User Manual

User Manual

EN

Dear Customer,

In buying this device you have chosen a quality product made by PHILIPS. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity).

Telephone book

In the telephone book of your machine, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

Short Dialling

You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial button and the number buttons.

You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies.

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your machine and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.

Symbols Used

Dangers

Warns about dangers for people, damage to the machine or other objects as well as possible loss of data.

Injuries or damage can result from improper handling.

Tips

This symbol designates tips that will help you to use your machine more effectively and easily.

2 Philips PPF 631 · 632

Installation Guide

Package Contents

Package Contents Primo · Voice

Device

ƒ

Telephone handset

Spiral cable for telephone handset

Paper tray

Mains cable with plug (country-specific)

Telephone cable with plug (country-specific)

User Manual

User manual with installation guide (not depicted)

Package Contents

Loading Paper

Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Preparing Paper

EN

Inserting Paper

1

Fold open the lever on the right beside the paper feed towards front.

2

Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets

(A4 · 80 g/m2).

3

Fold open the lever on the right beside the paper feed backward in order to enclose the paper.

Inserting Paper

Packing Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Attaching the Paper Tray

Attaching the Paper Tray

Insert the paper tray into the openings behind the paper feed mechanism.

Attaching the Paper Tray

Connecting the Handset

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket designated with the ) symbol.

Connecting the Handset

Inserting Paper

Paper Format

Before you can receive or copy documents, you must insert paper. Please use only suitable paper in the standard format

A4

(210 × 297 millimetre · preferably 80 g/m

2

). Observe the information in the technical data.

Installation Guide 3

EN

Connecting the Telephone Cable

Connecting the Telephone Cable

Connect the telephone cord to the device by inserting it in the socket designated with LINE (RJ-11-Connector). Insert the telephone plug into your telephone connection socket.

Connecting the Telephone Cable

PABX Systems 1

If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections

and additional devices, page 21).

Ireland

Two-pin

When connecting to the telephone line socket, use only a

two-pin

RJ-11-telephone cable (modular plug). The use of a four-pin cable may lead to the machine not functioning correctly.

Connecting the Power Cable

Mains Voltage at Setup Location

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the device. Connect the mains cable to the electrical socket.

Connecting the Power Cable

Selecting the Country

Setting the Country Correctly

Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country.

Consult your retailer.

Setting the Country

1

Use [ to select the country in which you are operating the machine.

2

Confirm with OK.

After this input, the machine prints another help page and checks the telephone line.

Entering Your Number

Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission

(= header).

Entering Your Number

1

Enter your number. Using # or * you can enter a plus sign.

2

Confirm with OK.

Entering Your Name

Entering Your Name

1

Enter your name. You can enter characters using the numeric keys (see button labels). Enter special characters using 0. Press the respective button several times until the desired character or special character appears on the display.

You can move the cursor using [. Use C to delete individual characters.

2

Confirm with OK.

After the input, the machine prints an overview of the functions.

Entering the Time and Date

Entering Time/Date

1

Enter the time, e.g. 1400 for 2 pm.

2

Enter the date (two digits each) e.g. 080607 for 8 June 2007.

3

Confirm with OK.

Help 2 · Initial Installation Process

You can restart the initial installation process any time. Press i and 2.

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the initial installation commences. Press i. Your device prints a help page.

Selecting the Language

1

Use [ to select the desired display language.

2

Confirm with OK.

4 Philips PPF 631 · 632

Overview

Overview of the Menu Functions

The following functions are available on your device.

There are two ways in which you can call functions:

Menu Navigation

Navigating in the menu:

Press OK or one of the two arrow keys [ to open the function menu. Page through

[

menu entries. Use OK to select a function. Press C to return to the previous menu level. Press STOP to close the menu and return to the starting mode.

Direct Loading

Calling functions directly:

You can call a menu function directly using the function number. Press OK and enter the appropriate function number using the numeric keypad. Confirm using OK. You will find the function number in the following list.

Help 6 · Function List

Press i and 6 to print a list of all functions and settings of your device.

5 Fax switch

51 Configuring Day Mode

51

Configuring day mode .............................. page 19

52 Configuring Night Mode

52

Configuring night mode ........................... page 19

53 Setting the timer

53

Setting the timer ....................................... page 19

54 Easylink

54

Easylink .................................................... page 22

55 Setting the Ring Tones

55

Setting the ring tones ................................ page 18

9 Settings

91 Entering the Date and Time

91

Entering the date and time........................ page 18

92 Selecting the Language

92

Selecting the language ............................... page 18

93 Selecting the Country

93

Selecting the country ................................ page 18

94 Entering Number

94

Entering number....................................... page 18

95 Entering Name (PPF)

95

Entering name .......................................... page 18

96 Configuring Telephone Lines and Services

96

Configuring telephone lines and services... page 21

1 Telephone book

11 Looking Up an Entry (PPF 6xx · SPFX 4x)

11

Looking up an entry ..................................page 10

12 New Entry (PPF)

12

New entry..................................................page 10

13 Creating Group

13

Creating group ..........................................page 11

14 Short Dial

14

Short dial...................................................page 11

15 Changing Entries

15

Modifying an entry....................................page 11

16 Deleting Entries

16

Deleting entries .........................................page 11

17 Printing Entries

17

Printing entries ..........................................page 19

2 Calls

21 Received Calls (PPF 6xx · SPFX 4x)

21

Received calls.............................................page 10

22 Outgoing Calls (PPF 6xx · SPFX 4x)

22

Outgoing calls ...........................................page 10

23 Printing Entries

23

Printing entries ..........................................page 19

3 Fax

31 Polling

31

Polled reception.........................................page 14

32 Polling Send

32

Polling send...............................................page 14

33 Sending Fax Later

33

Sending fax later ........................................page 14

34 Broadcasting

34

Sending to multiple recipients (= broadcast)

.......................................................................page 14

35 Printing Fax Journal

35

Printing fax journal....................................page 19

36 Printing transmission report

36

Printing transmission report ......................page 19

37 Print Reduced in Size

37

Print reduced in size ..................................page 18

38 Reducing transmission speed

38

Reducing transmission speed .....................page 18

4 Miscellaneous

41 Printing Call Log

41

Printing call list .........................................page 19

43 Using Fax Templates

43

Using fax templates....................................page 15

44 Setting the Contrast

44

Setting the contrast....................................page 18

45 Using Service Codes

45

Using service codes ....................................page 26

46 Checking the Ink Film Reserve

46

Checking the ink film reserve ....................page 23

47 Checking the Firmware Version

47

Checking the firmware version ..................page 26

48 Sudoku

48

Sudoku ......................................................page 17

Overview 5

EN

EN

Device Overview

Primo · Voice overview

Handset

ƒ

Paper tray

Document feeder (writing facing up)

