Basic Copying Instructions *This is a digital copier. Originals will be scanned once – and will print many! There is unlimited staple/sorting and unlimited 2-sided copying! *Press STOP to cancel copying and AUTO RESET to restore the copier default settings. IMPORTANT!!! PAPER SUPPLY: DO NOT EXCEED 24LB. (INDEX) IN TRAYS 1-4, INCLUDING THE LCT. DO NOT EXCEED 55-3/4LB. (INDEX) IN THE BYPASS TRAY. TRANSPARENCIES: MAKE SURE THEY ARE COMPATABLE WITH DIGITAL COPIERS AND ARE FED THROUGH THE BYPASS TRAY ONLY. STAPLE/GROUP/SORT: Staple: When stapling 8.5 x 11 (in the portrait position), make sure originals are loaded in the document feeder in the portrait position. If originals are printed on 8.5 x 11 (in the landscape position), load originals in the document feeder in the landscape position. This will ensure stapling in the desired corner. Sort: Sorted sets will place pages in order of page 1, page 2, page 3, page 4…. Group: Grouped sets will consist of all page 1’s as a set, all page 2’s as a set, all page 3’s as a set…. Offset: Offsetting your copies will stagger each set by approximately 1 inch *NOTE: HOW TO OFFSET COPIES WITHOUT A FINISHER: If the copier does not have a finisher, load 8.5 x 11 paper into tray 1 in the portrait direction and 8.5 x 11 paper in the landscape direction into tray 2. When sort or group is highlighted one set of copies will come from tray one, the next from tray 2, and will continue to switch trays until copying is completed. DUPLEXING: When the simplex/duplex tab is selected, a user may specify if the originals have print on one side or both sides, and if desired copies should have print on one side or both sides. Simply select 1 sided or 2 sided under the originals column (depending if the originals either have print on one side or on both sides of the paper) and select 1 sided or 2 sided under the copies column (depending if the copies should have print on one side or both sides of the paper). COPY DENSITY: Auto means the copier will automatically pick how light or dark to make a copy. This means that if an original is exceptionally dark, the copier will lighten it; if an original is exceptionally light, the copier will darken it. This is the copier’s default. If you wish to override this function, you may use the lighter key to lighten a copy and the darker key to darken a copy. ZOOMING (REDUCING AND/OR ENLARGING): The Zoom feature will either reduce the size of an image or enlarge it. This is accomplished by selecting the zoom tab. A user may wish to pick a preset percentage to either reduce or enlarge, or key in a percent manually. This is done by pressing the XY zoom key and using the keypad to enter a specific percent. A user may also use the + or – keys to bump the percent up or down in small increments. PAPER SIZE: Automatic paper select means the copier will automatically recognize the size of paper that is the original, and pick the coinciding size paper for the copied image. For example, if an original is on 8.5 x 11 size paper then the copy will be on 8.5 x 11 size paper. Automatic paper select is the copy machine’s default. In order to override this function, simply select a different paper tray that contains a different size of paper. This will allow an 8.5 x 11 size original to be copied (and enlarged to scale) onto 11 x 17 size paper. This would be accomplished by selecting the tray with the 11 x 17 size paper. This process holds true for the following sizes of paper and can be mixed and matched in any order: 5.5 x 8.5, 8.5 x 11, 8.5 x 14, and 11 x 17. (Remember to keep in mind the orientation of the paper. For example, load the 8.5 x 11 size original in the landscape position when requesting that the copy be on 11 x 17 size paper). *Note: When copying an original that is smaller than 8.5 x 11, the screen may ask for 5.5 x 8.5 size paper. If this occurs, just select the paper tray that contains the size paper you would like your copy to appear on. For special features press the application key and select the desired function. BASIC BOOK COPYING: This feature is utilized when making copies out of a book. 1. From the default copy screen, press the application key. 2. Press book copy. 3. From this screen, make sure full scan is highlighted. 4. Ok the selection, and make sure non image area erase and auto layout are highlighted along with book copy. (non image area erase eliminates the black toner background commonly associated with copying from books, and auto layout will center the image on the page). Ok these selections to go back to the main copy screen. 5. Open the copier lid (RADF unit), place the book on the platen glass and press start. Leave the lid open! (notice that the copier will not make the copies yet. It is storing the information it scans into its memory). 6. After the scan lamp is finished scanning, you may flip to another page and repeat step 5 (for as many pages needed out of the book). 7. When finished scanning all desired pages, take the store key off, and press the start button. The copies requested will come out in consecutive order. BASIC BOOKLET: This feature is utilized for making booklets. 1. From the default copy screen, press the application key. 2. Press booklet. 3. Leave left binding highlighted. 4. Ok the selections at this screen, then ok the selections again at the application screen in order to go back to the main copy screen. 5. Load the originals in the document feeder in the order in which you read them (cover first, page 1, page2, page 3…) 6. Press start. 7. Fold the copies in half. (note: to make a newsletter, after step 5 select a paper tray with 11 x 17 size paper, and continue with the instructions above). SHEET COVER INSERTION: This feature is utilized when a cover and/or insert is placed into a stack of originals via the copy machine. 1. From the default copy screen, press the application key. 2. Press sheet/cover insertion. 