Tele/Fax: 011-23011239/011-23010230
Integrated Headquarters of
Ministry of Defence (Navy)
DSOD, ‘A’ Block Hutments,
Room no. 12B
Dara Shukoh Road
New Delhi – 110 011
DD/2111/NVHM
28 Dec 17
To The Vendor
REQUEST FOR INFORMATION (RFI) FOR PROCUREMENT OF
NIGHT VISION HELMET MOUNTED
(20 PAGES INCLUDING ENCLOSURE)
1.
The Ministry of Defence, Government of India is considering procurement of
293 (Two Hundred and Ninety Three only) Night Vision Helmet Mounted for use by
individual personnel on land/ sea/air under varying operational conditions. Vendors
are requested to forward information sought at the above mentioned address, not
later than 05 Feb 18. Any information seeking clarification on required specifications
towards forwarding of your response may be sought from above mentioned address
on Tele/Fax/E-mail.
2.
The RFI consists of two parts as indicated below. Submission of incomplete
format will render the vendor liable for rejection:(a) Part I. This includes operational requirement of the equipment as per
details placed at Appendix ‘A’. The first part of RFI incorporates operational
and technical characteristics and features of the Night Vision Helmet mounted.
The response column in the tabulated sheet may be filled in by the vendor
whether complying or not with the explanation and returned. Amplifications as
to changes suggested, if any, may also be made.
(b) Part II. The second part of RFI states the methodology of seeking
response of the vendors.
Part I
3.
The Intended Use of Equipment (Operational Requirements). Night Vision
Helmet Mounted are envisaged to be used by individuals in support and conduct of
operations in varying terrains on land, in built up areas, in the marine environment
including submersion in water and in air including exposure to high altitude. System
should broadly be based on following:(a)
Provide latest generation Night Vision capability for individual Operators.
2
(b) Capable of withstanding shocks and exposure to the elements including
high altitude and submersion in water.
(c) Light weight with a compact form factor, enabling extended and
continuous use while mounted on the helmet.
(e) Capable of operating in a wide range of temperatures.
4.
The ‘Night Vision Helmet Mounted’ is expected to have the following
capabilities. The broad qualitative requirements are placed at Appendix ‘A’:(a) Provide Night Vision enhancement to an individual in a helmet mounted
configuration.
(b) Capable of mounting on fixed universal Helmet mounts.
(c) Equipment should at least have a twin tube and twin eyepiece
configuration to provide adequate depth perception.
(d) Should have auto adjustment feature to enable continuous use in
varying degrees of illumination.
(e) Light weight batteries with endurance to sustain at least 30 hr
continuous operations, without use of IR illumination.
(f)
Display with a black and white contrast.
5.
Important Parameters.
The vendors have to provide details in respect of
the following important parameters:(a) Equipment details including indicative operational/technical parameters,
dimensions and possible use of the equipment. Vendors may also utilise this
opportunity to recommend the capabilities proposed in terms of Essential
Parameters-A and Essential Parameters-B i.a.w Para 10 of Chapter II of
DPP 16.
(b) Approximate Cost Estimate. The indicative cost for procurement of
Night Vision Helmet Mounted with associated equipment should take into
account all aspects of supply, training, Field Trials and Product Support
Package. Other aspects (if any), may be mentioned specifically. The indicative
cost of the Product Support Package including spares, accessories, workshop
test equipment, handling gear etc is to be indicated separately. The indicative
cost of transfer of technology is also to be included. The overall emphasis
should be on maximizing indigenous content in the project in accordance with
Chapter II of DPP-16. The cost so forwarded should not include tax/custom
duty component.
(c) Whether the equipment is in use by any other Armed Force offered for
use by other Governmental/ Non-Governmental agencies within India and if
so, unit price (without taxes/ custom duties) and year in which it was supplied.
The difference between these versions of equipment and the equipment
presently being offered may also be highlighted.
3
(d)
Feasibility / willingness to conduct Field Evaluation Trials (FET) in India
and modalities for conduct of Field Evaluation Trials (FET) to be included.
Response
is
to
include
suggested
trial
methodology
and parameters for which evaluation can be done through
simulation/certification/documentation/demonstration etc during the FET.
