Panasonic UF580 Operating instructions

Panasonic UF580 Operating instructions
Getting to Know
Your Machine
(For Facsimile)
UF-580/590
English
Appendix
Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
Problem Solving
Printout Journals
and Lists
Network Features Advanced
Features
Basic Operations
Model No.
Installing Your
Machine
Operating Instructions
Programming
Your Machine
Facsimile
IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
(
)
–
Supplies Telephone Number
(
)
–
Service Telephone Number
(
)
–
Model and Serial Number
Copyright © 2002 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of this Operating Instructions are subject to change without notice.
Table of Contents
Getting to Know Your Machine
Safety Information.......................................................................................................... 7
Precaution....................................................................................................................... 9
Function Key................................................................................................................... 10
External View .................................................................................................................. 11
Control Panel .................................................................................................................. 12
Installing Your Machine
Main Unit and Accessories............................................................................................
Installing the Accessories .............................................................................................
Installing the Toner Cartridge .......................................................................................
Loading the Recording Paper .......................................................................................
■ How to Load the Recording Paper .................................................................
14
15
16
18
18
Adjusting the Paper Cassette for the Paper Length ................................................... 20
■ How to Adjust the Paper Cassette for the Paper Length................................
20
Adjusting the Paper Cassette for the Paper Width ..................................................... 21
■ How to Adjust the Paper Cassette for the Paper Width .................................
Connecting the Telephone Line Cable and Power Cord.............................................
Setting the Dialling Method (Tone or Pulse) ................................................................
Adjusting the Volume ....................................................................................................
User Parameters.............................................................................................................
■ General Description........................................................................................
■ Setting the Date and Time..............................................................................
■ Setting Your LOGO ........................................................................................
■ Setting Your Character ID ..............................................................................
■ Setting Your ID Number (Fax Telephone Number) ........................................
21
22
24
25
26
26
26
27
28
29
Programming Your Machine
One-Touch/Abbreviated Dialling Numbers .................................................................. 30
■ Entering One-Touch/Abbreviated Dialling Numbers ......................................
■ Editing One-Touch/Abbreviated Dialling Numbers.........................................
■ Printing Out a Directory Sheet........................................................................
30
32
34
■ General Description........................................................................................
■ Setting the Fax Parameters...........................................................................
■ Fax Parameter Table......................................................................................
35
35
36
Customizing Your Machine ........................................................................................... 35
Basic Operations
Loading Documents ....................................................................................................... 40
■ Documents You Can Send.............................................................................
■ Documents You Cannot Send........................................................................
■ How to Load Documents ................................................................................
40
40
41
3
Table of Contents
Basic Transmission Settings ........................................................................................ 42
■ General Description .......................................................................................
■ Contrast .........................................................................................................
■ Resolution ......................................................................................................
■ Verification Stamp ..........................................................................................
■ Communication Journal (COMM. JOURNAL) ...............................................
42
42
42
43
44
■ General Description .......................................................................................
■ Memory Transmission....................................................................................
■ Direct Transmission .......................................................................................
■ Voice Mode Transmission..............................................................................
■ Transmission Reservation .............................................................................
■ Redialling .......................................................................................................
45
46
52
56
58
61
■ Reception Modes ...........................................................................................
■ Telephone Mode ............................................................................................
■ Fax / Tel Auto Switching Mode ......................................................................
■ Fax Mode .......................................................................................................
■ TAM (Telephone Answering Machine) Interface Mode..................................
■ Print Reduction ..............................................................................................
■ Receiving Oversize Documents .....................................................................
■ Substitute Memory Reception ........................................................................
■ Print Collation Mode.......................................................................................
62
63
64
65
66
68
69
70
70
Sending Documents....................................................................................................... 45
Receiving Documents.................................................................................................... 62
Making Copies ............................................................................................................... 71
Advanced Features
Timer Controlled Communications .............................................................................. 72
■ General Description .......................................................................................
■ Deferred Transmission...................................................................................
■ Deferred Polling .............................................................................................
72
72
73
■ General Description .......................................................................................
■ Setting the Polling Password .........................................................................
■ Preparing to be Polled ...................................................................................
■ To Poll Documents from Another Station.......................................................
74
74
75
76
■ General Description .......................................................................................
■ Setting for Group Dialling ...............................................................................
■ Setting for Deferred Transmission .................................................................
■ Setting for Deferred Polling ............................................................................
■ Setting for Normal Polling ..............................................................................
■ Setting for One-Touch Key ............................................................................
■ Changing or Erasing the Program Key Settings ............................................
77
77
78
79
80
81
82
Polling ............................................................................................................................. 74
Program Keys ................................................................................................................. 77
4
Table of Contents
Edit File Mode ................................................................................................................. 83
■ General Description........................................................................................
■ Printing a File List...........................................................................................
■ Viewing the Contents of a File List .................................................................
■ Changing the Start Time or the Station of a File ............................................
■ Deleting a File ................................................................................................
■ Printing Out a File...........................................................................................
■ Adding Documents into a File ........................................................................
■ Retry an Incomplete File ................................................................................
83
83
84
85
87
88
89
90
■ General Description........................................................................................
■ Setting the Access Code ................................................................................
■ Operating Your Machine with the Access Code (Restrict all operations) ......
■ Operating Your Machine with the Access Code
91
91
92
Access Code................................................................................................................... 91
(Restrict access of Fax Parameters only) ......................................................
92
■ General Description........................................................................................
■ Setting the RCV To Memory Password..........................................................
■ Setting RCV To Memory ................................................................................
■ Printing Out Documents .................................................................................
93
93
93
94
■ General Description........................................................................................
95
■ General Description........................................................................................
■ To use the Fax Cover Sheet ..........................................................................
96
96
■ General Description........................................................................................
■ Selecting the Access Method (Prefix or Suffix) ..............................................
■ Dialling with a PIN Code.................................................................................
98
98
99
■ Setting Fax Forward .......................................................................................
100
Receive To Memory........................................................................................................ 93
Distinctive Ring Detector (DRD) ................................................................................... 95
Fax Cover Sheet ............................................................................................................. 96
PIN Code Access............................................................................................................ 98
Fax Forward .................................................................................................................... 100
Network Features
Selective Reception ....................................................................................................... 101
■ General Description........................................................................................
■ Setting the Selective Reception. ....................................................................
101
101
■ General Description........................................................................................
■ Compatibility with Other Machines .................................................................
■ Setting Password Transmission .....................................................................
■ Setting Password Reception ..........................................................................
■ Using Password Transmission .......................................................................
■ Using Password Reception ............................................................................
102
102
103
104
105
106
Password Communications .......................................................................................... 102
5
Table of Contents
Confidential Mailbox ...................................................................................................... 107
■ General Description .......................................................................................
■ Confidential Mailbox.......................................................................................
■ Sending a Confidential Document to a Remote Station's Mailbox.................
■ Polling a Confidential Document from a Remote Station's Mailbox ...............
■ Receiving a Confidential Document to Your Machine's Mailbox....................
■ Storing a Confidential Document in Your Machine's Mailbox ........................
■ Printing Out a Confidential Document from Your Machine's Mailbox ............
■ Deleting a Confidential Document Stored in Your Machine's Mailbox ...........
107
107
108
109
110
111
112
113
■ General Description .......................................................................................
■ To set the Sub-address into a One-Touch/ABBR. Dialling Numbers.............
■ To send a Document with Sub-address .........................................................
114
115
116
Sub-addressing .............................................................................................................. 114
Printout Journals and Lists
Journals and Lists.......................................................................................................... 117
■ General Description .......................................................................................
■ Transaction Journal .......................................................................................
■ Individual Transmission Journal (IND. XMT JOURNAL)................................
■ Communication Journal (COMM. JOURNAL)................................................
■ One-Touch/Abbreviated and Directory Search List .......................................
■ Program List...................................................................................................
■ FAX Parameter List........................................................................................
■ Toner Cartridge Order Forms ........................................................................
117
117
118
121
123
126
127
128
Problem Solving
Troubleshooting ............................................................................................................. 129
■ Information Codes..........................................................................................
■ Clearing a Recording Paper Jam ...................................................................
■ Clearing a Document Jam .............................................................................
■ Cleaning the Document Scanning Area .........................................................
■ Cleaning the Printer Roller .............................................................................
■ Adjusting the Automatic Document Feeder (ADF) .........................................
■ Verification Stamp ..........................................................................................
■ Checking the Telephone Line ........................................................................
133
136
137
138
139
140
141
142
Appendix
Specifications ................................................................................................................. 143
Recording Paper Specifications ................................................................................... 145
Options and Supplies .................................................................................................... 146
■ Installing the Flash Memory Card ..................................................................
147
Regulatory Information.................................................................................................. 148
Glossary .......................................................................................................................... 151
ITU-T Image No. 1 ........................................................................................................... 154
Index ................................................................................................................................ 155
6
Getting to Know
Your Machine
Getting to Know Your Machine
Safety Information
!
WARNING
denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
EARTHED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION - USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• THE MAINS PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAINS POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL
BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
7
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
!
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD INDICATED IN THIS MANUAL.
8
Getting to Know
Your Machine
Precaution
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
9
Function Key
Any function can be started by first pressing FUNCTION and then enter the function number, or by
pressing
or
scroll key repeatedly until the desired function appears on the display.
