Symantec Enterprise Vault™ Overview
Store, manage, and discover critical business information
Data Sheet: Archiving and eDiscovery
Over
Overview
view
within those files. Central control of .PST and .NSF files
According to Gartner, approximately 70 percent of data is
helps streamline eDiscovery and reduce storage costs,
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duplicate and hasn't been accessed in over 90 days. As an IT
backup windows, and risk associated with lost or stolen
professional, you are challenged with identifying business
files.
critical information and determining what to do with it.
• Seamless end user experience
experience—Provide easy access to
Should you keep or delete it? What retention policy should you
archived information anytime, anywhere via users’ existing
apply to it? How do you maintain end user and administrative
tools (Microsoft Outlook®, Lotus Notes®, SharePoint, etc.);
access to it? And is there a way to automate all of this without
while online, disconnected from the network, or on mobile
increasing infrastructure overhead?
devices.
Planning for, managing, and storing an explosion of
• Flexible classification
classification—Empower your end users to move
information is only part of the challenge. Regardless of
individual email into unique retention folders based on
whether your organization is regulated or not, there is a
parameters set forth by your organization, or
growing need to search electronic information for many
analyze Exchange email content and metadata with
reasons including: internal audits, HR requests, compliance
Symantec Enterprise Vault™ Data Classification Services to
supervision, and legal cases. Without archiving your
automatically determine the archive and retention strategy
information to a central repository, this can be a time
for that message and attachment. Classification tags may
consuming and manual process. Archiving helps you be more
also be assigned to flag the message for supervisory review
proactive and prepared when it comes to search and
within Symantec Enterprise Vault™ Compliance
eDiscovery because it’s not a matter of if, but a matter of
Accelerator. These tags are also searchable and can be
when.
used as filters within Symantec Enterprise Vault™
With over 10 years experience and as the most widely
Discovery Accelerator and the Clearwell eDiscovery
deployed archiving solution on the market, Symantec
Platform from Symantec.
Enterprise Vault™ has enabled over 18,000 customers to
• Intuitive electronic discover
discoveryy with guided
better store, manage, and discover their email and electronic
review
review—Improve the identification and review of archived
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files.
content with advanced search, conversation threading, and
bulk marking and tagging. Relevant items are easily
Features and benefits
preserved on legal hold within the archive. Integration with
• Enterprise inf
information
ormation archive
archive—Archive less-frequently
the Clearwell eDiscovery Platform from Symantec expands
accessed information across multiple content sources
search to non-archived content and allows for more
including Microsoft® Exchange and SharePoint®, IBM Lotus
granular review and analysis by compliance and legal
Domino®, and file servers to reclaim and reuse expensive
teams.
storage resources.
• Simplified ins
installation
tallation and adminis
administration
tration—Get
• Flexible .PS
.PST
T and .NSF migration
migration—Automatically locate
Enterprise Vault up and running in minutes and easily
and migrate existing .PST and .NSF files into the archive,
helping you regain control of the information contained
1.
2.
Sheila Childs, Gartner Presentation: Top 10 Strategies for Surviving Unconstrained Data Growth - Gartner IT Expo - Oct 2010
Information Archiving Market 2012-2016, Radicati Group, July 2012 (based on WW market share)
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Data Sheet: Archiving and eDiscovery
Symantec Enterprise Vault™ Overview
manage the archive day-to-day with wizards and
• Video and voice
dashboards.
• Blackberry® SMS and PIN
• Low to
total
tal co
cosst of ownership
ownership—Maintain an efficient
• Bloomberg and Reuters
archive by using flexible deployment options (physical or
virtual), storage tiering, compression, and global
Exchange and Domino archiving
deduplication.
