Acrobat
In Design& CS2
PDF
PF irl ee f lPi rgehpt ai rn agt i ao nn d f oErd Pi tr ii nn gt
by Taz Tally Ph.D.
A presentation of Taz Tally Seminars 2007©
Acrobat and PDF Preflighting and Editing
Quality Printing Presents
Creating PDF's for Printing
Taz Tally
Taz Tally Seminars
E-mail: ttallyphd@aol.com
Web: www.taztallyhpotography.com
www.tazseminars.com
Topics for Today
ϖ Preflighting PDFs in Acrobat 7
ϖ Third Party PDF Preflighting
ϖ Editing PDFs in Acrobat 7
ϖ Third Party PDF Editing
Preflighting PDFs in
Acrobat 7
1
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
Preflighting
ϖ Document Properties
♣ File > Document properties > Description
Preflighting
ϖ Document Properties
♣ File > Document properties > Fonts
2
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Acrobat 7 Preflight Tool
♣Tools > Print Production > Preflight
Preflighting
ϖ Preflight Window
♣ Multi-Step
Preflighting
ϖ Preflight Window
♣ Single-Step
3
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preflight Window
♣ Report: Initial
Preflighting
ϖ Preflight Window
♣ Report: Complete
Preflighting
ϖ Preflight Window
♣ Report: Colors
4
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preflight Window
♣ Report: Contone Resolution
Preflighting
ϖ Preflight Window
♣ Report: PDF/X Compliance
Preflighting
ϖ Preflight Window
♣ Report: Fonts
5
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ CID Font Advanced Print Setting
♣File > Print > Advanced > PostScript Options > Emit
CIDType 2 …
Preflighting
ϖ CID Font Advanced Print Setting
♣ File > Print > Advanced > PostScript Options > Emit CIDType 2
…
Preflighting
ϖ Preflight Window
♣ Report: Colors_Fonts
6
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preflight Window
♣ Report: Line Thickness
Preflighting
ϖ Preflight Window
♣ Report: Overview
Preflighting
ϖ Preflight Window
♣ Report: Overview_Docs
7
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preflight Window
♣ Report: Overview_Color Spaces
Preflighting
ϖ Preflight Window
♣ Report: Overview_Fonts
Preflighting
ϖ Preflight Window
♣ Report: Overview_Images
8
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preflight Window
♣ Report: Overview_Graphic States
Preflighting
ϖ Preflight Window
♣ Report: Preflight Info
Preflighting
ϖ Preflight Options
♣ Report
9
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preflight Report
♣
PDF
Preflighting
ϖ Preflight Options
♣ Comments
Preflighting
ϖ Preflight Options
♣ Comments
10
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preflight Options
♣ Comments
Preflighting
ϖ Edit Profiles
♣ Basic
Preflighting
ϖ Edit Profiles
♣ Basic: Main Window
11
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Edit Profiles
♣ Basic: Document
Preflighting
ϖ Edit Profiles
♣ Basic: Images
Preflighting
ϖ Edit Profiles
♣ Basic: Colors
12
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Edit Profiles
♣ Basic: Fonts
Preflighting
ϖ Edit Profiles
♣ Basic: Custom
Preflighting
ϖ Edit Profiles
♣ Basic: Main Window
13
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Edit Profiles
♣ Basic: Management Icons
- Add
- Duplicate
- Delete
- Import
- Export
Preflighting
ϖ Edit Profiles
♣ Advanced Menu
ϖ Edit Profiles
Preflighting
♣ Advanced: Main Window
♣Conditions
♣Rules
♣Profiles
14
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Edit Profiles
♣ Advanced: Conditions
Preflighting
ϖ Edit Profiles
♣ Advanced: Conditions > Edit
Preflighting
ϖ Edit Profiles
♣ Advanced: Conditions > Click Edit Icon > Group
15
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Edit Profiles
♣ Advanced: Conditions > Click Edit Icon > Property
Preflighting
ϖ Edit Profiles
♣ Advanced: Conditions > Click Edit Icon >Operator
Preflighting
ϖ Edit Profiles
♣ Advanced: Conditions
♣ Add to a Rule
16
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Edit Profiles