10
1
Deferred Communication
1 = XMT
2 = Polling
2
Advanced Communication
1 = Not Used
2 = Confidential Communication
3
Polling
1 = Polling
2 = Polled
6
Print List
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet
7
Set Mode
1 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance
• Cleaning Printer Roller
• Toner Order Forms
8
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON
5 = RCV to Memory = OFF/ON
6 - 8 = Not Used
9 = Memory XMT = OFF/ON
9
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
Getting to Know
Your Machine
External View
Document Sub Tray
Recording Paper Tray
ADF Door
Recording Paper
Sub Tray
Printer Cover
Handset
(Available as an
option, see page 147)
Control Panel
Document Return
Tray
Recording Paper Cassette
(Standard)
NOTE
250 sheets Recording Paper Cassette
(Available as an option, see page 146)
(For UF-590 only)
1. For some countries, the handset may not be available because of the country’s regulation or
specification.
11
Control Panel
- Used to enter a pause when entering or
dialling a telephone number, or to redial
the last dialled number.
- Used to start Abbreviated Dialling.
(See pages 49 and 54)
- Used to separate the Sub-Address from
the telephone number
- Used to start On-Hook Dialling. (See page 57)
Keypad
- Used for manual number dialling,
entering phone numbers, and
numerical entries.
Key
- Used to temporarily change the
dialling mode to Tone when Pulse
mode is set.
- Used to switch the machine into energy saving mode. (See page 38)
- Used to set Normal, Lighter or Darker. (See page 42)
- Used to set Standard, Fine, Super-Fine or Halftone. (See page 42)
- Used to turn the verification stamp On or OFF.
Lights when the verification stamp is set to ON.
- Blinks when the machine is transmitting a document or receiving.
- Lights when trouble occurs.
12
- Press this button when you want to stop
communication, registration operation,
or audible tone.
- Used to make copies and set
operations. (See page 71)
- Use this button when resetting all
the previously set functions.
Used for the following:
- Start or select the function.
- Search for a station name.
(See pages 50 and 55)
- Adjust the monitor and ringer volume.
(See page 25)
- Move the cursor while entering numbers
and characters.
- Search the station name for Directory
Search Dialling.
- Confirm the entered station for multi-station
communication.
- Confirm the current communication modes
(e.g. Page number, ID, Dialled Telephone
number, File number) when the unit is ON LINE.
One-Touch Keys (01-28)
- Used for One-Touch Dialling. (See pages 49 and 53)
Program Keys (P1-P4)
- Used to enter long dialling procedures or Group Dialling Number keys. (See pages 77 to 82)
Character Keys
- The One-Touch Keys and Program Keys are serve as character and symbol input keys which
are used to enter your LOGO, character ID and station name.
- Used to enter a symbol for LOGO, character ID and station name.
Use
or
to select the symbols.
- Used to insert a space while entering LOGO, character ID and station name.
- Used to switch between upper and lower character set.
13
Getting to Know
Your Machine
Control Panel
Installing Your Machine
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
Machine
Toner Cartridge
Telephone Line Cable
Power Cord
Telephone Line Cable Adapter
(See
CD-ROM
(ForNote)
UF-590 only)
Telephone Line Cable Adapter
(See Note)
NOTE
14
Recording Paper Tray
Operating Instructions
1. The shape of the telephone line cable and power cord may differ depending on each country’s
regulation or specification.
2. The Telephone Line Cable Adapter is available in certain countries only.
Installing Your
Machine
Installing the Accessories
Final Installed View
Recording Paper Tray
Hook the projections into the square
holes on the machine.
Handset
[Available as an Option]
Handset Cradle [Available as an Option]
Handset Cord
[Available as an Option]
Hook the projections into the square holes on the machine.
Connect the cable into the HANDSET jack on the machine.
NOTE
1. For some countries, the handset may not be available because of the country’s regulation or
specification.
15
Installing the Toner Cartridge
1
Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
Toner Cartridge
toner inside.
2
3
16
Remove the protective seal.
Note: Pull on the seal slowly and straight
out.
Open the Printer Cover.
Printer Cover
4
Align the projections on both sides of the
Toner Cartridge with the grooves in the
machine as shown and insert the Toner
Cartridge into the machine.
Note: Lock the Toner Cartridge into place
by pressing the handle down and
then pushing towards the rear of the
machine.
5
Printer Cover
6
Close the Printer Cover.
If you are replacing the Toner Cartridge, it is
recommended to clean the Printer Roller to
maintain good printing quality. To clean the
Printer Roller, follow the procedure on page
139.
NOTE
1. Used toner cartridge should be disposed properly according to local regulations.
17
Installing Your
Machine
Installing the Toner Cartridge
Loading the Recording Paper
How to Load the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various
papers until you obtain the results you are looking for. For detailed recommended paper specifications,
(See page 145).
How to Load the Recording Paper
1
Lift up the Paper Cassette slightly and slide it
out from the machine.
Paper Cassette
2
Remove the Paper Cassette Cover.
Cassette Cover
3
1. Remove the Shipping Screw securing
the Pressure Plate.
2. Store the screw by attaching it to the post
provided under the Paper Cassette
Cover for future use.
Shipping Screw
Cassette Cover
18
Loading the Recording Paper
4
Max. Paper
Capacity Mark
Paper
Width Guide
1. Load the paper into the Paper Cassette.
Slide the paper width guide to the left
until it lightly touches the stack of paper
without bending the paper. The paper
must fit squarely and firmly between the
Paper Width Guide and the right side of
tray. If it does not, the paper may feed
into the printer incorrectly resulting in a
paper jam.
Caution: Make sure that the paper is set
under
the
metal
Paper
Separation Clips and that it does
not exceed the Maximum Paper
Capacity Mark. You can load
about 250 sheets (75g/m²
weight). For paper specification,
see page 145.
2. Re-install the Paper Cassette Cover.
3. Slide the Paper Cassette into the machine.
19
Installing Your
Machine
How to Load the Recording Paper
Adjusting the Paper Cassette for the Paper Length
How to Adjust the Paper Cassette for the Paper Length
The factory default Paper Length setting for the Paper Cassette is on A4 size. To change the paper length
to Letter or Legal size, follow the steps below.
1
Release Latch
1. Remove the paper from the Paper
Cassette and place the cassette upside
down on a flat surface.
2. While pushing down on the release latch,
pull out the Paper Length Guide.
3. Turn the Paper Cassette upright.
4. Insert the Paper Length Guide hooks into
the appropriate paper length slots (Letter
or Legal) and slide the guide towards the
back of the cassette until it locks in place.
Paper Length Guide
5. Load the paper into the Paper Cassette.
Slide the paper width guide to the left
until it lightly touches the stack of paper
without bending the paper. The paper
must fit squarely and firmly between the
Paper Width Guide and the right side of
tray. If it does not, the paper may feed
into the printer incorrectly resulting in a
paper jam.
Paper Width Guide
Max. Paper
Capacity Mark
LTR
A4
LGL
Caution: Make sure that the paper is set
under
the
metal
Paper
Separation Clips and that it does
not exceed the Maximum Paper
Capacity Mark. You can load
about 250 sheets (75g/m²
weight). For paper specification,
see page 145.
6. Replace the Paper Cassette Cover to the
appropriate paper position (LTR, A4 or
LGL).
7. Slide the Paper Cassette into the machine.
2
The Recording Paper Size setting of the Fax
Parameter No. 23 must match the paper
loaded in the cassette. If you change the
Recording Paper Size, please change the
setting accordingly. (See page 37)
NOTE
20
1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when
different paper is installed in the cassette, the unit will Stop printing after the 1st page of an
Incoming Fax and display a "PAPER SIZE MISMATCH" error. Then, the Recording Paper
Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming
Fax from the 1st page.
Adjusting the Paper Cassette for the Paper Width
The factory default Paper Width setting for the Paper Cassette is on A4 size. To change the paper width to
Letter/Legal size, follow the steps below.
1
1. Release the left Paper Separation Clip
latch.
2. Pull up the Paper Separation Clip to
remove it.
3. Reposition the Paper Separation Clip
into the LTR/LGL slot.
4. Swing the Paper Separation Clip
downward to latch it in place.
Paper Separation Clip
2
1. Load the paper into the Paper Cassette.
Slide the paper width guide to the left
until it lightly touches the stack of paper
without bending the paper. The paper
must fit squarely and firmly between the
Paper Width Guide and the right side of
tray. If it does not, the paper may feed
into the printer incorrectly resulting in a
paper jam.
Paper
Width Guide
Max. Paper
Capacity Mark
LTR
A4
LGL
Caution: Make sure that the paper is set
under
the
metal
Paper
Separation Clips and that it does
not exceed the Maximum Paper
Capacity Mark. You can load
about 250 sheets (75g/m²
weight). For paper specification,
see page 145.
2. Replace the Paper Cassette Cover to the
appropriate paper position (LTR, A4 or
LGL).
3. Slide the Paper Cassette into the machine.
3
The Recording Paper Size setting of the Fax
Parameter No. 23 must match the paper
loaded in the cassette. If you change the
Recording Paper Size, please change the
setting accordingly. (See page 37)
NOTE
1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when
different paper is installed in the cassette, the unit will Stop printing after the 1st page of an
Incoming Fax and display a "PAPER SIZE MISMATCH" error. Then, the Recording Paper
Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming
Fax from the 1st page.
