Basic User’s Guide
Version 6.0
Last updated: December 16, 2008
Copyright © 2008 Associated Press. All rights reserved.
This manual (the “Manual”) and the ENPS software (the “Software”) are
copyrighted and all rights are reserved by the Associated Press. No part of
the Manual or the Software may be reproduced or transmitted in any form
or by any means, electronic or mechanical, including photocopying,
recording, or any information storage and retrieval system, without
permission in writing from the Associated Press.
The Software described in the manual is furnished under a license
agreement and can be used or copied only in accordance with the terms of
the license agreement.
The information in the Manual is subject to change without notice. No part
of the Manual may be reproduced or transmitted in any form or by any
means, electronic or mechanical, for any purpose, without prior express
written permission of the Associated Press.
THE MANUAL AND THE INFORMATION CONTAINED WITHIN IS
PROVIDED “AS IS” AND ALL EXPRESS OR IMPLIED CONDITIONS,
REPRESENTATIONS AND WARRANTIES, INCLUDING ANY IMPLIED
WARRANTY OF MERCHANTIBILITY, FITNESS FOR A PARTICULAR
PURPOSE OR NON-INFRINGEMENT, ARE DISCLAIMED.
The Associated Press may have patents or pending patent applications,
trademarks, copyrights or other intellectual property rights covering subject
matter in this document. The furnishing of this document does not give you
any license to these patents, trademarks, copyrights or other intellectual
property rights except as expressly provided in any written license
agreement from the Associated Press.
The terms ENPS, Associated Press and AP are registered trademarks of
the Associated Press. Windows is a trademark of the Microsoft
Corporation. Other products and company names mentioned herein may
be the trademarks of their respective owners.
Contents
Preface
Typographic conventions used in this guide
6
6
Chapter 1
Introduction
7
7
Chapter 2
ENPS Desktop Overview
List Window
Top Line Messages
Rovers
Editing Windows
Wires Folder
Personal Folder
Group Folder
Corporate Folder
Search
My ENPS
Media Control
Printer
Messaging
Waste Bin
9
9
9
11
11
11
12
12
12
13
13
13
13
13
14
14
Chapter 3
Reading News Wires
15
15
Chapter 4
My ENPS
Wires
ENPS Content
Searches
List Configuration
16
16
16
17
17
17
Chapter 5
Writing Scripts
Starting a Script
Using the Script Editor
Source Content Area
Writing a Script
Inserting Production Commands
Production Characters
Structuring Script Content
Editing an Existing Script
Script Timing and Read Rates
Saving Scripts
Setting Script Properties
19
19
19
19
21
21
23
25
25
26
26
27
28
Chapter 6
Newsgathering Grids
Opening Newsgathering Grids
Using the Newsgathering Grid
Newsgathering Grid Items
30
30
30
30
31
Chapter 7
Working with Rundowns
32
32
3
The Associated Press
Chapter 8
Search
Search Bar
Search Window
Local Content
Wires
Advanced Options
Extended Options
Searching Archives
Performing Forward Searches
Search Hints and Tips
33
33
33
34
36
37
37
39
42
42
44
Chapter 9
Creating Contacts
45
45
Chapter 10
User Communications
Read-Ins
Sending Messages
Reading Messages
Deleting Messages
Follow-Me Messaging
Using the Chat Feature
47
47
47
47
49
50
50
51
Chapter 11
Using the Browser
Working with Favorites
54
54
55
Chapter 12
Personal Preferences
Controlling the Layout
Personal Settings
57
57
57
57
Chapter 13
Folders
Creating Sub-Folders
Viewing Folder Contents
Working in Other Groups and Locations
Calendar
Returning to Your Home Group
60
60
60
60
61
61
62
Chapter 14
Working Off-Line
Connecting to a Backup System
Switching to Off-Line Mode
Reconnecting to ENPS
63
63
63
64
64
Chapter 15
Printing
Setting up Printers
Print Options
Printing Scripts
Printing Rundowns
Printing Newsgathering Grid Items
65
65
65
65
66
66
67
Chapter 16
Waste Bin
Recovering an Item
Group Waste Bin
68
68
68
69
ENPS Basic User’s Guide
4
Chapter 17
Keyboard Shortcuts
Search
Editing Windows
List Window
Rundowns & Newsgathering Grids
Rovers
Top Line Message Area
Universal Commands
70
70
70
70
71
72
72
73
73
Index
74
5
The Associated Press
Preface
This manual will show you how to use the basic features of the Electronic News
Production System (ENPS). For more information on using the more advanced
features of ENPS, refer to the ENPS Advanced User’s Guide, or press F1 while
you are using ENPS to open the online help system. If you require additional
assistance, contact your Group Manager or System Administrator.
You can visit the ENPS website at http://www.enps.com.
Typographic conventions used in this guide
The following table lists the typographic conventions you will find in this guide:
Typeface
Meaning
Example
Sample text
Keyboard shortcuts
Press Ctrl+Q to exit ENPS.
Sample  Text
Navigation through
menus, where one menu
option leads to another
Select Personal folder
 Quit .
Sample text
Button names
Click OK to save your
changes and close the
window.
ENPS Basic User’s Guide
6
Chapter 1
Introduction
Welcome to ENPS, the AP’s Electronic News Production System.
This guide is your follow-up introduction to ENPS, designed to cover the basics
and help you get up and running right away. Refer to the ENPS Advanced Users
Guide for instructions on how to use additional product features.
While this guide covers the concepts you will use most often, no off-the-shelf
guide can explain how your organization works or how you do what you do, so
your configuration may differ slightly from standard illustrations and explanations.
Check with your ENPS System Administrator if you have questions. On tens of
thousands of desktops around the world, ENPS has proven itself as fast, reliable
and easy to use. Behind the simple interface is an awesome feature set:

Maximum screen space, even on smaller monitors. No confusing menu bars
or command lines. Windowed or full-screen operation, designed so windows
never get “lost.”

Powerful Search function with saved searches and immediate Forward
Search Alerts. Wildcard, stemming, and proximity searches are available in
some languages.

Instant indexing of every word in incoming news wire stories, and Top Line
bulletin alerts.

Scripting, with integrated spell check, thesaurus and a pronunciation guide
available for a number of languages. Automatic save/restore, auto-timing,
version control that lets you see who changed what and when, and font size
control.

Rundowns include user-defined layouts and fields and real-time interfaces to
character generators, prompters and other devices, plus automatic archiving.

Keyboard shortcuts and user-defined macro keys.

Instant user-to-user and group-based Top Line Messaging, with attachments,
and interactive Chat, for private person-to-person text exchanges – or group
conferences–with anyone else on your ENPS network, local or remote.

Private work areas for each user and public areas for each group.

Off-line capability for laptops and off-site users.

Fast, no compromise remote access capability.

Newsgathering/Planning resource management functions, plus a Contacts
manager and shared Read-ins/bulletin board information.

Built-in Web browser, so you can browse the Internet without leaving ENPS,
click on Web links in news wire stories to launch the page in the lower Editing
Window, and drag/drop text from Web pages into scripts.

Incoming e-mail capability, allowing field staffers equipped only with a
standard e-mail account to quickly and easily get information back into the
newsroom.
7
The Associated Press

HTML exporting features, for converting ENPS Rundowns and stories into
HTML-formatted packages for use in a separate publishing system.

