Xerox® WorkCentre® 7120 Multifunction System

WorkCentre®
7120
A3
Colour
Multifunction System
Xerox WorkCentre 7120
Multifunction System
Evaluator Guide
®
®
About this Guide
This Evaluator Guide introduces you to the WorkCentre 7120 colour
multifunction system, explains its key features and performance advantages, and
provides guidance throughout your evaluation process.
Section 1: Evaluating Colour
Multifunction Systems
3
Evaluation Overview
4
Cost Control
5
Productivity
6
Installation and Deployment
7
Ease of Use and Management
9
Versatility
12 Security
14 Environmental Impact
15 Reliability
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Xerox WorkCentre 7120 Evaluator Guide
Section 2: Introducing the
WorkCentre 7120 Colour
Multifunction System
Section 3: Configuration
Summary, Specifications,
Supplies and Support Resources
16 Product Overview
18 Configuration Summary
19 Specifications
20 Supplies
21 Support Resources
Section 1: Evaluating Colour
Multifunction Systems
Overview
Based on continuous study of our customers’ productivity requirements,
Xerox recommends that the following criteria be used when evaluating which colour
multifunction system to purchase for your office.
Cost Control
Versatility
Can you monitor and control your
organisation’s printing costs?
Can the multifunction system be
customised to meet your specific needs?
Productivity
Security
Can the multifunction system keep up
with the demands of your business or
workgroup?
Does the multifunction system help keep
your confidential information private?
Installation and Deployment
How does the multifunction system ease
the demands of the deployment process?
Does the multifunction system conserve
natural resources with no loss of
performance, reliability or output quality?
Ease of Use and Management
Reliability
Does the multifunction system include
tools and features to lighten the load for
your technology administrators?
Is the multifunction system robust
enough to meet your needs and backed
by quality service?
Environmental Impact
This section examines each of
the above evaluation criteria
in greater detail, covering the
specific features and performance
attributes you should look for in
a colour workgroup multifunction
system. When the same criteria
are used to evaluate every device
under consideration, you’ll
see how the WorkCentre 7120
multifunction system excels
against other manufacturers’
products.
Xerox WorkCentre 7120 Evaluator Guide
3
Section 1: Evaluating Colour
Multifunction Systems
Cost Control
One of the most critical considerations when evaluating a colour
multifunction system is its cost of operation. Does the vendor provide the
tools you need to control access and use of the system’s colour features? Are the
accounting tools available to help track and assign printing costs? Does the vendor
offer tools and services to help you right-size your deployment?
How the WorkCentre 7120
multifunction system exceeds
the cost control requirement
Driver solutions to reduce cost
Driver Defaults allow users to customise
print settings for each application for
economy and efficiency. Set two-sided
printing or N-Up as "default” and adjust
settings for specific applications, such as
always printing emails in black and white.
Accounting capabilities
Xerox provides multiple levels of
accounting capabilities to give your
organisation the control it needs for
tracking and assigning costs. These tools
include:
• Auditron - controls and tracks and
enables quota setting for output for
copy activity by user or workgroup for
analysis and billing purposes.
• Xerox Standard Accounting (XSA)
- builds on Auditron by adding webbased remote management for copy,
print, scan and fax activity.
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Xerox WorkCentre 7120 Evaluator Guide
• Network Accounting Enablement
Kit (optional) - enables Xerox
multifunction systems to integrate
with third-party accounting and billing
solutions from Xerox Alliance Partners.
Assessment options
Xerox can help you decrease your overall
document costs by optimising and
right-sizing your technology deployment.
Three levels of assessment tools and
services are available to help you deploy
the right mix of equipment to best serve
the needs of your environment:
• LEVEL 1: Xerox Office Efficiency
Calculator - a five-minute, web-based
“instant analysis” offers suggestions on
your technology needs by comparing
information you enter on your
environment against key industry
metrics.
• LEVEL 2: Xerox Office Productivity
Advisor (XOPA) - more in-depth,
web-based tool assesses your specific
document environment. XOPA results
suggest better ways to manage page
volume between printing, copying
and faxing - they deliver end user
satisfaction and cost efficiency. XOPA
is a free service performed by your
local Xerox sales representative.
• LEVEL 3: Xerox Office Document
Assessment (ODA) - an analytical
model that measures and analyses
your current document production
infrastructure, the ODA provides
in-depth improvement plans for
significant cost savings and increased
efficiency. The ODA is a six-sigma,
fee-based tool and consultative service
oriented more at enterprise-level
organisations.
Section 1: Evaluating Colour
Multifunction Systems
Productivity
In addition to actual print engine speed, consider the factors that affect
overall throughput. Are the multifunction system's scanning and faxing features
powerful enough to support the demands of your busiest departments? Is the
multifunction system appropriately sized for the entire workgroup? Can important
features be used simultaneously, or are employees forced to wait for the system
to become “free”? Is the system designed to minimise network traffic? Can the
multifunction system's functions be monitored from users’ desktops and/or at the
system?
How the WorkCentre 7120
multifunction system exceeds
the productivity requirement:
Speed
The WorkCentre 7120 delivers colour and
black and white output speeds up to 20
ppm - even on two-sided A4-size media.
Document handling speed is notable as
well, with a 110-sheet duplex automatic
document feeder (DADF) that scans
colour and black and white documents
at 55 images per minute. With colour
first-copy-out times as fast as 8.1 seconds
and black and white first-copy-out times
as fast as 6.5 seconds, users won’t have
to wait long for their jobs to get started,
either.
Network performance
Performance isn’t limited to raw
document feeds and speeds. The
WorkCentre 7120 multifunction system
features a high-performance processor
plus 2 GB of memory and an 80 GB hard
drive, delivering the necessary horsepower
to process your large, complex jobs.
In addition, 10/100Base-TX Ethernet
connectivity comes standard for shared
network printing, and optional adapters
for 802.11b wireless Ethernet ensure
you can connect the WorkCentre 7120
according to your company’s specific
needs.
