Panasonic | KXFT57E | Operating instructions | Panasonic KXFT57E Operating Instructions

Panasonic KXFT57E Operating Instructions
Quick Start
Model No.
KX-FT57E
To get started,
please read the
Quick Start section
(p. 4 – 13).
Initial Preparation
Facsimile with
Telephone Answering System
Telephone
Fax/Copy
OPERATING
INSTRUCTIONS
Answering Device
Help
This unit is not designed for making emergency telephone calls when the power fails.
Alternative arrangements should be made
for access to emergency services.
General Information
Please read these Operating Instructions
before using the unit and save for future
reference.
Thank you for purchasing a Panasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines facsimile, telephone, telephone answering device and copier features, to provide you with more efficient office or home use. By utilising these convenient
features, you can maximise the effectiveness of this unit.
For future reference
Date of purchase
Serial number
(found on the bottom of the unit)
Dealer’s name and address
Dealer’s telephone number
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent
of KME and its licensee.
© Kyushu Matsushita Electric Co., Ltd. 1999
2
IMPORTANT
WARRANTY REGISTRATION
PLEASE FAX BACK TO REGISTER FOR YOUR
12 MONTHS WARRANTY
Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will
ensure the following:
●
●
●
We will register your unit on our warranty database. Should you ever require a service
call under warranty, your call will be dealt with quickly and efficiently.
We will send you a reply fax to confirm your registration and the correct operation of your
unit.
If you have any problems, please call us on 08701 580560.
Simply, follow these instructions:
1. Please fill in the section below in block capitals and in ink.
Your name
Company name (if applicable)
Your address
Your postcode
Telephone no.
Fax no.
Model no.
Day Month Year
Serial no.
Date of purchase
2. Fax this form to 08701 583250 and we will fax back to confirm receipt of
your details. Please allow 14 working days for this. In addition, we will also send
you information of our maintenance contracts.
TERMS AND CONDITIONS
1. This warranty is in addition to and does not in any way affect any statutory or other right
of consumer purchasers. This warranty relates only to product used within Mainland
Great Britain, please refer to your dealer for warranty information relating to use
elsewhere within the United Kingdom.
2. This product is approved for use only on the United Kingdom’s Public Switched
Telephone Network and should be used only for normal purposes and in accordance
with standard operating instructions.
3. You should complete the registration form overleaf and fax or post it to us within 7 days
of purchase; failure to do so may result in delays in providing warranty service.
4. This warranty covers breakdowns due to design or manufacturing faults; it does not
apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair,
or to any items of limited natural life.
5. This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper
and paper trays or any optional accessories which may have been purchased either at
the same time, as or subsequent to, the main unit. Such accessories should be
returned to the point of purchase if found to be faulty.
6. In the event of a failure, please take the following action;
a. Refer to the “Help” section of your instruction manual in order to identify and
possibly correct the problem;
7. In the event the helpline cannot resolve the problem, a like for like exchange fax will be
dispatched overnight (if the call is received before 4pm) or, by a mutually convenient
arrangement. The helpline operator will give you specific instructions on how the
exchange will be executed. Failure to comply with these instructions may result in delay
and cost to you.
8. The exchange fax will be delivered in a customised case by courier. It is the customer’s
responsibility to promptly remove the exchange fax and insert the faulty fax in the case
provided for collection, to enable the courier to return it to Panasonic.
9. The exchange fax is to be regarded as a like for like exchange under warranty and the
balance of the warranty period will transfer to the exchange unit.
The liability of Panasonic under the terms of this warranty is limited to the exchange of
the fax, or the repair and return of the original fax (subject to any additional charges,
see Condition 4).
10. Where the original fax is found to be faulty as a result of unauthorised repairs or
modifications or damage either by accident, misuse or improper installation then
Panasonic reserves the right to charge the customer the sum of £50.00 plus Vat, as a
contribution towards repair costs.
11. This warranty applies to the original purchaser only and is not transferable.
12. The warranty period applicable to this product shall be 12 months from the date of
purchase.
✄
b. If the fault cannot be resolved and you require a trained operator, please contact our
customer helpline on 08701 580560.
Fax to 08701 583250
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on
this unit.
3. Unplug this unit from the mains outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bath tub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if the
unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the unit.
If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. This product is supplied with a moulded plug.
This plug has three conductors. If the type of
moulded plug does not fit your socket contact
an electrician to replace your socket. Do not
modify the connection this may make the
product unsafe.
9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.
10. Do not overload mains outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this product, but take it to a
qualified engineer when maintenance or repair
work is required. Opening or removing covers
may expose you to dangerous voltages or
other risks. Incorrect re-assembly could cause
an electric shock when the unit is
subsequently used.
13. Unplug this unit from the wall outlet and refer
servicing to qualified service personnel when
the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
instructions. Improper adjustment may
require extensive work by a qualified
technician.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote
risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION
1. Never install telephone wiring during a lightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING
●
To prevent the risk of fire or electrical shock, do
not expose this product to rain or any type of
moisture.
OTHER INFORMATION
Keep the unit away from electrical noise
generating devices, such as fluorescent lamps
and motors.
● The unit should be kept free from dust, high
temperature and vibration.
● The unit should not be exposed to direct sunlight.
● Do not place heavy objects on top of this unit.
● Do not touch the plug with wet hands.
●
3
Quick Start
Installing the handset and cradle
1
Connect the handset and handset
cord.
Handset cord
Handset
2
Open the front lid by pressing the
front lid open button.
Tab
Back lid
3
Open the back lid by lifting up the
tabs located on both sides.
Front lid
4
Insert the handset cradle by matching
the triangles.
5
Press down on the dotted mark on
the handset cradle until it clicks into
place.
• Make sure the two hooks lock the
handset cradle firmly.
6
●
4
Place the handset on the handset
cradle and close the lids securely.
For further details, see page 21.
Front lid open
button
Triangles
Hooks
Dotted mark
Quick Start
Installing the recording paper
1
Open the back lid by lifting up the tabs
located on both sides.
2
Install a recording paper roll.
correct
3
incorrect
Insert the leading edge of the recording paper
between the recording paper roller and the silver
plate, then pull it a few centimetres out of the unit.
Recording paper roller
Silver plate
4
●
Close the back lid securely.
For further details, see page 22.
5
Quick Start
Connections
Dialling mode
switch:
Set to TONE.
If you cannot dial,
set to PULSE.
1
DIALING MODE
TONE
PULSE
Connect the telephone line cord.
To a single telephone line socket
2
Connect the mains lead.
To the power outlet
(220-240V)
●
For further details, see page 23.
Installing the paper stacker
Install the paper stacker.
Paper stacker
●
6
For further details, see page 24.
Quick Start
Voice calls - making/answering
Voice calls - making
●
●
1
Lift the handset.
2
Dial the number.
3
When finished talking,
replace the handset.
For further details, see page 30.
If you are having trouble, see page 82.
Voice calls - answering
1
When the unit rings,
lift the handset.
2
When finished talking,
replace the handset.
●
●
For further details, see page 31.
If you are having trouble, see page 82.
7
Quick Start
Faxes - sending/receiving
Faxes - sending
1
Open the document feeder tray.
2
Adjust the width of the document guides to
the size of the document.
3
Insert the document until
the unit grabs the document
and a single beep is heard.
4
Press DIGITAL SP-PHONE .
5
Dial the fax number.
6
When a fax tone is heard,
press START/COPY/SET .
●
●
8
For further details, see page 39.
If you are having trouble, see page 83.
FACE DOWN
(up to 15 sheets)
Quick Start
Faxes - receiving
●
●
●
1
When the unit rings, lift the handset.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press START/COPY/SET .
3
Replace the handset.
For further details, see page 50.
You can select the way to receive calls according to your needs.
See pages 48 and 49.
If you are having trouble, see page 83.
9
Quick Start
Copying
1
Open the document feeder tray.
2
Adjust the width of the document guides to
the size of the document.
3
Insert the document until
the unit grabs the document
and a single beep is heard.
4
●
●
10
Press START/COPY/SET .
For further details, see page 60.
If you are having trouble, see page 84.
FACE DOWN
(up to 15 sheets)
Quick Start
Operating the answering device
Setting the unit to receive voice and fax messages
automatically
1
Press AUTO RECEIVE until the
AUTO RECEIVE light turns on.
AUTO
AU
TO RECEIVE
FAX/MSG.SYS.
ON
2
Make sure that the display
shows the following message.
TAD/FAX MODE
●
●
If the display does not show this message, the setting
needs to be changed to the TAD/FAX mode. See page 52.
For further details, see page 61.
11
Quick Start
Listening to recorded messages
■ When the PLAY MESSAGES
indicator flashes
Press PLAY MESSAGES .
● The new recorded messages
will be played.
■ When the PLAY MESSAGES
indicator lights
Press PLAY MESSAGES .
● All messages will be played.
●
For further details, see page 66.
12
PLAY
MESSAGES
FLASH/LIGHT
Quick Start
Erasing recorded messages
■ Erasing a specific message
Press ERASE while listening to
the message you want to erase.
■ Erasing all messages
●
1
Press ERASE after listening
to all of the messages.
2
Press
START/COPY/SET .
3
Press START/COPY/SET again.
For further details, see page 66.
13
Table of Contents
Initial
Preparation
Telephone
Accessories
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Help Button
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Finding the
Controls
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Setup
Handset and cradle . . . . . . . . . . . . . . . . . . . . . . .
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . .
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Paper stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date and time, your name and facsimile telephone
number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.
.
.
.
.
.
.
.
.
.
.
.
. 21
. 22
. 23
. 24
. . . . . 25
Volumes
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Making and
Answering Calls
Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . 31
TONE, RECALL and PAUSE buttons . . . . . . . . . . . . . . . 32
One-Touch Dial
Storing names and telephone numbers
in the One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . .33
Making a voice call using the One-Touch Dial . . . . . . . . .34
EASY DIAL
Storing names and telephone numbers
in the EASY DIAL directory . . . . . . . . . . . . . . . . . . . . 35
Making a voice call using the EASY DIAL directory . . . . . 37
Voice Contact
Talking to the caller after fax transmission or reception . . 38
Sending Faxes
Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . 39
Sending a fax using the One-Touch Dial . . . . . . . . . . . . .40
Sending a fax using the EASY DIAL directory . . . . . . . . . 41
Sending a fax by following the voice guide . . . . . . . . . . . 42
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . 42
Printing the transmission report . . . . . . . . . . . . . . . . . . . 43
Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . 44
Delayed transmission (sending a fax at a specified time) . . . 45
Transmit polling
(letting another machine retrieve a fax from your unit) .46
Sending documents overseas . . . . . . . . . . . . . . . . . . . . . 47
Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Receiving Faxes
Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 48
TEL mode (answering all calls manually) . . . . . . . . . . . . 50
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
FAX ONLY mode (all calls are received as faxes) . . . . . . 52
TEL/FAX mode (receiving voice calls with rings and
fax calls without rings when you are near the unit) . . . 54
Receiving polling
(receiving a fax placed on another party’s machine) . . 58
Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Pager call - when your unit receives a fax . . . . . . . . . . . . 59
Copying
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Fax/Copy
14
.
.
.
.
Recording
Memo message (leaving a message for others or yourself) . 68
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . 68
Remote
Operation
Operating from a remote location . . . . . . . . . . . . . . . . . . 69
Setting the remote operation ID . . . . . . . . . . . . . . . . . . . 70
From a remote touch tone telephone . . . . . . . . . . . . . . . 71
Options
Transferring recorded messages to another telephone . . 74
Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . . 77
Incoming message recording time . . . . . . . . . . . . . . . . . 78
Message alert (beeps when a voice message is received) . 78
Recording time alert (beeps when memory is almost full) . . 79
Setting the ICM monitor . . . . . . . . . . . . . . . . . . . . . . . . . 79
Error Messages
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Operations
When a function does not work, check here before requesting help . 82
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . 84
Jams
Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Sending document jam . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Sending document does not feed, or multi-feeds . . . . . . 86
Cleaning
Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Print Reports
Printing the feature settings, telephone numbers, and journal . .88
Display Contrast
LCD display contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Recall Mode
Recall mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Original Mode
Original mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Fax Voice Guidance
Fax voice guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Handset Switch
Using the unit without handset and cradle . . . . . . . . . . . . 92
Reset
Resetting the advanced features . . . . . . . . . . . . . . . . . . 93
Specifications
Technical data about this product . . . . . . . . . . . . . . . . . . 94
Important
Information
Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . 97
Guarantee
Condition of guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Features Summary
Summary of user programmable features . . . . . . . . . . . . 99
Index
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
15
General Information
Listening to recorded messages . . . . . . . . . . . . . . . . . . . 66
Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . 66
Functions while playing a message (repeating,
skipping and stopping) . . . . . . . . . . . . . . . . . . . . . . . . 67
Help
Playing
Messages
Answering Device
Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . .62
Recording your own greeting messages . . . . . . . . . . . . . 63
Checking your own recorded greeting messages . . . . . . 64
Erasing your own recorded greeting messages . . . . . . . . 64
Recording time for the TAD/FAX greeting message . . . . . 65
Fax/Copy
General
Information
Greeting
Telephone
Help
TAD/FAX mode (using the built-in answering device
and receiving voice and fax calls automatically) . . . . .61
Initial Preparation
Answering
Device
Setup
Accessories
Included accessories
Mains lead . . . . . . . . . . 1 Telephone line
Handset . . . . . . . . . . . . 1 Handset cord . . . . . . . . 1
cord . . . . . . . . . . . . . . . 1
Order No. PJJA160Z
Order No. PFJA1022Z
Order No. PFJXE0401Z
Order No. PFJA1020V
Handset cradle . . . . . . 1 Recording paper . . . . . . 1 Paper stacker . . . . . . . . 1 Operating Instructions. . 1
Order No. PFYAF2780E
Order No. PQHP10029Z
Order No. PQUS10136Z
Order No. PFQX1277Z
If any items are missing or damaged, check with the place of purchase.
Save the original carton and packing materials for future shipping and transporting of the unit.
● The order numbers listed above are subject to change without notice.
● For further accessory orders, please contact your local Panasonic authorised dealer.
●
●
16
Help Button
Initial Preparation
Help function
You can print a quick reference for assistance as follows.
1
Select which operation you want to print out by
pressing HELP repeatedly.
HELP
●
Pressing HELP one time:
How to program your unit
1.HOW TO SET UP
two times:
How to store names in the
EASY DIAL directory and
how to dial them
2.EASY DIAL
three times:
How to send and receive a
fax document
START/COPY/SET
3.FAX OPERATION
four times:
How to set the unit to receive
calls
4.RECEIVE MODE
five times:
Help with problems operating
the answering device
5.TAD OPERATION
2
Press START/COPY/SET .
PRINTING
17
Finding the Controls
Location
●
To change from pulse
to tone during dialling (p. 32).
●
To play recorded
messages (p. 66).
Dial keypad
Display panel
PLAY
MESSAGES
●
●
●
●
●
Hook switch (p. 32).
For slow playback (p. 67).
For voice muting (p. 30, 31).
For quick playback (p. 67).
●
●
●
●
18
For speaker
phone operation.
To adjust volumes (p. 29).
To select feature settings
during programming.
To redial the last number dialled (p. 30, 39).
To insert a pause during dialling (p. 32).
Finding the Controls
●
Initial Preparation
●
To record your own greeting messages (p. 63).
To record memo messages and/or
telephone conversations (p. 68).
●
●
To erase recorded messages (p. 66).
To erase your own recorded greeting messages (p. 64).
