FAX-4100 FAX-4750e FAX-5750e

OWNER’S MANUAL
FAX-4100
FAX-4750e
FAX-5750e
If You Need to Call Customer Service
Please complete the following information for future reference:
Model Number: FAX-4100, FAX-4750e, FAX-5750e
(Circle your model number)
Serial Number*:
______________________________________
Date of Purchase:
______________________________________
Place of Purchase:
______________________________________
* The serial number is on the back of the unit. Retain this manual with
your sales receipt as a permanent record of your purchase, in the
event of theft, fire or warranty service.
© 1996–2002 Brother Industries, Ltd.
Brother Numbers
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
If you can’t resolve a difficulty with your Brother machine using this manual,
callcustomer service.
In USA Only: 1-866-851-2200
For Customer Service
In USA:
1-866-851-2200 (voice)
1-866-422-9254 (fax)
)
Dealers/Service Centers (USA Only)
For the name of a Brother authorized dealer or service center, call 1-866-851-2200.
.
ORDERING ACCESSORIES AND SUPPLIES
i
Ordering Accessories and Supplies
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover or American Express credit card, you can order
accessories directly. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
In USA:
1-866-851-2200 (voice)
1-866-422-9254 (fax)
http://www.qualpath.com
Description
Laser Fax Toner
Item
QPTN85 (Able to print 6000 pages)
Laser Fax Drum
QPD85
16 MB Expandable Memory Board (Option for FAX-4750e and 5750e)
See chapter Optional Accessories
32 MB Expandable Memory Board(Option for FAX-4750e and 5750e)
See chapter Optional Accessories
Telephone Line Cord
LG3077001
Telephone Handset
UF6857010
Handset Curled Cord
UF7204008
Document Tray and Extension
UU2069008
Document Support
UU2080008
Paper Cassette #2 (Option for FAX-4100 and FAX-4750e)
LT400
Power Protector for A/C Power and Phone Line Surges and
Voltage Spikes (2 Outlets)
QPD120
Power Protector for A/C Power and Phone Line Surges and
Voltage Spikes (8 Outlets)
FX 120
Network (LAN) Board
Brother Print/Fax Server (10/100 BaseTX Ethernet Network)
(Not available for FAX-4100. Optional for FAX-4750e. Standard
for FAX-5750e.)
NC-8100h
Owner’s Manual
LE8118001
Printer Cable-Bi-Directional (10 feet) Parallel Cable with Gold
Plated Contacts and IEEE-1284 Approved
F2A046-10
*MFL-Pro software on CD-ROM
(Not available for FAX-4100and FAX-4750e)
PCI-3CD (For CD-ROM Drive)
* Multi-Function Link® Pro Suite is NOT available on floppy disks.
ii
ORDERING ACCESSORIES AND SUPPLIES
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S)
DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR
THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND
PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED
WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES
IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE
WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and
published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications and
materials contained herein and shall not be responsible for any damages (including
consequential) caused by reliance on the materials presented, including but not
limited to typographical and other errors relating to the publication.
Disclaimer–User Installation of
Memory Board(s)
In some cases, product may be modified by adding and/or replacing the memory board(s) with
approved replacements. Any damage to the product, the memory board(s) to be inserted therein
or otherwise, caused as a result of improper installation (including installation of other than
approved memory boards(s)) is not covered by the Limited Warranty. If you do not feel
comfortable with the installation of approved memory board(s), contact a Brother Authorized
Service Center to perform the installation of the memory board(s) for you. If you elect to use a
Brother Authorized Service Center, you will be responsible for a moderate service charge. For
the name and location of a convenient Authorized Service Center, please call 1-866-851-2200.
NOTICE – DISCLAIMER OF WARRANTIES
iii
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
This warranty is given only to the first enduse purchaser of the accompanying
product (referred to in this warranty as
“this Product”).
What is covered: Brother warrants to you
for the Warranty Period that there are no
defects in the materials, workmanship or
Year 2000 compliance of this Product.
The “Warranty Period” is 1 year from the
date you purchased this product. The
“Warranty Period” for consumable items,
such as Print Heads, Toner, Drums, Ink
Cartridges, Print Cartridges, Refill
Ribbons, Therma PLUS Paper and
Thermal Paper, etc. is 90 days from the
date of purchase, or the rated life of the
Consumable item, whichever is shorter.
What is NOT covered: Warranty WILL BE
VOID by Brother for repairs or replacements
made necessary due to the following: (1) If
the Product was not purchased from an
authorized Brother reseller within the United
States, (2) The Product has been serviced or
modified by anyone other than an Authorized
Service Representative of Brother, (3) The
serial number has been modified, defaced or
removed from this Product, (4) Non-Brother®brand or non-Brother approved parts,
supplies, power supplies or other accessories
have been used with this Product, (5) Any
damage caused by accident, neglect, abuse
or misuse or, the recommended monthly
volume has been exceeded, (6) Damages
caused as a result of modification, alteration
or repairs performed by anyone other than a
Brother Authorized Service Representative.
(7) NOT COVERED UNDER WARRANTY
ARE:
Consumable items, for example
(including, but not limited to): ribbons, ink or
toner cartridges, toner drum units, print
heads, cleaning and/or instances where no
defects in material or workmanship are found
in the Product, etc. (8) Damage caused by
improper connection and/or disconnection of
the Product; failure of the operator to follow
operational instructions, improper set up of
the Product.
What to do if you think your Product is
defective:
Call our Customer Service Hotline at
1-866-851-2200, or if you suspect a defect in
materials or workmanship in this Product, you
can report it to a Brother Authorized Service
Center. During the Warranty Period, supply
iv
Brother’s representative with a copy of your
dated bill of sale showing that this Product
was purchased within the United States.
For the name of your Brother Authorized
Service Center, call 1-866-851-2200. After
contacting the Brother Authorized Service
Center, you may be required to deliver or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will evaluate
your report of a possible defect to determine
whether a defect exists, and if it does exist,
Brother (or its Authorized Service Center)
will repair or (at Brother’s option) replace
the Product with a product that performs the
same functions and performs as well as the
original Product. Brother reserves the right
to supply refurbished or remanufactured
replacement parts provided that the
replacement parts conform to the
manufacturer’s specifications for new
products. The repaired or replacement
product will be returned to you at no cost.
Exchange Service:
When an exchange is authorized, Brother
will exchange of your non working Product
with a refurbished or remanufactured
product that conforms to the manufacturer’s
specifications for new products.
The
refurbished or remanufactured Product you
receive will be covered by the balance of the
limited warranty period remaining on the
original Product, plus an additional thirty (30)
days.
You will keep the replacement
Product that is sent to you and must return
(or be billed up to the cost of a new product)
your original non working product, which
shall become the property of Brother. You
must call Brother Customer Service and if
the representative cannot correct the
product’s malfunction over the telephone
and you elect the exchange service, you
must provide information pertaining to this
Product and you must also provide a valid
major credit card number. Your credit card
will be charged up to the cost of a new
Product if: (i) you do not return your original
Product to Brother within five (5) business
days; (ii) the malfunctions of your original
Product are not covered by the limited
warranty; (iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired or
has not been sufficiently validated with a copy
of the proof of purchase (bill of sale).
MFC LIMITED WARRANTY (USA)
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
The Brother Customer Service Representative
will ship the exchange Product via next
business day delivery courier service, with
return instructions and prepaid return air bill.
Follow the return instructions. You must
return the original Product in the same
shipping carton in which the exchanged
Product was received and include a copy of
proof of purchase (bill of sale). Retain your
original accessory items and a copy of the
return air bill, signed by the courier.
Limitations:
Repair or replacement as described above is
your sole and exclusive (that is, your only)
remedy if this Product is defective. Brother is
not responsible for damage to or loss of any
equipment, media, programs or data related
to the use of this Product. Except for that
repair or replacement, Brother shall not be
liable for any direct, indirect, incidental or
consequential damages or specific relief.
Because some states do not allow the
exclusion or limitation of consequential or
incidental damages, the above limitation
may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF
ALL OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION,
PROMISE,
DESCRIPTION, DRAWING, MODEL OR
SAMPLE. ANY AND ALL WARRANTIES
OTHER THAN THIS ONE, WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED
WARRANTIES
OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
This Limited Warranty is the only warranty
that Brother is giving for this Product. It is the
final expression and the exclusive and only
statement of Brother’s obligations to you. It
replaces all other agreements and
understandings that you may have with
Brother or its representatives.
This Limited Warranty (and Brother’s
obligation to you) may not be changed in any
way unless you and Brother sign the same
piece of paper in which we (1) refer to this
Product and your bill of sale date, (2)
describe the change to this warranty and (3)
agree to make that change.
Product Support: Toll-free Customer Service
and technical support is available for hardware
operational assistance at
1-866-851-2200.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial number
and your date and location of Purchase
below for your records. Keep this information
with your proof of purchase (bill of sale) in
case your Product is lost, stolen or requires
service.
Model #___________________________
Serial # ___________________________
Date of purchase: ___________________
Store where purchased: ______________
Location of store: ___________________
Important: We recommend that you keep all
original packing materials, in the event that
you ship this product.
MFC LIMITED WARRANTY (USA)
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the MFC/Facsimile machine must be delivered or
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service
Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine
to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-866-851-2200.
vi
LIMITED WARRANTY (CANADA)
Quick Reference Guide
4 For the next fax only, press
Sending Faxes
or
to select ON, and then press Set.
Automatic Transmission
1 Place the original face down in the ADF.
2 Enter the fax number using One Touch,
Speed Dial, Search or the dial pad.
3 Press Fax Start.
5 Press 1 to select additional settings
—OR—Press 2 to fax.
6 Enter the fax number.
7 Press Fax Start.
Receiving Faxes
Sending a Cover Page
1 Place the original face down in the ADF.
2 Press Menu, 2, 2, 8.
3 When NEXT FAX ONLY appears,
press Set.
4 Press
or
to select ON
(or OFF), and then press Set.
5 Press
or
to select a comment,
and then press Set.
Select Receive Mode
There are three Receive modes:
FAX, TAD, and FAX/TEL.
Press Mode until the LCD shows
your selection. After two seconds
the LCD returns to the Data and
Time prompt and shows the new
mode.
6 Enter two digits to indicate the number
of pages being sent, and then press Set.
7 Press 1 to select additional settings
—OR—Press 2 if you are ready to
fax.
8 Enter the fax number.
9 Press Fax Start.
Brother Accessories & Supplies:
In USA:
1-866-851-2200 (voice)
1-866-422-9254 (fax)
http://www.qualpath.com
Real Time Transmission
You can send faxes in real time.
1 Place the original face down in the
ADF.
2 Press Menu, 2, 2, 6.
3 Press or to select ON, and
then press Set—OR—For the next
or
to
transmission only press
select NEXT FAX ONLY, and
then press Set.
QUICK REFERENCE GUIDE
vii
Storing Numbers
Storing One Touch Dial
Numbers
1 Press Menu, 2, 3, 1.
2 Press the One Touch key where you
want to store the number.
3 Enter a number (up to 20 digits), and
then press Set.
4 Enter a name (or leave it blank), and
then press Set.
5 Press Stop/Exit.
Storing Speed Dial Numbers
1 Press Menu, 2, 3, 2.
2 Enter a three-digit (a two-digit for
FAX-4100) Speed Dial number, and
then press Set.
3 Enter a number (up to 20 digits), and
then press Set.
Search/Speed Dial
1 Press Search/Speed Dial, then
enter the first letter of the name
you’re looking for.
2 Press
or
to search the
memory.
3 When the name is displayed, lift the
handset—OR—Press Hook.
4 Press Fax Start to dial. (If you
pressed Hook to dial, pick up the
handset when the other party
answers.)
5 To hang up, replace the handset.
Making Copies
Single Copy
1 Place the original face down in the
ADF.
2 Press Copy.
4 Enter a name (or leave it blank), and
then press Set.
5 Press Stop/Exit.
Sorting Multiple Copies
1 Place the original face down in the
ADF.
Telephone Operation
1
2
One Touch Dialing/
Speed Dialing
Pick up the handset—OR—Press
Hook and listen for a dial tone.
When you hear the dial tone, press
the One Touch key of the location
you want to call—OR—Press
Search/Speed Dial, press #, and
then press the three-digit (two-digit
for FAX-4100) Speed Dial number.
(If you pressed Hook to dial, pick up
the handset when the other party
answers.)
3 To hang up, replace the handset.
viii
QUICK REFERENCE GUIDE
2 Use the dial pad to enter the number
of copies you want (up to 99).
3 Press Options, press
or
to
select OPT:STACK/SORT, and
then press Set.
Press
or
to select SORT,
and then press Set.
4 Press Copy.
Table of Contents
1
2
Introduction ..................................................................................... 1-1
Using This Manual ..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
Test Sheet Procedure and Product Registration (For USA Only) ....1-2
To Complete Your FAX-4100, FAX-4750e or
FAX-5750e Registration On-Line (For USA Only) ....... 1-2
Control Panel Overview ............................................................. 1-3
About Fax Machines .................................................................. 1-5
Custom Features .................................................................. 1-5
Do You Have Voice Mail on the Phone Line? ............... 1-5
Why Should There Be Trouble? ..................................... 1-5
How Can You Avoid Possible Problems? ...................... 1-5
Fax Tones and Handshake................................................... 1-6
ECM (Error Correction Mode)............................................ 1-6
Assembly and Connections............................................................. 2-1
Packing List................................................................................ 2-1
Choosing a Location................................................................... 2-2
Assembly.................................................................................... 2-3
Installing the Drum Unit Assembly (with Toner Cartridge) .....2-3
Attaching the Trays ............................................................. 2-4
Connecting Paper Cassette #2
(Option for FAX-4100 and FAX-4750e)........................ 2-4
Manual Feed Slot................................................................. 2-5
Paper........................................................................................... 2-6
Acceptable Paper ................................................................ 2-6
Paper Capacity of Paper Cassette ........................................ 2-6
Paper Specification for the Cassette .................................... 2-6
Manual Feed Slot ............................................................ 2-7
Loading Paper in Paper Cassette ......................................... 2-7
Connections................................................................................ 2-9
Connecting the Machine...................................................... 2-9
Connecting an External Telephone ................................... 2-10
Connecting an External TAD
(Telephone Answering Device) .................................... 2-10
Sequence ....................................................................... 2-10
Connections................................................................... 2-10
xi
Recording Outgoing Message (OGM) on
External TAD ........................................................... 2-11
Special Line Considerations .............................................. 2-12
Roll Over Phone Lines.................................................. 2-12
Two-Line Phone System............................................... 2-12
Converting Telephone Wall Outlets ............................. 2-12
Installing Machine, External Two-Line TAD, and
Two-Line Telephone ................................................ 2-13
Multi-Line Connections (PBX) ......................................... 2-14
If you are installing the machine to work with a PBX:... 2-14
Custom Features on Your Phone Line............................... 2-14
3
4
xii
On-Screen Programming................................................................ 3-1
User-Friendly Programming....................................................... 3-1
Menu Mode ......................................................................... 3-1
Menu Selection Table.......................................................... 3-3
Initial Setup...................................................................................... 4-1
Getting Started............................................................................ 4-1
Setting Paper Size................................................................ 4-1
Turning on Cassette #2 (Option for FAX-4100 and
FAX-4750e) .................................................................... 4-1
Setting Cassette Usage ........................................................ 4-2
Setting Date and Time ......................................................... 4-2
Setting Station ID ................................................................ 4-3
Entering Text................................................................... 4-4
Inserting Spaces .............................................................. 4-4
Making Corrections......................................................... 4-4
Repeating Letters ............................................................ 4-4
Special Characters and Symbols .................................... 4-4
Setting the Ring Volume ..................................................... 4-5
Setting the Beeper Volume.................................................. 4-5
Setting the Speaker Volume ................................................ 4-5
Setting the Handset Volume ................................................ 4-6
Choosing the Handset Volume (For Volume Amplify) ...... 4-6
Setting Volume Amplify (For the Hearing-Impaired)......... 4-7
Memory Storage (Not avilable for FAX-4100)................... 4-7
Turning On Automatic Daylight Savings Time .................. 4-7
Toner Save........................................................................... 4-8
Sleep Mode .......................................................................... 4-8
Setting Tone/Pulse Dialing Mode ....................................... 4-8
5
6
Setup Receive................................................................................... 5-1
Basic Receiving Operations ....................................................... 5-1
Select Your Receive Mode.................................................. 5-1
Setting Ring Delay .............................................................. 5-2
Setting F/T Ring Time (For FAX/TEL Mode Only)........... 5-2
Easy Receive ....................................................................... 5-3
Printing a Reduced Incoming Document ............................ 5-3
Setting the Print Density...................................................... 5-4
Advanced Receiving Operations................................................ 5-5
Operation from Extension Telephone or External
Telephone ................................................................... 5-5
For FAX/TEL Mode Only .............................................. 5-5
Changing Remote Codes................................................. 5-5
Printing a Fax in Memory.................................................... 5-6
Memory Security (Not available for FAX-4100)................ 5-6
Setting Up the Password ................................................. 5-6
Turning Memory Security ON ............................................ 5-6
Turning Memory Security OFF........................................... 5-7
Polling.................................................................................. 5-7
Setting Up Polling Receive............................................. 5-7
Setting Up Sequential Polling Receive ........................... 5-8
Canceling a Scheduled Job.................................................. 5-8
Setup Send ....................................................................................... 6-1
Before You Begin....................................................................... 6-1
Using the ADF (Automatic Document Feeder)................... 6-1
Sending Faxes with Multiple Settings................................. 6-2
Manual Transmission .......................................................... 6-2
Automatic Transmission...................................................... 6-2
Manual and Automatic Fax Redial...................................... 6-2
Dual Access ......................................................................... 6-3
Real Time Transmission...................................................... 6-3
Checking the Jobs Status ..................................................... 6-4
Canceling a Job While Scanning the Original..................... 6-4
Canceling Jobs in Memory.................................................. 6-4
Basic Sending Operations .......................................................... 6-5
Contrast................................................................................ 6-5
Fax Resolution..................................................................... 6-5
Composing Electronic Cover Page...................................... 6-6
Composing Your Own Comments.................................. 6-7
Cover Page for the Next Fax Only.................................. 6-7
xiii
Always Send Cover Page................................................ 6-8
Using a Printed Cover Page ............................................ 6-8
Advanced Sending Operations ................................................... 6-9
Overseas Mode .................................................................... 6-9
Delayed Timer ..................................................................... 6-9
Delayed Fax....................................................................... 6-10
Delayed Batch Transmission ........................................ 6-10
Setting Up Polling Transmit .............................................. 6-11
7
8
xiv
Auto Dial Numbers and Dialing Options ...................................... 7-1
Storing Numbers for Easy Dialing ............................................. 7-1
Storing One Touch Dial Numbers ....................................... 7-1
Storing Speed Dial Numbers ............................................... 7-2
Changing One Touch and Speed Dial Numbers.................. 7-2
Setting Up Groups for Broadcasting ................................... 7-3
Dialing Options .......................................................................... 7-4
Manual Dialing .................................................................... 7-4
Search .................................................................................. 7-4
Speed Dialing ...................................................................... 7-5
One Touch Dialing ............................................................. 7-5
Broadcasting ........................................................................ 7-6
Access Codes and Credit Card Numbers............................. 7-7
Pause.................................................................................... 7-7
Hold ..................................................................................... 7-7
Redial................................................................................... 7-7
Tone/Pulse (For Canada Only) ............................................ 7-7
Telephone Services .......................................................................... 8-1
Custom Features ......................................................................... 8-1
Distinctive Ring................................................................... 8-1
What Does Your Telephone Company’s
“Distinctive Ring” Do?............................................... 8-1
What Does Brother’s “Distinctive Ring” Do? ................ 8-1
Do You Have Voice Mail?.............................................. 8-2
Before You Choose the Ring Pattern to Register ........... 8-2
Very Important .................................................................... 8-3
Registering the Distinctive Ring Pattern......................... 8-3
Caller ID .............................................................................. 8-3
Viewing Caller ID List.................................................... 8-4
Clearing a Caller ID Stored in Memory.......................... 8-4
Printing Caller ID List..................................................... 8-4
9
10
11
Remote Fax Options........................................................................ 9-1
Fax Forwarding/Paging .............................................................. 9-1
Programming a Fax Forwarding Number............................ 9-1
Programming Your Pager Number...................................... 9-2
Setting Fax Storage .................................................................... 9-3
Backup Print Setting (Not available for FAX-4100)........... 9-3
Changing Remote Retrieval Access Code ................................. 9-4
Remote Retrieval........................................................................ 9-4
Using Remote Retrieval Access Code................................. 9-4
Remote Commands ............................................................. 9-5
Retrieving Fax Messages..................................................... 9-6
Changing Fax Forwarding Number..................................... 9-6
Printing Reports ............................................................................ 10-1
Machine Settings and Activity ................................................. 10-1
Customizing the Transmission Verification Report .......... 10-1
Setting the Fax Activity Report Interval ........................... 10-1
Using the Reports Key....................................................... 10-2
Making Copies............................................................................... 11-1
Using Your Machine as a Copier ............................................. 11-1
Making a Single Copy ....................................................... 11-1
Making Multiple Copies.................................................... 11-1
Out of Memory Message ................................................... 11-2
Temporary Copy Settings......................................................... 11-2
Copying Using Multiple Settings ...................................... 11-2
Using the Enlarge/Reduce Key ......................................... 11-3
Copy Contrast.................................................................... 11-4
Using the Options Key ...................................................... 11-4
Number of Copies ......................................................... 11-4
Sorting Multiple Copies................................................ 11-5
Special Layout Options................................................. 11-5
Paper Type......................................................................... 11-6
Changing Default Copy Settings.............................................. 11-7
Copy Mode (Type of Original).......................................... 11-7
Copy Contrast.................................................................... 11-8
Paper Type......................................................................... 11-8
xv
12
13
14
xvi
Optional Accessories ..................................................................... 12-1
Memory Board (For FAX-4750e and FAX-5750e Only) ........ 12-1
Installing the Optional Memory Board.............................. 12-1
Paper Cassette #2 (Option for FAX-4100 and FAX-4750e).... 12-4
Network (LAN) Board (Option for FAX-4750e)..................... 12-4
Troubleshooting and Routine Maintenance ............................... 13-1
Troubleshooting........................................................................ 13-1
Error Messages .................................................................. 13-1
Document Jam ................................................................... 13-4
Paper Jam........................................................................... 13-4
Paper is Jammed in the Paper Cassette ......................... 13-5
Paper is Jammed near the Drum Unit ........................... 13-5
Paper is Jammed in the Fuser Unit................................ 13-5
If You Are Having Difficulty with Your Machine............ 13-6
Packing and Shipping the Machine ........................................ 13-15
Routine Maintenance.............................................................. 13-18
Cleaning the Document Scanner ..................................... 13-18
Cleaning the Printer ......................................................... 13-18
Cleaning the Drum Unit .................................................. 13-19
Replacing the Toner Cartridge ........................................ 13-20
Toner Empty Indicator ................................................ 13-20
Replacing the Drum Unit................................................. 13-23
Checking the Drum Life .................................................. 13-24
Important Information ................................................................. 14-1
Standard Telephone and FCC Notices ..................................... 14-1
Laser Safety................................................................... 14-2
FDA Regulations........................................................... 14-2
Manufactured ................................................................ 14-2
Federal Communications Commission (FCC) Declaration
of Conformity (For USA Only) .................................... 14-3
Important....................................................................... 14-4
Industry Canada Compliance Statement
(For Canada Only).................................................... 14-4
Warranty........................................................................ 14-4
International ENERGY STAR® Compliance Statement.... 14-4
Important Safety Instructions ................................................... 14-4
Trademarks............................................................................... 14-6
15
16
17
Glossary........................................................................................... G-1
Specifications ................................................................................... S-1
Product Description.................................................................... S-1
General ....................................................................................... S-1
Paper........................................................................................... S-1
Paper Specifications for the Cassette .................................. S-1
Manual Feed Slot................................................................. S-1
Copy ........................................................................................... S-1
Fax.............................................................................................. S-2
Scanner (Not available for FAX-4100.
