option 'Row first' is checked, the cursor starts by scanning the rows (a vertical
movement).
• fields – the cursor always ends doing a linear scan, giving the user the possibility to
select a field.
For every scan level you can determine what the cursor must do.
Halves can be divided in half
For large charts with many rows and columns, it may be a good idea to use half-scanning
on two or more successive scan levels. For instance, choose half scanning for level 1
(split vertically) and half-scanning – split horizontally on level 2. The user will then be able
to select first the right or left half of the chart and then the upper or lower half on that side.
Linear scanning follows row/column scanning
When the cursor indicates rows or columns on a certain level, it always performs a linear
scan on the next scan level. The user selects a row or a column; logically the next step is
to choose a field in that row or column.
Maximum number of rounds
Set a maximum number of rounds for each level. When the maximum number of rounds
is reached before the user makes a selection, the cursor returns to the previous scanning
level.
Note that when the maximum number of rounds is high for all scan levels, the user will
have to wait a very long time before the cursor has returned to scan level 0. Choose an
effective ‘default action after selection’, e.g. ‘go outmost’ or ‘go outmost and in again’ (see
the next chapter).
5.4
Default action after selection
Where does the cursor go after the user has made a selection? This depends on the
setting for the 'default action after selection'.
The cursor can…
• stay at the currently active point; this means the cursor stays at the same scan
level and it resumes the linear scan, moving on from the field the user selected.
• go home; the cursor stays at the same scan level and it resumes the linear scan, but
it doesn't move on from the selected field; it returns to the start of that scan level.
• go out; the cursor falls back to the previous scan level and moves on from the point
where the user made the previous selection. E.g. when the user selects a field the
scanning falls back to scanning columns, starting with the column in which the
selected field is found.
• go out then home; the cursor falls back to the previous scan level, but it starts at the
beginning of that level instead of moving on from the point where the user made the
previous selection.
• go outmost; the cursor returns to scan level 0, which is the main window.
• go outmost and in again; the cursor returns to scan level 1, in the Document Maker
this is either the command bar or the vocabulary.
Note:
If the user wants to return to scan level 0 (e.g. in the Personal Communicator if he wants
to select the sentence bar) and the cursor does not return to that scan level 0 after a
selection by default, the user can either stop making selections, or select the top left-hand
corner until level 0 is reached. In the first case, the cursor will do the maximum number of
rounds on the current level, then fall back to the previous level, do the maximum number
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of rounds on that level; etcetera. The user might have to wait a long time before the cursor
has returned to scan level 0. In the second case, the top left-hand corner has to be
selected several times by repeatedly pressing the selection switch.
5.5
Timer settings
Step time (in milliseconds)
The Step time is the time the cursor takes for every step. For instance, if the step time is
500 milliseconds, the cursor waits half a second on every item (the button bar, the
sentence bar, a button, the chart, a half, a row, column, or a field).
Restart extra scan time (percentage)
The ‘Restart extra scan time' is the time added to the step time for the first step at each
scan level. For instance if the step time is 1000 milliseconds (1 second) and the restart
extra scan time is 100 percent, the cursor waits 2 seconds on the first step of each level.
Adding extra scan time on restart will help the user ‘get into the scanning rhythm’ again.
Tremor delay and Debounce delay (in milliseconds)
Some users who have a tremor can press a switch by accident. If the program would
react to those accidental movements, it would cost the user a lot of time to undo what the
program does next.
If you set a tremor delay, the program does not react when the switch is pressed shorter
than the time for the tremor delay.
If you set a debounce delay, the program stops 'listening' to the switches after a
selection until the time for the debounce delay is over.
If there are two switches the tremor delay and debounce delay will be the same for both.
Note: you can also set the tremor delay and the debounce delay for the mouse buttons.
This will enable some users to work with regular mouse input in stead of switches. To
do this, choose Options – Input type from the menu, select standard input and click
the Options button.
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Creating documents (switch access)
This chapter explains how to create documents when the input mode is set to 'scanning',
because a switch user will handle the program in a totally different way than other users
do.
We assume here that the switch user has a full Command bar at his or her disposal and
one or two switches.
