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SOFTWARE
USER’S GUIDE
Not all models are available in all countries.
(MFC-9560CDW) In USA:
Please go to the Brother Solutions
Center at http://solutions.brother.com/ and click Manuals on your model page to download the other manuals.
Version C
USA
Table of Contents
Section I Machine operation keys
i
Features in the BR-Script 3 printer driver
Scanning a document using the WIA driver
7) .....................................................................................57
Scanning a document using the WIA driver
ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit............69
ii
iii
Firewall settings (For Network users) 118
Features in the BR-Script 3 printer driver (PostScript
3™ language emulation) ................................141
iv
Scanning a duplex (two sided) document (For MFC-9560CDW and MFC-9970CDW)...................160
v
12 Scanning (For USB cable users) 199
Configuring Network Scanning (Windows
)....................................................................................216
Scan to E-mail (E-mail Server, For MFC-9460CDN, MFC-9560CDW and MFC-9970CDW)..........224
How to set a new default for Scan to E-mail
How to set a new default for the file size
(For Scan to FTP and Network) (For MFC-9460CDN and MFC-9560CDW) ..............................250
vi
Section I
Machine operation keys
I
1
Using the control panel
1
Using printer keys
You can operate the following features from your machine’s control panel.
Job Cancel
To cancel the current print job, press
Job Cancel
. You can clear the data that is left in the printer memory by pressing
Job Cancel
. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All)
or
Cancel Printing (All)
(For Touchscreen models).
1
Secure Key
Secured data is password protected. Only those people who know the password will be able to print the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared. a
Press
Secure
.
Note
If the LCD displays
No Data Stored
, there is no secured data in the memory. b
Press a
or b
to choose the user name. Press
OK
. The LCD displays the secured jobs list for that name.
c
Press a
or b
to choose the job. Press
OK
. Enter your four-digit password and press
OK
.
d
To print the data, press a
or b
to choose
, press
OK
and then enter the number of copies you want.
Press
OK
.
The machine prints the data.
To delete the secured data, press a
or b
to choose
Delete
. Press
OK
.
1
1
1
2
Using the control panel
For Touchscreen models
a
Press
Secure Print
.
b
Press a
or b
to display the user name. Press the user name.
The LCD displays the secured job list for that name.
c
Press a
or b
to display the job. Press the print job.
Enter the four-digit password and press
OK
.
d
To print the data, press
.
To delete the secured data, press
Delete
.
e
Enter the number of copies you want. Press
OK
.
f
Press
Black Start
or
Color Start
.
The machine prints the data.
Note
After you print the secured data, it will be cleared from memory.
1
1
3
Using the control panel
Printer Emulation Support
Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
Web Based Management (web browser). To use Web Based Management, type http://xxx.xxx.xxx.xxx
(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.
HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6 language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your machine to run at its best with those applications.
BR-Script 3 Mode
BR-Script is an original Brother page description language and a PostScript
®
language emulation interpreter. This machine supports PostScript
® to control text and graphics on the page.
3™. The BR-Script interpreter of this machine allows you
For technical information about PostScript
®
commands, see the following manuals:
• Adobe Systems Incorporated. PostScript
®
Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript
®
Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
• Adobe Systems Incorporated. PostScript
®
Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
1
1
Setting the Emulation mode
a
Press
Menu
,
4
,
1
. b
Press a
or b
to choose
Auto
,
HP LaserJet
or
BR-Script 3
. Press
OK
.
c
Press
Stop/Exit
.
1
4
Using the control panel
For Touchscreen models
a
Press
MENU
.
b
Press
Printer
.
c
Press a
or b
to display
Emulation
. Press
Emulation
.
d
Press to choose
Auto
,
HP LaserJet
or
BR-Script 3
.
e
Press
Stop/Exit
.
Note
We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine.
1
1
5
Using the control panel
Printing the Internal Font List
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose it.
a
Press
Menu
,
4
,
2
,
1
.
b
Press a
or b
to choose
1.HP LaserJet
or
2.BR-Script 3
. Press
OK
.
c
Press
Black Start
or
Color Start
. The machine prints the list.
d
Press
Stop/Exit
.
1
For Touchscreen models
a
Press
MENU
.
b
Press
Printer
.
c
Press a
or b
to display
Print Options
. Press
Print Options
.
d
Press
Internal Font
.
e
Press to choose
HP LaserJet
or
BR-Script 3
.
f
Press
Black Start
or
Color Start
. The machine prints the list.
g
Press
Stop/Exit
.
1
1
6
Using the control panel
Printing the Print Configuration List
You can print a list of current printer settings.
a
Press
Menu
,
4
,
2
,
2
.
b
Press
Black Start
or
Color Start
. The machine prints the settings.
c
Press
Stop/Exit
.
For Touchscreen models
a
Press
MENU
.
b
Press
Printer
.
c
Press a
or b
to display
Print Options
. Press
Print Options
.
d
Press
Configuration
.
e
Press
Black Start
or
Color Start
. The machine prints the settings.
f
Press
Stop/Exit
.
1
1
1
7
Using the control panel
Test Print
If you are having problems with print quality, you can do a test print.
a
Press
Menu
,
4
,
2
,
3
.
b
Press
Black Start
or
Color Start
.
c
Press
Stop/Exit
.
For Touchscreen models
a
Press
MENU
.
b
Press
Printer
.
c
Press a
or b
to display
Print Options
. Press
Print Options
.
d
Press
Test Print
.
e
Press
Black Start
or
Color Start
.
f
Press
Stop/Exit
.
Note
If the problem appears on the printout, see
Improving the print quality
in the
Basic User's Guide
.
1
1
1
8
Using the control panel
Duplex
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel.
a
Press
Menu
,
4
,
3
.
b
Press a
or b
to choose
Off
,
On(Long Edge)
or
On(Short Edge)
. Press
OK
.
c
Press
Stop/Exit
.
1
For Touchscreen models
a
Press
MENU
.
b
Press
Printer
.
c
Press a
or b
to display
Duplex
. Press
Duplex
.
d
Press to choose
Off
,
Long Edge
or
Short Edge
.
e
Press
Stop/Exit
.
Note
If the problem appears on the printout, see
Improving the print quality
in the
Basic User's Guide
.
1
1
9
Using the control panel
Output Color
If the driver does not have color settings, you can choose the color settings. a
Press
Menu
,
4
,
4
.
b
Press a
or b
to choose
Auto
,
Color
or
B&W
.
c
Press
OK
.
d
Press
Stop/Exit
.
For Touchscreen models
a
Press
MENU
.
b
Press
Printer
.
c
Press a
or b
to display
Output Color
. Press
Output Color
.
d
Press to choose
Auto
,
Color
or
B&W
.
e
Press
Stop/Exit
.
Note
For more information about the color settings, see
®
1
1
1
10
Using the control panel
Restoring default printer settings
You can return the machine’s printer settings to the factory settings.
This will not reset the network settings. To reset the machine’s network settings to the factory settings, please see the
Network User's Guide
.
a
Press
Menu
,
4
,
5
.
b
To restore the default settings, press
1
to choose
1.Reset
.
To exit without making a change, press
2
to choose
2.Exit
.
c
Press
Stop/Exit
.
1
For Touchscreen models
a
Press
MENU
.
b
Press
Printer
.
c
Press a
or b
to display
Reset Printer
. Press
Reset Printer
.
d
To restore the default settings, press
Yes
.
To exit without making a change, press
No
.
e
Press
Stop/Exit
.
1
1
11
Section II
Windows
®
Firewall settings (For Network users)
II
2
Printing
2
Note
• The screens in this section are from Windows
® operating system.
XP. Screens on your PC may vary depending on your
• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows
®
Firewall and you installed MFL-Pro
Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM, see
Firewall settings (For Network users)
on page 118 to configure your Windows
®
Firewall. If you are using any other personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
Using the Brother printer driver
A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the
Quick Setup
Guide
. The latest printer driver can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com/
1
Windows
®
Printing
The dedicated printer drivers for Microsoft
®
Windows
®
Edition/Windows Vista
®
/Windows
®
7/Windows Server
®
2000 Professional/XP/XP Professional x64
/Windows Server
®
2008
®
2008 R2
are available on the CD-ROM supplied with your Brother device. You can install them easily into
your Windows
®
system using our installer program. The drivers support our unique compression mode to enhance printing speed in Windows
®
applications, and allows you to set various printer settings, including
Toner Save Mode
and custom paper size.
Windows Server
®
2003, Windows Server
®
2008 and Windows Server
®
2008 R2 are available for network printing only.
2
2
13
Printing
Printing a document
When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the
Basic User's Guide
for information about the Paper Tray and Recommended paper.) a
From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose
Brother MFC-XXXX
* as your printer driver from the Print or Print Settings menu in your software application, and then click OK to begin printing.
*(Where XXXX is your model name.)
Note
(Macintosh) See
Features in the printer driver (Macintosh)
b
Your computer sends the data to the machine and the
Data
LED or
Print Data
key (For
Touchscreen models) will blink.
c
When the machine finishes printing all the data, the
Data
LED or
Print Data
key (For
Touchscreen models) finishes blinking.
Note
You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.
2
2
14
Printing
Duplex printing
The supplied printer driver supports duplex printing.
2
Guidelines for printing on both sides of the paper
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see
Error and maintenance messages
in the
Basic User's Guide
. If you have a print quality problem, see
Improving the print quality
in the
Basic User's Guide
.
2
2
Automatic duplex printing
Use Letter, Legal or Folio size paper when you use the automatic duplex printing function.
Make sure that the back cover is closed.
If paper is curled, straighten it and then put it back in the paper tray.
Use regular paper or thin paper. DO NOT use bond paper.
2
Manual duplex printing
The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.
2
Simultaneous scanning, printing and faxing
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
2
15
Printing
Printer driver settings
Note
For Macintosh users see
You can change the following printer settings when you print from your computer:
Paper Size
Orientation
Copies
Media Type
Print Quality
Color / Mono
Multiple Page
Duplex / Booklet
Paper Source
Reverse Print
Toner Save Mode
Secure Print
Administrator
User Authentication
Improve Print Output
1
Skip Blank Page
These settings are not available with the BR-Script 3 printer driver for Windows
®
.
2
2
16
Printing
Accessing the printer driver settings
a
(For Windows
®
2000)
Click
Start
,
Settings
and then
Printers
.
(For Windows
®
XP and Windows Server
®
)
Click
start
, and then
Printers and Faxes
.
(For Windows Vista
®
)
Click the button,
Control Panel
,
Hardware and Sound
, and then
Printers
.
(For Windows
®
7)
Click the button and
Devices and Printers
.
b
Right-click the
Brother MFC-XXXX Printer
icon (where XXXX is your model name) and select
Properties
(
Printer properties
). The printer properties dialog box appears.
c
Choose the
General
tab and then click
Printing Preferences...
(
Preferences...
). To configure the tray settings, choose the
Accessories
tab.
Features in the Windows
®
printer driver
For more information, see the
Help
text in the printer driver.
Note
• The screens in this section are from Windows
® operating system.
XP. The screens on your PC will vary depending on your
• To access the printer driver settings, see
Accessing the printer driver settings
2
2
2
17
Printing
Basic tab
You can also change the Page Layout settings by clicking the illustration on the left side of the
Basic
tab.
2
2
(4)
(1)
(2)
(3) a
Choose the
Paper Size
,
Orientation
,
Copies
,
Media Type
,
Print Quality
and
Color / Mono
(1).
b
Choose
Multiple Page
and
Duplex / Booklet
(2).
c
Choose the
Paper Source
(3).
d
Confirm your current settings in the window (4).
e
Click
OK
to apply your chosen settings.
To return to the default settings, click
Default
, then
OK
.
Paper Size
From the drop-down box choose the Paper Size you are using.
2
18
Printing
Orientation
Orientation selects the position of how your document will be printed (
Portrait
or
Landscape
).
Portrait (Vertical) Landscape (Horizontal)
2
2
Copies
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.
2
19
Printing
Media Type
You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Envelopes
Env. Thick
Env. Thin
Recycled Paper
Label
Glossy Paper
Note
• When using ordinary plain paper (60 to 105 g/m
2
, 16 to 28 lb) choose
Plain Paper
. When using heavier weight paper or rough paper choose
Thick Paper
or
Thicker Paper
. For bond paper, choose
Bond Paper
.
• When you use envelopes, choose
Envelopes
. If the toner is not fixed to the envelope correctly when
Envelopes
has been selected, choose
Env. Thick
. If the envelope is crumpled when
Envelopes
has been selected, choose
Env. Thin
. For more information, see the
Basic User's Guide
.
• When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
2
2
20
Printing
Print Quality
You can choose the following print quality settings.
Normal (600 x 600 dpi)
600
×
600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.
Fine (2400 dpi class)
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time / data transfer time and printing time will be longer.
Note
The print speed will change depending on what print quality setting you choose. Higher print quality takes longer to print, while lower print quality takes less time to print.
2
Color/Mono
You can change the Color/Mono settings as follows:
Auto
The machine checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome.
Color
When your document contains color and you want to print it in color, select this mode.
Mono
Select this mode if your document has only black and grayscale text and/or objects. If your document contains color, selecting Mono mode prints your document in 256 levels of gray.
2
Note
• Sometimes a document can contain color information even if it appears to be monochrome (for example, gray areas can actually be made from a combination of colors).
• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the
Mono
mode, as long as black toner is available.
2
21
Printing
Settings Dialog
You can change the following settings by clicking
Settings
from the
Basic
tab.
2
2
Color Mode
The following options are available in Color Matching mode:
•
Normal
This is the default color mode.
•
Vivid
The color of all elements are adjusted to become a more vivid color.
•
Auto
The printer driver automatically selects the
Color Mode
type.
•
None
If you want to apply the color management settings of your application, choose this setting. The printer driver will not adjust the color.
Import
You can adjust the print configuration of a particular image by clicking
Settings
. When you have finished adjusting the image parameters, such as brightness and contrast, you can import those settings as a print configuration file. Use the
Export
function to create a print configuration file from the current settings.
Export
You can adjust the print configuration of a particular image by clicking
Settings
. When you have finished adjusting the image parameters, such as brightness and contrast, you can export those settings as a print configuration file. Use the
Import
function to load a previously exported configuration file.
Improve Gray Color
You can improve the image quality of a shaded area.
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
22
Printing
Improve Thin Line
You can improve the image quality of thin lines.
Improve Pattern Printing
Select this option if printed fills and patterns are different from the patterns and fills you see on your computer.
Settings
If you want to change the color settings such as brightness, contrast, intensity or saturation, click the
Settings
button to access more advanced settings.
2
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
•
Brightness
(1)
Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your image darker.
•
Contrast
(2)
Darker sections are darker while lighter sections will be lighter as you increase the contrast.
•
Red
(3)
Increase the intensity of
Red
in the image.
•
Green
(4)
Increase the intensity of
Green
in the image.
•
Blue
(5)
Increase the intensity of
Blue
in the image.
•
Saturation
(6)
Increase the saturation when you wish to print a more vivid image or decrease the saturation when you want to print a less vivid image.
•
Browse
(7)
By clicking the
Browse
button, you can change the image shown in the preview window. The file must be a bitmap file.
23
Printing
•
(8)
You can print the image shown in the preview by clicking the
button.
Multiple Page
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
Page Order
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line
When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a solid border, dash border or no border around each page on the sheet.
Print cut-out line
When 1 in NxN pages option is selected, the
Print cut-out line
option can be selected. This option allows you to print a faint cut-out line around the printable area.
2
2
Duplex / Booklet
When you want to print a booklet or do duplex printing, use this function.
None
Disable duplex printing.
Duplex
/
Duplex (Manual)
When you want to do duplex printing, use these options.
•
Duplex
The machine prints on both sides of the paper automatically.
•
Duplex (Manual)
The machine prints all the even numbered pages first. Then the printer driver will stop and show the instructions required to re-install the paper. When you click
OK
the odd numbered pages will be printed.
When you choose
Duplex
or
Duplex (Manual)
, the
Duplex Settings...
button becomes available to choose. You can set following settings in the
Duplex Settings
dialog box.
•
Duplex Type
There are four types of duplex binding directions available for each orientation.
•
Binding Offset
When you check
Binding Offset
, you can also specify the offset for binding in inches or millimeters.
2
24
Printing
Booklet
/
Booklet (Manual)
Use this option to print a document in booklet format using duplex printing; it will arrange the document according to the correct page number and allows you to fold at the center of the print output without having to change the order of the page number.
•
Booklet
The machine prints on both sides of the paper automatically.
•
Booklet (Manual)
The machine prints all the even numbered sides first. Then the printer driver will stop and show the instructions required to re-install the paper. When you click
OK
the odd numbered sides will be printed.
When you choose
Booklet
or
Booklet (Manual)
, the
Duplex Settings...
button becomes available to choose. You can set the following settings in the
Duplex Settings
dialog box.
•
Duplex Type
There are two types of duplex binding directions available for each orientation.
•
Booklet Printing Method
When
Divide into Sets
is selected:
This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you to fold at the center of the smaller individual booklet sets without having to change the order of the page number. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option can help when folding the printed booklet that has a large number of pages.
•
Binding Offset
When you check
Binding Offset
, you can also specify the offset for binding in inches or millimeters.
2
Paper Source
1
You can choose
Auto Select
,
Tray1
,
Tray2
MP Tray
or
Manual
and specify separate trays for printing the first page and for printing from the second page onwards.
Available if the optional tray is installed.
2
25
Printing
Advanced tab
Change the tab settings by clicking one of the following selections:
Scaling
(1)
Reverse Print
(2)
Use Watermark
(3)
Header-Footer Print
(4)
Toner Save Mode
(5)
Secure Print
(6)
Administrator
(7)
User Authentication
(8)
Other Print Options
(9)
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
2
2
26
Printing
Scaling
You can change the print image scaling.
Reverse Print
Check
Reverse Print
to reverse the data from up to down.
Use Watermark
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check
Use Watermark
and then click the
Settings...
button.
2
2
2
2
27
Printing
Watermark Settings
Transparent
Check
Transparent
to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document.
2
In Outline Text
Check
In Outline Text
if you only want to print an outline of the watermark. It is available when you choose a text watermark.
2
2
2
28
Printing
Custom Settings
You can choose to print which watermark to be printed on the first page or on the other pages.
Click the
Add
button to add the watermark settings and then choose
Use Text
or
Use Bitmap File
in
Watermark Style
.
2
2
You can change the additional watermark’s size and position on the page by selecting the watermark, and clicking the
Settings
button.
Title
Enter a title you like in the field.
Text
Enter your Watermark Text into the
Text
box, and then choose the
Font
,
Style
,
Size
and
Choose Color
.
Bitmap
Enter the file name and location of your bitmap image in the
File
box, or click
Browse
to search for the file. You can also set the scaling size of the image.
Position
Use this setting if you want to control the position of the watermark on the page.
29
Printing
Header-Footer Print
When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking
Settings
, you can customize the information.
ID Print
If you select
Login User Name
, your PC login user name will print. If you select
Custom
and enter the text in the
Custom
edit box, the text you entered will print.
2
2
Toner Save Mode
You can conserve toner use with this feature. When you set
Toner Save Mode
to On, prints appears lighter.
The default setting is Off.
Note
We do not recommend
Toner Save Mode
for printing photo or grayscale images.
2
Secure Print
Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.
To send a secured document: a
Click
Settings...
of the
Secure Print
and check
Secure Print
.
b
Enter your password and click
OK
.
c
To print secured documents, you must enter your password from the control panel of the machine. (See
Note
Printing multiple copies is not available when
Secure Print
is set to on.
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See
2
30
Printing
Administrator
Administrators have the authority to limit access to functions such as scaling and watermark.
2
2
Password
Enter the password into this box.
Note
Click
Set Password...
to change the password.
Copies Lock
Lock the copy pages selection to prevent multiple copy printing.
Multiple Page & Scaling Lock
Lock the scaling setting and multiple page setting.
Color / Mono Lock
Lock the
Color / Mono
settings as Mono to prevent color printing.
Watermark Lock
Lock the current settings of the Watermark option to prevent changes being made.
Header-Footer Print Lock
Lock the current settings of the Header-Footer Print option to prevent changes being made.
31
Printing
User Authentication
If you are restricted from PC Print by the Secure Function Lock 2.0 feature, you need to set your ID and PIN in the
User Authentication Settings
dialog. Click
Settings
of the
User Authentication
and enter your ID and PIN. If your PC login name is registered to Secure Function Lock 2.0, you can check the
Use PC Login
Name
box instead of entering your ID and PIN.
For more information about Secure Function Lock 2.0, see the
Network User's Guide
.
Note
• When you use the machine through a network you can see the information of your ID such as the status of restricted features and the number of remaining pages you are allowed to print by clicking the
Check
Print Status
. The
Authentication result
dialog will appear.
• When you use the machine through a network, you can make the
Authentication result
dialog appear each time you print by checking the
Show print status before printing
.
• If you want to enter your ID and PIN each time you print, check the
Enter ID Name/PIN for each print job
.
2
Other Print Options
You can set the following in Printer Function:
Color Calibration
Improve Print Output
Skip Blank Page
2
2
32
Printing
Color Calibration
The output density of each color may vary depending on the temperature and humidity of the environment the machine is in. This setting helps you to improve color density by letting the printer driver use the color calibration data stored in your machine.
2
2
Use Calibration Data
If you check this box, the printer driver will use the calibration data retrieved from the machine to set color matching in the printer driver to ensure consistent print quality.
Get Device Data Automatically
If you check this box, the printer driver will automatically get the color calibration data from your machine.
