Philips Fax Machine DP-C262 User manual

Philips Fax Machine DP-C262 User manual
Operating Instructions
(For Facsimile and Internet Fax)
Digital Color Imaging Systems
Model No.
Before operating this machine, please read this manual completely
and keep this manual for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
DP-C262/C322
English
Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual
and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for setting
up the machine.
Accessories
Operating Instructions (For Basic Operations)
This manual contains essential information for proper
operation of the machine.
It describes basic Copy, Print, Facsimile/Internet Fax,
Scan/Email, and other functions.
For a more detailed explanation of each function, please
refer to the Operating Instruction manuals included on
two CD-ROM as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for Copy,
Facsimile/Internet Fax, Scan/Email Functions, Function
Parameters and User Authentication.
Document Management System CD
Contains the PDMS Application Software, and manuals
with detailed information for the Print function, and
PDMS Application software.
Operating Instructions CD
Copy Function
Print Function
Describes how to make a Color Copy with
creative features.
Describes how to print with color, change
default printer settings, or describes the
course of action to take when a problem
message appears, etc.
Facsimile and Internet Fax Function
(When the optional G3 Fax Board/ Internet
Fax Module is installed.)
Describes how to send/receive a Facsimile/
Internet Fax, or describes the course of
action to take when a trouble message
appears, etc.
Scan and Email Function
(When the optional Network Scanner/
Email Module is installed.)
Describes how to scan, send an Email.
Function Parameters
Describes how to change the default
settings of each function using the Control
Panel of the machine.
User Authentication
Describes how to enable and use the user
authentication function.
2
Document Management System CD
Application Software
Describes how to use the application
software.
Ex:Web Device Monitor, Panafax Desktop,
Document Manager/ Viewer, Client
Device Monitor, Network Config/Add
Editor, Network Setup Tool, Embedded
Web Launcher
Conventions
Icons
The following icons are used in this manual.
Icon
Description
Indicated important information that must be read in detail.
Indicates reference Information.
Notation
The following notations are used in this manual.
Notation
For Keys and Buttons
Description
Hard buttons on the Control Panel are depicted as **** key, soft buttons on the Touch Panel are
depicted as "xxx".
Ex:
Press the Start key and select "More Menus".
3
Table of Contents
Chapter 1 Getting To Know Your Machine
Menu Map.............................................................................................................................. 10
Chapter 2 Basic Fax Transmission
Fax Transmission Procedure................................................................................................. 14
Entering a Destination ........................................................................................................... 16
Manual Dialing .................................................................................................................. 16
Using the Address Book.................................................................................................... 18
Searching for a Destination ................................................................................. “Search” 20
Redialing .............................................................................................................. “Redial” 23
Transmission with Destination Monitoring ..............................................................“Monitor” 24
Talking to the Remote Party Before Transmission ................................................................ 25
Setting Original Quality.................................................................................... “Quality Adj.” 26
Setting the Original Size ................................................................................ “Original Size” 30
Transmitting 2-Sided Originals ................................................................ “2-Sided Original” 32
Verification Stamp ................................................................................“Verification Stamp” 34
Transmitting a Document Stored in Memory ......................................................... “Memory” 36
Direct Transmission...................................................................................................“Direct” 38
Verifying Communication Status ....................................................................“Header Print” 40
Rotated Transmission.................................................................................. “Comm. Status” 42
Batch Transmission ............................................................................................................... 43
Getting an Outside Line Using PIN Code Access ................................................................. 44
Using Program Keys................................................................................. “Program/Group” 45
Canceling a Communication.................................................................................................. 46
To cancel Memory Transmission: ..................................................................................... 46
To cancel Direct Transmission: ......................................................................................... 47
Dial Prefix .............................................................................................................................. 48
Chapter 3 Convenient Fax Features
Time Controlled Communication (Deferred).......................................................................... 50
Deferred Transmission.....................................................................................“Transmit” 50
Deferred Polling .................................................................................................. “Polling” 52
Polling.................................................................................................................................... 54
Polling ................................................................................................................. “Polling” 54
Storing Documents to be Polled........................................................................... “Polled” 56
Using a Mailbox (Confidential Communication).................................................... “Mail Box” 58
4
What is Confidential Communication?............................................................................... 58
Confidential Transmission ................................................................................................. 59
Confidential Polling............................................................................................................ 60
Storing Documents for Confidential Polling ....................................................................... 61
Printing a Received Confidential Document ...................................................................... 62
Deleting a Confidential Document ..................................................................................... 64
Sub-Address Communication ....................................................... “Sub Address Transmit” 66
What is Sub-Addressing? .................................................................................................. 66
Sub-Addressed Transmission using Address Book .......................................................... 67
Sub-Addressed Transmission using Manual Dialing ......................................................... 69
Password Communication ......................................................................... “Password XMT” 70
What is Password Communication?.................................................................................. 70
Password Transmission .................................................................................................... 71
Setting Password-Protected Transmission........................................................................ 72
Printing Communication Journal............................................................... “Comm. Journal” 74
Transmitting a Document with a Cover Sheet ................................................“Cover Sheet” 76
Chapter 4 Fax Reception
Receiving Documents............................................................................................................ 78
Automatic Reception ......................................................................................................... 78
Manual Reception.............................................................................................................. 79
Print Reduction and Duplex Recording.................................................................................. 80
Print Reduction .................................................................................................................. 80
Duplex Recording .............................................................................................................. 81
Substitute Memory Reception................................................................................................ 82
Convenient Reception Features ............................................................................................ 83
Selective Reception........................................................................................................... 83
Fax Forwarding.................................................................................................................. 84
Password-Reception ......................................................................................................... 85
Receive to Memory............................................................................. “Receive to Memory” 86
What is Memory Reception? ............................................................................................. 86
Programming Memory Reception...................................................................................... 87
Printing a Document Received in Memory ........................................................................ 88
Chapter 5 Internet Fax
What is Internet Fax?.............................................................................................................
What is Internet Fax? ........................................................................................................
Using the Internet Fax Feature..........................................................................................
What Internet Fax Can Do .....................................................................................................
Sending Email ...................................................................................................................
Receiving Email.................................................................................................................
Inbound Routing ................................................................................................................
Relay Transmission ...........................................................................................................
90
90
91
92
92
93
93
94
5
Message Delivery Notice (MDN) ....................................................................................... 95
Direct Internet Fax Transmission (Using Direct SMTP) .................................................... 96
Tips for Internet Fax .............................................................................................................. 98
Preparing to Use Internet Fax ............................................................................................. 100
Program Network Parameters......................................................................................... 100
Sending an Email Procedure............................................................................................... 102
Entering an Email Address .................................................................................................. 104
Using the Onscreen Keyboard ........................................................................................ 105
Using the Address Book.................................................................................................. 106
Searching for Destinations .............................................................................................. 108
Using Cc, Bcc and From...................................................................................................... 112
Setting Cc and Bcc.......................................................................................................... 113
Setting From field ............................................................................................................ 114
Setting Subject ................................................................................................................ 115
Confirming the Destination .............................................................................................. 115
Setting a File Type and a Filename................................................. “File Type and Name” 116
Emailing a Ledger-Sized Document ...................................................“Ledger Email XMT” 118
Setting Message Delivery Notice (MDN) ................................................. “Delivery Notice” 120
When E-mail Transmission Fails ......................................................................................... 122
Using a Completion Notice ................................................................ “Completion Notice” 123
Receiving an Email........................................................................................... “Get Email” 124
Configure to Receive Email............................................................................................. 124
Receiving Email Automatically ........................................................................................ 124
Receiving Email Manually ............................................................................................... 125
Receiving Email with the Program Key ........................................................................... 126
Receiving an Email on a Computer ..................................................................................... 128
Receiving Email on Your Computer ................................................................................ 128
Opening Email................................................................................................................. 129
Inbound Routing .................................................................................................................. 130
What is Inbound Routing?............................................................................................... 130
Routing Setup Flow......................................................................................................... 131
Settings for Inbound Routing........................................................................................... 132
Programming the Address Book for Inbound Routing..................................................... 133
Using the Relay Feature...................................................................................................... 136
What is the Relay Feature?............................................................................................. 136
Setting up a Relayed Transmission Network .................................................................. 138
Example of a Relayed Transmission Network ................................................................ 139
Sample Entries in Address Book..................................................................................... 140
Function Parameters for Relay Stations ......................................................................... 142
Settings for Initial Sending Station .................................................................................. 143
Adding End Receiving Stations for Relayed Transmission ............................................. 144
Relayed Transmission From Internet Fax ............................................... “Lan Relay XMT” 146
Relayed Transmission From PC.......................................................................................... 148
Requesting a Relayed Transmission from a Computer .................................................. 149
Convenient Application Software .................................................................................... 150
6
Result of Relayed Transmission ..........................................................................................
Useful Terms to Remember.................................................................................................
DHCP (Dynamic Host Configuration Protocol) ................................................................
SMTP Authentication.......................................................................................................
152
154
154
154
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File.......................................................... “File List” 156
Displaying a Communication Reservation File List ......................................................... 156
Reading the Reservation Report ..................................................................................... 157
Editing Communication Reservations.............................................. “Change Time/Stn” 158
Deleting a Communication Reservation File ...............................................“Delete File” 160
Printing a Communication Reservation File .................................................. “Print File” 161
Adding Documents to a Communication Reservation File .................. “Add Document” 162
Resending an Incomplete Document ............................................ “Retry Incomp. File” 163
Chapter 7 Program Destinations / Program Keys
Address Book ...................................................................................................................... 164
What is Address Book? ................................................................................................... 164
Items Allowed for Entry in the Address Book .................................................................. 164
Adding a Fax Number into the Address Book ................. “01 Add Telephone Number” 165
Adding an Email Address to Address Book.............................“02 Add Email Address” 167
Editing Address Book ...................................................................... “03 Modify Station” 169
Deleting a Destination from Address Book.......................................“04 Delete Station” 170
Printing the Address Book List ........................................“00 Print Address Book List” 171
Program Keys ...................................................................................................................... 172
What is Program Keys?................................................................................................... 172
Programmable Items ....................................................................................................... 172
Setting for Program Dialing ............................................................... “02 Program Dial” 173
Setting for Group Dialing ....................................................................... “01 Group Dial” 175
Editing a Group Dialing..............................................................“03 Modify Group Dial” 177
Deleting the Program Key setting ........................................... “04 Delete Program/GRP” 180
Printing the Program List .......................................................... “00 Print Program List” 181
Programming Email Manual Reception on Program Keys ......... “05 Manual POP RCV” 182
Chapter 8 Reading Reports/Lists
Transaction Journal ..............................................................................................“Journal” 184
Printing Transaction Journal............................................................................................ 184
Viewing Communication Results on Touch-Panel Display.............................................. 185
Reading Transaction Journal........................................................................................... 186
Communication Journal .......................................................................... “Comm. Journal” 188
Address Book List.............................................................................. “Address Book List” 192
Printing Address Book List .............................................................................................. 192
Reading Address Book List ............................................................................................. 193
7
Program List ................................................................................................“Program List” 194
Printing Program List....................................................................................................... 194
Reading Program List ..................................................................................................... 195
Fax Parameter List ............................................................................“Fax Parameter List” 196
Printing Fax Parameter List............................................................................................. 196
Reading Fax Parameter List ........................................................................................... 197
Individual XMT Journal ........................................................................ “IND. XMT Journal” 198
Printing Individual XMT Journal ...................................................................................... 198
Reading Individual XMT Journal ..................................................................................... 199
Chapter 9 Solving Problems
Tips for Solving Problems....................................................................................................
Information Codes ...............................................................................................................
Power Failure ......................................................................................................................
Checking the Telephone Line..............................................................................................
200
202
207
208
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................ 210
Glossary .............................................................................................................................. 212
8
Memo
9
Chapter 1
Menu Map
Getting To Know Your Machine
Chapter 1
The main screen and menu of the fax features are as follows:
Basic Menu:
See page 11.
More Menus:
See page 12.
Address Book Screen
Redial:
See page 23.
Getting To Know Your Machine
Monitor:
See page 24.
Number Pad Screen
Refer to Manual Dialing (see page 16)
Search Screen
Refer to Searching for a Destination
(see page 20)
Email Screen
Refer to Sending Email (see page 92)
10
• File Type and Name (Setting a File Type and a Filename : See page 116)
• Original Size (Setting the Original Size : See page 30)
• 2-Sided Original (Transmitting 2-Sided Originals : See page 32)
• Verification Stamp (Verification Stamp : See page 34)
• Memory (Transmitting a Document Stored in Memory : See page 36)
• Direct (Direct Transmission : See page 38)
• Comm. Status (Verifying Communication Status : See page 40)
• Completion Notice (Using a Completion Notice : See page 123)
Getting To Know Your Machine
• Quality Adj. (Setting Original Quality : See page 26)
Chapter 1
Basic Menu Screen
• Get Email (Receiving an Email : See page 124)
11
More Menus > Advanced Comm. Screen
Chapter 1
Getting To Know Your Machine
• Deferred
Comm.
• Polling
Transmit (Deferred Transmission : See page 50)
Polling (Deferred Polling : See page 52)
Polling (Polling : See page 54)
Polled (Storing Documents to be Polled : See page 56)
• Advanced
Comm.
Mail Box (Using a Mailbox (Confidential Communication) : See page 58)
Sub Address Transmit (Sub-Address Communication : See page 66)
Lan Relay XMT (Relay Transmission : See page 94)
More Menus > Select Mode Screen
• Password XMT (Password Transmission : See page 71)
• Comm. Journal (Communication Journal : See page 188)
• Cover Sheet (Transmitting a Document with a Cover Sheet : See page 76)
• Receive to Memory (Receive to Memory : See page 86)
• Ledger Email XMT (Emailing a Ledger-Sized Document : See page 118)
• Delivery Notice (Setting Message Delivery Notice (MDN) : See page 120)
12
More Menus > Edit File Mode Screen
Chapter 1
• Change Time/Stn (Editing Communication Reservations : See page 158)
• Delete File (Deleting a Communication Reservation File : See page 160)
• Print File (Printing a Communication Reservation File : See page 161)
• Add Document (Adding Documents to a Communication Reservation File : See page 162)
• Retry Incomp. File (Resending an Incomplete Document : See page 163)
More Menus > Print Out Screen
Getting To Know Your Machine
• File List (Displaying a Communication Reservation File List : See page 156)
• Journal (Transaction Journal : See page 184)
• Address Book List (Address Book List : See page 192)
• Program List (Program List : See page 194)
• Fax Parameter List (Fax Parameter List : See page 196)
• IND. XMT Journal (Individual XMT Journal : See page 198)
13
Chapter 2
Fax Transmission Procedure
Chapter 2
The basic procedure of transmitting a fax on this machine is as follows:
1
Place original(s).
Select “Basic Menu” if additional
settings are required.
Used memory
Basic Fax Transmission
Face Up. Up to 70 sheets (20lb).
z Setting Original Quality (See page 26)
z Setting the Original Size (See page 30)
z Transmitting 2-Sided Originals (See page
32)
Face Down. Align with the top
left corner. Close ADF.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
z If the available memory is not sufficient, Memory
transmission may not be possible. If this
happens, use direct transmission instead.
Refer to Direct Transmission (see page 38).
2
14
Basic Fax Transmission
Press the Fax key to open the Fax screen.
z Verification Stamp (See page 34)
z Transmitting a Document Stored in
Memory (See page 36)
z Direct Transmission (See page 38)
z Verifying Communication Status (See
page 40)
3
Enter the fax number from the keypad
or select a destination.
4
Press the Start key.
Basic Fax Transmission
z Refer to Entering a Destination (see page
16).
Chapter 2
or
z If the line is busy, the number is
automatically redialed. The call waiting
message appears on the display while in
auto-dialing.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
z For instructions on how to cancel a
transmission, refer to Canceling a
Communication (see page 46).
z When copying from the Platen Glass, place
the next original and follow the instructions
displayed on the touch panel display.
z A communication journal is printed if the
transmission fails (Ex: Remote station is
busy).
z Press Reset key to return the machine to
the initial screen of the current active mode.
15
Entering a Destination
Chapter 2
Stations can be entered by using the following methods or a combination of these:
Manual Dialing
Enter the telephone number directly. (See page 16)
Using the Address Book
Use the preprogrammed Address Book.
Use a Key Name (See page 18)
Search through “Favorites” (See page 18)
Use Group Dialing (See page 19)
Basic Fax Transmission
Searching for a Destination
Search the Address Book or the Global directory service (LDAP)
Search through the Address Book (Local Search) (See page 20)
Search through the LDAP Server (LDAP Search) (See page 21)
Redialing
Use the last dialed remote station. (See page 23)
Manual Dialing
To enter a destination telephone number, follow the steps below:
1
2
Follow the step 1 and 2 on page 14.
z Telephone number field is limited to 36-digit
in length.
Enter the fax number from the keypad.
z For transmission to additional destinations,
enter their fax numbers, and then select
“Set” after each destination. When you finish
entering the last destination's fax number,
select “OK”. (Do not select “Set” at this
time.)
z Select “Destinations:###” to confirm your
designated destinations.
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
The Number Pad screen opens automatically.
16
z Fax number entry is also possible from the
“Number Pad” in the Address Book screen,
instead of the control panel keypad.
‰ Number Pad Screen
‰ Using “Pause”
Ex:
Enter 9 for the outside access number,
select “Pause,” and then enter the fax
number.
Inserts a pause each time it
is selected. The pause is
represented by a “-”
symbol.
Chapter 2
z If you are using a PBX, enter the external
access number first, and then select
“Pause” before entering the fax number.
Pause symbol
z Change dialing method from pulse to tone
dialing at a desired dialing moment.
Switching to tone dialing is represented by a
“/” symbol.
Used to access some
features of your PBX.
Select when entering a
sub-address number.
The sub-address is
represented by an “s”
symbol.
Ex:
After entering 9, select “*” to switch to tone
dialing.
Select when entering
additional destinations.
z Do not select “Set” for
single destination.
Tone symbol
‰ Using “Sub-Address”
Select "Clear" to delete an
erroneous entry, one digit at
a time.
z Select “Sub-Address” to enter a subaddress destination after the fax number.
Refer to Sub-Address Communication
(see page 66).
Basic Fax Transmission
‰ Using “ * ”
Ex:
After entering 4, select " Sub-Address", and
enter the Sub-Address.
Sub-Address symbol
3
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
17
Using the Address Book
Chapter 2
„ Use a Key Name
„ Search through the “Favorites”
If a destination is registered in the address
book, it can be selected by using a Key Name.
If a destination is registered as a Favorite in the
address book, it can be selected using the
“Favorites” tab.
z The fax numbers must be pre-programmed into
the address book. Refer to Adding a Fax Number
into the Address Book (see page 165).
Basic Fax Transmission
1
2
3
Follow the step 1 and 2 on page 14.
Select the Key Name tab.
z The fax numbers must be pre-programmed into
the address book. Refer to Adding a Fax Number
into the Address Book (see page 165).
1
2
z To cancel the choice, select the same
destination again.
z For transmission to additional destinations,
continue pressing the relevant keys.
z Select “Destinations:###” to confirm your
designated destinations.
z Select “Destinations:###” to confirm your
designated destinations.
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
Select the desired destination.
z To cancel the choice, select the same
destination again.
z To enter additional destinations, repeat
Steps 2 and 3.
18
Select “Favorites” to display the
Favorites screen.
Select the desired destination.
3
4
Follow the step 1 and 2 on page 14.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
„ Use Group Dialing
z The group dialing button must be preprogrammed. Refer to Setting for Group Dialing
(see page 175).
1
2
Select “Program/Group”.
Select the button for the desired
destination group.
Basic Fax Transmission
3
Follow the step 1 and 2 on page 14.
Chapter 2
For transmission to multiple destinations using
group dialing, follow the steps below:
z To cancel the choice, select the same
destination again.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
19
Searching for a Destination
Chapter 2
„ Search through the Address Book (Local Search)
Select “Search” to look through the address book for the desired destination by the entry name.
z Select “Global” to search fax numbers or Email addresses in the LDAP Server (see next page).
1
2
Basic Fax Transmission
3
Follow the step 1 and 2 on page 14.
Select “Search”.
Enter the first letter you want to search
for.
Choose a destination, and then select
“OK”.
z Select
or
to scroll the search results.
z Multiple destinations cannot be selected at a
time.
The search result appears.
5
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
20
4
„ Search through the LDAP Server (LDAP Search)
Select “Global” on the displayed screen to use the LDAP search feature.
Contact your network administrator to check whether the LDAP search feature is available in your
particular environment.
The LDAP server must be configured before its use. For more details, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) on the provided CD-ROM.
3
Follow the step 1 and 2 on page 14.
Select “Search”.
4
Enter a search letter, and then select
“Search”.
The search result appears.
Select “Global”.
z You can search for the Station names, Email
addresses and Fax numbers.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
Basic Fax Transmission
1
2
Chapter 2
LDAP search is a feature that searches through the address book of an LDAP server on the network
for fax numbers or Email Addresses.
z Select “Local” to exit to the LDAP search
screen.
z To add the found destination to the address
book, select “Add to Local” on the displayed
screen, enter an entry name, and then
select “OK”. (If you are using PBX, you need
to register a telephone number with the dial
refix.
<Continue to the Next Page>
21
5
Select “Fax Number” to display a list
of destinations.
Chapter 2
Basic Fax Transmission
6
Choose a destination, and then select
“OK”.
z Only one destination can be selected.
z You can change the entry screen by
selecting “Email” or “Fax Number”.
z Select
or
to scroll the search results.
z Select “Detail” to open a more detailed
information screen.
Select “Close” to exit to the failed
information screen.
z To cancel the search operation, select
“Cancel”.
z If there are more than 100 matches, a dialog
box prompts for confirmation whether to
continue searching.
Select “Yes” to continue searching.
To abort the search with 100 matches,
select “No”.
22
z A message appears if an error occurs during
the search.
7
Press the Start key.
Redialing
To redial the most recently dialed number, follow the steps below:
4
Select “Redial”.
Confirm that this is the fax number that
you want to send to, and then select
“OK”.
Basic Fax Transmission
3
Follow the step 1 and 2 on page 14.
Chapter 2
1
2
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
23
Transmission with Destination Monitoring
Chapter 2
Basic Fax Transmission
24
Select “Monitor” on the touch-panel screen to obtain a dial tone. This feature is called “on-hook
dialing.”
To monitor the status of a remote station, follow the steps below:
1
Place Original(s).
z If the platen is used, only one page can be
transmitted at a time.
Raises the monitor volume.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Lowers the monitor volume.
Press the Fax key.
Select once to recall the
last dialed fax number.
Select twice to insert a
pause (dialing interval).
Select “Monitor”.
5
When you hear a beep, press the
Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
z For instructions on how to cancel
transmission, refer to Canceling a
Communication (see page 46).
The monitor screen appears and you will hear
a dialing tone through the monitor speaker.
4
Enter the fax number of the
destination.
z Press Reset key to return the machine to
the initial screen of the current active mode.
If an external telephone is connected to your machine, you can send a fax after talking to the remote
party on the phone. Follow the steps below:
1
Place Original(s).
z If the platen is used, only one page can be
transmitted at a time.
2
3
Press the Fax key.
Lift the handset of the external
telephone.
5
6
Dial the telephone number using the
keypad.
Talk to the remote party, and then tell
the other party to get ready for
receiving fax.
When a beep is heard, press the Start
key, and then place the handset back
on the cradle.
Transmission starts.
z For instructions on how to cancel
transmission, refer to Canceling a
Communication (see page 46).
Basic Fax Transmission
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
4
Chapter 2
Talking to the Remote Party Before
Transmission
25
Setting Original Quality
Chapter 2
„ Original Type
Original type can be specified to suit your needs, you can select from, text-only original, photo-only
original or original in which text and photos are mixed.
Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages
to be sent.