Before the user can start making a document, you have to put the program in
“running mode” by pressing scroll lock or Alt+F10. Pressing scroll lock or Alt+F10
again, puts the program back in the “facilitator mode” with regular mouse and keyboard
access.
Note: when you select the switch button in a submenu on the Command bar, the
submenu is closed:
6.1
Move the cursor in the document
In the scanning mode, the focus is never put on the document, only on the Command bar
and the Vocabulary. Yet it is possible to move the cursor in the document.
Select the button Cursor Movement in the Command bar. Then you press repeatedly one
of the four buttons in the submenu (Up, Right, Down, Left). This will move the cursor in
the document one place to the left or the right or one line up or down. Do this until the
cursor is in the right position:
6.2
Show/Hide the Vocabulary
Select the button Full Screen in the Command bar, to hide the Vocabulary:
Select the button Split Screen (that replaces the Full Screen button when the Vocabulary
is hidden) to bring the Vocabulary back on screen:
6.3
Write and edit symbol text
6.3.1 Find and place symbols
1. Select the Vocabulary.
The cursor first starts moving between the Command bar and the Vocabulary. By
pressing the selection switch when the cursor is over the Vocabulary, the Vocabulary is
selected.
2. Select a row or column in the Vocabulary.
When the Vocabulary has been selected, the cursor moves either up and down the rows,
or to the right and back (through the columns). When the option ‘ Row first’ has been
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checkmarked in the ‘Scan options’ dialog box, the cursor moves up and down. When that
option has been left open, the cursor moves to the right and back.
By pressing a switch, the user can select one of the rows or columns.
If the cursor was moving up and down, a row has been selected. The cursor starts moving
to the right and back within that particular row.
If the cursor was moving to the right and back, a column has been selected. The cursor is
now moving down and up, within that particular column.
3. Make a selection.
Select a box in the selected row or column by pressing the switch again. The box can
contain a symbol or a reference to another page in the Vocabulary.
Other pages
If the selected box refers to another page in the Vocabulary, the other page will be
displayed. On this page you can again select a box, just like you did on the first page.
Except for the starting page that you see when you open the Vocabulary, the reference in
the top left corner brings you back to the previous page. This reference is always in the
top left corner. Select this box if you want to return to the previous page.
Symbol
If there is only one switch in use and the selected box contains a symbol, the symbol will
be placed in the document immediately. The cursor then starts moving again like it did at
the start.
If two switches are used, the user must confirm the selection to place the symbol into the
document and make the cursor start moving like it did at the start.
If the user doesn’t select a box (or doesn’t confirm the selection) the cursor will start to
move like it did at the start, after the expiration of the ‘maximum waiting time’.
Note: When the scanning starts over, it depends on the setting of the 'Default action after
selection' where the restart is made (see chapter 5.4).
If you want the symbol labels to be visible in the document, see chapter 2, Page settings.
6.3.2 Insert a space
Move the cursor in the document to the place where you want to insert a space; use the
cursor movement buttons in the Command bar. Then select the button Space in the
Command bar:
6.3.3 Insert a line end or a page break
Move the cursor in the document to the place where you want to insert a line end or page
break; use the cursor movement buttons in the Command bar.
To start a new line, select the button New line in the Command bar:
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To start a new page, select the button New page in the Command bar:
6.3.4 Delete symbol text
Move the cursor in the document to the right or the left of the symbol (or space, line end,
etc.) that you want to delete; use the cursor movement buttons in the Command bar.
Then,
• select the button Backspace (delete previous) to delete the symbol, space etc. at the
LEFT of the cursor:
•
select the button Delete to delete the symbol, space etc. at the RIGHT of the cursor:
Delete all symbols
The easiest way to delete all symbols (including spaces, line breaks etc.) is to create a
new document without saving the current one. See chapter 6.4.2. If you have already
saved the document, but want to delete a lot of symbols at once, read chapter 6.3.6.
6.3.5 Indicators (only for Bliss symbols)
Bliss symbols can be combined with a lot of indicators. In a Document Maker document
you can place an indicator on a Bliss symbol or replace one indicator by another.