●
●
To insert a hyphen (p. 27, 33).
●
To insert one character or
one space (p. 26, 27).
To select a resolution (p. 39).
●
To print a quick
reference (p. 17).
●
RESOLUTION
CALLS
RECORD
ERASE
1
4
6 HYPHEN
2
7 INSERT
9
5
10
NAME/TEL NO.
LOWER
3
8 SECRET
HELP
For the One-Touch
Dial (p. 33, 34, 40).
To confirm a stored
telephone number (p. 37).
● To select stations
6-10 for the One-Touch
Dial (p. 33, 34, 40).
●
●
To keep a telephone
number secret (p. 33, 35).
To search for a stored
name (p. 37, 41).
● To select characters
during programming (p. 27).
● To select the basic
features during
programming (p. 99).
● To skip and/or repeat
recorded messages in
the answering device
(p. 67).
●
●
●
To stop an
operation or cancel
programming.
●
●
●
●
To store or edit names
and telephone numbers
(p. 33, 35, 36).
To turn on/off the auto receive
mode (p. 48, 49).
To initiate or exit programming.
To initiate fax transmission, reception or copying.
To store a setting during programming.
19
Finding the Controls
Overview
Paper stacker
Document feeder tray
Document entrance
Speaker
Document guides
To match the width
of the document.
●
Microphone
To talk with the other party
when using the speakerphone.
● To record greeting messages
and memo messages.
●
Front lid open button
● To open the front lid.
Document exit
20
Setup
1
Initial Preparation
Handset and cradle
Connect the handset and handset cord.
Handset cord
Handset
2
Open the front lid by pressing the front lid open
button.
Tab
Back lid
3
Open the back lid by lifting up the tabs located on
both sides.
Front lid
4
Insert the handset cradle by matching the
triangles.
5
Press down on the dotted mark on the handset
cradle until it clicks into place.
● Make sure the two hooks lock the handset
cradle firmly.
6
Front lid open
button
Triangles
Hooks
Dotted mark
Place the handset on the handset cradle and close
the lids securely.
● If the handset cradle is not installed correctly, the
unit will show the following message when the
power is switched on.
CHECK CRADLE
Check steps 4 and 5 again.
Note:
To save space or when using the unit mainly for faxes, you can use the DIGITAL SP-PHONE button on the
unit without the handset and cradle (p. 92).
●
21
Setup
Recording paper
1
Open the back lid by lifting up the tabs located on
both sides.
2
Install a recording paper roll.
● Make sure that the shiny side of the paper is
facing down.
correct
●
3
Tab
incorrect
If the paper is secured with glue or tape, cut
approx. 150 mm from the beginning of the roll.
Insert the leading edge of the recording paper
between the recording paper roller and the silver
plate, then pull it a few centimetres out of the unit.
● Make sure that there is no slack in the paper roll.
Recording paper roller
Silver plate
4
Close the back lid by gently pressing down on both
ends.
Note:
● Only use the included roll of paper or specified recording paper, or the print quality may be affected and/or
excessive thermal head wear may occur.
22
Setup
1
2
Initial Preparation
Connections
Connect the telephone line cord.
Connect the mains lead.
Dialling mode switch:
Set to TONE.
@If you cannot dial,
set to PULSE.
Mains lead
DIALING MODE
TONE
PULSE
Telephone line cord
To a single telephone line socket
To the power outlet
(220-240 V)
Note:
● When you operate this product, the mains socket outlet should be near the product and easily accessible.
● If a mains power failure occurs, the unit cannot be used.
● Telephone line connection is at TNV (Telecommunication Network Voltage).
23
Setup
Paper stacker
Install the paper stacker by inserting the hooked ends into the slots of the unit.
Paper stacker
24
Setup
You should program the date and time, your logo and your facsimile telephone number. This information will
be printed on each page transmitted from your unit.
Your logo
Example:
FROM : Panasonic Fax
Your facsimile telephone number
FAX NO. : 1234567
Date and time
26 Feb. 1999 04:02PM
P1
Fax Correspondence
Setting the date and time
1
Press MENU .
2
Press
3
Press START/COPY/SET .
Display:
Press START/COPY/SET .
1.SYSTEM SET UP
6
Press MENU .
SET DATE & TIME
7
, then 0 1 .
DAY
SETUP ITEM [
]
MENU
01
Cursor
4
Use the dial keypad to enter 2 digits for the correct
day/month/year, pressing START/COPY/SET
after each 2 digits.
Example: 10, Aug. 1999
Press 1 0 .
DAY
STOP
10
START/COPY/SET
Then press START/COPY/SET .
Press 0 8 .
MONTH
08
Then press START/COPY/SET .
Note:
● The accuracy of the clock is approximately
±60 seconds a month.
Press 9 9 .
YEAR
99
Then press START/COPY/SET .
To correct a mistake
●
TIME
5
12:00AM
If you press STOP while programming, the
display will return to the previous one.
Enter the correct hour/minute by selecting
2 digits for each, using the dial keypad in 12 hour
clock time. Press
to select “AM” or “PM”.
Example: 03:15 PM
Press 0 3 1 5 , then press
until “PM” is
displayed.
TIME
03:15PM
25
Initial Preparation
Date and time, your name and facsimile
telephone number
Setup
Setting your logo
The logo can be your company, division or name.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Enter your logo, up to 30 characters, using the dial
keypad. See next page for details.
Display:
1.SYSTEM SET UP
MENU
, then 0 2 .
INSERT
YOUR LOGO
LOGO=
Example: Bill
1. Press 2 twice.
/
LOGO=B
STOP
EASY DIAL
(Delete)
START/COPY/SET
Cursor
2. Press 4 six times.
LOGO=Bi
3. Press 5 six times.
LOGO=Bil
4. Press
to move the cursor to the next space
and press 5 six times.
LOGO=Bill
5
6
Press START/COPY/SET .
SETUP ITEM [
Press MENU .
To correct a mistake
●
Press
or
to move the cursor to the
incorrect character, and make the correction.
To delete a character
●
Move the cursor to the character you want to delete
and press STOP .
26
]
Note:
● You can enter your logo by rotating
EASY DIAL (see next page).
To insert a character
1. Press
or
to move the cursor to
the position to the right of where you want
to insert the character.
2. Press INSERT to insert a space and
enter the character.
Setup
Initial Preparation
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
1
1
[
]
{
}
+
–
2
A
B
C
a
b
c
2
3
D
E
F
d
e
f
3
4
G
H
I
g
h
i
4
5
J
K
L
j
k
l
5
6
M
N
O
m
n
o
6
7
P
Q
R
S
p
q
r
8
T
U
V
t
u
v
8
9
W X
Y
Z
w
x
0
0
)
!
(
/
=
s
7
y
z
9
"
#
$
,
.
_
%
&
¥
1
HYPHEN key (To insert a hyphen.)
2
INSERT key (To insert one character or one space.)
STOP
`
:
;
?
@
^
’
|
Delete key (To delete a character.)
key (To move the cursor to the left.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
To select characters using the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate EASY DIAL until the desired character is
displayed.
2. Press
●
to move the cursor to the next space.
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
EASY DIAL
Capital
alphabet
Lower case
alphabet
Symbol
: Rotating to
the right
: Rotating to
the left
Number
27
Setup
Setting your facsimile telephone number
1
Press MENU .
Display:
1.SYSTEM SET UP
MENU
2
Press
3
Press START/COPY/SET .
4
Enter your facsimile telephone number up to
20 digits using the dial keypad.
, then 0 3 .
YOUR TEL NO.
NO.=
Example:
STOP
/
EASY DIAL
START/COPY/SET
NO.=1234567
5
Press START/COPY/SET .
6
Press MENU .
SETUP ITEM [
]
Note:
● You can enter your facsimile telephone number by
rotating EASY DIAL . In this case, press
to
move the cursor.
●
The
button replaces a digit with a “+”, the
button with a space.
Example : +234 5678
Press
2 3 4
5 6 7 8 .
To correct a mistake
●
Press
or
to move the cursor to the
incorrect number, and make the correction.
28
To delete a number
●
Move the cursor to the number you want to delete
and press STOP .
Volumes
Initial Preparation
Adjusting volumes
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press
or
.
To turn the ringer off:
1. Press
repeatedly until the following message
is displayed.
Display:
RINGER OFF=OK?
/
YES: PRESS SET
START/COPY/SET
2. Press START/COPY/SET .
● To turn the ringer back on, press
.
While the ringer volume is set to off:
The display will show the following message.
RINGER OFF
When a call is received, the unit will not ring and will
display the following.
INCOMING CALL
Speaker volume
8 levels (high to low) are available.
While using the speakerphone,
press
or
.
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
.
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press
or
.
29
Making and Answering Calls
Voice calls - making
1
Press DIGITAL SP-PHONE or lift the handset.
2
Dial the telephone number.
Display:
Example:
●
3
Handset
MUTE
TEL=
TEL=2345678
If you misdial, hang up and dial again.
When the other party answers, talk into the
microphone or handset.
/
4
To redial the last number
1. Press DIGITAL SP-PHONE or lift the handset.
2. Press REDIAL/PAUSE .
If the line is busy when using the
DIGITAL SP-PHONE button, the unit will
automatically redial the number up to 3 times.
●
During redial, the following will be displayed.
Display:
WAITING REDIAL
To mute your voice to the other
party
1. Press MUTE during a telephone conversation.
Display:
<MUTE>
The other party cannot hear you, but you can
hear them.
2. To resume the conversation, press MUTE .
30
DIGITAL SP-PHONE
REDIAL/PAUSE
Hints for the speakerphone
operation
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party,
adjust the volume using
or
.
● If you and the other party speak at the same
time, parts of your conversation will be cut
off.
● To switch to the handset, lift the handset.
To switch back to the speakerphone, press
DIGITAL SP-PHONE .
●
●
●
Microphone
When finished talking, press
DIGITAL SP-PHONE or replace the handset.
●
Making and Answering Calls
Voice calls - answering
1
When the unit rings, press DIGITAL SP-PHONE
or lift the handset.
2
When finished talking, press
DIGITAL SP-PHONE or replace the handset.
Handset
MUTE
Telephone
Microphone
/
DIGITAL SP-PHONE
To mute your voice to the other
party
1. Press MUTE during a telephone conversation.
Display:
●
<MUTE>
The other party cannot hear you, but you can
hear them.
2. To resume the conversation, press MUTE .
Hints for the speakerphone
operation
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party,
adjust the volume using
or
.
● If you and the other party speak at the same
time, parts of your conversation will be cut
off.
● To switch to the handset, lift the handset.
To switch back to the speakerphone, press
DIGITAL SP-PHONE .
●
●
31
Making and Answering Calls
TONE, RECALL and PAUSE buttons
TONE button
If your line has rotary service, pressing the TONE ( ) button allows you to change the dialling mode
temporarily into tone. Then you can dial the numbers or codes needed to operate the answering system or to
use electronic banking services and other special services.
When you hang up, the dialling mode returns to pulse automatically.
RECALL button (To use the recall feature)
The RECALL button is used to access special telephone services (optional) such as call waiting. Contact
your telephone company for details.
Example : British Telecom call waiting
1. Ensure that you have set to the T-BR (Time
Break Recall). See page 89.
2. When the call waiting tone is heard during a
conversation, press RECALL .
3. When the dial tone is heard, dial 2 .
The first call is put on hold and you can have a
conversation with the second party.
4. To keep the present call and return to the
first call, press RECALL , then dial 2 .
To hang up the first call, press RECALL ,
then dial 0 .
To hang up the present call and return to
the first call, press RECALL , then dial 1 .
If your unit is connected to a PBX, pressing RECALL allows you to access some features of your host PBX
such as transferring an extension call.
Entering pauses (For PBX users)
If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an outside line. In this
case, inserting a pause between the access number and the phone number is necessary especially when
redialling or storing the number into memory.
Pressing REDIAL/PAUSE makes a dialling delay in the dialling sequence.
Example 1:
When your unit is connected to a host exchange,
insert a pause to get an outside line.
9
PAUSE
TONE
Telephone
number
Line access code
Example 2:
If a transmission error occurs during an overseas
transmission, add two pauses at the end of the
telephone number.
International
access code
32
Country
code
Telephone
number
PAUSE
REDIAL/PAUSE
RECALL
PAUSE
Note:
● TONE, RECALL and PAUSE can be
stored into a telephone number in the
One-Touch Dial and the EASY DIAL
directory.
One-Touch Dial
Storing names and telephone numbers in the
One-Touch Dial
The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled
numbers. 10 stations are available.
1
Press DIRECTORY PROGRAM .
Display:
HYPHEN
PRESS STATION
SECRET
One-Touch
Dial keys
2
Telephone
OR USE EASYDIAL
For stations 1–5
Press one of the One-Touch Dial keys.
For stations 6–10
Press LOWER , then press one of the One-Touch
Dial keys.
3
Enter the station name, up to 10 characters,
following the instructions on page 27.
Example:
NAME=John
4
Press START/COPY/SET .
5
Enter the telephone number, up to 30 digits.
Example:
Example:
●
6
<S02>=
LOWER
DIRECTORY PROGRAM
Helpful hint:
● You can confirm the stored items on the
display (p. 37), or
on the telephone number list (p. 88).
<S02>=1114497
If you want to enter a hyphen, press HYPHEN .
Press START/COPY/SET .
Note:
● A hyphen or a space entered in a telephone
number counts as two digits.
REGISTERED
PRESS STATION
OR USE EASYDIAL
●
7
START/COPY/SET
To program other stations, repeat steps 2 to 6.
Press DIRECTORY PROGRAM to exit the
program.
To keep the telephone number
secret
Press SECRET after entering the telephone
number in step 5.
● A secret number cannot be viewed after this
is set.
● The telephone number will not appear on the
telephone number list.
● Pressing SECRET does not count as a
digit.
To edit a stored station name
and number
Enter the desired name in step 3.
Enter the desired number in step 5.
To erase a stored station name and number,
see page 36.
33
One-Touch Dial
Making a voice call using the One-Touch Dial
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 33).
1
Press DIGITAL SP-PHONE or lift the handset.
Display:
●
2
One-Touch
Dial keys
TEL=
Check that there are no documents in the
document feeder tray.
Handset
LOWER
For stations 1–5
Press the desired One-Touch Dial key.
For stations 6–10
Press LOWER , then press the desired
One-Touch Dial key.
Example:
TEL=<John>
EASY DIAL
3
When the other party answers, talk into the
microphone or handset.
4
When finished talking, press
DIGITAL SP-PHONE or replace the handset.
Helpful hints:
● You can confirm the stored items on the display
(p. 37), or on the telephone number list (p. 88).
● You can use the EASY DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate EASY DIAL until the desired name is
displayed, then press DIGITAL SP-PHONE or lift the
handset.
34
Microphone
DIGITAL SP-PHONE
EASY DIAL
Storing names and telephone numbers in the
EASY DIAL directory
For rapid access to frequently dialled numbers, the unit also provides an EASY DIAL directory (up to 60
stations) in addition to the One-Touch Dial.
1
Press DIRECTORY PROGRAM .
Display:
INSERT
DIRECTORY PROGRAM HYPHEN
PRESS STATION
2
Telephone
OR USE EASYDIAL
Rotate EASY DIAL until the following is
displayed.
NAME=
3
Enter the name, up to 10 characters, following the
instructions on page 27.
Example:
Press START/COPY/SET .
5
Enter the telephone number, up to 30 digits.