Text-only original
Photo-only original
Original in which text and
photos are mixed
Basic Fax Transmission
„ Density
Choose a density to suit your originals.
Lighter
Darker
„ Resolution
Choose the resolution to suit your originals.
Ordinary original
Std
Original containing small
characters or graphics.
Fine
Original containing detailed
drawings or text
Fine, S-Fine,
or 600dpi
The standard setting can be changed by the setting “03 Original (HOME)”, “01 Density (HOME)”,
“02 Resolution (HOME)” in Function Parameters (Fax/Email Settings> Fax Parameters).
For instructions on how to change the setting, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM.
26
1
Place Original(s).
‰ Original Type
2
3
Press the Fax key.
Select for originals in
which text and photos
are mixed.
Select “Basic Menu”.
Chapter 2
Select for text-only
originals.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
Select for photo-only
originals.
4
‰ Density
Select “Quality Adj.”.
If you wish to scan a original
with lighter contrast, select the
button to reduce the contrast
level. Each time the button is
selected, the original will be
scanned lighter.
If you wish to scan a original
with darker contrast, select the
button to increase the contrast
level. Each time the button is
selected, the original will be
scanned darker.
5
Basic Fax Transmission
z If a photo original is scanned in "Text"
mode, the scanned image can be
indistinguishable in the halftone area.
Adjust the original quality, and then
select “OK”.
<Continue to the Next Page>
27
‰ Resolution
Chapter 2
Select for ordinary
originals.
Select for originals
containing small
characters or graphics.
Basic Fax Transmission
Select for fine originals
containing detailed
drawings or text.
z The finer a original to be scanned, the more
information needs to be transmitted, thus,
requiring a longer communication time.
z If “S-Fine” or “600dpi” is selected, and the
receiving station does not support these
resolutions, originals will be transmitted with
resolution of the receiver's capability.
6
Select a destination.
z Refer to Entering a Destination (see page
16).
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
28
Memo
Chapter 2
Basic Fax Transmission
29
Setting the Original Size
Chapter 2
The Original Size is usually detected automatically when an original is placed on the platen.
If the size is not detected automatically, or you would like to change the detected size, you can set the
original size manually by following the procedure below.
Original size is not auto detected.
Basic Fax Transmission
Original icon is
not displayed.
Detected Size
This feature does not work when a original is loaded on the ADF.
1
Place original(s) on the platen.
Face Down. Align with the top
left corner. Close ADF.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
30
Original size is not
detected correctly.
Press the Fax key.
Select “Basic Menu”.
4
Select “Original Size”.
5
Choose the original size, and then
select “OK”.
LEGAL
LETTER
INVOICE
INVOICE-R
6
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
7
Select a destination.
Basic Fax Transmission
LETTER-R
Chapter 2
LEDGER
z Refer to Entering a Destination (see page
16).
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
31
Transmitting 2-Sided Originals
Chapter 2
2-sided originals loaded in the ADF are scanned automatically with a specified biding edge position
and transmitted.
Two binding edge selections are available:
•Long Edge: 2-sided scanning is aligned to the long edge of the original.
•Short Edge: 2-sided scanning is aligned to the short edge of the original.
Long Edge
Short Edge
Basic Fax Transmission
z This feature works only when originals loaded in the ADF.
z The verification stamp feature does not work when a 2-sided scanning is selected.
1
Place Original(s).
3
Select “Basic Menu”.
4
Select “2-Sided Original”.
Face Up. Up to 70 sheets (20lb).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
32
Press the Fax key.
5
Select a binding position, and then
select “OK”.
6
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
7
Select a destination.
Basic Fax Transmission
Select when the
binding position is on
the short side of the
original.
Chapter 2
Select when the
binding position is on
the long side of the
original.
z Refer to Entering a Destination (see page
16).
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
33
Verification Stamp
Chapter 2
This function confirms successful transmission or storage
into the memory by stamping at the bottom of each
successfully transmitted original(s) with a small “x” mark.
Ex: Scanning
Direction
Verification Stamp
Basic Fax Transmission
z The standard setting of the verification is Off. It stamp can be changed with “04 Stamp (HOME)” in Function
Parameters (Fax/Email Settings> Fax Parameters). For instructions on how to change the standard setting,
refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
z The machine can be configured not to stamp the documents stored in the memory by changing the setting
“28 Stamp at Memory XMT” in Function Parameters (Fax/Email Settings> Fax Parameters). For instructions
on how to configure the verification stamp, refer to Fax/Email Settings in the Operating Instructions (For
Function Parameters) on the provided CD-ROM.
z Varification Stamp function is only available when scanned with the ADF.
1
Place Original(s).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Press the Fax key.
5
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
6
Select a destination.
Select “Basic Menu”.
z Refer to Entering a Destination (see page
16).
4
Select “Verification Stamp”.
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
z Setting of "Verification Stamp" is returned
to Off after finished transmission.
34
Memo
Chapter 2
Basic Fax Transmission
35
Transmitting a Document Stored in Memory
Chapter 2
Documents can be quickly scanned and stored in the memory before transmission.
This feature allows you to send the documents to multiple destinations without having to scan the
same documents over again. It also allows you to retrieve your original(s) immediately without having
to wait for the fax transmission to complete.
In addition to the memory transmission, the machine supports the direct transmission feature. In direct
transmission, a document is transmitted without storing it into the memory.
Memory Transmission
Quick Memory Transmission
Basic Fax Transmission
Stores all the
original(s) into
memory first, and
then starts its
transmission
Original(s)
Starts transmitting
when the first page
is stored in the
memory
Original(s)
destination
machine(s)
Memory
destination
machine(s)
Memory
z If the memory overflows while original(s) are being scanned for transmission to a single destination, the
machine will operate in the following manner:
‰ If the quick memory transmission feature is set to “On” in Function Parameters
The document is transmitted up to the portion that was stored into the memory, and an error message
“Memory size over code = 870” is displayed.
‰ If the quick memory transmission feature is set to “Off” in Function Parameters
The document is transmitted up to the portion that was stored in the memory, and then switches to direct
transmission and transmits the remaining original(s) in the ADF during the same phone call.
z If the memory overflows while original(s) are being scanned for transmission to multiple destinations, a
message appears asking whether to transmit the successfully stored documents in memory or to cancel the
transmission. Select “Yes” to start transmitting, or “No” to cancel. If no action is taken within 10 seconds, the
machine will start transmitting the stored documents.
z The transmission of a document terminates if memory overflows when the first page is transmitted.
z The standard setting of Memory Transmission is "On" and it can be changed with “05 Memory (HOME)” in
Function Parameters (Fax/Email Settings> Fax Parameters). For instructions on how to change the standard
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided
CD-ROM.
z This "82 Quick Memory XMT" in Function Parameters (Fax/Email Settings> Fax Parameters) can be
configured to start transmitting a document when the first page is stored. This transmission mode is called
“quick memory transmission.” The standard setting of Quick Memory Transmission is "On". For instructions on
how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM.
z Your machine is preset to transmit all documents from memory.
36
To send documents using memory transmission, follow the steps below. (This is an example when the
direct transmission is set as default in the Function Parameters.)
Place Original(s).
6
Select a destination.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Press the Fax key.
Chapter 2
1
Select “Basic Menu”.
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
4
Select “Memory”.
5
Set “Quality Adj.” as required.
z For instructions on how to cancel
transmission, refer to Canceling a
Communication (see page 46).
Basic Fax Transmission
z Refer to Entering a Destination (see page
16).
z Refer to Setting Original Quality (see page
26).
37
Direct Transmission
Chapter 2
Documents can be transmitted immediately on scanning without storing into memory. Direct
transmission is more convenient in situations as shown below:
‰ When you want to send the documents right away.
‰ When you want to send a large amount of documents.
Original(s)
Basic Fax Transmission
To a single
destination
Memory
z Direct transmission cannot be used to send documents to multiple destinations.
z Memory transmission may be automatically switched to direct transmission when memory overflow occurs
while scanning documents.
z Memory transmission is the default setting on the machine, however, it can be changed to direct transmission
with the setting “05 Memory (HOME)”. For instructions on how to change the standard setting, refer to Fax/
Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
1
Place Original(s).
4
Select “Direct”.
5
Set “Quality Adj.” as required.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Press the Fax key.
Select “Basic Menu”.
z Refer to Setting Original Quality (see page
26).
38
6
Select a destination.
Chapter 2
7
Press the Start key.
Transmission starts immediately on scanning.
z For instructions on how to cancel
transmission, refer to Canceling a
Communication (see page 46).
Basic Fax Transmission
z Refer to Entering a Destination (see page
16).
39
Verifying Communication Status
Chapter 2
To verify the communication status, follow the steps below:
1
2
Basic Fax Transmission
3
4
40
Press the Fax key.
Select “Basic Menu”.
Select “Comm. Status” while the call
session is in progress.
Verify the communication status.
5
When the verification is completed,
select “OK”.
Memo
Chapter 2
Basic Fax Transmission
41
Rotated Transmission
Chapter 2
If an A4/Letter-sized document is loaded in a portrait position, it could be interpreted as an A3/Ledger
size on the receiving station. To avoid this misinterpretation, the machine is configured to support
rotated transmission.
Set “78 Rotation XMT” to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters). This
allows an A4/Letter-size document to be rotated by 90 degrees automatically when it is loaded in a
portrait position, so that it is transmitted in the same orientation as it would have been loaded in
landscape position.
Basic Fax Transmission
z The standard setting of “78 Rotation XMT” is set to “Valid”. For instructions on how to change the standard
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided
CD-ROM.
z The rotated transmission feature only works with memory transmissions, and not with direct transmissions.
„ Rotation XMT set to “Valid”
Sender
Scanning Direction
Rotated 90 degrees
Set as Portrait
Scanning
Width
A4/Letter
Receiver
Scanning Direction
Set as Landscape
„ Rotation XMT set to “Invalid”
Sender
Set as (Portrait)
Receiver
Print size reduced to 70%
Prints on A4/Letter size
100%
Prints on A3/Ledger size
42
Batch Transmission
There are two types of batch transmissions available:
• Real Time Batch Transmission:
During the memory transmission, your machine searches its memory for reserved files (up to 4 files)
to transmit to the same destination, and automatically batches, and then transmits them in a single
call.
• Delayed Batch Transmission:
This feature requires the scheduling of the time for the batch transmission into a Program key in
advance. All transmission(s) using this Program key are batched and transmitted at the registered
time.
Ex. Real Time Batch Transmission
to LA
to London
to NY
to LA
to London
Basic Fax Transmission
zThe machine cannot batch a file(s) that is/are waiting for redialing, or are currently being sent, but will
batch files that are pending to be dialed.
Chapter 2
The batch transmission feature is useful in controlling the reduction of transmission time and telephone
costs. In a batch transmission job, the machine sorts documents bound for the same destination(s),
and collectively handles them as one reserved document (file) to be transmitted in a single call.
Time
NY
LA
London
43
Chapter 2
Getting an Outside Line Using PIN Code
Access
If your PBX requires a PIN (Personal Identification Number) Code to access an external line, your
machine can be set to prompt the user to enter the PIN Code before dialing.
This function is available when “39 PIN Code Access” in Fax/Email Settings> Fax Parameters is set to
“Suffix” or “Prefix”.
When “39 PIN Code Access” is set to “Prefix”, the dialing procedure is as follows.
Basic Fax Transmission
z This feature is not available when dialing from a connected external telephone.
z The standard setting of “39 PIN Code Access” is set to “None”. For instructions on how to change the
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the
provided CD-ROM.
1
Place Original(s).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
6
Enter a PIN Code, and then select
“OK”. (Up to 36 digits).
Press the Fax Key.
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
4
Select a destination.
The original(s) are stored into memory with a
file number. Then starts dialing the telephone
number.
z Refer to Entering a Destination (see page
16).
5
44
Press the Start key.
Using Program Keys
Program dialing does not only simplify repetitive or complex operational sequences but also prevent
operator errors.
To use a program key, follow the steps below:
z To use this feature, the operating sequence must be programmed onto the button in advance.
Refer to Setting for Program Dialing (see page 173).
1
Place Original(s).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
4
Press the Fax key.
Select “Program/Group”.
Basic Fax Transmission
z To check what operation was pre-programmed onto a program button, confirm by printing the program list.
Refer to Printing the Program List (see page 181).
Chapter 2
If frequently used communication tasks are pre-programmed onto a respective program dialing button,
the programmed operating sequence can be recalled by simply selecting the assigned button.
Select the program key.
Communication starts or stores original(s) into
memory.
45
Canceling a Communication
Chapter 2
To cancel a communication, follow the steps below:
Basic Fax Transmission
3
46
To cancel Memory Transmission:
1
2
4
Press the Fax key.
Press the Stop key while the
communication is in progress.
Select “Yes” to stop a communication.
Select “Yes” to print a communication
journal or “No” if a communication
journal is not desired.
To cancel Direct Transmission:
Press the Stop key while the
communication is in progress.
Select “Yes” to stop a communication.
3
Remove the document.
Basic Fax Transmission
2
Chapter 2
1
47
Dial Prefix
Chapter 2
Your machine has the following functions to utilize your existing Fax Phone Numbers database.
• LDAP database search for fax phone numbers (Directory Search)
• Import an existing fax phone number list in CSV file format (Network Address Book Editor software)
Since the phone numbers in such database are usually 10-digit numbers that are not in the format of
numbers that are actually dialed through your PBX.
Ex:
• A fax phone number in the database is shown as 212 555 1234
Basic Fax Transmission
• An out of the dialing area fax phone number format that is dialed via a PBX, is as 9+ +1+212 555 1234
The dial prefix function allows you to program a Dial Prefix including a PBX Dial-out Prefix (e.g. “9”),
the Long Distance Call Code (=1), and the pre-programmed Dial Prefix will be automatically dialed only
when the fax phone number is a 10-digit number, allowing you to utilize the existing database without
modifying it.
To enable this function, enter the Dial Prefix number of “122 Dial Prefix”. For instructions on how to
change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM.
z Only numbers (0 to 9) will be counted for 10 digits. Any other characters or symbols (such as "-" will be
ignored.)
z This function is not available when using Monitor Dialing or off-hook dialing with either the optional handset or
an external telephone set.
212 111 1234
312 222 4321
213 333 9876
If the number to dial is a 10-digit number.
(See Note)
Ex: 212 111 1234
Dials with "Dial Prefix"
number appended
9-1 + 212 111 1234
(Automatically appends)
Sends the document(s)
If the number to dial is NOT a 10-digit number.
Ex: 9-222 9876 (8 digits)
9-1 312 333 4567 (12 digits)
"Dial Prefix" = 9-1
("-" represents a pause)
Address Book Dialing
Manual Number Dialing
LDAP Search Dialing
48
Dials without the
"Dial Prefix" number
9-222 9876
9-1 312 333 4567
1
Select “120-159”.
7
Select “122 Dial Prefix”.
Select “Fax/Email Settings”.
Select “04 Key Operator Mode”.
Enter the key operator mode
Password, and then select “OK”.
8
Enter the Dial Prefix Number (4-digit),
and then select “OK”.
Basic Fax Transmission
4
6
Chapter 2
2
3
Press the Function key to open the
Function Parameters screen.
z If you make a mistake, press “Clear” key to
delete.
5
Select “01 Fax Parameters”.
z If you make a mistake, select "Clear" to
delete.
z Press Reset key to return the machine to
the initial screen of the current active mode.
49
Chapter 3
Time Controlled Communication (Deferred)
Convenient Fax Features
Chapter 3
Deferred Transmission
Time must be pre-programmed in advance to send document(s) to one or multiple destinations at a
deferred time within the next 24 hours.
The document is scanned, and stored as a reserved document in memory until the pre-programmed
time. It will start transmission at the pre-programmed time.
Convenient Fax Features
Up to 50 built-in timers can be set for deferred communication.
1
Place Original(s).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
50
Transmitted
Programmed to transmit at 21:00
Press the Fax key.
Select “More Menus”.
4
Select “Transmit”.
5
Set the deferred time, and then select
“OK”.
8
Press the Start key.
Document(s) are stored into memory.
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
z A communication journal is printed if the
transmission fails for any reason.
(Ex: Remote station was busy)
Refer to Communication Journal (see
page 188).
Set “Quality Adj.” as required.
z Press Reset key to return the machine to
the initial screen of the current active mode.
z Set the time in a 24-hour format.
Ex: 21: 00
6
z Refer to Setting Original Quality (see page
26).
7
Select a destination.
Convenient Fax Features
z It you need to delete a reserved
communication file or to cancel a timercontrolled communication, refer to Deleting
a Communication Reservation File (see
page 160).
Chapter 3
z The programmed deferred communication
time can be modified.
For instructions on how to modify the
communication time, refer to Editing
Communication Reservations (see page
158).
z Refer to Entering a Destination (see page
16).
51
Deferred Polling
If Polling is requested with a deferred time, it will start Polling at the pre-programmed time.
Chapter 3
Receiver
Pre-programmed
Communication Time
Sender
Request to Poll
Document(s)
Convenient Fax Features
Memory
z Up to 50 built-in timers can be set for deferred communication.
z For instructions on how to use polling without a pre-programmed time, refer to Polling (see page 54).
1
2
3
Press the Fax key.
Select “More Menus”.
Select “Polling” in “Deferred Comm.”
4
Enter a communication time, and then
select “OK”.
z Enter the time in a 24-hour format.
Ex: 18: 00
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
52
5
If a password is required, enter the
password, and then select “OK”.
Chapter 3
6
Select a destination.
Convenient Fax Features
z If you have set the polling password in “26
Polling Password” in Function Parameters
(Fax/Email Settings> Fax Parameters), the
password will appear on the display.
You can still change the password
temporarily by overwriting it with a new one.
z Refer to Entering a Destination (see page
16).
7
Press the Start key.
Polling starts when the pre-programmed time
is reached.
z It you need to delete a reserved
communication file, or cancel a timer
controlled communication, refer to Deleting
a Communication Reservation File (see
page 160).
53
Polling
Chapter 3
Polling
Polling is a process of calling the other station(s) for document(s) retrieval. The other station must
know in advance that you will be calling, and must prepare document(s) by storing them into the
memory. To ensure security, establish a polling password that is shared by the other station ahead of
time.
The receiving station initiates the call, therefore, it pays for the communication charges.
Convenient Fax Features
Receiver
Request to poll
Document(s)
Memory
z For instruction on how to use deferred polling, refer to Deferred Polling (see page 50).
1
2
3
54
Sender
Press the Fax key.
Select “More Menus”.
Select “Polling” in “Polling”.
4
If a password is required, enter the
password, and then select “OK”.
z If you have set the polling password in “26
Polling Password” in Function Parameters
(Fax/Email Settings> Fax Parameters), the
password will appear on the display.
You can still change the password
temporarily by overwriting it with a new one.
5
Select a destination.
Chapter 3
6
Press the Start key.
Polling starts.
Convenient Fax Features
z Refer to Entering a Destination (see page
16).
55
Storing Documents to be Polled
Chapter 3
Polled is the process of automatically transmitting document(s) upon receiving the polling request from
the receiving station.
First, you must prepare your machine by storing document(s) into memory ahead of time.
To ensure security, set the polling password that is shared with the receiving station.
The receiving station initiates the call, therefore, it pays for the communication charges.
Sender (Waiting for Polling request)
Convenient Fax Features
Store
document(s)
into memory.
Memory
1
Place Original(s).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
5
If a password is required, enter the
password, and then select “OK”.
Press the Fax key.
Select “More Menus”.
The scanned document is stored in the
memory as a polled file ready for transmission
upon receiving a polling request.
4
z You can still send or receive documents even
when the machine is setup to be polled.
Select “Polled” in “Polling”.
z To delete a polled file, refer to Deleting a
Communication Reservation File (see
page 160).
z Only 1 polled file can be stored in memory.
If you need to add document(s) into the
same polled file, refer to Adding
Documents to a Communication
Reservation File (see page 162).
z If you have set the polling password in “26
Polling Password” in Function Parameters
(Fax/Email Settings> Fax Parameters), the
password will appear on the display.
You can still change the password
temporarily by overwriting it with a new one.
56
Chapter 3
z After being polled, the documents stored in
the memory will be erased automatically. To
retain the documents in memory so that they
can be polled repeatedly change by setting
"27 POLLED FILE SAVE" to "Valid" in
Function Parameters (Fax/Email settings>
Fax Parameters).
Convenient Fax Features
57
Using a Mailbox (Confidential Communication)
Chapter 3
What is Confidential Communication?
The confidential mailbox allows communication with other compatible models using a 4-digit
confidential code. The Confidential Mailbox feature receives document(s) with a confidential code in
the memory. These documents can only be printed by the person who has the correct confidential
code.
• A confidential reception report is printed whenever confidential documents are received on the
machine.
• Up to 20 mailboxes are available on the machine.
Convenient Fax Features
• Mailbox passwords are 4-digit.
This section explains how to transmit, poll, store, delete, and print confidential documents.
Confidential polling and confidential polled transmission can be performed using mailboxes. For
instructions on how to use these, refer to Confidential Polling (see page 60), Storing Documents for
Confidential Polling (see page 61).
Confidential Code
(0001)
Polling from
other machine
Confidential Code
(0001)
Memory
Print
Confidential Code
(0001)
This feature works only if the remote station is any one of the following compatible models:
DF-1100
DP-180
DP-190
DP-1810F
DP-1820F
DP-1820E
DP-2000
DP-2310
DP-2330
DP-2500
DP-3000
DP-3010
DP-3030
DP-3510
DP-3520
DP-3530
DP-4510
DP-4520
DP-4530
DP-6010
DP-6020
DP-6030
DP-C262
DP-C322
DX-600
DX-800
UF-280M
UF-312
UF-322
UF-332
UF-333
UF-342
UF-344
UF-550
UF-560
UF-585
UF-590
UF-595
UF-733
UF-744
UF-745
UF-755
UF-755e
UF-766
UF-770
UF-780
UF-788
UF-790
UF-880
UF-885
UF-890
UF-895
UF-990
UF-9000
Confidential reception requires establishing the password (4-digit) between the sender and receiver before
receiving.
58
Confidential Transmission
To transmit a confidential document, follow the steps below:
1
Place Original(s).
6
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
Press the Fax key.
Select “More Menus”.
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
7
4
z Refer to Setting Original Quality (see page
26).
Select “Mail Box”.
8
5
Set “Quality Adj.” as required.
Select a destination.
Convenient Fax Features
2
3
Enter the mailbox password (4-digit),
and then select “OK”.
Chapter 3
You must have a mailbox password (4-digit) setup and shared with the receiving machine.
Select “Transmit”.
z Refer to Entering a Destination (see page
16).
z Choose the address except registered for
Relayed Transmission.
9
Press the Start key.
The original(s) are stored into memory with a
file number. And then starts dialing the
telephone number.
59
Confidential Polling
Chapter 3
1
2
Convenient Fax Features
3
Press the Fax key.
5
Select “More Menus”.
Select “Mail Box”.
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
6
4
Enter the mailbox password (4-digit),
and then select “OK”.
Select a destination.
Select “Polling”.
z Refer to Entering a Destination (see page
16).
z Choose the address except registered for
Relayed Transmission.
7
Press the Start key.
Confidential mailbox polling starts.
z For instructions on how to cancel
confidential mailbox polling, refer to
Canceling a Communication (see page
46).
60
Storing Documents for Confidential Polling
Place Original(s).
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating
Instructions (For Basic Operations) of
provided booklet.
2
3
6
Enter the mailbox password (4-digit),
and then select “OK”.
Press the Fax key.
Chapter 3
1
Select “More Menus”.
4
Select “Mail Box”.
5
Select “Polled”.
z For instructions on how to delete a
confidential document polled for
transmission, refer to Deleting a
Confidential Document (see page 64).
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
Convenient Fax Features
The documents are stored in the mailbox and
will be transmitted upon receiving the
confidential polling request.
