Panasonic All in One Printer DP-2500 User manual

Panasonic All in One Printer DP-2500 User manual
Before operating this equipment, please read
these instructions completely and keep these
operating instructions for future reference.
English
APPENDIX
PROBLEM
SOLVING
PRINTOUT
JOURNALS AND
LISTS
NETWORK
FEATURES
ADVANCED
FEATURES
Options
DA-AR250/AS200/DS200/DS205/DS210/DS215/FG230/FG231/FK200/FK210/FS200/MD200
DA-NE200/PC200/PC210/SM08B/SM16B/SM28B/UC200/XN200/XT200; UE-410047/410048/403171
INSTALLING
YOUR MACHINE
GETTING TO
KNOW YOUR
MACHINE
DP-2500/3000
PROGRAMMING
YOUR MACHINE
Operating Instructions (For Facsimile)
BASIC
OPERATIONS
Digital Copier
IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
(
)
-
Supplies Telephone Number
(
)
-
Service Telephone Number
(
)
-
Model and Serial
Number
Copyright © 2000 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of these Operating Instructions are subject to change without notice.
Table of Contents
Getting to Know Your Machine
Safety Information .....................................................................................................................................
Function Key ..............................................................................................................................................
External View .............................................................................................................................................
Control Panel .............................................................................................................................................
5
8
9
10
Installing Your Machine
Setting the Dialing Method (Tone or Pulse) ............................................................................................
Adjusting the Volume ................................................................................................................................
■ Setting The Ringer Volume ...........................................................................
■ Setting the Monitor Volume ...........................................................................
User Parameters ........................................................................................................................................
■ Setting the Date and Time ............................................................................
■ Setting Your LOGO .......................................................................................
■ Setting Your Character ID .............................................................................
■ Setting Your ID Number (Fax Telephone Number) .......................................
13
15
15
16
17
17
19
21
23
Programming Your Machine
Phone Book ...............................................................................................................................................
■ Adding Telephone Numbers ..........................................................................
■ Editing the Phone Book .................................................................................
Customizing Your Machine ......................................................................................................................
■ Setting the Fax Parameters ...........................................................................
■ Fax Parameter Table .....................................................................................
25
25
27
31
31
33
Basic Operations
Loading Originals ......................................................................................................................................
■ How To Load Originals ..................................................................................
■ Sending Non-Standard Size Originals ...........................................................
■ Flatbed Scanning ..........................................................................................
Basic Transmission Settings ...................................................................................................................
■ Contrast .........................................................................................................
■ Resolution .....................................................................................................
■ Original (Text/Photo) .....................................................................................
■ Verification Stamp .........................................................................................
■ Communication Journal (Comm. Journal) .....................................................
Sending Documents .................................................................................................................................
■ Memory Transmission ...................................................................................
■ Manual Number Dialing .................................................................................
■ Phone Book Dialing .......................................................................................
■ Direct Transmission .......................................................................................
■ Manual Number Dialing (Direct Transmission) ..............................................
■ Rotated Transmission ...................................................................................
■ Rotation XMT Fax Parameter set to: .............................................................
■ Double-Sided Transmission (Receiving) .......................................................
■ Duplex Scan Select Mode set to: ..................................................................
■ Duplex Print Fax Parameter set to: ...............................................................
■ Setting the Rotation XMT ..............................................................................
■ Duplex Scan ..................................................................................................
■ Sending Document(s) Using Duplex Scan ....................................................
■ Setting Duplex Print ......................................................................................
■ Voice Mode Transmission .............................................................................
■ Off-Hook Dialing ............................................................................................
■ On-Hook Dialing ............................................................................................
37
37
37
37
38
38
38
39
39
40
42
42
44
46
48
48
50
50
50
50
50
51
53
53
55
57
57
59
1
Table of Contents
Basic Operations (Continued)
■ Transmission Reservation .............................................................................
■ Memory Transmission Reservation (Multi-Tasking) ......................................
■ Direct Transmission Reservation (Priority Transmission Reservation) .........
■ Redialing .......................................................................................................
■ Automatic Redialing ......................................................................................
■ Manual Redialing ..........................................................................................
Receiving Documents ..............................................................................................................................
■ Automatic Reception .....................................................................................
■ Manual Reception .........................................................................................
■ Print Reduction ..............................................................................................
■ Selecting the Print Reduction Mode ..............................................................
■ Receiving Oversize Documents ....................................................................
■ Substitute Memory Reception .......................................................................
61
61
63
65
65
65
66
66
66
68
68
69
70
Advanced Features
Batch Transmission ..................................................................................................................................
■ Real-Time Batch Transmission .....................................................................
■ Delayed Batch Transmission ........................................................................
Timer Controlled Communications .........................................................................................................
■ Deferred Transmission ..................................................................................
■ Deferred Polling ............................................................................................
■ Deferred Advanced Communication .............................................................
Polling ........................................................................................................................................................
■ Preparing to be Polled ...................................................................................
■ Polling Documents from Another Station ......................................................
Program Keys ............................................................................................................................................
■ Setting for Group Dialing ...............................................................................
■ Setting for Program Dial ................................................................................
■ Editing for Group Dialing ...............................................................................
■ Erasing the Program Key Settings ................................................................
Edit File Mode ............................................................................................................................................
■ Printing or Viewing a File List ........................................................................
■ Changing the Start Time or the Station of a File ...........................................
■ Deleting a File ...............................................................................................
■ Printing Out a File .........................................................................................
■ Adding Documents Into a File .......................................................................
■ Retry an Incomplete File ...............................................................................
Access Code .............................................................................................................................................
■ Setting the Access Code ...............................................................................
■ Operating Your Machine with the Access Code (Restrict All Operations) ....
■ Operating Your Machine with the Access Code
(Restrict Access of Fax Parameters Only) ....................................................
Receive To Memory ...................................................................................................................................
■ Setting the RCV To Memory Password ........................................................
■ Setting RCV To Memory ...............................................................................
■ Printing Documents .......................................................................................
Distinctive Ring Detector (DRD) ..............................................................................................................
Fax Cover Sheet ........................................................................................................................................
■ General Description ......................................................................................
■ To Use the Fax Cover Sheet .........................................................................
PIN Code Access ......................................................................................................................................
■ Selecting the Access Method (Prefix or Suffix) .............................................
■ Dialing with a PIN Code ................................................................................
2
71
71
71
72
72
74
76
77
77
79
81
81
83
85
87
89
89
91
93
95
96
98
100
100
102
103
104
104
105
107
109
110
110
110
113
113
115
Table of Contents
Advanced Features (Continued)
Department Code ......................................................................................................................................
■ General Description .......................................................................................
■ Setting the Department Code ........................................................................
■ Setting the Department Code Name .............................................................
■ Changing the Department Code ....................................................................
■ Deleting the Department Code ......................................................................
■ Sending a Document with Department Code ................................................
■ Sending a Document with Department Code (Voice Mode Transmission) ...
■ Printing a Department Code List ...................................................................
■ Printing a Department Code Journal .............................................................
117
117
117
119
121
123
125
126
128
130
Network Feature
Selective Reception ..................................................................................................................................
