Panasonic Fax Machine KX-F580 User manual

Panasonic Fax Machine KX-F580 User manual
Personal Facsimile
Model No.
Please read these Operating Instructions
before using the unit and save for future
reference.
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
This product is designed for use in the United
States of America, and may not operate in other
countries.(See page 60 for more details.)
Este producto ha sido disñado para su uso en los
Estados Unidos de América, y puede no funcionar
correctamente en otros países. (Consulte la página
60 para tener más detalles.)
KX-F580
Contents
Installation and Connection . . . . p. 6
Initial Preparation. . . . . . . . . . . . p. 11
Basic Operations . . . . . . . . . . . . p. 17
Advanced Operations. . . . . . . . .p. 26
Troubleshooting and
Routine Care. . . . . . . . . . . . . . . .p. 49
General Information. . . . . . . . . . p. 56
Thank you for purchasing the Panasonic Facsimile.
Things you should keep records of
Attach your sales receipt here
For your future reference
Date of purchase
Serial No.
(found on the bottom of the unit)
Dealer's name and address
Dealer's telephone number
Caution:
The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top
or bottom margin of the first message page when transmitting messages via telephone facsimile;
—Date and time of transmission,
—Identification of the business, entity or person(s) sending the facsimile, and
—Telephone number of the business, entity or person(s).
To program this information into your facsimile machine, complete all the instructions on pages 11 through 13.
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of KME and its licensee.
© Kyushu Matsushita Electric Co., Ltd. 1996
Included accessories (To order, call toll free 1-800-332-5368.)
Power cord . . . . . . . 1 pc. Telephone line
(p. 10) cord. . . . . . . . . . . . . . . 1 pc.
(p. 10)
Handset . . . . . . . . . . 1 pc. Handset cord . . . . . . 1 pc.
(p. 8)
(p. 8)
PQJA59V
PFJXE0108Z
Handset cradle . . . . 1 pc. Paper stacker. . . . . . 1 pc.
(p. 9)
(p. 8)
Recording paper. . . 1 pc.
(p. 9)
PQJA200Z
PFYAF780M
PQUS10136Z
If any items are missing, check with place of purchase.
The part numbers listed above are subject to change without notice.
Save the original carton and packaging.
2
PQJA212N
—See page 59 for replacement
of the recording paper.
Important safety instructions
When using this product, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, and injury to persons, including the
following:
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on
this product.
3. Unplug this product from wall outlets before
cleaning. Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning.
4. Do not use this product near water, for
example, near a bath tub, wash bowl, kitchen
sink, or laundry tub, in a wet basement, or near
a swimming pool.
5. Do not place this product on an unstable cart,
stand or table. The product may fall, causing
serious damage to the product or personal injury.
6. Slots and openings in the cabinet and the back
or bottom are provided for ventilation, to protect it
from overheating. These openings must not be
blocked or covered. The openings should never
be blocked by placing the product on the bed,
sofa rug, or other similar surface. This product
should never be placed near or over a radiator or
heat register. This product should not be placed
in a built-in installation unless proper ventilation
is provided.
7. This product should be operated only from the
type of power source indicated on the marking
label. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. This product is equipped with a three wire
grounding type plug, a plug having a third
(grounding) pin. This plug will only fit into a
grounding type power outlet. This is a safety
feature. If you are unable to insert the plug into
the outlet, contact your electrician to replace your
obsolete outlet. Do not defeat the safety purpose
of the grounding type plug.
9. Do not allow anything to rest on the power
cord. Do not locate this product where the cord
could be damaged by people walking on it.
10. Do not overload wall outlets and extension cords
as this can result in the risk of fire or electric
shock.
11. Never push objects of any kind into this product
through cabinet slots as they may touch
dangerous voltage points or short out parts that
could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
12. To reduce the risk of electric shock, do not
disassemble this product, but take it to an
authorized servicenter when some service or
repair work is required. Opening or removing
covers may expose you to dangerous voltages or
other risks. Incorrect reassembly can cause
electric shock when the appliance is
subsequently used.
13. Unplug this product from the wall outlet and refer
servicing to an authorized servicenter under the
following conditions:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain
or water.
D. If the product does not work normally by
following the operating instructions.
Adjust only those controls, that are covered by
the operating instructions because improper
adjustment of other controls may result in
damage and will often require extensive work
by an authorized technician to restore the
product to normal operation.
E. If the product has been dropped or the
cabinet has been damaged.
F. If the product exhibits a distinct change in
performance.
14. Avoid using a telephone (other than a cordless
type) during an electrical storm. There may be a
remote risk of electric shock from lightning.
15. Do not use the telephone to report a gas leak in
the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
1. Never install telephone wiring during a lightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING:
To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
OTHER INFORMATION
Keep the unit away from electrical noisegenerating devices,such as fluorescent lamps and
motors.
The unit should be kept free from dust, moisture,
high temperature, and vibration.
The unit should not be exposed to direct sunlight.
Do not place heavy objects on top of this unit.
Do not damage the power cord.
Do not touch the plug with wet hands.
Do not use benzine, thinner, or any abrasive
powder, to clean the cabinet. Wipe it with a soft
cloth.
3
Table of Contents
Installation and Connection
Location of controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Installing your unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Initial Preparation
Setting the date, time, logo and facsimile telephone number . . . . . . . . . . . . . . 11
Selecting the receive mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Basic Operations
Making voice calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering voice calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transmitting documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Receiving documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
17
17
18
20
25
Advanced Operations
Automatic dialing
Storing phone numbers for automatic dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Making voice calls using automatic dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transmitting documents using automatic dialing . . . . . . . . . . . . . . . . . . . . . . . . . . .
Electronic telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
26
27
27
28
Telephone
Voice contact (talking to the caller during or after fax reception or transmission) . . . . . . 29
TONE, FLASH and REDIAL/PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Facsimile
Polling (retrieving fax documents) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Delayed transmission (sending a fax at a later time) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending documents overseas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Remote fax receiving (using an extension to receive a fax message) . . . . . . . . . . . . .
Junk mail prohibitor (preventing the reception of unwanted fax documents) . . . . . . .
Receiving with distinctive ring service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Signaling your pager that you have received a fax document . . . . . . . . . . . . . .
4
31
32
33
34
35
36
37
Installation and
Connection
Special setting
38
42
42
43
43
44
Initial Preparation
Using an external telephone answering machine . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the logo print position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the display contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the handset switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Resetting the advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Others
Summary of user programmable features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Printing reports and lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Basic Operations
Troubleshooting and Routine Care
49
50
52
53
54
54
55
Advanced
Operations
Error messages on the display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing a recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing a document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the feeder pressure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Removing the handset cradle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cleaning the inside of the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
General Information
56
57
58
59
59
60
61
63
Troubleshooting
and Routine Care
FCC information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Service center directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Information for users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessory order information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speed dialer list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
General
Information
5
Location of controls
Front view
Document entrance
Paper stacker (p. 9)
Speaker
Document feeder tray
(p. 18)
Document guide(s)
(p. 18)
Microphone (p. 17)
Front lid open button (p. 8, 53)
Document exit
6
Installation and
Connection
Control panel
HELP (p. 10)
RESOLUTION (p. 18)
Direct call stations
Display panel
Dial keypad
ABC
DEF
1
2
3
GHI
JKL
MNO
4
5
6
PRS
TUV
WXY
8
9
7
LOWER (p. 26, 27)
HELP
DIRECTORY
MENU
RESOLUTION
2
7
4
9
5
10
3
8
LOWER
AUTO RECEIVE
OPER
FAX
0
TONE
FLASH
1
6
REDIAL/PAUSE
STOP
MUTE
SP-PHONE
START/COPY/ SET
RINGER
VOLUME HANDSET
SP-PHONE
MIC
MENU
FLASH (p. 30)
MUTE (p. 17)
REDIAL/PAUSE
(p. 30)
TONE (p. 30)
DIRECTORY
(p. 27, 28)
SP-PHONE
(p. 17, 29)
STOP
VOLUME (p. 16)
START/COPY/SET
AUTO RECEIVE (p. 14)
7
Installing your unit
Installing the handset cradle
If you want to use this unit with a handset, install the handset and handset cradle.
To save space or to use the unit mainly for faxes, you may remove the handset cradle.
Even if the handset and handset cradle are not installed, you can make or answer calls using the
SP-PHONE button. When you do not use the handset and handset cradle, see pages 43 and 54.
1
Connect the handset cord.
Handset cord
Handset
2
A Open the front lid by pressing the front lid open
button.
Tab
B Open the back lid by lifting up the tabs located
on both sides.
B
Front lid open
button
A
3
Insert the handset cradle by matching the triangles.
4
Press down on the
marked on the handset
cradle until it clicks into place.
Make sure the two hooks lock the handset
cradle firmly.
Triangles
Hooks
Triangles
5
Place the handset on the handset cradle and close
the lids securely.
If the following message is displayed when the
unit is turned on, the handset cradle is not
installed correctly.
CHECK CRADLE
Check step 4 again.
8
1
A Open the back lid by lifting up the tabs located
on both sides.
Tab
B
B Install a recording paper roll in the unit.
A
Make sure that the shiny side of the paper is
facing down and there is no slack, tape, or glue
residue on the paper roll.
correct
2
incorrect
Insert the leading edge of the recording paper
between the recording paper roller and the silver
plate.
Recording paper roller
Silver plate
3
Close the back lid by gently pressing down on both
ends.
Note:
Only use the included roll of paper or specified recording paper, or else the print quality may be affected
and/or excessive thermal head wear may occur.
The beginning of some recording paper rolls are secured with glue or tape.
Cut approximately 150 mm (6 inches) from the new roll of paper prior to installation.
To order recording paper, see page 59.
Installing the paper stacker
Install the paper stacker.
Paper stacker
9
Installation and
Connection
Installing the recording paper
Connections
Dialing mode switch:
Set to TONE.
If you cannot dial,
set to PULSE.
Power cord
DIALING MODE
TONE
PULSE
Connect to LINE.
Telephone line
cord
surge
(Line
protector )
Single telephone line
(RJ11C)
Power outlet
(120 V, 60 Hz)
surge
(Power
)
protector
Note:
For additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
You can connect an extension phone or a telephone answering machine to the unit on the external
telephone jack (EXT). See page 38.