61
Printing a Received Confidential Document
Chapter 3
Convenient Fax Features
62
When confidential documents are received, a confidential reception report is printed. This section
explains how to read a confidential reception report and print the received confidential documents.
z After a received confidential document is printed, it is deleted from the mailbox.
z If the machine receives documents having the same password, they are stored into the same mailbox.
z Up to 20 mailboxes are available.
„ Confidential Reception Report
(1)
*************** -Conf. RCV Report- **************** Date MMM-dd-yyyy ***** Time 15:00 ********
** Notice of Confidential Document Held **
(2)
(3)
(4)
(5)
File No.
Received From
Pages
Time Received
040
PANAFAX
001
MMM-dd 15:00
(6)
-PANASONIC
(7)
*****DP-XXXX************************ -HEAD OFFICE
No.
-
(8)
- ***** -
Item
201 555 1212- *********
Explanation
(1)
Date/Time
The date and time at which the confidential reception report is printed.
(2)
File No.
The number automatically assigned to a confidential document in the order of
its reception (001 to 999).
(3)
Sender ID
Transmitting station's ID
(4)
Page (s)
Total number of pages of the confidential document.
(5)
Receive Time
Date and time at which the confidential document was received.
(6)
Logo
Logo (up to 25 characters).
(7)
Character ID
Character ID (up to 16 characters).
(8)
Numeric ID
Numeric ID (up to 20 digits).
„ Printing a Received Confidential Document
To print a received confidential document, follow the steps below:
1
2
Select “More Menus”.
Select “Mail Box”.
5
Enter the mailbox password (4-digit),
and then select “OK”.
The document is printed and deleted from the
mailbox.
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
z To delete confidential documents from a
mailbox, refer to Deleting a Confidential
Document (see page 64).
4
Convenient Fax Features
3
Press the Fax key.
Chapter 3
z After a received confidential document is printed, it is deleted from the mailbox.
Select “Print File”.
63
Deleting a Confidential Document
To delete a confidential document in a mailbox, follow the steps below:
Chapter 3
Convenient Fax Features
64
1
2
Press the Fax key.
Select “More Menus”.
3
Select “Mail Box”.
4
Select “Delete File”.
5
Enter the mailbox (4-digit) password,
and then select “OK”.
Documents in the mailbox are deleted.
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
Memo
Chapter 3
Convenient Fax Features
65
Sub-Address Communication
Chapter 3
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the
desired destinations when used in combination with Internet Fax.
What is Sub-Addressing?
Sub-Addressing is a T.30 communications protocol recommended by ITU-T.
• A center machine supporting a memory feature is required on the fax network to implement subaddressed communications. For more details, contact your local authorized Panasonic dealer.
Convenient Fax Features
• In a sub-addressed communication, the sub-addressing information must be checked between the
sender and the receiver beforehand (sub-address is limited up to 20 digit).
• On this machine, select “Sub Address Transmit” from the “More Menus” to initiate sub-addressed
communication.
• Sub-Addressing allows documents received by the Center Machine to be forwarded to computers on
the network, to Internet fax, or to other fax stations. Refer to Inbound Routing (see page 130).
z ITU-T :
International Telecommunication Union-Telecommunication Standardization Sector
z T.30
Telecommunications standard
:
„ Example of a Network Using Sub-Addressing
Telephone
number
2013331234
SubAddress
2222
Tel:
0001
Center Machine
Sender 1
Tel:
2013331234
No. A
0002
Sender 2
Telephone
number
2013331234
SubAddress
0001
No. B
0003
Address Book
Telephone number
66
Sub-Address
G3 FAX No. A
0001
2222
G3 FAX No. B
0002
2222
G3 FAX No. C
0003
0001
No. C
Sub-Addressed Transmission using Address Book
To transmit a document by sub-addressing, follow the steps below:
1
Place Original(s).
5
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
Press the Fax key.
Select “More Menus”.
z The sub-address can be up to 20 digits.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
4
6
Select “Sub Address Transmit”.
Enter the password, and then select
“OK”.
Convenient Fax Features
2
3
Enter a sub-address, and then select
“OK”.
Chapter 3
z This feature can not be used when dialing from the external telephone. Refer to Talking to the Remote Party
Before Transmission (see page 25).
z The password can be up to 20 digits.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
7
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
<Continue to the Next Page>
67
8
Select a destination.
Chapter 3
Convenient Fax Features
68
z Refer to Entering a Destination (see page
16).
z Choose the address except registered for
Relayed Transmission.
9
Press the Start key.
Sub-Addressed transmission starts.
Sub-Addressed Transmission using Manual Dialing
To enter a sub-address directly from the keypad, follow the steps below:
z If you use sub-addressed transmission frequently, the sub-address can be pre-programmed into the address
book to facilitate future communications. For additional details, refer to Adding a Fax Number into the
Address Book (see page 165).
1
Place Original(s).
6
Enter a sub-address.
Press the Fax key.
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
4
Enter the fax number from the keypad.
z The telephone number and sub-address
field can be up to 36 digits in length.
However, the sub-address itself is limited to
20 digits.
z If you need to enter a sub-address
containing a blank space (Ex: 123 456),
input the sub-address from "Advanced
Comm." > "Sub-Address Transmit" (see
page 67)
z The Number Pad screen opens
automatically.
z If you make a mistake, press Clear key to
delete entries one digit at a time.
5
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
7
Convenient Fax Features
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Chapter 3
z This feature does not work when dialing from the external telephone. Refer to Talking to the Remote Party
Before Transmission (see page 25).
Press the Start key.
Sub-Addressed transmission starts.
Select “Sub-Address”.
z The letter “s” appears on the display.
69
Password Communication
Chapter 3
What is Password Communication?
Convenient Fax Features
The standard setting of “43 Password-Transmit” is set to “Off” in Function Parameters (Fax/Email
Settings> Fax Parameters). To utilize Password XMT, change the default setting to “On”. For
instructions on how to change the standard setting, refer to Setting Password-Protected
Transmission (see page 72).
Password Communications, including Password Transmission and Password Reception prevents your
machine from sending a fax to a wrong station or receiving a fax from an unauthorized station. You can
set Password Transmission and Password Reception independently, or both together.
To use Password Transmission, you must set a 4-digit transmission password in advance. The
password must be shared with the other compatible Panasonic machine(s). If the transmission
password in your machine does not match the Transmission password in other compatible Panasonic
machine(s), the transmission will fail.
Ex : Password Transmission
Sender
Receiver
Transmission
Password:
1234
Transmission
Password:
1234
This feature works only if the remote station is any one of the following models.
DF-1100
70
DP-180
DP-190
DP-1810F
DP-1820E
DP-1820F
DP-2000
DP-2310
DP-2330
DP-2500
DP-3000
DP-3010
DP-3030
DP-3510
DP-3520
DP-3530
DP-4510
DP-4520
DP-4530
DP-6010
DP-6020
DP-6030
DP-C262
DP-C322
DX-600
DX-800
FP-D250F
FP-D350F
UF-160
UF-160M
UF-170
UF-180
UF-190
UF-260
UF-270
UF-270M
UF-280M
UF-300
UF-312
UF-322
UF-550
UF-560
UF-585
UF-590
UF-595
UF-650
UF-733
UF-745
UF-750
UF-750D
UF-755
UF-755e
UF-766
UF-770
UF-780
UF-788
UF-790
UF-880
UF-885
UF-890
UF-895
UF-990
UF-9000
UF-M500
Password Transmission
To utilize the password-protected transmission feature, follow the steps below:
1
Place Original(s).
6
Select “On”, and then select “OK”.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
Press the Fax key.
Select “More Menus”.
Select to perform
Password-Protected
Transmission.
4
Select not to perform
Password-Protected
Transmission
Select “Select Mode”.
7
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
8
5
Select a destination.
Convenient Fax Features
2
3
Chapter 3
z You must set the password (4-digit) in the “43 Password-Transmit” setting in advance, in Function Parameters
(Fax/Email Settings> Fax Parameters).
Select “Password XMT”.
z Refer to Entering a Destination (see page
16).
z Choose the address except registered for
Relayed Transmission.
9
Press the Start key.
Password-protected transmission starts.
z The transmission fails if the password of
both units does not match.
71
Setting Password-Protected Transmission
To always utilize password-protected transmissions, follow the steps below:
Chapter 3
z You must program a password (4-digit) in advance.
1
Convenient Fax Features
2
3
4
Press the Function key to open the
Function Parameters screen.
6
Select “40-79”.
7
Select “43 Password-Transmit”.
Select “Fax/Email Settings”.
Select “04 Key Operator Mode”.
Enter the key operator mode
Password, and then select “OK”.
8
Enter the password (4-digit), and then
select “OK”.
z If you make a mistake, press “Clear” key to
delete.
5
Select “01 Fax Parameters”.
z If you make a mistake, select "Clear" to
delete.
72
9
Select “On” or “Off”, and select “OK”.
Chapter 3
z You can change the setting temporarily by
using the “Password XMT” in the “More
Menus” for each transmission (see page
71).
Convenient Fax Features
z Press Reset key to return the machine to
the initial screen of the current active mode.
73
Printing Communication Journal
Chapter 3
The communication journal can be printed at the end of each transmission communication.
• If the “Comm. Journal” is set to “On” in the “More Menus”, a communication journal is printed at the
end of each transmission communication.
• For instructions on how to read the communication journal, refer to Communication Journal (see
page 188).
************* - Comm. Journal- **************** Date MMM-dd-yyyy ** Time 15:00 *********
Mode =
Memory Transmission
Start = MMM-dd 14:50
End = MMM-dd 15:00
Convenient Fax Features
File No.= 050
STN
No.
001
002
003
004
Comm. Key Name
Station Name/Email Address/Telephone No.
OK
[SERVICE
OK
[SALES DEPT
407 [ACCOUNTING
Busy
] SERVICE DEPT
] SERVICE DEPT
] SERVICE DEPT
021 111 1234
************DP-XXXX ************** - HEAD OFFICE
Pages
Duration
001/001
001/001
000/001
000/001
00:01:30
00:01:25
00:01:45
00:00:00
- PANASONIC - ****** - 201 555 1212 - *******
THE SLEREXE COMPANY LIMITED
SAPORS LANE . BOOLE . DORSET . BH 25 8 ER
TELEPHONE BOOLE (945 13) 51617 . TELEX 123456
Our Ref. 350/PJC/EAC
18th January, 1972.
Dr. P.N.Cundall,
Mining Surveys Ltd.,
Holroyd Road
tions of print density
cause the photocell to generate an analogous electrical video signal.
this signal is used to modulate a carrier, which is transmitted to
remote destination over a radio or cable communications link.
At the remote terminal, demodulation reconstructs the video
signal, white is used to modulate the density of print produced by a
printing device. This device is scanning in a raster scan synchronised
with that at the transmitting terminal. As a result, a facsimile
copy of the subject document is produced.
Probably you have used for this facility in your organisation.
Yours sincerely,
P.J. CROSS
Group Leader - facsimile Research
z Your machine is preset to print the communication journal only when transmission is failed. Refer to Fax/Email
Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
z The document image for the direct transmissions are not printed in the communication journal.
74
1
Place Original(s).
6
2
3
Chapter 3
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
Select “On”, “Off”, or “Inc Only”, and
then select “OK”.
Press the Fax key.
Select “More Menus”.
4
Select not to print a
Communication
Journal.
Select “Select Mode”
Select to print a
Communication Journal
only when transmission
has failed.
7
5
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
Select “Comm. Journal”.
8
Select a destination.
Convenient Fax Features
Select to print a
Communication Journal
after each transmission.
z Refer to Entering a Destination (see page
16).
9
Press the Start key.
75
Transmitting a Document with a Cover Sheet
Chapter 3
Documents can be transmitted with a cover sheet stating the date and time of the transmission,
destination station name, and total number of pages.
Sample Fax Cover Sheet
***** Facsimile Cover Sheet *****
MMM-dd-yyyy 15:00
Convenient Fax Features
Message To:
SALES DEPT.
Message From:
PANASONIC
201 555 1212
01
Page(s)
Following This Cover Page
z The cover sheet is excluded from the total page count in the transaction journal.
z The default setting of cover sheet can be changed with “56 Cover Sheet (HOME)” in Function Parameters
(Fax/Email Settings > Fax Parameters). To modify the default setting, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) on the provided CD-ROM.
1
Place Original(s).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
76
Press the Fax key.
Select “More Menus”.
4
Select “Select Mode”.
Select “Cover Sheet”.
6
Select “On”, and then select “OK”.
8
Select a destination.
Chapter 3
5
9
Press the Start key.
The transmission of the document with a
cover sheet starts.
Select to attach a cover
sheet.
Select not to attach a
cover sheet.
7
Convenient Fax Features
z Refer to Entering a Destination (see page
16).
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
26).
77
Chapter 4
Receiving Documents
Chapter 4
Fax Reception
78
Fax Reception
There are two ways to receive fax calls on this machine.
Automatic Reception
The machine receives documents automatically. The machine answers all incoming calls (including
voice calls).
Manual Reception
When your telephone rings, lift the handset of the external telephone. If you hear a beep from the
phone, it means some one wants to originate a fax call. Or, if the caller answers and says he/she
wants to originate a fax call, press the Start key and then hang up the handset. Refer to Manual
Reception (see page 79).
Automatic Reception
This mode is recommended when the telephone line is used only for fax.
• Set “17 Receive Mode” to “Auto” in Function Parameters (Fax/Email Settings> Fax Parameters).
• When an incoming call is received, the machine starts receiving it automatically.
Manual Reception
• Set “17 Receive Mode” to “Manual” in Function Parameters (Fax/Email Settings > Fax Parameters).
• When an incoming call is received, lift the external telephone handset. If you hear a beep press from
the phone, press the Start key and hang up the handset to start receiving the incoming fax.
1
3
4
If a document is loaded on the ADF,
remove it.
Fax Reception
2
When your telephone rings, lift the
external telephone handset.
Chapter 4
When your machine is set to this mode, it will not receive documents automatically. After you answered
the call, you can receive a fax.
When you hear a beep, press the
Start key.
Hang up the phone.
z If you hang up the phone before pressing
the Start key, the telephone connection will
be terminated.
79
Print Reduction and Duplex Recording
Chapter 4
Print Reduction
This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized
documents sent to you by the other parties cannot be printed within a single page. If this happens, the
document will be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the
most appropriate setting described below.
„ When Print Reduction is set to “Auto”
Fax Reception
If “24 Print Reduction” is set to “Auto” in Function Parameters (Fax/Email Settings> Fax Parameters),
it prints incoming documents reduced in size from 70 to 100% (in increments of 1%) to fit them within
the preset paper size according to the length.
Standard-sized
document
Long document
Standard size
Reduced
automatically to
standard size
z The standard setting of “24 Print Reduction” is set to “Auto”. For instructions on how to change the standard
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided
CD-ROM.
z When the machine receives a long document (longer than the paper size by 39% or more), it prints the
document in multiple pages with the 10-mm (0.39 in) of the bottom margin of the first page overlapping the 10mm (0.39 in) top margin of the next page.
80
„ When Print Reduction is Set to “Fixed”
Reduced at a specified
reduction ratio
Long document
Reduced at a specified
reduction ratio
z The standard setting of “25 Reduction Ratio” is set to “100 (%)”.
z For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating
Instructions (For Function Parameters) on the provided CD-ROM.
Fax Reception
Standard-sized
document
Chapter 4
With “24 Print Reduction” set to “Fixed” in Function Parameters (Fax/Email Settings> Fax
Parameters), the machine prints all incoming documents reduced at the reduction ratio
preprogrammed in the “25 Reduction Ratio” in Function Parameters (Fax/Email Settings> Fax
Parameters). The fixed reduction ratio can be programmed between 70 and 100% (in increments of
1%).
Duplex Recording
When “95 Duplex Print” in Fax/Email Settings > Fax Parameters is set to “Valid”, the received multi
document transmissions are printed on both sides of paper.
(Letter or A4 Originals only)
The standard setting of “95 Duplex Print” is set to “Invalid”. When changing the setting, refer to Fax/Email
Setting in Function Parameters on the provided CD-ROM.
81
Substitute Memory Reception
Chapter 4
When your machine cannot print an incoming document for some reasons, such as when it runs out of
paper/toner, or paper has jammed, the received document is saved in memory automatically. This
feature is called “substitute memory reception”.
When a received document is saved in memory as substitute memory reception, the message
“Message in Memory” appears on the touch panel display.
The saved documents will print automatically when you replenish paper, toner, or clear the jammed
paper.
Fax Reception
If a document has been saved in memory due to
substitute memory reception
z The available memory size is limited. Replenish the paper, toner, or clear the jammed paper before the memory
becomes full.
z The standard setting of “22 Substitute RCV” is set to “Valid” in Function Parameters (Fax/Email Settings> Fax
Parameters).
For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating
Instructions (For Function Parameters) on the provided CD-ROM.
82
Convenient Reception Features
Selective Reception
Your machine has a special feature, Selective Reception, which can prevent receiving of unnecessary
documents, (i.e. junk fax, direct mail, etc.).
Receiver
Sender A (ID No: xxxx1234)
Address Book
Station name
Fax number
A
xxxx1234
B
xxxx5678
Fax Reception
Before receiving the document, the last 4 digits of the ID Number received from the sending machine
will be compared with the last 4 digits of the telephone number programmed in each Address Book
station. When a match is found, your machine will start receiving the document. If a match is not found,
your machine will cancel the reception.
Chapter 4
This machine supports certain convenient-to-use reception features. Program these features as
required.
Sender B (ID No: xxxx4321)
z The standard setting of “46 Select Receive” is set to “Invalid” in Function Parameters (Fax/Email Settings>
Fax Parameters). For instructions on how to enable the selective reception feature, refer to Fax/Email
Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
z This feature requires the registration of all possible sending stations in your address book. Refer to Adding a
Fax Number into the Address Book (see page 165).
z Selective reception will not work if the fax number is not set in the sender's numeric ID, or the sender's numeric
ID is not programmed at all. You need to advice to include the fax number (fax telephone number) in the
Numeric ID to the sender who you want to receive faxes from.
z The remote machines to which you send faxes may also have the selective reception feature preprogrammed.
83
Fax Forwarding
Chapter 4
This feature allows all incoming faxes to be forwarded to the station registered in the address book. It is
convenient when you want to receive fax calls at a location away from your office (such as your home)
at night, or during holidays.
Sender A
Receiver
Fax Reception
Forward
Sender B
z The standard setting of “54 Fax Forward” is set to “Invalid” in Function Parameters (Fax/Email Settings> Fax
Parameters). For instructions on how to enable the fax forwarding feature, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) on the provided CD-ROM.
z When the Fax Forward feature is set, the station programmed in the address book is restricted from editing. To
change a programmed destination, follow the steps below:
1. Set “54 Fax Forward” to “Invalid” in Function Parameters (Fax/Email Settings> Fax Parameters).
2. Change the station entered in an address book or preprogrammed in the program dialing.
3. Reset “54 Fax Forward” to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters).
z When Fax Forwarding fails, for example, calling a busy station, the received document will print and is deleted
from the memory.
z Fax Forwarding will be disabled if the machine has 5% or less of memory remaining.
84
Password-Reception
Password reception will prevent receiving fax from unauthorized stations.
• Password reception can be enabled by programming “44 Password-Receive” in Function
Parameters (Fax/Email Settings> Fax Parameters). Refer to Fax/Email Settings in the Operating
Instructions (For Function Parameters) on the provided CD-ROM.
Chapter 4
To use Password Reception, you must set a 4-digit receiving password in advance. The password
must be shared with the other compatible Panasonic machine(s). If the password in your machine does
not match the receiving password in the other compatible Panasonic machine(s), the reception will fail.
Sender
Receiver
Fax Reception
Reception
Password:
1234
Reception
Password:
1234
This feature works only if the remote station is any one of the following models:
DF-1100
DP-180
DP-190
DP-1810F
DP-1820E
DP-1820F
DP-2000
DP-2310
DP-2330
DP-2500
DP-3000
DP-3010
DP-3030
DP-3510
DP-3520
DP-3530
DP-4510
DP-4520
DP-4530
DP-6010
DP-6020
DP-6030
DP-C262
DP-C322
DX-600
DX-800
FP-D250F
FP-D350F
UF-160
UF-160M
UF-170
UF-180
UF-190
UF-260
UF-270
UF-270M
UF-280M
UF-300
UF-312
UF-322
UF-550
UF-560
UF-585
UF-590
UF-595
UF-650
UF-733
UF-745
UF-750
UF-750D
UF-755
UF-755e
UF-766
UF-770
UF-780
UF-788
UF-790
UF-880
UF-885
UF-890
UF-895
UF-990
UF-9000
UF-M500
z The standard setting of “44 Password-Receive” is set to “Off” in Function Parameters (Fax/Email Settings>
Fax Parameters). For instructions on how to enable the Password reception feature, refer to Fax/Email
Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
85
Receive to Memory
Chapter 4
What is Memory Reception?
Memory reception allows all incoming documents to be stored in memory, instead of printing them onto
the output tray.
z If the memory reception feature has been set to “On” in Function Parameters, the message Receive to
Memory appears on the touch-panel display.
z Documents received in memory are printed when the preprogrammed password is entered. The received
documents are deleted from memory when their printing completes.
Fax Reception
This section explains how to program memory reception, and print documents received into the
memory.
Receiver
Sender
Memory
z The standard setting of “Receive to Memory” is set to “Off” in "More Menus".
z You can set the password in Function Parameters (Fax/Email Settings> Fax Parameters).
z When memory becomes full, the memory reception is aborted and the communication is canceled. Pages
already received in memory can be printed.
z Once memory is full, incoming documents can no longer be received into memory.
z If the memory reception feature has been set to “On”, the memory reception password cannot be changed in
Function Parameters. To change the password, follow the steps below:
1. Set the memory reception feature in “More Menus” to “Off”.
2. Change the password of "37 Receive to Memory" in Function Parameters (Fax/Email Settings> Fax
Parameters).
3. Set the memory reception feature to “On” in “More Menus”.
86
Programming Memory Reception
To enable memory reception, follow the steps below:
Select “More Menus”.
Select “Select Mode”.
5
Select “On”, and then “OK”.
Memory reception is programmed.
Select to enable
memory reception.
Select to cancel
memory reception.
Fax Reception
3
Press the Fax key.
Chapter 4
1
2
Select to print a
document received in
memory.
4
Select “Receive to Memory”.
87
Printing a Document Received in Memory
When a document is received in memory, a message is displayed.
Chapter 4
Fax Reception
To print a document received in memory, follow the steps below:
1
2
3
Press the Fax key.
5
Select “Print”, and then “OK”.
Select “More Menus”.
Select “Select Mode”.
Select to enable
memory reception.
Select to disable
memory reception.
Select to print a
document received in
memory.
4
88
Select “Receive to Memory”.
6
z If you make a mistake, select "Clear" to
delete entries one digit at a time.
Fax Reception
z This screen appears when the password is
set in “37 Receive to Memory” in Function
Parameters (Fax/Email Settings> Fax
Parameters).
Chapter 4
If a password is preprogrammed,
enter the password (4-digit), and then
select “OK”.
89
Chapter 5
What is Internet Fax?
Internet Fax
Chapter 5
What is Internet Fax?
It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email.
Internet Fax communicates via an Intranet, or the Internet without using the telephone line.
This machine can be connected to 10Base-T/100Base-TX Ethernet LAN (local area network).
Internet FAX
LAN
Internet FAX
Internet Fax
Internet
PC
PC
„ Sending Email
Scanned documents can be transmitted to an Internet Fax, or to a remote computer as files
attached to the e-mail.
z Refer to Sending Email (see page 92).
z Scanned documents can be transmitted only as attached files in TIFF or PDF format.
The PDF format can be used only for transmitting documents from the Internet Fax to computers.
z The remote PC must support MIME to receive file attachment in TIFF or PDF format.