Option for FAX-4750e. Standard for 5750e.)......................... S-3
Consumable Items ...................................................................... S-3
Electrical and Environment........................................................ S-3
Printer ......................................................................................... S-4
TrueType Fonts on CD-ROM ............................................. S-5
Computer Requirements...................................................... S-5
Parallel Interface Specifications .......................................... S-6
USB (Universal Serial Bus) Interface Specifications.......... S-6
Resident Fonts (For FAX-5750e Only)............................... S-7
Symbol Sets/Character Sets ............................................ S-7
Index ..................................................................................................I-1
Remote Retrieval Access Card............................................R-1
xvii
xviii
1
Introduction
1
Using This Manual
Thank you for purchasing a Brother fax machine.
This machine has been designed to be simple to use, with LCD screen prompts
to guide you through programming your machine. However, you can use your
machine to its fullest potential by taking a few minutes to read this manual.
Additionally, your machine has a Reports Key. Press Reports, 1 to print a
list of basic step instructions and explanations.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations of some of the LCD
messages.
boldface
italics
bubble dot
Bold typeface identifies a specific key on the machine control panel.
Italics typeface emphasize an important point, or refer you to related
topic.
Bubble Dot typeface identifies the messages on the LCD of the
machine.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the machine.
Note
Notes tell you the proper response for a situation that may
occur.
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the machine.
INTRODUCTION
1-1
Test Sheet Procedure and Product Registration
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included
with your machine and then fax it to Brother’s Automated Fax Response System
as your first transmission. This will verify that your machine is properly
installed. To receive a response, you must set up your Station ID. (See Setting
Station ID, Page 4-3.)
When this document is received, a confirmation sheet and Product Registration
form will be sent back to your machine. Please fill out the form and return it to
complete your registration.
In USA:
1-877-268-9575 (fax)
To Complete Your FAX-4100, FAX-4750e or FAX-5750e
Registration On-Line (For USA Only)
1 Insert the MFL Pro CD-ROM into your CD-ROM drive.
2 Click On-Line Registration to register your product on-line from the main
menu.
1-2
INTRODUCTION
Control Panel Overview
FAX-4100, FAX-4750e and FAX-5750e have the same control panel keys.
2
3
1
13 14 15 16
12
4
5
6
7
8
1 Toner Empty Icon
The Toner icon flashes on and off when
toner is low, so you’ll know to order
another toner cartridge. You will be
able to print until the indicator stays on.
2 LCD (Liquid Crystal Display)
Displays messages to help you set up
and operate your machine.
3 Programming Keys:
Menu
Lets you access the Menu and
Programming mode.
Set
Stores a menu setting in the machine.
Also use for sending one fax to multiple
numbers.
(Left Arrow)
(Right Arrow)
Moves the LCD cursor through text and
options.
Clear
Deletes entered data or backs up one
step in Menu table.
9
10
11
4 One Touch Dial Keys
These 16 keys give you instant access to
previously stored phone numbers.
5 Shift
To access memory locations 17 through
32 in the One Touch keys, hold down
the Shift key.
6 Telephone Keys:
Hook
Lets you dial telephone and fax numbers
without lifting the handset.
Hold
Lets you place calls on hold.
Redial/Pause
Redials the last number called. Also
inserts a pause in autodial numbers.
7 Search/Speed Dial
Lets you look up numbers stored in the
dialing memory. Also lets you dial
stored phone numbers by pressing # and
a three-digit (two-digit for FAX-4100)
number.
INTRODUCTION
1-3
8 Dial Pad
Dials phone and fax numbers, and can
be used as a keyboard for entering
information into the machine.
(For Canada only) The # key lets you
switch the dialing type during a
telephone call from PULSE to TONE.
9 Volume High/Low Keys
Lets you adjust speaker, ring and
handset volume.
0 Stop/Exit
Stops a fax, cancels an operation or exits
from Menu mode.
A Fax Start
Starts an operation, such as sending a
fax.
B Copy Keys:
Enlarge/Reduce
Lets you enlarge or reduce copies
depending upon the ratio you select.
Contrast
Let you make a copy that is lighter or
darker than the original.
Options
You can quickly and easily change your
temporary settings (for the next copy
only).
Copy Mode
Select the copy resolution for your type
of original document.
Copy
Makes a copy.
1-4
INTRODUCTION
C Broadcast
Use this key when you send the same
fax to many different locations
(maximum of 282 locations, 182
locations for FAX-4100 at once).
D Resolution and Indicator Lights
These LEDs show the Resolution you
selected.
E Mode and Indicator Lights
These LEDs show the Receive Mode
you selected.
F Reports
Accesses the Reports menu so you can
select reports to print: Help List, Auto
Dial, Fax Activity, Transmission
Verification, and User Settings.
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,
and be able to send and receive faxes easily.
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new fax
machine, there is a strong possibility that Voice Mail and the fax machine will
conflict with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both fax machines and Voice Mail pick up the line at the number of rings
you have set, each of them has the ability to keep the other from receiving calls.
For example, if your Voice Mail is set to answer after two rings and your fax
machine is set to answer after four, your Voice Mail will keep your fax machine
from receiving faxes. If you set Voice Mail and the Brother machine to answer
at the same number of rings, there is no way of knowing which one will answer
first. It is important to remember that neither Voice Mail nor the fax machine
can pass the call back to the other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid a problem like the one mentioned previously is to get
a second phone number on your present phone line. Many people with Voice
Mail opt for this choice, which is called “Distinctive Ring”, and they are very
satisfied with it. For details about this type of custom service, please see
Distinctive Ring, page 8-1.
Another way to avoid a possible problem is to replace your Voice Mail with an
answering machine. Your Brother fax machine is designed to work in tandem
with an answering machine or TAD (telephone answering device).
(See Connecting an External TAD (Telephone Answering Device), Page 2-10.)
INTRODUCTION
1-5
Fax Tones and Handshake
When someone is sending a fax, the machine sends fax calling tones (CNG
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when
you dial and press Fax Start; they continue for about 60 seconds after dialing.
During that time, the sending machine must begin the “handshake” with the
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You’ll soon learn to listen for these
soft beeps each time you answer a phone on your fax line, so you can know if
you are receiving a fax message.
The receiving fax responds with fax receiving tones-loud, chirping sounds. A
receiving fax chirps for about 60 seconds over the phone line, and the LCD
shows RECEIVING. If your machine is set to the FAX mode, it will answer
every call automatically with fax receiving tones. Even if the other party hangs
up, your machine continues to send the “chirps” for about 60 seconds, and the
screen continues to display RECEIVING. To cancel the receiving mode, press
Stop/Exit.
When your machine answers in FAX/TEL mode, the machine listens for CNG
tones and then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machine’s “chirps” overlap. This must be for at least 2 to 4
seconds, so the machines can understand how each is sending and receiving the
fax. The handshake cannot begin until the call is answered, and the CNG tones
only last for about 60 seconds after the number is dialed. Therefore, it’s
important for the receiving machine to answer the call in as few rings as
possible.
When you have an external telephone answering device (TAD) on your fax
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions in the Assembly and Connections chapter
for connecting a TAD to your machine.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check the
integrity of a fax transmission while it is in progress. ECM transmissions are
possible only between machines that both have the ECM feature. If they do, you
may send and receive fax messages that are continuously checked for their
integrity. Sufficient memory must be available in your machine for this feature
to work.
1-6
INTRODUCTION
2
Assembly and Connections
2
Packing List
Make sure you have the following items:
Telephone Handset
Drum Unit Assembly
(With free Standard
Toner Cartridge – up
to 3,000 pages)
Handset
Curled Cord
Power Cord
Document
Support
Telephone
Wire Cord
Software
License
Agreement
(For FAX-5750e
Only)
Document Tray
with Extension
Paper Cassette
CD-ROM
(For FAX-5750e Only)
Owner’s
Manual
Note
Quick Setup
Guide
Accessory
Order Form
Paper Cassette #2
(Option for FAX-4100
and FAX-4750e)
If an item is missing, call Customer Service at 1-866-851-2200 (in
USA),
Ordering Accessories and Supplies, Page ii for the correct item numbers.
Whenever you transport the machine, use the packing materials that came with
your machine. If you do not pack the machine correctly, you may void your
warranty.
ASSEMBLY AND CONNECTIONS
2-1
Choosing a Location
Place your machine on a flat, stable surface, such as a desk. Select a place that
is free of vibration and shocks. Locate the machine near a telephone jack and a
standard, grounded power outlet.
Avoid placing your machine in a high-traffic area. Do not place near heaters,
air conditioners, water, chemicals or refrigerators. Do not expose the machine
to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks
the flow of air from the fan on the sides of the machine. Do not connect your
machine to electrical outlets controlled by wall switches or automatic timers.
Disruption of power can wipe out information in the unit’s memory. Do not
connect your machine to electrical outlets on the same circuit as large
appliances or other equipment that might disrupt the power supply. Avoid
interference sources, such as speakers or the base units of cordless phones.
NO !
NO !
NO !
WARNING
■ Never install telephone wiring during a lightning storm.
■ We recommend that this product be used with a surge protection device to protect the
product against lightning storms.
■ Never install a telephone jack in a wet location unless the jack is specifically designed
for a wet location.
■ Never touch telephone wires or terminals that are not insulated unless the telephone
line has been disconnected at the network interface.
■ Use caution when installing or modifying telephone lines.
■ Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
■ Do not use the telephone to report a gas leak in the vicinity of the leak.
■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunications line cord.
2-2
ASSEMBLY AND CONNECTIONS
Assembly
Installing the Drum Unit Assembly
(with Toner Cartridge)
1 Unpack the drum unit assembly,
including the toner cartridge, and
gently rock it from side to side five or
six times to distribute the toner evenly
inside the cartridge.
To prevent damage to the drum, do not expose it to light for longer
than a few minutes.
2 Open the front cover of the machine.
3 Insert the drum unit assembly into the
machine.
4 Close the front cover.
ASSEMBLY AND CONNECTIONS
2-3
Attaching the Trays
1 Attach the
Document
Support and
Document Tray
with Extension.
Unfold the
extension, which
holds documents
in place.
Document
Support
Document Tray
with Extension
2 Unfold the Front
Output Bin Extension, which holds
printed pages in place.
Front
Output Bin
Extension
Connecting Paper Cassette #2
(Option for FAX-4100 and FAX-4750e)
1 Carefully pick up the machine
and place it on top of Paper
Cassette #2.
2-4
ASSEMBLY AND CONNECTIONS
2 Plug the modular cable from
Cassette #2 into the modular
jack on the Brother machine.
To select which cassette will be used for printing, see Setting Cassette Usage,
Page 4-2.
If you move the machine after connecting Cassette #2, be sure to carefully lift
Cassette #2 with the machine because they are not attached.
Manual Feed Slot
Use the manual feed slot to print or copy on envelopes, labels,
transparencies, card stock or thicker paper:
The manual feed slot is above the paper cassette. Load paper or envelopes one
at a time. You do not have to remove paper from the paper cassette.
You do not have to choose Manual Feed in the Setup dialog box of your printer
driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),
with the side you wish to print on face up in the manual feed slot.
1 Align the paper at the center of the manual feed slot and insert the paper into the
manual feed slot until the front edge of the paper touches the paper feed roller.
2 Adjust the paper guides to the width of the paper.
Manual
Feed
Slot
ASSEMBLY AND CONNECTIONS
2-5
Paper
Acceptable Paper
Paper Type
Paper Size
Paper Cassette cut sheet
#1 & #2:
Letter, Legal, A4, A5, ISO B5, Executive
Manual Feed
Slot:
Letter, Legal, A4, A5, B5 (JIS/ISO), Executive,
2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm)
COM-10, Monarch, C5, DL
–
Letter, A4
cut sheet
envelopes
post cards
labels and
transparencies
We Recommend:
Cut sheet:
Xerox 4200DP 20 lb, Champion Paper One 20 lb,
Hammermill Laser Paper 24 lb
Labels:
Transparencies:
Avery laser label #5160
3M CG3300 for laser printers or equivalent
Paper Capacity of Paper Cassette
Paper Cassette
#1 & #2:
Max. paper height is 1.06 inches (27 mm) (use the
guides) or approx. 250 sheets of 20 lb. (75 g/m2)
Letter/A4 paper, 10 transparencies.
Front Output Bin:
Approx. 150 sheets of 20 lb. (75 g/m2)
Letter/A4 paper
Paper Specification for the Cassette
Cut Sheet
2-6
Basis Weight:
16 to 28 lb. (60 to 105 g/m2)
Caliper:
0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
ASSEMBLY AND CONNECTIONS
Manual Feed Slot
Cut Sheet
Envelopes
Basis Weight:
16 to 43 lb.
(60 to 161 g/m2)
20 to 24 lb.
(75 to 90 g/m2)
Caliper:
0.003 to 0.008 inches.
(0.08 to 0.2 mm)
0.003 to 0.005 inches.
(0.084 to 0.14 mm)
Moisture Content:
4% to 6% by weight
4% to 6% by weight
Fax messages can be received on only Letter, Legal and A4 size paper.
If you use legal or A4, change the Paper Size setting: (Menu, 1, 1.)
Loading Paper in Paper Cassette
1
Pull the paper cassette completely out of the machine.
2 Slide the paper width and length adjusters for the paper size you want.
ASSEMBLY AND CONNECTIONS
2-7
3 Fan the paper well. Load paper
in the paper cassette. Press
down on the paper to flatten it
in all four corners, keeping the
paper level below the guide.
The cassette can hold up to 250
sheets of 20 lb (75g/m2) paper.
4 Slide the paper cassette into the machine until it locks into place.
2-8
ASSEMBLY AND CONNECTIONS
Maximum
Paper
Height
Guide
Connections
Connecting the Machine
Connect the handset, power cord, and telephone line.
1 Connecting the Handset
Connect the curled handset cord to the bottom of the handset and the left side of
the machine.
2 Connect the power cord.
3 Connect the telephone line.
Connect one end of the telephone line cord to the jack labeled LINE on the left
side of the machine. Connect the other end to a modular wall jack.
WARNING
■ This machine must be grounded using a three-prong plug.
■ Since the machine is grounded through the power outlet, you can protect yourself from
potentially hazardous electrical conditions on the telephone line by keeping the power
to your machine on when you connect it to a telephone line. When you want to move
your machine, protect yourself by disconnecting the telephone line first, and then the
power cord.
■ Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line and on the telephone line, or
unplug the lines during a lightning storm.
■ Do not touch the rollers at the paper exit.
ASSEMBLY AND CONNECTIONS
2-9
Connecting an External Telephone
Your machine is equipped with a handset that you can use as a regular phone.
However, you can also connect a separate telephone (or telephone answering
device) directly to your machine.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
on the left side of the machine.
Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE,
and, if the machine handset is lifted, an alarm sounds. To disconnect a call on
the external phone and switch to the machine, press Hook.
Connecting an External TAD
(Telephone Answering Device)
Sequence
You might choose to connect an answering system. When you have an external
TAD on the same telephone line as the machine, the TAD answers all calls. The
machine “listens” for fax calling (CNG) tones. If it hears them, the machine
takes over the call and receives the fax. If it doesn’t hear CNG tones, the
machine lets the TAD continue playing your outgoing message so your caller
can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings).
The machine cannot hear CNG tones until the TAD has answered the call, and
with four rings there are only 8–10 seconds of CNG tones left for the fax
“handshake.” Make sure you carefully follow the instructions in this manual for
recording your outgoing message. We do not recommend using the toll saver
feature on your external answering machine if it exceeds 4 rings.
Connections
The external TAD must be plugged into the left side of the machine in the jack
labeled EXT. Your machine cannot work properly if you plug the TAD into a
wall jack.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe
to your telephone company’s Distinctive Ring service, have registered the
distinctive ring pattern on your machine, use that number as a fax number and
have set your machine’s Receive mode to MANUAL. The recommended
setting is three or four rings on the external TAD when you have the telephone
company’s Distinctive Ring service.
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your Brother machine. If your
TAD is plugged into a wall jack, both your machine and the TAD will try to
control the phone line. (See illustration on Page 2-11.)
2 - 10
ASSEMBLY AND CONNECTIONS
Do not connect a TAD elsewhere on the same phone line.
1 Plug the telephone line cord from the wall jack into the left side of the machine
in the jack labeled LINE.
2 Plug the telephone line cord from your TAD into the left side of the machine in
the jack labeled EXT. (Make sure this cord is connected to the TAD at the
TAD’s telephone line jack, and not its telephone set jack.)
3 Set your external TAD to four rings or less. (The machine’s Ring Delay setting
does not apply).
4 Record the outgoing message. (See below.)
5 Set the Receive mode to TAD by pressing Mode until both FAX and FAX/TEL
lights are on.
Recording Outgoing Message (OGM) on External TAD
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1 Record 5 seconds of silence at the beginning of your message. (This allows your
machine time to listen for the fax CNG tones of automatic transmissions before
they stop.)
2 Limit your speaking to 20 seconds. (See Easy Receive, Page 5-3.)
3 End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example: “After the beep, leave a message or send
a fax by pressing 5 1 and Start.”
We recommend beginning your OGM with an initial 5-second silence because
the machine cannot hear fax tones over a resonant or loud voice. You may try
omitting this pause, but if your machine has trouble receiving, then you must
rerecord the OGM to include it.
ASSEMBLY AND CONNECTIONS
2 - 11
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls to each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
Your machine can work in a roll over system as long as it is the last number in
the sequence, so the call cannot roll away. Do not put the machine on any of the
other numbers; when the other lines are busy and a second fax call is received,
the fax call would be transferred to a line that does not have a fax machine. Your
machine will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)
or combined into one jack (RJ14). Your machine must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain four wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate the
line for your machine.
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlets
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug
the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it
into L2 of the triplex adapter.
Triplex Adapter
RJ14
RJ11
2 - 12
RJ14
ASSEMBLY AND CONNECTIONS
Installing Machine, External Two-Line TAD, and Two-Line
Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your machine must be isolated on one line at
both the wall jack and at the TAD. The most common connection is to put the
machine on Line 2, which is our assumption in the following steps. The back of
the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and
the other labeled L2. You will need at least three telephone line cords, the one
that came with your machine and two for your external two-line TAD. You will
need a fourth line cord if you add a two-line telephone.
1 Place the two-line TAD and the two-line telephone next to your machine.
2 Plug one end of the telephone line cord for your fax machine into the L2 jack of
the triplex adapter. Plug the other end into the LINE jack on the left side of the
machine.
3 Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
4 Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the machine.
Triplex Adapter
Two Line Phone
Two Line
External TAD
FAX/MFC
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the machine’s wall outlet. You can plug the
telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
ASSEMBLY AND CONNECTIONS
2 - 13
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple
to connect the machine to a key system or a PBX (Private Branch Exchange),
we suggest that you contact the company that installed your telephone system
and ask them to connect the machine for you. It is advisable to have a separate
line for the machine. You can then leave the machine in FAX mode to receive
faxes any time of day or night.
If the machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the machine cannot be
made.
If you are installing the machine to work with a PBX:
1 It is not guaranteed that the unit will operate correctly under all circumstances
with a PBX. Any cases of difficulty should be reported first to the company that
handles your PBX.
2 If all incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
3 The machine may be used with either pulse or tone dialing telephone service.
Custom Features on Your Phone Line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an
answering service, or an alarm system, or other custom feature on one phone
line, it may create a problem with the operation of your fax machine. (See I have
difficulty with custom features on a single line, Page 13-8.)
2 - 14
ASSEMBLY AND CONNECTIONS
3
On-Screen Programming
3
User-Friendly Programming
We have designed your machine with on-screen programming and a Reports
key. User-friendly programming helps you take full advantage of all the menu
selections your machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step onscreen prompts to help you program your machine. All you need to do is follow
the prompts as they guide you through the menu selections and programming
options.
Menu Mode
You can access the Menu by pressing Menu. The LCD shows:
Then
For FAX-4100:
Press 1 for General Setup—OR—
1.GENERAL SETUP
Press 2 for Fax Operations—OR—
2.FAX
Press 3 for Copy Operations—OR—
3.COPY
For FAX-4750e:
Press 1 for General Setup—OR—
1.GENERAL SETUP
Press 2 for Fax Operations—OR—
2.FAX
Press 3 for Copy Operations—OR—
3.COPY
Press 4 for Network Operations.
(Option for FAX-4750e.)
4.LAN
ON-SCREEN PROGRAMMING
3-1
For FAX-5750e:
Press 1 for General Setup—OR—
1.GENERAL SETUP
Press 2 for Fax Operations—OR—
2.FAX
Press 3 for Copy Operations—OR—
3.COPY
Press 4 for Print Operations—OR—
4.PRINTER
Press 5 for Network Operations.
5.LAN
You can scroll more quickly by pressing
see all options, in the opposite order.)
. (Use
to scroll backward and
Before you press Set after entering information in a field using the dial pad, you
can correct a mistake. Use
to back up and then type over the incorrect
characters.
When you finish a setting, the LCD shows ACCEPTED.
If you want to exit the Menu Mode, press Stop/Exit.
3-2
ON-SCREEN PROGRAMMING
Menu Selection Table
You can probably perform most of these programming operations without the
Owner’s Manual. To help you understand the menu selections and options that
are found in the machine programs, use the Menu Selection Table below.
Main Menu
Submenu
1. GENERAL
SETUP
1. PAPER SIZE
Menu
Selections
Options
LETTER
—
LEGAL
Descriptions
Selects size of
paper for received
faxes.
Page
4-1
A4
These settings
appear if
Cassette #2
was installed
and set to ON.
