Panasonic | KXFP145E | Operating instructions | Panasonic KXFP145E Operating Instructions

FP141-145E.PDF Page 1 Wednesday, August 20, 2003 11:00 AM
Operating Instructions
Compact Plain Paper Fax
Model No.
This pictured model is KX-FP141.
KX-FP141E
Compact Plain Paper Fax
with Digital Answering System
Model No.
KX-FP145E
Please read these Operating
Instructions before using the unit
and save for future reference.
These models are designed to
be used only in the United
Kingdom and Ireland.
FP141-145E.book Page I Wednesday, August 20, 2003 11:00 AM
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open so that you will
find easy reference to the buttons.
OPEN
I
FP141-145E.book Page II Wednesday, August 20, 2003 11:00 AM
Location of Controls
Please keep this page open when following operating instructions.
For a description of each button, see page 11.
KX-FP141
A
B
F
MONITOR
I
J K
A
B
L
M
N
P Q
RS
KX-FP145
C DE
F
G
H
MIC
DIGITAL
SP-PHONE
I
J K
L
M
Keys (Listed in alphabetical order)
AUTO ANSWER F
MENU N
BROADCAST A
MONITOR P
CALLER ID B
MUTE S
COPY I
NAVIGATOR M
DIGITAL SP-PHONE O
PAUSE R
ERASE D
PLAY MESSAGES E
FAX/START J
QUICK H
HELP L
RECALL Q
N
O Q
RS
RECORD C
REDIAL R
SET J
SLOW G
START J
STOP K
VOLUME M
II
FP141-145E.book Page 2 Wednesday, August 20, 2003 11:00 AM
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L In the event of problems, you should contact your equipment supplier in the first instance.
L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.
Declaration of Conformity:
We, Panasonic Communications Co., Ltd., declare that this equipment is in compliance with the essential
requirements and other relevant provisions of Directive 1999/5/EC.
If you want to get a copy of the original Declaration of Conformity of our products which relates to the
R&TTE, please contact to our web address:
http://doc.panasonic-tc.de
Note:
L The suffix in the model number will be omitted in these instructions.
L Most figures shown in these operating instructions are based on a KX-FP141.
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under
the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© Panasonic Communications Co., Ltd. 2003
2
FP141-145E.book Page 3 Wednesday, August 20, 2003 11:00 AM
Important Instructions
Important
Safety
Instructions
Instructions
Important safety
instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the mains lead.
Install the unit where no one can step or trip
on the cord.
10. Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. When the mains lead is damaged or
frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15. Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone sockets in wet
locations unless the socket is specifically
designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
3
FP141-145E.book Page 4 Wednesday, August 20, 2003 11:00 AM
Important Instructions
For best performance
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
L Do not use this unit near liquid-for example,
near a bathtub, washbowl, sink, etc. Damp
basements should also be avoided. The unit
should be kept away from heat sources such
as heaters, kitchen stoves, etc. It also should
not be placed in rooms where the
temperature is less than 5°C or greater than
35°C.
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
4
FP141-145E.book Page 5 Wednesday, August 20, 2003 11:00 AM
Important Information
Important Information
Important Information
The connection to the telecommunication
systems must not be hard wired and must be
unplugged before the earth is disconnected.
Method of connection
This apparatus is connected to the exchange
line or PABX/PMBX extension by the new
standard British Telecom plug and socket.
Arrangements for provision of this type of
termination can be made through the nearest
British Telecom Sales Office.
This apparatus may be connected to the
following types of installation.
a) For connection to the public switched
telephone network (PSTN) and
compatible (Private Branch Exchange),
which use DTMF signalling. (Please
consult your supplier for an up to date list
of compatible PBX’s.)
b) The apparatus can be used on extension
sockets connected to a direct exchange
line (D.E.L.).
c) This apparatus is suitable for connection
to the telecommunication system directly
or via compatible private branch exchange
as an extension. The supplier of the
apparatus should be consulted for an up
to date list of PBX’s with which the
apparatus is compatible.
NOTES:
If you experience any problems with the
normal use of your apparatus, you should
unplug it from the telephone outlet and
connect a known working telephone in its
place. If the known working telephone still
gives problems, then please contact the
customer service department of your PSTN
operator (e.g. BT etc.). If it operates
properly, then the problems are likely to be
a fault in your apparatus. In this case,
consult your supplier for advice.
● Your PSTN operator may charge you if
they attend a service call that is not due to
apparatus supplied by them.
●
It cannot be guaranteed that the apparatus
will operate under all possible conditions of
connection to compatible PBX’s.
● This apparatus is suitable for connection to
a PBX with or without initial proceed
indication.
● This apparatus is suitable for connection to
a PBX with or without secondary proceed
indication.
Any cases of difficulty should be referred in
the first instance to the supplier of the
apparatus.
d) The apparatus must not be connected in
the following manner:
–As an extension to a pay phone
–As a party line with shared service
5
FP141-145E.book Page 6 Wednesday, August 20, 2003 11:00 AM
Fitting a Plug to the Mains Lead
Fitting a Plug to the Mains Lead
Fitting a plug to the mains lead
This appliance is supplied with a moulded
three pin mains plug for your safety and
convenience.
A 5 amp fuse is fitted in this plug.
Should the fuse need to be replaced please
ensure that the replacement fuse has a
rating of 5 amps and that it is approved by
ASTA or BSI to BS1362.
Check for ASTA mark
mark
or the BSI
IMPORTANT:
The wires in this mains lead are coloured in
accordance with the following code:
Green-and-Yellow: Earth
Blue:
Neutral
Brown:
Live
As the colours of the wire in the mains lead
of this appliance may not correspond with
the coloured markings identifying the
terminals in your plug, proceed as follows.
on the body of the fuse.
If the plug contains a removable fuse cover
you must ensure that it is refitted when the
fuse is replaced.
If you lose the fuse cover the plug must not
be used until a replacement cover is
obtained.
A replacement fuse cover can be purchased
from your local Panasonic dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET
IN YOUR HOME THEN THE FUSE
SHOULD BE REMOVED AND THE PLUG
CUT OFF AND DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF
PLUG IS INSERTED INTO ANY 13 AMP
SOCKET.
The wire which is coloured GREEN-ANDYELLOW must be connected to the terminal
in the plug which is marked with the letter E
or by the Earth symbol
or coloured
GREEN or GREEN-AND-YELLOW.
The wire which is coloured BLUE must be
connected to the terminal in the plug which
is marked with the letter N or coloured
BLACK.
The wire which is coloured BROWN must be
connected to the terminal in the plug which
is marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
compartment with a screwdriver and replace
the fuse (and fuse cover).
If a new plug is to be fitted please observe
the wiring code as shown below.
If in any doubt please consult a qualified
electrician.
WARNING: THIS APPLIANCE MUST BE
EARTHED.
FUSE
FUSE
6
FP141-145E.book Page 7 Wednesday, August 20, 2003 11:00 AM
Table of Contents
1. Introduction and
Installation
1. Table of Contents
Accessories
1.1 Included accessories..........................9
1.2 Accessory information ......................10
1.3 Extension telephone adaptor for UK
(KX-FP141 only)...............................10
Finding the Controls
1.4 Overview .......................................... 11
1.5 Description of buttons....................... 11
Installation
1.6 Ink film .............................................. 12
1.7 Handset cord ....................................14
1.8 Paper tray .........................................14
1.9 Recording paper...............................15
2. Preparation
Connections
2.1 Connections .....................................16
Help Button
2.2 Help function ....................................17
Volume
2.3 Adjusting volume ..............................17
Initial Programming
2.4 Date and time ...................................18
2.5 Your logo...........................................19
2.6 Your fax number ............................... 20
3. Telephone
Automatic Dialling
3.1 Storing names and telephone numbers
into the navigator directory ............... 21
3.2 Making a phone call using the navigator
directory............................................22
3.3 RECALL button (to use the recall
feature) .............................................22
Recording
3.4 Recording a telephone conversation
(KX-FP145 only)...............................22
Caller ID
3.5 Caller ID service ............................... 23
3.6 Viewing and calling back using caller
information........................................ 24
3.7 Storing caller information into the
navigator directory............................25
4. Fax
Sending Faxes
4.1 Sending a fax manually .................... 26
4.2 Documents you can send ................. 27
4.3 Sending a fax using the navigator
directory............................................28
4.4 Broadcast transmission ....................28
Receiving Faxes
4.5 Selecting the way to use your fax
machine............................................30
4.6 Receiving a fax manually – {AUTO
ANSWER} OFF................................ 31
4.7 Receiving a fax automatically – {AUTO
ANSWER} ON ................................. 32
4.8 Using the unit with an answering
machine (KX-FP141 only) ................ 33
4.9 Receive polling (retrieving a fax placed
on another fax machine)................... 33
4.10 Junk fax prohibitor (preventing fax
reception from undesired callers) ..... 34
5. Copy
Copying
5.1 Making a copy ..................................35
6. Answering Device (KXFP145 only)
Greeting
6.1 Recording your greeting message.... 37
Memo Message
6.2 Leaving a message for others or
yourself ............................................. 37
Incoming Messages
6.3 Listening to recorded messages ...... 38
Remote Operation
6.4 Operating from a remote location ..... 39
Voice Mailbox
6.5 Allowing callers to leave private
messages ......................................... 41
6.6 Recording your mailbox greeting
messages ......................................... 41
6.7 Listening to recorded mailbox
messages ......................................... 42
6.8 Listening to recorded mailbox
messages from a remote location .... 43
Option
6.9 Transferring recorded messages to
another telephone ............................ 43
7. Programmable Features
Features
7.1 Programming ....................................45
7.2 Basic features...................................46
7.3 Advanced features............................47
7.4 Direct commands for programming
features.............................................50
7
FP141-145E.book Page 8 Wednesday, August 20, 2003 11:00 AM
Table of Contents
8. Help
Error Messages
8.1 Error messages – Reports ............... 53
8.2 Error messages – Display ................ 53
Frequently Asked Questions
8.3 When a function does not work, check
here .................................................. 55
Jams
8.4 Recording paper jams ......................59
8.5 Document jams – sending................ 61
Cleaning
8.6 Recording paper feeder cleaning ..... 62
8.7 Document feeder/scanner glass
cleaning ............................................63
8.8 Thermal head cleaning.....................64
9. General Information
Printed Reports
9.1 Reference lists and reports .............. 65
Specifications
9.2 Technical data about this product..... 66
Guarantee
9.3 Condition of guarantee .....................68
10.Index
10.1 Index................................................ 69
8
FP141-145E.book Page 9 Wednesday, August 20, 2003 11:00 AM
1. Introduction and Installation
1 Introduction and Installation
1.1 Included accessories
Item
Part number*1
Quantity
1
Mains lead
PFJA03A005Y
1
2
Telephone line cord
PQJA87S
1
3
Handset
PFJXH0530Z
1
----------
4
Handset cord
PFJA04C001Z
1
----------
5
Paper tray
PFZXFP141E
1
----------
6
Starter ink film (10 metres long)
----------
1
prints about 30 A4-sized
pages.*2
7
Operating instructions
PFQX1884Z
1
----------
8
Quick installation guide
PFQW2015Z
1
----------
No.
Specifications
---------for UK
*1 Part numbers are subject to change without notice.
*2 For replacement film, see page 10.
Note:
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
1
2
3
6
7
8
4
5
9
FP141-145E.book Page 10 Wednesday, August 20, 2003 11:00 AM
1. Introduction and Installation
1.2 Accessory information
1.2.1 Sales and Support Information
Customer Care Centre
L For UK customers: 08701 580560
L For Republic of Ireland customers: 01 289 8333
L Visit our website for product information
L E-mail: customer.care@panasonic.co.uk
Direct Sales at Panasonic UK
L Order accessory and consumable items for your product with ease and confidence by phoning our
Customer Care Centre Monday - Friday 9:00am - 5:30pm (Excluding public holidays).
L Or go on line through our Internet Accessory ordering application at www.panasonic.co.uk
L Most major credit and debit cards accepted.
L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.
L It couldn’t be simpler!
L Also available through our Internet is direct shopping for a wide range of finished products, take a
browse on our website for further details.
Model No.
KX-FA54X
Item
Specifications/Usage
Replacement film
*1
2 rolls – 216 mm × 35 m (Each roll will print
about 105 A4-sized pages.)
*1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use
genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink
film again.
1.3 Extension telephone adaptor for UK (KX-FP141 only)
When using the unit with an external answering machine (page 33), please purchase an extension
telephone adaptor (e.g., PQJA10058Z) by contacting one of the following:
– www.panasonic.co.uk
– Panasonic Customer Care Centre on Telephone number 08701 580560
– local Panasonic authorised dealer
To [EXT] socket
S
b1
a1
E
To telephone line cord of
external telephone or telephone
answering machine
N. C
A
(contact side)
b1
S
E
a1
N. C
(view: A)
a1, b1: Line
S
: Shunt
E
: Earth Recall (This function is not provided on this fax machine.)
10
FP141-145E.book Page 11 Wednesday, August 20, 2003 11:00 AM
1. Introduction and Installation
Finding the Controls
1.4 Overview
1
2
1.5 Description of buttons
3 4 5 6 7
L Keep the front cover page open for button
locations.
A {BROADCAST}
L To transmit a document to multiple parties
(page 29).
B {CALLER ID}
L To use Caller ID service (page 24, 25).
C {RECORD} (KX-FP145 only)
L To record messages (page 37).
D {ERASE} (KX-FP145 only)
L To erase messages (page 37, 38).
E {PLAY MESSAGES} (KX-FP145 only)
L To play messages (page 38).
F {AUTO ANSWER}
L To turn ON/OFF the auto answer setting
(page 30).
8
9
j k
l m
*The pictured model is KX-FP145.
1 Speaker
2 Document guides
3 Paper tray
4 Recording paper support
5 Recording paper entrance
6 Recording paper exit
7 Tension plate
8 Front cover
9 Document exit
j Microphone (KX-FP145 only)
k Document entrance
l Green button (Back cover release button)
m Back cover
Note:
L Remove all the blue shipping tapes before
installation.
