Panasonic All in One Printer DP-4530 User manual

Panasonic All in One Printer DP-4530 User manual
Operating Instructions
(For Facsimile and Internet Fax)
Digital Colour Imaging Systems
Model No.
DP-C405 / C305 / C265
Before operating this machine, please carefully read this manual,
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual
and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for setting
up the machine.
Accessories
Operating Instructions (For Basic Operations)
This manual contains essential information for proper
operation of the machine.
It describes basic Copy, Print, Facsimile/Internet Fax,
Scan/Email, and other functions.
For a more detailed explanation of each function, please
refer to the Operating Instruction manuals included on
two CD-ROM as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for Copy,
Facsimile/Internet Fax, Scan/Email functions, Function
Parameters and User Authentication.
Document Management System CD
Contains the Panasonic Document Management
System Application software, and manuals with detailed
information for the Print function, and Panasonic
Document Management System Application software.
Operating Instructions CD
Copy Function
Print Function
Describes how to make a Colour Copy
with creative features.
Describes how to print with colour and
change the default printer settings, and
describes the course of action to take
when a problem message appears, etc.
Facsimile and Internet Fax
Function
(The Facsimile function is available when
the optional G3 Fax Communication
Board is installed.)
Describes how to send/receive a
Facsimile/Internet Fax, and describes the
course of action to take when a trouble
message appears, etc.
Scan and Email Function
Describes how to scan and how to send
Email through the machine.
Function Parameters
Describes how to change the default
settings of each function using the Control
Panel of the machine.
User Authentication
Describes how to enable and use the
User Authentication function.
2
Document Management System CD
Application Software
Describes how to use the application
software.
Ex:Panafax Desktop, Fax Driver, Quick
Image Navigator, Device Monitor/
Device Explorer, Network Config/
Add Editor
Conventions
Icons
The following icons are used in this manual.
Icon
Description
Indicates important information that must be read in detail.
Indicates reference information.
Notation
The following notation is used in this manual.
Notation
For Keys and Buttons
Description
Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch
Panel Display are depicted as “xxx”.
Ex:
Press the Start key and select “More Menus”.
3
Table of Contents
Chapter 1 Getting To Know Your Machine
Menu Map............................................................................................................................
10
Chapter 2 Basic Fax Transmission
Fax Transmission Procedure...............................................................................................
Entering a Destination .........................................................................................................
Manual Dialling................................................................................................................
Using the Address Book..................................................................................................
Searching for a Destination............................................................................... “Search”
Redialling ........................................................................................................... “Redial”
Preventing Accidental Transmission to Multiple Destinations ..................“Multi Station”
Confirming the Destination.............................................................. “Destinations: ###”
Transmission with Destination Monitoring ............................................................ “Monitor”
Talking to the Remote Party Before Transmission ..............................................................
Setting Original Quality.................................................................................. “Quality Adj.”
Setting the Original Size .............................................................................. “Original Size”
Transmitting 2-Sided Originals ...............................................................“2-Sided Original”
Verification Stamp ..............................................................................“Verification Stamp”
Transmitting a Document Stored in Memory ....................................................... “Memory”
Job Build and SADF ........................................................................“Job Build and SADF”
Direct Transmission................................................................................................. “Direct”
Verifying Communication Status ............................................................... “Comm. Status”
Rotated Transmission..........................................................................................................
Batch Transmission .............................................................................................................
Getting an Outside Line Using PIN Code Access ...............................................................
Using Program Keys................................................................................“Program/Group”
Cancelling a Communication...............................................................................................
To Cancel Memory Transmission: ..................................................................................
To Cancel Direct Transmission: ......................................................................................
Dial Prefix ............................................................................................................................
14
16
16
18
20
23
24
25
28
29
30
34
36
38
40
42
44
46
47
48
49
50
52
52
53
54
Chapter 3 Convenient Fax Features
4
Time Controlled Communication (Deferred)........................................................................
Deferred Transmission ................................................................................... “Transmit”
Deferred Polling ................................................................................................ “Polling”
Polling..................................................................................................................................
Polling ............................................................................................................... “Polling”
56
56
58
60
60
Storing Documents to be Polled ......................................................................... “Polled”
Using a Mailbox (Confidential Communication).................................................. “Mail Box”
What is Confidential Communication?.............................................................................
Confidential Transmission ...............................................................................................
Confidential Polling..........................................................................................................
Storing Documents for Confidential Polling .....................................................................
Printing a Received Confidential Document ....................................................................
Deleting a Confidential Document ...................................................................................
Sub-Address Communication ..................................................... “Sub Address Transmit”
What is Sub-Addressing? ................................................................................................
Sub-Addressed Transmission Using Address Book........................................................
Sub-Addressed Transmission Using Manual Dialling......................................................
Password Communication ....................................................................... “Password XMT”
What is Password Communication?................................................................................
Password Transmission ..................................................................................................
Setting Password-Protected Transmission......................................................................
Printing Communication Journal..............................................................“Comm. Journal”
Transmitting a Document with a Cover Sheet ..............................................“Cover Sheet”
62
64
64
65
66
67
68
70
72
72
73
75
76
76
77
78
80
82
Chapter 4 Fax Reception
Receiving Documents..........................................................................................................
Automatic Reception .......................................................................................................
Manual Reception............................................................................................................
Print Reduction and Duplex Recording................................................................................
Print Reduction ................................................................................................................
Duplex Recording ............................................................................................................
Substitute Memory Reception..............................................................................................
Convenient Reception Features ..........................................................................................
Selective Reception.........................................................................................................
Fax Forwarding................................................................................................................
Password-Reception .......................................................................................................
Junk Fax Filter .................................................................................................................
Receive to Memory........................................................................... “Receive to Memory”
What is Memory Reception? ...........................................................................................
Programming Memory Reception....................................................................................
Printing a Document Received in Memory ......................................................................
84
84
85
86
86
87
88
90
90
91
92
93
94
94
95
96
Chapter 5 Internet Fax
What is Internet Fax?........................................................................................................... 98
What is Internet Fax? ...................................................................................................... 98
Using the Internet Fax Feature........................................................................................ 99
5
What Internet Fax Can Do................................................................................................... 100
Sending Email ................................................................................................................. 100
Receiving Email .............................................................................................................. 101
Inbound Routing.............................................................................................................. 101
Relay Transmission......................................................................................................... 102
Message Delivery Notice (MDN) ..................................................................................... 103
Direct Internet Fax Transmission (Using Direct SMTP) .................................................. 104
Tips for Internet Fax ............................................................................................................ 106
Preparing to Use Internet Fax ............................................................................................. 108
Program Network Parameters......................................................................................... 108
Sending an Email Procedure............................................................................................... 110
Entering an Email Address .................................................................................................. 112
Using the Onscreen Keyboard ........................................................................................ 112
Using the Address Book.................................................................................................. 114
Searching for Destinations ................................................................................ “Search” 116
Using Cc, Bcc and From...................................................................................................... 120
Setting Cc and Bcc.......................................................................................................... 121
Setting From Field........................................................................................................... 122
Setting Subject ................................................................................................................ 123
Confirming the Destination.............................................................................................. 123
Setting a File Type and a File Name ................................................“File Type and Name” 124
Emailing an A3-Sized Document............................................................... “A3 Email XMT” 126
Setting Message Delivery Notice (MDN) ................................................. “Delivery Notice” 128
When Email Transmission Fails .......................................................................................... 130
Using a Completion Notice ................................................................ “Completion Notice” 131
Receiving an Email.............................................................................................................. 132
Configuring to Receive Email .......................................................................................... 132
Receiving Email Automatically ........................................................................................ 132
Receiving Email Manually ............................................................................ “Get Email” 133
Receiving Email with the Program Key ........................................................................... 134
Receiving an Email on a Computer ..................................................................................... 136
Receiving Email on Your Computer ................................................................................ 136
Opening Email................................................................................................................. 137
Inbound Routing .................................................................................................................. 138
What is Inbound Routing?............................................................................................... 138
Routing Setup Flow......................................................................................................... 139
Settings for Inbound Routing........................................................................................... 140
Programming the Address Book for Inbound Routing..................................................... 141
Using the Relay Feature...................................................................................................... 144
What is the Relay Feature?............................................................................................. 144
Setting up a Relayed Transmission Network .................................................................. 146
Example of a Relayed Transmission Network ................................................................ 147
Sample Entries in Address Book..................................................................................... 148
6
Function Parameters for Relay Stations.......................................................................... 150
Settings for Initial Sending Station................................................................................... 151
Adding End Receiving Stations for Relayed Transmission ............................................. 152
Relayed Transmission from Internet Fax................................................. “Lan Relay XMT” 154
Relayed Transmission from PC ........................................................................................... 156
Requesting a Relayed Transmission from a Computer................................................... 157
Convenient Application Software..................................................................................... 158
Result of Relayed Transmission .......................................................................................... 160
Useful Terms to Remember................................................................................................. 162
DHCP (Dynamic Host Configuration Protocol) ................................................................ 162
SMTP Authentication....................................................................................................... 162
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File.......................................................... “File List” 164
Displaying a Communication Reservation File List ......................................................... 164
Reading the Reservation Report ..................................................................................... 165
Editing Communication Reservations...............................................“Change Time/Stn” 166
Deleting a Communication Reservation File ...............................................“Delete File” 168
Printing a Communication Reservation File .................................................. “Print File” 169
Adding Documents to a Communication Reservation File .................. “Add Document” 170
Resending an Incomplete Document .............................................“Retry Incomp. File” 171
Chapter 7 Program Destinations/Program Keys
Address Book ...................................................................................................................... 172
What is Address Book? ................................................................................................... 172
Items Allowed for Entry in the Address Book .................................................................. 172
Adding a Fax Number into the Address Book ..................“01 Add Telephone Number” 173
Adding an Email Address to Address Book............................. “02 Add Email Address” 175
Editing Address Book ...................................................................... “03 Modify Station” 177
Deleting a Destination from Address Book....................................... “04 Delete Station” 178
Printing the Address Book List ........................................“00 Print Address Book List” 179
Program Keys ...................................................................................................................... 180
What is Program Key?..................................................................................................... 180
Programmable Items ....................................................................................................... 180
Setting for Program Dialling............................................................... “02 Program Dial” 181
Setting for Group Dialling ...................................................................... “01 Group Dial” 183
Editing a Group Dialling............................................................. “03 Modify Group Dial” 185
Deleting the Program Key Setting ......................................... “04 Delete Program/GRP” 187
Printing the Program List .......................................................... “00 Print Program List” 188
Programming Email Manual Reception on Program Keys ......... “05 Manual POP RCV” 189
7
Chapter 8 Reading Reports/Lists
Transaction Journal .............................................................................................. “Journal” 192
Printing Transaction Journal ........................................................................................... 192
Viewing Communication Results on Touch Panel Display.............................................. 193
Reading Transaction Journal .......................................................................................... 194
Communication Journal........................................................................... “Comm. Journal” 196
Address Book List.............................................................................. “Address Book List” 200
Printing Address Book List .............................................................................................. 200
Reading Address Book List ............................................................................................. 201
Program List ................................................................................................ “Program List” 202
Printing Program List....................................................................................................... 202
Reading Program List ..................................................................................................... 203
Fax Parameter List ............................................................................ “Fax Parameter List” 204
Printing Fax Parameter List............................................................................................. 204
Reading Fax Parameter List ........................................................................................... 205
Individual XMT Journal ........................................................................ “IND. XMT Journal” 206
Printing Individual XMT Journal ...................................................................................... 206
Reading Individual XMT Journal ..................................................................................... 207
Chapter 9 Solving Problems
Tips for Solving Problems....................................................................................................
Information Codes ...............................................................................................................
Power Failure ......................................................................................................................
Checking the Telephone Line..............................................................................................
210
212
218
219
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................ 220
Index.................................................................................................................................... 222
8
Memo
9
Chapter 1
Menu Map
Getting To Know Your Machine
Chapter 1
The main screen and menu for Fax features are as follows.
Basic Menu:
See page 11.
More Menus:
See page 12.
Address Book Screen
Redial:
See page 23.
Getting To Know Your Machine
Monitor:
See page 28.
Number Pad Screen
Refer to Manual Dialling (see page 16).
Search Screen
Refer to Searching for a Destination
(see page 20).
Email Screen
Refer to Sending an Email Procedure
(see page 110).
10
• File Type and Name (Setting a File Type and a File Name : See page 124)
• Original Size (Setting the Original Size : See page 34)
• 2-Sided Original (Transmitting 2-Sided Originals : See page 36)
• Job Build and SADF (Job Build and SADF : See page 42)
• Verification Stamp (Verification Stamp : See page 38)
• Memory (Transmitting a Document Stored in Memory : See page 40)
• Direct (Direct Transmission : See page 44)
• Comm. Status (Verifying Communication Status : See page 46)
Getting To Know Your Machine
• Quality Adj. (Setting Original Quality : See page 30)
Chapter 1
Basic Menu Screen
• Completion Notice (Using a Completion Notice : See page 131)
• Get Email (Receiving an Email : See page 132)
11
More Menus > Advanced Comm. Screen
Chapter 1
Getting To Know Your Machine
• Deferred
Comm.
• Polling
Transmit (Deferred Transmission : See page 56)
Polling (Deferred Polling : See page 58)
Polling (Polling : See page 60)
Polled (Storing Documents to be Polled : See page 62)
• Advanced
Comm.
Mail Box (Using a Mailbox (Confidential Communication) : See page 64)
Sub Address Transmit (Sub-Address Communication : See page 72)
Lan Relay XMT (Relayed Transmission from Internet Fax : See page 154)
More Menus > Select Mode Screen
• Password XMT (Password Transmission : See page 77)
• Comm. Journal (Printing Communication Journal : See page 80)
• Cover Sheet (Transmitting a Document with a Cover Sheet : See page 82)
• Receive to Memory (Receive to Memory : See page 94)
• A3 Email XMT (Emailing an A3-Sized Document : See page 126)
• Delivery Notice (Setting Message Delivery Notice (MDN) : See page 128)
12
More Menus > Edit File Mode Screen
Chapter 1
• Change Time/Stn (Editing Communication Reservations : See page 166)
• Delete File (Deleting a Communication Reservation File : See page 168)
• Print File (Printing a Communication Reservation File : See page 169)
• Add Document (Adding Documents to a Communication Reservation File : See page 170)
• Retry Incomp. File (Resending an Incomplete Document : See page 171)
More Menus > Print Out Screen
Getting To Know Your Machine
• File List (Displaying a Communication Reservation File List : See page 164)
• Journal (Transaction Journal : See page 192)
• Address Book List (Address Book List : See page 200)
• Program List (Program List : See page 202)
• Fax Parameter List (Fax Parameter List : See page 204)
• IND. XMT Journal (Individual XMT Journal : See page 206)
13
Chapter 2
Fax Transmission Procedure
Chapter 2
The basic procedure of transmitting a fax on this machine is as follows.
1
Place original(s).
Select “Basic Menu” if additional
settings are required.
Used memory
Basic Fax Transmission
Face up. Up to 100 sheets
(80 g/m2 / A4)
z Setting Original Quality (See page 30)
z Setting the Original Size (See page 34)
z Transmitting 2-Sided Originals (See page
36)
z Job Build and SADF (See page 42)
Face down. Align with the top
left corner. Close ADF.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
z If the available memory is not sufficient,
Memory transmission may not be possible.
If this happens, use Direct transmission
instead. Refer to Direct Transmission (see
page 44).
2
14
Basic Fax Transmission
Press the Fax key to open the Fax
screen.
z Verification Stamp (See page 38)
z Transmitting a Document Stored in
Memory (See page 40)
z Direct Transmission (See page 44)
z Verifying Communication Status (See
page 46)
3
Enter the fax number using the
Keypad, or select a destination.
z If the line is busy, the number is automatically
redialled. The call waiting message appears on the
display while auto-dialling.
Chapter 2
z Refer to Entering a Destination (see page
16).
4
Press the Start key.
Basic Fax Transmission
or
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
z For instructions on how to cancel a transmission,
refer to Cancelling a Communication (see page
52).
z When sending from the Platen Glass, place the
next original and follow the instructions displayed
on the Touch Panel Display.
z A communication journal is printed if the
transmission fails (Ex: Remote station is busy).
z Press the Reset key to return the machine to the
initial screen of the current active mode.
15
Entering a Destination
Chapter 2
Stations can be entered by using the following methods or a combination of these:
Manual Dialling
Enter the telephone number directly. (See below)
Using the Address Book
Use the pre-programmed Address Book.
Use a Key Name (See page 18)
Select from “Favourites” (See page 18)
Use Group Dialling (See page 19)
Basic Fax Transmission
Searching for a Destination
Search the Address Book or the Global directory service (LDAP).
Search through the Address Book (Local Search) (See page 20)
Search through the LDAP Server (LDAP Search) (See page 21)
(This feature is available in certain countries only.)
Redialling
Use the last dialled remote station. (See page 23)
Manual Dialling
To enter a destination telephone number, follow the steps below.
z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”.
1
2
Follow the step 1 and 2 on page 14.
z Telephone number field is limited to 36-digit
in length.
Enter the fax number using the
Keypad.
z For transmission to additional destinations,
enter their fax numbers, and then select “Set”
after each destination. When you finish
entering the last destination’s fax number,
select “OK”. (Do not select “Set” at this time.)
z When the Function Parameter “137 Reenter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, enter the
fax number twice for manual dialling. For
more details, refer to Fax/Email Settings in
the Operating Instructions (For Function
Parameters) of provided CD-ROM.
The Number Pad screen opens automatically.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
z Fax number entry is also possible from the
“Number Pad” in the Address Book screen,
instead of the Control Panel Keypad.
16
‰ Number Pad Screen
‰ Using “Redial/Pause”
Ex:
Enter 9 for the outside access number,
select “Redial/Pause”, and then enter the
fax number.
Pause symbol
‰ Using “✱”
Used to access some
features of your PBX.
z This feature is available in certain countries
only.
z A “/” symbol appears when “Tone” is
changed to “Pulse” in “06 Dialling Method”.
Select when entering a
sub-address number.
The sub-address is
represented by an “s”
symbol.
z The standard setting for “06 Dialling
Method” is “Tone”.
Ex:
After entering 9, select “✱” to switch to tone
dialling.
Select when entering
additional destinations.
z Do not select “Set” for a
single destination.
Select “Clear” to delete an
erroneous entry, one digit at
a time.
Tone symbol
‰ Using “Sub-Address”
z Select “Sub-Address” to enter a subaddress destination after the fax number.
Refer to Sub-Addressed Transmission
Using Manual Dialling (see page 75).
Basic Fax Transmission
Inserts a pause each time it
is selected. The pause is
represented by a “-”
symbol.
Chapter 2
z If you are using a PBX, enter the external
access number first, and then select
“Redial/Pause” before entering the fax
number.
Ex:
After entering 4, select “Sub-Address”, and
then enter the Sub-address.
Sub-address symbol
3
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
17
Using the Address Book
Chapter 2
„ Use a Key Name
„ Select from “Favourites”
If a destination is registered in the Address
Book, it can be selected by using a Key Name.
If a destination is registered as a Favourite in
the Address Book, it can be selected using the
“Favourites” tab.
z The fax numbers must be pre-programmed into
the Address Book. Refer to Adding a Fax Number
into the Address Book (see page 173).
Basic Fax Transmission
1
2
3
Follow the step 1 and 2 on page 14.
Select the Key Name tab.
z The fax numbers must be pre-programmed into
the Address Book. Refer to Adding a Fax Number
into the Address Book (see page 173).
1
2
z To cancel a choice, select the same
destination again.
z For transmission to additional destinations,
press the relevant keys.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
Select the desired destination.
z To cancel a choice, select the same
destination again.
z To enter additional destinations, repeat
steps 2 and 3.
18
Select “Favourites” to display the
Favourites screen.
Select the desired destination.
3
4
Follow the step 1 and 2 on page 14.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
„ Use Group Dialling
z The group dialling button must be preprogrammed. Refer to Setting for Group Dialling
(see page 183).
1
2
Select “Program/Group”.
Select the button for the desired
destination group.
Basic Fax Transmission
3
Follow the step 1 and 2 on page 14.
Chapter 2
For transmission to multiple destinations using
group dialling, follow the steps below.
z To cancel a choice, select the same
destination again.
z To confirm the destinations, select
“Destinations: ###” on the upper left corner
of the screen.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
19
Searching for a Destination
Chapter 2
„ Search through the Address Book (Local Search)
Select “Search” to look through the Address Book for the desired destination by the entry name.
z Select “Global” to search fax numbers or Email addresses in the LDAP server (see page 21).
z This feature is available in certain countries only.
Basic Fax Transmission
1
2
3
Follow the step 1 and 2 on page 14.
Select “Search”.
Enter the first few letters of the Key
Name you are searching for.
Select a destination, and then select
“OK”.
z Select
or
to scroll the search results.
z Multiple destinations cannot be selected at a
time.
The search result appears.
5
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
20
4
„ Search through the LDAP Server (LDAP Search)
Select “Global” on the displayed screen to use the LDAP Search feature.
Contact your network administrator to check whether the LDAP Search feature is available in your
particular environment.
z This feature is available in certain countries only.
z The LDAP server must be configured before use. For more details, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) of provided CD-ROM.
3
Follow the step 1 and 2 on page 14.
Select “Search”.
4
Enter a search letter, and then select
“Search”.
The search result appears.
Select “Global”.
z You can search for station names, Email
addresses, and fax numbers.
Basic Fax Transmission
1
2
Chapter 2
LDAP search is a feature that searches through the Address Book of an LDAP server on the network
for fax numbers or Email addresses.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
z A message appears if there are more than
100 matches.
Select “Yes” to search by a more detailed
keyword.
Select “No” to continue the search.
z Select “Local” to exit the LDAP search
screen.
Continued on the next page...
21
5
z To add the found destination to the Address
Book, select “Add to Local” on the LDAP
search screen, enter an entry name, and
then select “OK”. (If you are using a PBX,
you need to register a telephone number
with the dial prefix.)
Select “Fax Number” to display a list
of destinations.
Chapter 2
Basic Fax Transmission
6
Select a destination, and then select
“OK”.
z Only one destination can be selected.
z You can change the entry screen by
selecting “Email” or “Fax Number”.
z Select
or
to scroll the search results.
z Select “Detail” to open the more detailed
information screen.
Select “Close” to exit the detailed
information screen.
z To cancel a search operation, select
“Cancel”.
z A message appears if an error occurs during
the search.
22
7
Select “OK”, and then press the Start
key.
Redialling
To redial the most recently dialled number, follow the steps below.
1
2
Select “Redial”.
Confirm that this is the fax number that
you want to send to, and then select
“OK”.
Basic Fax Transmission
3
Follow the step 1 and 2 on page 14.
Chapter 2
z The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email
Settings > Fax Parameters) is set to “Valid”.
z When the Function Parameter “137 Reenter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, a
message appears on the Number Pad
screen prompting to re-enter the fax number
for confirmation.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
23
Preventing Accidental Transmission to Multiple Destinations
Chapter 2
This function can prevent accidental transmission of documents to multiple destinations. It is useful
when sending documents to a single destination.
Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to
“Off” or “Invalid” can prevent accidental transmission of documents to multiple destinations.