CASSETTE #1
—
CASSETTE #2
—
CASSETTE
USAGE
FOR FAX
FOR COPY
2. DATE/TIME
—
—
3. STATION ID
FAX
—
TEL
NAME
4. VOLUME
1. RING
2. BEEPER
LETTER/
LEGAL/A4
AUTO/
CASSETTE #1
ONLY/
CASSETTE #2
ONLY
Enter date and time
for the LCD display
and heading on fax
transmissions.
4-2
Program your
name, fax number
and telephone
number to appear
on each transmitted
page.
4-3
OFF
LOW
MED
HIGH
Adjusts ring
volume.
OFF
Adjusts beeper
volume.
LOW
4-2
4-5
4-5
HIGH
3. SPEAKER
4. HANDSET
OFF
LOW
MED
HIGH
Adjusts speaker
volume.
4-5
LOW
Adjusts handset
volume.
4-6
HIGH
5. VOLUME
AMPLIFY
ON
(PERMANENT/
TEMPORARY)
OFF
Note
For the hearingimpaired, you can set
the volume to the
VOL AMPLIFY:ON
setting on a permanent
or temporary basis.
4-7
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-3
Main Menu
Submenu
1. GENERAL
SETUP
(continued)
5. CASSETTE
#2
Menu
Selections
—
6. AUTO
DAYLIGHT
Options
Descriptions
ON
(FAX-5750e)
Turn CASSETTE
#2 ON if you
purchased the
optional Cassette
#2 for FAX-4100
and FAX-4750e.
5-3
Changes for
Daylight Savings
Time
automatically.
4-7
Increases life of
toner cartridge.
4-8
Conserves power
4-8
Selects dialing
mode
4-8
OFF
(FAX-4100 and
FAX-4750e)
ON
—
OFF
7. TONER
SAVE
ON
—
OFF
8. SLEEP
MODE
9. TONE/
PULSE
—
—
TONE
—
Page
PULSE
0. LOCAL
LANGUAGE
(Canada Only)
2. FAX
1. SETUP
RECEIVE
FRENCH
Allows you to
change the LCD
Language to
French.
00
01
02
03
04
Number of rings
before the machine
answers in FAX,
TAD, FAX/TEL or
MANUAL mode.
5-2
2. F/T
RING TIME
20
30
40
70
Sets the time for
“double-ring” in
FAX/TEL mode.
5-2
3. EASY
RECEIVE
ON
Receive fax
messages without
pressing the
Fax Start key.
5-3
Activate or deactivate
the machine from a
remote location.
You can type in new
codes.
5-5
ENGLISH
—
1. RING DELAY
SEMI
OFF
4. REMOTE
CODE
ON
( 51, #51)
OFF
Note
3-4
See
French
Manual
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
Main Menu
Submenu
2. FAX
(continued)
1. SETUP
RECEIVE
(continued)
Menu
Selections
5. AUTO
REDUCTION
Options
Descriptions
Reduces size of
image.
ON
5-3
OFF
These settings
appear if
Cassette #2
was installed
and set to ON.
CASSETTE #1
ON
OFF
CASSETTE #2
ON
OFF
6. PRINT
DENSITY
-
Makes prints
darker or lighter.
5-4
7. POLLING RX
ON
Sets up your
machine to poll
another fax machine.
5-8
+
OFF
2. SETUP
SEND
Page
1. CONTRAST
AUTO
S.LIGHT
Changes lightness
or darkness of a fax
you are sending.
6-5
S.DARK
2. FAX
RESOLUTION
3. DELAYED
TIMER
STANDARD
FINE
S.FINE
PHOTO
Changes the default
setting of fax
resolution.
6-5
00:00
Sets the time of day
that delayed faxes
will be sent.
6-9
Sends documents
later.
6-10
6-10
OFF
Sends all delayed
faxes that are to the
same fax number
and at the same time
as one transmission.
NEXT FAX ONLY
ON
OFF
You can send a fax
without using
memory.
6-3
Sets up your
machine with a
document to be
retrieved by another
fax machine.
6-11
Automatically
sends a cover page
you program.
6-6
Programs
customized
message for fax
cover page.
6-7
4. DELAYED
FAX
5. BATCH TX
6. REAL TIME
TX
7. POLLED TX
—
ON
ON
OFF
8. COVERPG
SETUP
9. COVERPAGE
MSG
Note
NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
—
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-5
Main Menu
Submenu
2. FAX
(continued)
2. SETUP
SEND
(continued)
Menu
Selections
0. OVERSEAS
MODE
Options
Descriptions
Page
Adjusts for
sometimes difficult
overseas
transmissions.
6-9
—
Store One-Touch
numbers so you can
dial by pressing
only one key (and
Fax Start).
7-1
—
Store 200 (100 for
FAX-4100) Speed
Dial numbers so you
can dial by pressing
only four keys (and
Fax Start).
7-2
—
Sets up a Group
number for
Broadcasting.
7-3
Initial setup for
Transmission
Verification Report
and FAX Activity
Report.
10-1
ON
OFF
3. SET
AUTO DIAL
1. ONE-TOUCH
DIAL
2. SPEED-DIAL
3. SETUP
GROUPS
4. SETUP
REPORTS
1. TRANSMISSION
ON
ON+IMAGE
OFF
OFF+IMAGE
2. ACT.
INTERVAL
EVERY 50 FAXES
6/12/24 Hours
10-1
2/7 Days
OFF
5. REMOTE
FAX OPT
1. FAX FWD/
PAGING
OFF
FAX
FORWARD
Sets the machine to
forward fax
messages–OR–to
call your pager.
9-1
PAGING
2. FAX
STORAGE
ON
OFF
3. REMOTE
ACCESS
159
4. PRINT FAX
—
5. BACKUP
PRINT
(FAX-4750e
and FAX-5750e
only)
Note
3-6
ON
OFF
Stores incoming
faxes in memory
for remote
retrieval.
9-3
Personalizes code
for retrieving faxes.
9-4
Prints incoming
faxes stored in the
memory.
5-6
Prints a copy of
faxes as they are
received into
memory.
9-3
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
Main Menu
Submenu
2. FAX
(continued)
6. REMAINING
JOBS
0. MISCELLANEOUS
Menu
Selections
Options
Descriptions
Page
—
—
Checks which jobs
are in memory or
cancel a delayed
fax or polling job.
5-8, 6-4
Uses the telephone
company Distinctive
Ring subscriber
service to register the
ring pattern with the
machine.
8-1
View or print a list of
the last 30 Caller IDs
PRINT REPORT stored in memory.
8-3
1. DISTINCTIVE
ON
OFF
SET
2. CALLER ID
DISPLAY#
3. DRUM LIFE
4. MEM SECURITY
(FAX-4750e
and FAX5750e only)
3. COPY
1. COPY MODE
—
You can check the
percentage of drum life
that remains available.
13-24
—
Stops most
operations except
receiving faxes into
memory.
5-6
Selects the Copy
resolution for your
type of original.
AUTO
—
TEXT
11-7
PHOTO
2. CONTRAST
3. PAPER
TYPE
These settings
appear if
Cassette #2
was installed
and set to ON.
4. PRINTER
(Only for
FAX5750e)
1. PRINT
OPTIONS
2. RESET
PRINTER
—
-
+
—
THIN
PLAIN
THICK
THICKER
CASSETTE #1
THIN
PLAIN
THICK
THICKER
CASSETTE #2
THIN
PLAIN
THICK
THICKER
Adjusts the
contrast.
11-8
Identify the type of
paper in the multipurpose sheet feeder.
11-8
1. INTERNAL
FONT
—
You can print resident
fonts to check and
confirm font types.
2. CONFIGURATION
—
Printer settings and
status are listed here.
—
You can restore the
printer back to the
factory default settings.
—
Note
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
3-7
Main Menu
Submenu
Menu
Selections
Options
4. LAN
(Option for
FAX-4750e.)
5. LAN
(For
FAX-5750e.)
Page
See the
NC8100h
Owner’s
manual
on the
CDROM.
(Not
available for
FAX-4100. )
Note
3-8
Descriptions
The factory setting (option) is shown in bold.
ON-SCREEN PROGRAMMING
4
Initial Setup
4
Getting Started
Setting Paper Size
You can use three sizes of paper for printing your faxes: letter, legal and A4.
When you change the size of paper you have loaded in the machine, you will
need to change the setting for the paper size, so your machine will know how to
fit the incoming fax on the page.
After you connect the optional Cassette #2, you can select the paper size for each
cassette. (See Turning on Cassette #2 (Option for FAX-4100 and FAX-4750e))
1 Press Menu, 1, 1.
2 If you have the Cassette #2, press
1.PAPER SIZE
or
to select CASSETTE #1 or
CASSETTE #2, and then press Set.
3 Press
or
to select LETTER,
LEGAL or A4 (for the cassette you
selected in Step 2), and then press Set.
4 Press Stop/Exit.
Turning on Cassette #2 (Option for FAX-4100 and
FAX-4750e)
When the optional CASSETTE #2 is set to ON, you can set paper size and the
cassette usage. (See Printing a Reduced Incoming Document, Page 5-3 and Setting
Paper Size above.)
1 Press Menu, 1, 5.
2 Use or to select ON (or OFF),
5.CASSETTE #2
and then press Set.
3 Press Stop/Exit.
INITIAL SETUP
4-1
Setting Cassette Usage
The default setting of AUTO allows your machine to choose the optional
Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the
paper in Cassette #2. Choose CASSETTE#1 ONLY, CASSETTE#2 ONLY or
AUTO if you want to keep special paper in the other cassette and control when
it is used.
1 Press Menu, 1, 1.
2 Press or to select CASSETTE USAGE, and then press Set.
3 To set cassette usage for faxes, press
or
to select FOR FAX, and then
press Set.
—OR— To set cassette usage for copies, press
or
to select FOR COPY,
and then press Set.
—OR— If you are finished go to Step 5.
4 Press
or
to select AUTO, CASSETTE#1 ONLY or CASSETTE#2
ONLY, and then press Set.
5 Press Stop/Exit.
Setting Date and Time
Your machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1 Press Menu, 1, 2.
2 Enter the last two digits of the year, and then
press Set.
3 Enter two digits for the month and press Set.
(For example, enter 09 for September, or 10
for October).
4 Enter two digits for the day, and then press
Set. (For example, 06).
5 Enter the time in 24-hour format, and then
press Set. (For example, enter 15:25 for 3:25
PM).
2.DATE/TIME
YEAR:XX
ENTER & SET KEY
MONTH:XX
ENTER & SET KEY
DAY:XX
ENTER & SET KEY
TIME:XX:XX
ENTER & SET KEY
6 Press Stop/Exit.
The screen now shows the date and time you set whenever the machine is in
standby mode.
4-2
INITIAL SETUP
Setting Station ID
You should store your name or (company name) and fax number to be printed
on all fax pages you send. The telephone number you enter will be printed only
on your cover pages and call back messages. (See Composing Electronic Cover
Page, Page 6-6.)
1 Press Menu, 1, 3.
3.STATION ID
2 Enter your fax number (up to 20
FAX:
digits), and then press Set. You must
enter a fax number to proceed.
3 Enter your telephone number (up) to
20 digits), and then press Set.
If your telephone number and fax
number are the same, enter the same
number again. The number appears
on Cover pages.
4 Use the dial pad to enter your name
(up to 20 characters), and then press
Set.
(See Entering Text.)
ENTER & SET KEY
TEL:
ENTER & SET KEY
NAME:
ENTER & SET KEY
5 Press Stop/Exit.
The LCD returns to the date and time.
If your Station ID has already been programmed, the LCD prompts “1” to make
a change, or “2” to exit without changing.
N OT I C E
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity, or individual.
In order to program this information into your machine, you should
complete the steps described on pages 4-2 and 4-3.
INITIAL SETUP
4-3
Entering Text
When you are setting certain functions, such as the Station ID, you may need to
type text into the machine. Most keys on the dial pad have three or four letters
printed above them. The keys for 0, # and
don’t have printed letters because
they are used for special characters.
By pressing the appropriate number key repeatedly you can access the character
you want.
Key
2
3
4
5
6
7
8
9
once
A
D
G
J
M
P
T
W
twice
B
E
H
K
N
Q
U
X
three times
C
F
I
L
O
R
V
Y
four times
2
3
4
5
6
S
8
Z
five times
A
D
G
J
M
7
T
9
Inserting Spaces
If you want to enter a blank space, press
between characters.
once between numbers and twice
Making Corrections
If you entered a letter incorrectly and want to change it, press
to move the
cursor after the last correct letter. Then press Clear; all letters above and to the
right of the cursor will be deleted. Re-enter the correct characters. Also, you can
back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous
character, press
to move the cursor to the right.
Special Characters and Symbols
4-4
Press
for
(space) ! “ # $ % & ’ ( )
Press #
for
:;<=>?@[]^_
Press 0
for
ÉÀÈÊÎÇËÖ0
INITIAL SETUP
+,-./
Setting the Ring Volume
1 Press Menu, 1, 4, 1.
2 Press or to select (OFF, LOW,
1.RING
MED, or HIGH) and press Set.
3 Press Stop/Exit.
—OR—
You can adjust the ring volume when your machine is idle. You can turn the ring
OFF or you can select a ring volume level.
Press High or Low to adjust the volume level. With each key press, your
machine rings so you can hear the active setting as the LCD shows it. Each key
press changes the volume to the next setting. The new setting will remain until
you change it again.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the machine beeps every time you
press a key or make an error and when fax sending or receiving is finished.
1
2
3
4
Press Menu, 1, 4, 2.
Press
or
to select your setting.
When the LCD shows the setting you want, press Set.
Press Stop/Exit.
Setting the Speaker Volume
1 Press Menu, 1, 4, 3.
2 Press or to select your setting
3.SPEAKER
(LOW, MED, HIGH or OFF), and
then press Set.
3 Press Stop/Exit.
—OR—
If you are using Hook, you can adjust the speaker volume while dialing. You
can turn the speaker off or you can select a speaker volume level. The default
setting is the lowest volume.
Press High or Low to adjust the volume level. With each key press, the volume
changes as the LCD shows the active setting. The new setting will remain until
you change it again.
INITIAL SETUP
4-5
Setting the Handset Volume
1 Press Menu, 1, 4, 4.
2 Press or to select your setting
(LOW or HIGH), and then press Set.
The default setting is LOW.
4.HANDSET
3 Press Stop/Exit.
—OR—
Any time you are talking on the telephone, you can adjust the handset volume
by pressing the volume High or Low keys on the control panel. The LCD shows
the setting you are choosing.
The new setting will remain until you change it again.
Choosing the Handset Volume (For Volume Amplify)
Before you begin to use the machine, you must decide if you need to set the
handset volume to AMPLIFY:ON for a user who is hearing-impaired. The
AMPLIFY:ON volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired.
During a conversation, users can press Volume High or Low on the control
panel to adjust the volume to LOW or HIGH. When the handset is replaced, the
handset volume will remain until you change it again.
VOLUME AMPLIFY: ON—TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a
conversation, users can press Volume High or Low on the control panel to
adjust the volume to LOW, HIGH or AMPLIFY. When the handset is
replaced, the handset volume returns to the default setting of LOW.
VOLUME AMPLIFY:ON—PERMANENT
Choose VOL AMPLIFY:ON—PERMANENT if all of the users are hearingimpaired. During a conversation, users can press Volume High or Low on the
control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the
handset is replaced, the handset volume returns to the default setting of
AMPLIFY.
When you press Volume High or Low on the control panel to adjust the
volume, the display shows the setting you are choosing. Each key press changes
the volume to the next setting.
WARNING
It is important that you do not choose PERMANENT unless all the users
are hearing-impaired. Otherwise, the default setting of AMPLIFY may
damage the hearing of some users.
4-6
INITIAL SETUP
Setting Volume Amplify (For the Hearing-Impaired)
Please carefully read Choosing the Handset Volume (For Volume Amplify), on page
4-6 before you do the following steps:
1 Press Menu, 1, 4, 5.
2 If none of the users are hearing-impaired,
press
or
to select
VOL AMPLIFY:OFF? and then press
Set, and then go to Step 4—OR—
If some or all of the users are hearingimpaired, select VOL AMPLIFY:ON?
and then press Set.
3 If all the users are hearing-impaired,
press
or
to select
PERMANENT? and then press Set
—OR—If only some of the users are
hearing-impaired, select
TEMPORARY? and then press Set.
5.VOLUME AMPLIFY
VOL AMPLIFY:ON?
SELECT <- -> & SET
PERMANENT?
SELECT <- -> & SET
TEMPORARY?
SELECT <- -> & SET
4 Press Stop/Exit.
Memory Storage (Not avilable for FAX-4100)
In the event of a power failure, all menu settings are stored permanently:
GENERAL SETUP, SETUP RECEIVE, SET AUTO DIAL, REMOTE
FAX OPT plus the COVERPG SETUP and COVERPG MSG (from SETUP
SEND). You may have to reset the date and time.
FAX-4750e and FAX-5750e have a Memory Backup feature;
after a power failure all faxes in memory will be saved for several days.
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings Time.
It will reset itself forward one hour in the Spring and back one hour in the Fall.
1 Press Menu, 1, 6.
6.AUTO DAYLIGHT
2 Press
or
to select ON (or OFF),
and then press Set.
3 Press Stop/Exit.
INITIAL SETUP
4-7
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON,
print appears somewhat lighter. The default setting is OFF.
1 Press Menu, 1, 7.
7.TONER SAVE
2 Press
or
to select ON (or OFF),
and then press Set.
3 Press Stop/Exit.
Sleep Mode
Setting the Sleep Mode reduces power consumption while the machine is idle.
You can choose how long the machine is idle (from 00 to 99 minutes) before it
drops into sleep mode. The timer automatically resets itself after the machine
receives a fax or PC data, or makes a copy. The default setting is 5 minutes.
1 Press Menu, 1, 8.
2 Use the Dial pad to enter the length of
8.SLEEP MODE
time the machine is idle before it drops
into sleep mode (00 to 99 minutes), and then press Set.
3 Press Stop/Exit.
Setting Tone/Pulse Dialing Mode
Your fax machine comes set to accommodate tone (multi-frequency) dialing
service.
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1 Press Menu, 1, 9.
2 Press
or
to select TONE or
PULSE and then press Set.
3 Press Stop/Exit.
4-8
INITIAL SETUP
9.TONE/PULSE
5
Setup Receive
5
Basic Receiving Operations
Select Your Receive Mode
There are four different receive modes for your machine. You may choose the
mode that best suits your needs by pressing the Mode button repeatedly until
you have changed the FAX and FAX/TEL lights to the setting you want to use.
NOTE: The lighted indicators mean
Mode
Light
FAX
(automatic
receive)
FAX
TAD
TAD
(External
Telephone
Answering
Device)
FAX
TAD
FAX/TEL*
(fax and
telephone)
FAX
TAD
MANUAL
(manual
receive)
FAX
TAD
FAX/TEL
FAX/TEL
FAX/TEL
FAX/TEL
= not selected
= is selected and lit.
How it works
When to use it
The machine
automatically answers
every call as a fax.
For dedicated fax lines.
You cannot receive a
voice call but you can
call out.
The external TAD
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
Use this mode if you
have an answering
machine on your phone
line.
The machine controls
the line and
automatically answers
every call. If the call is
a fax it will receive the
fax. If the call is not a
fax it will ring (doublering) for you to pick up
the call.
You cannot have an
answering machine on
the same line, even if it
is on a separate jack on
the same line. You
cannot use the
telephone company’s
Voice Mail in this
mode.
You control the phone
line and must answer
every call yourself.
Use this mode when
you are using a
computer modem on
the same line or if you
receive very few fax
messages. You can also
use this mode with
Distinctive Ring.
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have
extension phones on the line, set the Ring Delay to 4 rings.
SETUP RECEIVE
5-1
Setting Ring Delay
The Ring Delay setting determines the number of times the machine rings
before it answers. If you have extension phones on the same line as the machine,
keep the Ring Delay default setting of 4. (See Easy Receive, Page 5-3 and
Operation from Extension Telephone or External Telephone and For FAX/TEL Mode
Only, Page 5-5.)
1 Press Menu, 2, 1, 1.
2 Press or to select how many times
1.RING DELAY
the line rings before the machine answers
(00 – 04), and then press Set. (If you
select 00, the line doesn’t ring at all.)
3 Press Stop/Exit.
Setting F/T Ring Time (For FAX/TEL Mode Only)
If you set the receive mode to FAX/TEL, you’ll need to determine how long the
machine will send you its special double-ring when you have a voice call. This
ringing happens after the initial ringing from the phone company. Only the
machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line
ring the special double-ring. However, you can answer the call on any extension
phone (in a separate wall jack) on the same line as the machine. (See Operation
from Extension Telephone, page 5-5.)
1 Press Menu, 2, 1, 2.
2.F/T RING TIME
2 Press
or
to select how long the
machine will ring to alert you that you have a voice call, and then press Set.
3 Press Stop/Exit.
RING TIME:20 SEC
SELECT <- -> & SET
Now, when a call comes in and the
machine is set to FAX/TEL mode, all
phones on this line will ring the number of times you selected in Ring Delay.
You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax
call, the machine prints the fax. If it’s a voice call, the machine signals you with
a double-ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double-ringing, the machine continues
for the set time.
5-2
SETUP RECEIVE
Easy Receive
When you use this feature, you don’t have to press Fax Start when you answer
a fax call and hear calling beeps. Just hold the handset and wait a few seconds.
When you see RECEIVING on the LCD or when you hear “chirps” through the
handset of an extension phone connected to another wall jack, just replace the
handset. Your machine does the rest. Selecting ON allows the machine to
receive fax calls automatically, even if you lift the handset of an extension or
external phone. Selecting SEMI lets the machine receive the call only if you’ve
answered it at the Brother machine. Selecting OFF means you’ll have to
activate the machine yourself, by pressing Fax Start—OR—by pressing
5 1 if you are not at the machine.
If you’ve set this feature to ON, but your machine doesn’t automatically connect
a fax call when you lift an external or extension phone handset, press the Fax
Receive code 5 1. At the machine, lift the handset and then press Fax Start.
(See Operation from Extension Telephone or External Telephone and For FAX/TEL
Mode Only, Page 5-5.)
If you send faxes from a computer on the same phone line and your Brother
machine intercepts them, set Easy Receive to OFF.
1 Press Menu, 2, 1, 3.
2 Use or to select ON, SEMI or
3.EASY RECEIVE
OFF, and then press Set.
3 Press Stop/Exit.
Printing a Reduced Incoming Document
Your machine can reduce the size of an incoming fax to fit the size of the paper
in your machine. Select ON to turn on this feature.