TV-in-PC support, so you can watch television or house video on any
standard ENPS workstation using inexpensive add-in cards.
ENPS was designed by broadcasters, for broadcasters. We frequently update
the system to meet the changing needs and demands of modern television, radio
and network newsrooms, and we appreciate the opportunity to work with you.
ENPS Basic User’s Guide
8
Chapter 2
ENPS Desktop Overview
Once you are logged into Microsoft Windows, you can open ENPS by doubleclicking the ENPS icon on your desktop. The ENPS desktop is designed so that
there are never lost windows; everything you need to see is always in sight and
easily accessible. The desktop consists of the List Window, Top Line Area, Two
Editing Windows, various folders, and buttons, all of which are described below,
and covered in greater depth later in this guide.
List Window
The List Window on the left side
of the ENPS desktop displays
the contents of a selected folder,
the results of a Search, or the
stories selected using the My
ENPS feature, if available. If you
click on the Wires folder, for
example, the List Window
displays incoming wires from all
of the different news wire
categories.
Different icons indicate the item type:
Wire story
9
The Associated Press
Urgent wire story
Script
Read-in
Rundown
Newsgathering Grid
Newsgathering Grid Item
Grid
Contact
Election
MOS Object
Group message
Unopened message
Opened message
When a window is selected in ENPS the title bar at the top of the window will be
highlighted in red. The title bar will also indicate the source provider or category
you are viewing.
There is a 200-item limit in the List Window. Depending on the number of items
that allow you
in the List Window, the title bar displays up and down arrows
to scroll through the list. You can press PgUp or PgDn on your keyboard to
move quickly through the list.
Click on the icon on the far right to change the List Window’s orientation from
horizontal across the top of the ENPS desktop to a vertical along the left side of
the screen.
Viewing List Window Items
To view any of the List Window items, click on a slug or press the Up/Down
arrow keys to highlight entries. The item will appear in the top Editing Window.
You can also drag an item into either Editing Window.
Changing the Size of the List Window
When the window is in its vertical orientation on the left side of the screen, you
can change the size of the List Window. Hover the mouse cursor over the right
border of the List Window until the double-sided arrow ↔ cursor appears, then
click and drag the window to change its size.
Selecting List Window Items
To select more than one item at a time in the List Window, hold down the Ctrl
key and click each item you want to select. To select a group of consecutive
items, you can click on the first item, hold down Shift and then select the last
item. All of the items in between will also be highlighted.
ENPS Basic User’s Guide
10
Top Line Messages
The rectangular box at the top of the ENPS screen displays Top Line Messages,
which include message alerts from other users and urgent news wire stories.
To read a message or open an urgent wire from the Top Line Messages, click on
its slug. The text will appear in the top Editing Window. Double-click on the
queue number to reset it to zero.
The number to the right indicates the number of new items. There can be as
many as 50 message alerts and 50 urgent wires before the queue is full. When
the queue is full, the oldest message alerts are removed from Top Line
Messages when a new message or urgent wire arrives. These messages can still
be found in your message inbox and urgent wires can found in the urgent wires
folder.
Rovers
Windows, icons, and folders have a green dot called a rover. When you click
on a rover with either the left or right mouse buttons, a pop-up menu will appear
and stay open with options for that item. For example, if you click on the Wires
rover, you can select the news wire category you would like to view. Some rover
options require higher security privileges and may not be visible to all users:
check with your Folder Manager to review or change your access privileges.
Editing Windows
ENPS typically displays two identical Editing Windows which are identical to
each other. In these windows you can view and edit wire copy, scripts, contacts,
grids, and media clips. If there is a Newsgathering Grid or Rundown that fills the
top half of the screen, you will only see one Editing Window.
The two Editing Windows can hold up to 20 items total. Each item has its own
folder tab showing the item name. The active item has a white tab. If you are
11
The Associated Press
working with more than three items in an Editing Window, arrows
appear
next to the rover. These arrows allow you to switch between the items you have
loaded in an Editing Window.
When you view an item in an Editing Window, its source information appears in
red text just below the folder tab area. If you have a wire story open, the source,
date, and time received will appear in this area. Other Editing Window items will
display the item’s creation and modification date, time, and author. If a new item
is stored in a Group Folder, the group name appears at the far right of the header
area.
Changing the Size of the Editing Window
If the Editing Windows are located on top of each other, hover the mouse cursor
between the two windows until the ↕ icon appears, then click and drag the
window to change its size. In the upper right corner of an Editing Window you will
see the following icons:
Icon
Description
Expands the window to occupy the full screen. Click this icon again to
return to the previous window size. (Ctrl+E)
Expands the window to double size. Click this icon again to return to
the previous window size. (Ctrl+O)
Closes the item. (Alt+C)
You will see this icon when a Rundown or Newsgathering Grid fills the
top half of the screen and a media control is open. Click this icon to
switch between the media control and the Editing Window.
Wires Folder
Click on the Wires folder to display incoming wires. Select the Wires folder rover
to display a menu where you can select wire categories and providers.
Personal Folder
Your Personal Folder is your private storage area in ENPS. Other users cannot
access information in your Personal Folder, but you can access it from wherever
you are using ENPS on your network. You can save any ENPS item, including
wire stories, scripts, contacts, and Rundowns in your Personal Folder. Items in
your Personal Folder will not be deleted unless you manually delete them.
Group Folder
The third folder is your Group folder. Different users are part of different Groups
depending on their location and responsibilities. Anything stored in the Group
folder can be accessed by other members of your group. If you are part of
multiple Groups, you can access information in other Group folders using this
folder’s rover. Items in Group folders are automatically deleted after 30 days
unless the first word in the folder name is HOLD such as “HOLD Assignments.”
Items in HOLD folders are never deleted.
ENPS Basic User’s Guide
12
Corporate Folder
The fourth folder is the Corporate folder, which is useful for users who regularly
work in more than one group. When you sign in, the Corporate folder is labeled
with the name of your organization. However, you can navigate to other areas by
selecting Corporate folder rover  Locations and selecting the folder you wish
to view. This allows you to navigate to other stations in your group or other
locations in your station.
Search
You can search for anything in the ENPS system including wire stories,
Rundowns, scripts, Newsgathering Grids, Contacts, even discarded items in the
Waste Bin.
The Search feature can appear in two different ways, depending on the amount
of available screen space. If your monitor is set to a resolution of at least
1024x768 and the ENPS window is maximized, you will see this text entry box at
the bottom of your screen:
If less screen space is available you will only see the Search button, which you
can click to access a separate window where you can conduct more detailed
Searches. Searches can be as broad or specific as desired. It is possible to
search everything in ENPS with a single click or refine a search based on item
type, date, or other attributes. Refer to Chapter 8, Search for more details about
finding items.
My ENPS
This feature gives you a quick overview of important wire stories and local
content. If this feature is enabled for your enterprise, you will be able to see the
latest top news stories from your wire feeds and e-mail, today's Rundowns from
your main work group, and more. Refer to Chapter 4, My ENPS for more
information.
Media Control
From the Media Control rover you can launch software applications such as the
ENPS Web Browser or control hardware such as video and audio editors using
the MOS protocol. The functions available from the Media Control rover are set
up by your System Administrator. You can set any one of these functions to be
loaded automatically when you click on the Media Control icon. See the ENPS
Advanced User’s Guide for information about how to use the MOS protocol.
Printer
To print a script or a Rundown drag its title from the List Window onto the Printer
icon. When the icon is highlighted with a white square, release the mouse button.
You can also drag a script’s title tab or a highlighted block of text from an Editing
Window to the Printer icon. Click on the Printer icon to display configuration
options, including line spacing, formatting, and the number of copies. Click the
13
The Associated Press
printer rover to change printers. Refer to Chapter 15 “Printing” for more
information.
Messaging
Use the Messaging icon to send certain items and messages to other users. You
can send scripts or blocks of text, but you cannot send Rundowns or
Newsgathering Grids. Refer to Chapter 10 ”User Communications” for more
information.
Waste Bin
Depending upon your access level, you can delete anything in ENPS except for
wires. To delete an item, drag it to the Waste Bin and release the mouse button
when a white square highlights the Waste Bin icon. Click the Waste Bin icon to
display its contents.
The contents of your personal Waste Bin includes information that you have
discarded from your Personal Folder and messages sent to you. These items are
only visible to you. Items discarded from a group folder can be viewed and
recovered by other members of the group. Items will normally remain in the
Waste Bin for 10 days at which time they are permanently deleted from ENPS,
although your System Administrator may change this value. Refer to Chapter 16
“Waste Bin” for more information.
ENPS Basic User’s Guide
14
Chapter 3
Reading News Wires
To view news wires click on the Wires Folder. Incoming wire story slugs are
displayed in the List Window under the heading All Stories. This list updates
automatically as new wires come in, with the newest stories appearing at the top
of the list.
Rather than displaying just a list of
slug lines, you can preview wire
content using Browse mode, which
displays several lines of the
incoming copy in the List Window.
To view wires in this mode select
List Window rover  Browse
Mode.
You can filter the Wire stories that
are displayed based on category or
provider. To view the contents of a
particular category or agency, click
the Wires Folder rover and select
a menu option. The contents of the
List Window will change to reflect
your selection.
Click on the slug of a wire story in the List Window to view that story in an Editing
Window. The slug of the story you are viewing is displayed in red in the List
Window. To maintain your place, the story marked in red will not move beyond
the bottom of the List Window until you select another story.
A bookmark lets you easily locate a story if you change folders and you have not
saved the story to your Personal Folder. To add a bookmark, select List Window
rover  Set bookmark. Remove the bookmark by selecting List Window rover
 Remove bookmark.
As urgent wire stories are received, they immediately appear in the Top Line
Message area. To view an urgent wire story from the Top Line Message area,
click on its slug or press Ctrl+2. The number to the right of the slug indicates
how many unviewed items are in the queue. To clear the queue, double-click the
number.
15
The Associated Press
Chapter 4
My ENPS
My ENPS gives you an overview of
wire stories, locally-created content,
your assignments and other
important items in ENPS. This
feature must be enabled by your
System Administrator for you to see
it on your ENPS desktop.
You can display the My ENPS
overview in the List Window in one
of three ways: click the My ENPS
icon on the right-hand side of the
screen, press Ctrl+Shift+M, or
press the My ENPS button at the
top of the List Window. You can
configure what types of information
are displayed in My ENPS by
selecting My ENPS rover  My
ENPS Configuration.
The following sections provide an overview of the types of information you can
add to My ENPS from the configuration window.
Wires
Select the wires that you want to be included in My ENPS by selecting the
checkbox in the Enabled column.
By default, the most recent incoming wire stories will be at the top of the List
Window. If your station has a dedicated server for Top Stories you can change
the option in the Story Sort column so that the stories that are being sent most
frequently will appear first.
One type of wire lists the most popular wire stories. These entries are different
from typical incoming wire stories because a single slug can represent a number
of distinct stories. For example, when My ENPS displays “School Board
(6)” it means that the Top Story Server has received six top stories with the
“School Board” slug. When you click on this entry, or drag it to an Editing
Window, ENPS will open the latest version of the story. If you want to see all
versions of the story, drag “School Board (6)” to the Go button in the
search box at the bottom of the screen, or if that is not visible, drag it onto the
ENPS Basic User’s Guide
16
Search button instead. This will initiate a search that will display all of stories that
have the “School Board” slug.
ENPS Content
On this tab you can create My ENPS sections consisting of several types of
ENPS content located on any server and in any folder or sub-folder in the station.
To create a category, click the New button at the bottom left corner of the screen.
Type a descriptive name in the My ENPS Section column. Next, choose the
location and object type. To display a certain type of information, select its
Enabled checkbox.
Object types include Scripts from today’s Rundowns, Newsgathering Grids,
Newsgathering Grid items, MOS objects, Messages, and Read-Ins. You may
create multiple categories for ENPS content. If you select assignment items it will
display items that are assigned to you.
Searches
The third tab allows you to include Forward Searches or saved Searches in your
my ENPS categories. To display a certain type of information, select its Enabled
checkbox.
For Searches or forward searches to appear as choices in the dropdown list, you
must have already created and named your search. Refer to Chapter 8 “Search”
for more information. Macros can be named in a new “description” field next to
each macro entry box.
Because users may include complex searches (which may include material on
remote servers), some My ENPS searches may take a while to complete. My
ENPS is designed to display categories as they become available, so you will
see the material arrive as it is found. If you need to abort the process for any
reason press ESC button to stop the search.
List Configuration
On the fourth tab you can configure how data is displayed in My ENPS. Set the
maximum number of items that will be displayed in a category by double-clicking
on the Max. Items column for the entry you want to change, then typing in the
new number. The maximum value you can set for any category is 99.
17
The Associated Press
To change the order in which information appears, select one or more section
names, then click the up and down arrows in the lower left-hand corner of the
window to move the position higher or lower.
My ENPS can refresh its information automatically. To enable this feature, select
the auto-refresh box on the configuration screen and set the refresh interval in
minutes. If when My ENPS is updating you need to cancel it for any reason, just
press the ESC key.
Click Ok to save your changes.
ENPS Basic User’s Guide
18
Chapter 5
Writing Scripts
This section will show you how to write and edit scripts in ENPS. It covers how to
begin writing a script in your personal folder or a group folder, perform editing
features, set script properties, insert production commands and script timing.
Starting a Script
There are a few different ways to start a script in ENPS. You can simply start
typing into an empty Editing Window and when you save it, the script it will be
stored in your Personal Folder. Or you can create a script in your personal folder
by selecting Personal Folder rover  New  Script to open a blank script in
the lower Editing Window. You can also press Ctrl+N.
To create scripts that will be available in a group folder, select the Group Folder
rover  New  Script. When you create a script in a group folder, you will see
a dialog box with a list of all of the script templates that have been created by
your group’s Folder Manager. Select the one you want, then click or tab to the
Title text entry box and enter a story name. Click Open to start the script.
When you edit an item stored in a shared work area, a lock icon will appear at
the upper left of the Editing Window. If you are writing in your Personal Folder,
the lock icon will not appear.
The lock icon indicates that you are editing the script and that other users cannot
