Panasonic DP8060, DP8035, DP8045 Operating instructions

Panasonic DP8060, DP8035, DP8045 Operating instructions
Getting to Know
Your Machine
Digital Imaging Systems
DP-8060 / 8045 / 8035
Before operating this machine, please carefully read this manual, and keep this
documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Appendix
Printing Journals
Problem Solving
and Lists
Advanced
Setting
Printout Journals Advanced
Internet
Fax
Internet Advanced Internet
Facsimile
Your
Machine
Features
Fax Features
Fax Features
Features
and Lists
Model No.
Facsimile
Features
(For Facsimile and Internet Fax/
Email Functions)
Internet Fax
Features
Operating Instructions
Getting to Know Your Machine
Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate
manual and keep all manuals in a safe place for future reference. If you lose a manual, contact an authorized
Panasonic dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for
setting up the machine.
Operating Instructions (For Basic Operations)
Accessories
This manual contains essential information for
proper operation of the machine.
It describes basic Copy, Print, Network Scan,
Facsimile/Internet Fax/Email, and other functions.
For a more detailed explanation of each function,
please refer to the Operating Instruction manuals
included on two CD-ROM as illustrated below.
Operating Instructions
Adobe Reader 5.0 or newer is required and
must be installed to read the Operating
Instructions.
Unauthorized copying and distribution is a
violation of law.
Panasonic Communications Co., Ltd.
Digital Imaging Company
Microsoft, Windows, Windows NT and Windows Server are either registered trademarks or trademarks
of Microsoft Corporation in the United States and/or other countries.
Adobe, the Adobe logo, and Reader are either registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and/or other countries.
2005 Panasonic Communications Co., Ltd. All Right Reserved.
Made in Japan
PJJXC0110ZB
Operating Instructions CD
Contains manuals with detailed information for
Copy & Function Paremeters, Facsimile/Internet
Fax/Email Functions and User Authentication.
Document Management System CD
Adobe Reader 5.0 or newer is required and
must be installed to read the Operating
Instructions.
Unauthorized copying and distribution is a
violation of law.
Panasonic Communications Co., Ltd.
Digital Imaging Company
PJJXC0097ZB
Operating Instructions CD
Document Management System CD
Copy Function
Print Function
Describes how to make a copy with
creative features.
Describes how to print, change
default printer settings, or describes
the course of action to take when a
problem message appears, etc.
Function Parameters
Describes how to change the default
settings of each function using the
Control Panel of the machine.
Facsimile and Internet Fax/Email
Function
(The Facsimile function is available
when optional Fax Communication
Board (DA-FG600) is installed.)
Describes how to send/receive a
Facsimile/Internet Fax/Email, or
describes the course of action to take
when a trouble message appears, etc.
User Authentication
Describes how to enable and use the
user authentication function.
2
Contains the Application Software, and manuals
with detailed information for the Print function, and
Application software.
Application Software
Describes how to use the application
software.
Ex: Quick Image Navigator, Network
Scanner, Utilities (Network Status
Monitor, Address Book Editor,
Device Configuration Editor)
Getting to Know
Your Machine
Symbol Marks/Icons
The following symbol marks/Icons are used in this operating instructions manual.
Place original(s) on the ADF
Getting to know your machine before
starting
Place original on the Platen
(Book)
When sending/receiving document(s)
with FAX
Place original on the Platen
(Sheet)
Hard keys on the Control Panel are
depicted as **** key, soft buttons on
the Touch Panel are depicted as "xxx".
Ex: Press the Start key and select "Mode
Settings".
When sending/receiving document(s)
with Email
When setting the machine modes
Press Hard Key
Touch any Button
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
BRAZIL
Input numbers with keypad
• Number of copies, etc.,
Input text with keyboard
• Dialling, etc.,
Printing Journals and Lists
Problem solving
Go to next step
Go to next step (below)
5
Others
(Index)
3
Table of Contents
Getting to Know Your Machine
Operating Instructions .......................................................................................................... 2
Symbol Marks/Icons ............................................................................................................. 3
Connecting the Cable ........................................................................................................... 9
Control Panel ......................................................................................................................... 10
Mode Setting (Menu Map) ..................................................................................................... 12
Facsimile Features
Sending Documents ............................................................................................................. 14
■ Transmitting a Document Stored in Memory ....................................................................
■ Additional Settings ............................................................................................................
■ Send Documents by using the Platen Glass ....................................................................
■ Direct Transmission (Priority Transmission) Reservation .................................................
■ To Stop the Transmission (Memory Transmission) ..........................................................
■ To Stop the Transmission (Direct Transmission) ..............................................................
■ Rotated Transmission .......................................................................................................
■ 2-Sided Transmission .......................................................................................................
■ On-Hook Dialling ..............................................................................................................
14
16
17
18
20
20
22
22
24
Receiving Documents ........................................................................................................... 26
■ Automatic Reception ........................................................................................................
■ Manual Reception ............................................................................................................
■ Print Reduction Setting .....................................................................................................
■ Substitute Memory Reception ..........................................................................................
■ Duplex Print ......................................................................................................................
26
26
27
27
27
Timer Controlled Communications ..................................................................................... 28
■ General Description ..........................................................................................................
■ Deferred Transmission .....................................................................................................
■ Deferred Polling ................................................................................................................
28
28
30
Batch Transmission .............................................................................................................. 32
■ General Description ..........................................................................................................
■ Real-Time Batch Transmission .........................................................................................
32
32
Polling .................................................................................................................................... 34
■ General Description ..........................................................................................................
■ Preparing to be Polled ......................................................................................................
■ Poll Documents from Another Station ..............................................................................
34
34
36
Program Keys ........................................................................................................................ 38
■ General Description ..........................................................................................................
■ Setting for Group Dialling .................................................................................................
■ Setting for Program Dial ...................................................................................................
4
38
38
40
Getting to Know
Your Machine
Internet Fax Features
Pre-Installation Information/Features ................................................................................. 42
Setup (SMTP Mail Server/POP3 Client) ............................................................................... 44
Internet Communication Features ....................................................................................... 48
■ Transmission/Reception ...................................................................................................
■ Internet Fax Delivery Notice (MDN) .................................................................................
■ Internet Mail Reception ....................................................................................................
■ Direct SMTP .....................................................................................................................
48
48
49
49
Important Information ........................................................................................................... 50
■ General Description ..........................................................................................................
■ Differences between Internet Fax and Regular Fax .........................................................
■ Transmitted Document Confirmation ................................................................................
■ Your Machine Cannot Make a Phone Call via LAN ..........................................................
■ Dual Port Communication ................................................................................................
■ Transmission Resolution ..................................................................................................
■ Internet Mail Reception ....................................................................................................
■ Sending a Document to a PC via LAN .............................................................................
■ Internet Relayed Transmission .........................................................................................
50
50
50
50
50
50
51
51
51
Setting the Internet Parameters ........................................................................................... 52
■ Basic Parameters .............................................................................................................
■ User Parameters (Internet Parameters) ...........................................................................
52
54
Sending Documents ............................................................................................................. 56
■ Manual Email Addressing .................................................................................................
■ Multi Email Station Addressing (Broadcasting) ................................................................
■ Change the File Format and File Name ...........................................................................
■ Searching, and Editing the Address Book ........................................................................
■ A3 Size Document Transmission ......................................................................................
■ Using a Completion Notice ...............................................................................................
■ Returned Email .................................................................................................................
56
58
60
62
64
66
68
Receiving Documents ........................................................................................................... 70
■ General Description ..........................................................................................................
■ Internet Fax Received on a PC ........................................................................................
■ Receiving Email from a POP Server ................................................................................
■ Setting the POP Parameters ............................................................................................
■ Manual Reception from the POP Server ..........................................................................
70
70
72
72
74
Program Keys ........................................................................................................................ 76
■ Setting the POP Email Retrieval Key ...............................................................................
■ Using POP Email Retrieval Key .......................................................................................
76
78
5
Advanced Facsimile Features
Confidential Mailbox ............................................................................................................. 80
■ General Description ..........................................................................................................
■ Sending a Confidential Document ....................................................................................
■ Polling a Confidential Document ......................................................................................
■ Storing a Confidential Document ......................................................................................
■ Printing Out a Confidential Document ..............................................................................
■ Deleting a Confidential Document ....................................................................................
80
80
82
84
86
88
Sub-Addressing .................................................................................................................... 92
■ General Description ..........................................................................................................
■ Sending a Fax with Sub-Address .....................................................................................
■ Setting the Sub-Address into an Address Book ...............................................................
92
92
94
Fax Cover Sheet .................................................................................................................... 96
■ Using the Fax Cover Sheet ..............................................................................................
96
Password Communications ................................................................................................. 98
■ General Description .......................................................................................................... 98
■ Setting Password Transmission/Reception ...................................................................... 98
■ Using Password Transmission ......................................................................................... 100
Receive to Memory ...............................................................................................................102
■ General Description ..........................................................................................................
■ Setting Receive to Memory Password .............................................................................
■ Setting the RCV to Memory ..............................................................................................
■ Printing Documents ..........................................................................................................
102
102
104
104
PIN Code Access ...................................................................................................................106
■ General Description .......................................................................................................... 106
■ Selecting the Access Method (Prefix or Suffix) ................................................................ 106
■ Dialling with a PIN Code ................................................................................................... 108
Selective Reception .............................................................................................................. 110
■ General Description .......................................................................................................... 110
■ Setting the Selective Reception ....................................................................................... 110
Department Code .................................................................................................................. 112
■ General Description ..........................................................................................................
■ Activating the Department Code Feature .........................................................................
■ Sending Document with Department Code ......................................................................
■ Printing a Department Code Journal ................................................................................
112
112
114
116
Edit File Mode ........................................................................................................................ 118
■ General Description ..........................................................................................................
■ Printing or Viewing a List ..................................................................................................
■ Changing the Start Time or the Station of a File ..............................................................
■ Deleting a File ..................................................................................................................
■ Printing Out a File .............................................................................................................
■ Adding Documents into a File ...........................................................................................
■ Retry an Incomplete File ..................................................................................................
6
118
118
120
122
124
126
128
Getting to Know
Your Machine
Advanced Internet Fax Features
Internet Communication Features .......................................................................................130
■ Inbound Routing ...............................................................................................................
■ Dynamic Host Configuration Protocol (DHCP) .................................................................
■ SMTP Authentication ........................................................................................................
■ Lightweight Directory Access Protocol (LDAP) ................................................................
■ Relayed Transmission ......................................................................................................
130
131
131
131
132
Sender Selection ...................................................................................................................134
■ Setting the Sender Selection ............................................................................................ 134
■ Sending Document with Sender Selection ....................................................................... 136
■ Printing the Sender Selection List .................................................................................... 136
Inbound Routing ...................................................................................................................138
■ Setting the Routing Parameters ....................................................................................... 138
■ Address Book Dialling for Inbound Routing ...................................................................... 140
Fax Forward ...........................................................................................................................142
■ General Description .......................................................................................................... 142
■ Setting Fax Forward ......................................................................................................... 142
Fax Forward (Using Document Distribution System) ........................................................ 144
■ General Description .......................................................................................................... 144
■ Setting Fax Forward (Using DDS) .................................................................................... 144
Relayed Transmission ..........................................................................................................146
■ General Description ..........................................................................................................
■ Relay Network ..................................................................................................................
■ Setting Up Your Machine as an Internet Relay Station ....................................................
■ Setting Up Your Machine for Relayed Transmission ........................................................
■ Sending via Internet Relay ...............................................................................................
■ Sending from a PC to a G3 Fax Machine .........................................................................
■ Printouts and Reports .......................................................................................................
146
147
149
150
152
156
158
Setting Your Machine
Adjusting the Volume and Dialling Method (Tone or Pulse) .............................................160
■ Setting the Monitor Volume .............................................................................................. 160
■ Setting the Dialling Method (Tone or Pulse) ..................................................................... 160
User Parameters ....................................................................................................................162
■ General Description .......................................................................................................... 162
■ Setting the User Parameters ............................................................................................ 162
Address Book ........................................................................................................................164
■ General Description .......................................................................................................... 164
■ Adding Address Book ....................................................................................................... 164
Fax Parameters .....................................................................................................................166
■ General Description .......................................................................................................... 166
■ Setting the Fax Parameters .............................................................................................. 166
Fax Parameter Table .............................................................................................................168
7
Printout Journals and Lists
Transaction Journal ..............................................................................................................174
Communication Journal (COMM. JOURNAL) .....................................................................176
Address Book List ................................................................................................................178
Group and Program List .......................................................................................................180
Fax Parameter List ................................................................................................................182
Problem Solving
Troubleshooting ....................................................................................................................184
Information Code ..................................................................................................................186
Power Failure .........................................................................................................................190
Checking the Telephone Line ..............................................................................................191
Verification Stamp .................................................................................................................192
Appendix
Index .......................................................................................................................................194
8
Getting to Know
Your Machine
Getting to Know Your Machine
Connecting the Cable
Telephone Line Jack
• Plug one end of the telephone line
cable into the telephone jack supplied
by the telephone company and the
other end into the LINE jack on the left
side of the machine.
(Refer to Setting the Dialling Method.
See page 160.)
Telephone Jack
External Telephone Jack
• You can connect an additional standard
single line telephone to the machine. To
connect the telephone, remove the
protective tab on the TEL jack.
LINK Lamp
Illuminates when connected to the LAN.
Lamp will not turn ON if LAN cable is defective
(contains breaks).
LAN Connection Jack
(10Base-T/100Base-TX)
LAN Cable
(10Base-T/100Base-TX Cable)
Insert the plug until a click is heard.
(LAN cable is not included with the product.)
Purchase a Category 5 Cable, compliant with
EIA/TIA 568-A-5 standard.
10Base-T/100Base-TX Ethernet Hub
NOTE
Telephone Line
Cable Adapter
10/100BASETX LINK
RX
ACTIVITY Lamp
Blinks when there is data traffic
on the LAN.
Ethernet LAN Cable
(10Base-T/100Base-TX)
(Not included)
Power Switch
• After connecting all cables and the Power
Cord, turn the Main Power Switch on the
Back, and the Power Switch on the Left
Side of the machine to the ON position.
1. For some countries, the handset may not be available because of the country’s regulation or specification.
2. The shape of the telephone line cable and power cord may differ depending on each country’s regulation
or specification.
3. The Telephone Line Cable Adapter is available in certain countries only.
9
Getting to Know Your Machine
Control Panel
• Used to select
the Fax/Email
mode.
• Used to switch the machine into energy
saving mode. For more details, see the
Operating Instructions (For Basic
Operations).
• Used to select the
original size manually.
[EX: DP-8060]
Touch Panel Display
• On Line Indicator
Blinks : When sending or
receiving Fax/Email
communication.
Print Data LED (Green)
• Lights when printing print data.
• Blinks when receiving print data.
Status LED (Red)
• Lights when trouble occurs.
(No paper in the selected tray.
Toner has run out. Paper has
misfed, etc.)
Active LED (Green)
• Lights when the received Fax
message is in memory.
• Blinks when machine is active.
10
Getting to Know
Your Machine
• Used to start, or
select the function
and sub-functions.
• Used to reset all the
previously set
functions.
• Use this button when
correcting entered numbers,
or characters.
• Press this button when you
want to stop the
communication, registration
operation, or audible tone.
• Used to enter a pause when entering, or to redial the
last dialled number/email address.
• Used to separate the Sub-Address from the telephone
number when dialling, or to access some features of
your PBX. (See page 94)
• Used to start On-Hook Dialing, or to input a space
between numerical entries (such as, while entering
telephone numbers). (See page 24)
• Press this button to start
transmission, email
communication, or a manual
fax reception.
Keypad
• Used for manual number dialling,
entering phone numbers, and
numerical entries.
key
• Used to temporarily change the
dialling mode to Tone when Pulse
mode is set.
• Used to set operations.
• Used for adjusting the monitor volume while in the
Fax/Email mode. (See page 160)
11
Getting to Know Your Machine
Mode Setting (Menu Map)
The main screen and menu of the fax features are as follows:
Basic Menu
: See below
Deferred Communication
: See below
Polling/Advanced Communication : See next page
Select Mode
: See next page
Edit File Mode
: See next page
Print Out
: See next page
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
BRAZIL
<MODE SETTING Screen>
RTICA
LIN
<ADDRESS BOOK Screen>
BASIC MENU (See page 16)
1 Send Mode (Memory, Direct)
1
2 2-Sided Original
2
3 Completion Notice
3
4
4 Get Email
5 File Type and Name
5
6 Communication Status
6 7
7 Verification-Stamp
DEFERRED COMM.
1 Deferred Transmission (See page 28)
2 Deferred Polling (See page 30)
1
12
2
Getting to Know
Your Machine
POLLING/ADV. COMM.
1 Polling (See page 36)
1
4
2 Confidential Mailbox (See page 80)
2
3
5
3 Relayed Transmission (See page 146)
4 Polled (See page 34)
5 Sub Address Transmission (See page 92)
SELECT MODE
1 Password Transmission (See page 100)
1
4
2 Cover Sheet (See page 96)
2
3
5
6
3 A3 Email XMT (See page 64)
A3
4 Communication Journal (See page 176)
5 Receive to Memory (See page 102)
6 Delivery Notice (See page 48)
EDIT FILE MODE
1 File List (See page 118)
1
4
2 Deleting a File (See page 122)
2
3
5
6
3 Adding Documents (See page 126)
4 Changing the Start Time/Station (See page 120)
5 Printing Out a File (See page 124)
6 Retry an Incomplete File (See page 128)
PRINT OUT
1 Printing a Transaction Journal (See page 174)
1
2 Printing a Program List (See page 180)
2
3
3 Printing an Individual XMT Journal (See page 174)
4 Printing an Address Book List (See page 178)
5 Printing a Fax Parameter List (See page 182)
4 5
13
Facsimile Features
Sending Documents
■ Transmitting a Document Stored in Memory
Documents can be quickly scanned, and stored in memory
before transmission.
This feature allows you to send documents to multiple
destinations without having to scan the same documents
over again. It also allows you to retrieve your original(s)
immediately without having to wait for the fax transmission
to complete.
In addition to memory transmission, the machine supports
the direct transmission feature. In direct transmission, a
document is transmitted without storing it into memory.
Memory Transmission
Stores all the
original(s) into
memory first,
and then starts
its transmission
Original(s)
1
2
or
(To use the Platen
Glass, see page 17.)
5
destination
machine(s)
Memory
Quick Memory Transmission
Original(s)
Starts
transmitting
when the first
page is stored
in memory
destination
machine(s)
Memory
NOTE
14
1. If the memory overflows while original(s) are being scanned for transmission to a single destination, the
machine will operate in the following manner:
• If the Fax Parameter No. 082 (Quick Memory XMT) is set to "Valid"
The document is transmitted up to the portion that was stored into memory, and an error message
“Memory Full” is displayed.
• If the Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid"
The document is transmitted up to the portion that was stored in memory, and then switches to direct
transmission, and transmits the remaining original(s) in the ADF during the same phone call.
Facsimile
Features
3
4
ANTARTICA
BERLIN
5
Select additional setting(s) if necessary.
(See page 16)
6
7
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
or
BRAZIL
Address (Up to 200 stations)
Telephone number (Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
NOTE
The original(s) are stored
into memory with a file
number.
Then starts dialing the
telephone number.
2. If the memory overflows while original(s) are being scanned for transmission to multiple destinations, a
message appears asking whether to transmit the successfully stored documents in memory or to cancel
the transmission. Select “Yes” to start transmitting, or “No” to cancel. If no action is taken within 10
seconds, the machine will start transmitting the stored documents.
3. The transmission of a document terminates if memory overflows when the first page is transmitted.
4. The standard setting of Memory Transmission is "On", and it can be changed with Fax Parameter No.
005 (Memory (HOME)). (See page 168)
5. The standard setting of the Fax Parameter No. 082 (Quick Memory XMT) is "Valid"; with this
configuration, the device starts transmitting a document when the first page is stored in memory. If you
wish to store all the documents into memory first before transmitting, change the setting to "Invalid".
(See page 170)
6. Your machine is preset to transmit all documents from memory.
15
Facsimile Features
Sending Documents
■ Additional Settings
• Transmitting a Document
Stored in Memory
(See page 14)
• Direct Transmission
(See page 18)
Contrast
<---Lighter Normal Darker--->
• Setting the Original size
Sending 2-Sided Original(s)
• Transmitting 2-Sided Originals
(See page 22)
Resolution
• Setting Original Quality
For standard originals
Verification Stamp
• Verification Stamp
(See pages 168, 169, 192)
Sends a notification upon document
transmission completion.
(See page 66)
Confirms the communication status,
verifying Communication Status while
the call session is in progress.
Retrieving the Email temporarily.
(See page 74)
For detailed originals
For finer detailed originals
For 600 dpi detailed originals
For text only originals
For text and photo originals
Change the send file type, and name
temporarily when sending an Internet
Fax. (See page 60)
16
For photo or illustration originals
Facsimile
Features
■ Send Documents by using the Platen Glass
1
Perform step
2
7
of Basic Operation
(See page 15)
When an original is placed on the Platen Glass,
the message “Another Original ?” is shown.
3
3
Place another original, then
press Start key.
4
Machine will start to send.
17
Facsimile Features
Sending Documents
■ Direct Transmission (Priority Transmission) Reservation
Direct transmission is convenient in situations as shown
below:
1
2
• When you want to send the documents immediately
without storing into memory.