Place an indicator
Move the cursor in the document to the Bliss symbol that needs the indicator; use the
cursor movement buttons in the Command bar. Then select the button Indicators in the
Command bar. You can choose out of fourteen indicators:
You can't place more than one indicator on a Bliss symbol.
Delete an indicator
Move the cursor in the document to the Bliss symbol with the indicator that you want to
delete; use the cursor movement buttons in the Command bar. Then select the button
Indicators in the Command bar. At the right end of the Indicators submenu you will find
the button Delete Indicator:
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6.3.6 Block commands
With the ‘block commands’ you can copy, move, print or delete a whole block of symbols
(including spaces, line ends etc. and the extra text). This takes two or three steps. First
you have to select a block.
Then choose a command, telling the program what to do with the block.
If you choose print or delete, the command will be performed immediately.
If you choose copy or move, you must tell the program where you want the block to be
moved or copied.
Select a block
Move the cursor in the document in front of the first or behind the last symbol of the group
of symbols that you want to move, copy, print or delete.
Select the button Block commands in the Command bar:
The Cursor movement submenu opens automatically:
Now move the cursor to the other end of the symbol text that you want to select. You will
see that when you move the cursor, all the symbols between the original position and the
new position of the cursor are selected.
Leave the submenu by selecting the switch button in the Cursor movement submenu:
The submenu Block operations now opens automatically.
Block operations
Every button in the submenu Block operations stands for an operation that can be
performed with the selected block.
Copy: copies the selected block to the clipboard. At first sight nothing changes in the
document, but the Cursor movement submenu opens automatically again. Move the
cursor in the document to the place where you want to copy the selected symbols to.
Leave the submenu by selecting the switch button in the Cursor movement submenu.
Now a copy of the block will be pasted into the document. The submenu Block commands
is closed.
Move: deletes the selected block from the document and places it on the clipboard. The
Cursor movement submenu opens automatically again. Move the cursor in the document
to the place where you want to move the selected symbols to. Leave the submenu by
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selecting the switch button in the Cursor movement submenu. Now the block will be
pasted into the document. The submenu Block commands is closed.
Print: print the selected block immediately. The submenu Block commands is closed.
Delete: deletes the selected block. The submenu Block commands is closed.
If you have selected a block, but you don't want to do something with the selection, you
can select the switch button in the submenu Block commands, to leave this submenu.
6.4
Managing files
6.4.1 Open a previously saved document
Select the button Disk in the Command bar. In the submenu that appears, select the
button Open.
The Document Maker shows a list of previously saved files (all located in the program
directory). Choose a document from the list.
6.4.2 Create a new document
Every time when you run the program, you see a white sheet (a new document) on
screen.
If you want to start a new document, first save the document (see chapter 6.4.3). Then
select the Quit button in the Command bar. In the submenu that appears you can select
the New button:
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Note that if you don't save the current document, you will loose the changes that you have
made during this session.
6.4.3 Save a document
Select the button Save in the Command bar. From the submenu that appears, select the
button Save.
The Command bar changes and you see a blue bar on the screen.
Compose a name, selecting symbols from the Vocabulary.
With the button Delete Previous you can delete the last symbol that you have placed in
the name of the document.
With the switch button you can cancel the saving operation.
Select the Save button if you have finished composing the name. You can also select the
blue bar.
The blue bar will disappear and the Command bar changes back to normal.
Note: it is also possible to save the document and leave the program directly after that.
Select the button Quit in the Command bar. From the submenu that appears, choose the
button Save.
If the document already had a name, it is saved and the program closes. If the document
did not have a name yet, you have to compose a new name. When you finish the saving
operation by selecting the blue bar or the Save button in the Command bar, the program
will save the document and then close down.
6.4.4 View a list of previously saved documents; delete documents
You can view a list of previously saved documents.
Select the Save button from the Command bar. From the submenu that appears, choose
the button Dir:
The Document Maker shows a list of all previously saved documents. No files can be
deleted or loaded from this list. If the current document was saved to disk before, the
name of the current file has a red background instead of a blue.
