CITY OF BLOOMINGTON COUNCIL MEETING AGENDA 109 E. OLIVE MONDAY, FEBRUARY 24, 2014 7:00 P.M. 1. Call to order 2. Pledge of Allegiance to the Flag 3. Remain Standing for a Moment of Silent Prayer 4. Roll Call of Attendance 5. Recognition/Appointments A. Appointment of Ward 5 Alderman. (Recommend that the Appointment be approved.) B. Oath of Office – Ward 5 Alderman 6. Consent Agenda A. Council Proceedings of February 10, 2014. (Recommend that the reading of the minutes of the previous Council Proceedings of February 10, 2014 be dispensed with and the minutes approved as printed.) B. Bills and Payroll. (Recommend that the Bills and Payroll be allowed and the orders drawn on the Treasurer for the various amounts as funds are available.) C. Appointment to the Bloomington – Normal Economic Development Council Board. (Recommend that the Appointment be approved.) D. Analysis of Bids for the Bloomington Fire Department Vehicle Fuel Exhaust Extrication Systems. (Recommend that the bids be rejected and the project be rebid in Fiscal Year (FY) 2015.) E. Analysis of Bids for New Freezer / Refrigerator for Miller Park Zoo. (Recommend that the bid for a new freezer / refrigerator be awarded to US Mechanical Services, in the amount of $32,195, and the Procurement Manager be authorized to issue a Purchase Order for same.) 7. F. Purchase of Replacement Desktop, Notebook and Workstation Computers. (Recommend that the purchase of one hundred twenty-nine (129) Hewlett Packard ProDesk 600 G1 Small Form Factor Personal Computers, twelve (12) Hewlett Packard ProBook 650 G1 Notebook Personal Computers and nineteen (19) Hewlett Packard Z230 Tower Workstation Computers, using the formal Western States Contracting Alliance contract for a total of $110,636 be approved, and the Procurement Manager be authorized to issue a purchase order for same.) G. Contract Amendment with Microsurfacing Contractors, LLC for 2013 Washington Street Micro-Surfacing Contract. (Recommend that the Amendment to the Contract for 2013 Washington Street Micro-Surfacing, with Microsurfacing Contractors, LLC, in the amount of $3,543.30, be approved.) H. Supplemental Motor Fuel Tax Resolution for Airport Rd. (Rt. 9 to Gill St.) MFT Section 97-00315-00-RP. (Recommend that the supplemental resolution in the amount of $171,886.25 be adopted.) I. Supplemental Motor Fuel Tax Resolution for Downtown Intersection Improvements MFT Section 02-00328-00-TL. (Recommend that the supplemental resolution in the amount of $9,700.55 be adopted.) J. Adoption of the 2012 editions of the International Building, Residential, Fire, Mechanical, Fuel Gas and Energy Codes; as well as the adoption of the 2014 edition of the National Electric Code. (Recommend that the International Codes and National Electric Code be adopted and the Ordinance passed.) K. Suspension of Ordinances to Allow Consumption of Alcohol at Miller Park Pavilion on March 8, 2014. (Recommend that the Ordinance be passed.) L. Composition of the Citizen’s Beautification Committee. (Recommend that the Text Amendment be approved and the Ordinance be passed.) M. Community Garden Land Lease Agreement Renewal. (Recommend that the Land Lease Renewal Agreement with Sunrise Co. LLC, in the amount of $1.00 per year, be approved and the Mayor and City Clerk be authorized to execute the necessary documents.) Regular Agenda A. Joint Bloomington-Normal RFP and Agreement for Solid Waste Disposal (landfill) Services. (Recommend that the RFP for Solid Waste Disposal Services be awarded to Allied Waste Services (Republic) and the Mayor and City Clerk be authorized to execute the necessary documents.) (15 minutes) B. City Manager Proposed FY 2014/2015 Budget Presentation (45 minutes) 8. City Manager’s Discussion 9. Mayor’s Discussion 10. City Aldermen’s Discussion 11. Executive Session – cite section 12. Adjournment 13. Notes Item 5A. Appointment of Ward 5 Alderman Will be provided via addendum FOR COUNCIL: February 24, 2014 SUBJECT: Council Proceedings of February 10, 2014 RECOMMENDATION/MOTION: That the reading of the minutes of the previous Council Proceedings of February 10, 2014 be dispensed with and the minutes approved as printed. STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services. STRATEGIC PLAN SIGNIFICANCE: Objective 1d. City services delivered in the most costeffective, efficient manner. BACKGROUND: The Council Proceedings of February 10, 2014 have been reviewed and certified as correct and complete by the City Clerk. In compliance with the Open Meetings Act, Council Proceedings must be approved within thirty (30) days after the meeting or at the Council’s second subsequent regular meeting whichever is later. In accordance with the Open Meetings Act, Council Proceedings are made available for public inspection and posted to the City’s web site within ten (10) days after Council approval. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Not applicable. FINANCIAL IMPACT: Not applicable. Respectfully submitted for Council consideration. Prepared by: Recommended by: David A. Hales City Manager Tracey Covert, City Clerk Attachments: Attachment 1. Draft Council Proceedings for February 10, 2014 ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other FOR COUNCIL: February 24, 2014 SUBJECT: Bills and Payroll RECOMMENDATION/MOTION: That the bills and payroll be allowed and orders drawn on the Treasurer for the various amounts as funds are available. STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services. STRATEGIC PLAN SIGNIFICANCE: Objective 1d. City services delivered in the most costeffective, efficient manner. BACKGROUND: The list of bills and payrolls will be posted on the City’s website on February 20, 2014. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Not applicable. FINANCIAL IMPACT: Total disbursements information will be provided via addendum. Respectfully submitted for Council consideration. Prepared by: Tracey Covert, City Clerk Financial & budgetary review by: Patti-Lynn Silva, Director of Finance Recommended by: David A. Hales City Manager ______________________________________________________________________________ Motion: Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other FOR COUNCIL: February 24, 2014 SUBJECT: Appointment to the Bloomington – Normal Economic Development Council Board RECOMMENDATION/MOTION: That the Appointment be approved. STRATEGIC PLAN LINK: Goal 3. Grow the local economy. STRATEGIC PLAN SIGNIFICANCE: Objective 3e. Strong working relationship among the City, businesses, economic development organizations. BACKGROUND: I ask your concurrence in the appointment of Jim Fruin of 3001 Thornwood, Bloomington, 61704 to the Bloomington-Normal Economic Development Council Board. His expiration date is December 31, 2014. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Mayor contacts all recommended appointments. FINANCIAL IMPACT: None. Respectfully submitted for Council consideration. Prepared by: Kathryn Buydos, Executive Asst. Recommended by: Tari Renner Mayor ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other FOR COUNCIL: February 24, 2014 SUBJECT: Analysis of Bids for the Bloomington Fire Department Vehicle Fuel Exhaust Extrication Systems RECOMMENDATION/MOTION: That the bids be rejected and the project be rebid in Fiscal Year (FY) 2015 STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services. STRATEGIC PLAN SIGNIFICANCE: Objective 1a. Budget with adequate resources to support defined services and levels of services. BACKGROUND: On November 26, 2013, at 2:00 P.M., bids were publicly opened and read for the Bloomington Fire Department Vehicle Fuel Exhaust Extrication Systems project. The bids were as follows: Company Ward Diesel Filter Midwest Air Products Clean Air Concepts Option 1 Option 2 Hasting Air Energy Location Elmira, NY Elmwood Park, IL Indianapolis, IN New Berlin, WI Base Bid Incomplete package $167,695 Alternate Bid $123,431 $133,258 $170,244 $146,129 $161,168 $205,611 $201,195 The Base Bid included Stations #1, 2 and 3 and the Alternate Bid included stations #1, 2, 3 and 4. The budget for the design and installation of vehicle fuel exhaust extraction systems project is $88,000. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: The Bid Letting was advertised in The Pantagraph on October 25, 2013. Ward Diesel Filter, Midwest Air Pro, Clear Air Concepts and Hastings Air Energy were notified of the bid letting. FINANCIAL IMPACT: The lowest apparent, responsible, responsive bid was $123,431. This is $35,431.00 above the FY 2014 budgeted amount of $88,000 in the Capital Improvement Fund (40100100 - 72140). This can be located in the FY 2014 budget book titled “Other Funds & Capital Improvement Program” on pages 106 & 310. The Fire Department is proposing the vehicle exhaust system in the FY 2015 Capital Improvement budget for $160,000. Respectfully submitted for Council consideration, Prepared by: D/C Eric Vaughn, Administration Jon C. Johnston, Procurement Manager Reviewed by: Michael S. Kimmerling, Fire Chief Financial & budgetary review by: Carla A. Murillo, Budget Manager Chris Tomerlin, Budget Analyst Legal review by: Rosalee Dodson, Asst. Corporation Counsel Recommended by: David A. Hales City Manager Attachments: Attachment 1. Record of Bid Opening for Bid #2014-31. ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other FOR COUNCIL: February 24, 2014 SUBJECT: Analysis of Bids for New Freezer / Refrigerator for Miller Park Zoo RECOMMENDATION/MOTION: That the bid for a new freezer / refrigerator be awarded to US Mechanical Services, in the amount of $32,195, and the Procurement Manager be authorized to issue a Purchase Order for same. STRATEGIC PLAN LINK: Goal 2. Upgrade City infrastructure and facilities, and Goal 5. Great place – livable, sustainable City. STRATEGIC PLAN SIGNIFICANCE: Objective 2d. Well-designed, well maintained City facilities emphasizing productivity and customer service, and 5d. Appropriate leisure and recreational opportunities responding to the needs of the residents. BACKGROUND: The new freezer / refrigerator will be utilized by Zoo staff for animal food cold storage. The current freezer is 13’ x 7’ and was purchased in 1995. It has had a number of repairs over the last few years. The current unit is 50’ away from the kitchen where the majority of diets are prepared. This freezer is the only walk-in freezer the Zoo maintains. Staff must pay close attention, as we are not able to have full orders of fish or meat at the same time. It takes staff time to monitor as it is a balancing act. The new unit will have a 4’ x 11’ refrigerator and a 16’ x 11’ freezer. This unit should provide the necessary chilled space to allow the Zoo to order larger quantities of animal food at a time and save on staff time unloading and freight costs. The additional refrigerated and larger freezer spaces should provide enough room as the Zoo’s exhibits and animal collection change over time. The new unit will be attached to the kitchen and allow the staff to be more efficient with their time since they do not have to walk to the old unit. On Tuesday, February 4, 2014, at 2:00 pm, bids were publicly opened and read for the new freezer / refrigerator for the Miller Park Zoo. The bids received were as follows: Name Polar King Serv- U Henson Robinson Co. *US Mechanical Services Geneva Scientific Culinary Depot City / State Fort Wayne, IN Champaign, IL Springfield, IL Mandatory City Documents and Signed Add. #1 Combined Unit Cost Alt. A Alt. B Alt. C No Bid TOTAL BID All Alts. No Bid Yes Yes $30,980 N/A $780 N/A N/A Yes Yes $38,123 N/A $715 $5,225 $44,063 Bloomington, IL Yes Yes $30,445 N/A $750 $1,000 $32,195 Fontana, WI Yes Yes $38,299 N/A N/A N/A N/A Monsey, NY Yes No $22,335 N/A N/A N/A N/A * - Recommended bid Alternative A - 5” and 6” insulated walls Alternative B - 2’ x 2’ access door in the back of the freezer to assist loading and unloading Alternative C - Demolition of wall cut to accommodate the new kitchen doorway which, when complete, compliments area around the doorway. When considering the base bid plus Alternatives B and C, which staff recommends needing, US Mechanical Services provided the lowest, best, complete bid package of $32,195. Culinary Depot did provide a lower base bid but it did not include a required Addendum which makes their bid non-compliant. Their base bid did not provide necessary specific details on the model of refrigerator / freezer they were bidding. Culinary Depot also did not provide any alternative bids and therefore their bid is not consistent with other bids received. Culinary Depot included no local references. Staff estimates that to fully investigate the Culinary Depot bid that costs could easily exceed the possible cost savings. US Mechanical Services will provide a combination walk in cooler / freezer manufacturer, U.S. Coolers. Cooler condensing unit: BOHN model: MOH010X63CFM Cooler evaporator coil: BOHN model: SME090BEE Freezer condensing unit: BOHN model: MOZ045L63CF Freezer evaporator coil: BOHN model: LET090BEK COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Public notice of the bid was placed in The Pantagraph and on City’s website on January 15, 2014 and five (5) bids were opened on February 4, 2014. FINANCIAL IMPACT: Funds for this purchase were approved in the FY 2014 budget under Miller Park Zoo - Capital Outlay Equipment Other than Office (10014136 - 72140). Stakeholders can locate this in the FY 2014 Budget Book titled “Budget Overview & General Fund” on page 236. Respectfully submitted for Council consideration. Prepared by: Jay Tetzloff, Zoo Superintendent Reviewed by: John R. Kennedy, Director of Parks, Rec & Cultural Arts Reviewed by: Barbara J. Adkins, Deputy City Manager Financial & budgetary review by: Chris Tomerlin, Budget Analyst Carla A. Murillo, Budget Manager Recommended by: David A. Hales City Manager Attachments: Attachment 1. US Cooler brochure Attachment 2. Unit diagram ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other FOR COUNCIL: February 24, 2014 SUBJECT: Purchase of Replacement Desktop, Notebook and Workstation Computers RECOMMENDATION/MOTION: That the purchase of one hundred twenty-nine (129) Hewlett Packard ProDesk 600 G1 Small Form Factor Personal Computers, twelve (12) Hewlett Packard ProBook 650 G1 Notebook Personal Computers and nineteen (19) Hewlett Packard Z230 Tower Workstation Computers, using the formal Western States Contracting Alliance contract for a total of $110,636 be approved, and the Procurement Manager be authorized to issue a purchase order for same. STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services. STRATEGIC PLAN SIGNIFICANCE: Objective 4. City services delivered in the most costeffective, efficient manner. Scheduled replacement of aging computing technology is critical in maintaining, securing and efficiently managing the City’s information technology and the data that it protects. BACKGROUND: Staff is requesting Council approval to replace aging desktop, notebook (laptop) and high performance workstation computers. The oldest of the computers being replaced were originally purchased in FY 2004 while the newest were purchased in FY 2008, making their age range between six (6) and ten (10) years old. They are under-performing, experiencing increasing hardware repair issues and are affecting staff efficiency. Industry standard replacement cycle for these types of computers is typically four (4) to five (5) years. With this year’s purchase, we will be back on a normal replacement schedule for these types of computers. Staff intends to purchase these computers through the Hewlett Packard Western States Contract Alliance contract, WSCA/NASPO (B27164), which is a previously competitively bid contract. Further detail about the specifications and pricing of these computers can be found in the table below and the attached proposal and specification sheet information. Qty 129 12 19 Description HP ProDesk 600 G1 Small Form Factor HP ProBook 650 G1 Notebook HP Z230 Tower Workstation Unit Price $580 $920 $1,304 Total Cost Extended Price $74,820 $11,040 $24,776 $110,636 Also attached is a spreadsheet showing the machines being replaced and their originally scheduled replacement date. The replacement date is scheduled four (4) years from the date of purchase by default. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Not applicable. FINANCIAL IMPACT: Funds for this purchase were approved in the FY 2014 budget under Information Services – Office Supplies (10011610-71010). Stakeholders can locate this in the FY 2014 Budget Book titled “Budget Overview & General Fund” on page 186. Respectfully submitted for Council consideration. Prepared by: Scott Sprouls, Information Services Director Reviewed by: Barbara J. Adkins, Deputy City Manager Financial & budgetary review by: Carla A. Murillo, Budget Manager Legal review by: Jeff Jurgens, Corporate Council Recommended by: David A. Hales City Manager Attachments: Attachment 1. Price Quotation Attachment 2. PC data sheets Attachment 3. List of City machine replacements ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other PRICE QUOTATION Quote Number: Page 1 of 3 9251871-5 February 14, 2014 Quote Date : February 14, 2014 Revised Date : March 16, 2014 Expires: Ronald Anderson Provided by: Scott Sprouls CITY OF BLOOMINGTON Contract: WSCA/NASPO (B27164) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. Description Qty. Unit Price Extended $580.00 $74,820.00 Group: A 1. C8T89AV C7T41AV#ABA C8T81AV D8B66AV C8T51AV C8T57AV C8U15AV E0N05AV#ABA C8N39AV XL531AV C8N61AV C8T44AV#ABA C8T86AV#ABA -Configurable- HP ProDesk 600 G1 Small Form Factor Desktop PC - C8T89AV Pre-Approved Pricing Product - HP ProDesk 600 G1 Small Form Factor Desktop PC Operating systems - Windows 7 Home Premium 64-bit Chipset - Intel® Q85 Express Chipset 129 Chassis configuration - HP ProDesk 600 SFF STD Chassis Processor - Intel Core i5-4570 3.2G 6M HD 4600 CPU Memory - 4GB DDR3-1600 DIMM (1x4GB) RAM Hard drives - 500GB 7200 RPM 3.5 HDD Optical drive - SuperMulti DVDRW Optical Drive Graphics - No Item Selected Integrated Network - Intel® I217LM Gigabit Network Connection Keyboard - HP USB Standard Keyboard Mouse - HP USB Mouse Stand - HP SFF Chassis Tower Stand Packaging - Single Unit (SFF) Packaging Warranty - 3/3/3 SFF Warranty Country kit - HP ProDesk 600 Country Kit (Includes a Quick Setup & Getting Started manual in English and a country-specific power cord) SUB TOTAL : $74,820.00 Group: B 2. D9S34AV E0X26AV#ABA VM939AV Configurable - HP ProBook 650 G1 Notebook PC Discrete Graphics HP Mobile Broadband D9S34AV Pre-Approved Pricing Product - HP ProBook 650 G1 Notebook PC, with Mobile Intel® QM87 chipset, Radeon™ HD 8750M (1GB) Graphics for inclusion of Wireless WAN Module Operating system - Windows 7 Home Premium 32 OS Label - Genuine Windows 7 Logo 12 $920.00 Note: For detailed warranty information, please link to “URL” for more information www.hp.com/go/specificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. $11,040.00 PRICE QUOTATION Quote Number: Page 2 of 3 9251871-5 February 14, 2014 Quote Date : February 14, 2014 Revised Date : March 16, 2014 Expires: Ronald Anderson Provided by: Scott Sprouls CITY OF BLOOMINGTON Contract: WSCA/NASPO (B27164) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. E5T59AV D5U71AV XU979AV E5T73AV D9S50AV D3B22AV D3B18AV D9S41AV E5T75AV D9S67AV E5V25AV#ABA D9S76AV D9S56AV D9S63AV D9S58AV E5T56AV F4F81AV#ABA E0X22AV#ABA D9S30AV E5T78AV#ABA B3M72AV Description Qty. Unit Price Extended Processor - Intel® Core™ i5-4330M (2.80 GHz w/Turbo, 3 MB L3 Cache) Processor with HD Graphic 4600 Processor label - Intel Core i5 vPro Label ENERGY STAR® label - Estar Label - If any (MSOS) is selected, then MISC eStar label (XU979AV) must be selected Chipset - Mobile Intel® QM87 chipset Intel® vPro Technology - Intel® vProTM Technology Enabled (w/MSOS or FreeDos - not available with Linux) Display - 15.6 inch LED FHD SVA Anti-Glare (1920x1080) for Wireless WAN and Webcam Integrated camera - Integrated HD Webcam Memory - 4 GB 1600 MHz DDR3 SDRAM (1D) Internal Storage - 320 GB 5400 rpm SATA hard drive Flash Cache - No Flash Cache Upgrade Bay - DVD±RW SuperMulti DL Drive Keyboard - DualPoint Keyboard Wireless LAN - Intel 7260ac 802.11 a/b/g/n/ac (2x2) + Bluetooth 4.0 Modem - No Modem HP Mobile Broadband - No HP Mobile Broadband Security - No Integrated Fingerprint Reader AC Adapter - 90 Watt Smart nPFC AC Adapter Power Cord - Power Cord - 1.0 Meters Country Kit - Destination Country Kit Localization - NA English Battery - 6-cell (55 WHr) Lithium-Ion Battery Long Life - if 3 yr warranty is selected you MUST select 3 year Battery Warranty Card Warranty - 3/3/0 Warranty Misc Warranty Documentation - Warranty 3 YR Battery Documentation- - Required if (BATT3yr) and(WARR3yrUS) is selected Note: - Additional accessories added from categories below will ship and invoice separately. SUB TOTAL : Group: C Note: For detailed warranty information, please link to “URL” for more information www.hp.com/go/specificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. $11,040.00 PRICE QUOTATION Quote Number: Page 3 of 3 9251871-5 February 14, 2014 Quote Date : February 14, 2014 Revised Date : March 16, 2014 Expires: Ronald Anderson Provided by: Scott Sprouls CITY OF BLOOMINGTON Contract: WSCA/NASPO (B27164) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. 