Brother Fax Machine 615 User manual

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CONTENTS D9 O00 ODO O90 DOD GOGO ODO DODO ODD ODDO GOOD DOe OD e ee oe
Chapter 1. SETUP & PREPARATION BEFORE USE
Chapter 2. THE CONTROL PANEL KEYS
Chapter 3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Chapter 4. - TELEPHONE FUNCTION SETTINGS
Chapter 5. USING THE UNIT AS A TELEPHONE
Chapter 6. SENDING FAXES
Chapter 7. RECEIVING FAXES AND OTHER CALLS
Chapter 8. POLLING
Chapter 9. HOW TO USE COPY FUNCTIONS
Chapter 10. PRINTING REPORTS AND LISTS
Chapter 11. REGULAR MAINTENANCE AND TROUBLESHOOT
Chapter 12. IMPORTANT INFORMATION
Chapter 13. INDEX
Chapter 14. SPECIFICATIONS |
These machines are made for use in the USA only. We can not recommend using
them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your fax machine may not be compatible
with the power available in foreign countries. Using USA models overseas is at
your own risk and will void your warranty.
J
(7—
How to Use This Owners Manual
Thank you for purchasing a Brother fax machine. This fax machine has been designed
to be simple to use, but you can use it to its fullest potential by taking some time to read
this owner's manual. You will be ready to use the fax machine as soon as you read the
first four chapters. Then you can refer to topics in the remaining chapters, as needed.
Structure of the Manual
E Chapter 1
How to set up the fax machine and what you need to know before you use it.
H Chapters 2-7
Basic operations, how to send and receive faxes.
E Chapter 8
How to do polling.
H Chapter 9
How to copy.
E Chapter 10
How to print reports and lists.
E Chapters11-12
Important Information.
Finding Information in the Owner's Manual
* Use the table of contents. This side of the manual is coded so you can find topics
easily. | |
* If there is a key on the fax machine you are not familiar with, refer to chapter
2. | |
* To find information about a function, refer to the “Function Selection Table” in
chapter 3.
* Tf you have trouble, refer to chapter 11 on troubleshooting.
e Use the chapter 13 index.
Test Sheet Procedure
Plcase fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission.
This will verify that your fax machine is properly installed.
When this document is received at Brother Diagnostic Center, a confirmation sheet will
be sent back to your machine from Brother Automatic Fax Back Response System. Be
sure to set up your “Station ID”. (See page 4-3.)
FAX NO. : 1-908-469-4547 (Fax Transmission Only)
TEL NO. : 1-800-284-4FAX (Voice Phone Only)
1-800-284-4329
CONTENTS
e meca: FOR YOUR INFORMATION
* SETUP & PREPARATION BEFORE USE 1-1
Common Misunderstandings about Fax Machines ...................... 141
What Are Fax TONES? ……..…..………reeermensenennenennnnnnnnnnnnnnnnnenn+en 1-1
Why Does the Ring Change in F/T Mode? rennais 1-1
What is the Fax “Handshake”? OS
What Causes the Transmission Verification Report to Print -
[CL 1-2
Is This a Fax Call? ................... penerincaniao nene 1-2
How Can 1 Send the Call to My Fax Machine? EEE RER … 1-3
What is the Difference Between Automatic and Manual Transmission? . 1-3
What is the Difference Between Automatic and Manual Dialing? ........... 1-3
What Should I Do Tf My Fax Machine Does Not Have a Dial Tone? ...... 1-3
Choosing a Suitable Place for Your Fax Machine .....................0 eno 1-4
The Good Places... ............e...eeeeeicenien enn 1-4
And the Bad Places... ...........eemei men nano teens 1
Setting up Your Fax Machine .. nraninarenen nante reee neairantiraeracecacerencarereneriemeneee 1-5
* Roll Over Phone Lines . pneneineocareenrarocrertcanee rene areracereneretacanremereo creeo Le Y
* Two Line Phone System... E O 1-7
+ Converting Telephone Wall Outlets . erieocnerecarinesraneraanima ne neneet e nertena et Decartenee 1-7
» Installing a Fax Machine, Two Line TAD and Two Line Telephone ....... 1-8
e Multi Line Connections (PBXS) ................meemesrerceaten ace eee 1-9
* Connecting to a Private Branch Exchange ..............e.e.en eee 1-9
« Custom Features on Your Phone Line ……..….....…..……eseeresseenereseneneancennnees 1-9
“ THE CONTROL PANEL KEYS 2-1
TELEPHONE AREA . PO RE
ONE-TOUCH AREA... некое, N)
FUNCTION AND USER SETTING AREA... racoatee eine 2-4
* HOW TO USE ON-SCREEN PROGRAMMING 5 (OSP)
"AND HELP KEY 3-1
User-friendly Programming ...............—..=eeeeiierenen e e 3-1
On-screen Programming (OSP) ovens пене 3-1
Using the Function Mode to Access On- screen » Programming (057). A
Alternating Displays for On-screen Programming (OSP) ................me.reme.. 32
Function Selection Table ….…...…...ereurrersrrensarreasresrarerarenrerears rare sreneseecerireenres 372
Help Key … .. Маееесенембнннчзненчнечненннуеневнеесенснененнееннеененее 3-6
How to print a Help List... ceacarsaarencreraares mar reca sea cen rares en are rares cesse vesene 3-6
How to Enter Text in Function Mode .. Se ie 8
How to Enter Special Characters, Symbols and Punctuation Marks i in
Function Mode .. er ank aaa ; Deiiececerorivoraarecarrecacereccióees 3-0
+ TELEPHONE FUNCTION SETTINGS 4-1
Setting the Dialing Mode (Tone/Pulse) ......................rerrice e 4-1
Setting the Beeper Sound Level... 4-1
Setting the Date and Time ...................+0r1=0re1e0renene AZ
Setting the Station ID Lc. eee $3
* Printing Page Headers ....................eie000merniene 4-4
Storing One-Touch Dial Numbers ............e-....e00100e 4-4
* Types of Numbers ................ EEE EEE ene e RR. 4-6
* Chain Dialing .......................eeeenme eerste crests 4-6
Storing Speed-Dial Numbers .. ... „ненненннее. 4-6
» When You Wish to Change the Stored One- Touch and Speed- Dial
Numbers (During Step 4 on Page 4-5, 7) .…ursssserssrrencansenens rares re rassrersanee 4-8
* Memory Storage ..….….….….renirerersrrertencanteneeararanararear ras Adnn en sa cenere vannes caves 4-8
Setting Up Number Groups (Only for 715M/725M) …..……cesresressasenisraeascavaee 4-8
“+ USING THE UNIT AS A TELEPHONE 5-1
Manual Dialing ...................e-eeererrevererene rien Rene nee recen ear eereeatenacareteneieaas DN
One-Touch Dialing ..................e.e.reeeverieee rice te e DE]
Speed Dialing ............e..ee.eeriiecricoreriicen ira nene reee ne nericacrracerrerecertarireocerreecerone. 5-1
* Using HOLD, PAUSE, # with the Telephone ..............ee. e... SI
* On Hook Dialing …........ercriirerererreraecscarrenaa rence same ne ces rrna near ser esas nee 5-1
+ Optional Settings When You Send a Fax Manually... 5-1
Searching the Telephone Index (Only for FAX-715M/725M) ue. 2-2
+ SENDING FAXES 6-1
A) DOCUMENT BASICS...............m.emeeemmenmeeneieca recerca recen nena ©
The Size of Your Documents ..............<...eeme=e.e. ree ...6-1
How to Insert the Document................. eee reee 6-1
The Auto Document Feeder (ADE) o.com 6-2
Getting Ready to Send a Fax .. … 6-2
SETTING THE RESOLUTION .. EEE 6-2
SETTING THE CONTRAST .....ccoo viernes neni, 023
B) BASIC FAX TRANSMISSIONS …….…rrrrreversersrererenterenrensarerenec race ravceesss GA
« Sending à FAX ……uccorrerterenesrenisreranrrenarea rene correcerreacer recitar ne rreert es 6-4
« Talking to the Other Party When Sending à Fax screen 6-4
Sending a Fax Automatically ..................2e.e=ee0i0eeee 6-4
Sending a Fax Manually ..................02eeeriieeeeeeeer rn erre ener Deere 6-5
Automatic and Manual Re-dialing .........e2........ 2.0000 03
C) ADVANCED FAX TRANSMISSIONS .. een GO
Sending a Fax by Using Quick-Scan (Memory Transmission)
(Only for FAX-715M/723M) .. ... ‚ 6-6
If You Get a MEMORY FULL Message When Trying t to o Send -
a Fax by Using Quick-Scan ................e...e.eriieeeeie nene e 6-6
Delayed Transmission .. Kern OF
Setting the Daily Timer (for Delayed Transmissions)... cancscarenaen ere ra sn nanas 6-7
Broadcasting (Only for FAX-715M/725M) …..……risercrancenseenmseneneenuennMnÜNts
* Getting Familiar with the Broadcasting Function ….…..……reereneens 6-8
Sending by Multi-Transmission (Only for FAX-715M/725M) ................ 6-9
Interrupting the Timer and Polled JOD ae 6-10
Canceling a Job .. ne. 6-11
D) FAX TRANSMISSION OPTIONS... 6-12
Setting the Overseas Mode .. u... 6-12
Setting Your Fax Machine for Multiple Resolution Transmission . een 6-12
Gray Scale (Only for FAX-615/625) ... crcranessnnanre 6-13
Sending a Fax with an Electronic Cover Page Message .. 6-14
* The Comments Selection on the Cover Page … … . 6-15
Customizing Your Cover Page Comment (Only for FAX- 715M/725M) 6-15
Printing the Cover PAZE …..……rssrscrcsararemnsenensrsecenresarennvens
To Always Send a Cover Page...
Sending a Fax When the Cover Page Is ON. cones
Sending a Fax with Call Reservation .............. eee eee 6-18
* Using the Call Reservation Function ............... 6-19
Printing the Call Back Message... enteonenacena en 6-19
ECM (Error Correction Mode) (Only for FAX- 7 15M/725M) .. ..... 0-20
Error Re-Transmission (Only for FAX-715M/725MD)............. mm... 6-20
Next-FAX Reservation (Only for FAX-625/635/675/715M/725M) ....... 6-21
“+ RECEIVING FAXES AND OTHER CALLS 7-1
A) BASIC SETUP TO RECEIVE FAXES cco,
B)
C)
D)
Selecting an Answer Mode... basnesanersasenerineaaréracansaenréraserancanternenrremesences £71
Manual Reception (MANUAL Mode) .. peninennineneriononanenerine ner ocn PA
Automatic Fax Only Reception (AUTO Mode) oniereinen aa rarenerere rien een reee 7-2
Setting the Ring Delay een reese
The F/T Switch (F/T MOE) ............…rrecccerecsseerenerencenrecessenerensese ananas 9-3
Setting the F/T Ring Time cocoons EE A
SOONG es 7-4
Speaker Volume .. MieacioocociaeereereederaterTeeerr Cae Nerracanarenerer cercare
Ring Volume... . Keinen NEO eee
. Reception ir mto o Memory/Out of Paper Reception
(Only for FAX TOMTOM) DE
REMOTE ACTIVATION .. O O
What is Remote Activation? . peninencentnarenes OO 7-7
* Connecting an External or Extension Telephone … OO E
Using Remote Codes .. penrcironennanaricacer ere riecet rare renene ener ee rene 77
Using the Activation Code: . Deivececive ci ino ne riveericacecereecererentenenerecaneo 7-8
Using the Deactivation Code: . O O TS
Making the Remote Codes Easier t to o Use .. O 775
Troubleshooting .. verre Lavasasnensarea eee sera ea e stars 1-8
Changing and Registering Remote Codes... ... eee ..7-9
CONNECTING A TELEPHONE ANSWERING DEVICE (TAD).. creas 7-10
The TAD Mode .. rene prinroerrinearcer ne nene ..7-10
* Connecting an External TAD t to > the Unit. ern … 7-10
Example of the Seduence of External TAD Reception. venenos TÍA
Hookup .. eninencoroonenranarteaen 7-1]
Recording the TAD’: S Ougoing N Message (OGM) . percsssa nana rares raser ne sacs 7-11
DISTINCTIVE RINGING .. iene E el Y
Distinctive Ringing ........... prorenoetineenare nen rocecrERe rr ooace rin nena. ..7-12
What Is Distinctive Ringing? | panincannareneneroanentoe ner nearrea eric ereecor teo reneres 7-12
Can My Fax Machine Use Distinctive Ringing? use 7-12
Can I Change the Setting Later? ............... Bee 1-12
How Will the Fax Machine Treat All Other Numbers? .. ee 7-12
How Does the Distinctive Ringing Function Work? ............ … 7-13
Flowchart Sequence of an Incoming Call... … 7-13
What is the Advantage of Using the Distinctive Ringing Function? 7-13
Which Phone Number Should I Register? ..................eecmmenniennnaa 713
What Must I Do to Set up Distinctive Ringing? 4... 7-14
Setting the Distinctive Ringing Function .....................—...e-m..e eine.
How to Turn the Distinctive Ringing Function ON or OFF .................... 7-13
E) CALLER ID (Only for FAX-675/715M/725M) ............ e. 22.2. 7-16
What 1s Cailer ID? ......................emmeeae 7-16
Advantages of Caller ID ......o nene earn reee re eaer erre. 7-16
How Does the Caller ID Work? . ver nn... 7-16
The Caller ID Appears on the Display When Your Telephone
RINES ...ereeeiiee neo ecenincecieareriorerereneineenererariracacrrnenetacecerrenerreuarica ca trocoreoe 7-16
The Caller ID is Stored in Your Machines Memory
(Only for FAX-TISM/725M) ceive verses 1-17
Scanning through a Caller ID in the Memory
(Only for FAX-715M/725M) .............cee.ereeerieeecerireen eee reee. 7-17
* Clearing the Caller ID stored in Memory ....................eeemeeeen 7-18
Printing the Caller ID List (Only for FAX-715M/725M) „оные 7-18
+ POLLING | 8-1
*. Whats Pollimg? .................e.eemmeceies recreo rea rene rene eee es 8-1
+ How Does It Work? ..…......…sirrerererereneererrenenrseresiraar ere rer meme sravesa ecran sr 8-1
» When to Use POIIINE? …..…serorirsenssaserssecessenansrascensecanreenenisescnececsrncsanraeue 8-1
Polling Another Fax Machine (Calling) ….…...……..ersirsrercenentenestestennnnnnn 8-2
Setting up Polled Waiting (Being Called) .................mreeereseerieenr 0-2
Secure Polling ... crrarersesen 8-3
Polling Another Brother Fax Machine with Secure Code (Calling) eas 8-3
Setting up Polled Waiting with Secure Polling (Being Called) ....................... 8-4
Delayed Polling ... ce ‚ 8-5
Setting up Polled Waiting with Quick-Scan (Only for FAX- 715M/725M) .. .8-3
+ HOW TO USE COPY FUNCTIONS 9-1
Making a Single Copy .. . 9-1
Making Multiple Copies (Only for FAX- 7 15M/725M) .. . co
+ What to Do When You Get a “MEMORY FULL” Message while
„ее 9-2
Making Copies... ..9-2
+ PRINTING REPORTS AND LISTS 10-1
Activity Report Interval .. ..... 10-2
Printing the All Dial List . cornes serrer sean .. 10-3
Transmission Verification (Xmit) Report ... Gencersnerenee nent re neue» … 10-4
Memory Status List (Only for FAX- 715M/725M) ... .. 10-5
+ REGULAR MAINTENANCE AND TROUBLESHOOTING11-1
Cleaning … u... 11-1
Paper Tams . cuves „ее. 1-2
Fixing a Document Jam … perenne ee 11-2
Fixing a Cutter Jam or Printer SE 11-3
Troubleshooting ................-=e-e=ieeseriececerere ri er Der Rene einer een 1-4
Error Messages ... ... [1-4
Other Problems .. . 11-3
* IMPORTANT INFORMATION 12-1
Standard Telephone and FCC Notices os (Applies only to 120V model} .......... 12-1
Important Safety Instructions … reer ree eee e teats teense ..12-2
+ INDEX | | 13-1
< SPECIFICATIONS 14-1
1. SETUP & PREPARATION BEFORE USE
Common Misunderstandings about Fax Machines
This section is for people who are using a fax machine for the first time. Its purpose is to take away
the mystery. Once you understand the meaning ofthe new tones you will be hearing on your phone
line, you will be able to send and receive faxes with ease. This will help you troubleshoot an
occasional problem with a fax transmission, by listening through your one-way speaker to
discover the problem.
What Are Fax Tones?
