Brother Fax Machine 740M User manual
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Ha sn | о a ue Sueco E 8 E un e Hi ly Nue ee Te fi i Hi © She or Fon | | я о а e Mosca a Y i TT iE Hi == о E EAT e . a ue es Ma rei ne EE E HE e ste e pe Nu. i se A cae a EER des fet peo NETA a ve E | fled ne re Нот М EP uu Hi ene Не fl = se ERE = Si to testear so E: EE i i NU E e ME a a i Li So ля ; Gn Li eo Ae © Ha i IMPORTANT NOTICE — INCLUDES A Starter Roll OF OUR NEW MERMA — PLUSPAPER ALSO USES STANDARD FAX PAPER This is to remind you that your new Fax unit includes a starter roll of our new Therma PLUS Fax paper. * feels like plain paper * reduces print fading (under normal filing conditions) * easy to write on * you can even use a highlighter Remember, it is your choice to either use Therma PLUS paper (Brother reorder £6890 or £6840) or to use standard Fax paper (Brother reorder 6865). How to Use This Owner’s Manual Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner's manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed. Structure of the Manual E Chapters 1-4 | How to set up the fax machine and what you need to know before you use it. E Chapters 5-7 Basic operations, how to send and receive faxes. E Chapters 8-11 Advanced operations, Finding Information in the Owner's Manual * Use the table of contents. This side of the manual is coded so you can find topics easily. * Tf there is a key on the fax machine you are not familiar with, refer to chapter 2. * To find out information about a function, refer to the “Function Selection Chart” in chapter 3. * If vou have trouble, refer to chapter 12 on how to troubleshoot. Use the chapter 14 index. Test Sheet Procedure Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission. This will verify that your fax machine is properly installed. When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System. Be sure to set up your “Station ID”. (See page 4-3.) FAX NO. : 1-908-469-4547 (Fax Transmission Only) TEL NO. : 1-800-284-4F AX (Voice Phone Only) CONTENTS “+ SETUP & PREPARATION BEFORE USE, 1-1 + + "ye + + Choosing a Suitable Place to Put Your Fax Machine , 1-1 The Good Places... , 1-1 And the Bad Places... , 1-1 Packing List, 1-2 Setting up Your Fax Machine , 1-2 FE.Y.l. Jacks, 1-4 F.Y.1. Multi Line Connections (PBXs) , 1-4 F.Y I. Connecting to a Private Branch Exchange , 1-4 THE CONTROL PANEL KEYS , 2-1 TELEPHONE AREA , 2-2 ONE-TOUCH AREA , 2-3 FUNCTION AREA , 2-4 USER SETTING AREA , 2-5 MESSAGE CENTER AREA , 2-5 HOW TO USE ON SCREEN PROGRAMMING (OSP) , 3-1 What Is On-Screen Programming , 3-1 Function Selection Chart , 3-1 Using the Function Mode to Access OSP , 3-4 Alternating Displays for OSP | 3-5 How to Enter Text in the Function Mode , 3-5 How to Enter Special Characters, Symbols and Punctuation Marks in the Function Mode , 3-6 TELEPHONE FUNCTION SETTINGS , 4-1 Setting the Dialing Mode (Tone/Pulse) , 4-1 Setting the Beeper Sound Level , 4-1 Setting the Date and Time , 4-2 Setting the Station ID , 4-3 Storing One-Tonch Thal Numbers | 4-4 F.Y.L Types of Numbers , 4-5 F.Y I. Chain Dialing , 4-5 Storing Speed-Dial Numbers , 4-6 F.Y.I. When You Wish to Change to the Store One-Touch and Speed Dial Numbers (During Step 4 on Page 4-4, 6, 8) , 4-7 F.Y 1. Memory Storage , 4-7 Setting Up Number Groups , 4-8 USING THE UNIT AS A TELEPHONE , 5-1 Manual Dialing , 5-1 One-Touch Dialing , 5-1 Speed Dialing , 5-1 F.Y I Using Keys with the Telephone , 5-1 F.Y I. On Hook Dialing , 5-1 Telephone Index , 5-2 * SENDING FAXES, 6-1 A) BASIC FAX TRANSMISSIONS , 6-1 The Size of Your Documents , 6-1 How to Set the Document , 6-1 The Auto Document Feeder (ADF) , 6-2 Getting Ready to Send Faxes , 6-2 Resolution , 6-2 Contrast , 6-3 Sending a Fax Automatically , 6-3 Sending a Fax Manually , 6-4 E.Y I. Dialing a Number , 6-4 F.Y I. Talking to the Other Party When Sending a Fax , 6-4 Automatic and Manual Ke-dialing , 6-5 Setting the Auto Re-dial , 6-5 F.Y.I. Possible Settings When You Send a Fax Manually , 6-5 F.Y.L Printing Page Headers , 6-5 B) ADVANCED FAX TRANSMISSIONS , 6-6 | Sending a Fax by Using Super Quick-Scan (Memory Transmission) , 6-6 F.Y.I. If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Super Quick-Scan , 6-6 Delayed Transmission , 6-7 Setting the Daily Timer (for Delayed Transmissions) , 6-7 Broadcasting , 6-8 Getting Familiar with the Broadcasting Function , 6-8 Sending by Multi- Transmission (Using Quick-Scan) , 6-9 Interrupting the Timer and Polled Job , 6-10 Canceling the Job , 6-11 C) FAX TRANSMISSION OPTIONS, 6-12 Setting the Overseas Mode , 6-12 Setting Your Fax Machine tor Multiple Resolution Transmission , 6-13 F.Y.I. About Resolutions... , 6-13 Gray Scale , 6-14 Sending a Fax with a Cover Page , 6-14 F.Y.I. The Comments Section on the Cover Page , 6-15 Setting Cover Page ON/OFF , 6-16 F.Y.I. Sending an Automatic Cover Page , 6-16 Customizing Your Cover Page Comment , 6-17 Sending a Fax with Call Reservation , 6-17 F.Y I. Using the Call Reservation Function , 6-18 ECM (Error Correction Mode) Feature , 6-19 Error Re-Transmission , 6-19 -* RECEIVING FAXES AND OTHER CALLS, 7-1 Selecting an Answer Mode , 7-1 Manual Reception (MANUAL mode) , 7-2 Automatic Fax Reception (AUTO mode) , 7-2 Setting the Ring Delay , 7-2 The F/T Switch (F/T Mode) , 7-3 Setting the F/T Ring Time , 7-3 Recording a F/T Outgoing Message (OGM) (Only for FAX-780MC) , 7-4 Remote Activation , 7-5 Connecting an External or Extension Telephone to the Unit , 7-5 Using Remote Codes , 7-5 F.Y 1. Limitation of Using External (or Extension) Phones , 7-6 Registering Remote Codes , 7-6 The TAD Mode (Only for FAX-740M) , 7-7 Connecting an External TAD to the Unit , 7-7 Smoothing , 7-9 Speaker Volume , 7-9 Ring Volume , 7-10 F.Y.I. Reception into Memory , 7-10 + MESSAGE CENTER SETTINGS (ONLY FOR FAX-780MC) , 8-1 A) BASIC SETUP, 8-1 What Is the Message Center? , 8-1 How to Set Memory Usage , 8-1 Types of Memory Usage (Overview) , 8-2 Recording a MSG CTR Outgoing Message (OGM) , 8-5 Activating the Message Center , 8-6 How Do I Know Messages Have Been Received? , 8-6 E.Y.I. What Happens When the Memory Is Full... , 8-6 B) TAD SETTINGS AND OPTIONS , 8-7 Playing Back Your Outgoing Message (OGM) , 8-7 Erasing Your Outgoing Message (OGM) , 8-7 Recording Memo , 8-8 Two-way Recording , 8-8 Setting the Maximum Time for Incoming Messages (ICM MAX. TIME), 8-8 Playing Incoming Message(ICM) and Recorded Memo , 8 9 Erasing Incoming Messages (ICM) and Recorded Memo , 8-9 One by One Erasing , 8-9 All in one erasing , 8-10 Setting the Tol Saver , 8-10 Playing OGM ON/OFF Setting , 8-11 C) FAX MEMORY RECEPTION SETTINGS AND OPTIONS , 8-12 Back-up Priutiny Option , 8-12 Printing a Fax Message , 8-12 F.Y.I Erasing and Printing Messages , 8-13 Paging/Fax Forwarding , 8-13 | Setting the Paging and Registering Paging Number , 8-14 Setting the Fax Forwarding and Redistering Fax Forwarding Number , 8-16 F.Y.I. Memory Back-up of message center memory , 8-16 | D) REMOTE CONTROL ACCESS , 8-17 What Is Remote Control Access? , 8-17 Setting the Remote Control Code , 8-17 How to do remote control , 8-18 Remote Retrieval , 8-18 FE. Y.I. When to Press the Remote Control Code , 8-18 Remote Controi Commands , 8-19 How to Receive the Memory Used T ist Remotely , 8-20 How to Retrieve the FAX Message Remotely , 8-20 * HOW TO USE COPY FUNCTIONS , 9-1 Making a Single Copy , 9-1 Making Multiple Copies , 9-2 F.Y.L What To Do When You Get a “MEMORY FULL” Message while Making Copies , 9-2 “+ POLLING, 10-1 E.Y 1. What Is Polling? , 10-1 E.Y.I. How Does It Work? , 10-1 F.Y.I. When to Use Polling? , 10-1 Polling Another Fax Machine , 10-2 Setting up for Polled Waiting , 10-2 Secure Polling , 10-3 Polling Another Fax Machine with Secure Code , 10-3 Setting up for Polled Waiting with Secure Polling , 10-4 Delayed Polling , 10-4 Setting up for Polled Wating with Quick-Scan , 10-4 * PRINTING OUT REPORTS AND LISTS, 11-1 Printing the ALL DIAL List, 11-2 Activity Report Interval , 11-3 Transmission Verification (Xmit) Report , 11-4 o» REGULAR MAINTENANCE AND TROUBLESHOOTING , 12-1 Regular Maintenance , 12-1 Paper Jams , 12-2 Fixing a Document Jam , 12-2 Fixing a Cutter Jam or Printer Jam , 12-2 Troubleshooting , 12-3 Error Messages , 12-3 Other Problems , 12-4 + IMPORTANT INFORMATION , 13-1 Standard Telephone and FCC Notices (Only applies 10 120Y model) , 13-1 Important Safety Instructions , 13-3 “* INDEX, 14-1 < SPECIFICATIONS, 15-1 FY.L +++" For Your Information I. SETUP & PREPARATION BEFORE USE Choosing a Suitable Place to Put Your Fax Machine Use the following list as a guide to find a suitable place for your fax machine. The Good Places... Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate it near a telephone jack and a standard, grounded power outlet. And the Bad Places... Avoid setting it up in a high-traffic area. Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators. Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit's memory. Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. Packing List Please check to see Lhat you have the following items: Telephone line cord x Telephone handset Handset curled cord Document wire extension Receive wire extension Y One-Touch \ : dial label One roli of LH Brother Therma PLUS recording paper One-Touch dial label cover (Starter roll) Owner's manual Setting up Your Fax Machine Follow these steps to set up your fax machine: 1. Load the recording paper. 1) Push the release button to open the top cover. 2) Take the roll of recording paper out of the wrapper. If you are replacing a roll, you need toremove any remain- ing paper still in the ma- chine. 3) Insert the recording paper into the paper bin, with the paper coming off the top of the roll. 4) Insert the edge of the paper into the slot which reads “PASS THE RECORDING PAPER UNDER THIS GUIDE.” and pull the pa- per out about 10 cm (4 inches) from the back side. Adjust the recording paper so that it is between the marks. 5) Closethetopcoverand press firmly until you can hear the latches “click.” Top cover Release button ate Top cover Install Correct Incorrect Recording paper PASS THE RE CORDING PAPER ¡UNDER THIS GUIDE. 2. Connect the handset. 3. Connect the power cord. When you connect the power, your fax machine will automatically cut the fax paper, and the display will read: “01/01/1994 00:00”. NOTICE 1. This fax machine must be grounded using a 3-prong plug. 2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on before you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord. 4. Connect the telephone line. < — | 7 de Handset curled cord ‘ JA pe E Telephone line cord 5. Attach the wire extensions and One-touch dial label. One-Touch dial label cover > Document wire extension One-Touch > dial label Receive wire extension Jacks If you have the older 4-prong telephone wall jack, you must use a modular 4-prong adapter (USOC RJA1X). Plug the adapter into the wall jack and then plug the telephone line cord into the adapter, as shown in the illustration below. Multi Line Connections (PBXs) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest that you contact the company which installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO Answer Mode to receive faxes at any time of the day or night. If the fax machines is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received. But proper connection can not be made. | * Aswithallfax units this machine must be connected to a two wire system, If your line has more than two wires proper connection of the fax machine can not be made. If you have call waiting, ring master, or any other custom calling feature on your telephone line, it may create a problem in operation of your fax unit. Connecting to a Private Branch Exchange The following pointe should be kept in mind if you are installing the machine to work with a private branch exchange (PBX). 1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX. 2) If all incoming calls will be answered by a switchboard operator, it is recom- mended that the Answer Mode be set to be MANUAL. (See page 7-2.) All incoming calls should initially be regarded as telephone calls. 3) The unit may be used with either the pulse or tone dialing telephone types. В 2. THE CONTROL PANEL KEYS FAX-740M O Telephone Area O User Setting Area | A Г fa FINE 0 AUTO ANS \ PHOTO TAD | D SFINE O Pr © CovERmGE | CO — {> Bom er |= ен kn m A Ne?) Ÿ A @ Function Area ® One-Touch Area FAX-780MC @ Telephone Area O User Setting Area O Message Center Area oo na AZ. | || | тар остов РАХ Ko FINE O0 AUTO ANS \ | | - com [PHOTO — [-MSG CTA | RECORD erase ›)! DO S.ANE O F/T O COVERPAGE | | brother inteiliFax 780 \ C | A >, J A) _/ ® Function Area BD One-Touch Area O TELEPHONE AREA 1. Liquid Crystal Display 6. Number Keys The LUD displays messages that \ These twelve keys are used will help you set up and operate \ to dial phone and fax your fax machine. (On-Screen \ numbers (see page 5-1), Programming) (See page 3-1.) \ and can also be used as an \ alphanumerickeyboard for \ entering information into \ the fax machine {see page 2. HOOK \ 3 This key lets you dial telephone and fax numbers without Lifting the handset. (See page 5-1.) 3. HOLD You can use this key to put a call on hold. (See page 5-1.) brother IntelliFAX/ 780 (a 4. REDIALIPAUSE 8, DO ©! HOLD | © MNO ; This key re-dials the last number OO (5) ©, st called. (See page 6-5.) This key 18 8 a PRS WX, also used to insert a pause in © © autodial numbers. (See page 4-5, À on ND HONORE citée cmt RSIS 5. SPEED DIAL This key lets you access previ- ously stored speed dial phone numbers with a two digit number. (See page 4-6, 5-1.) ®@ ONE-TOUCH AREA 7. One-Touch Dial Keys These ten keys give you in- stant access to previously stored phone numbers, (See page 4-4, 5-1.) 8. — (Left Arrow)* This key moves the LCD cur- sor to the left. It also allows you to back up one step when vou are in funetion mode (see page 3-4) or Telephone Index. 9. SHIFT This key is used to access the “11” through “20” One- Touch keys. {See page 4-4.) 10. SET* This key is used for storing a function setting into the fax machine. (See page 3-4.) 11. CLEAR* This key deletes entered data or backs up one step in a fune- tion mode procedure. {See page 3-4.) 13. COPY Use this key to indicate your fax machine to make a copy. (See page 9-1.) 14. STOP This key stops a fax, cancels an operation, or exits from function mode. (See page 3-4.) TREAT MM] Ec ORR SRT ИО | / / 15. START Use this key to startan opera- tion, such as sending a fax. (See page 6-3.) 