G {SLOW} (KX-FP145 only)
L To slow down message playback (page
38).
H {QUICK} (KX-FP145 only)
L To speed up message playback (page
38).
I {COPY}
L To initiate copying (page 35).
J {FAX/START}{SET}
L To initiate fax transmission or reception.
L To store a setting during programming.
K {STOP}
L To stop an operation or programming.
L {HELP}
L To print a quick reference (page 17).
M {NAVIGATOR}{VOLUME}
L To adjust volume (page 17).
L To search for a stored item (page 22, 28).
L To select features or feature settings
during programming (page 45).
L To navigate to the next operation.
N {MENU}
L To initiate or exit programming.
O {DIGITAL SP-PHONE} (KX-FP145 only)
L For speakerphone operation (page 22).
P {MONITOR} (KX-FP141 only)
L To initiate dialling without lifting the
handset.
Q {RECALL}
L To access special telephone services
such as call waiting (page 22) or for
transferring extension calls.
11
FP141-145E.book Page 12 Wednesday, August 20, 2003 11:00 AM
1. Introduction and Installation
R {REDIAL}{PAUSE}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} (KX-FP141)/{DIGITAL
SP-PHONE} (KX-FP145) button, the unit
will automatically redial the number up to
5 times.
L To insert a pause during dialling.
Installation
1.6 Ink film
1.6.1 Installing the ink film
1
Open the front cover by pulling up the centre
part.
2
Release the back cover by pushing the green
button (1).
S {MUTE}
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
1
12
3
Open the back cover.
4
Insert the front ink film roll by inserting its
blue gear (1) into the left slot of the unit (2).
Insert the rear ink film roll (3).
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
FP141-145E.book Page 13 Wednesday, August 20, 2003 11:00 AM
1. Introduction and Installation
L Make sure the blue gear (1) and white
gear (4) are installed as shown.
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
4
Correct
1 turn
Tight
3
3
Incorrect
1
The ink film is not wrapped around the
blue core.
2
5
Turn the blue gear (1) in the direction of the
arrow until the ink film is tight (2).
Reverse
Slack/Crease
6
Close the back cover securely by pushing
down on the notched area at both ends (1).
1
1
7
Close the front cover securely.
2
13
FP141-145E.book Page 14 Wednesday, August 20, 2003 11:00 AM
1. Introduction and Installation
1.6.2 Replacing the ink film
The included film roll is a starter ink film. To
ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 10 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
1.7 Handset cord
Connect the handset cord (1).
Important:
L Remove the recording paper and the
paper tray beforehand, or the paper may
misfeed or jam.
1
Open the covers (see steps 1 to 3 on page
12).
2
Remove the used core (1) and used ink film
(2).
1
1
1.8 Paper tray
Insert the tabs (1) on the paper tray (2) into the
slots on the back of the unit (3).
2
2
1
3
Remove the stoppers (1) and tags (2) from
the new ink film (3).
2
3
1
3
1
4
Insert the ink film and close the covers (see
steps 4 to 7 on page 12).
5
Install the paper tray (page 14), then insert
the recording paper (page 15).
14
FP141-145E.book Page 15 Wednesday, August 20, 2003 11:00 AM
1. Introduction and Installation
4
Push the tension plate back (1).
1.9 Recording paper
The unit can hold up to 30 sheets of 80 g/m2
paper.
Please read the note on page 67 for important
information on recording paper.
1
1
Pull the tension plate forward (1).
1
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Correct
2
Fan the paper to prevent paper jams.
3
Insert the paper, print-side down (1).
L The paper should not be over the tab
(2).
2
Incorrect
1
15
FP141-145E.book Page 16 Wednesday, August 20, 2003 11:00 AM
2. Preparation
2 Preparation
Connections
2.1 Connections
L If you use the unit with a computer and your
internet provider instructs you to install a
filter, please connect it as follows.
KX-FP141 only
Connect to [LINE].
Telephone
line cord
Mains lead
Telephone
line cord
To Household
Mains Supply
(220–240 V, 50 Hz)
To telephone network
Caution:
L The mains lead must remain connected at
all times.
L Never install telephone wiring during a
lightning storm.
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
Note:
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
L If you want to connect an answering machine
to this unit, see page 33 (KX-FP141 only).
L Do not connect an answering machine to the
same telephone line. If connected, set the
automatic answer feature to OFF by pressing
{AUTO ANSWER} repeatedly (KX-FP145
only).
16
To telephone
network
Filter
Telephone line cord
FP141-145E.book Page 17 Wednesday, August 20, 2003 11:00 AM
2. Preparation
Help Button
Volume
2.2 Help function
2.3 Adjusting volume
The unit contains helpful information which can
be printed for quick reference.
Basic settings:
How to set the date, time, your logo and fax
number.
Feature list:
How to program the features.
Directory:
How to store names and numbers in the
navigator directory and how to dial them.
TAD operation (KX-FP145 only):
How to use the answering device.
Fax receiving:
How to set the unit to receive faxes.
Copier:
How to use the copier function.
Reports:
List of available reports.
Caller ID:
How to use the Caller ID service.
{SET}
1
2
3
{HELP}
{<}{>}
Press {HELP}.
Press {<} or {>} repeatedly to display the
desired item.
Press {SET}.
L The selected item will be printed.
{SET}
{A}{B}
2.3.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {B} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not ring
and will display “INCOMING CALL”.
L To turn the ringer back ON, press {A}.
Ringer pattern
L You can select one of three ringer patterns
(feature #17, page 46).
2.3.2 Monitor/Speaker volume
8 levels (high to low) are available.
While using the monitor/speakerphone, press
{A} or {B}.
2.3.3 Voice guidance volume
(KX-FP145 only)
9 levels (high to off) are available.
While listening to voice guidance, press {A}
or {B}.
2.3.4 Answering device volume
(KX-FP145 only)
9 levels (high to off) are available.
While listening to recorded messages, press
{A} or {B}.
17
FP141-145E.book Page 18 Wednesday, August 20, 2003 11:00 AM
2. Preparation
Initial Programming
2.4 Date and time
You must set the date and time.
Note:
L This information will be printed on each page
transmitted from your unit.
L The accuracy of the clock is approximately
±60 seconds a month.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
{SET}
1
{MENU}
{<}{>}
Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2
Press {<} or {>} repeatedly to display the
following.
SET DATE & TIME
PRESS SET
3
Press {SET}.
L Cursor (|) will appear on the display.
D:|
01/M:01/Y:03
TIME: 12:00AM
4
Enter the current day/month/year by
selecting 2 digits for each.
Example: 10 August, 2003
Press {1}{0} {0}{8} {0}{3}.
D:10/M:08/Y:03
TIME: |
12:00AM
5
Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 3:15PM (12 hour clock entry
only)
1. Press {0}{3} {1}{5}.
D:|
10/M:08/Y:03
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
D:|
10/M:08/Y:03
TIME: 03:15PM
6
Press {SET}.
L The next feature will be displayed.
7
Press {MENU} to exit the program.
18
FP141-145E.book Page 19 Wednesday, August 20, 2003 11:00 AM
2. Preparation
Keys
Characters
2.5 Your logo
{7}
P
Q R S
p
q
r
The logo can be your company, division or name.
{8}
T
U V t
u
v
8
{9}
W X
Y Z
w x
{0}
0
)
<
>
¥
@
(
% &
{STOP}
{SET}
1
{MUTE}
{MENU}
{<}{>}{A}{B}
{RECALL}
Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2
Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
PRESS SET
3
s
7
y
z
9
!
"
#
$
@ ^
’
→
{#}
To change capital or lowercase letter.
{RECALL}
Hyphen button
{MUTE}
Insert button
{STOP}
Delete button
Note:
L To enter another character located on the
same number key, press {>} to move the
cursor to the next space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|
B
Press {SET}.
L Cursor (|) will appear on the display.
2. Press {4} 3 times.
LOGO=|
LOGO=B|
I
4
Enter your logo, up to 30 characters. See the
character table on page 19 for details.
5
Press {SET}.
L The next feature will be displayed.
6
LOGO=BI|
L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
Press {MENU} to exit the program.
Note:
L This information will be printed on each page
transmitted from your unit.
To select characters with the dial keypad
Keys
Characters
{1}
1
[
]
{
}
+
–
/
,
.
_
`
:
;
?
|
{2}
A
B C a
b
c
2
{3}
D E F
d
e
f
3
{4}
G H I
g
h
i
4
{5}
J
j
k
l
5
{6}
M N O m n
o
6
K L
3. Press {5} 3 times.
LOGO=BIL|
L
To change capital or lower-case letters
Pressing the {#} key will change to capital or
lower-case alternately.
1. Press {2} 2 times.
LOGO=|
B
=
2. Press {4} 3 times.
LOGO=B|
I
3. Press {#}.
LOGO=B|
i
19
FP141-145E.book Page 20 Wednesday, August 20, 2003 11:00 AM
2. Preparation
4. Press {5} 3 times.
LOGO=Bi|
l
2.6 Your fax number
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
{STOP}
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {MUTE} to insert a space and enter
the character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
1. Press {A} or {B} repeatedly to display the
desired character.
2. Press {>} to move the cursor to the next
space.
L The character displayed is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
: Pressing {A}
Number
: Pressing {B}
Symbol
Lower-case
alphabet
{SET}
1
{MENU}
{<}{>}
{RECALL}
Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2
Press {<} or {>} repeatedly to display the
following.
YOUR FAX NO.
PRESS SET
3
Press {SET}.
L Cursor (|) will appear on the display.
NO.=|
4
Enter your fax number, up to 20 digits.
Example:
NO.=1234567|
5
Press {SET}.
L The next feature will be displayed.
6
Press {MENU} to exit the program.
Note:
L This information will be printed on each page
transmitted from your unit.
L The {*} button enters a “+” and the {#}
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
L To enter a hyphen in a telephone number,
press {RECALL}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
20
FP141-145E.book Page 21 Wednesday, August 20, 2003 11:00 AM
3. Telephone
3 Telephone
Automatic
Dialling
3.1 Storing names and
telephone numbers into
the navigator directory
For rapid access to frequently dialled numbers,
the unit provides the navigator directory (100
items).
L You can also send faxes using the navigator
directory (page 28).
{ERASE}
{STOP}
{SET}
{MENU}
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
3.1.1 Editing a stored item
1
2
Press {>}.
Press {A} or {B} repeatedly to display the
desired item.
3
4
Press {MENU}.
5
Edit the name (see the storing procedure on
page 21 for instructions).
6
Press {SET}.
L If you do not need to edit the telephone
number, skip to step 8.
7
Edit the telephone number. For further
details, see the storing procedure on page
21.
Press {SET}.
{<}{>}{A}{B}
Press {*}.
L If you do not need to edit the name, skip
to step 6.
1
Press {MENU} repeatedly to display
“DIRECTORY SET”.
8
2
3
Press {*}.
3.1.2 Erasing a stored item
Enter the name, up to 10 characters (see
page 19 for instructions).
4
5
6
1
2
Press {SET}.
7
Press {MENU}.
Enter the telephone number, up to 30 digits.
Press {SET}.
L To program other items, repeat steps 3 to
6.
Helpful hints:
L You can confirm the stored items in the
telephone number list (page 65).
Note:
L If “SPACE= 5 DIRS.” is displayed, you can
store only 5 more items.
L A hyphen or a space entered in a telephone
number counts as 2 digits.
Press {>}.
Press {A} or {B} repeatedly to display the
desired item.
3
4
Press {MENU}.
5
Press {SET}.
Press {#}.
L To cancel erasing, press {STOP}.
Another method to erase a stored item
(KX-FP145 only)
1. Press {>}.
2. Press {A} or {B} repeatedly to display the
desired item.
3. Press {ERASE}.
4. Press {SET}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
21
FP141-145E.book Page 22 Wednesday, August 20, 2003 11:00 AM
3. Telephone
3.2 Making a phone call
using the navigator
directory
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 21).
L Keep the front cover page open for button
locations.
1
2
Press {>}.
3
Press {MONITOR} (KX-FP141)/{DIGITAL
SP-PHONE} (KX-FP145) or lift the handset.
L The unit will start dialling automatically.
Press {A} or {B} repeatedly to display the
desired item.
To search for a name by initial
Example: “LISA”
1. Press {>}.
2. Press {A} or {B} to initiate the navigator
directory.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 19).
L To search for symbols (not letters or
numbers), press {*}.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press
{MONITOR} (KX-FP141)/{DIGITAL SPPHONE} (KX-FP145) or lift the handset.
Speakerphone operation (KX-FP145 only)
L Use the speaker in a quiet room.
L Adjust the speaker volume using {A} or {B}.
3.3 RECALL button (to use
the recall feature)
L Keep the front cover page open for button
locations.
{RECALL} is used to access optional telephone
services such as call waiting. Contact your
telephone company business office for details.
If your unit is connected to a PBX, pressing
{RECALL} allows you to access some features
of your host PBX such as transferring an
extension call.
Call waiting
When a call waiting tone is heard during a
conversation, place the existing call on hold
and answer the second call by pressing
{RECALL}.
L Each time you press {RECALL}, you can
switch between the first and second call.
L Incoming calls cannot be dropped by the
person who has received the call.
Recording
3.4 Recording a telephone
conversation (KX-FP145
only)
You can record a telephone conversation. This
conversation can be played back later, either
directly (page 38) or remotely (page 39).
L Keep the front cover page open for button
locations.
1
During a telephone conversation, press
{RECORD}.
L “2WAY RECORDING” will be displayed.
2
To stop recording, press {STOP} or replace
the handset.
Note:
L There may be legal restrictions on
recording two-way telephone
conversations. Inform the other party that
the conversation is being recorded.
22
FP141-145E.book Page 23 Wednesday, August 20, 2003 11:00 AM
3. Telephone
Caller ID
3.5 Caller ID service
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this feature, you must
subscribe to a Caller ID service.
Important:
L This unit is designed in accordance with
the “FSK based subscriber line protocol”
under the ETS (European
Telecommunication Standard) and only
supports the basic CLIP (Calling Line
Identification Presentation) features.
L This unit will only display the caller’s
telephone number and name.
L This unit will not support future additional
telephone services.
