These machines are made for use in the USA and

Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your fax machine or multi-function center may not
be compatible with the power available in foreign countries. Using USA or CANADA
models overseas is at your own risk and will void your warranty.
LE19330012
Printed in China
OWNER’S MANUAL
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
FAX-2800
FAX-2900
FAX-3800
MFC-4800
®
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-2800, FAX-2900, FAX-3800, MFC-4800
(Circle your model number)
Serial Number*:
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this Owner’s Manual with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
EQUIPMENT ATTACHMENT LIMITATIONS
(For Canada Only)
NOTICE:
The industry Canada label identifies certified equipment. This certification
means that the equipment meets telecommunications network protective,
operational and safety requirements as prescribed in the
appropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company.
The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together.
This precaution may be particularly important in rural areas.
Caution:
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority, or electrician,
as appropriate.
NOTICE:
The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed
to be connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5 REN=0.3
©1996-2001 Brother Industries, Ltd.
Important Numbers
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
For Customer Service
In USA: 1-866-851-200 (voice)
1-954-252-4408 (fax)
.
www.qualpath.com
ORDERING ACCESSORIES AND SUPPLIES
i
Ordering Accessories and Supplies
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the FAX/MFC. Calls must be made from within that country.
For best quality results use only genuine Brother accessories.
If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover or American Express credit card, you can order
accessories directly. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
In USA:
1-866-851-2200 (voice)
1-866-422-9254 (fax)
http://www.qualpath.com
Description
Laser Fax Toner
Item
QPTN28
Laser Fax Drum
QPDR28
Telephone Line Cord
LG3077001
Telephone Handset
LE0446011
Handset Curled Cord
UG3543011
Paper Support and Document Support
LE1931008
Power Protector for A/C Power and Phone Line
Surges and Voltage Spikes (2 Outlets)
QPD120
Power Protector for A/C Power and Phone Line
Surges and Voltage Spikes (8 Outlets)
FX 120
Owner’s Manual
LE1933001
IEEE-1284 Bi-directional
Parallel Cable
F2A046-10
**Multi-Function Link® Pro Suite is NOT available on floppy disks.
ii
ORDERING ACCESSORIES AND SUPPLIES
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY
TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,
AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
NOTICE – DISCLAIMER OF WARRANTIES
iii
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
This warranty gives you certain rights
and you may also have other rights that
may vary from state to state.
This warranty is given only to the first
end-use
purchaser
of
the
accompanying product (referred to in
this warranty as “this Product”).
What is covered: Brother warrants to
you for the Warranty Period that there
are no defects in the materials,
workmanship or Year 2000 compliance
of this Product. The “Warranty Period”
is 1 year from the date you purchased
this product. The “Warranty Period” for
consumable items, such as Print
Heads, Toner, Drums, Ink Cartridges,
Print Cartridges, Refill Ribbons,
Therma PLUS Paper and Thermal
Paper, etc. is 90 days from the date of
purchase, or the rated life of the
Consumable item, whichever is shorter.
What is NOT covered: This warranty is
VOID -- that is, this Product has no
warranty -- if: (1) you did not purchase
this Product from an authorized Brother
reseller within the United States, (2) this
Product has been serviced, modified or
tampered with by anyone other than an
Authorized Service Representative of
Brother, (3) the serial number has been
modified, defaced or removed from this
Product, (4) this Product has been
abused
or
damaged,
or,
the
recommended monthly volume has
®
been exceeded, (5) non Brother -brand
or non Brother approved parts,
supplies, power supplies or other
accessories have been used with this
Product, or (6) this Product has been
transported
without
the
proper
preparation and packaging.
What to do if you think your Product
is defective:
Call our Customer Service Hotline at
1-866-851-2200, or if you suspect a
defect in materials or workmanship in
this Product, you can report it to a
Brother Authorized Service Center.
During the Warranty Period, supply
Brother’s representative with a copy of
your dated bill of sale showing that this
Product was purchased within the
United States. For the name of your
Brother Authorized Service Center, call
iv
1-866-851-2200. After contacting the
Brother Authorized Service Center, you
may be required to deliver or send the
Product properly packaged, freight
prepaid, to the Authorized Service
Center together with a photocopy of
your bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will
evaluate your report of a possible
defect to determine whether a defect
exists, and if it does exist, Brother (or its
Authorized Service Center) will repair or
(at Brother’s option) replace the
Product with a product that performs
the same functions and performs as
well as the original Product. Brother
reserves the right to supply refurbished
or remanufactured replacement parts
provided that the replacement parts
conform
to
the
manufacturer’s
specifications for new products. The
repaired or replacement product will be
returned to you at no cost.
Exchange Service:
When an exchange is authorized,
Brother will exchange your non-working
product with a refurbished or
remanufactured product that conforms
to the manufacturer’s specifications for
new products.
The refurbished or
remanufactured Product you receive
will be covered by the balance of the
limited warranty period remaining on
the original Product, plus an additional
thirty (30) days. You will keep the
replacement Product that is sent to you
and must return (or be billed up to the
cost of a new product) your original
non- working product, which shall
become the property of Brother. You
must call Brother Customer Service and
if the representative cannot correct the
product’s
malfunction
over
the
telephone and you elect the exchange
service, you must provide information
pertaining to this Product and you must
also provide a valid major credit card
number.
Your credit card will be
charged up to the cost of a new Product
if: (i) you do not return your original
Product to Brother within five (5)
business days; (ii) the malfunctions of
your original Product are not covered by
the limited warranty;
MFC LIMITED WARRANTY (USA)
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
(iii) the proper packaging instructions
are not followed and has caused
damage to the product; or (iv) the
warranty period on your original
Product has expired or has not been
sufficiently validated with a copy of the
proof of purchase (bill of sale). The
Brother
Customer
Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.
Limitations:
Repair or replacement as described
above is your sole and exclusive (that
is, your only) remedy if this Product is
defective. Brother is not responsible for
damage to or loss of any equipment,
media, programs or data related to the
use of this Product. Except for that
repair or replacement, Brother shall not
be liable for any direct, indirect,
incidental or consequential damages or
specific relief. Because some states do
not allow the exclusion or limitation of
consequential or incidental damages,
the above limitation may not apply to
you.
THIS WARRANTY IS GIVEN IN LIEU
OF ALL OTHER WARRANTIES,
WRITTEN OR ORAL, WHETHER
EXPRESSED BY AFFIRMATION,
PROMISE,
DESCRIPTION,
DRAWING, MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
THAN
THIS
ONE,
WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED
WARRANTIES
OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.
This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and
the exclusive and only statement of
Brother’s obligations to you. It replaces
all other agreements and understandings that you may have with
Brother or its representatives.
This Limited Warranty (and Brother’s
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support:
Toll-free
customer
service
and
technical support is available for
hardware operational assistance at 1866-851-2200.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires
service.
Model # _______________________
Serial #________________________
Date of purchase: _______________
Store where purchased:___________
Location of store: ________________
Important:
We recommend that you keep all
originalpacking materials, in the event
that you ship this product.
MFC LIMITED WARRANTY (USA)
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/
purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be
delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized
Service Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile
machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-866-851-2200.
We’re at your side.
®
vi
LIMITED WARRANTY (CANADA)
Quick Reference Guide
Sending Faxes
3 Press or to select ON, and then
Automatic Transmission
1 Place the original face down in the
ADF.
press Menu/Set—OR—
For the next transmission only,
press or to select NEXT FAX
2 Enter the fax number using One
Touch (FAX models only), Speed
Dial, Search or the dial pad.
ONLY, and then press Menu/Set.
3 Press Fax Start.
4 For the next fax only, press or to
Sending a Cover Page
1 Place the original face down in the
ADF.
select ON, and then press Menu/
Set.
5 Press 1 to select additional settings
—OR—Press 2 to fax.
2 Press Menu/Set, 2, 2, 8.
3 When NEXT FAX ONLY?
6 Enter the fax number.
7 Press Fax Start.
appears, press Menu/Set.
4 Press or to select ON (or OFF),
and then press Menu/Set.
Receiving Faxes
Select Receive Mode
5 Press or to select a comment, and
then press Menu/Set.
6 Enter two digits to indicate the
number of pages being sent, and
then press Menu/Set.
7 Press 1 to select additional settings
—OR—Press 2 if you are ready to
fax.
Press Receive Mode to select
FAX ONLY, FAX/TEL,
TAD:ANSWER MACH. or
MANUAL. If you select
FAX/TEL, make sure to set Ring
Delay and F/T Ring Time.
Manual Reception
1 Pick up the handset.
2 Press Fax Start if you hear fax
tones (beeps).
8 Enter the fax number.
9 Press Fax Start.
3 When the LCD shows
RECEIVING, replace the handset.
Real Time Transmission
You can send faxes in real time.
1 Place the original face down in the
ADF.
2 Press Menu/Set, 2, 2, 6.
QUICK REFERENCE GUIDE
vii
Storing Numbers
Storing One Touch Dial Numbers
(For FAX models only)
1 Press Menu/Set, 2, 3, 1.
2 Press the One Touch key where
Search/Speed Dial
1 Press Search/Speed Dial, then
enter the first letter of the name
you’re looking for.
2 Press
you want to store the number.
3 Enter a number (up to 20 digits),
and then press Menu/Set.
4 Enter a name (or leave it blank),
and then press Menu/Set.
1 For the FAX press Menu/Set, 2, 3, 2.
3 When the name is displayed, lift the
handset—OR—Press Hook.
4 Press Fax Start to dial. (If you
pressed Hook to dial, pick up the
handset when the other party
answers.)
5 To hang up, replace the handset.
For the MFC, press Menu/Set, 2, 3, 1.
Making Copies
2 Enter a two-digit Speed Dial
number, and then press Menu/Set.
For FAX-2900 and FAX-3800, enter
a three-digit Speed Dial number, and
then press Menu/Set.
3 Enter a number (up to 20 digits),
and then press Menu/Set.
4 Enter a name (or leave it blank),
and then press Menu/Set.
5 Press Stop/Exit.
to search the
memory.
5 Press Stop/Exit.
Storing Speed Dial Numbers
or
Making a Single Copy
1 Place the original face down in the
2
ADF.
Press Copy.
Making Multiple Copies
1 Place the original face down in the
ADF.
2 Use the dial pad to enter the number
of copies you want.
3 Press Copy.
Telephone Operation
One Touch Dialing / Speed
Dialing
1 Pick up the handset—OR—Press
Hook and listen for a dial tone.
2 When you hear the dial tone, press
the One Touch key of the location
you want to call (FAX models only)
—OR—Press Search/Speed
Dial, press #, then press the two-digit
Speed Dial number. (If you pressed
Hook to dial, pick up the handset
when the other party answers.)
3 To hang up, replace the handset.
viii
QUICK REFERENCE GUIDE
Brother Accessories & Supplies:
In USA: 1-866-851-2200 (voice)
1-866-422-9254 (fax)
http://www.qualpath.com
How to Access the Complete Owner's Manual
(For MFC-4800 Only)
This Owner's Manual does not contain the information for the Printer, Scanner
and PC Fax. When you are ready to learn detailed information about these
operations, read the complete Owner's Manual that is included on the CD-ROM.
To View On-Line Documentation
(For Windows® Users):
1 Turn on your PC. Insert the CD-ROM into the CD-ROM drive.
2 If the model name screen appears, click your model name.
The CD-ROM main menu will appear.
3 Click On-Line Documentation.
4 Click the documentation you want to read.
Note
If this window does not appear, use Windows® Explorer to run the setup.exe
program from the root directory of the Brother CD-ROM.
To View On-Line Documentation
(For Macintosh® Users):
1 Turn on your Macintosh. Insert the
CD-ROM into your CD-ROM drive.
The following window will appear.
2 Double-click the Documents icon.
3 If you see English and French folders,
double-click your language.
4 Double-click the icon for the documentation you want to read.
HOW TO ACCESS THE COMPLETE OWNER'S MANUAL (FOR MFC-4800 ONLY)
ix
How to Access Brother Support
(For MFC-4800 Only) (For Windows® Only)
You can find all the contacts you will need, such as Web support (Brother
Solutions Center), Customer Service and Brother Authorized Service Centers.
• Click Brother Support on the main menu.
The following screen will appear:
x
HOW TO ACCESS BROTHER SUPPORT (FOR MFC-4800 ONLY) (FOR WINDOWS
®
ONLY)
Table of Contents
1
2
Introduction ..................................................................................... 1-1
Using This Manual ..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
Test Sheet Procedure and Product Registration
(For USA Only) ...................................................................... 1-2
To Complete Your MFC-4800 Registration On-Line
(For MFC-4800 Only): ................................................... 1-2
FAX-2800, FAX-2900 and FAX-3800
Control Panel Overview.......................................................... 1-3
MFC-4800 Control Panel Overview .......................................... 1-5
About Fax Machines .................................................................. 1-7
Custom Features .................................................................. 1-7
Do You Have Voice Mail on the Phone Line? ............... 1-7
Why Should There Be Trouble? ..................................... 1-7
How Can You Avoid Possible Problems? ...................... 1-7
Fax Tones and Handshake................................................... 1-7
ECM (Error Correction Mode)............................................ 1-8
Assembly and Connections............................................................. 2-1
Packing List................................................................................ 2-1
Choosing a Location................................................................... 2-2
Assembly.................................................................................... 2-3
Installing the Drum Unit Assembly
(with Toner Cartridge) .................................................... 2-3
Setting Up the FAX/MFC ................................................... 2-5
Loading Paper...................................................................... 2-7
Acceptable Paper ................................................................. 2-7
Paper Capacity of Multi-purpose Sheet Feeder................... 2-8
Connecting an External Telephone ..................................... 2-9
Connecting an External Telephone
Answering Device (TAD)............................................... 2-9
Sequence ......................................................................... 2-9
Connections................................................................... 2-10
Outgoing Message (OGM) on External TAD............... 2-11
Special Line Considerations .............................................. 2-11
Roll-Over Phone Lines ................................................. 2-11
Two-Line Phone System............................................... 2-11
xi
Converting Telephone Wall Outlets ............................. 2-12
Installing FAX/MFC, External Two-Line TAD and
Two-Line Telephone ................................................ 2-12
Multi-Line Connections (PBX) ......................................... 2-13
If You Are Installing the FAX/MFC to
Work with a PBX: .................................................... 2-13
Custom Features on Your Phone Line............................... 2-14
3
4
5
xii
On-Screen Programming................................................................ 3-1
User-Friendly Programming....................................................... 3-1
Menu Selection Table.......................................................... 3-1
Alternating Displays ............................................................ 3-1
Navigation Keys ......................................................................... 3-2
Initial Setup...................................................................................... 4-1
Getting Started............................................................................ 4-1
Setting the Paper Size .......................................................... 4-1
Setting the Date and Time ................................................... 4-1
Setting the Station ID .......................................................... 4-2
Entering Text................................................................... 4-2
Inserting Spaces .............................................................. 4-3
Making Corrections......................................................... 4-3
Repeating Letters ............................................................ 4-3
Special Characters and Symbols ..................................... 4-3
Setting the Ring Volume ..................................................... 4-4
Setting the Beeper Volume.................................................. 4-4
Setting the Speaker Volume ................................................ 4-4
Setting the Handset Volume ................................................ 4-5
Choosing the Handset Volume (For Volume Amplify) ...... 4-5
Setting Volume Amplify ..................................................... 4-6
Memory Storage .................................................................. 4-6
Turning On Automatic Daylight Savings Time .................. 4-7
Toner Save........................................................................... 4-7
Sleep Mode .......................................................................... 4-7
Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-7
Setup Receive................................................................................... 5-1
Basic Receiving Operations ....................................................... 5-1
Choosing the Receive Mode................................................ 5-1
To Select or Change Your Receive Mode ...................... 5-2
Setting the Ring Delay......................................................... 5-2
Setting the F/T Ring Time (For FAX/TEL Mode Only)..... 5-3
Easy Receive ....................................................................... 5-3
Printing a Reduced Incoming Fax
(Auto Reduction) ............................................................ 5-4
Setting the Print Density...................................................... 5-4
Advanced Receiving Operations................................................ 5-5
Operation from Extension Telephones................................ 5-5
For FAX/TEL Mode Only .............................................. 5-5
Changing the Remote Codes........................................... 5-5
Printing a Fax in Memory.................................................... 5-6
Polling.................................................................................. 5-6
Setting Up Polling Receive............................................. 5-6
Setting Up Sequential Polling Receive ........................... 5-6
Canceling a Scheduled Job.................................................. 5-7
6
Setup Send ....................................................................................... 6-1
Before You Begin....................................................................... 6-1
Using the ADF (Automatic Document Feeder)................... 6-1
Sending Faxes with Multiple Settings................................. 6-2
Manual Transmission .......................................................... 6-2
Automatic Transmission...................................................... 6-2
Manual and Automatic Fax Redial...................................... 6-3
Dual Access ......................................................................... 6-3
Real Time Transmission...................................................... 6-3
Checking Job Status ............................................................ 6-4
Canceling a Job While Scanning the Original..................... 6-4
Canceling a Job in Memory................................................. 6-4
Basic Sending Operations .......................................................... 6-5
Contrast................................................................................ 6-5
Fax Resolution..................................................................... 6-5
Composing Electronic Cover Page...................................... 6-6
Composing Your Own Comments.................................. 6-6
Cover Page for the Next Fax Only.................................. 6-7
Always Send a Cover Page ............................................. 6-7
Using a Printed Cover Page ............................................ 6-8
Advanced Sending Operations ................................................... 6-8
Overseas Mode .................................................................... 6-8
Delayed Timer ..................................................................... 6-9
Delayed FAX....................................................................... 6-9
Delayed Batch Transmission ............................................ 6-10
Setting Up Polled Transmit ............................................... 6-10
xiii
7
8
xiv
Auto Dial Numbers and Dialing Options ..................................... 7-1
Storing Numbers for Easy Dialing ............................................. 7-1
Storing One Touch Dial Numbers (For FAX Models Only).. 7-1
Storing Speed Dial Numbers ............................................... 7-2
Changing One Touch (For FAX Models Only) and
Speed Dial Numbers ....................................................... 7-2
Setting Up Groups for Broadcasting ................................... 7-3
Dialing Options .......................................................................... 7-4
Manual Dialing .................................................................... 7-4
Search .................................................................................. 7-4
Speed Dialing ...................................................................... 7-5
One Touch Dialing (For FAX Models Only) ...................... 7-5
Access Codes and Credit Card Numbers............................. 7-6
Broadcasting ........................................................................ 7-7
Pause.................................................................................... 7-8
Hold ..................................................................................... 7-8
Fax Redial............................................................................ 7-8
Tone/Pulse (For Canada Only) ............................................ 7-8
Telephone Services .......................................................................... 8-1
Custom Features ......................................................................... 8-1
Distinctive Ring................................................................... 8-1
What Does Your Telephone Company’s
“Distinctive Ring” Do?............................................... 8-1
What Does Brother’s “Distinctive Ring” Do? ................ 8-1
Do You Have Voice Mail?.............................................. 8-2
Before You Choose the Ring Pattern to Register ........... 8-2
VERY IMPORTANT ..................................................... 8-3
Registering the Distinctive Ring Pattern......................... 8-3
Caller ID .............................................................................. 8-3
Viewing Caller ID List.................................................... 8-4
Printing Caller ID List..................................................... 8-4
Call Waiting Caller ID......................................................... 8-4
CallManage (For USA Only) ..................................................... 8-5
Registration with CallManage - Requires
Changing Your Carrier Selection.................................... 8-5
Sending a Fax Using CallManage (For Domestic and
International Long Distance Calls Only!)....................... 8-6
Placing a Long Distance Telephone Call
Using CallManage........................................................... 8-6
Customer Support ................................................................ 8-6
Disclaimer ....................................................................... 8-6
9
10
11
Remote Fax Options........................................................................ 9-1
Fax Forwarding/Paging .............................................................. 9-1
Programming a Fax Forwarding Number............................ 9-1
Programming Your Pager Number...................................... 9-1
Setting Fax Storage .................................................................... 9-2
Backup Print ........................................................................ 9-2
Changing the Remote Retrieval Access Code............................ 9-3
Remote Retrieval........................................................................ 9-3
Using the Remote Retrieval Access Code........................... 9-3
Remote Commands ............................................................. 9-4
Retrieving Fax Messages..................................................... 9-5
Changing the Fax Forwarding Number............................... 9-5
Printing Reports ............................................................................ 10-1
FAX/MFC Settings and Activity.............................................. 10-1
Customizing the Transmission Verification Report .......... 10-1
Setting the Fax Activity Report Interval ........................... 10-2
Using the Reports Key....................................................... 10-2
To Print a Report........................................................... 10-3
Making Copies............................................................................... 11-1
Using the FAX/MFC as a Copier............................................. 11-1
Making a Single Copy ....................................................... 11-1
Making Multiple Copies.................................................... 11-1
Out of Memory Message ................................................... 11-2
Temporary Copy Settings......................................................... 11-2
Copying with Multiple Settings......................................... 11-2
Using the Enlarge/Reduce Key ......................................... 11-3
Using the Options Key ...................................................... 11-4
Copy Mode (Type of Original).......................................... 11-4
Copy Contrast.................................................................... 11-4
Special Copy Options ........................................................ 11-5
2 in 1 ............................................................................. 11-5
4 in 1 ............................................................................ 11-5
Changing the Default Copy Settings........................................ 11-6
Copy Mode (Type of Original).......................................... 11-6
Copy Contrast.................................................................... 11-6
xv
12
13
14
15
xvi
Important Information ................................................................. 12-1
Standard Telephone and FCC Notices ..................................... 12-1
Laser Safety................................................................... 12-2
FDA Regulations........................................................... 12-2
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)................. 12-3
Important....................................................................... 12-3
Industry Canada Compliance Statement ....................... 12-4
Important—About the Interface Cable
(For FAX-2900, FAX-3800, MFC-4800 Only) ....... 12-4
Warranty........................................................................ 12-4
International ENERGY STAR®
Compliance Statement.............................................. 12-4
Important Safety Instructions ................................................... 12-5
Trademarks............................................................................... 12-7
Troubleshooting and Routine Maintenance ............................... 13-1
Troubleshooting........................................................................ 13-1
Error Messages .................................................................. 13-1
Document Jam ................................................................... 13-5
Paper Jam........................................................................... 13-5
Paper is Jammed in the Multi-purpose Sheet Feeder.... 13-6
Paper is Jammed near the Drum Unit or
in the Fuser Unit ....................................................... 13-6
If You Are Having Difficulty with Your FAX/MFC ........ 13-7
Packing and Shipping the FAX/MFC .................................... 13-14
Routine Maintenance.............................................................. 13-16
Cleaning the Document Scanner ..................................... 13-16
Cleaning the Printer ......................................................... 13-17
Cleaning the Drum Unit .................................................. 13-18
Replacing the Toner Cartridge ........................................ 13-19
Replacing the Drum Unit................................................. 13-23
Glossary........................................................................................... G-1
Specifications ................................................................................... S-1
Product Description ............................................................. S-1
Fax ....................................................................................... S-1
Printer (For FAX-2900, FAX-3800, MFC-4800 Only)....... S-2
Computer Requirements
(For FAX-2900, FAX-3800, MFC-4800 Only) .............. S-3
Electrical and Environment ................................................. S-3
Parallel Interface.................................................................. S-4
USB (Universal Serial Bus) Interface ................................. S-4
16
17
Index ..................................................................................................I-1
Remote Retrieval Access Card...................................................... R-1
xvii
1
Introduction
1
Using This Manual
Thank you for purchasing a Brother fax machine or multi-function center (FAX/
MFC). This FAX/MFC has been designed to be simple to use, with LCD screen
prompts to guide you through programming your MFC. However, you can use
your FAX/MFC to its fullest potential by taking a few minutes to read this
manual.