When “117 Multi Station (HOME)” is set to “Off”, the “Multi Station” button is displayed on the Touch
Panel Display.
Basic Fax Transmission
z For instructions on how to set the Function Parameter “117 Multi Station (HOME)” to “Off” or “Invalid”, refer to
Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z An error message appears if you select multiple destinations when the “Multi Station” button is displayed in
blue or the Function Parameter “117 Multi Station (HOME)” is set to “Invalid”.
„ Temporarily Enabling Transmission to Multiple Destinations
Even when the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax
Parameters) is set to “Off”, the transmission to multiple destinations can be enabled temporarily.
1
Select “Multi Station”.
The “Multi Station” button changes to yellow,
and the document can be sent to multiple
destinations.
24
Confirming the Destination
You can confirm the entered destinations.
1
Select “Destinations: ###”.
(###: Number of selected addresses)
„ When Confirmation of the
Destinations is Always Required
When the Function Parameter “125 Confirm
Stations” (Fax/Email Settings > Fax
Parameters) is set, a message prompting the
confirmation of destinations appears if the Start
key is pressed before the destinations are
confirmed.
1
2
Select the desired field button, and
confirm destinations.
z To add a destination, select “OK”, and then
select the desired destination.
z To delete a destination, select a destination,
and then select “Delete” and “Yes”.
z Only Email addresses entered directly as a
destination can be edited using the
onscreen Keyboard.
3
When the message appears, select
“Close”.
2
Basic Fax Transmission
z For instructions on how to set the Function
Parameter “125 Confirm Stations”, refer to Fax/
Email Settings in the Operating Instructions (For
Function Parameters) of provided CD-ROM.
Chapter 2
„ Confirming the Destination
Select “Destinations: ###”.
(###: Number of selected addresses)
Select “OK”.
Continued on the next page...
25
3
Select the desired field button, and
confirm destinations.
Chapter 2
Basic Fax Transmission
26
z To add a destination, select “OK”, and then
select the desired destination. Select
“Destinations: ###” to confirm the
destinations again.
z To delete a destination, select a destination,
and then select “Delete” and “Yes”.
4
Select “OK”, and then press the Start
key.
z The original(s) are stored into memory with
a file number. Then the Fax transmission
starts.
Memo
Chapter 2
Basic Fax Transmission
27
Transmission with Destination Monitoring
Chapter 2
Select “Monitor” on the Touch Panel Display to obtain a dial tone. This feature is called “On-hook dialling”.
To monitor the status of a remote station, follow the steps below.
z This function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”.
1
Place original(s).
Basic Fax Transmission
z If the Platen Glass is used, only one page
can be transmitted at a time.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Lowers the monitor volume.
Press the Fax key.
Select once to recall the
last dialled fax number.
Select twice to insert a
pause (dialling interval).
Select “Monitor”.
5
When you hear a beep, press the
Start key.
z For instructions on how to cancel a
transmission, refer to To Cancel Direct
Transmission: (see page 53).
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
The Monitor screen appears, and you will hear
a dialling tone through the monitor speaker.
4
Enter the fax number of the
destination.
z When the Function Parameter “136 Restrict
Direct Dial” is set to “Valid”, manual input of
fax numbers is not available. Select a
destination from the “Address Book”.
28
Raises the monitor volume.
If an external telephone is connected to your machine, you can send a fax after talking to the remote
party on the phone. Follow the steps below.
1
Place original(s).
z If the Platen Glass is used, only one page
can be transmitted at a time.
2
3
4
5
6
Press the Fax key.
Lift the handset of the external
telephone.
Dial the telephone number.
Talk to the remote party, and then tell
the other party to get ready for
receiving fax.
When a beep is heard, press the Start
key, and then place the handset back
on the cradle.
Transmission starts.
z For instructions on how to cancel a
transmission, refer to To Cancel Direct
Transmission: (see page 53).
Basic Fax Transmission
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
Chapter 2
Talking to the Remote Party Before
Transmission
29
Setting Original Quality
Chapter 2
„ Original Type
Original type can be specified to suit your needs. You can select from text-only original, photo-only
original, or original in which text and photos are mixed.
Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages
to be sent.
Text
Photo
Text/Photo
Basic Fax Transmission
„ Density
Adjust the density according to your requirements.
Lighter
Darker
„ Resolution
Adjust the resolution according to your requirements.
Ordinary original
Original containing small
characters or graphics
Original containing detailed
drawings or text
Std
Fine
Fine, S-Fine,
or 600dpi
z The standard setting can be changed by setting the Function Parameters “03 Original (HOME)”, “01 Density
(HOME)”, and “02 Resolution (HOME)” (Fax/Email Settings > Fax Parameters).
For instructions on how to change the setting, refer to Fax/Email Settings in the Operating Instructions (For
Function Parameters) of provided CD-ROM.
30
1
Place original(s).
‰ Original Type
2
3
Press the Fax key.
Select for originals in
which text and photos
are mixed.
Select “Basic Menu”.
Chapter 2
Select for text-only
originals.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
Select for photo-only
originals.
4
Select “Quality Adj.”.
z When “Text/Photo” or “Photo” is selected,
you cannot select the “Std” Resolution
setting.
‰ Density
Each time it is selected, the
density level is decreased,
brightening the printed colour.
Each time it is selected, the
density level is increased,
darkening the printed colour.
5
Basic Fax Transmission
z If a photo original is scanned in the “Text”
mode, the scanned image can be
indistinguishable in the halftone area.
Adjust the original quality, and then
select “OK”.
Continued on the next page...
31
‰ Resolution
Chapter 2
Select for ordinary
originals.
Select for originals
containing small
characters or graphics.
Basic Fax Transmission
Select for fine originals
containing detailed
drawings or text.
z The finer an original to be scanned, the
more information needs to be transmitted,
thus, requiring a longer communication time.
z If “S-Fine” or “600dpi” is selected, and the
receiving station does not support these
resolutions, originals will be transmitted with
resolution of the receiver’s capability.
6
Select “Address Book”, and then
select a destination.
z Refer to Entering a Destination (see page
16).
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
32
Memo
Chapter 2
Basic Fax Transmission
33
Setting the Original Size
Chapter 2
The original’s size is usually detected automatically when an original is placed on the Platen Glass.
If the size is not detected automatically, or you would like to change the detected size, you can set the
Original Size manually by following the procedure below.
Original size is not detected
automatically.
Basic Fax Transmission
Icon of the original
is not displayed.
Detected Size
z This feature is not available when the original is loaded on the ADF.
1
Place an original on the Platen Glass.
Face down. Align with the top
left corner. Close ADF.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
34
Original size is not
detected correctly.
Press the Fax key.
Select “Basic Menu”.
4
Select “Original Size”.
5
Select the Original Size, and then
select “OK”.
B4
A4
A5
A5-R
6
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
7
Select “Address Book”, and then
select a destination.
The original(s) are stored into memory with a
file number.
z The Confirmation screen appears each time
an original is scanned.
z When the last original is scanned, select
“No” to start transmission.
Basic Fax Transmission
A4-R
Press the Start key.
Chapter 2
A3
8
z Refer to Entering a Destination (see page
16).
35
Transmitting 2-Sided Originals
Chapter 2
2-sided originals loaded in the ADF are scanned automatically with a specified binding edge position,
and transmitted.
Two binding edge selections are available:
• Long Edge: 2-sided scanning is aligned to the long edge of the original.
• Short Edge: 2-sided scanning is aligned to the short edge of the original.
Long Edge
Basic Fax Transmission
z This feature works only when originals are loaded in the ADF.
z The Verification Stamp feature does not work when 2-Sided scanning is selected.
1
Place original(s) on the ADF.
Face up. Up to 100 sheets
(80 g/m2 / A4)
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
36
Short Edge
Press the Fax key.
3
Select “Basic Menu”.
4
Select “2-Sided Original”.
5
Select a binding position, and then
select “OK”.
6
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
7
Select “Address Book”, and then
select a destination.
Basic Fax Transmission
Select when the
binding position is on
the short side of the
original.
Chapter 2
Select when the
binding position is on
the long side of the
original.
z Refer to Entering a Destination (see page
16).
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
37
Verification Stamp
Chapter 2
This function confirms successful transmission or storage
into the memory by stamping at the bottom of each
successfully transmitted original(s) with a small “x” mark.
Ex: Scanning
Direction
Verification Stamp
Basic Fax Transmission
z The scanned document(s) are stamped after feeding through the ADF.
z The standard setting of the Verification Stamp is “Off”. The stamp setting can be changed with the Function Parameter
“04 Stamp (HOME)” (Fax/Email Settings > Fax Parameters). For instructions on how to change the standard setting,
refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z The machine can be configured not to stamp the documents stored in the memory by changing the setting of
the Function Parameter “28 Stamp at Memory XMT” (Fax/Email Settings > Fax Parameters). For instructions
on how to configure the verification stamp, refer to Fax/Email Settings in the Operating Instructions (For
Function Parameters) of provided CD-ROM.
z The Verification Stamp function is available when scanning documents with the ADF.
z Because the verification stamp cannot be deleted, be careful not to use the verification stamp when
transmitting important document(s).
1
Place original(s) on the ADF.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
4
Press the Fax key.
5
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
6
Select “Basic Menu”.
Select “Address Book”, and then
select a destination.
Select “Verification Stamp”.
z Refer to Entering a Destination (see page
16).
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
z The setting of the “Verification Stamp” is
returned to Off after the transmission is
completed.
38
Memo
Chapter 2
Basic Fax Transmission
39
Transmitting a Document Stored in Memory
Chapter 2
Documents can be quickly scanned and stored in the memory before transmission.
This feature allows you to send the documents to multiple destinations without having to scan the
same documents over again. It also allows you to retrieve your original(s) immediately without having
to wait for the Fax transmission to complete.
In addition to the Memory transmission, the machine supports the Direct transmission feature. In Direct
transmission, a document is transmitted without storing it into the memory.
Memory Transmission
Quick Memory Transmission
Basic Fax Transmission
Stores all the
original(s) into
memory first, and
then starts its
transmission.
Original(s)
Starts transmitting
when the first page
is stored in the
memory.
Original(s)
Destination
machine(s)
Destination
machine(s)
Memory
Memory
z If the memory overflows while original(s) are being scanned for transmission to a single destination, the
machine will operate in the following manner:
‰ If the Quick Memory Transmission feature is set to “Valid” in Function Parameters
The document is transmitted up to the portion that was stored into the memory.
‰ If the Quick Memory Transmission feature is set to “Invalid” in Function Parameters
The document is transmitted up to the portion that was stored in the memory, and then switches to Direct
transmission and transmits the remaining original(s) in the ADF during the same phone call.
z If the memory overflows while original(s) are being scanned for transmission to multiple destinations, a
message appears asking whether to transmit the successfully stored documents in memory or to cancel the
transmission. Select “Yes” to start transmitting, or “No” to cancel. If no action is taken within 10 seconds, the
machine will start transmitting the stored documents.
z The transmission of a document terminates if memory overflows when the first page is transmitted.
z The standard setting of Memory transmission is “On” and it can be changed with the Function Parameter “05
Memory (HOME)” (Fax/Email Settings > Fax Parameters). For instructions on how to change the standard
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CDROM.
z The Function Parameter “82 Quick Memory XMT” (Fax/Email Settings > Fax Parameters) can be configured
to start transmitting a document when the first page is stored. This transmission mode is called “Quick Memory
Transmission”. The standard setting of Quick Memory transmission is “Valid”. For instructions on how to
change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
z Your machine is preset to transmit all documents from memory.
40
To send documents using Memory transmission, follow the steps below. (This is an example when the
Direct transmission is set as default in the Function Parameters.)
Place original(s).
6
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Select “Address Book”, and then
select a destination.
Press the Fax key.
Select “Basic Menu”.
Select “Memory”.
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
z For instructions on how to cancel a
transmission, refer to Cancelling a
Communication (see page 52).
5
Basic Fax Transmission
z Refer to Entering a Destination (see page
16).
4
Chapter 2
1
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
41
Job Build and SADF
Chapter 2
The Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of
ADF. Special originals (thin paper, etc.) can be fed from the ADF for Memory transmission.
This function is available when “Job Build and SADF” is selected in the “Basic Menu”.
z The standard setting of “133 Job Build and SADF Mode” is set to “No”. For instructions on how to change the
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of
provided CD-ROM.
Basic Fax Transmission
z This function is available when the Function Parameter “05 Memory (HOME)” (Fax/Email Settings > Fax
Parameters) is set to “On”.
z The Function Parameter “82 Quick Memory XMT” (Fax/Email Settings > Fax Parameters) is not available for
this function.
z Up to 255 pages can be stored. When the number of pages exceeds 255, the memory overfull message will be
displayed. Select “Yes” to start transmitting, or “No” to cancel.
If no action is taken within 5 seconds, the machine will start transmitting the stored originals.
1
Place original(s).
Face up. Up to 100 sheets
(80 g/m2 / A4)
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
42
Press the Fax key.
Select “Basic Menu”.
4
Select “Job Build and SADF”.
5
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
6
Select “Address Book”, and then
select a destination.
z If you do not place the next original(s) within
5 seconds, the message “Another Original?”
will be displayed.
Chapter 2
7
Press the Start key.
The original(s) are stored into memory with a
file number.
z For instructions on how to cancel a
transmission, refer to Cancelling a
Communication (see page 52).
8
If you have another original(s), place
the next original(s) within 5 seconds
after the last original is scanned.
Select to start
transmission.
Basic Fax Transmission
z Refer to Entering a Destination (see page
16).
Select to place another
original(s).
Face up. Up to 100 sheets
(80 g/m2 / A4)
43
Direct Transmission
Chapter 2
Documents can be transmitted immediately on scanning without storing into memory. Direct
transmission is more convenient in situations as shown below.
‰ When you want to send the documents right away.
‰ When you want to send a large amount of documents.
Original(s)
Basic Fax Transmission
To a single
destination
Memory
z Direct transmission cannot be used to send documents to multiple destinations.
z Memory transmission may switch automatically to Direct transmission when memory overflow occurs during
document scanning.
z Memory transmission is the standard setting on the machine, however, it can be changed to Direct
transmission with the setting “05 Memory (HOME)”. For instructions on how to change the standard setting,
refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
1
Place original(s).
4
Select “Direct”.
5
Set “Quality Adj.” as required.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Press the Fax key.
Select “Basic Menu”.
z Refer to Setting Original Quality (see page
30).
44
6
Select “Address Book”, and then
select a destination.
Chapter 2
7
Press the Start key.
Transmission starts immediately upon
scanning.
z For instructions on how to cancel a
transmission, refer to To Cancel Direct
Transmission: (see page 53).
Basic Fax Transmission
z Refer to Entering a Destination (see page
16).
45
Verifying Communication Status
Chapter 2
To verify the communication status, follow the steps below.
1
2
Basic Fax Transmission
3
4
46
Press the Fax key.
Select “Basic Menu”.
Select “Comm. Status” while the call
session is in progress.
Verify the communication status.
5
When the verification is completed,
select “OK”.
Rotated Transmission
Set the Function Parameter “78 Rotation XMT” (Fax/Email Settings > Fax Parameters) to “Valid”. This
allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in
the portrait position, so that it is transmitted in the same orientation as it would have been loaded in the
landscape position.
z The Rotated Transmission feature only works with Memory transmissions, but not with Direct transmissions.
„ Rotation XMT set to “Valid”
Sender
Scanning Direction
Rotated 90 degrees
Set as Portrait
Scanning
Width
A4/Letter
Receiver
Scanning Direction
Set as Landscape
Basic Fax Transmission
z The standard setting of “78 Rotation XMT” is set to “Valid”. For instructions on how to change the standard
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided
CD-ROM.
Chapter 2
If an A4/Letter-sized document is loaded in the portrait position, it could be interpreted as an A3/Ledger
size on the receiving station. To avoid this misinterpretation, the machine is configured to support
Rotated transmission.
„ Rotation XMT set to “Invalid”
Sender
Set as Portrait
Scanning Direction
Receiver
Print size reduced to 70%
Prints on A4/Letter size
A4/Letter
100%
Prints on A3/Ledger size
47
Batch Transmission
Chapter 2
The Batch Transmission feature is useful in controlling the reduction of transmission time and
telephone costs. In a Batch transmission job, the machine sorts documents bound for the same
destination(s), and collectively handles them as one reserved document (file) to be transmitted in a
single call.
There are two types of Batch transmissions available:
• Real Time Batch Transmission:
During the Memory transmission, your machine searches the memory for reserved files (up to 4
files) to transmit to the same destination, and automatically batches, and then transmits them in a
single call.
Basic Fax Transmission
zThe machine cannot batch files that are waiting for redialling or currently being sent, but will batch files
that are pending to be dialled.
• Delayed Batch Transmission:
This feature requires the scheduling of the time for the Batch transmission into a Program key in
advance. All transmission(s) using this Program key are batched and transmitted at the registered
time.
Ex. Real Time Batch Transmission
To NY
To LA
To London
To LA
To London
Time
NY
LA
London
48
If your PBX requires a PIN (Personal Identification Number) code to access an external line, your
machine can be set to prompt the user to enter the PIN code before dialling.
This function is available when the Function Parameter “39 PIN Code Access” (Fax/Email Settings >
Fax Parameters) is set to “Suffix” or “Prefix”.
When “39 PIN Code Access” is set to “Prefix”, the dialling procedure is as follows.
(Available for some countries only.)
z This feature is not available when dialling from a connected external telephone.
z The standard setting of “39 PIN Code Access” is set to “None”. For instructions on how to change the
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of
provided CD-ROM.
1
Place original(s).
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
6
Enter a PIN code, and then select
“OK”. (Up to 36 digits)
Press the Fax key.
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
4
Select “Address Book”, and then
select a destination.
Basic Fax Transmission
z This feature is available in certain countries only.
Chapter 2
Getting an Outside Line Using PIN Code
Access
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
z Refer to Entering a Destination (see page
16).
5
Press the Start key.
49
Using Program Keys
Chapter 2
If frequently used communication tasks are pre-programmed onto a respective program dialling button,
the programmed operating sequence can be recalled by simply selecting the assigned button.
Basic Fax Transmission
z To check what operation was pre-programmed onto a program button, confirm by printing the program list.
Refer to Printing the Program List (see page 188).
Program dialling not only simplifies repetitive and complex operational sequences but also prevents
operator errors.
To use a Program key, follow the steps below.
z To use this feature, the operating sequence must be programmed onto the button in advance.
Refer to Setting for Program Dialling (see page 181).
1
Place original(s).
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Press the Fax key.
Select “Program/Group”.
4
Select the Program key.
5
Press the Start key.
Communication starts, or original(s) are stored
into memory.
50
Memo
Chapter 2
Basic Fax Transmission
51
Cancelling a Communication
Chapter 2
To cancel a communication, follow the steps below.
Basic Fax Transmission
3
52
To Cancel Memory Transmission:
1
2
4
Press the Fax key.
Press the Stop key while the
communication is in progress.
Select “Yes” to stop a communication.
Select “Yes” to print a communication
journal, or “No” if a communication
journal is not desired.
To Cancel Direct Transmission:
Press the Stop key while the
communication is in progress.
Select “Yes” to stop a communication.
3
Remove the document.
Basic Fax Transmission
2
Chapter 2
1
53
Dial Prefix
Chapter 2
Your machine has the following functions to utilize your existing fax phone numbers database:
• LDAP database search for fax phone numbers (Directory Search)
• Import an existing fax phone number list in CSV file format (Network Address Book Editor software)
The phone numbers in the database are usually 10-digit numbers (It differs in each countries’
specifications) that are not in the format of phone numbers actually dialled through a PBX.
Ex: (In the case of 10-digit number in the database.)
• A fax phone number in the database is shown as 212 555 1234
Basic Fax Transmission
• A long distance fax phone number format that is dialled via a PBX, is as 9+1+212 555 1234
The Dial Prefix function allows you to program a Dial Prefix including a PBX Dial-out Prefix (e.g. “9”)
and the Long Distance Call Code (=1). The pre-programmed Dial Prefix will be automatically dialled
only when the fax phone number is a 10-digit number, allowing you to utilize the existing database
without modifying it.
To enable this function, enter the Dial Prefix number in “122 Dial Prefix”. For more details, refer to Fax/
Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z This feature is available in certain countries only.
z Only numbers (0 to 9) will be counted for 10 digits. Any other characters or symbols (such as “-” will be
ignored.)
z This function is not available when using Monitor dialling or Off-hook dialling with either the optional handset or
an external telephone
set.
212 111 1234
312 222 4321
213 333 9876
If the number to dial is a 10-digit number
(See Note)
Ex: 212 111 1234
Dials with the dial prefix
number appended
9-1 + 212 111 1234
(Automatically appended)
Sends the document(s)
If the number to dial is NOT a 10-digit number
Ex: 9-222 9876 (8 digits)
9-1 312 333 4567 (12 digits)
Dial prefix = 9-1
(“-” represents a pause)
Address Book Dialling
Manual Number Dialling
LDAP Search Dialling
54
Dials without the
dial prefix number
9-222 9876
9-1 312 333 4567
1
6
Select “120-159”.
Chapter 2
2
3
Press the Function key to open the
Function Parameters screen.
Select “Fax/Email Settings”.
Select “04 Key Operator Mode”.
7
4
Select “122 Dial Prefix”.
Enter the Key Operator password, and
then select “OK”.
8
Enter the Dial Prefix Number (4-digit),
and then select “OK”.
Basic Fax Transmission
z You can also proceed to step 8 by entering
122 with the Keypad and pressing the Start
key.
z If you make a mistake, press the Clear key
or “Back Space” to delete.
5
Select “01 Fax Parameters”.
z If you make a mistake, select “Clear” to
delete.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
55
Chapter 3
Time Controlled Communication (Deferred)
Convenient Fax Features
Chapter 3
Deferred Transmission
The time must be pre-programmed in advance to send document(s) to a single or multiple destinations
at a deferred time within the next 24 hours.
The document is scanned and stored in memory as a reserved document until the pre-programmed
time lapses. The transmission starts at the pre-programmed time.
11:00
Convenient Fax Features
Transmitted
Programmed to transmit at 21:00
z Up to 50 built-in timers can be set for deferred communication.
1
Place original(s).
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
56
21:00
Press the Fax key.
Select “More Menus”.
4
Select “Transmit”.
5
Set the deferred time, and then select
“OK”.
8
Press the Start key.
Document(s) are stored into memory.
z Set the time in the 24-hour format.
Ex: 21: 00
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
6
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
7
Select a destination.
z A communication journal is printed if the
transmission fails for any reason.
(Ex: Remote station was busy.)
Refer to Printing a Communication
Reservation File (see page 169) and
Communication Journal (see page 196).
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Convenient Fax Features
z It you need to delete a reserved
communication file, or to cancel a timecontrolled communication, refer to Deleting
a Communication Reservation File (see
page 168).
Chapter 3
z The programmed deferred communication
time can be modified.
For instructions on how to modify the
communication time, refer to Editing
Communication Reservations (see page
166).
z Refer to Entering a Destination (see page
16).
57
Deferred Polling
If Polling is requested with a deferred time, it will start polling at the pre-programmed time.