Start Color Calibration
If you click this button, your machine will start color calibration and then the printer driver will attempt to get the calibration data from your machine.
Note
If you print by using the Direct Print feature or BR-Script printer driver, you need to perform the calibration from the control panel. See the
Advanced User's Guide
for more information.
33
Printing
Improve Print Output
This feature allows you to improve a print quality problem.
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in
Media Type
to a thin setting.
Note
This operation will decrease the temperature of the machine's fusing process.
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, change the printer driver setting in
Media Type
to a thick setting.
Note
This operation will increase the temperature of the machine's fusing process.
2
Skip Blank Page
If
Skip Blank Page
is checked, the printer driver automatically detects blank pages and excludes them from printing.
Note
This option does not work when you choose the following options:
•
Use Watermark
•
Header-Footer Print
•
N in 1
and
1 in NxN pages
in
Multiple Page
•
Duplex (Manual)
,
Booklet
,
Booklet (Manual)
and
Duplex
with
Binding Offset
in
Duplex / Booklet
2
2
34
Printing
Accessories tab
2
Note
To access the
Accessories
tab, see
Accessing the printer driver settings
You can define the paper size for each paper tray and auto detect the serial number in the
Accessories
tab as follows.
2
1
2
3
4
Available Options
/
Installed Options
(1)
You can manually add and remove the options that are installed on the machine. Tray settings will match the installed options.
Paper Source Setting
(2)
This feature recognizes the paper size set from the control panel menu for each paper tray by clicking
Auto Detect
(4).
Serial No.
(3)
By clicking
Auto Detect
(4), the printer driver will probe the machine and display its serial number. If it fails to receive the information, the screen will display “---------------”.
35
Printing
Auto Detect
(4)
The
Auto Detect
function finds the currently installed optional devices and shows the available settings in the printer driver. When you click
Auto Detect
, options that are installed on the machine will be listed in
Available Options
(1). You can manually add or remove the options by choosing an optional device you want to add or remove, and then clicking
Add
or
Remove
.
Note
The
Auto Detect
(4) function is not available under the following machine conditions:
• The machine power switch is off.
• The machine is in an error state.
• The machine is in a network shared environment.
• The cable is not connected to the machine correctly.
2
36
Printing
Support
Click
Support...
in the
Printing Preferences
dialog box.
(1)
(2)
(3)
(5)
(6)
(4)
Brother Solutions Center
(1)
The Brother Solutions Center (http://solutions.brother.com/) is a Web site offering information about your
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
37
2
2
Printing
Genuine Supplies Website
(2)
You can visit our Web site for original/genuine Brother supplies by clicking this button.
Brother CreativeCenter
(3)
You can visit our Web site for free and easy online solutions for business and home users by clicking this button.
Print Settings
(4)
This will print the pages that show how the internal settings of the machine have been configured.
Check Setting
(5)
You can check the current driver settings.
About
(6)
This will show the list of the printer driver files and version information.
2
38
Printing
Features in the BR-Script 3 printer driver
(PostScript
®
3™ language emulation)
2
Note
The screens in this section are from Windows
® operating system.
XP. The screens on your PC may vary depending on your
Printing Preferences
2
2
Note
You can access the
Printing Preferences
dialog box by clicking
Printing Preferences...
in the
General
tab of the
Brother MFC-XXXX BR-Script3 Properties
dialog box.
Layout
tab
You can change the layout setting by choosing the settings for
Orientation
,
Print on Both Sides
(Duplex),
Page Order
and
Pages Per Sheet
.
•
Orientation
Orientation selects the position of how your document will be printed.
(
Portrait
,
Landscape
or
Rotated Landscape
)
•
Print on Both Sides
If you want to do duplex printing, choose
Flip on Short Edge
or
Flip on Long Edge
.
•
Page Order
Specifies the order in which the pages of your document will be printed.
Front to Back
prints the document so that page 1 is on top of the stack.
Back to Front
prints the document so that page 1 is on the bottom of the stack.
39
Printing
•
Pages Per Sheet
The
Pages Per Sheet
selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper. Also, you can print a document in the booklet style automatically when you choose
Booklet
.
Paper/Quality
tab
Choose the
Paper Source
and
Color
.
2
•
Paper Source
You can choose
Automatically Select
,
Auto Select
,
Tray1
,
Tray2
MP Tray
or
Manual Feed
.
1
Available if the optional tray is installed.
Automatically Select
This setting will automatically pull paper from any paper source that has a paper size defined in the printer driver that matches your document.
Auto Select
This setting will automatically pull paper from any paper source that has a paper size defined in the machine that matches your document.
Tray1
This setting will pull paper from Tray1.
Tray2
This setting will pull paper from Tray2. (Available if the optional tray is installed.)
MP Tray
This setting will pull paper from the MP Tray. The paper size needs to match the defined paper size.
•
Color
Choose how to print color graphics either in
Black & White
or
Color
.
40
Printing
Advanced options
You can access the
Advanced options
by clicking the
Advanced...
button on the
Layout
tab or
Paper/Quality
tab.
(1)
(2)
2
2
a
Choose the
Paper Size
and
Copy Count
(1).
Paper Size
From the drop-down box choose the Paper Size you are using.
Copy Count
The copy selection sets the number of copies that will be printed.
b
Set the
Image Color Management
,
Scaling
and
TrueType Font
settings (2).
Image Color Management
Specifies how to print your color graphics.
• If you don’t want to enable
Image Color Management
, click
ICM Disabled
.
• If you want the calculations for color matching to be performed on the host computer before it sends the document to the machine, click
ICM Handled by Host System
.
• If you want the calculations for color matching to be performed on your machine, click
ICM
Handled by Printer using printer calibration
.
Scaling
Specifies whether to reduce or enlarge documents, and by what percentage.
TrueType Font
Specifies the TrueType font options. Click
Substitute with Device Font
(the default) to use equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the printer font. Click
Download as Softfont
to download TrueType fonts for printing instead of using printer fonts.
41
Printing c
You can change settings by choosing a setting in the
Printer Features
list (3):
Print Quality
You can choose the following print quality settings.
•
Normal (600 x 600 dpi)
600
×
600 dpi. Recommended for ordinary printing. Good print quality with reasonable print speeds.
•
Fine (2400 dpi class)
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time / data transfer time, and printing time will be longer.
2
42
Printing
Media Type
You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.
•
Plain Paper
•
Thin Paper
•
Thick Paper
•
Thicker Paper
•
Bond Paper
•
Envelopes
•
Env. Thick
•
Env. Thin
•
Recycled Paper
•
Label
•
Glossy Paper
Note
When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
Secure Print
Secure Print
allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine. The secured document must have a
Password
and
Job Name
.
Password
Choose the password for your secured document that you send to the machine from the drop-down box.
Job Name
Choose the Job name from the drop-down list for your secured document.
Toner Save
You can conserve toner use with this feature. When you set
Toner Save
to On, print appears lighter.
The default setting is Off.
Note
We do not recommend
Toner Save
for printing Photo or Grayscale images.
2
43
Printing
Color / Mono
You can choose the following color mode:
•
Auto
The machine checks the content of your documents for color. If color is detected, it prints in color.
If no color content is detected, it prints in monochrome.
•
Color
The device will print all pages in full color mode.
•
Mono
Selecting Mono mode prints your documents in grayscale.
Note
• Sometimes a document can contain color information even if it appears to be monochrome (for example, gray areas can actually be made from a combination of colors).
• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the
Mono
mode, as long as black toner is available.
Color Mode
The following options are available in Color Matching mode:
•
Normal
This is the Default color mode.
•
Vivid
The color of all elements are adjusted to become a more vivid color.
•
None
If you want to apply the color management settings of your application, choose this setting. The printer driver will not adjust the color.
2
44
Printing
Improve Gray Color
You can improve the image of a shaded area.
Enhance Black Printing
If a black graphic cannot print correctly, choose this setting.
Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The default setting is
On
.
High Quality Image Printing
You can get high quality image printing. If you set
High Quality Image Printing
to
On
, the printing speed will be slower.
Improve Print Output
This feature allows you to improve a print quality problem.
•
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in
Media Type
to a thin setting.
Note
This operation will decrease the temperature of the machine's fusing process.
•
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, change the printer driver setting in
Media Type
to a thick setting.
Note
This operation will increase the temperature of the machine's fusing process.
2
45
Printing
Ports tab
If you want to change the port where your machine is connected or the path to the network machine you are using, choose or add the port you want to use.
2
2
46
Printing
Status Monitor
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam.
2
2
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor
located in
start
/
All Programs
/
Brother
/
MFC-XXXX
on your PC.
(Windows
®
7)
If you have set the
Enable Status Monitor on startup
during installation, you will find the button or
Status Monitor
icon on the taskbar.
To show the
Status Monitor
icon on your taskbar, click the button. The
Status Monitor
icon will appear in the small window. Then drag the icon to the taskbar.
There is also a link to the
Troubleshooting
and Brother Genuine Supplies Web site. Click
Visit the Genuine
Supplies website
button for more information on Brother genuine supplies.
Note
• For more information about using the Status Monitor software, right-click the
Status Monitor
icon and choose
Help
.
• The automatic firmware update feature is active when the status monitor feature is active.
47
Printing
Monitoring the machine’s status
The Status Monitor icon will change color depending on the machine status.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates a printing error has occurred.
There are two locations where you can display the
Status Monitor
on your PC - in the tasktray or on the desktop.
2
2
48
3
Scanning
3
The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications.
(Windows
®
XP/Windows Vista
®
/Windows
®
7)
Two scanner drivers are installed. A TWAIN compliant scanner driver (See
Scanning a document using the TWAIN driver
®
Imaging Acquisition (WIA) driver (See
Scanning a document using the WIA driver (Windows
Windows
® documents.
XP/Windows Vista
®
/Windows
®
7 users can choose either one of the two when you scan
Note
• For ScanSoft™ PaperPort™ 12SE, see
Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™
• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. If you are using Windows
®
Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been
made. For more information, see
Firewall settings (For Network users)
Scanning a document using the TWAIN driver
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort™ 12SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
These applications include popular programs like Adobe
®
Photoshop
®
, CorelDRAW
®
and many more.
3
3
Scanning a document into the PC
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.
a
Load your document.
b
Start the ScanSoft™ PaperPort™ 12SE software that was installed during the MFL-Pro Suite installation to scan a document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 12SE. The scanning steps may vary when using other software applications.
c
Click the
Scan Settings
button in the
Desktop
ribbon.
The
Scan or Get Photo
panel appears on the left side of the screen.
3
49
Scanning d
Click the
Select
button.
e
Choose the scanner you are using from the
Available Scanners
list.
Note
Choose
TWAIN: TW-Brother MFC-XXXX
or
TWAIN: TW-Brother MFC-XXXX LAN
.
f
Check the
Display scanner dialog box
on the
Scan or Get Photo
panel.
g
Click
Scan
.
The
Scanner Setup
dialog box appears.
h
Adjust the following settings, if needed, in the Scanner Setup dialog box:
Scan
(Image Type) (1)
Resolution
(2)
Scan Type
(3)
Reduce Noise
(4)
Brightness
(5)
Contrast
(6)
Document Size
(7)
Duplex (two-sided) Scanning
(8)
(For MFC-9560CDW and MFC-9970CDW)
3
i
Click
Start
.
When scanning is finished, click
Cancel
to return to the PaperPort™ 12SE window.
50
Scanning
Note
• After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning. (See
Pre-Scanning to crop a portion you want to scan
• For models that support duplex scanning:
• You cannot adjust the scanning area.
• Duplex scan is available from the ADF only.
• You cannot use the
PreScan
button to preview an image.
Pre-Scanning to crop a portion you want to scan
You can preview your image and crop unwanted portions before scanning by using the
PreScan
button.
When you are satisfied with the preview, click the
Start
button in the Scanner Setup dialog box to scan the image.
a
to
Scanning a document into the PC
b
Choose the settings for
Scan
(Image Type),
Resolution
,
Scan Type
,
Brightness
,
Contrast
and
Document Size
, as needed.
3
Note
Pre-Scanning is not available if you choose
Duplex (two-sided) Scanning
.
c
Click
PreScan
.
The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box.
3
1
51
Scanning d
Press and hold down the left mouse button and drag it over the portion you want to scan.
1
1 Scanning area
Note
You can enlarge the image using the original size.
e
Load your document again.
icon, and then use the icon to restore the image to its
Note
Skip this step if you loaded the document on the scanner glass in step a
f
Click
Start
.
This time only the chosen area of the document appears in the PaperPort™ 12SE window (or your application window).
g
In the PaperPort™ 12SE window, use the options available to refine the image.
Settings in the Scanner Setup dialog box
3
Scan (Image Type)
Choose the output image type from
Photo
,
Web
or
Text
.
Resolution
and
Scan Type
will be altered for each default setting.
The default settings are listed in the table below:
3
Scan (Image Type)
Photo
Use for scanning photo images.
Web
Text
Resolution
300 x 300 dpi
Use for attaching the scanned image to web pages. 100 x 100 dpi
Use for scanning text documents.
200 x 200 dpi
Scan Type
24bit Color
24bit Color
Black & White
3
52
Scanning
Resolution
You can choose a scanning resolution from the
Resolution
drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.
3
Resolution
100 x 100 dpi
150 x 150 dpi
200 x 200 dpi
300 x 300 dpi
400 x 400 dpi
600 x 600 dpi
1200 x 1200 dpi
2400 x 2400 dpi
4800 x 4800 dpi
9600 x 9600 dpi
19200 x 19200 dpi
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Black & White/
Gray (Error Diffusion)
Yes
Yes
Yes
256 Color
No
No
No
No
No
Yes
Yes
Yes
Yes
Yes
Yes
True Gray/24bit Color
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
3
Scan Type
Black & White
Use for text or line art.
Gray (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the appearance of gray.)
True Gray
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.
256 Color
Uses up to 256 colors to scan the image.
24bit Color
Uses up to 16.8 million colors to scan the image.
Although using
24bit Color
creates an image with the most accurate color, the image file will be about three times larger than a file created with
256 Color
. It requires the most memory and has the longest transfer time.
3
53
Scanning
Reduce Noise
You can improve and enhance the quality of your scanned images with this selection. The
Reduce Noise
setting is available when using
24bit Color
and scan resolutions of 300
×
300 dpi, 400
×
400 dpi or 600
×
600 dpi.
3
Brightness
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.
You can set the
Brightness
level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
If the scanned image is too light, set a lower
Brightness
level and scan the document again. If the image is too dark, set a higher
Brightness
level and scan the document again.
3
Note
The
Brightness
setting is not available when
256 Color
is chosen.
Contrast
You can increase or decrease the
Contrast
level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also enter a value in the box to set the
Contrast
.
3
Note
The Contrast setting is only available when
Gray (Error Diffusion)
,
True Gray
or
24bit Color
is chosen.
When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the contrast and resolution to see which setting best suits your needs.
3
54
Scanning
Document Size
Choose one of the following sizes:
A4 8.3 x 11.7 in (210 x 297 mm)
JIS B5 7.2 x 10.1 in (182 x 257 mm)
Letter 8 1/2 x 11 in (215.9 x 279.4 mm)
Legal 8 1/2 x 14 in (215.9 x 355.6 mm)
A5 5.8 x 8.3 in (148 x 210 mm)
Executive 7 1/4 x 10 1/2 in (184.1 x 266.7 mm)
Business Card 3.5 x 2.4 in (90 x 60 mm)
To scan business cards, choose the
Business Card
size, and then place the business card face down at the top left of the scanner glass, as indicated by the document guidelines on the machine.
Photo 4 x 6 in (10 x 15 cm)
Index Card 5 x 8 in (127 x 203.2 mm)
Photo L 3.5 x 5 in (89 x 127 mm)
Photo 2L 5 x 7 in (13 x 18 cm)
Postcard 1 3.9 x 5.8 in (100 x 148 mm)
Postcard 2 (Double) 5.8 x 7.9 in (148 x 200 mm)
Custom
If you choose
Custom
as the size, the
Custom Document Size
dialog box appears.
3
3
Enter the
Custom Document Size Name
,
Width
and
Height
for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.
55
Scanning
Note
• You can see the actual paper size you chose on the screen.
•
Width
: shows the width of scanning area.
•
Height
: shows the height of scanning area.
•
Data Size
: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG.
• User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
3
56
Scanning
Scanning a document using the WIA driver
(Windows
®
XP/Windows Vista
®
/Windows
®
7)
3
WIA compliant
For Windows
®
XP/Windows Vista
®
/Windows
® scanning images from the machine. You can scan images directly into the PaperPort™ 12SE viewer that
Brother included with your machine or you can scan images directly into any other application that supports
WIA or TWAIN scanning.
7 you can choose Windows
®
Image Acquisition (WIA) for
Note
• Windows
®
XP does not support Duplex Scan in the WIA driver.
• Duplex Scan is not supported by the MFC-9460CDN.
3
Scanning a document into the PC
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
Pre-Scanning to crop a portion you want to scan using the scanner glass
a
Load your document.
b
Start the ScanSoft™ PaperPort™ 12SE software that was installed during the MFL-Pro Suite installation to scan a document.
3
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 12SE. The scanning steps may vary when using other software applications.
c
Click the
Scan Settings
button in the
Desktop
ribbon.
The
Scan or Get Photo
panel appears on the left side of the screen.
d
Click
Select
button.
e
Choose the scanner you are using from the
Available Scanners
list.
Note
Choose
WIA: Brother MFC-XXXX
or
WIA: Brother MFC-XXXX LAN
.
f
Check the
Display scanner dialog box
on the
Scan or Get Photo
panel.
g
Click
Scan
.
The Scanner Setup dialog box appears.
3
57
Scanning h
Adjust the following settings, if needed, in the Scanner Setup dialog box:
Paper source
(1)
Picture type
(2)
Adjust the quality of the scanned picture
(3)
Page size
(4)
1
2
3
4 i
Choose
Document Feeder
from the
Paper source
drop-down list (1).
j
Choose the picture type (2).
k
Choose the
Page size
from the drop-down list (4).
l
If you need advanced settings, click
Adjust the quality of the scanned picture
(3). You can choose
Brightness
,
Contrast
,
Resolution (DPI)
and
Picture type
from
Advanced Properties
. Click
OK
after you choose a setting.
3
58
Scanning
Note
• The scanner resolution can be set as high as 1200 dpi.
• For resolutions greater than 1200 dpi, use the Scanner Utility. (See
m
Click the
Scan
button in the Scan dialog box.
The machine starts scanning the document.
Pre-Scanning to crop a portion you want to scan using the scanner glass
The
Preview
button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the
Scan
button in the Scan dialog box to scan the image.
a
to
Scanning a document into the PC
b
Choose
Flatbed
in the
Paper source
drop-down list (1).
Paper source
(1)
Picture type
(2)
Adjust the quality of the scanned picture
(3)
Scanning area
(4)
3
3
1
4
2
3 c
Choose the picture type (2).
d
Click
Preview
.
The whole image is scanned into the PC and appears in the scanning area (4).
59
Scanning e
Press and hold down the left mouse button and drag it over the portion you want to scan.
f
If you need advanced settings, click
Adjust the quality of the scanned picture
(3). You can choose
Brightness
,
Contrast
,
Resolution (DPI)
and
Picture type
from
Advanced Properties
. Click
OK
after you choose a setting.
3
g
Click the
Scan
button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™ 12SE window (or your application window).
60
Scanning
Scanner Utility
The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size (Windows
®
XP only). If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the new settings to take effect.
3
Note
If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file.
Running the utility
You can run the utility by choosing the
Scanner Utility
located in the
start
/
All Programs
/
Brother
/
MFC-XXXX
(where XXXX is your model name)/
Scanner Settings
/
Scanner Utility
.
3
61
Scanning
Note
(Windows Vista
®
and Windows
®
7) The
User Account Control
screen appears, do the following.
• For users who have administrator rights: Click
Allow
.
3
• For users who do not have administrator rights: Enter the administrator password and click
OK
.
62
Scanning
Scanning a document using the WIA driver
(Windows Photo Gallery and Windows Fax and Scan)
3
Scanning a document into the PC
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
Pre-Scanning to crop a portion you want to scan using the scanner glass
3
Note
Duplex Scan is not supported by the MFC-9460CDN.
a
Load your document.
b
Open your software application to scan the document.
c
Do one of the following:
(Windows Photo Gallery)
Click
File
, then
Import from Camera or Scanner
.
(Windows Fax and Scan)
Click
File
,
New
, then
Scan
.
d
Choose the scanner you want to use.
e
Click
Import
.
The Scan dialog box appears.
f
Adjust the following settings, if needed, in the Scanner dialog box.
Note
You can choose duplex scan from the
Source
drop-down list.
3
63
Scanning
Profile
(1)
Source
(2)
Paper size
(3)
Color format
(4)
File type
(5)
Resolution (DPI)
(6)
Brightness
(7)
Contrast
(8)
1
2
3
4
5
6
7
8 g
Click the
Scan
button in the Scan dialog box.
The machine starts scanning the document.
3
64
Scanning
Pre-Scanning to crop a portion you want to scan using the scanner glass
The
Preview
button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the
Scan
button in the Scan dialog box to scan the image.
a
to
Scanning a document into the PC
b
Put the document face down on the scanner glass.
c
Choose
Flatbed
in the
Source
drop-down list. Adjust the following settings, if needed, in the Scanner dialog box.
Profile
(1)
Source
(2)
Color format
(3)
File type
(4)
Resolution (DPI)
(5)
Brightness
(6)
Contrast
(7)
Scanning area
(8)
3
3
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8) d
Click
Preview
.
