Quick Setup Guide
Start Here
MFC-J280W
MFC-J625DW
Thank you for choosing Brother, your support is important to us and we value your business. Your Brother product
is engineered and manufactured to the highest standards to deliver reliable performance, day-in and day-out.
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
WARNING
WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
1
Unpack the machine and check the components
 Most of the illustrations in this Quick Setup Guide show the MFC-J625DW.
 The components included in the box may differ depending on your country.
Black
Yellow
Cyan
Magenta
Quick Setup Guide
Starter Ink
Cartridges
CD-ROM
Basic User’s Guide
Product Safety
Guide
Product Registration Sheet (USA only)
Telephone Line Cord
WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
Note
• Save all packing materials and the box in case for any reason you must ship your machine.
• You need to purchase the correct USB cable.
USB cable
It is recommended to use a USB 2.0 cable (Type A/B) that is no more than 6 feet (2 meters) long (cable not
included).
USA/CAN Version 0
1
a
b
Remove the protective tape and film covering
the machine, and also from the LCD.
Open the output paper tray cover a.
1
(For MFC-J625DW only)
Remove the orange protective part a by lifting
the front of the machine and then pulling down
on the packing part.
1
c
b
Remove the plastic bag b containing the ink
cartridges from on top of the paper tray.
2
c
With both hands, gently press and slide the
paper side guides a and then the paper length
guide b to fit the paper size.
Make sure that the triangular marks c on the
paper side guides a and paper length guide b
line up with the mark for the paper size you are
using.
1
d
a
Make sure you have all the components.
2
2
Pull the paper tray a completely out of the
machine.
1
2
3
Load plain Letter/A4
paper
3
d
Fan the stack of paper well to avoid paper jams
and misfeeds.
Note
Always make sure that the paper is not curled or
wrinkled.
e
Gently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
f
g
h
Gently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
Close the output paper tray cover.
Slowly push the paper tray completely into the
machine.
IMPORTANT
Be careful that you do not push the paper in
too far; it may lift at the back of the tray and
cause paper feed problems.
i
While holding the paper tray in place, pull out
the paper support a until it clicks, and then
unfold the paper support flap b.
2
1
Note
When you use Legal size paper, press and hold
the universal guide release button a as you slide
out the front of the paper tray.
1
3
3
Connect the power cord
and telephone line
IMPORTANT
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
Before you connect the external telephone,
remove the protective cap a from the EXT. jack
on the machine.
DO NOT connect the USB cable yet (if you are
using a USB cable).
a
1
Connect the power cord.
2
1
b
Connect the telephone line cord. Connect one
end of the telephone line cord to the jack on the
machine marked LINE and the other end to a
modular wall jack.
1 Extension telephone
2 External telephone
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Before you connect the external telephone
answering machine, remove the protective cap a
from the EXT. jack on the machine.
IMPORTANT
The telephone line cord MUST be connected
to the jack on the machine marked LINE.
4
1
Set the receive mode to External TAD if you
have an external answering machine. See
Choose the correct Receive Mode on page 8. For
additional details, see Connecting an external
TAD (telephone answering device) in chapter 6 of
the Basic User’s Guide.
4
Install the ink cartridges
d
Unpack the ink cartridge.
Turn the green release lever on the orange
protective packing a clockwise until it clicks to
release the vacuum seal. Then remove the
orange protective packing a as shown.
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
Note
Make sure you install the Starter Ink Cartridges
included with your machine first.
a
b
1
Make sure that the power is turned on.
The LCD will show No Ink Cartridge.
Open the ink cartridge cover a.
1
1
c
Remove the orange protective part a.
IMPORTANT
DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
1
Note
Do not throw away the orange protective part.
You will need it if you transport the machine.
5
e
Take care to match the color of the lever a
with the cartridge color b, as shown in the
diagram below.
Install each ink cartridge in the direction of the
arrow on the label.
1
2
IMPORTANT
• DO NOT take out ink cartridges if you do not
need to replace them. If you do so, it may
reduce the ink quantity and the machine will
not know the quantity of ink left in the
cartridge.
• DO NOT repeatedly insert and remove the
cartridges. If you do so, ink may seep out of
the cartridge.
• If you mix the colors by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation. (See Cleaning the
print head in Appendix A of the Basic User’s
Guide.)
f
Gently push the back of the ink cartridge
marked “PUSH” until it clicks. After all the ink
cartridges are installed close the ink cartridge
cover.
• Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Note
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine.
6
• Brother strongly recommends that you do
not refill the ink cartridges provided with
your machine. We also strongly recommend
that you continue to use only Genuine
Brother Brand replacement ink cartridges.
Use or attempted use of potentially
incompatible ink and/or cartridges in the
Brother machine may cause damage to the
machine and/or may result in unsatisfactory
print quality. Our warranty coverage does
not apply to any problem that is caused by
the use of unauthorized third party ink
and/or cartridges. To protect your
investment and obtain premium
performance from the Brother machine, we
strongly recommend the use of Genuine
Brother Supplies.
a
b
c
5
Check the print quality
When the preparation process has finished, the
LCD shows Set Paper and Press Start.
Press Start.
Check the quality of the four color blocks on the
sheet. (black/yellow/cyan/magenta)
If all lines are clear and visible, press Yes to
finish the quality check and go to step 6.