Chapter 3
Receiver
Pre-programmed
Communication Time
Sender
Request to Poll
Document(s)
Convenient Fax Features
Memory
z Up to 50 built-in timers can be set for deferred communication.
z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll
important documents.
z If a password is not set in the polled station, you may poll the other station even though your machine has a
password.
z For instructions on how to use polling without a pre-programmed time, refer to Polling (see page 60).
1
2
3
Press the Fax key.
Select “More Menus”.
Select “Polling” in “Deferred Comm.”
4
Enter a communication time, and then
select “OK”.
z Enter the time in the 24-hour format.
Ex: 18: 00
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
58
5
If a password is required, enter the
password, and then select “OK”.
Chapter 3
6
Select a destination.
Convenient Fax Features
z If you have set the polling password in the
Function Parameter “26 Polling Password”
(Fax/Email Settings > Fax Parameters), the
password will appear on the display.
You can still change the password
temporarily by overwriting it with a new one.
z Refer to Entering a Destination (see page
16).
7
Press the Start key.
Polling starts when the pre-programmed time
is reached.
z The programmed deferred communication
time can be modified.
For instructions on how to modify the
communication time, refer to Editing
Communication Reservations (see page
166).
z If you need to delete a reserved
communication file, or cancel a timecontrolled communication, refer to Deleting
a Communication Reservation File (see
page 168).
59
Polling
Chapter 3
Polling
Polling is a process of calling the other station(s) for document retrieval. The other station must know in
advance that you will call, and must prepare document(s) by storing them into the memory. To ensure
security, establish a polling password that is shared by the other station ahead of time.
The receiving station initiates the call, therefore, it pays for the communication charges.
Receiver
Convenient Fax Features
Request to Poll
Document(s)
Memory
z For instructions on how to use deferred polling, refer to Deferred Polling (see page 58).
z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll
important documents.
z If a password is not set in the polled station, you may poll the other station even though your machine has a
password.
1
2
3
60
Sender
Press the Fax key.
Select “More Menus”.
Select “Polling” in “Polling”.
4
If a password is required, enter the
password, and then select “OK”.
z If you have set the polling password in the
Function Parameter “26 Polling Password”
(Fax/Email Settings > Fax Parameters), the
password will appear on the display.
You can still change the password
temporarily by overwriting it with a new one.
5
Select a destination.
Chapter 3
6
Press the Start key.
Polling starts.
Convenient Fax Features
z Refer to Entering a Destination (see page
16).
61
Storing Documents to be Polled
Chapter 3
Being Polled is the process of automatically transmitting document(s) upon receiving the polling
request from the receiving station.
You must prepare your machine by storing document(s) into memory ahead of time.
To ensure security, set the polling password that is shared with the receiving station.
The receiving station initiates the call, therefore, it pays for the communication charges.
Sender (Waiting for Polling request)
Convenient Fax Features
Store
document(s)
into memory.
Memory
z Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll
important documents.
z If a password is not set in the polled station, you may poll the other station even though your machine has a
password.
1
Place original(s).
4
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Press the Fax key.
Select “More Menus”.
5
62
Select “Polled” in “Polling”.
If a password is required, enter the
password, and then select “OK”.
The scanned document is stored in the
memory as a polled file ready for transmission
upon receiving a polling request.
z You can still send or receive documents
even when the machine is setup to be
polled.
z Only 1 polled file can be stored in memory.
If you need to add document(s) into the
same polled file, refer to Adding
Documents to a Communication
Reservation File (see page 170).
z After being polled, the documents stored in
the memory will be erased automatically. To
retain the documents in memory so that they
can be polled repeatedly, change the setting
of the Function Parameter “27 Polled File
Save” (Fax/Email settings > Fax
Parameters) to “Valid”.
Convenient Fax Features
z If you have set the polling password in the
Function Parameter “26 Polling Password”
(Fax/Email Settings > Fax Parameters), the
password will appear on the display.
You can still change the password
temporarily by overwriting it with a new one.
Chapter 3
z To delete a polled file, refer to Deleting a
Communication Reservation File (see
page 168).
63
Using a Mailbox (Confidential Communication)
Chapter 3
What is Confidential Communication?
The confidential mailbox allows communication with other compatible models using a 4-digit
confidential code. The Confidential Mailbox feature receives document(s) with a confidential code in
the memory. These documents can only be printed by the person who has the correct confidential
code.
• A confidential reception report is printed whenever confidential documents are received on the
machine.
• 49 mailboxes are available on the machine.
Convenient Fax Features
• Mailbox passwords are 4-digit.
This section explains how to transmit, poll, store, delete, and print confidential documents.
Confidential Polling and Confidential Polled transmission can be performed using mailboxes. For
instructions on how to use these, refer to Confidential Polling (see page 66) and Storing Documents
for Confidential Polling (see page 67).
Confidential Code
(0001)
Polling from
other machine
Confidential Code
(0001)
Memory
Print
Confidential Code
(0001)
z This feature works only if the remote station is any one of the following Panasonic models.
DP-180
DP-190
DP-1820E
DP-1820P
DP-2330
DP-3030
DP-3530
DP-4530
DP-6030
DP-8020P
DP-8020E
DP-8035
DP-8045
DP-8060
DP-C213
DP-C262
DP-C263
DP-C264
DP-C265
DP-C305
DP-C322
DP-C323
DP-C354
DP-C405
DX-800
UF-6000
UF-9000
z Confidential reception requires establishing the password (4-digit) between the sender and the receiver before
reception.
64
Confidential Transmission
To transmit a confidential document, follow the steps below.
1
Place original(s).
6
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
Press the Fax key.
Select “More Menus”.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
7
4
5
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
Select “Mail Box”.
8
Select a destination.
Convenient Fax Features
2
3
Enter the mailbox password (4-digit),
and then select “OK”.
Chapter 3
z You must have a mailbox password (4-digit) setup and shared with the receiving machine.
Select “Transmit”.
z Refer to Entering a Destination (see page
16).
z Select an address, except the address
registered for Relayed transmission.
9
Press the Start key.
The original(s) are stored into memory with a
file number. Then starts dialling the telephone
number.
65
Confidential Polling
Chapter 3
1
2
Convenient Fax Features
3
Press the Fax key.
5
Select “More Menus”.
Select “Mail Box”.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
6
4
Enter the mailbox password (4-digit),
and then select “OK”.
Select a destination.
Select “Polling”.
z Refer to Entering a Destination (see page
16).
z Select an address, except the address
registered for Relayed transmission.
7
Press the Start key.
Confidential mailbox polling starts.
z For instructions on how to cancel
confidential mailbox polling, refer to
Cancelling a Communication (see page
52).
66
Storing Documents for Confidential Polling
Place original(s).
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
6
Enter the mailbox password (4-digit),
and then select “OK”.
Press the Fax key.
Select “More Menus”.
4
Select “Mail Box”.
z For instructions on how to delete a
confidential document polled for
transmission, refer to Deleting a
Confidential Document (see page 70).
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
5
Convenient Fax Features
The documents are stored in the mailbox, and
will be transmitted upon receiving the
confidential polling request.
Chapter 3
1
Select “Polled”.
67
Printing a Received Confidential Document
Chapter 3
Convenient Fax Features
68
When confidential documents are received, a confidential reception report is printed. This section
explains how to read a confidential reception report and print the received confidential documents.
z After a received confidential document is printed, it is deleted from the mailbox.
z If the machine receives documents having the same password, they are stored into the same mailbox.
z 49 mailboxes are available.
„ Confidential Reception Report
(1)
*************** -Conf. RCV Report- **************** Date dd-MMM-yyyy ***** Time 15:00 ********
** Notice Of Confidential Document Held **
(2)
(3)
(4)
(5)
File No.
Received From
Pages
Time Received
040
PANAFAX
001
dd-MMM 15:00
(6)
-PANASONIC
(7)
*****DP-XXXX************************ -HEAD OFFICE
No.
-
(8)
- ***** -
Item
201 555 1212- *********
Explanation
(1)
Date/Time
The date and time at which the confidential reception report is printed
(2)
File No.
The number automatically assigned to a confidential document in the order of
its reception (001 to 999)
(3)
Sender ID
Transmitting station’s ID
(4)
Page(s)
Total number of pages of the confidential document
(5)
Receive Time
The date and time at which the confidential document was received
(6)
Logo
Logo (up to 25 characters)
(7)
Character ID
Character ID (up to 16 characters)
(8)
Numeric ID
Numeric ID (up to 20 digits)
„ Printing a Received Confidential Document
To print a received confidential document, follow the steps below.
1
2
Select “More Menus”.
Select “Mail Box”.
5
Enter the mailbox password (4-digit),
and then select “OK”.
The document is printed and deleted from the
mailbox.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
z To delete confidential documents from a
mailbox, refer to Deleting a Confidential
Document (see page 70).
4
Convenient Fax Features
3
Press the Fax key.
Chapter 3
z After a received confidential document is printed, it is deleted from the mailbox.
Select “Print File”.
69
Deleting a Confidential Document
To delete a confidential document in a mailbox, follow the steps below.
Chapter 3
Convenient Fax Features
70
1
2
3
Press the Fax key.
Select “More Menus”.
Select “Mail Box”.
5
Enter the mailbox password (4-digit),
and then select “OK”.
Documents in the mailbox are deleted.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
4
Select “Delete File”.
Memo
Chapter 3
Convenient Fax Features
71
Sub-Address Communication
Chapter 3
The Sub-addressing function allows further routing, forwarding, or relaying of document(s) to the
desired destinations when used in combination with Internet Fax.
What is Sub-Addressing?
Sub-addressing is a T.30 communications protocol recommended by ITU-T.
• A centre machine supporting the Memory feature is required on the fax network to implement subaddressed communications. For more details, contact your local authorized Panasonic dealer.
Convenient Fax Features
• In a sub-addressed communication, the sub-addressing information must be checked between the
sender and the receiver beforehand (sub-address is limited up to 20 digits).
• On this machine, select “Sub Address Transmit” from the “More Menus” to initiate sub-addressed
communication.
• Sub-addressing allows documents received by the centre machine to be forwarded to computers on
the network, Internet fax, or other fax stations. Refer to Inbound Routing (see page 138).
z ITU-T :
International Telecommunication Union-Telecommunication Standardization Sector
z T.30
Telecommunications standard
:
„ Example of a Network Using Sub-Addressing
Telephone
number
2013331234
SubAddress
2222
Tel:
0001
Centre Machine
Sender 1
Tel:
2013331234
No. A
0002
Sender 2
Telephone
number
2013331234
SubAddress
0001
No. B
0003
Address Book
Telephone number
G3 FAX No. A
72
0001
Sub-Address
2222
G3 FAX No. B
0002
2222
G3 FAX No. C
0003
0001
No. C
Sub-Addressed Transmission Using Address Book
To transmit a document by sub-addressing, follow the steps below.
1
Place original(s).
5
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
Press the Fax key.
Select “More Menus”.
z The sub-address can be up to 20 digits.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
4
6
Select “Sub Address Transmit”.
Enter the password, and then select
“OK”.
Convenient Fax Features
2
3
Enter a sub-address, and then select
“OK”.
Chapter 3
z This feature cannot be used when dialling from the external telephone. Refer to Talking to the Remote Party
Before Transmission (see page 29).
z The password can be up to 20 digits in
length.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
7
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
Continued on the next page...
73
8
Select a destination.
Chapter 3
Convenient Fax Features
74
z Refer to Entering a Destination (see page
16).
z Select an address, except the address
registered for Relayed transmission.
9
Press the Start key.
Sub-addressed transmission starts.
Sub-Addressed Transmission Using Manual Dialling
To enter a sub-address directly from the Keypad, follow the steps below.
z This feature does not work when dialling from the external telephone. Refer to Talking to the Remote Party
Before Transmission (see page 29).
z If you use sub-addressed transmission frequently, the sub-address can be pre-programmed into the Address
Book to facilitate future communications. For additional details, refer to Adding a Fax Number into the
Address Book (see page 173).
Place original(s).
5
Select “Sub-Address”.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Press the Fax key.
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
4
Enter the fax number using the
Keypad.
z The letter “s” appears on the display.
6
z The Number Pad screen opens
automatically.
Enter a sub-address.
Convenient Fax Features
1
Chapter 3
z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”.
z The telephone number and sub-address
field can be up to 36 digits in length.
However, the sub-address itself is limited to
20 digits.
z If you make a mistake, press the Clear key
to delete entries one digit at a time.
z When the Function Parameter “137 Reenter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, enter the
fax number twice for manual dialling. For
more details, refer to Fax/Email Settings in
the Operating Instructions (For Function
Parameters) of provided CD-ROM.
z If you need to enter a sub-address
containing a blank space (Ex: 123 456),
input the sub-address from “Advanced
Comm.” > “Sub-Address Transmit” (see
page 73).
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
7
Press the Start key.
Sub-addressed transmission starts.
75
Password Communication
Chapter 3
What is Password Communication?
Convenient Fax Features
The standard setting of the Function Parameter “43 Password-Transmit” (Fax/Email Settings > Fax
Parameters) is set to “Off”. To utilize Password transmission, change the standard setting to “On”. For
instructions on how to change the standard setting, refer to Setting Password-Protected
Transmission (see page 78).
Password communications, including Password transmission and Password reception prevents your
machine from sending a fax to a wrong station or receiving a fax from an unauthorized station. You can
set Password transmission and Password reception independently, or both together.
To use Password transmission, you must set a 4-digit transmission password in advance. The
password must be shared with the other compatible Panasonic machine(s). If the transmission
password in your machine does not match the transmission password in other compatible Panasonic
machine(s), the transmission will fail.
Ex : Password Transmission
Sender
Receiver
Transmission
Password:
1234
Transmission
Password:
1234
z This feature works only if the remote station is any one of the following Panasonic models.
DP-180
DP-190
DP-6030
DP-8020P
DP-8020E
DP-8035
DP-8045
DP-8060
DP-C213
DP-C262
DP-C263
DP-C264
DP-C265
DP-C305
DP-C322
DP-C323
DP-C354
DP-C405
DX-800
UF-6000
76
UF-9000
DP-1820E
DP-1820P
DP-2330
DP-3030
DP-3530
DP-4530
Password Transmission
To utilize the Password-protected Transmission feature, follow the steps below.
1
Place original(s).
6
Select “On”, and then select “OK”.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
Press the Fax key.
Select “More Menus”.
Select to perform
Password-protected
transmission.
4
Select not to perform
Password-protected
transmission.
Select “Select Mode”.
7
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
8
5
Select a destination.
Convenient Fax Features
2
3
Chapter 3
z You must set the password (4-digit) in the Function Parameter “43 Password-Transmit” (Fax/Email Settings >
Fax Parameters) in advance.
Select “Password XMT”.
z Refer to Entering a Destination (see page
16).
z Select an address, except the address
registered for Relayed transmission.
9
Press the Start key.
Password-protected transmission starts.
z The transmission fails if the password of
both units does not match.
77
Setting Password-Protected Transmission
To always utilize Password-protected transmissions, follow the steps below.
Chapter 3
z You must program a password (4-digit) in advance.
1
Convenient Fax Features
2
3
Press the Function key to open the
Function Parameters screen.
6
Select “40-79”.
Select “Fax/Email Settings”.
Select “04 Key Operator Mode”.
z You can also proceed to step 8 by entering
43 with the Keypad and pressing the Start
key.
7
4
Select “43 Password-Transmit”.
Enter the Key Operator password, and
then select “OK”.
8
Enter the password (4-digit), and then
select “OK”.
z If you make a mistake, press the Clear key
or “Back Space” to delete.
5
Select “01 Fax Parameters”.
z If you make a mistake, select “Clear” to
delete.
78
9
Select “On” or “Off”, and select “OK”.
Chapter 3
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Convenient Fax Features
z You can change the setting temporarily in
“Password XMT” of “More Menus” for each
transmission (see page 77).
79
Printing Communication Journal
Chapter 3
The communication journal can be printed at the end of each transmission communication.
• If “Comm. Journal” is set to “On” in “More Menus”, a communication journal is printed at the end of
each transmission communication.
• For instructions on how to read the communication journal, refer to Communication Journal (see
page 196).
************* - Comm. Journal- **************** Date dd-MMM-yyyy ** Time 15:00 *********
Mode =
Memory Transmission
Start = dd-MMM 14:50
End = dd-MMM 15:00
Convenient Fax Features
File No.= 050
STN
No.
001
002
003
004
Comm. Key Name
Station Name/Email Address/Telephone No.
OK
[SERVICE
OK
[SALES DEPT
407 [ACCOUNTING
Busy
] SERVICE DEPT
] SERVICE DEPT
] SERVICE DEPT
001/001
001/001
000/001
000/001
021 111 1234
************DP-XXXX ************** - HEAD OFFICE
Pages
Duration
00:01:30
00:01:25
00:01:45
00:00:00
- PANASONIC - ****** - 201 555 1212 - *******
THE SLEREXE COMPANY LIMITED
SAPORS LANE . BOOLE . DORSET . BH 25 8 ER
TELEPHONE BOOLE (945 13) 51617 . TELEX 123456
Our Ref. 350/PJC/EAC
18th January, 1972.
Dr. P.N.Cundall,
Mining Surveys Ltd.,
Holroyd Road
tions of print density
cause the photocell to generate an analogous electrical video signal.
this signal is used to modulate a carrier, which is transmitted to
remote destination over a radio or cable communications link.
At the remote terminal, demodulation reconstructs the video
signal, white is used to modulate the density of print produced by a
printing device. This device is scanning in a raster scan synchronised
with that at the transmitting terminal. As a result, a facsimile
copy of the subject document is produced.
Probably you have used for this facility in your organisation.
Yours sincerely,
P.J. CROSS
Group Leader - facsimile Research
z Your machine is preset to print the communication journal only when transmission has failed. Refer to Fax/
Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z The document image for the Direct transmissions is not printed in the communication journal.
80
1
Place original(s).
6
2
3
Chapter 3
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
Select “On”, “Off”, or “Inc Only”, and
then select “OK”.
Press the Fax key.
Select “More Menus”.
4
Select not to print a
communication journal.
Select “Select Mode”.
Select to print a
communication journal
only when transmission
has failed.
7
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
5
Select “Comm. Journal”.
8
Select a destination.
Convenient Fax Features
Select to print a
communication journal
after each transmission.
z Refer to Entering a Destination (see page
16).
9
Press the Start key.
81
Transmitting a Document with a Cover Sheet
Chapter 3
Documents can be transmitted with a cover sheet stating the date and time of the transmission,
destination station name, and total number of pages.
Sample Fax Cover Sheet
***** Facsimile Cover Sheet *****
dd-MMM-yyyy 15:00
Convenient Fax Features
Message To:
SALES DEPT.
Message From:
PANASONIC
201 555 1212
01
Page(s)
Following This Cover Page
Text Area
60 characters
for 1 line
(Up to 10 lines)
z The cover sheet is excluded from the total page count in the transaction journal.
z The cover sheet can be printed with texts programmed by users. (Up to 10 lines are available.)
z 60 characters can be programmed for 1 line, and up to 600 characters can be printed on the cover sheet.
z Characters are written from left to right. (The dotted lines will not be printed.)
z The standard setting of a cover sheet can be changed with the Function Parameter “56 Cover Sheet (HOME)”
(Fax/Email Settings > Fax Parameters). To modify the standard setting, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) of provided CD-ROM.
82
1
Place original(s).
6
Select “On”, and then select “OK”.
2
3
Chapter 3
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
Press the Fax key.
Select “More Menus”.
4
Select not to attach a
cover sheet.
Select “Select Mode”.
7
Set “Quality Adj.” as required.
z Refer to Setting Original Quality (see page
30).
8
5
Select a destination.
Select “Cover Sheet”.
Convenient Fax Features
Select to attach a cover
sheet.
z Refer to Entering a Destination (see page
16).
9
Press the Start key.
The transmission of the document with a
cover sheet starts.
83
Chapter 4
Receiving Documents
Chapter 4
Fax Reception
84
Fax Reception
There are two ways to receive fax calls on this machine.
Automatic Reception
The machine receives documents automatically. The machine answers all incoming calls (including
voice calls).
Manual Reception
When your telephone rings, lift the handset of the external telephone. If you hear a beep from the
phone, it means someone wants to initiate a fax call. Or, if the caller answers and says he/she wants
to initiate a fax call, press the Start key and then hang up the handset. Refer to Manual Reception
(see page 85).
Automatic Reception
This mode is recommended when the telephone line is used only for fax.
• Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Auto”.
• When an incoming call is received, the machine starts receiving documents automatically.
Manual Reception
• Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Manual”.
1
2
4
If a document is loaded on the ADF,
remove it.
When you hear a beep, press the
Start key.
Hang up the phone.
z If you hang up the phone before pressing
the Start key, the telephone connection will
be terminated.
Fax Reception
3
When your telephone rings, lift the
external telephone handset.
Chapter 4
When your machine is set to this mode, it will not receive documents automatically. After you answered
the call, you can receive a fax.
85
Print Reduction and Duplex Recording
Chapter 4
Print Reduction
This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized
documents sent to you by the other parties cannot be printed within a single page. If this happens, the
document will be divided into separate pages.
This machine is equipped with the Print Reduction function to solve this problem. You may select the
most appropriate setting described below.
„ When Print Reduction is Set to “Auto”
Fax Reception
If the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) is set to
“Auto”, it prints incoming documents reduced in size from 70 to 100% (in increments of 1%) to fit them
within the preset paper size according to the length.
Standard-sized
document
Long document
Standard size
Reduced
automatically to
standard size
z The standard setting of “24 Print Reduction” is set to “Auto”. For instructions on how to change the standard
setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided
CD-ROM.
z When the machine receives a long document (longer than the paper size by 39% or more), it prints the
document in multiple pages with the 10 mm (0.39") of the bottom margin of the first page overlapping the
10 mm (0.39") top margin of the next page.
86
„ When Print Reduction is Set to “Fixed”
Reduced at a specified
reduction ratio
Long document
Reduced at a specified
reduction ratio
z The standard setting of “25 Reduction Ratio” is set to “100” (%).
For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating
Instructions (For Function Parameters) of provided CD-ROM.
Fax Reception
Standard-sized
document
Chapter 4
With the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) set to
“Fixed”, the machine prints all incoming documents reduced at the reduction ratio
pre-programmed in the Function Parameter “25 Reduction Ratio” (Fax/Email Settings > Fax
Parameters). The fixed reduction ratio can be programmed between 70 and 100% (in increments of
1%).
Duplex Recording
When the Function Parameter “95 Duplex Print” (Fax/Email Settings > Fax Parameters) is set to
“Valid”, the received multi documents are printed on both sides of paper.
(Letter or A4 Originals only)
z The standard setting of “95 Duplex Print” is set to “Invalid”.
For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating
Instructions (For Function Parameters) of provided CD-ROM.
87
Substitute Memory Reception
Chapter 4
When your machine cannot print an incoming document for some reasons, such as when it runs out of
paper/toner, or paper has jammed, the received document is saved in memory automatically. This
feature is called “Substitute Memory Reception”.
When a received document is saved in memory as substitute memory reception, the message
“Message in Memory” appears on the Touch Panel Display.
The saved documents will be printed automatically when you replenish the paper and toner and/or
clear the jammed paper.