• When you want to send an urgent document,
however, there are many files in the machine's
memory. The urgent document is sent immediately
after the current communication is finished.
or
• When you want to send a large amount of documents.
Originals
(1 page only)
To a single
destination
5
Memory
NOTE
18
1. Direct transmission cannot be used to send documents to multiple destinations.
2. Memory transmission may be automatically switched to direct transmission when memory overflow
occurs while scanning documents.
Facsimile
Features
3
4
ANTARTICA
BERLIN
5
6
7
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
or
BRAZIL
Address (1 station only)
Telephone number (1 station only)
• To cancel a choice, select the same destination again.
• Select “DESTINATIONS” to confirm your designated destinations.
(See page 62)
NOTE
• Transmission
starts immediately
on scanning.
3. Memory transmission is the default setting on the machine, however, it can be changed to direct
transmission with the Fax Parameter No. 005 (Memory (HOME)). (See page 168)
19
Facsimile Features
Sending Documents
■ To Stop the Transmission (Memory Transmission)
1
2
3
Communication Stop?
Save as incomp. file?
Saves the file.
Deletes the file.
Press the Stop key while the
communication is in progress.
If Fax Parameter No. 031
(Incomplete File Save) is "Valid".
(See page 169)
■ To Stop the Transmission (Direct Transmission)
1
2
3
Communication Stop?
Do not remove the documents from the ADF.
And then remove
the documents.
• Press the Stop key
while the
communication is
in progress.
20
Facsimile
Features
4
5
Print Comm. Journal?
Transmission stops.
Print Communication Journal.
(COMM. JOURNAL)
21
Facsimile Features
Sending Documents
■ Rotated Transmission
Letter or A4 Original(s) are placed in a Portrait (
) direction, the document(s) will be rotated by 90° and then transmitted in
a Landscape (
) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving
Station.
Rotation XMT Fax Parameter No. 078 (Rotation XMT) set to:
• Invalid
Scanning Direction
Receiving Station:
Prints on Letter or A4 Size
(70% Reduction)
Letter or A4 Original
(Portrait)
Sends
Prints on A3 or Ledger
Size (100%)
■ 2-Sided Transmission
This machine has duplex SCAN & PRINT capabilities.
2-Sided Original on the Basic Menu:
• 2-Sided Original = ON
Duplex Scan
NOTE
22
1. Rotation XMT requires the use of Memory Transmission.
2. Verification Stamp is disabled during Duplex Scan.
Receiving Station
Facsimile
Features
• Valid (Default Position)
Set as Portrait
Scanning Direction
Sends with Rotated
Transmission
Receiving Station:
Letter or A4 Paper
A4/Letter
Scanning Direction
Set as Landscape
A4/Letter
23
Facsimile Features
Sending Documents
■ On-Hook Dialling
1
2
3
or
(1 page only)
NOTE
24
You will hear a dial tone
through the monitor speaker.
To adjust the Monitor
volume, see page 160.
1. If you need a special access number to get an outside line, dial it first then press Pause key to enter a
pause (represented by a "-") before dialling the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling, press
key (represented by a "/").
The dialling mode will change from Pulse to Tone after dialling the digit "/".
Ex: 9 PAUSE * 5551234
Facsimile
Features
4
5
Telephone number
• Transmission
starts immediately
on scanning.
25
Facsimile Features
Receiving Documents
■ Automatic Reception
Transmit
Machine receives documents automatically.
Receive
■ Manual Reception
You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone, and
occasionally for your facsimile machine.
To receive documents manually, change the
Fax Parameter No. 017 (Receive Mode) to
"Manual".
(See page 168)
Transmit
Receive
1
2
Rings
NOTE
26
3
Lift the handset
Remove any documents
from the ADF or Platen
Glass.
1. If the received document is extremely long (over 39% longer
than the recording paper), the document is divided into
separate pages.
4
• Machine
will start
receiving.
Overlap print
0.5 in (13 mm)
Transmitted Document
Oversized documents
Received Document
Reduce within paper
size
Automatic Reduction
Based on the document length, your machine will automatically
calculate the suitable reduction ratio (70% to 100%).
Set Parameter No. 024 (Print Reduction) to "Auto". (See page
169)
Fixed Reduction
Pre-determine the reduction ratio from 70% to 100% in 1% steps.
a) Set Parameter No. 024 (Print Reduction) to "Fixed".
b) Set Parameter No. 025 (Reduction Ratio). (See page 169)
Ex: A4 to A4
96%
A4 to Letter
90%
Letter to Letter 96%
Legal to Letter 75%
■ Substitute Memory Reception
If the recording paper runs out,
jams, or if the toner runs out
during reception, the machine
automatically starts receiving
documents into its image data
memory. Stored documents are
printed automatically after
replenishing the recording
paper, or toner.
(See note note 2 and 3)
1
2
Message In Memory
AFRICA
Replenish the recording paper, or
the toner.
The machine will automatically
start printing the document(s)
stored in memory.
When the machine completes the
memory reception, and there is no
recording paper or toner, an
message will appear on the display.
■ Duplex Print
Duplex Print Fax Parameter No. 095 (Duplex Print) set to:
• Duplex Print = Valid (Default Position is "Invalid")
Sending Station
(Letter or A4 Originals)
NOTE
Duplex Print
2. If the memory overflows, the machine will stop receiving, and release the communication line.
The document(s) stored in the memory up to that moment will print.
3. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 022
(Substitute RCV) to "Invalid". (See page 169)
27
Facsimile
Features
■ Print Reduction Setting
Facsimile Features
Timer Controlled Communications
■ General Description
You can send document(s) to one, or multiple stations at any preset time within the next 24 hours.
Up to 50 built-in timers can be set for deferred communication.
■ Deferred Transmission
1
2
1 Calling at
predetermined
time
or
2 Transmit
Store document(s)
in memory
Receive
(To use the Platen
Glass, see page 17.)
5
Start time
(4-digit, 24-hour clock)
NOTE
28
To change or cancel the Deferred Communication settings, see pages 120, 122.
Facsimile
Features
3
4
ANTARTICA
BERLIN
5
7
6
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
Address
(Up to 200 stations)
BRAZIL
and/or
Telephone
number
(Up to 70
stations)
Document(s) are stored into memory.
• A communication journal is printed if the transmission
fails for any reason. (Ex: Remote station was busy)
(See page 176)
• Press Stop key to return the machine to the initial
screen of the current active mode.
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue
pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated
destinations. (See page 62)
29
Facsimile Features
Timer Controlled Communications
■ Deferred Polling
Sender
Receiver
2
1
1 Calling at
predetermined
time
ANTARTICA
BERLIN
2 Receive
Store document(s)
in memory
• For instruction on how to use polling without a preprogrammed time, see page 36.
5
_
Polling password
(4-digit)
• If you have set the polling password in Fax
parameter No. 026 (Polling Password), the
password will appear on the display. You can
still change the password temporarily by
overwriting it with a new one.
NOTE
30
To change or cancel the Deferred Communication settings, see pages 120, 122.
Facsimile
Features
4
3
5
Start time
(4-digit, 24-hour clock)
6
7
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
and/or
BRAZIL
Address (Up to 200 stations)
Telephone number (Up to 70 stations)
• To cancel a choice, select the same destination again.
• For polling to additional destinations, continue pressing
the relevant keys.
• Select “DESTINATIONS” to confirm your designated
destinations. (See page 62)
31
Facsimile Features
Batch Transmission
■ General Description
To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the
same destination(s) to be transmitted in a single phone call.
■ Real-Time Batch Transmission
to NY
to LA
to London
to LA
to London
Time
Transmit
to NY
Transmit
to LA Transmit
to London
During memory transmission, this machine searches its memory for reserved files (up to 5 files) to transmit to the same
destination, automatically batching, and transmitting them in a single phone call.
NOTE
32
1. The machine can not Batch to a file(s) that is/are Waiting to Redial, or is currently being sent, but it will
Batch to files that are pending to dial.
Facsimile
Features
memo
33
Facsimile Features
Polling
■ General Description
Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call, and
must have document(s) set on the ADF, or stored in the memory. You may need to set a polling password, shared by the other
station, to ensure security.
■ Preparing to be Polled
1
Store document(s)
in memory
To allow other stations to poll your machine, you must
prepare your machine by storing a document in
memory.
Be sure to set the polling Password before storing the
document into memory. After being polled, the
documents stored in the memory will be erased
automatically. To retain the documents in memory so
that they can be polled repeatedly, change the Fax
Parameter No. 27 (Polled File Save) to "Valid".
2
or
(To use the Platen
Glass, see page 17.)
5
_
Polling password (4-digit)
The scanned document is stored in the memory as a
polled file ready for transmission upon receiving a polling
request.
NOTE
34
1. You can still send or receive documents even when set to be polled.
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see
page 126.
Facsimile
Features
3
4
ANTARTICA
BERLIN
5
NOTE
3. If you have set the polling password in Fax Parameter No. 026 (Polling Password), the password will
appear on the display. You can still change the password temporarily by overwriting it with a new one.
4. If a password is not set in the polled station, you may poll the other station even though your machine
has a password.
5. To delete a polled file. (See page 122)
35
Facsimile Features
Polling
■ Poll Documents from Another Station
Sender
Receiver
2
1
1 Call
ANTARTICA
BERLIN
2 Receive
Store document(s)
in memory
5
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
Address
(Up to 200 stations)
BRAZIL
and/or
Telephone
number
(Up to 70
stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue
pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated
destinations. (See page 62)
NOTE
36
1. You can still send or receive documents even when set to be polled.
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see
page 126.
Facsimile
Features
4
3
_
5
Polling password
(4-digit)
• If you have set the polling password in Fax
parameter No. 026 (Polling Password), the
password will appear on the display. You can
still change the password temporarily by
overwriting it with a new one.
6
Polling starts.
NOTE
3. If a password is not set in the polled station, you may poll the other station even though your machine
has a password.
37
Facsimile Features
Program Keys
■ General Description
Your fax machine has special Program keys. These keys are useful if you frequently need to send, or poll the same group of
stations. You can use these keys to assign registered Address Book stations as a group keys, a sequence of stations to be
polled, a deferred transmission sequence, or an additional address book entry.
■ Setting for Group Dialling
1
GROUP.A
PRO.POLL
2
TIMER XMT
The Program Keys are useful if you
frequently need to send, or poll the
same group of stations.
5
Group Name
(Up to 15
characters)
6
Key Name
(Up to 15
characters)
Using the Keyboard
NOTE
38
To input capital letter.
To move the cursor (_) to the left, or right side.
To input numbers, and symbols mark.
To erase the character before the cursor.
1. Press “03 Modify Group Dial” or “04 Delete Program/GRP” to edit/delete a Group Dialling, or a
Program Dial.
2. The Group Dialling, and Program Key cannot be changed or erased until the communication has finished.
To change, or erase the settings, cancel the communication first by Edit File Mode.
(See pages 120, 122)
Facsimile
Features
3
4
5
7
8
The group dialing is programmed.
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
BRAZIL
Addresses
• To cancel a choice, select the same
destination again.
• For transmission to additional destinations,
continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your
designated destinations. (See page 62)
• To return the
machine to the
initial screen of
the current active
mode.
(Stop)
39
Facsimile Features
Program Keys
■ Setting for Program Dial
1
GROUP.A
PRO.POLL
TIMER XMT
The Program Keys are useful if you
frequently need to send, or poll the
same group of stations.
5
Program Name
(Up to 15
characters)
NOTE
40
2
6
Key Name
(Up to 15
characters)
1. Press “03 Modify Group Dial” or “04 Delete Program/GRP” to edit/delete a Group Dialling or Program
Dial.
2. The Group Dialling and Program Key cannot be changed or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode.
(See pages 120, 122)
Facsimile
Features
3
4
5
7
8
or
Programming Functions
• Timer Controled Communication (See page 28)
• Advanced Communication
(See relevant sections in the Advanced
Facsimile Features, and Advanced Internet
Fax Features)
• Polling (See pages 34, 36)
The program dial is
programmed.
• Press Stop key to return the
machine to the initial screen
of the current active mode.
41
Internet Fax Features
Pre-Installation Information/Features
Before setting up your Panasonic machine on your network, please read this entire section to be familiar with its functions.
Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN (local area network):
•
•
•
•
•
•
•
•
Send paper-based information as an Internet Email.
Send Internet fax message (Direct IFAX XMT).
Receive and print an Internet Email automatically.
Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular G3 fax machine (see
"Fax Forward" on page 142).
Route received G3 fax message automatically to the sender-specified Email address or G3 fax machine using ITU-T SUBAddress (see "Inbound Routing" on page 140).
Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using the sender's fax
ID code (see "Inbound Routing" on page 140).
Relay an Internet Email to a G3 fax machine via regular fax transmission (see "Relayed Transmission" on page 146).
Scan to Email.
To utilize the above functions, your machine needs to be set up properly on your network. Please contact your network
administrator for actual network setup.
Copy the Pre-installation Information form found at the end of this section on page 46, record the MAC Address on the form, and
ask your network administrator to complete the remaining information on the form. The MAC Address of your machine can be
found on the 2nd page of the General Settings List printout.
To print the General Settings List, follow the steps below:
Press Function key, "GENERAL SETTINGS", "Key Operator Mode" , Enter Password, "OK" .
"Printing General Settings", "Start", "OK".
42
Your machine can be set up as either SMTP Mail Server, or as POP3 Client. Depending on the type of setup, different functions
are available as follows.
Function
POP3 Client Setup
Yes
Yes
Sending and Receiving the Internet fax message with Direct SMTP protocol.
Yes
No
Receive and print an Internet Email automatically
Yes
Yes
Receive and print an Internet Email manually
No
Yes
Forward received G3 fax message or Email automatically
Yes
Yes
Route received G3 fax message automatically
Yes
Yes
Relay an Internet Email to G3 fax machine
Yes
No
NOTE
Internet Fax
Features
SMTP Server Setup
Sending paper-based information as an Internet Email
1. To function as SMTP mail server, your machine's email address must include its unique Host name
within your company domain. This unique Host name must be registered within your network's DNS
(Domain Name System) server.
Example: [email protected]
2. Automatically refers to immediate SMTP transfer, or immediate POP3 retrieval. Manually refers to
manual retrieval of mail when configured as POP3 client.
3. If you are using DHCP to acquire the network parameters, contact your Network Administrator to reserve
the obtained IP Address printed on the General Settings List.
4. Your machine will receive, print, forward or relay emails in text message format, and TIFF-F image file
attachment only.
43
Internet Fax Features
Setup (SMTP Mail Server/POP3 Client)
To install your machine as SMTP Mail Server, the following network parameters need to be programmed on your network, and on
your machine.
•
•
•
•
•
•
•
•
•
TCP/IP Address of your machine
TCP/IP Subnet Mask of your machine
TCP/IP Address of the Default Gateway
Host Name
TCP/IP Address of the DNS Server (if not available, see note 2)
Email Address of your machine (see note 1)
Name or IP Address of the Default SMTP mail server
SMTP Authentication Name (when the authentication with the SMTP server is required)
SMTP Authentication Password (when the authentication with the SMTP server is required)
Email (from your machine to a PC), and Direct Internet Fax Transmission (Using Direct SMTP)
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
Direct IFAX XMT
Gateway (Router)
SMTP
POP3
POP02.panasonic.com
(POP Server)
[email protected]
[email protected]
Email (from a PC to your machine), and Direct Internet Fax Reception (Using Direct SMTP)
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
Direct IFAX XMT
Gateway (Router)
SMTP
[email protected]
NOTE
44
[email protected]
1. To function as SMTP mail server, your machine's email address must include its unique Host name
within your company domain. This unique Host name must be registered within your network's DNS
(Domain Name System) server.
Example: [email protected]
2. By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP
Server Name.
If the DNS Server is not available, change the (DNS server address) of General Settings to "No"
( Function key “GENERAL SETTINGS” “Key Operator Mode”, Enter Password, “OK” “DNS server
address”). Then the machine will prompt you to enter the IP Address of the SMTP Server.
To install your machine as POP3 Client, the following network parameters need to be programmed on your network.
TCP/IP Address of your machine
TCP/IP Subnet Mask of your machine
TCP/IP Address of the Default Gateway
TCP/IP Address of the DNS Server (if not available, see note 2)
Email Address of your machine (see note 1)
Name or IP Address of the Default SMTP mail server
POP Server Name or IP Address
POP User Account Name
POP Password
Internet Fax
Features
•
•
•
•
•
•
•
•
•
Email Transmission (from your machine to a PC)
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
Gateway (Router)
SMTP
POP3
POP02.panasonic.com
(POP Server)
[email protected]
Email Reception (from a PC to your machine)
[email protected]
SMTP01.panasonic.com
(SMTP Mail Server)
Gateway (Router)
SMTP
POP3
POP02.panasonic.com
(POP Server)
[email protected]
NOTE
3. The email address format can be the same as your regular email address.
If your email address is [email protected], your machine's email address can be
[email protected]
45
Internet Fax Features
Setup (SMTP Mail Server/POP3 Client)
For the total system to work properly via LAN, certain information and additional parameters must be set. Please contact your
network administrator for the required information and connection to the LAN.
Important: Make a copy of this page and ask the Network Administrator to complete the required information.
User Information
Company Name
Address
Dept.
City
Tel. No.
State
Fax No.
Internet Parameters (See page 54)
(1) IP Address:
(2) Subnet Mask:
(3) Default Gateway IP Address:
(4) Primary DNS IP Address:
(5) Secondary DNS IP Address:
(6) Email Address:
(7) *SMTP Server Name:
or
*SMTP Server IP Address:
(8) SMTP Auth Name:
(9) SMTP Auth Password:
(10) *POP Server Name:
or
*POP Server IP Address:
(11) POP User Name:
(12) POP Password:
(13) LDAP Server Name:
or
LDAP Server IP Address:
(14) LDAP User Name:
(15) LDAP Password:
(16) LDAP Search Base:
(17) Host Name:
(18) Default Subject:
(19) Default Domain:
(20) Selectable Domains:
1.
6.
2.
7.
3.
8.
4.
9.
5.
10.
(21) Remote Password:
(22) Relay XMT Password:
(23) Manager's Email Address:
(24) Insert Email Text:
(25) Relay Domains (Domains Authorized for Relay Transmission):
1.
6.
2.
7.
3.
8.
4.
9.
5.
10.
(26) Community Name (1):
(27) Community Name (2):
(28) Device Name:
(29) Device Location:
NOTE
46
Post Code
Port No:
Port No:
Port No:
1. Items in Bold, depict information obtained from your Network Administrator.
2. By default the machine requires the IP Address of the DNS Server, and prompts you to enter the SMTP
and POP Server Names (items 7, and 10 above).
If the DNS Server is not available, change the (DNS server address) of General Settings to "No"
(Function key, "GENERAL SETTINGS", "Key Operator Mode", Enter Password, "OK", "DNS server
address") Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers.
3. If required, the MAC Address of your machine can be obtained from the 2nd page of the General
Settings List printout, by pressing Function key, "GENERAL SETTINGS", "Key Operator Mode",
Enter Password, "OK", "Print General Settings", "Start", "OK".
Explanation of Contents
(1)
(2)
(3)
(4)
(5)
(6)
(7)
IP Address
Subnet Mask
Default Gateway IP Address
Primary DNS IP Address
Secondary DNS IP Address
Email Address
SMTP Server Name or SMTP
Server IP Address
(8) SMTP Auth Name
(9) SMTP Auth Password
(10) POP Server Name or POP Server
IP Address
(11) POP User Name
(12) POP Password
(13) LDAP Server Name or LDAP
Server IP Address
(14) LDAP User Name
(15) LDAP Password
(16) LDAP Search Base
(17) Host Name
(18) Default Subject
(19) Default Domain
(20) Selectable Domains
(21) Remote Password
(22) Relay XMT Password
(23) Manager's Email Address
(24) Insert Email Text
(25) Relay Domains (01 to 10)
(26) Community Name (1)
(27) Community Name (2)
(28) Device Name
(29) Device Location
: MAC Address from the 2nd page of the General Settings List printout by pressing
Function key, "GENERAL SETTINGS", "Key Operator Mode", Enter Password,
"OK", "Print General Settings", "Start", "OK".
: The Internet Protocol (IP) address assigned to your machine.
: The Subnet Mask number.
: The Default Gateway's IP Address.
: The IP address of the Primary DNS Server.
: The second IP address of the Primary DNS Server.
: The Email Address assigned to your machine. (Up to 60 characters)
: The SMTP Server Name (up to 60 characters). The SMTP Server IP Address.
Internet Fax
Features
MAC Address
: The SMTP Auth Name.
: The SMTP Auth Password.
: The POP Server Name (up to 60 characters). The POP Server IP Address.
: POP User Name. (Up to 40 characters)
: POP Password. (Up to 10 characters)
: The LDAP Server Name (up to 60 characters). The LDAP Server IP Address.
(Available for some countries only.)
: LDAP Login Name. (Up to 40 characters) (Available for some countries only.)
: LDAP Password. (Up to 10 characters) (Available for some countries only.)
: LDAP Search Base. (Up to 60 characters) (Available for some countries only.)
: The name assigned to your machine. (Up to 60 characters)
: The information to be added to the Subject Line for all outgoing emails.