Image quality
Print Around
With 600 x 600 dpi copy resolution and
up to 600 x 600 x 4 dpi print resolution,
the WorkCentre 7120 multifunction
system generates high-quality copies
and prints with crisp text and images.
To ensure that printed output meets
users’ high expectations, Xerox also
delivers multiple page description
languages (PDLs) including PDF, XPS®,
PCL® 6 emulation, HP-GL2™, and optional
Adobe® PostScript® 3™.
The advanced Print Around feature holds
a job in need of resources (such as a
special paper size) and prints the next
job in the queue, which means no more
waiting for
a critical print job.
Concurrency
The controller’s advanced design also
helps avoid bottlenecks at the front
panel. Concurrent operation means
you won’t have to wait until a long
print job is complete to programme a
fax, scan or copy job. By keeping the
front panel available for programming
while the print engine is busy, users stay
productive and avoid idle time waiting
for the multifunction system. Scan
and fax jobs can be programmed and
executed without waiting for the print
engine to become available, while newly
programmed copy jobs will join the job
queue and be executed when earlier jobs
are completed.
Streamlined processes
Easily share files or introduce electronic
archiving with powerful scan capabilities.
Create text-searchable files at the
device for easy retrieval. Compression
technology reduces network load to
enable fast transmission. Plus, you can
create job flow sheets to automatically
route documents to predefined locations,
including combinations of email
addresses, fax destinations and FTP/SMB
sites.
Monitoring system status
The WorkCentre 7120 multifunction
system delivers up-to-date information
on every job - print, copy, scan,
email or fax, plus in-depth device
information. Whether at the device
or from the desktop, users can easily
manage documents and jobs through
an integrated job queue. For easy
remote management, CentreWare®
IS Embedded Web Server automates
installation, troubleshooting, feature
set-up and upgrading.
Xerox WorkCentre 7120 Evaluator Guide
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Section 1: Evaluating Colour
Multifunction Systems
Installation and Deployment
Installing and deploying a fleet of copier/printers and multifunction systems
throughout your organisation is a potentially time-consuming, complicated
process. The process isn’t limited to physically placing the units in their new
environments, but also includes integrating the devices with the existing network
infrastructure. Also consider the process required to deploy printing and scanning
services to your users, and how automated that process can be.
How the WorkCentre 7120
multifunction system exceeds
the installation and deployment
requirements:
Installation
The WorkCentre 7120 multifunction
system offers a small and compact
footprint at 585 x 640 x 1,132 mm (w x
d x h), which means the device fits even
in offices where space is at a premium.
The compact design was achieved with
an inner catch tray and by reducing
the size of sub-modules such as the
scanner unit. You can even add basic
finishing capabilities with the spacesaving Integrated Office Finisher without
increasing the overall footprint.
When you choose Xerox, you can
rest assured that your equipment
will be delivered and installed to your
specifications and expectations. The
WorkCentre 7120 multifunction system
comes standard with 10/100Base-TX
Ethernet connection, with features
including automatic IP addressing,
device naming, and Ethernet speed
sensing to provide simple and automatic
network installation. Management and
system setup can be accomplished
through a variety of means, including
easy wizard-based processes found
within Xerox CentreWare Web. Features
such as cloning enable multiple-device
installation onto networks with identical
settings, eliminating the need to set up
each system individually.
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Xerox WorkCentre 7120 Evaluator Guide
Deployment
With the WorkCentre 7120 multifunction
system, print and scan drivers can be
deployed centrally, thereby eliminating
the need for desk-to-desk manual
installation of the driver software.
CentreWare Web wizards are provided
to aid in the processes of installing,
troubleshooting and upgrading users’
print and scan drivers. Driver support
is delivered for Windows (Server 2003,
2008 / XP SP1 and higher/ Vista / 7),
including most operating systems with
32- and 64-bit drivers; Macintosh OS 10.3
and above; and multiple UNIX and Linux
platforms.
Plus, the WorkCentre 7120 multifunction
system will support* two innovative new
print drivers that can greatly simplify
installing, managing and supporting
printers and multifunction systems on
the network, and increase end-user
productivity:
• Xerox Mobile Express Driver (X-MED)
makes it easy for mobile users to find,
use and manage Xerox and nonXerox devices in every new location.
Plug into a new network, and X-MED
automatically discovers available
printers and provides status and
capability information. Save a list of
“favourite” printers for each location,
store application print settings for use
on any printer in any network, and
greatly reduce mobile support calls to
IT.
• Xerox Global Print Driver (X-GPD) is a
truly universal print driver that lets IT
administrators install, upgrade and
manage Xerox and non-Xerox devices
from a single driver. It provides a
consistent, easy-to-use interface for
end-users, reducing the number of
support calls, and simplifying print
services management.
In addition, these drivers provide users
with a consistent single interface for all
printers, with real-time, dynamic reports
of printer status. As a result, users can
easily identify the best printer for their
needs, quickly choose the correct options
and see updated consumables status
without the need for IT resources.
To learn more, and for free X-GPD and
X-MED downloads, visit xerox.com/global
and xerox.com/mobile.
* Post launch.
Section 1: Evaluating Colour
Multifunction Systems
Ease of Use and Management
Look for fully integrated functions that work together to create more value
than the sum of their parts. Are the functions easy to learn? Is the user interface
consistent from function to function? Do the network features give users full access
to the power of your network? Does the multifunction system include additional
software to take full advantage of digital documents? Is the device easy for your
organisation to manage as part of its infrastructure?
How the WorkCentre 7120
multifunction system exceeds
the ease of use requirement
Touch screen user interface
How the WorkCentre 7120
multifunction system exceeds
the ease of management
requirement
The touch screen user interface (UI)
on the WorkCentre 7120 multifunction
system is easy to learn and offers quick,
intuitive job programming. It features
touch-screen functionality with bright,
colourful, logically organised icons, with
the most commonly accessed features on
the default screen. A selection of buttons
accompanies the touch-panel UI for
manual command and numbers inputs,
management features access, and job
execution (with the familiar green Start
button). Third-party applications can be
integrated with the front panel UI as
well.