First the sending machine sends CNG tones, soft intermittent beeps at 4 second
intervals. You will hear them when vou dial and press the START key. CNG stands for “calling”
tones. They continue for 30 seconds after dialing; during that time the sending machine must
begin the “handshake” with the receiving machine. Each time you send an “automatic” fax
transmission, you are sending calling tones over the phoneline. Learn to listen for these soft beeps
each time you answer a phone on your fax line so you will know if vou are receiving a fax message.
Then the receiving machine responds with fax receiving tones, loud chirping sounds.
When a machine begins the receiving mode cycle, it will chirp for 40 seconds over the phone line.
At the same time, the fax machine’s display screen will say “receiving”. lf you set your machine
to AUTO answer mode for a dedicated fax line, it will answer every call automatically with fax
receiving tones. Sometimes people will call your fax line by mistake and hang up when they hear
the shrill chirping sounds. Your machine is not malfunctioning when 1t continues to say
“receiving”; it must complete its 40 second cycle, even though the call was not a fax message and
the caller hung up. To take your machine out of receiving mode, press the STOP key.
The fax machine answers with a short beep when it answers in F/T mode. This can not be
changed. After the beep the fax machine listens for CNG tones. When it hears CNG tones, 1t
responds with receiving tones.
Why Does the Ring Change in F/T Mode?
When a double-ring (short, short) occurs after the normal long rings in the Fax/Tel
Switch (F/T mode), it means your fax machine is telling you to take over a call. The fax
machine has answered either a telephone call or a manual fax (no calling tones). When you hear
the double-ring, pick up any extension phone or the handset of your fax machine.
What is the Fax “Handshake”?
The calling machine sends CNG tones (beeps) and the receiving machine sends receiving tones
(chirps). During the handshake these tones must overlap for 2-4 seconds so the fax machines can
set up protocol. The sending machine states how it is sending the message; the receiving machine
answers whether it is capable of receiving that way. The sending machine’s CNG tones continue
for only 30 seconds after the number is dialed. Calls must be answered within 4 rings (20-22
seconds) or less, because the handshake can not begin until the call is answered. With 4 rings,
only 8-10 seconds are left for the fax machines to hear their tones clearly and communicate.
Timing is crucial.
When you have a telephone answering device (TAD) on your fax line, you can set the TAD to
answer in 4 rings as long as you record a 5 second silence as the beginning of your OGM {outgoing
message) (See page 7-10 for more information). This will prevent the OGM from covering up the
fax tones during the 8 seconds that are left for the handshake. As soon as your TAD answers a
call, your fax machine will listen for fax tones for 30 seconds. So you must limit your speaking to
20 seconds (25 second total OGM). Since many people dial manually without realizing they are
not sending fax tones, you should give your Remote Activation Code (51) as the last part of your
20 second Message. For example: “After the beep, either leave a message or send a fax by pressing
*51,” (See page 7-10 for more information.)
What Causes the Transmission Verification Report to Print “Result: NG”?
During the handshake, the document(s) you are sending begin to roll through the feeder and stop
until the handshakeis completed and the machines are ready to send and receive the data. If there
is noise or static on the phone line or if the machines do not agree on protocol, they drop their baud
rate tothe next lower level and try again. The initial baud rate is 14400, then 12000 (Only for FAX-
725M), 9600, 7200, 4800 and finally 2400. Transmissions as low as 2400 baud can be successful.
So, do not stop your machine. If the transmission fails, a Transmission Verification Report will
be printed automatically with “Result: NG”. This usually means the transmission was “No Good”
because of temporary noise or static on the phone line. Try to send the fax again. Also, you may
try sending a fax to other locations to see if the problem is on the phone line at your end.
Is This a Fax Call?
There are three signs that the call you answered is a fax. You will hear either soft intermittent
beeps (Automatic transmission), silence (Manual transmission) or the voice of someone telling
you he/she is trying to send you a fax (Manual transmission). Do not hang up the handset. It
is very frustrating for the person who hears you repeatedly answer and hang up. People who dial
manually are waiting to hear fax tones before pressing START. You must activate your fax
machine to take over the call before you disconnect the line by replacing the handset.
How Can I Send the Call to My Fax Machine?
When you answer a call that is a fax transmission, you must activate your fax machine to go into
fax receiving tones (chirping) before you hang up. If you have answered the fax handset, press the
START key and hang up immediately. If you are on another phone, there is no START key so you
must press your three-digit Remote Activation Code. The factory default settings #51. Press the
code quickly and wait to hear your fax machine chirp through the handset. It takes 3 seconds
for the fax to respond. You can press the code as many times as needed.
What is the Difference Between Automatic and Manual Transmission?
Automatic transmission is the easiest way to send a fax. Simply place the document(s) face
down in the feeder, dial the phone number and press the START key immediately. Do not pick
up the handset or press the HOOK key. Calling tones will go over the phone line.
Manual transmission occurs when you start with a dial tone before you dial, by lifting the
handset or pressing the HOOK key. You will hear the rings on the phone line. You must wait to
hear the receiving machine answer with a chirp before you press the START key. If you wait too
long to press START without a document in the feeder, your fax machine will go into receiving
mode instead of sending and you will see “receiving” on the screen.
What is the Difference Between Automatic and Manual Dialing?
Automatic dialing is when you dial by pressing the keys where you stored a number. Your fax
machine stores two kinds of automatic dialing numbers: One-Touch and Speed-Dial. Reserve
your most frequently dialed numbers (and Groups) for your One-Touch keys; all you have to do
1s press the One-Touch key followed by the START key (2 key strokes). To use a Speed-Dial
number, press the Speed-Dial key and the two-digit code you used to store the number, followed
by the START key (4 key strokes). You can dial automatically using One-Touch and Speed-Dial
numbers for both automatic and manual transmissions.
Manual dialing is simply pressing all the digits of the phone number. You can dial manually for
both automatic and manual transmissions.
What Should I Do If My Fax Machine Does Not Have a Dial Tone?
There are three jacks in the back of the fax machine: LINE, EXT and PC I/F. Double-check that
the telephone line cord is plugged into the LINE jack and not into EXT or PC I/F. (Plugging the
telephone line cord into the EXT or PC I/F jack is the most common cause of no dial tone.)
If the telephone line cord is plugged into the LINE jack of the fax machine and you do not get a
dial tone, test the phone line. (Go to another phone and check for a dial tone; then bring that
working telephone and cord and plug them into the wall jack for your fax machine. If you do not
get a dial tone with the working phone, the problem is the phone line. Call the Telephone
Company and report the problem.
Choosing a Suitable Place for Your Fax Machine
Use the following list as a guide to find a suitable place for your fax machine.
The Good Places...
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free of vibration and shocks.
Locate it near a telephone jack and a standard, grounded power outlet.
And the Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,
or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the unit's memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or
other equipment that might disturb the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
Packing List
Please check to see that you have the following items:
Receive wire extension
Document wire extension fo
q y
Telephone line >
cord Telephone
handset
—
|
One roll of
Brother Therma PLUS
recording paper
(Starter roll)
Handset curled
Owner's Quick setup Quick reference
cord
manual guide guide
Setting up Your Fax Machine
Follow these steps to set up your fax machine:
1. Load the recording paper. N Machine
1) {top cover 2) Release f£
Aa
1) Liftup the machine's top cover Groove =
by placing your finger in the |
grooves on both sides of the
fax machine and lifting up.
2) Pull the release lever (blue)
on the print head unit so that
you can lift it up and remove
the recording paper.
3) Take the new roll of recording
paper out of its wrapper. If
you are replacing a roll, you
must remove any paper
remaining in the machine.
4} Insert the new recording pa-
per into the paper bin, with
the paper coming under
the top of the roll.
Correct Incorrect
Recording Paper
5) Insert the edge of the paper
into theslot between the roller
and the plate marked with
“A” . Pull and hold the
paper out about 4 inches
(10em) from the back side.
Adjust the recording paper so
thatit is between the marks.
Г Recording
a
>
0 /
a
an
oD
6) Push the release lever (blue) down, then close the machine top cover.
2. Connect the handset.
3. Connect the power cord.
When you connect the power, your fax machine will cut the fax paper automatically, and the
display will read: “01/01/1996 00:00”.
1. This fax machine must be grounded using a 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
keeping the power to your fax machine on when you connect it to a telephone line.
Similarly, you can protect yourself when you want to move your machine, by
disconnecting the telephone line first, and then the power cord.
3. Lightning and Power Surges can damage this product! We recommend that you
use a quality Surge Protection Device on the AC power line as well as the
telephone line or unplug the lines during a lightning storm.
4. Connect the telephone line.
|
curled cord
> Ц
N
| = S
\ > |
Telephone DP
line cord
* PC I/F jack is only for use
with the Brother Miss-
ing Link option. If you
have not purchased this
option then ignore this
part.
5. Attach the wire extensions.
Document wire
“extension
и
Receive wire
extension
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that pass
incoming calls to each other if they are busy. The calls are usually passed down or
“rolled over” to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last
number in the sequence so the call can not roll away. Do not put the fax machine
on any of the other numbers. When the other lines are busy and a second fax call is
received, the fax call is transferred to a line that does not have a fax machine.
Two Line Phone System
A two line phone system is nothing more than two separate phone numbers on the
same wall outlet. The two phone numbers can be on separate jacks (RJ11) or
combined into one jack (RJ14). Your fax machine must be plugged into an RJ11 jack.
RJ11 and RJ14 jacks may be equal in size and appearance and both may contain 4
wires (black, red, green, yellow). To test the type of jack, plug in a two line phone and
see if it can access both lines. If 1t can, you must separate the lines for your fax
machine.
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlet from
one RJ14 jack to two RJ 11 jacks. Or, you can have an RJ11 wall outlet installed and
slave or jump one of the phone numbers to it. The third way is the easiest. Buy a
triplex adapter.
You can plug a triplex adapter into an RJ 14 wall outlet. It will separate the wires inte
two separate RJ11 jacks (line 1, line 2) and a third RJ 14 jack (lines 1 and 2). Plug the
fax machine into L2 of the triplex adapter.
RJ14
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Triplex Adapter
Installing a Fax Machine, Two Line TAD and Two Line Telephone
When you are installing a two line telephone answering device (TAD) and a two line
telephone, your fax machine must be isolated on one line at both the wall jack and
at the TAD. The most common connection is to put the fax machine online 2. The back
of the two line TAD must have two telephone jacks: one labeled L1 or 1 and L.2 and
the other labeled L2. You will need at least three telephone line cords: the one that
came with your fax machine and two for your two line TAD. You will need a fourth
line cord if you add a two line telephone.
Place the two line TAD and two line telephone beside your fax machine. Plug one end
of the telephone line cord for your fax machine into the L2 jack of the triplex adapter,
plug the other end into the LINE jack in the back of the fax machine. Plug one end
of the first telephone line cord for your TAD into the L1 jack of the triplex adapter;
plug the other end into the L1 or L1 and L2 jack in the back of the two line TAD. Plug
one end of the second telephone line cord for your TAD into the L2 jack in the back
of the two line TAD; plug the other end into the EXT jack in the back of the fax
machine. The two line TAD hookup is complete. It will answer both lines as usual.
You can keep two line telephones on other wall outlets as always. There are two ways
to add a two line telephone to the fax machine’s wall outlet. Plug the telephone line
cord from the two line telephone into the L1+L2 jack of the triplex adapter. If you
prefer, you can plug it into the TELE jack in the back of the two line TAD instead.
—— Adapter
LZ LI+L?
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\ Two Line Phone
Two Line TAD Fax Machine
Multi Line Connections (PBXs)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (private branch exchange), we suggest
that you contact the company that installed your telephone system and ask them to
connect the fax machine for you,
It is advisable to have a separate line for the fax machine. You can then leave the
machine in AUTO Answer Mode to receive faxes at any time of the day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received.
* Aswithall fax units this machine must be connected to a two wire system. If your
line has more than two wires, proper connection of the fax machine can not be
made.
Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work
with a private branch exchange (PBX).
1} It 1s not guaranteed that the unit will operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported first to the company that
handles your PBX. |
2) If all incoming calls will be answered by a switchboard operator, it is recom-
mended that the Answer Mode be set to be MANUAL. (See page 7-2.) Allincoming
calls should initially be regarded as telephone calls.
3) The unit may be used with either the pulse or tone dialing telephone types.
Custom Features on Your Phone Line
If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm
System or any other custom feature on your telephone line it may create a problem
in the operation of your fax machine.
FAX-615
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| SETTING AREA
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1. Liquid Crystal Display
2. Number Keys
The LCD displays messages that
will help you set up and operate
your fax machine. (On-Screen
Programming) (See page 3-1.)
3. HOOK
This key lets you dial telephone
and fax numbers without lifting
the handset. (See page 5-1.)
4. HOLD
You can use this key to put a call
on hold. {See page 5-1.)
5. REDIAL/PAUSE
These twelve keys are used
to dial phone and fax num-
bers (see page 5-1), and can
also be used as an alpha-
numeric keyboard for en-
tering information into the
fax machine (see page 3-
8-9).
“brother IntelliFAX 725M
X /
h #
x
#
J
7
4
#
This key re-dials the last number
called. (See page 6-5.) This key is
also used to insert a pause in
autodial numbers.
(See page 4-5, 5-1.)
6. SPEED DIAL
This key lets you access previ-
ously stored speed dial phone
numbers with a two digit number.
(See page 4-6, 5-1.)
® ONE-TOUCH AREA
intelli FAX-725M
7. One-Touch Dial Keys
These ten keys give you in-
stant access to previously
stored phone numbers. (See
page 4-4, 5-1.)
9. — (Left Arrow)™
|
This key moves the LCD cur-
sor to the left. It also allows
you to back up one step when
you are in function mode (see
page 3-1) or Telephone Index.
(Only for FAX-715M/725M.)
11. SHIFT**
This key is used to access
the “11” through “20” One-
Touch keys, (See page 4-4.)
12, SET"
8. COPY
Pressthiskeytomakea copy.
(See page 9-1.)
10. STOP
This key stops a fax, cancels |
an operation, or exits from
function mode. (See page 3-2.)
This key is used for storing a
function setting into the fax
machine. (See page 3-2.)
14. CLEAR
This key deletes entered data
or backs up one step in a
function procedure.
(See page 3-2.)
/
/
13. START \
a fax. (See page 6-4.)
/ \
/ Use this key to start an
/ operation, such as sending
/ 15. » (Right Arrow)”
This key moves the LCD cursor to the
right, and it also lets you advance one
step when you are in function mode (see
page 3-1) or Telephone Index. (Only for
FAX-715M/725M.)
® FUNCTION AND USER SETTING AREA
intelli FAX-725M
16. FUNCTION
17. RESOLUTION
This key accesses the function and
programming mode (OSP), so you can
alter various settings. (See page 3-1.)
18. TEL-INDEX*
This key allows you to alphabeti-
cally look up numbers stored in the
dialing memory, {See page 5-2.)
FINE PHOTO S.FINE
eo —I
RESOLUTION
This key is used to set the resolution
requirements when sending a fax.
(See page 6-2.)
19. MODE
This key is used to specify how
the fax machine should handle
incoming calls. (See page 7-1.)
AUTO TAD
—
MODE
NEUNCTION > TEL-INDEX Q.SCAN COVERPAGE HELP
C
J ( J U
20. QUICKSCAN*
This key enables you to scan in your
originals at twice the normal speed,
by storing them in the memory before
actual transmission. {See page 6-6.)
When it is pressed, Broadcasting is
available. {See page 6-8.) When it is
J) ©
pressed together with SHIFT, Multi
TXis available. (Only for FAX -715M/
725M.) (See page 6-9.)
J A
21. HELP |
Press this key whenever you want a quick
reference Help List printed. This Help
List will give you information on how to
perform settings for a function, how to
register information, or how to get some
basic information for sending or receiving
faxes. (See page 3-6~7.)
22. COVER PAGE
This key is used to send an automatic
Cover Page as the first page of a fax
transmission. (See page 6-14.)
3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
User-friendly Programming
We have designed your fax machine with on-screen programming and a HELP key, user-friendly
programming that helps you take full advantage of all the functions your fax machine has to offer.
On-screen Programming (OSP)
Since your fax programming is done on the LCD, we created step-by-step on-screen prompt
messages to help you program your fax machine. All you need to do is follow the prompt
instructions as they guide you through the function menu selections and programming options
and settings.
Using the Function Mode to Access On-screen Programming (OSP)
You can access the function mode by pressing FUNCTION found in the “Function and User
Setting Area” of your fax Control Panel. (See page 2-4.)
When you enter function mode, your fax machine will display a list of Level One Functions to
choose from (see pages 3-2 through 3-5 for these Level One Functions), as seen below.
Press FUNCTION
y
Right arrow or
auto scroll
seguence
Left arrow
seguence
These function options will appear one after the other on the display. You can then choose one of
these options by pressing SET when the option you want appears on the LCD.
You can also move through the function menu options at a faster rate by pressing m= (right
arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want,
press SET.