Fax Reception
If a document has been saved in memory due to
substitute memory reception
z The available memory size is limited. Replenish the paper and toner and/or clear the jammed paper before the
memory becomes full.
z The standard setting of the Function Parameter “22 Substitute RCV” (Fax/Email Settings > Fax Parameters) is
set to “Valid”.
For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating
Instructions (For Function Parameters) of provided CD-ROM.
88
Memo
Chapter 4
Fax Reception
89
Convenient Reception Features
Chapter 4
This machine supports certain convenient-to-use reception features. Program these features as
required.
Selective Reception
Your machine has the Selective Reception function which can prevent receiving unnecessary
documents (junk fax and direct mail, etc.).
Fax Reception
Before receiving the document, the last 4 digits of the ID number received from the sending machine
will be compared with the last 4 digits of the telephone number programmed in the Address Book of
each station. When a match is found, your machine will start receiving the document. If a match is not
found, your machine will cancel the reception.
Receiver
Sender A (ID No: xxxx1234)
Address Book
Station name
Fax number
A
xxxx1234
B
xxxx5678
Sender B (ID No: xxxx4321)
z The standard setting of the Function Parameter “46 Select Receive” (Fax/Email Settings > Fax Parameters) is
set to “Invalid”. For instructions on how to enable the Selective Reception feature, refer to Fax/Email Settings
in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z This feature requires the registration of all possible sending stations in the Address Book. Refer to Adding a
Fax Number into the Address Book (see page 173).
z Selective reception will not work if the fax number is not set in the sender’s numeric ID, or the sender’s numeric
ID is not programmed at all. You need to advice to include the fax number (fax telephone number) in the
numeric ID to the sender who you want to receive faxes from.
z The remote machines to which you send faxes may also have the Selective Reception feature preprogrammed.
90
Fax Forwarding
Sender A
Receiver
Sender B
Fax Reception
Forward
Chapter 4
This feature allows all incoming faxes to be forwarded to the station registered in the Address Book. It
is convenient when you want to receive fax calls at a location away from your office (such as your
home) at night or during holidays.
z The standard setting of the Function Parameter “54 Fax Forward” (Fax/Email Settings > Fax Parameters) is
set to “Invalid”. For instructions on how to enable the Fax Forward feature, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) of provided CD-ROM.
z When the Fax Forward feature is set, the station programmed in the Address Book is restricted from editing. To
change a programmed destination, follow the steps below.
1. Set the Function Parameter “54 Fax Forward” (Fax/Email Settings > Fax Parameters) to “Invalid”.
2. Change the station entered in the Address Book or pre-programmed in the program dialling.
3. Reset the Function Parameter “54 Fax Forward” (Fax/Email Settings > Fax Parameters) to “Valid”.
z When Fax forwarding fails, for example, calling a busy station, the received document will be printed and is
deleted from the memory.
z Fax forwarding will be disabled if the machine has 5% or less of memory remaining.
91
Password-Reception
Password reception will prevent receiving fax from unauthorized stations.
Chapter 4
To use the Password Reception function, you must set a 4-digit receiving password in advance. The
password must be shared with the other compatible Panasonic machine(s). If the password in your
machine does not match the receiving password in the other compatible Panasonic machine(s), the
reception will fail.
Password reception can be enabled by programming the Function Parameter “44 Password-Receive” (Fax/
Email Settings > Fax Parameters). Refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
Sender
Fax Reception
Receiver
Reception
Password:
1234
Reception
Password:
1234
z This feature works only if the remote station is any one of the following Panasonic models.
DP-180
DP-190
DP-1820E
DP-1820P
DP-2330
DP-3030
DP-3530
DP-4530
DP-6030
DP-8020P
DP-8020E
DP-8035
DP-8045
DP-8060
DP-C213
DP-C262
DP-C263
DP-C264
DP-C265
DP-C305
DP-C322
DP-C323
DP-C354
DP-C405
DX-800
UF-6000
UF-9000
z The standard setting of the Function Parameter “44 Password-Receive” (Fax/Email Settings > Fax
Parameters) is set to “Off”. For instructions on how to enable the Password Reception feature, refer to Fax/
Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
92
Junk Fax Filter
This machine can filter incoming faxes to prevent receiving unnecessary documents (junk fax, etc.).
Receiver
Fax
Number
Junk Fax
Number
A
123456789
1234567890
B
987654321
987654321
Fax Reception
Station
Name
Sender A (ID No: 123456789)
Chapter 4
Before receiving the document, the sender’s numeric ID (fax number) will be compared to the numbers
registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the
machine will cancel the reception.
Sender B (ID No: 987654321)
z The standard setting of the Function Parameter “135 Junk Fax Filter (00 Junk Fax Filter)” (Fax/Email
Settings > Fax Parameters) is set to “Invalid”. For instructions on how to enable the Junk Fax Filter feature,
refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z This feature requires the registration of junk fax numbers. For more information, refer to Fax/Email Settings in
the Operating Instructions (For Function Parameters) of provided CD-ROM.
z This machine receives documents from senders whose fax number is not registered in the numeric ID if “135
Junk Fax Filter (01 Receive without ID No.)” is set to “Valid”. For more information, refer to Fax/Email
Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z The sender’s numeric ID and received time can be printed on the faxes. For more information, refer to Fax/
Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z The remote machines you send faxes to may also have set the Junk Fax Filter function.
93
Receive to Memory
Chapter 4
What is Memory Reception?
Memory reception allows all incoming documents to be stored in memory, instead of printing them onto
the output tray.
z If the Memory Reception feature has been set in Function Parameters, the message “Receive to Memory”
appears on the Touch Panel Display.
z Documents received in memory are printed when the pre-programmed password is entered. The received
documents are deleted from memory when the printing completes.
Fax Reception
This section explains how to program memory reception, and print documents received into the
memory.
Receiver
Sender
Memory
z The standard setting of “Receive to Memory” is set to “Off” in “More Menus”.
z You can set the password in Function Parameters (Fax/Email Settings > Fax Parameters).
z When memory becomes full, the memory reception is aborted and the communication is cancelled. Pages
already received in memory can be printed.
z Once memory is full, incoming documents can no longer be received into memory.
z If “Receive to Memory” has been set to “On”, the memory reception password cannot be changed in Function
Parameters. To change the password, follow the steps below.
1. Set “Receive to Memory” to “Off” in “More Menus”.
2. Change the password of the Function Parameter “37 Receive to Memory” (Fax/Email Settings > Fax
Parameters).
3. Set “Receive to Memory” to “On” in “More Menus”.
94
Programming Memory Reception
To enable memory reception, follow the steps below.
Select “More Menus”.
Select “Select Mode”.
5
Select “On”, and then “OK”.
Memory reception is programmed.
Select to enable
memory reception.
Select to cancel
memory reception.
Fax Reception
3
Press the Fax key.
Chapter 4
1
2
Select to print a
document received in
memory.
4
Select “Receive to Memory”.
95
Printing a Document Received in Memory
When a document is received in memory, a message is displayed.
Chapter 4
Fax Reception
To print a document received in memory, follow the steps below.
1
2
3
Press the Fax key.
5
Select “Print”, and then “OK”.
Select “More Menus”.
Select “Select Mode”.
Select to enable
memory reception.
Select to disable
memory reception.
Select to print a
document received in
memory.
4
96
Select “Receive to Memory”.
6
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
Fax Reception
z This screen appears when the password is
set in the Function Parameter “37 Receive
to Memory” (Fax/Email Settings > Fax
Parameters).
Chapter 4
If a password is pre-programmed,
enter the password (4-digit), and then
select “OK”.
97
Chapter 5
What is Internet Fax?
Internet Fax
Chapter 5
What is Internet Fax?
It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email.
Internet Fax communicates via an Intranet or the Internet without using the telephone line.
This machine can be connected to 10Base-T/100Base-TX Ethernet LAN (local area network).
Internet Fax
LAN
Internet Fax
Internet Fax
Internet
PC
PC
„ Sending Email
Scanned documents can be transmitted to an Internet Fax or a remote computer as files attached to an
Email.
z Refer to Sending Email (see page 100).
z Scanned documents are transmitted as attached files in the TIFF or PDF format.
The PDF format can be used only for transmitting documents from an Internet Fax to computers.
z The remote PC must support MIME to receive file attachment in the TIFF or PDF format.
„ Receiving Email
When Email is received from an Internet Fax or a computer, the Email message is printed
automatically with the image of the attached file.
z Refer to Receiving Email (see page 101).
98
„ Routing
You can forward fax documents or Email to an Internet Fax or to networked computers.
„ Transmitting to a Fax via a Relay Station (Relay Transmission)
Email can be transmitted as normal fax documents via a relay station. Email can also be broadcasted.
z Refer to Relay Transmission (see page 102).
To use the Internet Fax feature, a network cable must be connected to the machine, and the network
environment must be properly configured in Function Parameters.
For setup instructions, refer to Preparing to Use Internet Fax (see page 108).
Internet Fax
Using the Internet Fax Feature
Chapter 5
z Refer to Inbound Routing (see page 101).
99
What Internet Fax Can Do
Chapter 5
This section introduces the functions of the Internet Fax feature.
The Internet Fax feature not only sends and receives Email but also forwards fax documents via a
telephone line and broadcasts them via a relay station.
Sending Email
A scanned document can be transmitted to an Internet Fax or a remote computer as an Email file
attachment. Attached files must be in either of the following formats:
Internet Fax
• Internet Fax
• Computer
: TIFF format (TIFF-F)
: Select either TIFF (TIFF-F) format or PDF format.
LAN
TIFF (TIFF-F) or PDF format
PC
TIFF (TIFF-F) format
Internet Fax
z For more details on sending Email, refer to Sending an Email Procedure (see page 110).
100
Receiving Email
LAN
Chapter 5
When this machine receives Email from an Internet Fax or a computer, it starts printing the Email
automatically. If the Email has an attached file in a format that is not supported by the machine, an
error message is printed to alert you that the machine cannot print the Email.
PC
Internet Fax
Internet Fax
z For instructions on how to receive Email, refer to Receiving an Email (see page 132).
Inbound Routing
A document received from a G3 fax station via a telephone line can be forwarded to a remote computer
on the network, an Internet Fax, or G3 fax. The forwarding destination can be specified by subaddressing, or the numeric ID of a fax station.
LAN
Internet Fax
Internet Fax
Email
Telephone line
PC
G3 Fax
Forwards to G3 Fax
G3 Fax
z For more details about routing, refer to Inbound Routing (see page 138).
101
Relay Transmission
Chapter 5
The Internet Relayed Transmission feature can save your time and transmission costs if you need to
send the same documents to multiple G3 fax machines. This is especially true if the transmissions are
long distance.
You can send documents to any G3 fax machine by using the Internet via a LAN from your machine to
another relay station. You can also send an Email with attached TIFF-F file(s) to any G3 fax machine
from your PC using your current Email application through a relay station.
To convert applications, such as spread sheet, into a TIFF-F format file, however, requires you to first
download the software (TIFF converter) from the web site listed below.
http://panasonic.co.jp/pcc/en
Internet Fax
Ex. Internet Relay Transmission
LAN
G3 Fax
Internet Fax
Server
Internet
G3 Fax
Internet Fax
PC
Transfers to
G3 Fax
G3 Fax
z When requesting Relay transmission from a computer, it is necessary to transmit the file in the TIFF-F format.
z An application software is available from the download site. Refer to Convenient Application Software (see
page 158).
z For more details on the Relay Transmission feature, refer to Using the Relay Feature (see page 144).
102
Message Delivery Notice (MDN)
Several Email applications such as Eudora® and Outlook® Express support and are able to respond to
the delivery confirmation notification sent from the Internet Fax, as well as sending a request for
notification to the Internet Fax by Email applications that support MDN (Message Disposition
Notifications) function.
„ If the Receiving Station is an Internet Fax Station
A Message Delivery Notice (MDN) with communication capability notice is returned to the sender.
Internet Fax
„ If the Receiving Station is a Computer
An MDN response Email message is transmitted to the sender.
Internet Fax Transmission
MDN Request
Message Delivery Notice (MDN)
Response Capability Notice
Internet Fax
Chapter 5
If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery
Notice when sending the message to a device supporting the notification function.
MDN Response
Capability Notice
Internet Fax
MDN Request
Email Transmission
MDN Response
PC
Eudora, Outlook Express,
etc.
PC
Eudora, Outlook Express,
etc.
MDN Request from the Originator
MDN Response with Capability Notice from the Recipient
MDN Response from the Recipient
z This feature can be used when the receiving station supports the Message Delivery Notice (MDN) feature.
z To enable this feature, refer to Setting Message Delivery Notice (MDN) (see page 128).
103
Direct Internet Fax Transmission (Using Direct SMTP)
Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP).
Chapter 5
In common cases, only Internet Email and Web service are permitted into the corporate intranet, and
corporate network administrators are extremely unwilling to open the firewall for other incoming
services, since each opened path represents additional potential security threats.
Internet Fax
To use the Direct Internet Fax feature, set the Function Parameter “172 Direct IFax XMT” (Fax/Email
Settings > Fax Parameters) to “Valid”.
The Direct Internet Fax feature enables documents to be directly exchanged between Internet Fax
stations without the intervention of an SMTP mail server. This will reduce workload of SMTP mail
server.
Use of this feature requires that IP Addresses always have to be kept unique. Certain information, such
as the domain name of this machine, also needs to be properly pre-programmed in the DNS server.
z For more details on the network configuration, contact your network administrator.
Internet Fax
Internet Fax
Direct SMTP
LAN
Internet Fax
SMTP Server
104
Memo
Chapter 5
Internet Fax
105
Tips for Internet Fax
Chapter 5
Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol
(SMTP).
The differences from a standard G3 fax communication using the Public Switched Telephone Network
(PSTN) are as follows.
„ Differences between Internet Fax and Fax Stations on the Telephone Line
Fax stations connected to the telephone line transmit data over a telephone line at their own
expenses.
Internet Fax
Internet Fax, on the other hand, breaks down image data into packets, and transmits them from a
LAN to the Internet or an Intranet without using a telephone line, thus the telephone bills on longdistance calls can be saved.
„ When Email Transmission Fails
• Your machine does not directly connect to the final destination, but rather connects to a mail
server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the
error mail may be returned from the mail server to your machine.
• Error mail may take a long time to return (20 to 30 minutes normally) depending on the location of
the remote stations, the degree of line congestion on the Internet, or the network configuration
and so on.
• Depending on the mail server, it is possible that erroneous mail is not returned at all. Therefore,
when transmitting important or time sensitive documents, it is recommended that you follow up
with a telephone call to confirm reception.
• Documents may not be transmitted to a remote station correctly if the remote station’s mailer
does not support MIME. Error mail may be returned depending on the type of the remote mail
server.
• Documents consisting of multiple pages or including a large amount of image data may not be
transmitted.
z If the Function Parameter “172 Direct IFax XMT” (Fax/Email Settings > Fax Parameters) has been set to
“Valid”, documents are directly transmitted to Email addresses pre-programmed in the Address Book.
z This machine supports the Message Delivery Notice (MDN) feature. Program this feature when you want
to make sure whether the Email you sent has reached the receiving station successfully. For more
details, refer to Message Delivery Notice (MDN) (see page 103).
„ Telephone Calls Cannot Be Made via LAN
• Your machine can only make a phone call using a regular telephone line (if an external telephone
is connected to your machine).
• Fax communication cannot be performed using Voice Over IP network communication.
106
„ Dual Port Communication
„ Transmission Resolution
In view of PC transmission, the standard setting of the resolution is set to “Fine”. If required, this
setting can be changed to “Std” (see page 30).
„ Receive Internet Email Messages
• Received Email font and character size are fixed, and cannot be changed.
• Text Email will be printed at about 72 lines per page. It is recommended that you use A4/Letter
size recording paper.
• Documents cannot be transmitted correctly if the destination mail server does not support the
MIME protocol. Erroneous mail may not be returned depending on the mail server.
„ Sending a Document to a PC via LAN
Internet Fax
• Your machine can receive text Email from a PC, and print ANSI characters. It will print a “„”
symbol if an unrecognized character is received.
Chapter 5
Your machine has dual port capability allowing simultaneous G3 fax communication over a
telephone line (PSTN) and LAN Communication.
When transmitting a document to an Email address, the following instructions are sent as text
message in addition to the TIFF-F formatted image file.
Image data in the TIFF-F format has been attached to this Email. You can download the TIFF-F
Image Viewer from the following URL addresses.
http://panasonic.co.jp/pcc/en
z If the document(s) are sent in the PDF format, the following message is shown instead.
“Image data in PDF format has been attached to this email.”
„ Relay Transmission
To prevent unauthorized stations from getting access to your relay station for Internet Relayed
transmission, you must set up your network security. Enter the relay station name, which is
concealed from the final destinations, and a manager’s Email address for notification of all Internet
Relayed transmissions.
„ Transmitted File Type Setting
PDF can be selected for file type attachment from “File Type and Name” in “Basic Menu”.
The PDF format can be chosen when sending scanned documents as an Email to a remote
computer.
If a document is transmitted to an Internet Fax in the PDF format, the receiving Internet Fax station
cannot print the attached file, resulting in an error.
107
Preparing to Use Internet Fax
Chapter 5
To use the Internet Fax feature, your machine needs to be set up properly on your network. Please
contact your network administrator for actual network setup.
Copy the Important Information form found at the end of the Operating Instructions (For Setting Up),
and ask your network administrator to complete the information on the form.
Program Network Parameters
Internet Fax
The following network parameters need to be programmed on your machine by referring to the
Operating Instructions (For Setting Up) of provided booklet, and important information received from
your network administrator.
„ Network Parameters
• TCP/IP Address of your machine
• TCP/IP Subnet Mask of your machine
• TCP/IP Address of the Default Gateway
• Host Name
• TCP/IP Address of the DNS Server (if not available, see Note)
• Email Address of your machine (see Note)
• Name or IP Address of the Default SMTP Mail Server
• SMTP Authentication Name (when the authentication with the SMTP server is required)
• SMTP Authentication Password (when the authentication with the SMTP server is required)
To program the above items, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM as well.
z The Email address format can be same as your regular Email address. If your Email address is
[email protected], your machine’s Email address can be [email protected]
z By default the machine requires the IP Address of the DNS server and prompts you to enter the SMTP server
name.
108
„ Sending Email (This machine
This machine
Other Internet Fax machine or PC)
Other Internet Fax machine or PC
SMTP Server
Chapter 5
Internet Fax
LAN
Internet Fax
PC
POP Server
Internet Fax
or
109
Sending an Email Procedure
Chapter 5
The basic operation to send an Email is as follows.
z Email addresses and Fax stations can be mixed while entering the destinations.
Email would be transmitted to an Email address destination, while normal fax documents would be transmitted
to a fax destination.
1
Place original(s).
Select “Basic Menu” if additional
settings are required.
Internet Fax
Used memory
Face up. Up to 100 sheets
(80 g/m2 / A4)
z Setting Original Quality (see page 30)
z Setting a File Type and a File Name (see
page 124)
The PDF format can be used only for
transmitting Email to remote computers.
Face down. Align with top left
corner. Close ADF.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
Send Email in the TIFF format to an Internet
Fax.
Select “More Menus” if additional
settings are required.
Press the Fax key to open the Fax
screen.
z Emailing an A3-Sized Document (see
page 126)
z Setting Message Delivery Notice (MDN)
(see page 128)
z Relayed Transmission from Internet Fax
(see page 154)
110
3
Select “Email”.
5
Press the Start key.
Chapter 5
Enter an Email address by selecting
“Keyboard”, or select a preprogrammed Email address.
z If the transmission fails, an error mail is
delivered from the mail server and printed
on this machine.
The error mail including an error message
and an image of the first page of the
transmitted document is received.
Refer to When Email Transmission Fails
(see page 130).
z For instructions on how to cancel a
transmission, refer to Cancelling a
Communication (see page 52).
Internet Fax
4
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
z When sending from the Platen Glass, place
the next original, and follow the instructions
described on the Touch Panel Display.
z Refer to Entering an Email Address (see
page 112).
z Refer to Using Cc, Bcc and From (see
page 120).
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
111
Entering an Email Address
Chapter 5
Email addresses can be entered by any of the following methods:
Using the Onscreen Keyboard
Using the Address Book
Enter the Email address directly (see below).
Use the pre-programmed Address Book.
Use a Key Name (See page 114)
Select from “Favourites” (See page 114)
Use Group Dialling (See page 115)
Internet Fax
Searching for Destinations
Search the Address Book or Global Directory Service (LDAP).
Search through the Address Book (Local Search) (See page 116)
(Search by the first letter of a Station Name)
Search through the LDAP Server (LDAP Search) (See page 117)
Using the Onscreen Keyboard
To enter an Email address directly from the onscreen Keyboard, follow the steps below.
z This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”.
1
2
112
Follow the step 1 and 2 on page 110.
Select “Email”.
3
On the Email screen, select
“Keyboard”.
4
‰ Use the Domain List
Enter an Email address, and then
select “OK”.
1 Enter the Email address up to @, and
then select “Domain List”.
2 Select a domain name from the preprogrammed domain list.
Ex:
Input character string: [email protected]
Selected from the domain list:
[email protected]
z Each Email address can be up to 60
characters long.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
z To set multiple Email addresses, repeat
steps 3 and 4.
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
Internet Fax
5
Chapter 5
When you enter an Email address, you can use
the Domain List if you have pre-programmed
the domain name you wish to enter.
z If you make a mistake, select “Back Space”
to delete one digit at a time, or move the
cursor to the beginning of the field, and then
press the Clear key to delete the entire
entry.
z When the Function Parameter “137 Reenter Direct Dial” (Fax/Email Settings >
Fax Parameters) is set to “Valid”, enter the
email address twice. For more details, refer
to Fax/Email Settings in the Operating
Instructions (For Function Parameters) of
provided CD-ROM.
There are three ways to enter Email addresses:
‰ Enter an Email Address Directly
Enter an entire Email address from the
onscreen Keyboard.
‰ Use the Default Domain
When you enter an Email address, you can
use the Default Domain if the Default Domain
is pre-programmed in the machine
beforehand.
1 Enter the part of the Email address to the
left of @, and then select “OK”.
The default domain is automatically added to
the Email address when the Email is sent.
Ex:
Input characters: abc
Sending Email Address: [email protected]
113
Using the Address Book
Chapter 5
„ Use a Key Name
„ Select from “Favourites”
If an Email address is pre-programmed in the
Address Book, it can be selected by using a Key
Name.
If an Email address is pre-programmed in the
“Favourites”, it can be selected from
“Favourites”.
z To use the Address Book, it is necessary to have
Email addresses added to the Address Book in
Function Parameters. Refer to Adding an Email
Address to Address Book (see page 175).
z To use the Address Book, it is necessary to have
Email addresses added to the Address Book in
Function Parameters. Refer to Adding an Email
Address to Address Book (see page 175).
Internet Fax
1
2
3
Follow the step 1 and 2 on page 110.
Select a Key Name tab.
z If there are any Email addresses added in the
“Favourites”, the Address Book opens the
“Favourites” tab first.
1
2
Follow the step 1 and 2 on page 110.
Select “Favourites”.
Select the Email address you want to
send to.