After you connect Cassette #2, you can turn on Automatic Reduction for each
cassette. (See Turning on Cassette #2 (Option for FAX-4100 and FAX-4750e), Page
4-1)
1 Press Menu, 2, 1, 5.
5.AUTO REDUCTION
2 If you have the optional Cassette #2,
press
or
to select CASSETTE #1
or CASSETTE #2, and then press Set.
3 Use
or
to select ON (or OFF), and
then press Set.
4 Press Stop/Exit.
Cassette #2 can be purchased.
SETUP RECEIVE
5-3
Setting the Print Density
If your machine is printing too light or too dark, you can adjust print density,
making your printed documents darker or lighter. The new setting will remain
until you change it again.
1 Press Menu, 2, 1, 6.
2 Press to make print lighter, or
make print darker.
3 Press Stop/Exit.
5-4
SETUP RECEIVE
6.PRINT DENSITY
to
Advanced Receiving Operations
Operation from Extension Telephone or External Telephone
If you answer a fax call on an extension phone (or on an external phone in the
EXT. jack), you can make your machine take over by using the Fax Receive
Code. When you press the Fax Receive Code 5 1, the machine starts to
receive a fax. (See Setting Ring Delay, Page 5-2 and Easy Receive, Page 5-3.)
If the machine answers a voice call and double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the call at an extension phone.
If you answer a call, and no one is on the line, assume you’re receiving a fax. At
the machine’s phone, press Fax Start, then hang up. At an extension phone,
press 5 1, wait for fax receiving tones (chirps), then hang up. At an external
phone, press 5 1 and wait for the phone to be disconnected (the LCD shows
RECEIVING) before you hang up. (Your caller will have to press Fax Start
to send the fax.)
For FAX/TEL Mode Only
When the machine is in FAX/TEL mode, it will use the F/T Ring Time (doubleringing) to alert you to pick up a voice call. If you’re at the machine, you can lift
the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T
Ring Time and then press # 5 1 between the double rings. If no one is on the
line, or if someone wants to send you a fax, send the call back to the machine by
pressing 5 1.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax
Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.
If you are always disconnected when accessing your external TAD remotely,
try changing the Fax Receive Code from 5 1 to # # # and the Telephone
Answer Code from # 5 1 to 9 9 9.
1 Press Menu, 2, 1, 4.
2 Press or to select ON (or OFF)
4.REMOTE CODE
and then press Set.
3 If you want to, type a new Fax Receive
Code, and then press Set.
4 If you want to, type a new Telephone
Answer Code, and then press Set.
FAX RECEIVE: * 51
ENTER & SET KEY
TEL ANSWER:#51
ENTER & SET KEY
5 Press Stop/Exit.
SETUP RECEIVE
5-5
Printing a Fax in Memory
If you have Fax Storage ON for Remote Retrieval you can still print a fax in the
memory when you are at your machine. (See Setting Fax Storage, Page 9-3.)
1 Press Menu, 2, 5, 4.
2 Press Fax Start.
3 After printing is finished, and then press
4.PRINT FAX
Stop/Exit.
Memory Security (Not available for FAX-4100)
Memory Security lets you prevent unauthorized access to the machine. The
machine will not send faxes or print received faxes without the password. You
cannot continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent when you turn Memory Security ON so
they won’t be lost.
If Fax Storage is ON before you turn Memory Security ON, then Fax
Forwarding and Remote Retrieval will continue to work.
While Memory Security is ON the following operations are available:
■ Receiving faxes into memory (limited by memory capacity)
■ Fax Forwarding (If Fax Storage was already ON)
■ Remote Retrieval
To print the faxes in memory, turn Memory Security OFF.
Setting Up the Password
1 Press Menu, 2, 0, 4.
2 Enter a 4-digit number for the password, and then press Set.
If you are entering the password for the first time, the LCD shows VERIFY.
3 Re-enter the password, and then press Set.
Turning Memory Security ON
1 Press or to select SET SECURITY, and then press Set.
2 Enter the registered 4-digit password, and then press Set.
The machine goes OFFLINE and the LCD shows SECURE MODE.
5-6
SETUP RECEIVE
Turning Memory Security OFF
1 Press Menu, and then enter the registered 4-digit password.
Memory Security is automatically turned off and the LCD shows the Date and
Time.
Note
If you enter the wrong Password, the LCD shows WRONG PASSWORD and
stays OFFLINE. The machine will stay in Secure Mode until the registered
password is entered.
Polling
Polling is the process of retrieving faxes from another fax machine. You can
use your machine to “poll” other machines, or you can have someone poll your
machine.
All parties involved in polling need to set up their fax machines to accommodate
polling. When someone polls your machine to receive a fax, they pay for the
call; if you poll someone’s fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the polling function.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
(See Canceling a Scheduled Job, Page 5-8.)
1 Press Menu, 2, 1, 7.
2 Press
or
to choose ON (or OFF),
and then press Set.
3 Enter the fax number you are polling.
7.POLLING RX
POLLING RX:OFF?
SELECT <- -> & SET
ENTER FAX NO.
PRESS FAX START
4 Press Fax Start. The LCD shows
DIALING.
SETUP RECEIVE
5-7
Setting Up Sequential Polling Receive
Your machine can request documents from several fax units in a single
operation. Afterward, a Sequential Polling Report will be printed. (See
Canceling a Scheduled Job, Page 5-8.)
1 Press Menu, 2, 1, 7.
7.POLLING RX
2 Press
or
to select Polling ON (or
OFF), and then press Set.
POLLING RX:OFF?
SELECT <- -> & SET
3 Specify the destination fax machines you
ENTER FAX NO.
PRESS FAX START
wish to poll using One Touch, Speed
Dial, a Group or the dial pad. You must
press Broadcast between each location.
4 Press Fax Start.
The LCD shows DIALING.
Your machine will poll each number or
group member in turn for a document.
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit.
1 Press Menu, 2, 6.
6.REMAINING JOBS
Any waiting jobs will appear on the
LCD. If no jobs are waiting, the LCD
shows NO JOB WAITING.
2 If you have more than two jobs waiting, use
or
to select the job you want
to cancel, and then press Set.
—OR—
If you have only one job waiting, go to Step 3.
3 Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4 Press Stop/Exit.
You can check which jobs are waiting in memory by following Steps 1 and 2
above.
5-8
SETUP RECEIVE
6
Setup Send
6
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
■ Documents must be between 5.8 and 8.5 inches wide between 3.9 and 14.1
inches long. Your machine can scan an image only 8.15 inches wide, regardless
of how wide the paper is.
■ Fan the pages before
placing them in the ADF.
■ Make sure you insert
documents face down, top
edge first.
■ Adjust the paper guides to
fit the width of your
document.
■ The ADF (automatic
document feeder) can hold up to 30 Pages, feeding each one individually
through the machine. If you “Stagger” the pages, the ADF can hold up to 50
pages. Use standard (17 lb–24 lb) paper when using the ADF. If you’re using
heavier paper, feed each sheet individually to prevent paper jams.
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
■ Make sure documents written in ink are completely dry.
■ Before you send a fax press Resolution to select the resolution for the
document you’re sending. (See Fax Resolution, Page 6-5.)
If you send faxes from a computer on the same phone line and your Brother
machine intercepts them, set Easy Receive to OFF.
SETUP SEND
6-1
Sending Faxes with Multiple Settings
When you send a fax you can choose any
ACCEPTED
combination of these settings: add a coverpage
and select a comment; set the contrast or
OTHER SETTINGS?
resolution; send using overseas mode, call
1.YES 2.NO
reservation or delayed fax timer, polling
transmission or real time transmission. After each menu selection is accepted,
the LCD will ask if you want to enter other settings:
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—
Press 2 if you are finished choosing settings, and then go to the next step.
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones
while sending a fax.
1 Place the original face down in the ADF.
2 Pick up the handset and listen for a dial tone—OR—
Press Hook and listen for a dial tone.
3 Dial the fax number you want to call (you can enter the digits using the dial pad,
or you can enter a One Touch or Speed Dial number or you can call from the
Search).
(See One Touch Dialing, Page 7-5.)
4 When you hear the fax tone, press Fax Start.
5 If you’re using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the
handset, or press Hook to listen for a dial tone.
1 Place the original face down in the ADF.
2 Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See
Speed Dialing, Page 7-5.)
3 Press Fax Start.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, after you disconnect the
call press Redial/Pause to retry the number.
If you’re sending a fax automatically and the line is busy, the machine will redial
automatically redial (up to three times at 5 minute intervals).
6-2
SETUP SEND
Dual Access
You can scan up to 50 documents into the fax memory, even while the machine
is receiving or sending another fax (from memory). You can set temporary
settings for each fax you’re scanning, except Timer and Polling.
If you try to scan and store a 51st fax, the machine will send it immediately,
without storing it in memory.
If you get a OUT OF MEMORY message while scanning the first page of a
fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY
message while scanning in a subsequent page, you’ll have the option to press
Fax Start to transmit the pages scanned so far, or to press Stop/Exit to cancel
the operation.
1 Place the original face down in the ADF.
2 Enter the fax number.
3 Press Fax Start. As the machine scans the original, the LCD shows the job
number (#XXX) of the fax and how much memory is available. Then the
machine starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.
Your machine normally operates in Dual Access mode. However, you can
override Dual Access by using Real Time Transmission.
The number of documents you can scan into memory varies with the data they
contain.
Real Time Transmission
When you are sending a fax, the machine will scan originals into memory before
sending. Then, as soon as the phone line is free, the machine will start dialing and
sending the fax. If memory becomes full, the machine will send the document in real
time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without
waiting for memory transmission. You can set REAL TIME TX to ON.
1 Place the original face down in the ADF.
2 Press Menu, 2, 2, 6.
3 To change the default setting, and then
press
or
to select ON (or OFF) and
then press Set. Go to Step 5—OR—For
or
the next fax transmission only, press
and then press Set.
6.REAL TIME TX
to select NEXT FAX ONLY,
4 For the next fax only, press or to select ON (or OFF), and then press Set.
5 Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND
menu—OR—Press 2 if you are finished choosing settings, and then go to Step 6.
6 Enter fax number and then press Fax Start.
SETUP SEND
6-3
Checking the Jobs Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,
the LCD shows NO JOB WAITING.) (Canceling Jobs in Memory on this page.)
1 Press Menu, 2, 6.
2 If you have multiple jobs waiting, use
3 Press Stop/Exit.
or
to scroll through the list.
Canceling a Job While Scanning the Original
You can cancel a job while you are scanning it into memory by pressing
Stop/Exit. Eject the document by pressing Stop/Exit again.
Canceling Jobs in Memory
You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive,
Polling Transmit or faxes in memory waiting to be sent.
1 Press Menu, 2, 6.
Any waiting jobs appear on the display.
If no jobs are waiting, the LCD shows
NO JOB WAITING.
6.REMAINING JOBS
2 If you have more than two jobs waiting,
use
or
to select the job you want
to cancel, and then press Set.
—OR—
If you have only one job waiting, go to
Step 3.
3 Press 1 to cancel—OR—Press 2 to exit
without canceling. To cancel another job,
return to Step 2.
4 Press Stop/Exit.
6-4
SETUP SEND
#002 SALES REPOR
1.CLEAR 2.EXIT
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast.
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark
document.
1
2
3
4
Place the original face down in the ADF.
1.CONTRAST
Press Menu, 2, 2, 1.
Use
or
to select AUTO, S.LIGHT or S.DARK, and then press Set.
Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
go to Step 5.
5 Enter a fax number, and then press Fax Start to send a fax.
Fax Resolution
When you have an original in the ADF, you can use the Resolution key to
temporarily change the setting. Press Resolution repeatedly until the LCD
shows the setting you want.
—OR—
You can change the default setting.
1 Press Menu, 2, 2, 2.
2.FAX RESOLUTION
2 Press
or
to select the resolution
you want, and then press Set.
3 Press Stop/Exit.
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution.
S. FINE—Good for small print or artwork; transmits slower than Fine
resolution.
PHOTO—Use when original has varying shades of gray; slowest transmission
time.
SETUP SEND
6-5
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page
includes the name stored in the One Touch or Speed Dial memory. If you’re
dialing manually, the name is left blank. (See One Touch Dialing, Page 7-5 and
Speed Dialing, Page 7-5.)
The cover page indicates your Station ID, and the number of pages you’re
sending. If you have Cover Page Setup set to ON, the number of pages remains
blank. (Menu, 2, 2, 8.) (See Setting Station ID, Page 4-3.)
You can select a comment to include on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the comments above, you can enter up to two customized
messages, each 27 characters long. Use the chart on Page 4-4 to help enter
characters. (See Composing Your Own Comments, Page 6-7.)
5.(USER DEFINED)
6.(USER DEFINED)
Most of the SETUP SEND menu selections are temporary settings that allow
you to make adjustments for each document you send. However, so you can set
up your cover page and cover page comments in advance, the Cover Page Setup
and Cover Page Message menu selections change the default settings.
6-6
SETUP SEND
Composing Your Own Comments
You can set up two custom comments.
1 Press Menu, 2, 2, 9.
9.COVERPAGE MSG
2 Use
or
to choose position 5 or 6
for your customized comment and then
press Set.
3 Use the dial pad to enter your customized
comment, and then press Set.
(See Entering Text, Page 4-4.)
4 Press 1 if you want to select additional
settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 to
exit.
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
Cover Page for the Next Fax Only
Make sure the Station ID is set up. (See Page 4-4.) This feature does not work
without the Station ID.
You can set the fax to send a cover page with a particular document. This cover
page will include the number of pages in your document.
1
2
3
4
5
Place the original face down in the ADF.
8.COVERPG SETUP
Press Menu, 2, 2, 8.
When the LCD shows NEXT FAX ONLY, and then press Set.
Press
or
Press
or
press Set.
to select ON (or OFF), and then press Set.
to select one of the standard or custom comments, and then
6 Enter two digits to indicate the number of pages you are sending, and then press
Set. (For example, press 02 for 2.) (Enter 0 0 to leave the number of pages
blank.) If you make a mistake, and then press
to back up and reenter the
number of pages.
7 Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and
then go to Step 8.
8 Enter the fax number you’re calling.
9 Press Fax Start.
SETUP SEND
6-7
Always Send Cover Page
Make sure the Station ID is set up. This feature does not work without the
Station ID. (See Setting Station ID, Page 4-3.)
You can set the machine to send a cover page whenever you send a fax. The
number of pages in your fax is not included when you use this setting.
1 Press Menu, 2, 2, 8.
8.COVERPG SETUP
2 Press
or
to select
COVERPAGE: ON and then press Set.
3 If you selected ON, press
or
to
select one of the standard or custom
comments, and then press Set.
COVERPAGE:OFF?
SELECT <- -> & SET
COVERPAGE:ON?
SELECT <- -> & SET
4 Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 to exit if you are finished choosing
settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the
sample page and attach it to your fax.
1 Press Menu, 2, 2, 8.
2 Press or to select PRINT SAMPLE, and then press Set.
3 Press Fax Start. Your machine prints a copy of your cover page.
-- -- -- COVER PAGE -- -- -TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
6-8
SETUP SEND
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1 Place the original face down in the ADF.
2 Press Menu, 2, 2, 0.
3 Press or to select ON (or OFF),
0.OVERSEAS MODE
and then press Set.
4 Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings and
go to Step 5.
5 Enter the fax number you’re calling.
6 Press Fax Start.
Delayed Timer
You can set up the time of day that delayed faxes will be sent. This time will be
displayed for acceptance or you can override it in Delayed Fax.
(See Delayed Fax, Page 6-10.)
1 Press Menu, 2, 2, 3.
2 Enter the time (in 24-hour format) that
you want delayed faxes to be sent, and
then press Set.
3 Press Stop/Exit.
3.DELAYED TIMER
SET TIME=00:00
ENTER & SET KEY
SET TIME=17:00
ENTER & SET KEY
SETUP SEND
6-9
Delayed Fax
During the day you can store up to 50 documents into memory for delayed
sending. Transmission of these documents will begin at the time of day you
enter in Step 3. If you have set up in Delayed Timer on page 6-9, you can accept
it in Step 3 or enter another time for this fax.
1 Place the original face down in the ADF.
2 Press Menu, 2, 2, 4.
3 Accept the displayed time or enter another
4.DELAYED FAX
time for this fax, and then press Set.
4 Press 1 to leave the originals waiting in
the document feeder—OR—Press 2 to
scan the document into memory.
1.DOC 2.MEMORY
5 Press 1 if you want to select additional
settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if
you are finished choosing settings, and
then go to Step 6. The screen will prompt
you to enter the fax number.
6 Enter the fax number.
7 Press Fax Start. The machine will wait to send the fax at the time you set.
The number of documents you can scan into memory varies with the data they
contain.
Delayed Batch Transmission
Before sending the delayed faxes, your Brother machine will economize by
sorting all the documents in memory by destination and scheduled time. All
delayed faxes scheduled at the same time to the same fax number will be sent as
one transmission.
1 Press Menu, 2, 2, 5.
2 Press
or
to select ON (or OFF),
and then press Set.
3 Press Stop/Exit.
6 - 10
SETUP SEND
5.BATCH TX
BATCH TX:ON?
SELECT <- -> & SET
Setting Up Polling Transmit
Polling Transmit is when you set up your machine to wait with a document so
another fax machine can retrieve it.
1 Place the original face down in the ADF.
2 Press Menu, 2, 2, 7.
3 Press
or
to choose
POLLED TX:ON, and then press Set.
7.POLLED TX
POLLED TX:OFF?
SELECT <- -> & SET
4 Press 1 to leave the originals waiting in
1.DOC 2.MEMORY
the document feeder—OR—Press 2 to
scan the document into memory.
5 Press 1 if you want to select additional settings. The LCD returns to the
SETUP SEND menu—OR—Press 2 if you are finished choosing settings and
go to Step 6.
6 Press Fax Start.
Note
If you pressed 1 in Step 4, the original remains in the ADF until your machine
is polled. If you must use your machine before the polled transmit occurs, you
must cancel this job.
POLLED REPORT
TIME
NAME
FAX
TEL
DATE,TIME
DURATION
PAGE(S)
RESULT
MODE
:
:
:
:
04/01/2002 15:21
BROTHER
908-XXX-XXXX
908-XXX-XXXX
04/01 15:20
00:00:23
01
OK
STANDARD
ECM
SETUP SEND
6 - 11
7
Auto Dial Numbers and
Dialing Options
7
Storing Numbers for Easy Dialing
You can set up your machine to do three types of easy dialing: One Touch,
Speed Dial, and Groups for Broadcasting of faxes. You can store names with
these numbers for easy identification.
If you must wait for another dial tone at any point in the dialing sequence, store
a pause at that point in the number by pressing Redial/Pause. Each key press
adds a 3.5 second delay.
If you lose electrical power, auto dial numbers stored in memory will not be
lost.
Storing One Touch Dial Numbers
You can store 32 fax/phone numbers that you can dial by
pressing one key (and Fax Start). To access numbers 17
to 32, hold down the Shift key. When you press a One
Touch dial location, the LCD shows the name or number
as the call is dialed. (See One Touch Dialing, Page 7-5.)
One Touch keys are the 16 keys (numbers 01–32) located on the left side of the control panel.
(For USA only) One-Touch key 1 has been pre-programmed for the Brother
fax-back system.
1 Press Menu, 2, 3, 1.
2 Press the One Touch key where you want
1.ONE-TOUCH DIAL
to store a number.
The LCD shows the location you selected.
3 Enter a number (up to 20 digits) and then press Set.
(See Changing One Touch and Speed Dial Numbers, Page 7-2.)
If you want to enter a pause in the dialing sequence (for example, to access an outside
line), press Redial/Pause as you’re entering digits. A dash appears on the LCD,
pressing Redial/Pause enters a 3.5 second pause when the number is dialed.
4 Use the dial pad to enter the name (up to 15
characters), and then press Set. You can use the
chart on Page 4-4 to help you enter letters—OR—
Press Set to store the number without a name.
NAME:
ENTER & SET KEY
5 Return to Step 2 to store another One-Touch number—OR—Press Stop/Exit.
When you dial an auto dial number, the LCD shows the name you’ve stored, or
if you haven’t stored a name, the number you’re stored.
7-1
AUTO DIAL NUMBERS AND DIALING OPTIONS
Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only six keys
(five keys for FAX-4100) (Search/Speed Dial, #, and the Speed Dial
location, and Fax Start). E-mail addresses can be stored in locations 01-100.
E-mail address cannot be stored in FAX-4100.
1 Press Menu, 2, 3, 2.
2.SPEED-DIAL
2 Use the dial pad to enter a Speed Dial
SPEED-DIAL? #
ENTER & SET KEY
location, and then press Set. (01-200)
(00-99 for FAX-4100)
3 Enter the number (up to 20 digits) and
#OO5:
ENTER & SET KEY
then press Set.
4 Use the dial pad to enter the name (up to
NAME:
15 characters), and then press Set.
ENTER & SET KEY
You can use the chart on Page 4-4 to help
you enter letters—OR—Press Set to store the number without a name.
5 Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the LCD shows the current name stored at that
location, then prompts you to either
*O1: BROTHER
1.CHANGE 2.EXIT
1 Press 1 to change the number, or press 2 to exit without changing it.
2 Enter a new number and then press Set.
■ If you want to erase the number, press Clear when the cursor is to the left of the
digits.
■ If you want to change a digit, use
or
you want to change, then type over it.
to position the cursor under the digit
3 Follow the directions beginning at Step 4 for Storing One Touch Numbers or
Storing Speed Dial Numbers.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-2
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch Group key (and Fax Start). First, you’ll need to
store each fax number as a One Touch or Speed Dial number. Then, you can
combine them into a Group. Each Group uses up a One Touch key or a Speed
Dial location. Finally, you can have up to six small Groups, or you can assign
up to 231 numbers (131 numbers for FAX-4100) to one large Group.
(See Storing One Touch Dial Numbers, Page 7-1 and Storing Speed Dial Numbers,
Page 7-2.)
1 Press Menu, 2, 3, 3.
2 Select a One Touch key where you wish
to store the Group number. (For example,
press One Touch key 02 for Group 1.)
3 Use the dial pad to enter the Group
number and then press Set.
(For example, press 1 for Group 1.)
3.SETUP GROUPS
PRESS SPEED DIAL
OR ONE-TOUCH KEY
SETUP GROUP:GO
ENTER & SET KEY
4 To include One Touch or Speed Dial
numbers in the Group, enter them as if
you were dialing. For example, for One
Touch key 05, and then press One Touch
key 05. For Speed Dial location 09, press
Search/Speed Dial, then press 0, 0, 9
on the dial pad. The LCD shows 005,
#009.
G01:*005#009
ENTER & SET KEY
5 When you’re finished adding numbers, and then press Set.
6 Use the dial pad and the chart on Page 4-4
NAME:
to enter a name for the Group and then
press Set. (For example, NEW
CLIENTS)
ENTER & SET KEY
7 Press Stop/Exit.
You can print a list of all One Touch and Speed Dial numbers.