You can simply press the Level One Function number associated with each option (refer to pages
3-2 through 3-5).
Helpful Hints If you want to exit function mode, simply press STOP. Also, if you select the
wrong menu, and wish to return to the previous step, press CLEAR.
Alternating Displays for On-screen Programming (OSP)
When you see alternating displays, the LCD will
usually alternate between the currently selected
, option, and a help message giving brief instruc-
> tions on how to proceed. The example shows the
current speaker volume is high and prompts you
to use —« (left arrow) and m= (right arrow) to
change the setting, and then to press SET to store
it.
C ALTERNATE
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can perform most of the
programming settings without the owner's manual. To help you understand the function
selections, options, and settings that are found in your fax programs, we have the following
Function Selection Table.
Read through this table to gain a basic understanding of what your new fax model can do, and
then the next section will begin instructing yon how to use on-screen programming,
Level one Level two Explanation of Options — | Factory Page
function function Р Р setting 9
1 TIMER Use this for sending documents at a later a 6-7
time.
| Polling is the process of retrieving faxes
4, TEMP 5 POLLING from another machine. You can also choose | STAN- 8-1-5
: ‘ if you want your polling secured. DARD
(TEMPORARY) STANDARD/SECURE
SETTINGS |
You can send a fax and then talk to the
cipient using the CALL RESERVE func-
3 CALL e 1pient using une OFF 16-18-19
RESERVE 1011.
ON/OFF
Level one
function
Level two
function
Explanation of Options
Factory
setting
Page
1. TEMP.
(TEMPORARY)
SETTINGS
4, CONTRAST
There are three types of contrast settings.
Usually the AUTO setting is acceptable. But
if you want to send an especially light or dark
document, you should change this setting.
AUTO: Default setting is AUTO. Contrast
setting always reverts to AUTO after
one transmission.
S. LIGHT: To send very light documents.
S. DARK: To send very dark documents.
AUTO
6-3
5. RESOLUTION
If you need to send a set of originals at
various resolutions, this function will allow
: YOU to set the required resolution page by
page. (If all documents are the same resolu-
tion, use the RESOLUTION key. See page 2-
4 #17.)
STANDARD/FINE/S. FINE/PHOTO
STAN-
DARD
6-12~13
6. OVERSEAS
MODE
If you have trouble when sending overseas,
you may want to set OVERSEAS MODE to
ON.
ON/OFF
OFF
6-12
2. CANCEL
JOB
If you wish to cancel a job that has been set
with the timer, a polled job etc., use this
function.
6-11
3. PRINT
REPORTS
See page 10-1 for
a list of reports.
You can print several different lists and
reports, which are available under function
item 3. PRINT REPORTS.
10-1-5
4, SET AUTO
DIAL
1. ONE-TOUCH
DIAL
If you register names and numbers on One-
Touch dial keys, you can dial a number
automatically just by pressing a One-Touch
key. (Max. of 10 locations for FAX-615 and
20 locations for other models.)
4-4-5
à. SPEED-DIAL
Hyouregister names and numbers as Speed-
Dial numbers, you can dial a number
automatically just by pressing SPEED DIAL
and a two-digit number. (Max. of 20 loca-
tions for FAX-625 and 30 locations for FAX-
615/635 and 40 locations for FAX-675/715M/
— 725M.)
4-6--7
3. SETUP
GROUPS
(Only for FAX-
715M/725M)
This is used for setting up a group number
used for broadcasting.
4-8~9
Level one Level two , . Factory
function function Explanation of Options setting Page
Smoothing enhances the appearance of in-
coming faxes.
Ii you set SMOOTHING to ON, you will
1. SMOOTHING receive messages with the smoothing en- | ON A
hancement. |
ON/OFF
" You can adjust the volume of the beeper with |
2. BEEPER this function. LOW 4-1-2
OFF/LOW/HIGH
Ifyou set COVERPAGE to ON, you can send
5. USER your documents with a Cover Page gener-
OPTIONS 3. COVERPG ated by your machine. When the OFF 6-16
ON/OFF COVERPAGE setting is ON, you can select :
a Cover Page comment.
ON/OFF
You can select a GRAY SCALE level.
‚GRAY SCALE FAX-635/675/715M/725M have a fixed gray
(Only for FAX- 32 6-13
615/695 scale of 64.
) 16/32
(Only for FAX- ON, the machine automatically resends the OFF 6-20
715M/725M) page once an error occurs.
ON/OFF
There are two different dial types and you |
TONE/PULSE must select the type of signal suitable for. TONE 4-1
your telephone line.
TONE/PULSE
This is the number of rings before the fax
"RING DELAY 1 machine answers the call when in F/T or 9 7.9
AUTO Answer Mode.
6. TEL 0/1/2/3/4 rings
OPTIONS
SPEAKER You can adjust the speaker volume with this
VOLUME function, LOW 7-5
OFF/LOW/HIGH
FT RING F/T RING TIME sets the time for simulated
TIME ringing in F/T mode. 20 7-4
10/20/30/60 seconds
. RING VOLUME | The settings are OFF/LOW/HIGH. | HIGH = 7-5
Level one |
function
Level two
|
function |
Explanation of Options
Factory
setting
Page
6. TEL
OPTIONS
| If you have distinctive ringing service from
your phone company, you can use this func-
¡ tion to register the ringing pattern of your
6. DISTINCTIVE
fax number. Andif you setit to ON, you can
use the registered number as a fax number
only.
| ON/SET/OFF
OFF
7-12-15
| 7. CALLER ID
(Only for FAX-
715M/725M)
You can display the last 30 Cailer IDs that
are stored in the memory.
7-16-19
7. SETUP
SYSTEM
1. DATE/TIME
2. DAILY TIMER
If you enter the date and time in 24-hour
| format, the LCD will display the date and
time and they will also be printed on outgo-
ing faxes.
000
01/01/1996
If vou frequently have delayed jobs, all for
execution at the same time each day, you can
program that time. Once you register it, you
donot need to enter that time, just set Timer
Transmission in temporary settings.
00:00
4-2
6-7-8
3. INTERVAL
You can select the time interval when the
"activity report will be printed.
6/12/24 hours, 2/4/7 days, OFF
OFF
10-2
4. STATION ID
You can enter your name or company name, |
fax number and telephone number in
STATION ID.
| Itis printed at the top of each page of every
outgoing fax. It is also printed on the
automatic Cover Page,
4-3
5. REMOTE
CODE
If you enter a REMOTE CODE, you can
activate or deactivate the fax machine from
| a remote telephone.
ON/SET CODE/OFF
ON
*51 (ACT.)
#51(DEACT.)
7-7~9
6. SET
COVERPAGE
{Only for FAX-
715M/725M) — |
You can register your own two custom |
comments for the Cover Page.
6-15
0. INTERRUPT
You can send a fax without canceling the |
timer or polled waiting, even if there are |
documents in the feeder, by “interrupting”
it.
6-10
Help Key
Press this key whenever you need a quick reference Help List printed. This Help List will give
you information on how to perform settings for a function, how to register information, or how to
get some basic information for sending or receiving faxes.
How to print a Help List
Press HELP to get a printout of the Help List. Use it when you need information about how to
register or set one of the functions, or how to send or receive faxes. You can request a printout
whenever the machine meets the following conditions:
-while the LCD displays the date and time.
-while the machine is timer waiting.
-while the machine is polled/polling waiting.
-While the machine is at level one or two of the function menu.
-While you are using the phone.
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How to Enter Text in Function Mode
Number keys have two or three letters printed above it. The following keys “1”, “4” and “*” have
no printed letters because they have special characters.
9
=
A
5
Q
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« vero
Sk (=
= ee
By pressing the appropriate number key the correct number of times, you can access
the character you want. When you are making certain settings, such as the Station ID, you
need to enter text into your fax machine.
once three times four times
a
ei
NHCOWZ RTE ®E |
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COO Oo =~] Cy Ot = Lo BD
DEE Е о © О >
© НЯ «3 00 © [тон С
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Let’s say that you want to enter the initials “BR.” Follow the example below.
1. Press 2 twice to enter the letter B.
2. Press 7 twice to enter the letter R.
3. Press SET.
1. If vou want to enter a blank space, press mm (right arrow) twice.
2. If you entered a letter incorrectly and want to change it, you can use — (left
arrow) to move the cursor back. When you reach the letter, you can enter a new
one in it’s place. You can only overwrite letters, not insert them, so you may have
to go back and overwrite a lot of letters if you forget to enter a letter.
3. Ifyou need to enter a character that is assigned to the same number key as the
| previous character, press m (right arrow) to move the cursor to the right.
How to Enter Special Characters, Symbols and Punctuation
Marks in Function Mode
1 Кеу ---------------- AEOUACEE1
Ж Кеу --------------- (space) ? HS%87 ()>*+,-./
# Кеу ---------------- <>?"
The “1” key contains all the aceented characters. The “*” and the “4” key are used for punctuation
marks and symbols. Let's say that you want to enter the Symbol “8”. Follow the example below.
1. Press ** to show alistof characters.
2. Press 3, *, *%, »%, *, * (6 times).
3. Press m= (right arrow).
4. TELEPHONE FUNCTION SETTINGS
There are some settings, such as the date and time, you should make to your fax machine before
you begin using it. Once entered, these settings will remain in the machine until you change them.
You can begin customizing the settings by pressing FUNCTION on the control panel. This
activates the function mode and On - Screen Programming prompts. You can complete a variety
of settings in this mode.
Setting the Dialing Mode (Tone/Pulse)
Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is
initially set to TONE, so you do not need to change the setting if vou use that kind of line. If vou
are using a pulse dial line, you can change the setting to PULSE by following the steps below:
1. Press FUNCTION.
You will see scrolling options on the dis-
play. You can choose one.
| 2. Press 6.
3. Press 1.
After two seconds you will be automati-
cally prompted to select pulse or tone.
4. Press —« (left arrow) or m= (right
arrow) to find the dialing mode
that matches your telephone line.
Example: PULSE.
5. Press SET.
6. Press STOP to return to the date
and time.
Setting the Beeper Sound Level
If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error,
or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,
select OFF, and if you want it loud, select HIGH.
1. Press FUNCTION.
2. Press 5,
3. Press 2.
4. Press — (left arrow) or = (right
arrow) until you get the setting you
want.
Example: OFF.
5. Press SET,
6. Press STOP to return to the date
and time.
Setting the Date and Time
Your fax machine shows the date and time on the display and prints it on every fax page you send.
You can set the date and time in function mode.
1. Press FUNCTION.
2. Press 7.
3. Press 1.
4. Enter the last two digits of the year.
Example: 96.
5. Enter two digits for the month.
(JAN = 01, OCT = 10, etc.)
Example: 09.
6. Enter two digits for the day.
Example: 12.
7. Enter the time in 24-hour format.
Example: 15:25 (3:25 P.M.).
8. Wait for two seconds.
9. Press STOP to exit and view the
new date and time.
etting the Station
The Station ID is for identification purposes, Here you can store your name, fax number, and
telephone number. Your machine then prints this information on the electronic Cover Page and
every fax page you send.
1.
2.
3.
>
or
>
7.
9.
10. Press STOP to return to the date
and time.
Press FUNCTION.
Press 7.
Press 4.
You will then be prompted to enter your
fax number.
Enter your fax number (up to 20
digits).
Example: 4155554444.
Press SET.
You will now be prompted to enter your
telephone number.
Enter your telephone number (up
to 20 digits).
If your telephone number and fax
number share the same line, enter the
same number again.
Example: 4155554445.
Press SET.
You will be prompted to enter your name
or company’s name.
Enter your name by using the
number keys (up to 20 characters).
Example: BROTHER.
Refer to the section “How to Enter Text
in Function Mode” on pages 3-8.
Press SET to confirm the entry.
Printing Page Headers
Your fax machine can print a page header on top of every document you send. It is
printed on the receiving party's fax paper. It contains the date and time of
transmission, your fax number and name (Station ID), and page number. Of course
you need to register your Station ID beforehand for that information to be available.
Transmission Date and Time Station ID Page Number
09/12/1996 15:25 4155554444 BROTHER PAGE 21
N J
Helpful Hints 1. The telephone number that you store is used only for the Call Back Message
and the Cover Page features.
2. If you do not enter a fax number, no additional information can be entered.
3. When you enter a space, use = (right arrow). Then it will be registered as a
blank space.
4, If Station ID has already been programmed, then after Step 3 the name will be
displayed with the prompt “1” to change “2” to exit. Press “1” if you need to
change any information. Pressing “2” to exit will take you out of the function.
The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person
to use a computer or electronic device to send any message via a telephone fax
machine unless such messages clearly contain in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machines or such
business, other entity, or individual.
In order to program this information into your fax machine, you should complete the
steps on the previous page.
N _/
Storing One-Touch Dial Numbers
You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial
numbers. You can also store names with the numbers so that when you call, you can verify the
destination on the display. You can store a maximum of 10 phone numbers for FAX-615 and 20
numbers for FAX-625/635/675/715M/725M. To use 11 to 20 One-Touch number locations, you
need to press SHIFT. For example, One-Touch location “16” is accessed by pressing SHIFT+One-
Touch “06” simultaneously (See page 2-3). Here is how to store a telephone number as a One-
Touch dial number:
1. Press FUNCTION.
2. Press 4.
3. Press 1.
. Press the One-Touch key you want
to use to store a number.
Example: One - Touch 05.
The One-Touch keys are not the number
keys.
. Enter a number (up to 20 digits).
Example: 14155551212.
NOTE: Ifyou have to wait for a dial tone
to access an outside line, you
should use REDIAL/PAUSE.
When you press REDIAL/PAUSE,
a dash “7” will appear on the
display. By storing the numbers
with a pause, you can create a
delay of 3.5 seconds.
. Press SET.
You then will be prompted to enter the
name or company associated with this
number.
. Enter the name by using the
number keys (up to 15 characters).
Example: NJ OFFICE.
(See page 3-8 for how to enter text.)
. Press SET.
. Select the type of number (FAX,
TEL, F/T, CHAIN) by using —e
(left arrow) or m= (right arrow) to
display the type you want.
(See For Your Information on page 4-6.)
Example: FAX,
10. Press SET.
11.Return to step 4 to enter another
number, or press STOP to return to
the date and time.
Ne
Types of Numbers
A
When you store a number as a One-Touch or as a Speed-Dial number, you have a
choice of choosing the type of number. There are 4 options:
1. FAX (A fax number).
2. TEL (A telephone number).
3. F/T (Both a fax number and a telephone number)
4. CHAIN (A number, usually an access code, for chain dialing).
Chain Dialing
Chain dialing is used to store a very long dialing sequenee. You can spread the
number over two or more keys if you register the first key(s) in the sequence as type
“Chain”. Chain tells the system that the dialing sequence is not completed
and that there is more to follow. The last key in the sequence must be any other
dial type (either FAX, TEL or F/T). You can use any combination of One-Touch,
Speed-Dial and manually dialed numbers in a chain.
If you must wait for another dial tone at any point in the dialing sequence, store a
pause at that point in the number by pressing the PAUSE/REDIAL key. (If you need
a pause that is longer than 3.5 seconds, call our Fax Diagnostic Center at 1-800-284-
4329 for assistance.) Only one pause can be stored in each One-Touch and
Speed-Dial number.
When you are ready to dial the chain number, simply press the keys one after the
ather in sequence and then press START.
Chain dialing makes using access codes easy. Sometimes you may want to choose
from among several long-distance carriers when you make a call; rates may vary
depending upon the time and destination. To take advantage of low rates, you can
store the access code of a long-distance carrier as you would a regular number and
registerit as a “chain” number. Then to dial, press this (access code) number followed
by the regular number and START,
You can set up chain dialing for phone/credit card numbers, the same way. However,
when using chain dialing, do NOT send a cover page because your credit
card number will be on it.
Storing Speed-Dial Numbers
When you store a phone or fax number as a Speed-Dial number, you must enter a two-digit
number, from 01 to 20 for FAX-625, from 01 to 30 for FAX-615/635 and from 01 to 40 for FAX-
675/715M/725M using the number keys. For example, you cannot enter “5”. You need to enter
“05”. You can store as many as 20 numbers (FAX-625) or 30 numbers (FAX-615/635) or 40
numbers (FAX-675/715M/725M) as Speed-Dial numbers. After you finish entering the numbers,
print the All Dial List to check that you have stored them correctly. (See page 10-3.) This list will
contain the type of number: FAX, TEL, F/T, or CHAIN.
Even if there should be a loss of electrical power to your fax machine, the telephone
and fax numbers you have stored will not be lost.
1. Press FUNCTION.
2. Press 4.
3. Press 2.
. Use the number keys to enter a
two-digit number.
Example: 05.
. Enter the number (up to 20 digits).
Example: 5555151.
. Press SET.
You then will be prompted to enter the
name or company associated with this
number.