Additionally, your FAX/MFC has a Reports key. Press Reports and 1 to print a list
of basic step instructions and explanations.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations of some LCD
messages.
boldface
italics
bubble dot
Bold typeface identifies a specific key on the FAX/MFC control panel.
Italics typeface emphasize an important point, or refer you to related
topic.
Bubble Dot typeface identifies the messages on the LCD of the FAX/
MFC.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the FAX/MFC.
Note
Notes tell you the proper response for a situation that may
occur.
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the FAX/MFC.
1-1
INTRODUCTION
Test Sheet Procedure and Product Registration
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included
with your FAX/MFC, and then fax it to Brother's Automated Fax Response
System as your first transmission. This will verify that your MFC is properly
installed. To get a response, you must have set up your Station ID. (See Setting
the Station ID, page 4-2 in the Owner's Manual.)
In USA
1-877-268-9575
When your TEST SHEET is received, a Confirmation Sheet and Product
Registration form will be sent back to your MFC. Please fill out the form and
return it to complete your registration.
To Complete Your MFC-4800 Registration On-Line
(For MFC-4800 Only):
1 Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.
2 Click On-Line Registration to register your product from the main menu.
INTRODUCTION
1-2
FAX-2800, FAX-2900 and FAX-3800 Control Panel Overview
1
2
12
11
3
4
(FAX-2800)
5
6
7
1 Liquid Crystal Display (LCD)
The LCD displays messages to help you
set up and operate your FAX.
2 Shift
Accesses the second number stored on
each One Touch key (5-8).
3 One Touch Keys:
These 4 keys give you instant access to
8 previously stored auto dial numbers.
4 Copy Keys:
Enlarge/Reduce
Lets you reduce or enlarge copies
depending upon the ratio you select.
Options
You can quickly and easily select
temporary settings (for the next copy
only).
Copy
Makes a copy.
5 Redial/Pause
Redials the last number called. Also
inserts a pause in auto dial numbers.
1-3
INTRODUCTION
8
9
10
6 Reports
Accesses the Reports menu so you can
select a report to print: Help List, Auto
Dial, Fax Activity, Transmission
Verification and User Settings.
7 Dial Pad
Use to dial phone and fax numbers and
as a keyboard for entering information
into the FAX.
(For Canada Only): The # key lets you
switch the dialing type during a
telephone call from PULSE to TONE.
8 Hook/Hold
Lets you dial telephone and fax numbers
without lifting the handset.
—OR—
Lets you place telephone calls on hold.
9 Search/Speed Dial
Lets you look up numbers stored in the
dialing memory. Also lets you dial
stored phone numbers.
0 Fax Keys:
Receive Mode
Use to select how the FAX will handle
incoming calls.
B Stop/Exit
Stops a fax, cancels an operation, or
exits from Menu mode.
Fax Resolution
Sets the resolution when you send a fax.
Fax Start
Starts an operation, such as sending a
fax.
A Navigation Keys:
Menu/Set
Lets you access the Menu and
Programming mode and stores your
settings in the FAX.
or
Press to scroll forward or backward to
set a menu selection.
Also, you can use these keys to do an
alphabetical search for the names of
stored numbers.
or
Volume
Press to scroll through the menus and
options.
When using the speaker, ring or handset,
you can press these keys to adjust the
volume.
INTRODUCTION
1-4
MFC-4800 Control Panel Overview
1
2
13
12
3
4
5
6
7
8
1 Liquid Crystal Display (LCD)
The LCD displays messages to help you
set up and operate your MFC.
2 Reports
Accesses the Reports menu so you can
select a report to print: Help List, Auto
Dial, Fax Activity, Transmission
Verification and User Settings.
3 Scan Keys:
Scan Image
Press this key to scan a picture or image
into your graphics application for
viewing and editing.
Scan/OCR
Press this key to start scanning a text
document. ScanSoft™ TextBridge®
will convert it to editable text and
display it in your word processor
application for further editing.
Scan to E-mail
Press this key to start scanning an
original into your E-mail application,
setting it up automatically as an
attachment.
1-5
INTRODUCTION
9
10
11
4 Print Key:
Reset
Clears data from the printer memory.
5 Copy Keys:
Enlarge/Reduce
Lets you reduce or enlarge copies
depending upon the ratio you select.
Options
You can quickly and easily select
temporary settings (for the next copy
only).
Copy
Makes a copy.
6 Redial/Pause
Redials the last number called. Also
inserts a pause in auto dial numbers.
7 Hook
Lets you dial telephone and fax numbers
without lifting the handset.
8 Dial Pad
Use to dial phone and fax numbers and
as a keyboard for entering information
into the MFC.
(For Canada Only): The # key lets you
switch the dialing type during a
telephone call from PULSE to TONE.
9 Hold
Lets you place telephone calls on hold.
0 Search/Speed Dial
Lets you look up numbers stored in the
dialing memory. Also lets you dial
stored phone numbers by pressing # and
a two-digit number.
A Fax Keys:
Receive Mode
Use to select how the MFC will handle
incoming calls.
Fax Resolution
Set the resolution when you send a fax.
Fax Start
Starts an operation, such as sending a
fax.
B Navigation Keys:
Menu/Set
Lets you access the Menu and
Programming mode and stores your
setting in the MFC.
or
Press to scroll forward or backward to
set a menu selection.
Also, you can use these keys to do an
alphabetical search for the names of
stored numbers.
or
Volume
Press to scroll through the menus and
options.
When using the speaker, ring or handset,
you can press these keys to adjust the
volume.
C Stop/Exit
Stops a fax, cancels an operation, or
exits from Menu mode.
INTRODUCTION
1-6
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,
and be able to send and receive faxes easily.
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new
FAX/MFC, there is a strong possibility that Voice Mail and the FAX/MFC will
conflict with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both FAX/MFC and Voice Mail will pick up the line at the number of
rings you have set, each of them has the ability to keep the other from receiving
calls. For example, if your Voice Mail is set to answer after two rings and your
FAX/MFC is set to answer after four, your Voice Mail will keep your FAX/
MFC from receiving faxes. If you set Voice Mail and the Brother FAX/MFC to
answer at the same number of rings, there is no way of knowing which one will
answer first. It is important to remember that neither Voice Mail nor the
FAX/MFC can pass the call back to the other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid problems like the one mentioned previously is to get
a second phone number on your present phone line. Many people with Voice
Mail opt for this choice, which is called “Distinctive Ring”, and they are very
satisfied with it. For details about this type of custom service, please see
Distinctive Ring, page 8-1.
Another way to avoid possible problem is to replace your Voice Mail with an
answering machine. Your Brother FAX/MFC is designed to work in tandem
with an answering machine or TAD (telephone answering device). (See
Connecting an External Telephone Answering Device (TAD), page 2-9.)
Fax Tones and Handshake
When someone is sending a fax, the FAX/MFC sends fax calling tones (CNG
tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them after
you dial and press Fax Start; they continue for about 60 seconds after dialing.
During that time, the sending machine must begin the “handshake” with the
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You’ll soon learn to listen for these
soft beeps each time you answer a phone on your fax line, so you can know if
you are receiving a fax message.
1-7
INTRODUCTION
The receiving fax responds with fax receiving tones—loud, chirping sounds. A
receiving fax chirps for about 60 seconds over the phone line, and the LCD
shows RECEIVING. If your FAX/MFC is set to the FAX mode, it will answer
every call automatically with fax receiving tones. Even if the other party hangs
up, your FAX/MFC continues to send the “chirps” for about 40 seconds, and the
LCD continues to display RECEIVING. To cancel the receiving mode, press
Stop/Exit.
When your FAX/MFC answers in FAX/TEL mode, it listens for CNG tones and
then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,
so the machines can understand how each is sending and receiving the fax. The
handshake cannot begin until the call is answered, and the CNG tones only last
for about 60 seconds after the number is dialed. Therefore, it’s important for the
receiving machine to answer the call in as few rings as possible.
Note
When you have an external telephone answering device (TAD) on your fax
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions for connecting a TAD to your FAX/MFC
in Chapter 2, Assembly and Connections.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check the
integrity of a fax transmission while it is in progress. ECM transmissions are
possible only between machines that both have the ECM feature. If they do, you
may send and receive fax messages that are continuously checked for their
integrity.
Sufficient memory must be available in your FAX/MFC for this feature to work.
INTRODUCTION
1-8
1-9
INTRODUCTION
2
Assembly and Connections
2
Packing List
Make sure you have the following items:
Cable Tie
(For FAX-3800 Only)
Document
Support
Filter Core for
USB Cable
(For FAX-3800 Only)
Filter Core for
Bi-directional
IEEE 1284
(For FAX-3800 Only)
Paper
Support
Accessory
Order Form
Telephone
Wire Cord
Handset
Curled
Cord
Telephone
Handset
Owner’s Manual
Test Sheet
(For USA Only)
CD-ROM
(For MFC 4800 Only)
Quick Setup Guide
Drum Unit Assembly
(With free
Toner Cartridge)
Note
If an item is missing, call Brother Customer Service at 1-866-851-2200 (in
USA),
Ordering Accessories and Supplies on page ii for the correct item numbers.
Whenever you transport the FAX/MFC, use the packing materials that came
with FAX/MFC. If you do not pack the FAX/MFC properly, you may void
your warranty.
Caution (For FAX-3800 Only)
Do NOT throw away the filter cores and cable ties by accident. You will need
them to meet FCC Emission Requirements when you connect the MFC to your
compuer using a USB cable or a bi-directional IEEE-1284 compliant parallel
cable.
ASSEMBLY AND CONNECTIONS
2-1
Choosing a Location
Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that
is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and
a standard, grounded power outlet. Make sure nothing blocks the flow of air
from the fan on the right side of the FAX/MFC.
Avoid placing your FAX/MFC in a high-traffic area. Do not place near heaters,
air conditioners, water, chemicals, or refrigerators. Do not expose the FAX/
MFC to direct sunlight, excessive heat, moisture, or dust. Make sure nothing
blocks the flow of air from the fan on the right side of the FAX/MFC. Do not
connect your FAX/MFC to electrical outlets controlled by wall switches or
automatic timers. Disruption of power can wipe out information in the unit’s
memory. Do not connect your FAX/MFC to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt the power
supply. Avoid interference sources, such as speakers or the base units of
cordless phones.
NO !
NO !
NO !
WARNING
■ Never install telephone wiring during a lightning storm.
■ We recommend that this product be used with a surge protection device to protect the
product against lightning storms.
■ Never install a telephone jack in a wet location unless the jack is specifically designed
for a wet location.
■ Never touch telephone wires or terminals that are not insulated unless the telephone
line has been disconnected at the network interface.
■ Use caution when installing or modifying telephone lines.
■ Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
■ Do not use the telephone to report a gas leak in the vicinity of the leak.
■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunications line cord.
2-2
ASSEMBLY AND CONNECTIONS
Assembly
Installing the Drum Unit Assembly
(with Toner Cartridge)
1 Unpack the drum
unit assembly,
including the toner
cartridge, and
gently rock it from
side to side five or
six times to
distribute the toner
evenly inside the
cartridge.
To prevent damage to the drum, do NOT expose it to
light for longer than a few minutes.
Do NOT remove the starter sheet—this will be
ejected while the FAX/MFC is warming up.
Starter Sheet
ASSEMBLY AND CONNECTIONS
2-3
2 Open the top cover of the FAX/MFC.
3 Holding the drum unit by its handles, insert it into the FAX/MFC.
4 Close the top cover.
2-4
ASSEMBLY AND CONNECTIONS
Setting Up the FAX/MFC
Follow the instructions below to connect the handset, power cord, and telephone
line.
.
EXT
E
LIN
1 Connect the Handset.
Connect the curled handset cord to the bottom of the handset and the left side of
the FAX/MFC.
2 Connect the power cord.
WARNING
■ This FAX/MFC must be grounded using a three-prong plug.
■ Since the FAX/MFC is grounded through the power outlet, you can protect
yourself from potentially hazardous electrical conditions on the telephone
network by keeping the power to your FAX/MFC on when you connect it to a
telephone line. Similarly, you can protect yourself when you want to move your
FAX/MFC, by disconnecting the telephone line first and then the power cord.
■ Lightning and power surges can damage this product! We recommend that you
use a quality surge protection device on the AC power line as well as on the
telephone line, or unplug the lines during a lightning storm.
■ Do not touch the rollers at the paper exit.
3 Connect the telephone line.
Connect one end of the telephone line cord to the jack labeled LINE on the left
side of the FAX/MFC. Connect the other end to a modular wall jack.
ASSEMBLY AND CONNECTIONS
2-5
4 Attach the plastic document and paper supports to the multi-purpose sheet
feeder.
5 Pull out the paper tray and the extension.
(For legal paper)
6 If your paper size is Letter or A4, unfold the paper stopper by pulling it toward
you.
(For A4 or letter paper)
2-6
ASSEMBLY AND CONNECTIONS
Loading Paper
1 Adjust the guides to
the position for the
paper size you are
using.
Press and slide
2 Fan the paper well.
Push down the paper lever. Load the paper (with the lever down). Make sure the
print side is toward the fax machine and the paper level is stacked below the
paper mark. The feeder can hold up to 200 sheets of paper, or up to 10
envelopes.
Load the paper
with the lever down
Acceptable Paper
The FAX/MFC can handle paper that has the following specifications.
But please note that you can receive fax messages only on Letter, Legal and A4
paper. If you use legal or A4, change the Paper Size setting: (Menu/Set, 1, 1.)
Paper Type
Paper Size
Cut sheet
Letter, A4, Legal, B5, A5, Executive,
Custom size 2.75-8.5 × 5-14 inches (70-216 × 127-356
mm)
Envelopes
DL, C5, COM-10, Monarch
Post Card
2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)
Organizer
Day-Timer® J, K, L, M
2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)
Labels and
Transparencies
2.75-8.5 × 5-14 inches (70-216 × 127-356 mm)
ASSEMBLY AND CONNECTIONS
2-7
Paper Capacity of Multi-purpose Sheet Feeder
Multi-purpose Sheet Feeder:
Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of
20 lb. (75 g/m2) or 50 sheets of 42 lb. (158 g/m2) Letter/A4 paper, or 10
envelopes
Output Tray:
Approx. 50 sheets of 20 lb. (75 g/m2) Letter/A4 paper
Note
Cut Sheet
Envelopes
Basis Weight
17 to 42 lb.
(64 to 158 g/m2)
20 to 24 lb.
(75 to 90 g/m2)
single thickness
Caliper
±0.003 to ±0.008 in.
(0.08 to 0.2 mm)
0.0033 to 0.0058 in.
(0.084 to 0.14 mm)
single thickness
Moisture Content
4% to 6% by weight
4% to 6% by weight
Smoothness
100 to 250 (Sheffield)
100 to 250 (Sheffield)
Recommended Paper Types:
Cut sheet:
Xerox 4200
Label:
Avery laser label or equivalent
Transparency: 3M CG3300 for laser printers or equivalent
2-8
ASSEMBLY AND CONNECTIONS
Connecting an External Telephone
Your FAX/MFC is equipped with a handset that you can use as a regular phone.
However, you can also connect a separate telephone (or telephone answering
device) directly to your FAX/MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
on the back side of the FAX/MFC.
Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE,
and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the
external phone and switch to the fax, press Hook.
Connecting an External Telephone
Answering Device (TAD)
Sequence
You may choose to connect an answering system. However, when you have an
external TAD on the same telephone line as the FAX/MFC, the TAD answers
all calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it hears them,
the FAX/MFC takes over the call and receives the fax. If it doesn’t hear CNG
tones, the FAX/MFC lets the TAD continue playing your outgoing message so
your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings).
The FAX/MFC cannot hear CNG tones until the TAD has answered the call, and
with four rings there are only 8–10 seconds of CNG tones left for the fax
“handshake.” Make sure you carefully follow instructions in this manual for
recording your outgoing message. Do not use a “toll-saver” ring setting on the
TAD.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe
to your telephone company’s Distinctive Ring service, have registered the
distinctive ring pattern on your machine, use that number as a fax number and
set your machine’s Receive mode to MANUAL.
The recommended setting is three or four rings on the external TAD when you
have the telephone company’s Distinctive Ring service.
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your Brother machine. If your
TAD is plugged into a wall jack, both your machine and the TAD will try to
control the phone line. (See illustration on page 2-10.)
ASSEMBLY AND CONNECTIONS
2-9
Do not connect a TAD elsewhere on the same phone line (unless you have
the Distinctive Ring service).
NO !
TAD
YES !
TAD
.
EXT
E
LIN
Connections
The external TAD must be plugged into the left side of the FAX/MFC, into the
jack labeled EXT. Your FAX/MFC cannot work properly if you plug the TAD
into a wall jack (unless you are using Distinctive Ring).
1 Plug the telephone line cord from the wall jack into the left side of the FAX/
MFC, in the jack labeled LINE.
2 Plug the telephone line cord from your external TAD into the left side of the
FAX/MFC, in the jack labeled EXT. (Make sure this cord is connected to the
TAD at the TAD’s telephone line jack, and not its telephone set jack.)
3 Set your external TAD to four rings or less. (The FAX/MFC’s Ring Delay
setting does not apply.)
4 Record the outgoing message on your external TAD (see next page).
5 Set the TAD to answer calls.
6 Set the Receive Mode to TAD:ANSWER MACH. (See Choosing the Receive
Mode, page 5-1.)
2 - 10
ASSEMBLY AND CONNECTIONS
Outgoing Message (OGM) on External TAD
Timing is important in recording this message.
1 Record 5 seconds of silence at the beginning of your message. (This allows your
FAX/MFC time to listen for the fax CNG tones of automatic transmissions
before they stop.)
2 Limit your speaking to 20 seconds.
3 End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing
51 and Start.”
Special Line Considerations
Roll-Over Phone Lines
A roll-over phone system is a group of two or more separate telephone lines that
pass incoming calls each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
Your FAX/MFC can work in a roll-over system as long as it is the last number
in the sequence, so the call cannot roll away. Do not put the FAX/MFC on any
of the other numbers; when the other lines are busy and a second fax call would
be received, the fax call is transferred to a line that does not have a fax machine.
Your FAX/MFC will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)
or combined into one jack (RJ14). Your FAX/MFC must be plugged into an
RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both
may contain four wires (black, red, green, yellow). To test the type of jack, plug
in a two-line phone and see if it can access both lines. If it can, you must separate
the line for your FAX/MFC. (See Easy Receive, page 5-3.)
ASSEMBLY AND CONNECTIONS
2 - 11
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may require
assistance from the telephone company. You can change the wall outlets from
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed
and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your FAX/MFC is on Line 1,
plug the FAX/MFC into L1 of the triplex adapter. If your FAX/MFC is on Line
2, plug it into L2 of the triplex adapter.