21
Installing Your
Machine
How to Adjust the Paper Cassette for the Paper Width
Connecting the Telephone Line Cable and Power Cord
■ Power Cord
Plug the supply cord into the mains AC socket outlet. Connect the supply cord coupler into the mains supply
inlet on the rear of the machine.
Warning: This apparatus must be properly earthed. Do not modify the AC outlet.
Power Cord (Included)
■ Telephone Line Cable
Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the
other end into the LINE jack on the left side of the machine.
Telephone Jack
Telephone Line Cable (Included)
NOTE
22
1 Your machine uses little power and you should keep it ON at all times. If the power is turned
OFF for too long, the clock contents may be lost.
2. The shape of the telephone line cable and power cord may differ depending on each country’s
regulation or specification.
3. The Telephone Line Cable Adapter is available in certain countries only.
Installing Your
Machine
Connecting the Telephone Line Cable and Power Cord
Telephone Line Cable Adapter
External Telephone (Optional)
You can connect an additional standard
single line telephone to the machine. To
connect the telephone, break off the
protective tab on the TEL jack.
23
Setting the Dialling Method (Tone or Pulse)
Your machine can operate with either of two dialling methods (Tone or Pulse), depending on the type of
telephone line you are connected to. If you need to change the dialling method to Tone or Pulse, follow the
procedure below.
1
7
2
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
FAX PARAMETER(01-99)
NO.=❚
4
3
06 DIALLING METHOD
2:TONE
0
4
6
06 DIALLING METHOD
1:PULSE
1
for “PULSE“.
or
or
06 DIALLING METHOD
2:TONE
2
for “TONE“.
5
NOTE
24
1. For some countries, this feature is not available depending on the country’s regulation. The
display may not show this feature.
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the
dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call.
Setting the Monitor Volume
1
2
* MONITOR *
❚
You will hear the dial tone through the speaker.
MONITOR VOLUME
LOW [❚❚❚❚❚❚❚❚] HIGH
repeatedly to raise the volume.
or
MONITOR VOLUME
LOW [
] HIGH
repeatedly to lower the volume.
3
Setting the Ringer Volume
1
2
Standby
12-NOV-2002 15:00
00%
RINGER VOLUME
))))
((((
repeatedly to raise the volume.
☎
or
RINGER VOLUME
repeatedly to lower the volume.
☎
3
NOTE
1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax
Parameter No. 10 (KEY/BUZZER VOLUME). (See page 36)
25
Installing Your
Machine
Adjusting the Volume
User Parameters
General Description
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the
documents you send or receive. For example, the built-in clock keeps the current date and time, and your
LOGO and ID Number help to identify you when you send or receive documents.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be
updated.
1
2
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
7
1:USER PARAMETERS?
PRESS SET TO SELECT
1
3
4
DATE & TIME
❚1-01-2002 00:00
Enter the new date and time.
Ex: 1 2
Date
: 12th
1 1
Month : November
2 0 0 2
Year
: 2002
Time
: 3:00 PM
1 5 0 0
If you make a mistake, use
or
to move the cursor
over the incorrect number, then overwrite it with a correct
one.
5
26
DATE & TIME
12-11-2002 15:00
User Parameters
When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives your document.
1
2
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
7
1:USER PARAMETERS?
PRESS SET TO SELECT
1
3
LOGO
❚
repeatedly until display shows;
4
Enter your LOGO (max. 25 characters and digits) by using
the Character keys.
Ex: P A N A S O N I C
If you make a mistake, use
or
LOGO
PANASONIC❚
to move the cursor
one space beyond the incorrect character, press CLEAR
then re-enter the new character.
If more than 19 characters are entered, the left side
characters will scroll off the display.
5
27
Installing Your
Machine
Setting Your LOGO
User Parameters
Setting Your Character ID
If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID
will appear on the remote machine's display and the remote machine's Character ID will appear on your
display.
1
2
7
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
1:USER PARAMETERS?
PRESS SET TO SELECT
1
3
CHARACTER ID
❚
repeatedly until display shows;
4
Enter your Character ID (max. 16 characters and digits)
by using the Character keys.
CHARACTER ID
HEAD OFFICE❚
Ex: H E A D
O F F I C E
If you make a mistake, use
or
to move the cursor
beyond the incorrect character, press CLEAR then reenter the new character.
5
NOTE
28
1. The special characters of Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID.
User Parameters
If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving,
your ID Number will appear on the remote machine's display and their ID Number will appear on your
display.
We suggest you use your facsimile telephone number as your ID number. (max. 20 digits)
1
2
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
7
1:USER PARAMETERS?
PRESS SET TO SELECT
1
3
ID NO.
❚
repeatedly until display shows;
4
Enter your ID (max. 20 digits) by using the keypad and
key to enter a space between numbers.
Ex: 2 0 1
5 5 5
If you make a mistake, use
or
ID NO.
201 555 1212❚
1 2 1 2
to move the cursor
one space beyond the incorrect number, press CLEAR
then re-enter the new number.
5
NOTE
1. You may use
to enter a "+" character at the beginning of the ID number to indicate the
following digit(s) for your country code.
Ex :+1 201 555 1212 +1 for U.S.A. country code.
+81 3 111 2345
+81 for Japan country code.
29
Installing Your
Machine
Setting Your ID Number (Fax Telephone Number)
Programming Your Machine
One-Touch/Abbreviated Dialling Numbers
Entering One-Touch/Abbreviated Dialling Numbers
One-Touch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. To use these
dialling methods, you must first store the telephone number using the following procedure.
To enter a One-Touch key, follow the steps below
1
2
3
4
5
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
7
1:ONE-TOUCH
2:ABBR NO.
2
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
1
Ex:
<01>
ENTER TEL. NO.
Enter the telephone number
(up to 36 digits including pauses and spaces).
<01>
9-555 1234❚
Ex: 9 PAUSE 5 5 5
1 2 3 4
6
7
<01> ENTER NAME
9-555 1234
Enter the station name using character keys
(up to 15 characters).
Ex: S A L E S
D E P T
8
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
To record another number, repeat step 4 to 8.
To return to standby, press
30
<01> SALES DEPT❚
9-555 1234
STOP .
One-Touch/Abbreviated Dialling Numbers
Entering One-Touch/Abbreviated Dialling Numbers
To set an Abbreviated Dialling Number, follow the steps below
1
3
4
5
7
1:ONE-TOUCH
2:ABBR NO.
2
ABBR[❚
]
ENTER NO. OR ∨ ∧
2
Ex: 0 2 2 (001 to 100)
[022]
ENTER TEL. NO.
Enter the telephone number
(up to 36 digits including pauses and spaces).
[022]
9-555 2345❚
Ex: 9 PAUSE 5 5 5
2 3 4 5
6
7
Programming
Your Machine
2
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
[022]ENTER NAME
9-555 2345
Enter the station name using character keys
(up to 15 characters).
[022]ACCOUNTING❚
9-555 2345
Ex: A C C O U N T I N G
8
ABBR[❚
]
ENTER NO. OR ∨ ∧
To record another number, repeat step 4 to 8.
To return to standby, press
NOTE
STOP .
1. If you require a special access number to get an outside line, enter it first and then press
PAUSE . A hyphen "-" is displayed for pause.
2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling,
press
(represented by a"/"). The dialling method will be changed from Pulse to Tone after
dialling the digit "/".
Ex : 9 PAUSE * 5551234
3. You can search for an unused One-Touch key or ABBR. number by pressing
3 or 4.
or
in step
31
One-Touch/Abbreviated Dialling Numbers
Editing One-Touch/Abbreviated Dialling Numbers
If you have to change or erase any of the One-Touch/Abbreviated dialling numbers, follow the steps below.
To change the settings of a One-Touch/ABBR dialling number
1
2
3
1:ONE-TOUCH
2:ABBR NO.
7
2
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
Select 1 for One-Touch Dialling number
Select 2 for ABBR. Dialling Number
Ex: 1
Enter the station you wish to change.
Ex:
<01> SALES DEPT
9-555 1234
4
<01> SALES DEPT
ENTER TEL. NO.
then enter a new telephone number. (See Note 1)
5
Ex: 9 PAUSE 5 5 5
<01> SALES DEPT
9-555 3456❚
3 4 5 6
<01> SALES DEPT
9-555 3456
6
<01> ENTER NAME
9-555 3456
then enter a new station name. (See Note 1)
<01> PANAFAX❚
9-555 3456
Ex: P A N A F A X
7
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
To return to standby, press
NOTE
32
STOP .
1. If you make a mistake, use
or
to move the cursor beyond the incorrect number, press
CLEAR then re-enter the new number.
One-Touch/Abbreviated Dialling Numbers
Editing One-Touch/Abbreviated Dialling Numbers
To erase the settings of One-Touch/ABBR Dialling number
1
7
2
Select 1 for One-Touch Dialling number
Select 2 for ABBR. Dialling Number
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
Ex: 1
3
Enter the station you wish to erase.
Ex:
<01> SALES DEPT
9-555 1234
4
<01> SALES DEPT
ENTER TEL. NO.
5
ONE-TOUCH< >
PRESS ONE-TCH OR ∨ ∧
To return to standby, press
STOP .
33
Programming
Your Machine
2
1:ONE-TOUCH
2:ABBR NO.
One-Touch/Abbreviated Dialling Numbers
Printing Out a Directory Sheet
After programming a one-touch dialling number, you can print out the directory sheet which includes the first
12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under
the Directory Sheet Cover. To print out a directory sheet, follow the steps below.