■ Setting the Selective Reception. ...................................................................
Password Communications .....................................................................................................................
■ General Description .......................................................................................
■ Compatibility with Other Machines ................................................................
■ Setting Password Transmission ...................................................................
■ Setting Password Reception .........................................................................
■ Using Password Transmission ......................................................................
■ Using Password Reception ...........................................................................
Confidential Mailbox .................................................................................................................................
■ Confidential Mailbox ......................................................................................
■ Compatibility with Other Machines ................................................................
■ Sending a Confidential Document to a Remote Station's Mailbox ................
■ Polling a Confidential Document from a Remote Station's Mailbox ..............
■ Receiving a Confidential Document into Your Machine's Mailbox ................
■ Storing a Confidential Document in Your Machine's Mailbox ........................
■ Printing a Confidential Document from Your Machine's Mailbox ..................
■ Deleting a Confidential Document Stored in Your Machine's Mailbox ..........
Sub-Addressing ........................................................................................................................................
■ General Description .......................................................................................
■ Setting the Sub-Address into a Phone Book Numbers .................................
■ Sending a Fax with Sub-Address ..................................................................
■ Using Manual Number Dialing .......................................................................
■ Use Sub-Address temporarily ......................................................................
133
133
135
135
135
136
138
140
141
142
142
142
143
145
147
148
150
151
153
153
154
156
157
158
Printout Journals and Lists
Journals and Lists ....................................................................................................................................
■ Transaction Journal .......................................................................................
■ Individual Transmission Journal (Ind. XMT Journal) .....................................
■ Communication Journal (Comm. Journal) .....................................................
■ Phone Book List ............................................................................................
■ Group and Program List ................................................................................
■ FAX Parameter List .......................................................................................
161
161
163
166
168
170
172
3
Table of Contents
Problem Solving
Troubleshooting ........................................................................................................................................
■ If You Have Any of These Problems .............................................................
■ Information Codes .........................................................................................
■ Verification Stamp .......................................................................................
■ Checking the Telephone Line .......................................................................
175
175
177
179
180
Appendix
Specifications ............................................................................................................................................
Options and Supplies ...............................................................................................................................
FCC Notice for User in USA .....................................................................................................................
Notice to User in Canada .........................................................................................................................
Glossary .....................................................................................................................................................
ITU-T Image No. 1 ......................................................................................................................................
Index............................................................................................................................................................
4
181
183
184
186
188
192
193
GETTING TO
KNOW YOUR
MACHINE
Getting to Know Your Machine
Safety Information
!
WARNING
denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J.
CAUTION: USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE PROCEDURES OTHER THAN THOSE
SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT
AND BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS
NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS
RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
DANGER-Invisible and hazardous laser
radiation when open and interlocks defeated.
AVOID DIRECT EXPOSURE TO BEAM.
ATTENTION-Rayonnement laser invisible
dangereux en cas d'ouverture et
lorsque la sécurité est neutralisée.
EXPOSITION DANGEREUSE AU FAISCEAU.
VORSICHT-Unsichtbare Laserstrahlung.
wenn Abdeckung geöffnet und
Sicherheitsverriegelung überbrückt.
NICHT DEM STRAHL AUSSETZEN.
FBE8998A
5
GETTING TO KNOW YOUR MACHINE
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS
INCORRECTLY REPLACED.
REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING
TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
!
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN
SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE OF
BATTERIES IN A FIRE, THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE SPECIAL
DISPOSAL INSTRUCTIONS.
6
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of
space between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
7
GETTING TO
KNOW YOUR
MACHINE
GETTING TO KNOW YOUR MACHINE
GETTING TO KNOW YOUR MACHINE
Function Key
Any function can be started by first pressing FUNCTION and then select the desired function on the display.
SELECT A FUNCTION
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
Deferred Communication
01 = XMT
02 = Polling
03 = Advanced Communication
Advanced Communication
02 = Mailbox
04 = Sub-Address XMT
Edit File Mode
01 = File List (Print/View)
02 = Change Time/Station
03 = Delete File
04 = Print File
05 = Add Document
06 = Retry Incomplete File
Set Mode
01 = User Parameters
• Date & Time
• Logo
• Character ID
• ID Number (Fax Telephone Number)
02 = Phone Book
03 = Program Keys
04 = Fax Parameters
05 = Department Set
8
Polling
01 = Polling
02 = Polled
Select Mode
01 = Stamp
02 = Communication Journal = OFF/ON/INC
03 = Duplex Scan
04 = Cover Sheet = OFF/ON
05 = Password-XMT = OFF/ON
06 = RCV To Memory = OFF/ON/PRINT
Print Out
01 = Journal (Print/View)
02 = Phone Book List
03 = Program List
04 = Fax Parameter List
05 = Individual XMT Journal
Edit Phone Book
01 = Add Telephone
02 = Add EMail Address
03 = Modify Station
04 = Delete Station
External View
Power switch
• After connecting all cables
and Power Cord, turn the
power switch ON.
Handset
• (Available as an option, see
Operating Instructions (For
Copier) page 72)
Telephone Line Jack
• Plug one end of the
telephone line cable into
the "RJ-11C" telephone
jack supplied by the
telephone company and
the other end into the LINE
jack on the back of the
machine.
RJ-11C
Telephone Jack
External Telephone Jack
• You can connect an
additional standard single
line telephone to the
machine. To connect the
telephone, break off the
protective tab on the TEL
jack.
Optional Telephone
Handset Jack
• Connect the telephone line
cable from the Optional
Handset into the
HANDSET jack on the
back of the machine.
9
GETTING TO
KNOW YOUR
MACHINE
GETTING TO KNOW YOUR MACHINE
GETTING TO KNOW YOUR MACHINE
Control Panel
• Used to select the
original size manually.
• Used to select the FAX
mode.
DP-3000
SORT
MULTI-SIZE
FEED
COPY
ADD TONER
FAX
LCD
CONTRAST
ON LINE
INTERNET
PRINTER
ON LINE
DATA
ON LINE Indicator
Blinks : When sending
or receiving faxes.
10
Touch Panel Display
Control Panel
[8]
Power save
• Used to switch the
machine into energy
saving mode.
For more details, see
page 32 of the
Operating Instructions
(For Copier.)
ENERGY SAVER INTERRUPT
ORIGINAL
SIZE
COPY
SIZE
FUNCTION
• Used to start or
select the
function and
sub-functions.
These functions
are explained in
detail on page 8.
• Use this button when
resetting all the
previously set
functions.
• Use this button when
correcting entered
numbers or characters.
RESET
CLEAR
REDIAL /
PAUSE
LEDGER
FLASH/
ABC
DEF
1
2
3
GHI
JKL
MNO
4
5
6
PQRS
TUV
WXYZ
7
8
9
SUB-ADDR
LEGAL
LINE
SELECT
LETTER
MONITOR
LETTER
STOP
START
• Press this button when
you want to stop
telecommunication,
registration operation,
or audible tone.
0
SET
INVOICE
MON. VOL.