3. D1P34AV D5K48AV#ABA D5G61AV D5G46AV D1P36AV#ABA D5H74AV D5G57AV D5G66AV D1P64AV XU923AV XU933AV D5H26AV D1P45AV#ABA Description Qty. D1P34AV -Configurable- HP Z230 Windows Tower Workstation Pre-Approved Pricing Product - HP Z230 Windows Tower Workstation 19 Unit Price Extended $1,304.00 $24,776.00 Operating systems - Windows® 7 Home Premium Edition 64bit (Protect Tools Not Supported) Processor - Intel® Xeon E3-1230v3 3.3 GHz (up to 3.7GHz) 8MB 80W GT0 4C HT CPU Chassis configuration - HP Z230 Tower 400W 92% efficient Chassis Country kit - HP Z230 Workstation Country Kit Graphics - NVIDIA Quadro K2000 2GB DL-DVI(I)+DP+DP 1st No cables included Graphics Memory - 16GB DDR3-1600 ECC (2x8GB) Unbuffered RAM 1st hard drive - 500GB 7200 RPM SATA 1st Hard Drive Optical drive - Slim SuperMulti DVDRW SATA Optical Drive Keyboard - Not Included Keyboard Mouse - Not Included Mouse Packaging - HP Single Unit (Tower) Packaging Warranty - HP 5-5-5 Tower Warranty $24,776.00 SUB TOTAL : TOTAL PRICE : $110,636.00 To ensure the accurate and timely processing of your order, please include quote # 9251871-5 on your Purchase Order. Comments: Note: For detailed warranty information, please link to “URL” for more information www.hp.com/go/specificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. HP ProDesk 600 G1 and ProOne 600 G1 family data sheet HP ProDesk 600 G1 and ProOne 600 G1 Business PCs HP recommends Windows. For more information visit hp.com June 2013 HP recommends Windows. Productivity and manageability in one. Give busy workers the edge they need to stay ahead. This PC's optional solid-state hybrid drive1 responds to the speed of work and opens applications right away. Powerful security businessclass and management software frees up IT staff time. HP ProDesk 600 G1 Business PCs Less waiting around Speedy and responsive to keep pace with your multitasking. Quickly open new files and switch applications with less wait time, thanks to a solid-state hybrid drive.1 Small form factor Power through your day with greater speed and performance. Get the latest in processing technology with your choice of 4th generation Intel® Core™ processors.2 Easily share your internet connection with your devices and help colleagues get online fast with HP Wireless Hotspot.3 Keep everything in sight Watch your inbox while working on other tasks. There’s plenty of screen room for all of your work with support for multiple displays.4 Make the most of virtual conferencing. Bring work to life through rich sound and video with DTS Sound+ and an HD webcam.5,6 Keep your most important devices easily connected. Access and transfer data fast with two front USB 3.0 ports. Share presentations, videos, and other content—no cables needed. WiDi Intel® Wireless Display lets you connect your ProDesk to projectors and other WiDi-ready devices.7 Put in more face time. You’re ready for web chats and conferences with Skype™ pre-configured on your HP ProDesk 600 G1. It’s almost as good as being there.5,6 Hassle-free security and management HP Client Security software suit helps you quickly and easily encrypt your hard drive, permanently delete unwanted or discarded data8, restrict unauthorized access, and more.9 Tower Stay up and running. HP BIOS Protection10 offers enhanced protection against virus attacks and other security threats, and is designed to help prevent data loss and reduce downtime. You can help safeguard your data with easy backup and recovery, using HP Recovery Manager.11 Securely store all of your passwords and speed up access to your favorite password protected applications with HP Password Manager.12 Get right to the updates you need and spend less time managing updates with HP Support Assistant. Plan with confidence Get more out of your investment. The HP ProDesk 600 G1 is designed for a long lifecycle, with platform stability up to 30 months. HP ProDesk PCs are rigorously tested to help ensure reliability. During the HP Total Test Process, our PCs experience 115,000 hours of performance trials to help get you through your business day. Add a little style to the workplace. HP business PCs feature a new industrial design with rounded edges and other features to help the system look newer for longer. 2 HP recommends Windows. Design, productivity and security, all-in-one. Tackle your to-do list with more efficiency and less clutter, using this all-in-one PC. Count on builtin security features and manageability to free up time for your IT team. HP ProOne 600 G1 All-in-One Business PC . Keep everything in sight Watch your inbox while working on other tasks. There’s plenty of screen room for all of your work with optional support for up to four external displays.4 Make the most of virtual conferencing. Bring work to life through immersive surround sound with deep, rich bass and crystal clear dialog using DTS Studio+ and an optional HD Webcam. 5,6 Hassle-free security HP Client Security suite helps you quickly and easily encrypt your hard drive, permanently delete unwanted or discarded data, restrict unauthorized access, and more. 9 No more remembering passwords. HP Password Manager12 lets you quickly log in to various online accounts. Now your passwords can be longer and more secure. Do more by reclaiming your workspace Stay organized and free up more room for work. This space-saving all-in-one has several stand options, and easily mounts on the wall.13 The hub of your mobile world Speed up charging with a fast charging USB port. The nearly 2.8x stronger charging current helps compatible devices charge faster than standard USB 3.0 ports. 14 Easily share your internet connection with your devices and help colleagues get online fast with HP Wireless Hotspot.3 Maintain tighter control over device security. Use the optional integrated near-field communications (NFC) capabilities to support custom applications such as advanced user authentication.15 Fast-track your performance Quickly open new files and switch applications with less wait time thanks to solid-state drives and solid-state hybrid drive options.1 Get the latest processing technology with a choice of 4th generation Intel® Core™ processors.2 Make better use of your workspace. HP ePrint makes wireless printing simple--no need for drivers.17 Get the team together. This Microsoft Lync qualified all-in-one is designed for productive virtual meetings with team members near and far.6,17 Plan with confidence Get more out of your investment. The HP ProOne 600 G1 is designed for a long lifecycle, with platform stability up to 30 months. HP ProOne PCs are rigorously tested to help ensure reliability. During the HP Total Test Process, our PCs experience 115,000 hours of performance trials to help get you through your business day. Spend less time managing updates with HP Support Assistant. You can also safeguard your data with easy backup and recovery, using HP Recovery Manager.11 3 HP recommends Windows. HP ProDesk 600 G1 and ProOne 600 G1 Family Series ProDesk ProDesk ProOne Model Small Form Factor Tower All-in-One Operating systems Pre-installed (availability varies by region): Windows 8 Pro (64-bit)* Windows 8 (64-bit)* Windows 7 Ultimate (64-bit)** Windows 7 Professional (32-bit)** Windows 7 Professional (64-bit)** Windows 7 Professional (32-bit) (available through downgrade rights from Windows 8 Pro)*** Windows 7 Professional (64-bit) (available through downgrade rights from Windows 8 Pro)*** Windows 7 Home Premium (32-bit)** Windows 7 Home Premium (64-bit)** Windows 7 Home Basic (32-bit)**, ǂ FreeDOS 2.0 Novell SUSE Linux Enterprise Desktop 11 Processors2 4 Intel® 4th Generation Core™ i5, i7 Processors - Intel® Stable Image Platform Program (SIPP) supported Chipset Intel® 8 Series (Q85) Intel® 8 Series (Q85) Intel® 8 Series (Q85) Display Displays sold separately Displays sold separately 21.5" diagonal IPS widescreen WLED backlit anti-glare LCD; maximum resolution of 1920 x 1080 Webcam and microphone Webcam sold separately Webcam sold separately Optional integrated 2 MP webcam and dual microphone array Memory18 1600 MHz DDR3 SDRAM; (4) DIMM slots enabling up to 32GB, dual channel memory support19 1600 MHz DDR3 SDRAM; (4) DIMM slots enabling up to 32GB, dual channel memory support19 1600 MHz DDR3 SDRAM; (2) SODIMM slots enabling up to 16GB, dual channel memory support19 Internal storage21 Up to 500GB SATA hard drive; up to 500GB self-encrypting solid state drive; up to 160GB solid state drive Up to 1TB solid state hybrid drive1; up to 2TB SATA hard drive; 500GB SATA self-encrypting drive; 256GB self-encrypting solid state drive; up to 160GB solid state drive Removable storage Slim DVD-ROM drive21, Slim SuperMulti DVD drive21, Slim BDXL Blu-ray Writer drive 21,22 SD Media Card Reader, Slim DVD-ROM drive21, Slim SuperMulti DVD drive21, Slim BDXL Bluray Writer drive 21,22 Expansion slots (2) PCI Express x1 (v2.0) (1) PCI Express x 16 (v2.0 – wired as x4) (1 )PCI Express x16 (v3.0) (2) PCI Express x1 (v2.0) (1) PCI Express x 16 (v2.0 – wired as x4) (1 )PCI Express x16 (v3.0) (1) Optional PCI (v2.3) (1 )MiniPCIe half-length (used by wireless LAN module) (1) MXM 3.0 Type A – 35W (1 ) mSATA Graphics Integrated Intel® HD Graphics; Discrete AMD Radeon HD 8350, 849023, NVIDIA NVS 310, 315, graphics optional Integrated Intel® HD Graphics; Discrete AMD Radeon HD 8350, 849023, NVIDIA NVS 310, 315, or NVIDIA GeForce GT630 graphics optional Integrated Intel® HD Graphics; Discrete AMD® Radeon HD 7650A 2GB DDR3 MXM graphics optional Audio DTS Studio Sound, Realtek ALC 221 Audio (all ports stereo), microphone and headphone jacks, stereo audio line out and integrated speaker DTS Sound+, DTS Studio Sound (optional), Realtek ALC 3228 Audio – 16 & 24-bit PCM, microphone and headphone jacks, stereo audio line out and high performance integrated stereo speakers Communications Integrated Intel® I217LM Gigabit Network Connection; optional wireless LAN card available Integrated Intel® I217LM Gigabit Network Connection; optional wireless LAN cards and Near Field Communication (NFC) available15 Ports and connectors Front: (2 )USB 2.0 ports, (2) USB 3.0 ports, microphone, headphone, Rear: (4) USB 2.0 ports, (2) USB 3.0 ports, stereo audio out, line in, RJ-45 Ethernet, PS/2 mouse and keyboard, VGA, (2) DisplayPort with multistream4, power connector, RS-232 serial port Side: (2) USB 3.0 ports (including 1 fast charging), microphone, headphone, SD media card reader (optional) Rear: (2) USB 3.0 ports, (2) USB 2.0 ports, stereo audio out, RJ-45 Ethernet, PS/2 mouse and keyboard, DisplayPort with multi-stream13, power connector, RS-232 serial port Input devices PS/2 keyboard, USB keyboard, Wireless Keyboard and Mouse, USB CCID SmartCard keyboard, USB PS/2 Washable keyboard, PS/2 mouse, USB Optical mouse, USB 1000dpi Laser mouse, USB PS/2 Washable Scroll mouse Power Internal 240W Power Supply, Active PFC, up to 94% efficient25 Internal 320W Power Supply, Active PFC, up to 94% efficient25 Internal 180W Power Supply, Active PFC, up to 91% efficient Security TPM 1.2, SATA port disable, Drive lock, serial/parallel/USB port enable/disable, removable media write/boot control, poweron password, setup password, Solenoid Hood Lock/Sensor, support for chassis padlocks and cable lock devices TPM 1.2, SATA port disable, Drive lock, serial/parallel/USB port enable/disable, removable media write/boot control, poweron password, setup password, HP Chassis (1 bay) Security Kit, Solenoid Hood Lock/Sensor, support for chassis padlocks and cable lock devices USB port disable, lockable access panel with intrusion lock, lockable I/O security cover, security screw, security lock slot, Wall/Arm/Cart Mountable via VESA bracket10, Common Criteria Certified TPM 1.2, Noble Locking Plate support, support for 3M Privacy Screen, HP Keyed Cable Lock (optional) Software (Windows OS only) HP business PCs are shipped with a variety of software titles including HP Client Security, CyberLink Media Suite, HP ePrint Driver16, HP PageLift, HP Support Assistant9, PDF Complete, and Skype6. Buy Office. Warranty and services 3/3/3-year limited warranty, including telephone support 24/7; terms and conditions may vary by country and region; other HP Care Pack Services available.25 Front: (2 )USB 2.0 ports, (2) USB 3.0 ports, microphone, headphone, Rear: (4) USB 2.0 ports, (2) USB 3.0 ports, stereo audio out, line in, RJ-45 Ethernet, PS/2 mouse and keyboard, VGA, (2) DisplayPort with multistream4, power connector, RS-232 serial port HP recommends Windows. Please see the product QuickSpecs document for additional detailed specifications and information. See www.hp.com/go/businessdesktopPCs for more information about HP Business Desktop PCs. *Not all features are available in all editions of Windows 8. Systems may require upgraded and/or separately purchased hardware, drivers and/or software to take full advantage of Windows 8 functionality. See http://www.microsoft.com. **Not all features are available in all editions of Windows 7. This system may require upgraded and/or separately purchased hardware to take full advantage of Windows® 7 functionality. See http://www.microsoft.com/windows/windows-7/ for details. ***This system is preinstalled with Windows 7 Pro software and also comes with a license and media for Windows 8 Pro software. You may only use one version of the Windows software at a time. Switching between versions will require you to uninstall one version and install the other version. You must back up all data (files, photos, etc.) before uninstalling and installing operating systems to avoid loss of your data. Optional accessories sold separately. ǂ Planned to be available August 2013 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. Solid State Hybrid Drives planned to be available October 2013. Multi-Core is designed to improve performance of certain software products. Not all customers or software applications will necessarily benefit from use of this technology. 64-bit computing on Intel® architecture requires a computer system with a processor, chipset, BIOS, operating system, device drivers, and applications enabled for Intel® 64 architecture. Processors will not operate (including 32-bit operation) without an Intel® 64 architecture-enabled BIOS. Performance will vary depending on your hardware and software configurations. Intel’s numbering is not a measurement of higher performance. The wireless hotspot application requires an active internet connection, a separately purchased data plan and separately purchased wireless NIC card. While HP wireless hotspot is active, on-device applications will continue to work and will use the same data plan as the wireless hotspot. Wireless hotspot data usage may incur additional charges. Check with your internet service provider for plan details. Requires Windows. Support for external displays as a standard feature through integrated processor-based graphics is dependent upon the particular PC platform/form factor; the actual number of displays supported will vary. An optional discrete graphics solution will be required for the support of additional displays. Additional cables required. DisplayPort with multi-stream through integrated graphics is planned to be available in fall 2013 as an integrated feature and as a web update in late summer 2013. Internet access required. Webcam and internet access required for video conferencing, and not included. Integrated Intel Wi-Di feature is available on select configurations only and requires a separately purchased wireless NIC card, and a separately purchased projector, TV or computer monitor with an integrated or external Wi-Di receiver. External Wi-Di receivers connect to the projector, TV or computer monitor via a standard HDMI cable, also sold separately. For the use cases outlined in the DOD 5220.22-M Supplement. Does not support Solid State Drives (SSDs). Requires Disk Sanitizer, External Edition for Business Desktops from hp.com. Initial setup required. Web history deleted only in Internet Explorer and Firefox browsers and must be user enabled. Requires Windows. HP Tools partition with an HP BIOS required for automatic recovery. Business Desktops do not support the HP BIOS Protection auto-recovery feature. Requires Windows 7. Requires Internet Explorer (IE 8 or IE 9). Not all websites and applications may be supported. Mounting hardware sold separately. 2.8x compared to USB 3.0. 5x compared to USB 2.0. Charging times will vary by device depending on compatibility with fast charging port. Near Field Communication (NFC) is planned to be available in August 2013. NFC is an optional feature. NFC authentication software solution is sold separately. Requires an Internet connection to HP web-enabled printer and HP ePrint account registration (for a list of eligible printers, supported documents and image types and other HP ePrint details, see www.hpconnected.com). Mobile devices require Internet connection and email capability. May require wireless access point. Separately purchased data plans or usage fees may apply. Print times and connection speeds may vary. Some HP LaserJet printers may require firmware upgrades. Microsoft Lync software sold separately. Maximum memory capacities assume Windows 64-bit operating systems or Linux. With Windows 32-bit operating systems, memory above 3 GB may not all be available due to system resource requirements. Dual Channel is only supported when the system is configured with DDR3 symmetric memory. For hard drives, GB = 1 billion bytes. TB = 1 trillion bytes. Actual formatted capacity is less. Up to 16GB (for Windows 7) and up to 36GB (for Windows 8) of system disk is reserved for system recovery software. Duplication of copyrighted material is strictly prohibited. Actual speeds may vary. Double Layer media compatibility will widely vary with some home DVD players and DVD-ROM drives. Note that DVD-RAM cannot read or write to 2.6GB Single Sided/5.2 Double Sided-Version 1.0 Media. Blu-Ray drive XL contains new technologies; certain disc, digital connection, compatibility and performance issues may arise, and do not constitute defects in the product. Flawless playback on all systems is not guaranteed. In order for some Blu-ray titles to play, they may require an HDCP path and HDCP display. HD-DVD movies cannot be played on this BDXL Drive. AMD Radeon HD 8490 planned to be available in August 2013. 94% efficient power supply is standard on platinum PC configurations; not available in all regions. Service levels and response times for HP Care Pack Services may vary depending on your geographic location. Service starts from date of hardware purchase. Restrictions and limitations apply. See www.hp.com/go/cpc for details. © Copyright 2013. Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Bluetooth is a trademark of its proprietor and used by Hewlett-Packard Company under license. Intel, the Intel logo, Intel Core and Core Inside are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. All other trademarks are the property of their respective owners. June 2013 Data sheet HP ProBook 650 Notebook PC An all new thin and light notebook packed with productivity and security features. HP recommends Windows. Take on tasks in the office or on the road with a durable HP ProBook 650. This ProBook is thin, light and packed with productivity features to make work faster and easier. Plus, reliable security solutions keep your data out of the wrong hands. For more information visit www.hp.com HP recommends Windows. Data Sheet l HP ProBook 650 Notebook PC HP ProBook 650 Notebook PC Thinner, tougher taskmaster. Get the technology you trust from HP, with cutting-edge style that looks and feels the way you want. Join forces with the latest generation technology and legacy features your business demands on a new thinner HP ProBook for in the office or on the go. Protect existing IT investments with support for existing legacy features such as an optical drive, optional serial ports, VGA and RJ45 connectors. Enjoy a desktop experience on your ProBook with various docking options10 including HP 120W Advanced Docking Station and HP 90W Docking Station. Design your ideal ProBook. Take advantage of the wide range of features and configurable options on the new HP ProBook 600 Series. Configure a ProBook made for your business thanks to flexible architecture configurations 14 including the latest Intel®4th generation processors. Experience great visual performance with full-HD display options, AMD 1GDDR5 discrete graphics 21 and native DisplayPort 1.2. Bridge distances on the HP ProBook 600 series, optimized for communication with Microsoft 10 22 Lync, premium audio/video and full-HD display. Stay in touch from the office or on the road with powerful connectivity options including 4G 10,15,23 11 WWAN, HP Wireless Hotspot and Bluetooth®4.0. Convenient Control. 25 20 Protect data, devices and identities with HP Client Security and use HP Trust Circles to make sure only assigned contacts can access critical files. 20 Keep sensitive information in safe hands. HP Trust Circles protects your data by ensuring that only approved contacts can access critical files. Stay up and running. 26 HP BIOS Protection offers enhanced protection against virus attacks to the BIOS and other security threats, and is designed to help prevent data loss and reduce downtime. Enjoy easy and simple integration into your IT environment with HP Client Management 27 28 29 Solutions such as optional LANDesk and Intel vPro technology. Maintain a productive system environment with stable and consistent images, managed lifecycle transitions and Global Series support you can rely on. Data Sheet l HP ProBook 650 Notebook PC HP recommends Windows. Hardware Specifications Product Name HP ProBook 650 G1 Notebook PC Operating systems Preinstalled: Windows 8 Pro 641 Windows 7 Professional 64 (available through downgrade rights from Windows 8 Pro 64)2 Windows 8 641 Windows 7 Professional 323 Windows 7 Professional 643 Windows 7 Home Premium 323 Windows 7 Home Premium 643 SUSE Linux FreeDOS Processor Intel®Core™i7 processor; Intel®Core™i5 processor; Intel®Core™i3 processor14 Chipset Mobile Intel®HM87; Mobile Intel®QM87 Memory DDR3 SDRAM, 1600 MHz, two slots supporting dual-channel memory, 2 / 4 / 8 GB SODIMMs, up to 16 GB total4 Internal Storage 1 TB 5400RPM 9.5mm SATA HDD5 320/500 GB 5400 rpm HDD5 500 GB 5400 rpm FIPS HDD5 320/500/750 GB 7200 rpm HDD5 500 GB 7200 rpm SED (Self Encrypting Drive)5 SATA 6 Gb/s 128/180 GB SSD, 6256 GB SED SSD5 Removable Storage Fixed 9.5 mm SATA optical drive: Blu-ray ROM DVD+/-RW SuperMulti DL; DVD+/-RW SuperMulti DL; DVD-ROM Display 15.6" diagonal LED-backlit HD8 anti-glare (1366 x 768) 15.6"diagonal LED-backlit FHD SVA anti-glare (1920 x 1080) Graphics Integrated: Intel®HD Graphics 4600 Discrete: AMD RadeonTM HD8 8750M (128-bit) w/1 GB GDDR5 Audio/Visual HD Audio with DTS Studio Sound; Integrated stereo speakers; Integrated microphone (dual-microphone array with optional10 webcam); Stereo headphone/line Wireless Support WLAN: Atheros 802.11b/g/n (1x1)9 Atheros 802.11b/g/n (1x1) and Bluetooth 4.0 Combo9 Broadcom 802.11a/b/g/n (2x2) and Bluetooth 4.0 Combo9 Intel®Centrino Advanced N-6205 802.11a/b/g/n (2x2) 9 Intel®Centrino Advanced N-6235 802.11a/b/g/n and Bluetooth 4.0 Combo9 Intel®Wireless N-7260 802.11a/b/g/n AC (2x2) and Bluetooth 4.0 Combo9 WWAN: HP hs3110 HSPA+ Mobile Broadband10,15,23 HP lt4111 LTE/EV-DO/HSPA+ Mobile Broadband10,15,23 HP lt4112 LTE/HSPA+ Mobile Broadband10,15,23 Communications Intel®I218-LM Gigabit Network Connection (10/100/1000 NIC) Ports and Connectors 4 USB 3.0; 1 USB 3.0 charging; 1 DisplayPort; 1 VGA; 1 combo stereo headphone/mic jack;1 AC power; 1 RJ-45; 1 docking connector; 1 serial Expansion Slots 1 Media Card Reader Input Device and Camera Spill-resistant keyboard with drain; Touchpad with on/off button, two-way scroll, gestures, two pick buttons; optional10 pointstick with two additional pointstick buttons, numeric keypad 720p HD8 webcam optional10 Software (Windows OS only) Buy Office, HP 3D DriveGuard,7 HP Connection Manager (Win 7), HP Wireless HotSpot, 11 HP Mobile Connect (EMEA only), HP PageLift (Windows 8 only), HP Recovery Manager, HP Support Assistant, HP ePrint12 Security HP Client Security Suite includes: HP Credential Manage, HP Password Manager, 16HP File Sanitizer17 and HP Device Access Manager with Just in Time Authentication, HP Drive Encryption, 18 HP Secure Erase, 19HP Trust Circles, 20 Microsoft Security Essentials (Win 7) & Microsoft Defender (Win 8),HP SpareKey(requires initial user setup), Absolute Data Protect, 6 TPM Embedded Security Chip 1.2, security lock slot Dimensions (w x d x h) 14.88 x 10.12 x 0.99 in (at front) 37.8 x 25.7 x 2.53 cm (at front) Weight Starting at Starting at 5.10 lb / 2.32 kg Weight will vary by configuration. Power Primary Battery: 9-cell (33 Whr) Li-Ion; 6-cell (55 WHr) Li-Ion; 3-cell (33 WHr) Li-Ion; 6-cell (55 WHr) Long Life; HP Fast Charge (6-cell only) Integrated: HP 65W Smart AC adapter; 90W Smart AC adapter Discrete: 90W Smart AC adapter; 90W EM Smart AC adapter (required for China, India) Expansion Solutions Docking Station optional: 10 HP 90W Docking Station; HP 120W Advanced Docking Station Warranty Limited 1-year and 3-year warranty options available, depending on country, 1 year limited warranty on primary battery. Optional10 HP Care Pack Services13 are extended service contracts which go beyond your standard warranties. For more details visit: http://www.hp.com/go/cpc. Data Sheet l HP ProBook 650 Notebook PC HP recommends Windows. 