ApeosPort-II C7500/C6500/C5400, DocuCentre

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are
trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare is a registered trademark of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, and Mac OS are registered trademarks of Apple Computer, Inc.
PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.
RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United
States and/or other countries.
RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation or Fuji Xerox Co.,
Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation or Fuji Xerox Co., Ltd.
Table of Contents
Table of Contents
Table of Contents ........................................................................................................ 1
1
Before Using the Machine ........................................................................................ 7
Preface ........................................................................................................................ 8
Types of Manuals ........................................................................................................ 9
Using This Guide ....................................................................................................... 10
Organization of This Guide ................................................................................... 10
Conventions .......................................................................................................... 11
Safety Notes .............................................................................................................. 13
Electrical Safety .................................................................................................... 14
Machine Installation .............................................................................................. 15
Operational Safety ................................................................................................ 16
Consumable.......................................................................................................... 19
Regulation ................................................................................................................. 20
Radio Frequency Emissions (Class B) ................................................................. 20
Product Safety Certification (CB) .......................................................................... 20
Regulatory Information for RFID ........................................................................... 20
Environment .............................................................................................................. 21
Legal Notice............................................................................................................... 22
2
Product Overview .................................................................................................... 23
Machine Components................................................................................................ 24
Power On / Off........................................................................................................... 31
Powering On ......................................................................................................... 31
Powering Off ......................................................................................................... 31
Circuit Breaker........................................................................................................... 32
Power Saver Mode .................................................................................................... 33
Changing the Power Saver Mode Change Interval............................................... 33
Exiting the Power Saver Mode.............................................................................. 35
Interface Cables ........................................................................................................ 36
Using the USB Interface ....................................................................................... 36
Using the Ethernet Interface ................................................................................. 36
Control Panel............................................................................................................. 37
Full Size Color UI (Optional) ................................................................................. 39
Customizing the Control Panel ............................................................................. 41
Entering Text ............................................................................................................. 46
3
Copy.......................................................................................................................... 47
Copying Procedure.................................................................................................... 48
Step 1 Loading Documents................................................................................... 48
Step 2 Selecting Features..................................................................................... 50
1
Step 3 Entering a Quantity.....................................................................................51
Step 4 Starting the Copy Job.................................................................................51
Step 5 Confirming the Copy Job in Job Status ......................................................53
Operations during Copying.........................................................................................54
Stopping the Copy Job ..........................................................................................54
Changing the Number of Copies ...........................................................................55
Interrupting the Copy Job ......................................................................................56
General Settings.........................................................................................................57
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................57
Paper Supply (Selecting the Paper for Copying) ...................................................60
Output Color (Selecting a Color Mode)..................................................................62
Original Type (Selecting the Document Type).......................................................65
Copy Output (Specifying Finishing Options)..........................................................65
Multiple-Up (Copying Multiple Pages onto One Sheet) .........................................66
Lighten/Darken (Adjusting the Copy Density)........................................................66
Image Quality .............................................................................................................67
Original Type (Selecting the Document Type).......................................................67
Image Options (Adjusting Copy Density / Sharpness / Saturation of images).......68
Image Enhancement (Erasing the Background Color
of Documents / Adjusting Contrast) .......................................................................69
Color Effects (Selecting an Image Quality)............................................................70
Color Balance (Adjusting Color Balance) ..............................................................70
Color Shift (Adjusting the Color Tone) ...................................................................71
Gloss Level (Enhancing Gloss of the Document) ..................................................72
Layout Adjustment......................................................................................................73
Book Copying (Copying Facing Pages onto Separate Sheets) .............................73
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages).............................74
Original Size (Specifying the Scan Size for the Document)...................................76
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......76
Edge Erase (Erasing Edges and Margin Shadows of the Document) ...................77
Image Shift (Adjusting the Image Position)............................................................79
Image Rotation (Changing the Orientation of Images) ..........................................81
Invert Image (Making Reversed Copies of Images) ..............................................82
Original Orientation (Specifying the Orientation of Loaded Documents) ...............83
2 Sided Copying (Making 2 Sided Copies) ............................................................83
Output Format ............................................................................................................85
Booklet Creation (Creating a Booklet) ...................................................................85
Covers (Attaching Covers to Copies) ....................................................................88
Transparency Separators (Inserting Blank Sheets between Transparencies) ......90
Multiple-Up (Copying Multiple Pages onto One Sheet) .........................................91
Poster (Making Enlarged Copies Spread over Multiple Sheets)............................92
Repeat Image (Making Multiple Copies on One Sheet) ........................................93
Annotation (Adding a Stamp/a Date/Page Numbers to Copies)............................93
Watermark (Printing Control Numbers on the Background of Copies) ..................99
Secure Watermark (Managing Document Security) ............................................102
2
Table of Contents
Tab Margin Shift (Copying on Tab Stock Paper) ................................................ 103
Output Orientation (Specifying Face Up or Down).............................................. 104
Folding (Outputting Bi-Folded/Tri-Folded Paper)................................................ 105
Preset Repeat Image (Making Multiple Copies on a Single Sheet) .................... 105
2 Sided Copying (Making 2 Sided Copies) ......................................................... 106
Copy Output (Specifying Finishing Options) ....................................................... 106
ID Card Copying (Copying Both Sides of an ID Card) ........................................ 108
Job Assembly .......................................................................................................... 109
Build Job (Processing Documents Scanned
with Different Settings as One Job) .................................................................... 109
Sample Set (Checking the Finished Output of the Copy) ................................... 113
Combine Original Sets (Adding Originals) .......................................................... 114
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area)............................................... 116
Stored Programming........................................................................................... 117
4
Scan ........................................................................................................................ 119
Scanning Procedure ................................................................................................ 120
Step 1 Loading Documents................................................................................. 120
Step 2 Selecting Features................................................................................... 122
Step 3 Starting the Scan Job .............................................................................. 124
Step 4 Confirming the Scan Job in Job Status ................................................... 125
Step 5 Saving the Scanned Data........................................................................ 125
Operations during Scanning .................................................................................... 126
Stopping the Scan Job........................................................................................ 126
Changing Scan Settings ..................................................................................... 127
E-mail ...................................................................................................................... 128
Address Book...................................................................................................... 129
Keyboard............................................................................................................. 131
Add Me................................................................................................................ 132
Recipient(s)......................................................................................................... 132
From.................................................................................................................... 133
Subject ................................................................................................................ 134
Message ............................................................................................................. 134
Scan to Mailbox ....................................................................................................... 135
Network Scanning (ApeosPort models only) ........................................................... 136
Scan to PC .............................................................................................................. 138
Transfer Protocol ................................................................................................ 139
Address Book...................................................................................................... 139
Browse... ............................................................................................................. 140
Specifying a Destination ..................................................................................... 140
General Settings...................................................................................................... 142
Scanning Color (Selecting a Color Mode)........................................................... 142
2 Sided Originals (Scanning Both Sides of a Document) ................................... 143
Original Type (Selecting the Document Type) .................................................... 144
3
File Format (Selecting a File Format for Output Data).........................................145
Image Quality ...........................................................................................................152
Photographs (Scanning a Color Photograph)......................................................152
Image Options (Adjusting Scan Density and Image Sharpness).........................153
Image Enhancement (Erasing the Background Color
of Documents/Adjusting Contrast) .......................................................................153
Shadow Suppression (Suppressing the Document Background)........................154
Color Space (Specifying Color Space) ................................................................154
Layout Adjustment....................................................................................................155
Scan Resolution (Specifying a Scanning Resolution)..........................................155
2 Sided Originals (Scanning Both Sides of a Document) ....................................155
Book Scanning (Scanning Facing Pages on Separate Sheets) ..........................156
Original Size (Specifying an Scan Size) ..............................................................157
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....157
Edge Erase (Erasing Edges and Margin Shadows in the Document) .................158
Reduce/Enlarge (Specifying a Scanning Ratio)...................................................160
Output Format ..........................................................................................................161
Image Compression (Specifying an Image Compression Ratio
When Scanning) ..................................................................................................161
Read Receipts .....................................................................................................162
Split Send (Sending in Sections) .........................................................................162
File Name (Specifying a Name for the File to be Sent) .......................................163
Reply To (Specifying a Reply Address) ...............................................................163
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ........164
Document Name (Specifying a Name for the File to be Saved) ..........................165
Encryption (Sending E-mail Encrypted by S/MIME)
(ApeosPort models only) .....................................................................................165
Digital Signature (Sending E-mail with
a Digital Signature by S/MIME) (ApeosPort models only) ..................................165
Login Name (ApeosPort models only) .................................................................166
Password (ApeosPort models only).....................................................................166
Meta Data (ApeosPort models only)....................................................................166
5
Send from Mailbox .................................................................................................167
Mailbox Operating Procedure...................................................................................168
Step 1 Opening the [Send from Mailbox] Screen ................................................168
Step 2 Selecting a Mailbox ..................................................................................168
Step 3 Checking/Selecting Mailbox Documents ..................................................169
Step 4 Operating Mailbox Documents .................................................................169
Selecting a Mailbox ..................................................................................................170
Checking/Operating Documents in a Mailbox ..........................................................171
Checking Document Details .....................................................................................173
Printing Documents in a Mailbox..............................................................................174
Configuring/Starting Job Flow ..................................................................................177
Job Flow Restrictions...........................................................................................181
4
Table of Contents
6
Stored Programming............................................................................................. 183
Stored Programming Overview ............................................................................... 184
Registering/Deleting/Renaming Stored Programs................................................... 185
Registering Stored Programs.............................................................................. 186
Registering Stored Programs for Build Job......................................................... 187
Deleting Stored Programs................................................................................... 187
Entering/Changing a Stored Program Name ...................................................... 188
Assigning/Changing Icons for Stored Programs ................................................. 188
Calling a Stored Program ........................................................................................ 189
Calling a Stored Program for Build Job............................................................... 190
7
Job Flow Sheets .................................................................................................... 191
Job Flow Procedure................................................................................................. 192
Step 1 Opening the [Job Flow Sheets] Screen ................................................... 192
Step 2 Selecting a Job Flow Sheet ..................................................................... 192
Step 3 Confirming/Changing the Job Flow Sheet ............................................... 193
Step 4 Starting the Job Flow Sheet .................................................................... 193
Selecting/Changing a Job Flow Sheet..................................................................... 194
8
Web Applications .................................................................................................. 197
Web Applications..................................................................................................... 198
Accessing Web Applications ................................................................................... 199
9
Computer Operations............................................................................................ 201
Features Overview .................................................................................................. 202
Print Driver .......................................................................................................... 202
Network Scanner Utility2..................................................................................... 204
CentreWare Internet Services............................................................................. 205
Printing .................................................................................................................... 209
E-mail Printing ......................................................................................................... 210
Setup................................................................................................................... 210
Sending E-Mail.................................................................................................... 210
Importing Scanned Data.......................................................................................... 212
Importing to a TWAIN Compatible Application.................................................... 212
Importing Using Mailbox Viewer2 ....................................................................... 214
Importing Using CentreWare Internet Services .................................................. 216
Importing with the WebDAV Protocol.................................................................. 217
10 Server Fax .............................................................................................................. 219
About Server Fax..................................................................................................... 220
Fax Procedure ......................................................................................................... 221
Step 1 Loading Documents................................................................................. 221
Step 2 Selecting Features................................................................................... 223
Step 3 Specifying Destinations ........................................................................... 224
Step 4 Starting the Fax Job ................................................................................ 224
5
Step 5 Confirming the Fax Job in Job Status ......................................................225
Operations during Faxing .........................................................................................227
Stopping the Fax Job...........................................................................................227
Changing the Scan Settings ................................................................................228
General Settings.......................................................................................................229
Next Recipient (Sending Faxes to Multiple Recipients).......................................229
Specifying a Destination Using the Address Book...............................................229
Specifying a Destination Using the Keyboard Screen .........................................230
Removing/Confirming a Recipient .......................................................................231
Lighten/Darken (Adjusting Fax Density) ..............................................................231
2 Sided Originals (Transmitting 2-sided Originals) ..............................................231
Original Type (Selecting the Document Type).....................................................233
Resolution (Specifying the Scanning Resolution)................................................233
Layout Adjustment....................................................................................................234
Original Size (Specifying the Scan Size for the Original).....................................234
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....235
Book Scanning (Scanning Facing Pages onto Separate Sheets) .......................236
Reduce/Enlarge (Specifying a Scan Ratio) .........................................................237
Transmission Options...............................................................................................238
Delayed Start (Specifying Send Time).................................................................238
11 Glossary ..................................................................................................................241
Glossary ...................................................................................................................242
Index...............................................................................................................................247
6
1 Before Using the Machine
This chapter describes how to use this guide, as well as safety notes and legal
notice you need to read before using the machine.
z
Preface .........................................................................................................8
z
Types of Manuals ......................................................................................... 9
z
Using This Guide ........................................................................................10
z
Safety Notes ...............................................................................................13
z
Regulation...................................................................................................20
z
Environment................................................................................................21
z
Legal Notice................................................................................................22
1 Before Using the Machine
Preface
Before Using the Machine
Thank you for selecting the Fuji Xerox ApeosPort-II C7500/C6500/C5400,
DocuCentre-II C7500/C6500/C5400 (hereafter referred to as “the machine”).
This guide explains how to operate the machine and the precautions that must be
followed during operation. To get the most out of the machine and to use it effectively,
be sure to read this guide before use.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
1
For instructions on configuring your network environment, refer to the Administrator
Guide. For information about optional accessories for the printer functionality, also refer
to the guide provided with each optional accessory.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS
3260)]. The equipment is manufactured under an ISO 9001 Quality System. The
equipment is also certified in compliance with applicable standards by various
national bodies.
The equipment was tested and is certified by the New Zealand Ministry of
Commerce in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which
relates to radio frequency interference regulations, and also complies with the
Australian Communication Authority requirements.
NOTE: Machines intended for use in South Korea and Taiwan have been certified
separately in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the
connection of external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.
8
Types of Manuals
Types of Manuals
Included Manuals
Several manuals are included with this product. They are referred to as accompanying
manuals.
These accompanying manuals include descriptions on configurations and operation of
the product.
The following manuals are included with the machine.
„User Guide (this guide)
Describes all the necessary steps for copy/print/scan.
Before Using the Machine
We provide the following guides for optimum usage of the machine.
1
„Administrator Guide
Aimed toward machine administrators, as a guide to setting up the network
environment and to solving problems that may occur with the machine.
„Quick Reference Guide
Introduces the basic operations of the machine, as well as daily management and
maintenance.
„Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM of the Driver CD Kit.
Guides for Optional Accessories
Optional accessories are also available for the machine. User Guides are provided with
the optional accessories exclusively for ApeosPort-II C7500/C6500/C5400,
DocuCentre-II C7500/C6500/C5400. These User Guides are referred to as "guides for
optional accessories". Guides for optional accessories are provided in two forms, as
printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.
9
1 Before Using the Machine
Using This Guide
Before Using the Machine
This guide provides all the necessary copy/print/scan operating procedures, and
precautions.
Organization of This Guide
This guide consists of the following chapters.
„1 Before Using the Machine
Describes how to use this guide as well as cautions on using the product safely and
legally.
1
„2 Product Overview
Describes machine’s basic information such as the names of components, how to
switch on and off, how to use the touch screen, and how to set the power saver feature.
„3 Copy
Describes the copy features and operations.
„4 Scan
Describes the scan features and operations.
„5 Send from Mailbox
Describes the mailbox features and how to work with mailboxes.
„6 Stored Programming
Describes the stored programming feature.
„7 Job Flow Sheets (ApeosPort models only)
Describes operations using a job flow created on a remote system.
„8 Web Applications (ApeosPort models only)
Describes the operations to connect to web applications.
„9 Computer Operations
Describes operations performed from a computer, such as printing documents,
importing scanned documents, as well as using CentreWare Internet Services.
„10 Server Fax
Describes the server fax features and operations.
„11 Glossary
A glossary of terms used in this guide.
10
Using This Guide
Conventions
The screen images and illustrations that are used in this guide are based on the
machine configuration with the various options. Some of the items in the screen
images may not be displayed or there may be features that cannot be used
depending on the machine configuration.
z
In this document, "Computer" refers to a personal computer or workstation.
z
z
Before Using the Machine
z
The following terms are used in this guide:
Important
: Indicates important information that you should read.
Note
: Indicates additional information on operations or features.
The following symbols are used in this guide:
"
[
"
]
:
• A cross-reference included in this guide.
:
• Refers to names of CD-ROM, features, and touch screen
messages and input text.
:
• Refers to folders, files, applications, button or menu names
displayed in the touch screen.
1
• The names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
<
> button :
Indicates a hardware button on the computer.
<
> key
:
Indicates a key on the keyboard of the computer.
:
• Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [System
Settings] > [Setup Menu] > [Mailbox]", this means that you
need to select [System Settings], select [Setup Menu], and
then select [Mailbox].
>
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
• The reference is indicated in the following manner:
"Refer to "6 System Settings" > "Common Settings" > "Audio
Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Settings" in chapter 6 System Settings of the Administrator
Guide.
11
1 Before Using the Machine
z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF):Loading with one of the long edges of the document or
paper.
Before Using the Machine
, ,Short Edge Feed (SEF):Loading with one of the short edges of the document
or paper.
1
12
LEF Orientation
SEF Orientation
Paper feed direction
Paper feed direction
Safety Notes
Safety Notes
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
WARNING
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
Caution
Flammable Explodable
Electric
shock
Heated
surface
Moving
object
Pinched
fingers
A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
Prohibited
No fire
Do not
touch
Do not use
Do not
in bathroom tear down
Keep away
from wet
Never
touch
A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Instructions
Unplug
Ground/
Earth
13
Before Using the Machine
Before using this product, read "Safety Notes" carefully for safety use.
1
1 Before Using the Machine
Electrical Safety
Before Using the Machine
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
1
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. If the plug doesn't fit to the outlet,
contact an electrician to replace the outlet to avoid risk of electric shock. Never
use an earthed adapter plug to connect the product to the electrical outlet that
has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hand. It may cause electric shock.
Do not place an object on the power cord
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
Switch off and unplug the product when it is not used over weekends or long
holidays. It may cause deterioration of insulations and eventually electric
shock or a fire accident.
14
Safety Notes
Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox representative.
Machine Installation
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z In the place receiving direct sunlight
z Near cookers or humidifiers
Locate this product on the level and sturdy surface that can withstand a weight
of 470 Kg. Otherwise, if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product. Poor ventilation may cause overheat and a fire
accident.
Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.
ApeosPort
20
817
1721
469
561
20
1574
80
323
(mm)
1674
15
Before Using the Machine
Once a month, switch off this product and check if
z
the power cord is plugged firmly into an electrical outlet;
z the plug is not excessively heated, rusted or bent;
z
the plug and electrical outlet are free of dust; and
z the power cord is not cracked or worn down.
1
1 Before Using the Machine
ApeosPort and C-Finisher with Booklet Maker (optional)
20
Before Using the Machine
817
1721
469
561
2096
20
80
323
1
(mm)
2196
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
Front
Back
Front
Back
10°
Left
Left
Right
10° 10°
Right
10°
Always lock the wheels of this product after installation. Otherwise, it may fall
over or slide and cause injuries.
To keep this product in a good performance and condition, always use it in the
following environment:
z
Temperature: 10 - 32°C
z
Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
Operational Safety
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
16
Safety Notes
Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:
Liquid container such as flower vases or coffee cups
z Metal parts such as staples or clips
z Heavy objects
z
Before Using the Machine
To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.
z The product emits smoke or its surface is unusually hot.
z
The product emits unusual noise or odor.
z
The power cord is cracked or worn down.
z
A circuit breaker, fuse or any other safety device is activated.
z
Any liquid is spilled into the product.
z The product is soaked in water.
z Any part of the product is damaged.
1
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as carbonic paper or coated paper. When
paper jam occurs, it may cause short-circuit and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.
Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
Keep electrical and mechanical safety interlocks effective. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
17
1 Before Using the Machine
Before Using the Machine
A ground fault interrupter is embedded
in this product. If current leakage
occurs, the ground fault interrupter
automatically cuts off power circuit to
prevent electric shock and a fire
accident. The ground fault interrupter is
normally ON ("|"). Check once a month
if the ground fault interrupter works
properly in accordance with the
following procedure:
Circuit breaker
Test button
(1) Press TEST button to turn off the
ground fault interrupter.
(2) Check the indication ("O"). It means that the ground fault interrupter circuit
works properly.
(3) Return the ground fault interrupter switch to ON ("|").
1
If the circuit does not work properly, contact your local Fuji Xerox
representative.
Do not attempt to remove a paper jammed deeply inside the product,
particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the product promptly and contact your local
Fuji Xerox representative.
Never touch the paper output area of the finisher during operation. It may
cause injuries.
Be careful in removing jammed staples.
Be careful not to get injured by waste staples when detaching a staple dust
box.
Waste staples may come out with output paper. Be careful not to get injured
by the staples.
Never touch safety interlocks. When a front cover is open, safety interlocks
become activated to stop the machinery. Do not apply pressure on safety
interlocks with a coin or screwdriver. Otherwise, the machinery may become
activated and cause injuries.
Do not staple punched holes of paper. Sharp points of a staple may cause
injuries.
Do not apply excessive force to hold thick document on the platen glass. It may
break the glass and cause injuries.
To move this product to another location, contact your local Fuji Xerox
representative.
Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
18
Safety Notes
Consumable
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
Keep the drum and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.
When replacing the drum and toner cartridges, be careful not to spill the toner.
In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as
well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth
with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
19
Before Using the Machine
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.
1
1 Before Using the Machine
Regulation
Before Using the Machine
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B digital
device, pursuant to the International Standard for Electromagnetic Interference (CISPR
Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand. These limits
are designed to provide reasonable protection against harmful interference in a
residential installation. This product generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does cause harmful
interference to radio or television reception, which can be determined by turning this
product off and on, the user is encouraged to try to correct the interference by one or
more of the following measures:
1
z
Reorient or relocate the receiving antenna.
z
Increase the separation between this product and the receiver.
z
Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this product not specifically approved by Fuji Xerox may
void the user’s authority to operate this product.
Product Safety Certification (CB)
This product has been tested and found to comply with IEC60950-1:ed.1 and certified
by NEMKO.
NEMKO : IEC60950-1:ed. 1
Regulatory Information for RFID
This product contains Radio Frequency Identification system device (RFID) and it is
certified in compliance with applicable local laws and/or regulations.
20
Environment
Environment
Emissions of dust, ozone and styrene from this product have been tested and found
to comply with the Eco Mark criteria on chemical emission for copiers. According to
the test procedures defined by the German Blue Angel RAL-UZ62: 2002, the test
was performed under the condition of monochrome copying, using the toner type
ApeosPort-II C7500/C6500/C5400 DocuCentre-II C7500/C6500/C5400 Toner
(Black) that is recommended for this product.
z
Disconnect Device
The power cable is the disconnect device for this product. It is attached on the rear
panel of this product as a plug-in device. To cut off all electrical power from the
product, disconnect the power cable from the electrical outlet.
z
For environmental protection and efficient use of resources, Fuji Xerox reuses
returned toner cartridges to make recycle parts, recycle materials or energy
recovery.
z
Proper disposal is required for drums and toner cartridges no longer needed. Do not
open drum and toner cartridge containers. Return them to your local Fuji Xerox
representative.
Before Using the Machine
z
1
21
1 Before Using the Machine
Legal Notice
Before Using the Machine
Copying or printing certain documents may be illegal in your country. Penalties of fines
or imprisonment may be imposed on those found guilty. The following are examples of
items that may be illegal to copy or print in your country.
z
Currency
z
Banknotes and checks
z
Bank and government bonds and securities
z
Passports and identification cards
z
Copyright material or trademarks without the consent of the owner
z
Postage stamps and other negotiable instruments
1
This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.
22
2 Product Overview
This chapter describes machine’s basic information such as the names of
components, how to switch on and off, how to use the touch screen, and how to
set the power saver feature.
z
Machine Components.................................................................................24
z
Power On / Off ............................................................................................31
z
Circuit Breaker ............................................................................................32
z
Power Saver Mode .....................................................................................33
z
Interface Cables..........................................................................................36
z
Control Panel ..............................................................................................37
z
Entering Text ..............................................................................................46
2 Product Overview
Machine Components
This section describes the main components and functions of the machine.
1
2
3
4
Product Overview
15
14
5
13
2
6
12
7
11
10
9
8
16
No.
24
17
Component
Function
1
Duplex automatic
document feeder
(250 sheets)
Automatically feeds 2 sided originals from a stack.
2
Document glass
Originals are loaded.
3
Control panel
Consists of operation buttons, LED indicators, and a touch screen.
Refer to "Control Panel" (P.37).
4
Power switch
Switches the power of the machine on/off.
Machine Components
No.
Component
Function
Toner cover
Open this cover to replace toner cartridges.
6
Front cover
Open this cover to access the insides of the machine to clear paper
jams or replace consumables.
7
Tray 1, 2, 3, 4
Accommodates paper.
8
Bottom left cover
Open this cover to access the insides of the machine to clear paper
jams.
If the Tray 6 is installed in the machine, move the Tray 6 to the left first.
9
Locking casters
Used for locking the wheels of the machine. Lock these casters after
moving the machine to its installation site.
10
Tray 6 (optional)
Accommodates paper.
11
Tray 6 top cover
Move the Tray 6 to the left and then open this top cover to clear paper
jams.
12
Tray 5 (Bypass)
Used for loading non-standard paper (thick-stock paper, and other
special media) that cannot be loaded in the Trays 1 to 4, and 6.
13
Tray 5 (Bypass) top cover
Open the top cover to clear paper jams.
14
USB 2.0 interface
connector
Connected to a USB cable.
15
10BASE-T / 100BASE-TX
connector
Connected to a network cable.
16
Full size color UI
(When attached on the left
side)
Provides operation buttons, LED indicators, and a touch screen.
For details, refer to "Full Size Color UI (Optional)" (P.39).
The illustration shows the full size color UI attached on the left side of
the machine.
17
Full size color UI
(When attached on the right
side)
Provides operation buttons, LED indicators, and a touch screen.
For details, refer to "Full Size Color UI (Optional)" (P.39).
The illustration shows the full size color UI attached on the right side of
the machine.
Product Overview
5
2
25
2 Product Overview
19
22
20 21
18
23
24
34
Product Overview
33
25
2
26
32
27
31
30
No.
29
28
Component
Function
18
Left cover
The left cover slightly opens when the top cover is opened. Open this
cover widely to clear paper jams.
19
Top cover
Open this cover to access the insides of the machine to clear paper
jams.
20
<Confirmation> indicator
This indicator lights to confirm that the document is loaded correctly.
21
Document guides
Use this guides to align the edges of the document.
22
Document feeder tray
Load documents here.
23
Document output tray
Receives scanned documents.
24
Document stopper
Used when copying or scanning large size documents such as A3.
Open the stopper rightward when using it.
25
Output tray
Receives output paper.
Two types of trays are available: a normal output tray and an optional
offset stacking tray.
When the optional offset stacking tray is attached and A4 or smaller size
paper is to be output, do not use the extension flap.
26
Circuit breaker
This breaker automatically turns the machine off when a current leakage
is detected.
27
Lower-rignt cover
Open this cover to clear paper jams.
When a finisher is attached, open the front cover of the finisher first, and
then open this lower-rignt cover.
28
Waste toner bottle cover
Open this cover to access the insides of the machine to replace the
waste toner bottle.
29
Waste toner bottle
Used to collect waste toner.
26
Machine Components
No.
Component
Function
Fuser
Fuses toner on paper. Do not touch this unit as it is extremely hot.
31
Lever
Used to draw out the transfer unit.
32
Transfer unit
Transfers toner images on the drum to paper. Open this cover to access
the insides of the machine to clear paper jams.
33
Drum cartridge
Contains photoconductors R1, R2, R3, and R4.
34
Toner cartridge
Contains Black (K1 and K2), Cyan (C), Magenta (M), and Yellow (Y)
toner (image forming powder).
Product Overview
30
2
27
2 Product Overview
„C-Finisher, C-Finisher with Booklet Maker
2
1
3
4
Product Overview
5
6
2
9
7
8
No.
Component
1
Punch scrap container
Receives punch scraps from the puncher. Draw out the box when
throwing the scraps away.
2
Output tray
Receives documents.
3
Exit cover
Open this cover to access the insides of the machine to clear paper
jams.
4
Finisher tray
Stapled or punched documents are delivered.
5
Staple cartridge
Contains staples. Pull out the cartridge to clear staple jams, or to
replace with a new cartridge.
6
Booklet tray
(C-Finisher with Booklet
Maker only)
Documents are delivered here when Folding is selected in the booklet
creation function.
7
Front cover
Open this cover to access the insides of the machine to clear paper or
staple jams, replace staples, or throw punch dust away.
8
Booklet unit
(C-Finisher with Booklet
Maker only)
Folds documents in half and staples the folded documents.
9
Booklet staple cartridges
Two staple cartridges for booklet creation (gutter). Take the cartridges
out when clearing staple jams, or when replacing them with new ones.
Note
28
Function
• The C-Finisher and the C-Finisher with Booklet Maker are optional. In some sections of this
guide, they are referred to as "finisher".
Machine Components
„Booklet Finisher D2
1
2
3
4
Product Overview
2
5
14
13
12
6
11
10
9
8
7
No.
Component
Function
1
Interposer (Cover/
separator tray)
Load paper for covers or separators. Paper loaded here is not used for
copying or printing.
2
De-curl button
Press this button to decurl copies.
3
Output tray
Receives copies when you select [Automatic sorting], [Collated], or
[Uncollated].
4
Finisher tray
Receives stapled, punched and Z-folded copies.
5
Booklet output tray
Receives copies when you select [Bi-Fold] or [Bi-Fold + Stapling].
6
Booklet output tray button
Press this button to deliver booklets to removal position.
7
Right cover
Open this cover to clear paper jams, replace a staple cartridge, or
remove jammed staples or punch scraps.
8
Staple cartridges for
booklet
Two staple cartridges for booklet. Remove these cartridges when
replacing them with new ones, or when clearing staple jams.
9
Staple scrap container
Receives scraps from the stapler. Take this container out when
replacing it with a new one.
10
Staple cartridge
Contains staples. Take this cartridge out when replacing the cartridge
with a new one, or when clearing staple jams.
29
2 Product Overview
No.
11
Component
Punch scrap container
*1
Function
Holds punch scraps. Take this container out when removing scraps.
Receives copies when you select [Tri-Fold In] or [Tri-Fold Out].
12
Tri-Fold output tray
13
Tri-Fold output tray button*1 Press this button to open the Tri-Fold output tray.
14
Left cover
Open this cover to access the inside of the machine to clear paper jams.
*1 Only available when D2 Folder Unit is installed.
Product Overview
Note
2
30
• The Booklet Finisher D2 is optional. In some sections of this guide, it is referred to as
"finisher".
Power On / Off
Power On / Off
Turn on the power before operating the machine.
The machine is ready for copy and print operation within 150 seconds after the power
is turned on. The time may vary depending on the machine configuration.
Turn the machine off at the end of the day or when it is not in use for a long period of
time. If you want to reduce power consumption, use the power saving feature.
Product Overview
Important • Switching off the power of the machine may cause loss of data being processed.
For information on the power saving feature, refer to "Power Saver Mode" (P.33).
Powering On
The procedure for turning on the power is as follows.
1
2
Open the cover and press the
power switch to the [ | ] position to
turn the power on.
Note
• The “Please wait...” message
indicates that the machine is
warming up. The machine
cannot be used during
warming up.
Powering Off
The procedure for turning the power off is as follows.
Important • Switching off the power of the machine may cause loss of data being processed.
1
Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator is not lit.
Important • Never turn the power off in the following instances:
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While jobs are being scanned
2
Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Note
• Before you turn the power back on after turning it off, first make sure that the touch screen
has gone out.
31
2 Product Overview
Circuit Breaker
The machine is provided with a
circuit breaker.
In the event of a current leakage,
the breaker will automatically cut off
the power circuit to prevent any
leakage or fire from occurring.
Product Overview
The circuit breaker is normally
pressed to the upper side, as
shown in the figure on the right.
Circuit breaker
If the circuit breaker is pressed to
the lower side, unusual conditions
may occur. Please contact our Customer Support Center.
For information on how to check if the circuit breaker is working, refer to "Safety Notes" (P.13)
2
32
Power Saver Mode
Power Saver Mode
The machine is installed with a Power Saver feature that will automatically cut off the
electricity to the machine if no copy or print data is received for a certain duration.
The Power Saver feature has two modes: [Low Power mode] and [Sleep mode].
„Low Power Mode
In this mode, the power to the control panel and fuser unit is lowered to save power.
The touch screen goes out, and the <Power Saver> button on the control panel lights.
To use the machine, press the <Power Saver> button. The <Power Saver> button goes
out to indicate that the Power Saver feature is cancelled.
„Sleep Mode
2
In this mode, the power is lowered more than in the Low Power mode.
The touch screen goes out, and the <Power Saver> button on the control panel lights.
To use the machine, press the <Power Saver> button. The <Power Saver> button goes
out to indicate that the Power Saver feature is cancelled.
Changing the Power Saver Mode Change Interval
The procedure for setting the Power Saver feature is as follows.
To activate the Power Saver feature, set both the times until the activation of Low
Power Mode and Sleep Mode.
Note
1
• The time to activation of Low Power Mode and Sleep Mode can each be specified in 1
minute increments, from 1 to 240 minutes.
Press the <Log In/Out> button.
1
2
3
4
5
6
7
8
9
0
#
<Log In/Out>
button
C
2
Enter the Administrator ID with the
numeric keypad or a keyboard
displayed by pressing [Keyboard],
and select [Confirm].
Note
Product Overview
The machine enters the Low Power mode after the preset time has elapsed if the
machine is left unused for a fixed period of time.
The machine then enters the Sleep mode if a further preset time elapses.
• The default Administrator ID is
"11111". When using the
Authentication feature, a
passcode is required. The
default passcode is "x-admin".
33
2 Product Overview
Product Overview
3
Select [System Settings].
4
Select [System Settings].
5
Select [Common Settings].
6
Select [Machine Clock/Timers].
7
Select [Auto Power Saver/Energy
Saver], and select [Change
Settings].
2
34
Power Saver Mode
8
Using [ ] and [ ], configure a
power saver mode migration time
from 1 to 240 minutes, in 1 minute
increments.
Set the time to move to the [Low Power Mode] after the last operation.
Note
• The default for [From Last Selection to Low Power Mode] is [15] minutes. The Low Power
Mode cannot be disabled.
„From Last Selection to Sleep Mode
2
Set the time to move to the [Sleep Mode] after the last operation.
Note
• The default for [From Last Selection to Sleep Mode] is 60 minutes. Configure the [From Last
Selection to Sleep Mode] time to be longer than the [From Last Selection to Low Power
Mode] time.
9
Select [Save].
10
Select [Close] repeatedly until the [System Settings] screen is displayed.
11
Select [Exit] to exit the System Administration mode.
Exiting the Power Saver Mode
The following describes how to exit the Power Saver mode.
The Power Saver mode is exited in the following instances:
1
z
Pressing the <Power Saver> button
z
Receiving data
z
Selecting [Apply] in CentreWare Internet Services
Press the <Power Saver> button.
<Power Saver>
button
1
2
3
4
5
6
7
8
9
0
#
Product Overview
„From Last Selection to Low Power Mode
C
35
2 Product Overview
Interface Cables
When connecting the machine directly to a computer, use either the parallel interface
or USB interface. When connecting to a network, use the Ethernet interface.