If you want to delete files as well, select the button Delete from the submenu (after
selecting the Save button in the Command bar).
You can delete a file simply by selecting it.
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Print a document
If there are multiple print options available to the user, the Command bar contains a Print
button with a submenu.
From the submenu, select…
• Print all, to print all pages
• Print text, to print the entire document, text only (additional text and labels)
• Print symbols to print out the entire document, symbols only.
When the input mode is set to scanning (switch access) it is not possible to print a
selection of the pages in a document. However you can print a block, using the Block
commands.
1.1
Close a document/the program
To close the document without saving it and closing the program at the same time, click
the Quit button and select End.
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7.
Talk options
7.1
Speech synthesizer
2011
As long as you don't give the Document Maker information about your speech
synthesizer, the program will act as if you don't have a speech synthesizer. The Talk
options aren't available and the Talk button is not present in the Command bar (even if
you have added the Talk commands to the Command bar).
So if you have a speech synthesizer and you want to use it in the Document Maker,
1. Select Talk - Synthesizer, in the menu.
2. Select your speech synthesizer and click OK. If you choose <none>, you can't use the
Talk options, and the Talk button in the Command bar remains invisible.
7.2
Talk - Vocabulary
You can send the name of every symbol to the speech synthesizer at the moment when
you select it in the Vocabulary.
In the Talk menu (or in the Talk submenu in the Command bar, see chapter 4.4.4) you
will find the following options:
Talk only: every symbol that the user selects in the Vocabulary is pronounced by the
speech synthesizer. It is NOT placed in the document.
Write only (default): every symbol that the user selects in the Vocabulary, is placed in the
document. It is NOT pronounced by the speech synthesizer.
Talk and write: every symbol that the user selects in the Vocabulary is placed in the
document AND pronounced by the speech synthesizer. When the user inserts a period,
question mark or exclamation mark – as a symbol, not as text - the speech synthesizer
reads the sentence from the document.
7.3
Talk - document
It is also possible to have the speech synthesizer read the whole document or read it line
by line. Choose Talk in the menu or click on the Talk button in the Command bar. You can
select one of the options below:
Document: When you check this option, the user can command the speech synthesizer
to read the whole document.
Line: The speech synthesizer reads the line the cursor is on (in the document).
Line by line: The speech synthesizer reads the line that the cursor is on (in the
document) and the cursor moves to the next line, so that the next line will be read when
the user repeats this command.
Sentence: The speech synthesizer reads the sentence, from the first character or symbol
to the first line ending (., !, ?, hard return, page break). Note: when the user inserts a
period, question mark or exclamation mark – as a (Bliss) symbol, not as text -, the speech
synthesizer automatically reads the sentence from the document, without the user having
to select this button.
Talk last again: repeat the last speech output.
Which text will you hear?
First, the Document Maker searches for extra text that belongs to the symbol. If there is a
text block that is linked to the symbol, it sends the extra text to the speech synthesizer.
If there is no text block linked to the symbol, the Document Maker will send the label to
the speech synthesizer instead.
Tip: to stop the speech synthesiser when it is reading, press the Esc button.
7.4
Switch to the Personal Communicator
The Symbol for Windows Personal Communicator is designed to communicate through
spoken language. If this program is present on the computer, it is possible to switch
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directly between the Document Maker and the Personal Communicator. The Document
Maker has a menu item for this: Talk - Personal Communicator. The Command bar
also contains a button to switch to the Personal Communicator. When Talk commands
are part of the Command bar, this button is part of the Talk submenu. When they are not,
this button takes the place of the Talk button on the Command bar.
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8.
Extra options
8.1
Choose another language for the labels
2011
The labels in the Vocabulary are presented to you in the computer's default language, or
in English. So is the extra text that is placed in the document when the option Auto Text is
on.
It is possible to choose another language.
Go to Options - Language… in the menu and select a language.
The labels in the Vocabulary and the text that was placed automatically will be translated
into the chosen language - as far as you haven't changed those labels and text.
8.2
Translate a document into another symbol language
You can translate all symbols in a document into one other symbol database.