Network management
Bi-directional print drivers
Xerox CentreWare software
The WorkCentre 7120 multifunction
system utilises CentreWare print drivers
to provide an easy, intuitive method of
programming jobs and receiving updated
system status information. Like the frontpanel touch-screen UI, the print drivers
are logically organised by tabs. The most
commonly used features are located on
the default tab, with advanced features
easily accessible when programming
more complex jobs. The print drivers
also provide bi-directional information
like system status, job status, currently
loaded paper sizes, installed options and
more.
Xerox CentreWare Web (CWW) software
is a powerful device management
solution. CWW is free software
that eases the chore of installing,
configuration, managing, monitoring
and pulling reports from the networked
printers and multifunction systems
throughout your enterprise - regardless
of vendor. Xerox also addresses
enterprise asset management through
compatibility with network management
tools for Sun, Novell, Microsoft and other
environments.
It couldn’t be easier for a network
administrator: The WorkCentre 7120
multifunction system integrates into
virtually any network environment.
Network configuration is made simple
with CentreWare Web configuration
wizards, which eliminate the need for
administrators to perform tasks at the
front panel of each networked device.
The WorkCentre 7120 multifunction
system includes support for multiple
native network environments, including
TCP/IP, IPv6, SNMP, SMB, Novel IPX,
AppleTalk and IPP.
The easy-to-use touch screen interface
includes a USB port option for convenient
memory device connection.
Xerox WorkCentre 7120 Evaluator Guide
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The WorkCentre 7120 multifunction
system also includes CentreWare
Internet Services (CWIS), an embedded
web server that allows employees and
administrators to perform detailed status
checks on the system and consumables,
administer system settings, and manage
access
and accounting controls via any standard
web browser.
Automated supplies replenishment
Xerox office services
Xerox offers SMart eSolutions, an
application for automating and
simplifying device management and
ownership. The two SMart eSolutions
applications, MeterAssistant® and
SuppliesAssistant®, automate the process
of reporting multifunction system usage
data to Xerox and automatically ordering
replacement supplies when toner levels
run low.
Lastly, Xerox offers a set of services
for managing document output and
asset infrastructure in offices. These
services deliver measurable business
results by leveraging a powerful set of
office technologies, business processes,
methodologies and software tools to
reduce costs and improve productivity.
• MeterAssistant - automatically collects
and securely submits your device meter
reads to Xerox using a built-in audit
process to increase billing accuracy.
• SuppliesAssistant - proactively
manages toner supplies and monitors
usage to ensure you have the right
supplies at the right time.
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Xerox WorkCentre 7120 Evaluator Guide
Section 1: Evaluating Colour
Multifunction Systems
Versatility
How many functions can the multifunction system perform? Can it support the
media types and capacity users require? Does it offer the kinds of finishing options that
can help your staff perform their jobs more efficiently?
How the WorkCentre 7120
multifunction system exceeds
the versatility requirement
• Sample set - prints the first copy set
for verification before releasing the
remaining sets.
Copy features
Print features
The WorkCentre 7120 multifunction
system supports the daily copying
volumes of busy workgroups. It features
a powerful combination of output speed
(colour and black and white up to 20
ppm), original-handling and advanced
copy features.
The WorkCentre 7120 multifunction
system delivers a print output speed of
up to 20 ppm for both colour and black
and white, plus a versatile array of print
features, highlighted by:
The WorkCentre 7120 features a 110sheet DADF, which makes quick work
of your jobs thanks to a fast processing
speed of 55 images per minute.
• Booklet creation - formats and
organises electronic documents for
printing as hard-copy booklets.
• N-up - saves paper by printing multiple
pages onto a single sheet.
A rich set of copy features enables users
to create ready-to-distribute hard copies.
Copy feature highlights include:
• Page-level programming - lets users
specify unique driver settings for
individual pages in a document.
• Automatic tray selection - selects
correct tray for specified media
without requiring user intervention.
• Print Around - holds a problem job
that needs resources (such as a
different paper size) and prints the
next job in
the queue.
• Automatic two-sided copies - create
two-sided copies of single- or doublesided originals.
• Booklet creation - create booklets by,
for example, printing four A4 pages
onto A3 media for folding as a fourpage booklet.
• ID Card Copy - scans both sides of
an ID card and prints it face-up on a
single sheet of paper.
• Multi-up - prints multiple original
pages onto a single copied page.
• Sample set - allows users to proof a
sample document before printing the
entire job.
• Secure/delay print - print jobs are
held in memory until a PIN code is
entered at the front panel, ensuring
prints are not left unattended at the
multifunction system.
• Watermarks - adds labels such as
“Draft,” “Confidential,” or customised
messages to printed documents.
Scan features
With the WorkCentre 7120 multifunction
system, you can easily share files or
introduce electronic archiving with
powerful scan capabilities.
Standard scan distribution destinations
include:
• Scan to Email - send scanned images
to email recipients, with authentication
and LDAP for network security and
integration.
• Scan to Folder - store scanned images
on the hard drive for retrieval at your
desktop.
Optional scanning capabilities include:
• Network Scanning - templates enable
sending scanned images to multiple
predefined locations, such as an FTP
server.
• USB Enablement option - scan to or
print from any standard USB memory
device for portability and convenience.
Additional Xerox scan software is
available to expand the capabilities of
your WorkCentre 7120 multifunction
system:
• Xerox Scan to PC Desktop® - bundles
Nuance® PaperPort® software for
scanning, organising and sharing
images with Nuance OmniPage®
software, which converts hard-copy
documents into searchable and
editable electronic files.
Xerox WorkCentre 7120 Evaluator Guide
9
• ScanFlowStore® - ScanFlowStore
software by Nuance® greatly
reduces document processing time
with its powerful Optical Character
Recognition technology. Using
template-based scanning, a user
simply selects specific “zones” on a
document from which data specific
to industries such as healthcare, legal
or financial, is captured and used for
file naming, creating network folders,
populating PDF properties, searching
and retrieving, and routing scanned
documents to their correct repositories.