The whole image is scanned into the PC and appears in the scanning area (8).
65
Scanning e
Press and hold down the left mouse button and drag it over the portion you want to scan.
f
Click the
Scan
button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.
3
66
Scanning
Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™
3
Note
• ScanSoft™ PaperPort™ 12SE supports Windows
®
XP (SP3 or greater), XP Professional x64 Edition (SP2 or greater), Windows Vista
®
(SP2 or greater) and Windows
®
7 only.
• For Windows
®
2000 (SP4 or higher) users, you can download ScanSoft™ PaperPort™ 11SE by
Nuance™ during the installation of MFL-Pro Suite. See the
Quick Setup Guide
.
ScanSoft™ PaperPort™ 12SE for Brother is a document management application. You can use PaperPort™
12SE to view scanned documents.
PaperPort™ 12SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™
Getting Started Guide
. To view the complete ScanSoft™ PaperPort™ 12SE
Getting Started Guide
, choose the
Help
ribbon and click
Getting Started Guide
. When you install MFL-Pro Suite, ScanSoft™
PaperPort™ 12SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™ 12SE through the ScanSoft™ PaperPort™ SE program group located in
start
/
All Programs
/
Nuance PaperPort
12
on your PC.
3
Viewing items
ScanSoft™ PaperPort™ 12SE gives several ways to view items:
Desktop
displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon.
You can see both PaperPort™ 12SE items (MAX files) and non-PaperPort™ 12SE items (files created using other applications).
All graphical files (PaperPort™ 12SE's *.max and other files) will be displayed and include an icon that indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images.
3
67
Scanning
ImageView
displays a close-up of a single page. You can open a PaperPort™ 12SE item by clicking the
Open with Image View
button on the
Desktop
ribbon.
As long as you have the appropriate application on your PC to display it, you can also open a non-PaperPort™ SE item by double-clicking it.
3
Organizing your items in folders
PaperPort™ 12SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in
Desktop
. An item can be a PaperPort™ 12SE item or a non-PaperPort™ 12SE item:
Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and view their items in
Desktop
.
You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse button and the item is stored in that folder.
Folders can be ‘nested’—that is, stored in other folders.
When you double-click a folder, its contents (both PaperPort™ 12SE MAX files and non PaperPort™
12SE files) appear in
Desktop
.
You can also use Windows
®
Explorer to manage the folders and items shown in
Desktop
.
3
68
Scanning
Quick links to other applications
ScanSoft™ PaperPort™ 12SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.
The bar at the bottom of the PaperPort™ 12SE desktop shows which programs you can use with PaperPort™
12SE.
3
3
To send an item from PaperPort™ 12SE to another program, simply drag and drop the item from the
PaperPort™ 12SE desktop to the program icon on the Send To bar. PaperPort™ 12SE automatically converts the item to the preferred format.
If PaperPort™ 12SE does not automatically recognize one of the applications on your PC, you can manually create a link using the
New Link
button on the
Tools
ribbon.
ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit
3
ScanSoft™ PaperPort™ 12SE can quickly convert a text document image into text that you can edit with a word processing application.
PaperPort™ 12SE uses the optical character recognition software (OCR), which comes with PaperPort™
12SE. PaperPort™ 12SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the
Copy Text
button on the
Item
ribbon, you can choose only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort™ 12SE’s built-in OCR application, or you can use your own OCR application.
Importing items from other applications
As well as scanning items, you can bring items into PaperPort™ 12SE in a variety of ways and convert them to PaperPort™ 12SE (MAX) files in several different ways:
Print to the
Desktop
from another application, such as Microsoft
®
Word.
Import files saved in other file formats, such as Windows
®
Bitmap (BMP) or Tagged Image File Format
(TIFF).
3
69
Scanning
Exporting items into other formats
You can export or save PaperPort™ 12SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF.
3
Exporting an image file
a
Click
Save As
on the PaperPort button.
The Save ‘XXXXX’ as dialog box is displayed.
b
Choose the drive and folder where you want to store the file.
c
Enter the new file name and choose the file type.
d
Click
Save
to save your file, or
Cancel
to return to PaperPort™ 12SE without saving it.
3
3
Uninstalling ScanSoft™ PaperPort™ 12SE with OCR
3
(Windows
®
XP)
a
Click the
start
button,
Control Panel
,
Add or Remove Programs
, and click the
Change or Remove
Programs
icon.
3
b
Choose
Nuance PaperPort 12
from the list and click
Change
or
Remove
.
(Windows Vista
®
and Windows
®
7)
3
a
Click the button,
Control Panel
,
Programs
and
Programs and Features
.
b
Choose
Nuance PaperPort 12
from the list and click
Uninstall
.
70
4
ControlCenter4
4
Overview
ControlCenter4 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter4 eliminates the need to manually launch specific applications.
ControlCenter4 has two user interfaces:
Home Mode
and
Advanced Mode
.
Home Mode
The
Home Mode
gives you easy access to your machine’s main functions. See
Advanced Mode
The
Advanced Mode
gives you more control over the details of your machine’s functions. You can add
up to three customized tabs in your original settings. See
Using ControlCenter4 in Advanced Mode
4
4
Changing the user interface
a
Click
Configuration
and then select
Mode Select
.
b
Select
Home Mode
or
Advanced Mode
in the mode dialog.
4
71
ControlCenter4
Using ControlCenter4 in Home Mode
This section briefly introduces the ControlCenter4 functions in
Home Mode
. For more details on each function, click
Help
.
4
4
1 Scan directly to a file, E-mail, word processor or graphics application of your choice.
2 Access the
PC-FAX
applications available for your device.
3 Access the settings available to configure your device.
4 Link to Brother Solutions Center, Brother CreativeCenter and the
Help
file.
5 You can select which machine ControlCenter4 will connect with from the
Model
drop-down list.
6 You can change the user interface and ControlCenter4 preferences.
7 Access the
Help
file.
8 Access
Status Monitor
by clicking the Device Status button.
72
ControlCenter4
ControlCenter4 Features for Home Mode users
Scan
(See
Opening the scanned image with an application
Attaching the scanned data to E-mail
PC-FAX
(See
Sending an image file from your computer
Viewing and printing received PC-FAX data
Device Settings
Configuring Scan button settings
Support
(See
Using Brother Solutions Center
Accessing the Brother CreativeCenter
4
4
73
ControlCenter4
Scan tab
There are five scan options:
Save
,
,
Open with an Application
,
Send E-mail
and
OCR
.
This section briefly introduces the
Scan
tab function. For more details of each function, click
Help
.
4
4
1 PC Scan setting area
2 Image viewer
3
Save
button
4
button
5
Open with an Application
button
6
Send E-mail
button
7
OCR
button
74
ControlCenter4
File types
You can choose from the following list of file types when saving to a folder.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Secure PDF (*.pdf)
XML Paper Specification (*.xps)
Note
• The XML Paper Specification is available for Windows Vista
®
and Windows
®
7, or when using applications which support XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• Secure PDF is available for the
Save
and
Send E-mail
selections.
4
Document Size
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1 to 2 (A4)
, the scanned image will be divided into two A5 size documents.
4
4
Saving the scanned image
The
Save
button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.
a
Configure the settings in the PC Scan setting area.
b
Click the
Scan
button.
c
Confirm and edit (if necessary) the scanned image in the image viewer.
d
Click
Save
.
e
The
Save
dialog will appear. Select your
Destination Folder
and other settings. Click
OK
.
f
The image will be saved in the folder you have chosen.
4
75
ControlCenter4
Printing the scanned image
You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver.
a
Select the
Scan
tab.
b
Configure the settings in the PC Scan setting area.
c
Click the
Scan
button.
d
Confirm and edit (if necessary) the scanned image in the image viewer.
e
Click
.
f
Configure the print settings and then click
Start Printing
.
4
4
Opening the scanned image with an application
The
Open with an Application
button lets you scan an image directly into your graphics application for image editing.
a
Select the
Scan
tab.
b
Configure the settings in the PC Scan setting area.
c
Click the
Scan
button.
d
Confirm and edit (if necessary) the scanned image in the image viewer.
e
Click
Open with an Application
.
f
Select the application from the drop-down list and click
OK
.
g
The image will appear in the application you have chosen.
4
76
ControlCenter4
Attaching the scanned data to E-mail
The
Send E-mail
button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.
a
Select the
Scan
tab.
b
Configure the settings in the PC Scan setting area.
c
Click the
Scan
button.
d
Confirm and edit (if necessary) the scanned image in the image viewer.
e
Click
Send E-mail
.
f
Configure the attached file settings and click
OK
.
g
Your default E-mail application will open and the image will be attached to a new, blank email.
4
4
Using the OCR feature
The
OCR
button lets you scan a document and convert it into text. This text can be edited using your favorite word processing software.
a
Select the
Scan
tab.
b
Configure the settings in the PC Scan setting area.
c
Click the
Scan
button.
d
Confirm and edit (if necessary) the scanned image in the image viewer.
e
Click
OCR
.
f
Configure the OCR settings and click
OK
.
g
Your default word processing application will open and display the converted text data.
4
77
ControlCenter4
PC-FAX tab
This section briefly introduces the
PC-FAX
tab function. For more details of each function, click
Help
.
Note
The PC-FAX software can only send Black & White fax documents in Letter size.
4
4
1
Send Image File
button
2
Send Scanned Image
button
3
Received PC-FAX
button
4 PC Scan setting area
5 Scan Image area
6
Send
button
78
ControlCenter4
Sending an image file from your computer
The
Send Image File
button lets you send an image file as a fax from your computer using the Brother
PC-FAX software.
a
Select the
PC-FAX
tab.
b
Click
Send Image File
.
c
Click on the folder tree to browse for the folder where the image you want to send is located. Then select the file you want to send.
d
Click the
Send
button.
e
The PC-FAX sending dialog will appear. Enter a fax number and then click
Start
.
4
4
Sending a scanned image
The
Send Scanned Image
button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC-FAX software.
a
Select the
PC-FAX
tab.
b
Click
Send Scanned Image
.
c
Configure the settings in the PC Scan setting area.
d
Click the
Scan
button.
e
Confirm and edit (if necessary) the scanned image in the image viewer.
f
Click
Send
.
g
The PC-FAX sending dialog will appear. Enter a fax number and then click
Start
.
4
79
ControlCenter4
Viewing and printing received PC-FAX data
The
Received PC-FAX
button lets you view and print received fax data using the Brother PC-FAX software.
Before you use the PC-FAX Receive function,
you must select the PC-FAX Receive option from the control panel menu of your Brother machine
Enabling PC-FAX Receiving software on your machine
a
Select the
PC-FAX
tab.
b
Click
Received PC-FAX
.
c
The PC-FAX receiving function activates and starts to receive fax data from your machine. The received data will appear. To view the data, click
View
.
d
If you want to print the received data, select the data and then click
.
e
Configure the print settings and then click
Start Printing
.
4
4
80
ControlCenter4
Device Settings tab
This section briefly introduces the
Device Settings
tab function. For more details of each function, click
Help
.
4
4
1
Remote Setup
button
2
Quick Dial
button
3
Device Scan Settings
button
4
BRAdmin
button
Configuring Remote Setup
The
Remote Setup
button lets you open the Remote Setup Program window to configure most machine and network setting menus.
a
Select the
Device Settings
tab.
b
Click
Remote Setup
.
c
The Remote Setup Program window will appear. For Remote Setup configuration, see
4
81
ControlCenter4
Accessing Quick Dial
The
Quick Dial
button lets you open the
Address Book
window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC.
a
Select the
Device Settings
tab.
b
Click
Quick Dial
.
c
The Address Book window will appear. For Address Book configuration, see
4
Configuring Scan button settings
The
Device Scan Settings
button lets you configure your machine’s
SCAN
key settings.
4
4
a
Select the
Device Settings
tab.
b
Click
Device Scan Settings
.
c
The
Device Scan Settings
dialog will appear. You can change settings of each Scan button function.
d
Click
OK
.
82
ControlCenter4
Launching the BRAdmin utility
If you have installed BRAdmin Light or BRAdmin Professional 3, the
BRAdmin
button lets you open the
BRAdmin Light or BRAdmin Professional 3 utility.
The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address. To install BRAdmin Light from the installation CD-ROM, see
Network User's Guide
.
If you require more advanced machine management, use the latest version of BRAdmin Professional 3 utility that is available as a download from http://solutions.brother.com/.
a
Select the
Device Settings
tab.
b
Click
BRAdmin
. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.
Note
If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter 4 will launch
BRAdmin Professional 3.
4
4
83
ControlCenter4
Support tab
This section briefly introduces the
Support
tab function. For more details of each function, click the
Help
button in ControlCenter4.
4
Opening ControlCenter Help
The
ControlCenter Help
lets you open the
Help
file for detailed information about ControlCenter.
a
Select the
Support
tab.
b
Click
ControlCenter Help
.
c
The
ControlCenter Help
top page will appear.
Using Brother Solutions Center
The
Brother Solutions Center
button lets you open the Brother Solutions Center Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
a
Select the
Support
tab.
b
Click
Brother Solutions Center
.
c
The Brother Solutions Center Web site will be shown in your web browser.
4
4
4
Accessing the Brother CreativeCenter
The
Brother CreativeCenter
button lets you access our Web site for free and easy online solutions for business and home users.
a
Select the
Support
tab.
b
Click
Brother CreativeCenter
. ControlCenter 4 will launch your web browser and then open the Brother
CreativeCenter Web site.
4
84
ControlCenter4
Using ControlCenter4 in Advanced Mode
This section briefly introduces the ControlCenter4 functions in
Advanced Mode
. For more details on each function, click
Help
.
4
4
1 Scan directly to a file, E-mail, word processor or graphics application of your choice.
2 Access the
PC-Copy
feature available via your PC.
3 Access the
PC-FAX
applications available for your device.
4 Access the settings available to configure your device.
5 Link to Brother Solutions Center, Brother CreativeCenter and the
Help
file.
6 You can configure your original settings tab by right clicking the tab area.
7 You can select which machine ControlCenter4 will connect with from the
Model
drop-down list.
8 You can open the configuration window for each scan function and change the user interface mode.
9 Access the
Help
file.
10 Access
Status Monitor
by clicking the Device Status button.
85
ControlCenter4
ControlCenter4 Features for Advanced Mode users
Scan
(See
Opening the scanned image with an application
Attaching the scanned data to E-mail
PC-Copy
(See
PC-FAX
(See
Sending an image file from your computer
Viewing and printing received PC-FAX data
Device Settings
Configuring Scan button settings
Support
(See
Using Brother Solutions Center
Accessing the Brother CreativeCenter
Custom
(See
4
4
86
ControlCenter4
Scan tab
There are four scan options:
Image
,
OCR
,
and
File
.
This section briefly introduces the
Scan
tab function. For more details of each function, click
Help
.
4
4
1 PC Scan setting area
2
Image
button
3
OCR
button
4
button
5
File
button
Note
• You can change the default settings of each button by right-clicking the appropriate button or clicking
Configuration
. When the configuration dialog appears, you can change the settings and then click
OK
.
• To preview and configure the scanned image, check
Pre Scan
on configuration dialog.
87
ControlCenter4
File types
You can choose from the following list of file types when saving to a folder.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Secure PDF (*.pdf)
XML Paper Specification (*.xps)
Note
• The XML Paper Specification is available for Windows Vista
®
and Windows
®
7, or when using applications which support XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File.
4
Document Size
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1 to 2 (A4)
, the scanned image will be divided into two A5 size documents.
4
4
Opening the scanned image with an application
The
Image
button lets you scan an image directly into your graphics application for image editing.
a
Select the
Scan
tab.
b
If you want to change the scan settings, right-click the
Image
button and then change settings. If you want to preview and configure the scanned image, check
Pre Scan
. Click
OK
.
c
Click
Image
.
d
The image will appear in the application you have chosen.
4
88
ControlCenter4
Using the OCR feature
The
OCR
button lets you scan a document and convert it into text. This text can be edited using your favorite word processing software.
a
Select the
Scan
tab.
b
If you want to change the scan settings, right-click the
OCR
button and then change settings. If you want to preview and configure the scanned image, check
Pre Scan
. Click
OK
.
c
Click
OCR
.
d
Your default word processing application will open and display the converted text data.
4
4
Attaching the scanned data to E-mail
The
button lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment.
a
Select the
Scan
tab.
b
If you want to change the scan settings, right-click the
button and then change settings. If you want to preview and configure the scanned image, check
Pre Scan
. Click
OK
.
c
Click
.
d
Your default E-mail application will open and the image will be attached to a new, blank email.
4
Saving the scanned image
The
File
button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.
a
Select the
Scan
tab.
b
If you want to change the scan settings, right-click the
File
button and then change settings. If you want to preview and configure the scanned image, check
Pre Scan
. Click
OK
.
c
Click
File
.
d
The image will be saved in the folder you have chosen.
4
89
ControlCenter4
PC-Copy tab
4
Printing the scanned image
You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver.
a
Select the
PC-Copy
tab.
b
If you want to change the scan settings, right-click the button you want to change and then change the settings. If you want to preview and configure the scanned image, check
Pre Scan
. Click
OK
.
c
Click
Color Copy
,
Monochrome Copy
,
2 in 1 Copy
or
4 in 1 Copy
.
You can customize each button with your preferred settings.
d
The scanned image will be printed.
4
4
PC-FAX tab
This section briefly introduces the
PC-Fax
tab function. For more details of each function, click
Help
.
Note
The PC-FAX software can only send Black & White fax documents in Letter size.
Sending an image file from your computer
The
Send Image File
button lets you send an image file as a fax from your computer using the Brother
PC-FAX software.
a
Select the
PC-FAX
tab.
b
Click
Send Image File
.
c
Click on the folder tree to browse for the folder where the image you want to send is located. Then select the file you want to send.
d
Click the
Send
button.
e
The PC-FAX sending dialog will appear. Enter a fax number and then click
Start
.
4
4
90
ControlCenter4
Sending a scanned image
The
Send Scanned Image
button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC-FAX software.
a
Select the
PC-FAX
tab.
b
If you want to change the scan settings, right-click
Send Scanned Image
and then change settings. If you want to preview and configure the scanned image, check
Pre Scan
. Click
OK
.
c
Click
Send Scanned Image
.
d
The PC-FAX sending dialog will appear. Enter a fax number and then click
Start
.
4
4
Viewing and printing received PC-FAX data
The
Received PC-FAX
button lets you view and print received fax data using the Brother PC-FAX software.
Before you use the PC-FAX Receive function,
you must select the PC-FAX Receive option from the control panel menu of your Brother machine
Enabling PC-FAX Receiving software on your machine
a
Select the
PC-FAX
tab.
b
Click
Received PC-FAX
.
c
The PC-FAX receiving function activates and starts to receive fax data from your machine. The received data will appear. To view the data, click
View
.
d
If you want to print the received data, select the data and then click
.
e
Configure the print settings and then click
Start Printing
.
4
91
ControlCenter4
Device Settings tab
This section briefly introduces the
Device Settings
tab function. For more details of each function, click
Help
.
4
Configuring Remote Setup
The
Remote Setup
button lets you open the Remote Setup Program window to configure most machine and network setting menus.
a
Select the
Device Settings
tab.
b
Click
Remote Setup
.
c
The Remote Setup Program window will appear. For Remote Setup configuration, see
4
4
Accessing Quick Dial
The
Quick Dial
button lets you open the
Address Book
window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC.
a
Select the
Device Settings
tab.
b
Click
Quick Dial
.
c
The Address Book window will appear. For Address Book configuration, see
4
92
ControlCenter4
Configuring Scan button settings
The
Device Scan Settings
button lets you configure your machine’s
SCAN
key settings.
4
4
a
Select the
Device Settings
tab.
b
Click
Device Scan Settings
.
c
The
Device Scan Settings
dialog will appear. You can change settings of each Scan button function.
d
Click
OK
.
93
ControlCenter4
Launching the BRAdmin utility
If you have installed BRAdmin Light or BRAdmin Professional 3, the
BRAdmin
button lets you open the
BRAdmin Light or BRAdmin Professional 3 utility.
The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address. To install BRAdmin Light from the installation CD-ROM, see
Network User's Guide
.
If you require more advanced machine management, use the latest version of BRAdmin Professional 3 utility that is available as a download from http://solutions.brother.com/.
a
Select the
Device Settings
tab.
b
Click
BRAdmin
. The BRAdmin Light or BRAdmin Professional 3 utility dialog appears.
Note
If you have installed both BRAdmin Light and BRAdmin Professional, ControlCenter 4 will launch
BRAdmin Professional 3.
4
4
94
ControlCenter4
Support tab
This section briefly introduces the
Support
tab function. For more details of each function, click the
Help
button in ControlCenter4.
4
Opening ControlCenter Help
The
ControlCenter Help
lets you open the
Help
file for detailed information about ControlCenter.
a
Select the
Support
tab.
b
Click
ControlCenter Help
.
c
The
ControlCenter Help
top page will appear.
Using Brother Solutions Center
The
Brother Solutions Center
button lets you open the Brother Solutions Center Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
a
Select the
Support
tab.
b
Click
Brother Solutions Center
.
c
The Brother Solutions Center Web site will be shown in your web browser.
4
4
4
Accessing the Brother CreativeCenter
The
Brother CreativeCenter
button lets you access our Web site for free and easy online solutions for business and home users.
a
Select the
Support
tab.
b
Click
Brother CreativeCenter
. ControlCenter 4 will launch your web browser and then open the
Brother CreativeCenter Web site.
