Operating Instructions
FG5642C-PFQX2641ZA-en.PDF Page 1 Thursday, June 29, 2006 11:36 AM
Operating Instructions
5.8 GHz Cordless Phone System
with FAX and Copier
Model No.
KX-FG5642C
Please read these Operating
Instructions before using the unit
and save for future reference.
Charge the battery for about
7 hours before initial use.
FOR assistance, please call:
1-800-300-4644 or visit us at
www.panasonic.ca
This unit is compatible with
Call Display. To use this
feature, you must subscribe
to the appropriate service of
your service provider.
This model is designed to be
used only in Canada.
FG5642C-PFQX2641ZA-en.book Page 2 Thursday, June 29, 2006 11:36 AM
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
You can select English or French for the language.
The voice guidance, display and reports will be in the selected language. The default setting is English. If you want to
change the setting to French, see feature #48 and #50 on page 51.
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion when
disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
ENERGY STAR:
L As an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines
for energy efficiency. ENERGY STAR is a U.S. registered mark.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only.
All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications
Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
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FG5642C-PFQX2641ZA-en.book Page 3 Thursday, June 29, 2006 11:36 AM
Important Information
Important
Safety
Instructions
Information
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this
unit.
3. Unplug this unit from power outlets before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are
provided for ventilation and protection against
overheating. Never place the unit near radiators, or in
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a
grounded plug. If you do not have this type of outlet,
please have one installed. Do not defeat this safety
feature by tampering with the plug.
9. Do not place objects on the power cord. Install the
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords.
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This
may result in the risk of fire or electric shock. Never
spill any liquid on the unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorized
service centre when service is required. Opening or
removing covers may expose you to dangerous
voltages or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorized service centre when the
following conditions occur:
A. When the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
operating instructions. Adjust only controls
covered by the operating instructions. Improper
adjustment may require extensive work by an
authorized service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a lightning
storm.
L Never install telephone jacks in wet locations unless
the jack is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying telephone
lines.
L Do not touch the plug with wet hands.
L Consult the manufacturer of any personal medical
devices, such as pacemakers or hearing aids, to
determine if they are adequately shielded from
external RF (radio frequency) energy. (The unit
operates in the frequency range of 5.76 GHz to 5.84
GHz, and the power output is 200 mW (max.).) Do
not use the unit in health care facilities if any
regulations posted in the area instruct you not to do
so. Hospitals or health care facilities may be using
equipment that could be sensitive to external RF
(radio frequency) energy.
Battery
To reduce the risk of fire or injury to persons, read and
follow these instructions.
L Use only the battery(ies) specified.
L Do not dispose of the battery(ies) in a fire. They may
explode. Check with local waste management codes
for special disposal instructions.
L Do not open or mutilate the battery(ies). Released
electrolyte is corrosive and may cause burns or injury
to the eyes or skin. The electrolyte may be toxic if
swallowed.
L Exercise care when handling the battery(ies). Do not
allow conductive materials such as rings, bracelets
or keys to touch the battery(ies), otherwise a short
circuit may cause the battery(ies) and/or the
conductive material to overheat and cause burns.
L Charge the battery(ies) provided with or identified for
use with this product only in accordance with the
instructions and limitations specified in this manual.
L Only use rechargeable battery(ies). If you install nonrechargeable battery(ies) and start charging them,
the battery(ies) may leak electrolyte.
WARNING:
L To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits smoke,
an abnormal smell or makes unusual noise. These
3
FG5642C-PFQX2641ZA-en.book Page 4 Thursday, June 29, 2006 11:36 AM
Important Information
conditions can cause fire or electric shock. Confirm
that smoke has stopped and contact an authorized
service centre.
For Best Performance
For best performance
Location and noise
The base unit and cordless handset use radio waves to
communicate with each other. For maximum distance
and noise-free operation, we recommend the following:
L Placing the unit away from electrical appliances such
as a TV, personal computer or another cordless
phone.
L Placing the unit in a HIGH and CENTRAL location
with no obstructions such as walls.
L Raising the antenna vertically.
L If you use the cordless handset near a microwave
oven which is being used, noise may be heard from
the receiver or the speaker. Move away from the
microwave oven and closer to the base unit.
L If you use the cordless handset near another
cordless phone’s base unit, noise may be heard.
Move away from the other cordless phone’s base unit
and closer to your base unit.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
L The maximum calling distance may be shortened
when the unit is used in the following places: Near
obstacles such as hills, tunnels, undergrounds, near
metal objects such as wire fences, etc.
L Operating near 5.8 GHz electrical appliances may
cause interference. Move away from the electrical
appliances.
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
4
FG5642C-PFQX2641ZA-en.book Page 5 Thursday, June 29, 2006 11:36 AM
Table of Contents
1. Introduction and Installation
1. Table of Contents
Accessories
1.1
1.2
Included accessories..................................... 7
Accessory information ................................... 7
Finding the Controls
1.3
1.4
1.5
Button descriptions of the base unit .............. 8
Button descriptions of the cordless handset.. 9
Overview ..................................................... 10
Installation
1.6
1.7
1.8
1.9
1.10
Ink film ......................................................... 11
Paper tray .................................................... 12
Recording paper.......................................... 13
Battery installation / replacement ................ 14
Headset (optional) ....................................... 14
2. Preparation
Connections and Setup
2.1
2.2
2.3
2.4
Connections ................................................ 15
Wall mounting the charger........................... 16
Battery charge............................................. 16
Quick Setup................................................. 17
Help Button
2.5
3. Telephone
Making and Answering Calls
Making phone calls...................................... 22
Answering phone calls................................. 23
Automatic Dialing
3.4
3.5
3.6
3.7
3.8
Storing names and telephone numbers into the
phonebook................................................... 24
Making a phone call using the phonebook .. 24
Editing a stored item.................................... 25
Erasing a stored item .................................. 25
One touch dial (Base unit only) ................... 26
Copying phonebook items ........................... 26
Call Display
3.9
3.10
3.11
3.12
Call Display service ..................................... 27
Viewing and calling back ............................. 27
Erasing caller information............................ 28
Storing caller information into the phonebook
.................................................................... 29
Other Features
3.13
3.14
3.15
3.16
4.4
Intercom ...................................................... 29
Conference .................................................. 30
Transferring a call ........................................ 30
Call Waiting Deluxe service (Cordless handset
only)............................................................. 31
Sending a fax manually................................32
Document requirements...............................33
Sending a fax using the phonebook and one
touch dial......................................................33
Broadcast transmission................................34
Receiving Faxes
4.5
4.6
4.7
4.8
Selecting the way to use your fax machine ..35
Receiving a fax manually – Auto answer OFF
.....................................................................36
Receiving a fax automatically – Auto answer
ON................................................................37
Junk fax prohibitor (preventing fax reception
from undesired callers).................................38
5. Distinctive Ring
Distinctive Ring
5.1
5.2
5.3
Adjusting cordless handset volume ............. 18
Adjusting base unit volume.......................... 19
2.8 Date and time .............................................. 19
2.9 Your logo...................................................... 20
2.10 Your fax number .......................................... 21
3.3
4.1
4.2
4.3
5.4
Initial Programming
3.1
3.2
Sending Faxes
Base unit help function ................................ 18
Volume
2.6
2.7
4. Fax
Distinctive Ring service ................................39
Using two or more phone numbers on a single
telephone line...............................................39
Using three or more phone numbers on a
single telephone line ....................................39
Programming the ring pattern assigned for fax
.....................................................................39
6. Copy
Copying
6.1
Making a copy ..............................................40
7. Answering Machine
Greeting
7.1
Recording your greeting message ...............42
Incoming Messages
7.2
7.3
Listening to recorded messages using the
base unit.......................................................43
Listening to recorded messages using the
cordless handset ..........................................43
Memo Message
7.4
Leaving a message for others or yourself ....44
Remote Operation
7.5
Operating from a remote location.................45
8. Programmable Features
Features (Base unit)
8.1
Base unit programming ................................46
Features (Cordless handset)
8.2
Cordless handset programming ...................46
Features
8.3
8.4
8.5
Basic features ..............................................47
Advanced features .......................................49
Other features (Cordless handset only) .......53
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Table of Contents
9. Option
Cordless handset Registration
9.1
Re-registering the cordless handset............ 55
10.Help
Error Messages
10.1 Error messages – Reports .......................... 56
10.2 Error messages – Display ........................... 57
Troubleshooting
10.3 When a function does not work, check here 59
11.Maintenance
Jams
11.1 Recording paper jams ................................. 65
11.2 Document jams ........................................... 66
Cleaning
11.3 Document feeder/recording paper feeder/
scanner glass cleaning................................ 67
11.4 Thermal head cleaning................................ 68
12.General Information
Printed Reports
12.1 Reference lists and reports (Base unit only) 69
Specifications
12.2 Specifications .............................................. 69
Limited Warranty
12.3 Limited Warranty ......................................... 72
Important information
12.4 Important information .................................. 73
13.Index
13.1 Index........................................................... 74
6
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1. Introduction and Installation
1 Introduction and Installation
Accessories
1.1 Included accessories
1 Telephone line cord
(PFJA02B002Y)*1
2 Cordless handset......2
L Save the original carton and packing materials for
future shipping and transportation of the unit.
1.2 Accessory information
–
–
–
3 Battery.........2
(HHR-P104)*1
4 Paper tray
A Paper support
(PFKS1148Z1)*1
B Paper tray
(PFKS1147Z1)*1
–
Replacement film*1 (Model No./Part No. KXFA52A): 30 m (98') × 2 rolls (Each roll will print about
95 letter-sized pages.)
Battery (Model No./Part No. HHR-P104)
Headset (Model No./Part No. RP-TCA86, RPTCA91, RP-TCA92, RP-TCA94, RP-TCA95):
Allows hands-free telephone conversations.
Belt clip (Model No./Part No. PQKE10396Z1)
*1 To ensure the unit operates properly, we
recommend using the Panasonic replacement
film. The ink film is not reusable. Do not
rewind and use the ink film again.
A
B
5 Starter ink film
(10 metres long)
6 Charger
(PQLV30042YS)*1
7 AC adaptor
(KX-TCA1-2)*1
8 Operating instructions
(EnglishPFQX2641Z)*1
(FrenchPFQX2642Z)*1
9 Quick installation guide
(PFQW2533Z)*1
*1 Part numbers are subject to change without notice.
Note:
L If any items are missing or damaged, contact the
place of purchase.
7
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1. Introduction and Installation
N {MENU}
Finding the Controls
1.3 Button descriptions of the
base unit
A
BCDE F G
H IJ K
L To start or exit programming.
O {PHONEBOOK}{VOLUME}
L To adjust volume (page 19).
L To search for a stored item (page 25, 33).
P {SET}
L To store a setting during programming.
Q {TONE}
L To change from pulse to tone temporarily during
dialing when your line has rotary pulse service.
You can also use tone dial service by changing
feature #13 or feature 051 on page 48.
LMN
OP Q
RS T U
A {MIC} (Microphone)
L The built-in microphone.
B {GREETING REC}
L To record a greeting message (page 42).
C {GREETING CHECK}
L To check a greeting message (page 42).
D {MEMO}
L To record a memo message (page 44).
E {ERASE}
L To erase messages (page 42, 43).
F {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
36, 37).
G {PLAYBACK}
L To play messages (page 43).
H {REDIAL}{PAUSE}
L To redial the last number dialed from the base
unit.
L To insert a pause during dialing.
I {FLASH}{CALL WAIT}
L To access special telephone services such as
call waiting (page 27) or for transferring extension
calls.
L The flash time can be changed (feature #72 or
feature 052 on page 52).
J {CALL DISPLAY}
L To use Call Display features (page 27).
K {STOP}
L To stop an operation or programming session.
L To erase a character/number (page 20). Press
and hold to erase all characters/numbers.
L {LOCATOR}{INTERCOM}{HOLD}
L To make/answer intercom calls (page 29).
L To locate the cordless handset (page 29).
L To put a call on hold (page 23).
M {HELP}{CONF}
L To print helpful information for reference
purposes (page 18).
L To make a conference call (page 30).
8
R {MUTE}
L To mute your voice during a conversation. Press
again to resume the conversation.
S {SP-PHONE}
L For speakerphone operation.
T {FAX START}
L To send or receive a fax.
U {COPY}
L To copy a document (page 40).
FG5642C-PFQX2641ZA-en.book Page 9 Thursday, June 29, 2006 11:36 AM
1. Introduction and Installation
I {PAUSE}{REDIAL}
1.4 Button descriptions of the
cordless handset
L To redial one of the last 5 numbers dialed from
the cordless handset (page 22).
L To insert a pause during dialing.
J {HOLD}{INTERCOM}
L To put a call on hold (page 22).
L To make/answer intercom calls (page 29).
G
A
B
C
D
A
H
I
E
F
J
A Soft keys
L Two soft keys are used to select the functions
displayed directly above each key.
Example:
Rcvd
Kcalls
Phone
book L
B {TALK}
L To make/answer calls (page 22, 23).
C Navigator
L To adjust volume (page 18).
L To search for a stored item (page 24).
D {SP-PHONE}
L For speakerphone operation.
E {TONE}
L To change from pulse to tone temporarily during
dialing when your line has rotary pulse service.
You can also use tone dial service by changing
feature #13 or feature 051 on page 48.
F {FLASH}{CALL WAIT}
L To access special telephone services such as
call waiting (page 27, 31) or for transferring
extension calls.
L The flash time can be changed (feature #72 or
feature 052 on page 52).
G {MENU}
L To start programming.
H {OFF}
L To hang up (page 22, 23).
L To stop an operation or programming.
9
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1. Introduction and Installation
1.5.2 Cordless handset
1.5 Overview
1
1.5.1 Base unit
5
2
2
6 7 8
3
4
3
2
6
5
1
4
o
9j k
l
n
m
1 CHARGE indicator
2 Antennas
3 Document guides
4 Paper tray
5 Metal recording paper guide
6 Paper stacker
7 Recording paper exit
8 Recording paper entrance
9 Microphone
j Front cover
k Document entrance
l Document exit
m Speaker
n Green button (Back cover release button)
o Back cover
Removing the shipping tape
10
1 Antenna
2 Ringer indicator
Message indicator
3 Receiver
4 Microphone
5 Headset jack
6 Speaker
FG5642C-PFQX2641ZA-en.book Page 11 Thursday, June 29, 2006 11:36 AM
1. Introduction and Installation
L Make sure the blue gear (2) and white gear (3)
are installed as shown.
Installation
1.6 Ink film
The included film roll is a starter ink film.
3
1 Open the front cover.
2
2 Release the back cover by pushing the green button
(1).
5 Turn the blue gear (4) in the direction of the arrow
until the ink film is tight (5) and at least one layer of
ink film is wrapped around the blue core (6).
1
4
3 Open the back cover.
4 Insert the blue gear of the ink film roll into the front
left slot of the unit (2) and the white gear of the ink
film roll into the rear left slot of the unit (3).
L The ink film is safe to touch and will not rub off on
your hands like carbon paper.
5
11
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1. Introduction and Installation
Correct
1.7 Paper tray
Pull up the metal recording paper guide (1), then install
the paper tray (2).
1 turn
Tight
6
Incorrect
2
No ink film is wrapped around the blue core.
Slack/Crease
Reverse
1
L Make sure the arrows on the paper tray and the unit
match.
6 Close the back cover securely by pushing down on
the dotted area at both ends (7).
7
L If the paper support is folded, unfold it.
7 Close the front cover securely.
12
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1. Introduction and Installation
L If the paper support comes off the paper tray, bend
the paper support, then insert into the holes on the
paper tray.
1.8 Recording paper
The unit can hold up to 20 sheets of 60 g/m2 to 90 g/m2
(16 lb. to 24 lb.) paper.
Please refer to page 70 for more information on
recording paper.
1 Fan the paper to prevent paper jams.
2 Insert the paper gently, print-side down (1).
L Do not force the paper into the paper tray.