Panel with display

)-Socket—Connection socket for the telephone handset

EXT-Socket—Connection socket for additional devices

ˆ

LINE-Socket—Connection socket for telephone cable

PPF 63x, PPF 67x

Scanner glass

ƒ

Rollers of the automatic document feeder

Rests of the intake rollers

Document guide / scanner film

Cover for scanner and automatic document feeder

Toothed wheel for tightening the ink film

ˆ

Ink film roll in the rear ink film compartment

Ink film roll in the front ink film compartment

Š

Slot for the Plug’n’Print card

Locks for the cover of the scanner and automatic document feeder

Innenansicht nummeriert

Internal Description

6 Philips PPF 631 · 632

Panel

Message

ä

—Lights up, if new messages are received / list of the new messages with submenus / blinks in the case of device error (for example no ink film)

Short Dial

Ý

—Press briefly: Load short dial entries. Selecting the entries with the [ or numeric keys / press and hold: Assign a new short dial entry

Telephone Book ma

—Press briefly: Calling up the telephone book entries. Selecting the entries with the [ / press and hold:

Fax Switch

¼/º/»

—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display ™ (day), ˜ (night).

Activated timer is indicated with ›

Stop

STOP

—Function abort / return to the starting mode / documents eject

C

C

—Return to the previous menu level / press briefly: deleting individual characters / press and hold: deleting complete input

Arrow Keys

[

—Calling the menu functions / navigation within the menu / selecting options / moving the cursor / adjusting the volume level

OK

OK

—Calling the menu functions/ confirming input

Start

START

—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Help i

—Press briefly: Printing help pages and setting lists / press and hold: Starting initial installation process

Copy

COPY

—Press briefly: creating a copy / press and hold: creating multiple copies

Resolution

ã

—Setting higher resolution for faxes and copying

(RESOL.: STANDARD, RESOL.: FINE, RESOL.:

PHOTO)

Numeric keys (short dial)

Numeric keypad—Inputting digits, characters and special characters / press and hold: Recalling short dial numbers

Redialling

@

—Press briefly: Toggling between the list of the last 10 dialled numbers (= redial list) / press and hold: List of last ten callers (caller list)

Speaker (PPF 631 · 632 · 636)

R

ß

—Dialling with the handset replaced

R

—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special functions in the public telephone network (PSTN)/long press:

Inserting dialling pause

PPF 620 · 63x

EN

Overview 7

EN

General Safety Information

Your device has been tested in conformity with standards

EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.

Do not make any changes or settings that are not described in this user manual.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.

The distance between the device and other appliances or objects, must be at least 15 centimetres.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits.

Otherwise, the device can overheat and catch on fire.

In the event that the device becomes too hot, or if you see smoke coming from the device

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device without supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Use only the power and telephones cables supplied.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged.

Disconnect your device from the power and telephone networks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol).

Only clean the display with a dry, soft cloth.

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

Repairs

Should disruptions occur, follow the instructions on the display and on the error report.

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device.

Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

Consumable Materials

Use only original consumable materials. These are available from a specialised retailer or through our order service.

Other consumable materials could damage the device or shorten its service life.

Dispose of old consumable materials according to the waste regulations of your country.

8 Philips PPF 631 · 632

Table of Contents

Dear Customer, ......................................................... 2

About this User Manual ............................................ 2

Installation Guide ................................... 3

Package Contents ...................................................... 3

Attaching the Paper Tray ........................................... 3

Inserting Paper .......................................................... 3

Connecting the Handset ............................................ 3

Connecting the Telephone Cable .............................. 4

Connecting the Power Cable ..................................... 4

Initial Installation ...................................................... 4

Overview ................................................. 5

Overview of the Menu Functions .............................. 5

Device Overview ........................................................ 6

Panel ......................................................................... 7

General Safety Information................... 8

1 Telephone Functions ....................... 10

Making Telephone Calls on the Machine ................ 10

Getting outside line ................................................. 10

Chain Dialling ......................................................... 10

Insert dialling pause ................................................. 10

Telephone Book of the Machine .............................. 10

Groups .................................................................... 11

Short Dialling .......................................................... 11

Calling Line Identification (CLIP) ........................... 12

Missed Calls ............................................................ 12

2 Fax ..................................................... 13

Sending a Fax .......................................................... 13

Manually Sending a Fax ........................................... 13

Direct inward dialling or selecting sub-address ........ 13

Listening while a connection is established .............. 14

Broadcasting ............................................................ 14

Delayed Fax Transmission ....................................... 14

Receiving Faxes ........................................................ 14

Receiving fax manually ............................................ 14

Polling Faxes ............................................................ 14

Using Fax Templates ............................................... 15

3 Copier ............................................... 16

Inserting Documents ............................................... 16

Creating a Copy ...................................................... 16

Creating Multiple Copies ........................................ 16

4 Fun and Games ................................ 17

Sudoku .................................................................... 17

5 Settings ............................................. 18

Entering the Date and Time .................................... 18

Selecting the Language ............................................ 18

Selecting the Country .............................................. 18

Entering Your Number ............................................ 18

Entering Your Name ............................................... 18

Setting the Contrast ................................................. 18

Lowering the Transmission Speed ........................... 18

Switching Page Adjustment On and Off .................. 18

Setting the Ring Tone ............................................. 18

Setting the Fax Switch ............................................. 19

Table of Contents

Printing Lists and Help Pages .................................. 19

Starting the Initial Installation ................................. 20

6 Telephone Lines and Additional Devices ........................................................... 21

Configuring Telephone Lines and Services ............... 21

Connecting Additional Devices ................................ 21

Using Additional Telephones (Easylink) .................. 21

7 Service .............................................. 23

Checking the Ink Film Reserve ................................ 23

Changing the ink film .............................................. 23

Fixing a Paper Jam ................................................... 24

Fixing a Document Jam ........................................... 25

Cleaning .................................................................. 25

Checking the Firmware Version ............................... 26

Using Service Codes ................................................. 26

Power Cycling .......................................................... 26

8 Appendix .......................................... 28

Technical Data ........................................................ 28

Guarantee ................................................................ 28

Declaration of Conformity (DoC) ........................... 29

Customer Information ............................................. 32

EN

9

EN

1 Telephone Functions

Help 3 · Telephone Functions

Press i and 3 to print an overview of the telephone book functions.

