Panasonic Fax Machine KX-FL501E User manual

Panasonic Fax Machine KX-FL501E User manual

High Speed Laser Fax

Operating Instructions

Model No.

KX-FL501E

Please read these Operating Instructions before using the unit and save for future reference.

This model is designed to be used only in the United

Kingdom and Ireland.

IMPORTANT

WARRANTY REGISTRATION

PLEASE FAX BACK TO REGISTER FOR YOUR

12 MONTHS WARRANTY

Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following:

● We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.

● We will send you a reply fax to confirm your registration and the correct operation of your unit.

● If you have any problems, please call our customer helpline on 08701 580560 for UK.

For Republic of Ireland, please refer to place of purchase.

Simply, follow these instructions:

1. Please fill in the section below in block capitals and in ink.

Your name

Company name (if applicable)

Your address

Telephone no.

Model no.

Serial no.

Your postcode

Fax no.

Date of purchase

Day Month Year

2. Fax this form to

08701 583250

and we will fax back to confirm receipt of your details. Please allow 14 working days for this. In addition, we will also send you information of our maintenance contracts.

TERMS AND CONDITIONS

1.

This machine is supplied with a one year return to base warranty. Please retain your Proof

of Purchase and Packaging in the unlikely event that your machine should require

attention. In addition to this return to base warranty, you can upgrade to a next day swop

out service or an on site repair. For further information please contact us on 08701 580560 or visit our web site at www.panasonic.co.uk

2.

This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchases. This warranty relates only to product used within Mainland Great

Britain, please refer to your dealer for warranty information relating to use elsewhere within the United Kingdom.

3.

This product is designed for use only on the United Kingdom and Ireland’s Public Switched

Telephone Network and should be only for normal purposes and in accordance with standard operating instructions.

4.

You should complete the registration form overleaf and fax it to us within 7 days of purchase; failure to do so may result in a delay in providing warranty service.

5.

This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited life.

6.

This warranty does not cover consumables, i.e. ink films, film refills, ink cartridges, toner cartridges, drum units, paper and paper loads or any optional accessories which may have been purchased either at the same time, as or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.

7.

In the event of a failure, please take the following action; a.

Refer to the “Help” section of your instruction manual in order to identify and possibly correct the problem; b.

If the problem is not resolved after referring to the user guide, please contact our customer helpline on 08701 580560 for UK.

For Republic of Ireland, please refer to your place of purchase.

8.

In the event of our helpline being unable to resolve the problem, our operators will give you specific instructions on the return to base warranty procedure. You will be asked to return your facsimile machine to our workshop for repair. We will instruct you on how to package your machine carefully, as any damage caused by poor packaging will not be covered by the warranty.

9.

Where the product is found to be faulty as a result of unauthorised repairs, modifications or damage, either by accident, misuse or improper installation, then Panasonic reserve the right to charge the customer the actual cost of repair, at a price related to the market rate for such work.

10. This warranty applies to the original purchaser only and is not transferable.

11. The warranty period applicable to this product shall be 12 months from date of purchase.

Fax to 08701 580550

Thank you for purchasing a Panasonic facsimile.

For your future reference

Date of purchase

Dealer’s name and address

Dealer’s telephone number

Serial number

(found on the rear of the unit)

Caution:

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

In the event of problems, you should contact your equipment supplier in the first instance.

This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.

Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

©

Kyushu Matsushita Electric Co., Ltd. 2001

2

Safety instructions

Important safety instructions

!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface.

Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the mains lead.

Install the unit where no one can step or trip on the mains lead.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur:

A. When the power supply cord or plug is damaged or frayed.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or water.

D. If the unit does not work normally by following the operating instructions.

Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the unit has been dropped or physically damaged.

F. If the unit exhibits a distinct change in performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

3

4

Safety instructions

CAUTION:

Laser radiation

● The printer of this unit utilises a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Fuser unit

Toner cartridge

Be careful of the following when you handle the toner cartridge.

—If you ingest any toner, drink several glasses of water to dilute your stomach contents, and seek immediate medical treatment.

—If any toner comes into contact with your eyes, flush them thoroughly with water, and seek medical treatment.

—If any toner comes into contact with your skin, wash the area thoroughly with soap and water.

Drum unit

Read the instructions on pages 12 and 13 before you begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum.

Once you have opened the protection bag:

—Do not expose the drum unit to light for more than 5 minutes.

—Do not touch or scratch the green drum surface.

—Do not place the drum unit near dust or dirt, or in a high humidity area.

—Do not expose the drum unit to direct sunlight.

The fuser unit gets hot. Do not touch it.

CAUTION:

Installation

● Never install telephone wiring during a lightning storm.

● Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

● Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

● Use caution when installing or modifying telephone lines.

WARNING:

● To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

Safety instructions

OTHER INFORMATION:

● Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

● The unit should be kept free from dust, high temperature and vibration.

● The unit should not be exposed to direct sunlight.

● Do not place heavy objects on top of this unit.

● Do not touch the plug with wet hands.

5

6

Table of Contents

Initial Preparation

Accessories

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Help Button

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Finding the

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Controls

Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Setup

Toner cartridge and drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Paper tray, document stacker and paper stacker . . . . . . . . . . . . . . . 14

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Date and time, your logo and facsimile telephone number . . . . . . . . . 17

Volumes

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Telephone

Recall

Feature

Automatic

Dialling

R button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Storing names and telephone numbers in ONE-TOUCH DIAL . . . . . 22

Storing names and telephone numbers in EASY DIAL. . . . . . . . . . . 23

Editing and erasing a stored name and number . . . . . . . . . . . . . . . . 24

Making a voice call using ONE-TOUCH DIAL and EASY DIAL . . . . 26

Caller ID

Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 27

Viewing and calling back using caller information . . . . . . . . . . . . . . 28

Confirming caller information using the Caller ID list . . . . . . . . . . . . 29

Storing caller information in ONE-TOUCH DIAL and EASY DIAL . . . 30

Voice Contact

Talking to the other party after fax transmission or reception . . . . . . 31

Fax

Sending Faxes

Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Sending a fax using ONE-TOUCH DIAL and EASY DIAL . . . . . . . . 33

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Reports for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Receiving

Faxes

Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 42

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43

Using the unit with an answering machine . . . . . . . . . . . . . . . . . . . . 44

TEL/FAX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 46

Using the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . 49

Receive polling (retrieving a fax placed on another fax machine) . . . 50

Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Copy

Copying

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Convenient way to make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Programmable Features

Features

Summary

Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Help

Error Messages

Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Operations

When a function does not work, check here before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Replacement

Replacing the toner cartridge and the drum unit . . . . . . . . . . . . . . . 68

Jams

Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Document jams - sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

No feeding or multiple feeding occurs while sending . . . . . . . . . . . . 73

Cleaning

Cleaning the inside of the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

General Information

Printed Reports

Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Specifications

Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Important

Important Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Information

Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Guarantee

Condition of guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Index

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

7

8

Accessories

Included accessories

!

Mains lead...............1

Telephone line cord...1

Handset...................1

Handset cord...........1

Order No. PFJA03A005Z Order No. PQJA87S

Paper stacker ..........1

Document stacker ...1

Order No. PFJXE0905Z

Paper tray ...............1

Order No. PFJA1029Z

Operating instructions...1

Order No. PFZX1FL501M

Quick Start Sheet ........1

Order No. PFKS1055Z

Drum unit.................1

Order No. PFZXFL501G Order No. PFQX1519Z

Toner cartridge.........1

(complementary starter toner cartridge)

This cartridge can print approx.

800 sheets of A4 size paper with a 5% image area. Refer to image area on page 78. Please purchase a replacement toner cartridge Model No. KX-FA76X for continuous use of your unit.

Order No. PFQW1481Z

If any item is missing or damaged, check with the place of purchase.

The part numbers listed above are subject to change without notice.

Save the original carton and packing materials for future shipping and transportation of the unit.

Accessories

Accessory information

!

Panasonic Accessories and Consumables DIRECT

● Order accessory and consumable items for all Facsimile Products with ease and confidence either by going on line through our Internet Accessory ordering application at

www.panasonic.co.uk

Or telephone our Customer Care Centre on 08701 580560 Mon - Friday 9:00am - 5:30pm

● Most major credit and debit cards accepted.

All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.

It couldn’t be simpler!

Model No.

KX-FA76X

KX-FA77X

Item

Toner cartridge

Drum unit

Usage

For replacement, see page 68.

For replacement, see page 68.

Specifications

See page 78.

See page 78.

Extension telephone adaptor for UK

When using the unit with an external answering machine (p. 44), please purchase an extension telephone adaptor by contacting one of the following:

— www.Panasonic.co.uk

— Panasonic Customer Care Centre on Telephone number 08701 580560

— local Panasonic authorised dealer

To EXT. Jack

To Telephone line cord of external TEL or TAM

S b1 a1

E

(contact side)

N. C b1

S

E a1

N. C a1, b1: Line

S : Shunt

E : Earth Recall (This function is not provided on KX-FL501E.)

(view: A)

A

9

Help Button/Finding the Controls

Help function

!

You can print a quick reference for assistance as follows.

1

Press

HELP

.

Display: ROTATE & SET

2

Rotate

EASY DIAL

is displayed.

until the desired item

1. How to set the date, time, your logo and fax number.

QUICK SET UP

2. How to program the features.

FEATURE LIST

3. How to store names in the EASY DIAL directory and how to dial them.

EASY DIAL

4. Help with problems receiving faxes.

FAX RECEIVING

3

5. How to use the copier function.

COPIER

6. List of available reports.

REPORTS

7. How to use the Caller ID service.

CALLER ID

Press

SET

.

HELP

PRINTING

Display

EASY DIAL SET

Overview

!

Handset

● To make or answer calls.

Speaker

(Left side of the unit)

Document guides

Paper tray

Recording paper entrance

Front cover

Document stacker

Document entrance

Front cover open button

Document exit

Paper stacker extender

Recording paper exit

Paper stacker

* The document stacker and paper stacker may not be shown in all illustrations.

10

Finding the Controls

Location

!

● To turn on/off AUTO ANSWER (p. 40, 41).

To store a scanned document into memory, and then send it (p. 32).

● To make a collated copy (p. 53).

● To adjust volumes (p. 21).

● To select an enlargement or

● To use ONE-TOUCH DIAL (p. 22, 26, 33).

● To transmit to multiple stations (p. 36, 39).

reduction rate in copy mode

(p. 53).

● To print a quick reference (p. 10).

Dial keypad

Display

● To select a resolution

(p. 32, 52).

QUICK SCAN START

MANUAL BROAD

R

NAME/TEL NO.

SEARCH

● To dial without lifting the handset.

● To access special telephone services such as call waiting or transferring an extension call (p. 21).

● To redial the last number dialled.*

● To insert a pause during dialling.

● To use caller ID service

(p. 28–30).

● To initiate

or exit programming.

● To store or edit names and telephone numbers

(p. 22–25).

● To initiate fax transmission or reception.

● To store a setting during programming.

● To initiate copying

(p. 52).

● To mute your voice to the other party during a conversation.

Press this button again to resume the conversation.

● To search for a stored name

(p. 26, 33).

● To select the features or feature settings during programming (p. 54).

● To stop an operation or cancel programming.

● To select stations 6–10 for

ONE-TOUCH DIAL

(p. 22, 26, 33).

● To confirm a stored telephone number (p. 26).

automatically redial the number up to 5 times.

11

Setup

Toner cartridge and drum unit

!

Caution:

Read the instructions below before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum.

Exposing it to light may damage the drum. Once you have opened the protection bag:

—Do not expose the drum unit to light for more than 5 minutes.

—Do not touch or scratch the green drum surface.

—Do not place the drum unit near dust or dirt, or in a high humidity area.

—Do not expose the drum unit to direct sunlight.

1

Remove the toner cartridge and drum unit from the protection bags.

Peel off the seal from the toner cartridge (

1

).

Remove the protection bar from the drum unit (

2

).

1

Seal

2 Protection bar

2

With Panasonic face up on the toner cartridge, match the red arrows on the cartridge and the drum unit.

Toner cartridge

Drum unit

Hold here.

Red arrows

Drum unit

Toner cartridge

Green drum surface

3

Slide the tab of the toner cartridge into the slot of the drum unit.

Tab

Slot

4a

Hold right side of the toner cartridge under the lip on the drum unit and...