Using the USB Interface
Product Overview
1
Ensure that the machine is off.
2
Connect the USB interface cable to
the USB 2.0 interface connector on
the side of the machine.
2
3
Connect the other end of the USB
interface cable to a computer.
4
Switch on the machine.
5
Restart the computer.
The USB interface supports USB 2.0.
This section describes the installation procedure for the USB interface.
For details of setting items, refer to "8 Printer Environment Settings" > "Installing When Using USB
Port" in the Administrator Guide.
Using the Ethernet Interface
The Ethernet interface supports the following 2 types.
z
100BASE-TX
z
10BASE-T
This section describes the installation procedure for the Ethernet interface.
1
Ensure that the machine is off.
2
Connect the network cable to the
Ethernet interface connector.
Note
3
36
• Prepare a network cable
suitable for your network
connection. When changing
the network cable, consult our
customer engineers.
Switch on the machine.
Control Panel
Control Panel
The following describes the names and functions of components on the control panel.
1
23
Online
4
5
6
Review Machine Status
Job Status
7
Log In/Out
8
9
Power Saver
(
Job in
Memory
1
2
10
3
Interrupt
Custom 2
4
5
6
Custom 3
7
8
9
0
#
11
Stop
12
Start
All Services
Dial Pause
18 17 16
No.
Component
13
Speed Dial
C
15
Product Overview
Clear All
Copy
2
14
Function
1
Touch screen
Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations
and set features.
2
<Online> indicator
Lights when the machine is sending or receiving data to or from a client.
3
<Job in Memory> indicator
Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For information
on [Stored Documents List], refer to "4 Job Status" > "Printing and Deleting
Stored Documents" in the Administrator Guide.
4
<Job Status> button
Press this button to check or cancel the current job, to check or print
saved documents, or to check completed jobs.
5
<Review> button
Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy and scan features whose settings have
changed from the defaults.
6
<Machine Status> button
Press this button to check the machine status and meters, to check the
status of consumables, and to print reports.
7
<Log In/Out> button
Press this button to display a login screen for the System Administrator
or for the users managed by the authentication feature.
8
<Power Saver> button
If the machine is not operated for a while, the machine's power
consumption is lowered to enter the power saver mode. In the power
saver mode, this button lights up. To cancel the power saver mode,
press this button again.
9
Power switch
Switches the power of the machine on/off.
10
<Clear All> button
Returns the settings you made to their default values, to return the
machine to the same status as when it is powered on.
37
2 Product Overview
No.
Product Overview
Component
Function
11
<Interrupt> button/indicator
Press this button to suspend a copy or print job in progress to have the
machine process another job. During the Interrupt mode, the <Interrupt>
button lights up. Pressing the <Interrupt> button again exits the Interrupt
mode and resumes the suspended job.
In this manual, this button is indicated as the <Interrupt> button.
Some types of jobs cannot be executed in the Interrupt mode. For details, refer
to "15 Appendix" > "Notes and Restrictions" > "Notes and Restrictions in the
Interrupt Mode" in the Administrator Guide.
12
<Stop> button
Press this button to stop the current copy job or communications.
13
<Start> button
Press this button to start copying or scanning.
14
Numeric keypad
Use the numeric buttons on the keypad to enter the number of copies,
passwords and other numerical values.
In this manual, these buttons are indicated as the “numeric keypad”.
15
<C (Clear)> button
Press this button if you have entered a wrong numerical value with the
numeric keypad.
In this manual, this button is indicated as the <C> button.
16
<Dial Pause> button
Used to insert a pause into a destination number.
17
<Custom> buttons
(<Copy>, <Custom 2>,
<Custom 3> buttons)
Used to call their associated features.
To the buttons, you can assign [Language] or any features displayed on
the [All Services] screen.
2
For information on assigning features to the buttons, refer to "6 System
Settings" > "Common Settings" > "Screen/Button Settings" in the
Administrator Guide.
18
38
<All Services> button
Used to display the [All Services] screen.
You can change the features that appear in the [All Services] screen. For
details, refer to "6 System Settings" > "Common Settings" > "Screen/Button
Settings" in the Administrator Guide.
Control Panel
Full Size Color UI (Optional)
The following describes the names and functions of components on the control panel.
Product Overview
2
No.
Component
Function
1
Touch screen
Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations
and set features.
2
<Custom> buttons
(<Copy>, <Custom 2>,
<Custom 3> buttons)
Used to call their associated features.
To the buttons, you can assign [Language] or any features displayed on
the [All Services] screen.
For information on assigning features to the buttons, refer to "6 System
Settings" > "Common Settings" > "Screen/Button Settings" in the
Administrator Guide.
3
<All Services> button
Used to display the [All Services] screen.
You can change the features that appear in the [All Services] screen. For
details, refer to "6 System Settings" > "Common Settings" > "Screen/Button
Settings" in the Administrator Guide.
39
2 Product Overview
No.
Product Overview
2
Component
Function
4
<Power Saver> button
If the machine is not operated for a while, the machine's power
consumption is lowered to enter the power saver mode. In the power
saver mode, this button lights up. To cancel the power saver mode,
press this button again.
5
<Clear All> button
Returns the settings you made to their default values, to return the
machine to the same status as when it is powered on.
6
<Interrupt> button/indicator
Press this button to suspend a copy or print job in progress to have the
machine process another job. During the Interrupt mode, the <Interrupt>
button lights up. Pressing the <Interrupt> button again exits the Interrupt
mode and resumes the suspended job.
In this manual, this button is indicated as the <Interrupt> button.
Some types of jobs cannot be executed in the Interrupt mode. For details, refer
to "15 Appendix" > "Notes and Restrictions" > "Notes and Restrictions in the
Interrupt Mode" in the Administrator Guide.
7
<Stop> button
Press this button to stop the current copy job or communications.
8
<Start> button
Press this button to start copying or scanning.
9
Numeric keypad
Use the numeric buttons on the keypad to enter the number of copies,
passwords and other numerical values.
In this manual, these buttons are indicated as the “numeric keypad”.
10
<C (Clear)> button
Press this button if you have entered a wrong numerical value with the
numeric keypad.
In this manual, this button is indicated as the <C> button.
11
<Dial Pause> button
Used to insert a pause into a destination number.
12
<Log In/Out> button
Press this button to display a login screen for the System Administrator
or for the users managed by the authentication feature.
13
<Machine Status> button
Press this button to check the machine status and meters, to check the
status of consumables, and to print reports.
14
<Review> button
Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy and scan features whose settings have
changed from the defaults.
15
<Job Status> button
Press this button to check or cancel the current job, to check or print
saved documents, or to check completed jobs.
16
Brightness dial
Adjusts the brightness of the touch screen. Use this dial to enhance or
decrease the contrast.
17
<Job in Memory> indicator
Lights when data is stored in the machine's memory.
You can check stored documents in [Stored Documents List]. For information
on [Stored Documents List], refer to "4 Job Status" > "Printing and Deleting
Stored Documents" in the Administrator Guide.
18
40
<Online> indicator
Lights when the machine is sending or receiving data to or from a client.
Control Panel
Customizing the Control Panel
Use the following procedure to select the screen to be displayed when the machine is
turned on or exited from the Power Saver mode, to select the screen to be displayed
after Auto Clear, to assign features to <Custom> buttons, and to select the features to
be displayed on the [All Services] screen.
1
Press the <Log In/Out> button.
2
3
4
5
6
7
8
9
0
#
<Log In/Out>
button
Product Overview
1
C
2
Enter the Administrator ID with the
numeric keypad, and select
[Confirm].
Note
2
• The default Administrator ID is
"11111". When using the
Authentication feature, a
passcode may be required.
The default passcode is "xadmin".
3
Select [System Settings].
4
Select [System Settings].
41
2 Product Overview
Product Overview
5
Select [Common Settings].
6
Select [Screen/Button Settings].
7
Select the item to be set or
changed.
2
Setting the Initial Screen
Set the screen to be displayed after turning the machine on or exiting the Power Saver
mode. This section describes how to set the [Send from Mailbox] screen as the initial
screen, as an example.
1
Select [Screen Default], and select
[Change Settings].
2
Select [Send from Mailbox].
Note
42
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Control Panel
Setting the Screen to be displayed after Auto Clear
Set the screen to be displayed after Auto Clear. You can select from [Last Selection
Screen] and [All Services].
1
Select [Screen After Auto Clear],
and select [Change Settings].
2
Select [Last Selection Screen] or
[All Services].
Product Overview
Customizing the [All Services] Screen
By selecting features and their positions, you can customize the [All Services] screen
that is displayed when you press the <All Services> button on the control panel.
The following are the factory default features displayed on the [All Services] screen.
Note
• Unsupported features will not be displayed on the screen. Abnormal features will be grayed
out on the screen.
z
Copy
z
E-mail
z
Scan to Mailbox
z
Network Scanning
(ApeosPort models only)
z
Scan to PC
z
Send from Mailbox
z
Stored Programming
z
Job Flow Sheets
(ApeosPort models only)
z
Web Applications
z
Language
z
Screen Contrast
z
Setup Menu
z
Calibration
z
Print Mode
43
2
2 Product Overview
The following is the procedure to change the [Language] button displayed at the upper
right corner of the [All Services] screen to the [Sample Print] button, as an example.
1
Select [All Services - Additional],
and select [Change Settings].
2
Select [Language].
Note
Product Overview
3
Select [Sample Print].
Note
2
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
• The layout of buttons in this
screen is corresponding to the
layout of those on the [All
Services] screen.
• You cannot assign the same
feature to more than one
button.
„All Services
You can select a service button.
Service buttons are the oval buttons in the [All Services] screen.
If you select [Not Set], the selected button position will remain empty.
„All Services - Additional Features
You can select an additional feature button. Additional features appear in the [All
Services] screen as rectangular buttons.
If you select [Not Set], the selected button position will remain empty.
Assigning Features to <Custom> Buttons
Assign features to the <Custom> buttons on the control panel: Custom 1 to Custom 3.
By assigning features to the <Custom> buttons, you can switch to the features without
returning to the [All Services] screen. If you do not want to assign any feature to a
button, select [Not Set].
By factory defaults, [Copy] is assigned to the <Copy> button and no feature is assigned
to the <Custom 2> or <Custom 3> button. The features assigned to the buttons are
selected from the features displayed on the [All Services] screen and [Language].
Attach the labels included in this product when you have changed the assignment. If
you have used a feature for which no label is provided, use a blank label and write down
the feature using a permanent marker, and then attach the label to the appropriate
button.
44
Control Panel
The following is the procedure to assign [Send from Mailbox] to the <Custom 2> button,
as an example. The same procedure can be used for the <Custom 3> button.
1
Select [Custom Button 2], and
select [Change Settings].
2
Select [Send from Mailbox].
Note
Product Overview
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Changing the Feature Screen
2
You can customize the screen layouts for the following features listed on the [All
Services] screen.
z
Copy
z
E-mail
z
Scan to Mailbox
z
Network Scanning (ApeosPort models only)
z
Scan to PC
For information on how to change the settings, refer to "6 System Settings" > "Copy Mode Settings" and
"6 System Settings" > "Scan Mode Settings" in the Administrator Guide.
Screen Contrast
The [Screen Contrast] button on the [All Services] screen allows you to adjust the
contrast of the screen.
45
2 Product Overview
Entering Text
During operations, a screen for entering text sometimes appears. This section
describes how to enter text.
Product Overview
2
You can enter the following characters: numerals, letters, and symbols.
Item
Description
Entering letters and numerals
If you select [Shift], uppercase letters appear. To return to
the lowercase letters, select [Shift] again.
Entering symbols
Select [Symbol].
Note
46
• Depending on the keyboard, the [Symbol] button
may be displayed as [More Characters].
Entering a space
Select [Space].
Deleting characters
Select [Backspace]. You can delete one character at a
time.
3 Copy
This chapter describes the basic copy procedures and the copy features
provided by the machine.
z
Copying Procedure .....................................................................................48
z
Operations during Copying .........................................................................54
z
General Settings .........................................................................................57
z
Image Quality..............................................................................................67
z
Layout Adjustment ......................................................................................73
z
Output Format.............................................................................................85
z
Job Assembly ...........................................................................................109
3 Copy
Copying Procedure
This section describes the basic copy procedures. The following shows the reference
section for each procedure.
Step 1 Loading Documents .........................................................................................................48
Step 2 Selecting Features ............................................................................................................50
Step 3 Entering a Quantity ..........................................................................................................51
Step 4 Starting the Copy Job.......................................................................................................51
Step 5 Confirming the Copy Job in Job Status ...........................................................................53
Step 1 Loading Documents
There are two methods for loading documents:
Copy
„Document Feeder
3
z
Single sheet
z
Multiple sheets
„Document Glass
z
Single sheet
z
Bound documents, such as books
Document Feeder
The document feeder supports single and multiple sheet documents with sizes from
140 x 210 mm (A5, 5.5 x 8.5 inches) to 297 x 432 mm (A3, 11 x 17 inches).
The document feeder automatically detects standard size documents. For nonstandard size documents, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Document)" (P.76).
Note
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information about paper size settings, refer
to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings" in
the Administrator Guide.
The document feeder accepts the following number of sheets.
Number of
Sheets
Document Type (Weight)
Lightweight paper (38 - 49 g/m2)
250 sheets
Plain paper (50 - 80 g/m2)
250 sheets
2
Heavyweight paper (81 - 128 g/m )
150 sheets
2
100 sheets
Heavyweight paper (129 - 200 g/m )
For information about copying mixed sized documents, refer to "Mixed Sized Originals (Scanning
Different Size Documents Simultaneously)" (P.76).
Important • To avoid paper jams, use the document glass for folded or creased documents.
• Two sided scanning of lightweight paper 38 - 49 g/m2 is not supported.
48
Copying Procedure
1
Remove any paper clips and
staples before loading the
document.
2
Adjust the movable document
guides to match the size of the
document loaded.
Note
3
• When loading a large
document such as A3, open
the document stopper
rightward.
Place the document (the front side
of 2-sided document) face up in the
center of the document feeder.
Note
Document stopper
Indicator
Copy
• The indicator lights up when
the document is loaded
correctly.
3
Document Glass
The document glass supports a single sheet, a book, or other similar documents up to
297 x 432 mm (A3, 11 x 17 inches).
Important • After using the document glass, close the document cover.
The document glass automatically detects standard size documents. For non-standard
size documents, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Document)" (P.76).
Note
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings"
in the Administrator Guide.
CAUTION
Do not apply excessive force to hold thick document on the platen glass. It may break
the glass and cause injuries.
1
Open the document cover.
Important • Ensure that a screen is
displayed on the control
panel, and then load a
document. If a document is
loaded before a screen is
displayed, the machine may
not properly detect the
document size.
49
3 Copy
2
Place the document face down,
and align it against the top left
corner of the document glass.
3
Close the document cover.
Note
• When a standard size
document is placed on the
document glass, the size of
the document is displayed in
the message area.
Step 2 Selecting Features
You can select copy features under [Copy] on the [All Services] screen.
Note
• Features displayed may vary depending on the model of your machine.
Copy
• When the Authentication or Auditron Administration feature is used, a user ID and passcode
may be required. Ask your system administrator for the user ID and passcode.
1
3
Press the <All Services> button.
1
2
3
4
5
6
7
8
9
0
#
C
2
Select [Copy].
3
If the previous settings still remain,
press the <Clear All> button.
1
2
3
4
5
6
7
8
9
0
#
C
50
<All Services>
button
<Clear All>
button
Copying Procedure
4
Select each tab, and configure
features as necessary.
The following shows the reference section for each feature.
"General Settings" (P.57)
"Image Quality" (P.67)
"Layout Adjustment" (P.73)
Copy
"Output Format" (P.85)
"Job Assembly" (P.109)
3
Step 3 Entering a Quantity
You can enter up to 9999 for the number of copies.
1
Enter the number of copies using
the numeric keypad. The number
of copies entered appears on the
upper right of the touch screen.
1
2
3
4
5
6
7
8
9
0
#
Numeric keypad
C
2
If you enter an incorrect value,
press the <C> button and then
enter the correct value.
1
2
3
4
5
6
7
8
9
0
#
<C> button
C
Step 4 Starting the Copy Job
1
Press the <Start> button.
Important • If the document has been set
in the document feeder, do not
hold down the document while
it is being conveyed.
• Copies cannot be made if a
copy protection code is
detected.
1
2
3
4
5
6
7
8
9
0
#
<Start> button
C
51
3 Copy
Note
• If a problem occurs, an error message appears in the touch screen. Solve the problem in
accordance with the message.
• You can set the next job during copying.
„If you have more documents
If you have more documents to copy, select [Next Original] on the touch screen while
the current document is being scanned. This allows you to scan the documents as a
single set of data.
2
Select [Next Original] while
scanning is in progress.
Copy
3
Note
• When using the document feeder, load the next document after the machine has finished
scanning the first document.
• When the above screen is displayed and no operation is performed during a certain period
of time, the machine automatically assumes that there are no more documents.
52
3
Load the next document.
4
Press the <Start> button.
If you have more documents, repeat Steps 3 and 4.
5
When all documents have been
scanned, select [Last Original].
Copying Procedure
Step 5 Confirming the Copy Job in Job Status
1
Press the <Job Status> button.
1
2
3
4
5
6
7
8
9
0
#
<Job Status>
button
C
2
Note
Copy
Confirm the job status. You can
select the kind of jobs to be
displayed from [All Jobs], [All
Printing Jobs], [All Non-printing
Jobs], and [Mailbox Transfer Jobs].
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
3
53
3 Copy
Operations during Copying
This section describes available operations during copying. The following shows the
reference section for each feature.
Stopping the Copy Job ................................................................................................................54
Changing the Number of Copies.................................................................................................55
Interrupting the Copy Job ...........................................................................................................56
Stopping the Copy Job
To cancel the copy job in progress, follow the procedure below.
1
Copy
Press either [Stop] on the touch
screen or the <Stop> button on the
control panel.
3
1
2
3
4
5
6
7
8
9
0
#
<Stop> button
C
2
Select [Cancel].
„If the screen shown in step 2 does not appear even after you press the <Stop>
button on the control panel:
Depending on the job in progress, a screen for canceling the job may not appear. In
that case, use the following procedure to cancel the copy job on the [Current and
Pending Jobs] screen in Job Status.
54
Operations during Copying
1
Press the <Job Status> button.
1
2
3
4
5
6
7
8
9
0
#
<Job Status>
button
C
2
Select the job to cancel, and then
select [Stop].
Copy
3
Changing the Number of Copies
During scanning or copying the document, you can change the number of copy sets.
1
Press either [Stop] on the touch
screen or the <Stop> button on the
control panel.
1
2
3
4
5
6
7
8
9
0
#
<Stop> button
C
2
Select [Change Quantity...].
55
3 Copy
3
Set the number of copy sets with the numeric keypad. The new quantity must include
the number of copies that have already been printed. You cannot enter a number less
than the number of copies that have already been printed.
4
Press the <Start> button.
Interrupting the Copy Job
You can temporarily stop the copy job to have the machine process another job.
1
Press the <Interrupt> button.
Note
• The interrupt indicator lights
up to indicate that the
machine is in the interrupt
mode.
1
2
3
4
5
6
7
Copy
8
9
0
#
<Interrupt>
button
C
3
2
Load a document and set features if necessary.
3
Set the number of copy sets with the numeric keypad.
4
Press the <Start> button.
5
After you have finished making the interrupt copy, press the <Interrupt> button.
Note
• The interrupt indicator goes out to indicate that the interrupt mode is exited.
• If you used the document glass to copy the document, remove the document from the
document glass.
6
56
Press the <Start> button. The suspended copy job is resumed.
General Settings
General Settings
You can set the basic features on the [General Settings] screen. The following shows
the reference section for each feature.
Reduce/Enlarge (Making Enlarged/Reduced Copies)................................................................ 57
Paper Supply (Selecting the Paper for Copying) ....................................................................... 60
Output Color (Selecting a Color Mode)..................................................................................... 62
Original Type (Selecting the Document Type) .......................................................................... 65
Copy Output (Specifying Finishing Options) ............................................................................ 65
Multiple-Up (Copying Multiple Pages onto One Sheet)............................................................ 66
Lighten/Darken (Adjusting the Copy Density) .......................................................................... 66
On the [All Services] screen, select
[Copy].
2
Select a feature on the [General
Settings] screen.
Copy
1
3
Reduce/Enlarge (Making Enlarged/Reduced Copies)
This feature allows you to select a copy ratio to make enlarged or reduced copies.
1
Specify a copy ratio.
„Copy ratio entry box
Allows you to enter a value between 25 and 400% in 1% increments, by touching the
entry box and then using numeric keys, or by using the [ ] and [ ] buttons.
„100%
Copies at the same image size as the original document.
„Auto %
Automatically determines the copy ratio based on the document size and the paper size
specified in [Paper Supply], and copies the document to fit into the paper.
Note
• If you select [Auto %], select an option other than [Auto] in [Paper Supply].
57
3 Copy
„Ratios (3rd to 5th buttons)
Displays preset copy ratios.
You can change the copy ratio associated with each button. For information on the settings, refer to "6
System Settings" > "Copy Mode Settings" > "Copy Tab (DocuCentre series models) / General Settings
Tab - Feature Allocation (ApeosPort series models)" > "Reduce/Enlarge - Buttons 3 and 4 (DocuCentre
series models) / Preset Buttons J Reduce/Enlarge - Button 3 - 5 (ApeosPort series models)" in the
Administrator Guide.
„More...
Displays the [Reduce/Enlarge] screen.
Refer to "When [Proportional %] is Selected" (P.58), "When [Independent X-Y%] is Selected" (P.59),
or "When [Calculator %] is Selected" (P.59).
When [Proportional %] is Selected
You can select a ratio from standard copy ratios, or can enter a ratio directly.
Copy
1
3
Select a copy ratio, or specify a
value.
„100%
Copies at the same image size as the original document.
„Auto %
Automatically determines the copy ratio based on the document size and the paper size
specified in [Paper Supply], and copies the document to fit into the paper.
Note
• If you select [Auto %], select an option other than [Auto] in [Paper Supply].
„Presets % (12 types)
Displays seven preset ratios.
You can change the copy ratio associated with each button. For information on the settings, refer to "6
System Settings" > "Copy Mode Settings" > "Reduce/Enlarge Presets" in the Administrator Guide.
„Copy All
Slightly reduces the specified copy ratio to copy the complete image onto the paper.
When this option is selected, a check mark is displayed in the box.
Important • If you select [Copy All] and you do not want to erase the edges of the document, set the
amount of edge erase to 0 mm. Note that if the amount is set to 0 mm, the edges of the
copied document may get dirty or the image loss may occur.
„Copy ratio entry box
Touch the entry box, and then use the numeric keypad or the [ ] and [ ] buttons to
specify a ratio within the range of 25 to 400% in 1% increments.
58
General Settings
When [Independent X-Y%] is Selected
Allows you to specify reduction/enlargement ratios for the width and length separately.
1
Select any item.
„Auto
„Copy All X-Y%
Automatically determines the reduction/enlargement ratios for the width and length so
that the document image fits in the paper, and then slightly reduces the ratios so that
the complete image is copied onto the paper. When this option is selected, a check
mark is displayed in the box.
„Width X%/Length Y%
Allows you to specify reduction/enlargement ratios for the width and length within the
range of 25 to 400% in 1% increments.
„XY
Allows you to make the same ratio adjustment for the width and length at the same
time.
When [Calculator %] is Selected
You can specify values for the length and width individually.
If you specify both the original document size and the desired copy size, the copy ratios
for the length and width are calculated automatically within the range from 25 to 400%
according to the values that you entered.
1
Enter the width of the original
document into [Original Size] of
[Width X%] using the numeric
keypad, and select [Next].
2
Enter the width of the output copy
into [Copy Size] of [Width X%]
using the numeric keypad, and
select [Next].
3
In the same way, enter the length
of the original document and the
length of the output copy into [Original Size] and [Copy Size] of [Length Y %]
respectively, and select [Next].
Note
• To change a value you have entered, select [Next] to move the
box, and then enter a new value.
mark to the desired text
59
Copy
Automatically determines the reduction/enlargement ratios for the width and length so
that the document image fits in the paper. When this option is selected, a check mark
is displayed in the box.
3
3 Copy
„Width X% / Length Y%
Displays the ratios that are automatically calculated using the values entered in
[Original Size] and [Copy Size].
„Original Size
Allows you to enter the width and length of the original document, in the range of 1 to
999 mm in 1 mm increments.
„Copy Size
Allows you to enter the width and length of output copies, in the range of 1 to 999 mm
in 1 mm increments.
Paper Supply (Selecting the Paper for Copying)
Copy
This feature allows you to select the tray that holds the paper you want to use.
1
Select a paper tray.
3
„Auto Paper
Automatically determines the tray holding the appropriate paper, based on the
document size and the specified copy ratio.
Note
• If you select [Auto], specify an option other than [Auto %] in [Reduce/Enlarge].
„Trays (2nd to 5th Buttons)
Allows you to directly select the desired tray.
You can change the paper tray associated with each button. For information on the settings, refer to "6
System Settings" > "Copy Mode Settings" > "Copy Tab (DocuCentre series models) / General Settings
Tab-Features Allocation (ApeosPort series models)" > "Paper Supply-Buttons 2 to 4 (DocuCentre
models) / Preset Buttons J Paper Supply - Button 2-5 (ApeosPort model series models)" in the
Administrator Guide.
„More...
Displays the [Paper Supply] screen.
60
General Settings
[Paper Supply] Screen
You can select a paper tray from all trays available on the machine.
1
Select a paper tray.
„Paper Tray
Copy
Allows you to select a paper tray. When [Auto Paper] is selected, the machine
automatically determines the tray holding the appropriate paper based on the
document size and the specified copy ratio. When [Bypass] is selected, the [Tray 5
(Bypass)] screen is displayed.
3
Refer to "[Tray 5 (Bypass)] Screen" (P.61).
„Paper Size
Displays paper sizes.
„Paper Type
Displays paper types.
„Paper Color
When [Enabled] is selected for [Paper Color] under [Customize Paper Supply Screen]
in the System Settings, the paper colors specified under [Paper Tray Attributes] are
displayed.
„Size Detection
When [Size Detection] is selected for [Other Attributes] under [Customize Paper Supply
Screen] in the System Settings, the specified size detection method is displayed.
[Tray 5 (Bypass)] Screen
If you want to use paper that cannot be loaded in Trays 1, 2, 3, 4, 6 or 7, use Tray 5
(Bypass).
1
Select a paper size and a paper
type.
Note
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
„Paper Size
Select from [Auto Size Detect], [Standard Size], and [Custom Size (Variable Size)].
When you select [Auto Size Detect], the paper size is identified automatically.
61
3 Copy
When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.62)
and "When [Custom Size (Variable Size)] is Selected" (P.62).
Note
• [Auto Size Detect] is available for standard size paper only.
„Paper Type
Select a paper type.
When [Standard Size] is Selected
Select a paper size from standard paper sizes, and then select a paper type.
1
Select a paper size and a paper
type.
Note
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Copy
3
When [Custom Size (Variable Size)] is Selected
Set the X (width) within the range from 148 to 488 mm, and the Y (height) within the
range from 100 to 330 mm in 1 mm increments.
Important • If the X (width) of non-standard size paper is less than 140 mm, documents may not be
printed properly.
1
Enter a paper size using [
[ ], and [ ].
2
Select a paper type.
Note
], [
],
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Output Color (Selecting a Color Mode)
This feature allows you to select copy colors.
Note
1
62
• If output color restrictions have been set, the available colors are restricted. For information
about output color restrictions, refer to Account Limit in Chapter 10 System Settings of the
Administrator Guide.
Select [Output Color].
General Settings
„Auto Detect
The machine automatically determines the colors of the original document and makes
copies in full color if the original document is colored, and in single color (black) if the
document is black-and-white.
Note
• If a color document is in one of the following conditions, the machine may copy the
document in black and white.
- The colored area is too small.
- The colors are too light.
You can select the level of color-mode recognition from five levels. For details, refer to "6
System Settings" > "Common Settings" > "Image Quality" > "Photo & Text Recognition" in
the Administrator Guide.
„Color
Copies in full color using all the four colors of toner: yellow, magenta, cyan, and black.
„Black
Copy
Copies in black and white regardless of the colors in the original document.
„Dual Color
3
Copies color documents using two colors.
You can select colors. For details, refer to "6 System Settings" > "Copy Mode Settings" > "Copy
Defaults" > "Dual - Target Area Color" and "Non-target Area Color" in the Administrator Guide.
„Single Color
Copies color documents using one color.
„More...
Displays the [Output Color] screen.
[Output Color] Screen
You can make settings for full color, dual color, and single color.
1
Select [More...].
2
Select the desired output color
mode.
„Auto Detect
Automatically determines the color
of the original document and makes
copies in full color if the original
document is colored, or in single
color (black) if the document is
black-and-white.
„Color
Copies in full color using all the four colors of toner: yellow, magenta, cyan, and black.
„Black
Copies in black and white regardless of the colors in the original document.
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3 Copy
„Dual Color
Separates the colors of your document into the source colors and the other colors, and
then copies the document using two colors. Selecting [Dual Color] allows you to set the
following:
z
Source Color
The [Source Color] screen is displayed.
Refer to "[Source Color] Screen" (P.64).
z
Target Area Color
The [Target Area Color] screen is displayed.
Refer to "[Target Area Color] Screen" (P.64).
z
Non-target Area Color
The [Non-target Area Color] screen is displayed.
Copy
Refer to "[Non-target Area Color] Screen" (P.65).
„Single Color
The [Output Color - Color] screen is displayed.
3
Refer to "[Output Color - Color] Screen" (P.65).
[Source Color] Screen
This screen allows you to select one or more colors from your document to define them
as source colors.
1
Select [Dual Color].
2
Select [Source Color].
3
Select [Other than Black] or [Color].
4
If you selected [Color] in step 3,
select the desired source colors.
„Other than Black
The colors other than black will be
the source colors.
„Color
Allows you to select one or more source colors from six preset options.
[Target Area Color] Screen
This screen allows you to select the target color to be used in place of the selected
source colors. Available options are seven preset and six custom options.
For information about how to set custom colors, refer to "6 System Settings" > "Copy Mode Settings" >
"Custom Colors" in the Administration Guide.
64
General Settings
1
Select [Dual Color].
2
Select [Target Area Color].
3
Select a color.
[Non-target Area Color] Screen
This screen allows you to select the
color to be used in place of the
colors other than the selected
source colors. You can select from seven preset and six custom options.
For information about how to set custom colors, refer to "6 System Settings" > "Copy Mode Settings" >
"Custom Colors" in the Administration Guide.
Select [Dual Color].
2
Select [Non-target Area Color].
3
Select a color.
Copy
1
3
[Output Color - Color] Screen
This screen allows you to specify
the color to be used for single-color
copying.
Available options are six preset and
six custom options.
For information about how to set custom colors, refer to "6 System Settings" > "Copy Mode Settings" >
"Custom Colors" in the Administrator Guide.
1
Select [Single Color].
2
Select [Color].
3
Select a color.
Original Type (Selecting the Document Type)
This feature is the same as [Original Type] of the [Image Quality] screen. Refer to "Original Type
(Selecting the Document Type)" (P.67).
Copy Output (Specifying Finishing Options)
This feature is the same as [Copy Output] of the [Output Format] screen. Refer to "Copy Output
(Specifying Finishing Options)" (P.106).
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3 Copy
Multiple-Up (Copying Multiple Pages onto One Sheet)
This feature is the same as [Multiple-Up] of the [Output Format] screen. Refer to "Multiple-Up
(Copying Multiple Pages onto One Sheet)" (P.91).
Lighten/Darken (Adjusting the Copy Density)
This feature allows you to select a copy-density level from seven levels. The copy
becomes darker when you move [ ] to the left, and lighter when you move it to the
right.
Note
1
Copy
3
66
Use [
• [Lighten/Darken] of the [Copy] screen and [Lighten/Darken] of [Lighten/ Darken/Contrast] in
the [Image Quality] screen are the same.
] and [
] to select from 7 density levels.
Image Quality
Image Quality
On the [Image Quality] screen, you can configure the image quality features. The
following shows the reference section for each feature.
Original Type (Selecting the Document Type) .......................................................................... 67
Image Options (Adjusting Copy Density / Sharpness / Saturation of images) .......................... 68
Image Enhancement (Erasing the Background Color of Documents / Adjusting Contrast)...... 69
Color Effects (Selecting an Image Quality) ............................................................................... 70
Color Balance (Adjusting Color Balance) ................................................................................. 70
Color Shift (Adjusting the Color Tone) ..................................................................................... 71
Gloss Level (Enhancing Gloss of the Document)...................................................................... 72
On the [All Services] screen, select
[Copy].
2
Select the [Image Quality] tab, and
then select a feature on the [Image
Quality] screen.
Copy
1
3
If the color reproduction is unsatisfactory, perform calibration. For information on the calibration, refer
to "3 Maintenance" > "Calibration" in the Administrator Guide.
Original Type (Selecting the Document Type)
This feature allows you to select the type of documents, such as text and photos. By
selecting a document type, you can make copies at optimum image quality.
1
Select [Original Type].
2
Select the original type.
„Auto
Automatically sets the document type based on the setting made in [System Settings]
and the setting made in [Output Color] on the [General Settings] screen.
„Photo & Text
Select this option when the document contains both text and photos. The machine
automatically distinguishes the text and photo areas of the document and sets the
appropriate image quality for each area. To process photo areas, select the photo type
from [Printed Original], [Photograph], and [Photocopy].
z
Printed Original
Select this option when the document contains printed photos, such as a brochure.
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3 Copy
z
Photograph
Select this option when the document contains pasted photos. This option prevents
the copy from being reproduced bluish.
z
Photocopy
Select this option when the document is a copy or print made with a color copier such
as this machine. This option prevents the copy from being reproduced faintly.
„Text
Select to make copies of text documents. This option is also suitable for graphs and
illustrations.
z
Normal Text
Select this option for printed documents, or for documents written with ink.
z
Light Text
Copy
Select this option for text that requires enhancement, such as handwritten pencil text.
z
Lightweight Originals
Select this option to reduce blurs of tracing-paper documents or to suppress
background shadows of lightweight documents.
3
Note
• Whether [Lightweight Originals] is displayed on the screen depends on the setting under
[System Settings]. For information, refer to "6 System Settings" > "Copy Mode Settings" in
the Administrator Guide.
„Photo
Select to make copies of photos. Select the photo type from the same options as [Photo
& Text]: Printed Original, Photograph, and Photocopy.
„Map
Select to make copies of documents that have text placed on color backgrounds, such
as maps.
Image Options (Adjusting Copy Density / Sharpness / Saturation of
images)
This feature allows you to adjust the copy density, sharpness, and saturation levels.
Note
• [Lighten/Darken] of [Image Options] and [Lighten/Darken] of [Copy] are the same.
• If [Lighten/Darken], [Sharpness], or [Saturation] is set concurrently with [Color Effects], the
setting made for [Color Effects] will be cleared.
1
Select [Image Options].
2
Adjust the copy density, sharpness,
and saturation with [ ] and [ ].
„Lighten/Darken
Allows you to select from seven copy density levels between [Lighten] and [Darken].
68
Image Quality
Moving the arrow mark to the upper position makes the copy density lighter, and
moving to the lower position makes darker.
„Sharpness
Allows you to select from five sharpness levels between [Soften] and [Sharpen].
Selecting an upper cell on the bar makes the contours of images sharper, and selecting
a lower cell makes softer.