3
Select the Email address you want to
send to.
z Select the same destination to cancel a
choice.
z To enter additional Email addresses, repeat
steps 2 and 3.
4
z Select the same destination to cancel a
choice.
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
z To add more Email addresses, select other
addresses.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
114
„ Use Group Dialling
z To use a Group button, group dialling needs to be
programmed in Function Parameters. Refer to
Setting for Group Dialling (see page 183).
1
2
Follow the step 1 and 2 on page 110.
Chapter 5
For transmission to multiple destinations with
group dialling, follow the steps below.
Select “Program/Group”.
Internet Fax
3
Select the Group you want to send to.
z Select the same destination again to cancel
a choice.
4
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
115
Searching for Destinations
Chapter 5
„ Search through the Address Book (Local Search)
The Email address of a remote station programmed in the Address Book can be searched by its entry
name.
1
2
Internet Fax
3
Follow the step 1 and 2 on page 110.
4
Select “Search”.
Enter the character string you want to
search for.
Select the destination to which you
want to send to, and then select “OK”.
z Select
results.
5
or
to scroll through the search
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
The Email addresses that match the character
string are displayed.
116
„ Search through the LDAP Server (LDAP Search)
To find out whether the LDAP Search feature works in your particular environment, contact your
network administrator.
z An LDAP server must be configured before the LDAP search facility can be used. For more details, refer to
Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z This feature is available in certain countries only.
Follow the step 1 and 2 on page 110.
z Email addresses and fax numbers can be
searched.
Select “Search”.
z Select “Local” to return to the Address Book
search screen.
z A message appears if there are more than
100 matches.
Select “Yes” to search by a more detailed
keyword.
Select “No” to continue the search.
z A message appears if an error occurs while
searching.
5
3
4
Internet Fax
1
2
Chapter 5
LDAP search is a feature that searches through the Address Book on an LDAP server on a network for
fax numbers or Email addresses.
Select “Email”.
Select “Global”.
Enter a name or characters to search,
and then select “Search”.
The search result appears.
Continued on the next page...
117
6
Select a destination, and then select
“OK”.
Chapter 5
Internet Fax
z Only one Email address can be selected at
a time.
z You can switch between the Email
Addresses and Fax Number list by selecting
“Email” or “Fax Number” on the screen.
z Select
results.
or
to scroll through the search
z Select “Detail” to open the more detailed
information screen. Select “Close” to exit
the detailed information screen.
z To cancel a search, select “Cancel”.
z To add the found Email address into the
Address Book, select “Add to Local” on the
LDAP search screen.
Enter the entry name, and then select “OK”.
7
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
118
Memo
Chapter 5
Internet Fax
119
Using Cc, Bcc and From
Chapter 5
When creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a
subject.
If the use of From has been enabled in Function Parameters, the machine can transmit an Email with
Email addresses entered in From other than its own Email address.
z Cc ................ Carbon Copy
z Bcc .............. Blind Carbon Copy
Internet Fax
z If the Message Delivery Notice feature is set to “On”, all Emails are sent as To even if they are preprogrammed as Cc/Bcc. For more details on the Message Delivery Notice feature, refer to Setting Message
Delivery Notice (MDN) (see page 128).
Example of the receiving station
Cc
120
Bcc
Setting Cc and Bcc
To set Cc and Bcc as Email destinations, follow the steps below.
Select an Email address, and then
select “Close”.
Internet Fax
2
On the Email screen, select “Cc” or
“Bcc”. (See pages 111 and 120)
Chapter 5
1
z For instructions on how to set an Email
address, refer to Entering an Email
Address (see page 112).
3
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
121
Setting From Field
Chapter 5
The From field preset in the machine can be changed by selecting “From” on the Email screen. To set
the From field, follow the steps below.
z If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select from the
sender list when sending an Email. However, if you select “From” on the Email screen, the sender list will not
be displayed.
For more details on this setting, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
Internet Fax
1
2
3
On the Email screen, select “From”.
(See pages 111 and 120)
Enter a sender name, or select a
sender Email address, and then select
“Close”.
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
z When “145 Sender Selection” is set to
“Valid”, and if you do not select “From“, the
Sender Selection list will be displayed after
pressing the Start key. Select a Sender, and
then select “OK”.
122
Confirming the Destination
Every time you send an Email, you can enter its
subject manually. To enter a subject, follow the
steps below.
You can confirm the entered destinations.
1
z The default subject is preset if the Function
Parameter “21 Default Subject” (Fax/Email
Settings > User Parameters) has been set. For
programming instructions, refer to Fax/Email
Settings in the Operating Instructions (For
Function Parameters) of provided CD-ROM.
On the Email screen, select “Subject”.
(See pages 111 and 120)
2
2
Select the desired field button, and
confirm destinations.
Internet Fax
1
Select “Destinations: ###”.
(###: Number of selected addresses)
Chapter 5
Setting Subject
Enter a subject, and then select “OK”.
z To delete a destination, select a destination,
and then select “Delete” and “Yes”.
3
Select “OK”.
z The subject field is up to 40 characters in
length.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
z If you make a mistake, select “Back Space”
to delete one character at a time, or move the
cursor to the beginning of the field, and then
press the Clear key to delete the entire entry.
3
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
123
Setting a File Type and a File Name
Chapter 5
Documents can be scanned into the PDF or TIFF format, and renamed as well.
z Internet Fax does not support the PDF format. If a document is transmitted to an Internet Fax in the PDF
format, the Internet Fax at the receiving station cannot print the images, resulting in an error.
z The file is automatically named “Image.tif” unless you rename the attached file.
1
Place original(s).
5
Internet Fax
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Press the Fax key.
Select “Basic Menu”.
6
4
124
Select a file type.
TIFF
Select to transmit in the TIFF
format.
PDF
Select to transmit in the PDF format
(monochrome).
Can be used only if the receiving
station is a computer.
To rename the file, select “Custom”.
Select “File Type and Name”.
Image
Select to transmit by
using the standard
name, “image.tif” or
“image.pdf”.
Custom
Select to rename the
file.
7
Enter a filename, and then select
“OK”.
Chapter 5
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
z If you make a mistake, select “Back Space”
to delete one character at a time, or move
the cursor to the beginning of the field, and
then select the Clear key to delete the entire
entry.
8
Internet Fax
z The filename can be up to 20 characters
long.
Select “Address Book”, and then set
an Email address.
z Refer to Entering an Email Address (see
page 112).
9
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
125
Emailing an A3-Sized Document
Chapter 5
Receiving stations may not receive large documents depending on the recording capability (paper
size).
If you want to transmit a document larger than A4, such as an A3 size, by using the Internet Fax
feature, check the paper size capability of the receiving station before transmission. If the receiving
station is capable of receiving an A3-sized document, you can send the document without reducing the
size.
Internet Fax
z When “A3 Email XMT” is not set to “On”, the document will be reduced according to the setting of the Function
Parameter “141 LAN XMT Reduce” (Fax/Email Settings > Fax Parameters). For more details on document
size reduction, refer to the table below.
z For information about programming the Function Parameter “141 LAN XMT Reduce”, refer to Fax/Email
Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
„ Document Sizes and Transmitted/Received Document Sizes
When a document larger than A4, such as an A3 size, is transmitted by Internet Fax, it is reduced in
size as described in the table below. Whether the document is reduced or not depends on the setting of
“A3 Email XMT” in “More Menus”.
Document
size
1
Transmitted/Received document size
“A3 Email XMT” has been set to
“On”.
“A3 Email XMT” has been set to “Off”.
The Function Parameter “141
LAN XMT Reduce” has been
set to “Invalid”.
The Function Parameter “141
LAN XMT Reduce” has been
set to “Valid”.
A3
A3
B4
A4
B4
B4
B4
A4
A4
A4
A4
A4
Place original(s).
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
126
Press the Fax key.
Select “More Menus”.
4
Select “Select Mode”.
Select “A3 Email XMT”.
6
Select “On”, and then select “OK”.
7
Select “Address Book”, and then set
an Email address.
Chapter 5
5
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
Internet Fax
z Refer to Entering an Email Address (see
page 112).
The document is
transmitted at the same
ratio scale as it has
been scanned.
The document is
transmitted, reduced in
size according to the
setting of the Function
Parameter “141 LAN
XMT Reduce” (Fax/
Email Settings > Fax
Parameters).
127
Setting Message Delivery Notice (MDN)
Chapter 5
To enable Message Delivery Notice feature, follow the procedures below.
z The standard setting of the Function Parameter “173 Delivery Notice” (Fax/Email Settings > Fax Parameters)
can be changed. For instructions on how to change the standard setting, refer to Fax/Email Settings in the
Operating Instructions (For Function Parameters) of provided CD-ROM.
1
Place original(s).
Internet Fax
5
Select “Delivery Notice”.
6
Select “On”, and then select “OK”.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
4
Press the Fax key.
Select “More Menus”.
Select “Select Mode”.
Message Delivery
Notice (MDN) request is
enabled.
Message Delivery
Notice (MDN) request is
disabled.
128
7
Select “Address Book”, and then set
an Email address.
Chapter 5
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
Internet Fax
z Refer to Entering an Email Address (see
page 112).
When the Email is opened at the receiving
station, a delivery notice will be emailed
automatically.
129
When Email Transmission Fails
Chapter 5
Internet Fax
130
If the Email fails to reach its destination, an error mail is returned from the mail server, and is printed on
the machine. The error mail includes an error message, and the image of the first page of the
transmitted document to alert the sender the conditions of the failure.
Failure Report Sample (Unknown User)
Using a Completion Notice
z Before using this function, install the Panasonic Document Management System and PCL Printer Driver, and
then set up each software.
z Refer to Completion Notice Function in the Operating Instructions (For Setting Up) of provided booklet.
1
Place original(s).
Select “Email”.
7
Set an Email address.
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
4
Press the Fax key.
Select “Basic Menu”.
Internet Fax
6
Chapter 5
The Completion Notice feature notifies your computer when Email or Fax transmission is completed.
Select “Completion Notice”.
z Refer to Entering an Email Address (see
page 112).
8
Press the Start key.
The original(s) are stored into memory with a
file number. Then the Email transmission
starts.
5
Select a computer to be informed, and
then select “OK”.
When the Email is sent, completion notice is
also sent to the computer.
131
Receiving an Email
Chapter 5
If the machine connects to a network as a POP client, it can receive Email either automatically or
manually. The Email reception method from a POP server varies depending on the POP settings
programmed in Function Parameters.
Configuring to Receive Email
Program the following parameters in Function Parameters (Fax/Email Settings > Fax Parameters) to
receive Email:
Item Name
Internet Fax
“146 POP Timer”
Setting
Set the time interval for checking the Email on POP server.
• Set an interval between 0 and 60 minutes.
• An interval setting of 0 minutes would not retrieve Email
automatically.
“147 Auto POP Receive”
Set whether to send queries to the POP server periodically.
• If there is Email, it is retrieved and printed.
• If this parameter is set to “Invalid”, only the number of the
incoming Email messages on the POP server appears on
the display.
“148 Del POP Receive Mail”
Set whether to delete the Email from the server after it has been
retrieved.
“149 Del POP Error Mail”
Set whether to delete Email from the server when the attached file is
in a format that cannot be printed.
z For instructions on how to configure the POP server, refer to Fax/Email Settings in the Operating Instructions
(For Function Parameters) of provided CD-ROM.
z With POP manual reception pre-programmed on a Program key, POP Email can be retrieved by a user name
other than the one pre-programmed as local station information.
Receiving Email Automatically
With “147 Auto POP Receive” set to “Valid”, and POP acquisition interval set between 1 and 60
minutes in Function Parameters (Fax/Email Settings > Fax Parameters), queries are transmitted to the
POP server periodically to check for new Emails.
If there is Email on the POP server when a query is transmitted, it is retrieved and printed
automatically.
132
Receiving Email Manually
z With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP server
periodically to check for new Emails, and the number of the incoming Email messages on the server appears
on the display.
Press the Fax key.
Check for incoming mail(s).
3
Select “Basic Menu”.
4
Select “Get Email”.
Internet Fax
1
2
Chapter 5
With the Function Parameter “147 Auto POP Receive” (Fax/Email Settings > Fax Parameters) set to
“Invalid”, Email is received manually.
The retrieved Email is printed.
133
Receiving Email with the Program Key
Chapter 5
This function allows others to share your machine to retrieve their Emails from the POP server by preprogramming their POP user names and POP passwords into the Program keys. They will be able to
retrieve Emails by simply pressing the corresponding Program key.
z If security is of a great concern, and it is necessary to prevent unauthorized personnel from retrieving your
Email from the POP server, leave the POP password field blank when programming the Program key.
By leaving it blank, the machine will prompt you to enter the POP password when the Program key is pressed
to retrieve Emails.
z For instructions on how to program POP reception on a Program key, refer to Programming Email Manual
Reception on Program Keys (see page 189).
Internet Fax
1
2
3
Press the Fax key.
Select “Program/Group”.
Select the Program key on which POP
reception is pre-programmed.
When the POP Account name entry prompt
window opens, enter the POP Account name,
and then enter the password.
The Email is retrieved and printed.
134
Memo
Chapter 5
Internet Fax
135
Receiving an Email on a Computer
Chapter 5
This section explains how to receive Emails transmitted from the machine to a computer, and also
explains the Emails forwarded from the machine to a computer.
Receiving Email on Your Computer
A sample screen shot of a mailer that has received Email from an Internet Fax is shown below.
Internet Fax
For your reference, the above example is from Outlook Express Inbox running under Microsoft®
Windows®.
If you are using a different Email application software, please refer to your application’s user manual.
z For more details on how to view Email on your computer, refer to the user manual for your mailer or viewer.
z In the screen shot above, the Email transmitted from Internet Fax has the subject “IMAGE from Internet Fax”.
Email title can be modified if required.
136
Opening Email
When you open an Email received from Internet Fax, the screen as shown below is displayed.
Chapter 5
Internet Fax
z For your reference, the above example is from Windows Messaging running under Microsoft Windows.
z To run the viewer, please refer to your application’s user manual. The attached file is composed of TIFF-F
(Tagged Image File Format with Modified Hoffman coded image). TIFF viewers come in many flavours, a
majority of TIFF viewers will open and view this file, however, some viewers may not support this format.
z You can download the TIFF-F Image Viewer into your PC from the following URL address.
http://panasonic.co.jp/pcc/en
z License agreement of Panasonic’s TIFF-F Image Viewer application
You must carefully read the license agreement before installing the TIFF-F Viewer application on your PC. If
you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies
thereof.
You must assume full responsibility for selection of the software, and its operation/non-operation and results
obtained therefrom.
z If you receive an Email (Internet Fax) with a PDF file attached, the following text message is shown in the Email
body.
“Image data in PDF format has been attached to this email.”
137
Inbound Routing
Chapter 5
What is Inbound Routing?
Using the Inbound Routing feature, your machine can route documents received from a G3 fax
machine to Email address(s) or Internet Fax machine(s) connected to a LAN as an Email, as well as to
other G3 fax machine(s) over the telephone line.
z For more details on the types of fax that work with routing, contact your local authorized Panasonic dealer.
Internet Fax
z If no sub-address is specified, your machine tries to match the originating fax machine’s numeric ID (TSI) with
the TSI routing within its auto dialler, and will route the documents to the corresponding stations Email
address(s) and/or telephone number(s).
LAN
Internet Fax
Internet Fax
Email
Telephone line
PC
G3 Fax
Transfer to G3 Fax
G3 Fax
138
Routing Setup Flow
Configure your machine for Internet Fax (see page 108)
Set required parameters to “Valid” in Function Parameters
z Refer to Settings for Inbound Routing (see page 140).
Internet Fax
To use sub-addressing...........................Set the Function Parameter “152 Sub-Addr Routing”
(Fax/Email Settings > Fax Parameters) to “Valid”.
To use a numeric ID ...............................Set the Function Parameter “153 TSI Routing” (Fax/
Email Settings > Fax Parameters) to “Valid”.
Chapter 5
Before the Inbound Routing feature can be used, the Function Parameters and Address Book
programming is required.
Program the transferring station in the Address Book
Program Internet Fax or a remote computer as a transferring destination.
(Program the Email address of the transferring destination in the Address Book.)
Program a G3 fax station as a transferring destination.
(Program the fax number of the transferring destination in the Address Book.)
z Refer to Programming the Address Book for Inbound Routing (see page 141).
139
Settings for Inbound Routing
Chapter 5
To use the Inbound Routing feature, program the following parameters to meet the type of routing in
Function Parameters (Fax/Email Settings > Fax Parameters):
Routing type
Explanation
Function Parameters
Internet Fax
Routing by subaddressing
Set this parameter to perform an ITU-T sub-address
query within its auto dialler, and to route the received
document(s) to corresponding stations Email
address(s) or telephone number(s).
Set “152 Sub-Addr
Routing” to “Valid”.
Routing by the numeric ID
of a sending fax station
Set this parameter to perform a numeric ID (TSI frame
information) query within its auto dialler, and to route
the received document(s) to the corresponding
stations Email address(s) or telephone number(s).
Set “153 TSI Routing” to
“Valid”.
To set the From field
Use this parameter to select the type of Email header
to be included in the “From” field of each routed faxes.
Program “154 Route
Header FMT”.
Originator (Origi):
The originating fax machine’s TSI will appear in the
“From” field of the routed Email.
Relay Station (Rly Stn):
The routing station’s Email address will appear in the
“From” field of the routed Email.
To program printout of
received documents
Select whether to print all documents received on this
machine (“Always”), or print them only if inbound
routing fails (“Inc Only”).
Program “155 Print
Routed Doc”.
z For more operational details, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
140
Programming the Address Book for Inbound Routing
To use the Inbound Routing feature, program the transferring destination in the Address Book.
1
2
5
Select “Fax/Email Settings”.
Enter an Email Address, and then
select “OK”.
z For instructions on how to enter Email
addresses, refer to Entering an Email
Address (see page 112).
Select “00 Address Book”.
Internet Fax
3
Press the Function key.
Chapter 5
z For instructions on how to register the Address Book, refer to Address Book (see page 172).
z Enter an Email address up to 60 characters.
6
4
Enter a station name, and then select
“OK”.
Select “02 Add Email Address”.
z Enter a station name up to 15 characters.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
Continued on the next page...
141
7
Enter a Key Name, and then select
“OK”.
9
Select whether to add the Email
address to “Favourites”.
Chapter 5
Internet Fax
z Key Names are used to select the
destinations on the Touch Panel Display.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
8
Select to display the
station in “Favourites”.
Select not to display the
station in “Favourites”.
Select “IFax”, and then select “OK”.
10 To enable sub-addressed routing,
enter a sub-address, and then select
“OK”.
z If you wish to use it in the Email Address
Book for both of the Scan/Email mode and
Fax mode, select “PC”.
z This screen appears when the Function
Parameter “152 Sub-Addr Routing” (Fax/
Email Settings > Fax Parameters) has been
set to “Valid”.
142
11 To enable routing by a numeric ID,
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Internet Fax
z This screen appears when the Function
Parameter “153 TSI Routing” (Fax/Email
Settings > Fax Parameters) has been set to
“Valid”.
Chapter 5
enter a numeric ID, and then select
“OK”.
The Email address is added to the Address
Book.
143
Using the Relay Feature
Chapter 5
What is the Relay Feature?
From your PC or machine, you can send documents to the End Receiving Station(s) via an Internet
Relay Station.
After the relay station completes its transmission to the End Receiving Station, your PC or machine
receives a COMM. Journal from the relay station. This COMM. Journal confirms whether the Internet or
Intranet Relayed transmission was successful.
„ Example 1: Internet Relay Network
Internet Fax
Internet Fax
Email
Internet
G3 Fax
Internet Fax
G3 Fax
Comm. Journal
Email
PC
Initial Sending Station(s)
Internet Relay
Station
Local
Telephone
Call
G3 Fax
End Receiving Station(s)
Initial Sending Station(s)
Send Email to a relay station (Internet Fax supporting the Relay feature) using the Internet Fax
feature to request a Relayed transmission.
z The LAN Relayed transmissions request can be made easier by having the relay station preprogrammed in the Address Book.
z TIFF image files can be attached to Email when it is transmitted from a computer.
z For more details on the Relayed Transmission Report (Communication Journal) and the Fax Relay log,
refer to Result of Relayed Transmission (see page 160).
144
Internet Relay Station
Each time a relay station completes a transmission, it transmits a Relayed Transmission Report
(Communication Journal) to the initial sending station to designate its Relayed transmission
request, and emails a Fax Relay log to the administrator’s computer at the relay station.
End Receiving Station(s)
On receiving a fax document from the relay station, the mail header and mail text will be printed on
the first page, and the file attachment (TIFF) on the next, and subsequent pages.
LAN
Intranet Relay
Station
G3 Fax
Internet Fax
„ Example 2: Intranet Relaying Network
Chapter 5
Sends Email received from the initial sending station to an end receiving station (a fax station
connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document.
If multiple end receiving stations are specified, the Email is broadcasted to them.
PC
Mail Server
PC
G3 Fax
G3 Fax
Computer (PC)
Sends Emails to Intranet Relay Station via mail server.
z For operating instructions on how to request Relayed transmission from a computer, refer to Relayed
Transmission from PC (see page 156).
Mail Server
• Forwards Email to the Intranet Relay Station.
145
Setting up a Relayed Transmission Network
This section explains how to set up a relayed broadcasting network.
Chapter 5
„ What is the Hardware Configuration?
A relay network needs the following kinds of equipment:
• Internet Fax or computer (Initial Sending Station)
• Internet Fax supporting the Relayed Transmission feature (Relay Station)
• G3 fax station connected to the telephone line (End Receiving Station)
„ What is the Communication Charge?
Internet Fax
• Email is transmitted from the initial sending station to the relay station via Internet, saving both the
time and charges on long-distance calls.
• A telephone charge accrues on the Fax transmission from the relay station to the end receiving
station.
„ How can I confirm the completion of a transmission?
• When the relay station completes a transmission to the receiving station, it transmits a Relayed
Transmission Report (Communication Journal) to the initial sending station to report the
completion of a Fax transmission.
• The relay station also emails a Fax Relay log to the administrator’s computer at the relay station.
„ How to Program?
• Program required network parameters in your machine. (See page 108)
• To use the Relayed Transmission feature, program the required function parameters in Function
Parameters for Relay Stations (see page 150) and Settings for Initial Sending Station (see
page 151).
A sample network is shown on the next page.
• Add relay station and end receiving station to Address Book by referring Sample Entries in
Address Book (see pages 148 and 149) and Adding End Receiving Stations for Relayed
Transmission (see pages 152 and 153). To set up Relayed transmission network properly,
consult authorized Panasonic dealer.
146
Example of a Relayed Transmission Network
An example of a Relayed transmission network using relay stations at two locations is shown below.
• Documents are transmitted from the relay stations (London/Singapore) to end receiving stations
(Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the telephone lines.
• This network uses relay stations at two locations.
• A single Relayed transmission request made from the initial sending station (New York) allows a
document to be transmitted to the end receiving stations (Stockholm, Rome, Tokyo, Hong Kong,
Sydney and others) via the relay stations (London, Singapore).
