Panasonic | KXFC228FX | Operating instructions | Panasonic KXFC228FX Operating Instructions

FC228FX-PFQX2496ZA-en.PDF Page 1 Monday, June 19, 2006 5:37 PM
Operating Instructions
Compact Plain Paper Fax with DECT
Model No.
Please read these operating instructions
before using the unit and save for future
reference.
Charge the battery for about 7 hours
before initial use.
This unit is compatible with Caller ID and
SMS. To use these features, you must
subscribe to the appropriate service of
your service provider.
KX-FC228FX
FC228FX-PFQX2496ZA-en.book Page 2 Monday, June 19, 2006 5:37 PM
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion when
disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE)
Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available for download
by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
2
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Important Information
Important
Safety
Instructions
Information
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this
unit.
3. Unplug this unit from power outlets before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are
provided for ventilation and protection against
overheating. Never place the unit near radiators, or in
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a
grounded plug. If you do not have this type of outlet,
please have one installed. Do not defeat this safety
feature by tampering with the plug.
9. Do not place objects on the power cord. Install the
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords.
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This
may result in the risk of fire or electric shock. Never
spill any liquid on the unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorised
service centre when service is required. Opening or
removing covers may expose you to dangerous
voltages or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorised service centre when the
following conditions occur:
A. When the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
operating instructions. Adjust only controls
covered by the operating instructions. Improper
adjustment may require extensive work by an
authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a lightning
storm.
L Never install telephone jacks in wet locations unless
the jack is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying telephone
lines.
L Do not touch the plug with wet hands.
L This unit should not be used near
emergency/intensive care medical equipment and
should not be used by people with pacemakers.
Battery
To reduce the risk of fire or injury to persons, read and
follow these instructions.
L Use only the battery(ies) specified.
L Do not mix old and new batteries.
L Do not dispose of the battery(ies) in a fire. They may
explode. Check with local waste management codes
for special disposal instructions.
L Do not open or mutilate the battery(ies). Released
electrolyte is corrosive and may cause burns or injury
to the eyes or skin. The electrolyte may be toxic if
swallowed.
L Exercise care when handling the battery(ies). Do not
allow conductive materials such as rings, bracelets
or keys to touch the battery(ies), otherwise a short
circuit may cause the battery(ies) and/or the
conductive material to overheat and cause burns.
L Charge the battery(ies) provided with or identified for
use with this product only in accordance with the
instructions and limitations specified in this manual.
L Only use the included base unit (or charger) to
charge the battery(ies). Do not tamper with the base
unit (or charger). Failure to follow these instructions
may cause the battery(ies) to swell or explode.
L Only use rechargeable battery(ies). If you install nonrechargeable battery(ies) and start charging them,
the battery(ies) may leak electrolyte.
WARNING:
L To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits smoke,
an abnormal smell or makes unusual noise. These
conditions can cause fire or electric shock. Confirm
that smoke has stopped and contact an authorised
service centre.
3
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Important Information
Information on Disposal for Users
of Waste Electrical & Electronic
Equipment (private households)
This symbol on the products and/or accompanying
documents means that used electrical and electronic
products should not be mixed with general household
waste.
For proper treatment, recovery and recycling, please
take these products to designated collection points,
where they will be accepted on a free of charge basis.
Alternatively, in some countries you may be able to
return your products to your local retailer upon the
purchase of an equivalent new product.
Disposing of this product correctly will help to save
valuable resources and prevent any potential negative
effects on human health and the environment which
could otherwise arise from inappropriate waste
handling. Please contact your local authority for further
details of your nearest designated collection point.
Penalties may be applicable for incorrect disposal of this
waste, in accordance with national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or supplier for
further information.
Information on Disposal in other Countries outside
the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please contact your
local authorities or dealer and ask for the correct method
of disposal.
For Best Performance
Location and noise
The base unit and cordless handset use radio waves to
communicate with each other. For maximum distance
and noise-free operation, we recommend the following:
L Placing the unit away from electrical appliances such
as a TV, personal computer or another cordless
phone.
L Placing the unit in a HIGH and CENTRAL location
with no obstructions such as walls.
L Raising the antenna vertically.
4
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
FC228FX-PFQX2496ZA-en.book Page 5 Monday, June 19, 2006 5:37 PM
Table of Contents
1. Introduction and Installation
1. Table of Contents
Accessories
1.1
1.2
Included accessories..................................... 7
Accessory information ................................... 7
Finding the Controls
1.3
1.4
1.5
1.6
Button descriptions of the base unit .............. 8
Button descriptions of the cordless handset.. 9
Display descriptions of the cordless handset 9
Overview ..................................................... 10
Installation
1.7
1.8
1.9
1.10
1.11
Ink film ......................................................... 11
Paper tray .................................................... 12
Paper support.............................................. 12
Recording paper.......................................... 13
Battery installation / replacement ................ 13
4. Fax
Sending Faxes
4.1
4.2
4.3
4.4
Receiving Faxes
4.5
4.6
4.7
4.8
4.9
2. Preparation
Connections and Setup
2.1
2.2
2.3
Connections ................................................ 14
Battery charge............................................. 15
Turning the cordless handset power ON/OFF .
15
Volume
2.4
2.5
Adjusting cordless handset volume ............. 16
Adjusting base unit volume.......................... 16
Initial Programming
2.6
2.7
2.8
Date and time .............................................. 17
Your logo...................................................... 18
Your fax number .......................................... 18
3. Telephone
Making phone calls...................................... 19
Answering phone calls................................. 20
Automatic Dialling
3.3
3.4
3.5
3.6
Cordless handset phonebook...................... 20
Chain dial (Cordless handset only) ............. 21
Base unit phonebook................................... 21
One touch dial (Base unit only) ................... 22
Caller ID
3.7
3.8
3.9
Caller ID service .......................................... 23
Viewing and calling back ............................. 23
Editing a caller’s telephone number before
calling back.................................................. 24
3.10 Erasing caller information............................ 24
3.11 Storing caller information into the phonebook .
24
SMS (Short Message Service)
3.12
3.13
3.14
3.15
3.16
3.17
Using SMS (Short Message Service).......... 25
Turning SMS on/off...................................... 25
Storing SMS message centre numbers....... 25
Sending a message..................................... 25
Receiving a message .................................. 26
Guide to SMS settings................................. 26
Selecting the way to use your fax machine ..30
Receiving a fax manually – Auto answer OFF .
31
Receiving a fax automatically – Auto answer
ON................................................................33
Receive polling (retrieving a fax placed on
another fax machine) ...................................34
Junk fax prohibitor (preventing fax reception
from undesired callers).................................34
5. Copy
Copying
5.1
Making a copy ..............................................35
6. Answering Machine
Greeting
6.1
Recording your greeting message ...............37
Incoming Messages
6.2
Listening to recorded messages ..................38
Memo Message
6.3
Leaving a message for others or yourself ....38
Remote Operation
6.4
Making and Answering Calls
3.1
3.2
Sending a fax manually................................27
Document requirements...............................28
Sending a fax using the phonebook and one
touch dial......................................................28
Broadcast transmission................................29
6.5
Using the answering machine with the cordless
handset ........................................................39
Operating from a remote location.................40
7. Programmable Features
Base Unit
7.1
Base unit programming ................................42
Cordless Handset
7.2
Cordless handset programming ...................49
8. Multi-unit Operation
Additional Units
8.1
8.2
Operating additional units ............................52
Registering a cordless handset to a base unit .
52
Other Features
8.3
8.4
8.5
Intercom .......................................................52
Transferring a call/conference ......................53
Copying phonebook items............................53
9. Useful Information
Useful Information
9.1
Character entry ............................................55
5
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Table of Contents
10.Help
Error Messages
10.1 Error messages – Reports .......................... 57
10.2 Error messages – Display ........................... 58
Troubleshooting
10.3 When a function does not work, check here 60
11.Maintenance
Jams
11.1 Recording paper jams ................................. 67
11.2 Document jams ........................................... 68
Cleaning
11.3 Document feeder/recording paper feeder/
scanner glass cleaning................................ 69
11.4 Thermal head cleaning................................ 70
12.General Information
Printed Reports
12.1 Reference lists and reports (Base unit only) 71
Specifications
12.2 Specifications .............................................. 71
13.Index
13.1 Index........................................................... 73
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1. Introduction and Installation
1 Introduction and Installation
Accessories
1.1 Included accessories
1.2 Accessory information
1 Telephone line cord
Additional/replacement accessories
– Replacement film*1 (Model No./Part No. KXFA52E): 30 m × 2 rolls (Each roll will print about 90
A4-sized pages.)
– Rechargeable batteries*2 (Model No./Part No.
P03P): 2 rechargeable nickel metal hydride (Ni-MH)
batteries, AAA (R03) size
– Additional digital cordless handset (Model
No./Part No. KX-TGA711FX)
– Belt clip (Model No./Part No. KX-TCA718EX)
– DECT repeater (Model No./Part No. KX-A272)
*1 To ensure the unit operates properly, we
recommend using the Panasonic replacement
film. The ink film is not reusable. Do not
rewind and use the ink film again.
*2 Maximum capacity of 750mAh
2 Cordless handset
3 Rechargeable batteries 4 Paper tray
5 Paper support
6 Starter ink film
(10 metres long)
7 Operating instructions
Note:
L If any items are missing or damaged, contact the
place of purchase.
L Save the original carton and packing materials for
future shipping and transportation of the unit.
7
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1. Introduction and Installation
L To search for a stored item (page 21, page 28).
Finding the Controls
1.3 Button descriptions of the
base unit
A
BCDE F G
H IJ K
P {SET}
L To store a setting during programming.
Q {TONE}
L To change from pulse to tone temporarily during
dialling when your line has rotary pulse service.
You can also use tone dial service by changing
feature #13 on page 43.
R {MUTE}
L To mute your voice during a conversation. Press
again to resume the conversation.
S {SP-PHONE}
LMN
OP Q
RS T U
A {MIC} (Microphone)
L The built-in microphone.
B {GREETING REC}
L To record a greeting message (page 37).
C {GREETING CHECK}
L To check a greeting message (page 37).
D {MEMO}
L To record a memo message (page 38).
E {ERASE}
L To erase messages (page 37, 38).
F {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
31, 33).
G {PLAYBACK}
L To play messages (page 38).
H {REDIAL}{PAUSE}
L To redial the last number dialled from the base
unit.
L To insert a pause during dialling.
I {R}
L To access special telephone services or for
transferring extension calls.
L The recall/flash time can be changed (feature
#72 on page 47).
J {CALLER ID}
L To use Caller ID features (page 23).
K {STOP}
L To stop an operation or programming session.
L To erase a character/number (page 55). Press
and hold to erase all characters/numbers.
L {LOCATOR}{INTERCOM}
L To make/answer intercom calls (page 52).
L To page or locate a cordless handset (page 52).
M {PRINT REPORT}
L To print lists and reports for reference purposes
(page 71).
N {MENU}
L To start or exit programming.
O {PHONEBOOK}{VOLUME}
L To adjust volume (page 16).
8
L For speakerphone operation.
T {FAX START}
L To send or receive a fax.
U {COPY}
L To copy a document (page 35).
FC228FX-PFQX2496ZA-en.book Page 9 Monday, June 19, 2006 5:37 PM
1. Introduction and Installation
1.4 Button descriptions of the
cordless handset
1.5 Display descriptions of the
cordless handset
Display icons
A
B
C
G
H
Display
icon
Meaning
w
Within range of a base unit
L When flashing: Cordless handset
is searching for base unit (out of
range of base unit, cordless
handset is not registered to base
unit, no power on base unit)
L
Cordless handset is accessing base
unit (intercom, paging, changing
base unit settings, etc.)
k
Cordless handset is on an outside
call
u
Answering machine is ON (page 33)
5
Battery strength
“[2]”
Cordless handset number (standby
display setting, page 49)
F
New SMS message received*1 (page
26)
D
E
I
F
J
A {j/OK} (Menu/OK)
L To start programming.
L To accept the current selection.
B {k} (Phonebook)
L To open the cordless handset phonebook (page
20).
C {C} (Talk)
L To make/answer calls (page 19, 20).
D Navigator
L To adjust volume (page 16).
L To search for a stored item (page 20).
L To select features or feature settings during
programming.
L To navigate to the next operation.
L Line is being used by the base
unit or another cordless handset
L Answering machine is being used
by another cordless handset or
the base unit
E {s} (Speakerphone)
L For speakerphone operation.
F {R} (Recall)
L To access special telephone services or for
transferring extension calls.
L The recall/flash time can be changed (feature
#72 on page 47).
G {R} (Redial/Pause)
V^
Select the words in quotations shown
on the display (e.g., “Handset
Setup”) by pressing {^} or {V}
*1 SMS users only
L To redial one of the last 10 numbers dialled from
the cordless handset (page 19).
L To insert a pause during dialling.
H {ih} (Off/Power)
L To turn power ON/OFF (page 15).
L To hang up (page 19, 20).
L To stop an operation or programming.
I {C/T} (Clear/Mute)
L To mute your voice during a conversation. Press
again to resume the conversation.
L To erase a character/number (page 55). Press
and hold to erase all characters/numbers.
J {INT} (Intercom)
L To page or locate the base unit or another
cordless handset (page 52).
9
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1. Introduction and Installation
1.6.2 Cordless handset
1.6 Overview
1
1.6.1 Base unit
2
3
4 5 6
2
1
7
4
3
n
89 j
k
m
l
1 Document guides
2 Paper tray
3 Metal recording paper guide
4 Paper support
5 Recording paper exit
6 Recording paper entrance
7 Antenna
8 Microphone
9 Front cover
j Document entrance
k Document exit
l Speaker
m Green button (Back cover release button)
n Back cover
Removing the shipping tape
10
1 Charge indicator
Ringer indicator
Message indicator
2 Receiver
3 Microphone
4 Speaker
FC228FX-PFQX2496ZA-en.book Page 11 Monday, June 19, 2006 5:37 PM
1. Introduction and Installation
L Make sure the blue gear (2) and white gear (3)
are installed as shown.
Installation
1.7 Ink film
The included film roll is a starter ink film.
3
1 Open the front cover.
2
2 Release the back cover by pushing the green button
(1).
5 Turn the blue gear (4) in the direction of the arrow
until the ink film is tight (5) and at least one layer of
ink film is wrapped around the blue core (6).
1
4
3 Open the back cover.
4 Insert the blue gear of the ink film roll into the front
left slot of the unit (2) and the white gear of the ink
film roll into the rear left slot of the unit (3).
L The ink film is safe to touch and will not rub off on
your hands like carbon paper.
5
11
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1. Introduction and Installation
Correct
1.8 Paper tray
Pull up the metal recording paper guide (1), then install
the paper tray (2).
1 turn
Tight
6
2
Incorrect
No ink film is wrapped around the blue core.
1
Slack/Crease
Reverse
6 Close the back cover securely by pushing down on
L Make sure the arrows on the paper tray and the unit
match.
the dotted area at both ends (7).
7
1.9 Paper support
Hold open the paper support (1), then insert the ends
into the holes on the paper tray (2).
7 Close the front cover securely.
1
2
12
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1. Introduction and Installation
1.10 Recording paper
2
The unit can hold up to 20 sheets of 64 g/m to 80 g/m
paper.
Please refer to page 72 for more information on
recording paper.
2
1 Fan the paper to prevent paper jams.
1.11 Battery installation /
replacement
Important:
L Use only the included rechargeable batteries
noted on page 3, 7.
L When replacing batteries, we recommend using
the Panasonic rechargeable batteries noted on
page 3, 7.
L Wipe the battery ends (S, T) with a dry cloth.
L Install the batteries without touching the battery
ends (S, T) or the unit contacts.
1 Press the notch on the cordless handset cover firmly,
and slide the cover.
L When replacing batteries, remove the old
batteries positive (S) terminal first.
2 Insert the paper gently, print-side down (1).
L Do not force the paper into the paper tray.
2 Insert the batteries negative (T) terminal first. Close
the cordless handset cover.
1
L If the paper is not inserted correctly, remove all of
the installed paper, and re-install it gently.
Otherwise the paper may jam.
Correct
Slant
Note:
L Remove all of the installed paper before adding
paper.
13
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2. Preparation
L If you use the unit with a computer and your internet
provider instructs you to install a filter (3), please
connect the telephone line cord of the unit.
2 Preparationand Setup
Connections
2.1 Connections
Important:
L The unit will not function when there is a power
failure. To make calls in emergency situations,
you should connect a telephone that can
function during a power failure to the telephone
line.