(Up to 40 characters)
: Specify the Domain Name (up to 50 characters) to be added to frequently used or
incomplete outgoing email addresses (i.e. @yourcompany.com).
: Enter up to 10 Domain Names that can be selected during Manual email addressing.
(Up to 30 characters)
: Enter a security password (up to 10 characters) to allow Remote Programming of the
Internet Parameters and Auto Dialer or the retrieval of the Journal via Email.
: Enter a password to provide network security to your Relay Station (for G3 relay
purposes). (Up to 10 characters)
: Enter your Department Manager's Email Address for notification of all Internet relayed
transmissions for supervision and cost control purposes. (Up to 60 characters)
: The email text can be changed. Requires an authorized service provider to activate
this feature. (Up to 40 characters)
: Enter up to 10 Domain Names that are authorized to access your Internet Fax for
Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
: Community Name used for the Network Device Locator. (Up to 32 characters)
: Community Name used for the Network Device Locator. (Up to 32 characters)
: Device Name used for the Network Device Locator. (Up to 32 characters)
: Device Location for the Network Device Locator. (Up to 32 characters)
47
Internet Fax Features
Internet Communication Features
■ Transmission/Reception
Your machine allows you to transmit documents over the Internet to another Internet Fax, or a PC. The document is first
scanned and converted into a TIFF-F, or PDF file, and then transmitted to the remote location as an attachment file to an email
using MIME encoding.
The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached, and lost.
When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP) to transfer your
outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the Internet.
■ Internet Fax Delivery Notice (MDN)
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition Notification when sending
the message itself to a device supporting this notification function.
Several email applications such as Eudora and Outlook Express support, and are able to respond to the delivery confirmation
notification sent from the Internet Fax. As well as send a request for notification to the Internet Fax by email applications that
support MDN (Message Disposition Notification) function.
For additional details on MDN, consult a suitable reference such as the Help file, and the User's guide of each respective email
application.
Internet Fax Transmission
MDN request
Message Disposition Notification (MDN)
response Capability Notification
MDN response
Capability Notification
Internet Fax
Internet Fax
MDN request
MDN response
PC
Eudora, Outlook Express, etc.
Legend :
: MDN Request from the Originator
: MDN Response with Capability Notification from the Recipient
: MDN Response from the Recipient
48
PC
Eudora, Outlook Express, etc.
■ Internet Mail Reception
Your machine allows you to receive, and print a PC transmitted email automatically or manually, depending on its setup
configuration. However, if the received email includes a file attachment in a format other than TIFF-F, such as PDF, Word,
Excel, PowerPoint, your machine prints an error message instead.
Internet Fax
LAN
LAN
Internet Fax
Internet Fax
Features
Internet Fax
Transmission
Internet
Internet Mail
Reception
PC
PC
■ Direct SMTP
Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of SMTP is its
capability to transport mail across networks, usually referred to as SMTP mail relay by employing SMTP server.
Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP server. For this feature
to work reliably, the IP Address should remain unchanged (ask your Network Administrator to reserve the IP Address). The
Domain Name of the machines and other record information must be properly registered in the DNS server.
Further more, in common cases only email and web service from the Internet are permitted into the corporate intranet, and
corporate network administrators are extremely unwilling to open the firewall for other, incoming services, since each opened
path represents additional, potential security threats.
This makes Direct SMTP attractive because it can operate throughout the organization's Intranet.
Internet Fax
Internet Fax
Direct SMTP
SMTP Server
Typical SMTP
routing
LAN
Internet
49
Internet Fax Features
Important Information
■ General Description
Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP). The differences
from a standard G3 fax communication using the Public Switched Telephone Networks (PSTN) are as follows.
■ Differences between Internet Fax and Regular Fax
A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to the receiving fax.
You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange image data.
The Internet Fax works like an email, the image data is broken down into packets, and is transmitted through your Local Area
Network (LAN) to the Internet or Intranet instead of using a telephone company's network, thus saving you long distance costs.
■ Transmitted Document Confirmation
1. Your machine does not directly connect to the final destination (see note below), but rather connects to a Mail Server via
LAN. Therefore, if a document cannot be correctly transmitted due to an error, the erroneous mail may be returned from the
Mail Server to your machine.
2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination location, traffic on the
network or LAN system configuration.
3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore, when transmitting
important or time sensitive documents, it is recommended that you follow up with a telephone call to confirm reception.
4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol. Erroneous
mail may not be returned depending on the Mail Server.
Note:
1) Fax Parameter No. 172 (Direct IFax XMT), if set to "Valid", allows you to configure Address Book so that you can directly
send to the destination without medium of SMTP.
2) Your machine supports the Delivery Notice feature. (See page 173)
■ Your Machine Cannot Make a Phone Call via LAN
Your machine can only make a phone call using a regular telephone line (PSTN).
■ Dual Port Communication
Your machine's dual port capability, allows simultaneous G3 Fax Communication over regular telephone line (PSTN) and LAN
Communication.
■ Transmission Resolution
In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this setting can be
changed to Normal.
50
■ Internet Mail Reception
1. Your machine can receive text email from a PC, and print ANSI characters. It will print a "z" symbol if an unrecognized
character is received.
2. Received email font and character size are fixed, and cannot be changed.
4. If the received text email includes a file attachment in a format other than TIFF-F, such as PDF, Word, Excel, PowerPoint,
your machine prints an error message instead.
5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image file will be printed
on separate pages.
■ Sending a Document to a PC via LAN
When transmitting a document to an email address, the following instructions are sent as text message in addition to the TIFFF formatted image file.
An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image Viewer from the following
URL address:
http://panasonic.co.jp/pcc/en/
Note: If the document(s) being sent are in the PDF format, the following message is shown instead.
An image data in PDF format has been attached to this email.
■ Internet Relayed Transmission
To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you must set up your
Network security. Enter a Relay Station Name, which is concealed from the final destinations, and a Manager's Email Address
for notification of all Internet Relayed Transmissions.
51
Internet Fax
Features
3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size recording paper.
Internet Fax Features
Setting the Internet Parameters
■ Basic Parameters
The following five (5) Basic Parameters
must be pre-programmed into the
machine.
1
*• TCP/IP Address
*• TCP/IP Subnet Mask
*• TCP/IP Default Gateway
• EMAIL Address
• SMTP Server Name or IP
(*These parameters are in the General
settings. See the Operating Instructions
(For Setting Up))
5
8
• To return the machine to
the initial screen of the
current active mode.
52
2
4
Internet Fax
Features
3
5
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
6
7
8
Email Address
Select the desired parameter.
To set another parameter, to return
to step 6.
53
Internet Fax Features
Setting the Internet Parameters
■ User Parameters (Internet Parameters)
Depending on how your machine will be configured to communicate on the LAN, the appropriate parameters listed in the table
below must be set up first. (See page 46)
Parameter
Logo
Up to 25 characters & digits.
02
Character ID
Up to 16 characters & digits.
03
ID No.
Your Fax Telephone Number. (Up to 20 digits)
04
Time Zone
The Time Zone is required as part of the Email header information when sending
Internet faxes.
05
EMAIL Address
The Email Address assigned to your machine for sending and receiving. (Up to
60 characters)
06
SMTP Server Name
(See Note)
The name of the SMTP Mail Server with Port Number. (Up to 60 characters)
07
SMTP Server IP
IP Address of the SMTP Mail Server with Port Number.
08
SMTP AUTH Name
(See Note)
The SMTP Auth Name. (When you set this Parameter, change the setting of Fax
Parameter No. 170 (SMTP Authentication) to "Valid" in advance.
(Up to 40 characters) (See page 173)
09
SMTP AUTH Password
The SMTP Auth Password. (When you set this Parameter, change the setting of
Fax Parameter No. 170 (SMTP Authentication) to "Valid" in advance.
(Up to 10 characters) (See page 173)
10
POP Server Name
(See Note)
The name of the POP Mail Server with Port Number. (Up to 60 characters)
11
POP Server IP
IP Address of the POP Mail Server with Port Number.
12
POP User Name
User Name assigned to your machine. (Up to 40 characters)
13
POP Password
Password assigned to your machine. (Up to 10 characters)
15
LDAP Server Name
(See Note)
The name of the LDAP Server with Port Number. (Up to 60 characters)
(Available for some countries only.)
16
LDAP Server IP
IP Address of the LDAP Server with Port Number.
(Available for some countries only.)
17
LDAP User Name
Login Name assigned to your machine. (Up to 40 characters)
(Available for some countries only.)
18
LDAP Password
Password assigned to your machine. (Up to 10 characters)
(Available for some countries only.)
19
LDAP Search Base
ID for starting the search in the directory on the LDAP server.
(Up to 60 characters) (Available for some countries only.)
NOTE
54
Comments
01
1. These setting is required only when “26 DNS Server Address” in General Settings is set to “Yes”.
When the setting is “No”, set each IP Address, refer to For Key Operator in the included Operating
Instructions (For Copy & Function Parameters).
Internet Fax
Features
Parameter
Comments
21
Default Subject
The default information to be added to the Subject Line for all outgoing Email (up
to 40 characters).
22
Default Domain
When the outgoing email address is incomplete by SMTP standards, the
Frequently Sent Domain specified here will be automatically added to the email
address. This feature is also useful as a shortcut when manually entering email
addresses to a frequently used Domain. (Up to 50 characters)
25~34
Selectable Domain
(01) ~ (10)
Enter up to 10 Domain Names that can be selected using the "\/" or "/\" key
during Manual email addressing. (Up to 30 characters)
35
Remote Password
This is a security password that allows Remote Programming of the Internet
Parameters and Auto Dialer or the retrieval of the Journal via an Email. (Up to 10
characters)
36
Relay XMT Password
A password that provides network security for your Relay Station (used
exclusively for G3 relay purposes). (Up to 10 characters)
Following characters are not available for the Relay XMT Password.
()<>[]:;@\,."
(When you set this Parameter, change the setting of Fax Parameter No. 142
(Relay XMT) to "Valid" in advance. (See page 171)
37
Manager's EMAIL Addr
Department Manager's Email Address for notification of all Internet relayed
transmissions for supervision and cost control purposes. (Up to 60 characters)
38
Insert Email Text
The email text can be changed. Requires an authorized service provider to
activate this feature. (Up to 40 characters)
39
Fax Server Mail Address
Enter the RightFax Server Email Address. (up to 60 characters)
This parameter will appear when Fax Parameter No. 132 (Via Fax Server) is set
to "Valid". For more details, refer to Operating Instructions (For User
Authentication).
40~49
Relay Domain
(01) ~ (10)
Enter up to 10 Domain Names that have been authorized to access your Internet
Fax for Relayed Transmission Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.
* Contact your Network Administrator for this Information.
55
Internet Fax Features
Sending Documents
■ Manual Email Addressing
Enter the email address using the
QWERTY Keyboard.
1
2
3
CA
or
(To use the Platen
Glass, see page
17.)
7a
Full Email address
@ panasonic.com
@ mgcs.co.jp
@ abc-net.wxy.com
@ world.service.com
or
7b
Using Default Domain
@ panasonic.com
@ mgcs.co.jp
@ abc-net.wxy.com
@ world.service.com
or
7c
Enter the full email address
using the QWERTY
keyboard (up to 60
characters).
If you make a mistake, press
"BACK SPACE" to erase
the character then re-enter
the correct character.
Ex: [email protected]
Enter the User portion of the
email address and press "OK".
The machine will complete
the email address with the
Default Domain
preprogrammed in the User
(Internet) Parameters. (i.e.
will add "panasonic.com" to
the email address)
Ex: abc
Using the Domain List
@ panasonic.com
@ mgcs.co.jp
@ abc-net.wxy.com
@ world.service.com
If you want to send to a
different Domain, choose
the desired domain from
Domain List.
Ex: abc "@panasonic.com"
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
NOTE
56
1. If your machine sounds an alarm (pi-pi-pi) when pressing the "KEYBOARD" or any Address Book
Entries that contain an email address, one or more of the required 5 Basic Internet Parameters may
have been omitted in the User (Internet) Parameter(s). (See page 54)
2. The Unit will accept a combination of email addresses, and PSTN dialling numbers.
5
6
Internet Fax
Features
4
7a
or
Select additional setting(s) if necessary.
(See page 16)
7b
or
7c
8
The original(s) are stored into memory with a file
number. Then starts the email transmission.
• If the transmission fails, an error response is
delivered from the mail server, and is printed on
this machine.
The error mail including an error message, and an
image of the first page of the transmitted document
is received. (See page 68)
• For instructions on how to cancel the transmission,
see page 20.
• When sending from the Platen Glass, place the next
original, and follow the instructions described on
the touch panel display.
NOTE
3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise
no reply will be printed.
4. For the machine to perform the email address completion the Fax Parameter No. 160 (Default Domain)
must be set to "Valid" and the Default Domain must be preprogrammed in the User (Internet) Parameters.
(See page 172)
5. The "Quick Memory Transmission" feature is disabled if multiple stations are set.
57
Internet Fax Features
Sending Documents
■ Multi Email Station Addressing (Broadcasting)
Address Book Addressing allows you to
send email(s) by entering the full email
address with a single key.
To use this method, you must first
preprogram the email addresses into
the Address Book.
1
2
3
CA
or
(To use the Platen
Glass, see page
17.)
6a
PANASONIC
or
QUALITY DEPT
Address (Up to 200 stations)
6b
@ panasonic.com
@ mgcs.co.jp
@ abc-net.wxy.com
@ world.service.com
Email address
(Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the
relevant keys.
• Select "DESTINATIONS" to confirm your designated destinations.
(See page 62)
NOTE
58
1. If your machine sounds an alarm (pi-pi-pi) when pressing the "KEYBOARD" or any Address Book
Entries that contain an email address, one or more of the required 5 Basic Internet Parameters may
have been omitted in the User (Internet) Parameter(s). (See page 54)
2. The Unit will accept a combination of email addresses, and PSTN dialling numbers.
5
Internet Fax
Features
4
6a
or
Select additional setting(s) if necessary.
(See page 16)
6b
7
The original(s) are stored into memory with a file
number. Then starts the email transmission.
• If the transmission fails, an error response is
delivered from the mail server, and is printed on
this machine.
The error mail including an error message, and an
image of the first page of the transmitted document
is received. (See page 68)
• For instructions on how to cancel the transmission,
see page 20.
• When sending from the Platen Glass, place the next
original, and follow the instructions described on
the touch panel display.
NOTE
3. If the transmission cannot be completed for any reason, the email may be returned undelivered; otherwise
no reply will be printed.
4. For the machine to perform the email address completion the Fax Parameter No. 160 (Default Domain)
must be set to "Valid" and the Default Domain must be preprogrammed in the User (Internet) Parameters.
(See page 172)
5. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.
59
Internet Fax Features
Sending Documents
■ Change the File Format and File Name
When sending an Internet Fax, both
the File Format, and the File Name
can be set.
1
2
or
(To use the Platen
Glass, see page 17.)
5a
"TIFF" / "PDF" and "IMAGE"
or
5b
"TIFF" / "PDF" and "CUSTOM"
(Custom Name)
File Name (Up to
20 characters)
8
The original(s) are stored into memory with a file number.
Then starts the email transmission.
• If the transmission fails, an error response is delivered from
the mail server, and is printed on this machine. The error mail
including an error message, and an image of the first page of
the transmitted document is received. (See page 68)
• For instructions on how to cancel the transmission, see page
20.
• When sending from the Platen Glass, place the next original,
and follow the instructions described on the touch panel
display.
NOTE
60
1. PDF file is only available if sending the document(s) to a PC.
3
4
Internet Fax
Features
ANTARTICA
BERLIN
5a
or
5b
6
7a
PANASONIC
QUALITY DEPT
Address (Up to 200 stations)
8
or
7b
Email address
(Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
61
Internet Fax Features
Sending Documents
■ Searching, and Editing the Address Book
SEARCH
1
Search the directory
using the Local address
book, or the Global
directory services LDAP
(Lightweight Directory
Access Protocol).
(Available for some
countries only.)
EMAIL HEADER
LDAP search is a feature that
searches through the address
book on an LDAP Server on a
network for fax numbers, or
Email Addresses. To find out
whether the LDAP search
feature works in your particular
environment, contact your
network administrator.
(See page 54)
1
Input the Email address,
CC (Carbon Copy), BCC
(Blind Carbon Copy),
FROM and SUBJECT.
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
BRAZIL
2
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
BRAZIL
• To set “To”, “CC”, “BCC”, and
“FROM”, repeat step 2 and 3.
DESTINATIONS
1
Confirm the destinations.
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
BRAZIL
62
or
Search
letter(s)
Searched address
Search the Global directory
services (LDAP).
• Email addresses, and fax numbers can be searched.
• Select “Local” to return to the address book search screen.
• If there are more than 100 matches, a dialog box opens
asking you if you want to continue new search. Select “Yes”
to continue searching. To abort the search with 100 matches,
select “No”.
• A message appears if an error occurs while searching.
• To add the found Email Address into the address book, select
“Add to Local”. Enter the entry name, and then select “OK”.
Search the Local address book.
3a
4
PANASONIC
or
5a
QUALITY DEPT
Address (Up to 200 stations)
or
3b
5b
Confirm
the destinations.
Email address
(Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
Enter the subject.
• The subject will not be
printed when sending for
InternetFax.
2
Select desired field button,
and confirm destinations.
SALES DEPT
[email protected]
PANASONIC SALES
1234
PANAFAX
[email protected]
Address
: Edit Address for manual Email addressing
: Delete the selected address
63
Internet Fax
Features
2
Internet Fax Features
Sending Documents
■ A3 Size Document Transmission
Receiving stations may not receive large
documents depending on their recording
capability (paper size).
If you want to transmit a document
larger than A4/letter, such as a A3 size,
by using the Internet Fax feature,
check the paper size capability of the
receiving station before transmission. If
the receiving station is capable of
receiving an A3-sized document, you
can send the document without
reducing its size.
1
2
or
(To use the Platen
Glass, see page 17.)
6a
PANASONIC
or
QUALITY DEPT
Address (Up to 200 stations)
6b
@ panasonic.com
@ mgcs.co.jp
@ abc-net.wxy.com
@ world.service.com
Email address
(Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
When the Select Mode "A3 EMAIL XMT" setting is set to the "OFF" position, the transmission reduction is according to the
setting of Fax Parameter No. 141 (LAN XMT Reduce).
A3 EMAIL XMT = ON : Transmits actual document size (without reduction).
A3 EMAIL XMT = OFF : Reduces A3 size document to B4 size, or to A4/Letter before transmission. (According to the Fax
Parameter No. 141 (LAN XMT Reduce) setting, see Table on next page.)
NOTE
64
1. Factory default setting for Fax Parameter No. 141 (LAN XMT Reduce) is "Invalid".
(See page 171)
3
4
5
Internet Fax
Features
ANTARTICA
BERLIN
A3
6a
or
6b
A3
7
The original(s) are stored into memory with a file number.
Then starts the email transmission.
• If the transmission fails, an error response is delivered from
the mail server, and is printed on this machine.
The error mail including an error message, and an image of
the first page of the transmitted document is received. (See
page 68)
• For instructions on how to cancel the transmission, see page
20.
• When sending from the Platen Glass, place the next original,
and follow the instructions described on the touch panel
display.
Document Size Transmission
A3 EMAIL XMT = OFF
Fax Parameter No. 141 Fax Parameter No. 141
(LAN XMT Reduce)
(LAN XMT Reduce)
set to "Invalid"
set to "Valid"
Document Size
A3 EMAIL XMT = ON
A3/Ledger
A3/Ledger
B4
A4/Letter
B4
B4
B4
A4/Letter
A4/Letter
A4/Letter
A4/Letter
A4/Letter
65
Internet Fax Features
Sending Documents
■ Using a Completion Notice
When the Completion Notice feature is
activated, a notice is sent to your
computer upon completing an Email, or
transmission.
1
2
3
CA
or
(To use the Platen
Glass, see page 17.)
7a
PANASONIC
or
QUALITY DEPT
Address (Up to 200 stations)
7b
@ panasonic.com
@ mgcs.co.jp
@ abc-net.wxy.com
@ world.service.com
Email address
(Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the
relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations.
(See page 62)
NOTE
66
1. Before using this function, install the Panasonic Document Management System and PCL Printer Driver,
and then set up the each software.
2. Refer to Completion Notice of the Operating Instructions (For Setting Up) of provided booklet.
4
6
5
Internet Fax
Features
ADMINISTRATOR
7a
or
Select a computer to be
informed, and press OK.
7b
8
The original(s) are stored into memory with a file
number. Then starts the email transmission.
• If the transmission fails, an error response is
delivered from the mail server, and is printed on
this machine.
The error mail including an error message, and an
image of the first page of the transmitted document
is received. (See page 68)
• For instructions on how to cancel the transmission,
see page 20.
• When sending from the Platen Glass, place the next
original, and follow the instructions described on
the touch panel display.
67
Internet Fax Features
Sending Documents
■ Returned Email
When using the Internet communication mode, a failure report will print automatically for each transaction if the email is
returned undelivered by the mail server. The printout will consist of the undelivered message contents supplied by the mail
server, and a portion of the first page's image for that particular transaction.