TONE
ALARM
ACTIVE
• Press this button to
start transmitting or
receiving fax.
• Used to enter a pause when recording or dialing a telephone
number, or to redial the last dailed number.
• Used to separate the Sub-Address from the telephone
number when dailing, or to access some features of your
PBX.
Keypad
• Used for manual number dialing,
recording phone numbers, and
numerical entries.
Tone key
• Used to temporarily change the
dialing mode to Tone when
Pulse mode is set.
• Used to manually select the communications port for each
transmission. Available when the Optional 2nd G3 Fax
Communication Port Kit has been installed. (See Operating
Instructions (For Copier) page 72.)
• Used to start On-Hook dialing.
• Used to set operations.
• Used for adjusting the monitor volume.
11
GETTING TO
KNOW YOUR
MACHINE
GETTING TO KNOW YOUR MACHINE
GETTING TO KNOW YOUR MACHINE
This page is intentionally left blank.
12
Setting the Dialing Method (Tone or Pulse)
Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone
line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
CANCEL
01/20
3
006 DIALING METHOD
• If your machine does not have the 2nd G3 Fax
Communication Port Kit installed, proceed to Step 5.
OK
006 DIALING METHOD
Line-1
Line-2
If your machine does have the 2nd G3 Fax
Communication Port Kit installed, you can change
the dialing method for each of the telephone lines in
Step 4 below.
CANCEL
OK
Note1
4
Line-1
006 DIALING METHOD
Line-1
or
Line-2
TONE
PULSE
CANCEL
OK
Continued on the next page...
13
INSTALLING
YOUR MACHINE
Installing Your Machine
INSTALLING YOUR MACHINE
Setting the Dialing Method (Tone or Pulse)
5
TONE
or
PULSE
6
OK
(see Note 1)
NOTE
1. This field (Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Option is installed.
14
Adjusting the Volume
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial
tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.
Setting The Ringer Volume
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
CANCEL
OK
086 RINGER VOLUME
086 RINGER VOLUME
OFF
Enter the Fax Parameter number directly from the
4
5
MEDIUM
LOUD
or
keypad and press
SOFT
SET
CANCEL
OK
or START key.
Select the desired setting for the Ringer Volume.
OK
15
INSTALLING
YOUR MACHINE
INSTALLING YOUR MACHINE
INSTALLING YOUR MACHINE
Adjusting the Volume
Setting the Monitor Volume
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
FEB-15-2001 15:00
MONITOR
You will hear the dial tone through the speaker.
>>>>>>>
CANCEL
2
3
16
Press
or
Volume.
OK
repeatedly to raise or lower the
OK
User Parameters
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents
you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID
Number help to identify you when you send or receive documents.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be
updated.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
01 USER PARAMETERS
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
USER PARAMETERS
SELECT A FUNCTION
01
02
03
04
05
DATE & TIME
LOGO
CHARACTOR ID
ID NO.
CANCEL
3
01 DATE & TIME
OK
USER PARAMETERS
DATE & TIME
01-01-2001 00:00
CANCEL
OK
Continued on the next page...
17
INSTALLING
YOUR MACHINE
INSTALLING YOUR MACHINE
INSTALLING YOUR MACHINE
User Parameters
4
Enter the new date and time.
Ex: 0 2
USER PARAMETERS
DATE & TIME
Month
: February
1 5
Date
: 15th
2 0 0 1
Year
: 2001
1 5 0 0
Time
: 3:00 PM
If you make a mistake, use
or
to move the cursor
over the incorrect number, then overwrite it with a
correct one.
5
02-15-2001 15:00
CANCEL
OK
OK
(see Note 1)
NOTE
1. The current Date & Time must be set because it is required by the Telephone Consumer Act of 1991. (For details,
see FCC NOTICE at the end of these Operating Instructions)
18
INSTALLING YOUR MACHINE
INSTALLING
YOUR MACHINE
User Parameters
Setting Your LOGO
When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives your transmission.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
01 USER PARAMETERS
USER PARAMETERS
SELECT A FUNCTION
01
02
03
04
05
DATE & TIME
LOGO
CHARACTOR ID
ID NO.
CANCEL
3
02 LOGO
OK
LOGO
Caps
Back
space
Symbols
Space
CANCEL
OK
Continued on the next page...
19
INSTALLING YOUR MACHINE
User Parameters
4
Enter your LOGO (max. 25 characters and digits)
by using the QWERTY keyboard.
LOGO
PANASONIC
Ex: P A N A S O N I C
Caps
Back
space
Symbols
If you make a mistake, use
or
to move the
cursor one space beyond the incorrect character,
press CLEAR then re-enter the new character.
Space
5
CANCEL
OK
OK
(see Note 1)
NOTE
1. Your Company Name or your name must be set as your LOGO because it is required by the Telephone
Consumer Act of 1991. (For details, see FCC NOTICE at the end of these Operating Instructions)
20
User Parameters
Setting Your Character ID
If the remote machine has Character ID capabilities, when you are sending or receiving, your Character ID will
appear on the remote machine’s display and the remote machine's Character ID will appear on your display.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
01 USER PARAMETERS
USER PARAMETERS
SELECT A FUNCTION
01
02
03
04
05
DATE & TIME
LOGO
CHARACTOR ID
ID NO.
CANCEL
3
03 CHARACTER ID
OK
CHARACTER ID
Caps
Back
space
Symbols
Space
CANCEL
OK
Continued on the next page...
21
INSTALLING
YOUR MACHINE
INSTALLING YOUR MACHINE
INSTALLING YOUR MACHINE
User Parameters
4
Enter your Character ID (max. 16 characters and
digits) by using the QWERTY keyboard.
CHARACTER ID
HEAD OFFICE
Ex: H E A D SPACE O F F I C E
Caps
Back
space
Symbols
If you make a mistake, use
or
to move the
cursor one space beyond the incorrect character,
press CLEAR then re-enter the new character.
Space
5
22
OK
CANCEL
OK
User Parameters
Setting Your ID Number (Fax Telephone Number)
If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your
ID Number will appear on the remote machine's display and their ID Number will appear on your display.
We suggest you use your facsimile telephone number as your ID number. (Max. 20 digits)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
01 USER PARAMETERS
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
USER PARAMETERS
SELECT A FUNCTION
01
02
03
04
05
DATE & TIME
LOGO
CHARACTOR ID
ID NO.
CANCEL
3
ID NO.
OK
USER PARAMETERS
ID NO.
ENTER UPTO 20 DIGITS
-
CANCEL
OK
Continued on the next page...
23
INSTALLING
YOUR MACHINE
INSTALLING YOUR MACHINE
INSTALLING YOUR MACHINE
User Parameters
4
Enter your ID (max. 20 digits) by using the Keypad
and the MONITOR key to enter a space between
numbers.
Ex: 2 0 1 MONITOR 5 5 5
USER PARAMETERS
ID NO.
ENTER UPTO 20 DIGITS
201 555 1212
MONITOR 1 2 1 2
If you make a mistake, use
or
to move the
cursor one space beyond the incorrect number,
press CLEAR then re-enter the new number.