When email goes down or users can’t send or receive email
due to their quotas, productivity decreases and users become
frustrated. With Enterprise Vault, you can essentially
eliminate quotas and give users a virtually unlimited mailbox
while controlling message store growth. Time spent on
mailbox housekeeping, creating PSTs, or calling the helpdesk
can be drastically reduced. Administrator-defined policies
automatically archive individual messages and attachments
from Exchange and Domino into Enterprise Vault. For
example, an archive policy can be created to start archiving
based on size and/or age when a user reaches 70 percent of
their mailbox quota. Optionally, shortcuts are provided,
allowing users to easily search and access items transparently
through Outlook, Lotus Notes, or via extended Web-based
email clients. Server performance and scalability is
Figure 1. Archive all sources into a single repository
dramatically improved and users enjoy instant access to all of
their email, whether they are online, offline, or on a mobile
An archive ffor
or all content sources
device.
Natively and through integrated partners, Enterprise Vault
Archiving prior to an upgrade or migration can improve the
targets sources across the data center to archive infrequently
time and efficiency of your migration—archive first, migrate
accessed, duplicate, and business records into a centrally
less active email, and decommission old servers faster.
managed repository. Information is indexed, compressed,
Vault Cache and Virtual Vault
deduplicated, and made available to end users and
Vault Cache and Virtual Vault are built-in features of
administrative and legal purposes. These sources include:
Enterprise Vault focused on making the end user experience
• Exchange and Lotus Domino
as seamless and easy as possible. Vault Cache provides users
• .PST files and .NSF archives
with an intuitive, fast way to access their archived email
• SharePoint
regardless if connected to the network or not, by caching a
copy of archived messages locally. With Virtual Vault, end user
• Windows®, Linux®, and UNIX® file servers
search, and retrieval of archived email is performed using the
• Social media such as Facebook, LinkedIn, Twitter, websites,
native Outlook interface and search tools with no reliance on
and numerous other sources
shortcuts. Users can click, drag, search, and retrieve archived
• Unstructured data (SAP® files and attachments)
email from within Outlook just as they would with live email
• Instant messaging systems
from the Exchange Server.
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Data Sheet: Archiving and eDiscovery
Symantec Enterprise Vault™ Overview
(attorney-client privilege, harassment, credit card numbers,
etc). An easy way to leverage Data Classification Services at
first is to defensibly delete irrelevant email (e.g. junk or spam)
and not store it in the archive. These tags can also be used to
prompt messages for review within Enterprise Vault
Compliance Accelerator and for fast search within Enterprise
Vault Discovery Accelerator and the Clearwell eDiscovery
Platform from Symantec.
File System archiving
File servers can quickly become a 'dumping ground' where
users store their business and sometimes personal files.
Remove non-business, infrequently accessed, and duplicate
Figure 2. Transparent end-user access with Virtual Vault
content from file servers by archiving based on file type, age,
and other criteria. You can reclaim space on servers while
Locate and ingest .PST and .NSF files
expediting consolidation projects and helping to hold-off
Email archiving eliminates the need for .PST and .NSF file
future storage purchases. To support information governance,
creation, resulting in more productive users, reduced
retention policies can be applied to retain files for as long as
potential for data loss, and improved backup and restore
needed for end user access and legal needs. In addition, use
processes. For the files that are already created,
file blocking capabilities, if necessary, to prevent non-
administrators can locate and archive them from their original
business information from being stored on corporate file
locations. Administrators may optionally delete original .PST
servers.
files once they are in the archive. During the archive process,
these messages and attachments are indexed, retention
policies are applied, and end users maintain access to their
messages via Virtual Vault (for Exchange customers) and
standard email clients, such as Outlook Web Access (OWA)
and Domino Web Access (DWA). Instead of manually having to
search the network, make copies of files, or make end users
volunteer their personal archives, IT, and legal teams can
easily search across all archived content for discovery
purposes.
Data Classification Services
Enterprise Vault Data Classification Services offers contentaware classification, based on Symantec™ Data Loss
Prevention technology to help you create an automated,
repeatable method to classify and store Exchange email.