Note:
● You can confirm the stored items on the
display (p. 37) or on the telephone number
list (p. 88).
● When the following message is displayed in
step 6, you can only store 5 items.
NO.=
Example:
●
6
/
NAME=Alice
4
NO.=5552233
If you want to enter a hyphen, press HYPHEN .
Display:
●
Press START/COPY/SET .
REGISTERED
7
To program other items, repeat steps 3 to 6.
Press DIRECTORY PROGRAM to exit the
program.
To correct a mistake
●
Press
or
to move the cursor to the
incorrect character, then make the correction.
To insert a character or number
1. Press
or
to move the cursor to the
position to the right of where you want to insert the
character or number.
2. Press INSERT to insert a space and enter the
character or number.
SPACE= 5 DIRS.
If there is no space to store new stations, the
following message is displayed in step 1.
DIRECTORY FULL
Erase unnecessary stations (p. 36).
● The total number of stations available in the
EASY DIAL directory and One-Touch Dial
combined, is 60.
● A hyphen or a space entered in a telephone
number counts as two digits.
NAME=
●
SECRET
EASY DIAL
START/COPY/SET
STOP
To delete a character or number
●
Move the cursor to the character or number you
want to delete and press STOP .
To keep the telephone number
secret
Press SECRET after entering the telephone
number in step 5.
● A secret number cannot be viewed after this is
set.
● The telephone number will not appear on the
telephone number list.
● Pressing SECRET does not count as a digit.
35
EASY DIAL
Editing a stored name and number
1
Rotate EASY DIAL until the desired name is
displayed.
Example:
6
Edit the telephone number. For further
details, see page 35.
7
Press START/COPY/SET .
Mary
2
Press DIRECTORY PROGRAM .
3
Press
EDIT=
DELETE=#
to select “EDIT”.
NAME=Mary
●
DIRECTORY PROGRAM
If you do not need to edit the name, go to step 5.
4
Edit the name by following the instructions on
page 27.
5
Press START/COPY/SET .
Example:
●
REGISTERED
NO.=0123456
If you do not need to edit the telephone number,
go to step 7.
EASY DIAL
START/COPY/SET
Erasing a stored name and number
You can erase a name and number stored in the EASY DIAL directory and the One-Touch Dial.
1
Rotate EASY DIAL until the desired name is
displayed.
Example:
DIRECTORY PROGRAM
Smith
2
Press DIRECTORY PROGRAM .
3
Press
EDIT=
DELETE=#
to select “DELETE”.
DELETE OK?
STOP
YES: PRESS SET
●
4
Press START/COPY/SET .
DELETED
●
36
If you do not want to erase the item, press
STOP .
The stored name and number are deleted.
EASY DIAL
START/COPY/SET
EASY DIAL
Making a voice call using the EASY DIAL directory
Before using this feature, program the desired names and telephone numbers into the directory (p. 35).
1
Rotate EASY DIAL until the desired name is
displayed.
Example:
2
NAME/TEL NO.
Handset
Lisa
Press DIGITAL SP-PHONE or lift the handset.
●
Telephone
The unit will start dialling automatically.
DIALING
3
When the other party answers, talk into the
microphone or the handset.
STOP
TEL=<Lisa>
EASY DIAL
Microphone
4
When finished talking, press
DIGITAL SP-PHONE or replace the handset.
Helpful hint:
● You can confirm the stored items on the display
(see below), or on the telephone number list
(p. 88).
To confirm the stored items on
the display
1. Rotate EASY DIAL until the desired name is
displayed.
Example:
Kim
DIGITAL SP-PHONE
Note:
● If the desired name has not been stored, press
STOP and dial the number manually.
To search for a name by the
initial
Example: If you want to search for the name “Lisa”
1. Rotate EASY DIAL until any name is
displayed.
Example:
Alan
2. Press NAME/TEL NO. .
4567890
●
To stop the operation, press STOP .
3. Press DIGITAL SP-PHONE or lift the handset,
and the unit will automatically dial the number.
2. Press 5 repeatedly until any name with the
initial “L” is displayed (see the character table on
page 27).
Larry
3. Rotate EASY DIAL to the right until “Lisa” is
displayed.
Lisa
●
To stop the operation, press STOP .
4. Press DIGITAL SP-PHONE or lift the handset,
and the unit will automatically dial the number.
Note:
● If you want to search for symbols (not letters or
numbers), press the
key in step 2.
37
Voice Contact
Talking to the caller after fax transmission or
reception
After sending or receiving a fax, you can talk with the other party during the same call. This will save the
added expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice contact feature.
Initiating voice contact
1
Press DIGITAL SP-PHONE while transmitting or
receiving documents.
Display:
VOICE STANDBY
Handset
FACE DOWN
Your unit will call the other party with a distinctive
ring.
● When the other party answers, your unit will emit
a distinctive ring.
●
2
Press DIGITAL SP-PHONE or lift the handset to
start talking.
Note:
● If you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
● If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document has been received.
Microphone
DIGITAL SP-PHONE
Receiving a request for voice contact
1
If the other party initiates voice contact, your unit
will sound a distinctive ring and the following will be
displayed.
Display:
2
PLEASE PICK UP
Press DIGITAL SP-PHONE or lift the handset
within 10 seconds of the distinctive ring to start
talking.
Note:
● If you do not answer within 10 seconds of the
distinctive ring;
— If in the FAX ONLY, TEL or TEL/FAX mode, the line
will be disconnected.
— If in the TAD/FAX mode, your unit will play a
greeting message and record an incoming voice
message.
38
Handset
Microphone
DIGITAL SP-PHONE
Sending Faxes
Sending a fax manually
1
2
3
Open the document feeder tray.
4
5
If necessary, press RESOLUTION repeatedly to
select the desired setting (see below).
Document
feeder tray
Adjust the width of the document guides to the size
of the document.
FACE DOWN
Insert the document (up to 15 pages) FACE DOWN
until the unit grabs the document and a single beep
is heard.
Display:
STANDARD
Press DIGITAL SP-PHONE or lift the handset.
(This step is optional. See note.)
STOP
TEL=
6
7
When a fax tone is heard:
Press START/COPY/SET , and replace the
handset if using it.
OR
When the other party answers your call:
Ask them to press their start button. When a fax
tone is heard, press your START/COPY/SET .
DIGITAL SP-PHONE
Example:
TEL=5678901
Note:
● If you cannot send a fax, confirm the
problem by printing a journal report (p. 88),
and try to solve the problem (p. 80).
● Performing step 5 allows you to identify any
possible problems in sending a fax. For the
parties to whom you have experienced no
problem in sending faxes, you can skip step 5.
Dial the fax number and press
START/COPY/SET .
To feed more than 15 pages at a
time
Insert the first 15 pages of the document. Add the
extra pages (up to 15) before the last page is fed into
the unit.
To select the resolution
Select the desired resolution according to the type
of document.
For printed or typewritten
STANDARD
originals with normal-sized
characters.
To redial the last number
Press REDIAL/PAUSE .
● If the line is busy, the unit will automatically redial
the number up to 3 times.
● During redial, the following will be displayed.
To stop transmission
Press STOP .
To eject the document, press STOP again.
For originals with
small printing.
SUPER FINE
For originals with
minute printing.
HALF TONE
WAITING REDIAL
To cancel redialling, press STOP .
FINE
For originals containing
photographs, shaded
drawings, etc.
Using the fine, super fine or half tone setting will
increase the transmission time.
● If the resolution setting is changed during
feeding, it will be effective from the next sheet.
● The super fine resolution only works with other
compatible fax machines.
●
39
Fax/Copy
REDIAL/PAUSE
CONNECTING
Display:
RESOLUTION
START/COPY/SET
Dial the fax number.
●
Document guide(s)
Sending Faxes
Sending a fax using the One-Touch Dial
Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 33).
1
2
Open the document feeder tray.
3
Insert the document (up to 15 pages) FACE DOWN
until the unit grabs the document and a single beep
is heard.
Adjust the width of the document guides to the size
of the document.
Display:
Document guide(s)
FACE DOWN
STANDARD
4
If necessary, press RESOLUTION repeatedly to
select the desired setting (p. 39).
5
For stations 1–5
Press the desired One-Touch Dial key.
For stations 6–10
Press LOWER , then press the desired
One-Touch Dial key.
Example:
One-Touch
Dial keys
Document
feeder tray
RESOLUTION
STOP
DIGITAL SP-PHONE
EASY DIAL
START/COPY/SET
LOWER
TEL=<John>
CONNECTING
●
The unit will start transmission.
Helpful hints:
● You can confirm the stored items on the display (p. 37)
or on the telephone number list (p. 88).
● You can use the EASY DIAL directory to select the
station name instead of using the One-Touch Dial
keys. Rotate EASY DIAL until the desired name is
displayed, then press START/COPY/SET .
● The connecting tone will be heard during dialling to tell
you the status of the other party’s machine (p. 47).
If your unit does not send a fax
Fax auto redial
Verify that the number dialled is answered by the
other party’s machine.
If the line is busy or there is no answer, the
unit will automatically redial the number up to
3 times.
● This feature is also available for;
— sending a fax using the EASY DIAL
directory (p. 41) or One-Touch Dial key
(see above).
— delayed transmission (p. 45).
— receive polling (p. 58).
● During redial, the following will be displayed.
1. Press DIGITAL SP-PHONE .
2. For stations 1–5
Press the desired One-Touch Dial key.
For stations 6–10
Press LOWER , then press the desired
One-Touch Dial key.
Display:
●
40
WAITING REDIAL
To cancel redialling, press STOP .
Sending Faxes
Sending a fax using the EASY DIAL directory
Before using this feature, program the desired names and telephone numbers into the directory (p. 35).
1
2
Open the document feeder tray.
3
Insert the document (up to 15 pages) FACE DOWN
until the unit grabs the document and a single beep
is heard.
Document guide(s)
Adjust the width of the document guides to the size
of the document.
Display:
FACE DOWN
STANDARD
If necessary, press RESOLUTION repeatedly to
select the desired setting (p. 39).
5
Rotate EASY DIAL until the desired name is
displayed.
STOP
START/COPY/SET
6
EASY DIAL
Alice
DIGITAL SP-PHONE
●
RESOLUTION
NAME/TEL NO.
To confirm the number, press NAME/TEL NO. .
Press START/COPY/SET .
TEL=<Alice>
CONNECTING
●
The unit will start transmission.
Helpful hints:
● You can confirm the stored items on the display (p. 37)
or on the telephone number list (p. 88).
● The connecting tone will be heard during dialling to tell
you the status of the other party’s machine (p. 47).
Note:
● If the desired name has not been stored, press STOP
and dial the number manually.
● For further details about using the EASY DIAL, see
page 37.
If your unit does not send a fax
Verify that the number dialled is answered by the other
party’s machine.
1. Rotate EASY DIAL until the desired name is
displayed.
2. Press DIGITAL SP-PHONE .
41
Fax/Copy
4
Example:
Document
feeder tray
Sending Faxes
Sending a fax by following the voice guide
You can send documents by following the voice guide. After transmission, the voice guide will turn off
automatically.
1
Before inserting the document, press MENU four
times.
Display:
2
4.SEND GUIDE
FACE DOWN
Press HELP .
Voice guide:
To transmit, insert the document face
down until you hear the beep.
3
Insert the document FACE DOWN until the unit
grabs the document and a single beep is heard.
Press the speaker phone button, then
dial the phone number. When the fax
tone is heard, press the start button.
DIGITAL SP-PHONE
MENU
HELP
START/SET/COPY
4
5
6
Note:
● You can lift the handset instead of pressing
DIGITAL SP-PHONE in step 4.
Press DIGITAL SP-PHONE .
Dial the fax number.
When a fax tone is heard, press
START/COPY/SET .
Start transmission.
Documents you can send
128 mm
Maximum size
Effective scanning area
Scanned
area
600 mm
128 mm
Minimum size
Document weight
Single sheet:
45 to 90 g/m2
Multiple sheets:
60 to 80 g/m2
4 mm
208 mm
Paper width
216 mm
216 mm
Note:
● Remove clips, staples or other similar fastening objects.
● Check that ink, paste or correction fluid has dried.
● Do not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
42
Sending Faxes
Printing the transmission report
The transmission report will provide you with a printed record of the fax transmission result.
The following choices are available.
ERROR:
ON:
OFF:
The transmission report will print out only when fax transmission fails (pre-selected setting).
The transmission report will always print out, indicating whether fax transmission is successful or
not.
The transmission report will not print.
1
Press MENU .
2
Press
Display:
MENU
1.SYSTEM SET UP
, then 0 4 .
TX-REPORT MODE
Press START/COPY/SET .
4
5
Press
6
Press MENU .
MODE=ERROR
or
▼▲
to select the desired setting.
/
Fax/Copy
3
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Sample of a transmission report
[ TRANSMISSION REPORT ]
NO. OTHER FACSIMILE
01 2345678
START TIME
USAGE TIME MODE
20 Jan. 01:18PM 00'51
SND
20 Jan. 1999 01:19PM
CODE
PAGES RESULT
COMMUNICATION ERROR (43)
00
Communication
message
(p. 80)
Error code
(for service
personnel
use only)
43
Sending Faxes
Automatic journal report
This feature prints a journal report automatically after every 35 new fax communications.
After printing, only the oldest communication result will be erased when a new communication occurs.
When this feature is deactivated, the unit will store the records of the fax communications, but will not print the
journal report automatically.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 2 2 .
AUTO JOURNAL
MENU
▼▲
MODE=ON
●
or
to select the desired setting.
/
If this feature is not required, select “OFF”.
SETUP ITEM [
START/SET/COPY
]
Note:
You can print a journal report manually (p. 88).
●
Sample of a journal report
[ JOURNAL ]JOURNAL
25 Jan. 1999 05:22PM
NO.
01
02
03
04
05
OTHER FACSIMILE
3332222
9998765
John
555556677
START TIME
21 Jan. 02:14PM
21 Jan. 03:17PM
21 Jan. 05:18PM
22 Jan. 10:35AM
USAGE TIME MODE
SND
00'45
RCV
00'58
RCV
00'48
SND
02'45
SND
03'50
RCV
PAGES
01
02
01
03
05
03
RESULT
CODE
OK
OK
OK
COMMUNICATION ERROR (43)
OK
OK
Communication
message
(p. 80)
44
Error code
(for service
personnel
use only)
Sending Faxes
Delayed transmission
(sending a fax at a specified time)
Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be
reserved to take place up to 24 hours in advance.
1
Insert the document FACE DOWN until a single
beep is heard.
Display:
STANDARD
FACE DOWN
2
Press MENU .
3
Press
4
Press START/COPY/SET .
5
Press
6
Press START/COPY/SET .
7
8
Enter the fax number using the dial keypad.
9
Enter the transmission start time using the 12-hour
clock. Press
to select “AM” or “PM”
1.SYSTEM SET UP
, then 2 5 .
DELAYED SEND
/
or
to select “ON”.
▼▲
MODE=ON
START/COPY/SET
NO.=
Press START/COPY/SET .
TIME=12:00AM
Press 0 9 3 0 , then press
displayed.
until “PM” is
Note:
● You can receive, transmit and copy
documents while delayed transmission is set.
● When transmit polling (p. 46) is set to “ON”,
delayed transmission is not available.
● You can use the One-Touch Dial, but not the
EASY DIAL directory, to enter the fax
number for this feature.
To cancel the delayed
transmission setting
TIME=09:30PM
Press START/COPY/SET .