1
L If the paper is not inserted correctly, remove all of
the installed paper, and re-install it gently.
Otherwise the paper may jam.
Correct
Slant
Note:
L Remove all of the installed paper before adding
paper.
13
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1. Introduction and Installation
1.9 Battery installation /
replacement
1 Press the notch on the battery cover firmly, and slide
the cover.
1.10 Headset (optional)
Connecting an optional headset to the cordless handset
allows hands-free phone conversations.
We recommend using a Panasonic headset. See
page 7 for accessory information.
2 Installation:
Insert the battery (1), and press it down until it
snaps into the compartment (2).
OR
L Model shown is RP-TCA86.
Replacement:
Replace the old battery with a new one.
Important:
Please use only a Panasonic battery. See page 7
for accessory information.
2
1
3 Close the battery cover.
Attention:
A nickel metal hydride battery that is recyclable powers
the product you have purchased.
Please call 1-800-8-BATTERY for information on how to
recycle this battery.
14
To switch to the speakerphone while using the
headset:
Press {SP-PHONE}. To return to the headset, press
{TALK}.
FG5642C-PFQX2641ZA-en.book Page 15 Thursday, June 29, 2006 11:36 AM
2. Preparation
your provider. Please attach the filter (4) to the
telephone line cord of the unit.
2 Preparationand Setup
Connections
2.1 Connections
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
2.1.1 Base unit
1 Telephone line cord
L Connect to a single telephone line jack (RJ11C).
2 Power cord
L Connect to a power outlet (120 V, 60 Hz).
4
2.1.2 Charger unit
1 Hooks
L Fasten the AC adaptor cord to prevent it from
being disconnected.
2 AC adaptor
L Connect to the power outlet (120 V, 60 Hz).
2
2
1
3
Note:
L To avoid malfunction, do not position the fax machine
near appliances such as TVs or speakers which
generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
Using surge protectors
L The warranty does not cover damage due to power
line surges or lightning. For additional protection, we
recommend using surge protectors (3).
If the fax machine shares a single telephone line with
a DSL service
Fax transmission/reception may be disturbed, noise
interference may be heard during telephone
conversations, or Call Display (page 27) may not
function properly. A filter to prevent this is provided by
1
Note:
L USE ONLY WITH the included Panasonic AC
adaptor.
L The AC adaptor must remain connected at all times.
(It is normal for the adaptor to feel warm during use.)
L The AC adaptor should be connected to a vertically
oriented or floor-mounted AC outlet. Do not connect
the AC adaptor to a ceiling-mounted AC outlet, as the
weight of the adaptor may cause it to become
disconnected.
15
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2. Preparation
2.2 Wall mounting the charger
2.3 Battery charge
1 Drive the screws (not included) into the wall using
Place the cordless handset on the cradle of the base unit
or charger for about 7 hours before initial use.
L The unit will beep once, the [CHARGE] indicator (1)
will light, and “Charging” will be displayed on the
cordless handset display.
L After the cordless handset is fully charged,
displaying “Charge completed”, it may be left on
the base unit (or charger) without affecting the life of
the battery.
the wall template as a guide.
25.4 mm
(1 inch)
1
Base unit:
2
2 Mount the charger (1), then slide it down (2) and to
the right (3) until it is secure.
1
1
2
3
3
Charger:
2
3
Note:
L To ensure the battery charges properly, clean the
charge contacts of the cordless handset (2) and the
charger (3) with a soft, dry cloth once a month.
Clean more often if the unit is subject to grease, dust,
or high humidity.
25.4 mm
(1 inch)
16
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2. Preparation
Battery strength
2.4 Quick Setup
Battery icon
Battery strength
67779
Fully charged
68779
Medium
68879
Low
L When flashing: Needs to
be charged
68889
Discharged
You can print out the quick fax setup guide and select the
desired receiving mode depending on your situation.
{1} “TAM/FAX” (default): Use as a telephone answering
machine and/or fax (page 37).
{2} “DIST. RING”: With the Distinctive Ring service
(page 39).
{3} “TEL ONLY”: Mostly phone calls (page 36).
{4} “FAX ONLY”: Use only as a fax (page 37).
{SET}
Note:
L When the battery is low, the cordless handset beeps
intermittently while it is in use.
Panasonic battery performance
It should last up to 5 hours while in use (in conversation).
It should last up to about 11 days while not in use (off the
base unit).
It should last up to 3 hours while using the clarity booster
feature (page 22).
Note:
L Battery power is consumed whenever the cordless
handset is off the base unit or charger, even when
the cordless handset is not in use. The longer you
leave the cordless handset off the base unit or
charger, the shorter you can actually talk using the
cordless handset.
L Once the battery is fully charged, you should not
charge it again until “Recharge battery” is
displayed and/or 68879 flashes. This will maximize
the battery life.
{MENU}
{STOP}
1 {MENU} i {#}{0}{0} i {SET}
2 Press {SET} again to print the quick fax setup guide.
L If you do not wish to print it, press {STOP}.
3 Press {1} to {4} to display the desired setting. i
{SET} i {MENU}
17
FG5642C-PFQX2641ZA-en.book Page 18 Thursday, June 29, 2006 11:36 AM
2. Preparation
Help Button
Volume
2.5 Base unit help function
2.6 Adjusting cordless handset
volume
The unit contains helpful information on the following
topics which can be printed for reference purposes, as
follows:
– “BASIC SETTINGS”
– “FEATURE LIST”
– “TAM OPERATION”
– “FAX SND/RCV”
– “COPIER”
– “REPORTS”
– “CALL DISPLAY”
1
{^}{V}
{MENU}
{OFF}
{SET}
Ringer volume
1. {MENU} i {1}{1}
{HELP}
{>}
1 {HELP}
2 Press {>} repeatedly to display the desired item.
i {SET}
2. Press {0} to {3} to select the desired volume.
{1} Low
{2} Medium
{3} High
{0} Off
3. {Save} (soft key 1)
To turn the ringer OFF
Press {0} to display “Off ?” in step 2.
L The cordless handset will not ring for outside calls.
The cordless handset will ring at the low level for
intercom calls.
L To turn the ringer back ON, press {1}, {2} or {3} in
step 2.
To turn the ringer OFF temporarily
While the cordless handset is ringing for an outside call,
you can turn the cordless handset ringer OFF
temporarily by pressing {OFF}.
Ringer tone
L You can select the cordless handset ringer tone from
one of 7 patterns for outside calls (feature 12 on page
48).
Cordless handset receiver volume
While using the receiver, press {^} or {V}.
Speaker volume
While using the speakerphone, press {^} or {V}.
18
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2. Preparation
Initial Programming
2.7 Adjusting base unit volume
2.8 Date and time
{SET}
{SET}
{A}{B}
Ringer volume
While the unit is idle, press {A} or {B}.
L If there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
To turn the ringer OFF
Press {B} repeatedly to display “RINGER OFF= OK?”.
i {SET}
L The base unit will not ring for outside calls.
The base unit will ring at the low level for intercom
calls.
L To turn the ringer back ON, press {A}.
Ringer tone
L You can select the base unit ringer tone from one of
3 patterns for outside calls (feature #17 on page 48).
Speaker volume
While using the speakerphone, press {A} or {B}.
{MENU}
{<}{>}
1 {MENU} i {#}{0}{1} i {SET}
M:|
01/D:01/Y:06
TIME: 12:00AM
2 Enter the current month/date/year/hour/minute by
selecting 2 digits for each.
Example: August 10, 2006 10:15 PM (12 hour
clock format)
1. Press {0}{8} {1}{0} {0}{6} {1}{0} {1}{5}.
M:|
08/D:10/Y:06
TIME: 10:15AM
2. Press {*} repeatedly to select “PM”.
3 {SET}
4 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
L If you select French for the language (feature #48 on
page 51), the time is set using a 24 hour clock.
Example: 15:15
Press {1}{5} {1}{5}.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
If you have subscribed to a Call Display service
The date and time will be automatically set according to
the received caller information.
L If the time has not previously been set, Call Display
will not adjust the clock.
L You can set the time adjustment to “MANUAL”
(feature #33 on page 50).
19
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2. Preparation
2.9 Your logo
To enter your logo
Example: “BILL”
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
1. Press {2} 5 times.
{SET}
2. Press {4} 6 times.
{MUTE}
LOGO=|
B
LOGO=B|
I
3. Press {5} 6 times.
LOGO=BI|
L
{MENU}
4. Press {>} to move the cursor to the next space and
press {5} 6 times.
{STOP}
{<}{>}
LOGO=BIL|
L
1 {MENU} i {#}{0}{2} i {SET}
To correct a mistake
LOGO=|
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all of the characters, press and hold
{STOP}.
2 Enter your logo, up to 30 characters. See the
following character table for details. i {SET}
3 Press {MENU} to exit.
To select characters with the dial keypad
Keypad
Characters
{1}
&
’
(
)
,
–
.
{2}
a
b
c
A
B
C
2
{3}
d
e
f
D
E
F
3
{4}
g
h
i
G
H
I
4
{5}
j
k
l
J
K
L
5
{6}
m
n
o
M
N
O
6
{7}
p
q
r
s
P
Q
R
{8}
t
u
v
T
U
V
8
{9}
w
x
y
z
W
X
Y
{0}
0
(Space)
{*}
@
{#}
#
{MUTE}
To insert a space.
{STOP}
To delete a character.
/
1
S
7
Z
9
Note:
L To enter a character that is located on the same dial
key as the previously entered character, you must
first press {>} to move the cursor to the next space.
20
FG5642C-PFQX2641ZA-en.book Page 21 Thursday, June 29, 2006 11:36 AM
2. Preparation
2.10 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{SET}
{MENU}
{FLASH}
{STOP}
{<}{>}
1 {MENU} i {#}{0}{3} i {SET}
NO.=|
2 Enter your fax number, up to 20 digits.
L
L
L
L
To enter a “+”, press {*}.
To enter a space, press {#}.
To enter a hyphen, press {FLASH}.
To erase a number, press {STOP}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all of the numbers, press and hold {STOP}.
21
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3. Telephone
3 Telephone
Making
and Answering Calls
3.1 Making phone calls
3.1.1 With the cordless handset
2
1
{TALK}
{^}{V}
{SP-PHONE}
{MENU}
{OFF}
{REDIAL}
{HOLD}
1 Lift the cordless handset and dial the telephone
number.
2 {TALK} or {Call} (soft key 1)
L To make hands-free phone calls, press {SPPHONE}.
3 To hang up, press {OFF} or place the cordless
handset on the base unit or charger.
Note:
L While talking using {TALK}, you can switch to a
hands-free phone conversation by pressing {SPPHONE}. To switch back, press {TALK}.
To mute your conversation
When the call is muted, you will be able to hear the other
party but the other party will not be able to hear you.
Press {Mute} (soft key 1).
L To release the mute, press {Mute} (soft key 1) or
{TALK}.
L When you switch between the receiver and the
speaker (hands-free), the mute will be released.
ON automatically when necessary. This feature will turn
OFF when you hang up or put a call on hold. It will not
turn OFF automatically during a call. You can also turn
this feature ON or OFF manually.
1. Press {MENU} during an outside call.
2. Press {3} to select “Booster on” or “Booster
off”.
L While this feature is turned on, “BOOST” will flash
on the display.
Note:
L If this feature is turned OFF manually during a call, it
will not be turned ON automatically during the same
call.
L While this feature is turned ON, battery performance
will be shortened (page 17).
To put a call on hold
Press {HOLD} 2 times.
L To release the hold, press {TALK} on the cordless
handset or {SP-PHONE} on the base unit.
L If a call is kept on hold for more than 6 minutes,
beeps will start to sound and the ringer indicator (2)
will flash rapidly. After 4 additional minutes on hold,
the call will be disconnected.
To redial the last number dialed from the cordless
handset
Press {TALK}. i {REDIAL}
To redial using the redial list (Memory redial)
The last 5 phone numbers dialed from the cordless
handset are stored in the redial list.
1. {REDIAL}
2. Press {V} or {^} repeatedly to select the desired
number.
L To delete the displayed number, press {Erase}
(soft key 1). i {Yes} (soft key 1) i {OFF}
L To exit the list, press {OFF}.
3. {TALK}
Voice enhancer feature
This feature clarifies the voice of the person you are
talking to, reproducing a more natural-sounding voice
that is easier to hear and understand. You can turn this
feature ON or OFF during a conversation.
Press {(VE)} (soft key 1) during an outside call to turn
ON or OFF.
L When turned ON, J will be displayed.
L The selected setting will remain until changed.
Note:
L You can also turn this feature ON or OFF through
programming (feature 5 on page 54).
Clarity booster
This feature can improve sound clarity when the
cordless handset is used in an area where there may be
interference. During an outside call, this feature is turned
22
FG5642C-PFQX2641ZA-en.book Page 23 Thursday, June 29, 2006 11:36 AM
3. Telephone
3.1.2 With the base unit
3.2 Answering phone calls
3.2.1 With the cordless handset
{TALK}
{OFF}
{^}{V}{<}{>}
{SP-PHONE}
1 Lift the cordless handset and press {TALK} or {SP{HOLD}
{MUTE}
{SP-PHONE}
{REDIAL}
1 {SP-PHONE}
2 Dial the telephone number.
3 To hang up, press {SP-PHONE}.
Note:
L To switch to the cordless handset while using the
base unit speakerphone:
– If the cordless handset is off the base unit, press
{TALK} or {SP-PHONE} on the cordless
handset, then press {SP-PHONE} on the base
unit.
– If on the base unit, just lift up.
PHONE}.
L You can also answer a call by pressing any
button except {^}, {V}, {<}, {>} or {OFF} (Any
key talk feature).
2 To hang up, press {OFF} or place the cordless
handset on the base unit or charger.
Auto talk feature (Cordless handset)
This feature allows you to answer a call by simply lifting
the cordless handset off the base unit or charger (feature
03 on page 54).
3.2.2 With the base unit
To redial the last number dialed from the base unit
Press {SP-PHONE}. i {REDIAL}
To mute your conversation
When the call is muted, you will be able to hear the other
party but the other party will not be able to hear you.
Press {MUTE}.
L To release the mute, press {MUTE}.
To put a call on hold
Press {HOLD} 2 times.
L To release the hold, press {SP-PHONE} on the base
unit or {TALK} on the cordless handset.
L If a call is kept on hold for more than 6 minutes,
beeps will start to sound. After 4 additional minutes
on hold, the call will be disconnected.
{MIC}
{SP-PHONE}
1 Press {SP-PHONE} and talk into {MIC}.
2 To hang up, press {SP-PHONE}.
23
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3. Telephone
Automatic Dialing
3.3 Storing names and telephone
numbers into the phonebook
The base unit and cordless handset provide a
phonebook (50 items each).
L Items stored in the phonebook can be copied
between the base unit and the cordless handset, and
between two cordless handsets (page 26).
3.3.1 With the cordless handset
Keypad
Characters
{Clear}
(soft key 1)
To delete a character.
Note:
L To enter a character that is located on the same dial
key as the previously entered character, you must
first press {>} to move the cursor to the next space.
L To erase all of the characters/numbers, press and
hold {Clear} (soft key 1).
3.3.2 With the base unit
{SET}
1
{>}
{OFF}
{PAUSE}
{MENU}
1 {Phonebook} (soft key 1)
2 {Add} (soft key 1)
3 Enter the name, up to 16 characters. See the
1 Press {MENU} repeatedly to display “PHONEBOOK
SET”. i {*}
2 Enter the name, up to 16 characters (see page 20 for
following character table for details. i {Next} (soft
key 1)
4 Enter the telephone number, up to 32 digits.
instructions). i {SET}
3 Enter the telephone number, up to 32 digits. i
{SET}
L To program other items, repeat steps 2 to 3.
L To enter a pause, press {PAUSE}.