Failure Report Sample (User unknown)
Received: from localhost (localhost) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with
internal id OAA24381; THU, dd-MM-yyyy 14:52:57 +0900
Date: THU, dd-MM-yyyy 14:52:57 +0900
From: Mail Delivery Subsystem <[email protected]>
Subject: Returned mail: User unknown
Message-Id: <[email protected]>
To: <[email protected]>
The original message was received at THU, dd-MMM-yyyy 14:52:54 +0900
from nwpc31.rdmg.mgcs.mei.co.jp [172.21.22.51]
----- The following addresses had delivery problems ----<[email protected]> (unrecoverable error)
----- Transcript of session follows ----.... while talking to nwr39.rdmg.mgcs.mei.co.jp.:
>>> RCPT To:<[email protected]>
<<< 550 <[email protected]>... User unknown
550 <[email protected]>... User unknown
----- Original message follows ----Return-Path: [email protected]
Received: from nwpc31.rdmg.mgcs.mei.co.jp (Internet FAX) (nwpc31.rdmg.mgcs.mei.co.jp [172.21
.22.51]) by ifeifl.rdmg.mgcs.mei.co.jp (8.6.12/3.4W3) with SMTP id OAA24380 for <[email protected]
.rdmg.mgcs.mei.co.jp>; THU, dd-MMM-yyyy 14:52:54 +0900
Message-ID: <[email protected]>
Mime-Version: 1.0
Content-Type: image/tiff
Content-Transfer-Encoding: base64
Content-Disposition: attachment; filename="image.tif"
Content-Description: image.tif
X-Mailer: Internet FAX, MGCS
Date: THU, dd-MMM-yyyy 14:49:00 +0900
From: iFAX <[email protected]>
Subject: IMAGE from Internet FAX
To: [email protected]
5
dd-MMM-yyyy 14:49
68
iFAX
P.01/01
Internet Fax
Features
memo
69
Internet Fax Features
Receiving Documents
■ General Description
Your machine offers you a choice to receive Fax documents unattended (by default), or manually over regular telephone lines.
Your machine also offers the same choice to receive, and print Internet email messages via LAN unattended, or manually when
subscribing to a POP mail server. However, when your machine is configured to receive email using SMTP protocol, the email
can only be received, and printed unattended.
■ Internet Fax Received on a PC
Figure 1: Outlook Express Inbox Sample
dd/mm/yy 3:15 PM
dd/mm/yy 3:17 PM
dd/mm/yy 3:18 PM
dd/mm/yy 3:19 PM
dd/mm/yy 3:20 PM
dd/mm/yy 3:21 PM
dd/mm/yy 3:21 PM
• The "Subject" column in the above example shows samples of email messages received on a PC from your machine, and
Internet FAX.
• For your reference, the above example is from Outlook Express Inbox running under Microsoft® Windows. If you are using a
different email application software, please refer to your application's User Manual.
70
Internet Fax
Features
Figure 2: Internet Fax Received on a PC
DD, MM, YYYY
[email protected]
http://panasonic.co.jp/pcc/en/
• For your reference, the above example is from Windows Messaging running under Microsoft® Windows.
• To run the Viewer, please refer to your application's User Manual. The attached file is composed of TIFF-F (Tagged Image
File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a majority of TIFF Viewers will open
and view this file, however, a handful of Viewers may not support this format.
• You can download the TIFF-F Image Viewer into your PC from the following URL address:
http://panasonic.co.jp/pcc/en/
• License agreement of Panasonic's TIFF-F Image Viewer application:
You must carefully read the license agreement before installing the TIFF-F Image Viewer application on your PC. If you do not
agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.
• You must assume full responsibility for selection of the software and its operation/non-operation and results obtained therefrom.
• If you receive an email (Internet Fax) with a PDF file formatted attachment, the following text message is shown in the Email
body.
An image data in PDF format has been attached to this email.
71
Internet Fax Features
Receiving Documents
■ Receiving Email from a POP Server
Your machine offers a choice to receive, and print Internet email messages via LAN unattended, or manually when subscribing
to a POP mail server.
■ Setting the POP Parameters
Set the parameters pertinent to the
POP server (Fax Parameters No. 146
to 149 on page 171).
1
No. 146 (POP Timer):
Enter the interval to check, and retrieve
email from the POP server (0 to 60
minutes).
"0" minutes: Not checked for mail.
No. 147 (Auto POP Receive):
The machine will retrieve mail from the
POP server, and print the email
unattended.
"Invalid": Not retrieve it automatically.
No. 148 (Del POP Receive Mail):
Select whether the email is deleted
from the POP server after it is retrieved
by your machine.
5
No. 149 (Del POP Error Mail):
Select whether to delete the email from
the POP server when the file
attachment format is not supported.
8
72
2
Internet Fax
Features
3
4
5
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
6
7
3
8
Scroll
or
Retrieval
interval time
(0 to 60 minutes)
Enter the Fax Parameter number directly from
the keypad, and press Set or Start key.
9
10
POP Parameters are set.
or
• To return the machine to
the initial screen of the
current active mode.
73
Internet Fax Features
Receiving Documents
■ Manual Reception from the POP Server
To receive manually from the POP
server.
1
2
ANTARTICA
BERLIN
NOTE
74
1. If you program a user name, and password in the Program key, you can receive mail from the POP
server using a user name other than the name set as the user parameter.
2. If the machine is in the Shutdown mode, it can not wakeup when receiving Email.
3
No New Mail
: POP server has not received any new mail
xx New Mail(s) : POP server received new mails
Internet Fax
Features
POP Receive
No New Mail
75
Internet Fax Features
Program Keys
■ Setting the POP Email Retrieval Key
This function allows others to share
your machine to retrieve their emails
from the POP server by
preprogramming their POP Account
Names, and POP Passwords into the
Program Keys. They will be able to
retrieve their emails by simply pressing
the associated Program Key. (See
Note 1)
1
5
POP Account
Name
(Up to 40
characters)
NOTE
76
2
6
POP Key Name
(Up to 15
characters)
1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP
server, when programming the Program Key, leave the POP Password field "Blank".
By leaving it "Blank", the machine will prompt you to enter the POP Password when the Program Key
is pressed to retrieve mail.
4
Internet Fax
Features
3
5
7
8
9
POP Email Retrieval
Key is programmed.
POP Password
(Up to 10
characters)
(See Note 1)
Select whether to delete the
retrieved email from the POP
server.
Not delete
Delete
• To return the machine
to the initial screen of
the current active
mode.
77
Internet Fax Features
Program Keys
■ Using POP Email Retrieval Key
To retrieve your Email from the POP
Server by using the Program Key.
1
POP1
POP Retrieval Key
NOTE
78
1. If security is a concern, and to prevent unauthorized personnel from retrieving your email from the POP
server, when programming the Program Key, leave the POP Password field "Blank".
By leaving it "Blank", the machine will prompt you to enter the POP Password when the Program Key
is pressed to retrieve mail.
3
4
POP server has not
received any new email:
"No New Mail" message will be
shown.
If the POP Account Name is not
entered in the Program Key,
enter the POP Account Name
(Up to 40 characters).
If the POP Password is not
entered in the Program Key,
enter the POP Password
(Up to 10 characters).
POP server received new
email:
"On Line (LAN)" message will
be shown, and the email is
printed.
79
Internet Fax
Features
2
Advanced Facsimile Features
Confidential Mailbox
■ General Description
■ Sending a Confidential Document
The confidential mailbox feature can be used as a mailbox
to communicate with other compatible models using a
4-digit confidential code. The Confidential Mailbox feature
receives document(s) with a confidential code into
memory. These documents can only be printed by the
person who has the correct confidential code.
1
or
Storing
BBB with Confidential
Code (4-digit)
Confidential
Code (4-digit)
AAA
Sending
with Confidential
Code (4-digit)
Polling
2
AAA
(To use the Platen
Glass, see page
17.)
6
BBB
Confidential
Mailbox
AAA
_
BBB
Password
(4-digit)
These documents can only be printed by the person who
has the correct confidential code.
• If you make a mistake, press Clear key
to delete entries one digit at a time.
Compatibility with Other Panasonic Machines
DF-1100
DP-180 DP-190 DP-1810F DP-1820F DP-1820E
DP-2000 DP-2310 DP-2330 DP-2500 DP-3000
DP-3010 DP-3030 DP-3510 DP-3520 DP-3530
DP-4510 DP-4520 DP-4530 DP-6010 DP-6020
DP-6030 DP-8035 DP-8045 DP-8060
DP-C262 DP-C322 DP-C354 DP-C264 DP-C323
DP-C263 DP-C213 DX-600 DX-800
UF-280M UF-312 UF-322 UF-332 UF-333 UF-342
UF-344 UF-550 UF-560 UF-585 UF-590 UF-595
UF-733* UF-744 UF-745 UF-755 UF-755e UF-766
UF-770 UF-780 UF-788 UF-790 UF-880 UF-885
UF-890 UF-895 UF-990 UF-9000
8
If necessary, notify the
receiving person, and share
the Confidential Code with
them.
(*: see Note 5)
NOTE
80
1. If your machine receives two confidential faxes with same confidential code, both documents are stored
together in the same confidential mailbox.
2. Up to 50 Mailbox files can be stored in memory. So, you can receive the confidential fax using 50
different confidential codes.
3
4
5
ANTARTICA
BERLIN
Advanced
Facsimile Features
6
7
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
and/or
BRAZIL
8
Address (Up to 200 stations)
Telephone
• To cancel a choice, select the
number (Up to
same destination again.
70 stations)
• For transmission to additional
destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
• Choose the address expect registered for Relayed Transmission.
Sample CONF. RCV Report
When receiving the confidential fax, the display shows the message and prints out the Confidential Receive Report.
*************** -CONF. RCV REPORT- **************** DATE dd-MMM-yyyy ***** TIME 15:00 ********
** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
(1)
FILE NO.
040
(2)
RECEIVED FROM
PANAFAX
(3)
PAGES
(4)
TIME RECEIVED
001
dd-MM
-PANASONIC
********DP-xxxx******************** -HEAD OFFICE
- ***** -
15:00
201 555 1212- *********
Explanation of Contents
(1) File number
: 001 to 999
(2) Received remote station's ID : Character ID or Numeric ID
(3) Number of pages received
(4) Received date and time
NOTE
3. If the memory overflows, the machine will stop receiving, and release the line.
4. We recommend that optional flash memory card is installed when this function is used.
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF733 is designed to print the received confidential document locally only.
81
Advanced Facsimile Features
Confidential Mailbox
■ Polling a Confidential Document
After you have been informed that someone has
transmitted a confidential document to a remote station's
mailbox, you can poll the confidential document from the
remote station by following the procedure below.
1
2
ANTARTICA
BERLIN
5
Password
(4-digit)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
7
NOTE
82
1. The confidential file will be erased automatically after being polled.
2. If your machine receives two confidential faxes with same confidential code, both documents are stored
together in the same confidential mailbox.
3
4
Advanced
Facsimile Features
5
6
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
and/or
BRAZIL
7
Address (Up to 200 stations)
Telephone
• To cancel a choice, select
number (Up to
the same destination again.
70 stations)
• For Polling to additional
destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations.
(See page 62)
• Choose the address except registered for Relayed Transmission.
83
Advanced Facsimile Features
Confidential Mailbox
■ Storing a Confidential Document
Once the confidential document is stored in your machine,
it can be polled by another machine.
1
2
or
(To use the Platen
Glass, see page 17.)
6
Password
(4-digit)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
NOTE
84
1. The confidential file will be erased automatically after being polled. If you wish to retain the confidential
file even after being polled, change the setting of Fax Parameter No. 042 (Conf. File Save) to "Valid".
(See page 169)
3
4
5
ANTARTICA
BERLIN
Advanced
Facsimile Features
6
7
The document(s) will be stored into memory.
If necessary, notify the receiving party of the
confidential document, and share with them the
confidential code needed to poll the document.
85
Advanced Facsimile Features
Confidential Mailbox
■ Printing Out a Confidential Document
After you have been notified that someone has transmitted
a confidential document to your machine's mailbox, use
the following procedure to print the confidential document.
1
2
ANTARTICA
BERLIN
5
Password
(4-digit)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
NOTE
86
1. The confidential file will be erased automatically after being printed, even if the setting of Fax Parameter
No. 042 (Conf. File Save) is changed to "Valid". (See page 169)
3
4
Advanced
Facsimile Features
5
6
The machine will print the
confidential documents.
87
Advanced Facsimile Features
Confidential Mailbox
■ Deleting a Confidential Document
To delete a file using Confidential Code
1
If your memory becomes full, or you just want to clean
out your confidential documents, you may delete one or
more confidential faxes stored in your machine by using
the following procedure. There are two types of
confidential file deletions, one is to delete the file
individually by its Confidential Code, and the other is to
delete all confidential files in memory.
2
ANTARTICA
BERLIN
5
Documents in
the mailbox are
deleted.
Password
(4-digit)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
88
Advanced
Facsimile Features
3
4
5
89
Advanced Facsimile Features
Confidential Mailbox
■ Deleting a Confidential Document
To delete all confidential files in memory
2
1
ANTARTICA
BERLIN
5
No password
90
3
4
Advanced
Facsimile Features
5
6
All documents in the
mailbox are deleted.
91
Advanced Facsimile Features
Sub-Addressing
■ General Description
Sender 1
Telephone
number
SubAddress
Sender 2
Telephone
number
SubAddress
Center Machine
Tel:
2013331234
2013331234
2222
Address Book
Telephone
Number
G3 Fax No. A 0001
G3 Fax No. B 0002
G3 Fax No. C 0003
SubAddress
2222
2222
0001
2013331234
Tel:
0001
0002
0003
No. A
No. B
0001
No. C
■ Sending a Fax with Sub-Address
1
3
2
ANTARTICA
BERLIN
or
(To use the Platen
Glass, see page 17.)
6
7
Password
(Up to 20
digits)
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
and/or
BRAZIL
Address (Up to 200 stations)
• If you make a mistake,
press Clear key to delete
entries one digit at a time.
NOTE
92
Telephone
• To cancel a choice, select
number (Up
the same destination again.
to 70 stations)
• For transmission to additional
destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations.
(See page 62)
1. This feature can not be used when dialing from the external telephone.
What is Sub-Addressing?
Sub-Addressing is a T.30 communications protocol recommended by ITU-T.
• A center machine supporting a memory feature is required on the fax network
to implement sub-addressed communications. For more details, contact
your local authorized Panasonic dealer.
• In a sub-addressed communication, the sub-addressing information must
be checked between the sender and the receiver beforehand (sub-address
is limited up to 20 digit).
• Sub-Addressing allows documents received by the Center Machine to be
forwarded to computers on the network, to Internet fax, or to other fax
stations. Refer to Inbound Routing. (See page 138)
4
• ITU-T:
International Telecommunication
Union-Telecommunication
Standardization Sector
• T.30:
Telecommunications standard
5
6
Sub-Address
(Up to 20 digits)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
8
• Transmission starts
immediately on scanning.
93
Advanced
Facsimile Features
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired destinations
when used in combination with Internet Fax.
Advanced Facsimile Features
Sub-Addressing
■ Setting the Sub-Address into an Address Book
To enter a sub-address directly into an
Address Book.
It is same setup of usual transmitting
when using the Address Book that is
preprogrammed Sub-Address.
1
2
5
6
Telephone number
(Up to 36 digits include Sub-Address)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
9
Key Name
(Up to 15
characters)
NOTE
94
1. "Sub-Addr" key separates the Sub-address from the Telephone number, and is indicated by an "s" in
the display.
2. Manual Off-Hook, or On-Hook Dialling cannot be used with the Sub-addressing Transmission.
3
4
Advanced
Facsimile Features
5
8
7
9
Sub-Address
(Up to 20 digits)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
10
Station Name
(Up to 15
characters)
11
Address Book is programmed.
To enter the favorite key
or
• Up to 12 stations for Favorites.
If 12 stations are set, this screen
will skip.
NOTE
• To return the
machine to the
initial screen of
the current
active mode.
3. The Sub-address is not transmitted during Manual Redial Mode.
95
Advanced Facsimile Features
Fax Cover Sheet
■ Using the Fax Cover Sheet
Sending
Receiving
1
2
Page
1
2
or
+
Cover
Page
1
(To use the Platen
Glass, see page 17.)
2
5
Cover Sheet is attached
Cover Sheet is not attached
7
The transmission of the
document with a cover
sheet starts.
NOTE
96
1. The Fax Cover Sheet is not counted in the number of pages column of the journals.
2. To change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No. 056 (Cover
Sheet (HOME)), see page 170.
3
4
ANTARTICA
BERLIN
Advanced
Facsimile Features
5
6
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
and/or
BRAZIL
7
Address (Up to 200 stations)
Telephone
number (Up
to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
Sample Fax Cover Sheet
***** FACSIMILE COVER SHEET *****
(1)
dd-MMM-yyyy 15:00
(2)
Message To:
SALES DEPT.
Explanation of Contents
(1) Starting time of communication.
(2) Recorded name in the Address
Book.
(3) Your LOGO (up to 25
characters), and ID Number (up
to 20 digits).
(4) The number of pages to follow.
(3)
Message From:
PANASONIC
201 555 1212
(4)
02
Page(s)
Following This Cover Page
NOTE
3. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.
97
Advanced Facsimile Features
Password Communications
■ General Description
Password Communications, including Password
Transmission and Password Reception prevents your
machine from sending a fax to a wrong station, or
receiving a fax from an unauthorized station. You can
set Password Transmission, and Password Reception
independently, or both together.
To use Password Transmission, you must set a 4-digit
transmission password in advance. The password must
be shared with the other compatible Panasonic
machine(s). If the transmission password in your
machine does not match the Transmission password
in other compatible Panasonic machine(s), the
transmission will fail.
Ex:
Sender
Receiver
Transmission
(Password Transmission)
Password: 1234
(Only one side is
compared, and/or
Reception
both are compared.)
Password: 4321
(Password Reception)
Transmission
Password: 1234
Reception
Password: 4321
■ Setting Password Transmission/Reception
1
2
6
3
7
Password
(4-digit)
Scroll
or
Enter the Fax Parameter number
directly from the keypad, and
press Set or Start key.
_
• If you make a mistake, press Clear key
to delete entries one digit at a time.
NOTE
98
1. You can change the setting temporarily by using “MODE SETTING”, “SELECT MODE”,
“PASSWORD-XMT” for each transmission.
Compatibility with Other Machines
4
• FP-D250F • FP-D350F
• UF-160 • UF-160M • UF-170 • UF-180
• UF-190 • UF-260 • UF-270 • UF-270M
• UF-280M • UF-300 • UF-312 • UF-322
• UF-550 • UF-560 • UF-585 • UF-590
• UF-595 • UF-650 • UF-733 • UF-745
• UF-750 • UF-750D • UF-755 • UF-755e
• UF-766 • UF-770 • UF-788 • UF-790
• UF-880 • UF-885 • UF-890 • UF-895
• UF-990 • UF-9000 • UF-M500
Advanced
Facsimile Features
• DF-1100 • DP-180 • DP-190
• DP-1810F • DP-1820E • DP-1820F
• DP-2000 • DP-2310 • DP-2330 • DP-2500
• DP-3000 • DP-3010 • DP-3030 • DP-3510
• DP-3520 • DP-3530 • DP-4510 • DP-4520
• DP-4530 • DP-6010 • DP-6020 • DP-6030
• DP-8035 • DP-8045 • DP-8060
• DP-C262 • DP-C322 • DP-C354 • DP-C264
• DP-C323 • DP-C263 • DP-C213
• DX-600 • DX-800
5
6
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
8
9
Password Transmission/
Reception is/are set.
(password is not checked)
(password is checked)
• For Password Transmission,
set the default setting when
Password Transmission.
• To return the
machine to the
initial screen of
the current active
mode.
99
Advanced Facsimile Features
Password Communications
■ Using Password Transmission
1
3
2
ANTARTICA
BERLIN
or
(To use the Platen
Glass, see page 17.)
6
7
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
and/or
BRAZIL
Address (Up to 200 stations)
Telephone number (Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue
pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated
destinations. (See page 62)
NOTE
100
• Transmission
starts immediately
on scanning.
1. You can change the setting temporarily by using "MODE SETTING", "SELECT MODE",
"PASSWORD-XMT" for each transmission.
4
5
6
Password is checked
Password is not checked
Advanced
Facsimile Features
• You can change the setting
temporarily when each transmission.
• Using Password Reception
There is no additional operation required once you
set the parameter by following the procedure on
page 98. The parameter cannot be set to either
"OFF" or "ON", for each individual reception. It is
always set to "OFF" or "ON" until you change the
setting.
101
Advanced Facsimile Features
Receive to Memory
■ General Description
This feature is used to secure all received documents by
storing them into memory.
To print the document(s) received in memory, the
authorized operator must enter the correct password.
aaa
Memory
aaa
bbb
bbb
ccc
ccc
■ Setting Receive to Memory Password
1
3
2
6
7
Password
(4-digit)
Scroll
or
Enter the Fax Parameter number
directly from the keypad and
press Set or Start key.
_
• If you make a mistake, press Clear key
to delete entries one digit at a time.
NOTE
102
1. When the memory overflows, the machine will stop receiving, and release the line. The machine will
not answer the next incoming call until there is space available in memory.
Advanced
Facsimile Features
5
4
6
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
8
Receive to Memory is set.
• To return the machine to the
initial screen of the current
active mode.
NOTE
2. We recommend that optional memory is installed when this function is used.
103
Advanced Facsimile Features
Receive to Memory
■ Setting the RCV to Memory
3
2
1
ANTARTICA
BERLIN
■ Printing Documents
After receiving documents with the Receive To Memory
feature, a "Message In Memory" appears on the
display.