1.Not all features are available in all editions of Windows 8. Systems may require upgraded and/or separately purchased hardware, drivers and/or software to take full advantage of Windows 8 functionality. See http://www.microsoft.com for details. 2. This system is preinstalled with Windows®7 Pro software and also comes with a license and media for Windows 8 Pro software. You may only use one version of the Windows software at a time. Switching between versions will require you to uninstall one version and install the other version. You must back up all data (files, photos, etc.) before uninstalling and installing operating systems to avoid loss of your data. 3. This system may require upgraded and/or separately purchased hardware to take full advantage of Windows 7 functionality. Not all features are available in all editions of Windows 7. See http://windows.microsoft.com/en-us/windows7/products/home for details. 4. Maximum memory capacities assume Windows 64-bit operating systems or Linux. With Windows 32-bit operating systems, memory above 3 GB may not all be available due to system resource requirements. 5. For hard drives and solid state drives, GB = 1 billion bytes. TB = 1 trillion bytes. Actual formatted capacity is less. Up to 16GB (for Windows 7) of system and up to 36GB (for Windows 8) disk is reserved for system recovery software. 6. Absolute Data Protect agent is shipped turned off, and must be activated by customers. Service may be limited, check with Absolute for availability outside the U.S. The optional subscription service of Absolute Recovery Guarantee is a limited warranty. Certain conditions apply. For full details visit: http://www.absolute.com/company/legal/agreements/computrace-agreement. If Data Delete is utilized, the Recovery Guarantee payment is null and void. In order to use the Data Delete service, customers must first sign a Pre-Authorization Agreement and either create a PIN or purchase one or more RSA SecurID tokens from Absolute Software. 7. Some functionality of this technology, such as Intel®Active management technology and Intel Virtualization technology, requires additional 3rd party software in order to run. Availability of future "virtual appliances" applications for Intel vPro technology is dependent on 3rd party software providers. Microsoft Windows required. 8. HD content required to view HD images. 9. Wireless access point and Internet service is required and is not included. Availability of public wireless access points limited. 10. Sold separately or as an optional feature. 11. The wireless hotspot application requires an active internet connection and separately purchased data plan. While HP wireless hotspot is active, ondevice applications will continue to work and will use the same data plan as the wireless hotspot. Wireless hotspot data usage may incur additional charges. Check with your service provider for plan details. Requires Windows 8. 12. Requires an Internet connection to HP web-enabled printer and HP ePrint account registration (for a list of eligible printers, supported documents and image types and other HP ePrint details, see www.hp.com/go/eprintcenter).Requires optional broadband module. Broadband use requires separately purchased service contract. Check with service provider for coverage and availability in your area. Separately purchased data plans or usage fees may apply. Print times and connection speeds may vary. 13. Service levels and response times for HP Care Packs may vary depending on your geographic location. Service starts on date of hardware purchase. Restrictions and limitations apply. For details, visit www.hp.com/go/cpc. 14. Multi-Core is designed to improve performance of certain software products. Not all customers or software applications will necessarily benefit from use of this technology. 64-bit computing on Intel®architecture requires a computer system with a processor, chipset, BIOS, operating system, device drivers, and applications enabled for Intel®64 architecture. Processors will not operate (including 32-bit operation) without an Intel®64 architectureenabled BIOS. Performance will vary depending on your hardware and software configurations. Intel’s numbering is not a measurement of higher performance. 15. WWAN use requires separately purchased service contract. Check with service provider for coverage and availability in your area. Connection speeds will vary due to location, environment, network conditions, and other factors. 16. Requires Internet Explorer. Some websites and applications may not be supported. 17. For the use cases outlined in the DOD 5220.22-M Supplement. Does not support Solid State Drives (SSDs). Initial setup required. Web history deleted only in Internet Explorer and Firefox browsers and must be user enabled. 18. Requires Windows. Data is protected prior to Drive Encryption login. Turning the PC off or into hibernate logs out of Drive Encryption and prevents data access. 2013 Desktops are planned to support drive encryption in October 2013. 19. For the methods outlined in the National Institute of Standards and Technology Special Publication 800-88. 20. HP Trust Circles Standard, when included, allows up to 5 Trust Circles with up to 5 contacts in each Trust Circle. Optional Trust Circles Professional required for unrestricted number of Trust Circles. 21. Support for external displays as a standard feature through integrated processor-based graphics is dependent upon the particular PC platform/form factor; the actual number of displays supported will vary. An optional discrete graphics solution will be required for the support of additional displays. Additional cables required. DisplayPort with multi-stream through integrated graphics is planned to be available in fall 2013 as an integrated feature and as a web update in late summer 2013. 22. Optional webcam and internet service required for video conferencing, and not included. 23. 4G LTE not available on all products, in all regions and only available on products featuring Intel processors. 24.. 25. HP Client Security requires Windows. 26. HP Tools partition with HP BIOS required for automatic recovery. 27. HP Client Management Solutions requires Windows. 28. LANDesk software is sold separately. Managed devices must be connected to the management server. Requires active LANdesk maintenance service. Wipe functionality performs a "Windows 8 Reset" and requires Windows 8. Lock performs a Windows "Lock Computer.” 29. Some functionality of this technology, such as Intel®Active management technology and Intel Virtualization technology, requires additional 3rd party software in order to run. Availability of future "virtual appliances" applications for Intel vPro technology is dependent on 3rd party software providers. Microsoft Windows required. ©2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Bluetooth is a trademark of its proprietor and used by Hewlett-Packard Company under license. Intel, the Intel logo, Intel Core and Core Inside are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. All other trademarks are the property of their respective owners. To learn more, visit www.hp.com September 2013 Data sheet HP Z230 Tower and SFF Workstations Affordable performance and flexibility, re-defined. January 2014 HP recommends Windows. Data sheet | HP Z230 Workstations HP recommends Windows. Workstations that fit your workspace Create a totally immersive work environment for those who demand reliability and performance on a budget. Designed for heavy 24x7x365 workloads, the HP Z230 delivers next-generation processor and graphics technologies in two redesigned models. Choose between an amazingly capable Small Form Factor (SFF) for constrained spaces, and a new compact Tower that is impressively expandable. Rock solid reliability, affordably priced HP Z230 SFF With the HP Z230 SFF and Tower Workstations, you will gain peace of mind from our extreme test and validation processes designed for always-on environments. You can control your environmental impact better than ever1 while lowering your total cost of ownership with a 92% efficient power supply. Work smarter with software tools designed to deliver better, smarter performance—the HP Z230 Tower Workstation has earned a wide range of ISV certifications. Totally immersive. Perfectly productive. Engineered to impress, the redesigned HP Z230 Small Form Factor Workstation provides the capability and flexibility you demand in a 57% smaller form factor than the tower. You can realize impressive performance, unbelievable storage capacity, wide variety of I/O slots and ports and amazing flexibility while retaining the small form factor size. HP Z230 Tower The HP Z230 Tower Workstation features complete computing power in a new compact design. Don’t let its compact design fool you, it is remarkably expandable to ensure you’ll always have all the computing power you need. It is designed to grow along with your business so that you can scale and expand by adding more storage and connectivity when you need it. Enhance your storage capacity with six available drive bays including a 2.5-inch HD bay for high speed solid state drives. The optional ergonomic Handle in Top ODD Bay allows tool free installation of SSD Hard Drives for easy expandability.2,3 Boost your storage performance with RAID, solid state drives, or get the best of both worlds by combining large hard drives with an optional solid state drive as a cache device.4 Optimize these workstations for peak performance with HP Performance Advisor that easily configures your system with the best settings designed for specific applications.5 The HP Z230 has power to spare—and share. Enjoy the latest in performance and energy efficiency from Intel’s next generation processor architecture. The latest Intel® Xeon® processor E3-1200 v3 family6 and rich graphics are designed to keep up with your workload. You can choose between cost-effective integrated graphics or powerful 2D or 3D discrete graphics.7,8 Keep your work front-and-center with support for up to six monitors7,8 and easily connect your peripherals and devices using the four PCIe slots9, one PCI input/output slot,* ten external USB ports and the fast charging USB port.* With HP RGS you can take your graphics intensive workstation applications wherever you go and collaborate with colleagues around the office or around the world, in real time. 2 Data sheet | HP Z230 Workstations HP recommends Windows. HP Z230 Workstations HP Z230 Tower10 Form Factor HP Z230 SFF10 Tower Small Form Factor Available Operating Systems Available Processors6,11 Windows 8.1 Pro 64 bit. Other editions available** Windows 8 Pro 64-bit and other editions available** Windows 7 Professional 32 bit. Other editions available*** HP Linux Installer Kit SUSE Linux Enterprise Desktop 11 (90 day support) Red Hat Enterprise Linux Desktop/Workstation (1 year support; no preinstalled OS) Processor Intel® Core™ i7-4771 processor Intel Core i7-4770 processor Intel Core i5-4670 processor Intel Core i5-4570 processor Intel Core i3-4330 processor Intel Core i3-4130 processor Intel Pentium® G3220 processor Intel Xeon® processor E3-1280 v3 Intel Xeon processor E3-1270 v3 Intel Xeon processor E3-1245 v3 Intel Xeon processor E3-1240 v3 Intel Xeon processor E3-1230 v3 Intel Xeon processor E3-1225 v3 GHz 3.5 3.4 3.4 3.2 3.5 3.4 3.0 3.6 3.5 3.4 3.4 3.3 3.2 Max Turbo GHz 3.9 3.9 3.8 3.6 4.0 3.9 3.8 3.8 3.7 3.6 Chipset Cache 8 MB 8 MB 6 MB 6 MB 4 MB 3 MB 3 MB 8 MB 8 MB 8 MB 8 MB 8 MB 8 MB Memory 1600 MHz 1600 MHz 1600 MHz 1600 MHz 1600 MHz 1600 MHz 1333 MHz 1600 MHz 1600 MHz 1600 MHz 1600 MHz 1600 MHz 1600 MHz Cores 4 4 4 4 2 2 2 4 4 4 4 4 4 Hyper-Threading Y Y N N Y Y N Y Y Y Y Y N Intel® vPro™ Technology Intel® HD Graphics Y 4600 Y 4600 Y 4600 Y 4600 N 4600 N 4400 N Yes Y No Y No Y P4600 Y No Y No Y P4600 Intel® C226 chipset Memory 4 DIMM slots, up to 32 GB ECC/non-ECC, DDR3 1600 MHz (ECC/non-ECC choice and actual memory speed dependent on processor capability) 12,13 Drive Controllers Integrated SATA Controller, RAID 0,1 supported: 5 ports, 6 Gb/s 14 Storage 15 Up to (3) 3.5-inch 7200 rpm SATA drives: 500 GB, 1, 2 or 3 TB (9 TB max) Up to (3) 2.5-inch 10K rpm SATA drives: 250, 500 GB, 1 TB (3 TB max) Up to (3) 2.5-inch SATA SDD drives: 128, 256 GB (0.75 TB max) Up to (1) 2.5-inch SATA self-encrypting solid state boot drive (SED SSD): 256 GB, 256 GB max Up to (1) 2.5-inch SATA self-encrypting 7200 rpm boot drive (SED): 500 GB, 500 GB max Optional (1) 64 GB SSD Disk Cache Module can be used in conjunction with up to (2) SATA HDDs in RAID 0/RAID 1 using Intel® Smart Response Technology. Optical Storage16,17 Up to (2) 3.5-inch 7200 rpm SATA drives: 500 GB, 1, 2 or 3 TB (9 TB max) Up to (2) 2.5-inch 10K rpm SATA drives: 250, 500 GB, 1 TB (3 TB max) Up to (2) 2.5-inch SATA SDD drives: 128, 256 GB (0.5 TB max) Up to (1) 2.5-inch SATA self-encrypting solid state boot drive (SED SSD): 256 GB, 256 GB max Up to (1) 2.5-inch SATA self-encrypting 7200 rpm boot drive (SED): 500 GB, 500 GB max Optional (1) 64 GB SSD Disk Cache Module can be used in conjunction with up to (2) SATA HDDs in RAID 0/RAID 1 using Intel® Smart Response Technology. DVD-ROM, DVD+/-RW DL Super Multi, HP Blu-ray Writer, HP 14-in-1 Media Card Reader Drive Bays 2 internal 3.5-inch bays, 1 internal 2.5-inch bay, 1 external slim ODD bay, 2 external Half-Height 5.25-inch bays 1 internal 3.5-inch bay, 1 internal 2.5-inch bay, 1 internal/external 3.5-inch bay, 1 external Half-Height 5.25-inch bay Expansion Slots 1 PCIe Gen3 x16, 1 PCIe Gen2 x4 slot/x16 connector, 1 PCIe Gen2 x1 slot/x4 connector, 1 PCIe Gen2 x1 slot, 1 PCI 32-bit. 1 PCIe Gen3 x16, 1 PCIe Gen2 x4 slot/x16 connector, 1 PCIe Gen2 x1 slot/x4 connector, 1 PCIe Gen2 x1 slot. All slots are Low Profile. Available Graphics Integrated Graphics: Intel® HD Graphics available on select processors as above Professional 2D: NVIDIA NVS 310, NVIDIA NVS 315, NVIDIA NVS 510 Entry 3D: AMD FirePro™ V3900, NVIDIA Quadro 410, NVIDIA Quadro K600 Mid-range 3D: NVIDIA Quadro K2000 High-end 3D: AMD FirePro™ W7000 (AMO† only), NVIDIA Quadro K4000 Integrated Graphics: Intel® HD Graphics available on select processors as above Professional 2D: NVIDIA NVS 310, NVIDIA NVS 315, NVIDIA NVS 510 Entry 3D: AMD FirePro™ V3900, NVIDIA Quadro 410, NVIDIA Quadro K600 Audio Network High Definition Integrated Realtek ALC221 Audio and integrated speaker; optional HP Thin USB Powered Speakers Integrated Intel I217LM PCIe GbE Controller; Optional Intel Ethernet I210-T1 PCIe as 2nd NIC Remote Management Ports Input Devices Intel® vPro™ with Intel® AMT 9.0 Front: 2 USB 3.0; 1 USB 2.0; 1 USB 2.0 Charging Data Port; 1 microphone in; 1 headphone out Rear: 2 USB 3.0; 4 USB 2.0; 1 DVI-I single link and 2 DisplayPort 1.2 (for use with Intel HD Graphics); 1 audio in; 1 audio out; 1 microphone; 1 serial (optional); 2 PS/2; RJ-45 (LoM), optional 2 IEEE 1394b ports Internal: 1 USB 3.0, 3 USB 2.0 Front: 2 USB 3.0; 2 USB 2.0; 1 microphone in; 1 headphone out Rear: 2 USB 3.0; 4 USB 2.0; 3 DisplayPort 1.2 (for use with Intel HD Graphics); 1 audio in; 1 audio out; 1 standard/1 serial (optional); 2 PS/2; RJ-45 (LoM), optional 2 IEEE 1394b ports (PCIe card) Internal: 1 USB 3.0, 3 USB 2.0 HP PS/2 keyboard, HP USB keyboard, HP USB CCID smart card keyboard, HP PS/2 mouse, HP USB optical mouse, HP USB 1000 dpi laser mouse, HP Optical 3-button optical mouse, USB SpaceMouse Pro, USB SpacePilot Pro Dimensions (H x W x D) 15.7 x 6.7 x 17.4 in (39.93 x 17.04 x 44.25 cm) Standard desktop orientation: 3.95 x 13.3 x 15.0 in (10.5 x 33.83 x 38.15 cm) Power Supply 240-watt, 92% Efficiency power supply; 240-watt Standard Efficiency Power Supply available in some countries. Compatible Displays (screen size diagonally measured) Warranty18 400-watt 92% efficient power supply HP DreamColor LP2480zx Professional Display, HP ZR30w 30-inch S-IPS LCD Monitor, HP ZR2740w 27-inch LED Backlit IPS Monitor, HP ZR2440w 24-inch LED Backlit IPS Monitor, HP Z Display Z30i 30-inch IPS LED Backlit Monitor HP Z Display Z27i 27-inch IPS LED Backlit Monitor, HP Z Display Z24i 24-inch IPS LED Backlit Monitor, HP Z Display Z23i 23-inch IPS LED Backlit Monitor, HP Z Display Z22i 21.5-inch IPS LED Backlit Monitor Limited three-year Mon-Fri 8-5 next business day, parts, labor and 24x7 phone support, terms and conditions may vary. One-year warranty option available in selected countries. 3 Data sheet | HP Z230 Workstations * ** HP recommends Windows. Available on Z230 Tower only Not all features are available in all editions of Windows 8 and 8.1. Systems may require upgraded and/or separately purchased hardware, drivers and/or software to take full advantage of Windows 8.1 functionality. See www.microsoft.com. *** This system may require upgraded and/or separately purchased hardware and/or a DVD drive to install the Windows 7 software and take full advantage of Windows 7 functionality. See microsoft.com/windows/windows-7/ for details. † After-Market Option 1 When comparing previous generations of HP Workstations. 2 Sold separately both as a configure-to-order (CTO) or after-market option (AMO). 3 Does not allow 4 SSDs/SFF drives (CTO/AMO) 4 Requires a compatible Intel® Core processor, enabled chipset, Intel® Rapid Storage technology software and non-SED HDD + optional 2.5” SSD flash cache module. Intel® Smart Response Technology is only available on select HP systems. Read performance levels assume that the data to be read is in the cache. Depending on system configuration, results may vary. 5 Requires Windows 7 or Windows 8. 6 Multi-Core is designed to improve performance of certain software products. Not all customers or software applications will necessarily benefit from use of this technology. 64-bit computing on Intel® architecture requires a computer system with a processor, chipset, BIOS, operating system, device drivers, and applications enabled for Intel® 64 architecture. Processors will not operate (including 32-bit operation) without an Intel® 64 architecture-enabled BIOS. Performance will vary depending on your hardware and software configurations. Intel’s numbering is not a measurement of higher performance. See intel.com/info/em64t for more information. 7 Requires both NVIDIA NVS 510 and NVS 310 graphics cards to be installed. 8 Optional feature sold separately or as an add on feature. 9 PCIe Gen 3 is a new technology; card availability may be limited. 10 Some features may not be available in all regions. 11 Intel® Hyper-Threading - The hyper-threading feature is designed to improve performance of multi-threaded software products; please contact your software provider to determine software compatibility. Not all customers or software applications will benefit from the use of hyperthreading. Go to intel.com/info/hyperthreading for more information, including which processors support HT Technology. 12 Each processor supports up to 2 channels of DDR3 memory. To realize full performance at least 1 DIMM must be inserted into each channel. 13 Intel® Xeon E3, Intel Core i3 and Intel Pentium processors can support either ECC or non-ECC memory. Intel Core i5 and i7 processors only support non-ECC memory. 14 SATA hardware RAID is not supported on Linux systems. The Linux kernel, with built-in software RAID, provides excellent functionality and performance. It is a good alternative to hardwarebased RAID. Please visit h20000.www2.hp.com/bc/docs/support/SupportManual/c00060684/c00060684.pdf for RAID capabilities with Linux. 15 For hard drives, 1 GB = 1 billion bytes. TB = 1 trillion bytes. Actual formatted capacity is less. 16 Actual speeds may vary. Does not permit copying of commercially available DVD movies or other copyright protected materials. Intended for creation and storage of your original material and other lawful uses. Note that DVD-RAM cannot read or write to 2.6 GB Single Sided/5.2 GB Double Sided – Version 1.0 media. 17 Blu-ray Writer - As Blu-ray is a new format containing new technologies, certain disc, digital connection, compatibility and/or performance issues may arise, and do not constitute defects in the product. Flawless playback on all systems is not guaranteed. In order for some Blu-ray titles to play, they may require a DVI or HDMI digital connection and your display may require HDCP support. HD DVD movies cannot be played on this workstation. 