5 {Next} (soft key 1) i {Save} (soft key 1)
4 {MENU}
L To program other items, repeat steps 2 to 5.
6 {OFF}
3.4 Making a phone call using the
phonebook
To select characters with the dial keypad
Keypad
Characters
{1}
&
’
(
)
,
–
.
{2}
a
b
c
A
B
C
2
{3}
d
e
f
D
E
F
3
{4}
g
h
i
G
H
I
4
{5}
j
k
l
J
K
L
5
{6}
m n
o
M N
O
6
{7}
p
q
r
s
P
Q
R
{8}
t
u
v
T
U
V
8
{9}
w
x
y
z
W X
Y
{0}
0
(Space)
{*}
@
{#}
#
24
3.4.1 With the cordless handset
/
1
1 {Phonebook} (soft key) i {Search} (soft key)
2 Press {V} or {^} repeatedly to display the desired
item.
L To exit the phonebook, press {OFF}.
3 {TALK}
To search for a name by initial
Example: “LISA”
S
Z
7
9
1. {Phonebook} (soft key) i {Search} (soft key)
2. Press {5} repeatedly to display any name with the
initial “L” (see the character table, page 24).
L To search for symbols, press {1}, {*} or {#}.
3. Press {V} repeatedly to display “LISA”.
L To stop the search, press {OFF}.
L To dial the displayed number, press {TALK}.
FG5642C-PFQX2641ZA-en.book Page 25 Thursday, June 29, 2006 11:36 AM
3. Telephone
Chain dial feature
You can dial a combination of phonebook items during
the same call. This feature is useful if for example, you
want to dial a number, then enter a PIN. All items must
be stored in the phonebook beforehand (page 24).
1. During a phone call, press {MENU}.
2. Press {1} to select “Phonebook”.
3. Press {V} or {^} repeatedly to display the desired
item.
L To search for a name by initial, see page 24.
4. {Call} (soft key)
L If required, repeat steps 1 to 4 for any remaining
numbers.
Note:
L If you have rotary pulse service, you need to press
{*} before pressing {MENU} in step 1 to change the
dialing mode temporarily to tone.
L To prevent misdialing, we recommend you add
pauses where needed when storing numbers. For
example, add pauses after a telephone number
when storing in the phonebook (page 24) if a PIN
number is to be dialed after it.
3.4.2 With the base unit
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display the desired
item. i {SP-PHONE}
To search for a name by initial
Example: “LISA”
1. {PHONEBOOK}
2. Press {A} or {B} to initiate the phonebook.
3. Press {5} repeatedly to display any name with the
initial “L” (see the character table, page 20).
L To search for symbols, press {1}, {*} or {#}.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press {SPPHONE}.
3.5 Editing a stored item
3.5.1 With the cordless handset
1 {Phonebook} (soft key) i {Search} (soft key)
2 Press {V} or {^} repeatedly to display the desired
item.
3 {Option} (soft key)
L If you do not need to edit the name, skip to step
6.
6 {Next} (soft key)
L If you do not need to edit the telephone number,
skip to step 8.
7 Edit the telephone number. For further details, see
the storing procedure on page 24.
8 {Next} (soft key) i {Save} (soft key) i {OFF}
3.5.2 With the base unit
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU}
3 {*}
L If you do not need to edit the name, skip to step
5.
4 Edit the name. For further details, see the storing
procedure on page 24.
5 {SET}
L If you do not need to edit the telephone number,
skip to step 7.
6 Edit the telephone number. For further details, see
the storing procedure on page 24.
7 {SET}
3.6 Erasing a stored item
3.6.1 Erasing a specific item
With the cordless handset
1. {Phonebook} (soft key) i {Search} (soft key)
2. Press {V} or {^} repeatedly to display the desired
item. i {Erase} (soft key) i {Yes} (soft key)
L To cancel erasing, press {No} (soft key).
3. {OFF}
With the base unit
1. {PHONEBOOK}
2. Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {#}
L To cancel erasing, press {STOP}.
3. {SET}
3.6.2 Erasing all items
With the base unit
1. {PHONEBOOK} i {ERASE}
2. Press {A} or {B} repeatedly to select “YES”. i
{SET}
L To cancel erasing, press {STOP}.
3. {SET}
4 Press {1} to select “Edit”.
5 Edit the name. For further details, see the storing
procedure on page 24.
25
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3. Telephone
3.7 One touch dial (Base unit
only)
Base unit dial keys {1} to {9} can each be used as a one
touch dial key, allowing you to dial a number from the
base unit’s phonebook by simply pressing a dial key.
3.7.1 Assigning an item to a one touch dial
key
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {0}
3 Press {A} or {B} repeatedly to select a desired dial
key.
L When the dial key is already used as a one touch
dial key, Q is displayed next to the dial key
number. If you select this dial key, you can
overwrite the previous assignment.
4 {SET} i {SET}
L To program other items, repeat steps 2 to 4.
5 {STOP}
3.8 Copying phonebook items
You can copy one or all of the phonebook items between
a cordless handset and the base unit or between two
cordless handsets. The destination unit will save the
items in its phonebook.
3.8.1 To the base unit or another cordless
handset (using the cordless handset)
Copying one phonebook item
1. {MENU} i {#}{1}
2. To copy to the base unit, press {0}.
To copy to another cordless handset, enter its
extension number ({1} or {2}).
3. {Next} (soft key)
4. Press {V} or {^} repeatedly to display the desired
item.
5. {Send} (soft key)
L To copy another item, repeat steps 4 and 5.
6. After copying is completed, press {OFF}
Copying all the phonebook items
3.7.2 Making a call using a one touch dial
key
1 Press and hold the desired one touch dial key ({1} to
{9}).
L You can view other one touch dial assignments
by pressing {A} or {B}.
1. {MENU} i {#}{2}
2. To copy to the base unit, press {0}.
To copy to another cordless handset, enter its
extension number ({1} or {2}).
3. {Send} (soft key)
4. After copying is completed, press {OFF}.
2 {SP-PHONE}
3.7.3 Erasing a one touch dial assignment
3.8.2 To the cordless handset (using the
base unit)
1 Press and hold the desired one touch dial key ({1} to
{9}). i {ERASE}
L To cancel erasing, press {STOP}.
Copying one phonebook item
1. {MENU} i {#}{5}{9}
2 {SET}
2. Press {1} to display “1 ITEM”. i {SET}
Note:
L The number erased from a one touch dial key will not
be deleted from the phonebook. To erase from the
phonebook, see page 25.
3. Enter the extension number ({1} or {2}). i {SET}
4. Press {A} or {B} repeatedly to display the desired
item.
5. {SET}
L To copy another item, repeat steps 4 and 5.
6. After copying is completed, press {MENU}
Copying all the phonebook items
1. {MENU} i {#}{5}{9}
2. Press {2} to display “ALL ITEMS”. i {SET}
3. Enter the extension number ({1} or {2}). i {SET}
26
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3. Telephone
Call Display
3.9 Call Display service
This unit is compatible with the Call Display service
offered by your local telephone company. To use this
unit’s Call Display features, you must subscribe to a
Call Display service.
Make sure the following ring count is set to 2 or more
rings beforehand.
–
TAM ring count (feature #06 or feature 061 on page
47) and FAX ring count (feature #06 on page 47)
L The name display service may not be available in
some areas. For further information, please contact
your telephone company.
3.9.1 How Call Display is displayed
The calling party’s name or telephone number will be
displayed after the 1st ring. You have the option of
whether or not to answer the call.
The unit will automatically store caller information
(name, telephone number, date and time of the call, the
number of times called) from the 30 (base unit)/50
(cordless handset) most recent callers.
It is possible to view caller information one at a time on
the display (page 27) or print the entire callers list (page
69).
L When caller information is received and it matches a
telephone number stored in the unit’s phonebook,
the stored name will be displayed.
L If the unit is connected to a PBX (Private Branch
Exchange) system, caller information may not be
received properly. Consult your PBX supplier.
L If the unit cannot receive caller information, the
following will be displayed:
“UNAVAIL NAME&NO”: The caller dialed from an
area which does not provide Call Display service.
“PRIVATE CALLER”: The caller requested not to
send caller information.
“LONG DISTANCE”: The caller made a long distance
call.
L If the cordless handset has lost communication with
the base unit when a call is received, caller
information will not be recorded in the cordless
handset.
To confirm caller information using the callers list
(Base unit only)
– To print manually, see page 69.
– To print automatically after every 30 new calls,
activate feature #26 (page 49).
L To return to the first caller, press {CALL WAIT} on
the cordless handset or on the base unit again.
Note:
L The second caller’s information will not be displayed
when:
– the first call is placed on hold,
– the answering machine is recording an incoming
message,
– an extension telephone on the same line is in
use, or
– you are sending or receiving a fax document.
L Please contact your telephone company for details
and the availability of this service in your area.
3.10 Viewing and calling back
3.10.1 With the cordless handset
1
{TALK}
{^}{V}
{OFF}
The unit will tell you how many calls you missed while
you were out or unavailable to answer the phone.
Example:
2 missed calls
1 Press {V} or {^} to display “Caller list”.
L You can also press {Rcvd calls} (soft key 1).
2 Press {V} to search from the recently received caller
information.
L If you press {^}, the display order will be
reversed.
3 Press {TALK} to return the call.
Call Waiting Call Display feature
If you subscribe to both Call Display and Call Waiting
services, when a second call is received during a
conversation, you will hear a call-waiting tone and the
display will show the second caller’s information.
Press {CALL WAIT} on the cordless handset or on the
base unit to answer the second call.
27
FG5642C-PFQX2641ZA-en.book Page 28 Thursday, June 29, 2006 11:36 AM
3. Telephone
–
3.10.2 With the base unit
{CALL DISPLAY}
{SP-PHONE} {STOP}
{A}{B}
{FAX START}
1 {CALL DISPLAY}
2 Press {B} to search from the recently received caller
information.
L If you press {A}, the display order will be
reversed.
3 Press {SP-PHONE} to return the call.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
press {*} on the base unit repeatedly.
Each time you press {Edit} (soft key) on the cordless
handset or {*} on the base unit, the telephone number
will be changed as follows:
A 1 – Area code – Local telephone number (“1” added)
B Local telephone number only (area code omitted)
C Area code – Local telephone number
L To return a call, press {TALK} on the cordless
handset or {SP-PHONE} on the base unit.
L To store the number in the cordless handset
phonebook, follow from step 3 of the cordless
handset storing procedure on page 29.
L To store the number in the base unit phonebook,
follow from step 3 of the base unit storing procedure
on page 29.
3.11 Erasing caller information
3.11.1 Erasing all caller information
With the cordless handset
1 Press {V} or {^} to display “Caller list”.
L You can also press {Rcvd calls} (soft key).
To change the way caller information is displayed
Press {CALL DISPLAY} repeatedly after step 2.
Example:
SAM LEE
11:20A Jul.20 ,
b
123-456-7890
11:20A Jul.20 ,
3.10.3 Symbols and operations for caller
information
2 {All erase} (soft key)
L To cancel erasing, press {No} (soft key), then
{OFF}.
3 {Yes} (soft key)
With the base unit
1 Press {MENU} repeatedly to display “CALLER
SETUP”. i {SET}
L “CALL LIST ERASE” will be displayed.
2 {SET}
L To cancel erasing, press {STOP}, then {MENU}.
What “,” means
“,” on the display means the call has already been
viewed or answered.
3 {SET} i {STOP}
If the same person calls more than once
The number of times the same caller called (“×2” to
“×9”) will be displayed. Only the date and time of the
most recent call will be stored.
Example: The same person called 3 times.
With the cordless handset
SAM LEE
10:30P Jul.20 ×3
To stop viewing
Press {OFF} on the cordless handset or {STOP} on the
base unit.
To edit a telephone number before calling
back/storing
While displaying a desired caller information,
– press {Select} (soft key), then press {Edit} (soft key)
on the cordless handset repeatedly or
28
3.11.2 Erasing specific caller information
Press {V} or {^} repeatedly to display the desired item.
i {Erase} (soft key) i {Yes} (soft key) i {OFF}
With the base unit
1 {CALL DISPLAY}
2 Press {A} or {B} repeatedly to display the desired
item. i {ERASE} i {STOP}
FG5642C-PFQX2641ZA-en.book Page 29 Thursday, June 29, 2006 11:36 AM
3. Telephone
Other Features
3.12 Storing caller information
into the phonebook
3.12.1 Into the cordless handset
1 Press {V} or {^} repeatedly to display the desired
item.
L If the number requires editing, see page 28.
2 {Select} (soft key)
3 {Save} (soft key)
L If a name has not been received, “Enter name”
will be displayed.
1. Enter a name if necessary (see page 24 for
instructions).
2. {Next} (soft key) i {Save} (soft key)
4 {OFF}
3.13 Intercom
Intercom calls can be made:
– between the cordless handset and base unit
– between cordless handsets
Page the desired unit(s) by entering the extension
number, shown in the top right of each cordless
handset’s display. The base unit’s extension number is 0.
3.13.1 Making intercom calls
With the cordless handset
1 {INTERCOM}
2 To page the base unit, press {0}.
To page another cordless handset, enter its
extension number ({1} or {2}).
L The destination unit will beep for 1 minute.
L To stop paging, press {OFF}.
3 To end the intercom call, press {OFF}.
3.12.2 Into the base unit
1 {CALL DISPLAY}
2 Press {A} or {B} repeatedly to display the desired
item.
L If the number requires editing, see page 28.
3 {MENU} i {SET} i {SET}
With the base unit
You can also locate a misplaced cordless handset by
paging it (Cordless handset locator).
1 {INTERCOM}
2 To page one cordless handset, enter its extension
number ({1} or {2}).
L The cordless handset will beep (be paged) for 1
minute.
L To stop paging, press {SP-PHONE} or
{INTERCOM}.
3 When the paged party answers, speak into {MIC}.
4 To end the intercom call, press {SP-PHONE} or
{INTERCOM}.
3.13.2 Answering intercom calls
With the cordless handset
When the cordless handset is being paged, it will beep
(be paged) and the ringer indicator will flash rapidly. The
display will show “Call from Base” or the paging
extension’s number.
1 Press {TALK} or {INTERCOM} to answer the page.
2 To end the intercom call, press {OFF}.
With the base unit
When the base unit is being paged, it will ring and
display the paging extension’s number.
1 Press {SP-PHONE} or {INTERCOM} to answer the
page.
2 To end the intercom call, press {SP-PHONE} or
{INTERCOM}.
29
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3. Telephone
3.14 Conference
3.15 Transferring a call
A conference call allows two extensions to speak
together with an outside caller. While you are talking with
a caller, page the base unit or a handset to start the
conference call.
A telephone call can be transferred between the base
unit and the cordless handset, and between two
cordless handsets using the intercom feature.
3.14.1 With the cordless handset
3.15.1 To transfer a call from the cordless
handset
1 During a phone call, press {HOLD} to put the call on
1 During a phone call, press {HOLD} to put the call on
hold.
2 To page the base unit, press {0}.
To page another cordless handset, enter its
extension number ({1} or {2}).
3 When the paged party answers, press {Conf} (soft
key) to make a conference call.
L To leave the conference, press {OFF}. The other
parties can continue the conversation.
3.14.2 With the base unit
1 During a phone call, press {HOLD} to put the call on
hold.
2 To page one cordless handset, enter its extension
hold.
2 To page the base unit, press {0}.
To page another cordless handset, enter its
extension number ({1} or {2}).
3 Wait for the paged party to answer.
L If the paged party does not answer, press
{TALK} to return to the phone call.
4 To complete the transfer, press {OFF}.
To answer a transferred call with the base unit:
Press {SP-PHONE} to answer the page.
L After the paging party hangs up the call, you can talk
to the outside caller.
number ({1} or {2}).
3 When the paged party answers, press {CONF} to
make a conference call.
L To leave the conference, press {SP-PHONE}.
The other parties can continue the conversation.