1
PRINT OUT
(1-7)
ENTER NO. OR ∨ ∧
6
2
* PRINTING *
DIRECTORY SHEET
7
Your machine prints out the directory sheet.
******************* -DIRECTORY SHEET- ****************** DATE 12-NOV-2002 ***** TIME 15:00 *****
201 555 1234
AMERICA
AFRICA
ASIA
BRAZIL
........
CANADA
JAPAN
........
........
dotted line
********************************************* -HEAD OFFICE
34
-PANASONIC
- ****** -
201 555 1212- ******
Customizing Your Machine
General Description
Setting the Fax Parameters
1
2
3
4
5
6
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
7
FAX PARAMETER(01-99)
NO.=❚
4
Enter Fax Parameter number from the Parameter Table.
FAX PARAMETER(01-99)
NO.=01
Ex: 0 1 for CONTRAST
01 CONTRAST
1:NORMAL
Enter the new setting value.
01 CONTRAST
2:LIGHTER
Ex: 2 for LIGHTER
02 RESOLUTION
1:STANDARD
To set another parameter, press CLEAR to return to step
3 or press
NOTE
STOP
to return to standby.
1. To scroll the Fax Parameters in Step 2 or 4, press
2. To print out a Fax Parameter List, see page 127.
or
.
35
Programming
Your Machine
Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the
Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read
the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily
changed by simple key operation just before a transmission is made. When the transmission ends,
however, these parameters return to their preset values (Home position). Other parameters can only be
changed by the procedure described below.
Customizing Your Machine
Fax Parameter Table
No.
Parameter
Setting
Number
Setting
01
CONTRAST
1
Normal
2
Lighter
3
Darker
1
Standard
2
Fine
3
S-Fine
4
Halftone
(Fine)
5
Halftone
(S-Fine)
1
Off
2
On
1
Off
2
On
1
Pulse
2
Tone
1
Inside
2
Outside
3
No print
02
04
05
06
07
08
09
10
12
13
17
36
RESOLUTION
STAMP
MEMORY
DIALLING METHOD
HEADER PRINT
HEADER FORMAT
1
From To
1
Invalid
2
Valid
1
Off
2
Soft
3
Loud
1
Off
2
Always
3
Inc. only
AUTO JOURNAL
PRINT
1
Invalid
2
Valid
RECEIVE MODE
1
TEL
2
FAX
3
FAX/TEL
SW.
4
TAM I/F
KEY/BUZZER
VOLUME
COMM. JOURNAL
Setting the home position of the CONTRAST key.
Setting the home position for the RESOLUTION.
Setting the home position of the STAMP key.
To select the stamp function when document is stored in
memory, see Fax Parameter No. 28.
Setting the home position for memory transmission/copy
mode. (This setting can be temporarily changed by using
F8-9 (MEMORY XMT))
Selecting the dialling method.
Selecting the printing position of the header.
Inside : Inside TX copy area.
Outside : Outside TX copy area.
No print : Header is not printed.
Logo, ID No. Selecting the header format.
2
RCV'D TIME PRINT
Comments
Selecting whether the machine prints the received date &
time, remote ID, percentage of reduction and page number
on the bottom of each received page.
Selecting the volume of the Key/Buzzer tone.
Selecting the home position of printout mode for COMM.
Journal Off/Always/INC.
Off
: Does not print
Always : Always prints
Inc. only : Prints only when communication has failed.
Selecting whether the machine prints
automatically after every 32 transactions.
Setting the receive mode.
the
journal
Customizing Your Machine
Setting
Number
Setting
Comments
1
20 sec.
2
30 sec.
3
40 sec.
Selecting the length of time that your machine signals
(rings) for an incoming voice call in Fax/Tel Auto Switching
mode. (See page 64)
4
50 sec.
1
1 sec.
---
---
60
60 sec.
Setting for the OGM length of your TAM from 1 to 60
seconds. The machine will not start to detect SILENCE
until the time setting has lapsed.
(Default = 20 sec.)
SILENT DETECTION
(TAM I/F)
1
Invalid
Selecting the Silent Detection Mode.
2
Valid
SUBSTITUTE RCV
1
Invalid
2
Valid
1
A4
2
Letter
3
Legal
1
Fixed
2
Auto
70
70%
----
----
100
100%
No.
Parameter
18
OPERATOR CALL
TIMER
19
20
22
23
24
25
OGM LENGTH
(TAM I/F)
RECORDING PAPER
SIZE
PRINT REDUCTION
REDUCTION RATIO
26
POLLING PASSWORD
27
POLLED FILE SAVE
28
30
31
32
(----)
1
Invalid
2
Valid
1
Invalid
2
Valid
1
Invalid
2
Valid
INCOMPLETE FILE
SAVE
1
Invalid
2
Valid
COPY REDUCTION
1
Manual
2
Auto
STAMP AT MEM. XMT
DRD SERVICE
Selecting whether the machine receives to memory when
recording paper runs out, toner runs out or recording paper
is jammed.
Setting the recording paper size installed in your machine.
Selecting print reduction mode.
Fixed: Reduce received document according to setting of
Parameter No. 25.
Auto : Reduce received document according to the length
of received documents.
Selecting fixed print reduction ratio from 70% to 100%.
This parameter functions only when fixed print reduction is
selected on Fax Parameter No. 24.
Setting a 4-digit password for secured polling.
Selecting whether the machine retains the polled
document in memory even after the document is polled
once.
Selecting whether the machine stamps the original
documents when storing the documents into memory.
(Depending on the Stamp setting on the Control Panel)
Selecting whether or not the machine is available "DRD
Service". If this parameter is set to "Valid", your machine
detects the specified ring pattern only to receive a
document automatically.
Selecting whether the machine retains the document in
memory if the document is not successfully transmitted.
Selecting whether the machine performs the copy
reduction ratio automatically or manually.
Manual : The machine will prompt you for the Zoom ratio
(100% to 70%) when making copies.
Auto
: The machine will automatically determine the
reduction ratio according to the length of the
original document.
Continued on the next page...
37
Programming
Your Machine
Fax Parameter Table
Customizing Your Machine
Fax Parameter Table
No.
Parameter
34
ENERGY SAVER
MODE
35
Setting
Comments
1
Off
2
EnergySaver
3
Sleep
To reduce the power consumption in standby, select either
Energy-Saver or Sleep mode and specify the Delay Time
(1 to 120 minutes) for the machine to enter into the
selected mode.
The Delay Timer setting is only available in the EnergySaver or Sleep Modes.
Off
: The unit will remain in standby
mode and consume more energy
than when in Energy-Saver or
Sleep modes.
Energy-Saver Mode : Saves energy by consuming less
power than when in standby mode
by turning off the fuser unit after
the specified time.
Sleep Mode
: This is the lowest power state that
the machine enters after the
specified time without actually
turning off.
1
Invalid
2
Valid
Selecting whether the clock adjusts for Daylight Saving
Time automatically. The built-in clock will advance 1 hour
at 1:00 am on the last Sunday in March and go back 1
hour at 1:00 am on the last Sunday in October.
37
RCV TO MEMORY
(----)
Enter a 4-digit password used to print out the received
document in memory by using F8-5 (RCV TO MEMORY).
When F8-5 is set to On, this parameter will not be shown
on the LCD display. (See page 93)
38
ACCESS CODE
(----)
Enter a 4-digit Access Code to secure the machine from
unauthorized use. (See page 91)
39
PIN CODE ACCESS
1
None
2
Suffix
Selecting the access method (Prefix or Suffix) to dial a
number with PIN Code. (See page 98)
3
Prefix
CONF. POLLED FILE
SAVE
1
Invalid
2
Valid
PASSWORD-XMT
1
Off
2
On
1
Off
2
On
1
Invalid
2
Valid
1
Invalid
2
Valid
1
PSTN
2
PBX
42
43
44
46
47
48
49
38
DAYLIGHT TIME
Setting
Number
PASSWORD-RCV
SELECT RCV
REMOTE RECEPTION
TELEPHONE LINE
PSTN ACCESS CODE
(----)
Selecting whether the machine saves the confidential
polled file even after the file is polled once.
Setting a 4-digit XMT-Password and selecting whether the
machine performs and checks the XMT-Password of the
receiving station when transmitting. (See page 103)
Setting a 4-digit RCV-Password and selecting whether the
machine performs and checks the RCV-Password of the
transmitting station when receiving. (See page 104)
Selecting whether the machine
reception. (See page 101)
performs
selective
Selecting whether or not the machine accepts remote
reception command. (See page 63)
Selecting the type of line connected.
Setting PSTN Access Code. (max. 4 digits)
Customizing Your Machine
No.
Parameter
51
REMOTE
DIAGNOSTIC
Setting
Number
Setting
Comments
1
Invalid
2
Valid
Selecting whether or not the machine accepts to update
the firmware or Remote Diagnostics from the remote
station. Please ask your Panasonic Authorized Dealer for
details.
52
DIAGNOSTIC
PASSWORD
(----)
Setting the password for Remote Diagnostic Mode.
Please ask your Panasonic Authorized Dealer for details.
53
SUB-ADDRESS
PASSWORD
(----)
Setting a 20-digit password for secured sub-address
communication.
54
FAX FORWARD
56
COVER SHEET
57
COUNTRY CODE
58
LANGUAGE
63
PC-FAX RCV MODE
(For UF-590 only.)