(See Printing Reports, Page 10-1.)
7-3
AUTO DIAL NUMBERS AND DIALING OPTIONS
Dialing Options
You can use your machine to make voice telephone calls, by dialing manually,
or by using Search, One Touch or Speed Dial memory. When you dial an auto
dial number, the LCD shows the name you’ve stored, or, if you haven’t stored
a name, the fax number you’ve stored.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
1 Pick up the handset—OR—Press Hook.
2 When you hear a dial tone, dial the call using the dial pad.
3 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pick up the handset.)
4 To hang up, replace the handset.
Search
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically. (See Storing One Touch Dial
Numbers, Page 7-1 and Storing Speed Dial Numbers, Page 7-2.)
1 Press Search/Speed Dial, and then enter the first letter of the name you’re
looking for.
2 Press or to search the names that are stored alhabetically.
3 When the LCD shows the name you want to call, pick up the handset or press
Hook.
4 Press Fax Start to begin dialing.
5 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pickup the handset.)
6 When the call is over, hang up.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-4
Speed Dialing
1 Pick up the handset—OR—Press Hook.
(See Storing Speed Dial Numbers, Page 7-2.)
2 When you hear a dial tone, press Search/Speed Dial, and then press # then
the three-digit (two-digit for FAX-4100) Speed Dial number.
3 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pickup the handset.)
4 To hang up, replace the handset.
If you are sending a fax, press Fax Start after pressing the Speed Dial number.
If you picked up the handset, press Fax Start when the receiving fax machine
answers with fax tones.
One Touch Dialing
1 Pick up the handset—OR—Press Hook.
2 When you hear a dial tone, press the One Touch key of the location you want to
call. (See Storing One Touch Dial Numbers, Page 7-1.)
Note
To dial One Touch numbers 17 to 32, hold down Shift as you press the One
Touch key.
3 If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pickup the handset.)
4 To hang up, replace the handset.
If you try to use a One Touch location with no number stored in it, you’ll hear
a warning sound, and screen will display NOT REGISTERED. The display
will return to normal after 2 seconds.
Note
7-5
If you are sending a fax, press Fax Start after pressing the One Touch key. If
you picked up the handset, press Fax Start when the receiving fax machine
answers with fax tones.
AUTO DIAL NUMBERS AND DIALING OPTIONS
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax
numbers. Using the Broadcast key, you can include Groups, One Touch
locations, Speed Dial locations, plus up to 50 manually dialed numbers.
However, available memory will vary with the types of jobs in memory and the
number of locations used for broadcasting. If you broadcast to more than the
maximum locations available, you will not be able to set up transmissions using
dual access and the timer. (See Setting Up Groups for Broadcasting, Page 7-3.)
The easiest way to broadcast is to press Group keys, you can include One Touch,
Speed Dial, and manually, dialed numbers in the same broadcast. You must
press Broadcast between each of these locations. Use the Telephone Index to
help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
■ To stop the broadcasting in progress, press Stop/Exit. The LCD asks if you
want to cancel all locations or the location that is being sent.
■ Enter the long dialing sequence numbers as you normally would, but keep in
mind that each key counts as one location, so the number of locations you can
call become limited.
■ If the line is busy or for some other reasons a connection could not be made
while broadcasting, the machine will redial the number automatically.
■ If the memory is full, press Stop/Exit to abort the job ; (if more than one page
has been scanned) or press Fax Start to send the portion that is in the memory.
1 Place the original face down in the ADF.
2 Enter a number using One Touch, Speed Dial, Group number, Search or the dial
pad.
Example: Group number
3
4
5
6
Press Broadcast. You will be prompted to press the next number.
Enter the next number. Example: Speed Dial number.
Press Broadcast.
Enter the next fax number.
Example: Manual dialing, using the dial pad
7 Press Fax Start.
Your machine will read the document into memory and then start sending faxes
to all the numbers you entered.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-6
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers
when you make a call. Rates may vary depending upon the time and destination.
To take advantage of low rates, you can store the access codes or long-distance
carriers as One Touch and Speed Dial numbers. You can store these long dialing
sequences by dividing them and setting them up separately in any combination.
You can even include manual dialing using the dial pad. The combined number
will be dialed in the order you entered it, as soon as you press Fax Start. (See
Storing One Touch Dial Numbers, Page 7-1.)
For example, you store “555” on One Touch key 03 and “7000” on One Touch
key 04. If you press One Touch 03, 04 and Fax Start you can dial “555-7000”.
To temporarily change a number, you can substitute part of the number with
manual dialing using the dial pad. For example, to change the number to 555-7001
you could press One Touch 03 and then press 7, 0, 0, 1 using the dialing pad.
Note
If you must wait for another dial tone at any point in the dialing sequence, store a pause
at that point in the number by pressing Redial/Pause. Each key press adds a 3. 5
second delay.
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Hold
1 Press Hold to place a call on Hold.
2 You can replace the handset without disconnecting the call.
3 Pick up the machine’s handset to release the call from Hold. Picking up an
extension handset will not release the call from Hold.
Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press Redial/Pause to save time.
Tone/Pulse (For Canada Only)
If you have pulse dialing service, but need to send tone signals
(for example, telephone banking), follow the directions below. If you have
touch tone service, you do not need this feature to send tone signals.
1 Lift the handset.
2 Press #. Digits dialed after # will send tone signals.
3 When you hang up, the machine returns to pulse dialing service.
7-7
AUTO DIAL NUMBERS AND DIALING OPTIONS
8
Telephone Services
8
Custom Features
Your fax machine supports the Distinctive Ring and Caller ID telephone
services offered by some telephone companies.
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an
answering service, or on alarm system custom feature on your telephone line, it may
create a problem in the operation of your machine. (See I have difficulty with
custom features on a single line, Page 13-8.)
If you have Voice Mail on you phone line, please read the following carefully.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company
service that is given many names, depending on the Telephone Company you are
using. For example, this service may be called SmartRing, RingMaster, TeenRing, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one
number to be on the same phone line. If you need more than one phone
number, it is an inexpensive alternative to paying for an additional line.
Each phone number has its own distinctive ring pattern, so you will know which
phone number is ringing. This is one way you can have a separate phone number
for your fax machine.
Note
Please consult your telephone company for availability and rates.
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your
machine to take full advantage of the telephone company’s Distinctive Ring
service. You can dedicate the new phone number on your line to receiving only
faxes.
Note
You must purchase your telephone company’s Distinctive Ring service before
you program the Brother machine to work with it.
TELEPHONE SERVICES
8-1
Do You Have Voice Mail?
If you have Voice Mail on the phone line you on which will install your new
machine on, there is a strong possibility that Voice Mail and the fax machine
will conflict with each other while receiving incoming calls. However, this
Distinctive Ring feature allows the use of more than one number on your
line, so both Voice Mail and the fax machine can coexist peacefully. If each
one has a separate phone number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company,
you will need to follow the directions below to “register” the new Distinctive
Ring pattern they provided, so your fax machine can recognize its incoming
calls.
Note
You can change or cancel the Distinctive Ring pattern at any time. You can
switch it off temporarily and later turn it back on. When you get a new fax
number, make sure you reset this setting.
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the machine. Some ring
patterns cannot be registered. Please refer to some popular ring pattern examples
that will be provided from the phone company in the USA and Canada that are
shown in the Brother compatibility table below.
Ring
Pattern
Note
Rings
1
long - long
2
short - long - short
3
short - short - long
4
very long (normal pattern)
If the ring pattern the phone company provided cannot be registered by the fax,
please check for other available ring pattern choices from the phone
company.
■ The fax machine will answer only calls to its registered number.
■ The first two rings are silent on the fax machine. This is because the fax must
«listen» to the ring pattern (compare it to the pattern that was “registered”).
(Other telephones on the line will ring.)
■ If you program the fax machine correctly, it will recognize the registered ring
pattern of the “fax number” within 2 ring patterns and then automatically answer
with a fax tone. When the “voice number” is called, the fax machine will not
interrupt the call.
8-2
TELEPHONE SERVICES
Very Important
If you have Voice Mail, or a TAD (Telephone Answering Device) and want to
keep one of your phone numbers dedicated only to fax calls, you must leave the
machine in MANUAL mode at all times while using the Distinctive Ring
Feature. Here’s why: Manual mode will never pick up a call by itself, since it is
«Neutral». When the machine is in this «neutral» mode, the Distinctive Ring
Feature can be activated. The distinctive ring feature is actually an answering
mode. So, do not activate FAX mode or FAX/TEL mode while using distinctive
ring; otherwise, the fax machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1 Set the machine to MANUAL mode.
2 Press Menu, 2, 0, 1.
3 Press
or
to select DISTINCTIVE:SET and then press Set.
4 Press
or
to select the prestored ring pattern you want to assign, and then
press Set. (You will hear each pattern as you scoll through the four patterns.)
Be sure to choose the pattern assigned by the Telephone Company.
5 Press Stop/Exit.
Caller ID
The Caller ID feature of this machine lets you use the Caller ID subscriber
service offered by many local phone companies. This service provides the
name or telephone number of your caller on the LCD as the line rings.
After a few rings, the LCD shows the telephone number of your caller (or name,
if available). Once you pick up the handset, the Caller ID information
disappears from the screen, but the call information remains stored in the Caller
ID memory.
■ You will see the first 16 characters of the number or name.
■ OUT OF AREA display means call originates outside your Caller ID service
area.
■ PRIVATE CALL display means the caller has intentionally blocked
transmission of information.
■ CALL PICKUP display remains on the screen when no Caller ID information
was transmitted.
If both the name and number are received, the LCD shows only the name. You
can print a list of Caller ID information received by your machine.
Caller ID service varies with different carriers. Call your local phone company
to determine the kind of service available in your area.
TELEPHONE SERVICES
8-3
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased. You can scroll through
Caller ID information to review those calls made to your machine.
1 Press Menu, 2, 0, 2.
2 Press or to select DISPLAY # and
2.CALLER ID
then press Set.
If the name was not received, it will not be displayed.
3 Press
or
to scroll through the Caller ID memory to select the Caller ID
you want to view and then press Set.
The next LCD shows the caller’s telephone number and the date and time of the
call.
4 Press
or
to return to the Caller ID listing—OR—Press Stop/Exit.
Clearing a Caller ID Stored in Memory
For effective use of the memory, we recommend that you clear the Caller IDs
stored in memory by pressing Clear when the LCD shows each caller ID
number or name.
Printing Caller ID List
1 Press Menu, 2, 0, 2.
2 Press or to select PRINT REPORT and then press Set.
3 Press Fax Start to exit.
8-4
TELEPHONE SERVICES
9
Remote Fax Options
9
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when “Fax Storage” is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your machine stores the received fax in
memory, then dials the fax number you’ve programmed, and forwards the fax
message.
1 Press Menu, 2, 5, 1.
1.FAX FWD/PAGING
2 Press
or
until the LCD shows
FAX FORWARD and then press Set.
3 The screen prompts you to enter the
number of the fax machine where faxes
will be forwarded. Enter the forwarding
number (up to 20 digits) and then press Set.
FAX FORWARD?
SELECT <- -> & SET
FWD#:
ENTER & SET KEY
4 Press Stop/Exit.
REMOTE FAX OPTIONS
9-1
Programming Your Pager Number
When Paging is selected, your machine dials the pager number you’ve
programmed, and then dials your Personal Identification Number (PIN); this
activates your pager so you know you have a fax message in the memory.
1 Press Menu, 2, 5, 1.
2 Press
or
until the LCD shows
PAGING and then press Set.
3 Enter your pager phone number (up to 20
digits) followed by # #, and then press
Set. Do not include the area code if it is
the same as that of your machine.
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.
1.FAX FWD/PAGING
PAGING?
SELECT <- -> & SET
PAG#:
ENTER & SET KEY
4 If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter
your fax number followed by # #, and then press Set.
For example, 1 2 3 4 5 # #, Redial/Pause 1 8 0 0 5 2 1 8 4 6 # #.
—OR—If you do not need a PIN, press Redial/Pause, enter your fax number
followed by # #, and then press Set.
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.
5 Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
Note
9-2
Press Redial/Pause for each 3.5 second delay, as needed.
REMOTE FAX OPTIONS
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location using Fax Forwarding, Paging or Remote Retrieval functions.
The LCD will indicate when you have a fax stored in memory. (See Remote
Retrieval, Page 9-4.)
1 Press Menu, 2, 5, 2. The screen prompts
you to choose a fax setting.
2 Press
or
to select ON (or OFF),
and then press Set.
2.FAX STORAGE
FAX STORAGE:OFF?
SELECT
& SET
3 Press Stop/Exit.
If there are faxes in memory when you turn Fax Storage to OFF, the LCD
prompts you to erase any faxes in memory.
4 If you press 1, all fax data is erased and Fax
Storage is turned off. If you press 2, data is
not erased and Fax Storage remains on.
Note
ERASE ALL FAX?
1.YES 2.NO
Fax Forwarding and Remote Retrieval will work while Memory Security is ON
if you turn Fax Storage ON first.
Backup Print Setting (Not available for FAX-4100)
If you have set FAX STORAGE to ON, your faxes will be received into
memory, so you can retrieve them remotely. With BACKUP PRINT set to ON,
your machine automatically prints faxes as they are received into memory.
FAX-4750e and FAX-5750e users can turn Backup Print OFF to save paper or
prevent confidential documents from printing in your absence, and FAX-4100
has always prints the “Safety” paper copy.
1 Press Menu, 2, 5, 5. The screen prompts
you to choose a fax setting.
2 Press
or
to select ON (or OFF),
and then press Set.
5.BACKUP PRINT
BACKUP PRINT:ON?
SELECT
& SET
3 Press Stop/Exit.
The FAX-4100 does not have a Memory Backup feature. Therefore, Backup
Print is always ON so that messages in memory won’t be lost.
REMOTE FAX OPTIONS
9-3
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the machine picks up your call,
so you can access features remotely. The access code is preset to 1 5 9 , but
you can change this. The cannot be changed.
1 Press Menu, 2, 5, 3.
2 Enter a three-digit number from 000 to
3.REMOTE ACCESS
999, and then press Set.
(Do not use the same digits that appear in your Fax Receive Code or Telephone
Answer Code.)
3 Press Stop/Exit.
Remote Retrieval
You can call your machine from any fax machine using touch tone and use a
Remote Retrieval Access Code and other button presses to retrieve fax
messages. Cut out the Remote Retrieval Access Card on the last page and keep
it in your wallet as an aid.
Using Remote Retrieval Access Code
1 Dial your fax number from a fax machine using touch tone.
(See Changing Remote Retrieval Access Code, Page 9-4.)
2 When your machine answers and beeps, immediately enter your
Remote Retrieval Access Code (1 5 9
).
3 Your machine signals the kinds of messages received:
1 long beep — Fax message(s)
No long beeps — No messages
4 Your machine then prompts you with two short beeps to enter a command. If
you wait longer than 30 seconds to enter a command, your machine hangs up. If
you enter an invalid command, your machine beeps three times.
5 Press 9 0 to reset your machine when you’re finished.
6 Hang up.
If your machine is set to MANUAL mode, you can access your machine by
waiting about 2 minutes, and then entering the Remote Retrieval Access Code
within 30 seconds.
9-4
REMOTE FAX OPTIONS
Remote Commands
Follow the commands below to access features remotely. When you call your
machine and enter your Remote Retrieval Access Code (1 5 9 ), the system
will signal you with two short beeps to enter a remote command.
Remote Commands
95
Changing Fax
Forwarding
/Paging setting
1 OFF
6 Fax Storage ON
If you hear one long beep, the change is accepted. If you
hear three short beeps, you cannot change it because the
conditions have not been met. (Example: registering
paging number). You can register your fax forwarding
number by using 4. FAX FWD NO (See Page 9-6). Once
you have registered the number, your machine will
change automatically to FAX FWD:ON mode.
7 Fax Storage OFF
You can set FAX STORAGE to ON or OFF.
2 Fax Forwarding
3 Paging
4 FAX FWD No.
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive
stored fax message(s). (See Page 9-6.)
3 Erase fax from the
memory
If you hear one long beep, you can erase fax message(s)
from the memory.
Check the Receiving
Status
1 Fax
98
Operation Details
You can check whether your machine has received any
fax message(s). If yes, you will hear one long beep. If no,
you will hear three short beeps.
Change Receive Mode
1 TAD
2 FAX/TEL
If you hear one long beep, you can change the Answer
Mode.
If you hear three short beeps, you cannot change it.
3 FAX
90
Exit
After a long beep, you can exit remote retrieval.
REMOTE FAX OPTIONS
9-5
Retrieving Fax Messages
1 Dial your fax number.
2 When your machine answers, immediately enter your Remote Retrieval Access
Code (1 5 9
).
3 As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4 Using the dial pad, enter the number (up to 20 digits) of the remote fax machine
where you want your fax messages forwarded, followed by # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, and then press #.
5 After you hear your machine beep, hang up and wait.
Your machine calls the remote fax machine. The remote fax machine prints
your fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
1 Dial your fax number.
2 When your machine answers, immediately enter your Remote Retrieval Access
Code (1 5 9
).
3 When you hear two short beeps, enter 9 5 4.
4 Enter the new telephone number of the remote fax machine (up to 20 digits)
where you want your fax messages forwarded, followed by # #.
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
5 After you hear your machine beep, hang up.
9-6
REMOTE FAX OPTIONS
10 Printing Reports
10
Machine Settings and Activity
Two reports require initial setup in the Menu: Transmission Verification Report
and Fax Activity Report Interval. For initial setup:
Press Menu, 2, 4, 1.
1.TRANSMISSION
—OR—
Press Menu, 2, 4, 2.
2.ACT.INTERVAL
Customizing the Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. This report lists
the job number time and date of transmission and whether the transmission was
successful (OK). If you select ON or ON+IMAGE, the report will print for every
fax you send.
Note
When the feature is OFF, the report prints only if a transmission error
prevented delivery (NG).
If you typically send multiple faxes to the same destinations, you may need
more than the job numbers to identify the faxes you must send again. Selecting
OFF+IMAGE will print a portion of the fax’s first page on the report to help
you remember.
1 Press Menu, 2, 4, 1.
1.TRANSMISSION
2 Press
or
to select OFF,
OFF+IMAGE, ON or ON+IMAGE,
and then press Set.
3 Press Stop/Exit.
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (EVERY
50 FAXES, 6, 12, 24 hours, 2 or 7 days). If you set the interval to OFF, you can
print the report by following the Steps in the next page.
1 Press Menu, 2, 4, 2.
2 Press
or
to choose an interval,
and then press Set.
2.ACT.INTERVAL
INTERVAL: OFF
SELECT <- -> & SET
(If you choose 7 days, the LCD prompts you to choose a day at which to begin
the 7-day countdown.)
PRINTING REPORTS
10 - 1
3 Enter the time to begin printing, in 24-hour format, and then press Set. (For
example: enter 19:45 for 7:45 PM.)
4 Press Stop/Exit.
Using the Reports Key
1 Press Reports.
2 Press or to select the report you want, and then press Set.
—OR—
Enter the number of the report you want to print. For example, press 1 to print
the Help List.
Five reports are available:
1.HELP LIST
Prints the Help List so you can see at-a-glance
how to quickly program every menu selection.
2.AUTO DIAL
Lists names and numbers stored in One Touch
and Speed Dial memory, in numerical order.
3.FAX ACTIVITY
Lists information about the incoming and
outgoing faxes. TX means Transmit; RX
means Receive.
Prints a Transmission Verification Report for
your last transmission.
4.TRANSMISSION
5.USER SETTINGS
Note
10 - 2
Lists settings for GENERAL SETUP,
SETUP RECEIVE, SETUP SEND, SETUP
REPORT, REMOTE FAX OPT and
MISCELLANEOUS.
Don’t forget to set up the Fax Activity Report and Transmission Verification
Report as explained on page 10-1.
PRINTING REPORTS
11 Making Copies
11
Using Your Machine as a Copier
You can use your machine as a copy
machine, making up to 99 copies at a time.
The machine can stack the copies or
collate (sort) them.
The scannable area of your Brother
machine begins at approximately
one-sixth inch (4mm) from the edge
of the paper.
1/6" (4mm)
Not
Scannable
area
1/6" (4mm)
Incoming faxes cannot be received on paper or into memory while the machine
is copying.
Making a Single Copy
1 Place the original face down in the ADF.
2 Press Copy.
Do NOT pull on the paper while copying is in progress.
Note
To Stop the copy process, press Stop/Exit.
To release the original document, press Stop/Exit again.
Making Multiple Copies
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Copy.
To sort the copies, use the Options key.
(See Using the Options Key, page 11-4.)
MAKING COPIES
11 - 1
Out of Memory Message
If the memory becomes full while you are
scanning a document to be copied the
LCD shows:
OUT OF MEMORY
If the OUT OF MEMORY message appears while you are scanning the first
page of your original, press Stop/Exit to cancel. You will need to clear some
faxes from memory before you can continue.
Note
To gain extra memory, you can turn off Fax Storage (see page 9-3).
—OR—Print fax messages in memory (see page 5-6).
Temporary Copy Settings
You can improve your copies by using the
Copy keys: Enlarge/Reduce,
Contrast, Options and Copy Mode.
These settings are temporary, and the
machine returns to its default settings
when you finish copying.
Copying Using Multiple Settings
You can try different combinations of
settings for the best results. After you
finish your settings using the Enlarge/
Reduce or Options keys, the LCD
shows:
■ Press
or
if you want to select additional settings.
—OR—
Press Copy if you are finished choosing settings.
11 - 2
PRESS COPY OR
<- -> FOR NEXT OPT.
MAKING COPIES
Using the Enlarge/Reduce Key
AUTO sets the machine to calculate the ratio that fits the size of your paper.
ZOOM allows you to enter a ratio from 50% to 200% in 1% increments.
50%
78% LGL>LTR
94% A4>LTR
Press
Enlarge/Reduce
and
or
AUTO
100%
104% EXE>LTR
150%
200%
ZOOM
1 Place the original face up in the ADF, or face down on the scanner glass.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Enlarge/Reduce. (Enlargement or reduction ratios appear.)
4 Press
or
to select 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200%
or ZOOM, and then press Set. (Enlargement or reduction ratios appear.)
—OR—
For more choices select ZOOM, and the press Set. Use the dial pad to enter
any percentage between 50% and 200%.
5 Press Copy—OR—Press
Note
or
for additional settings.
Special Copy Options (2 in 1, 4 in 1 or OFF) are not available with
Enlarge/Reduce.
When selecting an enlargement or reduction ratio, you will need to know the
size of the paper you registered in Menu 1-1.
Selecting a Fixed Ratio:
Original is
the size of…
Paper
size is…
Recommended
ratio is…
LETTER
LEGAL
100%
A4
LETTER
94%
LEGAL
LETTER
78%
MAKING COPIES
11 - 3
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Contrast.