4b

turn the two levers on the toner cartridge with firm pressure.

Levers

12

Setup

5

The toner cartridge is installed when the triangles match.

6

Tap on the toner cartridge several times to allow the toner to fall into the drum unit. Grab the tabs, and shake the drum and toner unit horizontally several times.

7

Push the front cover open button then open the front cover.

Triangles

Toner cartridge

Tabs

Front cover

Front cover open button

8

Install the drum and toner unit by holding the tabs.

If the lower glass is dirty, clean it with a soft, dry cloth.

Drum and toner unit

Lower glass

9

Close the front cover, until locked, by pushing down on both sides.

Front cover

Toner save feature

If you want to save on toner consumption, set the toner save setting to on (feature #79 on page 59). The toner cartridge will last approx. 40% longer. This feature may reduce print quality.

13

Setup

Paper tray, document stacker and paper stacker

!

Paper tray

Insert the paper tray into the two slots on the back of the unit (

1

).

Let it lean back until it clicks into place (

2

).

Paper tray

1

2

Document stacker

Align with the ribs on the document exit (

1

).

Pull the document stacker forward gently until it clicks into place (

2

).

2

Document exit

Document stacker

1

Ribs

Paper stacker

Line up the slots in the paper stacker with the pegs on the bottom of the unit, then slide until locked.

Open the paper stacker extender.

Pegs

The paper stacker can hold approx. 100 sheets of printed paper. Remove the printed paper before they are filled on the paper stacker.

Paper stacker

Slots

Paper stacker extender

Note for installation:

Do not place the unit in an area where the paper tray may be obstructed by a wall, etc.

Document and recording paper will be ejected from the front of the unit. Do not place anything in front of the unit.

14

Setup

Recording paper

!

1

2

A4 size recording paper can be loaded. The unit can hold up to 150 sheets of 60 g /m 2 to 75 g /m 2 paper or 120 sheets of 90 g /m

2 paper.

Fan the stack of paper to prevent a paper jam.

Insert the paper into the recording paper entrance.

The paper should not be over the tab.

If the paper is not inserted correctly, readjust the paper, or the paper may jam.

Recording paper entrance

Printing side is back.

Correct Incorrect

Stack of paper

Tab

Note for recording paper:

Avoid using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

Avoid extremely smooth or shiny paper that is highly textured.

Avoid paper that is coated, damaged or wrinkled.

Note:

Avoid double-sided printing.

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Adding paper

1. Remove all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Insert the paper into the recording paper entrance.

15

Setup

Connections

!

1

2

3

Connect the handset cord.

Connect the telephone line cord.

Connect the mains lead.

When the power is turned on for the first time, the unit will print some basic information.

To Household

Mains Supply

(220–240 V, 50 Hz)

Mains lead

Connect to “LINE”.

Handset cord

To B.T. socket

Telephone line cord

Caution:

When you operate this product, the power outlet should be near the product and easily accessible.

Note:

You can connect an extension telephone or answering machine to the external telephone jack (EXT) on this unit (p. 44, 48).

Telephone line connection is TNV (Telecommunication Network Voltage).

16

Setup

Date and time, your logo and facsimile telephone number

!

You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit.

Your logo

Your facsimile telephone number Date and time

Example:

FROM : Panasonic Fax FAX NO. : 1234567 26 Feb. 2001 09:02AM P1

Fax Correspondence

Setting the date and time

1

2

Press

MENU

.

Display:

SYSTEM SET UP

Press , then

0 1

.

SET DATE & TIME

3

4

Press

SET

.

Example:

D:01/M:01/Y:01

Cursor

Enter the correct day/month/year by selecting

2 digits for each, using the dial keypad.

Example: 10 Aug., 2001

Press

1 0 0 8 0 1

.

D:10/M:08/Y:01

5

6

Press

SET

.

Example:

TIME: 12:00AM

Enter the correct hour/minute by selecting

2 digits for each, using the dial keypad.

Press to select “AM” or “PM”.

Example: 3:15PM

1. Press

0 3 1 5

.

TIME: 03:15AM

2. Press until “PM” is displayed.

TIME: 03:15PM

7

Press

SET

.

SETUP ITEM [ ]

8

Press

MENU

.

Display

MENU

/

EASY DIAL

STOP

SET

Note:

You can enter the number by rotating

EASY DIAL

press in steps 4 and 6. In this case, to move the cursor.

If you select “24H” for the clock display

(feature #19 on page 55), the time is set using a 24 hour clock (military time).

Example: 3:15PM: Press

1 5 1 5

.

The accuracy of the clock is approximately

±60 seconds a month.

To correct a mistake

Press or to move the cursor to the

● incorrect number, and make the correction.

If you press

STOP

while programming, the display will return to the previous one.

17

Setup

Setting your logo

The logo can be your company, division or name.

1

Press

MENU

.

Display:

SYSTEM SET UP

2

Press ,

0 2

.

YOUR LOGO

3

LOGO=

4

Enter your logo, up to 30 characters, using the dial keypad. See the next page for details.

Example: “Bill”

Display

MENU

/

R

(Hyphen)

HANDSET MUTE

(Insert)

EASY DIAL SET

STOP

(Delete)

5

LOGO=B

Cursor

4

LOGO=Bi

5

LOGO=Bil

4. Press to move the cursor to the next space and press

5

six times.

LOGO=Bill

To change capital or lower case letters

Pressing the key will change to capital or lower case alternatively.

1. Press

2

twice.

2. Press

4

Display:

LOGO=B three times.

LOGO=BI

3. Press

.

4. Press

5

LOGO=Bi three times.

LOGO=Bil

SETUP ITEM [ ]

Press

MENU

.

6

Note:

You can enter your logo by rotating

(see the next page).

EASY DIAL

To correct a mistake

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

Move the cursor to the character you want to delete and press

STOP

.

18

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press

HANDSET MUTE

(Insert) to insert a space and enter the character.

Setup

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Keys

D E F

G H I d e g h i f 3

4

/

Characters

= , .

3

4

1

2

1

A

[

B

]

C

{ a

} b

+ c

2

_

8

9

0

5

6

7

J

M

P

T

W

0

K

N

Q

U

X

(

L

O

R

V

Y

) j m

S t

Z k n p u w l o q v x

!

5

6 r

8 y

" s z

#

7

9

$ %

To change capital or lower case letter.

R

Hyphen button (To insert a hyphen.)

HANDSET MUTE

Insert button (To insert one character or one space.)

STOP

Delete button (To delete a character.)

& ¥

` :

@

;

^

?

|

→ key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

key (To move the cursor to the left.)

To select characters using EASY DIAL

Instead of pressing the dial keys, you can select characters using EASY DIAL.

1. Rotate

EASY DIAL

displayed.

until the desired character is

2. Press to move the cursor to the next space.

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital alphabet

Lower case alphabet

Number

Symbol

: Rotating to

the right

: Rotating to

the left

EASY DIAL

19

Setup

Setting your facsimile telephone number

1

Press

MENU

.

Display:

SYSTEM SET UP

2

Press , then

0 3

.

YOUR FAX NO.

3

Press

SET

.

NO.=

4

Enter your facsimile telephone number, up to

20 digits, using the dial keypad.

Example:

NO.=1234567

5

Press

SET

.

SETUP ITEM [ ]

6

Press

MENU

.

Display

MENU

/

R

(Hyphen)

EASY DIAL

SET

STOP

(Delete)

Note:

You can enter your facsimile telephone number by rotating

EASY DIAL

. If you use to move the cursor.

EASY DIAL

, press

The button replaces the digit with a “+” and the button replaces it with a space.

Example (using the dial keypad): +234 5678

Press

2 3 4 5 6 7 8

.

To enter a hyphen in a telephone number, press

R

(Hyphen).

To correct a mistake

Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

Move the cursor to the number you want to delete and press

STOP

.

20

Volumes / Recall Feature

Adjusting volumes

!

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance.

To turn the ringer off:

1. Press repeatedly until the following message is displayed.

Display:

RINGER OFF= OK?

Monitor volume

8 levels (high to low) are available.

While using the monitor, press

.

Display

/ or

YES:SET/NO:STOP

2. Press

SET

.

To turn the ringer back on, press .

While the ringer volume is set to off:

The display will show the following message.

RINGER OFF

When a call is received, the unit will not ring and will display the following.

INCOMING CALL

SET

Melody ringer

You can select one of the four melodies instead of the bell. Change the setting (feature

#17 on page 55). The melody you selected will sound when the unit receives a call.

R button

!

(to use the recall feature)

!

R

is used to access special telephone services (optional) such as call waiting.

Contact your telephone company business office for details.

Example: Call waiting

When a call waiting tone is heard during a conversation:

To hold the existing call and accept the waiting call

Press

R

.

Each time you press

R

, you can switch between the first and second call.

Incoming calls cannot be dropped by the person who has received the call.

R

If your unit is connected to a PBX, pressing

R

host PBX such as transferring an extension call.

allows you to access some features of your

21

Automatic Dialling

Storing names and telephone numbers in ONE-TOUCH DIAL

!

For rapid access to frequently dialled numbers, the unit provides 10 stations of ONE-TOUCH

DIAL keys.

ONE-TOUCH DIAL 1 to 3 can be used alternatively as broadcast keys (p. 36).

1

Press

DIRECTORY PROGRAM

.

Display:

PRESS STATION

Display

ONE-TOUCH

DIAL

/

2

OR USE EASYDIAL

For ONE-TOUCH DIAL 1–3:

Press one of the ONE-TOUCH DIAL keys.

DIAL MODE to go to the next prompt.

Press

SET

3

For ONE-TOUCH DIAL 4–5:

Press one of the ONE-TOUCH DIAL keys.

For ONE-TOUCH DIAL 6–10:

Press

LOWER

, then press one of the ONE-

TOUCH DIAL keys.

Enter the name, up to 10 characters (see page 19 for instructions).

Example:

NAME=John

4

5

Example:

<S02>=

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

<S02>=1114497

6

R

(Hyphen)

LOWER

DIRECTORY PROGRAM

SET

STOP

(Delete)

Helpful hint:

You can confirm the stored items on the display (p. 26) or on the telephone number list

(p. 76).

Note:

A hyphen or a space entered in a telephone number counts as two digits.

If you want to enter a hyphen, press

REGISTERED

PRESS STATION

R

.

To correct a mistake

Press or to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/number

Move the cursor to the character/number you want to delete, and press

STOP

.

To print the one-touch label card with stored names

OR USE EASYDIAL

To program other stations, repeat steps 2 to 6.

Press

DIRECTORY PROGRAM

in step 7.

Display:

PRINT LABEL OK?

7

Press

STOP

If you press to exit the program.

DIRECTORY PROGRAM

instead of

STOP

, you can print the onetouch label card (see right).

YES:SET/NO:STOP

Press

SET

to start printing.

Put the card in the ONE-TOUCH DIAL location.

22

Automatic Dialling

Storing names and telephone numbers in EASY DIAL

!

For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory (100 stations).

Display /

1

Press

DIRECTORY PROGRAM

.

Display:

PRESS STATION

OR USE EASYDIAL

2

Rotate

EASY DIAL

displayed.

until the following is

NAME=

3

Enter the name, up to 10 characters (see page 19 for instructions).

Example:

NAME=Alice

4

Press

SET

.

NO.=

5

6

Enter the telephone number, up to 30 digits, using the dial keypad.

Example: NO.=5552233

If you want to enter a hyphen, press

R

.

Press

SET

.

REGISTERED

NAME=

7

To program other items, repeat steps 3 to 6.

Press

DIRECTORY PROGRAM

program.

to exit the

R

(Hyphen)

EASY DIAL

DIRECTORY PROGRAM

SET

STOP

(Delete)

Helpful hint:

You can confirm the stored items on the display (p. 26) or on the telephone number list

(p. 76).

Note:

When the following message is displayed in step 6, you can store only 5 more items.

Display: SPACE= 5 DIRS.

If there is no space to store new stations, the following message is displayed in step 1.

EASY DIAL FULL

Erase unnecessary stations (p. 25).

A hyphen or a space entered in a telephone number counts as two digits.

To correct a mistake

Press or to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/number

Move the cursor to the character/number you want to delete, and press

STOP

.

23

Automatic Dialling

Editing and erasing a stored name and number

!