L This unit cannot support services based
on the “DTMF based subscriber line
protocol”.
L Depending on the service of the local
telephone company, the date/time of the
call or the caller’s name may not be
displayed.
Change the following ring settings to 2 or
more rings beforehand.
“OUT OF AREA”: The caller dialled from an
area which does not provide Caller ID
service.
“PRIVATE CALLER”: The caller requested
not to send caller information.
To confirm caller information using the
Caller ID list
The unit will store information for the most recent
30 callers.
– To print manually, see page 65.
– To print automatically after every 30 new
calls, activate feature #26 (page 47).
– For KX-FP141: FAX ring setting (feature #06
on page 46)
– For KX-FP145: TAD ring setting (feature #06
on page 46) and FAX ring setting (feature #06
on page 46)
3.5.1 How Caller ID is displayed
The calling party’s telephone number or name
will be displayed after the first ring. You then
have the option of whether or not to answer the
call.
The unit will automatically store caller
information (name, telephone number and the
time of the call) of the 30 most recent calls. Caller
information is sorted by the most recent to the
oldest call. When the 31st call is received, the
first call is deleted. Caller information can be
viewed on the display one item at a time (page
24). You can print the Caller ID list (page 65).
Note:
L If the unit is connected to a PBX (Private
Branch Exchange) system, you may not
receive the caller information. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
23
FP141-145E.book Page 24 Wednesday, August 20, 2003 11:00 AM
3. Telephone
3.6 Viewing and calling
back using caller
information
You can easily view caller information and call
back.
Important:
L Calling back will not be possible in the
following cases:
– The telephone number includes data
other than numbers (i.e., * or #).
– The caller information does not
include a telephone number.
{CALLER ID} {ERASE} {MENU}
{<}{>}{A}{B}
{STOP}
{FAX/START}
{SET}
1
2
3
{MUTE}
{MONITOR} (KX-FP141)
{DIGITAL SP-PHONE}
(KX-FP145)
Press {CALLER ID}.
Press {A} to search from the most recent
caller information.
Press {B} to search from the oldest caller
information.
Press {MONITOR} (KX-FP141)/{DIGITAL
SP-PHONE} (KX-FP145) or lift the handset
to call back the displayed party.
L The unit will start dialling automatically.
L To send a fax insert the document FACE
DOWN and press {FAX/START}.
To change the display of the caller
information
Press {CALLER ID} repeatedly after step 2 on
page 24.
Example:
1345678901
11:20AM 20 Jul ,
b
SAM LEE
11:20AM 20 Jul ,
24
L Check mark (,) on the display means the call
has already been viewed or answered.
Display while viewing
L When the unit could not receive a name, the
display will show “NO NAME RCVD”.
L When no calls have been received, the
display will show “NO CALLER DATA”.
To stop viewing
Press {STOP} after step 2 on page 24.
3.6.1 Editing a caller’s telephone
number before calling back
1
2
Press {CALLER ID}.
Press {A} or {B} repeatedly to display the
desired item.
3
Press {CALLER ID} to display the telephone
number.
4
To insert a number in front of the telephone
number, press the desired dial key (0 to 9).
L You can also initiate the editing mode by
pressing {*}.
5
Press {MONITOR} (KX-FP141)/{DIGITAL
SP-PHONE} (KX-FP145) or lift the handset
to call back the edited number.
L The unit will start dialling automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX/START}.
Note:
L The edited telephone number will not be
saved in the caller information. To save in the
navigator directory, see page 25.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {STOP} to delete the number.
3. Enter the correct number.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
To insert a number
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the number.
2. Enter the number.
FP141-145E.book Page 25 Wednesday, August 20, 2003 11:00 AM
3. Telephone
3.6.2 Erasing all caller
information
1
Press {MENU} repeatedly to display
“CALLER SETUP”.
2
3
Press {SET}.
4
5
Press {SET}.
Press {SET}.
L To cancel erasing, press {STOP} 2 times.
3.7 Storing caller
information into the
navigator directory
L Keep the front cover page open for button
locations.
3.6.3 Erasing specific caller
information
Important:
L This feature is not available in the
following cases.
– The telephone number includes data
other than numbers (i.e., * or #).
– The caller information does not
include a telephone number.
1
2
Press {CALLER ID}.
1
2
3
Press {<}.
L To cancel erasing, press {STOP} 2 times.
4
Press {SET}.
L To erase other items, repeat step 2 to 4.
5
Press {STOP}.
Press {STOP}.
Press {A} or {B} repeatedly to display the
desired item.
Another method to erase a specific caller
information (KX-FP145 only)
1. Press {CALLER ID}.
2. Press {A} or {B} repeatedly to display the
desired item.
3. Press {ERASE}.
L To erase other items repeat step 2 to 3.
4. Press {STOP}.
3
4
5
Press {CALLER ID}.
Press {A} or {B} repeatedly to display the
desired item.
Press {MENU}.
Press {SET}.
Press {SET}.
Note:
L You can confirm the stored items in the
telephone number list (page 65).
L The unit can only store a name of up to 10
characters long.
L To edit a name and number, see page 21.
25
FP141-145E.book Page 26 Wednesday, August 20, 2003 11:00 AM
4. Fax
4 Fax
Sending
Faxes
4.1 Sending a fax manually
– “SUPER FINE”: For originals with very small
printing. This setting only works with other
compatible fax machines.
– “PHOTO”: For originals containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next
sheet.
1
2
To redial the last number
1. Press {REDIAL}.
2. Press {FAX/START}.
L If the line is busy, the unit will automatically
redial the number up to 5 times.
L To cancel redialling, press {STOP}.
{A}{B}
{STOP}
{FAX/START}
{REDIAL}
{MONITOR} (KX-FP141)
{DIGITAL SP-PHONE}
(KX-FP145)
1
Adjust the width of the document guides (1)
to fit the actual size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3
If necessary, press {A} or {B} repeatedly to
select the desired resolution.
4
Press {MONITOR} (KX-FP141)/{DIGITAL
SP-PHONE} (KX-FP145) or lift the handset.
5
6
Dial the fax number.
When a fax tone is heard:
Press {FAX/START}.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press {FAX/START}.
L If you pressed {MONITOR} in step 4, lift
the handset before speaking.
To select the resolution
Select the desired resolution according to the
type of document.
– “STANDARD”: For printed or typewritten
originals with normal-sized characters.
– “FINE”: For originals with small printing.
26
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
Predialling a fax number
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
1. Enter the fax number.
2. Insert the document.
3. Press {FAX/START}.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending. To use this feature, activate feature #34
(page 47) beforehand.
1. Insert the document.
2. Enter the fax number.
3. Press {FAX/START}.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data. If the document exceeds
the memory capacity, sending will be
cancelled and this feature will be turned OFF
automatically. You must transmit the entire
document manually.
To stop transmission
Press {STOP}.
FP141-145E.book Page 27 Wednesday, August 20, 2003 11:00 AM
4. Fax
Sending report for confirmation
A sending report provides you with a printed
record of transmission results. To use this
feature, activate feature #04 (page 46). For an
explanation of error messages, see page 53.
Journal report
A journal report provides you with a printed
record of the 30 most recent faxes. To print
manually, see page 65. To print automatically
after every 30 new fax communications, activate
feature #22 (page 47). For an explanation of
error messages, see page 53.
4.2 Documents you can
send
128 mm
Minimum document size
L Multiple sheets: 60 g/m2 to 80 g/m2
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Use copies for fax
transmission.)
– Chemically treated paper such as carbon
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint.
L Check that ink, paste or correction fluid has
dried completely.
L To transmit a document with a width of less
than 210 mm, we recommend using a copy
machine to copy the original document onto
A4 or letter-sized paper, then transmitting the
copied document.
128 mm
600 mm
Maximum document size
216 mm
Effective scanning area
L Shaded area (1) will be scanned.
2 mm
1
2 mm
4 mm
4 mm
208 mm
216 mm
Document weight
L Single sheet: 45 g/m2 to 90 g/m2
27
FP141-145E.book Page 28 Wednesday, August 20, 2003 11:00 AM
4. Fax
4.3 Sending a fax using
the navigator directory
4.4 Broadcast
transmission
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 21).
L Keep the front cover page open for button
locations.
By programming items from the navigator
directory (page 21) into the broadcast memory,
you can send the same document to multiple
parties (up to 20). Your programmed items will
remain in the broadcast memory, allowing
frequent re-use. See page 29 for broadcast
transmission instructions.
L Keep the front cover page open for button
locations.
1
Adjust the width of the document guides to fit
the actual size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3
If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 26).
4
5
Press {>}.
Press {A} or {B} repeatedly to display the
desired item and press {FAX/START}.
Fax auto redial
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 5
times.
L To cancel redialling, press {STOP}.
If your unit does not send a fax
L Confirm that you have entered the number
correctly, and that the number is a fax
number.
L The connecting tone will be heard after
dialling to tell you the status of the other
party’s machine (feature #76, page 49).
4.4.1 Programming items into
the broadcast memory
1
Press {MENU} repeatedly to display
“DIRECTORY SET”.
2
Press {#}.
L The number in brackets indicates the
number of registered items.
3
Press {A} or {B} repeatedly to display the
desired item.
4
Press {SET}.
L To program other items, repeat steps 3
and 4 (up to 20 items).
5
Press {SET}.
Note:
L If you program the wrong item, press {STOP}
after step 4 to erase the item.
L Confirm the stored items by printing a
broadcast programming list (page 65).
4.4.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
1
2
3
4
5
28
Press {>}.
Press {A} or {B} repeatedly to display
“<BROADCAST>”.
Press {MENU}.
Press {*}.
Press {A} or {B} repeatedly to display the
desired item you want to add.
6
Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7
Press {STOP}.
FP141-145E.book Page 29 Wednesday, August 20, 2003 11:00 AM
4. Fax
4.4.3 Erasing a stored item from
the broadcast memory
1
2
Press {>}.
3
4
5
Press {MENU}.
6
7
Press {SET}.
8
Press {STOP}.
Press {A} or {B} repeatedly to display
“<BROADCAST>”.
Press {#}.
Press {A} or {B} repeatedly to display the
desired item you want to erase.
L To cancel erasing, press {STOP}.
Press {SET}.
L To erase other items, repeat steps 5 to 7.
4. Press {SET} to start programming the items
you want to transmit to.
5. Press {A} or {B} repeatedly to display the
desired item.
6. Press {SET}.
L To program other items, repeat steps 5
and 6 (up to 20 items).
7. Press {SET} to start transmission to the
programmed items.
To cancel broadcast transmission
1. Press {STOP} while the unit displays
“BROADCASTING”.
L The display will show “SEND
CANCELLED?”.
2. Press {SET}.
4.4.4 Sending the same
document to pre-programmed
parties
1
2
Insert the document FACE DOWN.
3
Press {BROADCAST}.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling
each number sequentially.
L After transmission, the stored document
will be erased automatically, and the unit
will automatically print a broadcast
sending report.
If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 26).
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages that
the unit can transmit will decrease.
L If the document exceeds the memory
capacity, sending will be cancelled.
L If a party is busy or does not answer, it will be
skipped and redialled later up to 5 times.
To send the same document to a one-time
group of parties
You can also select a one-time group of parties
to send the same document to. After
transmission, this group will be deleted.
1. Insert the document.
2. Press {>}.
3. Press {A} or {B} repeatedly to display “<ONE
TIME BROAD>”.
29
FP141-145E.book Page 30 Wednesday, August 20, 2003 11:00 AM
4. Fax
Receiving Faxes
4.5 Selecting the way to
use your fax machine
Note:
L Set feature #77 (page 50) to “FAX ONLY”
beforehand (KX-FP145 only).
KX-FP141
4.5.1 Use as answering device
and/or fax (KX-FP145 only)
Your situation
You want to receive all phone calls and faxes
automatically.
How to setup
Set the fax machine to TAD/FAX mode (page 32)
by pressing {AUTO ANSWER} repeatedly.
Note:
L Set feature #77 (page 50) to “TAD/FAX”
beforehand.
KX-FP145
On
On
Depending on your situation, select the way you
prefer to use your fax machine.
– Use as answering device and/or fax (KXFP145 only)
– Use only as a fax
– Mostly phone calls
– With answering machine (KX-FP141 only)
How to receive calls
All incoming calls will be answered as faxes.
4.5.3 Mostly phone calls
Your situation
You plan to answer the calls yourself.
How to setup
Set the fax machine to TEL mode (page 31) by
pressing {AUTO ANSWER} repeatedly.
KX-FP141
KX-FP145
Off
Off
On
How to receive calls
If the call is a phone call, the fax machine will
record voice message automatically.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
4.5.2 Use only as a fax
Your situation
You have a separate telephone line just for faxes.
How to setup
Set the fax machine to FAX ONLY mode (page
32) by pressing {AUTO ANSWER} repeatedly.
How to receive calls
You have to answer all calls manually.
To receive a fax document, press {FAX/START}
for each fax receiving.
4.5.4 With answering machine
(KX-FP141 only)
Your situation
You want to use the fax machine with an
answering machine.
How to setup
Connect an external telephone answering
machine and set the ring count of the answering
machine to less than 4.
L Set the ring count in FAX ONLY mode of the
fax machine to more than 4, if you use with
auto answer ON.
How to receive calls
If the call is a phone call, the answering machine
will record voice messages.
If a fax calling tone is detected, the fax machine
will receive a fax automatically.
30
FP141-145E.book Page 31 Wednesday, August 20, 2003 11:00 AM
4. Fax
Extension telephone
You can receive fax documents using an
extension telephone.
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (pre-selected fax
activation code) firmly.
3. Replace the handset.
L The fax machine will start reception.
Note:
L To receive fax documents using the
extension telephone, you must set the
remote fax activation to ON (feature #41,
page 48) beforehand. The default setting is
“ON”.
4.6 Receiving a fax
manually – {AUTO
ANSWER} OFF
{STOP}
{FAX/START}
Off
4.6.1 Activating TEL mode
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
TEL MODE
L The {AUTO ANSWER} indicator turns OFF.