4 Press
to make a copy lighter, or
to make a copy darker, and then press
Set.
5 Press Copy.
Using the Options Key
Use the Options key to temporarily change the copy mode (resolution),
contrast and special copy options for the next fax only. See the explanations
below the table.
Press
Options
Menu Selections
Options
Factory Setting
OPT:# OF COPIES NO. OF COPIES:XX
01
OPT:STACK/SORT STACK/SORT
STACK
OPT:SPECIAL
OFF
2IN1/4IN1/OFF
OPT:PAPER TYPE THIN/PLAIN/
THICK/THICKER/
TRANSPARENCY
PLAIN
Number of Copies
If you are using the Options key for sorting or choosing a special layout, you
can also enter the number of copies here first for convenience.
1 Place the original face down in the ADF.
2 Press Options and or to select
OPT: # OF COPIES, and then press
Set.
3 Use the dial pad to enter the number of
copies (up to 99).
4 Press Copy. —OR— Press
for additional settings.
11 - 4
MAKING COPIES
or
OPT:#OF COPIES01
Sorting Multiple Copies
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Options and
or
to select OPT:STACK/SORT, and then press
Set.
4 Press or to select SORT, and then press Set.
5 Press Copy. —OR— Press or for additional settings.
Special Layout Options
You can save paper by copying either two or four pages onto one page.
1 Place the original face down in the ADF.
2 Use the dial pad to enter the number of copies you want (up to 99).
3 Press Options and
or
to select
OPT: SPECIAL, and then press Set.
4 Press
or
to select 2 IN 1 COPYor
4 IN 1 COPY and then press Set.
2IN1
SELECT <- -> & SET
4IN1
SELECT <- -> & SET
5 Press Copy.
2in1
4in1
Special Copy Options (2in1 or 4in1 Copy) are not available with Enlarge/
Reduce or SORT.
MAKING COPIES
11 - 5
Paper Type
You can use the following types of paper for copying. For the best print quality,
select the type of media that you are using.
THIN (16lb - 18.4lb)
- For thin paper or transparency
PLAIN (18.7lb - 25.3lb)
- For ordinary plain paper
THICK (25.6lb - 32lb)
- For heavy weight paper or rough paper
THICKER (32.3lb - 42.1lb) - For heavier weight paper, rough paper or bond
paper.
TRANSPARENCY
1 Press Options and
- For transparency (OHP)
or
to select OPT:PAPER TYPE, and then press
Set.
2 Press or to select your type of paper, and then press Set.
3 Press Copy—OR—Press or for additional settings.
11 - 6
MAKING COPIES
Changing Default Copy Settings
Press Menu and 3 to change default settings for Copy mode. These settings will
remain until you change them again by pressing Menu. Adjust the Contrast and
Quality settings.
By pressing a number, you can adjust copy settings as shown in the following
to scroll through the options for each setting. Press Set to
chart. Press
or
save your selection. Press Stop/Exit—OR—Press
to select the next setting
you want to change.
Press Menu, and 3.
1.COPY MODE
AUTO?
TEXT?
PHOTO?
2.CONTRAST
-
+
3.PAPER TYPE
1.CASSETTE #1
THIN
2.CASSETTE #2
PLAIN
THICK
THICKER
is default
Note
If you have attached Cassette #2, be sure you turn it ON and setup the Paper
Size and Cassette Usage.
(See Setting Paper Size and Turning on Cassette #2 (Option for FAX-4100 and FAX4750e).)
Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting
is AUTO, which is used for originals that contain both text and photographs.
TEXT is used for originals containing only text. PHOTO is used for copying
photographs.
1 Press Menu, 3, 1.
1.COPY MODE
2 Press
or
to choose the type of
original (AUTO, TEXT or PHOTO),
and then press Set.
3 Press Stop/Exit.
MAKING COPIES
11 - 7
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1 Press Menu, 3, 2.
2 Press
Press
2.CONTRAST
to make a copy lighter—OR—
to make a copy darker, and then press Set.
3 Press Stop/Exit.
Paper Type
You can use the following types of paper for copying. For the best print quality,
select the type of media that you are most often.
THIN (16lb - 18.4lb)
- For thin paper
PLAIN (18.7lb - 25.3lb)
- For ordinary plain paper
THICK (25.6lb - 32lb)
- For heavy weight paper or rough paper
THICKER (32.3lb - 42.1lb) - For heavier weight paper, rough paper or bond
paper.
1 Press Menu, 3, 3.
3.PAPER TYPE
2 Press
or
to select your type of
paper, and then press Set.
3 Press Stop/Exit.
After you connect the optional Cassette #2, you can select the paper size for each
cassette. (See page 4-1.)
11 - 8
MAKING COPIES
12 Optional Accessories
12
Memory Board (For FAX-4750e and FAX-5750e Only)
The memory board is installed on the main controller board inside the machine.
When you add the optional memory board, it increases the performance for both
fax and printer operations.
Model Name
Optional Memory
FAX-4750e and FAX-5750e 16MB TECHWORKS 12456-0001
with Standard Memory: 8MB 32MB TECHWORKS 12457-0001
In general, the DIMM must have the following specifications:
Type:
100 pin and 32 bit output
CAS Lantency: 2 or 3
Clock Frequency: 66MHz or more
Capacity:
16 or 32MB
Height:
46mm (1.8 inches) or less
Parity:
NONE
DRAM Type:
SDRAM 4 Bank
Some DIMMs might not work with this machine. For the latest
information from Brother, visit:
http://solutions.brother.com
Installing the Optional Memory Board
Caution:
DO NOT touch the surface of the main board within 15 minutes
after turning off the power.
1 Disconnect the telephone line cord, unplug the machine power cord from the AC
outlet, and then disconnect the interface cable.
Warning: Unplug the power cord before installing (or removing) the memory board.
OPTIONAL ACCESSORIES
12 - 1
2 Remove the screws securing the rear cover and remove the cover.
Backup
Battery
3 Remove the screws securing the access plate and remove the plate.
Backup Battery
4 Disconnect the connector from the backup battery.
12 - 2
OPTIONAL ACCESSORIES
5 To install the memory board onto the main controller board, plug the attached
spacer into the connectors of the main controller board.
WARNING
■ Hold the memory board by its edges. Do not touch the surface of the board.
■ Make sure the memory board is securely seated on the main controller board.
6 Reconnect the connector to the backup battery.
7 Reinstall the access plate and the rear cover.
8 Reconnect the interface cable, and then plug the power cord into the AC outlet.
OPTIONAL ACCESSORIES
12 - 3
Paper Cassette #2 (Option for FAX-4100 and FAX-4750e)
You can purchase the Paper Cassette #2 accessory (LT400) to use as a third
paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m2) paper.
Paper Cassette #2:
Holds approx. 250 sheets of 20 lb. (75 g/m2)
Basis Weight:
16 to 28 lb. (60 to 105 g/m2)
Caliper:
0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
Smoothness:
100 to 250 (Sheffield)
We Recommend:
Cut sheet:
Xerox 4200 DP 20 lb, Champion Paper One 20 lb,
Hammermill Laser Paper 24 lb
Network (LAN) Board (Option for FAX-4750e)
The network (LAN) board option is not available for FAX-4100.
When you add the optional Network (LAN) Board (NC-8100h), you can
connect your machine into the network to use the Internet FAX, Network
Scanner, Network Printer and Network Management operations.
(See NC-8100h User’s Guide on the CD-ROM.)
12 - 4
OPTIONAL ACCESSORIES
Troubleshooting and
13 Routine
Maintenance
13
Troubleshooting
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the machine. Calls must be made from within that country.
Error Messages
As with any sophisticated office product, errors may sometimes occur. If this
happens, your machine often identifies the problem and displays an error
message. The table below explains the most common error messages.
You can correct most problems by yourself. If you need additional help, call the
Brother fax-back system.
In USA Only:
1-866-851-2200
Error Messages
Error Message
Cause
Action
CHANGE DRUM
SOON
The drum unit is near the end of its
life.
Use the drum unit until you have a
print quality problem; then replace
the drum unit with a new one.
The drum counter was not reset.
1. Open the front cover and then
press Clear.
2. Press 1 to reset.
CHECK PAPER
CHECK PAPER #1
CHECK PAPER #2
The machine is out of paper or
paper is not properly loaded in the
paper cassette.
Refill the cassette or remove the
paper and load it again.
CHECK PAPER
SIZE
When you see this error, the paper in
the cassette does not match the
paper size you set in Menu, 1, 1.
Either load the appropriate size
paper or change the default setting.
(See page 4-1).
COMM. ERROR
A poor quality phone line caused
communications error.
Try the call again.
CONNECTION FAIL
The fax machine you polled is not in
Polled Waiting mode.
Verify the other party’s polling
setup.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 1
Error Messages
Error Message
Cause
Action
COOLING DOWN
The temperature of the drum unit or
toner cartridge is too hot. The
machine will pause its current print
job and go into cooling down mode.
During the cooling down mode, you
will hear the cooling fan running
while the display on the machine
shows COOLING DOWN.
You must wait and allow the
machine to resume printing when it
is ready.
COVER OPEN
PLS CLOSE COVER
The front cover was not completely
closed.
Close the front cover for the drum
unit.
DISCONNECTED
The other party or other party’s fax
machine terminated the call.
Try to fax or receive again or call
the other party to see what
happened.
CHECK
ORIGINAL
Originals did not feed properly or
original was too long.
Do not pull paper out until you read
Page 13-4.
MACHINE ERROR
XX
The machine has a mechanical
problem.
Turn the power off. Then call
Brother Customer Service at:
In USA:
1-866-851-2200
OUT OF MEMORY
(May occur when the
machine is used as a
printer)
The machine memory capacity has
been exceeded.
• If you have installed the
Windows® driver, try again after
setting the True Type mode to
“Print as Graphics” in the Print
menu of your application
software.
• Reduce the print resolution or
reduce the complexity of your
document.
NO RESPONSE /
BUSY
The number you called does not
answer or is busy.
Or, you may have reached a number
that is not connected to a fax
machine.
Check the number and try again.
NOT REGISTERED
The One Touch or Speed Dial
number that you accessed is not
programmed.
Set up the One Touch or Speed Dial
number.
(See Pages 7-1 and 7-2.)
13 - 2
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Error Messages
Error Message
Cause
Action
PLS OPEN COVER
A page, piece of paper, or paper clip
may be jammed inside the machine.
Open the front cover. If you see any
jammed paper or other item, gently
pull it out, then close the scanner
unit. If the error message remains,
open and close the front cover
again. If the machine cannot reset
itself and return to the date and time
prompt, it will display
MACHINE ERROR XX. Please
call Brother Customer Service and
tell them the Machine Error number
at:
In USA:
1-866-851-2200
PAPER JAM
The paper is jammed in the
machine.
Do not pull the paper out until you
see page 13-4.
TONER EMPTY
Toner cartridge is not installed.
—OR—
Toner is used up and printing is not
possible.
Reinstall the toner cartridge.
—OR—
Replace the toner cartridge with a
new one.
(See Page 13-20.)
TONER LOW
If the LCD shows TONER LOW
and the Toner Empty LED on the
control panel is blinking, you can
still print. But the toner is depleted
and the machine is telling you that
the toner will soon run out.
Order a new toner cartridge now.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 3
Document Jam
The originals did not feed properly, or were too long.
1 Lift the control panel.
2 Carefully pull the document toward
the front of the machine.
3 Close the control panel.
4 Press Stop/Exit.
Paper Jam
Before you can clear a paper jam error, you must find out where the paper is
stuck. See the following three types of paper jams.
WARNING
Do not use force to pull the jammed paper from the paper tray because you may
damage the machine and cause toner to scatter on the next printed pages.
After you use the machine, some internal parts are extremely HOT! When you
open the front or the rear cover, never touch the shaded parts shown in the
following diagram.
HOT!
Front view
13 - 4
Rear view
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper is Jammed in the Paper Cassette
1 Pull the paper cassette out of the
machine.
2 Remove any crinkled sheets.
3 Adjust the guides to fit.
4 Press down the paper to flatten it in the paper cassette.
5 Reinstall the paper cassette.
Paper is Jammed near the Drum Unit
1 Open the front cover.
2 Remove the drum unit but do not force it if it cannot be removed easily.
Instead, pull the edge of the jammed paper from the paper cassette.
3 Gently pull out the jammed paper.
4 Reinstall the drum unit.
5 Close the front cover.
Paper is Jammed in the Fuser Unit
1 Open the rear cover.
2 Pull out jammed paper. When you
have to pull paper out the back of the
machine, the fuser may get dirty with
toner powder causing the next few
printed page(s) to look messy. Print a
few copies of the test page until the
pages print clearly.
3 Close the rear cover.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 5
If You Are Having Difficulty with Your Machine
If you think there is a problem with your machine, make a copy first. If the copy
looks good, the problem is probably not your machine. Check the table below
and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing and Receiving Faxes
Condensed print and
horizontal streaks; top
and bottom of sentences
are cut off.
If your copy looks good, you probably had a bad
connection, with static or interference on the phone
line. If the copy looks bad, clean the scanner area.
If there is still a problem, call Brother Customer
Service at:
1-866-851-2200 (in USA)
Vertical streaks; black
Sometimes you may see vertical streaks/black lines
lines appear on the faxes on the faxes you receive. Either your machine’s
you receive.
primary corona wire for printing may be dirty, or
the sending party’s fax scanner may be dirty. Clean
your primary corona wire (see pages 13-19), or ask
the sender to make a copy to see if the problem is
with the sending machine.
Try receiving from another fax machine.
If the problem continues, call Brother Customer
Service at:
1-866-851-2200 (in USA)
The FAX “hears” voice
as CNG tone.
If your machine is set to Easy Receive ON, it is
more sensitive to sounds. Your machine may
mistakenly interpret certain voices or music on the
line as a calling fax machine and respond with fax
receiving tones. Deactivate the fax by pressing #51
if you are at an extension phone or press Stop/Exit
if you are at the machine or an external phone.
Try avoiding this problem by turning Easy Receive
to OFF. (See Easy Receive, Page 5-3)
Horizontal streaks; lines You may get a fax with horizontal streaks or with
missing lines. Usually this is caused by a poor telephone
are missing.
connection. Ask the other party to send the fax again.
Received faxes appear
as split or blank pages.
13 - 6
If the received data is divided and printed on two
pages or if you get an additional blank page, your
Paper Size setting may not be correct for the paper
you are using (see page 4-1). If you are using the fixed
reduction feature, check to see if the reduction ratio is
suitable for the real paper. (See page 11-3)
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Phone Line or Connections
Dialing does not work.
Check for a dial tone. Change TONE/PULSE
setting (See Setting Tone/Pulse Dialing Mode, Page
4-8). Check all line cord connections, and make
sure the curled handset cord is not in the EXT jack.
Check power cord connection. Send a manual fax
by pressing Hook—OR—by lifting the handset,
and dialing the number. Wait to hear the fax
receiving tones before pressing Fax Start.
The machine does not
answer when called.
Make sure the machine is in the correct receiving
mode for your setup (either FAX, FAX/TEL or
TAD). Check for dial tone. If possible, call your
machine to hear it answer. If there is still no
answer, check the telephone line cord connection.
Connect a standard telephone handset to the
machine telephone jack. If there is no ringing when
you call your machine, call your Telephone
Company to check the line.
There is no dial tone on
the handset.
Press Hook—OR—Lift the handset. If you hear
no dial tone, check telephone line cord connections
at the machine and wall jack. Check that the
handset curled cord is connected to the machine’s
handset jack. Test the jack with another single line
telephone. If no dial tone on the wall outlet, call
your telephone company.
Sending Faxes
Transmitting quality is
poor.
Try changing your resolution to FINE or S. FINE
(See Fax Resolution, Page 6-5). Make a copy to
verify the machine’s scanner operation.
Transmission
Verification Report
prints “Results:NG”.
There is probably temporary noise or static on the
phone line. Try sending the fax again. If the
problem continues, call the Telephone Company to
check your phone line.
The receiving party says Sometimes the resolution mode you chose when you
the picture is not clear. sent your fax was not appropriate. Send the fax again,
but try using the FINE or S. FINE mode. Also, your
machine’s scanner may be dirty, so try cleaning it.
(See page 13-18)
The receiving party says
vertical streaks appear
on the faxes they
receive.
Your machine’s scanner may be dirty or the receiving
party’s print head may be dirty. Clean your scanner
(see page 13-18), and then make a copy to check if the
problem was caused by your machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 7
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls
13 - 8
Double-ring in
FAX/TEL mode.
The machine knows the incoming call is not a fax, so
it is signaling you to answer the telephone call. Pick
up the machine handset or answer from an extension
phone and then press your machine’s Telephone
Answer Code (default setting is #51).
I have difficulty
transferring a fax call to
the machine.
If you answered at the machine, press Fax Start
and hang up immediately. If you answered at an
extension phone, press your machine’s Remote
Activation Code (default setting is 51). When
your machine answers, hang up.
I have difficulty with
custom features on a
single line.
If you have Call Waiting, RingMaster, Voice Mail,
an answering machine, alarm system or any other
custom feature on a single phone line with your fax
machine, it may create a problem sending or
receiving fax data.
If you are sending or receiving a fax message while
a custom feature signal comes through on the line,
the signal can temporarily interrupt or disrupt the
fax data. Brother’s ECM feature should help
overcome this problem. This condition is related to
the telephone system industry and is common to all
devices that send and receive information on a
single, shared line with custom features. If
avoiding a slight interruption is crucial to your
business, a separate line with no custom features is
recommended.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
General Printing Difficulties
The machine does not
print.
Check the following:
• The machine is plugged in.
• The toner cartridge and drum unit are installed
properly.
• The interface cable is securely connected
between the machine and the computer.
• Check to see if LCD is showing an error message.
(See pages 13-1 to 13-3)
The machine prints
Reset the machine. Check the primary settings in
unexpectedly or it prints your application software to make sure it is set up
garbage.
to work with your machine.
The machine prints the Your computer is not recognizing the printer input
buffer’s full signal. Please make sure to connect the
first couple of pages
printer cable correctly.
correctly, then some
pages have text missing.
The machine cannot
print full pages of a
document; An
OUT OF MEMORY
error message occurs.
Reduce the printer resolution. Reduce the
complexity of your document and try again.
Reduce the graphic quality or the number of font
sizes within your application software.
My headers or footers
appear when I view my
document on the screen,
but do not appear when I
print them.
Most laser printers have a restricted area that will
not accept print. Usually these are the first two
lines and last two lines, leaves 62 printable lines.
Adjust the top and bottom margins in your
document to allow for this.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 9
DIFFICULTY
SUGGESTIONS
Software Difficulties
“Unable to write to
LPT1” or “LPT1
already in use” error
message appears.
1. Make sure the machine is on (plugged into the
AC outlet) and that it is connected directly to the
computer using an IEEE-1284 bi-directional
parallel cable. The cable must not go through
another peripheral device (such as a Zip Drive,
“MFC is Busy” or
External CD-ROM Drive, or Switch box).
“MFC Connect Failure”
2.
Make sure the machine’s LCD screen is not
error message appears.
displaying an error message.
3. Make sure no other device drivers, which also
communicate through the parallel port, are running
automatically when you boot up the computer
(such as, drivers for Zip Drives, External CDROM Drive, etc…) Suggested areas to check:
(Load=, Run= command lines in the win.ini file or
the Startup Group)
4. Check with you computer manufacturer to
confirm that the computer’s parallel port
settings in the BIOS are set to support a bidirectional machine, i.e. (Parallel Port ModeECP).
MFC Connect Failure
If the Brother machine is not connected to your PC
and you have loaded the Brother software, the PC
will show “MFC Connect Failure” each time you
restart Windows®. You can ignore this message or
you can turn it off by deselect the AutoLoad
PopUp check box in the Brother Control Center
chapter. (See How to Turn Off AutoLoad, Page 14-2,
in On-Line Documentation (Owner’s Manual) on
the CD-ROM.)
Windows® Setup Printing Difficulties
13 - 10
I cannot print from my
application software.
Make sure the Windows® printer driver is installed
and that you selected it in your application
software.
Sometimes I get the
error message OUT OF
MEMORY when
printing certain
documents from
Windows®.
If you are using the supplied Windows® driver, turn
the error recover operation on in the Setup dialog
box and try again. Reduce the print resolution or
reduce the complexity of your document and try
again.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Paper Handling Difficulties
The Brother machine
does not load paper. The
LCD shows CHECK
PAPER or PAPER
JAM.
Check to see if the CHECK PAPER or PAPER
JAM message appears on the LCD. If so, the multipurpose sheet feeder may be out of paper or not
properly installed. If it is empty, load a new stack
of paper into the feeder. If there is paper in the
paper cassette, make sure it is straight. If the paper
is curled, you should straighten it. Sometimes it is
helpful to remove the paper, turn the stack over and
place it back into the paper cassette. Reduce the
amount of paper in the paper cassette, and then try
again. Check the manual mode is not selected in the
printer driver.
How can I load
envelopes?
You can load envelopes from the manual feed slot.
Your application software must be set up to print
the envelope size you are using. This is usually
done in the Page Setup or Document Setup menu of
your software. Refer to your application manual.
The machine does not
load transparencies.
The Outer Chute on your machine may be bent.
Please straighten the Outer Chute, and then use
transparencies again. If the machine still does not
load transparencies, call Brother Customer Service
to troubleshoot the problem with you.
Paper Handling Difficulties (Cont.)
What paper can I use?
You can use plain paper, envelopes, transparencies
and labels for laser machines. For information on
paper you can use, See Acceptable Paper, page 2-6.
How can I clear paper
jams?
See Paper Jam on page 13-4 to 13-5.
Scanning Difficulty
TWAIN Errors appear
while scanning.
Make sure the Brother TWAIN Driver is selected as
the primary source. For FAX-5750e in PaperPort®,
click File | Select Source, highlight the Brother
TWAIN Driver and click Select.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 11
DIFFICULTY
SUGGESTIONS
Copy Quality Difficulties
Vertical streaks appear
in copies.
Sometimes you may see vertical streaks on your
copies. Either the scanner or the primary corona
wire for printing is dirty. Clean them both.
(See pages 13-18 to 13-20)
Print Quality Difficulties
Printouts are too dark or
too light.
Adjust the print conditions by setting the Print Density
setting. It has been factory set to the middle position.
(See Setting the Print Density, page 5-4.)
Printed pages contain
white stripes.
You may fix this by wiping the scanner windows
with a clean soft cloth. (See Cleaning the Document
Scanner, page 13-18 and Replacing the Drum Unit,
page 13-23.) If you still see white stripes or faint
images and the LCD shows CHANGE DRUM
SOON, replace the drum unit with a new one.
Check the machine’s environment. Conditions
such as humidity and high temperatures may cause
this print defect to occur.