3. The first column to the left is for a front and/or back cover (optional). Blank will produce a blank front and/or back cover, whereas copy will have a printed image on the front and/or back cover. 4. The next column is for a blank or copy (insert with a printed image) insert (optional). Using the hard key pad, enter the page number(s) where the insert(s) should be put. 5. The bubbles at the bottom of the screen are used to select which tray the front cover and/or back cover and/or insert should be pulled from. Press these buttons until the desired paper trays are selected. 6. Ok the selections at this screen, then ok the selections again at the application screen in order to go back to the main copy screen. 7. Replenish paper in the selected paper trays (ex: colored paper in the bypass tray for the covers/inserts). 8. Press start. 222, 282, 362 Access Codes Turning Access Codes On: 1. Utility 2. Admin management 3. Enter the eight digit code (12345678) 4. Enter 5. Admin 1 6. Account/user auth 7. On 8. Enter 9. Yes 10. Enter Adding Access Codes: 1. Utility 2. Admin management 3. Enter the eight digit code (12345678) 4. Enter 5. Admin 1 6. Account/user auth 7. Account track setting 8. 00-99 9. Select an empty box 10. Enter a name for the access code 11. Enter 12. Password 13. New password 14. Enter the password for the access code 15. Enter 16. Confirm new password 17. Re-enter the password for the access code 18. Enter 19. Enter 20. Enter 21. Enter (Optional step: additional settings may be set such as max print allowance). Resetting All Copy Counts: 1. Utility 2. Admin management 3. Enter the eight digit code (12345678) 4. Enter 5. Admin 1 6. Account/user auth 7. Account track setting 8. Reset all counters 9. Yes Printing a List of Copy Counts: 1. Utility 2. Admin management 3. Enter the eight digit code (12345678) 4. Enter 5. Admin 1 6. Account/user auth 7. Press the green start button to print out the list of copy counts. 222/282/362 PCL/PS for Standard Size Envelopes: 2-step process 1.) Copier settings from the walk up 2.) Setting up the Print Driver Copier Settings: 1.) Press the Paper button 2.) Highlight the Bypass Tray 3.) Press the Change Setting button 4.) Make sure that Plain is highlighted 5.) Press the Custom Size button 6.) Input 9 ½ as your X 7.) Input 4 1/8 as your Y 8.) Press the Enter button Now your settings on the copier are set for envelopes Put up to 10 envelopes; face down, with the 4 1/8 side going into the bypass tray. Push down on the envelopes to push the excess air out of them. If you do not push the air out of the envelopes, you may get crinkled edges on your envelopes. Print Driver Settings: 1.) In Microsoft Word, go to Tools Envelopes and Labels in your toolbar. 2.) Under the Envelopes tab, type in the address and return address 3.) Select the Options… button 4.) Under the Envelope Options tab, use the dropdown box and select Size 10 5.) Go to the Printing Options tab 6.) Use the dropdown box and select the Bypass or Manual Feed tray. 7.) Click Ok 8.) Click Print In a few moments, the copier will pull the envelope through the machine and print your envelope. Bizhub 222/282/362 Fax Programs 1.) Press the Utility/Counter button 2.) Select User Setting 3.) Select Fax 4.) Select Fax Program 5.) Select an empty box 6.) Give your program a name 7.) Select Next 8.) Highlight TX and select next 9.) Select One-Touch 10.) Highlight the numbers you want stored in your program and select Enter 11.) Select Next 12.) Select Enter Print Driver Cheat Sheets 222/282/362 Visual Print Driver To access the print driver in most programs: 1. File Print 2. From the dropdown box next to Name, select the Bizhub 222/282/362 Printer 3. Click the Properties or Preferences button You will be at this screen: Key areas: SETUP TAB Output Size – Changing the output size will automatically shrink or reduce your original to the correct proportions Paper Source – This is where you select which paper tray to pull from Paper Type Settings… - This is where you can tell the print driver that the paper you are printing on is a different than normal stock. When changing this setting, you also much change the bypass tray settings at the copier so that the two are the same. If they are not the same, the job will not run. Output Method – This is where you can select your output options. You can choose from the following: Secure Print – This will send the document to the copier, but be stored in memory until you unlock it at the copier to print out. This output method is commonly used for confidential documents. Save in User Box – This will send the document to the desired User Box to be stored on the hard drive of the copier. Proof and Print – This will allow you to print off one set to proof check before printing off your entire job. Binding Position – This dropdown box is generally used to turn on Top Binding. This is where the print is faced correctly so that you can flip the pages upward and read in the correct direction. Print Type – Used to change the print job to Double Sided or to Booklet mode. Combination Mode - This is the same feature as Combined Originals. It allows you to take up to 16 different pages of a document and shrink them down to fit on one side of a print. File Margin - Used to shift the print to the right to allow room for hole punching. User Authentication/Account Tracking – Used when ECM codes are entered onto your copier in order to track the amount of copies being done. PER PAGE SETTING TAB Front Cover Page – Checkmark this box to add a blank or printed front cover Back Cover Page – Checkmark this box to add a blank or printed back cover Paper Source – This dropdown box determines which tray that the cover paper will be pulled from WATERMARK TAB Watermark – Checkmark this box to add a visual watermark to your prints. QUALITY TAB Pattern – The default setting is Coarse, which is the low quality. Setting this to Fine will increase the quality of the print.