USER’S GUIDE
MFC-3420C
MFC-3820CN
®
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-3420C and MFC-3820CN
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
www.registermybrother.com
By registering your product with Brother International Corporation,
you will be recorded as the original owner of the product. Your
registration with Brother:
■ may serve as confirmation of the purchase date of your product
should you lose your receipt;
■ may support an insurance claim by you in the event of product
loss covered by insurance; and,
■ will help us notify you of enhancements to your product and
special offers.
The most convenient and efficient way to register your new product
is on-line at www.registermybrother.com
©1996-2003 Brother Industries, Ltd.
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the MFC.
Calls must be made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be
recorded as the original owner of the product. Your registration with Brother:
■ may serve as confirmation of the purchase date of your product
should you lose your receipt;
■ may support an insurance claim by you in the event of product
loss covered by insurance; and,
■ will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet
or, for your convenience and most efficient way to register your new
product, register on-line at
www.registermybrother.com
Frequently asked questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Fax
Machine/Multi-Function Center needs. You can download the latest
software and utilities, read FAQs and troubleshooting tips, and go to the
“Solutions” section to learn how to get the most from your Brother product.
http://solutions.brother.com
You can check here for Brother driver updates.
For Customer Service
In USA:
1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER (voice)
(514) 685-4898 (fax)
(514) 685-6464 (voice) In Montreal
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
i
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get
instant answers to common technical questions and product information for
all Brother products. This system is available 24 hours a day, 7 days a
week. You can use the system to receive faxed instructions and an Index of
fax back subjects.
In USA only:
1-800-521-2846
The Brother fax back system number has been pre-programmed on Speed
dial #01.
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are
available at most Brother retailers. If you cannot find the accessory you
need and you have a Visa, MasterCard, Discover, or American Express
credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories
and supplies that are available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-877-BROTHER (voice)
Description
Ink Cartridge<black>
Ink Cartridge<cyan>(blue)
Ink Cartridge<magenta>(red)
Ink Cartridge<yellow>
Telephone Line Cord
ADF Document Support
Output Paper Support
Power Protector for A/C Power
Telephone Line Surges and
Voltage Spikes (2 outlets)
Power Protector for A/C Power
Telephone Line Surges and
Voltage Spikes (8 outlets)
User's Guide
ii
Item
LC31BK (Prints up to 500 pages)
LC31C (Prints up to 400 pages)
LC31M (Prints up to 400 pages)
LC31Y (Prints up to 400 pages)
LG3077001
LE6250003
LE9840001
QPD120
FX120
LE9875001(English for USA and Canada)
XXXXXXX (French For Canada)
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S
LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES
NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT
APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE
THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA
DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY
FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE
LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
iii
Brother® One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
• This limited warranty (“warranty”) is given
only to the original end-use/retail
purchaser (referred to in this warranty as
“Original Purchaser”) of the accompanying
product, consumables and accessories
(collectively referred to in this warranty as
“this Product”).
• If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was
used (including but not limited to floor
models or refurbished product), prior to
your purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
• This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper and thermal
paper.
• Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying
Consumable
and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
• This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
• Machines: one year from the original
purchase date.
• Accompanying
Consumable
and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What is NOT covered:
This warranty does not cover:
(1) Physical damage to this Product;
(2) Damage caused by improper installation,
improper or abnormal use, misuse,
neglect or accident (including but not
limited to transporting this Product
without the proper preparation and/or
packaging);
(3) Damage caused by another device or
software used with this Product (including
iv
but not limited to damage resulting from
use of non Brother ®-brand parts and
Consumable and Accessory Items);
(4) Consumable and Accessory Items that
expired in accordance with a rated life;
and,
(5) Problems arising from other than defects
in materials or workmanship.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted
warranty repair without authorization from
Brother and/or alteration/removal of the
serial number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329 or a
Brother Authorized Service Center within the
applicable warranty period. Supply Brother
or the Brother Authorized Service Center
with a copy of your dated bill of sale showing
that this Product was purchased within the
U.S. For the name of local Brother
Authorized
Service
Center(s),
call
1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping,
packing
product,
and
insurance (if you desire). You are also
responsible for loss or damage to this
Product in shipping.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period,
Brother or its Authorized Service Center will
repair or replace the Machine and/or
accompanying Consumable and Accessory
Items at no charge to you for parts or labor.
The decision as to whether to repair or
replace the Machine and/or accompanying
Consumable and Accessory Items is made
by Brother in its sole discretion. Brother
reserves the right to supply a refurbished or
remanufactured
replacement
Machine
and/or accompanying Consumable and
Accessory Items and use refurbished parts
Brother® One Year Limited Warranty and Replacement Service
(USA only)
provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you.
The foregoing are your sole (i.e., only)
and exclusive remedies under this
warranty.
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized
by Brother, and you have delivered the
Machine to an Authorized Service Center,
the Authorized Service Center will provide
you with a replacement Machine after
receiving one from Brother. If you are
dealing directly with Brother, Brother will
send to you a replacement Machine with the
understanding that you will, after receipt of
the replacement Machine, supply the
required proof of purchase information,
together with the Machine that Brother
agreed to replace. You are then expected to
pack the Machine that Brother agreed to
replace in the package from the replacement
Machine and return it to Brother using the
pre-paid freight bill supplied by Brother in
accordance with the instructions provided by
Brother. Since you will be in possession of
two machines, Brother will require that you
provide a valid major credit card number.
Brother will issue a hold against the credit
card account number that you provide until
Brother receives your original Product and
determines that your original Product is
entitled to warranty coverage. Your credit
card will be charged up to the cost of a new
Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the
limited warranty; (iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired
or has not been sufficiently validated with a
copy of the proof of purchase (bill of sale).
The replacement Machine you receive (even
if refurbished or remanufactured) will be
covered by the balance of the limited
warranty period remaining on the original
Product, plus an additional thirty (30) days.
You will keep the replacement Machine that
is sent to you and your original Machine shall
become the property of Brother. Retain your
original Accessory Items and a copy of
the return freight bill, signed by the
courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product.
Except for that repair or replacement as
described above, Brother shall not be liable
for any direct, indirect, incidental or
consequential damages or specific relief.
Because some states do not allow the
exclusion or limitation of consequential or
incidental damages, the above limitation
may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF
ALL OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY
AND ALL WARRANTIES OTHER THAN
THIS ONE, WHETHER EXPRESS OR
IMPLIED,
INCLUDING
IMPLIED
WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR
PURPOSE, ARE HEREBY DISCLAIMED.
• This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
• This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
• This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important: We recommend that you keep all
original packing materials, in the event that
you ship this product.
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the MFC/Facsimile machine must be delivered or
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service
Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your User’s Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine
to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest Authorized
Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464.
Internet support: support@brother.ca or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
vi
Safety precautions
To use the MFC safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the MFC.
Before you clean the MFC or
clear a paper jam, make sure
you have unplugged the power
cord from the AC power outlet.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
After you use your MFC, the
area shown in the illustrations
is extremely HOT! To prevent
injuries, be careful not to put
your fingers in the area shown.
To prevent injuries, be careful
not to put your hands on the
edge of the MFC under the
scanner cover.
To prevent injuries, be careful
not to put your fingers in the
area shown in the illustration.
vii
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
To prevent injuries, be careful
not to touch the edge of the
metallic part shown in the
illustration.
To prevent injuries,
be careful not to put
your fingers in the
area shown in the
illustration.
WARNING
■ When you move the MFC, grasp the side handholds as shown
above. Do NOT carry the MFC by holding it at the bottom.
■ Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall jack. Never
install telephone wiring during a lightning storm. Never install a
telephone wall jack in a wet location.
viii
■ This product must be installed near an AC power outlet that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the AC power outlet in order to shut off
power completely.
■ To reduce the risk of shock or fire, use only a No. 26 AWG or
larger telecommunication line cord.
Caution
■ Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line and on the telephone line, or unplug the cords
during a lightning storm.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2. Avoid using a telephone (other than a cordless type)
during an electrical storm. There may be a remote risk of
electric shock from lightning.
3. Do not use the telephone to report a gas leak in the
vicinity of the leak.
4. Use only the power cord and batteries indicated in this
guide. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special
disposal instructions.
SAVE THESE INSTRUCTIONS
ix
Choosing a location
Place your MFC on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the MFC near a telephone wall jack and
a standard, grounded AC power outlet. Choose a location where the
temperature remains between 50°F and 95°F (10°-35°C).
Caution
■ Avoid placing your MFC in a high-traffic area.
■ Avoid placing your MFC on the carpet.
■ Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■ Do not expose the MFC to direct sunlight, excessive heat,
moisture, or dust.
■ Do not connect your MFC to electrical outlets controlled by wall
switches or automatic timers.
■ Disruption of power can wipe out information in the MFC’s
memory.
■ Do not connect your MFC to electrical outlets on the same circuit
as large appliances or other equipment that might disrupt the
power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
x
Quick Reference Guide
Sending faxes
Storing numbers
Automatic Transmission
Storing Speed-Dial numbers
1 Press Menu/Set, 2, 3, 2.
2 Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press Menu/Set.
3 Enter a number (up to 20
digits), and then press
Menu/Set.
4 Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5 Press Stop/Exit.
1
If it is not illuminated in
green, press
2
3
4
(Fax).
Load your original. (See
Load originals on page 2-1.)
Enter the fax number using
Speed-Dial, Search or the
dial pad.
Press Black Start or
Color Start.
Receiving faxes
Select Receive Mode
1 Press Menu/Set, 0,1.
2 Press
or
to select
Fax Only, Manual,
Fax/Tel or External
TAD, and then press
Menu/Set.
xi
Dialing operations
Speed-Dialing
1
If it is not illuminated in
green, press
2
3
4
(Fax).
Load your original. (See
Load originals on page 2-1.)
Press Search/Speed Dial,
press #, and then press the
two-digit Speed-Dial
number.
Press Black Start or
Color Start.
Sorting multiple copies
(Using the ADF)
1
2
3
4
5
Using Search
1
If it is not illuminated in
green, press
2
3
4
(Fax).
Press Search/Speed Dial,
and then enter the first letter
of the name you’re looking
for.
Press
or
search the
memory.
Press Black Start or
Color Start.
Making copies
Single copy
1
2
3
xii
Press
6
(Copy) to
illuminate it in green.
Load your original. (See
Load originals on page 2-1.)
Press Black Start or
Color Start.
7
Press
(Copy) to
illuminate it in green.
Load your original in the
ADF.
Use the dial pad to enter the
number of copies you want
(up to 99).
Press Options.
Press
or
select
Stack/Sort, and then
press Menu/Set.
Press
or
select
Sort, and then press
Menu/Set.
Press Black Start or
Color Start.
Brother fax back system:
In USA: 1-800-521-2846
Brother Global Web Site:
http://www.brother.com
Frequently Asked Questions
(FAQs) and Product Support
http://solutions.brother.com
Brother Accessories & Supplies:
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-877-BROTHER
(voice)
Table of Contents
1
2
Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information ..................................................... 1-1
Symbols used in this Guide ........................................ 1-1
Fax Test Sheet and Product Registration
(USA only) .............................................................. 1-2
On-Line Registration (USA and Canada) ................... 1-2
Control panel overview ..................................................... 1-3
Turning the MFC on and off........................................ 1-6
About fax machines .......................................................... 1-7
Custom features ......................................................... 1-7
Do you have Voice Mail on the phone line? ........... 1-7
Why should there be problems?............................. 1-7
How can you avoid possible problems? ................. 1-7
Fax tones and handshake .......................................... 1-8
ECM (Error Correction Mode)..................................... 1-9
Connecting the MFC......................................................... 1-9
Connecting an external telephone.............................. 1-9
Connecting an external telephone answering device
(TAD).................................................................... 1-10
Sequence ............................................................. 1-10
Connections ......................................................... 1-12
Recording outgoing message (OGM) on
an external TAD ............................................... 1-12
Special line considerations ....................................... 1-13
Roll over phone lines............................................ 1-13
Two-line phone system ........................................ 1-13
Converting telephone wall outlets ........................ 1-14
Installing MFC, external two-line TAD and
two-line telephone ............................................ 1-15
Multi-line connections (PBX) .................................... 1-16
If you are installing the MFC to work with a PBX ... 1-16
Custom features on your phone line......................... 1-16
Loading originals and paper ............................................... 2-1
Load originals ................................................................... 2-1
Using the automatic document feeder (ADF) ............. 2-1
Recommended environment .................................. 2-1
Using the scanner glass ............................................. 2-3
About paper ...................................................................... 2-4
Handling and using special paper .............................. 2-4
xiii
Recommended paper ............................................. 2-4
Paper capacity of the paper tray ............................ 2-5
Paper specifications for the paper tray .................. 2-5
Paper capacity of the output paper support ........... 2-6
Printable area ............................................................. 2-7
How to load paper and envelopes .............................. 2-8
To load paper or other media ................................. 2-8
To load glossy paper .............................................. 2-9
To load envelopes .................................................. 2-9
3
4
5
xiv
On-screen programming ..................................................... 3-1
User-friendly programming ............................................... 3-1
Menu table .................................................................. 3-1
Memory storage.......................................................... 3-1
Navigation keys ................................................................ 3-2
Getting started ..................................................................... 4-1
Initial Setup ....................................................................... 4-1
Setting the Date and Time .......................................... 4-1
Setting the Station ID.................................................. 4-2
Entering text ........................................................... 4-3
Inserting spaces ..................................................... 4-3
Making corrections ................................................. 4-3
Repeating letters .................................................... 4-3
Special characters and symbols ............................ 4-4
Setting Tone and Pulse dialing mode ......................... 4-4
General Setup................................................................... 4-5
Setting the Mode Timer .............................................. 4-5
Setting the Paper Type ............................................... 4-5
Setting the Paper Size (MFC-3420C only) ................. 4-6
Setting the Paper Size (MFC-3820CN only)............... 4-6
Setting the Ring Volume ............................................. 4-7
Setting the Beeper Volume......................................... 4-7
Setting the Speaker Volume ....................................... 4-8
Turning on Automatic Daylight Savings Time............. 4-8
On/Off Setting ............................................................. 4-9
Setup Receive ...................................................................... 5-1
Basic receiving operations................................................ 5-1
Choosing the Receive Mode....................................... 5-1
To select or change your Receive Mode ................ 5-2
Setting the Ring Delay ............................................... 5-2
Setting the F/T Ring Time (Fax/Tel mode only).......... 5-3
Easy Receive ............................................................. 5-4
Printing a reduced incoming fax
(Auto Reduction) .................................................... 5-5
Printing a fax from the memory .................................. 5-5
Advanced receiving operations ........................................ 5-6
Operation from extension telephones......................... 5-6
For Fax/Tel mode only................................................ 5-6
Using a cordless external handset ............................. 5-7
Changing the remote codes ....................................... 5-7
Polling......................................................................... 5-8
Setting up Polling Receive ..................................... 5-8
Setting up Sequential Polling Receive ................... 5-8
Telephone services .......................................................... 5-9
Distinctive Ring........................................................... 5-9
What does your telephone company’s
‘Distinctive Ring’ do? .......................................... 5-9
What does Brother’s ‘Distinctive Ring’ do? ............ 5-9
Do you have Voice Mail?...................................... 5-10
Before you choose the ring pattern to register ..... 5-10
Registering the Distinctive Ring pattern ................... 5-11
Turning off the Distinctive Ring ............................ 5-11
Caller ID.......................................................................... 5-12
Viewing Caller ID List ............................................... 5-13
Printing Caller ID List................................................ 5-13
6
Setup Send ........................................................................... 6-1
How to fax......................................................................... 6-1
Enter Fax mode .......................................................... 6-1
How to dial........................................................................ 6-1
Manual dialing ............................................................ 6-1
Speed-Dialing ............................................................. 6-2
Search ........................................................................ 6-2
Faxing from the automatic document feeder (ADF) ... 6-3
Faxing from the ADF .............................................. 6-3
Faxing from the scanner glass .................................. 6-3
Out of Memory message ........................................ 6-4
Automatic transmission ............................................. 6-4
This is the easiest way to send a fax...................... 6-4
Manual transmission .................................................. 6-5
Basic sending operations ................................................. 6-6
Sending faxes using multiple settings ........................ 6-6
Contrast ...................................................................... 6-6
Fax Resolution............................................................ 6-7
Manual and automatic fax Redial ............................... 6-8
Color fax transmission ................................................ 6-8
xv
Dual Access (Not available for color faxes) ................ 6-9
Real Time Transmission ............................................. 6-9
Checking job status .................................................. 6-10
Canceling a job while scanning, dialing and
sending the original .............................................. 6-11
Canceling a scheduled job........................................ 6-11
Advanced sending operations ........................................ 6-12
Broadcasting (Not available for color faxes)............. 6-12
Overseas Mode ........................................................6-13
Delayed Fax (Not available for color faxes).............. 6-14
Setting up Polled Transmit
(Not available for color faxes)............................... 6-15
Delayed Batch Transmission
(Not available for color faxes)............................... 6-16
7
8
xvi
Quick-Dial numbers and dialing options ........................... 7-1
Storing numbers for easy dialing ...................................... 7-1
Storing Speed-Dial numbers....................................... 7-1
Changing Speed-Dial numbers................................... 7-2
Setting up Groups for Broadcasting............................ 7-3
Dialing options .................................................................. 7-5
Access codes and credit card numbers...................... 7-5
Pause ......................................................................... 7-6
Fax Redial................................................................... 7-6
Tone or Pulse ............................................................ 7-6
Remote Fax Options ............................................................ 8-1
Fax Forwarding/Paging..................................................... 8-1
Programming a Fax Forwarding number .................... 8-1
Programming your pager number............................... 8-2
Setting Fax Storage .......................................................... 8-3
Backup Print ............................................................... 8-3
This is a safety feature in case the power goes off
so you won’t lose your messages.................................. 8-3
Setting your Remote Access Code................................... 8-4
Remote Retrieval .............................................................. 8-5
Using your Remote Access Code............................... 8-5
Remote commands..................................................... 8-6
Retrieving fax messages ............................................ 8-7
Changing your Fax Forwarding number ..................... 8-7
9
10
11
Printing reports .................................................................... 9-1
MFC settings and activity ................................................. 9-1
Customizing the Transmission Verification Report..... 9-1
Setting the Journal Period .......................................... 9-2
Printing reports ........................................................... 9-3
To print a report ...................................................... 9-3
Making copies .................................................................... 10-1
Using the MFC as a copier ............................................. 10-1
Enter Copy mode...................................................... 10-1
Making a single copy ................................................ 10-2
Making multiple copies ............................................. 10-2
Out of Memory message .......................................... 10-2
Using the Copy keys (Temporary settings) .................... 10-3
Enlarge/Reduce........................................................ 10-4
Quality ...................................................................... 10-5
Options ..................................................................... 10-6
Paper Type ........................................................... 10-7
Paper Size ............................................................ 10-8
Brightness ............................................................ 10-8
Contrast .................................................................... 10-9
Sorting copies using the ADF ................................... 10-9
N in 1 copy (Page Layout) ...................................... 10-10
Changing the default copy settings .............................. 10-13
Copy Quality ........................................................... 10-13
Brightness............................................................... 10-13
Contrast .................................................................. 10-13
Color Adjustment .................................................... 10-14
Legal limitations............................................................ 10-15
Walk-Up PhotoCapture Center™ (MFC-3820CN only) ..... 11-1
Introduction ..................................................................... 11-1
PhotoCapture Center™ requirements ................... 11-1
Basic flow ....................................................................... 11-2
Getting started ................................................................ 11-3
Printing the Index (Thumbnails)...................................... 11-5
Printing images............................................................... 11-6
Number of Copies ................................................ 11-7
DPOF printing........................................................... 11-8
Changing the default settings ......................................... 11-9
Print Quality .............................................................. 11-9
Paper & Size............................................................. 11-9
Brightness............................................................... 11-10
Contrast .................................................................. 11-10
xvii
Color enhancement (True2Life®)............................11-11
Cropping ................................................................. 11-12
Understanding the Error Messages ........................ 11-12
Using PhotoCapture Center™ from your PC ................. 11-13
Using PhotoCapture Center™ for scanning originals ....11-13
12
13
xviii
Important information ........................................................12-1
Standard telephone and FCC Notices
These notices are in effect on models sold and
used in the United States only.............................. 12-1
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)................... 12-3
Important .............................................................. 12-4
Industry Canada Compliance Statement
(Canada only) ....................................................... 12-4
LAN connection ........................................................12-4
International ENERGY STAR® Compliance
Statement ............................................................. 12-4
Important safety instructions.....................................12-5
Trademarks...............................................................12-7
Troubleshooting and routine maintenance ..................... 13-1
Troubleshooting ............................................................. 13-1
Error messages ........................................................13-1
Original jams............................................................. 13-4
Original is jammed in the top of the ADF unit. ......13-4
Original is jammed inside the ADF unit. ............... 13-4
Printer jam or paper jam ........................................... 13-5
Paper is jammed inside the front of the MFC. ......13-5
Paper is jammed inside the paper tray ................. 13-6
Paper is jammed inside the machine.................... 13-7
If you are having difficulty with your machine ...........13-8
How to improve print quality ......................................... 13-11
Cleaning the print head........................................... 13-11
Print quality check................................................... 13-11
Checking the ink volume...............................................13-14
Packing and shipping the MFC............................... 13-15
Routine maintenance.................................................... 13-18
Cleaning the scanner.............................................. 13-18
Cleaning the MFC printer platen............................. 13-19
Replacing the ink cartridges ...................................13-20
G
S
14
15
Glossary .............................................................................. G-1
Specifications ......................................................................S-1
Product description ...........................................................S-1
General.............................................................................S-1
Print media .......................................................................S-2
Copy .................................................................................S-3
PhotoCapture Center (MFC-3820CN only) ......................S-3
Fax....................................................................................S-4
Scanner ............................................................................S-5
Printer ...............................................................................S-6
Interfaces..........................................................................S-6
Computer requirements ....................................................S-7
Consumable items............................................................S-8
Network (LAN) (MFC-3820CN only) .................................S-8
Index ...................................................................................... I-1
Remote Retrieval Access card .......................................... R-1
xix
1
Introduction
Using this Guide
Thank you for buying a Brother Multi-Function Center (MFC). Your
MFC is simple to use, with LCD screen instructions to guide you
through programming it. You can make the most of your MFC by
viewing through this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Bold
Bold typeface identifies specific keys on the MFC
control panel.
Italics
Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier New Courier New type face identifies the messages on
the LCD of the MFC.
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the MFC.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the MFC.
INTRODUCTION 1 - 1
Fax Test Sheet and Product Registration
(USA only)
After setting your Station ID, please fill in the Test Sheet included
with your MFC and fax it to Brother’s Automated Fax Response
System as your first transmission. This will check that your MFC is
working properly.
To get a response, you must have set up your Station ID.
(See Setting the Station ID on page 4-2.)
In USA Only: 1-877-268-9575
When your Test Sheet is received, a Confirmation Sheet and
Product Registration form will be sent back to your MFC.
Please fill in the form and return it to complete your registration.
On-Line Registration (USA and Canada)
1
2
Insert the MFL-Pro Suite CD-ROM into your CD-ROM drive.
Click Online Registration to register your product.
1 - 2 INTRODUCTION
Control panel overview
7
MFC-3420C
5
10
2
1
1
11
2
10
3
3
9
9
4
4
5
8
8
6
6
7
MFC-3820CN
INTRODUCTION 1 - 3
1 Copy keys
4 Mode keys:
(Temporary settings):
Fax
Options
You can quickly and easily select
temporary settings for copying.