(e) Indicate the manpower required for operating and maintaining the
equipment as well as modalities of imparting training to operators. Details of
the training aids (hardware & software), models, documentation etc which will
be used during training are also to be indicated.
(f)
Willingness for Option clause including the duration for which the option
clause would be valid. Vendor is to clearly indicate the provisions and terms of
Option clause.
(g) Whether the vendor would be able to comply with all provisions of
Defence Procurement Procedure (DPP) 2016 or not? If not, which Para /
clause of DPP 16 would not be agreed to with reasons.
(h) Vendor may consider RFI as advance information to obtain requisite
government clearances. The restrictions related to exports in country of origin,
if any, and how long it will take to get clearance as applicable is to be
indicated. Restrictions, if any, for end use, may also be included.
Tentative Delivery Schedule. The overall timeframe of production and
delivery, with stage wise break-up of the entire project post signing of contract
is to be submitted.
(j)
Payment Terms. Vendor is to indicate acceptability to the terms of
payment as per DPP 16.
(k)
Provisions
obsolescence.
(l)
for
upgradeability
of
equipment
to
avoid
system
Clearly indicate the details of agency holding Intellectual Property Right
(IPR) for various hardware and software components along with OEMs for
manufacture of major components.
(m)
(n) If the proposed equipment is in development stage? If yes, all details of
development activities completed and the future plans along with the timelines
for trials and bulk production are to be indicated.
Suitable inputs towards arriving at the Categorisation of the proposal iaw
Para 6-11 of Chapter 1 and Decision Flowchart at Appendix ‘A’ to Chapter II of
DPP 2016 may be provided by the vendors.
(p)
6.
In addition to above, the vendors are to confirm that the following conditions
are acceptable:-
4
(a) The solicitation of offers will be as per ‘Single Stage – Two Bid System’. It
would imply that a ‘Request for Proposal’ would be issued soliciting the
technical and commercial offers together, but in two separate sealed
envelopes. The validity of commercial offer would be at least 18 months from
the date of submission of offers.
(b) The technical offers would be evaluated by a Technical Evaluation
Committee (TEC) to check its compliance with RFP.
(c) The equipment of all TEC cleared Vendors would be put through a ‘Field
Evaluation Trial’ in India/abroad on a “No Cost No Commitment (NCNC)’ basis.
A staff evaluation would be carried out by Indian Service Head Quarter (SHQ)
to analyze the result of field evaluation and shortlist the equipment for
introduction into service. Towards this, the participating vendors are to forward
a list of equipment that would be made available for NCNC trials.
(d) Vendors are to confirm the feasibility to offer NCNC trials of proposed
equipment in India/abroad, in exact configuration as proposed in response to
the RFI. Alternatively, the difference between various configurations and their
consequent costs may be highlighted. Vendor may clarify the proposed venue
(India/abroad) for conduct of FET.
(e) Amongst the vendors, cleared by Staff evaluation, a Commercial
Negotiation Committee would decide the lowest acceptable offer (L1 vendor)
and conclude the approved contract.
(f)
Vendor would be bound to provide product support for time period
specified in the RFP, which includes spares and maintenance / product
support package.
(g) Vendor is to accept all conditions of DPP-16 (including financial terms), if
not, which Para/clause of DPP-16 is not acceptable is to be indicated. Further,
the vendor would be required to accept the general conditions of contract
given in the Standard Contract Document at Chapter VI of DPP 16.
(h) Integrity Pact . An integrity pact along with appropriate Bank
Guarantee is a mandatory requirement as per Annexure I to Appendix M of
schedule I to Chapter II of DPP 16, as amended from time to time.
(j)
Performance / Warranty Bonds.
A Performance-cum-Warranty
Bond of 10 % of value of contract would be furnished by the Seller in the form
of a Bank Guarantee.
(k) Transfer of Technology (ToT). Feasibility of license production of
equipment after acquiring ToT. Vendor is to indicate willingness to provide ToT
(know how and know why) alongwith exact scope of ToT that can be provided
in each area alongwith Budgetary Quote for the same item wise is to be
indicated, if ToT is being offered.