1. Press STOP while the unit is idle.
SETUP ITEM [
11
MENU
STOP
Example: 09:30PM
10
Fax/Copy
▼▲
MODE=OFF
]
Display:
CANCEL DELAYED
Press MENU .
SEND AT
●
9:30PM
When the programmed time arrives, the unit will
automatically start transmission.
YES: PRESS SET
2. Press START/COPY/SET .
45
Sending Faxes
Transmit polling
(letting another machine retrieve a fax from your unit)
This feature allows another person to call your unit to retrieve a document loaded on your unit. This saves you
the call charges. This feature will not work when the unit is set to the TEL mode.
1
Insert the document FACE DOWN until a single
beep is heard.
Display:
STANDARD
FACE DOWN
2
Press MENU four times.
4.POLLED
YES: PRESS SET
3
Press START/COPY/SET .
4
Press
MODE=OFF
or
▼▲
/
to select “ON”.
MODE=ON
▼▲
MENU
STOP
START/COPY/SET
5
Press START/COPY/SET .
POLLED ON
Note:
● The caller pays for the document transmission.
● When delayed transmission (p. 45) is set to “ON”,
transmit polling is not available.
To cancel the transmit polling setting
1. Press STOP while the unit is idle.
Display:
CANCEL POLLED
YES: PRESS SET
2. Press START/COPY/SET .
46
Sending Faxes
Sending documents overseas
You may experience difficulty when transmitting documents overseas. This feature makes sending documents
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
MENU
Display:
1.SYSTEM SET UP
, then 2 3 .
OVERSEAS MODE
MODE=OFF
or
to select “ON”.
MODE=ON
●
▼▲
/
If this feature is not required, select “OFF”.
6
Press MENU .
SETUP ITEM [
]
Note:
● After transmission, this feature will turn off
automatically.
● A slower transmission speed will lengthen
the call duration. Therefore the calling charge
may be higher.
Connecting tone
This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several
seconds when you send a fax using the One-Touch Dial or EASY DIAL directory. This will tell you the status of
the other party’s machine.
— Fax tone:
The other party’s machine is ready for reception.
— Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run
out of paper. Check with the other party.
— Busy tone:
The other party’s machine is busy. Let the unit continue redialling or press STOP and try
again later.
This feature is set to “ON” as a pre-selected setting. If this feature is not required, turn it off.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 7 6 .
CONNECTING TONE
MODE=ON
●
or
▼▲
STOP
to select the desired setting.
If this feature is not required, select “OFF”.
SETUP ITEM [
/
]
START/COPY/SET
Note:
● The connecting tone volume cannot be
adjusted.
47
Fax/Copy
5
Press START/COPY/SET .
START/COPY/SET
▼▲
Receiving Faxes
Setting the unit to receive calls
This unit has four types of receive modes. Select one of these modes according to your needs.
● Regardless of the mode you select, you can always place calls and send faxes.
MANUAL RECEIVE
To answer all voice and
fax calls yourself.
To receive fax calls
without ringing.
(The unit will only ring for voice
calls.)
How you
want the unit
to receive
calls
Ring
Ring
Ring
Ring
Ring
Ring
Voice/Fax call
Voice call
TEL mode
TEL/FAX mode
(p. 50)
(p. 54)
Fax call
PRE-SELECTED SETTING
You have to
set this.
AUTO RECEIVE
●
FAX/MSG.SYS.
●
The AUTO RECEIVE light should be
off.
If the AUTO RECEIVE light is on,
press AUTO RECEIVE to turn it off.
OFF
This is how
the unit will
operate.
48
When the unit rings, you must
answer all calls.
● If you hear a fax calling tone (slow
beep) or no sound is heard, press
START/COPY/SET .
When receiving voice calls:
The unit will ring.
When receiving fax calls:
The unit will receive fax documents
without ringing.
Receiving Faxes
AUTO RECEIVE
To receive all voice and
fax calls automatically.
You have a separate
telephone line just for
fax calls.
Hi, this .
..
is Mike
Fax call
TAD/FAX mode
FAX ONLY mode
(Telephone Answering Device/
Facsimile mode)
(p. 61)
PRE-SELECTED SETTING
AUTO
AU
TO RECEIVE
Fax/Copy
Voice/Fax call
(p. 52)
●
FAX/MSG.SYS.
●
The AUTO RECEIVE light should be
on.
If the AUTO RECEIVE light is off,
press AUTO RECEIVE to turn it on.
ON
When receiving voice calls:
The unit will activate the answering
device and record voice messages.
All incoming calls will be answered
as faxes, and the unit will try to
receive a fax.
When receiving fax calls:
The unit will activate the fax function
to receive documents.
49
Receiving Faxes
TEL mode
(answering all calls manually)
If the AUTO RECEIVE light is on, turn it off by pressing
AUTO RECEIVE .
Display:
Handset
TEL MODE
1
When the unit rings, press DIGITAL SP-PHONE
or lift the handset to answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
STOP
START/COPY/SET
DIGITAL SP-PHONE
press START/COPY/SET .
AUTO
AU
TO RECEIVE
FAX/MSG.SYS.
CONNECTING
3
OFF
Replace the handset, if using it.
● The unit will start reception.
Note:
● If you do not answer the call within 20 rings, the unit
will temporarily activate the answering device. The
greeting message will be played. If the remote
operation ID (p. 70) is entered during the greeting
message, the unit will change to the TAD/FAX mode.
To stop receiving the document
Memory reception
Press STOP .
When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While documents are in memory, the unit will
display an error message and the following
message alternately.
Friendly reception feature
When you answer a call and hear a fax calling tone
(slow beep), the unit will automatically start receiving.
● If this feature is not required, set to “OFF” (p. 58).
Display:
FAX IN MEMORY
Follow the instructions on page 81 to solve the
problem and print the stored document.
● For memory capacity, see page 94.
●
50
Receiving Faxes
Extension telephone
If you connect an extension telephone to the same line, you can receive fax documents using the extension
telephone. You do not have to go to the unit and press START/COPY/SET .
Important:
● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
1
2
3
When the extension telephone rings, lift the
handset of the extension telephone.
To the same line
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
9 (pre-selected fax activation code)
press
firmly.
Extension telephone
Note:
● You can change the fax activation code (see
below).
Replace the handset.
● The unit will start reception.
Fax/Copy
Fax activation code
The fax activation code is required to receive faxes using an extension telephone (see above).
Important:
● This code should be different from the remote operation ID (p. 70).
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
or
to select “ON”.
● If this feature is not required, select “OFF”.
Display:
1.SYSTEM SET UP
MENU
, then 4 1 .
FAX ACTIVATION
/
Press START/COPY/SET .
CODE=
●
6
▼▲
MODE=ON
START/COPY/SET
9
The display will show the pre-selected code.
Enter the new code number.
● This code can be from 2 to 4 digits in length
using 0–9, and .
7
Press START/COPY/SET .
8
Press MENU .
SETUP ITEM [
Note:
If you subscribe to any special telephone
company services which require a code, all
or part of the fax activation code must be
different from the service access code.
● The fax activation code should not be set to
“0000”.
●
]
51
Receiving Faxes
FAX ONLY mode
(all calls are received as faxes)
Changing the TAD/FAX mode to the FAX ONLY mode
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
Press MENU .
7
If the AUTO RECEIVE light is off, turn it on by
pressing AUTO RECEIVE .
MENU
Display:
1.SYSTEM SET UP
, then 0 5 .
AUTO RECEIVE
MODE=TAD/FAX
or
▼▲
/
to select “FAX ONLY”.
MODE=FAX ONLY ▼▲
SETUP ITEM [
FAX/MSG.SYS.
ON
]
FAX ONLY MODE
Note:
● The unit will automatically answer all calls and only
receive fax documents.
● This mode should not be used with a telephone line
which is used for both voice and fax calls. When the
unit answers the call, fax communication is attempted
with the other fax machine even if someone is trying to
call you.
● The number of rings before a call is answered can be
changed (p. 53).
● To change to the TAD/FAX mode, select “TAD/FAX” in
step 4.
52
AUTO
AU
TO RECEIVE
START/COPY/SET
Receiving Faxes
FAX ONLY mode ring count
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.
You can choose from 1 to 4 rings.
Helpful hints:
● To answer a call before the unit does, increase the number of rings.
● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your
unit answered or not. Decrease the number of rings.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
1.SYSTEM SET UP
MENU
, then 0 7 .
FAX RING
RING=2
/
to select the desired number.
Fax/Copy
or
▼▲
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
If you have a telephone line just for receiving faxes, we recommend the
following setup.
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine
is connected.
Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone
sends a fax to Line 2, the fax machine will ring.
53
Receiving Faxes
TEL/FAX mode
(receiving voice calls with rings and fax calls without
rings when you are near the unit)
Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing.
When a call is received, the unit will work as follows. If an extension telephone is connected, see next page.
The unit will ring up to
3 times.***
Ring
Ring
Answer
the call.
Ring
OR
Voice call
The unit will not ring.*
Silent fax recognition
ring count
If the TEL/FAX greeting
message has been
recorded, it will be played
to the caller (p. 63).
A call is
received.
If the call is not answered,
the unit will automatically
activate the fax function for
fax machines that do not
send a fax calling tone.
TEL/FAX delayed
ring count
Fax calling
tone**
The unit will automatically
receive documents
without ringing.
**** A telephone fee will be charged to the caller from this point.
**** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not
have this capability.
**** While ringing, the unit will emit a different ring back tone to the calling party.
Note:
● The unit will display the following when a call is received.
Display:
INCOMING CALL
Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be
received manually.
● You must set the ringer to on (p. 29).
●
54
Receiving Faxes
Ring pattern when an extension telephone is connected
The unit will ring up to
3 times.***
(The extension telephone
will not ring.)
Answer
the call.
OR
Ring
Ring
Ring
Silent fax recognition
ring count
Voice call
The extension telephone
will ring twice.*
(The unit will not ring.)
Ring
If the call is not answered,
the unit will automatically
activate the fax function for
fax machines that do not
send a fax calling tone.
Fax/Copy
A call is
received.
If the TEL/FAX greeting
message has been
recorded, it will be played
to the caller (p. 63).
TEL/FAX delayed
ring count
Fax calling
tone**
The unit will automatically
receive documents
without ringing.
TEL/FAX delayed ring count:
Up to 4 ring signals will be generated before the unit answers, depending
on feature setting #09 on page 57. In the TEL/FAX mode, the unit will not
generate an audible ring during this time.
Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice
call. 3 to 9 rings will be generated, depending on feature setting #30 on
page 57. This signal will not ring at an extension telephone.
55
Receiving Faxes
Changing the TEL mode to the TEL/FAX mode
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
7
Press MENU .
Display:
, then 0 8 .
MANUAL RECEIVE
MODE=TEL
or
▼▲
/
to select “TEL/FAX”.
MODE=TEL/FAX
SETUP ITEM [
If the AUTO RECEIVE light is on, turn it off by
pressing AUTO RECEIVE .
TEL/FAX MODE
Note:
● To return to the TEL mode, select “TEL” in step 4.
56
MENU
1.SYSTEM SET UP
▼▲
START/COPY/SET
OFF
]
AUTO
AU
TO RECEIVE
FAX/MSG.SYS.
Receiving Faxes
TEL/FAX delayed ring count
This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can
choose from 1 to 4 rings.
If an extension telephone is not connected, this setting does not need to be changed.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 0 9 .
TEL/FAX RING
RING=2
or
▼▲
to select the desired number.
Press START/COPY/SET .
SETUP ITEM [
START/COPY/SET
/
]
Silent fax recognition ring count
When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be
changed up to 9.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 3 0 .
SILENT FAX RING
RING=3
or
▼▲
to select the desired number.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Note:
● If the number of rings is increased, you may
not be able to receive documents from some
older model fax machines which do not send
a fax calling tone.
57
Fax/Copy
Note:
● If the number of rings is increased, you may
not be able to receive documents from some
older model fax machines which do not send
a fax calling tone.
Receiving Faxes
Receiving polling
(receiving a fax placed on another party’s machine)
This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the
call, saving the sending party the call charges.
Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.
1
Press MENU three times.
Display:
MENU
3.POLLING
YES: PRESS SET
2
Press START/COPY/SET .
3
Dial the fax number.
NO.=
Example:
NO.=3331111
START/COPY/SET
4
Press START/COPY/SET .
Note:
● You can use the One-Touch Dial, but not the
EASY DIAL directory, to enter the fax number
for this feature.
CONNECTING
●
The unit will start reception.
Friendly reception
The friendly reception feature allows you to receive fax documents automatically without pressing
START/COPY/SET (p. 50).
When this feature is deactivated, you have to press START/COPY/SET to receive fax documents each time
you answer a fax call.
1
Press MENU .
Display:
1.SYSTEM SET UP
MENU
2
Press
3
Press START/COPY/SET .
4
Press
or
to select the desired setting.
● If this feature is not required, select “OFF”.
5
Press START/COPY/SET .
6
Press MENU .
, then 4 6 .
FRIENDLY RCV
MODE=ON
▼▲
/
58
SETUP ITEM [
]
START/COPY/SET
Receiving Faxes
Pager call - when your unit receives a fax
This feature allows your unit to call your pager when your unit receives a fax document.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Display:
Press START/COPY/SET .
1.SYSTEM SET UP
7
Press MENU .
FAX PAGER
8
, then 7 0 .
or
REDIAL/PAUSE
(Pause)
to select “ON”.
MENU
▼▲
MODE=ON
●
]
▼▲
MODE=OFF
Press
SETUP ITEM [
If this feature is not required, select “OFF”.
Press START/COPY/SET .
6
Enter your pager number.
● You can enter a total of 46 digits and/or pauses.
Example:
1 202 555 1234PPP12345678PPP5555#
Fax/Copy
5
NO.=
Your pager
number
/
START/COPY/SET
Note:
● Message programming methods may vary
depending on the pager company. Contact
your pager company for details.
Pauses
Your pager access
code, if required.
Message you want displayed
on your pager when your unit
receives a fax.
How your unit and pager work
Pager
Pager
company
When your unit receives
a fax document, it will call
your pager company.
Your pager
company will
call your pager.
555
5
A few minutes later, your pager
will display the same message
you entered in step 6.
(For example: 5555)
59
Copying
Making a copy
Any transmittable document (p. 42) can be copied.
1
2
3
Open the document feeder tray.
Insert the document (up to 15 pages) FACE DOWN
until the unit grabs the document and a single beep
is heard.
Display:
STANDARD
FACE DOWN
Make sure the handset is on the cradle.
If necessary, press RESOLUTION repeatedly
to select the desired setting (p. 39).
Press START/COPY/SET .
●
The unit will start printing.
STOP
COPYING
Note:
● If a resolution is not set, FINE resolution will
automatically be selected.
● You can make or receive a voice call while making
copies.
● When you copy a multiple page document which is
longer than A4 size paper (approx. 300 mm), we
recommend you insert one page at a time.
To stop copying
Press STOP .
To eject the document, press STOP again.
60
Document guide(s)
Adjust the width of the document guides to the size
of the document.
●
4
5
Document
feeder tray
RESOLUTION
START/COPY/SET
Setup
TAD/FAX mode
(using the built-in answering device and receiving voice
and fax calls automatically)
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive faxes.
If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice
message.
● You can use either a pre-recorded greeting message (p. 62) or your own greeting message (p. 63).
Setting up the voice message and document reception
1
Select “TAD/FAX” in step 4 of feature setting #05
(p. 52).
2
If the AUTO RECEIVE light is off, turn it on by
pressing AUTO RECEIVE .