When you operate this product, the power outlet should be near the product and easily accessible.
Helpful hint:
If assistance is needed, press HELP . The unit will print a quick reference.
HELP
10
Setting the date, time, logo and facsimile
telephone number
Before using your unit, program the correct date and time, your logo and your facsimile telephone
number.
Initial Preparation
This information will be printed on the top of the each page transmitted from your unit.
To change the print position, see page 42.
Setting the date and time
1
2
3
4
5
6
Press MENU .
Dial keypad
SYSTEM SET UP
Press
MENU
, then 0 1 .
SET DATE & TIME
Press START/COPY/SET .
1
2
3
4
5
6
7
8
9
0
Enter the correct month/day/year/hour/minute by
selecting each 2 digits.
Then press
for AM or
for PM.
Example: Aug. 10 1996, 3:00PM
Press 0 8 1 0 9 6 0 3 0 0 ,
then press
for PM.
STOP
START/COPY/SET
Press START/COPY/SET .
Press MENU .
Note:
If you make a mistake while programming, press
STOP then make corrections.
The accuracy of the clock will be approximately ±60
seconds a month.
11
Setting your logo
Usually the logo is a company, division or personal name in an abbreviated form.
1
2
3
4
5
6
Press MENU .
Dial keypad
MENU
SYSTEM SET UP
Press
, then 0 2 .
YOUR LOGO
Press START/COPY/SET .
1
2
3
4
5
6
7
8
9
0
LOGO=
Enter your logo up to 30 characters.
Refer to the instructions on page 13.
START/COPY/SET
Press START/COPY/SET .
Press MENU .
Setting your facsimile telephone number
1
2
3
4
5
6
12
Press MENU .
Dial keypad
SYSTEM SET UP
Press
MENU
, then 0 3 .
YOUR TEL NO.
Press START/COPY/SET .
No.=
Enter your facsimile telephone number up to
20 digits.
The
button inserts a space and the
button
a “+”.
If you make a mistake, press STOP to delete
the wrong number to the left of the cursor.
Press START/COPY/SET .
Press MENU .
1
2
4
5
6
7
8
9
3
0
START/COPY/SET
How to enter characters and symbols
The dial keypad and the direct call stations can be used as character input keys and command keys.
Pressing 0-9 and direct call station 1 will alternately select a character as shown below.
Number of times
Keys
2
3
4
5
6
7
8
9
10
11
12
1
1
[
]
{
}
+
-
/
=
,
.
_
2
A
B
C
a
b
c
2
3
D
E
F
d
e
f
3
4
G
H
I
g
h
i
4
5
J
K
L
j
k
l
5
6
M
N
O
m
n
o
6
7
P
Q
R
S
p
q
r
s
7
8
T
U
V
t
u
v
8
9
W
X
Y
Z
w
x
y
z
9
0
0
(
)
<
>
!
"
#
$
%
&
¥
:
;
?
|
@
^
’
1
6
2
7
5
10
4
9
13
‚
Initial Preparation
1
¤
INSERT key (Used to insert one character or one space.)
DELETE key (Used to delete one character.)
SPACE key (Used to replace one character with a space.)
key (Used to move the cursor to the right.)
key (Used to move the cursor to the left.)
For example, when entering “Mike” as your logo:
1
2
Press 6 .
LOGO=M
Press 4 six times.
LOGO=Mi
3
4
Press 5 five times.
LOGO=Mik
Press 3 five times.
Note:
If you use the same number key continuously to enter the next character, press
LOGO=Mike
to move the cursor.
To correct a mistake while
programming
To see the layout of the direct call
station keys
Use
and
to move the cursor to the incorrect
character, then make the correction.
or
Press STOP to delete the character to the left of
the cursor.
Remove the directory card cover with a pencil or
similar object and turn the directory card over.
13
Selecting the receive mode
The unit combines the functions of facsimile and telephone as well as providing a TAM (Telephone Answering
Machine) interface. This unit has two types of receive modes; AUTO RECEIVE and MANUAL RECEIVE.
—When you are unable to answer, set the AUTO RECEIVE mode.
—When you are available, set the MANUAL RECEIVE mode.
Press AUTO RECEIVE to switch to the desired mode.
AUTO RECEIVE
FAX
AUTO RECEIVE
AUTO RECEIVE
FAX
FAX
¡ AUTO
RECEIVE mode
The FAX indicator light goes on.
FAX mode: (pre-selected setting)
Select this mode when you use the unit solely
as a fax machine (see page 21).
Display:
FAX MODE
You can select the EXT.TAM mode instead of
the FAX mode as an AUTO RECEIVE mode
(page 15).
EXT. TAM mode:
Select this mode when you connect a
telephone answering machine to the external
telephone (EXT.) jack and leave the home or
office (see page 38).
If your external telephone does not have an
answering/recording feature, do not select
this mode. We recommend that you select
the TEL mode.
Display:
EXT.TAM MODE
¡ MANUAL
RECEIVE mode
The FAX indicator light goes off.
TEL mode: (pre-selected setting)
Select this mode when you wish to answer all
calls manually.
Display:
When no one answers an incoming call by 15
rings, the unit will temporarily activate the fax
function to receive documents.
You can select the TEL/FAX mode instead of
the TEL mode as an MANUAL RECEIVE mode
(page 15).
TEL/FAX mode:
Select this mode when you are near the unit
and do not want to hear the unit ring when
faxes are received but wish to answer voice
calls (see page 22).
Display:
Note:
Regardless of the mode you select, you can always place calls and send faxes.
14
TEL MODE
TEL/FAX MODE
Changing the setting of the AUTO RECEIVE mode
You can select either FAX mode (pre-selected setting) or EXT.TAM mode in the AUTO RECEIVE mode.
If you want to change the setting, follow the steps below.
Press MENU .
SYSTEM SET UP
Press
Dial keypad
, then 0 5 .
AUTO RECEIVE
Press START/COPY/SET .
1
2
3
4
5
6
7
8
9
MODE=FAX
Press
MENU
or
Initial Preparation
1
2
3
4
5
6
0
to select the desired setting.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
Changing the setting of the MANUAL RECEIVE mode
You can select either TEL mode (pre-selected setting) or TEL/FAX mode in the MANUAL RECEIVE mode.
If you want to change the setting, follow the steps below.
1
2
3
4
5
6
Press MENU .
Dial keypad
MENU
SYSTEM SET UP
Press
, then 0 8 .
MANUAL RECEIVE
Press START/COPY/SET .
MODE=TEL
Press
or
1
2
4
5
6
7
8
9
3
0
to select the desired setting.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
15
Adjusting volumes
¡ Ringer volume
Press VOLUME ( / ¨) while the unit is idle.
3 levels (high/low/off) are available.
To turn the ringer off:
1. Press VOLUME ( ) repeatedly.
The following message will be shown.
RINGER OFF= OK?
2. Press START/COPY/SET .
While the ringer volume is set to off:
The display will show the following message and the
unit will not ring when receiving a call.
RINGER OFF
¡ Handset volume
Press VOLUME ( / ¨) while using the handset.
3 levels (high/middle/low) are available.
¡ Speaker volume
Press VOLUME ( / ¨) while using the
speakerphone.
8 levels (high to low) are available.
16
VOLUME
START/COPY/SET
Making voice calls
1
2
3
4
Press SP-PHONE or lift the handset.
Dial keypad
Dial a phone number.
If you misdial, hang up and dial again.
When the other party answers, speak into the
microphone or handset.
When finished, press SP-PHONE again or hang
up the handset.
MUTE
VOLUME
Basic Operations
SP-PHONE
Microphone
Answering voice calls
1
2
When the unit rings, lift the handset or press
SP-PHONE .
When finished, hang up the handset or press
SP-PHONE .
MUTE
VOLUME
SP-PHONE
Voice muting
Hints for speakerphone operation
Using this feature, the other party cannot hear you
but you can hear them.
1. Press MUTE during a telephone conversation.
<MUTE>
2. To resume the conversation, press MUTE
again.
Use the speakerphone in a quiet room.
If the other party has difficulty hearing you,
adjust the volume using VOLUME .
If you and the other party speak at the same
time, parts of your conversation will be lost.
To switch to the handset, lift the handset. To
switch back to the speakerphone again, press
SP-PHONE .
17
Transmitting documents
Documents you can send
Maximum size
Effective scanning area
Scanned
area
600 mm
(235/8")
128 mm
(5")
Minimum size
Document weight
Single sheet:
45 to 90 g /m2 (12 to 24 lb.)
Multiple sheets:
60 to 75 g /m2 (16 to 20 lb.)
4 mm
128 mm
(5")
208 mm (83/16")
216 mm
(81/2")
Paper width
216 mm (81/2")
Note:
Remove clips, staples or other similar fastening objects.
Check that ink, paste or correction fluid has dried.
Do not send the following types of documents. Use copies for fax transmission.
—Chemically treated paper such as carbon or carbonless duplicating paper
—Electrostatically charged paper
—Heavily curled, creased or torn paper
—Paper with a coated surface
—Paper with a faint image
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
Loading documents
1
2
Open the document feeder tray.
3
4
Adjust the document guides to the width of the
document.
Insert the documents FACE DOWN until a beep tone
is heard.
The unit can accept up to 15 sheets of paper at a
time.
Document
guides
FACE DOWN
Press RESOLUTION repeatedly to the desired
setting.
STANDARD
FINE
18
Document feeder tray
For printed or typewritten
originals with normal-sized
characters.
For originals with small
printing.
SUPER FINE
For originals with minute
printing.
HALF TONE
For originals containing
photographs, shaded
drawings, etc.
RESOLUTION
Note:
Using the fine, super fine or half tone
setting will increase transmission time.
If the resolution setting is changed during
feeding, it will be effective from the next
sheet.
The super fine resolution only works with
other compatible machines.
Transmitting documents manually
1
2
3
4
5
Insert the documents FACE DOWN until a beep
tone is heard.
Press SP-PHONE or lift the handset.
Dial keypad
FACE DOWN
Dial a phone number.
If you misdial, hang up and dial again.