Editing a stored name and number

You can edit a name or number that is stored in ONE-TOUCH DIAL and EASY DIAL.

1

Rotate

EASY DIAL

is displayed.

Example: until the desired name

Mary <S01> means the station number for ONE-TOUCH DIAL

2

Press

DIRECTORY PROGRAM

.

EDIT= DELETE=#

3

Press to select “EDIT”.

NAME=Mary

If you do not need to edit the name, skip to step 5.

4

5

Edit the name (see page 19 for instructions).

Press

SET

.

Example:

<S01>=0123456

If you do not need to edit the telephone number, skip to step 7.

6

Edit the telephone number. For further details, see page 23.

7

Press

SET

.

REGISTERED

Display

EASY DIAL

DIRECTORY PROGRAM

SET

24

Automatic Dialling

Erasing a stored station and item

You can erase ONE-TOUCH DIAL station and EASY DIAL item.

1

Rotate

EASY DIAL

is displayed.

Example: until the desired name

Mary <S01>

Display

2

Press

DIRECTORY PROGRAM

.

EDIT= DELETE=#

3

Press to select “DELETE”.

DELETE OK?

EASY DIAL

DIRECTORY PROGRAM STOP

SET

YES:SET/NO:STOP

To cancel erasing, press

STOP

.

4

Press

SET

.

DELETED

The stored name and number are deleted.

25

Automatic Dialling

Making a voice call using ONE-TOUCH DIAL and EASY DIAL

!

Before using this feature, program the desired names and telephone numbers into ONE-TOUCH

DIAL and EASY DIAL (p. 22, 23).

Using ONE-TOUCH DIAL

Display

Handset

Press

MONITOR

or lift the handset.

1

Display:

TEL=

Confirm that there are no documents in the document entrance.

2 For ONE-TOUCH DIAL 1–5:

Press the desired ONE-TOUCH DIAL key.

For ONE-TOUCH DIAL 6–10:

Press

LOWER

, then press the desired

ONE-TOUCH DIAL key.

Example:

TEL=<John>

The unit will start dialling automatically.

Using EASY DIAL

1

Rotate

EASY DIAL

is displayed.

until the desired name

Example: Lisa

If the desired name has not been stored, press

STOP

manually.

and dial the number

EASY DIAL

LOWER

NAME/TEL NO.

MONITOR

STOP

ONE-TOUCH

DIAL

2

Press

MONITOR

or lift the handset.

The unit will start dialling automatically.

To confirm the stored telephone number on the display

1. Rotate

EASY DIAL

displayed.

until the desired name is

Example: John <S06>

2. Press means the station number for ONE-TOUCH DIAL

NAME/TEL NO.

.

1114497 <S06>

To stop the confirmation, press

STOP

.

To make a call, press handset.

MONITOR

or lift the

To search for a name by initial

Example: “Lisa”

1. Rotate

EASY DIAL

displayed.

until any name is

Example:

Alan

2. Press

5

repeatedly until any name with the initial “L” is displayed (see the character table on page 19).

Larry

3. Rotate

EASY DIAL

is displayed.

to the right until “Lisa”

Lisa

To stop the search, press

To make a call, press the handset.

STOP

MONITOR

.

or lift

Note:

When you want to search for symbols (not letters or numbers), press in step 2.

26

Caller ID

Caller ID service from your phone company

!

This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service.

Important:

This unit is designed in accordance with the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP

(Calling Line Identification Presentation) features.

This unit will only display the caller’s telephone number and name.

This unit will not support future additional telephone services.

This unit cannot support services based on the “DTMF based subscriber line protocol”.

Depending on the service of the local telephone company, the date/time of the call or the caller’s name may not be displayed.

Set the following ring count settings to 2 or more rings beforehand.

—FAX ring count (feature #06 on page 55)

—TEL/FAX ring count (feature #78 on page 59)

How Caller ID is displayed

The calling party’s telephone number or name will be displayed after the first ring.

You then have the option of whether or not to answer the call depending on the caller.

Example:

1234567890

The unit will automatically store the caller information (telephone number, name and the time of the call). You can view the caller information

(p. 28) and print the caller ID list (p. 29).

Display

Note:

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.

I f the unit cannot receive caller information, the unit will show the following.

OUT OF AREA

The caller dialled from an area which does not provide Caller ID service.

The caller requested not to send caller information.

PRIVATE CALLER

OR

WITHHELD

LONG DISTANCE

The caller made a long distance call.

27

Caller ID

Viewing and calling back using caller information

!

You can easily view caller information and call back.

Important:

Calling back will not be available in the following cases.

—The telephone number includes data other than numbers (i.e. or #).

—The caller information does not include a telephone number.

Depending on the service of the local telephone company, the date/time of the call or the caller’s name may not be displayed.

1

Press

CALLER ID SEARCH

.

Example (2 new calls are received):

Example:

2 NEW CALLS

Handset

Display

Display:

USE EASY DIAL

2

Rotate

EASY DIAL

to the right (clockwise).

The display will show the most recent caller’s number.

If you rotate to the left, the display will show the reviewed calls.

To stop viewing, press

STOP

.

3

Press

MONITOR

or lift the handset to make a call.

The unit will start dialling automatically.

To send a fax – insert the document FACE

DOWN and press

FAX START

.

EASY DIAL STOP

CALLER ID SEARCH

NAME/TEL NO.

FAX START

MONITOR

To display the date/time of the call and the caller’s name

Press

NAME/TEL NO.

repeatedly in step 2.

Example:

13456789012 14 Mar. 10:30AM WENDY ROBERTS

Note:

If you select “24H” for the clock display (feature #19 on page 55), the time is shown using a 24 hour clock

(military time).

Display while viewing

NO NAME RCVD

When the unit could not receive a name.

END OF NEW CALL

After the last new call has been displayed.

END

After all calls have been displayed.

NO CALLER DATA

When no calls have been received.

28

Caller ID

Confirming caller information using the Caller ID list

!

The unit will store the 30 most recent caller information.

—To print manually, see below.

—To print automatically after every 30 new calls, activate feature #26 (p. 56).

Important:

Depending on the service of the local telephone company, the date/time of the call or the caller’s name may not be displayed.

Sample of a Caller ID list

CALLER ID LIST

NO.

NAME

01

02

WENDY ROBERTS

ALLAN STONE

03 MIKE TIMAR

TELEPHONE NUMBER

3456789012

4567890123

9876543210

YOUR LOGO :

YOUR FAX NO. :

TIME OF CALL

14 Mar.10:30AM

13 Mar.08:35AM

11 Mar.09:35AM

20 Mar. 2001 09:19AM

ANSWER

FAX

FAX

TEL

STATUS

!

*

Note:

If you select “24H” for the clock display (feature #19 on page 55), the time is shown using a 24 hour clock

(military time).

Printing and erasing the Caller ID list

!

Display

MENU

1

Press

CALLER ID PRINT

to start printing.

Display: PRINTING

The display will show the following after printing.

ERASE ALL OK?

YES:SET/NO:STOP

STOP SET CALLER ID PRINT

2

Press

SET

STOP

to exit the program, or press to erase all of the stored caller information.

To erase caller information without printing

1. Press

MENU

three times.

Display:

CALLER SET UP

4. Press

SET

.

ERASE COMPLETED

2. Press

SET

.

CALL LIST ERASE

3. Press

SET

.

ERASE ALL OK?

To cancel erasing, press

MENU

.

STOP

, then

5. Press

STOP

to exit the program.

29

Caller ID

Storing caller information in ONE-TOUCH

DIAL and EASY DIAL

!

Important:

This feature is not available in the following cases.

—The telephone number includes data other than numbers (i.e. or #).

—The caller information does not include a telephone number.

1

Press

CALLER ID SEARCH

.

Example:

2 NEW CALLS

Display:

USE EASY DIAL

2

Rotate

EASY DIAL

until the number you want to store is displayed.

Example:

3453809

3

Press

DIRECTORY PROGRAM

.

PRESS STATION

For EASY DIAL:

Rotate

EASY DIAL

.

NAME=

Press

SET

.

NO.=3453809

5

Press

SET

.

REGISTERED

DIRECTORY PROGRAM

Display ONE-TOUCH DIAL

OR USE EASYDIAL

4

For ONE-TOUCH DIAL 1–3:

Press the desired ONE-TOUCH DIAL key.

DIAL MODE

Press

SET

.

Example:

Press

SET

.

Example:

NAME=

<S02>=3453809

For ONE-TOUCH DIAL 4–5:

Press the desired ONE-TOUCH DIAL key.

NAME=

Press

SET

.

<S04>=3453809

For ONE-TOUCH DIAL 6–10:

Press

LOWER

, then press the desired

ONE-TOUCH DIAL key.

NAME=

Press

SET

.

<S06>=3453809

EASY DIAL

LOWER SET

CALLER ID SEARCH

Note:

● You can confirm the stored items on the display (p. 26) or on the telephone number list

(p. 76).

You can only store a name of up to 10 characters long.

● To edit a name and number, see page 24.

● If you enter a new item into ONE-TOUCH

DIAL, the previous entry will be overwritten.

● If you use ONE-TOUCH DIAL 1–3 as a broadcast station, you cannot store caller information.

● If the EASY DIAL directory is full, you cannot store caller information.

If you store a name in step 4, the name will be shown when using ONE-TOUCH DIAL or

EASY DIAL. However, the name will not be displayed when the same caller calls unless the Caller ID service offers the name service.

30

Voice Contact

Talking to the other party after fax transmission or reception

!

You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

1

Press

MONITOR

while transmitting or receiving documents.

Display:

VOICE STANDBY

Your unit will call the other party with a distinctive ring.

When the other party answers, your unit will emit a distinctive ring.

2

Lift the handset to start talking.

Display

Handset

FACE DOWN

MONITOR

Note:

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document has been received.

Receiving a request for voice contact

1

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

PLEASE PICK UP

2

Lift the handset within 10 seconds of the distinctive ring to start talking.

Note:

If you do not answer within 10 seconds of the distinctive ring, the line will be disconnected.

31

Sending Faxes

Sending a fax manually

!

1

2

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE

DOWN until the unit grasps the document and a single beep is heard.

Display:

STANDARD

3

4

If necessary, press

RESOLUTION

repeatedly to select the desired setting

(see below).

Press

MONITOR

or lift the handset.

5

6

TEL=

Dial the fax number.

Example:

TEL=5678901

When the fax tone is heard:

Press

FAX START

, and replace the handset if you are using it.

OR

When the other party answers your call:

Using the handset, ask them to press their start button. When the fax tone is heard, press

FAX START

and replace the handset.

CONNECTING.....

Display

Handset

Document guides

FACE DOWN

STOP

FAX START

MONITOR

RESOLUTION

QUICK SCAN START

REDIAL/PAUSE

To stop transmission

To redial the last number

If the line is busy, the unit will automatically redial the number up to 5 times.

During redial, the following will be displayed.

Display: WAITING REDIAL

To cancel redialling, press

STOP

.

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

The handset must be on the cradle.

2. Insert the document.

32

To select the resolution

Select the desired resolution according to the type of document.

STANDARD: For printed or typewritten originals with normal-sized characters.

FINE: For originals with small printing.

SUPER FINE: For originals with minute printing.

PHOTO: For originals containing photograph.

PHOTO WITH TEXT: For originals containing photograph and text.

Using the “FINE”, “SUPER FINE”, “PHOTO” or “PHOTO WITH TEXT” setting will increase transmission time.

If the resolution setting is changed during feeding, it will be effective from the next sheet.

The “SUPER FINE” resolution only works with other compatible fax machines.

Sending from memory

You can press

QUICK SCAN START

document into memory before sending.

After storing, the unit will transmit the document.

If the document exceeds the memory capacity (p. 77), sending will be cancelled.

Sending Faxes

Sending a fax using ONE-TOUCH DIAL and

EASY DIAL

!

Before using this feature, program the desired names and telephone numbers into ONE-TOUCH

DIAL and EASY DIAL (p. 22, 23).

1

2

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE

DOWN until the unit grasps the document and a single beep is heard.

Display: STANDARD

Document guides

Display

FACE DOWN

3

4

If necessary, press

RESOLUTION

repeatedly to select the desired setting

(p. 32).

Enter the fax number.

Using ONE-TOUCH DIAL 1–5:

Press the desired ONE-TOUCH DIAL key.