„Saturation
Allows you to select from five saturation levels between [Vivid] and [Pastel].
Selecting an upper cell on the bar makes colors brighter, and selecting a lower cell
makes less bright.
Copy
Image Enhancement (Erasing the Background Color of Documents /
Adjusting Contrast)
This feature allows you to suppress the background color of documents, such as
newspaper and color paper. You can also adjust the contrast.
Note
3
• When [Original Type] is set to [Photo], the [Image Enhancement] feature does not work.
• If [Background Suppression] or [Contrast] is set, the setting made for [Color Effects] will be
cleared.
1
Select [Image Enhancement].
2
Select whether to suppress the
background color.
„Background Suppression
z
No Suppression
Scans document backgrounds with no filtering.
z
Auto Suppression
When [Output Color] is set to [Black], the background of a document printed on
colored paper, such as newspaper, will be suppressed.
When [Output Color] is set to [Color], [Dual Color] or [Single Color], the background
of a document printed on white-color paper will be suppressed.
„Contrast
z
Auto Correction
Automatically adjusts the brightness and hue of the original document to sharpen the
image.
Note
z
• [Auto Correction] is not available when the Document Feeder is used.
Manual Contrast
Allows you to select from the five levels between [More Contrast] and [Less
Contrast].
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3 Copy
Selecting an upper cell on the bar makes the difference between light and dark areas
greater; light areas become lighter and dark areas darker.
In contrast, selecting a lower cell on the bar makes the difference between light and
dark areas smaller.
Color Effects (Selecting an Image Quality)
If you set this feature, the [Image Enhancement], [Image Options], [Color Shift], and
[Color Balance] settings are automatically adjusted and copies are made at the
specified quality.
Note
Copy
3
• If other image-quality settings are made after you set [Color Effects], the Color Effects
setting will return to its default.
1
Select [Color Effects].
2
Select an image quality.
„Normal
Makes copies with the [Sharpness],
[Saturation], [Color Shift], [Color
Balance], [Lighten/Darken],
[Background Suppression], and
[Contrast] settings at their defaults.
„Lively
Reproduces fresher, livelier images with increased color saturation.
„Bright
Reproduces brighter images with enhanced contrast. This option is suitable for
documents that are intended to attract people's attention, such as posters.
„Warm
Reproduces brighter, warmer, more reddish images. This option is suitable when skin
tones are to be reproduced more pinkish or when subdued images are to be
reproduced more warmly.
„Cool
Reproduces clearer blue colors. This option is suitable for water and sky images, and
is also suitable when smoky blue colors are to be reproduced more clearly.
„Shadow Suppression
Suppresses the colors on the reverse side of the original document from being
reproduced in the copy.
Color Balance (Adjusting Color Balance)
This feature allows you to adjust the Low, Medium, and High density levels of the four
CMYK toner colors (cyan, magenta, yellow and black).
Note
70
• If [Color Balance] is set, the Color Effects setting will be cleared.
Image Quality
1
Select [Color Balance].
2
Select a color.
3
Use [ ] and [ ] to adjust the color
balance for each density.
„Low Density
Allows you to adjust the color
strength of low-density areas.
„Medium Density
Allows you to adjust the color strength of medium-density areas.
„High Density
Allows you to adjust the color strength of high-density areas.
Copy
Color Shift (Adjusting the Color Tone)
This feature allows you to adjust the tone of the colors to be reproduced in copies, by
a maximum of two levels in two directions.
On the screen, the [Before] slider represents the color tone of the original document,
and the [After] slider represents the color tone of output copies. Selecting a button on
the screen moves the [Before] slider to adjust the tone of the colors.
When the [Before] slider is moved to the left, the Y (yellow) cell on the [Before] slider
becomes closer to the R (red) cell on the [After] slider, and thus a yellow fruit appears
more reddish and riper-looking. At the same time, the tone of all the other colors
changes. The red color appears more magentish, and the green color appears more
yellowish.
Conversely, when the [Before] slider is moved to the right, the Y (yellow) cell on the
[Before] slider becomes closer to the G (green) cell on the [After] slider, and thus a
yellow fruit appears more greenish. At the same time, the tone of all the other colors
changes. The magenta color appears more reddish, and the red color appears more
yellowish.
Note
• Ensure that [Color] has been selected in [Output Color] on the [Copy] screen. The Color
Shift feature is not available when [Output Color] is set to [Black].
• If [Color Shift] is set, the Color Effects setting will be cleared.
1
Select [Color Shift].
2
Select a button to adjust the color
tone.
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3
3 Copy
Gloss Level (Enhancing Gloss of the Document)
This feature lowers the copying speed to add a glossy touch to output copies.
The following paper types are available for this feature:
Plain paper, recycled paper, side 2 paper, heavyweight paper 1 (106 - 176 g/m2),
heavyweight paper 1 (side 2), coated paper (106 - 176 g/m2), coated paper 1 (side 2),
and punched paper
Note
• Whether [Gloss Level] is displayed on the [Image Quality] screen depends on the setting in
the System Settings. Refer to "6 System Settings" > "Common Settings" > "Other Settings" >
"Gloss Level" in the Administrator Guide.
• When you use the Build Job feature, the gloss level can be set for each copy set. In that
case, the machine may suspend the copy job each time the machine adjusts the settings. In
addition, the copies are separated at the positions where the gloss level changes.
Copy
3
72
1
Select [Gloss Level].
2
Select [Normal] or [Enhanced].
Layout Adjustment
Layout Adjustment
On the [Layout Adjustment] screen, you can configure features for scanning
documents.
The following shows the reference section for each feature.
Book Copying (Copying Facing Pages onto Separate Sheets) .................................................. 73
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)................................................. 74
Original Size (Specifying the Scan Size for the Document)...................................................... 76
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ........................ 76
Edge Erase (Erasing Edges and Margin Shadows of the Document) ........................................ 77
Image Shift (Adjusting the Image Position)............................................................................... 79
Image Rotation (Changing the Orientation of Images).............................................................. 81
Invert Image (Making Reversed Copies of Images) .................................................................. 82
1
On the [All Services] screen, select
[Copy].
2
Select the [Layout Adjustment] tab,
and then select a feature on the
[Layout Adjustment] screen.
Copy
Original Orientation (Specifying the Orientation of Loaded Documents)................................. 83
2 Sided Copying (Making 2 Sided Copies)................................................................................ 83
3
Book Copying (Copying Facing Pages onto Separate Sheets)
This feature allows you to copy facing pages of a document on separate sheets of
paper in page order.
It is useful if you need to make separate copies of facing pages of a bound document
such as a booklet.
Note
• You cannot use the document feeder with this feature.
• Non-standard sized documents will not be separated into two accurately.
1
Select [Book Copying].
2
Select any item.
„Off
Does not copy as a bound document.
„Left Page then Right
Copies the left page and then the right page of facing pages.
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3 Copy
„Right Page then Left
Copies the right page and then the left page of facing pages.
„Top Page then Bottom
Copies the top page and then the bottom page of facing pages.
„Both Pages
Copies both pages in page order.
„Left Page Only
Copies the left page only. You can select this item when [Left Page then Right] or [Right
Page then Left] is selected.
„Right Page Only
Copy
Copies the right page only. You can select this item when [Left Page then Right] or
[Right Page then Left] is selected.
„Top Page Only
3
Copies the top page only. You can select this item when [Top Page then Bottom] is
selected.
„Bottom Page Only
Copies the bottom page only. You can select this item when [Top Page then Bottom]
is selected.
„Binding Erase
Erases the shadow from the center section of the document. You can set the binding
erase width within the range from 0 to 50 mm in 1 mm increments.
2 Sided Book Copy (Making 2 Sided Copies of Facing Pages)
You can assign pages when making copies of facing pages in a bound document so
that pages face each other in the same way as the document. You can also specify the
start page and the end page from the left and right of facing pages.
Note
• You cannot use the document feeder with this feature.
• Non-standard sized documents will not be separated into two accurately.
1
Select [2 Sided Book Copy].
2
Select any item.
„Off
Disables this feature.
„Left Page then Right
Scans the left page and then the right page of facing pages, to make 2-sided copies.
74
Layout Adjustment
„Right Page then Left
Scans the right page and then the left page of facing pages, to make 2-sided copies.
„Top Page then Bottom
Scans the top page and then the bottom page of facing pages, to make 2-sided copies.
„Start Page & End Page
Displays the [2 Sided Book Copy-Start Page & End Page] screen.
Refer to "[2 Sided Book Copy-Start Page & End Page] Screen" (P.75).
„Binding Erase
Erases the shadow from the center section of the document. You can set the binding
erase width within the range from 0 to 50 mm in 1 mm increments.
[2 Sided Book Copy-Start Page & End Page] Screen
Copy
You can set the copy start page and end page.
1
Set [Start Page] and [End Page].
3
„Start Page
Select the copy start page from the following items.
z
[Left Page] / [Right Page]
You can select these items when [Left Page then Right] or [Right Page then Left] is
selected.
z
[Top Page] / [Bottom Page]
You can select these items when [Top Page then Bottom] is selected.
„End Page
Select the copy end page from the following items.
z
[Left Page] / [Right Page]
You can select these items when [Left Page then Right] or [Right Page then Left] is
selected.
z
[Top Page] / [Bottom Page]
You can select these items when [Top Page then Bottom] is selected.
75
3 Copy
Original Size (Specifying the Scan Size for the Document)
This feature allows you to set the scan size for a document.
Use this feature when your document is a non-standard size, or when you want to copy
your document at a size different from the original size.
The machine scans the document at the size you specify, regardless of the original
size. You can add margins, or delete unnecessary margins using this feature.
1
Select [Original Size].
2
Select the size of the document.
If you select a non-standard size,
specify values for the X and Y
directions.
Copy
„Auto Size Detect
3
Detects the document size automatically.
Note
• If the document size cannot be detected automatically, a screen to input the document size
appears.
„Standard Size
Select a document size from 17 options.
You can change the sizes displayed on the screen. For information on the settings, refer to "6 System
Settings" > "Copy Mode Settings" > "Original Size Defaults" in the Administrator Guide.
„Variable Size
Enter the desired scan size when scanning a non-standard size document or when
making copies at a size different from the original document size. You can specify a
value in the range of 15 to 432 mm for the width (X), and a value in the range of 15 to
297 mm for the height (Y), in 1 mm increments. The scales attached on the upper and
left edges of the document glass will help you specify values.
Important • When the document is loaded on the document feeder, the base point in the Y (height)
direction is the center of the edge. If you specify 100 mm, the scan height will be from 50 mm
above to 50 mm below the center of the document.
Mixed Sized Originals (Scanning Different Size Documents
Simultaneously)
When using the document feeder, you can simultaneously scan different size
documents and make copies onto paper that matches the respective sizes of the
documents. You can also specify the size of the paper to make copies on, so that
copies are made on the same size of paper.
Important • Ensure that the orientation of the first sheet of the document and the [Original Orientation]
setting are the same.
• Always load A5 documents in portrait orientation.
• When loading B5 documents together with A3 documents loaded in landscape orientation or
A4 documents loaded in portrait orientation, load B5 the documents in portrait orientation.
• The recommended document size combinations are A4 portrait and A3 landscape, or B5
portrait and B4 landscape. If another combination of document sizes is used, the documents
can be fed at an angle and may not be copied properly.
76
Layout Adjustment
Note
• The [Original Orientation] setting is based on the orientation of the first page of a document.
Load the second and subsequent pages of the document in consideration of this setting.
1
Select [Mixed Sized Originals].
2
Select [On].
„Off
Select this item when all documents are of the same size.
When documents of different sizes are copied, the machine automatically detects the
size of each document.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
Edge Erase (Erasing Edges and Margin Shadows of the Document)
When you copy a document with the document cover open or when you copy a book,
the edges and center margin of the document may be printed as black shadows. The
Edge Erase feature allows you to erase such shadows.
Important • Ensure that the orientation of the document and the [Original Orientation] setting are the
same.
Note
• For 2-sided originals, the same edge erase amounts are set for the front and back sides.
• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in
proportion to the ratio you configured. For information on the areas that can actually be
printed, refer to "15 Appendix" > "Printable Area" in the Administrator Guide.
• If the document feeder or document glass wrongly detects the size of a document, edge
erasing may not be applied accurately.
77
Copy
„On
3
3 Copy
1
Select [Edge Erase].
2
Select any item.
3
Use [ ] and [ ] to set the width to
erase for each of the top and
bottom, left and right, and center.
„Normal
Sets the Edge Erase amounts to 2 mm for the top and bottom, and left and right edges.
If you do not want to erase edges, select [Edge Erase] and then specify 0 mm for the
required edges.
Copy
„Border Erase
Erases the shadows of the four edges of a document, and also the shadow in the center
of the document if it is a bound document. You can specify values for [4 Edges] and
[Center] individually.
3
„Edge Erase
Erases the shadows of the top, bottom, left, and right edges of a document, and also
the shadow in the center of the document if it is a bound document. You can specify
values for [Top Edge], [Bottom Edge], [Left Edge], [Right Edge], and [Center]
individually.
„Margin Erase
Erases the shadows of the top and bottom edges, and left and right edges of a
document, and also the shadow in the center of the document if it is a bound document.
You can specify values for [Top & Bottom Edge], [Left & Right Edge], and [Center]
individually.
„Erase Value
Allows you to specify Edge Erase values.
z
Top & Bottom Edge (Top Edge/Bottom Edge)
Erases the shadows of top and bottom edges of the document in accordance with
the orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Left & Right Edge (Left Edge/Right Edge)
Erases the shadows of left and right edges of the document in accordance with the
orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Center
Erases the shadow in the center of facing pages of a bound document. You can set
the binding erase width within the range from 0 to 50 mm in 1mm increments.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
78
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Layout Adjustment
z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
„Side 2
Appears when [Edge Erase] is selected.
Set whether the same value is set to the edge erase amount of Side 1 and Side 2.
z
Same as Side 1
The same value is set to the edge erase amount of Side 1 and Side 2.
Copy
z
Opposite to Side 1
The edge erase amounts of Side 1 and Side 2 are set symmetrically.
3
Image Shift (Adjusting the Image Position)
This feature allows you to shift the position of document images so that the images are
placed on the left, right, top, bottom, or center of paper. You can also adjust the
amounts of the left, right, top, and bottom margins. If you make 2-sided copies, you can
adjust the image positions for [Side 1] and [Side 2] individually.
Important • Ensure that the orientation of the document and the [Original Orientation] setting are the
same.
Note
• The settings made for the Image Shift feature are set in accordance with paper. They are not
affected by the Reduce/Enlarge settings.
1
Select [Image Shift].
2
Select any item.
„No Shift
Does not shift the position of document images.
„Auto Center
Shifts document images so that they are placed in the center of paper.
„Margin Shift
Allows you to adjust margins. Set the amounts of the top & bottom, and left & right
margins within the range from 0 to 50 mm in 1 mm increments.
z
Side 1
Displays the [Image Shift - Side 1] screen.
Refer to "[Image Shift - Side 1] Screen/[Image Shift - Side 2] Screen" (P.80).
79
3 Copy
z
Side 2
Displays the [Image Shift - Side 2] screen.
Refer to "[Image Shift - Side 1] Screen/[Image Shift - Side 2] Screen" (P.80).
„Mirror Shift
Select this item when you want the positioning of Side 2 to match the positioning of
Side 1.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Copy
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
3
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
[Image Shift - Side 1] Screen/[Image Shift - Side 2] Screen
You can make settings for Side 1 and Side 2 individually.
1
Select any item.
„No Shift
Does not shift the position of document images.
„Auto Center
Shifts document images so that they are placed in the center of paper.
To make fine adjustments, set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.
80
Layout Adjustment
„Corner Shift
Shifts document images so that they are placed at an edge or corner of paper. You can
select from 8 shift directions.
To make fine adjustments, set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.
„Variable Shift
Allows you to adjust margins. Set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.
Image Rotation (Changing the Orientation of Images)
This feature is available only when copies are made using A4, 8.5 x 11", or smaller size
paper.
1
Select [Image Rotation].
2
Select any item.
„Off
Copies documents as they are, even if they are orientated differently.
„Always On
Automatically rotates document images so that the orientation of the images matches
that of the paper.
„On during Auto
Automatically rotates document images so that the orientation of the images matches
that of the paper only when [Auto %] of [Reduce/Enlarge] or [Auto Paper] of [Paper
Supply] is selected.
„Rotation Direction
Displays the [Image Rotation - Rotation Direction] screen.
Refer to "[Image Rotation - Rotation Direction] Screen" (P.82).
81
Copy
If the orientation of the paper currently loaded in the tray differs from that of your
document, the machine automatically rotates the document image to fit on the paper.
You can also select a reference position for image rotation if documents are of mixed
orientations.
3
3 Copy
[Image Rotation - Rotation Direction] Screen
You can set the reference position for rotation.
1
Select any item.
„Staple Position
Copy
When the finisher is installed, [Staple Position] is displayed.
If documents are of mixed orientations, images will be rotated to match the stapling
edge specified in the settings of the Staple feature.
„Portrait Original - Left Edge
3
If documents are of mixed orientations, images will be rotated so that the top edge of
landscape documents is aligned with the left edge of portrait documents.
„Portrait Original - Right Edge
If documents are of mixed orientations, the image will be rotated so that the top edge
of landscape documents is aligned with the right edge of portrait documents.
Invert Image (Making Reversed Copies of Images)
This feature allows you to invert document images to make mirror and negative images.
Note
• When Output Color is set to [Black] or [Single Color], the black color on the document is
inverted to white, and the white color to black.
• When Output Color is set to [Color], the colors are inverted to their complementary colors.
• When [Negative Image] and [Edge Erase] are set simultaneously, the edge erase area turns
to white.
1
Select [Invert Image].
2
Select any item.
„Mirror Image
Creates a mirror image of the document.
„Negative Image
Creates a negative image of the document.
82
Layout Adjustment
Original Orientation (Specifying the Orientation of Loaded Documents)
This feature allows you to specify the orientation of a document to have the machine
identify the top of the document.
Note
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
1
Select [Original Orientation].
2
Select [Upright Images] or
[Sideway Images] in accordance
with the orientation of the
document loaded.
Select this item when placing the top edge of the document against the top side of the
document glass or document feeder.
„Sideways Images
Select this item when placing the top edge of the document against the left side of the
document glass or document feeder.
2 Sided Copying (Making 2 Sided Copies)
This feature allows you to make copies of 1-sided or 2-sided documents on one or both
sides of paper.
Important • Ensure that the orientation of the document and the [Original Orientation] setting are the
same.
1
Select [2-Sided Copying].
2
Select any item.
„1 J 1 Sided
Makes a copy of a 1-sided document on one side of paper.
„1 J 2 Sided
Makes a copy of a 1-sided document on both sides of paper.
„2 J 2 Sided
Makes a copy of a 2-sided document on both sides of paper.
83
Copy
„Upright Images
3
3 Copy
„2 J 1 Sided
Makes a copy of a 2-sided document on one side of paper.
„Originals
z
Head to Head
Select this item when the front and back faces of the document are in the same
orientation.
z
Head to Toe
Select this item when the front and back faces of the document are in opposite
orientations.
This item appears when [2 J 2 Sided] or [2 J 1 Sided] is selected.
„Copies
z
Head to Head
Copy
Select this item when you want the orientation of the front and back sides of the copy
to be the same as that of the document.
3
z
Head to Toe
Select this item when you want the orientation of the first and second sides of the
copy to be the opposite of that of the document.
This appears when [1 J 2 Sided] or [2 J 2 Sided] is selected.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
84
Output Format
Output Format
On the [Output Format] screen, you can configure features for outputting documents.
The following shows the reference section for each feature.
Booklet Creation (Creating a Booklet)....................................................................................... 85
Covers (Attaching Covers to Copies)......................................................................................... 88
Transparency Separators (Inserting Blank Sheets between Transparencies)............................. 90
Multiple-Up (Copying Multiple Pages onto One Sheet)............................................................ 91
Poster (Making Enlarged Copies Spread over Multiple Sheets)................................................ 92
Repeat Image (Making Multiple Copies on One Sheet) ............................................................ 93
Annotation (Adding a Stamp/a Date/Page Numbers to Copies) ................................................ 93
Watermark (Printing Control Numbers on the Background of Copies)..................................... 99
Copy
Secure Watermark (Managing Document Security) ................................................................ 102
Tab Margin Shift (Copying on Tab Stock Paper) .................................................................... 103
Output Orientation (Specifying Face Up or Down) ................................................................. 104
Folding (Outputting Bi-Folded/Tri-Folded Paper)................................................................... 105
3
Preset Repeat Image (Making Multiple Copies on a Single Sheet) ......................................... 105
2 Sided Copying (Making 2 Sided Copies).............................................................................. 106
Copy Output (Specifying Finishing Options) .......................................................................... 106
ID Card Copying (Copying Both Sides of an ID Card) ........................................................... 108
1
On the [All Services] screen, select
[Copy].
2
Select the [Output Format] tab, and
then select a feature on the [Output
Format] screen.
Booklet Creation (Creating a Booklet)
This feature lays out pages so that booklets are formed when the output sheets are
folded in half. You can also set the binding shift and attach a cover when making
booklets.
When the C-Finisher with Booklet Maker or Booklet Finisher D2 is installed, Bi-Fold or
Bi-Fold + Stapling become available.
85
3 Copy
Important • Ensure that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
Note
• If the number of pages in the booklet is not a multiple of four, the remaining pages will be
output as blank pages.
• If [Auto] is set for [Paper Supply], a tray specified in [Auto Paper Off] is automatically
selected. Change the settings if necessary. For information on [Auto Paper Off], refer to "6
System Settings" > "Copy Mode Settings" > "Copy Control" in the Administrator Guide.
1
Select [Booklet Creation].
2
Select any item.
Copy
„Off
Disables this feature.
3
„On Create Booklet
Copies are made to enable left binding or top binding.
„On - Right Bind Create Booklet
Copies are made to enable right binding.
„On - Do not Create Booklet
You can output the copies of scanned documents as they are by specifying Bi-fold/
Stapling. Select this when you do not need a document to be copied in booklet page
order.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
„Covers
You can attach covers to a booklet.
z
No Covers
No cover is added.
z
Blank Covers
A blank sheet of paper is attached as the cover.
z
Front Covers - 2 Sided
The first and second pages of the document are copied on both sides of the cover.
z
Front & Back Cover - Print Outside
The first page of the document is copied on the front side of the cover.
„Last Page on Back Cover
Selecting this check box copies the image of the last document page onto the last page
of the copy sheets as a back cover. When you use [Divide Output] to divide a booklet
into subsets, the image of the last document page will be copied onto the last page of
the last subset.
Note
86
• Depending on the number of pages in the original, a blank page may be added before the
last booklet page.
Output Format
„Binding Shift
Displays the [Booklet Creation-Binding Shift] screen.
Refer to "[Booklet Creation-Binding Shift] Screen" (P.87).
„Divide Output
Displays the [Booklet Creation-Divide Output] screen.
Refer to "[Booklet Creation-Divide Output] screen" (P.87).
„Fold & Staple Options
Displays the [Booklet Creation - Fold & Staple Options] screen.
Refer to "[Booklet Creation-Fold & Staple Options] Screen" (P.88).
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
Copy
[Booklet Creation-Binding Shift] Screen
You can set the binding shift value within the range from 0 to 50 mm in 1 mm
increments.
1
3
Use [ ] and [ ] to specify a
binding shift value.
[Booklet Creation-Divide Output] screen
When you have a large number of originals, the originals are divided to create subsets
to reduce the thickness of each booklet. The machine folds copies in half, and piles
them up to form a booklet. C-Finisher/C-Finisher with Booklet Maker allows you to
specify the number of sheets within the range of 1 - 50 in 1-sheet increments. Booklet
Finisher D2 allows you to specify the number of sheets within the range of 1 - 100
sheets in 1-sheet increments.
Note
• When specifying [Folding], set the dividing number of sheets in the range from 1 to 15.
1
Select [On].
2
Set the number of copies using [
and [ ] or with the numeric
keypad.
]
87
3 Copy
[Booklet Creation-Fold & Staple Options] Screen
When the C-Finisher with Booklet Maker or Booklet Finisher D2 is installed, Bi-Fold or
Bi-Fold + Stapling become available.
1
Select any item.
„Off
No Finishing is carried out.
„Folding Only
Copy
Outputting copies folded in half. The number of copies that can be folded is 5. When
the number is more than 5, the document is divided by every 5 sheets.
„Fold & Staple
3
The copies are folded in half and stapled at the center.
The number of copies that can be treated is 2 to 15.
Covers (Attaching Covers to Copies)
This feature allows you to attach covers to copies.
Different types of paper (such as colored paper and heavyweight paper) can be used
as the front and back covers of copies.
Important • When you select this feature, if the number of pages scanned by the machine exceeds the
maximum limit, the machine will not print the scan data. In that case, follow the message
displayed on the screen to cancel the job. The maximum number of pages that the machine
can scan is 999 pages per job. For multiple jobs, the maximum number of pages is 1,500
pages for color copies and 6,000 pages for black-and-white copies when the documents are
A4 (Xerox standard size). These values are approximate and may vary depending on the
paper type, size, and orientation of the original documents.
• If using Tab Stock paper, set [Output Orientation] to [Face Down] in the [Output Format]
screen.
Note
• When making 2-sided copies, copies are made on both sides of the top cover/back cover in
accordance with the page order of the document.
• If [Auto] is set for [Paper Supply], a tray specified in [Auto Paper Off] is automatically
selected. Change the settings if necessary. For information on [Auto Paper Off], refer to "6
System Settings" > "Copy Mode Settings" > "Copy Control" in the Administrator Guide.
88
1
Select [Covers].
2
Select any item.
Output Format
„Front Cover
Attaches a front cover to the copies.
z
No Covers
No cover is added.
z
Blank Covers
A blank sheet of paper is attached as a front cover.
z
Printed Cover - Print Outside
The first page of the document is copied on the front side of the front cover. When a
back cover is to be attached, the second page is copied on the back cover.
z
Printed Cover - Print Inside
The first page of the document is copied on the back side of the front cover. When a
back cover is to be attached, the second page is copied on the back cover.
Printed Cover - 2 Sided
The first and second pages of the document are copied on the front and back sides
of the front cover. When a back cover is to be attached, the 3rd and 4th pages are
copied on the front and back sides of the back cover.
„Back Cover
Attaches a back cover to the copies.
z
No Covers
No back cover is attached.
z
Blank Covers
A blank back cover is attached.
z
Printed Cover - Print Inside
The first page of the document is copied on the front side of the back cover.
z
Printed Cover - Print Outside
The first page of the document is copied on the back side of the back cover.
z
Printed Cover - 2 Sided
The first and second pages of the document are copied on the front and back sides
of the back cover.
„Paper Tray Settings
Displays the [Covers-Paper Tray Settings] screen.
Select the tray to be used for body pages from [Main Body Tray], and trays for front and
back covers from [Front Cover Tray] and [Back Cover Tray]. The orientation and size
of paper loaded in the trays must be the same.
z
Front Cover Tray
Set the tray used for front covers.
z
Back Cover Tray
Set the tray used for back covers.
z
Main Body Tray
Set the tray used for the body pages of documents.
89
Copy
z
3
3 Copy
When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. For more information, refer to "[Tray
5 (Bypass)] Screen" (P.61).
Important • [Auto Size Detect] of [Tray 5 (Bypass)] cannot be selected as [Covers Tray].
Transparency Separators (Inserting Blank Sheets between
Transparencies)
This feature allows you to insert blank separators between output transparency sheets.
At the same time, you can make copies for handouts. Transparency sheets must be
loaded in a tray in the same orientation as the paper to be used for handouts and
separators.
Important • Use V516 (Xerox film [no border]) transparency sheets. Using transparency sheets for color
(V556/V558 [with white border]) may cause a malfunction or paper jam.
Note
Copy
3
• When loading A4 size transparencies on Tray 5 (bypass), we recommend loading them
vertically.
1
Select [Transparency Separators].
2
Select any item.
„No Separators
Does not insert separators.
„Blank Separators
Inserts a separator each time a transparency is used for copying. Only one set of
copies can be made.
„Blank Separators & Handouts
Inserts a separator each time a transparency is used for copying. At the same time, the
required number of copies is made for handouts.
„Transparency Set & Handouts
Makes copies using transparencies. At the same time, the required number of copies
is made for handouts.
„Paper Tray Settings
Displays the [Paper Tray Settings] screen. Select the tray to use.
When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen"
(P.61).
90
Output Format
Multiple-Up (Copying Multiple Pages onto One Sheet)
2, 4, or 8 pages of a document can be copied together onto a single sheet of paper.
When you select [Multiple-Up], [Auto %] of [Reduce/Enlarge] is selected automatically.
The machine automatically sets the copy ratio and makes copies of the images so that
they fit on the selected paper.
Important • Ensure that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
Note
• When [Auto %] of [Reduce/Enlarge] is cancelled (a new copy ratio is selected), image loss
may occur depending on the size of the document image.
• When Image Shift is set, shift is executed on the whole document. For this reason, image
loss at the edge of the original may occur depending on the size of the document image.
• When Edge Erase is set, it is carried out for each document page.
• Select an item other than [Auto Paper] for the paper tray of [Paper Supply] on the [Copy]
screen.
Select [Multiple-Up].
2
Select any item.
Copy
1
3
„1 Page Up
Disables this feature.
„2 Pages Up
Copies two document pages onto one side of a single sheet of paper.
„4 Pages Up
Copies four document pages onto one side of a single sheet of paper.
„8 Pages Up
Copies eight document pages onto one side of a single sheet of paper.
„Reading Order
Allows you to select how to lay out images on a page.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
91
3 Copy
Poster (Making Enlarged Copies Spread over Multiple Sheets)
An enlarged copy of a document can be made spread over multiple sheets.
This feature allows you to create a large poster by pasting together the copies spread
over multiple sheets. Copied sheets are provided with a paste margin so that they can
be pasted together. The paste margin is fixed to 10 mm.
Important • Confirm that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
Note
• This feature is not supported by a document feeder.
1
Select [Poster].
2
Select any item.
Copy
„No Posters
3
No enlarged copies are made.
„Output Size
You can select from 7 paper sizes.
„Enlargement %
Refer to "When [Enlargement %] is Selected" (P.92).
„Paper Tray Settings
Displays the [Paper Supply] screen.
Select the paper tray to use.
When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen"
(P.61).
When [Enlargement %] is Selected
You can specify a different ratio for the height and width.
1
Use [ ] and [ ] to specify the
height and width ratios.
„Width X/Length Y
Set the height and width ratios within the range from 100 to 400% in 1% increments.
„XY
You can simultaneously change the numerical values of the height and width by the
same amount.
92
Output Format
Repeat Image (Making Multiple Copies on One Sheet)
This feature allows you to copy a document image on one sheet of paper repeatedly
for a specified number of times.
When the copy ratio is set to [Auto], the repeated copies of the image are reduced to
fit on the selected paper. You can also specify how the repeated copies of the image
are arranged.
Note
• When making copies at the same size as the document image, specify a number of repeats
so that the copies fit on the paper.
• If [Auto] is set for [Paper Supply], the tray specified in [Auto Paper Off] is automatically
selected. Change the settings if necessary. For information on [Auto Paper Off], refer to "6
System Settings" > "Copy Mode Settings" > "Copy Control" in the Administrator Guide.
1
Select [Repeat Image].
2
Select any item.
Copy
„1 Page Up
3
Disables this feature.
„Auto Repeat
Automatically determines the number of copies according to the document size, paper
size, and copy ratio, and then repeatedly copies the document image onto the paper.
Note
• Copies cannot be made when the document image is larger than the specified paper size.
„Variable Repeat
Specify how many copies to place along each of the long and short edges of paper.
You can specify a value between 1 and 23 for the length in the Y direction and a value
between 1 and 33 for the length in the X direction.
„Image Layout
z
Evenly Spaced
The specified number of images are evenly arranged on the paper.
z
Side by Side
The specified number of images are arranged with no space on the paper.
Annotation (Adding a Stamp/a Date/Page Numbers to Copies)
This feature allows you to add a stamp, a date, and page numbers onto copies.
You can select stamp, date, and page-number styles, and their print positions.
Important • When you select this feature, if the number of pages scanned by the machine exceeds the
maximum limit, the machine will not print the scan data. In that case, follow the message
displayed on the screen to cancel the job. The maximum number of pages that the machine
can scan is 999 pages per job. For multiple jobs, the maximum number of pages is 1,500
pages for color copies and 6,000 pages for black-and-white copies when the documents are
A4 (Xerox standard size). These values are approximate and may vary depending on the
paper type, size, and orientation of the original documents.
Note
• The Reduce/Enlarge feature does not affect the annotation image and text sizes.
• If you specify [Stamp], [Date], and [Page Number] together, make sure that their print
positions do not overlap.
• When the [Multiple-Up] feature is used, an annotation is added to each copy page.
93
3 Copy
• When the [Repeat Image] or [Booklet Creation] feature is used, an annotation is added to
each copy image.
1
Select [Annotation].
2
Select any item.
„Stamp
Displays the [Stamp] screen.
Refer to "[Stamp] Screen" (P.94).
„Date
Displays the [Date] screen.
Refer to "[Date] Screen" (P.95).
Copy
„Page Number
Displays the [Page Number] screen.
Refer to "[Page Number] Screen" (P.95).
3
„Bates Stamping
Displays the [Bates Stamping] screen.
Refer to "[Bates Stamping] Screen" (P.98).
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
[Stamp] Screen
This screen allows you to select a stamp style and a stamp position.
1
Select any item.
„Off
No stamp is added.
„On
A stamp is added.
„Text
You can select stamp text from eight options, or from user-defined text strings.
For information on how to register text, refer to "6 System Settings" > "Copy Mode Settings" >
"Annotation-Create Stamps" in the Administrator Guide.
94
Output Format
„Print On...
Displays the [Stamp-Print On] screen.
You can select whether to add a stamp onto the first copy page only, or onto each copy
page.
„Position
Displays the [Stamp-Position] screen.
For side 1 of copy sheets, you can select a stamp position from nine options.
For side 2 of copy sheets, you can select [Same as Side 1] or [Opposite to Side 1].
„Detailed Settings
Displays the [Stamp - Detailed Settings] screen.
You can select a stamp size from three options, or can directly specify a size in the
range of 6 to 64 points in 1 point increments. You can also select a stamp color from
seven options.
• If you set [Stamp] together with [Date] and [Page Number], the stamp color must be [Black].
[Date] Screen
This screen allows you to add a date to copies. The date shows when you started
copying the document.
3
The date format can be changed. For details, refer to "6 System Settings" > "Common Settings" >
"Machine Clock/Timers" > "Date" in the Administrator Guide.
1
Copy
Note
Select any item.
„Off
No date is added.
„On
A date is added.
„Print On...
Displays the [Date - Print On] screen.
You can select whether to add a date onto the first copy page only, or onto each copy
page.
„Position
Displays the [Date - Position] screen.
For side 1 of copy sheets, you can select a date position from six options.
For side 2 of copy sheets, you can select [Same as Side 1] or [Opposite to Side 1].
„Size
Displays the [Date - Size] screen.
You can select a date size from three options, or can directly specify a size in the range
of 6 to 24 points in 1 point increments.
[Page Number] Screen
This screen allows you to select a page-number style.
95
3 Copy
1
Select any item.
„Off
No page number is added.
„On
Adds page numbers to copies.
„Style
z
1, 2, 3
Adds page numbers only.
z
-1-, -2-, -3-
Copy
Adds page numbers, and hyphens before and after each page number.