During a conference call
L The phone call can be put on hold by pressing
{HOLD} on the cordless handset or on the base unit.
Communications between extensions are not
suspended. Only the person who placed the call on
hold can resume the full conference; by pressing
{Conf} (soft key) on the cordless handset or
{CONF} on the base unit.
To answer a transferred call with another cordless
handset:
Press {TALK} or {INTERCOM} to answer the page.
L After the paging party hangs up the call, you can talk
to the outside caller.
3.15.2 To transfer a call from the base unit
1 During a phone call, press {HOLD} to put the call on
hold.
2 To page one cordless handset, enter its extension
number ({1} or {2}).
3 Wait for the paged party to answer.
L If the paged party does not answer, press
{INTERCOM} to return to the phone call.
4 To complete the transfer, press {SP-PHONE} or
{INTERCOM}.
To answer a transferred call with the cordless
handset:
Press {TALK} or {INTERCOM} to answer the page.
L After the paging party hangs up the call, you can talk
to the outside caller.
30
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3. Telephone
3.16 Call Waiting Deluxe service
(Cordless handset only)
To use Call Waiting Deluxe, you must subscribe to your
telephone company’s Call Waiting Deluxe service.
This feature not only allows your cordless handsets to
display a second caller’s information, but also offers your
variety of ways to deal with the second call.
Important:
L Please consult your telephone company for
details and availability of this service in your
area.
Displayed option
Function
“Drop caller1”
Disconnects (drops) the first
call during a conference call.
“Drop caller2”
Disconnects (drops) the
second call during a
conference call.
3.16.2 To use Call Waiting Deluxe service
1 When you hear a Call Waiting tone during an outside
call, press {CALL WAIT}.
L The option menu will be displayed.
Note:
L Make sure the Call Waiting Deluxe service is turned
ON (feature #57 or feature 054 on page 52)
beforehand.
2 Select the desired option. i {Select} (soft key)
3.16.1 Call Waiting Deluxe service options
Note:
L To exit from the option menu, wait for 20 seconds.
When a second call is received, you can choose how to
handle the call by selecting an option shown on the
cordless handset display.
L After selecting “Answer”, “Hold” or
“Conference”, you can select another option.
i {CALL WAIT} i Select the desired option.
i {Select} (soft key)
Note:
L Your telephone company may not offer all of the
options shown below.
Displayed option
Function
“Answer”
Answers the waiting call, while
keeping the first call on hold.
“Hold”
Holds the waiting call. The
caller will hear the prerecorded hold message played
by the telephone company.
“Announcement”
The caller will hear the prerecorded busy message
played by the telephone
company (for example, “We
are not available now.”) and will
then be disconnected.
“Forward”
Forwards the waiting call to the
Voice Mail service provided by
your telephone company. You
must subscribe to Voice Mail
service to use this function.
“Drop”
Disconnects (drops) the
current call and answers the
waiting call.
“Conference”
Answers the waiting call and
combines it with the current
call to make a conference call
(third-party call).
“Return”
Returns to the waiting caller
while keeping the current call
on hold.
31
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4. Fax
4 Fax
Sending
Faxes
4.1 Sending a fax manually
1
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add the other
pages (up to 10 at a time) on top of the previously
inserted pages while the last page is being fed into the
unit.
Pre-dialing a fax number
1. Enter the fax number.
2. Insert the document.
3. {FAX START}
Sending from memory (Quick scan feature)
To use this feature, activate feature #34 (page 50)
beforehand.
1. Insert the document.
2. Enter the fax number. i {FAX START}
{A}{B}
{FAX START} {STOP}
{SP-PHONE}
{REDIAL}
1 Adjust the width of the document guides (1) to fit
L If the document exceeds the memory capacity,
transmission will be cancelled and this feature will be
turned OFF automatically. You must send the entire
document manually.
L This feature cannot be used if {SP-PHONE} on the
base unit, or {TALK} or {SP-PHONE} on the
cordless handset is pressed.
the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution. i {SP-PHONE}
4 Dial the fax number.
5 When a fax tone is heard:
Press {FAX START}.
When the other party answers your call:
Ask them to press their start button. When the fax
tone is heard, press {FAX START}.
To select the resolution
Select the desired resolution according to the character
size.
– “STANDARD”: For normal-sized characters.
– “FINE”: For small-sized characters.
– “SUPER FINE”: For very small-sized characters.
– “PHOTO”: For photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and “PHOTO”
settings will increase transmission time.
To redial the last number
{REDIAL} i {FAX START}
L If the line is busy, the unit will automatically redial the
number.
L To cancel redialing, press {STOP}.
32
To stop sending
Press {STOP}.
Printing a confirmation report
A confirmation report provides you with a printed record
of transmission results (errors, etc.). To print
confirmation reports, make sure feature #04 is activated
(page 47). The default setting is “ERROR”. For an
explanation of error messages, see page 56.
Printing a journal report
A journal report provides you with a printed record of the
30 most recent fax transmissions and receptions. To
print it manually, see page 69. To print it automatically
after every 30 new fax transmissions and receptions,
make sure feature #22 is activated (page 49). For an
explanation of error messages, see page 56.
FG5642C-PFQX2641ZA-en.book Page 33 Thursday, June 29, 2006 11:36 AM
4. Fax
4.2 Document requirements
128 mm
(5")
Minimum document size
L Check that ink, paste or correction fluid has dried
completely.
L To send a document with a width of less than 210 mm
(81/4"), we recommend using a copy machine to copy
the original document onto A4 or letter-sized paper,
then sending the copied document.
4.3 Sending a fax using the
phonebook and one touch dial
128 mm
(5")
Before using this feature, store the desired names and
telephone numbers into the base unit’s phonebook
(page 24) and one touch dial (page 26).
Maximum document size
600 mm
(23 5/8")
1 Adjust the width of the document guides to fit the
actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 32).
216 mm
(8 1/2")
4 Using the phonebook:
1. {PHONEBOOK}
Effective scanning area
L Shaded area will be scanned.
2. Press {A} or {B} repeatedly to display the
desired item. i {FAX START}
2 mm(1/16")
2 mm
4 mm
4 mm(5/32")
208 mm(8 3/16")
216 mm(8 1/2")
Using one touch dial:
1. Press and hold the desired one touch dial key
({1} to {9}).
L You can view other one touch dial
assignments by pressing {A} or {B}.
2. {FAX START}
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number.
L To cancel redialing, press {STOP}.
Document weight
L Single sheet:
45 g/m2 to 90 g/m2 (12 lb. to 24 lb.)
L Multiple sheets:
60 g/m2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of documents: (Make
a copy of the document using another copier and
send the copy.)
– Chemically treated paper such as carbon or
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side that can
be seen through the other side, such as
newsprint
33
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4. Fax
4.4 Broadcast transmission
By storing the base unit’s phonebook items (page 24)
into the broadcast memory, you can send the same
document to multiple parties (up to 20). Your
programmed items will remain in the broadcast memory,
allowing frequent re-use.
4.4.1 Programming items into the
broadcast memory
1 Press {MENU} repeatedly to display “BROADCAST
SET”. i {#}
2 Press {A} or {B} repeatedly to display the desired
item. i {SET}
L The number in brackets indicates the number of
registered items.
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other items, repeat step 2 (up to 20
items).
3 {SET}
4.4.2 Adding a new item into the broadcast
memory
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {*}
3 Press {A} or {B} repeatedly to display the desired
item. i {SET}
L To add other items, repeat step 3 (up to 20
items).
4 {STOP}
4.4.3 Erasing a stored item from the
broadcast memory
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {#}
3 Press {A} or {B} repeatedly to display the desired
item you want to erase.
L To cancel erasing, press {STOP}.
4 {SET} i {SET} i {STOP}
4.4.4 Sending the same document to preprogrammed parties
1 Insert the document FACE DOWN.
2 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 32). i
{PHONEBOOK}
3 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {FAX START}
34
L After transmission, the unit will automatically
print a report (Broadcast sending report).
Note:
L If you select “FINE”, “SUPER FINE” or “PHOTO”
resolution, the number of pages that the unit can
send will decrease.
L If the document exceeds the memory capacity,
transmission will be cancelled.
L If a party is busy or does not answer, it will be skipped
and redialed later.
To send the same document to a one-time group of
items
1. Insert the document. i {PHONEBOOK}
2. Press {A} or {B} repeatedly to display “<ONE TIME
BROAD>”. i {SET}
3. Press {A} or {B} repeatedly to display the desired
party. i {SET}
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other parties, repeat step 3 (up to 20
items).
4. Press {FAX START} to start transmission to the
programmed parties.
To cancel broadcast transmission
Press {STOP} repeatedly to display “SEND
CANCELLED?”. i {SET}
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4. Fax
Receiving Faxes
4.5 Selecting the way to use your
fax machine
Depending on your situation, select the way you prefer to
use your fax machine.
– Use as a telephone answering machine and/or fax
(TAM/FAX mode)
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
Note:
L See page 17 for quick setup.
4.5.1 Use as a telephone answering
machine and/or fax (TAM/FAX mode)
If a fax calling tone is detected, the fax machine will
receive the fax automatically.
4.5.2 Use only as a fax (FAX ONLY mode)
Your situation
You have a separate telephone line just for faxes.
Setup
Set the fax machine to FAX ONLY mode (page 37) by
pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns ON.
AUTO ANSWER
Your situation
You want to answer phone calls using the telephone
answering machine and receive faxes automatically.
Note:
L Make sure feature #77 is set to “FAX ONLY”
beforehand (page 53).
Setup
Set the fax machine to TAM/FAX mode (page 37) by
pressing {AUTO ANSWER} repeatedly.
How faxes are received
All incoming calls will be answered as faxes.
L The {AUTO ANSWER} indicator turns ON.
4.5.3 Use mostly as a telephone (TEL
mode)
Your situation
You want to answer calls yourself. If a fax call is received,
you must receive the fax manually.
AUTO ANSWER
Setup
Set the fax machine to TEL mode (page 36) by pressing
{AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator turns OFF.
AUTO ANSWER
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX START}.
{FAX START}
Note:
L Make sure feature #77 is set to “TAM/FAX”
beforehand (page 53).
L Do not connect an answering machine to the same
telephone line. If connected, set the automatic
answer feature to OFF by pressing {AUTO
ANSWER} repeatedly.
L It is not recommended to subscribe to voice mail
service as it may disturb fax reception. If you do
subscribe to a voice mail service, set the ring count
of your voice mail service to 5 rings or greater.
How phone calls and faxes are received
If the call is a phone call, the fax machine will record the
caller’s message automatically.
35
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4. Fax
4.6 Receiving a fax manually –
Auto answer OFF
Note:
L By default, the unit reduces the size of the received
document to 92% when printing (See feature #36 on
page 50 for details).
4.6.1 Activating TEL mode
Set the fax machine to TEL mode by pressing {AUTO
ANSWER} repeatedly to display “TEL MODE”.
L The {AUTO ANSWER} indicator turns OFF.
L If you do not answer the call within 10 rings, the
unit will temporarily activate the answering
machine. The greeting message will then be
played and the other party can then send a fax.
How to receive calls and faxes with the cordless
handset
1. Lift the cordless handset and press {TALK} or {SPPHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {MENU}, then press {2} to select “Fax
start”.
L You can also press {FAX START} on the base
unit.
AUTO ANSWER
To stop receiving
Press {STOP}.
How to receive faxes with an extension telephone
1. When the extension telephone rings, lift the handset
of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code)
firmly.
{SP-PHONE}
{STOP}
{FAX START}
{TALK}
{SP-PHONE}
How to receive phone calls and faxes with the base
unit
1. Press {SP-PHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
36
3. Replace the handset.
Note:
L To receive fax documents using the extension
telephone, make sure remote fax activation is turned
ON (feature #41 on page 51) beforehand. The
default setting is OFF.
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4. Fax
4.7 Receiving a fax automatically
– Auto answer ON
Note:
L By default, the unit reduces the size of the received
document to 92% when printing (See feature #36 on
page 50 for details).
4.7.1 Activating TAM/FAX mode
(Telephone Answering Machine/Fax mode)
1 Make sure feature #77 is set to “TAM/FAX” (page
53) beforehand.
2 Press {AUTO ANSWER} repeatedly to display
“TAM/FAX MODE”.
L The display will show the ring count in TAM/FAX
mode. If you wish to change it, press {A} or {B}
repeatedly to display the desired setting, and
press {SET}.
L The {AUTO ANSWER} indicator turns ON.
AUTO ANSWER
3. The caller presses {*}{9}.
L The unit will activate the fax function.
4. The caller presses the start button to send a fax.
Changing the ring count in TAM/FAX mode
You can select from “2” (default), “3”, “4” or “TOLL
SAVER”. This setting can be changed by feature #06 or
feature 061 on page 47.
– “TOLL SAVER”: The unit answers after 2 rings when
new messages have been recorded, and after 4 rings
when there are no new messages. If you call your
unit from a remote location to listen to new messages
(page 45), you will know that there are no messages
when the unit rings for the 3rd time. You can then
hang up without being charged for the call.
4.7.2 Activating FAX ONLY mode
1 Make sure feature #77 is set to “FAX ONLY” (page
53) beforehand.
2 Press {AUTO ANSWER} repeatedly to display “FAX
ONLY MODE”.
L The display will show the ring count in FAX ONLY
mode. If you wish to change it, press {A} or {B}
repeatedly to display the desired setting, and
press {SET}.
L The {AUTO ANSWER} indicator turns ON.
How faxes are received
When receiving calls, the unit will automatically answer
all calls and only receive fax documents.
{SET}
{A}{B}
Note:
L The maximum incoming message recording time can
be changed (feature #10 or feature 062 on page 47).
How phone calls and faxes are received
When receiving calls, the unit works as an answering
machine and/or fax.
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
1. The caller calls your unit.
L The answering machine will answer the call.
2. The caller can leave a message after the greeting
message.
37
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4. Fax
4.8 Junk fax prohibitor
(preventing fax reception from
undesired callers)
If you subscribe to Call Display service (page 27), this
feature prevents fax reception from calls that do not
show caller information.
Additionally, the fax machine will not accept faxes
originated from numbers that match the ones on a
programmable junk fax prohibitor list.
Important:
L This feature does not work when manual
reception is performed.
4.8.1 Activating the junk fax prohibitor
1 Press {MENU} repeatedly to display “JUNK FAX
PROH.” i {>}
2 Press {A} or {B} repeatedly to select “ON”. i
{SET}
3 Press {MENU} to exit the program.
4.8.2 Storing undesired callers
You can register up to 10 undesired numbers from the
Call Display list (page 27) if you do not wish to receive
faxes from them.
1 Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2 Press {>} repeatedly to display “JUNK LIST SET”.
i {SET}
3 Press {A} or {B} repeatedly to display the item you
wish to prevent the fax reception from. i {SET}
4 Press {STOP} to exit the program.
To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”. i {SET}
3. Press {A} or {B} to display the item.
4. Press {MENU} to exit the program.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”. i {SET}
3. Press {MENU} to exit the list.
To erase an item from the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
38
2. Press {>} repeatedly to display “JUNK LIST
DISP.”. i {SET}
3. Press {A} or {B} repeatedly to display the desired
item. i {ERASE}
L To cancel erasing, press {STOP}, then press
{MENU}.
4. {SET} i {MENU}
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5. Distinctive Ring
5 Distinctive
Distinctive
Ring
Ring
5.1 Distinctive Ring service
When a call is made to one of your phone numbers, the
telephone company sends a ring pattern to your
telephone line to indicate which number the call is
intended for. By setting up this unit for Distinctive Ring,
you can make the fax machine automatically start fax
reception when a call comes to the fax number.
To use this service, you must subscribe to the
Distinctive Ring service offered by your local
telephone company. Consult your local telephone
company for availability.