„ Receiving Email
When Email is received from an Internet Fax or from a computer, the Email message prints
automatically with the image of the attached file.
z Refer to Receiving Email (see page 93).
90
„ Routing
You can forward fax documents or Email to an Internet Fax or networked computers.
„ Transmitting to a Fax via a Relay Station (Relay Transmission)
Email can be transmitted as normal fax documents via a relay station. Email may also be
broadcasted.
Chapter 5
z Refer to Inbound Routing (see page 93).
z Refer to Relay Transmission (see page 94).
To use the Internet Fax feature, a network cable must be connected to the machine and the network
environment must be properly configured in Function Parameters.
For setup instructions, refer to Preparing to Use Internet Fax (see page 100).
Internet Fax
Using the Internet Fax Feature
91
What Internet Fax Can Do
Chapter 5
This section introduces the functions of the Internet Fax feature.
The Internet Fax features does not only offer sending and receiving Email but forwarding fax
documents via a telephone line or broadcasting them via a relay station.
Sending Email
A scanned document can be transmitted to an Internet Fax or to a remote computer as an Email file
attachment. Attached files must be in either of the following formats:
Internet Fax
•Internet Fax
•Computer
: TIFF format (TIFF-F)
: Choose either TIFF (TIFF-F) format or PDF format.
LAN
TIFF (TIFF-F) or PDF format
PC
TIFF (TIFF-F) format
Internet FAX
z For more details on sending Email, refer to Sending an Email Procedure (see page 102).
92
Receiving Email
LAN
Chapter 5
When this machine receives Email from an Internet Fax or from a computer, it starts printing the Email
automatically. If the Email has an attached file in a format that is not supported by the machine, an
error message is printed to alert you that the machine cannot print the Email.
PC
Internet Fax
Internet FAX
z For instructions on how to receive Email, refer to Receiving an Email (see page 124).
Inbound Routing
A document received from a G3 fax station via a telephone line can be forwarded to a remote computer
on the network or to an Internet Fax. The forwarding destination can be specified by sub-addressing or
the numeric ID of a fax station.
LAN
Internet Fax
Internet Fax
E-mail
telephone line
PC
G3 Fax
Forward to G3 Fax
G3 Fax
z For more details about routing, refer to Inbound Routing (see page 130).
93
Relay Transmission
Chapter 5
The Internet Relayed Transmission Feature can save your time and transmission costs if you need to
send the same documents to multiple G3 fax machines. This is especially true if the transmissions are
long distance.
You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to
another Relay Station. You can also send a email with attached TIFF-F file(s) to any G3 fax machine
from your PC using your current email application trough a Relay Station.
To convert applications, such as spread sheet, into a TIFF-F format file, however, requires you to first
download the software (TIFF Converter) from the web site listed below.
http://panasonic.co.jp/pcc/en/
Internet Fax
Ex. Internet Relay Transmission
LAN
G3 Fax
Internet Fax
Server
Internet
G3 Fax
Internet Fax
PC
Transfer to
G3 Fax
G3 Fax
z When requesting Relay Transmission from a computer, it is necessary to transmit the file in the TIFF-F format.
z An application software is available from the download site. Refer to Convenient Application Software (see
page 150).
z For more details on the Relay Transmission feature, refer to Using the Relay Feature (see page 136).
94
Message Delivery Notice (MDN)
Several Email applications such as Eudora and Outlook Express support and are able to respond to
the delivery confirmation notification sent from the Internet Fax. As well as sending a request for
notification to the Internet Fax by Email applications that support MDN (Message Delivery Notice)
function.
„ If the receiving station is an Internet Fax station
A Message Delivery Notice (MDN) with communication capability notice is returned to the sender.
Internet Fax
„ If the receiving station is a computer
An MDN response Email message is transmitted to the sender.
Internet Fax Transmission
MDN Request
Message Delivery Notice (MDN)
Response Capability Notice
Internet Fax
Chapter 5
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery
Notice when sending the message itself to a device supporting this notification function.
MDN Response
Capability Notice
Internet Fax
MDN Request
Email Transmission
PC
MDN Response
Eudora, Outlook Express,
etc.
PC
Eudora, Outlook Express,
etc.
MDN Request from the Originator
MDN Response with Capability Notice from the Recipient
MDN Response from the Recipient
z This feature can be used when the receiving station supports the Message Delivery Notice (MDN) feature.
z To enable this feature, refer to Setting Message Delivery Notice (MDN) (see page 120).
95
Direct Internet Fax Transmission (Using Direct SMTP)
Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP).
Chapter 5
In common cases only Email and web service from the Internet are permitted into the corporate
intranet, and corporate network administrators are extremely unwilling to open the firewall for other
incoming services, since each opened path represents additional potential security threats.
The direct Internet Fax feature enables documents to be directly exchanged between Internet Fax
stations without the intervention of an SMTP mail server. This will reduce workload of SMTP mail
server.
Internet Fax
Use of this feature requires that IP addresses always have to be kept unique. Certain information, such
as the domain name of this machine, also needs to be properly preprogrammed in the DNS server.
To use the direct Internet Fax feature, have “172 Direct IFax XMT” set to “Valid” in Function
Parameters (Fax/Email Settings> Fax Parameters).
z For more details about network configuration, contact your network administrator.
Internet Fax
Internet Fax
Direct SMTP
LAN
Internet Fax
SMTP Server
96
Memo
Chapter 5
Internet Fax
97
Tips for Internet Fax
Chapter 5
Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol
(SMTP).
The differences from a standard G3 fax communication using the Public Switched Telephone Network
(PSTN) are as follows.
„ Differences between Internet Fax and Fax Stations on the Telephone Line
Fax stations connected to the telephone line transmit data over a telephone line at their own
expenses.
Internet Fax
Internet Fax, on the other hand, breaks down image data into packets and transmits them from a
LAN to the Internet or an Intranet without using a telephone line, thus the telephone bills on longdistance calls can be saved.
„ When Email Transmission Fails
• Your machine does not directly connect to the final destination, but rather connects to a Mail
Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the
erroneous mail may be returned from the Mail Server to your machine.
• Error mail may take a long time to return (20 to 30 minutes normally) depending on the location of
the remote stations, the degree of line congestion on the Internet, or the network configuration
and so on.
• Depending on the Mail Server, it is possible that erroneous mail is not returned at all. Therefore,
when transmitting important or time sensitive documents, it is recommended that you follow up
with a telephone call to confirm reception.
• Documents may not be able to transmitted to a remote station correctly if the remote station's
mailer does not support MIME. Error mail may be returned depending on the type of the remote
mail server.
• Documents consisting of multiple pages or including a large amount of image data may not be
transmitted.
z If “172 Direct IFax XMT” has been set to “Valid” in Function Parameters (Fax/Email Settings> Fax
Parameters), documents are directly transmitted to Email Addresses preprogrammed in the address
book.
z This machine supports the Message Delivery Notice (MDN) feature. Program this feature when you want
to make sure whether the Email you sent has reached the receiving station successfully. For more
details, refer to Message Delivery Notice (MDN) (see page 95).
„ Telephone Calls Cannot Be Made via LAN
• Your machine can only make a phone call using a regular telephone line. (if an external
telephone is connected to your machine)
• Fax communication cannot be performed using Voice Over IP network communication.
98
„ Dual Port Communication
„ Transmission Resolution
In view of PC transmission, the standard setting of the resolution is set to “Fine” mode. If required,
this setting can be changed to “Std”. (See page 26)
„ Receive Internet Email Messages
•Received Email font and character size are fixed and cannot be changed.
•Text Email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size
recording paper.
•Documents cannot be transmitted correctly if the destinations Mail Server does not support the
MIME protocol. Erroneous mail may not be returned depending on the Mail Server.
„ Sending a Document to a PC via LAN
Internet Fax
•Your machine can receive text Email from a PC and print ANSI characters. It will print a “„” symbol if
an unrecognized character is received.
Chapter 5
Your machine has dual port capability allowing simultaneous G3 Fax Communication over a
telephone line (PSTN) and LAN Communication.
When transmitting a document to an email address, the following instructions are sent as text
message in addition to the TIFF-F formatted image file.
Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image
Viewer from the following URL addresses.
http://panasonic.co.jp/pcc/en/
z If the document(s) being sent in the PDF format, the following message is shown instead.
“Image data in PDF format has been attached to this email.”
„ Relay Transmission
To prevent unauthorized stations from getting access to your Relay Station for Internet Relayed
Transmission, you must set up your Network security. Enter the Relay Station Name, which is
concealed from the final destinations and a Manager's Email Address for notification of all Internet
Relayed Transmissions.
„ Transmitted File Type Setting
PDF can be selected from “File Type and Name” in “Basic Menu” as the attached file type.
The PDF format can be chosen when sending scanned documents as an Email to a remote
computer.
If a document is transmitted to an Internet Fax in PDF format, the receiving Internet Fax station
would not be able to print the attached file, resulting in an error.
99
Preparing to Use Internet Fax
Chapter 5
To use the Internet Fax feature, your machine needs to be set up properly on your network. Please
contact your network administrator for actual network setup.
Copy the Important Information form found at the end of Operating Instructions (For Setting Up) and
ask your network administrator to complete the information on the form.
Program Network Parameters
Internet Fax
The following network parameters need to be programmed on your machine by referring Operating
Instructions (For Setting Up) of provided booklet, and important information received from your network
administrator.
„ Network Parameters
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• Host Name
• TCP/IP Address of the DNS Server (if not available, see Note)
• Email Address of your machine (see Note)
• Name or IP Address of the Default SMTP Mail Server
• SMTP Authentication Name (when the authentication with the SMTP server is required)
• SMTP Authentication Password (when the authentication with the SMTP server is required)
To program the above items, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM as well.
z The email address format can be same as your regular email address. If your email address is
[email protected], your machine's email address can be [email protected]
z By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name.
100
„ Sending Email (This machine
This machine
Other Internet Fax machine or PC)
Other Internet Fax machine or PC
SMTP Server
Chapter 5
Internet FAX
LAN
Internet FAX
PC
POP Server
Internet Fax
or
101
Sending an Email Procedure
Chapter 5
The basic operation to send an Email is as follows:
z Email Addresses and Fax Stations can be mixed while entering the destinations.
Email would be transmitted to an Email Address destination, while normal fax documents would be transmitted
to a fax destination.
1
Place original(s).
Select “Basic Menu” if additional
settings are required.
Internet Fax
Used memory
Face Up. Up to 70 sheets (20lb).
z Setting Original Quality (see page 26)
z Setting a File Type and a Filename (see
page 116)
Face Down. Align with top left
corner. Close ADF.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
Press the Fax key to open the Fax
screen.
The PDF format can be used only for transmitting
Email to remote computers.
Send Email in TIFF format to an Internet Fax.
z Setting Message Delivery Notice (MDN)
(see page 120)
Select “More Menus” if additional
settings are required.
z Emailing a Ledger-Sized Document (see
page 118)
z Relayed Transmission From Internet Fax
(see page 146)
102
3.
Select “Email”.
5.
Press the Start key.
Chapter 5
Enter an Email Address by selecting
“Keyboard” or select a
preprogrammed Email Address.
z If the transmission fails, an error response is
delivered from the mail server and printed
on this machine.
The error mail including an error message
and an image of the first page of the
transmitted document is received.
Refer to When E-mail Transmission Fails
(see page 122).
z For instructions on how to cancel
transmission, refer to Canceling a
Communication (see page 46).
Internet Fax
4.
The original(s) are stored into memory with a
file number. Then starts email transmission.
z When sending from the Platen Glass, place
the next original and follow the instructions
described on the touch panel display.
z Refer to Entering an Email Address (see
page 104).
z Press Reset key to return the machine to
the initial screen of the current active mode.
z Refer to Using Cc, Bcc and From (see
page 112).
103
Entering an Email Address
Chapter 5
Email Addresses can be entered by any of the following methods:
Using the Onscreen Keyboard
Using the Address Book
Enter the Email Address directly. (See page 105)
Use the preprogrammed Address Book.
Use a Key Name (See page 106)
Search through “Favorites” (See page 106)
Use Group Dialing (See page 107)
Internet Fax
104
Searching for Destinations
Search the Address Book or the Global directory service (LDAP).
Search through the Address Book (Local Search) (See page 108)
(Search by the first letter of a Station Name)
Search through the LDAP server (LDAP Search) (See page 109)
Using the Onscreen Keyboard
To enter an Email Address directly from the onscreen keyboard, follow the steps below:
z To set multiple Email Addresses, follow the
steps below:
Follow the step 1 and 2 on page 102.
① Enter the first Email Address, and then
select “OK”.
Select “Email”.
②Enter the next Email Address, and then
select “OK”.
There are three ways to enter Email Addresses:
3
On the Email screen, select
“Keyboard”.
‰ Enter an Email Address Directly
Enter an entire Email Address from the
onscreen keyboard.
Internet Fax
③Repeat the Steps above until you finish
entering all Email Addresses.
z If you make a mistake, select “Back Space”
to delete one digit at a time, or move the
cursor to the beginning of the field, and then
press Clear key to delete the entire entry.
Chapter 5
1
2
‰ Use the Default Domain
When you enter an Email Address, you can
use the Default Domain if the Default Domain
is preprogrammed in the machine beforehand.
① Enter the part of the Email Address to the left
of @, and then select “OK”.
The default domain is automatically added to
the Email Address when the Email is sent.
4
Ex:
Input characters: abc
Enter an Email Address, and then
select “OK”.
Sending Email Address: [email protected]
‰ Use the Domain List
When you enter an Email Address, you can
use the Domain List if you preprogrammed the
domain name you wish to enter.
① Enter the Email Address up to @, and then
select "Domain List".
② Select a domain name from the
preprogrammed domain list.
Ex:
Input character string: [email protected]
Selected from the domain list:
[email protected]
z Each Email Address can be up to 60
characters long.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
5
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
105
Using the Address Book
Chapter 5
„ Use a Key Name
„ Search through “Favorites”
If an Email Address is preprogrammed in the
address book, it can be selected by using a Key
Name.
If an Email Address is preprogrammed in the
“Favorites”, it can be selected from
“Favorites”.
z To use the address book, it is necessary to have
Email Addresses added to the address book in
Function Parameters. Refer to Adding an Email
Address to Address Book (see page 167).
z To use the address book, it is necessary to have
Email Addresses added to the address book in
Function Parameters. Refer to Adding an Email
Address to Address Book (see page 167).
Internet Fax
1
2
3
Follow the step 1 and 2 on page 102.
Select a Key Name tab.
z If there are any Email Addresses added in the
“Favorites”, the address book opens the
“Favorites” tab first.
1
2
Follow the step 1 and 2 on page 102.
Select “Favorites”.
Select the Email Address you want to
send.
3
Select the Email Address you want to
send.
z Select the same destination to cancel the
choice.
z To enter additional Email Addresses, repeat
Step 2 and 3.
4
z Select the same destination to cancel the
choice.
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
z To set more Email Addresses, select other
addresses.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
106
„ Use Group Dialing
z To use a Group button, group dialing needs to be
programmed in Function Parameters. Refer to
Setting for Group Dialing (see page 175).
1
2
Follow the step 1 and 2 on page 102.
Chapter 5
For transmission to multiple destinations with
group dialing, follow the steps below.
Select “Program/Group”.
Internet Fax
3
Select the Group you want to send.
z Select the same destination again to cancel
the choice.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
107
Searching for Destinations
Chapter 5
„ Search through the Address Book (Local Search)
The Email Address of a remote station programmed in the address book can be searched by its
entry name.
1
2
Internet Fax
3
Follow the step 1 and 2 on page 102.
4
Select “Search”.
Enter the character string you want to
search for.
Select the destination to which you
want to send, and then select “OK”.
z Select
results.
5
or
to scroll through the search
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
The Email Addresses that match the character
string are displayed.
108
„ Search through the LDAP server (LDAP Search)
To find out whether the LDAP search feature works in your particular environment, contact your
network administrator.
z An LDAP Server must be configured before the LDAP search facility can be used. For more details, refer to
Fax/Email Settings in the Operating Instructions (For Function Parameters) on the provided CD-ROM.
Follow the step 1 and 2 on page 102.
z Email addresses and fax numbers can be
searched.
Select “Search”.
z Select “Local” to return to the address book
search screen.
z If there are more than 100 matches, a dialog
box opens asking you if you want to
continue new search. Select “Yes” to
continue searching.
To abort the search with 100 matches,
select “No”.
Internet Fax
1
2
Chapter 5
LDAP search is a feature that searches through the address book on an LDAP Server on a network for
fax numbers or Email Addresses.
z A message appears if an error occurs while
searching.
3
4
z To add the found Email Address into the
address book, select “Add to Local”.
Enter the entry name, and then select “OK”.
Select “Global”.
5
Select “Email”.
Enter a name or characters to search,
and then select “Search”.
The search result appears.
<Continue to the Next Page>
109
6
Choose a destination, and then select
“OK”.
Chapter 5
Internet Fax
z Only one Email Address can be selected at
a time.
z You can switch between the Email
Addresses and fax numbers list by selecting
“Email” or “Fax Number” button on the
screen.
z Select
results.
or
to scroll through the search
z Select “Detail” to open the screen shown
below offering you more detailed
information. Select “Close” to exit to the
information screen.
z To cancel the search, select “Cancel”.
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
110
Memo
Chapter 5
Internet Fax
111
Using Cc, Bcc and From
Chapter 5
When creating an Email, you have the option of setting Cc and Bcc as its destinations and entering a
subject.
If the use of From has been enabled in Function Parameters, the machine can transmit an Email with
Email Addresses entered in From other than its own Email Address.
z Cc ................ Carbon Copy
z Bcc .............. Blind Carbon Copy
Internet Fax
z If the Message Delivery Notice feature is set to “On”, all the Emails are sent as To even they are
preprogrammed as CC/BCC. For more details on the Message Delivery Notice feature, refer to Setting
Message Delivery Notice (MDN) (see page 120).
An Example of the receiving station
Cc Bcc
112
Setting Cc and Bcc
To set Cc and Bcc as Email destinations, follow the steps below:
Select an Email Address, and then
select “Close”.
Internet Fax
2
On the Email screen, select “Cc” or
“Bcc”. (See page 103 and page 112)
Chapter 5
1
z For instructions on how to set an Email
Address, refer to Entering an Email
Address (see page 104).
3
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
113
Setting From field
Chapter 5
The From field is preset in the Machine, you can change the From field by selecting “From” on the
Email screen. To set From field, follow the steps below:
If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select
from the sender list when sending an Email. However, if you select “From” on the Email screen, the
sender list will not be displayed.
For more details on this setting, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM.
Internet Fax
1
2
3
On the Email screen, select “From”.
(See page 103 and page 112)
Enter a sender name, or select sender
Email Address, and then select
“Close”.
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
z When “145 Sender Selecton” is set to
“Valid”, and if you do not select “From“, the
Sender Selection List will be display after
pressing the Start key. Select a Sender, and
then select “OK”.
114
Confirming the Destination
Every time you send Email, you can enter its
subject manually. To enter a subject, follow the
steps below:
You can confirm the entered destinations.
1
z Default Subject is preset if “21 Default Subject”
has been set in Function Parameters (Fax/Email
Settings> User Parameters). For programming
instructions, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters)
on the provided CD-ROM.
On the Email screen, select “Subject”.
(See pages 103 and 112)
2
2
Select desired field button and confirm
destinations.
Internet Fax
1
Select “Destinations:###”.
(###: Number of selected addresses)
Chapter 5
Setting Subject
Enter a subject, and then select “OK”.
z To delete a destination, select a destination,
and then select “Delete” and “Yes”.
z The subject field is up to 40 characters in
length.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
z If you make a mistake, select “Back Space”
to delete one digit at a time, or move the
cursor to the beginning of the field, and then
press Clear key to delete the entire entry.
3
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
115
Setting a File Type and a Filename
Chapter 5
Documents can be scanned into a PDF or TIFF format, and renamed as well.
z Internet Fax does not support the PDF format. If a document is transmitted to Internet Fax with the PDF format,
the Internet Fax at the receiving station would be unable to print the images, resulting an error.
z The file is automatically named “Image.tif” unless you rename the attached file.
1
Place Original(s).
5
Internet Fax
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Press the Fax key.
Select “Basic Menu”.
6
4
116
Select a file type.
TIFF
Select to transmit in the TIFF
format.
PDF
Select to transmit in the PDF format
(monochrome).
Can be used only if the receiving
station is a computer.
To rename the file, select “Custom”.
Select “File Type and Name”.
Image
Select to transmit by
using the standard
name of image.tif or
image.pdf.
Custom
Select to rename the
file.
7
Enter a filename, and then select
“OK”.
Chapter 5
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
z If you make a mistake, select “Back Space”
to delete one character at a time, or move
the cursor to the beginning of the field, and
then select Clear key to delete the entire
entry.
8
Internet Fax
z The filename can be up to 20 characters
long.
Set an Email Address.
z Refer to Entering an Email Address (see
page 104).
9
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
117
Emailing a Ledger-Sized Document
Chapter 5
Receiving stations may not receive large documents depending on their recording capability (paper
size).
If you want to transmit a document larger than A4/letter, such as a ledger size, by using the Internet
Fax feature, check the paper size capability of the receiving station before transmission. If the receiving
station is capable of receiving a ledger-sized document, you can send the document without reducing
its size.
Internet Fax
z When “Ledger Email XMT” is not set to “On”, the document will be reduced according to the setting of “141
LAN XMT Reduce” in Function Parameters (Fax/Email Settings>Fax Parameters). For more details on
document size reduction, refer below.
z For information about programming LAN XMT Reduce in Function Parameters, refer to Fax/Email Settings in
the Operating Instructions (For Function Parameters) on the provided CD-ROM.
„ Document Sizes and Transmitted/Received Document Sizes
When a document is larger than A4/letter, such as a ledger size, is transmitted by Internet Fax, it is
reduced in size as described in the table below. Whether the document is reduced or not depends on
the setting of Ledger Email XMT and the Function Parameters.
Document
size
1
Transmitted/Received document size
“Ledger Email XMT” has been
set to “On”
“Ledger Email XMT” has been set to “Off”
“141 LAN XMT Reduce” has
been set to “Invalid” in
Function Parameters
“141 LAN XMT Reduce” has
been set to “Valid” in Function
Parameters
Ledger
Ledger
B4
A4/Letter
B4
B4
B4
A4/Letter
A4/Letter
A4/Letter
A4/Letter
A4/Letter
Place Original(s).
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
118
Press the Fax key.
Select “More Menus”.
4
Select “Select Mode”.
5
Select “Ledger Email XMT”.
8
Press the Start key.
Select “On”, and then select “OK”.
Internet Fax
6
Chapter 5
The original(s) are stored into memory with a
file number. Then starts email transmission.
The document is
transmitted at the same
ratio scale as it has
been scanned.
The document is
transmitted, reduced in
size according to the
setting of “141 LAN
XMT Reduce”
preprogrammed in
Function Parameters
(Fax/Email Settings>
Fax Parameters).
7
Set an Email Address.
z Refer to Entering an Email Address (see
page 104).
119
Setting Message Delivery Notice (MDN)
Chapter 5
To enable Message Delivery Notice feature, follow the procedures below.
z Standard setting of “173 Delivery Notice” can be changed in Function Parameters (Fax/Email Settings> Fax
Parameters). For instructions on how to change the standard setting, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) on the provided CD-ROM.
1
Place Original(s).
Internet Fax
5
Select “Delivery Notice”.
6
Select “On”, and then select “OK”.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
4
Press the Fax key.
Select “More Menus”.
Select “Select Mode”.
Message Delivery
Notice (MDN) request is
notified
Message Delivery
Notice (MDN) request is
not notified.
120
7
Set an Email Address.
Chapter 5
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
When the Email is opened at the receiving
station, a delivery notice will be Emailed
automatically.
Internet Fax
z Refer to Entering an Email Address (see
page 104).