(Example: -1-)
z
3
Page1, Page2, Page3
Adds page numbers, and the text "Page" before each page number.
(Example: Page1, Page2)
z
1/N, 2/N, 3/N
Adds page numbers, and the total number of pages to the right of each page number.
(Example: 1/50, 2/50)
When [1/N, 2/N, 3/N] is selected, the value specified in the [Total Page(N)] screen is
used.
z
-1/N-, -2/N-, -3/NAdds page numbers followed by the total number of pages, and hyphens before and
after the numbers. (Example: -1/50-, -2/50-)
When [-1/N-, -2/N-, -3/N-] is selected, the value specified in the [Total Page(N)]
screen is used.
z
Page 1/N, Page 2/N, Page 3/N
Adds page numbers followed by the total number of pages, and the text "Page"
before each page number.
When [Page 1/N, Page 2/N, Page 3/N] is selected, the value specified in the [Total
Page(N)] screen is used.
z
Total Pages (N)
Displays the [Page Number - Total Pages (N)] screen.
- Auto
Automatically calculates the total number of pages.
- Enter Number
Allows you to manually specify the total number of pages in the range of 1 to 9999.
„Print On...
Displays the [Page Number-Print On] screen.
Refer to "[Page Number-Print On] Screen" (P.97).
96
Output Format
„Position
Displays the [Page Number - Position] screen.
You can select a page-number position from six options.
„Size
Displays the [Page Number-Size] screen.
You can select a page-number size from three options, or can directly specify a size in
the range of 6 to 24 points in 1 point increments.
[Page Number-Print On] Screen
This screen allows you to specify a page range to add page numbers.
1
Select any item.
Copy
3
„All Pages
Adds page numbers to all copy pages.
„Enter Start Page Number
Allows you to specify the start page to add a page number, in the range of 1 to 9999.
Use [ ] and [
number.
], or select [Enter Number using Keypad] and enter the start page
„Enter End Page Number
Allows you to specify the end page to add a page number, in the range of 1 to 9999.
The start page is fixed to "1".
Use [ ] and [
number.
], or select [Enter Number using Keypad] and enter the end page
„Enter Start & End Page Number
Allows you to specify the start and end pages to add page numbers, in the range of 1
to 9999.
Use [ ] and [ ], or select [Enter Number using Keypad] and enter the start and end
page numbers.
„Include Covers/Separators
Available when [All Pages] is selected. To also include covers and separators, place a
check mark.
„Start Number
To add page numbers onto copies, specify a starting page number. Select [Enter
Number using Keypad] to enter a number with the numeric keypad.
You can enter a value within the range from 1 to 9999.
97
3 Copy
[Bates Stamping] Screen
This screen allows you to select prefix text and to specify the number of digits to be
used for page numbers.
1
Select any item.
„Off
Copy
Adds no prefix text or page number.
„On
Adds prefix text and page numbers to copies.
3
„Prefix
Allows you to use the screen keyboard to enter prefix text up to 16 characters.
„Number of Digits
Displays the [Bates Stamping - Number of Digits] screen.
You can specify the number of digits to be used for page numbers, between 1 and 9
digits in 1 digit increments.
„Print On...
Displays the [Bates Stamping - Print On] screen.
Refer to "[Bates Stamping - Print On] Screen" (P.98).
„Position
Displays the [Bates Stamping - Position] screen.
You can select a prefix and page-number position from six options.
„Size
Displays the [Bates Stamping - Size] screen.
You can select a prefix and page-number size from three options, or can directly
specify a size in the range of 6 to 24 points in 1 point increments.
[Bates Stamping - Print On] Screen
This screen allows you to specify a page range to add prefix text and page numbers.
1
98
Select any item.
Output Format
„All Pages
Adds prefix text and page numbers to all pages.
„Enter Start Page Number
Allows you to specify the start page to add prefix text and a page number, in the range
of 1 to 9999.
Use [ ] and [
number.
], or select [Enter Number using Keypad] and enter the start page
„Enter End Page Number
Allows you to specify the end page to add prefix text and a page number, in the range
of 1 to 9999.
Use [ ] and [
number.
], or select [Enter Number using Keypad] and enter the end page
Allows you to specify the start and end pages to add prefix text and page numbers, in
the range of 1 to 9999.
Use [ ] and [ ], or select [Enter Number using Keypad] and enter the start and end
page numbers.
„Include Covers/Separators
Available when [All Pages] is selected. To also include covers and separators, place a
check mark.
„Start Number
To add page numbers onto copies, specify a starting page number. Select [Enter
Number using Keypad] to enter a number with the numeric keypad.
You can enter a value within the range from 1 to 999999999 when [Number of Digits]
is not set, and can enter a value of up to the specified number of digits when [Number
of Digits] is set.
Note
• If the page number exceeds the specified value during copying, the copy job will be
canceled.
Watermark (Printing Control Numbers on the Background of Copies)
You can faintly print a sequential control number in the background of each copy page.
If you set 1 as the starting number, 1 is printed on each page of the first copy set and
2 is printed on each page of the second set.
To prevent, for instance, the duplication of confidential documents that are to be
distributed at a conference, you can use this feature to add sequential numbers to the
copies, and associate the numbers with the conference members.
Important • When you select this feature, if the number of pages scanned by the machine exceeds the
maximum limit, the machine will not print the scan data. In that case, follow the message
displayed on the screen to cancel the job. The maximum number of pages that the machine
can scan is 999 pages per job. For multiple jobs, the maximum number of pages is 1,500
pages for color copies and 6,000 pages for black-and-white copies when the documents are
A4 LEF (Xerox standard size). These values are approximate and may vary depending on
the paper type, size, and orientation of the original documents.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
99
Copy
„Enter Start & End Page Number
3
3 Copy
1
Select [Watermark].
2
Select any item.
„Control Number
z
Off
No control number is printed.
z
On
A control number is printed. Enter the starting number of the control number. You can
set a control number within the range from 1 to 9999.
„Text
Copy
Displays the [Watermark - Text] screen.
Refer to "[Watermark - Text] Screen" (P.101).
3
„User Account Number
When using User Administration or Auditron Administration, a user account number is
printed.
Note
• [User Account Number] is the No. (User Administration Number) registered by users in
Login Setup/Auditron Administration.
• This screen is displayed when the Auditron Administration feature is enabled. If the Login
Setup/Auditron Administration feature is used, [User Account Number] is displayed even
when no data is collected. In this case, even if [On] is selected for [User Account Number],
the No. registered by users (User Administration Number) is not printed.
„Date & Time
You can print the date and time that the copy job started.
For information about the format for the date, refer to "6 System Settings" > "Common Settings" >
"Watermark" > "Date Format" in the Administrator Guide.
„Serial Number
The serial number of the machine is printed.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
„Text Effect
Displays the [Watermark - Text Effect] screen.
Refer to "[Watermark - Text Effect] Screen" (P.101).
100
Output Format
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
[Watermark - Text] Screen
Select the text to print on the copy.
1
Select [On].
2
Select any text.
„Off
No text is printed.
Text is printed. You can select the text for stamp. You can specify text from 3 preset
text or the text set in the System Administration mode.
For information on how to register text, refer to "6 System Settings" > "Common Settings" >
"Watermark" > "Custom Text 1 to 3" in the Administrator Guide.
3
[Watermark - Text Effect] Screen
You can set Text Effect on this screen.
If you enable the Text Effect feature, the text strings specified in [Control Number],
[Text], [User Account Number], [Date & Time], and [Serial Number] on the [Watermark]
screen are embedded in the background of each copy. When the copy is copied again,
the text embedded in the background is printed as embossed or outline text depending
on the option you select on the [Watermark - Text Effect] screen.
Note
1
Copy
„On
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
Select any item.
„Off
Disables the feature, and prints text
as it is.
„Embossed
Enables the feature. When the copy is copied again, the text embedded in the
background of the copy is printed as embossed text.
„Outline
Enables the feature. When the copy is copied again, the text embedded in the
background of the copy is printed as outline text.
For information about the background pattern, refer to "6 System Settings" > "Common Settings" >
"Watermark" > "Background Pattern" in the Administrator Guide.
You can also set the color, character size, density, and other watermark print settings in the System
Administration mode. For information about other advanced settings, refer to "6 System Settings" >
"Common Settings" > "Watermark" in the Administrator Guide.
101
3 Copy
Secure Watermark (Managing Document Security)
Secure Watermark is a security management feature to embed a copy protection digital
code into a document, to restrict the document to be duplicated. With the digital code,
you can also analyze "when", "from which machine", and "by whom" the document was
output.
Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to
Secure Watermark.
• Document copy protection that is set using the Secure Watermark feature is not warranted
to always function. The feature may not function depending on the document or setting
conditions. For more information, contact our Customer Support Center.
• Note that we assume no responsibility for a damage caused by using or being not able to
use the Secure Watermark feature.
• By using the Secure Watermark feature, print quality may deteriorate as follows:
- Colors may become darker.
- Text in documents may become hard to read.
- Dots such as decimal characters and periods may become hard to read.
Copy
• The Secure Watermark feature may not work properly for a document if its size is smaller
than A5, if its background color is not white, or if the Watermark or Secure Watermark
feature has already used for the document.
3
• In some cases, a document may not be printed even if the Secure Watermark feature has
not been used for the document. This happens because the machine incorrectly detects a
copy protection code from the document. In that case, ask the system administrator to
temporarily disable the detection feature for copy protection codes.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
• To analyze digital codes, an optional application, ApeosWare Secure Watermark Analyzer,
is required. For information on how to use ApeosWare Secure Watermark Analyzer, refer to
its documentation.
1
Select [Secure Watermark].
2
Select any item.
„Off
Does not manage document security.
„On
Manages document security. Select any feature button if necessary.
„Protection Code
z
Off
Does not prevent document duplication. A digital code is embedded into copies.
z
Prevent Duplication
Prevents document duplication. Any documents with a copy protection code cannot
be copied.
Important • This setting also affects scan operation.
102
Output Format
„Text
Displays the [Secure Watermark -Text] screen.
Refer to "[Secure Watermark-Text] Screen" (P.103).
[Secure Watermark-Text] Screen
You can embed hidden text into documents.
With this hidden text feature, the specified text is embedded in the entire sheet. When
making a copy of a document that has been copied with this hidden text feature, the
embedded text on the output appears in white regardless of whether or not the Secure
Watermark kit is installed.
1
Select any item.
Copy
„Off
Does not print hidden text.
3
„On
Prints hidden text.
You can select any text from the
three preset text, or from text registered in the System Settings.
For information on how to register text, refer to "6 System Settings" > "Common Settings" > "Secure
Watermark" > "Text Effect" > "Custom Text 1 to 3" in the Administrator Guide.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
Tab Margin Shift (Copying on Tab Stock Paper)
This feature allows you to adjust the position of your document image to copy the image
onto Tab Stock paper.
Available sizes of tab-stock paper are A4
and 8.5 x 11 inches .
Available paper tray is Tray 5 (Bypass). Load Tab Stock paper face up, with the edge
opposite to the tab to be fed first.
103
3 Copy
1
Select [Tab Margin Shift].
2
Select any item.
„Off
Disables this feature.
„Shift to Tab
Copies the image located on the edge of the document onto the tab area of Tab Stock
paper.
Copy
Enter a value into [Shift Value] to adjust the position of the tab image so that it is
correctly copied onto the tab area. Only the shifted image is copied.
„Shift All
Copies the whole image of the document onto Tab Stock paper.
3
Enter a value into [Shift Value] when you want to adjust the position of the image to be
copied onto the tab area.
„Shift Value
Allows you to specify a shift value in the range of 0 to 15 mm in 1 mm increments.
„Paper Supply
Displays "Tray 5 (Bypass)".
„Tab Stock Size
Allows you to select a size of Tab Stock paper.
„Tab Stock Type
Allows you to select a type of Tab Stock paper.
Output Orientation (Specifying Face Up or Down)
You can select whether copies should be output facing up or down.
1
Select [Output Orientation].
2
Select any item.
„Auto
Automatically determines whether the copies should be output facing up or down.
„Face Up
Copies are output facing up and delivered from the last page.
104
Output Format
„Face down
Copies are output facing down and delivered from the last page.
„Face Up (Reverse Order)
Copies are delivered from the first page facing up.
Note
• Whether [Face Up (Reverse Order)] is displayed depends on the system setting. For
information, refer to "6 System Settings" > "Copy Mode Settings" > "Copy Control" > "Output
Orientation - Reverse Order" in the Administrator Guide.
Folding (Outputting Bi-Folded/Tri-Folded Paper)
This feature allows you to fold copies in half / in three.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
. Select the tray whose orientation is set to
.
• Z Tri-Fold and C Tri-Fold can only be applied to A4 paper and 8.5 x 11" paper.
1
Select [Folding].
2
Select any item.
3
„Off
Does not fold the copies.
„Z Tri-Fold
Folds copies in three with the printed side inside.
„C Tri-Fold
Folds copies in three with the printed side outside.
„Bi-Fold
Folds copies in half.
„Print Inside
Folds copies so that the image is printed inside.
„Print Outside
Folds copies so that the image is printed outside.
Preset Repeat Image (Making Multiple Copies on a Single Sheet)
This feature allows you to repeatedly copies one original onto equally divided areas
according to the specified number of copies.
Note
Copy
• The supported paper orientation is only
• When anything other than [Auto %] is selected for [Reduce/Enlarge], image loss may occur
depending on the image size.
105
3 Copy
1
Select [Preset Repeat Image].
2
Select any item.
„1 Page Up
Disables this feature.
„2 Pages Up
Makes two copies of the document image on a single sheet of paper.
Copy
„4 Pages Up
3
„8 Pages Up
Makes four copies of the document image on a single sheet of paper.
Makes eight copies of the document image on a single sheet of paper.
2 Sided Copying (Making 2 Sided Copies)
This feature is the same as [2 Sided Copying] of the [Layout Adjustment] screen. Refer to "2 Sided
Copying (Making 2 Sided Copies)" (P.83).
Copy Output (Specifying Finishing Options)
This feature allows you to select finishing options.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
If the offset stacking module is installed, the output position of copies is offset
alternately to separate each set of copies.
If the finisher is installed, each set of copies can be stapled or punched, and then
output.
The output destination is automatically selected depending on the selected feature.
Documents are delivered on the output tray when [Auto] is selected, or on the finisher
tray when [Collated/Stapling/Punching] or [Uncollated] is selected. For the machine
with the C-Finisher with Booklet Maker or Booklet Finisher D2, when [Folding/Stapling]
for [Booklet Creation] or [Bi-Folding] for [Folding] is selected, documents are delivered
on the booklet tray.
106
1
Select [Copy Output].
2
Select any item.
Output Format
„Auto
According to the set feature used, the machine automatically selects [Collated] or
[Uncollated].
Copies are collated when any of the following features is used: auto document feeder,
2 Sided Book Copy, Covers, [Blank Separators & Handouts] or [Transparency Set &
Handouts] of Transparency Separators, Booklet Creation, Stapling, Build Job, Sample
Set, and Combine Original Sets.
When you do not use any of the above-described features, copies are not collated.
„Collated / Stapling / Punching
The machine outputs sheets sorted into sets that are arranged in page order.
„Uncollated
The machine outputs the specified number of copies and sorts sheets by page.
Copy
„Uncollated with Separators
The machine outputs copies with inserting blank sheets as a separator and sorts
sheets by page.
3
„Stapling
Sets the position for stapling. C-Finisher/C-Finisher with Booklet Maker is capable of
stapling about 2 - 50 sheets of paper (when P paper or J paper is used). Booklet
Finisher D2 is capable of stapling 2 - 100 sheets of paper (when P paper or J paper is
used). Available paper types are: plain paper, recycled paper, side 2 paper,
heavyweight 1 (105 - 176 g/m2), heavyweight 1 (Side 2), heavyweight 2 (177 - 280 g/
m2), coated (105 - 176 g/m2), coated 1 (Side 2), punched paper, tab stock (105 - 176 g/
m2), and custom paper 1 to 5.
Booklet Finisher D2 cuts the staple nails depending on the number of sheets. The
stapled nails may be bent depending on the type of paper used.
Important • Confirm that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
• In the following cases, the actual stapling position is different from the stapling position
appearing on the screen:
When [Original Orientation] is set to [Upright Images], and [Stapling] is set to one position at
the right side.
When [Original Orientation] is set to [Sideways Images], and [Stapling] is set to one position
at the left side.
„Hole Punching
Sets the position for punching. C-Finisher/C-Finisher with Booklet Maker offers three
different punch positions to choose from: 2 Holes Left, 2 Holes Top, 2 Holes Right.
Booklet Finisher D2 offers six different punch positions to choose from: 2 Holes Left, 2
Holes Top, 2 Holes Right, 4 Holes Left, 4 Holes Top, 4 Holes Right.
Important • Confirm that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
107
3 Copy
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
„Z Fold
The machine folds the output copies in Z fold. Z fold can be applied to B4, A3, 11 x 17".
If you have mixed sized documents, the width (vertical direction) of the paper must be
the same, such as a combination of A4 (portrait) and A3 (landscape), and a
combination of B5 (portrait) and B4 (landscape). For example, if you have a
combination of A4 (portrait) and A3 (landscape), the Z fold is only applied to A3.
ID Card Copying (Copying Both Sides of an ID Card)
This feature allows you to copy both sides of a small undetectable original, such as an
ID card, onto one side of paper.
Copy
Important • Use the document glass when copying. The document feeder is not available for this
feature.
• Specify the original’s orientation correctly.
3
• Place the card slightly away from the top-left corner of the document glass so that the whole
image can be captured.
1
Select [ID Card Copying].
2
Select the desired option.
„Off
Disables ID card copying.
„On
Enables ID card copying.
108
Job Assembly
Job Assembly
On the [Job Assembly] screen, you can configure features such as Build Job and
Sample Set. The following shows the reference section for each feature.
Build Job (Processing Documents Scanned with Different Settings as One Job) ................... 109
Sample Set (Checking the Finished Output of the Copy) ........................................................ 113
Combine Original Sets (Adding Originals).............................................................................. 114
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) .................... 116
Stored Programming ................................................................................................................ 117
On the [All Services] screen, select
[Copy].
2
Select the [Job Assembly] tab, and
then select a feature on the [Job
Assembly] screen.
Copy
1
3
Build Job (Processing Documents Scanned with Different Settings as
One Job)
This feature allows you to apply different copy settings to each document page or each
document stack, and then outputs the copies as one job.
Note
• To copy on the tab paper when using [Covers], [Tab Margin Shift], [Separators], set [Output
Orientation] to [Face down].
1
Select [Build Job].
2
Select [On].
3
Select the desired print settings.
Note
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
„Off
Build Job is not applied.
„On
Build Job is applied. The feature buttons appear. Set any item if necessary.
For features available in Build Job, refer to "Features that can be set in Build Job" (P.109).
Features that can be set in Build Job
„Copy Output
For information on the feature, refer to "Copy Output (Specifying Finishing Options)" (P.106).
„Booklet Creation
For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.85).
109
3 Copy
„Covers
For information on the feature, refer to "Covers (Attaching Covers to Copies)" (P.88).
Important • The machine does not copy on a cover when using the Build Job feature.
„Annotation
For information on the feature, refer to "Annotation (Adding a Stamp/a Date/Page Numbers to Copies)"
(P.93).
„Separators
For information on the feature, refer to "[Build Job - Separators] Screen" (P.111).
„Watermark
For information about the feature, refer to "Watermark (Printing Control Numbers on the Background of
Copies)" (P.99).
Copy
„Secure Watermark
For information about the feature, refer to "Preset Repeat Image (Making Multiple Copies on a Single
Sheet)" (P.105).
3
„Output Orientation
For information about the feature, refer to "Output Orientation (Specifying Face Up or Down)" (P.104).
[Copy Job] screen
The following describes the screen that appears while the Build Job is being executed.
„Change Settings...
Displays the [Copy] screen allowing you to change the settings. After changing the
settings as necessary, press the <Start> button on the control panel to start scanning
of the document.
When using a stored program for Build Job
While the machine makes copies using the Build Job feature, you can use a stored
program.
1)Select [Change Settings...].
2)Select the [Job Assembly] tab.
3)Select [Stored Programming].
4)Select the number of the stored program that contains the features you wish to use.
Note
• You can only select numbers that have been registered.
For information on how to register a stored program, refer to "Registering Stored Programs for Build
Job" (P.187).
110
Job Assembly
„Chapter Start...
Displays the [Build Job - Chapter Start] screen.
Refer to "[Build Job - Chapter Start] Screen" (P.113).
„Insert Separators...
Displays the [Build Job - Separators] screen.
Refer to "[Build Job - Separators] Screen" (P.111).
„Change Quantity...
Displays the [Build Job - Change Quantity] screen. Enter a new quantity using the
numeric keypad.
„Cancel
The document data stored by the Build Job feature is cleared and the job is cancelled.
• The same operation is performed if you press the <C (Clear)> or <Clear All> button on the
control panel.
• While scanning the loaded document, [Stop] is displayed. Select [Stop] to pause scanning.
Select [Start] in the touch screen, or press the <Start> button on the control panel to resume
scanning.
„Last Original
Select this to end scanning of documents. The build job starts.
„Next Original
Select this when you have another document. This item is selected when using the
Build Job feature.
„Start
When loading the next document and select [Start], the next documents are scanned.
Note
• The same operation is performed if you press the <Start> button on the control panel.
„Sample Set
When making multiple sets of copies, you can print a sample set to check the finished
output and then print the remaining copy sets. You can select to continue or cancel the
job after the confirmation.
[Build Job - Separators] Screen
You can insert a sheet of paper as a separator in between each stack of documents.
You can specify the number of separators to insert within the range of 1 to 99 as
necessary.
Note
• : You can specify different settings for each stack of documents. If you do not specify
particular settings for each stack of documents, the previously specified settings are applied.
1
Select any item.
2
Select [ ]/[ ] or use the numeric
keypad to enter the number of
separators to insert.
111
Copy
Note
3
3 Copy
„No Separators
The machine does not insert any separators.
„Blank Separators
The machine inserts blank separators.
Select this feature, load documents, and press the <Start> button. The blank
separators are inserted.
„Printed Separator - Side 1
A first page of the loaded documents is copied on the front side of a separator, and the
rest of pages are copied on the paper other than a separator.
When using [Multiple-Up], the number of pages (2 pages, 4 pages, or 8 pages) that you
selected to copy onto one side of a single sheet, starting from the first page of the
loaded documents, are copied onto the front page of a separator.
Copy
When loading a single sheet document, the document is copied onto a separator.
„Printed Separator - Side 2
A first page of the loaded documents is copied on the back side of a separator, and the
rest of pages are copied on the paper other than a separator.
3
When using [Multiple-Up], the number of pages (2 pages, 4 pages, 8 pages) that you
selected to copy onto one side of a single sheet, starting from the first page of the
loaded documents, are copied onto the back side of a separator.
When loading a single sheet document, the document is copied onto a separator.
„Printed Separator - 2-Sided
First two pages of the loaded documents are copied onto each side of a separator, and
the rest of pages starting from the third page are copied onto the paper other than a
separator.
When using [Multiple-Up], the number of pages (2 pages, 4 pages, 8 pages) that you
selected to copy onto one side of a single sheet, starting from the first page of the
loaded documents, are copied onto each side of a separator.
When loading two-sheet documents, both sheets are copied onto each side of a
separator.
Note
• When you have two separate documents, a single sheet document and multiple sheet
documents, if you want to copy this single sheet document and the first page of the multiple
sheet documents onto each side of a separator, when loading the multiple sheet documents,
select [No Separator] under [Build Job - Separators]. If you do not select [No Separator], the
machine processes these two documents separately under different separator settings, the
single-sheet document is copied onto a separator, and the first page (or first two page) of the
multiple sheet documents is copied onto another separator.
„Separators Tray
You can select the tray, which is loaded with paper to be used as a separator.
When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. For more information, refer to "[Tray
5 (Bypass)] Screen" (P.61).
„Separators Quantity
When selecting [Blank Separators], the number of separators can be set from 1 to 99.
112
Job Assembly
[Build Job - Chapter Start] Screen
You can set the chapter start.
1
Select any item.
„Off
The next stack of documents is copied after the previous stack.
„On
The next stack of documents is copied from Side 1 of a new sheet of paper.
„Multiple-Up - New Page
When [Multiple-Up] is marked, even if all documents are divided for every chapter
before all of them are assembled in [Multiple-Up] feature, the next stack of document
is copied using new sheets of paper.
Copy
Sample Set (Checking the Finished Output of the Copy)
When making multiple sets of copies, you can print a sample set to check the finished
output and then print the remaining copy sets. You can select to continue or cancel the
job after the confirmation. The number of sets to be copied can also be changed. The
sample copy is included in the total number of sets.
After a sample set is output, the remaining sets will automatically be output if the
machine is left uninstructed for the period specified under [Auto Job Release]. You can
change the value of [Auto Job Release] as necessary.
1
Select [Sample Set].
2
Select [On].
„Off
No sample set is made.
„On
A sample set is made.
[Copy Job] screen
The machine pauses and displays the [Copy Job] screen after the sample set is copied.
113
3
3 Copy
„Change Settings...
The [Change Settings...] screen is displayed. Uncheck the settings you want to cancel.
This button is displayed only when there are any settings that can be cancelled for the
job.
„Change Quantity...
The [Change Quantity] screen appears and you can change the number of copies
entered before. Enter a new quantity using the numeric keypad. The new value must
include the number of the sample set that has already been printed. When reducing the
quantity, you cannot enter a number less than the number of copies that have already
been printed.
Note
• If you specify "1" for [Change Quantity] and then press the <Start> button, the machine will
not process the job.
„Cancel
Copy
The remaining copies are cancelled.
„Start
The remaining copies are made.
3
Note
• The same operation is performed if you press the <Start> button on the control panel.
Combine Original Sets (Adding Originals)
Use this feature when you copy a document that has too many pages to be loaded into
the document feeder at one time, or when you scan each document page using the
document glass and have the machine process the pages as one job.
[Next Original] that is usually displayed while scanning documents with the document
feeder is always selected in this mode. In addition, when using the document glass to
scan documents, [Next Original] is also selected during scanning. If [Copy Output] is
set to [Auto], the output is automatically sorted.
When all documents have been scanned, select [Last Original].
After the first original set is copied, the screen will automatically return to the previous
display if the machine is left unused for the period specified under [Auto Clear]. You
can change the value of [Auto Clear] as necessary.
1
Select [Combine Original Sets].
2
Select [On].
„Off
In the screen displayed during scanning documents with the document feeder with
specifying Collated, [Last Original] is selected.
„On
In the screen displayed during scanning documents with the document feeder with
specifying Collated, [Next Original] is selected.
114
Job Assembly
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
[Copy Job] screen
Copy
The [Copy Job] screen is displayed when copying begins.
3
„Cancel
The document data stored by [Combine Original Sets] is cleared and the copying is
cancelled.
Note
• The same operation is performed if you press the <C> button or <Clear All> button on the
control panel.
„Last Original
Select this to end scanning documents.
„Next Original
Select this when you have more documents to copy. This button is activated when the
[Combine Original Sets] feature is used.
„Start
Load the next document, and select [Start] to start scanning.
Note
• The same operation is performed if you press the <Start> button on the control panel.
115
3 Copy
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area)
This feature allows you specify the area to be deleted from an document image. 3 areas
can be specified.
1
Select [Delete Outside/Delete
Inside].
2
Select any item.
„Off
No area is deleted.
Copy
„Delete Outside
3
„Delete Inside
Deletes the outside of the selected area.
Deletes the inside of the selected area.
„Area Settings
Selecting [Area X] displays the [Delete Outside/Delete Inside - Area X] screen.
Refer to "[Delete Outside/Delete Inside - Area X] screen" (P.117).
„Target areas of originals
When the original document is a 2-sided document, specify from which side the
specified area is to be deleted.
z
Both Sides
Applies the settings to both sides of the document.
z
Side 1 Only
Applies the settings to side 1 of the document.
z
Side 2 Only
Applies the settings to side 2 of the document.
„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
116
Job Assembly
[Delete Outside/Delete Inside - Area X] screen
Set the area to be deleted. The area is defined by the rectangle formed between the
points X1,Y1 and X2,Y2. The origin point is the top-right corner of a document.
You can specify a value within the range of 0 to 432 mm for the width (X) and the length
(Y) in 1 mm increments.
Note
• Specify the 2 coordinates from the top right corner of the document.
• When specifying multiple areas, the specified areas can overlap each other.
• When [Reduce/Enlarge] is enabled, the specified area will be reduced/enlarged accordingly.
Select [Area 1].
2
Enter the value for X1 into [X1]
using the numeric keypad, and
select [Next].
3
Enter the value for Y1 into [Y1]
using the numeric keypad, and
select [Next].
4
Enter the value for X2 into [X2]
using the numeric keypad, and
select [Next].
5
Enter the value for Y2 into [Y2] using the numeric keypad, and select [Next].
Note
Copy
1
3
• To change the coordinates you have entered, select [Next], move
value again.
, and then enter the
• If all of [X1], [Y1], [X2], and [Y2] are set to [0], the area will be invalid. If no other area is
specified, the Delete Outside/Delete Inside feature cannot be used.
• If you select <C> button, the value with the
mark is cleared.
„Clear Area X
Clears the specified area.
„Next
The
mark moves to the next coordinate.
Stored Programming
This feature is the same as "Registering Stored Program for Build Job" in Chapter 6 Stored
Programming. For details, refer to "Calling a Stored Program" (P.189).
117
4 Scan
This chapter describes the basic scanning procedures and the scan features
provided by the machine.
To use the scan features, network settings are required. For information on the network settings,
refer to "6 System Settings" > "Network Settings" in the Administrator Guide.
Important • The scan features are not available for some models. An optional package is
necessary. For more information, contact our Customer Support Center.
z
Scanning Procedure .................................................................................120
z
Operations during Scanning .....................................................................126
z
E-mail........................................................................................................128
z
Scan to Mailbox ........................................................................................135
z
Network Scanning (ApeosPort models only) ............................................136
z
Scan to PC................................................................................................138
z
General Settings .......................................................................................142
z
Image Quality............................................................................................152
z
Layout Adjustment ....................................................................................155
z
Output Format...........................................................................................161
4 Scan
Scanning Procedure
This section describes the basic scanning procedure. The following shows the
reference section for each step.
Step 1 Loading Documents .......................................................................................................120
Step 2 Selecting Features ..........................................................................................................122
Step 3 Starting the Scan Job......................................................................................................124
Step 4 Confirming the Scan Job in Job Status ..........................................................................125
Step 5 Saving the Scanned Data ...............................................................................................125
Step 1 Loading Documents
There are two methods for loading documents:
„Document Feeder
Scan
4
z
Single sheet
z
Multiple sheets
„Document Glass
z
Single sheet
z
Bound documents, such as books
Document Feeder
The document feeder supports single and multiple sheet documents with sizes from
140 x 210 mm (A5, 5.5 x 8.5 inches) to 297 x 432 mm (A3, 11 x 17 inches).
The document feeder automatically detects standard size documents. For nonstandard size documents, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying an Scan Size)" (P.157).
Note
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings"
in the Administrator Guide.
The document feeder accepts the following number of sheets.
Number of
Sheets
Document Type (Weight)
Lightweight paper (38 - 49 g/m2)
250 sheets
Plain paper (50 - 80 g/m2)
250 sheets
2
Heavyweight paper (81 - 128 g/m )
150 sheets
2
100 sheets
Heavyweight paper (129 - 200 g/m )
For information on scanning mixed sized documents, refer to "Mixed Sized Originals (Scanning
Different Size Documents Simultaneously)" (P.157).
Important • Place folded or creased documents on the document glass to avoid paper jams.
• 2-sided scanning of lightweight paper (38 - 49 g/m2) is not supported.
120
Scanning Procedure
1
Remove any paper clips and
staples before loading the
document.
2
Adjust the movable document
guides to match the size of the
document loaded.
Note
3
• When loading a large
document such as A3, open
the document stopper
rightward.
Place the document (the front side
of 2-sided document) face up in the
center of the document feeder.
Note
Document stopper
Indicator
• The indicator lights up when
the document is loaded
correctly.
Scan
Document Glass
The document glass supports a single sheet, a book, or other similar documents up to
297 x 432 mm (A3, 11 x 17 inches).
Important • After using the document glass, close the document cover.
The document glass automatically detects standard size documents. For a nonstandard size document, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying an Scan Size)" (P.157).
Note
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings"
in the Administrator Guide.
CAUTION
Do not apply excessive force to hold thick document on the platen glass. It may break
the glass and cause injuries.
1
Open the document cover.
Important • Ensure that a screen is
displayed on the control
panel, and then load a
document. If a document is
loaded before a screen is
displayed, the machine may
not properly detect the
document size.
121
4
4 Scan
2
Place the document face down,
and align it against the top left
corner of the document glass.
3
Close the document cover.
Note
• When a standard size
document is placed on the
document glass, the size of
the document is displayed in
the message area.
Step 2 Selecting Features
You can select features on the [General Settings] screen.
On the [All Services] screen, you can select from 4 scan modes: E-mail, Scan to
Mailbox, Network Scanning, and Scan to PC.
Note
• The Network Scanning feature is available on the ApeosPort models only.
Scan
„E-mail
4
„Scan to Mailbox
Scans a document and sends the scanned data as an e-mail attachment.
Scans a document and saves the scanned data into a mailbox on the machine.
You need to create a mailbox in advance. For information on how to create a mailbox, refer to "6 System
Settings" > "Setup Menu" > "Mailbox" in the Administrator Guide.
„Network Scanning (ApeosPort models only)
Scans a document using a job template created on CentreWare Internet Services.
„Scan to PC
Scans a document and sends the scanned data to a network computer via the FTP or
SMB protocol.
The following shows the reference section for each feature.
E-mail........................................................................................................................................128
Scan to Mailbox ........................................................................................................................135
Network Scanning (ApeosPort models only)............................................................................136
Scan to PC.................................................................................................................................138
Note
• Features displayed may vary depending on the model of your machine.
• When the Auditron mode used, a user ID and passcode may be required. Ask your system
administrator for the user ID and passcode.
• To use the scan features, network settings are required. For information on the network
settings, refer to "6 System Settings" > "Network Settings" in the Administrator Guide.
122
Scanning Procedure
The following describes how to store scanned data into a mailbox.
1
Press the <All Services> button.
1
2
3
4
5
6
7
8
9
0
#
C
2
<All Services>
button
Select [Scan to Mailbox].
Scan
4
3
If the previous settings still remain,
press the <Clear All> button.
1
2
3
4
5
6
7
8
9
0
#
<Clear All>
button
C
4
Specify a mailbox to save the data
in.
5
Select each tab, and configure
features as necessary.
The following shows the reference
section for each feature.
"General Settings" (P.142)
"Image Quality" (P.152)
"Layout Adjustment" (P.155)
"Output Format" (P.161)
123
4 Scan
Step 3 Starting the Scan Job
1
Press the <Start> button.
Important • If the document has been set
in the document feeder, do not
hold down the document while
it is being conveyed.
• Scanning cannot be
performed if a copy protection
code is detected.
Note
1
2
3
4
5
6
7
8
9
0
#
<Start> button
C
• If a problem occurs, an error
message appears in the touch
screen. Solve the problem in accordance with the message.
• The next scan job can proceed while scanning.
„If you have more documents
Scan
If you have more documents to scan, select [Next Original] on the touch screen while
the current document is being scanned. This allows you to scan the documents as a
single set of data.
