CITY OF MADISON HEIGHTS
300 W. 13 MILE ROAD
REGULAR COUNCIL MEETING AGENDA
September 11, 2017
7:30 P.M.
CALL TO ORDER
ROLL CALL
INVOCATION BY COUNCILMAN SOLTIS
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA:
1. Additions
2. Deletions
PRESENTATIONS
A – PUBLIC HEARINGS:
REPORTS ON AGENDA OF INTEREST TO PARTIES IN AUDIENCE
B - MEETING OPEN TO THE PUBLIC
C - COMMUNICATIONS:
D – REPORTS:
E - ITEMS FOR FUTURE PUBLIC HEARINGS:
F - BID AWARDS/PURCHASES:
1.
Fire Chief – Fire Station Alerting and Mapping Software
G - ORDINANCES:
1.
Ordinance No. 2119 – Amendment to Add One Ex-Officio Member to
the Parks and Recreation Advisory Board, Second Reading
2.
Ordinance No. 2121 – EMS Resident Fee Waiver, First Reading
H - UNFINISHED BUSINESS:
City website - www.madison-heights.org
MINUTES:
1.
Minutes of the Regular Council Meeting of August 28, 2017
APPOINTMENTS:
Charter Amendment and Ordinance Revision Committee
(2-year term)
a.
b.
Vacant term expires 01-09-18
Vacant term expires 01-09-18
Elected Officials Compensation Commission - (7-year term –
Mayor’s Appointment)
a.
Vacant term expires 10-01-22
Environmental Citizens Committee (3-year term)
a.
b.
c.
d.
e.
f.
g.
h.
Vacant
Vacant
Vacant
Vacant
Vacant
Vacant
Vacant
Vacant
term
term
term
term
term
term
term
term
expires
expires
expires
expires
expires
expires
expires
expires
02-22-18
02-22-18
02-22-18
02-22-18
02-22-18
02-22-18
02-22-18
02-22-18
Historical Commission (3-year term)
a.
b.
Vacant term expires 02-28-20
Vacant term expires 02-28-20
Information Technology Advisory Committee (3-year term)
a.
b.
Vacant term expires 02-10-19
Vacant term expires 02-28-20
Library Advisory Board (2-year term)
a.
Vacant term expires 07-01-19
Multicultural Relations Advisory Board (3-year term)
a.
Vacant term expires 08-24-19
City website - www.madison-heights.org
Planning Commission (3-year term – Mayor’s Appointment)
a.
Vacant term expires 08-10-20
I - EXECUTIVE SESSION:
ADJOURNMENT
NOTICE: Persons with disabilities needing accommodations for effective
participation in this meeting should contact the City Clerk (248) 583-0826 at least
two working days in advance of the meeting. An attempt will be made to make
reasonable accommodations.
City website - www.madison-heights.org
DATE:
September 7, 2017
TO:
City Council
FROM:
Benjamin I. Myers, City Manager
SUBJECT: Agenda Comments for the Regular Council Meeting of Monday, September
11, 2017
The following are my comments for items appearing on the agenda of the Regular Council
Meeting of Monday, September 11, 2017.
F -
BID AWARDS/PURCHASES:
NUMBER 1: FIRE CHIEF – FIRE STATION ALERTING AND MAPPING
SOFTWARE
The Fire Department is recommending that City Council approve a professional service
agreement with Bryx Inc., to provide the Fire Department with an internet protocol (IP) based
fire station alerting system. Included in this agreement, Bryx Inc. will provide a computer aided
dispatch (CAD) mapping software at no charge.
In early 2016, the Fire Department formed a committee to thoroughly analyze and provide a
recommendation to improve and enhance the Fire Department’s mapping and fire station
alerting. The City's GIS administrator along with the Information Technology Department
contributed to the analysis.
The current fire station alerting system uses a radio frequency to notify the fire stations of an
emergency call. The radio frequency notification system is unreliable at both fire stations.
Dispatched notifications are often inaudible and frequently don’t transmit over the PA system.
In 2017, the Madison Heights Police Department received a new CAD system. The new CAD
system can work with a third party mapping software. The Bryx mapping software will
immediately display call information on the Fire Department’s vehicle computers. The mapping
software gives fire personnel precise incident location, call details, live updates, hydrant location,
size of water mains, preplans, real-time vehicle tracking, and address history. The current Fire
Department mapping software, ESRI GIS, doesn’t support these functions.
After an in-depth evaluation of the current systems and an evaluation of numerous solutions, the
Fire Department has identified Bryx Inc., as the most feasible and cost effective solution that will
improve and enhance both systems. This system will increase the reliability of notifications,
quality of audio, and provide the department with additional features that will strengthen
department operations. In the 2017-18 fiscal year budget, $8,375 has been set aside for this
project. An addition $90,000 has been allotted to support this project in the Five Year Capital
Improvement Plan in the fiscal year 2018-19.
Agenda Comments
September 7, 2017
Page 2
Staff and I recommend that Council approve the three-year agreement with Byrx Inc. for the
amount of $25,855. At the conclusion of the three-year contract, a Bryx maintenance agreement
will continue at an annual cost of $2,376.
G -
ORDINANCES:
NUMBER 1:
ORDINANCE NO. 2119 – AMENDMENT TO ADD ONE EX-OFFICIO
MEMBER TO THE PARKS AND RECREATION ADVISORY
BOARD, SECOND READING
At the August 28, 2017 Council meeting, Council considered the first reading of a proposed
Ordinance Amendment adding one ex-officio member to the Parks and Recreation Advisory
Board to be filled by one Oakland County Parks and Recreation staff member. During that
meeting, the City Attorney indicated that an additional change should be made to further clarify
the ordinance language regarding the composition of the board. That change was later included
in a motion to approve the proposed Ordinance Amendment. In addition, Mayor Pro Tem Bliss
expressed a concern regarding the even number of voting members on the board and suggested a
possible consideration of adding an additional voting member to the proposed Amendment to
make the composition of the Board an odd number.
Attached for Council’s consideration, on second reading, are two proposed Ordinance
Amendments (Options A & B). Option A is the original version of the proposed Ordinance
Amendment with the added language discussed at the August 28, 2017 Council meeting, as
suggested by the City Attorney, and added to the original motion. Option B includes the above
and adds one additional member from the residents of the city-at-large to bring the voting
members of the board to an odd number of 13, as suggested by Mayor Pro Tem Bliss.
Lastly, each of the proposed Amendments both clarify that the DPS Director is one of the exofficio members from the City, as there is no longer an assistant city manager position in the
City.
NUMBER 2: ORDINANCE NO. 2121 – EMS RESIDENT FEE WAIVER, FIRST
READING
Fiscal Year 2017 -18 Goal Proposal q (Adopted Goal H), was approved by Council as part of the
goals process, aimed to eliminate billing for emergency medical response costs for residents of
the City. Staff has prepared a Proposed Ordinance Amendment for Council’s consideration that
would waive emergency medical response costs not paid for or covered by their insurance carrier
for a responsible party that is a resident who is permanently residing in the City of Madison
Heights.
M:\CITY CLERK\Agenda Comments\2017\170907 comments.doc
CITY OF MADISON HEIGHTS
ELECTRONIC COUNCIL AGENDA REQUEST FORM
SUBMITTED TO:
Benjamin I. Myers, City Manager
SUBMITTED BY:
Gregory G. Lelito, Fire Chief
DATE:
FOR CONSIDERATION AT THE COUNCIL MEETING OF:
08/30/17
09/11/17
ACTION REQUESTED
PRESENTATION
FUTURE PUBLIC HEARING
PUBLIC HEARING – SPECIAL APPROVAL
BID AWARDS / PURCHASES
PUBLIC HEARING – OTHER
ORDINANCE - FIRST
COMMUNICATION
ORDINANCE - SECOND
REPORT
OLD BUSINESS
✔
DESCRIPTION OF ITEM
Fire Station Alerting and Mapping Software
IF ORDINANCE, CITE TITLE/CHAPTER SECTIONS
POLICY CONSIDERATION
City Council approval of a professional service agreement with Bryx Inc., to provide the Fire Department with
an internet protocol (IP) fire station alerting system and emergency mapping software.
No Impact
Budgeted Fund Name(s)
Appropriated in Acct. No.
Amount Available in Acct.
Second Account Number
Amount Available in 2nd Acct.
Other Comments
FINANCIAL IMPACT
Fee Waiver Proposed
Department Name
Computer Services
101-336-8183
Budget Amount
$10,002
Budget Amount
Revenue Generated
$8,375
REVIEW CHECKLIST
DEPARTMENT
DATE
Greg lelito, Fire Chief
DEPARTMENT
CITY MANAGER
08/30/17
DATE
Melissa R. Marsh, Acting City Manager
See P:\SHARED\COUNCIL AGENDA\FORMS
Rev. January 2004
DATE
ITEM #
09/05/17
F-1
MADISONHEIGHTSFIREDEPARTMENT
31313BRUSH,MADISONHEIGHTS,MICHIGAN48071
PHONE(248)588‐3605FAX(248)588‐3604
FIRECHIEFGREGLELITO FIREMARSHALPAULBILITI
To:
Ben Myers, City Manager
From: Greg Lelito, Fire Chief
Date:
8/30/17
Re:
Bryx Inc. Service Agreement
CC:
Amy Misczak, Human Resources/Purchasing director
The Fire Department is recommending that City Council approve a professional service agreement with Bryx Inc.,
to provide the Fire Department with an internet protocol (IP) based fire station alerting system. Included in this
agreement, Bryx Inc. will provide a computer aided dispatch (CAD) mapping software at no charge.
In early 2016, the Fire Department formed a committee to thoroughly analyze and provide a recommendation to
improve and enhance the Fire Department’s mapping and fire station alerting. The City's GIS administrator along
with the Information Technology Department contributed to the analysis.
The current fire station alerting system uses a radio frequency to notify the fire stations of an emergency call. The
radio frequency notification system is unreliable at both fire stations. Dispatched notifications are often inaudible
and frequently don’t transmit over the PA system.
In 2017, the Madison Heights Police Department received a new CAD system. The new CAD system can work
with a third party mapping software. The Bryx mapping software will immediately display call information on the
Fire Department’s vehicle computers. The mapping software gives fire personnel precise incident location, call
details, live updates, hydrant location, size of water mains, preplans, real-time vehicle tracking, and address history.
The current Fire Department mapping software, ESRI GIS, doesn’t support these functions.
After an in-depth evaluation of the current systems and an evaluation of numerous solutions, the Fire Department
has identified Bryx Inc., as the most feasible and cost effective solution that will improve and enhance both
systems. This system will increase the reliability of notifications, quality of audio, and provide the department with
additional features that will strengthen department operations. In the 2017-18 fiscal year budget, $8,375 has been
set aside for this project. An addition $90,000 has been allotted to support this project in the Five Year Capital
Improvement Plan in the fiscal year 2018-19.
Staff and I recommend that Council approve the three-year agreement with Byrx Inc. for the amount of $25,855. At
the conclusion of the three-year contract, a Bryx maintenance agreement will continue at an annual cost of $2,376.