121
When E-mail Transmission Fails
Chapter 5
Internet Fax
122
If the Email fails to reach its destination, an error mail is returned from the mail server and is printed on
the machine. The error mail includes an error message and the image of the first page of the
transmitted document to alert the sender the conditions of the failure.
Failure Report Sample (Unknown User)
Using a Completion Notice
z Before using this function, install the Panasonic Document Management System and PCL Printer Driver, and
then set up the each software.
z Refer to Completion Notice of the Operating Instructions (For Setting Up) of provided booklet.
1
Place Original(s).
Select “Email”
7
Set an Email Address.
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
4
Press the Fax key.
Select “Basic Menu”.
Internet Fax
6
Chapter 5
Using Completion Notice feature, completion of sending Email or fax transmission is informed to your computer.
Select “Completion Notice”.
z Refer to Entering an Email Address (see
page 104).
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts email transmission.
5
Select a computer to be informed, and
then select “OK”.
When the Email is sent, completion notice is
also sent to the computer.
123
Receiving an Email
Chapter 5
If the machine connects to a network as a POP Client, it can receive Email either automatically or
manually. The Email reception method from a POP Server varies depending on the POP settings
programmed in Function Parameters.
Configure to Receive Email
Program the following parameters in Function Parameters (Fax/Email Settings> Fax Parameters) to
receive Email:
Item Name
Internet Fax
“146 POP Timer”
Setting
Set the time interval for checking the Email on POP Server.
• Set an interval between 0 and 60 minutes.
• An interval setting of 0 minutes would not retrieve Email
automatically.
“147 Auto POP Receive”
Set whether to send queries to the POP Server periodically.
• If there is Email, it is retrieved and printed.
• If this parameter is set to “Invalid”, only the number of the
incoming Email messages on the POP Server appears on
the display.
“148 Del POP Receive Mail”
Set whether to delete the Email from the server after it has been
retrieved.
“149 Del POP Error Mail”
Set whether to delete Email from the server when the attached file is
in a format that cannot be printed.
z For instructions on how to configure the POP Server, refer to Fax/Email Settings in the Operating Instructions
(For Function Parameters) on the provided CD-ROM.
z With POP manual reception preprogrammed on a program key, POP Email can be retrieved by a user name
other than the one preprogrammed as local station information.
Receiving Email Automatically
With “147 Auto POP Receive” set to “Valid” and POP acquisition interval set between 1 and 60
minutes in Function Parameters (Fax/Email Settings> Fax Parameters), queries are transmitted to the
POP Server periodically to check for new mail.
If there is Email on the POP Server when a query is transmitted, it is retrieved and printed
automatically.
124
Receiving Email Manually
z With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP Server
periodically to check for new mail and the number of the incoming Email messages on the server appears on
the display.
Press the Fax key.
Check for incoming mail(s).
3
Select “Basic Menu”.
4
Select “Get Email”.
Internet Fax
1
2
Chapter 5
With “147 Auto POP Receive” set to “Invalid” in Function Parameters (Fax/Email Settings> Fax
Parameters), Email is received manually.
The retrieved Email is printed.
125
Receiving Email with the Program Key
Chapter 5
This function allows others to share your machine to retrieve their Emails from the POP Server by
preprogramming their POP User Names and POP Passwords into the Program Keys. They will be able
to retrieve their Emails by simply pressing the associated Program Key.
z If security is of a great concern and it is necessary to prevent unauthorized personnel from retrieving your
Email from the POP Server, leave the POP Password field blank when programming the Program Key.
By leaving it blank, the machine will prompt you to enter the POP Password when the Program Key is pressed
to retrieve mail.
z For instructions on how to program POP reception on program key, refer to Programming Email Manual
Reception on Program Keys (see page 182).
Internet Fax
1
2
3
Press the Fax key.
Select “Program/Group”.
Select the program key on which POP
reception is preprogrammed.
When the POP Account name entry prompt
window opens, enter the POP Account name
and then enter the password.
The retrieved Email is printed.
126
Memo
Chapter 5
Internet Fax
127
Receiving an Email on a Computer
Chapter 5
This section explains how to receive Emails transmitted from the machine to a computer, and also
explains the Emails forwarded from the machine to a computer.
Receiving Email on Your Computer
A sample screen shot of a mailer that has received Email from Internet Fax is shown below.
Internet Fax
For your reference, the above example is from Outlook Express Inbox running under Microsoft®
Windows.
If you are using a different Email application software, please refer to your application's User Manual.
z For more details on how to view Email on your computer, refer to the User Manual for your mailer or viewer.
z In the screen shot above, the Email transmitted from Internet Fax has the subject “IMAGE from Internet Fax”.
Email title can be modified if required.
128
Opening Email
When you open an Email received from Internet Fax, the screen as shown below is displayed.
Chapter 5
Internet Fax
z For your reference, the above example is from Windows Messaging running under Microsoft® Windows.
z To run the Viewer, please refer to your application's User Manual. The attached file is composed of TIFF-F
(Tagged Image File Format with Modified Hoffman coded image). TIFF Viewers come in many flavors, a
majority of TIFF Viewers will open and view this file, however, a handful of Viewers may not support this format.
z You can download the TIFF-F Image Viewer into your PC from the following URL address;
http://panasonic.co.jp/pcc/en/
z License agreement of Panasonic's TIFF-F Image Viewer application
You must carefully read the license agreement before installing the TIFF-F Viewer application on your PC. If
you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies
thereof.
You must assume full responsibility for selection of the software and its operation/non-operation and results
obtained therefrom.
z If you receive an Email (Internet Fax) with a PDF file formatted attachment, the following text message is
shown in the Email body.
“Image data in PDF format has been attached to this email.”
129
Inbound Routing
Chapter 5
What is Inbound Routing?
Using the Inbound Routing feature, your machine can route documents received from a G3 fax
machine to Email Address(s) or to Internet Fax machine(s) connected to a LAN as an Email, as well as
to other G3 Fax machine(s) over the telephone line.
z For more details on the types of fax that work with routing, contact your local authorized Panasonic dealer.
Internet Fax
z If no sub-address is specified, and then your machine tries to match the originating fax machine's Numeric ID
(TSI) with the TSI routing within its auto dialer and will route the documents to the corresponding stations Email
Address(s) and/or telephone number(s).
LAN
Internet Fax
Internet Fax
E-mail
telephone line
PC
G3 Fax
Transfer to G3 Fax
G3 Fax
130
Routing Setup Flow
Configure your machine for Internet Fax (see page 100)
Set required parameters to “Valid” in Function Parameters
z Refer to Settings for Inbound Routing (see page 132).
Internet Fax
To use sub-addressing...........................Set “152 Sub-Addr Routing” to “Valid” in Function
Parameters (Fax/Email Settings > Fax Parameters)
To use a numeric ID ...............................Set “153 TSI Routing” to “Valid” in Function Parameters
(Fax/Email Settings > Fax Parameters)
Chapter 5
Before the inbound routing feature can be used, the Function Parameters and address book
programming is required.
Program the transferring station in the address book
Program Internet Fax or a remote computer as a transferring destination
(Program the Email Address of the transferring destination in the address book)
Program a G3 Fax station as a transferring destination
(Program the fax number of the transferring destination in the address book)
z Refer to Programming the Address Book for Inbound Routing (see page 133).
131
Settings for Inbound Routing
Chapter 5
To use the inbound routing feature, program the following parameters to meet the type of routing in
Function Parameters (Fax/Email Settings>Fax Parameters):
Routing type
Explanation
Function Parameters
Internet Fax
Routing by subaddressing
Set this parameter to perform an ITU-T sub-address
query within its auto dialer and to route the received
document(s) to corresponding stations Email
Address(s) or telephone number(s).
Set “152 Sub-Addr
Routing” to “Valid”
Routing by the numeric ID
of a sending fax station
Set this parameter to perform a Numeric ID (TSI frame
information) query within its auto dialer and to route
the received document(s) to the corresponding
stations Email Address(s) or telephone number(s).
Set “153 TSI Routing” to
“Valid”
To set the From field
Use this parameter to select the type if email header to
be included in the "From" field of each routed faxes.
Program “154 Route
Header FMT”
Originator (Origi):
The originating fax machine's TSI will appear in the
"From" field of the routed email.
Relay Station (Rly Stn):
The routing station's email address will appear in the
"From" field of the routed email.
To program printout of
received documents
Select whether to print all documents received on this
machine (Always) or print them only if inbound routing
fails (Inc Only).
Program “155 Print
Routed Doc”
z For more operational details, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM.
132
Programming the Address Book for Inbound Routing
To use the inbound routing feature, program the transferring destination in the address book.
1
2
5
Select “Fax/Email Settings”.
Enter an Email address, and then
select “OK”.
z For instructions on how to enter Email
addresses, refer to Entering an Email
Address (see page 104).
Select “00 Address Book”.
Internet Fax
3
Press the Function key.
Chapter 5
z For instructions on how to register the address book, refer to Address Book (see page 164).
z Enter an Email address up to 60 characters.
6
4
Enter a station name, and then select
“OK”.
Select “02 Add Email Address”.
z Enter a station name up to 15 characters.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
<Continue to the Next Page>
133
7
Enter a Key Name, and then select
“OK”.
9
Select whether to add the Email
address to “Favorites”.
Chapter 5
Internet Fax
z Key Names are used to select the
destinations on the touch-panel display.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
8
Select “IFax”, and then select “OK”.
Select to display the
station in “Favorites”.
Select not to display the
station in “Favorites”.
10 To enable sub-addressed routing,
enter a sub-address, and then select
“OK”.
z If you wish to use it in the Emai Address
Book of Scan/Email mode and Fax mode
both, select “PC”.
z This screen appears when “152 Sub-Addr
Routing” has been set to “Valid” in Function
Parameters (Fax/Email Settings>Fax
Parameters).
134
11 To enable routing by a numeric ID,
z Press Reset key to return the machine to
the initial screen of the current active mode.
Internet Fax
z This screen appears when “153 TSI
Routing” has been set to “Valid” in Function
Parameters (Fax/Email Settings>Fax
Parameters).
Chapter 5
enter a numeric ID, and then select
“OK”.
The Email Address is added to the Address
Book.
135
Using the Relay Feature
Chapter 5
What is the Relay Feature?
From your PC or your machine, you can send documents to the End Receiving Station(s) via an
Internet Relay Station.
After the Relay Station completes its transmission to the End Receiving Station, your PC or your
machine receives a COMM. Journal from the Relay Station. This COMM. Journal confirms whether the
Internet or Intranet Relayed Transmission was successful.
„ Example 1: Internet Relay Network
Internet Fax
Internet Fax
Email
Internet
G3 Fax
Internet Fax
G3 Fax
Comm. Journal
Email
PC
Initial Sending Station(s)
Internet Relay
Station
Local
Telephone
Call
G3 Fax
End Receiving Station(s)
Initial Sending Station (s)
• Send Email to a relay station (Internet Fax supporting the relay feature) using the Internet Fax feature
to request a relayed transmission.
zThe LAN relayed transmissions request can be made easier by having the relay station
preprogrammed in the address book.
zTIFF image files can be attached to the Email when it is transmitted from a computer.
zFor more details on the Relayed Transmission Report (Communication Journal) and the Fax
Relay Log, refer to Result of Relayed Transmission (see page 152).
136
Relay Station
• Each time a relay station completes a transmission, it transmits a Relayed Transmission Report
(Communication Journal) to the initial sending station to designate its relayed transmission request
and Emails a Fax Relay Log to the administrator's computer at the relay station.
End Receiving Station(s)
• On receiving a fax document from the relay station, the mail header and mail text will be printed on
the first page, and the file attachment (TIFF) on the next and subsequent pages.
LAN
Intranet Relay
Station
G3 Fax
Internet Fax
„ Example 2: Intranet Relaying Network
Chapter 5
• Sends Email received from the initial sending station to an end receiving station (a fax station
connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document.
If multiple end receiving stations are specified, the Email is broadcasted to them.
PC
Mail Server
PC
G3 Fax
G3 Fax
Computer (PC)
• Send Emails to Intranet Relay Station via Mail Server.
z For operating instructions on how to request relayed transmission from a computer, refer to Relayed
Transmission From PC (see page 148).
Mail Server
• Forwards Email to the Intranet Relay Station.
137
Setting up a Relayed Transmission Network
This section explains how to set up a relayed broadcasting network.
Chapter 5
„ What is the Hardware Configuration?
A relay network needs the following kinds of equipment:
• Internet Fax or computer (Initial Sending Station)
• Internet Fax supporting the relayed transmission feature (Relay Station)
• G3 fax station connected to the telephone line (End Receiving Station)
„ What is the Communication Charge?
Internet Fax
• Email is transmitted from the initial sending station to the relay station via Internet, saving both the
time and charges on long-distance calls.
• A telephone charge accrues on the fax transmission from the relay station to the end receiving
station.
„ How can I confirm the completion of a transmission?
• When the relay station completes a transmission to the receiving station, it transmits a Relayed
Transmission Report (Communication Journal) to the initial sending station to report the
completion of a fax transmission.
• The relay station also Emails a Fax Relay Log to the administrator's computer at the relay station.
„ How to Program?
•Program required network parameters in your machine. (See page 100)
• To use the relayed transmission feature, program the required function parameters in Function
Parameters for Relay Stations (see page 142) and Settings for Initial Sending Station (see
page 143).
A sample network is shown on the next page.
•Add Relay Station and End Receiving Station to Address Book by referring Sample Entries in
Address Book (see page 140 and page 141) and Adding End Receiving Stations for Relayed
Transmission (see page 144 and page 145). To set up relayed transmission network properly,
consult authorized Panasonic dealer.
138
Example of a Relayed Transmission Network
An example of a relayed transmission network using relay stations at two locations is shown below.
• Documents are transmitted from the relay stations (London/Singapore) to end receiving stations
(Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the telephone lines.
• This network uses relay stations at two locations.
• A single relayed transmission request made from the initial sending station (New York) allows a
document to be transmitted to the end receiving stations (Stockholm, Rome, Tokyo, Hong Kong,
Sydney and others) via the relay stations (London, Singapore).
London
Email Address: [email protected]
Host Name: london
Relay XMT Password: uk-rly
London
New York
Internet Fax
New York
Email Address: [email protected]
Host Name: newyork
Relay XMT Password: usa-rly
Stockholm
Tel. No.: 46 8 111 1234
Berlin
Tel. No.: 46 611 111 1234
Rome
Tel. No.: 39 6 111 1234
Singapore
Chapter 5
• This network has an initial sending station (New York) connected to relay stations (London and
Singapore).
Tokyo
Tel. No.: 81 33 111 1234
Hong Kong
Tel. No.: 852 23123456
Sydney
Tel. No.: 61 2 111 1234
Wellington
Tel. No.: 64 4 111 1234
Singapore
Email Address: [email protected]
Host Name: singapore
Relay XMT Password: sg-rly
139
Sample Entries in Address Book
Chapter 5
„ Table 1: Initial Sending Station (New York)
zTelephone number
zEmail address (SMTP)
zHost name
zRelay XMT password
:
:
:
:
Station Name
212 111 1234
[email protected]
newyork
usa-rly
Email Address/Telephone Number
Relay Station
Address
Internet Fax
London
[email protected]
Stockholm
46 8 111 1234
Singapore
[email protected]
Tokyo
81 33 111 1234
London Relay
[email protected]
Singapore Relay
[email protected]
Rome
39 6 111 1234
“London Relay”
Hong Kong
852 23123456
“Singapore Relay”
Sydney
61 2 111 1234
“Singapore Relay”
“London Relay”
“Singapore Relay”
„ Table 2: Relay Station (London)
zTelephone number
zEmail Address (SMTP)
zHost name
zRelay XMT password
Station Name
140
:
:
:
:
71 111 1234
[email protected]
london
uk-rly
Email Address/Telephone Number
Relay Station
Address
New York
[email protected]
Stockholm
46 8 111 1234
Singapore
[email protected]
Tokyo
81 33 111 1234
Singapore Relay
[email protected]
Rome
39 6 111 1234
“London Relay”
Hong Kong
852 23123456
“Singapore Relay”
Sydney
61 2 111 1234
“Singapore Relay”
London Relay
[email protected]
“London Relay”
“Singapore Relay”
„ Table 3: Relay Station (Singapore)
Station Name
:
:
:
:
65 111 1234
[email protected]
singapore
sg-rly
Email Address/Telephone Number
Relay Station
Address
[email protected]
Stockholm
46 8 111 1234
New York
[email protected]
Tokyo
81 33 111 1234
London Relay
[email protected]
Rome
39 6 111 1234
“London Relay”
Hong Kong
852 23123456
“Singapore Relay”
Sydney
61 2 111 1234
“Singapore Relay”
Singapore Relay
[email protected]
“London Relay”
“Singapore Relay”
Internet Fax
London
Chapter 5
zTelephone number
zEmail Address (SMTP)
zHost name
zRelay XMT password
141
Function Parameters for Relay Stations
Program the following parameters to use this machine as a relay station in Function Parameters:
Chapter 5
Item
1
Required function Parameters
Fax Parameters
“142 Relay XMT“
Explanation
Selecting whether the machine will accept and perform G3 relayed
transmission.
• Invalid
Machine will not accept a Relay XMT request.
• Valid
Machine will accept a Relay XMT request.
2
Internet Fax
Fax Parameters
“143 Relay XMT Report“
Selecting how the COMM. Journal for relayed transmission is sent to
the originator.
• Off
Do not send.
• Always
The COMM. Journal is always sent after a Relay Communication is
completed or has failed.
• Inc Only
The COMM. Journal is sent if the Relay Communication to the
destination has failed.
3
User Parameters
“36 Relay XMT Password “
Enter a Relay XMT Password (up to 10 characters) to be used for the
protection against unauthorized (outside) stations from accessing your
machine to relay messages to a G3 fax machine via PSTN. This
password should be given out to authorized people only.
z Program “Relay XMT Password” to enable this machine to
work as a relay station.
As the relay password is transmitted in the header of Email, it should
be differentiated from the Email Address as used by Email or Internet
Fax. A relay password preprogrammed in this way would be easy to
identify when Internet Fax is received.
4
User Parameters
40 to 49
“Relay Domain (01)“to “Relay
Domain (10)“
Register up to 10 Domain Names (up to 30 characters) that your
machine will accept Relayed Transmission.
Requests to relay a message to another G3 fax machine via PSTN.
Ex: Registered Domain Names
(01): panasonic.co.jp
(02): abc.iFax.com
(03): panasonic.com
z To increase network security by protecting from third party
access to the relay station. Enter a relay-permitted domain
name and an administrator Email Address for every relay
station.
z If the whole domain name is left blank, Internet Fax will
receive relayed transmission requests from all the domain
names.
142
Item
User Parameters
“37 Manager's Email Addr”
Explanation
Register the Department Manager's Email Address for supervising
and cost control purposes. Once registered, the machine will send an
Email notification to the Email Address for each Relayed XMT
Request received from a remote station. The following information is
sent.
(From: The Email Address of the originating station.)
(To : The telephone number of the destination G3 fax machine.)
For more Function Parameters details, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) on the provided CD-ROM.
To use the machine as an initial sending station, program the following parameters in Function
Parameters:
Item
1
Required function Parameters
Explanation
Fax Parameters
Select “Valid” to use this machine as an initial sending station.
“140 LAN RLY XMT Request”
• Invalid
Select to disable relayed transmission.
Internet Fax
Settings for Initial Sending Station
Chapter 5
5
Required function Parameters
• Valid
Select to enable relayed transmission.
143
Adding End Receiving Stations for Relayed Transmission
You can add end receiving stations to the Address Book by the following procedure.
Chapter 5
z If broadcasting to multiple end receiving stations is required, use group dialing. (See page 175)
z “140 LAN RLY XMT Request” must have been set to “Valid” in Function Parameters (Fax/Emai Settings> Fax
Parameters) to have a LAN relayed transmission request preprogrammed in the address book. For more
operational details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the
provided CD-ROM.
z For instructions on registration in the address book, refer to Address Book (see page 164).
Internet Fax
z You cannot use the address registered for Relayed Transmission for Confidential Communication, SubAddress Communication, and Password Transmission. Register an address with out a relayed station. (See
page 165)
1
2
Press the Function key.
4
Select “Fax/Email Settings”.
5
3
Select “01 Add Telephone Number”.
Select “00 Address Book”.
Enter a fax number, and then select
“OK”.
z Select “Clear” to delete the fax number one
digit at a time.
z For using the onscreen keyboard, refer to
Manual Dialing (see page 16).
144
6
Enter a station name, and then select
“OK”.
8
Select whether to add a station to
“Favorites”.
Chapter 5
z Enter a station name up to 15 characters.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
7
Select not to show the
station in “Favorites”.
Enter a Key Name, and then select
“OK”.
9
Internet Fax
Select to show the
station in “Favorites”.
Select a relay station or enter the
Email address of a relay station, and
then select “OK”.
z Key Names are displayed on the touchpanel display to select destinations.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
z This screen appears when “140 LAN RLY
XMT Request” has been set to “Valid” in
Function Parameters (Fax/Email Settings>
Fax Parameters).
z Only one destination can be programmed as
a relay station.
z Press Reset key to return the machine to
the initial screen of the current active mode.
145
Relayed Transmission From Internet Fax
Chapter 5
Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations.
Internet Fax
LAN
Internet Fax
G3 Fax
PSTN
Internet Fax
Mail Server
G3 Fax
Internet
PC
1
Place Original(s).
G3 Fax
5
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Select a Relay Station or enter the
Email Address of the relay station.
Press the Fax key.
Select “More Menus”.
z Only one destination can be programmed as
a relay station.
z For instructions on how to enter
destinations, refer to Entering an Email
Address (see page 104).
4
146
Select “Lan Relay XMT”.
6
Press the Start key.
7
Select an end receiving station to
which the relay station relays.
Chapter 5
z Multiple stations can be programmed as end
receiving stations.
8
Press the Start key.
Email is sent to the relay station, together with
the fax number of the end receiving station.
Internet Fax
z For instructions on how to enter
destinations, refer to Entering a
Destination (see page 16).
When the relay station completes the
transmission to the end receiving station, a
communication journal is delivered.
z If the transmission fails, an error response is
delivered from the mail server and is printed
on this machine.
The error response contains an error
message and a copy of the first page of the
document to alert you of the transmission
failure.
For more details, refer to When E-mail
Transmission Fails (see page 122).
z Relayed transmission requests can be
preprogrammed in the address book
beforehand to ease later operational
complexities. Refer to Adding End
Receiving Stations for Relayed
Transmission (see page 144).
147
Relayed Transmission From PC
Chapter 5
Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to
one or multiple G3 Fax machines automatically through the Internet Relay Station.
End Receiving
Station
LAN
Internet Relay
Station
G3 Fax
Internet Fax
PC
PSTN
Mail Server
PC
Internet
G3 Fax
G3 Fax
The Internet Relay Station (your machine) must be properly setup with all the required parameters.
148
Requesting a Relayed Transmission from a Computer
Sample entry:
sg-rly#[email protected]
Entry example
Explanation
Enter the Relay XMT Password. (It must match the Relay XMT Password
preprogrammed in the relay station.)
#8133111234
Enter the telephone number of the fax station.
In addition to the telephone number, address book information may be entered between #
to @.
If a pause is required in dialing an outside line from an extension by using a PBX
(exchange) or similar equipment, enter a hyphen (-) in place of the fax number.
After @
The host and domain names registered with the DNS server.
Internet Fax
sg-rly
Chapter 5
Requesting a relayed transmission, fill the field in your mailer that corresponds to the destination (To) in
the following manner:
z When relayed transmission completes, a communication journal is Emailed to the the initial sending station,
and a fax relay log is emailed to the administrator computer that is preprogrammed in “37 Manager's Email
Addr” of the relay station.
149
Convenient Application Software
Chapter 5
„TIFF Converter
The TIFF converter is an application that converts files created in another application to the Internet
Fax-ready TIFF format.