5
Transfer of Production (ToP). Willingness to provide ToP (if applicable)
including setting up facility for manufacture of Night Binocular with Compass
and Range Finder in India, procurement order specifications for Commercially
Off the Shelf (COTS), tools/ Jigs, QA/QC etc., supply of proprietary jigs/
fixtures as required, manufacturing drawings, QA/QC procedures,
procurement order specification for raw material / components etc as required
and training of Indian Production Agency (PA) personnel in all aspects of
manufacturing process and supervision during initial start up of manufacturing
by way of on job training and mentoring at nominated Indian PA is to be
provided.
(l)
Note: BQ and timelines for the Transfer of Technology and Transfer of
Production is to be separately indicated
(m) Vendors desirous of interacting with the Service Headquarter prior to
responding to RFI may indicate so latest by 15 Jan 18.
Part – II
7.
Procedure for Response:Vendors (Indian /Foreign) must fill the form of response as per the
enclosed format placed at Appendix ‘B’ for Indian vendors and Appendix ‘C’ for
foreign vendors. In addition to the contents mentioned at Part I and apart from
filling details about the company, details of the exact product meeting our
generic technical specifications should also be carefully filled. Additional
literature on the product may also be attached with the form.
(a)
Vendors must fill the form as given in Appendix 'D' to enable Vendor
Analysis prior issue of RFP.
(b)
The filled form of response should be dispatched to the address
mentioned below:(c)
Integrated Headquarters of
Ministry of Defence (Navy)
DSOD, ‘A’ Block Hutments,
Room no. 12B Dara Shukoh Road
New Delhi – 110 011
Fax : +91-11-23010230
Tel: +91-11-23010230
Email : dsod.navy@navy.gov.in
(d) The last date of acceptance of filled form is 05 Feb 18. The Vendors
shortlisted for issue of RFP would be intimated tentatively by Aug 18.
6
8.
The Government of India invites responses to this request only from Original
equipment Manufacturers (OEM)/ Authorised Vendors/ Government Sponsored
Export Agencies (applicable in the case of countries where domestic laws do not
permit direct export by OEMs). The end user of the equipment is the Indian Navy.
9.
This information is being issued with no financial commitment and Ministry of
Defence reserves the right to change or vary any part thereof at any stage. The
Government of India also reserves the right to withdraw RFI or RFP, should it be so
necessary, at any stage.
10.
The acquisition process would be carried out under the provisions of DPP 16.
(Arun Bahuguna)
Captain
DSOD
7
Appendix A
(Refers to Para 2(a))
PART I
Operational Requirements
NIGHT VISION HELMET MOUNTED
Sr
Particulars
Specification
Vendor to Specify
Principal Components (Vendors may offer equipment details with specifications
that match or better than those listed below)
1.
Configuration
2.
Night Vision
Capability
3.
Night Vision range
4.
Technical features
(a) At least twin
Image Intensifier
(II) Tubes tubes
with twin eyepiece
for depth
perception
(b) Capable of
being mounted on
helmets
Operate in Low
light/No light
conditions
Human Target
Min detection- 200
m
Min Identification 100 m
(a) Field of Viewmin 40 deg
(b) Figure of Merit
(FOM) - 1400 or
greater
(c) Autogating
feature
(d) Black and
White display
(e) Magnification1x
(a) Conformity to
this or any other
technology for
depth perception
(b) Specification
of mounts to which
the equipment can
be attached
(c) Modes of
Operation
(a) Can the
product combine
Image
Intensification with
Thermal Imaging
(b) Any emerging
technology in use
Ranges in varying
environmental
conditions
(a) Specify FOV
and FOM of the
equipment and
other technical
specifications
(b) Does any
product combine
IR and
SWIR/MWIR
spectral coverage
(c ) Details of
8
5.
Weight (including
batteries and
helmet mount)
6.
Batteries
(f) Overall
dimensions should
provide a compact
from factor
(g) Spectral
coverage
(h) luminance gain
in lux
(j) Any digital
image processing
feature
Combined weight
under 1000 gms
digital image
processing
technology in use
(d) Does the
spectral coverage
enable detection of
spots from tactical
lasers
- Equipment is
required to be
used by individuals
in a hands-free
helmet mounted
configuration
- Individuals
should have depth
perception and be
able to conduct
combat activities
like map reading,
driving, negotiating
obstacles while
Specify mil
standards /
certification to
comply with
requirements
Weights of
individual
components and
accessories to be
listed
(i) Endurance
(a) Endurance
when in
during various
continuous use
modes of
without IR- at least operation
30 hr
(b) Power saving
(ii) Use
feature
commercially
(c) Type, size and
available AA Cells weight of batteries
(iii) Provision for
(d) Life of
providing power
batteries
through larger
cells carried on
person
General Features/ Characteristics
7.