65
82
99
PRINT COLLATION
QUICK MEMORY XMT
MEMORY SIZE
(Flash Memory)
NOTE
1
Invalid
2
Valid
1
Off
2
On
Selecting whether the machine performs Fax Forwarding
to the specified destination. (See page 100)
Setting the home position of the Cover Sheet parameter in
the Select Mode. (See page 96)
Selecting the country code when installing your machine.
Selecting the language to be shown on the display and
reports.
1
Print
2
Upload &
Print
3
Upload
1
Invalid
2
Valid
1
Invalid
2
Valid
-
-
Selecting how the machine will execute the received Fax
document(s). If the setting is set to either "Upload" or
"Upload & Print" the machine cannot enter the Sleep
Mode..
Print
: Print the received document(s).
Upload & Print : Print the received document(s) and
upload it’s file.
Upload
: Upload the received document file.
Selecting whether the machine prints out documents in
sequence. (See page 70)
Selecting whether the machine performs Quick Memory
Transmission. (See page 48 to 50)
Invalid : Stores all documents into memory first before
dialling the telephone number.
Valid : Starts dialling the telephone number immediately
after storing the first page.
Displays the amount of base and optional memory
installed.
(Base Memory + Optional Memory)
1. The standard settings are printed on the Fax Parameter List. To print out Fax Parameter List,
see page 127.
2. The contents of Fax Parameter may differ depending on the each country’s regulation or
specification.
39
Programming
Your Machine
Fax Parameter Table
Basic Operations
Loading Documents
Documents You Can Send
In general, your machine will send any document printed on A4 size paper.
Document Size
Maximum Size
257 mm
(See Note)
Document Thickness
Minimum Size
Single sheet:
0.06 mm, 45 g/m2 to
0.15 mm, 112 g/m2
148 mm
128 mm
Multiple sheets:
0.06 mm, 45 g/m2 to
0.10 mm, 75 g/m2
2000 mm
Direction
Direction
Note: The maximum document width that can be sent through the machine is 257mm.
However, the effective scanning width is 208mm.
Documents You Cannot Send
You must never try to send documents that are:
Wet
Covered with wet ink or paste
ABC
Too thin (e.g., onionskin, airmail
paper, pages from some
magazines, etc.)
Wrinkled, curled or folded
Coated (e.g., glossy paper, etc.)
abcdef
ghijklm
nopqrs
abcdef
tuvwx
ghijklm
yzabcd
abcdef
ef
ghijklm nopqrstuvwx
yzabcd
nopqrs
abcdef
efg
ghijklm
tuvwx
yzabcd
nopqrs
abcdef
efg
tuvwx
ghijklm
yzabcd
nopqrs
abcdef
efg
ghijklm
tuvwx
yza
nopqrs
tuvwxyza bcdefg
bcdefg
abcd
ab
abcdef
abcdef
g
ghijkl
abcdef
mnopq
abcdef
ghi
rstuvw
ghijkl
xyzabc
mnopq
abcdef
def
rstuvw
ghijkl
mnopq
xyzabc
abcdef
rstuvw
def
ghijkl
xyzabc
mnopq
abcdef
defg
rstuvw
ghijkl
xyzabc
mnopq
defg
rstuvw
xyzabc
defg
Chemically processed (e.g.,
pressure-sensitive paper, carboncoated paper, etc.) or made of cloth
or metal
To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.
40
Loading Documents
How to Load Documents
1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.
2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge
placed into the machine stops.
If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up
to 30 PAGES on the ADF at one time. If you have more than 30 pages, wait until transmission or storing
in memory starts as pages feed through, place any remaining pages on top of the last page in the feeder.
3. Adjust the Document Guides to center the document on the ADF.
Basic Operations
Document Guides
INCORRECT
CORRECT
When you set a document on the ADF, the display message will change from date and time (standby) to
the following message. You can now change basic transmission settings, or begin the dialling procedure.
ENTER STATION(S)
THEN PRESS START 00%
NOTE
1. The document limitation to send multiple pages is as follows.
Document Size
Document Thickness
Up to 20 pages Up to 257mm X 364mm
0.06 mm to 0.12 mm
Up to 30 pages* A4 size
0.06 mm to 0.10 mm
* Please note that although the size and thickness meets the specifications, you might not be
able to set 30 pages with some types of papers.
2 Transmitting documents longer than 356 mm requires user's assistance.
3 When transmitting documents longer than A4, please extend the sub-tray as shown below.
Document Sub Tray
41
Basic Transmission Settings
General Description
You can temporarily change the transmission settings either before or after you place the document on the
ADF.
These settings are as follows
• Contrast
• Resolution
• Stamp
• Communication Journal
After your document(s) have been sent, your machine will automatically return to the preset settings.
Contrast
Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the
setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.
Press CONTRAST to:
CONTRAST:
NORMAL
CONTAST:
LIGHTER
CONTRAST = Normal
CONTRAST = Lighter
CONTRAST:
DARKER
CONTRAST = Darker
Resolution
Your machine is preset to Standard resolution, which is suitable for most documents.
If you want to send it with more detail, change the setting to Fine, Super Fine or Halftone.
Press RESOLUTION to:
RESOLUTION:
STANDARD
RESOLUTION:
FINE
RESOLUTION = Standard
NOTE
42
RESOLUTION = Fine
RESOLUTION:
S-FINE
RESOLUTION = Super Fine
RESOLUTION:
HALFTONE(S-FINE)
RESOLUTION:
HALFTONE(FINE)
RESOLUTION = Halftone (S-Fine)
RESOLUTION = Halftone (Fine)
1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See
page 36)
2. To change the preset Resolution position, change the setting of Fax Parameter No. 02. (See
page 36)
Basic Transmission Settings
Verification Stamp
The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each
successfully transmitted page with a small
mark.
Press STAMP to:
STAMP = Off
STAMP:
STAMP = On
STAMP:
OFF
Basic Operations
ON
NOTE
1. When you store a document in memory, the Verification Stamp will stamp on the document if it
is successfully stored in memory. In this case the Verification Stamp is not a confirmation that
the document was successfully transmitted. If you wish to disable the use of the Verification
Stamp when storing document in memory, change the setting of Fax Parameter No. 28. (See
page 37)
2. To change the preset Verification Stamp position, change the setting of Fax Parameter No. 04.
(See page 36)
43
Basic Transmission Settings
Communication Journal (COMM. JOURNAL)
A Communication Journal lets you verify if the transmission was successful. You can select the condition to
print out the Communication Journal as follows.
When you set COMM. JOURNAL = OFF
:
a Communication Journal will not be printed out.
When you set COMM. JOURNAL = ON
:
a Communication Journal is printed out automatically after every
communication.
When you set COMM. JOURNAL = INC.
:
a Communication Journal is printed out automatically only if the
communication has failed.
1
8
2
SELECT MODE
(1-9)
ENTER NO. OR ∨ ∧
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
1
3
COMM. JOURNAL=OFF
1:OFF 2:ON 3:INC
1
for “OFF”.
or
or
COMM. JOURNAL=ON
1:OFF 2:ON 3:INC
2
for “ON” (Always print out).
or
or
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
3
for “INCOMPLETE” only.
4
NOTE
44
1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12.
(See page 36)
Sending Documents
General Description
You can choose either Memory or Direct Transmission.
Use Memory Transmission if:
• You want to send the document to multiple stations.
• You have to retrieve the document immediately.
• You want to take advantage of Dual Operation design.
Use Direct Transmission if:
• The memory is full.
• You want to send the document immediately.
Basic Operations
Use Voice Mode Transmit if:
• You want to send the document after talking with the other party.
• You want to send the document after listening to a voice prompting.
45
Sending Documents
Memory Transmission
Your machine quickly stores the document into the machine's memory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.
2
1
Store document
in memory
Transmit
3
Destination A
Receive
A
A
Destination B
A
NOTE
1. The File Number of the document being stored is shown at the upper right corner of the display
while storing the document. It is also printed on the Communication Journal (COMM.
JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on
the lower right corner of the display after each page is stored.
* STORE *
NO.003
PAGES=002 10%
* STORE * COMPLETED
TOTAL PAGES=005 30%
2. If memory overflow occurs while storing documents, the remaining documents on the ADF will
be ejected. The machine prompts you whether to transmit the successfully stored documents
or to cancel the transmission. Press 1 to cancel or press 2 to transmit.
MEMORY OVERFLOW
INFO. CODE=870
See the Specifications on page 144 for the image memory capacity.
If no action is taken within 10 seconds, the machine will start transmitting the stored
documents.
15 PAGES COMPLETED
DELETE? 1:YES 2:NO
3. An Information Code will be displayed if the transmission has failed or no answer at the
receiving side after the last automatic redial.
The document stored for this transmission will be erased from the memory automatically and
the information code is printed for the transmission on the Communication Journal (COMM.
JOURNAL).
46
Sending Documents
Memory Transmission
If you need to retain the incomplete documents even after the last redial, change Fax
Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 37) To retry the
incomplete documents, refer to page 90.
INCOMPLETE
INFO. CODE=XXX
4. To stop the transmission, press
The display shows:
STOP .
Press 1 to stop the transmission. The document you stored will be erased automatically.
If you do not want to erase the documents, change the setting of Fax Parameter No. 31 (INC.
FILE SAVE) to "Valid" in advance. (See page 37)
Then the following display will appear and you can select whether to save the file as an
incomplete file for editing and retry, or delete the file manually.