change that copy until you are finished, although they can view it or make their
own copy. However, users with appropriate security privileges can choose to
take control of a locked script and override any changes being made. ENPS will
save a copy of your script in your personal folder and will send you a message to
let you know who took control of the script.
Using the Script Editor
Once you start working on a script, an editing toolbar appears at the top of the
Editing Window.
19
The Associated Press
The following table summarizes the toolbar options:
Icon
Description
Save the script. If you have not selected a script name, you will be
prompted to enter one.
Set the current font to boldface. If you click this button while text is
highlighted, it will toggle the boldface effect.
Set the current font to italics. If you click this button while text is
highlighted, it will toggle the text between italics and plain text.
Set the current font to underlined. If you click this button while text is
highlighted, it will toggle underline effect.
Set the current font to the strikethrough effect. If you click this button
while text is highlighted, it will toggle the strikethrough. This effect is
useful for revising and you want to indicate what text should be
deleted while still keeping it visible.
Text marked with strikethrough is removed from script timing, although
it is printed and sent to teleprompters.
Another toolbar option allows you to delete all of the strikethrough text
in the script.
Print the current document using the options selected from the Printer
rover. Refer to Print Options on page 65 for more information.
Cut the current text from the script and place it on the Windows
clipboard where it can be pasted into other documents.
Copy the current text from the script and place it on the Windows
clipboard where it can be pasted into other documents.
Paste text from the Windows clipboard into the document.
Find a text string in the current script.
Perform a spell check.
Undo the last action that was done on the script.
Redo the last action that was undone.
Go to the prior version of the script. Script versions are only available
when you are working with a script in the group folder.
Go to the next version of the script. Script versions are only available
when you are working with a script in the group folder.
Show the source content area. Refer to the following section for more
information.
If your script contains MOS pointers, you can display the media pane
on the left-hand side of the script to view a small thumbnail preview of
the media.
Toggle the display of Front fields. Refer to the ENPS Advanced User’s
Guide for more information.
Toggle the display of Header fields. Refer to the ENPS Advanced
User’s Guide for more information.
ENPS Basic User’s Guide
20
Delete all of the text in the document that has the strikethrough effect.
Change the typeface and size. You can change the font size for MOS
commands independently from the rest of the script by selecting
Editing Window Rover → Font → MOS Font Size.
Change font color. It is not possible to choose the same color for
background and font color.
Set color for font highlighting.
Switch to plain text.
Source Content Area
At the bottom of the script editor is a grey bar
with an arrow called the content splitter. Using
your mouse you can drag this bar to make the source content area larger or
smaller. Below the grey bar, you can put comments, text, or MOS pointers.
Although the text in this area can be printed, it will not contribute to the overall
script time.
When the source content area contains text,
the arrow on the splitter bar will appear with a red arrow. Click the arrow to open
the source content area.
The keyboard shortcut to switch the cursor between the source content area and
the script editor is Ctrl+Tab.
When the Source Content Area contains a pointer to audio or video material, you
can drag the reference into the script area. When you do so in a script that is part
of a Rundown, the material will automatically become part of the Rundown’s
playlist. MOS pointers below the grey bar will not become part of the playlist.
Writing a Script
In ENPS, scripts are written in a one-column format. Anchor text appears in black
and production commands appear in red surrounded by square brackets, such
as [ReadRate: 17]. You have a number of options you can execute while you
are working with a script. Select the Editing Window rover to display additional
options. Some of the following options are only available if the script you are
working on is part of a Rundown:
Command
Description
Print (Ctrl+P)
Send a script or text file to the printer. This option allows
you to print a script in the standard two-column broadcast
format (with production commands printed on the left side
of the page and the script text printed on the right side). It
is not possible to add or delete printers from ENPS
through this option.
Approve this Item
Approve an item for broadcast. This option is available if
you have sufficient privileges. The status of the approved
item displays in green in a Rundown.
21
The Associated Press
Mark Not to be
Broadcast
Insert a “Not to be broadcast” marker in an active script in
a Rundown. The script can be returned to its original
state by clicking on Remove Not to be broadcast. The
command also changes the color of the text as a
warning.
Show Prior
Versions
Once a script is opened from a public Rundown or a
Group folder, select this option to view earlier versions of
a previously-saved document. Any prior versions will
appear in the List Window with the most recent ones
displayed at the top. The version number appears in
brackets to the left of the slug, with higher numbers
representing more recent versions. For example, v5 is a
newer version than v2.
Import/Export
Import files from other applications and export ENPS files
for use by external applications.
Publish to
Publish a wire internally or externally. This feature is only
available if your System Administrator has enabled it for
your enterprise.
Layout
Change the view of the current script. Layout options
include adding and removing fields and showing MOS
commands.
If the System Administrator has enabled the two column
view you can switch between the one and two column
views from this menu. The two column view allows you to
view production commands in one column and script text
in the other.
You can also select whether you want to preview media
that is in the Source Content Area (Show Black Line
Content) or in the script area (Show Above-line Media).
Font
Select from System, Arial or Courier New fonts and a
Font Size of between 8 and 36 points for viewing text in
Editing Windows.
Tools
Spell Check (Ctrl+Shift+U), Thesaurus or
Pronouncer. The speller checks the entire document, and
the thesaurus and pronunciation guide suggest alternates
for selected words. These choices are not available for all
languages.
If multiple language dictionaries are installed on your
system from this menu you can select the language
dictionary you would like to use for spell checking and the
thesaurus.
In some languages ENPS will automatically underline
misspelled words as you type. You can disable this
option by selecting Editing Window  Tools Spell
Check Options  Check spelling as you type. You
can also set the spell checker to ignore words in all upper
case (such as NASA or IBM), words that contain
numbers and to automatically capitalize the first letter of
sentences.
ENPS will correct common typographical errors. For
ENPS Basic User’s Guide
22
example, “teh” will be corrected to “the” or “adn” will be
automatically replaced with “and.” To disable the
correction, hit the backspace key to retain the original
spelling.
Select Editing Window  Tools Spell Check
Language to select the language you are writing in.
Find(Ctrl+F)
Searches for a phrase in the current item. Matches will
be highlighted in red.
Edit
Cut (Ctrl+X)or Copy (Ctrl+C) of selected text, or
Paste (Ctrl+V) of previously cut/copied text at the
current location. Cut is used for moving text from one
location, while Copy leaves text in its original location.
Undo(Ctrl+Z)
Reverse the previous action.
Switch Case
Convert all text in the window or any selected text to
lower case or upper case.
Reformat
Remove carriage returns in a wire story to allow
automatic text wrapping. This is not recommend for some
tabbed material such as scores or financial data. Click
Undo to reverse this command.
Save(Ctrl+S)
Save the current document without clearing the window
so you can continue working.
Save to
Save a script to a specific location, provided you have
permission to do so.
Change Object
Type To
Sets the script to as an audio, video, or graphic object
before you associate a specific file with the object.
Discard Changes
 Confirm
Discard any changes you made to an item.
Text can be copied within the same window or from one Editing Window to
another. To copy or move text highlight the area with the mouse and press
Ctrl+C or Ctrl+X respectively then place the cursor where you want the text
to appear and press Ctrl+V .
You can also move text using just the mouse. Highlight the text you want to
move, hold down the mouse button on any part of the highlighted text, move the
cursor to where you want the text to appear and release the mouse button. You
can also use this technique to copy text from one Editing Window to another.
Inserting Production Commands
Production commands are special instructions that can be used to communicate
information with people in the newsroom and in some cases they can be used to
send instructions to hardware devices. Because these commands must be
formatted precisely they cannot be edited directly from the script level. For
information about adding pointers to media in your scripts refer to the ENPS
Advanced User’s Guide.
23
The Associated Press
Production commands are displayed in red. When a script is printed in a twocolumn format for use on-air production commands appear on the left and black
text is moved to the right-hand column.
When you add production commands enter them in the order in which they will
take place. For example, a typical Voice Over/Sound on Tape (VOSOT) takes
the following form:
1. An anchor appears on camera with still store/OTS.
2. Anchor reads the on-camera intro.
3. Director rolls VO.
4. Anchor reads VO text.
5. Director rolls sound on tape.
To add a production command select the Editing Window rover then select the
command you want to insert. The following table describes the function of each
of the production commands:
Command
Description
Anchor
Place the name of the news reader or reporter into the text
as a production command.
(Ctrl+L)
Insert
(Ctrl+J)
Take
(Ctrl+K)
Insert Tech
Instruction
Add an audio, video or graphic production command to the
script. Not all news organizations will use the Insert menu.
For those that do, it generally signifies something seen on
screen while the anchor continues to read live text, such as
a map.
Notify the director where to use audio, video, graphics and
other production elements in a program.
Insert production commands to be used by the director or
other staff involved in the technical aspects of the program.
(Ctrl+Shift
+I)
Character
Generator
(Ctrl+G)
Insert supers into a script. Opens a window to where you
can choose the type of CG. Enter the appropriate text and
insert the production command into the designated script
area.
Automation
Add automation control commands including Clip,
Still, CG, Inset, Camera, Logo, Live Event,
OS and Macro.
MOS
Commands
Select an ActiveX control to run when you click on a MOS
item reference in the script. This option is only available if it
has been enabled by the System Administrator.
Duration
Enters the length of an audio file, ad-lib or video clip, adding
time to the total length of a script. Times of one minute or
more must be entered as minutes and seconds. This can
also be used to add the precise time of a sound bite,
presuming the sound bite verbatim is not included in the
(Ctrl+D)
ENPS Basic User’s Guide
24
script timing.
Change Read
Rate
Change the ENPS default read rate. The default value is 18
characters per second unless the System Administrator has
changed it.
Notes
Insert notes or a production command tailored to the needs
of the program.
(Ctrl+H)
To edit a production command, double-click on the command, or place the cursor
anywhere inside the command and press Alt+E. To delete a production
command, double-click on the command and select Delete Command. You can
also highlight the command and press Alt+Delete or Shift+Delete.
Production Characters
Certain characters are used while writing scripts to separate director and
production commands, editing instructions, and sound bites from text to be read
by the anchor.
Some of these symbols will keep production commands on the left side of the
script and text and other instructions on the right side. The text inside of these
symbols is not included in a script's read time computation.
Symbol
Description
Square
brackets
Production commands; inserted or deleted automatically.
These brackets appear in red to distinguish them from other
script material. It is not possible to type these characters.
[ ]
Example: [ReadRate: 17]
Angle brackets
Sound bite verbatim.
<>
Example: <Analyst: We’re seeing a growing
interest in GPS navigation technology this
year.>
Parentheses
Describes what is about to appear on-screen for the anchor
or for word pronunciations.
( )
Example: (kwah-droo'-puhl)
Curly braces
{ }
Put cues in the prompter for the anchor. On some prompters
this will make text appear in reverse video.
Example: {***SOT***}
Structuring Script Content
Scripts in a Rundown may be grouped together for convenience. The exact
format of these groupings will vary from site to site. The "Intro-Package-Tag"
structure that follows is just one example of this structure.
The Intro Page contains the on-camera introduction as well as all the information
needed by the director to call the package.
[Anchor:Bill]
{***BILL***}
Kaiser Permanente is launching a new program to encourage
25
The Associated Press
patients to call a nurse if they don't know whether to call
911. But as Jay Cunningham reports, some critics say the
program could delay emergency care.
[TAKE PKG
DURATION:1:50]
{***PKG***}
[CG :Lower 3rd\Jan Kagehiro\Kaiser Permanente]
The Package Body contains the Reporter Tracks and Editor information:
{track}
[Notes:Tape 2, 05:36 Kaiser exterior]
<One hospital is launching a new marketing program designed
to encourage patients to call a nurse if they don't know if
they need to call 911.>
[INSERT SOT
AT: 0:35
TO: 0:45
ITEM TIME:0:10]
Editing an Existing Script
If you are working on an existing script,you will usually find the script in the work
in progress/group folder or it will be in a Rundown. If the script is in a Rundown
double-click the Rundown to open it or drag it into an Editing Window. The
Rundown will open either on the left or across the top depending on your
personal settings. Refer to Chapter 12 “Personal ” for more information.
In ENPS Rundowns related scripts may be grouped together under a common
slug. In the example above there are two scripts for "Storm." One is "StormCleanup" and the other is "Storm-WX." Make sure you click on the correct portion
of the Rundown line to open the script you want to display. The selected page
will open in the top Editing Window.
Script Timing and Read Rates
Total script time is displayed in minutes and seconds at the upper right corner of
the Editing Window, next to the Expand and Close buttons. The default read rate
is 18 characters per second unless it has been changed by your System
Administrator.
ENPS Basic User’s Guide
26
ENPS times the read rate in “characters per second” to ensure accurate timing in
a variety of languages. The value of the read rate varies from anchor to anchor
and the overall average read rate will vary from station to station.
Anchors and reporters should calculate their read rates to help them time their
scripts more accurately. ENPS times scripts to the second, based on the read
rate in the script. To calculate read rates complete the following steps:
1. Open a script in an ENPS Editing Window using with a read time of between
30 seconds to one minute.
2. Note the time on the clock.
3. Read the script as if on-air.
4. Note the time when you finish reading.
5. Insert the Read Rate command at the top of the script and adjust the number
until the time matches the actual read time. Read rate values are usually
between 16 and 20.
To change the read rate in a script select Editing Window rover  Change
read rate and enter the new read rate in characters per second and press
Enter. The new number is displayed in brackets in red. A characters-persecond read rate is approximately 10% of a words-per-minute rate so 18
characters per second is equivalent to 180 words per minute. Spaces are also
timed with every 15 spaces equal to one second of read time.
As long as read rate commands are inserted in the appropriate places, a single
script may contain separate blocks of text defined at different read rates.
Additionally, the Editing Window rover  Duration command inserts additional
time measurements for material such as sound bites (not transcribed or ready to
be prompted).
1. Type Duration commands in minutes and seconds such as 1:02 or :08.
2. Read rate commands are most useful when combined with the Anchor
scripting command that designates the person reading the script. Macros can be
created which combine anchors or reporters and their individual read rates.
3. If no read rate is specified, ENPS times the script based on the system default.
4. If a block of text is highlighted, you can select Editing Window rover  Time
selection to compute the read time of that text only.
Saving Scripts
There are several ways you can save a script outside of a Rundown:

Press Ctrl+S or select Editing Window rover  Save.

Drag and drop the title tab of the script to your Personal Folder or the Group
Folder where you want to store it.

Click the X on the Editing Window (Alt+C). When prompted to save your
changes click Yes. To discard your changes click No. To cancel the action
and continue editing the item click Cancel.
If you have not named a script ENPS will prompt you to do so when the script is
saved. Remember that unless you created the script from the Group Folder rover
27
The Associated Press
or a group Rundown it will be saved in your Personal Folder and will not be
available to other users.
By default, ENPS automatically creates a backup of any in-progress scripts on
the local workstation every 10 minutes. If a workstation is shut down before open
files are saved those files will appear in an Editing Window with the word
Recovered in the title when ENPS is restarted. You will then need to save the
script to prevent losing it.
If you want to change the automatic backup interval complete the following steps:
1. Select Personal Folder rover  Settings  Settings tab.
2. Enter a new interval in the Minutes between automatic backups of scripts field.
The minimum is one minute.
3. Click Save.
Although ENPS automatically saves backup copies of your script, if you are
prompted to save your script and you click N, all versions will be discarded.
Setting Script Properties
Script property fields contain additional information about the script and are used
for a variety of purposes from administrative cost tracking to broadcast machine
integration. You can also search for scripts based on their script properties.
ENPS Basic User’s Guide
28
You can view these fields by clicking on the magnifying glass icon on the top left
of a script (Alt+P). Generally, these fields will be set for each work group by
Folder Managers, who can tell you more about how to use them. After you enter
the information for these fields, click the magnifying glass icon to return to the
script text area.
29
The Associated Press
Chapter 6
Newsgathering Grids
A Newsgathering Grid, often called an
Assignment Planner, is an overview of the day's
prospective news stories. The Newsgathering
Grid is composed of individual items. However,
these items are significantly different from scripts.
Instead of purely textual material, Newsgathering
Grid items consist of a series of linked forms that
can be filled in by desk staffers. The
Newsgathering Grid allows desk staffers—or
anyone with the proper permissions—to drag and
drop material into a line of the grid for assignment
use. These "collections" may contain wire stories,
notes, contacts, PDF and Word documents,
Excel spreadsheets, and even media relating to
that story in the grid.
Opening Newsgathering Grids
Here are the most common ways to access Newsgathering Grids:

Select Group Folder rover  Today’s Newsgathering. Newsgathering
Grids dated for today will appear in the List Window.

Select List Window rover  Recently opened files.

Click on the Group Folder. Newsgathering Grids will appear with other work
in progress, with the most recent one at the top.

To access a Newsgathering Grid for a particular day, select the date from the
Calendar by selecting Group Folder rover  Calendar.
To open a Newsgathering Grid double-click its title in the List Window or drag it
into an Editing Window.
Using the Newsgathering Grid
ENPS provides a standard layout for the Newsgathering Grid that can be
customized by individual users or Folder Managers as needed.
ENPS Basic User’s Guide
30
Basic text entries can be made directly to the Newsgathering Grid in text fields
such as Summary and Crew. Wire copy, scripts, contact numbers, etc. can be
dragged and dropped into the Background column. The number indicates how
many items have been dropped into the collection.
If a column is linked to one of the forms on a Newsgathering Grid item, a
checkmark  symbol appears in the linked column when information is entered
into the “ back” or details portion of an item by clicking on the magnifying glass
icon. For example, if you enter information into any line of the Summary form, a
checkmark symbol will appear in the Schedule column. You can click on the
checkmark symbol to open the form.
Newsgathering Grid Items
An individual Newsgathering Grid item represents a single story or story prospect
from today's news planner or a future one. Newsgathering Grid items have two
sections: a blank area where you can enter any kind of information about the
story and form fields for entering specific information.
As with most forms in ENPS, the sub-grids or forms found on a Newsgathering
Grid item can be customized for each news organization. Group managers from
your site will do this in consultation with AP. Generally, a Newsgathering Grid
item includes sub-grids or forms as follows:
Form Fields
Description
Schedule
The "who, what, when, where" of the assignment. This
often also includes the news organization's crew
assignment.
StoryLog (optional)
A form for recording basic story information.
Costs (optional)
A form for tracking costs associated with the story.
Feeds
A form that includes technical information about feeds
for the story.
Futures: (optional)
A form on which notes can be made to follow-up the
story at a later date.
A Newsgathering Grid item can operate independently of the grid and be
dragged and dropped almost anywhere. It can also be sent to another user as a
Top Line Message.
One of the easiest ways to find a specific Newsgathering Grid item is through
Search. ENPS will search for any word in a Newsgathering Grid item, and for any
word on a wire story or note included in a Newsgathering Grid collection field.
See the Search section in this guide for more information on using the search
functionality in ENPS.
31
The Associated Press
Chapter 7
Working with Rundowns
This section covers the most basic features of Rundowns. For more information
about using Rundowns, refer to the ENPS Advanced User’s Guide.
If you have sufficient access privileges, you can create a new Rundown by
selecting Group Folder rover  New  Rundown. If you create it from your
personal folder, it will only be available to you and not the group.
A window will display a list of available templates on the left along with various
Rundown property fields.
Select a template from the Rundown window on the left. Selecting a Rundown
template automatically selects the script template associated with that Rundown.
When you select a template, the Program name, the Timing and other Property
fields change to reflect the appropriate settings.
To open a Rundown click the Group Folder rover  Today’s Rundowns or
press Ctrl+R. If you have used a Rundown recently, you may also open it by
selecting List Window rover  Recently opened files. Open a Rundown by
double-clicking on it in the List Window, or by dragging it to an Editing Window.
Use the sizing buttons (at the upper-right corner of the Rundown) to switch
between viewing the Rundown in the top portion of the screen, the left side, or in
full-screen mode.
The content and properties of other Rundown columns will differ from group to
group, depending upon the configuration designed by your Folder Manager.
To open a Rundown item for editing, double-click the title or segment name or
drag the item into an Editing Window.
ENPS Basic User’s Guide
32
Chapter 8
Search
You can search for anything in ENPS, including Rundowns, scripts, media
objects, and more. Searches can be simple phrase searches or detailed queries
with many conditions. You can search the archives of your Rundowns, search for
Newsgathering Grid items, you can configure ENPS to perform Forward
Searches that will alert you when a new wire story matches your search criteria.
Search Bar
This feature gives you access to the most often used Search options without
having to open the Search window. If your monitor is set to a resolution of at
least 1024x768 and the ENPS window is maximized, you will see the Search Bar
at the bottom of your screen:
If there is insufficient screen space for the Search Bar you will only see the
Search button. You click the Search button to open the full set of Search options.
From the Search Bar, enter the search terms in the text where it says Enter
Search Here. Then select the checkboxes for at the bottom of the search bar for
the types of items you want to search. By default, your search will include active
content in ENPS and all news wires.
You can click the
icon to switch between standard Search parameters and
personal search parameters. You can find out more about personal search
parameters under “Advanced Options” later in this chapter.
Select the first checkbox to have your Search locate items in your home group. If
you want to search all local items, you can leave All Items selected. To search
only specific types of items, click the arrow next to the All Items menu.
From here you can select the checkboxes of specific items, such as scripts, readins, or contacts. Click the down arrow to close this menu.
By default, your search will include wire stories. Uncheck the News Wires box if
you do not want to include wire stories in your search.
33
The Associated Press
Select the final checkbox to include websites in your search. Before you can use
this option, you will need to select the websites that you want to make use for
searching by following the directions in Searching Web Locations: Extended
Options on page 39. The list of sites on the Search bar list will reflect the
websites that have checkmarks on the Extended Options tab. You may select
one of those sites to include your Search. Your System Administrator will set up
the Websites that you can search through the Search Bar.
If you are using the Search Bar and you want to search only item titles, enter
“TITLE:” at the start of your search terms. For example, you might enter
TITLE:holiday parade in the Search Bar. If you want your search to contain
both specific words in the title and words in the item text, you can use the field
"TEXT:” to specify search terms that should appear in the body of the item. For
example, if you want to find a story with the words “holiday parade” in the title
and the words “opening ceremony” you would enter TITLE:holiday parade
and TEXT:opening ceremony in the Search Bar.
Click Go to begin your search.
All of the matching search items will appear in the List Window. The newer the
listing, the higher it appears in the search results in List Window. The List
Window header will change to reflect the search criteria. Matches are listed with
the newest items at the top. Click on a slug in the List Window to display the item
in the Editing Window. When you open a story, all of the search terms that you
entered in the Search window will be highlighted in red.
Search Window
The Search Bar lets you access a small portion of the full Search options. To
access full Search capability click on the double-arrow icon next to the Go
button or press Ctrl+Shift+B.
Your searches can be as broad or specific as desired. When you type your
search terms into the Search Bar it is the same as if you were typing in the
Words in Text field in the Search window which searches item content.
ENPS Basic User’s Guide
34
You can also use the Words in Text field to search document property fields,
which are used to store information about a script. Refer to Chapter 5, Writing
Scripts “Setting Script Properties” for information about setting document
property fields.
Not all fields are enabled to work with Search, so check with your System
Administrator to see which fields can be searched. To search a field, enter the
search in the format of field name equals the search value, such as
Owner=Mary. You can also add additional search terms to narrow the search,
for example: Tape=123 and Schools.
Words in Title is a more specific search that only searches titles. You can search
everything in ENPS with a single click or refine a search based on item type,
date, or other attributes.
The Search Window contains two checkboxes that allow you to narrow the scope
of your Search. If your organization’s Content checkbox is selected in the Search
Window, a simple Search will search all of your organization’s content, including
your Personal Folder and primary Group Folder. If the News wires checkbox is
selected, a search will locate all news wire items. Both options can be selected at
the same time, or you can exclude one or the other by removing the checkmark.
If your search criteria is returning a large number of
results, you may notice a pause while the result list
is retrieved. You can press the Esc key at any time
to cancel the search.
When you click the Search button again you will
see that the search criteria you entered are still
there. ENPS stores the previous 10 searches that
you have performed. To reset the Search criteria,
click Standard Parameters. To recall an earlier
search, click on one of the arrows at the top right of
the window. All of the search parameters you entered will also be recalled.
Using Logical Operators
ENPS provides a number of logical operators that let you include or exclude
certain information from your search.

You can use the Boolean operators AND, OR, NOT and the proximity operator
NEAR to specify additional search information.

The asterisk symbol (*) can be used as a wildcard. This is useful if you are
not sure how to spell a word, or if you want to search for multiple variations of
a root word. The asterisk may only appear at the end of a search term. A
Search on surr* would return items that include the words “surreptitiously,”
“surreal,” “surrender,” “surround,” etc.

You can add parentheses to nest expressions within a query. The
expressions in parentheses are evaluated before the rest of the query.

Use double quotes (“) to indicate that a Boolean or NEAR operator keyword
should be ignored in your query. For example, “Abbott and Costello” will
match items with the phrase, not items that match the Boolean expression. In
35
The Associated Press
addition to being an operator, the word "and" is a noise word in English and
you cannot search for it.