12. —> (Right Arrow)* This key moves the LCD cursor to the right, and it also lets you advance one step when you are in a function mode (see page 3-4) or Telephone Index. * The Left and Right Arrow keys, SET and CLEAR keys are also shared with one-touch keys. O FUNCTION AREA 16. TEL-INDEX | This key allows you to alpha- | betically look up numbers stored inthe dialing memory. (See page 5-2.) | 17. CALL — This key is used to activate a | call reservation andcall back message. (See page 6-17.) 18. POLLING | | This key accesses the polling feature, (See page 10-1.) 19. QUICKSCAN | This key enables you to scan in your originals at three times the normal speed, by storing them into memory before actual transmis- sion. (See page 6-6.) When it is pressed to- gether with SHIFT, Multi TX is available. (See page 6-9.) 21. FUNCTION This key accesses the function and programming mode (OSP), where you can alter various \ settings. (See page 3-1.) 20. TIMER/INT This key is used to set a de- layed transmission time. (See page 6-7.} It is also used to temporarily interrupt the timer job. (See page 6-10.) — —— @USERSETTINGAREA — O MESSAGE CENTER AREA 22. Resolution 23. Answer Mode This key is used to set the resolution requirements when sending a fax. (See page 6-2.) This key is used to specify how | the fax machine should handle incoming calls. (See page 7-1.) | 28. TAD and FAX | 24. COVERPAGE Indicator Lights™* | These lights are used to check whether / the voice or document messages are stored | This key is used to send an \ and the memory status. (See page 8-6.) automatic Cover Page as the | + | first page of a fax transmis- sion. (See page 6-14.) | AUTO ANS MSG CTR= FIT dl COVERPAGE 25. RECORD** | Use this key to record a outgo- | ing voice message into your fax | machine. (See page 8-5, 8.) \ | 27. PLAY** 26. ERASE" | \ This key erases voice or fax messages stored in your fax machine. (See page 8-7, 9.) Use this key to listen to incomming voice messages stored in your fax 3. HOW TO USE ON SCREEN PROGRAMMING (OSP) What Is On-Screen Programming Since your fax programming is done on our LCD display, we created step by step On-Screen prompt messages to help you program your fax. All you need to do is follow the prompt instructions as it guides you through the function menu selections and programming options and settings. If you have a basic understanding of the options and settings that are found in the programming function, you could perform most of the programming settings without the owner's manual. To help you understand what function selections, options, and settings are found in your fax program, we have the following Function Selection Chart. Read through this Chart to gain a basic understanding of what your new fax model can do, and then the next section will begin instructing you How to Use On-Screen Programming. Function Selection Chart Level one function Level two | function Explanation of Options Factory setting Page 1. TEMP. SETTINGS 1. CONTRAST There are three types of contrast settings, Usually the AUTO setting is acceptable. But if you want to send an especially light or dark document, please change the setting. AUTO: Default setting is AUTO. Contrast setting always reverts to AUTO after one trans- mission. S, LIGHT: To send very light documents. S. DARK: To send very dark documents. AUTO 6-3 2. RESOLUTION | If you need to send a set of originals at various | resolutions, this function will allow you to send your required resolution by page. (Ifall documents are the same resolution, use the Resolution key. See page 2-5 422. STANDARD/FINE/S. FINE/PHOTO STAN- DARD 6-13 3. OVERSEAS MODE If you have trouble when sending overseas you may want to use, you may want to use set the OVERSEAS MODE to ON. ON/OFF OFF - 2. CANCEL JOB — If you wish to cancel ajob that hasbeen set with the timer, a polled job etc., use this function. 6-11 3. PRINT REPORTS You can print several different lists and reports, which are available under function item 3. PRINT REPORTS. 11-1 4. SET AUTO DIAL 1. ONE-TOUCH DIAL If you register names and numbers to One-Touch keys, you can dial a number automatically just by pressing a One-Touch key. (20 locations & 20 digits) 4-4 2. SPEED-DIAL If you register names and numbers as Speed-Dial numbers, you can dial a number automatically just by pressing SPEED DIAL and a two-digit number, (40 locations & 20 digits) 4-6 Level one Level two | . Factor function function Explanation of Options settin J Page 4. SET AUTO | 3. SETUP This is used for setting up a group number used for DIAL GROUPS broadcasting. — | 48 Smoothing enhances the appearance of incoming faxes. 1. SMOOTHING If you set SMOOTHING to ON, you can receive ON 7-9 messages wilh smoolhing, ON/OFF You can adjust the volume of the beeper with this 2. BEEPER function. | LOW 4-1 OFF/LOW/HIGH 5. USER If you set COVERPAGE to ON, vou can send your OPTIONS documents with a Cover Page generated by your 3. COVERPAGE machine. When the COVERPAGE setting is ON, | OFF 6-16 you can select a Cover Page comment. ON/OFF | You can select a GRAY SCALE level. 4, GRAY SCALE 16/32 level 32 6-14 If you set ERROR RE-TRANSMISSION to ON, 5. ERROR RE-TX the machine automatically re-sends the page once OFF 6-19 ' an error occurs. ON/OFF There are two different dial types and you must 1. TONE/PULSE select the type of signal suitable for your tel- TONE 4-1 ; ephone. TONE/PULSE The number of rings that will occur before F/T or 2. RING DELAY AUTO Answer Mode selections are activated. 2 7-2 0/1/2/3/4 rings Tf you set AUTO REDIAL to ON, your machine will 6. TEL automatically re-dial the last number called in the ; OPTIONS 3. AUTO REDIAL | event the number was busy or the call failed for ON 6-5 some other reason. ON/OFF 4, SPEAKER You can set the speaker volume. VOLUME OFF/LOW/HIGH LOW 7-9 F/T RING TIME sets the time for simulated ring- 5. F TRING TIME | ing in F/T mode. 20 7-3 10/20/30/60 seconds 6. RING VOLUME | The settings are OFF/LOW/HIGH HIGH | 7-10 If you enter the date and time in 24-hour format, Ш SYSTEM 1. DATE/TIME the LCD will display the date and time and will oe 4-2 also be printed on outgoing faxes. - Level one function Level two function Explanation of Options Factory setting Page 7. SETUP SYSTEM 2. DAILY TIMER 3. INTERVAL If you frequently have delayed jobs, all for execu- tion at a certain time, you can program that time. Once you register it, you do not need to enter that time, just press TIMER/INT. 00:00 6-7 You can select the interval at which the activity reportis printed out. 6/12/24 hours, 2/4/7 days, OFF 4, STATION ID OFF 11-3 You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page. 4-3 5. REMOTE CODE 6. SET COVERPAGE If you enter REMOTE CODE, you can activate or deactivate the fax machine from a remote telephone. ON/OFF _ ON 51 (ACT.) #51 (DEACT.) 7-6 You can register your own two programmable | comments on the Cover Page. 6-17 8. SETUP MSG CTR (only for FAX- 780MC) 1. MEMORY USAGE You can select memory usage of the machine in MESSAGE CENTER mode. TAD ONLY/FAX ONLY/COMBO TAD ONLY 8-1-4 2. BACKUP PRINT You can set the machine print a back-up copy of faxes that are received into the Message Center memory. ON/OFF ON 8-12 3. FAX FWD/ PAGING You can choose among PAGING, FAX FORWARD- ING or OFF. PAGING ON will enable you to be paged by Message Center when it receives FAX/ TAD. FAX FORWARDING ON enables you to have the Message Center send any stored faxes that are received to another predetermined fax number. OFF 8-13 ~16 4. REMOTE ACCESS 5. ICM MAX. TIME You can change REMOTE ACCESS ID (3 digits) allowing you remotely operate the machine. (Ex- ample: Listening to incoming messages) 159% 8-17 You can select Max. ICM (Incoming Message) recording time, 20/25/30/35/40/45/50/55/60 seconds 30 8-8 6. OGM The machine has two types of OGM (Outgoing Messages) for MSG CTR and FAX/TEL switch. After selecting the message type, you can play, record or erase. 09 «я 7. PRINT FAX 8. PLAYING OGM | You can print incoming faxes that were stored in MSG CTR memory. 8-12 If you set PLAYING OGM to ON, the recorded MSG CTR or F/T OGM is re-played if you change the receiving mode to MSG CTR or F/T, respectively. ON 8-11 9. TOLL SAVER If you set TOLL SAVER to ON, you can check if there is a message received by the ring delay. ON Using the Function Mode to Access OSP You access the function mode by pressing FUNCTION found in the Function Area of your Fax Control Panel. (See page 2-4.) When you enter the function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-1 through 3-3 for these Level One Functions), as seen below. Right arrow or auto scroll sequence Left arrow sequence These function options will appear one after the other on the display. You can then choose one of these options by pressing SET when your desired option appears on the LCD. You can also move through the function menu options at a faster rate by pressing — (right arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want, press SET. You can simply press the Level One Function number associated with each option (again refer to page 3-1 through 3-3). Helpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the wrong menu, and to return to the previous step, press CLEAR. Alternating Displays for OSP When you see alternating displays, the LCD will ALTERNATE ) usually alternate between the currently selected op- tion, and a help message giving brief instructions on how to proceed. The example shows the current speaker volume is high and prompts you to use <— (left arrow) and — (right arrow) to alter the setting, and then to press SET to store it. How to Enter Text in the Function Mode Each number key has two or three letters printed by the side of it. The “1” key and the “#” key and the “*” key have no printed letters because they have special characters. By pressing the appropriate number key the correct number of times, you can get the character you want. When you are making certain settings, such as the Station ID settings, you need to enter text into your fax machine. Key | once | twice three times | four times Ww O E Td CO N OéswvzuOUS п сл © НЯ «о 00 © Е онн оС) W013 Ch WN Let’s say that you want to enter the initials “BR.” Follow the example of next page. 1. Press 2 twice to enter the letter B. 2. Press 7 twice to enter the letter R. 3. Press SET. 1. If you want to enter a blank space, press — (right arrow) twice. 2. Ifyouenteredaletterincorrectly and wanttochangeit, you can use (left arrow) to move the cursor back to where it is. When you reach the letter, you can enter anew one in it’s place You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter. 3. If you enter a character which is assigned in the same number, press — (right arrow) to move the cursor to the right. J x How to Enter Special Characters, Symbols and Punctuation Marks in the Function Mode 1 Кеу ---------------- AEOUACEE1 Ж Кеу --------------- (space) "#$%& (Ok +,-./ # Кеу ---------------- ;<=>?@[]4_ The “1” key contains all the aucented characters. The “*” and Lhe “4” key are used for punctuation marks and symbols. Let's say that you want to enter the symbol “€”. Follow the example below. 1. Press * to show a list of characters. 2. Press X, Ж, Ж, >*E, *, * (6 times). 3. Press — (right arrow). 4. TELEPHONE FUNCTION SETTINGS There are some settings, such as the date and time, vou should make to your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing FUNCTION on the control panel. This ac- tivates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode. Setting the Dialing Mode (Tone/Pulse) Your fax machine supports both tone (or multi-frequency} and pulse (or rotary) dialing. It is initially set to TONE, so you do not need to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below: 1. Press FUNCTION. You will see scrolling options on the dis- play. You can choose one. 2. Press 6. 3. Press 1. Áfter two seconds you will he autnmati- cally prompted to select pulse or tone. 4. Press + (left arrow) or — (right arrow) to find the dialing mode that matches your telephone line. Example: PULSE. 5, Press SET. 6. Press STOP to return to date and time. Setting the Beeper Sound Level If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax. The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH. 1. Press FUNCTION. 2. Press 5. 3. Press 2. 4. Press <— (left arrow) or — (right arrow) until you get the setting you want. Example:OFF. 5. Press SET. 6. PressSTOP toreturn to date andtime. Setting the Date and Time Your fax machine show the date and time on the display prints and the date and time on every fax pages you send. You can set the date and time in function mode. 1. Press FUNCTION. 2. Press 7. J. Press 1. 4. Enter the last two digits of the year. Example: 93. 5. Enter two digits for the month. (JAN. = 01, OCT. = 10, etc.) Example: 09. 6. Enter Lwo digils for the day. Example: 12. 7, Enter the time in 24-hour format. Example: 15:25 (3:25 P.M). 8. Wait for two seconds. 9. Press STOP to exit and view the new date and time. Setting the Station ID The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine then prints this information on the electronic Cover Page and every fax page you send. | 1. Press FUNCTION. 2. Press 7. 3. Press 4, You will then be prompted to enter your fax number. 4, Enter your fax number (up to 20 digits). Example: 4155554444. 5. Press SET. You will now be prompted to enter your telephone number. 6. Enter your telephone number (up to 20 digits). If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445. 7. Press SET. | You will be prompted to enter name or company’s name. 8. Enterthenameby using the number keys (up to 20 characters). | Example: BROTHER. Refer to the section “How to Enter Text in the Function Mode” on the page 3-5, 6. 9. Press SET to confirm the entry. 10. Press STOP to return to date and time. Helpful Hinls 1. The telephone number which you stored above is only used for the Call Back Message and the Cover Page features. 2. If you do not enter a fax number, no additional information can be entered. 