Using ONE-TOUCH DIAL 6–10:

Press

LOWER

, then press the desired

ONE-TOUCH DIAL key.

Using EASY DIAL

:

Display the desired name and press

FAX START

.

EASY DIAL

STOP RESOLUTION

LOWER

ONE-TOUCH DIAL

FAX START

Fax auto redial

If the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times.

This feature is also available for delayed transmission (feature #25 on page 56).

During redial, the following will be displayed.

Display:

WAITING REDIAL

To cancel redialling, press

STOP

.

If your unit does not send a fax

Confirm the stored telephone number on the display and check that the number dialled is answered by the other party’s machine (p. 26).

The connecting tone will be heard during dialling to tell you the status of the other party’s machine

(feature #76 on page 58).

33

Sending Faxes

Documents you can send

!

Minimum size Maximum size Effective scanning area

4 mm

Scanned area

Document weight

Single sheet:

45 g /m

2 to 90 g /m

2

Multiple sheets:

60 g

/m 2 to 80 g

/m 2

128 mm

4 mm

4 mm

216 mm

4 mm

208 mm

Paper width

216 mm

Note:

Remove clips, staples or other similar fasteners.

Check that ink, paste or correction fluid has dried.

Do not send the following types of documents. Use copies for fax transmission.

—Chemically treated paper such as carbon or carbonless duplicating paper

—Electrostatically charged paper

—Heavily curled, creased or torn paper

—Paper with a coated surface

—Paper with a faint image

—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

To transmit more than 15 pages at a time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

34

Sending Faxes

Reports for confirmation

!

To confirm the communication results, the following reports are available.

Sending report

This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 55).

Sample of a sending report

SENDING REPORT

NO.

OTHER FACSIMILE

01 2345678

START TIME

20 Jan.09:18AM

YOUR LOGO :

YOUR FAX NO. :

20 Jan. 2001 09:19AM

USAGE TIME MODE

00'51 SND

PAGES

00

RESULT CODE

COMMUNICATION ERROR 43

Communication message (p. 60)

Error code

Note:

If you select “24H” for the clock display (feature #19 on page 55), the time is shown using a 24 hour clock

(military time).

Journal report

The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased.

—To print manually, see page 76.

—To print automatically after every 30 new fax communications, activate feature #22 (p. 56).

Sample of a journal report

JOURNAL

01

02

03

04

05

NO.

OTHER FACSIMILE

3332222

9998765

2345678

555556677

START TIME

21 Jan.07:14AM

21 Jan.08:17AM

21 Jan.09:18AM

22 Jan.10:35AM

USAGE TIME

00'45

00'58

00'48

02'45

03'50

YOUR LOGO :

YOUR FAX NO. :

25 Jan. 2001 11:22AM

MODE

SND

SND

RCV

SND

SND

RCV

PAGES

01

02

01

03

05

03

RESULT CODE

OK

OK

OK

COMMUNICATION ERROR 43

OK

OK

Communication message (p. 60)

Error code

Note:

If you select “24H” for the clock display (feature #19 on page 55), the time is shown using a 24 hour clock

(military time).

35

Sending Faxes

Broadcast transmission

!

This feature is useful for sending the same document often to selected parties (up to 20 stations). First program the stations, then see page 39 for transmission.

The broadcast function utilises ONE-TOUCH DIAL 1–3. The one-touch dial function will be cancelled.

BROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and EASY DIAL entries. MANUAL BROAD key can also accept manual dialling entries.

Programming the stations

1

Display: PRESS STATION

Using the dial keypad (only for

MANUAL BROAD):

Enter the fax number and press

SET

.

Example:

DIR=3456789

OR USE EASYDIAL

DIR=3456789 [01]

2

For BROADCAST 1–2:

Press the desired

BROADCAST

key.

To enter other stations, repeat this step (up to 20 stations).

DIAL MODE

“BROADCAST”.

Example:

BROADCAST 1

For MANUAL BROADCAST:

5

Press

SET

after programming all of the desired stations.

REGISTERED

PRESS STATION

DIAL MODE

Rotate

BROAD”.

EASY DIAL

to select “MANUAL

MANUAL BROAD

3

4

Example:

DIR= [00]

Enter stations.

Using ONE-TOUCH DIAL 1–5:

Press the desired ONE-TOUCH DIAL key.

Example:

DIR=ANN [01]

Using ONE-TOUCH DIAL 6–10:

Press

LOWER

, then press the desired

ONE-TOUCH DIAL key.

DIR=Luke [01]

OR USE EASYDIAL

To program another broadcast key, repeat steps 2 to 5.

Press

STOP

6

MANUAL BROAD

to exit the program.

BROADCAST

ONE-TOUCH

DIAL

Display

Display the desired name and press

SET

.

Example:

John [01]

SET

EASY DIAL

LOWER

DIRECTORY PROGRAM

STOP

DIR=John [02]

Note:

If you enter the wrong station, press

STOP

after step 4 to erase the station.

Confirm the stored items by printing a broadcast programming list (p. 76).

36

Sending Faxes

Adding a new station

1

Rotate

EASY DIAL

name is displayed.

Example: until the desired key

<BROADCAST1>

2

Press

DIRECTORY PROGRAM

.

ADD= DELETE=#

3

4

Press to select “ADD”.

Rotate

EASY DIAL

until the desired name you want to add is displayed (only using

EASY DIAL is available).

Example (EASY DIAL): Mike

5

Example

(ONE-TOUCH DIAL-2):

Press

SET

.

Peter <S02>

REGISTERED

6

Example:

Nikki

To add other stations, repeat steps 4 and 5

(up to 20 stations).

Press

DIRECTORY PROGRAM

program.

to exit the

Display

EASY DIAL

DIRECTORY PROGRAM

SET

37

Sending Faxes

Erasing a stored station

1

Rotate

EASY DIAL

name is displayed.

Example: until the desired key

<BROADCAST1>

2

Press

DIRECTORY PROGRAM

.

ADD= DELETE=#

Press to select “DELETE”.

3

4

Rotate

EASY DIAL

until the desired station you want to erase is displayed.

Example (EASY DIAL):

Dick

5

Example

(ONE-TOUCH DIAL-3):

Sam

To cancel erasing, press

STOP

.

<S03>

Press

SET

.

DELETE OK?

Display

EASY DIAL

DIRECTORY PROGRAM

SET

STOP

YES:SET/NO:STOP

6

Press

SET

.

DELETED

Example: Bob

To delete other stations, repeat steps 4 to

6.

7

Press

DIRECTORY PROGRAM

program.

to exit the

38

Sending Faxes

Sending the same document to pre-programmed parties

1

Insert the document FACE DOWN.

If necessary, press

RESOLUTION

repeatedly to select the desired setting

(p. 32).

2

MANUAL BROAD

.

You can also use

EASY DIAL

desired key name, and press

FAX START

.

. Display the

Example:

<BROADCAST1>

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (see below).

Note:

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialled up to 5 times after all of the other stations have been called.

MANUAL BROAD

BROADCAST

Display

EASY DIAL

STOP RESOLUTION

FAX START

SET

To cancel the broadcast setting

1. Press

STOP

while the unit displays the following message.

Display:

BROADCASTING

The display will show the following.

SEND CANCELLED?

YES:SET/NO:STOP

2. Press

SET

.

Sample of a broadcast sending report

BROADCAST REPORT 1

NO.

01

02

03

04

OTHER FACSIMILE

Mike

Peter

Sam

Kim

START TIME

10 Jan.09:31AM

10 Jan.09:33AM

10 Jan.09:34AM

10 Jan.09:35AM

TOTAL

USAGE TIME

01'10

01'08

01'09

01'10

004'37

10 Jan. 2001 09:36AM

YOUR LOGO :

YOUR FAX NO. :

PAGES RESULT

02

02

02

02

008

OK

OK

OK

OK

Note:

If you select “24H” for the clock display (feature #19 on page 55), the time is shown using a 24 hour clock

(military time).

39

Receiving Faxes

Setting the unit to receive faxes

!

Use only as a fax With answering machine

External telephone answering machine (not included)

How you want the unit to receive calls

You have a separate telephone line just for faxes.

You want to use the fax machine with an answering machine.

You have to set this.

FAX ONLY mode (p. 43)

Turn AUTO ANSWER on by

ON

Activating an answering

machine (p. 44)

Connect an external telephone answering machine and set the ring count of the answering machine to less than 4.

Set the ring count in FAX

ONLY mode of the fax machine to more than 4, if you use with AUTO ANSWER on.

This is how the unit will operate.

When receiving calls:

All incoming calls will be answered as faxes.

When receiving voice calls:

The answering machine will record voice messages.

When receiving fax calls:

The fax machine will disconnect the answering machine and receive documents.

40

Receiving Faxes

Use as telephone/ automatic fax

Ring

Ring

Ring

You want to answer the voice call yourself and receive fax calls without rings.

Mostly voice calls

Ring

Ring

Ring

You plan to answer the calls yourself.

TEL/FAX mode (p. 46)

Set feature #77 to “TEL/FAX” (p. 59).

Turn AUTO ANSWER on by pressing

AUTO ANSWER

.

TEL mode (p. 42)

Turn AUTO ANSWER off by pressing

AUTO ANSWER

.

Other options

With a PC

If you have a computer attached to the same telephone line, see page 48.

Remote fax activation

You can also receive a fax using an extension telephone. While hearing a fax calling tone with an extension telephone, press

9

(pre-selected fax activation code) to receive a fax

(p. 48).

ON

OFF

When receiving voice calls:

The unit will ring.

When receiving fax calls:

The unit will receive fax documents without ringing.

When receiving calls:

You have to answer all calls manually.

To receive a fax document, press

FAX START

each fax call.

for

41

Receiving Faxes

TEL mode

!

(answering all calls manually)

Activating TEL mode

If the AUTO ANSWER light is on, turn it off by pressing

AUTO ANSWER

.

Display: TEL MODE

OFF

Display

Receiving a fax manually

1

When the unit rings, lift the handset to answer the call.

2

When:

—document reception is required,

—a fax calling tone (slow beep) is heard, or

—no sound is heard, press

FAX START

.

CONNECTING.....

3

Replace the handset.

The unit will start fax reception.

Handset

STOP

FAX START

To stop receiving

Press

STOP

.

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start fax reception.

If this feature is not required, set feature #46 to off (p. 57).

Auto reduction feature

If the other party sends a document that is longer than your recording paper, your unit will reduce the receiving document to the proper size and print it.

If you want to print the original size, set feature

#37 to off (p. 57).

Fax reception in memory

When a printing problem is detected, the unit will temporarily store the received document into memory.

While the document is in memory:

—the display will show an error message and the following message alternately,

Display: FAX IN MEMORY

—slow beeps will sound if feature #44 is set to on

(p. 57).

Follow the instructions on pages 61 and 62 to solve the problem.

For memory capacity, see page 77.

42

FAX ONLY mode

!

(all calls are received as faxes)

Receiving Faxes

Activating FAX ONLY mode

1

Set feature #77 to “FAX ONLY” (p. 59).

2

If the AUTO ANSWER light is off, turn it on by pressing

AUTO ANSWER

.

Display: FAX ONLY MODE

The unit will automatically answer all calls and only receive fax documents.

ON

Display

Note:

The number of rings before a call is answered in the FAX ONLY mode can be changed (feature #06 on page 55).

This mode should not be used with a telephone line which is used for both voice and fax calls. Fax communication will be attempted even if someone is trying to call you.

If you have a telephone line just for faxes, we recommend the following setup.

Example: One telephone line is used for voice calls and a separate telephone line for faxes.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

43

Receiving Faxes

Using the unit with an answering machine

!

Setting up the fax machine and an answering machine

Connect the answering machine.

1

Remove the stopper and connect the cord.

2

Extension telephone adaptor

(not included)

Answering machine

(not included)

Telephone line cord

(not included)

Set the number of rings on the answering machine to less than 4.

This will allow the answering machine to answer the call first.

3

Record a greeting message on the answering machine.

Example:

“This is (your name, business and/or telephone number). We are unable to answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

We recommend you record your message around 10 seconds long and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4

Activate the answering machine.

5

Set the receive mode of the fax machine to TEL mode (p. 42) or FAX ONLY mode (p. 43).