• File formats - support for PDF, High
Compression PDF/A, JPEG, XPS, TIFF,
Multi-page TIFF.
• Xerox SMARTsend® - eases the process
of editing metadata, choosing file
formats, and distributing scanned files
to multiple destinations, including
remote printers, email, network folders,
mailboxes, fax destinations and more.
• Optional Walk-up PSTN fax with
Internet fax and LAN fax:
In addition to a flexible set of
destinations and additional software,
the WorkCentre 7120 multifunction
system includes a set of scan features
highlighted by:
• Thumbnail Preview* - preview
previously scanned documents stored
on the hard disk drive.
• Job Flow Sheets - basic document
routing solution for sending images to
a predefined distribution list including
multiple email addresses, FTP/SMB
sites and fax destinations.
• Scan to searchable files* - effortlessly
create searchable PDF, PDF/A and XPS
files, which the standard Windows
search engine can search within for
easy retrieval.
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Xerox WorkCentre 7120 Evaluator Guide
Fax-performance highlights include:
*With optional Scan Kit.
• Fax forwarding of incoming faxes
to an email address, fax number or
document repository.
Fax features
• Two-sided fax sending and receiving.
The WorkCentre 7120 multifunction
system also offers optional fax
capabilities that help further consolidate
office functions. This fax solution
combined with the concurrency of the
WorkCentre 7120 multifunction system
means an end to supporting a dedicated
fax machine. Fax features include:
– Walk-up PSTN fax - phone line
faxing via device user interface with
one- and three-line options.
– Internet fax - save money by
sending faxes via the Internet, with
support for SMTP and POP3.
– LAN fax - transmit digital
documents via the print driver.
• Optional Fax over IP (T.38) Kit send and receive faxes using the
T.38 protocol.
• Optional Network Server Fax
Enablement Kit - provides an
integrated solution that maximises
your network fax investment and is
as easy as walk-up copying. Maintain
central management and control of
your fax server while providing versatile
walk-up fax input and output options
at your WorkCentre 7120. There is no
need for a separate telephone line, and
there are fewer devices and supplies
to maintain. Visit the Xerox Partner
web site for a complete listing of Xerox
validated network server fax providers.
• Secure fax receive.
• Multiple reporting, confirmation and
cover-sheet options.
• MH/G3, MMR/G4, JBig Super G3
compression allows for faster
transmission times.
• Print faxes on up to A3 paper.
• Preview incoming faxes on the User
Interface with the Thumbnail Preview
option.
Xerox Workflow Solutions
Built on the Xerox Extensible Interface
Platform™ (EIP), Xerox Workflow Solutions
connect users to the tools they need
to make their information workflows
faster, more efficient and more effective.
Control access to information. Reduce
the costs of information workflow and
your organisation’s environmental
impact. Enable new ways of working that
streamline and accelerate business cycles
and give you a competitive advantage.
Xerox Workflow Solutions give you
measurably better ways of working with
information no matter what industry,
no matter how big or small your
organisation, and no matter where you
operate.
Media support and capacity
The WorkCentre 7120 multifunction
system comes in two configurations that
differ on paper capacity:
• WorkCentre 7120V_S: two-trays with
stand
• WorkCentre 7120V_T: four-trays.
Paper capacity and media support
offered by the WorkCentre 7120
multifunction system includes:
Standard Trays:
Optional:
• Bypass Tray - 50 sheets; Custom sizes:
89 x 98 mm to 297 x 432 mm; 60 to
216 gsm
• Envelope Tray (replaces tray 1) - Up
to 60 envelopes, Monarch, DL, C5,
Custom sizes: 98 x 148 mm to 162 x
241 mm; 75 to 90 gsm
• Trays 1 and 2 (7120V_S configuration)
- 520 sheets each; A5 to A3; 60 to
256 gsm
• Trays 1 – 4 (7120V_T configuration) 520 sheets each; Custom sizes: A5 to
A3; 60 to 256 gsm
Finishing features
The WorkCentre 7120 multifunction system allows multiple choices to ensure you get the right set of finishing features for
the documents users produce on a regular basis.
Finishing Options
3
1
1
2
2
3
Integrated Office Finisher
Office Finisher LX
Booklet Maker (for Office Finisher LX)
• Basic finishing that can be integrated into the
internal catch tray of the WorkCentre 7120
without requiring more space
• 500-sheet stacking
• 50-sheet single-position stapling
• 2,000-sheet stacking
• 50-sheet multiposition stapling
• Optional hole punching
• Optional Booklet Maker (score/crease,
saddle stitch)
• Up to 40 booklets (1-15 sheets per booklet – 80 gsm
or less; 2-10 sheets per booklet – over 80 gsm)
• Saddle-stitch Stapling - 2-15 sheets / 8 – 60 page
booklet; 55 to 90 gsm
• Score/Crease - 1-15 sheets / unstapled
Xerox WorkCentre 7120 Evaluator Guide
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Section 1: Evaluating Colour
Multifunction Systems
Security
What types of security requirements are critical to your office? Does the
multifunction system have the security features to meet these demands? Can the
multifunction system access be password protected? Does the system remove latent
images from the device’s hard drive? Does the system have features in place to
safeguard confidential documents?
How the WorkCentre 7120
multifunction system exceeds
the security requirement
Integrated security
In today’s business environment, security
is a critical competency. The technology
you deploy into your organisation must
have a complete set of capabilities to
help keep your confidential information
safe. The WorkCentre 7120 delivers
security features that protect your
confidential information at all points of
document vulnerability, which are easy
enough to set up without the help of
dedicated IT staff.
Document
• Secure fax - protect faxed documents
by requiring a PIN access code before
the received fax is printed.
• Secure print - holds print jobs at the
Multifunction system until released by
job owner at the device.
• Password protected and encrypted
PDF - requires a password to open
and view a sensitive scan.