3. When you enter a space, use — (right arrow). Then it will be registered as a “a n blank space, “_”. The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such massage clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual. In order program this information into your fax machine, you should complete the steps of the previous page. Storing One-Touch Dial Numbers You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial numbers. You can also store names with the numbers so that when you call, you can verify the destination on the display. You can store a maximum of 20 phone numbers as One-Touch numbers (01 to 20). To use 11 to 20 One-Touch number locations, you need to press SHIFT. For example, One-Touch location “117 is accessed by pressing SHIFT + One-Touch “01” simultaneously. Here is how to store a telephone number as a One-Touch dial number: 1. Press FUNCTION. 2. Press 4. 3. Press 1. 4. Press one of the One-Touch keys, you want to use ta stare a number. Example: One-Touch 05. 5. Enter the number (up to 20 digits). Example: 4155551212. 6. Press SET, You then will be prompt to enter the name or company associated with this number. 7. Enter the name by using the number keys (up to 17 characters). Example: NJ OFFICE. (See pages 3-5 and 3-6 for how to enter text.) 8. Press SET. 9. Select the type of number (FAX, TEL, F/T, CHAIN) by using — (left arrow) or — (right arrow) to find the type you want. (See For Your Information of below.) Example: FAX. 10. Press SET, 11. Return to step 4 to enter another number, or press STOP to return to date and time. Helpful Hints If you have to wait for a dial tone when you get access to the outside line, you should use REDIAL/PAUSE. When you press REDIAL/PAUSE, a dash “-” will appear on the display, By storing the numbers with a pause, you can create a delay of 3.5 seconds. Types of Numbers When you store a number as a One-Touch or as a Speed-Dial number, you have a | choice of choosing what type of number it is. There are 4 options: 1. FAX (A fax number). 2. TEL (A telephone number). 3. F/T (Both a fax number and a telephone number). 4. CHAIN (A number, usually an access code, for chain dialing). Chain Dialing Sometimes you may want to choose from among several long-distance carriers when you make a call. This is because rates may vary depending on the time and destination. To take advantage of low rates, vou can register the access code of along- distance carrier as a One-Touch or a Speed-Dial number for chain dialing. To do this, you store the access code as you would a regular number and register it as a “chain” number. (See the step 9 of this page.) Then, when you want to make a call, you use this number in combination with the regular number, which also may be a One- Touch or a Speed-Dial number. You can start a chain dialing call by pressing a One-Touch key or SPEED DIAL and the two digit that has an access code. Next you press another One-Touch key or SPEED DIAL and the two digit which has the regular phone number, and then press START to begin calling. Storing Speed-Dial Numbers When you store a phone or fax number as a Speed-Dial number, you need to enter a two digit number, from 01 to 40 using the number keys. For example, you cannot enter “5”. You need to enter “0”, “5”. You can store as many as 40 numbers as Speed-Dial numbers. 1. Press FUNCTION. 2. Press 4, 3. Press 2. 4. Use the number keys to enter two digit number. Example: 05. 5. Enter the number (up to 20 digits). Example: 5555151. 6. Press SET. You then will be prompted to enter the name or company associated with this number. 7. Use the number keys to enter a name (up to 15 characters). Example: MANCHESTER. (See pages 3-5 and 3-6 for how to enter text.) 8. Press SET. 9. Select the type of number (FAX, TEL, F/T, CHAIN) by using <— (left arrow) or — (right arrow) to display the type you want. Example: TEL. 10. Press SET. 11.You are ready to enter another Speed-Dial number, or press STOP to return to date and time. Helpful Hints 1. Print out the All Dial List to make sure you have stored the correct numbers. (See page 11-2.) This list will contain the type of number: FAX, TEL, F/T, or CHAIN, 2. Even if there should be a loss of electrical power to your fax machine, the telephone and fax numbers you have stored will not be lost. When You Wish to Change to the Store One-Touch and Speed Dial Numbers (During Step 4 on Page 4-4, 6, 8) When you press the One-Touch key or Speed-Dial number, ifitis already in use, you will be asked if you wish to change it or exit and select a different One-Touch or Speed-Dial number. This display does not appearif the One-Touch key or Speed-Dial you chose is not assigned. 1. Press 1 to assign a new number to the One-Touch key or Speed-Dial, or press 2 to | choose a different One-Touch key or Speed-Dial. 2. Ifyou are replacing an existing number with a new one, the old number and name will appear in the display. Press CLEAR to erase the old number and name. Then, enter the new number and name and press SET to store the entry. Memory Storage Your fax machine is equipped with an internal battery that will keep it working for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. All other settings in the USERS OPTIONS and SETUP SYSTEM functions are stored permanently and will be retained cven in the cvent of a power failure, Ne 7 Helpful Hints If your fax machine is connected to a PBX, you may need to insert an additional | number before each fax or telephone number to get access to the outside line. Setting Up Number Groups You can have at most 6 groups of number which, can assign one of the One-Touch dialing keys as a group number. For each number group, you can assign up to 59 numbers {consisting of One- Touch numbers or Speed-Dial numbers), and each number group can have a name up to 17 characters long. You can use number groups for broadcasting. 1. Press FUNCTION. 2. Press 4. 3. Press 3. 4. Press one of the One-Touch keys to be the stored group number. Example: select “One-Touch 01” as a group. 5. After two seconds enter the group number by using the number keys. Example: 1. | 6. Enter the One-Touch or Speed-Dial numbers in this group. Example: 402, 405, *02. (Note, use the # key and number keys for Speed-Dial numbers, and the À key and number keys for One-Touch numbers.) 7. Press SET. 8. Enter the group's name. Example: ALL BROTHER. 9, Press SET. 10. Press STOP to return to date and time. Helpful Hints 1. If your fax machine is connected to a PBX, you may need to insert an additional number before each fax or telephone number to get access to the outside line. 2. You can print out a list of all One-Touch numbers and Speed-Dial numbers. Group number will be listed under One-Touch numbers. (See page 11-2.) 5. USING THE UNIT AS A TELEPHONE Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing. Manual Dialing 1. Pick up the handset, or press HOOK. 2. When you hear the dial tone, you can begin dialing by pressing the number keys. 3. If you used HOOK, pick up the handset when the call is answered. One-Touch Dialing 1. Pick up the handset, or press HOOK. 2. When you hear the dial tone, press the desired One-Touch key. 3. If you used HOOK, pick up the handset when the call is answered. If you try to use a One-Touch number that has not been registered, you will hear a warning sound and the display will carry a message reading “NOT REGISTERED”. The display will return to normal after 2 seconds. Speed Dialing 1. Pick up the handset or press HOOK. 2. When you hear the dial tone, press SPEED DIAL and then the two digit Speed-Dial number. 3. If you used HOOK, pick up the handset when the call is answered. Using Keys with the Telephone - Use REDIAL / PAUSE for putting a pause between numbers. - Use HOLD to put a call on hold. You can put down the handset without disconnecting the call | - Use # to switch the dialing type to “tone” from “pulse”. This keyis also used for push- button services, such as those offered by banks, credit card companies, or paging services. On Hook Dialing When you make a call using HOOK, you can listen to the other end of the line, but they can't hear you unless you pick up the handset. Also, if you press HOOK a second time, the call will be disconnected. Telephone Index Once you have registered a name and number as a One-Touch number or as a Speed-Dial number, you can alphabetically find where things are with the Telephone Index. You can also dial a number directly from the Telephone Index. 1. Press TEL-INDEX. à. Press + (left arrow) or —» (right arrow) or use the number keys to input the first character of the stored name, to find the name. 3. Pick up the handset, or press HOOK. 4. Press START to begin dialing. Return the handset to its cradle or press HOOK to cancel the call. 6. SENDING FAXES A) BASIC FAX TRANSMISSIONS The Size of Your Documents 216mm (8.5") ea «216mm @E5) k— = mm 208mm (8.2") a 4 o | | | — | Minimum | | 100mm — 5 (3.9') 5 5 E e Pid E E Е e Fy i 900mm и < = Maximum | (35.4%) pe и > = 5 = = ye scanned E, E „” (printed) £ E A“ area ЗЕ > SE À jaf A The size of the documents you want to send by fax should not be larger {or smaller) than what your fax machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and 8.5 inches) wide and between 100 and 900 mm (3.9 and 35.4 inches) long. The maximum width of the scanned area is 208 mm (8.2 inch). How to Set the Document To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should go in first, or the fax will be received up side down. To prevent the document from skewing at it is fed, adjust the paper guides to fit the width of the document. A = About the Documents You Send... “| dou Do not use documents that are curled, wrinkled, folded, ripped, or that contain staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric. folded staples od, curled - fabric wrinkled ripped paper clip The Auto Document Feeder (ADF) The Auto Document Feeder (ADF) automatically feeds documents (up to 15 pages) into the fax machine, one at a time. The thickness and weight of the documents should fall into the following categories: Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10% to 4.7 x 10? inches). For multiple sheets: 0.07 to 0.10 mm (2.8 x 10* to 3.9 x 10* inches). Weight: For one sheet: 52 to 85 g/m? (0.07 x 10% to 0.121 x 107 Ibs/inch?). For multiple sheets: 52 to 80 g/m* (0.07 x 10? to 0.114 x 10* lbs/inch”). As a reference, please note that the paper on which this is printed has the following thickness and weight: Thickness: 0.10 mm Weight: 80 g/m? Before inserting documents into the document feeder, make sure the documents are not stuck to each other, and fan the sheets of paper before you put them in. Make sure you always put the documents in face down. Getting Ready to Send Faxes Resolution You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press START or COPY. You can choose a setting by pressing the Resolution key. ( [] means light off. \ “ means light on.) STANDARD Ll] FINE The STANDARD resolution can be used for most typewritten |- PHOTO text. When the STANDARD setting is on, both lights are off. LI SAINE Transmission speed is normal. FINE FINE The FINE resolution is an ideal setting to use if you want to send — PHOTO documents that have small print. When the FINE setting is on, Li SFINE the FINE light will be lit. | 1 Transmission speed is slower than STANDARD. SUPERFINE [J FINE The SUPERFINE resolution is a good setting to use for documents — PHOTO with very small print or artwork, When the SUPERFINE setting -— JM SPINE is on, the S. FINE light will be lit. Transmission speed is slower than FINE. PHOTO |” Fine The PHOTO resolution is ideal for sending documents that have |- PHOTO varying shades of gray, such as photographs. The PHOTO setting ME _S.FINE is on when both lights are lit. Transmission speed is slower than FINE. To set resolution par page, refer to Multiple Resolution Transmission on page 6-13. Contrast The fax machine has automatic contrast control, but if you need to send a document that is very light or very dark, you may want to sel the contrast yourself. Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document. 1. Insert the documents face down ‘ into the feeder. C 2. Press FUNCTION. 3. Press 1. 4. Press 1. The display will alternate messages. 5. Use <- (left arrow) or — (right arrow) to select one of the settings, AUTO, S.LIGHT, or S. DARK. Example: S.LIGHT. 6. Press SET. 7. Press STOP to exit. Then start fax sending operation (page 6-3) or copy (page 9-1). Sending a Fax Automatically 1. Insert the documents face down C into the feeder. 2. Enter a fax number. ~ Example: One-Touch dialing. 3. Press START. Sending a Fax Manually 1. Insert the documents face down into the feeder. à. Pickup the handset or press HOOK and listen for the dial tone. 3. Dial the fax number. You can use manual dialing, One-Touch dialing, Speed-Dialing, or Tel-Index. 4. When you hear a fax tone, press START. Your fax machine will begin sending the documents. 5. Return the handset to its cradle, if you did not use HOOK. Dialing a Number There are several ways to dial a number. When you dial, you can check the display to see who you are calling. Choose one of the following dialing methods: 1) Manual Dialing Dial the fax number by pressing the number keys, then press START. 2) One-Touch Dialing Press one of the One-Touch keys. (The numbers must be stored beforehand. See page 4-4.) Then press START. 3) Speed-Dialing Press SPEED DIAL, then use the number keys to enter a two-digit code. For example, press “0”, “5” for 05. (The numbers must be stored beforehand. See page 4-6.) Then press START. 4) Telephone Index = You can use the Tel-Index to make telephone or fax calls. (See page 5-2.) Talking to the Other Party When Sending a Fax When you are sending a fax manually and you hear recipient’s voice instead of fax tones, you can use the handset to have a conversation. When or if you want to then send a fax, ask the person on the other line to press START on his/her fax machine and when you hear fax tones you ean press START to begin sending your fax. Automatic and Manual Re-dialing If a number you have dialed is busy or your call did not go through for some other reason, you can re-dial that number. There are two ways for re-dialing, “automatic” and “manual”. Automatic re- dialing can only be used for faxes that were sent using automatic transmission — not for telephone calls. The factory setting is “auto re-dial on”, but you can change it to “auto re-dial off”, ifneeded. [f+the re-dial function is set on “auto re-dial on”, it will automatically re-dial the number 3 times at 5 minute intervals before giving up. Whether the setting is on or off, the fax machine will re-dial the last dialed number when you press REDIAL/PAUSE (manual re-dialing). Setting the Auto Re-dial . Press FUNCTION. . Press 6. . Press 3. . Use <— (left arrow) or -+ (right Е arrow) to turn the auto re-dial C : function ON or OFF. Example: OFF, 5. Press SET. 6. Press STOP to exit. 5 203 ND >= Possible Settings When You Send a Fax Manually * Resolution (See page 6-2, 6-13.) * Contrast (See page 6-3.) * Cover Page (See page 6-14.) * Overseas Mode (See page 6-12.) * Call Reservation (See page 6-17.) Printing Page Headers Your fax machine can print a page header on top of every document you send. It is printed on the receiving party's fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you need to register your Station ID beforehand for that information to be available. Transmission Date and Time Station ID Page Number | | | 09/12/1993 15:25 4155554444 ROTHER PAGE O1 | B) ADVANCED FAX TRANSMISSIONS Sending a Fax by Using Super Quick-Scan (Memory Transmission) If you are faxing a set of documents that are confidential in nature or you just need your original documents right away, you don't have to stand at the machine and wait for the transmission of each page to be completed. You can use Super Quick-Scan (or memory transmission) in order to get your original documents quickly before transmission. 