If you set to FAX ONLY mode, set the ring count in FAX ONLY mode to more than 4

(feature #06 on page 55). Using FAX ONLY mode will allow you to receive faxes if the answering machine is full.

6

Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 55.

44

Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically when the machine detects a fax calling tone.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

Note:

Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call.

Inform the caller of the following procedure beforehand.

1. The caller calls your fax machine.

The answering machine will answer the call.

2. The caller can leave a message after the greeting message.

3. The caller presses

9

(pre-selected fax activation code).

The fax machine will activate the fax function.

4. The caller presses the start button to send a document.

Note:

The fax activation code can be changed in feature #41 (p. 57).

If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

45

Receiving Faxes

TEL/FAX mode

!

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are always near the fax machine, and want to receive faxes without the unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode, see below.

A call is received.

The fax machine will not ring.

“TEL/FAX delayed ring count”

Voice call

The fax machine will ring up to 3 times.

“Silent fax recognition ring count”

Rin g

Rin g

Rin g

● The call is connected.

Fax calling tone*

The fax machine will automatically receive documents without ringing.

The calling party will hear a different ring back tone.

Answer the call.

If the call is not answered, the fax machine will activate the fax function for the other party’s fax machine that did not send a fax calling tone.

* A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability.

Note:

The fax machine will display the following when a call is received.

Display:

INCOMING CALL

The ringer should be on (p. 21).

To set TEL/FAX mode

1. Set feature #77 to “TEL/FAX” (p. 59).

2. If the AUTO ANSWER light is off, turn it on by pressing

AUTO ANSWER

.

ON

46

Receiving Faxes

When an extension telephone is connected

A call is received.

The fax machine will not ring, but the extension telephone will ring

twice.

“TEL/FAX delayed ring count”

Voice call

The extension telephone will not ring, but the fax machine will ring up to 3 times.

“Silent fax recognition ring count”

Rin g

Rin g

Rin g

Ring

Ring

The call is connected.

Fax calling tone*

The fax machine will automatically receive documents without ringing.

The calling party will hear a different ring back tone.

You can answer the call with the extension telephone.**

1. Lift the handset.

ring back tone is heard.

● The code number can be changed

in feature #49 (p. 57).

Answer the call.

● If the call is not answered, the fax machine will activate the fax function for the other party’s fax machine that did not send a fax calling tone.

* A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have this capability.

** This feature may not function depending on the type of an extension telephone. If the fax machine activates the fax function, press

STOP

on the fax machine in step 2 to talk with the calling party.

TEL/FAX delayed ring count

The number of rings generated before the fax machine answers depends on the setting of feature

#78 on page 59. The fax machine will not generate an audible ring during this time.

Silent fax recognition ring count

The fax machine generates audible rings to indicate that it is receiving a voice call. The number of rings generated depends on the setting of feature #30 on page 57. This signal will not ring at an extension telephone.

47

Receiving Faxes

Using the unit with a computer

!

We recommend that you always connect the fax machine directly to the wall jack.

EXT

Wall jack

Wall jack

Computer

Answering machine

(not included)

Note:

Set the fax machine to TEL mode.

The device which has the shortest ring count will answer a call first.

If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer.

Extension telephone

!

If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press

FAX START

on the fax machine.

Important:

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

1

When the extension telephone rings, lift the handset of the extension telephone.

2

When:

—document reception is required,

—a fax calling tone (slow beep) is heard, or

—no sound is heard, press

9

(pre-selected fax activation code) firmly.

3

Hang up the handset.

The fax machine will start reception.

Note:

You can change the fax activation code in feature #41

(p. 57).

Extension telephone

To the EXT jack or the same line

48

Receiving Faxes

Turning the AUTO ANSWER mode on remotely

!!

When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you can turn the AUTO ANSWER mode (FAX ONLY or TEL/FAX) on from a remote location using a touch tone telephone.

1. Call your unit and wait for 10 rings.

You will hear a beep signal.

2. To switch to the FAX ONLY mode:

Press within 8 seconds.

To switch to the TEL/FAX mode:

Press within 8 seconds.

3. Hang up the handset.

Note:

Press or within 8 seconds after hearing the beep, otherwise the call will be interrupted and the unit will remain in the TEL mode.

49

Receiving Faxes

Receive polling

!

(retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call.

Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

1

Press

MENU

four times.

Display:

POLLING

Display

2

Press

SET

.

3

Dial the fax number.

Example: FAX=3331111

4

Press

SET

.

CONNECTING.....

The unit will start reception.

MENU

SET

50

Receiving Faxes

Pager call

!

This feature allows your unit to call your pager when your unit receives a fax document.

1

Press

MENU

.

Display:

SYSTEM SET UP

2

Press , then

7 0

.

FAX PAGER CALL

3

Press

SET

.

MODE=OFF

4

5

Rotate

EASY DIAL

to select “ON”.

MODE=ON

If this feature is not required, select “OFF”.

Press

SET

.

NO.=

6

Enter your pager number.

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PP12345678PP5555#

Your pager number

Pauses

Your pager access code, if required.

Message you want displayed on your pager

Display

MENU

MONITOR

REDIAL/PAUSE

(Pauses)

EASY DIAL

SET

7

Press

SET

.

The unit will dial the stored number.

PAGER TEST

8

Check that your pager receives a pager test call.

9

Press

MONITOR

.

When your pager receives a pager call

Your pager will display the message you entered in step 6. (For example: 5555)

5555

Pager

51

Copying

1

2

Making a copy

!

The unit can make single or multiple copies (up to 99).

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE

DOWN until the unit grasps the document and a single beep is heard.

Display:

STANDARD

Make sure the handset is on the cradle.

Press

COPY START

.

3

100% FINE [01]

4

If necessary, enter the number of copies

(up to 99).

Press

COPY START

.

The unit will start copying.

Display

Document guides

FACE DOWN

COPY START

STOP

COLLATE

RESOLUTION

COPY ZOOM

Note:

Any transmittable document can be copied (p. 34).

To stop copying

Press

STOP

.

Convenient way to make a copy

!

The following settings are available before you start copying.

Resolution

Reduction/enlargement rate

Collation (sort)

To select the resolution according to the type of document

Press

RESOLUTION

repeatedly to select the desired setting.

FINE: For printed or typewritten originals with small printing.

Display while copying

100% FINE [01]

SUPER FINE: For originals with minute printing.

100% S-FINE[01]

PHOTO: For originals containing photograph.

100% PHOTO [01]

PHOTO WITH TEXT: For originals containing photograph and text.

100% MIXED [01]

If you select “STANDARD”, copying will be done using “FINE” mode.

52

Copying

To reduce or enlarge a document

To make a reduced copy, press

COPY ZOOM

repeatedly and select the desired reduction rate. The unit can reduce copies to as little as 50% of the original by changing the reduction rate 5% at a time.

To make an enlarged copy, press

COPY ZOOM

repeatedly and select the desired enlargement rate. The unit can enlarge copies to as much as 200% of the original by changing the enlargement rate 5% at a time.

Example: 70% reduced copy

Original document Reduced copy

A B

A B

C D

C D

Example: 150% enlarged copy

Original document Enlarged copy

A B

A B

C D

C D

Note:

The display will show the rate you selected while copying.

Example:

75% FINE [01]

Reduction/enlargement rate

For an enlarged copy, the unit will only enlarge the centre of the upper part of the document. To make an enlarged copy of the bottom of the document, turn the document around, insert it into the unit, and then make a copy.

To collate multiple copies

The unit can collate multiple copies in the same order as the original document pages.

Press

COLLATE

until the following is displayed and start copying.

Display:

COLLATE=ON

Example: Making two copies of a 4-page original document

1

2

3

4

1

2

3

4

Collated pages

4

4

2

3

3

1

1

2

Uncollated pages

Note:

The unit will store the documents into memory while collating copy. If memory becomes full while storing, the unit will only print out the stored pages.

While collating copies, the display will show the following.

Example: 100% FINE [01]C shows collating copy

53

Features Summary

Programming

!

The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 55–59).

General programming method

1

Press

MENU

.

Display: SYSTEM SET UP

2

Select the feature you wish to program.

For basic features (p. 55):

Rotate

EASY DIAL

feature is displayed.

until the desired

For advanced features (p. 56–59):

Rotate

EASY DIAL

displayed.

until the following is

ADVANCED MODE

SET EASY DIAL

until the desired feature is displayed.

3

The current setting of the feature will be displayed.

4

Rotate

EASY DIAL

is displayed.

until the desired setting

This step may be slightly different depending on the feature.

5

The setting you selected is set, and the next feature will be displayed.

Display

MENU

EASY DIAL SET

6

To exit programming, press

MENU

.

To cancel programming

Press

MENU

to exit the program.

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of

2. Press

.

and the 2-digit code number.

3. Follow steps 3 to 6 above.

See programming tables for code numbers

(p. 55– 59).

54

Features Summary

Basic features

!

Programming table

Code Display & Feature

#01

SET DATE & TIME

To set the date and time.

Settings

dd/mm/yy hh:mm

(2 digits for each entry)

(Up to 30 characters)

How the unit operates

See page 17 for details.

See page 18 for details.

#02

YOUR LOGO

To set your logo.

See page 20 for details.

#03

YOUR FAX NO.

To set your facsimile telephone number.

(Up to 20 digits)

SENDING REPORT

#04

To print and check the sending report for fax transmission results

(p. 35).

ERROR

ON

OFF

1, 2, 3, 4, 5,

6, 7, 8, 9

“ERROR”: The sending report will be printed only when fax transmission fails.

“ON”: The sending report will be printed out after every transmission.

If you are using the unit with an answering machine, set to more than 4 (p. 44).

#06

FAX RING COUNT

To change the number of rings before the unit answers a call in

FAX ONLY mode.

#12

REMOTE TAM ACT.

If you are using the unit with an answering machine, activate this feature, and set the remote activation ID to secure the remote operation for the answering machine.

#17

MELODY RINGER

To set the ring melody.

ON / ID=11

OFF

To select “ON” and enter ID:

1. Press

MENU

.

2. Rotate feature.

EASY DIAL

and select this

3. Press

4. Rotate

SET

.

EASY DIAL

to select “ON”.

5. Press

SET

.

6. Enter your ID from 1 to 5 digits, using 0–9, and #.

7. Press

SET

.

8. Press

MENU

.

You can select the bell or the melody.

The selected bell or melody will sound while setting.

BELL

MELODY

(A, B, C, D)

CLOCK DISPLAY

#19

To select either 12 hour clock or 24 hour clock for display messages and reports.

12H

24H

“12H”: 12 hour clock is used.

“24H”: 24 hour clock is used.

(The default setting is in bold type.)

55

Features Summary

Advanced features

!

How to set menu options

1. Press

MENU

.

2. Rotate

EASY DIAL

displayed.

Display: until the following is

ADVANCED MODE

Press

SET

and rotate

EASY DIAL

the desired feature is displayed.

3. Press

SET

.

until

4. Rotate

EASY DIAL

setting is displayed.

5. Press

6. Press

SET

MENU

.

.

until the desired

Note:

Step 4 may be slightly different depending on the feature.

See page 54 for more details.

Programming table

Code

#22

Display & Feature Settings

AUTO JOURNAL

To print the journal report automatically for fax communications.

ON

OFF

How the unit operates

“ON”: The unit will print the journal report automatically after every 30 new fax communications (p. 35).

#23

OVERSEAS MODE

If you have difficulty sending an overseas fax, activate this feature before starting transmission. This feature makes sending documents easier as the transmission speed is slowed down.

ON

OFF

After transmission, the unit will turn off automatically.

This feature is not available for broadcast transmission.

The calling charge may be higher.

#25

DELAYED SEND

To send a fax automatically at a specified time.

This allows you to take advantage of low-cost calling hours offered by your telephone company.

The setting can be reserved to take place up to 24 hours in advance.

If you select “24H” for the clock display (feature #19 on page 55), the time is set using a 24 hour clock (military time).

ON / fax no. / hh:mm

OFF

To send a document:

1. Insert the document.

2. Follow steps 1–3 above.

3. Rotate

4. Press

EASY DIAL

SET

.

to select “ON”.

5. Enter the fax number.

6. Press

SET

.

7. Enter the transmission start time.

Press to select “AM” or “PM”.

8. Press

9. Press

SET

MENU

.

.

To cancel after programming, press

STOP

then

SET

.