5.2 Using two or more phone
numbers on a single telephone
line
5.2.1 Activating the Distinctive Ring
feature
5.3 Using three or more phone
numbers on a single telephone
line
You may wish to use three or more phone numbers for a
single telephone line. In order to distinguish which
number the call was addressed to, a different ring
pattern must be assigned for each number.
Example: Using three phone numbers
Telephone
number
Ring pattern
Use
012 1234
Standard ring
Personal
012 5678
Double ring
Business
012 9876
Triple ring
Fax
To use one phone number for the fax, program the ring
pattern assigned for the fax in feature #32 (page 39). In
the example, the ring pattern assigned for fax is a triple
ring, so you should program “C” (triple ring).
Ring pattern
Selection
Standard ring (one long ring)
{1} “A”
1st ring
2nd ring
Double ring (two short rings)
{MENU}
{2} “B”
{SET}
1 {MENU} i {#}{3}{1}
2 Press {1} to select “ON”.
L Press {0} to select “OFF”.
3 {SET} i {MENU}
How phone calls and faxes are received
If the incoming call is for the fax number, the fax machine
will ring with the assigned ring pattern and automatically
start fax reception.
If the incoming call is for the phone number:
– the fax machine will keep on ringing in TEL mode.
– the fax machine will record a voice message in
TAM/FAX mode.
– fax communication will be attempted in FAX ONLY
mode.
Note:
L Be sure to select a tone (Tone 1 to 3) as the cordless
handset ringer tone (feature 12 on page 48). If you
select a melody, you will not be able to distinguish
lines by their ringers.
1st ring
2nd ring
Triple ring (short-long-short
rings)
1st ring
2nd ring
Other triple ring (short-short-long
rings)
1st ring
{3} “C”
{4} “D”
2nd ring
Note:
L The default setting is {5} “B-D”. The fax will respond
to all calls with ring tone patterns “B”, “C” and “D”.
5.4 Programming the ring pattern
assigned for fax
1 Set feature #31 to “ON” (page 39).
2 {MENU} i {#}{3}{2}
3 Press {1} to {5} to select the ring pattern assigned
for fax. i {SET} i {MENU}
39
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6. Copy
6 Copy
Copying
To stop copying
6.1 Making a copy
Press {STOP}.
6.1.1 More copying features
1
To enlarge a document
1. Insert the document.
2. {COPY} i {>}
3. Press {A} repeatedly to select “150%” or “200%”.
i {START}
L The unit will enlarge the centre of the upper part
of the document. To make an enlarged copy of
the bottom of the document, turn the document
around, and then make a copy.
Example: 150% enlarged copy
Original document
Enlarged copy
A B
A B
{A}{B}{>}
{START}
{STOP}
C D
C D
{COPY}
1 Adjust the width of the document guides (1) to fit
the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution.
L If you select “STANDARD”, copying will be
performed using “FINE” mode.
To reduce a document
1. Insert the document.
2. {COPY} i {>}
3. Press {B} repeatedly to select “92%”, “86%” or
“72%”, then press {START}.
Setting
Recording
paper size
Original
document size
“100%”
(default)
Letter
Letter
“92%”
Letter
A4
“86%”
Letter
A4
“72%”
Letter
Legal
4 {COPY}
L If necessary, enter the number of copies (up to
20).
5 Press {START}, or wait for about 15 seconds.
L The unit will start copying.
Note:
L Any document which can be sent as a fax can also
be copied (page 33).
To select the resolution
Select the desired resolution according to the character
size.
– “FINE”: For small-sized characters.
– “SUPER FINE”: For very small-sized characters.
– “PHOTO”: For photographs, shaded drawings, etc.
Copying from memory (Quick scan feature)
This feature is helpful when you want to copy the
document, then remove it for other uses. To use this
feature, activate feature #34 (page 50) beforehand. The
default setting is OFF.
L If the document exceeds the memory capacity,
copying of the exceeded document will be cancelled
and this feature will be turned OFF automatically.
40
Note:
L If the image at the bottom of the document is not
copied when you copy a document that is the same
length as the recording paper, try 92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same order as
the original document pages.
1. Insert the document.
2. {COPY}
3. Enter the number of copies (up to 20).
4. Press {>} 2 times to display “COLLATE OFF”.
5. Press {A} or {B} repeatedly to display “COLLATE
ON”. i {START}
FG5642C-PFQX2641ZA-en.book Page 41 Thursday, June 29, 2006 11:36 AM
6. Copy
Example: Making 2 copies of a 4-page original
document
4
3
1
2
1
1
2
2
3
4
3
3
4
2
1
Collated pages
4
Uncollated pages
Note:
L The unit will store the documents into memory while
collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
41
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7. Answering Machine
7 Answering Machine
Greeting
7.1 Recording your greeting
message
The unit has a pre-recorded greeting message for
TAM/FAX mode. If you record your own greeting
message, it will be played instead of the pre-recorded
greeting message when a call is received.
The maximum recording time of your greeting message
is either 16 seconds (default) or 60 seconds. We
recommend you record a message of less than 12
seconds to make it easier to receive faxes.
Make sure feature #77 is set to “TAM/FAX” beforehand
(page 53).
call with your current greeting message, and then
hang up. Re-record your greeting message to inform
the caller that the unit will not record any incoming
messages.
To check the greeting message
Press {GREETING CHECK}.
L The unit will play the greeting message.
7.1.1 Erasing your recorded greeting
message
1 {GREETING CHECK}
L To cancel erasing, press {STOP}.
2 {ERASE}
Note:
L If you erase your TAM/FAX greeting message, the
pre-recorded greeting message will be played when
a call is received.
{MIC}
{ERASE}
{GREETING CHECK}
{STOP}
{GREETING REC}
1 {GREETING REC}
2 Within 10 seconds, press {GREETING REC}.
L A long beep will sound.
3 Speak clearly about 20 cm (8 inches) away from
{MIC}.
4 When finished recording, press {STOP}.
Note:
L You can change the maximum TAM/FAX greeting
message recording time to 60 seconds (feature #54
on page 51).
– If you change the setting to 60 seconds, we
recommend that you tell the caller in your
TAM/FAX greeting message to press *9 before
starting the fax transmission.
– If you change the setting from 60 seconds to 16
seconds, your current greeting message will be
deleted. The pre-recorded greeting message will
be played when a call is received.
L If you change the maximum recording time of
incoming messages to “GREETING ONLY” (feature
#10 or feature 062 on page 47), the unit will answer a
42
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7. Answering Machine
Incoming Messages
7.2 Listening to recorded
messages using the base unit
When the unit has recorded new voice messages:
– The {AUTO ANSWER} indicator will flash when auto
answer is turned ON.
– The total number of recorded messages will flash on
the base unit display.
7.2.1 To play back messages
Voice time/day stamp
During playback, the unit will announce the day of the
week and time that each message was recorded.
If you subscribe to Call Display service
During playback, you can call back the displayed name
or number using the base unit.
1. Press {MENU} during playback.
L The base unit stops playback.
L If you do not need to edit the telephone number,
skip to step 3.
2. Edit the telephone number (page 28).
3. {SP-PHONE}
AUTO ANSWER
7.2.3 Erasing recorded messages
To erase a specific message
Press {ERASE} while listening to the message you want
to erase.
To erase all messages
1. {ERASE}
2. Within 10 seconds, press {ERASE}.
{MENU}
{<}{>}
{ERASE}
{SP-PHONE} {STOP}
{PLAYBACK}
Press {PLAYBACK}.
L Only new messages will be played.
L After playing back all of the new messages, the
{AUTO ANSWER} indicator will stop flashing but will
remain lit up when auto answer is turned ON. If you
press {PLAYBACK} at this time, all the recorded
messages will be played.
7.3 Listening to recorded
messages using the cordless
handset
When the unit has recorded new voice messages:
– “New message” will be displayed on the cordless
handset display.
– The message alert indicator (1) will flash if the
message alert feature is activated (feature 0# on
page 53).
7.3.1 To play back messages
1
7.2.2 Useful features during playback
2
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the beginning of
the message, the previous message will be played.
L To play back a specific message, press {<} or {>}
and search for the message you want to listen to.
{<}{>}
{MENU}
{OFF}
To skip a message
Press {>} to play the next message.
1 {MENU}
L “Message play” is displayed.
To stop playback temporarily
Press {STOP}.
L If you press {PLAYBACK} within 1 minute, the unit
will resume playing the rest of the messages.
2 {Select} (soft key 2)
L The unit will announce the number of new
messages, and will play back the new messages.
43
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7. Answering Machine
L When you have no new messages, the cordless
handset plays back all messages.
3 Press {OFF} to end the operation.
Voice menu
If you do not press any buttons after the last message is
played back, the unit’s voice menu starts. Operate the
cordless handset by following the voice menu as
necessary.
7.3.3 Erasing recorded messages
To erase a specific message
Press {Erase} (soft key 2) or {*}{4} while listening to
the message you want to erase.
To erase all messages
Press {*}{5} while listening to a message.
Memo Message
7.3.2 Useful features during playback
To repeat a message
7.4 Leaving a message for others
or yourself
Press {1} or {<} while listening to the message.
L If pressed within the first 5 seconds of a message,
the previous message will be played.
You can record a voice memo to leave a private message
for yourself or someone else. Recorded messages are
treated as new messages.
To skip a message
Press {2} or {>} to play the next message.
To playback new messages
Press {4}.
L Only new messages are played back.
To playback all messages
Press {5}.
L All messages are played back.
To stop playback temporarily
Press {9}.
L To resume operation, press a command key within
15 seconds; otherwise the voice menu will start.
To turn OFF the auto answer setting
Press {0}.
L The receiving mode will be set to TEL mode.
To turn ON the auto answer setting
Press {8}.
L When auto answer is turned ON, the receiving mode
will be set to FAX ONLY or TAM/FAX mode,
depending on the setting of feature #77 (page 53).
If you have subscribed to a Call Display service
During playback, you can call back the displayed name
or number using the cordless handset.
1. Press {Select} (soft key 2) during playback.
L The cordless handset stops playback.
L If you do not need to edit the telephone number,
skip to step 3.
2. Edit the telephone number (page 28).
3. {Call} (soft key 2)
44
1 {MEMO}
L A long beep will sound.
2 Speak clearly about 20 cm (8 inches) away from
{MIC}.
3 To stop recording, press {STOP}.
Note:
L If you record for over 3 minutes, the unit will stop
recording.
FG5642C-PFQX2641ZA-en.book Page 45 Thursday, June 29, 2006 11:36 AM
7. Answering Machine
Remote Operation
Key
Remote command
{1}
Repeats a message (during
playback)*1
Important:
L Program the remote operation ID beforehand
(feature #11 or feature 063 on page 48).
L Set the unit to TAM/FAX mode before going out
(page 37).
L Use a touch tone telephone for remote
operations.
{2}
Skips a message (during playback)
{4}
Plays new messages
{5}
Plays all messages
{9}
Stops current operation*2
{0}
Turns OFF auto answer setting
7.5.1 Summary of remote operation
{*}{4}
Erases a specific message (during
playback)
{*}{5}
Erases all messages
{#}
Skips the greeting message
7.5 Operating from a remote
location
1 Call your unit.
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
3 When there are new recorded messages
L The voice guide will tell you the number of new
messages and they will be played automatically.
When there are no new messages
L The unit will announce there are no new
messages and all the recorded messages will be
played back.
4 To end remote operation press {9}, then hang up.
Note:
L When the voice memory is full, the unit will announce
the memory is full after playing back the recorded
messages. Erase any unnecessary messages.
L The unit will announce the remaining recording time
after playback, if it is less than 3 minutes.
*1 If pressed within the first 5 seconds of a message,
the previous message will be played.
*2 To resume operation, press a command key within
15 seconds; otherwise the voice menu will start.
To turn ON the auto answer setting
1. Call your unit and let it ring 10 rings.
L The answering machine will temporarily answer
the call.
2. Enter the remote operation ID during or after the
greeting message.
L A long beep will sound, and the receiving mode
will be set to TAM/FAX.
3. Press {9}, then hang up the handset.
Voice menu
During remote operation, the unit’s voice menu prompts
you to press {1} to perform a specific operation, or press
{2} to listen to more available operations.
Operations are presented by voice menu in the following
order:
– Plays back all messages
– Plays back new messages
– Records a message
– Erases all messages
Note:
L If you do not press any dial keys within 10 seconds
after a voice menu prompt, the unit disconnects your
call.
7.5.2 Remote operation using remote
commands
1 Call your unit.
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
3 Enter a remote command.
Note:
L When you press a key, press firmly.
45
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8. Programmable Features
8 Programmable
Features
(Base unit)
Features
Features (Cordless handset)
8.1 Base unit programming
8.2 Cordless handset
programming
1
{MENU}
{MENU}
{OFF}
{SET}
1 {MENU}
2 Press {#} and the 2-digit code.
3 Press the desired command to display the desired
setting.
L This step may be slightly different depending on
the feature.
1 {MENU}
2 Press the code number ({0} to {9} and {#}).
3 Press the desired command to display the desired
setting.
L This step may be slightly different depending on
the feature.
4 {SET} i {MENU}
Note:
L To exit programming, press {MENU} at any time.
4 {Save} (soft key 1) i {OFF}
Note:
L To exit programming, press {OFF} at any time.
Features
46
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8. Programmable Features
8.3 Basic features
*1 When this setting is changed using the base unit, the setting for the cordless handset will also be changed, and
vice versa.
Feature
Feature code
Selection
Setting the quick setup
{#}{0}{0}
{1} “TAM/FAX” (default)
{2} “DIST. RING”
{3} “TEL ONLY”
{4} “FAX ONLY”
See page 17 for details.
Setting the date and
time
{#}{0}{1}
Enter the date and time using the dial keypad. See page 19 for
details.
Setting your logo
{#}{0}{2}
Enter your logo using the dial keypad. See page 20 for details.
Setting your fax
number
{#}{0}{3}
Enter your fax number using the dial keypad. See page 21 for
details.
Printing a confirmation
report
{#}{0}{4}
{0} “OFF”: Confirmation reports will not be printed.
{1} “ON”: A confirmation report will be printed after every fax
transmission.
{2} “ERROR” (default): A confirmation report will be printed only
when a fax transmission fails.
Changing the ring
count in FAX ONLY
mode
{#}{0}{6}
{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
Note:
L Set feature #77 to “FAX ONLY” (page 53) beforehand.
Changing the ring
count in TAM/FAX
mode*1
Base unit:
{#}{0}{6}
{0} “TOLL SAVER”
{2} “2” (default)
{3} “3”
{4} “4”
See page 37 for details.
Note:
L Set feature #77 to “TAM/FAX” (page 53) beforehand.
Changing the maximum
recording time for
incoming messages*1
Cordless
handset:
{0}{6}{1}
{0} “Toll saver”
{2} “2” (default)
{3} “3”
{4} “4”
See page 37 for details.
Base unit:
{#}{1}{0}
{0} “GREETING ONLY”: The unit plays the greeting message but
does not record any incoming messages.
{1} “1 MIN”: 1 minute
{2} “2 MIN”: 2 minutes
{3} “3 MIN” (default): 3 minutes
Cordless
handset:
{0}{6}{2}
{0} “Greeting only”: The unit plays the greeting message but
does not record any incoming messages.
{1} “1min”: 1 minute
{2} “2min”: 2 minutes
{3} “3min” (default): 3 minutes
47
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8. Programmable Features
Feature
Feature code
Selection
Setting the remote
operation ID*1
Base unit:
{#}{1}{1}
1. {MENU} i {#}{1}{1}
2. Enter a 2-digit number (00–99).
L The default ID is “11”.
3. {SET} i {MENU}
Cordless
handset:
{0}{6}{3}
1. {MENU} i {0}{6}{3}
2. Enter a 2-digit number (00–99).
L The default setting is “11”.
3. {Save} (soft key)i {OFF}
Setting the dialing
mode*1
Setting the ringer tone
for outside calls
48
Base unit:
{#}{1}{3}
If you cannot make calls, change this setting according to your
telephone line service.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
Cordless
handset:
{0}{5}{1}
{1} “Pulse”: For rotary pulse dial service.