SAVE AS INCOMP.FILE?
1:YES 2:NO
5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a
transmission, press 1 when the display shows:
PRINT COMM. JOURNAL?
1:YES 2:NO
6. If the file memory capacity reaches 10 files and you try to store another file, the following
display appears and the machine will not accept additional files until a file is completed and
becomes available.
FILE STORAGE IS FULL
PLEASE WAIT!
47
Basic Operations
COMMUNICATION STOP ?
1:YES 2:NO
Sending Documents
Memory Transmission
Manual Number Dialling
To dial the telephone number manually, follow the steps below.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
Enter a telephone number from the keypad.
(Up to 36 digits)
You can also designate more that one destination.
TEL. NO.
5551234❚
Ex: 5 5 5 1 2 3 4
3
* STORE *
NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts dialling the telephone number immediately
after storing the first page. (See Note 3)
The remaining page(s) continue to store into memory.
NOTE
48
* DIALLING *
5551234
NO.002
1. If you need a special access number to get an outside line, dial it first then press PAUSE to
enter a pause (represented by a "-") before dialling the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling,
press
(represented by a"/"). The dialling method will be changed from Pulse to Tone after
dialling the digit "/".
Ex : 9 PAUSE * 5551234
3. This feature is called “Quick Memory Transmission”. If you wish to store all the document(s)
into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY
XMT) to “ Invalid”. (See page 39)
Sending Documents
Memory Transmission
One-Touch Dialling
One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 30.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
<01>(Station name)
5551234
3
* STORE *
NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts dialling the telephone number immediately
after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALLING * NO.002
(Station name)
Abbreviated Dialling
Abbreviated dialling is a speedy way to dial a frequently dialled telephone number by preprogramming the
telephone number into the built-in auto-dialler with a 3-digit abbreviated code. To program an abbreviated
dialling number, see page 31.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
Press
Ex:
ABBR then enter a 3-digit code.
0
1
0
3
* STORE *
NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts dialling the telephone number immediately
after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
NOTE
[010](Station name)
5553456
* DIALLING * NO.002
(Station name)
1. This feature is called “Quick Memory Transmission”. If you wish to store all the document(s)
into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY
XMT) to “ Invalid”. (See page 39)
49
Basic Operations
2
Press a One-Touch key.
Ex:
Sending Documents
Memory Transmission
Directory Search Dialling
Directory Search dialling allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialling numbers.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
3
ENTER LETTER(S)
❚
Enter the full station name or part of a station name by
using the Character keys.
ENTER LETTER(S)
PANA❚
Ex: P A N A for searching PANASONIC
4
[010] PANASONIC
5553456
or
repeatedly until the display shows the station name you
want to send to.
5
* STORE *
NO.002
PAGES=001 05%
The document is stored into memory with a file number.
Then starts dialling the telephone number immediately
after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
NOTE
50
* DIALLING *
PANASONIC
NO.002
1. This feature is called “Quick Memory Transmission”. If you wish to store all the document(s)
into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY
XMT) to “ Invalid”. (See page 39)
Sending Documents
Memory Transmission
Multi-Station Transmission (Broadcasting)
If you have to send the same document(s) to multiple stations, you can save time in feeding the
document(s) by using memory transmission. That is, you can store the document(s) into memory and then
send it to the station(s) automatically.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
• Manual Number Dialling, press
station is entered
(Up to 12 stations)
SET
after each
• Directory Search Dialling, press
station is entered
(For details, see pages 48 to 50.)
Ex:
SET
after each
0
1
0
<01>(Station name)
5551234
[010](Station name)
5553456
2 STN(S) ARE SET
ADD MORE OR START
• If you want to confirm the number of stations you have
entered, press
SET
.
3
* STORE *
NO.001
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005
25%
The document is stored into memory with a file number.
Then starts dialling the telephone numbers in sequence.
NOTE
* DIALLING * NO.001
(Station name)
1. You can review the stations you entered in step 3 before storing your document into memory
by pressing
or
. Press CLEAR to clear an entered station or group shown on the
display if needed.
2. The “Quick Memory Transmission” is disabled if multiple stations are set.
51
Basic Operations
2
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
Sending Documents
Direct Transmission
If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.
Manual Number Dialling (Direct Transmission)
To dial the telephone number manually, follow the steps below.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
3
4
5
MEMORY XMT=ON
1:OFF 2:ON
8
9
ENTER STATION
00%
1
Enter a telephone number from the keypad.
Ex: 5 5 5 1 2 3 4
PRESS START TO DIAL
5551234❚
* DIALLING *
5551234
Your machine starts to dial the telephone number.
NOTE
1. If you need a special access number to get an outside line, dial it first then press PAUSE to
enter a pause (represented by a "-") before dialling the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling,
press
(represented by a"/"). The dialling method will be changed from Pulse to Tone after
dialling the digit "/".
Ex : 9 PAUSE * 5551234
3. To stop the transmission, press
The display shows:
STOP .
COMMUNICATION STOP ?
1:YES 2:NO
Press 1 to stop the transmission. The Communication Journal will not print out regardless of
the printout mode setting of the Communication Journal.
52
Sending Documents
Direct Transmission
One-Touch Dialling (Direct Transmission)
One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 30.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
4
8
9
ENTER STATION
00%
1
Press a One-Touch key.
Ex:
<01>(Station name)
5551234
The display will show the One-Touch number and station
name. The full number (e.g. 5551234) will then be dialled.
* DIALLING *
(Station name)
53
Basic Operations
3
MEMORY XMT=ON
1:OFF 2:ON
Sending Documents
Direct Transmission
Abbreviated Dialling (Direct Transmission)
Abbreviated dialling is a speedy way to dial a frequently dialled telephone number by preprogramming the
telephone number into the built-in auto-dialler with a 3-digit abbreviated code. To program an abbreviated
dialling number, see page 31.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
3
4
MEMORY XMT=ON
1:OFF 2:ON
8
9
ENTER STATION
00%
1
Press
Ex:
ABBR and a 3-digit code.
0
1
0
The display will show the ABBR number and station
name.
The full number (e.g. 5553456) will then be dialled.
54
[010](Station name)
5553456
* DIALLING *
(Station name)
Sending Documents
Direct Transmission
Directory Search Dialling (Direct Transmission)
Directory Search dialling allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialling numbers.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
8
9
ENTER STATION
00%
1
4
5
ENTER LETTER(S)
❚
Enter the full station name or part of a station name by
using the Character keys. (See page 12)
ENTER LETTER(S)
PANA❚
Ex: P A N A for searching PANASONIC
6
[010] PANASONIC
5553456
or
repeatedly until the display shows the station name you
want to send to.
7
* DIALLING *
PANASONIC
The full number (e.g. 5553456) will be dialled.
55
Basic Operations
3
MEMORY XMT=ON
1:OFF 2:ON
Sending Documents
Voice Mode Transmission
If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine
requires an optional fax handset or an external telephone.
Off-Hook Dialling
For Off-Hook Dialling, follow the steps below.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
3
Lift the fax handset or the external telephone and dial the
telephone number from the keypad.
Ex: 5 5 5 1 2 3 4
* PHONE OFF HOOK *
* DIALLING *
5551234❚
When you hear the voice of the other party, tell the other
party to prepare to receive a document.
ON LINE * XMT *
Then, when you hear a beep,
and hang up the handset.
NOTE
1. To stop the transmission, press
The display shows:
STOP .
COMMUNICATION STOP ?
1:YES 2:NO
Press 1 to stop the transmission. The Communication Journal will not print out regardless of
the printout mode setting of the Communication Journal.
2. For some countries, the handset may not be available because of the country’s regulation or
specification.
56
Sending Documents
Voice Mode Transmission
On-Hook Dialling
For On-Hook Dialling, follow the steps below.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
* MONITOR *
❚
You will hear dial tone through the monitor speaker.
NOTE
Ex: 5 5 5 1 2 3 4
When you hear a beep,
* DIALLING *
5551234❚
Basic Operations
3
4
Dial the telephone number from the keypad.
ON LINE * XMT *
1. If you need a special access number to get an outside line, dial it first then press PAUSE to
enter a pause (represented by a "-") before dialling the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling,
press
(represented by a"/"). The dialling method will be changed from Pulse to Tone after
dialling the digit "/".
Ex : 9 PAUSE * 5551234
57
Sending Documents
Transmission Reservation
You can do the following while sending a document from memory or receiving a document.
• Reserve the next transmission into memory. (Up to 10 different files)
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-tasking)
If your machine is on-line, busy transmitting from memory, receiving or printing received documents, you
can reserve a transmission by the following procedure.
1
Your machine is on-line, the ON LINE lamp is blinking or
printing received documents.
ON LINE
* PC MODE *
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * PRT MODE *
ON LINE * RCV *
ID:(Identification)
* PRINTING *
PC DATA
* PRINTING *
MEMORY RCV’D DOC
2
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
3
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press
station is entered
(Up to 12 stations)
• Directory Search Dialling, press
station is entered
(For details, see pages 48 to 50.)
Ex:
0
1
SET
SET
after each
after each
0
<01>(Station name)
5551234
[010](Station name)
5553456
• If you want to confirm the number of stations you have
entered, press
SET
.
4
* STORE *
NO.005
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005
25%
Your machine will store the document(s) into memory.
NOTE
58
1. To cancel the memory transmission reservation, see page 87.
Sending Documents
Transmission Reservation
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately
after the current communication is finished.