#26

AUTO CALL. LIST

To print the Caller ID list automatically.

ON

OFF

“ON”: The unit will print the Caller

ID list automatically after every 30 new calls (p. 29).

(The default setting is in bold type.)

56

Features Summary

Code Display & Feature Settings

SILENT FAX RING

#30

To change the number of rings when the unit detects a voice call in

TEL/FAX mode.

3, 4, 5, 6, 7,

8, 9

How the unit operates

See pages 46 and 47 for details.

#39

#41

AUTO REDUCTION

#37

To receive a fax document that is longer than your recording paper.

LCD CONTRAST

To adjust the display contrast.

FAX ACTIVATION

If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 48).

This code is also used to receive a voice message and a fax in the same call (p. 45).

RECEIVE ALERT

#44

To alert you with beeps when a received document is stored into memory due to a problem.

ON

OFF

NORMAL

DARKER

ON /

CODE=

OFF

ON

OFF

9

“ON”: The unit will fit a received document onto your recording paper.

“OFF”: The unit will print the original size.

“NORMAL”: For normal contrast

“DARKER”: Used when the display contrast is too light.

1. Follow steps 1–3 on page 56.

2. Rotate

“ON”.

EASY DIAL

to select

3. Press

SET

.

4. Enter your code from 2 to 4 digits, using 0–9 and .

5. Press

SET

.

6. Press

MENU

.

Do not enter “0000”.

If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beeps will stop.

“ON”: You do not have to press

FAX START

for fax reception.

FRIENDLY RCV

#46

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

ON

OFF

#49

AUTO DISCONNECT

To answer a call with an extension telephone in TEL/FAX mode

(p. 47).

ON /

CODE=

OFF

0

1. Follow steps 1–3 on page 56.

2. Rotate

EASY DIAL

to select “ON”.

3. Press

SET

.

4. Enter your code from 2 to 4 digits, using 0–9 and .

5. Press

SET

.

6. Press

MENU

.

(The default setting is in bold type.)

57

Features Summary

Advanced features

(cont.)

!

How to set menu options

1. Press

MENU

.

2. Rotate

EASY DIAL

displayed.

Display: until the following is

ADVANCED MODE

Press

SET

and rotate

EASY DIAL

the desired feature is displayed.

3. Press

SET

.

until

4. Rotate

EASY DIAL

setting is displayed.

5. Press

6. Press

SET

MENU

.

.

until the desired

Note:

Step 4 may be slightly different depending on the feature.

See page 54 for more details.

Programming table (cont.)

Code

#68

Display & Feature

ECM SELECTION

ECM stands for Error Correction

Mode. To send a fax even if there is static interference on the telephone line.

Settings

ON

OFF

How the unit operates

This feature is available when the transmitting/receiving stations are

ECM compatible.

If documents are in memory, clear them before making the setting

(p. 42).

See page 51 for details.

FAX PAGER CALL

#70

If you have a pager and wish to know when your unit receives a fax, activate this feature.

#76

ON

OFF

CONNECTING TONE

If you often have trouble when sending a fax, this feature allows you to hear connecting tones: fax tone, ring back tone and busy tone.

ON

OFF

You can confirm the status of the other party’s machine.

If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.

The connecting tone volume cannot be adjusted.

(The default setting is in bold type.)

58

Features Summary

Code Display & Feature Settings

#77

AUTO ANSWER

To change the receive mode in the

AUTO ANSWER setting.

FAX ONLY

TEL/FAX

(p. 43)

How the unit operates

“FAX ONLY”: Facsimile only mode

“TEL/FAX”: Telephone/Facsimile mode (p. 46, 47)

1, 2, 3, 4, 5,

6, 7, 8, 9

See pages 46 and 47 for details.

#78

TEL/FAX RING

If you use an extension telephone in TEL/FAX mode, select the desired number of rings of the extension telephone.

#79

TONER SAVE

To save on toner consumption.

#80

SET DEFAULT

To reset on advanced features to their default settings.

ON

OFF

YES

NO

“ON”: The toner cartridge will last longer.

This feature may reduce print quality.

1. Follow steps 1–3 on page 58.

2. Rotate

EASY DIAL

to select

“YES”.

3. Press

4. Press

5. Press

SET

.

SET

MENU

again.

.

(The default setting is in bold type.)

59

Error Messages

Reports

!

If your unit cannot send a fax, check the following:

—the number you dialled is correct,

—the other party’s machine is a facsimile.

If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 35).

Communication message

Error code

Cause & solution

COMMUNICATION ERROR 40–42

46–52

58, 65

68, 72

FF

A transmission or reception error occurred. Try again or check with the other party.

43

44

A line problem occurred. Connect the telephone line cord to a different jack and try again.

An overseas transmission error occurred. Try using the overseas mode of feature #23 (p. 56).

DOCUMENT JAMMED —

ERROR-NOT YOUR UNIT

MEMORY FULL

NO DOCUMENT

54

59

70

The document is jammed. Remove the jammed document (p. 72).

A transmission or reception error occurred because of a problem with the other party’s fax machine.

Check with the other party.

The document was not received due to memory being full.

The document was not fed into the unit properly.

Reinsert the document and try again.

OTHER FAX NOT RESPOND

PRESSED THE STOP KEY

THE COVER WAS OPENED

OK

The other party’s fax machine is busy or has run out of recording paper. Try again.

The document was not fed properly. Reinsert the document and try again.

The other party’s fax machine rings too many times. Send the fax manually – dial the number, confirm the fax tone, and press

FAX START

.

The other party’s machine is not a facsimile. Check with the other party.

The number you dialled is not in service.

STOP

was pressed and fax communication was cancelled.

The front cover was opened. Close it and try again.

Fax communication was successful.

60

Error Messages

Display

!

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message

CALL SERVICE

CHANGE DRUM

CHECK DOCUMENT

CHECK DRUM

CHECK MEMORY

COVER OPEN

Cause & solution

There is something wrong with the unit. Contact our Customer

Care Centre (see page 9).

There is something wrong with the drum unit. Replace the drum unit and the toner cartridge (p. 68).

The document was not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 74) and try again. If the problem remains, adjust the feeder pressure (p. 73).

The drum unit was not inserted properly. Reinsert it correctly

(p. 12).

Memory (telephone numbers, parameters, etc.) has been erased.

Re-program.

The front cover is open. Close it.

EASY DIAL FULL

FAILED PICK UP

FAX IN MEMORY

FAX MEMORY FULL

MEMORY FULL

There is no space to store new stations in the EASY DIAL directory. Erase unnecessary stations (p. 25).

Recording paper was not fed into the unit properly. Reinsert the recording paper (p. 71).

The unit has a document in memory. See the other displayed message instructions to print out the document.

Memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper or clear the jammed paper.

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

When making a copy, the document being stored exceeds the memory capacity of the unit. Press

STOP

message. Divide the document into sections.

to clear the

(continued)

61

Error Messages

Display message

MODEM ERROR

NO FAX REPLY

OUT OF PAPER

PAPER JAMMED

Cause & solution

There is something wrong with the modem circuit. Contact our service personnel.

The other party’s fax machine is busy or has run out of recording paper. Try again.

Recording paper is not installed or the unit has run out of paper.

Install paper (p. 15).

Recording paper is not fed into the unit properly. Reinstall paper

(p. 15).

A recording paper jam occurred. Clear the jammed paper (p. 70).

The unit is warming up. Wait for a while.

PLEASE WAIT

POLLING ERROR

REDIAL TIME OUT

REMOVE DOCUMENT

The other party’s fax machine does not provide the polling function. Check with the other party.

The other party’s fax machine is busy or has run out of recording paper. Try again.

The document is jammed. Remove the jammed document (p. 72).

Attempted to transmit a document longer than 600 mm. Press

STOP

to remove the document. Divide the document into two or more sheets and try again.

The toner cartridge is empty. Replace the toner cartridge (p. 68).

TONER EMPTY

TONER LOW

TRANSMIT ERROR

WRONG PAPER

The remaining toner is low. Replace the toner cartridge as soon as possible (p. 68). We recommend you replace the drum unit every third time you replace the toner cartridge. To check the drum life and quality, please print the printer test list (p. 76).

A transmission error occurred. Try again.

The unit printed on paper which is shorter than A4 size paper.

To prevent the drum unit from becoming dirty, use A4 size paper.

62

Operations

When a function does not work, check here before requesting help

!

General

Problem

I cannot make and receive calls.

The unit does not work.

The unit does not ring.

The other party complains they only hear a fax tone and cannot talk.

The

REDIAL/PAUSE

button does not function properly.

During programming, I cannot enter the code or ID number.

The unit beeps.

Cause & solution

The mains lead or telephone line cord is not connected.

Check the connections (p. 16).

If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

The ringer volume is set to off. Adjust it (p. 21).

FAX ONLY mode is set. Tell the other party the number is only used for faxes.

Change to TEL mode (p. 42) or TEL/FAX mode (p. 46).

If this button is pressed during dialling, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialled will be redialled.

All or part of the numbers are the same. Change the code or ID number of features #12 (p. 55), #41 (p. 57) and #49

(p. 57).

Recording paper has run out. Press beeps and install paper.

STOP

to stop the

63

Operations

Fax – sending

Problem

I cannot send documents.

The other party complains that letters on their received document are distorted or not clear.

Cause & solution

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 16).

The other party’s fax machine is busy or has run out of recording paper. Try again.

The other party’s machine is not a facsimile. Check with the other party.

The other party’s fax machine rings too many times. Send the fax manually – dial the number, confirm the fax tone, then press

FAX START

.

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

The extension telephone on the same line is off the hook.

Hang up the extension telephone and try again.

Try copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

The glass or rollers are dirty. Clean them (p. 74).

The other party complains that dirty patterns or black lines appear on their received document.

I cannot make an international fax call.

Use the overseas transmission mode of feature #23 (p. 56).

Add two pauses at the end of the telephone number or dial manually.

Fax – receiving

Problem

I cannot receive documents.

I cannot receive documents automatically.

The display shows the following message, but faxes are not received.

CONNECTING.....

Cause & solution

The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 16).

The receive mode is set to TEL mode. Set to FAX ONLY mode (p. 43) or TEL/FAX mode (p. 46, 47).

The time taken to answer the call is too long. Decrease the number of rings of features #06 (p. 55), #30 (p. 57) and #78

(p. 59).

The incoming call is not a fax. Change the receive mode to

TEL mode (p. 42).

(continued)

64

Operations

Fax – receiving (cont.)

Problem

A blank sheet is ejected.

Cause & solution

The other party placed the document in their fax machine the wrong way. Check with the other party.

The glass or rollers are dirty. Clean them (p. 74).

A white line or a dirty pattern appears on your recording paper.

The printing quality is poor.

The other party sent a faint document. Ask them to send a clearer copy of the document.

Some paper has instructions recommending which side to print on. Try turning the paper over.

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper.

The remaining toner is low. Replace the toner cartridge

(p. 68).

We recommend you replace the drum unit every third time you replace the toner cartridge (p. 68). To check the drum life and quality, please print the printer test list (p. 76).

The toner save mode of feature #79 is on (p. 59).

Receive mode

Problem

I cannot select the desired receive mode.

The other party complains that they cannot send a document.

Cause & solution

If you want to set FAX ONLY or TEL/FAX mode:

—select the desired mode using feature

#77 (p. 59), and

—press

AUTO ANSWER

the AUTO ANSWER light.

If you want to set TEL mode: to turn on

—press

AUTO ANSWER

the AUTO ANSWER light.

to turn off

The unit is not in AUTO ANSWER mode.

Press

AUTO ANSWER

to turn on the

AUTO ANSWER light.

ON

OFF

ON

Copying

Problem

Cause & solution

The unit does not make a copy.

You cannot make a copy during programming. Make the copy after programming or stop programming.

The glass or rollers are dirty. Clean them (p. 74).

A black line, a white line or a dirty pattern appears on the copied document.

(continued)

65

Operations

Copying (cont.)

Problem

The printing quality is poor.

Original

A B C

Copy

Cause & solution

Some paper has instructions recommending which side to print on. Try turning the paper over.

You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper.

The remaining toner is low. Replace the toner cartridge

(p. 68).

We recommend you replace the drum unit every third time you replace the toner cartridge (p. 68). To check the drum life and quality, please print the printer test list (p. 76).