5
CANCEL
OK
OK
(see Note 1)
(see Note 2)
NOTE
1. You may use
to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for
your country code.
Ex :+1 201 555 1212
+1 for U.S.A. country code.
+81 3 111 2345
+81 for Japan country code.
2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer
Act of 1991. (For details, see FCC NOTICE at the end of these Operating Instructions)
24
Programming Your Machine
Phone Book
Adding Telephone Numbers
PROGRAMMING
YOUR MACHINE
The Phone Book contains Speed dialing numbers. To use this dialing method, you must first store the
telephone number(s) using the following procedure.
To add a Telephone Number, follow the steps below
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
Note1
EDIT PHONE BOOK
01 ADD TELEPHONE
PHONE BOOK
ENTER TEL. NO.
AUTO
-
CANCEL
3
Enter the telephone number.
(Up to 36 digits including pauses and spaces)
• If your machine has the 2nd G3 Fax Communication
Port Kit installed, you can pre-select which telephone
line should be used for this station by pressing the
OK
Note1
PHONE BOOK
ENTER TEL. NO.
AUTO
9 555 1234_
LINE SELECT key.
If "AUTO" is selected, the machine will automatically
select the available telephone line.
CANCEL
OK
Ex: 9 MONITOR 5 5 5 MONITOR 1 2
3 4
Continued on the next page...
25
PROGRAMMING YOUR MACHINE
Phone Book
4
OK
PHONE BOOK
ENTER NAME
SALES DEPT
Then enter the station name by using the QWERTY
keyboard.
(Up to 15 characters)
Caps
Back
space
Symbols
Ex: S A L E S SPACE D E P T
Space
5
OK
OK
PHONE BOOK
ENTER KEY NAME
SALES DEPT
Then enter the key name (up to 10 characters) .
(By default, the key name is the first 10 characters
of the station’s name. If you do not want to change
it, press
CANCEL
Caps
Back
space
Symbols
OK .)
Space
CANCEL
OK
Note1
6
OK
PHONE BOOK
ENTER TEL. NO.
AUTO
To record another number, repeat Steps 3 to 6.
To return to standby, press
STOP .
-
CANCEL
OK
(see Note 1)
NOTE
1. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
26
PROGRAMMING YOUR MACHINE
Phone Book
Editing the Phone Book
If you have to change or erase any of the Speed dialing numbers, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
3
PROGRAMMING
YOUR MACHINE
To change the settings of a Speed dialing number
SELECT A FUNCTION
EDIT PHONE BOOK
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
03 MODIFY STATION
Select the station you wish to change.
Ex: SALES DEPT
MODIFY STATION
PROGRAM
DIAL
SALES DEPT
Note3
CANCEL
4
OK
OK
PHONE BOOK
ENTER TEL. NO.
AUTO
Then enter a new telephone number. (See Note 1)
(Up to 36 digits including pauses and spaces)
• If your machine has the 2nd G3 Fax Communication
Port Kit installed, you can pre-select which telephone
line should be used for this station by pressing the
LINE SELECT key.
If "AUTO" is selected, the machine will automatically
select the available telephone line.
9-555 3456_
CANCEL
OK
Ex: 9 PAUSE 5 5 5 MONITOR 3 4 5 6
Continued on the next page...
27
PROGRAMMING YOUR MACHINE
Phone Book
5
PHONE BOOK
ENTER NAME
PANAFAX
OK
Then enter a new station name. (See Note 1)
Caps
Back
space
Symbols
Ex: P A N A F A X
Space
6
CANCEL
OK
PHONE BOOK
ENTER KEY NAME
PANAFAX
OK
Caps
Back
space
Symbols
Then enter a new key name. (See Note 1)
Ex: P A N A F A X
Space
7
CANCEL
OK
OK
To return to standby, press
STOP .
(see Note 1)
(see Note 2)
(see Note 3)
NOTE
1. If you make a mistake, use
or
to move the cursor beyond the incorrect number, press CLEAR then
re-enter the new number.
2. The Phone Book cannot be changed or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode. (See page 93)
3. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
28
PROGRAMMING YOUR MACHINE
Phone Book
To erase an entry from the Phone Book
1
2
to select the "FAX MODE".
SELECT A FUNCTION
EDIT PHONE BOOK
04 DELETE STATION
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DELETE STATION
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
CANCEL
3
PROGRAMMING
YOUR MACHINE
Make sure that the FAX lamp is ON. If not, press
Enter the station you wish to erase.
CHINA
1/1
OK
DELETE STATION
Ex: SALES DEPT
PROGRAM
DIAL
SALES DEPT
CANCEL
4
OK
OK
DELETE STATION
SALES DEPT
9 555 1234
DELETE?
NO
YES
Continued on the next page...
29
PROGRAMMING YOUR MACHINE
Phone Book
5
YES
To return to standby, press
STOP .
(see Note 1)
NOTE
1. If the Phone Book dialing number has been used for a communication reservation, the settings cannot be
changed or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode. (See page 93)
30
PROGRAMMING YOUR MACHINE
Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter
Table, are preset for you and do not need to be changed. If you do want to make a change, read the table
carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be
temporarily changed by simple key operation just before a transmission is made. When the transmission ends,
however, these parameters return to their preset values (Home position). Other parameters can only be changed
by the procedure described below.
Setting the Fax Parameters
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
01/20
3
CANCEL
OK
Press
or
to scroll the display to the desired Fax
Parameter. (See pages 33 to 36)
Ex: 004 STAMP
or
Enter the Fax Parameter number directly from the keypad
and press
SET
or START key.
Continued on the next page...
31
PROGRAMMING
YOUR MACHINE
Customizing Your Machine
PROGRAMMING YOUR MACHINE
Customizing Your Machine
4
Enter the new setting value.
004 STAMP
Ex: ON
OFF
ON
CANCEL
5
OK
To set another parameter, Press
return to Step 3 or press
standby.
CANCEL to
STOP to return to
(see Note 1) (see Note 2)
NOTE
1. To scroll the display to the desired Fax Parameters in Step 3, press
2. To print out a Fax Parameter List, see page 172.
32
or
.
OK
PROGRAMMING YOUR MACHINE
Customizing Your Machine
Fax Parameter Table
No.
Parameter
Setting
Number
Setting
001
CONTRAST
1
Lighter
*4
Normal
7
Darker
*1
Standard
2
Fine
3
S-Fine
*1
Text
2
Text/Photo
3
Photo
*1
Off
2
On
Setting the home position of the STAMP.
To select the stamp function when the document is stored in
memory, see Fax Parameter No. 28.
1
Off
Setting the home position for the MEMORY.
*2
On
1
Pulse
*2
Tone
Selecting the dialing method.
(Select Line-1 or Line-2 first, if you have the 2nd G3 Fax
Communication Port Kit installed)
*1
Inside
Selecting the printing position of the header.
2
Outside
3
No print
*1
Logo, ID No.