1. Insert the documents into the и feeder. C 2. Press QUICKSCAN. The display indicates how much memory @ is available. 3. Enter the fax number. 4. Press START to begin scanning the documents into memory, Once completed,the fax machine will dial the destination. Helpful Hints (Only for FAX-780MC) You can not use Super Quick-Scan when you select TAD ONLY mode in the Message Center mode. (See page 8-1.) If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Super Quick-Scan If the memory becomes full when scanning page one, the display showes “PRESS STOP KEY”, then press STOP to abort the job. If the memory becomes full on page 2 or more of a multi-page document, you will be prompted to press START to send the portion already scanned, or STOP to abort the job. Delayed Transmission You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine will also produce a report the “Delayed Sending Report”, after the fax is sent. You can set up to three different documents for delayed transmission. 1. Insert the documents into the feeder. 2. Press QUICKSCAN if you use memory transmission, or not you can send your fax normally. 3. Press TIMER/INT. 4. Enter the time in 24-hour format using the number keys. Example: 19:45 (7:45 P.M.). 5. Enter the fax number. 6. Press START. Helpful Hints (Only for Fax-780MC) You can not use the delayed transmission with Quick- Scan when you select TAD ONLY in the Message Center mode. (See page 8-1.) Setting the Daily Timer (for Delayed Transmissions) The Daily Timer function lets you send a fax at a set time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you make this setting, you don't have to enter the time everyday. You just press TIMER/INT, the number and SET if you want to send. . Press FUNCTION. . Press 7. . Press 2. E 0 M p= . Enter the time in 24-hour format using the number keys. Example: 19:45 (7:45 P.M.). 5. Wait for two seconds, press STOP to exit. Broadcasting By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can automatically send faxes to a maximum of 60 different locations at once. 1. Insert the documents into the feeder. 2, Enter the One-Touch, Speed-Dial, or group numbers, one after the other. 3. Press START and the fax machine will read the documents into memory, and then start sending faxes to all the numbers you en- tered. Getting Familiar with the Broadcasting Function 1. To stop the broadcast in progress, press STOP. 2. Enter the chain dialing numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call becomes limited. (You have up to 60 locations you can call with One-Touch, Speed-Dialing, and group numbers.) 3. If the line is busy or for some other reason a connection could not be made during broadcasting, the fax machine will automatically re-dial the number. (See page 6- 5.) 4. If the memory is full, press STOP to abort the job or press START to send the portion that is in the memory (if more than one page has been scanned.) {See page 6-6.) Na A Helpful Hints Use the Telephone Index to help you choose the numbers you want to broadcast to. (See page 5-2.) After transmission is completed, a Broadcast Report will be printed automatically to let you know the result of transmission. (Only for FAX-780MC) You can not use the Broadcasting function when you select TAD ONLY in the Message Center mode, (See page 8-1.) Sending by Multi-Transmission (Using Quick-Sean) Use multi-transmission for sending several different faxes for several distination at once. For example, you can automatically fax “Document A” to one destination and “Document B” to another destination. | This is not to be confused with broadcasting which is sending one document (s) to many destinations. | If you desire, you can combine this function with broadcasting so that you can fax different documents to different lists of people at the same time. To do this, you store various sets of documents in memory. Then, for example, you can automatically fax “Document A” to one list of people and “Document B” to another list of people. You ean preset 3different documents including timer transmission in memory. 1. Insert “Document A” into the feeder. 2. Press SHIFT + QUICKSCAN together to send by multiple transmission. The display shows remaining memory. 3. Enter the fax number. (Or a series of numbers if you are broadcast- ing.) 4. Press START to start scanning documents. 5. Insert “Document B” within 30 seconds after “Document A” has been scanned. (After 30 seconds if there are no further documents, the fax machine starts sending what it has.) 6. Repeat the step 1, 2, 3, 4 for the third document. 7. After 30 seconds, your fax machine will start sending them in scanned order. After scanning documents, your fax machine will start sending them in scanned order. Helpful Hints 1. If you press only QUICKSCAN instead of SHIFT + QUICKSCAN for the last document, your fax machine will start dialing without waiting for 30 seconds. 2. Multi-transmission is available up to three, however total number includes Timer transmission. If you set one timer transmission, multi transmission is available up to two. 3. (Only for FAX-780MC) You can not use the Multi Transmission function when you select TAD ONLY in the Message Center Mode. (See page 6-1.) Interrupting the Timer and Polled Job You can send a fax without canceling the timer (see page 6-7} or polled waiting (see page 10-2) with document in the feeder by “interrupting” it. When you interrupt the timer to send a “new” set of documents, the fax machine does not automatically re-dial the number if it is busy. Also, you cannot use the function mode when you are interrupting the timer. Example: TIMER WAITING with document in the feeder. 1. Press TIMER/INT. Remove documents from the fax ma- chine. 2. Insert “new” documents into the feeder. 3. Enter the new number to send the documents then press START. 4. After the transmission is finished, place the “old” documents back into the feeder. 5. Press TIMER/INT to restore the timer. Canceling the Job Use the cancel job function to permanently remove scheduled tasks such as polling or polled job (see page 10-2) and timer job (see page 6-7) from your fax machine. Example: TIMER WAITING with document in the feeder. 1. Press FUNCTION. 2. Press 2. Any waiting jobs that have been setup will appear in the display. In the event that no jobs are waiting tobe processed, a “NO JOB WAITING” mes- sage will appear in the display. 3. Use «— (left arrow) or — (right arrow) to select the job you wish to cancel. 4. Press SET. 5. Press 1 to cancel the selected job, or 2 to exit without canceling. If 1 is selected, the job wili be canceled and the next job in the queue will appear in the display. 6. Tocancel the next job, press 1 again. To exit, simply press 2. C) FAX TRANSMISSION OPTIONS Setting the Overseas Mode Using the Overseas mode is an efficient way to send faxes overseas. If you experience difficulty with sending faxes overseas, you may want to use the overseas mode. 1. Insert the documents into the feeder. C 2. Press FUNCTION. 3. Press 1. 4. Press 3. 5. Press <— (left arrow) or — (right arrow) to switch to ON. 6. Press SET, 7. Press STOP to exit. 8. Then start fax sending operation. (See page 6-3.) After sending your fax, the machine will revert to OFF. 6-12 Setting Your Fax Machine for Multiple Resolution Transmission You can set the resolution of the documents you send by pressing the Resolution key. Once you set the resolution, all the pages will be sent with the same resolution. However, there may be times when you want to send some pages with one type of resolution, such as “standard”, and other pagesin another resolution, such as “photo.” If you send all pages in photo resolution, for instance, it would take a great deal of time, It would be nice if you could specify what pages are to be sent with what resolution to minimize transmission time. You are in luck because you can make such a setting using the 1. TEMP, SETTINGS function. 1. Insert the documents into the feeder. С. 2. Press FUNCTION. 3. Press 1. 4. Press 2. 5. Press +— (left arrow) or — (right arrow) to find the resolution you want for the page in your docu- ments. Example: FINE. 6. Press SET. Return to step 5 for setting the resolution for page 2 and the following pages. 7. When you finished setting the resolution for all your pages, press STOP. 8. Enter the fax number. 9. Press START. | The resolution will revert to STAND- ARDafterthe documents have been sent. About Resolutions... Your fax machine can see only in black and white, so when you send a color photograph, even with photo resolution, different colors may appear as the same shade of gray on the receiving fax. _ | 7 Gray Scale You can set initial gray scale level either 16 or 32. The initial setting is 32. This is the initial level of photo mode which is effective to sending photographs. Even if you want to send a document with 32 level photo mode, if the receiving machine does not have super fine mode, the machine will fall back to 16 level automatically. Therefore, if you send frequently to such a machine, you may want to set initial gray scale level to 16. 1. Press FUNCTION. 2. Press 5. + 3. Press 4. . Press + (left arrow) or — (right arrow) to choose either 16 or 32. Example: 16. . Press SET. 6. Press STOP to exit, Sending a Fax with a Cover Page An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when if it was sent. This is what the Cover Page looks like: 09/12/1993 19:25 === COVER PAG we TO: NJ_OFFICE к | FAX: 4155551212 pan FROM: BROTHER , FAX: 4155554444 TEL: 4155554445 и 02 PAGE[S] TO FOLLOW COMMENT: PLEASE CALL ~ — (1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If you are dialing manually, the name of the destination will be left blank. — (2) The “FROM” information comes from the Station ID. — (3) The number of pages you are sending. (4) Your comments. You may customize comments. 4. Press SET. . Insert the documents into the feeder. . Press COVERPAGE. . Use + (left arrow) or —> (right arrow) to select the comment you want. Example: 2.PLEASE CALL, . Enter the number of pages you are sending. (Enter “07,0” to leave the number of pages blank.) The Cover Page light should come on. . Enter the fax number and press START. The Comments Section on the Cover Page You can choose from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can set yourself. (For more information see page 6-17.) . COMMENT OFF . PLEASE CALL URGENT . CONFIDENTIAL . (Your own customized comment). . (Your own customized comment). ST GO ND Setting Cover Page ON/OFF If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF: 1. Press FUNCTION. 2. Press 5. 3. Press 3. 4. Press <— (left arrow) or — (right arrow) to choose ON or OFF. Example: ON. 5. Press SET. 6. If you selected ON, vou need to select a comment, by pressing +— (left arrow) or —> (right arrow). Example: 2.PLEASE CALL, 7. Press SET, The Cover Page light should come on. 8. Press STOP to exit. Sending an Automatic Cover Page If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send. No 7 Helpful Hints Even if the Cover Page ON/OFF setting is ON, you can avoid sending an electrical Cover Page by pressing COVERPAGE once. You can turn off the Cover Page light by pressing COVERPAGE. 6-16 Customizing Your Cover Page Comment You can customize the comment on your Cover Page as follows: 1. Press FUNCTION. 2. Press 7. 3. Press 6. 4, Press + (left arrow) or — (right arrow) to select 5 or 6 where you wish to store a comment. Fxample: 5. 5. Press SET. 6. Enter your customized comment by using the number keys (up to 27 characters). (See page 3-6 for more details.) Example: TOP SECRET. 7. Press SET. 8. Press STOP to exit. Sending a Fax with Call Reservation You can send a fax and then talk to the recipient using the Call Reservation feature. When your fax has been printed on the receiving end, the receiving fax machine will ring as ifit were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If the recipient does not pick up the handset when the Call Reservation function is ON, your fax machine will leave a fax message to have them call you back if you have the CALL BACK MESSAGE set to ON. . Insert the documents into the feeder, then press CALL. . Use <— (left arrow) or — (right arrow) to select Call Back Message ON or OFF. Example: Call Back Message ON. . Press SET. The call light should come on. . Enter the fax number, then press START. . Pick up your handset if it rings. 09/12/1993 15:25 === CALL BACK MESSAGE TO: NJ OFFICE FAX: 4155551212 FROM: BROTHER PLEASE CALL AT [TEL] 4195554445 [FAX] 4155554444 Using the Call Reservation Function 1. There are some fax machines that will not respond to this function. 2. When itis auto re-dialing, you cannot use the Call Reservation function, but if Call Back Message is ON, your fax machine will leave a Call Back Message to have the other party call you back. 3. You cannot use Cal! Reservation with the timer or with the polling funetion. 6-18 ECM (Error Correction Mode) Feature The Error Correction Mode (ECM) is a means for checking the integrity of a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have the ECM feature. Your machine has this ECM feature so that if other party has ECM, you can send and receive integral fax message. | This feature requires a certain memory so that if there is not available certain memory, ECM may not work. Error Re-Transmission In case of the transmission with the non ECM machine, there is no way to send integral message by the accidental noise. However, if you activate Error Re-Transmission ON, the machine will send same page again in case that some error occured by accidental noise. 