The toner save mode of feature #79 is on (p. 59).

Using an answering machine

Problem

Cause & solution

I cannot receive documents automatically.

I cannot receive voice messages.

I cannot retrieve recorded voice messages on the answering machine from a remote location.

I pressed the remote access code to access the answering machine remotely, but the line was disconnected.

Callers complain that they cannot send a document.

Your greeting message on the answering machine is too long. Shorten the message (up to 10 seconds).

The answering machine rings too many times. Set to 1 or 2 rings.

Check if the answering machine is turned on and connected to the fax machine properly (p. 44).

Set the number of rings on the answering machine to 1 or 2.

You did not program your remote access code in your fax machine correctly. Program the same code that is programmed on the answering machine to the fax machine with feature #12 (p. 55).

The code may include “#” which is used for certain features provided by telephone companies. Change the code on the answering machine to another number which does not include “#”. Also change the code of the fax machine with feature #12 (p. 55).

Your answering machine has run out of recording tape.

Rewind the tape to record messages.

You set the answering machine to only give a greeting message.

66

Operations

If a power failure occurs

!

The unit will not function.

The unit is not designed for making emergency telephone calls when the power fails.

Alternative arrangements should be made for access to emergency services.

Fax transmission and reception will be interrupted.

If delayed transmission of feature #25 (p. 56) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.

If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.

Sample of a power down report

NO.

01

POWER DOWN REPORT

POWER DOWN AT:05 Jan. 2001 04:30AM

RESTARTED AT:05 Jan. 2001 04:31AM

YOUR LOGO :

YOUR FAX NO. :

<< WARNING >>

CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.

FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

OTHER FACSIMILE

<FAX # NOT AVAIL.>

MODE

RCV

PAGES

01

FUNCTION

MEMORY RECEIVE

Note:

If you select “24H” for the clock display (feature #19 on page 55), the time is shown using a 24 hour clock

(military time).

67

Replacement

Replacing the toner cartridge and the drum unit

!

When the display shows the following message, replace the toner cartridge.

TONER LOW or

TONER EMPTY

We recommend you replace the drum unit every third time you replace the toner cartridge.

To check the drum life and quality, please print the printer test list (p. 76).

Model No. KX-FA76X toner cartridge and Model No. KX-FA77X drum unit are available for replacement (p. 9).

Caution:

The drum unit contains a photosensitive drum. Exposing it to light may damage the drum.

Once you have opened the protection bag:

—Do not expose the drum unit to light for more than 5 minutes.

—Do not touch or scratch the green drum surface.

—Do not place the drum unit near dust or dirt, or in a high humidity area.

—Do not expose the drum unit to direct sunlight.

Do not unplug the fax machine to prevent loss of fax documents in memory.

Do not pour any toner into the toner cartridge.

1

Remove the new toner cartridge from the protection bag. Peel off the seal from the toner cartridge.

Seal

2

Push the front cover open button then open the front cover.

Caution:

The fuser unit gets hot.

Do not touch it.

3

Tap on the used toner cartridge several times to allow the remaining toner to fall into the drum unit. Remove the drum and toner unit by holding the two tabs.

If you replace the toner cartridge and the drum unit at the same time, skip to step 6.

New toner cartridge

Front cover

Front cover open button

Fuser unit

Drum and toner unit

4

Turn the two levers on the used toner cartridge firmly.

Used toner cartridge

Levers

Levers

68

5

6

7

Replacement

Pull up the right edge of the used toner

Used toner cartridge the drum unit (

2

).

The toner may stick to the cartridge and the drum unit. Be careful in handling.

See page 4 for details.

Do not drop the toner on the green drum surface.

Put the used toner cartridge into the protection bag.

Drum unit

2

1

Green drum surface

Hold here.

If you replace the drum unit at the same time, remove the new drum unit from the protection bag. Remove the protection bar from the drum unit.

Protection bar

With Panasonic face up on the toner cartridge, match the red arrows on the cartridge and the drum unit.

New drum unit

Red arrows

New toner cartridge Drum unit

Slide the tab of the toner cartridge into the slot of the drum unit.

Tab

Slot

8a

Hold right side of the toner cartridge under the lip on the drum unit and...

8b

turn the two levers on the toner cartridge with firm pressure.

Levers

9

The toner cartridge is installed when the triangles match.

10

Tap on the toner cartridge several times to allow the toner to fall into the drum unit.

Grab the tabs, and shake the drum and toner unit horizontally several times.

Tabs

Triangles

Toner cartridge

69

Replacement / Jams

11

Install the drum and toner unit by holding the tabs.

If the lower glass is dirty, clean it with a soft, dry cloth.

Lower glass

Drum and toner unit

12

Close the front cover, until locked, by pushing down on both sides.

Waste disposal method

Waste material may be dumped or incinerated under conditions which meet all country and local environmental regulations.

Front cover

Recording paper jam

!

When the recording paper has jammed in the unit

The display will show the following message.

PAPER JAMMED

1

Push the front cover open button then open the front cover.

Front cover

Front cover open button

Caution:

The fuser unit gets hot.

Do not touch it.

Fuser unit

2 When the recording paper has jammed near the drum and toner unit:

Remove the jammed paper by pulling it toward you.

Jammed paper

70

When the recording paper has jammed near the recording paper exit:

Remove the jammed paper by pulling it toward you.

3

Close the front cover, until locked, by pushing down on both sides.

Jammed paper

Front cover

Jams

4

Remove the recording paper.

Straighten and reinsert it into the recording paper entrance.

Recording paper entrance

When the recording paper was not fed into the unit properly

The display will show the following message.

FAILED PICK UP

Remove the recording paper. Straighten and reinsert it into the recording paper entrance.

Recording paper entrance

Display

71

Jams

Document jams - sending

!

1

Push the front cover open button then open the front cover.

Caution:

The fuser unit gets hot.

Do not touch it.

Front cover

2

Pull down the middle guide while holding the front cover.

3

Remove the jammed document carefully.

4

Lift the middle guide firmly.

Fuser unit

Front cover

Jammed document

Middle guide

Front cover open button

Front cover

5

Close the front cover, until locked, by pushing down on both sides.

Note:

Do not pull out the jammed document forcibly before opening the front cover.

72

Jams

No feeding or multiple feeding occurs while sending

!

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Shift the position of the green lever by using a stick like instrument with a pointed end.

Left Right

Left:

When documents do not feed.

Centre: Standard position (pre-selected)

Right: When documents multi–feed.

Green lever

73

Cleaning

Cleaning the inside of the unit

!

If any of the following problems occurs, clean the inside of the unit:

—If misfeeding of your original occurs frequently.

—If a black line, a white line or a dirty pattern appears on your recording paper, on your original, or on the fax document received by the other party.

Caution:

Be careful in handling the toner drum unit.

See the caution for the drum unit on page 68 for details.

Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

1 Disconnect the mains lead and the telephone line cord.

2

Push the front cover open button then open the front cover.

Caution:

The fuser unit gets hot.

Do not touch it.

Mains lead

Telephone line cord

Front cover

Front cover open button

3

Pull down the middle guide while holding the front cover.

Fuser unit

Front cover

Middle guide

4

Clean the document feeder rollers with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

Clean the upper glass with a soft, dry cloth.

5

Lift the middle guide firmly.

Document feeder rollers

Upper glass

74

6

Remove the drum and toner unit by holding the two tabs.

7

Clean the lower glass with a soft, dry cloth.

Lower glass

8

Reinstall the drum and toner unit by holding the tabs.

9

Close the front cover, until locked, by pushing down on both sides.

Front cover

Cleaning

Drum and toner unit

10

Reconnect the mains lead and the telephone line cord.

Mains lead

Telephone line cord

75

Printed Reports

Reference lists and reports

!

You can print out the following lists and reports for your reference.

Setup list: provides you with the current settings of the basic and advanced programming features (p. 55–59).

Telephone number list: provides you with names and telephone numbers which are stored in

ONE-TOUCH DIAL and EASY DIAL.

Journal report: keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (p. 35).

Broadcast programming list: provides you with items which are stored in the broadcast feature (p. 36).

Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the inside of the unit (p. 74). If printing quality is still poor, replace the toner cartridge and drum unit.

One-touch label card: provides you with names which are stored in the ONE-TOUCH DIAL keys (p. 22). You can put the card in the one-touch dial location.

1

Press

MENU

two times.

Display:

PRINT REPORT

2

Rotate

EASY DIAL

displayed.

until the desired item is

SETUP LIST

TEL NO. LIST

JOURNAL REPORT

BROADCAST LIST

PRINTER TEST

ONE-TOUCH LABEL

Display

MENU

EASY DIAL

STOP

SET

3

Press

SET

to start printing.

PRINTING

To stop printing, press

STOP

.

After printing, the printed item will be displayed.

4

76

Specifications

Technical data about this product

!

Applicable Lines:

Document Size:

Public Switched Telephone Network

Max. 216 mm in width / Max. 600 mm in length

Effective Scanning Width: 208 mm

Recording Paper Size:

A4: 210 mm x 297 mm

Effective Printing Width:

202 mm

Transmission Time*:

Approx. 8 s/page (ECM-MMR)**

Scanning Density:

Horizontal: 8 pels/mm

Vertical: 3.85 lines/mm –STANDARD

Halftone Level:

Scanner Type:

64-level

7.7 lines/mm –FINE/PHOTO/PHOTO WITH TEXT

15.4 lines/mm –SUPER FINE

Contact Image Sensor (CIS)

Printer Type:

Laser Beam Printer

Data Compression System: Modified Huffman (MH), Modified READ (MR),

Modem Speed:

Modified Modified READ (MMR)

14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback

Operating Environment:

10 °C – 32.5 °C, 20 % – 80 % RH (Relative Humidity)

Dimensions (H x W x D): 190 mm x 417 mm x 345 mm

Mass (Weight):

Power Consumption:

Approx. 6.5 k

Standby: g

Approx. 7 W

Transmission: Approx. 25 W

Power Supply:

Memory Capacity:

Reception:

Copy:

Maximum:

Approx. 200 W

Approx. 200 W

Approx. 560 W (When the fuser unit turns on)

220–240 V AC, 50 Hz

Fax memory: Approx. 120 pages of memory transmission

Approx. 170 pages of memory reception

(Based on the ITU-T No. 1 Test Chart in standard resolution.)

Laser diode properties:

Laser output: Max. 5 mW

Wave length: 760 nm – 800 nm

Emission duration: Continuous

Print Speed:

Printing Resolution:

10 ppm (pages per minute)

600 x 600 dpi

ITU-T No. 1 Test Chart

** * Transmission speed depends upon the contents of the pages, resolution, telephone line conditions and capability of the other party’s machine.

* ** Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode.

If the capability of the other party’s machine is inferior to your unit, the transmission time may be longer.

77

Specifications

Toner life

!

Model No. KX-FA76X toner cartridge can print approx. 2,000 sheets of A4 size paper with a 5% image area. Toner life depends on the amount of content in a received, copied or printed document. The following is the approximate relationship between image area and toner life for

Model No. KX-FA76X toner cartridge. Toner life varies in actual usage.

5% image area

10% image area 15% image area

Toner life for

KX-FA76X

sheets 2,000

1,500

Average use

(Toner save mode is off.)

Note:

The image area changes with the depth, thickness and size of the characters.

If you change the toner save setting to on, the toner cartridge will last approx. 40% longer.

1,000

500

0

5% 10% 15%

Image area

Drum life

The included drum unit or Model No. KX-FA77X can print approx. 6,000 sheets of A4 size paper regardless of the content of the image area.

Note:

Any details given in these instructions are subject to change without notice.

The pictures and illustrations in these instructions may vary slightly from the actual product.

78

Important Information

Important Information

!

The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected.

Method of connection

This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket.

Arrangements for provision of this type of termination can be made through the nearest

British Telecom Sales Office.

This apparatus may be connected to the following types of installation.

a) For connection to the public switched telephone network (PSTN) and compatible

(Private Branch Exchange), which use

DTMF signalling. (Please consult your supplier for an up to date list of compatible

PBX’s.) b) The apparatus can be used on extension sockets connected to a direct exchange line (D.E.L.).

c) This apparatus is suitable for connection to the telecommunication system directly or via compatible private branch exchange as an extension. The supplier of the apparatus should be consulted for an up to date list of PBX’s with which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX’s.