Connecting Additional Telephones

For information on how to connect additional telephones and which functions are available to you, please refer the chapter on

Telephone Connections and Additional Devices, Page 21.

Outside Line Access Code Error

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R

(= Flash). Press R to enter this outside line access code.

If the connexion to the public telephone network is not possible, contact your telephone system supplier.

Setting up an extension

If you operate your device permanently at an extension, store the outside line access code with the 96

function (see page 21).

Making Telephone Calls on the

Machine

Dial the desired telephone number. There are multiple ways to do this. Then lift up the handset.

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Manual dialling:

Dial the desired telephone number with the number pad.

Telephone book:

1

Press ma

You can also load telephone book entries by pressing OK, 11 and OK.

2

Select an entry using [. Enter the starting letters with the numeric keypad to quickly navigate through the telephone book.

You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry.

Short dial:

Press Ý. Select the desired entry using [ or with the numeric keys.

Recalling Short Dial Number

You can also load short dial entries by holding the respective number button pressed (for at least two seconds).

Redial list:

Press @. Use [ to select an entry from the list of the dialled numbers.

Outgoing Calls

You can also load the redial list by pressing OK,

22

and OK.

Caller list:

Press and hold @ (at least two seconds). Use the [ to select an entry from the list of callers.

Calls Received

You can also load the caller list by pressing OK,

21

and OK.

CLIP Prerequisite

For this function to work, the caller line identification

(CLIP) must be activated for your telephone connection

(country and network dependent). The number and name will not be shown if the caller suppresses his number.

Getting outside line

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access code is usually 0.

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.

Insert dialling pause

It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number, a sub-address or in a long distance number. Hold R pressed

(for at least two seconds). – appears on the display. The second part of the number is dialled only after a short pause.

Telephone Book of the Machine

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

Follow the specifications in the technical data.

Cursor navigation 1

You can move the cursor using [. Use C to delete individual characters. Press STOP to close the menu and return to the starting mode.

Saving entry

1

Hold ma pressed (for at least two seconds).

You can also call the function by pressing OK,

12

and OK.

2

Enter the name. You can enter characters using the numeric keys (see button labels). Enter special characters using

0

. Press the respective button several times until the desired character or special character appears on the display.

3

Confirm with OK.

4

Using [, select the category for which you would like to enter a number: CATEGORY: HOME, CATEGO-

RY: WORK, CATEGORY: MOBILE or CATEGO-

RY: FAX.

5

Confirm with OK.

6

Enter the telephone number.

7

Confirm with OK.

8

You can assign a ring tone to the number. Use the number buttons 0 to 9 to select a ring tone. Using

[

, set the volume.

9

Confirm with OK. The entry is saved.

10 Philips PPF 631 · 632

Edit Entry

1

Press OK, 15 and OK.

2

Using [ select the entry which you would like to edit.

3

Confirm with OK.

4

Edit the name.

5

Confirm with OK.

6

Using [, select the category for which you would like to enter a number: CATEGORY: HOME, CATEGO-

RY: WORK, CATEGORY: MOBILE or CATEGO-

RY: FAX.

7

Confirm with OK.

8

Enter the telephone number.

9

Confirm with OK.

10

You can assign a ring tone to the number. Use the number buttons 0 to 9 to select a ring tone. Using

[

, set the volume.

11

Confirm with OK. The entry is saved.

Deleting an Entry

1

Press OK, 16 and OK.

2

Using [ select the entry which you would like to delete.

3

Confirm with OK.

4

Confirm DELETE: YES with OK.

Groups

Groups

You can combine several telephone book entries into a group. A message is sent to all members of this group in succession.

Adding Group Entries

1

Press OK, 13 and OK.

2

Use [ to select the group you would like to create.

3

Confirm with OK. You can add entries to the group, display the members of the group, delete the group or send a fax to the group.

4

Using [ select ADD MEMBER?.

5

Confirm with OK.

6

Use [ to select the entry you would like to add to the group.

7

Confirm with OK.

8

Repeat steps 4 to 6 to add additional entries to the group.

9

Press STOP to end the input.

Displaying Group Entries

1

Press OK, 13 and OK.

2

Use [ to select the group you would like to display.

3

Confirm with OK.

4

Using [ select VIEW MEMBERS?.

5

Confirm with OK.

6

Page through the entries of the group with [.

7

Press STOP twice to return to the starting mode.

Deleting Individual or All Group Entries

Deleting an Individual Entry

1

Press OK, 13 and OK.

2

Using [ select the group from which you would like to delete entries.

3

Confirm with OK.

4

Using [ select DELETE MEMBER?.

5

Confirm with OK.

6

Using [ select the entry which you would like to delete.

7

Confirm with OK.

8

Using [ select DELETE: YES.

9

Confirm with OK. The entry is deleted.

Deleting a Group

1

Press OK, 13 and OK.

2

Using [ select the group you would like to delete.

3

Confirm with OK.

4

Using [ select DELETE MEMBER?.

5

Confirm twice with OK.

6

Using [ select DELETE: ALL.

7

Confirm with OK. All entries in the group are deleted.

Short Dialling

Short Dialling

You can assign short dial numbers to frequently dialled telephone numbers. You can load these numbers quickly with the short dial button and the number buttons.

Assigning or Changing a Short Dial Entry

1

Hold Ý pressed (for at least two seconds).

You can also call the function by pressing OK,

14

and OK.

2

Use [ or the respective number button to select the short dial number you would like to assign or change.

If you select a short dial number that is already assigned, the entry is overwritten.

3

Confirm with OK.

4

Use [ to select the telephone book entry you would like to assign as a short dial entry.

5

Confirm with OK.

Deleting a Short Dial Entry

Deleting a Short Dial Entry

This function not only deletes the short dial entry, it also deletes the entire entry from the telephone book.

Overwrite the short dial entry if you would like to change the assignment.

1

Press Ý.

You can also call the function by pressing OK,

14

and OK.

2

Use [ or the respective number button to select the entry you would like to delete.

3

Press C.

4

Confirm the deletion with OK.

EN

Telephone Functions 11

EN

Calling Line Identification (CLIP)

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display.

For this function to work, the Calling Line Identification

Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller

Line Identification may be associated with a fee.

Setting the Country

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country

(also see Chapter Settings, page 18).

Missed Calls

Missed Calls

If you received a call while away, the ä - button flashes.

1

Press ä.

2

Using [, you can page through the list of missed calls.

If you have received additional messages, first select the missed calls using [ and confirm with

OK

.