General
9
8.
Design Standards
9.
Miscellaneous
seeing through the
equipment
- Individuals
would be engaged
in various activities
in sea/land/air
Ergonomic design,
easy to use for the
operators in a
combat
environment
(a) Image/Video
recording
capabilities
(c) Confirm
availability of
following
accessories:(i) 2X/5X
magnification
add on lens
(ii) Camera
adapters
Name of
body/country/
certifying agency
with standards in
use
(a) Specify
features, design
technology which
is comparable or
better than
competitors
(b) Is there a
provision to record
images or videos
onboard or
externally
Operating Features
10.
Environmental
conditions
(a) The equipment
should be able to
withstand following
temp
(i) Operations 30 deg C to +
35 deg C
(ii) Storage -30
deg C to + 50
deg C
(b) Should
withstand
exposure to water,
snow, dust and
external
contaminants
(i) Withstand
immersion in
(a) Operating
range to include
extremely low and
extremely hot
limits
(b) Indicate
compliance to
standards in use to
protect device
from the elements,
especially
submersion in
water
10
11.
Life
water upto 20
mtr
(ii) Conform to
Mil STD -810G/equivalent
standards for
shock and
vibration
(a) Minimum Shelf
Life
(Onboard/Base)
including
Maintenance
Schedules is to be
10 years
(b) Operational
life of image
Intensifier Tubes to
be at least 10000
hrs of usage
Documentation
Manuals
12.
Part List
13.
Drawings
14.
Testing
Operator and
Maintenance
manuals in English
language
Equipment parts
list with vendor
part numbers for
all spares
Design,
Construction and
Electrical Details
of Environmental
Test
Specification/Stan
dards which the
device has been
subjected to
Maintenance & Product Support
15.
Maintainer level
Documentation,
Onboard spares
Specify conformity
or not and
methodology
adopted
Specify conformity
to EPIL
11
16.
17.
(OBS) and training
for operator/ unit
level maintenance
Base & Depot (B & Documentation,
D) Spares
spares and
training to
maintainer/
Dockyard level
maintenance
Product Support
Manufacturers
Being a small
Package
Recommended list and high
of Spares (MRLS) technology item,
specify whether
- Test equipment
any MLRS or
including all
B&D spares are
calibration
recommended or
equipment be
not
provided with
costs
- Adequacy and
continued
availability of
spares/replaceme
nt of the item
(depending upon
the life span) must
be ensured prior to
placement of
orders for the
equipment
- Warranty for 24
months is required
to be provided
from date of JRI
- The firm should
also indicate
willingness to
undertake
Comprehensive
Annual
Maintenance
Contract (CAMC)
for 05 years on
completion of
12
Warranty
- To enable
stocking of spares
by Indian Navy,
the firm should
recommend / offer
substitutes/replace
ment of such
components
- Up gradation/
modification to the
equipment,
resulting in
enhancement in
the performance
should be
intimated and
offered to Indian
Navy
- Capability for
midlife up
gradation is to be
indicated
18.
Training
Requirement/
Training Aids
19.
Proposed
timelines for
supply
20.
Manufacturing set
Training for 15
Naval personnel in
operation and firstline maintenance
is to be provided at
Mumbai, India
using modern
training Aids like
computer based
training (CBT)
package. CBT as
a deliverable may
also be included.
The overall
timeframe of
production,
delivery with stage
wise break-up is
required to be
submitted.
Whether the
13
up
21.
ToT
22.
Handling/
Transportation
company has
manufacturing/
servicing set-up in
India. If not, what
are the future
plans to set up a
manufacturing/
servicing set-up in
India, if any?
Feasibility
of
development/
production through
a JV with an Indian
firm and timelines
thereof
Infrastructure/
Stowage
facility
details
and
requirement
ashore
and
onboard vessel
23. Quality Assurance. Quality Assurance will be undertaken by IHQ
MoD(N) / Directorate of Quality Assurance(DQAN), based on Quality Assurance
Programme (QAP) submitted by the manufacturer for the product/ subassemblies. QAP will be required to address aspects of quality assurance in line
with current international specifications.