How to receive calls
1
2
Turning the AUTO ANSWER mode ON
remotely
For KX-FP141:
When you are not in, and the AUTO ANSWER
mode of your unit is set to off (TEL mode), you
can turn the AUTO ANSWER mode (FAX ONLY)
on from a remote location using a touch tone
telephone.
1. Call your unit and wait for 10 rings.
L A beep will sound.
2. Press {*} within 8 seconds.
3. Hang up the handset.
For KX-FP145:
To set to TAD/FAX or FAX ONLY mode from TEL
mode, see page 40.
Lift the handset to answer the call.
When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX/START}.
CONNECTING.....
L The unit will start fax reception.
3
Replace the handset.
To stop receiving
Press {STOP}.
31
FP141-145E.book Page 32 Wednesday, August 20, 2003 11:00 AM
4. Fax
4.7 Receiving a fax
automatically – {AUTO
ANSWER} ON
4.7.2 Activating TAD/FAX mode
(KX-FP145 only)
1
Set feature #77 to “TAD/FAX” (page 50)
beforehand.
2
Press {AUTO ANSWER} repeatedly to
display the following.
TAD/FAX MODE
L The {AUTO ANSWER} indicator turns
ON.
L The unit will play the pre-recorded
greeting message.
L The remaining time for recording
incoming messages will be displayed.
Note:
L The maximum incoming message recording
time can be changed (feature #10, page 46).
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to
OFF (page 49).
On
4.7.1 Activating FAX ONLY mode
For KX-FP141
Set the fax machine to FAX ONLY mode by
pressing {AUTO ANSWER} repeatedly to
display the following.
FAX ONLY MODE
L The {AUTO ANSWER} indicator turns ON.
For KX-FP145
1
2
Set feature #77 to “FAX ONLY” (page 50)
beforehand.
Press {AUTO ANSWER} repeatedly to
display the following.
How to receive calls
When receiving calls, the unit works as a fax
and/or answering device.
L If the call is a phone call, the unit will record a
voice message automatically.
L If a fax calling tone is detected, the unit will
receive a fax automatically.
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
1. The caller calls your unit.
L The answering device will answer the call.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{9}.
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
FAX ONLY MODE
L The {AUTO ANSWER} indicator turns
ON.
How to receive calls
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
Note:
L The number of rings before a call is answered
in FAX ONLY mode can be changed (feature
#06 on page 46).
32
Ring setting in TAD/FAX mode
You can choose from “1”, “2”, “3”, “4”, “TOLL
SAVER” and “RINGER OFF”. This setting can be
changed by feature #06, page 46.
– “TOLL SAVER”: When you call the unit from a
remote location, the number of rings will tell
you if there are any new voice messages. If
the unit answers on the 2nd ring, there is at
least one new recorded message. If the unit
answers on the 4th ring, there are no new
FP141-145E.book Page 33 Wednesday, August 20, 2003 11:00 AM
4. Fax
recorded messages. To save the toll charges
for the call, hang up immediately when you
hear the 3rd ring. The 3rd ring indicates that
there are no new recorded messages.
– “RINGER OFF”: The unit will answer without
ringing.
L If you subscribe to a Caller ID service, set to
2 or more rings.
4.8 Using the unit with an
answering machine (KXFP141 only)
1
Connect the answering machine.
L Please purchase an extension telephone
adaptor (page 10)
Remove the stopper.
Extension telephone
adaptor (Not included)
Answering machine
(Not included)
2
Set the number of rings on the answering
machine to less than 4.
L This will allow the answering machine to
answer the call first.
3
Record a greeting message on the
answering machine.
L We recommend you record a message
up to 10 seconds long, and not to pause
for more than 4 seconds during the
message. Otherwise, both machines will
not function correctly.
4
5
Activate the answering machine.
Set the fax machine to the desired receiving
mode (page 31, 32).
L If you set to FAX ONLY mode, change
the ring setting in FAX ONLY mode to
more than 4 (feature #06 on page 46).
6
Check all or part of the followings are not the
same:
– the remote access code of the answering
machine
– the fax activation code (feature #41 on
page 48)
Note:
L If the call is a phone call, the answering
machine will record voice messages.
If a fax calling tone is detected, the fax
machine will receive a fax automatically.
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
1. The caller calls your unit.
L The answering device will answer the call.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{#}{9} (pre-selected
fax activation code).
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Note:
L The fax activation code can be changed in
feature #41 (page 48).
4.9 Receive polling
(retrieving a fax placed on
another fax machine)
This feature allows you to retrieve a document
from another compatible machine. Therefore you
pay for the call.
Make sure that no documents are fed into your
unit and that the other party’s machine is ready
for your call.
L Keep the front cover page open for button
locations.
1
Press {MENU} repeatedly to display
“POLLING”.
2
3
4
Press {SET}.
Dial the fax number.
Press {SET}.
L The unit will start reception.
33
FP141-145E.book Page 34 Wednesday, August 20, 2003 11:00 AM
4. Fax
4.10 Junk fax prohibitor
(preventing fax reception
from undesired callers)
If you subscribe to caller ID service, this feature
prevents fax reception from calls that do not
show caller information.
Additionally, faxes originating from numbers that
match a programmable junk fax prohibitor list will
not be accepted by the fax machine (page 34).
L Keep the front cover page open for button
locations.
Important:
L This feature does not work when:
– the unit is set to the TEL mode, or
– manual reception is performed.
4.10.1 Activating the junk fax
prohibitor
1
Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2
3
4
5
Press {>}.
Press {A} or {B} repeatedly to select “ON”.
Press {SET}.
Press {STOP}.
L While the junk fax prohibitor is activated,
“JUNK FAX ON” is displayed.
4.10.2 Programming undesired
callers
You can register up to 10 undesired numbers
from the Caller ID list (page 23) if you do not wish
to receive faxes from them.
1
Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2
Press {>} repeatedly to display “JUNK
LIST SET”.
3
4
Press {SET}.
5
Press {SET}.
L To program other items, repeat steps 4 to
5.
6
Press {STOP} to exit the program.
34
Press {A} or {B} repeatedly to display the
item you wish to prevent the fax reception
from.
Note:
L If there is no space to store new items, “LIST
FULL” is displayed in step 3 or step 5. Erase
unnecessary items.
To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
item.
5. To stop viewing, press {STOP}.
6. To exit the list, press {STOP}.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”.
3. Press {SET}.
4. Press {STOP} to exit the list.
To erase an item from the junk fax
prohibitor list
1. Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
desired item.
5. Press {<}.
L To cancel erasing, press {STOP}, then
press {MENU}.
6. Press {SET}.
L The item is erased.
7. Press {MENU} to exit the list.
FP141-145E.book Page 35 Wednesday, August 20, 2003 11:00 AM
5. Copy
5 Copy
Copying
Quick scan feature
This feature is helpful when you want to copy the
document, then remove it for other uses. To use
this feature, activate feature #34 (page 47)
beforehand.
L The document will be fed into the unit and
scanned into memory. The unit will then print
the data.
If the document exceeds the memory
capacity, copying of the exceeded document
will be cancelled and this feature will be
turned OFF automatically.
5.1 Making a copy
1
To stop copying
Press {STOP}.
2
{STOP}
{START}
{COPY}
5.1.1 More copying features
To enlarge a document
1. Insert the document, then press {COPY}.
{>}{A}{B}
1
Adjust the width of the document guides (1)
to fit the actual size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3
If necessary, press {A} or {B} repeatedly to
select the desired resolution.
4
Press {COPY}.
L If necessary, enter the number of copies
(up to 30).
5
Press {START}, or wait for 15 seconds.
L The unit will start copying.
Note:
L Any transmittable document can be copied
(page 27).
To select the resolution
Select the desired resolution according to the
type of document.
– “FINE”: For printed or typewritten originals
with small printing.
– “SUPER FINE”: For originals with very small
printing.
– “PHOTO”: For originals containing
photographs, shaded drawings, etc.
L If you select “STANDARD”, copying will be
done using “FINE” mode.
2. Press {>}.
3. Press {A} repeatedly to select “150%” or
“200%”, then press {START}.
L The unit will only enlarge the centre of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
Example: 150% enlarged copy
Original document
A B
Enlarged copy
A B
C D
C D
To reduce a document
1. Insert the document, then press {COPY}.
2. Press {>}.
3. Press {B} repeatedly to select “92%”, “86%”
or “72%”, then press {START}.
Setting
Recording
paper size
Original
document
size
100%
(default)
A4
A4, Letter
92%
A4
A4
86%
A4
A4
72%
A4
Legal
35
FP141-145E.book Page 36 Wednesday, August 20, 2003 11:00 AM
5. Copy
A4 = 210 mm × 297 mm
Legal = 216 mm × 356 mm
Letter = 216 mm × 279 mm
Note:
L If the appropriate reduction rate is not
selected, the document may be divided and
the top of the second sheet will be deleted.
L If the image at the bottom of the document is
not copied when you copy a document that is
the same length as the recording paper, try
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
1. Insert the document, then press {COPY}.
2. Enter the number of copies (up to 30).
3. Press {>} 2 times to display “COLLATE
OFF”.
4. Press {A} or {B} repeatedly to display
“COLLATE ON”.
5. Press {START}.
Example: Making 2 copies of a 4-page
original document
4
3
1
2
1
1
2
2
3
4
3
3
4
2
1
Collated
pages
4
Uncollated
pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
L If the unit has run out of recording paper, the
unit will scan the document but will not print,
and also the data will not be stored in the
memory. Re-install paper, press {START},
then try copying again.
36
FP141-145E.book Page 37 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
deleted. When a call is received, the prerecorded greeting message will be
played.
6 Answering Device (KX-FP145 only)
Greeting
6.1 Recording your
greeting message
You can record your own greeting message for
TAD/FAX mode, for a maximum of 16 (default) or
60 seconds in length. We recommend you
record a message of less than 12 seconds to
make it easier to receive faxes.
Checking the greeting message
1. Set feature #77 to “TAD/FAX” (page 50)
beforehand.
2. Press {AUTO ANSWER} repeatedly to
display “TAD/FAX MODE”.
L The unit will play the greeting message.
6.1.1 Erasing your recorded
greeting message
{SET}
{STOP} {ERASE}
1
{RECORD}
{AUTO ANSWER}
1
Set feature #77 to “TAD/FAX” (page 50)
beforehand.
2
3
Press {RECORD} 2 times.
4
Speak clearly about 20 cm away from the
microphone (1).
L The display will show the remaining
recording time.
5
Press {SET}.
L A long beep will sound.
When finished recording, press {STOP}.
L The unit will repeat your message.
Note:
L You can choose 60 seconds for your
TAD/FAX greeting message (feature #54,
page 49).
– If you change the maximum greeting
message time to 60 seconds, we
recommend that you tell the caller in your
TAD/FAX greeting message to press
{*}{9} before starting fax transmission.
– If you change the maximum greeting
message time from 60 seconds to 16
seconds, your greeting message will be
1
Set feature #77 to “TAD/FAX” (page 50)
beforehand.
2
3
Press {ERASE} 2 times.
4
Press {SET}.
Press {SET}.
L To cancel erasing, press {STOP}.
Note:
L If you erase your TAD/FAX greeting
message, the pre-recorded greeting
message will be played when a call is
received.
Memo Message
6.2 Leaving a message for
others or yourself
To leave a private message for yourself or
someone else, you can record a voice memo.
This memo can be played back later, either
directly or remotely.
L Keep the front cover page open for button
locations.
1
2
Press {RECORD}.
3
Speak clearly about 20 cm away from the
microphone.
4
When finished recording, press {STOP}.
Press {SET}.
L A long beep will sound.
37
FP141-145E.book Page 38 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
Incoming Messages
6.3 Listening to recorded
messages
The display will show the total number of
recorded messages.
When the unit has recorded new voice
messages:
– The {AUTO ANSWER} indicator will flash
when AUTO ANSWER is turned ON.
– The total number of recorded messages will
flash on the display.
Example:
02
– The unit will beep slowly if the message alert
feature is activated (feature #42, page 48).
Flash/Light
Note:
L The total recording time of all messages
(greeting, incoming and memo) is about 18
minutes. If messages are recorded in noisy
rooms, the time may be shortened.
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
To skip a message
Press {>} to play the next message.
To stop playback temporarily
Press {STOP}.
L If you press {PLAY MESSAGES} within 1
minute, the unit will resume playing the rest of
the messages.
Voice time/day stamp
During playback, a synthesised voice will
announce the day of the week and time that each
message was recorded.
To change the playback speed
Press {QUICK} to play messages at one and a
half times the original speed. Press {SLOW} to
play messages at half the original speed.
L To return to the original speed, press either
{QUICK} or {SLOW} again during quick or
slow playback.
{ERASE}
{STOP}
{SET}
{QUICK}
{SLOW}
{PLAY MESSAGES}
{<}{>}{A}{B}
Press {PLAY MESSAGES}.
L Only the new recorded messages will be
played.
L Adjust the speaker volume using {A} or {B}.
L After playing back all of the new messages,
the {AUTO ANSWER} indicator will stop
flashing but will remain lit up when AUTO
ANSWER is turned ON. If you press {PLAY
MESSAGES} at this time, all the recorded
messages will be played.
38
6.3.1 Erasing recorded
messages
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
To erase all the messages
1
2
Press {ERASE}.
3
Press {SET} again.
Press {SET}.
L To cancel erasing, press {STOP}.
Helpful hints:
L Messages recorded in the voice mailbox will
not be erased.
FP141-145E.book Page 39 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
Remote Operation
6.4 Operating from a remote location
You can call your unit from a remote location and access the answering device.
Important:
L Program the remote operation ID beforehand (feature #11, page 46).
L Set the unit to TAD/FAX mode before going out (page 32).
L Use a touch tone telephone for remote operations.
Helpful hints:
L When you press a key, press firmly.
L Please make a copy of the following table, and carry it with you when you go out.
Answering device remote operation
1. Call your unit.
{2}
Skips a message
2. Enter the remote operation ID during the
TAD/FAX greeting message.