White Stripes or
Faint lmages
Printed pages are
stained with toner or
have vertical
stripes.
Dark Stripes or
Toner Stains
Printed pages have
white in black text and
graphic areas.
White Spots
13 - 12
Clean the machine’s interior and the primary
corona wire of the toner cartridge. (See Routine
Maintenance, page 13-18 and Cleaning the Drum
Unit, page 13-19.) Make sure that the tab of the
corona wire is at the home position. If after
cleaning, you still see dark stripes or toner stains
and the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Make sure that you use paper that meets the
specifications. Rough surface or thick media can
cause the problem. If you still see white spots and
the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Check the machine’s environment; conditions such
as high humidity may cause this situation to occur.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties (CONTINUED)
Toner scatters and stains Adjust the print conditions by setting the Print
the printed page.
Density setting. Remove the drum unit and clean
the machine’s interior. (See Routine Maintenance,
page 13-18, Cleaning the Printer, page 13-18 and
Cleaning the Drum Unit, page 13-19.) Make sure
that you use paper that meets specifications. (See
Scattering Toner
pages 2-6.) If you still have scattered toner and the
LCD shows CHANGE DRUM SOON, replace
the drum unit with a new one.
Check the machine’s environment. Conditions
such as humidity and high temperatures may cause
this print defect to occur.
The whole page is
printed black.
Wipe the electric terminals referring to page 13-18.
Also, do not use heat-sensitive paper because it
will cause this problem. After cleaning, if the
printed pages are still black and the LCD shows
CHANGE DRUM SOON, replace the drum unit
with a new one.
Black Page
Nothing is printed on
the page.
Make sure that the toner cartridge is not empty.
Wipe the electric terminals. (See Routine
Maintenance, page 13-18, Cleaning the Printer, page
13-18 and Cleaning the Drum Unit, page 13-19.)
Make sure that a torn piece of paper does not
remain on the scanner window.
White page
Printed pages are
marked at regular
intervals.
Example of Regular
Marks
Marks may disappear by themselves. Try copying
multiple pages to clear this problem. Marks may
occur if the machine has not been used for a long time.
A possible cause is that the surface of the drum is
scratched. You must then replace the drum unit with
a new one. If the marks do not disappear, it may be
that the drum was marked or damaged by excessive
exposure to light. In this case, replace the drum unit
with a new one.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 13
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties (CONTINUED)
Printed pages are
blurred at the center or
at either edge.
Blurred Page
Ghost images appear on
the printed page.
Certain environmental conditions such as humidity
and high temperatures may cause this condition to
occur. Make sure the machine is placed on a flat,
horizontal surface. Remove the drum unit with the
toner cartridge installed. Try rocking them from side
to side. You may clear a blurred page by wiping the
scanner windows with a clean soft cloth. (See
Routine Maintenance, page 13-18, Cleaning the
Printer, page 13-18 and Cleaning the Drum Unit,
page 13-19.) If a blurred page occurs after cleaning
and the LCD shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Adjust the print conditions by setting the Print
Density setting, page 5-4. Make sure you use paper
that meets the specifications. Rough surfaces or
thick media can cause a ghost image.
Ghost Images
Note
The drum unit is a consumable item and it is necessary to replace it periodically.
13 - 14
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Packing and Shipping the Machine
Whenever you transport the machine, use the packing materials that came with
your machine. Also, follow the steps below to pack the machine so it won’t be
damaged, which would void the machine’s warranty.
1 Remove the telephone line cord and unplug the machine from the AC outlet.
2 Open the front cover.
3 Remove the drum unit.
Caution
Remove the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
4 Place the drum unit and toner
cartridge assembly into the plastic bag
and seal the bag.
5 Close the front cover. Fold down the
front output bin extension. Remove
the telephone line cord, document
tray, document support, handset, and
handset cord, and pack them.
6 If Cassette #2 is
connected, unplug
the modular cable
from the modular
jack of the Brother
machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 15
7 If you have the Cassette #2 option, carefully pick up the machine and remove
Cassette #2 to pack it separately.
Cassette #2
8 Pack additional parts (cord, paper cassette, printed materials) in the carton.
Bottom
Layer
Note
If you are returing the machine to Brother as part of the Exchange Service, pack
only the machine. Keep all separate parts to use with your “Exchange” machine.
Caution
Be sure to take out any optional memory upgrade boards or network cards
before packing the machine.
13 - 16
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Top
Layer
Middle
Layer
9 Close the carton and tape it shut.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 17
Routine Maintenance
Keep your machine in optimum condition by cleaning it on a regular basis. It is
a good idea to clean the drum unit during this routine. Avoid using thinners or
other organic solvents and do not use water.
Cleaning the Document Scanner
1 Unplug the telephone line, and then the power cord.
When you reconnect these lines later, connect the power cord first, and then the
telephone line.
2 Lift the control panel cover.
3 Clean the white bar and glass cover
under the white bar.
Moisten a small, clean, soft, lint-free
cloth with isopropyl alcohol and
carefully remove dirt from the glass
cover and the white bar.
Cleaning the Printer
Caution
■ Do not use isopropyl alcohol to remove dirt from the control panel. It maxy crack the
panel.
■ Do not use isopropyl alcohol to clean the scanner window.
■ Do not touch the scanner window with your finger.
■ The drum unit contains toner, so handle it carefully. If toner scatters and your hands
or clothes get dirty, immediately wipe or wash it off with cold water.
1 Open the front cover.
2 Remove the drum unit assembly.
13 - 18
TROUBLESHOOTING AND ROUTINE MAINTENANCE
WARNING
Just after you have used the machine, some internal parts of the machine are
extremely HOT! When you open the front cover of the machine, never touch
the shaded parts as shown in the diagram below.
HOT!
3 Gently clean the scanner window by wiping with a clean soft dry cloth. Do not
use isopropyl alcohol.
Scanner Window
Cleaning the Drum Unit
We recommend placing the drum unit on a drop cloth or large disposable paper
to avoid spilling and scattering toner.
1 Clean the primary corona wire inside the drum unit by gently sliding the tab
from right to left several times.
2 Return the tab and snap it into the Home position (▼).
Corona Wire
Tab
Home Position (
)
Caution
If the tab is not at the Home position, printed pages may have vertical stripes.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 19
3 Reinstall the drum unit into the machine.
(See Replacing the Drum Unit, Page 13-23.)
4 Close the front cover.
5 Plug in the power cord first, and then plug in the telephone cord.
Replacing the Toner Cartridge
The machine can print up to 6,000 pages using a high yield toner cartridge.
When the toner cartridge is running low, the display shows TONER LOW. The
machine is supplied with a standard toner cartridge that must be replaced after
approximately 3,000 pages. Actual page count will vary depending on your
average document type (i.e., standard letter, detailed graphics).
It is a good idea to keep a new toner cartridge ready for use when you see the
toner low warning.
Discard the used toner cartridge according to local regulations, keeping it
separate from domestic waste. Be sure to seal the toner cartridge tightly so toner
powder does not spill out of the cartridge. If you have questions, call your local
waste disposal office.
We recommend that you clean the machine when you replace the toner
cartridge.
Toner Empty Indicator
When the toner cartridge is running low, the LCD shows TONER LOW and
the Toner Empty icon on the control panel flashes on and off to indicate the
toner is low.
Toner Empty Icon
LCD
The Toner Empty icon appears and the LCD shows TONER EMPTY. Once
this icon appears, your machine will not resume printing until you install a new
toner cartridge.
13 - 20
TROUBLESHOOTING AND ROUTINE MAINTENANCE
WARNING
Just after you use the machine, some internal parts of the machine will be
extremely HOT! So, never touch the shaded parts shown in the illustration.
HOT!
1 Open the front cover and pull out the drum unit.
Place the drum unit on a drop cloth or large piece of disposable paper to avoid
spilling and scattering the toner.
2 Hold down the lock lever on the right as you pull the toner cartridge out of the
drum unit.
Lock
Lever
Caution
Handle the toner cartridge carefully. If toner scatters on your hands or clothes,
immediately wipe it off or wash it with cold water.
3 Unpack the new toner cartridge. Place the used toner cartridge into the
aluminum bag and discard it according to local regulations.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 21
Caution
■ Wait to unpack the toner cartridge until immediately before you install it into the
machine. If a toner cartridge is left unpacked for a long period of time, the toner life
is shortened.
■ You can use only a genuine Brother Toner Cartridge (QPTN85), which is
specially formulated to ensure top print quality. Using another brand of toner cartridge
may void your machine’s warranty. Warranty coverage does not apply to problems
caused by the use of 3rd party Toner, 3rd party Toner cartridge or 3rd party Drum unit.
4 Gently rock the toner cartridge
from side to side five or six times
to distribute the toner evenly
inside the cartridge.
5 Remove the protective cover.
6 Install the new toner cartridge
into the drum unit until it clicks
into place.
Drum Unit
Toner Cartridge
7 Clean the primary corona
wire inside the drum unit by
gently sliding the blue tab
from right to left several
times. Return the blue tab to
the Home position before
reinstalling the drum unit
assembly.
13 - 22
Corona Wire
Tab
Home Position (
TROUBLESHOOTING AND ROUTINE MAINTENANCE
)
8
Reinstall the drum unit and close the
front cover.
Replacing the Drum Unit
The machine uses a drum unit to create print images on paper. If the LCD shows
CHANGE DRUM SOON, the drum unit is near the end of its life and it is time
to purchase a new one.
Even if the LCD shows CHANGE DRUM SOON, you may be able to continue
printing without having to replace the drum unit for a while. However, if there
is a noticeable deterioration in the output print quality (even before
CHANGE DRUM SOON is shown), then the drum unit should be replaced.
You should clean the machine when you replace the drum unit.
(See Page 13-19.)
Caution
When removing the drum unit, handle it carefully because it contains toner. If
toner scatters and your hands or clothes get dirty, immediately wipe or wash
with cold water.
The drum unit is a consumable item, and it is necessary to replace it
periodically. There are many factors that determine the actual drum life, such
as temperature, humidity, type of paper and how much toner you use for the
number of pages per print job. The estimated drum life is up to 20,000 pages.
The actual number of pages your drum will print may be significantly less than
these estimates. Because we have no control over the many factors that
determine the actual drum life, we cannot guarantee a minimum number of
pages that will be printed by your drum.
WARNING
Just after you have used the
machine, some internal parts
of the machine are extremely
HOT! So please be careful.
HOT!
Follow these steps to replace
the drum unit:
TROUBLESHOOTING AND ROUTINE MAINTENANCE
13 - 23
1 Open the front cover.
2 Remove the old drum unit.
Place the drum unit on a drop cloth or
disposable paper to avoid scattering
toner.
3 Hold down the lock lever on the right
and pull the toner cartridge out of the
drum unit assembly.
(See Replacing the Toner Cartridge,
Page 13-20.)
Lock
Lever
Discard the used drum unit according to local regulations, keeping it separate
from domestic waste. Be sure to seal the drum unit tightly so toner powder does
not spill out of the unit. If you have questions, call your local waste disposal
office.
4 Wait to unpack the new drum unit until immediately before installing it. Place the old
drum unit into the aluminium bag, and then discard it according to local regulations.
5 Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner
Cartridge, Page 13-20.)
6 Reinstall the new drum unit, keeping the front cover open.
7 Press Clear.
8 Press 1 and when the LCD shows ACCEPTED, REPLACE DRUM?
and then close the front cover.
1.YES
2.NO
Caution
If toner scatters and your hands or clothes get dirty, immediately wipe off or
wash with cold water.
Checking the Drum Life
You can see the percentage of the drum’s life that remains available.
1 Press Menu, 2, 0, 3.
2 For five seconds, the LCD shows the available
percentage of drum life.
3.DRUM LIFE
DRUM LIFE
REMAINING:70%
Even if the remaining drum life is 0%, you may continue to use the drum unit
until you have a print quality problem.
13 - 24
TROUBLESHOOTING AND ROUTINE MAINTENANCE
14 Important Information
14
Standard Telephone and FCC Notices
These notices are in effect on models sold and used in
the United States only.
This equipment is hearing aid compatible.
When programming emergency numbers and making test calls to
emergency numbers:
■ Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
■ Perform these activities in the off-peak hours, such as early morning or late
evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone
company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premises wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected
to one line should not exceed five (5). To be certain of the number of devices
you may connect to your line, as determined by the REN, you should contact
your local telephone company to determine the maximum REN for your calling
area. If your FAX-4100, FAX-4750e or FAX-5750e damages the telephone
line, the telephone company may discontinue your service temporarily. If
possible, they will notify you in advance. But if advanced notice is not practical,
you will be notified as soon as possible. You will be informed of your right to
file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
IMPORTANT INFORMATION
14 - 1
If you experience trouble with your FAX-4100, FAX-4750e or FAX-5750e,
please contact a Brother Authorized Service Center for information on obtaining
service or repair. The telephone company may ask that you disconnect this
equipment from the line until the problem has been corrected or until you are
sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your machine, contact Brother
Customer Service. (See Brother Numbers, page i)
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
Laser Safety
This equipment is certified as a Class I laser product under the U.S. Department
of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. This
means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within
protective housings and external covers, the laser beam cannot escape from the
fax machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations for
laser products manufactured on and after August 2, 1976. Compliance is
mandatory for products marketed in the United States. One of the following
labels on the back of the machine indicates compliance with the FDA
regulations and must be attached to laser products marketed in the United States.
Manufactured
BROTHER CORP. (ASIA) LTD.
BROTHER BUJI NAN LING FACTORY
Gold Garden Industry, Nan Ling Village, Buji, Rong Gang, Shenzhen, China.
This product complies with FDA radiation performance standards,
21 CFR Subchapter J.
14 - 2
IMPORTANT INFORMATION
WARNING
Use of controls, adjustments or performance of procedures other than those
specified in this manual may result in hazardous invisible radiation exposure.
Caution
Changes or modifications not expressly approved by Brother Industries, Ltd.
may void the user’s authority to operate the equipment.
Internal laser radiation
Max. Radiation Power
Wave Length
Laser Class
5 mW
760 - 810 nm
Class IIIb (Accordance with 21 CFR Part 1040.10)
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible
Party:
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: FAX-4100
FAX-4750e
FAX-5750e
comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may
cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this
equipment does cause harmful interference to radio or television reception, which
can be determined by turning the equipment off and on, the user is encouraged to
try to correct the interference by one or more of the following measures:
■ Reorient or relocate the receiving antenna.
■ Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Ask the dealer or an experienced radio/TV technician for help.
IMPORTANT INFORMATION
14 - 3
Important
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
Industry Canada Compliance Statement
(For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Warranty
You use the IEEE-1284 shielded parallel cable provided by Brother Industries,
Ltd. (See Ordering Accessories and Supplies, page ii.)
International ENERGY STAR® Compliance
Statement
As an ENERGY STAR® Partner, Brother Industries,
Ltd. has determined that product meets the
ENERGY STAR® guidelines for energy efficiency.
Important Safety Instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product on an unstable cart, stand, or table. The product may
fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for
ventilation. To ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or over a radiator or
heater. This product should never be placed in a built-in installation unless
proper ventilation is provided.
7 This product should be operated from the type of power source indicated on the
label. If you are not sure of the type of power available, ask your dealer or local
power company.
14 - 4
IMPORTANT INFORMATION
8 This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will fit into only a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, contact
your electrician to replace your obsolete outlet. Do not defeat the purpose of the
grounding-type plug by using an adapter.
9 Do not allow anything to rest on the power cord. Do not place this product where
people can walk on the cord.
10 If an extension cord is used with this product, make sure that the total ampere
ratings on the products plugged into the extension cord do not exceed the
extension cord ampere rating. Also, make sure that the total of all products
plugged into the wall outlet does not exceed 15 amperes (USA only).
11 Never push objects of any kind into this product through cabinet slots, since they
may touch dangerous voltage points or short out parts resulting in the risk of fire
or electric shock. Never spill liquid of any kind on the product.
12 This product does not have an ON/OFF switch. Therefore, it is very important
that you have easy access to the main plug and the main socket to which the plug
is connected, in case the main power to the Brother machine must be
disconnected quickly.
13 Unplug this product from the wall outlet and refer servicing to Authorized
Service Personnel under the following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the operating
instructions. Improper adjustment of other controls may result in damage
and will often require extensive work by a qualified technician to restore
the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating a need
for service.
14 Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points and/or other risks, and may void
your warranty. Refer all servicing to Authorized Service Personnel. A list of
Authorized Service Centers has been included for your convenience, or you may
contact Customer Service for your nearest Brother Authorized Service Center.
(See Brother Numbers, page i. )
15 To protect your product against power surges, we recommend the use of a power
protection device (Surge Protector).
IMPORTANT INFORMATION
14 - 5
16 When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons,
including the following:
• Do not use this product near water (for example, near a bathtub, sink,
swimming pool or in a wet basement).
• Do not use the machine’s telephone during an electrical storm (there is the
remote possibility of an electrical shock) or to report a gas leak in the
vicinity of the leak.
• Use only the power cord indicated in this manual.
Trademarks
Brother is a registered trademark of Brother Industries, Ltd.
The Brother logo is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother Industries, Ltd.
© Copyright 1996–2002 Brother Industries, Ltd. All rights reserved.
TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.
Windows and Windows NT, Microsoft, MS-DOS, Excel and Word are
registered trademarks of Microsoft in the U.S. and other countries.
NT is a trademark of Northern Telecom Limited.
Macintosh and Quick Draw are registered trademarks and iMac, iBook and
TrueType are trademarks of Apple Computer, Inc.
Centronics is a trademark of Genicom Corporation.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko
Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID are
trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other terms and brand and product names mentioned in this manual
are registered trademarks of their respective companies.
14 - 6
IMPORTANT INFORMATION
Glossary
G
ADF (Automatic Document Feeder) Originals can be placed in the ADF and scanned one
at a time automatically.
Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory,
in numerical order.
automatic fax transmission Sending a fax without picking up the handset or pressing Hook.
Automatic Redial If the fax did not go through because the line was busy, the Brother machine
redials the number.
Auto Reduction Reduces the size of incoming faxes.
Backup Print (Not available for FAX-4100) Sets your Brother machine to print a copy of
faxes that are received and stored in memory.
Batch Transmission As a cost savings feature, all delayed faxes to the same fax number will
be sent as one transmission.
Beeper The sound the keys make when they are pressed, an error occurs or a document has been
received or transmitted.
Beeper Volume Volume setting for the beep when you press a key or make an error.
Broadcasting The ability to send the same fax message to more than one location.
Caller ID A service purchased from the Telephone Company that lets you see the number (or
name) of the party calling you. Your Brother machine stores the latest callers so you can print
a Log, view caller information, register selected callers as auto dial numbers.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to
tell the receiving machine that a fax machine is calling.
communication error (or Comm. Error) An error during fax sending or receiving, usually
caused by line noise or static.
coding method Method of coding the information contained in an original. All fax machines
must use a minimum standard of Modified Huffman (MH). Your Brother machine is capable
of greater compression methods: Modified Read (MR) Modified Modified Read (MMR) and
Joint Bi-level Image export working Group (JBIG) if the receiving machine has the same
capability.
compatibility group The ability of one fax unit to communicate with another. Compatibilty is
assured between ITU-T Groups.
Contrast A setting that compensates for dark or light originals, by lightening dark documents
or darkening light originals.
G-1
Cover Page Prints a page at the other party’s machine that contains the sender and recipient’s
name and fax number, number of pages and comment. You can generate an electronic cover
page at the other end with pre-programmed information from memory or you can print a
sample cover page to fax with your original.
Cover Page Message The comment that is on the Cover Page. This is a programmable
feature.
Delayed Fax Sends your fax at a later time that day.
Delayed Timer You can program a certain time each day that all delayed faxes will be sent on
a first come/first served basis.
Distinctive Ring A service purchased from your telephone company that provides another
phone number on an existing phone line. The Brother machine uses the new number to
simulate a dedicated fax line.
drum unit A printing device for your machine.
Dual Access Your Brother machine can scan outgoing faxes or scheduled jobs into memory at
the same time it is sending a fax or receiving or printing an incoming fax.
Easy Receive Enables your Brother machine to respond to CNG tones if you interrupt a fax
call by answering it.
ECM (Error Correction Mode) Detects errors during fax transmission and automatically
resends the page(s) that had an error.
extension phone A telephone on the fax number that is plugged into a separate wall jack.
external phone A TAD (telephone answering device) or telephone that is plugged into the
EXT jack of your Brother machine.
F/T Ring Time The length of time the Brother machine rings (when the receive mode setting is
FAX/TEL) to notify you to pick up a voice call that it answered.
Fax Activity Report Lists information about the last 200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.
Fax Receive Code Press this code ( 51) when you answer a fax call from an extension or
external phone.
Fax Storage You can print stored faxes later, or retrieve them from another location using Fax
Forwarding, Paging, or Remote Retrieval commands.
FAX/TEL You can receive faxes and telephone calls. Do not use this mode if you are using a
telephone answering device (TAD).
fax tones The signals sent by sending and receiving fax machines while communicating
information.
Fine Mode Resolution is 203 × 196 dpi. It is used for small print and graphs.
gray scale The shades of gray available for copying and faxing photographs.
Group number A combination of One Touch and Speed Dial numbers that are stored on a One
Touch key for Broadcasting.
Help List By pressing the Reports key and 1, you can get a printout of the complete Menu so
you can use it to program your Brother machine when you do not have the Owner’s Manual
with you.
G-2
Interval The preprogrammed time period between automatically printed Fax Activity Reports.
You can print Activity Reports on demand without interrupting this cycle.
LCD (liquid crystal display) The LCD screen on the Brother machine that shows interactive
messages during On-Screen Programming and defaults to the date and time when the machine
is idle.
manual fax When you press Hook—OR—lift the handset so you can hear the receiving fax
machine answer before you press Fax Start to begin transmission.
Menu mode Programming mode for changing the settings of your Brother machine.
Multi-Function Link® Pro Suite software (Not available for FAX-4100 and FAX-4750e)
Turns your Brother machine into a printer and a scanner and enables PC faxing using the
Brother machine.
One Touch Keys on the Brother machine’s control panel where you can store numbers for easy
dialing. You must use a separate key for each number.
Out of Paper Reception Receives faxes into the machine’s memory when the machine is out
of paper.
Overseas mode Makes temporary changes to the fax tones to accommodate noise and static
on overseas phone lines.
Paging Feature enables your fax unit to call your pager when a fax message is received into its
memory.
Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and
Speed Dial numbers.
Photo mode A resolution setting that uses varying shades of gray for the best representation of
photographs.
Polling The process of a fax machine calling another fax machine to retrieve waiting fax
messages.
Pulse A form of dialing on a telephone line.
Real Time Transmission When memory is full, send documents in real time.
Remaining Jobs You can check which jobs are waiting in memory and cancel jobs
individually.