Choose Options – Translate document…
Many symbol systems have a lot of symbols in common, but they are never exactly the
same. Symbols (or in fact: meanings) can be present in one symbol system and be
absent in the other.
When you translate a document into another symbol language, you have to choose what
the Document Maker should do with those symbols: leave them as they are or omit them.
8.3
Change default file locations
You can change the default locations for user files (documents and other), images and
shared files. Select Options - File paths in the menu. Click on the Browse button to
select another directory, if you want to change a directory.
8.4
Finding symbols in a document
Select Find - Find… in the menu.
With the dialog that appears you can look for symbols (first two pages) or for images (last
page). See for explanation chapter 3.3.1, Finding symbols in a Vocabulary; to find
symbols in a Vocabulary the same sort of dialog is be used.
Find next, Find previous
The symbol, symbol name or file name may occur in the document more than once.
To make the Document Maker display the next match, choose Find – Find next.
To make the Document Maker display the previous match, choose Find – Find previous.
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Menu
The menu contains the following items.
In the File menu you will find options to make a new
document, or to save, open or print a document.
• New - create a new document.
• Open... - open a previously saved document.
• Reopen... – open one of the 5 most recently
opened documents again
• Save - save the document, overwriting the old
version. If it is a new document you will be
prompted to enter a filename.
• Save as… - save the document using another
filename.
• Export to HTML – save the current document
in HTML format (works only with e-mail license)
• Printer settings... - change the paper size and
orientation and the printer.
• Print… - print the document. You can print the
whole document, a selection, or one or more
pages.
• Exit - close the Document Maker.
The Edit menu contains the following commands:
• Undo – undo the most recent action
• Redo – undo the most recent undo-action
• Cut - cut the selection and put in on the
clipboard
• Copy - copy the selection to the clipboard
• Paste - paste the contents of the clipboard in
the document
• Delete - delete the selection
• Select symbol… - select a symbol from a SfW
database
• Import picture - read an image from a file
(.BMP, .WMF, .EMF, .ICO, .JPG or .JPEG
format)
• Insert text… - type text between two symbols
• Representation:
Change text - change text between the
symbols
Change label… - change the label of a
symbol
Next concept – find the next concept with
the given text
Previous concept – find the previous
concept with the given text
Next image synonym – show the next
image of the same symbol database that
represents the same concept
Previous image synonym- show the
previous image of the same symbol
database that represents the same concept
Next label synonym – show the next label
for the same concept
Previous label synonym – show the
previous label for the same concept
Draw options – change the color and/or
scaling of the symbol or image and/or add
an ‘opposite’ indicator
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•
•
•
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Edit text block… - edit the text block that
belongs to the selected symbol
Group texts - group the text blocks that belong
to the selected symbols
Ungroup sentence
The Find menu provides access to commands to
find symbols in the Vocabulary and in the
document, and to place a symbol in the document:
• Find… - find a symbol in the document
• Find next – display the next match if there is
one
• Find previous – display the previous match if
there is one
• Find in vocabulary… - find a symbol in the
vocabulary
• Find next in vocabulary… - display the next
match if there is one, in the vocabulary.
• Find previous in vocabulary… - display the
previous match if there is one, in the
vocabulary.
• Go to page... – choose a page in the
vocabulary to go to
The Vocabulary menu:
• New - create a new vocabulary
• Load - open a vocabulary
• Save – save the vocabulary
• Close - close the Vocabulary and remove it
from the computer's working memory
• Display:
User vocabulary – show the vocabulary
Concept browser – show all symbols of a
particular database using the SfW category
structure
Explore folder – show files in a directory
on the computer
Sound player – show and play sound files
in a directory on the computer
• Properties – change the height of the
Vocabulary and show or hide the symbol names
• Settings:
Allow editing - allow the user to edit the
vocabulary after right-clicking on the vocabulary
Vocabulary settings... - edit the default
settings, such as the number of rows and
columns and the startpage
Page settings - edit the page settings such as
the number of rows and columns and the use of
colour
Field settings – edit the content, layout,
commands or link of a field.