London
Email Address: [email protected]
Host Name: london
Relay XMT Password: uk-rly
London
New York
Internet Fax
New York
Email Address: [email protected]
Host Name: newyork
Relay XMT Password: usa-rly
Stockholm
Tel. No.: 46 8 111 1234
Berlin
Tel. No.: 46 611 111 1234
Rome
Tel. No.: 39 6 111 1234
Singapore
Chapter 5
• This network has an initial sending station (New York) connected to relay stations (London and
Singapore).
Tokyo
Tel. No.: 81 33 111 1234
Hong Kong
Tel. No.: 852 23123456
Sydney
Tel. No.: 61 2 111 1234
Wellington
Tel. No.: 64 4 111 1234
Singapore
Email Address: [email protected]
Host Name: singapore
Relay XMT Password: sg-rly
147
Sample Entries in Address Book
Chapter 5
„ Table 1: Initial Sending Station (New York)
zTelephone number
zEmail address (SMTP)
zHost name
zRelay XMT password
:
:
:
:
Station Name
212 111 1234
[email protected]
newyork
usa-rly
Email Address/Telephone Number
Relay Station
Address
Internet Fax
London
[email protected]
Stockholm
46 8 111 1234
Singapore
[email protected]
Tokyo
81 33 111 1234
London Relay
[email protected]
Singapore Relay
[email protected]
Rome
39 6 111 1234
“London Relay”
Hong Kong
852 23123456
“Singapore Relay”
Sydney
61 2 111 1234
“Singapore Relay”
“London Relay”
“Singapore Relay”
„ Table 2: Relay Station (London)
zTelephone number
zEmail address (SMTP)
zHost name
zRelay XMT password
Station Name
148
:
:
:
:
71 111 1234
[email protected]
london
uk-rly
Email Address/Telephone Number
Relay Station
Address
New York
[email protected]
Stockholm
46 8 111 1234
Singapore
[email protected]
Tokyo
81 33 111 1234
Singapore Relay
[email protected]
Rome
39 6 111 1234
“London Relay”
Hong Kong
852 23123456
“Singapore Relay”
Sydney
61 2 111 1234
“Singapore Relay”
London Relay
[email protected]
“London Relay”
“Singapore Relay”
„ Table 3: Relay Station (Singapore)
Station Name
:
:
:
:
65 111 1234
[email protected]
singapore
sg-rly
Email Address/Telephone Number
Relay Station
Address
[email protected]
Stockholm
46 8 111 1234
New York
[email protected]
Tokyo
81 33 111 1234
London Relay
[email protected]
Rome
39 6 111 1234
“London Relay”
Hong Kong
852 23123456
“Singapore Relay”
Sydney
61 2 111 1234
“Singapore Relay”
Singapore Relay
[email protected]
“London Relay”
“Singapore Relay”
Internet Fax
London
Chapter 5
zTelephone number
zEmail address (SMTP)
zHost name
zRelay XMT password
149
Function Parameters for Relay Stations
Program the following parameters to use this machine as a relay station in Function Parameters:
Chapter 5
Item
1
Required Function Parameters
Fax Parameters
“142 Relay XMT”
Explanation
Selecting whether the machine will accept and perform G3 Relayed
transmission.
• Invalid
Machine will not accept a Relay XMT request.
• Valid
Machine will accept a Relay XMT request.
2
Internet Fax
Fax Parameters
“143 Relay XMT Report”
Selecting how the COMM. Journal for Relayed transmission is sent to
the originator.
• Off
Does not send.
• Always
The COMM. Journal is always sent after a Relay communication is
completed or has failed.
• Inc Only
The COMM. Journal is sent if the Relay communication to the
destination has failed.
3
User Parameters
“36 Relay XMT Password”
Enter a Relay XMT Password (up to 10 characters) to be used for the
protection against unauthorized (outside) stations from accessing
your machine to relay messages to a G3 fax machine via PSTN. This
password should be given out to authorized people only.
z Program “36 Relay XMT Password” to enable this machine
to work as a relay station.
As the relay password is transmitted in the header of Email, it should
be differentiated from the Email address used by Email or Internet
Fax. A relay password pre-programmed in this way would be easy to
identify when Internet Fax is received.
4
User Parameters
40 to 49
“Relay Domain (01)” to “Relay
Domain (10)”
Register up to 10 Domain Names (up to 30 characters) that your
machine will accept Relayed transmission.
Requests to relay a message to another G3 fax machine via PSTN.
Ex: Registered Domain Names
(01): panasonic.co.jp
(02): abc.iFax.com
(03): panasonic.com
z To increase network security by protecting from third party
access to the relay station, enter a relay-permitted domain
name and an administrator Email address for every relay
station.
z If the whole domain name is left blank, Internet Fax will
receive Relayed transmission requests from all the domain
names.
150
Item
User Parameters
“37 Manager’s Email Addr”
Explanation
Register the department manager’s Email address for supervising,
and cost control purposes. Once registered, the machine will send an
Email notification to the Email address for each Relayed XMT
Request received from a remote station. The following information is
sent.
(From: The Email address of the originating station.)
(To:
The telephone number of the destination G3 fax machine.)
z For more Function Parameters details, refer to Fax/Email Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
To use the machine as an initial sending station, program the following parameters in Function
Parameters:
Item
1
Required Function Parameters
Explanation
Fax Parameters
Select “Valid” to use this machine as an initial sending station.
“140 LAN RLY XMT Request”
• Invalid
Select to disable Relayed transmission.
Internet Fax
Settings for Initial Sending Station
Chapter 5
5
Required Function Parameters
• Valid
Select to enable Relayed transmission.
151
Adding End Receiving Stations for Relayed Transmission
You can add end receiving stations to the Address Book by the following procedure.
Chapter 5
z If broadcasting to multiple end receiving stations is required, use group dialling (see page 183).
z The Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) must have
been set to “Valid” to have a LAN Relayed transmission request pre-programmed in the Address Book. For
more operational details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters)
of provided CD-ROM.
z For instructions on registration in the Address Book, refer to Address Book (see page 172).
Internet Fax
z You cannot use the address registered for Relayed transmission for Confidential communication, Sub-address
communication, and Password transmission. Register an address without a relayed station (see page 173).
1
2
3
Press the Function key.
Select “Fax/Email Settings”.
Select “00 Address Book”.
5
Enter a fax number, and then select
“OK”.
z Select “Clear” to delete the fax number one
digit at a time.
z For instructions on how to enter fax
numbers, refer to Manual Dialling (see
page 16).
4
152
Select “01 Add Telephone Number”.
6
Enter a station name, and then select
“OK”.
8
Select whether to add a station to
“Favourites”.
Chapter 5
z Enter a station name up to 15 characters.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
7
Select not to show the
station in “Favourites”.
Enter a Key Name, and then select
“OK”.
9
Internet Fax
Select to show the
station in “Favourites”.
Select a relay station or enter the
Email address of a relay station, and
then select “OK”.
z Key Names are displayed on the Touch
Panel Display to select destinations.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
z This screen appears when the Function
Parameter “140 LAN RLY XMT Request”
(Fax/Email Settings > Fax Parameters) has
been set to “Valid”.
z Only one destination can be programmed as
a relay station.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
z Before you select a relay station, you must
pre-program an Email address with “36
Relay XMT Password” as the user name.
As follows;
“Relay XMT Password “@” the host and
domain names registered with the DNS
server”
Ex: [email protected]
153
Relayed Transmission from Internet Fax
Chapter 5
Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations.
Internet Fax
LAN
Internet Fax
G3 Fax
PSTN
Internet Fax
Mail Server
G3 Fax
Internet
PC
G3 Fax
z This function is available when the Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings >
Fax Parameters) is set to “Valid”.
1
Place original(s).
5
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Select a relay station or enter the
Email address of the relay station.
Press the Fax key.
Select “More Menus”.
z Only one destination can be programmed as
a relay station.
z For instructions on how to enter
destinations, refer to Entering an Email
Address (see page 112).
4
154
Select “Lan Relay XMT”.
6
Press the Start key.
7
Select an end receiving station to
which the relay station relays.
Chapter 5
z Multiple stations can be programmed as end
receiving stations.
8
Press the Start key.
Email is sent to the relay station with the fax
number of the end receiving station.
Internet Fax
z For instructions on how to enter destinations,
refer to Entering a Destination (see page
16).
When the relay station completes the
transmission to the end receiving station, a
communication journal is delivered.
z If the transmission fails, an error response is
delivered from the mail server and printed
on this machine.
The error response contains an error
message and a copy of the first page of the
document to alert you of the transmission
failure.
For more details, refer to When Email
Transmission Fails (see page 130).
z Relayed transmission requests can be preprogrammed in the Address Book beforehand to
ease later operational complexities. Refer to
Adding End Receiving Stations for Relayed
Transmission (see page 152).
155
Relayed Transmission from PC
Chapter 5
Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to
one or multiple G3 fax machines automatically through the Internet Relay Station.
End Receiving
Station
LAN
Internet Relay
Station
G3 Fax
Internet Fax
PC
PSTN
Mail Server
PC
Internet
G3 Fax
G3 Fax
The Internet Relay Station (your machine) must be properly setup with all the required parameters.
156
Requesting a Relayed Transmission from a Computer
Sample entry:
sg-rly#[email protected]
Entry example
Explanation
Enter the Relay XMT Password. (It must match the Relay XMT Password preprogrammed in the relay station.)
#8133111234
Enter the telephone number of the fax station.
In addition to the telephone number, Address Book information may be entered between
# and @.
If a pause is required for dialling an outside line from an extension by using a PBX
(exchange) or similar equipment, enter a hyphen (-) in place of the fax number.
After @
The host and domain names registered with the DNS server.
Internet Fax
sg-rly
Chapter 5
Requesting a Relayed transmission, fill the field in your mailer that corresponds to the destination (To)
in the following manner:
z When Relayed transmission completes, a communication journal is emailed to the initial sending station, and a
Fax Relay log is emailed to the administrator computer that is pre-programmed in “37 Manager’s Email Addr”
of the relay station.
157
Convenient Application Software
Chapter 5
„ TIFF Converter
The TIFF converter is an application that converts files created in another application to the Internet
Fax-ready TIFF format.
Files created by MS-Word or Excel® (*.doc and *.xls) cannot be transmitted by Internet Fax as Email
attachments in their original form.
To transmit files created by MS-Word or Excel from a computer to Internet Fax, it is necessary to have
them converted to the Internet Fax-ready TIFF format using the TIFF converter.
Internet Fax
z Normally, select 200 dpi as a resolution for the conversion. When you are sending a detailed graphic
documents to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity.
„ TIFF Converter Mail Linking Program
A TIFF Converter Mail Linking Program is an add-in program for the TIFF converter that links the Email
client for MAPI to the TIFF converter for the Internet Fax.
Before sending a printed image as Email from the application to the Internet Fax, you have to convert
the file into the format that the Internet Fax is allowed to receive, and print as an Email using the TIFF
file creation function. You also have to send that file to the Internet Fax as an attached document.
TIFF Converter Mail Linking Program allows you to automatically create TIFF files by pressing one
button from the TIFF converter for the Internet Fax.
You can download the Panasonic’s TIFF converter and TIFF Converter Mail Linking Program, and their
respective user’s guide from the following URL. Click IFAXVIW (TIFF Viewer), and download the
required software.
http://panasonic.co.jp/pcc/en
158
Memo
Chapter 5
Internet Fax
159
Result of Relayed Transmission
Chapter 5
When the Relayed Transmission feature is used, two reports as described below are transmitted from
the relay station to the initial sending station, and administrator’s computer confirming the results of a
Relayed transmission.
„ Relayed Transmission Report (communication journal)
When a relay station completes a Relayed transmission, it transmits a Relayed Transmission Report
(Communication Journal) to the initial sending station to report the relay result.
The Relayed Transmission Report (Communication Journal) is transmitted when the Function
Parameter “143 Relay XMT Report” has been set to “Always” or “Inc Only”.
Internet Fax
************** - Comm. Journal - ******************* Date dd-MMM-yyyy ***** Time 15:00 ********
(1)
(2)
Mode = Relayed Transmission
(3)
Start=dd-MMM 15:00
End=dd-MMM 15:00
File No.= 050 (4)
(5)
(6)
(7)
STN
No.
001
002
Comm.
Key Name
R-OK
R-OK
[STOCKHOLM
[ROME
(8)
(9)
Station Name/Email Address/Telephone No.
] STOCKHOLM
] ROME
(10)
Pages
Duration
001/001
001/001
00:00:15
00:00:15
- PANASONIC *****DP-xxxxx************************** - HEAD OFFICE
No.
160
Item
- ****** - 201 555 1212 - **********
Explanation
(1)
Indication of
communication mode
Indication of communication mode
(2)
Start time of
communication
Start time of communication
(3)
End time of
communication
End time of communication
(4)
File number
001 to 999 (When the communication is stored into the memory, a file
number is assigned for each communication.)
(5)
Station number
Sequential number of the stations
(6)
Communication result
Communication result
“R-OK” indicates that the Relayed XMT Request was successful.
“3-digit Info Code” indicates that the communication has failed.
(7)
Key name
The display will appear different, depending on your PC settings.
(8)
Recorded name in the
Address Book, direct
dialling number, or Email
address
Recorded name in the Address Book, direct dialling number, or Email
address
No.
Item
Explanation
Number of pages
transmitted or received
The 3-digit number is the number of pages successfully transmitted or
received.
When the documents are stored into the memory, two 3-digit numbers will
appear. The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
(10)
Duration of
Communication
Duration of Communication.
Each time a relay station completes a transmission, it emails a Fax Relay log to the administrator
computer that is pre-programmed in “37 Manager’s Email Addr”.
Internet Fax
„ Fax Relay Log Email
Chapter 5
(9)
(1)
(2)
No.
Explanation
(1)
Email address of the sender’s Internet Fax or PC
(2)
Fax telephone number of the end receiving station
161
Useful Terms to Remember
Chapter 5
DHCP (Dynamic Host Configuration Protocol)
DHCP is a protocol for dynamically assigning IP Addresses to Internet Fax and client PCs. With DHCP,
an Internet Fax can automatically acquire a unique IP Address each time it connects to a network
making IP Address management an easier task for network administrators. When an Internet Fax logs
on to the network, the DHCP server selects an IP Address from a master list, and assigns it to the
system.
Internet Fax
If you wish to enable the Direct Internet Fax transmission on your Internet Fax, a static (reserved by a
network administrator) IP Address and configurations must be used instead of the DHCP operation.
Contact authorized Panasonic dealer. (See page 104)
SMTP Authentication
Since the Internet debuted as an electronic infrastructure of global dimensions, the communications
equipment market has been growing at a phenomenal rate. Yet, technologies help enhance Internet
security are yet to come. There are some reasons.
1. Internet mail is a multi-hop (multi-protocol, multi-device) structure, so transmission line-based
security is typically difficult to implement.
2. No exclusive technologies recommended by the Internet Fax standards are available.
3. Encryption-based authentication systems are presently available as standard solutions that drive
system enhancement and integrity. Such an authentication entry has been embedded in an
authentication feature, such as SASL (Simple Authentication and Security Layer).
Many Internet service providers (ISPs) support authentication methods in one form or another. The
authentication options provided by this machine are as follows:
1. SMTP Authentication Extension Service (SMTP AUTH) - while sending
When users log on, they are authenticated by their user name and password, thereby preventing
unauthorized users from sending or relaying faxes.
2. APOP authentication service (APOP) - while receiving
A scheme of password encryption used for receiving Email
3. POP before SMTP
To allow prior access to a POP3 server specified before the start of transmission to grant the
permission to use the SMTP server
162
Memo
Chapter 5
Internet Fax
163
Chapter 6
Editing a Communication Reservation File
Handling Communication Reservation Files
Chapter 6
Your machine has a document image memory which enables you to reserve Memory transmission,
Memory Deferred transmission, Memory Polling and so on.
After reserving the communications in memory, you may need to change the settings of the
communication(s) while it is still in memory. This section describes how to use the file editing features.
Displaying a Communication Reservation File List
To display a communication reservation file list, follow the steps below.
Handling Communication Reservation Files
1
2
3
4
Press the Fax key.
5
Select “More Menus”.
6
Select “Edit File Mode”.
7
Select “File List”.
Select or to display the
communication reservation file.
To print the communication reservation
report, select “List Print”.
When the verification has completed,
select “OK”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
164
Reading the Reservation Report
Items covered in the reservation report are as follows.
(2)
(3)
File Comm. Type
No.
Created Time
(4)
(5)
(6)
Start Time Pages Destination(s)
dd-MMM 19:54
10:50
001
[pana03
]
021 Mem. Def. XMT
dd-MMM 19:56
10:30
001
[pana01
] [pana03
005
[pana_Lanrelay ]
*038 Memory XMT
dd-MMM 09:02
- PANASONIC
***** DP-xxxx ********************** - HEAD OFFICE
No.
Item
]
-
- ***** - 201 555 1212 - **************
Explanation
(1)
File Number
If the file is now being executed, an “*” is indicated on the left of the
file number.
(2)
Communication Type
Communication type (for example, Polled transmission, Polling
reception, and Memory transmission)
(3)
Created date/time
Date/time that these files were stored
(4)
Start time
If the file is a time-controlled communication, the start time is printed
in this column. If the file is an incomplete file, “Incomp” is printed in
this column.
(5)
Page(s)
The number of stored page(s)
(6)
Destination(s)
Key name(s)/Manual dialling location(s)
Handling Communication Reservation Files
020 Mem. Def. XMT
Chapter 6
*************** -File List- *********************** Date dd-MMM-yyyy ***** Time 09:11 ********
(1)
165
Editing Communication Reservations
To change the start time and/or stations in a communication file, follow the steps below.
Chapter 6
z Communication reservations for the documents being transmitted cannot be modified.
1
2
Press the Fax key.
5
Select “More Menus”.
Handling Communication Reservation Files
3
Select “Edit File Mode”.
4
Select “Change Time/Stn”.
6
7
Select or to display a
communication reservation file to be
edited.
Select a communication reservation
file, and then select “OK”.
Edit the communication time, and then
select “OK”.
z To leave the communication time
unchanged, select “OK”.
z If you make a mistake, select “Clear” to
delete entries one digit at a time.
166
8
Edit the destination.
Chapter 6
z To add destination(s), select “Add”, and
then go to step 9.
9
Select the destination, and then select
“OK”.
10 When the change completes, select
“OK”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Handling Communication Reservation Files
z To delete a destination(s), select “Delete”,
and then go to step 10.
167
Deleting a Communication Reservation File
To delete a file in memory, follow the steps below.
Chapter 6
z Your machine cannot delete the file while it is being sent.
1
2
Press the Fax key.
5
Select “More Menus”.
Handling Communication Reservation Files
6
3
Select “Edit File Mode”.
4
Select “Delete File”.
Select or to display a
communication reservation file to be
deleted.
Select a communication reservation
file, and then select “OK”.
z Select “All Files” to select all
communication reservation files.
z To cancel the deletion, select “Cancel”.
7
Select “Yes”.
z To cancel the deletion, select “No”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
168
Printing a Communication Reservation File
Communication reservation files stored in memory can be printed.
1
2
Press the Fax key.
5
Select “More Menus”.
Select “Edit File Mode”.
4
Select “Print File”.
6
Select a communication reservation
file to be printed, and then select “OK”.
z To cancel the print, select “Cancel”.
z Selected communication reservation file is
printed.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Handling Communication Reservation Files
3
Select or to display the
communication reservation file you
want to print.
Chapter 6
z Your machine cannot print the document while it is being sent.
169
Adding Documents to a Communication Reservation File
Documents can be added to a communication reservation file stored in memory.
Chapter 6
Handling Communication Reservation Files
170
z Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the
incomplete file.
1
Place the additional document.
6
z Refer to Placing Originals (Facsimile/
Internet Fax) in the Operating Instructions
(For Basic Operations) of provided booklet.
2
3
Press the Fax key.
Select “More Menus”.
7
4
Select or to display the
communication reservation file to
which you want to add documents.
Select a communication reservation
file to which pages are added, and
then select “OK”.
Select “Edit File Mode”.
z To cancel the page addition, select
“Cancel”.
5
Select “Add Document”.
8
Your machine stores the documents.
Resending an Incomplete Document
This section explains how to resend incomplete files stored in memory.
z The standard setting of “31 Incomplete File Save” is set to “Invalid”. For instructions on how to modify the
standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of
provided CD-ROM.
1
2
Press the Fax key.
5
Select “More Menus”.
Select or to find the incomplete
file that you want to resend.
z To send all incomplete files, select “Select
All”.
3
Select “Edit File Mode”.
6
Select the incomplete file that you
want to resend, and then select “OK”.
The communication error file is resent.
4
Select “Retry Incomp. File”.
z To cancel the resend, select “Cancel”.
Handling Communication Reservation Files
z If the Function Parameter “31 Incomplete File Save” (Fax/Email Settings > Fax Parameters) is set to “Valid”,
all incomplete files remain in the memory each time a communication error occurs. To avoid memory overflow,
retry to send the incomplete file from time to time.
Chapter 6
With the Function Parameter “31 Incomplete File Save” (Fax/Email Settings > Fax Parameters) set to
“Valid”, documents that could not be transmitted due to a communication error (such as the remote
station busy or not responding) can be stored in memory as incomplete files.
171
Chapter 7
Address Book
Chapter 7
Program Destinations/Program Keys
172
Program Destinations/Program Keys
What is Address Book?
With the fax numbers or Email addresses of remote stations programmed in the Address Book, the
stations can be selected with a single operation on their button appearing on the Touch Panel Display.
Name tab
Favourites
Remote
Station button
z For instructions on how to set fax numbers or Email addresses using the Address Book, refer to Entering a
Destination (see page 16) and Entering an Email Address (see page 112).
Items Allowed for Entry in the Address Book
No.
Item
Explanation
1
Fax number
Set a fax number in the Address Book. Up to 36 characters
2
Email address
Set an Email address in the Address Book. Up to 60 characters
3
Station name
Remote station name. Up to 15 characters
4
Key Name
Set a Key Name to display on the Touch Panel Display for selecting destination.
Up to 15 characters
5
Favourites
Select to show a programmed destination in “Favourites”.
6
Relay Station
Set the Email address of a relay station.
7
Sub-address
Program sub-address for Inbound Routing.
8
TSI
Program ID number for Inbound Routing.
Displays if the
feature has been
programmed in
Function Parameters
(Fax/Email Settings).
Adding a Fax Number into the Address Book
To add a fax number to the Address Book, follow the steps below.
z For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from
Address Book (see page 178).
3
Press the Function key.
5
Select “Fax/Email Settings”.
Select “00 Address Book”.
Enter a fax number, and then select
“OK”.
z Select “Clear” to delete the fax number one
digit at a time.
z For instructions on how to enter fax
numbers, refer to Manual Dialling (see
page 16).
6
4
Enter a station name, and then select
“OK”.
Select “01 Add Telephone Number”.
Program Destinations/Program Keys
1
2
Chapter 7
z For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 177).
z Enter a station name up to 15 characters.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
Continued on the next page...
173
7
Enter Key Name, and then select
“OK”.
9
Set the Email address of a relay
station, and then select “OK”.