Lets you access Fax mode.
Quality
Use this key to temporarily change
the quality for Copying.
Lets you access Copy mode.
Enlarge/Reduce
Lets you enlarge or reduce copies
depending on the ratio you select.
Lets you access Scan mode.
Copy
Scan
5
2 Fax and telephone keys:
Hook
Press before dialing if you want to
make sure a fax MFC will answers,
and then press Black Start or Color
Start.
Fax Resolution
Sets the resolution when you send a
fax.
Redial/Pause
Redials the last number you called.
It also inserts a pause in auto dial
numbers.
3 Dial Pad
Use these keys to dial telephone
and fax numbers and as a keyboard
for entering information into the
MFC.
The # key lets you temporarily
switch the dialing mode during a
telephone call from Pulse to Tone.
1 - 4 INTRODUCTION
Stop/Exit
Stops an operation or exits from the
menu.
6
Black Start
Lets you start sending faxes or
making copies in black and white.
Also lets you start a scanning
operation. (Color or mono,
depending on the scanning setting
on your PC)
Color Start
Lets you start sending faxes or
making copies in full color.
Also lets you start a scanning
operation. (Color or mono,
depending on the scanning setting
on your PC)
7 On/Off
You can turn the MFC on or off.
8 Navigation keys:
Menu/Set
Lets you access the Menu to
program and store your settings in
the MFC.
Volume
When using the speaker or during
ringing in fax mode, you can press
these keys to adjust the volume.
Search/Speed Dial
Lets you look up numbers that are
stored in the dialing memory. It also
lets you dial stored numbers by
pressing # and a two-digit number.
Press to scroll backward to a menu
selection.
or
Press to scroll through the menus
and options.
Also, you can use these keys to do
a numeral search for the names of
stored numbers in fax mode.
9 Liquid Crystal Display (LCD)
Displays messages on the screen to
help you set up and use your MFC.
0 Print keys
Job Cancel (MFC-3420C only)
Clears data from the printer
memory.
Ink
Lets you clean the print heads,
replace an ink cartridge and check
the available ink volume.
A Photo Key: (MFC-3820CN only)
PhotoCapture
Lets you access the PhotoCapture
Center.
INTRODUCTION 1 - 5
Turning the MFC on and off
When the MFC is idle, you can turn it on and off by pressing the
On/Off key. In OFF mode, no MFC operations will be available.
Even if you turned the MFC off, it will periodically clean the print head
to preserve print quality.
Turning the MFC off
Press and hold down the On/Off key
until the LCD shows:
The LCD light will go off.
Shutting Down
Turning the MFC on
Press and hold down the On/Off key
Please Wait
until the LCD shows:
The LCD will show the date and time (Fax mode).
Even in OFF mode, you can receive fax and telephone calls by
customizing the On/Off key as explained below. (See On/Off
Setting on page 4-9.)
On/Off Setting
Receive Mode
Available Operations
Fax Receive:Off
(default)
—
No machine operations will be
available.
Fax Receive:On
Fax Only
Fax/Tel
External TAD
Fax Receive, Easy Receive, Delayed
Fax, Remote Fax Options, Remote
Retrieval.
■ You cannot receive a fax with
Black Start or Color Start.
■ Delayed Fax and Remote Fax
Options should be set before you
switch off the machine.
Manual
Delayed Fax, Easy Receive
■ You cannot receive a fax with
Black Start or Color Start.
■ Delayed Fax and Remote Fax
Options should be set before you
switch off the MFC.
1 - 6 INTRODUCTION
About fax machines
Custom features
Do you have Voice Mail on the phone line?
If you have Voice Mail on the phone line where you will install your
new MFC, there is a strong possibility that Voice Mail and the MFC
may conflict with each other while receiving incoming calls.
Why should there be problems?
Since both the MFC and Voice Mail will pick up the call, after the
number of rings you have set, each of them has the ability to keep
the other from receiving calls.
For example, if your Voice Mail is set to answer after two rings and
your MFC is set to answer after four, your Voice Mail will stop your
MFC from receiving faxes.
If you set Voice Mail and the Brother MFC to answer after the same
number of rings, there is no way of knowing which one will answer
first. It is important to remember that neither Voice Mail nor the MFC
can pass the call back to the other after the call has been answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned, is to get
a second phone number on your present phone line.
Many people with Voice Mail choose an alternative service, which is
called “Distinctive Ring”, and they are very satisfied with it. (See
Distinctive Ring on page 5-9.)
Another way to avoid possible problems is to replace your Voice Mail
with an answering machine. Your Brother MFC is designed to work
with an answering machine or TAD (telephone answering device).
(See Connecting an external telephone answering device (TAD) on
page 1-10.)
INTRODUCTION 1 - 7
Fax tones and handshake
When someone is sending a fax, the MFC sends fax calling tones
(CNG tones). These are quiet, intermittent beeps every 4-seconds.
You’ll hear them after you dial and press Black Start or Color
Start and they will continue for about 60 seconds after dialing.
During that time, the sending machine must begin the “handshake”,
or connection, with the receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen for
these quiet beeps each time you answer a phone on your fax line, so
you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows Receiving.
If your MFC is set to the Fax Only mode, it will answer every call
automatically with fax receiving tones. If the other person hangs up,
your MFC will continue to send the “chirps” for about 40 seconds,
and the LCD continues to show Receiving. To cancel receiving,
press Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machine’s “chirps” overlap. This must be for
at least 2 to 4 seconds, so both machines can understand how each
is sending and receiving the fax. The handshake cannot begin until
the call is answered, and the CNG tones only last for about 60
seconds after the number is dialed. So it is important for the receiving
machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See Connecting an external telephone answering
device (TAD) on page 1-10.)
1 - 8 INTRODUCTION
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check a
fax transmission while it is in progress. If the MFC detects errors
during fax transmission, it resends the pages of the fax that had an
error. ECM transmissions are only possible between fax machines
that both have this feature. If they do, you may send and receive fax
messages that are continuously being checked by the MFC.
Your MFC must have enough memory for this feature to work.
Connecting the MFC
Connecting an external telephone
If your MFC does not have a handset, you can connect a separate
telephone (or telephone answering device) directly to your MFC as
shown in the diagram below.
Connect the modular plug on the telephone line cord to the jack
labeled EXT. in the back of the MFC.
Extension
Telephone
External
Telephone
When this phone (or TAD) is in use, the LCD shows Telephone.
INTRODUCTION 1 - 9
Connecting an external telephone answering
device (TAD)
Sequence
You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the MFC,
the TAD answers all calls and the MFC “listens” for fax calling (CNG)
tones. If it hears them, the MFC takes over the call and receives the
fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue
playing your outgoing message so your caller can leave you a voice
message.
The TAD must answer within four rings (the recommended setting is
two rings). The MFC cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.
If You Subscribe to your Telephone Company’s Distinctive Ring
Service:
You may connect an external TAD to a separate wall jack only
if you subscribe to your telephone company’s Distinctive Ring
service, have registered the distinctive ring pattern on your
MFC, and use that number as a fax number. The recommended
setting is at least four rings on the external TAD when you have
the telephone company’s Distinctive Ring Service. You cannot
use the Toll Saver setting.
1 - 10 INTRODUCTION
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your MFC. If your
TAD is plugged into a wall jack, both your MFC and the TAD will
try to control the phone line. (See illustration below.)
Unless you are using Distinctive Ring, do not connect a
TAD elsewhere on the same phone line.
TAD
TAD
When the TAD is in use, the LCD shows Telephone.
INTRODUCTION 1 - 11
Connections
The external TAD must be plugged into the back of the MFC, into the
jack labeled EXT. Your MFC cannot work properly if you plug the
TAD into a wall jack (unless you are using Distinctive Ring).
1
2
3
4
5
6
Plug the telephone line cord from the telephone wall jack into the
back of the MFC, in the jack labeled LINE.
Plug the telephone line cord from your external TAD into the
back of the MFC, in the jack labeled EXT. (Make sure this cord
is connected to the TAD at the TAD’s telephone line jack, and
not its telephone jack.)
Set your external TAD to four rings or less. (The MFC’s Ring
Delay setting does not apply.)
Record the outgoing message on your external TAD.
Set the TAD to answer calls.
Set the Receive Mode to External TAD.
(See Choosing the Receive Mode on page 5-1.)
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.
1 Record 5 seconds of silence at the beginning of your message.
(This allows your MFC time to listen for the fax CNG tones of
automatic transmissions before they stop.)
2 Limit your speaking to 20 seconds.
3 End your 20-second message by giving your Fax Receive Code
for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing
51 and Start.”
We recommend beginning your OGM with an initial 5-second
silence because the MFC cannot hear fax tones over a resonant
or loud voice. You may try omitting this pause, but if your MFC has
trouble receiving, then you must re-record the OGM to include it.
1 - 12 INTRODUCTION
Special line considerations
Roll over phone lines
A roll over phone system is a group of two or more separate
telephone lines that pass incoming calls to each other if they are
busy. The calls are usually passed down or “rolled over” to the next
available phone line in a preset order.
Your MFC can work in a roll over system as long as it is the last
number in the sequence, so the call cannot roll away. Do not put the
MFC on any of the other numbers; when the other lines are busy and
a second fax call is received, the fax call would be transferred to a
line that does not have a fax machine. Your MFC will work best on
a dedicated line.
Two-line phone system
A two-line phone system is nothing more than two separate phone
numbers on the same wall outlet. The two phone numbers can be on
separate jacks (RJ11) or combined into one jack (RJ14). Your MFC
must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be
equal in size and appearance and both may contain four wires
(black, red, green, yellow). To test the type of jack, plug in a two-line
phone and see if it can access both lines. If it can, you must separate
the line for your MFC. (See Easy Receive on page 5-4.)
INTRODUCTION 1 - 13
Converting telephone wall outlets
There are three ways to convert to an RJ11 jack. The first two ways
may require assistance from the telephone company. You can
change the wall outlets from one RJ14 jack to two RJ11 jacks. Or,
you can have an RJ11 wall outlet installed and slave or jump one of
the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a
triplex adapter into an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1
and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex
adapter. If your MFC is on Line 2, plug it into L2 of the triple adapter.
Triplex Adapter
RJ14
RJ11
RJ14
1 - 14 INTRODUCTION
Installing MFC, external two-line TAD and two-line
telephone
When you are installing an external two-line telephone answering
device (TAD) and a two-line telephone, your MFC must be isolated
on one line at both the wall jack and at the TAD. The most common
connection is to put the MFC on Line 2, which is explained in the
following steps. The back of the two-line TAD must have two
telephone jacks: one labeled L1 or L1/L2, and the other labeled L2.
You will need at least three telephone line cords, the one that came
with your MFC and two for your external two-line TAD. You will need
a fourth line cord if you add a two-line telephone.
1 Place the two-line TAD and the two-line telephone next to your
MFC.
2 Plug one end of the telephone line cord for your MFC into the L2
jack of the triplex adapter. Plug the other end into the LINE jack
on the back of the MFC.
3 Plug one end of the first telephone line cord for your TAD into
the L1 jack of the triplex adapter. Plug the other end into the L1
or L1/L2 jack of the two-line TAD.
4 Plug one end of the second telephone line cord for your TAD
into the L2 jack of the two-line TAD. Plug the other end into the
EXT. jack on the left side of the MFC.
Triplex Adapter
External Two Line TAD
Two Line Phone
MFC
You can keep two-line telephones on other wall outlets as always.
There are two ways to add a two-line telephone to the MFC’s wall
outlet. You can plug the telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex adapter. Or, you can plug
the two-line telephone into the TEL jack of the two-line TAD.
INTRODUCTION 1 - 15
Multi-line connections (PBX)
Most offices use a central telephone system. While it is often
relatively simple to connect the MFC to a key system or a PBX
(Private Branch Exchange), we suggest that you contact the
company that installed your telephone system and ask them to
connect the MFC for you. It is advisable to have a separate line for
the MFC. You can then leave the Receive Mode set to Fax Only to
receive faxes any time of the day or night.
If the MFC is to be connected to a multi-line system, ask your installer
to connect the unit to the last line on the system. This prevents the
unit from being activated each time a telephone call is received.
If you are installing the MFC to work with a PBX
1
2
It is not guaranteed that the unit will operate properly under all
circumstances with a PBX. Any cases of difficulty should be
reported first to the company that handles your PBX.
If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to Manual. All
incoming calls should initially be regarded as telephone calls.
Custom features on your phone line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID,
RingMaster, an answering service, an alarm system or other custom
feature on one phone line it may create a problem with the operation
of your MFC. (See Custom features on page 1-7 and Custom
features on a single line. on page 13-9.)
1 - 16 INTRODUCTION
2
Loading originals and paper
Load originals
You can copy and scan from the ADF (automatic document feeder)
or from the scanner glass.
Using the automatic document feeder (ADF)
The ADF can hold up to 20 pages and feeds each sheet individually.
Use standard (20 lb or 80 g/m2) paper and always fan the pages
before putting them in the ADF.
Recommended environment
Temperature:
Humidity:
Paper:
68° F - 86° F
50% - 70%
20 lb LTR
DO NOT use paper that is curled, wrinkled, folded, ripped,
stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric. (To fax or scan
this kind of original, see Faxing from the scanner glass on page
6-3)
■ Make sure originals written with ink are completely dry.
■ Originals to be faxed must be from 5.8 to 8.5 inches wide and 5.8
to 14 inches long.
1 Unfold the ADF Document Support.
ADF Document
Support
LOADING ORIGINALS AND PAPER 2 - 1
2
3
Fan the pages well and stagger them at an angle. Make sure
you put the originals face up, top edge first in the ADF until you
feel them touch the feed roller.
Adjust the paper guides to fit the width of your originals.
Approx. 1/2 inch
DO NOT pull on the original while it is feeding.
To use the ADF, the scanner glass must be empty.
2 - 2 LOADING ORIGINALS AND PAPER
Using the scanner glass
You can use the scanner glass to fax pages of a book or one page
at a time. Original must be letter size (8.5 inches to 11 inches).
To use the scanner glass, the ADF must be empty.
1
Lift the document cover.
Originals are Face Down
on the Scanner Glass
2
3
Using the document guidelines on the left, center the original
face down on the scanner glass.
Close the document cover.
If the original is a book or is thick, do not slam the cover or press
on it.
LOADING ORIGINALS AND PAPER 2 - 3
About paper
The print quality of your original can be affected by the kind of paper
you use in the MFC.
To get the best print quality for the settings you’ve chosen, always
set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.
We recommend testing various paper types before purchasing large
quantities.
For best results, use the recommended paper.
When you print on inkjet paper (coated paper), transparencies
and glossy paper, be sure to select the proper media in the
“Basic” tab in the printer driver.
Also avoid stacking by removing each page after it exits the
MFC to avoid smudging.
Handling and using special paper
■ Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
■ The coated side of glossy paper is shiny. Avoid touching the
shiny (coated) side. Load glossy paper with the shiny side facing
up toward you.
■ Avoid touching either side of transparencies, because they
absorb water and perspiration easily, and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next original. Use only
transparencies recommended for inkjet printing.
Recommended paper
The output quality depends on the paper type and paper brand.
Visit us at http://solutions.brother.com and check the latest
recommendations for paper that can be used with your MFC.
2 - 4 LOADING ORIGINALS AND PAPER
Paper capacity of the paper tray
Paper Type
Paper Size
Number of sheets
Plain Paper
(Cut Sheet)
Letter, Executive,
A5, A6, B5 (JIS)
100 of 20 lb
up to 0.39 in.
Legal
50 of 20 lb
Inkjet Paper
Letter
20
Glossy Paper
Letter
20
Transparencies
Letter
10
Envelopes
DL, COM-10, C5,
Monarch, JE4
10
Photo Card
4" x 6", L (3.5" x 5"),
2L (5" x 7")
30
Index Card
5" x 8"
30
* You can copy only on Letter, Legal and Photo Card (4"(W) x 6"(H))
paper.
* You can receive faxes only on Letter or Legal paper.
Paper specifications for the paper tray
Cut Sheet Paper Plain Paper: 17 to 32 lb
Weight
Inkjet Paper: 17 to 53 lb
Glossy Paper: Up to 58 lb
Index card: Up to 32 lb
Thickness
Plain Paper: 0.003 to 0.006 in.
Inkjet Paper: 0.003 to 0.01 in.
Glossy Paper: Up to 0.01 in.
Envelopes: Up to 0.02 in.
Photo Card: Up to 0.017 in.
Index card: Up to 0.006 in.
LOADING ORIGINALS AND PAPER 2 - 5
Paper capacity of the output paper support
Output Paper
Support
Up to 50 sheets of 20 lb (Letter)
■ Transparencies and glossy paper must be
picked up from the output paper support one
page at a time to avoid smudging.
■ Legal cannot be stacked on the output paper
support.
Do not use paper or envelopes:
■ that are damaged, curled, wrinkled, or irregularly shaped
0.04 in.
or longer
0.04 in.
or longer
■
■
■
■
that are extremely shiny or highly textured
that were previously printed by a printer
that cannot be arranged uniformly when stacked
that are made with a short grain
Do not use envelopes:
■ that are of a baggy construction
■ that are embossed (have raised writing on them)
■ that have clasps on them
■ that are not sharply creased
■ that are preprinted on the inside
2 - 6 LOADING ORIGINALS AND PAPER
Printable area
The printable area depends on the settings in the application you are
using. The figures below show the unprintable areas on cut sheet
paper and envelopes.
Cut Sheet Paper
3
Envelopes
3
4
1
4
1
2
2
■ unprintable area
Paper
Paper Size
Cut Sheet
Letter,
Legal
Photo
Card
1Top
2Bottom 3Left
4Right
Fax
0.12 in.
0.47 in.
0.23 in.
0.23 in.
Copy
0.12 in.
0.12 in.
0.12 in.
0.12 in.
Printer
0.12 in.
0.12 in.
0.23 in.
0.23 in.
A5, A6,
JIS_B5
Executive
Printer
0.12 in.
0.12 in.
0.12 in.
0.12 in.
4" x 6"
Printer
0.12 in.
0.12 in.
0.12 in.
0.12 in.
Copy
0.12 in.
0.12 in.
0.12 in.
0.12 in.
0.12 in.
0.12 in.
0.12 in.
0.12 in.
L (3.5" x 5"), Printer
2L (5" x 7")
,
Index Card 5" × 8"
Printer
0.12 in.
0.12 in.
0.12 in.
0.12 in.
Envelopes
Printer
0.39 in.
0.79 in.
0.12 in.
0.12 in.
DL,C5,
COM10,
Monarch,
JE4
Printable area depends on the Printer driver settings.
The figures above are approximate and the printable area may
vary depending on the type of cut sheet paper you are using.
LOADING ORIGINALS AND PAPER 2 - 7
How to load paper and envelopes
To load paper or other media
1
Fan the stack of paper well to avoid paper jams and mis-feeds.
2
Press and slide the paper guide to fit the paper width.
Paper Guide
3
Gently insert the paper.
Make sure the print side is towards you and the paper is below
the maximum paper mark.
Maximum Paper Mark
Print Side
Paper
2 - 8 LOADING ORIGINALS AND PAPER
To load glossy paper
1
2
Fan the stack of glossy paper well.
Put a sheet of plain paper in the paper tray first, and then put the
stack of glossy paper on top of it.
If the glossy sheets are ‘double-feeding’, put one sheet in the
paper tray at a time.
To load envelopes
1
Before loading, press the corners and sides of the envelopes to
make them as flat as possible.
If the envelopes are ‘double-feeding’, put one envelope in the
paper tray at a time.
2
Press and slide the paper guide to fit the width of the envelopes.
Insert them into the paper tray with the address side toward you
and pointed in the direction below.
Maximum Paper Mark
Print Side
LOADING ORIGINALS AND PAPER 2 - 9
3
On-screen programming
User-friendly programming
Your MFC is designed to be easy to use with LCD on-screen
programming using the navigation keys. User-friendly programming
helps you take full advantage of all the menu selections your MFC
has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program your MFC.
All you need to do is follow the instructions as they guide you through
the menu selections and programming options.
Menu table
You can probably program your MFC without the User’s Guide if you
use the Menu table that begins on page 3-3. These pages will help
you understand the menu selections and options that are found in the
MFC’s programs.
You can program your MFC by pressing Menu/Set, followed by
the menu numbers.
For example to set Fax Resolution to Fine:
Press Menu/Set, 2, 2, 2 and
or
to select Fine.
Press Menu/Set.
Memory storage
If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have
to reset the date and time.
3 - 1 ON-SCREEN PROGRAMMING
Navigation keys
* Access the menu
* Go to the next menu level
* Accept an option
* Scroll through the current
menu level
* Go back to the previous
menu level
* Exit the menu
....
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD scrolls.
Press 1 for General Setup menu
1.General Setup
—OR—
Press 2 for Fax menu
2.Fax
—OR—
Press 3 for Copy menu
3.Copy
Press 0 for Initial Setup
0.Initial Setup
You can scroll more quickly through each menu level by pressing the
arrow for the direction you want:
or
.
Then set an option by pressing Menu/Set when that option appears
on the LCD.
The LCD will then show the next menu level.
Press
or
to scroll to your next menu selection.
Press Menu/Set.
When you finish setting an option, the LCD shows Accepted.
Use
to scroll backward if you passed your choices or want
to save keystrokes.
ON-SCREEN PROGRAMMING 3 - 2
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
— OR—
Select & Set
Select & Set
to
accept
to
exit
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
1.General
Setup
1.Mode Timer
—
5 Mins
2 Mins
1 Min
30 Secs
0 Sec
Off
Sets the time to
return to Fax mode.
4-5
2.Paper Type
—
Plain
Inkjet
Glossy
(4-Color or
3-Color)
Transprncy
Sets the type of
paper in the paper
tray.
4-5
3.Paper Size
—
Letter
Legal
Sets the size of the
paper in the paper
tray.
4-6
4.Volume
1.Ring
High
Med
Low
Off
Adjusts the ring
volume.
4-7
2.Beeper
High
Med
Low
Off
Adjusts the volume
level of the beeper.
4-7
3.Speaker
High
Med
Low
Off
Adjusts the speaker
volume.
4-8
5.Auto
Daylight
—
On
Off
Changes for Daylight
Savings Time
automatically.
4-8
6.On/Off
Setting
—
Fax Receive:
On
Off
Customizes the
On/Off key to receive
faxes even in OFF
mode.
4-9
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
3 - 3 ON-SCREEN PROGRAMMING
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set
Select & Set
to
accept
to
exit
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
1.Setup
Receive
(In Fax mode
only)
1.Ring Delay
04
03
02
01
00
Sets the number of
rings before the MFC
answers in Fax or
Fax/Tel mode.
5-2
2.F/T Ring
Time
70
40
30
20
Sets the
pseudo/double-ring
time in Fax/Tel
mode.
5-3
3.Easy
Receive
On
Off
Receives fax
messages without
pressing the Black
Start or Color Start
key.
5-4
4.Remote
Code
On
( 51, #51)
Off
You can answer all
calls at an extension
or external phone
and use codes to turn
the MFC on or off.
You can personalize
these codes.
5-7
5.Auto
Reduction
On
Off
Reduces the size of
incoming faxes.
5-5
Sets up your MFC to
poll another fax
machine.
5-8
Sec
Sec
Sec
Sec
6.Polling RX
2.Setup Send
(In Fax mode
only)
1.Contrast
Auto
Light
Dark
Changes the
lightness or darkness
of faxes you send.