1
Message In Memory
AFRICA
5
_
Password
(4-digit)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
NOTE
104
1. If the password has not been set, your machine will not prompt you to enter the password.
The document(s) will be printed immediately after pressing "OK" in Step 4.
4
2
3
Advanced
Facsimile Features
Memory reception is programmed.
A "Receive To Memory" appears
on the display.
4
ANTARTICA
BERLIN
5
6
Start to print the document(s).
NOTE
2. Once the RCV to Memory feature is set to "ON", the password cannot be changed (Fax Parameter
No. 037 (Receive To Memory) will not be selectable on the LCD display). If you wish to change the
password, set the RCV to Memory feature to "OFF" first. Then change the password.
105
Advanced Facsimile Features
PIN Code Access
■ General Description
If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the
user to enter a PIN code before any Dialling.
(Available for some countries only.)
■ Selecting the Access Method (Prefix or Suffix)
1
aaa
PBX
PIN* code
Transmit
* PIN
(Personal Identification
Number)
4
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
7
For suffix code
For prefix code
106
3
4
5
6
7
Scroll
or
Enter the Fax Parameter
number directly from the
keypad and press Set or
Start key.
8
PIN Code Access is programmed.
• To return the
machine to the
initial screen of
the current active
mode.
107
Advanced
Facsimile Features
2
Advanced Facsimile Features
PIN Code Access
■ Dialling with a PIN Code
1
2
or
(To use the Platen
Glass, see page 17.)
4
5a
Pin Code
(Up to 36 digits)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
or
5b
• Transmission
starts immediately
on scanning.
108
3
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
and/or
BRAZIL
4
Address (Up to 200 stations)
Advanced
Facsimile Features
Telephone number (Up to 70 stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated destinations. (See page 62)
109
Advanced Facsimile Features
Selective Reception
■ General Description
Before receiving the document, the last 4
digits of the ID Number received from the
sending machine will be compared with
the last 4 digits of the telephone number
programmed in each Address Book
station. When a match is found, your
machine will start receiving the
document. If a match is not found, your
machine will cancel the reception and an
Information Code 406 will be recorded on
the Journal.
aaa
Transmitted
with ID Number
Check ID Number
(4-digit)
Programmed
Telephone No.
1234
aaa
ID
A:
1234
bbb
bbb
B:XXXXX9876
■ Setting the Selective Reception
1
2
3
6
7
or
Enter the Fax Parameter number
directly from the keypad, and
press Set or Start key.
NOTE
110
Scroll
1. When the Selective Reception is set, your machine can receive only from those stations which are
programmed in the Address Book.
Advanced
Facsimile Features
5
4
6
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
8
Select receive is set.
• To return the
machine to the
initial screen of
the current active
mode.
NOTE
2. If your ID number has not been set, your machine might not be able to receive from some models.
To set your ID number, see page 162.
111
Advanced Facsimile Features
Department Code
■ General Description
This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The Department
Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and Individual Transmission
Journal.
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (001 - 300) when it
is printed. For details on how to setup the Department Codes, refer to Operating Instructions (For Copy & Function Parameters).
If you wish to use the Department Code function, please ask your authorized Panasonic dealer to activate this feature.
■ Activating the Department Code Feature
Department Name
is printed
Transmit
1
aaa
Reception
Requires to input a preset
Department Code
(8-digit maximum)
4
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
7
112
3
4
5
6
7
Scroll
or
Enter the Fax Parameter number
directly from the keypad and
press Set or Start key.
8
Department Code is set.
• To return the machine to
the initial screen of the
current active mode.
113
Advanced
Facsimile Features
2
Advanced Facsimile Features
Department Code
■ Sending Document with Department Code
Department Name
is printed
1
aaa
Requires to input a preset
Department Code
(8-digit maximum)
2
or
Reception
(To use the Platen
Glass, see page 17.)
4
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
Address
(Up to 200 stations)
BRAZIL
and/or
Telephone
number
(Up to 70
stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue
pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated
destinations. (See page 62)
114
3
_
4
Advanced
Facsimile Features
Identification code
(Department Code)
5
• Transmission
starts immediately
on scanning.
115
Advanced Facsimile Features
Department Code
■ Printing a Department Code Journal
Sample Department Code Journal / Originated Calls
*************** -Dept Code Journal- *************** DATE dd-MMM-yyyy ***** TIME 15:00 *** P.01
ORIGINATED CALLS
dd-MMM TO dd-MMM (1)
(2)
TOTAL PAGES = 000038
(4)
(5)
01: Panafax Sales
-------------------------------NO. COMM. PAGES
FILE DURATION
01
21
OK
OK
(3)
TOTAL TIME = 00:23:56
X/R
IDENTIFICATION
005
018 00:05:13 XMT
5551234
021/021 019 00:10:15 FWD
FAX FORWARD
(6)
(7)
TOTAL PAGES = 000026
TOTAL TIME = 00:15:28
DATE
TIME
DIAGNOSTIC
dd-MMM
dd-MMM
15:10
18:10
C0044903C0000
C0044903C0000
02: Panafax Service
-------------------------------NO. COMM. PAGES
FILE DURATION
X/R
IDENTIFICATION
DATE
TIME
DIAGNOSTIC
19
30
XMT
XMT
5551234
SERVICE DEPT.
dd-MMM
dd-MMM
10:10
13:10
C0044903C0000
C0044903C0000
OK
OK
001/001
011/011
017
045
00:00:13
00:08:15
TOTAL PAGES = 000012
TOTAL TIME = 00:08:28
-PANASONIC
********DP-xxxx********************* -HEAD OFFICE- ********* 201 555 1212 - ********
1
2
3
_
ANTARTICA
BERLIN
Identification code
(Department Code)
116
Sample Department Code Journal / Received Calls
*************** -Dept Code Journal- *************** DATE dd-MMM-yyyy ***** TIME 15:00 *** P.02
NO.
COMM. PAGES
(3)
TOTAL TIME = 00:13:41
FILE
DURATION
X/R
IDENTIFICATION
DATE
TIME
DIAGNOSTIC
55
56
OK
OK
005
005/005
015
020
00:05:13
00:08:15
RCV
PLD
4445678
111 222 333
dd-MMM
dd-MMM
12:10
19:15
C0044903C0000
C0044903C0000
70
OK
001
017
00:00:13
RCV
44567345
dd-MMM
10:10
C0044903C0000
********DP-xxxx********************* -HEAD OFFICE
-PANASONIC
- ********* -
Advanced
Facsimile Features
RECEIVED CALLS
dd-MMM TO dd-MMM (1)
(2)
TOTAL PAGES = 000011
201 555 1212 - ********
Explanation of Contents
(1) Period date of this journal
(2) Number of total pages transmitted/received for this machine.
(3)
(4)
(5)
(6)
(7)
4
Total transmitted/received time for this machine.
Department Code Number : 01-300
Department Name
Number of total pages transmitted/received for this department.
Total transmitted/received time for this department.
5
6
Print the Journal
All contents of the
Journal will be erased
automatically after being
printed.
117
Advanced Facsimile Features
Edit File Mode
■ General Description
Your machine has a document image memory which enables you to receive memory transmission, memory deferred transmission,
memory polling and so on.
After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in
memory.
This section describes how to use the file editing features.
■ Printing or Viewing a List
To verify the contents, follow the steps to
print a file list.
1
2
ANTARTICA
BERLIN
5
• To return the machine
to the initial screen of
the current active
mode.
118
MEMORY XMT
INCOMP
No.=014
SALES DEPT
P.002
No.=014
P.001
No.=014
PANASONIC
P.002
MEMORY XMT
TOKYO
MEMORY XMT
5
or
4b
MEMORY XMT
INCOMP
No.=014
SALES DEPT
P.002
MEMORY XMT
No.=014
TOKYO
P.001
MEMORY XMT
No.=014
PANASONIC
P.002
or
repeatedly until the display shows a file you
want to view.
Sample File List
*************** -FILE LIST- *********************** DATE dd-MMM-yyyy ***** TIME 15:00 ********
(1)
FILE
No.
(2)
COMM. TYPE
(3)
CREATED TIME
(4)
START TIME
(5)
(6)
PAGES DESTINATION(S)
001
MEMORY XMT
dd-MMM 13:20
20:30
002
[PANAFAX]
002
MEMORY XMT
dd-MMM 13:20
22:30
003
[SALES DEPT] [TOKYO]
-PANASONIC
********DP-xxxx********************* -HEAD OFFICE
Explanation of Contents
(1) File number
(2) Communication type
(3) Stored date/time
(4) Executing time
- ***** -
201 555 1212- *********
: If the file is now being executed, a "*" is indicated on the left of the file number.
: Date/time that these files were stored.
: If the file is a Timer Controlled Communication, the start time is printed in this column.
If the file is an incomplete file, "INCOMP" is printed in this column.
(5) Number of stored page(s)
(6) Destination
: Key name(s) / Manual dialling location(s).
119
Advanced
Facsimile Features
4a
3
Advanced Facsimile Features
Edit File Mode
■ Changing the Start Time or the Station of a File
To change the start time, and/or stations
in a communication file, follow the steps.
1
2
ANTARTICA
BERLIN
5
20:30
Change the start time.
NOTE
120
1. Your machine cannot delete the file while it is being sent.
4
3
MEMORY XMT
INCOMP
No.=003
SALES DEPT
P.002
No.=014
P.001
No.=018
PANASONIC
P.002
MEM. DEF. XMT
TOKYO
MEM. DEF. XMT
5
6
Advanced
Facsimile Features
Select the file.
• If you do not need to program a timer
controlled communication, go to step 6.
7
A communication file is changed.
PANASONIC
5551234
or
Change the station.
• To return the machine
to the initial screen of
the current active
mode.
121
Advanced Facsimile Features
Edit File Mode
■ Deleting a File
To delete the file in memory, follow the
steps.
1
2
ANTARTICA
BERLIN
4
MEMORY XMT
INCOMP
122
P002
MEM. DEF. XMT
DEFERRED COMM.
No.014
P001
22:00
TOKYO
MEM. DEF. XMT
DEFERRED COMM.
No.018
PANASONIC
P002
20:30
Select the file.
NOTE
No.003
SALES DEPT
or
* If you want to delete all files, press “ALL FILES”
with no file selected (the file in progress is not
deleted). And then go to next step.
1. Your machine cannot delete the file while it is being sent.
3
5
Advanced
Facsimile Features
4
6
The file(s) is/are deleted.
• To return the machine
to the initial screen of
the current active
mode.
123
Advanced Facsimile Features
Edit File Mode
■ Printing Out a File
To print the contents of the
communication file, follow the steps.
1
2
ANTARTICA
BERLIN
4
MEM. DEF. XMT
DEFERRED COMM.
No.014
P001
22:00
TOKYO
MEM. DEF. XMT
DEFERRED COMM.
No.018
PANASONIC
P002
20:30
Select the file.
NOTE
124
1. Your machine cannot print the file while it is being sent.
3
Advanced
Facsimile Features
4
5
Your machine will print the file.
• To return the machine
to the initial screen of
the current active
mode.
125
Advanced Facsimile Features
Edit File Mode
■ Adding Documents into a File
To add documents into the file, follow the
steps.
1
2
or
(To use the Platen
Glass, see page 17.)
5
MEM. DEF. XMT
DEFERRED COMM.
No.014
P001
22:00
TOKYO
MEM. DEF. XMT
DEFERRED COMM.
No.018
PANASONIC
P002
20:30
Select the file.
NOTE
126
1. Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying
to send the incomplete file.
3
4
ANTARTICA
BERLIN
Advanced
Facsimile Features
5
6
Your machine will start storing the
document(s) into a file.
127
Advanced Facsimile Features
Edit File Mode
■ Retry an Incomplete File
If a memory communication has been
unsuccessful due to a busy line, or no
answer, the document you stored is
automatically erased from memory after
the last redial.
If you need to retain the document even if
the communication failed, change the
setting of Fax Parameter No. 031
(Incomplete File Save) to “Valid” in
advance. (See page 169)
To retry the incomplete file, follow the
steps.
1
2
ANTARTICA
BERLIN
4
MEMORY XMT
INCOMP
Select the file.
NOTE
128
No.003
SALES DEPT
or
P002
* If you want to retry all files, press “ALL FILES”
with no file selected.
1. If you set Fax Parameter No. 031 (Incomplete File Save) to “Valid”, all incomplete files will remain
in the memory. To avoid memory overflow, please check the memory content frequently. We
recommend that optional flash memory card is installed when this function is used.
3
Advanced
Facsimile Features
4
5
Your machine will retry the file.
129
Advanced Internet Fax Features
Internet Communication Features
■ Inbound Routing
Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to email address(s), or
to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax machine(s) over the telephone line.
When an incoming Internet Fax, email or a regular fax document is received, your machine checks for the following:
1. First, your machine checks whether a sub-address is included. If it is, it will look for a sub-address match within its auto
dialer, and will route the documents to the corresponding stations email address(s) and/or telephone number(s).
2. If no sub-address is specified, then your machine tries to match the originating fax machine's Numeric ID (TSI) with the TSI
routing within its auto dialer, and will route the documents to the corresponding stations email address(s), and/or telephone
number(s).
LAN
Internet
Internet Fax
Internet Fax
PC
Fax Reception
Email
G3 Fax
G3 Fax
NOTE
130
Transfer to a G3 Fax
1. If the originating fax machine does not support the above sub-address function, sub-address
destination(s) cannot be selected.
2. Your machine will allow you to register the same sub-address number for an email address, and a
telephone number.
■ Dynamic Host Configuration Protocol (DHCP)
DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an Internet Fax can
automatically acquire a unique IP address each time it connects to a network making IP address management an easier task
for network administrators. When an Internet Fax logs on to the network, the DHCP server selects an IP address from a master
list and assigns it to the system.
If you wish to enable the following options on your Internet Fax, a static (reserved by a Network Administrator) IP address, and
configurations must be used instead of the DHCP operation.
SMTP Receiving
G3 Gateway
Direct SMTP (Direct IFAX XMT)
The Internet's emergence as a worldwide digital infrastructure has dramatically encouraged a market for communicationsoriented appliances. However, the no object security technique has gained widespread, and dominant use over the Internet
due to several reasons.
1. Internet mail is a multi-hop store and forward architecture, and use of channel-based security is generally difficult.
2. No single technique is recommended by the Internet Fax standard.
To improve and robust the system, Authentication through encryption based techniques are provided as a typical solution. The
techniques may be associated with the transmission channel, such as by using Simple Authentication and Security layer
(SASL).
Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an Authentication feature.
Your Internet Fax provides the following three Authentication options.
1. SMTP Service Extension for Authentication (SMTP AUTH) -- while sending
2. Lightweight challenge-response mechanism POP (APOP) -- while receiving
3. POP before SMTP -- performs POP procedure prior to every SMTP transaction
■ Lightweight Directory Access Protocol (LDAP) (Available for some countries only.)
For convenience, your Internet Fax has an LDAP client feature to enable the search for recipient's email addresses from the
LDAP server, which assists the entering of long email addresses.
The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. An LDAP client connects
to an LDAP server and asks a question. The server responds with an answer.
Your Internet Fax indicates the search result from the LDAP server on the LCD display. This enables you to easily choose the
recipients you wish to send to and saves you time from entering long and intricate email addresses.
131
Advanced Internet
Fax Features
■ SMTP Authentication
Advanced Internet Fax Features
Internet Communication Features
■ Relayed Transmission
Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax
machines via a telephone line. You can attach files with the TIFF-F format to this email.
Using the Sub-address specified by the originating fax machine, your machine can then route the received documents to the
remote machine via an email, which can then relay these documents to final destinations where the final recipient is a regular
G3 fax machine.
Your machine also allows you to convert a data file from various application programs such as spreadsheet into a TIFF-F
format file and then transmit this file attached to an email.
To convert applications into a TIFF-F formatted file, however, requires you to first download the software (printer driver) from
the website listed below. The second part requires you to install the software on your PC.
(See the website for details about the printer driver installation and operation.)
You can download the Panasonic's printer driver from the following URL address:
http://panasonic.co.jp/pcc/en/
LAN
Internet
Transfer to a G3 Fax
Internet Fax
Server
Internet Fax
G3 Fax
Transfer to a G3 Fax
G3 Fax
Transfer to
a G3 Fax
Email
PC
G3 Fax
132
Advanced Internet
Fax Features
memo
133
Advanced Internet Fax Features
Sender Selection
■ Setting the Sender Selection
This operation allows the user to select
one of the 25 preset User Names and
Email Addresses before a transmission.
The selected User Names is printed on
the Header of each page sent, and on
the Comm. Journal. When sending email,
the selected user name, and/or email
address appears in the "From:" field of
the email message.
1
2
5
Email
Add Sender:
Panasonic
8
PANASONIC
Sender Selection Key (No. 01~24)
• "00" is assigned for User Parameter's
Logo and EMAIL Address.
134
3
4
5
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
7
8
Scroll
or
Enter the Fax Parameter
number directly from the
keypad, and press Set or
Start key.
9
10
11
Sender Selection is set.
User Name
(Up to 25
characters)
Email address
to be printed on
the "From" field.
(Up to 60 characters)
• To return the machine to
the initial screen of the
current active mode.
135
Advanced Internet
Fax Features
6
Advanced Internet Fax Features
Sender Selection
■ Sending Document with Sender Selection
1
2
3
AFRICA
AMERICA
ANTARTICA
APOLLO
ASIA
BERLIN
Address
(Up to 200 stations)
BRAZIL
and/or
or
(To use the Platen
Glass, see page
17.)
Telephone
number
(Up to 70
stations)
• To cancel a choice, select the same destination again.
• For transmission to additional destinations, continue
pressing the relevant keys.
• Select “DESTINATIONS” to confirm your designated
destinations. (See page 62)
■ Printing the Sender Selection List
The Sender Selection List can be
printed, following the Fax Parameter
List.
Change the Fax Parameter No. 145
(Sender Selection) to "Valid" in
advance. (See page 171)
NOTE
136
1
2
ANTARTICA
BERLIN
1. If you do no select a User Name, the unit selects the default User Name (00) that was programmed in
the User Parameters for ordinary transmission.
4
5
6
• Transmission starts
immediately on scanning.
PANASONIC
SALES DEPT
Advanced Internet
Fax Features
Select the User Name
(See Note)
3
Printing the Sender Selection List
*************** -FAX PARAMETER LIST- ************** DATE dd-MMM-yyyy ***** TIME 15:00 *****P.03
SENDER SELECTION LIST
(1)
NO.
(2)
USER NAME
(3)
EMAIL ADDRESS
01
02
03
Panafax Sales
Panafax Service
Panafax Accounting
[email protected]
[email protected]
[email protected]
24
Panafax Engineering
[email protected]
********DP-xxxx********************* -HEAD OFFICE
- ***** -
PANASONIC
201 555 1212- *********
Explanation of Contents
(1) Sender Selection Number : 01-24
(2) User Name
: Up to 25 characters
(3) Email Address
: Up to 60 characters
NOTE
2. If Fax Parameter No. 145 (Sender Selection) is set to “Valid”, you can preset up to 25 sender names.
You can select from the sender list when sending a document. However, if you select “FROM” of the
EMAIL HEADER on the Email screen, the sender list will not be displayed. (See page 62)
137
Advanced Internet Fax Features
Inbound Routing
■ Setting the Routing Parameters
Your machine can route documents received from a G3
fax machine to email address(s), or to Internet Fax
machine(s) connected to a LAN as an email, as well as to
other G3 fax machine(s) over the telephone line.
To use this feature, the Fax Parameter No. 152 (Sub Addr
Routing), and/or No. 153 (TSI Routing) must be set to
"Valid". (See pages 171, 172)
AAA
To: Sub-address: 001
Telephone
Line
BBB
To: ID Number: 9999
G3
LAN
138
Sub-address: 001
ID Number: 9999
AAA
BBB
No. 152 (Sub Addr Routing):
Set this parameter to perform an ITU-T sub-address query within its auto dialer, and to route the received
document(s) to the corresponding stations email address(s), or telephone number(s).
No. 153 (TSI Routing):
Set this parameter to perform a Numeric ID (TSI frame information) query within its auto dialer, and to route
the received document(s) to the corresponding stations email address(s), or telephone number(s).
No. 154 (Route Header FMT):
Use this parameter to select the type of email header to be included in the "From" field of each routed faxes.
(Default setting is "Origi")
Origi
: The originating fax machine's TSI will appear in the "From" field of the routed email.
Rly Stn : The routing station's email address will appear in the "From" field of the routed email.
No. 155 (Print Routed Doc):
Advanced Internet
Fax Features
Set this parameter to select whether a received fax to be routed is always printed on your machine, or only
when the routing operation fails.
139
Advanced Internet Fax Features
Inbound Routing
■ Address Book Dialling for Inbound Routing
If the Inbound Routing parameters are
set, an ITU-T sub-address, and/or
originator's Numeric ID (TSI frame
information) can be programmed with
each email address in Address Book
numbers.
1
2
5
or
5551234_
Telephone
number
(Up to 36 digits)
Email address
(Up to 60
characters)
• If you make a mistake, press Clear key
to delete entries one digit at a time.