14
Appendix ‘B’
{Refers to Para 6(a)}
INFORMATION PROFORMA
(INDIAN VENDORS)
Name, Address and Unique ID (if any) of the Vendor/Company/Firm .
__________________(Company profile, in brief, to be attached. In the eventuality of
the firm emerging as L1, Contract will be concluded in the name and address of the
firm, as indicated here).Vendors are to submit an undertaking that any subsequent
proposal for change in name of firm or address, will be intimated to IHQ MoD (N) at
the first available opportunity and supporting documents be furnished within five
working days of approval by relevant competent authority.
1.
2.
Type (Tick the relevant category)
Original Equipment Manufacturer (OEM):
Yes/No
Authorised Vendor of foreign Firm:
Yes/No(attach details, if yes)
Others (give specific details) ______________________________________
3.
Contact Details.
Postal Address : ___________________________________________
City : ______________________
State : _____________________
Pin Code: __________________
Tele : _____________________
Fax : ______________________
URL/ Web Site : _____________
Email : ____________________
4.
Local branch/ Liaison Office in Delhi (if any).
Name & Address : ____________________________________________
Pin Code: _________ Tel: _________ Fax: ___________ Email: ________
5.
Financial Details
(a) Category of Industry (Large/Medium/Small Scale): _____________
(b) Annual turnover : ________________________________ (in INR)
15
(c) Number of employees in firm : ____________________________
(d) Details of manufacturing infrastructure : _____________________
(e) Earlier contracts with Indian Ministry of Defence/ Government agencies:
Contract
Number
6.
Quantity
Cost
Certification by Quality Assurance Organisation .
Name of
Agency
7.
Equipment
Certification
Applicable from
(Date & Year)
Valid till
(Date & Year)
Details of Registration.
Agency
Registration No.
Validity (Date)
Equipment
DGS&D
DGQA/ DGAQA/ DGNAI
OFB
DRDO
Any other Government
Agency
8.
Membership of FICCI/ASSOCHAM/CII or other Industrial Associations .
Name of Organisation : _______________________________________
Membership Number : _____________________________________
Equipment/ Product Profile (to be submitted for each product
separately).
9.
(a) Name of Product :____________________________________________
(Should be given category wise for e.g all products under night vision devices
to be mentioned together)
(b) Description (attach technical literature): __________________________
(c) Whether OEM or Integrator: ___________________________________
(d) Name and address of Foreign collaborator (if any): _________________
16
(e) Industrial Licence Number: ____________________________________
(f) Indigenous component of the product (in percentage): _______________
(g) Status (in service/design & development stage): ___________________
(h) Production capacity per annum: ________________________________
(j) Countries/agencies where equipment supplied earlier (give details of
quantity supplied): ____________________________________________
(k) Estimated price of the equipment: ____________________________
10.
Alternatives for meeting the objectives of the equipment set forth in the RFI.
11.
Any other relevant information : _________________________________
12.
Declaration.
(a) It is certified that the above information is true and any changes will be
intimated within five (05) working days of occurrence.
(b) It is certified that design and development is indigenous and belongs to the
____(Vendor) and/or ____(its Indian Sub Vendor). The indigenous content in
the said equipment is____% as on date and is likely to be raised to ___%
by____(date). The certification for the same is enclosed.
It is certified that the complete set of design and production drawings are
available and source code for all software applications/ programmes are also
available with the _____(Vendor) and that these would be produced for
verification when required.
(c)
Note: Certification for 12(b) and 12(c) is required only if claiming IDDM
category.
(d) It is certified that in the past that ____(name of the firm) has never been
banned/ debarred for doing business dealings with MoD/ GoI/ any other
Government organization and that there is no inquiry going on by CBI/ ED/any
other Government agency against the firm.
Note: Para 44 and Appendix F of Chapter II of DPP 16 may be referred
(Authorised Signatory)
17
Appendix ‘C’
{Refers to Para 6(a)}
INFORMATION PROFORMA
(FOREIGN VENDORS)
Name, Address and Unique ID (if any) of the Vendor/Company/Firm .