2
From To
*1
Invalid
2
Valid
1
Off
*2
Soft
3
Medium
4
Loud
1
Off
2
Always
*3
Inc. Only
003
004
005
006
007
008
009
010
012
RESOLUTION
ORIGINAL
STAMP
MEMORY
DIALING METHOD
HEADER PRINT
HEADER FORMAT
RCV'D TIME PRINT
KEY/BUZZER VOLUME
COMM. JOURNAL
Setting the home position for the CONTRAST.
PROGRAMMING
YOUR MACHINE
002
Comments
Setting the home position for the RESOLUTION.
Setting the home position for the ORIGINAL.
Inside : Inside TX copy area.
Outside : Outside TX copy area.
No print: Header is not printed.
Selecting the header format.
Selecting whether the machine prints the received date & time,
remote ID, percentage of reduction and page number on the
bottom of each received document.
Selecting the volume of the Key/Buzzer tone.
Selecting the home position for the printing mode of the COMM.
Journal Off/Always/INC.
Off
: Does not print
Always : Always prints
Inc. Only : Prints only when communication has failed.
Continued on the next page...
33
PROGRAMMING YOUR MACHINE
Customizing Your Machine
No.
Parameter
Setting
Number
Setting
Comments
013
AUTO JOURNAL PRINT
1
Invalid
Selecting whether the machine prints the journal automatically
after every 100 transactions.
*2
Valid
*1
Invalid
2
Valid
1
Manual
*2
Auto
1
Invalid
*2
Valid
Selecting whether the machine receives to memory when the
recording paper runs out, toner runs out or the recording paper is
jammed.
1
Fixed
Selecting the print reduction mode.
*2
Auto
Fixed :Reduce received document according to setting of
Parameter No. 25.
Auto : Reduce received document according to the length of
received originals.
70
70%
----
----
100
100%
014
017
022
024
025
FILE ACCEPTANCE
REPORT
RECEIVE MODE
SUBSTITUTE RCV
PRINT REDUCTION
REDUCTION RATIO
026
POLLING PASSWORD
027
POLLED FILE SAVE
028
031
033
036
STAMP AT MEM. XMT
INCOMPLETE FILE
SAVE
XMT REDUCTION
RING PATTERN
DETECT (DRD)
(See Note 2)
(----)
*1
Invalid
2
Valid
1
Invalid
*2
Valid
*1
Invalid
2
Valid
1
Invalid
*2
Valid
*1
Invalid
2
Valid
Selecting whether the machine prints the file acceptance journal.
If you set this parameter to valid, a report will print after the
document is stored into memory.
Setting the reception mode to automatic or manual.
Selecting the fixed print reduction ratio from 70% to 100%. This
parameter functions only when the fixed print reduction is selected
on Fax Parameter No. 24.
Setting a 4-digit password for secured polling. (See page 77)
Selecting whether the machine retains the polled document(s) in
memory even after the document(s) is polled once.
Selecting whether the machine stamps the originals when storing
into memory.
(depending on the Stamp setting on the Control Panel)
Selecting whether the machine retains the document in memory if
it is not successfully transmitted.
Selecting whether the machine performs reduction when the
transmitting original is wider than the recording paper used at the
receiving machine.
All ring patterns.
Select a ring pattern for automatic answering.
(Select Line-1 or Line-2 first, if you have the 2nd G3 Fax
Communication Port Kit installed)
1: A
2: B
3: C
4: D
037
RCV TO MEMORY
Standard ring pattern.
Double ring pattern.
Triple ring pattern (Short-Short-Long).
All other triple ring patterns, except the type C
described above.
Enter a 4-digit password for printing the received document(s) in
memory by using
(----)
FUNCTION
06 RCV TO MEMORY .
When 06 RCV TO MEMORY
SELECT MODE
is set to ON, this parameter
is not selectable on the LCD display. (See page 107)
34
PROGRAMMING YOUR MACHINE
No.
Parameter
038
ACCESS CODE
039
PIN CODE ACCESS
042
043
044
046
CONF. POLLED FILE
SAVE
PASSWORD-XMT
PASSWORD-RCV
SELECT RCV
Setting
Number
Setting
Comments
(----)
Enter a 4-digit Access Code to secure the machine from
unauthorized use. (See page 100)
*1
None
Selecting the access method (Prefix or Suffix) to dial a number
with PIN Code. (See page 113)
2
Suffix
3
Prefix
*1
Invalid
2
Valid
*1
Off
2
On
*1
Off
2
On
*1
Invalid
2
Valid
Selecting whether the machine saves the confidential polled file
even after the file is polled once.
Setting a 4-digit XMT-Password and selecting whether the
machine performs and checks the XMT-Password of the receiving
station when transmitting. (See page 136)
Setting a 4-digit RCV-Password and selecting whether the
machine performs and checks the RCV-Password of the
transmitting station when receiving. (See page 138)
Selecting whether the machine performs selective reception. (See
page 133)
052
DIAGNOSTIC
PASSWORD
(----)
Setting the password for Remote Diagnostic Mode. Please ask
your Panasonic Authorized Dealer for details.
053
SUB-ADDRESS
PASSWORD
(----)
Setting a 20-digit password for secured sub-address
communication.
056
COVER SHEET
063
077
078
082
085
PC-FAX RCV MODE
[See Note 3]
DEPARTMENT CODE
ROTATION XMT
QUICK MEMORY XMT
FAX OUTPUT TRAY
*1
Off
Setting the home position for the Cover Sheet parameter in the
Select Mode. (See page 110)
2
On
*1
Print
2
Upload & Print
3
Upload
*1
Invalid
2
Valid
1
Invalid
*2
Valid
1
Invalid
*2
Valid
*1
Inner 1
Selecting the Output Tray home position for received document(s).
2
Inner 2
3
Outer
Inner 1 : Received document(s) exit to the Bottom Output Tray.
Inner 2 : Received document(s) exit to the Upper Output Tray
(Blue).
Selecting how the machine will execute the receiving Fax
document(s).
Print
: Print the received document(s).
Upload & Print : Print the received document(s) and upload it’s
file.
Upload
:Upload the received document file.
Selecting whether the machine performs the Department Code
operation. (See page 117)
Selecting whether the machine performs rotation transmission.
Selecting whether the machine
Transmission. (See pages 44 to 47)
performs
Quick
Memory
Invalid :Stores all documents into memory first before dialing the
telephone number.
Valid :Starts dialing the telephone number immediately after
storing the first page.
Continued on the next page...
35
PROGRAMMING
YOUR MACHINE
Customizing Your Machine
PROGRAMMING YOUR MACHINE
Customizing Your Machine
No.
Parameter
Setting
Number
Setting
Comments
086
RINGER VOLUME
1
Off
Setting the home position of the ringer volume when your machine
receives a call.
*2
Soft
3
Medium
4
Loud
*1
Auto
2
Line 1
3
Line 2
*1
Inner 1
Selecting the Output Tray home position for List printout.
2
Inner 2
3
Outer
Inner 1 : The List printout exits to the Bottom Output Tray.
Inner 2 : The List printout exits to the Upper Output Tray (Blue).