Note that you cannot send documents to multiple stations.
To reserve your machine for sending the urgent documents
Your machine is on-line, the ON LINE lamp is blinking or
printing received documents.
* PC MODE *
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * PRT MODE *
ON LINE * RCV *
ID:(Identification)
* PRINTING *
PC DATA
* PRINTING *
MEMORY RCV’D DOC
ON LINE
2
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
3
4
5
MEMORY XMT=ON
1:OFF 2:ON
8
9
ENTER STATION
00%
1
Dial by using any one of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling and press START
• Directory Search Dialling and press START
(For details, see pages 52 to 55.)
Ex:
<01>(Station name)
5551234
You can reserve sending an urgent document to a
single station only.
A message “DIRECT XMT RESERVED” will be
shown on the display.
59
Basic Operations
1
Sending Documents
Transmission Reservation
To cancel the direct transmission reservation
1
2
3
60
Make sure the document is on the ADF.
DIRECT XMT RESERVED
<01>(Station name)
CANCEL XMT RESERVE ?
1:YES 2:NO
1
and then remove the document from ADF.
Sending Documents
Redialling
Automatic Redialling
If a busy line is detected, the machine will redial the number up to 3 times at 3 minutes WAIT TO DIAL NO.001
interval. During that time, a message will appear as shown to the right.
<01>(Station name)
A file number is shown in the upper right hand corner of the display if it is a memory
transmission file.
Manual Redialling
You can also redial the last dialled number manually by pressing REDIAL key.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
TEL. NO.
5551234
3
* STORE *
NO.002
PAGES=001 01%
* DIALLING *
5551234
NO.002
The document is stored into memory with a file number.
Then dials the last dialled number.
To redial the last dialled number through ADF
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
3
MEMORY XMT=ON
1:OFF 2:ON
8
9
ENTER STATION
00%
1
4
PRESS START TO DIAL
5551234
* DIALLING *
5551234
Your machine starts to dial the last dialled number.
61
Basic Operations
To redial the last dialled number through memory
Receiving Documents
Reception Modes
You can select one of the four modes as shown below.
Conditions
You normally receive
only voice calls.
Suggested Reception Mode
Telephone Mode
You can answer the incoming call via an External
Telephone (Optional). If you receive a fax calling
signal, simply press START to receive manually.
Settings
Fax Parameter No. 17 set to 1:
Tel
12-NOV-2002 15:00
RCV MODE=TEL
00%
(See page 63)
You receive both voice
and fax calls.
Fax / Tel Auto Switching Mode
Fax Parameter No. 17 set to 3:
Fax / Tel SW.
Unit will answer the incoming call then
12-NOV-2002 15:00
distinguishes whether it is voice or fax call. If it is a
RCV MODE=FAX/TEL 00%
fax call, the unit will receive automatically. if it is a
voice call, the unit will signal (ring) through the
speaker for your attention. (See page 64)
Fax Mode
Fax Parameter No. 17 set to 2:
Fax
Unit will receive the document automatically. All
12-NOV-2002 15:00
incoming calls (including a voice call) are
00%
answered by the fax machine. (See page 65)
You normally receive
fax calls only.
You receive both voice
and fax calls and a
Telephone Answering
Machine (TAM) is
connected.
TAM Interface Mode
The TAM answers the incoming call. During that
time, the unit also monitors whether it is a voice
call, the TAM continues to operate. If it is a fax
call, the unit will automatically switch the line to
the Fax and begin receiving document.
Fax Parameter No. 17 set to 4:
TAM / FAX.
12-NOV-2002 15:00
RCV MODE=TAM/FAX 00%
(See page 66)
NOTE
62
1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some
of the features may not be compatible with your fax machine operating in the TAM Interface
mode.
2. If you are using the "Distinctive Ring Service" provided by your local telephone company,
please note that the ring pattern for your fax number must match with the setting of Fax
Parameter No. 30 (DRD SERVICE). (See page 37)
If the setting does not match with the ring pattern, your machine will not receive a document
automatically and the telephone will continue to ring.
Furthermore, if your TAM does not support the "Distinctive Ring Detector" service, it may not
function properly in TAM Interface.
Receiving Documents
Telephone Mode
When your machine is set to this mode, your machine will not receive documents automatically. If you
receive a fax call, follow the procedure below to receive documents manually.
Setting the Telephone Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 1: Tel.
(See page 36)
Operation of Telephone Mode
2
3a
3b
When your telephone rings, lift the handset of the External
Telephone.
If you hear a beep from the phone, it means someone
wants to send a fax. Or, if the caller answers and says he/
she wants to send a fax, then...
Basic Operations
1
Remove any document from the ADF.
If you answered the call using the External Telephone,
If you answered the call on an Extension phone,
or
within 1 second from the telephone key pad. (See Note 1)
Your machine will be activated remotely.
4
NOTE
Hang up the phone.
1. This procedure is called "REMOTE RCV" and will only work on a touch tone phone. If your
extension phone is not a touch tone phone, press START on the control panel of your fax
machine.
63
Receiving Documents
Fax / Tel Auto Switching Mode
When your machine is set to this mode, your machine will switch to document reception or voice
communication automatically.
Setting the Fax / Tel Auto Switching Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 3: Fax / Tel SW.
(See page 36)
Operation of Fax / Tel Auto Switching Mode
If it is a Fax call,
1
2
Your machine will answer the call when a call is received,
then distinguish whether it is a voice or fax call.
Your machine begins to receive the documents.
If it is a Voice call,
1
2
3
4
NOTE
64
Your machine will answer the call when a call is received,
then distinguish whether it is a voice or fax call.
Your machine begins to signal (ringing) through the
machine's speaker for your attention. (See Note 1)
Lift the handset of the External Telephone and press
STOP .
Begin the conversation.
1. The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL
TIMER) (See page 37).
2. To adjust the Ringer Volume refer to page 25.
Receiving Documents
Fax Mode
When your machine is set to this mode, it will immediately begin to receive documents automatically when a
call is received.
Setting the Fax Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 2: Fax.
(See page 36)
Operation of Fax Mode
Basic Operations
Your machine will begin receiving automatically when a fax call is received.
65
Receiving Documents
TAM (Telephone Answering Machine) Interface Mode
Your machine is equipped with a unique feature called TAM Interface which enables it to automatically
switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your
machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible
with this machine. Answering Services (Voice Mail) provided by your Local Phone company are not
compatible with this feature. For the operation of your TAM, please refer to the User's Guide of the TAM.
Installing your TAM
1
2
3
4
66
1. Remove the telephone line cable of your
TAM from the wall jack.
2. Plug the telephone line cable of your
TAM into the TEL jack on the rear of the
fax machine as shown.
Note: The connecting method for TAM
may differ depending on the each
country regulation.
Please follow appropriate method
for your country above methods. For
details, please ask to your local
Panasonic dealer.
Receiving Documents
TAM (Telephone Answering Machine) Interface Mode
Setting the TAM Interface Mode
1
Change Fax Parameter No. 17 (RECEIVE MODE) to 4: TAM / FAX.
(See page 36)
Operation of TAM Interface Mode
If it is a Fax call,
2
Basic Operations
1
When your TAM and Fax receives an incoming call, the
TAM always answers the call first and then the TAM plays
the OGM (Outgoing Message) recorded in your TAM to
the calling station. During the time the TAM is answering
the call, your fax machine will be monitoring the line to
distinguish whether it is a voice or fax call.
Your machine will switch the line to the fax and then begin
to receive the documents immediately from the calling
station.
If it is a Voice call,
1
2
When your TAM and Fax receives an incoming call, the
TAM always answers the call first and then the TAM plays
the OGM (Outgoing Message) recorded in your TAM to
the calling station. During the time the TAM is answering
the call, your fax machine will be monitoring the line to
distinguish whether it is a voice or fax call.
Your TAM continues to record a message (ICM) after playing the
OGM.
Sample of OGM
Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if
you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start
your machine. Thank you for calling.
Silent Detection Mode
Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax
signal (short beep) and prevents your TAM from recording blank (long silence) incoming message.
To activate this feature,
1. Change Fax Parameter No. 20 (SILENT DET.) to 2 : Valid. (See page 37)
2. Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM
LENGTH). (See page 37)
[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]
67
Receiving Documents
Print Reduction
This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents
sent to you by the other parties cannot be printed within a single page. When this occurs, the document will
be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the most
appropriate setting from the selections described below.
1. Automatic Reduction
Each page of a received document is first stored in memory. Based on the document length, your
machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire
document on a single page. If the received document is extremely long (over 39% longer than the
recording paper), the document will be divided into separate pages and print without reduction.
2. Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive
will be reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Set Fax Parameters as shown below. PRINT REDUCTION
1. To set Automatic Reduction mode.
1) No. 24 Print Reduction set to “Auto”.
2. To set Fixed Reduction mode.
1) No. 24 Print Reduction set to “Fixed”.
2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
Ex: A4 to A4 - 96%
A4 to Letter - 90%
Letter to Letter - 96%
Legal to Letter - 75%
NOTE
68
1. If the sending side is set to print the header on the outside of the copy area, more reduction
ratio will be required.
Receiving Documents
Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be
divided into separate pages. When printing on separate pages, the bottom 10 mm of first page will be
overlapped on top of the next page.
Received Document
Basic Operations
Transmitted Document
Overlap print.