18 HP Care Pack Services extends service contracts beyond the standard warranties. Service starts from date of hardware purchase. To choose the right level of service for your HP product, use the HP Care Pack Services Lookup Tool at hp.com/go/lookuptool. Additional HP Care Pack Services information by product is available at hp.com/go/cpc. Service levels and response times for HP Care Packs may vary depending on your geographic location. Learn more hp.com/go/z230 © 2013-2014 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Intel, Xeon, Core and vPro are trademarks of Intel Corporation in the U.S. and other countries. AMD is a trademark of Advanced Micro Devices, Inc. All other trademarks are the property of their respective owners. 4AA4-7343ENW, January 2014 City of Bloomington FY2014 Desktop/Notebook/Workstation Replacements Desktops Department Product Name Original Replacement Date CITY CLERK CITY CLERK CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT CULTURAL DISTRICT FINANCE FIRE DEPARTMENT FLEET MANAGEMENT FLEET MANAGEMENT FLEET MANAGEMENT FLEET MANAGEMENT LEGAL PACE-BLDG.&SAFETY PACE-BLDG.&SAFETY PACE-CODE ENFORCEMENT PACE-FACILITIES MANAGEMENT PARKING FIXED ASSET REPLACEMENT PARKS-FORESTRY PARKS-FORESTRY PARKS-FORESTRY PARKS-FOX CREEK GOLF COURSE PARKS-FOX CREEK GOLF COURSE PARKS-FOX CREEK GOLF COURSE PARKS-HIGHLAND GOLF COURSE PARKS-HIGHLAND GOLF COURSE PARKS-LINCOLN LEISURE PARKS-MILLER PARK ZOO PARKS-MILLER PARK ZOO PARKS-MILLER PARK ZOO PARKS-MILLER PARK ZOO PARKS-MILLER PARK ZOO PARKS-MILLER PARK ZOO PARKS-PEPSI ICE CENTER PARKS-PRAIRIE VISTA GOLF COURSE POLICE POLICE POLICE POLICE POLICE GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 ET090AV DC7700 SMALL FORM FACTOR ET090AV DC7700 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 DX878AV HP DC7100 BUSINESS DESKTOP ET090AV DC7700 SMALL FORM FACTOR ET090AV DC7700 SMALL FORM FACTOR ET090AV DC7700 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 PU700AV DC7600 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 ET090AV DC7700 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 PU700AV DC7600 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 ET090AV DC7700 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 ET090AV DC7700 SMALL FORM FACTOR D530 SMALL FORM FACTOR W/HYPER-THREADING PU700AV DC7600 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 ET090AV DC7700 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR ET090AV DC7700 SMALL FORM FACTOR ET088AV DC7700 MIDTOWER GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 POLICE GC760AV HP COMPAQ DC7800 POLICE GC760AV HP COMPAQ DC7800 POLICE GC760AV HP COMPAQ DC7800 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2011‐2012 FY2011‐2012 FY2009‐2010 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2010‐2011 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2010‐2011 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2007‐2008 FY2010‐2011 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2010‐2011 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 POLICE GC760AV HP COMPAQ DC7800 FY2011‐2012 POLICE POLICE POLICE POLICE GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 Desktops‐ Continued Department Product Name Original Replacement Date POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS U.S. CELLULAR COLISEUM U.S. CELLULAR COLISEUM U.S. CELLULAR COLISEUM U.S. CELLULAR COLISEUM U.S. CELLULAR COLISEUM U.S. CELLULAR COLISEUM U.S. CELLULAR COLISEUM WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-LAKE MAINTENANCE GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 PS988AV-PS1 HP XW4300 WORKSTATION PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 GC760AV HP COMPAQ DC7800 ET090AV DC7700 SMALL FORM FACTOR PU700AV DC7600 SMALL FORM FACTOR FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2009‐2010 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2010‐2011 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2011‐2012 FY2010‐2011 Workstations Department Product Name Original Replacement Date PARKS-ADMINISTRATION PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS PUBLIC WORKS WATER-ADMINISTRATION WATER-ADMINISTRATION WATER-LAKE MAINTENANCE WATER-PURIFICATION WATER-PURIFICATION WATER-PURIFICATION DU936AV XW4200 WORKSTATION DU936AV XW4200 WORKSTATION ET115AV XW4400 WORKSTATION ET115AV XW4400 WORKSTATION ET115AV XW4400 WORKSTATION ET115AV XW4400 WORKSTATION PS988AV-PS1 HP XW4300 WORKSTATION DU936AV XW4200 WORKSTATION PS988AV-PS1 HP XW4300 WORKSTATION PS988AV-PS1 HP XW4300 WORKSTATION PS988AV-PS1 HP XW4300 WORKSTATION PS988AV-PS1 HP XW4300 WORKSTATION PS988AV-PS1 HP XW4300 WORKSTATION FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 FY2009‐2010 Laptops Department Product Name Original Replacement Date Information Services POLICE POLICE PUBLIC WORKS PUBLIC WORKS U.S. CELLULAR COLISEUM WATER-ADMINISTRATION WATER-PURIFICATION WATER-PURIFICATION RB555UA#ABA HP COMPAQ NC8430 NOTEBOOK RQ557AV HP COMPAQ 8510P NOTEBOOK RQ557AV HP COMPAQ 8510P NOTEBOOK DU936AV XW4200 WORKSTATION ET115AV XW4400 WORKSTATION DX442AV NC8230 BUSINESS NOTEBOOK RQ557AV HP COMPAQ 8510P NOTEBOOK RQ557AV HP COMPAQ 8510P NOTEBOOK RQ557AV HP COMPAQ 8510P NOTEBOOK FY2009‐2010 FY2011‐2012 FY2011‐2012 FY2009‐2010 FY2009‐2010 FY2008‐2009 FY2011‐2012 FY2011‐2012 FY2011‐2012 FOR COUNCIL: February 24, 2014 SUBJECT: Contract Amendment with Microsurfacing Contractors, LLC for 2013 Washington Street Micro-Surfacing Contract RECOMMENDATION/MOTION: Recommend that the Amendment to the contract for 2013 Washington Street Micro-Surfacing, with Microsurfacing Contractors, LLC, in the amount of $3,543.30, be approved. STRATEGIC PLAN LINK: Goal 2. Upgrade City infrastructure and facilities, and Goal 5. Great place – livable and sustainable City. STRATEGIC PLAN SIGNIFICANCE: Objective 2a. Better quality roads and sidewalks, and Objective 5a. Well-planned City with necessary services and infrastructure. BACKGROUND: At the September 23, 2013 meeting, Council approved a contract with Microsurfacing Contractors, LLC for the application of micro-surfacing and pavement markings on Washington St. from Mason to Gridley. Micro-surfacing is an economic option utilized for pavement preservation and preventative maintenance. Crack sealing is also used on occasion prior to the application of microsurfacing. The original project scope included an amount of crack sealing necessary to seal a portion of the cracks within the project limits. As with the City’s other pavement preservation methods, staff strives to determine the most efficient method of the application and evaluates results from the application. Utilizing a test area for the crack sealing allows staff to determine if future microsurfacing projects should include full crack sealing or if the sealing should be omitted from future microsurfacing projects. Once all traffic and parking was removed from Washington St. and the crack sealing application proceeded, it was determined that some additional crack sealing was necessary within two lanes. This area was chosen to provide an effective and distinguishable crack sealing area within the project limits. A public meeting was held on August 6, 2013 to discuss and gather input regarding Washington St. lane configuration, traffic and pedestrian safety. One of the goals of this project was to improve safety for the pedestrians and motoring public through this corridor. Alternatives were discussed before, during and after the public meeting. After award of the contract, an additional improvement was determined to provide increased pedestrian safety in the corridor. This improvement was the installation of high visibility crosswalks. Staff determined and requested that Microsurfacing Contractors, LLC install high visibility crosswalks at Washington and Madison, Washington and Main, and Washington and Prairie. With this amendment, the revised total contract cost as follows: Original Contract Amendment Revised Total Contract Cost $ 99,774.75 $ 3,543.30 $ 103,318.05 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: A public meeting was held on August 6, 2013 to discuss and gather input regarding Washington St. lane configuration, traffic and pedestrian safety. It was determined at the public meeting to proceed with conversion of Washington St. from four through lanes to two through lanes and a center turn lane. Staff continues to review options to address pedestrian safety issues and will present for discussion and input at a public meeting scheduled for Tuesday, March 4, 2014, 5:30 p.m. to 6:30 p.m. in the Council Chambers. FINANCIAL IMPACT: The FY 2014 Budget appropriated $3,800,000 for the overall City Pavement Program, of which $100,000 is allocated for micro-surfacing in Capital Improvement Budget-Street Construction and Improvement (40100100 - 72530). This memo addresses the micro-surfacing portion of the Pavement Program. Stakeholders may locate this line item in the FY 2014 budget book titled “ Other Funds and Capital Improvement Program” on pages 106, 274 and 298. The contract amendment will appropriate an additional $3,543.30 which will total $103,318.05 for the project. Respectfully submitted for Council consideration. Prepared by: Jim Karch, PE, CFM, Director of Public Works Reviewed by: Barbara J. Adkins, Deputy City Manager Financial & budgetary review by: Chris Tomerlin, Budget Analyst Carla A. Murillo, Budget Manager Legal review by: Jeffrey R. Jurgens, Interim Corporation Counsel Recommended by: David A. Hales City Manager Attachments: Attachment 1. Pay Estimate #1 ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other CITY OF BLOOMINGTON RDY 11/25/2013 Chk'd By: KAK Date: 11/25/2013 Prepared By: 2013 Washington Street Micro-Surfacing Date: City Project 50-16-12006-13-00 PAY ESTIMATE #1 ITEM NO. ITEM UNITS PLAN QTY PAY QTY UNIT PRICE AMOUNT 1 FIBER-MODIFIED ASPHALT CRACK SEALING FT 5300 6315 $2.00 2 PAVEMENT MARKING REMOVAL SF 4850 4697 $1.00 $4,697.00 3 MICRO-SURFACING, SINGLE PASS, TYPE II, MIXTURE D SY 14500 14278 $3.97 $56,683.66 4 BITUMINOUS MATERIALS (PRIME COAT) GAL 500 500 $3.50 $1,750.00 5 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SF 640 687 $4.75 $3,263.25 6 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FT 2650 2711 $0.78 $2,114.58 7 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FT 4550 5958 $1.18 $7,030.44 8 THERMOPLASTIC PAVEMENT MARKING - LINE 8" FT 690 692 $1.58 $1,093.36 9 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FT 165 448 $2.37 $1,061.76 10 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FT 345 332 $4.50 $1,494.00 11 SHORT TERM PAVEMENT MARKING LS 1 1 $2,000.00 $2,000.00 12 MOBILIZATION LS 1 1 $5,000.00 $5,000.00 13 STREET SWEEPING AND CLEANING LS 1 1 $2,000.00 $2,000.00 14 TRAFFIC CONTROL COMPLETE LS 1 1 $2,500.00 Subtotal $12,630.00 $2,500.00 $103,318.05 Extras Total of Extras Total to Date Less Retainage (5%) Subtotal Less Previous Payments TOTAL AMOUNT DUE THIS ESTIMATE $103,318.05 $5,165.90 $98,152.15 $98,152.15 FOR COUNCIL: February 24, 2014 SUBJECT: Supplemental Motor Fuel Tax Resolution for Airport Rd. (Rt. 9 to Gill St.) MFT Section 97-00315-00-RP RECOMMENDATION/MOTION: That the supplemental resolution in the amount of $171,886.25 be adopted. STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services, and Goal 2. Upgrade city infrastructure and facilities. STRATEGIC PLAN SIGNIFICANCE: Objective 1d. City services delivered in the most costeffective, efficient manner, and Objective 2a. Better quality roads and sidewalks. BACKGROUND: The Public Works Department is making an effort to reconcile older Motor Fuel Tax (MFT) projects with the Illinois Department of Transportation (IDOT). A recent IDOT audit shows a number of outstanding project needs. While none of the outstanding items are anticipated to be of major concern, multiple resolutions will be needed to finalize the outstanding audit items. Staff workload and priorities required resources to be allocated to other priorities after completion of construction efforts. Staff workload continues to be at a level that does not allow for effort to be devoted to the final close out of the required paperwork. Clark Dietz, Inc. has been assisting staff with efforts to reduce the backlog of the open MFT projects. To date, Clark Dietz’s scope of work has included correspondence with IDOT, preparation and submission of necessary IDOT paperwork, preparation of Council resolutions, and invoices to IDOT for MFT funds owed by IDOT to the City. Staff is actively partnering with IDOT in this effort. Staff deems the supplemental resolutions as routine in nature. The above referenced project involved the replacement of approximately 5,500’ of two lane pavement with ditches with a five lane concrete pavement with curb and gutter. It included traffic signals at the intersection of Rt. 9 and Airport Rd. and at the intersection of Clearwater Ave. and Airport Rd. In order to construct the project, it was necessary for NICOR to relocate an existing 12” high pressure gas main. The construction was completed in 2008. The final costs were higher than originally anticipated when the existing resolution was approved. Final payment has been made from Motor Fuel Tax (MFT) Funds as follows: Right of Way Engineering fees (Farnsworth): Construction Costs (Stark): Utility Relocation (NICOR) Total $55,627.50 $74,117.20 $2,551,276.59 $490,864.96 $3,171,886.25 Motor Fuel Tax Resolutions have been approved by Council as follows: August 11, 2003 $3,000,000 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Illinois Department of Transportation, District 5. FINANCIAL IMPACT: In order to reconcile the project with IDOT, a Supplemental Motor Fuel Tax Resolution in the amount of $171,886.25 is necessary. No additional funds are requested or will be expended. Respectfully submitted for Council consideration. Prepared by: Jim Karch, PE, CFM, Director of Public Works Reviewed by: Barbara J. Adkins, Deputy City Manager Financial & budgetary review by: Chris Tomerlin, Budget Analyst Carla A. Murillo, Budget Manager Legal review by: Jeffrey R. Jurgens, Interim Corporation Counsel Recommended by: David A. Hales City Manager Attachments: Attachment 1. Supplemental Resolution for Improvements by Municipality Under the Illinois Highway Code Attachment 2. Outstanding MFT Projects Status ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other Supplemental Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and Council of the Council or President and Board of Trustees City of Bloomington Illinois City, Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare AIRPORT ROAD Route From FAU 6417 To ILLINOIS ROUTE 9 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of GILL STREET Reconstruction of Airport Road from Illinois Route 9 to Gill Street from a two lane rural cross section pavement to a five lane urban cross section pavement consisting of four 11 foot wide lanes and a 13 foot wide bi-directional left turn lane in the center. There will be a storm sewer system to eliminate the existing ditches. There will be traffic signals at the intersection of Airport & IL Rt. 9, and the intersection of Airport & Clearwater. and be designated as Section and shall be constructed 57 feet edge to edge wide 97-00315-00-RP 2. That there is hereby appropriated the (additional No) Yes sum of eight hundred eighty six -------------------------------------- and 25/100 One hundred seventy one thousand Dollars ( $171,886.25 ) for the improvement of said section from the municipality’s allotment of Motor Fuel Tax funds. 3. That work shall be done by CONTRACT ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, Tracey Covert City City of Clerk in and for the Bloomington City, Town or Village County of McLean , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on February 24, 2014 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Regional Engineer (SEAL) City, Town, or Village Clerk dgg /rdy STATUS OF CLOSE-OUT OF THE CITY OF BLOOMINGTON'S OUTSTANDING MFT PROJECTS 2/19/2014 Items CDI has done to date. No. MFT Number Priority Common Name Final Pay Estimate Sent Approved Material Certification Sent Approved Final Report Sent Approved 1/28/2014 2/11/2014 1 99-00319-00-BR 1 Morris Ave Bridge over Goose Creek 2 02-00325-00-BR 2 3 09-00344-00-RS 2 Fell Ave Bridge Replacement Lincoln (Main to Mercer), Ireland Grove Rd (Bridge to Dover) ERP Project 3/23/2012 2/10/2014 3/23/2012 4 10-00346-00-RS 2 General Maintenance Resurfacing 2010-11 2/14/2014 need 2/14/2014 5 92-00283-00-RP 3 Lincoln St. (Bunn to Morrissey) need need need 02-00328-00-TL/PV 3 Downtown Intersections (Arena) Improv 8 05-00332-00-PV 3 Mitsubishi Mtwy (Six Pnts to Sugar Crk) 9 82-00240-00-PV 4 ML King Dr (Oakland to Washington) 10 93-00295-00-PV 4 Biech/Hamilton at Veterans Parkway 11 93-00295-02-PV 4 Hamilton Rd (Greenwood to Timberlake) 12 93-00295-03-PV 4 Hamilton Rd (Timberlake to Main) 13 96-00306-00-SP 4 White Oak Rd & ML King Intersection 14 96-00314-00-RP 4 Washington St (Clayton to Colton) 6/7 15 97-00315-00-RP/TL 4 Airport Rd (IL Rt 9 to Gill) 16 03-00327-00-TL 4 Market St. (W Rt 9)and I-55/74 Ramp 17 03-00330-00-TL 4 McArthur & Bus US 51 (Main) Signals 18 06-00336-00-PV/PT 4 Lafayette St (Maple to Morissey) 19 07-00339-00-BD 4 904 E. Lincoln St Building Demolition 20 10-00347-00-PV 4 Hershey Rd Extension (Hamilton to 750' S) 21 11-00348-00-PV 4 Locust - Colton CSO Elimination Phase 1 22 12-00349-00-PV 4 Morris Ave (Fox Hill Apts to Six Pnts) 23 12-00350-00-TL 4 Veterans Pkwy Traffic Signal UPS Instl 24 97-00315-00-TL 4 Airport Rd from Gill to Route 9 Traffic Signals 25 06-00336-00-PT 4 Lafayette St Reconstruct from Maple to Morrissey 26 81-00230-00-PV 4 Project Not Constructed - Closed 5/14/2009 Yes Yes Yes need 5/20/2008 need 4/23/2008 2/12/2014 Yes ** Yes Yes ** 2/14/2014 N/A N/A N/A 2/11/2014 N/A Final Approved by IDOT 2/11/2014 Draft of letter and invoice (56,000) prepared for mailing to IDOT when Final Report approved. May also need BLR 13210 Req for Chng in Plan. Russ submitted. May also need BLR 13210 Req for Chng in plan Supl MFT Resolution for $9,700.55 on 2/24/14 Council - need before approval of FR. 1/24/2014 May also need BLR 13210 Req for Chng in plan need 4/16/2008 Yes 1/29/2014 Comments hard copy of Final Report in file signed by Russ, was it submitted? 1/23/2014 waiting on IDOT to approve FR 2/12/2014 Supl MFT Resolution on 2/24/2014 Council. Transmitted revised change in plans, revised final Pay estimate and revised final repot to IDOT 2/12/2014. 3/11/2008 ** Pay Est was erroniuosly approved. Need Matl Certification. Started on D5 PI0006's but not sent. NEED CONC TICKETS! 2/14/2014 Russ submitted. N/A N/A No Further Effort Required. FOR COUNCIL: February 24, 2014 SUBJECT: Supplemental Motor Fuel Tax Resolution for Downtown Improvements MFT Section 02-00328-00-TL Intersection RECOMMENDATION/MOTION: That the supplemental resolution in the amount of $9,700.55 be adopted. STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services, and Goal 2. Upgrade city infrastructure and facilities. STRATEGIC PLAN SIGNIFICANCE: Objective 1d. City services delivered in the most costeffective, efficient manner, and Objective 2a. Better quality roads and sidewalks. BACKGROUND: The Public Works Department is making an effort to reconcile older Motor Fuel Tax (MFT) projects with the Illinois Department of Transportation (IDOT). A recent IDOT audit shows a number of outstanding project needs. While none of the outstanding items are anticipated to be of major concern, multiple resolutions will be needed to finalize the outstanding audit items. Staff workload and priorities required resources to be allocated to other priorities after completion of construction efforts. Staff workload continues to be at a level that does not allow for effort to be devoted to the final close out of the required paperwork. Clark Dietz, Inc. has been assisting staff with efforts to reduce the backlog of the open MFT projects. To date, Clark Dietz’s scope of work has included correspondence with IDOT, preparation and submission of necessary IDOT paperwork, preparation of Council resolutions, and invoices to IDOT for MFT funds owed by IDOT to the City. Staff is actively partnering with IDOT in this effort. Staff deems the supplemental resolutions as routine in nature. The above referenced project involved improvements at various intersections in the downtown area to facilitate the traffic flow associated with the U.S. Cellular Coliseum. The construction was completed in 2007. The final engineering and construction costs were slightly higher than originally anticipated. Final payment has been made from Motor Fuel Tax (MFT) Funds as follows: Engineering fees (Farnsworth): Construction Costs (Rowe): Total $51,996.40 $357,704.15 $409,700.55 Motor Fuel Tax Resolutions have been approved by Council as follows: February 28, 2005 $275,000 June 13, 2005 $125,000 Total $400,000 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Illinois Department of Transportation, District 5. FINANCIAL IMPACT: In order to reconcile the project with IDOT, a supplemental resolution in the amount of $9,700.55 is necessary. No additional funds are requested or will be expended. Respectfully submitted for Council consideration. Prepared by: Jim Karch, PE, CFM, Director of Public Works Reviewed by: Barbara J. Adkins, Deputy City Manager Financial & budgetary review by: Chris Tomerlin, Budget Analyst Carla A. Murillo, Budget Manager Legal review by: Jeffrey R. Jurgens, Interim Corporation Counsel Recommended by: David A. Hales City Manager Attachments: Attachment 1. Supplemental Resolution for Improvements by Municipality Under the Illinois Highway Code Attachment 2. Outstanding MFT Projects Status ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other Supplemental Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and Council of the Council or President and Board of Trustees City of Bloomington Illinois City, Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare East Street Madison Street Center Street Route FAP 730 FAP 730 FAP 730 From To at Front St. Front St. Olive St. BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Olive St. 337 ft. South of Olive St. Engineering and design, pavement widening, curb and gutter replacement, bituminous surface removal, bituminous concrete surfacing, traffic signal replacement, and related work. and shall be constructed and be designated as Section wide 02-00328-00-TL 2. That there is hereby appropriated the (additional No) Yes sum of Nine thousand seven hundred and ------------------------------------------- 55/100 Dollars ( $9,700.55 ) for the improvement of said section from the municipality’s allotment of Motor Fuel Tax funds. 