Word prediction – change the settings for the
word prediction
Grammar guidance – change the settings for
the grammar guidance
Concept browser – change the settings for the
concept browser
Explore folder – change the settings for
exploring folders
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Sound player – change the settings for the
sound player
The menu Talk:
• Synthesizer - choose a synthesizer and a voice
• Volume up
• Volume down
• Talk only - make the name of symbols heard
instead of placing them into the document
• Talk and write - do both; make the names of
symbols heard and place them into the
document
• Write only - just place symbols into the
document
• Document - read the document aloud
• Line – read this line aloud
• Line by line – read the whole document aloud,
line by line
• Sentence – read the sentence, from the first
symbol to the sentence ending or line break
• Repeat last – repeat the last utterance
• Personal Communicator - switch to the
Personal Communicator, without closing the
Document Maker
Through the menu Options you can change the
following settings:
• Page setup – change the page layout
• File paths – check or change the default file
locations
• Printing – this option can help some printers
print Bliss symbols correctly
• Default labels – change all the labels back to
the default labels
• Auto Text – switch the Auto Text function on or
off
• Fluent text output
• Language: choose a language, for the labels
• Add on Typing… - choose whether you want
to select concepts or insert text, using the
keyboard; check the option Show dialogs if you
want to see the corresponding dialog
• Command bar: switch between default and
Bliss images on the Command bar buttons
• Set scaling… - zoom in or out
• Commands - select commands for the
Command bar
• Input type… - change the way the program is
operated (default or switch access)
• Cursor appearance – change the appearance
of the cursor (on vocabulary and command bar)
• Select a user - load the settings and individual
Vocabulary for a particular user
• Translate document… - Translate all symbols
in the document into another symbol language
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The menu View contains the following functions:
• Caption - show or hide the caption
• Menu - show or hide the menu
• Toolbar - show or hide the toolbar
• Command bar - show or hide the Command
bar
• Switch key – add a switch key to submenus in
the command bar
• Vocabulary - show or hide the Vocabulary
• View print width – show page on screen using
print width
• View page width – show page on screen using
page width
• Whole page - show whole page on screen
• Markers - show or hide the markers
The Help menu contains commands to display the
manual about the Document Maker, the manual
about the use of e-mail in Document Maker and a
command to display information such as the version
and the serial number of your license.
When you right-click on the screen, a pop-up menu appears. There are different pop-up
menus. It depends on the clicked item, which pop-up menu appears.
When you right-click on the document (not on a
symbol, not on the text) you see this pop-up
menu. It contains View menu items, to hide the
caption, toolbar, menu and the Command bar. It
also contains a command to close the Document
Maker.
When you right-click on a symbol, this pop-up
menu appears. It contains a number of Edit menu
items, such as commands to switch to the next or
previous concept or synonym (for the symbol or
the label).
The two commands: Add indicator, and Delete
indicator, can only be used when you click on a
Bliss symbol.
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When you right-click on two or more selected
symbols you will see this pop-up menu, giving
you the possibility to group the texts that belong to
those symbols in one text block and to ungroup
the selected sentence.
When you right-click on extra text you can
choose if you want to edit or delete the text block.
The pop-up menu that appears when you rightclick on the Vocabulary contains commands to
- look for symbols in the Vocabulary
- change the content, layout, commands or link of
the vocabulary, a page or a field in it
- zoom in on a picture or symbol.
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Toolbar
New. Make a new document.
Open. Open a previously saved document.
Save. Save the document.
Print. Print the document.
Find. Find a symbol in the document.
Find next. Display the next match.
Hide/show Vocabulary.
Scale to text width. Zoom in on the (symbol) text.
Scale to text width. Zoom in on the page.
Scale to whole page. Zoom out.
Zoom in on the page.
Zoom out.
Page setup. Change the page layout.
Cut. Cut the selection and put it on the clipboard.
Copy. Copy the selection to the clipboard.
Paste. Paste the contents of the clipboard into the document.
Delete. Delete the selection.
Space. Add a space.
New line. Start with a new line in the document (line end).
New page. Start with a new page (page end).