2.1.1 Base unit
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to a power outlet (220 V – 240 V, 50/60
Hz).
2
1
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
L Be sure to use the telephone line cord included in
this unit.
L Do not extend the telephone line cord.
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
14
3
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2. Preparation
2.2 Battery charge
Place the cordless handset on the cradle of the base unit
for about 7 hours before initial use.
When charging, the battery strength icon is shown as
follows.
When the batteries are fully charged, 5 remains on
the display.
L The charge indicator (1) lights up when the cordless
handset is placed on the base unit.
2
1
Note:
L It is normal for batteries not to reach full capacity at
the initial charge. Maximum battery performance is
reached after a few complete cycles of
charge/discharge (use).
L Actual battery performance depends on a
combination of how often the cordless handset is in
use and how often it is not in use (standby).
L Battery operating time may be shortened over time
depending on usage conditions and ambient
temperature.
L Even after the cordless handset is fully charged, the
cordless handset can be left on the base unit without
any ill effect on the batteries.
L The battery strength may not be displayed correctly
after you replace the batteries. In this case, place the
cordless handset on the base unit and charge for at
least 7 hours.
2.3 Turning the cordless handset
power ON/OFF
Power ON
Press {ih} for about 1 second.
Power OFF
Press {ih} for about 2 seconds.
3
Note:
L To ensure the battery charges properly, clean the
charge contacts of the cordless handset (2) and the
charger (3) with a soft, dry cloth once a month.
Clean more often if the unit is subject to grease, dust,
or high humidity.
Battery strength
Battery icon
Battery strength
5
High
6
Medium
7
Low
When flashing: Needs to be
charged.
Panasonic Ni-MH battery performance (included
batteries)
Operation
Operating time
In continuous use
17 hours max.
In continuous standby
mode
180 hours max.
15
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2. Preparation
Volume
2.4 Adjusting cordless handset
volume
2.5 Adjusting base unit volume
{SET}
{j/OK}
{^}{V}{>}
{ih}
{A}{B}
Ringer volume
Ringer volume
2. Press {^} or {V} to select “Handset Setup”. i
{>}
While the unit is idle, press {A} or {B}.
L If there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
3. Press {^} or {V} to select “Ringer Setup”. i
{>}
To turn the ringer OFF
4. Press {^} or {V} to select “Ringer Volume”. i
{>}
Press {B} repeatedly to display “RINGER OFF= OK?”.
i {SET}
5. Press {^} or {V} to select the desired volume. i
{>} i {ih}
L The base unit will not ring for outside calls.
The base unit will ring at the low level for intercom
calls.
L To turn the ringer back ON, press {A}.
1. {j/OK}
Note:
L When receiving a call, you can adjust the ringer
volume by pressing {^} or {V}.
L When the ringer is turned OFF, the cordless handset
will ring for alarm and intercom calls.
Ringtone
You can select the desired cordless handset ringtone for
outside calls and intercom calls (page 49).
Cordless handset receiver volume
While using the receiver, press {^} or {V}.
Speaker volume
While using the speakerphone, press {^} or {V}.
16
Ringtone
L You can select the desired base unit ringtone for
outside calls (feature #17 on page 43).
Speaker volume
While using the speakerphone, press {A} or {B}.
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2. Preparation
Initial Programming
2.6.2 With the base unit
2.6 Date and time
{SET}
The date and time can be set using either the cordless
handset or the base unit.
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
2.6.1 With the cordless handset
{MENU}
{j/OK}
{^}{V}{<}{>}
{<}{>}
1 {MENU} i {#}{0}{1} i {SET}
D:|
01/M:01/Y:06
TIME: 00:00
{ih}
2 Enter the current date/month/year/hour/minute by
1 {j/OK}
2 Press {^} or {V} to select “Handset Setup”. i
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
D:|
10/M:08/Y:06
TIME: 10:15
{>}
3 Press {^} or {V} to select “Time Settings”. i
{>} i Press {^} or {V} to select “Set Date &
Time”. i {>}
4 Enter the current date/month/year/hour/minute by
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
2. Press {*} repeatedly to select “PM”.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
Date :10-08-06
Time :10:15
;=12/24
2. Press {*} repeatedly to select “PM”.
5 {j/OK}
6 Press {ih} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
17
FC228FX-PFQX2496ZA-en.book Page 18 Monday, June 19, 2006 5:37 PM
2. Preparation
2.7 Your logo
2.8 Your fax number
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
You can program your fax number so that it appears on
the top of each page sent.
{SET}
{SET}
{MENU}
{R}
{STOP}
{MENU}
{<}{>}
{STOP}
{<}{>}
1 {MENU} i {#}{0}{2} i {SET}
LOGO=|
1 {MENU} i {#}{0}{3} i {SET}
NO.=|
[#:ABC]
2 Enter your logo, up to 30 characters (see page 55 for
character entry).
L To enter a hyphen, press {R}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all of the characters, press and hold
{STOP}.
18
{R}
2 Enter your fax number, up to 20 digits.
L
L
L
L
To enter a “+”, press {*}.
To enter a space, press {#}.
To enter a hyphen, press {R}.
To erase a number, press {STOP}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all of the numbers, press and hold {STOP}.
FC228FX-PFQX2496ZA-en.book Page 19 Monday, June 19, 2006 5:37 PM
3. Telephone
3 Telephone
Making
and Answering Calls
3.1 Making phone calls
3.1.2 With the base unit
3.1.1 With the cordless handset
{C}
{R}
{^}{V}{>}
{ih}
{s}
{C/T}
1 Lift the cordless handset and press {C}.
L To make hands-free phone calls, press {s}.
2 Dial the telephone number.
3 To hang up, press {ih} or place the cordless
handset on the base unit.
Note:
L While talking using {C}, you can switch to a handsfree phone conversation by pressing {s}. To switch
back, press {C}.
To mute your conversation
When the call is muted, you will be able to hear the other
party but the other party will not be able to hear you.
Press {C/T}.
L To release the mute, press {C/T}.
To redial the last number dialled from the cordless
handset
{SP-PHONE}
{REDIAL}
1 {SP-PHONE}
2 Dial the telephone number.
3 To hang up, press {SP-PHONE}.
Note:
L To switch to the cordless handset while using the
base unit speakerphone:
– If on the base unit, just lift up.
To redial the last number dialled from the base unit
Press {SP-PHONE}. i {REDIAL}
Press {C} or {s}. i {R}
To redial using the redial list (Memory redial)
The last 10 phone numbers dialled from the cordless
handset are stored in the redial list.
1. {R}
2. Press {^} or {V} to select the desired number.
3. {C} or {s}
To erase numbers in the redial list
1. {R}
2. Press {^} or {V} repeatedly to select the desired
number. i {>}
3. “Erase” i {>}
4. “Yes” i {>} i {ih}
19
FC228FX-PFQX2496ZA-en.book Page 20 Monday, June 19, 2006 5:37 PM
3. Telephone
Automatic Dialling
3.2 Answering phone calls
3.2.1 With the cordless handset
{C}
{ih}
{s}
3.3 Cordless handset phonebook
You can store 50 items to the cordless handset
phonebook.
When the system has additional cordless handsets
(page 52), each cordless handset can have its own
phonebook.
L The base unit has its own individual phonebook
(page 21).
L You can copy phonebook items between the base
unit and the cordless handset, or between two
cordless handsets (page 54).
{INT}
1 Lift the cordless handset and press {C} or {s}.
L You can also answer a call by pressing any dial
key from {0} to {9}, {*}, {#} or {INT} (Any key
talk feature).
{k}
{j/OK}
{C}
{R}
{^}{V}{>}
{ih}
2 To hang up, press {ih} or place the cordless
handset on the base unit.
Auto talk feature (Cordless handset)
This feature allows you to answer a call by simply lifting
the cordless handset off the base unit (page 49).
3.2.2 With the base unit
3.3.1 Storing phonebook items
1 {k} i {j/OK}
2 “New Entry” i {>}
3 Enter the name, up to 16 characters (see page 55 for
character entry). i {j/OK}
4 Enter the telephone number, up to 24 digits. i
{j/OK}
5 “Save” i {>}
L To program other items, repeat steps 3 to 5.
6 {ih}
3.3.2 Making a phone call using the
phonebook
1 {k}
2 Press {^} or {V} repeatedly to display the desired
item. i {C}
To search for a name by initial
1. {k}
{MIC}
{SP-PHONE}
1 Press {SP-PHONE} and talk into {MIC}.
2 To hang up, press {SP-PHONE}.
20
2. Press the dial key ({0} to {9}) which contains the
character you are searching for (page 55).
L Press the same dial key repeatedly to display the
first item corresponding to each letter located on
that dial key.
L If there is no item corresponding to the letter you
selected, the next item will be displayed.
L To change the character entry mode:
{R} i Select the character entry mode. i
{>}
FC228FX-PFQX2496ZA-en.book Page 21 Monday, June 19, 2006 5:37 PM
3. Telephone
3. Press {^} or {V} repeatedly to scroll through the
phonebook if necessary.
L You can copy phonebook items between the base
unit and the cordless handset (page 53).
3.3.3 Editing a stored item
{ERASE} {SET}
{STOP}
Changing a name, phone number
1. Find the desired item (page 20). i {j/OK}
2. “Edit” i {>}
3. Edit the name if necessary. For further details, see
the storing procedure on page 20. i {j/OK}
4. Edit the phone number if necessary. For further
details, see the storing procedure on page 20. i
{j/OK}
{MENU}
{SP-PHONE}
{A}{B}{PHONEBOOK}
5. “Save” i {>} i {ih}
3.3.4 Erasing a stored item
To erase a specific item
1. Find the desired item (page 20).i {j/OK}
2. “Erase” i {>}
3. “Yes” i {>} i {ih}
To erase all items
1. {k} i {j/OK}
3.5.1 Storing phonebook items
1 Press {MENU} repeatedly to display “PHONEBOOK
SET”. i {*}
2 Enter the name, up to 16 characters (see page 55 for
character entry). i {SET}
3 Enter the telephone number, up to 24 digits. i
{SET}
L To program other items, repeat steps 2 to 3.
4 {MENU}
2. “Erase All” i {>}
3. “Yes” i {>}
4. “Yes” i {>} i {ih}
3.4 Chain dial (Cordless handset
only)
This feature allows you to dial phone numbers in the
cordless handset phonebook while you are on a call.
This feature can be used, for example, to dial a calling
card access number or bank account PIN that you have
stored in the cordless handset phonebook, without
having to dial manually.
1 While on a call, press {k}.
2 Press {^} or {V} repeatedly to select the desired
item.
L To search by first character (index search), see
page 20.
3.5.2 Making a phone call using the
phonebook
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display the desired
item. i {SP-PHONE}
To search for a name by initial
1. {PHONEBOOK}
2. Press {A} or {B} to initiate the phonebook.
3. Press the dial key ({0} to {9}) which contains the
character you are searching for (page 55).
L Press the same dial key repeatedly to display the
first item corresponding to each letter located on
that dial key.
L If there is no item corresponding to the letter you
selected, press another dial key.
3 Press {>} to dial the number.
4. Press {A} or {B} repeatedly to scroll through the
phonebook if necessary.
3.5 Base unit phonebook
3.5.3 Editing a stored item
You can store 100 items to the base unit phonebook.
L The cordless handset has its own individual
phonebook (page 20).
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {*}
3 Edit the name if necessary. For further details, see
the storing procedure on page 21. i {SET}
21
FC228FX-PFQX2496ZA-en.book Page 22 Monday, June 19, 2006 5:37 PM
3. Telephone
4 Edit the telephone number if necessary. For further
details, see the storing procedure on page 21. i
{SET}
3.5.4 Erasing a stored item
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {#}
L To cancel erasing, press {STOP}.
3 {SET}
3.5.5 Erasing all items
1 {PHONEBOOK} i {ERASE}
2 Press {A} or {B} repeatedly to select “YES”. i
{SET}
L To cancel erasing, press {STOP}.
3 {SET}
3.6 One touch dial (Base unit
only)
Base unit dial keys {1} to {9} can each be used as a one
touch dial key, allowing you to dial a number from the
base unit’s phonebook by simply pressing a dial key.
3.6.1 Assigning an item to a one touch dial
key
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {0}
3 Press {A} or {B} repeatedly to select a desired dial
key.
L When the dial key is already used as a one touch
dial key, Q is displayed next to the dial key
number. If you select this dial key, you can
overwrite the previous assignment.
4 {SET} i {SET}
L To program other items, repeat steps 2 to 4.
5 {STOP}
3.6.2 Making a call using a one touch dial
key
1 Press and hold the desired one touch dial key ({1} to
{9}).
L You can view other one touch dial assignments
by pressing {A} or {B}.
2 {SP-PHONE}
3.6.3 Erasing a one touch dial assignment
1 Press and hold the desired one touch dial key ({1} to
{9}). i {ERASE}
22
L To cancel erasing, press {STOP}.
2 {SET}
Note:
L The corresponding base unit phonebook item will not
be erased.
FC228FX-PFQX2496ZA-en.book Page 23 Monday, June 19, 2006 5:37 PM
3. Telephone
Caller ID
3.7 Caller ID service
This unit is compatible with the Caller ID service
offered by your local telephone company. To use this
unit’s Caller ID features, you must subscribe to a
Caller ID service.
Important:
L This unit is designed in accordance with the ETS
(European Telecommunication Standard) and
only supports the basic CLIP (Calling Line
Identification Presentation) features.
L This unit will only display the caller’s telephone
number and name.
L This unit will not support future additional
telephone services.
L Depending on the service of the local telephone
company, the date/time of the call or the caller’s
name may not be displayed.
Make sure the following ring count is set to 2 or more
rings beforehand.
– FAX ring count (feature #06 on page 42)
– TEL/FAX ring count (feature #78 on page 47)
L The name display service may not be available in
some areas. For further information, please contact
your telephone company.
3.7.1 How Caller ID is displayed
The calling party’s name or telephone number will be
displayed after the 1st ring. You have the option of
whether or not to answer the call.
The unit will automatically store caller information
(name, telephone number, date and time of the call) from
the 50 most recent callers.
It is possible to view caller information one at a time on
the display (page 23) or print the entire Caller ID list
(page 71).
L When caller information is received and it matches a
telephone number stored in the unit’s phonebook,
the stored name will be displayed and logged.
L If the unit is connected to a PBX (Private Branch
Exchange) system, caller information may not be
received properly. Consult your PBX supplier.
L If the unit cannot receive caller information, the
following will be displayed:
“OUT OF AREA”: The caller dialled from an area
which does not provide Caller ID service.
“PRIVATE CALLER”: The caller requested not to
send caller information.
“LONG DISTANCE”: The caller made a long distance
call.
To confirm caller information by printing the Caller
ID list (Base unit only)
– To print manually, see page 71.
– To print automatically after every 50 new calls,
activate feature #26 (page 44).
Call Waiting Caller ID feature
If you subscribe to both Caller ID and Call Waiting
services, when a second call is received during a
conversation, you will hear a call-waiting tone and the
display will show the second caller’s information.
You can answer the second call, keeping the first call on
hold.
Note:
L The second caller’s information will not be displayed
when:
– the first call is placed on hold,
– the answering machine is recording an incoming
message,
– an extension telephone on the same line is in
use, or
– you are sending or receiving a fax document.
3.8 Viewing and calling back
Important:
L If the area code of the received telephone
number is the same as yours, the area code may
need to be deleted before calling back. This may
only apply to some areas. To edit the number, see
page 24.
3.8.1 With the cordless handset
{j/OK}
{C}
{s}
{ih}
{^}{V}{>}
1 {j/OK} i “Caller List” i {>}
2 Press {V} to search from the recently received caller
information.
L If you press {^}, the display order will be
reversed.
3 Press {C} or {s} to return the call.
Missed calls
If a call is not answered, the unit treats the call as a
missed call. The number of missed calls is shown on the
display. This lets you know if you should view the caller
list to see who called while you were out.
23
FC228FX-PFQX2496ZA-en.book Page 24 Monday, June 19, 2006 5:37 PM
3. Telephone
L Press dial key ({0} to {9}) to add, {C/T} to
delete.
3.8.2 With the base unit
5 {C} or {s}
{CALLER ID}
3.9.2 With the base unit
1 Press {CALLER ID}.
2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {CALLER ID} repeatedly to display the
telephone number.
{SP-PHONE} {STOP}
{A}{B}
4 Press {*}, then edit the number.
{FAX START}
1 {CALLER ID}
2 Press {B} to search from the recently received caller
information.