6-6
2.Fax
Resolution
Standard
Fine
S.Fine
Photo
Sets the default
resolution for
outgoing faxes.
6-7
3.Delayed
Fax
—
Set the time of day in
24 hour format that
the delayed faxes will
be sent.
6-14
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
ON-SCREEN PROGRAMMING 3 - 4
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
— OR—
Select & Set
Select & Set
to
accept
to
exit
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
(Continued)
2.Setup Send
(In Fax mode
only)
(Continued)
4.Batch TX
On
Off
Combines delayed
faxes to the same fax
number at the same
time of day into one
transmission.
6-16
5.Real Time
TX
Off
On
Next Fax Only
You can send a fax
without using the
memory.
6-9
6.Polled TX
On
Off
Sets up your MFC
with an original to be
retrieved by another
fax machine.
6-15
7.Overseas
Mode
On
Off
Adjusts for overseas
transmissions, which
can sometimes
cause problems.
6-13
1.Speed-Dial
—
Stores Speed-Dial
numbers, so you can
dial by pressing only
a few keys (and
Start).
7-1
2.Setup
Groups
—
Sets up a Group
number for
Broadcasting.
7-3
1.Transmission
On
On+Image
Off
Off+Image
Initial setup for
Transmission
Verification Report
and Fax Journal
Report.
9-1
2.Journal
Period
Every 7 Days
Every 2 Days
Every 24 Hours
Every 12 Hours
Every 6 Hours
Every 50 Faxes
Interval:
Off
1.Fax
Fwd/Paging
Off
Fax Forward
Paging
3.Set QuickDial
4.Report
Setting
5.Remote Fax
Opt
9-2
Sets the MFC to
forward fax messages
or to call your pager.
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
3 - 5 ON-SCREEN PROGRAMMING
8-1
8-2
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set
Select & Set
to
accept
to
exit
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
(Continued)
5.Remote Fax
Opt
(Continued)
2.Fax
Storage
On
Off
Stores incoming
faxes in the memory
so you can retrieve
them while you are
away from your MFC.
8-3
3.Remote
Access
---
You must set your
own code for Remote
Retrieval.
8-4
4.Print Fax
(Backup Print)
—
Prints incoming faxes
stored in the
memory.
5-5
8-3
6.Remaining
Jobs
—
—
Checks which jobs
are in the memory or
cancels a delayed
fax or polling job.
6-10
0.Miscellaneous
1.Distinctive
Off
Set (On)
Uses the Telephone
Company’s
Distinctive Ring
subscriber service to
register the ring
pattern with the MFC.
5-9
2.Caller ID
Display #
Print Report
View or print a list of
the last 30 Caller IDs
stored in the
memory.
5-12
Best
Normal
Fast
Selects the Copy
resolution for your
type of original.
10-13
3.Copy
1.Quality
2.Brightness
—
-
+
+
+
+
+
Adjusts the
brightness.
10-13
3.Contrast
—
-
+
+
+
+
+
Adjusts the contrast
for copies.
10-13
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
ON-SCREEN PROGRAMMING 3 - 6
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
— OR—
Select & Set
Select & Set
Main Menu
Submenu
Menu
Selections
Options
3.Copy
(Continued)
4.Color
Adjust
1.Red
R:R:R:R:R:-
2.Green
4.PhotoCapture
(MFC-3820CN
only)
to
accept
to
exit
Descriptions
Page
+
+
+
+
+
Adjusts the amount
of Red in copies.
10-14
G:G:G:G:G:-
+
+
+
+
+
Adjusts the amount
of Green in copies.
3.Blue
B:B:B:B:B:-
+
+
+
+
+
Adjusts the amount
of Blue in copies.
1.Print
Quality
—
Normal
Fine
Photo
Selects the print
quality.
11-9
2.Paper & Size
—
Letter Glossy
4" x 6" Glossy
Letter Plain
Letter Inkjet
4" x 6" Inkjet
Selects the paper
and print size.
11-9
3.Brightness
—
-
+
+
+
+
+
Adjusts the
brightness.
11-10
4.Contrast
—
-
+
+
+
+
+
Adjusts the contrast.
11-10
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
3 - 7 ON-SCREEN PROGRAMMING
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set
Select & Set
to
accept
to
exit
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
4.PhotoCapture
(MFC-3820CN
only)
(Continued)
5.True2Life
True2Life:On
True2Life:Off
1.White
Balance
+
+
+
+
+
Adjusts the hue of the
white areas.
11-11
11-11
2.Sharpness
+
+
+
+
+
Enhances the detail
of the image.
3.Color
Density
+
+
+
+
+
Adjusts the total
amount of color in the
image.
Cropping:On
Cropping:Off
Lets your photos fit
inside page without
any space.
11-12
1.Quality
B/W 200 x 100 dpi
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
Selects the Scan
resolution for your
type of original.
2-23*1
2.B/W File
Type
TIFF
PDF
Selects the default
file format for black
and white scanning.
2-23*1
3.ColorFile
Type
PDF
JPEG
Selects the default
file format for color
scanning.
2-23*1
6.Cropping
7.Scan to Card
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
ON-SCREEN PROGRAMMING 3 - 8
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
— OR—
Select & Set
Main Menu
Submenu
Menu
Selections
Select & Set
Options
4.Test Print
(MFC-3420C
only)
6.Test Print
(MFC-3820CN
only)
5.LAN
(MFC-3820CN
only)
1.Setup
TCP/IP
to
accept
to
exit
Descriptions
Page
You can print a test
sample page to
check the print
quality and adjust the
Vertical Alignment.
13-11
1.BOOT Method
Auto
Static
RARP
BOOTP
DHCP
You can choose the
BOOT method that
best suits you needs.
2.IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
3.Subnet Mask
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
5.Host Name
BRN_XXXXXX
Enter the Host name.
6.WINS Config
Auto
Static
You can choose the
WINS configuration
mode.
7.WINS
Server
(Primary)
000.000.000.000
Specifies the IP
address of the
primary or secondary
server.
8.DNS Server
(Primary)
000.000.000.000
Specifies the IP
address of the
primary or secondary
server.
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
3 - 9 ON-SCREEN PROGRAMMING
See
Network
User’s
Guide
on the
CD-ROM
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set
Select & Set
to
accept
Main Menu
Submenu
Menu
Selections
Options
Descriptions
5.LAN
(MFC-3820CN
only)
(Continued)
1.Setup
TCP/IP
(Continued)
9.APIPA
On
Off
Automatically
allocates the IP
address from the
link-local address
range.
2.Setup
Internet
1.Mail
Address
(60 characters)
Enter the mail
address.
2.SMTP Server
[000-255].[000255].[000-255].
[000-255]
Enter the SMTP
server address.
3.POP3 Server
[000-255].[000255].[000-255].
[000-255]
Enter the POP3
server address.
4.Mailbox
Name
(up to 20
characters)
Enter the mail box
name.
5.Mailbox Pwd
Password:******
Enter the password
to login to the POP3
server.
1.Auto
Polling
On
Off
Automatically checks
the POP3 server for
new messages.
2.Poll
Frequency
10 Min
Sets the interval for
checking for new
messages on the
POP3 server.
3.Header
All
Subject+From+To
None
Selects the contents
of the mail header to
be printed.
4.Del Error
Mail
On
Off
Deletes error mails
automatically.
5.Notification
On
MDN
Off
Sends notification
messages.
3.Setup Mail
RX
to
exit
Page
See
Network
User’s
Guide
on the
CD-ROM
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
ON-SCREEN PROGRAMMING 3 - 10
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
— OR—
Select & Set
Select & Set
to
accept
Main Menu
Submenu
Menu
Selections
Options
Descriptions
5.LAN
(MFC-3820CN
only)
(Continued)
4.Setup Mail
TX
1.Sender
Subject
—
Displays the subject
that is attached to the
Internet Fax data.
2.Size Limit
On
Off
Limits the size of
E-mail documents.
3.Notification
On
Off
Sends notification
messages.
1.Rly
Broadcast
On
Off
Relays a document
to another fax
machine.
2.Relay
Domain
RelayXX:
Registers the
Domain name.
3.Relay
Report
On
Off
Prints the Relay
Broadcast Report.
1.Ethernet
Auto
100B-FD
100B-HD
10B-FD
10B-HD
Selects Ethernet link
mode.
2.Time Zone
GMT-XX:XX
Sets the time zone
for your country.
1.Quality
B/W 200 x 100 dpi
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
Selects the scan
quality.
2.B&W File
Type
TIFF
PDF
Selects the B&W file
type.
3.ColorFile
Type
PDF
JPEG
Selects the color file
type.
5.Setup Relay
6.Setup Misc.
7.Scan to
E-mail
to
exit
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
3 - 11 ON-SCREEN PROGRAMMING
Page
See
Network
User’s
Guide
on the
CD-ROM
Press the Menu numbers.
(ex. Press 1, 2 for Paper Type)
—OR—
Select & Set
Select & Set
to
accept
to
exit
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
5.Print
Reports
(MFC-3420C
only)
7.Print
Reports
(MFC-3820CN
only)
1.Help List
—
—
—
—
You can print these
lists and reports.
9-3
2.Quick-Dial
3.Fax
Journal
—
—
4.Transmission
—
—
5.User
Settings
—
—
6.Network
Config
(MFC-3820CN
only)
—
—
1.Receive
Mode
—
Fax Only
Fax/Tel
External TAD
Manual
You can choose the
receive mode that
best suits your
needs.
5-1
5-2
2.Date/Time
—
—
Puts the date and
time on the LCD and
in headings of faxes
you send.
4-1
3.Station ID
—
Fax
Name
Program your name
and fax number to
appear on each page
you fax.
4-2
4.Tone/Pulse
—
Tone
Pulse
Selects the dialing
mode.
4-4
0.Local
Language
(Canada only)
—
English
French
Allows you to change
the LCD Language
for your country.
See
Quick
Setup
Guide
0.Initial
Setup
The factory settings are shown in Bold.
*1 See the complete Software User’s Guide on the CD-ROM.
ON-SCREEN PROGRAMMING 3 - 12
s
4
Getting started
Initial Setup
Setting the Date and Time
Your MFC displays the date and time and if you set up the Station ID
it prints on every fax you send. If there is a power failure, you may
have to reset the date and time. All other settings will not be affected.
1
2
3
4
5
6
Press Menu/Set, 0, 2.
2.Date/Time
Enter the last two digits of the year.
Year:20XX
Press Menu/Set.
Enter two digits for the month.
Month:XX
Press Menu/Set.
(For example, enter 09 for September, or 10 for October.)
Enter two digits for the day.
Day:XX
Press Menu/Set.
(For example, enter 06 for 6th.)
Enter the time in 24-Hour format.
Time:XX:XX
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
Press Stop/Exit.
The LCD now shows the date and time whenever the MFC is in
Fax mode.
4 - 1 GETTING STARTED
Setting the Station ID
You should store your name or company name and fax number on
all fax pages that you send.
1
2
Press Menu/Set, 0, 3.
Enter your fax number (up to 20
digits).
Press Menu/Set.
3.Station ID
Fax:
You cannot enter a hyphen.
3
4
Use the dial pad to enter your name
Name:
(up to 20 characters).
Press Menu/Set.
Press Stop/Exit.
The LCD will go back standby mode automatically.
If the Station ID has already been programmed, the LCD will ask
you to press 1 to make a change or 2 to exit without changing.
GETTING STARTED 4 - 2
Entering text
When you are setting certain menu selections, such as the Station
ID, you may need to type text into the MFC. Most number keys have
do
three or four letters printed above them. The keys for 0, # and
not have printed letters because they are used for special
characters.
By pressing the appropriate number key repeatedly, you can access
the character you want.
Press Key
one time
two times
three times
four times
2
A
B
C
2
3
D
E
F
3
4
G
H
I
4
5
J
K
L
5
6
M
N
O
6
7
P
Q
R
S
8
T
U
V
8
9
W
X
Y
Z
Inserting spaces
To enter a space, press
between characters.
once between numbers and twice
Making corrections
If you entered a letter incorrectly and want to change it, press
to
move the cursor under the incorrect character. Then press
Stop/Exit. All letters above and to the right of the cursor will be
deleted. Re-enter the correct character. You can also back up and
type over incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the
previous character, press
to move the cursor to the right before
you press the key again.
4 - 3 GETTING STARTED
Special characters and symbols
Press , # or 0, and then press
or
to move the cursor under
the special character or symbol you want. Then press Menu/Set to
select it.
Press
for
(space) ! " # $ % & ’ ( )
Press #
for
:;<=>?@[]^_
Press 0
for
ÉÀÈÊÎÇËÖ0
+,-./
NOTICE (For USA)
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages
clearly contain, in a margin at the top or bottom of each transmitted
page, or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your MFC, complete the
steps described on page 4-2.
Setting Tone and Pulse dialing mode
1
2
3
Press Menu/Set, 0, 4.
Press
or
to select Pulse
(or Tone).
Press Menu/Set.
Press Stop/Exit.
4.Tone/Pulse
GETTING STARTED 4 - 4
General Setup
Setting the Mode Timer
The MFC has three temporary mode keys on the control panel: Fax,
Copy and Scan. You can change the number of seconds or minutes
the MFC takes after the last Copy or Scan operation before it returns
to Fax mode. If you select Off, the MFC stays in the mode you used
last.
1
2
3
Press Menu/Set, 1, 1.
1.Mode Timer
Press
or
to select
0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off.
Press Menu/Set.
Setting the Paper Type
To get the best print quality, set the MFC for the type of paper you
are using.
1
2
3
Press Menu/Set, 1, 2.
2.Paper Type
Press
or
to select Plain,
Inkjet, Glossy or Transprncy.
Press Menu/Set.
If you selected Glossy, press
or
to select
Glossy:4-Color or Glossy:3-Color.
Press Menu/Set.
The print quality of black ink varies depending on the kind of
glossy paper you are using. Black ink is used when you select
Glossy:4-Color. If the glossy paper you are using repels the
black ink, select Glossy:3-Color, which simulates black ink
by combining the three ink colors.
4
Press Stop/Exit.
4 - 5 GETTING STARTED
The MFC ejects paper with printed surfaces face up onto the
paper tray in the front of the machine. When you use
transparencies or glossy paper, remove each sheet immediately
to prevent smudging or paper jams.
Setting the Paper Size (MFC-3420C only)
You can use two sizes of paper for printing your faxes and copies:
letter and legal. When you change the type of paper you load in the
MFC, you will need to change the setting for Paper Size at the same
time so your MFC can fit an incoming fax on the page.
1 Press Menu/Set, 1, 3.
3.Paper Size
2 Press
or
to select
Letter or Legal.
Press Menu/Set.
3 Press Stop/Exit.
For Copy Options, you can also change the paper size to photo
card size (4" × 6") for the next copy only.
(See Paper Size on page 10-8.)
Setting the Paper Size (MFC-3820CN only)
You can use two sizes of paper for printing your faxes and copies:
letter and legal. When you change the type of paper you load in the
MFC, you will need to change the setting for Paper Size at the same
time so your MFC can fit an incoming fax on the page.
1 Press Menu/Set, 1, 3.
3.Paper Size
2 Press
or
to select
Letter or Legal.
Press Menu/Set.
3 Press Stop/Exit.
For PhotoCapture Center and Copy Options, you can also
change the paper size to photo card size (4" × 6") for the next
copy or printout only.
(See Paper Size on page 10-8 and Paper & Size on page 11-9.)
GETTING STARTED 4 - 6
Setting the Ring Volume
You can adjust the ring volume when your MFC is idle (not being
used). You can turn the ring Off or you can select the ring volume
level.
1
2
Press Menu/Set, 1, 4, 1.
1.Ring
Press
or
to select
(Low, Med, High or Off).
Press Menu/Set.
3 Press Stop/Exit.
—OR—
In Fax mode, press
or
to adjust the volume level. Every time
you press these keys, the MFC will ring so you can hear the active
setting as the LCD shows it. The volume changes with each key
press. The new setting will stay until you change it again.
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
Low. When the beeper is on, the MFC beeps every time you press a
key or make a mistake and after a fax is sent or received.
1
2
3
Press Menu/Set, 1, 4, 2.
Press
or
to select your
option.
(Low, Med, High or Off)
Press Menu/Set.
Press Stop/Exit.
4 - 7 GETTING STARTED
2.Beeper
Setting the Speaker Volume
You can adjust the MFC’s one-way speaker volume.
1
2
Press Menu/Set, 1, 4, 3.
3.Speaker
Press
or
to select
(Low, Med, High or Off).
Press Menu/Set.
3 Press Stop/Exit.
—OR—
In Fax mode, you can adjust the speaker volume by pressing Hook,
and then selecting a speaker volume level.
Press or to adjust the volume level. The LCD shows the setting
you are choosing. Each key press changes the volume to the next
setting. The new setting will remain until you change it again.
Turning on Automatic Daylight Savings Time
You can set the MFC to change automatically for Daylight Savings
Time. It will reset itself forward one hour in the Spring and backward
one hour in the Fall. Make sure you have set the correct day and time
in the Date/Time setting.
1
2
3
Press Menu/Set, 1, 5.
Press
or
to select On (or
Off).
Press Menu/Set.
Press Stop/Exit.
5.Auto Daylight
GETTING STARTED 4 - 8
On/Off Setting
You can customize machine’s On/Off key. The default setting is Off.
Your MFC will not work when it is switched Off, but it will purge the
ink head periodically. If you turn this setting to On, you can receive
faxes or calls even when the MFC is switched Off.
1
2
3
4
Press Menu/Set, 1, 6.
Press
or
to select On (or
Off).
Press Menu/Set.
Press Stop/Exit.
4 - 9 GETTING STARTED
6.On/Off Setting
5
Setup Receive
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your MFC. You can
choose the mode that best suits your needs.
LCD
How it works
When to use it
Fax Only
(automatic receive)
The MFC automatically
answers every call as a
fax.
For dedicated fax lines.
Fax/Tel*
(fax and telephone)
The MFC controls the
line and automatically
answers every call. If the
call is a fax it will receive
the fax. If the call is not a
fax it will ring
(pseudo/double ring) for
you to pick up the call.
Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate wall jack on the same line. You
cannot use the telephone company’s Voice Mail in
this mode.
External TAD
(with an external
answering device)
The external answering
device (TAD)
automatically answers
every call.
Voice messages are
stored on the external
TAD. Fax messages are
printed.
Use this mode if you have connected an answering
machine on your phone line.
The TAD setting works only with an external
answering machine. Ring Delay and F/T Ring Time
do not work in this setting.
Manual
(manual receive)
You control the phone
line and must answer
every call yourself.
Use this mode when you are using a computer
modem on the same line or if you don’t receive
many fax messages or with Distinctive Ring.
If you answer and hear fax tones, wait until the MFC
takes over the call, then hang up.
(with an external or
extension telephone)
(with an external or
extension telephone or
with Distinctive Ring)
* In Fax/Tel mode you must set the Ring Delay and F/T Ring Time.
SETUP RECEIVE 5 - 1
To select or change your Receive Mode
1
2
3
4
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 0, 1.
1.Receive Mode
Press
or
to select
Fax Only, Fax/Tel, External TAD or Manual.
Press Menu/Set.
Press Stop/Exit.
If you are changing the Receive Mode while in another
operation, the LCD will return to that operation.
Current Receive Mode
Fax : Fax Only
F/T : Fax/Tel
TAD : External TAD
Mnl: Manual
Setting the Ring Delay
The Ring Delay sets the number of times the MFC rings before it
answers in Fax only or Fax/Tel mode. If you have extension
phones on the same line as the MFC or subscribe to the telephone
company’s Distinctive Ring service, keep the Ring Delay setting of 4.
(See Easy Receive on page 5-4 and Operation from extension
telephones on page 5-6.)
1
2
3
4
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 1.
1.Ring Delay
Press
or
to select how
many times the line rings before the MFC answers (00, 01, 02,
03 or 04).
Press Menu/Set.
(If you select 00, the line won’t ring at all.)
Press Stop/Exit.
5 - 2 SETUP RECEIVE
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long
the MFC will signal you with its special pseudo/double-ring when you
have a voice call. (If it’s a fax call, the MFC prints the fax.)
This pseudo/double-ring happens after the initial ringing from the
phone company. Only the MFC rings and no other phones on the
same line will ring with the special pseudo/double-ring. However, you
can still answer the call on any extension phone (in a separate wall
jack) on the same line as the MFC. (See Operation from extension
telephones on page 5-6.)
1
2
3
4
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 2.
2.F/T Ring Time
Press
or
to select how
long the MFC will ring to alert you that you have a voice call (20,
30, 40 or 70 seconds).
Press Menu/Set.
Press Stop/Exit.
Even if the caller hangs up during the pseudo/double-ringing,
the MFC will continue to ring for the set time.
SETUP RECEIVE 5 - 3
Easy Receive
When you use this feature, you don’t have to press Black Start,
Color Start, or the Fax Receive Code 51 when you answer a fax
call. Selecting On allows the MFC to receive fax calls automatically,
even if you lift the handset of an extension or external phone. When
you see Receiving on the LCD or when you hear ‘chirps’ through
the handset of an extension phone connected to another telephone
wall jack, just replace the handset and your MFC will do the rest.
Selecting Off means you’ll have to activate the MFC yourself by
lifting the handset of an external or extension phone, and then press
Black Start or Color Start on the MFC—OR—by pressing 51
if you are not at your MFC. (See Operation from extension
telephones on page 5-6.)
If this feature is set to On, but your MFC doesn’t connect a fax
call when you lift a extension or external phone handset, press
the Fax Receive Code 51.
If you send faxes from a computer on the same phone line and
the MFC intercepts them, set Easy Receive to Off.
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 3.
Use
or
to select On (or
Off).
Press Menu/Set.
Press Stop/Exit.
5 - 4 SETUP RECEIVE
(Fax).
3.Easy Receive
Printing a reduced incoming fax
(Auto Reduction)
If you choose On, the MFC automatically reduces an incoming fax to
fit on one page of letter or legal size paper. The MFC calculates the
reduction ratio by using the page size of the original and your Paper
Size setting (Menu/Set, 1, 3).
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 5.
Use
or
to select On (or
Off).
Press Menu/Set.
Press Stop/Exit.
(Fax).
5.Auto Reduction
If you receive faxes that are split on two pages, turn on this
setting. But if the original is too long, the MFC may print it on two
pages.
Printing a fax from the memory
If you set Fax Storage to ON for Remote Retrieval, you can still print
a fax from the memory when you are at your MFC. (See Setting Fax
Storage on page 8-3.)
1
2
3
Press Menu/Set, 2, 5, 4.
4.Print Fax
Press Black Start or Color Start.
After printing has finished, press Stop/Exit.
SETUP RECEIVE 5 - 5
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external
telephone in the EXT. jack of the MFC, you can make your MFC take
the call by using the Fax Receive Code. When you press the Fax
Receive Code 51, the MFC starts to receive a fax. (See Easy
Receive on page 5-4.)
If the MFC answers a voice call and pseudo/double-rings for you to
take over, use the Telephone Answer Code #51 to take the call at an
extension phone. (See Setting the F/T Ring Time (Fax/Tel mode
only) on page 5-3.)
If you answer a call and no one is on the line, you should assume that
you’re receiving a manual fax.
■ Press 51 and wait for the chirp or until the MFC’s LCD displays
Receiving, and then hang up.
Your caller will have to press Start to send the fax.
For Fax/Tel mode only
When the MFC is in Fax/Tel mode, it will use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick up a voice call.
If you're at the MFC, you can lift the handset to answer.