Device
• Audit log* - tracks printing, scanning
and network fax activities by user, time
and date.
• User Authentication with LDAP/
Kerberos/SMB/CAC - restricts access
to device features and management
settings by validating user names and
passwords.
• Digitally signed PDF - protects the
authenticity of PDF documents.
WorkCentre 7120 multifunction system security model
Document
• Secure fax
• Secure print
• Password protected
and encrypted PDF
• Digitally signed PDF
Device
• Audit log*
• User Authentication with LDAP/
Kerberos/SMB/CAC
• Secure Access Unified ID System®*
Hard Drive
• Data Encryption*
• Image Overwrite*
Network
• S/MIME Encrypted email
• IEEE 802.1x protocol
• IPSec
• Secure data protocols
* Requires optional Data Security
Kit
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Xerox WorkCentre 7120 Evaluator Guide
• Xerox Secure Access Unified
ID System® - Secure Access integrates
with your existing employee ID badge
solution, allowing users to simply swipe
their badge at the WorkCentre 7120
multifunction system to unlock access
to features. Usage data can then be
made available to other solutions for
tracking, accounting and regulatory
purposes. Follow-You™ print, a feature
of Secure Access, allows you to send
a document to a secure print queue,
walk up to any system on the network
equipped with Secure Access, swipe
your ID card and access the document
for printing.
Hard Drive
• Data Encryption* - along with FIPS
140-2 compliant encryption, provides
an additional layer of security against
unauthorised users.
• Image Overwrite* - electronically
“shreds” data stored on the
multifunction system hard drive
using an algorithm specified by U.S.
Department of Defense Directive
5200.28-M.
Network
• S/MIME Encrypted email - provides
an additional layer of security against
unauthorised users.
• IEEE 802.1x protocol - ensures devices
connected to the network are properly
authenticated.
• IPSec - encrypts print jobs sent to the
multifunction system utilising IPSec.
Third-party certification
Xerox has a proven track record of
participation and compliance with
emerging government security standards
and third-party testing and certification.
The prime example of this commitment is
our participation in the Common Criteria
Certification process. Xerox submits its
products, along with highly structured
statements of the product’s information
security capabilities, for validation by
an independent, government-sponsored
laboratory. Certification is a costly,
rigorous, time-consuming process. The
WorkCentre 7120 multifunction system
will be submitted for certification shortly
after public availability. Check the Xerox
security pages (www.xerox.com/security)
for more up-to-date information.
Xerox currently has more multifunction
system products Common Criteriacertified than any vendor in the industry.
• Secure data protocols - secures
network communications with industry
standards including HTTPS (SSL),
SNMP v3.0, and IPSec.
* Requires optional Data Security Kit
For more information
regarding Xerox security, visit:
www.xerox.com/security
Xerox WorkCentre 7120 Evaluator Guide
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Section 1: Evaluating Colour
Multifunction Systems
Environmental Impact
Environmental impact can be assessed in a variety of ways. Does the
multifunction system offer advanced technologies that help you save energy and
reduce paper consumption? Also, consider the amount of noise generated by the
device. Is it quiet enough to allow convenient placement in close proximity to its
users without causing a distraction?
How the WorkCentre 7120
multifunction system exceeds
the environmental impact
requirement
Energy conservation
Easily reduce paper usage with the
WorkCentre 7120 multifunction system's
Earth Smart Settings.
Xerox innovations benefit the
environment and reduce your electricity
bills. A scanner based on LED lighting
instead of traditional Xenon lamps
consumes only 1/3 the power. Plus,
innovative toner design requires a lower
fusing temperature than traditional toner
while offering glossy, beautiful office
graphics. As a result, the WorkCentre
7120 consumes just 578 watts when
running and 3.08 watts when in sleep.
Reduced paper consumption
The WorkCentre 7120 performs 100
per cent efficient two-sided printing on
A4 media - it’s just as fast as printing
one-sided pages. Plus, optional LAN
fax functionality further reduces paper
usage by sending faxes directly from
applications on your desktop. Incoming
faxes can be viewed as thumbnail images
on the user interface - so you only print
what’s important.
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Xerox WorkCentre 7120 Evaluator Guide
The WorkCentre 7120 print driver
includes Earth Smart Settings, a new
feature that allows users to choose
default settings that encourage
sustainability practices such as duplex
print and draft mode. Or go paperless
and distribute digital files quickly and
easily.
Quiet operation
Out quietest workgroup colour
multifunction system, the WorkCentre
7120 stays productive while emitting
low noise levels. All fans are turned off
in Standby mode to decrease power
consumption and noise emissions - at just
16 dB(A), the WorkCentre 7120 is quieter
than a whisper.
Learn more at:
www.xerox.com/environment.
Section 1: Evaluating Colour
Multifunction Systems
Reliability
Office productivity relies on tools that do their jobs day in and day out.
Consider how often you need to intervene to replace paper or other consumables
or to clear jams. How easy is that intervention, and how long is the multifunction
system typically down? If outside assistance is required, how easy is it to schedule
and how long do you have to wait?
How the WorkCentre 7120
multifunction system exceeds
the reliability requirement
Day-to-day reliability
Reliability comes in two forms: system
reliability and image reliability. The
WorkCentre 7120 multifunction system
has been designed to provide maximum
system reliability and uptime. Simple
paper paths and minimal moving parts
help optimise day-to-day reliability
and contribute to a duty cycle* of up to
50,000 pages per month.
*Duty cycle is a measure of the maximum number
of copies/prints that can be run during peak
periods.
Any paper jams or misfeeds that do
occur can be easily cleared through
access doors on the side of the machine,
enabling users to proactively resolve
most issues. With a maximum paper
capacity of up to 2,130 sheets, the
WorkCentre 7120 multifunction system
can also drastically reduce paper
reloading downtime. Xerox SMart
KitTM technology also helps minimise
downtime by predicting when critical
parts will fail and alerting you to order
replacement units. SMart Kit replaceable
units are as simple to replace as toner
cartridges.