L If you press {A}, the display order will be
reversed.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
SAM LEE
20 Jul.11:20
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
3.10.1 With the cordless handset
1 {j/OK} i “Caller List” i {>}
2 Press {^} or {V} repeatedly to display the desired
item. i {j/OK}
,
3 “Erase” i {>}
L To erase all items, select “Erase All”. i {>}
b
1345678901
20 Jul.11:20
5 Press {SP-PHONE}.
3.10 Erasing caller information
3 Press {SP-PHONE} to return the call.
Example:
L Press dial key ({0} to {9}) to add, {STOP} to
delete.
4 “Yes” i {>} i {ih}
,
3.8.3 Symbols and operations for caller
information
What “,” means
“,” on the display means the call has already been
viewed or answered.
3.10.2 With the base unit
To erase all caller information
1 Press {MENU} repeatedly to display “CALLER
SETUP”. i {SET}
L “CALL LIST ERASE” will be displayed.
2 {SET}
L To cancel erasing, press {STOP}, then {MENU}.
To stop viewing
3 {SET} i {STOP}
Press {ih} on the cordless handset or {STOP} on the
base unit.
To erase specific caller information
3.9 Editing a caller’s telephone
number before calling back
3.9.1 With the cordless handset
1 {j/OK} i “Caller List” i {>}
2 Press {^} or {V} repeatedly to display the desired
item.
3 {j/OK} i “Edit and Call” i {>}
4 Edit the number.
1 {CALLER ID}
2 Press {A} or {B} repeatedly to display the desired
item. i {ERASE} i {STOP}
3.11 Storing caller information
into the phonebook
3.11.1 Into the cordless handset
1 {j/OK} i “Caller List” i {>}
2 Press {^} or {V} repeatedly to display the desired
item. i {j/OK}
3 “Add Phonebook” i {>}
24
FC228FX-PFQX2496ZA-en.book Page 25 Monday, June 19, 2006 5:37 PM
3. Telephone
4 If a name is required, enter the name, up to 16
characters (see page 55 for character entry). i
{j/OK}
5 Enter the telephone number, up to 24 digits. i
{j/OK}
6 “Save” i {>} i {ih}
3.11.2 Into the base unit
1 {CALLER ID}
2 Press {A} or {B} repeatedly to display the desired
2 “Settings” i {>}
3 “Message Centre1” or “Message Centre2” i
{>}
4 Enter/edit the number as necessary. i {j/OK}
5 “Save” i {>} i {ih}
Note:
L If your phone is connected to a PBX, you need to add
the PBX line access number and a dialling pause to
the beginning of the Message Centre 1 phone
number.
item. i {MENU}
3 If a name is required, enter up to 16 characters for
the name (see page 55 for character entry). i
{SET} i {SET}
3.15 Sending a message
3.15.1 Writing and sending a new message
SMS (Short Message Service)
3.12 Using SMS (Short Message
Service)
SMS allows you to send and receive text messages
between other fixed-line and mobile phones that support
compatible SMS networks and features.
Important:
L To use SMS features, you must:
– subscribe to the Caller ID and/or appropriate
service
– confirm SMS is turned on
– confirm the correct message centre numbers
are stored
Consult your service provider/telephone
company for details and availability.
Note:
L A total of 47 messages (at 160 characters/message)
can be saved. Total number may be more than 47 if
length of messages is less than 160
characters/message.
L If the unit is connected to a PBX system, you may not
be able to use SMS features.
3.13 Turning SMS on/off
1
2
3
4
{j/OK} i “SMS” i {>}
“Settings” i {>}
“SMS On/Off” i {>}
“On” or “Off” i {>} i {ih}
3.14 Storing SMS message centre
numbers
SMS message centre telephone numbers must be
stored in order to send and receive SMS messages.
L Consult your service provider/telephone company for
more information.
1 {j/OK} i “SMS” i {>}
1
2
3
4
{j/OK} i “SMS” i {>}
“Create” i {>}
Enter the message (page 55). i {j/OK}
Enter the destination phone number up to 20 digits.
i {j/OK}
L Using the cordless handset phonebook:
{k} i Select the cordless handset
phonebook entry. i {j/OK} 2 times
L Using the caller list:
Press {^} or {V} to select the party. i {j/OK}
2 times
L Using the redial list:
Press {R} repeatedly to select the phone
number. i {j/OK} 2 times
5 To save the message, select “Yes”. i {>}
6 To send the message, press {>}.
L To cancel sending, press {ih}.
Note:
L This unit supports SMS messages of up to 612
characters, however, the maximum number of
characters you can send or receive may be limited by
your SMS service provider/telephone company.
Consult your SMS service provider/telephone
company for details.
L If your message contains over 160 characters, the
message is a long message and “@@Long
Message@@” is displayed. Your service
provider/telephone company may treat long
messages differently from other messages. Consult
your service provider/telephone company for details.
L If your phone is connected to a PBX, store the PBX
line access number (page 26).
3.15.2 Sending a saved message
1 {j/OK} i “SMS” i {>}
2 “Send List” i {>}
3 To read a saved message, press {^} or {V}
repeatedly to select the message. i {j/OK}
25
FC228FX-PFQX2496ZA-en.book Page 26 Monday, June 19, 2006 5:37 PM
3. Telephone
4 To send the message, press {j/OK}. i “Send”
i {>}
3 Enter a message (page 55). i {j/OK}
4 Edit the destination phone number and/or press
5 Press and hold {C/T} to erase all numbers, then
continue from step 4, “3.15.1 Writing and sending a
new message”, page 25.
{j/OK}.
5 Continue from step 5, “3.15.1 Writing and sending a
new message”, page 25.
3.15.3 Editing and sending a saved
message
Editing/forwarding a message
1 {j/OK} i “SMS” i {>}
2 “Send List” i {>}
3 Press {^} or {V} repeatedly to select the message.
2. “Edit Message” i {>}
i {j/OK}
4 {j/OK} i “Edit Message” i {>} i
Continue from step 3, “3.15.1 Writing and sending a
new message”, page 25.
1. While reading a received message, press {j/OK}.
3. Continue from step 3, “3.15.1 Writing and sending a
new message”, page 25.
3.16.3 Erasing received messages
1 While reading a received message, press {j/OK}.
2 “Erase” i {>}
L To erase all messages, select “Erase All”.
i {>}
3.15.4 Erasing saved messages
1 {j/OK} i “SMS” i {>}
2 “Send List” i {>}
3 Press {^} or {V} repeatedly to select the message.
i {j/OK}
4 {j/OK} i “Erase” i {>}
L To erase all messages, select “Erase All”.
i {>}
5 “Yes” i {>} i {ih}
3.16 Receiving a message
When an SMS message is received:
– a tone is heard (if the cordless handset ringer is
turned on)
– “Receiving SMS Message” is displayed
– F is displayed
– the message indicator on the cordless handset
flashes if the message alert feature (page 49) has
been turned on
3.16.1 Reading a received message
1 {j/OK} i “SMS” i {>}
2 “Receive List” i {>}
3 Press {^} or {V} repeatedly to select a message.
L Messages which have already been read are
indicated by a “Q”, even if they were read using
another cordless handset.
4 Press {j/OK} to read the message content.
Note:
L To call the message sender, press {C} or {s}.
3.16.2 Replying to a message
1 While reading a received message, press {j/OK}.
2 “Reply” i {>}
26
3 “Yes” i {>} i {ih}
3.16.4 Storing the sender’s number in the
cordless handset phonebook
1 While reading a received message, press {j/OK}.
2 “Add Phonebook” i {>}
3 Continue from step 3, “3.3.1 Storing phonebook
items”, page 20.
3.16.5 Editing the sender’s number before
calling back
1 While reading a received message, press {j/OK}.
2 “Edit and Call” i {>}
3 Edit the number. i {C} / {s}
3.17 Guide to SMS settings
3.17.1 Storing the PBX line access number
(for PBX users only)
Store your PBX line access number up to 4 digits so that
SMS messages are sent properly. When sending SMS
messages to items in the cordless handset phonebook
or redial list, the PBX line access number will be deleted.
1
2
3
4
5
{j/OK} i “SMS” i {>}
“Settings” i {>}
“PBX Access No.” i {>}
“On” i {>}
Enter your PBX line access code and a dialling
pause, if necessary. i {j/OK}
6 “Save” i {>} i {ih}
FC228FX-PFQX2496ZA-en.book Page 27 Monday, June 19, 2006 5:37 PM
4. Fax
4 Fax
Sending
Faxes
4.1 Sending a fax manually
1
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add the other
pages (up to 10 at a time) on top of the previously
inserted pages while the last page is being fed into the
unit.
Pre-dialling a fax number
1. Enter the fax number.
2. Insert the document.
3. {FAX START}
Sending from memory (Quick scan feature)
To use this feature, activate feature #34 (page 44)
beforehand.
1. Insert the document.
2. Enter the fax number. i {FAX START}
{A}{B}
{SP-PHONE}
{FAX START}
{STOP}
{REDIAL}
1 Adjust the width of the document guides (1) to fit
L If the document exceeds the memory capacity,
transmission will be cancelled and this feature will be
turned OFF automatically. You must send the entire
document manually.
L This feature cannot be used if {SP-PHONE} on the
base unit, or {C} or {s} on the cordless handset is
pressed.
the actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution. i {SP-PHONE}
4 Dial the fax number.
5 When a fax tone is heard:
Press {FAX START}.
To stop sending
Press {STOP}.
To send a fax using the cordless handset
1. While talking to the other party, insert the document,
then press {j/OK}.
2. “Fax Start” i {>}
3. Press {ih} or place the cordless handset on the
base unit.
When the other party answers your call:
Ask them to press their start button. When the fax
tone is heard, press {FAX START}.
To select the resolution
Select the desired resolution according to the character
size.
– “STANDARD”: For normal-sized characters.
– “FINE”: For small-sized characters.
– “SUPER FINE”: For very small-sized characters.
– “PHOTO”: For photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and “PHOTO”
settings will increase transmission time.
To redial the last number
Printing a sending report
A sending report provides you with a printed record of
transmission results (errors, etc.). To print sending
reports, make sure feature #04 is activated (page 42).
The default setting is “ERROR”. For an explanation of
error messages, see page 57.
Printing a journal report
A journal report provides you with a printed record of the
30 most recent fax transmissions and receptions. To
print it manually, see page 71. To print it automatically
after every 30 new fax transmissions and receptions,
make sure feature #22 is activated (page 43). For an
explanation of error messages, see page 57.
{REDIAL} i {FAX START}
L If the line is busy, the unit will automatically redial the
number 2 or more times.
L To cancel redialling, press {STOP}.
27
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4. Fax
4.2 Document requirements
128 mm
Minimum document size
L Check that ink, paste or correction fluid has dried
completely.
L To send a document with a width of less than 210
mm, we recommend using a copy machine to copy
the original document onto A4 or letter-sized paper,
then sending the copied document.
4.3 Sending a fax using the
phonebook and one touch dial
128 mm
Before using this feature, store the desired names and
telephone numbers into the base unit’s phonebook
(page 21) and one touch dial (page 22).
Maximum document size
1 Adjust the width of the document guides to fit the
600 mm
actual size of the document.
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 27).
216 mm
4 Using the phonebook:
1. {PHONEBOOK}
Effective scanning area
L Shaded area will be scanned.
2. Press {A} or {B} repeatedly to display the
desired item. i {FAX START}
2 mm
2 mm
4 mm
4 mm
208 mm
216 mm
Document weight
L Single sheet:
45 g/m2 to 90 g/m2
L Multiple sheets:
60 g/m2 to 80 g/m2
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of documents: (Make
a copy of the document using another copier and
send the copy.)
– Chemically treated paper such as carbon or
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side that can
be seen through the other side, such as
newsprint
28
Using one touch dial:
1. Press and hold the desired one touch dial key
({1} to {9}).
L You can view other one touch dial
assignments by pressing {A} or {B}.
2. {FAX START}
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number 2 or more times.
L To cancel redialling, press {STOP}.
FC228FX-PFQX2496ZA-en.book Page 29 Monday, June 19, 2006 5:37 PM
4. Fax
4.4 Broadcast transmission
By storing the base unit’s phonebook items (page 21)
into the broadcast memory, you can send the same
document to multiple parties (up to 20). Your
programmed items will remain in the broadcast memory,
allowing frequent re-use.
4.4.1 Programming items into the
broadcast memory
1 Press {MENU} repeatedly to display “BROADCAST
SET”. i {#}
2 Press {A} or {B} repeatedly to display the desired
item. i {SET}
L The number in brackets indicates the number of
registered items.
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other items, repeat step 2 (up to 20
items).
3 {SET}
4.4.2 Adding a new item into the broadcast
memory
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {*}
L After transmission, the unit will automatically
print a report (Broadcast sending report).
Note:
L If you select “FINE”, “SUPER FINE” or “PHOTO”
resolution, the number of pages that the unit can
send will decrease.
L If the document exceeds the memory capacity,
transmission will be cancelled.
L If a party is busy or does not answer, it will be skipped
and redialled later 2 or more times.
To send the same document to a one-time group of
items
1. Insert the document. i {PHONEBOOK}
2. Press {A} or {B} repeatedly to display “<ONE TIME
BROAD>”. i {SET}
3. Press {A} or {B} repeatedly to display the desired
party. i {SET}
L If you have programmed the wrong item, press
{STOP} to erase the item.
L To program other parties, repeat step 3 (up to 20
items).
4. Press {FAX START} to start transmission to the
programmed parties.
To cancel broadcast transmission
Press {STOP} repeatedly to display “SEND
CANCELLED?”. i {SET}
3 Press {A} or {B} repeatedly to display the desired
item. i {SET}
L To add other items, repeat step 3 (up to 20
items).
4 {STOP}
4.4.3 Erasing a stored item from the
broadcast memory
1 {PHONEBOOK}
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {MENU} i {#}
3 Press {A} or {B} repeatedly to display the desired
item you want to erase.
L To cancel erasing, press {STOP}.
4 {SET} i {SET} i {STOP}
4.4.4 Sending the same document to preprogrammed parties
1 Insert the document FACE DOWN.
2 If necessary, press {A} or {B} repeatedly to select
the desired resolution (page 27). i
{PHONEBOOK}
3 Press {A} or {B} repeatedly to display
“<BROADCAST>”. i {FAX START}
29
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4. Fax
Receiving Faxes
4.5 Selecting the way to use your
fax machine
4.5.2 Use only as a fax (FAX ONLY mode)
Depending on your situation, select the way you prefer to
use your fax machine.
– Use as a telephone answering machine and/or fax
(TAM/FAX mode)
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
– Use as a telephone and/or fax (TEL/FAX mode)
Setup
Set the fax machine to FAX ONLY mode (page 33) by
pressing {AUTO ANSWER} repeatedly.
4.5.1 Use as a telephone answering
machine and/or fax (TAM/FAX mode)
Your situation
You want to answer phone calls using the telephone
answering machine and receive faxes automatically.
Setup
Set the fax machine to TAM/FAX mode (page 33) by
pressing {AUTO ANSWER} repeatedly.
L The {AUTO ANSWER} indicator on the base unit
turns ON and r appears on the cordless handset
display.
Your situation
You have a separate telephone line just for faxes.
L The {AUTO ANSWER} indicator on the base unit
turns ON and r appears on the cordless handset
display.
AUTO ANSWER
Note:
L Make sure feature #77 is set to “FAX ONLY”
beforehand (page 47).
How faxes are received
All incoming calls will be answered as faxes.
4.5.3 Use mostly as a telephone (TEL
mode)
Your situation
You want to answer calls by yourself. If a fax call is
received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 31) by pressing
{AUTO ANSWER} repeatedly.
AUTO ANSWER
L The {AUTO ANSWER} indicator on the base unit
turns OFF and r disappears from the cordless
handset display.
AUTO ANSWER
Note:
L Make sure feature #73 is set to “TEL” beforehand
(page 47).
{FAX START}
Note:
L Make sure feature #77 is set to “TAM/FAX”
beforehand (page 47).
L Do not connect an answering machine to the same
telephone line. If connected, set the automatic
answer feature to OFF by pressing {AUTO
ANSWER} repeatedly.
How phone calls and faxes are received
If the call is a phone call, the fax machine will record the
caller’s message automatically.
If a fax calling tone is detected, the fax machine will
receive the fax automatically.
30
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX START}.
4.5.4 Use as a telephone and/or fax
(TEL/FAX mode)
Your situation
You want to answer phone calls yourself and receive
faxes automatically without rings.