. Use the number keys to enter a
name (up to 15 characters).
Example: MANCHESTER.
(See page 3-8~9 for entering text.)
. Press SET.
. Select the type of number (FAX,
TEL, F/T, CHAIN) by using —
(left arrow) or => (right arrow) to
display the type you want.
Example: TEL.
10. Press SET.
11.You are ready to enter another
Speed-Dial number, or press STOP
to return to the date and time.
When You Wish to Change the Stored One-Touch and Speed-Dial
Numbers (During Step 4 on Page 4-5, 7)
When you access the function for a One-Touch key or Speed-Dial number, that is
already in use, you will be asked if you wish to change it or to exit and select a
different One-Touch or Speed-Dial number. This display does not appear if the One-
Touch key or Speed-Dial number you chose is not assigned.
1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or
press 2 to choose a different One-Touch key or Speed-Dial number.
2. If you are replacing an existing number with a new one, the old number and name
will appearin the display. Press CLEAR to erase the old number and name. Then,
enter the new number and name and press SET to store the entry.
Memory Storage
Your fax machine is equipped with an internal battery that will keep the date and
time information for up to one hour after power has been cut off. After that time, the
date and time will be lost and you will have to re-enter the information. All other
settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions
(see page 3-3-5) are stored permanently and will be retained even in the event of a
power failure. However, the data stored in the memory such as Out-of-Paper
Reception and Memory Transmission will be lost after the power is disconnected
(only for FAX-715M/725M).
`. ”
Helpful Hints If your fax machine is connected to a PBX, you may need to insert an additional
number before each fax or telephone number to access an outside line.
Setting Up Number Groups (Only for 715M/725M)
Number Groups allow you to send the same fax message to many fax numbers by pressing only
one One-Touch key (Broadcasting). You must store each fax number first as a One-Touch or
Speed-Dial number. Then you can combine them into a Group. Each Group uses a One-Touch key.
You can have up to 6 smaller Groups or can assign up to 59 numbers if you want one large Group.
You can use the same stored number in several groups. Groups can have a name up to 15
characters long, | |
1. Press FUNCTION.
2. Press 4.
3. Press 3.
4. Press one of the One-Touch keys to
be the stored group number.
Example: select “One-Touch 1” as a group.
5. After two seconds enter the group
number by using the number keys.
Example: 1.
6. Enter the One-Touch or Speed-Dial
numbers in this group.
Example: #03, #05, *02.
(Note: Use the # key and number keys
for Speed-Dial numbers, and the * key
and number keys for One-Touch num-
bers.)
7. Press SET.
8. Enter the group’s name.
Example: ALL BROTHER.
9. Press SET.
10. Press STOP to return to date and
time.
Helpful Hints You can print a list of all One-Touch numbers and Speed-Dial numbers. Group
numbers will be listed under One-Touch and Speed-Dial numbers. (See page
10-3~4.)
* : One-Touch
# : Speed-Dial
5. USING THE UNIT AS A TELEPHONE
Your fax machine can be used to make regular telephone calls. You can dial numbers manually,
by pressing the number keys, or by using One-Touch or Speed-Dialing.
Manual Dialing
1. Pick up the handset, or press HOOK.
2. When you hear a dial tone, you can begin dialing by pressing the number keys.
3. If you used HOOK to dial, pick up the handset when the call is answered.
One-Touch Dialing
1. Pick up the handset, or press HOOK.
2. When you hear a dial tone, press the desired One-Touch key.
3. If you used HOOK, pick up the handset when the call is answered.
If you try to use a One-Touch number that has not been stored on the key you pressed, you will
hear a warning sound and the display will say, NOT REGISTERED”. The display will return to
normal after 2 seconds. o
Speed Dialing
1. Pick up the handset or press HOOK.
2. When you hear a dial tone, press SPEED DIAL and then press the two-digit Speed-Dial
number.
3. If you used HOOK, pick up the handset when the call is answered.
Using HOLD, PAUSE, # with the Telephone
- Use REDIAL / PAUSE for putting a 3.5 second pause between numbers.
- Use HOLD to put a call on hold. You can put down the handset without
disconnecting the call. You must pick up the fax handset to release the call from
HOLD.
- Use # temporarily to switch the dialing type from “pulse” to “tone”. This key is also
used for push-button services, such as those offered by banks, credit card companies,
or paging services,
On Hook Dialing
When you make a call using HOOK, you can listen to the other end through the one-
way speaker of the machine, but they can’t hear you unless you pick up the handset.
Also, if you press HOOK again before you pick up the handset, the call will be
disconnected.
Optional Settings When You Send a Fax Manually
¢ Resolution (See page 6-2, 6-12~13.) * Contrast (See page 6-4.)
* Cover Page (See page 6-14~15.) * Overseas Mode (See page 6-12.)
e Call Reservation (See page 6-18.) )
Searching the Telephone Index (Only for FAX-715M/725M)
Once you have stored a name and number as a One-Touch number or as a Speed-Dial number,
you can search for that name alphabetically using the Telephone Index. You can also dial a
number directly from the Telephone Index.
1. Press TEL-INDEX.
2, Use the number keys to input the
first character of the stored name,
and press —« (left arrow) or =
(right arrow) to find the name.
3. Pick up the handset, or press
HOOK.
4. Press START to begin dialing.
- Return the handset to its cradle
or press HOOK to cancel the call.
6. SENDING FAXES
A) DOCUMENT BASICS
The Size of Your Documents
148mm 216mm (8.5")
216mm (8.5" и « —
р 6 (5.8%) amm | |_208mm 82") | | amm
— 100 Y | TT
т Tre :
. m i Mm : =
Minimum (5.9") À =
_Y E 2
и Е E
- 5 5
и” =
Maximum 900mm De >
(35.4) pe scanned pp <
Вы (printed) =
7 area E =
> E D
и” es E
> ” Y 2
A Ye
7 ; À
|
(in 50mm,5.9"
length
The size of the documents you want to send by fax should not be larger (or smaller) than your fax
machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and 8.5
inches) wide and between 150 and 900 mm (5.9 and 35.4 inches) long.
The maximum width of the scanned area is 208 mm (8.2 inches), which can be printed on the
recording paper of the recipient’s fax.
How to Insert the Document
To send a fax, first insert the document you wish to send, face down, in the A
document feeder. The top edge of the document should go in first, or the fax |
will be received up side-down.
To prevent the document from going crooked as it is fed, adjust the paper dOL
guides to fit the width of the document.
NOTICE
About the Documents You Send...
Do not use documents that are curled, wrinkled, folded, ripped, or that contain
staples, paper clips, paste, or tape. Álso, do not use cardboard, newspaper, or fabric.
curled folded staples tape
wrinkled ripped paper clip
The Auto Document Feeder (ADF)
The Auto Document Feeder (ADF) automatically feeds documents (up to 15 pages) into the fax
machine, one at a time. The thickness and weight of the documents should fall into the following
categories: |
Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10° to 4.7 x 10% inches).
For multiple sheets: 0.07 to 0.10 mm (2.8 x 10° to 3.9 x 10“ inches).
Weight: For one sheet: 52 to 35 g/m° (0.07 x 107 to 0.121 x 10° Ibs/inch*).
For multiple sheets: 52 to 80 g/m? (0.07 x 107 to 0.114 x 107 Ibs/inch”).
As a reference, please note that the paper on which this is printed has the following thickness and
weight:
Thickness: 0.10mm (3.9 x 103 inches)
Weight: 80g/m?{0.114 x 107 lbs/inch?)
Before inserting documents into the document feeder, fan the sheets of paper to make sure the
documents are not stuck together, Then tap the leading edge on a table so that all the pages are
even when placed in the feeder, Make sure you always put the documents in face down.
Getting Ready to Send a Fax
SETTING THE RESOLUTION
You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any
time before you press START or COPY. You can choose a setting by pressing the RESOLUTION
key. (0 means light off. es means light on.)
STANDARD FINE PHOTO SFNE The STANDARD resolution can be used for most typewritten
© O text. When the STANDARD setting is on, both lights are off.
Transmission speed is normal.
FINE FINE PHOTO SFINE The FINE resolution is an ideal setting to use if you want to send
-9 — 0 jocuments that have small print. When the FINE setting is on,
the FINE light will be lit.
Transmission speed is slower than STANDARD.
SUPERFINE FINE PHOTO SFINE The SUPERFINE resolution is a good setting to use for documents
O— ith very small print or artwork. When the SUPERFINE setting
is on, the S. FINE light will be lit.
Transmission speed is slower than FINE.
PHOTO FIRE PHOTO SHE The PHOTO resolution is ideal for sending documents that have
7 ” varying shades of gray, such as photographs. The PHOTO setting
is on when both lights are lit.
Transmission speed is slower than FINE,
To set different resolutions for each page of a multi page document, refer to “Multiple Resolution
Transmission” on page 6-12.
SETTING THE CONTRAST
The fax machine has automatic contrast control, but if you need to send a document that is very
light or very dark, you may want to set the contrast yourself.
Use SUPER LIGHT to send a very hight document.
Use SUPER DARK to send a very dark document,
1. Insert the documents face down
into the feeder.
2. Press FUNCTION.
3. Press 1.
4. Press 4.
The display will alternate messages.
5. Use =a (left arrow) or => (right
arrow) to select one of the settings,
AUTO, S.LIGHT, or S. DARK.
Example: S.LIGHT.
6. Press SET.
7. Press STOP to exit.
Then start the fax sending operation (see page 6-4) or copy (see page 9-1).
B) BASIC FAX TRANSMISSIONS
Sending a Fax
There are 3 basic ways of sending a fax:
1) Manual transmission:
You can talk or listen to the other party before you send a fax by picking up the
handset and dialing the number. After the other party has finished talking and
has pushed its START button, you will be able to send vour fax by pressing your
START key and putting the handset back down in its cradle. (If you call and all
vou hear is the chirping sound of a fax machine, you can go ahead and press your
START key, and then put down the handset.)
2) Automatic transmission:
You can send a fax without picking up the handset or without pressing HOOK
by dialing the fax number and then pressing START.
a. One-Touch Dialing
Press one of the One-Touch keys. (The numbers must be stored beforehand. See
page 4-4.) Then press START.
b. Speed-Dialing
Press SPEED DIAL, then use the number keys to enter a two-digit number,
For example, press “05” for 5. (The numbers must be stored beforehand. See page
4-6.) Then press START.
c. Telephone Index (Only for FAX-715M/725M)
You can use the Tel-Index to make telephone or fax calls.(See page 5-2.)
3) Timer transmission:
It is possible to send documents at a later time by using the TIMER function. (See
page 6-7.)
Talking to the Other Party When Sending a Fax
When you are sending a fax manually and you hear the recipient's voice instead of
fax tones, you can use the handset to have a conversation. When or if you want to then
send a fax, ask the person on the other line to press START on his/her fax machine
and when you hear fax tones you can press START to begin sending your fax.
Sending a Fax Automatically
1. Insert the documents face down ER EL
into the feeder. C
2. Enter a fax number.
Example: One-Touch dialing.
3. Press START.
Sending a Fax Manually
1. Insert the documents face down
into the feeder.
2. Pick up the handset or press HOOK
and listen for the dial tone.
3. Enter the fax number,
You can use manual dialing, One-Touch
dialing, Speed Dialing, or Tel-Index (Only
for FAX-715M/725M).
4. When you hear a fax tone, press
START.
Your fax machine will begin sending the
documents.
5. Return the handset to its cradle, if
you did not use HOOK.
Automatic and Manual Re-dialing
If a number you have dialed 1s busy or your call did not go through for some other reason, you can
re-dial that number. There are two ways to re-dial, “automatic” and “manual.” Automatic
redialing can only be used for faxes that were sent using automatic transmission—not for
telephone calls. The factory setting is “auto re-dial on” and it will re-dial the number 3 times at
5 minute intervals automatically before giving up. The fax machine will alsore-dial the last dialed
number when you press REDIAL/PAUSE (manual re-dialing).
C) ADVANCED FAX TRANSMISSIONS
Sending a Fax by Using Quick-Scan (Memory Transmission)
(Only for FAX-715M/725M)
If you are faxing a set of documents that are confidential in nature or you just need your original
documents back right away, you don't have to stand at the machine and wait for the transmission
ofeach page to be completed. You can use Quick-Scan in order to get your original documents back
before transmission.
If You Get a MEMORY FULL Message When Trying to Send a Fax by
Using Quick-Scan
If the memory becomes full when scanning page one, the display shows “PRESS
STOP KEY”, then press STOP to abort the job.
If the memory becomes full on page 2 or more of a multi-page document, you will be
prompted to press START to send the portion already scanned, or STOP to abort the
job.
1. Insert the documents into the
feeder. C
2. Press Q.SCAN.
The display indicates how much memory «
is available.
3. Enter the fax number.
4. Press START to begin scanning the
documents into memory. Once
completed,the fax machine will dial
the destination.
Delayed Transmission
You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine
will also produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to
three different documents for delayed transmission on FAX-7 15M/725M, and one document on
FAX-615/625/635/675.
1. Insert the documents into the
feeder. @
2. Press Q.SCAN to use memory
transmission, or you can send your C
fax normally (Only for FAX-715M/
725M.).
. Press FUNCTION.
. Press 1. |
. Press 1.
сз (ло Wo
. Enter the time in 24-hour format
using the number keys.
Example: 19:45 (7:45 P.M.).
7. Wait for two seconds.
8. Press STOP,
9. Enter the fax number.
10. Press START.
The fax machine will wait until the
specified time to call.
Setting the Daily Timer (for Delayed Transmissions)
The Daily Timer function lets you send a fax at a set time every day. This is handy for sending
delayed jobs that must go out at the same time daily. Once you make this setting, vou don’ have
to enter the time everyday. The setting will stay the same until you change it. So you can use
it everyday, or only on days when you need it.
1, Press FUNCTION.
2. Press 7.
3. Press 2.
4, Enter the time in 24-hour format
using the number keys.
Example: 19:45 (7:45 P.M.).
5. Wait for two seconds, press STOP
to exit.
Broadcasting (Only for FAX-715M/725M)
By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you
can send faxes automatically to a maximum of 60 different locations at once.
You can not broadcast to a number that has not been stored into memory.
1. Insert the documents into the
feeder.
2. Press Q.SCAN.
3. Enter the One-Touch and Speed-
Dial numbers, one after the other,
or only a group number.
Example: Group number.
4. Press START and the fax machine
will read the documents into
memory, and then start sending
faxes to all the numbers you en-
tered. |
Getting Familiar with the Broadcasting Function
* To stop the broadcast in progress, press STOP.
* Enter the chain dialing numbers as you normally would, but keep in mind that
each key counts as one location, so the number of locations you can call becomes
limited. You have up to 60 locations. You can call with One-Touch, Speed-Dialing,
and group numbers.
* Ifthe line is busy or for some other reason a connection could not be made during
broadcasting, the fax machine will re-dial the number automatically. (See page 6-
5.)
* If the memory is full, press STOP to abort the job or press START to send the
portion that is in the memory (if more than one page has been scanned.) (See page
6-6.)
Helpful Hints 1. Use the Telephone Index to help you choose the numbers you want to broadcast.
(See page 5-2.) |
2, After transmission is completed, a Broadcast Report will be printed
automatically to let you know the result of transmission.
Sending by Multi-Transmission (Only for FAX-715M/725M)
Use multi-transmission for sending several different faxes to several destinations at once. For
example, you can fax “Document À” to one destination and “Document B” to another destination
automatically.
This is not to be confused with Broadcasting, which is sending one document(s) to many
destinations.
If vou wish, you can combine this function with broadcasting so that you can fax different
documents to different lists of people at the same time. To do this, you store various sets of
documents in memory. Then, for example, you can automatically fax “Document A” to one list of
people and “Document B” to another list of people. You can preset 3 different documents including
timer transmission in memory; if you set one timer transmission, multi transmission is available
for two destinations.
After scanning documents, your fax machine will start sending them in scanned order.
If you press only Q.SCAN instead of SHIFT + Q.SCAN for the last document, your fax machine
will start dialing without waiting for 30 seconds.
1. Insert “Document À” into the
feeder.
2. Press SHIFT + Q.SCAN together to
send by multiple transmission.
The display shows remaining memory.
3. Enter the fax number. (Or a series
of numbers if you are broadcast-
ing.)
4. Press START to start scanning
documents.
5. Insert “Document B” within 30
seconds after “Document A” has
been scanned. (If you wait more
than 30 seconds to sean another
document, the machine will begin
to send the document(s) it has.)
6. Repeat the step 1, 2, 3, 4 for the
third document.
7. After 30 seconds, your fax machine
will start sending the documents
in scanned order.