Mapping Software
Company
Adashi
GISInc
Bryx
Initial Cost
Recurring Cost
$34,125
$1,836 per year
$40,000
Free
Cost associated with training GIS administrator to operate and update program None
Fire Station Alerting
Company
ComTech
APS
Purvis
Bryx
Initial Cost
Recurring Cost
$99,672, Installation included in price None
$44,742.96 + Installation
$2,500 per year maitenance and license Fee
$259,902.35+ Installation
$13,585 per year maitenance and license Fee
$28,728 spread over 36 months $25,855, 10% discount if paid in full $2,376 per year after completion of the inital 3 year Installation included in both prices
contract
BRYX
Technology Solutions for Public Safety & Emergency Services
PROPOSAL FOR BRYX STATION
Bryx, Inc. 120 East Avenue, Suite 325 Rochester, NY 14604 585.365-4130
BRYX PROPOSAL
•
Date: July 26 , 2017
ESTIMATE# BSA009258
To:
Mr. Matt Arnold
Madison Heights Fire Department
31313 Brush Street
Madison Heights, Ml 48071
Customer ID: MC0000056
Chief Gregory Lelito
Madison Heights Fire Department
31313 Brush Street
Madison Heights. Ml 48071
Customer ID: MC0000056
Ship To:
Shipping Method
Shipping Terms
Delivery Date
Payment Terms
Mail Delivery
Mail Delivery
To Be Determined
See Appendix A
Unit Price
Line Total
Qty
Description
2
Bryx Station Pro System Contents
Included
Bryx Station Pro Box 11 )
Included
Cable Matters Receiver Box for HDMI Extender over Cat6
(1)
Included
(1)
Included
D Lightstrip (5)
2
Bryx Station: Service and Upkeep
2
Full1nstallation of Station 1 and 2
value)
8.00
Subtotal (monthly)
Sales Tax
$798.00
Bryx, Inc. 12o East Avenue, Suite 325 Rochester, NY 14604 585.365-4130
Appendix A
Payment Terms
Due at signing/acceptance:
$798.00
Service Agreement (per station for 36 months):
$798.00
If preferred, the Bryx Station Service Agreement may be paid for in full on the day of signing. For providing full
payment of the three-year contract on the day of signing, Madison Heights Fire Department will receive a 10% discount
on the full price of the contract, $28,728, amounting to a $2,873 discount and a full price of $25,855. As based on
communication between Bryx, Inc. and Madison Heights Fire Department, payments may also be made on a yearly
basis. Such a form of payment would amount to three payments of $9,576 ($4,788 per station) made over the course of
the three-year contract, with the first payment being made at signing. The .Bryx Station service will automatically
renew every 12 months on the terms stated within starting 36 months after signing/acceptance. At the conclusion of the
three-year life of the contract, the price for each subsequent period will be reduced to $99/monthfor service and
maintenance to the Bryx Station box (2). The service can be cancelled at Madison Heights Fire Department's option
with at least 45 days written notice prior to any renewal date. Bryx, Inc. is providing the Bryx Station as a service and
will maintain ownership of the Bryx Station box (2) throughout the period of this service agreement. All additional
hardware provided by Bryx, Inc. will be owned by Madison Heights Fire Department and will remain with Madison
Heights Fire Department following any cancellation of the service. During the life of this service agreement, Bryx, Inc.
will provide maintenance of the Bryx Station Pro box as necessary and will replace any inoperable box free of charge.
In addition, Bryx, Inc. willfully install the Bryx Station in Madison Heights Fire Department's stations 1 and 2
completely free of charge (a $3,000 value). This is provided as a courtesy to Madison Heights Fire Department in
gratitude for their advocacy of the Bryx Station to other regional fire departments.
Accepted by:
Date:
Bryx Contact:
Danny Drummond
Sales Director
585.831.2448
daniel. drummond@ bryx.com
Bryx, Inc. 120 East Avenue, Suite 325 Rochester, NY 14604 585.365-4130
~A~
ADASHI Systems LLC
101 N. Haven Street
Suite 301
Baltimore, MD 21224 ,
USA
~vfi
Adashi
Quote
Date
Quote#
2/9/2017
14562
----·-·---sales@AdashiSystems com ------·---r-----------------------"""1
----··-----··
(877) 563-9980
Ship To
Customer:
Madison Heights Fire Dept Ml
Matt Dwyer
Order Date
Ship Date
Customer Ref No.
Terms
2/9/2017
SK
Description
Qty
Total
Cost
ADASHI Enterprise Server Software
3
Project
Rep
I
ADASHI Command and Control with Navigation - Software License I
and Documentation
.1
ADASHI Command and Control with Navigation -Annual Software I
Maintenance and Support- Year 1 -Included at No Extra Charge
0.00
0.00
5,815.00
17,445.00
0.00
0.00
Subtotal
4
17.445.00
ADASHI First Response with Navigation - Software License and
Documentation
ADASHI First Response with Navigation- Annual Software
Maintenance and Support- Year 1 -Included at No Extra Charge
Subtotal
I
2,295.00
9,180.00
0.00
0.00
9,180.00
Software Costs Subtotal - One Time
26,625 .00
Setup and Configuration Maps and Software - One time cost
Dispatch System Integration- (Two Way Interface with CLEM IS
CAD) Need specs
One Time Costs Subtotal
ADASHI First Response with Navigation- Annual Software
Maintenance and Support- 4 Copies- $1836
ADASHI Command and Control with Navigation -Annual Software
Maintenance and Support- $3489
Annual Support costs- Starting Year 2 for budget purposes- $5325
2.500.00
5,000.00
2,500.00
5,000.00
7,500.00
I
I
i
I
T hank you for your interest in ADASHI Software f:);;;ducts-.
------r
Total
USD 34 ,125.00
~omTechEr:.
Communications
Preliminary Quote
DATE: _ _ _ _.;:;O..:;ct;:.:o.;:;b.=:.er'-1.;.;3"'-'-=2c:.0.:..16;;.__ __
120 Main Avenue Sacramento, CA 95838
Office: (916) 568-7800 FAX: (916) 568-3555
City of Madison Heights Fire Departmen
SHIP TO:
Station 1
Contact:
soLD TO:
Matt Arnold
Contact:
Matt Arnold
ORDER NUMBER:
Address:
31313 Brush
Address:
31313 Brush
CUSTOMER P.O. #:
City/St./Zip: Madison Heights, MI 48071
City/St./Zip: Madison Heights, MI 48071
lYPE OF ORDER:
Doo-oN
Phone: 0: 248-588-3605
Phone: 0: 248-588-3605
DESCRIPTION
PART NUMBER
QTY.
Q}lEW
Email: marnold2039@gmail.com
Email: rnarnold2039@gmail.com
ITEM
Sob Wilson ext. 121
SALES REP:
I
[}EPI.ACEMENT
EXT. AMOUNT
UNIT PRICE
RADIO BASED SYSTEM
1
1
$
12,995.00
$
12,995.00
$
243.00
$
243.00
i $
--
361.00
--- -
$
4,693.00
ComTech 10 Fire Station Alerting System Package
FS-10 RB
Package Includes Alerting System HUB
Up to 5 Paging Decoders
!
Up to 2 fixed zones
i
ICT Dual 12/24v Rackmount Power Supply
GS-250
250 Watt Rackmount Amplifier
UPS Uninterruptable Power Supply (10 min run time)
VAR
5332T
Analog Overhead Paging Controller
Radio Monitor Switch
I
DR/ DinRail wiring panel, w/system configuration and testing.
1
55053-703
Chatworth, 7ft. Black Open Frame Rack
13
SPKL-1
Standard Red Light Speaker Combo
4
2
125STRNR1248D
Small Red Strobe Light
$
115.00
$
230.00
5
20
AT-10PA
lOw Wall Mount Volume Control with Alert Override
$
50.00
$
1,000.00
6
11
S86
Standard Indoor Ceiling/Wall Mount Speakers w/back box
$
65.00
$
715.00
7
3
AT-100PA
100w Wall/Rack Mount Volume Control with Alert Override
$
96.00
$
288.00
2
3
------
----------
-
---------·---------
..
--
-
--
-
I
8
4
110B
SoundSphere 360° Appratus Bay Speakers
$
336.00
$
1,344.00
9
3
SPT-15A
15w, External Horn Speaker w/Weatherseal Kit
$
156.00
$
468.00
10
1
HTBAEH
Mushroom Style Button (Black) - Doorbells and Acknowledge buttons
$
51.00
$
51.00
11
1
51.00
$
51.00
-------
Mushroom Style Button (Red) - Emergency and Reset buttons
HTBAER
-
- - -- -
------
---
·--------------
-
-
-- -
----
-- - - - - - - - - - -
------ --
$
..
--
-
12
2
L2000IRTH
Large Red Strobe Light
$
241.00
$
482.00
13
1
Misc.
Installation Materials
$
2,000.00
$
2,000.00
$
$
24,560.00
i
NOTES:
Final Quote Based on Walk Thru.
TRANSPORTATION
REQUEST
[JlvERNIGHT
QndDAY
TERMS
ITEM TOTAL
FREIGHT
it)IETJO
614.00
TAXES/RATE
O:oo
0TANDARD
LABOR
$
12,000.00
TOTAL
$
37,174.00
$
37,174.00
DOWN PAYMENT
!
AUTHORIZED CUSTOMER SIGNATURE
X
BALANCE
, PROPOSAL VALID FOR 90 DAYS
Customer Order Form 1
~omTech~~
Communications
Preliminary Quote
DATE: _ _ ___;0:::.;C::.lO::.:b:;.:e::...r..:.13::.:·..:2:.:0..:.16::....__ __
120 Main Avenue Sacramento, CA 95838
Office: (916) 568-7800 FAX: (916) 568-3555
City of Madison Heights Fire Departmen
SHIP TO:
Station 2
Contact:
Matt Arnold
Contact:
Matt Arnold
ORDER NUMBER:
Address:
31313 Brush
Address:
26339 John R Road
CUSTOMER P.O.#:
SOLD TO:
City/St./Zip: Madison Heights, MI 48071
City/St./Zip: Madison Heights, MI 48071
Email: marnold2039@gmail.com
QTY.
1
1
~EW
Email: marnold2039@gmail.com
Phone: 0: 248-588-3605
ITEM
Bob Wilson ext. 121
SALES REP:
TYPE OF ORDER:
[}DD-ON
[}.EPlACEMENT
Phone: 0: 248-837-2807
PART NUMBER
DESCRIPTION
EXT. AMOUNT
UNIT PRICE
RADIO BASED SYSTEM
FS-10 RB
ComTech 10 Fire Station Alerting System Package
$
12,995.00
$
12,995.00
$
243.00
$
243.00
~J
361.00
-----
$
2,166.00
Package Includes Alerting System HUB
Up to 5 Paging Decoders
Up to 2 fixed zones
ICT Dual 12/24v Rackmount Power Supply
GS-250
250 Watt Rackmount Amplifier
UPS Uninterruptable Power Supply (10 min run time)
VAR
5332T
DR!
2
3
1
---
1---
6
55053-703
-
Analog Overhead Paging Controller
Radio Monitor Switch
DinRail wiring panel, wjsystem configuration and testing.
Chatworth, 7ft. Black Open Frame Rack
SPKL-1
-----------
·-----
Standard R~ Light_Spe<~ker Combo ___
----
-------
-
-
4
3
125STRNR1248D
Small Red Strobe Light
$
115.00
$
345.00
5
15
AT-lOPA
lOw Wall Mount Volume Control with Alert Override
$
50.00
$
750.00
6
8
586
Standard Indoor Ceiling/Wall Mount Speakers w/back box
$
65.00
$
520.00
7
1
AT-lOOPA
lOOw Wall/Rack Mount Volume Control with Alert Override
1$
96.00
$
96.00
8
3
llOB
SoundSphere 360° Appratus Bay Speakers
$
336.00
$
1,008.00
9
3
SPT-15A
15w, External Horn Speaker w/Weatherseal Kit
$
156.00
$
468.00
10
1
HTBAEH
Mushroom Style Button (Black) - Doorbells and Acknowledge buttons
$
51.00
$
51.00
11
1
HTBAER
Mushroom Style Button (Red) - Emergency and Reset buttons
$
51.00
$
51.00
--------
--- - - - · -
- -- -
-·
"-----------
----
12
1
L2000IRTH
Large Red Strobe Light
13
1
Misc.
Installation Materials
NOTES:
Final Quote Based on Walk Thru.