The NEAR operator is similar to using AND, but requires that the two words
appear within 50 words of each other.
The following table summarizes how different operators affect your search
results:
Search Criteria
Returns
American plane
Items containing both the word “American” and
“plane” anywhere in the item. The words do not have
to appear next to each other.
American and plane
Same results as above.
American near plane
Items where “American” and “plane” are within 50
words of each other.
“American plane”
Items that contain the phrase exactly as it appears
between the quotes.
American or plane
Items that have either “American” or “plane” or both.
Both words do not have to appear in an item for it to
be returned.
American not plane
Items that contain “American” except those that also
contain “plane”.
American and “cargo
plane”
Only items that contain both the search word
“American” and the exact phrase “cargo plane”.
Medic*
Any item that contains a word beginning with the
letters medic, such as medicine, medical, medication,
etc.
Run
All items that contain “run,” and in some languages,
derivatives of “run” such as ran, running, runs, etc.
As you master ENPS, you will find that combinations of text and title searches
can help to quickly narrow the scope of a search. You are able to refine your
searches based on location, item type, and date and time parameters.
Local Content
The first tab lets you select
content at your station. You can
narrow your search by date
parameters in the first column,
item type in the second column,
and work area in the third column.
To include or exclude any option,
click the appropriate checkbox.
The boxes at the lower left of the
screen allow you to search based
on specific script properties, but it
only searches for the first word. If
a script summary is “Flood victims
search for new homes” and you
ENPS Basic User’s Guide
36
enter “victims” in a Script Summary field, you will not locate that script. So if you
are not sure of the search’s exact wording, use the Words in Text field instead.
The box at the bottom of the third column allows you to search other Group
Folders at your location. For example, you could search for assignment items
while you are in the news folder.
The drop-down menu allows you to search other locations in your enterprise. If
you search locations other than your own, you cannot search news wire items at
the same time.
Wires
The second tab, Wires, lets you refine wire searches based on time, date,
provider, and category. This search only locates information in active wires. At
most sites, this is equal to about one week’s worth of stories.
The column on the left allows you to choose specific time or date parameters.
The Categories scrollbox in the upper right lets you make your search include all
news areas, or have it limited to only ones you specify by clicking on them. A
checkmark appears next to each one you select. The News wires scrollbox on
the lower right allows you to limit your search based on particular news providers.
Advanced Options
The Advanced Search Options allow you to further customize the terms of your
search in several ways: searching for synonyms, saving Search parameters,
counting the number of results, and more.
37
The Associated Press
The table below describes each one of these options in detail:
Advanced
Options
Description
Thesaurus
Expansion
Expand a Search to include synonyms. For example, a
Thesaurus expansion Search that includes “vehicle” also
returns matches that contain the words “automobile,”
“bus,” “truck,” “machine,” and “transportation.” This
setting is always available for U.S. English; check with
your System Administrator to find out if this is supported
in other languages.
Exact Phrase
Search for the exact phrase entered in the search field.
This option is useful when you are searching for quotes.
When the Exact Phrase box is not selected, each space
will be the same as adding the AND operator. You will
automatically search for an exact phrase when you put
quotes around any part of your search query. This
feature cannot be used with Thesaurus Expansion.
Sort Results by
Rank
Return Search items in the List Window in order of
relevance, so that the more often your search terms
appear in an item, the higher the item appears in the List
Window. When unchecked, and by default, Search items
are listed in reverse chronological order, with the most
recent items on top.
Count
Displays the number of items that match the Search.
Save as Personal
Default
Save customized Search options so that they will appear
automatically when you run Searches in ENPS. For
example, if you deal exclusively with a particular wire you
ENPS Basic User’s Guide
38
may set your default Search options to only search that
wire.
Saved Searches
Save Searches for easy future access. Define all Search
parameters, including item type and search criteria. If you
wish to give the Search a title, enter it in the field next to
the Save New button. Otherwise, its title matches the
search criteria.
Click Save New. You may save up to 10 personal
Searches. Certain users may save a Search for an entire
group by selecting the Group option before saving. Group
Searches are limited to 20 per group. Unless a saved
Search is designated as a group Search, only you can
see and use it. All saved Searches are accessible via the
Search rover.
Show Dialog
Open the Search window before a saved search is
executed. This is useful for archives or contact searches
where the search parameters stay the same but the
keywords change.
Extended Options
Searching Server Locations
These options allow you to extend the range of your
Search terms to include additional servers in your
enterprise. To add one of your enterprise’s ENPS
servers to your search list, simply click in any empty
cell in the Server Group column. Server Groups often
correspond to the separate physical locations for your
enterprise and can refer to different buildings, cities, or
even countries.
Once you pick the site, select the specific server in that location in the Server
column. Then you can select an individual program, all programs, or all archives
from the Program column. You may enter a maximum of 10 entries in this list.
Note that to access servers which have not been assigned to a server group, you
must leave the Server Group column empty.
39
The Associated Press
Once you have set up your search location list, click on the Advanced Options
tab and then click Save as my personal default or Save new.
Remember that all of your extended Search selections are stored when you save
your Search. Specific servers and groups searched may be different from one
saved Search to another, so it is important to clearly identify each set of search
parameters. Although you could be searching the same set of Server Groups,
one set could refer to a different set of servers and programs than another saved
search configuration. For example, you could set up a search that only included
media servers.
Searching for Video and Audio Clips
If your System Administrator has configured a MOS video or audio server to be
searchable from ENPS, you can select that machine from the list and then enter
information about the clip as your search parameters.
Searching Multiple Locations
To conduct a series of multiple-location searches, open the Search box and enter
your search terms, e.g. “mutual funds.” The first set of results will be your default
location. Results from other locations on your list can be displayed in three ways:

Click the arrows at the top of the List Window to move to the next set of
results or the previous one.

Press the left and right arrows on your keyboard.

Select a specific location from the pull-down list at top of the List Window.
Your server will always be the first location in this list.
ENPS Basic User’s Guide
40
You can design your search query so that it will search a specific server from
your list. On the Server list you designate under the Extended tab, each server is
numbered according to which row it appears in. So if you wanted to perform a
query on “Mutual Funds” and you wanted to search the third server in the list, you
would enter the following in the Words in Text area of the Search dialog box:
e3! Mutual Funds
It is recommended that you create a personal search which clears all of your
search parameters and resets Search to "personal settings."
Searching Web Locations
You can also use Search to extend your search to websites. At the bottom of the
Extended Options screen you will see a list of websites that your System
Administrator has configured for use in Search.
You can select which sites you want to include in
your search by selecting the checkbox next to the site
name. Each site appears in a list on the right-hand
side of the window. Click the up and down arrows at
the bottom of the list box to change the order in which
the sites are searched.
Enter your search terms and click Go. You can check the results of your query on
the websites you have selected by clicking on the globe icon at the top of the List
Window.
Your search results will appear in the lower Editing Window on the first site you
have configured on the Extended Options screen.
You can advance to the other websites in your list by selecting a website name
from the pull-down menu, by clicking on the left and right arrow icons and , or
by holding down Ctrl + Left Arrow Key or Ctrl + Right Arrow Key.
You can run a website query on any text you find in ENPS. Highlight the terms,
select Search rover  Extended Web Search and then select the website where
you want to run the query.
You can also run a Web search directly from when you enter search terms. For
example, to search the second website you have configured, enter:
41
The Associated Press
w2! mutual funds
Searching Archives
On the first Search window tab, the third column contains a checkbox for
Archives for [Group name]. Depending on how archives are stored at your
station, the Words in Title textbox may not be available.
Enter your search terms in the Words in Text field. To further refine your search,
unselect Personal and Group folders to exclude current material from the Search.
Click Go. The results appear in the List Window. Depending on the age of the
items in the List Window, some will be displayed individually while others will be
returned in the context of a Rundown. For items returned in a Rundown, the
matching story row will be highlighted in red.
You can search either your own group’s archives or all of the archives on a
server that you specify. If you know the date of the archive you are looking for,
select Group folder rover  Calendar, select the Archives checkbox, select the
date, then click View Selection.
To search the Archives of a particular server, first select the server group from
pull-down menu on the far right, then select All Archives from the Program
column. Then click Go. The search results appear in the List Window.
Performing Forward Searches
A Forward Search instantly alerts you whenever a news wire story arrives that
matches certain criteria. This is useful if you are following a story and want to be
notified of new developments as soon as they come in. You can create up to 10
simultaneous Forward Searches and you must be logged in to view results. To
create a Forward Search, complete the following steps:
Select Personal Folder rover  Settings and click on the Forward Searches
tab.
ENPS Basic User’s Guide
42
The box at the top of the window lets you select the wires you want to search. If
you select the Untitled option, ENPS will search any incoming wire, selector
code, category name, or priority. Or you can click the New button and enter the
following criteria for your Forward Search category:
Option
Description
Wire
Select the wire name from the dropdown list.
Selector
Selector code for AP wires.
Category
Select from a dropdown list of category names, which include
default values and categories created by your System
Administrator.
Priority
Select the priority level.
List
When you select this option the forward search category you
have specified in this screen will appear as a menu option
when you click on the Wires rover.
Notify
Select this option to have incoming items that match your
Forward Search criteria flash in the Top Line Area.
Click on a blank line in the Search Terms list and enter the search terms.
Forward Searches use exact matches for specified words, except that appending
* to any word implies a wildcard. You can also use AND, OR, NOT and NEAR, as
you would with Searches. Click Save to store your changes.
If you no longer want to receive alerts for certain search criteria, you can delete a
Forward Search by highlighting the Forward Search category or the Search
Terms you want to delete then click the appropriate Delete button to remove it.
Click Save to store your changes.
43
The Associated Press
Search Hints and Tips

If you want to search for words that appear in an Editing Window you can
highlight the text, then click the Go or click the gray Search button. You may
also drag the text to either of those locations and release the mouse button.

You can search for any word except “noise words.” In English, noise words
include "a", "an", "and", "as", ”for,” individual letters/numbers, and other
common words. Noise words are treated as placeholders. For example, if
you search for “Word for Windows”, the results could return “Word for
Windows” and “Word and Windows”.

Characters such as ?, !, &, |, ^, #, @, $, commas, periods, and semicolons
are ignored during a search. You may receive an error message if you
include them in your query.

Queries are not case-sensitive, so it does not matter if you use uppercase or
lowercase.