Setup
Set the fax machine to TEL/FAX mode (page 32) by
pressing {AUTO ANSWER} repeatedly.
FC228FX-PFQX2496ZA-en.book Page 31 Monday, June 19, 2006 5:37 PM
4. Fax
L The {AUTO ANSWER} indicator on the base unit
turns OFF and r disappears from the cordless
handset display.
AUTO ANSWER
{C}
Note:
L Make sure feature #73 is set to “TEL/FAX”
beforehand (page 47).
How phone calls and faxes are received
If the call is a phone call, the fax machine will ring.
If a fax calling tone is detected, the fax machine will
receive the fax automatically without ringing.
{>}
{j/OK}
{ih}
{s}
Activating TEL mode with the cordless handset
1. {j/OK} i “Answer System” i {>}
4.6 Receiving a fax manually –
Auto answer OFF
Note:
L By default, the unit reduces the size of the received
document to 92% when printing (See feature #36 on
page 45 for details).
2. “Answer Off” i {>} i {ih}
Note:
L Make sure feature #73 is set to “TEL” beforehand
(page 47).
How to receive phone calls and faxes with the base
unit
1. Press {SP-PHONE} to answer the call.
4.6.1 Activating TEL mode
1 Make sure feature #73 is set to “TEL” beforehand
(page 47).
2 Press {AUTO ANSWER} repeatedly to display “TEL
MODE”.
L The {AUTO ANSWER} indicator on the base
unit turns OFF and r disappears from the
cordless handset display.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
How to receive calls and faxes with the cordless
handset
1. Lift the cordless handset and press {C} or {s} to
answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
AUTO ANSWER
press {j/OK}.
3. “Fax Start” i {>}
L You can also press {FAX START} on the base
unit.
4. Press {ih} or place the cordless handset on the
base unit.
How to receive faxes with an extension telephone
1. When the extension telephone rings, lift the handset
of the extension telephone.
{SP-PHONE}
{STOP}
{FAX START}
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code)
firmly.
3. Replace the handset.
31
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4. Fax
Note:
L To receive fax documents using the extension
telephone, you must set the remote fax activation to
ON (feature #41 on page 45) beforehand. The
default setting is ON.
To stop receiving
Press {STOP}.
4.6.2 Activating TEL/FAX mode
1 Make sure feature #73 is set to “TEL/FAX”
beforehand (page 47).
2 Press {AUTO ANSWER} repeatedly to display
“TEL/FAX MODE”.
L The {AUTO ANSWER} indicator turns OFF and
r disappears from the cordless handset
display.
3 The ringer volume setting should be ON (page 16).
Activating TEL/FAX mode with the cordless handset
1. {j/OK} i “Answer System” i {>}
2. “Answer Off” i {>} i {ih}
Note:
L Make sure feature #73 is set to “TEL/FAX”
beforehand (page 47).
How phone calls and faxes are received
1. “INCOMING CALL” will be displayed but the unit will
not ring.
2. The unit will wait for the duration of 2 rings before
answering the call.
L The number of rings is determined by the
“TEL/FAX delayed ring count” (feature #78 on
page 47).
L During this time, an extension telephone (if
connected to the same line) will ring.
3. The unit will answer the call and try to detect a fax
calling tone.
When a fax calling tone is detected
The unit receives the fax automatically without
ringing.
When a fax calling tone is not detected
A The unit will ring. You may answer the call.
L Callers will hear a ring back tone different from
the one generated by the telephone company.
L An extension telephone (if connected to the same
line) will not ring at this time. To answer the call
with the extension telephone, lift the handset and
press {*}{0} (default auto disconnection code)
while the fax machine is ringing.
B If you do not answer the call, the unit will activate
the fax function.
L Some fax machines do not generate fax calling
tones when sending faxes, therefore the unit will
32
try to receive a fax even if no fax calling tone is
detected.
Note:
L The auto disconnection code can be changed in
feature #49 on page 46.
L Even when you answer a call with the extension
telephone and press the auto disconnection code,
the fax machine may activate the fax function
depending on the type of an extension telephone.
Press {STOP} on the fax machine to talk with the
calling party.
FC228FX-PFQX2496ZA-en.book Page 33 Monday, June 19, 2006 5:37 PM
4. Fax
4.7 Receiving a fax automatically
– Auto answer ON
Note:
L By default, the unit reduces the size of the received
document to 92% when printing (See feature #36 on
page 45 for details).
4.7.1 Activating TAM/FAX mode
(Telephone Answering Machine/Fax mode)
1 Make sure feature #77 is set to “TAM/FAX” (page
47) beforehand.
2 Press {AUTO ANSWER} repeatedly to display
“TAM/FAX MODE”.
L The {AUTO ANSWER} indicator on the base
unit turns ON and r appears on the cordless
handset display.
Note:
L Make sure feature #77 is set to “TAM/FAX”
beforehand (page 47).
How phone calls and faxes are received
When receiving calls, the unit works as an answering
machine and/or fax.
Note:
L If you answer a call with an extension telephone (if
connected to the same line), and the answering
machine is answering the call, you can press {*}{0}
(default auto disconnection code) to speak to the
caller.
L The auto disconnection code can be changed in
feature #49 on page 46.
L Even when you answer a call with the extension
telephone and press the auto disconnection code,
the answering machine may continue answering the
call depending on the type of an extension
telephone. Press {STOP} on the fax machine to talk
with the calling party.
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
AUTO ANSWER
1. The caller calls your unit.
L The answering machine will answer the call.
2. The caller can leave a message after the greeting
message.
3. The caller presses {*}{9}.
L The unit will activate the fax function.
4. The caller presses the start button to send a fax.
{STOP}
{j/OK}
{>}
{ih}
Note:
L The maximum incoming message recording time can
be changed (page 40, feature #10 on page 43).
Activating TAM/FAX mode with the cordless handset
1. {j/OK} i “Answer System” i {>}
2. “Answer On” i {>} i {ih}
Changing the ring count in TAM/FAX mode
You can select from “2” (default), “3”, “4”, “5”, “6”,
“7”, or “AUTO”. This setting can be changed by feature
#06 on page 42, or using the cordless handset (page
40).
– “AUTO”: The unit answers after 2 or 3 rings when
new messages have been recorded, and after 5 or 6
rings when there are no new messages. If you call
your unit from a remote location to listen to new
messages (page 40), you will know that there are no
messages when the unit rings for the 4th time. You
can then hang up without being charged for the call.
4.7.2 Activating FAX ONLY mode
1 Make sure feature #77 is set to “FAX ONLY” (page
47) beforehand.
2 Press {AUTO ANSWER} repeatedly to display “FAX
ONLY MODE”.
L The {AUTO ANSWER} indicator on the base
unit turns ON and r appears on the cordless
handset display.
33
FC228FX-PFQX2496ZA-en.book Page 34 Monday, June 19, 2006 5:37 PM
4. Fax
Activating FAX ONLY mode with the cordless
handset
1. {j/OK} i “Answer System” i {>}
2. “Answer On” i {>} i {ih}
Note:
L Make sure feature #77 is set to “FAX ONLY”
beforehand (page 47).
4.9.2 Storing undesired callers
You can register up to 10 undesired numbers from the
Caller ID list (page 23) if you do not wish to receive faxes
from them.
1 Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2 Press {>} repeatedly to display “JUNK LIST SET”.
i {SET}
How faxes are received
When receiving calls, the unit will automatically answer
all calls and only receive fax documents.
Note:
L The number of rings before a call is answered in FAX
ONLY mode can be changed (feature #06 on page
42).
3 Press {A} or {B} repeatedly to display the item you
4.8 Receive polling (retrieving a
fax placed on another fax
machine)
2. Press {>} repeatedly to display “JUNK LIST
DISP.”. i {SET}
This feature allows you to retrieve a document from
another compatible fax machine. Therefore you pay for
the call.
Make sure that no documents are fed into your unit and
that the other party’s machine is ready for your call.
1 Press {MENU} repeatedly to display “POLLING”.
i {SET}
wish to prevent the fax reception from. i {SET}
4 Press {STOP} to exit the program.
To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
3. Press {A} or {B} to display the item.
4. Press {MENU} to exit the program.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”. i {SET}
3. Press {MENU} to exit the list.
2 Dial the fax number. i {FAX START}
To erase an item from the junk fax prohibitor list
4.9 Junk fax prohibitor
(preventing fax reception from
undesired callers)
If you subscribe to Caller ID service (page 23), this
feature prevents fax reception from calls that do not
show caller information.
Additionally, the fax machine will not accept faxes
originated from numbers that match the ones on a
programmable junk fax prohibitor list.
Important:
L This feature does not work when manual
reception is performed.
4.9.1 Activating the junk fax prohibitor
1 Press {MENU} repeatedly to display “JUNK FAX
PROH.” i {>}
2 Press {A} or {B} repeatedly to select “ON”. i
{SET}
3 Press {MENU} to exit the program.
34
1. Press {MENU} repeatedly to display “JUNK FAX
PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”. i {SET}
3. Press {A} or {B} repeatedly to display the desired
item. i {ERASE}
L To cancel erasing, press {STOP}, then press
{MENU}.
4. {SET} i {MENU}
FC228FX-PFQX2496ZA-en.book Page 35 Monday, June 19, 2006 5:37 PM
5. Copy
L If the document exceeds the memory capacity,
copying of the exceeded document will be cancelled
and this feature will be turned OFF automatically.
5 Copy
Copying
5.1 Making a copy
To stop copying
1
Press {STOP}.
5.1.1 More copying features
To enlarge a document
1. Insert the document.
2. {COPY} i {>}
3. Press {A} repeatedly to select “150%” or “200%”.
i {START}
L The unit will enlarge the centre of the upper part
of the document. To make an enlarged copy of
the bottom of the document, turn the document
around, and then make a copy.
Example: 150% enlarged copy
{A}{B}{>}
{START}
{STOP}
Original document
Enlarged copy
{COPY}
A B
A B
1 Adjust the width of the document guides (1) to fit
C D
the actual size of the document.
C D
2 Insert the document (up to 10 pages) FACE DOWN
until a single beep is heard and the unit grasps the
document.
3 If necessary, press {A} or {B} repeatedly to select
the desired resolution.
L If you select “STANDARD”, copying will be
performed using “FINE” mode.
4 {COPY}
L If necessary, enter the number of copies (up to
20).
To reduce a document
1. Insert the document.
2. {COPY} i {>}
3. Press {B} repeatedly to select “92%”, “86%” or
“72%”, then press {START}.
Setting
Recording
paper size
Original
document size
“100%”
(default)
A4
A4, Letter
“92%”
A4
A4
“86%”
A4
A4
“72%”
A4
Legal
5 Press {START}, or the unit will start copying within
15 seconds.
L The unit will start copying.
Note:
L Any document which can be sent as a fax can also
be copied (page 28).
To select the resolution
Select the desired resolution according to the character
size.
– “FINE”: For small-sized characters.
– “SUPER FINE”: For very small-sized characters.
– “PHOTO”: For photographs, shaded drawings, etc.
Copying from memory (Quick scan feature)
This feature is helpful when you want to copy the
document, then remove it for other uses. To use this
feature, activate feature #34 (page 44) beforehand. The
default setting is OFF.
Note:
L If the image at the bottom of the document is not
copied when you copy a document that is the same
length as the recording paper, try 92% or 86%.
To collate multiple copies
The unit can temporarily collate multiple copies in the
same order as the original document pages.
1. Insert the document.
2. {COPY}
3. Enter the number of copies (up to 20).
4. Press {>} 2 times to display “COLLATE OFF”.
35
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5. Copy
5. Press {A} or {B} repeatedly to display “COLLATE
ON”. i {START}
Example: Making 2 copies of a 4-page original
document
4
3
1
2
1
1
2
2
3
4
3
3
4
2
1
Collated pages
4
Uncollated pages
Note:
L The unit will store the documents into memory while
collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
36
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6. Answering Machine
6 Answering Machine
Greeting
6.1 Recording your greeting
message
The unit has a pre-recorded greeting message for
TAM/FAX mode. If you record your own greeting
message, it will be played instead of the pre-recorded
greeting message when a call is received.
The maximum recording time of your greeting message
is either 16 seconds (default) or 60 seconds. We
recommend you record a message of less than 12
seconds to make it easier to receive faxes.
Make sure feature #77 is set to “TAM/FAX” beforehand
(page 47).
the caller that the unit will not record any incoming
messages.
To check the greeting message
Press {GREETING CHECK}.
L The unit will play the greeting message.
6.1.1 Erasing your recorded greeting
message
1 {GREETING CHECK}
L To cancel erasing, press {STOP}.
2 {ERASE}
Note:
L If you erase your TAM/FAX greeting message, the
pre-recorded greeting message will be played when
a call is received.
{MIC}
{ERASE}
{GREETING CHECK}
{STOP}
{GREETING REC}
1 {GREETING REC}
L A long beep will sound.
2 Speak clearly about 20 cm away from {MIC}.
3 When finished recording, press {STOP}.
Note:
L You can change the maximum TAM/FAX greeting
message time to 60 seconds (feature #54 on page
46).
– If you change the setting to 60 seconds, we
recommend that you tell the caller in your
TAM/FAX greeting message to press *9 before
starting the fax transmission.
– If you change the setting from 60 seconds to 16
seconds, your current greeting message will be
deleted. The pre-recorded greeting message will
be played when a call is received.
L If you change the maximum recording time of
incoming messages to “GREETING ONLY” (page
40, feature #10 on page 43), the unit will answer a
call with your current greeting message, and then
hang up. Re-record your greeting message to inform
37
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6. Answering Machine
Incoming Messages
6.2 Listening to recorded
messages
When the unit has recorded new voice messages:
– The {AUTO ANSWER} indicator will flash when auto
answer is turned ON.
– The total number of recorded messages will flash on
the base unit display.
If you subscribe to Caller ID service
During playback, you can call back the displayed name
or number using the base unit.
1. Press {MENU} during playback.
L The base unit stops playback.
L If you do not need to edit the telephone number,
skip to step 3.
2. Edit the telephone number (page 24).
3. {SP-PHONE}
6.2.1 To play back messages
6.2.3 Erasing recorded messages
To erase a specific message
Press {ERASE} while listening to the message you want
to erase.
AUTO ANSWER
To erase all messages
1. {ERASE}
2. Within 5 seconds, press {ERASE}.
Memo Message
6.3 Leaving a message for others
or yourself
You can record a voice memo to leave a private message
for yourself or someone else. Recorded messages are
treated as new messages.
{MENU}
{<}{>}
{ERASE}
{SP-PHONE}
{PLAYBACK}
Press {PLAYBACK}.
L Only new messages will be played.
L After playing back all of the new messages, the
{AUTO ANSWER} indicator will stop flashing but will
remain lit up when auto answer is turned ON. If you
press {PLAYBACK} at this time, all the recorded
messages will be played.
6.2.2 Useful features during playback
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the beginning of
the message, the previous message will be played.
L To play back a specific message, press {<} or {>}
and search for the message you want to listen to.
To skip a message
Press {>} to play the next message.
Voice time/day stamp
During playback, the unit will announce the day of the
week and time that each message was recorded.
38
1 {MEMO}
L A long beep will sound.
2 Speak clearly about 20 cm away from {MIC}.
3 To stop recording, press {STOP}.
Note:
L If you record for over 3 minutes, the unit will stop
recording.
FC228FX-PFQX2496ZA-en.book Page 39 Monday, June 19, 2006 5:37 PM
6. Answering Machine
Remote Operation
6.4 Using the answering machine
with the cordless handset
Helpful hints:
L To activate TAM/FAX mode with the cordless
handset, see page 33.
To stop playback
Press {9}.
If you subscribe to Caller ID service
During playback, you can call back the displayed name
or number using the cordless handset.
1. Press {j/OK} during playback.
1
2. “Call Back” i {>}
Note:
To edit the number before calling back;
{C}
{<}{>}
{j/OK}
1. Press {j/OK} during playback.
{ih}
2. “Edit and Call” i {>}
{s}
3. Edit the number. i {C} or {s}
6.4.3 Erasing recorded messages
To erase a specific message
6.4.1 Recording your greeting message
1 {j/OK} i “Answer System” i {>}
2 “Record Greeting” i {>}
L Hold the cordless handset about 20 cm away and
speak clearly into the microphone.
3 Press {j/OK} to stop recording. i {ih}
To check the greeting message
Press {*}{4} while listening to the message you want to
erase.