{2} “Tone” (default): For tone dial service.
Base unit:
{#}{1}{7}
For the base unit ringer tone only:
{1} “TONE 1” (default)
{2} “TONE 2”
{3} “TONE 3”
Cordless
handset:
{1}{2}
For the cordless handset ringer tone only:
{1} “Tone 1” (default)
{2} “Tone 2”
{3} “Tone 3”
{4} “Melody 1”
{5} “Melody 2”
{6} “Melody 3”
{7} “Melody 4”
FG5642C-PFQX2641ZA-en.book Page 49 Thursday, June 29, 2006 11:36 AM
8. Programmable Features
8.4 Advanced features
*1 When this setting is changed using the base unit, the setting for the cordless handset will also be changed, and
vice versa.
Feature
Feature code
Selection
Setting the journal
report to print
automatically
{#}{2}{2}
{0} “OFF”: The unit will not print a journal report, but will keep a
record of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically
after every 30 new fax transmissions and receptions (page 32).
Sending documents
overseas
{#}{2}{3}
If you cannot send a fax overseas even if the number is correct
and the line is connected, activate this feature before sending the
fax.
This feature improves the reliability by reducing the transmission
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next
attempted fax transmission. After transmission, the unit will return
to the previous setting.
{2} “ERROR” (default): When the previous fax transmission fails
and you wish to re-send the document.
Note:
L Calling charges may be higher than usual.
Sending a fax at a
specified time
{#}{2}{5}
This feature allows you to take advantage of low-cost calling
hours offered by your telephone company. This feature can be set
up to 24 hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1. Insert the document.
2. If necessary, press {A} or {B} repeatedly to select the
desired resolution (page 32).
3. {MENU} i {#}{2}{5}
4. Press {1} to select “ON”. i {SET}
5. Enter the fax number. i {SET}
6. Enter the transmission start time.
L Press {*} to select “AM” or “PM”.
L If you select French for the language (feature #48 on page
51), the time is set using a 24 hour clock.
7. {SET} i {MENU}
Note:
L To cancel after programming, press {STOP} then {SET}.
Setting the callers list
to print automatically
{#}{2}{6}
{0} “OFF” (default): The callers list will not be printed
automatically, but the base unit will keep a record of the
information for the last 30 different callers.
{1} “ON”: The callers list will be printed automatically each time
the base unit logs 30 different callers (page 27).
Activating the
Distinctive Ring feature
{#}{3}{1}
{0} “OFF” (default)
{1} “ON”
See page 39 for details.
49
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8. Programmable Features
Feature
Feature code
Selection
Setting the ring pattern
for fax (Distinctive Ring
feature)
{#}{3}{2}
{1} “A”
{2} “B”
{3} “C”
{4} “D”
{5} “B-D” (default)
See page 39 for details.
Setting the time
adjustment
{#}{3}{3}
Using this feature, the unit’s date and time setting will be
automatically adjusted when caller information is received.
{0} “MANUAL”: Deactivates this features.
{1} “AUTO” (default): The date and time setting will be
automatically adjusted.
Setting the quick scan
{#}{3}{4}
This feature is helpful when you want to remove the document for
other uses, because the unit will release the document before
sending or copying.
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The unit will scan the document and store it into
memory first, then the unit will start sending or copying the
documents.
Note:
L If the document exceeds the memory capacity, sending of the
whole document or copying of the exceeded document will be
cancelled and this feature will be turned OFF automatically.
Receiving oversized
documents
{#}{3}{6}
If the size of the document sent by the other party is as large as
or larger than the recording paper, the unit can reduce the
document and print it. Select the desired reduction rate.
{1} “72%”
{2} “86%”
{3} “92%” (default)
{4} “100%”
Setting
Recording
paper size
Original
document size
“100%”
Letter
Letter
“92%” (default)
Letter
Letter
“86%”
Letter
A4
“72%”
Letter
Legal
Note:
L The information of the sending party is printed on the top of
each page. Therefore, even if the original document is the
same size as the recording paper, the document will be
divided into 2 sheets when printed at “100%”. Select “92%” to
print on 1 sheet.
50
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8. Programmable Features
Feature
Feature code
Selection
Changing the LCD
display contrast
Base unit:
{#}{3}{9}
For the base unit display contrast only:
{1} “NORMAL” (default)
{2} “DARKER”
Cordless
handset:
{0}{1}
For the cordless handset display contrast only:
{1} Level 1
{2} Level 2
{3} Level 3 (default)
{4} Level 4
{5} Level 5
{6} Level 6
{#}{4}{1}
If you wish to use an extension telephone (page 36) to receive
faxes, activate this feature and program the activation code.
{0} “OFF” (default)
{1} “ON”
Changing the fax
activation code
1. {MENU} i {#}{4}{1}
2. Press {1} to select “ON”. i {SET}
3. Enter your code from 2 to 4 digits, using 0-9, {*} and {#}.
L The default code is “;#9”.
4. {SET} i {MENU}
Setting the memory
reception alert
{#}{4}{4}
To alert you with a beeping sound when a received fax document
is stored into memory due to some existing problem.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear a beeping sound.
Note:
L The slow beeps will continue until you clear the printing
problem and make sure the unit is supplied with enough paper
to print the stored document.
Setting friendly
reception
{#}{4}{6}
To receive a fax automatically when you answer a call and hear a
fax calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax
reception.
Selecting the language
Base unit:
{#}{4}{8}
The display and reports will be in the selected language.
{1} “ENGLISH” (default): English is used.
{2} “FRENCH”: French is used.
Cordless
handset:
{0}{8}{1}
The display will be in the selected language.
{1} “English” (default): English is used.
{2} “Français”: French is used.
Base unit:
{#}{5}{0}
The voice guidance will be heard in the selected language.
{1} “ENGLISH” (default): English is used.
{2} “FRENCH”: French is used.
Cordless
handset:
{0}{8}{2}
The voice guidance will be heard in the selected language.
{1} “English” (default): English is used.
{2} “Français”: French is used.
{#}{5}{4}
{1} “16s” (default): Maximum recording time is 16 seconds.
{2} “60s”: Maximum recording time is 60 seconds.
See page 42 for details.
Selecting the voice
prompt*1
Changing the recording
time for your TAM/FAX
greeting message
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8. Programmable Features
Feature
Feature code
Selection
Setting the Call Waiting
Deluxe service*1
Base unit:
{#}{5}{7}
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: You can select call waiting options with the handset
when receiving a call.
See page 31 for details.
Note:
L After this feature is set to on, you can only use this option with
the cordless handset.
Cordless
handset:
{0}{5}{4}
{0} “Off” (default): Deactivates this feature.
{1} “On”: You can select call waiting options with the handset
when receiving a call.
See page 31 for details.
L After this feature is set to on, you can only use this option with
the cordless handset.
Copying phonebook
data from the base unit
to the cordless handset
{#}{5}{9}
{1} “1 ITEM” (default)
{2} “ALL ITEMS”
See page 26 for details.
Setting line mode
{#}{6}{2}
The line mode is preset to “B” and generally should not be
adjusted. If a change of the line mode setting is required by our
customer call centre or service personnel, change the line mode
to “A”.
{1} “A”
{2} “B” (default)
Setting the incoming
message monitor
{#}{6}{7}
To hear an incoming message (ICM) from the speaker when the
answering machine is recording the message.
{0} “OFF”
{1} “ON” (default)
Setting flash time*1
Base unit:
{#}{7}{2}
The flash time depends on your telephone exchange or host PBX.
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “110ms”
{7} “100ms”
{8} “90ms”
Note:
L If the unit is connected via a PBX, this setting may need to be
changed in order for PBX functions (transferring a call, etc.) to
work correctly. Consult your PBX supplier for the correct
setting.
Cordless
handset:
{0}{5}{2}
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “110ms”
{7} “100ms”
{8} “90ms”
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8. Programmable Features
Feature
Feature code
Selection
Setting the connecting
tone
{#}{7}{6}
If you often have trouble when sending faxes, this feature allows
you to hear connecting tones: fax tone, ring back tone and busy
tone. You can use those tones to confirm the status of the other
party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
Note:
L If the ring back tone continues, the other party’s machine may
not be a fax machine or may have run out of paper. Check with
the other party.
L The connecting tone volume cannot be adjusted.
Changing the receiving
mode in the AUTO
ANSWER setting
{#}{7}{7}
{1} “TAM/FAX” (default): Telephone Answering Machine/Fax
mode (page 37)
{2} “FAX ONLY”: Fax only mode (page 37)
Resetting advanced
features to their default
settings (Base unit
only)
{#}{8}{0}
{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1. {MENU} i {#}{8}{0}
2. Press {1} to select “YES”. i {SET} i {SET} i
{MENU}
Note:
L The cordless handset flash time (feature 052 on page 52) and
Call Waiting Deluxe service (feature 054 on page 52) will also
be reset.
L The language setting (feature #48 on page 51) and the voice
prompt (feature #50 on page 51) will not be reset.
8.5 Other features (Cordless handset only)
Feature
Feature code
Selection
Setting the message
alert
{0}{#}
You can select whether or not the message indicator on the
cordless handset will flash when new messages have been
recorded (page 43).
{0} “Off” (default)
{1} “On”
Note:
L The message indicator will not flash for new messages while
the cordless handset is in use.
L Battery performance may be shortened when using this
feature (page 17).
Registering the
cordless handset
{0}{0}
See page 55 for details.
Setting the key tone
{0}{2}
You can select whether or not key tones are heard when keys are
pressed. Includes confirmation tones and error tones.
{0} “Off”
{1} “On” (default)
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8. Programmable Features
Feature
Feature code
Selection
Setting auto talk feature
{0}{3}
This feature allows you to answer a call by lifting the cordless
handset off the base unit or charger without pressing {TALK} or
{SP-PHONE}.
{0} “Off” (default)
{1} “On”
Changing the ringer
volume
{1}{1}
{0} Off
{1} Low
{2} Medium
{3} High (default)
See page 18 for details.
Setting the ringer
indicator colour
{1}{4}
{1} “Colour1” (default): Amber
{2} “Colour2”: Green
{3} “Colour3”: Red
{4} “Multicolour”
Setting the voice
enhancer feature
{5}
{0} “Off” (default)
{1} “On”
See page 22 for details.
Copying one
phonebook item (from
the cordless handset to
the base unit or another
cordless handset)
{#}{1}
See page 26 for details.
Copying all the
phonebook items (from
the cordless handset to
the base unit or another
cordless handset)
{#}{2}
See page 26 for details.
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9. Option
9 Option handset Registration
Cordless
9.1 Re-registering the cordless
handset
The included cordless handset and base unit are
preregistered. If for some reason the cordless handset is
not registered to the base unit, register the cordless
handset. Only one cordless handset can be registered at
a time.
Important:
L Make sure the base unit and the cordless
handset are near each other and not being used.
1 Cordless handset:
{MENU} i {0}{0}
2 Base unit:
1. Press and hold {LOCATOR} until “HS1
REGISTRATION” is displayed.
2. If necessary, press {A} or {B} repeatedly to
select the desired extension number. i {SET}
3 Cordless handset:
Press {OK} (soft key), then wait until the cordless
handset beeps.
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10. Help
10 Help
10.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on the
confirmation and journal reports (page 32).
Message
COMMUNICATION ERROR
Code
40-42
46-72
FF
Cause & Solution
L A transmission or reception error occurred. Try
again or check with the other party.
43
44
L A line problem occurred. Connect the telephone line
cord to a different jack and try again.
L An overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 49).
DOCUMENT JAMMED
-----
L Remove the jammed document (page 66).
ERROR-NOT YOUR UNIT
53
54
59
70
L A transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
JUNK FAX PROH. REJECT
-----
L The junk fax prohibitor feature of this unit rejected
fax reception.
MEMORY FULL
-----
L The memory is full of received documents due to a
lack of recording paper, a lack of ink film or a
recording paper jam. Install paper (page 13), install
ink film (page 11) or remove the jammed paper
(page 65).
NO DOCUMENT
-----
L The document was not fed into the unit properly. Reinsert the document and try again.
OTHER FAX NOT RESPONDING
-----
L The other party’s fax machine is busy or has run out
of recording paper. Try again.
L The other party’s fax machine rang too many times.
Send the fax manually (page 32).
L The other party’s machine is not a fax machine.
Check with the other party.
L The number you dialed is not in service.
PRESSED THE STOP KEY
-----
L {STOP} was pressed, and fax transmission or
reception was cancelled.
OK
-----
L Fax transmission or reception was successful.
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10. Help
10.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
10.2.1 Base unit
Display
Cause & Solution
“BACK COVER OPEN”
L The back cover is open. Close the back cover firmly.
“CALL SERVICE”
L There is something wrong with the unit. Contact our service personnel.
“CHECK DOCUMENT”
L The document was not fed into the unit properly. Re-insert the document. If
misfeeding occurs frequently, clean the document feeder rollers (page 67)
and try again.
L The document is longer than 600 mm (235/8"). Press {STOP} to remove the
document. Divide the document into two or more sheets, and try again.
“CHECK FILM”
L The ink film is empty. Replace the ink film with a new one (page 11).
L The ink film is not installed. Install it (page 11).
L The ink film is slack or creased. Tighten it (see step 5 on page 11).
“CHECK PAPER”
L The recording paper is not installed or the unit has run out of paper. Install
paper and press {SET} to clear the message.
L The recording paper was not fed into the unit properly (page 66). Re-install
paper (page 13) and press {SET} to clear the message.
L The recording paper has jammed near the recording paper entrance.
Remove the jammed paper (page 65) and press {SET} to clear the
message.
“ERROR!!”
L The cordless handset tried to copy phonebook items (page 26) but the copy
has been stopped.
“FAX IN MEMORY”
L See the other displayed message instructions to print out the document.
Received documents are stored in memory due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 65). You will lose all faxes
in memory if the power is removed. Check with power connected.
“FAX MEMORY FULL”
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 65). You will lose all faxes
in memory if the power is removed. Check with power connected.
L When performing memory transmission, the document being stored
exceeded the memory capacity of the unit. Send the entire document
manually.
“FILM EMPTY”
L The ink film is empty. Replace the ink film with a new one (page 11).
L The ink film is slack. Tighten it (see step 5 on page 11) and install again.
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
“FILM NEAR EMPTY”
L The remaining ink film is low. Prepare a new ink film (page 7).
“INCOMPLETE”
L The phonebook copy stopped because the destination cordless handset
was out of range. Press {STOP} to clear the message.
“MEMORY FULL”
L When making a copy, the document being stored exceeded the memory
capacity of the unit. Press {STOP} to clear the message. Divide the
document into sections.
“MESSAGE FULL”
L There is no room left in memory to record voice messages. Erase
unnecessary messages (page 43, 44).
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10. Help
Display
Cause & Solution
“MODEM ERROR”
L There is something wrong with the unit’s modem. Contact our service
personnel.
“NO FAX REPLY”
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“NO ITEMS STORED”
L You tried to copy your phonebook items to the cordless handset, but your
phonebook was empty.
“OPEN
CHECK
“OPEN
CHECK
CABINET
FILM SLACK”
CABINET
FILM TYPE”
L Please use genuine Panasonic replacement film (page 7).
L The ink film is slack. Tighten it (see step 5 on page 11).
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
“PAPER JAMMED”
L A recording paper jam occurred. Remove the jammed paper (page 65).
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
“PHONEBOOK FULL”
L There is no space to store new items in the phonebook. Erase unnecessary
items (page 25).
L The phonebook memory of the cordless handset is already full, or became
full when copying phonebook items. Copying was stopped. Press {STOP}
to exit the mode. Erase other stored items in the cordless handset
phonebook (page 25), then try again.
“PLEASE WAIT”
L The unit is checking that there is no slack or crease in the ink film. Wait for
a moment while the check is completed.