Triplex Adapter
RJ14
RJ11
RJ14
Installing FAX/MFC, External Two-Line TAD and Two-Line
Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your FAX/MFC must be isolated on one line
at both the wall jack and at the TAD. The most common connection is to put the
FAX/MFC on Line 2. The two-line TAD must have two telephone jacks: one
labeled L1 or L1/L2, and the other labeled L2, which is explained in the
following Steps. You will need at least three telephone line cords, the one that
came with your FAX/MFC and two for your external two-line TAD. You will
need a fourth line cord if you add a two-line telephone.
1 Place the two-line TAD and the two-line telephone next to your FAX/MFC.
2 Plug one end of the telephone line cord for your FAX/MFC into the L2 jack of
the triplex adapter. Plug the other end into the LINE jack on the left side of the
FAX/MFC.
3 Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
2 - 12
ASSEMBLY AND CONNECTIONS
4 Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT.jack on the left side of the
FAX/MFC.
Triplex Adapter
Two Line Phone
External Two Line TAD
Fax Machine
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can plug
the telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple
to connect the machine to a key system or a PBX (Private Branch Exchange),
we suggest that you contact the company that installed your telephone system
and ask them to connect the FAX/MFC for you. It is advisable to have a separate
line for the FAX/MFC. You can then leave the FAX/MFC in FAX mode to
receive faxes any time of day or night.
If the FAX/MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the FAX/MFC cannot
be made.
If You Are Installing the FAX/MFC to Work with a PBX:
1 It is not guaranteed that the unit will operate correctly under all circumstances
with a PBX. Any cases of difficulty should be reported first to the company that
handles your PBX.
2 If all incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
3 (For Canada only) The FAX/MFC may be used with either pulse or tone dialing
telephone service.
ASSEMBLY AND CONNECTIONS
2 - 13
Custom Features on Your Phone Line
If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID,
RingMaster, an answering service, an alarm system or other custom features on
one phone line, it may create a problem with the operation of your MFC.
(See I have difficulty with custom features on a single line., page 13-9.)
2 - 14
ASSEMBLY AND CONNECTIONS
3
On-Screen Programming
3
User-Friendly Programming
We have designed your FAX/MFC with on-screen programming using
navigation keys. User-friendly programming helps you take full advantage of all
the menu selections your FAX/MFC has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your FAX/MFC. All you need to do is follow the
prompts as they guide you through the menu selections and programming
options. Additionally, you can program settings more quickly by pressing
Menu/Set and the menu number using the dial pad.
Menu Selection Table
You can probably perform most of these programming operations without the
Owner’s Manual. To help you understand the menu selections and options that
are found in the FAX/MFC programs, use the Menu Selection Table on
page 3-3.
You can program your FAX/MFC by pressing Menu/Set followed by the menu
numbers. For example: to set FAX RESOLUTION to FINE, press
Menu/Set, 2, 2, 2 and or to select FINE, and then press Menu/Set.
Alternating Displays
Sometimes, the LCD alternates between the active setting and a Help message
giving brief instructions about how to proceed. The message you’ll probably
see most often is shown below. When you place an original in the ADF, the
message appears to tell you that you can dial a number and send a fax, or you
can make a copy.
FAX: NO. & START
COPY: NO. & COPY
ON-SCREEN PROGRAMMING
3-1
Navigation Keys
* Access the Menu
* Go to next menu level
* Accept an option
* Scroll through the
current menu level
* Back to previous menu
level
* Forward to next menu
level
* Exit the Menu
You can access the menu mode by pressing
Menu/Set. When you enter the Menu, the
LCD scrolls:
Press 1 for General Setup Menu—OR—
Press 2 for Fax Menu—OR—
Press 3 for Copy Menu—OR—
SELECT
& SET
1.GENERAL SETUP
2.FAX
3.COPY
You can scroll more quickly through the each menu level by pressing or , and
then set an option by pressing Menu/Set when that option appears on the LCD.
Then the LCD shows next menu level. Press or to scroll to your next menu
selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
Note
3-2
Use
to scroll backward if you passed your choices or to save keystrokes.
ON-SCREEN PROGRAMMING
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Main Menu
Submenu
1. GENERAL
SETUP
1. PAPER SIZE
Menu
Selections
Options
LETTER
—
LEGAL
Descriptions
Selects size of
paper for
received faxes.
Page
4-1
A4
2. DATE/TIME
—
—
Enter date and
time for the LCD
display and
heading on fax
transmissions.
4-1
—
Program your
name, fax
number and
telephone
number to appear
on each
transmitted page.
4-2
3. STATION ID
—
4. VOLUME
1. RING
2. BEEPER
HIGH
MED
LOW
OFF
Adjusts ring
volume.
HIGH
Adjusts beeper
volume.
LOW
4-4
4-4
OFF
3. SPEAKER
4. HANDSET
HIGH
MED
LOW
OFF
Adjusts speaker
volume.
LOW
Adjusts handset
volume.
4-4
4-5
HIGH
5. VOLUME
AMPLIFY
ON
(PERMANENT/
TEMPORARY)
OFF
Note
For the hearingimpaired, you
can set the
volume to the
VOL
AMPLIFY:ON
setting on a
permanent or
temporary basis.
4-6
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-3
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Main Menu
1. GENERAL
SETUP
(Continued)
Submenu
Menu
Selections
5. AUTO
DAYLIGHT
Options
ON
Changes for
Daylight Savings
Time
automatically.
—
OFF
6. TONER
SAVE
Descriptions
ON
Increases life of
toner cartridge.
—
Page
4-7
4-7
OFF
7. SLEEP
MODE
—
8. TONE/
PULSE
(Canada Only)
—
TONE
—
Conserves power
Selects dialing
mode
4-7
4-7
PULSE
9. LOCAL
LANGUAGE
(Canada Only)
2. FAX
1. SETUP
RECEIVE
ENGLISH
FRENCH
Allows you to
change the LCD
language to
French.
04
03
02
01
00
Number of rings
before FAX/MFC
answers in FAX/
TEL, FAX ONLY,
MANUAL, or
TAD mode.
2. F/T
RING TIME
70
40
30
20
Sets the time for
“double-ring” in
FAX/TEL mode.
3. EASY
RECEIVE
ON
Receive fax
messages without
pressing the
Fax Start key.
—
1. RING
DELAY
SEMI
See French
Manual
5-2
5-3
5-3
OFF
4. REMOTE
CODE
ON
( 51, #51)
OFF
5. AUTO
REDUCTION
ON
Activate or
deactivate the
FAX/MFC from a
remote location. You
can also personalize
these codes.
Reduces size of
image.
5-5
5-4
OFF
Note
3-4
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Main Menu
2. FAX
(Continued)
Submenu
1. SETUP
RECEIVE
(Continued)
Menu
Selections
6. PRINT
DENSITY
7. POLLING
RX
Options
-
+
ON
1. CONTRAST
Makes prints
darker or lighter.
Sets up your
FAX/MFC to
poll another fax
machine.
OFF
2. SETUP
SEND
Descriptions
AUTO
S.LIGHT
Changes
lightness or
darkness of a fax
you are sending.
Page
5-4
5-6
6-5
S.DARK
2. FAX
RESOLUTION
STANDARD
FINE
S.FINE
PHOTO
Changes the
default setting of
fax resolution.
6-5
3. DELAYED
TIMER
—
Sets the time of
day that delayed
faxes will be sent.
6-9
4. DELAYED
FAX
—
Sends documents
later.
6-9
Sends all delayed
faxes that are to
the same fax
number and at the
same time as one
transmission.
6-10
5. BATCH
TX
ON
OFF
6. REAL
TIME TX
NEXT FAX ONLY
ON
You can send a
fax without using
memory.
6-3
OFF
7. POLLED
TX
ON
OFF
8. COVERPG
SETUP
Note
NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
Sets up your
FAX/MFC with
a document to be
retrieved by
another fax
machine.
6-10
Automatically
sends a cover
page you
program.
6-6
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-5
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Main Menu
2. FAX
(Continued)
Submenu
2. SETUP
SEND
(Continued)
Menu
Selections
Options
9. COVERPAGE
MSG
6-6
Adjusts for
sometimes
difficult overseas
transmissions.
6-8
—
Store One-Touch
Dial so you can
dial by pressing
only one key.
7-1
(1. SPEED-DIAL
For MFC-4800)
—
Store Speed Dial
numbers so you can
dial by pressing
only four keys.
7-2
3. SETUP
GROUPS
(2. SETUP GROUPS
For MFC-4800)
—
—
ON
OFF
1. ONE-TOUCH
DIAL
(FAX Models
Only)
2. SPEED-DIAL
4. SETUP
REPORTS
Page
Programs
customized
message for fax
cover page.
0. OVERSEAS
MODE
3. SET
AUTO DIAL
Descriptions
1. TRANSMISSION
ON
ON+IMAGE
OFF
OFF+IMAGE
2. ACT.
INTERVAL
Sets up a Group
number for
Broadcasting.
Initial setup for
Transmission
Verification
Report and Fax
Activity Report.
7-3
10-2
2/4/7 Days
6/12/24 Hours
10-2
OFF
5. REMOTE
FAX OPT
1. FAX
FWD/
PAGING
OFF
FAX FORWARD
PAGING
2. FAX
STORAGE
ON
OFF
3. REMOTE
ACCESS
Note
3-6
159
Sets FAX/MFC
to forward fax
messages–OR–
to call your
pager.
9-1
Stores incoming
faxes in memory
for remote
retrieval.
9-2
Personalizes
code for
retrieving faxes.
9-3
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
To access the menu, press
Menu/Set.
to accept
Stop
to Exit
Main Menu
2. FAX
(Continued)
Submenu
5. REMOTE
FAX OPT
(Continued)
Menu
Selections
Options
Descriptions
Page
4. PRINT
FAX
—
Prints incoming
faxes stored in
the memory.
5-6
—
—
Check which jobs
are in memory or
cancel a Delayed
Fax or Polling Job.
5-7, 6-4
Uses the
telephone
company
Distinctive Ring
subscriber service
to register the
ring pattern with
the FAX/MFC.
8-1
View or print a list
of the last 30
Caller IDs stored
in memory.
8-3
Selects the Copy
resolution for
your type of
original.
11-6
6. REMAINING
JOBS
0. TEL
SERVICE
1. DISTINCTIVE
ON
OFF
SET
2. CALLER
ID
DISPLAY
PRINT REPORT
3. COPY
1. COPY MODE
AUTO
—
TEXT
PHOTO
2. CONTRAST
Adjusts the
contrast.
—
Note
-
+
11-6
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-7
4
Initial Setup
4
Getting Started
Setting the Paper Size
You can use three sizes of paper for printing your faxes and copies — letter,
legal and A4. When you change the kind of paper you have loaded in the
FAX/MFC, you will need to change the setting for paper size so your FAX/MFC
can fit the incoming fax on the page.
1 Press Menu/Set, 1,1.
1.PAPER SIZE
2 Press or to select LETTER, LEGAL
or A4, and then press Menu/Set.
3 Press Stop/Exit.
Setting the Date and Time
Your FAX/MFC displays the date and time and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1 Press Menu/Set, 1, 2.
2 Enter the last two digits of the year,
and then press Menu/Set.
3 Enter two digits for the month (for
example, enter 09 for September, or 10
for October), and then press Menu/Set.
4 Enter two digits for the day (for example,
06), and then press Menu/Set.
5 Enter the time in 24-hour format
(for example, enter 15:25 for 3:25 PM),
and then press Menu/Set.
6 Press Stop/Exit.
The LCD now shows the date and time.
4-1
INITIAL SETUP
2.DATE/TIME
YEAR:XX
MONTH:XX
DAY:XX
TIME:XX:XX
Setting the Station ID
You can store your name, fax number, and telephone number to be printed on
all fax pages that you send. (See Composing Electronic Cover Page, page 6-6.)
1 Press Menu/Set, 1, 3.
2 Enter your fax number (up to 20 digits),
and then press Menu/Set.
You must enter a fax number to proceed.
3 Enter your telephone number (up to 20
digits) and press Menu/Set. If your
telephone number and fax number are the
same, enter the same number again.
3.STATION ID
FAX:
TEL:
The telephone number you enter is used only for Cover Page features.
(See Composing Electronic Cover Page, page 6-6.)
4 Use the dial pad to enter your name (up to
20 characters), and then press
Menu/Set.
(See Entering Text, below.)
NAME:
5 Press Stop/Exit.
The LCD returns to the date and time.
If your Station ID has already been programmed, the LCD prompts “1” to make
a change, or “2” to exit without changing.
Entering Text
When you are setting certain menu selections, such as the Station ID, you may
need to type text into the FAX/MFC. Most dial pad keys have three or four
letters printed above them. The keys for 0, #, and don’t have printed letters
because they are used for special characters.
By pressing the appropriate dial pad key repeatedly, you can access the
character you want.
Press Key
2
3
4
5
6
7
8
9
one time
A
D
G
J
M
P
T
W
two times
B
E
H
K
N
Q
U
X
three times
C
F
I
L
O
R
V
Y
four times
2
3
4
5
6
S
8
Z
INITIAL SETUP
4-2
Inserting Spaces
To enter a space, press
once between numbers and twice between characters.
Making Corrections
If you entered a letter incorrectly and want to change it, press
to move the
cursor after the last correct letter. Then press Stop/Exit; all letters above and to
the right of the cursor will be deleted. Re-enter the correct characters. You can
also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous
character, press
to move the cursor to the right.
Special Characters and Symbols
Press
, # or 0 repeatedly or press
or
to move the cursor under the
special character or symbol you want. Then press Menu/Set to select it.
Press
for
(space) ! “ # $ % & ’ ( )
Press #
for
:;<=>?@[]^_
Press 0
for
ÉÀÈÊÎÇËÖ0
+,-./
N OT I C E
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your fax machine,
complete the steps described on page 4-1 and 4-2.
If you do not enter a fax number, no additional information can be entered.
4-3
INITIAL SETUP
Setting the Ring Volume
1 Press Menu/Set, 1, 4, 1.
1.RING
2 Press or to select OFF, LOW, MED or HIGH, and then press Menu/Set.
3 Press Stop/Exit.
—OR—
You can adjust the ring volume when your FAX/MFC is idle. You can turn the
ring OFF or you can select a ring volume level.
Press or to adjust the volume level. With each key press, the FAX/MFC rings
so you can hear the active setting as the LCD shows it.
Each key press changes the volume. The new setting will remain until you
change it again.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you
press a key or make an error and when fax sending or receiving has finished.
1 Press Menu/Set, 1, 4, 2.
2.BEEPER
2 Press or to select OFF, LOW or HIGH, and then press Menu/Set.
3 Press Stop/Exit.
Setting the Speaker Volume
1 Press Menu/Set, 1, 4, 3.
3.SPEAKER
2 Press or to select LOW, MED, HIGH or OFF, and then press Menu/Set.
3 Press Stop/Exit.
—OR—
If you are using Hook, you can adjust the speaker volume while dialing. You
can turn the speaker off or you can select a speaker volume level. The default
setting is the lowest volume.
Press or to adjust the volume level. With each key press, the volume changes
as the LCD shows the active setting. The new setting will remain until you
change it again.
INITIAL SETUP
4-4
Setting the Handset Volume
1 Press Menu/Set, 1, 4, 4.
4.HANDSET
2 Press or to select HIGH (or LOW), and then press Menu/Set.
3 Press Stop/Exit.
—OR—
You can adjust the handset volume any time you are talking on the telephone.
There are two handset volume levels, LOW and HIGH. The default setting is
LOW.
Press or to adjust the volume level. The LCD shows the setting you are
choosing. The new setting will remain until you change it again.
Choosing the Handset Volume (For Volume Amplify)
Before you begin to use the machine, you must decide if you need to set the
handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired.
The AMPLIFY volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired.
During a conversation, users can press Volume or on the control panel to
adjust the volume to LOW or HIGH. When the handset is replaced, the handset
volume will remain until you change it again.
VOLUME AMPLIFY: ON—TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a
conversation, users can press Volume or on the control panel to adjust the
volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the
handset volume returns to the default setting of LOW.
VOLUME AMPLIFY:ON—PERMANENT
Choose VOL AMPLIFY:ON—PERMANENT if all of the users are
hearing-impaired. During a conversation, users can press Volume or on the
control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the
handset is replaced, the handset volume returns to the default setting of AMPLIFY.
When you press Volume or on the control panel to adjust the volume, the
LCD shows the setting you are choosing. Each key press changes the volume
to the next setting.
4-5
INITIAL SETUP
WARNING
It is important that you do NOT choose PERMANENT unless ALL the
users are hearing-impaired. Otherwise, the default setting of AMPLIFY may
damage the hearing of some users.
Setting Volume Amplify
Please carefully read Choosing the Handset Volume on page 4-5 before you do
the following steps:
1 Press Menu/Set, 1, 4, 5.
5.VOLUME AMPLIFY
2 If none of the users are hearing-impaired,
VOL AMPLIFY:ON?
press or to select VOL AMPLIFY:OFF?, and then press Menu/Set and go
to Step 4—OR—
If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?,
and then press Menu/Set.
3 If all the users are hearing-impaired,
press or to select PERMANENT?,
PERMANENT?
TEMPORARY?
and then press Menu/Set—OR—
If only some of the users are hearing-impaired,
select TEMPORARY?, and then press
Menu/Set.
4 Press Stop/Exit.
Memory Storage
In the event of a power failure, all settings in the GENERAL SETUP, SETUP
RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT,
plus the COVERPG SETUP and COVERPAGE MSG settings (from SETUP
SEND) are stored permanently. You may have to reset the date and time.
FAX-2900 and FAX-3800 have a Memory Backup feature; after a power failure
all faxes in memory will be saved for several days.
INITIAL SETUP
4-6
Turning On Automatic Daylight Savings Time
You can set the FAX/MFC to change automatically for Daylight Savings Time. It
will reset itself forward one hour in the Spring and backward one hour in the Fall.
1 Press Menu/Set, 1, 5.
5.AUTO DAYLIGHT
2 Press or to select ON (or OFF),
and then press Menu/Set.
3 Press Stop/Exit.
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON,
print appears somewhat lighter. The default setting is OFF.
1 Press Menu/Set, 1, 6.
6.TONER SAVE
2 Press or to select ON (or OFF),
and then press Menu/Set.
3 Press Stop/Exit.
Sleep Mode
Setting the Sleep Mode reduces power consumption while the machine is idle.
You can choose how long the FAX/MFC is idle (from 00 to 99 minutes) before
it drops into sleep mode. The timer automatically resets itself after the machine
receives a fax or PC data or makes a copy. The default setting is 0 minutes.
1 Press Menu/Set, 1, 7.
2 Use the Dial pad to enter the length of
7.SLEEP MODE
time the machine is idle before it drops into sleep mode (00 to 99 minutes),
and then press Menu/Set.
3 Press Stop/Exit.
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing
service.
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1 Press Menu/Set, 1, 8.
2 Press or to select TONE (or PULSE)
and then press Menu/Set.
3 Press Stop/Exit.
4-7
INITIAL SETUP
8.TONE/PULSE
5
Setup Receive
5
Basic Receiving Operations
Choosing the Receive Mode
There are four different receive modes for your FAX/MFC. You may choose the
mode that best suits your needs by pressing Receive Mode repeatedly until the
LCD shows the setting you want to use.
LCD
How it works
When to use it
FAX ONLY
(automatic receive)
The FAX/MFC
automatically answers
every call as a fax.
For dedicated fax lines.
You cannot receive a voice
call but you can call out.
FAX/TEL*
(fax/telephone)
The FAX/MFC controls the
line and automatically
answers every call.
If the call is a fax it will
receive the fax. If the call is
not a fax it will ring
(double-ring) for you to
pick up the call.
You cannot have an
answering machine on the
same line, even if it is on a
separate wall jack on the
same line.
You cannot use the
telephone company’s Voice
Mail in this mode.
TAD:ANSWER
MACH.
(external telephone
answering device)
The external TAD
automatically answers
every call. Voice messages
are stored on the external
TAD. Fax messages are
printed.
Use this mode if you have
an external answering
machine on your phone
line.
MANUAL
(manual receive)
You control the phone line
and must answer every call
yourself.
Use this mode when you
are using a computer
modem on the same line or
if you receive very few fax
messages.
You can also use this mode
with Distinctive Ring.
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have
extension phones on the line, keep the Ring Delay set to 4 rings.
SETUP RECEIVE
5-1
To Select or Change Your Receive Mode
1 Press Receive Mode. The LCD shows your active setting.
FAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUAL
2 Continue to press Receive Mode until your new selection appears. After two
seconds, the LCD returns to the date and time and shows the new Receive Mode.
If you are changing the Receive Mode while in another operation, the LCD
returns to that operation.
Current Receive Mode
09/06 15:25
FAX
Setting the Ring Delay
The Ring Delay setting determines the number of times the FAX/MFC rings
before it answers. If you have extension phones on the same line as the FAX/
MFC, keep the Ring Delay default setting of 04. (See Easy Receive, page 5-3 and
Operation from Extension Telephones and For FAX/TEL Mode Only, page 5-5.)
1 Press Menu/Set, 2, 1, 1.
1.RING DELAY
2 Press or to select how many times the
line rings before the FAX/MFC answers (00–04), and then press Menu/Set.
If you select 00, the line doesn’t ring at all.
3 Press Stop/Exit.
5-2
SETUP RECEIVE
Setting the F/T Ring Time (For FAX/TEL Mode Only)
If you set the receive mode to FAX/TEL, you’ll need to determine how long the
FAX/MFC will send you its special double-ring when you have a voice call.