Up to 999 pages can be stored.
Note
4
2
• If the number of document pages exceeds the maximum, then scanning stops. Follow the
displayed message, and either abort the operation, or save the scanned data.
While documents are being
scanned, select [Next Original].
Note
• When the screen shown above is displayed and no operation is performed for a certain
period of time, the machine automatically assumes that there are no more documents.
• When using the document feeder, load the next document after the machine has finished
scanning the first document.
• You can change the scan settings of the next document by selecting the [Change Settings]
button that is displayed after selecting [Next Original].
124
3
Load the next document.
4
Press the <Start> button.
If you have more documents, repeat Steps 3 and 4.
Scanning Procedure
5
When all documents have been
scanned, select [Last Original].
Step 4 Confirming the Scan Job in Job Status
1
Press the <Job Status> button.
1
2
3
4
5
6
8
9
0
#
Scan
7
<Job Status>
button
C
4
2
Confirm the job status. You can
select the kind of jobs to be
displayed from [All Jobs], [All
Printing Jobs], [All Non-printing
Jobs], and [Mailbox Transfer Jobs].
Note
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Step 5 Saving the Scanned Data
When you used the Scan-to-Mailbox feature, the document stored in a mailbox of the
machine can be imported into your computer using the following:
„Import using an application
Use a network scan driver.
Refer to "Importing to a TWAIN Compatible Application" (P.212).
„Import using Mailbox Viewer2
Use Mailbox Viewer2 (Fuji Xerox application software).
Refer to "Importing Using Mailbox Viewer2" (P.214).
„Import using CentreWare Internet Services
Use CentreWare Internet Services.
Refer to "Importing Using CentreWare Internet Services" (P.216).
„Import using WebDAV
Use WebDAV.
Refer to "Importing with the WebDAV Protocol" (P.217).
125
4 Scan
Operations during Scanning
The following describes the operations available during scanning. The following shows
the reference for each operation.
Stopping the Scan Job ...............................................................................................................126
Changing Scan Settings ............................................................................................................127
Stopping the Scan Job
To cancel scanning a document, follow the procedure below.
1
Press either [Stop] on the touch
screen or the <Stop> button on the
control panel.
1
2
3
4
5
6
Scan
7
8
9
0
#
<Stop> button
C
4
2
Select [Cancel].
„If the screen shown in step 2 does not appear even after you press the <Stop>
button on the control panel:
Depending on the job in progress, a screen for canceling the job may not appear. In
that case, use the following procedure to cancel the scan job on the [Current and
Pending Jobs] screen in Job Status.
126
Operations during Scanning
1
Press the <Job Status> button.
1
2
3
4
5
6
7
8
9
0
#
<Job Status>
button
C
2
Select the job to cancel, and then
select [Stop]. You can select the
kind of jobs to be displayed from
[All Jobs], [All Printing Jobs], [All
Non-printing Jobs], and [Mailbox
Transfer Jobs].
Scan
4
Changing Scan Settings
You can change scan settings while scanning the document.
1
Select [Next Original].
2
Select [Change Settings...].
3
Set [Scanning Color], [Scan Resolution], [Original Size], [2 Sided Originals], [Original
Type], and [Lighten/Darken].
For each setting, refer to "Scanning Color (Selecting a Color Mode)" (P.142), "Scan Resolution
(Specifying a Scanning Resolution)" (P.155), "Original Size (Specifying an Scan Size)" (P.157), "2
Sided Originals (Scanning Both Sides of a Document)" (P.155), "Original Type (Selecting the
Document Type)" (P.144), and "Image Options (Adjusting Scan Density and Image Sharpness)"
(P.153).
4
Press the <Start> button.
127
4 Scan
E-mail
You can scan a document and send the scanned data as an e-mail attachment. The
following shows the reference section for each feature.
Note
• Some e-mail settings are required to use this feature. For information on the settings, refer
to "9 E-mail Environment Settings" in the Administrator Guide.
Address Book............................................................................................................................129
Keyboard...................................................................................................................................131
Add Me .....................................................................................................................................132
Recipient(s) ...............................................................................................................................132
From ..........................................................................................................................................133
Subject.......................................................................................................................................134
Message.....................................................................................................................................134
The [Read Receipts] and [Split Send] features on the [Output Format] screen are only
available for the [E-mail] feature. The following shows the reference section for each
feature.
Scan
Read Receipts............................................................................................................................162
Split Send (Sending in Sections)...............................................................................................162
4
1
Select [E-mail] on the [All Services]
screen.
2
On the [General Settings] screen,
specify recipients using the
Address Book or the keyboard.
Important • Recipients cannot be
specified with address
numbers using the numeric
keypad, one-touch buttons, or
group numbers.
• You can only specify recipients registered for e-mail.
• Depending on the settings in the System Settings, the [Address Book], [Keyboard], and [Add
Me] buttons are not displayed. Recipient names and e-mail addresses cannot be modified
on this screen.
• Depending on the settings in the System Settings, the address specified in the [From] field
may not be automatically displayed in the [To] or [CC] fields.
Scanning Color
You can set the color mode to scan a document.
For information about the feature, refer to "Scanning Color (Selecting a Color Mode)" (P.142).
2 Sided Originals
You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Originals (Scanning Both Sides of a Document)"
(P.143).
Original Type
You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.144).
128
E-mail
File Format
You can select a file format for output data.
For information about the feature, refer to "File Format (Selecting a File Format for Output Data)"
(P.145).
Address Book
The following describes how to select a recipient using the Address Book. You can also
enter an e-mail address using the keyboard.
When you select an address attached with a certificate from the Address Book, the email can be encrypted.
Note
• The e-mail encryption feature is available on the ApeosPort models only.
For information on the settings of the address book, refer to "6 System Settings" > "Setup Menu" >
"Address Book" in the Administrator Guide.
For information on the encryption, refer to "12 Security" > "Configuration of E-mail Encryption/Digital
Signature" in the Administrator Guide.
Select [Address Book].
2
Select any item.
Scan
1
4
„To
Sets the selected address as a recipient.
„CC
Sets the selected address as CC.
„BCC
Sets the selected address as BCC.
„Go to
Displayed only when [Local Address List] is selected.
Refer to "When [Local Address List] is Selected" (P.130).
„Details
Displays detailed information on the selected recipient.
„Local Address List
Displays the local address list.
Refer to "When [Local Address List] is Selected" (P.130).
„Local Search
Searches recipients in the local address list.
Refer to "When [Local Search] or [Remote Search] is Selected" (P.130).
129
4 Scan
„Remote Search
Refer to "When [Local Search] or [Remote Search] is Selected" (P.130).
„Next Recipient
Allows you to specify e-mail addresses to send e-mails to multiple recipients
(Broadcast).
When [Local Address List] is Selected
1
Select a recipient from the local
address list.
Note
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Scan
„Go to
Enter a recipient number using the numeric keypad to display the recipient at the top
of the list.
4
„Details
Select a recipient from [Name/E-mail], and select [Details]. Then the detailed
information on the recipient appears.
When [Local Search] or [Remote Search] is Selected
1
Enter keywords to search for an
address.
For information on how to enter
characters, refer to "Entering Text" (P.46).
Note
• When multiple keywords are
used, the address is searched
with the AND clause.
„Recipient Name
Searches with a recipient name as a keyword. Selecting [Enter/Change Keyword]
displays the screen for entering the keyword. Up to 32 characters are allowed.
Example: John Smith
„E-mail Address
Searches with an e-mail address as a keyword. Selecting [Enter/Change Keyword]
displays the screen for entering the keyword. Up to 128 characters are allowed.
Example: myhost@example.com
„Custom Item
This field is used to search with a keyword item other than the recipient name and email address. Selecting [Enter/Change Keyword] displays the screen listing the custom
items.
Note
130
• Only one custom item can be selected.
E-mail
z
None
No custom item is used for the keyword search.
z
Telephonenumber
A telephone number is used for the keyword search.
z
O
An office name is used for the keyword search.
z
OU
A department name is used for the keyword search.
z
Change Settings
Select a custom item, and select this button. Then the keyword entry screen
appears. Up to 60 characters are allowed.
„Enter/Change Keyword
„Search Now
The search starts. The searched results are listed on the screen.
4
Keyboard
You can enter addresses using the keyboard.
1
Select [Keyboard] on the [E-mail]
screen.
2
Use the keyboard shown on the
screen to enter an e-mail address
of up to 128 characters.
Scan
Select a keyword item, and select [Enter/Change Keyword]. Then the keyword is set or
changed.
„To/CC/BCC
Switches the recipient type (To/CC/BCC) using the drop-down menu.
„More Characters
Displays symbols. Use this button to enter symbols for the e-mail address.
„Next Recipient
Allows you to specify e-mail addresses to send e-mails to multiple recipients
(Broadcast).
„Backspace
Moves the cursor back to delete one character.
„Shift
Used for entering uppercase characters.
131
4 Scan
Add Me
This button is used to add the sender's address to [To], [CC], or [BCC].
1
Select [Add Me].
2
Select an option.
„To
Adds the sender's address to To.
„CC
Adds the sender's address to CC.
„BCC
Adds the sender's address to BCC.
Scan
Recipient(s)
You can confirm, delete or edit recipients using the pop-up menu displayed.
4
1
From the [Recipient(s)] list, select
the recipient to be deleted,
confirmed, or edited.
2
Select any item from the pop-up
menu.
„Remove
Removes the selected recipient.
„Edit
Displays the [Change Recipient Settings] screen where you can confirm or edit the
recipient.
Refer to "[Change Recipient Settings] Screen" (P.132).
„Cancel
Hides the pop-up menu.
[Change Recipient Settings] Screen
You can confirm and change the settings of the recipient.
1
132
Select the item to be changed.
E-mail
„E-mail Address
To change the e-mail address, select [Change Settings] to display the keyboard and
enter a new address.
„Recipient Name
To change the recipient name, select [Change Settings] to display the keyboard and
enter a new name.
The recipient name appears when registered in the Address Book.
„S/MIME Certificate (ApeosPort models only)
To check whether or not any certificate is linked to the e-mail address, select [Change
Settings].
If S/MIME is enabled, and a certificate is linked to the e-mail address, you can check
the contents of the S/MIME certificate.
For information on S/MIME communication, refer to "12 Security" > "Configuration of E-mail
Encryption/Digital Signature" in the Administrator Guide.
Scan
„Change Settings
Allows you to confirm and change the settings of the selected item.
4
From
Specify a sender's e-mail address. You can specify only one address as a sender's
address.
Note
• When using the Authentication feature, the e-mail address registered in user information is
automatically set as a sender's address. For more information on user information, refer to
"6 System Settings" > "Login Setup/Auditron Administration" > "Create/Check User
Accounts" in the Administrator Guide.
• Depending on the System Settings, [From] may not be editable.
• When using a digital signature, the machine e-mail address becomes the sender’s address.
(ApeosPort models only)
For information on a digital signature, refer to "12 Security" > "Configuration of E-mail Encryption/
Digital Signature" in the Administrator Guide.
1
Select [From].
2
Select any item from the pop-up
menu.
Note
• The machine e-mail address
appears as a sender. If the
machine name is set in
[Name] in the System
Administration mode, the
machine name appears in
[From] instead of the machine
e-mail address. Select [From]
to edit the sender’s e-mail
address.
„Address Book
Allows you to select the sender's e-mail address from the address book.
For information on the address book, refer to "Address Book" (P.139).
„Keyboard
Enter the sender’s e-mail address of up to 128 characters.
133
4 Scan
„Cancel
Hides the pop-up menu.
Subject
Set the e-mail subject using the following procedure.
„Auto Set
Automatically sets the subject to [Scan data from XXX] (where XXX is the host name
of the machine).
„To set a user-defined subject
1
Select [Subject].
2
Enter a subject of up to 128 characters using the displayed keyboard.
For information on how to enter characters, refer to "Entering Text" (P.46).
Scan
4
Message
Enter the e-mail body using the following procedure.
1
Select [Message].
2
Enter a message of up to 512 characters using the keyboard.
For information on how to enter characters, refer to "Entering Text" (P.46).
134
Scan to Mailbox
Scan to Mailbox
You can scan documents and save the scanned data into a mailbox of the machine.
To use the [Scan to Mailbox] feature, select [Scan to Mailbox].
A mailbox needs to be registered beforehand. For more information on registering a mailbox, refer to "6
System Settings" > "Setup Menu" > "Mailbox" in the Administrator Guide.
1
Select [Scan to Mailbox] on the [All
Services] screen.
2
On the [General Settings] screen,
specify a mailbox to save the
scanned data in.
Note
Scan
• If a passcode is set for the
mailbox, the passcode entry
screen may appear. Enter the
passcode and select
[Confirm]. If you have
forgotten the passcode, set
the mailbox passcode in the System Administration mode again.
4
„Mailbox
Select a mailbox to save the scanned data in.
Note
• Select [
] to return to the previous screen and select [
] to move to the next screen.
„Go to
Use the numeric keypad to enter a 3-digit mailbox number. The mailbox then appears
at the top of the list.
„Document List
Select a mailbox and then select this button to display the [Document List] screen. You
can confirm or delete documents stored in the mailbox.
For more information on the [Mailbox - Confirm/Delete] screen, refer to "Checking/Operating
Documents in a Mailbox" (P.171).
Scanning Color
You can set the color mode to scan a document.
For information about the feature, refer to "Scanning Color (Selecting a Color Mode)" (P.142).
2 Sided Originals
You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Originals (Scanning Both Sides of a Document)"
(P.143).
Original Type
You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.144).
135
4 Scan
Network Scanning (ApeosPort models only)
You can scan documents after specifying a file (job template) saving scanning
conditions, information on the forwarding destination server and others.
Job templates can be created on CentreWare Internet Services. Scanned data is
converted to the format specified in a job template, and is automatically sent to a
server.
1
Select [Network Scanning] on the
[All Services] screen.
2
Select a job template.
Scan
„Job Template
Select a job template that has the scan conditions you want.
4
Note
• Select [
] to return to the previous screen or [
] to move to the next screen.
„Go to
Use the numeric keypad to enter a 3-digit job template number. The job template then
appears at the top of the list.
„Template Description
Displays the [Template Description] screen. The screen displays the description of the
job template.
„Refresh
Refreshes the information. If a created job template has not been displayed, selecting
[Refresh] will display the job template.
Scanning Color
You can set the color mode to scan a document.
For information about the feature, refer to "Scanning Color (Selecting a Color Mode)" (P.142).
2 Sided Originals
You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Originals (Scanning Both Sides of a Document)"
(P.143).
Original Type
You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.144).
136
Network Scanning (ApeosPort models only)
File Format
You can select a file format for output data.
For information about the feature, refer to "File Format (Selecting a File Format for Output Data)"
(P.145).
Scan
4
137
4 Scan
Scan to PC
You can convert scanned data to TIFF, DocuWorks, or PDF format, and then use the
FTP or SMB protocol to send the data to a computer on the network. The following
shows the reference section for each feature.
Note
• Before scanning, a shared folder must be created on the computer for saving scanned data.
If the FTP protocol is used, the FTP service must be set. For information on the computer
settings, refer to the documentation supplied with your operating system. For information on
compatible operating systems, refer to "15 Appendix" > "Specifications" > "Scan Feature
Specifications" in the Administrator Guide.
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
Transfer Protocol.......................................................................................................................139
Address Book............................................................................................................................139
Browse... ...................................................................................................................................140
Specifying a Destination ...........................................................................................................140
Scan
4
1
Select [Scan to PC] from the [All
Services] screen.
2
Specify a forwarding destination on
the [Scan to PC] screen.
Note
• Fields displayed vary
depending on the protocol.
Scanning Color
You can set the color mode to scan a document.
For information about the feature, refer to "Scanning Color (Selecting a Color Mode)" (P.142).
2 Sided Originals
You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Originals (Scanning Both Sides of a Document)"
(P.143).
Original Type
You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.144).
File Format
You can select a file format for output data.
For information about the feature, refer to "File Format (Selecting a File Format for Output Data)"
(P.145).
138
Scan to PC
Transfer Protocol
You can select a transfer protocol using the following procedure.
1
Select [Transfer Protocol].
2
Select any item.
„FTP
Transfers using the FTP protocol.
Scan
„SMB
Transfers using the SMB protocol.
„SMB (UNC Format)
4
Transfers using the SMB protocol (UNC Format).
UNC stands for Universal Naming Convention and its format is as follows:
\\host name\shared name\directory name.
Address Book
You can specify the server name, user name and other information from the address
book.
For information on settings of the address book, refer to "6 System Settings" > "Setup Menu" >
"Address Book" in the Administrator Guide.
1
Select [Address Book].
2
Select the destination in which the
data is stored.
Important • You can only use destinations
configured for SMB or FTP.
Note
• Select [ ] to return to the
previous screen and select
[ ] to move to the next
screen.
„Go to
Enter a recipient number using the numeric keypad to display the recipient at the top
of the list.
„Details
You can confirm information such as [Recipient Name] and [Server Name/IP Address].
139
4 Scan
Browse...
Displays a hierarchy consisting of server names and folders. You can specify a save
destination by tracing the hierarchy.
1
Select [Browse...].
2
Select the destination in which data
is to be stored.
You can move to another level by
pressing [Previous] or [Next].
Important • You can specify recipients for
SMB only.
„Save in:
Shows the current location in the hierarchy.
Scan
Specifying a Destination
Enter information into the fields provided for the selected protocol, to specify a
forwarding destination.
4
1
Select the item to be set.
Note
• You can also select [Address
Book] to enter information.
• Fields displayed the screen
vary depending on the
protocol.
2
Enter information using the
keyboard on the screen.
For information on how to enter
characters, refer to "Entering Text" (P.46).
Note
• To delete characters, select
[Backspace].
„Server
Displayed when [FTP] or [SMB] is selected for [Transfer Protocol]. Enter a server name
or IP address. Up to 64 characters are allowed.
Example::myhost.example.com
(myhost: host name, example.com: domain name)
„Shared Name
Displayed when [SMB] is selected for [Transfer Protocol]. Enter a shared name. Up to
64 characters are allowed.
140
Scan to PC
„Save In
z
When [FTP] or [SMB] is selected for [Transfer Protocol]:
Enter a directory name. Up to 128 characters are allowed.
z
When [SMB(UNC format)] is selected for [Transfer Protocol]:
Enter "\\Host Name\Shared Name\Directory Name". Up to 260 characters are
allowed.
„User Name
Enter the user name of the computer you are forwarding to. When a user name is not
required for the destination, this field can be skipped.
When [FTP] is selected for [Transfer Protocol], up to 32 characters are allowed.
When [SMB] is selected for [Transfer Protocol], use one of the following formats.
z
For Active Directory:
User name@Domain name (user name: up to 32 characters, domain name: up to 64
characters)
Scan
Example: fuji@example.com (fuji: user name, example.com: domain name)
z
For workgroups:
Local user (up to 32 characters)
4
Example: Fuji-Taro
„Password
Enter the password for the user name. Up to 32 characters are allowed.
141
4 Scan
General Settings
The [General Settings] screen displayed for [E-mail], [Scan to Mailbox], [Network
Scanning] (ApeosPort models only), and [Scan to PC] allows you to set basic features.
The following shows the reference section for each feature.
Scanning Color (Selecting a Color Mode)................................................................................142
2 Sided Originals (Scanning Both Sides of a Document).........................................................143
Original Type (Selecting the Document Type).........................................................................144
File Format (Selecting a File Format for Output Data) ............................................................145
Note
• When you select [Scan to Mailbox], [File Format] is disabled.
On the [All Services] screen, select
[E-mail], [Scan to Mailbox],
[Network Scanning] or [Scan to
PC].
2
Select the [General Settings] tab,
and select a feature on the
[General Settings] screen.
Scan
1
4
Scanning Color (Selecting a Color Mode)
You can set the color mode to scan a document.
1
Select a color mode from
[Scanning Color].
„Auto Detect
The color of the document is determined automatically; the machine scans in full color
when the document is colored, otherwise scans in monochrome.
Note
• The features which can be set in the [Image Quality] screen when [Auto Detect] is selected,
are the same as if [Color] is specified for the [Scanning Color] when a color document is
loaded, or the same as if [Black] is specified for the [Scanning Color] when a monochrome
document is loaded.
„Color
Select to scan a color document.
„Grayscale
Scans a document in grayscale. Adds shades to monochrome, creating intermediate
tones that change gradually. Suited to documents containing gradations that cannot be
reproduced with monochrome (2-color).
142
General Settings
„Black
Scans a document in monochrome 2 tone. You can select the document type in the
[Original Type].
2 Sided Originals (Scanning Both Sides of a Document)
You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
1
Select any item.
Scan
„1 Sided
Select this to scan only one side of the document.
4
„2 Sided (Head to Head)
Select this when both sides of the 2-sided document are in the same orientation.
„2 Sided (Head to Toe)
Select this when both sides of the 2-sided document are in opposite orientations.
„More...
The [2 Sided Originals] screen is displayed.
Refer to "[2 Sided Originals] Screen" (P.143).
[2 Sided Originals] Screen
This screen allows you to select the status and orientation of original documents.
1
Select any item.
„1 Sided
Select this to scan only one side of the document.
„2 Sided
Select this to scan both sides of the document.
143
4 Scan
„Originals
Displayed when [2 Sided] is selected.
z
Head to Head
Select this when both sides of the 2-sided document are in the same orientation.
z
Head to Toe
Select this when both sides of the 2-sided document are in opposite orientations.
„Original Orientation
To scan using the document feeder, the orientation must be set to specify the head of
the document.
Load the document in the [Head to Left] orientation when [File Format] is set to [TIFF/
JPEG Auto Select], [TIFF], or [JPEG]. When viewing the scanned document on a
computer, the document is displayed in the [Head to Top] orientation.
Note
z
• If the setting for [Original Orientation] differs from the actual document orientation, then the
machine may mistakenly detect the top of the document.
Scan
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
4
z
Sideways Images
Select this when placing the top edge of the document against the left side of the
document glass or the document feeder.
Original Type (Selecting the Document Type)
When you set [Scanning Color] on the [General Settings] screen to [Black], select the
document type.
1
Select an original type.
„Photo & Text
Select this item when the scanning document contains both text and photos. This
setting automatically identifies text and photo areas to scan each area with optimum
quality.
„Text
Select this item when scanning text clearly.
„Photo
Select this item when scanning photos.
144
General Settings
File Format (Selecting a File Format for Output Data)
You can select a file format for output data.
Note
• When selecting [Scan to Mailbox], [File Format] is disabled.
• If High-compression Image Kit is installed, the machine can store PDF and DocuWorks files
with higher compression rates.
1
Select a file format.
„TIFF/JPEG Auto Select
Scan
Automatically selects JPEG or TIFF. The file format is determined for each page:
[JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages.
„PDF
4
Saves scanned data in PDF format.
„DocuWorks
Saves scanned data in DocuWorks format.
Note
• To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 4.0 or later
- DocuWorks Viewer Light 4.0 or later
- DocuWorks Viewer Light for Web 4.0 or later
„More...
The [File Format] screen is displayed.
Refer to "[File Format] Screen" (P.145).
[File Format] Screen
This screen displays all available File Format options.
1
Select any item.
„TIFF/JPEG Auto Select
Automatically selects JPEG or TIFF. The file format is determined for each page:
[JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages.
„Multi-page TIFF
Saves multiple pages into a single file in TIFF format.
145
4 Scan
„Single-page TIFF
Saves each page into a different file in TIFF format.
„JPEG
Saves as a JPEG file. When either [Color] or [Grayscale] is selected for [Scanning
Color], configure the image compression method. You can also configure the
compression ratio with [Image Compression] in the [Output Format] screen.
„PDF
Saves scanned data in PDF format.
„DocuWorks
Saves scanned data in DocuWorks format.
Note
• To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 4.0 or later
- DocuWorks Viewer Light 4.0 or later
- DocuWorks Viewer Light for Web 4.0 or later
Scan
„MRC High Compression
Allows you to save PDF and DocuWorks files with high compression, and also to attach
thumbnails to DocuWorks files. A thumbnail is a reduced, small file image that helps
you check the file contents.
4
Important • Creating thumbnail images increases the size of the output data. Check the data size before
you send it by e-mail.
• DocuWorks 5.0.x and earlier versions (including trial version) do not support highcompressed DocuWorks files.
Note
• To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 6.0 or later
- DocuWorks Viewer Light 5.1 or later
- DocuWorks Viewer Light for Web 5.1 or later
„PDF Security
Allows you to prevent the data saved as a PDF file from unauthorized access.
The [File Format - PDF Security] screen appears.
Refer to "[File Format - PDF Security] Screen" (P.147).
„DocuWorks Security
Allows you to configure security on the data saved as a DocuWorks file to prevent
unauthorized access.
The [File Format - DocuWorks Security] screen appears.
Refer to "[File Format - DocuWorks Security] Screen" (P.149).
„PDF Signature (ApeosPort models only)
The [File Format - PDF Signature] screen appears.
A digital signature added to a file enables to detect alterations in the file, or to prevent
impersonation of the sender.
To verify the signature with Adobe Acrobat, select [Digital Signatures] under
[Preferences] on Acrobat, and then select the following option for [Signing Method].
- Acrobat 6.0.x : Windows Digital Certificate Security
- Acrobat 7.0.x : Adobe Default Security
z
Off
No visible signature is added.
146
General Settings
z
Visible Signature
Adds a visible signature using the certificate of the machine.
z
Invisible Signature
Adds an invisible digital signature using the certificate of the machine.
z
Signature Field Location
Select the position for [Visible Signature] where the signature is displayed.
„DocuWorks Signature (ApeosPort models only)
The [File Format - DocuWorks Signature] screen appears.
A visible signature added to a file enables to detect alterations in the file, or prevent
impersonation of the sender.
z
Off
No visible signature is added.
z
On
Scan
Adds a visible signature using the certificate of the machine.
z
Signature Field Location
Select the position where the signature is displayed.
4
[File Format - PDF Security] Screen
Allows you to encrypt a PDF file by password, and assign the access privileges for the
file operation.
1
Select any item.
„Off
The file is not encrypted, and no access privilege is configured.
„Password
Encrypts the file using a password.
„Encryption Algorithm
Set the encryption method.
z
128-bit RC4
Encrypts by the 128-bit RC4 method. Files encrypted by this method can be opened
with Adobe® Acrobat® 5.0 or later.
z
128-bit AES
Encrypts by the 128-bit AES method. Files encrypted by this method can be opened
with Adobe® Acrobat® 7.0 or later.
147
4 Scan
„Supported Version
The supported versions of Adobe® Acrobat® for encryption are displayed.
„Document Open Password
The [PDF Security - Document Open Password] screen appears.
If you select [On] and set a password, the password is required to open the file.
You can enter a password up to 32 characters.
„Permissions
The [PDF Security - Permissions] screen appears.
Refer to "[PDF Security - Permissions] Screen" (P.148).
[PDF Security - Permissions] Screen
Allows you to assign access privileges to a file.
Scan
1
Select [Security Password].
2
Enter the password.
3
Select any item.
4
„Security Password
The [PDF Security - Security Password] screen appears.
Security Password allows to assign access privileges to files. The password is required
when changing the access privileges or performing unauthorized operations.
You can enter a password up to 32 characters.
„Printing
The [Authorization - Printing] screen appears.
Configure whether to allow to print the file. If allowed, select the print resolution as well.
„Changes Allowed
The [Authorization - Changes Allowed] screen appears.
Configure whether to allow to change the file contents such as inserting pages or
adding notes.
„Allow Contents Copying and Extraction
The [Authorization - Allow Contents Copying and Extraction] screen appears.
Configure whether to allow to copy the file contents such as text and images.
148
General Settings
[File Format - DocuWorks Security] Screen
Allows you to encrypt a Docuworks file with a password, and assign the access
privileges for the file operation.
1
Select any item.
„Off
The file is not encrypted, and no access privilege is configured.
„Password (V4 Compatible)
Scan
Encrypts the file by the 56 bit DES method using a password. Files encrypted by this
method can be opened with DocuWorks Ver4.0 or later.
Select [Open Password], and set a password.
4
„Password (V4 Incompatible)
Encrypts the file by the 128 bit AES method using password. Files encrypted by this
method can be opened with DocuWorks Ver5.0 or later.
Select [Open Password], and set a password.
„Digital Certificate (V4 Incompatible) (ApeosPort models only)
Encrypts the file by the 128 bit AES method using certificate. Files encrypted by this
method can be opened with DocuWorks Ver.5.0 or later.
Select [Certificate] to set a certificate.
Important • If you encrypt a file using a certificate without Basic Constraints, DocuWorks Ver.5.0.1 and
Ver.6.0.1 cannot open the file. To use such certificates, use DocuWorks Ver.5.0.2, or
Ver.6.0.2 or later.
„Encryption Algorithm
Displays the encryption methods.
„Restricted Operations
Select file operations to whom access privileges are assigned. When assigning access
privileges, configure [Full Access Password].
„Open Password
The [DocuWorks Security - Open Password] screen appears.
If you select [On] and set a password, the file is encrypted. To open the file, the
password is required. The access privileges set in [Restricted Operations] are
assigned.
You can enter a password up to 32 characters.
„Full Access Password
The [DocuWorks Security - Full Access Password] screen appears.
When setting a password, the password is required to change the access privileges set
in [Restricted Operations].
You can enter a password up to 32 characters.
149
4 Scan
„Certificate (ApeosPort models only)
The [DocuWorks Security - Certificate] screen appears.
Refer to "[DocuWorks Security - Certificate] Screen" (P.150).
[DocuWorks Security - Certificate] Screen
Select a certificate added to the file.
„Remove
Deletes the selected certificates from the list.
„Edit
Displays the [Change Settings] screen.
You can change the access privileges and confirm the certificate information.
z
Access Right
Allows you to change the access privileges to open or operate files.
Scan
z
Certificate Detail
The [Certificate Information] screen appears.
Certificate information including issuer, expiration date, persons to whom the
certificate is issued, and the like is displayed.
4
„Cancel
Closes the pop-up menu.
„Delete All
Deletes all settings of the certificate.
„Add Device Certificate
If a valid certificate is linked to the machine, the machine certificate is added to the
certificate list.
„Add from Address Book
The [DocuWorks Security - Address Book] screen appears.
Refer to "[DocuWorks Security - Address Book] Screen" (P.150).
[DocuWorks Security - Address Book] Screen
Allows you to select parties to whom the encrypted file is disclosed, and address to
whom privileges are assigned.
„Open Document
Displayed only when [Local Address List] is selected.
Configure certificates of persons who are allowed to open the file.
„Full Access
Displayed only when [Local Address List] is selected.
Configure certificates of persons who are allowed to change access privileges
including editing or operating the file (full access).
150
General Settings
„Go to
Displayed only when [Local Address List] is selected.
Enter a recipient number using the numeric keypad to display the recipient on the list.
„Certificate Details
The [Certificate Details] screen appears.
Certificate information including issuer, expiration date, persons to whom the certificate
is issued, and the like is displayed.
„Local Address List
Displays the local address list.
For information on Local Search, refer to "Local Address List" (P.129).
„Local Search
Searches recipients in the local address list.
For information on Local Search, refer to "Local Search" (P.129).
Scan
„Remote Search (Directory Svc.)
For information on Remote Search (Directory Svc.), refer to "Local Search" (P.129).
For information on Directory Service, refer to "6 System Settings" > "Network Settings" > "Remote
Authentication Server/Directory Service" > "LDAP Server/Directory Service" in the Administrator
Guide.
151
4
4 Scan
Image Quality
On the [Image Quality] screen under [E-mail], [Scan to Mailbox], [Network Scanning]
(ApeosPort models only), or [Scan to PC], you can set the image quality features. The
following shows the reference section for each feature.
Photographs (Scanning a Color Photograph)............................................................................152
Image Options (Adjusting Scan Density and Image Sharpness) ..............................................153
Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ......153
Shadow Suppression (Suppressing the Document Background)..............................................154
Color Space (Specifying Color Space) .....................................................................................154
Scan
1
On the [All Services] screen, select
[E-mail], [Scan to Mailbox],
[Network Scanning] or [Scan to
PC].
2
Select the [Image Quality] tab, and
select a feature on the [Image
Quality] screen.
4
Note
• [Color Space] is not available
for some models. An optional
package is necessary. For
more information, contact our Customer Support Center. A setting must be made in the
System Administration mode to activate [Color Space]. For information on the setting
procedures, refer to "Color Space (Specifying Color Space)" (P.154) and "6 System
Settings" > "Scan/Fax Mode Settings" > "Other Settings" > "Color Space (ApeosPort Series
models)" in the Administrator Guide.
Photographs (Scanning a Color Photograph)
Configure when scanning a color photograph.
This feature is only available when [Scanning Color] is set to [Color] in the [General
Settings] screen.
Important • When this feature is enabled, [Shadow Suppression] and [Background Suppression]
features cannot be used.
Note
152
• You cannot use the document feeder with this feature.
1
Select [Photographs].
2
Select [Enhance Photographs].
Image Quality
Image Options (Adjusting Scan Density and Image Sharpness)
You can adjust the scan density and image sharpness.
1
Select [Image Options].
2
Adjust the scan density and
sharpness with [ ] and [ ].
„Lighten/Darken
You can select a scan density level from among 7 levels between [Lighten] and
[Darken].
Scan
Moving the arrow mark to the upper position makes the scan density lighter, and
moving to the lower position makes darker.
„Sharpness
4
You can select a sharpness level from 5 levels between [Soften] and [Sharpen].
Selecting an upper cell on the bar makes the contours of images sharper, and selecting
a lower cell makes softer.
Image Enhancement (Erasing the Background Color of Documents/
Adjusting Contrast)
This feature allows you to suppress the background color of a document such as
newspaper and colored paper. In addition, when [Scanning Color] on the [General
Settings] screen is set to [Color] or [Grayscale], you can adjust the contrast.
1
Select [Image Enhancement].
2
Select [Background Suppression]
and [Contrast]. Adjust contrast with
[ ] and [ ].
„Background Suppression
z
No Suppression
Scans the document backgrounds with no filtering.
z
Auto Suppression
When [Scanning Color] is set to [Black], the background of a document printed on
colored paper, such as newspaper, will be suppressed.
When [Scanning Color] is set to [Color], the background of a document printed on
white-color paper will be suppressed.
„Contrast
You can select a contrast level from 5 levels between [Less Contrast] and [More
Contrast].
153
4 Scan
Selecting an upper cell on the bar makes the difference between light and dark areas
greater; light areas become lighter and dark areas darker. In contrast, selecting a lower
cell on the bar makes the difference between light and dark areas smaller
Shadow Suppression (Suppressing the Document Background)
When you scan a 2-sided document printed on thin paper, this feature allows you to
suppress the image and colors on the reverse side of each document page from
appearing in the scan image.
This feature is enabled only when [Scanning Color] is set to [Color] or [Grayscale] in
the [General Settings] screen.
Important • This feature cannot be used with [Photographs].
1
Select [Shadow Suppression].
2
Select [Auto Suppression].
Scan
4
Color Space (Specifying Color Space)
This feature allows you to set the color space.
Important • Color Space is available when [Scanning Color] is set to [Color].
Note
• To display [Color Space] on the [Layout Adjustment] screen, a setting must be made in the
System Administration mode. For more information, refer to "6 System Settings" > "Scan
Mode Settings" > "Other Settings" > "Color Space (ApeosPort Series models)" in the
Administrator Guide.
1
Select [Color Space].
2
Select either [Standard Color
Space] or [Device Color Space].