1. Press FUNCTION. 2. Press 5. 3. Press 5. 4. Press + (left arrow) or — (right arrow) to choose either ON or OFF. Example: ON. 5. Press SET. 6. Press STOP to exit. - This feature is only available for memory transmission. 6-19 7. RECEIVING FAXES AND OTHER CALLS Selecting an Answer Mode There are 4 answer modes for your fax machine. You can choose one by pressing the Answer Mode key repeatedly until you find the mode you want. Choose one that suits your needs. If you need more information about a particular mode, refer to the page number given. ( []) means light off. “a ” means light on.) Answer Mode For See Page 1. MANUAL О AUTO ANS Answers each call manually. 7-2 O rr Mainly uses for telephone. If you want to answer each incoming call, choose MANUAL made. 417 2. AUTO EN AUTO ANS Dedicated fax use. Telephone line and fax 7-2 in or - line are separate. If you use your telephone line exclusively for sending and receiving faxes, you may want tu use AUTO mode. In this mode, you can receive all your incoming faxes automatically. 3. F/T [] AUTOANS Both fax and telephone use. When you 7-3 | TAD" share one line for your telephone and | J F/T fax machine. If you want to use your telephone line for both fax and telephone, you may want to choose F/ T mode. In F/T mode, your fax machine will answer incoming faxes automatically. . VL 4. TAD N AUTO ANS Use with external TAD (Telephone 7-7 (Only for | TAD Answering Device). FAX-740M) EFT When you want to use your fax machine together with your telephone answering machine, choose TAD mode. \ / 5 MSG CTR E AUTO ANS Use MSG CTR. When you are not at home. 8-1 (Only for |- MSGCTR FAX-780MC) EFT When you want to use your fax machine for the Message Center, choose MSG CTR mode. Please read Chapter 8. * If you use the FAX-780MC, the panel printed letter TAD is converted to MSG CTR. Manual Reception (MANUAL mode) When you set the Answer Mode to manual, you can answer each incoming call yourself. Here 1s what you should do when using MANUAL mode: If You Get a... Then You Should... 1. Regular phone call Talk as you normally would. 9, Phone call and request | Press START after finishing talking, and replace the handset. to send a fax Note : Sender must also press START. 3. Fax tone... Press START, and replace the handset. Automatic Fax Reception (AUTO mode) You can automatically receive all your faxes in Automatic Fax Reception mode (AUTO mode). Select this mode by pressing the Answer Mode key. Setting the Ring Delay You can set up the number of rings before the fax machine will receive automatically in AUTO and F/T mode. 1. Press FUNCTION. 2. Press 6. 3. Press 2. 4. Press + (left arrow) or — (right arrow)repeatedly until you find the number of rings you want. Example: 00. When you set 00, you can receive your incoming faxes without any ring delays. 5. Press SET. 6. Press STOP to exit. The F/T Switch (F/T Mode) | Incoming Call | The fax machine | picks up after ring | time elapses. You pick up any All extensions in the home will ring for 1-4 rings (user time selection. _ | | | selectable). The fax machine picks up the call and automatically detects whether a fax or voice call. Fax call | | Voice call y + extension within ring determined if it is a voice or fax call. You must manually Fax call Voice call Fax reception is automatically activated. y The fax message is received. Only the fax handset rings, thus signaling you to pick up. If you record F/T OGM, the caller can hear it thro- ugh the line. The handset will ring between 10-60 seconds ( user selectable ). A) If you are at the fax machine, press START. B) If you are at an exte- nsion phone, you can transfer the fax call to the fax unit by pressing your remote activation code (three digits). ' ' The caller may hang up. The caller stays on the line through the entire 10-60 second ring delay. You pick up the fax handset. | The fax mode is activated. | | The caller may hang up. Setting the F/T Ring Time | | Talk as normal. | я Talk as normal. You can specify the maximum time you want the fax machine to ring in case of telephone. There are four predefined settings; 10, 20, 30 or 60 seconds. 1. Press FUNCTION. 2. Press 6. . Press 5. . Press + (left arrow) or > (right arrow) repeatedly until you find the setting you want. Example: 10 SEC. 5. Press SET. 6. Press STOP to exit. Recording a F/T Ouigoing Message (OGM) (Only for FAX-780MC) You can store an outgoing message in your fax machine so that callers know what to do. For example, you can leave a message that says: “This number is connected to a fax machine. If you send a fax, please wait until you hear a fax tone or press (your remote activation code) and START. If this is a phone call, please stay on the line.” . Press FUNCTION. 2. Press 8. 60 1 Oy Ot 10. Press STOP to exit. . Press 6. . Press <— (left arrow) or — (right arrow) repeatedly until you get the F/T OGM. . Press SET. . Press RECORD. . Pick up the handset. . Record a message within 20sec- onds. . Press STOP, and replace the hand- set. The recorded message is played auto- matically. Helpful Hints It is not necessary to have an outgoing message. The F/T mode will work fine without one. It is only to help the caller understand the status of your machine. Remote Activation Ifyou are using a touch tone phone, you can remotely activate or deactivate your fax machine from an external phone (a phone connected to your fax machine) or from an extension phone (a phone connected to the same line as ynur fax machine). Connecting an External or Extension Telephone to the Unit You may connect an external telephone or extension to your fax machine, as shown below. Use the EXT. jack on your fax machine. Alternatively, you may wish to use this EXT. jack to connect a telephone answering device (TAD). wr External Extension Telephone Telephone If the external telephone is in use, the warning message “EXT. TEL IN USE” will be displayed. When the handset on the fax machine is picked up, an alarm will sound. You can disconnect the external phone and switch to fax machine by pressing HOOK. Using Remote Codes If you are on an external phone (or extension phone), and you get an incoming fax call, you can transfer the call back to your fax machine by entering a remote activation code. In the same situation, if you get a telephone call from someone who requests that you switch on your fax, you can transfer the call back to your fax machine with this code. Also, you can deactivate the fax machine with another remote code during the F/T ringing from extension phone. In essence you have one remote code to activate your fax machine and one remote code to deactivate it. The remote code to activate is “*51”, and the remote code to deactivate is “#51”, If you want to set your own code, see the following section, “Registering Remote Codes”. Limitation of Using External (or Extension) Phones 1. If you accidentally pick up an extension phone when a fax is coming in, you may disrupt the transmission or render some portions unreadable. 2. The remote activation and deactivation code may not work with some telephone systems or telephone sets. \ J Registering Remote Codes 1. Press FUNCTION. 2. Press 7. 3. Press 5. 4. Press + (left arrow) or —» (right arrow) to choose ON or OFF. Example: ON. 5. Press SET. 6. Enter new remote code to activate. (Factory setting is “*51”.) 7. Enter new remote code to deacti- vate. (Factory setting is “451”.) 8. Press STOP to exit. The TAD Mode (Only for FAX-740M) When you leave your fax machine set in TAD mode, phone calls will be forwarded to the externally connected telephone answering device, and your fax calls will be received automatically. When you connect the external TAD to FAX-780MC, you should choose MSG CTR mode and preset Memory Usage to FAX ONLY and EXT.TAD ON. (See page 8-2.) Connecting an External TAD to the Unit You may connect an external TAD to your fax machine, as shown below. Use the EXT. jack on your fax machine. Helpful Hints When You Use TAD Mode 1. You can inform callers beforehand that if they call manually and get your telephone answering device when they want to send a fax, all they have to do is press your remote code to activate (51 unless you have changed it) your fax machine by a touch tone phone. 9. Another alternative is to record a TAD message that says, for example, “This answering machine is connected to a fax unit. If you may leave a voice message, please speak after beep. If you may send a fax message, please press (your remote activation code) after beep. Thank you.” 3. Youneedtoerase the incoming messages on your external telephone answering device when it’s full, or TAD mode will not answer any calls, faxes or otherwise. Fax reception is automatically activated by the CNG Fax Tone. The fax message IS received on paper. Incoming Call | ifn, Auto dial fax call The call is picked up by the external TAD. Recommended short ring delay such as 1 ring or 2 rings. | The external TAD outgoing message begins (recommended length of less than 20 seconds). Voice call | The caller leaves a voice message on the external TAD. — — > | The caller must Manual | Press your remote code to activate f | < ax call the fax machine. A | | | | | . | The fax message is | received on paper. — — + The caller can also send a fax message. Telephone Answering Device device. NN 1. Set the telephone answering device so that it is ready to record incoming telephone calls. 2. Set the number of rings to one or two on your telephone answering 3. Try to record the shortest possible message on your telephone answering device (up to 20 seconds). / Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. So you must indicate a remote activation code for the caller to enter. (See page 7-5, 6.) Smoothing The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON. 1. Press FUNCTION. 2. Press 5. 3. Press 1. 4. Press + (left arrow) or — (right arrow) to choose ON or OFF. Example: OFF. 5. Press SET. 6. Press STOP to exit. Speaker Volume There are three settings available for the speaker volume, OFF, LOW or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The initial setting is LOW. 1. Press FUNCTION. 2. Press 6. 3. Press 4. 4. Press + (left arrow) or — (right arrow) to choose a setting either OFF, LOW or HIGH. Example: HIGH. CT . Press SET. 6. Press STOP to exit. If you want to change the speaker volume temporaly, use the panel key as below. (Only for FAX- 780MC) Lower «— ( || || ) — Louder Ei... SPEAKER VOLUME sul Press Ring Volume You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH. 1. Press FUNCTION. 2. Press 6. 3. Press 6. 4. Press — (left arrow) or —> (right arrow) to choose either OFF, LOW or HIGH. Example: LOW. 5. Press SET. 6. Press STOP to exit. Helpful Hints Even the ring volume is set OFF, during F/T ringing and Call Reservation, it Will ring with LOW volume. Reception into Memory If the paper roll become empty, the LCD display the message “PAPER ROLL EMPTY”. Then please put in the new paper roll. (See page 1-2.) Your fax machine will automatically store any incoming faxesinits memory ifit runs out of paper. The contents of the memory will be printed when you replace the paper roll. The memory will not be lost as long as you do not turn off the machine or disconnect the power (only for FAX-740M, as for 780MC see page 8-16). 8. MESSAGE CENTER SETTINGS | (ONLY FOR FAX-780MC) A) BASIC SETUP What Is the Message Center? The Message Center is a large flexible memory to more effectively manage your voice and fax messages, while you are out. This flexible memory can be utilized for voice messages, fax messages or a combination that stores both types based on a “first come first served “basis. The key factor in effectively using this valuable function is to carefully read the following Message Center settings section. TAD 0-0 FAX COMBO RECORD ERASE PLAY C | LL How to Set Memory Usage 2. Press 8. 3. Press 1. 4, Press + (left arrow) or — (right arrow) to select the type of memory usage you want. Example: FAX ONLY. 5. Press SET. 6. If you select FAX ONLY, you need to set EXT. TAD ON/OFF. Example: EXT. TAD OFF. 7. Press SET. 8. Press STOP to exit. Types of Memory Usage (Overview) There are three of ways to allocate the Message Center memory, depending on which best fits you need. Ÿou may need to use only one mode on a regular basis, but periodically change modes to meet high or low message days. The three modes are as follows: ( O means light off. x means light on.) 1) TAD ONLY mode (Voice storage) Message Center LÀ À | / TAD-M ——r——LÍ Fax EE AUTO ANS ‘ COMBO | MSG CTR RECORD ERASE — PLAY M Fr C I || ) All available memory will be used to store voice messages via the digital TAD (Telephone Answering Device/Machine). Faxes will be received on paper. You cannot use Super Quick-Scan and broadcast if your machine is in this mode. Incoming Call y Fax reception is | The caller must press automatically Auto dial MSG CTR OGM Manual your remote code to activated by the fax call Is activated. fax call activate the fax CNG Fax Tone. 4 machine. | | Voice call ! | | - The fa The caller leaves a | is received on >. voice massage in o _ The fax message is aper digital memory or | The caller | received on paper. paper. hangs up. can also send a fax mode automatically. If there is no voice for 8 seconds during recording ICM, the machine will go to fax receiving 2) FAX ONLY mode Message Center TAD lr MCFAX AUTO ANS COMBO —— - MSG CTR RECORD ERASE — PLAY | PT IL J EXT. TAD OFF mode y | incoming Call | Fax reception is automatically activated. y The fax message is received to memory. EXT. TAD ON mode Fax reception is The fax message Is received to memory. All available memory will be used to store al! received fax messages (for re- mote retrieval or fax forwarding). Voice calls will not be stored unless external TAD is connected. To attach external TAD, see page 7-7. And set to “EXT. TAD” mode to ON. (See page 8-1.) Incoming Call y | The caller must press automatically Auto dial | The external TAD is | Manual | your remote code to activated by the | fax call | activated. fax call | activate the fax CNG Fax Tone. machine. | | Voice call | The caller leaves a voice message in external TAD. The fax message is received to memory. 