4
95
ControlCenter4
Custom tab
This section briefly introduces adding a
Custom
tab. For more details, click
Help
.
4
Creating a Custom tab
You can create up to three customized tabs including up to five customized buttons with your preferred settings.
a
Click
Configuration
and then select
Create custom tab
.
4
4
96
ControlCenter4
Creating a Custom button
a
Click
Configuration
and then select
Create custom button
.
Select a button you want to create from the menu. The settings dialog will appear.
4
4
b
Enter the button name and change the settings if necessary. Click
OK
. (The setting options vary depending on the created button.)
Note
You can change or remove the created tab, button or settings. Click
Configuration
and follow the menu.
97
5
Remote Setup
5
Remote Setup
The Remote Setup program lets you configure many machine and network settings from a Windows
® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
Click the
start
button,
All Programs
,
Brother
,
MFC-XXXX
(or
MFC-XXXX LAN
) and
Remote Setup
.
Note
• If your machine is connected via a Network, you have to enter your password.
• The default password is “access”. You can use BRAdmin Light or Web Based Management to change this password. (See the
Network User's Guide
for details.)
5
5
OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click
OK
.
Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
Apply
Lets you upload data to the machine without exiting the Remote Setup application.
98
Remote Setup
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click
Apply
to upload the new data to the machine and then click
.
Export
Lets you save the current configuration settings to a file.
Import
Lets you read the settings from a file.
Note
• You can use the
Export
button to save Quick Dial or all your settings for your machine.
• If your PC is protected by a firewall, and is unable to use
Remote Setup
, you may need to configure the firewall settings to allow communication through port number 137. (See
Firewall settings (For Network users)
• If you are using Windows
®
Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary
Firewall settings have already been made.
• If the Secure Function Lock is set to on, you cannot use
Remote Setup
.
5
99
6
Brother PC-FAX Software
6
PC-FAX sending
The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface. You can use the Address Book
Search feature to quickly find members to send to.
For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com/.
Note
The PC-FAX software can only send Black & White fax documents in Letter size.
6
Setting up user information
6
6
Note
You can access
User Information
from the FAX Sending dialog box by clicking the icon.
(See
Sending a file as a PC-FAX using the Facsimile style user interface
a
Click the
start
button,
All Programs
,
Brother
,
MFC-XXXX
(or
MFC-XXXX LAN
),
PC-FAX Sending
, then
PC-FAX Setup
.
The
Brother PC-FAX Setup
dialog box appears: b
Enter this information to create the fax header and cover page.
c
Click
OK
to save the
User Information
.
Note
You can set up the
User Information
separately for each Windows
®
account.
100
Brother PC-FAX Software
Sending setup
From the
Brother PC-FAX Setup
dialog box, click the
Sending
tab to display the screen below.
6
Outside line access
Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be applied and Dial Prefix set in the function menu will be ignored.
Include header
To add the header information you entered in the
User Information
tab to the top of your sent faxes, check the
Include header
6
101
Brother PC-FAX Software
User interface
Choose the user interface from two choices: Simple style or Facsimile style.
Simple style
Facsimile style
6
Setting up a cover page
From the PC-FAX dialog box, click the icon to access the
Brother PC-FAX Cover Page Setup
screen.
The
Brother PC-FAX Cover Page Setup
dialog box appears:
6
6
6
102
Brother PC-FAX Software
Entering cover page information
6
Note
If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.
To
Choose the recipient information you want to add to the cover page.
From
Choose the sender information you want to add to the cover page.
Comment
Enter the comment you want to add to the cover page.
Form
Choose the cover page format you want to use.
Cover page title
If you choose
Custom
, you can put a bitmap file, such as your company logo, on the cover page.
Use the
Browse
button to choose the BMP file, and then choose the alignment style.
Count cover page
Check
Count cover page
to include the cover page in the page numbering.
6
Sending a file as a PC-FAX using the Facsimile style user interface
a
Create a file in any application on your PC.
b
Click
File
, then
.
The
dialog box appears:
6
103
Brother PC-FAX Software c
Choose
Brother PC-FAX
as your printer, and then click
.
The Facsimile style user interface appears:
Note
If the Simple style user interface appears, change the user interface selection setting. (See
d
Enter a fax number using any of the following methods:
Use the dial pad to enter the number.
Click any of the 10
Speed Dial
buttons.
Click the
Address Book
button, and then choose a member or group from the Address Book.
If you make a mistake, click
Clear
to delete all the entries.
e
To include a cover page, click
Cover Page On
.
Note
You can also click the cover page f
Click
Start
to send the fax.
icon to create or edit a cover page.
Note
• If you want to cancel the fax, click
Stop
.
• If you want to redial a number, click
Redial
to scroll through the last five fax numbers, choose a number, and then click
Start
.
6
104
Brother PC-FAX Software
Sending a file as a PC-FAX using the Simple style user interface
a
Create a file in any application on your PC.
b
Click
File
, then
.
The
dialog box appears:
6
c
Choose
Brother PC-FAX
as your printer, and then click
.
The Simple style user interface appears:
Note
If the Facsimile style user interface appears, change the user interface selection setting. (See
d
Enter the fax number using any of the following methods:
Enter the fax number in the
To:
field.
Click the
To:
button, and then choose destination fax numbers from the Address Book.
If you make a mistake, click
Clear
to delete all the entries.
e
To send a cover page and note, check
Cover page On
.
Note
You can also click the icon to create or edit a cover page.
105
6
Brother PC-FAX Software f
Click the send icon.
Note
If you want to cancel the fax, click the cancel icon.
Address Book
If Outlook or Outlook Express is installed on your PC, you can choose in the
Select Address Book
pull-down which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook,
Outlook Express Windows Mail Address or Windows Contacts.
Click the
Browse
button to choose the database file.
6
6
You can use the address book you have chosen in the
Select Address Book
pull-down list by clicking the
Address Book
button in the FAX Sending dialog box.
Outlook Express Address Book
6
Note
To use your Outlook Address Book, you must select Microsoft
®
Outlook 2000, 2002, 2003 or 2007 as your default E-mail application.
106
Brother PC-FAX Software
Brother Address Book
a
Click the
start
button,
All Programs
,
Brother
,
MFC-XXXX
or
MFC-XXXX LAN
(where XXXX is your model name),
PC-FAX sending
, then
PC-FAX Address Book
.
The
Brother Address Book
dialog box appears:
6
Setting up a member in the Address Book
In the
Brother Address Book
dialog box you can add, edit and delete members and groups. a
In the Address Book dialog box, click the icon to add a member.
The
Brother Address Book Member Setup
dialog box appears:
6
6
b
In the Member Setup dialog box, enter the member’s information.
Name
is a required field. Click
OK
to save the information.
107
Brother PC-FAX Software
Speed Dial setup
From the
Brother PC-FAX Setup
dialog box, click the
Speed Dial (Facsimile style only)
tab. (To use this feature, you must choose the
Facsimile style
user interface.)
6
You can register a member or group on each of the ten
Speed Dial
buttons.
Registering an address in a Speed Dial button
a
Click the
Speed Dial
button you want to program.
b
Click the member or group you want to store on the
Speed Dial
button.
c
Click
Add >>
.
Clearing a Speed Dial button
a
Click the
Speed Dial
button you want to clear.
b
Click
Clear
.
Note
You can select a speed dial from the PC-FAX interface to make sending a document easier & faster.
6
6
#1 Joe Smith XXX-XXX-XXXX
6
108
Brother PC-FAX Software
Setting up a group for broadcasting
You can create a group to send the same PC-FAX to several recipients at one time.
a
In the
Brother Address Book
dialog box, click the icon to create a Group.
The
Brother Address Book Group Setup
dialog box appears:
6
b
Enter the name of the new group in the
Group Name
field.
c
In the
Available Names
box, choose each member to be included in the group, and then click
Add >>
.
Members added to the group appear in the
Group Members
box.
d
After all the members you want have been added, click
OK
.
Note
You can have up to 50 members in a group.
Editing member information
a
Choose the member or group you want to edit.
6
b
Click the edit icon.
c
Change the member or group information.
d
Click
OK
.
6
Deleting a member or group
a
Choose the member or group you want to delete.
b
Click the delete icon.
c
When the confirmation dialog box appears, click
OK
.
6
109
Brother PC-FAX Software
Exporting the Address Book
You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (A vCard is an electronic business card that contains the sender’s contact information). You can also export the Address Book as Remote Setup Dial
Data that can be used by the Remote Setup application of your machine. (See
If you are creating a vCard, you must first click on the address book member you want to create the vCard for.
6
Exporting Address Book entries
Note
• If you are creating a vCard, you must first choose the member.
• If you choose vCard in step
,
Save as type:
will be
vCard (*.vcf)
.
a
Do one of the following:
From the Address Book, click
File
,
Export
, then
Text
.
From the Address Book, click
File
,
Export
, then
vCard
From the Address Book, click
File
,
Export
, then
Remote Setup Dial Data
and go to step
.
b
From the
Available Items
column, choose the data fields you want to export and then click
Add >>
.
Note
Choose the items in the order you want them listed.
c
If you are exporting to an ASCII file, choose
Tab
or
Comma
from
Divide Character
. This chooses
Tab
or
Comma
to separate the data fields.
d
Click
OK
to save the data.
6
6
110
Brother PC-FAX Software e
Enter the name of the file, and then click
Save
.
Importing to the Address Book
You can import ASCII text files (*.csv), vCards (electronic business cards) or
Remote Setup Dial Data
into your Address Book.
6
Importing an ASCII text file
a
Do one of the following:
From the Address Book, click
File
,
Import
, then
Text
.
From the Address Book, click
File
,
Import
, then
vCard
and go to step
.
From the Address Book, click
File
,
Import
, then
Remote Setup Dial Data
and go to step
6
6
b
From the
Available Items
column, choose the data fields you want to import, and click
Add >>
.
Note
From the Available Items list choose the fields in the same order they are listed in the import text file.
c
Choose
Tab
or
Comma
based on the file format you are importing from
Divide Character
.
d
Click
OK
to import the data.
111
Brother PC-FAX Software e
Enter the name of the file, and then click
Open
.
Note
If you chose
Text
Files of type
: will be
Text file (*.txt; *.csv)
.
6
112
Brother PC-FAX Software
PC-FAX receiving
The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed when you install the MFL-Pro Suite and works on locally or network connected machines.
When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will automatically be sent to your PC.
If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine
LCD will display the number of stored faxes received, for example:
PC Fax Msg:001
6
When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC.
To enable the PC-FAX Receive Software, do the following:
BEFORE YOU USE THE PC-FAX RECEIVE FUNCTION, YOU MUST CHOOSE PC-FAX RECEIVE
FROM THE MENU ON THE MACHINE.
Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)
Note
• The PC-FAX software can only receive Black & White fax documents.
• If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the
firewall settings to allow communication through port number 54926 and 137. (See
Depending on the operating system you are using, you may get a Security Alert message when you start the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program.
6
113
Brother PC-FAX Software
Enabling PC-FAX Receiving software on your machine
You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off.
a
Press
Menu
,
2
,
5
,
1
.
b
Press a
or b
to choose
PC Fax Receive
.
Press
OK
.
c
Press a
or b
to choose
<USB>
or your PC name if connected on a network.
Press
OK
.
d
Press a
or b
to choose
Backup Print
:
On
or
Backup Print
:
Off
.
Press
OK
.
e
Press
Stop/Exit
.
6
For Touchscreen models
a
Press
MENU
.
b
Press a
or b
to display
Fax
.
Press
Fax
.
c
Press a
or b
to display
Setup Receive
.
Press
Setup Receive
.
d
Press a
or b
to display
Forward/Page/Store
.
Press
Forward/Page/Store
.
e
Press
PC Fax Receive
.
f
Confirm the message.
Press
OK
.
g
Press a
or b
to choose
<USB>
or your computer name if the machine is connected to a network.
Press
OK
.
h
Press
Backup Print:On
or
Backup Print:Off
.
i
Press
Stop/Exit
.
Note
If you choose
Backup Print
:
On
, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory when they have been successfully printed and sent to your PC. When Backup Print is off, your fax messages are automatically erased from your machine’s memory when they have been successfully sent to your PC.
6
6
114
Brother PC-FAX Software
Running the PC-FAX Receiving software on your PC
Click the
start
button,
All Programs
,
Brother
,
MFC-XXXX
/
MFC-XXXX LAN
,
PC-FAX Receiving
and
Receive
.
The PC-FAX icon appears in your PC tasktray.
6
Setting up your PC
a
Right-click the PC-FAX icon on your PC tasktray, and then click
PC-Fax Rx Setup
.
The
PC-Fax Rx Setup
dialog box appears:
6
6
b
In
Save file to
, click the
Browse
button if you want to change the path where PC-FAX files are saved.
c
In
File Format
, choose
.tif
or
.max
as the received document format. The default format is
.tif
.
d
To play wave files (.wav sound files) when receiving a fax, check
Play wave file when receiving FAX
, and enter the path of the wave file.
e
To automatically start the PC-FAX receiving software when you start Windows
®
, check
Add to Startup folder
.
f
If you want to use the PC-FAX Receiving software, see
Configuring the Network PC-FAX Receiving
115
Brother PC-FAX Software
Configuring the Network PC-FAX Receiving Settings
The settings to send received faxes to your computer were automatically configured during the installation of
MFL-Pro Suite (see the
Quick Setup Guide
).
If you are using a different machine than the one that was registered to your PC during the installation of the
MFL-Pro Suite software, follow the steps below.
a
In the
PC-Fax Rx Setup
dialogue box, click the
Network Settings
button. The
Network Settings
dialog box appears.
b
You must specify the IP address or Node name of your machine.
6
6
Specify your machine by address
Enter the IP address of the machine in
IP Address
.
Specify your machine by name
Enter the machine node name in
Node Name
, or click the
Browse
button and choose the correct Brother machine you want to use from the list.
Specify your PC name
You can specify the PC name that will appear on the display of the machine. To change the name, enter the new name in
Display Your PC Name (Max 15 charactors)
.
116
Brother PC-FAX Software
Viewing new PC-FAX messages
6
Each time your PC is receiving a PC-FAX, the icon will alternate between been received, the icon will change to been viewed.
. The icon will change to
and . Once the fax has
once the received fax has a
Double-click to run PaperPort™.
b
Open the Fax Received folder.
c
Double-click any new faxes to open and view them.
Note
The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2010 16:40:21.tif’.
6
117
7
Firewall settings (For Network users)
7
Before using the Brother software
Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using the Windows
®
Firewall and you installed MFL-Pro Suite from the
CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM follow the instructions below to configure your Windows
®
Firewall. If you are using any other personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
UDP Port number information for Firewall configuration
7
UDP Port
External Port number
Internal Port number
Network Scanning
54925
54925
Network PC-Fax
54926
54926
Network Scanning and
Network PC-Fax
137
137
1
Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926. Port number 137 also supports printing and Remote Setup over the network.
7
Windows
®
XP SP2 or greater
a
Click the
start
button,
Control Panel
,
Network and Internet Connections
and then
Windows Firewall
.
Make sure that
Windows Firewall
on the
General
tab is set to
on (recommended)
.
b
Click the
Advanced
tab and
Settings...
button of Network Connection Settings.
7
c
Click the
Add
button.
d
Add port
54925
for network scanning by entering the information below:
1 In
Description of service
: Enter any description, for example “Brother Scanner”.
118
Firewall settings (For Network users)
2 In
Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network
: Enter “Localhost”.
3 In
External Port number for this service
: Enter “
54925
”.
4 In
Internal Port number for this service
: Enter “
54925
”.
5 Make sure
UDP
is selected.
6 Click
OK
.
e
Click the
Add
button.
f
Add port
54926
for Network PC-Fax by entering the information below:
1 In
Description of service
: Enter any description, for example “Brother PC-Fax”.
2 In
Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network
: Enter “Localhost”.
3 In
External Port number for this service
: Enter “
54926
”.
4 In
Internal Port number for this service
: Enter “
54926
”.
5 Make sure
UDP
is selected.
6 Click
OK
.
g
If you still have trouble with your network connection, click the
Add
button.
h
Add port
137
for network scanning, network printing and Network PC-Fax receiving by entering the information below:
1 In
Description of service
: Enter any description, for example “Brother Network Print”.
2 In
Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network
: Enter “Localhost”.
3 In
External Port number for this service
: Enter “
137
”.
4 In
Internal Port number for this service
: Enter “
137
”.
5 Make sure
UDP
is selected.
6 Click
OK
.
i
Make sure that the new setting is added and is checked, and then click
OK
.
119
7
Firewall settings (For Network users)
Windows Vista
®
users
a
Click the button,
Control Panel
,
Network and Internet
,
Windows Firewall
and click
Change settings
.
b
When the
User Account Control
screen appears, do the following.
For users who have administrator rights: Click
Continue
.
7
For users who do not have administrator rights: Enter the administrator password and click
OK
.
7
c
Make sure that
Windows Firewall Settings
on the
General
tab is set to On.
120
Firewall settings (For Network users) d
Click the
Exceptions
tab.
e
Click the
Add port...
button.
f
To add port
54925
for network scanning, enter the information below:
1 In
Name
: Enter any description, for example “Brother Scanner”.
2 In
Port number
: Enter “
54925
”.
3 Make sure
UDP
is selected.
Then, click
OK
.
g
Click the
Add port...
button.
h
To add port
54926
for Network PC-Fax, enter the information below:
1 In
Name
: Enter any description, for example “Brother PC-Fax”.
2 In
Port number
: Enter “
54926
”.
3 Make sure
UDP
is selected.
Then, click
OK
.
121
7
Firewall settings (For Network users) i
Make sure that the new setting is added and is checked, and then click
OK
.
j
If you still have trouble with your network connection such as Network Scanning or Printing, check
File and Printer Sharing
box in the
Exceptions
tab and then click
OK
.
7
122
Firewall settings (For Network users)
Windows
®
7 users
a
Click the button,
Control Panel
,
System and Security
and then
Windows Firewall
.
Make sure the
Windows Firewall state
is set to
On
.
b
Click
Advanced settings
. The
Windows Firewall with Advanced Security
window appears.
c
Click
Inbound Rules
.
7
7
d
Click
New Rule
.
e
Choose
Port
and click
Next
.
123
Firewall settings (For Network users) f
To add a port enter the information below:
For network scanning
Choose
UDP
and enter “
54925
” in the
Specific local ports:
.
Click
Next
.
For Network PC-Fax
Choose
UDP
and enter “
54926
” in the
Specific local ports:
.
Click
Next
.
g
Choose
Allow the connection
and click
Next
.
h
Check the applicable items and click
Next
.
i
Enter any description in
Name:
(for example “Brother Scanner” or “Brother PC-Fax”) and click
Finish
.
7
124
Firewall settings (For Network users) j
Make sure that the new setting is added and is checked.
k
Click
Outbound Rules
.
l
Click
New Rule
.
m
Choose
Port
and click
Next
.
7
125
Firewall settings (For Network users) n
To add port enter the information below:
For network scanning
Choose
UDP
and enter “
54925
” in the
Specific remote ports:
.
Click
Next
.
For Network PC-Fax
Choose
UDP
and enter “
54926
” in the
Specific remote ports:
.
Click
Next
.
o
Choose
Allow the connection
and click
Next
.
p
Check the applicable items and click
Next
.
q
Enter any description in
Name:
(for example “Brother Scanner” or “Brother PC-Fax”) and click
Finish
.
7
r
Make sure that the new setting is added and is checked.
126
Section III
Apple Macintosh
III
8
Printing and Faxing
8
Features in the printer driver (Macintosh)
This machine supports Mac OS X 10.4.11 - 10.5.x - 10.6.x.
Note
The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version.
8
Duplex printing
The supplied printer driver supports duplex printing.
8
Guidelines for printing on both sides of the paper
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see
Error and maintenance messages
in the
Basic User's Guide
. If you have a print quality problem, see
Improving the print quality
in the
Basic User's Guide
.
8
8
Automatic duplex printing
Use Letter, Legal or Folio size paper when you use the automatic duplex printing function.
Make sure that the back cover is closed.
If paper is curled, straighten it and then put it back in the paper tray.
Use regular paper or thin paper. DO NOT use bond paper.
Manual duplex printing
The machine prints all the even-numbered pages on one side of the paper first. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.
8
8
128
Printing and Faxing
Simultaneous scanning, printing and faxing
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
8
Choosing page setup options
You can set the
Paper Size
,
Orientation
and
Scale
.
a
From an application such as Apple TextEdit, click
File
, then
Page Setup
. Make sure
Brother MFC-XXXX
(where XXXX is your model name.) is chosen in the
Format for
pop-up menu. You can change the settings for
Paper Size
,
Orientation
and
Scale
, then click
OK
.
8
8
b
From an application such as Apple TextEdit, click
File
, then
to start printing.
(Mac OS X 10.4.11)
129
Printing and Faxing
(Mac OS X 10.5.x to 10.6.x)
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Choosing printing options
To control special printing features, choose
Print Settings
from the Print dialog box.
8
8
130
Printing and Faxing
Cover Page
You can make the following cover page settings:
8
Print Cover Page
If you want to add a cover page to your document, use this function.
Cover Page Type
Choose a template for the cover page.
Billing Info
If you want to add the billing information to the cover page, enter text in the
Billing Info
box.
8
131
Printing and Faxing
Layout
8
Pages per Sheet
The
Pages per Sheet
selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper.
Layout Direction
When you specify the pages per sheet, you can also specify the direction of the layout.
Border
If you want to add a border, use this function.