Lift the external telephone's handset, and then press Hook to
answer.
If you’re at an extension phone, you’ll need to lift the handset during
the F/T Ring Time and then press #51 between the pseudo/double
rings. If no one is on the line, or if someone wants to send you a fax,
send the call back to the MFC by pressing 51.
5 - 6 SETUP RECEIVE
Using a cordless external handset
If your cordless telephone is connected to the EXT. jack on the MFC
and you typically carry the cordless handset elsewhere, it is easier to
answer calls during the Ring Delay. If you let the MFC answer first,
you will have to go to the MFC so you can press Hook to transfer the
call to the cordless handset.
Changing the remote codes
Remote Codes might not work with some telephone systems. The
preset Fax Receive Code is 51. The preset Telephone Answer
Code is #51.
If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code and
Telephone Answer Code to another three-digit code (such as
### and 999).
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 4.
4.Remote Code
Press
or
to select On (or
Off).
Press Menu/Set.
If you want to, enter a new Fax Receive Code.
Press Menu/Set.
If you want to, enter a new Telephone Answer Code.
Press Menu/Set.
Press Stop/Exit.
SETUP RECEIVE 5 - 7
Polling
Polling is the process of retrieving faxes from another fax machine.
You can use your MFC to ‘poll’ other machines, or you can have
someone poll your MFC.
Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls your MFC to receive a
fax, they pay for the call. If you poll someone’s fax machine to receive
a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Setting up Polling Receive
Polling Receive is when you call another fax machine to receive a fax
from it.
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 6.
Enter the fax number you are
polling.
Press Black Start or Color Start.
The LCD shows Dialing.
(Fax).
6.Polling RX
Setting up Sequential Polling Receive
Your MFC can ask for faxes from several fax units in a single
operation (Sequential Polling Receive). Afterwards, a Sequential
Polling Report will be printed.
1
2
3
4
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 6.
6.Polling RX
Enter the fax machines you want to
poll using Speed-Dial, a Group or the dial pad. You must press
Menu/Set between each fax number.
Press Black Start or Color Start. Your MFC will poll each
number or Group number in turn to receive a fax.
5 - 8 SETUP RECEIVE
Telephone services
Your MFC supports the Distinctive Ring and Caller ID subscriber
telephone services that some telephone companies offer.
If you have Voice Mail, RingMaster, an answering service, an
alarm system or other custom features on your telephone line, it
may affect the way your MFC works. (See Custom features on
page 1-7 and Custom features on a single line. on page 13-9.)
If you have Voice Mail on your phone line, please read the
following carefully.
Distinctive Ring
Brother uses the term ‘Distinctive Ring’ but different telephone
companies have other names for this service such as SmartRing,
RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
What does your telephone company’s ‘Distinctive Ring’ do?
Your telephone company’s Distinctive Ring service allows you to
have more than one number on the same phone line. If you need
more than one phone number, it is cheaper than paying for an
extra line. Each phone number has its own distinctive ring pattern,
so you will know which phone number is ringing. This is one way you
can have a separate phone number for your MFC.
Please call your telephone company for availability and rates.
What does Brother’s ‘Distinctive Ring’ do?
The Brother MFC has a Distinctive Ring feature that allows you to
use your MFC to take full advantage of the telephone company’s
Distinctive Ring service. The new phone number on your line can just
receive faxes.
You must pay for your telephone company’s Distinctive Ring
service before you program the MFC to work with it.
SETUP RECEIVE 5 - 9
Do you have Voice Mail?
If you have Voice Mail on the phone line that you will install your new
MFC on, there is a strong possibility that Voice Mail and the MFC will
conflict with each other while receiving incoming calls. However, the
Distinctive Ring feature allows you to use more than one
number on your line, so both Voice Mail and the MFC can work
together without any problems. If each one has a separate phone
number, neither will interfere with the other’s operations.
If you decide to get the Distinctive Ring service from the telephone
company, you will need to follow the directions below to ‘register’ the
new Distinctive Ring pattern they give you. This is so your MFC can
recognize its incoming calls.
You can change or cancel the Distinctive Ring pattern at any
time. You can switch it off temporarily, and turn it back on later.
When you get a new fax number, make sure you reset this
feature.
Before you choose the ring pattern to register
You can only register one Distinctive Ring pattern with the MFC.
Some ring patterns cannot be registered. The ring patterns below are
supported by your Brother MFC. Register the one your telephone
company gives you.
Ring
Pattern
Rings
1
long-long
2
short-long-short
3
short-short-long
4
very long (normal pattern)
If the ring pattern you received is not on this chart, please call
your telephone company and ask for one that is shown.
5 - 10 SETUP RECEIVE
■ The MFC will only answer calls to its registered number.
■ The first two rings are silent on the MFC. This is because the fax
must «listen» to the ring pattern (to compare it to the pattern that
was ‘registered’). (Other telephones on the same line will ring.)
■ If you program the MFC properly, it will recognize the registered
ring pattern of the ‘fax number’ within 2 ring patterns and then
answer with a fax tone. When the ‘voice number’ is called, the
MFC will not answer.
Registering the Distinctive Ring pattern
Very important!
After you have set the Distinctive Ring feature to ON, the receive
mode is set to Manual automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring number, Manual mode
means you must answer all the calls yourself. You can not change
the receive mode to another mode while the Distinctive Ring is set to
on.
1
2
3
4
Press Menu/Set, 2, 0, 1.
1.Distinctive
Press
or
to select Set.
Press Menu/Set.
Press
or
to select the stored ring pattern you want to use.
Press Menu/Set.
(You will hear each pattern as you scroll through the four
patterns. Make sure you choose the pattern that the telephone
company gave you.)
Press Stop/Exit. Distinctive Ring is now set to on.
Turning off the Distinctive Ring
1
2
3
Press Menu/Set, 2, 0, 1.
Press
or
to select Off.
Press Menu/Set.
Press Stop/Exit.
1.Distinctive
If you turn off Distinctive Ring, the MFC will stay in Manual
receive mode. You will need to set the Receive Mode again.
(See To select or change your Receive Mode on page 5-2.)
SETUP RECEIVE 5 - 11
Caller ID
The Caller ID feature lets you use the Caller ID subscriber
service offered by many local telephone companies. This
service displays the telephone number, or name if it is available,
of your caller as the line rings.
After a few rings, the LCD shows the telephone number of your caller
(or name, if available). Once you pick up the handset, the Caller ID
information disappears from the LCD, but the call information
remains stored in the Caller ID memory.
■ You will see the first 16 characters of the number (or name).
■ Out of Area display means call originated outside your Caller
ID service area.
■ Private Call display means the caller has intentionally
blocked transmission of information.
If both the name and number are received, the LCD shows only the
name. You can print a list of Caller ID information received by your
MFC. (See Printing Caller ID List on page 5-13.)
Caller ID service varies with different carriers. Call your local
telephone company to determine the kind of service available in your
area.
5 - 12 SETUP RECEIVE
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls. When the
thirty-first call comes in, information about the first call is erased. You
can scroll through Caller ID information to review those calls made to
your MFC.
1
2
3
4
Press Menu/Set, 2, 0, 2.
2.Caller ID
Press
or
to select
Display #.
Press Menu/Set.
If the name was not received, it will not be displayed.
Press
or
to scroll through the Caller ID memory to
select the Caller ID you want to view, and then press
Menu/Set. The LCD shows the caller’s name and number and
the date and time of the call.
Press
or
to return to the Caller ID listing.
—OR—
Press Stop/Exit.
Printing Caller ID List
1
2
3
4
Press Menu/Set, 2, 0, 2.
2.Caller ID
Press
or
to select
Print Report.
Press Menu/Set.
Press Black Start or Color Start.
After printing has finished, press Stop/Exit.
SETUP RECEIVE 5 - 13
6
Setup Send
How to fax
You can send faxes from the ADF (automatic document feeder) or
from the scanner glass.
Enter Fax mode
Before sending faxes, make sure
green. If not, press
setting is Fax.
(Fax) is illuminated in
(Fax) to enter Fax mode. The default
How to dial
There are three ways to dial.
Manual dialing
Press all of the digits of the phone or fax number.
6 - 1 SETUP SEND
Speed-Dialing
Press Search/Speed Dial, #, and then the two digit Speed-Dial
number. (See Storing Speed-Dial numbers on page 7-1.)
two-digit number
If the LCD shows Not Registered when you enter the
Speed-Dial number, a number has not been stored for it.
Search
You can search for names you have stored in the Speed-Dial
memories. Press Search/Speed Dial and the navigation keys to
search. (See Storing Speed-Dial numbers on page 7-1.)
To search
numerically
To search alphabetically*
* To search alphabetically, you can use dial pad to enter the first
letter of the name you are looking for.
SETUP SEND 6 - 2
Faxing from the automatic document feeder (ADF)
Faxing from the ADF
1
2
3
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Dial the fax number.
Press Black Start or Color Start. The MFC starts scanning
the first page.
Faxing from the scanner glass
You can use the scanner glass to fax pages of a book or one page
at a time. The originals can be up to letter size. To cancel, press
Stop/Exit.
1
2
3
4
5
If it is not illuminated in green, press
(Fax).
Load your original on the scanner glass. (See Using the scanner
glass on page 2-3.)
Dial the fax number.
Press Black Start or Color Start.
The MFC starts scanning the first page.
If you press Color Start, the machine starts sending.
To send a single page, press 2 (or
Next Page?
press Black Start again).
1.Yes 2.No(Dial)
The MFC starts sending the
original.
—OR—
To send more than one page, press 1 and go to Step 5.
Place the next page on the scanner
Set Next Page
glass.
Then Press Set
Press Menu/Set.
The MFC starts scanning. (Repeat Steps 4 and 5 for each
additional page.)
6 - 3 SETUP SEND
■ If the memory is full and you are faxing a single page, it will
be sent in real time.
■ If you need to cancel before the fax is sent, press Stop/Exit.
You cannot send multiple pages for color faxes.
Out of Memory message
If you get an Out of Memory message while scanning the first page
of a fax, press Stop/Exit to cancel the scan. If you get an Out of
Memory message while scanning a subsequent page, you will have
the option to press Black Start to send the pages scanned so far,
or to press Stop/Exit to cancel the operation.
If the memory is full and you are faxing a single page, it will be
sent in real time.
Automatic transmission
This is the easiest way to send a fax.
Do not pick up the hand set of the external phone or press Hook
to listen for a dial tone.
1
2
3
3
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Enter the fax number using the dial pad, Speed-Dial or Search.
(See How to dial on page 6-1.)
Press Black Start or Color Start.
SETUP SEND 6 - 4
Manual transmission
Manual transmission lets you hear the dialing, ringing and
fax-receiving tones while sending a fax.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Pick up the handset of the external phone and listen for a dial
tone.
—OR—
Press Hook and listen for a dial tone.
On the external phone, dial the fax number you want to call.
—OR—
If you pressed Hook, dial using the MFC’s control panel.
When you hear the fax tone,
press Black Start or Color Start.
If you picked up the handset of the external phone, replace it.
6 - 5 SETUP SEND
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these
settings: contrast, resolution, overseas mode, delayed fax timer,
polling transmission or real time transmission.
1
2
If it is not illuminated in green, press
(Fax) before
pressing Menu/Set. After each setting is accepted, the LCD will
ask if you want to enter more settings:
Press 1 to select more settings. The
Other Settings
LCD will return to the Setup Send
1.Yes 2.No
menu.
—OR—
Press 2 if you have finished choosing settings and go to the next
step.
Contrast
If your original is very light or very dark, you may want to set the contrast.
Use Light to send a light document or make the fax darker.
Use Dark to send a dark document or make the fax lighter.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Press Menu/Set, 2, 2, 1.
1.Contrast
Press
or
to select Auto,
Light or Dark.
Press Menu/Set.
Press 1 if you want to choose more settings and the LCD will
return to the Setup Send menu.
—OR—
Press 2 if you have finished choosing settings.
Enter a fax number.
Press Black Start or Color Start.
SETUP SEND 6 - 6
Fax Resolution
You can use the Fax Resolution key to change the setting
temporarily (for this fax only). Press Fax Resolution and
or
to select the setting you want, and then press Menu/Set.
—OR—
You can change the default setting:
1
2
3
4
5
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Press Menu/Set, 2, 2, 2.
2.Fax Resolution
Press
or
to select the
resolution you want.
Press Menu/Set.
Press Stop/Exit.
Standard
Suitable for most typed originals.
Fine
Good for small print and transmits a little
slower than Standard resolution.
S. Fine
Good for small print or artwork and transmits
slower than Fine resolution.
Photo
Use when the original has varying shades of
gray. This has the slowest transmission
time.
6 - 7 SETUP SEND
Manual and automatic fax Redial
If you are sending a fax manually and the line is busy, press
Redial/Pause, and then press Black Start or Color Start to try
again. If you want to make a second call to the last number dialed,
you can save time by pressing Redial/Pause and Black Start or
Color Start.
Redial/Pause only works if you dialed from the control panel.
If you are sending a fax automatically and the line is busy, the MFC
will automatically redial one time after five minutes.
Color fax transmission
Your MFC can send a color fax to machines that support this feature.
However, color faxes cannot be stored in the memory, so Delayed
fax and Polling Transmit features are not available.
1
2
3
4
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Enter the fax number using the dial pad, Speed-Dial or Search.
Press Color Start.
When you send a color fax, the MFC will send it in real time
(even if Real Time TX is set to Off).
You can not send multiple pages from the scanner glass.
SETUP SEND 6 - 8
Dual Access (Not available for color faxes)
You can dial a number, and begin scanning the fax into memory—
even when the MFC is sending from memory or receiving faxes. The
LCD shows the new job number and available memory.
Your MFC normally uses Dual Access. However, to send a color
fax, the MFC will send the original in real time (even if Real
Time TX is Off).
The number of pages you can scan into the memory will vary
depending on the data that is printed on them.
If you get a Out of Memory message while scanning the first
page of a fax, press Stop/Exit to cancel scanning. If you get a
Out of Memory message while scanning a subsequent page,
you can press Black Start to send the pages scanned so far,
or press Stop/Exit to cancel the operation.
Real Time Transmission
When you are sending a fax, the MFC will scan the originals into the
memory before sending. Then, as soon as the phone line is free, the
MFC will start dialing and sending.
If the memory becomes full, the MFC will send the original in real
time (even if Real Time TX is set to Off).
Sometimes, you may want to send an important original immediately,
without waiting for memory transmission. You can set Real Time
TX to On for all documents or for the next fax only.
If you want to fax multiple pages, use Dual Access.
(See Dual Access (Not available for color faxes) on page 6-9.)
1
2
3
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Press Menu/Set, 2, 2, 5.
5.Real Time TX
6 - 9 SETUP SEND
4
5
6
7
To change the default setting, press
or
to select On
(or Off).
Press Menu/Set.
Go to Step 6.
—OR—
For the next fax transmission only, press
or
to select
Next Fax Only.
Press Menu/Set.
Press
or
to select Next Fax:On (or Next
Fax:Off).
Press Menu/Set.
Press 1 if you want to choose more settings and the LCD will
return to the Setup Send menu.
—OR—
Press 2 if you have finished choosing settings.
Enter a fax number.
Press Black Start or Color Start.
In Real Time Transmission, the redial feature doesn't work.
If you are sending a color Fax, the MFC will send it in real time
(even if Real Time TX is set to Off).
Checking job status
Check which jobs are still waiting in the memory to be sent. (If there
are no jobs, the LCD shows No Jobs Waiting.)
1
2
3
Press Menu/Set, 2, 6.
6.Remaining Jobs
If you have more than one job
waiting, press
or
to scroll through the list.
Press Stop/Exit.
SETUP SEND 6 - 10
Canceling a job while scanning, dialing and
sending the original
You can cancel a job while you are scanning it into memory by
pressing Stop/Exit.
You can also cancel a job while the MFC is dialing or sending the
original by pressing Stop/Exit.
Canceling a scheduled job
You can cancel a fax job that is stored and waiting in memory.
1
2
3
4
Press Menu/Set, 2, 6.
6.Remaining Jobs
Any jobs that are waiting will appear
on the LCD.
If you have more than two jobs waiting, press
or
to
select the job you want to cancel.
Press Menu/Set.
—OR—
If you only have one job waiting, go to Step 3.
Press 1 to cancel.
—OR—
Press 2 to exit without canceling.
To cancel another job go to Step 2.
Press Stop/Exit.
6 - 11 SETUP SEND
Advanced sending operations
Broadcasting (Not available for color faxes)
Broadcasting is when the same fax message is automatically sent to
more than one fax number. Using the Menu/Set key, you can
include Groups, Speed-Dial numbers and up to 50 manually dialed
numbers. If you did not use up any of the numbers for Groups,
access codes or credit card numbers, you can ‘broadcast’ faxes to
as many as 90 (MFC-3420C only) or 150 (MFC-3820CN only)
different numbers. However, the available memory will vary
depending on the types of jobs in the memory and the number of
locations used for broadcasting. If you broadcast to the maximum
numbers available, you will not be able to use Dual Access and
Delayed fax.
To include Speed-Dial numbers and manually dialed numbers in the
same broadcast, you must press Menu/Set between each of the
numbers. Use Search/Speed Dial to help you choose the numbers
easily.
(See Setting up Groups for Broadcasting on page 7-3.)
After the broadcast is finished, a Broadcast Report will be printed to
let you know the results.
■ Enter the long dialing sequence numbers as you would normally,
but remember that each Speed-Dial number counts as one
number, so the number of locations you can store becomes
limited.
■ If the memory is full, press Stop/Exit to stop the job or if more
than one page has been scanned, press Black Start to send the
portion that is in the memory.
1
2
3
4
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Enter a number using Speed-Dial, a Group number, Search or
manual dialing using the dial pad.
(Example: Group number)
When the LCD displays the fax number or name of the other
party, press Menu/Set.
You will be asked to press the next number.
SETUP SEND 6 - 12
5
6
7
8
Enter the next number.
(Example: Speed-Dial number)
When the LCD displays the fax number or name of the other
party,
press Menu/Set.
Enter another fax number.
(Example: Manual dialing using the dial pad.)
Press Black Start.
Overseas Mode
If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Press Menu/Set, 2, 2, 7.
7.Overseas Mode
Press
or
to select On (or
Off).
Press Menu/Set.
Press 1 if you want to choose more settings and the LCD will
return to the Setup Send menu.
—OR—
Press 2 if you have finished choosing settings.
Enter a fax number.
Press Black Start or Color Start.
6 - 13 SETUP SEND
Delayed Fax (Not available for color faxes)
During the day you can store up to 50 faxes in the memory to be sent
within 24 hours. These faxes will be sent at the time of day you enter
in Step 4. Press Menu/Set to accept it, or enter another time for the
faxes to be sent.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Press Menu/Set, 2, 2, 3.
3.Delayed Fax
Enter the time you want the fax to
be sent (in 24-hour format).
Press Menu/Set.
(For example, enter 19:45 for 7:45 PM.)
Press 1 if you want to choose more settings and the LCD will
return to the Setup Send menu.
—OR—
Press 2 if you have finished choosing settings.
Enter a fax number.
Press Black Start.
The number of pages you can scan into the memory depends
on the amount of data that is printed on each page.
SETUP SEND 6 - 14
Setting up Polled Transmit
(Not available for color faxes)
Polled Transmit is when you set up your MFC to wait with a paper
original so another fax machine can call and retrieve it.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Press Menu/Set, 2, 2, 6.
6.Polled TX
Press
or
to choose On (or
Off).
Press Menu/Set.
Press 1 if you want to choose more settings and the LCD will
return to the Setup Send menu.
—OR—
Press 2 if you have finished choosing settings, and go to Step 6.
Press Black Start.
The MFC starts scanning the original.
The document will be stored and can be retrieved from any other
fax machine until you delete the fax in memory by using the
Canceling a Job menu setting. (See Canceling a scheduled job
on page 6-11.)
6 - 15 SETUP SEND
Delayed Batch Transmission
(Not available for color faxes)
Before sending the delayed faxes, your MFC will help you economize
by sorting all the faxes in the memory by destination and scheduled
time. All delayed faxes that are scheduled to be sent at the same
time to the same fax number will be sent as one fax to save
transmission time.
1
2
3
4
5
If it is not illuminated in green, press
(Fax).
Load your original. (See Load originals on page 2-1.)
Press Menu/Set, 2, 2, 4.
4.Batch TX
Press
or
to select On (or
Off).
Press Menu/Set.
Press Stop/Exit.
SETUP SEND 6 - 16
7
Quick-Dial numbers and
dialing options
Storing numbers for easy dialing
You can set up your MFC to do two types of easy dialing: Speed-Dial
and Groups for Broadcasting faxes.
If you lose electrical power, the quick-dial numbers that are in
the memory will not be lost.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will
only have to press a few keys (Search/Speed Dial, #, the two-digit
number, and Black Start or Color Start). The MFC-3420C can
store 40 Speed-Dial numbers and the MFC-3820CN can store 100
numbers.
(For USA only) The Brother fax back system number has been
preprogrammed in Speed-Dial location 1.
1
2
Press Menu/Set, 2, 3, 1.
2.Speed-Dial
Use the dial pad to enter a two-digit
Speed-Dial location number
(01-40 for MFC-3420C, 00-99 for MFC-3820CN).
(For example, press 05.) Press Menu/Set.
The MFC-3820CN will ask you if the Speed-Dial is for a
fax/telephone number or an e-mail address.
3
For MFC-3820CN, press
(or E-Address).
Press Menu/Set.
or
to select Type:Fax/Tel
For information on using an E-mail address, see Chapter 6
Internet Fax in the Network User’s Guide. (MFC-3820CN only)
4
Enter the phone or fax number (up to 20 digits).
Press Menu/Set.
7 - 1 QUICK-DIAL NUMBERS AND DIALING OPTIONS
5
6
Use the dial pad to enter the name (up to 15 characters).
Press Menu/Set.
(You can use the chart on page 4-3 to help you enter letters.)
—OR—
Press Menu/Set to store the number without a name.
Go to Step 2 to store another Speed-Dial number.
—OR—
Press Stop/Exit.
Changing Speed-Dial numbers
If you try to store a Speed-Dial number where a number is already
stored, the LCD will show the name stored there (or number) and will
ask you to do one of the following:
1
Press 1 to change the stored
1.Change 2.Exit
number.
—OR—
Press 2 to exit without making a change.
How to change the stored number:
■ If you want to erase the whole number or whole name, press
Stop/Exit when the cursor is under the first the digits or
letters. The characters above and to the right of the cursor
will be deleted.
■ If you want to change a character, use
or
to position
the cursor under the character you want to change, and then
type over it.
2 Enter a new number.
Press Menu/Set.
3 Follow the directions beginning at Step 5 in Storing Speed-Dial
numbers on the previous page.
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 2
Setting up Groups for Broadcasting
Groups allow you to send the same fax message to many fax
numbers by pressing only a few keys (Search/Speed Dial, #, the
two-digit number, and Black Start). First, you’ll need to store each
fax number as a Speed-Dial number.
Then, you can combine them into a Group. Each Group uses up a
Speed-Dial number. You can have up to six Groups, or you can
assign up to 39 numbers (MFC-3420C) or up to 99 numbers
(MFC-3820CN) to one large Group.
(See Storing Speed-Dial numbers on page 7-1 and Broadcasting
(Not available for color faxes) on page 6-12.)
1
2
3
Press Menu/Set, 2, 3, 2.
Use the dial pad to enter the
two-digit Speed-Dial number where
you want to store the Group.