OK
a
b
c
d
e
f
g
6
Choose your language
(if needed)
Press Menu.
Press s or t to display Initial Setup.
Press Initial Setup.
Press s or t to display Local Language.
Press Local Language.
Press your language.
Press Stop/Exit.
If you can see missing short lines, press No and
follow the steps on the LCD.
Poor
7
7
Choose the correct Receive Mode
The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail,
Distinctive Ring, etc.) you have (or will be using) on the same line as the Brother machine.
For details, see Using Receive Modes in chapter 5 of the Basic User’s Guide.
Will you be using a Distinctive Ring number for receiving faxes?
Brother uses the term “Distinctive Ring” but telephone companies may have other names for this service such
as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Call, and Smart Ring. See Distinctive
Ring in chapter 6 of the Basic User’s Guide for instruction on setting up your machine using this feature.
Will you be using Voicemail on the same telephone line as your Brother machine?
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that
Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See Voice Mail
in chapter 6 of the Basic User’s Guide for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother machine?
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are
stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. See
the instructions below. For additional details, see Connecting an external TAD (telephone answering device) in
chapter 6 of the Basic User’s Guide.
Will you be using your Brother machine on a dedicated fax line?
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See the
instructions below.
Will you be using your Brother machine on the same line as your telephone?
Do you want to receive voice calls and faxes automatically?
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the same
line. Choose Fax/Tel as your receive mode. See the instructions below. For additional information see
Fax/Tel in chapter 5 of the Basic User’s Guide for instructions on setting up and using this receive mode.
Important Note: You cannot receive voice messages on either Voice Mail or an answering machine
when choosing the Fax/Tel mode.
Do you expect to receive very few faxes?
Choose Manual as your receive mode. You control the phone line and must answer every call yourself.
See the instructions below.
a
b
c
d
e
f
g
Press Menu.
Press s or t to display Initial Setup.
Press Initial Setup.
Press Receive Mode.
Press s or t to display Fax Only, Fax/Tel, External TAD or Manual.
Press the desired receive mode.
Press Stop/Exit.
Note
If the Receive Mode option is not displayed, make sure the Distinctive Ring feature is set to Off. (See Turning
off Distinctive Ring in chapter 6 of the Basic User’s Guide.)
8
8
9
Set the LCD contrast
(if needed)
Set the date and time
If you are having difficulty reading the LCD, try
changing the contrast setting.
The machine displays the date and time, and if you
set up the station ID, it will add it to each fax you send.
a
b
c
a
b
c
d
e
d
e
f
Press Menu.
Press General Setup.
Press s or t to display LCD Settings.
Press LCD Settings.
Press LCD Contrast.
Press d or c to choose the contrast level.
Press OK.
Press Menu.
Press s or t to display Initial Setup.
Press Initial Setup.
Press Date&Time.
Enter the last two digits of the year on the
Touchscreen, and then press OK.
Press Stop/Exit.
(e.g. Enter 1 2 for 2012.)
f
g
h
i
Enter the two digits for the month on the
Touchscreen, and then press OK.
Enter the two digits for the day on the
Touchscreen, and then press OK.
Press 12h Clock or 24h Clock.
Enter the time on the Touchscreen.
(12h Clock only)
Press
j
to cycle AM and PM.
Press OK, then Stop/Exit.
9
10
Set your Station ID
You should store your name and fax number to be
printed on all fax pages that you send.
For details, see Entering Text in Appendix C of the
Basic User’s Guide.
a
b
c
d
e
f
g
Press Menu.
Press s or t to display Initial Setup.
Press Initial Setup.
Press s or t to display Station ID.
Press Station ID.
Enter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
Enter your name (up to 20 characters) using
the Touchscreen, and then press OK.
Note
• Press
to cycle between letters, numbers
and special characters. (The characters
available may differ depending on your
country.)
• If you need to enter a character that is on the
same button as the character before, press c to
move the cursor to the right.
• If you entered a character incorrectly and want
to change it, press
to delete it and re-enter
the correct character.
h
Press Stop/Exit.
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to a.
10
Note
(USA only)
The Telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a
computer or electronic device to send any
message via a telephone fax machine unless
such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it
is sent and an identification of the business or
other entity or other individual sending the
message and the telephone number of the
sending machines or such business, other entity
or individual.
11
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful. If you want to use the
Fax Transmission Report feature, see Transmission
Verification Report in chapter 4 of the Basic User’s
Guide.
12
Set Tone or Pulse dialing
mode
(Canada only)
Your machine comes set for Tone dialing service. If
you have Pulse dialing service (rotary), you need to
change the dialing mode.
a
b
c
d
e
f
g
Press Menu.
Press s or t to display Initial Setup.
Press Initial Setup.
Press s or t to display Tone/Pulse.
Press Tone/Pulse.
Press Pulse (or Tone).
Press Stop/Exit.
13
Set the telephone line
compatibility (VoIP)
If you are connecting the machine to a VoIP service
(over the Internet) you need to change the
compatibility setting.
Note
If you are using an analog telephone line you can
skip this step.
a
b
c
d
e
f
g
Press Menu.
Press s or t to display Initial Setup.
Press Initial Setup.
Press s or t to display Compatibility.
Press Compatibility.
Press Basic(for VoIP).