Chapter 7
Program Destinations/Program Keys
174
z Key Names are used to select destinations
on the Touch Panel Display. (Up to 15
characters)
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
8
z This screen appears when the Function
Parameter “140 LAN RLY XMT Request”
(Fax/Email Settings > Fax Parameters) has
been set to “Valid”.
10 To enable sub-addressed routing, enter
a sub-address, and then select “OK”.
Select whether to add the station to
“Favourites”.
z This screen appears when the Function
Parameter “152 Sub-Addr Routing” (Fax/
Email Settings > Fax Parameters) has been
set to “Valid”.
Select to show the
station in “Favourites”.
11 To enable routing by the sender’s
numeric ID, enter the numeric ID, and
then select “OK”.
Select not to show the
station in “Favourites”.
z This screen appears when the Function
Parameter “153 TSI Routing” (Fax/Email
Settings > Fax Parameters) has been set to
“Valid”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Adding an Email Address to Address Book
To add an Email address to the Address Book, follow the steps below.
z For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from
Address Book (see page 178).
3
Press the Function key.
5
Select “Fax/Email Settings”.
Enter an Email Address, and select
“OK”.
z For instructions on how to enter Email
addresses, refer to Entering an Email
Address (see page 112).
Select “00 Address Book”.
z Enter an Email address up to 60 characters.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
6
4
Enter a station name, and then select
“OK”.
Select “02 Add Email Address”.
Program Destinations/Program Keys
1
2
Chapter 7
z For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 177).
z Enter a station name up to 15 characters.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
Continued on the next page...
175
7
Enter a Key Name, and then select
“OK”.
Chapter 7
Select to display the
station in “Favourites”.
Select not to display the
station in “Favourites”.
Program Destinations/Program Keys
10 To enable sub-addressed routing,
z Key Names are used to select destinations
on the Touch Panel Display.
enter a sub-address, and then select
“OK”.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
8
Select “IFax”, and then select “OK”.
z This screen appears when the Function
Parameter “152 Sub-Addr Routing” (Fax/
Email Settings > Fax Parameters) has been
set to “Valid”.
11 To enable routing by the sender’s
z If you wish to use it in the Email Address
Book for both of the Scan/Email mode and
Fax mode, select “PC”.
9
numeric ID, enter the numeric ID, and
then select “OK”.
Select whether to add the station to
“Favourites”.
z This screen appears when the Function
Parameter “153 TSI Routing” (Fax/Email
Settings > Fax Parameters) has been set to
“Valid”.
176
z Press the Reset key to return the machine to
the initial screen of the current active mode.
Editing Address Book
To edit the station in the Address Book, follow the steps below.
5
Select “Fax/Email Settings”.
Select “00 Address Book”.
Select the station you want to edit, and
then select “OK”.
z Select the same button again to cancel a
choice.
6
Edit the station.
z For more information, refer to Adding a Fax
Number into the Address Book (see page
173) and Adding an Email Address to
Address Book (see page 175).
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
4
Select “03 Modify Station”.
Program Destinations/Program Keys
3
Press the Function key.
Chapter 7
1
2
177
Deleting a Destination from Address Book
To delete a remote station from the Address Book, follow the steps below.
Chapter 7
1
2
Program Destinations/Program Keys
3
Press the Function key.
5
Select “Fax/Email Settings”.
Select “00 Address Book”.
Select the station you want to delete
from the Address Book, and then
select “OK”.
z Only one station can be selected at a time.
z Select the same button again to cancel a
choice.
6
4
Select “Yes”.
Select “04 Delete Station”.
Select to delete the
selected station.
Select to cancel the
deletion.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
178
Printing the Address Book List
To print the Address Book list, follow the steps below.
z For more details about items in the Address Book list, refer to Reading Address Book List (see page 201).
1
2
Press the Function key.
5
Select “Start”, and then select “OK”.
Chapter 7
z The Address Book list can also be printed by selecting “Print Out” in “More Menus” (see page 200).
Select “Fax/Email Settings”.
Select “00 Address Book”.
4
Select “00 Print Address Book List”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Program Destinations/Program Keys
The Address Book list is printed.
3
179
Program Keys
Chapter 7
What is Program Key?
There are three ways to use the Program key:
„ Using for Program Dialling
You can set communication sequences or destinations which you often use.
„ Using for Group Dialling
Program Destinations/Program Keys
Multiple destinations can be selected from the Address Book, and pre-programmed on a single
Program key for group dialling.
„ Using as Email Reception Key
This function allows others to share your machine to retrieve their Emails from the POP server by
pre-programming their POP user names and POP passwords into the Program keys. They will be
able to retrieve their Emails by simply pressing the corresponding Program key.
Program
keys
z For instructions on how to use Program keys, refer to Using Program Keys (see page 50).
Programmable Items
The following items can be programmed on a Program key:
No.
180
Item
Explanation
1
Key name
Name of a program
2
Communication feature
Program communication features and destinations on program dialling.
Setting for Program Dialling
To program a communication feature on a Program key, follow the steps below.
z For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address
Book (see page 178).
z For instructions on how to print the program list, refer to Printing the Program List (see page 188).
3
Press the Function key.
5
Select “Fax/Email Settings”.
Enter a program dial name, and then
select “OK”.
z Enter a name up to 15 characters.
Select “01 Program Keys”.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
6
4
Enter a Key Name, and then select
“OK”.
Select “02 Program Dial”.
Continued on the next page...
Program Destinations/Program Keys
1
2
Chapter 7
z For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 177).
181
7
z Deferred Communication
Transmit (See page 56)
Polling (See page 58)
Chapter 7
Program Destinations/Program Keys
182
Program each desired feature.
z Polling (See page 60)
z Advanced Communication
MailBox (See page 64)
Sub-Address Transmit (See page 72)
Lan Relay XMT (See page 154)
8
Press the Start key.
The program dial is programmed.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Setting for Group Dialling
To program multiple destinations on a Program key, follow the steps below.
z For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address
Book (see page 178).
z For instructions on how to print the program list, refer to Printing the Program List (see page 188).
z To program multiple destinations, each destination must be programmed in advance.
3
Press the Function key.
5
Select “Fax/Email Settings”.
Enter a group dialling name, and then
select “OK”.
z Enter a name up to 15 characters.
Select “01 Program Keys”.
z For instructions on using the onscreen
Keyboard, refer to Before Starting in the
Operating Instructions (For Function
Parameters) of provided CD-ROM.
6
4
Enter Key Name, and then select
“OK”.
Select “01 Group Dial”.
Continued on the next page...
Program Destinations/Program Keys
1
2
Chapter 7
z For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 177).
183
7
Select the destinations to be
programmed, and then select “OK”.
Chapter 7
Program Destinations/Program Keys
184
The group dialling is programmed.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Editing a Group Dialling
To edit a group dialling, follow the steps below.
5
Select “Fax/Email Settings”.
z Select the same button again to cancel a
choice.
Select “01 Program Keys”.
6
4
Select the Group Dial button you want
to edit, and then select “OK”.
To rename a group dial name, enter a
new name, and then select “OK”.
Select “03 Modify Group Dial”.
7
To rename a group dial key name,
enter a new name, and then select
“OK”.
Continued on the next page...
Program Destinations/Program Keys
3
Press the Function key.
Chapter 7
1
2
185
8
Select the destination to be
programmed, and then select “OK”.
Chapter 7
Program Destinations/Program Keys
186
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Deleting the Program Key Setting
To delete a program dialling or group dialling destination, follow the steps below.
5
Select “Fax/Email Settings”.
z Select the same button again to cancel a
choice.
Select “01 Program Keys”.
6
4
Select a Program key, and then select
“OK”.
Select “Yes”.
Select “04 Delete Program/GRP”.
Select to delete the
Program key.
Select to cancel the
deletion.
Program Destinations/Program Keys
3
Press the Function key.
Chapter 7
1
2
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
187
Printing the Program List
To print the program list, follow the steps below.
Chapter 7
Program Destinations/Program Keys
188
z The program list can also be printed by selecting “Print Out” in “More Menus” (see page 202).
z For more details about the items in the program list, refer to Reading Program List (see page 203).
z To program multiple destinations, each destination must be programmed in advance.
1
2
Press the Function key.
5
Select “Start”, and then select “OK”.
Select “Fax/Email Settings”.
The program list is printed.
3
Select “01 Program Keys”.
4
Select “00 Print Program List”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Programming Email Manual Reception on Program Keys
To enter an Email address and a password, follow the steps below.
z If you leave a password blank in step 8, a password prompt window will appear upon POP reception. In order to
strengthen the security, you are advised to leave a password blank.
z For instructions on how to print the program list, refer to Printing the Program List (see page 188).
Chapter 7
When this machine is connected to a POP server, POP Account name and password other than the
machine’s one can be programmed for a Program key to receive Emails.
z To program multiple destinations, each destination must be programmed in advance.
Press the Function key.
5
Select “05 Manual POP RCV”.
Select “Fax/Email Settings”.
6
3
Select “01 Program Keys”.
4
Select “5-9”.
Enter a POP Account name, and then
select “OK”.
Continued on the next page...
Program Destinations/Program Keys
1
2
189
7
Enter a Key Name (program button
name), and then select “OK”.
Chapter 7
Program Destinations/Program Keys
8
9
Enter the password, and then select
“OK”.
Select “Invalid” or “Valid”, and then
select “OK”.
Invalid
Select to leave Email on
the POP server after it
has been received.
Valid
Select to delete Email
from the POP server
after it has been
received.
The POP Reception feature is programmed.
z Press the Reset key to return the machine to
the initial screen of the current active mode.
190
Memo
Chapter 7
Program Destinations/Program Keys
191
Chapter 8
Transaction Journal
Reading Reports/Lists
Chapter 8
The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or
receive a document). It is printed automatically after every 200 transactions, or you can print or view it
manually by using the following procedure.
• Regardless of the setting of the Function Parameter “13 Auto Print JRNL” (Fax/Email Settings > Fax
Parameters), a transaction journal can be printed by selecting “Journal” from “More Menus”.
• Select “XMT Only (View)” or “All (View)” in “Journal” from “More Menus” to verify the transaction
result on the Touch Panel Display.
This section explains how to print manually, view and read the transaction journal on the Touch Panel
Display.
Reading Reports/Lists
z The standard setting of “13 Auto Print JRNL” is “Valid”. For instructions on how to modify the Journal setting,
refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
Printing Transaction Journal
To print the transaction journal, follow the steps below.
1
2
3
Press the Fax key.
4
Select “Journal”.
5
Select “List Print”.
Select “More Menus”.
Select “Print Out”.
The transaction journal will be printed.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
192
Viewing Communication Results on Touch Panel Display
To view the communication results on the Touch Panel Display, follow the steps below.
5
Select “More Menus”.
Communication results will be displayed.
XMT Only (View)
Select to view only the
transmission result.
All (View)
Select to view both the
transmission and
reception results.
Select “Print Out”.
6
4
Select “XMT Only (View)” or “All
(View)”.
When the verification completes,
select “OK”.
Reading Reports/Lists
3
Press the Fax key.
Chapter 8
1
2
Select “Journal”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
193
Reading Transaction Journal
Items in the transaction journal are listed below.
Chapter 8
Reading Reports/Lists
194
(1)
(2)
**************** -Journal- *************************** Date dd-MMM-yyyy**** Time 15:00 ***** P.01
(3) (4)
No.
(5)
Comm. Pages
(6)
(10)
(11)
File
(7)
Duration
(8) (9)
X/R Identification
Date
Time
XMT
XMT
XMT
RCV
XMT
XMT
XMT
RCV
dd-MMM
dd-MMM
dd-MMM
dd-MMM
dd-MMM
dd-MMM
dd-MMM
dd-MMM
20:04
20:07
20:09
20:10
20:11
20:14
21:17
21:19
XMT
XMT
001
002
003
004
005
006
007
008
OK
--OK
OK
634
408
JUNK
001/002
001/001
003/003
003/003
001
000/003
*003
000
149
151
153
154
155
156
157
00:00:52
00:00:02
00:00:20
00:00:21
00:00:19
00:00:00
00:02:14
00:00:00
049
050
OK
OK
000/001
001/001
159
160
00:00:07
00:00:16
215
TEST
[email protected]
[email protected]
215
215
215
01234567890
TEL XMT
TEL XMT
<< Continue
dd-MMM
dd-MMM
20:14
20:19
(12)
Diagnostic
C8444B0577000
001 STN(S)LAN
001 STN(S)LAN
LAN
C0542B0577000
0800420000000
0040440A30080
C800000000000
0800420000000
CB444BG577000
>>
(13)
*******
DP-XXXX ****************** -HEAD OFFICE
(15)
No.
Item
-PANASONIC
- ***** -
201 555 1212- *********
(14)
Explanation
(1)
Printout date
The date at which the Transaction Journal printed
(2)
Printout time
Printout time
(3)
Journal number
Journal number
(4)
Communication result
“OK”
“Busy”
“Stop”
“JUNK”
“P-OK”
indicates that the communication was successful.
indicates that the communication has failed because of busy line.
indicates that the Stop key was pressed during communication.
indicates that the communication was cancelled.
indicates that memory overflow occurred while storing the
documents into the memory for transmission but successfully
stored document(s) was sent.
“R-OK” indicates that the Relayed XMT was successful.
“B-OK” indicates that the Batch transmission was successful.
“M-OK” indicates that the memory reception/substitute reception was
successful.
“- -”
indicates LAN transmission.
“3-digit Info Code”
indicates that the communication has failed.
Refer to Information Codes (see page 212).
No.
Item
Explanation
Number of pages transmitted or received. The 3-digit number is the number
of pages successfully transmitted or received.
When the documents are stored into the memory, two 3-digit numbers will
appear. The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
Asterisk “*” indicates that the quality of some received copies was poor.
(6)
File number
001 to 999 (When the communication is stored into the memory, a file
number is assigned for each communication.)
(7)
Duration of
communication
Duration of communication
(8)
Type of communication
“XMT” means Transmission.
“RCV” means Reception.
“POL” means Polling.
“PLD” means Polled.
“FWD” means Fax Forward.
(9)
Remote station
identification
Name
number
: Recorded name in the Address Book or remote station’s
character ID.
: Dialled telephone number. (PIN code will not be shown)
Number
: Remote station’s ID number.
Email address
(10)
Communication date
Communication date
(11)
Communication Start time
Communication start time
(12)
Diagnostic
For service personnel only
(13)
Own LOGO
Up to 25 characters
(14)
Own ID number
Up to 20 digits
(15)
Own character ID
Up to 16 characters
Reading Reports/Lists
Pages
Chapter 8
(5)
195
Communication Journal
Chapter 8
Reading Reports/Lists
196
This is a report that is printed at the end of each transaction to keep a record of the communication
result.
• A communication journal is printed when the Function Parameter “12 Comm. Journal (HOME)”
(Fax/Email Settings > Fax Parameters) has been set to “Always” or “Inc Only”.
If set to “Always”
A communication journal will be printed when a transaction completes or fails.
If set to “Inc Only”
A communication journal will be printed only when a transaction has failed, for example, due to a
communication error.
• Even when the communication journal is set to “Off” in “More Menus” > “Select Mode”, you may
also configure the machine to print a communication journal individually. For more operational
details, refer to Printing Transaction Journal (see page 192).
• If a Memory transmission has failed, for example, due to a communication error, an image of the first
page of the document transmitted is covered in the communication journal, but not for Direct
transmissions.
This section explains how to read the communication journal.
z The standard setting of the Function Parameter “12 Comm. Journal (HOME)” (Fax/Email Settings > Fax
Parameters) is “Inc Only”. For instructions on how to enable the COMM. Journal feature, refer to Fax/Email
Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
Items that are covered in the communication journal are listed below.
(1)
(2)
Mode= Memory Transmission
(3)
Start = dd-MMM 14:50
End = dd-MMM 15:00
File No.= 050 (4)
(5)
(6)
STN
No.
001
002
003
004
Comm. Key Name
(7)
OK
[SERVICE
OK
[SALES DEPT
407 [ACCOUNTING
Busy
]
]
]
(8)
(9)
(10)
Station Name/Email Address/Telephone No.
Pages
Duration
SERVICE DEPT
SERVICE DEPT
SERVICE DEPT
001/001
001/001
000/001
000/001
00:01:30
00:01:25
00:01:45
00:00:00
021 111 1234
- PANASONIC - ****** - 201 555 1212 - *******
THE SLEREXE COMPANY LIMITED
SAPORS LANE . BOOLE . DORSET . BH 25 8 ER
TELEPHONE BOOLE (945 13) 51617 . TELEX 123456
Our Ref. 350/PJC/EAC
18th January, 1972.
Dr. P.N.Cundall,
Mining Surveys Ltd.,
Holroyd Road
tions of print density
cause the photocell to generate an analogous electrical video signal.
this signal is used to modulate a carrier, which is transmitted to
remote destination over a radio or cable communications link.
At the remote terminal, demodulation reconstructs the video
signal, white is used to modulate the density of print produced by a
printing device. This device is scanning in a raster scan synchronised
with that at the transmitting terminal. As a result, a facsimile
copy of the subject document is produced.
Probably you have used for this facility in your organisation.
Reading Reports/Lists
************DP-XXXX ************** - HEAD OFFICE
Chapter 8
************* -Comm. Journal- ***************** Date dd-MMM-yyyy ** Time 15:00 ********
Yours sincerely,
P.J. CROSS
Group Leader - facsimile Research
No.
Item
Explanation
(1)
Indication of
communication mode
Indication of communication mode
(2)
Start time of
communication
Start time of communication
(3)
End time of
communication
End time of communication
(4)
File number
001 to 999 (When the communication is stored into the memory, a file
number is assigned for each communication.)
(5)
Station number
Sequential number of the stations
Continued on the next page...
197
No.
Chapter 8
Reading Reports/Lists
198
Item
Explanation
(6)
Communication result
(7)
Key name or
(8)
Recorded name in the
Address Book, direct
dialling number, or Email
address
Recorded name in the Address Book, direct dialling number, or Email
address
(9)
Number of pages
transmitted or received
The 3-digit number is the number of pages successfully transmitted or
received.
When the documents are stored into the memory, two 3-digit numbers will
appear. The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
(10)
Duration of
communication
Duration of Communication
mark
“OK”
“Busy”
indicates that the communication was successful.
indicates that the communication has failed because of busy
line.
indicates that the Stop key was pressed during communication.
“Stop”
“P-OK”
indicates that memory overflow occurred while storing the
documents into the memory for transmission but successfully
stored document(s) was sent.
“R-OK”
indicates that the Relayed XMT was successful.
“B-OK”
indicates that the Batch transmission was successful.
“M-OK”
Indicates that the memory reception/ substitute reception was
successful.
“- -”
indicates LAN transmission.
“3-digit Info Code”
indicates that the communication has failed.
Refer to Information Codes (see page 212).
In this case, the machine will print the attached report with the
first page of your document as shown on the previous page.
mark indicates dialling by direct number dialling.
Memo
Chapter 8
Reading Reports/Lists
199
Address Book List
Chapter 8
This section explains how to print and read the Address Book list.
Reading Reports/Lists
1
2
200
Printing Address Book List
To print the Address Book list, follow the steps below.
z The Address Book list can also be printed by programming “Fax/Email Settings > Fax Parameters” in
Function Parameters.
Press the Fax key.
4
Select “Address Book List”.
Select “More Menus”.
The Address Book list will be printed.
3
Select “Print Out”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Reading Address Book List
Items in the Address Book list are listed below.
(1) (2)
(3)
Key Name
(4)
Station Name
Email Address / Telephone No.
Routing Sub-Addr (6) Routing TSI (7)
Relay Addr(8)
[B] [Bob Jones
]
[J] [John Smith
]
[John Smith
]
]
[Panafax2
]
No. of Stations = 05
[email protected]
201 555 1212
201 555 3156
+1 201 123 4567
[RELAY1]
201 555 3156
212 555 1234
[RELAY2]
[email protected]
+81 03 5251 1234
[email protected]
+81 0467 5251 1234
(5)
-PANASONIC
***** DP-XXX************************* -HEAD OFFICE
No.
Item
- ***** -
201 555 1212- *******
Explanation
(1)
The first letter of station
name recorded in your
machine
The first letter of station name recorded in your machine
(2)
Key name recorded in the
machine
Up to 15 characters
(3)
Station name recorded in
the machine
Up to 15 characters
(4)
Email address recorded in
the machine
Up to 60 characters (Email address)
Telephone number
recorded in the machine
Up to 36 digits (Telephone number)
(5)
Number of recorded
Address Book stations
Telephone number/Email address programmed for the Address Book
(6)
Routing Sub-address
Up to 20 digits
(7)
Routing TSI
Up to 20 digits
(8)
Relay address
Relay address
Reading Reports/Lists
[P] [Panafax1
Bob Jones
123456
John Smith
1234
John Smith
1212
Panafax1
4827
Panafax1
1773
Chapter 8
************* -Address Book List- ***************** Date dd-MMM-yyyy ***** Time 15:00 ********
201
Program List
Chapter 8
This section explains how to print and read the program list.
Reading Reports/Lists
1
2
202
Printing Program List
To print the program list, follow the steps below.
z The program list can also be printed by programming “Fax/Email Settings > Fax Parameters” in the Function
Parameters.
Press the Fax key.
4
Select “Program List”.
Select “More Menus”.
The program list will be printed.
3
Select “Print Out”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Reading Program List
Items in the program list are listed below.
(1)
(2)
Key Name
Program Name
Type
Timer
Destination(s)
TEST
ACCOUNT
ACC
PROG.B
Group
POP
POP
Group
-----------------
[PANAFAX
Delete Email
Delete Email
[PANAFAX
[TEST
[ACCOUNT
[ACC
[PROG.B
]
]
]
]
(3)
15:00 **********
(4)
][SALE DEPT
: Invalid
: Valid
][PANASONIC
]
(5)
]
Chapter 8
*************** -Program List- ****************** Date dd-MMM-yyyy ***** Time
-PANASONIC
No.
Item
- ***** -
201 555 12121 *********
Explanation
(1)
Key name
Key name
(2)
Program name
Up to 15 characters
(3)
Type of communication
“Group” indicates that the Program key is programmed as a group key.
“POP” indicates that the Program key is programmed as an Email Manual
Reception key.
(4)
Destinations
Destinations programmed in the Program key
(5)
Deletion of received Email
“Valid” means that the received Email will be deleted.
“Invalid” means that the received Email will be retained.
Reading Reports/Lists
******* DP-XXXX********************* -HEAD OFFICE
203
Fax Parameter List
Chapter 8
This section explains how to print and read the Fax Parameter list.
Reading Reports/Lists
1
2
204
Printing Fax Parameter List
To print the Fax Parameter list, follow the steps below.
z The fax parameter list can also be printed by programming “00 Print FaxParameterList” (Fax/Email Setting >
Fax Parameters) in the Function Parameters.
Press the Fax key.
4
Select “Fax Parameter List”.
Select “More Menus”.
The Fax Parameter list will be printed.
3
Select “Print Out”.
z Press the Reset key to return the machine
to the initial screen of the current active
mode.
Reading Fax Parameter List
Items in the Fax Parameter list are listed below.