● The unit will play the TAD/FAX greeting message
and the display will show the following message.
Display:
●
The remaining time for recording incoming
messages will be displayed.
DIGITAL SP-PHONE
AUTO
AU
TO RECEIVE
FAX/MSG.SYS.
TIME = 10m13s
When the remaining time is low, erase
unnecessary messages from memory (p. 66, 72).
ON
Note:
● The total recording time (including greeting messages) is about 18 minutes. If a message is recorded in a
noisy room, the recording time may be shortened.
● The recording time for each incoming message can be changed (p. 78).
● When a call is received, the unit will play the TAD/FAX greeting message and the display will show the
following message.
TAD ANSWERING
While an incoming call is being recorded, the other party’s voice will be heard through the speaker. If this
feature is not required, set the ICM monitor feature to “OFF” (p. 79).
● To answer the call while playing the greeting message or recording a voice message, press
DIGITAL SP-PHONE or lift the handset. The answering device will be terminated and you can talk to the
other party.
●
61
Answering Device
Example:
●
TAD/FAX MODE
Greeting
Pre-recorded greeting messages
The unit has pre-recorded greeting messages. One of the following messages will be played to the caller.
■ When the unit is ready to receive voice and fax calls:
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak after the beep.
Thank you.
■ If you have recorded your own greeting message (see next page):
(Your own TAD/FAX greeting message)
Note:
● If you erase your own greeting message, the pre-recorded greeting message above will be played
automatically.
■ If the unit detects a problem:
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again later.
Thank you.
MEMORY FULL
MEMORY FULL
and
OUT OF PAPER
OR
MEMORY FULL
and
UNIT OVERHEATED
Note:
To clear the problem, see page 81.
●
62
Hello! We are unable to answer right now.
Please try again later.
Thank you.
Greeting
Recording your own greeting messages
The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for
best performance.
Suggested messages
TAD/FAX greeting message
“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
TEL/FAX greeting message
“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”
Note:
●
You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message
(p. 65).
●
If you do not record your own TAD/FAX message, the pre-recorded message will be played (p. 62).
1
■ For the TAD/FAX greeting:
Press RECORD twice.
Display:
RECORD
2.TAD GREETING
PRESS START
■ For the TEL/FAX greeting:
Press RECORD three times.
/
PRESS START
2
Microphone
Press START/COPY/SET .
● A long beep will sound and the display will show
one of the following:
For the TAD/FAX greeting
TAD
REC.
16s
REC.
16s
STOP
START/COPY/SET
For the TEL/FAX greeting
T/F
3
Speak clearly about 20 cm away from the
microphone.
● The display will show the remaining recording
time.
Example: TAD/FAX greeting
TAD
4
REC.
15s
When finished recording, press STOP .
● The unit will repeat your message. You can adjust
the volume using
or
.
Note:
● If you make a mistake while recording, start
again from step 1.
63
Answering Device
3.T/F GREETING
Greeting
Checking your own recorded greeting messages
To check your TAD/FAX greeting
message
To check your TEL/FAX greeting
message
— If the AUTO RECEIVE light
pressing AUTO RECEIVE
— If the AUTO RECEIVE light
then on again, by pressing
— If the AUTO RECEIVE light
pressing AUTO RECEIVE
— If the AUTO RECEIVE light
then off again, by pressing
Display:
is off, turn it on by
.
is on, turn it off once,
AUTO RECEIVE .
The unit will then play the TAD/FAX greeting
message.
●
Display:
TAD/FAX MODE
If the display shows “FAX ONLY MODE”, set to
“TAD/FAX MODE” (p. 52).
is on, turn it off by
.
is off, turn it on once,
AUTO RECEIVE .
TEL/FAX MODE
The unit will then play the TEL/FAX greeting
message.
●
If the display shows “TEL MODE”, set to
“TEL/FAX MODE” (p. 56).
Erasing your own recorded greeting messages
1
■ For the TAD/FAX greeting:
Press ERASE twice.
Display:
ERASE
2.TAD GREETING
PRESS START
■ For the TEL/FAX greeting:
Press ERASE three times.
3.T/F GREETING
PRESS START
STOP
START/COPY/SET
2
Press START/COPY/SET .
ERASE GREETING?
YES: PRESS SET
●
3
64
To stop, press STOP .
Press START/COPY/SET .
GREETING ERASED
Note:
● If you erase your own TAD/FAX greeting
message, the pre-recorded greeting message
will be played.
Greeting
Recording time for the TAD/FAX greeting
message
You can choose either 16 seconds or 60 seconds of recording time.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 5 4 .
GREETING TIME
MODE=16s
or
▼▲
to select the desired setting.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Answering Device
Note:
● If you change the greeting message time to
60 seconds, we recommend that you tell the caller in
your own TAD/FAX greeting message to press 9
before starting fax transmission.
● If you change the greeting message time to
16 seconds from 60 seconds, your own recorded
TAD/FAX greeting message will be deleted and return
to the pre-recorded message. If necessary, re-record
your own greeting message (p. 63).
65
Playing Messages
Listening to recorded messages
When the unit has recorded incoming voice messages:
— the PLAY MESSAGES indicator will flash,
— the call counter will show the total number of recorded
messages, and
— slow beeps will sound if message alert (p. 78) is set
to “ON”.
CALLS
(call counter)
When the PLAY MESSAGES indicator
flashes
Press PLAY MESSAGES .
● Only the new recorded messages will be played.
/
When the PLAY MESSAGES indicator
lights
Press PLAY MESSAGES .
● All messages will be played.
PLAY
MESSAGES
FLASH/LIGHT
Note:
During playback, the display shows the recorded order
of the messages.
● You can adjust the speaker volume using
or
.
● The number of calls in the call counter will not
decrease until you erase the recorded messages.
●
Voice time/day stamp
During playback, a synthesized voice will
announce the time and day of the week when
each message was recorded.
Erasing recorded messages
Erase unnecessary messages to prevent memory from becoming full.
Erasing a specific message
Press ERASE while listening to the message you want
to erase.
ERASE
Erasing all the messages
1. Press ERASE after listening to all of the messages.
Display:
1.ALL MESSAGES
PRESS START
STOP
2. Press START/COPY/SET .
ERASE MESSAGES?
YES: PRESS SET
●
To stop, press STOP .
3. Press START/COPY/SET .
ERASING
ERASE COMPLETED
66
START/COPY/SET
Playing Messages
Functions while playing a message
(repeating, skipping and stopping)
Repeating a message
Rotate EASY DIAL one click to the left while listening
to the message you want to repeat.
● If you rotate EASY DIAL within 5 seconds of the
beginning of the message, the previous message will
be played.
● To play back a specific message, rotate EASY DIAL
to the left until you hear the message you want to
repeat.
PLAY MESSAGES
Skipping a message
Rotate EASY DIAL one click to the right to play the
next message.
STOP
SLOW
QUICK
EASY DIAL
Changing the playback speed
Press QUICK to play messages at one and a half
times the original speed.
Press SLOW to play messages at half the original
speed.
To return to the original speed, press QUICK or
SLOW again during quick or slow playback.
Answering Device
●
Stopping playback
Press STOP .
● To resume playing the recorded messages, press
PLAY MESSAGES within 1 minute.
67
Recording
Memo message
(leaving a message for others or yourself)
To leave a private message for yourself or someone else, you can record a voice memo. This memo can be
played back later, either directly or remotely.
1
Press RECORD .
Display:
1.MEMO MESSAGE
PRESS START
2
Press START/COPY/SET .
● A long beep will sound.
MEMO RECORDING
3
Speak clearly about 20 cm away from the
microphone.
STOP
Microphone
RECORD
START/COPY/SET
4
When finished, press STOP .
Telephone conversation
You can record a telephone conversation using the handset.
1
During the telephone conversation, press
RECORD .
Display:
2
2WAY RECORDING
To stop recording, press STOP or replace the
handset.
Note:
● This feature is not available when using the DIGITAL
SP-PHONE button.
● There may be legal restrictions on recording two-way
telephone conversations. Inform the other party that
the conversation is being recorded.
● A beep sounds every 15 seconds to notify the caller
that the conversation is being recorded.
68
STOP
RECORD
Remote Operation
Operating from a remote location
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (see next page) and set the unit to the TAD/FAX mode before going
out (p. 61).
Dial Key
Remote command
Page
Dial Key
9
0
Skips the greeting message
73
1
Repeats a message
71
2
4
5
Skips a message
8
Continues operation
Stops re-recording of a greeting
message
72
4
Erases a specific message
72
5
Erases all messages
72
6 0
Changes to the TEL mode
73
6 1
Turns message transfer/pager call
for incoming messages ON
73
6 2
Turns message transfer/pager call
for incoming messages OFF
73
71
All message playback
Re-records a greeting message
Page
71
New message playback
7
Remote command
71
72
See note
below
Note:
● During remote operation, the unit will stop and two beeps will be heard in the following conditions:
— 2 minutes 40 seconds after your unit answered.
— Every 2 minutes 40 seconds after pressing any command key.
To listen to further messages dial 8 within 10 seconds after hearing the two beeps.
Please cut out and carry this card for assistance when using the remote operation.
Answering Device
Remote Operation
●
●
Fold here
1. Call your unit.
2. Enter the remote operation ID
during the greeting
message.
● The new recorded
messages will be played
automatically.
OR
Wait 4 seconds, and all the
recorded messages will be
played back.
3. Press the remote command
key(s) (see reverse side) for
further operations.
Notice of Remote Operation
●
●
The remote operation is
available only from a touch
tone telephone when the unit
is in the TAD/FAX mode.
When the unit is in the TEL
mode, call your unit and wait
for 20 rings. The answering
device will temporarily answer.
Enter the remote operation ID
during the greeting message.
The unit will switch to the
TAD/FAX mode.
To send a document, press
9 . When a fax tone is
heard, start transmission.
Press keys firmly.
69
Answering Device
Remote operation card
Remote Operation
Setting the remote operation ID
The remote operation ID is used to access the answering device.
Choose any 3-digit number except a number using digits 0 or 7.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Enter the desired number.
6
Press MENU .
Display:
MENU
, then 1 1 .
REMOTE TAD ID
ID=111
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
Key
Remote command
0
Skips the greeting
message
1
Repeats a message
2
Skips a message
4
70
1.SYSTEM SET UP
]
Key
Remote command
9
Stops re-recording of a
greeting message
4
Erases a specific
message
5
Erases all messages
New message playback
6 0
Changes to the TEL
mode
5
All message playback
7
Re-records a greeting
message
6 1
Turns message
transfer/pager call ON
8
Continues operation
6 2
Turns message
transfer/pager call OFF
Remote Operation
From a remote touch tone telephone
Listening to recorded messages
1
2
Call your unit.
Enter the remote operation ID during the TAD/FAX
greeting playback.
● The voice guide will tell you the number of new
recorded messages and they will be played
automatically.
● To repeat the new recorded messages, press 4 .
● To listen to all of the recorded messages, press
5 .
Voice guide example:
3 new messages.
When there are no new recorded
messages
The voice guide will be heard.
Press 5 or wait for 4 seconds to listen to all of the
recorded messages.
No new messages.
When memory is full
Sorry, no more memory.
Please erase unnecessary messages.
During playback
Repeating a message
Press 1 to play the current message.
●
If you press 1 within 5 seconds of the beginning of
a message, the previous message will be played.
Skipping a message
Press 2 .
71
Answering Device
The voice guide will be heard after playing the messages.
Erase some or all of the messages (p. 72).
Remote Operation
Erasing incoming messages from memory
Erasing a specific message
Press
erase.
●
4 while listening to the message you want to
Voice guide example:
A long beep and the voice guide will be heard.
The unit will continue with the next message.
The message has been erased.
Erasing all messages
Press
●
5 to erase all messages.
A long beep and the voice guide will be heard.
All messages have been erased.
Other remote operations
Recording a marker message
After playing back the recorded messages, you can leave
an additional message.
1. Wait for the voice guide to tell you that the remote
operation has ended.
2. Wait about 10 seconds for the voice guide to prompt
you to leave a message.
3. Leave a message after the beep.
Re-recording a greeting message
You can change the contents of the greeting message for
the TAD/FAX mode.
1. Press 7 to start recording.
●
A long beep will sound.
2. Speak clearly for up to 16 seconds.
●
If you pause for over 2 seconds, 6 beeps will sound
and the recording will stop. Repeat from step 1
within 10 seconds.
3. When finished, press 9 .
●
72
The new greeting message will be played.
All messages have been played.
Please leave your name and message
after the beep.
Remote Operation
Skipping the greeting message
Press 0 during the greeting message playback.
●
The unit will skip the rest of the greeting message.
Turning the message transfer/pager
call on or off
You must pre-program a transfer telephone number or a
pager number (p. 75) before using this feature.
Press 6 1 to turn the message transfer/pager call ON.
Voice guide example:
Message transfer is set.
Transfer phone number is 123456789.
or
Pager call is set.
Pager number is 120255511234
Press 6 2 to turn the message transfer/pager call
OFF.
Message transfer is off.
or
Pager call is off.
●
Transfer phone number is not set.
or
Answering Device
If a transfer telephone number or a pager number is
not programmed, you cannot turn this feature ON. The
voice guide will prompt you.
Pager number is not set.
Changing the receive mode to the
TEL mode
Press 6 0 to change the setting of the receive mode
from TAD/FAX to TEL.
●
You cannot return to the TAD/FAX mode in the same
call. To return to the TAD/FAX mode, see below.
Returning the receive mode to the TAD/FAX mode
You can change the setting of the receive mode from TEL to TAD/FAX from a remote location.
1. Call your unit and wait for 20 rings.
●
The answering device will temporarily answer the line.
2. Enter the remote operation ID during the greeting message.
●
Your unit will switch to the TAD/FAX mode.
73
Options
Transferring recorded messages to another
telephone
This feature allows your unit to call a designated telephone or pager number each time an incoming voice
message is recorded.
You can choose Message transfer or Pager call.
Message transfer: First program the transfer telephone number. When an incoming message is recorded in
your unit, the message will be transferred. You can retrieve the message during the same call using the
remote operation.
Pager call: First program the pager number. When an incoming call is recorded, your pager will be called.
Call your unit and retrieve the message using the remote operation.
This feature operates in the TAD/FAX mode.
For details on the remote operation, see page 69.
● Use a touch tone telephone to access your unit.
●
●
An incoming voice message is recorded in memory.
Your unit calls the transfer telephone number or pager number depending on your setting.
Message transfer
The transfer telephone rings, then
answers the call.
Pager call
Your pager beeps.*2
Pager
666
6
Your unit will play the message
transfer greeting message.*1
Pre-recorded message:
This is a telephone
answering system.
Please enter your remote ID
for remote operation.
Call your unit to retrieve the message
using the remote operation (p. 69).
within 60 seconds
Enter the remote operation ID (p. 70).
Retrieve the message using the
remote operation (p. 69).
74
*1 Message-transfer greeting message
can be changed (p. 76).
*2 To display the message on your
pager, see page 75 step 6.
Options
Setting the message transfer/pager call
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
If you selected “MESSAGE” in step 4:
Enter the transfer telephone number.
If you selected “PAGER” in step 4:
Enter your pager number.
● You can enter a total of 46 digits and/or pauses.
Example:
MENU
Display:
1.SYSTEM SET UP
, then 6 0 .
MESSAGE TRANS.
MODE=OFF
▼▲
/
or
MESSAGE:
PAGER:
OFF:
to select the desired setting.
transfer incoming messages.
calls your pager.
turns off this feature.