Interrupting the Timer and Polled Job
You can send a fax without canceling the timer (see page 6-7) or polled waiting (see page 8-2) with
documents in the feeder by “interrupting” it. When you interrupt the timer to send a “new” set
of documents, the fax machine does not re-dial the number automatically if it is busy. Also, you
can not use the function mode when you are interrupting the timer or polled waiting.
Example: TIMER WAITING with a document in the feeder.
. Press FUNCTION.
. Press 0.
. Wait for two seconds.
> WW N =
. Remove documents from the fax
machine.
5. Place the “new” documents into the
feeder.
6. Enter the new fax number for the
documents you are sending now,
then press START.
7. After the transmission is finished,
place the “old” documents back into
the feeder.
8. Press FUNCTION and 0 to restore
the timer.
Canceling a Job
Use the cancel job function to permanently remove scheduled tasks such as polling or polled
waiting (see page 8-2) and a timer job (delayed sending) (see page 6-7) from your fax machine.
Example: TIMER WAITING with documents in the feeder.
1. Press FUNCTION.
2. Press 2.
Any waiting jobs that have been set up
will appear in the display. C ;
If no jobs are waiting to be processed, a ;
“NO JOB WAITING” message will appear
in the display.
3. Use —« (left arrow) or »> (right
arrow) to select the job you wish to
cancel.
4. Press SET.
5. Press 1 to cancel the selected job, or
2 to exit without canceling.
If1 is selected, the job will be cleared and
the next job in the queue will appear in
the display.
6. Tocancelthe next job, press 1 again.
To exit, simply press 2.
D) FAX TRANSMISSION OPTIONS
Setting the Overseas Mode
If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode.
Using the Overseas mode is an effective way to send faxes overseas. After sending your fax, the
overseas mode will switch itself OFF.
1. Insert the documents into the
feeder.
2. Press FUNCTION.
3. Press 1.
4. Press 6.
5. Press —« (left arrow) or => (right
arrow) to switch to ON.
6. Press SET.
7. Press STOP to exat.
8. Then start the fax sending opera-
tion. (See page 6-4~5.)
Setting Your Fax Machine for Multiple Resolution Transmission
This is a temporary setting for the current transmission job only.
You can set the resolution of the documents you send by pressing RESOLUTION. Once you set
the resolution, all the pages will be sent at the same resolution. However, there may be times
when you want to send some pages at one resolution, such as “standard”, and other pages in
another resolution, such as “photo.” If you send all pages in photo resolution, for instance, it would
take a great deal of time. It is better to specify the resolution for each page to minimize
transmission time. This is made possible by using the 1. TEMP. SETTINGS function. The
resolution will revert to STANDARD after the documents have been sent.
1. Insert the documents into the C >
2. Press FUNCTION.
3. Press 1.
4. Press 5.
5. Press — (left arrow) or m= (right
arrow) to find the resolution you
want for the first page of your
documents.
Example: FINE,
6. Press SET.
Return to step 5 for setting the resolution
for page 2 and the following pages.
7. When you finish setting the resolu-
tion for all your pages, press STOP.
8. Enter the fax number.
9. Press START.
Gray Scale (Only for FAX-615/625)
You can set initial gray scale level to either 16 or 32. The default setting is 32. This is the initial
level of photo mode, which is effective for sending photographs. If you try to send a document in
32 level photo mode and the receiving machine does not have super fine mode, the machine will
fall back to the 16 level automatically. Therefore, if you send frequently to such a machine, you
may want to set the initial gray scale level to 16.
1. Press FUNCTION.
2. Press 5.
3. Press 4.
4, Press — (left arrow) or m (right
arrow) to choose either 16 or 32.
Example: 16.
5. Press SET.
6. Press STOP to exit.
Sending a Fax with an Electronic Cover Page Message
An automatic Cover Page will allow you to send details of who the fax is going to, who it is from
and when it was sent. This is what the Cover Page looks like:
09/12/1996 15:25
=== COVER PAGE ===
ТО: NJ OFFICE (1)
FAX: 14155551212
FROM: BROTHER (2)
FAX: 4155554444
TEL: 4155554445
03 PAGELS] TO FOLLOW (3)
COMMENT: PLEASE CALL (4)
(1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If you are
dialing manually, the name of the destination will be left blank.
(2) The “FROM” information comes from the Station ID.
(3) The number of pages you are sending. When Cover Page is sent each time by using the
automatic settings (sce page 6-16), the number of pages will be left blank.
If you have used the temporary Cover Page setting (see page below), the number of pages you
entered will be listed.
(4) Your comments. You may customize the comments (see page 6-15).
1. Insert the documents into the
feeder. | C
2. Press COVERPAGE.
C
3. Use — (left arrow) or m= (right
arrow) to select the comment you
want.
Example: 2. PLEASE CALL.
4. Press SET.
5. Enter the number of pages you are
sending. (Enter “00” to leave the
number of pages blank.)
Example: 03.
6. Enter the fax number and press
START.
The Comments Selection on the Cover Page
You can choose one comment from among 4 options for FAX-615/625/635/675 and 6
options for FAX715M/725M. The first option is to send no comment at all. The next
3 are built-in comments, and the last two available on FAX-715M/725M are ones you
can enter yourself.
1. COMMENT OFF
2. PLEASE CALL
3. URGENT
4. CONFIDENTIAL
6. (Your own customized comment up to 27 characters). (See page below)
—
Customizing Your Cover Page Comment (Only for FAX-715M/725M)
5. (Your own customized comment up to 27 characters), Only for FAX-715M/725M
и
You can customize the comment on your Cover Page as follows:
1. Press FUNCTION.
2. Press 7.
3. Press 6.
4. Press —e (left arrow) or m= (right
arrow) to select 5 or 6 where you
wish to store a comment.
Example: 5.
5. Press SET.
6. Enter your customized comment
by using the number keys (up to 27
characters).
(See page 3-8~9 for morc details.)
Example: TOP SECRET.
7. Press SET.
8. Press STOP to exit.
Printing the Cover Page
You can print a Cover Page to check the format.
1. Press FUNCTION.
2. Press 3.
3. Press 4.
(Press 3 on FAX-615/625/635/675.)
4. Press START.
To Always Send a Cover Page
If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the
details of the Cover Page each time. Here is how you can switch the setting for the automatic
Cover Page to ON or OFF:
1. Press FUNCTION.
2. Press 5.
3. Press 3.
4. Press — (left arrow) or => (right
arrow) to choose ON or OFF.
Example: ON.
5. Press SET.
6. If you selected ON, you need to
select a comment, by pressing —=-
(left arrow) or m= (right arrow).
Example: 2. PLEASE CALL. (See page 6-
15.)
7. Press SET.
8. Press STOP to exat.
Sending a Fax When the Cover Page Is ON
If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed
on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all
the Cover Pages you send,
Even if the Cover Page ON/OFF setting is ON, you can avoid sending an automatic Cover Page
by pressing COVERPAGE once to turn off the Cover Page for that transmission.
If you want the total number of pages sent to be printed on the cover page, press COVERPAGE
once to set the COVERPAGE ON/OFF option to OFF. Then press COVERPAGE once again and
enter the number of pages. (See page 6-14.)
1. Insert the documents into the
feeder. The display will say
“COVERPAGE ON” for one second. C
- 2. Enter the fax number.
3. Press START.
Your machine will begin transmit-
ting the Cover Page and original
document.
Sending a Fax with Call Reservation
You can send a fax and then talk to the recipient using the Call Reservation feature. After your
fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving
a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can
pick up your handset and start a conversation. If you have both Call Reservation and Call Back
Message set to ON and the recipient does not pick up the handset when it rings, vour fax machine
will leave a fax message asking them to call you.
1. Insert the documents into the
feeder.
2. Press FUNCTION.
3. Press 1.
4. Press 3.
5. Press — (left arrow) or » (right
arrow) to select Call Reservation
ON or OFF.
Example: Call Reserve ON.
6. Press SET.
7. Press — (left arrow) or = (right
arrow) to select Call Back Message
ON or OFF. |
Example: Call Back Message ON.
8. Press SET.
9. Press STOP.
10. Enter the fax number.
11. Press START.
12. Pick up your handset if it rings.
09/12/1996 15:25 |
=== CALL BACK MESSAGE ===
ТО: NJ OFFICE
FAX: 14155551212
FROM: BROTHER
PLEASE CALL AT [TEL] 4155554445
[FAX] 4155554444
|
Using the Call Reservation Function
1. There are some fax machines that will not respond to this function.
2. When you use auto re-dialing, you cannot use the Call Reservation function, but
if Call Back Message is ON, your fax machine will leave a Call Back Message to
ask the other party call you.
3, You cannot use Call Reservation with the timer or with the polling function.
4, You must register your Station 1D number to set Call Back Message: ON.
(See page 4-3.)
— J
Printing the Call Back Message
You can print a sample Call Back Message to check the format.
1. Press FUNCTION.
2. Press 3.
3. Press 5.
(Press 4 on FAX-615/625/635/675.)
4. Press START.
ECM (Error Correction Mode) (Only for FAX-715M/725M)
The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax
transmission while it is in progress. ECM transmissions are possible only between machines that
both have the ECM feature. If they do, you can send and receive fax messages that are continually
checked for their integrity. | | |
Sufficient memory must be available in your machine for this feature to work.
Error Re-Transmission (Only for FAX-715M/725M)
Error Re-Transmission is helpful when the receiving machine does not have ECM. Even though
your machine cannot check the integrity ofthe message, it will resend the page(s) affected after
occurrences of accidental noise have caused an error.
1. Press FUNCTION.
2. Press 5.
3. Press 4.
4. Press —« (left arrow) or => (right
arrow) to choose either ON or OFF.
Example: ON.
5. Press SET.
6. Press STOP to exit.
- This feature is available only for memory transmission using Quick-Scan (see page
6-6--9).
Next-FAX Reservation (Only for FAX-625/635/675/715M/725M )
You can use Next-FAX Reservation for sending a fax when the fax machine is busy receiving or
transmitting from memory. This function saves you from having to wait until the incoming fax
has printed or the fax stored in memory has finished transmission. To use the Next-FAX
Reservation feature insert the documents as you normally would and follow a few other simple
steps.
1. Insert the documents into the
feeder.
2. Enter a fax number.
3. Press START.
4. Press SET.
6-21
If a Onc-Touch or SPEED DIAL number is selected that is not stored, a warning beep
will sound.
. Next-FAX Reservation cannot be used when there are documents in the document
feeder awaiting timer transmission or polled waiting or when the interrupt
function is in use,
. When you are making a call using Next-FAX Reservation, you can dial manually,
or use One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use
One-Touch dialing, the screen will display only the number of the One-Touch
number you are using, such as “*01” and not the name of the person you are
calling. Similarly, if you use Speed- dialing, the screen will show you only the
Speed-Dial number, such as “#02”.
. You can set the resolution for Next-FAX Reservation by pressing RESOLUTION,
but you can not change any settings using the FUNCTION key. (For example you
cannot change a setting for multiple resolution transmission by using function
mode.)
. To cancel a Next-FAX Reservation, remove the documents and press STOP.
7. RECEIVING FAXES AND OTHER CALLS
A) BASIC SETUP TO RECEIVE FAXES
Selecting an Answer Mode
There are four answer modes for your fax machine. Choose the mode that suits your needs by
pressing the MODE button repeatedly until you have changed the AUTO and F/T lights to the
setting you want. For more information about a particular mode, refer to the page number given.
(OQ means light off. e“ means light on.)
How it Works
See Page
Answer Mode
1. MANUAL AUTO TAD
()—
2. AUTO AUTO TAD
29
3. F/T AUTO TAD
O
4. TAD
AUTO TAD
-@
FIT
o
FT
O
FT
LS
FIT
a
You control the phone line and must answer every
call yourself. Use this mode when you are using a
computer modem onthe line or if you receive very few
fax messages.
(Automatic) The fax machine automatically answers
every call with fax tones (dedicated fax line). You can
not receive a telephone call, but you ean use the line
to call out.
(Fax/Telephone) The fax machine controls the phone
line and automatically answers every call. If it an-
swers and hears fax tones coming over the line, it will
receive the fax message. If the fax machine answers
and does not hear fax tones, it will ring for you to pick
up a phone and take over the call. This mode is for
people who do not use an answering machine.
You can not have a telephone answering de-
vice in a separate phone jack on the same
phone line.
You must set the Ring Delay and F/T Ring Time.
If you have extension phones on the line, set the
Ring Delay to 4 rings.
(Telephone Answering Device) The answering ma-
chine controls the phone line and answers every call.
As soon as the TAD answers, the fax machine listens
for fax tones; if it hears them it will take over the call
and receive the fax message. The TAD must be a
physical device that is plugged into the EXT
jack of the fax machine. Your fax machine will
not work with an outside telephone answering
service. TAD mode can be set so you can leave it
turned on when you are at the fax machine and still
have time to answer your calls before the TAD picks
up; you do not have to change modes when you come
and go.
The Ring Delay and F/T Ring Time do not
apply! The number of rings is set on the an-
swering machine, which overrides the Ring
Delay setting on the fax machine.
7-2
7-2
7-10
Manual Reception (MANUAL Mode)
When you set the Answer Mode to MANUAL, you must answer each incoming call yourself. Here
1s what you should do when using MANUAL Mode:
If You Get a...
Then You Should...
1. Regular phone call
2. Phone call and request
to send a fax
3. Fax tone...
Talk as you normally would.
Press START when finished talking, and replace the handset.
Note: Sender must also press START.
Press START, and replace the handset.
Automatic Fax Only Reception (AUTO Mode)
You can receive all your faxes automatically in Automatic Fax Reception mode (AUTO light is
ON). Select this mode by pressing MODE.
Setting the Ring Delay
You can set up the number of rings before the fax machine will receive automatically in AUTO
and F/T modes.
1. Press FUNCTION.
2. Press 6.
3. Press 2.
4, Press —« (left arrow) or m= (right
arrow) repeatedly until you find
the number of rings you want.
Example: 00.
When you set 00, you can receive your
incoming faxes with no rings.
5. Press SET.
6. Press STOP to exit.
The FIT Switch (F/T Mode)
When you share one line for your telephone and fax machine, in the F/T switch mode, the fax
machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)
The fax machine
| Incoming Cali
|
You pick up any
picks up after ring
delay elapses.
|
All extensions in the home
will ring for 0-4 rings
(user selectable).
The fax machine picks up
the call and automatically
detects whether it is a fax
or voice call.
Fax call | | Voice call
г
Y
Fax reception is
automatically
activated. for you to pick up.
The handset will ring
| between 10-60
The fax message
is received.
Only the fax handset
rings (double ring)
seconds
(user selectabie).
|
extension within ring
delay selection.
You must manually
determine if it is a
voice or fax call.
Fax call
Voice call
y
y
A) If you are at the
fax machine, press
START.
B) If you are at an
extension phone,
you can transfer
the fax call to the fax
unit by pressing your
remote activation
code (51).
Talk as
normal.
y
'
'
The caller may
hang up.
The caller stays
on the line through
the entire 10-60 second
ring time. :
You pick up
the fax handset.
The fax mode
is activated.
y | Talk as normal. |
!
The caller may hang up. |
Setting the F/T Ring Time
You can specify the maximum time you want the fax machine to ring (double ring) to notify you
after it has answered a telephone call; there are four predefined settings: 10, 20, 30, or 60 seconds.
During this time, only the fax machine will ring. No other phones on the same line will ring.
1. Press FUNCTION.
2. Press 6.
3. Press 4.
4. Press —# (left arrow) or m= (right
arrow) repeatedly until you find
the setting you want.
Example: 10 sec.
5. Press SET.
6. Press STOP to exit.
Smoothing
The smoothing feature enhances the appearance of incoming faxes by making the lines smooth
and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports
you print. The initial setting is ON.
1. Press FUNCTION.
2. Press 5.
3. Press 1.
4, Press — (left arrow) or => (right
arrow) to choose ON or OFF.
Example: OFF,
5. Press SET.
6. Press STOP to exit.
Speaker Volume
There are three settings available for the speaker volume, OFF, LOW, or HIGH. This setting
controls the loudness of the fax machine’s speaker, which is connected to the phone line. The
initial setting is LOW,
1. Press FUNCTION.
2. Press 6.
3. Press 3.
4. Press — (left arrow) or »=- (right
arrow) to choose a setting either
OFF, LOW, or HIGH.
Example: HIGH.
5. Press SET.
6. Press STOP to exit.
Ring Volume
You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH.
Even if you select OFF, the ring volume will be LOW for F/T ringing, Call Reservation ringing and
for Distinctive ringing if it is SET,
1. Press FUNCTION.
2. Press 6.
3. Press 5,
4, Press —«1 (left arrow) or => (right
arrow) to choose either OFF, LOW,
or HIGH.
Example: LOW.