Two-Sided
Reverse Page Orientation
(Mac OS X 10.5.x to 10.6.x)
Check
Reverse Page Orientation
to reverse the data from up to down.
Flip horizontally
(Mac OS X 10.6.x)
Check
Flip horizontally
to print as a reflection flipped left-to-right.
8
132
Printing and Faxing
Secure Print
8
Secure Print
:
Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.
To send a secured document: a
Check
Secure Print
.
b
Enter your password, user name and job name and click
.
c
You must print the secured document from the control panel of the machine. (See
To delete a secured document: You need to use the control panel of the machine to delete a secured
8
133
Printing and Faxing
Print Settings
You can change settings by choosing a setting in the
Print Settings
list:
Basic
tab
8
Media Type
You can change the media type to one of the following:
•
Plain Paper
•
Thin Paper
•
Thick Paper
•
Thicker Paper
•
Bond Paper
•
Recycled Paper
•
Envelopes
•
Env. Thick
•
Env. Thin
•
Label
•
Glossy Paper
Note
When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
8
134
Printing and Faxing
Print Quality
You can choose the following print quality settings.
•
Normal
(600 × 600 dpi)
600 dpi class. Recommended for ordinary printing. Good print quality with good print speed.
•
Fine
(2400 dpi class)
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time, data transfer time, and printing time will be longer.
Color / Mono
You can change the Color/Mono settings as follows:
•
Auto
The machine checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower.
•
Color
When your document contains color and you want to print it in color, select this mode.
•
Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of gray.
Note
• Sometimes a document can contain color information even if it appears to be monochrome (for example, gray areas can actually be made from a combination of colors).
• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the
Mono
mode, as long as black toner is available.
Toner Save Mode
You can conserve toner use with this feature. When you set
Toner Save Mode
to On, print appears lighter.
The default setting is Off.
Note
We do not recommend
Toner Save Mode
for printing Photo or Gray Scale images.
Paper Source
You can choose
Auto Select
,
Tray 1
,
,
MP Tray
or
Manual
.
1
Available if the optional tray is installed.
Reverse Print
(Mac OS X 10.4.11)
Check
Reverse Print
to reverse the data from up to down.
8
135
Printing and Faxing
Support
You can visit the Brother Solutions Center (http://solutions.brother.com/) and our Web site for original/genuine Brother supplies by clicking the
Support
button. The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s
Guides, driver updates and tips for using your machine.
Advanced
tab
Color Mode
You can change the color mode as follows:
•
Normal
This is the Default color mode.
•
Vivid
The color of all elements are adjusted to become a more vivid color.
•
None
If you want to apply the color management settings of your application, choose this setting. The printer driver will not adjust the color.
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
Improve Gray Color
You can improve the image quality of shaded areas by checking the
Improve Gray Color
check box.
Skip Blank Page
If
Skip Blank Page
is checked, the printer driver automatically detects blank pages and excludes them from printing.
8
136
Printing and Faxing
Improve Print Output
This feature allows you to improve a print quality problem.
•
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in
Media Type
to a thin setting.
Note
This operation will decrease the temperature of the machine's fusing process.
•
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, change the printer driver setting in
Media Type
to a thick setting.
Settings
If you want to change the color settings such as brightness, contrast, intensity or saturation, click the
Settings
button to access more advanced settings.
Note
This operation will increase the temperature of the machine's fusing process.
8
(1)
(2)
(3)
(4)
(5)
(6)
•
Brightness
(1)
Moving the scroll bar to the right makes your image lighter and moving the scroll bar left makes your image darker.
•
Contrast
(2)
Darker sections are darker while lighter sections will be lighter as you increase the contrast.
137
Printing and Faxing
•
Red
(3)
Increase the intensity of
Red
in the image.
•
Green
(4)
Increase the intensity of
Green
in the image.
•
Blue
(5)
Increase the intensity of
Blue
in the image.
•
Saturation
(6)
Increase the saturation when you wish to print a more vivid image or decrease the saturation you want to print a less vivid image.
Duplex Printing
Automatic Duplex Printing
Select
Layout
.
Choose
Long-edge binding
or
Short-edge binding
in
Two-Sided
.
8
8
138
Printing and Faxing
Manual duplex
Select
Paper Handling
.
• (Mac OS X 10.4.11)
Choose
Even numbered pages
and print, and then choose
Odd numbered pages
and print.
• (Mac OS X 10.5.x to 10.6.x)
Choose
Even Only
and print, and then choose
Odd Only
and print.
8
139
Printing and Faxing
Removing the Printer driver for Macintosh
For Mac OS X 10.4.11
a
Log in as an ‘Administrator’.
b
Run the
Printer Setup Utility
(from the
Go
menu, choose
Applications
,
Utilities
), then choose the printer you want to remove and remove it by clicking the
Delete
button.
8
For Mac OS X 10.5.x to 10.6.x
a
Log in as an ‘Administrator’.
b
From the Apple menu, choose
System Preferences
. Click
Print & Fax
, then choose the printer you want to remove and remove it by clicking the
-
button.
8
8
8
140
Printing and Faxing
Features in the BR-Script 3 printer driver
(PostScript
®
3™ language emulation)
This section introduces the distinctive operations of the BR-Script 3 printer driver. For the basic operations of
the BR-Script 3 printer driver, see
Features in the printer driver (Macintosh)
Page Setup
,
Cover Page
,
Paper Source
and
Layout
.
8
Note
• To use the BR-Script 3 printer driver, you need to set the
Emulation
to
BR-Script 3
by using the
control panel before connecting the interface cable. (See
• The BR-Script 3 printer driver does not support the PC-Fax Sending.
• If you want to setup the PS driver (BR-Script3 printer driver), please go to the Brother Solutions Center at http://solutions.brother.com/ and click Downloads on your model page to download the driver and visit
FAQ's for installation instructions.
• If you use a USB cable and Mac OS, only one printer driver for a machine can be registered in
Printer
Setup Utility
(Mac OS X 10.4.11) or
Print & Fax
in
System Preferences
(Mac OS X 10.5.x to 10.6.x). If a Brother Laser driver is already listed in the Printer list, you will need to remove it and then install the
BR-Script 3 printer driver. For the information about removing the printer driver, see
Removing the Printer driver for Macintosh
Choosing printing options
To control special printing features, choose
Printer Features
from the Print dialog box.
8
8
141
Printing and Faxing
Printer Features
(Mac OS X 10.4.11)
Feature Sets: Set 1
8
Print Quality
You can choose the following print quality settings.
•
Normal (600 x 600 dpi)
600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.
•
Fine (2400 dpi class)
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.
Media Type
You can change the media type to one of the following:
•
Plain Paper
•
Thin Paper
•
Thick Paper
•
Thicker Paper
•
Bond Paper
•
Recycled Paper
•
Envelopes
•
Env. Thick
•
Env. Thin
•
Label
•
Glossy Paper
8
142
Printing and Faxing
Note
When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
Secure Print
Secure Print
allows you to secure documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine. The secured document must have a
Password
and
Job Name
.
Password
Choose the password for your secured document that you send to the machine from the drop-down box.
Job Name
Choose the Job name for your secured document that you sent to the machine, from the drop-down list.
Toner Save
You can conserve toner using this feature. When you check
Toner Save
, your prints appear lighter. The default setting is Off.
Note
We do not recommend
Toner Save
for printing photo or gray scale images.
8
143
Printing and Faxing
Feature Sets: Set 2
Color/Mono
You can change the Color/Mono settings as follows:
•
Auto
The machine checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower.
•
Color
When your document contains color and you want to print it in color, select this mode.
•
Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of gray.
Note
• Sometimes a document can contain color information even if it appears to be monochrome (for example, gray areas can actually be made from a combination of colors).
• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the
Mono
mode, as long as black toner is available.
8
144
Printing and Faxing
Color Mode
You can change the color mode as follows:
•
Normal
This is the Default color mode.
•
Vivid
The color of all elements are adjusted to become a more vivid color.
•
None
If you want to apply the setting of the application, choose this setting. The printer driver does not adjust the color.
Improve Gray Color
You can improve the image quality of shaded areas by checking the
Improve Gray Color
pop-up menu.
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The Default setting is on.
High Quality Image Printing
You can increase the quality of image printing. If you set
High Quality Image Printing
to On, the printing speed will be slower.
8
145
Printing and Faxing
Feature Sets: Set 3
Improve Print Output
This feature allows you to improve a print quality problem.
•
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in
Media Type
to a thin setting.
Note
This operation will decrease the temperature of the machine's fusing process.
•
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, change the printer driver setting in
Media Type
to a thick setting.
Note
This operation will increase the temperature of the machine's fusing process.
8
146
Printing and Faxing
(Mac OS X 10.5.x to 10.6.x)
Feature Sets: General 1
Print Quality
You can choose the following print quality settings.
•
Normal (600 x 600 dpi)
600 dpi class. Recommended for ordinary printing. Good print quality with good print speeds.
•
Fine (2400 dpi class)
2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs.
Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.
Media Type
You can change the media type to one of the following:
•
Plain Paper
•
Thin Paper
•
Thick Paper
•
Thicker Paper
•
Bond Paper
•
Recycled Paper
•
Envelopes
•
Env. Thick
•
Env. Thin
•
Label
•
Glossy Paper
Note
When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
8
147
Printing and Faxing
Toner Save
You can conserve toner using this feature. When you check
Toner Save
, your prints appear lighter. The default setting is Off.
Note
We do not recommend
Toner Save
for printing photo or gray scale images.
Color/Mono
You can change the Color/Mono settings as follows:
•
Auto
The machine checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome. The total printing speed may become slower.
•
Color
When your document contains color and you want to print it in color, select this mode.
•
Mono
Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of gray.
Color Mode
You can change the color mode as follows:
•
Normal
This is the Default color mode.
•
Vivid
The color of all elements are adjusted to become a more vivid color.
•
None
If you want to apply the setting of the application, choose this setting. The printer driver does not adjust the color.
Improve Gray Color
You can improve the image quality of shaded areas by checking the
Improve Gray Color
pop-up menu.
Note
• Sometimes a document can contain color information even if it appears to be monochrome (for example, gray areas can actually be made from a combination of colors).
• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the
Mono
mode, as long as black toner is available.
8
148
Printing and Faxing
Feature Sets: General 2
Enhance Black Printing
If a black graphic cannot be printed correctly, choose this setting.
Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The Default setting is on.
High Quality Image Printing
You can increase the quality of image printing. If you set
High Quality Image Printing
to On, the printing speed will be slower.
Improve Print Output
This feature allows you to improve a print quality problem.
•
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in
Media Type
to a thin setting.
Note
This operation will decrease the temperature of the machine's fusing process.
•
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide enough improvement, change the printer driver setting in
Media Type
to a thick setting.
Note
This operation will increase the temperature of the machine's fusing process.
8
149
Printing and Faxing
Secure Print (Mac OS X 10.5.x to 10.6.x)
Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.
8
If you want to create a secure print job, click
Secure Print
and check the
Secure Print
box. Enter a password in the
Password
box and click
.
(For more information about Secure Print, See
8
150
Printing and Faxing
Status Monitor
The
Status Monitor
utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management. Before you can use the tool you must choose your machine in the
Model
pop-up menu in ControlCenter2. You can check the device status by clicking the Status Monitor icon in the
DEVICE SETTINGS
tab of ControlCenter2 or by launching Brother Status Monitor follow these steps:
For Mac OS X 10.4.11
a
Run the
Printer Setup Utility
(from the
Go
menu, choose
Applications
,
Utilities
), then choose the machine.
b
Click the
Utility
, then Status Monitor will start up.
For Mac OS X 10.5.x
a
Run the
System Preferences
, select
Print & Fax
, then choose the machine.
b
Click the
Open Print Queue...
, then click
Utility
. Status Monitor will start up.
For Mac OS X 10.6.x
a
Run the
System Preferences
, select
Print & Fax
, then choose the machine.
b
Click the
Open Print Queue...
, then click
Printer Setup
. Select the
Utility
tab then click
Open Printer Utility
. Status Monitor will start up.
8
8
Updating the machine’s status
8
If you want the latest machine status while the
Status Monitor
window is open, click the icon. You can set what interval the software will update the machine status information. Go to the menu bar,
Brother Status
Monitor
and choose
Preferences
.
151
Printing and Faxing
Hiding or showing the window
After starting the
Status Monitor
, you can hide or show the window. To hide the window, go to the menu bar,
Brother Status Monitor
and choose
Hide Status Monitor
. To show the window, click the
Brother Status Monitor
icon in the dock or click the
Status Monitor
in the
DEVICE SETTINGS
tab of
ControlCenter2.
8
Quitting the window
Click
Brother Status Monitor
in the menu bar and then choose
Quit Status Monitor
from the pop-up menu.
8
Web Based Management (Network Connection Only)
You can access the Web Based Management System by clicking the machine icon on the
Status Monitor
screen. A standard Web Browser can be used to manage your machine using HTTP (Hyper Text Transfer
Protocol). For more information on the Web Based Management System, see
Web Based Management
in the
Network User's Guide
.
8
8
Color Calibration
This can help you to improve color density by letting the printer driver use the color calibration data stored in your machine.
Go to the menu bar,
Control
and choose
Color Calibration
. The printer driver will attempt to get the color calibration data from your machine.
8
152
Printing and Faxing
Sending a fax
You can send a fax directly from a Macintosh application.
Note
Fax documents will be sent in Black and White only.
a
Create a document in a Macintosh application.
b
From an application such as Apple TextEdit, click
File
, then
.
(Mac OS X 10.4.11)
8
(Mac OS X 10.5.x to 10.6.x)
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
8
153
Printing and Faxing c
Choose
Send Fax
from the pop-up menu.
d
Choose
Facsimile
from the
Output
pop-up menu.
e
Enter a fax number in the
Input Fax Number
box, and then click
to send the fax.
154
8
Printing and Faxing
Note
If you want to send a fax to more than one number, click
Add
after entering the first fax number. The destination fax numbers will be listed in the dialog box.
8
155
Printing and Faxing
Drag a vCard from the Mac OS X Address Book application
(Mac OS X 10.4.11)
You can address a fax number using a vCard (an electronic business card) from the Mac OS X
Address Book
application.
a
Click
Address Book
.
b
Drag a vCard from the Mac OS X
Address Book
application to the
Destination Fax Numbers
field.
8
Note
If both work and home fax numbers are stored in the Mac OS X Address Book, choose
work fax
or
home fax
from the
Stored Fax Numbers
pop-up menu, and then drag a vCard.
156
8
Printing and Faxing c
When you are finished addressing your fax, click
.
Note
The vCard used must contain a
work fax
or
home fax
number.
Using Mac OS X 10.5.x to 10.6.x Addresses panel
You can address a fax number using the
Addresses
button.
a
Click
Addresses
.
8
8
157
Printing and Faxing b
Choose the fax number from the
Addresses
panel and then click
To
.
c
When you are finished addressing your fax, click
.
8
158
9
Scanning
Scanning a document using the TWAIN driver
The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh
TWAIN Scanner driver with any applications that support TWAIN specifications.
When you scan a document, you can either use the ADF (automatic document feeder) or the Flatbed scanner glass. For more information on loading the documents, see
Loading documents in the Basic User's Guide
.
Note
If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in
Macintosh HD
/
Library
/
Printers
/
Brother
/
Utilities
/
DeviceSelector
or from the
Model
pop-up menu of ControlCenter2.
Run your Macintosh TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing
Select Source
. For each document you scan after this, choose
Acquire Image
Data
or
Start
. The menu option that lets you choose the Scanner driver may vary depending on your application.
9
9
9
Note
The method of choosing the default driver or scanning a document may vary depending on the application you are using.
159
Scanning
Scanning an image into your Macintosh
You can scan a whole page, or scan a portion after pre-scanning the document.
Scanning a whole page
a
Load your document.
b
Adjust the following settings, if needed, in the Scanner Setup dialog box:
Resolution
Scan Type
Document Size
Adjust Image
•
Brightness
•
Contrast
c
Click
Start
.
When scanning has finished, the image appears in your graphics application.
Scanning a duplex (two sided) document
(For MFC-9560CDW and MFC-9970CDW)
a
Load your document.
b
Check
Duplex (two-sided) Scanning
and choose
Long-edge binding
or
Short-edge binding
.
9
9
9
9
c
Adjust the following settings, if needed, in the Scanner Setup dialog box:
Resolution
Scan Type
Document Size
Adjust Image
•
Brightness
•
Contrast
160
Scanning d
Click
Start
.
Note
• You cannot adjust the scanning area.
• Duplex scan is available from the ADF only.
Pre-Scanning an image
The
PreScan
button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the
Start
button in the Scanner Setup dialog box to scan the image.
a
Load your document.
b
Click
PreScan
.
The whole image is scanned into your Macintosh and appears in the
Scanning Area
.
c
Drag the mouse pointer over the portion you want to scan.
9
9
d
Put the document in the ADF again.
Note
If you put the document on the scanner glass in step a
e
Adjust the settings for
Resolution
,
Scan Type
,
Brightness
and
Contrast
in the Scanner Setup dialog box as needed.
f
Click
Start
.
This time only the chosen area of the document appears in the application window.
g
You can refine the image in your editing software.
161
Scanning
Settings in the Scanner window
9
Resolution
You can change the scanning resolution from the
Resolution
pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors.
9
Resolution
100 x 100 dpi
150 x 150 dpi
200 x 200 dpi
300 x 300 dpi
400 x 400 dpi
600 x 600 dpi
1200 x 1200 dpi
2400 x 2400 dpi
4800 x 4800 dpi
9600 x 9600 dpi
19200 x 19200 dpi
Yes
Yes
Yes
Yes
Yes
Black & White/
Gray (Error Diffusion)
Yes
Yes
Yes
Yes
Yes
Yes
256 Color
No
No
No
Yes
Yes
No
No
Yes
Yes
Yes
Yes
True Gray/24bit Color
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
9
Scan Type
Black & White
Use for text or line art images.
Gray (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the gray appearance.)
True Gray
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray.
256 Color
Uses up to 256 colors to scan the image.
9
162
Scanning
24bit Color
Uses up to 16.8 million colors to scan the image.
Although using
24bit Color
creates an image with the most accurate colors reproduction, the image file size will be about three times larger than a file created using the
256 Color
option. It requires the most memory and has the longest transfer time.
Document Size
Choose one of the following document sizes:
A4
JIS B5
Letter
Legal
A5
Executive
Business Card
To scan business cards, choose the
Business Card
size, and then place the business card face down at the top left of the scanner glass, as indicated by the document guidelines on the machine.
Photo
Index Card
Photo L
Photo 2L
Postcard 1
Postcard 2 (Double)
Custom (User adjustable from 0.35
×
0.35 in. to 8.5
×
14 in. or 8.9
×
8.9 mm to 215.9
×
355.6 mm.)
After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.
Width:
Enter the width of the custom size.
Height:
Enter the height of the custom size.
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9
163
Scanning
Note
User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
Adjusting the Image
Brightness
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images.
You can set the
Brightness
level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
9
If the scanned image is too light, set a lower
Brightness
level and scan the document again.
If the image is too dark, set a higher
Brightness
level and scan the document again.
Note
The
Brightness
setting is not available for
256 Color
.
Contrast
You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase emphasizes dark and light areas of the image, while a decrease reveals more detail in gray areas. You can also enter a value in the box to set the
Contrast
.
Note
The
Contrast
setting is only available if you have set
Scan Type
to
Gray (Error Diffusion)
,
True Gray
or
24bit Color
.
Reduce Noise
You can improve and enhance the quality of your scanned images with this selection. The
Reduce Noise
setting is available when using
24bit Color
and scan resolutions of 300 × 300 dpi, 400 × 400 dpi or 600 ×
600 dpi.
When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the
Resolution
,
Scan Type
,
Brightness
and
Contrast
to see which setting best suits your needs.
9
164
Scanning
Scanning a document using the ICA driver (Mac OS X 10.6.x)
9
You can scan a document using one of the following methods:
Using the Image Capture application
Scanning directly from the “
Print & Fax
” section
Using Image Capture
In order to use Image Capture included with Mac OS X 10.6.x, the ICA Scanner Driver is required. The
Brother CUPS Printer Driver for Mac OS X 10.6.x contains the ICA Scanner Driver. To install the ICA Scanner
Driver, go to the downloads selection located on the main page for your model on the Brother Solutions
Center (http://solutions.brother.com/).
a
Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) where the Macintosh is connected.
b
Launch the
Image Capture
application.
9
9
c
Select the machine from the list on the left side of the screen.
If you connected the Brother machine and your Macintosh with a USB cable, you will see the machine in the
DEVICES
area. If connected via LAN, you will see it in the
SHARED
area.
165
Scanning d
Place your document in the ADF or on the scanner glass.
If you place the document in the ADF, select “
Document Feeder
” for
Mode
and the size of your document for
Scan Size
.
If you place the document on the scanner glass, select “
Flatbed
” for
Mode
.
Note
When the
Detect Separate Items
box is unchecked, the document will be scanned as one item and saved as one file. When the
Detect Separate Items
box is checked, the program will detect each image and save them as separate files. If the program does not automatically crop the document as you want, you can do it manually by dragging the mouse pointer over the portion you want to scan from the dialog box that can be accessed by clicking on
Show Details
.
9
166
Scanning e
Select the destination folder or destination application for
Scan To
.
You can adjust the following settings, if needed, in the dialog box accessed by clicking on
Show Details
.
Please note that the item name and assignable value may vary depending on the machine.
Scan Mode
: Choose Document Feeder or Flatbed.
Kind
: Choose from Color, Black & White or Text.
Resolution
: Choose the resolution you want to scan your document at.