REDIAL/PAUSE
(Pause)
START/COPY/SET
NO.=
1 202 555 1234PPP12345678PPP6666#
Answering Device
Your pager
number
Pauses
Your pager access
code, if required.
Message you want displayed
on your pager when your unit
receives a voice call.
7
8
Press START/COPY/SET .
SETUP ITEM [
Press MENU .
]
Note:
● This feature can be turned on/off remotely
from a touch tone telephone (p. 73).
75
Options
Recording a message-transfer greeting message
You can record your own greeting message.
The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance.
Suggested message
Message transfer greeting message
“This is a transferred message from (your name, business and/or
telephone number). Please enter your remote ID for the remote
operation.”
Note:
● If you do not record a message, the pre-recorded message will be played (p. 74).
1
Press MENU .
2
Press
3
Press START/COPY/SET .
Display:
1.SYSTEM SET UP
7
When finished recording, press STOP .
● The unit will repeat your message. You
can adjust the volume using
or
.
8
To exit the program, press MENU .
, then 6 1 .
TRNS-GREETING
CHECK
▼▲
MENU
4
Press
5
Press START/COPY/SET .
6
Speak clearly about 20 cm away from the
microphone.
● The display will show the remaining recording
time.
or
to select “RECORD”.
RECORD
TRNS REC.
Example:
TRNS REC.
▼▲
16s
STOP
/
START/COPY/SET
15s
To check your message
To erase your message
6 1 , then
1. Press MENU ,
START/COPY/SET .
6 1 , then
1. Press MENU ,
START/COPY/SET .
2. Press
or
the display.
2. Press
display.
to select “CHECK” on
or
to select “ERASE” on the
3. Press START/COPY/SET .
● The unit will play your message.
3. Press START/COPY/SET .
● Your own message will be erased.
4. To exit the program, press MENU .
4. To exit the program, press MENU .
●
76
The pre-recorded greeting message will be
played when transferring a call.
Options
Ring count in the TAD/FAX mode
This feature determines the number of rings before the unit answers a call in the TAD/FAX mode.
You can choose from 1, 2, 3, 4, TOLL SAVER or RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any
new voice messages. If the unit answers on the second ring, there is at least one new
recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the third
ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
Helpful hints:
● To answer a call before the unit does, increase the number of rings.
● If you have difficulty receiving faxes from machines that have an automatic transmission feature, decrease
the number of rings.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
1.SYSTEM SET UP
MENU
, then 0 6 .
TAD/FAX RING
RING=2
or
▼▲
to select the desired setting.
START/COPY/SET
Answering Device
/
Press START/COPY/SET .
SETUP ITEM [
]
Note:
● Two rings may be referred to as “NORMAL”, as it
enables the unit to answer incoming calls in a
reasonably short time. This position should be selected
unless you specifically wish to take advantage of the
“toll saver facility”.
● Callers generally expect their calls to be answered
within 10 seconds and most callers would abandon a
call in under 45 seconds if no reply is obtained. This
unit will answer incoming calls in under 10 seconds if
required.
77
Options
Incoming message recording time
You can choose from two recording times for incoming messages.
LONG: The unit will record an incoming message of up to 2 minutes 30 seconds (pre-selected setting).
SHORT: The unit will record each incoming message up to 1 minute.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 1 0 .
RECORDING TIME
MODE=LONG
or
▼▲
to select the desired setting.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
Message alert
(beeps when a voice message is received)
When this feature is on, the unit will let you know with slow beeps that a caller’s message has been recorded.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
78
1.SYSTEM SET UP
, then 4 2 .
MESSAGE ALERT
MODE=OFF
or
▼▲
to select “ON”.
MODE=ON
●
5
6
MENU
Display:
▼▲
If this feature is not required, select “OFF”.
Press START/COPY/SET .
SETUP ITEM [
Press MENU .
]
/
START/COPY/SET
Options
Recording time alert
(beeps when memory is almost full)
When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with
slow beeps.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
Display:
, then 4 3 .
REC. TIME ALERT
MODE=OFF
or
▼▲
to select “ON”.
MODE=ON
●
5
6
MENU
1.SYSTEM SET UP
/
START/COPY/SET
▼▲
If this feature is not required, select “OFF”.
Press START/COPY/SET .
SETUP ITEM [
]
Press MENU .
When a call is received with the answering device, the incoming messages (ICM) will be heard from the
speaker during the call. If you do not want the messages to be heard by other persons who share your unit,
set this feature to “OFF”.
1
Press MENU .
2
Press
3
Press
START/COPY/SET .
Display:
MENU
1.SYSTEM SET UP
, then 6 7 .
ICM MONITOR
MODE=ON
4
5
Press
6
Press MENU .
●
or
▼▲
to select the desired setting.
/
START/COPY/SET
If this feature is required, select “OFF”.
Press START/COPY/SET .
SETUP ITEM [
]
79
Answering Device
Setting the ICM monitor
Error Messages
Reports
If your unit cannot send a fax, first check the following items.
– The number you dialled is correct.
– The other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the transmission or
journal report (p. 43, 44).
Communication message
Error code
Cause & Remedy
41–72
FF
●
A transmission or reception error occurred. Try again or check
with the other party.
—
●
The document is jammed. Remove the jammed document (p. 86).
54, 59
70
●
A transmission or reception error occurred because of a problem
with the other party’s fax machine. Check with the other party.
MEMORY FULL
—
●
The document was not received due to memory being full.
NO DOCUMENT
—
●
The document was not fed into the unit properly. Reinsert the
document and try again.
OTHER FAX NOT RESPOND
—
●
PAPER JAMMED
—
●
The recording paper is jammed. Clear the jammed paper (p. 85).
PAPER OUT
—
●
The unit ran out of recording paper. Install a recording paper roll
(p. 22).
PRESSED THE STOP KEY
—
●
The STOP button was pressed and fax communication was
cancelled.
PRINTER OVERHEATED
—
●
The printer overheated. Let the unit cool down.
THE COVER WAS OPENED
—
●
The cover was opened. Close it and try again.
OK
—
●
Fax communication was successful.
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
80
The other party’s fax machine was busy or ran out of recording
paper. Try again.
● The document was not fed properly. Reinsert the document and
try again.
● The other party’s fax machine rings too many times. To send a
fax manually, dial the number, confirm the fax tone, and press
the START/COPY/SET button.
● The other party’s machine is not a facsimile. Check with the
other party.
● The number you dialled is not in service.
Error Messages
LCD display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message
CALL SERVICE
CHECK COVER
CHECK CRADLE
Cause & Remedy
●
There is something wrong with the unit. Contact our service personnel.
●
The cover is open. Close it.
●
The handset and handset cradle have been removed.
— When using the handset and cradle, make sure that the handset is installed
correctly (p. 21).
— When not using them, set the handset switch to “NO HANDSET” (p. 92).
Disconnect and reconnect the power cord.
The document is not fed into the unit properly. Reinsert the document. If
misfeeding occurs frequently, clean the document feeder rollers (p. 87) and try
again. If the problem remains, adjust the feeder pressure (p. 86)
● Attempted to transmit a document longer than 600 mm. Press the STOP
button to remove the document. Divide the document into two or more sheets
and try again.
CHECK DOCUMENT
●
CHECK MEMORY
●
Memory (telephone numbers, parameters etc.) has been erased. Re-program.
●
There is no space to store new stations in the EASY DIAL directory. Erase
unnecessary stations (p. 36).
●
The unit has a document in memory. See the other displayed message
instructions to print out the document.
DIRECTORY FULL
FAX IN MEMORY
MEMORY FULL
There is no room left in memory to record a voice message. Erase some or all
of the messages (p. 66, 72).
● The memory is full of received documents due to a lack of recording paper,
recording paper jam etc. Install a new recording paper roll (p. 22), or clear the
jammed paper (p. 85).
●
The other party’s fax machine is busy or has run out of recording paper. Try
again.
●
The unit has run out of recording paper. Install recording paper (p. 22).
PAPER JAMMED
●
The recording paper is jammed. Clear the jammed paper (p. 85).
POLLING ERROR
●
The other party’s fax machine does not have a polling feature. Check with the
other party.
REDIAL TIME OUT
●
The other party’s fax machine is busy or has run out of recording paper. Try again.
REMOVE DOCUMENT
●
The document is jammed. Remove the jammed document (p. 86).
TRANSMIT ERROR
●
A transmission error occurred. Try again.
UNIT OVERHEATED
●
The unit is too hot. Let the unit cool down.
OUT OF PAPER
81
Help
●
NO RESPONSE
Operations
When a function does not work, check here
before requesting help
General
Problem
Cause & Remedy
I cannot make and receive calls.
●
The mains lead or telephone line cord is not connected. Check the
connections (p. 23).
I cannot make calls.
●
The dialling mode setting is wrong. Change to “TONE” or “PULSE”
(p. 23).
The unit does not work.
●
Disconnect the unit from the telephone line and connect the line to
a known working telephone. If the working telephone operates
properly, contact our service personnel to have the unit repaired.
If the working telephone does not operate properly, contact your
telephone company.
The unit does not ring.
●
The ringer volume is off. Adjust it to a suitable level (p. 29).
The other party complains they only
hear a fax tone and cannot talk.
●
The FAX ONLY mode is set. Tell them the number is only used for
faxes or change to another receive mode (p. 48, 49).
The speakerphone is not working.
●
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party, adjust the volume
using the
or
button.
● If parts of your conversation are cut off, you and the other party
are speaking at the same time. Speak alternately.
●
The REDIAL/PAUSE button does
not function properly.
●
If this button is pressed during dialling, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number
dialled will be redialled.
During programming, I cannot enter
the code or ID number.
●
All or part of their numbers are the same. Change the numbers
(p. 51, 70).
82
Operations
Fax – sending
Problem
Cause & Remedy
I cannot send documents.
●
The other party’s fax machine is busy or has run out of paper. Try
again.
● The other party’s machine is not a facsimile. Check with the other
party.
● The other party’s fax machine rings too many times. Send the fax
manually – dial the number, confirm the fax tone, then press the
START/COPY/SET button.
The other party complains that
letters on their received document
are distorted.
●
The other party complains that dirty
patterns or black lines appear on
their received documents.
●
I cannot make an international fax
call.
●
If your line has special telephone services such as call waiting,
the service may have been activated during fax transmission.
Connect the unit to a line that does not have these services.
● The extension telephone on the same line is off the hook. Hang
up the extension telephone and try again.
The glass or rollers are dirty. Clean them (p. 87).
Use the overseas transmission mode (p. 47).
● Add two pauses at the end of the telephone number (p. 32).
● Dial the number manually.
Fax – receiving
Problem
Cause & Remedy
The receive mode is set to the TEL mode. Set to one of the other
modes.
● The time taken to answering the call is too long. Decrease the
number of rings (p. 53, 57, 77).
● The greeting message is too long. Shorten the message (p. 63).
●
The display shows “CONNECTING”
but faxes are not received.
●
The incoming call is not a fax. Change the receive mode to the
TEL or TAD/FAX mode.
The recording image is faint.
●
The sender transmitted a faint document. Ask them to transmit a
clearer copy of the document.
The received document is blank.
●
The recording paper roll is installed incorrectly. Make sure that
the shiny side of the paper is facing down and re-install the paper
(p. 22).
83
Help
I cannot receive documents
automatically.
Operations
Receive mode
Problem
I cannot select the desired receive
mode.
Cause & Remedy
●
If you want to set the TAD/FAX or FAX ONLY mode:
– Select the desired mode using feature #05 (p. 52), and
– Press AUTO RECEIVE to turn on the AUTO RECEIVE light.
AUTO
AU
TO RECEIVE
FAX/MSG.SYS.
●
ON
If you want to set the TEL or TEL/FAX mode:
– Select the desired mode using feature #08 (p. 56), and
– Press AUTO RECEIVE to turn off the AUTO RECEIVE light.
AUTO
AU
TO RECEIVE
FAX/MSG.SYS.
OFF
Copying
Problem
Cause & Remedy
The unit does not make a copy.
●
You cannot make a copy while programming. Make a copy after
programming or stop programming.
A dirty pattern or a black line
appears on the copied documents.
●
The glass or rollers are dirty. Clean them (p. 87).
The copied document is blank.
●
The recording paper roll is installed incorrectly. Make sure that
the shiny side of the paper is facing down and re-install the paper
(p. 22).
Answering device
Problem
Cause & Remedy
No voice messages have been
recorded in the TAD/FAX mode.
●
The memory is full. Erase some or all of the messages (p. 66,
72).
I cannot retrieve recorded messages
from a remote telephone.
●
Make sure that you use the remote operation ID correctly (p. 70).
If a power failure occurs
The unit will not function.
The memory contents will not be erased.
● Fax transmission and reception will be interrupted.
● If delayed transmission is programmed and the start time has passed during a power failure, transmission
will be attempted soon after power is restored.
●
●
84
Jams
Recording paper jam
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.
Remove the jammed paper.
1
Open the back lid by lifting up the tabs located on
both sides.
2
Press the green lever to release the paper cutter.
Tab
Back lid
Green lever
3
Pull up the transparent guide.
● If the transparent guide is not pulled up, press
the green lever again.
4
Remove the jammed recording paper.
5
Cut off the wrinkled portion.
6
Replace the transparent guide and install the
recording paper.
● Make sure that the shiny side of the paper is
facing down.
Recording paper roller
incorrect
7
Insert the leading edge of the paper between the
recording paper roller and the silver plate.
● Make sure that there is no slack in the paper
roll.
8
Close the back lid securely by gently pressing
down on both ends.
● A message will be printed on the recording
paper.
● If the recording paper is set to the wrong side,
the message will not be printed. Install the paper
correctly.
Silver plate
85
Help
correct
Transparent guide
Jams
Sending document jam
If the unit does not release the document during feeding, remove the jammed document.
1
Open the front lid by pressing the front lid open
button.
2
3
Carefully remove the jammed document.
Close the front lid securely by pressing down
on both ends.
Note:
● Do not forcibly pull out the jammed paper
before opening the cover.
Sending document does not feed, or multi-feeds
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
1
Open the front lid by pressing the front lid open
button.
Lever
2
Shift the position of the lever using an
instrument with a pointed end, like a paper clip.
A
Position A: When documents do not feed.
Position B: Standard position (pre-selected)
Position C: When documents multiple feed.
3
Close the front lid securely by pressing down
on both ends.
Front lid open
button
86
B
C
Cleaning
Document feeder
If misfeeding frequently occurs or if dirty patterns or black bands appear on a copied or transmitted document,
clean the document feeder.
1
2
Disconnect the mains lead and the telephone
line cord.
Telephone
line cord
Open the front lid by pressing the front lid open
button.
Mains lead
3
Clean the document feeder rollers, sub roller and
rubber flap with a cloth moistened with isopropyl
rubbing alcohol, and let all parts dry thoroughly.
4
Clean the white plate and glass with a soft dry
cloth.
5
Close the front lid securely by pressing down on
both ends.
6
Connect the mains lead and the telephone line
cord.
Front lid open button
White plate
Rubber flap
Sub roller
Document
feeder rollers
Glass
Caution:
● Do not use paper products, such as paper towels
or tissues, to clean the inside of the unit.
Help
87
Print Reports
Printing the feature settings, telephone numbers,
and journal
You can print out the following report and lists.
Basic feature list: provides you with the current settings of the basic programming features (p. 99).
Advanced feature list: provides you with the current settings of the advanced programming features (p. 100, 101).