Variations of word forms will be returned if none of your query terms have "*"
in them. For example, a query on "swim" will match "swam", "swum" and
"swimming".
ENPS Basic User’s Guide
44
Chapter 9
Creating Contacts
Contacts are a personal database for storing names, addresses, e-mails and
more. To add a new contact, select Personal Folder rover  New  Contact
then select where you want to create the contact information. Depending on your
privilege level, you will have the following three options for creating your contact:
Option
Description
Public to all users on
[Server Name]
All users with access to your ENPS server can
access the contact information.
Private to [Group
Name]
All users with privileges in your group folder, as well
as users outside your home group with Folder
Manager privileges, can access the contact
information.
Personal
Only you can access the contact
Select the desired type of Contact. A blank Contact form appears in an Editing
Window.
The area at the left provides fields for entering basic information such as name,
organization, phone numbers, fax, etc. To enter information in a field, click in the
field and begin typing. Use the arrow keys to move between fields.
On the right side of the Contact form is a blank space for typing any additional
notes. All of the words in this area are fully searchable through the Search
function.
To view all public contacts for a location, select Group Folder rover  Show
only  Public to all users on [Server Name]. The contacts appear in the List
Window on the left, which displays the heading Public to all.
45
The Associated Press
To view all private group contacts, select Group Folder rover  Show only 
Private to [Group Name]. The List Window displays the heading Private to
[Group Name]. All users in a particular group can view private group contacts.
To view all of your personal contacts, select Personal Folder rover  Show
only  Contact. The List Window displays the heading Contact.
Both personal and private group contacts will be displayed in the List Window
with a small red rectangle next to them, while public server contacts will be
flagged with a green rectangle. If you want to make a personal contact publicly
available, drag it to a public folder. You will be prompted if you want to make the
contact Public. If you answer “No,” the contact will become a private group
contact. If you answer “Yes” the contact will become public to all groups.
Only the 200 most recent contacts can be viewed in a List Window. To access
any others, you must narrow your selection with a Search.
ENPS Basic User’s Guide
46
Chapter 10
User Communications
Read-Ins
Read-ins are group-wide informational update messages. When you initially log
on to ENPS, all of the day’s read-ins appear in the List Window along with any
messages you received while you were not logged in.
To access the day’s Read-Ins select Group Folder rover  Today’s read-ins.
You can also view daily read-ins by clicking the My ENPS icon on your desktop.
Folder Managers should refer to the ENPS Advanced User’s Guide for
instructions on creating Read-Ins.
Sending Messages
You can send short messages to other ENPS users by selecting Messaging
rover  Send (Ctrl+T). In the Send to: field, type the full or partial name of
each user separated by a comma or semi-colon.
Then, in the Note field, type a message up to 50 characters long.
You have two options for sending your message: you can click to send your
message immediately, or click Send verified to check whether the recipients are
logged in first. If they are not logged in, you will have the option of removing them
from your list of intended recipients.
47
The Associated Press
If ENPS does not recognize a user name, you will be prompted to pick out the
correct one from a list of similar names. Once you confirm the recipient names,
the message will be sent. If the recipient(s) are logged in to ENPS, the message
will be instantly displayed in the Top Line Message area on the user’s desktop. If
the user is not logged on, the recipient will receive a message in the List Window
the next time he or she logs into ENPS. You will receive a message telling you
that the user is not logged on.
Sending Messages to a Group
If you typically send a message to the same group of users it will be helpful for
you to create a message group. To create a Message Group, select Messaging
rover  Send. Click the Groups button.
Click New.
ENPS Basic User’s Guide
48
Enter a descriptive name for the group. System Administrators can create global
mail groups by clicking on the Global Mail Group checkbox. The group created
will be publicly accessible and can be used by other users. Click OK. You will see
the Group name added to the list box on the left.
To add users to your message group, enter the user names in the User name(s)
field. You may either add one name at a time, or multiple names separated by
commas or semicolons. Click Add or press Enter. If you want to remove group
members, click on the member’s name and click Delete. To remove a group,
select the group name and click Remove.
To send a message to your message group, click on the group name and click
Select. Enter your message text in the Note entry box and then click Send.
Once you have created the mail group, you can send a message to the group by
typing the name in the Send to text box.
Sending Attachments
Any ENPS item may be sent to another user or a group except for Rundowns
and Newsgathering Grids. Simply drag the item from the List Window or drag it
by its folder tab from the Editing Window to the Messaging icon (Alt+T).
Release the mouse button when the white square highlights the icon. The Send
Top Line Message dialog box appears. Complete the steps located above for
sending messages to individuals or to groups.
Reading Messages
Any Top Line Messages received while you are logged in appear in the queue of
the Top Line Message area. If the message includes an attachment, such as a
script or video clip, the icon will indicate the item type. The sender’s name
appears in brackets next to the icon.
To view personal messages, click on the Messaging icon or press Ctrl+M. Plain
text messages without attachments appear with an open envelope icon if they
have already been viewed, or a closed envelope icon, if unopened.
To view all current group Top Line Messages, click the Group Folder rover 
Messages for [Group Name]. The group messages appear in the List Window.
49
The Associated Press
The Messaging rover provides a quick way to search the contents of your Top
Line Messages. Click on the Messaging rover and select Find. A Search window
appears, pre-configured to search only the contents of your Top Line Messages.
Enter the appropriate search criteria and click Go. The search results appear in
the List Window.
Deleting Messages
Short text messages without attachments are automatically deleted 24 hours
after they are read. Messages with attachments, such as scripts or contacts,
remain in your message list for 30 days, unless you delete them by dragging
them into the Waste Bin. If you wish to save a message beyond the normal
duration, drag it into your Personal Folder.
Follow-Me Messaging
You can still receive messages from ENPS even when you are away from your
desk or out of the office. Follow-Me messaging routes ENPS user
communications for you directly to your cell phone, wireless device, or external email account. This option must be enabled system-wide by your System
Administrator before you can use it.
To enable Follow-Me messaging for your account, contact your System
Administrator with the addresses you want to use with Follow-Me messaging. For
an e-mail account this would follow the format johndoe@mailservice.com.
For a cellular account, the format might be
12025551212@email.mobile.cellcompany.net.
ENPS Basic User’s Guide
50
Once your System Administrator adds your addresses to ENPS, you are ready to
set up your forwarding options. Select Personal Folder rover  Follow-Me
Messaging.
You can set up three separate schedules, or range of start and end times, for
when you want messages to be forwarded to you. Each of these schedules can
be set for a different device. Select the schedule slot you want to use, then select
the dropdown box labeled Deliver messages to this address and select the
device type you want to set up. Then click on the days of the week you want the
messages forwarded to that address. Click on the start and end time dropdown
boxes to set what part of the day messages will be forwarded.
You can repeat this process with other schedules if you want messages to also
be forwarded to separate devices or if you want to set up another time of day
when you want messages forwarded. For example, you might set Schedule 1 to
forward messages between 5:00 a.m. and 8:00 a.m., then you might set
Schedule 2 to forward messages between 8:00 a.m. and 12:00 p.m. Click Update
to save changes, then click OK. Note that messages will only be forwarded to
your device when you are not logged into ENPS.
Using the Chat Feature
The Chat feature allows users to establish private user-to-user text exchanges or
group conferences. Unlike Top Line Messages, Chat allows for more interactive
conversations instead of simple text alerts and notifications.
51
The Associated Press
1. Select Messaging rover  Chat. The Chat Window appears. The Chat
Window can be moved to another part of the desktop by dragging it with the
mouse.
2. Enter a full or partial user name in the Connect to field and press Enter. You
will see a drop-down list with names that match. Click on the appropriate user
name. If the user you are trying to reach is not using ENPS, you will see a
message saying the user is not logged in.
3. If the user you are attempting to chat with is connected to ENPS, you will see
a message saying that you are connecting a Chat Window with the user’s name
at the top. You will see a red flag next to the user’s name until that user accepts
the Chat invitation by pressing the top button. Then the flag will change to green.
4. You may need to move and/or resize the Chat Window to view the Control
Window underneath it. To resize the window, move the mouse cursor to the edge
of the window. When the double-sided arrow appears, hold down the mouse
button and drag the window boundary to the desired position.
5. During chat you can disconnect the user by clicking on the second button, or
put them on hold by clicking on the third button.
Chat Dialog Window Options
The Chat Window is a separate window that can be resized and moved over any
area of the ENPS desktop. Select Chat Dialog Window rover. A check is
automatically placed next to each selection you make.
Chat Options
Description
Clear dialog
Erases the current Chat text.
Auto-conference
When checked, includes every user to whom you initiate a
Chat session in your conference, so they see all
messages.
Send to all
When checked, sends to all users (not on-hold) whether
or not they are in the conference (equivalent to selecting
every connected user).
Always on top
When checked, ensures that the Chat form is always
visible, even while working in other areas of ENPS.
Show status
messages
When checked, shows status messages (e.g., users
connecting and disconnecting) as part of the Chat dialog.
ENPS Basic User’s Guide
52
Include date/time
When checked, includes the date (month/day) and time,
as part of each message (sometimes helpful for reference
purposes).
Save chat dialog
Shown while a Chat is active, allowing the exchange to be
saved in your Personal Folder.
A user may only participate in one conference at a time. However, a user may be
connected to other users not participating in the conference. When the
conference button is pressed, that connection becomes part of the conference.
If the mouse pointer is held over a Chat connection in the control window, a tool
tip window will show all user names for the connection.
If a user is simultaneously logged into multiple workstations, only the first may be
available to receive Chat requests. ENPS has no way of knowing which session
is desired.
53
The Associated Press
Chapter 11
Using the Browser
ENPS has a built-in Web browser that lets you visit websites without having to
leave the ENPS desktop. Your workstation must have an Internet connection to
use this feature. You can use the browser to search the Web or to open pages
referenced in wire stories.
If you see a blue underlined link in a story, double-click on the URL to open it in
the browser. The website opens in the lower Editing Window.
You can also open the Web browser by clicking on the Media Control icon. The
Web browser opens in the lower Editing Window. The initial page that opens is
set by your System Administrator.
Once the browser is open, you can visit a new site by entering its URL in the
Site textbox. To visit the ENPS website you could enter either
http://www.enps.com, www.enps.com, or just enps.com.
To insert a URL into your own script, type the URL beginning with http://,
such as http://www.ap.org. ENPS will convert it to a link automatically.
ENPS Basic User’s Guide
54
While you are using the Web browser, click Back to move to the previous page or
click Forward to return to a more recent page in that session. If you want to find
out if there is a newer version of the Web page than the one you viewing, click
Refresh to view the latest version. To stop a page from loading, click Stop.
You can copy and paste (or click and drag) text from a Web page into a script
just as you would with any other Editing Window content. The format of the text
will be the same as the source from which you are copying.
The ENPS browser allows to view RSS feeds you have previously stored in
Internet Explorer. You can also add new feeds to the list on pages that offer RSS
subscriptions. Click on the RSS icon to display a list of RSS feeds. The ENPS
feed viewer has been successfully tested on a wide variety of RSS feeds,
however, it is possible that some feeds will contain advanced functionality that
will not be compatible with the ENPS browser.
Working with Favorites
You can keep a record of frequently used websites by selecting the Favorites
button in your browser window.
Click Add to make the current website one of your favorites. To remove a
website, first highlight the website name and then click Delete.
Favorites in the ENPS browser are the same as the ones in your default Web
browser. You can sort websites into different folders to make information easier
to find. For example, you could have separate folders for Business, Sports,
Politics, etc. To manage your folders, click Organize. From this window, you can
create a new folder, rename an existing folder, or move links and folders to new
locations.
55
The Associated Press
ENPS Basic User’s Guide
56
Chapter 12
Personal Preferences
This chapter will show you how to customize your ENPS client layout and
personal options.
Controlling the Layout
You can configure how you want the screen to appear each time you launch
ENPS. To save a screen layout as your personal default, select Personal Folder
rover  Layout  Make this my layout.
Every time you log into ENPS, the proportions of the List Window and Editing
Windows, as well as the Fourth Folder selection will match those settings. Your
saved layouts must reference primary Group Folders, not sub-folders. Even after
saving a screen layout, you can still resize windows as often as necessary. To
return to your personal layout, select Personal Folder rover  Layout  View
with my normal layout. To switch to the standard system layout, select
Personal Folder rover  Layout  View with system layout.
Personal Settings
Select Personal Folder rover  Settings  Settings tab to view a list of
additional personal preferences you can control.
57
The Associated Press
The following table contains a description of each of the settings:
Setting
Definition
Open Rundowns
horizontally
maximized
When checked, allows the default Rundown view to
be horizontal across the top half of the screen, instead
of the standard vertical, left-hand view.
Use standard
Windows navigation
keys
When checked, removes ENPS overrides for keys
such as Home and End. In ENPS, these keys move
the cursor to the top and bottom of an item. In most
standard Windows applications, these keys move the
cursor to the beginning and end of a line.
Run in window
When checked, places ENPS in a standard window
instead of the default full-screen mode. This option is
useful if you regularly run other applications alongside
ENPS. When this mode is enabled, you can navigate
to and access other programs on the system taskbar.
Play alert sounds
when messages
arrive
When checked, ENPS sounds an alert when Top Line
Messages are received.
Play alert sounds
when priority news
arrives
With this setting, ENPS sounds an alert when urgent
wire items or Forward Search items enter the system.
Suppress wire
urgents
This setting should be used with caution, as it will
override all urgent wires in the Top Line Area.
However, it will still allow urgent wire notifications for
those stories which match Forward Search criteria.
This is useful at sites where users only want to
receive notifications regarding custom categories.
Automatically
reformat news stories
When checked, this option automatically removes
extraneous line feeds from news wire items as they
are loaded into an Editing Window. This generates
text flow across the full width of the Editing Window.
Select Editing Window rover  Undo to restore
original formatting for a selected item. Selecting this
option may make it difficult to read stories with tabular
data such as stock data or sports statistics.
Show word count
Select this option to display the word count in stories.
Use plain text
Select this option if you do not want to use the
enhanced formatting options available in scripts such
as bold, italics, and font colors.
List items up to this
number of days in
advance
The List Window may contain a large number of
Rundowns and Newsgathering Grids for future dates.
Since entries in the List Window are sorted
chronologically, they will appear before today’s work
in progress. Change this value to the maximum
number of days in advance that you want to appear in
the List Window. You can enter any value up to 99
days. If you leave this field blank, all future entries will
be displayed.
ENPS Basic User’s Guide
58
Minutes between
automatic backups of
scripts
Choose how often open scripts in an Editing Window
are backed-up. In the event of a computer or software
failure, the last saved versions will be saved to your
local hard disk. The minimum value for this setting is 1
minute.
MyENPS Home
Program
If you are a member of multiple groups you can use
this setting to select the group you want to use by
default with MyENPS. Each group can have its own
set of incoming wires.
Personal Font
You can choose an additional font you have installed
in your Windows operating system to use within
ENPS. Once you select a font from this dropdown list,
you can use that font in scripts, Rundowns, and the
List Window. The fonts you select in each part of
ENPS will be preserved as part of your personal
profile.
Language
Select the language you want to use for the menus in
ENPS. Note that this option controls the ENPS
interface only; the spell check language is set from the
Editing Window rover. See Error! Reference source
not found. Writing Scripts for more information.
Rundown View
Options
Select the view that you want to use when you open
Rundowns and Newsgathering Grids. By default, they
will open with a priority for the template layout but you
can change this setting so that they will open with
your personal view.
Workstation grid cell
highlight color
Set the cell highlighting color for Newsgathering Grids
and Rundowns. Click the
icon to select the color
you want to use. This option is only available if a
configuration setting has been enabled on your
workstation. Contact your System Administrator for
more information.
You must click Save and restart ENPS for changes to take effect.
59
The Associated Press
Chapter 13
Folders
This section will show you how to create and work with folders for organizing
information within ENPS.
Creating Sub-Folders
You can create up to 20 sub-folders within your Personal Folder. To create a
sub-folder, select Personal Folder rover  New  Folder.
The New Folder dialog box appears. Type the name of the new folder and click
OK. The new sub-folder is displayed in the list on the rover menu. Click the new
sub-folder and the name of the folder is displayed in the heading of the List
Window on the left.
To store information in a sub-folder, drag and drop the item from the Editing
Window into the frame surrounding the folder. Or, create a new item using the
New option from the sub-folder’s rover, and drag and drop it into the folder.
Viewing Folder Contents
Click on the Personal Folder or a Group Folder to view its contents. The folder
contents appear in the List Window on the left under the Heading of the same
category. To view the contents of a sub-folder, click its title from the rover menu.
To view only items of a particular type inside a folder, click the folder’s rover and
select Show only, then select the item type to be viewed, such as Script, Grid,
Contact, Picture, Video, etc.
The contents of the List Window will change to reflect only items of the specified
type. If you wish to view only the oldest items in a folder, select Folder rover 
Show oldest items. This is useful for cleaning out unnecessary items from your
folders.
ENPS Basic User’s Guide
60
If you transfer an item from one group to another group it is considered copying
the item. If you transfer an item from one sub-folder to another sub-folder in the
same group it is considered a move, and the original will be deleted.
Folders can hold up to 5000 items, although your System Administrator may
specify a different number. You will receive alert messages if you have a folder
that contains more than 1000 items.
Working in Other Groups and Locations
If your security level allows you to have access to information in other groups,
you can navigate to additional group folders on your own ENPS server or at other
locations. Select Group Folder rover  Locations. Select the location to
navigate to and then select the desired group.
The Group name on the folder changes to indicate the change of location. The
third and fourth folders may represent other Group Folders, depending on your
access privileges.
If you regularly navigate to certain folders using Locations they can be saved as
Favorites. To save favorite folder locations for your third and fourth folders, the
Group and Corporate folders, click on the Group Folder rover. A menu appears
showing Group favorites and Personal favorites at the top.
The rovers for both Group and Corporate favorite show choices for Group
favorites and Personal favorites. You can add to your Personal favorites or
remove folders from your Favorites. Group favorites are set by the Folder
Manager.
Calendar
The Calendar is an easy way to access datespecific material in a folder.
1. To access the Calendar, select Group Folder
rover  Calendar. The Calendar opens to the
current date, which is highlighted with a frame.
2. To find a month, use the on-screen Left and
Right arrows, on either side of the Today button,
to move backward/forward between months.
61
The Associated Press
3. To choose a date, click the date with the mouse.
4. To move back to Today’s date at any time, click Today.
5. After selecting the proper date, in the Location field, select to view Work in
progress or Archives.
6. In the Item Type field, choose whether you want to view All information from
that day, only Rundowns, only Newsgathering Grids, or only Newsgathering Grid
items.
7. When the proper parameters are selected, click View selection. The requested
information appears in the List Window under the heading Items for [Date]. The
Calendar can only display items from one folder and for one date at a time.
Returning to Your Home Group
If the third folder, the group folder, is currently a group other than your home
group, return to your home group by selecting Group Folder rover  My group
If the Corporate Folder (the fourth folder) is currently displaying the contents of a
Group Folder, to return to its default status, click the Corporate Folder rover 
Return to [Corporate Name], and the group name will be restored.
ENPS Basic User’s Guide
62
Chapter 14
Working Off-Line
You may need to use ENPS without a network connection either because you
are working remotely or because there is a technical issue that prevents you from
connecting from the main ENPS server such as a power failure or network
problem.
Connecting to a Backup System
If your ENPS client is unable to contact the main server you will see this
message:
If other users are still able to work from the main server select Try again.
Otherwise, you should always select Switch to a backup system. You can use
the backup system in exactly the same way you use the main server. When the
main server is back online you will see this message:
Select Switch back to my normal system whenever you see this message. If the
network connection prohibits you from connecting to either the main server or the
backup server, or you are working somewhere where you do not have a network
connection, refer to the following section for information on how to work off-line.
For occasions when you want to work at a computer that is not connected to the
network, ENPS allows you to work off-line and store material on your local hard
disk. A script is the only item you can edit in off-line mode.
63
The Associated Press
Switching to Off-Line Mode
To work off-line, select Personal Folder rover 
Work off-line. ENPS will open without the other three
folders, the Search button and the Messaging icon. The
only option available is the Local Storage folder icon.
The name of the Personal Folder has changed to Local
storage. Scripts saved to the Local Storage folder are
stored on your computer’s hard disk. When you reconnect to the network, you can transfer these items to
their proper folders.
To view the contents of the Local Storage Folder, click on the Local Storage
folder or select Local storage rover  Show only and select the type of item to
be viewed. The selected item appears in the List Window on the left under the
heading of that same category.