Scan Size
: Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed.
Orientation
or
Rotation Angle
: Select the orientation of the document from the Document Feeder or the angle of the scan from the flatbed.
Scan To
: Choose the destination folder or destination application.
Name
: Enter the prefix text used for the name of the scanned image.
Format
: Select the file format of the scanned data.
Image Correction
: From the manual setting you can adjust Brightness, Tint, Temperature and
Saturation.
9
f
Click on
Scan
to start scanning.
167
Scanning
Scanning directly from the “Print & Fax” section
If you already added your Brother machine in the
Print & Fax
section, you can scan directly from there.
Please follow the steps below: a
Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) where the Macintosh is connected.
b
Select
System Preferences
from the Apple Menu.
c
Click on the
Print & Fax
icon.
d
Select the machine from the list on the left side of the screen and click on
Open Print Queue
.
9
9
e
Click on the
Scanner
icon.
168
Scanning f
Place your document in the ADF or on the scanner glass.
If you place the document in the ADF, select “
Document Feeder
” for
Mode
and the size of your document for
Scan Size
.
If you place the document on the scanner glass, select “
Flatbed
” for
Mode
.
Note
When the
Detect Separate Items
box is unchecked, the document will be scanned as one item and saved as one file. When the
Detect Separate Items
box is checked, the program will detect each image and save them as separate files. If the program does not automatically crop the document as you want, you can do it manually by dragging the mouse pointer over the portion you want to scan from the dialog box that can be accessed by clicking on
Show Details
.
9
169
Scanning g
Select the destination folder or destination application for
Scan To
.
You can adjust the following settings, if needed, in the dialog box accessed by clicking on
Show Details
.
Please note that the item name and assignable value may vary depending on the machine.
Scan Mode
: Choose Document Feeder or Flatbed.
Kind
: Choose from Color, Black & White or Text.
Resolution
: Choose the resolution you want to scan your document at.
Scan Size
: Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed.
Orientation
or
Rotation Angle
: Select the orientation of the document from the Document Feeder or the angle of the scan from the flatbed.
Scan To
: Choose the destination folder or destination application.
Name
: Enter the prefix text used for the name of the scanned image.
Format
: Select the file format of the scanned data.
Image Correction
: From the manual setting you can adjust Brightness, Tint, Temperature and
Saturation.
9
h
Click on
Scan
to start scanning.
170
Scanning
Using Presto! PageManager
Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager.
If you use the machine as a scanner, we recommend that you install Presto! PageManager. Presto!
PageManager is available as a download from http://nj.newsoft.com.tw/download/brother/PM9SEinstaller_BR_multilang.dmg To install Presto!
PageManager, see the
Quick Setup Guide
.
9
Note
The complete NewSoft Presto! PageManager 9 User’s Guide can be viewed from the
Help
menu in
NewSoft Presto! PageManager 9.
Features
OCR: In one step you can scan an image, recognize the text, and edit it with a word processor.
Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.
Annotation: Add removable notes, stamps and drawings to images.
Folders Window: View and arrange your folder hierarchy for easy access.
View Window: View files as thumbnails, list or Cover Flow for easy identification.
9
9
System requirements for Presto! PageManager
Mac OS X 10.4.11 - 10.5.x - 10.6.x
CD-ROM drive
Hard disk drive with at least 400 MB of free disk space for installation
9
171
Scanning
NewSoft Technical Support
For USA
Company name:
Postal Address:
Telephone:
Fax:
E-mail Address:
URL:
For Canada
E-mail Address:
Germany
Company name:
Postal Address:
Telephone:
E-mail Address:
URL:
UK
Company name:
Postal Address:
NewSoft America Inc.
47102 Mission Falls Court, Suite 202 Fremont CA 94539
510-770-8900
510-770-8980 [email protected]
http://www.newsoftinc.com/ [email protected] (English)
SoftBay GmbH
Carlstraße 50, D-52531, Übach-Palenberg
0900 1 409640
(For callers from within Germany, this is not a toll-free call, Callers will be charged at Euro 0.59 per minute) [email protected]
http://de.newsoft.eu.com/
Telephone:
Fax:
E-mail Address:
URL:
France
Company name:
Telephone:
E-mail Address:
URL:
Avanquest UK
The Software Centre East Way, Lee Mill Industrial Estate Plymouth Devon.
PL21 9GE
44-01752-201148
44-01752-894833 [email protected]
http://uk.newsoft.eu.com/
5CA
089-965-01-09
(For callers from within France, this is not a toll-free call, Callers will be charged at m
1.35 + m
0.34 per minute) [email protected]
http://fr.newsoft.eu.com/
9
9
9
9
9
9
9
172
Scanning
Italy
Company name:
Telephone:
E-mail Address:
URL:
Spain
Company name:
Telephone:
E-mail Address:
Other countries
E-mail Address:
5CA
0899399878
(For callers from within Italy, this is not a toll-free call, Callers will be charged at Euro 0.80 per minute) [email protected]
http://it.newsoft.eu.com/
9
9
5CA
0807505598
(For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) [email protected]
9
[email protected] (English)
9
173
10
ControlCenter2
10
Note
The features available to you in ControlCenter2 may vary depending on the model number of your machine.
Using ControlCenter2
10
ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the the following operations:
icon and choose
Open
. ControlCenter2 has a
Scan directly to a file, E-mail, word processor or graphics application of your choice. (1) b
Custom Scan buttons let you configure a button to meet your own application needs. (2) c
Access the Copy features available via your Macintosh and access the PC-FAX applications available for your device. (3) d
Access the settings available to configure your device. (4) e
You can choose which machine ControlCenter2 will connect with from the
Model
pop-up menu. (5)
You can also open the
Device Selector
window by choosing
Other...
from the
Model
pop-up menu.
f
You can also open the configuration window for each function by clicking the
Configuration
button. (6)
10
174
ControlCenter2
Turning the AutoLoad feature off
If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following.
a
Click the ControlCenter2 icon in the menu bar and choose
Preferences
.
The ControlCenter2 preference window appears.
b
Uncheck
Start ControlCenter on computer startup
.
c
Click
OK
to close the window.
10
Note
The ControlCenter2 application icon is in
Macintosh HD
/
Library
/
Printers
/
Brother
/
Utilities
/
ControlCenter
.
10
175
ControlCenter2
SCAN
10
There are four scan buttons for the
Scan to Image
,
Scan to OCR
,
Scan to E-mail
and
Scan to File
applications.
Image
(Default: Apple Preview)
Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination application, such as Adobe
®
Photoshop
®
or any kind of image editing application on your Macintosh.
OCR
(Default: Apple TextEdit)
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic image) into a word processing application. You can choose the target word processing application, such as Microsoft
®
Word or any word processing application on your Macintosh. You must have Presto!
PageManager installed on your Macintosh. Presto! PageManager is available as a download from http://nj.newsoft.com.tw/download/brother/PM9SEinstaller_BR_multilang.dmg
(Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment. You can choose the file type and resolution for the attachment.
File
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter2 gives you the ability to configure the hardware
SCAN
key on your machine and the
ControlCenter2 Software button for each scan feature. To configure the hardware
SCAN
key on your machine choose the
Device Button
(click each of the ControlCenter buttons while holding down the
Ctrl
key and choose
Device Button
) in the configuration menu for each of the
SCAN
buttons. To configure the
Software button in ControlCenter2, choose the
Software Button
tab (click each of the ControlCenter buttons while holding down the
Ctrl
key and choose
Software Button
) in the configuration menu for each of the
SCAN
buttons.
10
176
ControlCenter2
File types
You can choose from the following list of file types for attachments or for saving to a folder.
Choose from the pop-up menu the type of file you want the scanned images to be saved in.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Secure PDF (*.pdf)
Note
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File.
10
Document Size
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1 to 2 (A4)
, the scanned image will be divided into two A5 size documents.
10
10
177
ControlCenter2
Image (example: Apple Preview)
The
Scan to Image
feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, click the button while holding down the
Ctrl
key and choose
Software Button
.
10
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show
Scanner Interface
box.
If you want to scan a duplex document, check
Duplex (two-sided) Scanning
and choose
Long-edge binding
or
Short-edge binding
. (For MFC-9560CDW and MFC-9970CDW)
Change the other settings, if needed.
To change the destination application, choose the destination application from the
Target Application
pop-up menu. You can add an application to the list by clicking the
Add
button.
10
178
ControlCenter2
Enter the
Application Name
(up to 30 characters) and choose your preferred application by clicking the
Browse
button. Also choose the
File Type
from the pop-up menu.
You can delete an application that you have added. Just choose the
Application Name
and click the
Delete
button.
Note
This function is also available for
Scan to E-mail
and
Scan to OCR
. The window may vary depending on the function.
If you choose
Secure PDF
from the
File Type
list, the
Set PDF Password
dialog box appears. Enter your password in the
Password
and
Re-type Password
box and then click
OK
.
Note
Secure PDF
is also available for Scan to E-mail and Scan to File.
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179
ControlCenter2
OCR (word processing application)
Scan to OCR
converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application.
To configure
Scan to OCR
, click the button while holding down the
Ctrl
key and choose
Software Button
.
10
To change the word processing application, choose the destination word processing application from the
Target Application
pop-up menu. You can add an application to the list by clicking the
Add
button. To delete an application, click the
Delete
button.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show
Scanner Interface
box.
If you want to scan a duplex document, check
Duplex (two-sided) Scanning
and choose
Long-edge binding
or
Short-edge binding
. (For MFC-9560CDW and MFC-9970CDW)
Note
The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese,
Danish, Swedish, Japanese, Korean, Traditional Chinese and Simplified Chinese.
10
180
ControlCenter2
10
The
Scan to E-mail
feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the
Ctrl
key and choose
Software Button
.
To change the E-mail application, choose your preferred E-mail application from the
E-mail Application
pop-up menu. You can add an application to the lists by clicking the click the
Delete
button.
Add
1
When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show
Scanner Interface
box.
If you want to scan a duplex document, check
Duplex (two-sided) Scanning
and choose
Long-edge binding
or
Short-edge binding
. (For MFC-9560CDW and MFC-9970CDW)
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181
ControlCenter2
File
The
Scan to File
feature lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the
Ctrl
key and choose
Software Button
.
10
You can change the File Name. Enter the file name you want to use for the document (up to 100 characters) in the
File Name
box. File name will be the file name you registered, current date and sequential number.
Choose the file type for the saved image from the
File Type
pop-up menu. You can save the file to the default folder, or choose your preferred folder by clicking the
Browse
button.
To show where the scanned image is saved when scanning is finished, check
Show Folder
box. To specify the destination of the scanned image everytime, check
Show Save As Window
box.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show
Scanner Interface
box.
If you want to scan a duplex document, check
Duplex (two-sided) Scanning
and choose
Long-edge binding
or
Short-edge binding
. (For MFC-9560CDW and MFC-9970CDW)
Note
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182
ControlCenter2
CUSTOM SCAN
There are four buttons which you can configure to fit your scanning needs.
To customize a button, click the button while holding down the
Ctrl
key, and the configuration window appears. There are four scan functions:
Scan to Image
,
Scan to OCR
,
Scan to E-mail
and
Scan to File
.
Scan to Image
Lets you scan a page directly into any image viewer/editor software. You can choose any image editor application on your Macintosh as a destination.
Scan to OCR
Converts scanned documents into editable text files. You can choose the destination application for the editable text. You must install Presto! PageManager for this feature. Presto! PageManager is available as a download from http://nj.newsoft.com.tw/download/brother/PM9SEinstaller_BR_multilang.dmg
Scan to E-mail
Attaches the scanned images to an E-mail message. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book.
Scan to File
Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.
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183
ControlCenter2
File types
You can choose from the following list of file types for attachments or for saving to a folder.
Choose from the pop-up menu the type of file you want the scanned images to be saved in.
Windows Bitmap (*.bmp)
JPEG (*.jpg)
TIFF (*.tif)
TIFF Multi-Page (*.tif)
Portable Network Graphics (*.png)
PDF (*.pdf)
Secure PDF (*.pdf)
Note
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File.
10
Document Size
You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as
1 to 2 (A4)
, the scanned image will be divided into two A5 size documents.
10
10
User-defined button
To customize a button, click the button while holding down the
Ctrl
key, and the configuration window appears. Follow these guidelines for button configuration.
10
184
ControlCenter2
Scan to Image
General
tab
Enter a name in
Name for Custom
(up to 30 characters) to create the button name.
Choose the type of scan from the
Scan Action
field.
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185
ControlCenter2
Settings
tab
Choose the
Target Application
,
File Type
,
Resolution
,
Scan Type
,
Document Size
,
Duplex (two-sided) Scanning
(For MFC-9560CDW and MFC-9970CDW, if necessary),
Show Scanner Interface
,
Brightness
and
Contrast
settings.
If you choose
Secure PDF
from the
File Type
list, the
Set PDF Password
dialog box appears. Enter your password in the
Password
and
Re-type Password
box and then click
OK
.
Note
Secure PDF
is also available for Scan to E-mail and Scan to File.
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186
ControlCenter2
Scan to OCR
General
tab
Enter a name in
Name for Custom
(up to 30 characters) to create the button name.
Choose the type of scan from the
Scan Action
field.
10
Settings
tab
Choose the
Target Application
,
File Type
,
OCR Software
,
OCR Language
,
Resolution
,
Scan Type
,
Document Size
,
Duplex (two-sided) Scanning
(For MFC-9560CDW and MFC-9970CDW, if necessary),
Show Scanner Interface
,
Brightness
and
Contrast
settings.
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187
ControlCenter2
Note
The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese,
Danish, Swedish, Japanese, Korean, Traditional Chinese and Simplified Chinese.
Scan to E-mail
General
tab
Enter a name in
Name for Custom
(up to 30 characters) to create the button name.
Choose the type of scan from the
Scan Action
field.
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188
ControlCenter2
Settings
tab
Choose the
E-mail Application
,
File Type
,
Resolution
,
Scan Type
,
Document Size
,
Duplex (two-sided) Scanning
(For MFC-9560CDW and MFC-9970CDW, if necessary),
Show Scanner Interface
,
Brightness
and
Contrast
settings.
Scan to File
General
tab
Enter a name in
Name for Custom
(up to 30 characters) to create the button name.
Choose the type of scan from the
Scan Action
field.
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189
ControlCenter2
Settings
tab
Choose the file format from the
File Type
pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the
Browse
button.
Choose the
Resolution
,
Scan Type
,
Document Size
,
Duplex (two-sided) Scanning
(For
MFC-9560CDW and MFC-9970CDW, if necessary),
Show Scanner Interface
,
Brightness
and
Contrast
settings and enter the file name if you want to change it.
If you want to specify the destination of the scanned image, check
Show Save As Window
.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show
Scanner Interface
box.
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190
ControlCenter2
COPY / PC-FAX
COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers.
PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh.
You can configure your preferred settings on up to four buttons.
The
Copy1
-
Copy4
buttons can be customized to let you use advanced copy and fax functions such as N in
1 printing.
10
To use the
Copy
buttons, configure the printer driver by clicking the button while holding down the
Ctrl
key.
10
Enter a name in
Name for Copy
(up to 30 characters).
Choose the
Copy Ratio
,
Resolution
,
Scan Type
,
Document Size
,
Duplex (two-sided) Scanning
(For
MFC-9560CDW and MFC-9970CDW, if necessary),
Show Scanner Interface
,
Brightness
and
Contrast
settings to be used.
Before finishing the
Copy
button configuration, select the
Printer
. Then choose your print settings from the
Presets
pop-up menu, then click
OK
to close the dialog box. By clicking the configured copy button, the print settings opens.
191
ControlCenter2
(Mac OS X 10.4.11)
To copy, choose
Copies & Pages
from the pop-up menu.
To fax, choose
Send Fax
from the pop-up menu. (See
(Mac OS X 10.5.x to 10.6.x)
For more options click the triangle beside the Printer pop-up menu.
To copy, click the
button.
To fax, click the disclosure triangle beside the Printer pop-up menu and then choose
Send Fax
from the pop-up menu. (See
10
192
ControlCenter2
DEVICE SETTINGS
You can configure or check the machine settings.
Remote Setup
Lets you open the Remote Setup Program. (See
Quick-Dial
Lets you open the Set Quick-Dial window of Remote Setup. (See
Status Monitor
Allows you to open the Status Monitor Utility.
10
10
193
ControlCenter2
Remote Setup
The
Remote Setup
button lets you open the Remote Setup Program window to configure most machine and network setting menus.
Note
For details, see
10
10
194
ControlCenter2
Quick-Dial
The
Quick-Dial
button lets you open the
Address Book
window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh.
10
Status Monitor
The
Status Monitor
button allows you to monitor the status of one devices, allowing you to get immediate notification of errors such as a paper jam. (See
10
10
195
11
Remote Setup
Remote Setup
The
Remote Setup
application lets you configure many machine and network settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine.
Note
The
RemoteSetup
application icon is in
Macintosh HD
/
Library
/
Printers
/
Brother
/
Utilities
.
11
11
OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and then click
OK
.
Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
Apply
Lets you upload data to the machine without exiting the Remote Setup application.
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click
Apply
to upload the new data to the machine and then click
.
Export
Lets you save the current configuration setting to a file.
196
11
Remote Setup
Import
Lets you read the setting from a file.
Note
• You can use the
Export
and
Import
buttons to save Quick Dial or all your settings for your machine.
• If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro
Suite (see the
Quick Setup Guide
), or if the network environment was changed, you need to specify the new machine. Open the
Device Selector
and choose the new machine. (For network users only.)
• If the Secure Function Lock is set to on, you cannot use Remote Setup.
11
197
Section IV
Using The Scan key
Scanning (For USB cable users)
IV
12
Scanning (For USB cable users)
Using the Scan key
Note
If you use the
SCAN
key when connected to a network, see
You can use (
SCAN
) on the control panel to scan documents into your word processing, graphics or
E-mail applications or a folder on your computer.
Before you can use (
SCAN
) on the control panel, you have to install the Brother MFL-Pro Suite and connect the machine to your computer. If you installed the MFL-Pro Suite from the included CD-ROM then the correct drivers and ControlCenter4 or ControlCenter2 are installed. Scanning from the (
SCAN
) button follows the configuration of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of ControlCenter2. (For Windows
®
Configuring Scan button settings
Home Mode
or
Configuring Scan button settings
Advanced Mode
For details about how to configure the scan settings of ControlCenter4 or ControlCenter2 buttons and to launch the application of your choice using
(
SCAN
), see
12
12
12
199
Scanning (For USB cable users)
Note
• If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose
2sided (L)edge
or
2sided (S)edge
(For MFC-9560CDW) or,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
(For MFC-9970CDW) depending on your document layout.
• Choose your document layout from the following table:
Landscape LCD Message Portrait
Front Back Front Back
(L)edge
DuplexScan :
LongEdge
(Long edge)
Front Back Front Back
(S)edge
DuplexScan :
ShortEdge
(Short edge)
Document Layout Table
• Duplex Scan is supported on the MFC-9560CDW and MFC-9970CDW.
• Duplex Scan is available from the ADF only.
• The XPS file format is available for Windows Vista
®
and Windows
® support XML Paper Specification files.
7, or when using applications which
12
200
Scanning (For USB cable users)
Scan to USB
You can scan black & white and color documents directly to a USB Flash memory drive. Black and white documents will be stored in the TIFF (*.TIF), PDF (*.PDF), PDF/A (*.PDF), Secure PDF (*.PDF) or Signed
PDF (*.PDF) file formats. Color documents may be stored in JPEG (*.JPG), PDF (*.PDF), PDF/A (*.PDF),
Secure PDF (*.PDF), Signed PDF (*.PDF) or XPS (*.XPS) file formats. The default File names are based on the current date. You can change the color, quality and file name.
Note
• PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage.
• A Signed PDF (
Signed PDF
) helps prevent data tampering and the impersonation of an author by including a digital certificate within the document.
• If you choose
Signed PDF
, you must install and then configure a certificate to your machine using Web
Based Management.
For the details of the certificate installation, see Using Certificates for device security in the
Network User's
Guide
.
After the installation, you can configure a certificate using the following steps.
a
Start your web browser and type http://xxx.xxx.xxx.xxx
(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.
b
Click
Administrator Settings
.
c
Enter a user name and a password. The default User Name is “
admin
” and the default password is
“
access
”. d
Choose
Configure Signed PDF Settings
for a configuration.
12
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201
Scanning (For USB cable users)
Resolution
Color 100 dpi
Color 200 dpi
Color 300 dpi
Color 600 dpi
Gray 100 dpi
Gray 200 dpi
Gray 300 dpi
B&W 200 dpi
B&W 200x100 dpi
File Format Options
PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS
PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS
PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS
PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS
PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS
PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS
PDF / PDF/A / Secure PDF / Signed PDF / JPEG / XPS
PDF / PDF/A / Secure PDF / Signed PDF / TIFF
PDF / PDF/A / Secure PDF / Signed PDF / TIFF a
Put a USB Flash memory drive into your machine.
b
Load your document.
c
Press (
SCAN
).
d
Press a
or b
to choose
Scan to USB
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Choose one of the options below:
To change the setting press a
or b
to choose
Change Setting
. Press
OK
and go to step
.
To start scanning with the settings you set in the Function Menu (
Menu
,
5
,
2
), choose
Start Scan
.
Press
OK
and go to step
g
Press a
or b
to choose the quality you want.
Press
OK
.
h
Press a
or b
to choose the file type you want.
Press
OK
.
If you choose color or Gray in the resolution setting, go to step i
.