This ringing happens after the initial ringing from the phone company. Only the
FAX/MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line
ring the special double-ring. However, you can answer the call on any extension
phone (in a separate wall jack) on the same line as the FAX/MFC. (See
Operation from Extension Telephone, page 5-5.)
1 Press Menu/Set, 2, 1, 2.
2.F/T RING TIME
2 Press or to select how long the FAX/MFC will ring to alert you that you have
a voice call, and then press Menu/Set.
RING TIME:20 SEC
3 Press Stop/Exit.
Now, when a call comes in and the FAX/MFC is set to FAX/TEL mode, all
phones on this line will ring the number of times you selected in Ring Delay.
You can let the FAX/MFC answer and detect if it’s a fax or voice call. If it’s a
fax call, the FAX/MFC prints the fax. If it’s a voice call, the FAX/MFC signals
you with a double-ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double-ringing, the FAX/MFC continues
for the set time.
Easy Receive
When you use this feature, you don’t have to press Fax Start when you answer
a fax call and hear calling beeps. Just hold the handset and wait a few seconds.
When you see RECEIVING on the LCD or when you hear “chirps” through the
handset of an extension phone connected to another wall jack, just replace the
handset. Your FAX/MFC does the rest. Selecting ON allows the FAX/MFC to
receive fax calls automatically, even if you lift the handset of an extension or
external phone. Selecting SEMI lets the FAX/MFC receive the call only if
you’ve answered it at the FAX/MFC. Selecting OFF means you’ll have to
activate the FAX/MFC yourself, by pressing Fax Start or by pressing 5 1 if
you are not at your FAX/MFC.
(See Operation from Extension Telephones, page 5-5 and For FAX/TEL Mode Only,
page 5-5.)
If you’ve set the feature to ON, but your FAX/MFC doesn’t automatically
connect a fax call when you lift an external or extension phone handset, press the
Fax Receive code 5 1. At the FAX/MFC, lift the handset and then press
Fax Start.
SETUP RECEIVE
5-3
1 Press Menu/Set, 2, 1, 3.
3.EASY RECEIVE
2 Use or to select ON, SEMI or OFF,
and then press Menu/Set.
3 Press Stop/Exit.
Printing a Reduced Incoming Fax
(Auto Reduction)
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper in your FAX/MFC. ON lets the FAX/MFC
choose the level of reduction for you.
1 Press Menu/Set, 2, 1, 5.
5.AUTO REDUCTION
2 Use or to select ON (or OFF),
and then press Menu/Set.
3 Press Stop/Exit.
Setting the Print Density
If your FAX/MFC is printing too light or too dark, you can adjust print density,
making your printed documents darker or lighter. The new setting will remain
until you change it again.
1 Press Menu/Set, 2, 1, 6.
2 Press
to make print lighter or
to make print darker, and then press
Menu/Set.
3 Press Stop/Exit.
5-4
SETUP RECEIVE
6.PRINT DENSITY
Advanced Receiving Operations
Operation from Extension Telephones
If you answer a fax call on an extension phone or on an external phone in the
EXT. jack, you can make your FAX/MFC take over by using the Fax Receive
Code. When you press the Fax Receive Code 5 1, the FAX/MFC starts to
receive a fax. (See Easy Receive, page 5-3.)
If the FAX/MFC answers a voice call and double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the call at an extension phone.
(See Setting F/T Ring Time, page 5-3.)
If you answer a call, and no one is on the line, assume you’re receiving a fax. At
the FAX/MFC phone press Fax Start, and then hang up. At an extension
phone, press 5 1, wait for fax receiving tones (chirps), and then hang up. At
an external phone, press 5 1 and wait for the phone to be disconnected before
you hang up (the LCD shows RECEIVING). (Your caller will have to press
Fax Start to send the fax.)
For FAX/TEL Mode Only
When the FAX/MFC is in FAX/TEL mode, it will use the F/T Ring Time
(double-ringing) to alert you to a voice call. If you’re at the FAX/MFC, you can
lift the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T
Ring Time, and then press # 5 1 between the double-rings. If no one is on the
line or if someone wants to send you a fax, send the call back to the FAX/MFC
by pressing 5 1.
Changing the Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax
Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.
Note
If you are always disconnected when accessing your external TAD remotely,
try changing the Fax Receive Code from 5 1 to # # # and the Telephone
Answer Code from # 5 1 to 9 9 9.
1 Press Menu/Set, 2, 1, 4.
2 Press or to select ON (or OFF),
and then press Menu/Set.
3 If you want to, enter a new Fax Receive
Code, and then press Menu/Set.
4 If you want to, enter a new Telephone
Answer Code, and then press Menu/Set.
4.REMOTE CODE
REMOTE ACT.:ON?
FAX RECEIVE: * 51
TEL ANSWER:#51
5 Press Stop/Exit.
SETUP RECEIVE
5-5
Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax from the
memory when you are at your FAX/MFC. (See Setting Fax Storage, page 9-2.)
1 Press Menu/Set, 2, 5, 4.
4.PRINT FAX
2 Press Fax Start.
3 After printing is finished, press Stop/Exit.
Polling
Polling is the process of retrieving faxes from another fax machine. You can use your
FAX/MFC to “poll” other machines, or you can have someone poll your FAX/MFC.
All parties involved in polling need to set up their fax machines to accommodate
polling. When someone polls your FAX/MFC to receive a fax, they pay for the
call; if you poll someone’s fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the polling feature.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1 Press Menu/Set, 2, 1, 7.
7.POLLING RX
2 Press or to choose ON (or OFF),
and then press Menu/Set.
3 Enter the fax number you are polling.
4 Press Fax Start.
The LCD shows DIALING.
Setting Up Sequential Polling Receive
Your FAX/MFC can request documents from several fax units in a single
operation. Afterward, a Sequential Polling Report will be printed.
1 Press Menu/Set, 2, 1, 7.
7.POLLING RX
2 Press or to select ON (or OFF),
and then press Menu/Set.
3 Specify the destination fax machines you
wish to poll using One Touch
(FAX models only), Speed Dial, a Group
or the dial pad. You must press Menu/
Set between each location.
5-6
SETUP RECEIVE
ENTER FAX NO.
PRESS FAX START
4 Press Fax Start.
The LCD shows DIALING.
Your FAX/MFC will poll each number or group number in turn for a document.
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit. (See Checking Job Status, page 6-4.)
1 Press Menu/Set, 2, 6. Any waiting jobs
appear on the LCD. If no job is waiting,
the LCD shows NO JOB WAITING.
6.REMAINING JOBS
2 If you have more than two jobs waiting, press or to select the job you want to
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3 Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4 Press Stop/Exit.
SETUP RECEIVE
5-7
6
Setup Send
6
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
■ Documents must be between
5.8 and 8.5 inches wide and
between 3.9 and 14.1 inches
long. Your machine can scan
an image only 8.15 inches
wide, regardless of how wide
the paper is.
Originals are
face down
■ The FAX-2800 and MFC-4800’s ADF (automatic document feeder) can hold
up to 20 pages, feeding each one individually through the machine.
Use standard (17 lb–24 lb) paper when using the ADF. If you’re using heavier
paper, feed each sheet individually to prevent paper jams.
■ The FAX-2900 and MFC-3800’s ADF can hold up to 30 pages, if you stagger
the pages and meet the following conditions:
Temperature:
Humidity:
Paper:
68° F - 86° F (20° C - 30° C)
50% - 70%
Xerox 4200 or equivalent (20LB/LTR).
■ Fan the paper, and then
stagger the pages in the
ADF as shown:
Approx. 1/2 inch
■ Make sure you insert documents face down, top edge first.
■ Adjust the paper guides to fit the width of your document.
■ Open the document tray by
pulling it toward you (1),
then unfold the extension
(2).
6-1
SETUP SEND
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
■ Make sure documents written in ink are completely dry.
■ Before you send a fax, press Fax Resolution to select the resolution for the
document you’re sending. (See Fax Resolution, page 6-5.)
If you send faxes from a computer on the same phone line and your Brother
machine intercepts them, set Easy Receive to OFF. (See Easy Receive, page 5-3.)
Sending Faxes with Multiple Settings
When you send a fax you can choose any
ACCEPTED
combination of these settings: add a
coverpage and select a comment; set the
OTHER SETTINGS?
contrast or resolution; send using
1.YES 2.NO
overseas mode, call reservation, delayed
fax, polling transmission or real time transmission. After each menu selection is
accepted, the LCD will ask if you want to enter other settings:
■ Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—
Press 2 if you are finished choosing settings, and then go to the next step.
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones
while sending a fax.
1 Place the original face down in the ADF.
2 Pick up the handset and listen for a dial tone—OR—press Hook and listen for a dial tone.
3 Enter the fax number you want to call. You can enter the digits using the dial pad,
or you can enter a One Touch (FAX models only) or Speed Dial number or you
can call using Search. (See One Touch Dialing (For FAX Models Only), page 7-5.)
4 When you hear the fax tone, press Fax Start.
5 Replace the handset.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the
handset, or press Hook to listen for a dial tone.
1 Place the original face down in the ADF.
2 Enter the fax number using the dial pad, One Touch (FAX models only), Speed
Dial or Search. (See Speed Dialing, page 7-5.)
3 Press Fax Start.
SETUP SEND
6-2
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the FAX/MFC will
automatically redial (up to three times at 5 minute intervals).
Dual Access
You can scan up to 50 documents into the fax memory, even while the FAX/
MFC is receiving or sending another fax (from memory). You can set temporary
settings for each fax you’re scanning.
If you try to scan and store a 51st fax, the FAX/MFC will send it immediately
without storing it in memory.
Note
If you get an OUT OF MEMORY message while scanning the first page of a
fax, press Stop/Exit to cancel scanning. If you get an OUT OF MEMORY
message while scanning a subsequent page, you’ll have the option to press
Fax Start to transmit the pages scanned so far or press Stop/Exit to cancel
the operation.
1 Place the original face down in the ADF.
2 Enter the fax number.
3 Press Fax Start. As the FAX/MFC scans the original, the LCD shows the job
number (#XXX) of the fax and how much memory is available. Then the FAX/
MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.
The number of pages you can scan into memory varies with the data they
contain.
Real Time Transmission
When you are sending a fax, the FAX/MFC will scan originals into memory before
sending them. Then, as soon as the phone line is free, the FAX/MFC will start dialing
and sending the fax. If memory becomes full, the FAX/MFC will send the document
in real time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without
waiting for memory transmission. You can set REAL TIME TX to ON.
1 Place the original face down in the ADF.
2 Press Menu/Set, 2, 2, 6.
6-3
SETUP SEND
6.REAL TIME TX
3 To change the default setting, press or to select ON (or OFF), and then press
Menu/Set.
Go to Step 5—OR—For the next fax transmission only, press or to select
NEXT FAX ONLY, and then press Menu/Set.
4 For the next fax only, press or to select ON (or OFF), and then press
Menu/Set.
5 Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go
to Step 6.
6 Enter fax number, and then press Fax Start.
Checking Job Status
Check which jobs are still waiting in memory to be sent. If no jobs are waiting,
the LCD shows NO JOB WAITING. (See Canceling a Job in Memory below.)
1 Press Menu/Set, 2, 6.
2 If you have multiple jobs waiting, press or to scroll through the list.
3 Press Stop/Exit.
Canceling a Job While Scanning the Original
You can cancel a job while you are scanning it into memory by pressing
Stop/Exit. Eject the original by pressing Stop/Exit again.
Canceling a Job in Memory
You can cancel tasks you’ve scheduled, such as Polling Transmit or faxes
waiting in Memory to be sent. (See Checking Job Status above.)
1 Press Menu/Set, 2, 6.
Any waiting jobs appear on the LCD.
If no jobs are waiting, the LCD shows
NO JOB WAITING.
6.REMAINING JOBS
2 If you have more than two jobs waiting, press or to select the job you want to
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3 Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4 Press Stop/Exit.
SETUP SEND
6-4
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast.
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark
document.
1 Place the original face down in the ADF.
2 Press Menu/Set, 2, 2, 1.
1.CONTRAST
3 Press or to select AUTO, S.LIGHT or
S.DARK, and then press Menu/Set.
4 Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go
to Step 5.
5 Enter a fax number.
6 Press Fax Start.
Fax Resolution
When you have a document in the ADF, you can use the Fax Resolution key
to change the setting temporarily (for this fax only). Press Fax Resolution
repeatedly until the LCD shows the setting you want.
—OR—
You can change the default setting.
1 Press Menu/Set, 2, 2, 2.
2.FAX RESOLUTION
2 Press or to select the resolution you want,
and then press Menu/Set.
3 Press Stop/Exit.
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution.
S. FINE—Good for small print or artwork; transmits slower than Fine
resolution.
PHOTO—Use when original has varying shades of gray; slowest transmission
time.
6-5
SETUP SEND
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page
includes the name stored in the One Touch (FAX models only) or Speed Dial
memory. If you’re dialing manually, the name is left blank.
The cover page indicates your Station ID and the number of pages you’re
sending. If you have Cover page Setup set to ON, the number of pages remains
blank. (Menu/Set, 2, 2, 8) (See Setting the Station ID, page 4-2.)
You can select a comment to include on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the comments above, you can enter up to two customized
messages, each 27 characters long. Use the chart on page 4-2 to help enter
characters. (See Composing Your Own Comments below.)
5.(USER DEFINED)
6.(USER DEFINED)
Most of the SETUP SEND menu selections are temporary settings that allow
you to make adjustments for each document you send. However, so you can set
up your cover page and cover page comments in advance, the Cover Page Setup
and Cover Page Message features will change the default settings.
Composing Your Own Comments
You can set up two custom comments.
1 Press Menu/Set, 2, 2, 9.
9.COVERPAGE MSG
2 Press or to choose position 5 or 6 for your customized comment, and then
press Menu/Set.
3 Use the dial pad to enter your customized comment, and then press Menu/Set.
(See Entering Text, page 4-2.)
4 Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 to exit.
SETUP SEND
6-6
Cover Page for the Next Fax Only
Make sure the Station ID is set up (see page 4-2). This feature does not work
without the Station ID.
You can set the fax to send a cover page with a particular document. This cover
page will include the number of pages in your document.
1 Place the original face down in the ADF.
2 Press Menu/Set, 2, 2, 8.
3 When LCD shows NEXT FAX ONLY?,
8.COVERPG SETUP
and then press Menu/Set.
4 Press or to select ON (or OFF), and then press Menu/Set.
5 Press or to select one of the standard or custom comments, and then press
Menu/Set.
6 Enter two digits to indicate the number of pages you are sending, and then press
Menu/Set. (For example, press 0, 2 for 2.)
(Enter 0 0 to leave the number of pages blank. If you make a mistake, press
to back up and re-enter the number of pages.)
7 Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings.
8 Enter the fax number you’re calling.
9 Press Fax Start.
Always Send a Cover Page
Make sure the Station ID is set up (see page 4-2). This feature does not work
without the Station ID.
You can set the FAX/MFC to send a cover page whenever you send a fax. The
number of pages in your fax is not included when you use this setting.
1 Press Menu/Set, 2, 2, 8.
8.COVERPG SETUP
2 Press or to select COVERPAGE:ON?, and then press Menu/Set.
3 If you selected ON, press or to select one of the standard or custom
comments, and then press Menu/Set.
4 Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 to exit if you are finished choosing settings.
6-7
SETUP SEND
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the
sample page and attach it to your fax.
1 Press Menu/Set, 2, 2, 8.
8.COVERPG SETUP
2 Press or to select PRINT SAMPLE?, and then press Menu/Set.
3 Press Fax Start. Your FAX/MFC prints a copy of your cover page.
4 Press Stop/Exit.
-- -- -- COVER PAGE -- -- -TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1 Place the original face down in the ADF.
2 Press Menu/Set, 2, 2, 0.
0.OVERSEAS MODE
3 Press or to select ON (or OFF),
and then press Menu/Set.
4 Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings.
5 Enter the fax number you’re calling.
6 Press Fax Start.
SETUP SEND
6-8
Delayed Timer
You can set up the time of day that delayed faxes will be sent. This time will be
displayed for acceptance or you can override it in Delayed Fax.
(See Delayed FAX, page 6-9.)
1 Press Menu/Set, 2, 2, 3.
2 Enter the time that you want delayed
faxes to be sent (in 24-hour format), and
then press Menu/Set.
3.DELAYED TIMER
SET TIME=17:00
3 Press Stop/Exit.
Delayed FAX
During the day you can store up to 50 documents in memory for delayed
sending. Transmission of these documents will begin at the time of day you
enter in Step 3, which shows the time you entered last. Press Menu/Set to
accept it, or enter another time for this fax.
1 Place the original face down in the ADF.
2 Press Menu/Set, 2, 2, 4.
3 Enter the time you want the fax to be sent
4.DELAYED FAX
(in 24-hour format), and then press Menu/Set.
(For example, enter 19:45 for 7:45 P.M.)
4 Press 1 to leave the original waiting in
the ADF—OR—Press 2 to scan the
original into memory.
1.DOC
2.MEMORY
5 Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings.
6 Enter the fax number.
7 Press Fax Start. The FAX/MFC will wait to send the fax at the time you set.
The number of documents you can scan into memory varies with the data they
contain.
6-9
SETUP SEND
Delayed Batch Transmission
Before sending the delayed faxes, your FAX/MFC will economize by sorting all
the documents in memory by destination and scheduled time. All delayed faxes
scheduled at the same time to the same fax number will be sent as one
transmission.
1 Press Menu/Set, 2, 2, 5.
5.BATCH TX
2 Press or to select ON (or OFF),
and then press Menu/Set.
3 Press Stop/Exit.
Setting Up Polled Transmit
Polled Transmit is when you set up your FAX/MFC to wait with a document so
another fax machine can retrieve it.
1 Place the original to be retrieved face down in the ADF.
2 Press Menu/Set, 2, 2, 7.
7.POLLED TX
3 Press or to choose ON (or OFF),
and then press Menu/Set.
4 Press 1 to leave the original waiting in
the ADF—OR—Press 2 to scan the
original into memory.
1.DOC
2.MEMORY
5 If you want to select additional settings, press 1. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings.
6 Press Fax Start.
Note
If you pressed 1 in Step 4, the printed document remains in the ADF until your
FAX/MFC is polled. If you must use your FAX/MFC before the polled transmit
occurs, you must cancel this job.
SETUP SEND
6 - 10
7
7
Auto Dial Numbers
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your FAX/MFC for easy dialing: One Touch (FAX models
only), Speed Dial and Groups for Broadcasting faxes.
If you loose electrical power, auto dial numbers in memory will not be lost.
Storing One Touch Dial Numbers (For FAX Models Only)
You can store 8 fax/phone numbers that you can dial by pressing one key (and
Fax Start). You also can store names with these numbers. When you press a
One Touch dial location, the LCD shows the name or number as the call is
dialed. (See One Touch Dialing (For FAX Models Only), page 7-5.)
One Touch keys are not the dial pad keys. They are the 4 keys (numbers 1 to 4)
located on the left.
Numbers 5 to 8 are accessed by holding down Shift while you press the
appropriate One Touch key.
(For USA Only) One-Touch key 1 has been pre-programmed for the Brother faxback system. One-Touch key 2 has been pre-programmed for the CallManage long
distance plan. You can override them if you wish.
1 Press Menu/Set, 2, 3, 1.
1.ONE-TOUCH DIAL
2 Press the One Touch key where you want to store a number.
The LCD shows the location you selected.
3 Enter a number (up to 20 digits), and then press Menu/Set. If you want to enter
a pause in the dialing sequence (for example, to wait for an “outside line”), press
Redial/Pause as you’re entering digits. A dash appears on the LCD. Pressing
Redial/Pause enters a 3.5 second pause when the number is dialed.
4 Use the dial pad to then enter the name
NAME:
(up to 15 characters), and then press
Menu/Set. You can use the chart on
page 4-2 to help you enter letters—OR—To store the number without a name,
press Menu/Set.
5 Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.
When you dial an auto dial number, the LCD shows the name you’ve stored, or,
if you haven’t stored a name, the number you’ve stored.
Note
Note
7-1
If you need to store a pause longer than 3.5 seconds, press Redial/Pause two
or more times.
You can store Groups (for Broadcasting) on the One Touch keys.
AUTO DIAL NUMBERS AND DIALING OPTIONS
Storing Speed Dial Numbers
For FAX-2800 and MFC-4800, you can store Speed Dial numbers, so when you
dial you will have to press only five keys. (Search/Speed Dial, #, the twodigit location, and Fax Start). For FAX-2900 and FAX-3800, you have to press
six keys. (Search/Speed Dial, #, the three-digit location, and Fax Start).
The FAX-2800 and MFC-4800 have 100 Speed Dial locations. The FAX-2900
and FAX-3800 have 120 Speed Dial locations.
(For USA Only) For the MFC-4800, Speed Dial #01 has been pre-programmed for
the Brother fax-back system. Speed Dial #02 has been pre-programmed for the
CallManage long distance plan. You can override them if you wish.
1 For the FAX, press Menu/Set, 2, 3, 2.
For the MFC, press Menu/Set, 2, 3, 1.
2 Use the dial pad to enter a two-digit
location (00-99), and then press
Menu/Set.
For FAX-2900 and FAX-3800, use the dial pad to enter a three-digit location (00l-
120), and then press Menu/Set.
3 Enter the number (up to 20 digits), and
then press Menu/Set.
4 Use the dial pad to enter the name (up to
#05:
NAME:
15 characters), and then press Menu/Set.