5. Press SET.
6. Press STOP to exit
Reception into Memory/Out of Paper Reception
(Only for FAX-715M/725M)
If the paper roll becomes empty, the LCD will display the message “PAPER ROLL
EMPTY”. Simply load a new roll of paper. (See page 1-5.)
Your fax machine will store incoming faxes in its memory automatically if it runs
out of paper. The contents of the memory will be printed when you replace the new
recording paper. The memory will not be lost as long as you do not turn off the
machine or disconnect the power.
B) REMOTE ACTIVATION
What is Remote Activation?
If you answer a call that is a fax message, you can use the Remote Activation Code to make your
tax machine take over the call. If your fax machine answers a telephone call that is for you, you
can use the Remote Deactivation Code to pick up the call at an extension phone. (You do not need
a code to take over a call at the fax machine.) You must use a touch tone phone.
Connecting an External or Extension Telephone
You may connect an external telephone to your fax machine, as shown below, Use the
“EXT.” jack on your fax machine. Alternately, you may wish to use this “EXT.” jack
to connect a telephone answering device (TAD). An extension phone is a telephone
that is plugged into a separate wall jack on the same phone line.
External Extension
Telephone Telephone
If the external telephone is in use, the warning message “EXT. TEL IN USE” will be
displayed on the fax LCD. When the handset on the fax machine is picked up, an
alarm will sound. You can disconnect the external phone and switch to the fax
0 machine’s handset by pressing HOOK.
A
Using Remote Codes
The Remote Activation Code (51) is used in F/T mode and TAD mode. The Deactivation Code
(#51) 1s used only in F/T mode.
Using the Activation Code:
When you are at the fax machine, you will probably answer incoming calls before your fax
machine or answering machine is programmed to pick up. H you answer a call and no one
seems to be on the line, assume it is a fax message. Do not hang up. You must activate
your fax machine to take over the call first. (If you are holding the fax handset, just press
START and hang up.) If you are on an extension or external phone, press *51 and wait for
your fax machine to respond before you hang up. After 3 seconds you will hear receiving
tones (chirps) through the handset. Then hang up. You can repeat the code as many times as
needed. Your fax machine will take over the call and print the fax mess age. If your caller wants
to talk before sending the fax, you can have a conversation first and then activate your fax
machine with the code. |
The Remote Activation Code can also be used by your callers. When you are using a TAD, your
outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See the
section on Connecting a Telephone Answering Device for more information.)
Using the Deactivation Code:
When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling
tones (a telephone call or manual fax). It will respond with a double ring (short, short) to alert
you to take over. Because it has already answered the call, only the fax machine will ring;
extension phones are no longer connected to the call. Pick up any phone except external phonc
on the line.
To take over the call at the fax machine:
Pick up the handset of the fax machine and talk to the caller as usual. If no one is there or
someone 1s trying to send you a manual fax, press the START key and replace the handset.
Your fax machine will display “receiving” and print the incoming fax message.
To take over the call at an extension phone:
Pick up the handset on another telephone and press #51 quickly during the silence
between the double ring pattern. When the fax machine hears the code it will stop ringing
and let you speak with the caller. If no one is on the line or someone is trying to send you a
manual fax, send the call back to the fax machine (351).
Making the Remote Codes Easier to Use
You can change the codes at any time. It may be easier for vou and your callers to press the same
key three times (Example: *»*X and ###), Although you can change the codes to any numbers
you want, try to avoid using digits for the Activation Code. The Remote Activation Code can
not match any number you dial. If you try to dial a phone number that includes the Activation
Code, your fax machine will go into receiving mode.
Troubleshooting
Sometimes other equipment on your phone line reserves a key that is in the Activation or
Deactivation code. {Some answering machines reserve the “*” key.) If the code you use to
retrieve messages from your answering machine causes the line to be disconnected, try
changing the Remode Codes. Change *51 to ### and #51 to 999. The Remote Activation and
Deactivation Codes may not work with some telephone systems or telephone sets.
NOTE: If you accidentally pick up an extension phone when a fax message 1s being received,
srupt the transmission or render some portions unreadable.
Changing and Registering Remote Codes
. Press FUNCTION.
. Press 7.
. Press 5.
. Press —=a (left arrow) or m= (right
arrow) to choose ON or OFF.
Example: ON.
5. Press SET.
6. Enter new remote code to activate.
(Factory setting is “*51”.) Then
wait for 2 seconds.
. Enter new remote code to deacti-
vate. (Factory setting 1s “#51”.)
8. Wait for 2 seconds.
9. Press STOP to exit.
C) CONNECTING A TELEPHONE ANSWERING DEVICE
(TAD)
The TAD Mode
When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the
incoming calls. Your Brother fax machine will listen in on the line for fax CNG tones. If it hears
them, it will take over the call and receive the fax message. If it does not hear fax tones, it will
let the TAD continue playing the outgoing message so the caller can leave a voice message.
The TAD must answer within 4 rings (2 rings are recommended). The fax machine can not hear
the CNG calling tones until the TAD answers the call. With 4 rings, only 8-10 seconds of CNG
calling tones are left for the “handshake”. So you must strictly follow the instructions for
recording the OGM.
You must erase the incoming messages frequently on your TAD. When the TAD’s memory is full
it will not answer incoming calls (fax or voice}.
Connecting an External TAD to the Unit
You may connect an external TAD to your fax machine, as shown below. Use the
“EXT.” jack on-your fax machine,
- Donot connect a TAD elsewhere on the same
phone line. This will cause problems because
your fax machine and TAD will both try to
control the line.
7-10
Example of the Sequence of External TAD Reception
| Incoming Call |
|
The call is picked up
by the external TAD.
(Recommended
setting for TAD
is 2 rings.)
Fax reception is | «— —— | The external TAD —— | The caller must
automatically Auto outgoing message Manual | Press your remote
activated by dialed begins (recommended dialed activation code
fax tones. fax call length of less than fax call | activate the
20 seconds). 4 fax machine.
| Voice call | | |
| The fax message is
The fax message The caller leaves a | received on paper.
is received on voice message onthe | -—-—
paper. external TAD. The caller
can also
send a fax message.
Hookup
There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line.
The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your
fax machine can not work properly if you plug the TAD into a wall jack. Follow these steps:
1.
2.
> Aa QO
Plug the telephone line cord from the wall jack into the back of the fax machine in the jack
labeled LINE.
Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled
EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone
line and not for telephone set.)
. Put your fax machine in TAD mode by turning both the AUTO and F/T lights on.
. Set your TAD to 4 rings or less. (The fax machine’s Ring Delay setting does not apply).
. Turn the TAD's Answer mode to ON.
. Record the OGM (outgoing message) on your TAD as explained below,
Recording the TAD’s Outgoing Message (OGM)
The TALYs outgoing message 1s important because it must be set up to handle two kinds of fax
receptions: automatic and manual. Timing is important,
1.
2.
3.
Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able
to hear the fax calling tones, of automatic fax transmissions, before they stop.)
Limit your speaking to 20 seconds.
End your 20 second message by giving your Remote Activation Code for people sending manual
faxes:
“After the beep, leave a message or send a fax by pressing *51,”
NOTE: Do not assume that most callers send faxes automatically. Many people do not realize
they are not sending fax tones when they lift the handset or press HOOK. Also, some
machines may not send fax tones.
D) DISTINCTIVE RINGING
Distinctive Ringing
What Is Distinctive Ringing?
Distinctive ringing is a service offered by the telephone carriers that allows you to have several
different numbers on one phone line, each with it own distinctive ringing pattern. This way, when
you get an incoming call, you can identify the number being called by its ring. Your local telephone
company can provide more information about this service. The service is usually offered as a
monthly charge to your normal telephone bill.
Can My Fax Machine Use Distinctive Ringing?
Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern
of an additional phone number on the line. The number you register must be the number you want
to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will
be able to identify its own incoming calls and automatically receive faxes at that number. You can
register only one ringing pattern. There are some ringing patterns that can not be registered.
Can I Change the Setting Later?
Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF
temporarily and then turn it back ON, When you move or get a new fax number, change the
distinctive ringing mode to SET so you can register the new number,
How Will the Fax Machine Treat All Other Numbers?
Aslong asthe fax machine is set to MANUAL mode and you have registered its distinctive ringing
number, the fax machine will answer only the registered number. When a call comes in
to your main number (or additional distinctive ringing numbers), all the phones will ring until
you or an answering machine pick up the call, {See the chart on page 7-13.)
If vou want the fax machine to allow a telephone answering device (TAD) to answer only the main
number(s), you must leave the fax machine in MANUAL mode. You can plug the telephone
answering device into either the EXT jack of the fax machine or into a separate phone jack. Ifthe
TAD is in the EXT jack, you will not hear the first two rings on the TAD. The TAD must be set
to its maximum number of rings (at least 4 ring cycles). Otherwise, it will answer the registered
distinctive ringing number before the fax machine has time to recognize the ringing pattern.
If you change the answer mode on the fax machine to AUTO or F/T, that setting will override the
Distinctive Ringing setup. In AUTO or FT modes, your fax machine will answer all the
phone numbers (including its own ring pattern).
How Does the Distinctive Ringing Function Work?
Your telephone number will have the standard ring pattern of long long, while the new number
could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will
not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring
as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine
will answer and automatically receive the fax message. Otherwise, you will hear the extension
phones and the fax machine continue to ring. The fax machine always listens to at least two ring
patterns before it answers, so do not pick up the phone during that time. You will quickly learn
to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either
you or a telephone answering device can answer the main number(s).
Flowchart Sequence of an Incoming Call
| Incoming Call |
Y
All extension phones ring,
fax machine is silent.
(The answer mode should
Registered | be MANUAL.)
Distinctive Main number and other
Ringing Number Distinctive Ringing Number(s).
Y Ÿ
Fax machine automatically Fax machine begins
receives and prints fax ringing on third ring.
message.
You answer the call. Telephone Answering
Device(TAD)
answers the call.
What is the Advantage of Using the Distinctive Ringing Function?
Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the
same line. It is much easier for your callers who dial manually. The fax machine will answer with
receiving tones so they will not have to press an activation code (TAD mode) or wait 30 seconds
to hear fax tones (F/T mode). And the people who call to talk on your main number, will not have
to talk to your fax machine. Basically, 1t gives you two independent numbers without the higher
cost of a second line.
Which Phone Number Should I Register?
Itis a good idea to keep your old number for its original purpose and to register the new number
as your fax number. Remember to give the new fax number to your customers and colleagues.
7-13
What Must I Do to Set up Distinctive Ringing?
To use the Distinctive Ringing feature you must:
1. Get the distinctive ringing service from vour telephone carrier.
2. When your distinctive ringing number is available, register it in the function called Setting
the Distinctive Ringing Function.
3. Keep the fax machine in MANUAL answer mode (both AUTO and F/T lights turned off.)
Setting the Distinctive Ringing Function
This function is a one-time procedure to register a distinctive ringing number with your fax
machine. Your fax machine will answer the registered number automatically, simulating AUTO
answer mode on a dedicated fax line. You can register only one number. Do not try to set up
this function if you do not have the distinctive ringing service. It may cause your fax
machine to malfunction.
This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE
will be on the display screen. Second, you must wait for your friend to call the distinctive ringing
number so you can register the ringing pattern. When a call comes in, do not pick up the handset
until the fax display says PICK UP TO SET. Then pick up the fax handset. If the caller dialed your
distinctive ringing number, press START and check that the display says REGISTERED before
you hang up. Ifthe caller dialed the other number, press STOP and hang up to try again.
Before you begin this function:
1. If you have a telephone answering device, unplug it until after you have finished registering
the distinctive ringing number.
2. Have a friend ready to call your distinctive ringing number.
After you complete this one-time setup:
1. The Distinctive Ringing function automatically will be changed from SET to ON. Distinctive
Ringing operates in MANUAL mode, so you must keep the AUTO and F/T lights
turned off.
. Be sure to have your friend call you on both numbers to test that everything is set up correctly.
. Ifyou do not complete this function by pressing START to register a number, your machine will
stay in MANUAL mode. So, if you decide not to register a number, you must repeat Steps 1-
6 and in Step 4 change the mode to OFF.
CG о
1. Press FUNCTION.
9. Press 6.
3. Press 6.
4, Press — (left arrow) or => (right
arrow) to find the SET mode.
5. Press SET.
6. Press STOP.
NOTE: The display should say
D/R SET MODE. Also, the
answer mode lights will
flash. You must now wait
for someone to call the
distinctive ringing fax
number,
7. When the phone rings, listen care-
fully to check that the ringing pat-
tern is the one you want to register.
If it is, wait (at least two ring cy-
cles) until the display says PICK
UP TO SET. Then pick up the fax
handset.
8. Press START to set.
Check that the display says
REGISTERED.
(If the other number was called,
press STOP to cancel.)
9. Hang up the handset.
How to Turn the Distinctive Ringing Function ON or OFF
The distinctive ringing function is designed to accommodate the distinctive ringing service (a
telephone service that provides you with a multiple numbers, each with a distinctive ring pattern,
on one line). You can change the distinctive ringing function setting to ON or OFF as needed after
you have registered the distinctive ringing number in the function called Setting the Distinctive
Ringing Function. To change the setting, repeat Steps 1-6; Step 4 is where you can select either
ON or OFF.
7-15
E) CALLER ID (Only for FAX-675/715M/725M)
What is Caller ID?
Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone
number (and name in certain states) as the telephone rings. It is a fast way to screen your calls.
You can respond quickly to calls you missed, because Caller IDs are received and stored in your
machine’s memory.
To get the Caller ID Service: apply for the Caller ID service at your local telephone
company.
The type of service varies from state to state and is determined by your telephone
company. Your particular service may display only the caller's phone number or the
caller's number and name. |
NN
Advantages of Caller 1D
For Business
Al! businesses profit from a quicker response to customer calls. Businesses that provide mail
order services, money-lending services or provide confidential information, can protect them-
selves from false orders or acceptance of false identification.
At Home
Residential customers can protect themselves from unwanted calls.
How Does the Caller ID Work?
The Caller ID Appears on the Display When Your Telephone Rings
As your telephone rings, the display shows you the caller’s phone number (or caller’s name in
certain states). You will know who is calling before you pick up the handset or before your
machine automatically receives the call. Once vou pick up the handset, the caller’s ID
disappears. If both the caller’s phone number and name are received, only the name will appear
on the display. You will see the first 16 characters of the number or name.
Helpful Hints «+ If “OUT OF AREA” appears on the display, it means that the call came from
outside your caller ID service area.
* If“PRIVATE CALL” appears on the display, it means the caller intentionally
blocked the transmission of his/her ID,
If no caller ID was transmitted to your fax machine, “CALL PICKUP” will
remain on the display.
The Caller ID is Stored in Your Machine’s Memory (Only for FAX-715M/725M)
The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with
the time and date of reception. The 31st call will cause the oldest ID to be erased.
The Caller ID information stored in the memory can be scrolled through on the display.
And you can also print the Caller ID list and review calls you received by checking the Caller
IDs (see page 7-18). This report will list the Date, Time, Phone Number {Caller ID), Name (in
certain states), and type of call (Comment). On FAX-675, you can use the Activity Report,
which lists the last 30 transactions (see page 10-3). The Activity Report usually lists only fax
calls (incoming and outgoing). However, if you are using Caller ID, the Caller ID information
for incoming fax calls will be included.
NOTE: Please set up the number of rings to more than 02 in the Ring Delay (See page 7-2)
before you use the Caller ID. If you set up the number of rings to 01, you can not receive
the Caller ID.
Scanning through a Caller ID in the Memory (Only for FAX-
715M/725M)
You can display the caller IDs that are stored in the memory to see who called you. (You can skip
to Step 4 below by pressing the SHIFT and TEL INDEX keys simultaneously.)
. Press FUNCTION.
. Press 6.
. Press 7.
. Press SET.
The Caller ID of the last call will appear
on the display.
вое юн
- If no ID is stored, the beeper will
sound and “NO CALLER ID” will
appear on the display.
5. Press —« (left arrow) or m= (right
arrow) key to scroll through the
Caller IDs in the memory.
In this example, press the m* key 5
times.
- Pressing the » key will cycle back-
ward through the stored caller IDs
from the latest to the oldest. If you
press the » key when the oldest ID
appears, the latest one will appear.
The —« key cycles forward.
- After 2 seconds, the date and time the
caller ID was received will appear.
Press STOP to exit
Clearing the Caller ID stored in Memory
For the effective use of the memory, it is recommended that you clear the Caller ID stored
into memory by pressing CLEAR when the display shows the number or name.
Printing the Caller ID List (Only for FAX-715M/725M)
You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax calls
will be listed. You can check the Caller IDs on the Activity Report (see page 10-3) on FAX-875.
. Press FUNCTION.
. Press 3.
. Press 9,
. Press SET
Ha Y DD €
Wait 2 seconds until you see the
prompt at the right.