{4}
New message playback
{5}
All message playback
{7}
Re-records the greeting message
{8}
Continues operation
{9}
Stops re-recording of the greeting
message
{*}{4}
Erases a specific message
{*}{5}
Erases all messages
{8}{0}
Changes to TEL mode
{8}{1}
Turns ON message transfer
3. Enter the remote command key within 10
seconds.
L To record a message in a mailbox, call your
unit, press {*} and the mailbox no. (1 or 2),
then leave a message.
L To retrieve messages from a mailbox, call
your unit, press {*} and the mailbox no. (1 or
2), enter the mailbox password, then press
the remote command key.
Key
Remote command
{8}{2}
Turns OFF message transfer
{0}
Skips the greeting message
{8}{3}
Turns ON pager call
{1}
Repeats a message
{8}{4}
Turns OFF pager call
6.4.1 Listening to recorded
messages
1
2
Call your unit.
3
Start remote operations.
Enter the remote operation ID during the
TAD/FAX greeting message.
When there are new recorded messages
1. A long beep will sound.
2. Short beep(s) will sound up to 8 times.
L This indicates the number of new
messages.
3. New messages will be played back.
When there are no new messages
1. A long beep will sound (short beep will
not sound).
3. All the recorded messages will be played
back.
When voice memory is full
6 beeps will sound after playing back the
messages. Erase unnecessary messages.
6.4.2 Remote operations using
the remote command key
{1}: repeats a message. If you press this key
within 5 seconds of the beginning of a message,
the previous message will be played.
{2}: skips a message.
{4}: plays back only the new messages.
{5}: plays back all the messages.
Note:
L If you do not enter a remote command key
within 10 seconds after the last operation, the
2. Wait for 4 seconds or press {5}.
39
FP141-145E.book Page 40 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
unit will ask you to leave a marker message
(page 40).
L If you do not press any command keys during
playback for over 2 minutes and 40 seconds,
the unit will beep twice and pause message
playback.
To continue playback, press {8} within 10
seconds after hearing the 2 beeps.
6.4.3 Other remote operations
Erasing a specific message
Press {*}{4} while listening to the message you
want to erase.
L A long beep and 3 short beeps will sound.
The unit will then play back the next
message.
Erasing all the messages
Press {*}{5} to erase all the messages.
L A long beep and 3 short beeps will sound.
Recording a marker message
After playing back the messages, you can leave
an additional message.
1. Wait for 3 beeps indicating the end of the
remote operation.
2. Hear 1 beep.
3. Wait about 10 seconds.
4. Hear the voice guide or hear 1 beep.
5. Leave a message.
Re-recording your greeting message
You can change the TAD/FAX greeting message.
1. Press {7} to start recording.
L A long beep will sound.
2. Speak clearly for up to 16 seconds.
L If you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
3. When finished recording, press {9}.
L The new greeting message will be played.
Skipping the greeting message
Press {0} during the greeting message
playback.
L The unit will skip the rest of the greeting
message.
Turning message transfer ON or OFF
You must program a transfer telephone number
beforehand (feature #60, page 49).
Press {8}{1} to turn ON the message transfer.
40
Press {8}{2} to turn OFF the message transfer.
L If a transfer telephone number is not
programmed, you cannot turn this feature
ON. 6 beeps will sound.
Turning pager call ON or OFF
You must program a pager number beforehand
(feature #70, page 49).
Press {8}{3} to turn ON the pager call.
Press {8}{4} to turn OFF the pager call.
L If a pager number is not programmed, you
cannot turn this feature ON. 6 beeps will
sound.
Changing the receive mode
Press {8}{0} to change the receive mode from
TAD/FAX to TEL.
L You cannot return to TAD/FAX mode in the
same call. To return to TAD/FAX mode, see
the following.
Setting to TAD/FAX or FAX ONLY mode
from TEL mode
1. Call your unit and wait for 10 rings.
L A beep will sound.
2. Enter the remote operation ID (feature #11,
page 46) within 8 seconds.
L A beep will sound.
3. To switch to TAD/FAX mode:
Wait for 3 seconds, then the greeting
message will be played.
To switch to FAX ONLY mode:
Press {*} within 3 seconds.
4. Hang up the handset.
FP141-145E.book Page 41 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
Voice Mailbox
6.5 Allowing callers to
leave private messages
This unit has two private mailboxes. A caller can
leave a private message in a specific mailbox.
Only the person who knows the password can
retrieve a message from a mailbox. This feature
is useful when you share this unit with other
people.
6.5.1 To use a mailbox
1
Record your TAD/FAX greeting message
(page 37).
Sample message: “This is (your name). We
are unable to answer right now. To send a
fax, start transmission. To leave a message,
speak after the beep. To leave a private
message, press {*} and the desired
mailbox number {1} or {2}. Thank you.”
2
Record your mailbox greeting message if
necessary (page 41).
3
Change the mailbox password if necessary.
– For mailbox 1 password, see feature #51,
(page 48).
– For mailbox 2 password, see feature #52,
(page 49).
4
Set the unit to TAD/FAX mode (page 32).
6.5.2 Leaving messages in a
mailbox
1
Call your unit from a remote touch tone
telephone.
L The TAD/FAX greeting message will be
played.
2
Press {*} and the desired mailbox number
({1} or {2}).
L A mailbox greeting message will be
played.
3
After the beep, leave a message.
Note:
L If the caller does not enter a mailbox number
in step 2, the message will be recorded in the
common memory.
6.6 Recording your
mailbox greeting
messages
The recording time of each greeting is limited to
16 seconds for each mailbox.
Sample message: “This is (personal name).
Please leave your name and message after the
beep.”
L Keep the front cover page open for button
locations.
1
2
Press {MENU}.
For mailbox 1:
Press {#}, then {5}{5}.
For mailbox 2:
Press {#}, then {5}{6}.
3
Press {A} or {B} repeatedly to select
“RECORD”.
4
5
Press {SET}.
6
When finished recording, press {STOP}.
L The unit will repeat your message.
7
Press {MENU}.
Speak clearly about 20 cm away from the
microphone.
L The display will show the remaining
recording time.
To check the mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2. Press {A} or {B} repeatedly to select
“CHECK”.
3. Press {SET}.
L The unit will play the message.
4. Press {MENU}.
To erase your mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2. Press {A} or {B} repeatedly to select
“ERASE”.
3. Press {SET}.
41
FP141-145E.book Page 42 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
L Your mailbox greeting message will be
erased.
4. Press {MENU}.
6.7 Listening to recorded
mailbox messages
L Keep the front cover page open for button
locations.
1
2
Press {>} 2 times.
Press {A} or {B} repeatedly to display the
desired mailbox number.
3
Press {PLAY MESSAGES}.
If you have programmed your mailbox
password, enter it.
L Only the new recorded messages will be
played.
L If there are no new messages, the unit
will play back all the recorded messages.
4
Press {STOP} to end the operation.
Note:
L See the following topics on page 38 for
details on features that can be used during
playback.
– To repeat a message
– To skip a message
– To stop playback temporarily
– To change the playback speed
– To erase a specific message
To record a memo message into a mailbox
1. Press {>} 2 times.
2. Press {A} or {B} repeatedly to display the
desired mailbox number.
3. Press {RECORD}.
L A long beep will sound.
4. Speak clearly about 20 cm away from the
microphone.
5. When finished recording, press {STOP}.
To erase all messages in a mailbox
1. Press {>} 2 times.
2. Press {A} or {B} repeatedly to display the
desired mailbox number.
3. Press {ERASE}.
L To cancel erasing, press {STOP}.
4. Press {SET}.
42
FP141-145E.book Page 43 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
Option
6.8 Listening to recorded
mailbox messages from a
remote location
6.9 Transferring recorded
messages to another
telephone
1
Call your unit from a remote touch tone
telephone.
2
Press {*} and the desired mailbox number
({1} or {2}) during TAD/FAX greeting
playback.
L If you have recorded your mailbox
greeting message, it will be played.
This feature allows your unit to call a designated
telephone number each time an incoming voice
message is recorded. You can retrieve the
transferred message via remote operation.
L Keep the front cover page open for button
locations.
3
Enter the mailbox password (default setting
“555”).
Note:
L For details on remote operation, see page 39.
Remote commands {8}{1}, {8}{2}, {8}{3},
and {8}{4} cannot be used.
To listen to messages in another memory
after playback
Press {*} and {0} (for the common memory),
then enter the remote operation ID.
OR
Press {*} and the desired mailbox number ({1}
or {2}), then enter the mailbox password.
Important:
L To use this feature, program the transfer
telephone number first (feature #60, page
49) and set the unit to TAD/FAX mode.
L You must set the voice guidance feature
to ON (feature #47 on page 48) or record
your own transfer greeting message
beforehand.
6.9.1 How this feature works
1
An incoming voice message is recorded in
your unit.
2
Your unit calls the transfer telephone
number.
3
You answer the call with the transfer
telephone.
4
Your unit will play the pre-recorded transfer
greeting message.
L You can record a transfer greeting
message.
5
You enter the remote operation ID, and
retrieve the message using remote operation
(page 39).
Helpful hints:
L Messages recorded in the voice mailbox will
not be transferred.
6.9.2 Recording your transfer
greeting message
The recording time is limited to 16 seconds.
Sample message: “This is a transferred
message from (your name, business and/or
telephone number). Please enter your remote ID
for remote operation.”
1
2
3
Press {MENU}.
Press {#}, then {6}{1}.
Press {A} or {B} repeatedly to select
“RECORD”.
43
FP141-145E.book Page 44 Wednesday, August 20, 2003 11:00 AM
6. Answering Device (KX-FP145 only)
4
5
Press {SET}.
6
When finished recording, press {STOP}.
L The unit will repeat your message.
7
Press {MENU}.
Speak clearly about 20 cm away from the
microphone.
L The display will show the remaining
recording time.
To check the transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“CHECK”.
3. Press {SET}.
L The unit will play the message.
4. Press {MENU}.
To erase your transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“ERASE”.
3. Press {SET}.
4. Press {MENU}.
Note:
L When transferring a call, the pre-recorded
transfer greeting message will be played.
L If the voice guidance feature is set to OFF
(feature #47 on page 48) and you have
erased your own transfer greeting message,
the message transfer feature will be
cancelled.
Pager call
This feature allows your unit to call your pager
when your unit receives an incoming voice
message.
1. Press {MENU}.
2. Press {#}, then {7}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter your pager number and/or pauses (up
to 46 digits).
Example:
1 202 555 1234PP12345678
– 1 202 555 1234: Your pager number
– PP: Pauses
– 12345678: Your pager access code, if
required.
6. Press {SET}.
L The unit will dial the stored number.
44
7. Check that your pager received the pager
test call.
8. Press {DIGITAL SP-PHONE}.
FP141-145E.book Page 45 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
L The setting you selected is set, and the
next feature will be displayed.
7 Programmable Features
Features
7.1 Programming
{SET}
{MENU}
{<}{>}{A}{B}
7.1.1 Programming basic
features
1
2
Press {MENU}.
Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
3
Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
4
Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
5
To exit programming, press {MENU}.
7
To exit programming, press {MENU}.
Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and a 2-digit number) instead of
using {<} or {>}.
1. Press {MENU}.
2. Press {#} and the 2-digit code number
(page 46 to page 50).
3. Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
4. Press {SET}.
5. To exit programming, press {MENU}.
To cancel programming
Press {MENU} to exit the program.
7.1.2 Programming advanced
features
1
2
3
4
Press {MENU}.
Press {<} or {>} repeatedly to display
“ADVANCE SETTINGS”.
Press {SET}.
Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
5
Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
6
Press {SET}.
45
FP141-145E.book Page 46 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
7.2 Basic features
Code #01: Setting the date and time
SET DATE & TIME
PRESS SET
See page 18 for details.
Code #02: Setting your logo
YOUR LOGO
PRESS SET
See page 19 for details.
Code #03: Setting your fax number
YOUR FAX NO.
PRESS SET
See page 20 for details.
Code #04: Printing a sending report
SENDING REPORT
=ERROR
[±]
To print a sending report for fax transmission
results (page 27).
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed out after
every transmission.
“OFF”: Sending reports will not be printed out.
Code #06 (KX-FP141 only): Changing the ring
setting in FAX ONLY mode
FAX RING COUNT
RINGS=2
[±]
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select from “1”, “2” (default), “3”, “4”, “5”,
“6”, “7”, “8”, “9”. If you are using the unit with an
answering machine, set to more than 4 (page
33).
Code #06 (KX-FP145 only): Changing the ring
setting in TAD/FAX mode
TAD RING COUNT
RINGS=2
[±]
To change the number of rings before the unit
answers a call in TAD/FAX mode. You can select
“1”, “2” (default), “3”, “4”, “TOLL SAVER” or
“RINGER OFF”. See page 32 for details.
Note:
L Set feature #77 to “TAD/FAX” (page 50)
beforehand.
46
Code #06 (KX-FP145 only): Changing the ring
setting in FAX ONLY mode
FAX RING COUNT
RINGS=2
[±]
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select “1”, “2” (default), “3”, “4”, “5”, “6”,
“7”, “8” or “9”.
Note:
L Set feature #77 to “FAX ONLY” (page 50)
beforehand.
Code #10 (KX-FP145 only): Changing the
maximum incoming message recording time
RECORDING TIME
=VOX
[±]
“VOX” (default): Unlimited.
“1 MIN”–“9 MIN”: 1 minute to 9 minutes.
Code #11 (KX-FP145 only): Setting the
remote operation ID
REMOTE TAD ID
=ON
[±]
1. Press {MENU}.
2. Press {#}, then {1}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter any 3-digit number except a number
using 0 or 7.
L The default ID is “111”.
6. Press {SET}.
7. Press {MENU}.
Code #17: Setting the ringer pattern
RINGER PATTERN
=A
[±]
You can select “A” (default), “B” or “C”.
FP141-145E.book Page 47 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
7.3 Advanced features
9. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
10. Press {SET}.
Code #22: Setting the journal report to print
automatically
AUTO JOURNAL
=ON
[±]
“ON” (default): The unit will print a journal report
automatically after every 30 new fax
communications (page 27).
“OFF”: The unit will not print a journal report, but
will keep a record of the last 30 fax
communications.