3) COMBO mode Message Center rap —— er FAX como `` RECORD ERASE PLAY Available memory is used on a first come first served basis for both voice Vis and fax messages, Cd JL Incoming Call y Fax reception is automatically Auto dial| MSG CTR OGM activated by the | faxcall is activated. CNG Fax Tone. | | Voice call The fax message is received to memory. The caller leaves a voice message in digital memory or hangs up. automatically. Manual fax call à ! I The caller can also send a fax The caller must press your remote code to activate the fax machine. The fax message is received to memory. If there is no voice for 8 seconds during ICM, the machine will go to fax receiving mode Recording a MSG CTR Outgoing Message (OGM) The next step in getting your Message Center ready is to record an outgoing message (OGM). The OGM that you record will depend on the mode you choose. Example of Message Center OGM (TAD ONLY and COMBO mode) “Hi, I'm not in right now but you can leave a voice message after the long beep or send me a fax by pressing (three digit remote code) and start now or after you left a voice message.” (See page 7-6 for remote code.) 1, Press FUNCTION. 2. Press 8. 3. Press 6. Qu 0 OS © . Press +— (left arrow) or — (right arrow) repeatedly until you get the MSG CTR OGM. . Press SET. . Press RECORD. . Pick up the handset. . Record a message shorter within 20 seconds. . Press STOP and replace the hand- set. The recorded message is played auto- matically. 10.Press STOP to exit. Helpful Hints * Remember to notify your caller of your remote code (three digit), so that you are able to receive fax messages from those who call manually or using HOOK. * Always remember that your OGM is there to help the caller, so don’t forget to include useful information. * Before recording Message Center OGM, you can not set Message Center mode. Activating the Message Center Now that you have selected the type of memory usage you need (see page 8-1) and recorded your outgoing message (see page 8-5), you are ready to turn your Message Center on, for when you are ready to leave your home ur office. To activate Message Center ..... “ “autoans Press the Answer Mode key on the control panel until both the “AUTO” and | MSG CTR “F/T” lights are on. Nu EA ...Then you can easily identify which Message Center mode you are in by viewing the Message Center indicator lights, (See page 8-1 for explanation.) How Do I Know Messages Have Been Received? Once you return home or to the office you can easily and quickly find out if any voice or fax messages have been stored in the Message Center. There are two ways to determine if messages are stored. (1) If the TAD and /or FAX indicator lights are flashing, there is a new message stored. ( ri means flashing.) Message Center \ f TADI Г вах ! COMBO ` RECORD ERASE PLAY || J — (2) The LCD display will indicate the number of TAD and/or FAX message stored. (See page 8-9 for playing ICM.) (See page 8-12 for printing faxes.) What Happens When the Memory Is Full... If the memory becomes full when you have set your fax machine to Message Center mode, the machine will automatically change to F/T mode. (LED lights do not change.) In this mode, the fax machine can automatically accept incoming faxes. Then, if your fax machine should run out of paper, answer mode will automatically shift to manual mode. | Out of Recording Paper and Memory Full | [Answer Mode] | TAD Mode т F/T Mode Tn Mode | Memory Full Out of Recording Paper and Memory Full B) TAD SETTINGS AND OPTIONS Playing Back Your Outgoing Message (OGM) 1. Press FUNCTION. 2. Press 8. 3. Press 6. A. Press + (left arrow) or — (right arrow) to select either MSG CTR OGM or F/T OGM. Example: MSG CTR OGM. 5. Press SET. 6. Press PLAY tu start playing your outgoing message. 7. Press STOP to exit, Erasing Your Outgoing Message (OGM) 1. Press FUNCTION. 2. Press 8. 3. Press 6. 4. Press <— (left arrow) or — (right arrow) to select either MSG CTR OGM or F/T OGM. Example: MSG CTR OGM. 5. Press SET. 6. Press ERASE. 7. Press 1 Lu erase OGM, 8. Press STOP to exit. Recording Memo You can record a memo in your facsimile for someone who also uses it in your home or office. (You can record a memo in all mode exception in the FAX ONLY mode.) 1. Press RECORD. 2. Pick up the handset and speak your memo (up to ICM MAX. TIME). 3. Press STOP, and replace the handset. Two-way Recording You can record a telephone conversation simply press RECORD during conversation (up to ICM MAX. TIME). During two-way recording, a beep sounds every 14 seconds to notify the caller. You can play or erase this recording same as MEMO recording. Setting the Maximum Time for Incoming Messages (ICM MAX. TIME) Although the initial setting on your fax machine for the maximum length of an incoming voice messages is 30 seconds, you can adjustit. You have a choice of setting it anywhere from 20 seconds to 60 seconds, at 5 seconds intervals. This time is also used for max. time of memo recording. 1. Press FUNCTION. 2. Press 8. 3. Press 5. 4, Press + (left arrow) or — (right arrow) to select the maximum time for incoming messages and memo recording. Example: 25 SEC. 5. Press SET. 6. Press STOP to exit. Playing Incoming Message(ICM) and Recorded Memo 1. Press PLAY. - The machine will play first ICM then Memo continuously from the oldest one in ICM/MEMO. - LCD shows the time and dale of Lhe playing message when it comes in for first two seconds. - After two seconds, LCD shows the cur- rent message number/total number of messages, | - If you want to play MEMO only, press SHIFT + PLAY together. - Youcanuse +— (left arrow) to play again the message. If you press at the top of the message (while beeping), play previous message. - You can use — (right arrow) to skip next message. 2. Press STOP to exit. Erasing Incoming Messages (ICM) and Recorded Memo There are two ways to erase ICM and Memo, one is one by one erasing and the other is all in one erasing ICM and Memo together. One by One Erasing 1. Press PLAY and begin to play. 2. Press ERASE before you hear the beep which means the beginning of C next message. 3. Press 1 to erase this message or 2 to exit not to erase. 4. Press STOP to exit. If you press ERASE at beep, it means you will erase next message. All in One Erasing You can erase all TAD or FAX message at once. 1. PressERASE when the display asks you whether you want to erase. 2. Press 4— (left arrow) or — (right arrow) to select whether you want to erase all voice messages (TAD), all document messages (FAX), or all messages (MSG). Example: ALL TAD. 3. Press SET. 4. Press 1 to erase or 2 to cancel. Setting the Toll Saver When the Toll Saver function is ON, the phone will ring only once if you do have any incoming messages, and will ring 3 times if you do not have any. This way, you can immediately tell if you have any messages and save on your phone bill. (If it rings twice you can hang up.) 1. Press FUNCTION. 2. Press 8. 3. Press 9. 4, Press + (left arrow) or — (right arrow) to select ON or OFF. Example: ON. 5. Press SET. 6. Press STOP to exit. Playing OGM ON/OFF Setting If you set Playing OGM to ON, the recorded MSG CTR or F/T OGM is re-played if you change the receiving mode to MSG CTR or F/T, respectively. The initial setting is ON, If you need not to re-play, set your playing OGM setting fo OFF. 1. Press FUNCTION. 2. Press 8. 3. Press 8. 4. Use +— (left arrow) or —» (right arrow) to select the Playing OGM Setting ON or OFF. Example: OFF. 5. Press SET. 6. Press STOP to exit. C) FAX MEMORY RECEPTION SETTINGS AND OPTIONS Back-up Printing Option When vou choose the “FAX ONLY” or “COMBO” mode of the Message Center, all incoming fax messages are stored into available memory, and since the factory preset for the “Back-up printing option” is set to ON, you will also get a copy printed on paper. To change the back-up printing option to OFF so the fax are stored without a back-up copy. Do the following: 1. Press FUNCTION. 2. Press 8. 3. Press 2. 4, Press + (left arrow) or — (right arrow) to access the OFF setting. Example: OFF. 5. Press SET. 6. Press STOP to exit. Printing a Fax Message You can print out a fax message stored into the memory. 1. Press FUNCTION. 2. Press 8. 3. Press 7. 4, Press START. 5. Press STOP to exit. of them. (See page 8-10.) memory. Paging/Fax Forwarding Once you choose Message Center mode, you have an additional option of paging or fax forwarding Erasing and Printing FAX Messages 1. Ttis not possible to erase a single fax message, you can only erase them all or none 2. If you decide to erase all fax messages, your fax machine will automatically print out the fax messages which have not been previously printed, before erasing the once your fax machine receive fax or voice messages into memory. How paging works (Paging on) Incoming voice or fax | How fax forwarding works (Fax Forward on) | Incoming fax | The voice or fax is stored in message center memory. The fax is stored in message center memory. y y Paging function activated. Fax forwarding function activated. y y The fax wili dial the registered pager telephone number. The registered fax forwarding number is dialed. y y registered PIN number (personal ID number). Once connected the fax dials your — Once connected the machine send the fax tone to another fax. y y Your personal pager is activated. The fax sends stored faxes from memory to this location. NOTICE 1. You can only activate paging or fax forwarding, they are very similar features and can not be used simultaneously. 2. The paging feature can be used in all three modes of the Message Center, since 1t will also page based on receipt of voice messages as well. 3. If paging is ON, vou will be pages every times a voice or fax message is received into memory. | \_ | J Setting the Paging and Registering Paging Number 1. Press FUNCTION. 2. Press 8. 3. Press 3. 4, Press «— (leftarrow) and — (right arrow) to select PAGING. 5. Press SET. 6. Enter a paging number up to 20 digits. (This is the telephone number that people must call you.) Example: 1800. 7. Press SET. 8. Enter a PIN (personal identifica- tion number) number and a return number up to 20 digits. (See page 8- 15.) Example: 12345#9085551234##. 9. Press SET. 10. Press STOP to exit. - Paging number and PIN number cannot be changed remotely. The PIN (Personal Identification Number) you enter depends on the type of paging company use. There are generally two types of paging companies... 1) Satellite Pagers: In this case we recommended you enter your actual satellite PIN# plus your return FAX-780MC telephone/fax number (or special alpha message). PINE Return PIN# Alpha Message rm ete, m1 = — —];—— For Example: 12345#9085551234## or 12345#329329329## m алое” FAXFAXFAX 2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you should use the PIN # in the FAX-780MC only for the return number or special alpha message. Return# Alpha Message JA ‘чоснианы, "rime, For Example: 9085551234## or 329329329## “——] нова FAXFAXFAX * If your radio pager utilizes a PIN # then use satellite sequence above. The “##” symboles at the end of the special message (or return #) are used to signify the end the PIN #/Message. Setting the Fax Forwarding and Redistering Fax Forwarding Number 1. Press FUNCTION. 2. Press 8. 3. Press 3. 4. Press — (leftarrow) and — (right arrow) to select FAX FORWARD. 5. Press SET. 6. Enter a fax forwarding number up to 20 digits. (This number can not be changed remotely.) Example: 0000. 7. Press SET. 8. Press STOP to exit. - Fax Forwarding feature is available for FAX ONLY or COMBO modes. Memory Back-up of message center memory After you plug in, it takes one day to charge the battery for memory backup of Message Center memory. It will keep memory for several hours at full charge when power interruption would happen. 8-16 D) REMOTE CONTROL ACCESS What Is Remote Control Access? When you leave your home or office, you will turn on your Message Center to receive voice and/ or fax messages. But if you would like to deactivate Message Center or activate certain Message Center features you can control and program your fax by remote control. You are able to call your fax from any touch tone phone, enter your remote control code, and make the appropriate program commands that you need. Setting the Remote Control Code The initial setting for the remote control code on your new fax is “159%”, . Press FUNCTION. . Press 8. . Press 4. . Enter a three digit number 000 to 999. The last digit, an asterisk, can not be changed. Example: 160%. The three digit number must not be the same as the remote activation and deac- tivation codes. (See page 7-6.) Example: 160, 60%. Hs 0 N = 5. Wait two seconds. 6. Press STOP to exit. Helpful Hints Change the remote control code and use it as a “secret password” to limit access to your Message Center. How to do remote control 1. Make sure it is touch tone phone. 2. Dial your fax machine’s number. 3. Enter your remote control code after the line is connected. (See page 8-17.) 4 | . If you hear long beep, it means your machine received; One long beep: Received FAX message. Two long beeps: Received TAD message. Three long beeps: Received both message. H you can not hear any long beep, it means your fax machine did not receive any message. 5. Now you can hear continuous two short beep which means you can enter Remote Control Command. (See page 8-19.) 6. Enter Remote Control Command. 7. After finish one comand, you can enter next command during two short beep. 8. Press 90 after finish remote control. If you did a wrong operation, short three beep tells you that. If you do not enter any Remote Control Command during continuous two short beep for 15 seconds, the machine will disconnect the line. Remote Retrieval If you have set your Message Center to store incoming fax messages (via FAX ONLY or COMBO modes), you have the ability to retrieve these fax documents from any remote group 3 facsımile machine. Of course you can also remotely retrieve your voice messages as well from either any touch tone phone. Remote fax and voice retrieval is accomplished via remote control access commands, which are described in the remainder of this chapter. When to Press the Remote Control Code Just after the line is connected, you should enter remote control code by any touch tone phone. Inthe MANUAL mode, you can connect the line after long ringing (about 20 rings), and 8 seconds tn enter code. Remote Control Commands You can control your fax machine by remote control command. Remote control command Detail Operation 31 Playing voice messages After one long beep, the machine plays ICM and Memo, Г 1 +— (Skip back) During playing ICM and Memo, you can hear again from the top of this message. If you press 1 at the top of message, you can hear previous message. | 2 — (Skip next) During playing TCM and Memo, you can skip to next message. 