Press Stop/Exit.
14
Automatic Daylight
Savings Time
You can set the machine to change automatically for
daylight savings time. It will reset itself forward one
hour in the spring and backward one hour in the fall.
a
b
c
d
e
f
Press Menu.
Press General Setup.
Press s or t to display Auto Daylight.
Press Auto Daylight.
Press On (or Off).
Press Stop/Exit.
11
15
Send in the Product
Registration Sheet
(USA only)
You can also register your product online using the
On-Line Registration link from the CD-ROM or visit
http://www.brother.com/registration/.
a
b
12
Fill out the Product Registration Sheet.
Put the sheet face down in the ADF (Automatic
Document Feeder) or face down on the
scanner glass.
c
d
e
Make sure
(FAX) is illuminated in Blue.
Enter the toll-free fax number: 1-877-268-9575.
Press Black Start.
Note
You will receive a confirmation fax of your Product
Registration.
16
Choose your connection type
These installation instructions are for Windows® XP Home/XP Professional (x32/x64 Edition), Windows Vista®,
Windows® 7, and Mac OS X (versions 10.4.11, 10.5.x and 10.6.x).
Note
• For Windows Server® 2003/2008/2008 R2, the drivers can be found from your model’s download page at
http://solutions.brother.com/.
• If your computer does not have a CD-ROM drive you can download the latest drivers, manuals and utilities
for your model from the Brother Solutions Center at http://solutions.brother.com/. Some software
applications included on the CD-ROM may not be available as a download.
Windows®, go to page 14
Macintosh, go to page 17
Windows® Macintosh
USB
For USB interface cable
Wireless Network
For Wireless Network
Windows® and Macintosh,
go to page 19
13
USB
Windows®
For USB interface users
(Windows® XP Home/XP Professional/Windows Vista®/Windows® 7)
17
Before you install
b
The CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
Make sure that your computer is ON and you are
logged on with Administrator rights.
IMPORTANT
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
Note
• The screens may differ depending on your
operating system.
• The CD-ROM includes ScanSoft™
PaperPort™12SE. This software supports
Windows® XP Home (SP3 or greater), XP
Professional x32 Edition (SP3 or greater), XP
Professional x64 Edition (SP2 or greater),
Windows Vista® (SP2 or greater) and
Windows® 7. Update to the latest Windows®
Service Pack before installing MFL-Pro Suite.
18
a
For Windows Vista® and Windows® 7, when the
User Account Control screen appears, click
Allow or Yes.
c
Choose Local Connection (USB), and then
click Next. The installation continues.
Install MFL-Pro Suite
Put the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
14
Note
d
When this screen appears, go to the next step.
USB
19
a
Connect the USB cable
Windows®
c
Carefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your computer.
Using both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
b
Connect the USB cable to the USB port
marked with a
symbol. You will find the
USB port inside the machine as shown below.
d
Using both hands, grasp the plastic tabs on
both sides of the machine and gently close the
scanner cover.
USB
The installation will continue automatically.
The installation screens appear one after
another.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Windows® Macintosh
USB
e
Note
For Windows Vista® and Windows® 7, when the
Windows® Security screen appears, click the
check box and click Install to complete the
installation correctly.
15
USB
f
When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
g
If you do not want to set your machine as the
Default printer, uncheck Set as Default Printer
and then click Next.
Windows®
b
The following screens will appear.
• When the Check for Firmware Updates
screen appears, choose the firmware
update setting you want and click OK.
• When the Brother Product Research &
Support Program starts up, follow the
on-screen instructions.
(For MFC-J625DW only)
• When the Trial Photo Print screen appears,
follow the on-screen instructions to print a
test photo.
Note
Internet access is required for the firmware
update and the Brother Product Research &
Support Program.
Note
(For MFC-J625DW only)
We recommend you try the Trial Photo Print
selection to see the high quality output available
from your Brother machine.
The Trial Photo Print screen appears only once
after restarting.
Finish
The installation is now
complete.
Now go to
20
a
Finish and restart
Click Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
Note
• If an error message appears during the
software installation, run the Installation
Diagnostics located in Start/All Programs/
Brother/MFC-JXXX (where MFC-JXXX is your
model name).
• Depending on your security settings, a
Windows® Security or antivirus software
window may appear when using the machine
or its software. Please allow or permit the
window to continue.
16
Proceed to Install Optional Applications on
page 34.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver for Windows Vista® and
Windows® 7 when printing from applications that
use the XML Paper Specification documents.
Please download the latest driver by accessing
the Brother Solutions Center at
http://solutions.brother.com/.
USB
Macintosh
For USB interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x)
17
Before you install
b
Make sure your machine is connected to the power
and your Macintosh is ON. You must be logged on
with Administrator rights.
Connect the USB cable to the USB port
marked with a
symbol. You will find the
USB port inside the machine as shown below.
USB
Note
For Mac OS X 10.4.0 to 10.4.10 users, upgrade to
Mac OS X 10.4.11 - 10.6.x.
18
Connect the USB cable
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
a
c
Carefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
Windows® Macintosh
USB
Using both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
17
USB
d
Using both hands, grasp the plastic tabs on
both sides of the machine and gently close the
scanner cover.
Macintosh
e
f
19
a
b
Choose the machine from the list, and then
click OK.