Code #23: Sending documents overseas
OVERSEAS MODE
=ERROR
[±]
If you cannot send a fax overseas even if the
number is correct and the line is connected,
activate this feature before starting transmission.
“ERROR” (default): When the previous fax
transmission fails and you wish to re-send the
document automatically.
“NEXT FAX”: This setting is effective only for the
next attempted fax transmission. After
transmission, the unit will return to the previous
setting.
“OFF”: Deactivates this feature.
Note:
L This feature is not available for broadcast
transmission.
L The calling charge may be higher as the
transmission speed is slowed down.
Code #25: Sending a fax at a specific time
DELAYED SEND
=OFF
[±]
This feature allows you to take advantage of lowcost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
To send a document:
1. Insert the document.
2. If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 26).
11. Press {MENU}.
Note:
L To cancel after programming, press {STOP}
then {SET}.
Code #26: Setting the Caller ID list to print
automatically
AUTO CALL. LIST
=OFF
[±]
“ON”: The unit will print the Caller ID list
automatically after every 30 new calls (page 23).
“OFF” (default): The unit will not print the Caller
ID list, but keep records of the information for the
last 30 callers.
Code #34: Setting the quick scan
QUICK SCAN
=OFF
[±]
This feature is helpful when you want to remove
the document for other uses, because the unit
will release the document before sending or
copying.
“ON”: The unit will scan the document and store it
into memory first, then the unit will start sending
or copying.
“OFF” (default): Deactivates this feature.
Note:
L If the document exceeds the memory
capacity, sending of the whole document or
copying of the exceeded document will be
cancelled and this feature will be turned OFF
automatically.
Code #36: Receiving oversized documents
RCV REDUCTION
=92%
[±]
If the size of the document sent by the other
party is as large as, or larger than the recording
paper, the unit can reduce the document and
print it. Select the desired reduction rate.
Setting
Recording
paper size
Original
document
size
5. Press {A} or {B} repeatedly to select “ON”.
100%
A4
Letter
6. Press {SET}.
92%
(default)
A4
A4
7. Enter the fax number.
8. Press {SET}.
86%
A4
A4
3. Press {MENU}.
4. Press {#} then {2}{5}.
47
FP141-145E.book Page 48 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
Setting
Recording
paper size
Original
document
size
72%
A4
Legal
Code #39: Changing the display contrast
LCD CONTRAST
=NORMAL
[±]
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too
light.
Code #41: Changing the fax activation code
FAX ACTIVATION
=ON
[±]
If you use an extension telephone and wish to
use it to receive a fax, activate this feature and
program the activation code.
1. Press {MENU}.
2. Press {#}, then {4}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
L The default code is “@#9”.
L Do not enter “0000”.
slow beeps will continue until you erase the
recorded messages (page 38, 42).
“ON”: You will be alerted that you have reached
the recording time limit by a beeping sound.
“OFF” (default): Deactivates this feature.
Code #44: Setting the memory reception alert
RECEIVE ALERT
=ON
[±]
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
The slow beeps will continue until you clear the
printing problem and make sure the unit is
supplied with enough paper to print the stored
document.
“ON” (default): You will be alerted to a reception
problem by a beeping sound.
“OFF”: Deactivates this feature.
Code #46: Setting friendly reception
FRIENDLY RCV
=ON
[±]
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press
{FAX/START} for fax reception.
“OFF”: You have to press {FAX/START} for fax
reception.
6. Press {SET}.
7. Press {MENU}.
Note:
L This code is also used to receive a voice
message and a fax in the same call (page
33)(KX-FP141 only).
Code #42 (KX-FP145 only): Setting the
message alert
MESSAGE ALERT
=OFF
[±]
Code #47 (KX-FP145 only): Setting the voice
guidance
VOICE GUIDANCE
=ON
[±]
If you wish to hear voice guidance, activate this
feature.
“ON” (default): You will hear the friendly reception
voice guide, pre-recorded messages and voice
time/day stamp.
“OFF”: Deactivates this feature.
To alert you when a new voice message is
recorded. The unit beeps slowly until you listen
to the recorded messages.
“ON”: You will be alerted to new messages by a
beeping sound.
“OFF” (default): Deactivates this feature.
Code #51 (KX-FP145 only): Setting the
mailbox 1 password
Code #43 (KX-FP145 only): Setting the
recording time alert
1. Press {MENU}.
REC. TIME ALERT
=OFF
[±]
To alert you with beeps when there is less than
60 seconds of remaining recording time. The
48
BOX1 PASSWORD
ID=
To prevent other users from retrieving your
messages, program a password for mailbox 1.
2. Press {#}, then {5}{1}.
3. Enter a 3-digit number except a number
using digits 0 or 7.
L The default ID is “555”.
4. Press {SET}.
FP141-145E.book Page 49 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
5. Press {MENU}.
6. Press {SET}.
7. Press {MENU}.
Code #52 (KX-FP145 only): Setting the
mailbox 2 password
BOX2 PASSWORD
ID=
To prevent other users from retrieving your
messages, program a password for mailbox 2.
1. Press {MENU}.
2. Press {#}, then {5}{2}.
3. Enter a 3-digit number except a number
using digits 0 or 7.
L The default ID is “555”.
4. Press {SET}.
5. Press {MENU}.
Code #54 (KX-FP145 only): Changing the
recording time for your TAD/FAX greeting
message
GREETING TIME
=16s
[±]
“16s” (default): Maximum recording time is 16
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 37 for details.
Code #55 (KX-FP145 only): Greeting
message for mailbox 1
BOX1 GREETING
CHECK
[±]
See page 41 for details.
Code #56 (KX-FP145 only): Greeting
message for mailbox 2
BOX2 GREETING
CHECK
[±]
See page 41 for details.
Code #60 (KX-FP145 only): Setting the
message transfer
MESSAGE TRANSFER
=OFF
[±]
To transfer recorded incoming messages to
another telephone (page 43), activate this
feature and program the transfer telephone
number.
1. Press {MENU}.
2. Press {#}, then {6}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
Code #61 (KX-FP145 only): Checking,
recording or erasing the transfer greeting
message
TRNS-GREETING
CHECK
[±]
See page 43 for details.
Code #67 (KX-FP145 only): Setting the
incoming message monitor
ICM MONITOR
=ON
[±]
To hear an incoming message (ICM) from the
speaker when the answering device is recording
the message.
“ON” (default): You can monitor the incoming
message.
“OFF”: Deactivates this feature.
Code #68: Setting the Error Correction Mode
(ECM)
ECM SELECTION
=ON
[±]
This feature is available when the
transmitting/receiving fax machines are ECM
compatible.
“ON” (default): To send a fax even if there is static
interference on the telephone line.
“OFF”: Deactivates this feature.
Note:
L You cannot change the setting when received
documents are in memory.
Code #70 (KX-FP145 only): Calling your
pager
PAGER CALL
=OFF
[±]
See page 44 for details.
Code #76: Setting the connecting tone
CONNECTING TONE
=ON
[±]
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones;
fax tone, ring back tone and busy tone. You can
use these tones to confirm the status of the other
party’s machine.
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
4. Press {SET}.
5. Enter the transfer telephone number.
49
FP141-145E.book Page 50 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
Note:
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be
adjusted.
Code #77 (KX-FP145 only): Changing the
receiving mode in the auto answer setting
AUTO ANSWER
=TAD/FAX
[±]
“TAD/FAX” (default): Telephone Answering
Device/Facsimile mode (page 32)
“FAX ONLY”: Facsimile only mode (page 32)
Code #80: Resetting advanced features to
their default settings
SET DEFAULT
RESET=NO
[±]
To reset the advanced features:
1. Press {MENU}.
2. Press {#}, then {8}{0}.
3. Press {A} or {B} repeatedly to select “YES”.
4. Press {SET}.
5. Press {SET} again.
6. Press {MENU}.
Note:
L ECM selection (feature #68, page 49) will not
be reset.
7.4 Direct commands for
programming features
You can also select the desired setting by directly
entering the program code (# and a 2-digit
number) and direct command.
For more details on the features, see page 46 to
page 50.
1
2
3
Press {MENU}.
4
5
Press {SET}.
Press {#} and the 2-digit code number.
Press the desired direct command, using the
dial keypad, to display the desired setting.
L This step may be slightly different
depending on the feature.
To exit programming, press {MENU}.
7.4.1 Program code and direct
command button
{#}{0}{1} Date and time
L Enter the date and time using the dial keypad
(see page 18 for details).
{#}{0}{2} Your logo
L Enter your logo using the dial keypad (see
page 19 for details).
{#}{0}{3} Your fax number
L Enter your fax number using the dial keypad
(see page 20 for details).
{#}{0}{4} Sending report
– {1}: “ON”
– {2}: “OFF”
– {3}: “ERROR” (default)
{#}{0}{6} FAX ring count
– {1}: “1”
– {2}: “2” (default)
– {3}: “3”
– {4}: “4”
– {5}: “5”
– {6}: “6”
– {7}: “7”
– {8}: “8”
– {9}: “9”
{#}{0}{6} TAD ring count (KX-FP145 only)
– {1}: “1”
– {2}: “2” (default)
– {3}: “3”
50
FP141-145E.book Page 51 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
– {4}: “4”
– {5}: “TOLL SAVER”
– {6}: “RINGER OFF”
{#}{1}{0} Recording time for an incoming
message (KX-FP145 only)
– {0}: “VOX” (default)
– {1}: “1 MIN”
– {2}: “2 MIN”
– {3}: “3 MIN”
– {4}: “4 MIN”
– {5}: “5 MIN”
– {6}: “6 MIN”
– {7}: “7 MIN”
– {8}: “8 MIN”
– {9}: “9 MIN”
{#}{1}{1} Remote operation ID (KX-FP145
only)
– {1}: “ON” (default)
– {2}: “OFF”
L If you select “ON”, enter a 3-digit number
except a number using 0 or 7.
– {4}: “100%”
{#}{3}{9} Display contrast
– {1}: “NORMAL” (default)
– {2}: “DARKER”
{#}{4}{1} Fax activation code
– {1}: “ON” (default)
– {2}: “OFF”
L If you select “ON”, enter your code from 2 to 4
digits using 0–9, {*} and {#}.
{#}{4}{2} Message alert (KX-FP145 only)
– {1}: “ON”
– {2}: “OFF” (default)
{#}{4}{3} Recording time alert (KX-FP145
only)
– {1}: “ON”
– {2}: “OFF” (default)
{#}{4}{4} Memory reception alert
– {1}: “ON” (default)
– {2}: “OFF”
{#}{1}{7} Ringer pattern
– {1}: “A” (default)
– {2}: “B”
– {3}: “C”
{#}{4}{6} Friendly reception
– {1}: “ON” (default)
– {2}: “OFF”
{#}{2}{2} Journal report
– {1}: “ON” (default)
– {2}: “OFF”
{#}{4}{7} Voice guidance (KX-FP145 only)
– {1}: “ON” (default)
– {2}: “OFF”
{#}{2}{3} Overseas mode
– {1}: “NEXT FAX”
– {2}: “OFF”
– {3}: “ERROR” (default)
{#}{5}{1} Mailbox 1 password (KX-FP145
only)
L Enter a 3-digit number except a number
using 0 or 7.
{#}{2}{5} Delayed transmission
– {1}: “ON”
– {2}: “OFF” (default)
{#}{5}{2} Mailbox 2 password (KX-FP145
only)
L Enter a 3-digit number except a number
using 0 or 7.
L If you select “ON”, then enter the fax number
and transmission time using the dial keypad
(see feature #25 on page 47 for details).
{#}{2}{6} Caller ID list
– {1}: “ON”
– {2}: “OFF” (default)
{#}{3}{4} Quick scan
– {1}: “ON”
– {2}: “OFF” (default)
{#}{3}{6} Receiving reduction
– {1}: “92%” (default)
– {2}: “86%”
– {3}: “72%”
{#}{5}{4} Greeting time (KX-FP145 only)
– {1}: “16s” (default)
– {2}: “60s”
{#}{5}{5} Greeting message for mailbox 1
(KX-FP145 only)
– {1}: “CHECK” (default)
– {2}: “RECORD”
– {3}: “ERASE”
{#}{5}{6} Greeting message for mailbox 2
(KX-FP145 only)
– {1}: “CHECK” (default)
– {2}: “RECORD”
– {3}: “ERASE”
51
FP141-145E.book Page 52 Wednesday, August 20, 2003 11:00 AM
7. Programmable Features
{#}{6}{0} Message transfer (KX-FP145 only)
– {1}: “ON”
– {2}: “OFF” (default)
L If you select “ON”, enter the transfer
telephone number and press {SET}, then
press {MENU} to exit programming.
{#}{6}{1} Message transfer greeting
message (KX-FP145 only)
– {1}: “CHECK” (default)
– {2}: “RECORD”
– {3}: “ERASE”
{#}{6}{7} Incoming message monitor (KXFP145 only)
– {1}: “ON” (default)
– {2}: “OFF”
{#}{6}{8} ECM selection
– {1}: “ON” (default)
– {2}: “OFF”
{#}{7}{0} Pager call (KX-FP145 only)
– {1}: “ON”
– {2}: “OFF” (default)
L If you select “ON”, enter the pager number
using the dial keypad (see page 44 for
details).
{#}{7}{6} Connecting tone
– {1}: “ON” (default)
– {2}: “OFF”
{#}{7}{7} AUTO ANSWER (KX-FP145 only)
– {1}: “FAX ONLY”
– {2}: “TAD/FAX” (default)
{#}{8}{0} Reset advanced features
– {1}: “YES”
– {2}: “NO” (default)
L If you select “YES”, press {SET} 2 times, then
press {MENU} to exit programming.
52
FP141-145E.book Page 53 Wednesday, August 20, 2003 11:00 AM
8. Help
8 HelpMessages
Error
8.1 Error messages –
Reports
If a problem occurs during fax transmission or
reception, one of the following communication
messages will be printed on the sending and
journal reports (page 27).
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
L A transmission or reception error occurred.
Try again or check with the other party.
COMMUNICATION ERROR
(Code: 43, 44)
L A line problem occurred. Connect the
telephone line cord to a different socket and
try again.