“RECORDING ERROR”
L You recorded your greeting message or memo message less than 1 second
in length and recording has failed. Try again.
“REDIAL TIME OUT”
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“REMOVE DOCUMENT”
L The document is jammed. Remove the jammed document (page 66).
L Press {STOP} to eject the jammed paper.
“SERIAL ERROR”
L There is something wrong with the unit and the base unit will not work.
Contact our service personnel.
“TRANSMIT ERROR”
L A transmission error occurred. Try again.
L If you are sending a fax overseas, try the following:
– Make sure the other party’s number is a fax number.
– Use the overseas transmission mode (feature #23 on page 49).
– Add 2 pauses at the end of the telephone number or dial manually.
“UNIT OVERHEATED”
L The unit is too hot. Stop using the unit for a while and let the unit cool down.
10.2.2 Cordless handset
Display
Cause & Solution
“Busy”
L The called base unit or another cordless handset is in use.
“Error!!”
L When you tried to register the cordless handset, the cordless handset and
the base unit could not link for some reason, such as interference from
electrical appliances. Move the cordless handset and the base unit away
from the electrical appliances and try again.
“---Incomplete--Phonebook full”
L The destination unit’s phonebook memory is full. Erase unnecessary items
from the destination unit’s phonebook (page 25).
“No items stored”
L Your phonebook or redial list is empty.
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10. Help
Display
Cause & Solution
“No link to base.
Move closer to base,
try again.”
L The cordless handset has lost communication with the base unit. Move
closer to the base unit, and try again.
L Confirm that the base unit’s power cord is plugged in.
L Raise the base unit antennas.
L The cordless handset’s registration may have been cancelled. Re-register
the cordless handset (page 55).
“Phonebook full”
L There is no space to store new items in the phonebook. Erase unnecessary
items (page 25).
“Please lift up
and try again.”
L A cordless handset button was pressed while the cordless handset was on
the base unit or charger. Lift the cordless handset and press the button
again.
“System is busy.
Please try again
later.”
L The cordless handset has lost communication with the base unit. Move
closer to the base unit and try again.
L Another user is listening to messages. Try again later.
Troubleshooting
10.3 When a function does not work, check here
10.3.1 Initial settings
Problem
Cause & Solution
I cannot hear a dial tone.
L If you used a splitter/coupler to connect the unit, remove the splitter/coupler
and connect the unit to the wall jack directly. If the unit operates properly,
check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known working
telephone. If the working telephone operates properly, contact our service
personnel to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
L The power cord or telephone line cord is not connected. Check the
connections.
L If you have connected the fax machine through a computer modem,
connect the fax machine directly to a telephone line jack.
I cannot make calls.
L The dialing mode setting may be wrong. Change the setting (feature #13 or
feature 051 on page 48).
The unit does not work.
L Make sure that the battery is installed correctly (page 14) and fully charge
it (page 16).
L Check the connections (page 15).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it (page 18).
10.3.2 General
Problem
Cause & Solution
The unit displays “PAPER
JAMMED” even though paper
is installed.
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
The unit displays “CHECK
PAPER” even though paper is
inserted.
L The paper is inserted halfway. Insert it correctly (page 66) and press {SET}
to clear the message.
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10. Help
Problem
Cause & Solution
The other party complains
they only hear a fax tone and
cannot talk.
L FAX ONLY mode is set. Tell the other party the number is only used for
faxes.
L Change the receiving mode to TEL mode (page 36) or TAM/FAX mode
(page 37).
L If you use a Distinctive Ring service, make sure you have set the same ring
pattern assigned by the telephone company (page 39).
{REDIAL} or {PAUSE} on the
base unit does not function
properly.
L If this button is pressed during dialing, a pause will be inserted. If pressed
immediately after a dial tone is obtained, the last number dialed will be
redialed.
The receiving mode does not
function properly.
L Distinctive Ring is set (feature #31 on page 49).
During programming, I
cannot enter the code or ID
number.
L All or part of the number is the same as another code or ID. Change the
number:
– remote operation ID (code): feature #11 or feature 063 on page 48.
– fax activation code: feature #41 on page 51.
The ink film runs out quickly.
L Even if there are only a few sentences, every page that comes out of the
machine is considered a full page.
L Turn OFF the following features:
– Confirmation report: feature #04 on page 47.
– Journal report: feature #22 on page 49.
– Callers list: feature #26 on page 49.
The unit beeps.
L The memory reception alert of feature #44 is ON (page 51), and the unit has
a document in memory. Press {STOP} to stop the beeps, then see the
displayed message instructions to solve the problem.
Whenever I try to retrieve my
voice mail messages, I am
interrupted by the fax tone.
L You are probably entering {*}{#}{9}. This is the default setting for the fax
activation code. If you use a voice mail service, turn the fax activation
feature OFF or reprogram the activation code (feature #41 on page 51).
The speakerphone is not
working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party, adjust the volume.
I cannot page the cordless
handset or base unit.
L The cordless handset is too far from the base unit.
The unit does not display the
caller’s name and/or
telephone number.
L You need to subscribe to a Call Display service.
L Other telephone equipment may be interfering with your phone. Disconnect
it and try again.
L Other electrical appliances connected to the same outlet may be interfering
with the Call Display information.
L Telephone line noise may be affecting the Call Display information.
L The caller requested not to send his/her information (page 27).
L If a call is being transferred to you, the caller information will not be
displayed.
The display exits the callers
list while viewing caller
information.
L Do not pause for over 1 minute on the cordless handset or 3 minutes on the
base unit while viewing.
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10. Help
10.3.3 Cordless handset
Problem
Cause & Solution
The cordless handset does
not work.
L Make sure that the battery is installed correctly (page 14) and fully charge
it (page 16).
L Clean the charge contacts and charge again (page 16).
L Unplug the base unit’s power cord to reset. Plug in, and try again.
The cordless handset does
not ring.
L The ringer volume is set to OFF. Adjust it (page 18).
Static, sound cuts in/out,
fades. Interference from other
electrical units.
L Move the cordless handset and the base unit away from other electrical
appliances.
L Move closer to the base unit.
L Raise the base unit antennas.
L Turn ON the clarity booster feature (page 22).
I cannot store an item in the
phonebook.
L You cannot store an item in the phonebook while the cordless handset is in
talk, speakerphone or intercom mode, or while listening to messages.
L Do not pause for over 1 minute while storing.
I cannot redial by pressing
{REDIAL}.
L If the last number dialed was more than 48 digits long, the number will not
be redialed correctly. Redial the number manually.
L The last number dialed may have been a remote function.
I charged the battery fully, but
68879 continues to flash, or
68889 are displayed.
L Clean the charge contacts and charge again (page 16).
L The battery may need to be replaced (page 14). If you install a new battery,
fully charge it (page 16).
I cannot receive documents
on the cordless handset.
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 65).
The cordless handset display
is blank.
L Fully charge the battery (page 16).
L Remove the battery for 30 seconds and replace it again.
I cannot have a conversation
using the headset.
L Make sure that the optional headset is connected properly (page 14).
L If “SP-phone” is displayed on the cordless handset, press {TALK} to
switch to the headset.
I cannot program items.
L While another user is listening to messages or the telephone answering
machine is answering a call, you cannot program. Try again later.
10.3.4 Fax – sending
Problem
Cause & Solution
I cannot send documents.
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
L The other party’s machine is not a fax machine. Check with the other party.
L The other party’s fax machine failed to answer the fax automatically. Send
the fax manually (page 32).
L The memory is full of received documents and the quick scan (feature #34
on page 50) is ON. Turn this feature OFF, and send the fax again.
I cannot send a fax overseas.
L Use the overseas transmission mode (feature #23 on page 49).
L Add 2 pauses at the end of the telephone number or dial manually.
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10. Help
Problem
Cause & Solution
The other party complains
that letters on their received
document are distorted or not
clear.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax transmission. Connect the unit to a line
that does not have these services.
L An extension telephone on the same line is occupying the line. Hang up the
extension telephone and try again.
L Try copying the document with this unit. If the copied image is clear, there
may be something wrong with the other party’s machine.
The other party complains
that black lines, white lines or
smudges appear on their
received document.
L The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 67). Please do not insert a document before correction fluid has dried
completely.
Documents frequently
misfeed.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 67).
10.3.5 Fax – receiving
Problem
Cause & Solution
I cannot receive documents.
L You may have subscribed to a voice mail service due to service packs
offered by your telephone company. Fax and voice message reception may
not be possible when voice mail is activated so we recommend you to:
– contact your telephone company and request to deactivate voice mail
service, or
– subscribe to a Distinctive Ring service (page 39).
L The ink film is empty. Replace the ink film with a new one (page 11).
I cannot receive documents
automatically.
L The receiving mode is set to TEL mode.
Change the receiving mode:
– TAM/FAX mode (page 37) or FAX ONLY mode (page 37).
L The time taken to answer the call is too long. Decrease the number of rings
in feature #06 or feature 061 (page 47).
L The greeting message is too long. Record a shorter message (page 42).
L Make sure that the Distinctive Ring of feature #31 is set properly (page 49).
If you do not subscribe to the Distinctive Ring service offered by your local
telephone company, this feature should be OFF.
The display shows
“CONNECTING.....”, but
faxes are not received.
L The receiving mode is set to FAX ONLY mode and the incoming call is not
a fax. Change the receiving mode:
– TAM/FAX mode (page 37) or TEL mode (page 36).
A blank sheet is ejected.
L If a blank sheet is ejected after the received document is printed out, the
size of the document sent by the other party is as large as, or larger than,
the recording paper, and the receiving reduction rate is not programmed
correctly. Program the proper rate in feature #36 (page 50).
L The other party placed the document in their fax machine facing the wrong
way. Check with the other party.
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10. Help
Problem
Cause & Solution
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement film. Refer to page 7 for further
details.
L The thermal head is dirty. Clean it (page 68).
L If documents can be copied properly, the unit is working normally. The other
party may have sent a faint document or there may be something wrong
with the other party’s machine. Ask them to send a clearer copy of the
document or to check their fax machine.
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with cotton and/or fibre content that is over 20%,
such as letterhead or resume paper.
Recording paper frequently
misfeeds.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 67).
Letters on the received
document are distorted.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax reception. Connect the unit to a line that
does not have these services.
I cannot receive documents
by pressing {*}{#}{9} on an
extension telephone.
L You must set remote fax activation to ON (feature #41 on page 51)
beforehand.
L You may have changed the remote fax activation code from {*}{#}{9}
(default setting). Verify the remote fax activation code (feature #41 on page
51).
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 65).
The other party complains
that they cannot send a
document.
L The receiving mode is set to TEL mode. Receive the document manually
(page 36) or change the receiving mode to TAM/FAX mode (page 37) or
FAX ONLY mode (page 37).
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 65).
I cannot select the desired
receiving mode.
L If you want to set TAM/FAX or FAX ONLY mode:
– select the desired mode using feature #77 (page 53), and press {AUTO
ANSWER} repeatedly until the desired mode is displayed.
L If you want to set TEL mode:
– press {AUTO ANSWER} repeatedly until “TEL MODE” is displayed.
10.3.6 Copying
Problem
Cause & Solution
The unit will not make a copy.
L The ink film is empty. Replace the ink film with a new one (page 11).
L You cannot make a copy during programming.
L You cannot make a copy during a telephone conversation.
A black line, white line or
smudge appears on the
copied document.
L The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 67). Please do not insert a document before correction fluid has dried
completely.
The copied image is
distorted.
L Adjust the width of the document guides to fit the actual size of the
document.
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10. Help
Problem
Cause & Solution
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement film. Refer to page 7 for further
details.
L The thermal head is dirty. Clean it (page 68).
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with a cotton and/or fibre content that is over
20%, such as letterhead or resume paper.
Original
ABC
Copy
Documents or recording
paper frequently misfeed.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 67).
10.3.7 Answering machine
Problem
Cause & Solution
I cannot listen to messages
from a remote location.
L Press the remote operation ID (code) correctly and firmly (feature #11 or
feature 063 on page 48).
L The unit is not in TAM/FAX mode. Change to TAM/FAX mode (page 45).
The other party complains
that they cannot leave a voice
message.
L You may have subscribed to a voice mail service due to service packs
offered by your telephone company. Fax and voice message reception may
not be possible when voice mail is activated so we recommend you to:
– contact your telephone company and request to deactivate voice mail
service, or
– subscribe to a Distinctive Ring service (page 39).
L The recording time is set to “GREETING ONLY”. Select “1 MIN”, “2 MIN”
or “3 MIN” (feature #10 or feature 062 on page 47).
L The memory is full. Erase unnecessary messages (page 43, 44).
L Make sure there is no other answering machine connected on the same
line.
I cannot operate the
answering machine with the
cordless handset.
L Someone is operating the answering machine.
L You are too far from the base unit. Move closer to the base unit.
The message indicator
flashes slowly.
L This is normal. New messages have been recorded. Listen to the new
messages (page 43) or turn the message alert OFF (feature 0# on page
53).
Call Display information does
not display during message
playback.
L The caller information will not be displayed if a message is recorded by
using {MEMO} (page 44).
10.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L If delayed transmission (feature #25 on page 49) is programmed and a power failure prevents the document from
being sent at the set time, the document will be sent after power is restored.
L If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will
be printed stating which documents in memory have been erased.
64
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11. Maintenance
3 Turn the blue gear (5) in the direction of the arrow
11 Maintenance
Jams
11.1 Recording paper jams
until the ink film is tight (6) and at least one layer of
ink film is wrapped around the blue core (7).
11.1.1 When the recording paper has
jammed in the unit
The display will show the following.
PAPER JAMMED
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
5
1 Open the front cover (1), push the green button
(2), then open the back cover (3).
3
6
2
Correct
1
1 turn
Tight
2 Remove the jammed recording paper (4).
7
Incorrect
4
No ink film is wrapped around the blue core.
Slack/Crease
Reverse
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11. Maintenance
4 Close the back cover securely by pushing down on
the dotted area at both ends (8), then close the
front cover securely (9).
8
11.2 Document jams
1 Open the front cover. Remove the jammed
document carefully (1).
1
9
5 Install the paper tray (page 12), then insert the
recording paper gently (page 13).
11.1.2 When the recording paper was not
fed into the unit properly
The display will show the following.
CHECK PAPER
Remove the recording paper and straighten. Insert the
paper, then press {SET} to clear the message.
{SET}
66
2 Close the front cover securely.
Note:
L Do not pull out the jammed paper forcibly before
opening the front cover.
FG5642C-PFQX2641ZA-en.book Page 67 Thursday, June 29, 2006 11:36 AM
11. Maintenance
Cleaning
11.3 Document feeder/recording
paper feeder/scanner glass
cleaning
Clean the document feeder/recording paper
feeder/scanner glass when:
– Documents or recording paper frequently misfeed.
– Smudges or black/white lines appear on the original
document when sending or copying.
Caution:
L Do not use paper products, such as paper
towels or tissues.
5
4
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
6
4
4 Clean the recording paper feeder roller (7) with a
cloth moistened with isopropyl rubbing alcohol, and
let all parts dry thoroughly.
7
1 Disconnect the power cord and the telephone line
cord.
2 Open the front cover (1), push the green button
(2), then open the back cover (3).
3
2
5 Close the back cover securely by pushing down on
1
the dotted area at both ends (8), then close the
front cover securely (9).
8
3 Clean the document feeder rollers (4) and rubber
flap (5) with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry thoroughly.
Clean the scanner glass (6) with a soft, dry cloth.
9
6 Install the paper tray (page 12), then insert the
recording paper gently (page 13).
7 Connect the power cord and the telephone line cord.
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11. Maintenance
11.4 Thermal head cleaning
If smudges or black/white lines appear on a
copied/received document, check whether there is dust
on the thermal head. Clean the thermal head to remove
the dust.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and do not
touch the thermal head directly.