8
Add to Favorites
• Up to 12 stations for
Favorites. If 12 stations are
set, this screen will skip.
or
NOTE
140
1. "+" and "SPACE" entries in the "Routing: TSI" field are ignored by the receiving machine.
3
4
5
or
6
8
Station Name
(Up to 15
characters)
Key Name
(Up to 15
characters)
10
9
11
Address Book is programmed.
1234567_
Sub-address
(Up to 20 digits)
• This screen appears when Fax
Parameter No. 152 (Sub-Addr
Routing) has been set to
“Valid”. (See page 171)
• If you make a mistake, press
Clear key to delete entries one
digit at a time.
5556789_
Numeric ID
(TSI) (Up to 20 digits)
• This screen appears when Fax
Parameter No. 153 (TSI
Routing) has been set to
“Valid”. (See page 172)
• If you make a mistake, press
Clear key to delete entries one
digit at a time.
• To return the machine to
the initial screen of the
current active mode.
141
Advanced Internet
Fax Features
7
Advanced Internet Fax Features
Fax Forward
■ Setting Fax Forward
■ General Description
This feature allows all incoming faxes, or emails to
be forwarded to the station registered in the
Address Book. Once the faxes, or emails are
received in the memory, the machine will forward
the received document(s) to the telephone number,
or the email address registered in the Address
Book.
1
2
Register the
destination
telephone number
or email address.
(See page 164)
This function is convenient when you would like to
receive faxes, or emails in another place (i. e. your
home) at night, or during a holiday.
LAN
BBB
Telephone
Line
Internet
5
AAA
Forwarding
AAA
BBB
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
8
NOTE
142
1. When the Fax Forward feature is set, the assigned address will be restricted from editing. Change this
function to "Invalid" when editing the address.
2. If the communication to transfer a received fax or email fails, the received fax or Email will be printed,
and then is erased from memory. If the Fax Parameter No. 156 (Print Forward Doc) is set to "Always",
the received fax, or email will print even when the transmission is successful.
3
4
5
7
8
Scroll
or
Enter the Fax Parameter
number directly from the
keypad, and press Set or
Start key.
9
10
Fax Forward is set.
PANASONIC
QUALITY DEPT
• To return the
machine to the
initial screen of
the current active
mode.
NOTE
3. It is not possible to receive a document if the memory of your machine overflows, or is about 95% used.
4. When the Fax Forward feature is set, the Manual POP Reception will not be available.
143
Advanced Internet
Fax Features
6
Advanced Internet Fax Features
Fax Forward (Using Document Distribution System)
■ Setting Fax Forward (Using DDS)
■ General Description
When your machine is incorporated with the Fax
Communication Board (DA-FG600), your machine
will allow Fax Forwarding to the Document
Distribution System (DA-WR10).
This function is convenient when receiving faxes or
emails, you can route them using the Document
Distribution System.
1
2
Register the
destination
telephone number,
or email address.
(See page 164)
Document
Distribution
System
(DDS Server)
LAN
BBB
Telephone
Line
Routing
Internet
5
AAA
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
Forwarding
AAA
BBB
G3 Fax/
Internet Fax
NOTE
144
8
1. When the Fax Forward feature is set, the assigned address will be restricted from editing. Change this
function to "Invalid" when editing the address.
2. If the communication to transfer a received fax or email fails, the received fax or Email will be printed,
and then is erased from memory. If the Fax Parameter No. 156 (Print Forward Document) is set to
"Always", the received fax or email will print even when the transmission is successful.
3
4
5
7
8
Scroll
or
Enter the Fax Parameter
number directly from the
keypad, and press Set or
Start key.
9
10
11
Fax Forward is set.
PANASONIC
Enter the email address of the DDS Server
into the Address Book.
Ex: PANA DDS Server
(Document Distribution System Server)
NOTE
When you select an
email address station,
the DDS Server
confirmation request
will be displayed.
• To return the
machine to the
initial screen of
the current
active mode.
3. It is not possible to receive a document if the memory of your machine overflows, or is about 95% used.
4. When the Fax Forward feature is set, the Manual POP Reception will not be available.
145
Advanced Internet
Fax Features
6
Advanced Internet Fax Features
Relayed Transmission
■ General Description
The Internet Relayed Transmission feature can save you time, and transmission costs if you need to send the same documents
to multiple G3 fax machines.
This is especially true if the transmissions are long distance.
You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to another Relay Station.
You can also send an email with attached TIFF-F file(s) to any G3 fax machine from your PC using your current email application
through a Relay Station.
To use the Internet Relayed Transmission, the Relay Station must be set up properly.
Example 1: Internet Relay
Transmission
Stockholm
New York
Internet Fax
Internet
London
G3 Fax
Internet Fax
Local
Telephone
Call
Email
COMM.
Journal
Berlin
G3 Fax
PC
Rome
Relay Station
G3 Fax
Initial Sending Station
End Receiving Station
From your PC, or your machine you can send documents to a Relay Station with the telephone number of the End Receiving
Station(s).
After the Relay Station completes its transmission to the End Receiving Station, your PC or your machine receives a COMM.
Journal from the Relay Station. This COMM. Journal confirms whether the Internet Relayed Transmission was successful.
Example 2: Fax Server
(Intranet Relay
Transmission)
Mail Server
PC
PC
G3
(1)
(3)
(2)
PC
(3)
PC
P
S
T
N
G3
G3
DP-8060
(1) Initiate a Relay Transmission via email to the Mail Server
(2) Mail Server transfers the email to your machine with relay instructions to transmit to a G3 machine
(3) Your machine initiates a telephone call to a G3 machine, and transmits the document
146
■ Relay Network
This Feature saves you time, and long distance phone line costs when sending an Internet Fax directly from your machine to
the end receiving station(s).
A Relay Network is basically composed of an Originating Station, which can be an Internet Fax Machine (your machine) or a
PC, a Relaying Internet Fax Machine (another machine), and End-receiving station(s), which can be regular G3 Fax machines.
By simply sending a Document(s) from your machine or an email message from a PC, to the Relay Machine, which is then
transmitted by your machine to the end receiving station(s) using regular phone lines as a normal G3 Fax message. (PC can
have TIFF-F or text (.txt) file attachment)
The end receiving station(s) are usually local in relation to the Relay Station, which incurs a local telephone charge for the Fax
Transmission.
After the Relay Station completes its transmission to the end receiving station(s), a Communication Journal is sent back to the
originator from the Relaying Internet Fax confirming whether the Internet Relayed Transmission was successful. Any Relay
activity information is sent by email from the Relaying Internet Fax to its Manager's Email Address, which is programmed in the
Relaying Internet Fax machine's User Parameters. (See pages 54-55)
Figure 1 shows a sample network as seen from New York (Initiating Station), London and Singapore are (Relay Stations)
connected to New York, and the End Receiving Stations are Stockholm, Rome, Tokyo, Hong Kong, and Sydney.
New York
Email Address: [email protected]
Host Name: newyork
Relay XMT Password: usa-rly
Advanced Internet
Fax Features
With this simple network using two Relay Stations, you can send a document with one operation to any combination of stations
in the network via the London Relay Station and/or Singapore Relay Station.
London
Email Address: [email protected]
Host Name: london
Relay XMT Password: uk-rly
London
Stockholm
Tel. No.: 46 8 111 1234
New York
Rome
Tel. No.: 39 6 111 1234
Singapore
Tokyo
Tel. No.: 81 33 111 1234
Hong Kong
Tel. No.: 852 23123456
Sydney
Tel. No.: 61 2 111 1234
Singapore
Email Address: [email protected]
Host Name: singapore
Relay XMT Password: sg-rly
Figure 1: Sample Network
147
Advanced Internet Fax Features
Relayed Transmission
Table 1, 2 and 3 are sample settings for the Sample Network shown in Figure 1.
Table 1: Sample Parameter and Address Book Dialling Number Table for New York (Originating Station)
Telephone Number
: 212 111 1234
Email Address (SMTP) : [email protected]
Host Name
: newyork
Relay XMT Password : usa-rly
Station Name
London
Stockholm
Singapore
Tokyo
London Relay
Singapore Relay
Rome
Hong Kong
Sydney
Email Address / Telephone Number
[email protected]
46 8 111 1234
[email protected]
81 33 111 1234
[email protected]
[email protected]
39 6 111 1234
852 23123456
61 2 111 1234
Relay Station Address
--[London Relay]
--[Singapore Relay]
----[London Relay]
[Singapore Relay]
[Singapore Relay]
Table 2: Sample Parameter and Address Book Dialling Number Table for London (Relaying Station)
Telephone Number
: 71 111 1234
Email Address (SMTP) : [email protected]
Host Name
: london
Relay XMT Password : uk-rly
Station Name
New York
Stockholm
Singapore
Tokyo
Singapore Relay
Rome
Hong Kong
Sydney
London Relay
Email Address / Telephone Number
[email protected]
46 8 111 1234
[email protected]
81 33 111 1234
[email protected]
39 6 111 1234
852 23123456
61 2 111 1234
[email protected]
Relay Station Address
--[London Relay]
--[Singapore Relay]
--[London Relay]
[Singapore Relay]
[Singapore Relay]
---
Table 3: Sample Parameter and Address Book Dialling Number Table for Singapore (Relaying Station)
Telephone Number
: 65 111 1234
Email Address (SMTP) : [email protected]
Host Name
: singapore
Relay XMT Password : sg-rly
Station Name
London
Stockholm
New York
Tokyo
London Relay
Rome
Hong Kong
Sydney
Singapore Relay
NOTE
148
Email Address / Telephone Number
[email protected]
46 8 111 1234
[email protected]
81 33 111 1234
[email protected]
39 6 111 1234
852 23123456
61 2 111 1234
[email protected]
Relay Station Address
--[London Relay]
--[Singapore Relay]
--[London Relay]
[Singapore Relay]
[Singapore Relay]
---
1. The Relay XMT Password must be registered for your machine to work as a Relay Station.
2. To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmissions,
you must setup your network security. Enter acceptable Domain Name(s) and the Manager's Email
Address for notification of all Internet Relayed Transmissions.
■ Setting Up Your Machine as an Internet Relay Station
To set up your machine as a Relay Station, the following parameters must be set properly.
1. Relay XMT (Fax Parameter No. 142)
Selecting whether the machine will accept and performs G3 relayed transmission. (See page 171)
1) Invalid - Machine will not accept a Relay XMT request.
2) Valid
- Machine will accept a Relay XMT request.
2. Relay XMT Report (Fax Parameter No. 143)
Selecting how the COMM. Journal for relayed transmission is sent to the originator.
1) Off
- Do not send
2) Always - The COMM. Journal is always sent after a Relay Communication is completed or has failed.
3) Inc. only - The COMM. Journal is sent if the Relay Communication to the destination has failed.
3. Relay XMT Password (User's Parameter) (See note 3)
Enter a Relay XMT Password (up to 10 characters), to be used for protection against unauthorized (outside) stations from
accessing your machine to relay messages to a G3 fax machine via PSTN. This password should be given out to authorized
people only.
5. Manager's Email Address (User's Parameter)
Register the Department Manager's Email Address for supervision and cost control purposes. Once registered, the machine
will send an email notification to this email address for each Relayed XMT Request received from a remote station. The
following information is sent.
(From : The email address of the originating station.)
(To
: The telephone number of the destination G3 fax machine.)
6. Domain Names (User's Parameter) (See note 4)
Register up to 10 Domain Names (up to 30 characters) that your machine will accept Relayed Transmission Requests to
relay a message to another G3 fax machine via PSTN.
Ex: Registered Domain Names
(01): panasonic.co.jp
(02): abc.ifax.com
(03): panasonic.com
In the example above, the Relayed XMT Request will be accepted only from the email addresses that include the Domain
Name of panasonic.co.jp, abc.ifax.com or panasonic.com.
NOTE
3. This should be different than your machine's Email Address used to receive regular email or Internet
Fax, as your machine's Email Address is always included in the header of all email messages sent.
Anyone receiving an Internet Fax from the machine will easily know the Relay XMT Password if it is the
same as the Email Address.
4. If all the Domain Names are left blank, the Internet Fax will accept Relayed XMT Requests from any
domain.
149
Advanced Internet
Fax Features
4. Relay Address (Auto Dialer)
Enter the address book station that will assign the Relay Email Address of the Relay Station your machine will use.
Advanced Internet Fax Features
Relayed Transmission
■ Setting Up Your Machine for Relayed Transmission
To set an Address Book
Station for Relayed
Transmission Request
1
2
If the Fax Parameter No. 140
(LAN Rly XMT Request) is set
to "Valid", you can enter the
Relay Address by the following
procedure.
5
6
39611234_
Telephone
number
(Up to 36 digits)
• If you make a mistake, press
Clear key to delete entries one
digit at a time.
9
LONDON RLY
Select the Relay Station.
150
Station Name
(Up to 15
characters)
3
4
5
8
9
Key Name
(Up to 15
characters)
Add to Favorites
or
• Up to 12 stations for Favorites.
If 12 stations are set, this screen will skip.
10
Address Book is programmed.
• To return the machine to
the initial screen of the
current active mode.
151
Advanced Internet
Fax Features
7
Advanced Internet Fax Features
Relayed Transmission
■ Sending via Internet Relay
To a location that has a preprogrammed Relay Station
Once you have recorded all the
necessary parameters in your
machine, you can send a
document to one, or multiple G3
fax machines automatically
through the Internet Relay
Station. The Internet Relay
Station must have all the
necessary parameters setup.
1
2
or
(To use the Platen
Glass, see page 17.)
152
3
4
ROME
SG-RELAY
STOCKHOLM
SYDNEY
SINGAPORE
Enter only the telephone number(s) of the End Receiving
Station(s) that is pre-programmed the Relay Station.
• Transmission
starts immediately
on scanning.
The document(s) is stored into memory, and your machine starts sending the document(s) to the Relay
email address of the Relay Station with the telephone number for the End Receiving Station.
Advanced Internet
Fax Features
Ex: End Receiving Station : 4681111234
(Telephone number)
[see note 1]
Relay Station
: [email protected]
After the Relay Station completes its transmission to the End Receiving Station(s), your machine receives a
COMM. Journal from the Relay Station.
This Journal confirms whether the Internet Relayed Transmission was successful.
NOTE
1. If the Relay Station requires a special access number to get an outside line, enter that access number
first then press Pause key to enter a pause (represented by a "-") before entering the full number.
153
Advanced Internet Fax Features
Relayed Transmission
■ Sending via Internet Relay
To a location that does not
have a pre-programmed Relay
Station
1
2
or
(To use the Platen
Glass, see page 17.)
5
LONDON RLY
Assign a Relay Station.
• Only one destination can be programmed as a relay station.
8
The document(s) is stored into memory, and your machine starts
sending the document(s) to the Relay email address of the Relay
Station with the telephone number for the End Receiving Station.
Ex: End Receiving Station : 4681111234
(Telephone number)
[see note 1]
Relay Station
: [email protected]
After the Relay Station completes its transmission to the End
Receiving Station(s), your machine receives a COMM. Journal
from the Relay Station.
This Journal confirms whether the Internet Relayed
Transmission was successful.
• If the transmission fails, an error response is delivered from the mail server, and is
printed on this machine. The error response contains an error message, and a copy of
the first page of document to alert you of the transmission failure.
NOTE
154
1. If the Relay Station requires a special access number to get an outside line, enter that access number
first then press Pause key to enter a pause (represented by a "-") before entering the full number.
2. The "#" character is not available for the email address of the relay station.
3
4
ANTARTICA
BERLIN
5
7
ROME
SG-RELAY
STOCKHOLM
SYDNEY
SINGAPORE
Address
(Up to 200 stations)
Enter only the telephone number(s) of the End Receiving
station(s).
or
8
Telephone
number
(Up to 70
stations)
155
Advanced Internet
Fax Features
6
Advanced Internet Fax Features
Relayed Transmission
■ Sending from a PC to a G3 Fax Machine
Using your email application, you can send any document(s) from your PC as a TIFF-F attachment to one, or multiple G3 Fax
machines automatically through the Internet Relay Station.
End Receiving Station
LAN
Internet Relay
Station
G3 Fax
PC
PSTN
Mail Server
G3 Fax
Internet
PC
G3 Fax
The Internet Relay Station (your machine) must be properly setup with all the required parameters.
Requesting a relayed transmission, fill the field in your mailer that corresponds to the destination (To) in the following manner:
Sample entry:
sg-rly#[email protected]
Entry example
NOTE
156
Explanation
sg-rly
Enter the Relay XMT Password. (It must match the Relay XMT Password preprogrammed
in the relay station.)
#8133111234
Enter the telephone number of the fax station.
In addition to the telephone number, address book information may be entered between
# to @.
If a pause is required in dialing an outside line from an extension by using a PBX (exchange)
or similar equipment, enter a hyphen (-) in place of the fax number.
After @
The host and domain names registered with the DNS server.
1. When relayed transmission completes, a communication journal is emailed to the initial sending station,
and a fax relay log is emailed to the administrator computer that is preprogrammed in the User(Internet)
Parameter “37 Manager's Email Addr” of the relay station.
A TIFF Converter software is used on your PC to convert document(s) into a "TIFF" file format, which allows the Internet FAX
to receive the document as an attachment to an email. When you are sending a detailed graphic document(s) to a Panasonic
Internet Fax, you can specify 600 dpi resolution for better clarity.
Ifax Mailer software is an add-in program for the TIFF Converter that links the email client for MAPI to the TIFF converter for
the Internet FAX.
Before sending a printing image as email from the application to the Internet FAX, you have to convert the file into the format
that the Internet FAX is allowed to receive and print as an email using the TIFF file creation function. You also have to send that
file to the Internet FAX as an attached document.
Ifax Mailer, allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet FAX.
You can download the Panasonic's TIFF Converter and ifax Mailer software, and their respective User's Guides from the
following URL address:
Advanced Internet
Fax Features
http://panasonic.co.jp/pcc/en/
157
Advanced Internet Fax Features
Relayed Transmission
■ Printouts and Reports
When you use Relayed Transmission, relay station will send the following two reports to help you check, and keep track of your
faxes.
1. Relay XMT Report (COMM. JOURNAL)
When the relay station finishes transmitting to the End Receiving Station, it will send a Comm. Journal to you when the Fax
Parameter No. 143 (Relay XMT Report) is set to "Always" or "Inc. only", this tells you whether the transmission was
successful or not.
2. Transmission Journal
When the Relay Station receives instructions for a relayed transmission, a notification is emailed to the registered manager
(see "Setting Up Your Machine as an Internet Relay Station" on page 148).
Sample Relay XMT Report (COMM. JOURNAL)
************** -COMM. JOURNAL - ***************** DATE dd-MMM-yyyy **** TIME 15:00 ********
(1)
(2)
MODE = RELAYED TRANSMISSION
(3)
START=dd-MMM 15:00
END=dd-MMM 15:00
FILE NO.= 050 (4)
(5)
(6)
(7)
(8)
(9)
(10)
STN
NO.
001
002
COMM.
KEY NAME
STATION NAME/EMAIL ADDRESS/TELEPHONE NO.
PAGES
DURATION
STOCKHOLM
ROME
001/001
001/001
00:00:15
00:00:15
R-OK
R-OK
- PANASONIC ********DP-xxxx************************ - HEAD OFFICE
- ****** - 201 555 1212 - *******
Explanation of Contents
(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number
: 001 to 999
(5) Sequential number of the stations
(6) Communication result
: "R-OK" indicates that the Relayed XMT Request was successful.
"3-digit Info Code" (See pages 186-189) indicates that the communication has failed.
(7) Key Name
(8) Telephone Number, Email Address
or Station Name of the end receiving
station
(9) Number of pages transmitted
: 3-digit number represents the number of pages successfully transmitted.
(10) Duration of communication
NOTE
158
1. If you transmit through more than one Relay Station, you will receive a separate Result Report.
Sample Relayed Transmission Notification Email to a Manager
dd, MM, yyyy
(1)
Advanced Internet
Fax Features
(2)
Explanation of Contents
(1) Email address of the sender's Internet Fax (Your machine) or PC
(2) End Receiving Station's G3 fax telephone number(s)
159
Setting Your Machine
Adjusting the Volume and Dialling Method (Tone or Pulse)
■ Setting the Monitor Volume
1
2
3
You will hear the dial tone
through the speaker.
■ Setting the Dialling Method (Tone or Pulse)
(Available for some countries only.) (See Note)
1
2
5
6
Scroll
or
Enter the Fax Parameter number directly from
the keypad, and press Set or Start key.
NOTE
160
1. This setting may differ depending on the each country's regulation, or specification.
4
5
>>>>>>>>>
Raise, or lower
the Volume.
3
4
Setting
Your Machine
5
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
7
8
Dialling Method is set.
or
• To return the machine to the initial
screen of the current active mode.
161
Setting Your Machine
User Parameters
■ General Description
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or
receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you
when you send or receive documents.
These parameters can be programmed via your PC by using the Configuration Editor included with the Panasonic Document
Management System software CD-ROM (included with the machine).
Follow the Operating Instructions included with the Panasonic Document Management System application.
■ Setting the User Parameters
1
2
5
6
9
10
Enter your
Character ID
(Up to 16 characters
and digits).
NOTE
162
1. You may use
to enter a "+" character at the beginning of the ID number to indicate the following
digit(s) for your country code.
Ex: +1 201 555 1212 +1 for U.S.A. country code.
+81 3 111 2345
+81 for Japan country code.