3

To call back, pick up the handset.

Displaying Telephone Book Names

Your machine displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.

12 Philips PPF 631 · 632

2 Fax

Help 4 · Fax

Press i and 4 to print the instructions for sending faxes and for fax switch settings.

Loading Documents

Do not insert any documents into the machine that...

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

... are written on with a soft pencil, with paint, chalk or charcoal.

... originate from newspapers or magazines (printing ink).

... are held together with office or notebook staples or with tape or glue.

... are pasted with note papers.

... are creased, crumpled or torn.

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m

2 weight. You can insert up to 10 documents at a time.

Fax

Press STOP to eject the documents without sending them.

Sending a Fax

1

Insert the documents face up into the document feeder.

The top most document will be fed in first.

2

Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution appears on the display. Press ã again to change the resolution.

They can adjust the preset contrast (also see

Chapter "Settings", page ).

3

Dial the desired number. There are several ways to do this:

4

Press START.

Busy Number

If the subscriber is busy, the device dials the number again after some time. Press STOP, in order to cancel the transmission process. After the transmission, the machine prints out a transmission report depending on the settings.

Fax

Manual dialling:

Dial the desired telephone number with the number pad.

Telephone book:

1

Press ma

You can also load telephone book entries by pressing OK, 11 and OK.

2

Select an entry using [. Enter the starting letters with the numeric keypad to quickly navigate through the telephone book.

You can save an entry multiple times with the same name but in a different category. In the telephone book, the first letter of the category appears after the entry.

Short dial:

Press Ý. Select the desired entry using [ or with the numeric keys.

Recalling Short Dial Number

You can also load short dial entries by holding the respective number button pressed (for at least two seconds).

Redial list:

Press @. Use [ to select an entry from the list of the dialled numbers.

Outgoing Calls

You can also load the redial list by pressing OK,

22

and OK.

Caller list:

Press and hold @ (at least two seconds). Use the [ to select an entry from the list of callers.

Calls Received

You can also load the caller list by pressing OK,

21

and OK.

CLIP Prerequisite

For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Manually Sending a Fax

1

Insert the document.

2

Enter the desired number using the numeric keypad or select a saved entry.

3

Press ß.

4

Press START.

Direct inward dialling or selecting sub-address

Direct inward dialling or sub-address

You can send a fax to a direct-inward dialling number or a sub addressor or call from a direct-inward dialling number or sub address - for example to use a certain service of a fax database provider. For this purpose, attach the direct-inward dialling number or sub address with a short dialling pause to the fax number.

1

Enter the desired number using the numeric keypad or select a saved entry.

2

Hold R pressed (for at least two seconds).

3

Enter the direct-inward dialling number or sub address.

4

Press START. The direct-inward dialling number or sub address is dialled only after a short pause.

EN

13

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Listening while a connection is established

Listening while a connection is established

You can listen while a connection is established, for example if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or select a saved entry. Press ß.

No hands-free operation

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

Broadcasting

Broadcasting

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1

Insert the document.

2

Press OK, 34 and OK. The document is now read.

3

Enter the desired number using the numeric keypad or select a saved entry.

4

Confirm with OK.

5

Enter the next telephone numbers.

6

Confirm with OK. You can enter up to 25 recipients.

7

Press START. The device transmits the fax message successively to all recipients.

Sending a Fax to a Group

1

Insert the document.

2

Press OK, 13 and OK.

3

Use [ to select the group to which you would like to send a fax.

4

Confirm with OK.

5

Using [ select SEND FAX?.

6

Confirm with OK.

Transmission to Multiple Recipients

If your machine cannot reach a recipient, the fax message is sent to the other recipients. After the machine has called all recipients, it once again dials the numbers that previously could not be reached.

Delayed Fax Transmission

Delayed Fax Transmission

If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time – within 24 hours.

1

Insert the document.

2

Press OK, 33 and OK.

3

Enter the time, at which the document should be transmitted, e.g. 14 00 for 2 pm.

4

Confirm with OK.

5

Enter the desired number using the numeric keypad or select a saved entry.

6 Selecting a saved entry:

Confirm the selected entry using OK.

7

Press START. The device goes into standby mode and transmits the fax at the entered time. You can continue to make telephone calls and receive faxes.

Sending Fax Later

Press STOP to eject the document. This interrupts the standby mode.

14

Receiving Faxes

Fax Reception

If you have not changed the factory settings, received faxes will be printed out automatically. If no paper or no ink film is inserted, the machine saves the incoming faxes. The

ä

- button blinks. Once paper or a new ink film is inserted, the saved faxes are printed out.

Paper Error

Check whether you have inserted and clamped in the paper correctly. The lever on the right next to the paper feed mechanism must be pushed back.

Full Message Memory

If the message memory is full, no additional messages can be received. A warning appears on the display. Observe the information in the technical data.

Delete Fax Memory Service Code

If there are problems with printing out saved fax messages, a service code is available (see also section

Service, page 26).

Receiving fax manually

Select manual reception under number of rings of the fax switch

(see Chapter Setting the Fax Switch, page 19). The device will

not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected to a computer.

Receiving fax manually

You can start fax reception manually, by pressing

START

.

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that lie ready in the dialled fax machine. You can also provide documents on your machine to be polled by others.

Polling Faxes Directly

1

Enter the desired number using the numeric keypad or select a saved entry.

2

Hold START pressed (for at least two seconds).

Polling Secure Faxes

Secure Fax Polling

With this function, you can poll faxes that are protected with a code.

1

Press OK, 31 and OK.

2

Enter the code.

3

Confirm with OK.

4

Enter the desired number using the numeric keypad or select a saved entry.

5

Press START.

Sending Faxes via Polling

Secure Fax Polling

Protect your document against unauthorised access with a code.

Secure Fax Polling

A caller who knows the code can poll the fax from your device.

You can continue to make telephone calls and receive faxes.

1

Insert the document.

2

Press OK, 32 and OK.

3

Enter a code (max. 20 characters).

4

Confirm with OK.

Sending Fax Later

Press STOP to eject the document. This interrupts the standby mode.

Philips PPF 631 · 632

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

1

Press OK, 43 and OK.

2

Use [ to select the template you would like to print.

3

Confirm with OK. The device prints the template.

4

Fill the template and send it to the desired recipient per fax.

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Fax 15

3 Copier

Help 5 · Copier

Press i and 5 to print help for copying.

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10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m

2 weight. You can insert up to 10 documents at a time.

Inserting Documents

1

Insert the documents face up into the document feeder.

The top most document will be fed in first.