♣ Advanced: Rules
♣ Add Condition to a Rule
♣ Edit Rule if necessary
♣ Add Rule to a Profile
ϖ Edit Profiles Workflow
♣ Define and edit Condition
♣ Add Condition to a Rule
♣ Edit Rule if necessary
♣ Add Rule to a Profile
♣ Manage and Use Profile
Preflighting
Preflighting
ϖ Manage Advanced Profiles
♣ Advanced: Management Icons
- Add
- Duplicate
- Edit
- Delete
- Import
- Export
17
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Preferences: General
♣ Advanced: Options Menu > Preferences> General
Preflighting
ϖ Preferences: Output Intents
♣ Options Menu >
Preferences>
Output Intents
Preflighting
ϖ Acrobat 7 Output Preview
♣ Tools > Print Production > Output Preview
18
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Preflighting
ϖ Acrobat 7 Output Preview
♣ Tools > Print Production > Output Preview > Separations
Preflighting
ϖ Acrobat 7 Output Preview
♣Tools > Print Production > Output Preview > Separations
> Total Area Coverage
Preflighting
Third Party Preflighting Tools
♣ PitStop - Enfocus (Industry Standard)
♣ Certify PDF - Enfocus
-
www.enfocus.com
♣ FlightCheck - Markzware
-
www.markzware.com
-
www.pdfchecker.com
♣ PDF Checker - Online Preflight & Fix
♣ SWiNG ViSA - Server based Preflight & Fix
-
www.Dalim.com
♣ PDF Zone - PDF Info Source
-
www.pdfzone.com
19
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Acrobat 7 Page-Based Editing
♣ Document Menu > (Insert, Extract ,Replace, Delete)
Editing PDFs
ϖ Acrobat 7 Cropping Pages
♣ Document Menu >
Crop Pages
Editing PDFs
ϖ Acrobat 7 Cropping Pages
♣ Document Menu > Rotate Pages
♣ PDFs can have different dimension and oriented
pages in the same document
20
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Acrobat 7 Reduce File Size: One Step
♣ File Menu > Reduce File Size
♣ Auto down-samples to 72ppi and compresses + tosses unused stuff
♣ Select Acrobat version compatibility (later version = more reduction)
Editing PDFs
ϖ Acrobat 7 PDF Optimizer: Images
♣ Tools Menu > Print Production > PDF Optimizer > Images
♣ Allows control of down-sampling, compression, removal, Transparency, version
Editing PDFs
ϖ Acrobat 7 PDF Optimizer: Audit Space Usage
♣ Tools Menu > Print Production > PDF Optimizer > Audit Space Usage
21
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Acrobat 7 PDF Optimizer: Fonts
♣ Tools Menu > Print Production > PDF Optimizer > Fonts
♣ Allows removal of embedded fonts
Editing PDFs
ϖ Acrobat 7 PDF Optimizer: Scanned Pages
♣ Tools Menu > Print Production > PDF Optimizer > Images
♣ Allows control of down-sampling, compression, removal, Transparency, version
Editing PDFs
ϖ Acrobat 7 PDF Optimizer: Transparency
♣ Tools Menu > Print Production > PDF Optimizer >Transparency
♣ Allows for flattening of layered and/or transparent objects
22
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Acrobat 7 PDF Optimizer: Discard Objects
♣ Tools Menu > Print Production > PDF Optimizer > Discard Objects
♣ Allows for removal of various PDF document components
Editing PDFs
ϖ Acrobat 7 PDF Optimizer: Clean Up
♣ Tools Menu > Print Production > PDF Optimizer > Clean Up
♣ Allows for the streamlining of various PDF document components
♣ Create Optimizer Presets for reuse
Editing PDFs
ϖ Move Objects: Objects/Graphics or Text
♣ Tools Menu > Advanced Editing > Show Advanced Editing Tool Bar
♣ Select the Object TouchUp tool
♣ Click on an object (here text) to select image (object will be outlined in blue)
♣ Then Click + drag to move object, or use arrow keys to nudge
23
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Acrobat 7 TouchUp Tools: Text and Objects
♣ Tools Menu > Advanced Editing > Show Advanced Editing Tool Bar
♣ Allows for editing of text and graphic elements
Editing PDFs
ϖ Acrobat 7 TouchUp Tools: Objects/Graphics
♣ Tools Menu > Advanced Editing > Show Advanced Editing Tool Bar