This apparatus is suitable for connection to a PBX with or without initial proceed indication.

This apparatus is suitable for connection to a PBX with or without secondary proceed indication.

Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

d) The apparatus must not be connected in the following manner:

–As an extension to a pay phone

–As a party line with shared service

NOTES:

If you experience any problems with the normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its place. If the known working telephone still gives problems, then please contact the customer service department of your PSTN operator (e.g. BT etc.). If it operates properly, then the problems are likely to be a fault in your apparatus. In this case, consult your supplier for advice.

Your PSTN operator may charge you if they attend a service call that is not due to apparatus supplied by them.

79

Important Information

Fitting a plug to the mains lead

!

This appliance is supplied with a moulded three pin mains plug for your safety and convenience.

A 5 amp fuse is fitted in this plug.

Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or

BSI to BS1362.

Check for ASTA mark or the BSI mark on the body of the fuse.

If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.

If you lose the fuse cover the plug must not be used until a replacement cover is obtained.

A replacement fuse cover can be purchased from your local Panasonic dealer.

IF THE FITTED MOULDED PLUG IS

UNSUITABLE FOR THE SOCKET OUTLET

IN YOUR HOME THEN THE FUSE SHOULD

BE REMOVED AND THE PLUG CUT OFF

AND DISPOSED OF SAFELY.

THERE IS A DANGER OF SEVERE

ELECTRICAL SHOCK IF THE CUT OFF

PLUG IS INSERTED INTO ANY 13 AMP

SOCKET.

If a new plug is to be fitted please observe the wiring code as shown below.

If in any doubt please consult a qualified electrician.

WARNING: THIS APPLIANCE MUST BE

EARTHED.

IMPORTANT:

The wires in this mains lead are coloured in accordance with the following code:

Green-and-Yellow: Earth

Blue: Neutral

Brown: Live

As the colours of the wire in the mains lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows.

The wire which is coloured GREEN-AND-

YELLOW must be connected to the terminal in the plug which is marked with the letter E or by the Earth symbol or coloured

GREEN or GREEN-AND-YELLOW.

The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK.

The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED.

How to replace the fuse: Open the fuse compartment with a screwdriver and replace the fuse (and fuse cover).

FUSE

FUSE

80

Guarantee

Condition of guarantee

!

This guarantee is in addition to and does not in any way affect any statutory or other rights of consumer purchasers. If within the applicable guarantee period, the appliance proves to be defective by reason of faulty design, workmanship or materials, we undertake subject to the following conditions to have the defective appliance (or any part or parts there of) repaired or replaced free of charge.

1. The appliance shall have been purchased and used solely within the UK and in accordance with standard operating instructions and the technical and/or Safety Standards required in the

UK.

2. The purchaser will within 7 days of purchase complete the included warranty registration form

(folded inside front cover) and fax it to us for registration. Failure to return such a form could result in delay in providing the guarantee service.

3. The appliance should be returned together with this guarantee and proof of date of purchase promptly on being found defective at the purchaser’s risk and expense to the authorised dealer from whom the appliance was purchased or to the nearest authorised dealer. All enquiries must be through such dealers.

4. This guarantee shall not apply to damage caused through fire, accident, lightning, misuse, wear and tear, neglect, incorrect adjustment or repair, to damage caused through installation, adaption, modification or use in an improper manner or inconsistent with the technical and/or safety standards required in the country where this appliance is used, or to damage occurred during transit to or from the purchaser.

5. If at any time during the guarantee period any part or parts of the appliance are replaced with a part or parts not supplied or approved by us or of an objective quality safe and suitable for the appliance, or the appliance has been dismantled or repaired by any person not authorised by us, we shall have the right to terminate this guarantee in whole or in part immediately without further notice.

6. The purchaser’s sole and exclusive remedy under this guarantee against us is for the repair or replacement of the appliance or any defective part or parts and no other remedy, including, but not limited to, incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser.

7. This guarantee shall not apply to cassette tapes, batteries and any other items of limited nature life.

8. Our decision on all matters relating to complaints shall be final. Any appliance or defective part which has been replaced shall become our property.

9. The guarantee period applicable to this product shall be 12 months from the date of purchase.

Please keep these Operating Instructions with your receipt.

Receipt No.

Panasonic Business Systems U.K.

Date of Purchase

Model No.

KX-FL501E

Serial No.

81

Index

Index

!

A

Accessories . . . . . . . . . . . . . . . . . .8, 9

Advanced features . . . . . . . . . . .56–59

Alert

(Memory reception)(Feature #44) . . . .57

Answering machine . . . . . . . . . . . . . .44

AUTO ANSWER button . . . . .42, 43, 46

Auto Answer setting (Feature #77) . . . .59

Auto disconnection (Feature #49) . . .57

Auto reduction (Feature #37) . . . .42, 57

B

Basic features . . . . . . . . . . . . . . . . . .55

BROADCAST keys . . . . . . . . . . .36, 39

Broadcast sending report . . . . . . . . .39

Broadcast transmission . . . . . . . . . . .36

C

Caller ID

(Calling back) . . . . . . . . . . . . . . . .28

(Storing into directory) . . . . . . . . .30

Caller ID list (Feature #26) . . . . . .29, 56

CALLER ID PRINT button . . . . . . . . .29

CALLER ID SEARCH button . . . .28, 30

Character table . . . . . . . . . . . . . . . . .19

Cleaning . . . . . . . . . . . . . . . . . . . . . .74

Clock display (Feature #19) . . . . . . . .55

COLLATE button . . . . . . . . . . . . . . . .53

Communication messages . . . . . . . .60

Connecting tone (Feature #76) . . . . .58

Connections . . . . . . . . . . . . . . . .16, 48

Copy . . . . . . . . . . . . . . . . . . . . . . . . .52

Copy reduction/enlargement . . . . . . .53

COPY ZOOM button . . . . . . . . . . . . .53

D

Date and time (Feature #01) . . . . . . .17

Delayed transmission (Feature #25) . .56

Delete button . . . . . . . . . . . . . . . . . .19

DIRECTORY PROGRAM button .22, 23

Display

(Contrast)(Feature #39) . . . . . . . .57

(Error messages) . . . . . . . . . .61, 62

Document jam . . . . . . . . . . . . . . . . . .72

Document size . . . . . . . . . . . . . . . . .34

Document stacker . . . . . . . . . . . . . . .14

Drum life . . . . . . . . . . . . . . . . . . . . .78

Drum unit . . . . . . . . . . . . . . . . . .12, 68

E

EASY DIAL

(Making a voice call) . . . . . . . . . . .26

(Selecting characters) . . . . . . . . . .19

(Sending faxes) . . . . . . . . . . . . . .33

(Storing) . . . . . . . . . . . . . . . . . . . .23

Error correction mode (Feature #68) .58

Error messages . . . . . . . . . . . . . .60–62

Extension telephone . . . . . . . . . .47, 48

F

Facsimile telephone number

(Feature #03) . . . . . . . . . . . . . . . .20

Fax activation code

(Feature #41) . . . . . . . . . .45, 48, 57

Fax auto redial . . . . . . . . . . . . . . . . .33

FAX ONLY mode . . . . . . . . . . . . . . . .43

Fax receiving . . . . . . . . . . . . . . . .40, 41

Fax ring count (Feature #06) . . . . . . .55

Feeder pressure . . . . . . . . . . . . . . . .73

Friendly reception (Feature #46) .42, 57

H

HELP button . . . . . . . . . . . . . . . . . . .10

Hyphen button . . . . . . . . . . . . . . . . .19

I

Insert button . . . . . . . . . . . . . . . . . . .19

J

Jams . . . . . . . . . . . . . . . . . . . . . .70–73

Journal report (Feature #22) . . . .35, 56

L

List

(Broadcast programming) . . . . . . .76

(Broadcast sending) . . . . . . . . . . .39

(Journal) . . . . . . . . . . . . . . . . .35, 76

(One-touch label) . . . . . . . . . .22, 76

(Power down) . . . . . . . . . . . . . . . .67

(Printer test) . . . . . . . . . . . . . . . . .76

(Sending) . . . . . . . . . . . . . . . . . . .35

(Setup) . . . . . . . . . . . . . . . . . . . . .76

(Telephone number) . . . . . . . . . . .76

Logo (Feature #02) . . . . . . . . . . . . . .18

LOWER key . . . . . . . . . . . . .22, 26, 33

M

MANUAL BROAD button . . . . . . . . . .36

Melody ring (Feature #17) . . . . . .21, 55

Memory reception . . . . . . . . . . . . . . .42

MONITOR button . . . . . . . . . . . . . . .31

Monitor volume . . . . . . . . . . . . . . . . .21

N

NAME/TEL NO. button . . . . . . . .26, 28

O

One-touch dial

(Card) . . . . . . . . . . . . . . . . . .22, 76

(Making a voice call) . . . . . . . . . . .26

(Sending faxes) . . . . . . . . . . . . . .33

(Storing) . . . . . . . . . . . . . . . . . . . .22

Overseas mode (Feature #23) . . . . . .56

82

Index

P

Pager call (Feature #70) . . . . . . .51, 58

Paper jam . . . . . . . . . . . . . . . . . . . . .70

Paper stacker . . . . . . . . . . . . . . . . . .14

Paper tray . . . . . . . . . . . . . . . . . . . . .14

Power down report . . . . . . . . . . . . . .67

Power failure . . . . . . . . . . . . . . . . . . .67

Power supply . . . . . . . . . . . . . . . . . .77

Q

QUICK SCAN START button . . . . . . .32

R

R button . . . . . . . . . . . . . . . . . . . . . .21

Receive polling . . . . . . . . . . . . . . . . .50

Receiving alert (Feature #44) . . . . . .57

Receiving setting . . . . . . . . . . . . .40, 41

Recording paper . . . . . . . . . . . . . . . .15

Recording paper size . . . . . . . . . . . .77

REDIAL button . . . . . . . . . . . . . . . . .32

Remote activation ID (Feature #12) . .55

Report

(Broadcast sending) . . . . . . . . . . .39

(Journal) . . . . . . . . . . . . . . . . .35, 76

(Sending) . . . . . . . . . . . . . . . . . . .35

Reset (Feature #80) . . . . . . . . . . . . .59

RESOLUTION button . . . . . . . . .32, 52

Ring count

(FAX ONLY)(Feature #06) . . . . . .55

(Silent fax)(Feature #30) . . . . . . . .57

(TEL/FAX)(Feature #78) . . . . . . . .59

Ringer volume . . . . . . . . . . . . . . . . . .21

S

Sending

(Broadcast) . . . . . . . . . . . . . . . . .39

(EASY DIAL) . . . . . . . . . . . . . . . .33

(From memory) . . . . . . . . . . . . . .32

(Manually) . . . . . . . . . . . . . . . . . .32

(One-touch dial) . . . . . . . . . . . . . .33

Sending report (Feature #04) . . . .35, 55

Set default (Feature #80) . . . . . . . . .59

Silent fax recognition ring

(Feature #30) . . . . . . . . . .46, 47, 57

Specifications . . . . . . . . . . . . . . . . . .77

Storing

(Broadcast key) . . . . . . . . . . . . . .36

(EASY DIAL) . . . . . . . . . . . . . . . .23

(One-touch dial) . . . . . . . . . . . . . .22

T

TEL mode . . . . . . . . . . . . . . . . . . . . .42

TEL/FAX delayed ring count

(Feature #78) . . . . . . . . . .46, 47, 59

TEL/FAX mode . . . . . . . . . . . . . . . . .46

Toner cartridge . . . . . . . . . . . . . .12, 68

Toner life . . . . . . . . . . . . . . . . . . . . . .78

Toner save (Feature #79) . . . . . .13, 59

Transmission

(Broadcast) . . . . . . . . . . . . . . . . .39

(EASY DIAL) . . . . . . . . . . . . . . . .33

(From memory) . . . . . . . . . . . . . .32

(Manually) . . . . . . . . . . . . . . . . . .32

(One-touch dial) . . . . . . . . . . . . . .33

V

Voice contact . . . . . . . . . . . . . . . . . .31

VOLUME button . . . . . . . . . . . . . . . .21

83

0682

Kyushu Matsushita Electric Co., Ltd.

1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan

PFQX1519ZB

WM0101MN1021

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