'
---------
------
------
------- ----
TRANSPORTAnON
REQUEST
[JlvERNIGHT
QndDAY
@TANDARD
______ __,_ ___
-----
241.00
$
241.00
_;_$
2,000.00
$
2,000.00
$
$
20,934.00
TERMS
[t}IETJO
----
$
ITEM TOTAL
I
FREIGHT
524.00
TAXES/RATE
[J:oo
LABOR
$
10,000.00
TOTAL
$
31,458.00
$
31,458.00
DOWN PAYMENT
BALANCE
AUTHORIZED CUSTOMER SIGNATURE
X
PROPOSAL VALID FOR 90 DAYS
Customer Order Form 1
~omTechEr:.
Communications
Preliminary Quote
DATE: _ _ __..:0~c~to~b::::e::..r...!.14:::,.c..!2~0...!.16:::.__ __
120 Main Avenue Sacramento, CA 95838
Office: (916) 568-7800 FAX: (916) 568-3555
City of Madison Heights FD
SHIP TO:
Station 1
SALES REP:
Contact:
Matt Arnold
Contact:
Matt Arnold
ORDER NUMBER:
Address:
31313 Brush
Address:
31313 Brush
CUSTOMER P.O. #:
SOLD TO:
City/St./Zip: Madison Heights, MI 48071
City/St./Zip: Madison Heights, Ml 48071
Email: marnold2039@gmail.com
lYPE OF ORDER:
Qo(}{)N
[).EPLACEMENT
Phone: 0: 248-588-3605
DESCRIPTION
PART NUMBER
QTY.
@lEW
Email: marnold2039@gmail.com
Phone: 0: 248-588-3605
ITEM
Sob Wilson ext. 121
EXT. AMOUNT
UNIT PRICE
Network - Based Only
'
FAC and Back Up FAC·S Will Reside at the CAD Dispatch Center
Will Hand Mutiple Stations
--
2
1
+-
--- -----
CAD-10
--
-----
-------
---
--
Network Interface Module (Active Audio Feed Monitor) Required at each Station
$
2,252.00
$
4,504.00
$
12,950.00
$
12,950.00
$
8,000.00
$
8,000.00
!
2
1
FAC
3
1
FAC-S
Fire Alerting Controller
j
Fire Alerting Contoller (Back Up)
'
-
----
-----------
--------
-
- -
-----
--
- - - - - --
----
- - - - --
I
•
-------
--
------------
--
---------
-----
- -----
NOTES:
Note: Network Fees From CAD Vendor Not Included. Labor provides for the
add on hardware described on the Quote.
-----
TRANSPORTATION
REQUEST
[l>vERNIGHT
QndDAY
-----
TERMS
ITEM TOTAL
'
[2jlET30
[J:oo
@rANDARD
'
AUTHORIZED CUSTOMER SIGNATURE
X
25,454.00
FREIGHT
$
$
TAXES/RATE
$
LABOR
$
4,950.00
TOTAL
$
31,040.00
636.00
-
DOWN PAYMENT
BALANCE
31,040.00
$
PROPOSAL VAUD FOR 90 DAYS
Customer Order Form1
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 21102
410-239-4644 Fax:41 0-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2489
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
QTY
DESCRIPTION
U/M
COST
TOTAL
0.00
0.00
Job: Madison Heights FD Station 1
The following price quote includes the APS alerting controller, FAST alerting system and
equipment to install a firehouse alerting system at the Madison Heights Fire Station I.
Video distribution equipment is included for (4) LED display connections. Remote access
via a static Internet connection to the IP Controller & FAST server is required for support
and maintenance. Annual fee for software maintenance/license is $1,250.00 per year.
Electrical Contractor provided by the buyer shall provide wire, wiring, system installation,
and electrical outlets as required. Wiring drawing will be supplied for installer. APS will
need to speak to your electrical contractor to qualify them as a installer our systems.
Station will provide remote antenna for tone alert receiver if needed. Operation of the
FAST system is determined by the data received by the EOC through CAD data. APS
requires a TCP/IP or SMTP CAD delivery method. The alert delivery data, geocoding
accuracy and associated costs is undetermined until the available CAD data is provided to
APS. Incident mapping using geocoding is dependant upon information provided by
CAD (LAT/LON, XY Coordinates, Street address & city I state, Street address & zip I
state). If geocoding information is not provided by the CAD data, APS will be unable to
render an incident map.
The FASTweb Annual Maint!License fee provides the following:
-CAD parcing interface changes related to improvements of the customers CAD system.
-Monthly FASTweb updates including operating system and virus software updates
-Updates related to Geocoding of emergency incidents
-Telephone and remote access support by APS to assist the end user.
-Support of web based non-emergency panes to maintain connectivity.
- Yearly maint. to FAS Tserver (cleaning, UPS test, display cleaning, operational test) This
will be provided by a APS supplied local company.
The APS controller does not require an annual fee based on the systems operation of
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance of Proposal:
TOTAL
Signature
Date
Page 1
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 21102
410-239-4644 Fax:41 0-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2489
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
DESCRIPTION
QTY
U/M
COST
TOTAL
receiving alerting inputs by FASTweb and two tone decoders. Infrequent changes related
to additions/changes to the station are billed time and material.
The annual Maint./license fee is listed in the estimate as ...... FASTweb Annual
Maint.!License Fee- Fast alerting non-emergency software with ( 1-6) Panes, FASTalert.
FASTmobile, FASTmessaging, Map printing to IP printer, alert tones with text-to-speech
over display speakers or P A system speakers, Shared panes and relay activation for
$1,250.00.
Removal of the existing alerting system devices & wire not included in this proposal. APS
will provide equipment, programming and user training.
Upon acceptance of this proposal:
I. A copy of your tax exempt certificate is required.
2. A 25% deposit on the entire amount is due.
3. Final payment due upon receipt of equipment.
One year warranty on parts and APS labor.
ALERTING EQUIPMENT:
Crown Low wattage amplifier (3 inputs with volume control and one 35W output)
Apparatus Bay
Crown Low wattage amplifier (4 inputs with volume control and one 60W output)
Informer Tone Alert Receiver with relay (provides 2 alerts per station) can decode tones
300Hz- 3000Hz (155.715 PL 203.5)
Doorbell, Nickel Finish, Non-lighted
APS TP Controller - RF I CAD alerting.
Altronix 12 volt I OAMP Power Supply #ALl 012ULX
12V 7AH SLA BATTERY
I
214.38
0.00
214.38
I
I
355.18
635.00
355.18
635.00
3
I
I
2
21.96
4,500.00
400.00
28.80
65.88
4,500.00
400.00
57.60
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance ofProposal:
TOTAL
Signature
Date
Page2
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 211 02
410-239-4644 Fax:41 0-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2489
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
DESCRIPTION
QTY
18" Battery Leads
W Box 625VA/390 Watt Uninterrupted Power Supply
APS - 30 light Red LED strip w/ aluminum cover and adhesive strip.
Gas I Electric Shutoff Reset button w/label #UB-I (does not include electrician or
plumber materials and labor)
Alerting Reset button w/label "ALERTING RESET"
Tile Bridge for Round Speakers #818R
Bogen speaker- SM4T
JBL 8" ROUND 70V SPEAKER
LED speaker light 8 inch- fixed ceiling use
SoundSphere Loudspeaker (Model#: I lOB)
Universal Beam Clamps with Safety Straps
SoundSphere Hanging Kit
SoundSphere Transformer (Model#: TX-30)
Blue Strobe #SL401B
Red Strobe #SL40 I R
Bogen 35-watt Volume Control with Priority (double gang) #ATP35
Bogen 10-watt Volume Control with Priority (single gang) #A TPIO
FAST Server
HDMI to Coax transmitter
HDMI to Coax receiver
Switch for Relays connected to FASTserver #TQ-TE I OOS5
HDMI 3' cable
LCD Tilt Wall Mount Bracket 23"-42"
Commercial LED Direct-Lit Display- 40" 1080P ( 1920 x I 080 Resolution)
IP Relays with 4 Contacts Each
PC Wall mount bracket
UIM
I
6
I
2
22
2
21
I
4
4
4
4
I
2
I
16
1
I
4
5
4
4
1
1
COST
TOTAL
2.00
I 01.00
75.00
68.00
2.00
I 01.00
450.00
68.00
68.00
13.00
67.20
29.00
195.00
328.00
31.00
17.00
50.00
32.00
32.00
59.18
45.60
1.900.00
375.70
340.83
56.00
12.30
44.80
826.13
222.75
100.00
136.00
286.00
134.40
609.00
195.00
1,312.00
124.00
68.00
200.00
32.00
64.00
59.18
729.60
1.900.00
375.70
1,363.32
56.00
61.50
179.20
3.304.52
222.75
100.00
FEES:
0.00
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance ofProposal:
TOTAL
Signature
Date
Page 3
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 211 02
410-239-4644 Fax:41 0-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2489
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
DESCRIPTION
QTY
U/M
COST
TOTAL
Programming Decoder Fee
System Design/Programming Controller
Wiring diagram provided by APS Firehouse Alerting.
One time setup fee - CAD setup
F ASTweb Annual Maint./License Fee- Fast alerting non-emergency software with (1-6)
Panes, FASTalert, FASTmobile, FASTmessaging, Map printing to IP printer, alert tones
with text-to-speech over display speakers or P A system speakers
I
I
I
I
I
25.00
440.00
250.00
2,880.00
I ,250.00
25.00
440.00
250.00
2,880.00
1,250.00
Shipping
I
375.00
0.00
OPTIONS:
Onsite- Consulting/Training (Maximum 16 hours on site time)
Shared non-emergency panes - Full service
0
0
5,000.00
625.00
375.00
0.00
0.00
0.00
0.00
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance of Proposal:
TOTAL
Signature
Date
Page4
$23,581.21
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 21102
410-239-4644 Fax:410-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2491
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
QTY
DESCRIPTION
U/M
COST
TOTAL
0.00
0.00
Job: Madison Heights FD Station 2
The following price quote includes the APS alerting controller, FASTalerting system and
equipment to install a firehouse alerting system at the Madison Heights Fire Station 2.
Video distribution equipment is included for (3) LED display connections. Remote access
via a static Internet connection to the IP Controller & FAST server is required for support
and maintenance. Annual fee for software maintenance/license is $1,250.00 per year.
Electrical Contractor provided by the buyer shall provide wire, wiring, system installation,
and electrical outlets as required. Wiring drawing will be supplied for installer. APS will
need to speak to your electrical contractor to quality them as a installer our systems.
Station will provide remote antenna for tone alert receiver if needed. Operation of the
FAST system is determined by the data received by the EOC through CAD data. APS
requires a TCPIIP or SMTP CAD delivery method. The alert delivery data. geocoding
accuracy and associated costs is undetermined until the available CAD data is provided to
APS. Incident mapping using geocoding is dependant upon information provided by
CAD (LATILON, XY Coordinates, Street address & city I state, Street address & zip I
state). If geocoding information is not provided by the CAD data, APS will be unable to
render an incident map.
The FASTweb Annual Maint/License fee provides the following:
-CAD parcing interface changes related to improvements of the customers CAD system.
-Monthly F ASTweb updates including operating system and virus software updates
-Updates related to Geocoding of emergency incidents
-Telephone and remote access support by APS to assist the end user.
- Support of web based non-emergency panes to maintain connectivity.
-Yearly maint. to FASTserver (cleaning, UPS test, display cleaning, operational test) This
will be provided by a APS supplied local company.
The APS controller does not require an annual fee based on the systems operation of
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance ofProposal:
TOTAL
Signature
Date
Page 1
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 21102
410-239-4644 Fax:410-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2491
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
QTY
DESCRIPTION
U/M
COST
TOTAL
receiving alerting inputs by F ASTweb and two tone decoders. Infrequent changes related
to additions/changes to the station are billed time and material.
The annual Maint./license fee is listed in the estimate as ...... FASTweb Annual
Maint./License Fee- Fast alerting non-emergency software with (l-6) Panes, FASTalert.