When a fax tone is heard, press
START/COPY/SET .
Hang up the handset if using it.
START/COPY/SET
SP-PHONE
Transmitting documents with fewer procedures
1
2
Insert the documents FACE DOWN until a beep
tone is heard.
3
Press START/COPY/SET .
The unit will start to dial and transmit the
documents.
Dial a phone number.
If you misdial, press STOP and dial again.
FACE DOWN
Fax Auto Redial
If there is no answer or the line is busy, the unit will
automatically redial the number up to 5 times.
This feature is available when you transmit documents
with fewer procedures, automatic dialing (p. 27),
delayed transmission (p. 32) and receive polling (p. 31).
To cancel redialing, press STOP .
To send 16 or more sheets
at a time.
Insert the first 15 sheets of the document. Add the
extra sheets (up to 15) before the last sheet is fed
into the unit.
STOP
START/COPY/SET
To stop transmission
Press STOP .
To eject the document, press STOP again.
19
Basic Operations
Note:
If the other party answers your call, ask them to start
receiving a fax, then press your START/COPY/SET .
The unit will automatically end the transmission after
the last sheet is transmitted.
Receiving documents
Receiving fax documents manually
1
2
When the unit rings, lift the handset or press
SP-PHONE to answer the call.
3
Hang up the handset if using it.
When:
—document reception is required,
—a slow beep is heard, or
—no sound is heard,
press START/COPY/SET .
SP-PHONE
The recording paper will print out face side down.
STOP
START/COPY/SET
Friendly reception
To stop reception
When you answer the call and hear a slow
beep, the unit will automatically start reception
even if you do not press START/COPY/SET .
Press STOP .
If this feature is not required, set to OFF
(see page 43).
20
Receiving fax documents only (FAX mode)
When you turn on the AUTO RECEIVE mode that is set to FAX, the unit will work as a dedicated facsimile
machine.
The unit will automatically answer all calls and generate fax tones to the callers.
Callers will hear fax tones and will only be able to transmit faxes.
Setting up the unit for fax reception
1
2
Set the AUTO RECEIVE mode to FAX (see page
15).
Turn on the AUTO RECEIVE mode by pressing
AUTO RECEIVE until the FAX indicator light
goes on.
The display shows the following message.
Basic Operations
AUTO RECEIVE
FAX MODE
Setting the FAX mode ring count
This feature determines the number of rings after which the unit answers a call in the FAX mode.
You can choose from 1 to 4 rings.
Helpful hints:
To answer a call before the unit does, increase the number of rings.
If you find receiving faxes from machines with an automatic transmission feature difficult, decrease the
number of rings.
1
2
3
4
5
6
Press MENU .
SYSTEM SET UP
Press
Dial keypad
, then 0 7 .
MENU
FAX RING
Press START/COPY/SET .
RING=1
Press
or
to select the desired number.
1
2
3
4
5
6
7
8
9
0
Press START/COPY/SET .
Press MENU .
START/COPY/SET
Note:
If an extension telephone with a caller ID or call display
feature is connected to the same line, set the number
of rings to more than 2.
21
Receiving both voice and fax calls (TEL/FAX mode)
Use this mode when you wish to receive voice calls with ring but do not want to hear the unit ring when faxes
are received.
When a call is received, the unit will work as follows.
A call is received.
The unit will automatically answer a call without ringing.
(At this point, a telephone fee will be charged to the caller.)
If extension telephones are connected, they will only ring before the call is answered. ƒ1
The unit will now distinguish between a voice and fax call by detecting the calling tone.
Fax call
Voice call
The unit will receive a document.
The unit will start to ring. ƒ2
Silent ring fax recognition system
While ringing, the unit will emit a
different ring back tone to the calling
party.
Answer the call using the
speakerphone or the handset. If you
do not answer the call, the unit will
switch to the fax.
ƒ1 The number of rings can be changed. See page 23.
ƒ2 The number of rings can be changed. See page 24.
Note:
Some fax messages that are transmitted manually may not send a calling tone. These calls must be
manually received.
22
Setting up the unit
1
Set the MANUAL RECEIVE mode to TEL/FAX
(see page 15).
2
Make sure that the AUTO RECEIVE mode is
turned off.
If the FAX indicator light is on, press
AUTO RECEIVE to turn off the AUTO
RECEIVE mode.
AUTO RECEIVE
FAX
This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX
mode.
You can choose from 1 to 4 rings.
1
2
3
4
5
6
Press MENU .
SYSTEM SET UP
Press
Dial keypad
MENU
, then 0 9 .
TEL/FAX RING
Press START/COPY/SET .
RING=1
1
2
3
4
5
6
7
8
9
0
Press
or
to select the desired number.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
Note:
If an extension telephone with a caller ID or call display
feature is connected to the same line, set the number
of rings to more than 2.
23
Basic Operations
Setting the TEL/FAX mode ring count
Setting the silent fax recognition ring count
When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without
ringing. If the unit detects a voice call, it will ring. You can choose from 3 to 6 rings.
1
2
3
4
5
6
24
Press MENU .
SYSTEM SET UP
Press
Dial keypad
MENU
, then 3 0 .
SILENT FAX RING
Press START/COPY/SET .
RING=3
Press
or
to select the desired setting.
1
2
3
4
5
6
7
8
9
0
Press START/COPY/SET .
START/COPY/SET
Press MENU .
Making a copy
Any transmittable document can be copied (see page 18).
1
2
Insert the documents (up to 15 sheets) FACE
DOWN until a beep tone is heard.
Press START/COPY/SET .
FACE DOWN
RESOLUTION
STOP
START/COPY/SET
To stop copying
Press STOP .
25
Basic Operations
Note:
When copying, the unit will automatically select FINE
resolution. To change the resolution, press
RESOLUTION .
You can make or receive a voice call while making a
copy.
Storing phone numbers for automatic dialing
The unit's memory allows you to use both one-touch dialing and speed dialing for rapid access to your most
frequently dialed numbers.
One-touch dialing: The unit is equipped with 5 direct call station keys, each of which is divided into an upper
station and a lower station.
Speed dialing:
The unit is equipped with 50 additional dialing stations. These stations are assigned to
2-digit numbers (00-49).
1
Press MENU until the following message is
displayed.
DELETE
STORE TEL NO.
2
a: Programming for one-touch dialing:
For upper stations (1-5)
Press one of the direct call station keys.
For lower stations (6-10)
Press LOWER , then press one of the direct call
station keys.
Speed dial
stations
Direct call
stations
MENU
SECRET
1
2
3
4
5
6
7
8
9
0
b: Programming for speed dialing:
Press
, then press the desired 2-digit number
(00-49).
3
Enter the phone number up to 30 digits in length.
To enter a hyphen in a phone number, press
LOWER .
4
Press START/COPY/SET .
STOP
LOWER
(HYPHEN)
START/COPY/SET
NAME=
5
6
Enter the station name, up to 10 characters, by
following the instructions on page 13.
7
Press STOP .
Press START/COPY/SET .
To program other stations, repeat steps 2 to 6.
Helpful hint:
To confirm stored phone numbers and
station names, print a telephone number
list (see page 46).
To keep whole or part of the
phone number secret
To erase a stored number and
station name
Press SECRET (direct call station 3) before and
after the number you wish to keep secret.
The phone number will not appear on the display
and on the telephone number list.
Pressing SECRET once counts as two digits.
Press STOP in step 3 to clear the phone number.
Press DELETE (direct call station 5) repeatedly
in step 5 until all of the characters are erased.
Then, press START/COPY/SET .
26
Making voice calls using automatic dialing
1
2
Press SP-PHONE or lift the handset.
Speed dial stations
DIRECTORY
Direct call
stations
a: Using one-touch dialing:
For upper stations (1-5)
Press the desired direct call station key.
For lower stations (6-10)
Press LOWER , then press the desired direct
call station key.
b: Using speed dialing:
Press DIRECTORY , then press
desired 2-digit number (00-49).
and the
LOWER
SP-PHONE
1
2
Direct call
stations
Insert the documents FACE DOWN.
a: Using one-touch dialing:
For upper stations (1-5)
Press the desired direct call station key.
Speed dial
stations
FACE DOWN
For lower stations (6-10)
Press LOWER , then press the desired direct
call station key.
b: Using speed dialing:
Press DIRECTORY , then press
desired 2-digit number (00-49).
and the
DIRECTORY
LOWER
27
Advanced
Operations
Transmitting documents using automatic
dialing
Electronic telephone directory
The station names stored in memory are automatically registered into the electronic telephone directory in
alphabetical order. You can make a fax or voice call by selecting the desired station name on the display.
If you wish to send a fax, insert the documents into the document tray first.
1
2
Press DIRECTORY .
SELECT INDEX
¡Press the dial key in which the first initial of the
station name is assigned (see index table below).
Example: To search a name with the initial “N”:
Press 6 repeatedly until the first
station name with initial “N” is
displayed. Press
until the desired
name is displayed.
Dial keypad
FACE DOWN
OR
¡Press
or
repeatedly until the desired
name is displayed.
3
Press START/COPY/SET .
DIRECTORY
The unit will start dialing.
If a document is fed into the unit, the unit will start
transmission.
Dial
key
28
Index
Dial
key
Index
1
1
7
P, Q, R, S, 7
2
A, B, C, 2
8
T, U, V, 8
3
D, E, F, 3
9
W, X, Y, Z, 9
4
G, H, I, 4
0
0
5
J, K, L, 5
6
M, N, O, 6
Other symbols
#
(Used for speed
dialing)
START/COPY/SET
Voice contact
(talking to the caller during or after fax reception or
transmission)
You can have a conversation with the same call after the fax message is completed. This will save the extra
expense and time of making another call.
This feature works only when the other party's unit is equipped with a voice contact feature.
Initiating voice contact
1
Press SP-PHONE while transmitting or receiving
documents.
VOICE STANDBY
Your unit will call the other party with a distinctive
ring.
2
FACE DOWN
When the other party answers, the unit will emit a
distinctive ring.
Press SP-PHONE or lift the handset to start
talking.
Advanced
Operations
If you initiate voice contact during transmission,
you can talk after all the documents have been
transmitted.
If you initiate voice contact during reception, you
can talk after the current page of the document is
received.