Decisions are made whether or not to store the message in the
Figure 3. Seamless File System Archiving user experience
archive, for how long, and if there should be tags applied
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Data Sheet: Archiving and eDiscovery
Symantec Enterprise Vault™ Overview
ShareP
SharePoint
oint archiving
archived data from disk managed by Enterprise Vault to tape
As user adoption increases, SharePoint indexes and storage
or other media managed by NetBackup or Backup Exec,
resources can quickly become strained. SharePoint archiving
helping you leverage your backup infrastructure to manage
reduces the clutter created from users posting and forgetting
archived data and reduce your long term total cost of
files, from multiple document versions, and from orphaned
ownership. NetBackup and Backup Exec can both be used to
project sites. Enterprise Vault archives from the critical
backup the critical components of Enterprise Vault.
components of SharePoint including document, slide and
Improve search and eDiscovery
picture libraries, and social elements such as discussion
Any IT administrator or legal counsel who has had to respond
boards, wikis, blogs, and lists. Archiving reduces the bloat of
to a lawsuit, internal investigation, or compliance audit
your SharePoint resources while maintaining end user
understands the challenges of information governance,
productivity and supporting your information governance
meeting court-sanctioned deadlines, and expensive third-
strategies.
party review. The entire process needs to be streamlined and
made easier to defensibly and cost-effectively respond to
eDiscovery requests. The answer is an intelligent information
governance solution with a purpose-built eDiscovery platform.
Enterprise Vault provides a single repository of information
archived across multiple content sources. This ensures that
relevant information is correctly preserved and made available
for eDiscovery cases. Archived information is indexed and
searchable, allowing investigators to conduct an early case
assessment with Enterprise Vault Discovery Accelerator and
more robust review and analysis with the Clearwell eDiscovery
Platform from Symantec.
The Clearwell eDiscovery Platform from Symantec extends
eDiscovery to data beyond the archive to include a full
spectrum of enterprise sources, including network servers,
storage systems, backups, application repositories, and
Figure 4. Archive all critical components of SharePoint
laptops and desktops. The Clearwell eDiscovery Platform from
Symantec can be used to manage legal hold and to search this
Symantec NetBackup™ and Symantec Backup Exec™
information in a transparent and unobtrusive manner. Once
integration
all data is collected, advanced search and analytics can be
A backup is not an archive. They are two separate
used to cull data by over 90 percent, enabling efficient review
functions—backup is for recovery whereas archiving is for
and production.
storage optimization and eDiscovery. Deploying Enterprise
Enterprise Vault Compliance Accelerator allows companies to
Vault can improve backup and recovery SLAs by removing
perform cost-effective supervisory review of email to help
static and duplicate data from the daily, weekly, and monthly
ensure compliance with corporate policy and regulatory
backup processes. Symantec NetBackup™, Symantec Backup
bodies. Providing the framework to select and sample target
Exec™, and Enterprise Vault integration allows you to define
email, manage its review by appropriate reviewers, and record
automatic, policy-based migration strategies that move
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Data Sheet: Archiving and eDiscovery
Symantec Enterprise Vault™ Overview
the process for audit purposes, Compliance Accelerator helps
Vault deduplication and instead leverage the appliance
decrease the cost and effort of email supervision, review, and
deduplication.
compliance. Compliance Accelerator can further automate the
Enterprise Vault is also VMware® Ready certified, allowing you
process when used in conjunction with Data Classification
to benefit from the increased agility of running in a virtual
Services by flagging tagged Exchange messages for review.
environment while maintaining similar performance to
running on a physical server.
How to leverage the cloud
Symantec provides you with the flexibility to deploy best-ofbreed archiving solutions on-premise, hybrid, or in the cloud.
Regardless of the deployment model, Symantec can provide
the solution that best meets the immediate and long-term
information management goals of your organization.
Symantec Enterprise Vault.cloud™ (100 percent Softwareas-a-Service)
Enterprise Vault.cloud allows you to address the challenges of
email storage management, eDiscovery, and regulatory
Figure 5. Intelligent search and review with Discovery Accelerator
compliance with the ease and efficiency of a purely hosted
service. With no hardware, software, or plug-ins to install and
Lower archive total cost of operations
maintain, Enterprise Vault.cloud offers unlimited cloud
Not only does Enterprise Vault archiving optimize your
storage with rapid search and retrieval for a flat fee per
primary storage but Enterprise Vault itself is engineered to be
mailbox per month.
efficient. When information is archived, it is indexed,
Hybrid cloud
compressed, and deduplicated to reduce the footprint and
Enterprise Vault can archive to cloud vendors such as Amazon
total cost of ownership of the archive. When a file has already
S3, AT&T Synaptic, Nirvanix®, and Rackspace. You lower costs
been archived once, Enterprise Vault knows not to store it
by using cloud storage as a storage tier while continuing to
twice. And even though it is not deduplicated in the archive,
manage your archive through a single interface.
users maintain access to it until the retention period has
Also, customers wanting to leverage hosted email such as
expired.