FASTmobile, FASTmessaging, Map printing to IP printer, alert tones with text-to-speech
over display speakers or PA system speakers, Shared panes and relay activation for
$1.250.00.
Removal of the existing alerting system devices & wire not included in this proposal. APS
will provide equipment, programming and user training.
Upon acceptance of this proposal:
l. A copy of your tax exempt certificate is required.
2. A 25% deposit on the entire amount is due.
3. Final payment due upon receipt of equipment.
One year warranty on parts and APS labor.
ALERTING EQUIPMENT:
Crown Low wattage amplifier (3 inputs with volume control and one 35W output)
Apparatus Bay
Crown Low wattage amplifier (4 inputs with volume control and one 60W output)
Informer Tone Alert Receiver with relay (provides 2 alerts per station) can decode tones
300Hz- 3000Hz (155.715 PL 203.5)
Doorbell, Nickel Finish, Non-lighted
APS IP Controller - RF I CAD alerting.
Altronix 12 volt IOAMP Power Supply #ALIOI2ULX
12V 7AH SLA BATTERY
l
214.38
0.00
214.38
l
l
355.18
635.00
355.18
635.00
3
l
1
2
21.96
4,500.00
400.00
28.80
65.88
4,500.00
400.00
57.60
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance ofProposal:
TOTAL
Signature
Date
Page2
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 21102
410-239-4644 Fax:41 0-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2491
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
QTY
DESCRIPTION
18" Battery Leads
W Box 625VA/390 Watt Uninterrupted Power Supply
APS - 30 light Red LED strip w/ aluminum cover and adhesive strip.
Gas I Electric Shutoff Reset button w/Iabel #UB-I (does not include electrician or
plumber materials and labor)
Alerting Reset button w/label "ALERTING RESET"
Tile Bridge for Round Speakers #8l8R
Bogen speaker- SM4T
JBL 8" ROUND 70V SPEAKER
LED speaker light 8 inch - fixed ceiling use
SoundSphere Loudspeaker (Model#: II OB)
Universal Beam Clamps with Safety Straps
SoundSphere Hanging Kit
SoundSphere Transformer (Model#: TX-30)
Bogen 35-watt Volume Control with Priority (double gang) #ATP35
Bogen I 0-watt Volume Control with Priority (single gang) #A TP I 0
FAST Server
HDMI to Coax transmitter
HDMI to Coax receiver
Switch for Relays connected to FASTserver #TQ-TEIOOS5
HDMI 3' cable
LCD Tilt Wall Mount Bracket 23"-42"
Commercial LED Direct-Lit Display- 40" 1080P (1920 x I 080 Resolution)
IP Relays with 4 Contacts Each
PC Wall mount bracket
FEES:
Programming Decoder Fee
System Design/Programming Controller
U/M
COST
TOTAL
I
I
3
I
2.00
101.00
75.00
68.00
2.00
101.00
225.00
68.00
I
12
I
II
I
4
4
4
4
I
9
I
I
3
I
4
3
3
I
1
68.00
13.00
67.20
29.00
195.00
328.00
31.00
17.00
50.00
59.18
45.60
1,900.00
375.70
340.83
56.00
12.30
44.80
826.13
222.75
100.00
68.00
156.00
67.20
319.00
195.00
1,312.00
124.00
68.00
200.00
59.18
410.40
1.900.00
375.70
1.022.49
56.00
49.20
134.40
2,478.39
222.75
100.00
1
1
25.00
440.00
0.00
25.00
440.00
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance ofProposal:
TOTAL
Signature
Date
Page 3
APS Firehouse Alerting
P. 0. Box 700
Manchester, MD 211 02
410-239-4644 Fax:41 0-374-8870
FIREHOUSE ALERTING
Alerting Your Way
Estimate
Proposal Submitted To:
Madison Heights Fire Department
31313 Brush St
Madison Heights, MI 48071
DATE
ESTIMATE#
2/19/2016
2491
Any alterations or deviations from the below specifications involving extra costs will be executed
only upon written order, and will become an extra change over and above the estimate. Past due
balances are subject to interest at 1.5% monthly.
DESCRIPTION
QTY
U/M
COST
TOTAL
Wiring diagram provided by APS Firehouse Alerting.
One time setup fee - CAD setup
F ASTweb Annual Maint./License Fee- Fast alerting non-emergency software with ( 1-6)
Panes, FASTalert, FASTmobile, F ASTmessaging, Map printing to IP printer, alert tones
with text-to-speech over display speakers or P A system speakers
1
1
1
250.00
2,880.00
1,250.00
250.00
2,880.00
1,250.00
Shipping
1
375.00
0.00
OPTIONS:
Onsite- Consulting/Training (Maximum 16 hours on site time)
FAST Shared non-emergency panes- Shared setup fee
0
0
5,000.00
250.00
375.00
0.00
0.00
0.00
0.00
All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications
submitted for the above work and completed in a substantial workman like manner for the sum of:
Acceptance ofProposal:
TOTAL
Signature
Date
Page4
$21,161.75
PURVIS SYSTEMS
PURVIS SYSTEMS
Fire Station Alerting System
Madison Heights Fire Department
Budgetary Pricing
April 6, 2016
Performance You Can Count On
Proposed FSAS Functionality
PURVIS SYSTEMS
Included functionality with proposed FSAS:
./
./
./
./
./
./
./
./
./
./
./
./
./
./
./
NFPA compliance
Backup manual alerting and messaging capabilities
Automated system monitoring and reporting
Network integration for the delivery of FSAS data to the fire stations
Audio radio interface to broadcast automated text-to-speech (TTS) announcements over two (2) radio channels/talk groups on MHFD's
Harris audio radio system
Station Control Unit (SCU) with a remote touch screen that displays incident details, incident history, manual
activation/acknowledgement functions
Automated Text to Speech announcements over new station speakers
Remote Push Buttons for Manual Activation & Acknowledgment functions
RED LEOs to help prevent light blindness
Flat Panel Message Boards to provide Real-Time Incident information
Camera/Doorbell to allow fire station and dispatch personnel to monitor 'walk-ups' or emergency requests
Uninterruptible Power Supply (UPS) at the Dispatch Center and Fire Stations
E-mail and SMS texts for system trouble warnings
Mobile app alerts
Expandable for a phased implementation
Budgetary Pricing
PURVIS SYSTEMS
Proposed Baseline System
.·
·' ....
..
.. ···.•.
··.
~;
,..,.;~
.
·.
_.h
:;
··••:_, .
•;
;•
..
••
Hardware/~
Unit.Prk:e I<:ttY Grand Total
315-012001-131
Central Server(Single Server)
$14,410.39
1
$ 14,410.39
315-018000-120
Central Server Software License
$10,000.00
1
$ 10,000.00
315-020104-131
DM Console
$ 2,594.97
1
$
315-028000-120
DM Console Seat License (Included in DM Console Price)
$
1
$
315-320003-131-2
Radio Interface Unit (RIU) Two (2) Audio Channel- 1U
1
$
1
$
100.00
917.94
2
$
1,835.88
$ 5,000.00
1
$
5,000.00
-
315-320301-107
RIU Mounting Bracket- 1U
$ 3,835.00
100.00
$
315-040304-131
UPS
$
315-011300-119
PURVIS API License
..
2,594.97
3,835.00
Sub-Total of Dispatch Components $ 37,776.24
ServlceJ
Project Management
$ 27,841.67
Configuration Services
$ 36,590.72
Integration and Test
$ 61,322.86
Training
$
4,820.90
SMS Text Hosting & Management
$
4,000.00
Sub-Total of Dispatch Services $ 134,576.15
.·:.
:.
--chTotafs
$~~.352.39
Budgetary Pricing
PURVIS SYSTEMS
Proposed Baseline System continued
:
./
······;t ..
Are Station
.. ······
·
•
.
HQ
····.·.~~
StatlonZ
Totaf
lntv
Total
$ 18,314.18
1
$ 18,314.18
Unit Price Qty
315-030004-131
Station Control Unit (SCU)- No Screen
$18,314.18
1
315-038000-120
Station Control Unit Seat License (Included in SCU Price)
$
1
$
1,866.77
1
1
$
SCU Remote Touch Screen
$
1,866.77
315-032000-131-D
Desktop Microphone
24 Port Network Switch
$
$ 1,866.77
216.71
$
1
315-200000-131
1
1
730.00
1
$
$
216.71
$
730.00
1
$
$
216.71
730.00
315-040304-131
UPS
$
917.94
2
$
1,835.88
1
$
917.94
315-450000-131-R
Ceiling Speaker with Integrated Night Lighting
$
270.00
1
$
1
$
270.00
315-130300-131
Ceiling Speaker
$
65.17
26
$
270.00
1,694.36
12
$
782.01
315-150301-131
Outdoor Speaker
$
159.71
9
$
1,437.40
6
$
958.27
315-160000-131
Ambient Noise Module (Includes 1 ANSSOOM Microphone)
$
353.55
1
$
353.55
1
$
353.55
315-160100-131
Ambient Noise Microphone (Bogen- ANSSOO Ambient Noise Sensor)
$
33.64
1
$
33.64
1
$
33.64
315-190000-131-4
Message Board (24" LED/LCD Monitor)
$
725.44
1
$
725.44
315-190000-131-42
Message Board (42" LED/LCD Monitor)
2
$
2,892.13
315-290001-131
-
$
2
$
-
-
315-080002-131-4
Message Board Video Distribution- VGA CATS HUB- 4 Port
$ 1,446.06
255.00
$
1
$
255.00
1
$
255.00
315-220001-131
Red LED Night Vision Light
$
110.36
6
$
4
$
441.46
315-280001-131-R
Remote Push Button
4
$
4
$
221.56
315-330000-131
Front Door Camera/Doorbell
55.39
$
$ 1,918.97
662.18
221.56
1
$
1,918.97
1
$
1,918.97
$ 30,172.1.9
SUb-Total $ 33,427.78
:;,·.
2,892.13
Service$
..
·.·
.
./:·
.··
Project Management
1
$
975.00
1
$
975.00
Configuration Services
1
$
5,000.00
1
$
5,000.00
1
$
6,000.00
1
$
6,000.00
Integration and Test
;
...•. • .
..
SUtJ.:Totol $ n,J7s:oo
Fire Station TQtal$ $ 45;402.74!
$ 11.,975.00
$42,147.19
Budgetary Pricing
PURVIS SYSTEMS
Proposed Baseline System continued
..
.
.
Prolectlummary
Dispatch Totals
HQTotals
Fire Station 2 Totals
·Grlncf:T.,
. ~,.~.FSAS~tsanclServices
$ 172,352.39
$ 45,402.78
$ 42,147.19
$~,902.35
Budgetary Pricing
Pricing Notes for the Proposed Baseline System
PWMS SYSTEMS
Pricing Notes:
o
o
o
o
o
o
A 3% discount on hardware and services is available by utilizing the NPPgov Fire Rescue GPO contract.
Pricing assumes that Motorola will write and interface to the PURVIS FSAS API. PURVIS is not responsible for any costs that the CAD vendor will charge
Madison Heights Fire Department for the Motorola Premier CAD integration to the PURVIS FSAS API. The PURVIS FSAS API is included in this price
quote.
Installation costs are not included. Cost estimates based on projects of similar size and scope are approximately $9,000 - $12,000 per station. PURVIS
will contract with a local vendor for the installation or the Madison Heights Fire Department can perform the installation if preferred.
The FSAS Mobile Alerting Application License provides Mobile App alerts on iOS and Android Smartphones.
SMS Text Messaging & Management does not include text message credits. SMS text message credits can be purchased directly from the SMS Message
carrier.