Press Menu/Set.
(For example, press 07 and Menu/Set.)
Use the dial pad to enter the Group
number.
Press Menu/Set.
(For example, press 1 for Group 1.)
2.Setup Groups
Speed-Dial? #
Speed-Dial? #07
Setup Group:G01
The Group number must be between 1 and 6.
4
To include Speed-Dial numbers in
G01:#01#09
the Group, press them as follows:
For example, for Speed-Dial numbers 05 and 09. Press
Search/Speed Dial, 05, Search/Speed Dial, 09. The LCD
shows: #05#09.
7 - 3 QUICK-DIAL NUMBERS AND DIALING OPTIONS
5
6
7
Press Menu/Set to accept the Speed-Dial numbers for this
Group.
Use the dial pad and the chart on
Name:
page 4-3 to enter a name for the
Group.
Press Menu/Set.
(For example, type NEW CLIENTS).
Press Stop/Exit.
You can print a list of all the Speed-Dial numbers. Group
numbers will be marked in the column of “GROUP”.
(See Printing reports on page 9-3.)
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 4
Dialing options
There are three ways to dial. (See How to dial on page 6-1.)
Access codes and credit card numbers
Sometimes you may want to choose from several long distance
carriers when you make a call. Rates may vary depending on the time
and destination. To take advantage of low rates, you can store the
access codes or long-distance carriers and credit card numbers as
Speed-Dial numbers. You can store these long dialing sequences by
dividing them and setting them up on separate keys in any
combination. You can even include manual dialing using the dial pad.
The combined number will be dialed in the order that you entered it
as soon as you press Black Start or Color Start.
(See Storing Speed-Dial numbers on page 7-1.)
For example, you can store ‘555’ on Speed-Dial #03 and ‘7000’ on
Speed-Dial #02. If you press Search/Speed Dial, #03,
Search/Speed Dial, #02, and Black Start or Color Start, you
will dial ‘555-7000’.
To temporarily change a number, you can substitute part of the
number with manual dialing using the dial pad.
For example, to change the number to 555-7001 you could press
Search/Speed Dial, #03 and then press 7001 using the dialing
pad.
If you must wait for another dial tone or signal at any point in the
dialing sequence, store a pause there in the number by pressing
Redial/Pause. Each key press adds a 3.5-second delay.
7 - 5 QUICK-DIAL NUMBERS AND DIALING OPTIONS
Pause
Press Redial/Pause to insert a 3.5-second pause between
numbers. If you are dialing overseas, you can press Redial/Pause
as many times as needed to increase the length of the pause.
Fax Redial
If you’re sending a fax manually and the line is busy, press
Redial/Pause to try again. Any time you want to make a second call
to the last number dialed, press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC
will automatically redial one time five minutes after the transmission.
Tone or Pulse
If you have a Pulse dialing service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below. If
you have Touch Tone service, you will not need this feature to send
tone signals.
1
2
3
Lift the handset of the external phone.
Press # on the control panel of your MFC. Any digits dialed after
this will send tone signals.
When you hang up, the MFC will return to the Pulse dialing
service.
QUICK-DIAL NUMBERS AND DIALING OPTIONS 7 - 6
8
Remote Fax Options
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
After you have selected the Paging or Fax Forwarding feature,
Fax Storage is set to On automatically. If you bring the Paging
or Fax Forwarding feature back to Off, Fax Storage stays on.
Programming a Fax Forwarding number
When Fax Forwarding is set to On, your MFC stores the received fax
in the memory. Then it dials the fax number you’ve programmed and
forwards the fax message.
1
2
3
4
Press Menu/Set, 2, 5, 1.
1.Fax Fwd/Paging
Press
or
to select Fax
Forward.
Press Menu/Set.
The LCD will ask you to enter the
Fwd#:
fax number to which faxes will be
forwarded.
Enter the forwarding number (up to 20 digits).
Press Menu/Set.
Press Stop/Exit.
8 - 1 REMOTE FAX OPTIONS
Programming your pager number
When Paging is selected, your MFC dials the pager number you’ve
programmed, and then dials your Personal Identification Number
(PIN). This activates your pager so you will know that you have a fax
message in the memory.
1
2
3
4
5
Press Menu/Set, 2, 5, 1.
1.Fax Fwd/Paging
Press
or
to select
Paging.
Press Menu/Set.
Enter your pager phone number followed by # # (up to 20 digits).
Press Menu/Set.
Do not include the area code if it is the same as that of your MFC.
For example, press 1 8 0 0 5 5 5 1 2 1 2 # #.
If your pager needs a PIN, enter the PIN, press #, press
Redial/Pause, enter your fax number followed by # #.
Press Menu/Set.
(For example, press 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5
1 2 1 2 # #)
—OR—
If you do not need a PIN, press Redial/Pause, enter your fax
number followed by # #.
Press Menu/Set.
(For example, press Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)
Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
REMOTE FAX OPTIONS 8 - 2
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax
messages from another location using Fax Forwarding, Paging, or
Remote Retrieval operations. (See Remote commands on page
8-6.) If there is paper in your MFC, a back-up copy of each fax will be
printed. The LCD will show when you have a fax stored in memory.
1
2
3
Press Menu/Set, 2, 5, 2.
2.Fax Storage
The LCD will ask you to choose a
fax setting.
Press
or
to select On (or Off).
Press Menu/Set.
Press Stop/Exit.
If there are faxes in the memory
when you turn Fax Storage OFF,
the LCD will ask if you want to erase
the faxes in the memory.
Erase All Fax?
1.Yes 2.No
If you press 1, all fax data is erased and Fax Storage is turned off.
If you press 2, faxes are not erased and Fax Storage stays on.
(See Printing a fax from the memory on page 5-5.)
■ After you have selected the Paging or Fax Forwarding
feature, Fax Storage is set to On automatically. If you turn
the Paging or Fax Forwarding feature back to Off, Fax
Storage stays on.
Backup Print
If you’ve set Fax Storage to On, your MFC automatically prints
faxes as they are received into the memory.
This is a safety feature in case the power goes off so you won’t lose
your messages.
8 - 3 REMOTE FAX OPTIONS
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval
features when you are away from your MFC. Before you use the
remote access and retrieval features, you have to set up your own
code. The default code is inactive code (--- ).
1
2
Press Menu/Set, 2, 5, 3.
Enter a three-digit code using
numbers 0-9,
or #.
Press Menu/Set. (The preset ‘
3.Remote Access
’ cannot be changed.)
Do not use the same digits that appear in your Fax Receive
Code ( 51) or Telephone Answer Code (# 51).
(See Operation from extension telephones on page 5-6.)
3
Press Stop/Exit.
You can change your code at any time by entering a new one.
If you want to make your code inactive, press Stop/Exit in Step
2 to restore the inactive setting (--- ).
REMOTE FAX OPTIONS 8 - 4
Remote Retrieval
You can call your MFC from any touch tone telephone or fax
machine, then use the Remote Access Code and remote commands
to retrieve fax messages. Be sure to cut out the Remote Retrieval
Access Card on the last page and keep it with you at all times.
Using your Remote Access Code
1
2
3
4
5
6
Dial your fax number from a telephone or another fax machine
using touch tone.
When your MFC answers, immediately enter your Remote
Access Code (3 digits followed by ).
The MFC signals if it has received fax messages:
1 long beep — Fax messages
No beeps — No messages
The MFC gives two short beeps, which tells you to enter a
command. The MFC will hang up if you wait longer than 30
seconds to enter a command. The MFC will beep three times, if
you enter an invalid command.
Press 90 to reset the MFC when you’ve finished.
Hang up.
If your MFC is set to Manual mode and you want to use the
remote retrieval features, you can access your MFC by waiting
about 2 minutes after it starts ringing, and then entering the
Remote Access Code within 30 seconds.
8 - 5 REMOTE FAX OPTIONS
Remote commands
Follow the commands below to access features when you are away
from the MFC. When you call the MFC and enter your Remote
Access Code (3 digits followed by ), the system will give two short
beeps and you must enter a remote command.
Remote commands
95
1 OFF
2 Fax Forwarding
3 Paging
4 Fax Forwarding number
6 Fax Storage ON
7 Fax Storage OFF
96
97
If you hear one long beep, the change has
been accepted. If you hear three short beeps,
you cannot change it because the conditions
have not been met (for example, registering a
fax forwarding or paging number). You can
register your Fax Forwarding number by
entering 4. (See Changing your Fax
Forwarding number on page 8-7). Once you
have registered the number, Fax Forwarding
will be set to On.
You can turn Fax Storage to On (or Off
after you have retrieved or erased all your
messages).
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to
receive stored fax message(s). (See page
8-7.)
3 Erase faxes from the
memory
If you hear one long beep, you can erase fax
messages from the memory.
Check the receiving status
1 Fax
98
Operation details
Change the Fax Forwarding
or Paging settings
You can check whether your MFC has
received any faxes. If yes, you will hear one
long beep. If no, you will hear three short
beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, you can change
the Receive Mode.
3 Fax Only
90
Exit
After a long beep, you can exit Remote
Retrieval.
REMOTE FAX OPTIONS 8 - 6
Retrieving fax messages
1
2
3
4
Dial your fax number.
When your MFC answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
As soon as you hear two short beeps, use the dial pad to press
962.
Wait for the long beep, and then use the dial pad to enter the
number of the remote fax machine where you want your fax
messages sent to followed by ## (up to 20 digits).
You cannot use
and # as dial numbers. However, press # if
you want to store a pause.
5
Hang up after you hear your MFC beep. Your MFC will call the
other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number
from another telephone or fax machine using Touch Tone.
1
2
3
4
Dial your fax number.
When your MFC answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
When you hear two short beeps, use the dial pad to press 954.
Wait for the long beep, and then use the dial pad to enter the
new number of the remote fax machine where you want your fax
messages forwarded followed by ## (up to 20 digits).
You cannot use
and # as dial numbers. However, press # if
you want to store a pause.
5
Hang up after you hear your MFC beep.
8 - 7 REMOTE FAX OPTIONS
9
Printing reports
MFC settings and activity
You need to set up the Transmission Verification Report and Journal
Period in the menu table.
Press Menu/Set, 2, 4, 1.
—OR—
Press Menu/Set, 2, 4, 2.
1.Transmission
2.Journal Period
Customizing the Transmission Verification
Report
You can use the Transmission Report as proof that you sent a fax.
This report lists the time and date of transmission and whether the
transmission was successful (OK). If you select On or On+Image, the
report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than
the job numbers to know which faxes you must send again. Selecting
On+Image or Off+Image will print a section of the fax’s first page
on the report to help you remember.
When the Verification Report is turned Off, the Report will only
print it there is a transmission error, and in the RESULT column
it will show NG.
1
2
3
Press Menu/Set, 2, 4, 1.
Press
or
to select Off,
Off+Image, On or On+Image.
Press Menu/Set.
Press Stop/Exit.
1.Transmission
PRINTING REPORTS 9 - 1
Setting the Journal Period
You can set the MFC to print a journal at specific intervals (every 50
faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you
can print the report by following the Steps on the next page.
The default setting is Every 50 Faxes.
1
2
3
4
Press Menu/Set, 2, 4, 2.
2.Journal Period
Press
or
to choose an
interval.
Press Menu/Set.
(If you choose 7 days, the LCD will ask you to choose a day on
which to begin the 7-day countdown.)
Enter the time to begin printing in 24-hour format.
Press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the MFC will print the
report at the selected time and then erase all jobs from its
memory. If the MFC’s memory becomes full with 200 jobs
before the time you selected has passed, the MFC will print the
Journal early and then erase all jobs from memory. If you want
an extra report before it is due to print, you can print it without
erasing the jobs from memory.
If you select Every 50 Faxes, the MFC will print the Journal
when the MFC has stored 50 jobs.
9 - 2 PRINTING REPORTS
Printing reports
1.Help List
Prints the Help List so you can see at-a-glance
how to quickly program your MFC.
2.Quick-Dial
Lists names and numbers stored in the
Speed-Dial memory, in numerical order.
3.Fax Journal
Lists information about the last incoming and
outgoing faxes.
(TX means Transmit.) (RX means Receive.)
4.Transmission
Prints a Transmission Verification Report for your
last transmission.
5.User Settings
Lists your settings.
6.Network Config
Lists your Network settings.
(MFC-3820CN only)
To print a report
1
2
3
For MFC-3420C, press Menu/Set, 5.
For MFC-3820CN, press Menu/Set, 7.
Press
or
to select the report you want.
Press Menu/Set.
—OR—
Enter the number of the report you want to print.
For example, press 1 to print the Help List.
Press Black Start.
PRINTING REPORTS 9 - 3
10 Making copies
Using the MFC as a copier
You can use your MFC as a copier, making up to 99 copies at a time.
Enter Copy mode
(Copy) is illuminated
Before making copies, make sure that
in green. If it is not, press
(Copy) to enter Copy mode. The
default setting is Fax. You can change the number of seconds or
minutes that the MFC stays in Copy mode. (See Setting the Mode
Timer on page 4-5.)
The LCD shows the default copy setting
Copy Ratio
10 - 1 MAKING COPIES
Quality
No of Copies
Making a single copy
1
2
3
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Press Black Start or Color Start.
To stop copying, press Stop/Exit.
Making multiple copies
1
2
3
4
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Black Start or Color Start.
To sort the copies, press the Options key. (See Using the
Copy keys (Temporary settings) on page 10-3.)
Out of Memory message
If the memory becomes full while you are
Out of Memory
making copies, the LCD message will
guide you through the next step.
If the Out of Memory message appears, press Stop/Exit to
cancel or Black Start or Color Start to copy scanned pages. You
will need to clear some jobs from the memory before you can
continue.
To gain extra memory, you can turn off Fax Storage.
(See Setting Fax Storage on page 8-3.)
—OR—
Print the faxes that are in the memory.
(See Printing a fax from the memory on page 5-5.)
When you get an Out of Memory message, you may be able to
make copies if you first print incoming faxes in the memory to restore
the memory to 100%.
MAKING COPIES 10 - 2
Using the Copy keys
(Temporary settings)
When you want to change the settings only for the next copy, use the
Temporary Copy keys. You can use different combinations.
These settings are temporary, and the MFC returns to its default
settings 60 seconds after it finishes copying. If you want to use these
temporary settings again, place the next original in the ADF within
that time. However, if you have set the Mode Timer for copy and
Scan modes to 0 or 30 seconds, the MFC returns to the default
settings after the number of seconds that has been set for mode
timer. (See Setting the Mode Timer on page 4-5.)
Temporary Copy keys
10 - 3 MAKING COPIES
Enlarge/Reduce
You can select the following enlargement or reduction ratios.
Auto sets the MFC to calculate the ratio that fits the size of your
paper. Custom allows you to enter a ratio from 25% to 400%.
Press Enlarge/Reduce
100%
104:EXE→ LTR
186%:4"
×
6"→ LTR
200%
Custom(25-400%)
93%:A4→ LTR
78%:LGL→ LTR
50%
1
2
3
4
5
6
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Enlarge/Reduce.
Press
or
to select the enlargement or reduction ratio
you want.
Press Menu/Set.
—OR—
You can select Custom and press Menu/Set.
Use the dial pad to enter an enlargement or reduction ratio from
25% to 400%.
Press Menu/Set. (For example, press 5 3 to enter 53%.)
Press Black Start or Color Copy.
—OR—
Press other temporary copy keys for more settings.
Special Copy Options (2in1, 4in1 or Poster) are not available
with Enlarge/Reduce.
MAKING COPIES 10 - 4
Quality
You can select the copy quality. The default setting is Normal.
Press Quality
and
1
2
3
4
5
6
Normal
Recommended mode for ordinary
printouts. Good copy quality with
adequate copy speed.
Fast
Fast copy speed and lowest ink
consumption. Use FAST to save
time (original to be proof-read,
large originals or many copies).
Best
Use this mode to copy precise
images such as photographs.
BEST uses the highest resolution
and slowest speed.
or
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Quality.
Press
or
to choose the copy quality (Fast, Normal
or Best).
Press Menu/Set.
Press Black Start or Color Start.
—OR—
Press other Temporary Copy keys for more settings.
10 - 5 MAKING COPIES
Options
Use the Options key to set the following copy settings only for the
next copy.
Press
Copy
Options
Menu Selections
Options
select
Factory
Setting
Page
select
Paper Type
Plain/Inkjet/
Glossy (4-Color or
3-Color)/
Transparency
Plain
10-7
Paper Size
Letter/Legal/
4"(W)x6"(H)
Letter
10-8
Brightness
-
+
-
+
10-8
Contrast
-
+
-
+
10-9
10-9
Stack/Sort
Stack/Sort
Stack
Page Layout
Off(1 in 1)/
2 in 1/4 in 1(P)/
4 in 1(L)/
Poster(3x3)
Off
10-10
(1 in 1)
No. of Copies
No. of Copies:01
(01-99)
01
After you finish choosing settings using the Options key, the LCD
shows Press Start and then returns to Menu selections.
Press Black Start or Color Start if you’re finished choosing
settings.
—OR—
Press
or
to select more settings.
MAKING COPIES 10 - 6
Paper Type
You can change the paper type only for the next copy. Select the
type of media that you are using to get the best print quality.
1
2
3
4
5
6
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Options and
or
to select Paper Type.
Press Menu/Set.
Press
or
to select the type of paper you are using
(Plain, Inkjet, Glossy or Transparency).
Press Menu/Set.
If you selected Glossy, press
or
to select
Glossy:4-Color or Glossy:3-Color.
Press Menu/Set.
The print quality of black ink depends on the type of glossy
paper you are using. Black ink is used when you select
Glossy:4-Color. If the glossy paper you are using repels the
black ink, select Glossy:3-Color, which simulates black ink
by combining the three ink colors.
7
Press Color Start or Black Start.
—OR—
Press
or
for more settings.
You can change the default Paper Type setting at any time.
(See Setting the Paper Type on page 4-5.)
10 - 7 MAKING COPIES
Paper Size
You can change the paper size setting only for the next copy.
You can copy only on Letter, Legal and Photo Card
(4"(W)X6"(H)) paper.
1
2
3
4
5
6
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Options and
or
to select Paper Size.
Press Menu/Set.
Press
or
to select the size of paper you are using
(Letter, Legal or 4"(W)×6"(H)).
Press Menu/Set.
Press Black Start or Color Start.
—OR—
Press
or
for more settings.
Brightness
You can adjust the copy brightness to make copies darker or lighter.
1
2
3
4
5
6
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Options and
or
to select Brightness.
Press Menu/Set.
+
Press
to make a lighter copy.
—OR—
Press
to make a darker copy.
Press Menu/Set.
Press Black Start or Color Start.
—OR—
Press
or
for more settings.
MAKING COPIES 10 - 8
Contrast
You can adjust the copy contrast to help an image look sharper and
more vivid.
1
2
3
4
5
6
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Options and
or
to select Contrast.
Press Menu/Set.
+
Press
to decrease the
contrast.
—OR—
Press
to increase the contrast.
Press Menu/Set.
Press Black Start or Color Start.
—OR—
Press
or
for more settings.
Sorting copies using the ADF
You can sort multiple copies. Pages will be stacked in the order 123,
123, 123, and so on.
1
2
3
4
5
6
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Options and
or
to select Stack/Sort.
Press Menu/Set.
Press
or
to select Sort.
Press Menu/Set.
Press Black Start or Color Start.
—OR—
Press
or
for more settings.
10 - 9 MAKING COPIES
N in 1 copy (Page Layout)
You can save paper by copying either two or four pages on one
page. If you want to print a poster, use the scanner glass.
1
2
3
4
5
6
(Copy) to illuminate it in green.
Press
Load your original. (See Load originals on page 2-1.)
Use the dial pad to enter the number of copies you want
(up to 99).
Press Options and
or
to select Page Layout.
Press Menu/Set.
Press
or
to select 2 in 1, 4 in 1(P), 4 in 1(L),
Poster(3X3) (or Off (1 in 1)).
Press Menu/Set.
Press Black Start or Color Start to scan the original.
If you placed the original in the ADF, the MFC starts printing.
If you are using the scanner glass:
7
8
9
After the MFC scans the page,
Next Page?
the LCD shows;
1.Yes 2.No
Press 1 to scan next page.
Put the next original on
Set Next Page
the scanner glass.
Then Press Set
Press Menu/Set.
Repeat Steps 7 and 8 for each page of the layout.
After all the pages of the original have been scanned,
press 2 to end.
(P) means Portrait and (L) means Landscape.
For 2 in 1, 4 in 1 (P), 4 in 1 (L) or Poster (3X3), you
can not use the Enlarge/Reduce setting.
If 2 in 1 or 4 in 1 copies are in color, you must use letter or A4
paper. For the other Special Copies, you must use letter, legal
or A4 paper.
MAKING COPIES 10 - 10
If you selected Glossy in the Paper Type setting, 2 in 1 and 4
in 1 copies are not available.
2 in 1 or 4 in 1 copies in color are not available with Multiple
Copies.
2 in 1
4 in 1 (P)
(P)
4 in 1 (L)
(L)
10 - 11 MAKING COPIES
Poster (3X3)
You can make a poster
size copy of a
photograph.
For Poster copies, you cannot make more than one copy.
MAKING COPIES 10 - 12
Changing the default copy settings
You can change the default copy settings. These settings will stay
until you change them again.
Copy Quality
1
2
3
Press Menu/Set, 3, 1.
Press
or
to select
Normal, Best or Fast.
Press Menu/Set.
Press Stop/Exit.
1.Quality
Brightness
1
2
3
Press Menu/Set, 3, 2.
Press
to make a lighter copy.
—OR—
Press
to make a darker copy.
Press Menu/Set.
Press Stop/Exit.
2.Brightness
Contrast
You can change the contrast to help an image look sharper and more
vivid.
1
2
3
Press Menu/Set, 3, 3.
Press
to increase the contrast.
—OR—
Press
to decrease the contrast.
Press Menu/Set.
Press Stop/Exit.
10 - 13 MAKING COPIES
3.Contrast
Color Adjustment
1
2
3
4
Press Menu/Set, 3, 4.
4.Color Adjust
Press
or
to select Red,
Green or Blue.
Press Menu/Set.
Press
to increase the color saturation.
—OR—
Press
to decrease the color saturation.
Press Menu/Set.
Return to Step 2 to select the next color.
—OR—
Press Stop/Exit.
MAKING COPIES 10 - 14
Legal limitations
Color reproductions of certain originals are illegal and may result in
either criminal or civil liability. This memorandum is intended to be a
guide rather than a complete listing of every possible prohibition. In
case of doubt, we suggest that you check with counsel as to any
particular questionable originals.
The following originals issued by the United States/Canadian
Government or any of its Agencies may not be copied:
■ Paper money
■ Bonds or other certificates of indebtedness
■ Certificates of Deposit
■ Internal Revenue Stamps (canceled or uncanceled)
■ Selective Service or draft papers
■ Passports
■ United States/Canadian Postage Stamps (canceled or
uncanceled)
■ Food Stamps
■ Immigration Papers
■ Checks or drafts drawn by Governmental agencies
■ Identifying badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work
can be copied for ‘fair use.’ Multiple copies would indicate improper
use.
Works of art should be considered the equivalent of copyrighted
works.
Licenses and Certificates of Title to motor vehicles may not be
copied under certain state/provincial laws.
10 - 15 MAKING COPIES
PhotoCapture
11 Walk-Up
Center (MFC-3820CN
™
only)
Introduction
Your Brother MFC includes four media drives (slots) for use with
popular digital camera media: CompactFlash®, SmartMedia®,
Memory Stick® and SD (Secure Digital) Memory card.
