PO Botanic Garden, Howrah – 711 103, West

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DEPARTMENT OF INFORMATION TECHNOLOGY
INDIAN INSTITUTE OF ENGINEERING SCIENCE AND TECHNOLOGY,
SHIBPUR
(Formerly Bengal Engineering and Science University, Shibpur)
P.O. Botanic Garden, Howrah – 711 103, West Bengal, India
ADVT. NO. JA/D(AA)/16/01
BIDDING DOCUMENT
For Supply of
Computer, Windows Software &
Printer
Date : 05/01/2016
SECTION-I: General Conditions and Important Instructions for
Bidders
1. Tenderers are to collect the original tender from the Department of Information
Technology or downloadable document on payment of Rs.500/- by Demand Draft
payable at Kolkata and drawn in favour of “Registrar, Indian Institute of Engineering
Science and Technology, Shibpur”.
2. Bidders are to submit the original tender documents with technical specifications and
price details in sealed envelope to The Head, Department of Information Technology,
Indian Institute of Engineering Science and Technology, Shibpur, Howrah – 711103,
West Bengal, India.
3. Bidders are to submit Technical Bid and Price Bids separately in two sealed envelops.
The contents of the envelop (Technical Bid / Price Bid) should be mentioned on its
top. All the sealed envelops should be placed in a common sealed envelop,
superscribed with the Ref. Advertisement No. and date along with the bidders name
and address.
4. Bidders are to submit this tender document in original after accepting the terms and
conditions.
5. Last date of receipt of tender by IIEST, Shibpur is 20th January, 2016 at 2.00 pm.
Tenders received late will not be accepted under any circumstances. Tenders (ONLY
THE TECHNICAL PARTS) will be opened in the Department of Information
Technology, IIEST, Shibpur on the same day at 4.00 pm. In case the Institute remains
closed on the said date, tenders will be opened on next working day at 4.00 pm.
6. The Price Bid should clearly mention the following:
• Ex Works Price
• Packing and Forwarding Charges, if any
• Freight and insurance, up to Indian Institute of Engineering Science and
Technology, Shibpur, Howrah, including loading and unloading charges
• All taxes, duties, levies applicable, in INR
• Erection, Commissioning and testing charges at IIEST, Shibpur site.
• Installation charges.
• Extended warranty and standard warranty
• Any other terms and conditions.
7. The Institute will not issue any C or D form availing of concessional Sales Tax/ VAT.
The Institute will issue Customs Duty Exemption Certificate or Excise Duty
Exemption Certificate for foreign purchase, if required.
8. The equipments are to be supplied at the Department of Information Technology
between 11.00 am and 4.00 pm from Monday to Friday except holidays. The bidders
will be responsible for any breakage, damage or defect in the equipment detected
subsequently.
9. Period of delivery is 6 to 8 weeks from the date of issue of Purchase Order. If the
supply is not completed within the stipulated period as indicated in the Purchase
Order a Liquidated Damage @ ½ % per week will be imposed on the value of
purchase order.
10. Bills in triplicate should be presented for payment within 15 days of supply/
commissioning of work. No advance is paid for execution of the order. The Order No.
is to be noted on both Challan and Bill. All bills are to be accompanied by order
copies and Challan receipt.
11. Payment will be made on submission of Proper Bills, Challans etc, by A/C Payee
Cheque and no cash payment will be made under any circumstances.
12. All payments are subjected to statutory deductions as and when applicable.
13. Earnest Money Deposit (EMD) of 2% of the total value of the tender has to be
enclosed in favour of “Registrar, Indian Institute of Engineering Science and
Technology, Shibpur” along with techno commercial offer.
14. Tender is to be kept valid for acceptance for 6 months with effect from the last date of
issue of the tender without any modifications in its terms and conditions. Failure to
comply with the same will result in forfeiture of EMD. EMD of the successful bidder
will be converted to Security Deposit (SD). E.M.D./S.D. will be refunded after
successful commissioning of the equipment. No interests is payable on E.M.D./S.D.
Bidders must submit one self-addressed envelope for release of E.M.D.