Pricing assumes that the hardware and services for the Fire Stations specified in this budgetary quote are done at the same time as the Dispatch Center.
o
Final pricing may vary based on the final set of requirements and purchase timeframe
o
Grand Total includes a 1 year hardware and software Warranty
o
Madison Heights Fire Department's Role includes:
./
Coordination of access to all locations
./
Fire station site surveys to determine hardware placement
./
Install all PURVIS provided FSAS hardware
./
./
./
./
./
./
Contract with Motorola for the Motorola Premier CAD to PURVIS FSAS Interface
Provide configuration of the City's IP network between the Central Servers and Fire Stations
Provide an audio radio with a microphone in, audio out, and push-to-talk PIT capability for each channel/talk group at the Dispatch Center
Provide one dedicated audio radio at each Fire Station
Supply and maintain the contact information for the individuals to be contacted via auto-generated e-mail and mobile app
notifications .
Provide testing support
Budgetary Pricing
PURVIS SYSTEMS
Post Warranty and Software Fees
P4St ~iMaintenMCe and SUpponCRemote Only· 24/7/365)
Total
Yearl
PURVIS Maintenance & Support
Nuance Vocalizer Text-to-Speech Seat License {License for 3 Seat) Annual Fee
SMS Text Hosting & Management (Mobile App for up to 400 users) Annual Fee
.nd -rmati'OtPc:lstWarr.mty, Maintenance and Support and Software Fees
$
$
$
9,000.00
585.00
4,000.00
$ 13,585.00
Year2
PURVIS Maintenance & Support
Nuance Vocalizer Text-to-Speech Seat License (License for 3 Seat) Annual Fee
SMS Text Hosting & Management (Mobile App for up to 400 users) Annual Fee
....nCIT~lf-PoStWarranty, MaQ1Jena!JC8 and Support and SOftwaref$1$
~-~m PfitWarranty, Maintenance •support
Hardware & Software Warranty
24x7x365 Help Desk
24x7x365 Emergency Service
Software Support (VPN access)
Software Version Upgrades
$
$
$
9,000.00
585.00
4,000.00
$ 13,585.00
./
./
./
./
./
Post Warranty and Software Fee Notes:
• Remote Support includes 24x7x365 Help Desk support, emergency service support, software support, remote technical assistance, software
version upgrades and hardware repair or replacement. On-site technical assistance is also available for an additional price.
• Pricing will vary based on final hardware quantities purchased
• Nuance Vocalizer Seat License is an annual cost and is required for each Central Server and Station Control Unit
CITY OF MADISON HEIGHTS
ELECTRONIC COUNCIL AGENDA REQUEST FORM
SUBMITTED TO:
Melissa R. Marsh, Deputy City Manager
SUBMITTED BY:
Niccolas J. Grochowski, Assistant City Attorney DATE:
FOR CONSIDERATION AT THE COUNCIL MEETING OF:
08/31/17
09/11/17
ACTION REQUESTED
PRESENTATION
FUTURE PUBLIC HEARING
PUBLIC HEARING – SPECIAL APPROVAL
BID AWARDS / PURCHASES
PUBLIC HEARING – OTHER
ORDINANCE - FIRST
COMMUNICATION
ORDINANCE - SECOND
REPORT
OLD BUSINESS
✔
DESCRIPTION OF ITEM
Ordinance 2119 - Amendment to Add One Ex-Officio Member to the Parks and Recreation Advisory Board
(Option A) or Option A plus the addition of one at-large member (Option B).
IF ORDINANCE, CITE TITLE/CHAPTER SECTIONS
Chapter 19, Article III, Section 19-28
POLICY CONSIDERATION
See attached letter from the Assistant City Attorney. Proposed Ordinance Amendment that adds one ex-officio
member to the Parks and Recreation Advisory Board to be filled by one Oakland County Parks and Recreation
staff member (Option A) or Option A plus the addition of one at-large member to bring the total amount of
voting members to 13 (Option B).
No Impact
Budgeted Fund Name(s)
Appropriated in Acct. No.
Amount Available in Acct.
Second Account Number
Amount Available in 2nd Acct.
Other Comments
FINANCIAL IMPACT
Fee Waiver Proposed
Department Name
Budget Amount
✔
Budget Amount
Revenue Generated
REVIEW CHECKLIST
DEPARTMENT
Niccolas J. Grochowski, Assistant City Attorney
DEPARTMENT
CITY MANAGER
DATE
08/31/17
DATE
Melissa R. Marsh, Acting City Manager
See P:\SHARED\COUNCIL AGENDA\FORMS
Rev. January 2004
DATE
09/05/17
ITEM # G - 1
Sherman & Sherman, P.C._________________________
30700 Telegraph Road, Suite 3420
Bingham Farms, MI 48025-4590
(248) 540-3366 Telephone
(248) 540-5959 Fax
Larry H. Sherman
Jeffrey A. Sherman
Niccolas J. Grochowski
______
August 31, 2017
Mayor Brian Hartwell and
Members of City Council
City of Madison Heights
300 West Thirteen Mile Road
Madison Heights, MI 48071
Re:
Proposed Parks and Recreation Advisory Board Ordinance Amendment
Dear Mayor Hartwell and Members of City Council:
At the Parks and Recreation Advisory Board meeting of July 20, 2017, the Board
unanimously approved a motion recommending an ordinance amendment to create
one additional ex officio member position on the Board to be filled by one Oakland
County Parks and Recreation staff member. Attached are the draft minutes from that
meeting outlining the proposal and motion by the Parks and Recreation Advisory
Board.
At the August 28, 2017 Council meeting, Council considered the first reading of a
proposed Ordinance Amendment adding one ex officio member to the Parks and
Recreation Advisory Board to be filled by one Oakland County Parks and Recreation
staff member. During that meeting, the City Attorney indicated that an additional
change should be made to further clarify the ordinance language regarding the
composition of the board. That change was later included in a motion to approve the
proposed Ordinance Amendment. In addition, Councilman Bliss expressed a concern
regarding the even number of voting members on the board and suggested a possible
consideration of adding an additional voting member to the proposed Amendment to
make the composition of the Board an odd number.
Attached for your consideration, on second reading, are two proposed Ordinance
Amendments (Options A & B). Option A is the original version of the proposed
Ordinance Amendment with the added language discussed at the August 28, 2017
Council meeting, as suggested by the City Attorney, and added to the original motion.
Option B includes the above and adds one additional member from the residents of the
city-at-large to bring the voting members of the board to an odd number of 13, as
suggested by Councilman Bliss. Lastly, each of the proposed Amendments both clarify
that the DPS Director is one of the ex officio members from the City, as there is no
longer an assistant city manager position in the City.
For your convenience, I have attached the edited version and a clean version of
each version of the proposed Ordinance Amendments for your consideration. Should
Mayor Brian Hartwell and
Members of City Council
September 1, 2017
you have any further questions concerning this matter, please do not hesitate to
contact me. I remain,
Very Truly Yours,
/S/ Niccolas J. Grochowski
Niccolas J. Grochowski
Assistant City Attorney
ORDINANCE NO. 2119
CITY OF MADISON HEIGHTS,
OAKLAND COUNTY, MICHIGAN
AMENDMENT TO THE CODE OF ORDINANCES
An Ordinance to amend Ordinance No. 571, being an Ordinance codifying and adopting
a new Code of Ordinances for the City of Madison Heights by amending Chapter 19, Article III,
Section 19-28 of the Code of Ordinances, City of Madison Heights, Michigan, to provide for the
creation of a parks and recreation advisory board and to establish the composition of the parks
and recreation advisory board by adding an additional ex officio member from the Oakland
County Parks and Recreation Department.
THE CITY OF MADISON HEIGHTS ORDAINS:
SECTION 1. Amendment.
That Chapter 19, Article III, Section 19-28 of the Code of Ordinances, City of Madison
Heights, Michigan, is hereby amended in its entirety to read as follows:
Sec. 19-28. Creation; composition.
There is hereby created the parks and recreation advisory board. The board shall be composed of
12 15 members, 12 to be appointed by the mayor with the approval of the city council, and two
three ex officio members as follows:
(1) One member from among the members of the city council, one member from the
Madison School District and one member from the Lamphere School District and six
members from the residents of the city-at-large; each shall have one vote.
(2) Three students to be chosen from the high schools; one from Madison High School, one
from Lamphere High School and one from Bishop Foley High School. The student
representatives shall each have one vote.
(3) The assistant city managerDepartment of Public Services Director, or his/her designee,
and the rRecreation cCoordinator and one Oakland County Parks and Recreation staff
member shall be ex officio members without a vote. Members of the parks and recreation
advisory board shall serve without pay. In the case of the delegate from either the Lamphere
School District Board or the Madison School Board or both, the said school boards may
designate an alternate school district delegate who shall sit only in the absence of the
regularly appointed school district delegate and who shall have the same authority and
powers as such regularly appointed school district delegate. In the case of the delegate from
the city council, the city council may designate an alternate city council delegate who shall
sit only in the absence of the regularly appointed city council delegate and who shall have the
same authority and powers as such regularly appointed city council delegate. In the case of
the resident at-large delegates, the mayor with the approval of the city council, may designate
two (2) alternate delegates who shall sit only in the absence of a regularly appointed resident
at-large delegate and who shall have the same authority and powers as such appointed
resident at-large delegate.
SECTION 2. Repealer.
All ordinances, or parts of ordinances, in conflict with this ordinance are repealed only to
the extent necessary to give this ordinance full force and effect.
SECTION 3. Severability.
Should any section, subdivision, clause, or phrase of this ordinance be declared by the
courts to be invalid, the validity of the ordinance as a whole, or in part, shall not be affected other
than the part invalidated.
SECTION 4. Savings.
All proceedings pending and all rights and liabilities existing, acquired or incurred at the
time this ordinance takes effect, are saved and may be consummated according to the law in
force when they were commenced.
SECTION 5. Effective Date.
This ordinance as ordered shall take effect Ten (10) days after its adoption and upon
publication.
SECTION 6. Inspection.
A copy of this ordinance may be inspected or purchased at the City Clerk's office
between the hours of 8:00 a.m. and 11:30 a.m. and between the hours of 12:30 p.m. and 4:30
p.m. on regular business days.
ORDINANCE NO. 2119
CITY OF MADISON HEIGHTS,
OAKLAND COUNTY, MICHIGAN
AMENDMENT TO THE CODE OF ORDINANCES
An Ordinance to amend Ordinance No. 571, being an Ordinance codifying and adopting
a new Code of Ordinances for the City of Madison Heights by amending Chapter 19, Article III,
Section 19-28 of the Code of Ordinances, City of Madison Heights, Michigan, to provide for the
creation of a parks and recreation advisory board and to establish the composition of the parks
and recreation advisory board by adding an additional ex officio member from the Oakland
County Parks and Recreation Department.
THE CITY OF MADISON HEIGHTS ORDAINS:
SECTION 1. Amendment.
That Chapter 19, Article III, Section 19-28 of the Code of Ordinances, City of Madison
Heights, Michigan, is hereby amended in its entirety to read as follows:
Sec. 19-28. Creation; composition.
There is hereby created the parks and recreation advisory board. The board shall be composed of
15 members, 12 to be appointed by the mayor with the approval of the city council, and three ex
officio members as follows:
(1) One member from among the members of the city council, one member from the
Madison School District and one member from the Lamphere School District and six
members from the residents of the city-at-large; each shall have one vote.
(2) Three students to be chosen from the high schools; one from Madison High School, one
from Lamphere High School and one from Bishop Foley High School. The student
representatives shall each have one vote.