To erase all messages
1. {j/OK} i “Answer System” i {>}
2. “Erase Message” i {>}
3. “Erase All” i {>}
4. “Yes” i {>} i {ih}
1. {j/OK} i “Answer System” i {>}
2. “Play Greeting” i {>} i {ih}
6.4.4 Direct command operation
To erase your greeting message
You can operate the answering machine by pressing dial
keys, rather than navigating through the menus. To use
the following commands, press {j/OK}. i “Answer
System” i {>}
1. {j/OK} i “Answer System” i {>}
2. “Erase Message” i {>}
3. “Erase Greeting” i {>}
Key
Direct commands
4. “Yes” i {>} i {ih}
{1}
Repeats a message (during
playback)*1
6.4.2 Listening to recorded messages
{2}
Skips a message (during playback)
{3}
Enter the “Settings” menu
{4}
Plays new messages
{5}
Plays all messages
{6}
Plays greeting message
{7}{6}
Records greeting message
{8}
Turns ON auto answer setting
{9}
Stops current operation
{0}
Turns OFF auto answer setting
{*}{4}
Erases a specific message (during
playback)
{*}{5}
Erases all messages
When the unit has new voice messages:
– the message indicator (1) on the cordless handset
will flash if the message alert feature (page 49) is
turned ON
1 {j/OK} i “Answer System” i {>}
2 “Play New Msg.” or “Play All Msg.” i {>}
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the beginning of
the message, the previous message will be played.
To skip a message
Press {>} to play the next message.
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6. Answering Machine
Key
Direct commands
{*}{6}
Erases greeting message (during
greeting message playback)
*1 If pressed within the first 5 seconds of a message,
the previous message will be played.
1. {j/OK} i “Answer System” i {>}
2. “Settings” i {>}
3. “Call Screening” i {>}
4. “On” or “Off” i {>} i {ih}
Note:
L You can also program this feature with the base unit
(feature #67 on page 46).
6.4.5 Programming for answering machine
To set the remote operation ID
You must program a remote operation ID to operate the
answering machine from a remote location (page 40).
1. {j/OK} i “Answer System” i {>}
2. “Settings” i {>}
3. “Remote Code” i {>}
4. To activate the remote operation feature, enter a 3digit remote operation ID.
L To deactivate the remote operation feature, press
{*}.
5. {j/OK} i {ih}
Note:
L You can also program this feature with the base unit
(feature #11 on page 43).
To change the ring count in TAM/FAX mode
To change the number of rings before the unit answers a
call in TAM/FAX mode. You can select 2 to 7 rings or
“Auto”. See page 33 for details.
1. {j/OK} i “Answer System” i {>}
2. “Settings” i {>}
3. “Number of Rings” i {>}
4. Select the desired setting. i {>} i {ih}
Note:
L You can also program this feature with the base unit
(feature #06 on page 42).
To change the maximum recording time for
incoming messages
You can change the maximum message recording time
allotted to each caller, or set the unit to greet callers but
not record messages.
1. {j/OK} i “Answer System” i {>}
6.5 Operating from a remote
location
Important:
L Program the remote operation ID beforehand
(page 40, or feature #11 on page 43).
L Set the unit to TAM/FAX mode before going out
(page 33).
L Use a touch tone telephone for remote
operations.
6.5.1 Summary of remote operation
1 Call your unit.
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
3 When there are new recorded messages
1. A long beep will sound.
2. Short beep(s) will sound up to 8 times.
L This indicates the number of new messages.
3. New messages will be played back.
When there are no new messages
1. A long beep will sound (short beep will not
sound).
2. Press {5}.
3. All the recorded messages will be played back.
4 To end remote operation press {9}, then hang up.
6.5.2 Remote operation using remote
commands
1 Call your unit.
2 Enter the remote operation ID during or after the
TAM/FAX greeting message.
2. “Settings” i {>}
3 Enter a remote command within 10 seconds.
3. “Recording Time” i {>}
Note:
L When you press a key, press firmly.
4. Select the desired setting. i {>} i {ih}
Note:
L You can also program this feature with the base unit
(feature #10 on page 43).
To screen the incoming call
To hear an incoming call from the speaker when the
answering machine is recording the message.
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6. Answering Machine
Key
Remote command
{1}
Repeats a message (during
playback)*1
{2}
Skips a message (during playback)
{4}
Plays new messages
{5}
Plays all messages
{6}
Plays greeting message
{7}
Records greeting message
{9}
Stops current operation*2
{0}
Turns OFF auto answer setting
{*}{4}
Erases a specific message (during
playback)
{*}{5}
Erases all messages
{*}{6}
Erases greeting message (during
greeting message playback)
{*}{#}
Ends remote operation
{#}
Skips the greeting message
*1 If pressed within the first 5 seconds of a message,
the previous message will be played.
*2 To resume operation, press a command key within
10 seconds.
Recording a marker message
After playing back the messages, you can leave an
additional message.
1. Wait for 3 beeps indicating the end of the remote
operation.
2. Wait about 10 seconds.
3. Hear the voice guide and/or hear 1 beep.
4. Leave a message.
To turn ON the auto answer setting
1. Call your unit and let it ring 10 rings.
L A beep will sound.
2. Enter the remote operation ID (page 40, feature #11
on page 43) within 10 seconds.
L The receiving mode will be set to TAM/FAX or
FAX ONLY mode, depending on the setting of
feature #77 (page 47).
3. Hang up the handset.
Note:
L You cannot turn ON the auto answer setting when the
unit is set to TEL/FAX mode.
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7. Programmable Features
7 Programmable Features
7.1 Base unit programming
1. {MENU}
2. Press {#} and the 2-digit code.
3. Press the desired command to display the desired
setting.
L This step may be slightly different depending on
the feature.
4. {SET}
5. To exit programming, press {MENU}.
{MENU}
{SET}
7.1.1 Basic features
Feature
Feature code
Selection
Setting the date and
time*1
{#}{0}{1}
Enter the date and time using the dial keypad. See page 17 for
details.
Setting your logo
{#}{0}{2}
Enter your logo using the dial keypad. See page 18 for details.
Setting your fax
number
{#}{0}{3}
Enter your fax number using the dial keypad. See page 18 for
details.
Printing a sending
report
{#}{0}{4}
{0} “OFF”: Sending reports will not be printed.
{1} “ON”: A sending report will be printed after every fax
transmission.
{2} “ERROR” (default): A sending report will be printed only when
a fax transmission fails.
Changing the ring
count in FAX ONLY
mode
{#}{0}{6}
{1} “1”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
Note:
L Set feature #77 to “FAX ONLY” (page 47) beforehand.
Changing the ring
count in TAM/FAX
mode*1
{#}{0}{6}
{0} “AUTO”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
See page 33 for details.
Note:
L Set feature #77 to “TAM/FAX” (page 47) beforehand.
L You can also program this feature with the cordless handset
(page 40).
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7. Programmable Features
Feature
Feature code
Selection
Changing the maximum
recording time for
incoming messages*1
{#}{1}{0}
{1} “1 MINUTE”
{2} “GREETING ONLY”: The unit plays the greeting message but
does not record any incoming messages.
{3} “3 MINUTES” (default)
Note:
L You can also program this feature with the cordless handset
(page 40).
Setting the remote
operation ID*1
{#}{1}{1}
1. {MENU} i {#}{1}{1}
2. To activate the remote operation feature, enter a 3-digit
remote operation ID.
L To deactivate the remote operation feature, press {*}.
3. {SET} i {MENU}
Note:
L You can also program this feature with the cordless handset
(page 40).
Setting the dialling
mode
{#}{1}{3}
If you cannot make calls, change this setting according to your
telephone line service.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
Setting the ringtone for
outside calls*2
{#}{1}{7}
{1} “RINGTONE
{2} “RINGTONE
{3} “RINGTONE
{4} “RINGTONE
{5} “RINGTONE
{6} “RINGTONE
1” (default)
2”
3”
4”
5”
6”
*1 When this setting is changed using the base unit, the setting for the cordless handset will also be changed, and
vice versa.
*2 This setting can be changed individually for the base unit and the cordless handset.
– To set the cordless handset ringtone for outside calls, see page 49.
7.1.2 Advanced features
Feature
Feature code
Selection
Setting the journal
report to print
automatically
{#}{2}{2}
{0} “OFF”: The unit will not print a journal report, but will keep a
record of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically
after every 30 new fax transmissions and receptions (page 27).
Sending documents
overseas
{#}{2}{3}
If you cannot send a fax overseas even if the number is correct
and the line is connected, activate this feature before sending the
fax.
This feature improves the reliability by reducing the transmission
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next
attempted fax transmission. After transmission, the unit will return
to the previous setting.
{2} “ERROR” (default): When the previous fax transmission fails
and you wish to re-send the document.
Note:
L Calling charges may be higher than usual.
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7. Programmable Features
Feature
Feature code
Selection
Sending a fax at a
specified time
{#}{2}{5}
This feature allows you to take advantage of low-cost calling
hours offered by your telephone company. This feature can be set
up to 24 hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1. Insert the document.
2. If necessary, press {A} or {B} repeatedly to select the
desired resolution (page 27).
3. {MENU} i {#}{2}{5}
4. Press {1} to select “ON”. i {SET}
5. Enter the fax number. i {SET}
6. Enter the transmission start time.
L If you select 12-hour time entry (page 17), press {*}
repeatedly to select AM or PM.
L If you select 24-hour time entry (page 17), the time is set
using 24-hour time entry.
7. {SET} i {MENU}
Note:
L To cancel after programming, press {STOP} then {SET}.
Setting the Caller ID list
to print automatically
{#}{2}{6}
{0} “OFF” (default): The Caller ID list will not be printed
automatically, but the base unit will keep a record of the
information for the last 50 callers.
{1} “ON”: The Caller ID list will be printed automatically each time
the base unit logs 50 callers (page 23).
Setting the quick scan
{#}{3}{4}
This feature is helpful when you want to remove the document for
other uses, because the unit will release the document before
sending or copying.
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The unit will scan the document and store it into
memory first, then the unit will start sending or copying the
documents.
Note:
L If the document exceeds the memory capacity, sending of the
whole document or copying of the exceeded document will be
cancelled and this feature will be turned OFF automatically.
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7. Programmable Features
Feature
Feature code
Selection
Receiving oversized
documents
{#}{3}{6}
If the size of the document sent by the other party is as large as
or larger than the recording paper, the unit can reduce the
document and print it. Select the desired reduction rate.
{1} “72%”
{2} “86%”
{3} “92%” (default)
{4} “100%”
Setting
Recording
paper size
Original
document size
“100%”
A4
Letter
“92%” (default)
A4
A4
“86%”
A4
A4
“72%”
A4
Legal
Note:
L The information of the sending party is printed on the top of
each page. Therefore, even if the original document is the
same size as the recording paper, the document will be
divided into 2 sheets when printed at “100%”. Select “92%” to
print on 1 sheet.
Changing the LCD
display contrast*2
{#}{3}{9}
{1} “NORMAL” (default)
{2} “DARKER”
Changing the fax
activation code
{#}{4}{1}
If you wish to use an extension telephone (page 31) to receive
faxes, activate this feature and program the activation code.
{0} “OFF”
{1} “ON” (default)
1. {MENU} i {#}{4}{1}
2. Press {1} to select “ON”. i {SET}
3. Enter your code from 2 to 4 digits, using 0-9, {*} and {#}.
L The default code is “;#9”.
4. {SET} i {MENU}
Setting the memory
reception alert
{#}{4}{4}
To alert you with a beeping sound when a received fax document
is stored into memory due to some existing problem.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear a beeping sound.
Note:
L The slow beeps will continue until you clear the printing
problem and make sure the unit is supplied with enough paper
to print the stored document.
Setting friendly
reception
{#}{4}{6}
To receive a fax automatically when you answer a call and hear a
fax calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax
reception.
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7. Programmable Features
Feature
Feature code
Selection
Setting the auto
disconnection
{#}{4}{9}
To answer a call with an extension telephone in TEL/FAX mode
(page 32) or TAM/FAX mode (page 33), activate this feature and
program the code.
{0} “OFF”
{1} “ON” (default)
1. {MENU} i {#}{4}{9}
2. Press {1} to select “ON”. i {SET}
3. Enter your code from 2 to 4 digits, using 0-9 and {*}.
L The default code is “;0”.
4. {SET} i {MENU}
Changing the greeting
message time for
TAM/FAX
{#}{5}{4}
{1} “16s” (default): Maximum greeting message time is 16
seconds.
{2} “60s”: Maximum greeting message time is 60 seconds.
See page 37 for details.
Setting the scan
contrast
{#}{5}{8}
To send or copy a document with faint or dark writing, set this
feature before transmission or copying.
{1} “NORMAL” (default): Used for normal writing.
{2} “LIGHT”: Used for dark writing.
{3} “DARKER”: Used for faint writing.
Copying phonebook
data from the base unit
to the cordless handset
{#}{5}{9}
{1} “1 ITEM” (default)
{2} “ALL ITEMS”
See page 54 for details.
Screening the incoming
call*1
{#}{6}{7}
To hear an incoming call from the speaker when the answering
machine is recording the message.
{0} “OFF”
{1} “ON” (default)
Note:
L You can also program this feature with the cordless handset
(page 40).
Setting the Error
Correction Mode (ECM)
{#}{6}{8}
This feature is available when the transmitting/receiving fax
machines are ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax
transmission/reception, the fax machine will support the
communication.
Note:
L You cannot change the setting when received documents are
in memory.
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7. Programmable Features
Feature
Feature code
Selection
Setting recall/flash time
(for the base unit and
cordless handset)
{#}{7}{2}
The recall/flash time depends on your telephone exchange or
host PBX.
{1} “900msec.”
{2} “700msec.”
{3} “600msec.” (default)
{4} “400msec.”
{5} “300msec.”
{6} “250msec.”
{7} “200msec.”
{8} “160msec.”
{9} “110msec.”
{*} “100msec.”
{0} “90msec.”
{#} “80msec.”
Note:
L If the unit is connected via a PBX, this setting may need to be
changed in order for PBX functions (transferring a call, etc.) to
work correctly. Consult your PBX supplier for the correct
setting.
Changing the receiving
mode in the manual
answer setting
{#}{7}{3}
{1} “TEL” (default): Telephone mode (page 31)
{2} “TEL/FAX”: Telephone/Fax mode (page 32)
Setting the connecting
tone
{#}{7}{6}
If you often have trouble when sending faxes, this feature allows
you to hear connecting tones: fax tone, ring back tone and busy
tone. You can use those tones to confirm the status of the other
party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
Note:
L If the ring back tone continues, the other party’s machine may
not be a fax machine or may have run out of paper. Check with
the other party.
L The connecting tone volume cannot be adjusted.
Changing the receiving
mode in the AUTO
ANSWER setting
{#}{7}{7}
{1} “TAM/FAX” (default): Telephone Answering Machine/Fax
mode (page 33)
{2} “FAX ONLY”: Fax only mode (page 33)
Changing the TEL/FAX
delayed ring count
{#}{7}{8}
If you use an extension telephone when this unit is in TEL/FAX
mode, select the desired number of times the extension
telephone rings before the unit answers the call.
{1} “1”
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
See page 32 for details.
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7. Programmable Features
Feature
Feature code
Selection
Resetting advanced
features to their default
settings
{#}{8}{0}
{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1. {MENU} i {#}{8}{0}
2. Press {1} to select “YES”. i {SET} i {SET}
Note:
L The ECM selection (feature #68 on page 46) will not be reset.
*1 When this setting is changed using the base unit, the setting for the cordless handset will also be changed, and
vice versa.
*2 This setting can be changed individually for the base unit and the cordless handset.
– To change the cordless handset LCD display contrast, see page 49.
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7. Programmable Features
Cordless Handset
7.2 Cordless handset programming
1. {j/OK}
2. Press {^} or {V} to select “Handset Setup”. i
{>}
3. Press {^} or {V} to select the desired item in the
cordless handset settings menu. i {>}
{j/OK}
{^}{V}{>}
{ih}
4. Press {^} or {V} to select the desired item in the
sub-menu. i {>}
5. Press {^} or {V} to select the desired setting then
press {>} or follow the instruction in the rightmost
column of the chart.
L To exit the operation, press {ih}.