5
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
5 Re-install the ink film and close the covers (see step
4 to 7 on page 11).
6 Install the paper tray (page 12), then insert the
1 Disconnect the power cord and the telephone line
cord.
7 Connect the power cord and the telephone line cord.
2 Open the front cover (1), push the green button
(2), then open the back cover (3).
3
2
1
3 Remove the ink film (4).
4
4 Clean the thermal head (5) with a cloth moistened
with isopropyl rubbing alcohol, and let it dry
thoroughly.
68
recording paper gently (page 13).
FG5642C-PFQX2641ZA-en.book Page 69 Thursday, June 29, 2006 11:36 AM
12. General Information
12 General
Printed
Repor
Information
ts
Specifications
12.1 Reference lists and reports
(Base unit only)
12.2 Specifications
You can print out the following lists and reports for your
reference:
– “SETUP LIST”
– “PHONEBOOK LIST”
– “JOURNAL REPORT”
– “PRINTER TEST”
L If the test print has smudges, blurred points or
lines, clean the thermal head (page 68).
– “BROADCAST LIST”
– “CALLER’S LIST”
{SET}
{MENU}
{<}{>}
{STOP}
1 Press {MENU} repeatedly to display “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the desired
item. i {SET}
L To stop printing, press {STOP}.
3 {MENU}
12.2.1 Base unit
■ Applicable lines:
Public Switched Telephone Network
■ Document size:
Max. 216 mm (81/2") in width, Max. 600 mm (235/8") in
length
■ Effective scanning width:
208 mm (83/16")
■ Effective printing width:
Letter: 208 mm (83/16")
■ Transmission speed*1:
Approx. 15 s/page*2
■ Scanning density:
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) (standard
resolution)
7.7 lines/mm (196 lines/inch) (fine/photo resolution)
15.4 lines/mm (392 lines/inch) (super fine resolution)
■ Photo resolution:
64 levels
■ Scanner type:
Contact Image Sensor
■ Printer type:
Thermal Transfer on plain paper
■ Data compression system:
Modified Huffman (MH), Modified READ (MR)
■ Modem speed:
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
■ Operating environment:
5 °C – 35 °C (41 °F – 95 °F), 20 % – 80 % RH (Relative
Humidity)
■ Frequency:
5.76 GHz – 5.84 GHz
■ RF (Radio Frequency) power output level:
200 mW (max.)
■ Dimensions:
Approx. height 106 mm × width 374 mm × depth 200 mm
(43/16" × 143/4" × 77/8")
■ Mass (Weight):
Approx. 2.5 kg (5.5 lb.)
■ Power consumption:
Standby: Approx. 5 W
Transmission: Approx. 15 W
Reception: Approx. 40 W (When receiving a 20 % black
document)
Copy: Approx. 40 W (When copying a 20 % black
document)
Maximum: Approx. 135 W (When copying a 100 % black
document)
■ Power supply:
120 V AC, 60 Hz
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12. General Information
■ Fax memory capacity*3:
Transmission: Approx. 25 pages
Reception: Approx. 28 pages
(Based on the ITU-T No. 1 Test Chart in standard
resolution.)
■ Voice memory capacity*4:
Approx. 15 minutes of recording time including greeting
messages
*1 Transmission speed depends on the contents of the
pages, resolution, telephone line conditions and
capability of the other party’s machine.
*2 Transmission speed is based on the ITU-T No. 1 Test
Chart with original mode. If the capability of the other
party’s machine is inferior to your unit, the
transmission time may be longer.
*3 If an error occurs during fax reception, such as a
paper jam or if the recording paper runs out, the fax
and subsequent faxes will be retained in memory.
*4 Recording time may be reduced by the calling party’s
background noise.
Note:
L The accuracy of the clock is approximately ±60
seconds a month.
–
L
L
L
L
L
L
ITU-T No. 1 Test Chart
L
Extremely smooth or shiny paper, or paper that is
highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such as tabs
or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolour, scorch or
emit dangerous fumes near 200 °C (392 °F),
such as vellum paper. These materials may
transfer onto the fusing roller and cause damage.
– Moist paper
Some paper only accepts print on one side. Try using
the other side of the paper if you are not happy with
the print quality or if misfeeding occurs.
For proper paper feeding and best print quality, we
recommend using long-grained paper.
Do not use paper of different types or thickness at the
same time. This may cause paper jams.
Avoid double-sided printing.
Do not use paper printed from this unit for doublesided printing with other copiers or printers. This may
cause paper jams.
To avoid curling, do not open paper packs until you
are ready to use the paper. Store unused paper in
the original packaging, in a cool and dry location.
This unit is designed for using “Letter” size paper.
Please do not use “A4” size paper in this unit.
12.2.2 Cordless handset
■ Operating environment:
5 °C – 40 °C (41 °F – 104 °F)
■ Frequency:
5.76 GHz – 5.84 GHz
■ RF (Radio Frequency) power output level:
200 mW (max.)
■ Dimensions:
Approx. height 173 mm × width 48 mm × depth 33 mm
(613/16" × 17/8" × 15/16")
Note:
L Design and specifications are subject to change
without notice.
L The pictures and illustrations in these instructions
may vary slightly from the actual product.
■ Mass (Weight):
Approx. 170 g (0.37 lb.)
■ Power supply:
Ni-MH battery (3.6 V, 830 mAh)
■ Security codes:
520,000
Recording paper specifications
12.2.3 Charger unit
Recording paper size:
Letter: 216 mm × 279 mm (81/2" × 11")
Recording paper weight:
60 g/m2 to 90 g/m2 (16 lb. to 24 lb.)
■ Operating environment:
5 °C – 40 °C (41 °F – 104 °F)
■ Dimensions:
Approx. height 51 mm × width 88 mm × depth 100 mm
(2" × 315/32" × 315/16")
Note for recording paper:
L Do not use the following types of paper:
– Paper with cotton and/or fibre content that is over
20 %, such as letterhead paper or paper used for
resumes
■ Mass (Weight):
Approx. 94 g (0.21 lb.)
■ Power consumption:
Standby: Approx. 0.8 W
Maximum: Approx. 3.6 W
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12. General Information
■ Power supply:
AC adaptor (120 V AC, 60 Hz)
71
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12. General Information
Limited Warranty
12.3 Limited Warranty
Panasonic Canada Inc.
5770 Ambler Drive, Mississauga, Ontario L4W 2T3
PANASONIC PRODUCT – LIMITED WARRANTY
Panasonic Canada Inc. warrants this product to be free from defects in material and workmanship and agrees
to remedy any such defect for a period as stated below from the date of original purchase.
Facsimile Product – One (1) year, parts and labour
LIMITATIONS AND EXCLUSIONS
This warranty does not apply to products purchased outside Canada or to any product which has been
improperly installed, subjected to usage for which the product was not designed, misused or abused, damaged
during shipping, or which has been altered or repaired in any way that affects the reliability or detracts from the
performance, nor does it cover any product which is used commercially. Dry cell batteries, toner cartridge /
drum unit and ink / print cartridges are also excluded from coverage under this warranty. Rechargeable
batteries are warranted for ninety (90) days from date of original purchase.
This warranty is extended to the original end user purchaser only. A purchase receipt or other proof of date
of original purchase is required before warranty service is performed.
THIS EXPRESS, LIMITED WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE.
IN NO EVENT WILL PANASONIC CANADA INC. BE LIABLE FOR ANY SPECIAL, INDIRECT OR
CONSEQUENTIAL DAMAGES.
In certain instances, some jurisdictions do not allow the exclusion or limitation of incidental or consequential
damages, or the exclusion of implied warranties, so the above limitations and exclusions may not be
applicable.
WARRANTY SERVICE
FOR PRODUCT OPERATION ASSISTANCE, please contact:
Our Customer Care Centre:
Telephone #:
1-800 #:
Fax #:
Email link:
(905) 624-5505
1-800-561-5505
(905) 238-2360
“Contact Us” on www.panasonic.ca
FOR PRODUCT REPAIRS, please locate your nearest Authorized Servicentre at www.panasonic.ca :
Link : “ServicentresTM locator” under “Customer support”
IF YOU SHIP THE PRODUCT TO A SERVICENTRE
Carefully pack and send prepaid, adequately insured and preferably in the original carton.
Include details of the defect claimed, and proof of date of original purchase.
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12. General Information
Important information
12.4 Important information
SAFETY PRECAUTIONS
This unit may only be connected to electrical
outlets that supply 120 V AC.
NOTICE:
This equipment meets the applicable Industry
Canada Terminal Equipment Technical
Specifications. This is confirmed by the
registration number. The abbreviation, “IC:”,
before the registration number signifies that
registration was performed based on a
Declaration of Conformity indicating that
Industry Canada technical specifications were
met. It does not imply that Industry Canada
approved the equipment.
And, the term “IC:” signifies that Industry
Canada radio technical specifications were
met.
Before installing this equipment, users should
ensure that it is permissible to be connected to
the facilities of the local telecommunications
company. The equipment must also be
installed using an acceptable method of
connection. The customer should be aware
that compliance with the above conditions
may not prevent degradation of service in
some situations.
Repairs to certified equipment should be
coordinated by a representative designated
by the supplier. Any repairs or alterations
made by the user to this equipment, or
equipment malfunctions, may give the
telecommunications company cause to
request the user to disconnect the
equipment.
Users should ensure, for their own protection,
that the electrical ground connections of the
power utility, telephone lines and internal
metallic water pipe system, if present, are
connected together. This precaution may be
particularly important in rural areas.
CAUTION:
Users should not attempt to make such
connections themselves, but should contact
the appropriate electric inspection authority,
or electrician, as appropriate.
NOTICE:
The Ringer Equivalence Number (REN)
assigned to each terminal device provides an
indication of the maximum number of
terminals allowed to be connected to a
telephone interface. The termination on an
interface may consist of any combination of
devices subject only to the requirement that
the sum of the Ringer Equivalence Numbers
of all the devices does not exceed 5.
The Ringer Equivalence Number of This Unit:
(found on the rear of the unit)
Operation is subject to the following two
conditions:
(1) This device may not cause harmful
interference, and (2) this device must accept
any interference received, including
interference that may cause undesired
operation.
Privacy of communications may not be
ensured when using this phone.
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13. Index
13. Index
13.1 Index
#
#00 Quick Setup: 17
#01 Date and time: 19
#02 Your logo: 20
#03 Your fax number: 21
#04 Confirmation report: 32
#06 FAX ring count: 47
#06 TAM ring count: 37
#10 Caller’s recording time: 47
#11 Remote operation ID: 48
#13 Dialing mode: 48
#17 Ringer tone: 48
#1 Copying one phonebook item: 26, 54
#22 Automatic journal report: 32
#23 Overseas mode: 49
#25 Delayed send: 49
#26 Automatic callers list: 49
#2 Copying all the phonebook items: 26, 54
#31 Distinctive Ring: 39
#32 Fax ring pattern: 39
#33 Time adjustment: 50
#34 Quick scan: 32, 40
#36 Receiving reduction: 50
#39 LCD display contrast: 51
#41 Fax activation code: 51
#44 Memory reception alert: 51
#46 Friendly reception: 51
#48 Change language: 51
#50 Voice prompt: 51
#54 Greeting time: 51
#57 Call Waiting Deluxe service: 52
#59 Copy phonebook: 26
#62 Line mode: 52
#67 Incoming message monitor: 52
#72 Flash time: 52
#76 Connecting tone: 53
#77 Auto answer: 53
#80 Set default: 53
0# Message alert: 53
00 Cordless handset registration: 55
01 LCD display contrast: 51
02 Key tone: 53
03 Auto talk: 54
051 Dialing mode: 48
052 Flash time: 52
054 Call Waiting Deluxe service: 52
061 TAM ring count: 37
062 Caller’s recording time: 47
063 Remote operation ID: 48
081 Change language: 51
082 Voice prompt: 51
11 Ringer volume: 18
12 Ringer tone: 48
14 Ringer indicator colour: 54
5 Voice enhancer: 22, 54
A Accessories: 7
Paper tray: 12
74
Advanced features: 49
Auto answer setting: 53
Auto talk feature: 23, 54
B Basic features: 47
Battery
Charge: 16
Installation: 14
Replacement: 14
Booster: 22
BROADCAST LIST: 69
Broadcast transmission: 34
Button description
Base unit: 8
Cordless handset: 9
C Call Display
Calling back: 27
Storing: 29
CALLERS LIST: 27, 69
Caller’s recording time: 47
Call waiting Call Display: 27
Chain dial feature: 25
Character table: 20, 24
Cleaning: 67
Conference: 30
Confirmation report: 32
Connecting tone: 53
Connections: 15
Copy: 40
Collation: 40
Enlarge/Reduce: 40
Cordless handset
Locator: 29
Registration: 55
D Date and time: 19
Delayed transmission: 49
Dialing mode: 48
Display (Base unit)
Contrast: 51
Error messages: 57
Display (Cordless handset)
Contrast: 51
Error messages: 58
Distinctive Ring service: 39
Document size: 33
E Error messages: 56
Extension telephone: 36
F Fax activation code: 51
Fax number: 21
FAX ONLY mode: 35, 37
Flash time: 52
Friendly reception: 51
G Greeting message
TAM/FAX: 42
H Headset: 14
Help: 18
BASIC SETTINGS: 18
FG5642C-PFQX2641ZA-en.book Page 75 Thursday, June 29, 2006 11:36 AM
13. Index
CALL DISPLAY: 18
COPIER: 18
FAX SND/RCV: 18
FEATURE LIST: 18
REPORTS: 18
TAM OPERATION: 18
Hold: 22
I
Incoming message monitor: 52
Ink film: 11
Intercom: 29
J
Jams
Document: 66
Recording paper: 65
JOURNAL REPORT: 32, 69
Junk fax prohibitor: 38
K Key tone feature: 53
L Line mode: 52
Listening to recorded messages: 43, 45
Logo: 20
M Memo message: 44
Memory redial: 22
Message alert feature: 53
O One touch: 26
Overseas mode: 49
P Phonebook
Copying: 26
Making a phone call: 24
Sending faxes: 33
Storing: 24
PHONEBOOK LIST: 69
Power failure: 64
PRINTER TEST: 69
Programming: 46
Q Quick scan: 32, 40
Quick Setup: 17
R Receiving alert: 51
Receiving faxes
Automatically: 37
Manually: 36
Receiving reduction: 50
Recording
Greeting message: 42
Memo message: 44
Recording paper: 13, 70
Recording time
Incoming message: 47
TAM/FAX greeting: 51
Redialing
Base unit: 23, 32, 33
Cordless handset: 22
Redial list: 22
Registration: 55
Remote operation: 45
Remote operation ID: 48
Reports
Broadcast programming: 69
Broadcast sending: 34
Call Display: 69
Confirmation: 32
Journal: 32, 69
Phonebook: 69
Power down: 64
Printer test: 69
Setup: 69
Reset (Base unit): 53
Resolution: 40
Ring count
FAX ONLY (Base unit): 47
TAM/FAX (Base unit): 47
TAM ring count (Cordless handset): 47
Ringer tone
Base unit: 48
Cordless handset: 48
Ring pattern for Distinctive Ring: 39
S Sending faxes
Broadcast: 34
From memory: 32
Manually: 32
One touch: 33
Phonebook: 33
SETUP LIST: 69
Soft keys: 9
Storing
Broadcast: 34
One touch: 26
Phonebook: 24
T TAM/FAX mode: 35, 37
TEL mode: 35, 36
Time adjustment: 50
Toll saver: 37
Transferring a call: 30
V Voice enhancer: 22
Voice prompt: 51
Voice time/day stamp: 43
Volume
Base unit: 19
Cordless handset: 18
75
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Panasonic Canada Inc.
5770 Ambler Drive, Mississauga, Ontario L4W 2T3
www.panasonic.ca
1/2
PFQX2641ZA
CM0606NS0
PFQX2641ZA
CM0606NS0
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