CompactFlash®
SmartMedia®
Memory Stick®
SD Card
The PhotoCapture Center™ feature lets you print digital photos from
your digital camera at high resolution to get photo quality printing.
PhotoCapture Center™ requirements
To avoid error conditions, please remember:
■ The DPOF file on the media card must be in a valid format.
■ The image file extension must be .JPG (Other image file
extensions .JPEG, .TIF, .GIF and so on will not be recognized).
■ Walk-up PhotoCapture Center™ printing must be performed
separately from PhotoCapture Center™ operations using the PC.
(Simultaneous operation is not available.)
■ IBM Microdrive™ is not compatible with the MFC.
■ The MFC can read up to 999 files in a media card.
■ Use only Smart media cards with a 3.3v voltage rating.
When printing the INDEX or IMAGE, the PhotoCapture Center™
will print all the valid images, even if one or more images have
been corrupted. A portion of the corrupted image may be printed.
WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 1
Basic flow
Even if your machine is not connected to your computer, you can
print photo directly from the digital camera media. This is the basic
flow of the direct printing operation. For more details information,
please read this chapter from the next page.
1
Insert the media card firmly into the media drive (slot).
PhotoCapture key lights. (See Getting started on page 11-3.)
2 Press PhotoCapture.
If your digital camera supports DPOF printing, see DPOF
printing on page 11-8.
3 Print the index which shows thumbnails views of photos stored
on your media card. Even if the machine is not connected to the
computer, you can know the individual image number on the
media card.
Press
or
to select Print Index and then press
Menu/Set.
Press Color Start to start printing index sheet.
(See Printing the Index (Thumbnails) on page 11-5.)
4 To print the images, press
or
to select Print
Images and then press Menu/Set.
Enter image number and press Menu/Set.
Press Color Start to start printing.
(See Printing images on page 11-6.)
You can change the settings for printing images, such as the number
of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness
and True2Life®. (See Changing the default settings on page 11-9.)
11 - 2 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)
Getting started
There are separate slots on your MFC, for a CompactFlash®
card, a SmartMedia® card, Memory Stick® and SD Card.
Use only Smart media cards with a 3.3v voltage rating.
Firmly insert the card into the appropriate slot.
SmartMedia®
MemoryStick®
SD Card
CompactFlash®
PhotoCapture key Lights:
■ PhotoCapture light is ON,
the media card is inserted
properly.
■ PhotoCapture light is
OFF, the media card is not
properly inserted.
■ PhotoCapture light is
BLINKING, the media card
is being read or written to.
WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 3
Do NOT unplug the power cord or remove the media card from
the media drive (slot) while the MFC is reading or writing to the
card (the PhotoCapture key is blinking). You will lose your
data or damage the card.
The MFC can only read one Media card at a time so do not insert
more than one card. The settings that you want to use with the card
will be kept until you take out the media card from the drive (slot),
print images or press Stop/Exit.
1
2
Insert the media card firmly into the media drive (slot).
When you insert your media card
C.Flash Active
into the proper slot, the LCD shows.
Press PhotoCapture key...
The media active message will be shown for 60 seconds and
then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing PhotoCapture.
3
Press PhotoCapture.
The LCD shows:
Print Index
Photo:Select ▲▼
▲▼
Print Images ▲▼
(See Printing images on
page 11-6.)
(See Printing images on
page 11-6.)
Select
11 - 4 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)
Printing the Index (Thumbnails)
The PhotoCapture Center™ assigns numbers for images (such as
No.1, No.2, No.3, and so on).
It does not recognize any other numbers or file names that your
digital camera or PC have used to identify the pictures. You can print
a thumbnail page (Index page with 6 or 4 images per line). This will
show all the pictures on the media card.
1
2
3
4
Make sure you inserted the media card.
Press PhotoCapture. (See page 11-3.)
Press
or
to select
Print Index
Print Index.
Press Menu/Set.
Press
or
to select
6 Images/Line
6 Images/Line or
4 Images/Line.
Press Menu/Set.
Index
Index
4 Images/line
6 Images/line
Press Color Start to start printing.
Print time for 4 Images/line will be slower than 6 Images/line, but
the quality is better. To print an image, see the next page.
WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 5
Printing images
Before you can print an individual image, you have to know the
image number.
Print the Index first.
(See Printing the Index (Thumbnails) on page 11-5.)
1
2
3
Make sure you inserted the media card.
Press PhotoCapture. (See page 11-3.)
Press
or
to choose
Print Images
Print Images.
Press Menu/Set.
If your media card is with DPOF information, the LCD shows
DPOF Print:Yes, please go to DPOF printing on page 11-8.
Use the dial pad to enter the image
No.:1,3,6
number that you want to be printed
from the Index page (Thumbnails).
Press Menu/Set.
Repeat this step until you have entered all the image numbers
that you want to print.
You can enter all the numbers at one time by using the
key for
a comma or the # key for hyphen.
(For example, Enter 1 3 6 - to print images No.1, No.3 and
No.6. Enter 1#5 to print images No.1 to No.5).
4
After you have selected all the image numbers.
Press Menu/Set again, and go to Step 5.
—OR—
To print without changing any settings, press Color Start.
11 - 6 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)
Paper Type & Paper Size
5
Press
or
to select the type of paper you are using,
(Letter Glossy, 4"X 6" Glossy, Letter Plain,
Letter Inkjet or 4"X 6" Inkjet).
Press Menu/Set.
If you selected Letter, go to Step 6.
If you selected another size, go to Step 7.
—OR—
To print without changing settings, press Color Start.
Print Size
6
If you selected Letter, press
or
to select the print size
(4"X 3", 5"X 3.5", 6"X 4" , 7"X 5" or 8"X 6").
Press Menu/Set, and go to Step 7.
—OR—
To print without changing settings, press Color Start.
Printed Position
1
4"X 3"
2
5"X 3.5"
3
6"X 4"
4
7"X 5"
5
8"X 6"
Number of Copies
7
8
Use the dial pad to enter the number of copies you want.
Press Menu/Set.
Press Color Start to print.
WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 7
DPOF printing
DPOF stands for Digital Print Order Format.
Major Digital Camera manufacturers (Canon Inc., Eastman Kodak
Company, Fuji Photo Film Co. Ltd. and Matsushita Electric Industrial
Co., Ltd. and Sony Corporation.) created this standard to make it
easier to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to
select on the Digital Camera display the images and number of
copies you want to print.
When the memory card (CompactFlash®, SmartMedia® or Memory
Stick® or SecureDigital) with DPOF information is put into your MFC,
you can print the selected image easily.
1
Insert your media card into the
proper drive (slot).
C.Flash Active
The media active message will be shown for 60 seconds and
then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing PhotoCapture.
2
3
4
5
Press PhotoCapture.
Press
or
to select Print Images to select individual
images.
Press Menu/Set.
If there is a DPOF file on the card,
DPOF Print:Yes
the LCD shows:
Press
or
to select DPOF
DPOF Print:No
Print:Yes.
Press Menu/Set.
If you want to print an Index (thumbnails) or choose the images
and their print options now, select DPOF Print:No.
6
Press Color Start to print.
11 - 8 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)
Changing the default settings
You can adjust the Print Quality, Paper & Print Size, Brightness,
Contrast, True2Life® and Cropping settings, that are shown in the
chart. These settings will remain set until you change them again.
Press Menu/Set, 4, followed by the number of the setting you want
to change. (See details on the following pages.)
Print Quality
1
2
3
Press Menu/Set, 4, 1.
Press
or
to select
Normal, Fine or Photo.
Press Menu/Set.
Press Stop/Exit.
1.Print Quality
Paper & Size
1
2
3
4
Press Menu/Set, 4, 2.
2.Paper & Size
Press
or
to select
Letter Glossy, 4"X 6" Glossy, Letter Plain,
Letter Inkjet or 4"X 6" Inkjet.
Press Menu/Set.
If you selected Letter, press
or
to select the print size
(4"X 3", 5"X 3.5", 6"X 4" , 7"X 5" or 8"X 6").
Press Menu/Set.
Press Stop/Exit.
WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 9
Brightness
1
2
3
Press Menu/Set, 4, 3.
Press
to make a lighter print.
—OR—
Press
to make a darker print.
Press Menu/Set.
Press Stop/Exit.
3.Brightness
Contrast
You can choose the contrast setting. More Contrast will make an
image look sharper and more vivid.
1
2
3
Press Menu/Set, 4, 4.
Press
to increase the contrast.
—OR—
Press
to decrease the contrast.
Press Menu/Set.
Press Stop/Exit.
4.Contrast
11 - 10 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)
Color enhancement (True2Life®)
You can turn on the color enhancement (True2Life®) feature to print
more vivid images.
1
2
Press Menu/Set, 4, 5.
Press
or
to select On (or
Off).
Press Menu/Set.
5.True2Life
If you select On, you can customize the White Balance,
Sharpness or Color Density.
3
If you selected On,
Press
or
to select White Balance.
Press Menu/Set.
—OR—
To skip the White Balance.
Press
or
to select Sharpness or Color Density.
4 Press
or
to adjust the degree of White Balance.
Press Menu/Set.
5 Repeat Step 4 and Step 5 to adjust the degree of Sharpness
and Color Density.
—OR—
Press Stop/Exit.
■ White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, Camera settings and other influences will effect the
appearance of white. The white areas of a picture may be slightly
pink, yellow or some other color. By using this adjustment you
can correct this effect and bring the white areas back to pure
white.
WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 11
■ Sharpness
This setting enhances the detail of an image. It is similar to
adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then
adjust the sharpness.
■ Color Density
This setting adjusts the total amount of color in the image. You
can increase or decrease the amount of color in an image to
improve a washed out or weak picture.
Cropping
If your photo is too long or wide to fit the available space on your
selected layout, part of the image will be automatically cropped.
The default setting is On. If you want to print whole image, turn this
setting to Off.
1
2
Press Menu/Set, 4, 6.
Press
or
to select Off (or On).
Press Menu/Set.
Understanding the Error Messages
Once you are familiar with the types of errors that can occur while
you’re using the PhotoCapture Center™, you can easily identify and
troubleshoot any difficulties.
When an error message appears on the LCD, the MFC will beep to
get your attention.
Media Error—This message will appear if you insert a media card
that is either bad or not formatted, or when there is a problem with
the media drive. To clear this error, take out the media card.
No File—This message will appear if you try to access the media
card in the drive (slot) does not contain a .JPG file.
Out Of Memory—This message will appear if you are working with
images that are too large for the MFC’s memory.
Unsupported Card—This message will appear if you insert a
media card that is not supported.
11 - 12 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY)
Using PhotoCapture Center™ from
your PC
You can access the media card that is in the media drive (slot) of the
MFC from your PC.
See Using PhotoCapture Center™ from your PC. (See Using the
PhotoCapture Center™ from your PC on page 7-1 in Software User’s
Guide on the CD-ROM or Using the PhotoCapture Center™ from a
Macintosh® (MFC-3320CN and MFC-3820CN only) on page 9-23 in
the Software User’s Guide on the CD-ROM.)
Using PhotoCapture Center™ for
scanning originals
You can scan the originals into a media card. (See Scan to Card
(MFC-3320CN and MFC-3820CN only) on page 2-22 in Software
User’s Guide on the CD-ROM.)
WALK-UP PHOTOCAPTURE CENTER™ (MFC-3820CN ONLY) 11 - 13
12 Important information
Standard telephone and FCC Notices
These notices are in effect on models sold and
used in the United States only.
When programming emergency numbers or making test calls to
emergency numbers:
■ Remain on the line and briefly explain to the dispatcher the
reason for the call before hanging up.
■ Perform these activities in the off-peak hours, such as early
morning or late evening.
This equipment complies with Part 68 of the FCC rules and the
requirements adopted by the ACTA. On the backside of this
equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested,
this number must be provided to the telephone company.
You may safely connect this equipment to the telephone line by
means of a standard modular jack, USOC RJ11C.
A plug and jack used to connect this equipment to the premises
wiring and telephone network must comply with the applicable FCC
Part 68 rules and requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with this product. It is
designed to be connected to a compatible modular jack that is also
compliant. See installation instructions for details.
The REN is used to determine the number of devices that may be
connected to a telephone line. Excessive RENs on a telephone line
may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of RENs should not exceed five
(5.0). To be certain of the number of devices that may be connected
to a line, as determined by the total RENs, contact the local
telephone company. For products approved after July 23, 2001, the
REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXX.The digits represented by ## are the
REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier
products, the REN is separately shown on the label.
12 - 1 IMPORTANT INFORMATION
If this equipment causes harm to the telephone network, the
telephone company will notify you in advance that temporary
discontinuance of service may be required. But if advance notice
isn’t practical, the telephone company will notify the customer as
soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities,
equipment, operations or procedures that could affect the operation
of the equipment. If this happens the telephone company will provide
advance notice in order for you to make necessary modifications to
maintain uninterrupted service.
If trouble is experienced with this equipment, for repair or warranty
information, please contact Brother Customer Service. (See Brother
numbers on page i.) If the equipment is causing harm to the
telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the
state public utility commission, public service commission or
corporation commission for information.
If your home has specially wired alarm equipment connected to the
telephone line, ensure the installation of this equipment does not
disable your alarm equipment. If you have questions about what will
disable alarm equipment, call your telephone company or a qualified
installer.
If you are not able to solve a problem with your MFC, call Brother
Customer Service. (See Brother numbers on page i.)
WARNING
For protection against the risk of electrical shock, always disconnect
all cables from the wall outlet before servicing, modifying or installing
the equipment.
This equipment may not be used on coin service lines provided by
the telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may
be the result of your use of this information, including direct, special
or consequential damages. There are no warranties extended or
granted by this original.
IMPORTANT INFORMATION 12 - 2
WARNING
This MFC has been certified to comply with FCC standards, which
are applied to the USA only. A grounded plug should be plugged into
a grounded AC outlet after checking the rating of the local power
supply for the MFC to operate properly and safely.
Federal Communications Commission (FCC)
Declaration of Conformity (USA only)
Responsible Party: Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC-3420C and MFC-3820CN
comply with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful
interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits
for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment
generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
■ Reorient or relocate the receiving antenna.
■ Increase the separation between the equipment and receiver.
■ Connect the equipment into an outlet on a circuit different from
that to which the receiver is connected.
■ Call the dealer or an experienced radio/TV technician for help.
12 - 3 IMPORTANT INFORMATION
Important
Changes or modifications not expressly approved by Brother
Industries, Ltd. could void the user’s authority to operate the
equipment.
Industry Canada Compliance Statement
(Canada only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme
NMB-003 du Canada.
LAN connection
Caution
Do not connect this product to a LAN connection that is subject to
over-voltages.
International ENERGY STAR® Compliance Statement
The purpose of the International ENERGY STAR® Program is to
promote the development and popularization of energy-efficient
office equipment.
As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined
that this product meets the ENERGY STAR® guidelines for energy
efficiency.
IMPORTANT INFORMATION 12 - 4
Important safety instructions
1
2
3
4
5
6
7
8
9
10
11
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not
use liquid or aerosol cleaners. Use a damp cloth for cleaning.
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings must
not be blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
over a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, call your dealer or local power company.
Use only the power cord supplied with this MFC.
This product is equipped with a 3-wire grounded plug, a plug
having a third (grounded) pin. This plug will only fit into a
grounded power outlet. This is a safety feature. If you are unable
to insert the plug into the outlet, call your electrician to replace
your obsolete outlet. Do not defeat the purpose of the grounded
plug.
Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
If an extension cord is used with this product, make sure that the
total ampere ratings on the products plugged into the extension
cord do not exceed the extension cord ampere rating. Also,
make sure that the total of all products plugged into the AC
power outlet does not exceed 15 amperes (USA only).
12 - 5 IMPORTANT INFORMATION
12
13
14
15
16
Do not place anything in front of the MFC that will block received
faxes. Do not place anything in the path of received faxes.
Wait until pages have exited the MFC before picking them up.
Never push objects of any kind into this product through cabinet
slots, since they may touch dangerous voltage points or short
out parts resulting in the risk of fire or electric shock. Never spill
liquid of any kind on the product. Do not attempt to service this
product yourself because opening or removing covers may
expose you to dangerous voltage points and other risks and
may void your warranty. Refer all servicing to a Brother
Authorized Service Center. For the location of your nearest
Brother Authorized Service Center, please call In USA:
1-800-284-4357 or In Canada: 1-877-BROTHER. (See Brother
numbers on page i.)
Unplug this product from the AC power outlet and refer servicing
to Authorized Service Personnel under the following conditions:
■ When the power cord is damaged or frayed.
■ If liquid has been spilled into the product.
■ If the product has been exposed to rain or water.
■ If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment
of other controls may result in damage and will often require
extensive work by a qualified technician to restore the
product to normal operation.
■ If the product has been dropped or the cabinet has been
damaged.
■ If the product exhibits a distinct change in performance,
indicating a need for service.
To protect your product against power surges, we recommend
the use of a power protection device (Surge Protector).
IMPORTANT INFORMATION 12 - 6
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International
Corporation.
© Copyright 2003 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the
U.S. and other countries.
Macintosh is a registered trademark of Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft
Technology Corporation.
Microdrive is a trademark of International Business Machine
Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
CompactFlash is a registered trademark of ScanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
MagicGate is a trademark of Sony Corporation.
Each company whose software title is mentioned in this manual has
a Software License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User’s
Guide, the Software User’s Guide, and the Network User’s
Guide are registered trademarks of their respective companies.
12 - 7 IMPORTANT INFORMATION
and routine
13 Troubleshooting
maintenance
Troubleshooting
IMPORTANT
For technical help, you must call the country where you bought the
machine. Calls must be made from within that country.
Error messages
As with any sophisticated office product, errors may occur. If this
happens, your MFC identifies the problem and displays an error
message. The most common error messages are shown below.
You can correct most problems by yourself. If you need additional
help, call the Brother fax back system (USA only).
In USA only: 1-800-521-2846
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
Check
Cartridge
An ink cartridge is not properly installed.
Take out the ink cartridge and put it
in again seating it properly.
(See Replacing the ink cartridges on
page 13-20.)
Check
Original
The original scanned from ADF was longer
than about 35.4inches.
See Using the automatic document
feeder (ADF) on page 2-1.
Check Paper
Size
Paper is not the correct size.
Reload the correct size of paper
(Letter or Legal), and then press
Black Start or Color Start.
Check Paper
The machine is out of paper.
Add paper, and then press Black
Start or Color Start.
The paper is jammed in the machine.
See Printer jam or paper jam on
page 13-5.
Comm.Error
Poor phone line quality caused a
communication error.
Try the call again. If the problem
continues, call the telephone
company and ask them to check
your phone line.
Connection
Fail
You tried to poll a fax machine that is not in
Polled Waiting mode.
Check the other fax machine’s
polling setup.
Cover Open
The scanner cover is not closed completely.
Lift the scanner cover and then
close it again.
Disconnected
The other person or other person’s fax
machine stopped the call.
Try to send or receive again.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 1
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
Data Remains
Print data remains in the machine’s memory.
Re-start printing from your
computer.
Print data remains in the machine’s memory.
The USB cable was unplugged while the
computer was sending the data to the
machine.
Press Stop/Exit. The machine will
cancel the job and eject the page
that is being printed.
DR Mode in
Use
The machine is set to Distinctive Ring mode.
You can not change the Receive Mode from
Manual to another mode.
Set Distinctive Ring to Off.
(See Turning off the Distinctive Ring
on page 5-11.)
High
Temperature
The print heads are too warm.
Allow the machine to cool down.
Ink Empty
One or more of the ink cartridges is empty.
The machine will stop all print operations.
While memory is available, black and white
faxes will be received into memory. If a
sending machine has a color fax, the
machine’s ‘handshake’ will request that the
fax be sent as black and white. If the sending
machine has the ability to convert it, the color
fax will be received into memory as a black
and white fax.
Replace the ink cartridges.
(See Replacing the ink cartridges on
page 13-20.)
Low
Temperature
The print heads are too cold.
Allow the machine to warm up.
Machine Error
XX
The machine has a mechanical problem.
Call Brother Customer Service.
In USA:
1-800-284-4329
In Canada: 1-877-BROTHER
In Montreal: (514) 685-6464
Media Error
(MFC-3820CN
only)
The media card is either bad or not formatted.
Reinsert the correct media card.
Near Empty
One or more of the ink cartridges are running
out of ink. If a sending machine has a color
fax, the machine’s ‘handshake’ will request
that the fax be sent as black and white. If the
sending machine has the ability to convert it,
the color fax will be received into memory as
a black and white fax.
Order a new ink cartridge.
(See Ordering accessories and
supplies on page ii.)
No File
The media card in the media drive does not
contain a .JPG file.
Reinsert the correct media card.
No Response/
Busy
The number you dialed does not answer or is
busy.
Verify the number and try again.
Not
Registered
You tried to access a Speed Dial number that
is not programmed.
Set up the Speed Dial number.
(See Storing Speed-Dial numbers
on page 7-1.)
13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
Out of Memory
(May occur when
the MFC’s used
as a printer)
You can’t store data in the memory.
(Fax sending or copy operation in
process)
Press Stop/Exit and wait until the
other operations in progress finish
and then try again.
—OR—
Clear the data in the memory. (See
Out of Memory message on page
10-2.)
(Printing operation in process)
Reduce print resolution.
—OR—
Clear the data in the memory. (See
Out of Memory message on page
10-2.)
Paper Jam
The paper is jammed in the machine.
(See Printer jam or paper jam on
page 13-5.)
Unsupported
Card
(MFC-3820CN
only)
You inserted a media card that can not be
used.
Reinsert the correct media card.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3
Original jams
If the original is jammed, follow the steps below.
Original is jammed in the top of the ADF unit.
1
2
3
Take out any paper from the ADF that is not jammed.
Lift the ADF cover.
Pull the jammed original out to the right.
4
5
Close the ADF cover.
Press Stop/Exit.
Original is jammed inside the ADF unit.
1
2
3
Take out any paper from the ADF that is not jammed.
Lift the document cover.
Pull the jammed original out to the right.
4
Close the document cover.Press Stop/Exit.
13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Printer jam or paper jam
Remove the jammed paper depending on where it is jammed in the MFC.
Paper is jammed inside the front of the MFC.
Pull the jammed paper toward you.
Paper is jammed in the paper tray.
1
Remove any paper from the paper tray that is not jammed.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5
2
Pull up the jammed paper to remove it.
If you have difficulty removing the jammed paper, press and
hold the paper release lever as you pull out the page.
Paper Release
Lever
Paper is jammed inside the paper tray
1
Pull the paper tray out of the MFC.
Paper Tray
13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE
2
Pull up the jammed paper to remove it.
Jammed paper
Paper is jammed inside the machine.
1
2
Open the scanner cover by releasing the scanner cover release
lever and lifting the scanner cover.
Remove the jammed paper.
Scanner Cover
If the jammed paper is under the print heads, unplug the MFC,
and then you can move the print heads to take out the paper.
3
Close the scanner cover.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7
If you are having difficulty with your machine
If you think there is a problem with your MFC or the way your faxes
look, make a copy first. If the copy looks good, the problem is
probably not your MFC. Check the chart below and follow the
troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed print and white
streaks across the page or the
top and bottom of sentences
are cut off.
This can be caused by static or interference on the telephone line. You
can make a copy using the Black Start key to see if the same problem
occurs. If the copy looks bad, call Brother Customer Service at
1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or
(514) 685-6464 (in Montreal).