2

Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without special features), RESOL.: FINE (for texts with small print or drawings) and RESOL.: PHOTO (for photos). Press ã. The configured resolution appears on the display. Press ã again to change the resolution.

They can adjust the preset contrast (also see

Chapter "Settings", page ).

Creating a Copy

Press COPY briefly. The copy is created.

Creating Multiple Copies

1

Hold COPY pressed (for at least two seconds).

2

Enter the number of times you would like to copy the document (maximum of 15 copies).

3

Press COPY.

4

Using [ select whether to reduce or enlarge the document in size when copying. You can magnify up to

200 percent or reduce to as small as 50 percent of the original size.

5

Confirm with OK. The copy is created.

Copier

Press STOP to eject the documents without copying them.

16 Philips PPF 631 · 632

4 Fun and Games

Help 7 Games and Fun

Press i and 7 to print the instructions for the

Games and Fun functions of your device.

Sudoku

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.

Last Solution Only

The solution of the last printed game is saved. The solutions of earlier games are no longer available.

Printing a Game

1

Press OK, 48 and OK.

2

Dial using [ SUDOKU:NEW.

3

Confirm using OK.

4

Using [ select the difficulty level.

5

Confirm using OK.

6

Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).

7

Confirm using OK.

8

Using [ select if you would like to print the solution.

9

Confirm using OK.

Printing the Last Game Again

1

Press OK, 48 and OK.

2

Dial using [ SUDOKU:LAST.

3

Confirm using OK.

4

Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).

5

Confirm using OK.

6

Using [ select if you would like to print the solution.

7

Confirm using OK.

Printing the Solution

1

Press OK, 48 and OK.

2

Dial using [ SUDOKU:SOLUTION.

3

Confirm using OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each day.

1

Press OK, 48 and OK.

2

Using [ select SUDOKU:AUTO.

3

Confirm with OK.

4

Enter the time, e.g. 14 00 for 2 pm.

5

Confirm with OK.

6

Using [ select the difficulty level.

7

Confirm with OK.

8

Enter, how many copies of the Sudoku you would like to print (maximum 9 copies).

9

Confirm with OK.

10

Using [ select if you would like to print the solution.

11

Confirm with OK.

12

Using [ indicate whether you would like to turn printing on or off.

13

Confirm with OK.

Sudoku for Every Day

You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 12.

EN

Fun and Games 17

EN

5 Settings

Cursor navigation 1

You can move the cursor using [. Use C to delete individual characters. Press STOP to close the menu and return to the starting mode.

Entering the Date and Time

1

Press OK, 91 and OK.

2

Enter the time, for example 14 00 for 2 o'clock p.m.

3

Enter the date (two digits for each field), for example

08

06 07 for June 8th, 2007.

4

Confirm with OK.

Time After Power Failure

You must check the time and date after a short power failure. Confirm with OK.

Selecting the Language

1

Press OK, 92 and OK.

2

Use [ to select the desired display language.

3

Confirm with OK.

Selecting the Country

Setting the Country Correctly

Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country.

Consult your retailer.

Reset When Setting the Country

When you select a new country, all settings are reset to the factory defaults for that country. Saved data is retained. Check the number entered for the header.

1

Press OK, 93 and OK.

2

Use [ to select the country in which you are operating the machine.

3

Confirm with OK.

4

Using [ select SURE: YES.

5

Confirm with OK.

Entering Your Number

Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

1

Press OK, 94 and OK.

2

Enter your number. Using # or * you can enter a plus sign.

3

Confirm with OK.

Entering Your Name

1

Press OK, 95 and OK.

2

Enter your name. You can enter characters using the numeric keys (see button labels). Enter special characters using 0. Press the respective key several times until the desired character or special character appears on the display.

3

Confirm using OK.

Setting the Contrast

Setting the Contrast

For copying and printing of fax messages, you can select different contrast levels.

1

Press OK, 44 and OK.

2

Using [, select the desired contrast:

CONTR.:LIGHT—For brighter copies and fax transmission

CONTR.:NEUTRAL—For all types of originals (for example white text on black background or documents with coloured background)

CONTR.:OPTIMISED (Factory settings)—Optimized adaptation for text and photo printing

CONTR.:DARK—For darker copies and fax transmission

(for example documents with faint printing)

3

Confirm with OK.

Custom settings /default settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

Lowering the Transmission Speed

Lowering the Transmission Speed

The machine adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

1

Press OK, 38 and OK.

2

Use [ to set whether you would like to use a lower transmission speed.

3

Confirm with OK.

Switching Page Adjustment On and Off

Page Adjustment

In order that no information is lost, received faxes are reduced in size when printed.

1

Press OK, 37 and OK.

2

Use [ to select whether you would like to switch size reduction on or off.

3

Confirm with OK.

Setting the Ring Tone

Selecting the Ring Tone

Ring Tones

You can select from among ten different ring tones.

1

Press OK, 55 and OK.

2

Use the number buttons 0 to 9 to select a ring tone.

Using [, set the volume.

3

Confirm with OK.

Setting the Volume

Setting the Ring Tone Volume

You can adjust the volume of the ring tone when the device is ringing or when you set the ring tone. You can save different volumes for the ™ (day) and ˜ (night) modes, (also see Chapter Fax Switch).

Setting the Volume on the Machine

Using [ you can set adjust the volume when the device is ringing.

Philips PPF 631 · 632 18

Setting the Fax Switch

Fax switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is checking the call, it continues to ring.

Day and Night Mode

You can set how often the device should ring before picking up separately for the modes ™ (day) and ˜ (night). This makes it possible for you to receive faxes silently at night without getting disturbed.

Press ¼/º/» to switch between day and night mode.

With the activated timer ›, the device switches between the modes ™ (day) and ˜ (night) at the configured times.

Configuring Day Mode

1

Press OK, 51 and OK.

2

Use [ to select the total number of rings. The device stops the ring after these total number of rings and accepts a call or a possible silent fax.

3

Confirm with OK.

4

Use [ to select the number of rings for the fax switch.

After the number of rings, the fax switch switches on and distinguishes between fax transmissions and telephone calls. While the device is checking the call, it continues to ring.

5

Confirm with OK.

6

Using [, set the volume.

7

Confirm with OK.

Silent fax transmission

Older devices do not transmit any fax-tone (= CNG tone) as an announcement for fax transmission (= silent fax transmission). If the total number of rings has been set to a value using 7, silent fax transmissions cannot be received automatically.

Configuring Night Mode

1

Press OK, 52 and OK.