15. Documents to be submitted with the tender:
• Tender Documents, General Conditions and Important Instruction in
original duly signed by the Proprietor/ Partner/ Director of the company as
a token of acceptance of Terms and Conditions of Tender.
• Latest Income Tax, Sales Tax, Professional Tax clearance certificates and
copy of valid Trade License.
• Demand Draft for Earnest Money Deposit.
• Technical Bid, Price Bid (Priced) separately in two sealed enveloped
according to specifications.
16. All the equipment and accessories will carry a guarantee for a period of 36 months
from the date of commissioning. Guarantee for all the items supplied will be on ‘all
comprehensive’ basis, i.e., including repairs, replacements, maintenance etc.
Calibration / Test Certificate must accompany along with the equipment. Supply of
equipment shall include installation, erection, commissioning and demonstration.
Indian Institute of Engineering Science and Technology, Shibpur, Howrah reserves
the right to accept/ reject all or any of the bidders without assigning any reason
whatsoever. License for the EDA tools must be permanent.
17. The OEM should have office present in the state of West Bengal for last five years.
18. The OEM certification should include FCC, UL, Epeat Gold.
19. Manufacturer Authorization for this specific tender must be attached.
20. Supplier must be an authorized service provider for the supplied items.
21. All equipments should be of the OEM.
I/We accept the above terms and conditions.
Signature of the Bidders with date and seal
SECTION II: Technical Specifications of the items
(A). Specification for the Students’ PC (20 Nos.)
Processor
Intel® Core™ i5-4590 with Intel HD Graphics 4600 (at least 3.3 GHz, 6 MB cache, 4 cores)
Chipset
Intel® H81 Express
Form factor
Micro
Operating System
FreeDOS 2.0
Memory
4 GB DDR3
(Transfer rates up to 1600 MT/s)
Memory slots
2 UDIMM
Internal drive bays
One 3.5" HDD; One 3.5" HDD (optional)
External drive bays
One 5.25" ODD
Internal drive
500 GB SATA (7200 rpm)
Optical drive
SATA Super Multi DVD writer
Graphics
Integrated: Intel® HD Graphics
Ports
Front:
2 USB 2.0
1 microphone
1 headphone
Back:
4 USB 2.0
2 USB 3.0
1 audio line in
1 audio line out
1 DVI-D
1 VGA
1 RJ-45
2 PS/2 (keyboard and mouse)
2 serial (optional)
1 parallel (optional)
Expansion slots
1 PCIe x1
1 PCIe x16
Audio
Integrated Realtek ALC221 codec (all ports are stereo). Microphone and headphone front ports
(3.5 mm), line-out and line-in rear ports (3.5 mm), internal speaker.
Network interface
Integrated 10/100/1000 GbE network connection
Energy efficiency
ENERGY STAR® certified and EPEAT® registered configurations available
Power supply
• 180 W standard efficiency
Warranty
On-site Limited warranty: One-year (1-1-1) limited warranty
Monitor
18.5” LEDMonitor of same OEM
Keyboard and Mouse
Standard keyboard and optical mouse from same OEM
(B). Specification for the Faculties’ PC (5 Nos.)