Service / support
Building on the reliability engineered
into the WorkCentre 7120 multifunction
system, Xerox has trained and developed
a sophisticated service-delivery network
capable of maintaining your equipment,
addressing issues users may encounter,
and training employees on how to get
the most out of the equipment.
Xerox WorkCentre 7120 Evaluator Guide
15
Section 2: Introducing the Xerox WorkCentre 7120
Colour Multifunction System
Product Overview
Efficiently powerful performance. Seamlessly create and share business-critical
information, in full office colour, and take your business or workgroup to a higher level
of performance - without hurting the bottom line.
Streamline your processes
Increase productivity with powerful
workflows that optimise business
efficiency. The compact WorkCentre
7120 is loaded with features that save
time and simplify device management.
• Fast output. Copy and print both
single-sided and two-sided documents
at up to 20 ppm in colour or black and
white.
• Scan, print, copy, fax and route files
- all at once. Concurrent operation
maximises office productivity, letting
multiple users perform different office
tasks simultaneously.
• Never wait for a critical print job.
The Print Around feature holds a job
in need of resources (such as a special
paper size) and prints the next job in
the queue.
• Superior scanning. Easily share files
or introduce electronic archiving with
powerful scan capabilities. Create
text-searchable files at the device for
easy retrieval. Compression technology
reduces network load to enable fast
transmission.
• Automate everyday workflows. Create
job flow sheets to automatically route
documents to predefined locations,
including email addresses, fax
destinations and FTP/SMB sites.
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Xerox WorkCentre 7120 Evaluator Guide
• Remotely manage the device.
CentreWare® IS Embedded Web
Server automates installation,
troubleshooting, feature set-up and
upgrading.
Easy on the environment
Security without IT
The WorkCentre 7120 multifunction
system conserves natural resources with
no loss of performance, reliability or
output quality.
• Easy, accurate billing and supplies
replenishment. Smart eSolutions
MeterAssistant® collects and submits
meter reads and SuppliesAssistant®
enables automatic ordering of ink to
save time.
• Reduce energy consumption with
Xerox innovations. A scanner based
on LED lighting instead of traditional
Xenon lamps consumes only 1/3 the
power. Plus, innovative toner design
requires a lower fusing temperature
than traditional toner while offering
glossy, beautiful office graphics.
Robust security features safeguard the
full gamut of entry and exit points to
ensure the safety of critical information.
Implement enterprise security solutions
without the need for skilled IT know-how.
Responsible colour
The budget-friendly WorkCentre 7120
helps you manage costs and save money.
• Customise your print driver settings
for economy and efficiency. For
example, set two-sided printing or
choose N-up for printing multiple pages
on a single sheet as your default. Adjust
settings for specific applications, such
as always printing emails in black and
white.
• Manage and track device usage.
Internal Auditron sets limits of device
features for analysis and billing
purposes. Xerox Standard Accounting
provides reports for greater cost control
of all device functions. Advanced
solutions from Xerox Alliance Partners
deliver even more helpful tools for
larger office environments.
• Reduce fax costs. The Fax over IP
(T.38) Kit sends and receives faxes
using the T.38 protocol.
• Work quietly. Our quietest workgroup
colour multifunction system stays
productive while emitting low noise
levels.
• Save time and paper with 100 per
cent efficient two-sided printing on
A4 media – it’s just as fast as printing
one-sided pages. Or go paperless and
distribute digital files quickly and easily.
• Paperless faxing. LAN Fax sends
faxes directly from applications on
your desktop. Incoming faxes can be
viewed as thumbnail images on the
user interface – so you only print what’s
important.
WorkCentre® 7120
Quick Facts
• Print/copy up to 20 ppm colour
and black and white
• High impact colour with built-in
control and accounting
• Powerful scan and fax capabilities
• Robust security features
• Space-saving footprint
• Paper capacity up to 2,130 sheets
• Secure Print keeps documents private
by holding print jobs in the queue until
the user enters the password.
• Password protected PDFs require a
password to open and view a sensitive
scan.
• Data Security Kit keeps your
information safe. Encrypt resident data
on the device and electronically erase
images on the hard drive.
• Full system Common Criteria (ISO
15480) Certification* at EAL3 ensures
that the WorkCentre 7120 conforms to
the most stringent security standards
and regulations.