2

Configure the same settings as for the day mode (see steps 2 to 7).

Setting the Timer

Timer

The timer switches between the modes ™ (day) and ˜

(night) at the configured times.

1

Press OK, 53 and OK.

2

Enter the time at which the machine should switch to

™ (day) mode, for example 06 00 for 6 o'clock a.m.

3

Confirm with OK.

4

Enter the time at which the machine should switch to

˜ (day) mode, for example 22 00 for 2 o'clock a.m.

5

Confirm with OK.

Special Settings

Silent Fax Reception

If you would like to accept a fax without preceding rings, set the number of rings of the fax switch to 0.

Settings

Switching Off All Rings

All Rings Off

If you don't want to be disturbed, e.g. in the night, by any incoming calls, you can set the number of rings to 0. The device switches immediately to silent fax reception.

Printing Lists and Help Pages

Printing Numbers and Entries

List of Numbers

The list of numbers and entries contains the last ten calls received and numbers dialled as well as the saved entries and groups.

Press OK, 23 and OK. The list is printed.

Printing the Call List

Call List

The call list contains the last 50 numbers dialled.

1

Press OK, 41 and OK.

2

Using [ indicate whether you would like to turn printing on or off.

3

Confirm with OK.

4 Switch on printing:

Use [, to select whether the call list should be printed immediately or after every 50 calls.

5

Confirm with OK.

Printing the Telephone Book

Press OK, 17 and OK. The machine prints a list with the telephone book entries and saved assignments.

Printing Fax Journal

Fax Journal

The fax journal is a list of the last ten faxes sent and received.

1

Press OK, 35 and OK.

2

Using [ indicate whether you would like to turn printing on or off.

3

Confirm with OK.

4 Switch on printing:

Use [, to select whether the fax journal should be printed immediately or after every ten transmissions.

5

Confirm with OK.

Printing Transmission Report

Printing Transmission Report

After every transmission, the machine prints out a transmission report. If a transmission error occurs, an error report is printed out. You can switch off printing of the transmission report.

1

Press OK, 36 and OK.

2

Using [ indicate whether you would like to turn printing on or off.

3

Confirm with OK.

Printing Help Pages

Help 1 · Overview

Press i and 1 to print an overview of the help pages.

Help 3 · Telephone Functions

Press i and 3 to print an overview of the telephone book functions.

19

EN

EN

Help 4 · Fax Transmission

Press i and 4 to print instructions for sending fax messages and for configuring the fax switch.

Help 5 · Copier

Press i and 5 to print the help for copying.

Help 6 · Function List

Press i and 6 to print a list of all functions and settings of your machine.

Help 7 · Games and Fun

Press i and 7 to print the instructions for the Games and Fun functions of your device.

Starting the Initial Installation

1

Press i and 2.

2

The machine prints out a help page and starts the initial installation process.

20 Philips PPF 631 · 632

6 Telephone Lines and Additional Devices

Configuring Telephone Lines and

Services

PABX Systems

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

External Device Not Extension

An additional telephone connected to the machine on a telephone socket is not considered an extension.

1

Press OK, 96 and OK.

2

In some countries you can set the dialling process to pulse dialling or tone dialling (DTMF tones). Use [ to select the desired dialling process.

Only use pulse dialling if tone dialling is not yet activated for your telephone line.

3

Confirm with OK.

4

Use [ to set whether you operate your device on an extension.

5

Confirm with OK.

6 Configuring an extension:

Enter the outside line access code with which you reach the public telephone network. This is usually 0.

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be R (= Flash). Press R to enter this outside line access code. If the connexion to the public telephone network is not possible, contact your telephone system supplier.

7

Confirm with OK.

8

When finished, the device tests the telephone line.

Confirm with OK.

9

Your device checks whether it can establish a connection with the public telephone network. If it cannot establish the connection, you are once again asked for input.

DSL Connection

In the event that you use a DSL modem: Connect the machine after the modem. For additional information, please consult the operating manual of your DSL system.

ISDN Connection

ISDN Connection

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

Telephone Lines and Additional Devices

Voice-Mailbox

You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box) and receive faxes on your devices. Get the mail-box function for your telephone connection deactivated or set the number of rings for the fax switch to lower than 5 on your device (also

see Chapter Setting the Fax Switch, Page 19). When the fax

switch accepts the call, the mail-box of the service provider does not step in. Enquire with your telephone company.

Connecting Additional Devices

Additional Devices

You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters.

Connection to the Machine

Connection to the device

You can connect additional devices directly to your device.

Insert the telephone cable of the additional device into the

EXT

- socket (RJ-11-connection) on the device.

Connecting Additional Devices

Connecting in Serial

We recommend direct connection to the device because this allows the fax switch to function optimally and to control the additional devices.

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the machine must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.

Multiple Telephone Sockets

If you have multiple telephone sockets for the same telephone line, the machine must be connected to the first telephone socket.

Using Additional Telephones (Easylink)

Easylink

With the Easylink function you can control your device with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DT-

MF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Starting Fax Reception

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by pressing *5 on the additional telephone or pressing START on the device.

21

EN

EN

Taking Over the Line

If you pick up on an additional telephone and the machine continues to ring or attempts to receive a fax, you can disconnect the machine from the line. Press ** on the additional telephone.

Changing Code

Easylink Codes

Only change the codes if it is absolutely necessary.

The codes must begin with * or # and must be different.

1

Press OK, 54 and OK.

2

Enter the new code for starting fax reception.

3

Confirm with OK.

4

Enter the new code for taking over the line on an additional device.

5

Confirm with OK.

Using an External Answering Machine

For the best operation, the answering machine must be connected to the EXT socket of the device. The number of rings set for the external answering machine should be less than the one set under FAX RINGS by at least two.

Example of the setting:

Number of rings of the external answering machine ......1

FAX RINGS .............................................................. 3

TOTAL RINGS ......................................................... 5

(also see Chapter Setting the Fax Switch, Page 19)

External Answering Machine

The outgoing message should be shorter than ten seconds. Avoid music in the outgoing message.

If the external answering machine has a “conserving function” (i.e. a function that changes the number of rings as soon as new messages have been recorded), switch it off.

If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine

22 Philips PPF 631 · 632

7 Service

Disruptions

Should disruptions occur, follow the instructions on the display and on the error report.

Checking the Ink Film Reserve

1

Press OK, 46 and OK.

2

The number of pages that can still be printed with the ink film is shown on the display.

3

Press STOP to return to the starting mode.

If the ink film used up or if there is no ink film in the machine, a message appears on the display.