Processor
2.6GHz dual-core Intel Core i5 (Turbo Boost up to 3.1GHz) with 3MB on-chip shared L3 cache
Storage
1TB (5400-rpm) hard drive
Memory
8GB of 1600MHz LPDDR3 memory
Graphics
Intel Iris Graphics
Video Support
Support for up to two displays at 2560x1600 pixels, both at millions of colours
Thunderbolt digital video output
Native Mini DisplayPort output
DVI output using Mini DisplayPort to DVI Adapter (sold separately)
VGA output using Mini DisplayPort to VGA Adapter (sold separately)
Dual-link DVI output using Mini DisplayPort to Dual-Link DVI Adapter (sold separately)
HDMI video output
Support for 1080p resolution at up to 60Hz
Support for 3840x2160 resolution at 30Hz
Support for 4096x2160 resolution at 24Hz
DVI output using HDMI to DVI Adapter (sold separately)
Audio
Audio line in mini-jack (digital/analog)
Audio line out / headphone mini-jack (digital/analog)
HDMI port supports multi-channel audio output
Support for Apple iPhone headset with microphone
Built-in speaker
Connections and Expansions
Two Thunderbolt 2 ports (up to 20 Gbps)
Four USB 3 ports (up to 5 Gbps)
HDMI port
SDXC card slot
Gigabit Ethernet port
Audio in port
Headphone port
IR receiver
Communications
Wi-Fi
802.11ac Wi-Fi wireless networking; IEEE 802.11a/g/b/n compatible
Bluetooth
Bluetooth 4.0 wireless technology
Ethernet
10/100/1000BASE-T Ethernet (RJ-45 connector)
Electrical and Operating Requirements
Power
Line voltage: 100-240V AC
Frequency: 50Hz to 60Hz, single phase
Maximum continuous power: 85W
Operating temperature: 10° to 35° C (50° to 95° F)
Storage temperature: -40° to 47° C (-40° to 116° F)
Relative humidity: 5% to 95% non-condensing
Universal adapter
Operating altitude: tested up to 3,000 metres
Typical acoustical performance:
Sound pressure level (operator position): 12dBA at idle3
Operating System
OS X Yosemite
Warranty and Service
90 days of free telephone support and one-year onsite warranty
Monitor
LED 18.5”
Keyboard Mouse
Standard wireless keyboard mouse
Converter
MX MINI DISPLAY PORT MALE to HDMI FEMALE + VGA FEMALE + DVI FEMALE
(24+5) ADAPTOR
(C). LaserJet Wire and Wireless Network Duplex Printer (1 No.)
Print speed black
:Normal: Up to 35 ppm
First page out (ready) Black : As fast as 8 sec
Print quality black (best)
: Up to 1200 x 1200 dpi
Duty cycle (monthly, A4)
: Up to 50,000 pages
Recommended monthly page volume 750 to 3000
Print technology
:Laser
Processor speed
:800 MHz
Print languages
:PCL 5, PCL 6, postscript level 3 emulation, direct PDF
(v 1.7) printing
Display
: 3.5" (8.89 cm) touchscreen control panel, CGD (Color
Graphic Display)
Connectivity
ePrint capability
Mobile printing capability
Yes, built-in WiFi 802.11 b/g/n, Wireless direct printing
Connectivity, standard
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•
•
•
•
1 Hi-Speed USB 2.0
1 Host USB
1 Ethernet 10/100/1000 Gigabit network
1 Walk-up USB
1 Wireless 802.11b/g/n
Network ready
Standard (built-in Gigabit Ethernet, WiFi 802.11b/g/n)
Compatible operating systems
Full software installs supported on: Microsoft® Windows®7 32-bit and 64-bit,
Windows Vista® 32-bit and 64-bit, Windows® XP 32-bit (SP2 or higher)
Mac OS X v 10.5, v 10.6, v 10.7
Linpus Linux : 9.4, 9.5 Red Hat Enterprise Linux: 5.0, 6.0OpenSuSE: 11.3,
11.4Fedora: 14, 15 Ubuntu: 10.04, 10.10, 11.04
Debian: 5.0, 6.0 and HPUX11i
Paper Handling:
Paper handling input, standard
50-sheet multipurpose tray 1
250-sheet input tray 2
automatic duplexer for two-sided printing
Paper handling input, optional
Optional third 500-sheet tray
Paper handling output, standard
150-sheet output bin
Output capacity
Up to 150 sheets
Duplex printing
Automatic (standard)
Media sizes supported
Letter, legal, executive, 8.5 x 13 in
Media sizes, custom
Multipurpose tray: 3 x 5 to 8.5 x 14 in; tray 2 and optional 500-sheet-tray 3: 4.1 x
5.8 to 8.5 x 14 in
Media types
Paper (plain, light, heavy, bond, color, letterhead, preprinted, prepunched,
recycled, rough); envelopes; labels; transparencies, cardstock
Media weight, supported
Tray 1,2: 16 to 43 lb (straight through paper path for special media); optional 500sheet tray 3: 16 to 32 lb
Finished output handling
Sheetfed
(D). Windows Software: CD (5 Nos.)
Microsoft Windows 8.1 32/64 Bit (Full Pack)
Office Home & Student (latest version)
Signature of Head of the Department