You can print scripts in off-line mode if a compatible printer is configured and
connected to your computer.

Anything placed in the Waste Bin in off-line mode can be accessed when you
are re-connected. To do this, click the Waste Bin rover Local waste bin.
Reconnecting to ENPS
To return to the Group Folder and reconnect to ENPS,
select Local storage folder rover  Connect to ENPS.
After a few moments, the Desktop screen returns with the
usual four folders, the Search button, and the three icons.
If you start ENPS while disconnected from the network,
you will receive a Timeout on Connect message. To work
off-line, click the checkbox option (in the blue dialog box) that reads Work off-line
and store data on my own computer.
ENPS Basic User’s Guide
64
Chapter 15
Printing
ENPS will work with most printers recognized by your Windows operating
system. Group Folder Managers may set up print layouts for scripts, Rundowns,
and Newsgathering Grids.
Setting up Printers
To access printer configuration settings,
click on the Printer icon. The Print Setup
window appears.
1. Select the printer you want to use
from the Current Printer pull-down menu
at the top of the Print Setup window.
Available printers are set through the
Windows control panel. See your System
Administrator for information about
installing new printers.
2. Select from the Script Report Layout
pull-down menu.
3. Select from the Rundown Report
Layout menu.
4. Configure the printer using the
appropriate checkboxes in the Script
Options field.
Print Report Layouts may be created by
your System Administrator to provide
preset styles and layouts for printing Scripts and Rundowns. The Print Options
described below will override the settings in those layouts.
Print Options
Any option selected from Print Options only affects the next print job, unless you
select Save as personal defaults before you click OK.
Print Options
Description
Preview
When checked, ENPS shows an on-screen preview
before an item is printed.
Portrait/Landscape
Determines whether items print in portrait or
landscape format. Select one or the other.
Use report layout
orientation
Prints a report with orientation defined for the
currently selected report layout. Make sure you
normally have this option selected so that you
ensure the correct portrait/landscape orientation for
65
The Associated Press
your printout.
Single or Double Line
Spacing
Determines spacing properties for printed items.
1 Column/2 Column
Determines whether scripts are printed using full
page width (1 Column), or in standard two-column
television format (2 Column).
Use report layout
columns
Prints a script with column properties defined for
currently selected report.
Reformat Wire Stories
When checked, eliminates all non-consecutive
carriage returns and line feeds in news wire stories,
generating much cleaner and easier-to-edit material.
This may not work as desired for tabular material
such as scores or stock grids.
Reformat Scripts
When checked, eliminates all non-consecutive
carriage returns and line feeds in a script.
Show MOS
Commands as
Thumbnails
Abbreviates MOS commands. You will want this
option selected unless you are diagnosing a problem
with a MOS item reference.
Save as personal
defaults
Check this option to save the current settings as
your personal default printing options.
Copies
Determines the number of copies generated when
an item is printed.
Any option selected from Print Options will only affect the next print job, unless
you select Save as personal defaults before you click OK.
Printing Scripts
To print a script, you can drag the script title tab to the Printer icon. For additional
printing options you can select Editing Window rover  Print and then select
whether you want to preview the printout, normal or draft print, or select setup.
Choosing Setup provides you with the same options as clicking on the printer
icon at the bottom of the screen.
Printing Rundowns
You have a variety of options of printing Rundowns and associated scripts:
ENPS Basic User’s Guide
66

To print a Rundown using the default Rundown Report layout, select
Rundown rover Print  Rundown only.

To print a Rundown and all of its scripts, select Rundown rover Print 
Rundown and all scripts.

To print a Rundown exactly as it is displayed on the screen, select Rundown
as displayed or Rundown as displayed and scripts.