„Standard Color Space
Uses the color space that conforms to sYCC.
„Device Color Space
Uses advanced color settings.
Note
• You can find profile data in the CD-ROM of the Driver CD Kit.
• When [Device Color Space] is selected, the image quality features described below are
changed to their defaults.
Lighten/Darken, Sharpness, Shadow Suppression, Contrast, Background Suppression
• When [Scanning Color] is set to [Auto Detect], [Standard Color Space] is applied to color
pages of the documents.
154
Layout Adjustment
Layout Adjustment
On the [Layout Adjustment] screen under [E-mail], [Scan to Mailbox], [Network
Scanning] (ApeosPort models only), or [Scan to PC], you can adjust the scan options.
The following shows the reference section for each feature.
Scan Resolution (Specifying a Scanning Resolution).............................................................. 155
2 Sided Originals (Scanning Both Sides of a Document) ........................................................ 155
Book Scanning (Scanning Facing Pages on Separate Sheets) ................................................. 156
Original Size (Specifying an Scan Size) .................................................................................. 157
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ...................... 157
Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................................... 158
Reduce/Enlarge (Specifying a Scanning Ratio) ....................................................................... 160
On the [All Services] screen, select
[E-mail], [Scan to Mailbox],
[Network Scanning], or [Scan to
PC].
2
Select the [Layout Adjustment] tab,
and then select a feature on the
[Layout Adjustment] screen.
Scan
1
4
Scan Resolution (Specifying a Scanning Resolution)
This feature allows you to set the resolution to scan a document.
As the value increases, the scan becomes more detailed, but the data size also
increases. The scanning and transfer time increases as well.
1
Select [Scan Resolution].
2
Select a resolution.
2 Sided Originals (Scanning Both Sides of a Document)
This feature is the same as [2 Sided Originals] in the [General Settings] tab. Refer to "2 Sided Originals
(Scanning Both Sides of a Document)" (P.143).
155
4 Scan
Book Scanning (Scanning Facing Pages on Separate Sheets)
This feature allows you to scan facing pages of a document onto separate sheets of
paper in page order.
This feature is useful if you need to make separate scans for facing pages of bound
originals such as a booklet.
Note
• You cannot use the document feeder with this feature. Use the document glass.
• Non-standard sized documents will not be separated into two accurately.
1
Select [Book Scanning].
2
Select any item.
Scan
„Off
Does not scan as a bound document.
4
„Left Page then Right
Scans the left page and then the right page of facing pages.
„Right Page then Left
Scans the right page and then the left page of facing pages.
„Top Page then Bottom
Scans the top page and then the bottom page of facing pages.
„Both Pages
Scans both pages in page order.
„Left Page Only
Scans the left page only in page order. You can select this item when [Left Page then
Right] or [Right Page then Left] is selected.
„Right Page Only
Scans the right page only in page order. You can select this item when [Left Page then
Right] or [Right Page then Left] is selected.
„Top Page Only
Scans the top page only in page order. You can select this item when [Top Page then
Bottom] is selected.
„Bottom Page Only
Scans the bottom page only in page order. You can select this item when [Top Page
then Bottom] is selected.
„Binding Erase
Erases the shadow from the center section of the document. You can set the binding
erase width within the range from 0 to 50 mm in 1 mm increments.
156
Layout Adjustment
Original Size (Specifying an Scan Size)
This feature allows you to set the scan size for a document.
Use this feature when a document is a non-standard size, or when you want to scan a
document at a size different from the original size.
The machine scans the document at the size you specify, regardless of the original
size. You can add or delete unwanted margins using this feature.
1
Select [Original Size] on the
[Layout Adjustment] screen.
2
Select a size.
Scan
„Auto Size Detect
Detects the document size automatically.
Document feeder
Document size
Note
B5, B5 , B4, A5 , A4, A4 , A3,
8.5 x 11 inches, 8.5 x 11 inches ,
8.5 x 14 inches, 11 x 17 inches
4
Document glass
B6, B6 , B5, B5 , B4, A6, A5,
A5 , A4, A4 , A3, 8.5 x 11
inches
• If the document size cannot be detected automatically, a screen to input the document size
appears.
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings"
in the Administrator Guide.
„Standard Size
Select a document size from 17 options.
„Variable Size
Enter the desired scan size when scanning a non-standard size document or when
scanning at a size different from the original document size. You can specify a value in
the range of 15 to 432 mm for the scan length (X), and a value in the range of 15 to 297
mm for the scan width (Y), in 1 mm increments. The scales attached on the upper and
left edges of the document glass are helpful for you to specify values.
Mixed Sized Originals (Scanning Different Size Documents
Simultaneously)
When using the document feeder, you can simultaneously scan different size
documents with the respective sizes. You can also specify a size to scan different size
documents with the same size.
Important • When selecting [Color] for [Scanning Color], and [2 Sided] for [2 Sided Originals], set the
[Scan Resolution] to a maximum of [400dpi].
• Always load the A5-size documents in portrait orientation.
157
4 Scan
• When loading B5 documents together with A3 documents loaded in landscape orientation or
A4 documents loaded in portrait orientation, load the B5 documents in portrait orientation.
• The recommended document size combinations are A4 portrait and A3 landscape, or B5
portrait and B4 landscape. If another combination of document sizes is used, the documents
can be fed at an angle and may not be copied properly.
Note
• When [Reduce/Enlarge] is set to [Auto %] and the output size is specified for [Output Size],
the scanned data is automatically reduced/enlarged to the specified size. However, since
the scanned image is not rotated, the image will be reduced/enlarged to fit the specified size
while keeping its orientation. For example, when an A3 landscape original is loaded and the
output size is set to A4 portrait, the scanned image is reduced to A5 landscape and printed
on A4 portrait paper.
• If the document size cannot be detected automatically, a screen to input the document size
appears.
1
Select [Mixed Sized Originals].
2
Select [On].
Scan
4
„Off
Select this item when all documents are of the same size.
„On
When scanning documents of different sizes, the machine automatically detects the
size of each document.
„Original Orientation
In order to identify the top of the document, the orientation of the document must be
configured.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
Edge Erase (Erasing Edges and Margin Shadows in the Document)
When you scan a document with the document cover open or when you scan a book,
the edges and center margin of the document may be scanned as black shadows. The
Edge Erase feature allows you to erase such shadows.
Note
• For 2-sided originals, the same edge erase amounts are set for the front and back sides.
• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in
proportion to the ratio you configured.
158
Layout Adjustment
1
Select [Edge Erase].
2
Select [Edge Erase].
3
Use [ ] and [ ] to set the erase
widths of top and bottom, left and
right, and center of the document.
4
Select [Original Orientation].
„Normal
Sets the Edge Erase amounts to 2 mm for the top and bottom, and left and right edges.
If you do not want to erase edges, select [Edge Erase] and then specify 0 mm for the
required edges.
„Edge Erase
z
Scan
Allows you to specify Edge Erase values.
Top & Bottom Erase
Erases the shadows of top and bottom edges of the document in accordance with
the orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Left & Right Erase
Erases the shadows of left and right edges of the document in accordance with the
orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Center
Erases the shadow in the center of facing pages of a bound document. You can set
the center erase width within the range from 0 to 50 mm in 1 mm increments.
„Original Orientation
In order to identify the top of the document, the orientation of the document must be
configured.
Note
z
• If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.
159
4
4 Scan
Reduce/Enlarge (Specifying a Scanning Ratio)
This feature allows you to set the scanning ratio for the document to be scanned.
1
Select [Reduce/Enlarge].
2
Select or enter a ratio.
„Proportional %
Select a preset ratio, or enter a value within the range of 25 to 400% in 1% increments.
To enter a value, touch the entry box, and then use the numeric keypad or the [
[ ] buttons.
Scan
„Auto %
In [Output Size], select the output
size of the scanned document. The
machine automatically calculates
the scanning ratio based on the
selected output size and the original
document size.
4
Note
160
• Selecting [Auto %] may
generate blank margin areas.
] and
Output Format
Output Format
On the [Output Format] screen under [E-mail], [Scan to Mailbox], [Network Scanning]
(ApeosPort models only), or [Scan to PC], you can configure the output formats. For
more information, refer to below.
Image Compression (Specifying an Image Compression Ratio When Scanning)................... 161
Read Receipts........................................................................................................................... 162
Split Send (Sending in Sections).............................................................................................. 162
File Name (Specifying a Name for the File to be Sent) ........................................................... 163
Reply To (Specifying a Reply Address) .................................................................................. 163
File Name Conflict (Setting the Action to be Taken for File Name Conflict)......................... 164
Document Name (Specifying a Name for the File to be Saved).............................................. 165
Encryption (Sending E-mail Encrypted by S/MIME) (ApeosPort models only)..................... 165
Password (ApeosPort models only) ......................................................................................... 166
Scan
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) (ApeosPort models only)
165
Login Name (ApeosPort models only)..................................................................................... 166
Meta Data (ApeosPort models only)........................................................................................ 166
1
On the [All Services] screen, select
[E-mail], [Scan to Mailbox],
[Network Scanning], or [Scan to
PC].
2
Select the [Output Format] tab, and
then select a feature on the [Output
Format] screen.
Note
4
• The buttons displayed on the
screen depend on the scan
service selected on the [All
Services] screen. The screen on the right is for the [E-mail] feature.
Image Compression (Specifying an Image Compression Ratio When
Scanning)
This feature allows you to select an image compression level. The setting is effective
when [Scanning Color] on the [General Settings] screen is set to [Color] or [Grayscale].
1
Select [Image Compression].
2
You can select from among five
levels of compression, including
the three levels below.
Note
• If High-compression Image Kit
is installed, and when [PDF
High Compression] or
[DocuWorks High
Compression] is selected for
[Output Format], three image
compression levels are
available.
161
4 Scan
„Higher
The image is saved with high compression. Image quality degrades, but the file size
decreases.
„Normal
The image is saved with standard compression. Results in a standard image quality
and file size.
„Lower
The image is saved with low compression. Image quality improves, but the file size
increases.
Read Receipts
This feature allows you to receive read receipts from e-mail recipients when using the
[E-mail] feature. This feature is not available unless recipients support the MDN
feature.
Scan
Note
• When multiple e-mails are sent using [Split Send], then a read receipt is requested for each
e-mail.
• Read receipts are returned to the address specified in [Reply To], or they are returned to the
address specified in [From] if [Reply To] is not set.
4
• This feature is only available when the recipient also sets to return read receipts.
1
Select [Read Receipts].
2
Select [On].
„Off
Select this item when you do not request read receipts.
„On
Select this when you request read receipts.
Split Send (Sending in Sections)
When using the [E-mail] feature, you can split a large amount of attachment into pages
to send them separately, or you can configure the machine not to split data.
For information about the Split Send setting, refer to "6 System Settings" > "E-mail Settings" > "E-mail
Control" > "Max No. of Pages for Split Send" in the Administrator Guide.
Note
162
• [Split Send] is available only when the [File Format] on the [General Settings] screen is set to
[PDF], [DocuWorks], or [Multi-page TIFF].
Output Format
1
Select [Split Send].
2
Select [Split by page].
„Off
The data is not split.
„Split by page
The data is split in pages.
File Name (Specifying a Name for the File to be Sent)
Scan
When using the [E-mail] or [Scan to Mailbox] feature, you can specify a name for the
document to be sent.
„Auto Set
The file name is "img-xxx-yyy.zzz" (where xxx is the date and time, yyy is the page
number, and zzz is the extension).
The extension depends on the setting in [File Format].
z
When [Multi-page TIFF] or [TIFF] is set for [File Format]: tif
z
When [PDF] is set for [File Format]: pdf
z
When [DocuWorks] is set for [File Format]: xdw
„To set the file name
1
Select [File Name].
2
Enter a name of up to 128 characters using the displayed keyboard.
For information on how to enter characters, refer to "Entering Text" (P.46).
Note
• When each page is saved as one file, the page number is added to the end of each file
name.
Reply To (Specifying a Reply Address)
When using the [E-mail] feature, you can specify the address for reply.
Note
• In one of the following cases, you cannot enter an address into the [Reply To] field:
- When an address for [Reply To] has already been obtained by using the remote
authentication (ApeosPort models only)
- When the machine does not allow you to change the address specified in the [From] field.
163
4
4 Scan
1
Select [Reply To].
2
Enter an address for reply.
„[Reply To] box
Touching the [Reply To] box displays the keyboard screen allowing you to enter an
reply address.
„Clear
Deletes the address entered in [Reply To].
Scan
„Reply To Me
Uses the address specified in [From] as a reply address.
Note
4
• This button is enabled only when an address is set for [From] on the [E-mail] screen.
„Address Book
Allows you to select a reply address from the Address Book.
Refer to "Address Book" (P.129).
Note
• When using a job template, the template name becomes a file name, which cannot be
changed.
File Name Conflict (Setting the Action to be Taken for File Name Conflict)
When using the [Scan to PC] feature, you can set the action to be taken when the file
name conflicts with another file stored in the destination.
1
Select [File Name Conflict].
2
Select any item.
„Cancel Job
The job is cancelled and the file is not saved.
„Change Name and Save
The file name is automatically changed and saved. The machine adds a number (0001
- 9999) to the end of the file name.
„Overwrite Name and Save
The existing file is replaced with the new one.
164
Output Format
Document Name (Specifying a Name for the File to be Saved)
When using the [Scan to Mailbox] feature, you can specify a name for the document to
be saved.
„Auto Set
The file name is "img-xxx" (where xxx is the date and time).
„To set the file name
1
Select [Document Name].
2
Enter a name of up to 28 characters using the displayed keyboard.
For information on how to enter characters, refer to "Entering Text" (P.46).
Scan
Encryption (Sending E-mail Encrypted by S/MIME)
(ApeosPort models only)
When using the [E-mail] feature, you can send e-mail encrypted by S/MIME.
When sending encrypted e-mail, select an e-mail address associated with a valid
certificate from Address Book.
4
„Off
Sends e-mail without encryption.
„On
Sends e-mail with encryption.
Digital Signature (Sending E-mail with
a Digital Signature by S/MIME) (ApeosPort models only)
When using the [E-mail] feature, you can send e-mail with a digital signature
by S/MIME.
Digital Signature allows a recipient to confirm whether contents of the e-mail are
changed, or whether the e-mail is sent from the proper sender.
To use this feature, the machine's mail address must be linked to a certificate.
For information on how to link a certificate to the e-mail address, refer to "6 System Settings" > "Setup
Menu" > "Address Book" > "S/MIME Certificate" in the Administrator Guide.
„Off
Sends e-mail without a digital signature.
„On
Sends e-mail with a digital signature
165
4 Scan
Login Name (ApeosPort models only)
Use this feature to enter the login name for a destination server.
Note
• This feature is displayed only when [Network Scanning] is selected on the [All Services]
screen.
1
Select [Login Name].
2
Enter the login name using the keyboard displayed on the screen.
For information on how to enter characters, refer to "Entering Text" (P.46).
Password (ApeosPort models only)
Use this feature to enter the password for a destination server.
Note
• This feature is displayed only when [Network Scanning] is selected on the [All Services]
screen.
Scan
1
Select [Password].
2
Enter the password using the keyboard displayed on the screen.
For information on how to enter characters, refer to "Entering Text" (P.46).
4
Meta Data (ApeosPort models only)
Use this feature to change the value of the Document Management Field (DMF) if it is
specified for a selected job template.
Note
166
• This feature is displayed only when [Network Scanning] is selected on the [All Services]
screen.
5 Send from Mailbox
This chapter describes the basic mailbox operation and mailbox features.
Note
• The Send from Mailbox feature is not available for some models. An optional
package is necessary. For more information, contact our Customer Support Center.
z
Mailbox Operating Procedure ...................................................................168
z
Selecting a Mailbox...................................................................................170
z
Checking/Operating Documents in a Mailbox...........................................171
z
Checking Document Details .....................................................................173
z
Printing Documents in a Mailbox ..............................................................174
z
Configuring/Starting Job Flow...................................................................177
5 Send from Mailbox
Mailbox Operating Procedure
The following shows the reference section for each procedure.
Step 1 Opening the [Send from Mailbox] Screen .....................................................................168
Step 2 Selecting a Mailbox .......................................................................................................168
Step 3 Checking/Selecting Mailbox Documents ......................................................................169
Step 4 Operating Mailbox Documents......................................................................................169
Step 1 Opening the [Send from Mailbox] Screen
Follow the procedure below to open the [Send from Mailbox] screen.
Note
Send from Mailbox
1
• Features displayed depend on the machine configuration.
Press the <All Services> button.
1
2
3
4
5
6
7
8
9
0
#
C
5
2
<All Services>
button
Select [Send from Mailbox].
Step 2 Selecting a Mailbox
Selectable mailboxes depend on the settings on the user authentication feature.
For information on selectable mailboxes, refer to "13 Authentication and Auditron Administration" >
"Authentication for Job Flow Sheets and Mailboxes" > "Types of Mailboxes" in the Administrator
Guide.
1
Select a mailbox.
For information on the [Send from
Mailbox] screen, refer to "Selecting a
Mailbox" (P.170).
168
Mailbox Operating Procedure
Step 3 Checking/Selecting Mailbox Documents
1
Select a document.
For information on the [Document List]
screen, refer to "Checking/Operating
Documents in a Mailbox" (P.171).
The following shows the reference sections for operations available on the [Send from
Mailbox] screen.
Checking Document Details..................................................................................................... 173
Printing Documents in a Mailbox ............................................................................................ 174
Configuring/Starting Job Flow................................................................................................. 177
Send from Mailbox
Step 4 Operating Mailbox Documents
5
169
5 Send from Mailbox
Selecting a Mailbox
Selectable mailboxes depend on the settings on the user authentication feature.
For information on selectable mailboxes, refer to "13 Authentication and Auditron Administration" >
"Authentication for Job Flow Sheets and Mailboxes" > "Types of Mailboxes" in the Administrator
Guide.
1
Select a mailbox.
Note
• Select [ ] to return to the
previous screen and select
[ ] to move to the next
screen.
Send from Mailbox
• An arrow is displayed next to
each mailbox which has a link
to a job flow sheet and for
which the auto start is set.
• If you are prompted for a
passcode, enter a passcode
and select [Confirm].
„Go to
Displays a mailbox at the top when you enter the three-digit mailbox number with the
numeric keypad.
5
170
Checking/Operating Documents in a Mailbox
Checking/Operating Documents in a Mailbox
You can confirm or operate documents stored in a mailbox.
On the [Send from Mailbox] screen,
select a mailbox.
2
Select a document.
Note
Send from Mailbox
1
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
• You can sort documents in
ascending or descending
order by selecting either
[Document Name] or [Stored
Date].
5
• At the left of each document
name, an icon is displayed to
show the document type.
:Scanned document
:Print document
• Up to 100 documents can be selected separately. You can also select all documents. If you
select documents separately, a number appears to the left of the document icon indicating
the order in which it was selected. Documents are processed in this order.
3
Select any item.
„Refresh
Displays the refreshed information.
„List
Lists the documents stored in the mailbox, with their stored dates and pages.
„Thumbnail
Displays the images and names of the documents stored in the mailbox
Important • If power supply is cut off immediately after a scanned document is stored in a mailbox, or if
the hard disk space is insufficient to display thumbnails, documents in the mailbox may not
be displayed in thumbnail view. In that case, display them in list view.
• The thumbnail view may not available for long documents. If a long document is not
displayed in thumbnail view, display it in list view.
• Characters and images in thumbnail view may not be correctly displayed because they are
scaled down from the actual sizes.
Note
• The orientation of an image displayed in thumbnail view depends on which orientation the
document was stored in.
• This feature may not be displayed depending on the machine configuration. Some models
require an optional package to use this feature. For more information, contact our Customer
Support Center.
171
5 Send from Mailbox
„No. of Documents
Displays the number of documents stored in the selected mailbox.
„Select All
Selects all the documents in the mailbox. If [Select All] is selected again, all the
documents are deselected.
„Delete
Deletes the selected documents in the mailbox.
„Document Details
Previews the selected document to allow you to check its details.
For more information, refer to "Checking Document Details" (P.173).
Note
Send from Mailbox
• Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.
„Job Flow Settings
Displays the [Job Flow Settings] screen. This screen allows you to create, link, and
execute job flows.
Refer to "Configuring/Starting Job Flow" (P.177).
Note
5
• Job flows are not available for print documents. If print documents are included in the
selected documents, a job flow can be executed for the documents other than the print
documents.
„Print
Allows you to print the selected documents.
Refer to "Print" (P.174).
„Batch Print
Allows you to print the selected multiple documents as one document.
Refer to "Batch Print" (P.175).
172
Checking Document Details
Checking Document Details
You can preview a document to check its details.
Important • Monochrome images with high gradation levels may appear bluish when previewed.
Note
• Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.
Select a document on the [Mailbox
- Document List] screen.
2
Click [Document Details].
3
Select any item.
Send from Mailbox
1
5
„View Size
Select whether to display the whole page or to enlarge the image by 200%.
A small document may not be enlarged even if you select [Enlarge View].
„Rotation
Select an angle to preview the image from [Right 90 degrees], [Left 90 degrees], and
[180 degrees].
„Change Document Name
Allows you to change the document name. Use the keyboard displayed to enter a new
name.
„Target Page
Specify a page to preview on the screen.
173
5 Send from Mailbox
Printing Documents in a Mailbox
You can print selected documents in a mailbox.
Send from Mailbox
1
On the [Document List] screen,
select documents.
2
Select [Print] or [Batch Print].
3
Enter the number of copies using
the numeric keypad, if necessary.
4
Click [Print].
5
Note
• When a document stored by
[Save to Mailbox] of a print driver is printed, the settings specified on the control panel or
CentreWare Internet Services will override the settings specified on the print driver except
the [Multiple-Up], [Skip Blank Page], and print position settings.
Print
Configure the Print settings.
„Paper Supply
Allows you to select paper.
„2 Sided Printing
Allows you to set 2-sided printing.
„Output
Allows you to set stapling and punching.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
For examples of the settings of stapling and hole punching, refer to "When stapling/punching holes"
(P.175).
„Document Details
Displays the [Document Details] screen. Select a document from the list to check its
preview image.
For details on previewing a document, refer to "Checking Document Details" (P.173).
Note
174
• Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.
Printing Documents in a Mailbox
„Print
Prints the selected document.
Batch Print
Allows you to set batch printing.
You can print multiple documents as one document. Up to 100 documents can be
bound in selected order.
Note
• For 2-sided printing, the last page becomes blank when the total number of printed pages is
odd. For printing of multiple documents, a blank page is inserted after the final page of each
document.
• If a different size document is included in multiple documents, it may be printed in improper
orientation.
• [Batch Print] is not available while interrupting another job.
Send from Mailbox
„Quantity
Allows you to change the quantity.
„Paper Supply
Allows you to select paper.
„2 Sided Printing
Allows you to set 2-sided printing.
5
„Output
Allows you to set stapling and punching.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
For examples of the settings of stapling and hole punching, refer to "When stapling/punching holes"
(P.175).
„Document Details
Displays the [Document Details] screen. Select a document from the list to check its
preview image.
For details on previewing a document, refer to "Checking Document Details" (P.173).
Note
• Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.
„Print
Prints the selected document.
When stapling/punching holes
The following table shows the stapled/punched positions with the example of [1 Staple]
for stapling and [2 Holes] for punching for documents stored in a mailbox by specifying
[Save to Mailbox] on a print driver and for scanned documents.
175
5 Send from Mailbox
Send from Mailbox
z
Report
Stapling
Position
Report
Punching
Position
Report
Report
Original
Report
For documents in a mailbox stored by specifying [Save to Mailbox] on a print driver
Report
z
For scanned documents stored in a mailbox
Important • Ensure that the orientation of the document, and the [Original Orientation] setting of [Edge
Erase] or the [2 Sided Originals] setting of [Layout Adjustment] tab, are the same.
Original
Orientation
tropeR
Report
Report
tropeR
Report
Report
Punching
Position
Report
Report
Report
Report
Stapling
Position
Report
Report
176
Report
tropeR
Original
tropeR
5
Report
Configuring/Starting Job Flow
Configuring/Starting Job Flow
Job flow is a feature for executing a series of registered actions.
A job flow operates on documents stored in a mailbox, and starts in either of the
following ways: 1) manually or automatically start a job flow when a document is stored
in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.
To automatically start a job flow, you must make a link with a mailbox and a job flow
sheet in advance. Documents are automatically processed with the job flow sheet when
they are stored in the linked mailbox.
Important • If the Authentication feature is not used, a job flow created in [Send from Mailbox] can only
be used/edited/duplicated/deleted through the mailbox where the job flow is created. This
type of job flow is not displayed on the [Job Flow Sheets] screen. When using the
Authentication feature, job flows whose owners are authenticated are displayed on the [Job
Flow Sheets] screen.
Send from Mailbox
Features that can be registered are listed below.
„Forward
Multiple forwarding recipients can be configured for each forwarding method.
z
FTP
Forwards via FTP. Up to 2 recipients can be specified.
z
SMB
5
Forwards via SMB. Up to 2 recipients can be specified.
z
Mail
Forwards via E-mail. Up to 100 recipients can be specified.
„Print
Documents in a mailbox can be printed.
Some features are unavailable depending on the store type of the document.
Output
Print
Mail
FTP
SMB
Scanning
O
O
O
O
Print Stored
X
X
X
X
Input
O: Available
X: Not available
1
On the [Document List] screen,
select documents.
2
Select [Job Flow Settings].
177
5 Send from Mailbox
3
Select any item.
„Auto Start
This sets auto start of the job flow
for documents stored in the
mailbox. The job flow automatically
starts when a document is stored.
„Start Current Job Flow
Select documents from the mailbox and select this button to start the job flow linked to
this mailbox.
Send from Mailbox
Important • After executing the job flow, print the job history report to check the result. For information on
the job history report, refer to "5 Machine Status" > "Billing Meter/Print Report" > "Print
Report/List" > "Job Status" in the Administrator Guide.
„Cut Link
Cancels the link between a mailbox and the linked job flow sheet.
„Create/Change Link
5
Displays the [Link Job Flow Sheet to Mailbox] screen.
Refer to "[Link Job Flow Sheet to Mailbox] Screen" (P.178).
„Select Job Flow Sheet
When selecting this button while documents are selected, the [Select Job Flow Sheet]
screen is displayed.
Refer to "[Select Job Flow Sheet] Screen" (P.180).
[Link Job Flow Sheet to Mailbox] Screen
You can change the link between the mailbox and its job flow sheet.
Note
1
• Linking, delinking, and auto start settings can be also performed during the creation of a
mailbox.
Select a job flow sheet to link to.
Important • Selecting [Save] without
selecting a job flow sheet
does not set a link. If the
selected job flow sheet is
already linked, then the link is
cancelled.
Note
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
• You can sort the list in
ascending or descending
order by touching either [Name] or [Updated].
• At the left of the name, an icon showing the target of the job flow is displayed.
:Mailbox Document
2
Select any item.
„Save
Links the selected job flow sheet.
178
Configuring/Starting Job Flow
„Search by Name
Searches for job flows that partially match the entry. The machine searches through job
flow names that were registered upon each job flow creation. The entry can be up to
128 characters long.
For information on how to enter characters, refer to "Entering Text" (P.46).
„Search by Keyword
Searches for job flows that fully match the entry. The machine searches through
keywords that were registered upon each job flow creation.
For information on how to enter characters, refer to "Entering Text" (P.46).
„Select Keyword
„Sheet Filtering
Displays the [Sheet Filtering] screen.
Refer to "[Sheet Filtering] Screen" (P.179).
„Create
Displays the [Create New Job Flow Sheet] screen.
Refer to "6 System Settings" > "Setup Menu" > "Job Flow Sheets" > "Create Job Flow Sheet" in the
Administrator Guide.
„Edit/Delete
Displays the [Details] screen.
For details, refer to "6 System Settings" > "Setup Menu" > "Job Flow Sheets" > "Edit/Delete" in the
Administrator Guide.
[Sheet Filtering] Screen
Filters the job flow sheets displayed.
Displayed job flow sheets may vary depending on the user authentication feature. Refer to "12
Authentication and Auditron Administration" > "Authentication for Job Sheets and Mailboxes" > "Job
Flow Sheet Types" in the Administrator Guide.
1
Select the filtering conditions, then
select [Save].
Note
• The job flows that can be
displayed on [Send from
Mailbox] are those whose
[Target] is [Mailbox], and
those stored on the machine.
„Owner
Allows you to select an owner.
„Target
Allows you to select the target of the job flow sheet.
179
Send from Mailbox
Displays the [Select Keyword] screen. Select a keyword registered in the system
settings to search for job flows. Job flows that fully match the entry are searched. The
machine searches through keywords that were registered upon each job flow creation.
5
5 Send from Mailbox
[Select Job Flow Sheet] Screen
You can select and modify job flow sheets associated with the mailbox.
1
Select a job flow, and press the
<Start> button.
Note
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
• You can sort the list in
ascending or descending
order by pressing either
[Name] or [Updated].
• At the left of the name, an icon
showing the target of the job
flow is displayed.
:Mailbox Document
Send from Mailbox
2
Select any item.
„Search by Name
Searches job flow sheet that partially corresponds with entered characters for
registered names when job flow sheet is created. Up to 128 characters are allowed.
For information on how to enter characters, refer to "Entering Text" (P.46).
„Search by Keyword
5
Searches job flow sheet that fully corresponds with the keyword for registered
keywords when job flow sheet is created.
For information on how to enter characters, refer to "Entering Text" (P.46).
„Select Keyword
Displays the [Select Keyword] screen. Searches job flow sheet by selecting keywords
registered in the System Settings. Searches job flow sheet that fully corresponds with
the keyword for registered keywords when job flow sheet is created.
„Sheet Filtering
Displays the [Sheet Filtering] screen.
For more information, refer to "[Sheet Filtering] Screen" (P.179).
„Start
Executes the selected job flow sheet.
„Details
Displays the [Details] screen.
Refer to "6 System Settings" > "Setup Menu" > "Job Flow Sheets" > "Edit/Delete" in the Administrator
Guide.
„Change Settings
If the selected job flow sheet setting is editable, the [Change Settings] screen appears.
You can temporarily change the settings.
180
Configuring/Starting Job Flow
Job Flow Restrictions
A job flow sheet can be used by only one user, can be shared by multiple users, or can
be used for only certain mailboxes.
Job flow restrictions may vary depending on the user authentication feature. For more information, refer
to "13 Authentication and Auditron Administration" > "Authentication for Job Sheets and Mailboxes" >
"Job Flow Sheet Types" in the Administrator Guide.
Send from Mailbox
5
181
6 Stored Programming
This chapter describes the Stored Programming feature that enables you to
store customized job settings.
z
Stored Programming Overview.................................................................184
z
Registering/Deleting/Renaming Stored Programs....................................185
z
Calling a Stored Program .........................................................................189
6 Stored Programming
Stored Programming Overview
This feature allows you to store settings that you expect to use frequently and call them
with a single button operation. You can also assign a screen to a stored program
button, to use the button as a short-cut to the screen.
A stored program can store not only settings of a feature, but a flow of settings
configured on multiple screens.
For example, this feature is available when you want to record a procedure starting
from pressing the <Machine Status> button, to displaying the [Report Job] screen to
print a job history report.
In addition, while Build Job is running, this feature can be used for the remaining
document stacks.
For information on Build Job, refer to "Build Job (Processing Documents Scanned with Different
Settings as One Job)" (P.109).
Stored Programming
The following shows the reference section for each feature.
Registering/Deleting/Renaming Stored Programs ....................................................................185
Calling a Stored Program..........................................................................................................189
6
184
Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs
The [Stored Programming] screen allows you to register and delete stored programs.
Important • When registering a stored program to select paper size or type loaded on the bypass tray,
register both the paper size and the paper type. If only the paper size or type is registered,
the stored program may not be called properly.
• If any of the following operations is performed while a stored program is being registered,
the stored program may not be registered or may not work correctly.
- Removing or inserting a paper tray
- Loading or reloading paper on the bypass tray
• If any of the following operations is performed after a stored program registration, the
registered stored program may not be called properly.
- If the stored program has the Watermark feature and the Watermark value is changed.
- If any registered feature becomes disabled due to its value change under System Settings.
- If the stored program has an operation for a mailbox and the mailbox passcode is changed.
Note
• A stored program registration is cancelled when the <Interrupt> button is pressed, the Auto
Clear feature causes a time-out, or a popup window (such as a paper jam window) appears.
1
Press the <All Services> button.
2
Select [Setup Menu].
Stored Programming
• Any services that are set using the following cannot be registered: System Settings,
[Browse...] under Scan to PC, Job Flow Sheets, Network Scanning, Address Book, and
other stored programs.
6
3
Select [Stored Programming].
4
Select the feature.
„Store
Register a stored program.
Refer to "Registering Stored Programs" (P.186).
185
6 Stored Programming
„Store Build Job
Register a stored program for Build Job.
Refer to "Registering Stored Programs for Build Job" (P.187).
„Delete
Deletes a stored program.
Refer to "Deleting Stored Programs" (P.187).
„Enter/Change Name
Enter or change a stored program name.
Refer to "Entering/Changing a Stored Program Name" (P.188).
„Assign/Change Icon
Configure an icon for a registered stored program.
Refer to "Assigning/Changing Icons for Stored Programs" (P.188).
Stored Programming
Registering Stored Programs
Up to 100 actions can be registered with one stored program. Up to 40 stored programs
can be registered in the machine.
The following is the procedure for registering actions with stored programs.
Important • If registered settings such as tray paper size and comments, or default values in the system
settings are changed after a stored program is registered, then the program's content also
changes.
6
Note
• Services using System Settings, Job Flow Sheet, Network Scanning, or Address Book
cannot be registered.
• The registering procedure for a stored program is cancelled when the <Interrupt> button is
pressed, the Auto Clear feature causes a time-out, or a popup window (paper jam, etc.)
appears.
1
Select [Store].
2
Select the number to register.
Note
• Once a job is stored to a
button, it cannot be
overwritten.
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
3
Set the feature you want to
register.
Note
• Press the <Interrupt> button to cancel registration.
• The machine produces an audible tone while a stored program is registered.
You can change the volume of the sound that notifies of stored program registration. For information on
the settings, refer to "6 System Settings" > "Common Settings" > "Audio Tones" > "Stored
Programming Tone" in the Administrator Guide.
4
Press the <Start> button or <Clear All> button.
Note
• If no name is entered for a registered stored program, the name becomes "No Name".
For information on how to name a registered stored program, refer to "Entering/Changing a Stored
Program Name" (P.188).
186
Registering/Deleting/Renaming Stored Programs
Registering Stored Programs for Build Job
Up to 100 actions can be registered with one stored program for Build Job. Up to 40
stored programs can be registered in the machine.
The following is the procedure for registering actions with stored programs.
1
Select [Store Build Job].
2
Select a number to register a
stored program.
Note
• Once a job is stored to a
button, it cannot be
overwritten.
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Set the feature you want to
register.
Note
• The machine produces an audible tone while a stored program is registered.
You can change the volume of the sound that notifies of stored program registration. For information on
the settings, refer to "6 System Settings" > "Common Settings" > "Audio Tones" > "Stored
Programming Tone" in the Administrator Guide.
4
Press the <Start> button or <Clear All> button.
Note
• At the left of a stored program for Build Job on the list, the icon is displayed.
• If no name is entered for a registered stored program, the name becomes “No Name”.
6
For information on how to name a registered stored program, refer to "Entering/Changing a Stored
Program Name" (P.188).
Deleting Stored Programs
The following is the procedure for deleting stored programs.