Poor quality print.
Make sure the Printer Driver or Paper Type setting in the menu matches
the type of paper you are using. (See Media Type on page 1-6 in
Software User’s Guide on the CD-ROM and Setting the Paper Type on
page 4-5.) If you are using plain paper, try using the types of
recommended paper. (See About paper on page 2-4.) Don’t handle the
paper until the ink is dry. Adjust the Vertical Alignment. (See Print quality
check on page 13-11.)
Smudged stain at the top
center of the printed page.
Make sure the paper is not too thick or not curled. (See About paper on
page 2-4.)
Printing is too dark or too light.
Make sure your ink cartridges are fresh. Cartridges are good for up to
two years, after that the ink may become clogged. Cartridge expiration
dates are printed on the package. Make sure the Printer Driver matches
the type of paper you are using. (See Media Type on page 1-6 in
Software User’s Guide on the CD-ROM.) Try using the recommended
types of paper. (See About paper on page 2-4.) The recommended
environment for your MFC is between 68°F to 91°F.
Printing appears dirty or ink
seems to run.
Make sure you are using the proper types of paper. (See About paper
on page 2-4.) Don’t handle the paper until the ink is dry.
The recommended environment for your machine is between 68°F to
91°F.
White horizontal lines appear
in text or graphics.
Clean the print heads. (See Cleaning the print head on page 13-11.)
Stains appear on the reverse
side or at the bottom of the
page
Make sure the Printer Platen is not dirty with ink. (See Cleaning the MFC
printer platen on page 13-19).
Vertical black lines when
receiving.
The sender’s scanner may be dirty. Ask the sender to make a copy to
see if the problem is on with the sending machine. Try receiving from
another fax machine.
If the problem continues, call Brother Customer Service at
1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or
(514) 685-6464 (in Montreal).
Received color fax prints only
in black and white.
Replace the color ink cartridges that are empty or nearly empty, and
then ask the other person to send the color fax again. (See Replacing
the ink cartridges on page 13-20.) Check that Fax Storage is set to OFF.
(See Setting Fax Storage on page 8-3.)
Left and Right margins are cut
off.
Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto
Reduction) on page 5-5.)
13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Phone Line or Connections
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup.
(See Basic receiving operations on page 5-1.) Check for a dial tone. If
possible, call your MFC to hear it answer. If there is still no answer,
check the telephone line cord connection. If there is no ringing when you
call your MFC, ask your telephone company to check the line.
Sending Faxes
Poor sending quality.
Try changing your resolution to Fine or S.Fine. Make a copy to check
your machine’s scanner operation.
Transmission Verification
Report says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the
fax again. If you send a PC FAX message and get ‘Result:NG’ or, on the
Transmission Verification Report, your machine may be out of memory.
To gain extra memory, you can turn off Fax Storage (see Setting Fax
Storage on page 8-3), print fax messages in memory (see Printing a fax
from the memory on page 5-5) or cancel a Delayed Fax or Polling Job
(See Canceling a scheduled job on page 6-11). If the problem
continues, ask the telephone company to check your phone line.
Vertical black lines when
sending.
If the copy you made shows the same problem, your scanner is dirty.
(See Cleaning the scanner on page 13-18.)
Handling Incoming Calls
machine ‘Hears’ Voice as
CNG Tone.
If your machine is set to Easy Receive ON, it is more sensitive to
sounds. Your MFC may mistakenly interpret certain voices or music on
the line as a calling fax machine and respond with fax receiving tones.
Deactivate the fax by pressing Stop/Exit. Try avoiding this problem by
turning Easy Receive to OFF. (See Easy Receive on page 5-4.)
Sending a Fax Call to the
machine.
If you answered at the machine, press Black Start and hang up
immediately. If you answered on an extension phone, press your Fax
Receive Code (default setting is ( 51). When your MFC answers,
hang up.
Custom features on a single
line.
If you have Call Waiting, Call Waiting/Caller ID, Ring Master, Voice Mail,
an alarm system or any other custom feature on a single phone line with
your machine, it may create a problem sending or receiving fax data.
For example: If you are sending or receiving a fax message while a
custom feature signal comes through on the line, the signal can
temporarily interrupt or disrupt the fax data. Brother’s ECM feature
should help overcome this problem. This condition is related to the
telephone system industry and is common to all devices that send and
receive data on a single, shared line with custom features. If avoiding a
slight interruption is crucial to your business, we recommend a separate
phone line with no custom features.
Printer Difficulties
Horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 13-11.) If
you clean the print heads five times and the print has not improved, call
Brother Customer Service at 1-800-284-4329 (in USA),
1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal).
Scanning Difficulties
TWAIN errors appear while
scanning.
Make sure the Brother TWAIN driver is selected as the primary source.
In PaperPort, click Scan in the File menu and select the Brother TWAIN
driver.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9
DIFFICULTY
SUGGESTIONS
Software Difficulties
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer
driver are the same.
Cannot print when using Paint
Brush.
Try setting the Display setting to ‘256 colors.’
Cannot print when using
Adobe Illustrator.
Try to reduce the print resolution.
Thick lines and thin lines
appear alternately. (banding)
1. Open the ‘Basic’ tab in the printer driver.
2. Click ‘Setting’ in the Basic tab of the printer driver.
3. Turn OFF ‘Bi-Directional Printing’ by un-checking it.
(See Bi-Directional Printing on page 1-7 in Software User’s Guide on the
CD-ROM.)
There are some dense lines.
Check ‘Reverse Order’ in the Basic tab of the printer driver.
Printing is slow.
In the ‘Color’ tab from the ‘Advanced’ tab in the printer driver, uncheck
the Color Enhancement.
True2Life® is not working
properly.
If the image data is not full color in your application (Such as 256 color),
True2Life® will not work. Please use at least 24 bit color data with the
True2Life® feature.
‘MFC is Busy’ or ‘MFC
Connect Failure’ Error
Message appears.
Make sure the machine is not showing an error message on the LCD.
‘MFC Connect Failure’
If the MFC is not connected to your PC and you have loaded the Brother
software, the PC will show 'MFC Connect Failure' each time you restart
Windows®. You can ignore this message or you can turn it off as follows.
Double-click "\tool\warnOff.REG" from the supplied CD-ROM.
The Scan key on the MFC's control panel will not work unless you restart
your PC with the MFC connected.
To turn it back on, Double-click "\tool\WarnOn.REG" from the supplied
CD-ROM.
PhotoCapture Center™ Difficulties (MFC-3820CN only)
Removable Disk does not
work properly.
a)Have you installed the Windows® 2000 update?
If not, do the following:
1. Disconnect the USB cable.
2. Install the Windows 2000® update. Please see the Quick Setup
Guide. After the installation the PC will be automatically restarted.
3. Wait about 1 minute after you reboot the PC, and then connect the
USB cable.
b)Take out the media card and put it back in again.
c) If you have tried "Eject", you must take out the media card before you
continue.
d)If an error message appears when you try to eject the media card, it
means the card is being accessed.
Wait a while and then try again.
e)If all of the above do not work, please turn off your PC and machine,
and then turn them on again.
(You will have to unplug the power cord of the machine to turn it off.)
Network Difficulties (MFC-3820CN only)
I cannot print over the Network
Make sure that your MFC is powered on and is On Line and in Ready
mode. Press the Test switch. Then the current settings of the network
are printed.Verify that the cabling and Network connections are good. If
possible, try connecting the MFC to a different port on your hub using a
different cable.
13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE
How to improve print quality
Cleaning the print head
To ensure good print quality, the machine will regularly clean the
print head. You can start the cleaning process when needed.
Clean the print head and ink cartridges if you get a horizontal line in
the text or graphics on your printed pages. You can clean two colors
at a time (Black/Cyan, Yellow/Magenta), or all four colors at once.
Cleaning the print head consumes ink. Cleaning too often uses ink
unnecessarily.
WARNING
Do NOT clean the print head by touching it with your hand or a
cloth.
1
2
3
Press Ink.
Press
or
to select Cleaning.
Press Menu/Set.
Press
or
to select the color you want to clean.
Press Menu/Set.
The MFC will clean the print head. When cleaning is finished,
the MFC will go back standby mode automatically.
If you clean the print head at least five times and the print has
not improved, call Brother your dealer for service.
Print quality check
If the print quality is not good, you can print a Print Quality Check
Sheet to help you find the settings you may need to change.
1
2
3
For MFC-3420C, press Menu/Set, 4.
For MFC-3820CN, press Menu/Set, 6.
Press Color Start.
The MFC begins printing the Print Quality Check Sheet.
Check the sheet to see if the quality and alignment are OK by
following STEPs A and B.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11
STEP A: Color block quality check
The LCD shows:
4
5
1.Yes 2.No
Check the quality of the four color
blocks on the sheet. (Black/Cyan/Yellow/Magenta).
If all lines are clear and visible, press 1 (Yes) to go to STEP B.
—OR—
If you can see missing short lines as shown below, press 2 (No).
OK
Poor
The LCD will ask you if the print
quality is OK for each color.
6
7
8
Is Step “A” OK?
Black OK?
1.Yes 2.No
Press 2 (No) for any color with a
problem.
The LCD shows:
Start Cleaning?
Press 1 (Yes). The MFC will start
1.Yes 2.No
cleaning the colors.
After cleaning is finished, press Black Start or Color Start.
The MFC will start printing the Print Quality Check Sheet again
and then return to STEP A.
If STEP A is OK, press 1 to proceed to STEP B.
13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE
STEP B: Alignment Check
The LCD shows:
Is Step “B” OK?
1.Yes 2.No
9
10
11
12
13
Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely matches number 0. If the
number 5 sample of both the 600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish STEP B.
—OR—
If another test print number is a better match for either 600 dpi
or 1200 dpi, press 2 (No) to select it.
For 600 dpi, press the number of the
600dpi Adjust
test print that most closely matches
Select Best #
the number 0 sample (1-8).
For 1200 dpi, press the number of
1200dpi Adjust
the test print that most closely
Select Best #
matches the number 0 sample
(1-8).
Repeat Steps 1 and 2 (in Print Quality Check) to print another
sample Print Quality Check Sheet and then check it.
Press Stop/Exit.
When an ink head nozzle is
clogged the printed sample
looks like this.
After the ink head nozzle is
cleaned, the horizontal lines
are gone.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13
If you still see missing ink in this Print Quality Check Sheet, repeat
the cleaning and test print procedures at least five times. If ink is still
missing after the fifth cleaning and test print, replace the ink cartridge
for the clogged color. (Perhaps the ink cartridge was in your MFC
over six months or the expiration date written on the cartridge
package has passed. Or, the ink may not have been stored properly
before use.)
After replacing the ink cartridge, check it by printing another Print
Quality Check Sheet. If the problem still exists, repeat the cleaning
and test print procedures at least five times for the new ink cartridge.
If ink is still missing, call Brother Customer Service (see Brother
numbers on page i).
Caution
Do NOT touch the print head. Touching the print heads may cause
permanent damage and may void the print head’s warranty.
Checking the ink volume
You can check the ink that is left in the cartridge.
1
2
3
4
Press Ink.
Press
or
to select
Ink Volume.
Press Menu/Set.
Press
or
to select the
color you want to check..
The LCD shows the ink volume.
Press Stop/Exit.
Ink Volume
Bk:-
+
You can check the ink volume from your computer. (See MFC
Remote Setup on page 5-1 in Software User’s Guide on the
CD-ROM or MFC Remote Setup (Mac OS® X) on page 9-21 in
Software User’s Guide on the CD-ROM.)
13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Packing and shipping the MFC
Whenever you transport the MFC, use the packing materials that
came with your MFC. If you do not pack the MFC properly, you could
void your warranty.
Caution
Do NOT unplug the MFC after a print job until you hear the final click.
1
First, remove all the ink cartridges and attach the white shipping
cover. (See Replacing the ink cartridges on page 13-20.) After
attaching the white shipping cover, press all the ink cartridge
covers down.
To attach the white shipping cover
Caution
If you are not able to find the shipping cover, do NOT remove the ink
cartridges before shipping. It is essential that the MFC be shipped
with either the shipping cover or the ink cartridges in position.
Shipping without them will cause damage to your MFC and may void
your warranty.
2 Unplug the MFC from the telephone wall jack and remove the
telephone line cord from machine.
3 Unplug the MFC from the AC outlet.
4 Unplug the USB cable from the MFC, if it is connected.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15
5
Attach the yellow protective bar.
Protective
Yellow Bar
6
Remove the paper tray and output paper support.
If you are packing the MFC for the Brother Exchange Service,
keep these items and return only the machine.
7
Wrap the MFC in the bag and place it in the original carton with
the original packing material.
13 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE
8
Pack the printed materials in the original carton as shown below.
Do not pack the used ink cartridges in the carton.
If you are returning your machine to Brother as part of the
Exchange Service, pack only the MFC. Keep all separate parts
and printed materials to use with your “Exchange” machine.
9
Close the carton.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 17
Routine maintenance
Cleaning the scanner
Unplug the MFC and lift the document cover. Clean the scanner
glass and the white film with isopropyl alcohol on a soft lint-free cloth.
White Film
Document
Cover
Open the document cover. Clean the white film and the glass strip
under the film with isopropyl alcohol on a lint-free cloth.
White film
Glass Strip
13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the MFC printer platen
■ Be careful not to touch the paper feed star wheels and flat cable,
and encoding film.
■ Be sure to unplug the MFC from the AC power outlet before
cleaning the printer platen.
To clean your MFC printer platen, wipe it with a soft lint free cloth
that is dry.
Encode Film
Flat Cable
Do NOT Touch!
Do NOT Touch!
Printer Platen
Clean Here
Paper Feed Star Wheel
Do NOT Touch!
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19
Replacing the ink cartridges
Your MFC is equipped with an ink dot counter that automatically
monitors the ink level in each color cartridge. When the counter
detects an ink cartridge is running out of ink, the MFC will notify you
with a message on the LCD.
The LCD shows you which color cartridges are low or empty. Be sure
to follow the LCD prompts so you replace the color cartridges in the
appropriate order.
When the ink cartridges are running low, you must use the Ink
key to begin the cartridge replacement (Steps 1 to 3). If the ink
is empty, skip to Step 3.
1
2
Press Ink.
Press
or
Press Menu/Set.
to select Replace Ink.
If one or more ink cartridges are empty, for example Black, the
LCD shows Pls Open Cover.
3
4
Lift the scanner cover.
Push the appropriate colored ink cartridge covers and remove
the used ink cartridge.
2750
2750
2750
2750
Ink Cartridge Covers
5
Open the new ink cartridge bag for the color shown on the LCD,
and then take out the ink cartridge.
13 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE
6
Hold the new ink cartridge as shown in the illustration, and then
peel the sealing tape from the side of the ink cartridge.
Carefully peel the tape in the direction away from you.
Peel in the direction
away from you!
Opening
To prevent spilling ink and staining your hands and clothing,
remove the sealing tape gently.
7
8
9
10
Each color has its own correct position. Insert each new ink
cartridge into the carriage.
After installing the ink cartridge, close the scanner cover.
Your MFC prepares for a “head cleaning” and goes online.
The LCD prompts you to verify that you removed the ink
cartridge for each color. Example: Have you removed Blck?
1.Yes 2.No.
If you removed the ink cartridge, press 1
—OR—
If you did not remove the ink cartridge, press 2.
The LCD prompts you to verify that the ink cartridge was a new
one. Example: Changed to new Blck? 1.Yes 2.No.
If the ink cartridge you installed is not a brand new one, please
be sure to press 2.
—OR—
For each new cartridge, press 1 on the dial pad to automatically
reset the ink dot counter for that color. (The ink dot counter
enables the MFC to notify you when a color is running low.)
The MFC will enter a cleaning cycle for approximately 3 minutes
for each replaced cartridge. The LCD alternately shows
Cleaning and Please Wait.
When the MFC completes the cleaning cycle, the LCD returns
to Standby mode condition.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 21
WARNING
If ink gets in your eyes, irrigate them with water immediately and call
a doctor if you are concerned.
Caution
■ DO NOT remove ink cartridges if you do not need to replace
them. If you do so, it may reduce the ink quantity and the printer
will not know the quantity of ink left in the cartridge.
■ DO NOT shake the ink cartridges, because the ink may spill when
you take off the sealing tape.
■ If ink stains your body or clothing, wash with soap or detergent
immediately.
■ If you install an ink cartridge in the wrong color position, you must
clean the print head several times before you start printing (after
correcting the cartridge installation) because the colors were
mixed.
■ Once you open an ink cartridge, install it in the MFC and use it up
within six months of installation. Use unopened ink cartridges by
the expiration date written on the cartridge package.
■ Brother strongly recommends that you do not refill the ink
cartridges provided with your machine. We also strongly
recommend that you continue to use only Genuine Brother Brand
replacement ink cartridges. Using or attempting to use potentially
incompatible inks and/or cartridges in your machine may cause
damage to the machine itself and/or it may result in unsatisfactory
print quality. Our warranty coverage does not apply to any
problem that was caused by the use of unauthorized third party
ink and/or cartridges. To protect your investment and guarantee
your print quality please continue to replace consumed ink
cartridges with only Genuine Brother Branded Supplies.
If the Ink Empty message is on the display after you have
installed ink cartridges, check that the ink cartridges are
installed properly.
If you still cannot solve a problem with your MFC, call Brother
Customer Service. (See Brother numbers on page i.)
13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE
G Glossary
ADF (automatic document feeder) The original can be placed in
the ADF and scanned one page at a time automatically.
Auto Reduction Reduces the size of incoming faxes.
Automatic fax transmission Sending a fax without picking up the
handset of an external phone.
Automatic Redial A feature that enables your MFC to redial the last
fax number after five minutes if the fax did not go through because
the line was busy.
Backup Print Your MFC prints a copy of every fax that is received
and stored in memory.This is a safety feature so you will not lose
messages during a power failure.
Batch Transmission (Black and white faxes only) As a cost
savings feature, all delayed faxes to the same fax number will be
sent as one transmission.
Brightness Changing the Brightness makes the whole image
lighter or darker.
Beeper Volume Volume setting for the beep when you press a key
or make an error.
Broadcasting The ability to send the same fax message to more
than one location.
Cancel Job Cancels a programmed job, like Delayed Fax or
Polling.
CNG tones The special tones (beeps) sent by fax machines during
automatic transmission to tell the receiving machine that a fax
machine is calling.
Coding method Method of coding the information contained in the
original. All fax machines must use a minimum standard of
Modified Huffman (MH). Your MFC is capable of greater
compression methods, Modified Read (MR), Modified Modified
Read (MMR) and JPEG, if the receiving machine has the same
capability.
Communication error (or Comm. Error) An error during fax
sending or receiving, usually caused by line noise or static.
GLOSSARY G - 1
Compatibility group The ability of one fax unit to communicate
with another. Compatibility is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light originals, by
making faxes or copies of dark originals lighter and light originals
darker.
Delayed Fax Sends your fax at a specified later time that day.
Distinctive Ring A subscriber service purchased from the
telephone company that gives you another phone number on an
existing phone line. The Brother MFC uses the new number to
simulate a dedicated fax line.
Dual Access Your MFC can scan outgoing faxes or scheduled jobs
into memory at the same time it is sending a fax or receiving or
printing an incoming fax.
Easy Receive Enables your MFC to respond to CNG tones if you
interrupt a fax call by answering it.
ECM (Error Correction Mode) Detects errors during fax
transmission and resends the pages of the fax that had an error.
Extension phone A telephone on the fax number that is plugged
into a separate wall jack.
External phone A TAD (telephone answering device) or telephone
that is plugged into the EXT jack of the MFC.
F/T Ring Time The length of time that the Brother MFC rings (when
the Receive Mode setting is Fax/Tel) to notify you to pick up a
voice call that it answered.
Fax Forwarding Sends a fax received into the memory to another
pre-programmed fax number.
Fax Receive Code Press this code ( 5 1) when you answer a fax
call on an extension or external phone.
Fax Storage You can print stored faxes later or retrieve them from
another location using Fax Forwarding or Remote Retrieval
operations.
Fax tones The signals sent by sending and receiving fax machines
while communicating information.
Fax/Tel You can receive faxes and telephone calls. Do not use this
mode if you are using a telephone answering device (TAD).
G - 2 GLOSSARY
Fine resolution Resolution is 203 × 196 dpi. It is used for small print
and graphs.
Gray scale The shades of gray available for copying and faxing
photographs.
Group number A combination of Speed-Dial numbers that are
stored in a Speed-Dial location for Broadcasting.
Help list A printout of the complete Menu table that you can use to
program your MFC when you do not have the User’s Guide with
you.
Fax Journal Lists information about the last 200 incoming and
outgoing faxes. TX means Transmit. RX means Receive.
Journal Period The pre-programmed time period between
automatically printed Fax Journal Reports. You can print the Fax
Journal on demand without interrupting the cycle.
LCD (liquid crystal display) The display screen on the MFC that
shows interactive messages during On-Screen Programming and
shows the date and time when the MFC is idle.
Manual fax When you lift the handset of your external telephone or
press Hook so you can hear the receiving fax machine answer
before you press Black Start or Color Start to begin
transmission.
Menu mode Programming mode for changing your MFC’s settings.
MFL-Pro Suite (MFC-3820CN only) Turns your MFC into a printer
and a scanner and enables PC faxing using the MFC.
MFL-Pro Suite (MFC-3420C only) Turns your MFC into a printer
and a scanner and enables PC fax (sending) using the MFC.
OCR (optical character recognition) The bundled ScanSoft®
TextBridge® software application converts an image of text to text
you can edit.
Out of Paper Reception Receives faxes into the MFC’s memory
when the MFC is out of paper.
GLOSSARY G - 3
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
Paging Feature enables your MFC to call your pager when a fax is
received into its memory.
Pause Allows you to place a 3.5 second delay in the dialing
sequence stored on Speed-Dial numbers. Press Redial/Pause
as many times as needed for longer pauses.
PhotoCapture Center™ (MFC-3820CN only) Allows you to print
digital photos from your digital camera at high resolution for photo
quality printing.
Photo resolution A resolution setting that uses varying shades of
gray for the best representation of photographs.
Polling The process of a fax machine calling another fax machine
to retrieve waiting fax messages.
Pulse A form of rotary dialing on a telephone line.
Quick Dial List A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission When memory is full, you can send faxes
in real time.
Remaining jobs You can check which jobs are waiting in memory
and cancel jobs individually.
Remote Access Code Your own four-digit code (--- ) that allows
you to call and access your MFC from a remote location.
Remote Retrieval Access The ability to access your MFC remotely
from a touch tone phone.
Resolution The number of vertical and horizontal lines per inch.
See: Standard, Fine, Super Fine and Photo.
Ring Delay The number of rings before the MFC answers in
Fax Only mode.
Ring Volume Volume setting for the MFC’s ring.
G - 4 GLOSSARY
Scanning The process of sending an electronic image of a paper
original into your computer.
Scan to Card (MFC-3820CN only) You can scan a black and white
or color original into a Media Card. Black and white images will be
in TIFF file format and color images may be in PDF or JPEG file
format.
Search An electronic, alphabetical listing of stored Speed-Dial and
Group numbers.
Speed-Dial A pre-programmed number for easy dialing. You must
press the Search/Speed Dial key and then #, and the two digit
code to start the dialing process.
Standard resolution 203 x 97 dpi. It is used for regular size text
and quickest transmission.
Station ID The stored information that appears on the top of faxed
pages. It includes the sender’s name and fax number.