3. That work shall be done by contract ; and, Specify Contract or Day Labor BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved I, Tracey Covert City City of Clerk in and for the Bloomington City, Town or Village County of McLean , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council Council or President and Board of Trustees Department of Transportation at a meeting on February 24, 2014 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Regional Engineer (SEAL) City, Town, or Village Clerk dgg /rdy STATUS OF CLOSE-OUT OF THE CITY OF BLOOMINGTON'S OUTSTANDING MFT PROJECTS 2/19/2014 Items CDI has done to date. No. MFT Number Priority Common Name Final Pay Estimate Sent Approved Material Certification Sent Approved Final Report Sent Approved 1/28/2014 2/11/2014 1 99-00319-00-BR 1 Morris Ave Bridge over Goose Creek 2 02-00325-00-BR 2 3 09-00344-00-RS 2 Fell Ave Bridge Replacement Lincoln (Main to Mercer), Ireland Grove Rd (Bridge to Dover) ERP Project 3/23/2012 2/10/2014 3/23/2012 4 10-00346-00-RS 2 General Maintenance Resurfacing 2010-11 2/14/2014 need 2/14/2014 5 92-00283-00-RP 3 Lincoln St. (Bunn to Morrissey) need need need 02-00328-00-TL/PV 3 Downtown Intersections (Arena) Improv 8 05-00332-00-PV 3 Mitsubishi Mtwy (Six Pnts to Sugar Crk) 9 82-00240-00-PV 4 ML King Dr (Oakland to Washington) 10 93-00295-00-PV 4 Biech/Hamilton at Veterans Parkway 11 93-00295-02-PV 4 Hamilton Rd (Greenwood to Timberlake) 12 93-00295-03-PV 4 Hamilton Rd (Timberlake to Main) 13 96-00306-00-SP 4 White Oak Rd & ML King Intersection 14 96-00314-00-RP 4 Washington St (Clayton to Colton) 6/7 15 97-00315-00-RP/TL 4 Airport Rd (IL Rt 9 to Gill) 16 03-00327-00-TL 4 Market St. (W Rt 9)and I-55/74 Ramp 17 03-00330-00-TL 4 McArthur & Bus US 51 (Main) Signals 18 06-00336-00-PV/PT 4 Lafayette St (Maple to Morissey) 19 07-00339-00-BD 4 904 E. Lincoln St Building Demolition 20 10-00347-00-PV 4 Hershey Rd Extension (Hamilton to 750' S) 21 11-00348-00-PV 4 Locust - Colton CSO Elimination Phase 1 22 12-00349-00-PV 4 Morris Ave (Fox Hill Apts to Six Pnts) 23 12-00350-00-TL 4 Veterans Pkwy Traffic Signal UPS Instl 24 97-00315-00-TL 4 Airport Rd from Gill to Route 9 Traffic Signals 25 06-00336-00-PT 4 Lafayette St Reconstruct from Maple to Morrissey 26 81-00230-00-PV 4 Project Not Constructed - Closed 5/14/2009 Yes Yes Yes need 5/20/2008 need 4/23/2008 2/12/2014 Yes ** Yes Yes ** 2/14/2014 N/A N/A N/A 2/11/2014 N/A Final Approved by IDOT 2/11/2014 Draft of letter and invoice (56,000) prepared for mailing to IDOT when Final Report approved. May also need BLR 13210 Req for Chng in Plan. Russ submitted. May also need BLR 13210 Req for Chng in plan Supl MFT Resolution for $9,700.55 on 2/24/14 Council - need before approval of FR. 1/24/2014 May also need BLR 13210 Req for Chng in plan need 4/16/2008 Yes 1/29/2014 Comments hard copy of Final Report in file signed by Russ, was it submitted? 1/23/2014 waiting on IDOT to approve FR 2/12/2014 Supl MFT Resolution on 2/24/2014 Council. Transmitted revised change in plans, revised final Pay estimate and revised final repot to IDOT 2/12/2014. 3/11/2008 ** Pay Est was erroniuosly approved. Need Matl Certification. Started on D5 PI0006's but not sent. NEED CONC TICKETS! 2/14/2014 Russ submitted. N/A N/A No Further Effort Required. FOR COUNCIL: February 24, 2014 SUBJECT: Adoption of the 2012 Editions of the International Building, Residential, Fire, Mechanical, Fuel Gas and Energy Codes; as well as the adoption of the 2014 Edition of the National Electric Code. RECOMMENDATION/MOTION: That the International Codes and National Electric Code be adopted and the Ordinance passed. STRATEGIC PLAN LINK: Goal 4. Strong neighborhoods, and Goal 5. Great place – livable, sustainable City. STRATEGIC PLAN SIGNIFICANCE: Building codes provide minimum standards requiring that buildings be constructed to be safe and structurally sound. Well constructed buildings retain their value as well as their function and strengthen neighborhoods. Consistent enforcement of modern, up to date building standards addresses areas of sustainable construction, energy efficiency and manageable maintenance of structures. BACKGROUND: The Planning and Code Enforcement Department (PACE) maintains a set of construction standards for application to the physical development of residential and commercial structures. The International Code Council (ICC) is a respected, interdisciplinary organization that promulgates codes on a national level, based upon extensive research and analysis, publishing a revised and updated set of standards every three (3) years. The latest editions are for the year 2012, with the next updates due in 2015. The one (1) exception is the National Electric Code (NEC). The NEC is written and vetted by the National Fire Protection Association and is on a different schedule than the other Codes. Therefore, the most recent edition is for the year 2014. One item of note: Due to the controversy over residential fire protection sprinkler systems during the adoption of the 2009 edition of the residential code, and the Council’s reluctance to adopt the code’s requirement that sprinkler systems be included in all new residential structures, staff has deleted the residential fire sprinkler requirement from the codes presented for adoption. The Fire Department's mission is to reduce life and economic losses due to fire and related emergencies. It is the position of the Fire Department that all citizens should be protected against death, injury, and property loss resulting from fire in their residence. All homes should be equipped with both smoke alarms and automatic fire sprinklers, and all families should have and practice an emergency escape plan. The FD fully supports all efforts to reduce the tragic toll for fire losses in our community, including the International Residential Code that would require automatic sprinklers in all new residential construction. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: In an effort to engage the public in the adoption process, staff placed notice in the Pantagraph and provided a direct mailing to all registered contractors, indicating the intent to adopt the new code standards. An invitation was included to attend a public meeting before the Building Board of Appeals on December 19, 2013. At the hearing, staff provided a summary of proposed changes that would be relevant to the local construction industry. Testimony was heard relating to the changes. Approximately twenty (20) members of the building community were present to listen to the presentation and discussion among the board members. No member of the public offered testimony when presented with the opportunity. The board voted unanimously to recommend that Council adopt the updated editions of the codes. Copies of the updated codes are on file in the office the City Clerk and available for examination by the public as required by law. FINANCIAL IMPACT: Little or no financial impact to the City is expected. Respectfully submitted for Council consideration. Prepared by: Mark R. Huber, Director, Planning and Code Enforcement Reviewed by: Barb Adkins, Deputy City Manager Financial & budgetary review by: Patti-Lynn Silva, Director of Finance Legal review by: George D. Boyle, Asst. Corporation Counsel Recommended by: David A. Hales City Manager Attachments: Attachment 1. Unapproved BBA Minutes from December 19, 2013 Attachment 2. Ordinance Attachment 3. BBA Codes Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other MINUTES (Unapproved) BLOOMINGTON BUILDING BOARD OF APPEALS REGULAR MEETING Thursday, December 19, 2013 COUNCIL CHAMBERS, CITY HALL 109 EAST OLIVE STREET, BLOOMINGTON, ILLINOIS Members Present: John Meek, Michael Raikes, John Weber, Jeremy Dodson, Larry Stevig, Edwin Neaves, Jeffrey Brown, Douglas Dodson Absent: Barbara Page Others Present: Mark Huber - Director, Planning and Code Enforcement; Robert Coombs - Acting Secretary, Commercial Inspector; Mike Alwes - Electrical Inspector; Bob Jeakins - HVAC Inspector; Mike Conroy - Building Inspector; Kathryn Gruber - Building Inspector; Call to Order: Mr. Coombs called the meeting of the Building Board of Appeals to order 3:03 P.M. Roll Call: A quorum was present. Minutes: There were none. This was the first meeting of this Board. Regular Agenda: Mr. Huber began the meeting by inviting the Building Board of Appeals members to introduce themselves. The members proceeded to briefly describe their backgrounds and interest in being a part of this Board. Mr. Huber thanked the members for their service in the creation of this multifunctional/jurisdictional board. The Board was invited to provide nominations/volunteers for the election of a Chairperson. Mr. Meek was nominated for Chairman by Mr. D. Dodson with a second by Mr. Brown. All signified in favor with no opposition. Mr. Meek assumed the Chairman position. Purpose and Operations: Mr. Huber noted the duties and responsibilities as approved by the City Council. All of the duties and responsibilities from the former committees which had been disbanded were combined into the new Building Board of Appeals. The Building Safety Staff was introduced. This Board, according to statute, will have at least two meetings a year not to be more than once a month. The next meetings are Tuesday, May 6, 2014 at 3.00 p.m. and Tuesday, November 4, 2014 at 3.00 p.m. Public Comment: Chairman Meek invited public comment. There was none. Old Business: New Business: None Case # BBA-1-13 City of Bloomington Staff requesting a recommendation to the City Council concerning the adoption of the 2012 International Code Council (ICC) family of codes. Specifically, the: IBC, International Building Code; IRC, International Residential Code; IFC, International Fire Code; IECC, International Energy Conservation Code; IMC, International Mechanical Code; IFGC, International Fuel Gas Code; In addition the Board is being asked to consider the NEC/2014, National Electrical Code. Chairman Meek introduced the case and invited Mr. Huber to elaborate. IRC. Mr. Huber referred to the packet of highlighted summary of changes. Mr. Huber commented on a few changes. The IRC and one major change to the code as written. The residential sprinkler requirements have been removed. With the sprinklers removed, a protection of floors is required as stated in section 501.3. IECC. The City is going to adopt the IECC 2012 which the state already mandates with a uniformity of enforcement. Staff has entered into conversations with their counter-parts from Normal regarding the IECC 2012 enforcement across the division street in a uniform manner. IFC. A couple of minor changes to the IFC have been included in the packet. NEC. The focus was mostly on the expanded Ground Fault Circuit Interrupter (GFCI) use and Arc Fault Circuit Interrupter (AFCI) use. We attempt not to modify the code as they are embedded on a national level. We don’t feel that we can change that much on a local level either, with the exception on the residential building and sprinkler area. Mr. Huber invited the board and public questions and discussion. Chairman Meek invited questions from the board members. Mr. Neaves asked a procedural question regarding the next steps toward a recommandation for the city council. Mr. Huber encouraged keeping the code as a whole as much as possible. It makes it easier for staff to obtain training and provides uniformity for out of town contractors and designers coming into the area to do work. However, if the board feels strongly about a particular issue, we can push a recommendation. Mr. Neaves entered into a ground fault location discussion. Mr. Alwes, electrical inspector, was invited to respond. He explained the history of the GFCI requirements for sump pumps, garage door openers, refrigerators and dish washers. He also explained the need to meet the intention of the code as well as the philosophy on addressing issues as they may arrise. Chairman Meek asked how to memorialize the decisions. Mr. Huber stated it’s legitimate to revisit cases that may arise. Staff is trying to be practical with the Code; however, a builder is welcome to come to this board to express concern over issues which may arise. Mr. Weber mentioned on-going Code change classes. Mr. Stevig clarified, if NEC is accepted tonight we can address issues as they come forward. Mr. Huber sighted the GFCI requirement for sump pumps as an example of a Code requirement not working from a practical standpoint. The problem was brought before the electrical commission. A code change was instituted that waived the requirement. The process was a legitimate way to deal with a code section that was troublesome. Mr. Stevig asked if the summary of changes included in the packet were unique to this location or just a summary of changes from 2009 to 2012. Mr. Huber stated the summary of changes Staff felt pertinent to this particular locale. For example, we would not take the hurricane wind requirements from the coast to apply to Illinois. Mr. Stevig asked if the waiver for the GFCI of the sump pump would need to be spelled out. Mr. Huber stated the waiver has already been articulated with the 2011 addition and left the exemption in our local amendments. This board is voting on recommending the adoption of the 2012 codes and all of the local amendments would remain in force, unless there was specific action to remove them. Chairman Meek stated Staff, Mr. Alwaes, addressed some of Mr. Neaves concerns. How were these concerns addressed and do we need to take some action today? Mr. Huber referred to an example of how the local authority addressed the GFCI requirement for the dishwasher. Mr. Alwes and his Normal counter-part, Rand Veerman, resolved this issue by placing the switch in the cabinet next to the dishwasher. Unless there is a specific issue or case, Mr. Huber suggested treating this recommendation as a whole package. The door is always open for modification or equivalencies. IECC. The Energy Conservation Code is not modifiable as it is adopted and approved by the State. We are doing this more as equity of enforcement verses an attempt to adopt another code. Chairman Meek reiterated Mr. Huber’s comments to depend on the local Experts and Staff who have worked at resolving prior issues. Chairman Meek invited the public comment. There were none. Mr. Stevig requested an update on the residential sprinkler requirement. Mr. Huber stated the mandatory option has been in effect for two years. The only folks who have placed sprinklers into their homes have been Habitat for Humanity. They have been placing sprinklers into their homes before the code was adopted. It has been financially possible due to free labor and donations of materials. Mr. Stevig suggested the local sprinkler language remain the same. Chairman Meek invited more comments. There were none. Mr. Stevig approached the board regarding community resiliency with regard to the homes devastated by the recent tornados. If there would be an interested builder who might want to build a home more tornado resistant, would it be possible to encourage the public guidelines somehow? Maybe there would be something the city would be comfortable with in the guidelines. Mr. Huber stated the Code is a minimum standard; however, the code has become more technical and detailed. If someone would come to staff about building a tornado shelter in their home, they would be pointed to the Code with the specifics. If one wanted to meet higher design criteria, maybe the city could give tax incentives or offer incentives to encourage the activity. This could be done with the fire protection sprinklers. Chairman Meek looks to this board to come forward with ideas on how to save lives. Chairman Meek again invited public comments. No one spoke. Chairman Meek invited a motion to accept the body of 2012 Code as presented. Mr. Neaves made the motion to accept the body of Codes as presented. The second was made by Mr. Weber. Chairman Meek invited any further discussion, seeing none, a vote was taken. All in favor signified by saying ‘Aye’. None opposed. Case # BBA-1-13 passed by a vote of eight (8) to zero (0). Chairman Meek invited any other business to come before the board. Adjournment: Chairman Meek invited a motion for adjournment. Mr. Raikes moved to adjourn the meeting. Mr. J. Dodson seconded the motion which was approved unanimously. The meeting was adjourned at 3.56 p.m. Respectfully submitted, Bob Coombs ORDINANCE NO. 2014 AN ORDINANCE AMENDING CHAPTERS 10 AND 15 OF THE BLOOMINGTON CITY CODE RELATING TO ADOPTION OF THE 2012 EDITIONS OF THE BUILDING, RESIDENTIAL, FIRE, MECHANICAL, FUEL GAS AND ENERGY CODES AS WELL AS THE ADOPTION OF THE 2014 EDITION OF THE NATIONAL ELECTRIC CODE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BLOOMINGTON, ILLINOIS: SECTION 1. That Bloomington City Code Chapter 10, Article II, Sections 13, 14, 16, 17, 18, 19 and 20 shall be and the same is hereby amended to read as follows: (additions are indicated by underlining; deletions are indicated by strikeouts): SEC. 13 ADOPTION OF INTERNATIONAL BUILDING CODE – 2012 2009. There is hereby adopted for the purpose of establishing minimum regulations governing the design, construction, alteration, enlargement, repair, removal, demolition, equipment installation, use and occupancy, location, conditions and maintenance of all property, buildings and structures; by providing the standards for supplied utilities and facilities and other physical things and conditions essential to ensure that structures are safe, sanitary and fit for occupation and use; and the condemnation of buildings and structures unfit for human occupancy and use and the demolition of such structures as herein provided; providing for the issuance of permits, collection of fees and penalties, a Building Code known as the International Building Code, 2012 2009 edition, including Appendix Chapters B, C, F, G, I, and J, as published by the International Code Council, Inc., and the whole thereof, hereinafter referred to as the International Building Code, save and except such portions as are deleted, modified or amended in Article IV of this Chapter, of which Code not less than one (1) copy has have been and now is are filed in the office of the Clerk of the City of Bloomington. The provisions of said Code are hereby adopted and incorporated as fully as if set out at length and the provisions thereof shall be controlling in regard to all property, buildings and structures within the corporate limits of the City, except as provided in Section 12 of this Article. In addition to the one (1) copy of the International Building Code, 2012 2009, which has been on file in the office of the City Clerk of the City, for use and examination by the public, at least one (1) copy of said Code shall be kept on file in the office of the Planning and Code Enforcement Department for public inspection. All references to the "Board of Appeals" or "Board" in said Code shall be deemed references to the Construction Building Board of Appeals established in Bloomington City Code Chapter 2, Section 30 and Section 23 of this Chapter, unless a contrary reference is clearly dictated by the context of the reference. SEC. 14 ADOPTION OF THE INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO-FAMILY DWELLINGS - 2012 2009. 1 There is hereby adopted the 2012 2009 edition of the International Residential code Code for One- and Two-Family Dwellings, including Appendix Chapters A, B, C, D, E, F, G, H, I, J, K and O Q, as published by the International Code Council Inc. for the purpose of regulating and governing the construction, alteration, movement, enlargement, replacement, repair, equipment, location, their appurtenances and accessory structures, or maintenance of building, mechanical, and electrical systems, removal and demolition of detached one and two family dwellings and multiple single family dwellings (townhouses) not more than three stories in height with separate means of egress in the City of Bloomington; providing for the issuance of permits and collection of fees therefor; providing for the issuance of permits and collection of fees therefor; and each and all of the regulations, provisions, penalties, conditions and terms of said Residential Code of which not less than one (1) copy has been and now is filed in the office of the Clerk of the City of Bloomington, are hereby referred to, adopted, and made a part hereof, as if fully set out in this ordinance, with the additions, insertions, deletions and changes, if any, set forth prescribed in ARTICLE V of this Chapter. ordinance, except as provided in Section 12 of this Article. In addition to the one (1) copy of the International Residential Code for One- and TwoFamily Dwellings - 2012 2009, which has been on file in the office of the City Clerk, of the City, for use and examination by the public, at least one (1) copy of said Code shall be kept on file in the office of the Department of Planning and Code Enforcement for public inspection. All references to the "Board of Appeals" or "Board" in said Code shall be deemed references to the Building Board of Appeals established in Bloomington City Code Chapter 2, Section 30 and Section 23 of this Chapter, unless a contrary reference is clearly dictated by the context of the reference. SEC. 16 ADOPTION OF THE INTERNATIONAL MECHANICAL CODE - 2012 2009. There is hereby adopted by the City Council for the purpose of regulating and controlling the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance of mechanical systems, including heating systems, ventilation systems, cooling systems, steam and hot water heating systems, hydronic piping, boiler and pressure vessels, appliances using gas, liquid or solid fuel, chimneys and vents, mechanical refrigeration systems, fireplaces, solar systems, barbecues, incinerators, and crematories in the City of Bloomington, the International Mechanical Code, 2012 2009, as published by the International Code Council, Inc. save and except such portions as are deleted, modified or amended in Article VII of this Chapter, of which Code not less than one (1) copy has been and now is on file in the office of the Clerk of the City of Bloomington. The provisions of said Code are hereby adopted and incorporated as fully as if set out at length and the provisions thereof shall be controlling in regard to the design, construction, quality of materials, erection, installation, alteration, repair, location, relocation, replacement, addition to, use or maintenance of mechanical systems, including heating systems, ventilation systems, cooling systems, steam and hot water heating systems, hydronic piping, boiler and pressure vessels, appliances using gas, liquid or solid fuel, chimneys and vents, mechanical refrigeration systems, fireplaces, solar systems, barbecues, incinerators, and crematories, except as provided in Section 12 of this Article. 