You can use the chart on page 4-2 to help
you enter letters—OR—Press Menu/Set to store the number without a name.
5 Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.
Changing One Touch (For FAX Models Only) and
Speed Dial Numbers
If you try to store a One Touch (FAX
1.CHANGE 2.EXIT
models only) or Speed Dial number in a
location where a number is already stored,
the LCD shows the current name stored there, and then prompts you to either:
1 Press 1 to change the stored number—OR— press 2 to exit without making a change.
2 Enter a new number, and then press Menu/Set.
• If you want to erase the whole number, press Stop/Exit when the cursor
is to the left of the digits. The letters above and to the right of the cursor
will be deleted.
• If you want to change a digit, use
or
to position the cursor under
the digit you want to change, and then type over it.
3 Follow the directions beginning at Step 4 in Storing One Touch Numbers
(For FAX Models Only) and Storing Speed Dial Numbers.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-2
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers. You can
store the Groups on your One Touch keys (FAX models only) or Speed dial
locations, and then broadcast by pressing only the One Touch key (FAX models
only) or Search/Speed Dial, #, the two-digit location, (FAX-2800, MFC-4800)
or three-digit location (FAX-2900, FAX-3800) and Fax Start. First, you’ll need
to store each fax number as a One Touch or Speed Dial number. Then, you can
combine them into a Group. Each Group uses up a One Touch or Speed Dial
number. You can have up to six Groups, or you can assign up to 127 numbers
(FAX-2900 and FAX-3800), 107 (FAX-2800) or 99 (MFC-4800) to one large
Group.
(See Storing One Touch Dial Numbers (For FAX Models Only), page 7-1, Storing
Speed Dial Numbers, page 7-2 and Broadcasting, page 7-7.)
1 For the FAX, press Menu/Set, 2, 3, 3.
For the MFC, press Menu/Set, 2, 3, 2.
For the FAX, LCD shows
PRESS SPEED DIAL
OR ONE-TOUCH KEY
2 For the MFC-4800, store the Group as a
For the MFC, LCD shows
Speed Dial number.
PRESS SPEED DIAL
Press Search/Speed Dial, followed by the
two-digit location where you wish to store the
SPEED-DIAL? #
Group number, and then press Menu/Set.
(For example, press Search/Speed Dial, 07.)
—OR—
For the FAX models, store the Group as a One Touch or Speed Dial number.
For the FAX models, press a One Touch key where you wish to store the Group
number, and then press Menu/Set. (For example, press One Touch key 2.)
3 Use the dial pad to enter the Group number, and then press Menu/Set.
(For example, press 1 for Group 1.)
4 To include One Touch or Speed Dial
G01:*O5#O9
numbers in the Group, enter them as if
you were dialing. For example, for One Touch number 5, press One Touch key
5. For Speed Dial location 09, press the Search/Speed Dial button, then press
0, 9 on the dial pad. The LCD shows 05, #09.
For FAX-2800 and FAX-3800, press the Search/Speed Dial button, and
then press the three-digit location.
5 Press Menu/Set to accept the numbers
for this Group.
NAME:
6 Use the dial pad and the chart on page 4-2 to enter a name for the Group, and
then press Menu/Set. (For example, type NEW CLIENTS.)
7 Press Stop/Exit.
You can print a list of all One Touch and Speed Dial numbers. (See Chapter 10,
Printing Reports.)
7-3
AUTO DIAL NUMBERS AND DIALING OPTIONS
Dialing Options
You can use your FAX/MFC to make telephone calls by dialing manually or by
using Search, One Touch (FAX models only) or Speed Dial memory. When you
dial an auto dial number, the LCD shows the name you’ve stored, or, if you
haven’t stored a name, the fax number you’ve stored.
Manual Dialing
—Manual dialing is simply pressing all of the digits of the phone number.
1 Pick up the handset—OR— press Hook.
2 When you hear a dial tone, dial the call using the dial pad.
3 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pick up the handset.)
4 To hang up, replace the handset.
Search
You can search for names you have stored in One Touch (FAX models only)
and Speed Dial memories. (See Storing One Touch Dial Numbers (For FAX Models
Only), page 7-1 and Storing Speed Dial Numbers, page 7-2.)
1 Press Search/Speed Dial.
2 To search for numbers alphabetically by name, enter the first letter of the name, and
then press
or
.
—OR—
To search for numbers numerically by Speed-Dial number, press or .
3 When the LCD shows the name you want to call, press Fax Start.
4 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pick up the handset.)
5 When the call is over, hang up.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-4
Speed Dialing
1 Pick up the handset—OR— Press Hook.
2 When you hear a dial tone.
For FAX-2800 and MFC-4800, press Search/Speed Dial, press #, and then
press the two-digit Speed Dial location.
For FAX-2900 and FAX-3800, press Search/Speed Dial, press #, and then
the three-digit location.
(See Storing Speed Dial Numbers, page 7-2.)
3 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pick up the handset.)
4 To hang up, replace the handset.
Note
If you are sending a fax, press Fax Start after entering the Speed Dial number.
If you picked up the handset, press Fax Start when the receiving fax machine
answers with fax tones.
One Touch Dialing (For FAX Models Only)
1 Pick up the handset—OR— Press Hook.
2 When you hear a dial tone, press the One Touch key of the location you will
want to call.
(See Storing One Touch Dial Numbers (For FAX Models Only), page 7-1.)
3 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pick up the handset.)
4 To hang up, replace the handset.
If you try to use a One Touch location with no number stored in it, you will hear
a warning sound, and the LCD will show NOT REGISTERED for 2 seconds.
Note
7-5
If you are sending a fax, press Fax Start after pressing the One Touch key. If
you picked up the handset, press Fax Start when the receiving fax machine
answers with fax tones.
AUTO DIAL NUMBERS AND DIALING OPTIONS
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers
when you make a call. Rates may vary depending upon the time and destination.
To take advantage of low rates, you can store the access codes or long-distance
carriers as One Touch (FAX models only) or Speed Dial numbers. You can store
these long dialing sequences by dividing them and setting them up on separate
keys in any combination. You can even include manual dialing using the dial
pad. The combined number will be dialed in the order you entered it, as soon as
you press Fax Start. (See Storing One Touch Dial Numbers (For FAX Models
Only), page 7-1, and Storing Speed Dial Numbers, page 7-2.)
For the FAX models, you can store “555” on One Touch key 3 and “7000” on
One Touch key 4. If you press One Touch 3, 4, and Fax Start, you can dial
“5557000”. To temporarily change a number, you can substitute part of the
number with manual dialing using the dial pad. For example, to change the
number to 5557001 you could press One Touch 3 and then press 7, 0, 0, 1 using
the dialing pad.
(For FAX-2800 and MFC-4800) you can store “555” on Speed Dial key # 03
and “7000” on Speed Dial key # 04. If you press Search/Speed Dial, #, 0, 3
and Search/Speed Dial, #, 0, 4, and Fax Start, you can dial “5557000”. To
temporarily change a number, you can substitute part of the number with manual
dialing using the dial pad. For example, to change the number to 5557001 you
could press Search/Speed Dial, #, 0, 3 and then press 7, 0, 0, 1 using the
dialing pad.
(For FAX-2900 and FAX-3800) you can store “555” on Speed Dial key # 003
and “7000” on Speed Dial key # 004. If you press Search/Speed Dial, #, 0,
0, 3 and Search/Speed Dial, #, 0, 0, 4, and Fax Start, you can dial
“5557000”. To temporarily change a number, you can substitute part of the
number with manual dialing using the dial pad. For example, to change the
number to 5557001 you could press Search/Speed Dial, #, 0, 0, 3 and then
press 7, 0, 0, 1 using the dialing pad.
Note
If you must wait for another dial tone at any point in the dialing sequence, store
a pause at that point in the number by pressing Redial/Pause. Each key press
adds a 3.5 second delay.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-6
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax
numbers. Using the Menu/Set key, you can include Groups, One Touch
locations (FAX models only), Speed Dial locations plus up to 50 manually
dialed numbers. If you did not use up any locations for Groups, access codes or
credit card numbers, you can "broadcast" faxes automatically to up to 178
(FAX-2900 and FAX-3800), 158 (FAX-2800) or 150 (MFC-4800) different
locations from the FAX/MFC. However, available memory will vary with all
types of jobs in memory and numbers of locations used for broadcasting. If you
broadcast to more than the maximum locations available, you will not be able to
set up transmissions using dual access and the timer.
The easiest way to broadcast is to press Group keys. You can include One Touch
(FAX models only), Speed Dial, and manually dialed numbers in the same
broadcast. (See Setting Up Groups for Broadcasting, page 7-3.)
You must press Menu/Set between each of these locations.
Use the Search/Speed Dial to help you choose the numbers easily.
After the broadcast is finished, a Broadcast Report will be printed automatically
to let you know the results.
■ To stop the broadcasting in progress, press Stop/Exit. The LCD asks if you
want to cancel all locations or only the location that is being sent.
■ Enter the long dialing sequence numbers as you normally would. Keep in mind
that each key counts as one location, so the number of locations you can call
becomes limited.
■ If the line is busy or for other reasons a connection could not be made while
broadcasting, the FAX/MFC will redial the number automatically.
■ If the memory is full, press Stop/Exit to abort the job; if more than one page
has been scanned, press Fax Start to send the portion that is in the memory.
1 Place the original face down in the ADF.
2 Enter a number using One Touch (FAX models only), Speed Dial, Group
number, Search or the dial pad.
Example: Group number
3 Press Menu/Set. You will be prompted to press the next number.
4 Enter the next number.
Example: Speed Dial
5 Press Menu/Set.
6 Enter the fax number.
Example: Manual dialing using the dial pad.
7 Press Fax Start.
Your FAX/MFC will read the original into memory and then start sending faxes
to the numbers you entered.
7-7
AUTO DIAL NUMBERS AND DIALING OPTIONS
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Hold
1 Press Hold to place a call on Hold.
2 You can replace the handset without disconnecting the call.
3 Pick up the FAX/MFC handset. (Picking up an extension handset will not
release the call from Hold.)
Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the FAX/MFC will
automatically redial (up to three times at 5 minute intervals).
Tone/Pulse (For Canada Only)
If you have pulse dialing service, but need to send tone signals (for example, for
telephone banking), follow the directions below. If you have touch tone service,
you do not need this feature to send tone signals.
1 Lift the handset.
2 Press #. Any digits dialed after this send tone signals.
3 When you hang up, the FAX/MFC returns to pulse dialing service.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-8
8
Telephone Services
8
Custom Features
Your FAX/MFC supports the Distinctive Ring and Caller ID telephone services
offered by some telephone companies.
If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an alarm
system custom feature on your telephone line, it may create a problem in the operation
of your FAX/MFC.
(See I have difficulty with custom features on a single line., page 13-9.)
If you have Voice Mail on you phone line, please read the following carefully.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company
service that is given many names, depending on the telephone company you are
using. For example, this service may be called SmartRing, RingMaster, TeenRing, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one
number on the same phone line. If you need more than one phone number, it
is an inexpensive alternative to paying for an additional line. Each phone
number has its own distinctive ring pattern, so you will know which phone
number is ringing. This is one way you can have a separate phone number for
your FAX/MFC.
Note
Please consult your telephone company for availability and rates.
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your
FAX/MFC to take full advantage of the telephone company’s Distinctive Ring
service. You can dedicate the new phone number on your line to receiving only
faxes.
Note
8-1
You must purchase your telephone company’s Distinctive Ring service before
you program the FAX/MFC to work with it.
TELEPHONE SERVICES
Do You Have Voice Mail?
If you have Voice Mail on the phone line on which you will install your new
FAX/MFC, there is a strong possibility that Voice Mail and the FAX/MFC will
conflict with each other while receiving incoming calls. However, this
Distinctive Ring feature allows the use of more than one number on your
line, so both Voice Mail and the FAX/MFC can coexist peacefully. If each
one has a separate phone number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company,
you will need to follow the directions below to “register” the new Distinctive
Ring pattern they provided, so your fax machine can recognize its incoming
calls.
Note
You can change or cancel the Distinctive Ring pattern at any time. You can
switch it off temporarily and later turn it back on. When you get a new fax
number, make sure you reset this feature.
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the FAX/MFC. Some
ring patterns cannot be registered. Please refer to some popular ring pattern
examples that will be provided from the phone company in the USA and Canada
that are shown in the Brother compatibility table below.
Ring
Pattern
Note
Rings
1
long - long
2
short - long - short
3
short - short - long
4
very long (normal pattern)
If the ring pattern the phone company provided cannot be registered by the fax,
please check for other available ring pattern choices from the phone
company.
■ The FAX/MFC will answer only calls to its registered number.
■ The first two rings are silent on the fax machine. This is because the fax must
«listen» to the ring pattern (compare it to the pattern that was “registered”).
■ If you program the FAX/MFC correctly, it will recognize the registered ring
pattern of the “fax number” within 2 ring patterns and then automatically answer
with a fax tone. When the “voice number” is called, the fax machine will not
interrupt the call.
TELEPHONE SERVICES
8-2
VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone Answering Device) and want to
keep one of your phone numbers dedicated only to fax calls, you must leave the
FAX/MFC in MANUAL mode at all times while using the Distinctive Ring
Feature. Here’s why: MANUAL mode will never pick up a call by itself, since it
is «Neutral». When the FAX/MFC is in this «neutral» mode, the Distinctive Ring
Feature can be activated. The distinctive ring feature is actually an answering
mode. So, do not activate FAX ONLY mode or FAX/TEL mode while using
distinctive ring; otherwise, the fax machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1 Set the FAX/MFC to MANUAL mode.
2 Press Menu/Set, 2, 0, 1.
1.DISTINCTIVE
3 Press or to select DISTINCTIVE:SET?, and then press Menu/Set.
4 Press or to select the prestored ring pattern you want to assign, and then press
Menu/Set. (You will hear each pattern as you scoll through the four patterns.)
Be sure to choose the pattern assigned by the telephone company.
5 Press Stop/Exit.
Caller ID
The Caller ID feature lets you use the Caller ID subscriber service offered by
many local telephone companies. This service provides you the name or
telephone number of your caller as the line rings.
After a few rings, the LCD shows the telephone number of your caller (or name,
if available). Once you pick up the handset, the Caller ID information disappears
from the LCD, but the call information remains stored in the Caller ID memory.
■ You will see the first 16 characters of the number (or name).
■ OUT-OF-AREA display means call originates outside your Caller ID service
area.
■ PRIVATE CALL display means the caller has intentionally blocked
transmission of information.
■ CALL PICKUP display remains on the LCD when no Caller ID information
was transmitted.
If both the name and number are received, the LCD shows only the name. You
can print a list of Caller ID information received by your FAX/MFC. (See
Printing Caller ID List, page 8-4.)
Caller ID service varies with different carriers. Call your local telephone
company to determine the kind of service available in your area.
8-3
TELEPHONE SERVICES
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased. You can scroll through
Caller ID information to review those calls made to your FAX/MFC.
1 Press Menu/Set, 2, 0, 2.
2.CALLER ID
2 Press or to select DISPLAY #?,
and then press Menu/Set.
If the name was not received, it will not be displayed.
3 Press or to scroll through the Caller ID memory to select the Caller ID you
want to view, and then press Menu/Set. The LCD shows the caller’s number
and the date and time of the call.
4 Press or to return to the Caller ID listing—OR—Press Stop/Exit.
Printing Caller ID List
1 Press Menu/Set, 2, 0, 2.
2.CALLER ID
2 Press or to select PRINT REPORT ?,
and then press Menu/Set.
3 Press Fax Start.
Call Waiting Caller ID
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID
service offered by many local telephone companies.The feature displays the
telephone number (or name, if available) of Call Waiting callers on your FAX/
MFC LCD.
1 To answer a Call Waiting signal while you’re talking on the phone, ask the other
party if you can put them on Hold a minute to catch the other call. The LCD
shows the Caller ID.
2 Press Search/Speed Dial to switch to the second call.
3 To switch back to the first call, press Search/Speed Dial again.
Either caller can hang up at any time. However, if you hang up you will
disconnect both callers.
TELEPHONE SERVICES
8-4
9
Remote Fax Options
9
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in
memory. Then it dials the fax number you’ve programmed and forwards the fax
message.
1 Press Menu/Set, 2, 5, 1.
1.FAX FWD/PAGING
2 Press or until the LCD shows
FAX FORWARD?, and then press
Menu/Set.
3 The LCD prompts you to enter the
number of the fax machine where faxes
will be forwarded. Enter the forwarding
number (up to 20 digits), and then press
Menu/Set.
FWD#:
4 Press Stop/Exit.
Programming Your Pager Number
When Paging is selected, your FAX/MFC dials the pager number you’ve
programmed, and then dials your Personal Identification Number (PIN); this
activates your pager so you know you have a fax message in the memory.
1 Press Menu/Set, 2, 5, 1.
1.FAX FWD/PAGING
2 Press or until the LCD shows
PAGING?, and then press Menu/Set.
3 Enter your pager phone number (up to 20
digits) followed by # #, and then press
Menu/Set. Do not include the area code
if it is the same as that of your
FAX/MFC.
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.
9-1
REMOTE FAX OPTIONS
PAG#:
4 If your pager requires a PIN, enter the
PIN#:
PIN, press #, press Redial/Pause, enter
your FAX/MFC telephone number
followed by # #, and then press Menu/Set.
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax number of your
FAX/MFC followed by # #, and then press Menu/Set.
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
5 Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
Note
Press Redial/Pause for each 3.5 second delay, as needed.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location using Fax Forwarding, Paging, or Remote Retrieval.
The LCD will indicate when you have a fax stored in memory.
1 Press Menu/Set, 2, 5, 2. The LCD
prompts you to choose a fax setting.
2.FAX STORAGE
2 Press or to select ON (or OFF), and then press Menu/Set.
3 Press Stop/Exit.
If there are faxes in memory when you
ERASE ALL FAX?
turn the Fax Storage OFF, the LCD
1.YES 2.NO
prompts you to erase any faxes in
memory.
If you press 1, all fax data is erased and Fax Storage is turned off. If you press
2, data is not erased and Fax Storage remains on.
(See Printing a Fax in Memory, page 5-6.)
Backup Print
If you have set FAX STORAGE to ON, your MFC automatically prints faxes
as they are received into memory, This is a safety feature in ease the power goes
out so you won’t lose your messages.
REMOTE FAX OPTIONS
9-2
Changing the Remote Retrieval Access Code
Enter your Remote Access Code when the FAX/MFC picks up your call, so you
can access features remotely. The access code is preset to 1 5 9 , but you can
change this. (See Operation from Extension Telephones, page 5-5.)
1 Press Menu/Set, 2, 5, 3.
2 Enter a three-digit number from 000 to
3.REMOTE ACCESS
999, and then press Menu/Set. The “ ” cannot be changed. (Do not use the
same digits that appear in your Fax Receive Code or Telephone Answer Code.)
3 Press Stop/Exit.
Remote Retrieval
You can call your FAX/MFC from any fax machine using touch tone, then use
the Remote Retrieval Access Code and other button presses to retrieve fax
messages. Cut out the Remote Retrieval Access Card on the last page and keep
it in your wallet as an aid.
Using the Remote Retrieval Access Code
1 Dial your fax number from a fax machine using touch tone.
2 When your FAX/MFC answers, immediately enter your Remote Retrieval
Access Code (1 5 9
).
3 The FAX/MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No long beeps — No messages
4 The FAX/MFC then prompts you with two short beeps to enter a command. If
you wait longer than 30 seconds to enter a command, the FAX/MFC hangs up.
If you enter an invalid command, the FAX/MFC beeps three times.
5 Press 9 0 to reset the FAX/MFC when you’re finished.
6 Hang up.
Note
9-3
If your FAX/MFC is set to MANUAL mode, you can access it by waiting about
2 minutes, and then entering the Remote Retrieval Access Code within 30
seconds.
REMOTE FAX OPTIONS
Remote Commands
Follow the commands below to access features remotely. When you call the
FAX/MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system
will signal you with two short beeps to enter a remote command.
Remote Commands
95
Operation Details
Changing Fax Forwarding
/Paging setting
1 OFF
4 FAX FWD No.
If you hear one long beep, the change is accepted. If you hear three
short beeps, you cannot change it because the conditions have not
been met (Example: registering paging number). You can register
your fax forwarding number by using 4. FAX FWD NO. (see page
9-5). Once you have registered the number, the FAX/MFC will
change automatically to FAXFWD:ON mode.
6 Fax Storage ON
You can turn FAX STORAGE to ON or OFF.
2 Fax Forwarding
3 Paging
7 Fax Storage OFF
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored fax
messages. (See page 9-5.)
3 Erase faxes from the memory
If you hear one long beep, you can erase fax message(s) from the
memory.
Check the Receiving Status
1 FAX
98
You can check whether your FAX/MFC has received any faxes.
If yes, you will hear one long beep. If no, you will hear three short
beeps.
Change the Receive Mode
1 TAD: ANSWER MACH.
2 FAX/TEL
If you hear one long beep, you can change the Receive Mode.
If you hear three short beeps, you cannot change it.
3.FAX ONLY
90
Exit
After a long beep, you can exit Remote Retrieval.
REMOTE FAX OPTIONS
9-4
Retrieving Fax Messages
1 Dial your fax number.
2 When you hear the beep, immediately enter your Remote Retrieval Access Code
(1 5 9
).