When this screen appears, click Next.
Install MFL-Pro Suite
Put the supplied installer CD-ROM into your
CD-ROM drive.
Double-click the Start Here OSX icon to install.
The installation of MFL-Pro Suite is now
complete.
Go to step 20.
20
Download and install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
c
d
a
Choose Local Connection (USB), and then
click Next. Follow the on-screen instructions.
Please wait for the software to install. After the
installation, the Brother software will search for
the Brother device. This will take a few
moments to complete.
On the Brother Support screen, click the
Presto! PageManager icon to go to the
Presto! PageManager download site, and
follow the on-screen instructions.
Finish
The installation is now
complete.
Note
To use Image Capture for scanning on Mac OS X
10.6.x, please install the CUPS Printer Driver,
which can be downloaded from your model page
on the Brother Solutions Center at
http://solutions.brother.com/.
18
For Wireless Network Users
For wireless network interface users
17
Before you begin
First you must configure the wireless network settings of your machine to communicate with your network access
point/router. After the machine is configured to communicate with your access point/router, computers on your
network will have access to the machine. To use the machine from these computers, you will need to install the
drivers and software. The following steps will guide you through the configuration and installation process.
To achieve optimum results with normal everyday document printing, place the Brother machine as close to the
network access point/router as possible with minimal obstructions. Large objects and walls between the two
devices as well as interference from other electronic devices can affect the data transfer speed of your documents.
Due to these factors, wireless may not be the best method of connection for all types of documents and
applications. If you are printing large files, such as multi-page documents with mixed text and large graphics, you
may want to consider choosing USB for the fastest throughput speed.
Note
If you have previously configured the wireless settings of the machine you must reset the network (LAN)
settings before you can configure the wireless settings again.
On your machine, press Menu.
Press s or t to display Network, and then press Network.
Press s or t to display Network Reset, and then press Network Reset.
Press Yes to accept. Hold down Yes for 2 seconds to confirm.
The following instructions are for infrastructure mode (connected to a computer through an access point/router).
Infrastructure Mode
1
4
2
3
a
b
c
d
Access point/router
Wireless Network machine (your machine)
Wireless capable computer connected to the access point/router
Wired computer connected to the access point/router
Wireless Network
Please make sure the wireless network settings of the machine match the access point/router.
Note
To set up your machine in Ad-hoc mode (connected to a wireless capable computer without an access
point/router) you can find instructions in the Network User’s Guide on the CD-ROM.
You can view the Network User’s Guide by following the instructions below.
1 Turn on your computer. Insert the CD-ROM into your CD-ROM drive.
For Windows®:
2 Choose your model and the language. The CD-ROM top menu will appear.
3 Click Documentation, and then click PDF documents. The top page will appear.
4 Click Network User’s Guide.
For Macintosh:
2 Double-click Documentation, and then double-click your language folder.
3 Double-click top.pdf, and then click Network User’s Guide.
19
For Wireless Network Users
18
Choose your wireless install method
The following instructions will offer three methods for installing your Brother machine in a wireless network
environment. Choose the method you prefer for your environment.
a
Configuration using the CD-ROM installer and a USB cable (Windows ® only)
• You need to temporarily use a USB cable during configuration (cable not included).
It is recommended that you use a PC wirelessly connected to your network for this method.
• If you are using Windows® XP, or currently using a computer connected to an access
point/router by network cable, you need to know your wireless settings. Please write down
your wireless network settings in the area below.
• Please do not contact Brother Customer Service for assistance without the wireless security
information. We cannot assist you in locating your network security settings.
Item
Record the current wireless network settings
SSID (Network Name)
Network Key
* The Network Key may also be described as the Password, Security Key or Encryption Key.
Note
If you do not know this information (SSID and Network Key), you cannot continue the wireless
setup.
How can I find this information?
1) You should see the documentation provided with your wireless access point/router.
2) The initial network name could be the manufacturer’s name or the model name.
3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.
Now go to
20
page 22
For Wireless Network Users
b
Manual configuration from the control panel (Windows® and Macintosh)
If your wireless access point/router does not support WPS (Wi-Fi Protected Setup) or AOSS™, write
down the wireless network settings of your wireless access point/router in the area below.
Please do not contact Brother Customer Service for assistance without the wireless security
information. We cannot assist you in locating your network security settings.
Item
Record the current wireless network settings
SSID (Network Name)
Network Key
* The Network Key may also be described as the Password, Security Key or Encryption Key.
Note
If you do not know this information (SSID and Network Key), you cannot continue the wireless
setup.
How can I find this information?
1) You should see the documentation provided with your wireless access point/router.
2) The initial SSID could be the manufacturer’s name or the model name.
3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.
Now go to
c
page 25
One-push configuration using WPS or AOSS™ (Windows® and Macintosh)
If your wireless access point/router supports automatic wireless (one-push) setup (WPS or AOSS™)
Now go to
page 26
Wireless Network
21
For Wireless Network Users
19
Configuration using the
CD-ROM installer and a
USB cable (Windows®
only)
c
Choose Wireless Network Connection, and
then click Next.
You need to temporarily use a USB cable
during configuration (cable not included).
a
Put the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
d
Note
When this screen appears, choose Change
the Firewall port settings to enable network
connection and continue with the
installation. (Recommended) and click Next.