Files created by MS-Word or Excel (*.doc and *.xls) cannot be transmitted to Internet Fax as Email
attachments in their original form.
To transmit files created by MS-Word or Excel from a computer to Internet Fax, it is necessary to
have them converted to the Internet Fax-ready TIFF format using the TIFF converter.
Internet Fax
zNormally, select 200 dpi as a resolution at conversion. When you are sending a detailed graphic documents
to a Panasonic Internet Fax, you can specify 600dpi resolution for better clarity.
„TIFF Converter Mail Linking Program
An TIFF Converter Mail Linking Program is an add-in program for the TIFF Converter that links the
Email client for MAPI to the TIFF converter for the Internet FAX.
Before sending a printed image as Email from the application to the Internet FAX, you have to
convert the file into the format that the Internet FAX is allowed to receive and print as an Email using
the TIFF file creation function. You also have to send that file to the Internet FAX as an attached
document.
TIFF Converter Mail Linking Program allows you to automatically create TIFF files by pressing one
button from the TIFF Converter for the Internet FAX.
You can download the Panasonic's TIFF Converter and TIFF Converter Mail Linking Program and their
respective User's Guide from the following URL. Click IFAXVIW (TIFF Viewer) and download required
software.
http://panasonic.co.jp/pcc/en/
150
Memo
Chapter 5
Internet Fax
151
Result of Relayed Transmission
Chapter 5
When the relayed transmission feature is used, two reports as described below are transmitted from
the relay station to the initial sending station and administrator's computer confirming the results of a
relayed transmission.
„ Relayed Transmission Report (communication journal)
When a relay station completes a relayed transmission, it transmits a Relayed Transmission Report
(Communication Journal) to the initial sending station to report the relay result.
The Relayed Transmission Report (Communication Journal) is transmitted when “143 Relay XMT
Report” has been set to “Always” or “Inc Only” in Function Parameters.
Internet Fax
************** - Comm. Journal - ******************* Date MMM-dd-yyyy ***** Time 15:00 ********
(1)
(2)
Mode = Relayed Transmission
(3)
Start=MMM-dd 15:00
End=MMM-dd 15:00
File No.= 050 (4)
(5)
(6)
(7)
(8)
STN
No.
001
002
Comm.
Key Name
R-OK
R-OK
[STOCKHOLM
[ROME
(9)
Station Name/Email Address/Telephone No.
] STOCKHOLM
] ROME
(10)
Pages
Duration
001/001
001/001
00:00:15
00:00:15
- PANASONIC *****DP-xxxxx************************** - HEAD OFFICE
No.
152
Item
- ****** - 201 555 1212 - **********
Explanation
(1)
Indication of
communication mode
Indication of communication mode.
(2)
Start time of
communication
Start time of communication.
(3)
End time of
communication
End time of communication.
(4)
File number
001 to 999 (When the communication is stored into the memory, a file
number is assigned for each communication.)
(5)
Station number
Sequential number of the Stations.
(6)
Communication result
Communication result
“R-OK” indicates that the Relayed XMT Request was successful.
“3-digit Info Code” indicates that the communication has failed.
(7)
Key name or
(8)
Recorded name in the
Address Book, direct
dialing number, or Email
Address
mark
mark indicates dialing by direct number dialing.
Recorded name in the Address Book, direct dialing number, or Email
Address.
No.
Item
Explanation
Number of pages
transmitted or received
The 3-digit number is the number of pages successfully transmitted or
received.
When the documents are stored into the memory, two 3-digit numbers will
appear.
The first 3-digit number represents the number of pages successfully
transmitted.
The second 3-digit number represents the total number of pages that were
attempted to be transmitted.
(10)
Duration of
Communication
Duration of Communication.
Each time a relay station completes a transmission, it Emails a Fax Relay Log to the administrator
computer that is preprogrammed in “37 Manager's Email Addr”.
Internet Fax
„ Fax Relay Log Email
Chapter 5
(9)
(1)
(2)
No.
Explanation
(1)
Email address of the sender's Internet Fax or PC.
(2)
Fax telephone number of the end receiving station.
153
Useful Terms to Remember
Chapter 5
DHCP (Dynamic Host Configuration Protocol)
DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP,
an Internet Fax can automatically acquire a unique IP address each time it connects to a network
making IP address management an easier task for network administrators. When an Internet Fax logs
on to the network, the DHCP server selects an IP address from a master list and assigns it to the
system.
Internet Fax
If you wish to enable the Direct Internet Fax Transmission on your Internet Fax, a static (reserved by a
Network Administrator) IP address and configurations must be used instead of the DHCP operation,
contact Authorized Panasonic dealer. (See page 96)
SMTP Authentication
Since the Internet debuted as an electronic infrastructure of global dimensions, the communications
equipment market has been growing at a phenomenal rate. Yet, technologies help enhance Internet
security are yet to come. There are some reasons.
1. Internet mail is a multi-hop (multi-protocol, multi-device) structure, so transmission line-based
security is typically difficult to implement.
2. No exclusive technologies recommended by the Internet Fax standards are available.
3. Encryption-based authentication systems are presently available as standard solutions that drive
system enhancement and integrity. Such an authentication entry has been embedded in a
authentication feature, such as SASL (Simple Authentication and Security Layer).
Many Internet service providers (ISPs) support authentication methods in one form or another. The
authentication options provided by this machine are as follows:
1. SMTP Authentication Extension Service (SMTP AUTH) - while sending
When users log on, they are authenticated by their user name and password, thereby preventing
unauthorized users from sending or relaying faxes.
2. APOP authentication service (APOP) - while receiving
A scheme of password encryption used for receiving Email.
3. POP before SMTP
To allow prior access to a POP3 server specified before the start of transmission to grant the
permission to use the SMTP server.
154
Memo
Chapter 5
Internet Fax
155
Chapter 6
Editing a Communication Reservation File
Handling Communication Reservation Files
Chapter 6
Your machine has a document image memory which enables you to reserve memory transmission,
memory deferred transmission, memory polling and so on.
After reserving the communications in memory, you may need to change the settings of the
communication(s) while it is still in memory. This section describes how to use the file editing features.
Displaying a Communication Reservation File List
To display a communication reservation file list, follow the steps below:
Handling Communication Reservation Files
1
2
3
4
Press the Fax key.
5
Select “More Menus”.
6
Select “Edit File Mode”.
7
Select “File List”.
8
156
Select or to display the
communication reservation file.
To print the communication reservation
report, Select “List Print”.
When the verification has completed,
Select “OK”.
To return to standby, press the Reset
key.
Reading the Reservation Report
Items covered in the reservation report are as follows:
(2)
(3)
File Comm. Type
No.
(4)
(5)
(6)
Created Time Start Time Pages Destination(s)
MMM-dd 19:54
10:50
001
[pana03
]
021 Mem. Def. XMT
MMM-dd 19:56
10:30
001
[pana01
] [pana03
005
[pana_Lanrelay ]
*038 Memory XMT
MMM-dd 09:02
- PANASONIC
***** DP-xxxx ********************** - HEAD OFFICE
No.
Item
]
-
- ***** - 201 555 1212 - **************
Explanation
(1)
File Number
If the file is now being executed, an “*” is indicated on the left of the
file number.
(2)
Communication Type
Communication type (for example, polled transmission, polling
reception and memory transmission).
(3)
Created date/time
Date/time that these files were stored.
(4)
Start time
If the file is a Timer Controlled Communication, the start time is
printed in this column. If the file is an incomplete file, “Incomp” is
printed in this column.
(5)
Page(s)
The number of stored page(s).
(6)
Destination
Key name(s)/ Manual dialing location(s).
Handling Communication Reservation Files
020 Mem. Def. XMT
Chapter 6
*************** -File List- *********************** Date MMM-dd-yyyy ***** Time 09:11 ********
(1)
157
Editing Communication Reservations
To change the start time and/or stations in a communication file, follow the steps below.
Chapter 6
Handling Communication Reservation Files
158
z Communication reservations for the documents being transmitted cannot be modified.
1
2
3
Press the Fax key.
5
Select “More Menus”.
Select “Edit File Mode”.
z If you do not need to program a timer
controlled communication, go to step 7.
6
4
Select a communication reservation
file to be edited, and then select “OK”.
Edit the communication time, and then
select “OK”.
Select “Change Time/Stn”.
z To leave the communication time
unchanged, Select “OK”.
z Select “Clear” to delete the input time, one
digit at a time.
7
Edit the destination.
Chapter 6
z To add destination(s), select "Add", and
then go to step 8.
8
9
Select the destination, and then select
“OK”.
When the change completes, select
“OK”.
10 To return to standby, press the Reset
key.
Handling Communication Reservation Files
z To delete a destination(s), select “Delete",
and then go to step 9.
159
Deleting a Communication Reservation File
To delete the file in memory, follow the steps below.
Chapter 6
Handling Communication Reservation Files
160
z Your machine cannot delete the file while it is being sent.
1
2
3
Press the Fax key.
5
Select “More Menus”.
Select “Edit File Mode”.
Select a communication reservation
file to be deleted, and then select
“OK”.
z Select “All Files” to select all
communication reservation files.
z To cancel the deletion, select “Cancel”.
6
4
Select “Yes”.
Select “Delete File”.
z To cancel the deletion, Select “No”.
7
To return to standby, press the Reset
key.
Printing a Communication Reservation File
Communication reservation files stored in memory can be printed.
1
2
Press the Fax key.
5
Select “More Menus”.
Select “Edit File Mode”.
4
Select “Print File”.
6
Select a communication reservation
file to be printed, and then select “OK”.
z To cancel the print, select “Cancel”.
7
8
Selected communication reservation
file is printed.
To return to standby, press Reset key.
Handling Communication Reservation Files
3
Select or to display the
communication reservation file you
want to print.
Chapter 6
z Your machine cannot print the document while it is being sent.
161
Adding Documents to a Communication Reservation File
Documents can be added to a communication reservation file stored in memory.
Chapter 6
Handling Communication Reservation Files
162
z Your machine can not add document into the file while it is being sent, waiting to redial, or trying to send the
incomplete file.
1
Place the additional Document.
6
z Refer to Placing Originals (Facsimile/Internet
Fax) in the Operating Instructions (For Basic
Operations) of provided booklet.
2
3
Press the Fax key.
Select “More Menus”.
7
4
Select or to display the
communication reservation file to
which you want to add documents.
Select a communication reservation
file to which pages are added, and
then select “OK”.
Select “Edit File Mode”.
z To cancel the page addition, select
“Cancel”.
5
8
Select “Add Document”.
Your machine stores the documents.
Resending an Incomplete Document
This section explains how to resend incomplete files stored in memory.
z The standard setting of “31 Incomplete File Save” is set to “Invalid”. For instructions on how to modify the
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on the
provided CD-ROM.
1
2
Press the Fax key.
5
Select “More Menus”.
Select or to find the incomplete
file that you want to resend.
z To send all incomplete files, select “Select
All”.
3
Select “Edit File Mode”.
6
Select the incomplete file that you
want to resend, and then select “OK”.
The communication error file is resent.
4
Select “Retry Incomp. File”.
z To cancel the resend, select “Cancel”.
Handling Communication Reservation Files
z If “31 Incomplete File Save” is set to “Valid” in Function Parameters (Fax/Email Settings> Fax Parameters), all
incomplete files remains in the memory each time a communication error occurs. To avoid memory overflow,
retry to send incomplete file from time to time.
Chapter 6
With “31 Incomplete File Save” set to “Valid” in Function Parameters (Fax/Email Settings> Fax
Parameters), documents that could not be transmitted due to a communication error (such as the
remote station busy or not responding) can be stored in memory as incomplete files.
163
Chapter 7
Address Book
Chapter 7
Program Destinations / Program Keys
164
Program Destinations / Program Keys
What is Address Book?
With the fax numbers or Email Addresses of remote stations programmed in the address book, the
stations can be selected with a single operation on their button appearing on the touch-panel display.
Favorites
Name tab
Remote
Station button
For instructions on how to set fax numbers or Email Addresses using the address book, refer to Entering a
Destination (see page 16), Entering an Email Address (see page 104).
Items Allowed for Entry in the Address Book
No.
Item
Explanation
1
Fax number
Set a fax number in the address book. Up to 36 characters.
2
Email address
Set an Email Address in the address book. Up to 60 characters.
3
Station name
Remote station name. Up to 15 characters.
4
Key Name
Set a Key Name to display on the touch-panel display for selecting destination.
5
Favorites
Select to show a programmed destination in touch-panel “Favorites”.
6
Relay Station
Set the Email Address of a relay station.
7
Sub-Address
Program sub-address for Inbound Routing.
8
TSI
Program ID number for Inbound Routing.
Displays if the
feature has been
programmed in
Function
Parameters (Fax/
Email Settings).
Adding a Fax Number into the Address Book
To add a fax number to the address book, follow the steps below:
z For instructions on how to delete the station from the address book, refer to Deleting a Destination from
Address Book (see page 170).
3
Press the Function key.
5
Select “Fax/Email Settings”.
Select “00 Address Book”.
Enter a fax number, and then select
“OK”.
z Select “Clear” to delete the fax number one
digit at a time.
z For instructions on how to enter fax numbers,
refer to Manual Dialing (see page 16).
6
4
Enter a station name, and then select
“OK”.
Select “01 Add Telephone Number”.
Program Destinations / Program Keys
1
2
Chapter 7
z For instructions on how to edit the station in the address book, refer to Editing Address Book (see page 169).
z Enter a station name up to 15 characters.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
<Continue to the Next Page>
165
7
Enter Key Name, and then select
“OK”.
9
Set the Email Address of a relay
station, and then select “OK”.
Chapter 7
Program Destinations / Program Keys
z Key Names are used to select destinations
on the touch-panel display.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
8
z This screen appears when “140 LAN RLY XMT
Request” has been set to “Valid” in Function
Parameters (Fax/Email Settings> Fax Parameters).
10 To enable sub-addressed routing, enter
a sub-address, and then select “OK”.
Select whether to add the station to
“Favorites”.
z This screen appears when “152 Sub-Addr
Routing” has been set to “Valid” in Function
Parameters (Fax/Email Settings> Fax Parameters).
Select to show the
station in “Favorites”.
11 To enable routing by the sender's
numeric ID, enter the numeric ID, and
then select “OK”.
Select not to show the
station in “Favorites”.
z This screen appears when “153 TSI Routing”
has been set to “Valid” in Function Parameters
(Fax/Email Settings> Fax Parameters).
z Press Reset key to return the machine to
the initial screen of the current active mode.
166
Adding an Email Address to Address Book
To add an Email Address to the address book, follow the steps below:
z For instructions on how to delete the station from the address book, refer to Deleting a Destination from
Address Book (see page 170).
3
Press the Function key.
5
Select “Fax/Email Settings”.
Select “00 Address Book”.
Enter an Email Address and select
“OK”.
z For instructions on how to enter Email
Addresses, refer to Entering an Email
Address (see page 104).
z Enter an Email Address up to 60 characters.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
6
4
Enter a station name, and then select
“OK”.
Select “02 Add Email Address”.
Program Destinations / Program Keys
1
2
Chapter 7
z For instructions on how to edit the station in the address book, refer to Editing Address Book (see page 169).
z Enter a station name up to 15 characters.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
<Continue to the Next Page>
167
7
Enter a Key Name, and then select
“OK”.
Chapter 7
Select to display the
station in “Favorites”.
Select not to display the
station in “Favorites”.
Program Destinations / Program Keys
10 To enable sub-addressed routing,
z Key Names are used to select destinations
on the touch-panel display.
enter a sub-address, and then select
“OK”.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
8
Select “IFax”, and then select “OK”.
z This screen appears when “152 Sub-Addr
Routing” has been set to “Valid” in Function
Parameters (Fax/Email Settings> Fax
Parameters).
11 To enable routing by the sender's
z If you wish to use it in the Emai Address
Book of Scan/Email mode and Fax mode
both, select “PC”.
9
numeric ID, enter the numeric ID, and
then select “OK”.
Select whether to add the station to
“Favorites”.
z This screen appears when “153 TSI
Routing” has been set to “Valid” in Function
Parameters (Fax/Email Settings> Fax
Parameters).
168
z Press Reset key to return the machine to
the initial screen of the current active mode.
Editing Address Book
To edit the station in the address book, follow the steps below:
5
Select “Fax/Email Settings”.
Select “00 Address Book”.
Select the station you want to edit, and
then select “OK”.
z Select the same button again to cancel the
choice.
6
Edit the station.
z For more information, refer to Adding a Fax
Number into the Address Book (see page
165) and Adding an Email Address to
Address Book (see page 167).
z Press Reset key to return the machine to
the initial screen of the current active mode.
4
Select “03 Modify Station”.
Program Destinations / Program Keys
3
Press the Function key.
Chapter 7
1
2
169
Deleting a Destination from Address Book
To delete a remote station from the address book, follow the steps below:
Chapter 7
1
2
Program Destinations / Program Keys
3
Press the Function key.
5
Select “Fax/Email Settings”.
Select “00 Address Book”.
z Select the same button again to cancel the
choice.
6
4
Select the station you want to delete
from the address book, and then
select “OK”.
Select “Yes”.
Select “04 Delete Station”.
Select to delete the
selected station.
Select to cancel the
deletion.
z Press Reset key to return the machine to
the initial screen of the current active mode.
170
Printing the Address Book List
To print the address book list, follow the steps below:
z For more details about items in the address book list, refer to Reading Address Book List (see page 193).
1
2
Press the Function key.
5
Select “Start”, and then select “OK”.
Chapter 7
z The address book list can also be printed by selecting “Print Out” in “More Menus” (see page 192).
Select “Fax/Email Settings”.
3
Select “00 Address Book”.
4
Select “00 Print Address Book List”.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Program Destinations / Program Keys
The address book list is printed.
171
Program Keys
Chapter 7
Program Destinations / Program Keys
172
What is Program Keys?
There are three ways to use program key as follows:
„ Using for Program Dialing
You can set communication sequences or destinations which you often use.
„ Using for Group Dialing
Multiple destinations can be selected from the address book and preprogrammed on a single
program key for group dialing.
„ Using as Email reception Key
This function allows others to share your machine to retrieve their Emails from the POP Server by
preprogramming their POP User Names and POP Passwords into the Program Keys. They will be
able to retrieve their Emails simply pressing the associated Program Key.
Program
keys
z For instructions on how to use program keys, refer to Using Program Keys (see page 45).
Programmable Items
The following items can be programmed on program key:
No.
Item
Explanation
1
Key name
Name of a program.
2
Communication feature
Program communication features and destinations on program dialing.
Setting for Program Dialing
To program a communication feature on program key, follow the steps below:
z For instructions on how to delete preprogrammed station, refer to Deleting a Destination from Address Book
(see page 170).
z For instruction how to print the program list, refer to Printing the Program List (see page 181).
3
Press the Function key.
5
Select “Fax/Email Settings”.
Enter a program dial name, and then
select “OK”.
z Enter a name up to 15 characters.
Select “01 Program Keys”.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
6
4
Enter a Key Name, and then select
“OK”.
Select “02 Program Dial”.
<Continue to the Next Page>
Program Destinations / Program Keys
1
2
Chapter 7
z For instructions on how to edit preprogrammed station, refer to Editing Address Book (see page 169).
173
7
z Deferred Communication
Transmit (See page 50)
Polling (See page 52)
Chapter 7
Program Destinations / Program Keys
174
Program each desired feature.
z Polling (See page 54)
z Advanced Communication
MailBox (See page 58)
Sub Address Transmit (See page 66)
8
Press the Start key.
The program dial is programmed.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Setting for Group Dialing
To program multiple destinations on program key, follow the steps below:
z For instructions on how to delete preprogrammed station, refer to Deleting a Destination from Address Book
(see page 170).
z For instruction how to print the program list, refer to Printing the Program List (see page 181).
z To program multiple destinations, each destination must be programmed in advance.
3
Press the Function key.
5
Select “Fax/Email Settings”.
z Enter a name up to 15 characters.
Select “01 Program Keys”.
z For using the onscreen keyboard, refer to
Before Starting in the Operating
Instructions (For Function Parameters) on
the provided CD-ROM.
6
4
Enter a group dialing name, and then
select “OK”.
Enter Key Name, and then select
“OK”.
Select “01 Group Dial”.
<Continue to the Next Page>
Program Destinations / Program Keys
1
2
Chapter 7
z For instructions on how to edit preprogrammed station, refer to Editing Address Book (see page 169).
175
7
Select the destinations to be
programmed, and then select “OK”.
Chapter 7
Program Destinations / Program Keys
176
The group dialing is programmed.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Editing a Group Dialing
To edit a group dialing, follow the steps below:
5
Select “Fax/Email Settings”.
Select “01 Program Keys”.
z Select the same button again to cancel the
choice.
6
4
Select the Group Dial button you want
to edit, and then select “OK”.
To rename a group dial name, enter a
new name, and then select “OK”.
Select “03 Modify Group Dial”.
7
To rename a group dial key name,
enter a new name, and then select
"OK”.
<Continue to the Next Page>
Program Destinations / Program Keys
3
Press the Function key.
Chapter 7
1
2
177
8
Select the destination to be
programmed, and then select “OK”.
Chapter 7
Program Destinations / Program Keys
178
z Press Reset key to return the machine to
the initial screen of the current active mode.
Memo
Chapter 7
Program Destinations / Program Keys
179
Deleting the Program Key setting
To delete a program dialing or group dialing destination, follow the steps below:
Chapter 7
Program Destinations / Program Keys
180
1
2
3
Press the Function key.
5
Select “Fax/Email Settings”.
z Select the same button again to cancel the
choice.
Select “01 Program Keys”.
6
4
Select a program Key, and then select
“OK”.
Select “Yes”.
Select “04 Delete Program/GRP”.
Select to delete the
program key
Select to cancel the
deletion.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Printing the Program List
To print the program list, follow the steps below:
z For more details about the items in the program list, refer to Reading Program List (see page 195).
1
2
Press the Function key.
5
Select “Start”, and then select “OK”.
Chapter 7
z The program list can also be printed by selecting “Print Out” in “More Menus” (see page 194).
Select “Fax/Email Settings”.
3
Select “01 Program Keys”.
4
Select “00 Print Program List”.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Program Destinations / Program Keys
The program list is printed.
181
Programming Email Manual Reception on Program Keys
Chapter 7
Program Destinations / Program Keys
182
When this machine is connected to a POP Server, POP Account name and password other than the
machine’s one can be programmed for a program key to receive Emails.
To enter an Email Address and a password, follow the steps below:
z If you leave a password blank in Step 8, a password prompt window will appear upon POP reception. In order
to strengthen the security, you are advised to leave a password blank.
z For instruction how to print the program list, refer to Printing the Program List (see page 181).
1
2
Press the Function key.
5
Select “05 Manual POP RCV”.
Select “Fax/Email Settings”.
6
3
Select “01 Program Keys”.
4
Select “5-9”.
7
Enter a POP Account name, and then
select “OK”.
Enter a key name (program button
name), and then select “OK”.
8
Enter the password, and then select
“OK”.
Chapter 7
Select “Invalid” or “Valid”, and then
select “OK”.
Invalid
Select to leave Email on
the POP Server after it
has been received.
Valid
Select to delete Email
from the POP Server
after it has been
received.
The POP reception feature is programmed.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Program Destinations / Program Keys
9
183
Chapter 8
Transaction Journal
Reading Reports/Lists
Chapter 8
The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or
receive a document). It is printed out automatically after every 200 transactions or you can print or view
it manually by using the following procedure.
• Regardless of the “13 Auto Print JRNL” setting in Function Parameters (Fax/Email Settings>Fax
Parameters), a transaction journal can be printed by selecting “Journal” from “More Menus”.
• Select “XMT Only (View)” or “All (View)” in the “Journal” from “More Menus” to verify the
transaction result on the touch-panel display.
This section explains how to print manually, view and read the transaction journal on the touch-panel
display.