1
Select [Delete].
2
Select the number to delete.
Note
3
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Select [Yes].
„Yes
Deletes the stored program.
Note
Stored Programming
3
• Deleted stored programs
cannot be restored.
„No
Cancels deleting the stored
program.
187
6 Stored Programming
Entering/Changing a Stored Program Name
The following is the procedure for entering or changing the name of a stored program.
Up to 36 characters are allowed for a stored program's name.
For information on how to enter characters, refer to "Entering Text" (P.46).
1
Select [Enter/Change Name].
2
Select the number to register or
change a name.
Note
Stored Programming
3
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Enter a name, and select [Save].
6
Assigning/Changing Icons for Stored Programs
The following is the procedure for assigning or changing an icon of a stored program.
12 icons are available.
1
Select [Assign/Change Icon].
2
Select the number to assign or
change an icon.
Note
3
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Select an icon, and select [Save].
„No Icon
No icon is assigned to a registered
stored program.
„Icon
Select an icon according to the content of the registered stored program.
188
Calling a Stored Program
Calling a Stored Program
This describes the procedure for calling a stored program.
When calling a specified stored program, the last screen shown when you registered
the stored programming appears.
1
Press the <All Services> button.
1
2
3
4
5
6
7
8
9
0
#
C
Select [Stored Programming].
3
Select the number of a stored
program containing the features
you want to use.
Note
Stored Programming
2
<All Services>
button
6
• You can only select registered
numbers.
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
4
After the stored program is called,
select other features if necessary.
5
Press the <Start> button.
1
2
3
4
5
6
7
8
9
0
#
<Start> button
C
189
6 Stored Programming
Calling a Stored Program for Build Job
You can call a stored program for Build Job on the [Copy] screen displayed while Build
Job is running.
1
Select [Change Settings...].
2
Select the [Job Assembly] tab.
3
Select [Stored Programming].
4
Select a number of a stored
program containing the features
you want to use.
Note
Stored Programming
6
190
• You can only select registered
numbers.
7 Job Flow Sheets
This chapter describes the scanning operation using a job flow sheet created on
a network computer and registered in the machine.
Job Flow is a feature for executing a series of registered actions.
z
Job Flow Procedure..................................................................................192
z
Selecting/Changing a Job Flow Sheet......................................................194
7 Job Flow Sheets
Job Flow Procedure
The following shows the reference sections of the job flow operation.
To create and register a job flow sheet, use a personal computer.
For information on how to create and register a job flow sheet, refer to the manual stored on the CDROM of the Driver CD Kit.
Step 1 Opening the [Job Flow Sheets] Screen ..........................................................................192
Step 2 Selecting a Job Flow Sheet ............................................................................................192
Step 3 Confirming/Changing the Job Flow Sheet.....................................................................193
Step 4 Starting the Job Flow Sheet ...........................................................................................193
Step 1 Opening the [Job Flow Sheets] Screen
Follow the procedure below to open the [Job Flow Sheets] screen.
1
Press the <All Services> button.
Job Flow Sheets
1
2
3
4
5
6
7
8
9
0
#
C
2
7
Select [Job Flow Sheets].
Step 2 Selecting a Job Flow Sheet
1
Select a job flow sheet.
For more information on the [Job Flow
Sheets] screen, refer to "Selecting/
Changing a Job Flow Sheet" (P.194).
192
<All Services>
button
Job Flow Procedure
Step 3 Confirming/Changing the Job Flow Sheet
1
To see the details, select [Details].
To change the settings, select
[Change Settings].
For information on checking/changing job
flow settings, refer to "Selecting/Changing
a Job Flow Sheet" (P.194).
Step 4 Starting the Job Flow Sheet
1
Load the originals.
Note
2
• A job flow sheet with application linkage does not require loading documents.
Press the <Start> button.
• After executing the job flow, print the job history report to check the result. For information on
the job history report, refer to "5 Machine Status" > "Billing Meter/Print Report" > "Print
Report/List" > "Job Status" in the Administrator Guide.
Job Flow Sheets
Important • After you press the <Start> button, the following message may appear on the screen.
"Unable to start. The selected Job Flow Sheet contains incomplete settings."
This message appears if you set [Passcode Entry from Control Panel] to [On] when creating
a job flow sheet on a computer. Change this setting to [Off] to clear the problem.
7
193
7 Job Flow Sheets
Selecting/Changing a Job Flow Sheet
Job Flow is a feature for executing a series of registered actions.
To use a job flow sheet whose target is scanned documents from a network computer
with CentreWare EasyOperator, select the job flow sheet from this list.
Important • If characters not supported by the machine are used in names or description of job flow
sheets, the characters will not be displayed or will be garbled on the screen. For information
on characters that can be used in names or description of job flow sheets, refer to "15
Appendix" > "Notes and Restrictions" > "Notes and Restrictions on the Use of the Machine"
in the Administrator Guide.
Note
• To communicate with network computers, [SOAP Port] must be enabled on the machine.
• A job flow sheet created on a network computer can be deleted, but cannot be changed or
copied.
For information on how to enable the port, refer to "6 System Settings" > "Network Settings" > "Port
Settings" in the Administrator Guide.
1
Select a job flow sheet.
Note
Job Flow Sheets
• Displayed job flow sheets may
vary depending on the user
authentication feature.
For more information, refer to
"13 Authentication and
Auditron Administration" >
"Authentication for Job Sheets
and Mailboxes" > "Job Flow
Sheet Types" in the
Administrator Guide.
• Select [ ] to return to the
previous screen or [ ] to move to the next screen.
7
• You can sort the list in ascending or descending order by selecting either [Name] or [Last
Updated].
„Refresh
Displays refreshed information.
„Details
The [Details] screen appears. Allows you to confirm the detail information.
Note
• Some operations may be restricted according to types of job flow owners, authentication
settings, and user types. For more information, refer to "13 Authentication and Auditron
Administration" > "Authentication for Job Flow Sheets and Mailboxes" > "Types of
Mailboxes" in the Administrator Guide.
„Change Settings
Displays the [Change Settings] screen. Allows you to change the job flow settings.
Refer to "[Change Settings] Screen" (P.195).
„Search by Name
Searches job flow sheet names registered when it is created. The job flow sheets
whose name includes the entered character string are displayed. Up to 128 characters
are allowed to enter.
„Search by Keyword
Searches job flow sheet by keywords registered when created. The job flow sheets
whose keyword completely matches with the entered character string are displayed.
Up to 12 characters are allowed to enter.
194
Selecting/Changing a Job Flow Sheet
„Select Keyword
The [Select Keyword] screen is displayed. Searches job flow sheets by selecting the
keywords that have already been registered in [System Settings]. Searches job flow
sheet by keywords registered when created. The job flow sheets whose keyword
completely matches with the selected character string are displayed.
„Sheet Filtering
Displays the [Sheet Filtering] screen allowing you to filter the job flow sheets displayed.
For more information on this screen, refer to "[Sheet Filtering] Screen" (P.195).
[Change Settings] Screen
Select a group to be changed from
[Group of Items].
2
Select the item to be changed.
Note
Job Flow Sheets
1
• A triangle icon appears at the
left of each mandatory item.
7
„Items
The items set for the job flow sheet.
„Current Settings
The values set for the job flow sheet.
„Previous Group
Displays the items of the previous group.
„Next Group
Displays the items of the next group.
„Add E-mail Recipient
Adds recipients for the e-mail.
[Sheet Filtering] Screen
Filters the job flow sheets displayed. Job flow sheets displayed on the screen depend
on the settings of the Authentication feature.
Displayed job flow sheets may vary depending on the user authentication feature. For more information,
refer to "13 Authentication and Auditron Administration" > "Authentication for Job Sheets and
Mailboxes" > "Job Flow Sheet Types" in the Administrator Guide.
195
7 Job Flow Sheets
1
Select the filtering conditions, then
select [Save].
„Owner
Select an owner of job flow sheets displayed on the screen.
„Target
Select a target for the job flow sheet.
Note
Job Flow Sheets
7
196
• Job flow sheets whose [Job Flow Target] is [Mailbox] can use Send from Mailbox only.
8 Web Applications
This chapter describes the operations when the Remote Access Kit (optional) is
installed.
z
Web Applications ......................................................................................198
z
Accessing Web Applications.....................................................................199
8 Web Applications
Web Applications
You can access web applications to store scanned document in folders or print stored
files.
The machine offers the following features:
z
Allows you to access web applications from the machine, and displays the web
application screen on the machine
z
Allows you to store the scanned document directly in a web application folder
z
Allows you to print a file that is stored on a server directly
Note
• The web applications that can be displayed on the machine are those, which are compatible
with the machine. You cannot access website on the Internet.
To access the web application on the machine, you need to configure the settings in advance. For
information on web application settings, refer to "6 System Settings" > "Web Applications Settings for
ApeosPort Series Models Only" in the Administrator Guide.
Web Applications
8
198
Accessing Web Applications
Accessing Web Applications
To access web applications, follow the procedure below.
An access destination must be registered in advance.
For information on how to register an access destination, refer to "6 System Settings" > "Web
Applications Settings for ApeosPort Series Models Only" in the Administrator Guide.
1
Press the <All Services> button.
1
2
3
4
5
6
7
8
9
0
#
C
2
Select [Web Applications].
Note
• If Auto Jump Destination has
been set, the machine access
the remote service.
Web Applications
3
<All Services>
button
Select an access destination.
8
4
Select [open] on the pop-up menu
displayed.
„Open...
Accesses the specified remote
service.
„Details...
Displays the information of the specified remote service.
„Cancel
Hides the pop-up menu.
199
9 Computer Operations
This chapter describes how to print documents, import scanned documents, and
operate CentreWare Internet Services on your computer.
Note
• Some models do not support the features described in this chapter. An optional
package is necessary. For more information, contact our Customer Support Center.
• The computer screen images shown in this section are as of August 2007.
z
Features Overview....................................................................................202
z
Printing......................................................................................................209
z
E-mail Printing ..........................................................................................210
z
Importing Scanned Data ...........................................................................212
9 Computer Operations
Features Overview
This section describes the overview of features that can be operated on a computer.
Print Driver
In order to print from your computer, a print driver must be installed on the computer.
For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the
Driver CD Kit.
„Print Driver Screen
Computer Operations
Print Features
The main print features of the machine are as follows:
To learn about print features, click [Help] on the print driver screen to see the print driver's online help.
For information on printing, refer to "Printing" (P.209).
9
Note
• Some features are not available unless you perform optional component settings in the
[Printer] tab. The unavailable features are grayed out.
„Multiple-Up
Prints multiple pages onto one sheet of paper.
„2 Sided Printing
Prints data on both sides of paper. Only available when the machine has the 2-sided
printing feature.
„Poster
Splits one page of print data into multiple sheets of paper and expands the printed
image to fit the size of each sheet. Used to create large posters, etc.
„Booklet Creation
Performs 2-sided printing and page allocation for printing a booklet in the correct page
order. Only available when the machine has the 2-sided printing feature.
„Transparency Separators
Automatically inserts a blank sheet of paper as a separator each time a transparency
is printed.
202
Features Overview
„Watermark
Prints fixed text, such as "Confidential", over the print data.
„Secure Print
Temporarily stores the print data on the machine, to print it with the print command from
the machine. This feature allows you to set a passcode, which is helpful to print
confidential documents.
For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" >
"Secure Print" in the Administrator Guide.
„Sample Set
Before printing multiple sets of a document, you can first print one copy for trial, and
then print the rest from the machine.
For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" >
"Sample Print" in the Administrator Guide.
„Delayed Print
Temporarily stores the print data on the machine to print it at specified time.
For information on how to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" >
"Delayed Print" in the Administrator Guide.
„Print from Mailbox
Important • The print result of the Print from Mailbox feature may be inferior to the other print results in
quality.
For information on how to print, refer to "Checking Document Details" (P.173).
„E-mail Printing
When the E-mail feature is available, allows you to send e-mail with the TIFF, PDF, or
JPEG(JFIF) format documents attachment from a computer to the machine. The
received e-mail is automatically printed from the machine.
For details on how to use this software, refer to "E-mail Printing" (P.210).
Print Features using Authentication Information
„Charge Print
When using the authentication feature, you can select an option for a print job from the
following:
- Automatically prints only the jobs that have been authenticated
- Temporarily stores the jobs for each Billing ID, and the stored jobs can be printed
when instructing to do so on the machine
Because the latter option allows you to select the jobs specifically to be printed, it will
help you avoid printing unnecessary jobs. In addition, by registering a user ID and
passcode for the authentication on the machine in advance, only the registered user
can print the documents.
Note
• To prohibit users other than you from operating documents, a passcode should be
registered for the Billing ID on the print driver.
For details on how to setup charge printing, refer to "6 System Settings" > "Login Setup/Auditron
Administration" > "Charge/Private Print Settings" in the Administrator Guide. For information on how
to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" > "Charge Print" in the
Administrator Guide.
203
Computer Operations
Temporarily stores the print data in a registered mailbox, to print it with the print
command from the machine.
9
9 Computer Operations
„Private Charge Print
Temporarily stores print data in the machine for each authentication user ID, and allows
you to request on the machine’s control panel to print the data. Only the print data for
the authenticated user are displayed on the control panel to be handled. Using this
feature reduces the amount of unnecessary outputs, because you can select and print
only the necessary data.
Note
• If you do not want to store unneeded documents, you can configure the machine to store
only the jobs whose authentication succeeded.
For details on how to set up private charge print, refer to "6 System Settings" > "Login Setup/Auditron
Administration" > "Charge/Private Print Settings" in the Administrator Guide. For information on how
to print, refer to "4 Job Status" > "Printing and Deleting Stored Documents" > "Private Charge Print" in
the Administrator Guide.
Network Scanner Utility2
Network Scanner Utility2 allows you to import scan documents stored on the device's
mailbox onto a network computer.
There are two types of Network Scanner Utility2:
Network Scan Driver
Mailbox Viewer2
Computer Operations
9
Note
• Use the included CD-ROM of the Driver CD Kit to install Network Scanner Utility2.
„Network Scan Driver
Network Scan Driver is software to allow a client-side application to import documents
(scan data) from the machine's mailbox via the network.
For details on how to use this software, refer to "Importing to a TWAIN Compatible Application"
(P.212).
„Mailbox Viewer2
Mailbox Viewer2 is software to import documents from a machine's mailbox without
using any client-side application.
For details on how to use this software, refer to "Importing Using Mailbox Viewer2" (P.214).
204
Features Overview
CentreWare Internet Services
CentreWare Internet Services requires a TCP/IP environment, and enables you to view
the status of the machine and its jobs, as well as change settings via a web browser.
You can also import documents saved in a mailbox.
For information on importing documents, refer to "Importing Using CentreWare Internet Services"
(P.216).
For CentreWare Internet Services, refer to "7 Using CentreWare Internet Services" in the Administrator
Guide.
CentreWare Internet Services Screen
The [CentreWare Internet Services] screen consists of five frames (divided windows).
The information displayed in each frame depends on the feature: [Status], [Jobs],
[Print/Scan], [Properties], or [Support].
Note
• Clicking [Help] in the top frame displays the online help for CentreWare Internet Services.
Top frame
Upper left frame
Right frame
Lower left frame
„Top Frame
Displayed at the top of the window. This frame includes the logo, the machine model
name, a link to the online help, and tabs (links) leading to each feature.
For details on each feature provided by CentreWare Internet Services, click [Help] in this frame to see
the help.
„Right Frame / Upper Left Frame
Information appearing in the right and upper left frames changes depending on the
feature. Selecting a feature displays its available features and information in these
frames.
„Left Center Frame
Displays the machine information and status, and the [Refresh Status] button. Clicking
[Refresh Status] updates the information. This frame does not appear on the [Status]
or [Properties] screen.
„Lower Left Frame
Displays a link to the Fuji Xerox home page.
205
Computer Operations
Left center frame
9
9 Computer Operations
Main features of CentreWare Internet Services are listed below.
Tab Name
Status
Main Features
z
z
Displaying the machine status
Displaying the status of the paper trays, output trays and consumables
such as toner cartridges.
Linking to the copyright screen.
Jobs
z
Displaying a list of jobs and job history, and deleting jobs.
Print/Scan
z
Job Submission
Allows you to specify and print a file stored on your computer.
Mailbox
Allows you to register and set mailboxes.
Job Template
Allows you to create, edit, and delete job templates.
z
z
Properties
z
z
Computer Operations
z
z
z
z
Support
z
z
z
z
z
9
z
Note
Displaying and setting the following items:
Machine information and configuration such as memory and a print
language, usage counters, paper trays, paper, power saver mode,
Address Book, PKI (Public Key), mail notice, authentication/auditron
administration, user details, Xerox Standard Accounting, remote
authentication server/directory service, Internet Services, proxy server,
and port status.
Port settings
Protocol settings
Emulation settings
Memory settings
Report settings
Displaying support information
Displaying error history information
System administrator settings
Pool server settings
Web Applications
Audit log
• Some field settings take effect after a reboot (after power-cycling the machine or after
changing a system setting from the control panel).
• If a setting is changed by CentreWare Internet Services during operation on the control
panel, the updated information does not appear on the control panel. Power-cycle the
machine in that case.
• When the authentication feature is enabled, entering your user name and passcode are
required if the Properties tab is to be displayed or if a setting managed by the system
administrator is to be changed. The default user name and passcode are "11111" and
"x-admin" respectively.
Browser
CentreWare Internet Services supports the following browsers:
„For Windows OS
z
Microsoft Internet Explorer 6.0 Service Pack 1 or later
z
Netscape Navigator 7.1 or later
„For Mac OS X 10.3.9 to 10.4.6
206
z
Netscape Navigator 7.1 or later
z
Safari 1.3 or later
Features Overview
Browser Settings
Before using this service, ensure the following settings on your browser.
The following is the setting procedure for Internet Explorer 6.0 SP1.
1
Select [Internet Options] from the [Tools] menu.
2
In the [General] tab, click [Settings] for [Temporary Internet Files].
3
In the [Settings] dialog box, select [Every visit to the page] or [Every time you start
Internet Explorer] for [Check for newer versions of stored pages:].
4
Click [OK].
Proxy Server and Port Number
The following describes proxy server settings and a port number required for this
service.
„Proxy Server
We recommend that you access this service directly, not through a proxy server.
Note
• If using a proxy server, specifying the machine's IP address in the browser results in slower
responses, and could prevent some screens from appearing. In this case, it is necessary to
set the machine's IP address on the browser not to go through a proxy server. Refer to your
browser's documentation for the setting instructions.
The default port number of this service is "80". The port number can be changed in
[Properties] > [Protocol Settings] > [HTTP]. Usable ports are "1" to "65535".
If you set the port to a number other than 80, you must add ":" and the port number after
the IP address or the Internet address when entering the address into your browser.
For example, if the port number is 8080, the URL is:
http://[the machine's IP address]:8080/
9
or
http://[the machine's Internet address]:8080/
You can check the port number in [Maintenance] under [Settings List]. For information on [Setting
List], refer to "5 Machine Status" > "Billing Meter/Print Report" > "Print Report/List" > "Print Mode
Settings" > "Setting List - Common Items" in the Administrator Guide.
Note
• If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.
Starting CentreWare Internet Services
To use this service, perform the following procedure on your computer.
1
Start up the computer, and a web browser.
2
Enter the machine's IP address or Internet address in the browser address field and
press the <Enter> key.
Note
Computer Operations
„Port Number
• If your network uses DNS (Domain Name System) and the machine's host name is
registered in the domain name server, you can access the machine using the Internet
address with the combination of the host name and the domain name. For example, if the
host name is "myhost", and the domain name is "example.com", then the Internet address is
"myhost.example.com".
• Ask your system administrator for the IP address or Internet address.
• When specifying a port number, add ":" and the port number after the Internet address.
207
9 Computer Operations
• If using the authentication feature on the machine, enter a user ID and passcode into the
[User Name] and [Password] fields. Ask your system administrator for the user ID and
passcode.
• If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.
• If authentication of the system administrator fails, the following message is displayed in the
right frame of web browser.
"Authentication failed"
• If the number of times that authentication fails exceeds the set number, the following
message is displayed in the right frame of web browser.
"Switch the machine Off and then On for System Administrator login."
Computer Operations
9
208
Printing
Printing
This section describes the print procedure.
The print procedure depends on the application software you use. For details, refer to
the documentation provided with the application.
To learn about print features, click [Help] on the print driver screen to see the print driver's online help.
1
Select [Print] from the [File] menu on the application.
2
Confirm [Printer Name] and click [Properties] if necessary.
3
Set the properties if necessary.
4
Click [OK].
5
Click [OK] in the [Print] dialog box.
Computer Operations
9
209
9 Computer Operations
E-mail Printing
You can send e-mail attaching TIFF, PDF, or JPEG documents from a computer to the
machine. Received e-mail is automatically printed. This feature is called "E-mail
Printing".
Setup
To use the E-mail Printing feature, the following setup is necessary. Check with your
system or network administrator whether these settings have been completed.
„Network Environment Settings
In order to use E-mail Printing, an e-mail account must be registered.
„E-mail Environment Settings
Settings for the port activation, machine's e-mail address, TCP/IP environment, e-mail
server, etc.
For information on network settings, refer to "6 System Settings" > "Network Settings" in the
Administrator Guide.
Computer Operations
Sending E-Mail
The following describes how to send e-mail from the computer to the machine, using
Outlook Express as an example.
1
Use your e-mail software to create an e-mail body, and then attach a document to the
e-mail if necessary.
Important • Only plain text is permitted for the e-mail body. Change the body text format to plain text by
the e-mail software setting.
9
• Any forwarded e-mail (that is attached to another e-mail) cannot be printed.
Note
• If the extension of the attached files is other than ".tif", ".tiff", ".pdf", ".jpeg", ".jpg", ".jpe", and
".ifif", the file may not be printed correctly.
• Up to 31 documents can be attached.
2
Enter the machine's e-mail address
as a recipient.
3
Send the e-mail.
Note
• The printer prints the e-mail body and the attached documents according to the following
settings. The offset output setting is disabled in all cases.
• E-mail body:
Default values of the PCL print driver for this machine which is installed on the computer
• TIFF or JPEG formatted attached file:
Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Emulation
Settings] of CentreWare Internet Services
210
E-mail Printing
• PDF formatted attached file:
Settings of the PDF direct print when [Print Processing Mode] of the PDF direct print is set to
[PDF Bridge].
Default values of the logical printer configured by [Logical Printer Number] of [PostScript] in
[Emulation Settings] of CentreWare Internet Services when [Print Processing Mode] of the
PDF direct print is set to [PS].
Computer Operations
9
211
9 Computer Operations
Importing Scanned Data
There are four methods for importing documents from a machine's mailbox to your
computer.
Importing to a TWAIN Compatible Application......................................................................212
Importing Using Mailbox Viewer2...........................................................................................214
Importing Using CentreWare Internet Services........................................................................216
Importing with the WebDAV Protocol.....................................................................................217
Each procedure is as follows.
Importing to a TWAIN Compatible Application
The following describes how to import documents from a machine's mailbox to
application software.
Network Scan Driver is used to import stored documents.
Network Scan Driver is software to allow a client-side application to import documents
(scan data) from a machine's mailbox via a network.
For instructions on installing Network Scan Driver, refer to the manual contained in the CD-ROM of the
Driver CD Kit.
Computer Operations
To learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's
online help.
1
Launch application software to which documents are imported.
Important • The application must support TWAIN. TWAIN is a standard for scanners and other input
devices.
Note
9
• For information on supported applications, refer to the "Readme" contained in the CD-ROM
of the Driver CD Kit.
2
From the [File] menu, select the command for selecting the scanner (source).
3
Select [FX Network Scan], and
click [Select].
4
From the [File] menu, select the
command for importing the image
from the scanner.
5
From the displayed list, click the
scanner name of the machine, and
click [Select Scanner].
Note
• If no items are shown in the
list, click [Refresh]. The
application searches for
scanners.
• To display the scanner
names, use the dialog box
which can be displayed by clicking [Options]. For information on how to change the
displayed scanner names, refer to "Changing the display of scanner names" (P.213).
• Only scanners on the network are automatically listed. To view a scanner on another
network, click [Options], and register the IP Address and scanner name. For information on
changing settings, refer to "Changing Network Scan Driver Settings" (P.213).
212
Importing Scanned Data
6
In the [Mailbox No.] field, enter the
mailbox number (001 - 500) that
contains the document to be
imported. In the [Password] field,
enter a password (up to 20 digits).
Note
• When you check the [Save
Password] check box, you can skip steps 5 to 7 the next time you select the same mailbox.
• Clicking [Change Scanner] returns to step 5, where you can reselect a scanner.
7
Click [Open Mailbox].
8
Select a document to import from
the list, and click [Import].
Note
• You can select one or more
documents.
• [Import], [Update], and
[Delete] are available from the
menu that appears when you
right-click on the list.
When the import starts, the scan
data is forwarded from the mailbox
to the client.
• For most applications except DocuWorks, Network Scan Driver expands the compressed
data and transfers the data to the applications in BMP format. For DocuWorks, on the other
hand, Network Scan Driver transfers the data without data expansion processing. For this
reason, it does not take much time for data transfer.
Computer Operations
• The machine can be set not to delete the document from the mailbox after forwarding
operation. For details on how to set this, refer to "6 System Settings" > "Setup Menu" >
"Mailbox" > "Delete Document After Retrieval" in the Administrator Guide.
9
After the forwarding, the data is loaded onto the application software and is deleted
from the mailbox.
Note
• [∗] is attached to a document that is scanned in pages and whose forwarding operation has
not been completed.
Changing Network Scan Driver Settings
To learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's
online help.
„Changing the display of scanner names
You can change the display of
scanner names listed.
To change the display of scanner
names, click [Options] in the
scanner selection dialog box.
To display scanners on other
subnetworks, register them in
[Scanner Registration].
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9 Computer Operations
„Import Method for Scanned Documents
You can change the display and the
import settings for documents
scanned from a mailbox.
To change the import method, click
[Settings] in the document selection
dialog box, and configure the
settings in the dialog box that
appears.
Importing Using Mailbox Viewer2
The following describes how to use Mailbox Viewer2 to import a document from a
machine's mailbox.
Mailbox Viewer2 is software to import documents from a machine's mailbox without
using any client-side application.
Computer Operations
For instructions on installing Mailbox Viewer2, refer to the manual contained in the CD-ROM of the
Driver CD Kit.
To learn about fields in the displayed dialog box, click [Help] to see the Mailbox Viewer2 online help.
1
Click [Start] and select [Programs] > [FujiXerox] > [Network Scanner Utility2] >
[Mailbox Viewer2].
Note
2
9
• If you used another directory for installation, specify the directory instead of above.
From the displayed list, click the scanner
name of the machine, and click [Select
Scanner].
Note
• If no items are shown in the list, click
[Refresh]. The application searches for
scanners.
• To display the scanner names, use the
dialog box which can be displayed by
clicking [Options]. For information on
how to change the displayed scanner
names, refer to "Changing the display
of scanner names" (P.213).
• Only when the machine is connected to
the network, the scanner name is
automatically shown in the list. To view the machine connected to other networks, click on
[Change View] and register an IP address and scanner name. For information on how to
change the settings, refer to "Changing the display of scanner names" (P.213).
3
In the [Mailbox No.] field, enter the
number of the mailbox (001 - 500)
that contains the document to be
imported. In the [Password] field,
enter a password (up to 20 digits).
Note
• When you check the [Save
Password] check box, you can skip steps 2 to 4 the next time you select the same mailbox.
• Clicking [Change Scanner] returns to step 2, where you can reselect a scanner.
4
214
Click [Open Mailbox].
Importing Scanned Data
5
Select a document from the list,
and click [Import].
Note
• One or more documents can
be selected.
• For information on Mailbox
Viewer2 settings, refer to
"Import settings for scanned
documents" (P.215).
6
Clicking on the [Import] button
removes stored documents from
the mailbox, and saves them in the
specified directory.
Changing Mailbox Viewer2 Settings
To learn about fields in the displayed dialog box, click [Help] to see the Mailbox Viewer2 online help.
„Changing the display of scanner names
You can change the display of
scanner names listed.
Computer Operations
To change the display of scanner
names, click [Options] in the
scanner selection dialog box.
To display scanners on other
subnetworks, register them in
[Scanner Registration].
„Import settings for scanned documents
You can change the display and the
import settings for documents
scanned from a mailbox.
9
To change the import method, click
[Settings] in the document select
dialog box, and configure the
settings in the dialog box that
appears.
Import Settings
Set import method for scanned
documents.
215
9 Computer Operations
Importing Using CentreWare Internet Services
Describes methods for importing documents stored on the machine's mailbox using
CentreWare Internet Services.
CentreWare Internet Services allows you to import documents from a machine's
mailbox to a computer through no application software.
For overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.205).
1
Start up the computer, and a web browser.
2
Enter the machine's IP address or Internet address in the browser address field and
press the <Enter> key.
Note
• If your network uses DNS (Domain Name System) and the machine's host name is
registered in the domain name server, you can access the machine using the Internet
address with the combination of the host name and the domain name. For example, if the
host name is "myhost", and the domain name is "example.com", then the Internet address is
"myhost.example.com".
• Ask your system administrator for the IP address or Internet address.
• When specifying a port number, add ":" and the port number after the Internet address.
• If using the authentication feature on the machine, enter a user ID and passcode into the
[User Name] and [Password] fields. Ask your system administrator for the user ID and
passcode.
Computer Operations
• If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.
9
3
Select [Mailbox] from the [Print/
Scan] tab.
4
In the [Mailbox Number] field, enter
the mailbox number (1 - 500) that
contains the document to be
imported. In the [Passcode] field,
enter a passcode (up to 20 digits).
5
Click [Document List].
6
Place a check next to each
document to be imported, and click
[Retrieve].
Note
216
• To retrieve a color document
as a JPEG, place a check
next to [Retrieve Page], and
specify the page number.
Importing Scanned Data
7
Click [Save this link].
For details on this operation, click [Help]
in the bottom frame to see the online help.
Importing with the WebDAV Protocol
To import documents from a machine's mailbox without using Network Scan Driver,
use a Fuji Xerox application supporting the WebDAV protocol, such as EasyOperator.
The documents in a mailbox can be listed/displayed with thumbnails.
The WebDAV protocol uses an HTTP port. If HTTP communication is encrypted,
WebDAV communication for importing scanned documents is also encrypted.
Computer Operations
To use the WebDAV protocol, a WebDAV port must be activated on the machine beforehand. For
information on network settings, refer to "6 System Settings" > "Network Settings" in the Administrator
Guide. For information on the operations on the application, refer to the documentation provided with
the application.
9
217
10 Server Fax
This chapter describes the basic Server Fax procedures and the Server Fax
features provided by the machine.
Important • The Server Fax features are not available for some models. An optional package is
necessary. For more information, contact our Customer Support Center.
z
About Server Fax......................................................................................220
z
Fax Procedure ..........................................................................................221
z
Operations during Faxing .........................................................................227
z
General Settings .......................................................................................229
z
Layout Adjustment ....................................................................................234
z
Transmission Options ...............................................................................238
10 Server Fax
About Server Fax
If your machine supports the scan feature, installing the Server Fax Kit (optional) allows
you to use the Fax feature of a Server Fax server.
With this Server Fax feature, you can transfer image data received by the machine to
the Server Fax server and can transfer image data received by the Server Fax server
to the machine via a network based on the settings you made.
The Server Fax feature supports the SMB, FTP, and SMTP protocols.
For information on how to connect the machine to a network and set the network environment, refer to
the Administrator Guide and the manual on the Driver CD Kit CD-ROM.
Note
• This feature is not available for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
• The following settings of the Server Fax feature use the values specified under "System
Settings" > "Scan Mode Settings" > "Scan Defaults".
- Background Suppression
- Lighten/Darken
- Sharpness
• When the SMTP protocol is used, the Server Fax feature is compliant with the E-mail
settings configured under System Settings. The following E-mail settings, however, are not
available for the Server Fax feature: [Read Receipts], [Reply To], [Encryption], and [Digital
Signature].
Server Fax
10
220
Fax Procedure
Fax Procedure
This section describes the basic server fax operations. The following shows the fax flow
and reference sections.
Step 1 Loading Documents ...................................................................................................... 221
Step 2 Selecting Features ......................................................................................................... 223
Step 3 Specifying Destinations ................................................................................................ 224
Step 4 Starting the Fax Job....................................................................................................... 224
Step 5 Confirming the Fax Job in Job Status ........................................................................... 225
Step 1 Loading Documents
There are two methods for loading documents:
„Document Feeder
z
Single sheet
z
Multiple sheets
„Document Glass
z
Single sheet
z
Bound documents, such as books
Document Feeder
The document feeder automatically detects standard size documents. For nonstandard size documents, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Original)" (P.234).
Note
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings"
in the Administrator Guide.
The document feeder accepts the following number of sheets.
Number of
Sheets
Document Type (Weight)
Lightweight paper (38 - 49 g/m2)
250 sheets
Plain paper (50 - 80 g/m2)
250 sheets
2
Heavyweight paper (81 - 128 g/m )
150 sheets
2
100 sheets
Heavyweight paper (129 - 200 g/m )
For information on faxing mixed sized documents, refer to "Mixed Sized Originals (Scanning Different
Size Documents Simultaneously)" (P.235).
Important • Place folded or creased documents on the document glass to avoid paper jams.
• 2-sided scanning of lightweight paper (38 - 48 g/m2) is not supported.
221
Server Fax
The document feeder supports single and multiple sheet documents with sizes from
140 x 210 mm (A5, 5.5 x 8.5 inches) to 297 x 432 mm (A3, 11 x 17 inches).
10
10 Server Fax
1
Remove any paper clips and
staples before loading the
document.
2
Adjust the movable document
guides to match the size of the
document loaded.
Note
3
• When loading a large
document such as A3, open
the document stopper
rightward.
Place the document (the front side
of 2-sided document) face up in the
center of the document feeder.
Note
Document stopper
Indicator
• The indicator lights up when
the document is loaded
correctly.
Document Glass
The document glass supports a single sheet, a book, or other similar documents up to
297 x 432 mm (A3, 11 x 17 inches).
Important • After using the document glass, close the document cover.
The document glass automatically detects standard size documents. For a nonstandard size document, specify the size in the [Original Size] screen.
Server Fax
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Original)" (P.234).
Note
10
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" > "Other Settings" > "Paper Size Settings"
in the Administrator Guide.
CAUTION
Do not apply excessive force to hold thick document on the platen glass. It may break
the glass and cause injuries.
1
Open the document cover.
Important • Ensure that a screen is
displayed on the control
panel, and then load a
document. If a document is
loaded before a screen is
displayed, the machine may
not properly detect the
document size.
222
Fax Procedure
2
Place the document face down,
and align it against the top left
corner of the document glass.
3
Close the document cover.
Note
• When a standard size
document is placed on the
document glass, the size of
the document is displayed in
the message area.
Step 2 Selecting Features
You can select the Server Fax feature on the [All Services] screen.
Note
• Features displayed may vary depending on the model of your machine.
• When the Authentication or Auditron Administration feature is used, a user ID and passcode
may be required. Ask your system administrator for the user ID and passcode.
1
Press the <All Services> button.
1
2
3
4
5
6
7
8
9
0
#
C
2
<All Services>
button
Select [Fax].
Server Fax
10
3
If the previous settings still remain,
press the <Clear All> button.
1
2
3
4
5
6
7
8
9
0
#
<Clear All>
button
C
223
10 Server Fax
4
Select each tab, and configure
features as necessary.