3 As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4 Using the dial pad, enter the number of the remote fax machine where you want
your fax messages forwarded (up to 20 digits) followed by # #.
Note
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
5 After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine. The remote fax machine prints
your fax messages.
Changing the Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote telephone/fax machine using touch tone.
1 Dial your fax number.
2 When you hear the beep, immediately enter your Remote Retrieval Access Code
(1 5 9
).
3 When you hear two short beeps, use the dial pad to press 9 5 4.
4 Enter the new number of the remote fax machine where you want your fax
messages forwarded (up to 20 digits) followed by # #.
Note
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
5 After you hear your FAX/MFC beep, hang up.
9-5
REMOTE FAX OPTIONS
10 Printing Reports
10
FAX/MFC Settings and Activity
Two reports require initial setup in the Menu table: Transmission Verification
Report and Fax Activity Report Interval. For initial setup:
Press Menu/Set, 2, 4, 1 .
1.TRANSMISSION
—OR—
Press Menu/Set, 2, 4, 2.
2.ACT.INTERVAL
Customizing the Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. This report
lists the time and date of transmission and whether the transmission was
successful (OK). If you select ON or ON+IMAGE, the report will print for
every fax you send.
Note
When the feature is OFF, the report prints only if a transmission error
prevented delivery (NG).
If you typically send multiple faxes to the same destinations, you may need
more than the job numbers to know which faxes you must send again. Selecting
OFF+IMAGE will print a portion of the fax’s first page on the report to help
you remember.
1 Press Menu/Set, 2, 4, 1.
1.TRANSMISSION
2 Press or to select OFF,
OFF+IMAGE, ON or ON+IMAGE,
and then press Menu/Set.
3 Press Stop/Exit.
PRINTING REPORTS
10 - 1
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (6, 12, 24
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by
following the steps in the next page.
1 Press Menu/Set, 2, 4, 2.
2.ACT.INTERVAL
2 Press or to choose an interval,
INTERVAL:OFF
and then press Menu/Set.
(If you choose 7 days, the LCD prompts you to choose a day at which to begin
the 7-day countdown.)
3 Enter the time to begin printing, in 24-hour format, and then press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
4 Press Stop/Exit.
Using the Reports Key
Five reports are available:
1.HELP LIST
Prints the Menu Table so you can see at-aglance how to quickly program every menu
selection.
2.AUTO DIAL
Lists names and numbers stored in Speed Dial
and One Touch Dial (FAX models only)
memory, in numerical order.
3.FAX ACTIVITY
Lists information about the last 200 incoming
and outgoing faxes. TX means Transmit; RX
means Receive.
4.TRANSMISSION
Prints a Transmission Verification Report for
your last transmission.
5.USER SETTINGS
Lists settings for GENERAL SETUP,
SETUP RECEIVE, SETUP SEND,
SETUP REPORTS, and TEL SERVICE.
The settings for REMOTE FAX OPT are
included.
10 - 2
PRINTING REPORTS
To Print a Report
1 Press Reports.
2 Press or to select the report you want, and then press Menu/Set.
—OR—
Enter the number of the report you want to print. For example, press 1 to print
the Help List.
PRINTING REPORTS
10 - 3
11 Making Copies
11
Using the FAX/MFC as a Copier
You can use the FAX/MFC as a copy
machine, making up to 99 copies at a time.
The scannable area of your FAX/
MFC begins at approximately onesixth inch (4mm) from the edge of the
paper.
1/6" (4mm)
Not
Scannable
area
1/6" (4mm)
Making a Single Copy
1 Place the original face down in the ADF.
2 Press Copy.
Do NOT pull on the paper while copying is in progress.
Note
To stop the copy process, press Stop/Exit.
To release the original document, press Stop/Exit again.
Making Multiple Copies
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Copy.
11 - 1
MAKING COPIES
Out of Memory Message
If the memory becomes full while you
are making copies, the LCD shows a
message:
OUT OF MEMORY
If the OUT OF MEMORY message appears while you are scanning your
originals, press Stop/Exit to cancel. You will need to clear some faxes from
memory before you can continue.
Note
To gain extra memory, you can turn off Fax Storage (see page 9-2).
—OR—Print fax messages in memory (see page 5-6).
Temporary Copy Settings
You can improve your copies by using the
Copy keys: Enlarge/Reduce and
Options. These settings are temporary,
and the FAX/MFC returns to its default
settings when you finish copying.
Copying with Multiple Settings
You can try different combinations of
settings for the best results. After you
finish your settings using the
Enlarge/Reduce or Options keys,
the LCD shows:
■ Press
or
PRESS COPY OR
FOR NEXT OPT.
if you want to select
additional settings.
—OR—
Press Copy if you are finished choosing settings.
MAKING COPIES
11 - 2
Using the Enlarge/Reduce Key
AUTO sets the FAX/MFC to calculate automatically the reduction ratio that fits
the size of your paper. ZOOM allows you to enter a ratio from 50% to 200% in
1% increments.
ZOOM
200%
150%
Press
Enlarge/Reduce
and
or
104% EXE>LTR
100%
AUTO
94% A4>LTR
78% LGL>LTR
50%
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Enlarge/Reduce.
(Enlargement or reduction ratios appear).
4 Press or to select 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200%,
and then press Menu/Set.
—OR—
For more choices select ZOOM, and then press Menu/Set. Use the dial pad to
enter any percentage between 50% and 200%, and then press Menu/Set.
5 Press Copy. —OR—Press or for additional settings.
Special Copy Options (2in1 or 4in1) are not available with
Enlarge/Reduce.
When selecting an enlargement or reduction ratio, you need to know the size of
the paper you registered in Menu 1-1.
Selecting a Fixed Ratio:
11 - 3
Original is the
size of…
Paper
size is…
LEGAL
LETTER
78%
A4
LETTER
94%
EXECUTIVE
LETTER
104%
MAKING COPIES
Recommended
ratio is…
Using the Options Key
Use the Options key to set the copy mode (resolution), contrast and special
copy options. See the explanations below the table.
Press
Options
Menu Selections
Options
Factory Setting
OPT:# OF COPIES NO. OF COPIES:XX
01
OPT:COPY MODE AUTO/TEXT/PHOTO
AUTO
OPT:CONTRAST
-
-
OPT:SPECIAL
2IN1/4IN1/OFF
+
+
OFF
Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting
is AUTO, which is used for originals that contain both text and photographs.
TEXT is used for originals containing only text. PHOTO is used for copying
photographs.
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Options and or to select
OPT:COPY MODE, and then press
Menu/Set.
4 Press or to choose the type of original (AUTO, TEXT or PHOTO), and then
press Menu/Set.
5 Press Copy. —OR—Press or for additional settings.
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3
Press Options and or to select OPT:CONTRAST, and then press
Menu/Set.
4 Press
to make a copy lighter, or
Menu/Set.
to make a copy darker, and then press
MAKING COPIES
11 - 4
Special Copy Options
You can save paper by copying either two or four pages onto one page.
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want.
3
Press Options and or to select OPT: SPECIAL, and then press Menu/Set.
4 Press or to select 2 IN 1 or 4 IN 1, and then press Menu/Set.
5 Press Copy. —OR—Press or for additional settings.
2 in 1
4 in 1
Special Copy Options (2in1 or 4in1) are not available with
Enlarge/Reduce.
11 - 5
MAKING COPIES
Changing the Default Copy Settings
Press Menu/Set, 3 to change default settings for Copy mode. These settings
will remain until you change them again by pressing Menu/Set. Adjust the
Contrast and Quality settings.
By pressing a number, you can adjust copy settings as shown in the following
chart. Press or to scroll through the options for each setting. Press Menu/Set
to save your selection. Press Stop/Exit—OR—Press
setting you want to change.
to select the next
Press Menu/Set, and 3.
1.COPY MODE
AUTO
TEXT
PHOTO
2.CONTRAST
-
+
is default
Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting
is AUTO, which is used for originals that contain both text and photographs.
TEXT is used for originals containing only text. PHOTO is used for copying
photographs.
1 Press Menu/Set, 3, 1.
1.COPY MODE
2 Press or to choose the type of original (AUTO, TEXT or PHOTO), and then
press Menu/Set.
3 Press Stop/Exit.
Copy Contrast
You can adjust the copy contrast to make copies darker or lighter.
1 Press Menu/Set, 3, 2.
2.CONTRAST
2 Press
to make a copy lighter
—OR—Press
to make a copy darker,
and then press Menu/Set.
3 Press Stop/Exit.
MAKING COPIES
11 - 6
12 Important Information
12
Standard Telephone and FCC Notices
These notices are in effect on models sold and used in
the United States only
This equipment is hearing aid compatible.
When programming emergency numbers and making test calls to
emergency numbers:
■ Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
■ Perform these activities in the off-peak hours, such as early morning or late
evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone
company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premises wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected
to one line should not exceed five (5). To be certain of the number of devices
you may connect to your line, as determined by the REN, you should contact
your local telephone company to determine the maximum REN for your calling
area. If your Brother machine damages the telephone line, the telephone
company may discontinue your service temporarily. If possible, they will notify
you in advance. But if advanced notice is not practical, you will be notified as
soon as possible. You will be informed of your right to file a complaint with the
FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
12 - 1
IMPORTANT INFORMATION
If you experience trouble with your Brother machine, please contact a Brother
Authorized Service Center for information on obtaining service or repair. The
telephone company may ask that you disconnect this equipment from the line
until the problem has been corrected or until you are sure that the equipment is
not malfunctioning.
If you are not able to solve a problem with your FAX/MFC, contact Brother
Customer Service. (See Brother Numbers, page i.)
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
Laser Safety
This equipment is certified as a Class I laser product under the U.S. Department
of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. This
means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within
protective housings and external covers, the laser beam cannot escape from the
machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations for
laser products manufactured on and after August 2, 1976. Compliance is
mandatory for products marketed in the United States. One of the following
labels on the back of the machine indicates compliance with the FDA
regulations and must be attached to laser products marketed in the United States.
Manufactured
BROTHER CORP. (ASIA) LTD.
BROTHER BUJI NAN LING FACTORY
Gold Garden Industry, Nan Ling Village, Buji, Rong, Gang, Shenzhen,
China.
This product complies with FDA radiation performance standards, 21 CFR
Subchapter J.
IMPORTANT INFORMATION
12 - 2
WARNING
Use of controls, adjustments or performance of procedures other than those
specified in this manual may result in hazardous invisible radiation exposure.
Caution
Changes or modifications not expressly approved by Brother Industries, Ltd.
may void the user’s authority to operate the equipment.
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible
Party:
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: FAX-2900, FAX-3800, MFC-4800
comply with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may
cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Important
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
12 - 3
IMPORTANT INFORMATION
Industry Canada Compliance Statement
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Important—About the Interface Cable
(For FAX-2900, FAX-3800, MFC-4800 Only)
A shielded interface cable should be used in order to ensure compliance with the
limits for a Class B digital device.
Warranty
You must use the IEEE-1284 shielded parallel cable provided by Brother
Industries, Ltd. (See Ordering Accessories and Supplies, page ii)
International ENERGY STAR® Compliance
Statement
As an ENERGY STAR® Partner, Brother Industries,
Ltd. has determined that product meets the
ENERGY STAR® guidelines for energy efficiency.
IMPORTANT INFORMATION
12 - 4
Important Safety Instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product on an unstable cart, stand, or table. The product may
fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for
ventilation; to ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or over a radiator or
heater. This product should never be placed in a built-in installation unless
proper ventilation is provided.
7 This product should be operated from the type of power source indicated on the
label. If you are not sure of the type of power available, consult your dealer or
local power company.
8 This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will fit into only a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, contact
your electrician to replace your obsolete outlet. Do not defeat the purpose of the
grounding-type plug by using an adapter.
9 Do not allow anything to rest on the power cord. Do not place this product where
people can walk on the cord.
10 If an extension cord is used with this product, make sure that the total ampere
ratings on the products plugged into the extension cord do not exceed the
extension cord ampere rating. Also, make sure that the total of all products
plugged into the wall outlet does not exceed 15 amperes (USA only).
11 Never push objects of any kind into this product through cabinet slots, since they
may touch dangerous voltage points or short out parts resulting in the risk of fire
or electric shock. Never spill liquid of any kind on the product.
12 This product does not have an ON/OFF switch. Therefore, it is very important
that you have easy access to the main plug and the main socket to which the plug
is connected, in case the main power to the FAX/MFC must be disconnected
quickly.
12 - 5
IMPORTANT INFORMATION
13 Unplug this product from the wall outlet and refer servicing to Authorized
Service Personnel under the following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the operating
instructions. Improper adjustment of other controls may result in damage
and will often require extensive work by a qualified technician to restore
the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating a need
for service.
14 Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points and/or other risks, and may void
your warranty. Refer all servicing to Authorized Service Personnel. A list of
Authorized Service Centers has been included for your convenience, or you may
contact Customer Service for your nearest Brother Authorized Service Center.
(See Brother Numbers, page i.)
15 To protect your product against power surges, we recommend the use of a power
protection device (Surge Protector).
16 When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons,
including the following:
• Do not use this product near water (for example, near a bathtub, sink,
swimming pool or in a wet basement).
• Do not use the machine’s telephone during an electrical storm (there is the
remote possibility of an electrical shock) or to report a gas leak in the
vicinity of the leak.
• Use only the power cord indicated in this manual.
IMPORTANT INFORMATION
12 - 6
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is registered trademarks of Brother Industries, Ltd.
© Copyright 2000 Brother Industries, Ltd. All rights reserved.
Windows, Windows NT, Microsoft, MS-DOS, Excel and Word are registered
trademarks of Microsoft in the U.S. and other countries.
NT is a trademark of Northern Telecom Limited.
Macintosh and Quick Draw are registered trademarks and iMac and iBook are
a trademarks of Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
Each company whose software title is mentioned in this manual has a Software
License Agreement specific to its proprietary programs.
IBM, IBM PC and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other brand and product names mentioned in this manual are
registered trademarks of their respective companies.
12 - 7
IMPORTANT INFORMATION
13
Troubleshooting and
Routine Maintenance
13
Troubleshooting
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the printer. Calls must be made from within that country.
Error Messages
You may occasionally encounter a difficulty with your FAX/MFC or telephone
line. If this happens, your FAX/MFC often identifies the problem and displays
an error message. The list below explains the most common error messages.
You can correct most problems yourself. If you need additional help, call the
Brother fax-back system at
In USA:
1-866-851-2200
ERROR MESSAGE
CAUSE
ACTION
CHANGE DRUM
SOON
The drum unit is near the
end of its life.
Use the drum unit until
you have a print quality
problem, then replace the
drum unit with a new one.
CHECK PAPER
The FAX/MFC is out of
paper or paper is not
properly loaded in the
multi-purpose sheet feeder.
Refill the paper or
remove the paper and
load it again and then
press Fax Start.
CHECK PAPER
SIZE
Your Paper Size setting
may not be set correctly
for the paper you are
using (see pages 4-1).
Change either paper in
multipurpose sheet feeder
or change paper size
setting, and then press
Fax Start.
COMM. ERROR
A poor quality phone
line caused
communications error.
Try the call again.
CONNECTION
FAIL
You tried to poll a fax
machine that is not in
Polled Waiting mode.
Verify the other party’s
polling setup.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 1
ERROR MESSAGE
13 - 2
CAUSE
ACTION
COOLING DOWN
WAIT FOR A
WHILE
The temperature of the
You must wait and allow
drum unit or toner cartridge the FAX/MFC to resume
printing when it is ready.
is too hot.
The FAX/MFC will pause
its current print job and go
into cooling down mode.
During the cooling down
mode, you will hear the
cooling fan running while
the display on the
FAX/MFC shows
COOLING DOWN and
WAIT FOR A WHILE.
COVER OPEN
PLS CLOSE
COVER
The top cover was not
completely closed.
Open, then close the top
cover.
DISCONNECTED
The other party or other
party’s FAX/MFC
terminated the call.
Try to fax or receive
again or call the other
party to see what
happened.
CHECK
DOCUMENT
Do not pull paper out
Documents were not
inserted or fed properly or until you see page 13-5.
document was too long.
MACHINE ERROR
XX
The FAX/MFC has a
mechanical problem.
Turn off the power. Then
call Brother Customer
Service:
In USA:
1-866-851-2200
TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGE
OUT OF MEMORY
(When the MFC is
used as a printer.)
CAUSE
Machine memory
capacity has been
exceeded.
ACTION
Press Reset key. Data
remaining in the memory
of the MFC will be
deleted.
• If you have installed the
Windows® driver, try
again after setting the
True Type mode to
“Print as Graphics” in
the PRINT menu of
your application
software.
• Reduce the print
resolution or reduce the
complexity of your
document.
NO RESPONSE/
BUSY
The number you called
does not answer or is
busy. Or, you may have
reached a number that is
not connected to a fax
machine.
Check the number and
try again.
NOT REGISTERED You tried to access a One Set up the One Touch or
Touch or Speed Dial
Speed Dial number.
number that is not
See pages 7-1 to 7-2.
programmed.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 3
13 - 4
ERROR MESSAGE
CAUSE
ACTION
PLS OPEN COVER
A page, piece of paper or
paper clip, etc. may be
jammed inside the
FAX/MFC.
Open the top cover. If you
see any jammed paper or
other item, gently pull it
out, then close the top
cover. If the error message
remains, open and close
the top cover again. If the
FAX/MFC cannot reset
itself and return to the date
and time prompt, it will
display MACHINE
ERROR XX. Please call
Brother Customer Service
and tell them the Machine
Error number at:
In USA:
1-866-851-2200
PAPER JAM
The paper is jammed in
the FAX/MFC.
Do not pull the paper out
until you see pages 13-5
to 13-6.
CHECK DRUM
UNIT
Drum unit is not
installed.
Reinstall the drum unit.
TONER EMPTY
Toner is used up and
printing is not possible,
or the toner cartridge is
not installed into the
drum unit.
Replace the toner cartridge
with a new one, or install
the toner cartridge into the
drum unit.
(See pages 13-19 to 13-22)
TONER LOW
If the LCD shows
TONER LOW, you can
still print. But the toner
is depleted and the fax
machine is telling you
that the toner will soon
run out.
Order a new toner
cartridge now.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Document Jam
The original was not inserted or fed properly, or were too long.
1 Lift the control panel.
2 Carefully pull the original
NO
toward the front of the
FAX/MFC.
3 Close the control panel.
4 Press Stop/Exit.
OK
Paper Jam
Before you can clear a paper jam error, you must find out where the paper is
stuck. Review the following two types of printer jams and follow the
instructions.
WARNING
Do not force the jammed paper from the paper tray because you may damage the
FAX/MFC and cause toner to scatter on the next printed pages.
After you have used the FAX/MFC, some internal parts of the machine are
extremely HOT! When you open the top cover of the FAX/MFC, never touch
the shaded parts shown in the following diagram.
HOT!
Inside the Machine
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 5
Paper is Jammed in the Multi-purpose Sheet Feeder
1 Push down the paper lever to pull
the jammed paper upward and out
of the feeder.
2 Open the top cover and check that
Multi-purpose
Sheet Feeder
a torn piece of paper does not
remain inside the FAX/MFC.
Paper is Jammed near the Drum Unit or in the Fuser Unit
1
2
3
4
5
Open the top cover.
Remove the drum unit.
Gently pull out the jammed paper.
Reinstall the drum unit.
Close the top cover.
Paper is
jammed
near drum
unit
13 - 6
TROUBLESHOOTING AND ROUTINE MAINTENANCE
If You Are Having Difficulty with Your FAX/MFC
If you think there is a problem with your FAX/MFC, make a copy first. If the
copy looks good, the problem is probably not your FAX/MFC. Check the table
below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing and Receiving Faxes
Condensed print and
horizontal streaks; top
and bottom of sentences
are cut off.
If your copy looks good, you probably had a bad
connection, with static or interference on the phone
line. If the copy looks bad, clean the scanner area.
If there is still a problem, call Brother Customer
Service at:
1-866-851-2200 (in USA)
Vertical streaks; black
Sometimes you may see vertical streaks/black lines
lines appear on the faxes on the faxes you receive. Either your FAX/MFC’s
you receive.
primary corona wire for printing may be dirty, or
the sending party’s fax scanner may be dirty. Clean
your primary corona wire (see pages 13-18), or ask
the sender to make a copy to see if the problem is
with the sending machine.
Try receiving from another fax machine.
If the problem continues, call Brother Customer
Service at:
1-866-851-2200 (in USA)
The FAX/MFC “hears”
voice as CNG tone.
If your FAX/MFC is set to Easy Receive ON, it is
more sensitive to sounds. Your FAX/MFC may
mistakenly interpret certain voices or music on the
line as a calling fax machine and respond with fax
receiving tones. Deactivate the fax by pressing #51
if you are at an extension phone or press Stop/Exit
if you are at the FAX/MFC or an external phone.
Try avoiding this problem by turning Easy Receive
to OFF. (See Easy Receive, page 5-3)
Horizontal streaks; lines You may get a fax with horizontal streaks or with
missing lines. Usually this is caused by a poor telephone
are missing.
connection. Ask the other party to send the fax again.
Received faxes appear
as split or blank pages.
If the received data is divided and printed on two
pages or if you get an additional blank page, your
Paper Size setting may not be correct for the paper
you are using (see page 4-1). If you are using the fixed
reduction feature, check to see if the reduction ratio is
suitable for the real paper. (See page 11-3)
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 7
DIFFICULTY
SUGGESTIONS
Phone Line or Connections
Dialing does not work.