* Submission pending
Print / Copy / Scan / Fax / Email
A3
20
ppm
WxDxH (base):
585 x 640 x 1,132 mm
Xerox WorkCentre 7120 Evaluator Guide
17
Section 3: Configuration Summary, Specifications,
Supplies and Support Resources
Configuration Summary
WorkCentre 7120V_S
Speed
WorkCentre 7120V_T
Up to 20 ppm colour / 20 black and white
Duty Cycle
Up to 50,000 pages / month
Paper Handling
Paper input
Standard
Duplex Automatic Document Feeder: 110 sheets; Size: A5 to A3; Custom sizes: 85 x 125 mm to 297 x 432 mm
Bypass Tray: 50 sheets; Custom sizes: 89 x 98 mm to 297 x 432 mm
Tray 1 and 2: 520 sheets each; Sizes: A5 to A3; Custom sizes: 140 x 182 mm
to 297 x 432 mm
Optional
Paper output
Standard
Optional
Tray 1 – 4: 520 sheets each; Sizes: A5 to A3; Custom sizes: 140 x 182 mm
to 297 x 432 mm
Envelope Tray: Up to 60 envelopes: DL, C5, Custom sizes: 98 x 148 mm to 162 x 241 mm
Dual Catch Tray: 250-sheets each, Lower tray offsets
Integrated Office Finisher: 500-sheet stacker, 50 sheets stapled, single-position stapling
Office Finisher LX: 2,000-sheet stacker, 50 sheets stapled, 3-position stapling, optional hole-punch, optional booklet maker (score, saddle stitch)
Convenience Stapler: staples 50 sheets
Copy
First-page-out-time
As fast as 8.1 seconds colour / 6.5 seconds black and white
Resolution (max)
600 x 600 dpi
Automatic two-sided, Electronic pre-collation, Automatic tray selection, Build Job, Negative/Mirror image, Automatic booklet creation,
Multi-up, Auto RE, Mixed-size originals, Covers insertion, Sample set, Book copying, Annotation, Auto colour selection, Area designation,
Poster mode, Watermarks, ID Card Copy
Copy features
Print
First-page-out-time
As fast as 13 seconds colour / 11 seconds black and-white
Resolution (max)
600 x 600 x 4 dpi
Memory
2 GB plus 80 GB hard drive
Connectivity
10/100Base-TX Ethernet, High-Speed USB 2.0 direct print, Wireless Ethernet 802.11b (via third-party adaptors)
PDF, XPS®, PCL® 6 emulation, HP-GL2™, Optional Adobe® PostScript® 3™
Page description languages
Print features
Automatic two-sided, Secure print, Delay print, Sample set, Booklet creation, Cover selection, Paper selection by attribute, N-up,
Watermarks, Banner sheets, Fit to new paper size, Output tray selection, Store and recall driver settings, Toner saver, Optional print from USB
Optional Walkup PSTN fax (one-line and three-line options) with Internet fax, Fax over IP (T.38) Kit, Network Server Fax Enablement Kit
Fax
Fax features
LAN fax, Fax Forward, Two-sided Send and Receive, print on fax up to A3, Fax Build Job, Optional Thumbnail Preview
Scan to Email, Scan to Folder
Scan
Scan options
Scan to USB, Scan Kit (Network Scan, Text searchable PDF, PDF/A, XPS, MRC compression, Thumbnail Preview)
Scan to PC Desktop®, Various Xerox Alliance Partner Solutions, SMARTsend®
Additional software options
Auditron, Xerox Standard Accounting (Copy, Print, Fax, Scan), Enabling Colour access control, Optional Network Accounting Enablement Kit (Alliance Partners)
Accounting
Security
Secure Print, Authentication with LDAP/Kerberos/SMB/CAC, Password Protected PDF, FIPS 140-2 encryption,
S/MIME Encrypted Email, IPSec, 802.1x, SNMP v3.0
Standard
Optional
Data Security Kit (Image Overwrite, Data Encryption, Audit Log), Secure Access Unified ID System
Windows XP SP1 and above/Server 2003/Server 2008/Vista/Windows 7; Mac OS 10.3 and above; AIX 5 v5.3;
HP UX 11.0/11i v2; Solaris 8/9/10; Linux Fedora Core 1/5; Red Hat ES4; SUSE 10/11
Operating Systems
Other Options
18
USB Enablement (Print from/Scan to USB), Media Card Reader,Thumbnail Preview, Work Surface, Foreign Device Interface, Text searchable PDF, PDF/A, XPS
Xerox WorkCentre 7120 Evaluator Guide
Section 3: Configuration Summary, Specifications,
Supplies and Support Resources
Specifications
Specifications
Device Management
Print Driver Support
Xerox CentreWare Web, Xerox CentreWare IS
Xerox CentreWare for Unicenter® TNG®, Microsoft Management Console, Microsoft System Centre Operations Manager, HP® OpenView®
Xerox Device Manager
Xerox Device Types for SAP R/3 Environment
Microsoft Windows® - XP SP1 & higher (32 & 64 bit), Server 2003 (32 & 64 bit), Vista (32 & 64 bit), 7 (32 & 64 bit)
Unix
Apple Mac OS® -10.3 and above
Media Handling
Supported Sizes
and Weights
Standard Trays:
Duplex Automatic Document Feeder (DADF) - 110 sheets; Sizes: A5 to A3; Custom sizes: 85 x 125 mm to 297 x 432 mm
Bypass Tray - 50 sheets; Custom sizes: 89 x 98 mm to 297 x 432 mm
Trays 1 and 2 / 1–4 - 520 sheets each; Custom sizes: A5 to A3; Custom sizes: 140 x 182 mm to 297 x 432 mm
Envelope Tray Option:
Up to 60 envelopes, Monarch, DL, C5, Custom sizes: 98 x 148 mm to 162 x 241 mm
Duplex Automatic Document Feeder - 50 to 128 gsm
Bypass Tray - 60 to 216 gsm
Trays 1 and 2 / 1–4 - 60 to 256 gsm
Envelope Tray option - 75 to 90 gsm
Operating
Environment
Required Temperature Range - 10° to 32° C
Required Relative Humidity - 20% to 80%
Electrical
Power: 220 to 240 VAC, 50/60 Hz, 10A
Power Consumption:
• Running (average) : 578 watts
• Ready Mode (Standby): 119 watts
• Low Power Mode: 74 watts
• Sleep Mode: 3.08 watts
• ENERGY STAR® Compliant
Warm-Up Times:
• From Sleep: 40 seconds (max)
• From Low-Power Mode: 26 seconds (max)
Dimensions
Width
Depth
Height
Weight
585 mm
640 mm
1,132 mm
114 kg
Agency Approvals
FCC Class B Compliant (U.S./Canada)
ENERGY STAR
89/336/EEC (Europe)
TUV Listed
CB Certified (IEC 60950-1/EN 60950-1)
73/23/EEC (Europe)
Windows Hardware Quality Labs
Blue Angel (Europe)
EcoLogo Certified
Xerox WorkCentre 7120 Evaluator Guide
19
Section 3: Configuration Summary, Specifications,
Supplies and Support Resources
Supplies
Supplies
Description
Details
Order Number
Toner Cartridges
Black Toner Cartridge Metered
006R01453
Yellow Toner Cartridge Metered
006R01454
Magenta Toner Cartridge Metered
006R01455
Cyan Toner Cartridge Metered
006R01456
Staple Refills
Integrated Office Finisher
008R12941
Office Finisher LX
008R12941
Staple Cartridges
Integrated Office Finisher
008R12964
Office Finisher LX
008R12964
Booklet Maker for Office Finisher LX
SMart Kits
20
008R12897
SMart Kit™ Drum Cartridge Black
013R00657
SMart Kit™ Drum Cartridge Yellow
013R00658
SMart Kit™ Drum Cartridge Magenta
013R00659
SMart Kit™ Drum Cartridge Cyan
013R00660
SMart Kit™ Fuser Module (220 V)
008R13088
Waste Toner Container
008R13089
Second Bias Transfer Roll
008R13086
Transfer Belt
001R00610
Xerox WorkCentre 7120 Evaluator Guide
Section 3: Configuration Summary, Specifications,
Supplies and Support Resources
Support Resources
Unrivalled service and support
Behind every Xerox product is a
large network of customer support
that’s unrivalled in the industry and
available when you need it. Xerox
service professionals use leading-edge
technologies to keep you up and running.