__________________(Company profile, in brief, to be attached. In the eventuality of
the firm emerging as L1, Contract will be concluded in the name and address of the
firm, as indicated here).Vendors are to submit an undertaking that any subsequent
proposal for change in name of firm or address, will be intimated to IHQ MoD (N) at
the first available opportunity and supporting documents be furnished within five
working days of approval by relevant competent authority
1.
2.
Type (Tick the relevant category)
Original Equipment Manufacturer (OEM):
Yes/No
Authorised Vendor of foreign Firm:
Yes/No(attach details, if yes)
Others (give specific details) ______________________________________
3.
Contact Details.
Postal Address : ____________________________________________
City : ______________________
Province : ____________________
Country: ___________________
Pin/Zip Code : ________________
Tele : ______________________
Fax: ________________________
URL/ Web Site : ______________
Email : ______________________
4.
Local branch/ Liaison Office / Authorised Representatives, in India (if
any).
Name & Address: ____________________________________________
City: _____________________________ Province:__________________
Pin Code: ___________________Tel: _____________Fax: ___________
Email: _______________________
18
5.
Financial Details
(a) Annual turnover : ________________________________ USD
(b) Number of employees in firm : ____________________________
(c) Details of manufacturing infrastructure available: ____________________
(d) Earlier contracts with Indian Ministry of Defence/ Government agencies:
Agency
6.
Contract
Number
Equipment
Quantity
Cost
Certification by Quality Assurance Organisation (if applicable) .
Name of
Agency
Certification
Applicable from
(Date & Year)
Valid till
(Date & Year)
Equipment/ Product Profile (to be submitted for each product
separately).
7.
(a) Name of Product :____________________________________________
(Should be given category wise for e.g all products under night vision devices
to be mentioned together)
(b) Description (attach technical literature): __________________________
(c) Whether OEM or Integrator: ___________________________________
(d) Status (in service/design & development stage): ___________________
(e) Production capacity per annum: ________________________________
(f) Countries where equipment is in service: ________________________
(g) Whether export clearance is required from respective Government: ____
(h) Any collaboration / joint venture/ co-production/ authorized dealer with
Indian industry (give details):
Name & Address : _______________________
19
Tel : ____________________
Fax: ____________________
(j) Estimated price of the equipment: ____________________________
8.
Alternatives for meeting the objectives of the equipment set forth in the RFI.
9.
Any other relevant information : _________________________________
10.
Declaration.
(a) It is certified that the above information is true and any changes will be
intimated within five (05) working days of occurrence.
(b) The ____(name of the firm) has never been banned/ debarred for doing
business dealings with MoD/ GoI/ any other Government organization and that
there is no inquiry going on by CBI/ ED/any other Government agency against
the firm.
Note: Para 44 and Appendix F of Chapter II of DPP 16 may be referred
(Authorised Signatory)
20
Appendix D
{Refers Para 6 (b)}
CRITERIA FOR VENDOR SELECTION/ PRE QUALIFICATION
1.
Technical Parameters.
(a) Number of years of experience in manufacturing of same/ similar
product.
(b)
Details of manufacturing infrastructure for manufacturing the equipment.
(c)
Quality Plan maintained by Vendor.
(d)
Details of certification by Quality Assurance Agencies.
(e)
Industrial License details at the time of submission of bid.
(f)
Annual production capacity and capability to increase the production
capacity to meet the delivery schedule requirements of Services
2.
Financial Parameters.
(a)
Turnover. Turnover of Rs_______ Crs in last three years.
(b)
Capital Assets. Capital Assets of _______.
(c)
Profit.
Profit/ Loss in last three years.
(d) Tax Return.
years.
Copy of Income Tax Return filed during last three
3.
Additional Parameters.
In addition, information on credentials and status
of the entity/Vendor may be obtained covering the following:(a)
Projects/supply orders successfully executed in last five years.
(b)
Annual reports of last five years.
(c)
Shareholder information.
(d)
Details of promoters, associated, allied and JV companies.
(e) Details of vigilance action viz ongoing investigation and suspension/
debarment/ blacklisting actions against the company, if any.
21
4.
Undertaking.
Prospective Vendors must submit an undertaking that
information provided by them is correct.
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