SP-PHONE
Receiving a request for voice contact
If the other party initiates voice contact, your unit will emit a distinctive ring after transmission or reception is
completed.
When the distinctive ring is heard, press SP-PHONE or lift the handset, then start speaking.
Note:
If you do not answer within 10 seconds of hearing the distinctive ring, the line will be automatically
disconnected.
29
TONE, FLASH and REDIAL/PAUSE buttons
TONE button
TONE
The TONE ( ) button is used for rotary pulse dial
services and allows you to temporarily change from pulse
to tone mode during a dialing operation.
When you hang up, the unit will automatically return to
pulse mode.
1
2
3
4
5
6
7
8
9
0
FLASH button
The FLASH button functions as the hookswitch on a
regular phone. If you misdial or dial another phone
number, press the FLASH button firmly.
FLASH
The FLASH button also allows you to use special
features of a host exchange (if connected) or local
telephone company services such as call waiting. For
further details, contact your local telephone company.
Note:
TONE, FLASH and PAUSE can be stored
into a phone number for automatic dialing.
REDIAL/PAUSE
Entering pauses
If the REDIAL/PAUSE button is pressed during dialing, a pause will be inserted.
Example-1: When your unit is connected to a host exchange, insert a pause to get an outside line.
9
PAUSE
Phone number
Line access code
Example-2: If transmission errors occur when making an overseas transmission, add two pauses at the end
of the phone number.
International
access code
Country
code
Phone
number
PAUSE
PAUSE
Redialing the last number dialed
If the REDIAL/PAUSE button is pressed immediately after a dial tone is obtained, the last number dialed will
be redialed.
1. Lift the handset or press SP-PHONE .
2. Press REDIAL/PAUSE .
If the line is busy when using the speakerphone, the unit will automatically redial the number up to
14 times.
30
Polling
(retrieving fax documents)
The polling feature allows you to receive a document from another compatible machine where you pay for the
call as opposed to the document being sent to you, thereby saving the other party call charges.
Receiving polling
To place a call and recover a document from another machine, follow the steps below. Make sure that no
documents have been fed into your unit and that the other party's machine is ready for your call.
1
Press MENU until the following is displayed.
2
3
Press START/COPY/SET .
4
Dial keypad
POLLING
NO.=
Enter the phone number by using one-touch dialing,
speed dialing, full number dialing or the electronic
telephone directory (see page 28).
Press START/COPY/SET .
MENU
START/COPY/SET
Advanced
Operations
Transmit polling
A document stored in your unit can be recovered by another party's machine.
To let other machines retrieve documents loaded on your unit, proceed as follows.
1
2
Insert the documents FACE DOWN.
3
Press START/COPY/SET .
4
Press
Press MENU until the following is displayed.
POLLED
FACE DOWN
MODE=OFF
or
to select “ON”.
MODE=ON
If this feature is not required, select “OFF”.
5
Press START/COPY/SET .
POLLED ON
MENU
Note:
When delayed transmission (page 32) is set to ON,
transmit polling is not available.
START/COPY/SET
31
Delayed transmission
(sending a fax at a later time)
Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take
advantage of low-cost calling hours offered by your telephone company.
The delayed transmission can be reserved to take place up to 24 hours.
1
2
3
Insert the documents FACE DOWN.
4
Press START/COPY/SET .
5
Press
Press MENU .
Dial keypad
SYSTEM SET UP
Press
, then press 2 5 .
DELAYED XMT
MODE=OFF
or
to select “ON”.
MODE=ON
If this feature is not required, select “OFF”.
6
MENU
START/COPY/SET
Press START/COPY/SET .
NO.=
7
Enter the phone number by using one-touch
dialing, speed dialing, full number dialing or the
electronic telephone directory.
8
Press START/COPY/SET .
9
Enter the transmission start time.
Example: 11:00 PM
Press 1 1 0 0 , then press
select PM.
To select AM, press
.
10
11
TIME=12:00AM
to
Press START/COPY/SET .
Press MENU .
When the programmed time has come, the unit
will automatically start transmission.
Note:
You can receive, transmit and copy documents while delayed transmission is set.
When transmit polling (see page 31) is ON, delayed transmission is not available.
32
FACE DOWN
Sending documents overseas
You may experience difficulty in transmitting documents overseas. This feature will make sending documents
easier as the transmission speed is slowed down. Before starting the transmission procedure, follow the steps
below.
1
2
3
4
Press MENU .
SYSTEM SET UP
Press
Dial keypad
MENU
, then 2 3 .
OVERSEAS MODE
Press START/COPY/SET .
MODE=OFF
1
2
3
4
5
6
7
8
9
0
Press
or
to select “ON”.
MODE=ON
If this feature is not required, select “OFF”.
START/COPY/SET
5
6
Press START/COPY/SET .
Press MENU .
Advanced
Operations
Note:
After transmission, this feature will be turned off
automatically.
33
Remote fax receiving
(using an extension to receive a fax message)
If you have an extension phone connected to your facsimile unit or on the same line, it is possible to receive a
fax message. Using the extension phone, dial the remote fax activation code.
This saves you from going to the facsimile unit and pressing START/COPY/SET .
Important:
To activate this feature, use a touch tone telephone as the extension phone and enter the remote fax
activation code FIRMLY.
The remote activation code is set to “
” as a pre-selected setting.
Receiving using an extension
1
2
3
When a call is received, lift the handset of the
extension phone.
When:
—document reception is required,
—a slow beep is heard, or
—no sound is heard,
enter the remote fax activation code FIRMLY.
Hang up the handset.
The facsimile unit is activated for reception.
To the EXT jack
or the same line
Extension phone
Changing the remote fax activation code
This code can be from 2 to 4 digits in length using numbers 0 through 9 and the character
1
2
3
4
5
6
7
8
34
Press MENU .
Dial keypad
.
MENU
SYSTEM SET UP
Press
, then 4 1 .
REMOTE FAX ACT.
Press START/COPY/SET .
1
2
3
4
5
6
7
8
9
0
MODE=ON
Press
or
to select the desired setting.
If this feature is not required, select “OFF” .
START/COPY/SET
Press START/COPY/SET .
CODE=
Enter the new code number.
Press START/COPY/SET .
Press MENU .
Note:
Some special telephone company services
will require you to press a service access
code. If you subscribe to such services,
whole or part of the remote fax activation
code must be different from the service
access code.
If the remote fax activation code is set to
“0000”, the unit does not work properly.
Junk mail prohibitor
(preventing the reception of unwanted fax documents)
This feature prevents reception from facsimile machines whose phone numbers are not stored in automatic
dialing.
Important:
This feature does not work when:
—the unit is set to the TEL mode,
—manual reception is performed, or
—the other party does not program their facsimile telephone number correctly.
The junk mail prohibitor ID must be different from the first 2 digits of the remote TAM activation ID
(page 40). e.g. if the remote TAM activation ID is “321”, do not use “32” as a junk mail prohibitor ID.
Setting the junk mail prohibitor and ID
Press MENU .
SYSTEM SET UP
Press
Dial keypad
, then 2 4 .
MENU
JUNK MAIL PROH.
Press START/COPY/SET .
MODE=OFF
Press
or
to select “ON”.
1
2
4
5
6
7
8
9
3
Advanced
Operations
1
2
3
4
0
MODE=ON
If this feature is not required, select “OFF”.
5
6
Press START/COPY/SET .
7
8
Press START/COPY/SET .
ID=22
START/COPY/SET
To change the junk mail prohibitor ID, enter the
desired 2-digit number.
0, #, and
cannot be used.
Press MENU .
Transmitting documents to your unit with the prohibitor ID
Even if the junk mail prohibitor feature is activated, a designated caller will be able to transmit documents.
Give your junk mail prohibitor ID to your designated callers, and advise them of the following steps.
This operation is available in the AUTO RECEIVE mode (EXT.TAM only) or the MANUAL RECEIVE mode
(TEL/FAX only).
1. Call your unit from a touch tone telephone.
2. Dial the prohibitor ID while the greeting message is playing or a different ring back tone is heard.
3. Listen for a fax tone, and start transmission.
35
Receiving with distinctive ring service
This feature can only be used by those who subscribe to a distinctive ring pattern service from their
telephone company. For more information on the availability of this service, please contact your
telephone company before setting this feature to ON.
The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each having a
different ringing pattern.
When you use one of the phone numbers as a facsimile number, program the ringing pattern assigned for fax
into your unit. When the unit detects a call matching the selected distinctive ringing pattern, the unit will
activate depending on the receive mode setting.
Setting the distinctive ringing pattern
Program the ring pattern assigned for fax. Ringing patterns that can be programmed are;
A:
Standard ring (One long ring)
B:
Double ring (Two short rings)
C:
Triple ring (Short-long-short rings)
D:
Other triple ring (Short-short-long rings)
OFF: Turns off the ring pattern detection feature (pre-selected setting)
1
2
Press MENU .
3
Press START/COPY/SET .
4
5
6
Press
SYSTEM SET UP
Press
Dial keypad
, then 3 1 .
MENU
RING DETECTION
MODE=OFF
1
2
4
5
6
7
8
9
3
0
or
to select the desired mode.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
How the unit will answer in each receive mode
¡ EXT.TAM mode: When a distinctive ringing pattern that matches your selection is detected, the unit will
automatically answer the line and activate the fax function to receive documents.
If other ringing patterns are received, the facsimile unit and the answering machine will
activate depending on the call.
¡ TEL/FAX mode: When a distinctive ringing pattern that matches your selection is detected, the unit will
automatically answer the line and activate the fax function to receive documents.
If other ringing patterns are received, the unit will ring until you pick up.
¡ TEL mode:
In this mode, you have to answer all calls manually.
¡ FAX mode:
In this mode, the unit will answer all calls and activate the fax function.
Note:
The unit automatically answers a distinctive ring call after the second ring. To change the number of rings,
change the FAX mode ring count (page 21) after setting the ringing pattern.
36
Signaling your pager that you have received a
fax document
This feature allows your unit to call your pager when your unit receives a fax message.
1
2
3
4
Press MENU .
SYSTEM SET UP
Press
Dial keypad
MENU
, then 7 0 .
FAX PAGER
Press START/COPY/SET .