♣ Click on image to select image
♣ Then Cmd/Cnt + Click > Activate context menu with “Edit Image”
> Launch Photoshop
Editing PDFs
ϖ Acrobat 7 TouchUp Tools: Text
♣ Tools Menu > Advanced Editing > Show Advanced Editing Tool Bar
♣ Click+ drag on text to select text
♣ Then Cnt/Rt mouse + Click > Activate context menu with “Properties” >
Properties window
24
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ TouchUp Tools: Text
♣ Tools Menu > Advanced Editing > Show Advanced Editing Tool Bar
♣ Select the Object TouchUp tool
♣ Click+ drag on text to select text
♣ Then Cnt/Rt mouse + Click > Activate context menu with “Properties” >
Properties window
Editing PDFs
ϖ TouchUp Tools: Replace Text with External Font
♣ With Object selection tool, click+ drag on text to select text
♣ Then Cnt/Rt mouse + Click > Activate menu > Properties
♣ Select external font from Font menu
♣ Check the Embed and Subset check boxes
Embedded
fonts
External
OS fonts
Editing PDFs
ϖ Acrobat 7 Adding Headers and Footers
♣ Document Menu > Add Headers and Footers
♣ Select Header or Footer
♣ Place copy: Pg #
♣ Format
♣ Set Page Range
♣ Set margin
♣ Click Preview
25
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Previewing Headers and Footers
Editing PDFs
ϖ Adding Watermarks & Background
♣ Document Menu > Add Watermark & Background
♣ Select Background or Watermark
♣ Place copy or import
♣ Format
♣ Set Page Range
♣ Set alignment
♣ Apply Opacity
♣ View Results
Editing PDFs
ϖ Converting Spot Colors to Process
♣ Tools Menu > Print Production > Ink Manager
♣ Click the “Convert All Spots to Process” check box
26
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Converting RGB Images / Colors to Process
♣ Tools Menu > Print Production > Convert Colors
♣ Click the Document color
♣ Select “Convert” Action
♣ Select Destination Space
♣ Set page range
♣ Select Profile handing
Editing PDFs
ϖ Adjusting Hairlines
♣ Tools Menu > Print Production > Fix Hairlines
♣ Define ≤ line weight value
♣ Define Replace value
♣ Select page range
Editing PDFs
ϖ Add Printers Marks
♣ Tools Menu > Print Production > Add Printers Marks
♣ Click the marks you want
♣ If Crop box is not big enough
add margin with Crop tool
27
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Enlarge Crop Border to Accommodate Printers Marks
♣ Tools Menu > Print Production > Crop Pages
♣ Enlarge page dimensions
♣ Here 8.5” x 11” > 9” x11.5”
Editing PDFs
ϖ Enlarge Crop Border to Accommodate Printers Marks
♣ Tools Menu > Print Production > Crop Pages
♣ Enlarged page shows printers marks
Editing PDFs
ϖ Transparency Flattening
♣ Tools Menu > Print Production > Transparency Flattening
♣ Move Slider toward Raster (try 50%)
♣ Select Apply (Note: Cannot be undone)
28
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Setting Trap Presets
♣ Tools Menu > Print Production > Trap Presets
♣ Click on Edit a pre existing trap such as “Default” or Create
Editing PDFs
ϖ Setting New Trap Presets
♣ Name the Trap Preset
♣ Assign trap values
♣ Click OK
Editing PDFs
ϖ Assigning Trap Presets
♣ Tools Menu > Print Production > Trap Presets
♣ Click on Trap Preset
♣ Click the “Assign” button
29
Copyright 2007 – Taz Tally Seminars
Acrobat and PDF Preflighting and Editing
Editing PDFs
ϖ Assigning Trap Presets
♣ Select the Trap Preset
♣ Select the page range
♣ Click the “Assign” button
♣ Click “OK”
Preflighting
Third Party PDF Editing Tools
♣ PitStop - Enfocus (Industry Standard)
♣ Certify PDF - Enfocus
-
www.enfocus.com
♣ PDF Checker - Online Preflight & Fix
-
www.pdfchecker.com
♣ SWiNG ViSA - Server based Preflight & Fix
-
www.Dalim.com
♣ PDF Zone - PDF Info Source
-
www.pdfzone.com
Taz Tally
Taz Tally Seminars
E-mail: taztally@taztallyphotography.com
Web: www.taztallyhpotography.com
www.taztallyphotography.com
30
Copyright 2007 – Taz Tally Seminars