7.2.1 Cordless handset features
Cordless handset
settings menu
Sub-menu
Feature (default setting)
“Time Settings”
“Set Date & Time”*1
Date and time: page 17
“Alarm”
Set the alarm: page 51
“Ringer Volume”*2
Cordless handset ringer volume (Maximum): page 16
“Ext. Ringtone”*2
Ringtones for outside calls (“Ringtone
“Int. Ringtone”
Ringtones for intercom calls (“Ringtone
“Standby Display”
Standby mode display (“Off”)*5
“Select Language”
LCD display language (“English”): page 51
“Contrast”*2
Display contrast (Level 3)
“Registration”
“Register H.set”
page 52
“Other Options”
“New Msg. Alert”
New message alert (“Off”)*6
“Keytones”
Keytones ON/OFF (“On”)
“Auto Talk”
Auto talk ON/OFF (“Off”)*7
“Ringer Setup”
“Display Setup”
1”)*3
3”)*4
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7. Programmable Features
*1 When this setting is changed using the cordless handset, the setting for the base unit will also be changed, and
vice versa.
*2 This setting can be changed individually for the base unit and the cordless handset.
– To set the base unit ringer volume, see page 16.
– To set the base unit ringtone for outside calls, see feature #17 on page 43.
– To set the base unit LCD display contrast, see feature #39 on page 45.
*3 If you select one of the melody ringtones, the ringtone will continue to sound for several seconds if the caller
hangs up before you answer. You may hear a dial tone or no one on the line when you answer a call.
The preset melodies in this product are used with permission of © 2004 M-ZoNE Co., Ltd.
*4 The preset melodies in this product are used with permission of © 2004 M-ZoNE Co., Ltd.
*5 If “Off” is selected, only current date and time are displayed.
If “Handset Number” is selected and the current cordless handset number is 2, “[2]” is displayed.
*6 This feature alerts you when new messages have been received or recorded:
– SMS (page 25)
– Telephone answering machine (page 39)
The message indicator on the cordless handset flashes until you have listened to all new messages.
While message alert is ON, battery operating time is shortened (page 15).
*7 Auto talk feature allows you to answer calls simply by lifting the cordless handset OFF the base unit. You do not
need to press {C}.
Using the base unit PIN/repeater
1. {j/OK}
2. Press {^} or {V} to select “Base Unit Setup”. i {>}
3. Press {^} or {V} to select the desired item in the base unit settings menu. i {>}
4. Press {^} or {V} to select the desired item in the sub-menu. i {>}
5. Press {^} or {V} to select the desired setting then press {>} or follow the instruction in the rightmost column of the
chart.
L To exit the operation, press {ih}.
Base unit settings menu
Sub-menu
Feature (default setting)
“Call Options”
“Call Restrict”
page 51
“Other Options”
“Base Unit PIN”
Change base unit PIN (“0000”).*1
– Enter the current 4-digit base unit PIN.*2
i Enter the new 4-digit base unit PIN.
i {j/OK}
“Repeater Mode”
(“Off”): page 52
*1 If you change the PIN, please make note of your new PIN. The unit will not reveal the PIN to you.
*2 If you forget your PIN, consult your nearest Panasonic service centre.
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7. Programmable Features
7.2.2 Time settings
Alarm
An alarm will sound for 3 minutes at the set time once or
daily. Set the date and time beforehand (page 17).
1. {j/OK} i “Handset Setup” i {>}
2. “Time Settings” i {>}
3. “Alarm” i {>} 2 times
4. Select an alarm mode. i {>}
3. “Call Restrict” i {>}
4. Enter “0000” (default base unit PIN).
L If you forget your PIN, contact our service
personnel.
5. To restrict the base unit, press {0}.
To restrict a cordless handset, press the desired
cordless handset number.
L All the registered cordless handset numbers will
be displayed.
L Flashing numbers indicate call restriction is
turned ON for the corresponding cordless
handset/base unit.
L To turn call restriction OFF for a cordless
handset/base unit, press the number again. The
number will stop flashing.
“Off”
Turns alarm OFF. Press {>} again,
then press {ih} to finish.
“Once”
The alarm sounds once at the set time.
Enter the desired day and month.
6. {j/OK}
An alarm sounds daily at the set time.
7. Select a memory location. i {>}
“Daily”
5. Enter the desired hour and minute. i {j/OK}
6. Select the desired ringtone. i {>}
8. Enter the phone number or area code to be restricted
(up to 8 digits). i {j/OK} i {ih}
L To erase a restricted number, press {C/T}.
7. “Save” i {>} i {ih}
Note:
L To stop the alarm, press any dial key.
L When in talk or intercom mode, the alarm will not
sound until the call has ended.
L If you select “Once”, the setting will change to “Off”
after the alarm sounds.
7.2.3 Display setup
Display language
1. {j/OK} i “Handset Setup” i {>}
2. “Display Setup” i {>}
3. “Select Language” i {>}
4. Select the desired language. i {>} i {ih}
Note:
L If you select a language you cannot read, press
{ih}, press {j/OK}, press {^} 3 times, press
{>}, press {V} 2 times, press {>}, press {V}, press
{>}, select the desired language, press {>}, then
press {ih}.
7.2.4 Call options
Setting call restriction
You can restrict selected cordless handsets/base unit
from dialling certain numbers. You can assign up to 6
phone numbers to be restricted, and select which
cordless handsets/base unit will be restricted. Storing
area codes here will prevent the restricted cordless
handsets/base unit from dialling any phone number in
that area code.
1. {j/OK} i “Base Unit Setup” i {>}
2. “Call Options” i {>}
51
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8. Multi-unit Operation
8 Multi-unitUnits
Additional
Operation
8.1 Operating additional units
2 Enter “335”.
3 “Cancel Handset” i {>}
L The numbers of all cordless handsets registered
to the base unit are displayed.
8.1.1 Additional cordless handsets
Up to 6 cordless handsets can be registered to the base
unit. Additional cordless handsets will give you the
freedom to, for example, have an intercom call with
another cordless handset while a third cordless handset
is on an outside call.
Important:
L The additional cordless handset model
recommended for use with this unit is noted on
page 7. If other model cordless handset is used,
certain operations (cordless handset settings,
base unit settings, etc.) may not be available.
8.2 Registering a cordless
handset to a base unit
The included cordless handset and base unit are
preregistered. If for some reason the cordless handset is
not registered to the base unit (for example, w flashes
even when the cordless handset is near the base unit),
register the cordless handset manually.
After purchasing an additional cordless handset, register
it to the base unit. Ensure that the additional cordless
handset is switched ON. If it is not ON, press and hold
{ih} for few seconds to turn the cordless handset ON.
1
2
3
4
by pressing the desired cordless handset number.
L The selected cordless handset number(s) will
flash.
L To cancel a selected cordless handset number,
press the number again. The number will stop
flashing.
5 {j/OK}
6 “Yes” i {>} i {ih}
8.2.2 Increasing the range of the base unit
You can increase the signal range of the base unit by
using a DECT repeater. Please use only Panasonic
DECT repeater. See page 7 for accessory information.
Important:
L Before registering the repeater to this base unit,
you must turn the repeater mode ON.
L Do not use more than one repeater at a time.
Setting the repeater mode
1. {j/OK} i “Base Unit Setup” i {>}
2. “Other Options” i {>}
3. “Repeater Mode” i {>}
{j/OK} i “Handset Setup” i {>}
4. “On” or “Off” i {>} i {ih}
“Registration” i {>}
Note:
L After turning repeater mode ON or OFF, w may flash
on the cordless handset momentarily. This is normal.
The cordless handset can be used once w stops
flashing.
“Register H.set” i {>}
Press and hold {LOCATOR} on the base unit for
about 3 seconds, until the registration tone sounds.
L After pressing {LOCATOR}, the rest of this
procedure must be completed within 1 minute.
5 Wait until “Enter Base PIN” is displayed, then
enter the base unit PIN (default: “0000”), then press
{j/OK}.
L If you forget your PIN, consult your nearest
Panasonic service centre.
L When the cordless handset has been registered
successfully, w will stop flashing. If keytones are
turned ON (page 49), a confirmation tone will be
heard.
Note:
L Charge the batteries of your additional cordless
handset for about 7 hours before initial use.
8.2.1 Cancelling a cordless handset
A maximum of 6 cordless handsets can be registered to
a base unit. A cordless handset can cancel its own
registration (or the registration of another cordless
handset) that is stored in the base unit. This will allow the
base unit to forget the cordless handset.
1 {j/OK} i “Base Unit Setup” i {>}
52
4 Select the cordless handset(s) you want to cancel,
Other Features
8.3 Intercom
Intercom calls can be made between a cordless handset
and the base unit, and between 2 cordless handsets.
You can page all cordless handsets at once from the
base unit.
8.3.1 Making intercom calls
With the cordless handset
1 {INT}
2 To page the base unit, press {0}.
To page another cordless handset, press the
desired cordless handset number.
L The base unit or the destination cordless
handset will beep (be paged) for 1 minute.
L To stop paging, press {ih}.
3 When the paged party answers, talk into the
cordless handset.
4 To end the intercom call, press {ih}.
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8. Multi-unit Operation
With the base unit
1 {INTERCOM}
2 To page one cordless handset, press the desired
cordless handset number.
To page all cordless handsets, press {0}.
L The destination cordless handset(s) will beep
(be paged) for 1 minute.
L To stop paging, press {SP-PHONE} or
{INTERCOM}.
3 When the paged party answers, talk into {MIC}.
4 To end the intercom call, press {SP-PHONE} or
{INTERCOM}.
Cordless handset locator
Using this feature, you can locate a cordless handset if it
has been misplaced.
8.3.2 Answering intercom calls
With the cordless handset
When the cordless handset is being paged, it will beep
(be paged) and the ringer indicator will flash rapidly. The
display will show the paging extension’s number.
1 Press {C}, {s} or {INT} to answer the page.
2 To end the intercom call, press {ih}.
With the base unit
When the base unit is being paged, it will beep and
display the paging extension’s number.
1 Press {SP-PHONE} or {INTERCOM} to answer the
page.
2 To end the intercom call, press {SP-PHONE} or
{INTERCOM}.
8.4 Transferring a call/conference
A telephone call can be transferred between a cordless
handset and the base unit, and between 2 cordless
handsets using the intercom feature.
8.4.1 To the base unit or another cordless
handset (using the cordless handset)
1 Cordless handset:
During a phone call, press {INT}.
L The call will be put on hold.
2 Cordless handset:
To page the base unit, press {0}.
To page another cordless handset, press the
desired cordless handset number.
3 Base unit:
Press {SP-PHONE} to answer the page.
Another cordless handset:
Press {C} or {s} to answer the page.
4 Cordless handset:
To complete the transfer, press {ih}.
To establish a conference call, press {3}.
Transferring a call without speaking to the base unit
user/other cordless handset user
After step 2, press {ih}.
L The outside call rings at the base unit or the other
cordless handset.
Note:
L If the transferred call is not answered within 60
seconds, the call will ring at your cordless handset
again. Press {C} or {s} to return to the outside call.
8.4.2 To a cordless handset (using the
base unit)
1 Base unit:
During a phone call, press {INTERCOM}.
L The call will be put on hold.
2 Base unit:
To page one cordless handset, press the desired
cordless handset number.
To page all cordless handsets, press {0}.
3 Cordless handset:
Press {C} or {s} to answer the page.
4 Base unit:
To complete the transfer, press {SP-PHONE}.
To establish a conference call, press {3}.
Transferring a call without speaking to the cordless
handset user
After step 2, press {SP-PHONE}.
L The outside call rings at the cordless handset(s).
Note:
L If the transferred call is not answered within 60
seconds, the call will ring at the base unit again.
Press {SP-PHONE} to return to the outside call.
8.5 Copying phonebook items
One or all phonebook items can be copied between a
cordless handset and the base unit or between 2
cordless handsets. The destination unit will save the
items in its phonebook.
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8. Multi-unit Operation
8.5.1 To the base unit or another cordless
handset (using the cordless handset)
Copying one phonebook item
1. Find the desired cordless handset phonebook item
(page 20). i {j/OK}
2. “Copy” i {>}
3. To copy to the base unit, press {0}.
To copy to another cordless handset, press the
desired cordless handset number you wish to send
the cordless handset phonebook item to.
L When an item has been copied, “Completed” is
displayed.
L To continue copying another item:
“Yes” i {>} i Find the desired cordless
handset phonebook item. i {>}
4.
{ih}
Copying all the phonebook items
1. {k} i {j/OK}
2. “Copy All” i {>}
3. To copy to the base unit, press {0}.
To copy to another cordless handset, press the
desired cordless handset number you wish to send
the cordless handset phonebook item to.
L When all items have been copied, “Completed”
is displayed.
4. {ih}
8.5.2 To the cordless handset (using the
base unit)
Copying one phonebook item
1. {MENU} i {#}{5}{9}
2. Press {1} to display “1 ITEM”. i {SET}
3. Enter the cordless handset number you wish to send
the item to.
4. Press {A} or {B} repeatedly to display the desired
item.
5. {SET}
L To copy another item, repeat steps 4 and 5.
6. After copying is completed, press {MENU}.
Copying all the phonebook items
1. {MENU} i {#}{5}{9}
2. Press {2} to display “ALL ITEMS”. i {SET}
3. Enter the cordless handset number you wish to send
the item to.
4. After copying is completed, press {MENU}.
54
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9. Useful Information
9 Useful Information
9.1 Character entry
The dial keys are used to enter characters and numbers. Each dial key has multiple characters assigned to it. The
available character entry modes are Alphabet (ABC), Numeric (0-9), Greek (F), Extended 1 (G), Extended 2
(H), and Cyrillic (I). For SMS messages, Alphabet (ABC), Numeric (0-9), Greek (F), and Extended (G)
modes are available. When in these entry modes except Numeric, you can select which character is entered by
pressing a dial key repeatedly.
– Press {<} or {>} to move the cursor.
– Press dial keys to enter characters and numbers.
– Press {STOP} on the base unit or {C/T} on the cordless handset to erase the character or number highlighted by
the cursor. Press and hold {STOP}/{C/T} to erase all characters or numbers.
– Press {*} to switch between uppercase and lowercase.
– To enter another character located on the same dial key, press {>} to move the cursor to the next space, then
press the appropriate dial key.
9.1.1 Character entry modes
Several character entry modes can be used when entering text. The characters that can be entered depend on the
entry mode.
9.1.2 Characters available in each character entry mode
When the base unit displays the character entry screen:
Press {#} repeatedly to select a character entry mode.
When the cordless handset displays the character entry screen:
{k} i Select a character entry mode. i {>}
Note:
L For character entry when writing SMS messages, see page 56.
Alphabet character table (ABC)
{0}
{1}
{2}
{3}
{4}
{5}
{6}
{7}
{8}
{9}
{4}
{5}
{6}
{7}
{8}
{9}
{4}
{5}
{6}
{7}
{8}
{9}
{5}
{6}
{7}
{8}
{9}
Numeric entry table (0-9)
{0}
{1}
{2}
{3}
Greek character table (M)
{0}
{1}
{2}
{3}
Extended 1 character table (N)
{0}
{1}
{2}
{3}
{4}
L The following are used for both uppercase and lowercase:
55
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9. Useful Information
Extended 2 character table (O)
{0}
{1}
{2}
{3}
{4}
{5}
{6}
{7}
{8}
{9}
L The following are used for both uppercase and lowercase:
Cyrillic character table (P)
{0}
{1}
{2}
{3}
{4}
{5}
{6}
{7}
{8}
9.1.3 When writing SMS messages
Alphabet character table (ABC)
Numeric entry table (0-9)
Greek character table (M)
Extended character table (N)
L The following are used for both uppercase and lowercase:
56
{9}
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10. Help
10 Help
10.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending
and journal reports (page 27).
Message
COMMUNICATION ERROR
Code
40-42
46-72
FF
Cause & Solution
L A transmission or reception error occurred. Try
again or check with the other party.
43
44
L A line problem occurred. Connect the telephone line
cord to a different jack and try again.
L An overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 43).
DOCUMENT JAMMED
-----
L Remove the jammed document (page 68).
ERROR-NOT YOUR UNIT
53
54
59
70
L A transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
JUNK FAX PROH. REJECT
-----
L The junk fax prohibitor feature of this unit rejected
fax reception.
MEMORY FULL
-----
L The memory is full of received documents due to a
lack of recording paper, a lack of ink film or a
recording paper jam. Install paper (page 13), install
ink film (page 11) or remove the jammed paper
(page 67).
NO DOCUMENT
-----
L The document was not fed into the unit properly. Reinsert the document and try again.
OTHER FAX NOT RESPONDING
-----
L The other party’s fax machine is busy or has run out
of recording paper. Try again.