MODE=OFF
Press
or
1
2
4
5
6
7
8
9
3
0
to select “ON”.
MODE=ON
If this feature is not required, select “OFF”.
5
6
Press START/COPY/SET .
NO.=
REDIAL/PAUSE
START/COPY/SET
Enter your pager phone number.
If necessary, press REDIAL/PAUSE twice.
Contact your pager company regarding the proper
pause time.
Advanced
Operations
If your pager has the ability to display phone
numbers, enter the number that you wish to appear
on the display.
Press
if required by your pager company.
You may enter a total of 46 digits and/or pauses.
7
8
Press START/COPY/SET .
Press MENU .
37
Using an external telephone answering
machine
This unit can be connected to an external telephone answering machine (TAM). When the EXT. TAM mode is
selected, incoming voice messages will be recorded on the telephone answering machine and fax messages
will be received by the facsimile unit.
Setting up the answering machine
Remove the stopper with a
Key, pen or similar object.
Connect to EXT jack.
Telephone answering
machine
1. Connect the telephone answering machine to the EXT jack.
2. Set the number of rings on the telephone answering machine to less than 4.
3. Record a greeting message referring to the example below.
“This is (your name, business and/or telephone number). We are unable to answer the phone right now.
Please leave a message after the long beep. To send a fax, dial my remote fax activation code and start
transmission. Thank you.”
Notice for recording a greeting message:
Do not pause for more than 4 seconds in the message.
Your message can be 8 to 16 seconds long. We recommend you to keep it around 10 seconds in length.
Inform the fax caller of your remote fax activation code beforehand (see page 34).
Setting the EXT.TAM mode
To set the facsimile unit and telephone answering machine to allow callers to leave a voice message and send
a fax message, proceed as follows.
1
2
3
Turn on the answering machine.
Set the AUTO RECEIVE mode to EXT.TAM (see
page 15).
Turn on the AUTO RECEIVE mode by pressing
AUTO RECEIVE until the FAX indicator light goes
on.
The display shows the following message.
EXT.TAM MODE
38
AUTO RECEIVE
How to receive incoming calls in the EXT.TAM mode
When a call is received, the facsimile unit and external telephone answering machine will work as follws.
A call is received.
The external telephone answering machine will answer the call.
Automatic
fax sending
The facsimile unit will
activate the fax
function to receive a
document.
Manual fax
sending
The caller should
press your remote
fax activation code .
The facsimile unit will
activate the fax
function.
Voice call
The external telephone
answering machine
will record the caller’s
message.
Advanced
Operations
If the caller wishes to
send documents on
the same call, they
may press your remote
fax activation code.
The caller should
press their start button
to send a document.
39
Setting the remote TAM activation ID
If your answering machine is equipped with a remote operation feature, set the same access code on the
facsimile unit as programmed on the answering machine. This feature prevents the facsimile unit from
activating the fax function when you operate the answering machine from a remote location. This code can
be from 1 to 5 digits in length.
Important:
This code should be different from the remote fax activation code (see page 34) and the junk mail prohibitor
ID (see page 35).
1
2
3
4
Press MENU .
SYSTEM SET UP
Press
MENU
, then 1 2 .
REMOTE TAM ACT.
Press START/COPY/SET .
MODE=OFF
Press
Dial keypad
or
1
2
3
4
5
6
7
8
9
0
to “ON”.
MODE=ON
5
START/COPY/SET
Press START/COPY/SET .
ID=11
The display will show the pre-selected ID.
6
Enter the new ID number using the dial keypad.
7
8
Press START/COPY/SET .
40
Press MENU .
Setting the silent detection
This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than
4 seconds is detected in the EXT. TAM mode.
Helpful hints:
If you wish to receive documents from stations that do not send a calling tone after dialing, activate this
feature.
If you use a single cassette tape to give a greeting message and to record incoming messages, deactivate
this feature.
1
2
3
4
SYSTEM SET UP
Press
MENU
, then 4 0 .
SILENT DETECT.
Press START/COPY/SET .
MODE=ON
Press
Dial keypad
or
1
2
3
4
5
6
7
8
9
0
to select the desired mode.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
Advanced
Operations
5
6
Press MENU .
Notice when using with an answering machine
Every time the facsimile unit receives a document, a silent pause or a fax tone may be recorded on the
answering machine.
Advise callers that they should not pause for over 4 seconds while recording their voice messages.
Otherwise, the unit may switch to the fax mode.
When your answering machine runs out of recording tape, the unit may not be able to receive a document.
Rewind the tape to record messages.
When you set the answering machine to give only a greeting message, fax reception may not be available.
If you answer a call with the answering machine and pause for over 4 seconds, the unit may switch to the
fax mode and you may not be able to talk with the other party. To resume the conversation, press STOP
on the facsimile unit.
When the answering machine does not answer a call after 5 rings, the fax function will be activated.
Set the receive mode of the facsimile unit to the TEL mode under the following conditions:
—when you wish to set the number of rings on the answering machine to more than 5, or
—when you wish to use the auto transfer functions (transfer, pager alert, etc.) on the answering machine.
Note that automatic fax sending can not be received automatically in the TEL mode.
41
Changing the logo print position
The logo, telephone number, date, time and page number will be printed on the transmitted document from
your unit in the following manner.
OUT:
IN:
1
2
3
4
5
6
Outside of the transmitted document’s paper size (pre-selected setting).
Inside of the transmitted document’s paper size.
Dial keypad
Press MENU .
MENU
SYSTEM SET UP
Press
, then 2 1 .
LOGO POSITION
Press START/COPY/SET .
1
2
4
5
6
7
8
9
0
MODE=OUT
Press
or
3
to select the desired setting.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
Changing the display contrast
Use this feature to adjust the brightness of the display.
NORMAL: (Pre-selected setting)
DARKER: Used when the display contrast is too light.
1
2
3
4
5
6
42
Dial keypad
Press MENU .
MENU
SYSTEM SET UP
Press
, then 3 9 .
LCD CONTRAST
Press START/COPY/SET .
MODE=NORMAL
Press
or
2
3
4
5
6
7
8
9
0
to select the desired setting.
Press START/COPY/SET .
Press MENU .
1
START/COPY/SET
Setting the friendly reception
The friendly reception feature allows you to receive fax documents automatically without pressing
START/COPY/SET . See page 20 for further details.
If you set this feature to OFF, you will have to press START/COPY/SET to receive fax documents each time
you answer a call.
1
2
3
4
5
6
Dial keypad
Press MENU .
MENU
SYSTEM SET UP
Press
, then 4 6 .
FRIENDLY RCV
Press START/COPY/SET .
1
2
4
5
6
7
8
9
0
MODE=ON
Press
or
3
to select the desired setting.
START/COPY/SET
Press START/COPY/SET .
Press MENU .
This unit work without the handset and handset cradle. When you do not use the handset and cradle, set this
feature to NO HANDSET.
USE HANDSET: Choose when you use the handset and handset cradle (pre-selected setting).
NO HANDSET: Choose when you do not use the handset and handset cradle.
1
2
3
4
5
6
Dial keypad
Press MENU .
MENU
SYSTEM SET UP
Press
, then 8 9 .
HANDSET SWITCH
Press START/COPY/SET .
USE HANDSET
Press
or
2
4
5
6
7
8
9
3
0
to select the desired setting.
Press START/COPY/SET .
Press MENU .
1
START/COPY/SET
Note:
After setting NO HANDSET, disconnect
and connect the power cord again.
43
Advanced
Operations
Setting the handset switch
Resetting the advanced features
Use this feature to return the advanced features (see page 45) to their pre-selected settings.
1
2
3
4
Dial keypad
Press MENU .
MENU
SYSTEM SET UP
Press
, then 8 0 .
SET DEFAULT
Press START/COPY/SET .
RESET=NO
Press
or
1
2
4
5
6
7
8
9
3
0
to select “YES”.
RESET=YES
STOP
5
Press START/COPY/SET .
START/COPY/SET
RESET OK?
If this feature is not required, press STOP .
6
Press START/COPY/SET again for confirmation.
RESET COMPLETED
7
44
Press MENU .
Summary of user programmable features
Basic features
Code
Feature
Selection
Initial setting
mm/dd/yy hh:mm
Page
#01
SET DATE & TIME
11
#02
YOUR LOGO
12
#03
YOUR TELEPHONE NUMBER
12
#04
PRINT TRANSMISSION REPORT
#05
AUTO RECEIVE MODE
#07
FAX RING COUNT
#08
ERROR, ON, OFF
ERROR
47
FAX, EXT.TAM
FAX
15
1–4 rings
1 ring
21
MANUAL RECEIVE MODE
TEL, TEL/FAX
TEL
15
#09
TEL/FAX DELAYED RING
1–4 rings
1 ring
23
#12
REMOTE TAM ACTIVATION
ON, OFF
OFF/ID=11
40
Selection
Initial setting
Page
Advanced features
Code
Feature
LOGO POSITION
OUT, IN
OUT
42
#22
JOURNAL AUTO PRINT
ON, OFF
ON
47
#23
OVERSEAS MODE
ON, OFF
OFF
33
#24
JUNK MAIL PROHIBITOR
ON, OFF
OFF/ID=22
35
#25
DELAYED TRANSMISSION
ON, OFF
OFF
32
#30
SILENT FAX RECOGNITION RING
3–6 rings
3 rings
24
#31
RING DETECTION
OFF, A, B, C, D
OFF
36
#39
LCD CONTRAST
NORMAL, DARKER
NORMAL
42
#40
SILENT DETECTION
ON, OFF
ON
41
#41
REMOTE FAX ACTIVATION CODE
ON, OFF
ON/ID=
34
#46
FRIENDLY RECEPTION
ON, OFF
ON
43
#70
FAX PAGER
ON, OFF
OFF
37
#80
SET DEFAULT
YES, NO
NO
44
#89
HANDSET SWITCH
USE HANDSET, NO HANDSET
USE HANDSET
43
45
Advanced
Operations
#21
Printing reports and lists
You can print out following reports and lists from your unit.
Basic feature list—provides you with the current settings of the basic features (see page 45).
Advanced feature list—provides you with the current settings of the advanced features (see page 45).