3
4
Input Password
(8 digits: alphanumerical; alphabet
(case-sensitive),
numbers, symbols
(@, ., _, and
SPACE))
5
9
Enter your LOGO
(Up to 25 characters
and digits).
11
12
User Parameters are programmed.
201 555 1212_
Enter your ID
(Up to 20 digits).
* Use “MONITOR” key to enter
a space between numbers.
If you make a mistake, use
or
to move the
cursor one space beyond the incorrect number,
press Clear key then re-enter the new number.
• To return the machine to the initial
screen of the current active mode.
163
Setting
Your Machine
8
7
Setting Your Machine
Address Book
■ General Description
The Address Book contains Speed dialling numbers. To use this dialling method, you must first store the telephone numbers,
or Email addresses using the following procedure. (Up to 200 stations, plus additional 800 stations with the optional Hard Disk
Drive (DA-HD60) is installed)
■ Adding Address Book
1
2
5a
6
39611234_
Telephone number
(Up to 36 digits)
or
Station Name
(Up to 15
characters)
5b
Email address
(Up to 60
characters)
NOTE
164
1. Press “03 Modify Station” or “04 Delete Station” to edit/delete a address book.
2. If you make a mistake, use
or
to move the cursor beyond the incorrect number, press then
press Clear key re-enter the new number.
3. The Address Book cannot be changed, or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode.
(See pages 120, 122)
3
4
5a
or
or
5b
(See Note)
7
8
9
Key Name
(Up to 15
characters)
• Key Names are used to
select destinations on the
touch-panel display.
or
Setting
Your Machine
Address Book is
programmed.
Favorites setting
• Up to 12 stations for Favorites.
If 12 stations are set, this screen
will skip.
• To return the machine
to the initial screen of
the current active
mode.
165
Setting Your Machine
Fax Parameters
■ General Description
Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are
preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters,
such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just
before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home
position). Other parameters can only be changed by the procedure described below.
■ Setting the Fax Parameters
1
2
5
6a
Select the desired parameter.
or
6b
or
Fax Parameters No
NOTE
166
1. To print a Fax Parameter List, see page 182.
3
4
5
Input Password
(8 digits: alpha-numerical; alphabet
(case-sensitive), numbers, symbols
(@, ., _, and SPACE))
8
Setting
Your Machine
7
Fax Parameters are set.
or
Set each setting
To set another parameter, to return
to step 6.
• To return the machine to
the initial screen of the
current active mode.
167
Setting Your Machine
Fax Parameter Table
The Fax Parameter may differ depending on each country’s regulation or specification.
(Below table are including G3 Facsimile function parameters.)
No.
000
Parameter
Print Fax Parameter List
001
Contrast (HOME)
002
Resolution (HOME)
003
Original (HOME)
004
Stamp (HOME)
005
Memory (HOME)
006
Dialling Method
007
Header Print
008
Header Format
009
RCV’D Time Print
012
Comm. Journal (HOME)
013
Auto JRNL Print
014
File Accept Report
017
Receive Mode
168
Setting
Stop
Start
1 (Lightest)
——
4 (Normal)
——
7 (Darkest)
STD
Fine
S-Fine
Text
Txt/Pht
Photo
Off
On
Off
On
Tone
Pulse
Inside
Outside
No Print
Logo, ID
From To
Invalid
Valid
Off
Always
Inc Only
Invalid
Valid
Invalid
Valid
Manual
Auto
Comments
Prints the Fax Parameter List.
Setting the home position for the CONTRAST.
Setting the home position for the RESOLUTION.
Setting the home position for the ORIGINAL.
Setting the home position for the STAMP.
To select the stamp function when document is stored in memory, see Fax
Parameter No. 028 (Stamp At Memory XMT).
Setting the home position for the MEMORY.
Selecting the dialling method.
Selecting the printing position of the header.
Inside
: Inside TX copy area.
Outside : Outside TX copy area.
No Print : Header is not printed.
Selecting the header format.
Selecting whether the machine prints the received date & time, remote ID,
percentage of reduction and page number on the bottom of each received
document.
Selecting the home position of printout mode for COMM. Journal Off/Always/
Inc Only.
Off
: Does not print
Always : Always prints
Inc Only : Prints only when communication has failed.
Selecting whether the machine prints the journal automatically after every
200 transactions.
Selecting whether the machine prints the file acceptance journal.
If you set this parameter to valid, a journal will be printed after any memory
communication.
Setting the reception mode to automatic or manual.
Parameter
Substitute RCV
Setting
Invalid
Valid
Fixed
Auto
024
Print Reduction
025
Reduction Ratio
026
027
Polling Password
Polled File Save
028
Stamp At Memory XMT
031
Incomplete File Save
033
XMT Reduction
037
Receive To Memory
039
PIN Code Access
042
Conf. File Save
043
Password-Transmit
None
Suffix
Prefix
Invalid
Valid
(——)
044
Password-Receive
(——)
046
Select Receive
048
TELEPHONE LINE
049
052
PSTN Access Code
Diagnostic Password
Invalid
Valid
PSTN
PBX
(——)
(——)
053
Sub-Address Password
(——)
70%
——
100%
(——)
Invalid
Valid
Invalid
Valid
Invalid
Valid
Invalid
Valid
(——)
Comments
Selecting whether the machine receives to memory when the recording paper
runs out, toner runs out or the recording paper is jammed.
Selecting print reduction mode.
Fixed
: Reduce received document according to setting of Parameter No.
025 (Reduction Ratio).
Auto
: Automatically determines and reduces the incoming document to
print onto the paper loaded in the machine.
Selecting the fixed print reduction ratio from 70% to 100%. This parameter
functions only when the fixed print reduction is selected on Fax Parameter
No. 024 (Print Reduction).
Setting a 4-digit password for secured polling. (See pages 34, 36)
Selecting whether the machine retains the polled document in memory even
after the document is polled once.
Selecting whether the machine stamps the original documents when storing
the documents into memory.
(Depends on the Stamp setting on the Control Panel)
Selecting whether the machine retains the document in memory if the
document is not successfully transmitted.
Selecting whether the machine performs reduction when the transmitting
original is wider than the recording paper used at the receiving machine.
Enter a 4-digit password for printing the received document(s) in memory by
using “MODE SETTING”, “SELECT MODE”, “RECEIVE TO MEMORY”.
When “RECEIVE TO MEMORY” is set to ON, this parameter is not selectable
on the LCD display. (See page 104)
Selecting the access method (Prefix or Suffix) to dial a number with PIN Code.
(See page 106)
Selecting whether the machine saves the confidential polled file even after
the file is polled once.
Setting a 4-digit XMT-Password and selecting whether the machine performs
and checks the XMT-Password of the receiving station when transmitting.
(See page 98)
Setting a 4-digit RCV-Password and selecting whether the machine performs
and checks the RCV-Password of the transmitting station when receiving.
(See page 98)
Selecting whether the machine performs selective reception. (See page 110)
Selecting the type of line connected.
Setting PSTN Access Code. (max. 4 digits)
Setting the password for Remote Diagnostic Mode. Please ask your Panasonic
Authorized Dealer for details.
Setting a 20-digit password for secured sub-address communication.
Continue on the next page...
169
Setting
Your Machine
No.
022
Setting Your Machine
Fax Parameter Table
No.
054
Parameter
Fax Forward
056
Cover Sheet (HOME)
077
Department Code
078
Rotation XMT
082
Quick Memory XMT
086
Ringer Volume
089
List Output Tray
095
Duplex Print
097
Special Tray
NO.1 - 4
099
118
Memory Size
(Flash Memory)
FAX Function Detect
131
Job Tracking
170
Setting
Invalid
Valid
Off
On
Invalid
Valid
Invalid
Valid
Invalid
Valid
Off
Soft
Loud
Upper
Bottom
Invalid
Valid
None
Tray 1
Tray 2
Tray 3
Tray 4
LCT
Invalid
4-Digits
5-Digits
6-Digits
7-Digits
8-Digits
None
Tx
Rx
Tx & Rx
Comments
Selecting whether the machine performs Fax Forwarding to the specified
destination.
Setting the home position of the Cover Sheet parameter in the Select Mode.
(See pages 112-117)
Selecting whether the machine performs the Department Code operation.
(See page 112)
Selecting whether the machine performs rotation transmission.
Selecting whether the machine performs Quick Memory Transmission.
Invalid : Stores all documents into memory first before dialling the
telephone number.
Valid
: Starts dialling the telephone number immediately after storing the
first page.
Setting the home position of the ringer volume when your machine
receives a call.
Selecting the Output Tray home position for List printout.
Upper
: The List printout exits to the Upper Output Tray.
Bottom : The List printout exits to the Bottom Output Tray.
Selecting whether the machine performs duplex print when A4/Letter originals
are received.
Select up to 4 Special Trays that will not be used for printing received faxes
(4-Trays, plus LCT configuration). One Tray must always be available for
receiving Faxes.
(You can specify one Tray (1 ~ 4, LCT) for each selection No. 1, No. 2, No. 3
and/or No. 4)
Displays the amount of base and optional memory installed.
(Base Memory + Optional Memory)
Setting the number of digits for detecting a Fax Telephone number.
Upon detecting the specified number of digits, the machine will
automatically switch to the FAX Mode when it is in the Copier Mode. 4-Digits
None
: Select Job Tracking function
Tx
: Valid only in sending
Rx
: Valid only in receiving
Tx & Rx : Valid both in sending and receiving
The Job Tracking is available under the following conditions. When "55 User
Authentication" in General Settings is set to "Fax(On)" or "Scanner(On)",
and "54 Fax Forward" in Fax Parameters is set to "Invalid".
Parameter
Via Fax Server
Setting
Invalid
Valid
140
LAN RLY XMT Request
141
LAN XMT Reduce
Invalid
Valid
Invalid
Valid
142
143
Relay XMT
(a.k.a. LAN Relay
Station on UF-770i)
Relay XMT Report
144
EMAIL Character Set
145
Sender Selection
146
POP Timer
147
Auto POP Receive
148
Del POP Receive Mail
149
Del POP Error Mail
150
Ifax Return Receipt
151
EMAIL Header FMT
152
Sub-Addr Routing
Invalid
Valid
Off
Always
Inc Only
Japanese
English
Invalid
Valid
0 to 60 min.
Invalid
Valid
Invalid
Valid
Invalid
Valid
Invalid
Valid
All
S/F/T
(Subject/
From/To)
Off
Invalid
Valid
Comments
Selecting whether to communicate using RightFax Server.
When this parameter is set to Valid, the machine communicates passes
through the RightFax Server not using PSTN. For more details, refer to
Operating Instructions (For User Authentication).
Selecting whether the machine performs LAN Relay XMT Request.
Selecting whether to automatically reduce from A3 / B4 to A4, when A3 / B4
documents are transmitted via LAN.
Invalid : No reduction
Valid
: Automatic reduction from A3 / B4 to A4
Selecting whether the machine accepts and performs G3 relayed transmission.
(Relay Station Functions)
Setting how the COMM. Journal for relayed transmission is sent to the
originator.
Off
: Don’t send.
Always : Always send.
Inc Only : Send only if communication has failed.
Selecting the Character Set when receiving or sending email text.
Selecting a pre-programmed sender’s name and email address before each
transmission.
Setting the time interval for the machine to check for email on the POP Server.
(0 = Does not check the POP Server for email.)
Selecting whether the machine automatically downloads an email from the
POP Server.
Selecting whether the email will be deleted automatically after retrieval from
the POP Server.
Selecting whether to delete the email that includes an incompatible file
attachment from the POP Server.
Selecting whether to send a return receipt when receiving from another
Panasonic Internet Fax.
Selecting the header information to print when an email is received. (Normally
used for Troubleshooting. It shows the path of the email transmission before
arriving at your machine.)
Selecting whether to automatically route a received fax, or email using ITU-T
sub-address.
Continue on the next page...
171
Setting
Your Machine
No.
132
Setting Your Machine
Fax Parameter Table
No.
153
Parameter
TSI Routing
Setting
Invalid
Valid
154
Route Header FMT
Origi
(Originator)
Rly Stn
(Relay
Station)
155
Print Routed Doc
156
Print Forward Doc
157
Transaction JRNL
158
PC Remote Update
160
Default Domain
162
TIFF Viewer URL
163
Routing Header
164
Ifax XMT Header
(Email only)
172
Inc Only
Always
Inc Only
Always
Invalid
Valid
Invalid
Valid
Invalid
Valid
None
English
Eng+Jpn
Off
On
Included
Not Inc.
Comments
Selecting whether to route a received fax to a telephone number, or an email
address preprogrammed in the Address Book using the originating fax’s
Numeric ID (TSI frame information).
Selecting the type of email header to be included in the “From” field of each
routed fax.
Originator
: The originating fax machine’s TSI will appear in the “From”
field of the routed email.
Relay Station : The routing station’s email address will appear in the “From”
field of the routed email.
Selecting whether a received fax to be routed is always printed, or only when
the routing operation fails.
Selecting whether a memory received fax or email to be forwarded is always
printed, or only when forwarding is incomplete.
Selecting whether the machine sends a transaction journal to the
pre-programmed email address.
Selecting whether the machine will accept commands from an email
application, to:
(a) Program the Internet Parameters
(b) Program the Address Book
(c) Allow retrieval of the Journal
Selecting whether the machine accepts to insert the Default Domain when
entering Manual Number Dialling.
Selecting whether to include the URL address in the email message body.
Selecting whether to add the Header Print information of the Routing Station
on the top edge of each routed page.
Selecting whether to include the header when sending a document to an
addressee in the same Domain as specified in the Default Domain parameter.
(This is useful when using the machine to scan documents back to your PC)
Note: When sending to a Domain other than as specified in the Default
Domain parameter, the header will be included regardless of the
selection.
No.
170
Parameter
SMTP Authentication
Setting
Invalid
Valid
171
POP Before SMTP
172
Direct IFax XMT
Invalid
Valid
Invalid
Valid
173
Delivery Notice
174
APOP Authentication
177
XMT File Type
Off
On
Setting
Your Machine
Invalid
Valid
TIFF
PDF
Comments
If you transmit to the SMTP server, user name and password are used for
authentication. Selecting “Valid” allows you to set up the user name and
password.
If you transmit to the SMTP server, POP user name and POP password are
used for authentication.
Selecting whether to be prompted during Address Book registration if the
station you are programming is to receive Internet Fax directly without going
through a Mail Server.
Setting the home position of whether to request a Message Disposition
Notification (MDN) for a delivery processing confirmation indicating that the
message (email) was read, when sending an email/Internet Fax. This setting
will be the default value for the “MODE SETTING” “SELECT MODE”.
This parameter allows you to encrypt the protocol for the POP password
security when connecting with the POP server.
Selecting whether the document(s) are converted into a TIFF-F or PDF
format when sending an Internet Fax. (The setting can be temporarily changed
when sending an Internet Fax.)
Note:
PDF file is only available if sending the document(s) to a PC.
NOTE
1. The factory standard and the current settings are also shown on the Fax Parameter List printout. To
print the Fax Parameter List, see page 182.
173
Printout Journals and Lists
Transaction Journal
The "Journal" is a record of the last 200
transactions (a transaction is recorded
each time you send or receive a
document). It is printed automatically after
every 200 transactions (See note 1), or
you can print or view it manually:
Date & Time
2
1
ANTARTICA
BERLIN
Communication Result
OK
: Communication was successful.
B-OK
: Batch Transmission was successful.
P-OK
: Reserved transmission was successful
under memory full condition.
R-OK
: Relayed transmission was successful.
BUSY
: Line busy
-: LAN Transmission
STOP
: STOP was pressed.
3-digit Info Code : Communication has failed.
(Refer to page 186 for details.)
File Number
03-12 10:00
XMT
No.001 p001 OK
5551234
Type of Communication
XMT
: Transmission
RCV
: Reception
POL
: Polling
PLD
: Polled
FWD
: Fax Forward
Received ID,
Recorded name,
Dialled telephone number
or email address
Number of pages successfully transmitted or received.
Sample Transaction Journal
(1)
(2)
*************** -JOURNAL- ************************* DATE dd-MMM-yyyy ***** TIME 15:00 ***** P.01
(3)
NO.
(4)
(5)
COMM. PAGES
(6)
FILE
(7)
DURATION
(8)
X/R
(9)
IDENTIFICATION
(10)
DATE
(11)
TIME
001
002
003
004
005
006
007
OK
--OK
OK
634
408
049
050
OK
OK
001/001
001/001
003/003
003
001
000/003
*003
149
151
153
154
155
156
00:00:52
00:00:02
00:00:20
00:00:21
00:00:19
00:00:00
00:02:14
XMT
XMT
XMT
RCV
XMT
XMT
XMT
215
TEST
[email protected]
[email protected]
215
216
217
dd-MMM
dd-MMM
dd-MMM
dd-MMM
dd-MMM
dd-MMM
dd-MMM
20:04
20:07
20:09
20:10
20:11
20:14
21:17
C8444B0577000
01 STN(S) LAN
01 STN(S) LAN
LAN
C0542B0577000
0800420000000
0040440A30080
000/001
001/001
159
160
00:00:07
00:00:16
XMT
TEL XMT
XMT
TEL XMT
<< CONTINUE
dd-MMM
dd-MMM
20:18
20:19
CA40462000000
C8444B0577000
********DP-xxxx******************* -HEAD OFFICE
(15)
NOTE
174
>>
(13)
-PANASONIC
- ***** -
(12)
DIAGNOSTIC
201 555 1212- *********
(14)
1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of Fax
Parameter No. 013 (Auto JRNL Print) to "Invalid". (See page 168)
3
4
5
: to print a Journal
: to view transmission
transactions only
: to view all transactions
You can view the transactions in the
journal by pressing
or
.
• To return
the machine to the
initial screen of the
current active mode.
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
(14)
(15)
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"P-OK" indicates that memory overflow occurred while storing the documents into memory
for transmission but successfully stored document(s) was sent.
"R-OK" indicates that the Relayed XMT was successful.
"B-OK" indicates that the Batch Transmission was successful.
"- -" indicates LAN transmission.
"3-digit Info Code" (See page 186) indicates that the communication has failed.
Number of pages transmitted : The 3-digit number is the number of pages successfully transmitted or received.
or received
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully transmitted. The
second 3-digit number represents the total number of pages that were attempted to be
transmitted.
Asterisk "*" indicates that the quality of some received copies was poor.
File number
: 001 to 999 (When the communication is stored into memory, a file number is assigned for
each communication.)
Duration of communication
Type of communication
: "XMT" means Transmission
"RCV" means Reception
"POL" means Polling
"PLD" means Polled
"FWD" means Fax Forward
Remote station identification : Name: Recorded name in the Address Book or remote station's Character ID.
number : Dialled telephone number. (PIN code will not be shown)
Number: Remote station's ID number.
Email address
Communication date
Communication Start time
Diagnostic
: For service personnel only
Own LOGO
: Up to 25 characters
Own ID number
: Up to 20 digits
Own Character ID
: Up to 16 characters
NOTE
2. Email transmission sent to multiple locations is recorded as a single transaction on the Journal.
175
Printout Journals
and Lists
Explanation of Contents
(1) Printout date
(2) Printout time
(3) Journal number
(4) Communication result
Printout Journals and Lists
Communication Journal (COMM. JOURNAL)
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may
select the printing condition (Off/Always/Inc. only) in Fax Parameter No. 012 (Comm. Journal (HOME)).
Sample COMM. JOURNAL
************** - COMM. JOURNAL - ***************** DATE dd-MMM-yyyy **** TIME 15:00 ********
(1)
MODE = MEMORY TRANSMISSION
(2)
START=dd-MMM 14:50
(3)
END=dd-MMM 15:00
FILE NO.= 050 (4)
(5)
STN
NO.
001
002
003
004
(6)
(7)
COMM. KEY NAME
(8)
STATION NAME/EMAIL ADDRESS/TELEPHONE NO.
(9)
PAGES
(10)
DURATION
OK
OK
407
BUSY
SERVICE DEPT.
SALES DEPT.
ACCOUNTING DEPT.
021 111 1234
001/001
001/001
000/001
000/001
00:01:30
00:01:25
00:01:45
00:00:00
[SERVICE
]
[SALES DEPT]
[ACCOUNTING]
********DP-xxxx********************** - HEAD OFFICE
176
- PANASONIC - ****** - 201 555 1212 - *******
Printout Journals
and Lists
Explanation of Contents
(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number
: 001 to 999 (When the communication is stored into memory, a file number is assigned for
each communication.)
(5) Station number
: Sequential number of the Stations.
(6) Communication result
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"P-OK" indicates that memory overflow occurred while storing the documents into memory
for transmission but successfully stored document(s) was sent.
"R-OK" indicates that the Relayed XMT was successful.
"B-OK" indicates that the Batch Transmission was successful.
"- -" indicates LAN transmission.
"3-digit Info Code" (See pages 186-189) indicates that the communication has failed. In this
case, the machine will print the attached report with first page of your document as shown
on the previous page.
mark
:
mark indicates dialled by direct number dialling.
(7) Key name or
(8) Recorded name in the
Address Book, direct dialling
number, or email address
(9) Number of pages transmitted : The 3-digit number is the number of pages successfully transmitted or received.
or received
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully transmitted.
The second 3-digit number represents the total number of pages that were attempted to be
transmitted.
(10) Duration of communication
177
Printout Journals and Lists
Address Book List
To print a Address Book List of the
telephone numbers, and email
addresses you have stored.