Check for a dial tone. Change TONE/PULSE
setting (See Setting Tone/Pulse Dialing Mode (For
Canada Only), page 4-7). Check all line cord
connections, and make sure the curled handset cord
is not in the EXT jack. Check power cord
connection. Send a manual fax by pressing
Hook—OR—by lifting the handset, and dialing
the number. Wait to hear the fax receiving tones
before pressing Fax Start.
The FAX/MFC does not Make sure the FAX/MFC is in the correct receiving
answer when called.
mode for your setup (either FAX, FAX/TEL or
TAD). Check for dial tone. If possible, call your
FAX/MFC to hear it answer. If there is still no
answer, check the telephone line cord connection.
Connect a standard telephone handset to the FAX/
MFC telephone jack. If there is no ringing when
you call your FAX/MFC, call your Telephone
Company to check the line.
There is no dial tone on
the handset.
Press Hook—OR—Lift the handset. If you hear
no dial tone, check telephone line cord connections
at the FAX/MFC and wall jack. Check that the
handset curled cord is connected to the FAX/
MFC’s handset jack. Test the jack with another
single line telephone. If no dial tone on the wall
outlet, call your telephone company.
Sending Faxes
Transmitting quality is
poor.
Try changing your resolution to FINE or
SUPERFINE (See Fax Resolution, page 6-5). Make
a copy to verify the FAX/MFC’s scanner operation.
Transmission
Verification Report
prints “Results:NG”.
There is probably temporary noise or static on the
phone line. Try sending the fax again. If the
problem continues, call the Telephone Company to
check your phone line.
The receiving party says Sometimes the resolution mode you chose when you
the picture is not clear. sent your fax was not appropriate. Send the fax again,
but try using the FINE or SUPERFINE mode. Also,
your FAX/MFC’s scanner may be dirty, so try
cleaning it. (See page 13-16)
The receiving party says
vertical streaks appear
on the faxes they
receive.
13 - 8
Your FAX/MFC’s scanner may be dirty or the
receiving party’s print head may be dirty. Clean your
scanner (see page 13-16), and then make a copy to
check if the problem was caused by your machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls
Double-ring in FAX/
TEL mode.
The FAX/MFC knows the incoming call is not a fax,
so it is signaling you to answer the telephone call.
Pick up the FAX/MFC handset or answer from an
extension phone and then press your FAX/MFC’s
Telephone Answer Code (default setting is #51).
I have difficulty
transferring a fax call to
the FAX/MFC.
If you answered at the FAX/MFC, press Fax Start
and hang up immediately. If you answered at an
extension phone, press your FAX/MFC’s Remote
Activation Code (default setting is 51). When
your FAX/MFC answers, hang up.
The Caller ID does not
display after the Call
Waiting Signal.
The Caller ID signal is sent ten seconds after the Call
Waiting Signal and speaking may interfer with it. When
you hear the Caller Waiting signal, ask the other party to
hold while you catch the other call. Then stop speaking
until you see the Caller ID on the LCD.
I have difficulty with
custom features on a
single line.
If you have Call Waiting, RingMaster, Voice Mail,
an answering machine, alarm system or any other
custom feature on a single phone line with your fax
machine, it may create a problem sending or
receiving fax data.
For Example:
Your Brother machine handles the Caller ID and
Call Waiting/Caller ID subscriber services.
However, if you subscribe to only Call Waiting or
some other custom service and its signal comes
through the line while your machine is sending or
receiving a fax, the signal can temporarily interrupt
or disrupt the fax data. Brother’s ECM feature
should help overcome this problem. This condition
is related to the telephone system industry and is
common to all devices that send and receive
information on a single, shared line with custom
features. If avoiding a slight interruption is crucial
to your business, a separate line with no custom
features is recommended.
Using Call Waiting Caller ID:
If you are having a telephone conversation and a
fax communication signal comes through on Call
Waiting Caller ID, you can verify that the second
call is a fax by switching to it. You have the option
to receive the fax call, by asking the first caller to
hang up to clear the line.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 9
DIFFICULTY
SUGGESTIONS
General Printing Difficulties
The FAX/MFC does not Check the following:
print.
• The FAX/MFC is plugged in.
• The toner cartridge and drum unit are installed
properly.
• The interface cable is securely connected
between the MFC and computer.
• Check to see if LCD is showing an error message.
(See pages 13-1 to 13-4)
The MFC prints
Reset the MFC. Check the primary settings in your
unexpectedly or it prints application software to make sure it is set up to
garbage.
work with your MFC.
Your computer is not recognizing the printer input
The MFC prints the
buffer’s full signal. Please make sure to connect the
first couple of pages
printer cable correctly.
correctly, then some
pages have text missing.
The MFC cannot print
full pages of a
document; A
OUT OF MEMORY
error message occurs.
Reduce the printer resolution. Reduce the
complexity of your document and try again.
Reduce the graphic quality or the number of font
sizes within your application software.
My headers or footers
appear when I view my
document on the screen,
but do not appear when I
print them.
Most laser printers have a restricted area that will
not accept print. Usually these are the first two
lines and last two lines, leaves 62 printable lines.
Adjust the top and bottom margins in your
document to allow for this.
Software Difficulties (For MFC-4800 Only)
MFC Connect Failure
13 - 10
If the MFC is not connected to your PC and you
have loaded the Brother software, the PC will show
“MFC Connect Failure” each time you restart
Windows®. You can ignore this message or you
can turn it off by deselect the AutoLoad PopUp
check box in the Brother Control Center chapter.
(See How to Turn Off AutoLoad, page 14-2, in OnLine Documentation (Owner’s Manual) on the CDROM.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Windows® Setup Printing Difficulties
I cannot print from my
application software.
Make sure the Windows® printer driver is installed
and that you selected it in your application
software.
Sometimes I get the
error message OUT OF
MEMORY when
printing certain
documents from
Windows®.
If you are using the supplied Windows® driver, turn
the error recover operation on in the Setup dialog
box and try again. Reduce the print resolution or
reduce the complexity of your document and try
again.
The MFC does not load
paper. The LCD shows
CHECK PAPER or
PAPER JAM.
Check to see if the CHECK PAPER or PAPER
JAM message appears on the LCD. If so, the multipurpose sheet feeder may be out of paper or not
properly installed. If it is empty, load a new stack
of paper into the feeder and then press Fax Start.
If there is paper in the multi-purpose sheet feeder,
make sure it is straight. If the paper is curled, you
should straighten it. Sometimes it is helpful to
remove the paper, turn the stack over and place it
back into the multi-purpose sheet feeder. Reduce
the amount of paper in the multi-purpose sheet
feeder, and then try again.
How can I load
envelopes?
You can load envelopes from the multi-purpose
sheet feeder. Your application software must be set
up to print the envelope size you are using. This is
usually done in the Page Setup or Document Setup
menu of your software. Refer to your application
manual.
What paper can I use?
You can use plain paper, envelopes, organizer
paper, transparencies and labels for laser
machines. For information on paper you can use,
See Acceptable Paper on page 2-7.
How can I clear paper
jams?
See Paper Jam on page 13-5 to 13-6.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 11
DIFFICULTY
SUGGESTIONS
Copy Quality Difficulties
Vertical streaks appear
in copies.
Sometimes you may see vertical streaks on your
copies. Either the scanner or the primary corona
wire for printing is dirty. Clean them both.
(See pages 13-16 to 13-18)
Print Quality Difficulties
Printouts are too dark or
too light.
Adjust the print conditions by setting the Print Density
light function. It has been factory set to the middle
position. (See Setting the Print Density, page 5-4.)
Printed pages contain
white stripes.
You may fix this by wiping the scanner windows
with a clean soft cloth. (See Cleaning the Document
Scanner, page 13-16 and Replacing the Drum Unit,
page 13-23.) If you still see white stripes or faint
images and the LCD shows CHANGE DRUM
SOON, replace the drum unit with a new one.
White Stripes or
Faint lmages
Printed pages are
stained with toner or
have vertical
stripes.
Dark Stripes or
Toner Stains
Printed pages have
white in black text and
graphic areas.
Clean the FAX/MFC’s interior and the primary
corona wire of the toner cartridge. (See Routine
Maintenance, page 13-16 and Cleaning the Drum
Unit, page 13-18.) Make sure that the tab of the
corona wire is at the home position (▼). If after
cleaning, you still see dark stripes or toner stains
and the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Make sure that you use paper that meets the
specifications. Rough surface or thick media can
cause the problem. If you still see white spots and
the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
White Spots
Toner scatters and stains Adjust the print conditions by setting the Print
the printed page.
Density function. Remove the drum unit and clean the
FAX/MFC’s interior. (See Routine Maintenance,
page 13-16, Cleaning the Printer, page 13-17 and
Cleaning the Drum Unit, page 13-18.) Make sure that
you use paper that meets specifications. (See pages 2Scattering Toner
7.) If you still have scattered toner and the LCD shows
CHANGE DRUM SOON, replace the drum unit
with a new one.
13 - 12
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties (CONTINUED)
The whole page is
printed black.
Wipe the electric terminals referring to page 13-17.
Also, do not use heat-sensitive paper as it will
cause this problem. After cleaning, if the printed
pages are still black and the LCD shows CHANGE
DRUM SOON, replace the drum unit with a new
one.
Black Page
Nothing is printed on
the page.
Make sure that the toner cartridge is not empty.
Wipe the electric terminals. (See Routine
Maintenance, page 13-16, Cleaning the Printer, page
13-17 and Cleaning the Drum Unit, page 13-18.)
Make sure that a torn piece of paper does not
remain on the scanner window.
White page
Printed pages are
marked at regular
intervals.
Example of Regular
Marks
Printed pages are
blurred at the center or
at either edge.
Blurred Page
Ghost images appear on
the printed page.
Marks may disappear by themselves. Try copying
multiple pages to clear this problem. Marks may
occur if the FAX/MFC has not been used for a long
time. A possible cause is that the surface of the drum
is scratched. You must then replace the drum unit
with a new one. If the marks do not disappear, it may
be that the drum was marked or damaged by
excessive exposure to light. In this case, replace the
drum unit with a new one.
Certain environmental conditions such as humidity,
high temperatures, etc. may cause this condition to
occur. Make sure the FAX/MFC is placed on a flat,
horizontal surface. Remove the drum unit with the
toner cartridge installed. Try rocking them from side
to side. You may clear a blurred page by wiping the
scanner windows with a clean soft cloth. (See
Routine Maintenance, page 13-16, Cleaning the
Printer, page 13-17 and Cleaning the Drum Unit,
page 13-18.) If a blurred page occurs after cleaning
and the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Adjust the print conditions by setting the Print
Density function, page 5-4. Make sure you use
paper that meets the specifications. Rough surfaces
or thick media can cause a ghost image.
Ghost Images
Note
The drum unit is a consumable item and it is necessary to replace it periodically.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 13
Packing and Shipping the FAX/MFC
Whenever you transport the FAX/MFC, use the packing materials that came
with your machine. Follow the steps below to pack the FAX/MFC or it may be
damaged, which will void the FAX/MFC’s warranty.
1 Close the paper
tray and the
extension.
Top Cover
2 Remove the line
cord and unplug
the FAX/MFC
from the AC
outlet.
3 Open the top
cover.
Drum Unit
4 Hold the drum
unit assembly
by its handles
and remove it.
Caution
Remove the drum unit and
toner cartridge assembly.
Leave the toner cartridge
installed in the drum unit.
Plastic
Bag
5 Place the drum unit and toner
cartridge assembly into the
plastic bag and seal the bag
completely.
Drum
Unit
Toner
Cartridge
6 Close the top cover. Remove
the document and paper
supports and the handset, curl
cord and pack them.
13 - 14
TROUBLESHOOTING AND ROUTINE MAINTENANCE
7 Wrap the FAX/MFC in the plastic
bag and place it in the original
carton with the original packing
material.
8 Pack the drum unit, toner cartridge assembly and printed materials into the
original carton as shown below:
(FAX-3800 Only)
Note
If you are returning the FAX/MFC to Brother as part of the Exchange Service,
pack only the FAX/MFC. Keep all separate parts to use with your “Exchange”
machine.
9 Close the carton and tape it shut.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 15
Routine Maintenance
You can keep your FAX/MFC in optimum condition by cleaning it on a regular
basis. It is a good idea to clean the drum unit during this routine. Avoid using
thinners or other organic solvents to clean the FAX/MFC and do not use water.
Cleaning the Document Scanner
1 Unplug the telephone line, and then unplug the power cord.
When you reconnect these lines later, connect the power cord before you
connect the telephone line.
2 Open the document tray, and then the Control Panel.
3 Wipe dirt off the FAX/MFC using a slightly damp clean cloth.
4 Clean the white bar and the glass cover.
Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and
carefully remove dirt from the glass cover and the white bar of the scanner.
Control Panel
White Bar
Left the Control
Panel Cover
13 - 16
Glass Cover
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the Printer
Caution
■ Do not use isopropyl alcohol to remove dirt from the control panel. It may cause
a crack on the panel.
■ Do not use isopropyl alcohol to clean the scanner window or the toner sensor.
■ Do not touch the scanner window with your finger.
■ Handle the drum unit carefully because it contains toner. If toner scatters and
your hands or clothes get dirty, immediately wipe or wash it off with cold water.
1 Open the top cover.
2 Remove the drum unit assembly.
Toner Sensor
Electrical
Terminal
Gears
Scanner Window
WARNING
Just after you have used the FAX/MFC, some internal parts of the machine are
extremely HOT! When you open the top cover of the FAX/MFC, never touch
the shaded parts as shown in the diagram below.
HOT!
Inside the Machine
3 Wipe the electric terminals with isopropyl alcohol on a cotton swab.
4 Wipe the gears with a clean dry cloth.
5 Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.
Do NOT use isopropyl alcohol to clean the scanner window or the toner sensor.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 17
Cleaning the Drum Unit
We recommend you place the drum unit on a drop cloth or large piece of
disposable paper to avoid spilling and scattering toner.
1 Carefully turn the drum
Home
Position
(▼)
unit upside down.
2 Clean the primary corona
wire inside the drum unit
by gently sliding the tab
from right to left several
times.
3 Return the tab to the Home
position ( ▼ ) before
reinstalling the drum unit.
Corona
Wire
Tab
Caution
If you do not position the tab at the Home position ( ▼ ), printed pages may
have vertical stripes.
4 Re-install the drum unit into the FAX/MFC.
(See Replacing the Drum Unit, page 13-23.)
5 Close the top cover.
6 Plug in the power cord.
13 - 18
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Replacing the Toner Cartridge
The FAX/MFC can print approximately 2,200 pages with one toner cartridge.
When the toner cartridge is running low, the LCD shows TONER LOW. The
MFC is supplied with a toner cartridge that must be replaced after when it is
out. Actual page count will vary depending on your average document type
(i.e. standard letter, detailed graphics).
It is a good idea to keep a new toner cartridge ready for use when you see the
TONER LOW warning.
Discard the used toner cartridge according to local regulations. If you are not
sure of them, call your local Sanitation Department. Be sure to seal the toner
cartridge tightly so toner powder does not spill out of the cartridge. When
discarding used toner cartridges, keep them separate from domestic garbage.
Note
We recommend that you clean the FAX/MFC when you replace the toner
cartridge.
WARNING
Just after you have used the FAX/MFC, some internal parts of the FAX/MFC
will be extremely HOT! So, never touch the shaded parts shown in the
illustration.
HOT!
Inside the Machine
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 19
1 Open the top cover.
Top Cover
Make sure the top
cover is completely
open.
2 Remove the drum
unit by holding each
side of the drum by
its handles and
gently lift the drum
forward toward you.
Note
Place the drum unit
on a drop cloth or
large piece of
disposable paper to
avoid spilling and
scattering the toner.
Drum Unit
3 Gently turn the
lever on the toner
cartridge
counterclockwise
until it stops.
The toner
cartridge cannot
be removed
unless the shutter
is closed by
turning the lever
completely to the
front.
Toner
Cartridge
Drum
Unit
4 Remove the used toner cartridge
from the drum unit by gently
pulling it out.
13 - 20
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Note
Handle the used toner cartridge carefully. If toner scatters on your hands or
clothes, immediately wipe it off or wash it with cold water.
5 Unpack the new toner cartridge.
Place the used toner cartridge
into the aluminum bag and
discard it according to local
regulations.
Used Toner
Cartridge
New Toner
Cartridge
Aluminum
Bag
Caution
■ Wait to unpack the new toner cartridge until immediately before you install it in
the MFC. If a toner cartridge is left unpacked for a long period of time, the toner
life is shortened.
■ You can use only a genuine Brother toner cartridge (QPTN28 series), which is
specially formulated to ensure top print quality. Using another brand of toner
cartridge may void your machine’s warranty. Warranty coverage does not apply
to problems caused by the use of 3rd party Toner, 3rd party Toner Cartridge or
3rd party Drum unit.
6 Gently rock the new toner cartridge from side to side five or six times and then
remove the protective seal.
New Toner
Cartridge
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 21
7 Slide the new toner
cartridge into the opening
on the right side of the
drum unit.
To ensure that the toner
cartridge and the drum
unit fit together correctly,
make sure that the toner
cartridge guide arrow is
exactly aligned with the
guide arrow on the drum
unit.
Drum
Unit
New Toner
Cartridge
8 Gently turn the lever on
the toner cartridge
clockwise until it stops.
9 Reinstall the
drum unit into the
machine and
close the top
cover.
Top Cover
Drum Unit
13 - 22
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Replacing the Drum Unit
The FAX/MFC uses a drum unit to create the print images on paper. If the LCD
shows CHANGE DRUM SOON, the drum unit is near the end of its life.
Purchase a new drum unit to replace the used one.
Even if the LCD shows CHANGE DRUM SOON, you may be able to continue
to print without replacing the drum unit for a while. However, if there is a
noticeable deterioration in print quality even before CHANGE DRUM SOON
is shown, then the drum unit should be replaced. You should clean the printer
when you replace the drum unit.
Caution
When removing the drum unit, handle it carefully because it contains toner.
When you replace the drum unit, you should clean the FAX/MFC.
The drum unit is a consumable item, and it is necessary to replace it
periodically. There are many factors that determine the actual drum life, such
as temperature, humidity, type of paper and toner that you use and the number
of pages per print job, etc. The drum life is estimated at approximately 20,000
pages at continuous printing and 8,000 pages at 1 page per job. The actual
number of pages your drum will print may be significantly less than these
estimates. Because we have no control over the many factors that determine the
actual drum life, we cannot guarantee a minimum number of pages that will be
printed by your drum.
For best performance, use only a genuine Brother toner cartridge. The product
should be used only in a clean, dust-free environment with adequate ventilation.
WARNING
Just after you have used the FAX/MFC, some internal parts of the machine are
extremely HOT! So please be careful.
HOT!
Inside the Machine
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 23
Follow these steps to replace the drum unit:
1 Make sure you close the document tray and the extension.
2 Open the top
cover.
3 Remove the used
drum unit. Place
the drum unit on
a drop cloth or
large piece of
disposable paper
to avoid spilling
and scattering the
toner.
Top Cover
Drum Unit
4 Remove the toner
cartridge from the used
drum unit and keep it in
a safe place. For more
information, see
Replacing the Toner
Cartridge, page 13-19.
Used
Drum Unit
Toner
Cartridge
Note
Discard the used drum unit according to local regulations. If you are not sure of
them, call your local Sanitation Department. Be sure to seal the drum unit
tightly so toner powder does not spill out of the unit. When discarding used
drums, keep them separate from domestic garbage.
13 - 24
TROUBLESHOOTING AND ROUTINE MAINTENANCE
5 Place the used drum unit into the aluminum bag and discard it according to local
regulations.
Used Drum
Unit
New Drum
Unit
Aluminum
Bag
Caution
Do NOT remove the clear plastic starter sheet!
Starter Sheet
■ Wait to unpack the new drum unit until immediately before installing it into the
FAX/MFC.
If an unpacked drum unit is subjected to excessive direct sunlight or room light,
the unit may be damaged.
■ Handle the toner cartridge and the drum unit carefully because they contain
toner. If toner scatters and your hands or clothes get dirty, immediately wipe or
wash with cold water.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 25
6 Reinstall the toner cartridge into the new drum unit. For more information, see
Replacing the Toner Cartridge, page 13-19.
New
Drum Unit
Toner
Cartridge
7 Holding the new drum unit by its
handles, install it. Close the top
cover.
Top Cover
New
Drum Unit
8 The FAX/MFC will eject the
clear plastic starter sheet
automatically.
Clear Plastic Starter Sheet
Caution
■ Do not touch the scanner window with your finger.
■ Handle the toner cartridge and drum unit carefully because they contain toner.
If toner scatters and your hands or clothes get dirty, immediately wipe or wash
it off with cold water.
13 - 26
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Glossary
G
ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the
document feeder and fed one at a time automatically.
Auto Dial List A listing of names and numbers stored in One Touch (FAX models only) and
Speed Dial memory, in numerical order.
Automatic E-Mail Printing Software application that automatically prints incoming E-mail
messages on the FAX/MFC. (Instructions are on the CD-ROM.)
automatic fax transmission Sending a fax without picking up the handset or pressing Hook.
Automatic Redial If the fax did not go through because the line was busy or there was no
answer, the FAX/MFC redials the number.