Super Fine resolution 392 x 203 dpi. Best for very small print and
line art.
TAD (telephone answering device) You can connect an external
device or answering machine to the EXT. jack of the MFC.
Telephone Answer Code (Fax/Tel mode only) When the MFC
answers a voice call, it pseudo/double-rings. You can pick up at
an extension phone by pressing this code (# 5 1).
Temporary settings You can select certain options for each fax
transmission and copy without changing the default settings.
Tone A form of dialing on the telephone line used for Touch Tone
telephones.
Transmission The process of sending faxes over the phone lines
from your MFC to the receiving fax machine.
Transmission Verification Report A listing of each transmission,
that shows its date, time and number.
True2Life® (MFC-3820CN only) Adjusts the color in the image for
better print quality by improving sharpness, white balance and
color density.
User Settings A printed report that shows the current settings of the
MFC.
GLOSSARY G - 5
S
Specifications
Product description
General
Memory Capacity
Automatic Document
Feeder (ADF)
Paper Tray
Printer Type
Print Method
LCD (Liquid Crystal
Display)
Power Source
Power Consumption
8 MB (MFC-3420C)
16 MB (MFC-3820CN)
Up to 20 pages
Temperature: 68°F - 86°F (20°C - 30°C)
Humidity: 50% - 70%
Paper: 20 lb Letter size
100 Sheets (20 lb)
Ink Jet
Piezo with 75 × 4 nozzles
16 characters × 1 line
120V AC 50/60Hz
(MFC-3420C)
Minimum
Under 5 watts
Standby:
8.1 W or less (25°C )
Peak:
24 W or less
(MFC-3820CN)
Minimum
Under 4 watts
Standby:
8.5 Wh or less (25°C )
Peak:
26 Wh or less
12.6 in
17.84 in
14.16 in
Dimensions
17.84 in
14.16 in
12.6 in
17.92 in
12.12 in
18.12 in
23.4 in
S - 1 SPECIFICATIONS
Weigh
Noise
Temperature
Humidity
22 lb (MFC-3420C) 23.1 lb (MFC-3820CN)
Operating:
48 dB A or less
Standby:
35 dB A or less
Operating:
50°F - 95°F
Best Print
Quality:
68°F - 91°F
Operating:
Best Print
Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
Print media
Paper Input
Paper Tray
■ Paper type:
Plain paper, recycled paper, inkjet paper
(coated paper), glossy paper, transparencies*
and envelopes
■ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS_B5,
envelopes (commercial No.10, DL, C5,
Monarch, JE4), Photo card, Index card.
For more details, see Paper specifications for
the paper tray on page 2-5.
■ Maximum paper tray capacity: Approx. 100
sheets of 20 lb plain paper
* Use only transparencies recommended for inkjet
printing.
Paper Output
Up to 50 sheets of Letter plain paper (Face up print
delivery to the output paper support)
For inkjet (coated paper) and transparency, we
recommend removing printed pages from the
output paper support immediately after they exit the
machine to avoid smudging.
Legal paper cannot be stacked on the output paper
support.
SPECIFICATIONS S - 2
Copy
Color/Black
Color/Black
Copy Speed
Mono
Up to 12 pages/minute (Letter paper)
Color
Up to 10 pages/minute (Letter paper)
Does not include the time it takes to feed the paper.
Based on Brother standard pattern.
Fast mode
Multiple Copies
Stacks or Sorts up to 99 pages
Enlarge/Reduce
25% to 400% (in increments of 1%)
Resolution
Max. 1200 x 1200 dpi
PhotoCapture Center
(MFC-3820CN only)
Available Media
File Extension
(Media Format)
(Image Format)
CompactFlash®
(Microdrive™ is not compatible)
(Compact I/O card such as Compact LAN card
and Compact Modem card are not supported.)
SmartMedia® (3.3V)
(Not available for use with ID)
Memory Stick®
(Not available for music data with MagicGate)
SD (Secure Digital) Memory Card
DPOF, EXIF, DCF
Photo Print: JPEG*, TIFF
Scan to Card: JPEG, PDF (Color)
TIFF, PDF (Black)
* Progressive JPEG format is not available.
Color Enhancement
True2Life
Number of Files
Up to 999 files in the media card
Folder
File must be in the 3rd stratum of the folder of Media
Card
S - 3 SPECIFICATIONS
Fax
Compatibility
ITU-T Group 3
Coding System
MH/MR/MMR/JPEG
Modem Speed
Automatic Fallback
14400 bps: (MFC-3420C)
33600 bps: (MFC-3820CN)
Original Size
ADF Width:
5.8" to 8.5"
ADF Height:
5.8" to 14"
Scanner Glass Width: Max. 8.5 in.
Scanner Glass Height: Max. 11.7 in.
Scanning Width
8.2 in.
Printing Width
8.03 in.
Gray Scale
256 levels
Polling Types
Standard, Sequential: (Black only)
Contrast Control
Automatic/Light/Dark
(manual setting)
Resolution
• Horizontal 203 dot/inch (8 dot/mm)
• Vertical Standard 98 line/inch (Black)
196 line/inch (Color)
Fine - 196 line/inch (Black/Color)
Photo - 196 line/inch (Black)
Superfine - 392 line/inch (Black)
Speed-Dial
40 stations (MFC-3420C)
100 stations (MFC-3820CN)
Broadcasting
90 stations (MFC-3420C)
150 stations (MFC-3820CN)
Automatic Redial
1 time in 5 minutes
Auto Answer
0, 1, 2, 3 or 4 rings
Communication Source
Public switched telephone network.
Memory Transmission
Up to 200*1/170*2 pages (MFC-3420C)
Up to 480*1/400*2 pages (MFC-3820CN)
Out of Paper Reception
Up to 200*1/170*2 pages (MFC-3420C)
Up to 480*1/400*2 pages (MFC-3820CN)
SPECIFICATIONS S - 4
*1
“Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution,
JBIG code). Specifications and printed materials are subject to change without prior notice.
*2
"Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, JBIG code).
Specifications and printed materials are subject to change without prior notice.
Scanner
Color/Monochrome
Color/Monochrome
TWAIN Compliant
Yes (Windows® 98/98SE/Me/2000 Professional)
Mac OS® 8.6-9.2/Mac OS® X 10.2.1 or greater
WIA Compliant
Yes (Windows® XP)
Resolution
Up to 9,600 × 9,600 dpi (interpolated)*
Up to 600 × 2,400 dpi (optical)
* Maximum 1200 x 1200 dpi scanning with
Windows® XP (resolution up to 9,600 x 9,600 dpi
can be selected by using the Brother scanner
utility)
Scanning Speed
Color: up to 5 sec. Mono: up to 3 sec.
(Letter size in 100 × 100 dpi)
Original Size
ADF Width: 5.8" to 8.5"
ADF Height: 5.8" to 14"
Scanner Glass Width: Max. 8.5"
Scanner Glass Height: Max. 11.7"
Scanning Width
8.26 in.
Gray Scale
256 levels
Mac OS® X scanning is supported in Mac OS® X 10.2.1 or
greater.
S - 5 SPECIFICATIONS
Printer
Printer Driver
Windows® 98/98SE/Me/2000 Professional and XP
driver supporting Brother Native Compression
mode and bi-directional capability
Apple® Macintosh® QuickDraw® Driver
For Mac OS® 8.6-9.2/Mac OS® X 10.1/10.2.1 or
greater
Resolution
Up to 4800 x 1200 optimized dots per inch (dpi)*
1200 x 1200 dots per inch (dpi)
600 x 600 dots per inch (dpi)
600 x 300 dots per inch (dpi)
600 x 150 dots per inch (dpi)
* Black and White Printing: The MFC prints using
black ink up to 4800 x 1200 optimized dpi when
Photo mode is selected in the printer driver.
* Color Printing: The MFC uses Brother’s
OP Technology to automatically vary the printing
resolution for producing the highest quality output.
Brother’s OP Technology is automatically activated
during color printing using Photo mode and selects
the print resolution appropriate for the printing task
up to 4800 x 1200 optimized dpi when printing on
photo quality paper.
* Output image quality varies based upon many
factors including but not limited to input image
resolution and quality and print media.
Print Speed
up to 14 pages/minute (Mono)*
up to 12 pages/minute (Color)*
* Based on Brother standard pattern.
* Letter size in draft mode.
* Does not include the time it takes to feed the
paper.
Printing Width
8.03 inches (204 mm)
Disk-Based Fonts
35 TrueType
Interfaces
USB
A Standard Universal Serial Bus cable that is not
longer than 6 feet (2.0m).
SPECIFICATIONS S - 6
Computer requirements
Minimum System Requirements
Processor
Minimum
Speed
Minimum
RAM
98, 98SE
Pentium
75MHz
24 MB
32 MB
Me
Pentium
150MHz
32 MB
64 MB
2000
Professional
Pentium
133MHz
64 MB
128 MB
XP*3
Pentium
233MHz
Mac OS® 8.6 - 9.2
(Printing,
Scanning*4 and
PC-FAX Send
Only)
All base
models meet
minimum
Requirements
Computer Platform &
Operating System Version
Windows®
Operating
System
Apple ®
Macintosh®
Operating
System
Mac OS® X
10.1/10.2.1 or
greater
(Printing*5,
Scanning*2*4,
PC-FAX Send
and Remote
Setup*6 Only)
Recommended
RAM
Available Hard Disk
Space
Driver
Application
Software*1
80 MB
(MFC-3420C)
160 MB
(MFC-3820CN)
100 MB
180 MB
32 MB
64 MB
128 MB
160 MB
80 MB
200 MB
NOTE: All registered trademarks referenced herein are the property of their respective companies.
For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/
*1 Application Software is different for Windows® and
Macintosh®
*2 Scanning is supported in 10.2.1 or greater.
*3 Maximum 1200 x 1200 dpi scanning with Windows® XP.
(Resolutions up to 2400 x 2400 dpi can be selected using the
Brother Utility.)
*4 Dedicated “Scan” key and direct Network Scanning not
supported in Mac® Operation System. (MFC-3820CN)
*5 Network printing and PC-FAX sending supported in Mac OS®
X 10.2.4 or greater. (MFC-3820CN)
6
* Network Remote Setup not supported in Mac® Operating
System. (MFC-3820CN)
S - 7 SPECIFICATIONS
Consumable items
Ink
Black and 3 individual color ink cartridges separate
from the print heads.
Service Life of Ink
Cartridge
Approximately 500 page/Black cartridge at 5%
coverage
Approximately 400 page/Color cartridge at 5%
coverage with 600 x 150 dpi resolution (Fast).
These numbers are based on consecutive printing;
the numbers will vary based on print frequency and
number of pages.
The MFC periodically cleans the print head to
maintain print quality. This process consumes a
small amount of ink.
Network (LAN) (MFC-3820CN only)
You can connect your machine to a network for
Network Printing, Network Scanning and Internet
Fax. Also included is Brother BRAdmin
Professional Network Management software.
Support for:
Windows® 98/Me/2000/XP
Mac OS® 8.6 - 9.2, Mac OS® X 10.1/10.2.4 or greater*
Ethernet 10/100 BASE-TX Auto Negotiation
TCP/IP
RARP, BOOTP, DHCP, APIPA, NetBIOS, WINS
LPR/LPD, Port9100, SMTP/POP3
SSDP, Rendezvous, FTP
Internet Fax-T37 Simple Mode
SMTP/POP3 E-mail Services are required for
Internet Fax.
* Network Printing and PC-FAX are available for
Mac OS® 8.6-9.2, Mac OS® 10.2.4 or greater.
* Mac OS® 8.6-9.2 (Quick Draw over TCPIP)
* Mac OS® X 10.2.4 or greater (Rendezvous)
* Network Scanning and Remote Setup are not
available for Mac.
* Media drive is not available for Mac.
Included Utilities:
BRAdmin Professional (Windows®)
BRAdmin Professional is not supported in Mac OS®.
SPECIFICATIONS S - 8
Index
A
Access codes, storing and
dialing ............................... 7-5
Accessories and supplies ....... ii
ADF (automatic document
feeder) ....................... 2-1, 6-3
ADF cover ........................ 13-4
Answering machine (TAD) .. 1-10
connecting ..................... 1-12
Automatic
dialing .............................. 7-1
fax receive ....................... 5-1
fax redial .......................... 6-8
transmission .................... 6-4
B
Broadcasting .................... 6-12
setting up Groups for ....... 7-3
Brother
accessories and supplies .... ii
Brother numbers ................... i
Customer Service ................. i
fax back system ................... ii
Frequently asked questions
(FAQs) ................................ i
product support ..................... i
test sheet, sending .......... 1-2
Warranties ................. iii, iv, vi
C
Caller ID ........................... 5-12
print list .......................... 5-13
view list .......................... 5-13
Canceling
Fax Forwarding ................ 8-6
fax jobs in memory ........ 6-10
I - 1 INDEX
jobs awaiting redial ........ 6-11
Paging .............................. 8-6
Cleaning
print head ..................... 13-11
printer platen ................ 13-19
scanner ........................ 13-18
CNG tones .......................... 1-8
Connecting
external TAD .................. 1-10
external telephone ........... 1-9
two-line external TAD or
telephone ..................... 1-15
Consumable items ..............S-8
Control panel overview ....... 1-3
Copy
brightness ...................... 10-8
color adjustment ........... 10-14
contrast ........................ 10-13
default settings ............. 10-13
Enlarge/Reduce ............. 10-4
enter Copy mode ........... 10-1
keys ................................ 10-3
multiple ........................... 10-2
Out of Memory ............... 10-2
Page Layout ................. 10-10
paper .............................. 10-7
Quality key ..................... 10-5
quality setting ............... 10-13
single .............................. 10-2
Sort (ADF only) .............. 10-9
temporary settings ......... 10-3
using ADF ...................... 10-2
Cordless phone ................... 5-7
Credit Card Numbers .......... 7-5
Custom telephone features
on a single line ....... 1-16, 13-9
D
F
Date and Time .................... 4-1
Delayed Batch Transmission
......................................... 6-16
Delayed Fax ...................... 6-14
Dialing
a pause ............................ 7-6
access codes and credit card
numbers ......................... 7-5
automatic fax redial .......... 6-8
automatic transmission ....6-4
Groups ........................... 6-12
manual ............................. 6-1
Search ..............................6-2
Speed-Dial ....................... 6-2
Distinctive Ring ...................5-9
setting ring pattern ......... 5-11
turning off ....................... 5-11
Dual Access ........................ 6-9
Fax codes
changing ................... 5-7, 8-4
Fax Receive Code ............5-6
Remote Access Code .......8-4
Telephone Answer Code ..5-6
Fax Forwarding ...................8-1
changing remotely .... 8-6, 8-7
programming a number ....8-1
Fax Storage .........................8-3
Backup Print .....................8-3
Fax Forwarding/Paging ....8-1
printing from memory ........5-5
turning on ..........................8-3
Fax, stand-alone
receiving ...........................5-1
difficulties .....................13-8
Fax Forwarding ...... 8-1, 8-6
from extension phone ....5-6
Paging ............................8-2
Polling Receive ..............5-8
reducing to fit on paper ...5-5
retrieving from a remote
site ...............................8-7
Ring Delay, setting .........5-2
Sequential Polling ..........5-8
sending .............................6-1
automatic .......................6-4
Broadcasting ................6-12
canceling from memory
....................................6-11
color fax .........................6-8
contrast ..........................6-6
delayed ........................6-14
enter Fax mode ..............6-1
from ADF .......................6-3
from memory
(Dual Access) ....... 6-8, 6-9
from scanner glass ........6-3
manual ...........................6-5
E
Easy Receive ...................... 5-4
ECM (Error Correction Mode)
........................................... 1-9
Envelopes ....................2-5, 2-7
Error messages on LCD ... 13-1
Check Paper .................. 13-1
Comm. Error ................... 13-1
Ink Empty ....................... 13-2
Not Registered ................. 6-2
Out of Memory ............... 13-3
while scanning
a document ................ 10-2
Extension telephone, using .. 5-6
External telephone .............. 1-9
INDEX I - 2
overseas ..................... 6-13
Real Time Transmission .. 6-9
redialing ........................ 7-6
resolution ...................... 6-7
Fax/Tel mode
answering at extension
phones ........................... 5-6
double-ringing
(voice calls) .................... 5-3
F/T Ring Time .................. 5-3
Fax Receive Code ........... 5-6
receiving faxes ................. 5-6
Ring Delay ....................... 5-2
Telephone Answer Code ... 5-6
FCC notices ...................... 12-1
G
Gray scale .................. S-4, S-5
Groups for Broadcasting .... 7-3
H
HELP
display messages ............ 3-1
navigation keys ............. 3-2
Help List ........................... 9-3
Hold .................................... 7-6
I
Ink cartridges
checking ink volume .... 13-14
replacing ...................... 13-20
Ink Dot Counter .............. 13-20
J
Jacks
convert to RJ11 jack
triplex adapter ............. 1-13
EXT
external telephone ...... 1-10
I - 3 INDEX
TAD (answering machine)
................................... 1-10
Jams
original ........................... 13-4
paper .............................. 13-4
L
LCD (liquid crystal display)
.................................... 3-1, 3-2
M
Maintenance, routine ...... 13-18
Manual
dialing ............................... 6-1
receive ............................. 5-1
transmission ..................... 6-5
Memory Storage ................. 3-1
Menu Selection Table ......... 3-1
Mode, entering
Copy ............................... 10-1
Fax ................................... 6-1
Scan ................................. 1-4
Multi-line connections
(PBX) .............................. 1-16
O
Options key (copying)
Brightness ...................... 10-8
Paper Size ..................... 10-8
Paper Type .................... 10-7
Out of Area (Caller ID) ...... 5-12
P
Paging .......................... 8-1, 8-2
programming your pager
number ........................... 8-1
Paper ...........................2-4, S-2
capacity ............................ 2-5
original size ...................... 6-3
Size .................................. 4-6
size of original .................. 2-1
Type ................................. 4-5
Phone line
connections .................... 1-12
difficulties ....................... 13-9
multi-line (PBX) .............. 1-16
roll over lines .................. 1-13
two-line phone system ... 1-13
PhotoCapture Center™
CompactFlash® .............. 11-1
DPOF printing ................ 11-8
Memory Stick® ................ 11-1
Printing images .............. 11-6
Printing Index .................11-5
SmartMedia® .................. 11-1
specifications ....................S-3
Polling ................................. 5-8
Power failure ....................... 3-1
Print
area .................................. 2-7
difficulties ....................... 13-8
drivers ..............................S-6
fax from memory .............. 5-5
improving quality .......... 13-11
paper jams ..................... 13-5
report ................................ 9-3
resolution ..........................S-6
specifications ....................S-6
Programming your MFC
....................................3-1, 3-2
Q
Quality key (copying) ........ 10-3
R
Receive Mode ..................... 5-2
External TAD .................... 5-1
Fax Only ........................... 5-1
Fax/Tel ............................. 5-1
Manual ............................. 5-1
Redial/Pause .......................6-8
Reducing
copies .............................10-4
incoming faxes ..................5-5
Remote Retrieval .................8-5
access code .............. 8-4, 8-5
commands ........................8-6
getting your faxes .............8-7
Reports ................................9-1
Caller ID List ...................5-13
Fax Journal .......................9-3
Help List ............................9-3
how to print .......................9-3
Network Configuration ......9-3
Quick-Dial .........................9-3
Transmission Verification
................................. 9-1, 9-3
User Settings ....................9-3
Resolution
copy ................................. S-3
fax (Standard, Fine,
SuperFine, Photo) ......... S-4
print .................................. S-6
scan ................................. S-5
setting for next fax ............6-7
Ring Delay, setting ..............5-2
S
Safety Instructions ....... vii, 12-5
Setup
Date and Time ..................4-1
Station ID (fax header)
entering text ...................4-2
Shipping the machine ......13-15
Speed-Dial
changing ...........................7-2
dialing ...............................6-2
INDEX I - 4
T
W
TAD (telephone answering
device), external
......................... 1-10, 1-15, 5-1
connecting ............ 1-10, 1-12
Receive Mode .................. 5-1
recording OGM .............. 1-12
with two-line jack ........... 1-15
Temporary copy settings ... 10-3
Text, entering ..................... 4-3
special characters ............ 4-4
Tone signals on Pulse line ... 7-6
Troubleshooting ................ 13-1
checking ink volume .... 13-14
error messages on LCD ... 13-1
if you are having difficulty
incoming calls ............. 13-9
phone line difficulties ... 13-9
printer difficulties ......... 13-9
printing or receiving
faxes ......................... 13-8
sending faxes .............. 13-9
original jam .................... 13-4
paper jam ....................... 13-5
print quality .................. 13-11
True2Life®
PhotoCapture Center™ ... 11-11
Two-line phone system .... 1-13
Warranties ............................. iii
Canada ...............................vi
Notice-Disclaimer ................iii
USA .....................................iv
World Wide Web .................... -i
V
Volume, setting ................... 4-7
beeper ............................. 4-7
ring ................................... 4-7
speaker ............................ 4-8
I - 5 INDEX
Press 9 0.
EXIT REMOTE OPERATION
Press 9 8
then for External TAD, press 1.
Fax/Tel, press 2.
Fax Only, press 3.
CHANGE RECEIVE MODE
1 long beep — Fax messages
3 short beeps — No messages
Press 9 7 1
CHECK RECEIVING STATUS
4
Using Remote Access Code
1 Dial your fax number from a telephone or fax machine using
touch tone.
2 When your machine answers, immediately enter your
Remote Access Code (3 digits followed by ).
3 Your machine signals the kinds of messages it received:
1 long beep — Fax messages
No beeps — No messages.
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset your machine when you finish.
6 Hang up.
REMOTE RETRIEVAL ACCESS CARD
1
Remote Retrieval Access card
If you plan to receive fax messages while away from your machine,
carrying the Remote Retrieval Access Card printed below will serve
as a convenient reminder of the retrieval procedures. Simply cut out
the card and fold it to fit your wallet or organizer. Keeping it handy will
help you derive the full benefit of your MFC’s Paging, Fax
Forwarding, and Remote Retrieval features.
Fold
Fold
REMOTE RETRIEVAL ACCESS CARD R - 1
Changing Remote Access Code
When you are at the machine:
The
cannot be changed.
1 Press Menu/Set, 2, 5, 3.
2 Enter a three-digit number from 000 to 999.
3 Press Menu/Set.
4 Press Stop/Exit.
Remote Commands
CHANGE PAGING/FAX FORWARDING SETTING
Press 9 5.
then to Turn feature Off, press 1.
Select Fax Forwarding, press 2.
Select Paging, press 3.
2
Program Fax Forwarding Number, press 4. Enter the new
fax number where you want your fax messages forwarded
followed by
.
Turn Fax Storage On, press 6.
Turn Fax Storage Off, press 7.
RETRIEVE A FAX
Press 9 6
then to
Retrieve all faxes, press 2,
then enter the number of remote fax machine followed by
After the beep, hang up and wait.
Erase all fax messages, press 3.
3
.
R-2
Fold
Fold
EQUIPMENT ATTACHMENT LIMITATIONS
(Canada only)
NOTICE
This product meets the applicable Industry Canada technical
specifications.
NOTICE
The Ringer Equivalence Number is an indication of the maximum
number of devices allowed to be connected to a telephone interface.
The termination on an interface may consist of any combination of
devices subject only to the requirement that the sum of the RENs of
all the devices does not exceed five.
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your multi-function center may not be compatible
with the power available in foreign countries. Using USA or CANADA models overseas is
at your own risk and may void your warranty.