9 STOP Playing Stop playing ICM and Memo. 92 Record Memo After one long beep, you can record memo. You can stop recording by pressing 9, 93 Erase all voice message Ifyou hear onelongbeep, the erase is accepted. If you hear three short beep, you can not erase because all voice message have not been played back, or there is no VOICE message to erase. “This code erases all recorded messages, not one by one. 94 Play and Record OGM in memory 1 Play |1 MSGCTROGM | The machine plays selected OGM. 2 F/T OGM | 2 Record |1 MSG CTR OGM After one long beep, you can record selected OGM, 2 F/T OGM 95 Changing Fax Forwarding | If you hear one long beep, the change is accepted. If you hear three /Paging setting short beep, you can not change it because the conditions (ex. register- ing paging number) has not been completed. 1 OFF * You can not change registered paging number and fax forwarding 2 Fax Forwarding number remotely. 3 Paging 96 Retrieve FAX 1 Memory Used List You must use a remote fax machine in order to receive a report or stored fax messages. {See page 8-20.) 200 Retrieve all FAX 5 pag 2 “MSG No.” 00 Retrieve by MSG number 3 Erase FAX in the if you hear one long beep, you can erase fax message in the memory. memory 97 Check the receiving status {| You can check whether your fax machine receives any FAX or TAD message. If yes, you can hear one long beep. If no, you can hear three 1 FAX short beep. 2 TAD 98 Change Answer Mode If you can hear one long beep, vou can change it. If you can hear three short beep, you can not change it. (ex. There is no MSG CTR OGM 1 MSG CTR when you want to change to MSG CTR mode.) 2 F/T | 8 AUTO 90 Exit After long beep, you can finish remote control. 8-19 How to Receive the Memory Used List Remotely When you want to receive specified fax message, first you should get “Memory Used List” from your fax machine remotely. Sy Or x WN HH . Make sure you use remote fax machine’s handset. . Dial your fax machine’s number. . Enter four digit your remote control code by touch tone after connection. . Press 961 during continuous two short beep. . Press START at remote fax machine after you hear the fax tone. . Replace the handset of remote fax machine. Now you can receive “MEMORY USED LIST”. | MEMORY USED LIST! TIME: 09/12/1993 15:25 NAME: BROTHER FAX : 4155554444 TEL : 4155554445 TAD | 12 MESSAGES | |<- Your fax machine has re- FAX ceived twelve TAD messages. TIMER:18:00 NJ OFFICE 1% | RETRIEVAL 10% :09/09/1993 12:00 4155551212 NO,0l (A) When the fax came in. en tne fax came In EU 19105, 5555151 wo (B) Sending party's number (C) Message number (A) (В) (С) | FREE 70% How to Retrieve the FAX Message Remotely A E © Бе E . Make sure you use remote fax machine's handset. . Dial your fax machine’s number. . Enter 4-digit your remote control code by touch tone after connection. . Press 96 2 during continuous two short beep. . Continuing to 96 2, you should enter two-digit message numbers (ex. 01) and then press 00, ex.) To receive NO.1 and NO.2 messages, press 96 2 01 02 00. If you want to retrieve all messages, simply press 00. ex.) To retrieve all fax messages, press 96 2 00. 6. Press START at remote fax machine after you hear the fax tone. 7. Replace the handset of remote fax machine. Now you can retrieve fax message. 9. HOW TO USE COPY FUNCTIONS Making a Single Copy These are the steps for making one copy each of your original documents: 1. Insert the documents face down into the feeder. 2. Press COPY. 3. Press COPY, again. Or after 5 sec- onds, the copying will start. Helpful Hints 1. When you want to make a copy, make sure the text or image on the original document is not too close to the edge. Your fax machine cannot read anything closer than 4 mm (1/8 inch) from the edge. 2. You can select the resolution to be either SUPERFINE or PHOTO. Change the resolution to one you like. If you do not set the resolution, the fax machine automatically makes a copy in the SUPERFINE setting. For example, if your original is a photo, you may select the PHOTO resolution. (To get the PHOTO resolution, press the Resolution key repeatedly until both lighls are tit.) You can also sel Lhe resolulivn page by page using the 1. TEMP. SETTINGS function. (See page 6-13.) 3. Do not pull on the paper while copying is in progress. This may ruin the copied image. Making Multiple Copies There are two ways to make multiple copies on your fax machine. The first is the stacking method, this will make n copies of page one, n copies of page two and so on. These will all be stacked on top of each other. The second method is the sorting or collating method. This is where the fax machine scans the entire document and then makes 1 copies of page 1, 2, 3, 4 in order. Then makes a second copy of 1, 2, 3, 4 until a total of n copies has been made. A A B A (Stacking) ‚ (Sorting) 1. Insert the documents face down into the feeder. 2. Press COPY. 3. Enter two digits for the number of copies you want. using the number keys (Max. 30 copies). Example: 05. 4. Press COPY or just wait 5 seconds. d. Press + (left arrow) or — (right arrow) to select the stacking or sorting method. Example: STACK. 6. Press COPY to begin copying. What To Do When You Get a “MEMORY FULL” Message while Making Copies If you are using the stacking method, press STOP. If you are using the sorting method, press COPY to copy the portion that is in the memory, or press STOP to cancel. | | NN 10. POLLING What Is Polling? Polling is the process of retrieving faxes from another fax machine. You may use your machine to “poll” other machines, or you may ask someone to poll your machine, The party who polls pays for the cost of the call. How Does It Work? First two parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can cali up and have the documents sent. Polling Side Г When to Use Polling? Use polling to control the cost of sending a fax. 1. If you want to pay for the cost of the call: Send out faxes to other parties as you normally would, and if another party has documents to send you, ask them if you can poll for it. 2. If you want others to pay for the cost of the call: Ask them to poll your fax machine for documents they want, and if they want to send you documents, tell them you do not wish to poll their machine for it, (if they ask). * There are some fax machine that will not respond to this function. u J Helpful Hints Using Polling Effectively (Examples) Problem No. 1: You want another party to send you a long fax, but they do not want to pay for the call. Solution: Ask them to leave the document in their fax machine so you can poll for it. Problem No. 2: Sales representatives have difficulty sending in faxes to the head office’s fax machine because it is busy so much of the time. Solution: Head office can poll the sales representatives’ fax machine. Problem No. 3: Because of the time or location, it is cheaper for someone else to call you than it is for vou to make the call. Solution: Ask the other party to poll for the documents and offer to pay for the call at their lower rate. у Polling Another Fax Machine Once you have set up polling, as described below, and the other party has set their fax machine to “POLLED WAITING”, you can automatically receive their documents. | Make sure no documentsin the feeder. 1. Press POLLING. 2. Press SET. 3. Enter the fax number. 4. Press START. Setting up for Polled Waiting When a call comes in to retrieve documents you have placed in the fax machine for polled waiting, and your machine starts to send the documents. Your fax machine prints out a polled report when the transmission is completed. 1. Insert the documents into the feeder. 2. Press POLLING. 3. Press SET. 4. Press START and wait for the poll- ing call to come in. Secure Polling Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. With the other party, you should use the same four digit ID number. Polling Another Fax Machine with Secure Code You can poll another fax machine that has Secure Polling by following the steps below: You need to make sure you are using the same ID number as the other party. ‘Make sure no documentsin the feeder. 1. Press POLLING. 2. Press <— (left arrow) or — (right arrow) to find the POLLING SECURE setting. 3. Press SET. 4. Enter a four digit code. Example: 1234. 5. Enter the fax number. 6. Press START. 10-3 Setting up for Polled Waiting with Secure Polling When someone polls for your documents, you can secure them by using the Secure Polling feature. 1. Insert the documents into the feeder. 2. Press POLLING. 3. Press <— (left arrow) or —> (right arrow) to find the POLLING SECURE setting. 4, Press SET, 5. Enter a four digit code. Example: 1234. 6. Press START and wait for the poll- ing call to come in. Delayed Polling After you select STANDARD or SECURE, press SET, then press TIMER/INT and use the number keys to enter the time at which you want polling to take place. Setting up for Polled Wating with Quick-Scan Before pressing START, press QUICKSCAN so that you can store your polled waiting document in the memory. Helpful Hints Once you setup the polled waiting documents in the memory, this document will not be erased after polled until you erase it from memory. To erase this documents, please use the Cancel Job (see page 6-11). 10-4 11. PRINTING OUT REPORTS AND LISTS | You can print out the following lists and reports under function item 3. PRINT REPORTS. Level one function 3. PRINT REPORTS and documents are printed here. | Level two . . function Explanation of Options Page | The Activity Report lets you know 1. ACT. REPORT whether transmissions and incoming 11-3 faxes were received. This is a list of the names and numbers | Which are stored in One-Touch and 2. ALLDIAL Speed-Dial memory. Printed in One- 11-2 Touch and Speed-Dial number order. 3. TEL. INDEX The sameas the All Diallist but printed in alphabetical order. 4. COVERPAGE This allows you to check the Cover Page 6-14 format. 5 CALL BACK MSG Used to check the Call Back message 6-18 format. The settings for FUNCTION 3-7 and 5 6. USER OPTIONS to 8 (Cover Page, Tone/Pulse, Ring De- | — —— lay, etc.) are printed here. You can setup whether the transmission verification report will he printed after 7- AMIT REPORT all sending fax, or not. 114 ON/OFF The remaining amount of memory and 8. MEMORY STATUS | the number of received voice messages 8-20 Other Reports The following reports are printed out automatically, for your information. Power Failure Report Polled Report Broadcast Report Delayed Sending Report Anti-Curl System (ASC) Check Sheet Helpful Hints If you don't need ACS check sheet, press <— (left arrow) and — (right arrow) simultaneously. * If you press <— (left arrow) and — (right arrow) again ACS check sheet will be printed out automatically. All of reports and lists can printout as below. 1. Press FUNCTION. 2. Press 3. 3. Press the number of the level two function you wish to print. Example: 1.ACT.REPORT. 4, Press START. Printing the ALL DIAL List You can print out a list of all One-Touch numbers and Speed-Dial numbers. Group numbers will be listed under One-Touch numbers. | ALL DIAL LIST TIME: 09/12/1993 15:25 NAME: BROTHER FAX : 4155554444 TEL : 4155554445 ONE-TOUCH DIAL NUMBER | FAX/TEL NUMBER DESTINATION GROUP | 01 **X* GROUP 1 xx ALL BROTHER x02 234-5678 TEL | ABC COMPANY Gl Ж20 SPEED-DIAL NUMBER | FAX/TEL NUMBER DESTINATION GROUP | #01 5892786 F/T | PTWMJG M. #02 @ | 1234567 W. COMPANY #03 03-256-1121 FAX | OSAKA OFFICE Gl #04 #05 5555151 TEL | MANCHESTER 61 OST TO DS Ts TT TS Ts Ts TT SNS #39 #40 @: CHAIN Activity Report Interval An activity report can be printed at certain intervals that you specify. You have a choice of setting the journal period to “OFF”, “6 hours”, “12 hours”, “24 hours”, “2 days”, “4 days”, or “7 days”. The activity report will provide a list of all outgoing and incoming faxes (up to 30) during the period. The initial setting is “OFF”, If you wish to print out the activity report manually, please take the same way as others. (See page 11-2.) 1. Press FUNCTION. 2. Press 7. 3. Press 3. 4. Press +— (left arrow) or — (right arrow) to choose the setting. Example: 12HOURS. If You select seven days, you should choose the base day of the week. 5. Press SET. 6. Enter the time to print out in 24- hour format using the number keys. Example: 19:45 (7:45 P.M.). 7. Wait for two seconds. 8. Press STOP to exit. | ACTIVITY REPORT | TIME: 09/12/1993 19:45 NAME: BROTHER FAX : 4195554444 TEL : 4155554445 DATE [IME FAX NO./NAME DURATION | PAGE(S) RESULT | COMMENT 09/12] 10:00 | BROTHER BOSTON 04:23 | 20 CV CA) OK TX 09/12] 10:10 | NJ OFFICE 00 | 00 | BUSY TX 09/12| 15:53 | BROTHER BOSTON 48 | 01 CV CA | OK TX ECM | CV : COVERPAGE CA : CALL BACK MSG POL : POLLING RET : RETRIEVAL 11-3 If you wish to print out the activity report manually, please take the same way as others. (See page 11-2.) Transmission Verification (Xmit) Report Set the Transmission Verification Report to ON or OFF. The initial setting is OFF. OTT: Report will be printed if the errors occur. ON: Report will be printed every time a fax is sent compretely or an error occurs. 1. Press FUNCTION. 2. Press 3. 3. Press 7. 4, Press <— (left arrow) or — (right arrow) to choose the setting. Example: ON. 5. Press SET. 6. Press STOP to exit. | TRANSMISSION VERIFICATION REPORT TIME: 09/12/1993 15:25 NAME: BROTHER FAX : 4195554445 TEL : 4155554444 DATE, TIME 09/12 15:24 FAX NO. /NAME NJ OFFICE DURATION 00:00:45 PAGE(S) 01 | СОМЕКРАСЕ RESULT OK MODE | STANDARD ECM 11-4 12. REGULAR MAINTENANCE AND TROUBLESHOOTING | Regular Maintenance You can keep your fax machine in optimum condition by cleaning it on a regular basis. Avoid using thinners or other organic solvents to clean the machine and do not any water. Follow the five steps below: 1. Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line. 2. Remove the paper roll. 3. Wipe any dirt off the machine using a slightly damp eloth. À, Clean the scanner. Moisten a small piece of soft, lint-free cloth with isopropyl alcohol and carefully remove any dirt from the glass cover and from the white tape of the scanner. 