L The other party’s fax machine rang too many times.
Send the fax manually (page 27).
L The other party’s machine is not a fax machine.
Check with the other party.
L The number you dialled is not in service.
PRESSED THE STOP KEY
-----
L {STOP} was pressed, and fax transmission or
reception was cancelled.
OK
-----
L Fax transmission or reception was successful.
57
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10. Help
10.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
10.2.1 Base unit
Display
Cause & Solution
“BACK COVER OPEN”
L The back cover is open. Close the back cover firmly.
“BUSY”
L The cordless handset you tried to call is in use.
L The cordless handset you are calling is too far from the base unit.
“CALL SERVICE”
L There is something wrong with the unit. Contact our service personnel.
“CHECK DOCUMENT”
L The document was not fed into the unit properly. Re-insert the document. If
misfeeding occurs frequently, clean the document feeder rollers (page 69)
and try again.
L The document is longer than 600 mm. Press {STOP} to remove the
document. Divide the document into two or more sheets, and try again.
“CHECK FILM”
L The ink film is empty. Replace the ink film with a new one (page 11).
L The ink film is not installed. Install it (page 11).
L The ink film is slack or creased. Tighten it (see step 5 on page 11).
“CHECK PAPER”
L The recording paper is not installed or the unit has run out of paper. Install
paper and press {SET} to clear the message.
L The recording paper was not fed into the unit properly (page 68). Re-install
paper (page 13) and press {SET} to clear the message.
L The recording paper has jammed near the recording paper entrance.
Remove the jammed paper (page 67) and press {SET} to clear the
message.
“FAX IN MEMORY”
L See the other displayed message instructions to print out the document.
Received documents are stored in memory due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 67). You will lose all faxes
in memory if the power is removed. Check with power connected.
“FAX MEMORY FULL”
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 67). You will lose all faxes
in memory if the power is removed. Check with power connected.
L When performing memory transmission, the document being stored
exceeded the memory capacity of the unit. Send the entire document
manually.
“FILM EMPTY”
L The ink film is empty. Replace the ink film with a new one (page 11).
L The ink film is slack. Tighten it (see step 5 on page 11) and install again.
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
“FILM NEAR EMPTY”
L The remaining ink film is low. Prepare a new ink film (page 7).
“MEMORY FULL”
L The base unit’s phonebook memory is full. Erase unnecessary items (page
22).
L When making a copy, the document being stored exceeded the memory
capacity of the unit. Press {STOP} to clear the message. Divide the
document into sections.
“MESSAGE FULL”
L There is no room left in memory to record voice messages. Erase
unnecessary messages (page 38, 39).
58
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10. Help
Display
Cause & Solution
“MODEM ERROR”
L There is something wrong with the unit’s modem. Contact our service
personnel.
“NO FAX REPLY”
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“OPEN
CHECK
“OPEN
CHECK
CABINET
FILM SLACK”
CABINET
FILM TYPE”
L Please use genuine Panasonic replacement film (page 7).
L The ink film is slack. Tighten it (see step 5 on page 11).
L The fax machine is positioned near appliances such as TVs or speakers
which generate an intense magnetic field.
“PAPER JAMMED”
L A recording paper jam occurred. Remove the jammed paper (page 67).
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
“PLEASE WAIT”
L The unit is checking that there is no slack or crease in the ink film. Wait for
a moment while the check is completed.
“POLLING ERROR”
L The other party’s fax machine does not support polling. Check with the
other party.
“RECORDING ERROR”
L The greeting message you recorded was under 1 second long. Record a
longer message.
“REDIAL TIME OUT”
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“REMOVE DOCUMENT”
L The document is jammed. Remove the jammed document (page 68).
L Press {STOP} to eject the jammed paper.
“SERIAL ERROR”
L There is something wrong with the unit. Contact our service personnel.
“TRANSMIT ERROR”
L A transmission error occurred. Try again.
L If you send a fax overseas, try the following:
– Use the overseas transmission mode (feature #23 on page 43).
– Add 2 pauses at the end of the telephone number or dial manually.
“UNIT OVERHEATED”
L The unit is too hot. Stop using the unit for a while and let the unit cool down.
10.2.2 Cordless handset
Display
Cause & Solution
“Answer Sys. Full”
L Erase unnecessary messages (page 38, 39).
“Error”
L Recording was too short. Try again.
“Failed”
L Phonebook copy failed. Confirm the destination unit is in standby mode and
try again.
“Incomplete”
L The destination unit’s phonebook memory is full. Erase the unnecessary
phonebook items from the destination unit and try again.
“Invalid Number”
L You tried to send an SMS message to a phone number saved in the base
unit phonebook, cordless handset phonebook, Caller ID list, or redial list
that is over 20 digits long.
“Memory Full”
L The cordless handset’s phonebook memory is full. Erase unnecessary
items (page 21).
L There is no room left in memory to record voice messages. Erase
unnecessary messages (page 38, 39).
“SMS Full”
L Erase unnecessary messages (page 26).
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10. Help
Display
“You must first
subscribe to Caller ID.”
Cause & Solution
L You must subscribe to Caller ID service. Once you receive caller information
after subscribing to Caller ID service, this message will not be displayed.
Troubleshooting
10.3 When a function does not work, check here
If you still have difficulties after following the instructions in this section, reset the unit. Disconnect the power cord and
turn OFF the cordless handset. Reconnect the power cord and turn ON the cordless handset.
10.3.1 Initial settings
Problem
Cause & Solution
I cannot hear a dial tone.
L If you used a splitter/coupler to connect the unit, remove the splitter/coupler
and connect the unit to the wall jack directly. If the unit operates properly,
check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known working
telephone. If the working telephone operates properly, contact our service
personnel to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
L The power cord or telephone line cord is not connected. Check the
connections.
L If you have connected the fax machine through a computer modem,
connect the fax machine directly to a telephone line jack.
The unit does not work.
L Check the connections (page 14).
L Make sure that the cordless handset’s battery is installed correctly (page
13) and fully charge it (page 15).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it (page 16).
I cannot make calls.
L You dialled a call restricted number. Remove the number from the call
restricted list (page 51).
L The dialling mode setting may be wrong. Change the setting (feature #13 on
page 43).
10.3.2 General
Problem
Cause & Solution
The unit displays “PAPER
JAMMED” even though paper
is installed.
L You forced the recording paper into the paper tray too strongly. Remove all
of the installed paper, and re-install it gently.
The unit displays “CHECK
PAPER” even though paper is
inserted.
L The paper is inserted halfway. Insert it correctly (page 68) and press {SET}
to clear the message.
The other party complains
they only hear a fax tone and
cannot talk.
L FAX ONLY mode is set. Tell the other party the number is only used for
faxes.
L Change the receiving mode to TEL mode (page 31), TEL/FAX mode (page
32) or TAM/FAX mode (page 33).
{REDIAL} or {PAUSE} on the
base unit does not function
properly.
L If this button is pressed during dialling, a pause will be inserted. If pressed
immediately after a dial tone is obtained, the last number dialled will be
redialled.
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10. Help
Problem
Cause & Solution
During programming, I
cannot enter the code or ID
number.
L All or part of the number is the same as another code or ID. Change the
number:
– remote operation ID (code): page 40, or feature #11 on page 43.
– fax activation code: feature #41 on page 45.
– auto disconnection code: feature #49 on page 46.
The ink film runs out quickly.
L Even if there are only a few sentences, every page that comes out of the
machine is considered a full page.
L Turn OFF the following features:
– sending report: feature #04 on page 42.
– journal report: feature #22 on page 43.
– Caller ID list: feature #26 on page 44.
The base unit beeps.
L The memory reception alert of feature #44 is ON (page 45), and the unit has
a document in memory. Press {STOP} to stop the beeps, then see the
displayed message instructions to solve the problem.
The speakerphone is not
working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party, adjust the volume.
I cannot page a cordless
handset or base unit.
L The cordless handset is too far from the base unit.
The unit does not display the
caller’s name and/or
telephone number.
L You need to subscribe to a Caller ID service.
L Other telephone equipment may be interfering with your phone. Disconnect
it and try again.
L Other electrical appliances connected to the same outlet may be interfering
with the Caller ID information.
L Telephone line noise may be affecting the Caller ID information.
L The caller requested not to send his/her information (page 23).
L Depending on the service of the local telephone company, caller information
may not be displayed on the cordless handset in TEL/FAX mode. In this
case, change the TEL/FAX ring setting to 1 (feature #78 on page 47).
L If a call is being transferred to you, the caller information will not be
displayed.
The display exits the Caller ID
List while viewing caller
information.
L Do not pause for over 1 minute on the cordless handset or 3 minutes on the
base unit while viewing.
10.3.3 Cordless handset
Problem
Cause & Solution
The cordless handset does
not work.
L Make sure that the battery is installed correctly (page 13) and fully charge
it (page 15).
L Clean the charge contacts and charge again (page 15).
L Turn the cordless handset power OFF, then ON (page 15).
L Check that the power cord is connected properly.
L The cordless handset has not been registered to the base unit. Register the
cordless handset (page 52).
L Re-install the batteries (page 13) and fully charge them.
The cordless handset display
is blank.
L The cordless handset is not turned ON. Turn the power ON (page 15).
The cordless handset will not
turn ON.
L Make sure that the batteries are installed correctly (page 13).
L Fully charge the batteries (page 15).
L Clean the charge contacts and charge again (page 15).
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10. Help
Problem
Cause & Solution
I have changed the cordless
handset display language to a
language I cannot read.
L Change the cordless handset display language (page 51).
w is flashing.
L The cordless handset is not registered to the base unit. Register it (page
52).
L The cordless handset is too far from the base unit. Move closer.
L The power cord is not connected. Check the connections.
The cordless handset does
not ring.
L The ringer volume is turned OFF. Adjust it (page 16).
The batteries should be
charging but the battery icon
does not change.
L Clean the charge contacts and charge again (page 15).
A busy tone is heard when
{C} is pressed.
L The cordless handset is too far from the base unit. Move closer and try
again.
L The base unit or another cordless handset is on an outside call. Wait for the
other user to complete the call.
Static, sound cuts in/out,
fades. Interference from other
electrical units.
L Place the cordless handset and the base unit away from other electrical
appliances.
L Move closer to the base unit.
Noise is heard during a call.
L You are using the cordless handset or base unit in an area with high
electrical interference. Place the cordless handset and base unit away from
interference sources, such as antennas and mobile phones.
The cordless handset stops
working while being used.
L Disconnect the power cord and turn OFF the cordless handset to reset the
unit. Connect the power cord, turn ON the cordless handset and try again.
I assigned a phonebook item
to a desired category, but
category ringtones will not
sound.
L You must subscribe to Caller ID service.
L Set to TEL mode, TAM/FAX mode or FAX ONLY mode to use SMS features.
I cannot redial by pressing
{R}.
L If the redialled number was more than 24 digits long, the number will not be
redialled. Redial the number manually.
7 flashes or the cordless
handset beeps intermittently
while it is in use.
L Fully charge the batteries (page 15).
I fully charged the batteries,
but 7 still flashes.
L Clean the charge contacts and charge again (page 15).
L It is time to replace the batteries (page 13).
I fully charged the batteries,
but the operating time seems
to be short.
L Wipe the battery ends (S, T) and the unit contacts with a dry cloth.
I cannot make calls with the
cordless handset.
L You dialled a call restricted number. Remove the number from the call
restricted list (page 51).
I cannot register a cordless
handset to a base unit.
L The maximum number of cordless handsets are already registered to the
base unit. Cancel unused cordless handset registrations from the base unit
(page 52).
L You entered the wrong PIN. If you forget your PIN, consult your nearest
Panasonic service centre.
L Place the cordless handset and the base unit away from other electrical
appliances.
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10. Help
10.3.4 Fax – sending
Problem
Cause & Solution
I cannot send documents.
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
L The other party’s machine is not a fax machine. Check with the other party.
L The other party’s fax machine failed to answer the fax automatically. Send
the fax manually (page 27).
L The memory is full of received documents and the quick scan (feature #34
on page 44) is ON. Turn this feature OFF, and send the fax again.
I cannot send a fax overseas.
L Use the overseas transmission mode (feature #23 on page 43).
L Add two pauses at the end of the telephone number or dial manually.
The other party complains
that letters on their received
document are distorted or not
clear.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax transmission. Connect the unit to a line
that does not have these services.
L Another telephone on the same line is off the hook. Hang up the telephone
and try again.
L Try copying the document with this unit. If the copied image is clear, there
may be something wrong with the other party’s machine.
L Adjust the scan contrast using feature #58 (page 46).
The other party complains
that black lines, white lines or
smudges appear on their
received document.
L The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 69). Please do not insert a document before correction fluid has dried
completely.
Documents frequently
misfeed.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 69).
10.3.5 Fax – receiving
Problem
Cause & Solution
I cannot receive documents.
L The ink film is empty. Replace the ink film with a new one (page 11).
I cannot receive documents
automatically.
L The receiving mode is set to TEL mode.
Change the receiving mode:
– TAM/FAX mode (page 33), FAX ONLY mode (page 33) or TEL/FAX
mode (page 32).
L The time taken to answer the call is too long. Decrease the number of rings
(page 40, feature #06 on page 42, or #78 on page 47).
L The greeting message is too long. Record a shorter message (page 37).
The display shows
“CONNECTING.....”, but
faxes are not received.
L The receiving mode is set to FAX ONLY mode and the incoming call is not
a fax. Change the receiving mode:
– TAM/FAX mode (page 33), TEL mode (page 31) or TEL/FAX mode
(page 32).
A blank sheet is ejected.
L If a blank sheet is ejected after the received document is printed out, the
size of the document sent by the other party is as large as, or larger than,
the recording paper, and the receiving reduction rate is not programmed
correctly. Program the proper rate in feature #36 (page 45).
L The other party placed the document in their fax machine facing the wrong
way. Check with the other party.
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10. Help
Problem
Cause & Solution
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement film. Refer to page 7 for further
details.
L The thermal head is dirty. Clean it (page 70).
L If documents can be copied properly, the unit is working normally. The other
party may have sent a faint document or there may be something wrong
with the other party’s machine. Ask them to send a clearer copy of the
document or to check their fax machine.
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with cotton and/or fibre content that is over 20%,
such as letterhead or resume paper.
Recording paper frequently
misfeeds.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 69).
Letters on the received
document are distorted.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax reception. Connect the unit to a line that
does not have these services.
I cannot receive documents
using the cordless handset.
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 67).
When an extension telephone
is connected, I cannot receive
documents by pressing
{*}{#}{9}.
L You must set remote fax activation to ON (feature #41 on page 45)
beforehand.
L You may have changed the remote fax activation code from {*}{#}{9}
(default setting). Verify the remote fax activation code (feature #41 on page
45).
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 67).
The other party complains
that they cannot send a
document.
L The receiving mode is set to TEL mode. Receive the document manually
(page 31) or change the receiving mode to TAM/FAX mode (page 33), FAX
ONLY mode (page 33) or TEL/FAX mode (page 32).
L The memory is full of received documents due to a lack of recording paper,
a lack of ink film or a recording paper jam. Install paper (page 13), install ink
film (page 11) or remove the jammed paper (page 67).
I cannot select the desired
receiving mode.
L If you want to set TAM/FAX or FAX ONLY mode:
– select the desired mode using feature #77 (page 47), and press {AUTO
ANSWER} repeatedly until the desired mode is displayed.
L If you want to set TEL mode or TEL/FAX mode:
– select the desired mode using feature #73 (page 47), and press {AUTO
ANSWER} repeatedly until the desired mode is displayed.
10.3.6 Copying
Problem
Cause & Solution
The unit will not make a copy.
L The ink film is empty. Replace the ink film with a new one (page 11).
L You cannot make a copy during programming.
L You cannot make a copy during a telephone conversation.
A black line, white line or
smudge appears on the
copied document.
L The scanner glass or rollers are dirty with correction fluid, etc. Clean them
(page 69). Please do not insert a document before correction fluid has dried
completely.
64
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10. Help
Problem
Cause & Solution
The copied image is
distorted.
The printing quality is poor.
Original
ABC
Copy
Documents or recording
paper frequently misfeed.
L Adjust the width of the document guides to fit the actual size of the
document.
Please do not reuse the ink film!
Please use genuine Panasonic replacement film. Refer to page 7 for further
details.
L The thermal head is dirty. Clean it (page 70).
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with a cotton and/or fibre content that is over
20%, such as letterhead or resume paper.