L An overseas transmission error occurred. Try
using the overseas mode (feature #23, page
47).
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 61).
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
JUNK FAX PROH. REJECT
L The junk fax prohibitor of your fax machine
rejected fax reception.
MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 15)
or clear the jammed paper (page 59).
NO DOCUMENT
L The document was not fed into the unit
properly. Re-insert it and try again.
OTHER FAX NOT RESPONDING
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The document was not fed properly. Reinsert the document and try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 26).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialled is not in service.
PRESSED THE STOP KEY
L {STOP} was pressed and fax communication
was cancelled.
OK
L Fax communication was successful.
8.2 Error messages –
Display
If the unit detects a problem, one or more of the
following messages will appear on the display.
—————————————————————
CALL SERVICE
CALL SERVICE 2
L There is something wrong with the unit.
Contact our service personnel.
—————————————————————
CHECK DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 63) and try
again.
L Attempted to transmit a document longer
than 600 mm. Press {STOP} to remove the
document. Divide the document into two or
more sheets and try again.
—————————————————————
CHECK FILM
L The ink film is empty. Replace the ink film
with a new one (page 14).
L The ink film is not installed. Install it (page
12).
L The ink film is slack or creased. Tighten it
(see step 5 on page 13).
—————————————————————
CHECK MEMORY
L The memory (telephone numbers,
parameters, etc.) has been erased. Reprogram.
—————————————————————
CHECK PAPER
L The recording paper is not installed or the
unit has run out of paper. Install paper and
press {START} to clear the message.
53
FP141-145E.book Page 54 Wednesday, August 20, 2003 11:00 AM
8. Help
L The recording paper was not fed into the unit
properly (page 61). Reinstall paper (page 15)
and press {START} to clear the message.
L The recording paper has jammed near the
recording paper entrance. Clear the jammed
paper (page 59) and press {START} to clear
the message.
—————————————————————
CLOSE
TENSION PLATE
L The tension plate is open. Close it (page 15).
—————————————————————
COVER OPEN
L The back cover is open. Close it.
—————————————————————
DIRECTORY FULL
L There is no space to store new items in
navigator directory. Erase unnecessary items
(page 21).
—————————————————————
L The remaining ink film is low. Prepare a new
ink film (page 10).
—————————————————————
MEMORY FULL
L When making a copy, the document being
stored exceeded the memory capacity of the
unit. Press {STOP} to clear the message.
Divide the document into sections.
—————————————————————
MESSAGE FULL
L There is no room left in memory to record
voice messages. Erase unnecessary
messages (page 38, 42).
—————————————————————
MODEM ERROR
L There is something wrong with the modem
circuit. Contact our service personnel.
—————————————————————
NO FAX REPLY
FAX IN MEMORY
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
—————————————————————
FAX MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 15)
or clear the jammed paper (page 59).
L When performing memory transmission, the
document being stored exceeded the
memory capacity of the unit. Transmit the
entire document manually.
—————————————————————
FILM EMPTY
L The ink film is empty. Replace the ink film
with a new one (page 14).
L The ink film is slack. Tighten it (see step 5 on
page 13) and install again.
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
—————————————————————
FILM NEAR EMPTY
54
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
NO TAD GREETING
L Your TAD/FAX greeting message is not
recorded. Record a message (page 37).
L The voice guidance feature is set to OFF.
Activate feature #47 on page 48. Prerecorded greeting message will be adopted.
—————————————————————
NO TRNS-GREETING
L Your transfer greeting message is not
recorded. Record a message (page 43).
L The voice guidance feature is set to OFF.
Activate feature #47 on page 48. Prerecorded greeting message will be adopted.
—————————————————————
OPEN CABINET
CHECK FILM SLACK
b
OPEN CABINET
CHECK FILM TYPE
L Please use genuine Panasonic replacement
film (page 10).
L The ink film is empty. Replace the ink film
with a new one (page 14).
FP141-145E.book Page 55 Wednesday, August 20, 2003 11:00 AM
8. Help
L The ink film is not installed. Install it (page
12).
L The ink film is slack. Tighten it (see step 5 on
page 13).
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
—————————————————————
PAPER JAMMED
L A recording paper jam occurred. Clear the
jammed paper (page 59).
—————————————————————
PLEASE WAIT
L The unit is checking that there is no slack or
crease on the ink film. Wait for a moment
while the check is completed.
—————————————————————
POLLING ERROR
L The other party’s fax machine does not offer
the polling function. Check with the other
party.
—————————————————————
REDIAL TIME OUT
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
REMOVE DOCUMENT
L The document is jammed. Remove the
jammed document (page 61).
—————————————————————
TRANSMIT ERROR
L A transmission error occurred. Try again.
—————————————————————
Frequently Asked Questions
8.3 When a function does
not work, check here
8.3.1 Initial settings
I cannot hear a dial tone.
L The telephone line cord is connected to the
[EXT] socket on the unit. Connect to the
[LINE] socket (page 16) (KX-FP141 only).
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
wall socket directly. If the unit operates
properly, check the splitter.
L Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
properly, contact our service personnel to
have the unit repaired. If the working
telephone does not operate properly, contact
your telephone company.
L The mains lead or telephone line cord is not
connected. Check the connections.
L If you connected the fax machine through a
computer modem, connect the fax machine
directly to a telephone line socket.
The unit does not ring.
L The ringer volume is turned OFF. Adjust it
(page 17).
L The TAD ring setting of feature #06 is set to
“RINGER OFF”. Change to another ring
setting (page 46) (KX-FP145 only).
8.3.2 General
The unit displays “CHECK PAPER” though the
paper is inserted.
L The paper is inserted halfway. Insert it
correctly (page 15) and press {START} to
clear the message.
UNIT OVERHEATED
L The unit is too hot. Stop using the unit for a
while and let the unit cool down.
The other party complains they only hear a
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change the receiving mode:
– KX-FP141: TEL mode (page 31)
– KX-FP145: TAD/FAX mode (page 32) or
TEL mode (page 31)
The {REDIAL}/{PAUSE} button does not
function properly.
L If this button is pressed during dialling, a
pause will be inserted. If pressed
55
FP141-145E.book Page 56 Wednesday, August 20, 2003 11:00 AM
8. Help
immediately after a dial tone is obtained, the
last number dialled will be redialled.
During programming, I cannot enter the code
or ID number.
L All or part of the numbers are the same as
another code or ID. Change the number:
– remote operation ID: feature #11 on page
46.
– fax activation code: feature #41 on page
48.
– password for mailbox 1 (KX-FP145 only):
feature #51 on page 48.
– password for mailbox 2 (KX-FP145 only):
feature #52 on page 49.
The ink film runs out quickly.
L Even if there are only a few sentences, every
page that comes out of the machine is
considered as a full page.
L Turn off the following features:
– sending report: feature #04 on page 46.
– journal report: feature #22 on page 47.
– Caller ID list: feature #26 on page 47.
The unit beeps.
L Recording paper/ink film has run out. Press
{STOP} to stop the beeps and install
paper/ink film.
The speakerphone is not working (KX-FP145
only).
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
8.3.3 Fax – sending
I cannot send documents.
L The telephone line cord is connected to the
[EXT] socket on the unit. Connect to the
[LINE] socket (page 16) (KX-FP141 only).
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s machine is not a fax
machine. Check with the other party.
L The other party’s fax machine failed to
answer the fax automatically. Send the fax
manually (page 26).
I cannot send a fax overseas.
L Use the overseas transmission mode of
feature #23 (page 47).
L Add two pauses at the end of the telephone
number or dial manually.
56
The other party complains that letters on
their received document are distorted or not
clear.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
L An extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
L Try copying the document. If the copied
image is clear, there may be something
wrong with the other party’s machine.
The other party complains that smudges or
black lines appear on their received
document.
L The scanner glass, white plate or rollers are
dirty with correction fluid, etc. Clean them
(page 63). Please do not insert the document
before correction fluid has dried completely.
8.3.4 Fax – receiving
I cannot receive documents.
L The telephone line cord is connected to the
[EXT] socket on the unit. Connect to the
[LINE] socket (page 16) (KX-FP141 only).
L The ink film is empty. Replace the ink film
with a new one (page 14).
I cannot receive documents automatically.
L The receiving mode is set to TEL mode.
Change the receiving mode:
– KX-FP141: FAX ONLY mode (page 32).
– KX-FP145: TAD/FAX mode (page 32) or
FAX ONLY mode (page 32).
L The time taken to answer the call is too long.
Decrease the number of rings in feature #06
(page 46).
L The greeting message is too long. Record a
shorter message (page 37) (KX-FP145 only).
The display shows “CONNECTING.....”, but
faxes are not received.
L The incoming call is not a fax. Change the
receiving mode:
– KX-FP141: TEL mode (page 31).
– KX-FP145: TEL mode (page 31) or
TAD/FAX mode (page 32).
A blank sheet is ejected.
L If a blank sheet is ejected after the received
document is printed out, the size of the
document sent by the other party is as large
FP141-145E.book Page 57 Wednesday, August 20, 2003 11:00 AM
8. Help
as, or larger than the recording paper, or the
receiving reduction rate is not programmed
correctly. Program the proper rate in feature
#36 (page 47).
L The other party placed the document in their
fax machine the wrong way. Check with the
other party.
A white line or a smudge appears on your
recording paper.
L The scanner glass, white plate or rollers are
dirty with correction fluid, etc. Clean them
(page 63). Please do not insert the document
before correction fluid has dried completely.
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 10 for further details.
L The thermal head is dirty. Clean it (page 64).
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fibre content that is over 20%, such as
letterhead or resume paper.
L If the printing copy is fine when you copy, the
other party sent a faint document. Ask them
to send a clearer copy of the document.
The other party complains that they cannot
send a document.
L The receiving mode is set to TEL mode.
Change the receiving mode:
– KX-FP141: FAX ONLY mode (page 32).
– KX-FP145: TAD/FAX mode (page 32) or
FAX ONLY mode (page 32).
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 15)
or clear the jammed paper (page 59).
I cannot select the desired receiving mode.
L If you want to set TAD/FAX (KX-FP145) or
FAX ONLY mode:
– KX-FP141: Press {AUTO ANSWER}
repeatedly to select FAX ONLY mode.
– KX-FP145: Set the desired mode using
feature #77 (page 50), and press {AUTO
ANSWER} repeatedly to select the
desired mode.
L If you want to set TEL mode, press {AUTO
ANSWER} repeatedly to select TEL mode.
8.3.5 Copying
The unit will not make a copy.
L The ink film is empty. Replace the ink film
with a new one (page 14).
L You cannot make a copy during
programming. Make the copy after
programming.
L You cannot make a copy during telephone
conversation.
A black line, a white line or smudge appears
on the copied document.
L The scanner glass, white plate or rollers are
dirty with correction fluid, etc. Clean them
(page 63). Please do not insert the document
before correction fluid has dried completely.
The copied image is distorted.
L The thermal head is dirty. Clean it (page 64).
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 10 for further details.
Original
Copy
ABC
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fibre content that is over 20%, such as
letterhead or resume paper.
8.3.6 Using an answering
machine (KX-FP141 only)
I cannot receive documents automatically.
L Your greeting message on the answering
machine is too long. Shorten the message.
Record a message up to 10 seconds long.
L The answering machine rings too many
times. Set to 1 or 2 rings.
I cannot receive voice messages.
L Check if the answering machine is turned ON
and connected to the fax machine properly.
L Set the number of rings on the answering
machine to 1 or 2.
57
FP141-145E.book Page 58 Wednesday, August 20, 2003 11:00 AM
8. Help
I pressed the remote access code to access
the answering machine remotely, but the line
was disconnected.
L The code may include “#” which is used for
certain features provided by telephone
companies. Change the code on the
answering machine to another number which
does not include “#”.
Callers complain that they cannot send a
document.
L Your answering machine has run out of
recording tape. Rewind the tape to record
messages.
L You set the answering machine to only give a
greeting message.
8.3.7 Answering device (KXFP145 only)
I cannot retrieve recorded messages from a
remote location.
L Press the remote operation ID correctly and
firmly (page 39).
Messages in the mailbox do not play back.
L The mailbox password is wrong. Enter the
correct password.
– For mailbox 1 password, see feature #51
(page 48).
– For mailbox 2 password, see feature #52
(page 49).
The other party complains that they cannot
leave a voice message.
L The memory is full. Erase unnecessary
messages (page 38, 42).
8.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
fails. Alternative arrangements should be
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
L If delayed transmission (feature #25, page
47) is programmed and the start time is
passed during a power failure, transmission
will be attempted soon after power is
restored.
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
58
out stating which contents in the memory
have been erased.
FP141-145E.book Page 59 Wednesday, August 20, 2003 11:00 AM
8. Help
Jams
3
Open the front cover by pulling up the centre
part.
4
Release the back cover by pushing the green
button (1).
8.4 Recording paper jams
8.4.1 When the recording paper
has jammed in the unit
The display will show the following.
PAPER JAMMED
1
Pull the tension plate forward (1) to remove
the installed paper (2).
L Do not remove the jammed paper (3).
2
3
1
1
2
5
Open the back cover.
6
Remove the jammed recording paper (1).
Remove the paper tray (1).
1
1
59
FP141-145E.book Page 60 Wednesday, August 20, 2003 11:00 AM
8. Help
7
Turn the blue gear (1) in the direction of the
arrow until the ink film is tight (2).
8
Close the back cover securely by pushing
down on the notched area at both ends (1).
1
1
9
Close the front cover securely.
10 Install the paper tray (page 14), then insert
the recording paper (page 15).
2
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
Correct
1 turn
Tight
3
Incorrect
The ink film is not wrapped around the
blue core.
Slack/Crease
60
Reverse
FP141-145E.book Page 61 Wednesday, August 20, 2003 11:00 AM
8. Help
8.4.2 When the recording paper
was not fed into the unit properly
The display will show the following.
CHECK PAPER
8.5 Document jams –
sending
1
Remove the recording paper and straighten. Pull
the tension plate forward (1) and insert the
paper. Push the tension plate back, then press
{START} to clear the message.
Open the front cover by pulling up the centre
part. Remove the jammed document
carefully (1).