(3) The Department of Public Services Director, or his/her designee, the Recreation
Coordinator and one Oakland County Parks and Recreation staff member shall be ex officio
members without a vote. Members of the parks and recreation advisory board shall serve
without pay. In the case of the delegate from either the Lamphere School District Board or
the Madison School Board or both, the said school boards may designate an alternate school
district delegate who shall sit only in the absence of the regularly appointed school district
delegate and who shall have the same authority and powers as such regularly appointed
school district delegate. In the case of the delegate from the city council, the city council may
designate an alternate city council delegate who shall sit only in the absence of the regularly
appointed city council delegate and who shall have the same authority and powers as such
regularly appointed city council delegate. In the case of the resident at-large delegates, the
mayor with the approval of the city council, may designate two (2) alternate delegates who
shall sit only in the absence of a regularly appointed resident at-large delegate and who shall
have the same authority and powers as such appointed resident at-large delegate.
SECTION 2. Repealer.
All ordinances, or parts of ordinances, in conflict with this ordinance are repealed only to
the extent necessary to give this ordinance full force and effect.
SECTION 3. Severability.
Should any section, subdivision, clause, or phrase of this ordinance be declared by the
courts to be invalid, the validity of the ordinance as a whole, or in part, shall not be affected other
than the part invalidated.
SECTION 4. Savings.
All proceedings pending and all rights and liabilities existing, acquired or incurred at the
time this ordinance takes effect, are saved and may be consummated according to the law in
force when they were commenced.
SECTION 5. Effective Date.
This ordinance as ordered shall take effect Ten (10) days after its adoption and upon
publication.
SECTION 6. Inspection.
A copy of this ordinance may be inspected or purchased at the City Clerk's office
between the hours of 8:00 a.m. and 11:30 a.m. and between the hours of 12:30 p.m. and 4:30
p.m. on regular business days.
ORDINANCE NO. 2119
CITY OF MADISON HEIGHTS,
OAKLAND COUNTY, MICHIGAN
AMENDMENT TO THE CODE OF ORDINANCES
An Ordinance to amend Ordinance No. 571, being an Ordinance codifying and adopting
a new Code of Ordinances for the City of Madison Heights by amending Chapter 19, Article III,
Section 19-28 of the Code of Ordinances, City of Madison Heights, Michigan, to provide for the
creation of a parks and recreation advisory board and to establish the composition of the parks
and recreation advisory board by adding an additional ex officio member from the Oakland
County Parks and Recreation Department.
THE CITY OF MADISON HEIGHTS ORDAINS:
SECTION 1. Amendment.
That Chapter 19, Article III, Section 19-28 of the Code of Ordinances, City of Madison
Heights, Michigan, is hereby amended in its entirety to read as follows:
Sec. 19-28. Creation; composition.
There is hereby created the parks and recreation advisory board. The board shall be composed of
12 16 members, 13 to be appointed by the mayor with the approval of the city council, and two
three ex officio members as follows:
(1) One member from among the members of the city council, one member from the
Madison School District and one member from the Lamphere School District and six seven
members from the residents of the city-at-large; each shall have one vote.
(2) Three students to be chosen from the high schools; one from Madison High School, one
from Lamphere High School and one from Bishop Foley High School. The student
representatives shall each have one vote.
(3) The assistant city managerDepartment of Public Services Director, or his/her designee,
and the rRecreation cCoordinator and one Oakland County Parks and Recreation staff
member shall be ex officio members without a vote. Members of the parks and recreation
advisory board shall serve without pay. In the case of the delegate from either the Lamphere
School District Board or the Madison School Board or both, the said school boards may
designate an alternate school district delegate who shall sit only in the absence of the
regularly appointed school district delegate and who shall have the same authority and
powers as such regularly appointed school district delegate. In the case of the delegate from
the city council, the city council may designate an alternate city council delegate who shall
sit only in the absence of the regularly appointed city council delegate and who shall have the
same authority and powers as such regularly appointed city council delegate. In the case of
the resident at-large delegates, the mayor with the approval of the city council, may designate
two (2) alternate delegates who shall sit only in the absence of a regularly appointed resident
at-large delegate and who shall have the same authority and powers as such appointed
resident at-large delegate.
SECTION 2. Repealer.
All ordinances, or parts of ordinances, in conflict with this ordinance are repealed only to
the extent necessary to give this ordinance full force and effect.
SECTION 3. Severability.
Should any section, subdivision, clause, or phrase of this ordinance be declared by the
courts to be invalid, the validity of the ordinance as a whole, or in part, shall not be affected other
than the part invalidated.
SECTION 4. Savings.
All proceedings pending and all rights and liabilities existing, acquired or incurred at the
time this ordinance takes effect, are saved and may be consummated according to the law in
force when they were commenced.
SECTION 5. Effective Date.
This ordinance as ordered shall take effect Ten (10) days after its adoption and upon
publication.
SECTION 6. Inspection.
A copy of this ordinance may be inspected or purchased at the City Clerk's office
between the hours of 8:00 a.m. and 11:30 a.m. and between the hours of 12:30 p.m. and 4:30
p.m. on regular business days.
ORDINANCE NO. 2119
CITY OF MADISON HEIGHTS,
OAKLAND COUNTY, MICHIGAN
AMENDMENT TO THE CODE OF ORDINANCES
An Ordinance to amend Ordinance No. 571, being an Ordinance codifying and adopting
a new Code of Ordinances for the City of Madison Heights by amending Chapter 19, Article III,
Section 19-28 of the Code of Ordinances, City of Madison Heights, Michigan, to provide for the
creation of a parks and recreation advisory board and to establish the composition of the parks
and recreation advisory board by adding an additional ex officio member from the Oakland
County Parks and Recreation Department.
THE CITY OF MADISON HEIGHTS ORDAINS:
SECTION 1. Amendment.
That Chapter 19, Article III, Section 19-28 of the Code of Ordinances, City of Madison
Heights, Michigan, is hereby amended in its entirety to read as follows:
Sec. 19-28. Creation; composition.
There is hereby created the parks and recreation advisory board. The board shall be composed of
16 members, 13 to be appointed by the mayor with the approval of the city council, and three ex
officio members as follows:
(1) One member from among the members of the city council, one member from the
Madison School District and one member from the Lamphere School District and seven
members from the residents of the city-at-large; each shall have one vote.
(2) Three students to be chosen from the high schools; one from Madison High School, one
from Lamphere High School and one from Bishop Foley High School. The student
representatives shall each have one vote.
(3) The Department of Public Services Director, or his/her designee, the Recreation
Coordinator and one Oakland County Parks and Recreation staff member shall be ex officio
members without a vote. Members of the parks and recreation advisory board shall serve
without pay. In the case of the delegate from either the Lamphere School District Board or
the Madison School Board or both, the said school boards may designate an alternate school
district delegate who shall sit only in the absence of the regularly appointed school district
delegate and who shall have the same authority and powers as such regularly appointed
school district delegate. In the case of the delegate from the city council, the city council may
designate an alternate city council delegate who shall sit only in the absence of the regularly
appointed city council delegate and who shall have the same authority and powers as such
regularly appointed city council delegate. In the case of the resident at-large delegates, the
mayor with the approval of the city council, may designate two (2) alternate delegates who
shall sit only in the absence of a regularly appointed resident at-large delegate and who shall
have the same authority and powers as such appointed resident at-large delegate.
SECTION 2. Repealer.
All ordinances, or parts of ordinances, in conflict with this ordinance are repealed only to
the extent necessary to give this ordinance full force and effect.
SECTION 3. Severability.
Should any section, subdivision, clause, or phrase of this ordinance be declared by the
courts to be invalid, the validity of the ordinance as a whole, or in part, shall not be affected other
than the part invalidated.
SECTION 4. Savings.
All proceedings pending and all rights and liabilities existing, acquired or incurred at the
time this ordinance takes effect, are saved and may be consummated according to the law in
force when they were commenced.
SECTION 5. Effective Date.
This ordinance as ordered shall take effect Ten (10) days after its adoption and upon
publication.
SECTION 6. Inspection.
A copy of this ordinance may be inspected or purchased at the City Clerk's office
between the hours of 8:00 a.m. and 11:30 a.m. and between the hours of 12:30 p.m. and 4:30
p.m. on regular business days.
Madison Heights Parks & Recreation
Advisory Board - Minutes
Thursday, July 20, 2017
City Hall – Executive Conference Room
I.
Call to Order
Jerry Dzeroogian called the meeting to order at 5:36 pm.
II.
Roll Call
Present: Ronald Butcher, Jerry Dzeroogian, Roslyn Grafstein, Jeremy Carroll (alternate), Erica
Bednarski-Smith, Robert Corbett, Michael Hohner, Lauren Mexico, Joe Vitali, and Kirby
Rochester.
Absent: Earl Stone, Rick Lewis, Brian Gettel, Ryan McCann, Lily Cochenour, and Bishop
Foley Student Representative.
Additional people present: Corey Almas (Streets and Facilities Supervisor)
Motion by Michael Hohner to excuse the absences of Earl Stone, Brian Gettel, and Ryan
McCann, seconded by Jerry Dzeroogian – unanimous approval.
III.
Approval of the Minutes – March 16, 2017
A. Motion by Michael Hohner, Second by Robert Corbett – unanimous approval.
IV.
Unfinished Business
A. None
V.
Meeting Open to the Public
A. None
VI.
Student Report
A. Madison High School – Lily Cochenour absent.
B. Lamphere High School - Lauren Mexico reported:
a. Football and soccer teams are beginning practicing.
b. Spring sports had good seasons.
VII.
Council Report
Robert Corbett reported:
A. Discussion of New Business item A. Oakland County Parks and Recreation (OCPR) Staff
Member joining the Parks and Recreation Advisory Board:
a. City staff has had discussions with OCPR regarding adding an Ex-officio staff
member to Board. OCPR has nominated Matt Pardy (Red Oaks Park Supervisor)
and Tom Hughes (Southern Oakland County Parks Supervisor) as alternate.
b. Once motioned and approved an ordinance amendment will have to be taken to
Council and approved.
c. Roslyn Grafstein asked what the benefit would be. Joe Vitali responded that it
would increase communication and allow both parties to know more about what is
being offered in the City.
d. Erica stated that she would have expected this to have already been in place.
e. Motion by Jerry Dzeroogian to “recommend an ex-officio advisory board slot for
one Oakland County Parks and Recreation staff position.” Second by Roslyn
Grafstein – unanimous approval.
B. Presentation of New Business item B. Presentation/Discussion on Swing Sets in Park
System.
a. See attached PowerPoint Presentation
b. Robert Corbett passed around examples of ADA compliant swings that may wish to
be added to current plans for swings in parks.
c. Joe Vitali asked that the Board look at the presentation and Master Plan and visit the
parks to discuss action plan for budgeted swing set replacement.
C. Red Oaks Water Park voucher program was very successful. Program exhausted its $5,000
budget in 8 days. Council will be looking for further funding to extend program.
D. Council and Staff will begin working on next fiscal year’s Goal Proposals in the coming
months.
VIII.
School Board Representative Report
A. Madison District – Michael Hohner reported:
a. Madison Elementary will be back in school August 8th.
B. Lamphere District – Ryan McCann absent.
IX.
Administration Report
Joe Vitali reported:
A. Topics were discussed in Council Report.
X.
Community Coalition Report
No Report
XI.
Recreation Report
Kirby Rochester reported:
A. Summer Camp program is a success again this year with both age groups of camp full based
on number of staff and camper ratios. 4-7 year olds with 20 and 8-12 year olds with 30.
B. Softball and T-Ball seasons are wrapping up. Softball continues to grow with 50 girls this
season and T-Ball is holding steady with 90 children.
C. City Wide Golf Outing will take place August 4 at Glen Oaks County Golf Course.
Registration is $100 and includes green fees, cart, breakfast, lunch, dinner, two drinks and a
guaranteed prize. Outing is in need of golfers but has plenty of sponsorship support.
D. 5k was held April 16th and had 200 runners and walkers. Ron Butcher asked about holding
a fall event as 5k’s are very popular events. Kirby replied that it hadn’t been discussed
previously but was not out of the question and would be considered going forward.
E. Recreation and DPS staff has begun work on the Fall Brochure/Newsletter that covers
September through December. Have a strong listing of programs but are always interested
in offering new programs for residents.