They’re even linked to the engineers who
designed your product, so you can be
confident when you choose Xerox. And
genuine Xerox supplies are always
readily available.
Xerox Office Services Support
Asset management services
• Asset Optimisation and Tracking
- Process and tools to optimise an
enterprise’s office output infrastructure
and reduce hard costs.
• Break-Fix Management - Single
point of ownership and management
for break-fix service of all brands of
office output devices, regardless of
manufacturer.
• Supplies Management - Process
and tools to procure, monitor and
replenish all document-related supplies
proactively.
Imaging and output
management services
• Output Management - Single point
of management of office output
from all output devices, regardless of
manufacturer.
• Image Capture and Workflow Cost-efficient solutions for capturing,
managing, retrieving and distributing
information into digital repositories.
Additional Information Sources
WorkCentre 7120 front panel:
• The front panel offers tools and
information pages to help with
machine setup, feature selections,
operational problems, and media
feed and supply issues.
Customer Documentation:
• Installation Guide
Support services
• Quick Use Guide
• Technology Procurement and
Deployment - A creative and flexible
end-to-end print/computer product
acquisition solution that uses a singlepoint-of-contact model while lowering
the total cost of acquisition.
• Software and Documentation CD-ROM
• Help Desk Services - A broad range of
enterprise services, managed through
a centralised single point of contact
and delivered through either an on-site
or off-site model.
• End User Services - Microsoft software
implementation, IT project consulting,
and customer education.
• Warranty Booklet
On the Web:
Visit www.xerox.com/office for:
• Product, supplies, and support
information
• Downloading drivers
• Finding your local reseller
• Online documentation
Visit www.xerox.com/office/support for:
Support and service information, including
the same troubleshooting Knowledge
Base used by Xerox Customer Support
staff to provide the latest technical
information on:
• Application issues
• Errors
• Print-quality issues
• Troubleshooting
Xerox WorkCentre 7120 Evaluator Guide
21
Section 3: Configuration Summary, Specifications,
Supplies and Support Resources
Support Resources
Multifunction systems often look the same from the outside. Based on a quick
look at speeds, feeds, and print resolution specifications, it is tempting to conclude
that most multifunction systems are basically equal. We invite you to evaluate
the WorkCentre 7120 using these criteria, and compare it against its closest
competitors. We believe you’ll find that the WorkCentre 7120 multifunction system
offers a unique set of features, delivers exceptional benefits, and will exceed your
expectations.
WorkCentre 7120
Installation and Deployment
Small footprint (w x d)
585 x 640 mm
Global Print Driver: single print driver for IT to deploy and
manage products regardless of manufacturer

Mobile Express Driver: single print driver for mobile workers
to print to network printers, regardless of manufacturer

Clone network configuration





Driver defaults: set driver settings by application
Automatic supplies replenishment
Automatic meter reads
Automatic supplies replenishment
Productivity and Versatility
100% efficient two-sided printing on A4 size media

Multitasking operation lets multiple users perform
different tasks simultaneously

Document Feeder
Paper Capacity
Standard 110-sheet DADF
WorkCentre 7120V_S: 1,090 sheets
WorkCentre 7120V_T: 2,130 sheets
Print Around feature: prints next job in queue when a job
requires resources

Preview jobs on UI


Scan to searchable PDF, PDF/A & XPS
Personalised solutions on UI
Scan to / Print from USB option
EIP enabled

Workflow automation
Job flow sheets
Paperless fax reception


T.38 compliant Fax over IP option
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Xerox WorkCentre 7120 Evaluator Guide
Competitor 1
Competitor 2
Multi-line PSTN Fax option
3-line option


Zero-footprint finishing option
Booklet Making option
WorkCentre 7120
Competitor 1
Competitor 2
Environmental
Power consumption (Sleep)
3.08 watts
Power consumption (Running – avg)
578 watts
Noise emissions (Standby)
16 db(a)
Noise emissions (Continuous)
52 db(a)



Earth Smart Driver feature
ENERGY STAR qualified
Blue Angel certification
Security
Scan to password protected PDF
Secure Print
Data Encryption
Image Overwrite
Full system Common Criteria Certified





Xerox WorkCentre 7120 Evaluator Guide
23
First Choice Business Systems Ltd
Unit 4-6 Murray Business Park
Orpington
Kent
BR5 3RE
Tel: 01689 828182
Fax: 01689 899399
Web: www.firstchoiceltd.co.uk
Email: sales@firstchoiceltd.co.uk
Questions? Comments? Problems?
For more information about the Xerox WorkCentre® 7120 please contact your Xerox sales
representative or visit us on the web at www.xerox.com/office.
©2010 XEROX Corporation. All rights reserved. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. XEROX® and XEROX and Design®
and WorkCentre® are trademarks of or licensed to Xerox Corporation in the United States and/or other countries. Adobe® and PostScript® 3™ are registered trademarks or trademarks of
Adobe Systems, Incorporated. PCL® is a registered trademark of Hewlett-Packard. As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY
STAR guidelines for energy effi ciency. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. All other trademarks are the property of their respective manufacturers. The
information in this brochure is subject to change without notice. 4/10
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