*1
Invalid
2
Valid
*1
None
2
Tray 1
3
Tray 2
4
Tray 3
5
Tray 4
-
-
088
LINE SELECTION
[See Note 4]
089
LIST OUTPUT TRAY
095
DUPLEX PRINT
097
SPECIAL TRAY
No. 1 - 3
099
MEMORY SIZE
(Flash Memory)
Setting the home position for the Telephone Line selection.
Auto : Selects the available telephone line for transmission
automatically.
Line 1 : Selects this as the default telephone line, unless manually
selecting an alternate phone line.
Line 2 : Selects this as the default telephone line, unless manually
selecting an alternate phone line.
Selecting whether the machine performs duplex print.
Select up to 3 Special Trays that will not be used for printing
received faxes.
(You can specify one Tray (1 ~ 4) for each selection No. 1, No. 2
and/or No. 3)
Displays the amount of base and optional memory installed.
(Base Memory + Optional Memory)
(see Note 1)
(see Note 2)
(see Note 3) (see Note 4)
NOTE
1. Setting number marked with an asterisk (*) indicates the factory standard setting.
2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local
telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with
a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the
telephone number assigned for your fax machine. It can differentiate and answer the incoming call on the fax
number. All other calls on the other telephone numbers will not be answered. This optional service from your
local phone company is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized
Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check with your local
telephone company on the availability of this service in your area.
3. This parameter is available only when the Parallel Port Interface Option is installed.
4. This parameter is available only when the 2nd G3 Fax Communication Port Option is installed.
36
Basic Operations
Loading Originals
How To Load Originals
1. On the ADF / Inverting ADF
2. On the Platen Glass
Face Up
Face Down
Original Size
Guide
• Place the original(s) Face Up on the ADF until the
leading edge placed into the machine stops.
• Place a book or an original Face Down on the
Platen Glass, aligning it with the arrow mark on
the original size guides.
Sending Non-Standard Size Originals
Rotation XMT
When transmitting non-standard size
document(s), the machine may perform
Rotate Transmission automatically and not
transmit the portion of the document that
exceeds the standard size ("P" portion).
P
Direction
The part which
protrudes from the
Fixed size is not sent.
Flatbed Scanning
When a book or an original is placed on the Platen Glass, the message “ANOTHER ORIGINAL?” is shown
on the LCD display when START is pressed and the scanning is completed.
• If you wish to store another page, press
YES and place another original, then press START .
• If NO is pressed, the machine starts to dial the telephone number.
(see Note 1)
NOTE
1. When an oversized original is sent to another machine, sometimes, it is reduced in accordance with the other
party’s recording paper size.
EX:
Ledger size
Letter size
37
BASIC
OPERATIONS
Original Size
Guide
BASIC OPERATIONS
Basic Transmission Settings
You can temporarily change the transmission settings either before or after you place the original on the ADF.
These settings are as follows:
•
•
•
•
Contrast
Resolution
Original (Text/Photo)
Stamp
•
•
•
•
Communication Journal
Duplex Scan
Cover Sheet
Password-XMT
After the document(s) have been sent, your machine will automatically return to the preset settings.
Contrast (see Note 1)
Your machine is preset to Normal contrast. If you wish to send an original with lighter contrast, change the
setting to Lighter. If you wish to send a original with darker contrast, change the setting to Darker.
Lighter
Normal
LIGHTER
Darker
DARKER
Resolution (see Note 2)
Your machine is preset to Standard resolution, which is suitable for most originals. If you want to send it with
more detail, change the setting to Fine or Super-Fine.
for standard originals
STD
for detailed originals
FINE
for finer detailed originals
S-FINE
(see Note 3)
NOTE
1. To change the preset Contrast position, change the setting of Fax Parameter No. 001. (See page 33)
2. To change the preset Resolution position, change the setting of Fax Parameter No. 002. (See page 33)
3. If you send a photographic original with gray tones, set the Resolution to Fine or S-Fine (406 x 391 dpi) and the
Original setting to Text/Photo or Photo. The reproduction of the received document will be determined by the
capability of the remote station.
38
BASIC OPERATIONS
Basic Transmission Settings
Original (Text/Photo)
The Original setting is useful when sending photographs or illustrations with gray tones. Your machine is
preset to "TEXT". You can select either "TEXT/PHOTO" or "PHOTO" mode.
for text only originals
TEXT
BASIC
OPERATIONS
for text and photo originals
TEXT/PHOTO
for photo or illustration originals
PHOTO
Verification Stamp (see Note 1) (see Note 2)
The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each
successfully transmitted page with a small
mark.
You can temporarily change the stamp setting to either "Off" or "On" by using the Select Mode ( FUNCTION
SELECT MODE 01 STAMP ).
NOTE
1. When you store document(s) into memory, the Verification Stamp will stamp on the original if it is successfully
stored into memory. In this case the Verification Stamp is not a confirmation that the document was successfully
transmitted. If you wish to disable the use of the Verification Stamp when storing document(s) into memory,
change the setting of Fax Parameter No. 028. (See page 34)
2. To change the preset Verification Stamp setting, change the Fax Parameter No. 004. (See page 33)
39
BASIC OPERATIONS
Basic Transmission Settings
Communication Journal (Comm. Journal)
A Communication Journal lets you verify if the transmission was successful. You can select the condition to
print the Communication Journal as follows.
When COMM. JOURNAL = OFF
:
a Communication Journal will not print.
When COMM. JOURNAL = ON
:
a Communication Journal will print automatically after
every communication.
When COMM. JOURNAL = INC.
:
a Communication Journal will print only if the
communication has failed.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
01/20
40
CANCEL
OK
BASIC OPERATIONS
Basic Transmission Settings
3
Press
or
to scroll the display to the desired
Fax Parameter.
012 COMM. JOURNAL
012 COMM. JOURNAL
OFF
ALWAYS
INC.ONLY
or
Enter the Fax Parameter number directly from the
4
5
SET
or START key.
CANCEL
OK
BASIC
OPERATIONS
keypad and press
Select the desired setting.
OK
41
BASIC OPERATIONS
Sending Documents
You can choose either Memory or Direct Transmission.
Use Memory Transmission if:
• You want to send the document(s) to multiple stations.
• You have to retrieve the original immediately.
• You want to take advantage of Multi-Tasking function.
• You want to take advantage of Batch Transmission.
Use Direct Transmission if:
• The memory is full.
• You want to send the document(s) immediately.
Use Voice Mode Transmission if:
• You want to send the document(s) after talking with the other party first.
• You want to send the document(s) after listening to a voice prompting.
Memory Transmission
Your machine quickly stores the document(s) into the machine's memory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.
2
1
Store document(s)
in memory
Transmit
3
Destination A
Receive
A
A
Destination B
A
42
BASIC OPERATIONS
Sending Documents
(see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5)
NOTE
1. While storing the File Number of the document(s) being stored is shown at the upper right corner of the display.
It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The
percentage of memory used is shown on the lower right corner of the display after each page is stored.
NO.026
00%
2. If memory overflow occurs while storing the document(s), the page will be ejected. The machine will show
"MEMORY FULL" on the display. You will need to reload the last page that was ejected back on the ADF and
send the remaining document(s) again when the memory becomes available.