2 In addition to the one (1) copy of the International Mechanical Code, 2012 2009, which has been on file in the office of the Clerk of the City of Bloomington, for use and examination by the public, at least one (1) copy of said Code shall be kept on file in the office of the Planning and Code Enforcement Department for public inspection. All references to the "Mechanical Board of Appeals", "Board of Appeals", "Board" or similar reference shall be considered as references to the Heating, Ventilating and Air Conditioning Building Board of Appeals established in Bloomington City Code Chapter 2, Section 30 and Section 23 of this Chapter, unless a contrary reference is clearly intended by context of the reference. SEC. 17 ADOPTION OF THE INTERNATIONAL FUEL GAS CODE - 2012 2009. An ordinance of the City of Bloomington adopting There is hereby adopted the 2012 2009 edition of the International Fuel Gas Code, regulating and governing fuel gas systems and gas-fired appliances in the City of Bloomington; providing for the issuance of permits and collection of fees therefor; that a certain document, one (1) copy of which is on file in the office of the City of Clerk of the City of Bloomington, being marked and designated as the International Fuel Gas Code, 2012 2009 edition, including Appendix Chapters A, B, C and D, as published by the International Code Council, be and is hereby adopted as the Fuel Gas Code of the City of Bloomington, in the State of Illinois; for regulating and governing fuel gas systems and gas-fired appliances as herein provided for the issuance of permits and the collection of fees therefor; and each and all of the regulations, provisions, penalties, conditions and terms of said Fuel Gas Code on file in the office of the City of Clerk of the City of Bloomington are hereby referred to, adopted, and made a pert hereof, as if fully set out in this ordinance, with the additions, insertions, deletions and changes, prescribed in ARTICLE VIII of this Chapter. All references to the "Mechanical Board of Appeals", "Board of Appeals", "Board" or similar reference shall be considered as references to the Heating, Ventilating and Air Conditioning Board established in Bloomington City Code Chapter 2, Section 30 and Section 23 of this Chapter, unless a contrary reference is clearly intended by context of the reference. SEC. 18 ADOPTION OF THE INTERNATIONAL FIRE CODE - 2012 2009. An ordinance of the City of Bloomington adopting There is hereby the 2012 2009 edition of the International Fire Code, regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in the City of Bloomington; providing for the issuance of permits for hazardous uses or operations. That a certain document, at least one (1) copy of which is on file in the office of the City Clerk of the City of Bloomington, being marked and designated as the International Fire Code, including Appendix Chapters B, C, D, E, F and G, as published by the International Code Council, be and is hereby adopted as the code of the City of Bloomington for regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials 3 and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in the City of Bloomington and providing for the issuance of permits for hazardous uses or operations; and each and all of the regulations, provisions, conditions and terms of such International Fire Code, 2012 2009 edition, published by the International Code Council, on file in the office of the City Clerk are hereby referred to, adopted and made a part hereof as if fully set out in this ordinance, with the additions, insertions, deletions and changes, if any, prescribed in ARTICLE IX of this Chapter. All references to the "Board of Appeals" or "Board" in said Code shall be deemed references to the Building Board of Appeals established in Bloomington City Code Chapter 2, Section 30 and Section 23 of this Chapter, unless a contrary reference is clearly dictated by the context of the reference. SEC. 19 ADOPTION OF THE INTERNATIONAL EXISTING BUILDING CODE - 2012 2009. An ordinance of the City of Bloomington adopting There is hereby adopted the 2012 2009 edition of the International Existing Building Code, regulating and governing the repair, alteration, change of occupancy, addition, and relocation of existing buildings, including historic buildings, in the City of Bloomington, providing for the issuance of permits and collection of fees therefor, That a certain document, at least one (1) copy of which is on file in the office of the City Clerk of City of Bloomington, being marked and designated as the International Existing Code, 2012 2009 edition, including Appendix A, B, and C as published by the International Code Council, be and is hereby adopted as the Existing Building Code of the City of Bloomington, in the State of Illinois for regulating and governing the repair, alteration, change of occupancy, addition and relocation of existing buildings, including historic buildings, as herein provided; providing for the issuance of permits and collection of fees therefor; and each and all of the regulations, provisions, penalties, conditions and term of said Existing Building code on file in the office of the City Clerk are hereby referred to, adopted, and made a part hereof, as if fully set out in this ordinance, with the additions, insertions, deletions and changes, if any, prescribed in ARTICLE X of this Chapter. All references to the "Board of Appeals" or "Board" in said Code shall be deemed references to the Building Board of Appeals established in Bloomington City Code Chapter 2, Section 30 and Section 23 of this Chapter, unless a contrary reference is clearly dictated by the context of the reference. SEC. 20 ADOPTION OF THE INTERNATIONAL ENERGY CONSERVATION CODE – 2012 2009. There is hereby adopted for the purpose of establishing minimum regulations governing energy efficient building envelopes and installation of energy efficient mechanical, lighting and power systems; providing for the issuance of permits, collection of fees and penalties, an energy code by the name of the International Energy Conservation Code, 2012 2009 edition, as published by the International Code Council, Inc., and the whole thereof, hereinafter referred to as International Energy Conservation Code, save and except such portions as are deleted, 4 modified or amended in Article IV of this Chapter, of which Code not less than one (1) copy have been and now are has been and is now filed in the office of Clerk of the City of Bloomington. The provisions of said Code are hereby adopted and incorporated as fully as if set out at length and provisions thereof shall be controlling in regard to all property, buildings and structures within the corporate limits of the City, except as provided in Section 12 of this Article. All references to the "Board of Appeals" or "Board" in said Code shall be deemed references to the Building Board of Appeals established in Bloomington City Code Chapter 2, Section 30 and Section 23 of this Chapter, unless a contrary reference is clearly dictated by the context of the reference. SECTION 2. That Bloomington City Code Chapter 10, Article IV, Sections 508.2, 1809.5, 3410.2 and the title heading shall be and the same is hereby amended to read as follows: (additions are indicated by underlining; deletions are indicated by strikeouts): ARTICLE IV ADDITIONS, COMPLETIONS, MODIFICATION, AND AMENDMENTS TO INTERNATIONAL BUILDING CODE - 2012 2009 The numbered Sections of this Article correspond to sections of the International Building Code - 2012 2009 or correspond to the Sections of said Code which are added to, completed, modified, amended or deleted as shown in the Sections herein. SEC. 508.2 CLASSIFICATION. Modify the Incidental Accessory Occupancies Table 508.2 INCIDENTAL ACCESSORY OCCUPANCIES ROOM or AREA SEPARATION and/or PROTECTION Furnace Room 1 hour or provide automatic fire-extinguishing system Rooms with any boiler 1 hour or provide automatic fire-extinguishing system Remainder of table unchanged. SEC. 1809.5 1805.2.1 FROST PROTECTION. Modify 1 as follows: 1. Extending below the frost line of 40 inches; 5 1. Extending below the frost line of at least forty inches (40") below the adjacent grade for frost protection. SEC. 3410.2 APPLICABILITY. Modify first sentence of Section 3410.2 to read as follows: Structures existing prior to January 1, 1955, in which there is work involving additions, alterations or changes of occupancy, shall be made to conform to the requirements of this section or the provisions of Sections 3403.0 through 3407.0. Remainder of section unchanged. SECTION 3. That Bloomington City Code Chapter 10, Article V, Sections R101.1, R301.2(1), F313.1, R313.2.1, R105.2, R112, R313, R313.1, R313.1.1, R313.2, R313.2.1, R313.3 and the title heading shall be and the same is hereby amended to read as follows: (additions are indicated by underlining; deletions are indicated by strikeouts): ARTICLE V ADDITIONS, COMPLETIONS, MODIFICATIONS, AMENDMENTS TO THE INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO-FAMILY DWELLINGS - 2012 2009 EDITION The numbered sections of this Article correspond to sections of the International Residential Code for One- and Two-Family Dwellings - 2012 2009 Edition which are completed, modified, amended or deleted thereby. SEC. R101.1 TITLE. These provisions shall be known as the Residential Code for One- and Two-Family Dwellings of the City of Bloomington, shall be cited as such and shall be referred to herein as “this Code”. TABLE R301.2(1) Insert the following into the Climatic and Geographic Design Criteria Table R 301.2(1) Ground snow load (pounds per square foot) = 30 Wind Design speed (mph) = 90 mph Wind Design Topographical Effects - No Seismic Design Category = B Subject to damage from: Weathering = Severe Frost line depth = minimum depth of 40" below finish grade 6 Termite = Moderate to Heavy Decay = Slight to Moderate Winter design temp. = -4 -5 degrees F Ice shield under-layment required = Yes Flood Hazards = The Flood Insurance Study for the "City of Bloomington", dated "February 9, 2001", as amended or revised. Air Freezing Index = 1,500 Mean Annual Temp. = 52 Part VII - PLUMBING. Chapters 25 through 32 The design and installation of plumbing systems, including sanitary and storm drainage, sanitary facilities, water supplies and storm water and sewage disposal in buildings shall comply with the requirements of the Illinois State Plumbing Code currently adopted by the City. Delete: Sections F313.1 Townhouse automatic fire sprinkler system through R313.2 One and two-family dwellings automatic fire systems, including the exceptions. Modify: R313.2.1 Design and installation – When provided, automatic residential fire sprinkler systems shall be designed and installed in accordance with Section P2902 or NFPA 13D/2010. SEC. R105.2 WORK EXEMPT FROM PERMIT. Modify the section by deleting subsections 1, 2, 3, 4, 5 and 10. SEC. R112 BOARD OF APPEALS. Modify by deleting the section in its entirety. SEC. R313 AUTOMATIC FIRE SPRINKLER SYSTEMS. Modify by deleting the section in its entirety. SEC. R313.1 TOWNHOUSE AUTOMATIC FIRE SPRINKLER SYSTEMS. Modify by deleting the section in its entirety. SEC. R313.1.1 DESIGN AND INSTALLATION. Modify by deleting the section in its entirety. SEC. R313.2 ONE- AND TWO-FAMILY DWELLINGS AUTOMATIC FIRE SYSTEMS. Modify by deleting the section in its entirety. SEC. R313.2.1 DESIGN AND INSTALLATION. 7 Modify the language to read as follows: When provided, automatic residential fire sprinkler systems shall be designed and installed in accordance with Section P2904 or NFPA 13D/2010. SEC. R313.3 AUTOMATIC FIRE SPRINKLER SYSTEMS; MANDATORY OFFER REQUIRED. A contractor or builder of a one- or two-family dwelling subject to the International Residential Code shall: (a) Offer to the prospective purchaser or buyer the option to install, at the buyer's expense, an automatic fire sprinkler system in the building or dwelling unit designed and installed in accordance with the provisions of section R313.2.1 (relating to design and installation of automatic fire sprinkler systems) of the International Residential Code (2012 2009 edition). (b) Provide the prospective purchaser or buyer with information explaining the costs and benefits of installing and maintaining an automatic fire sprinkler system in the building or dwelling unit. The information provided shall include the following publications from the Home Fire Sprinkler Coalition: (i) (ii) (iii) (c) Protect What You Value Most The Future of Fire Safety Here Today Now That You’re Living With Sprinklers Before issuance of a building permit for any one- or two-family residence, the contractor/applicant shall provide to the Planning and Code Enforcement Department a document signed by both the contractor and prospective purchaser or buyer (or in the case of one or two family dwellings built prior to having an identified buyer (commonly known as “spec homes”), signed by the contractor in place of the prospective purchaser or buyer) stating that the contractor has provided to the prospective purchaser or buyer the information required by Section 1(b) of this ordinance. Said document shall be in the following form: Mandatory Offer for Residential Fire Protection Property Address: _______________________________________________________________ Contractor: ____________________________________________________________________ Address: ______________________________________________________________________ Phone: ______________________________________________________________________ Prospective Purchaser/Buyer:______________________________________________________ Address:______________________________________________________________________ 8 Phone:________________________________________________________________________ We, the undersigned, confirm and agree that Contractor has provided Buyer with information regarding the installation of a residential fire protection system. Buyer has been provided with the following publications: Protect What You Value Most The Future of Fire Safety Here Today Now That You’re Living with Sprinklers Contractor offers to install a fire protection system in accordance with NFPA 13D/2010 and applicable City of Bloomington ordinances at the subject property for the amount of $ ________. Buyer has been informed that one- or two-family homes not provided with a fire protection system shall have the floors protected as required by Chapter 10, Article V, Section R313.3(2) of the Bloomington City Code. Buyer hereby _____ accepts _____ declines the offer to install a residential fire suppression system at the subject property. I hereby state that the information contained in this form is true and correct. __________________ Date:________ Buyer ___________________ Date: __________ Contractor Received by: ____________________________________________ Date: ___________ Planning and Code Enforcement Department SECTION 4. That Bloomington City Code Chapter 10, Article VII, Sections M-130.0, M-130.1, M-130.2, M-130.3 and M-130.4 and the title heading shall be and the same is hereby amended to read as follows: (additions are indicated by underlining; deletions are indicated by strikeouts): ARTICLE VII ADDITIONS, COMPLETIONS, MODIFICATIONS, AMENDMENT TO INTERNATIONAL MECHANICAL CODE - 2009 2012 The numbered Sections of this Article represent additions to the International Mechanical Code 2009 2012 or correspond to Sections of said Code which are completed, modified, amended or deleted thereby. SEC. M-130.0 LICENSING OF MECHANICAL CONTRACTORS. SEC. M-130.1 MECHANICAL WORK; LICENSE REQUIRED. 9 It shall be illegal for any person to do work pertaining to any heating, cooling, ventilating, refrigeration systems, or gas piping systems without being a licensed mechanical contractor. and only as permitted by license according to the following classifications: Class "A" License: Enables holder to work on Warm Air Systems. Class "B" License: Enables holder to do work on Steam and/or Hot Water Boiler Systems. Enables holder to do work on Cooling and/or Ventilating Systems. Class "C" License: Class "D" License: Enables holder to do work on Refrigeration Systems. A building-occupant of a single-family residence can install or do mechanical work in his own house, including accessories of the same without a license but is subject to all other provisions of this Code. To qualify as a builder-occupant, the single-family residence to be worked on must be resided in by the builder-occupant for a period of at least one (1) year from the date an occupancy certificate is issued and/or a final inspection is completed. SEC. M-130.2 MECHANICAL BUSINESS; LICENSE REQUIRED. (a) Except as provided in subsection (b) below, every person who shall desire to practice the business of a mechanical contractor Contractor shall first obtain a license to do so as provided by this Chapter. (b) All manufacturing and commercial establishments that have a qualified maintenance staff to do the mechanical work must secure a premises-only license to do mechanical work on their own premises. The application must be filed by the authorized representative of such manufacturing or commercial establishment, and the license must be in the company, the firm, limited liability company or corporation's name. No bond is required in connection with such premises-only license. Permits must be taken out on all installations and major repairs, and inspection of the same requested upon completion. SEC. M-130.3 EXAMINATION PREREQUISITE TO ISSUANCE. Every applicant for any license required by this Mechanical Code must pass the N29 National Standard Master Mechanical examination, proctored by the International Code Council’s (ICC) Contractor/Trades examination program. The exam shall be based on the most recent editions of the codes available. The cost of the exam shall be the responsibility of the applicant. as administered by the International Code Council prior to the issuance of such license. 10 (a) Application for License Examination. Application for a license as a mechanical contractor, shall be made to the Planning and Code Enforcement Department upon forms provided by the department. The application shall state the type of contracting in which the applicant is engaged; that he, or the partnership of which he is a member or a corporation of which he is an officer or representative, is a party directly interested in the license; if a nonresident, the address of his place of business; and if the application is for a license to be issued in the name of the partnership or corporation, the correct name thereof, the location of its principal office, and the length of time such partnership or corporation has been in existence. examination shall be in accordance with the procedures set forth by the International Code Council. (b) Applicant's Qualifications. An applicant for a license as a mechanical contractor as defined in this Mechanical Code shall be at least twenty-one (21) years of age and shall have had at least four (4) years' practical experience in the field or class in which a license is desired, or shall have satisfactorily completed a course in the subject for which the license is sought given by a recognized school, plus one (1) year practical experience in the same, or shall be a registered professional engineer. SEC. M-130.4 BONDS, EXAMINATION, INSURANCE AND LICENSE FEES. (a) Bond Required of Applicant. (1) Any person applying for a new or renewed license required by this Mechanical Code shall execute and deliver to the City Clerk a bond in the penal sum of Two Thousand Dollars ($2,000.00) payable to the City or a continuation certificate for the same. Such bond shall be made for the use and benefit of the owner of, or any party in interest in the property where the Licensee furnishes any material furnished in violation of the requirements of any law of the State or Code of the City governing such work. The Secretary of the Board shall report to the Board as to the existence and sufficiency of such bond. The bond will be used to correct or complete a project in accordance to the laws and Codes of the City when the contractor fails or is unable to do the same upon written notice from the City. (2) The requirements of subsection (1) above shall not preclude the Building Official from requiring, at his discretion, additional bond commensurate with the size of a project if he deems it necessary. (b) Renewals; Expiration of License. Any person holding a valid license as a Mechanical Contractor from the City of Bloomington on the effective date of this Ordinance shall have the right, without further examination, to obtain a License from the Building Board of Appeals and a license each year thereafter from the City Clerk upon the payment to the City Clerk of a license fee, certificate of liability insurance, and the execution of a bond as required by this Chapter. 