Telephone number list: provides you with names and telephone numbers which are stored in the
One-Touch Dial keys and the EASY DIAL directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: A recall has been entered.
[ ]: A secret telephone number has been entered. (The telephone number is not printed.)
Journal report: keeps record of fax transmissions and receptions. This report will be printed automatically
after every 35 fax communications (p. 44).
1
Press MENU twice.
2
For the basic feature list, press
Display:
MENU
2.PRINT LIST
, then 1 .
BASIC LIST
For the advanced feature list, press
, then 2 .
ADVANCED LIST
STOP
For the telephone number list, press
START/COPY/SET
TEL NO. LIST
For the journal report, press
, then 4 .
JOURNAL REPORT
3
Press START/COPY/SET to start printing.
PRINTING
To stop printing, press STOP .
● After printing, the following will be displayed.
●
PRINT ITEM [
4
]
Press MENU .
Note:
● In step 2, you can select the desired item by rotating
EASY DIAL .
88
EASY DIAL
, then 3 .
Display Contrast/Recall Mode
LCD display contrast
Use this feature to adjust the display contrast.
NORMAL: (Pre-selected setting)
LIGHT:
Used when the display contrast is too dark.
DARKER: Used when the display contrast is too light.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
1.SYSTEM SET UP
MENU
, then 3 9 .
LCD CONTRAST
MODE=NORMAL
or
▼▲
to select the desired setting.
/
Press START/COPY/SET .
START/COPY/SET
SETUP ITEM [
]
Recall mode
When this unit is used as an extension of a PABX (Private Automatic Branch Exchange), the RECALL button
will allow access to PABX functions such as call transfer and hold.
Depending on your PABX, select one of the following:
T-BR: Time Break Recall (pre-selected setting)
E-RE: Earth Recall
●
For British Telecom “Star Services”, set to Time Break Recall.
●
If you are not sure of which setting to use, consult the supplier of the PABX.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 3 5 .
RECALL MODE
MODE=T_BR
General Information
or
▼▲
to select the desired setting.
/
START/COPY/SET
Press START/COPY/SET .
SETUP ITEM [
]
89
Original Mode
Original mode
Use this feature when you need to transmit or copy a document with faint or dark writing.
The following choices are available:
NORMAL: Used for a document with normal writing (Pre-selected setting).
LIGHT:
Used for a document with faint writing.
DARKER: Used for a document with dark writing.
Set this feature before starting transmission or copying.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
1.SYSTEM SET UP
MENU
, then 5 8 .
ORIGINAL
MODE=NORMAL
or
▼▲
to select the desired setting.
/
Press START/COPY/SET .
SETUP ITEM [
START/COPY/SET
]
Note:
● This feature will return to the normal mode after
transmission or copying is completed.
● These settings are available in the standard, fine and
super fine resolutions.
90
Fax Voice Guidance
Fax voice guidance
You will hear the following voice guidance if this feature is set to on.
Fax transmission start:
Fax reception start:
Start transmission.
Start reception.
Fax transmission result:
Fax reception result:
Transmission is complete.
Transmission has failed.
Transmission has been interrupted.
Reception is complete.
Reception has failed.
Reception has been interrupted.
If friendly reception (p. 50, 58) is activated, the following messages will also be heard.
Please hang up the handset for reception.
Start reception.
The following choices are available.
ON:
The voice guidance will be heard after every transaction (pre-selected setting).
OFF:
The voice guidance will not be heard.
ERROR: The voice guidance will be heard only when fax transmission or reception fails.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
5
Press
6
Press MENU .
Display:
1.SYSTEM SET UP
MENU
, then 4 7 .
FAX GUIDANCE
MODE=ON
or
▼▲
to select the desired setting.
/
Press START/COPY/SET .
SETUP ITEM [
START/COPY/SET
]
General Information
91
Handset Switch
Using the unit without handset and cradle
To save space or to use the unit mainly for faxes, you can use the unit without the handset and cradle. Set
the handset switch setting to “NO HANDSET” and remove the handset and cradle.
Setting the handset switch
USE HANDSET:
NO HANDSET:
When using the handset and handset cradle (pre-selected setting).
When not using the handset and handset cradle.
1
Press MENU .
2
Press
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
6
Press MENU .
Display:
MENU
1.SYSTEM SET UP
, then 8 9 .
HANDSET SWITCH
USE HANDSET
or
▼▲
to select “NO HANDSET”.
NO HANDSET
▼▲
SETUP ITEM [
START/COPY/SET
/
]
Removing the handset cradle
1
2
3
Open the front lid and back lid.
4
5
Remove the handset and handset cord.
While pulling back the hooks as shown, lift up the
handset cradle.
2
Close the lids securely.
1
Disconnect and connect the mains lead again.
Note:
● If an alarm sounds and the following message is
displayed, make sure the handset switch setting is set
to “NO HANDSET”.
CHECK CRADLE
92
Hooks
Handset cord
Handset
Reset
Resetting the advanced features
Use this feature to return the advanced features (p. 100–101) to their pre-selected settings.
1
Press MENU .
Display:
1.SYSTEM SET UP
MENU
2
Press
3
Press START/COPY/SET .
4
Press
5
Press START/COPY/SET .
SET DEFAULT
RESET=NO
or
▼▲
STOP
/
START/COPY/SET
RESET OK?
If this feature is not required, press STOP .
Press START/COPY/SET again for confirmation.
RESET COMPLETED
SETUP ITEM [
7
▼▲
to select “YES”.
RESET=YES
●
6
, then 8 0 .
]
Press MENU .
General Information
93
Specifications
Technical data about this product
Applicable Lines:
Document Size:
Effective Scanning Width:
Printing Paper Size:
Effective Printing Width:
Transmission Time*:
Scanning Density:
Halftone Level:
Scanner Type:
Printer Type:
Data Compression System:
Modem Speed:
Operating Environment:
Dimensions (H × W × D):
Mass (Weight):
Power Consumption:
Power Supply:
Memory Capacity**:
Public Switched Telephone Network
Max. 216 mm in width
Max. 600 mm in length
208 mm
210 mm × max. 50 m roll
208 mm
Approx. 15 s/page (Original mode)
Approx. 30 s/page (G3 Normal mode)
Horizontal: 8 pels/mm
Vertical:
3.85 lines/mm —Standard mode
7.7 lines/mm —Fine/Half tone mode
15.4 lines/mm —Super fine mode
64-level
CCD image sensor
Thermal Printing
Modified Huffman (MH), Modified READ (MR)
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
5 – 35 °C, 45 – 85 % RH (Relative Humidity)
118 × 351 × 265 mm
Approx. 3.7 kg
Standby:
Approx. 6.5 W
Transmission: Approx. 16 W
Reception:
Approx. 23 W (When receiving the CCITT No.1 Test Chart)
Copy:
Approx. 32 W (When copying the CCITT No.1 Test Chart)
Maximum:
Approx. 120 W
220 – 240 V AC, 50 Hz
Voice memory: Approx. 18 minutes of recording time including the greeting
message***
Fax memory: Approx. 13 pages of memory reception
(Based on the CCITT of No. 1 Test Chart in standard resolution.)
** Transmission speed depends upon the contents of the pages,
CCITT No. 1 Test Chart
resolution, telephone line conditions and capability of the other
party’s machine.
The 15 second speed is based upon the CCITT No. 1 Test
Chart on the condition that memory transmission is performed.
** If both fax documents and voice messages are recorded in
memory, the corresponding capacities above will be shortened.
*** Recording time may be reduced by the calling party’s
background noise.
Note:
● Any details given in these instructions are subject to change without notice.
● The pictures and illustrations in these instructions may vary slightly from the actual product.
94
Important Information
Important information
APPROVED for connection to
telecommunication systems
specified in the instructions for use
subject to the conditions set out
in them.
609752
The connection to the telecommunication systems
must not be hard wired and must be unplugged
before the earth is disconnected.
Method of connection
This apparatus is connected to the exchange line
or PABX/PMBX extension by the new standard
British Telecom plug and socket. Arrangements for
provision of this type of termination can be made
through the nearest British Telecom Sales Office.
This apparatus may be connected to the following
types of installation. This apparatus has been
approved for use under the following conditions;
a) For connection to the public switched
telephone network (PSTN) and compatible
(Private Branch Exchange), which use loop
disconnect signalling and DTMF signalling.
(Please consult your supplier for an up to date
list of compatible PBX’s).
This apparatus has been approved for the use of
the following facilities:
Integrated Telephone System
1) Simple telephone facility
2) Auto-calling
3) Last number redial
4) PBX time break: Selectable time break/earth
recall for PBX.
5) Loop disconnect signalling
6) DTMF signalling
7) Speaker-phone
Answering and Recording System
1) 2-step caller’s recording time: LONG/SHORT
2) Monitoring a telephone call
3) Remote turning on the TAD/FAX mode
4) Auto disconnect
Facsimile System
1) MODEM facility
Any other usage will invalidate the approval of the
apparatus if as a result, it then ceases to conform
to the standards against which approval was
granted.
b) The apparatus can be used on extension
sockets connected to a direct exchange line
(D.E.L.).
c) This apparatus is suitable for connection to the
telecommunication system directly or via
compatible private branch exchange as an
extension.
The supplier of the apparatus should be
consulted for an up to date list of PBX’s with
which the apparatus is compatible.
General Information
It cannot be guaranteed that the apparatus will
operate under all possible conditions of
connection to compatible PBX’s.
● This apparatus is suitable for connection to a
PBX with or without initial proceed indication.
● This apparatus is suitable for connection to a
PBX with or without secondary proceed
indication.
Any cases of difficulty should be referred in the
first instance to the supplier of the apparatus.
d) The apparatus must not be connected in the
following manner:
–As an extension to a pay phone
–As a party line with shared service
95
Important Information
Important information (cont.)
Ringer Equivalence Number (REN)
This relates to the performance of the apparatus
when used in combination with other items of
apparatus. It enables the calculation of the
maximum number of items of apparatus that may
be connected simultaneously to the line by
summing the REN values of each item. A BT
supplied instrument has a REN value of 1 unless
otherwise marked. A maximum REN value of 4
should not be exceeded. The REN value of this
apparatus is 1.0.
The approval of this apparatus for connection to
the telecommunication systems is invalidated if
the apparatus is subject to any modification in any
material way not authorised by BABT or it is used
with or connected to internal software that has not
been formally accepted by BABT.
All apparatus connected to the facsimile machine
and thereby connected directly or indirectly to
telecommunication systems must be approved
apparatus as defined in Section 22 of the British
Telecommunication Act 1984.
96
999 or 112 can be dialled on the apparatus
for the purposes of making outgoing calls to
the BT Emergency (999 or 112) Service.
NOTES:
● If you experience any problems with the normal
use of your apparatus, you should unplug it from
the telephone outlet and connect a known
working telephone in its place. If the known
working telephone still gives problems, then
please contact the customer service department
of your PSTN operator (e.g. BT etc.). If it
operates properly, then the problems are likely
to be a fault in your apparatus. In this case,
consult your supplier for advice.
● Your PSTN operator may charge you if they
attend a service call that is not due to apparatus
supplied by them.
Important Information
Fitting a plug to the mains lead
This appliance is supplied with a moulded three
pin mains plug for your safety and convenience.
A 5 amp fuse is fitted in this plug.
Should the fuse need to be replaced please
ensure that the replacement fuse has a rating of 5
amps and that it is approved by ASTA or BSI to
BS1362.
Check for ASTA mark
or the BSI mark
on the body of the fuse.
If the plug contains a removable fuse cover you
must ensure that it is refitted when the fuse is
replaced.
If you lose the fuse cover the plug must not be
used until a replacement cover is obtained.
A replacement fuse cover can be purchased from
your local Panasonic dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET IN
YOUR HOME THEN THE FUSE SHOULD BE
REMOVED AND THE PLUG CUT OFF AND
DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF PLUG IS
INSERTED INTO ANY 13 AMP SOCKET.
IMPORTANT:
The wires in this mains lead are coloured in
accordance with the following code:
Green-and-Yellow: Earth
Blue:
Neutral
Brown:
Live
As the colours of the wire in the mains lead of this
appliance may not correspond with the coloured
markings identifying the terminals in your plug,
proceed as follows.
The wire which is coloured GREEN-ANDYELLOW must be connected to the terminal in the
plug which is marked with the letter E or by the
Earth symbol
or coloured GREEN or GREENAND-YELLOW.
The wire which is coloured BLUE must be
connected to the terminal in the plug which is
marked with the letter N or coloured BLACK.
The wire which is coloured BROWN must be
connected to the terminal in the plug which is
marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
compartment with a screwdriver and replace the
fuse and fuse cover.
If a new plug is to be fitted please observe the
wiring code as shown below.
If in any doubt please consult a qualified
electrician.
WARNING: THIS APPLIANCE MUST BE
EARTHED.
FUSE
General Information
97
Guarantee
Condition of guarantee
This guarantee is in addition to and does not in any way affect any statutory or other rights of consumer
purchasers. If within the applicable guarantee period, the appliance proves to be defective by reason of faulty
design, workmanship or materials, we undertake subject to the following conditions to have the defective
appliance (or any part or parts there of) repaired or replaced free of charge.
1. The appliance shall have been purchased and used solely within the UK and in accordance with standard
operating instructions and the technical and/or Safety Standards required in the UK.
2. The purchaser will within 7 days of purchase complete the included warranty registration form (folded
inside front cover) and fax it to us for registration. Failure to return such a form could result in delay in
providing the guarantee service.
3. The appliance should be returned together with this guarantee and proof of date of purchase promptly on
being found defective at the purchaser’s risk and expense to the authorized dealer from whom the
appliance was purchased or to the nearest authorized dealer. All enquiries must be through such dealers.
4. This guarantee shall not apply to damage caused through fire, accident, lightning, misuse, wear and tear,
neglect, incorrect adjustment or repair, to damage caused through installation, adaption, modification or
use in an improper manner or inconsistent with the technical and/or safety standards required in the
country where this appliance is used, or to damage occurred during transit to or from the purchaser.
5. If at any time during the guarantee period any part or parts of the appliance are replaced with a part or
parts not supplied or approved by us or of an objective quality safe and suitable for the appliance, or the
appliance has been dismantled or repaired by any person not authorised by us, we shall have the right to
terminate this guarantee in whole or in part immediately without further notice.
6. The purchaser’s sole and exclusive remedy under this guarantee against us is for the repair or
replacement of the appliance or any defective part or parts and no other remedy, including, but not limited
to, incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser.
7. This guarantee shall not apply to cassette tapes, batteries and any other items of limited nature life.
8. Our decision on all matters relating to complaints shall be final. Any appliance or defective part which has
been replaced shall become our property.
9. The guarantee period applicable to this product shall be 12 months from the date of purchase.
Please keep these Operating Instructions with your receipt.
Panasonic Business Systems U.K.
Receipt No.
Model No.
98
Date of Purchase.
KX-FT57E
Serial No.
Features Summary
Summary of user programmable features
Basic features
Code
Feature & Display
Available settings
Meaning
Page
Setting the date and time
#01
(2 digits for each entry)
SET DATE & TIME
dd/mm/yy hh:mm
25
Setting your logo
#02
YOUR LOGO
(Up to 30 characters)
26
(Up to 20 digits)
28
Setting your facsimile telephone number
#03
YOUR TEL NO.