10 mm (0.4 in)
The receiving document is divided
into two sheets with overlap printing.
NOTE
1. If the reduction method is set to the Automatic Reduction mode, the document is printed out
with no reduction when printing out separate pages. If the reduction method is set to Fixed
Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.
(See page 37)
69
Receiving Documents
Substitute Memory Reception
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically
starts receiving documents into its image data memory. Stored documents are printed automatically after
replacing the recording paper or the toner cartridge. (See Note 1 and 2)
1
When the machine finishes the memory reception and
there is no recording paper or toner, an Information Code
appears on the display.
NO RECORDING PAPER
INFO. CODE=010
OUT OF TONER
INFO. CODE=041
2
Install the recording paper (See page 18) or replace the
toner cartridge (See page 16).
* PRINTING *
MEMORY RCV’D DOC
The machine will automatically start printing the document
stored in the memory.
Print Collation Mode
The printing mechanism of the UF-580/590 is a Reverse Order Stacking construction. The UF-580/590 has
a Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is
enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking.
The requirements for the Print Collation Mode to be active are; 1) Fax Parameter No. 65 PRINT
COLLATION set to “Valid”, and 2) enough remaining memory.
The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements
is not met.
To use this function, we recommend installing an Optional Flash Memory Card. See page 146 (Options and
Supplies).
Sending Document Order
Stacking Document Order
Correct Order Stacking
(Collation Mode)
1
1
2
NOTE
70
3
2
3
Reverse Order Stacking
(Non-Collation Mode)
2
3
1
1. If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed out.
2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter
No. 22 to "Invalid". (See page 37)
Making Copies
Your machine has a copy function which can make single or multiple copies.
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
Enter the number of copies.
Ex: 1 0
COPY
NO. OF COPY=10
* STORE *
NO.005
PAGES=001 01%
* COPY *
NO. OF COPY=01/10
The machine stores the document, then prints the copies.
NOTE
1. The copy will be reduced automatically depending on the length of the original document. If
you wish to be prompted for the reduction ratio when making copies, change the setting of Fax
Parameter No. 32 (COPY REDUCTION) to "Manual". (See page 37)
If Copy Reduction is set to Manual, press
and
to set the zoom ratio in 1% steps. (100%
to 70%)
2. If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction
ratio is set to 100% in order to fit the data on one page.
3. You can change the Contrast and Resolution without Standard Resolution in Copy Mode.
71
Basic Operations
3
4
COPY
NO. OF COPY=1
Advanced Features
Timer Controlled Communications
General Description
You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10
built-in timers can be set for deferred transmission and deferred polling.
Deferred Transmission
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
3
4
5
DEFERRED COMM. (1-2)
ENTER NO. OR ∨ ∧
1
DEFERRED XMT
START TIME
1
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex: 2 3 3 0 (11:30 p.m.) and
ENTER STATION(S)
THEN PRESS START
SET
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press
station is entered
(Up to 12 stations)
SET
after each
• Directory Search Dialling, press
station is entered
(For details, see pages 48 to 50.)
Ex:
SET
after each
6
<01>(Station name)
5551234
* STORE *
NO.002
PAGES=001 05%
to store documents into the memory.
NOTE
❚ :
* STORE * COMPLETED
TOTAL PAGES=005 30%
1. If you enter a wrong number in Step 4, press CLEAR then re-enter the right number.
2. To change or cancel the Deferred Communication settings, see page 85 and 87.
3. When you reserve a deferred transmission without storing a document into memory, the
following message will be shown on the display after pressing START in the last step.
DEF DIRECT XMT RSV’D
<01>(Station name)
72
Timer Controlled Communications
Deferred Polling
1
3
4
5
6
NOTE
1
DEFERRED POLLING
❚ :
START TIME
2
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex: 0 3 3 0 (3:30 a.m.) and
DEFERRED POLLING
PASSWORD=❚❚❚❚
SET
Enter a 4-digit polling password.
Ex: 9 8 7 6 and
ENTER STATION(S)
THEN PRESS START
SET
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press
station is entered
(Up to 12 stations)
SET
after each
• Directory Search Dialling, press
station is entered
(For details, see pages 48 to 50.)
Ex:
SET
after each
Advanced
Features
2
DEFERRED COMM. (1-2)
ENTER NO. OR ∨ ∧
<01>(Station name)
5551234
* STORE *
NO.001
1. If you enter a wrong number in Step 3, press CLEAR , then re-enter the right number.
2. To change or cancel the Deferred Communication settings, see page 85 and 87.
73
Polling
General Description
Polling means calling other station(s) to retrieve a document. The other station must know in advance that
you will call and must have a document set on the ADF or stored in the memory. You may need to set a
polling password, shared by the other station, to ensure security.
Setting the Polling Password
If the polling password does not match with the polled station, your polling request will be refused
automatically.
To set the polling password, follow the steps below.
1
2
3
4
5
NOTE
74
7
SET MODE
(1-8)
ENTER NO. OR ∨ ∧
FAX PARAMETER(01-99)
NO.=❚
4
26 POLLING PASSWORD
❚❚❚❚
2
6
Enter a 4-digit polling password.
Ex: 1 2 3 4
26 POLLING PASSWORD
1234
1. Polling might not function with all fax machines. We suggest you attempt a trial polling before
you actually poll important documents.
2. If a password is not set in the polled station, you may poll the other station even though your
machine has a password.
Polling
Preparing to be Polled
In order to let other stations poll your machine, you must prepare your machine with a document stored in
memory. Be sure to set the polling password before storing the document into memory. After being polled,
the documents stored in the memory will be erased automatically. To retain the documents in memory so
that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".
1
ENTER STATION(S)
THEN PRESS START 00%
Set document(s) face down.
2
4
5
POLLED
PASSWORD=1234
2
Enter a 4-digit polling password. (See Note 3)
Ex: 4 3 2 1
POLLED
PASSWORD=4321
* STORE *
NO.015
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGES=005 24%
The document(s) will be stored into memory.
NOTE
1. You can still send or receive documents even when set to be polled.
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same
polled file, see page 89.
3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the
display.
You can still change the password temporarily by overwriting it with a new one.
75
Advanced
Features
3
3
POLLING
NO.=❚
1:POLLING 2:POLLED
Polling
To Poll Documents from Another Station
The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling
password before polling. (See page 74)
1
2
3
4
5
6
NOTE
76
POLLING
NO.=❚
1:POLLING 2:POLLED
3
POLLING
PASSWORD=1234
1
Enter a 4-digit polling password. (See Note 2)
POLLING
PASSWORD=1111
Ex: 1 1 1 1
ENTER STATION(S)
THEN PRESS START
Dial by any combination of the following methods:
• One-Touch Dialling
• Abbreviated Dialling
• Manual Number Dialling, press
station is entered
(Up to 12 stations)
SET
• Directory Search Dialling, press
station is entered
(For details, see pages 48 to 50.)
Ex:
SET
after each
after each
<01>(Station name)
5551234
* STORE *
NO.001
1. You can review the entered stations in step 5 by pressing
or
key, press CLEAR to
erase the displayed station or group as needed.
2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the
display.
You can still change the password temporarily by overwriting it with a new one.
Program Keys
General Description
Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll
the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations
to be polled, a deferred transmission or polling sequence or an additional One-Touch key.
Setting for Group Dialling
To set a Program Key for Group Dialling
1
3
4
5
7
3
PROGRAM[P ]
PRESS PROGRAM KEY
1
Ex:
PROGRAM[P1]
ENTER NAME
Enter the station name (up to 15 characters) by using the
Character keys. (See page 12)
ENTER STATION(S)
THEN PRESS START
Ex: PROG.A and
NAME
Advanced
Features
2
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
SET
Enter the station numbers by using One-Touch Key or
ABBR and 3-digit code.
Ex:
and
0
1
0
You may use the
or
keys to review the entered
station(s) before going to next step. If you find an error,
<01>(Station name)
5551234
[010](Station name)
5553456
press CLEAR to erase the displayed station.
6
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
STOP .
77
Program Keys
Setting for Deferred Transmission
To set a Program Key for deferred transmission
1
2
3
4
PROGRAM
(1-4)
ENTER NO. OR ∨ ∧
7
PROGRAM[P ]
PRESS PROGRAM KEY
2
Ex:
PROGRAM[P1]
ENTER NAME
Enter the station name (up to 15 characters) by using the
Character keys. (See page 12)
PROGRAM[P1]
PRESS FUNCTION KEY
Ex: PROG.A and
5
6
7
3
SET
DEFERRED XMT
START TIME
1
❚ :
1
Enter the starting time using 4 digits.
Ex: 2 3 3 0 (11:30 p.m.) and
ENTER STATION(S)
THEN PRESS START
SET
Enter the station by any combination of the following
methods:
• One-Touch Dialling
• Abbreviated Dialling
• Directory Search Dialling, press
station is entered
(For details, see pages 48 to 50.)
Ex:
SET
after each
8
<01>(Station name)
5551234
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
STOP .
78
NAME
Program Keys
Setting for Deferred Polling
To set a Program Key for deferred polling
1
3
4
7
PROGRAM[P ]
PRESS PROGRAM KEY
2
Ex:
PROGRAM[P1]
ENTER NAME
Enter the station name (up to 15 characters) by using the
Character keys. (See page 12)
PROGRAM[P1]
PRESS FUNCTION KEY
Ex: PROG.A and
5
6
7
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