Changing the ink film

Original Consumable Materials

Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials can cause damage to the machine.

Instructions on the Packaging

Follow the instructions on the packaging of the consumable materials.

Introduction to plug'n'print card

For receiving or copying documents, an ink film must be inserted in your device. Your device is delivered with an already inserted free ink film for a few test pages. For this film, you do not require any Plug’n’Print card (= chip card with information regarding ink film capacity). For every next film that you insert, you must load the capacity memory with the included Plug’n’Print card.

1

Remove the paper from the paper feeder and take the paper tray out of the device.

2

Open the device by lifting the panel using grip in the centre and folding it down.

4

Remove both the rolls from the device. The used ink film cannot be reused.

The messages and copies you have printed out can be read from used ink films. Consider data protection issues when disposing of used ink films.

5

Pull the used Plug’n’Print card out of the plug socket on the left hand side next to the ink film tray. The

Plug’n’Print card cannot be reused.

6

Carefully remove the rubber bands from the new ink film. Make sure that the film is not damaged!

EN

Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine.

3

Grip the rear ink film roll at both the sides and place it next to the front ink film roll.

7

Place the larger roll with the ink film in the rear ink film tray. The blue gear wheel must be on the right hand side.

Service 23

EN

8

Place the smaller roll without film in the front tray. The blue gear wheel must be on the right hand side and the pin must be inserted in the depression on the left hand side.

Fixing a Paper Jam

1

Remove the paper from the paper feeder and take the paper tray out of the device.

2

Open the device by lifting the panel using grip in the centre and folding it down.

9

Break the chip card from the Plug’n’Print card. Insert the chip card in the plug socket on the left hand side next to the ink film tray.

Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine.

3

Carefully pull the paper out.

10

Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.

4

Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.

11

Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.

5

Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.

24 Philips PPF 631 · 632

Fixing a Document Jam

1

Remove the paper from the paper feeder and take the paper tray out of the device.

2

Open the device by lifting the panel using grip in the centre and folding it down.

6

Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.

EN

Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine.

3

Open the scanner cover and the cover of the automatic document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below.

7

Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.

Cleaning

Cleaning

Unplug the machine from the power socket before cleaning it. Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the fax machine.

Fax Cleaning Sheets

Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the document feeder. Press STOP; the page is ejected. Repeat this process at a few times.

1

Remove the paper from the paper feeder and take the paper tray out of the device.

2

Open the device by lifting the panel using grip in the centre and folding it down.

4

Carefully pull the document to the front or to the back out of the device.

Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine.

3

Open the scanner cover and the cover of the automatic document cover by first pushing the support (A) and then the support (B) inside. The cover (C) folds below.

5

Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place.

Service 25

EN

4

Lightly wipe the upper side of the scanner glass (A) and the lower side of the document feeder/scanner film (= white plastic plate) (B) with a cloth.

5

Clean the feed roller (A) and the underside of the support pad of the feeder roller (B) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent).

Rotate the feed roller; You must clean the entire roller.

6

Close the scanner cover and the cover of the automatic document feeder. Both the supports must securely snap into place.

7

Turn the blue gear wheel forward to tension the ink film. The ink film must not have any creases.

Checking the Firmware Version

1

Press OK, 47 and OK.

2

The model designation and the configured country appear on the display.

3

Confirm with OK.

4

The information on the firmware version of the device is displayed.

5

Confirm with OK.

Using Service Codes

The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than expected.

Using Service Codes

Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages and telephone book entries.

1

Press OK, 45 and OK.

2

Enter a service code:

7117

—Deletes all changed settings and saved data.

The device is reset to factory settings and the initial installation process is started.

7140

—Deletes all changed settings. Saved data and telephone book entries remain intact.

7227

—Deletes saved faxes, when there are problems with printing.

3

Confirm using OK.

4

Dial using [ SURE: YES.

5

Confirm using OK.

If you have entered the incorrect code, you can cancel the entry with SURE: NO.

Power Cycling

If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.

1

Pull out the power plug.

2

Wait at least ten seconds, then plug the power plug back into the socket.

3

If the error occurs again, please contact our technical customer service or your retailer. Follow the instructions on the display and on the error report.

8

Close the device. Insert the paper tray in the opening provided for it behind the paper feeder. Insert paper again.

26 Philips PPF 631 · 632

General information

The time and date flash on the display.

You must check the time and date after a short power failure. Confirm using OK.

Problems when faxing or printing

Faxes sent are of poor quality.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank.

Insert the documents face up into the document feeder.

Printing is interrupted.

Change the resolution from RESOL.: STANDARD to

RESOL.: FINE or RESOL.: PHOTO.

Change the contrast.

Clean the scanner and the document feed slot.

Test the device by making a copy of the document. If the device is in order, the fax machine of the recipient is defective.

No printing

Paper or document jam, no paper or ink film. Follow the instructions on the display and in the error report.

There could be a small pause after printing several pages.

The device continues printing automatically.

Check if you have inserted clamped paper correctly. The lever on the right hand side next to the paper feeder must be folded backwards.

Clean the scanner and the document feed slot.

Documents are not properly fed.

Problems with the connection

The device rings once, remains silent for a short while and starts ringing again.

This is absolutely normal. The fax switch checks the call after the first ring. If it is a voice call, the device continues to ring.

No dial tone

Fax transmissions are constantly interrupted.

Check the installation of the device. Connect the telephone cable to the socket marked LINE. Insert the telephone plug into your telephone connection socket.

Try to send the fax manually: Press ß and dial the number.

If the recipient is using an answering machine, wait until you hear a whistling tone. Press START.

It is possible that the recipient's machine is not ready to receive.

You hear a whistling tone or silence in the handset.

The call is a fax: Press START on the device. In addition, press *5 on the telephone. Hang up.

No fax reception or a short fax audio signal as message on the answering machine

Using function 51, set the number of rings for the fax switch to 4 and the total number or the number of rings for

the answering machine (model dependent) to 5 (see Page

19).

You cannot simultaneously use the answering machine facility of your telephone service provider (= voice-mail box)

and receive faxes on your devices(see page 21).