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
b
The CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
If you are using a firewall other than the
Windows® Firewall or the Windows® Firewall is
off, this screen may appear.
See the instructions provided with your firewall
software for information on how to add the
following network ports.
 For network scanning, add UDP port 54925.
 For network PC-Fax receiving, add UDP port
54926.
 If you still have trouble with your network
connection, add UDP port 137 and 161.
Note
For Windows Vista® and Windows® 7, when the
User Account Control screen appears, click
Allow or Yes.
22
e
Choose Use your computer or the control
panel directly. and then click Next.
For Wireless Network Users
f
Choose Temporarily use a USB cable
(Recommended) and then click Next.
i
When the following screen appears, the wizard
will search for wireless networks available to
your machine. Choose the SSID that you wrote
down for your network in step 18-a on
page 20, and then click Next.
Note
If this screen appears, read the Important
Notice. Check the box after you confirm the SSID
and Network Key, and then click Next.
Note
• If the list is blank, check that the access point
has power and is broadcasting the SSID, and
then see if the machine and the access point
are within range for wireless communication.
Then click Refresh.
• If your access point is set to not broadcast the
SSID you can manually add it by clicking the
Advanced button. Follow the on-screen
instructions for entering the Name (SSID), and
then click Next.
g
h
Temporarily connect the USB cable (not
included) directly to the computer and the
machine.
If the confirmation screen appears, check the
box and click Next, go to h.
Otherwise, go to i.
When the following screen appears, check Yes
if you want to connect to the listed SSID. Click
Next and go to k.
Wireless Network
23
For Wireless Network Users
j
Enter the Network Key you wrote down in
step 18-a on page 20 and then enter the key
again in Confirm Network Key, then click
Next.
l
m
Note
If your network is not configured for
Authentication and Encryption, the following
screen will appear. To continue configuration,
click OK and go to k.
Disconnect the USB cable between the
computer and the machine.
Click Next to continue to install MFL-Pro Suite.
Wireless setup is now complete. A four
level indicator at the upper left of your
machine’s LCD will show the wireless
signal strength of your access
point/router.
To install MFL-Pro Suite, continue to
step 21-e on page 30.
Now go to
Page 30
k
Click Next. The settings will be sent to your
machine.
Note
• The settings will remain unchanged if you click
Cancel.
• If you want to manually enter the IP address
settings of your machine, click Change IP
Address and enter the necessary IP address
settings for your network.
• If the wireless setup failure screen appears,
click Retry and try starting from step i again.
24
For Wireless Network Users
19
Manual configuration
from the control panel
(Windows® and
Macintosh)
d
The letters appear in this order: lower case and
then upper case. Press
to cycle between
letters, numbers and special characters. (The
characters available may differ depending on
your country.) To move the cursor to the right,
press c.
(For more information, see Entering Text for
Wireless Settings on page 35.)
You must have the wireless settings you
wrote down for your network in step 18-b on
page 21 before you proceed.
a
b
On your machine, press Menu.
Press s or t to display Network.
Press Network.
Press Setup Wizard.
When Enable WLAN? is displayed, press Yes
to accept.
This will start the wireless setup wizard.
To cancel, press No.
The machine will search for available SSIDs. It
will take several seconds to display a list of
available SSIDs.
If a list of SSIDs is displayed, press s or t to
choose the SSID you wrote down in step 18-b
on page 21. Select the SSID you want to
connect with.
If the wireless access point/router of the
selected SSID supports WPS and the machine
asks to use WPS, go to c.
If the machine asks you to enter a Network
Key, go to d.
Otherwise, go to e.
Note
• If a list of SSIDs is not displayed, make sure
your access point is on. Move your machine
closer to the access point and try starting from
a again.
• If your access point is set to not broadcast the
SSID, you will have to manually add the SSID
name. For details, see the Network User’s
Guide.
e
f
Press OK when you have entered all the
characters, then press Yes to apply your
settings.
Your machine will now try to connect to your
wireless network. It may take a few minutes.
A connection result message appears for
60 seconds on the LCD and a wireless LAN
report will automatically be printed.
If the connection failed, check the error code on
the printed report and refer to Troubleshooting
on page 27.
Wireless setup is now complete. A four
level indicator at the upper left of your
machine’s LCD will show the wireless
signal strength of your access
point/router.
To install MFL-Pro Suite, continue to
step 20.
For Windows® Users:
Now go to
Page 29
For Macintosh Users:
Now go to
Page 32
Press Yes to connect your machine using
WPS. (If you choose No to continue manual
setting, go to d to enter a Network Key.)
Wireless Network
c
Enter the Network Key you wrote down in
step 18-b on page 21 using the Touchscreen.
When the LCD shows Start WPS, press the
WPS button on your wireless access
point/router, and then press Next to proceed.
Go to e.
25
For Wireless Network Users
19
a
b
c
One-push configuration
using WPS or AOSS™
(Windows® and
Macintosh)
Confirm your wireless access point/router has
the WPS or AOSS™ symbol as shown below.
Place the Brother machine within range of your
WPS or AOSS™ access point/router. The
range may differ depending on your
environment. Refer to the instructions provided
with your access point/router.
On your machine, press Menu.
Press s or t to display Network.
Press Network.
Press s or t to display WPS/AOSS.
Press WPS/AOSS.