L Clean the document feeder rollers, recording paper feeder and rubber flap
(page 69).
10.3.7 Answering machine
Problem
Cause & Solution
I cannot listen to messages
from a remote location.
L Activate the remote operation feature by setting the remote operation ID
beforehand (page 40, feature #11 on page 43). Press the remote operation
ID correctly and firmly.
L The unit is not in TAM/FAX mode. Change to TAM/FAX mode (page 41).
The other party complains
that they cannot leave a voice
message.
L The recording time is set to “GREETING ONLY”. Select “1 MINUTE” or “3
MINUTES” (page 40, feature #10 on page 43).
L The memory is full. Erase unnecessary messages (page 38, 39).
L Make sure there is no other answering machine connected on the same
line.
I cannot operate the
answering machine with the
cordless handset.
L Someone is operating the answering machine.
L You are too far from the base unit. Move closer to the base unit.
The message indicator
flashes slowly.
L This is normal. New messages have been recorded. Listen to the new
messages (page 38, 39) or turn the message alert OFF (page 49).
Caller ID information does not
display during message
playback.
L The caller information will not be displayed if a message is recorded by
using {MEMO} (page 38).
10.3.8 SMS
Problem
Cause & Solution
I cannot send or receive SMS
messages.
L You have not subscribed to the appropriate service. Consult your service
provider.
L The SMS message centre number(s) are not stored or are incorrect. Store
the correct numbers (page 25).
L Message transmission was interrupted. Wait until the message has been
sent before using other telephone functions.
The SMS message centre
number is logged in the caller
list and the message is not
received.
L Someone tried to send you a message while SMS is turned OFF.
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10. Help
Problem
Cause & Solution
“FD” is displayed.
L The unit could not connect to the SMS message centre. Confirm that the
correct SMS message centre numbers are stored (page 25). Confirm that
SMS is turned ON (page 25).
“FE” is displayed.
L An error occurred while sending the message. Try again.
“E0” is displayed.
L Your telephone number is permanently withheld or you have not subscribed
to the appropriate service. Consult your service provider.
“,” is not displayed after you
display a message. An error
code is displayed.
L When an error code (“FD”, “FE”, or “E0”) is displayed, “,” will not be
displayed even if you have displayed the message.
10.3.9 If a power failure occurs
L The unit will not function.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L If delayed transmission (feature #25 on page 44) is programmed and a power failure prevents the document from
being sent at the set time, the document will be sent after power is restored.
L If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will
be printed stating which documents in memory have been erased.
66
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11. Maintenance
3 Turn the blue gear (5) in the direction of the arrow
11 Maintenance
Jams
11.1 Recording paper jams
until the ink film is tight (6) and at least one layer of
ink film is wrapped around the blue core (7).
11.1.1 When the recording paper has
jammed in the unit
The display will show the following.
PAPER JAMMED
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
5
1 Open the front cover (1), push the green button
(2), then open the back cover (3).
3
6
2
Correct
1
1 turn
Tight
2 Remove the jammed recording paper (4).
7
Incorrect
4
No ink film is wrapped around the blue core.
Slack/Crease
Reverse
67
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11. Maintenance
4 Close the back cover securely by pushing down on
the dotted area at both ends (8), then close the
front cover securely (9).
8
11.2 Document jams
1 Open the front cover. Remove the jammed
document carefully (1).
1
9
5 Install the paper tray (page 12), then insert the
recording paper gently (page 13).
11.1.2 When the recording paper was not
fed into the unit properly
The display will show the following.
CHECK PAPER
Remove the recording paper and straighten. Insert the
paper, then press {SET} to clear the message.
{SET}
68
2 Close the front cover securely.
Note:
L Do not pull out the jammed paper forcibly before
opening the front cover.
FC228FX-PFQX2496ZA-en.book Page 69 Monday, June 19, 2006 5:37 PM
11. Maintenance
Cleaning
11.3 Document feeder/recording
paper feeder/scanner glass
cleaning
Clean the document feeder/recording paper
feeder/scanner glass when:
– Documents or recording paper frequently misfeed.
– Smudges or black/white lines appear on the original
document when sending or copying.
Caution:
L Do not use paper products, such as paper
towels or tissues.
5
4
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
6
4
4 Clean the recording paper feeder roller (7) with a
cloth moistened with isopropyl rubbing alcohol, and
let all parts dry thoroughly.
7
1 Disconnect the power cord and the telephone line
cord.
2 Open the front cover (1), push the green button
(2), then open the back cover (3).
3
2
5 Close the back cover securely by pushing down on
1
the dotted area at both ends (8), then close the
front cover securely (9).
8
3 Clean the document feeder rollers (4) and rubber
flap (5) with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry thoroughly.
Clean the scanner glass (6) with a soft, dry cloth.
9
6 Install the paper tray (page 12), then insert the
recording paper gently (page 13).
7 Connect the power cord and the telephone line cord.
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11. Maintenance
11.4 Thermal head cleaning
If smudges or black/white lines appear on a
copied/received document, check whether there is dust
on the thermal head. Clean the thermal head to remove
the dust.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and do not
touch the thermal head directly.
5
Important:
L Remove the recording paper, then remove the
paper tray beforehand, otherwise the paper may
misfeed or jam.
5 Re-install the ink film and close the covers (see step
4 to 7 on page 11).
6 Install the paper tray (page 12), then insert the
1 Disconnect the power cord and the telephone line
cord.
7 Connect the power cord and the telephone line cord.
2 Open the front cover (1), push the green button
(2), then open the back cover (3).
3
2
1
3 Remove the ink film (4).
4
4 Clean the thermal head (5) with a cloth moistened
with isopropyl rubbing alcohol, and let it dry
thoroughly.
70
recording paper gently (page 13).
FC228FX-PFQX2496ZA-en.book Page 71 Monday, June 19, 2006 5:37 PM
12. General Information
12 General
Printed
Repor
Information
ts
Specifications
12.1 Reference lists and reports
(Base unit only)
12.2 Specifications
You can print out the following lists and reports for your
reference:
– “SETUP LIST”
– “PHONEBOOK LIST”
– “JOURNAL REPORT”
– “BROADCAST LIST”
– “PRINTER TEST”
L If the test print has a smudges, blurred points or
lines, clean the thermal head (page 70).
– “CALLER ID LIST”
You can set the following lists and reports to print
automatically:
– “AUTO JOURNAL”
L See feature #22 on page 43 for details.
– “AUTO CALL. LIST”
L See feature #26 on page 44 for details.
{MENU}
{SET}
{<}{>}
■ Applicable lines:
Public Switched Telephone Network
■ Document size:
Max. 216 mm in width, Max. 600 mm in length
■ Effective scanning width:
208 mm
■ Effective printing width:
A4: 202 mm
■ Transmission time*1:
Approx. 12 s/page (ECM-MMR)*2
■ Scanning density:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm – in standard resolution,
7.7 lines/mm – in fine/photo resolution,
15.4 lines/mm – in super fine resolution
■ Photo resolution:
64-level
{STOP}
{PRINT REPORT}
1 {PRINT REPORT}
2 Press {<} or {>} repeatedly to display the desired
item.
3 {SET}
L If you select to print out a list or a report, printing
will start.
To stop printing, press {STOP}.
L If you select “AUTO JOURNAL” or “AUTO CALL.
LIST”, press {0} or {1} to select the desired
setting, then press {SET}.
{0} “OFF”
{1} “ON”
4 {MENU}
12.2.1 Base unit
■ Scanner type:
Contact Image Sensor
■ Printer type:
Thermal Transfer on plain paper
■ Data compression system:
Modified Huffman (MH), Modified READ (MR), Modified
Modified READ (MMR)
■ Modem speed:
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
■ Operating environment:
5 °C – 35 °C, 20 % – 80 % RH (Relative Humidity)
■ Dimensions:
Approx. height 106 mm × width 374 mm × depth 200 mm
■ Mass (Weight):
Approx. 2.7 kg
■ Power consumption:
Standby: Approx. 4 W
Transmission: Approx. 15 W
Reception: Approx. 40 W (When receiving a 20 % black
document)
Copy: Approx. 40 W (When copying a 20 % black
document)
Maximum: Approx. 135 W (When copying a 100 % black
document)
■ Power supply:
220 V – 240 V AC, 50/60 Hz
■ Fax memory capacity*3:
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard
resolution, without using the Error Correction Mode.)
■ Voice memory capacity*4:
Approx. 15 minutes of recording time
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12. General Information
■ Copy memory capacity:
Approx. 10 pages (Based on the ITU-T No. 1 Test Chart
in fine resolution.)
*1 Transmission speed depends upon the contents of
the pages, resolution, telephone line conditions and
capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1
Test Chart. If the capability of the other party’s
machine is inferior to your unit, the transmission time
may be longer.
*3 If an error occurs during fax reception, such as a
paper jam or if the recording paper runs out, the fax
and subsequent faxes will be retained in memory.
*4 Recording time may be reduced by the calling party’s
background noise.
ITU-T No. 1 Test Chart
L
L
L
L
L
L
vellum paper. These materials may transfer onto
the fusing roller and cause damage.
– Moist paper
Some paper only accepts print on one side. Try using
the other side of the paper if you are not happy with
the print quality or if misfeeding occurs.
For proper paper feeding and best print quality, we
recommend using long-grained paper.
Do not use paper of different types or thickness at the
same time. This may cause a paper jam.
Avoid double-sided printing.
Do not use paper printed from this unit for doublesided printing with other copiers or printers. This may
cause a paper jam.
To avoid curling, do not open paper packs until you
are ready to use the paper. Store unused paper in
the original packaging, in a cool and dry location.
12.2.2 Cordless handset
Note:
L Design and specifications are subject to change
without notice.
L The pictures and illustrations in these instructions
may vary slightly from the actual product.
Recording paper specifications
Recording paper size:
A4: 210 mm × 297 mm
Recording paper weight:
64 g/m2 to 80 g/m2
Note for recording paper:
L Do not use the following types of paper:
– Paper with a cotton and/or fibre content that is
over 20 %, such as letterhead paper or paper
used for resumes
– Extremely smooth or shiny paper, or paper that is
highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such as tabs
or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolour, scorch or
emit dangerous fumes near 200 °C, such as
72
■ Standard:
DECT (Digital Enhanced Cordless Telecommunications)
GAP (Generic Access Profile)
■ Number of channels:
120 Duplex Channels
■ Frequency range:
1.88 GHz to 1.9 GHz
■ Duplex procedure:
TDMA (Time Division Multiple Access)
■ Channel spacing:
1,728 kHz
■ Bit rate:
1,152 kbit/s
■ Modulation:
GFSK (Gaussian Frequency Shift Keying)
■ RF transmission power:
Approx. 250 mW
■ Voice coding:
ADPCM 32 kbit/s
■ Operating environment:
5 °C – 40 °C, 20 % – 80 % RH (Relative Humidity)
■ Dimensions:
Approx. height 155 mm × width 48 mm × depth 34 mm
■ Mass (Weight):
Approx. 140 g
FC228FX-PFQX2496ZA-en.book Page 73 Monday, June 19, 2006 5:37 PM
13. Index
Base unit: 8
Cordless handset: 9
13. Index
13.1 Index
#
#01 Date and time: 17
#02 Your logo: 18
#03 Your fax number: 18
#04 Sending report: 27
#06 FAX ring count: 42
#06 TAM ring count: 33
#10 Caller’s recording time: 43
#11 Remote operation ID: 43
#17 External ringtone: 43
#22 Automatic journal report: 27
#23 Overseas mode: 43
#25 Delayed send: 44
#26 Automatic Caller ID list: 44
#34 Quick scan: 27, 35
#36 Receiving reduction: 45
#39 LCD display contrast: 45
#41 Fax activation code: 45
#44 Memory reception alert: 45
#46 Friendly reception: 45
#49 Auto disconnection: 46
#54 Greeting time: 46
#58 Scan contrast: 46
#59 Copy phonebook: 54
#67 Call screening: 46
#68 ECM selection: 46
#72 Recall/flash time: 47
#73 Manual answer: 47
#76 Connecting tone: 47
#77 Auto answer: 47
#78 TEL/FAX ring count: 47
#80 Set default: 48
A Accessories: 7
Paper tray: 12
Additional cordless handsets: 52
Advanced features: 43
Alarm: 51
Auto answer setting: 47
Auto disconnection: 46
Auto talk feature: 20
B Base unit phonebook
Copying: 54
Editing: 21
Erasing: 22
Making a phone call: 21
Sending faxes: 28
Storing: 21
Basic features: 42
Battery
Charge: 15
Installation: 13
Performance: 15
Replacement: 13
BROADCAST LIST: 71
Broadcast transmission: 29
Button description
C Caller ID
Calling back: 23
Storing: 24
CALLER ID LIST: 23, 44, 71
Caller’s recording time: 43
Call restriction: 51
Call screening: 40, 46
Call waiting: 23
Chain dial: 21
Character entry: 55
Cleaning: 69
Conference calls: 53
Connecting tone: 47
Connections: 14
Copy: 35
Collation: 35
Enlarge/Reduce: 35
Cordless handset
Cancelling: 52
Locator: 53
Power ON/OFF: 15
Registration: 52
Cordless handset phonebook
Copying: 54
Editing: 21
Erasing: 21
Making a phone call: 20
Storing: 20
D Date and time: 17
Delayed send: 44
Display (Base unit)
Contrast: 45
Error messages: 58
Display (Cordless handset)
Contrast: 49
Error messages: 59
Icons: 9
Language: 51
Standby mode: 49
Document size: 28
E ECM selection: 46
Error messages: 57
Extension telephone: 31
F Fax activation code: 45
Fax number: 18
FAX ONLY mode: 30, 33
Flash time: 47
Friendly reception: 45
G Greeting message
TAM/FAX: 37
Greeting message time
TAM/FAX: 46
I
Ink film: 11
Intercom: 52
73
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13. Index
J
Jams
Document: 68
Recording paper: 67
JOURNAL REPORT: 27, 71
Junk fax prohibitor: 34
K Keytones: 49
L Language: 49
Listening to recorded messages: 38, 39, 40
Logo: 18
M Manual answer setting: 47
Memo message: 38
Memory reception alert: 45
Memory redial: 19
Message alert: 49
Missed calls: 23
O One touch: 22
Overseas mode: 43
P Phonebook
Base unit: 21
Cordless handset: 20
Sending faxes: 28
PHONEBOOK LIST: 71
PIN
Base unit: 50
Polling: 34
Power failure: 66
Power ON/OFF (Cordless handset): 15
PRINTER TEST: 71
Programming
Base unit programming: 42
Cordless handset programming: 49
Q Quick scan: 27, 35
R Recall time: 47
Receiving alert: 45
Receiving faxes
Automatically: 33
Manually: 31
Receiving reduction: 45
Recording
Greeting message: 37, 39
Memo message: 38
Recording paper: 13, 72
Recording time
Incoming message: 40, 43
TAM/FAX greeting: 46
Redialling
Base unit: 19, 27, 28
Cordless handset: 19
Redial list: 19
Registration: 52
Remote operation: 40
Remote operation ID: 40, 43
Repeater: 52
Reports
Broadcast programming: 71
Broadcast sending: 29
74
Caller ID: 71
Journal: 27, 71
Phonebook: 71
Power down: 66
Printer test: 71
Sending: 27
Setup: 71
Reset (Base unit): 48
Resolution: 27, 35
Ring count
FAX ONLY: 42
TAM/FAX: 40, 42
TEL/FAX: 47
Ringtone
Base unit: 43
Cordless handset: 49
S Scan contrast: 46
Sending faxes
Base unit phonebook: 28
Broadcast: 29
From memory: 27
Manually: 27
One touch dial: 28
Sending report: 27
SETUP LIST: 71
SMS feature: 25
Storing
Broadcast: 29
One touch: 22
Phonebook: 20, 21
T TAM/FAX mode: 30, 33
TEL mode: 30, 31
Transferring a call: 53
V Voice time/day stamp: 38
Volume
Base unit: 16
Cordless handset: 16
FC228FX-PFQX2496ZA-en.book Page 75 Monday, June 19, 2006 5:37 PM
Notes
75
FC228FX-PFQX2496ZA-en.book Page 76 Monday, June 19, 2006 5:37 PM
0682 : Base Unit
0436 : DECT Cordless Handset
Manufacturer:
Panasonic Communications (Malaysia) Sdn. Bhd.
PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia
Global web site:
http://panasonic.net
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only.
All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications
Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
PFQX2496ZA
CM0806DY0
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