Backup Print Sets your FAX/MFC to print a copy of every fax that is received and stored in
memory. This is a safety feature so you will not lose messages during a power failure.
beeper The sound the keys make when they are pressed, an error occurs or a document has been
received or transmitted.
beeper volume Volume setting for the beep when you press a key or make an error.
Broadcasting The ability to send the same fax message to more than one location.
Caller ID A service purchased from the Telephone Company that lets you see the number (or
name) of the party calling you.
Call Waiting Caller ID If you subscribe to this service from the Telephone Company, your
FAX/MFC will show the Caller ID of a second call while you are on the telephone. You can
switch back and forth between two calls.
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell
the receiving machine that a fax machine is calling.
communication error (or Comm. Error) An error during fax sending or receiving, usually
caused by line noise or static.
Coding Method Method of coding the information contained in an original. All fax machines
must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of
greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if
the receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with another. Compatibility is
assured between ITU-T Groups.
GLOSSARY
G-1
Contrast A setting that compensates for dark or light originals, by lightening dark documents or
darkening light documents.
Cover Page Prints a page at the other party’s machine that contains the sender and recipient’s
name and fax number, number of pages and comment. You can generate an electronic cover
page at the other end with pre-programmed information from memory, or you can print a
sample cover page to fax with your document.
Cover Page Message The comment that is on the Cover Page. This is a programmable feature.
Delayed Fax Sends your fax at a later time that day.
Delayed Timer You can program a certain time each day that all delayed faxes will be sent on a
first come first served basis.
Distinctive Ring A service purchased from the Telephone Company that provides another phone
number on an existing phone line. The Brother FAX/MFC uses the new number to simulate
a dedicated fax line.
drum unit A printing device for your FAX/MFC.
Dual Access (Not available for color fax) Your FAX/MFC can scan outgoing faxes or scheduled
jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
Easy Receive Enables your FAX/MFC to respond to CNG tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the page(s)
that had an error.
Electronic Cover Page A preprogrammed cover page that is transmitted from the FAX/MFC’s
memory, eliminating the need for making up cover pages manually.
extension phone A telephone on the fax number that is plugged into a separate wall jack.
external phone A TAD (telephone answering device) or telephone that is plugged into the EXT
jack of your FAX/MFC.
F/T Ring Time The length of time the FAX/MFC rings (when the answer mode setting is FAX/
TEL) to notify you to pick up a voice call that it answered.
FAX/TEL mode You can receive faxes and telephone calls. Do not use FAX/TEL if you are
using an external answering machine.
Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.
Fax Storage You can print stored faxes later, or retrieve them from another location using Fax
Forwarding, Paging, or Remote Retrieval functions.
fax tones The signals sent by sending and receiving fax machines while communicating
information.
Fine Mode Resolution is 203 × 196 dpi. It is used for small print and graphs.
gray scale The shades of gray available for copying and faxing photographs.
Group number A combination of One Touch (FAX models only) and Speed Dial numbers that
are stored in a Speed Dial location (or One Touch key for FAX models only) for Broadcasting.
Interval The preprogrammed time period between automatically printed Fax Activity Reports.
You can print Activity Reports on demand without interrupting this cycle.
G-2
GLOSSARY
LCD (liquid crystal display) The display screen on the FAX/MFC that shows interactive
messages during On-Screen Programming. It defaults to the date and time when the machine
is idle.
manual fax When you press Hook—OR—lift the handset so you can hear the receiving fax
machine answer before you press Fax Start to begin transmisson.
Menu Mode The programming mode for changing the settings of your FAX/MFC.
Multi-Function Link® Pro Suite Software application (For MFC-4800 Only) Turns your
MFC into a printer and a scanner and enables PC faxing using the MFC.
Next Fax Reservation Accepts the next document in the document feeder for transmission while
the Memory is full.
One Touch Keys on the control panel of FAX models where you can store numbers for easy
dialing. You must use a separate key for each number.
Out of Paper Reception Receives faxes into the FAX/MFC’s memory when the machine is out
of paper.
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on
overseas phone lines.
Paging Feature enables your fax unit to call your pager when a fax is received into its memory.
Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and
Speed Dial numbers.
Photo mode A resolution setting that uses varying shades of gray for the best representation of
photographs.
Polling The process of a fax machine calling another fax machine to retrieve waiting fax
messages.
printer alarm Audible alarm when the printer is not able to print.
Pulse (For Canada only) A form of rotary dialing on a telephone line.
Real Time Transmission When memory is full, you can send documents in real time.
Reduction reduces the size of incoming faxes.
Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
Remote Activation allows you to transfer a fax call, answered at an extension phone, to the
FAX/MFC.
Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and access
your FAX/MFC from a remote location.
Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay The number of rings before the FAX/MFC answers in FAX or FAX/TEL mode.
Ring Volume Volume setting for the FAX/MFC’s ring.
scanning The process of sending an electronic image of an original paper document into your
computer.
GLOSSARY
G-3
ScanSoft™ PaperPort® LE for Brother A document management application that enables you
to view scanned documents.
Speed Dial A preprogrammed number for easy dialing. For FAX-2800 and MFC-4800, you must
press the Search/Speed Dial and then #, two digit code (and Fax Start) to start the dialing
process. For FAX-2900 and FAX-3800, you must press Search/Speed Dial and then #,
three-digit code (and Fax Start) to start the dialing process.
Standard resolution 203 × 98 dpi. It is used for regular size text and quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It includes the sender’s
name and fax number.
Super Fine resolution 203 × 392 dpi. Best for very small print and line art.
TAD (telephone answering device) You can connect an external TAD to the EXT. jack of the
FAX/MFC for TAD mode.
temporary settings You can select certain options for each fax transmission without changing
the default settings.
toner cartridge An accessory that holds toner for the drum unit on Brother laser models.
Toner Save A process that causes less toner to be affixed to the page to extend the life of the
toner cartridge. This will make the print on received documents significantly lighter.
transmission The process of sending documents over the phone lines from your FAX/MFC to
the receiving fax machine.
User Settings List A printed report that shows the current settings of your FAX/MFC.
Transmission Verification Report A listing of each transmission, date, time and number of
pages.
G-4
GLOSSARY
Specifications
S
Product Description
Five performance modes are available for the 5 in1 model MFC-4800:
Fax, Printer, Copier, Scanner and PC Fax.
The FAX-2800 is a plain paper fax model.
The FAX-2900 and FAX-3800 are plain paper fax models with PC interface.
Fax
Coding System
Modem Speed
Document Input Width
Document Input Length
Printing Width
Scanning Width
Paper Size
Automatic Document
Feeder (ADF)
Multi-purpose Sheet
Feeder
Gray Scale
Polling Types
Contrast Control
MH/MR/MMR/JBIG: FAX-3800
MH/MR/MMR: FAX-2800, FAX-2900, MFC-4800
33600-2400 bps;
Automatic Fallback: FAX-3800
14400-2400 bps;
Automatic Fallback: FAX-2800, FAX-2900,
MFC-4800
5.8 inches to 8.5 inches (148 mm to 216 mm)
3.9 inches to 14.1 inches (100 mm to 360 mm)
8.2 inches (208 mm)
8.2 inches (208 mm)
Letter/Legal/A4
Up to 20 sheets (20 lb) (For FAX-2800 and
MFC-4800)
Up to 30 sheets (20 lb) (For FAX-2900 and
FAX-3800)
200 sheets (20 lbs)
64 levels
Standard or Sequential
Automatic/Super Light/Super Dark
(manual setting)
Resolution • Horizontal 203 dot/inch (8 dot/mm)
• Vertical
Standard—98 line/inch (3.85 line/mm)
Fine, Photo—196 line/inch (7.7 line/mm)
Superfine, Photo—392 line/inch (15.4 line/mm)
Out of Paper Reception
Up to 90 pages* in memory (FAX-2800, MFC4800)
Up to 240 pages* in memory (FAX-2900)
Up to 600 pages* in memory (FAX-3800)
One Touch Dial
8 stations (FAX-2800, FAX-2900, FAX-3800)
SPECIFICATIONS
S-1
Speed Dial
Automatic Redial
Speaker Type
Auto Answer
Communication Source
Consumable Items
100 stations (FAX-2800, MFC-4800)
120 stations (FAX-2900, FAX-3800)
3 times at 5 minute intervals
Monitor
0, 1, 2, 3 or 4 rings
Public switched telephone network
Toner cartridge Life Expectancy:
Up to 2,200 pages/new toner cartridges
(USA, Canada and some other areas only)
(Letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending upon the type of average print job.
Drum Unit Life Expectancy:
Up to 20,000 pages (continuous printing)
Up to 8,000 pages at 1page per job.
There are many factors that determine the actual drum life (such as a temperature,
humidity, type of paper, toner you use and number of pages per print job).
* “Pages” refers to the “Brother Standard Chart No. 1” with MMR cording
and standard resolution. Specifications and printed materials are subject to
change without prior notice.
Printer Driver
Interface
Memory Capacity
Print Method
Resolution
Print Quality
S-2
Windows® 95/98/98SE/Me/2000 Professional and Windows
NT® Workstation Version 4.0 driver supporting Brother
Native Compression mode and bi-directional capability
Apple® Macintosh® QuickDraw® Driver for OS8.5/8.51/8.6/
9.0/9.0.4/9.1
Bi-directional parallel (IEEE 1284);
USB (Universal Serial Bus) Interface
2 MB (FAX-2800, MFC-4800)
4 MB (FAX-2900)
8 MB (FAX-3800)
Electrophotography by semiconductor laser beam scanning
600 dots/inch
Normal print mode
Economy print mode
SPECIFICATIONS
Print Speed
True Type Fonts
on CD-ROM
Up to 10 pages/minute (Using letter or A4 size paper in
cassette.)
TrueType compatible soft-fonts for Windows® on the on
bundled CD-ROM
Computer Requirements
(For FAX-2900, FAX-3800, MFC-4800 Only)
For Windows®
Operating System
CPU
(Pentium)
Hard Disk
Space
RAM
95, 98, 98SE
75MHz
24MB (32MB recommended)
NT Workstation4.0
75MHz
32MB (64MB recommended)
2000 Professional
133MHz
64MB (128MB recommended)
Me
150MHz
32MB (64MB recommended)
50MB
For Macintosh®
Operating System
Apple®
Macintosh®
QuickDraw®
G3, G4, iMac or
iBook with
OS8.5, 8.5.1
(Only Printer)
OS8.6/9.0/9.0.4/9.1
(Printer & Scanner)
CPU
(Pentium)
Hard Disk
Space
RAM
All base models meet minimum
requirements.
50MB
Electrical and Environment
Temperature
Warm-Up
Power Source
Power Consumption
Noise
Humidity
Dimensions
Weight
(Allowable) 50 - 90.5° F (10 - 32.5° C)
(Storage)
32 - 104° F (0 - 40° C)
Approx. 12 seconds at 73.4° F (23° C)
120V AC 50/60Hz (USA, Canadian Version Only)
Average Operating (Copying) 260 W or less (25° C)
Peak:
940 W or less
Sleep Mode: 10 W or less
Stand by: 70 W or less (25° C) or less
Operating: 50 dB A or less
Stand by: 39 dB A or less
Operating: 20 to 80% (without condensation)
Storage:
10 to 80% (without condensation)
15 1/2 × 14 1/12 × 9 1/2 inches/(395 × 359 × 243 mm)
16.5 lbs/(7.5 kg) (without drum unit)
SPECIFICATIONS
S-3
Parallel Interface
Interface Connector
Printer Side:
Amphenol FCN-685J036-L/X or equivalent
A shielded cable should be used.
Pin Assignment
Pin No.
Signal
Direction
Pin No.
Signal
Direction
1
DATA STROBE
Input
19
0V(S.G.)
-
2
DATA 1
Input
20
0V(S.G.)
-
3
DATA 2
Input
21
0V(S.G.)
-
4
DATA 3
Input
22
0V(S.G.)
-
5
DATA 4
Input
23
0V(S.G.)
-
6
DATA 5
Input
24
0V(S.G.)
-
7
DATA 6
Input
25
0V(S.G.)
-
8
DATA 7
Input
26
0V(S.G.)
-
9
DATA 8
Input
27
0V(S.G.)
-
10
ACKNLG
Output
28
0V(S.G.)
-
11
BUSY
Output
29
0V(S.G.)
-
12
PE
Output
30
0V(S.G.)
-
13
SLCT
Output
31
INPUT PRIME
Input
14
AUTO FEED
Input
32
FAULT
Output
15
N.C.
-
33
N.C.
-
16
0V (S.G.)
-
34
N.C.
-
17
0V (S.G.)
-
35
N.C.
-
18
+5V
-
36
SLCT IN
Input
USB (Universal Serial Bus) Interface
Pin Assignment
Pin No.
Signal
1
Vol (+5V)
2
- Data
Serial Data -
3
+ Data
Serial Data +
4
Ground
S-4
SPECIFICATIONS
Index
A
access codes, storing and dialing 7-6
accessories and supplies ii
ADF (Automatic Document Feeder) 6-1
alternating displays 3-1
assembly
drum unit 2-3
grounded 3-prong plug 2-5
handset 2-5
loading paper 2-7
power code 2-5
telephone line cord 2-5
automatic
dialing 7-4
fax receive 5-1
transmission 6-3
B
Broadcasting 7-7
setting up Groups for 7-3
Brother
accessories and supplies ii
Brother numbers i
Customer Service i
fax-back system i
Frequently Asked Questions (FAQs) i
test sheet, sending 1-2
warranties iii, iv, vi
C
CALL PICKUP 8-3
Call Waiting Caller ID 8-4
Caller ID 8-3, 8-4
Canceling
Fax Forwarding 9-4
fax jobs in memory 5-7
jobs awaiting redial 6-4
cleaning
drum unit 13-18
printer 13-17
scanner 13-16
Computer Requirements S-3
control panel 1-3, 1-5
copy
contrast 11-4, 11-6
default settings 11-6
enlarging 11-3
keys 11-2
multiple 11-1
photographs 11-4, 11-6
quality 13-12
reducing 11-3
resolution 1-3, 1-5
scannable area 11-1
single 11-1
temporary settings 11-2
corrections 4-3
cover page 4-2, 6-6, 6-7, 6-8
custom comments 6-6
for all faxes 6-7
for next fax only 6-7
printed form 6-8
credit card numbers 7-6
custom telephone features 2-14, 13-9
Customer Service i
D
Date and Time, setting 4-1
Delayed Batch Transmission 6-10
Delayed Fax, sending 6-9
dialing
access codes 7-6
automatic fax redial 6-3
credit card numbers 7-6
Groups 7-7
One Touch numbers (FAX-2800) 7-5
Pulse (For Canada) 7-8
Search 7-4
Speed Dial numbers 7-5
INDEX
I-1
difficulties with your machine 13-7
document size 6-1
drum unit
cleaning 13-18
installing 2-3
replacing 13-23
Dual Access 6-3
E
Easy Receive 5-3
ECM (Error Correction Mode) 1-8
entering text 4-2
envelopes 2-7
error messages on LCD 13-1
CHECK PAPER 13-1
COMM.ERROR 13-1
NOT REGISTERED 13-3
OUT OF MEMORY
while scanning a document 6-3, 11-2
extension telephone, using 5-5
external telephone answering device (TAD)
1-8, 2-9
two-line TAD 2-12
external telephone, connecting 2-9
F
fax
receiving
erasing from memory 9-2
polling 5-6
reducing to fit on paper 5-4
retrieving from a remote site 9-5
sending
automatic fax redial 6-1
automatic transmission 6-3
canceling from memory 6-4
contrast, setting 6-5
cover page 6-6
delayed 6-9
from memory (dual access) 6-3
in real time 6-3
manual transmission 6-2
overseas 6-8
I-2
INDEX
polling 6-10
resolution 6-5
fax codes
Fax Receive Code 5-3, 5-5
Remote Retrieval Access Code 9-3
troubleshooting 5-5
Fax Forwarding 9-1
changing remotely 9-4, 9-5
programming a number 9-1
Fax Redial 6-3
Fax Storage
printing from 5-6
setting 9-2
FAX/TEL mode 5-3
answering at extension phones 5-5
double-ringing (voice calls) 5-3
Fax Receive Code 5-5
receiving faxes 5-3
Ring Delay, setting 5-2
Telephone Answer Code 5-5
G
gray scale S-1
Groups for Broadcasting, setting up 7-3
H
Hearing aid compatible 4-5, 12-1
HELP 3-1, 10-2
J
jacks
converting telephone wall outlets 2-12
EXT.jack 2-13
triplex adapter 2-12
wall jacks 2-12, 2-13
L
LCD (Liquid Crystal Display) 3-1
M
maintenance, routine 13-16
manual
mode 5-1
transmission 6-2
Memory Storage 4-6
Multi-Line Connections (PBX) 2-13
multi-purpose sheet feeder capacity 2-8
O
One Touch numbers
changing 7-2
dialing 6-2, 7-1, 7-3, 7-5, 7-6
storing 7-1
On-Screen Programming 3-1
Options key 11-4
OUT-OF-AREA 8-3
P
packing list 2-1
Paging 9-1, 9-2
programming pager number 9-1
paper
jam 13-5
size 2-7, 4-1
specifications 2-7, 2-8, S-1
Polling 5-6, 6-10
power 2-2
cord 2-5
electrical outlet 2-5
failure 4-6
print 5-6, 6-8
difficulties 13-7
quality 13-12, 13-16
resolution S-2
specifications S-2
speed S-3
R
Real Time Transmission 6-3
Receive mode
FAX ONLY 5-1
FAX/TEL 5-1
MANUAL 5-1
TAD, external 2-9, 5-1
Redial/Pause 6-3, 7-8
reducing
copies 11-3
long incoming faxes 5-4
remote codes for extension phones 5-5
Remote Retrieval 9-3
access code 9-2
changing 9-3
using 9-3
commands 9-4
getting your faxes 9-5
Reports 10-1
resolution
fax (standard, Fine, Super Fine, Photo)
S-1
print S-2
setting for next fax 6-5
S
safety instructions 12-5
Search for stored numbers 7-4
shipping the machine 13-14
Sleep mode 4-7
special characters 4-3
Speed Dial
changing 7-2
dialing 7-5
storing 7-2
Station ID 1-2, 4-2
Federal regulation 4-3
set up (fax header) 4-2
T
TAD (Telephone Answering Device) 1-8,
2-10, 2-12, 2-13, 5-1
connecting 2-9
Tone signals on pulse line (Canada) 7-8
toner cartridge
installing 2-3
replacing 13-19
save feature 4-7
INDEX
I-3
transparencies 2-7
troubleshooting 13-1
document jams 13-5
error messages on LCD 13-1, 13-2
if you are having difficulty 13-7
incoming calls 13-9
phone line connections 13-8
printer difficulties 13-10
printing or receiving faxes 13-7
sending faxes 13-8
Windows® setup printing 13-11
Two-Line Phone System 2-11, 2-12, 2-13
U
Using the Options key 11-4
V
voice calls
FAX/TEL (double-ring) 5-3
Volume, setting
beeper 4-4
handset 4-5
amplify (for hearing-impaired) 4-6
ring 4-4
speaker 4-4
W
Warranties
Canada vi
Disclaimer of Warranties iii
USA iv
World Wide Web i
I-4
INDEX
1 long beep — Fax message(s)
3 short beeps — No messages
971
Press
9 0.
EXIT REMOTE OPERATION
Press
98
then for TAD:ANSWER MACH., press 1.
FAX/TEL (Fax/Telephone), press 2.
FAX ONLY, press 3.
CHANGE ANSWER MODE
Press
CHECK RECEIVING STATUS
4
4
5
6
3
1
2
).
9 0 to reset your FAX/MFC when you finish.
Hang up.
Press
After 2 short beeps, enter a command.
1 long beep — Fax message(s)
No beeps — No messages.
Your FAX/MFC signals the kinds of messages received:
Remote Retrieval Access Code (159
When your FAX/MFC answers, immediately enter your
Dial your fax number from a fax machine using touch tone.
Using Remote Retrieval Access Code
REMOTE RETRIEVAL ACCESS CARD
1
Remote Retrieval Access Card
If you plan to receive fax messages while away from your FAX/MFC, carrying
the Remote Retrieval Access Card printed below will serve as a convenient
reminder of the retrieval procedures. Simply cut out the card and fold it to fit
your wallet or organizer. Keeping it handy will help you derive the full benefit
of your machine’s forwarding, paging and remote retrieval features.
Fold
Fold
REMOTE RETRIEVAL ACCESS CARD
R-1
Changing Remote Retrieval Access Code
1 Press Menu/Set, 2, 5, 3.
2 Enter a three-digit number from 000 to 999.
The cannot be changed.
3 Press Menu/Set.
4 Press Stop/Exit.
Remote Commands
CHANGE PAGING/FAX FORWARDING SETTING
Press 9 5.
then to Turn feature off, press 1.
Select Fax Forwarding, press 2.
Select Paging, press 3.
2
Program Fax Forwarding Number, press 4. Enter the new
fax number where you want your fax messages forwarded
followed by
.
Turn Fax Storage on, press 6.
Turn Fax Storage off, press 7.
RETRIEVE A FAX
Press 9 6
then to
Retrieve all faxes, press 2,
then enter the number of remote fax machine, followed by
. After the beep, hang up and wait.
Erase all fax messages, press 3.
3
REMOTE RETRIEVAL ACCESS CARD
R-2
Fold
Fold