When Enable WLAN? is displayed, press Yes
to accept.
This will start the wireless setup wizard.
To cancel, press No.
Note
If your wireless access point/router supports WPS
(PIN Method) and you want to configure your
machine using the PIN (Personal Identification
Number) Method, see Configuration using the
PIN Method of Wi-Fi Protected Setup in the
Network User’s Guide.
d
When the LCD shows Start WPS or AOSS,
press the WPS or AOSS™ button on your
wireless access point/router. See the user’s
guide of your wireless access point/router for
instructions.
Then press OK and your machine will now
automatically detect which mode (WPS or
AOSS™) your wireless access point/router
uses and try to connect to your wireless
network.
26
e
A connection result message appears for
60 seconds on the LCD and a wireless LAN
report will automatically be printed.
If the connection failed, check the error code on
the printed report and refer to Troubleshooting
on page 27.
Wireless setup is now complete. A four
level indicator at the upper left of your
machine’s LCD will show the wireless
signal strength of your access
point/router.
To install MFL-Pro Suite, continue to
step 20.
For Windows® Users:
Now go to
Page 29
For Macintosh Users:
Now go to
Page 32
For Wireless Network Users
Troubleshooting
Please do not contact Brother Customer Service for assistance without the wireless security
information. We cannot assist you in locating your network security settings.
How can I find the wireless security information (SSID and Network Key)
1) You should see the documentation provided with your wireless access point/router.
2) The initial SSID could be the manufacturer’s name or the model name.
3) If you do not know the security information, please consult the router manufacturer, your system
administrator, or internet provider.
* The Network Key may also be described as the Password, Security Key or Encryption Key.
Wireless LAN report
If the wireless LAN report that printed shows that the connection failed, check the error code on the printed report
and refer to the following instructions.
Error code
Recommended Solutions
The wireless setting is not activated, turn the wireless setting to ON.
TS-01
On your machine, press Menu.
Press s or t to display Network.
Press Network.
Press s or t to display WLAN Enable.
Press WLAN Enable.
Press On.
Press Stop/Exit.
The wireless access point/router cannot be detected.
1. Check the following 4 points.
TS-02
- Make sure that the wireless access point/router is powered on.
- Move your machine to an obstruction-free area, or closer to the wireless access
point/router.
- Temporarily place your machine within about 3.3 feet (one meter) from the wireless
access point when you are configuring the wireless settings.
- If your wireless access point/router is using MAC address filtering, confirm the MAC
address of the Brother machine is allowed in the filter.
2. If you manually entered the SSID and security information (SSID/authentication
method/encryption method/Network Key), the information may be incorrect.
Reconfirm the SSID and security information and re-enter the correct information as
necessary.
Wireless Network
See How can I find the wireless security information (SSID and Network Key) on page 27 to
confirm.
27
For Wireless Network Users
The Authentication/Encryption methods used by the selected wireless access point/router are
not supported by your machine.
For infrastructure mode, change the authentication and encryption methods of the wireless
access point/router.
Your machine supports the following authentication methods:
authentication method
WPA-Personal
WPA2-Personal
TS-04
Open
Shared key
encryption method
TKIP
AES
AES
WEP
None (without encryption)
WEP
If your problem is not solved, the SSID or network settings you entered may be incorrect.
Reconfirm the wireless network settings.
See How can I find the wireless security information (SSID and Network Key) on page 27 to
confirm.
For ad-hoc mode, change the authentication and encryption methods of your computer for
the wireless setting.
Your machine supports Open authentication method only, with optional WEP encryption.
TS-05
The security information (SSID/Network Key) is incorrect.
Reconfirm the SSID and security information (Network Key).
If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother
machine supports the use of the first WEP key only.
See How can I find the wireless security information (SSID and Network Key) on page 27 to
confirm.
TS-06
The wireless security information (Authentication method/Encryption method/Network Key) is
incorrect.
Reconfirm the wireless security information (Authentication method/Encryption method/
Network Key) in the table of TS-04.
If your router uses WEP encryption, enter the key used as the first WEP key. Your Brother
machine supports the use of the first WEP key only.
See How can I find the wireless security information (SSID and Network Key) on page 27 to
confirm.
The machine cannot detect a wireless access point/router that has WPS or AOSS™ enabled.
TS-07
If you would like to configure your wireless settings using WPS or AOSS™, you must operate
both your machine and the wireless access point/router.
Confirm your wireless access point/router supports WPS or AOSS™ and try starting again.
If you do not know how to operate your wireless access point/router
using WPS or AOSS™ see the documentation provided with your
wireless access point/router, ask the manufacturer of your wireless
access point/router or ask your network administrator.
Two or more wireless access points that have WPS or AOSS™ enabled are detected.
TS-08
28
- Confirm that only one wireless access point/router within range has the WPS or AOSS™
method active and try again.
- Try starting again after a few minutes in order to avoid interference from other access
points.
Wireless Network
Windows®
Install the drivers & software
(Windows® XP Home/XP Professional/Windows Vista®/Windows® 7)
20
Before you install
b
The CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
Make sure that your computer is ON and you are
logged on with Administrator rights.
IMPORTANT
If there are any programs running, close them.
Note
• The screens may differ depending on your
operating system.