The following shows the reference
section for each feature.
"General Settings" (P.229)
"Layout Adjustment" (P.234)
"Transmission Options" (P.238)
Step 3 Specifying Destinations
This section describes how to specify recipients with the numeric keypad.
1
Use the keyboard to directly enter a
destination, or use Address Book
to specify a destination.
For information on how to use the
keyboard, refer to "Specifying a
Destination Using the Keyboard Screen"
(P.230).
For information on how to use Address
Book, refer to "Specifying a Destination
Using the Address Book" (P.229).
1
2
3
4
5
6
7
8
9
0
#
Numeric keypad
C
Important • The attributes other than [Fax Number], [Recipient Name], and [Index] are ignored in
Address Book.
2
Server Fax
To specify multiple recipients,
select [Next Recipient] on the touch
screen.
Note
• If you enter an incorrect value,
press the <C> button and
enter the correct value.
For information on specifying a fax
number using the address book, refer to
"Specifying a Destination Using the
Address Book" (P.229).
10
Step 4 Starting the Fax Job
1
Press the <Start> button.
Important • If the document has been set
in the document feeder, do not
hold down the document while
it is being conveyed.
• Fax cannot be sent if a copy
protection code is detected.
Note
1
2
3
4
5
6
7
8
9
0
#
<Start> button
C
• Depending on the settings,
the screen to re-enter the
recipient may be displayed
after pressing the <Start> button. In this case, re-enter the recipient.
• If a problem occurs, an error message appears in the touch screen. Solve the problem in
accordance with the message.
• You can set the next job during faxing.
224
Fax Procedure
„If you have more documents
If you have more documents to fax, select [Next Original] on the touch screen while the
current document is being scanned. This allows you to send the documents as one set
of data.
2
While documents are being
scanned, select [Next Original].
Note
• When using the document
feeder, load the next
document after the machine
has finished scanning the first
document.
• When the above screen is displayed and no operation is performed during a certain period
of time, the machine automatically assumes that there are no more documents.
• You can change the scan settings of the next document by selecting [Change Settings]
displayed after selecting [Next Original].
Load the next document.
4
Press the <Start> button.
If you have more documents, repeat Steps 3 and 4.
5
When all documents have been
scanned, select [Last Original].
Server Fax
3
10
Step 5 Confirming the Fax Job in Job Status
1
Press the <Job Status> button.
1
2
3
4
5
6
7
8
9
0
#
<Job Status>
button
C
225
10 Server Fax
2
Confirm the job status.
Note
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10
226
• Select [ ] to return to the
previous screen or [ ] to
move to the next screen.
Operations during Faxing
Operations during Faxing
The following describes the available operations during faxing. The following shows the
reference section for each feature.
Stopping the Fax Job ................................................................................................................ 227
Changing the Scan Settings...................................................................................................... 228
Stopping the Fax Job
To cancel scanning a fax document, follow the procedure below.
1
Press either [Stop] on the touch
screen or the <Stop> button on the
control panel
1
2
3
4
5
6
7
8
9
0
#
<Stop> button
C
Server Fax
2
Select [Cancel].
Note
10
• If two or more jobs are in
progress, a confirmation
screen appears for each job.
Select [Start] or [Cancel]
depending on whether you
want to start or cancel the job.
„If the screen shown in step 2 does not appear even after you press the <Stop>
button on the control panel:
Depending on the jobs in progress, screens for canceling jobs may not appear. In that
case, use the following procedure to cancel a fax job on the [Current and Pending Jobs]
screen in Job Status.
227
10 Server Fax
1
Press the <Job Status> button.
1
2
3
4
5
6
7
8
9
0
#
C
2
Select the job to cancel, and then
select [Cancel].
Changing the Scan Settings
You can change the scan settings while scanning the document.
Select [Next Original].
2
Select [Change Settings...].
3
Set items.
4
Press the <Start> button.
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1
10
228
<Job Status>
button
General Settings
General Settings
You can specify recipients and set the basic features on the [General Settings] screen.
The following shows the reference section for each feature.
Next Recipient (Sending Faxes to Multiple Recipients).......................................................... 229
Specifying a Destination Using the Address Book .................................................................. 229
Specifying a Destination Using the Keyboard Screen ............................................................. 230
Removing/Confirming a Recipient .......................................................................................... 231
Lighten/Darken (Adjusting Fax Density)................................................................................. 231
2 Sided Originals (Transmitting 2-sided Originals)................................................................. 231
Original Type (Selecting the Document Type) ........................................................................ 233
Resolution (Specifying the Scanning Resolution) ................................................................... 233
1
Select [Fax] on the [All Services]
screen.
2
Select a feature on the [Fax]
screen that appears initially.
Next Recipient (Sending Faxes to Multiple Recipients)
Note
• The maximum number of recipients that you can specify at one time is 50.
1
Select the first recipient.
2
Select [Next Recipient].
Note
10
• Depending on the settings,
the screen to re-enter the
recipient may be displayed
after specifying the recipient
and then selecting [Next
Recipient] on the touch
screen. In that case, re-enter
the recipient.
3
Select the next recipient.
4
Repeat Step 2 and Step 3.
5
Press the <Start> button.
6
Select [Yes] on the confirmation screen to start transmission.
Server Fax
The Broadcast Send feature allows you to transmit the same document to multiple
recipients with a single operation. There is no need to repeat the same operation for
each recipient.
Specifying a Destination Using the Address Book
This section describes how to use the Address Book to specify recipients.
The address book shows the fax numbers registered to the address numbers.
229
10 Server Fax
For information on how to register address numbers, refer to "6 System Settings" > "Setup Menu" >
"Address Book" in the Administrator Guide.
Important • The attributes other than [Fax Number], [Recipient Name], and [Index] are ignored in
Address Book.
1
Select [Address Book].
2
On the lower-part of the screen,
select the button that has the
character or number you want to
search for.
3
Select recipients from the
displayed list. A check mark is then
added to the check box of each
recipient you selected.
4
Repeat steps 2 and 3 to specify all the required recipients.
Note
• To deselect a recipient, select the recipient again, or press the <C> button.
• Any recipient that has 50 or more characters cannot be specified.
Using the Address Book
Use address numbers, [Addresses] button, and index buttons to search for fax numbers.
„Addresses
Displays a list of all registered addresses.
Select [ ] to return to the previous screen or [ ] to move to the next screen. Select
[Go to] and enter a 3-digit address number (001 to 500) using the numeric keypad to
display the specified number at the top of the list.
Server Fax
Note
• If Address Book Extension Kit (optional) is installed, you can register up to 999 locations.
„Index buttons
Allows you to search for recipients by indexes that are specified when address
numbers are registered.
Select the [ABC], [DEF], [GHI], [JKL], [MNO], [PQR], [STU], [VWX], [YZ], or [0-9]
button, and then select the required character or number on the screen.
10
Specifying a Destination Using the Keyboard Screen
This section describes how to use the keyboard to specify recipients.
1
Select [Keyboard].
2
Enter "<", "port number", ">", and
recipient’s "telephone number" with
the keyboard that appears on the
touch screen.
Note
230
•A destination must be less than
50 characters long. The
available characters are as
follows:
0 to 9
Numeric characters
-
Pause
#
A starting character for a group number, which has been set on a fax server
General Settings
3
\
A delimiter for private data. Using this character before and after private data
hides the destination string.
S
A character for password verification
:
DTMF signal
=
A character to wait for dial tones
+
Available, but ignored
(Space)
Available, but ignored
Press the <Start> button.
Removing/Confirming a Recipient
You can remove or confirm recipients using the pop-up menu.
1
Select the recipient to be removed
or confirmed from [Address/
Recipient].
2
Select any item from the pop-up
menu.
„Remove
Removes the recipient.
„Details...
The [Recipient Details] screen is displayed. You can confirm recipients or address
numbers.
Server Fax
„Cancel
Hides the pop-up menu.
Lighten/Darken (Adjusting Fax Density)
10
You can adjust fax density from seven levels.
1
Use [ ] and [
level.
] to select a density
2 Sided Originals (Transmitting 2-sided Originals)
This feature enables you to scan and then transmit both sides of a document
automatically.
Note
• This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
231
10 Server Fax
• The image on the back side of a document is rotated so that it is placed in the same
orientation as the image on the front side.
1
Select a scan option.
„1 Sided
Select this option to scan one side
of the document.
„2 Sided (H to H)
Select this option to scan both sides of the document (Head to Head).
„2 Sided (H to T)
Select this option to scan both sides of the document (Head to Toe).
„More...
The [2 Sided Originals] screen is displayed.
Refer to "[2 Sided Originals] Screen" (P.232).
[2 Sided Originals] Screen
Select whether the document is
one-sided or two-sided. If [2 Sided]
is selected, also select the
orientation of the document.
Server Fax
„1 Sided
Select this option to scan one side
of the document.
10
„2 Sided
Select this option to scan both sides of the document.
„Originals
Select [Head to Head] when both sides of the documents are in the same orientation.
Select [Head to Toe] when the front and back sides of the documents are in opposite
orientations.
232
General Settings
Original Type (Selecting the Document Type)
This feature allows you to select the type of the original document, such as text and
photo documents.
1
Select the original type.
„Text
Select this item when transmitting a
document that contains only text.
„Photo & Text
Select this item when transmitting a document that contains both text and photos. The
machine automatically distinguishes the text and photo areas and sets the appropriate
image quality for each area of the document.
„Photo
Select this item when transmitting documents that contain only photos.
Note
• If reduced in size, the scan documents may have stripes in their photo areas.
Resolution (Specifying the Scanning Resolution)
You can set the resolution for the documents to be scanned.
1
• When the SMB or FTP protocol is used, the available options are [Standard] and [Fine], and
the resolution of data that is sent to a final destination depends on the resolution setting on
the fax server. When the SMTP protocol is used, the available option is [Fine] only.
Select the resolution.
Server Fax
Note
10
„Standard
Select this item when transmitting
standard documents.
(Approx. 200 x 100 pels/25.4 mm)
„Fine
Select this item when transmitting documents with small text or detailed images.
(Approx. 200 x 200 pels/25.4 mm)
233
10 Server Fax
Layout Adjustment
On the [Layout Adjustment] screen, you can configure features for scanning
documents. The following shows the reference section for each feature.
Original Size (Specifying the Scan Size for the Original) ........................................................234
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......................235
Book Scanning (Scanning Facing Pages onto Separate Sheets) ...............................................236
Reduce/Enlarge (Specifying a Scan Ratio)...............................................................................237
1
Select [Fax] on the [All Services]
screen.
2
Select the [Layout Adjustment] tab,
and then select a feature on the
[Layout Adjustment] screen.
Original Size (Specifying the Scan Size for the Original)
This feature allows you to set the scan size for fax transmission.
The machine scans the document at the size you specify, regardless of the original
size. You can add margins, or delete unwanted margins using this feature.
Note
• The default values for buttons other than the [Auto Size Detect] button can be changed in
the System Administration mode. For information on how to change the default values, refer
to "6 System Settings" > "Scan/Fax Mode Settings" in the Administrator Guide.
Server Fax
• When a document size cannot be detected automatically, a message appears prompting
you to enter the document size.
10
1
Select [Original Size] on the
[Layout Adjustment] screen.
2
Select the desired scan size.
„Auto Size Detect
Detects the document size
automatically.
Document Feeder
Auto-detectable
Document size
Note
B5, B5 , B4, A5 , A4,
A4 , A3, 8.5 x 11 inches,
8.5 x 11 inches , 8.5 x 14
inches, 11 x 17 inches
Document Glass
B6, B6 , B5, B5 , B4, A6,
A5, A5 , A4, A4 , A3, 8.5 x
11 inches
• If the document size cannot be detected automatically, a screen appears prompting you to
enter the document size.
• The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "6 System Settings" > "Common Settings" in the Administrator Guide.
234
Layout Adjustment
„Standard Size
Select the original size from 11 options.
You can change the default options. For more information, refer to "6 System Settings" > "Scan/Fax
Mode Settings" in the Administrator Guide.
„Variable Size
Enter the desired scan size when scanning a non-standard size document or when
making copies at a size different from the original document size. You can specify a
value in the range of 15 to 432 mm for the width (X), and a value in the range of 15 to
297 mm for the height (Y), in 1 mm increments. The scales attached on the upper and
left edges of the document glass will help you specify values.
Mixed Sized Originals (Scanning Different Size Documents
Simultaneously)
When using the document feeder, you can simultaneously send different size
documents with the sizes matching the respective sizes of the documents. You can
also specify the size of the paper so that faxes are sent at the same paper size.
Important • Originals may not be scanned correctly if the top-left corners are not aligned properly.
• Always load the A5-size documents in portrait orientation.
• When loading B5 documents together with A3 documents loaded in landscape orientation or
A4 documents loaded in portrait orientation, load B5 documents in portrait orientation.
• The recommended document size combinations are A4 portrait and A3 landscape, or B5
portrait and B4 landscape. If the combination of the document sizes is not our
recommendation, the documents can be fed at an angle and may not be scanned properly.
Select [Original Size] on the
[Layout Adjustment] screen.
2
Confirm that [Auto Size Detect] is
selected and select [Save]. If [Auto
Size Detect] is not set, select [Auto
Size Detect], and then select
[Save].
3
Select [Mixed Sized Originals].
4
Select [On].
Server Fax
1
10
„Off
Select this item when all documents
are of the same size.
„On
When scanning documents of different sizes, the machine automatically detects the
size of each document.
235
10 Server Fax
Book Scanning (Scanning Facing Pages onto Separate Sheets)
You can scan the left and right pages of a bound document separately to fax them.
This feature is useful if you need to make separate scans for facing pages of bound
originals such as a booklet.
Note
• The document feeder does not support this feature.
• A non-standard sized document may not be properly divided into two separate pages.
1
Place two facing pages of the
document on the document glass,
and close the document cover.
2
Select [Book Scanning].
3
Select any item.
„Off
Does not scan as a bound
document.
„Left Page then Right
Scans the left page and then the right page of facing pages.
„Right Page then Left
Scans the right page and then the left page of facing pages.
„Top Page then Bottom
Scans the top page and then the bottom page of facing pages.
Server Fax
„Both Pages
Scans both pages.
„Left Page Only
Scans the left page only. You can select this item when [Left Page then Right] or [Right
Page then Left] is selected.
10
„Right Page Only
Scans the right page only. You can select this item when [Left Page then Right] or
[Right Page then Left] is selected.
„Top Page Only
Scans the top page only. You can select this item when [Top Page then Bottom] is
selected.
„Bottom Page Only
Scans the bottom page only. You can select this item when [Top Page then Bottom] is
selected.
236
Layout Adjustment
Reduce/Enlarge (Specifying a Scan Ratio)
This feature enlarges or reduces scanned images with a specified ratio.
Important • Some machines may not be able to receive faxes at the specified ratio.
1
Select [Reduce/Enlarge].
2
Select a preset ratio, or specify a
value.
„Proportional %
Select a ratio from the preset ratios, or specify a value within the range from 25 to 400%
in 1% increments.
To specify a value, touch the window displaying a value, and then use the numeric
keypad or the [ ] and [ ] buttons.
„Auto %
In [Output Size], select the output
size of the scanned document. The
machine automatically calculates
the scanning ratio based on the
selected output size and the original
document size.
Note
Server Fax
• Selecting [Auto %] may
generate blank margin areas.
10
237
10 Server Fax
Transmission Options
You can specify fax transmission conditions in the [Transmission Options] screen. The
following shows the reference section for the feature.
Delayed Start (Specifying Send Time) .....................................................................................238
1
Select [Fax] on the [All Services]
screen.
2
Select the [Transmission Options]
tab, and then select a feature on
the [Transmission Options] screen.
Delayed Start (Specifying Send Time)
You can specify a send time for a fax using the Delayed Start feature. It is useful for
sending fax when communication charges are low, such as midnight.
Important • If a power failure occurs or if the power is turned off after the Delayed Start feature is set, the
setting is cleared and transmission begins as soon as the power is turned on.
Note
• You can specify a time within 24 hours in 1 minute increments. You cannot specify a date.
• You can set [Delayed Start] separately for each address number. For information on how to
register address numbers, refer to "6 System Settings" > "Setup Menu" > "Address Book" in
the Administrator Guide.
Server Fax
• If address number or group dial numbers are dialed with the Broadcast Send feature, the
Delayed Start setting specified for each address number is invalid.
• If the fax cannot be sent at the specified time because, for example, the telephone line is
busy, it will be sent as soon as the line becomes available.
10
1
Select [Delayed Start] on the
[Transmission Options] screen.
2
Select [On] of [Delayed Start] to set
Delayed Start.
3
Select [AM] or [PM].
4
Enter [Hours] and [Minutes].
Important • If you press the <Start> button
after the specified time
elapses, the stored document
will be sent at the specified
time the next day.
238
Transmission Options
„Off
Delayed Start is not applied.
„On
Delayed Start is applied.
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10
239
11 Glossary
This chapter contains a list of terms used in this guide.
z
Glossary....................................................................................................242
11 Glossary
Glossary
Term
Glossary
11
242
Description
A3
420×297 mm paper
A4
297×210 mm paper
A5
210×148 mm paper
Alias
An alternative name of the machine's e-mail address.
For example, when the e-mail address for the machine is
ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com
(alias) to reach the same location.
Auto Center
A feature that automatically moves an image to the center of
paper when copying.
Auto Clear
A feature that automatically returns the touch screen to its
default display when the machine is inactive for a period of
time.
Auto Paper Select
Based on the document loaded and the magnification
selected, the machine automatically selects an appropriate
paper size.
Auto Tray Switching
When paper runs out during copying, another tray of identical
paper size and orientation automatically begins supplying
paper.
B4
364×257 mm paper
B5
257×182 mm paper
Binding Shift
When creating a booklet, this feature adds margins to the
center binding area of documents.
Book Scanning
A feature that copies the left and right pages of an unfolded
document onto two separate sheets of paper.
CMS
Color Management System. It corrects device-dependent
color differences to match the colors printed on your output
with the colors displayed on your screen.
Collate
A feature that delivers each copy set in the same order as the
original documents.
Cut Paper
Standard paper sizes, such as A4 and B5.
Default Screen
A screen displayed on the touch screen immediately after
switching the power on, or pressing the <Clear All> button.
The screen is also displayed when the Auto Clear feature is
used.
Default Value
A factory default value, or a value set in the System
Administration mode.
Document Image
An image of a document scanned by the machine.
DPI
Dots per inch. A unit used to describe printing resolution in
terms of the number of dots printed in one inch. Used as a unit
to describe resolution.
Edge Erase
A feature that erases the top/bottom, left/right or center edge
of a document image when copying.
Emulation
This refers to operating the printer to achieve the same print
results as when printing with other manufacturers' printers.
This mode is called the Emulation Mode.
Glossary
Term
Description
A code is displayed on the control panel or a report when a
problem occurs.
Fax Server
A feature that transfers image data received by the machine to
a Server Fax server and transfers image data received by a
Server Fax server to the machine via a network based on the
settings you made.
Using this feature enables you to manage multiple machines.
ICM
Image Color Matching. A color management software used
with Windows 2000, Windows XP, and Windows Server 2003.
It corrects device-dependent color differences to match the
colors printed on your output with the colors displayed on your
screen.
Image Enhancement
A feature which makes the border between black and white
smooth, with rough edges reduced, giving the appearance of a
higher resolution.
Image Rotation
This feature rotates a document image by 90 degrees when
the document orientation is not the same as the paper supply
orientation.
Independent X-Y%
A feature that transforms a document image horizontally or
vertically.
Internet
A worldwide communications network that combines
miscellaneous networks.
JCL
JCL (Job Control Language) describes job names and types of
devices. The operating system decodes the descriptions to
process.
Job Offset
This feature outputs the pages in alternating offsets to make
page groupings easier to recognize.
Line Monitor
Allows you to audibly monitor a transmission through the
speaker after dialing and until you are connected.
Local Device
This term refers to this machine. This is a general term for
terminals such as personal computers.
Low Toner Alert Tone
A tone the device sounds when the drum/toner cartridge
needs to be replaced.
Machine Ready Tone
A tone produced when the status of the machine changes from
standby to ready, such as when the power is switched on.
MIME Type
Multipurpose Internet Mail Extension.
A method for determining what kind of data was received by email. A MIME type refers to the type of data.
Multiple-Up
A feature that copies two or four documents onto one sheet of
paper.
NV Memory
A non-volatile memory, which stores the settings information
of the printer even when the printer is switched off.
Optional accessory
This refers to a product that is sold separately. In addition to
the machine's basic configuration, various optional features
are available as separately-sold optional accessories. (For
more information on optional accessories, contact our
Customer Support Center.)
PJL
Printer Job Language.
A command language for controlling printers developed by
Hewlett Packard.
Glossary
Error Code
243
11
11 Glossary
Term
Glossary
11
244
Description
POP3
Post Office Protocol Version 3.
One of the commonly used communications protocols used for
receiving e-mail.
It sets up a private mailbox on a provider's e-mail server, and
receives messages when a communication is made. POP3 is
for receiving only. SMTP is used for sending e-mail.
Power Saver Feature
A feature that switches the machine status to standby after a
period of inactivity.
The following power saver features can be set for the
machine.
Low Power Mode: The power to the fuser unit and motor is
lowered when the machine is left unused
for a fixed amount of time. The touch
screen goes out, and the <Power Saver>
button lights.
Sleep Mode:
Almost all of the device is in standby mode,
the machine consumes the least power.
Print Page Buffer
A location where print data is rendered.
Printable Area
The actual area on paper which can be printed.
RAM
Random Access Memory. It is a storage device (memory)
where information can be retrieved as well as stored.
Receive Buffer
A space used to temporarily store data sent from a client
computer.
Remote Terminal
A terminal with which you want to communicate. This is a
general term for terminals such as personal computers.
Resolution
Represents a fineness of detail that can be distinguished on
an image. It is usually described in terms of the number of dots
per square inch (dpi), and a higher value indicates a higher
resolution (finely represented).
ROM
Read Only Memory. It is a storage device (memory) specific
for the retrieval of information.
ROS
Raster Output Scanner. It is a device for writing image signals
to a drum (light sensitive). A ROS is often referred to as a laser
beam scanner.
Scan
Sensing or reading a paper document and converting the
optical image of the document to an electronic image.
The machine offers two scanning devices: document glass
and document feeder.
Screen
The screen that is displayed on the touch screen. It displays
messages and feature buttons.
Select
In this document, "Select" refers to highlighting a feature
selection by touching the feature button on the touch screen
with your finger.
Separator
A blank, colored, or copied paper inserted between sections or
topics in a set of documents.
SMTP
Simple Mail Transfer Protocol.
A communications protocol (an agreement governing the way
data is transmitted) commonly used for sending and receiving
e-mail.
Glossary
Term
Description
Start Reservation
In this guide, this refers to loading a document, selecting
features, and pressing the <Start> button immediately after
switching the power on. Once the machine is warmed up and
ready, it will automatically start copying.
Status Display Code
A code that indicates the machine status. When an error
occurs on the machine, a status display code appears on the
touch screen.
Store
In this guide, it is referred to as scanning an image of a
document and saving the image on the machine.
Stored Programming
By registering a series of operations, the machine executes
the operations with just one press of [Stored Programming] on
the touch screen.
Transparency Copy
A feature that copies on transparency films or inserts a sheet
of blank or copied paper between transparency films.
UNC
UNC (Universal Naming Convention) is a way to specify a path
describing the location of a network resource, such as shared
folders, or shared printers, on a network, Microsoft Networks
(SMB).
The UNC syntax uses "\\" before the hostname, hostname and
resource name are delimited by "\".
If the hostname is "myhost", and if its host shared folder name
is "sharefolder", the UNC syntax is described as follows:
\\myhost\sharefolder
Glossary
11
245
Index
Index
Numerics
Browse ...............................................................140
Build Job ............................................................109
10BASE-T / 100BASE-TX connector .................. 25
2 Sided Book Copy .............................................. 74
C
2 Sided Originals ............................... 143, 155, 231
2 Sided Printing ................................................. 202
<C (Clear)> button .........................................38, 40
Calculator % ........................................................59
A
calling a stored program ....................................189
calling a stored program for Build Job ...............190
adding a stamp/a date/page numbers to copies . 93
Center ................................................................159
adding originals ................................................. 114
CentreWare Internet Services ...................205, 216
Address Book ............................ 129, 139, 229, 230
Change Recipient Settings ................................132
adjusting color balance ........................................ 70
changing the orientation of images ......................81
adjusting contrast ................................................ 69
Chapter Start .....................................................113
adjusting copy density/sharpness/saturation of
Charge Print .......................................................203
images ................................................................. 68
checking the finished output of the copy ............113
adjusting fax density .......................................... 231
circuit breaker ......................................................26
adjusting scan density and image sharpness .... 153
<Clear All> button ..........................................37, 40
adjusting the color tone ....................................... 71
Color ....................................................................65
adjusting the copy density ................................... 66
Color Balance ......................................................70
adjusting the image position ................................ 79
Color Effects ........................................................70
<All Services> button .................................... 38, 39
Color Shift ............................................................71
Annotation ........................................................... 93
Color Space .......................................................154
attaching covers to copies ................................... 88
Combine Original Sets .......................................114
Auto % ....................................................... 160, 237
<Confirmation> indicator ......................................26
Auto Size Detect ........................................ 157, 234
confirming the fax job in Job Status ...................225
Contrast .............................................................153
B
control panel ..................................................24, 37
Copies ..................................................................84
<Copy> button ...............................................38, 39
Batch Print ......................................................... 175
Copy Output .......................................................106
Book Copying ...................................................... 73
copying facing pages onto separate sheets ........73
Book Scanning .......................................... 156, 236
copying multiple pages onto one sheet ...............91
Booklet ................................................................ 85
Covers .................................................................88
Booklet Creation .......................................... 85, 202
creating a booklet ................................................85
booklet output tray ............................................... 29
<Custom 2> button ........................................38, 39
booklet output tray button .................................... 29
<Custom 3> button ........................................38, 39
booklet staple cartridges ..................................... 28
booklet tray .......................................................... 28
D
booklet unit .......................................................... 28
bottom left cover .................................................. 25
DADF ...................................................................24
breaker ................................................................ 32
de-curl button .......................................................29
brightness dial ..................................................... 40
Delayed Print .....................................................203
Broadcast Send ................................................. 229
Delayed Start .....................................................238
247
Index
Background Suppression .................................. 153
Delete Outside/Delete Inside .............................116
G
deleting outside or inside of the selected area ..116
deleting stored programs ...................................187
General Settings ........................................ 142, 229
density levels .....................................................153
Gloss Level .......................................................... 72
<Dial Pause> button ......................................38, 40
document feeder ..................................48, 120, 221
H
document feeder tray ...........................................26
document glass ..............................24, 49, 121, 222
Hidden Text ....................................................... 103
document guides .................................................26
Document Name ................................................165
I
document output tray ...........................................26
document stopper ................................................26
ID Card Copying ................................................ 108
DocuWorks ................................................145, 146
Image Compression .......................................... 161
drum cartridge ......................................................27
Image Enhancement ................................... 69, 153
duplex automatic document feeder ......................24
Image Options ................................................... 153
Image Quality .............................................. 67, 152
E
Image Rotation .................................................... 81
Image Shift .......................................................... 79
Edge Erase ..................................................78, 158
Independent X-Y% .............................................. 59
E-mail .................................................................128
inserting blank sheets between transparencies .. 90
E-mail Printing ...........................................203, 210
interposer ............................................................ 29
Encryption ..........................................................165
<Interrupt> button .......................................... 38, 40
enhancing gloss of the document ........................72
<Interrupt> indicator ...................................... 38, 40
enlarged copies ...................................................57
entering text .........................................................46
J
entering/changing a stored program name ........188
erasing edges and margin shadows in
Job Assembly .................................................... 109
the document .....................................................158
Job Flow Sheet .................................................. 192
erasing edges and margin shadows of
<Job in Memory> indicator ............................ 37, 40
the document .......................................................77
<Job Status> button ...................................... 37, 40
erasing the background color of
JPEG ................................................................. 146
documents ...........................................................69
erasing the background color of
K
documents/adjusting contrast ............................153
Index
exit cover .............................................................28
Keyboard ........................................................... 131
F
L
File Format .........................................................145
Layout Adjustment ............................... 73, 155, 234
File Name ..........................................................163
left cover ........................................................ 26, 30
File Name Conflict .............................................164
Left Page then Right .......................................... 156
finisher tray ....................................................28, 29
lever ..................................................................... 27
Folding ...............................................................105
Lighten/Darken .............................................. 66, 68
From ..................................................................133
loading documents ............................................ 120
front cover ......................................................25, 28
locking casters ..................................................... 25
fuser .....................................................................27
<Log In/Out> button ...................................... 37, 40
248
Index
Login Name ....................................................... 166
Output Color ........................................................ 62
Low Power Mode ................................................ 33
Output Format ............................................. 85, 161
lower-rignt cover ................................................. 26
Output Orientation ............................................. 104
output tray ................................................ 26, 28, 29
M
P
machine components .......................................... 24
<Machine Status> button .............................. 37, 40
Paper Supply ....................................................... 60
Mailbox .............................................................. 168
paper supply (selecting the paper for copying) .... 60
Mailbox Viewer2 ........................................ 125, 204
Password ................................................... 141, 166
making 2 sided copies ........................................ 83
PDF ........................................................... 145, 146
making 2-sided copies of facing pages ............... 74
Photo ................................................................. 144
making enlarged copies spread over multiple
Photo & Text ...................................................... 144
sheets ................................................................. 92
Photographs ...................................................... 152
making enlarged/reduced copies ........................ 57
Poster .......................................................... 92, 202
making multiple copies on a single sheet ......... 105
<Power Saver> button ................................... 37, 40
making multiple copies on one sheet .................. 93
Power Saver mode .............................................. 33
making reversed copies of images ..................... 82
power switch .................................................. 24, 37
managing documents security .......................... 102
Preset Repeat Image ......................................... 105
Message ........................................................... 134
Print ................................................................... 209
Meta Data ......................................................... 166
print driver .......................................................... 202
Mirror Image/Negative Image ............................. 82
Print from Mailbox .............................................. 203
Mixed Sized Originals ......................... 77, 157, 235
printing control numbers on the background of
More... ............................................................... 145
copies .................................................................. 99
MRC High Compression ................................... 146
Private Charge Print .......................................... 204
Multiple-Up .................................................. 91, 202
processing documents scanned with different
settings as one job ............................................. 109
N
Proportional ....................................................... 160
Proportional % ............................................. 58, 237
Network Scan Driver ................................. 204, 213
punch scrap container ................................... 28, 30
Network Scanner Utility2 ................................... 204
Punching ............................................................ 107
Network Scanning ............................................. 136
Next Recipient ................................................... 229
R
non-standard size document ............................... 76
Read Receipts ................................................... 162
numeric keypad ............................................. 38, 40
Recipient(s) ....................................................... 132
Reduce/Enlarge ......................................... 160, 237
O
reduced copies .................................................... 57
registering stored programs ............................... 186
<Online> indicator ......................................... 37, 40
removing/confirming a recipient ......................... 231
Original Orientation 77, 78, 80, 84, 91, 94, 100, 103,
Repeat Image ...................................................... 93
................................... 107, 115, 116, 144, 158, 159
Reply To ............................................................ 163
Original Size ........................................ 76, 157, 234
Resolution .......................................................... 233
Original Type ....................................... 67, 144, 233
<Review> button ............................................ 37, 40
Originals .............................................................. 84
right cover ............................................................ 29
Originals Orientation ........................................... 83
Right Page then Left .......................................... 156
249
Index
Non-target Area Color ......................................... 65
S
specifying a reply address ................................. 163
specifying a scan ratio ....................................... 237
Sample Set ................................................113, 203
specifying a scan size ....................................... 157
Saturation ............................................................69
specifying a scanning ratio ................................ 160
saving the scanned data ....................................125
specifying a scanning resolution ....................... 155
Scan ...................................................................212
specifying an image compression ratio
scan density .......................................................153
when scanning .................................................. 161
Scan Resolution .................................................155
specifying destinations ...................................... 224
Scan to Mailbox .................................................135
Specifying face up or down ............................... 104
Scan to PC .........................................................138
specifying finishing options ................................ 106
scanning a color photograph .............................152
specifying Send Time ........................................ 238
scanning both sides of a document ...........143, 155
specifying the orientation of the
Scanning Color ..................................................142
loaded documents ............................................... 83
scanning different size documents simultaneously
specifying the scan size for the document .......... 76
.............................................................76, 157, 235
specifying the scan size for the original ............. 234
scanning facing pages on separate sheets 156, 236
specifying the scanning resolution .................... 233
Secure Print .......................................................203
Split Send .......................................................... 162
Secure Watermark .............................................102
Standard Size .................................................... 157
selecting a color mode .................................62, 142
staple cartridge .............................................. 28, 29
selecting a file format for output data .................145
staple cartridges for booklet ................................ 29
selecting an image quality ...................................70
staple scrap container ......................................... 29
selecting the document type ................67, 144, 233
Stapling ............................................................. 107
selecting the paper for copying ............................60
<Start> button ................................................ 38, 40
Send from Mailbox .............................................168
<Stop> button ................................................ 38, 40
sending e-mail encrypted by S/MIME ................165
stopping the fax job ........................................... 227
Sending Faxes to Multiple Recipients ................229
Subject .............................................................. 134
sending in sections ............................................162
suppressing the document background ............ 154
Separators .........................................................111
Server ................................................................140
T
Server Fax .........................................................220
Index
setting the action to be taken for file name
Tab Margined Shift ............................................ 103
conflict ................................................................164
Target Area Color ................................................ 65
Shadow Suppression .........................................154
Text ................................................................... 144
Shared Name .....................................................140
toner cartridge ..................................................... 27
Sharpness ............................................................69
toner cover .......................................................... 25
sharpness ..........................................................153
top cover .............................................................. 26
Sideways Images ...............................................144
Top Page then Bottom ...................................... 156
Sleep Mode ..........................................................33
touch screen .................................................. 37, 39
Source Color ........................................................64
Transfer Protocol ............................................... 139
Specifying a Destination ....................................140
transfer unit ......................................................... 27
specifying a destination using the address book
Transmission Options ........................................ 238
............................................................................229
Transmitting 2-sided Originals ........................... 231
specifying a destination using the keyboard screen
Transparency Separators ............................ 90, 202
...........................................................................230
Tray 1 .................................................................. 25
specifying a name for the file to be saved .........165
Tray 2 .................................................................. 25
specifying a Name for the File to be sent ..........163
Tray 3 .................................................................. 25
250
Index
Tray 4 .................................................................. 25
Tray 5 (bypass) ................................................... 25
Tray 5 (Bypass) top cover ................................... 25
Tray 6 .................................................................. 25
Tray 6 top cover .................................................. 25
tri-fold output tray ................................................ 30
tri-fold output tray button ..................................... 30
U
Upright Images .................................................. 144
USB 2.0 interface connector ............................... 25
User Name ........................................................ 141
using the Ethernet interface ................................ 36
using the USB interface ...................................... 36
V
variable size ...................................................... 157
W
waste toner bottle ................................................ 26
waste toner bottle cover ...................................... 26
Watermark .................................................. 99, 203
WebDAV ................................................... 125, 217
Index
251
ApeosPort-II C7500/C6500/C5400, DocuCentre-II C7500/C6500/C5400 User Guide
DE3693E2-1 (Edition 1)
Fuji Xerox Co., Ltd.
September 2007
Copyright © 2007 by Fuji Xerox Co., Ltd.