2
1
ANTARTICA
BERLIN
Sample Address Book List
************* -ADRESS BOOK LIST- ***************** DATE dd-MMM-yyyy ***** TIME 11:11 ********
(1) (2)
(3)
(4)
KEY NAME
STATION NAME
EMAIL ADDRESS / TELEPHONE NO.
ROUTING SUB-ADDR (6) ROUTING TSI (7)
RELAY ADDR (8)
[B][Bob Jones ]
[J][John Smith]
[Jane Smith]
[P][Panafax1
]
[Panafax2
]
Bob Jones
123456
John Smith
4452
Jane Smith
1212
Panafax1
4827
Panafax2
1773
[email protected]
201 555 1212
201 555 3456
+1 201 123 4567
[RELAY1]
201 555 1212
212 555 1234
[RELAY2]
[email protected] co.jp
+81 03 5251 1234
[email protected] co.jp
+81 0467 5251 1234
NO. OF STATIONS = 0005(5)
-PANASONIC
********DP-xxxx********************** -HEAD OFFICE
178
- ***** -
201 555 1212- *******
3
The address book list will be printed.
:
:
:
:
:
:
:
Up to 15 characters
Up to 15 characters
Up to 36 digits (Telephone number)
Up to 60 characters (Email address)
Telephone Number/Email Address programmed into the Address Book
Up to 20 digits
Up to 20 digits
Printout Journals
and Lists
Explanation of Contents
(1) The first letter of station name recorded
in your machine
(2) Key name recorded in the machine
(3) Station name recorded in the machine
(4) Telephone number recorded in the machine
Email address recorded in the machine
(5) Number of recorded Address Book stations
(6) Routing Sub-address
(7) Routing TSI
(8) Relay Address
179
Printout Journals and Lists
Group and Program List
To print a Program List of the Dialling
Patterns that you have previously
entered into the Program Keys.
2
1
ANTARTICA
BERLIN
Sample Program List
*************** -PROGRAM LIST- ****************** DATE dd-MMM-yyyy ***** TIME 15:00 *********
(1)
KEY NAME
[TEST
[ACCOUNT
[ACC
[PROG.B
]
]
]
]
(2)
PROGRAM NAME
(3)
TYPE
TIMER
(4)
DESTINATION(S)
TEST
ACCOUNT
ACC
PROG.B
GROUP
POP
POP
GROUP
-----------------
[PANAFAX][SALS DEPT]
DELETE E-MAIL : Invalid
DELETE E-MAIL : Valid
[PANAFAX][PANASONIC]
-PANASONIC
********DP-xxxx********************* -HEAD OFFICE
180
- ***** -
(5)
201 555 1212- *********
3
The program list will be printed.
(4)
(5)
Destination(s)
Deletion of received Email
: Up to 15 characters
: "GROUP" indicates that the Program key is programmed as a group key.
"POP" indicates that the Program key is programmed as a POP access key.
: Destinations programmed into the Program Key.
: "Valid" means that the received email will be deleted.
"Invalid" means that the received email will be retained.
Printout Journals
and Lists
Explanation of Contents
(1) Key name
(2) Program name
(3) Type of communication
181
Printout Journals and Lists
Fax Parameter List
To Print a Fax Parameter List.
2
1
ANTARTICA
BERLIN
Sample Fax Parameter List
************* -FAX PARAMETER LIST- ************** DATE dd-MMM-yyyy ***** TIME 15:00 ***** P.01
(1)
No.
000
(6)001
* 002
(2)
DESCRIPTION
(3)
SELECTION
Print FaxParameterList
Contrast(HOME)
(1 2 3 4 5 6 7)
Resolution(HOME)
(STD Fine S-Fine)
(4)
CURRENT
SETTING
(5)
STANDARD
SETTING
4
STD
4
Fine
-PANASONIC
********DP-xxxx******************** -HEAD OFFICE
182
- ***** -
201 555 1212- *********
3
The fax parameter list will be printed.
(5)
(6)
Standard setting
Changed setting
: "(HOME)" means home position setting.
: "----" indicates code or password is not set. When the code or password is set, it is represented
by asterisk (*).
: Factory preset standard setting
: "*" indicates that the Factory preset setting was changed.
Printout Journals
and Lists
Explanation of Contents
(1) Parameter number
(2) Description
(3) Selection
(4) Current setting
183
Problem Solving
Troubleshooting
If You Have Any of These Problems:
Mode
During
Transmission
Transmission Copy
Quality
Symptom
Possible Cause / Action
Page
Document doesn't
feed/multiple feed
1. Check that your document is free of staples and paper clips, and
that it is not greasy or torn.
2. Check that your document is the right type to send through an
ADF by consulting. If your document has the characteristics
listed, use the Platen instead.
3. Check that the document is loaded properly.
---
Does not stamp
Check Fax parameter No. 004 (Stamp (HOME)), and No. 028
(Stamp At Memory XMT) settings.
168
169
Stamp too light
Replace stamp.
192
Vertical lines on the
transmitted document
Check own copy quality. If copy is OK, your machine has no
problem, report to the receiving party that they have a problem. If
copy is NG, clean the document scanning surface area.
---
Recording paper
misfeed
Remove the misfeed paper.
(See the Operating Instructions (For Basic Operations))
---
Recording paper
doesn't advance into
machine
Make sure that there is paper in the Paper Tray. Follow the
instructions for loading paper.
---
Recording paper
doesn't eject after
printing
Check to see if the recording paper is jammed inside of the
machine.
---
Document auto
reduction doesn't
work
Check Fax parameter No. 024 (Print Reduction) setting.
Transmitted
document is blank
During Reception
184
27
169
Communication
No Unit Operation
Symptom
Possible Cause / Action
Page
No dial tone
1. Check the connection of the telephone line.
2. Check the telephone line.
9
191
No auto answer
1. Check the connection of the telephone line.
2. Check the Reception mode setting.
3. If the Fax Parameter No. 013 (Auto Journal Print) is set to
"Valid" (default setting) and the machine is printing the received
document(s) from memory, which also happens to be the 200th
transaction, the machine will not auto answer until the
Transaction Journal completes printing.
9
26
168
191
Cannot transmit or
receive
An information code will be shown on the display. Refer to the
information code table to find out the trouble.
186189
No unit operation
To reset the machine, turn-off the Power Switch for a few seconds
then turn it on again.
9
Problem Solving
Mode
185
Problem Solving
Information Code
When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify
and correct the problem.
Info. Code
Meaning
Possible Action
Page
030
Document is misfeeding.
1. Reload the document properly.
2. Remove the document jam.
3. Adjust ADF.
---
031
Document is too long or jammed.
Document length exceeds 2 meters (78.8 inches) in
"Normal" and "Fine" mode only. The length limitation
for "Super Fine" and "600 dpi" mode, is subject to
the available Memory size.
1. Reload the document properly.
2. Remove the document jam.
3. Add additional Flash Memory.
---
Super Fine
600dpi
(Max. Length) (Max. Length)
A4/Letter Width: 1400 mm (55 in) 600 mm (24 in)
A3/Ledger Width: 990 mm (39 in) 430 mm (17 in)
061
ADF Door (Document Return Guide) is open.
Close the ADF Door.
---
400
During initial handshake, receiving station did not
respond or communication error occurred.
1. Check with the other party.
2. Reload the document and send again.
---
401
Remote station required a Receiving Password to
receive the document.
Remote station does not have Confidential Mailbox.
Check the remote station.
---
402
During initial handshake, communication error
occurred.
Reload the document and send again.
---
403
No polling capability at the remote side.
Ask remote side to set "POLLED=ON".
---
During initial handshake, communication error
occurred.
Reload the document and send again.
---
406
Transmission Password does not match.
Receiving Password does not match.
Received from an unauthorized station in Selective
Reception mode.
Check the password or the telephone number
in Address Book.
98
110
407
No confirmation from the receiving station for the
previous page sent.
Wait a few minutes and send again.
---
Remote side confirmation of previous page is illegible. Wait a few minutes and send again.
---
410
Communication aborted by the transmitting side.
Check with the other party.
---
411
Polling password does not match.
Check the polling password.
34
412
No data from the transmitting side.
Check with the other party.
---
414
Polling password does not match.
Check the polling password.
34
415
Polling transmission error.
Check the polling password.
34
404/405
408/409
186
Meaning
Possible Action
Page
416/417/
418/419
Received data has too many errors.
Check with the other party.
---
420/421
Machine goes to receiving mode, but receives no
command from the transmitting side.
1. Remote side misdial.
2. Check with the other party.
---
422/427
Interface is incompatible.
Check with the other party.
---
430/434
Communication error occurred while receiving.
Check with the other party.
---
436/490
Received data has too many errors.
Check with the other party.
---
• Unit received a confidential document or was
requested to be polled of a confidential document
under any of following conditions.
1. Not enough space in memory to receive the
confidential document.
2. Confidential Mailbox is full.
3. While printing received document.
• Unit was requested to relay a document.
1. Print a File List and check the contents.
2. Wait until unit finishes printing.
118
Communication error occurred while receiving.
Check with the other party.
---
Telephone line disconnected.
Check with the other party.
---
501/502/
503/504
Communication error occurred using the internal V.34
Modem.
Check with the other party.
---
540/541/
542/
543/544
Communication error occurred while transmitting.
1. Reload the document and send again.
2. Check with the other party.
---
Telephone line disconnected.
Check with the other party.
---
Communication error occurred while receiving.
Check with the other party.
---
580
Sub-address transmission to a unit that has no Subaddress function.
Check the remote station.
92
581
Sub-address Password transmission to a unit that has Check the remote station.
no Password Sub-address function.
92
623
No document is loaded in the ADF.
Resend the documents.
---
630
Redial was not successful due to a busy line.
Reload the document and send again.
---
During dialling, Stop key was pressed.
Reload the document and send again.
---
456
492/493/
494
495
550
552/553/
554/555
631/700
Continue on the next page...
187
Problem Solving
Info. Code
Problem Solving
Information Code
Info. Code
634
Meaning
Redial was not successful due to no response from
the called station or wrong number dialled.
Possible Action
Page
Check the telephone number and send again.
---
Note: If busy tone was not detected, the machine will
only redial once.
638
Power failure occurred during the communication.
Check the power cord and plug.
---
711
Incorrect LDAP settings.
Check the LDAP Server Name, LDAP Log in
Name, LDAP password, LDAP Search Base.
54
712
Incorrect email address.
Check the registered email address.
Check the IP Address of the SMTP Server
with the Network Administrator.
---
714
Cannot Log on to the LAN.
Check the 10Base-T/100Base-TX cable
connection. An unexpected LAN problem
occurred. Contact the Network Administrator.
---
715
TCP/IP connection timed out.
Check the Internet Fax parameter settings.
Verify the IP Address, Default Gateway IP
Address, SMTP Server IP Address.
---
716
Cannot logon to the designated SMTP Server.
Check the SMTP Server IP Address setting.
Contact the Network Administrator.
---
717
Incomplete SMTP Protocol transmission. SMTP
Server's hard disk may be full.
SMTP Server is defective.
Contact the Network Administrator.
---
718
Page Memory Overflow occurred while receiving
printing data. The paper size selected within your
application to print is larger than the paper size
loaded in the tray(s).
Check the document size and resolution.
Ask originator to re-send in a supported size
and resolution.
---
719
Received data via LAN is in a format that is not
supported.
Ask the originator to re-send with a supported
file attachment format:
* In a TIFF-F format.
* Image data conforming to recording paper
size.
---
720
Cannot connect to the POP Server. (Incorrect POP
Server IP Address) POP Server is down.
Check the POP Server IP Address.
Contact the Network Administrator.
---
721
Cannot connect to the POP Server. (User Name or
Password error)
Check the POP User Name and Password or
the APOP settings.
Contact the Network Administrator.
---
188
Info. Code
Meaning
Possible Action
Page
722
Failed to obtain IP address from the DHCP server.
Check the 10Base-T/100Base-TX cable
connection.
Confirm that the Internet Parameter and the
DHCP server are correctly configured before
turning on or turning off the power.
Contact the Network Administrator.
9
725
DNS Server connection timed out. DNS Server is
down.
Check the DNS Server IP Address.
Contact the Network Administrator.
---
726
Received an error response from the DNS Server.
Check the POP Server Name.
Check the SMTP Server Name.
---
728
The document was sent to the Internet Fax in an
incompatible file format (PDF).
Change the XMT File Type (Fax Parameter
No. 177 (XMT File Type)) to "TIFF".
173
729
Failed to authenticate (SMTP Authentication) when
connecting with the SMTP server.
Check the SMTP Authentication. User Name
and Password.
Contact the Network Administrator.
173
730
Cannot retrieve the Journal nor program the Internet
Parameters and the Auto Dialer remotely via email
from a PC.
Check that the Fax Parameter No. 158 (PC
Remote Update) is set to "Valid".
172
731
The dialer buffer for manual dialling was full (70
stations) when the Relay Transmission Request was
received.
Request the originator to re-send the Relay
Transmission Request after the reserved
communication is finished.
---
Unit was requested to relay a document or
Confidential Communication but has no capability.
Check with the other party.
---
815
Mailbox is full.
Install Optional Flash Memory Card.
---
826
The received sub-address is not preprogrammed in
the address book.
Check entries in the address book. Check the
entry of the sub-address of the remote station.
140
870
Memory overflow occurred while storing documents
into memory for transmission.
Transmit documents without storing into
memory.
18
800/814/
816/825
NOTE
1. After identifying the problem and verifying the recommended action, if the Information Codes keep
reoccurring or for help on Information Codes that appear on your machine but are not listed above,
please contact your local Panasonic Authorized Dealer.
For mechanical failures, see the Troubleshooting section in the Operating Instructions (For Basic
Operations).
189
Problem Solving
Note: PDF file format is only used when sending an
Internet Fax to a PC.
Problem Solving
Power Failure
The fax display remains off for the duration of a power failure, and you cannot send or receive documents.
Problem
When a power failure
occurs
While a power failure
persists
You are talking to a remote
party.
You can continue talking. (external telephone connection)
You are sending a fax.
The fax transmission is aborted. Resend when power recovers.
You are receiving a fax.
The fax reception is aborted. Ask the remote party to resend when
power recovers.
Make phone calls.
Possible with the external telephone connection.
Receive phone calls.
Possible with the external telephone connection.
Send a fax.
You cannot send a fax.
Receive a fax.
You cannot receive a fax.
When power recovers Memory content.
Data preprogrammed or
preset on your machine.
NOTE
190
Result
Condition
Transmission and transmission data stored in memory is preserved
intact.
Data preprogrammed or preset in the address book and on program
dialing, Function Parameters are preserved through the power
failure.
1. If a power failure occurs while scanning a document, the scan is canceled. Rescan the document when
power recovers. If a power failure occurs while sending a document from memory, the fax or document
will be resent immediately upon recovery.
Checking the Telephone Line
When you are in the Fax mode, and you do not hear a dial tone after pressing the Monitor key, or the incoming call does not ring
on your machine (No automatic receive), please check telephone line by following the procedure below.
1
2
3
Unplug the
Telephone Line
Cable from the
telephone jack
that was supplied
by the telephone
company.
Plug a different regular telephone into
the same telephone jack.
3
Check for dial tone through the handset.
If there is still no dial tone, report it to your
local telephone company.
or
Problem Solving
Call from another telephone to this
number. If the telephone does not ring,
report it to your local telephone company.
191
Problem Solving
Verification Stamp
The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced, or refilled
with ink.
1
2
Open the ADF Input Tray.
Open the Inner Cover while holding the
green-labeled tab.
5
1. Remove by pulling the Stamp Assembly upward.
2. Remove the Stamp. Replace the stamp with a new one, or
refill the stamp with a few drops of the specified ink into the
back of the stamp.
Verification Stamp Order No.:
DZHT000027 (for USA and Canada)
DZHT000004 (for other countries)
NOTE
192
1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp.
3
4
5
Lift up the ADF Tray.
Open the Exit Guide while holding the
green-labeled tab.
6
Problem Solving
Reinstall the Stamp Assembly, and close
the Guide, Trays, and Cover.
193
Appendix
Index
A
I
A3 Size Document Transmission ...................................... 64
Address Book .................................................................. 164
Address Book List ........................................................... 178
APOP .............................................................................. 173
Automatic Reception ......................................................... 26
Automatic Reduction ......................................................... 27
Ifax Return Receipt ......................................................... 171
Inbound Routing .............................................. 130, 138-141
Incomplete File Save ....................................................... 169
Information Code ...................................................... 186-189
Internet Communication .................................... 48, 130-132
Internet Parameters .......................................................... 54
Internet Relay Station ...................................................... 149
B
Batch Transmission ........................................................... 32
J
Journal ..................................................................... 174-177
C
Communication Journal (COMM. JOURNAL) ......... 168, 176
Confidential Mailbox .......................................................... 80
Contrast ..................................................................... 16, 168
Control Panel .................................................................... 10
L
LDAP ......................................................................... 47, 131
List Output Tray ............................................................... 170
M
D
Deferred Polling ................................................................ 30
Deferred Transmission ...................................................... 28
Delivery Notice (MDN) .............................................. 48, 173
Department Code .................................................... 112, 170
Diagnostic Password ....................................................... 169
Dialling Method (Tone or Pulse) .............................. 160, 168
Direct IFax XMT .............................................................. 173
Direct Internet Fax Transmission ...................................... 44
Direct Transmission ........................................................... 18
Double-Sided Transmission .............................................. 22
Duplex Print ............................................................... 27, 170
E
Edit File Mode .................................................................. 118
EMAIL Character Set ...................................................... 171
EMAIL Header FMT ........................................................ 171
F
Fax Cover Sheet ............................................................... 96
Fax Forward ............................................................. 142-145
Fax Parameter List .......................................................... 182
Fax Parameter Table ....................................................... 168
Fixed Reduction ................................................................ 27
G
Group and Program List .................................................. 180
Group Dialling ................................................................... 38
H
Header Format ................................................................ 168
Header Print .................................................................... 168
194
Manual Reception ............................................................. 26
Memory Transmission ....................................................... 14
Monitor Volume .......................................................... 11, 160
O
On-Hook Dialling ............................................................... 24
Original ............................................................................ 168
Overlap Print ..................................................................... 26
P
Pause ................................................................................. 11
PIN Code Access ............................................................ 106
Polling ............................................................................... 34
Polling Password ............................................................... 34
POP Parameters ............................................................... 72
POP Server ....................................................................... 72
POP3 Client ...................................................................... 44
Pre-Installation Information/Features ................................ 42
Print Reduction Setting ..................................................... 27
Printing Documents ......................................................... 104
Program Dial ..................................................................... 40
Program Keys ....................................................... 38, 76-79
Q
Quick Memory XMT ........................................................ 170
R
RCV'D Time Print ............................................................ 168
Receive to Memory ......................................................... 102
Reception Password ......................................................... 98
Reduction Ratio ............................................................... 169
Relay Network ................................................................. 147
Relay Station ............................................................ 148-149
Relay XMT Report (COMM. JOURNAL) ......................... 158
Relayed Transmission .............................................. 146-159
Resolution .......................................................... 16, 50, 168
Returned Email ................................................................. 68
Rotated Transmission ....................................................... 22
Rotation XMT .................................................................. 170
S
Selective Reception ......................................................... 110
Sender Selection ............................................................. 134
Sender Selection List ...................................................... 136
SMTP Authentication ....................................................... 173
SMTP Mail Server ............................................................. 44
Special Tray .................................................................... 170
Sub-Address Password ................................................... 169
Sub-Addressing ................................................................. 92
Substitute Memory Reception ........................................... 27
T
Transaction JRNL / Transaction Journal ................. 172, 174
Transmission Password .................................................... 98
U
User Parameters ....................................................... 54, 162
V
195
Appendix
Verification Stamp ........................................................... 192
The following trademarks and registered trademarks are used throughout this manual:
Microsoft, Windows, Windows NT, Windows Server, Outlook & Windows logo are either registered
trademarks or trademarks of Microsoft Corporation in the USA and other countries.
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems
Incorporated.
All other trademarks identified herein are the property of their respective owners.
PEERLESSPageTM is a trademark of the PEERLESS Systems Corporation; and,
PEERLESSPrintTM and Memory Reduction Technology® are registered trademarks of PEERLESS
Systems Corporation; and, COPYRIGHT © 2002 PEERLESS Systems Corporation.
Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Monotype Imaging
Agfa® and the Agfa rhombus are registered trademarks of Agfa-Gevaert N.V. registered in the U.S. Patent and
Trademark Office and may be registered in other jurisdictions. Monotype® is a registered trademark of AMT
registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorTune® is
a registered trademark of Agfa-Gevaert N.V. registered in the U.S. Patent and Trademark Office and may be
registered in other jurisdictions. Profile Tool Kit™, Profile Studio™ and Profile Optimizer™ are trademarks of
AMT and may be registered in certain jurisdictions.
Copyright © 2005 Monotype Imaging Inc. All rights reserved.
RightFax is a trademark of Captaris.
Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
Unauthorized copying and distribution is a violation of law.
The contents of these Operating Instructions are subject to change without notice.
For Service, Call:
For Customer Support:
Panasonic Communications Co., Ltd.
Fukuoka, Japan
http://panasonic.net
K1106-0(09)
PJQMC0618ZA
November 2006
Published in Japan
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