11 The license fee for an annual renewal of a license shall be Seventy-five Dollars ($75.00). All licenses and renewals of the same shall expire on the 31st day of December of each year, and a renewal shall be obtained on or before January 31st of the following year. Any license forfeited for nonpayment of the renewal fee may be reinstated upon the payment of the annual renewal fee, plus Twenty-five Dollars ($25.00) for each month, or portion of a month that such delinquency has continued; provided, however, that after the same has been delinquent and not in force on March 1st of any year, then the same shall be null and void and shall not be renewed. (c) Licenses for Partnerships, Limited Liability Companies, and Corporations. No partnership, limited liability company, or corporation shall practice or engage in the business of a Contractor, unless a member of the partnership, or an officer or duly authorized representative of such corporation shall obtain a license to be issued to him in behalf of and for the benefit of such partnership, limited liability company, or corporation, which shall be so named in such license, the license shall be issued only if such member of such firm, or officer or representative of such corporation, is personally qualified and complies with all of the provisions of this Chapter. (d) Reciprocal Provisions. Any person, firm, limited liability company, or corporation who is registered or licensed for the current year in any jurisdiction where the requirements of registration or license were at the date of such registration or license substantially equal to the requirements in force in this City and such jurisdiction extends a similar privilege to the persons registered and licensed under this Mechanical Code, they shall not be required to take an examination, but shall pay a registration fee of Seventy-five Dollars ($75.00) as provided in this Chapter, to engage in mechanical contracting for such year in this City, and shall file a copy of his registration or license with the Secretary of the Building Board of Appeals. (e) Liability Insurance Required of Applicant. A satisfactory certificate of liability insurance against any form of liability with to a minimum of One Hundred Thousand Dollars ($100,000.00) for property damage and Three Hundred Thousand Dollars ($300,000.00) for personal injury. The insurance shall be maintained in full force and effect during the term of the registration and said insurance or certificate provide that the City be notified of any cancellation of the insurance ten (10) days prior to the date of cancellation. SECTION 5. That Bloomington City Code Chapter 15, Article II, Section 19 shall be and the same is hereby amended to read as follows: (additions are indicated by underlining; deletions are indicated by strikeouts): SEC. 9 ADOPTION OF ELECTRIC CODE. There is hereby adopted by the City for the purpose of establishing rules and regulations for the safe and practical installation, alteration and use of electrical equipment, including permits and penalties, that certain Electric Code known as the National Electrical Code, as published by the National Fire Protection Association, being particularly the 2014 2011 edition thereof and the whole thereof, save and except such portions as are hereinafter deleted, modified 12 or amended, of which not less than one (1) copy is on filed in the office of the Clerk of the City and the same are hereby adopted and incorporated as fully as if set out at length herein and from the date on which the Ordinance shall take effect, the provisions thereof shall be controlling in the installation, alteration, and use of electrical equipment within the corporate limits of the City and on City owned property outside the corporate limits of the City. SECTION 6. Except as provided herein, the Bloomington City Code, as amended, shall remain in full force and effect. SECTION 7. The City Clerk is hereby directed and authorized to publish this Ordinance in pamphlet form as provided by law. SECTION 8. This Ordinance is enacted pursuant to the authority granted to the City as a home rule unit by Article VII, Section 6 of the 1970 Illinois Constitution. SECTION 9. This Ordinance shall be effective ten (10) days after the date of its publication. PASSED this 24th day of February, 2014. APPROVED this ___ day of February, 2014. APPROVED: Tari Renner Mayor ATTEST: Tracey Covert City Clerk 13 FOR COUNCIL: January 13, 2014 SUBJECT: Suspension of Ordinances to Allow Consumption of Alcohol at Miller Park Pavilion on March 8, 2014 RECOMMENDATION/MOTION: That the Ordinance be passed. STRATEGIC PLAN LINK: Goal 5. Great place – livable, sustainable City. STRATEGIC PLAN SIGNIFICANCE: Objective 5d. Appropriate leisure and recreational opportunities responding to the needs of residents. BACKGROUND: The Bloomington Liquor Commissioner Tari Renner called the Liquor Hearing to order to hear the request of Lola Jimoh and Felix Anaman to allow moderate consumption of alcohol at their March 8, 2014 wedding reception to be held at the Miller Park Pavilion. Present at the hearing were Liquor Commissioners Tari Renner, Geoffrey Tompkins and Jim Jordan; George Boyle, Asst. Corporation Counsel, Clay Wheeler, Asst. Police Chief, and Tracey Covert, City Clerk. Commissioner Renner opened the liquor hearing and noted that no one was present to address this request. Commissioner Tompkins recommended that City staff reach out and contact the bride and groom regarding this item. He added that based upon the information received the Commission should allow Commissioner Renner the discretion of placing this request before the Council at their February 24, 2014 meeting. Commissioner Jordan concurred with Commissioner Tompkins’ comments. George Boyle, Asst. Corporation Counsel, addressed the Commission. Commissioner Renner had the authority to take this action. He noted that The Commission directed Tracey Covert, City Clerk, to follow up with the requestors. The wedding reception was scheduled for March 8, 2014 at the Miller Park Pavilion. There were 150 people on the guest list. Anticipated attendance at the wedding reception was 120. Famous Daves, 1603 Morrissey Dr., had been retained to cater the food and beverage service. Catered alcohol would be limited to beer and wine only. The reception was scheduled from 3:30 p.m. until 8:00 p.m. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: The Agenda for the February 11, 2014 Meeting of the Liquor Commission was placed on the City’s web site. There also is a list serve feature for the Liquor Commission. FINANCIAL IMPACT: None. Respectfully submitted for Council consideration. Prepared by: Tracey Covert, City Clerk Recommended by: David A. Hales City Manager Attachments: Attachment 1. Ordinance ______________________________________________________________________________ Motion: That the Ordinance be passed. Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other ORDINANCE NO. 2014 AN ORDINANCE SUSPENDING PORTIONS OF SECTION 701 OF CHAPTER 31 AND SECTION 26(d) OF CHAPTER 6 OF THE BLOOMINGTON CITY CODE FOR A WEDDING RECEPTION AT MILLER PARK PAVILION WHEREAS, Lola Jimoh and Felix Anaman are planning to hold their wedding reception at the Miller Park Pavilion from 3:30 p.m. to 8:00 p.m. on March 8, 2014; and WHEREAS, Lola Jimoh and Felix Anaman have requested permission from the City to serve beer and wine during this event; and WHEREAS, in order to legally possess alcohol in a City Park, Section 701(a), (b) and (c) of Chapter 31 of the Bloomington City Code, which prohibits the drinking, selling and possessing alcohol beverages with the City parks and Section 26(d) of Chapter 6 of the Bloomington City Code, which prohibits possession of open alcohol on public property must be suspended; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BLOOMINGTON, ILLINOIS; Section 1: That Sections 701(a), (b) and (c) of Chapter 31 and Section 26(d) of Chapter 6 of the Bloomington City Code, 1960, as amended, are suspended for the duration of the wedding reception at the Miller Park Pavilion on March 8, 2014 under the conditions set forth in the rental agreement. Section 2: Except for the date of date set forth in Section 1 of this Ordinance, Sections 701(a), (b) and (c) of Chapter 31 and Section 26(d) of Chapter 6 of the Bloomington City Code, 1960, shall remain in full force and effect. Nothing in this Ordinance shall be interpreted as repealing said Sections 701(a), (b) and (c) of Chapter 31 and Section 26(d) of Chapter 6. Section 3: This Ordinance shall be effective on the date of its passage and approval. Section 4: This Ordinance is adopted pursuant to the home rule authority granted the City of Bloomington by Article VII, Section 6 of the 1960 Illinois Constitution. PASSED this 24th day of February, 2014. APPROVED this ___ day of February, 2014. APPROVED: Tari Renner Mayor ATTEST: Tracey Covert City Clerk FOR COUNCIL: February 24, 2014 SUBJECT: Composition of the Citizen’s Beautification Committee RECOMMENDATION/MOTION: That the Text Amendment be approved and the Ordinance be passed. STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services. STRATEGIC PLAN SIGNIFICANCE: Objective 1c. informed and involved in an open governance process. Engaged residents that are well BACKGROUND: On January 13, 2014, the Council approved an Ordinance changing the term limits of all Boards and Commissions, except the Fireman’s Pension Board, Police Pension Board, Housing Authority Board and Liquor Commission. In amending Section 72 of Chapter 2 which relates to the Citizen’s Beautification Committee, language pertaining to the composition of the Committee was mistakenly deleted. The following language was deleted in error – “Beginning November 1, 1984, the Committee shall consist of twelve (12) persons to be appointed by the Mayor with the consent of the City Council.” The Committee currently consists of twelve (12) members, not the original nine (9) referenced in the Section. This Ordinance corrects the drafting error. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Not applicable. Respectfully submitted for Council consideration. Prepared by: Rosalee Dodson, Asst. Corporation Counsel Review by: John Kennedy, Director of Parks & Recreation Recommended by: David A. Hales City Manager Attachment: Attachment 1. Ordinance ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other ORDINANCE 2014 AN ORDINANCE AMENDING CHAPTER 2 OF THE BLOOMINGTON CITY CODE RELATING TO THE CITIZEN’S BEAUTIFICATION COMMITTEE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BLOOMINGTON, ILLINOIS: SECTION 1. That Section 72 of Chapter 2 of the Bloomington City Code, 1960, as amended, be further amended as follows (additions are indicated by underlines; deletions indicated by strikeouts): Chapter 2: Section 72: Citizen's Beautification Committee. (a) Membership. The Committee shall consist of twelve (12) nine (9) persons to be appointed by the Mayor with the consent of the City Council. Effective May 1, 2014, a person appointed to the Committee shall serve a term of three (3) years. This term may be extended after the three (3) years for no more than two (2) additional three (3) year terms. Members of the Committee shall serve no more than three (3) consecutive three-year terms (a total of nine (9) years). Reappointment shall be at the discretion of the Mayor. The members of the Committee shall elect the Chairman and Vice-Chairman on an annual basis. All terms shall expire April 30th. (Ordinance No. 2014-04) (b) Meetings. The Committee shall meet on a regular basis on a schedule to be determined by the members but not less than once per month. A regular place of meeting shall be established by the Committee members. The Chairman shall provide all members with a written agenda or notice of cancellation of these meetings not less than five (5) days in advance of the meeting. All meetings shall be open to the public. (c) Duties and Functions. The Committee shall have as its duties and functions: (1) To recommend to the City Council all programs of any description or variety calculated to enhance the appearance of the City of Bloomington, including but not limited to recommendations for priorities of City action, and changes in both the Bloomington city or other ordinances adopted by the City Council; (2) To work with appropriate City personnel to establish means to elicit volunteer participation in beautification projects; (3) To elicit citizen cooperation in carrying out beautification projects whether on a City wide or localized scale which involve landscaping on public or private property; (4) To serve as an advisory body to the City Council and the City Manager and other city officials in developing plans for projects involving City beautification; (5) To request, receive and utilize staff assistance from the City Administration to enable the Committee to carry out its responsibilities; (6) To request, receive and utilize City funds to carry out its responsibilities if: (a) such requests are submitted in writing to the City Manager; and (b) such requests are approved by the City Council; and (c) such requests are included in the City's annual budget and appropriation ordinance, and supplement thereto; (7) To receive gifts and donations of any variety from other public or private groups or individuals, which gifts or donations would assist the Committee in carrying out its duties and functions. (Ordinance No. 1973-32) SECTION 2. Except as provided herein, the Bloomington City Code, 1960, as amended shall remain in full force and effect. SECTION 3. The City Clerk is hereby authorized to publish this ordinance in pamphlet form as provided by law. SECTION 4. This ordinance shall be effective ten (10) days after the date of its publication. SECTION 5. This ordinance is passed and approved pursuant to the home rule authority granted Article VII, Section 6 of the 1970 Illinois Constitution. PASSED this 24th day of February, 2014. APPROVED this ______ day of February, 2014. APPROVED: Tari Renner Mayor ATTEST: Tracey Covert City Clerk FOR COUNCIL: February 24, 2014 SUBJECT: Community Garden Land Lease Agreement Renewal RECOMMENDATION/MOTION: That the Land Lease Renewal Agreement with Sunrise Co. LLC, in the amount of $1.00 per year, be approved and the Mayor and City Clerk be authorized to execute the necessary documents. STRATEGIC PLAN LINK: Goal 5. Great place – livable, sustainable City STRATEGIC PLAN SIGNIFICANCE: Objective 5c. Incorporation of “Green Sustainable” concepts into City’s development and plans, and 5d. Appropriate leisure and recreational opportunities responding to the needs of the residents. BACKGROUND: For many years, the Parks, Recreation and Cultural Arts Department has managed a community gardens program. The program originated at Sunnyside Park, then moved to Rollingbrook Park, and for the last several years it has been located at the corner of Hershey Rd. and Ireland Grove Rd. An original lease agreement with Sunrise Co., LLC covered May 15, 2008 through October 31, 2009. Prior to that expiration date, a two-year lease amendment was approved on September 28, 2009 and again on October 10, 2011, which expired on October 31, 2013. Both parties are interested in renewing the lease for two (2) additional years to October 31, 2015 at the cost of $1.00 per year. The Parks, Recreation and Cultural Arts Department is cooperating with the McLean County Wellness Coalition in developing the Action Communities for Health, Innovation and Environmental Change (ACHIEVE) program. The Community Garden program supports an important community level objective within the McLean County Wellness Coalition’s Community Action Program by providing a means for affordable and healthy foods. Council adopted a Resolution supporting this program during its July 25, 2011 Meeting. Park Maintenance stakes out boundaries to create thirty-seven (37) 30’ x 30’ garden plots, and eight (8) 30’ x 15’ plots, that are rented to citizens on an annual basis. Rentals are handled in the Parks, Recreation and Cultural Arts administrative offices on a first-come, first-served basis on or about April 1st of each year. Additional services provided by Park Maintenance include spring till to prepare plots for planting, water (paid for in the Park Maintenance budget), a portable toilet, and fall tilling after harvest. Renters are responsible for all other maintenance items for their plot. The 30’ x 30’ plots rent for $30 while 30’ x 15’ plots rent for $15 annually. All fortyfive (45) plots are reserved almost every year. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Sunrise Co., LLC. FINANCIAL IMPACT: Funding for the lease is available in G14110-70990. Annual Revenues $1,230.00 Annual Expenses Grounds Maintenance $1,937.41 City Water $407.00 Portable Toilet Rental $420.00 Total Annual Expenses $2,764.41 Annual Subsidy Level ($1,534.41) Respectfully submitted for Council consideration. Prepared by: John R. Kennedy, Director of Parks, Rec & Cultural Arts Reviewed by: Barbara J. Adkins, Deputy City Manager Financial & budgetary review by: Chris Tomerlin, Budget Analyst Carla A. Murillo, Budget Manager Legal Review by: George D. Boyle, Assistant Corporation Counsel Recommended by: David A. Hales City Manager Attachment: Attachment 1. Agreement Attachment 2. July 25, 2011 Resolution Attachment 3. Arial photo ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other AGREEMENT BETWEEN SUNRISE CO. LLC, BLOOMINGTON, ILLINOIS AND THE CITY OF BLOOMINGTON, AN ILLINOIS HOME RULE MUNICIPAL CORPORATION FOR DEVELOPMENT OF A COMMUNITY GARDEN PROGRAM This AGREEMENT is entered into on the date adjacent to each signature line hereinafter by and between SUNRISE CO. LLC, BLOOMINGTON, ILLINOIS (hereinafter called SUNRISE), and THE CITY OF BLOOMINGTON, an Illinois Home Rule Municipal Corporation (hereinafter called CITY). Whereas, the CITY is a home rule unit of local government with authority to enter into agreements with other legal entities and, Whereas SUNRISE is a Limited Liability Corporation chartered in the state of Illinois with authority to enter into agreements with units of local government and, Whereas, the CITY and SUNRISE desire to enter into an agreement for the development and maintenance of a community garden project on SUNRISE property though it would be a project of the CITY; and Whereas, it is in the best interest of the parties to jointly control and promote the community garden program of the CITY, preserve public funds, enhance recreational programs, and otherwise improve the quality of life of the citizens served by the parties: NOW, THEREFORE, in consideration of the mutual promises contained herein, it is agreed by and between the parties, as follows. 1. The CITY will maintain a community garden program site on the approximate north two (2) acres of property owned by SUNRISE located at the southwest intersection of Ireland Grove Road and Hershey Road, in the city of Bloomington, McLean County, Illinois. The CITY shall be responsible for clearing the property for the purpose of a community garden program, for providing parking for the participants in the program, and providing ingress and egress co the site all within the parameters of the City's Subdivision Ordinance requirements except that there shall be no hard or permanent surface to the parking lot area. 2. All costs incident to maintaining the site for the community garden program, including providing a water supply for the participants in the program, shall be that of the CITY. SUNRISE does consent to allow the CITY to tap the existing water well on the land should the CITY so desire even though the well site may be beyond the boundaries of the community garden program site. The CITY agrees to provide a minimum of One Million Dollars Liability Policy naming SUNRISE either as a primary or additional insured, which endorsement shall not only include SUNRISE, but also its officers and employees. 3. This "lease agreement" shall begin the date of signature and run through October 31, 2015, at which time a year to year lease shall continue with written agreement from both parties received at least thirty (30) days prior to expiration. Payment for use of such property by the CITY to SUNRISE shall be the sum of One Dollar per year. 4. The CITY agrees to waive all claims against SUNRISE arising out of this Agreement or the condition of the land, and by signature hereto acknowledges the acceptance of the land in question in its present condition. The CITY further agrees to indemnify and defend SUNRISE from any and all claims arising out of the condition of said "community garden site," and further agrees to hold SUNRISE harmless from any damages as a result of injury to persons or property arising out of the use of said land by the CITY. SUNRISE agrees to promptly notify the CITY upon receipt of any claim or notice thereof by any person or persons for injury or property damage applicable to the CITY's use of said property. SUNRISE will cooperate with the CITY in the defense of any such claim. 5. Both parties maintain the right to assert any immunities the parties might have pursuant to the Illinois Tort Immunity Act in connection with any third party claim. 