F. Roslyn Grafstein asked about space issues that were discussed at previous meeting. Kirby
responded that there is still limited space but the department works to offer as much as
possible with space available. Madison Schools have recently opened up pool for use and
offered gym space for gymnastics program and Lamphere Schools continues to offer space
as needed.
G. Jerry Dzeroogian asked about Pre-4th Festival. Joe replied that Festival was a success with
good turnout and a great show.
XII.
Streets/Facilities Report
Corey Almas reported:
A. DPS is currently operating is summer mode which involves patching potholes, chip list service,
water main installation, building maintenance, park maintenance, water service, and street
sweeping.
B. Current and/or projected City park projects include:
a. Picnic table and bleacher board repairs (city wide) with GM Student Corp assistance.
b. Playground equipment inspections.
c. Trail cleanup and cut-back.
d. Memorial tree plaque inspection and replacement (Rosie’s & Civic, city-wide survey is
pending).
e. Thorough litter and graffiti sweeps of the parks, playgrounds, pavilions, courts, ball fields,
etc.
f. Weekly ball field maintenance.
C. New sidewalk at Huffman Park is complete, providing access to the drinking fountain and
restrooms.
D. Recreation baseball/softball leagues are winding down.
E. Soccer fields have been top dressed and seeded.
F. Ambassador Park parking lot reconstruction is tentatively scheduled for the spring of 2018.
Additional funding to support the project from the County (CDBG) is pending.
XIII.
New Business
A. Oakland County Parks and Recreation (OCPR) Staff Member joining Board – discussed in
Council Report A.
B. Presentation/Discussion on Swing Sets in Park System – discussed in Council Report B.
XIV.
Adjournment
Motion to adjourn at 6:41 by Robert Corbett and second by Michael Hohner – unanimous approval.
CITY OF MADISON HEIGHTS
ELECTRONIC COUNCIL AGENDA REQUEST FORM
SUBMITTED TO:
Mayor Brian Hartwell and City Council
SUBMITTED BY:
Niccolas J. Grochowski, Assistant City Attorney DATE:
FOR CONSIDERATION AT THE COUNCIL MEETING OF:
09/06/17
09/11/17
ACTION REQUESTED
PRESENTATION
FUTURE PUBLIC HEARING
PUBLIC HEARING – SPECIAL APPROVAL
BID AWARDS / PURCHASES
PUBLIC HEARING – OTHER
ORDINANCE - FIRST
COMMUNICATION
ORDINANCE - SECOND
REPORT
OLD BUSINESS
✔
DESCRIPTION OF ITEM
Proposed Ordinance Amendment regarding waiving EMS response fees for residents
IF ORDINANCE, CITE TITLE/CHAPTER SECTIONS
Chapter 12, Article V, Section 12-105
POLICY CONSIDERATION
2017-18 Goal Proposal – q (Adopted Goal H), approved by Council as part of the goals process, aimed to
eliminate billing for emergency medical response costs for residents of the City. The Proposed Ordinance
Amendment would waive emergency medical response costs, not paid for or covered by their insurance
carrier, for a responsible party that is a resident who is permanently residing in the City of Madison Heights.
FINANCIAL IMPACT
No Impact
Fee Waiver Proposed
Budgeted Fund Name(s)
Department Name
101-044-6707-000
Appropriated in Acct. No.
Budget Amount
Amount Available in Acct.
Second Account Number
Budget Amount
Amount Available in 2nd Acct.
Revenue Generated
Other Comments This will reduce Ambulance Revenue approximately $19,535 per year.
($19,535)
REVIEW CHECKLIST
DEPARTMENT
Niccolas J. Grochowski, Assistant City Attorney
DEPARTMENT
CITY MANAGER
DATE
09/06/17
DATE
Melissa R. Marsh, Acting City Manager
See P:\SHARED\COUNCIL AGENDA\FORMS
Rev. January 2004
DATE
ITEM #
09/06/17
G-2
Sherman & Sherman, P.C._________________________
30700 Telegraph Road, Suite 3420
Bingham Farms, MI 48025-4590
(248) 540-3366 Telephone
(248) 540-5959 Fax
Larry H. Sherman
Jeffrey A. Sherman
Niccolas J. Grochowski
______
September 5, 2017
Mayor Brian Hartwell and
Members of City Council
City of Madison Heights
300 West Thirteen Mile Road
Madison Heights, MI 48071
Re:
Proposed Ordinance Amendment waiving EMS fees for residents
Dear Mayor Hartwell and Members of City Council:
Attached is a copy of 2017-18 Goal Proposal – q (Adopted Goal H), which was
approved by Council as part of the goals process. The purpose of the goal is to
eliminate billing for emergency medical response costs for residents of the City.
Attached for your consideration is a Proposed Ordinance Amendment that would
waive emergency medical response costs, not paid for or covered by their insurance
carrier, for a responsible party that is a resident who is permanently residing in the City
of Madison Heights.
For your convenience, I have attached the edited version and a clean version of
the Proposed Ordinance Amendment for your consideration. Should you have any
further questions concerning this matter, please do not hesitate to contact me. I
remain,
Very Truly Yours,
/S/ Niccolas J. Grochowski
Niccolas J. Grochowski
Assistant City Attorney
2017-18 Goal Proposal – q
Title:
Modify Policy to Waive Resident Portion of EMS Transport Fee
Submitting Department:
Type:
Councilman Corbett
Ongoing Proposal:
X
New Proposal:
Positions Involved:
Start Date (month/yr):
01/17
Completion Date (month/yr):
06/18
City Council, City Manager, Fire Chief, Deputy City Manager, Billing Company
Finance Requirement:
Funding Source: General Fund (General Operating Millage, ALS Millage)
Projected Cost: $19,535 plus staff time for verification of residence
Description of Need:
Councilman Corbett has proposed that the City institute a policy of waiving the resident portion of EMT
transport fees not covered by insurance or medicare. The rationale is that residents are already paying for the
service in the form of the City’s tax millages (General Operating, ALS, V, and Police and Fire Pension).
Currently, the City’s vendor, Accumed, bills insurance and medicare (if applicable) first, unless the patient
receives an insurance payment, and then bills the patient, whether resident or non-resident, for the unpaid
balance. Delinquent non-resident accounts are sent to a collection agent. Delinquent resident accounts are
billed three times, and if not paid, are then written off. This goal proposal would eliminate billing for all
residents for any amount unpaid by insurance or medicare.
Following is the breakdown of FY 2015-16 Ambulance Revenue:
$383,300
19,535
33,320
$436,155
$21,983
$71,531
Paid by Insurance/Medicare
Paid by Resident Patients
Paid by Non-Resident Patients
Total Collected in FY 2015-16
Delinquent Non-Resident Amount Sent to Collections
Delinquent Resident Amount Written Off
Scope of Proposal/Planned Actions:
1.
2.
3.
4.
5.
6.
Draft Council Policy.
Approval of New Council Policy.
Adjust revenue projections in FY 2017-18 Proposed Budget.
Approval of FY 2017-18 Proposed Budget.
Work out arrangements with Accumed.
Include explanatory letter with billing.
P:\GOALS\2017-18\Proposals\Council\$2,000 - $29,999\q -Eliminate Resident Portion of EMS Transport Fee.doc
ORDINANCE NO. 2121
CITY OF MADISON HEIGHTS,
OAKLAND COUNTY, MICHIGAN
AMENDMENT TO THE CODE OF ORDINANCES
An Ordinance to amend Ordinance No. 571, being an Ordinance codifying and adopting a
new Code of Ordinances for the City of Madison Heights by amending Chapter 12, Article V,
Section 12-105 of the Code of Ordinances, City of Madison Heights, Michigan, to provide for the
billing of the costs and expenses for emergency response and to provide an exception for permanent
residents of the City for emergency medical response costs.
THE CITY OF MADISON HEIGHTS ORDAINS:
SECTION 1. Amendment.
That Chapter 12, Article V, Section 12-105 of the Code of Ordinances, City of Madison
Heights, Michigan, is hereby amended in its entirety to read as follows:
Sec. 12-105. - Billing.
(a)
Once the amount of a responsible party's liability for the costs and expenses of response
has been determined, that amount shall be billed to the responsible party and/or their
insurance carrier by a department or agent of the city, as designated and provided in a
resolution and contract approved by the city council.
(1)
Exception: A resident who is permanently residing in the City of Madison
Heights shall not be liable for emergency medical response costs not paid for by
their insurance carrier for an emergency medical response under this Article.
A resident may be provided a billing statement for purposes of submission to
their insurance carrier for payment of emergency medical response costs on
behalf of the resident to the City of Madison Heights.
(b)
When a particular emergency service directly benefits more than one responsible party,
each responsible party so benefited shall be jointly and severally liable for the expense of
the emergency response. For the purposes of an emergency response involving a motor
vehicle, occupants other than the operator and the registered owner shall not be liable for
the expense of the emergency response. For purposes of an emergency response involving
real property, occupants other than the owner, lessor, lessee and operator shall not be
liable for the expense of the emergency response.
(c)
The costs and expenses of response shall constitute a debt of the responsible party and is
collectible by the city in the same manner as in the case of an obligation under a contract,
express or implied. If, in fact, the costs and expenses of response are recoverable under an
insurance policy, it shall be the duty of the responsible party to notify the city within 30
days of the incident of the name and address of the insurance company issuing the policy
and the policy number.
SECTION 2. Repealer.
All ordinances, or parts of ordinances, in conflict with this ordinance are repealed only to the
extent necessary to give this ordinance full force and effect.
SECTION 3. Severability.
Should any section, subdivision, clause, or phrase of this ordinance be declared by the courts
to be invalid, the validity of the ordinance as a whole, or in part, shall not be affected other than the
part invalidated.
SECTION 4. Savings.
All proceedings pending and all rights and liabilities existing, acquired or incurred at the
time this ordinance takes effect, are saved and may be consummated according to the law in force
when they were commenced.
SECTION 5. Effective Date.
This ordinance as ordered shall take effect Ten (10) days after its adoption and upon
publication.
SECTION 6. Inspection.
A copy of this ordinance may be inspected or purchased at the City Clerk's office between
the hours of 8:00 a.m. and 11:30 a.m. and between the hours of 12:30 p.m. and 4:30 p.m. on regular
business days.
ORDINANCE NO. 2121
CITY OF MADISON HEIGHTS,
OAKLAND COUNTY, MICHIGAN
AMENDMENT TO THE CODE OF ORDINANCES
An Ordinance to amend Ordinance No. 571, being an Ordinance codifying and adopting a
new Code of Ordinances for the City of Madison Heights by amending Chapter 12, Article V,
Section 12-105 of the Code of Ordinances, City of Madison Heights, Michigan, to provide for the
billing of the costs and expenses for emergency response and to provide an exception for permanent
residents of the City for emergency medical response costs.
THE CITY OF MADISON HEIGHTS ORDAINS:
SECTION 1. Amendment.
That Chapter 12, Article V, Section 12-105 of the Code of Ordinances, City of Madison
Heights, Michigan, is hereby amended in its entirety to read as follows:
Sec. 12-105. - Billing.
(a)
Once the amount of a responsible party's liability for the costs and expenses of response
has been determined, that amount shall be billed to the responsible party and/or their
insurance carrier by a department or agent of the city, as designated and provided in a
resolution and contract approved by the city council.
(1)
Exception: A resident who is permanently residing in the City of Madison Heights
shall not be liable for emergency medical response costs not paid for by their
insurance carrier for an emergency medical response under this Article. A resident
may be provided a billing statement for purposes of submission to their insurance
carrier for payment of emergency medical response costs on behalf of the resident to
the City of Madison Heights.