If you choose black & white in the resolution setting, go to step j
Note
• If you choose color or Gray in the resolution setting, you cannot choose
TIFF
.
• If you choose black & white in the resolution setting, you cannot choose
JPEG
or
XPS
.
• If you choose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
12
202
Scanning (For USB cable users) i
Press a
or b
to choose the file size you want.
Press
OK
j
The file name is set automatically. However, you can create a name of your choice using the dial pad
(up to 64 characters).
Press
OK
.
Note
Press
Clear
to delete the letters you entered.
k
Press
Black Start
or
Color Start
to start scanning.
CAUTION
The LCD shows
Scanning. Keep Device in Slot.
while reading the data. DO NOT unplug the power cord or remove the USB Flash memory drive from the machine while it is reading the data. You could lose your data or damage the USB Flash memory drive.
Changing the default file size
You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size.
12
a
Press
Menu
,
1
,
8
,
2
.
b
Press a
or b
to choose
1.Color
or
2.Gray
. Press
OK
.
c
Press a
or b
to choose
Middle
,
Large
and
Small
. Press
OK
.
d
Press
Stop/Exit
.
Note
You cannot choose the file size when you scan a document in black and white. Black and white documents will be stored in the TIFF file format and the data will not be compressed.
Changing the default resolution and file type
a
Press
Menu
,
5
,
2
,
1
.
b
Press a
or b
to choose
Color 100 dpi
,
Color 200 dpi
,
Color 300 dpi
,
Color 600 dpi
,
Gray 100 dpi
,
Gray 200 dpi
,
Gray 300 dpi
,
B&W 200 dpi
or
B&W 200x100 dpi
.
Press
OK
.
12
12
203
Scanning (For USB cable users) c
Do one of the following:
For black & white file format:
Press a
or b
to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
or
TIFF
.
Press
OK
.
For Color or Gray file format:
Press a
or b
to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
,
JPEG
or
XPS
.
Press
OK
.
d
Press
Stop/Exit
.
Changing the default file name
a
Press
Menu
,
5
,
2
,
2
.
b
Enter the file name (up to 64 characters).
Press
OK
.
Note
You cannot use a space for the first character.
c
Press
Stop/Exit
.
12
Understanding the Error Messages
Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems.
12
Protected Device
This message will appear if the write-protect switch of the USB Flash memory drive is on.
Rename the File
This message will appear if there is already a file on the USB Flash memory drive with the same name as the file you are trying to save.
Unusable Device
This message will appear if your USB Flash memory drive is not supported by your Brother machine.
12
204
Scanning (For USB cable users)
For Touchscreen models
a
Put a USB Flash memory drive into your machine.
b
Load your document.
c
Press ).
d
Press
Scan to USB
.
Do one of the following:
If you want to change the quality, go to step e
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
e
Press d
or c
to display
Quality
. Press
Quality
and then press the quality you want.
Do one of the following:
If you want to change the file type, go to step f
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
f
Press d
or c
to display
File Type
. Press
File Type
and then press the file type you want.
Do one of the following:
If you want to change the duplex scan setting, go to step
.
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
12
Note
• If you choose color in the quality setting, you cannot choose
TIFF
.
• If you choose black and white in the quality setting, you cannot choose
JPEG
or
XPS
.
• If you choose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
g
Press d
or c
to display
Duplex Scan
. Press
Duplex Scan
and then press the setting you want.
Do one of the following:
If you want to change the file name, go to step h
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
12
205
Scanning (For USB cable users) h
The file name is set automatically. However, you can create a name of your choice using the character keys on the control panel.
Press d
or c
to display
File Name
. Press
File Name
and then enter the file name (up to 64 characters). Press
OK
.
Note
Press to delete the letters you entered.
Do one of the following:
If you want to change the scanner glass setting, go to step i
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
i
Press d
or c
to display
Glass Scan Size
. Press
Glass Scan Size
and then press the setting you want.
Do one of the following:
If you choose color or gray in the resolution setting, go to step
.
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
j
Press d
or c
to display
File Size
. Press
File Size
and then press the setting you want.
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
k
If you are using the scanner glass, the LCD displays
Do Not Remove media.
Next Page?
. After you finish scanning, make sure you choose
No
before removing the USB Flash memory drive from the machine.
Note
Scan type depends on the settings you choose in step
and
Black Start
or
Color Start
do not change the setting.
CAUTION
The LCD shows
Scanning
while reading the data. DO NOT unplug the power cord or remove the USB
Flash memory drive from the machine while it is reading the data. You could lose your data or damage the
USB Flash memory drive.
12
206
Scanning (For USB cable users)
Setting the new default
a
Press ).
b
Press
Scan to USB
.
c
Press and choose your new setting. Repeat this step for each setting you want to change.
d
After changing the last setting, press d
or c
to display
Set New Default
. Press
Set New Default
.
e
Press
Yes
to confirm.
f
Press
Stop/Exit
.
12
Factory reset
a
Press ).
b
Press
Scan to USB
.
c
Press d
or c
to display
Factory Reset
. Press
Factory Reset
.
d
Press
Yes
to confirm.
e
Press
Stop/Exit
.
12
Understanding the Error Messages
Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems.
Protected Device
This message will appear if the write-protect switch of the USB Flash memory drive is on.
Rename the File
This message will appear if there is already a file on the USB Flash memory drive with the same name as the file you are trying to save.
Unusable Device
This message will appear if your USB Flash memory drive is not supported by your Brother machine.
12
12
207
Scanning (For USB cable users)
Scan to E-mail
You can scan either a black and white or color document into your E-mail application as a file attachment.
a
Load your document.
12
b
Press (
SCAN
).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press
Black Start
or
Color Start
.
The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.
For Touchscreen models
a
Load your document.
b
Press (
SCAN
).
c
Press
Scan to PC
.
d
Press
.
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
e
Press
Black Start
or
Color Start
.
The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed.
12
12
208
Scanning (For USB cable users)
Note
• Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen. (For Windows
®
Configuring Scan button settings
for
Home Mode
Configuring Scan button settings
Advanced Mode
. For Macintosh, see
• If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by moving the scroll bar on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen.
Scan to Image
You can scan either a black and white or color document into your graphics application for viewing and editing.
a
Load your document.
b
Press ).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
Image
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
12
12
209
Scanning (For USB cable users)
For Touchscreen models
a
Load your document.
b
Press ).
c
Press
Scan to PC
.
d
Press
Image
.
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
e
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
Note
• Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen. (For Windows
®
Configuring Scan button settings
for
Home Mode
Configuring Scan button settings
Advanced Mode
. For Macintosh, see
• If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by moving the scroll bar on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen.
12
12
210
Scanning (For USB cable users)
Scan to OCR
If your original document is text, you can use ScanSoft™ PaperPort™ 12SE or Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software.
a
Load your document.
12
b
Press (
SCAN
).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
OCR
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
For Touchscreen models
a
Load your document.
b
Press (
SCAN
).
c
Press
Scan to PC
.
d
Press
OCR
.
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
e
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
12
12
211
Scanning (For USB cable users)
Note
Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
(Windows
®
)
If you want to change between color or black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4. (See
Configuring Scan button settings
Home Mode
Configuring Scan button settings
Advanced Mode
.)
ScanSoft™ PaperPort™ must be installed on your PC.
•
(Macintosh)
You must have Presto! PageManager installed on your Macintosh for the OCR feature to work from the
SCAN
The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish,
Portuguese, Danish, Swedish, Japanese, Korean, Traditional Chinese and Simplified Chinese.
•
12
212
Scanning (For USB cable users)
Scan to File
You can scan a black and white or a color document into your computer and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the
Device Scan
Settings
screen of ControlCenter4 or
Scan To File
screen of ControlCenter2. (For Windows
®
, see
Configuring Scan button settings
Home Mode
or
Configuring Scan button settings
for
Advanced Mode
. For Macintosh, see
a
Load your document.
12
b
Press (
SCAN
).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
File
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
For Touchscreen models
a
Load your document.
b
Press (
SCAN
).
c
Press
Scan to PC
.
d
Press
File
.
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
e
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
12
12
213
Scanning (For USB cable users)
Note
• Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen. (For Windows
®
Configuring Scan button settings
for
Home Mode
Configuring Scan button settings
Advanced Mode
. For Macintosh, see
• If you would like to display the folder window after scanning the document, select
Show Folder
on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
• If you would like to change the file name of scanned documents, enter the file name in the
File Name
section on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen.
• If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by moving the scroll bar on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen.
12
214
13
Network Scanning
To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (see
Printing the Network Configuration List
in the
Network User's Guide
) or by using the BRAdmin Professional software. If you installed the machine following the instructions for a network user in the
Quick Setup Guide
then the machine should already be configured for your network.
Note
• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.
•
<For Windows
®
>
If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number 54925 and 137. (See
Before using the Brother software
Before using Network Scanning
13
Network license (Windows
®
)
This product includes a PC license for up to 5 Users.
This license supports the installation of the MFL-Pro Software Suite including ScanSoft™ PaperPort™ 12SE or ScanSoft™ PaperPort™ 11SE on up to 5 PCs on the network.
If you want to use more than 5 PCs with ScanSoft™ PaperPort™ 12SE or ScanSoft™ PaperPort™ 11SE installed, please buy the Brother NL-5 pack which is a multiple PC license agreement pack for up to 5 additional users. To buy the NL-5 pack, contact your Brother dealer or Brother customer service.
13
13
13
215
Network Scanning
Configuring Network Scanning (Windows
®
)
If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the
Quick Setup Guide
), follow the steps below.
a
(Windows
®
2000)
Click the
Start
button,
Settings
,
Control Panel
, then
Scanners and Cameras
.
(Windows
®
XP)
Click the
start
button,
Control Panel
,
Printers and Other Hardware
, then
Scanners and Cameras
(or
Control Panel
,
Scanners and Cameras
).
(Windows Vista
®
)
13
Click the
(Windows
®
7)
button,
Control Panel
,
Hardware and Sound
, then
Scanner and Cameras
.
Click the
and Cameras
.
button,
All Programs
,
Brother
,
MFC-xxxx LAN
,
Scanner Settings
, then
Scanners
b
Do one of the following:
(Windows
®
2000) Select your Brother machine from the list and click
Properties
.
(Windows
®
XP) Right-click the Scanner Device icon and choose
Properties
.
The Network Scanner Properties dialog box appears.
(Windows Vista
®
and Windows
®
7) Click the
Properties
button.
13
216
Network Scanning
Note
(Windows Vista
®
and Windows
®
7) When the
User Account Control
screen appears, do the following.
• (Windows Vista
®
) For users who have administrator rights: Click
Continue
.
(Windows
®
7) For users who have administrator rights: Click
Yes
.
• (Windows Vista
®
) For users who do not have administrator rights: Enter the administrator password and click
OK
.
(Windows
® click
Yes
.
7) For users who do not have administrator rights: Enter the administrator password and
13
217
Network Scanning c
Click the
Network Setting
tab and choose the appropriate connection method.
Specify your machine by address
Enter the IP address of the machine in
IP Address
, and then click
Apply
.
Specify your machine by name
Enter the machine node name in
Node Name
, or click
Browse
and choose the device you want to use and then click
OK
.
d
Click the
Scan To Button
tab and enter your PC name in the
Display Name (Max 15 characters)
field.
The machine’s LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters).
13
e
If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the
Pin number
and
Retype Pin number
field. To send data to a PC protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the PC. (See
Using the Scan key on your network
218
Network Scanning
Configuring Network Scanning (Macintosh)
If you want to scan from the machine on a network, you must choose the networked machine in the Device
Selector application located in
Macintosh HD
/
Library
/
Printers
/
Brother
/
Utilities
/
DeviceSelector
or from the
Model
drop-down list in the main screen of ControlCenter2. If you have already installed the MFL-Pro
Suite Software following the network installation steps in the
Quick Setup Guide
then this selection should already be made.
a
From
Library
, choose
Printers
,
Brother
,
Utilities
and
DeviceSelector
, and then double-click
Device Selector
.
The
Device Selector
window appears. This window can also be opened from ControlCenter2.
For more information, see
b
Specify your machine by IP address or mDNS service Name. To change the IP address, enter the new
IP address. You can also choose a machine from the list of the available machines. Click
Browse
to show the list.
13
c
Click
OK
.
Note
• To use ‘Scan To’ button features on the machine, click the check box for
Register your computer with the "Scan To" functions at the machine
. Then enter the name you want to be displayed on the machines LCD for your Macintosh. You can use up to 15 characters.
• You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the
PIN number
and
Retype PIN number
field. To send data to a computer protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the computer. (See
Using the Scan key on your network
13
219
Network Scanning
Using the Scan key on your network
You can use (
SCAN
) on the control panel to scan documents into your word processing, graphics or
E-mail applications or a folder on your computer.
Before you can use (
SCAN
) on the control panel, you have to install the Brother MFL-Pro Suite and connect the machine to your computer. If you installed the MFL-Pro Suite from the included CD-ROM then the correct drivers and ControlCenter4 or ControlCenter2 are installed. Scanning from the (
SCAN
) button follows the configuration of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of ControlCenter2. (For Windows
®
Configuring Scan button settings
Home Mode
or
Configuring Scan button settings
Advanced Mode
For details about how to configure the scan settings of ControlCenter4 or ControlCenter2 buttons and to launch the application of your choice using
(
SCAN
), see
13
13
220
Network Scanning
Note
• If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose
2sided (L)edge
or
2sided (S)edge
(For MFC-9560CDW) or,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
(For MFC-9970CDW) depending on your document layout.
• Choose your document layout from the following table:
Landscape LCD Message Portrait
Front Back Front Back
(L)edge
DuplexScan :
LongEdge
(Long edge)
Front Back Front Back
(S)edge
DuplexScan :
ShortEdge
(Short edge)
Document Layout Table
• Duplex Scan is supported on the MFC-9560CDW and MFC-9970CDW.
• Duplex Scan is available from the ADF only.
• The XPS file format is available for Windows Vista
®
and Windows
® support XML Paper Specification files.
7, or when using applications which
13
221
Network Scanning
Scan to E-mail
When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the computer you designated on your network. ControlCenter4 or ControlCenter2 will activate the default E-mail application on the designated computer. You can scan and send a black and white or color document from the computer as an attachment.
a
Load your document.
13
b
Press (
SCAN
).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press a
or b
to choose the destination computer you want to use for E-mailing your document.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel.
Press
OK
.
g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
For Touchscreen models
a
Load your document.
b
Press (
SCAN
).
c
Press
Scan to PC
.
d
Press
.
13
13
222
Network Scanning e
Press a
or b
to choose the destination computer you want to use for E-mailing your document.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the LCD.
Press
OK
.
f
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
Note
• Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen. (For Windows
®
Configuring Scan button settings
for
Home Mode
Configuring Scan button settings
Advanced Mode
. For Macintosh, see
• If you want to change the default file size, choose your preferred rate by moving the scroll bar on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
13
223
Network Scanning
Scan to E-mail (E-mail Server, For MFC-9460CDN, MFC-9560CDW and
MFC-9970CDW)
MFC-9460CDN and MFC-9560CDW can be assigned an E-mail address allowing you to send, receive or forward documents over a Local Area Network or the Internet to computers or other Internet Fax machines.
In order to use this function, please download the necessary software from the Brother Solutions Center
(http://solutions.brother.com/).
When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF, PDF/A, Secure PDF, Signed PDF or
TIFF for black and white and PDF, PDF/A, Secure PDF, Signed PDF, XPS or JPEG for color.
13
Note
• PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage.
• A Signed PDF (
Signed PDF
) helps prevent data tampering and the impersonation of an author by including a digital certificate within the document.
• If you choose
Signed PDF
, you must install and then configurea certificate to your machine using Web
Based Management.
For the details of the certificate installation, see Using Certificates for device security in the
Network User's
Guide
.
After the installation, you can configure a certificate using the following steps.
a
Start your web browser and type http://xxx.xxx.xxx.xxx
(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.
b
Click
Administrator Settings
.
c
Enter a user name and a password. The default User Name is “
admin
” and the default password is
“
access
”. d
Choose
Configure Signed PDF Settings
for a configuration.
13
224
Network Scanning
For Touchscreen models
a
Load your document.
b
Press ) c
Press
Scan to E-mail
.
d
Enter the destination E-mail address.
Do one of the following:
To enter the E-mail address manually, press
Manual
and go to step
If you have stored the E-mail address to the machine’s address book, press
Address Book
and go to step
13
Note
If your network supports the LDAP protocol, you can search for E-mail addresses on your server. (For information on how to configure LDAP protocol, see the
Network User's Guide
.) e
Enter the E-mail address.
Press to choose numbers, letters or special characters.
Press
OK
and go to step
. (For information on how to enter text, see the
Basic User's Guide
.) f
Press a
or b
to choose the E-mail address.
You can also use the following search option.
Press to search by alphabetical order or numerical order.
Press
OK
and go to step
. (For more information on using the Address Book, see the
Basic User's
Guide
.) g
Press d
or c
to display
Quality
.
Press
Quality
and then press the quality you want.
Do one of the following:
If you want to change the file type, go to step h
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
13
225
Network Scanning h
Press d
or c
to display
File Type
.
Press
File Type
and then press the file type you want.
Do one of the following:
If you want to change the duplex setting, go to step i
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
i
Press d
or c
to display
Duplex Scan
. Press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
.
Do one of the following:
If you want to change the scanner glass setting, go to step j
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
j
Press d
or c
to display
Glass Scan Size
. Press
Glass Scan Size
and then press the setting you want.
Do one of the following:
If you choose color or gray in the resolution setting, go to step
.
Press
Black Start
or
Color Start
to start scanning without changing additional settings. Go to step
.
Note
Glass Scan Size
is not available when using the ADF.
k
Press d
or c
to display
File Size
. Press
File Size
and then press the setting you want.
Press
Black Start
or
Color Start
to start scanning. Go to step l
Note
If you want to add destinations, press
Number of Destinations
. You can add a total of 50 destinations.
l
The machine starts the scanning process.
If you are using the scanner glass, the LCD displays
Next Page?
. Press
Yes
or
No
.
13
226
Network Scanning
Using One Touch or Speed Dial numbers
You can also scan a document directly to an address you registered in a One Touch or Speed Dial number.
When you scan the document, the settings you registered with the One Touch or Speed Dial will be used for the quality and the file type. Only One Touch or Speed Dials with an E-mail address registered can be used when you scan data using One Touch or Speed Dial. (I-Fax addresses are not available for use.)
13
a
Choose a One Touch or Speed Dial number.
b
Load your document.
If you want to change the duplex setting, press
Duplex Scan
and then press the setting you want.
c
Press
Black Start
or
Color Start
. The machine starts the scanning process.
Note
You can store the scan resolution (Scan Profile) for each stored E-mail address in a One Touch or Speed
Dial number. (For more information on how to use One Touch and Speed Dial, see the
Basic User's
Guide
.)
13
227
Network Scanning
Scan to Image
When you choose Scan to Image, your document will be scanned and sent directly to the computer you designated on your network. ControlCenter4 or ControlCenter2 will activate the default graphics application on the designated computer.
a
Load your document.
13
b
Press (
SCAN
).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
Image
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press a
or b
to choose the destination computer you want to send to.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel.
Press
OK
.
g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
For Touchscreen models
a
Load your document.
b
Press (
SCAN
).
c
Press
Scan to PC
.
d
Press
Image
.
e
Press a
or b
to choose the destination computer you want to send to.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel.
Press
OK
.
f
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
13
13
228
Network Scanning g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
Note
• Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen. (For Windows
®
Configuring Scan button settings
for
Home Mode
Configuring Scan button settings
Advanced Mode
. For Macintosh, see
• If you want to change the default file size, choose your preferred size by moving the scroll bar on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
13
229
Network Scanning
Scan to OCR
If your original document is text, you can use ScanSoft™ PaperPort™ 12SE or Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software.
a
Load your document.
13
b
Press (
SCAN
).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
OCR
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press a
or b
to choose the destination computer you want to send to.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel.
Press
OK
.
g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
13
230
Network Scanning
For Touchscreen models
a
Load your document.
b
Press (
SCAN
).
c
Press
Scan to PC
.
d
Press
OCR
.
e
Press a
or b
to choose the destination computer you want to send to.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel.
Press
OK
.
f
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
13
Note
Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
(Windows
®
)
If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4. (See
Configuring Scan button settings
Home Mode
Configuring Scan button settings
Advanced Mode
.)
ScanSoft™ PaperPort™ must be installed on your PC.
•
13
(Macintosh)
You must have Presto! PageManager installed on your Macintosh for the OCR feature to work from the
SCAN
The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish,
Portuguese, Danish, Swedish, Japanese, Korean, Traditional Chinese and Simplified Chinese.
•
231
Network Scanning
Scan to File
When you choose Scan to File, you can scan a black & white or color document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have configured in the
Device Scan Settings
screen of ControlCenter4 or
Scan To File
screen of ControlCenter2.
You can change the Scan configuration. (For Windows
®
, see
Configuring Scan button settings
for
Home Mode
Configuring Scan button settings
Advanced Mode
. For Macintosh, see
a
Load your document.
13
b
Press (
SCAN
).
c
Press a
or b
to choose
Scan to PC
.
Press
OK
.
d
Press a
or b
to choose
File
.
Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
e
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
f
Press a
or b
to choose the destination computer you want to send to.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel.
Press
OK
.
g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
For Touchscreen models
a
Load your document.
b
Press (
SCAN
).
c
Press
Scan to PC
.
d
Press
File
.
e
Press a
or b
to choose the destination computer you want to send to.