To selectively print certain scripts, you may mark rows in the Rundown by
pressing Ctrl and then clicking on the row (or by pressing Alt+B) then
pressing Ctrl+P. The corresponding scripts will be printed.
Standard script printing functions are designed for laser printers and are often too
rich in borders and detail for most dot matrix printers.
A special feature for printing scripts in draft format is also available on the
Rundown rover.
If you highlight scripts using Alt+B or by pressing Ctrl and clicking the mouse
button you can select to print all scripts, unmarked scripts, or the Rundown plus
either script options. This allows you to exclude package scripts, for example,
from the printing of the newscast. This option also exists for Newsgathering
Grids.
Printing Newsgathering Grid Items
To print all of the information in a Newsgathering Grid, select Newsgathering
Grid rover  Print  Print Newsgathering Grid rows and contents. To
further narrow the selection, you can also print All rows, Current row, or Selected
rows.
With a Newsgathering Grid item open in an Editing Window, select Editing
Window rover  Print Newsgathering item sub-grid(s), and select any or all
of the linked sub-grids to be printed.
67
The Associated Press
Chapter 16
Waste Bin
Depending upon your access level, you can delete anything except Wire copy.
1. To delete an item from ENPS, drag it to the Waste Bin (Alt+D).
2. Drop the item when the square highlight surrounds the Waste Bin.
3. Click the Waste Bin icon to display the contents of your Personal Waste Bin in
the List Window.
Recovering an Item
Items remain in the Waste Bin for ten days before they are deleted permanently,
although your System Administrator may modify this setting. During that time,
there are two ways to recover an item in either your Personal or Group Waste
Bin:
To recover personal items from the Waste Bin, click on the Waste Bin. The
contents of the Waste Bin appear in the List Window. You can drag an item from
the List Window back into either your Personal folder or Group folder to recover
it. To recover items from a different source, simply click on the Waste Bin rover
and select the desired location.
You can also recover an item using the Search function by completing the
following steps:
1. Click the Search button. The Search window appears.
ENPS Basic User’s Guide
68
2. Under the Corporate Content tab, select My Waste Bin or the Waste Bin
representing your group (in the column on the far right).
3. Type the search criteria in either the Words in Text or the Words in Title field.
4. Press Go. The search results appear in the List Window. Material in your
Personal Waste Bin is available to you from any workstation, no matter where
you log into ENPS.
Group Waste Bin
If an item is deleted from a group work area, such as a Group Folder (i.e.,
Rundown or Newsgathering Grid), it is stored in the Group Waste Bin of the
group from which it originated.
1. To display the contents of a Group Waste Bin in the List Window, verify that
the third or forth folder displays the name of the group you want to search. If you
need to change the display on the folder, click the Group Folder rover and select
the appropriate folder from the Locations menu.
2. Select Waste Bin rover  Group Waste Bin. The results appear in the List
Window. Your Local Waste Bin, where items are stored if placed in the Waste
Bin while you are working offline, can also be accessed by clicking on the Waste
Bin rover.
69
The Associated Press
Chapter 17
Keyboard Shortcuts
ENPS keyboard shortcuts allow you to perform many functions using keystrokes
rather than a mouse. Folder Managers may define custom group macros for the
Shift + F2 – F12 or Ctrl + Shift + F2 – F12 keys. The following
tables list shortcut keys and their descriptions. Refer to the ENPS Advanced
User’s Guide for a complete list of keyboard shortcuts and information on how to
write macros to automate tasks.
Search
Keys
Description
Ctrl+
Shift+B
Launch a Search.
Editing Windows
Keys
Description
Alt+<
Toggles through open items in an Editing Window.
Alt+>
Alt+C
Closes the active item in an Editing Window.
Alt+D
Deletes an item without having to drag and drop it into the
Waste Bin.
Alt+M
Launches the rover menu of the active window.
Alt+P
Toggles between a script and script field list.
Alt+S
Edits the title of a script in an Editing Window.
Alt+T
Send the current script as a Top Line Message.
Alt+X
Closes all open items in an Editing Window.
Ctrl+;
Inserts the current date/time in the text.
Ctrl+A
Highlights all text.
Ctrl+B
Sets font to boldface.
Ctrl+C
Copies highlighted text.
Ctrl+D
Inserts the Duration command.
Ctrl+E
Toggles between full-screen and standard window views.
Ctrl+F
Launches the Find command for finding desired text.
Ctrl+G
Inserts the CG command.
Ctrl+H
Inserts the Notes command.
Ctrl+I
Set font to italics.
ENPS Basic User’s Guide
70
Ctrl+Shift+
I
Inserts the Insert tech instruction command
Ctrl+J
Inserts the Insert command.
Ctrl+K
Inserts the Take command.
Ctrl+L
Inserts the Anchor command.
Ctrl+N
Starts a new script in the bottom window.
Ctrl+O
Toggles between expanded and standard window views.
Ctrl+P
Prints active item.
Ctrl+S
Saves the current item without closing it.
Ctrl+U
Underline text.
Ctrl+V
Pastes previously cut or copied text.
Ctrl+X
Cuts highlighted text.
Ctrl+Z
Activates the Undo command.
End
Moves to bottom (unless personal settings are modified).
Home
Moves to top (unless personal settings are modified).
Page Down
Displays next page.
Page Up
Displays previous page.
Shift +
Delete
Deletes Production Commands.
Shift +
Insert
Pastes previously cut or copied text.
Shift +
Left/Right
Up/Down
Arrows
Highlights text.
Ctrl+
Shift+H
Find and replace text.
Ctrl+Up
arrow
Move cursor to the start of the previous paragraph.
Ctrl+Down
arrow
Move cursor to the start of the next paragraph.
Ctrl+Shift+
Down arrow
Select from the cursor to the end of the paragraph.
List Window
Keys
Description
Alt+M
Launches rover menu.
Arrow Down
Displays next item.
Arrow Up
Displays previous item.
Ctrl+
Select multiple items (where enabled).
71
The Associated Press
Mouse click
Ctrl+3
Display contents of the third folder.
Ctrl+4
Display contents of the fourth folder.
Ctrl+M
Displays list of all current Top Line Messages.
Ctrl+P
Prints a summary of objects displayed in the List Window.
Ctrl+R
Displays today’s Rundowns.
Ctrl+W
Displays news wire items (All Stories).
Ctrl+Y
Displays contents of Personal Folder.
End
Moves to bottom (unless personal settings are modified).
Home
Moves to top (unless personal settings are modified).
Page Down
(PgDn)
Displays next page.
Page Up
(PgUp)
Displays previous page.
Rundowns & Newsgathering Grids
Key
Description
Alt+A
Moves the selected block of items above the currently
selected row.
Alt+B
Marks/selects blocks of items.
Alt+M
Launches rover menu.
Alt+
Shift+B
Clears any marked/selected items.
Ctrl+E
Toggles between full-screen and standard views.
Ctrl+I
Inserts a new row.
Ctrl+O
Opens item.
Ctrl+P
Prints item.
Ctrl+R
Displays today’s Rundowns in the third folder.
Rovers
Key
Alt+1
Description
Alt+2
Launches the Personal Folder rover.
Alt+3
Launches the Group Folder rover.
Alt+4
Launches the Fourth Folder rover.
Alt+5
Launches the Search Folder rover.
Alt+6
Launches the Printer icon rover.
Alt+7
Launches the Messaging icon rover.
Alt+8
Launches the Waste Bin icon rover.
Launches the Wires Folder rover.
ENPS Basic User’s Guide
72
Alt+9
Launch the Media Control rover.
Alt+0
Launch the My ENPS Configuration rover.
Top Line Message Area
Key
Ctrl+M
Description
Ctrl+T
Starts a new Top Line Message.
Ctrl+1
Opens the latest Messages queue item in an Editing
Window.
Ctrl+2
Opens the latest Urgent queue item in an Editing Window.
Displays list of all current personal Top Line Messages in
the List Window.
Universal Commands
Key
Alt+left &
right arrow
Ctrl+Q
73
Description
Moves focus between windows.
Exit ENPS.
The Associated Press
Index
Alert sounds....................................................................................................... 58
Anchor ............................................................................................................... 24
Approve items.................................................................................................... 21
Archives............................................................................................................. 62
Automation ........................................................................................................ 24
Calculating......................................................................................................... 26
Calendar ...................................................................................................... 30, 61
Change read rate .............................................................................................. 25
Character generator .......................................................................................... 24
chat.................................................................................................................... 51
Connecting to a backup system ........................................................................ 63
Contacts ............................................................................................................ 45
Corporate folder................................................................................................. 13
Duration ............................................................................................................. 24
Editing Windows ................................................................................................ 11
folder tabs ............................................................................................... 11
item properties ........................................................................................ 12
ENPS desktop ..................................................................................................... 9
feature set............................................................................................................ 7
Folders
customizing ............................................................................................. 57
filtering by item type ................................................................................ 60
moving items ........................................................................................... 61
setting favorites....................................................................................... 61
Follow-Me Messaging ....................................................................................... 50
Forward Searches ....................................................................................... 42, 43
Group folder....................................................................................................... 12
Import/export ..................................................................................................... 22
Insert.................................................................................................................. 24
Keyboard shortcuts ........................................................................................... 70
Editing Windows ..................................................................................... 70
List Window............................................................................................. 71
messages................................................................................................ 73
Newsgathering Grids .............................................................................. 72
rovers ...................................................................................................... 72
Rundowns ............................................................................................... 72
Search..................................................................................................... 70
top line area ............................................................................................ 73
universal commands ............................................................................... 73
List Window ......................................................................................................... 9
item limit .................................................................................................. 10
Mark not to be broadcast................................................................................... 22
messaging ......................................................................................................... 14
maximum message characters ............................................................... 47
Messaging
reading messages................................................................................... 49
rover ............................................................................................47, 48, 50
MOS ..............................................................See ENPS Advanced User's Guide
My ENPS ..................................................................................................... 13, 16
Newsgathering Grids
extraction................................................................................................. 33
opening ................................................................................................... 30
printing .................................................................................................... 67
text entry ................................................................................................. 31
ENPS Basic User’s Guide
74
Notes ................................................................................................................. 25
Personal folder .................................................................................................. 12
Printers
setting up................................................................................................. 65
printing............................................................................................................... 13
rover ........................................................................................................ 13
Production commands....................................................................................... 24
formatting ................................................................................................ 25
Read rate..................................................................................................... 26, 27
changing the read rate ............................................................................ 27
Read-ins ............................................................................................................ 47
rovers
Messaging......................................................................................... 47, 48
Rovers
Messaging............................................................................................... 50
printing .................................................................................................... 13
Search..................................................................................................... 39
Wires folder ............................................................................................. 15
Rundowns
saving layout ........................................................................................... 57
sizing buttons .......................................................................................... 32
viewing with personal layout ................................................................... 57
Scripts
backups................................................................................................... 28
copy or moving text................................................................................. 23
Duration command.................................................................................. 27
editing...................................................................................................... 26
locked...................................................................................................... 19
printing .................................................................................................... 21
production commands............................................................................. 24
saving...................................................................................................... 27
starting a script........................................................................................ 19
structuring ............................................................................................... 25
timing....................................................................................................... 26
Search .........................................................................................................13, 33
date parameters................................................................................ 36, 37
ENPS Content option.............................................................................. 35
item type.................................................................................................. 36
logical operators...................................................................................... 35
rover ........................................................................................................ 39
script properties ...................................................................................... 36
simple...................................................................................................... 35
viewing results ........................................................................................ 34
wildcard searches ................................................................................... 35
work area ................................................................................................ 36
searching
see Search .............................................................................................. 13
Show prior versions........................................................................................... 22
starting ENPS ...................................................................................................... 9
technical support ................................................................................................. 6
Timeout on Connect message .......................................................................... 64
Top line area...................................................................................................... 11
message queue limit ............................................................................... 11
messages queue..................................................................................... 11
urgent queue ........................................................................................... 11
Urgent news wires............................................................................................. 15
75
The Associated Press
clearing the queue .................................................................................. 15
Waste Bin .......................................................................................................... 14
Group Waste Bin..................................................................................... 69
personal Waste Bin................................................................................. 68
Personal Waste Bin ................................................................................ 68
purging items........................................................................................... 14
searching................................................................................................. 68
Waste Bin icon ........................................................................................ 68
Web browser ..................................................................................................... 54
Wires
All Stories option ..................................................................................... 15
printing .................................................................................................... 59
rover ........................................................................................................ 15
viewing .................................................................................................... 15
viewing by category ................................................................................ 15
Wires folder ....................................................................................................... 12
Working offline................................................................................................... 63
ENPS Basic User’s Guide
76