MEMORY XMT
MEMORY FULL
If Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid", the machine stores all the document(s) into
memory first before transmitting.
After storing each document, the machine checks the available memory to prevent memory overflow and stops
storing additional documents if the stored data approaches a certain percentage* (around 80%).
Then the machine dials and sends the memory stored document(s) first and continues the transmission of the
remaining document(s) from the ADF during the same phone call.
If transmitting to multiple stations or if memory overflows while storing a document, the machine prompts you
whether to transmit the successfully stored documents or to cancel the transmission. Press CANCEL to
cancel or press OK to transmit.
For image memory capacity, see the Specifications page. (See page 182)
If no action is taken within 10 seconds, the machine will start transmitting the stored documents.
* The percentage varies and is dependent on the type of documents you are storing, machine settings or whether
an optional memory card is installed.
3. An Information Code will be displayed if the transmission has failed or no answer at the receiving side after the
last automatic redial.
The document(s) stored for this transmission will be erased from the memory automatically and an information
code is printed for the transmission on the Communication Journal (COMM. JOURNAL).
If you need to retain the incomplete document(s) even after the last redial, change Fax Parameter No. 031 (INC.
FILE SAVE) to "Valid" in advance. (See page 34) To retry the incomplete document(s), refer to page 98.
4. To stop the transmission, press
The display shows:
STOP .
MEMORY XMT
NO.020
COMMUNICATION STOP ?
1:YES 2:NO
Press 1 to stop the transmission. The document(s) you stored will be erased automatically.
If you do not want to erase the document(s), change the setting of Fax Parameter No. 031 (INC. FILE SAVE) to
"Valid" in advance. (See page 34)
Then the following display will appear and you can select whether to save the file as an incomplete file for editing
and/or retry later,, or delete the file manually.
MEMORY XMT
NO.020
SAVE AS INCOMP. FILE?
1:YES 2:NO
5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press 1
when the display shows:
MEMORY XMT
NO.020
PRINT COMM. JOURNAL?
1:YES 2:NO
43
BASIC
OPERATIONS
MEMORY XMT
PAGE
01
5551234
BASIC OPERATIONS
Sending Documents
Manual Number Dialing
To dial the telephone number manually, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
Place original(s) face up on the ADF.
or
1b
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
CHINA
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
LIGHTER DARKER
Place a book or an original face down on the Platen
Glass.
2
Enter a telephone number from the keypad.
(Up to 36 digits)
You can also designate more than one destination.
Ex: 5 5
5 1 2 3 4
• If your machine does have the 2nd G3 Fax
Communication Port Kit installed, the machine will
automatically select the available telephone line for
transmission (indicated by "AUTO" on the LCD display).
If you wish, you can change which telephone line the
machine should use by selecting Line-1 or Line-2 with
the LINE SELECT key on the Control Panel.
3
STN(S):0000
5551234_
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
AUTO
CHINA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
1/1
LIGHTER DARKER
MEMORY XMT
PAGE
01
5551234
The document(s) begin to store into memory with a file
number.
Then starts dialing the telephone number immediately
after storing the first page. (See Note 3)
The remaining page(s) continue to store into
memory.
44
Note 5
MEMORY XMT
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
NO.026
00%
CHINA
1/1
LIGHTER DARKER
BASIC OPERATIONS
Sending Documents
(see Note 1)
(see Note 2)
(see Note 3)
(see Note 4)
BASIC
OPERATIONS
(see Note 5)
NOTE
1. If you want to specify two or more destinations, press
SET after completing the full telephone number so
you can select another destination.
2. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause
(represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE (represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
4. This feature is called “Quick Memory Transmission”. If you wish to store All the original(s) into memory first
before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “ Invalid”. (See page 35)
5. This field (AUTO, Line-1 or Line-2) appears only when the 2nd G3 Fax Communication Port Kit is installed.
45
BASIC OPERATIONS
Sending Documents
Phone Book Dialing
Phone Book dialing allows you to dial a full telephone number by pressing a key name that was preprogrammed in the Phone Book. If you want to send the same document(s) to multiple stations, you can save
time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into
memory and then send it to the desired station(s) automatically.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
Place original(s) face up on the ADF.
or
1b
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
Place a book or an original face down on the Platen
Glass.
2
MEMORY XMT
Make sure that "MEMORY XMT" is displayed, if
"DIRECT XMT" appears, press XMT MODE to
change to Memory Transmission.
3
Press the appropriate Index key.
Ex:
PQRS
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
00%
PANASONIC
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
4
Press the key name for the desired station.
Ex: PANASONIC
LIGHTER DARKER
MEMORY XMT
PANASONIC
5551234
PANASONIC
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
46
LIGHTER DARKER
BASIC OPERATIONS
Sending Documents
5
If the key name for the station that you want to send to
is not displayed on the LCD, press
or
to scroll
to the desired display page.
You can select multiple destinations (up to 270).
(Manual Number Dialing: 70 stations, Phone Book
Dialing: 200 stations)
BASIC
OPERATIONS
6
The original(s) begin to store into memory with a file
number.
The machine starts dialing the telephone number
immediately after storing the first page. (See Note 1)
The remaining page(s) continue to store into
memory.
(see Note 1)
NOTE
1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first
before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY XMT) to “ Invalid”. (See page 35)
47
BASIC OPERATIONS
Sending Documents
Direct Transmission
If your machine's memory is full or you wish to send the document(s) immediately, use Direct Transmission.
Manual Number Dialing (Direct Transmission)
To dial the telephone number manually, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
Place original(s) face up on the ADF.
or
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
1b
Place a book or an original face down on the Platen
Glass.
2
DIRECT XMT
Make sure that "DIRECT XMT" is displayed, if
"MEMORY XMT" appears, press XMT MODE to
change to Direct Transmission.
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
DIRECT XMT
JOB
STATUS XMT MODE ORIGINAL
3
Enter a telephone number from the keypad or
select a station from the Phone Book.
Ex: 5 5 5 1 2 3 4
48
00%
CHINA
1/1
LIGHTER DARKER
BASIC OPERATIONS
Sending Documents
4
DIRECT COMM.
DIALING
5551234
Your machine starts to dial the telephone number.
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
DIRECT XMT
JOB
STATUS XMT MODE ORIGINAL
NO.027
CHINA
1/1
LIGHTER DARKER
BASIC
OPERATIONS
(see Note 1) (see Note 2) (see Note 3)
NOTE
1. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause
(represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE (represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3. To stop the transmission, press STOP .
DIRECT COMM.
NO.027
The display shows:
COMMUNICATION STOP?
1:YES 2:NO
Press 1 to stop the transmission. The Communication Journal will not print regardless of the printout mode
setting of the Communication Journal.
49
BASIC OPERATIONS
Sending Documents
Rotated Transmission
→
transmitted in a Landscape (
→
Letter or A4 Original(s) are placed in a Portrait(
) direction, the document(s) will be rotated by 90° and then
) direction. The document(s) will be printed the same size as the
transmitted originals at the Receiving Station.