Reading Reports/Lists
z The standard setting of “13 Auto Print JRNL” is “Valid”. For instructions on how to modify. Journal feature,
refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) on provided CD-ROM.
Printing Transaction Journal
To print the transaction journal, follow the steps below:
1
2
3
Press the Fax key.
4
Select “Journal”.
5
Select “List Print”.
Select “More Menus”.
Select “Print Out”.
The transaction journal will be printed.
z Press Reset key to return the machine to
the initial screen of the current active mode.
184
Viewing Communication Results on Touch-Panel Display
To view the communication results on the touch-panel display, follow the steps below:
5
Select “More Menus”.
Communication results will be displayed.
XMT Only (View)
Select to view only the
transmission result.
All (View)
Select to view both the
transmission and
reception results.
Select “Print Out”.
6
4
Select “XMT Only (View)” or “All
(View)”.
When the verification completes,
select “OK”.
Reading Reports/Lists
3
Press the Fax key.
Chapter 8
1
2
Select “Journal”.
z Press Reset key to return the machine to
the initial screen of the current active mode.
185
Reading Transaction Journal
Items in the transaction journal are listed below.
Chapter 8
Reading Reports/Lists
186
(1)
(2)
**************** -Journal- *************************** Date MMM-dd-yyyy **** Time 15:00 ***** P.01
(6)
(7)
(8)
(9)
(10)
(11)
No.
(3) (4)
Comm. Pages
(5)
File
Duration
X/R
Identification
Date
Time
(12)
001
002
003
004
005
006
007
OK
--OK
OK
634
408
001/002
001/001
003/003
003/003
001
000/003
*003
149
151
153
154
155
156
00:00:52
00:00:02
00:00:20
00:00:21
00:00:19
00:00:00
00:02:14
XMT
XMT
XMT
RCV
XMT
XMT
XMT
215
TEST
[email protected]
[email protected]
215
215
215
MMM-dd
MMM-dd
MMM-dd
MMM-dd
MMM-dd
MMM-dd
MMM-dd
20:04
20:07
20:09
20:10
20:11
20:14
21:17
C8444B0577000
001 STN(S)LAN
001 STN(S)LAN
LAN
C0542B0577000
0800420000000
0040440A30080
049
050
OK
OK
000/001
001/001
159
160
00:00:07
00:00:16
XMT
XMT
<<
TEL XMT
TEL XMT
Continue
MMM-dd
MMM-dd
20:14
20:19
0800420000000
CB444BG577000
Diagnostic
>>
(13)
*******
DP-XXXX ****************** -HEAD OFFICE
(15)
No.
Item
-PANASONIC
- ***** -
201 555 1212- *********
(14)
Explanation
(1)
Printout date
The date and time at which the Transaction Journal printed.
(2)
Printout time
Printout time.
(3)
Journal number
Journal number.
(4)
Communication result
“OK”
“Busy”
“Stop”
“P-OK”
indicates that the communication was successful.
indicates that the communication has failed because of busy line.
indicates that STOP was pressed during communication.
indicates that memory overflow occurred while storing the
documents into the memory for transmission but successfully
stored document(s) was sent.
“R-OK” indicates that the Relayed XMT was successful.
“B-OK” indicates that the Batch Transmission was successful.
“M-OK” Indicates that the memory reception/ substitute reception was
successful.
“- -”
indicates LAN transmission.
“3-digit Info Code” indicates that the communication has failed.
Refer to Information Codes (see page 202).
No.
Item
Explanation
Number of pages transmitted or received. The 3-digit number is the number
of pages successfully transmitted or received.
When the documents are stored into the memory, two 3-digit numbers will
appear.
The first 3-digit number represents the number of pages successfully
transmitted.
The second 3-digit number represents the total number of pages that were
attempted to be transmitted.
Asterisk “*” indicates that the quality of some received copies was poor.
(6)
File number
001 to 999 (When the communication is stored into the memory, a file
number is assigned for each communication.)
(7)
Duration of
communication
Duration of communication.
(8)
Type of communication
“XMT” means Transmission
“RCV” means Reception
“POL” means Polling
“PLD” means Polled
“FWD” means Fax Forward
(9)
Remote station
identification
Name
number
: Recorded name in the Address Book or remote station's
Character ID.
: Dialled telephone number. (PIN code will not be shown)
Number
: Remote station's ID number.
Email address
(10)
Communication date
Communication date.
(11)
Communication Start time
Communication Start time.
(12)
Diagnostic
For service personnel only
(13)
Own LOGO
Up to 25 characters
(14)
Own ID number
Up to 20 digits
(15)
Own Character ID
Up to 16 characters
Reading Reports/Lists
Pages
Chapter 8
(5)
187
Communication Journal
Chapter 8
Reading Reports/Lists
188
This is a report that is printed at the end of each transaction to keep a record of the communication
result.
• A communication journal is printed when the “12 Comm. Journal (HOME)” has been set to “Always”
or “Inc Only” in Function Parameters (Fax/Email Settings> Fax Parameters).
If set to “Always”
A communication journal will be printed when a transaction completes or fails.
If set to “Inc Only”
A communication journal will be printed only when a transaction has failed, for example, due to a
communication error.
• Even with the communication journal is set to “Off” in More menus/Select Mode, you may also
configure the machine to print a communication journal individually. For more operational details,
refer to Printing Transaction Journal (see page 184).
• If a memory transmission has failed, for example, due to a communication error, an image of the first
page of the document transmitted is covered in the communication journal, but not for direct
transmissions.
This section explains how to read the communication journal.
The standard setting of “12 Comm. Journal (HOME)” is “Inc Only” in Function Parameters (Fax/Email Settings>
Fax Parameters). For instructions on how to enable the COMM. Journal feature, refer to Fax/Email Settings in
the Operating Instructions (For Function Parameters) on the provided CD-ROM.
Items that are covered in the communication journal are listed below.
(1)
(2)
Mode= Memory Transmission
(3)
Start = MMM-dd 14:50
End = MMM-dd 15:00
File No.= 050 (4)
(5)
(6)
STN
No.
001
002
003
004
Comm. Key Name
(7)
OK
[SERVICE
OK
[SALES DEPT
407 [ACCOUNTING
Busy
]
]
]
(8)
(9)
(10)
Station Name/Email Address/Telephone No.
Pages
Duration
SERVICE DEPT
SERVICE DEPT
SERVICE DEPT
001/001
001/001
000/001
000/001
00:01:30
00:01:25
00:01:45
00:00:00
021 111 1234
- PANASONIC - ****** - 201 555 1212 - *******
THE SLEREXE COMPANY LIMITED
SAPORS LANE . BOOLE . DORSET . BH 25 8 ER
TELEPHONE BOOLE (945 13) 51617 . TELEX 123456
Our Ref. 350/PJC/EAC
18th January, 1972.
Dr. P.N.Cundall,
Mining Surveys Ltd.,
Holroyd Road
tions of print density
cause the photocell to generate an analogous electrical video signal.
this signal is used to modulate a carrier, which is transmitted to
remote destination over a radio or cable communications link.
At the remote terminal, demodulation reconstructs the video
signal, white is used to modulate the density of print produced by a
printing device. This device is scanning in a raster scan synchronised
with that at the transmitting terminal. As a result, a facsimile
copy of the subject document is produced.
Reading Reports/Lists
************DP-XXXX ************** - HEAD OFFICE
Chapter 8
************* -Comm. Journal- ***************** Date MMM-dd-yyyy ** Time 15:00 ********
Probably you have used for this facility in your organisation.
Yours sincerely,
P.J. CROSS
Group Leader - facsimile Research
No.
Item
Explanation
(1)
Indication of
communication mode
Indication of communication mode.
(2)
Start time of
communication
Start time of communication.
(3)
End time of
communication
End time of communication.
(4)
File number
001 to 999 (When the communication is stored into the memory, a file
number is assigned for each communication.)
(5)
Station number
Sequential number of the Stations.
189
No.
Chapter 8
Reading Reports/Lists
190
Item
Explanation
(6)
Communication result
(7)
Key name or
(8)
Recorded name in the
Address Book, direct
dialing number, or Email
Address
Recorded name in the Address Book, direct dialing number, or Email
Address.
(9)
Number of pages
transmitted or received
The 3-digit number is the number of pages successfully transmitted or
received.
When the documents are stored into the memory, two 3-digit numbers will
appear.
The first 3-digit number represents the number of pages successfully
transmitted.
The second 3-digit number represents the total number of pages that were
attempted to be transmitted.
(10)
Duration of
Communication
Duration of Communication.
mark
“OK”
“Busy”
indicates that the communication was successful.
indicates that the communication has failed because of busy
line.
“Stop”
indicates that STOP was pressed during communication.
“P-OK”
indicates that memory overflow occurred while storing the
documents into the memory for transmission but successfully
stored document(s) was sent.
“R-OK”
indicates that the Relayed XMT was successful.
“B-OK”
indicates that the Batch Transmission was successful.
“M-OK”
Indicates that the memory reception/ substitute reception was
successful.
“- -”
indicates LAN transmission.
“3-digit Info Code” indicates that the communication has failed.
Refer to Information Codes (see page 202).
In this case, the machine will print the attached report
with first page of your document as shown on the
previous page.
mark indicates dialing by direct number dialing.
Memo
Chapter 8
Reading Reports/Lists
191
Address Book List
Chapter 8
This section explains how to print and read the address book list.
Reading Reports/Lists
1
2
192
Printing Address Book List
To print an address book list, follow the steps below:
The address book list can also be printed by programming “Fax/Email Settings> Fax Parameters” in Function
Parameters.
Press the Fax key.
4
Select “Address Book List”.
Select “More Menus”
The address book list will be printed.
3
Select “Print Out”.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Reading Address Book List
Items in the address book list are listed below.
(1) (2)
(3)
Key Name
(4)
Station Name
Email Address / Telephone No.
Routing Sub-Addr (6) Routing TSI (7)
Relay Addr(8)
[B] [Bob Jones
]
[J] [John Smith
]
[John Smith
]
]
[Panafax2
]
No. of Stations = 05
[email protected]
201 555 1212
201 555 3156
+1 201 123 4567
[RELAY1]
201 555 3156
212 555 1234
[RELAY2]
[email protected]
+81 03 5251 1234
[email protected]
+81 0467 5251 1234
(5)
-PANASONIC
***** DP-XXX************************* -HEAD OFFICE
No.
Item
- ***** -
201 555 1212- *******
Explanation
(1)
The first letter of station
name recorded in your
machine
The first letter of station name recorded in your machine.
(2)
Key name recorded in the
machine
Up to 15 characters
(3)
Station name recorded in
the machine
Up to 15 characters
(4)
Email address recorded in
the machine
Up to 60 characters (Email address)
Telephone number
recorded in the machine
Up to 36 digits (Telephone number)
(5)
Number of recorded
Address Book stations
Telephone Number/Email Address programmed for the Address Book
(6)
Routing Sub-Address
Up to 20 digits
(7)
Routing TSI
Up to 20 digits
(8)
Relay Address
Relay Address
Reading Reports/Lists
[P] [Panafax1
Bob Jones
123456
John Smith
1234
John Smith
1212
Panafax1
4827
Panafax1
1773
Chapter 8
************* -Address Book List- ***************** Date MMM-dd-yyyy ***** Time 15:00 ********
193
Program List
Chapter 8
This section explains how to print and read the program list.
Reading Reports/Lists
1
2
194
Printing Program List
To print the program list, follow the steps below:
The program list can also be printed by programming “Fax/Email Settings> Fax Parameters” in the Function
Parameters.
Press the Fax key.
4
Select “Program List”.
Select “More Menus”.
The program list will be printed.
3
Select “Print Out”.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Reading Program List
Items in the program list are listed below.
(1)
(2)
Key Name
Program Name
Type
Timer
Destination(s)
TEST
ACCOUNT
ACC
PROG.B
Group
POP
POP
Group
-----------------
[PANAFAX
Delete Email
Delete Email
[PANAFAX
[TEST
[ACCOUNT
[ACC
[PROG.B
]
]
]
]
(3)
15:00 **********
(4)
][SALE DEPT
: Invalid
: Valid
][PANASONIC
]
(5)
]
Chapter 8
*************** -Program List- ****************** Date MMM-dd-yyyy ***** Time
-PANASONIC
No.
Item
- ***** -
201 555 12121 *********
Explanation
(1)
Key name
Key name.
(2)
Program name
Up to 15 characters
(3)
Type of communication
“Group” indicates that the Program key is programmed as a group key.
“POP” indicates that the Program key is programmed as a Email Manual
Reception key.
(4)
Destinations
Destinations programmed into the Program Key.
(5)
Deletion of received Email
“Valid” means that the received Email will be deleted.
“Invalid” means that the received Email will be retained.
Reading Reports/Lists
******* DP-XXXX********************* -HEAD OFFICE
195
Fax Parameter List
Chapter 8
Reading Reports/Lists
196
This section explains how to print and read the fax parameter list.
Printing Fax Parameter List
To print the fax parameter list, follow the steps below:
1
2
Press the Fax key.
4
Select “Fax Parameter List”.
Select “More Menus”.
The fax parameter list will be printed.
3
Select “Print Out”.
z Press Reset key to return the machine to
the initial screen of the current active mode.
Reading Fax Parameter List
Items in the fax parameter list are listed below.
(1)
(2)
No. Description
(3)
(4)
Selection
(5)
Current
Setting
Standard
Setting
0
STD
0
Fine
000 Print FaxParameterlist
(6) 001 Density(HOME)
* 002 Resolution(HOME)
(-3 -2 -1 0 1
(STD Fine S-Fine)
2
3)
***** DP XXXX********************* -HEAD OFFICE
No.
Items
- ***** -
201 555 12121 *********
Explanation
(1)
Parameter number
Parameter number.
(2)
Description
“(HOME)” means home position setting.
(3)
Selection
Selection.
(4)
Current setting
“----” indicates the code or password is not set. When the code or password
is set, it is shown by asterisk(*).
(5)
Standard setting
Factory preset standard setting.
(6)
Changed setting
“*” indicates that the Factory preset setting was changed.
Reading Reports/Lists
-PANASONIC
Chapter 8
************* -Fax Parameter List- ************** Date MMM-dd-yyyy ***** Time 15:00 ***** P.01
197
Individual XMT Journal
Chapter 8
This section explains how to print and read the individual XMT journal.
Printing Individual XMT Journal
To print the individual XMT journal, follow the steps below:
1
2
Press the Fax key.
Select “More Menus”.
Reading Reports/Lists
3
Select “Print Out”.
4
Select “IND. XMT Journal”.
The individual XMT journal will be printed.
z Press Reset key to return the machine to
the initial screen of the current active mode.
198
Reading Individual XMT Journal
Items in the individual XMT journal are listed below.
= MMM-dd-yyyy 00:02
(2) Journal No.
= 035
(3) Comm. Result
= OK
(4) Page(s)
= 001
(5) Duration
= 09:00:01
(6) File No.
= 053
(7) Mode
= Memory Transmission
(8) Destination
=
(9) Received ID
= 0001
(10) Resolution
0123456789
= Std
- PANASONIC
-
******DP-XXXX ************************* - HEAD OFFICE - ***** - 201 555 1212 - ***************
No.
Item
Explanation
(1)
Date/Time
The date and time when the individual XMT journal is printed.
(2)
Journal No.
Journal number.
(3)
Comm. Result
Communication result.
(4)
Page (s)
Number of pages transmitted.
(5)
Duration
Duration of the communication.
(6)
File No.
File number.
(7)
Mode
Communication mode.
(8)
Destination
Email address or fax number of the remote station.
(9)
Received ID
Received ID of the fax.
(10)
Resolution
Resolution that the fax was transmitted.
Reading Reports/Lists
(1) Date/Time
Chapter 8
*************** -IND. XMT Journal- **************** Date MMM-dd-yyyy ***** Time 15:00 ********
199
Chapter 9
Tips for Solving Problems
Solving Problems
Chapter 9
If you encounter the problems, please check following items.
Problem
While
sending
Symptom
Action
Solving Problems
A document does not feed, or
multiple pages are fed at the
same time.
• Check that the document does not have
staples or clips attached to it and that it is not
smeared or broken.
• Check if the document is loaded properly.
Does not stamp.
Verify the settings of “04 Stamp (HOME)” and
“28 Stamp at Memory XMT” in Function
Parameters (Fax/Email Settings> Fax
Parameters).
Operating
Instructions (For
Function
Parameters)
The verification stamp image
appears too light.
Replace the verification stamp.
Replacing the
Verification
Stamp (See page
210)
Vertical lines appear in a
transmitted document.
Make a copy on this machine and check its
image quality. If the copy is OK, notify the
receiving station at fault.
If copy is NG, clean the document scanning
surface area.
Document is transmitted as
blank paper.
• Check if the document is loaded properly.
• Make a copy on this machine and check its
image quality. If the copy is OK, notify the
receiving station at fault.
If copy is NG, clean the document scanning
surface area.
Document is misfeeding.
1. Remove the jammed document according to
the error code displayed on the Touch-Panel
Display.
2. The machine cannot send long Document.
Confirm the Document length according to the
guidelines shown below.
• Document length exceeds 78.8 inches (2
meters) in "Std" and "Fine" mode.
• Document length exceeds 19.7 inches (0.5
meters) in "S-Fine" mode.
• Document length exceeds 11.8 inches (0.3
meters) in "600 dpi" mode.
(The Resolution will change to S-Fine
automatically when sending longer than A4
size, and 2-Sided documents.)
200
Refer to
Operating
Instructions (For
Basic Operations)
Problem
Operation
Refer to
Paper out
An error massage will appear on the display if
the machine has run out of the paper while
receiving a document. Load paper.
Paper jam
If paper jam occurs, an error code is displayed.
Remove the jammed paper.
Operating
Instructions (For
Basic Operations)
Paper does not feed.
Check if the paper tray is loaded with paper.
Load paper as directed by relevant instructions.
Operating
Instructions (For
Basic Operations)
Paper is not exited at the end of
a print job.
Check to see if the paper has not jammed in the
machine.
Operating
Instructions (For
Basic Operations)
The automatic print reduction
feature does not work.
Check the setting of “24 Print Reduction” in
Function Parameters (Fax/Email Settings> Fax
Parameters).
Operating
Instructions (For
Function
Parameters)
No dial tone heard
• Check the telephone line connection.
• Check the telephone line.
Checking the
Telephone Line
(See page 208)
The machine won't receive
automatically
• Check the telephone line connection.
• Check the receive mode settings.
• If "13 Auto Print JRNL" set to "Valid" in
Function Parameters (Fax/Email Settings>
Fax Parameters), and the machine is printing
the received document(s) from memory, which
also happens to be the 200th transaction, the
machine will not auto answer until the
Transaction Journal completes printing.
Operating
Instructions (For
Function
Parameters)
Cannot send or receive
An error code appears on the display. See the
error code table and identify the problem.
Information
Codes (See page
202)
Operation rejected
Switch off the machine for seconds, and then
turn it on again.
Solving Problems
Communicati
ng
Action
Chapter 9
While
receiving
Symptom
201
Information Codes
Chapter 9
Solving Problems
202
In the event of communication failures, Information Codes appear in the transmission result or in the
transaction journal.
When an Information Code is displayed, take necessary action as recommended in the table below.
For definitions of the Information Code not found here, refer to the User (U)/Jam (J)/Machine (E)
Error Codes in the Operating Instructions (For Basic Operations) of provided booklet.
Info. code
Problem
Action
Refer to
030
Document is misfeeding.
Reload the document properly.
Remove the document jam.
Adjust Original Guide.
031
Document is too long or
Reload the document properly.
Remove the document jam.
Add SD Memory Card in the machine.
jammed.
Document length exceeds 78.8
Super Fine
(Max.
Length)
600 dpi
(Max.
Length)
A4/Letter
Width
55 in
(1400 mm)
24 in
(600 mm)
A3/Ledger
Width
39 in
(990 mm)
17 in
(430mm)
inches (2 meters) in
"Std" and "Fine" mode only. The
length limitation
for "Super Fine" and "600dpi"
mode, is subject to the
available Memory size.
061
ADF Cover is open.
Close the ADF Cover.
400
During initial handshake,
receiving station did not respond
or communication error
occurred.
Check with the other party.
Reload the document and send again.
401
Remote station required a
Receiving Password to receive
the document. Remote station
does not have Confidential
Mailbox.
Check the remote station.
402
During initial handshake,
communication error occurred.
Reload the document and send again.
403
No polling capability at the
remote side.
Ask remote side to set to be polled.
404/405
During initial handshake,
communication error occurred.
Reload the document and send again.
406
Transmission Password does
not match.
Receiving Password does not
match.
Received from an unauthorized
station in Selective Reception
mode.
Check the password or the telephone number
in Address Book.
Operating
Instructions (For
Basic Operations)
Adding a Fax
Number into the
Address Book
(See page 165)
407
No confirmation from the
receiving station for the previous
page sent.
Wait a few minutes and send again.
Remote side confirmation of
previous page is illegible.
Wait a few minutes and send again.
410
Communication aborted by the
transmitting side.
Check with the other party.
411
Polling password does not
match.
Check the polling password.
412
No data from the transmitting
side.
Check with the other party.
414
Polling password does not
match.
Check the polling password.
Polling (See page
54)
415
Polling transmission error.
Check the polling password.
Storing
Documents to be
Polled (See page
56)
Received data has too many
errors.
Check with the other party.
420/421
Machine goes to receiving
mode, but receives no
command from the transmitting
side.
Remote side misdial.
Check with the other party.
422/427
Interface is incompatible.
Check with the other party.
430/434
Communication error occurred
while receiving.
Check with the other party.
436/490
Received data has too many
errors.
Check with the other party.
Unit received a confidential
document or was requested to
be polled of a confidential
document under any of following
conditions.
1.Not enough space in
memory to receive the
confidential document.
2.Confidential Mailbox is full.
3.While printing received
document.
Unit was requested to relay a
document.
Print a confidential document.
Wait until unit finishes printing.
Communication error occurred
while receiving.
Check with the other party.
Telephone line disconnected.
Check with the other party.
Communication error occurred
using the internal V.34 Modem.
Check with the other party.
408/409
416/417/418/
419
456
492/493/494
495
501/502/503/
504
Action
Refer to
Polling (See page
54)
Solving Problems
Problem
Chapter 9
Info. code
Printing a
Received
Confidential
Document (See
page 62)
203
Info. code
Chapter 9
Solving Problems
204
540/541/542/
543/544
Problem
Action
Refer to
Communication error occurred
while transmitting.
Reload the document and send again.
Check with the other party.
Telephone line disconnected.
Check with the other party.
552/553/554/
555
Communication error occurred
while receiving.
Check with the other party.
580
Sub-address transmission to a
unit that has no Subaddress
function.
Check the remote station.
581
Sub-address Password
transmission to a unit that has
no Password Sub-address
function.
Check the remote station.
623
No document is loaded in the
ADF.
Resend the documents.
630
Redial was not successful due to
a busy line.
Reload the document and send again.
During dialing, STOP was
pressed.
Reload the document and send again.
634
Redial was not successful due to
no response from the called
station or wrong number dialed.
If a dial tone is not detected, the
machine does not transmit.
Note: If busy tone was not
detected, the machine will
only redial once.
Check the telephone number and send again.
Change the setting of "68 Dial Tone Check" is
set to "Off" in Function Parameters (Fax/Email
Settings> Fax Parameters).
638
Power failure occurred during
the communication.
Check the power cord and plug.
711
Incorrect LDAP settings.
Check the LDAP Server Name, LDAP Log in
Name, LDAP password, LDAP Search Base.
Operating
Instructions (For
Function
Parameters)
712
Incorrect email address.
Check the registered email address.
Check the IP Address of the SMTP Server with
the Network Administrator.
Operating
Instructions (For
Setting Up)
714
Cannot log on to the LAN.
Check the 10Base-T/100Base-TX cable
connection. An unexpected LAN problem
occurred. Contact the Network Administrator.