5. Press START.
¥ Sample of Caller ID List
CALLER ID LIST
TIME : 09/04/1996 14:05
NAME : BROTHER
FAX : 4155554444
TEL : 4155554445
© @ @ 4)
| | | |
DATE TIME CALLER ID NAME COMMENT
01 | 09/04 | 13:03 | 908 322 1212 JOHN GEORDAN TEL RX
02 | 09/04 | 13:04 | 908 322 1212 JOHN GEORDAN TEL
03 | 09/04 1 13:08 | 911 555 0000 SMITH SHARON TEL RX
04 | 09/04 | 13:10 | 912 555 5711 KIM DOBECK RX
05 | 09/04 | 13:22 | 981 555 0101 JONES JENNIFER
06 | 09/04 1 13:33 | 981 555 0101 JONES JENNIFER
07 | 09/04 | 13:37 | 911 555 0000 SMITH SHARON TEL RX
08 | 09/04 | 13:45 | 908 322 1212 JOHN GEORDAN TEL TX
09 | 09/04 { 13:57 | 912 555 5711 KIM DOBECK RX
10 | 09/04 | 14:00 | 911 555 0000 SMITH SHARON TX
11 | 09/04 | 14:01 | 981 555 0101 JONES JENNIFER RX
(Sample List of FAX-715M/725M)
NOTE: “TX” means Transmit, “RX” means Receive.
CONTENTS OF THE LIST:
- DATE & TIME ©
- CALLERIDO
- NAME (ONLY WHEN AVAILABLE) 6)
- COMMENT @
COMMENTS WILL INCLUDE:
* TX means your machine sent a fax message when it was polled or called.
¢ RX means your machine received a fax message (except polling and calling receiving).
e TEL means you answered a telephone call at your fax machine, external TAD or
external phone.
+ BLANK means the call was not answered or you answered at an extension phone.
8. POLLING |
N
What Is Polling?
Polling is the process of retrieving faxes from another fax machine. You may use
your machine to “poll” other machines, or you may ask someone to poll your machine.
The party who polls pays for the cost of the call.
How Does It Work?
First all parties set up their fax machines so that they can accommodate polling.
Then one party leaves documents in the fax machine so that the other party can call
and have the documents sent to them.
Poliing side Î Polled side
A
When to Use Polling?
Use polling to control the cost of who pays for sending a fax.
1. If you want to pay for the cost of the call: Send faxes to other parties as you
normally would, and if another party has documents to send you, ask if you can
poll for them.
2. Ifyou want others to pay for the cost of the call: Ask them to poll your fax machine
for documents they want, and have them fax any documents that you want.
* There are some fax machines that will not respond to the polling function.
Helpful Hints Using Polling Effectively (Examples)
Problem No. 1: You want another party to send you a long fax, but they do not
want to pay for the call.
Solution: Ask them to leave the document in their fax machine so you can
poll for it.
Problem No. 2: Sales representatives have difficulty sending faxes to the head
office's fax machine because it is busy so much of the time.
Solution: Head office can poll the sales representatives’ fax machines.
Problem No. 3: Because of the time or location, it is cheaper for someone else to
call you than it is for you to make the call.
Solution; Ask the other party to poll for the documents and offer to pay for
the call at their lower rate,
Polling Another Fax Machine (Calling)
Once you have set up polling, as described below, and the other party has set their fax machine
to “POLLED WAITING”, you can receive their documents automatically.
Make sure there are no documents
in your feeder.
. Press FUNCTION.
. Press 1.
. Press 2.
‚ Wait for two seconds.
E O Ne
. Press SET.
6. Press STOP.
on
7. Enter the fax number.
Example: One-touch dialing.
8. Press START.
Setting up Polled Waiting (Being Called)
Polled Waiting is when you place a document in your fax machine and set your machine to allow
another fax machine to retrieve that document. Your fax machine will print a Polled Report
after the transmission.
1. Place the documents into the feeder. С
2. Press FUNCTION.
3. Press 1.
4. Press 2.
5. Wait for two seconds. C 7
6. Press SET.
7. Press STOP.
8. Press START and wait for the poll-
ing call to come in.
Secure Polling
Secure Polling is a way to keep your documents and others’ from falling into unauthorized hands
while the fax machines are set up for polling. You can use Secure Polling only with another
Brother fax machine. Your four-digit ID number must be entered on the fax machine that polls
for your documents.
Polling Another Brother Fax Machine with Secure Code (Calling)
You can poll another Brother fax machine that has Secure Polling by following the steps below:
You need to make sure you are using the same ID number as the other party.
Make sure no documents are in the
feeder.
. Press FUNCTION.
. Press 1.
. Press 2.
E 8 N E
. Wait for two seconds.
5. Press — (left arrow) or »=- (right
arrow) to find the POLLING
SECURE setting.
6. Press SET.
7. Enter a four-digit number. This is
the security code of the fax machine
you are polling.
Example: 1234.
8. Wait for two seconds.
9. Press STOP.
10, Enter the fax number.
Example: One-Touch dialing.
11.Press START.
Setting up Polled Wailing with Secure Polling (Being Called)
Secure Polling allows you to create a Polling ID number to protect your documents during polled
waiting mode. Anyone who polls your machine must enter this polling ID number.
1. Insert the documents into the
feeder.
. Press FUNCTION.
. Press 1.
. Press 2.
A E WN
. Wait for two seconds.
6. Press —« (left arrow) or => (right
arrow) to find the POLLING
SECURE setting.
7. Press SET.
8. Enter a four-digit number.
Example: 1234.
9. Wait for two seconds.
10. Press STOP.
11.Press START and wait for the
polling call to come in.
Delayed Polling
You can set the time when you want the polling te take place. After you select STANDARD or
SECURE, press SET, then press 1 and use the number keys to enter the time when you want
polling to take place.
Make sure no documents are in the
feeder.
. Press FUNCTION.
. Press 1.
. Press 2.
, Wait for two seconds.
Ha се N =
5. Press — (left arrow) or » (right
arrow) to select STANDARD or
SECURE.
Example: STANDARD.
- If you select SECURE, remember to
give your password to the other party.
6. Press SET.
7. Press 1.
8. Enter the time.
Example: 19:45 (7:45 P.M.).
9. Wait for two seconds.
10. Press STOP.
11. Enter the fax number.
Example: One-touch dialing.
12. Press START.
The fax machine will wait until the
specified time to call.
Setting up Polled Waiting with Quick-Scan (Only for FAX-715M1725M)
Before pressing START, press Q.SCAN so that you can store your polled waiting document in
the memory.
Helpful Hints If you use Q.SCAN to place the Polled Waiting documents into the memory,
they will not be erased automatically after they are polled. To erase them you
must use the Cancel Job function. {See page 6-11.)
9. HOW TO USE COPY FUNCTIONS |
Making a Single Copy
When you want to make a copy, make sure the text or image on the original document is not too
close to the edge. Your fax machine cannot read anything closer than 4 mm (1/8 inch) from the
edge.
You can select the resolution to either SUPERFINE or PHOTO. Set the resolution to either one.
If you do not set the resolution, the fax machine automatically makes a copy at SUPERFINE
resolution. For example, if your original is a photo, you may select PHOTO resolution. (To get
PHOTO resolution, press RESOLUTION repeatedly until both lights are lit.) You can also set
the resolution page by page using the 1. TEMP. SETTINGS function. (See page 6-12~13.)
Do not pull on the paper while copying is in progress. This may distort the copied image and
damage your machine.
These are the steps for making one copy each of your original documents:
1. Place the documents face down into .
the fax machine. «
2. Press COPY. С
3. Press COPY, again for a quicker
response. Or after 5 seconds, the
copying will start.
Making Multiple Copies (Only for FAX-715M/725M)
There are two ways to make multiple copies on your fax machine. The first is the stacking method,
this will make n copies of page one, n copies of page two and so on. These will all be stacked on
top of each other. The second method is the sorting or collating method. This is when the fax
machine scans the entire document and then makes 1 copy of page 1, 2, 3, 4 in order. Then makes
a second copy of 1, 2, 3, 4 until a total of n copies has been made.
(Stacking) (Sorting)
1. Place the documents face down into
the feeder.
2. Press COPY.
3. Enter two digits for the number of
copies you want using the number
keys (Max. 99 copies).
Example: 05.
4. Press COPY or just wait 5 seconds.
5. Press —e (left arrow) or => (right
arrow) to select the stacking or
sorting method.
Example: STACK.
6. Press COPY to begin copying.
NOTE: 1. When making Multiple Copies, do not let the receiving tray become overstacked.
Remove copied paper from the receiving tray frequently.
2. When making Multiple Copies, make sure there is enough recording paper in the
machine.
What to Do When You Get a “MEMORY FULL” Message while Making Copies
If you are using the stacking method, press STOP. If you are using the sorting
method, press COPY to copy the portion that is in the memory, or press STOP to
cancel.
10. PRINTING REPORTS AND LISTS
You can print the following lists and reports under function item 3. PRINT REPORTS.
Level two
function
Level one
function
Content
|
Page
1. ACT. REPORT
The Activity Report lets you know if
transmissions and incoming faxes were
received.
10-3
2, ALL DIAL
This is a list of the names and numbers
that are stored in One-Touch and Speed-
Dialmemory, printed in One-Touch and
Speed-Dial number order.
10-3~4
3. TEL. INDEX
(Only for
FAX-715M/725M)
This report is same as the All Dial list
printed in alphabetical order.
4. COVERPAGE
(3. on FAX-615/625/
635/675)
This report allows you to check the
Cover Page format.
6-14
5. CALL BACK MSG
(4. on FAX-615/625/
3. PRINT REPORTS 635/675)
This report is used to check the Call
Back message format.
6-19
6. USER OPTIONS
(5. on FAX-615/625/
635/675)
The settings for FUNCTION 5 to 7
(USER OPTIONS, TEL OPTIONS and
SETUP SYSTEM) are printed here.
7. XMIT REPORT
(6. on FAX-615/625/
635/675)
You can choose whether the Transmis-
sion Verification Report will be printed
after all faxes you send.
ON/OFF
10-5
8. MEMORY STATUS
(Only for
FAX-715M/725M)
The addressee and the amount of
occupied memory for items stored in
the memory are printed here.
10-5
9. CALLER ID
(Only for
FAX-715M/725M)
You can review calls you received by
checking this list.
7-18
Other Reports
The following reports are printed automatically, for your information.
Help List (By pressing HELP on the control panel.) (See page 3-7.)
Polled Report
Delayed Sending Report
Broadcast Report (Only for FAX-715M/725M)
Transmission Verification Report
Helpful Hints
simultaneously.
e If you need an ACS check sheet, press —« (left arrow) and w= (right arrow)
* If you press —=a (left arrow) and m= (right arrow) simultaneously again, an
ACS check sheet will not be printed.
10-1
All the reports and lists may be printed as follows:
1. Press FUNCTION.
2. Press 3.
3. Press the number of the level two
function you wish to print.
Example: 1.ACT.REPORT.
4. Press START.
Activity Report Interval
An Activity Report can be printed at certain intervals that you specify. You can set the journal
period to “OFF” , “6 hours”, “12 hours”, “24 hours”, “2 days”, “4 days” or “7 days”. The Activity
Report will list all outgoing and incoming faxes (only the last 30) during that period. The factory
default setting is OFF.
After the Activity Report has printed at the preset interval, the information will be deleted and
can not be recovered. However, at any time between these scheduled reports, you can manually
print the Activity Report and the information will remain,
NOTE: Ifyour Activity Reportis not listing all your transactions, select a shorter interval period.
1. Press FUNCTION.
2. Press 7.
3. Press 3.
4. Press —= (left arrow) or m= (right
arrow) to choose the setting.
Example: 12 HOURS.
Hyou select seven days, you should choose
the base day of the week.
5. Press SET.
6. Enter the time to print in 24-hour
format using the number keys.
Example: 19:45 (7:45P.M.).
7. Wait for two seconds.
8. Press STOP to exit.
"ACTIVITY REPORT
TIME : 09/12/1996 19:45
MAME : BROTHER
FAX + 4155554444
TEL : 4155554445
DATE | TIME | FAX NO./NAME | DURATION | PAGE(S) | RESULT | COMMENT
09/12 | 10:00 [BROTHER BOSTON 04:23 | 20 CV CA | OK TX
09/12 | 10:10 |NJ OFFICE + 00 | 00 ERROR | RX
09/12 | 15:53 [BROTHER BOSTON 48| 01 CV CA | OK TX ECM
CV : COVERPAGE
CA : CALL BACK MSG
POL : POLLING
* + CALLER ID
COMMENTS WILL INCLUDE:
* TX means your machine sent a fax message when it was polled or called.
(Sample list with Caller ID information for FAX-675)
NOTE: “TX” means Transmit, “RX” means Receive.
* RX means your machine received a fax message (except polling and calling receiving).
+ TEL means vou answered a telephone call at your fax machine, external TAD or external
phone.
* BLANK means the call was not answered or you answered at an extension phone.
Printing the All Dial List
TA
You can print a list of all One-Touch numbers and Speed-Dial numbers.
ALL DIAL LIST |
TIME : 09/12/1996 15:25
NAME : BROTHER
FAX 4155554444
TEL : 4155554445
ONE-TOUCH DIAL |
NUMBER | FAX/TEL NUMBER DESTINATION GROUP
*01 61-2018285881 FAX | AUSTRIAN OFFICE
x02 234-5678 TEL | ABC COMPANY
*03 334-5566 FAX | HEAD OFFICE
»*04
*05 14155551212 FAX | NJ OFFICE
~~ =~ ~~ == ~~~)
%20 a TTT Tr
@: CHAIN
10-3
ALL DIAL LIST
TIME : 09/12/1996 15:25
NAME : BROTHER
FAX : 4155554444
TEL +: 4155554445
SPEED-DIAL
NUMBER FAX/TEL NUMBER DESTINATION GROUP
#01 5892786 F/T BROWNE M.
#02@ 1234567 W. COMPANY
03 - -
A | #03 | 03-256-1121 TOKYO OFFICE LL]
#40 9555151 TEL MANCHESTER
@:CHAIN
(ALL DIAL LIST of FAX-725M)
Transmission Verification (Xmit) Report
The Transmission Verification Report can be used as proof that you sent a fax. It lists the name
or fax number of the receiving party, the time and date of transmission, and whether the
transmission was successful. The factory default setting is OFF.
OFF: The report will be printed automatically only if an error occurs during transmission. If the
report says “Result: NG” then send all the pages again. If the report says “Result: Check
readability of transmitted page(s) 02, 05” then send only pages 2 and 5 again.
ON: A report will be printed automatically. It is important to read the result of each report to
check that the transmission was successful.
1. Press FUNCTION.
2. Press 3.
3. Press 7. :
(Press 6 on FAX-615/625/635/675.)
4. Press —« (left arrow) or => (right
arrow) to choose the setting.
Example: ON.
5. Press SET.
6. Press STOP to exit.
Helpful Hints When you set the transmission Verification Report to ON, the Delayed
Transmission Report and the Polled Report will be turned ON also. When the
Transmission Verification Report is OFF, the Delayed Transmission Report
and Polled Report will print only if an error occurs
10-4
TRANSMISSION VERIFICATION REPORT
TIME : 09/12/1996 15:25
NAME : BROTHER
FAX : 4155554444
TEL + 4155554445
DATE, TIME
FAX NO./NAME
DURATION
PAGE(S)
RESULT
MODE
09/12 15:24
NJ OFFICE
00:00:45
01
COVERPAGE
OK
STANDARD
Memory Status List (Only for FAX-715M/725M)
The MEMORY STATUS LIST will show you the addressee and amount of occupied memory for
items stored in the memory such as delayed transmissions and polled waiting.
MEMORY USED FOR FAX FEATURES
| MEMORY STATUS LIST |
TIME : 09/12/1996 15:25
NAME : BROTHER
FAX : 4155554444
TEL : 4155554445
TIMER
POLLING WAITING
REDIAL WAITING
ECM
TIME DESTINATION # OF PAGES
1) 18:00 14155551212? 01 10%
2) 23:45 (BROADCAST) 02 20%
01 12%
1) BROTHER BOSTON 01 05%
24%
MEMORY AVAILABLE
FREE
29%
(MEMORY STATUS LIST of FAX-725M)
10-5
11. REGULAR MAINTENANCE AND TROUBLESHOOTING
Cleaning
You can keep the high printing quality of your fax machine by cleaning it on a regular basis. Avoid
using thinners or other organic solvents to clean the machine and do not use water.
Follow the steps below:
1. Unplug the telephone line and then the power cord.
When you reconnect these lines later, make sure to connect the power cord first, then the
telephone line.
2. Clean the white bar above.
1) Put your finger under the .~ mark where there is a groove and lift up the front cover. It should
“lock” into an open position.