• The CD-ROM includes ScanSoft™
PaperPort™12SE. This software supports
Windows® XP Home (SP3 or greater), XP
Professional x32 Edition (SP3 or greater), XP
Professional x64 Edition (SP2 or greater),
Windows Vista® (SP2 or greater) and
Windows® 7. Update to the latest Windows®
Service Pack before installing MFL-Pro Suite.
21
a
Note
For Windows Vista® and Windows® 7, when the
User Account Control screen appears, click
Allow or Yes.
c
Choose Wireless Network Connection, and
then click Next.
Install MFL-Pro Suite
Put the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
Note
Windows®
Macintosh
Wireless Network
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
29
Wireless Network
d
When this screen appears, choose Change
the Firewall port settings to enable network
connection and continue with the
installation. (Recommended) and click Next.
f
Windows®
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
If you are using a firewall other than the
Windows® Firewall or the Windows® Firewall is
off, this screen may appear.
For Windows Vista® and Windows® 7, when the
Windows® Security screen appears, click the
check box and click Install to complete the
installation correctly.
g
See the instructions provided with your firewall
software for information on how to add the
following network ports.
 For network scanning, add UDP port 54925.
 For network PC-Fax receiving, add UDP port
54926.
 If you still have trouble with your network
connection, add UDP port 137 and 161.
e
h
When the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
If you do not want to set your machine as the
Default printer, uncheck Set as Default Printer
and then click Next.
Choose your machine from the list, and then
click Next.
Note
Note
If you are using WEP and the LCD displayed
Connected but your machine is not found on the
network, make sure you entered the WEP key
correctly. The WEP key is case sensitive.
30
(For MFC-J625DW only)
We recommend you try the Trial Photo Print
selection to see the high quality output available
from your Brother machine.
The Trial Photo Print screen appears only once
after restarting.
Wireless Network
22
a
Finish and restart
Click Finish to restart your computer. After
restarting the computer, you must be logged on
with Administrator rights.
Windows®
23
Install MFL-Pro Suite on
additional computers
(if needed)
If you want to use your machine with multiple
computers on the network, install MFL-Pro Suite on
each computer. Go to step 20 on page 29.
Note
Note
• If an error message appears during the
software installation, run the Installation
Diagnostics located in Start/All Programs/
Brother/MFC-JXXX (where MFC-JXXX is your
model name).
• Depending on your security settings, a
Windows® Security or antivirus software
window may appear when using the machine
or its software. Please allow or permit the
window to continue.
b
Network license (Windows®)
This product includes a PC license for up to 2
Users. This license supports the installation of the
MFL-Pro Suite including ScanSoft™
PaperPort™12SE on up to 2 PCs on the network.
If you want to use more than 2 PCs with
ScanSoft™ PaperPort™12SE installed, please
purchase the Brother NL-5 pack which is a
multiple PC license agreement pack for up to 5
additional users. To purchase the NL-5 pack,
contact your authorized Brother dealer or contact
Brother customer service.
Finish
The installation is now
complete.
Now go to
The following screens will appear.
• When the Check for Firmware Updates
screen appears, choose the firmware
update setting you want and click OK.
• When the Brother Product Research &
Support Program starts up, follow the
on-screen instructions.
(For MFC-J625DW only)
• When the Trial Photo Print screen appears,
follow the on-screen instructions to print a
test photo.
Internet access is required for the firmware
update and the Brother Product Research &
Support Program.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver for Windows Vista® and
Windows® 7 when printing from applications that
use the XML Paper Specification documents.
Please download the latest driver by accessing
the Brother Solutions Center at
http://solutions.brother.com/.
Windows®
Macintosh
Wireless Network
Note
Proceed to Install Optional Applications on
page 34.
31
Wireless Network
Macintosh
Install the drivers & software (Mac OS X 10.4.11, 10.5.x, 10.6.x)
20
Before you install
d
The Brother software will search for the Brother
device in your wireless network. If the machine
is configured for your network, choose the
device you want to install, and then click Next.
Make sure your machine is connected to the power
and your Macintosh is ON. You must be logged on
with Administrator rights.
Note
For Mac OS X 10.4.0 to 10.4.10 users, upgrade to
Mac OS X 10.4.11 - 10.6.x.
21
a
b
c
32
Install MFL-Pro Suite
Put the supplied installer CD-ROM into your
CD-ROM drive.
Double-click the Start Here OSX icon to install.
Choose Wireless Network Connection, and
then click Next.
Note
If your wireless settings fail, the Wireless Device
Setup Wizard screen appears. Follow the
on-screen instructions to complete the wireless
configuration.
e
Please wait for the software to install. After the
installation, this window will appear.
Choose your machine from the list, and then
click OK.
Wireless Network
Note
• You can find your machine’s MAC Address
(Ethernet Address) and IP Address by printing
out the Network Configuration Report. See
Printing the Network Configuration Report in
the Network User’s Guide.
• If this screen appears click OK.
22
If you want to use the machine’s SCAN key to
scan over the network, you must check the
Register your computer with the “Scan To”
function on the machine box. Click OK.
Go to f.
The name you enter will appear on the
machine’s LCD when you press the SCAN key
and choose a scan option. (For more
information, see Network Scanning in the
Software User’s Guide.)
f
Download and install
Presto! PageManager
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
a
Enter a name for your Macintosh in
Display Name up to 15 characters long.