Remote Activation Allows you to transfer a fax call, answered at an external or extension
phone, to the Brother machine.
Remote Retrieval Access The ability to access your Brother machine remotely from a touch
tone phone.
Remote Retrieval Access Code The four-digit code (159 ) that allows you to call your
Brother machine to retrieve fax messages or change fax storage settings.
Resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and
Photo.
Ring Delay The number of rings before the Brother machine answers in FAX mode.
Ring Volume Volume setting for the Brother machine’s ring.
scanning The process of sending an electronic image of an original paper document into your
computer.
G-3
ScanSoft® PaperPort® for Brother (Not available for FAX-4100 and FAX-4750e)
Document management application where you can view received faxes and scanned originals.
ScanSoft® TextBridge® OCR (Not available for FAX-4100 and FAX-4750e)
Optional Character Recognition (OCR) software that converts a scanned image of text into
text you can edit in your word processing application.
Search You can scroll through an alphabetical listing on the LCD of the One Touch and Speed
Dial numbers you stored.
Speaker Volume You can set the volume when your Brother machine is on Hook.
Speed Dial A preprogrammed number for easy dialing. You must press the Speed Dial button
and then a three-digit code (two-digit code for FAX-4100) to start the dialing process.
Standard resolution 203 × 98 dpi. It is used for regular size text and quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It includes the
sender’s name and fax number.
Super Fine resolution 203 × 392 dpi. Best for very small print and line art.
TAD (telephone answering device) You can connect an external TAD to the EXT. jack for
EXT. TEL/TAD mode.
Telephone Answer Code (FAX/TEL mode only) When the Brother machine answers a
voice call, it double-rings. You can pick up at an extension or external phone by pressing this
code (#51).
temporary settings You can select certain options for each fax transmission or copy you
make without changing the default settings.
Tone A form of dialing on the telephone line used for Touch Tone telephones.
toner cartridge Accessory that holds toner for the drum unit on Brother laser models.
Toner Save A process of affixing less toner to the page to extend the life of the toner cartridge.
This will make the print on received documents significantly lighter.
transmission The process of sending documents over the phone lines from your Brother
machine to the receiving fax machine.
Transmission Verification Report A listing of each transmission, showing caller ID, date,
time, and number of pages.
True Type fonts The fonts that are used in the Windows ® operating systems. If you install the
Brother True Type fonts, more types of fonts will be available for Windows ® applications.
User Settings List Printed report of your Brother machine’s settings.
G-4
S
Specifications
S
Product Description
The FAX-4100 and FAX-4750e are plain paper fax models.
The FAX-5750e is a plain paper fax model with PC interface.
General
Memory Capacity
8MB
Paper
Paper Specifications for the Cassette
Cut Sheet
Basis Weight:
16 to 28 lb. (60 to 105 g/m2)
Caliper:
0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
Manual Feed Slot
Cut Sheet
Envelopes
Basis Weight:
16 to 43 lb.
(60 to 161 g/m2)
20 to 24 lb.
(75 to 90 g/m2)
Caliper:
0.003 to 0.008 inches.
(0.08 to 0.2 mm)
0.003 to 0.005 inches.
(0.084 to 0.14 mm)
Moisture Content:
4% to 6% by weight
4% to 6% by weight
Copy
Copy Speed
up to 15 pages/minute (letter or A4 size paper)
Multiple Copies
Stacks up to 99 pages
Sorts copies
Enlarge/Reduce
50% to 200% (in increments of 1%)
Resolution
600 dpi class
PRODUCT DESCRIPTION
S-1
Fax
Compatibility
Coding System
ITU-T Group 3
MH/MR/MMR (FAX-4100)
MH/MR/MMR/JBIG (FAX-4750e, FAX-5750e)
Modem Speed
14400/12000/9600/7200/4800/2400 (FAX-4100)
Automatic Fallback
33600/31200/28800/26400/24000/19200/16800/14400/
12000/9600/7200/4800/2400 (FAX-4750e, FAX-5750e)
Automatic Fallback:
Document Input Width
5.8 inches to 8.5 inches (148 mm to 216 mm)
Document Input Length 3.9 inches to 14.1 inches (100 mm to 360 mm)
Printing Width
8.2 inches (208 mm)
Scanning Width
8.15 inches (207 mm)
Automatic Document
Up to 30 pages*
Feeder (ADF)
With Conditions: Up to 50 pages*
Paper Cassette
250 sheets (20 lb)
Gray Scale
64 levels
Polling Types
Standard or Sequential
Contrast Control
Automatic/Super Light/Super Dark
(Manual setting using control panel keys)
Resolution • Horizontal 203 dot/inch (8 dot/mm)
• Vertical
Standard—98 line/inch (3.85 line/mm)
Fine, Photo—196 line/inch (7.7 line/mm)
Superfine, Photo—392 line/inch (15.4 line/mm)
LCD (Liquid Crystal Display) 16 characters × 2 Lines
One Touch dial
32 stations
Speed Dial
100 stations (FAX-4100)
200 stations (FAX-4750e, FAX-5750e)
Up to 182 locations; Up to 6 Groups (FAX-4100)
Broadcasting
Up to 282 locations; Up to 6 Groups
(FAX-4750e, FAX-5750e)
Memory Transmission
Up to 400 pages**
Up to 500 pages***
Automatic Redial
3 times at 5 minute intervals
Up to 500 pages** (FAX-4100)
Out of Paper Reception
Up to 600 pages*** (FAX-4750e, FAX-5750e)
Speaker Type
Monitor
Auto Answer
0, 1, 2, 3 or 4 rings
*
Using standard 17 lb to 24 lb paper.
**
“Pages” refers to the “Brother Standard Chart No.1” with MMR Coding
System and Standard Resolution.
*** “Pages” refers to the “Brother Standard Chart No.1” with JBIG Coding
System and Standard Resolution.
Specifications and printed materials are subject to change without prior notice.
S-2
FAX
Scanner (Not available for FAX-4100.
Option for FAX-4750e. Standard for 5750e.)
Scanner operations are not available for FAX-4100.
TWAIN Compliant
Document Size
Yes
ADF Width: 5.8" to 8.5" (148 mm to 216 mm)
ADF Length: 3.9" to 14.1" (100 mm to 360 mm)
Resolution
Up to 9,600 × 9,600 (interpolated)
Up to 300 × 600 (optical)
Scanning/Printing Width 8.15 inches (208 mm)
Automatic Document
Up to 30 pages*
Feeder (ADF)
With Conditions: Up to 50 pages*
Gray Scale
256 levels
Consumable Items
Toner cartridge Life Expectancy:
Up to 6,000 pages/high yield toner cartridges
Up to 3,000 pages/standard toner cartridges
(when printing letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending upon the type of average print job.
Drum Unit Life Expectancy: up to 20,000 pages
There are many factors that determine the actual drum life, such as temperature,
humidity, type of paper, toner you use and number of pages per print job.
Electrical and Environment
Temperature
Humidity
Warm-Up
First Print
Power Source
Operating 50 - 90.5° F (10 - 32.5° C)
Storage
32 - 104° F (0 - 40° C)
Operating: 20 to 80% (without condensation)
Storage:
20 to 80% (without condensation)
Max. 25 seconds at 73.4° F (23° C)
15 seconds (using Letter size paper in paper
cassette)
120V AC 50/60Hz (USA and Canadian Version
Only)
SCANNER (NOT AVAILABLE FOR FAX-4100. OPTION FOR FAX-4750E. STANDARD FOR 5750E.)
S-3
Power Consumption
Noise
Dimensions
Weight
Average Operating (Copying): 350 W (25° C)
Peak:
940 W
Sleep Mode: 10 W or less
Stand by: 70 W or less (25° C)
Operating: 53 dB A or less
Stand by: 30 dB A or less
FAX-4100 and FAX-4750e:
17.1 × 17.4 × 12.7 inches (435 × 442 × 323 mm)
FAX-5750e:
17.1 × 17.4 × 17 inches (435 × 442 × 432 mm)
FAX-4100 and FAX-4750e:
26.4 lbs/(12.0kg) (Without Carton)
FAX-5750e:
34.3 lbs/(15.5 kg) (Without Carton)
Printer
Emulation
All models
FAX-5750e
Brother Printing System for Windows®
PCL 5e (Emulation mode of HP LaserJet 5P)
Printer Driver
Windows® 95/98/98SE/Me/2000/XP and
Windows NT® Workstation Version 4.0 driver
supporting Brother Native Compression mode
and bi-directional capability
Apple® Macintosh® QuickDraw® Driver for
OS 8.5-9.2/OS X v.10/10.1
Interface
Bi-directional parallel (IEEE-1284);
USB (Universal Serial Bus) 1.1
Print Method
Electrophotography by semiconductor laser
beam scanning
Resolution
600 dots/inch
Print Quality
Normal printing mode
Economy printing mode (saves up to 50% of the
normal toner usage)
Print Speed
Up to 15 pages/minute (when loading letter size
paper from paper cassette)
Output Tray Paper Capacity 150 sheets
S-4
Manual Feed Slot
Custom size paper (2.75” × 5 to 8.5” × 14”)
Envelopes (DL, C5, Com10, Monarch)
Handles these Paper
Sizes and Types
Letter, Legal, A4, B5, A5, Executive, OHP
Envelopes, Labels, Organizer
PRINTER
TrueType Fonts on CD-ROM
35 TrueType compatible soft-fonts for Windows® on the bundled CD-ROM.
(Available only for FAX-5750e.)
Computer Requirements
Minimum System Requirements
Computer Platform
& Operating System Version
95, 98, 98SE
Pentium 75MHz
Me
Pentium 150MHz
NT Workstation 4.0
Pentium 75MHz
2000 Professional
Pentium 133MHz
XP*
Pentium 233MHz
®
Windows
Operating
Systems
Processor
Minimum Recommended Available Hard
Minimum Speed
RAM
RAM
Disk Space
®
24MB
32MB
32MB
64MB
50MB
64MB
128MB
OS 8.5 – 8.51 (Printing Only)
Apple
iMacTM/iBookTM/
G3/G4 Operating
Systems
OS 8.6 – 9.2
(Printing and Scanning)
All base models meet minimun requirements
50MB
Mac OS X v.10/10.1 (Printing Only)
®
®
NOTE: USB is not supported under Windows 95 or Windows NT 4.0
All registered trademarks referenced herein are the property of their respective companies.
PRINTER
S-5
Parallel Interface Specifications
Interface Connector
Printer Side:
Amphenol FCN-685J036-L/X or equivalent
A shielded cable should be used.
Pin Assignment
Pin No.
Signal
Direction
Pin No.
Signal
Direction
1
DATA STROBE
Input
19
0V(S.G.)
-
2
DATA 1
Input
20
0V(S.G.)
-
3
DATA 2
Input
21
0V(S.G.)
-
4
DATA 3
Input
22
0V(S.G.)
-
5
DATA 4
Input
23
0V(S.G.)
-
6
DATA 5
Input
24
0V(S.G.)
-
7
DATA 6
Input
25
0V(S.G.)
-
8
DATA 7
Input
26
0V(S.G.)
-
9
DATA 8
Input
27
0V(S.G.)
-
10
ACKNLG
Output
28
0V(S.G.)
-
11
BUSY
Output
29
0V(S.G.)
-
12
PE
Output
30
0V(S.G.)
-
13
SLCT
Output
31
INPUT PRIME
Input
14
AUTO FEED
Input
32
FAULT
Output
15
N.C.
-
33
N.C.
-
16
0V (S.G.)
-
34
N.C.
-
17
0V (S.G.)
-
35
N.C.
-
18
+5V
-
36
SLCT IN
Input
USB (Universal Serial Bus) Interface Specifications
Pin Assignment
Pin No.
Signal
1
Vol (+5V)
2
- Data
Serial Data -
3
+ Data
Serial Data +
4
Ground
S-6
PRINTER
Resident Fonts (For FAX-5750e Only)
The following bitmapped fonts are resident in the machine.
Brougham 10 (12 point)
upright/normal
Brougham 12 (10 point)
upright/normal
Letter Gothic 16.66 (8.5 point) upright/normal
(Portrait and Landscape are available for the above.)
Symbol Sets/Character Sets
*HP mode
• ISO14 JIS ASCII
• Roman 8
• ISO57 Chinese
• ISO Latin 1
• ISO11 Swedish
(ECMA-94)
• HP Spanish
• ISO60 Norwegian 1
• ISO17 Spanish
• ISO61 Norwegian 2
• ISO10 Swedish
• ISO4 UK
• ISO16 Portuguese
• ISO25 French
• ISO84 Portuguese
• ISO69 French
• ISO85 Spanish
• HP German
• PC-8
• ISO21 German
• PC-8 D/N
• ISO15 Italian
• PC-8 Turkish
• ISO6 ASCII
• PC-850
• Legal
• PC-852
• ISO2 IRV
• PC-860
• PC-863
• PC-865
If you want to know which characters are in each symbol/character set, print the
CHARSETS.PRN file from “The Print Form” option in the Direct Access
Menu of the Remote Printer Console Program.
PRINTER
S-7
The following table shows characters available only in the corresponding
character set. The numbers at the top of the table are code values with which
characters are to be replaced in the Roman 8 character set. For other characters,
see character set of Roman 8.
S-8
PRINTER
Index
A
access codes for dialing, storing 7-7
accessories and supplies ii
ADF (automatic document feeder) 6-1
assembly 2-3
document tray 2-4
document wire 2-4
drum unit 2-3
grounded three-prong plug 2-9
handset 2-9
loading paper 2-7
power cord 2-9
telephone line code 2-9
Toner Cartridge 2-3
automatic
dialing 7-5
fax receive 5-1
fax redial 6-2
transmission 6-2
automatic fax receive 5-1
B
Backup Print 9-3
Broadcasting 7-6
setting up Groups for 7-3
Brother
accessories and supplies ii
Brother numbers i
Brother Solutions Center i
Customer Service i
fax-back system i
Frequently Asked Questions (FAQs) i
on the World Wide Web i
product Support i
Test Sheet, sending 1-2
warranties
Canada vi
Notice-Disclaimer of Warranties iii
USA iv, v
C
Caller ID 8-3
canceling
fax forwarding 9-1, 9-5, 9-6
fax jobs in memory 5-8
jobs awaiting redial 6-4
paging 9-5
cleaning (routine maintenance)
drum unit 13-19
printer 13-18
scanner 13-18
computer requirements S-5
Connecting
external answering machine 2-10
external telephone 2-10
control panel keys 1-3
converting telephone wall outlets 2-12
copy
contrast 11-4, 11-8
default settings 11-7
enlarging 11-3
keys 11-1
multiple 11-1
photographs 11-4, 11-7
quality 13-12
reducing 11-3
scannable area 11-1
single 11-1
sorting 11-5
temporary settings 11-2
using ADF 6-1
cover page
composing 6-6
custom comments 6-7
for all faxes 6-8
for next fax only 6-7
printed form 6-8
credit card numbers, storing 7-7
custom telephone features 2-14, 13-8
Customer Service i
INDEX
I-1
D
date and time, setting 4-2
dialing
access codes 7-7
automatic fax redial 6-2
credit card numbers 7-7
fax redial 7-7
Groups 7-6
manually 7-4
mode (for Canada) 4-8
One Touch numbers 7-5
Search 7-4
Speed Dial numbers 7-5
drum unit
checking life remaining 13-24
installing 2-3
replacing 13-23
Dual Access 6-3
E
ECM (Error Correction Mode) 1-6
emergency numbers 14-1
entering text 4-4
error messages on LCD 13-1
CHECK PAPER 13-1
COMM. ERROR 13-1
NOT REGISTERED 13-2
OUT OF MEMORY 13-2
extension telephones, using 5-5
external answering machine 2-11
external telephone connecting 2-10
F
fax
codes
Fax Receive Code 5-5
Remote Retrieval Access Code 9-4
Telephone Answer Code 5-5
Fax Forwarding
changing remotely 9-5, 9-6
programming a number 9-1
setting up at machine 9-1
I-2
INDEX
fax receive 5-1
Fax Storage
printing from 5-6
setting 9-3
fax, stand-alone
receiving 5-1
difficulties 13-6
erasing from memory 9-5
forwarding 9-1, 9-5
polling 5-7
printing from memory 5-6
reducing to fit on paper 5-3
retrieving from a remote site 9-6
sending 6-5
automatic fax redial 6-2
automatic transmission 6-2
Broadcasting 7-6
canceling jobs in memory 6-4
contrast 6-5
delayed 6-10
from memory (Dual Access) 6-3
in real time 6-3
manual transmission 6-2
overseas 6-9
polling 6-11
resolution 6-5
timer for delayed sending 6-9
using multiple settings 6-2
FAX/TEL mode 5-1, 5-2
answering at extension phones 5-5
double-ringing (voice calls) 5-2
Easy Receive 5-3
FAX Receive Code 5-5
receiving faxes 5-5
Setting F/T Ring Time 5-2
Setting Ring Delay 5-2
Telephone Answer Code 5-5
FCC Notices 14-1
G
Groups
dialing 7-6
J
jacks
converting telephone wall outlets 2-12
EXT. jack on machine
TAD (answering machine) 2-10
EXT. jack on machine external telephone
2-10
triplex adapter 2-12
L
LCD (Liquid Crystal Display) 3-1
M
maintenance, routine 13-18
manual
mode 5-1
sending 6-2
manual feed slot 2-6
Memory Security 5-6
Menu mode
programming at a glance 3-1
Menu table 3-3
O
One Touch numbers
accessing with Shift key 7-1
changing 7-2
dialing 7-5
listing 10-2
storing 7-1
optional accessories 12-1
memory 12-1
Network LAN board 12-4
Paper Cassette #2 12-4
P
packing list 2-1
Paging, programming a number 9-2
paper
casssette 2-8
jams 13-4
loading 2-7
size 2-6, 4-1
specifications S-2
phone line
connection 2-9
difficulties 13-7, 13-8
multi-line (PBX) 2-14
roll-over lines 2-12
two-line system 2-12, 2-13
polling
receiving 5-7
sending 6-11
sequential receiving 5-8
power
cord 2-9
electrical outlet 2-9
failure 4-7
Print
density 5-4
difficulties 13-10
envelopes 2-6
quality 13-12, 13-13, 13-14
resolution S-4
Specifications S-4
Speed S-4
printer
cleaning 13-18
jam 13-4
R
Real Time Transmission 6-3
Receive Mode 5-1
FAX 5-1
FAX/TEL 5-1
MANUAL 5-1
TAD, external 2-10, 5-1
redial 6-2, 7-7
remote fax options 9-1
Remote Retrieval 9-4
access code, using 9-4
commands 9-5
getting your faxes 9-6
reports 10-1
HELP (programming at-a-glance) 10-2
INDEX
I-3
how to print 10-2
list of your stored numbers 10-2
Transmission Verification 10-2
resolution
copy S-1
fax (Standard, Fine, Super Fine, Photo)
S-2
print S-4
scan S-3
Ring Delay,setting 5-2
S
Safety Instructions 14-4
scanner, cleaning 13-18
Search 7-4
shipping the machine 13-15
Sleep mode 4-8
Speed Dial
changing 7-2
dialing 7-5
listing 10-2
storing 7-2
Station ID (fax header) 4-3
T
TAD (telephone answering device), external
connecting 2-10
recording outgoing message 2-11
Telephone Answer Code 5-5
text, entering 4-4
corrections 4-4
special characters 4-4
toner cartridge
installing 2-3
replacing 13-20
Toner Save 4-8
transparencies 2-5
troubleshooting
document jam 13-4
error messages on LCD 13-1
if you are having difficulty
copy quality 13-12
I-4
INDEX
incoming calls 13-8
paper handling 13-11
phone line connections 13-7
printer 13-9
printing or receiving faxes 13-6
scanning 13-11
sending faxes 13-7
software 13-10
two-line phone system 2-12, 2-13
U
User Settings 10-2
V
volume, setting
amplify for hearing impaired 4-6, 4-7
beeper 4-5
ring 4-5
speaker 4-5
W
warranties
Canada vi
Disclaimer–User Installation of Memory
Board(s) iii
Notice of Disclaimer iii
USA iv, v
World Wide Web i
Press 9 0.
EXIT REMOTE OPERATION
Press 9 8
then for TAD, press 1.
FAX/TEL (Fax/Telephone), press 2.
FAX, press 3.
CHANGE ANSWER MODE
1 long beep — Fax message(s)
3 short beeps — No messages
Press 9 7 1
CHECK RECEIVING STATUS
4
Using Remote Access Code
1 Dial your fax number from a fax machine using touch tone.
2 When your machine answers and beeps, immediately enter
your Remote Retrieval Access Code (159 ).
3 Your machine signals the kinds of messages received:
1 long beep — Fax message(s)
No beeps — No messages.
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset your machine when you finish.
6 Hang up.
REMOTE RETRIEVAL ACCESS CARD
1
Remote Retrieval Access Card
If you plan to receive fax messages while away from your machine, carrying the
Remote Retrieval Access Card printed below will serve as a convenient
reminder of the retrieval procedures. Simply cut out the card and fold it to fit
your wallet or organizer. Keeping it handy will help you derive the full benefit
of your machine’s Forwarding, Paging and Remote Retrieval features.
Fold
Fold
CARD
R-1
Changing Remote Retrieval Access Code
1 Press Menu, 2, 5, 3.
2 Enter a three-digit number from 000 to 999.
The cannot be changed.
3 Press Set.
4 Press Stop/Exit.
Remote Commands
CHANGE PAGING/FAX FORWARDING SETTING
Press 9 5.
then to Turn feature off, press 1.
Select Fax Forwarding, press 2.
Select Paging, press 3.
2
Program Fax Forwarding Number press 4. Enter the new
fax number where you want your fax messages forwarded
followed by # #.
Turn Fax Storage ON, press 6.
Turn Fax Storage OFF , press 7.
RETRIEVE A FAX
Press 9 6.
then to
Retrieve all faxes, press 2,
then enter the number of remote fax machine followed by
# #. After the beep, hang up and wait.
Erase all fax messages, press 3.
3
CARD
R-2
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EQUIPMENT ATTACHMENT LIMITATIONS
(For Canada Only)
NOTICE:
The industry Canada label identifies certified equipment. This certification
means that the equipment meets telecommunications network protective,
operational and safety requirements as prescribed in the
appropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company.
The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together.
This precaution may be particularly important in rural areas.
Caution:
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority, or electrician,
as appropriate.
NOTICE:
The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed
to be connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5. REN of this equipment is 0.2B.
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
These machines are made for use in the USA and CANADA only. We cannot
recommend using them overseas because it may violate the
Telecommunications Regulations of that country and the power requirements of
your fax machine may not be compatible with the power available in foreign
countries. Using USA or CANADA models overseas is at your own risk and
will void your warranty.
LE8118001
Printed in China