(b)
When a particular emergency service directly benefits more than one responsible party,
each responsible party so benefited shall be jointly and severally liable for the expense of
the emergency response. For the purposes of an emergency response involving a motor
vehicle, occupants other than the operator and the registered owner shall not be liable for
the expense of the emergency response. For purposes of an emergency response involving
real property, occupants other than the owner, lessor, lessee and operator shall not be
liable for the expense of the emergency response.
(c)
The costs and expenses of response shall constitute a debt of the responsible party and is
collectible by the city in the same manner as in the case of an obligation under a contract,
express or implied. If, in fact, the costs and expenses of response are recoverable under an
insurance policy, it shall be the duty of the responsible party to notify the city within 30
days of the incident of the name and address of the insurance company issuing the policy
and the policy number.
SECTION 2. Repealer.
All ordinances, or parts of ordinances, in conflict with this ordinance are repealed only to the
extent necessary to give this ordinance full force and effect.
SECTION 3. Severability.
Should any section, subdivision, clause, or phrase of this ordinance be declared by the courts
to be invalid, the validity of the ordinance as a whole, or in part, shall not be affected other than the
part invalidated.
SECTION 4. Savings.
All proceedings pending and all rights and liabilities existing, acquired or incurred at the
time this ordinance takes effect, are saved and may be consummated according to the law in force
when they were commenced.
SECTION 5. Effective Date.
This ordinance as ordered shall take effect Ten (10) days after its adoption and upon
publication.
SECTION 6. Inspection.
A copy of this ordinance may be inspected or purchased at the City Clerk's office between
the hours of 8:00 a.m. and 11:30 a.m. and between the hours of 12:30 p.m. and 4:30 p.m. on regular
business days.
Regular Meeting
Madison Heights City Council
Madison Heights, Michigan
August 28, 2017
A Regular Meeting of the Madison Heights City Council was held on Monday,
August 28, 2017 at 7:30 p.m. in the Municipal Building at 300 West Thirteen
Mile Road, Madison Heights, Michigan.
Present:
Mayor Hartwell, Mayor Pro Tem Bliss, Councilmembers Clark,
Corbett, Gettings, Scott and Soltis. City Manager Myers,
Assistant City Attorney Grochowski, and City Clerk Printz.
The invocation was offered by Councilwoman Scott and was followed by the
Pledge of Allegiance to the Flag.
CM-17-223.
Meeting Open to the Public.
Gloria Moore, 27368 Dartmouth, asked why the City would pay for a roof for the
Nature Center if it is owned by Oakland County. City Manager Myers responded
that the City owns the property, but Oakland County leases it. The City has a
cost-share agreement for maintenance of the property with Oakland County.
The amount the City is considering authorizing later in this meeting for the
Nature Center roof replacement is in compliance with the cost-share agreement.
Ms. Moore also commented that the Friends of the Madison Heights Area Senior
Citizens will be having a meeting Thursday, September 19th, at 7:00 p.m. at
Wilkinson Middle School. All are welcome. She thanked Mayor Hartwell for
attending the coming to community BBQ, Councilwoman Scott for providing a
side dish, Mayor Pro Tem Bliss for attending with his family and helping with the
cleanup, and all of the other community members for their assistance and
participation in the event.
James Capizzo, 863 Venoy, asked if the City website will have information on the
upcoming City election and whether there is going to be a candidate debate. City
Clerk Printz responded that currently the election date and voting locations are
on the website. Ms. Printz added that there is a Meet the Candidate Night at City
Hall on Wednesday, September 13th and in conjunction with that event, the City
will be demonstrating the new voting equipment.
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CM-17-224.
Renewal of Entertainment Permit with Big Five
Entertainment, d/b/a Augie’s Lounge, 31660 John R.
Motion by Councilman Clark, seconded by Councilman Corbett, to renew the
Entertainment Permit with Big Five Entertainment, d/b/a/ Augie’s Lounge,
31660 John R, for a period of two (2) years with the next annual review to take
place on or about August 1, 2019.
Yeas:
Nays:
Corbett, Gettings, Scott, Soltis, Clark, Bliss, Hartwell
None
Motion Carried
CM-17-225.
Renewal of Entertainment Permit with Madison Heights
Robin, Inc. d/b/a Red Robin Restaurant, 31805 John R.
Motion by Councilwoman Scott, seconded by Councilman Corbett, to renew the
Entertainment Permit with Madison Heights Robin, Inc. d/b/a Red Robin
Restaurant, 31805 John R for a period of two (2) years with the next annual
review to take place on or about August 1, 2019.
Yeas:
Nays:
Gettings, Scott, Soltis, Clark, Corbett, Bliss, Hartwell
None
Motion Carried
CM-17-226.
Red Oaks Nature Center Roof Replacement Project.
Motion by Councilman Corbett, seconded by Councilman Clark, to approve the
Red Oaks Nature Center Roof Replacement Project with Howell Construction, the
sole bidder through the Oakland County process, with a cost not to exceed
$16,945.50.
Yeas:
Nays:
Scott, Soltis, Clark, Bliss, Corbett, Gettings, Hartwell
None
Motion Carried
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08-28-17
CM-17-227.
DTE Purchase Agreement for Streetlighting Improvements
on West Gardenia.
Motion by Councilman Gettings, seconded by Mayor Pro Tem Bliss, to authorize
the City Manager to sign a Purchase Agreement with The Detroit Edison
Company for the replacement and upgrade of eight (8) span lights along West
Gardenia in an amount not to exceed $11,834.45.
Yeas:
Nays:
Soltis, Clark, Bliss, Corbett, Gettings, Scott, Hartwell
None
Motion Carried
CM-17-228.
Sewer Camera Replacement and Trailer Retrofit Project.
Motion by Mayor Pro Tem Bliss, seconded by Councilman Corbett, to approve
the purchase of an Envirosight Rovver X sewer camera inspection system, with
the options identified, and the buildout of the existing trailer from Bell
Equipment of Lake Orion, in the amount of $105,000 through the MiDEAL
Cooperative Bid.
Yeas:
Nays:
Clark, Bliss, Corbett, Gettings, Scott, Soltis, Hartwell
None
Motion Carried
CM-17-229.
Ordinance 2119 – Amendment to Add One Ex-Officio
Member to the Parks and Recreations Advisory Board and
Amend the Total Number of Board Members, First
Reading.
Motion by Councilman Corbett, seconded by Councilwoman Scott, to approve
Ordinance 2119 an Amendment to Add One Ex-Officio Member to the Parks and
Recreation Advisory Board and amend the total number of Board members on
first reading by number and title only as follows:
ORDINANCE NO. 2119
CITY OF MADISON HEIGHTS,
OAKLAND COUNTY, MICHIGAN
AMENDMENT TO THE CODE OF ORDINANCES
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An Ordinance to amend Ordinance No. 571, being an Ordinance codifying
and adopting a new Code of Ordinances for the City of Madison Heights by
amending Chapter 19, Article III, Section 19-28 of the Code of Ordinances,
City of Madison Heights, Michigan, to provide for the creation of a parks
and recreation advisory board and to establish the composition of the
parks and recreation advisory board by adding an additional ex officio
member from the Oakland County Parks and Recreation Department and
amend the total number of Board members.
Yeas:
Nays:
Bliss, Corbett, Gettings, Scott, Soltis, Clark, Hartwell
None
Motion Carried
CM-17-230.
Minutes.
Motion by Mayor Pro Tem Bliss, seconded by Councilman Corbett, to adopt the
Regular Meeting minutes of August 14, 2017, as printed.
Yeas:
Nays:
Corbett, Gettings, Scott, Soltis, Clark, Bliss, Hartwell
None
Motion Carried
CM-17-231.
Re-Appointment to the Crime Commission.
Motion by Councilman Clark, seconded by Councilwoman Scott, to confirm the
Mayor’s appointment of Marilyn Mayle to the Crime Commission with a term
expiring 09-12-20.
Yeas:
Nays:
Gettings, Scott, Soltis, Clark, Bliss, Corbett, Hartwell
None
Motion Carried
CM-17-232.
Mayor and Council - Comments.
Councilman Corbett expressed his condolences to the family of Talley Madosky
and acknowledged her volunteer work at the Nature Center, stating that she was
a lovely and kind person and requested that the City prepare a Condolence
Resolution.
He wished everyone a safe Labor Day weekend and echoed
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Councilwoman’s Scott’s prayer comments pertaining to the hurricane and the
City of Houston.
Mayor Pro Tem Bliss thanked Mr. Vitale for the information he provided on the
sewer camera replacement agenda item.
He concurred with Ms. Scott’s
comments on the Houston hurricane, and stated that his thoughts and prayers
go out to everyone experiencing this. He encouraged everyone to help however
they can. He stated that the City recently had four excellent community events
including the Solberg Community Carnival, the Friends of the Madison Heights
Area Senior Citizen’s Community Picnic, the Central Church Movie Night, and
the Chamber of Commerce sponsored Trucks, Trucks, Trucks event. These great
events bring the community together and are great to be part of. He added that
he would like to see an Art Fair in the City of Madison Heights, and announced
that he was vetting a proposal and will be discussing it at future meeting. He
also stated that the City will soon be considering the establishment of an Arts
and Culture Advisory Board that may be able to assist the City with an Art Fair.
Councilman Gettings concurred with the request for a Condolence Certificate for
Mrs. Madosky noting that she had 2500 volunteer hours at the Nature Center,
and in 2001 was named the Madison Heights Volunteer of the Year. He stated
that she was a good lady and she will be missed.
Assistant City Attorney Grochowski had no comments this evening.
City Manager Myers announced that Ms. Madosky’s family will be holding a
memorial service for her at St. Vincent Ferrer on September 10th and that the
City is going to invite the family to attend the September 11th City Council
meeting to receive the Condolence Resolution. He echoed the comments on the
City of Houston disaster, and noted that the Trucks, Trucks, Trucks event had
400 attendees.
Councilman Clark stated that candidates are campaigning on the issue of blight
in the City.
He suggested that the City enlist seniors to patrol the
neighborhoods and look for blight. He is not proposing they have any authority,
but rather assist with identifying problems. He suggested they monitor and
report to the City on a monthly basis to assist the code officer and requested
that staff report back on the suggestion.
Councilwoman Scott concurred with Councilman Clark’s suggestion and noted
that the idea deserves exploring. She expressed her condolences of the passing
of Talley Madosky and noted that she had privilege of working with her at Nature
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Center for approximately 15 years. She was wonderful person and nice to work
alongside of and that the City will really miss her.
Councilman Soltis stated that he wrote a letter to editor of the Detroit News in
response to an article on August 23rd. He read his letter, which stated that he
was speaking out in defense of the SWAT team members, and he believes and
trusts in these officers. He also stated that he took his son to the Selfridge Air
Show which was a great event and he thinks that the United States Flag should
always be respected.
Mayor Hartwell thanked Mayor Pro Tem Bliss for chairing the last meeting in his
absence. He noted that Councilwoman Scott’s words on the hurricane were
inspiring. He stated that the Red Cross is reputable and helps in catastrophes
like this. He stated that he attended the Chinese Cultural Center Healthy
Gardening event and noted that the Cultural Center offered to host a fall festival
or farmers market for the City. The City or a charity would need to do the
promotion and organize, but their facilities could be used. He announced that
the Mayor of Royal Oak has challenged the City to a recycle competition. He
stated that a year or two ago a City business experienced a fire. There is an
Organization that is promoting HVAC ventilation systems for businesses and he
suggested that a resolution reminding businesses of the importance of HVAC
ventilation systems and the need for regular inspections so that in the event of a
fire, the damage can be contained. Mayor Hartwell concluded his comments by
noting that tonight’s meeting covered topics that aren’t necessarily fun or
exciting, but are necessary for the proper functioning of a city.
CM-17-232.
Adjournment.
There being no further business, the meeting was adjourned at 8:44 p.m.
Brian C. Hartwell
Mayor
Cheryl E. Printz
City Clerk
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