EN

Service 27

8 Appendix

EN

Technical Data

Dimensions Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm

Weight Weight ...................................................................1,9¦kg

Stand-by mode Stand-by mode ...............................................<¦1,5¦W

Transmission Transmission ...................................................<¦20¦W

Type of connection Type of connection................................... PSTN · PABX

Dialling mode Dialling mode.Tone / pulse dialling (country dependent)

Standards

Safety EN 60950-1 Safety........................................................... EN¦60950-1

Emissions EN 55022 Klasse B Emissions ........................................... EN¦55022 Class B

Scanner

Scan width Scan width.......................................................... 212¦mm

Vertical resolution Fine ..................................................... Fine: 7,7 lines/mm

Memory

Fax messages Fax messages............. up to 15 pages (standard test letter)

Paper

Size Size.................................................... A4 · 210¦×¦297¦mm

Thickness Thickness ................................................ 0,07¦–¦0,11¦mm

Document Feeder

Capacity Capacity ............................................................10 sheets

Breadth Breadth...................................................... 148¦–¦212¦mm

Thickness Thickness ................................................ 0,06¦–¦0,15¦mm

Fax

Compatibility Compatibility ...............................................ITU-T¦T.30

Data compression Data compression ............................................MH · MR

Modulation Modulation ................................... V.21 · V.27ter · V.29

Subject to Change

Technical specifications subject to change without notice.

Guarantee

(UK Terms and Conditions)

At the beginning of April 2002, SAGEM SA bought the

PHILIPS fax business unit. SAGEM SA is now the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function, multifunctional terminals and servers covering the needs of all its customers—from home-users to multinational organisations.

In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.

If you bought your equipment from SAGEM directly, the following shall apply:

A

SAGEM undertakes to remedy by repair, free of charge for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date of original delivery of the Equipment, where those defects are a result of faulty workmanship. During this twelve month guarantee period, the defective equipment will be repaired free of charge; the customer must however first contact the SAGEM After Sales Department, the phone number of which can be found on the delivery slip or in the user manual. Unless the customer has concluded with

SAGEM a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the customer’s premises, the repairs will not be carried out on the equipment at the customer’s premises. The following sentence applies to purchases of equipment for the customer’s trade, business or profession. Except as otherwise expressly provided in this Document and to the extent permitted by law, SAGEM makes no representations or warranties, express or implied, statutory or otherwise, and to such extent, all terms and conditions implied by law are hereby excluded. This guarantee does not affect the

Customer’s statutory rights.

B

Exclusions From Guarantee

SAGEM shall have no liability under the guarantee in respect of:

• damage, defects breakdown or malfunction due to:

- failure to properly follow the installation process and instructions for use; or

- an external cause to the equipment (including but not limited to, lightening, fire, shock or water damage of any nature); or

- modifications made without the written approval of

SAGEM SA; or

- a failure or neglect to maintain the equipment or inappropriate maintenance; or

- unsuitable operating conditions, particularly of temperature and humidity; or

- repair or maintenance of the equipment by persons not authorised by SAGEM; or

28 Philips PPF 631 · 632

• wear and tear from normal daily use of the equipment and its accessories

• damage due to insufficient or bad packaging of equipment when returned to SAGEM

• supply of new versions of software

• work on any equipment or software modified or added without the prior written consent of SAGEM

• malfunctions not resulting from the Equipment or from software installed in user workstations for the purpose of use of the equipment

• communication problems related to an unsuitable environment, including:

- problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent

- transmission faults (for example poor geographical coverage by radio transmitters, interference or poor line quality)

- the local network fault (wiring, servers, workstations) or the failure of the transmission network

• the normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning due to servicing not being carried out, servicing costs are in any event always borne by the customer.

C

In the cases set forth in § B as well as after expiry of the twelve month guarantee period, the customer must ask

SAGEM for an estimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM. The repair and delivery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK. If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guarantee.

The CE symbol confirms conformity with the EU directives that apply to the device.

Declaration of Conformity (DoC)

Hereby, Sagem Communication Austria GmbH declares that this PPF¦631, PPF¦632 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

WWW

You can find the complete Declaration of Conformity on our website www.sagem-ca.at/doc

Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme, Sagem

Communication Austria GmbH has made sure that this machine complies with the ENERGY STAR requirements.

Environment

Environment:

Respect of environment is a key objective of Sagem. Sagem uses environmentally friendly processes to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products including manufacturing, product use and end of life.

Recycling

Packaging:

To facilitate packaging recycling, please conform to your local selective recycling rules.

Batteries:

Old batteries have to be deposited in designated collection areas.

WEEE

EN

Appendix

Product:

The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and

Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:

• Your retailer will take your equipment back if you are buying a replacement product.

• Waste equipment can also be deposited in designated collection areas.

This user manual was printed on recycled paper bleached without chlorine. This satisfies the highest standards for low environmental impact. The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper. The plastic foil may be submitted for recycling or disposed of with waste not intended for recycling, depending on the requirements in your country.

29

EN

Trademarks:

The references mentioned in this manual are trademarks of the respective companies. The lack of the symbols ® and ™ does not justify the assumption that these dedicated terms are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Sagem disclaims any and all rights in those marks.

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright

Follow the statutory regulations of your country with regard to the legal validity of fax transmissions – particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.

This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.

Neither Sagem nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or failure to strictly comply with Sagem operating and maintenance instructions.

Sagem shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagem products or Sagem approved products.

Sagem shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagem products.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Sagem. The information contained herein is designed only for use with this product. Sagem is not responsible, if this information is applied to other devices.

This user manual is a document that does not represent a contract.

Errors, printing errors and changes are reserved.

Copyright © 2008 Sagem Communication Austria

GmbH

30 Philips PPF 631 · 632

Appendix 31

EN

Customer Information

Hotline-Introduction

As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and reliability in mind.

In your user manual you will find all the information required to use your machine. If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product.

We can assist your more quickly if you do not call us from the machine, rather an external telephone. Keep a printout of the settings as well as the serial number of the machine handy. The serial number can be found on the type label.

United Kingdom

Call-Center Philips United Kingdom

Telephone: 08 71 - 075 07 11

(0,10 £/minute)

Fax: 08 70 - 124 02 02

Direct-Sales Philips Allgemein

Use only PHILIPS accessories. The warranty does not cover damages to the machine resulting from the use of other consumable materials.

Direct-Sales Philips GB · INT

In United Kingdom, you can order PHILIPS accessories by telephone via our toll-free telephone number.

Direct-Sales Philips/Sagem United Kingdom

United Kingdom

Telephone: 08 00 - 358 08 07

E-Mail: [email protected]

Internet: www.sagem-communications.com

We hope that you will enjoy using your new product!

SAGEM COMMUNICATIONS

Printing Terminals

Headquarters : Le Ponant de Paris

27, rue Leblanc · 75015 Paris · FRANCE

Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77 www.sagem-communications.com

Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS

Sagem is a registered brand of SAFRAN Group

PPF 631 · 632

UK

253056155-A

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