2) Moisten a small piece of soft, lint-free cloth with isopropyl alcohol and carefully remove any
dirt from the white bar of the scanner.
Front cover
White bar
11-1
Paper Jams
Your fax machine will sound an alarm if the documents jam while going through the feeder or if
the fax paper becomes stuck. The display will show “DOCUMENT JAM”, “CUTTER JAM”, or
“PRINTER JAM”,
Fixing a Document Jam
1. Open the front cover.
2. Pull the documents toward the front of the fax machine in the direction they were feeding,
3. Close the front cover.
4. Press STOP to clear the jam.
Front cover
4
When you have a document jam, do not try to pull the documents back out. The
documents should be pulled from the front in the direction they feed through the fax
machine. Remember: Pull it out, don’t back up!
11-2
Fixing a Cutter Jam or Printer Jam
1. Unplug the power cord and open the
machine’s top cover by lifting it at the grooves.
Pull the release lever (blue) on the print
head unit and raise it. —
Groove ma Machine top
| a
\ bu cover
Release lever
G
(blue) > roove
2. Use a pair of scissors to cut off the wrinkled
portion of the paper.
3. Pull the wrinkled paper out from the front or
rear side.
4. Plug in the fax machine.
5. Load the fax paper again and push the release lever (blue) down. Then close the machine’s top
cover,
11-3
Troubleshooting
You may occasionally encounter a problem with your fax machine or telephone line. If this
happens, your fax machine often identifies the problem and displays an error message. Refer to
the following list when you see an error message on the display. If additional help is needed,
please contact the following Customer Service numbers :
U.S.A 1-800-284-4F AX (4329)
1-908-356-8880 (Extension 7920)
Canada 1-800-853-6660 (Calling from within Canada 8:00AM. - 8:00P.M. E.S.T)
Error Messages
CLEAN UP SCANNER
The scanner is dirty. Clean the scanner. (See page 11-1.)
COMM.ERROR
You encountered a communications error that resulted from a poor quality phone line. Try the
call again.
CONNECTION FAIL
You have requested a polling call from another party, but the remote station is not in polled
waiting mode,
COVER OPEN
The machine’s top cover is not closed completely. Make sure it is closed.
CUTTER JAM
The fax paper is jammed in the cutter. Remove the jammed paper. (See page 11-3.) Then re-insert
the fax paper. (See page 1-5.)
DISCONNECTED
The telephone line was disconnected by the other party during the communication. Try calling
the other party to see what happened.
DOCUMENT JAM
The documents were not inserted properly, the documents were not fed properly, or the
documents were too long. Open the front cover and remove the documents. (See page 11-2.) Close
the front cover and re-insert the documents, adjusting the guides on either side of the document.
Try sending the fax again.
MACHINE ERROR XX and PRESS STOP KEY
Contact the Customer Service number listed on this page.
NO RESPONSE/BUSY
The number you called does not answer or is busy. You may also have reached a number that 1s
not connected to a fax. Check the number and try again.
NOT REGISTERED
The One-Touch key or Speed-Dial number has no number assigned to it. You need to register a
phone number. {See page 4-4~7.)
PAPER ROLL EMPTY
The paper roll is empty. You need to replace it. (See page 1-5.)
PRINTER FAULT
The recording head has overheated. Unplug the power cord and wait for 30 minutes.
PRINTER JAM
The fax paper is jammed in the printer. Remove the jammed paper. (See page 11-3.) Then insert
the fax paper again. (See page 1-5.)
SCANNER ERROR
Try to clean the scanner and white bar, (See page 11-1.)
If you still get the scanner error, please contact the customer service numbers listed on page 11-
4,
Other Problems
Condensed Print and Horizontal Streaks Cut Off Top and Bottom of Sentences
This is usually caused by a bad connection, interference or static on the phone line. Make a copy.
If the copy is fine, the machine is OK. Try to receive from other parties and try your machine on
another phone line. Have the phone line checked by the telephone company.
Copies and Received Faxes are Blank (White) Pages
The roll of recording paper is upside down or you are not using thermal fax paper. Scratch both
sides of the thermal fax paper and place the side with a black or gray line face up.
Cover Page Comment Always Prints “Please Call”
The Cover Page report is only a sample of the format and always prints “Please Call”. The
comment you programmed will be generated at the receiving machine.
Dialing Does Not Work
Check for a dial tone, Change TONE/PULSE setting. Check all telephone line connections:
telephone line from wall jack to LINE jack on fax machine and make sure curled handset cord is
not in EXT jack. Check power cord connection. Send a manual fax (press HOOK or lift handset),
wait to hear fax receiving tones and press START.
Enabling/Disabling Anti-Curl Check Sheet
At Date and Time prompt, press the left arrow and right arrow keys at the same time until you
hear 3 short beeps. ACS is ON. Press this toggle switch again for opposite setting.
Fax Machine Does Not Answer When Called
Make sure the fax machine is not in MANUAL mode (AUTO and F/T lights out). Check it is in
the correct receiving mode for your setup {either AUTO, F/T or TAD). Check for a dial tone. If
possible, call your fax machine to hear what is happening,
No Dial Tone on the Handset
Press HOOK. If no dial tone, check telephone line connections at fax machine and wall jack.
Connect a regular telephone into the wall jack to see if the phone line is working.
No Response/Busy When Sending a Fax
Check that you have the correct number and dialed it correctly. Try to call the number from a
regular telephone to make sure it is in service.
Poor Transmitting Quality
If faxes vou send are hard to read at the receiving machine, try changing your resolution to FINE
or SUPERFINE. Also, clean your scanner glass cover and white pressure bar.
11-6
Vertical Black Lines When Receiving
The recording head on your machine may be dirty or the sender’s scanner may be dirty. Make a
copy; if it 1s the same, clean your print head with isopropyl alcohol and a lint-free cloth. The print
head 15 about 9 x 1/2 inches and is gold in color with triangular markings.
Vertical Black Lines When Sending |
Make a copy. If the copy is the same, the scanner area is dirty. Lift the front cover and look in the
front of the machine in the document path. Use isopropyl alcohol and a lint-free eloth. Clean the
glass cover (about 9x 1/2 inches) below and the white metal or plastic pressure bar (same size and
shape) found inside the cover above it.
11-6
12. IMPORTANT INFORMATION
Standard Telephone and FCC Notices (Applies only to 120V model)
These notices are in effect on models sold and used in the U.S.A.
This equipment is hearing-aid compatible.
When programming emergency numbers and/or making test calls to emergency numbers:
* Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
* Perform such activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipment is a label
that contains, among other information, the FCC Registration Number and Ringer equivalence
Number (REN) for this equipment. You must, upon request, provide this information to your
telephone company.
You may safely connect this equipment to the telephone network by means of a standard modular
jack, USOC RJ11C. |
An FCC compliant telephone cord and modular plug is provided with this equipment. This
equipment 1s designed to be connected to the telephone network or premises wiring using a
compatible modular jack which is Part 68 compliant.
See 1-3 for details. |
The REN is useful to determine the quantity of devices you may connect to your telephone line
and still have those devices ring when your telephone number is called. In most, but not all areas,
the sum of the RENg of all devices connected to one line should not exceed five (5). To be certain
of the number of devices you may connect to your line, as determined by the REN, you should
contact your local telephone company to determine the maximum REN for your calling area.
If your IntelliFAX615/625/635/675/715M/725M damage the telephone network, the telephone
company may discontinue your service temporarily. If possible, they will notify you in advance.
Butifadvanced notice 1s not practical, you will be notified as soon as possible. You will be informed
of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment, operations or procedures
that could affect the proper functioning of your equipment. If they do, you will be notified in
advance to give you an opportunity to maintain uninterrupted telephone service.
If you experience trouble with this IntelliFAX615/625/635/675/715M/725M, please contact the
manufacturer's authorized service agency for information on obtaining service or repair. The
telephone company may ask that you disconnect this equipment from the network until the
problem has been corrected or until you are sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your fax machine, contact Brother service personnel
at 1-800-284-4FAX (U.S.A. Only).
1-800-284-4329
12-1
Warning
For protection against the risk of electrical shock, always disconnect all cables from the wall outlet
before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company nor
connected to party lines.
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
* Re-orient or relocate the receiving antenna.
* Increase the separation between the fax equipment and the receiver.
* Connect the fax equipment on a separate circuit.
* Consult the dealer or an experienced radio/TV technician for help.
Brother cannot accept any financial or other responsibilities that may be the result of
your use of this information, including direct, special or consequential damages.
There are no warranties extended or granted by this document,
The serial number may be found on the label affixed to the back of the unit. For your convenience,
note the number below and retain this owner's manual to serve as a permanent record of your
purchase, in the event of a theft or fire, or for future reference.
MODEL NO. IntelliFAX615/625/635/675/715M/725M
NAME OF DEALER
DATE OF PURCHASE
Important Safety Instructions
Read all of these instructions
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Donot use liquid or aerosol cleaners.
Use a damp cloth for cleaning.
5. Do not use this product near water.
6, Donot place this product on an unsuitable cart, stand, or table. The product may fall, causing
serious damage to the product
во юн
12-2
10.
11.
12.
13.
14.
Slots and openingsin the cabinet and the back or bottom are provided ofventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should not be placed in a built-in installation unless proper
ventilation is provided.
This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, consult your dealer or local power company.
This productis equipped with a 3-wire grounding type plug, a plug having a third (grounding)
pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you
are unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding-type plug.
Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.
If an extension cord is used with this product, make sure that the total ampere ratings on the
products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed 15
amperes (U.S.A. only). |
Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.
Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points or other risks. Refer all servicing to service personal at
1-800-284-4FAX (4329).
Unplug this product from the wall outlet and refer servicing to qualified service personnel
under the following conditions:
. When the power cord or plug is damaged or frayed.
. If liquid has been spilled into the product.
. If the product has been exposed to rain or water.
. If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often require extensive work
by a gualified technician to restore the product to normal operation.
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
CD
яв
12:3
13. INDEX
A
ACS Check Sheet .................e. nm 10-1
Activity Report .......... .— ==... ee. 10-2-3
ADF areerrr nr RR RER REREKRERTRREREEKKAMANKEREE 6-2
Al! Dial List ........... e... 10-3-4
Answer Mode ............—=—.=. 2-4, 7-1
Auto Mode... irri er 7-1~2
B
Battery (Memory storage)... 4-8
BEEP... rrr en ema 4-1~2
Broadcasting (715M/725M) ............... 6-8-9
e
Call Back Message... 6-19, 10-1
Caller ID .............. e... ._.e.nenaneoa e 7-16-19
Call Reservation ............. ==... 6-18
Canceling ........ccccev viii, 6-11
Chain Dialing .....................—.-. ene 4-6
‚OT 1111 1° eater 11-1
Connecting.......... e... 1-6, 7-7, 7-10
Contrast... —_....memeneee rones 6-3
Control Panel Keys... 2-1-4
N name name 2-3, 9-1-2
Cover Page ............ 2-4, 3-4, 6-14~17, 10-1
D
Daily Timer ............ e... 6-7-8
Date and Time... renee rene, 4-2
Delayed Transmission ............. wm... ó-7
Delayed Polling ............-.-.—.———.— ee 8-5
Distinctive Ringing e... 7-12-15
Document .............co mer en 6-1
E
ECM L.ccnserererenensansranraninr mem su sem are na nn en nas 6-20
Error Re-Transmission .......... meo 6-20
Error Messages ............... een HE 11-4
External Telephone ............ ec. 7-7, 7-10
Extension Telephone ............ em. 7-7
F
FING eee cece cnrs 6-2, 6-12-13
F/T MOQ® 1 scaresararraensasenenennaucur 7-1, 7-3
F/T Ring Time ..…....…....….…….…rsrenrensarersrnrerrees 7-4
FUNCHON cece een 2-4, 3-1-5
G
Gray Scale .............—. ere nee 6-13
[e (a TU O TT 4-8-9
H
HELP een 2-4, 3-1, 3-6~7
HOOK ove cee 2-2, 5-1
Hold O 2-2, 5-1
|
Interrupting are penmananenas 3-5, 6-10
Interval .......... rene 10-2
J
JOCKS eee ra nenvans ren am race aen een mamans 1-6, 7-7
JOM cr res 11-2-3
L
Loading Paper ................ e... 1-5
M
Manual Mode .............—..—. een 7-1-2
Manual Dial ............. e... ere HEE HE 5-1
Memory corre rer menes 6-6~9
Memory transmission... m..... 6-6-9
MEMORY FULL ................enanniinnnas 9-2, 10-5
Multiple Resolution Transmission ... 6-12-13
N
Next-FAX Reservation .......... 6-21
O
One-touch Dial ............ 2-3, 4-4-5, 5-1, 6-4
On-Screen Programming ................—.... 3-1
On Hook Dial .....................e..- e. rracarinanne 5-1
Out of Paper Reception....................... 7-6
Overseas Mode .................ee. eee Ó7 12
P
Packing List .............—.—. 1-5
POUSE ............. 2-2, 4-5, 5-1
РЛОЮ ae 6-2, 6-12-13
PON... 15
Power cc 1-6, 14-1
Printing .................... 3-6, 6-16, 6-19, 10-1-5
Q
Quick-Scan .................——— 24, 6-6-9
Redial .................. recen 22 675
Remote Activation ............—.w—« 7-9
Remote Code ...........e..... 22.20 7779
Remote Deactivation ......................... 7-7~9
Reports ........ e. .eserianirenenenennanemenenrarenene 10-15
Resolution .........——.—. 2-4, 6-2, 6-12, 9-1
Ring Delay .........................—.— e... 772
Ring Time ..........——. 7-4
Ring Volume ...................—eeeeennenrenen 7D
Secure Polling Br
S721) [To JU. o JR 3:
SHIFT ...........everirineneneanenanenrarana enana 273, 4-4
SMOOthing............. 7 |
Speaker Volume ............- e... 725
Speed Dial .................... 2-2, 4-6~7, 5-1, 6-4
Station ID ........... e 4-3, 6-14
Standard Mode .................mm=esenemenea Ó72
Super Dark Mode ...........e..esermmiianaae 6-3
Super Fine Mode ...............=reriameeneee 6-2
Super Light Mode ..............— ==. 6-3
T
Telephone Index (FAX-715M/725M)..... 5-2
TIME ...........ezarineaanararneneara renacer 0-78
Transmission Verification Report ..... 10-4-5
13-2
Tone/Pulse .............———... e. E
14. SPECIFICATIONS |
Type
Compatibility
Coding system
Modem speed
Document input width
Scanning/Printing width
Paper roll size : Width
| - Length
Printer type
Gray scale
Paper cutter
Display
Polling types
Contrast control
Resolution
One-touch dial
Speed-dial
Automatic redial
Speaker type
Auto answer
Communication source
Operating environment
Power source
Power consumption
Dimensions
Weight
Specifications are subject to change for improvement without prior notice.
Desktop facsimile transceiver
ITU-TS Group 3
Modified Huffman (MH)
14400/12000 (for FAX-725M Only)/
9600/7200/4800/2400; Automatic Fallback
148 mm to 216 mm (5.8 inches to 8.5 inches)
208 mm (8.2 inches)
216 mm (8.5 inches)
50 m (164 feet) with standard thermal paper
50 m (164 feet) with Therma PLUS paper
Line thermal
64 levels (for FAX-635/675/715M/725M)
16/32 levels (for FAX-615/625)
Automatic
LCD, 16 characters
Standard, Secure, Delay
Automatic/Super Light/Super Dark (manual setting)
* Horizontal 8 dot/mm (203 dot/inch)
* Vertical Standard 3.85 line/mm (98 line/inch)
Fine, Photo (16 levels transmission)
7.7 line/mm (196 line/inch)
Superfine, Photo (copy/32 levels transmission)
15.4 line/mm (392 line/inch)
10 stations (for FAX-615) /20 stations (for FAX-625/635/
675/715M/725M)
20 stations (for FAX-625) /30 stations (for FAX-615/635) /
40 stations (for FAX-675/715M/725M)
3 times at 5 minute intervals
Monitor
0, 1, 2,3 or 4 rings
Public switched telephone network
41 - 95° F
120V AC 50/60Hz (U.S.A., Canadian Version Only)
Standby: under 10 watts
Peak: under 110 watts
377 x 304 x 121 (mm)/14.8 x 12 x 4.8 (inches)
3.4 kg/7.5 lbs
SN
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is
specifically designed for wet locations.
Never touch uninsulated telephone wires or terminals unless the
telephone line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
7
Brother International Corporation
200 Cottontail Lane,
Somerset, NJ 08875-6714, U.S.A.
Brother International Corporation (Canada) Lid.
1 rue Hotel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
* Manufactured by Brother Industries Ltd. whose quality system
is registered by BSI and JQA.
BSI Certificate of registration No. FM27214 UF5602001
JQA Certificate of registration No. JQA-0367 Printed in Japan
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