Operating
Instructions (For
Setting Up)
715
TCP/IP connection timed out.
Check the Internet Fax parameter settings.
Verify the IP Address, Default Gateway IP
Address, SMTP Server IP Address.
Operating
Instructions (For
Setting Up)
716
Cannot logon to the designated
SMTP Server.
Check the SMTP Server IP Address setting.
Contact the Network Administrator.
Operating
Instructions (For
Setting Up)
717
Incomplete SMTP Protocol
transmission. SMTP Server’s
hard disk may be full.
SMTP Server is defective.
Contact the Network Administrator.
550
631/700
Operating
Instructions (For
Function
Parameters)
Problem
Action
Refer to
718
Page Memory Overflow
occurred while receiving printing
data. The paper size selected
within your application to print is
larger than the paper size
loaded in the cassette(s).
Check the document size and resolution.
Ask originator to re-send in a supported size
and resolution.
719
Received data via LAN is in a
format that is not supported.
Ask the originator to re-send with a supported
file attachment format:
* In a TIFF-F format.
* Image data conforming to recording paper
size.
720
Cannot connect to the POP
Server. (Incorrect POP Server IP
Address) POP Server is down.
Check the POP Server IP Address.
Contact the Network Administrator.
Operating
Instructions (For
Setting Up)
721
Cannot connect to the POP
Server. (User Name or
Password error)
Check the POP User Name and Password or
the APOP settings.
Contact the Network Administrator.
Operating
Instructions (For
Setting Up)
722
Failed to obtain IP address from
the DHCP server.
Check the 10Base-T/100Base-TX cable
connection.
Confirm that the Internet Parameter and the
DHCP server are correctly configured before
turning on or turning off the power.
Contact the Network Administrator.
Operating
Instructions (For
Setting Up)
725
DNS Server connection timed
out. DNS Server is down.
Check the DNS Server IP Address.
Contact the Network Administrator.
Operating
Instructions (For
Setting Up)
726
Received an error response
from the DNS Server.
Check the POP Server Name.
Check the SMTP Server Name.
Operating
Instructions (For
Setting Up)
728
Communication error occurred
with the SMTP Direct
transmission.
Check the remote station.
729
Failed to authenticate (SMTP
Authentication) when connecting
with the SMTP server.
Check the SMTP Authentication. User Name
and Password.
Contact the Network Administrator.
Operating
Instructions (For
Function
Parameters)
730
Cannot retrieve the Journal nor
program the Internet Parameters
and the Auto Dialer remotely via
email from a PC.
Check that the Fax Parameter “158 PC
Remote Update” is set to "Valid".
Operating
Instructions (For
Function
Parameters)
731
The dialer buffer for manual
dialing was full (70 stations)
when the Relay Transmission
Request was received.
Request the originator to re-send the Relay
Transmission Request after the reserved
communication is finished.
800/814/816/
825
Unit was requested to relay a
document or Confidential
Communication but has no
capability.
Check with the other party.
Chapter 9
Info. code
Solving Problems
205
Info. code
Chapter 9
Solving Problems
206
Problem
Action
Refer to
815
Mailbox is full.
Delete confidential documents.
Deleting a
Confidential
Document (See
page 64)
826
The received sub-address is not
preprogrammed in the address
book.
Check entries in the address book.
Check the entry of the sub-address of the
remote station.
Address Book
(See page 164)
870
Memory overflow occurred while
storing documents into memory
for transmission.
Transmit documents without storing into
memory.
Add SD Memory Card in the machine.
Direct
Transmission
(See page 38)
Operating
Instructions (For
Basic Operations)
Power Failure
The fax display remains off for the duration of a power failure, and you cannot send or receive
documents.
Problem
When a power failure
occurs
When power recovers
Result
You are talking to a remote party.
You can continue talking. (external telephone
connection)
You are sending a fax.
The fax transmission is aborted. Resend when
power recovers.
You are receiving a fax.
The fax reception is aborted. Ask the remote party
to resend when power recovers.
Make phone calls.
Possible with the external telephone connection.
Receive phone calls.
Possible with the external telephone connection
Send a fax.
You cannot send a fax.
Receive a fax.
You cannot receive a fax.
Memory content.
Transmission and transmission data stored in
memory is preserved intact.
Data preprogrammed or preset on
your machine.
Data preprogrammed or preset in the address
book and on program dialing, Function
Parameters are preserved through the power
failure.
Solving Problems
While a power failure
persists
Condition
Chapter 9
„ Power Failure
If a power failure occurs while scanning a document, the scan is canceled. Rescan the document when power
recovers. If a power failure occurs while sending a document from memory, the fax or document will be resent
immediately upon recovery.
207
Checking the Telephone Line
Chapter 9
If you do not hear a dial tone when the "Monitor" is selected after pressing Fax key, or the incoming
call does not ring on your machine (No automatic receive), please check telephone line by procedure
in below.
1
Solving Problems
2
3
208
Unplug the Telephone Line Cable from
the telephone jack that was supplied
by the telephone company.
Plug a different regular telephone into
the same telephone jack.
Check for dial tone through the
handset. If there is still no dial tone,
report it to your local telephone
company.
or
Call from another telephone to this
number. If the telephone does not ring,
report it to your local telephone
company.
Memo
Chapter 9
Solving Problems
209
Chapter 10
Replacing the Verification Stamp
Appendix
Chapter 10
To replace the verification stamp, follow the steps below:
z DZHT000027 (for USA and Canada)
z DZHT000004 (for other countries)
1
Open the ADF Cover.
4
Open the Exit Guide while holding the
green-labeled tab.
Appendix
2
P9250577
Open the Inner Cover with holding the
green-labeled tab.
5
6
3
210
Lift up the ADF Tray.
Remove by pulling the Stamp
Assembly upward.
Remove the Stamp. Replace the
stamp with a new one or refill the
stamp with a few drops of the specified
ink onto the back of the stamp.
7
Reinstall the Stamp Assembly.
Chapter 10
Appendix
211
Glossary
Chapter 10
Appendix
212
Term
Meaning
10Base-T/
100BaseTX
An Ethernet standard for Local Area Network (LAN).
The 10/100 refers to its 10/100 Mbps bandwidth, the base to single baseband, and the T to the Twisted pair.
The cable uses two pairs of unshielded twisted wires.
Address
Book
The Address Book is a convenient directory that stores contact Phone Numbers and Email Addresses for
easy retrieval at a future time.
Address
Book
Dialing
A dialer that enables you to dial an entire Telephone Number/Email Address by pressing one key.
ADF
(Automatic
Document
Feeder)
The mechanism that feeds a stack of document, to the scanner one page at a time.
Automatic
print
reduction
Automatically reduces a received document so that it can be printed onto a standard size piece of plain
paper. For example, your machine will reduce an incoming legal size page to 75% of its original size so it
can fit on a letter size paper.
Automatic
Reception
The mode that allows you to receive fax documents without user intervention.
BPS (Bits
Per
Second)
The amount of data that is transmitted over the phone line. Your machine can start at each Max. Modem
speed and automatically steps down to suitable speed depending on the phone line condition and the
receiving machines capabilities.
CD-ROM
CD-ROM media is read-only media that holds about 650 MB of data. It's generally accepted as the easiest
way to distribute software. CD-ROM drives can also read audio CDs even though they are in a different
format than standard CD-ROM media.
Client
Clients are computers that run software programs used to contact and obtain data from Server software
program on another computer, often across a great distance.
Coding
method
The data compression method is used by machine. Your machine utilizes Modified Huffman (MH), Modified
Read (MR), Modified Modified Read (MMR) and Joint Bi-level Experts Group (JBIG) coding methods.
DDS
(Document
Distribution
System)
The Document Distribution System automatically distributes received data (Scanner data, data received via
FAX, and data received via Internet Fax) to specified recipients via a predefined delivery mechanism. The
system administrator uses the system to specify the delivery mechanisms and the recipients.
Density
Signifies the scanning sensitivity in terms of lightness and darkness of your original pages. The degree of
color or darkness of an image or photograph.
Dept. Code
(Department
Code)
This operation, require the user to input a preset number of digits (Department Code) before being given
access to a function of the machine, such as transmission for example. The Department Name of selected
Department Code is printed on the Header of each page sent, Cover Sheet, Comm. Journal and Individual
Transmission Journal.
DHCP
Dynamic Host Configuration Protocol - a standard method for assigning IP addresses automatically to the
devices on a TCP/IP network. As a new device connects, the DHCP server assigns an IP address from a
list of available addresses. The device retains this IP address for the duration of the session - once the
device disconnects the IP address becomes available for use again.
Direct
Dialing
The method of dialing where you enter the entire telephone number or Email Address with the keypad.
Term
Meaning
Disk Drive
A peripheral storage device that holds, spins, reads and writes magnetic or optical disks. It may be a
receptacle for disk cartridges, disk packs or floppy disks, or it may contain non-removable disk platters like
most hard disks.
Domain
Name
A unique name that identifies an Internet site.
Domain Names always have 2 or more parts, separated by dots.
The part on the left is the most specific, and the part on the right is the most general.
dpi
Abbreviation of dots per inch, which indicates the resolution of images. The more dots per inch, the higher
the resolution. A common resolution for laser printers is 600 dots per inch. This means 600 dots across and
600 dots down, so there are 360,000 dots per square inch.
Drum
Along with the laser, this is one of the basic components of a laser printer. A light-sensitive drum on which
the image is generated by the laser beam as the pattern of an electric charge. The toner particles adhere to
this pattern after the drum has brushed against the developing roller. (a.k.a. OPC Drum)
DTMF
(Dual Tone
Multi
Frequency)
Dialing method that sends a different set of frequencies for each digit of the telephone keypad. Commonly
refers to touch tone dialing.
ECM (Error
Correction
Mode)
The ability to correct transmission errors as detected during the transmitting.
Email
Address
The address for sending and receiving data by Email. It consists of User name, Sub-domain name and
Domain name.
Ethernet
A very common method of networking computers and equipment in a LAN.
A local-area network (LAN) architecture was developed by Xerox Corporation in cooperation with DEC and
Intel in 1976.
Fax Board
In a multi-functional device, this is a Fax capability built onto a printed circuit board which can send and
receive facsimiles. The multi-functional device is normally able to scan in a document and transmit it over a
phone line to another fax machine. Also, it can receive faxes from other machines and print them out.
Fax
Forward
The ability to forward all incoming faxes to the registered stations.
Fax
Parameter
List
The list that contains the home fax parameters settings that you have programmed into your machine.
File
A task that has been stored into the memory of your unit. Examples are deferred transactions.
Fixed
Reduction
The method that allows you to determine one reduction rate, such as 75%, for all incoming documents.
FTP
Short for File Transfer Protocol, the protocol for exchanging files over the Internet.
FTP works in the same way as HTTP for transferring Web pages from a server to a user's browser and
SMTP for transferring electronic mail across the Internet in that, like these technologies, FTP uses the
Internet's TCP/IP protocols to enable data transfer.
FTP is most commonly used to download a file from a server using the Internet or to upload a file to a
server (e.g., uploading a Web page file to a server).
Function
Keys
The key that will be utilized to begin an operation or configuration of a feature.
G3 (Group
3)
Refers to the standards and transmission capabilities of the current generation of facsimile machines.
Appendix
Allows Internet Fax machines to communicate directly with each other within the Firewall (Intranet) without
going through the Mail Server, thus alleviating the burden on the Mail Server.
Chapter 10
Direct
SMTP
213
Term
Chapter 10
Appendix
214
Meaning
Group
Dialing
The ability to program many telephone numbers into a single station so that many locations can be dialed in
sequence utilizing a single keystroke.
Halftone
A scanning technique to distinguish levels of gray from black and white.
Handshaking
The exchange of a group of control signals that communicate between the transmitter and receiver. These
signals determine the condition at which communication can occur.
Hard Disk
This is commonly the slang term for a hard drive is closed and the disks are hard (usually metal). The
closed system gives the possibility of a device that physically stores data in your multi-functional machine/
computer. It's much like a floppy disk, but the system is more precise, so the drive is faster and can hold
more data.
HDD (Hard
Disk Drive)
The physical component of a PC which performs the basic operations on the hard disk-including rotating
the disk & reading/writing data to the disk.
Homepage
The page that your Browser displays when it starts up or main web page for a business, organization, etc.
Host
Any computer on a network that is repository for services available to other computers on the network.
A Host must have a unique Host name within a domain.
The host is the first (left most) section of the Fully Qualified Domain Name (FQDN).
The reminder of the FQDN is the domain and often tells you something about where your machine is
located ( i.e., at Panasonic)
Ex:
Your machine's Email Address is: [email protected]
In the example above "fax01" is the host and "panasonic.com" is the domain.
Image
Memory
Size
This signifies the amount of memory available in your unit capable of storing pages of documents. All page
units of measure are based on the ITU-T Image No.1.
Install
To add hardware or load a software application onto your multi-functional machine/computer.
Internet
The Internet is a vast collection of inter-connected networks that all use the TCP/IP protocols, on which you
can send an Email, chat to people electronically or search for information on almost any subject you care to
think of. Quite simply it is a “network of computer networks”.
Internet
FAX
The Internet fax uses the Internet to send faxes. The transmission and reception take place via store-andforward mode on the Internet using Internet Email.
In store-and-forward mode the facsimile protocol “stops” at the gateway to the Internet and is reestablished
at the gateway leaving the Internet.
Intranet
A private network inside a company or organization that uses the same kinds of software that you would
find on the public internet, but that is only for internal use.
IP Address
A unique number used to identify equipment or host computers on the Internet.
ISP
(Internet
Service
Provider)
An institution that provides access to the Internet in some form, usually for money.
ITU-T
(C.C.I.T.T.)
International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T
ITU-T
Image No.1
An Industry standard document that allows comparisons of the transmission speeds and capabilities of
machines.
JPEG
Short for Joint Photographic Experts Group, and pronounced jay-peg. JPEG is a lossy compression
technique for color images. Although it can reduce files sizes to about 5% of their normal size, some detail
is lost in the compression. JPEG is a graphical format that is widely used in WWW pages.
Key Name
An alternate to the station name that can be programmed for each Address Book dialing key.
Term
Meaning
LAN (Local
Area
Network)
A Local Area Network is a computer network system and printer limited to an immediate area, such as an
Office, Factory, and University used to integrate and exchange data.
LCD
Liquid Crystal Display. The display area of your machine.
MAC
Address
A hardware address that uniquely identifies each node of a network. In IEEE 802 networks, the Data Link
Control (DLC) layer of the OSI Reference Model is divided into two sublayers: the Logical Link Control
(LLC) layer and the Media Access Control (MAC) layer. The MAC layer interfaces directly with the network
medium. Consequently, each different type of network medium requires a different MAC layer.
Mail
Gateway IP
Address
The Address of the Mail Server.
The Internet Fax communicates with your existing Mail Server for all communication traffic.
Mailing List
A system that allows people to send an Email to one address, whereupon their message is conveyed to
multiple subscribers on the Mailing List.
Manual
Reception
A mode that requires operator intervention to receive an incoming document.
MAPI
(Messaging
Application
Program
Interface)
Acronym for Message Application Programming Interface.
A standard Windows interface for messaging that enables different mail programs and other mail-aware
applications like word processors and spreadsheets to exchange messages and attachments with each
other.
MDN
(Message
Delivery
Notice)
This Message Delivery Notice (MDN) is the requested by the sender for a delivery processing confirmation
indicating that the message (Email) was read.
Memory
The term memory identifies data storage that comes in the form of chips, which holds information that your
machine needs to use. The word storage is used for memory that exists on disks.
Memory
Transmission
The documents are scanned into memory before actual connection to the phone line for transmission.
MIME
(Multipurpo
se Internet
Mail
Extension)
A standard used for attaching non-text (image) files to Internet Email messages.
Modem
A device that converts signals from your fax machine into signals that can be transmitted over telephone
lines.
Module
A self-contained hardware or software component that interacts with a larger system.
Hardware modules are often made to plug into a main system. Program modules are designed to handle a
specific task within a larger program.
Network
Any time you connect 2 or more computers together so that they can share resources, you have a
computer network. Connect 2 or more networks together and you have an internet.
Overlap
Print
Documents too long to be reduced are automatically printed on two pages with 10 mm overlap.
Panasonic
SuperSmoothing
An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the
improvement of copy quality.
Appendix
A group of numeric keys located on your Control Panel.
Chapter 10
Keypad
215
Term
Chapter 10
Appendix
216
Meaning
PC
The Personal Computer - Quite Simply a computer designed to be used by one person at a time.
PC Card
A credit card sized removable module for portable computers. PC Cards are used to attach modems,
network adapters, sound cards, radio transceivers, solid state disks and hard disks to a portable computer.
PCL
(Printer
Control
Language)
The page description language, which has become a de facto standard used in many printers and
typesetters. PCL Level 6 streamlines the graphics and font commands, reducing the amount of information
that has to be sent to the printer.
PDF
Adobe® Portable Document Format (PDF) is a universal file format that preserves all the fonts, formatting,
graphics, and color of any source document, regardless of the application and platform used to create it.
Polling
The ability to retrieve a document from another machine.
Polling
Password
A 4-digit programmed code that enables the security of a document being polled.
POP (Post
Office
Protocol)
POP refers to the way Email software such as Eudora or your machine gets Email from a mail server.
You must always have a POP account that you tell your Email software to use to retrieve your mail.
Print
Reduction
Mode
The methods used to determine how an incoming document will be reduced to print onto the paper loaded
in your machine.
Protocol
A standard process, a set of rules & conditions that perform a particular function. A word which is very
common in PC & Internet Terminology.
Ex: FTP (File Transmission Protocol), IP Address (Internet Protocol Address), TCP/IP (Transmission
Control Protocol Internet Protocol), POP (Post Office Protocol)
PSTN
(Public
Switched
Telephone
Network)
Public Switched Telephone Network. Network of interconnected switching equipment and transmission
facilities.
Receiver
Password
A 4-digit password that is checked before a document is received.
Relay
Address
A 3-digit code that identifies your machine is programmed in a relay network.
Relay
Network
A group of machines that communicate via a relay station.
Resolution
This relates to the quality of a viewed image either on the PC Screen or printed output. For printed images
the resolutions is measured in dots per inch or DPI. The higher the DPI the better the resolution and better
image quality.
Router
(Gateway)
A special purpose computer ( or software package) that handles the connection between 2 or more
networks.
Gateways act like traffic cops, they spend their time looking at the destination addresses of the packets
passing through them and deciding which route to send them on.
SD Card
(Secure
Digital
Memory
Card)
A flash memory card that provides secure storage for your machine, which is also popular with handheld
devices such as digital cameras, cell-phones, and PDAs.
Selective
Reception
A function that can be set so that your unit will receive from only those machines programmed into your
dialer.
Term
Meaning
Sleep Mode
The lowest power state that the machine enters after the specified time without actually turning off.
SMTP
(Simple
Mail
Transfer
Protocol)
An accepted standard used extensively on the Internet for transferring Email messages between
computers. The standard defines exactly how the message will be sent, any controls, format of the
message etc.
Software
Software is basically a series of instructions that causes the PC to do something.
The Operating System such as DOS is known as Systems Software. Application Programs such as a Word
Processor or Spreadsheet perform the main tasks for which we use the PC.
Station
Name
Alphanumeric ID which can be programmed for each phone number or Email Address location in the
Address Book.
Stored
Document
Documents that have been scanned and now are saved in your machine's memory.
SubAddress
ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.
SubAddressing
Password
ITU-T recommendation for additional security that corresponds to the Sub-Address.
Subnet
Mask
A mask bit used to manage sub-segments of the network which is defined with network IDs.
Substitute
Memory
Reception
Your machine's ability to save an incoming document into its memory, when it runs out of recording paper or
toner.
TCP/IP
TCP/IP stands for Transmission Control Protocol/Internet Protocol. It is quite simply a standard set of
protocols that govern the basic workings of the Internet that was implemented in 1982.
The TCP part is all about ensuring that data is transmitted correctly between 2 computers. If any errors
occur these are detected & the data is retransmitted. The data transmitted is split up into small portions
called Data packets. The IP part of TCP/IP is how these data packets are moved from one point to another.
Each computer on the internet has a unique IP address & the data packets are moved from the source to
the destination through many different computers & this is controlled via TCP/IP. This protocol is used on
the Internet & also by computers which are part of a LAN.
Thumbnails
A miniature display of a page or an image. Thumbnails enable you to see the layout of many pages/images
on the screen at once. Generally, thumbnails are too small to show the actual text/image.
TIFF
Tagged Image File Format. One of the many different types of File Format used on PC's. An image file
format for attachments of graphic data for smooth transmission between different units.
The coding method of this format supports the same coding as Modified Huffman (MH) and multiple-page
image data.
TIFF Image
Viewer
An application software to view the contents of TIFF-F File.
Some TIFF Image Viewers may not display the data properly.
Time Zone
By setting the Time Zone of your area on the device's Control Panel, the received Email will display in the
correct Date & Time order, regardless of the time difference of the sender's area.
To confirm your Time Zone, check the "Date/Time Properties" of your Computer. For more details, consult
with your system administrator.
Appendix
A computer, or a software package, that provides a specific kind of service to client software running on
other computers.
A single server machine could have several different server software packages running on it, thus providing
many different servers to clients on the network.
Chapter 10
Server
217
Term
Chapter 10
Appendix
218
Meaning
Toner
A special type of ink used by copy machines and laser printers. Toner consists of a dry, powdery substance
that is electrically charged so that it adheres to an invisible image that has been charged onto a drum, plate,
or piece of paper with the opposite polarity.
Transmission
Reservation
The ability to reserve a transmission while your unit is performing another function.
Verification
Stamp
A user selectable transmission verification stamp which can be placed on scanned documents that are
successfully transmitted or stored in memory.
View mode
- File List
Allows you to view the brief contents of the File List through the LCD display without having to print the
Memory File List.
View mode
- Journal
Allows you to view the brief contents of the journal through the LCD display without having to print the
journal.
Memo
Chapter 10
Appendix
219
The following trademarks and registered trademarks are used throughout this manual:
Microsoft, Windows, Windows NT, Windows Server, Outlook & Windows logo are either registered trademarks or
trademarks of Microsoft Corporation in the USA and other countries.
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems
Incorporated.
All other trademarks identified herein are the property of their respective owners.
PEERLESSPageTM is a trademark of the PEERLESS Systems Corporation; and,
PEERLESSPrintTM and Memory Reduction Technology® are registered trademarks PEERLESS Systems
Corporation; and, COPYRIGHT © 2002 PEERLESS Systems Corporation
Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Agfa Monotype
Agfa® and the Agfa rhombus are registered trademarks of Agfa-Gevaert N.V. registered in the U.S. Patent and
Trademark Office and may be registered in other jurisdictions. Monotype® is a registered trademark of AMT
registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorTune® is a
registered trademark of Agfa-Gevaert N.V. registered in the U.S. Patent and Trademark Office and may be
registered in other jurisdictions. Profile Tool KitTM, Profile StudioTM and Profile OptimizerTM are trademarks of
AMT and may be registered in certain jurisdictions.
Novell and NetWare are registered trademarks of Novell, Inc. in the United tates and other countries.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
Unauthorized copying and distribution is a violation of law.
The contents of these Operating Instructions are subject to change without notice.
USA Only
„ WARRANTY
PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS PANASONIC
MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO
LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL,
INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN
CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE YOUR DEALER
FOR DETAILS OF DEALER’S WARRANTY.
For Service, Call:
Panasonic Digital Document Company,
Unit of Panasonic Corporation of North America
Two Panasonic Way
Secaucus, New Jersey 07094
http://panasonic.co.jp/pcc/en
Panasonic Canada Inc.
5770 Ambler Drive, Mississauga,
Ontario L4W 2T3
http://www. panasonic.ca
LO0305-5085
PJQMC0269ZF
August 2005
Published in Japan
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