Telephone number list—provides you with phone numbers and their station names which are stored in
automatic dialing. Codes in the phone number show;
P: A pause has been entered.
F: A flash has been entered.
[ ]: A secret phone number has been entered. (The telephone number is not printed.)
Journal report—keeps records of fax transmissions and receptions. This report will be printed automatically
after every 35 fax communications, but can be printed manually. You can change the setting of the journal
auto print feature (see page 47).
Transmission report—provides you with a printed record of the fax transmission result (see pages 47 and
48).
How to print reports and lists
1
Press MENU until the following is displayed.
2
For the basic feature list, press
PRINT LIST
, then 1 .
Dial keypad
MENU
BASIC LIST
, then 2 .
For the advanced list, press
ADVANCED LIST
For the telephone number list, press
, then 3 .
1
2
3
4
5
6
7
8
9
0
TEL NO. LIST
For the journal report, press
, then 4 .
JOURNAL REPORT
3
Press START/COPY/SET to start printing.
4
After printing, press MENU .
46
To interrupt printing, press STOP .
STOP
START/COPY/SET
Setting the transmission report printing
One of the following choices is available.
ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting).
ON:
The report will always print out, indicating whether fax transmission is successful or not.
OFF:
The report will not print.
1
2
3
4
5
6
Press MENU .
SYSTEM SET UP
Press
Dial keypad
, then 0 4 .
TX-REPORT MODE
Press START/COPY/SET .
1
2
4
5
6
7
8
9
MODE=ERROR
Press
MENU
or
3
0
to select the desired setting.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
This unit will automatically print a journal report after every 35 fax communications. After printing, the journal
memory will be erased and only subsequent activity will be recorded.
When this feature is deactivated, the unit will store the records of the last 35 fax communications, but the unit
will not print the journal report automatically.
1
2
3
4
5
6
Press MENU .
SYSTEM SET UP
Press
MENU
, then 2 2 .
AUTO JOURNAL
Press START/COPY/SET .
MODE=ON
Press
Dial keypad
or
1
2
4
5
6
7
8
9
3
0
to select the desired setting.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
47
Advanced
Operations
Setting journal auto print
Sample of journal report
yJOURNAL z
NO.
01
02
03
04
05
START TIME
JAN. 21 02:14PM
JAN. 21 02:17PM
JAN. 21 02:18PM
JAN. 22 10:35PM
OTHER FACSIMILE
1234567
9998765
2121444
555556677
JAN. 25 1996 05:22PM
PAGES RESULT
OK
01
OK
02
OK
01
COMMUNICATION ERROR
03
OK
05
OK
03
USAGE TIME MODE
TX
00’25
TX
00’38
RX
00’28
TX
00’58
TX
01’50
RX
Communication
result (see below.)
Sample of transmission report
yXMT REPORT z
NO. OTHER FACSIMILE
01 COMPANY ABC
JAN. 20 1996 01:19PM
PAGES RESULT
COMMUNICATION ERROR
00
START TIME
USAGE TIME MODE
TX
JAN. 20 01:18PM 00’51
CODE
(43)
Error code
(for service
personnel
use only)
(43)
Communication result on the report
When a problem has occurred, one of the following messages will be printed on the transmission and journal
reports.
PRINTED MESSAGE
CODE
MEANING
COMMUNICATION ERROR 41-47 A transmission or reception error occurred. Try again or check with the
FF other party.
DOCUMENT JAMMED
–
The document is jammed. Remove the jammed document (see page 53).
JUNKMAIL PROH. REJECT
–
The junk mail prohibitor of your unit rejected fax reception (see page 35).
NO DOCUMENT
–
The document was not fed into the unit properly. Try again.
NO RESPONSE
40
52
The receiving unit was busy or ran out of recording paper. Try again.
PAPER JAMMED
–
The recording paper is jammed. Clear the jammed paper (see page 52).
PAPER OUT
–
The unit ran out of recording paper. Install a recording paper (see page 9).
PRESSED THE STOP KEY
–
The STOP button was pressed, and fax communication was canceled.
PRINTER OVERHEATED
–
Printer was overheated. Let the unit cool down.
THE COVER WAS OPENED
–
The back lid was open. Close it and try again.
OK
–
Fax communication was successful.
48
Error messages on the display
If the unit detects a problem, the following messages will appear on the display.
DISPLAY MESSAGE
CAUSE AND REMEDY
CALL SERVICE
There is something wrong with the unit.
Contact our service personnel (see page 58).
CHECK COVER
The back lid is open. Close it.
CHECK CRADLE
CHECK DOCUMENT
The handset and handset cradle have been removed when you connect the
power cord.
—When you want to use the handset and handset cradle, install the handset
cradle correctly (see page 8).
—When you do not use the handset and handset cradle, set the handset switch
to NO HANDSET (see page 43). Then, disconnect and connect the power
cord again.
The document is not fed into the unit properly. Reinsert the document. If the
misfeeding occurs frequently, clean the document feeder rollers inside the unit
(see page 55). If the problem remains, adjust the feeder pressure (see page 54).
CHECK MEMORY
Memory (phone numbers, parameters, etc.) has been erased. Re-program.
MECHA ERROR
A mechanical error occurred. Open the back lid and re-install the recording
paper (see page 9).
NO RESPONSE
OUT OF PAPER
POLLING ERROR
REDIAL TIME OUT
REMOVE DOCUMENT
TRANSMIT ERROR
UNIT OVERHEATED
The unit ran out of recording paper. Install a new recording paper (see page 9).
Troubleshooting
and Routine Care
PAPER JAMMED
The receiving unit is busy or ran out of recording paper. Try again.
A recording paper jam occurred. Clear the jammed paper (see page 52).
The other fax machine does not provide the polling function. Check with the
other party.
The receiving unit is busy or ran out of receiving paper. Try again.
The document is jammed. Remove the jammed document (see page 53).
Attempted to transmit a document longer than 600 mm (23 5/8"). Press the STOP
button and remove the document (see page 53).
Divide the document into two or more sheets and try again.
A transmission error occurred. Try again.
The unit is too hot. Let the unit cool down.
49
Before requesting help
General
PROBLEM
CAUSE AND REMEDY
I cannot make and receive
calls.
The power cord or telephone line cord is not connected. Check the
connections (see page 10).
I cannot make calls.
The dialing mode setting is wrong. Check the selector (see page 10).
The unit does not work.
Disconnect the unit from the telephone line and connect to a known
working phone. If the working phone operates properly, call your service
center to have the unit repaired. If the working phone does not operate
properly, contact your telephone company.
The unit does not ring.
The ringer volume is set to OFF. Adjust to a suitable level (see page 16).
The REDIAL/PAUSE button
does not function properly.
If this button is pressed during dialing, a pause will be inserted. If this
button is pressed immediately after obtaining a dial tone, the last number
dialed will be redialed.
During programming, I cannot
enter the activation code or
the prohibitor ID.
Whole or part of the number is the same as another code or ID. Change
the number (see pages 34, 35 and 40).
Fax Transmission
PROBLEM
CAUSE AND REMEDY
The other party complains
that letters on their received
document are distorted.
If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect the
unit to a line that does not have such services.
An extension telephone on the same line is off the hook. Hang up and
try again.
The other party complains
that dirty patterns or black
lines appear on their received
documents.
The glass or rollers are dirty. Clean them (see page 55).
I cannot make an
international fax call.
Use the overseas transmission mode (see page 33).
Add two pauses at the end of the phone number (see page 30).
Fax Reception
PROBLEM
I cannot receive documents
automatically.
50
CAUSE AND REMEDY
The receive mode is set to the TEL. Set to the EXT. TAM, TEL/FAX or
FAX.
The time to answer the call may be too long. Decrease the number of
rings (see pages 21 and 23).
The junk mail prohibitor is set to on (see page 35).
Fax Reception (cont.)
PROBLEM
CAUSE AND REMEDY
The recording image is faint.
The sender transmitted a faint document. Request them to transmit a
clearer copy of the document.
The received document is
blank.
The recording paper roll is installed incorrectly. Make sure that the
shiny side of the paper is facing down and re-install the paper (see
page 9).
Operation in EXT. TAM mode
PROBLEM
CAUSE AND REMEDY
Your greeting message is too long. Shorten it (up to 10 seconds).
There are too many rings on the answering machine. Set the
number of rings to less than 4.
The silent detection feature is deactivated. Activate this feature (see
page 41).
I cannot receive voice
messages.
Check that the answering machine is turned on and connected to
the facsimile unit properly (see page 38).
Set the number of rings on the answering machine to less than 4.
I cannot retrieve voice
messages on the answering
machine from a remote
location.
The remote access code on your answering machine is the same as
the remote fax activation code or the junk mail prohibitor ID on the
facsimile unit. Set a different number for each code/ID.
Your remote TAM activation code is not programmed correctly.
Program the same code as on the answering machine (see page
40).
The greeting message on your
answering machine is interrupted
halfway and the caller cannot
leave a voice message.
Silent pause in the greeting message is too long. Shorten it to less
than 4 seconds.
I pressed the remote access
code to access the answering
machine remotely, but the line
was disconnected.
The code may include “#” which is used for certain features provided
by the telephone company. Change the code on the answering
machine not to include “#”. Then program the same code into the
facsimile unit (see page 40).
Troubleshooting
and Routine Care
I cannot receive documents
automatically.
Copying
PROBLEM
CAUSE AND REMEDY
A dirty pattern or a black line
appears on the copied
documents.
The glass or rollers are dirty. Clean them (see page 55).
The copied document is blank.
The recording paper roll is installed incorrectly. Make sure that the
shiny side of the paper is facing down and re-install the paper (see
page 9).
If a power failure occurs
This unit does not function during a power failure.
The memory contents will not be erased.
If the programmed start time has passed during a power failure, delayed transmission will be attempted after
power is restored.
51
Clearing a recording paper jam
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.
Remove the jammed paper as shown below.
1
A Open the back lid by lifting up the tabs located
Tab
on both sides.
B Press the green lever to release the paper cutter.
Back lid
Green lever
2
Pull up the transparent guide and remove the piece
of paper.
If the transparent guide is not pulled up, press the
green lever again.