5. Clean the printer. White tape Cloth with isopropyl alcohol Moisten a small piece of soft, lint-free cloth with isopropyl alcohol and keep wiping the edge of the print head until all dirt is removed. Top cover Print head Cloth with isopropyl alcohol Helpful Hints It is a good idea to follow these five simple steps everytime you change the paper. 12-1 Paper Jams Your fax machine will sound an alarm if the documents jam while going through the feeder or if the fax paper becomes stuck. The display will show “DOCUMENT JAM” “CUTTER JAM” or “PRINTER JAM.” Fixing a Document Jam 1. Open the top cover and remove the documents. 2. Close the top cover, and check to make sure the fax paper is in place. Fixing a Cutter Jam or Printer Jam 1. Unplug the power code of the fax machine and open the top cover. 2. Use a pair of scissors to cut the paper where the wrinkles start. 3. Pull the wrinkled paper out from front or rear sides. 4. Plug in the fax machine. A. Re-insert the fax paper and close the tp cover. Troubleshooting You may occasionally encounter a problem with your fax machine or telephone line. If this happens, your fax machine often identifies the problem and displays an error message. Refer to the following list when you see an error message on the display. If additional helpisneeded, please contact our 1-800-284-4FAX for service. Error Messuges COMM.ERROR and PRESS STOP KEY You encountered a communications error that resulted from a poor quality phone line. Try the call again. CONNECTION FAIL and PRESS STOP KEY You may request Polling function to other party even if remote station does not polled waiting. COVER OPEN The top cover is not completely closed. Push it down until you hear a “click.” CUTTER JAM The fax paper is jammed in the cutter. Remove the jammed paper. (See page 12-2.) Then re-insert the fax paper. (See page 1-2.) DISCONNECTED and PRESS STOP KEY The telephone line was disconnected by other party during the communication. Try calling the other party to see what happened. DOCUMENT JAM | The documents were not inserted properly, the documents were not fed properly, or documents were too long. Open the top cover and remove the documents. Close the cover and re-insert the documents and adjust the guides on either side of the document, and try sending the fax again. ID MISMATCH and PRESS STOP KEY You may have the wrong ID for secure polling function. Try calling the other party to meet the ID. MACHINE ERROR XX and PRESS STOP KEY Contaet 1-800-284-4FAX for service center. NO RESPONSE/BUSY and PRESS STOP KEY The number you called does not answer or is busy. You may also have reached a number that is not connected to a fax. Check the number and try again. NOT REGISTERED The One-Touch key or Speed-Dial number has no number assigned to it. You need to register a phone number. (See page 4-4, 6.) PAPER ROLL EMPTY The paper roll is empty. You need to replace it. (see page 1-2.) PAPER SET ERROR The paper roll is not setting correctiy. Try re-inserting it. 12-3 PRINTER FAULT The recording head has overheated. Then unplug the power cord and wait for 30 minutes. PRINTER JAM — Thefax paperisjammedin the printer. Remove the jammed paper. (See page 12-2.) Then re-insert the fax paper. (See page 1-2.) SCANNER ERROR The scanner 1s dirty. (See page 12-1.) Other Problems When Dialing Doesn’t Work... You may have the wrong dialing mode. Change the TONF/PULSE setting. (See page 4-1.) You may also want to check all the telephone line connections, such as to the handset and to the wall jack. Check also that the power cord is connected. Check by pressing HOOK to see if dial tone is heard. (See page 1-3.) | Poor Printing Quality Someone may complain that fax as they have received from you are faded. Your resolution setting may be inappropriate, Try the FINE or SUPERFINE settings and try to call again. Also, it is possible that your scanner is dirty. So, you should clean it. (See page 12-1.) | Vertical Streaks You may get faxes with vertical streaks. The recording head on your machine may be dirty, or the sender's scanner may be dirty. Try cleaning the recording head. (See page 12-1.) Horizontal Streaks You may get a fax with horizontal streaks or with missing lines. This normally results from a poor telephone connection. Ask the other party to send the fax again. 13. IMPORTANT INFORMATION | Standard Telephone and FCC Notices (Only applies to 120V model) These notices are in effect on models sold and used in U.S.A. This equipment is hearing-aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: * Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. | * Perform such activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company. You may safely connect this equipment to the telephone network by means of standard modular jack, USOC RJ11C. | The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed five (5). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area. If your IntelliFAX740M/780MC causes harm to the telephone network, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance. But in advanced notice is not practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC. Your telephone company may make changes in its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this IntelliFAX740M/780MC, please contact the manufacture’s authorized service agency for information on obtaining serviee or repair. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning. If you are not able to solve a problem with your fax machine, contact Brother service personnel at 1-800-284-4FAX (U.S.A. Only). Warning For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service provided by the telephone company nor connected to party lines. 13-1 This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: * Re-orient or relocate the receiving antenna. * Increase the separation between the equipment and receiver. » Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. * Consult the dealer or an experienced radio/TV technician for help. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document. This serial number may be found on the label affixed to the back of the unit. For your convenience, — note the numher helow and retain this owners manual to serve as a permanent record of your purchase, in the event of a theft or fire, or for future reference. MODEL NO, Intel liFAX740M/780MC SERIAL NO. NAME OF DEALER DATE OF PURCHASE ATTENTION: The product that you have purchased contains a rechargeable battery. The battery is recyclable. At the end of it’s useful life, under various state and local laws, it may be illegal to dispose of this battery into the municipal waste stream. Check with your local solid waste officials for details in your area for recycling options or proper disposal. If you have any problem, contact Brother service personnel at 1-800-284-4 FAX. 13-2 Important Safety Instructions > Lo me >" 10. 11. 12. 13. 14. Read all of these instructions Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unsuitable cart, stand, ur table. The product may fall, causing serious damage to the product. | Slots and openings in the cabinet and the back or bottom are provided of ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided. This products should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your dealer or local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug. Do not allow anything to rest on the power cord. Do not locate this product where persons will walk on the cord. It an extension cord is use with this product, make sure that the total of the ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (U.S.A. only), | Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points or other risks. Refers all servicing to service personal at 1- 800-284-4FAX. Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: When the power cord or plug is damaged or frayed. . If liquid has heen spilled into the product. . If the product has been exposed to rain or water. . If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. If the product has been dropped or the cabinet has been damaged. . If the product exhibits a distinct change in performance, indicating a need for service. SOW из = 13-3 14. INDEX A Activity Report .…..….....….…...….….….….….0rrensisencinnns anna ne 11-1, 11-3 ADF PN 6-2 AI Dial List …...........…...……recsecenmenenmenanienne ren esenne 11-1, 11-2 Answer MOd® .…....…......…...…...0.0c0cssannnerccsecenec eee cececee 2-5, 7-1 Auto Mod@e ..…...….....…......…....……rcerurerersenennsencennentenrruune 7-1, 7-2 B BEGDET TO 4-1 Broadcasting... ener anne. 6-8 C Call Back Message... nanemsaennenenenes 6-18, 11-1 Call Reservation ............... e... ene 2-4, 6-17 Canceling ...................ee.eeeerenenenee none E 6-11 Chain DiallinQ ….................….…cecccrcenaeunenneneen canne 4-5 L051 =Te [11 To mente neue eee 12-1 COMDbDO ee s 8-4 CONNECHING ..…..…..…....….………rrecrrrerceneesasen sinus a sa00s 1-3, 7-5, 7-7 CONTraOSt .……..…..…..…..……1mrrecencenciemannseneenen ess saarenan era n eee m ass 6-3 Control Panel Keys ...............…..…..….….…0risesrenmenientannnen anse 2-1 CODY .nereeneeiencaaeranananosaninarenneneananae anenmmananenecaaneme 2-3, 9-1 Cover Page ..................—.—... 2-5, 6-15, 6-16, 6-17, 11-1 D a Enea enema. 6-7 Date and Time ............... Leunemenaenan sance san ceane crane uen encens 4-2 Delayed... rere 6-7, 10-4 Document .........coooii nnn 6-1, 6-2 E ECM POR 6-19 Erasing ....... enanniancanemenTeNENeDTenNENA 2-5, 8-7, 8-9, 8-10, 8-13 Error Re-TransmissiON .......— ===. _r.-e=irese reee naa. 6-19 Error Message ...............cee==meeeeniiercenrineen nana. 12-3 External _......….........……sesssacenennennenan nes sance n ans senman anne 7-5, 7-7 Extention Telephone... En nn EEE EEG 7-5 FAX Only Mode ......................e.ieeeenieeererieaei rene ecenneeees 8-3 FÍNE RO 6-2 PT o naaane aaa. 7-1, 7-3, 7-4 F/T Ring Time ................ee...emmeecoria eee nenes 7-3 F/T Outgoing Message ........................ie mee 7-4 FUNCTHION vee 2-4, 3-1~3-6, 11-1~11-4 G Stay SCHE eerie reas 6-14 Group..........—_.ecereaniianinaeo na nan r nena rinarane een arererrenereanenmmema 4-8 H HOOK .................reecranenanrananaanereueonanananen maven aneennne. 2-2, 5-1 HOIC ................eneaeenneareneseoeaananaraa ena narana re ene eaten 2-2, 5-1 | ICM (Incomming Message) ........................... 8-8, 8-9 Interrupting co.cc, 2-4, 6-10 J JACKS Lennennsesrenracerconannerencenanasanenenennanerane usa mme 1-4, 7-5, 7-7 8 | o JS 12-2 L Loading Paper .....................--.-e=... erre n mean menant 1-2 M Manual Mode... errr ren 7-1, 7-2 AT enrenname. 8-8 Manual Dial .................e=.esiaenee enana 5-1,6-4 MEMO anar RR ERHEBEN aanao en 8-8, 8-9 MEMOIY cere errr re eens 4-7,7-10, 11-1 Memory Transmission ................«-..====.=s- xs reee. 6-6 MEMORY FULL... enn ee 6-6, 8-6, 9-2 Memory Usage ……..........…..….….….…..….…rrreccseuearenes 8-1, 8-2, 8-3 MSG CTR (Message Center) ................... 7-1, 8-1-8-20 Multiple ................——..—.=.. erre ee ee неее 2-4, 6-13, 9-2 O OGM (Outgoing Message) ....................... 7-4, 8-5, 8-7 One-touch Dial renner 2-3,4-4,4-7, 4-8, 5-1, 5-2, 6-4, 6-8, 6-14 On 2 [To 4 5 To | ES 5-1 Overseas Mode... emcees renee 6-12 P PaicKing List ee en een 1-2 POUSG ...............esrrcceccarrentenaessersem era ten sense nan ree 2-1, 5-1 A) ES 1-4, 4-7 od To) {oS 6-2 PlGying .............———e—..eemeernenercenorenaaaea ameno en 2-5, 8-7, 8-9 Poiling FS. 10-1~10-4 POW cece receiver crete re ene eran e nr enenas 1-3, 15-1 Printing o.oo rere eee 8-12, 8-13 Q QUÍCkSCan .......... 2... RR ena 2-4, 6-6, 6-7, 10-4 R Recording .........................e.eeneee ee 2-5, 8-5, 8-8 == To | Lo | NT 2-2, 6-5 Remote Activation .......... ec... ERDKRERG 7-5, 7-6 Remote Code 7-5, 7-6, 7-7, 8-2, 8-3, 8-4 Remote Control Code... 8-17, 8-18 Remote Deactivation ................-——...— cere ere cies 7-5 =o To] 3 £3 ana 11-1-11-4 RESOIUTION cocci cere eer eee 2-5, 6-2, 6-13 RING Delay cere rere reas 7-2, Ring Volume ........ aansersan means pasereanenenenaeraean nana rennes 7-10 S Secure Polling ....….…..….….........….……rrrrrercensensanse 10-3, 10-4 Зе та UP are eNEA Ne rnaerECR rra memee. 1-2 SHIFT ocean ners er ames 2-3, 4-4 SMOOfNING cocina 7-9 Speaker Volume ............—.. R ERREGER RRKERARKERLEED 7-9 Speed Dial csnsannnane 2-2, 4-6, 4-7, 4-8, 5-1, 5-2, 6-4, 6-8, 6-14 STATION ID ........…..…..……nuccsccrascescersencersarnsaeeee 4-3, 6-5, 6-14 Sw 3 Te [a To nana uen a ns 6-2 Super Dark... eee eee eee eee 6-3 SUPErfiNE een anna ren reee. 6-2 Super LIght............................ ener nera een. 6-3 Super Quick-Scan.......... enrananaanane no re NUTaarEmanm enana. 2-4, 6-6 T TAD ........….….cscusesersmsenseansennenaeneerenareneenne 7-1, 7-7, 7-8, 8-2 Telephone Index ................... 2-4, 5-2, 6-4, 6-8, 11-1 TIMER/INT ...........oe irene 2-4, 6-7, 6-10, 10-4 Transmission Verification Report .................. 11-1, 11-4 Toll Saver .......... eee .eeeceericianen cnn nenencan rennanaaoraanonenrerma 8-10 Tone/PUISE ere einer eee essen enna 4-1 Two-way Recording ......................... reee anne 8-8 15. SPECIFICATIONS | Type Compatibility Coding System Modem Speed Document input width Scanning/Printing width Paper roll size Printer type Gray scale Paper cutter Display Polling types Contrast control Resolution One-Touch dial Speed-Dial Memory Automatic redial Speaker type Auto answer Communication source Operating environment Power source Power consumption Dimensions Weight Desktop facsimile transceiver CCITT Group 3 Modified Huffman (MH) 9600/7200/4800/2400; Automatic Fallback 148 mm to 216 mm (5.8 inches to 8.5 inches) 208 mm (8.2 inches) 216 mm (8.5 inches) 50 m (164 feet) with standard thermal paper 30 m (98 feet) with Therma PLUS paper Line thermal 32/16 levels Automatic LCD, 16 characters Standard, Secure, Delay Automatic/Super Light/Super Dark (manual setting) * Horizontal 8pels/mm (203 pels/inch) * Vertical Standard 3.85 lines/mm (98 lines/inch) * Fine/Photo (16 level) 7.7 lines/mm (196 lines/inch) * Superfine/Photo (32 level) 15.4 lines/mm (392 lines/inch) 20 stations 40 stations 50 pages in case of fax only (Only for Fax-780MC) 10 pages (Only for Fax-740M) J times at 5 minute intervals Monitor | 0,1, 2, 3 or 4 rings Public switched telephone network 41 - 95°F -120Y AC 50/60Hz (U.S A., Canadian Version Only) Standby: under 15 watts | Peak: under 150 watts 378 x 303 x 125 (mm) 14.9 x 11,9 x 4.9 (inches) 5.0 kg/11.0 lbs Specifications are subject to change for improvement without prior notice. 15-1 UF34000012) Printed in Japan ">

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