1
1
2
Close the front cover securely.
{START}
Note:
L Do not pull out the jammed paper forcibly
before opening the front cover.
61
FP141-145E.book Page 62 Wednesday, August 20, 2003 11:00 AM
8. Help
5
Cleaning
Open the recording paper feeder cover (1).
1
8.6 Recording paper
feeder cleaning
Clean the recording paper feeder when:
– The recording paper frequently misfeeds.
Important:
L Remove the recording paper and the
paper tray beforehand, or the paper may
misfeed or jam.
1
Disconnect the mains lead and the
telephone line cord.
2
Open the front cover by pulling up the centre
part.
6
Clean the recording paper feeder roller (1)
with a cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
Caution:
L Do not use paper products, such as
paper towels or tissues.
1
3
Release the back cover by pushing the green
button (1).
1
4
62
Open the back cover.
7
Close the covers (see steps 8 and 9 on page
60).
8
Install the paper tray (page 14), then insert
the recording paper (page 15).
9
Connect the mains lead and the telephone
line cord.
FP141-145E.book Page 63 Wednesday, August 20, 2003 11:00 AM
8. Help
Caution:
L Do not use paper products, such as
paper towels or tissues.
8.7 Document
feeder/scanner glass
cleaning
1
Clean the document feeder/scanner glass when:
– Documents frequently misfeed.
– Smudges or black/white lines appear on the
original document when transmitting or
copying.
1
Disconnect the mains lead and the
telephone line cord.
2
Open the front cover by pulling up the centre
part.
2
4
3
3
Clean the document feeder rollers (1) and
rubber flap (2) with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly. Clean the scanner glass (3)
and white plate opposite the scanner glass
(4) with a soft, dry cloth.
4
Close the front cover securely.
5
Connect the mains lead and the telephone
line cord.
63
FP141-145E.book Page 64 Wednesday, August 20, 2003 11:00 AM
8. Help
5
Remove the ink film (1).
8.8 Thermal head cleaning
If smudges or black/white lines appear on a
copied/received document, check whether there
is dust on the thermal head. Clean the thermal
head to remove the dust.
Important:
L Remove the recording paper and the
paper tray beforehand, or the paper may
misfeed or jam.
1
Disconnect the mains lead and the
telephone line cord.
2
Open the front cover by pulling up the centre
part.
1
6
Clean the thermal head (1) with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head directly.
1
3
Release the back cover by pushing the green
button (1).
7
Reinstall the ink film and close the covers
(see steps 4 to 7 on page 12).
8
Install the paper tray (page 14), then insert
the recording paper (page 15).
9
Connect the mains lead and the telephone
line cord.
1
4
64
Open the back cover.
FP141-145E.book Page 65 Wednesday, August 20, 2003 11:00 AM
9. General Information
9 General
Printed
Reports
Information
9.1 Reference lists and
reports
You can print out the following lists and reports
for your reference.
Setup list:
provides you with the current settings of the
basic and advanced programming features
(page 46 to page 50).
Telephone number list:
provides you with names and numbers which are
stored in the navigator directory.
Journal report:
keeps records of fax transmission and reception.
This report will be printed automatically after
every 30 fax communications (feature #22, page
47).
Printer test:
allows you to check the print quality of your unit.
If the test print has a smudge, or blurred points or
lines, clean the thermal head (page 64).
Broadcast programming list:
provides you with names and numbers which are
stored in the broadcast memory (page 28).
Caller ID list:
keeps records of the last 30 callers after
subscribing to a Caller ID service. To print
automatically after every 30 callers, activate
feature #26 (page 47).
{STOP}
{SET}
{MENU}
{<}{>}
1
Press {MENU} repeatedly to display “PRINT
REPORT”.
2
Press {<} or {>} repeatedly to display the
desired item.
3
Press {SET} to start printing.
L To stop printing, press {STOP} 2 times.
4
Press {MENU}.
65
FP141-145E.book Page 66 Wednesday, August 20, 2003 11:00 AM
9. General Information
Specifications
9.2 Technical data about this product
Applicable lines:
Document size:
Effective scanning width:
Effective printing width:
Transmission time*1:
Public Switched Telephone Network
Max. 216 mm in width, Max. 600 mm in length
208 mm
A4: 202 mm
KX-FP141: Approx. 12 s/page (ECM-MMR)*2
KX-FP145: Approx. 8 s/page (ECM-MMR)*2
Scanning density:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm – in standard resolution,
7.7 lines/mm – in fine/photo resolution,
15.4 lines/mm – in super fine resolution
Photo resolution:
64-level
Scanner type:
Contact Image Sensor
Printer type:
Thermal Transfer on plain paper
Data compression system: Modified Huffman (MH), Modified READ (MR), Modified Modified Read
(MMR)
Modem speed:
KX-FP141: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
KX-FP145: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic
Fallback
Operating environment:
5°C–35°C, 20%–80% RH (Relative Humidity)
Dimensions:
Approx. height 139 mm × width 331 mm × depth 238 mm
Mass (Weight):
Approx. 3.0 kg
Power consumption:
Standby: KX-FP141: Approx. 3.9 W, KX-FP145: Approx. 4.2 W
Transmission: Approx. 15 W
Reception: Approx. 35 W (When receiving a 20% black document)
Copy: Approx. 40 W (When copying a 20% black document)
Maximum: Approx. 130 W (When copying a 100% black document)
Power supply:
220-240 V AC, 50 Hz
Fax memory capacity:
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard resolution, without
using the Error Correction Mode.)
Voice memory capacity*3:
Approx. 18 minutes of recording time including greeting messages
(KX-FP145 only)
*1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions
and capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart. If the capability of the other party’s
machine is inferior to your unit, the transmission time may be longer.
*3 Recording time may be reduced by the calling party’s background noise.
66
FP141-145E.book Page 67 Wednesday, August 20, 2003 11:00 AM
9. General Information
ITU-T No. 1 Test Chart
Paper specifications
Recording paper size:
Recording paper weight:
A4: 210 mm × 297 mm
64 g/m2 to 80 g/m2
Note for recording paper:
L Do not use the following types of paper:
– Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used
for resumes
– Extremely smooth or shiny paper, or paper that is highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such as tabs or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes near 200 °C, such as
vellum paper. These materials may transfer onto the fusing roller and cause damage.
– Moist paper
L Some paper only accepts print on one side. Try using the other side of the paper if you are not happy
with the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we recommend using long-grained paper.
L Do not use paper of different types or thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-sided printing with other copiers or printers. This
may cause a paper jam.
L To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper
in the original packaging, in a cool and dry location.
Note:
L Any details given in these instructions are subject to change without notice.
L The pictures and illustrations in these instructions may vary slightly from the actual product.
67
FP141-145E.book Page 68 Wednesday, August 20, 2003 11:00 AM
9. General Information
Guarantee
9.3 Condition of guarantee
This guarantee is in addition to and does not in any way affect any statutory or other rights of
consumer purchasers. If within the applicable guarantee period, the appliance proves to be
defective by reason of faulty design, workmanship or materials, we undertake subject to the
following conditions to have the defective appliance (or any part or parts there of) repaired or
replaced free of charge.
1. The appliance shall have been purchased and used solely within the UK and in accordance
with standard operating instructions and the technical and/or Safety Standards required in
the UK.
2. The purchaser will within 7 days of purchase complete the included warranty registration
form and fax it to us for registration. Failure to return such a form could result in delay in
providing the guarantee service.
3. The appliance should be returned together with this guarantee and proof of date of purchase
promptly on being found defective at the purchaser’s risk and expense to the authorised
dealer from whom the appliance was purchased or to the nearest authorised dealer. All
enquiries must be through such dealers.
4. This guarantee shall not apply to damage caused through fire, accident, lightning, misuse,
wear and tear, neglect, incorrect adjustment or repair, to damage caused through
installation, adaption, modification or use in an improper manner or inconsistent with the
technical and/or safety standards required in the country where this appliance is used, or to
damage occurred during transit to or from the purchaser.
5. If at any time during the guarantee period any part or parts of the appliance are replaced
with a part or parts not supplied or approved by us or of an objective quality safe and
suitable for the appliance, or the appliance has been dismantled or repaired by any person
not authorised by us, we shall have the right to terminate this guarantee in whole or in part
immediately without further notice.
6. The purchaser’s sole and exclusive remedy under this guarantee against us is for the repair
or replacement of the appliance or any defective part or parts and no other remedy,
including, but not limited to, incidental or consequential damage or loss of whatsoever nature
shall be available to the purchaser.
7. This guarantee shall not apply to cassette tapes, batteries and any other items of limited
nature life.
8. Our decision on all matters relating to complaints shall be final. Any appliance or defective
part which has been replaced shall become our property.
9. The guarantee period applicable to this product shall be 12 months from the date of
purchase.
Please keep these Operating Instructions with your receipt.
Panasonic Business Systems U.K.
Receipt No.
Model No.
68
Date of Purchase
KX-FP141E, KX-FP145E
Serial No.
FP141-145E.book Page 69 Wednesday, August 20, 2003 11:00 AM
10. Index
Caller ID list (Feature #26): 23, 47
Caller’s recording time (Feature #10): 46
Character table: 19
Cleaning: 62, 63, 64
Communication messages: 53
Connecting tone (Feature #76): 49
Connections: 16
Copy: 35
Collation: 36
Enlarge: 35
Reduce: 35
10. Index
10.1 Index
# #01 Date and time: 18
#02 Your logo: 19
#03 Your fax number: 20
#04 Sending report: 27, 46
#06 FAX ring setting: 46
#06 TAD ring setting: 32, 46
#10 Recording time for an incoming
message: 46
#11 Remote operation ID: 46
#17 Ringer pattern: 46
#22 Journal report: 27, 47
#23 Overseas mode: 47
#25 Delayed transmission: 47
#26 Caller ID list: 47
#34 Quick scan: 26, 35, 47
#36 Receiving reduction: 47
#39 Display contrast: 48
#41 Fax activation code: 48
#42 Message alert: 48
#43 Recording time alert: 48
#44 Memory reception alert: 48
#46 Friendly reception: 48
#47 Voice guidance: 48
#51 Mailbox 1 password: 48
#52 Mailbox 2 password: 49
#54 Greeting time: 49
#55 Mailbox 1 greeting: 41
#56 Mailbox 2 greeting: 41
#60 Message transfer: 43, 49
#61 Message transfer greeting message: 43
#67 Incoming message monitor: 49
#68 ECM selection: 49
#70 Pager call: 44
#76 Connecting tone: 49
#77 Auto answer: 50
#80 Reset advanced features: 50
A Accessories: 9
Paper tray: 14
Advanced features: 47
Answering machine: 33
Auto answer setting (Feature #77): 50
D Date and time (Feature #01): 18
Delayed transmission (Feature #25): 47
Directory (Navigator): 20, 21, 22, 28
Display
Contrast (Feature #39): 48
Error messages: 53
Document size: 27
E ECM selection (Feature #68): 49
Error messages: 53
Extension telephone: 31
F Fax activation code (Feature #41): 48
Fax number (Feature #03): 20
Friendly reception (Feature #46): 48
G Greeting message
Message transfer (Feature #61): 43
TAD/FAX: 37
Voice mailbox (Feature #55, #56): 41
H Help: 17
I
Incoming message monitor (Feature #67): 49
Ink film
Installing: 12
Replacing: 14
J Jams
Document: 61
Recording paper: 59
Journal report (Feature #22): 27, 47
Junk fax prohibitor: 34
L Listening to recorded messages: 38
From a remote location: 39
Voice mailbox: 42, 43
Logo (Feature #02): 19
B Basic features: 46
Broadcast transmission: 28
Button description: 11
M Message alert (Feature #42): 48
Message transfer (Feature #60): 43, 49
C Caller ID: 23
Calling back: 24
Storing: 25
N Navigator directory
Making a phone call: 22
Selecting characters: 20
Sending faxes: 28
69
FP141-145E.book Page 70 Wednesday, August 20, 2003 11:00 AM
10. Index
Storing: 21
O Overseas mode (Feature #23): 47
P Pager call (Feature #70): 44
Polling: 33
Power failure: 58
Programming: 45
Q Quick scan (Feature #34): 26, 35, 47
R Receiving alert (Feature #44): 48
Receiving faxes
Automatically: 32
Manually: 31
Receiving reduction (Feature #36): 47
Recording
Greeting message: 37, 41, 43
Memo message: 37, 42
Telephone conversation: 22
Recording paper: 15
Recording paper size: 67
Recording time alert (Feature #43): 48
Recording time for TAD/FAX greeting
message (Feature #54): 49
Redialling: 26, 28
Remote operation: 39
Remote operation ID (Feature #11): 46
Reports
Broadcast programming: 65
Broadcast sending: 29
Caller ID list: 47
Journal: 27, 47, 65
Power down: 58
Printer test: 65
Sending: 27, 46
Setup: 65
Telephone number: 65
Reset (Feature #80): 50
Resolution: 26, 35
Ringer pattern (Feature #17): 46
Ring setting
FAX ONLY (Feature #06): 46
TAD/FAX (Feature #06): 46
S Sending faxes
Broadcast: 29
From memory: 26
Manually: 26
Navigator directory: 28
Sending report (Feature #04): 27, 46
Storing
Broadcast: 28
Navigator directory: 21
70
T Toll saver: 32
V Voice guidance (Feature #47): 48
Voice mailbox: 41
Voice mailbox password (Feature #51, #52):
41, 48, 49
Voice time/day stamp: 38
Volume: 17
FP141-145E.book Page 71 Wednesday, August 20, 2003 11:00 AM
71
FP141-145E.book Page 72 Wednesday, August 20, 2003 11:00 AM
0682
Sales Department:
Panasonic Business Systems U.K.
Panasonic House, Willoughby Road, Bracknell, Berkshire, RG12 8FP
Manufacturer:
Panasonic Communications Zhuhai Co., Ltd.
3 Ping Xi 8 Lu, Nanping Keji Gongye Yuan, Zhuhai, Guangdong, China 519060
Global web site:
http://www.panasonic.co.jp/global/
PFQX1884ZA
CC0803NK0
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