Printing the transmission report
#04
TX-REPORT MODE
Changing the AUTO RECEIVE setting
#05
#06
#07
#08
AUTO RECEIVE
Setting the ring count in the TAD/FAX
mode
TAD/FAX RING
ERROR
If transmission fails
ON
Activate
OFF
Deactivate
TAD/FAX
Telephone Answering Device/
Facsimile mode
FAX ONLY
Facsimile only mode
1, 2, 3, 4
1 to 4 rings
TOLL SAVER
Saves you the charges for the
call.
RINGER OFF
Does not ring.
Setting the ring count in the FAX ONLY
mode
FAX RING
1, 2, 3, 4
1 to 4 rings
Changing the MANUAL RECEIVE setting
TEL
Telephone mode
TEL/FAX
Telephone/Facsimile mode
1, 2, 3, 4
1 to 4 rings
LONG
2 minutes 30 seconds
SHORT
1 minute
ID=111
Any 3-digit number except a
number using digits 0 or 7
MANUAL RECEIVE
43
52
77
53
56
Setting the TEL/FAX delayed ring count
#09
TEL/FAX RING
Setting the caller’s recording time
#10
RECORDING TIME
Setting the remote operation ID
#11
REMOTE TAD ID
57
78
70
(The pre-selected setting is in bold type.)
General Information
Note:
● You can display basic features in the order above by rotating EASY DIAL instead of entering the code
number (#01, #02, etc.).
99
Features Summary
Advanced features
Code
#22
Feature & Display
Setting the journal report to print
automatically
AUTO JOURNAL
#30
#35
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
Setting the silent fax recognition ring
count
SILENT FAX RING
3, 4, 5, 6, 7, 8, 9
3 to 9 rings
Setting the recall mode
T-BR
Time Break Recall
E-RE
Earth Recall
NORMAL
Normal contrast
LIGHT
Lighter contrast
DARKER
Darker contrast
DELAYED SEND
RECALL MODE
Changing the LCD display contrast
#39
LCD CONTRAST
Changing the fax activation code
#41
FAX ACTIVATION
Setting the message alert
#42
MESSAGE ALERT
Setting the recording time alert
#43
REC. TIME ALERT
Setting the friendly reception
#46
FRIENDLY RCV
Setting the fax voice guidance
#47
#54
FAX GUIDANCE
Setting the recording time for the
TAD/FAX greeting message
GREETING TIME
Setting the original mode
#58
44
ON
OVERSEAS MODE
ORIGINAL
47
45
ON / CODE=
9
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ON
Activate
OFF
Deactivate
ERROR
If transaction fails
16s
16 seconds
57
89
89
51
78
79
58
91
65
60s
60 seconds
NORMAL
For normal writing
LIGHT
For faint writing
DARKER
For dark writing
(The pre-selected setting is in bold type.)
100
Page
Activate
Deactivate
Sending a fax at a specified time
#25
ON
Meaning
OFF
Sending documents overseas
#23
Available settings
90
Features Summary
Advanced features (cont.)
Code
Feature & Display
Available settings
MESSAGE
Transfers incoming messages
PAGER
Calls your pager
OFF
Deactivate
Recording the message transfer greeting
message
TRNS-GREETING
CHECK
Checks the greeting message
RECORD
Records the greeting message
ERASE
Erases the greeting message
Setting the incoming message monitor
ON
Activate
Setting the message transfer/pager call
#60
#61
#67
#70
MESSAGE TRANS.
ICM MONITOR
OFF
Deactivate
Signalling your pager when your unit
receives a fax
ON
Activate
FAX PAGER
OFF
Deactivate
ON
Activate
CONNECTING TONE
OFF
Deactivate
Resetting the advanced features
YES
Reset
NO
Will not reset
USE HANDSET
Using the handset and cradle
NO HANDSET
Not using the handset and
cradle
Setting the connecting tone
#76
#80
SET DEFAULT
Setting the handset switch
#89
Meaning
HANDSET SWITCH
Page
75
76
79
59
47
93
92
(The pre-selected setting is in bold type.)
General Information
101
Index
Index
A
Accessories . . . . . . . . . . . . . . . . . . . . . . 16
Advanced features . . . . . . . . . . . .100, 101
(Resetting) . . . . . . . . . . . . . . . . . . . . .93
Alert
(Message) . . . . . . . . . . . . . . . . . . . . .78
(Recording time) . . . . . . . . . . . . . . . .79
Answering device volume . . . . . . . . . . . .29
AUTO RECEIVE Mode . . . . . . . . . . . . . .49
AUTO RECEIVE setting . . . . .48, 49, 52, 56
B
Basic features . . . . . . . . . . . . . . . . . . . . .99
C
Call counter . . . . . . . . . . . . . . . . . . . . . .66
Caller’s recording time . . . . . . . . . . . . . .78
Character table . . . . . . . . . . . . . . . . . . . .27
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . .87
Communication messages . . . . . . . . . . .80
Connecting tone . . . . . . . . . . . . . . . . . . .47
Connections . . . . . . . . . . . . . . . . . . . .6, 23
Copy . . . . . . . . . . . . . . . . . . . . . . . . .10, 60
D
E
F
102
Date and time . . . . . . . . . . . . . . . . . . . . .25
Delayed transmission . . . . . . . . . . . . . . .45
Dialling mode . . . . . . . . . . . . . . . . . . .6, 23
DIGITAL SP-PHONE operation . . . . .30, 31
Directory feature . . . . . . . . . . . . .35, 37, 41
Display contrast . . . . . . . . . . . . . . . . . . .89
Document feeder cleaning . . . . . . . . . . . .87
Document jam . . . . . . . . . . . . . . . . . . . . .86
Document size . . . . . . . . . . . . . . . . .42, 94
EASY DIAL
(Making a voice call) . . . . . . . . . . . . .37
(Repeating the recorded messages) . .67
(Selecting characters) . . . . . . . . . . . .27
(Sending faxes) . . . . . . . . . . . . . . . . .41
(Skipping the recorded messages) . . .67
(Storing) . . . . . . . . . . . . . . . . . . . . . . 35
Editing
(EASY DIAL) . . . . . . . . . . . . . . . . . . .36
(One-Touch Dial) . . . . . . . . . . . . . . . .33
ERASE button . . . . . . . . . . . . . . . . . .64, 66
Erasing
(EASY DIAL) . . . . . . . . . . . . . . . . . . .36
(One-Touch Dial) . . . . . . . . . . . . . . . .36
(Own greeting message) . . . . . . . . . .64
(Recorded message) . . . . . . . . . .13, 66
Error messages . . . . . . . . . . . . . . . . 80, 81
Extension telephone . . . . . . . . . . . . . .51,55
Facsimile telephone number . . . . . . . . . .28
Fax activation code . . . . . . . . . . . . . . . . .51
Fax auto redial . . . . . . . . . . . . . . . . . . . .40
FAX ONLY mode . . . . . . . . . . . . .49, 52, 53
FAX ONLY ring count . . . . . . . . . . . . . . .53
Fax pager . . . . . . . . . . . . . . . . . . . . . . . .59
Fax voice guidance
(Setting) . . . . . . . . . . . . . . . . . . . . . . .91
(Volume) . . . . . . . . . . . . . . . . . . . . . .29
(Sending a fax) . . . . . . . . . . . . . . . . .42
Features summary . . . . . . . . . . . . . .99-101
Feeder
(Cleaning) . . . . . . . . . . . . . . . . . . . . .87
(Jam) . . . . . . . . . . . . . . . . . . . . . . . . .86
(Pressure) . . . . . . . . . . . . . . . . . . . . .86
Friendly reception . . . . . . . . . . . .50, 58, 91
G
Greeting message
(Checking) . . . . . . . . . . . . . . . . . . . . .64
(Message transfer) . . . . . . . . . . . . . . .74
(Suggested message) . . . . . . . . . . . .63
(TAD/FAX) . . . . . . . . . . . . . . . . . .62, 63
(TEL/FAX) . . . . . . . . . . . . . . .54, 55, 63
H
Handset cradle
(Installing) . . . . . . . . . . . . . . . . . . .4, 21
(Removing) . . . . . . . . . . . . . . . . . . . .92
Handset switch . . . . . . . . . . . . . . . . . . . .92
HELP function . . . . . . . . . . . . . . . . . . . . .17
Hyphen key . . . . . . . . . . . . . . . . . . . . . . .27
I
ICM monitor . . . . . . . . . . . . . . . . . . . . . .79
INSERT key . . . . . . . . . . . . . . . . . . .26, 27
J
Jam . . . . . . . . . . . . . . . . . . . . . . . . . 85,86
Journal auto print . . . . . . . . . . . . . . . . . .44
Journal report . . . . . . . . . . . . . . . . . .44, 88
L
LCD contrast . . . . . . . . . . . . . . . . . . . . . .89
LCD display (Error messages) . . . . . . . . .81
List
(Advanced feature) . . . . . . . . . . . . . . .88
(Basic feature) . . . . . . . . . . . . . . . . . 88
(Journal report) . . . . . . . . . . . . . . .44, 88
(Telephone number) . . . . . . . . . . . . . .88
(Transmission) . . . . . . . . . . . . . . . . . 43
Location panel . . . . . . . . . . . . . . . . . .18, 19
Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
M
MANUAL RECEIVE Mode . . . . . . . . . . . .48
Memory reception . . . . . . . . . . . . . . . . . .50
Message alert . . . . . . . . . . . . . . . . . . . . .78
Message transfer . . . . . . . . . . . . . . . . . . 74
Mute . . . . . . . . . . . . . . . . . . . . . . . . .30, 31
N
NAME/TEL NO. key . . . . . . . . . . . . . . . .37
O
One-Touch Dial
(Making a voice call) . . . . . . . . . . . . .34
(Sending faxes) . . . . . . . . . . . . . . . . .40
(Storing) . . . . . . . . . . . . . . . . . . . . . . .33
Original mode . . . . . . . . . . . . . . . . . . . . .90
Overseas transmission mode . . . . . . . . .47
Overview . . . . . . . . . . . . . . . . . . . . . . . .20
Index
P
Pager call . . . . . . . . . . . . . . . . . . . . . . . .59
Paper jam . . . . . . . . . . . . . . . . . . . . . . . .85
Paper stacker . . . . . . . . . . . . . . . . . . . . .24
Pause . . . . . . . . . . . . . . . . . . . . . . . . . . .32
PLAY MESSAGES indicator . . . . . . . . . .66
Polling
(Receiving) . . . . . . . . . . . . . . . . . . . . .58
(Transmitting) . . . . . . . . . . . . . . . . . . .46
Power failure . . . . . . . . . . . . . . . . . . . . . .84
Power supply/cord . . . . . . . . . . . . . . .23, 94
Pre-recorded message
(Message transfer) . . . . . . . . . . . . . . .74
(TAD/FAX) . . . . . . . . . . . . . . . . . . . . .63
(TEL/FAX) . . . . . . . . . . . . . . . . . . . . .63
Printing paper size . . . . . . . . . . . . . . . . .94
Printing reports . . . . . . . . . . . . . . . . . . . .88
Problem solving . . . . . . . . . . . . . . . . 82–84
Programmable features . . . . . . . . . 99–101
PULSE dialling . . . . . . . . . . . . . . . . . . . .23
Quick playback . . . . . . . . . . . . . . . . . . . .67
R
RECALL button . . . . . . . . . . . . . . . . . . . .32
Recall mode . . . . . . . . . . . . . . . . . . . . . .89
Receiving
(Fax) . . . . . . . . . . . . . . . . . . . . . . .9, 50
(Setting) . . . . . . . . . . . . . . . . . . . .48, 49
(Voice contact) . . . . . . . . . . . . . . . . . .38
Recording
(Greeting message) . . . . . . . . . . . . . .63
(Memo message) . . . . . . . . . . . . . . . .68
(Telephone conversation) . . . . . . . . . .68
Recording paper
(Installing) . . . . . . . . . . . . . . . . . .16, 22
(Jam) . . . . . . . . . . . . . . . . . . . . . . . . .85
Recording time alert . . . . . . . . . . . . . . . .79
Recording time for TAD/FAX greeting
message . . . . . . . . . . . . . . . . . . . . . .65
Redial . . . . . . . . . . . . . . . . . . . . .30, 39, 40
Remote operation ID . . . . . . . . . . . . . . . .70
Report
(Advanced feature setting) . . . . . . . . .88
(Basic feature) . . . . . . . . . . . . . . . . . .88
(Journal) . . . . . . . . . . . . . . . . . . . .44, 88
(Telephone numbers) . . . . . . . . . . . . .88
(Transmission) . . . . . . . . . . . . . . . . . .43
Reset . . . . . . . . . . . . . . . . . . . . . . . . . . .93
RESOLUTION button . . . . . . . . . . . . . . . 39
Ring count
(FAX ONLY) . . . . . . . . . . . . . . . . . . . .53
(TAD/FAX) . . . . . . . . . . . . . . . . . . . . .77
(TEL/FAX) . . . . . . . . . . . . . . . . . . . . .57
Ringer volume . . . . . . . . . . . . . . . . . . . . .29
SECRET key . . . . . . . . . . . . . . . . . . . . .35
Sending
(EASY DIAL) . . . . . . . . . . . . . . . . . . .41
(Manually) . . . . . . . . . . . . . . . . . . .8, 39
(One-Touch Dial) . . . . . . . . . . . . . . . .40
(Overseas) . . . . . . . . . . . . . . . . . . . . .47
Sending document (Does not feed or
multi-feeds) . . . . . . . . . . . . . . . . . . . .86
Sending jam . . . . . . . . . . . . . . . . . . . . . .86
Set default . . . . . . . . . . . . . . . . . . . . . . .93
Silent fax recognition ring . . . . . . . . . . . .57
Slow playback . . . . . . . . . . . . . . . . . . . . .67
Speaker volume . . . . . . . . . . . . . . . . . . .29
Specifications . . . . . . . . . . . . . . . . . . . . .94
Storing
(EASY DIAL) . . . . . . . . . . . . . . . . . . . 35
(One-Touch Dial) . . . . . . . . . . . . . . . .33
T
TAD/FAX mode . . . . . . . . . . . . . . . . . . . .49
TAD/FAX ring count . . . . . . . . . . . . . . . .77
TEL/FAX delayed ring count . . . . . . . . . .57
TEL/FAX mode . . . . . . . . . . . . . . . . . 48, 54
TEL mode . . . . . . . . . . . . . . . . . . . . .48, 50
Toll saver . . . . . . . . . . . . . . . . . . . . . . . .77
TONE dialling . . . . . . . . . . . . . . . . . .23, 32
Tone (Connecting) . . . . . . . . . . . . . . . . . .47
Transmission
(EASY DIAL) . . . . . . . . . . . . . . . . . . .41
(Manually) . . . . . . . . . . . . . . . . . . .8, 39
(One-Touch Dial) . . . . . . . . . . . . . . . .40
(Overseas) . . . . . . . . . . . . . . . . . . . . .47
Transmittable document . . . . . . . . . . . . .42
Two way recording . . . . . . . . . . . . . . . . .68
V
Voice call
(Answering) . . . . .
(EASY DIAL) . . . .
(Making) . . . . . . . .
(One-Touch Dial) .
Voice contact . . . . . .
Voice time/day stamp
Volume . . . . . . . . . . .
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.31
.37
.30
.34
.38
.66
.29
General Information
Q
S
103
73/23/EEC
89/336/EEC
92/31/EEC
93/68/EEC
Panasonic Business Systems U.K.
Panasonic House, Willoughby Road, Bracknell,
Berkshire, RG12 8FP
Printed in the United Kingdom
PFQX1277ZA
WU0599WN0
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