Microsoft® Office 365 can maintain an on-premise archive for
To help you reduce costs, Enterprise Vault is storage agnostic,
journaling, eDiscovery, and compliance purposes. Other
meaning it does not rely on any specific type of storage
content sources such as file servers and SharePoint can be
device. Data can be stored on any combination of supported
archived to the same on-premise archive and benefit from
storage devices, allowing data to be tiered and moved over
deduplication and a central repository for search and
time to ensure that as data ages it gets stored on the most
eDiscovery.
suitable storage medium and that archived data has the
smallest possible storage footprint. Also, Enterprise Vault can
Symantec™ Managed Enterprise Vault
store to storage devices that have native deduplication
Symantec™ Managed Enterprise Vault is a monitoring,
functionality. In these cases, customers turn off Enterprise
management, and support service for organizations that want
to retain their data on-premise while leveraging the benefits
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Data Sheet: Archiving and eDiscovery
Symantec Enterprise Vault™ Overview
of remote management. Customers are supported by
More Information
Symantec's Business Critical Services team, who are experts
Visit our website
in both service delivery and Symantec's archiving
http://www.symantec.com/ev
technologies.
To speak with a Product Specialist in the U.S.
Delivered under strict SLAs, Managed Enterprise Vault plugs-
Call toll-free 1 (877) 253 2793
in to an organization's archiving environment remotely and
To speak with a Product Specialist outside the U.S.
delivers 24 hours a day, seven days a weel monitoring,
For specific country offices and contact numbers, please visit
incident remediation, consistent service level delivery, and
our website.
regular reporting.
About Symantec
Product highlights
Symantec protects the world's information and is the global
• Proactively manage eDiscovery. Efficient search and review
leader in security, backup, and availability solutions. Our
can be performed in-house without manual collection,
innovative products and services protect people and
streamlining early case assessments, legal holds, and a
information in any environment—from the smallest mobile
repeatable and defensible eDiscovery process.
device to the enterprise data center to cloud-based systems.
• Intelligently manage information as part of an information
Our industry-leading expertise in protecting data, identities,
governance program by automating the granular retention,
and interactions gives our customers confidence in a
and defensible deletion of information.
connected world. More information is available at
www.symantec.com or by connecting with Symantec at
• Reduce storage footprint and costs by archiving less
frequently accessed information off of expensive primary
go.symantec.com/socialmedia.
storage and servers such as Exchange, Domino,
Symantec World Headquarters
SharePoint, and file servers.
350 Ellis St. | Mountain View, CA 94043 USA
• Streamline backup and recovery by moving older,
1 (877) 253 2793
infrequently accessed content from production sources
into a centralized archive. Seamless end user experience
improves productivity, reduces helpdesk calls, and
provides access to archived email whether online, offline,
and on mobile devices.
• Centralized administration provides advanced reporting,
monitoring, and diagnostics of the archive, helping to
ensure consistent performance and availability.
Copyright © 2012 Symantec Corporation. All rights reserved. Symantec and the Symantec Logo are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries.
Other names may be trademarks of their respective owners. Any forward-looking indication of plans for products is preliminary and all future release dates are tentative and are subject to change. Any future
release of the product or planned modifications to product capability, functionality, or feature are subject to ongoing evaluation by Symantec, and may or may not be implemented and should not be considered
firm commitments by Symantec and should not be relied upon in making purchasing decisions.
Symantec helps organizations secure and manage their information-driven world with IT Compliance, discovery and retention management, data loss prevention, and messaging security solutions.
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