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Keyboard shortcuts
The following keyboard combinations have a special meaning in the Document Maker:
Key(combination)
Ctrl + Alt + C
Ctrl + Alt + M
Ctrl + Alt + T
Ctrl + C
Ctrl + D
Ctrl+F
Ctrl + G
Ctrl+H
Ctrl+I
Ctrl+L
Shift + Ctrl + L
Ctrl+N
Ctrl+O
Ctrl+P
Ctrl+S
Ctrl+T
Action
Show/hide caption
Show/hide menu
Show/hide toolbar
Copy
Draw options
Find (in document)
Go to page...
Place symbol
Import picture
Find next (in document)
Find previous (in document)
New
Open
Print
Save
Insert text
Ctrl + V
Ctrl + X
Ctrl + Z
Shift + Ctrl + Z
Alt + F4
F1
F2
F5
Shift + F5
F6
Shift + F6
F7
Shift + F7
Ctrl + F8
F9
Alt + F10
Ctrl + F5
Ctrl + F6
F10
F11
Ctrl + Alt + F12
Del
Paste
Cut
Undo
Redo
Exit
Manual
E-mail manual
Next concept
Previous concept
Next image synonym
Previous image synonym
Next label synonym
Previous label synonym
Abort (e-mailing)
Add on typing – text
Allow editing (vocabulary)
New e-mail
Send e-mail
Exchange e-mail
View mailbox
Show dialogs (on typing)
Delete
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Annex 1: Word Prediction
Word Prediction is part of FlexLex, the Symbol for Windows module for linguistic support
in Symbol for Windows applications. FlexLex can support the user in a number of Symbol
for Windows modules with word prediction, grammar help and concept to text conversion.
Scan users will be able to use the Word Prediction because it is integrated in the
Vocabulary and can be used in the form of special vocabulary charts.
The Word Prediction is based on a number of word lists.
The first contains thousands of words, sorted alphabetically. A number behind every word
indicates the place of that word in the list, would it be sorted by frequency of the use of the
words.
The second list contains word pairs. This list helps to predict which words most often
follow a given word.
There is a third list in which you can enter words yourself. Open the file NL_PR.LXS
(usually this file is located in the directory C:\Program Files\Common Files\Handicom
Shared\Databases\FlexLex) with a simple text processor like Notepad. Type one word on
each line. The words in this list will be regarded as topmost frequent words.
12.1
Starting and using Word Prediction
The Word Prediction is activated as soon as you enter a page of the type ‘word prediction’
in a Vocabulary or Chart.
You get a few such pages automatically when you install the Symbol for Windows cd-rom.
The files can be found in the Symbol for Windows user directory (usually C:\program
files\handicom\symforwin\users).
They are called:
1. WP_ABCD.mnu, WP_QWERTY.mnu and WP_BothTypes.mnu. These are
Vocabulary files.
2. WP_ABCD.vcp, WP_QWERTY.vcp and WP_BothTypes.vcp can be imported in a
Personal Communicator Chart.
3. WP_ABCD.pcc, WP_QWERTY.pcc and WP_BothTypes.pcc are Personal
Communicator Charts.
When the Word Prediction is active (when a Word Prediction chart is opened) you will see
- A row above the Vocabulary or chart with the already chosen letters (or words)
- A column at the left side of the Vocabulary or chart with predicted words.
Besides characters, these pages also contain a few fields that act like buttons. With these
buttons the user can delete a character, accept a word and enter a space, move the text
to the document/chart/sentence bar, etc.
There is also a file called FlexLexDemo.pcc. When you open this you can see the
Vocabulary in its different appearances.
Using the word prediction
Select a character (or two; see the Settings paragraph). The column at the left will be filled
with a number of words (how many? Again, see the Settings paragraph). You can select
another character or click on the field New Prediction to get more predictions with the
same first letters.
When you see three dots after a predicted word, this means there is more than one word
ending. When you select that word the column will be filled with the different forms of that
word.
You can accept a predicted word by
• clicking on it
• clicking on the button Accept + New Word
• clicking on the button Accept if you want to type another word to follow the chosen
word directly, without a space.