3
Replace the transparent guide and recording paper
roll in the proper direction, and insert the leading
edge of the paper between the recording paper roller
and the silver plate.
—Make sure that there is no slack in the paper roll.
Transparent guide
Recording paper roller
Silver plate
4
52
Close the back lid by gently pressing down on both
ends.
Clearing a document jam
If the unit does not release an original document during feeding, remove it as shown below.
1
2
3
Open the front lid by pressing the front lid open
button.
Remove the jammed document.
Close the front lid by gently pressing down on both
ends.
Front lid
open button
Troubleshooting
and Routine Care
53
Adjusting the feeder pressure
No feeding or multiple feeding occurs frequently, adjust the feeder pressure.
1
2
Open the front lid by pressing the front lid open
button.
Shift the position of the lever by using an instrument
with a pointed end, like a clip or ball-point pen.
Lever
A
Position A: Select this when documents do not feed.
Position B: Standard position (pre-selected)
Position C: Select this when documents
multiple feed.
3
B
C
Close the front lid by gently pressing down on both
ends.
Front lid
open button
Removing the handset cradle
To save space or to use the unit mainly for faxes, you may remove the handset cradle.
1
Set the handset switch to NO HANDSET (see
page 43).
2
Pull the hooks to the right in the order as shown,
while lifting up the handset cradle.
3
Disconnect and connect the power cord again.
2
1
Caution:
If the handset and handset cradle have been
removed when you connect the power cord, an
alarm will sound and the following message will
be displayed.
CHECK CRADLE
Set the handset switch to NO HANDSET (see
page 43).
54
Hooks
Cleaning the inside of the unit
If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document,
clean the document feeder rollers, sub roller, rubber flap, white plate and glass.
1
2
3
4
5
6
7
Disconnect the power cord and the telephone line
cord.
Open the front lid by pressing the front lid open
button.
White plate
Rubber flap
Sub roller
Document
feeder rollers
Clean the document feeder rollers and sub roller
with a cloth moistened with isopropyl rubbing
alcohol, and let dry thoroughly.
Clean the rubber flap with a cotton swab moistened
with isopropyl rubbing alcohol, and let dry thoroughly.
Glass
Clean the white plate and glass with a soft dry cloth.
Close the front lids by gently pressing down on both
ends.
Front lid open button
Connect the power cord and telephone line cord.
Caution:
Do not use paper products (such as paper towels
or tissues) to clean the inside of the unit.
Troubleshooting
and Routine Care
55
FCC information
If required by the telephone company, inform them
of the following.
FCC Registration No.:
(found on the bottom of the unit)
Ringer Equivalence No.:
(found on the bottom of the unit)
The particular telephone line to which the
equipment is connected.
This unit must not be connected to a coin operated
line. If you are on a party line,check with your local
telephone company.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN’s of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of Part
68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
expected to render any customer terminal
equipment incompatible with telephone company
communications facilities, or require modification or
56
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to try
to correct the interference by one or more of the
following measures:
—Reorient or relocate the receiving antenna.
—Increase the separation between the equipment
and receiver.
—Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
—Consult the dealer or an experienced radio/TV
technician for help.
Matsushita Consumer Electronics Company,
Division of Matsushita Electric Corporation of
America
One Panasonic Way, Secaucus,
New Jersey 07094
Panasonic Sales Company
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5, San Gabriel
Industrial Park, Carolina, Puerto Rico 00985
PANASONIC
Facsimile Products
Limited Warranty
Matsushita Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the
warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto
Rico for one (1) year from the date of original purchase in the event of a defect in materials or
workmanship.
Batteries (when applicable) — New rechargeable batteries in exchange for defective rechargeable
batteries for ten (10) days from the date of original purchase. Non-rechargeable batteries are not
warranted.
Carry-in or mail-in service in the USA or Puerto Rico can be obtained during the warranty period by
contacting a Matsushita Services Company (MSC) Factory Servicenter listed in the Servicenter Directory.
Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a MSC Factory Servicenter. Carry-in or
mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales
Company telephone number listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of
original purchase will be required before warranty service is rendered.
This warranty only covers failures due to defects in material or workmanship which occur during normal
use and (when applicable) does not cover the print and ink cartridge, the toner cartridge and drum unit or
the film cartridge. The warranty does not cover damages which occurred in shipment, or failures which
are caused by products not supplied by the warrantor, or failures which result from accident, misuse,
abuse, neglect, mishandling, faulty installation, misapplication, set-up adjustments, improper operation or
maintenance, alteration, modification, line power surge, improper voltage supply, lightning damage,
signal reception problems, commercial use such as hotel, office, restaurant, or other business or rental
use of the product, or serviced by anyone other than a MSC Factory Servicenter or a MSC authorized
Servicenter, or damage that is attributable to acts of God.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH
ABOVE.
General
Information
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to
state. If a problem with this product develops during or after the warranty period, you may contact your
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer
Satisfaction Center at the company address indicated above.
57
Service center directory
OPERATION ASSISTANCE FAX ADVANTAGE PROGRAM
DIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am–8:00pm Monday–Friday, EST)
PRODUCT INFORMATION LITERATURE REQUESTS DEALER LOCATIONS
Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters)
201-348-9090 (9:00am-8:00pm Monday-Friday, EST)
ACCESSORY PURCHASES
1-800-332-5368 (Consumer orders only)
Matsushita Services Company Accessory Order Office, 20421-84th Avenue South Kent, WA 98032
(6:00am – 6:00pm Monday-Friday, 6:00am – 10:30am Saturday, PST)
(Visa, Mastercard, Discover card, American Express, Check)
AUTHORIZED SERVICENTERS
CALIFORNIA
6550 Katella Avenue
Cypress, CA 90630
Phone (714) 373-7425
Fax (714) 894-8534
800 Dubuque Avenue
S. San Francisco,
CA 94080
Phone (415) 871-6373
Fax (415) 871-6840
20201 Sherman Way
Suite 102
Canoga Park, CA 91306
Phone (818) 709-1775
Fax (818) 709-2165
3878 Ruffin Road
Suite A
San Diego, CA 92123
Phone (619) 560-9200
Fax (619) 560-1831
COLORADO
1640 South Abilene Suite D
Aurora, CO 80012
Phone (303) 752-2024
Fax (303) 752-0610
FLORIDA
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020
Phone (954) 925-2880
Fax (954) 925-5224
4710 Eisenhower
Boulevard Suite A1
Tampa, FL 33634
Phone (813) 884-4746
Fax (813) 886-4564
REPAIR INQUIRIES
GEORGIA
8655 Rosewell Road
Suite 100
Atlanta, GA 30350
Phone (770) 518-6301
Fax (770) 518-6306
MICHIGAN
37048 Van Dyke Avenue
Sterling Heights, MI 48312
Phone (810) 939-2060
Fax (810) 939-2638
TENNESSEE
919-8th Avenue South
Nashville, TN 37203
Phone (615) 244-4434
Fax (615) 244-6713
HAWAII
99-859 Iwaiwa Street
Aiea, Hawaii 96701
Phone (808) 488-1996
Fax (808) 486-4369
MINNESOTA
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
Phone (612) 854-8624
Fax (612) 854-2089
TEXAS
7482 Harwin Drive
Houston, TX 77036
Phone (713) 781-1528
Fax (713) 781-0643
ILLINOIS
* 1703 North Randall Road
Elgin, IL 60123
"12:30 to 4:30, Mon-Fri"
Phone (847) 468-5464
Fax (847) 468-5465
9060 Golf Road
Niles, IL 60714
Phone (847) 608-1010
Fax (847) 299-1710
MARYLAND
Sulphur Springs
Business Park
1638 Sulphur Springs Road
Baltimore, MD 21227
Phone (410) 242-2607
Fax (410) 247-3047
OHIO
2236 Waycross Road
Cincinnati, OH 45240
Phone (513) 851-4180
Fax (513) 851-8443
PENNSYLVANIA
2221 Cabot Boulevard West
Suite B
Langhorne, PA 19047
Phone (215) 741-0661
Fax (215) 741-0521
Chartiers Valley
Shopping Center
1025 Washington Pike
Bridgeville, PA 15017
Phone (412) 257-4522
Fax (412) 257-4650
MASSACHUSETTS
60 Glacier Drive Suite G
Westwood, MA 02090
Phone (617) 329-4280
Fax (617) 329-0586
13615 Welch Road
Suite 101
Farmers Branch, TX 75244
Phone (214) 385-1975
Fax (214) 960-7626
WASHINGTON
20425-84th Avenue South
Kent, WA 98032
Phone (206) 872-7922
Fax (206) 872-0918
Service in Puerto Rico
Matsushita Electric
of Puerto Rico, Inc.
Panasonic Sales Company/
Factory Servicenter
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park
Carolina, Puerto Rico 00985
Phone (809) 750-4300
Fax (809) 768-2910
* pick-up/drop-off only
Regional Customer Care Department
EAST (PCE)
2221 Cabot Boulevard West
Suite A
Langhorne, PA 19047
Phone (215) 741-0676
Fax (215) 750-6492
EAST (PCE)
1225 Northbrook Parkway
Suite 2-390
Suwanee, GA 30174
Phone (404) 338-6860
Fax (404) 338-6548
CENTRAL (PCC)
1707 North Randall Road
Elgin, IL 60123
Phone (847) 468-5530
Fax (847) 468-5528
WEST (PCW)
6550 Katella Avenue
Cypress, CA 90630
Phone (714) 373-7440
Fax (714) 373-7447
Covers:
CT, DE, ME, MD, MA, NH, NJ,
NY, PA, RI, VT, VA, DC, WV
Covers:
AL, FL, GA, MS, NC, SC, TN
Covers:
AR, IL, IN, IA, KS, KY, LA, MI,
MN, MO, NE, ND, OK, SD, TX,
WI, OH
Covers:
AK, AZ, CA, CO, ID, MT, NV,
NM, OR, UT, WA, WY, HI
PARTS DISTRIBUTION LOCATIONS
To locate parts distributors in your area (within the USA)
DIAL TOLL FREE 1-800-545-2672 (24 hours a day, 7 days a week)
58
(960607)
Information for users
For product service
Service centers are listed on page 58.
Call toll free 1-800-545-2672 for the location of an authorized service center.