Press
OK
.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel.
Press
OK
.
13
13
232
Network Scanning f
Do one of the following:
If you want to change the duplex setting, press
Duplex Scan
and then press
Off
,
DuplexScan : LongEdge
or
DuplexScan : ShortEdge
To start scanning without changing additional settings, go to step
.
g
Press
Black Start
or
Color Start
.
The machine starts the scanning process.
Note
• Scan type depends on the settings of the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Black Start
or
Color Start
do not change the settings.
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen. (For Windows
®
Configuring Scan button settings
for
Home Mode
Configuring Scan button settings
Advanced Mode
. For Macintosh, see
• If you would like to change the file name of scanned documents, enter the file name in the
File Name
section on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the
ControlCenter2 configuration screen.
• If you want to change the default file size, choose your preferred rate by moving the scroll bar on the
Device Scan Settings
screen of ControlCenter4 or
Device Button
tab of the ControlCenter2 configuration screen.
Scan to FTP
13
When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network, or on the internet.
The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure and store the details in an FTP Profile.
13
Note
• Scan to FTP is available when FTP profiles are configured by using Web Based Management.
• We recommend Microsoft
®
Internet Explorer
®
6.0 (or greater) or Firefox 3.0 (or greater) for Windows
®
and
Safari 3.0 (or greater) for Macintosh. Please also make sure that JavaScript and Cookies are always enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with
HTTP 1.0 and HTTP 1.1.
To use Web Based Management, type http://xxx.xxx.xxx.xxx
(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser, and then you can configure or change the settings in
FTP/Network Scan Profile
in
Administrator Settings
. You can configure up to ten FTP server profiles and you can choose what profile numbers (1 to 10) to use for Scan to FTP settings in
FTP/Network Scan
Settings
.
233
Network Scanning
Note
If you want to find the IP address of your machine, see
Printing the Network Configuration List
in the
Network User's Guide
.
In addition to seven preset file names you can store two user defined file names that can be used for creating an FTP Server Profile.
Choose
FTP/Network Scan Settings
in Web Based Management. In
Create a User Defined File Name
, enter a file name in one of the two user defined fields and click
Submit
. A maximum of 15 characters can be entered in each of the user defined name fields.
Note
Using certain characters or symbols in a file name may cause a problem accessing the file. We recommend to only use combinations of the following characters in a file name.
13
234
Network Scanning
Configuring the FTP Default Settings
13
You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration.
By default this setting is ON. You can also change the port number used to access the FTP server. The default for this setting is port 21. In most cases these two settings can remain as default.
a
Choose
FTP
in
FTP/Network Scan Settings
from
FTP/Network Scan Settings
tab. Press
Submit
. b
Choose the Profile you want to configure in
FTP/Network Scan Profile
. c
Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the
LCD of the machine and can be up to 15 characters.
d
The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 64 characters) or the IP address (for example 192.23.56.189).
e
Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
f
Enter the Password for access to the FTP server (up to 32 characters).
g
Enter the destination folder where your document will be stored on the FTP server (for example brother\abc) (up to 60 characters).
h
Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters.
i
Choose the scan quality from the drop-down list. You can choose
Color 100
,
Color 200
,
Color 300
,
Color 600
,
B&W 200
,
B&W 200x100
,
Gray 100
,
Gray 200
,
Gray 300
or
User Select
.
13
235
Network Scanning j
Choose the file type for the document from the drop-down list. You can choose
,
PDF/A
,
Secure PDF
,
Signed PDF
,
XPS
,
JPEG
or
User Select
for color or gray scale documents and
,
PDF/A
,
Secure PDF
,
Signed PDF
,
TIFF
or
User Select
for B/W documents.
Note
• If you choose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
• If you choose
Signed PDF
, you must install a certificate to your machine using Web Based Management.
Choose
Configure Signed PDF Settings
from
Administrator Settings
in Web Based Management. For how to install a certificate, see Using Certificates for device security in the
Network User's Guide
.
• PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage.
• A Signed PDF (
Signed PDF
) helps prevent data tampering and the impersonation of an author by including a digital certificate within the document.
k
If you choose color or Gray in the scan quality, choose the file size for the document from the drop-down list. You can choose
Large
,
Middle
or
Small
.
Note
If you choose
User Select
in the scan quality, file type or file size, you must choose those settings from the machine’s control panel.
Scan to FTP using FTP Server Profiles
a
Load your document.
13
b
Press ).
c
Press a
or b
to choose
Scan to FTP
. Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
d
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
e
Press a
or b
to choose one of the FTP server profiles listed. Press
OK
.
If the Scan to FTP profile is complete, you will automatically go to step j
If the Scan to FTP profile is not complete, for instance, the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
f
Choose one of the options below:
Press a
or b
to choose
Color 100 dpi
,
Color 200 dpi
,
Color 300 dpi
,
Color 600 dpi
,
Gray 100 dpi
,
Gray 200 dpi
or
Gray 300 dpi
. Press
OK
and go to step
.
Press a
or b
to choose
B&W 200 dpi
or
B&W 200x100 dpi
. Press
OK
and go to step
.
13
236
Network Scanning g
Press a
or b
to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
,
JPEG
or
XPS
.
Press
OK
.
h
Press a
or b
to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
or
TIFF
. Press
OK
, and go to step
.
Note
• If you choose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
• If you choose
Signed PDF
, you must install and then configure a certificate to your machine using Web
Based Management.
i
Press a
or b
to choose
Small
,
Middle
or
Large
.
Press
OK
j
Do one of the following:
If you want to start scanning, press
Black Start
or
Color Start
.
If you want to change the file name, go to step k
k
Press a
or b
to choose a file name you want to use and press
OK
. Press
Black Start
or
Color Start
and go to step
Note
If you want to change the file name manually, go to step
.
l
Press a
or b
to choose
<Manual>
. Press
OK
.
Enter the file name you want to use (up to 32 characters) and press
OK
.
Press
Black Start
or
Color Start
.
m
The LCD shows
Connecting
. When the connection to the FTP server is successful the machine starts the scanning process.
Note
Scan type depends on the settings in Web Based Management, pressing
Black Start
or
Color Start
will not change the scan settings.
13
237
Network Scanning
For Touchscreen models
a
Load your document.
b
Press ).
c
Press
Scan to FTP
.
d
Press a
or b
to choose one of the FTP server profiles listed.
If the Scan to FTP profile is complete, you will automatically go to step k
If the Scan to FTP profile is not complete, for instance, the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
e
Choose one of the options below:
Press d
or c
to choose
Color 100 dpi
,
Color 200 dpi
,
Color 300 dpi
,
Color 600 dpi
,
Gray 100 dpi
,
Gray 200 dpi
or
Gray 300 dpi
Press d
or c
to choose
B&W 200 dpi
or
B&W 200x100 dpi
. Go to step
f
Press to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
,
JPEG
or
XPS
.
Go to step
.
g
Press to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
or
TIFF
.
13
Note
• If you choose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
• If you choose
Signed PDF
, you must install and then configure a certificate to your machine using Web
Based Management.
h
Enter the username.
Press
OK
and go to step
i
Enter the password.
Press
OK
.
Do one of the following:
If you choose color or gray in the resolution setting, go to step
.
If you choose black and white in the resolution setting, go to step
j
Press to choose
Small
,
Middle
or
Large
for the file size.
Go to step
.
k
Do one of the following:
If you want to change the file name, go to step l
If you want to start scanning, press
Black Start
or
Color Start
.
13
238
Network Scanning l
Press d
or c
to display
File Name
. Press
File Name
.
Press a
or b
to choose a file name you want to use and press
OK
. Press
Black Start
or
Color Start
and go to step
Note
If you want to change the file name manually, go to step
.
m
Press a
or b
to choose
<Manual>
. Press
OK
.
Enter the file name you want to use (up to 32 characters) and press
OK
.
Press
Black Start
or
Color Start
.
n
The LCD shows
Connecting
. When the connection to the FTP server is successful the machine starts the scanning process. If you are using the scanner glass, the LCD displays
Next Page?
. Press
Yes
or
No
.
Note
Scan type depends on the settings in Web Based Management, pressing
Black Start
or
Color Start
will not change the scan settings.
13
239
Network Scanning
Scan to Network
When you choose Scan to Network, you can scan documents directly to a shared folder on a CIFS server located on your local network or the internet. (For more information about CIFS servers, see the
Network
User's Guide
.) The Scan to Network feature supports Kerberos and NTLMv2 authentication.
The details required to use Scan to Network can be entered by using Web Based Management to pre-configure and store the details in a Scan to Network profile. The Scan to Network profile stores user information and configuration settings for use on a network, or the internet.
Note
• Scan to Network is available when Scan to Network profiles are configured by using Web Based
Management.
• YOU MUST CONFIGURE THE SNTP PROTOCOL (NETWORK TIME SERVER), OR YOU MUST SET
THE DATE, TIME AND TIME ZONE CORRECTLY FOR AUTHENTICATION. FOR MORE
INFORMATION, SEE
NETWORK USER'S GUIDE
.
13
13
240
Network Scanning
To use Web Based Management, type http://xxx.xxx.xxx.xxx
(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser, and then you can configure or change the settings in
FTP/Network Scan Profile
in
Administrator Settings
. You can configure up to ten Scan to Network profiles and you can choose what profile numbers (1 to 10) to use for Scan to Network settings in
FTP/Network Scan
Settings
.
In addition to the seven preset file names you can store two user defined file names that can be used for creating an Scan to Network profile.
Choose
FTP/Network Scan Settings
in Web Based Management. In
Create a User Defined File Name
, enter a file name in one of the two user defined fields and click
Submit
. A maximum of 15 characters can be entered in each of the user defined name fields.
Note
Using certain characters or symbols in a file name may cause a problem accessing the file. We recommend to only use combinations of the following characters in a file name.
13
241
Network Scanning
Configuring the Scan to Network Default Settings
13
a
Choose
Network
in
FTP/Network Scan Settings
from the
FTP/Network Scan Settings
tab. Press
Submit
.
b
Choose the Profile you want to configure in
FTP/Network Scan Profile
.
c
Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the
LCD of the machine and can be up to 15 characters.
d
The Host Address is the domain name of the CIFS server. Enter the Host Address (for example ftp.example.com) (up to 64 characters) or the IP address (for example 192.23.56.189).
e
Enter the destination folder where your document will be stored on the CIFS server (for example brother\abc) (up to 60 characters).
f
Choose the file name you want to use for the scanned document. You can choose from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters.
g
Choose the scan quality from the drop-down list. You can choose
Color 100
,
Color 200
,
Color 300
,
Color 600
,
B&W 200
,
B&W 200x100
,
Gray 100
,
Gray 200
,
Gray 300
or
User Select
.
13
242
Network Scanning h
Choose the file type for the document from the drop-down list. You can choose
,
PDF/A
,
Secure PDF
,
Signed PDF
,
XPS
,
JPEG
or
User Select
for color or gray scale documents and
,
PDF/A
,
Secure PDF
,
Signed PDF
,
TIFF
or
User Select
for B/W document.
Note
• If you choose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
• If you choose
Signed PDF
, you must install a certificate to your machine using Web Based Management.
Choose
Configure Signed PDF Settings
from
Administrator Settings
in Web Based Management. For how to install a certificate, see Using Certificates for device security in the
Network User's Guide
.
• PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage.
• A Signed PDF (
Signed PDF
) helps prevent data tampering and the impersonation of an author by including a digital certificate within the document.
i
If you choose color or Gray in the scan quality, choose the file size for the document from the drop-down list. You can choose
Large
,
Middle
or
Small
.
Note
If you choose
User Select
in the scan quality, file type or file size, you must choose those settings from the machine’s control panel.
j
If you want to protect the profile, check
Use PIN for authentication
and enter a 4-digit PIN number in
PIN Code
.
k
Choose the authentication method. You can choose Auto, Kerberos or NTLMv2.
If you choose Auto the authentication method will be detected automatically.
l
Enter the Username that has been registered with the CIFS server for the machine (up to 32 characters).
m
Enter the Password for access to the CIFS server (up to 32 characters).
n
If you want to set Kerberos Server Address manually, enter the Kerberos Server Address (for example example.com) (up to 60 characters).
13
243
Network Scanning
Scan to Network using Scan to Network Profiles
a
Load your document.
13
b
Press ).
c
Press a
or b
to choose
Scan to Network
. Press
OK
.
If your machine does not support Duplex Scan, go to step
If your machine supports Duplex Scan, go to step
.
d
Press a
or b
to choose
1sided
,
2sided (L)edge
or
2sided (S)edge
.
Press
OK
.
e
Press a
or b
to choose one of the profiles listed. Press
OK
.
f
If you check
Use PIN for authentication
in
FTP/Network Scan Profile
of Web Based Management, the
LCD will prompts you to enter a PIN number. Enter the 4-digit PIN number and then press
OK
.
If the profile is complete, you will automatically go to step
If the profile is not complete, for instance, the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
g
Choose one of the options below:
Press a
or b
to choose
Color 100 dpi
,
Color 200 dpi
,
Color 300 dpi
,
Color 600 dpi
,
Gray 100 dpi
,
Gray 200 dpi
or
Gray 300 dpi
. Press
OK
and go to step
.
Press a
or b
to choose
B&W 200 dpi
or
B&W 200x100 dpi
. Press
OK
and go to step
.
h
Press a
or b
to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
,
JPEG
or
XPS
.
Press
OK
.
i
Press a
or b
to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
, or
TIFF
. Press
OK
, and go to step
.
Note
• If you chose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
• If you choose
Signed PDF
, you must install and then configure a certificate to your machine using Web
Based Management.
13
244
Network Scanning j
Press a
or b
to choose
Small
,
Middle
or
Large
.
Press
OK
k
Do one of the following:
If you want to start scanning, press
Black Start
or
Color Start
.
If you want to change the file name, go to step l
l
Press a
or b
to choose a file name you want to use and press
OK
. Press
Black Start
or
Color Start
.
Note
If you want to change the file name manually, go to step
.
m
Press a
or b
to choose
<Manual>
. Press
OK
.
Enter the file name you want to use (up to 64 characters) and press
OK
.
Press
Black Start
or
Color Start
.
Note
Scan type depends on the settings in Web Based Management, pressing
Black Start
or
Color Start
will not change the scan settings.
13
245
Network Scanning
For Touchscreen models
a
Load your document.
b
Press ).
c
Press
Scan to Network
.
d
Press a
or b
to choose one of the profiles listed.
e
If you check
Use PIN for authentication
in
FTP/Network Scan Profile
of Web Based Management, the
LCD will prompts you to enter a PIN number. Enter the 4-digit PIN number and then press
OK
.
If the profile is complete, you will automatically go to step
If the profile is not complete, for instance, the quality or file type are not chosen, you will be prompted to enter any missing information in the following steps.
f
Choose one of the options below:
Press d
or c
to choose
Color 100 dpi
,
Color 200 dpi
,
Color 300 dpi
,
Color 600 dpi
,
Gray 100 dpi
,
Gray 200 dpi
or
Gray 300 dpi
Press d
or c
to choose
B&W 200 dpi
or
B&W 200x100 dpi
. Go to step
g
Press to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
,
JPEG
or
XPS
.
Go to step
.
h
Press to choose
,
PDF/A
,
Secure PDF
,
Signed PDF
, or
TIFF
. Go to step
Note
• If you chose
Secure PDF
, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
• If you choose
Signed PDF
, you must install and then configure a certificate to your machine using Web
Based Management.
13
13
246
Network Scanning i
Enter the username.
Press
OK
and go to step
j
Enter the password.
Press
OK
.
Do one of the following:
If you choose color or gray in the resolution setting, go to step
.
If you choose black and white in the resolution setting, go to step
k
Press to choose
Small
,
Middle
or
Large
for the file size.
Go to step
.
l
Do one of the following:
If you want to start scanning, press
Black Start
or
Color Start
.
If you want to change the file name, go to step m
m
Press d
or c
to display
File Name
. Press
File Name
.
Press a
or b
to choose a file name you want to use and press
OK
. Press
Black Start
or
Color Start
.
Note
If you want to change the file name manually, go to step
.
n
Press a
or b
to choose
<Manual>
. Press
OK
.
Enter the file name you want to use (up to 64 characters) and press
OK
.
Press
Black Start
or
Color Start
.
o
The LCD shows
Connecting
. When the connection to the Network server is successful the machine starts the scanning process.
If you are using the scanner glass, the LCD displays
Next Page?
. Press
Yes
or
No
.
Note
Scan type depends on the settings of the Web Based Management, pressing
Black Start
or
Color Start
will not change the scan settings.
13
247
Network Scanning
How to set a new default for Scan to E-mail
(E-mail Server, For MFC-9970CDW)
You can set your own default settings.
13
Setting the new default
a
Press ).
b
Press
Scan to E-mail
.
c
Enter the destination E-mail address.
Do one of the following:
To enter the E-mail address manually, press
Manual
and go to step
If you have stored the E-mail address to the machine’s address book, press
Address Book
and go to step
13
Note
If your network supports the LDAP protocol, you can search for E-mail addresses on your server. (For information on how to configure LDAP protocol, see the
Network User's Guide
.) d
Enter the E-mail address.
Press to choose numbers, letters or special characters.
Press
OK
and go to step
. (For information on how to enter text, see the
Basic User's Guide
.) e
Press a
or b
to choose the E-mail address.
You can also use the following search option.
Press to search by alphabetical order or numerical order.
Press
OK
and go to step
. (For more information on using the Address Book, see the
Basic User's
Guide
.) f
Press and choose your new setting. Repeat this step for each setting you want to change.
g
After changing the last setting, press d
or c
to display
Set New Default
. Press
Set New Default
.
h
Press
Yes
to confirm.
i
Press
Stop/Exit
.
13
248
Network Scanning
Factory reset
You can reset the factory settings.
a
Press ).
b
Press
Scan to E-mail
.
c
Enter the destination E-mail address.
Do one of the following:
To enter the E-mail address manually, press
Manual
and go to step
If you have stored the E-mail address to the machine’s address book, press
Address Book
and go to step
Note
If your network supports the LDAP protocol, you can search for E-mail addresses on your server. (For information on how to configure LDAP protocol, see the
Network User's Guide
.) d
Enter the E-mail address.
Press to choose numbers, letters or special characters.
Press
OK
and go to step
. (For information on how to enter text, see the
Basic User's Guide
.) e
Press a
or b
to choose the E-mail address.
You can also use the following search option.
13
Press to search by alphabetical order or numerical order.
Press
OK
and go to step
. (For more information on using the Address Book, see the
Basic User's
Guide
.) f
Press d
or c
to display
Factory Reset
. Press
Factory Reset
.
g
Press
Yes
to confirm.
h
Press
Stop/Exit
.
13
249
Network Scanning
How to set a new default for the file size
(For Scan to FTP and Network) (For MFC-9460CDN and MFC-9560CDW)
You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size.
a
Press
Menu
,
1
,
8
,
2
.
b
Press a
or b
to choose
1.Color
or
2.Gray
. Press
OK
.
c
Press a
or b
to choose
Small
,
Middle
or
Large
. Press
OK
.
d
Press
Stop/Exit
.
Note
You cannot choose the file size when you scan a document in black and white. Black and white documents will be stored in the TIFF file format and the data will not be compressed.
13
13
250
A
Index
B
BR-Script 3 mode
........................................................ 4
C
Calibration
................................................................. 33
ControlCenter2
Macintosh
............................................................ 174
ControlCenter4
Windows
®
.............................................................. 71
D
Device Selector
...................................... 159
,
Drivers
Macintosh
Printer
............................................................... 128
TWAIN
.............................................................. 159
Windows
® printer
.................................................................. 13
TWAIN
................................................................ 49
WIA
..................................................................... 57
F
FAX (PC-FAX)
Macintosh sending
............................................................. 153
Windows
® address book
.................................................... 107
cover page
........................................................ 102
facsimile style
................................................... 103
group
................................................................. 109
receiving
........................................................... 113
sending
............................................................. 101
simple style
....................................................... 105
H
HP LaserJet mode
...................................................... 4
P
PaperPort™ 12SE (Windows
®
) exporting
................................................................ 70
importing
................................................................ 69
OCR
....................................................................... 69
Presto! PageManager (Macintosh)
Macintosh
BR-Script 3 printer driver
.................................. 141
Printer driver
..................................................... 128
Windows
®
Booklet printing
................................................... 25
BR-Script 3 printer driver
.................................... 39
Duplex printing
.................................................... 24
Printer driver
....................................................... 17
R
Remote Setup
Macintosh
............................................................. 196
Windows
®
.............................................................. 98
S
Scan
Macintosh
OCR
.................................................................. 171
Presto! PageManager
....................................... 171
Resolution
......................................................... 162
TWAIN Compliant
............................................. 160
Windows
®
Resolution
........................................................... 53
ScanSoft™ PaperPort™ 12SE
........................... 67
TWAIN Compliant
............................................... 49
WIA Compliant
.................................................... 57
Scan key
Network
........................................................215
USB
...................................................................... 199
Status Monitor
Macintosh
............................................................. 151
Windows
®
.............................................................. 47
W
Watermark
..........................................................26
A
251
Brother International Corporation
100 Somerset Corporate Boulevard P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web http://www.brother.com/
These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
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Key Features
- Business Laser Colour printing
- 2400 x 600 DPI
- Printing colours: Black, Cyan, Magenta, Yellow
- A4 24 ppm
- Colour copying Colour scanning Colour faxing
- Direct printing
- USB port Ethernet LAN
- Internal memory: 128 MB Star Sapphire 400 MHz
- 27.8 kg