(1)
(2)
No. Description
(3)
(4)
Selection
(5)
Current
Setting
Standard
Setting
0
STD
0
Fine
000 Print FaxParameterlist
(6) 001 Density(HOME)
* 002 Resolution(HOME)
(-3 -2 -1 0 1
(STD Fine S-Fine)
2
3)
***** DP XXXX********************* -HEAD OFFICE
No.
- ***** -
Items
201 555 12121 *********
Explanation
(1)
Parameter number
Parameter number
(2)
Description
“(HOME)” means home position setting.
(3)
Selection
Selection
(4)
Current setting
“----” indicates the code or password is not set. When the code or password
is set, it is shown by asterisk(*).
(5)
Standard setting
Factory preset standard setting
(6)
Changed setting
“*” indicates that the factory preset setting has been changed.
Reading Reports/Lists
-PANASONIC
Chapter 8
************* -Fax Parameter List- ************** Date dd-MMM-yyyy ***** Time 15:00 ***** P.01
205
Individual XMT Journal
Chapter 8
This section explains how to print and read the individual XMT journal.
The individual XMT journal is useful when saving sent jobs or checking the detailed communication
information. Only the latest sent result is printed.
Printing Individual XMT Journal
To print the individual XMT journal, follow the steps below.
Reading Reports/Lists
1
2
Press the Fax key.
Select “More Menus”.
3
Select “Print Out”.
4
Select “IND. XMT Journal”.
The individual XMT journal will be printed.
z Press the Reset key to return the machine to
the initial screen of the current active mode.
206
Reading Individual XMT Journal
Items in the individual XMT journal are listed below.
= dd-MMM-yyyy 00:02
(2) Journal No.
= 035
(3) Comm. Result
= OK
(4) Page(s)
= 001/001
(5) Duration
= 09:00:01
(6) File No.
= 053
(7) Mode
= Memory Transmission
(8) Destination
=
(9) Received ID
= 0001
(10) Resolution
0123456789
= Std
- PANASONIC
-
******DP-XXXX ************************* - HEAD OFFICE - ***** - 201 555 1212 - ***************
No.
Item
Explanation
(1)
Date/Time
The date and time when the individual XMT journal is printed
(2)
Journal No.
Journal number
(3)
Communication result
“OK”
“Busy”
“Stop”
“P-OK”
(4)
Number of pages transmitted
or received
The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into the memory, two 3-digit numbers will
appear. The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
indicates that the communication was successful.
indicates that the communication has failed because of busy line.
indicates that the Stop key was pressed during communication.
indicates that memory overflow occurred while storing the
documents into the memory for transmission but successfully
stored document(s) was sent.
“R-OK”
indicates that the Relayed XMT was successful.
“B-OK”
indicates that the Batch transmission was successful.
“M-OK”
indicates that the memory reception/ substitute reception was
successful.
“- -”
indicates LAN transmission.
“3-digit Info Code”
indicates that the communication has failed.
Refer to Information Codes (see page 212).
In this case, the machine will print the attached report with the first
page of your document as shown on the previous page.
Continued on the next page...
Reading Reports/Lists
(1) Date/Time
Chapter 8
*************** -IND. XMT Journal- **************** Date dd-MMM-yyyy ***** Time 15:00 ********
207
No.
Chapter 8
Reading Reports/Lists
208
Item
Explanation
(5)
Duration
Duration of the communication
(6)
File No.
File number
(7)
Mode
Communication mode
(8)
Destination
Email address or fax number of the remote station
(9)
Received ID
Received ID of the fax
(10)
Resolution
Resolution that the fax was transmitted
Memo
Chapter 8
Reading Reports/Lists
209
Chapter 9
Tips for Solving Problems
Solving Problems
Chapter 9
If you encounter the problems, please check following items.
Problem
While
sending
Symptom
Action
Solving Problems
A document does not feed, or
multiple pages are fed at the
same time.
• Check that the document does not have
staples or clips attached to it and that it is not
smeared or broken.
• Check if the document is loaded properly.
Does not stamp.
Verify the settings of the Function Parameters
“04 Stamp (HOME)” (Fax/Email Settings > Fax
Parameters) and “28 Stamp at Memory XMT”.
Operating
Instructions (For
Function
Parameters)
The verification stamp image
appears too light.
Replace the verification stamp.
Replacing the
Verification
Stamp (See page
220)
Vertical lines appear in a
transmitted document.
Make a copy on this machine and check the
image quality. If the copy is OK, notify the
receiving station at fault.
If there are any problems with the copy, clean
the document scanning surface area.
Document is transmitted as
blank paper.
• Check if the document is loaded properly.
• Make a copy on this machine and check
image quality. If the copy is OK, notify the
receiving station at fault.
If there are any problems with the copy, clean
the document scanning surface area.
Document is misfeeding.
1. Remove the jammed document according to
the error code displayed on the Touch Panel
Display.
2. The machine cannot send overlong
document. Confirm the document length
according to the guidelines shown below.
• Document length exceeds 2 meters in “Std”
and “Fine” mode.
• Document length exceeds 1.38 meters in
“S-Fine” and “600dpi” mode.
210
Refer to
Operating
Instructions (For
Basic Operations)
Problem
Operation
Refer to
Paper out
An error massage will appear on the display if
the machine has run out of the paper while
receiving a document. Load paper.
Paper jam
If paper jam occurs, an error code is displayed.
Remove the jammed paper.
Operating
Instructions (For
Basic Operations)
Paper does not feed.
Check if the Paper Tray is loaded with paper.
Load paper as directed by relevant instructions.
Operating
Instructions (For
Basic Operations)
Paper is not exited at the end of
a print job.
Check if the paper has jammed in the machine.
Operating
Instructions (For
Basic Operations)
The Automatic Print Reduction
feature does not work.
Check the setting of the Function Parameter “24
Print Reduction” (Fax/Email Settings > Fax
Parameters).
Operating
Instructions (For
Function
Parameters)
No dial tone heard
• Check the telephone line connection.
• Check the telephone line.
Checking the
Telephone Line
(See page 219)
The machine does not receive
automatically.
• Check the telephone line connection.
• Check the receive mode settings.
• If the Function Parameter “13 Auto Print
JRNL” (Fax/Email Settings > Fax Parameters)
is set to “Valid”, and the machine is printing
the received document(s) from memory, which
also happens to be the 200th transaction, the
machine will not answer automatically until the
Transaction Journal completes printing.
Operating
Instructions (For
Function
Parameters)
Cannot send or receive.
An error code appears on the display. See the
error code table and identify the problem.
Information
Codes (See page
212)
Operation rejected
Turn OFF the machine momentarily, and then
turn it ON again.
Solving Problems
Communicating
Action
Chapter 9
While
receiving
Symptom
211
Information Codes
Chapter 9
Solving Problems
212
In the event of communication failures, information codes appear in the transmission result or
transaction journal.
When an information code is displayed, take necessary action as recommended in the table below.
For definitions of the information code not found here, refer to the User (U)/Jam (J)/Machine (E) Error
Codes in the Operating Instructions (For Basic Operations) of provided booklet.
Info. code
Problem
Action
Refer to
030
Document is misfeeding.
Reload the document properly.
Remove the document jam.
Adjust the Original Guides.
031
Document is too long or
jammed.
Document length exceeds
2 meters in “Std” and “Fine”
mode only.
The length limitation for “Super
Fine” and “600dpi” mode is
subject to the available memory
size.
Reload the document properly.
Remove the document jam.
A3
B4
A4
600dpi
(Max. Length)
2-Sided
2-Sided
(Short
(Long
Edge)
Edge)
1-Sided
486 mm 1387 mm
(19 in)
(54 in)
577 mm
(22 in)
684 mm
(26 in)
Super Fine
(Max. Length)
2-Sided
2-Sided
(Short
(Long
Edge)
Edge)
1-Sided
730 mm 1387 mm
(28 in)
(54 in)
866 mm
(34 in)
1027 mm
(40 in)
061
ADF Cover is open.
Close the ADF Cover.
400
During initial handshake,
receiving station did not respond
or a communication error
occurred.
Check with the other party.
Reload the document and send again.
401
Remote station required a
receiving password to receive
the document. Remote station
does not have Confidential
Mailbox.
Check the remote station.
402
During initial handshake,
communication error occurred.
Reload the document and send again.
403
No polling capability at the
remote side.
Ask remote side to set to be polled.
404/405
During initial handshake,
communication error occurred.
Reload the document and send again.
406
Transmission password does
not match.
Receiving password does not
match.
Received from an unauthorized
station in the Selective
Reception mode.
Check the password or telephone number in
Address Book.
Operating
Instructions (For
Basic Operations)
Editing Address
Book (See page
177)
407
No confirmation from the
receiving station for the previous
page sent.
Wait a few minutes and send again.
Remote side confirmation of
previous page is illegible.
Wait a few minutes and send again.
410
Communication cancelled by the
transmitting side.
Check with the other party.
411
Polling password does not
match.
Check the polling password.
412
No data from the transmitting
side
Check with the other party.
414
Polling password does not
match.
Check the polling password.
Operating
Instructions (For
Function
Parameters)
415
Polling transmission error
Check the polling password.
Operating
Instructions (For
Function
Parameters)
Received data has too many
errors.
Check with the other party.
420/421
Machine goes to the receiving
mode, but receives no
command from the transmitting
side.
Remote side misdial.
Check with the other party.
422/427
Interface is incompatible.
Check with the other party.
430/434
Communication error occurred
while receiving.
Check with the other party.
436/490
Received data has too many
errors.
Check with the other party.
Unit received a confidential
document or was requested to
be polled of a confidential
document under any of following
conditions.
1. Not enough space in
memory to receive the
confidential document.
2. Confidential Mailbox is full.
3. While printing received
document.
Unit was requested to relay a
document.
Print a confidential document.
Wait until the unit finishes printing.
Communication error occurred
while receiving.
Check with the other party.
408/409
416/417/418/
419
456
492/493/494
Action
Refer to
Operating
Instructions (For
Function
Parameters)
Solving Problems
Problem
Chapter 9
Info. code
Printing a
Received
Confidential
Document (See
page 68)
Continued on the next page...
213
Info. code
Chapter 9
Solving Problems
214
495
Problem
Action
Refer to
Telephone line disconnected.
Check with the other party.
501/502/503/
504
Communication error occurred
using the internal V.34 modem.
Check with the other party.
540/541/542/
543/544
Communication error occurred
while transmitting.
Reload the document and send again.
Check with the other party.
Telephone line disconnected.
Check with the other party.
552/553/554/
555
Communication error occurred
while receiving.
Check with the other party.
580
Sub-address transmission to a
unit that has no Sub-address
function.
Check the remote station.
581
Sub-address Password
transmission to a unit that has
no Password Sub-address
function.
Check the remote station.
623
No document is loaded in the
ADF.
Resend the documents.
630
Redial was not successful due to
a busy line.
Reload the document and send again.
During dialling, the Stop key
was pressed.
Reload the document and send again.
634
Redial was not successful due to
no response from the called
station or wrong number dialled.
If a dial tone is not detected, the
machine does not transmit.
Note: If busy tone was not
detected, the machine will
only redial once.
Check the telephone number, and send again.
Change the setting of the Function Parameter
“68 Dial Tone Check” (Fax/Email Settings >
Fax Parameters) to “Off”.
638
Power failure occurred during
the communication.
Check the power cord and plug.
711
Incorrect LDAP settings
Check the LDAP server name, LDAP log-in
name, LDAP password, and LDAP search
base.
Operating
Instructions (For
Function
Parameters)
712
Incorrect Email address
Check the registered Email address.
Check the IP Address of the SMTP server with
the network administrator.
Operating
Instructions (For
Setting Up)
714
Cannot log on to the LAN.
Check the 10Base-T/100Base-TX cable
connection. An unexpected LAN problem
occurred. Contact the network administrator.
Operating
Instructions (For
Setting Up)
715
TCP/IP connection timed out.
Check the Internet Fax parameter settings.
Verify the IP Address, Default Gateway IP
Address, and SMTP server IP Address.
Operating
Instructions (For
Setting Up)
550
631/700
Operating
Instructions (For
Function
Parameters)
Action
Refer to
716
Cannot log on to the designated
SMTP server.
Check the SMTP server IP Address setting.
Contact the network administrator.
717
Incomplete SMTP Protocol
transmission. SMTP server’s
hard disk may be full.
SMTP server is defective.
Contact the network administrator.
718
Page Memory overflow occurred
while receiving printing data.
The paper size selected within
your application to print is larger
than the paper size loaded in the
cassette(s).
Check the document size and resolution.
Ask originator to re-send in a supported size
and resolution.
719
Received data via LAN is in a
format that is not supported.
Ask the originator to re-send with a supported
file attachment format:
• In the TIFF-F format
• Image data conforming to recording paper
size
720
Cannot connect to the POP
server (incorrect POP server IP
Address). POP server is down.
Check the POP server IP Address.
Contact the network administrator.
Operating
Instructions (For
Setting Up)
721
Cannot connect to the POP
server (user name or password
error).
Check the POP user name and password, or
the APOP settings.
Contact the network administrator.
Operating
Instructions (For
Setting Up)
722
Failed to obtain IP Address from
the DHCP server.
Check the 10Base-T/100Base-TX cable
connection.
Confirm that the Internet Parameter, and the
DHCP server are correctly configured before
turning on, or turning off the power.
Contact the network administrator.
Operating
Instructions (For
Setting Up)
725
DNS server connection timed
out. DNS server is down.
Check the DNS server IP Address.
Contact the network administrator.
Operating
Instructions (For
Setting Up)
726
Received an error response
from the DNS server.
Check the POP server name.
Check the SMTP server name.
Operating
Instructions (For
Setting Up)
728
Communication error occurred
with the SMTP Direct
transmission.
Check the remote station.
729
Failed to authenticate (SMTP
Authentication) when connecting
with the SMTP server.
Check the SMTP authentication user name
and password.
Contact the network administrator.
Operating
Instructions (For
Function
Parameters)
730
Cannot retrieve the Journal or
program the Internet Parameters
and the Auto Dialler remotely via
Email from a PC.
Check that the Fax Parameter “158 PC
Remote Update” is set to “Valid”.
Operating
Instructions (For
Function
Parameters)
731
The dialler buffer for manual
dialling was full (70 stations)
when the Relay transmission
request was received.
Request the originator to re-send the Relay
transmission request after the reserved
communication is finished.
Operating
Instructions (For
Setting Up)
Continued on the next page...
Solving Problems
Problem
Chapter 9
Info. code
215
Info. code
Chapter 9
Solving Problems
216
800/814/816/
825
Problem
Action
Refer to
Unit was requested to relay a
document or Confidential
Communication but has no
capability.
Check with the other party.
815
Mailbox is full.
Delete confidential documents.
Deleting a
Confidential
Document (See
page 70)
826
The received sub-address is not
pre-programmed in the Address
Book.
Check entries in the Address Book.
Check the entry of the sub-address of the
remote station.
Address Book
(See page 172)
850
The Relay transmission was
cancelled at a relay station
because the Relay XMT
passwords did not match.
Check the password.
Operating
Instructions (For
Function
Parameters)
870
Memory overflow occurred while
storing documents into memory
for transmission.
Transmit documents without storing into
memory.
Add SD Memory Card in the machine.
Direct
Transmission
(See page 44)
Operating
Instructions (For
Basic Operations)
Memo
Chapter 9
Solving Problems
217
Power Failure
Chapter 9
„ Power Failure
The fax display remains off for the duration of a power failure, and you cannot send or receive
documents.
Problem
FAX
• When a power
failure occurs
• While a power
failure persists
Solving Problems
When power recovers
When External
Telephone is
connected
• When a power
failure occurs
• While a power
failure persists
Condition
Send a fax.
• The fax transmission is aborted. Resend
when power recovers.
• You cannot send a fax.
Receive a fax.
• The fax reception is aborted. Ask the remote
party to resend when power recovers.
• You cannot receive a fax.
Send a fax.
The fax transmission is start again when power
recovers, if there is transmission data in
memory.
Memory content.
Transmission and transmission data stored in
memory is preserved intact.
Data pre-programmed
or preset on your
machine.
Data pre-programmed or preset in the address
book, and on program dialling, Function
Parameters are preserved through the power
failure.
• You are talking to a
remote party.
• Make phone calls.
Receiving phone
calls.
Please confirm the specification of your external
telephone.
z If a power failure occurs while scanning a document, the scan is cancelled. Rescan the document when power
recovers. If a power failure occurs while sending a document from memory, the fax or document will be resent
immediately upon recovery.
z The notice above only applies when the machine is connected to the Public Telephone Network. Please check
the specification of PBX, if it is connected to it.
218
Checking the Telephone Line
1
3
Plug a different regular telephone into
the same telephone jack.
Solving Problems
2
Unplug the Telephone Line Cable from
the telephone jack that was supplied
by the telephone company.
Chapter 9
If you do not hear a dial tone when “Monitor” is selected after pressing the Fax key, or the incoming
call does not ring on your machine (no automatic receive), check the telephone line by following the
procedures below.
Check for a dial tone through the
handset. If there is still no dial tone,
report it to your local telephone
company.
or
Call from another telephone to this
number. If the telephone does not ring,
report it to your local telephone
company.
219
Chapter 10
Replacing the Verification Stamp
Appendix
Chapter 10
To replace the verification stamp, follow the steps below.
z DZHT000027 (for USA and Canada)
z DZHT000004 (for other countries)
1
Open the ADF Cover.
4
Open the Exit Guide while holding the
green-labeled tab.
Appendix
2
P9250577
Open the Inner Cover while holding
the green-labeled tab.
5
6
3
220
Lift up the ADF Tray.
Remove by pulling the Stamp
Assembly upward.
Remove the Stamp. Replace the
stamp with a new one, or refill the
stamp with a few drops of the specified
ink onto the back of the stamp.
7
Reinstall the Stamp Assembly.
Chapter 10
Appendix
221
Index
Chapter 10
2-Sided Originals ........................................................... 36
Incomplete Document ..................................................171
Individual XMT Journal .................................................206
Internet Fax ....................................98, 100, 106, 108, 154
A
J
A3-Sized Document ..................................................... 126
Address Book .................... 10, 18, 73, 114, 141, 148, 172
Address Book List ........................................................ 200
Automatic Reception ...................................................... 84
Job Build and SADF .......................................................42
Junk Fax Filter ................................................................93
Numerics
B
Appendix
Basic Menu .................................................................... 11
Batch Transmission ....................................................... 48
Bcc ....................................................................... 120, 121
C
Cc ........................................................................ 120, 121
Communication Journal ......................................... 80, 196
Communication Reservation ........................................ 164
Communication Status ................................................... 46
Completion Notice ....................................................... 131
Confidential Communication .......................................... 64
Confidential Document ............................................ 68, 70
Cover Sheet ................................................................... 82
D
Deferred Polling ............................................................. 58
Deferred Transmission .................................................. 56
Density ........................................................................... 30
DHCP (Dynamic Host Configuration Protocol) ............ 162
Dial Prefix ...................................................................... 54
Direct Internet Fax Transmission ................................. 104
Direct Transmission ................................................. 44, 53
Duplex Recording .......................................................... 87
E
Email ...................... 10, 100, 101, 110, 126, 130, 132, 136
Email Address ...................................................... 112, 175
Email Manual Reception .............................................. 189
F
Favourites .............................................................. 18, 114
Fax Forwarding .............................................................. 91
Fax Parameter List ...................................................... 204
Fax Transmission .......................................................... 14
File Name .................................................................... 124
File Type ...................................................................... 124
From .................................................................... 120, 122
Function Parameter ..................................................... 150
G
Group Dialling ................................................ 19, 115, 183
I
Inbound Routing .................................................. 101, 138
222
K
Key Name ...............................................................18, 114
L
LDAP Search ..........................................................21, 117
Local Search ..........................................................20, 116
M
Mailbox ...........................................................................64
Manual Dialling .........................................................16, 75
Manual Reception ..........................................................85
Memory Reception ...................................................88, 94
Memory Transmission ..............................................40, 52
Message Delivery Notice (MDN) ..........................103, 128
Monitor ...........................................................................28
More Menus (Advanced Comm.) ...................................12
More Menus (Edit File Mode) .........................................13
More Menus (Print Out) ..................................................13
More Menus (Select Mode) ............................................12
Multi Station ....................................................................24
N
Network Parameters .....................................................108
Number Pad .............................................................10, 17
O
Onscreen Keyboard .....................................................112
Original Size ...................................................................34
Original Type ..................................................................30
P
Password Communication ..............................................76
Password-Reception ......................................................92
PIN Code Access ...........................................................49
Polling ...........................................................60, 62, 66, 67
Print Reduction ...............................................................86
Program Dialling ...........................................................181
Program Key ..........................................50, 134, 180, 187
Program List .........................................................188, 202
R
Redialling ........................................................................23
Relay Feature ...............................................................144
Relay Transmission ..............102, 146, 152, 154, 156, 160
Resolution ......................................................................30
Rotated Transmission ....................................................47
S
T
TIFF Converter .............................................................158
TIFF Converter Mail Linking Program ..........................158
Transaction Journal ......................................................192
Chapter 10
Search ..............................................................10, 20, 116
Selective Reception ........................................................90
SMTP Authentication ....................................................162
Sub-Address .................................................17, 72, 73, 75
Subject .........................................................................123
V
Appendix
Verification Stamp ..................................................38, 220
223
The following trademarks and registered trademarks are used throughout this manual:
Microsoft, Windows, Windows Server, Windows Vista, Excel, PowerPoint, Outlook & Windows logo are either
registered trademarks or trademarks of Microsoft Corporation in the USA and other countries.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems
Incorporated.
All other trademarks identified herein are the property of their respective owners.
Eudora is a registered trademark of QUALCOMM Incorporated.
PEERLESSPageTM is a trademark of the PEERLESS Systems Corporation; and,
PEERLESSPrintTM and Memory Reduction Technology® are registered trademarks PEERLESS Systems
Corporation; and, COPYRIGHT © 2002 PEERLESS Systems Corporation
Universal Font Scaling Technology (UFST) and all typefaces have been licensed from Monotype Imaging Inc.
Monotype® is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark
Office and may be registered in other jurisdictions.
ColorSetTM is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark
Office and may be registered in other jurisdictions. ColorSetTM Profile Tool Kit, Profile Studio and Profile
Optimizer are trademarks of Monotype Imaging Inc. and may be registered in certain jurisdictions.
Copyright © 2005 Monotype Imaging Inc. All rights reserved.
Captaris and RightFax are trademarks of Captaris, Inc.
Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries.
libtiff is a software written by Sam Leffler while working for Silicon Graphics.
Copyright © 1988-1997 Sam Leffler
Copyright © 1991-1997 Silicon Graphics, Inc.
zlib is a library written by Jean-loup Gailly and Mark Adler.
Copyright © 1995-2005 Jean-loup Gailly and Mark Adler
libjpeg is a library maintained by the Independent JPEG Group.
Copyright © 1991-1998, Thomas G. Lane
For Service, Call:
For Customer Support:
Panasonic Communications Co., Ltd.
Fukuoka, Japan
http://panasonic.net
© 2007 Panasonic Communications Co., Ltd. All Rights Reserved.
Unauthorized copying and distribution is a violation of law.
The contents of these Operating Instructions are subject to change without notice.
Tr1207-1018 (01)
PJQMC1080ZB
January 2008
Published in Japan
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