6. The CITY agrees to maintain the site which is the subject matter of this Agreement both during the "growing season" and thereafter so that same shall not be deemed a public nuisance. IN NITNESS WHEREOF, the parties hereto have placed their hands and seals the date and year herein set forth. By______________________ Dated: ___________________, 2014 Mayor City of Bloomington 109 E. Olive Street Bloomington, IL 61701 By______________________ James A. Shirk Sunrise Co. LLC PO Box 1549 Bloomington, IL 61702 Dated: ___________________, 2014 RESOLUTION NO. 2011 - 33 RESOLUTION REQUESTING SUPPORT OF MCLEAN COUNTY WELLNESS COALTION COMMUNITY ACTION PLAN AND COMMITTING THE CITY OF BLOOMINGTON TO WORK ON IMPROVING NUTRITION AND PHYSICAL ACTIVITY WHEREAS, the City of Bloomington cares deeply about the health of its citizens, and WHEREAS, 39.5% of McLean County adults are overweight and 22% of McLean County adults are obese; and 11.1% of McLean County youth are overweight (6th-12th grade) and 5.1% of McLean County youth are obese (6th-12th grade); WHEREAS, obesity and overweight are primarily a consequence of poor nutrition and physical inactivity; WHEREAS, improved nutrition and physical activity have benefits beyond weight control; WHEREAS, the City of Bloomington recognizes that creating a sustainable community is necessary to ensure the long-term health and welfare of our citizenry as well as our continued economic development; WHEREAS, conclusive evidence exists that a sustainable approach to physical activity and healthier foods, such as improvements to the “built environment” including, bike and pedestrian friendly streets, adequate public transportation, and access to healthier food choices are important public health issues. Active living and healthy eating can reduce the occurrence of obesity, many chronic diseases, and enhance psychological well-being; WHEREAS, individual effort alone is insufficient to combat obesity’s rising tide and significant societal and environmental changes are needed to support individual efforts to make healthier choices; WHEREAS, the McLean County Wellness Coalition has developed a Community Action Plan, which aims to reduce chronic disease and improve the overall health of the community through the promotion and adoption of nutrition and physical activity systems, policy and environmental change; NOW, THEREFORE, LET IT BE RESOLVED, that the City of Bloomington hereby recognizes that poor nutrition and lack of physical activity are serious threats to the health and well-being of adults, children, and families in Bloomington. In light of the foregoing considerations, the City of Bloomington makes obesity and overweight prevention a priority and continues to commit to improving nutrition and physical activity in its community. The city also commits to supporting the McLean County Wellness Coalition in their efforts to make the healthy choice the easy choice by improving healthy eating and active living in the home, school and childcare environments, workplace, healthcare settings, and the community. ADOPTED by the City of Bloomington this 25th day of July, 2011 APPROVED: Stephen F. Stockton Mayor ATTEST: Tracey Covert City Clerk AGREEMENT BETWEEN SUNRISE CO. LLC, BLOOMINGTON, ILLINOIS AND THE CITY OF BLOOMINGTON, AN ILLINOIS HOME RULE MUNICIPAL CORPORATION FOR DEVELOPMENT OF A COMMUNITY GARDEN PROGRAM This AGREEMENT is entered into on the date adjacent to each signature line hereinafter by and between SUNRISE CO. LLC, BLOOMINGTON, ILLINOIS (hereinafter called SUNRISE), and THE CITY OF BLOOMINGTON, an Illinois Home Rule Municipal Corporation (hereinafter called CITY). Whereas, the CITY is a home rule unit of local government with authority to enter into agreements with other legal entities and, Whereas SUNRISE is a Limited Liability Corporation chartered in the state of Illinois with authority to enter into agreements with units of local government and, Whereas, the CITY and SUNRISE desire to enter into an agreement for the development and maintenance of a community garden project on SUNRISE property though it would be a project of the CITY; and Whereas, it is in the best interest of the parties to jointly control and promote the community garden program of the CITY, preserve public funds, enhance recreational programs, and otherwise improve the quality of life of the citizens served by the parties: NOW, THEREFORE, in consideration of the mutual promises contained herein, it is agreed by and between the parties, as follows. 1. The CITY will maintain a community garden program site on the approximate north two (2) acres of property owned by SUNRISE located at the southwest intersection of Ireland Grove Road and Hershey Road, in the city of Bloomington, McLean County, Illinois. The CITY shall be responsible for clearing the property for the purpose of a community garden program, for providing parking for the participants in the program, and providing ingress and egress co the site all within the parameters of the City's Subdivision Ordinance requirements except that there shall be no hard or permanent surface to the parking lot area. 2. All costs incident to maintaining the site for the community garden program, including providing a water supply for the participants in the program, shall be that of the CITY. SUNRISE does consent to allow the CITY to tap the existing water well on the land should the CITY so desire even though the well site may be beyond the boundaries of the community garden program site. The CITY agrees to provide a minimum of One Million Dollars Liability Policy naming SUNRISE either as a primary or additional insured, which endorsement shall not only include SUNRISE, but also its officers and employees. 3. This "lease agreement" shall begin the date of signature and run through October 31, 2015, at which time a year to year lease shall continue with written agreement from both parties received at least thirty (30) days prior to expiration. Payment for use of such property by the CITY to SUNRISE shall be the sum of One Dollar per year. 4. The CITY agrees to waive all claims against SUNRISE arising out of this Agreement or the condition of the land, and by signature hereto acknowledges the acceptance of the land in question in its present condition. The CITY further agrees to indemnify and defend SUNRISE from any and all claims arising out of the condition of said "community garden site," and further agrees to hold SUNRISE harmless from any damages as a result of injury to persons or property arising out of the use of said land by the CITY. SUNRISE agrees to promptly notify the CITY upon receipt of any claim or notice thereof by any person or persons for injury or property damage applicable to the CITY's use of said property. SUNRISE will cooperate with the CITY in the defense of any such claim. 5. Both parties maintain the right to assert any immunities the parties might have pursuant to the Illinois Tort Immunity Act in connection with any third party claim. 6. The CITY agrees to maintain the site which is the subject matter of this Agreement both during the "growing season" and thereafter so that same shall not be deemed a public nuisance. IN NITNESS WHEREOF, the parties hereto have placed their hands and seals the date and year herein set forth. By______________________ Dated: ___________________, 2014 Mayor City of Bloomington 109 E. Olive Street Bloomington, IL 61701 By______________________ James A. Shirk Sunrise Co. LLC PO Box 1549 Bloomington, IL 61702 Dated: ___________________, 2014 Ireland Grove Rd Ireland Grove Rd Community Gardens Hershey Rd Parking lot FOR COUNCIL: February 24, 2014 SUBJECT: Joint Bloomington-Normal RFP and Agreement for Solid Waste Disposal (landfill) Services RECOMMENDATION/MOTION: That the RFP and Agreement for Solid Waste Disposal Services be awarded to Allied Waste Services (Republic) and the Mayor and City Clerk be authorized to execute the necessary documents. STRATEGIC PLAN LINK: Goal 1. Financially sound City providing quality basic services. STRATEGIC PLAN SIGNIFICANCE: Objective 1d. City services delivered in the most costeffective, efficient manner, and 1e. Partnering with others for the most cost-effective service delivery. BACKGROUND: Through intergovernmental cooperation, the City and Town of Normal jointly bid for landfill services and currently are under contract with Allied Waste Services (Republic), owner of the McLean County Landfill in west Bloomington. The contract expires Feb. 28, 2014, and is itself an extension of a contract that expired twelve months earlier. The cities jointly issued a Request for Proposals on January 7, 2014, and the deadline for companies submitting proposals was January 28, 2014. At the drafting of this memo, the matter was scheduled for the Normal Town Council’s action agenda on February 17, 2014. The Normal Council memo is attached to this memo. Duration: The Twin Cities seek a two-year agreement and an option for renewal in each of the five years after the two years elapse. Current contract/company: Staff from the cities has been pleased with service under Allied (Republic) for the past six years. The current rate or tipping fee for Bloomington-Normal is $44.44 per ton. The following is a table showing the historical trend of the tipping fees over the past six years. McLean County Landfill rates over six years March 1, 2008 -- February 28, 2009 March 1, 2009 -- February 28, 2010 March 1, 2010 -- February 28, 2011 March 1, 2011-- February 29, 2012 March 1, 2012 -- February 28, 2013 March 1, 2013 -- February 28, 2014 $36.89 per ton $38.36 $39.90 $41.49 $43.15 $44.44 Allied further offers the convenience of location since the transfer station is on W. Washington in Bloomington. Not only is the landfill located here, but Allied provides a transfer station, which Normal and Bloomington operational staffs find advantageous. A transfer station is where the garbage trucks dump the refuse collected at the curb. The transfer station on West Washington Street has a concrete pad that addresses the previous operational concerns of the equipment getting stuck when dumping directly at the landfill. A transfer station must be permitted through the Illinois Environmental Protection Agency (IEPA). Allied’s transfer station is located next to the McLean County landfill. Twin City crews empty their loads at the transfer station, and Allied staff uses company equipment to move the materials from the transfer station into the landfill. This is a time benefit for municipal workers, reduces cities’ truck maintenance and averts the potential of City and Town garbage trucks getting stuck while traveling within the landfill. Bloomington and Normal wish to avoid lengthy trips to dispose of garbage because of the time lost to productivity of workers in transit and because of the wear and tear that additional mileage causes. They also wish to have the use of a transfer station rather than having to drive municipal vehicles into a landfill. In addition, Allied has also been amenable to the cities’ desire to retain the right to divert refuse elsewhere. Specifically, the cities would like to partner with private enterprise to recycle bulk waste, although up to now delays in permitting have prevented that from occurring. Two Proposals Two companies submitted proposals: Allied Waste Service (a Republic Services Company) and Area Disposal Service (which is also known as PDC/Area Disposal). Both have substantial experience and expertise in solid waste disposal. Time Period 3/1/14 to 2/29/16 3/1/16 to 2/28/17 3/1/17 to 2/28/18 3/1/18 to 2/28/19 3/1/19 to 2/29/20 3/1/20 to 2/28/21 Base Rate (Dollars) Per Ton Area 33.65 35.00 35.90 36.80 37.97 39.17 Allied 46.46 48.55 50.01 51.51 53.06 54.65 After Hour Rate Per Person Area No charge No charge No charge No charge No charge No charge Allied 22.24 23.25 23.95 24.67 25.41 26.17 (Note: Need for after hour or weekend service would primarily be in case of an emergency or disaster.) Allied also submitted an alternative proposal with the following rates. The rates are lower while the duration of the contract is lessened compared to the proposal it made in compliance with the RFP. Year One Year Two Year Three Year Four Year Five Allied Alternative Rate Proposal $45.11 $45.79 $46.48 $47.87 $49.31 Location/cost issue The Request for Proposals does not require a company to own a local landfill but did ask that the company have a transfer station within 10 miles of the core of the Twin Cities or be imminently planning to build one. Area/PDC does not meet that requirement. It estimates the distance from Main and Division streets to the Clinton Landfill at 28 miles. However, it also wrote in its proposal that the cities stood to save $500,000 over two years in tipping fees because of its low tipping fee. Despite the lower tipping fee, staffs of the two cities have concerns about the prospect of driving the new automated trucks to Clinton to unload solid waste, which includes household trash and bulk. These concerns include cost of operations, loss of productivity and operations during inclement weather. The City does not currently have an IEPA permit that would allow it to dump the refuse and load it into a semi for transport to the Clinton landfill. The City contacted the IEPA to verify this was the case. Fuel and maintenance: According to the Crystal Report, City recycling trucks cost $1.79 per mile for fuel and maintenance. Our new garbage trucks are the same model. That puts the cost to drive to the landfill, unload one truck and drive back at $100. This is apart from the wages, benefits and pensions of the drivers. It is unclear from the proposal whether the Clinton Landfill has a transfer station from where our trucks could drop their loads or whether City trucks would be required to drive into unpaved landfill areas. The trucks have a single drive axle with air tag axle and are not designed to operate off road. The travel also adds to accident exposure. Time: For the Bloomington and Normal drivers, time on the road would result either in overtime or addition of trucks and employees. The Bloomington trucks cost $325,000 each. With our current back-loading, manual-collection trucks, it is common (perhaps three times a week) for a route driver to have to make two drops at the landfill in a given day. Staff is uncertain how often they will need to unload the new trucks; their compaction ability most likely will be different. Weather: Weather presents another great concern. During inclement/bad weather (rainy, icy, snowy, windy and white-out conditions) travel along U.S. 51 to and from Clinton will cause time delays and increase accident exposure. There likely will be days in which the municipalities would be unable to dispose of their garbage because of disruptive road conditions, which would translate to the inability to collect garbage on certain days. Capacity Allied’s McLean County Landfill, which opened in 1990, is nearing the limit of its capacity. The Illinois Environmental Protection Agency in its annual capacity report for 2013 listed the McLean County landfill as reaching capacity in 2017, assuming current level of usage. Theoretically, Allied could take the cities’ garbage to another landfill after receiving it at its west-side transfer station, although the cities’ are not aware of Allied’s current strategy in handling local refuse if the landfill closes. This question was brought up in the pre-meeting for the RFP process and Allied did not provide a hard closure date. This is proprietary information that they do not have to provide. Area is well situated in regard to capacity. It proposes to use the Clinton Landfill. Opened in 2009, its current life expectancy runs to 2063. Scoring the proposals Three Bloomington officials and two Normal officials reviewed the proposals and scored them independently. Scoring were Wayne Aldrich and Tom Ramirez from Normal and Jim Karch, Rob Henson and Jon Johnston from Bloomington. The scores were then compiled and averaged by Mr. Johnston, who is Bloomington Procurement Manager. The scoring guide rated the two bidders on qualifications, experience, operation of a local “transfer facility,” capacity to meet Bloomington-Normal needs, ability to meet billing requirements and cost proposal as it meets the municipal budgets. They further were rated on compliance with the Request for Proposals (RFP). The ratings of committee members were added and then averaged. Below is the score of the committee. Company Allied Waste Services Area Disposal Service Committee Tabulation 94 75 Recommendation Based on the evaluation criteria included in the RFP, the selection committee recommends Republic Services, Inc. for the solid waste disposal contract. Republic currently operates the only licensed waste disposal facility that accepts municipal solid waste within the parameters stated in the RFP. The proposed fee per ton of $46.46 represents an average increase of 2.3% over the initial two-year contract period. This increase is consistent with the average annual increase of 3% since 1997. The proposed contract was based on the past solid waste contracts and has been reviewed by both the Town of Normal and City of Bloomington Legal Departments and found to be acceptable. This matter was scheduled for the Normal Town Council agenda on February 17, 2014. In accordance with the proposal, if either Council rejects the proposal, the other may proceed independently with the same proposed pricing. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED: Town of Normal. FINANCIAL IMPACT: Landfill costs are built into the Solid Waste budget under Landfill Fees (54404400-70650). Stakeholders may locate this in the FY 2014 Budget Book titled “Other Funds & Capital Improvement Program” on page 182. Respectfully submitted for Council consideration. Prepared by: Jim Karch, Director of Public Works Reviewed by: Barbara J. Adkins, Deputy City Manager Financial & budgetary review by: Chris Tomerlin, Budget Analyst Carla A. Murillo, Budget Manager Legal review by: George D. Boyle, Asst. Corporation Counsel Recommended by: David A. Hales City Manager Attachments: Attachment 1. Agreement Attachment 2. Map ______________________________________________________________________________ Motion: Seconded by: Aye Nay Other Aye Alderman Black Alderman Mwilambwe Alderman Fazzini Alderman Sage Alderman Fruin Alderman Schmidt Alderman Lower Alderman Stearns Mayor Renner Nay Other TOWN COUNCIL ACTION REPORT February 11, 2014 Resolution Authorizing the Execution of an Agreement with American Disposal Services of Illinois, Incorporated d/b/a Republic Services – Bloomington Transfer Station for the Transfer and Disposal of Solid Waste Collected by the Town PREPARED BY: Wayne Aldrich, Uptown Development Director REVIEWED BY: Mark R. Peterson, City Manager Steven. R. Mahrt, Corporation Counsel Tom Ramirez, Waste Removal Supervisor BUDGET IMPACT: The proposed contract rates take effect on March 1, 2014. Funding in the amount of $546,408 is budgeted in line item 001-7025-432.20-10 for the first two years of the contract. These amounts are based on historical averages of waste. STAFF RECOMMENDATION: Approval ATTACHMENTS: Proposed Resolution, Proposed Agreement BACKGROUND Municipal Solid Waste is collected weekly from households in both the City of Bloomington and the Town of Normal. This waste includes automated trash collection and bulky waste that is currently deposited in a landfill. Normal and Bloomington have jointly contracted with Republic Services of Bloomington, IL (also known as Allied Waste Services, American Disposal Services of Illinois, Inc., and Sexton) since 1997 for solid waste disposal. This contract has been extended several times by mutual agreement. The most recent extension will expire on February 28, 2014. Republic Services owns and operates a licensed solid waste transfer facility located at 2112 West Washington Street in Bloomington. Normal and Bloomington public works crews deliver the waste to this local transfer facility. (Due to low ground clearance, the new municipal garbage trucks operated by both Bloomington and Normal are not suitable for direct dumping at a landfill. A transfer station with paved surfaces and designated dump areas is well-suited for city equipment.) The waste is then hauled by Republic from the transfer facility to its Livingston County Landfill in Pontiac or the McLean County Landfill in Bloomington. To conform to current purchasing policies, the Town and City staff determined that it would be appropriate to solicit proposals for continued solid waste disposal services. A joint Request for Proposals (RFP) was prepared by the Town and City staff and issued by the City of Bloomington on January 7, 2014. TOWN COUNCIL ACTION REPORT This RFP included the following general requirements/provisions: 1. Contractor will own/operate a licensed solid waste facility within ten (10) miles of the intersection of Main and Division Streets. This provision allows the city a local site for dumping waste, thus avoiding lengthy trips to a landfill located outside the community. 2. Two year agreement. Given that other options for our waste stream may exist in the next few years, a two year contract provides flexibility. The proposed term of the agreement would be automatically renewed for up to five (5) additional periods of one (1) year each unless either party gives a 90-day notice prior to expiration date 3. Contractor would accept all or some of the refuse collected. This allows the option to remove the bulky waste component from the landfill and recycle it as licensed vendors become available. DISCUSSION/ANALYSIS Two proposals were submitted by the due date of January 28, 2014: Republic Services (an Allied Waste Service Company) of Bloomington, Illinois and Area Disposal Service (which is also known as PDC) of Clinton, Illinois. Both have substantial experience and expertise in solid waste disposal. The proposals were evaluated by a selection committee of the following members: Jim Karch, City of Bloomington Public Works Director Jon Johnston, City of Bloomington Procurement Manager Rob Henson, City of Bloomington Waste Supervisor Tom Ramirez, Town of Normal Waste Supervisor Wayne Aldrich, Town of Normal Public Works Director The scoring guide used by the selection committee rated the two bidders on qualifications, experience, cost proposal, and compliance with the Request for Proposals (RFP). Cost Proposal The proposed “tipping fees” proposed by each company are summarized in the table below. The tipping fee per ton submitted by Area Disposal is considerably less than the fees proposed by Republic. Although the proposed fees are less, Area does not meet the RFP requirement for a disposal facility within 10 miles of Main Street and Division Street. This would require the city to deliver the waste to Clinton and dump directly into a landfill, which is not feasible given the length of haul and the equipment limitations. Time Period Base Rate (Dollars) Per Ton Area 33.65 35.00 35.90 36.80 37.97 39.17 Republic 46.46 48.55 50.01 51.51 53.06 54.65 After Hour Rate Per Person Area No charge No charge No charge No charge No charge No charge Republic 22.24 23.25 23.95 24.67 25.41 26.17 3/1/14 to 2/29/16 3/1/16 to 2/28/17 3/1/17 to 2/28/18 3/1/18 to 2/28/19 3/1/19 to 2/29/20 3/1/20 to 2/28/21 (Note: Need for after hour or weekend service would primarily be in case of an emergency or disaster.) TOWN COUNCIL ACTION REPORT Based on the evaluation criteria included in the RFP, the selection committee recommends Republic Services, Inc. for the solid waste disposal contract. Republic currently operates the only licensed waste disposal facility that accepts municipal solid waste within the parameters stated in the RFP. The proposed fee per ton of $46.46 represents an average increase of 2.3% over the initial two-year contract period. This increase is consistent with the average annual increase of 3% since 1997. The proposed contract was based on the past solid waste contracts and has been reviewed by both the Town of Normal and City of Bloomington Legal Departments and found to be acceptable. This matter is scheduled for the Bloomington City Council agenda on February 24, 2014. In accordance with the proposal, if either Council rejects the proposal, the other may proceed independently with the same proposed pricing. . Locations: Allied Waste Services Transfer Station in relation to its McLean County Landfill. Item 7B. Proposed FY 2014/2015 Budget Presentation by David Hales, City Manager (45 minutes) Budget materials will be provided at the meeting
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