When you ship the product
Carefully pack your unit, preferably in the original carton.
Attach a letter, detailing the symptom or problem, to the outside of the carton.
Send the unit to an authorized service center, prepaid and adequately insured.
Do not send your unit to the Matsushita Consumer Electronics Company or to any executive or regional
sales offices. These locations do not repair consumer products.
Accessory order information
Use the following types of recording paper for replacement. For accessory order, call toll free 1-800-332-5368.
Model No.
Description
Comment
KX-A106
Standard Thermal Recording Paper
216 mm ~30 m (8 1/2" ~98') roll,
with 25 mm (1") core
KX-A116
Standard Thermal Recording Paper
216 mm ~50 m (8 1/2" ~164') roll,
with 25 mm (1") core
KX-A125
Super Thermal Recording Paper
(Like plain paper)
216 mm ~30 m (8 1/2" ~98') roll,
with 25 mm (1") core
General
Information
59
Specifications
1. Applicable Lines:
2. Document Size:
3.
4.
5.
6.
Effective Scanning Width:
Printing Paper Size:
Effective Printing Width:
Transmission Time *:
7. Scanning Density:
8.
9.
10.
11.
12.
13.
14.
15.
16.
Halftone Level:
Scanner Type:
Printer Type:
Data Compression System:
Modem Speed:
Operating Environment:
Dimensions (H ~W ~D):
Mass (Weight):
Power Consumption:
17. Power Supply:
Public Switched Telephone Network
Max. 216 mm (81/2") in width
Max. 600 mm (235/8") in length
208 mm (83/16")
216 mm ~ max. 50 m (81/2" ~164') roll
208 mm (83/16")
Approx. 15 s/page (Original mode)
Approx. 30 s/page (G3 Normal mode)
Horizontal: 8 pels/mm (203 pels/inch)
Vertical:
3.85 lines/mm (98 lines/inch) —Standard mode
7.7 lines/mm (196 lines/inch) —Fine/Halftone mode
15.4 lines/mm (392 lines/inch) —Superfine mode
64-level
CCD image sensor
Thermal printing
Modified Huffman (MH), Modified READ (MR)
9600/7200/4800/2400 bps; Automatic Fallback
5—35°C (41—95°F), 45—85% RH (Relative Humidity)
118 ~ 351 ~ 265 mm (421/32" ~1313/16" ~107/16")
Approx. 3.7 kg (8.2 lb.)
Standby:
Approx. 5 W
Transmission: Approx. 15 W
Reception:
Approx. 35 W
Copy:
Approx. 40 W
Maximum:
Approx. 100 W
120 V AC, 60 Hz (This unit will not function at 50 Hz.)
* Transmission speed depends upon the contents of
the pages, resolution, telephone line conditions
and capability of receiving unit. 15 second speed
based upon CCITT No.1 Test Chart.
CCITT No.1 Test Chart
Note:
Any details given in these instructions are subject to change without notice.
The picture and illustrations in these instructions may vary slightly from the actual product.
60
Speed dialer list
Station
No.
Name/Phone No.
Station
No.
00
25
01
26
02
27
03
28
04
29
05
30
06
31
07
32
08
33
09
34
10
35
11
36
12
37
13
38
14
39
15
40
16
41
17
42
18
43
19
44
20
45
21
46
22
47
23
48
24
49
Name/Phone No.
61
Speed dialer list
Station
No.
62
Name/Phone No.
Station
No.
00
25
01
26
02
27
03
28
04
29
05
30
06
31
07
32
08
33
09
34
10
35
11
36
12
37
13
38
14
39
15
40
16
41
17
42
18
43
19
44
20
45
21
46
22
47
23
48
24
49
Name/Phone No.
Index
A
AUTO RECEIVE button . . . . . . . . . . . . . . . . . 14
AUTO RECEIVE mode . . . . . . . . . . . . . . . . . 14
Automatic dialing . . . . . . . . . . . . . . . . . . . . . 26, 27
L
Logo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Logo print position . . . . . . . . . . . . . . . . . . . . . . . 42
LOWER key. . . . . . . . . . . . . . . . . . . . . . . . . . 26, 27
C
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
COPY button . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
M
MANUAL RECEIVE mode . . . . . . . . . . . . . . . 14
MUTE button . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
D
Date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Delayed transmission . . . . . . . . . . . . . . . . . . . 32
DELETE key . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Dialing mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
DIRECTORY button . . . . . . . . . . . . . . . . . . 27, 28
Display contrast . . . . . . . . . . . . . . . . . . . . . . . . . 42
O
Overseas transmission mode . . . . . . . . . . . . 33
P
PAUSE button . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
R
REDIAL button . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Remote fax activation code . . . . . . . . . . . . . . 34
Remote TAM activation ID . . . . . . . . . . . . . . . 40
RESOLUTION button . . . . . . . . . . . . . . . . . . . 18
Ring pattern detection . . . . . . . . . . . . . . . . . . . 36
S
SECRET key . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Set default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Silent detection . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Silent fax recognition ring . . . . . . . . . . . . . . . . 24
SPACE key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
T
TEL mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
TEL/FAX mode . . . . . . . . . . . . . . . . . . . . . . . . . . 22
TEL/FAX ring count . . . . . . . . . . . . . . . . . . . . . 23
Telephone number list . . . . . . . . . . . . . . . . . . . 46
TONE button . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Transmission report . . . . . . . . . . . . . . . . . . . . . 47
V
Voice contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
VOLUME button . . . . . . . . . . . . . . . . . . . . . . . . . 16
E
Electronic telephone directory . . . . . . . . . . . . 28
Error message . . . . . . . . . . . . . . . . . . . . . . . . . . 49
EXT.TAM mode . . . . . . . . . . . . . . . . . . . . . . 14, 38
F
Facsimile telephone number . . . . . . . . . . . . . 12
Fax auto redial . . . . . . . . . . . . . . . . . . . . . . . . . . 19
FAX mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Fax pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
FAX ring count . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Feeder pressure . . . . . . . . . . . . . . . . . . . . . . . . . 54
FLASH button . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Friendly reception . . . . . . . . . . . . . . . . . . . . 20, 43
H
Handset switch . . . . . . . . . . . . . . . . . . . . . . . . . . 43
HELP button . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
I
INSERT key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
J
Journal auto print . . . . . . . . . . . . . . . . . . . . . . . . 47
Journal report . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Junk mail prohibitor . . . . . . . . . . . . . . . . . . . . . . 35
63
KX-F580
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
W
e are proud to present the
Panasonic Fax Advantage
Program. It’s an incredible service
program that’s full of exciting
advantages!
Customer Satisfaction
In support of our one-year limited warranty * (parts
and labor) on our current fax product line,
Panasonic is proud to offer you the following
service options during the limited warranty period:
1 If you mail-in or carry-in your fax unit to one of
our Regional Servicenters, the product will be
repaired and returned to you, or.
.
2 If you call our 1-800-HELPFAX (1-800-4357329) toll-free number, you will receive a
refurbished replacement product overnight or on
the second business day (delivery depending on
the time of your call.)
Support After The Sale
If you have a problem with your fax, just call
our 1-800-HELPFAX (1-800-435-7329) toll-free
number for friendly support and assistance. We
have a highly-qualified team of experts who can
diagnose, and most likely solve, your problem
over the phone. Approximately 90% of our
customers’ problems are resolved with just a
simple phone call.
The Fax Advantage Program covers the first year of purchase
and works like this:
1 If you have a problem with your fax, call toll-free 1-800HELPFAX (1-800-435-7329).
2 Talk to one of our experienced technical experts to
diagnose (and most likely solve) your problem over the
phone.
3 Providing that you may be entitled to Panasonic’s service
under the terms and conditions of the limited warranty **, we
will arrange for a reconditioned replacement unit to be
shipped to you overnight or second business day delivery,
depending on the time of your call. The replacement unit will
be completely refurbished, quality-tested by Panasonic
technicians, and individually hand-inspected before it is
shipped to you. You will keep the replacement unit and send
your original unit to us, along with a copy of your receipt.
4 This receipt must be shipped back
with your original unit to Panasonic
Company (as per instructions
enclosed in your replacement unit’s
box).
Any unit that is replaced by
Panasonic and not backed up by a
proof of purchase by you will be
subject to a minimum $100.00
charge. Any unit that is replaced,
but does not meet the terms and conditions of the limited
warranty will be subject to additional charges, as per the
program guidelines.
5 Once you receive your replacement unit, pack up your
problem unit in the replacement unit’s box. UPS will make
3 attempts within 10 days to pick-up your defective unit at no
charge to you (should you be entitled to warranty service. If
warranty conditions do not apply, you will be charged for all
applicable shipping charges). The product must be properly
packaged in the same manner as the replacement unit,
utilizing the packing materials provided. You must make your
unit available for UPS pick-up. If your unit is not available for
Requirements:
6 You must give our technicians a valid credit card number.
They will change your card account to cover any charges that
are incurred by failure to send the problem product to
Panasonic Company. If your problem unit is not eligible for
warranty, you will be charged for the repair of the unit and for
any shipping charges associated with this program. If you do
not wish to pay out-of-warranty repair costs, you will be
responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this
program including the overnight delivery of replacement
product to you, shipment of problem unit to Panasonic, the
replacement unit back to Panasonic and the return of your
original unit back to you.
Acceptable credit cards:
Discover
VISA
Master Card
American Express (Optima)
Product that is not returned to Panasonic by 10 business days
after shipment of the replacement product, will be charged to
your account at Panasonic’s Suggested Retail Price (see
dealer for details).
Credit status will be verified prior to sending the replacement
product.
Proof of Purchase must be included with the returned unit to
verify warranty status.
Any parts and labor that are not covered by the limited
warranty* will be charged as a non-warranty repair and billed
at Panasonic’s current rate for parts and labor.
*See the warranty stipulations in these instructions.
**Replacement program excludes Puerto Rico and is subject to termination at any
time without advance notice.
Matsushita Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
Panasonic Sales Company,
Division of Matsushita Electric
of Puerto Rico, Inc. (“PSC”)
One Panasonic Way, Secaucus,
New Jersey 07094
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
Printed in Hong Kong
PFQX1044ZA KS0896NE2017
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