Macintosh
On the Brother Support screen, click the
Presto! PageManager icon to go to the
Presto! PageManager download site, and
follow the on-screen instructions.
23
Install MFL-Pro Suite on
additional computers
(if needed)
If you want to use your machine with multiple
computers on the network, install MFL-Pro Suite on
each computer. Go to step 20 on page 32.
Finish
The installation is now
complete.
When this screen appears, click Next.
Note
Windows®
Macintosh
Wireless Network
The installation of MFL-Pro Suite is now
complete.
Go to step 22.
To use Image Capture for scanning on Mac OS X
10.6.x, please install the CUPS Printer Driver,
which can be downloaded from your model page
on the Brother Solutions Center at
http://solutions.brother.com/.
33
Install Optional Applications
1
Install optional
applications
c
Windows®
Click the button for the application you want to
install.
FaceFilter Studio/BookScan &
Whiteboard Suite supported by
Reallusion, Inc
FaceFilter Studio is an easy-to-use borderless photo
printing application.
The BookScan Enhancer software can correct your
scanned book images automatically.
The Whiteboard Enhancer software cleans up and
enhances text and images from photos taken of your
whiteboard.
d
2
Homepage Print 2 supported by
Corpus 1
Homepage Print 2 is an application that helps you
capture and edit web pages so that you can print out
only the information you need.
1
See the Software User’s Guide for details.
Note
• The machine must be ON and connected to the
computer.
• Some applications require Internet access.
Go back to the Additional Applications
screen to install more applications.
To get instructions on how to use FaceFilter Studio,
download and install FaceFilter Studio Help.
a
b
To run FaceFilter Studio, go to
Start/All Programs/Reallusion/
FaceFilter Studio on your computer.
Click Check for updates on the screen or click
• Make sure you are logged on with
Administrator rights.
the
• This application is not available for Windows
Server® 2003/2008 series.
page.
a
b
Install FaceFilter Studio
Help
button on the upper right corner of the
screen to go to the Reallusion update web
Open the top menu again by ejecting and then
reinserting the CD-ROM or by double-clicking
the start.exe program from the root folder.
The CD-ROM Top Menu will appear. Choose
your language and then click Additional
Applications.
c
d
Click the Download button and choose a folder
to save the file in.
Close FaceFilter Studio before you start the
installer for FaceFilter Studio Help.
Double-click the downloaded file from the
folder you specified and follow the on-screen
instructions for installation.
Note
To view the complete FaceFilter Studio Help,
choose Start/All Programs/Reallusion/
FaceFilter Studio/FaceFilter Studio Help on
your computer.
34
For Network Users
Reset the network settings to factory default
To restore all network settings of the internal Print/Scan server to factory default, please follow the steps below.
a
b
c
d
e
f
g
Make sure the machine is not operating.
Press Menu.
Press s or t to display Network and press Network.
Press s or t to display Network Reset and press Network Reset.
Press Yes.
Hold down Yes for 2 seconds to confirm.
The machine will restart, and the reset is complete.
Entering Text for Wireless Settings
Up to four letters are assigned to each letter button on the Touchscreen. By pressing the correct button repeatedly,
you can access the character you want.
Press
to cycle between letters, numbers and special characters. (The characters available may differ
depending on your country.)
Inserting spaces
To enter a space, press
then press the space button
or
Making corrections
If you entered a character incorrectly and want to change it, press
character.
.
to delete it and re-enter the correct
Repeating characters
If you need to enter a character that is on the same button as the character before, press c to move the cursor to
the right before you press the button again.
35
Consumables
Replacement consumables
When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more
information about the ink cartridges for your machine, visit http://www.brother.com/original/ or contact your local
Brother re-seller.
Ink cartridge
Black
LC71BK (Standard)
LC75BK (High Yield)
Yellow
LC71Y (Standard)
LC75Y (High Yield)
Cyan
LC71C (Standard)
LC75C (High Yield)
Magenta
LC71M (Standard)
LC75M (High Yield)
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name “Innobella™” derives from the words “Innovation” and “Bella” (meaning
“Beautiful” in Italian) and is a representation of the “innovative” technology providing
you with “beautiful” and “long lasting” print results.
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.
Windows and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates
in the United States and/or other countries.
FaceFilter Studio is a trademark of Reallusion, Inc.
AOSS is a trademark of Buffalo Inc.
WPA, WPA2 and Wi-Fi Protected Setup are either trademarks or registered trademarks of Wi-Fi Alliance in the United States and/or other
countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.
Any trade names and product names of companies appearing on Brother products, related documents and any other
materials are all trademarks or registered trademarks of those respective companies.
Compilation and Publication
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for
any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other
errors relating to the publication.
Copyright and License
©2011 Brother Industries, Ltd. All rights reserved.
This product includes software developed by the following vendors:
©1983-1998 PACIFIC SOFTWORKS, INC.
©2008 Devicescape Software, Inc.
This product includes the “KASAGO TCP/IP” software developed by ZUKEN ELMIC,Inc.
Get inspired. If you’re using Windows®, double-click the Brother CreativeCenter icon on your desktop to
access our FREE web site with many ideas and resources for personal and professional use.
Mac users can access Brother CreativeCenter at this web address: http://www.brother.com/creativecenter/