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Settings
Different settings affect the Word Prediction’s behaviour. You can change the settings via
the menu Vocabulary - Word Prediction.
12.2.1 Show word endings
De Word Prediction can produce word endings for verbs, nouns and adjectives. When
you check this option, there will be three dots after each word that can be inflected. After a
click on that word the different forms will be shown in the word prediction column.
12.2.2 Lexicon size
The lexicon is a word list with information about the frequency of the use of the words.
With the scroll bar you can limit the size of this lexicon.
When you do this, the lexicon (with the words sorted by frequency) will be shortened. The
words that are left out are less frequently used words.
12.2.3 Maximum number of results
Set the number of results you want to see at a time. The maximum is 99.
If you set the maximum to 5, you can click the New Prediction button (in the supplied
alphabet pages) to see the next 5 predictions.
12.2.4 Minimum word length
Words that are shorter than the minimum word length will not be included in the
prediction.
12.2.5 Prediction font
Click on this button to set the font type and size for the words in the column at the left.
Note: the font of longer words will automatically be reduced so that the word fits in the
field.
12.2.6 Output font
Set the font type and size for the output – the words in the row above the Vocabulary.
12.2.7 Restore defaults
With the button Restore defaults you can change all settings back to the default settings.
12.2.8 Language
The results of the Word Prediction – and if desired, the word endings – will be in the
language that has been chosen in the active application.
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Annex 2: Grammar Guided Writing
Grammar Guided Writing is part of the module FlexLex, a module that can provide
linguistic support in Symbol for Windows applications.
The Grammar Guided Writing helps users build grammatically correct sentences.
The Grammar Guided Writing is activated automatically when a page of the type
‘Grammar Guidance’ is opened in the Vocabulary window or as a Personal Communicator
chart. When this happens, the Vocabulary or chart will be replaced by a number of
horizontal rows. Every row holds a different kind of information.
How many rows there are depends on the settings. You can change the settings via the
menu: Vocabulary – Grammar Guided Writing.
The row that takes up most of the space is the row in which the user has to make choices
during the process of building a sentence.
The Backspace key can be used to go one step backwards in this process.
13.1
Navigation file
In the navigation file information is stored about the order of word types in one or more
sentence types.
Navigation files are Personal Communicator Charts with the extension .pcc.
There are different sets of navigation files for English, Dutch, Swedish and Danish. The
file with the appropiate language is automatically installed when you install the cd-rom,
and can usually be found in the directory C:\Program Files\Handicom
Shared\SymforWin\Users.
These sets consist of a number of navigation files. The purpose of these files is for the
user to learn to work with the Grammar Guided Writing in consecutive stages. The choice
of sentence types and word types is limited in the first file and extensive in the last file.
There is also a file called FlexLexDemo.pcc. Using this file you can see the Vocabulary in
its different appearances.
13.2
Speech output
The Grammar Guided Writing can generate speech output (provided that you have a
speech synthesizer, that the Symbol for Windows application has been instructed to work
with that speech synthesizer, etc, see chapter 7). In the settings dialog you can indicate
when you want speech output to start pronouncing the text:
- When the sentence is complete
- When the mouse moves over a sentence or when the focus comes on a sentence
- When the focus moves to another field (using mouse or scanning).
13.3
Preview row
When the option Preview Row is checked, there will be another row below the main row in
which the choices are made. When the focus comes on one of the fields in the main row,
the row below shows from which possibilities you will be able to choose, after selection of
the current field.
13.4
Action history row
When the option Action history row is checked, there will be an extra row that shows all
the choices that have been made in the process of building the current sentence.
13.5
Input for Concept-To-Text conversion
When the option Input for C2T (concept-to-text) conversion is checked, the concept
numbers that belong to the chosen symbols and other commands for the concept to text
conversion will become visible on a separate row. This option is very useful for software
developers and makers of navigation files, but it is not for users.
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By default this row is invisible.
13.6
Concept-To-Text result
The Grammar Guided Writing converts symbols (or, more precisely: concepts) to fluent
text. When the option C2T- (concept-to-text) result is checked, the preliminary result of
this conversion will be visible in a separate row.
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