Rotation XMT Fax Parameter set to:
• Invalid
Letter or A4 Original
Receiving Station:
Letter or A4 Paper
Sends with
70% reduction
• Valid
Letter or A4 Original
Receiving Station:
Letter or A4 Paper
Sends with Rotated
Transmission
Double-Sided Transmission (Receiving)
This machine has duplex SCAN & PRINT capabilities. (see Note 1) (see Note 2)
Duplex Scan Select Mode set to:
• Duplex Scan = ON
Duplex Scan
DP-2500/3000
Receiving Station
Duplex Print Fax Parameter set to:
• Duplex Print = Valid
Sending Station
NOTE
1. Rotation XMT requires the use of Memory Transmission.
2. Verification Stamp is disabled during Duplex Scan.
50
Duplex Print
DP-2500/3000
BASIC OPERATIONS
Sending Documents
Setting the Rotation XMT
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
BASIC
OPERATIONS
SELECT A FUNCTION
CANCEL
OK
078 ROTATION XMT
078 ROTATION XMT
INVALID
VALID
or
Enter the Fax Parameter number directly from the
keypad and press
SET
or START key.
CANCEL
OK
Continued on the next page...
51
BASIC OPERATIONS
Sending Documents
4
VALID
078 ROTATION XMT
INVALID
5
VALID
OK
CANCEL
52
OK
BASIC OPERATIONS
Sending Documents
Duplex Scan
Sending Document(s) Using Duplex Scan
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
3
BASIC
OPERATIONS
Place original(s) on the ADF.
SELECT A FUNCTION
SELECT MODE
03 DUPLEX SCAN
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DUPLEX SCAN
SELECT A FUNCTION
OFF
ON
CANCEL
OK
Continued on the next page...
53
BASIC OPERATIONS
Sending Documents
4
ON
OK
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
DIRECT XMT
JOB
STATUS XMT MODE ORIGINAL
5
Dial by any combination of the following methods:
• Manual Number Dialling, press SET after
each station is entered.
(Up to 70 stations)
• Phone Book Dialing. (Up to 200 stations)
6
(see Note 1)
(see Note 2)
NOTE
1. The Duplex Scan function will reset back to OFF after the communication is completed.
2. Duplex Scan is only available with the inverting ADF option.
54
00%
CHINA
1/1
LIGHTER DARKER
BASIC OPERATIONS
Sending Documents
Setting Duplex Print
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
BASIC
OPERATIONS
SELECT A FUNCTION
CANCEL
OK
095 DUPLEX PRINT
095 DUPLEX PRINT
INVALID
VALID
or
Enter the Fax Parameter number directly from the
keypad and press
SET
or START key.
CANCEL
OK
Continued on the next page...
55
BASIC OPERATIONS
Sending Documents
4
VALID
095 DUPLEX PRINT
INVALID
VALID
CANCEL
5
56
OK
OK
BASIC OPERATIONS
Sending Documents
Voice Mode Transmission
If you wish to send the document(s) after talking with other party first, use Voice Mode Transmission. Your
machine requires an optional fax handset or an external telephone.
Off-Hook Dialing
For Off-Hook Dialing, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
BASIC
OPERATIONS
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Lift the fax handset or the external telephone and
dial the telephone number from the keypad or use
Phone Book Dialing.
Ex: 5 5 5 1 2 3 4
FEB-15-2001 15:00
READY TO FAX
PHONE OFF HOOK
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
FEB-15-2001 15:00
DIALING
5551234
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
00%
CHINA
1/1
LIGHTER DARKER
00%
CHINA
1/1
LIGHTER DARKER
Continued on the next page...
57
BASIC OPERATIONS
Sending Documents
3
When you hear the voice of the other party, tell the
other party to prepare to receive a document(s).
XMT
ON LINE
Then, when you hear a beep,
AMERICA
AFRICA
ANTARCTICA
APOLLO
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
and hang up the handset.
(see Note 1)
ASIA
BERLIN
BRAZIL
CANADA
CHINA
1/1
LIGHTER DARKER
(see Note 2)
NOTE
1. To stop the transmission, press
The display shows:
STOP .
MEMORY XMT
NO.020
COMMUNICATION STOP ?
1:YES 2:NO
Press 1 to stop the transmission. The Communication Journal will not print regardless of the printout mode
setting of the Communication Journal.
2. The Second Telephone Line (Line-2) is not available for Off-Hook Dialing.
58
BASIC OPERATIONS
Sending Documents
On-Hook Dialing
For On-Hook Dialing, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
BASIC
OPERATIONS
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
FEB-15-2001 15:00
MONITOR
00%
You will hear dial tone through the monitor speaker.
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
3
CHINA
1/1
LIGHTER DARKER
Dial the telephone number from the keypad.
Ex: 5 5 5 1 2
3 4
Continued on the next page...
59
BASIC OPERATIONS
Sending Documents
4
When you hear a beep,
XMT
ON LINE
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
(see Note 1) (see Note 2)
CHINA
1/1
LIGHTER DARKER
(see Note 3)
NOTE
1. If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause
(represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press TONE
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3. The Second Telephone Line (Line-2) is not available for On-Hook Dialing.
60
BASIC OPERATIONS
Sending Documents
Transmission Reservation
You can do the following while sending document(s) from memory or receiving document(s).
• Reserve the next transmission into memory. (Up to 50 different files)
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-Tasking)
If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can
reserve a transmission by the following procedure.
2a
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
Place original(s) face up on the ADF.
or
2b
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
DIRECT XMT
JOB
STATUS XMT MODE ORIGINAL
BASIC
OPERATIONS
1
Your machine is on-line, the ON LINE lamp is
blinking or printing received documents.
00%
CHINA
1/1
LIGHTER DARKER
Place a book or an original face down on the Platen
Glass.
3
MEMORY XMT
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
00%
Make sure that "MEMORY XMT" is displayed, if
"DIRECT XMT" appears, press XMT MODE to
change to Memory Transmission.
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
4
CHINA
1/1
LIGHTER DARKER
Dial by any combination of the following methods:
• Manual Number Dialing, press SET after
each station is entered.
(Up to 70 stations)
• Phone Book Dialing. (Up to 200 stations)
Continued on the next page...
61
BASIC OPERATIONS
Sending Documents
5
Your machine will store the document(s) into
memory.
(see Note 1)
(see Note 2)
NOTE
1. To cancel the memory transmission reservation, see page 93.
2. If the same station has been reserved with different files, the files will be combined and executed in a single
transmission (Batch Transmission). (See page 71)
62
BASIC OPERATIONS
Sending Documents
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately after
the current communication is finished.
Note that you cannot send document(s) to multiple stations.
To reserve your machine for sending the urgent documents
Your machine is on-line, the ON LINE lamp is
blinking or printing received documents.
2a
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
Place original(s) face up on the ADF.
or
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
2b
BASIC
OPERATIONS
1
00%
CHINA
1/1
LIGHTER DARKER
Place a book or an original face down on the Platen
Glass.
3
MEMORY XMT
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
00%
Make sure that "DIRECT XMT" is displayed, if
"MEMORY XMT" appears, press XMT MODE to
change to Direct Transmission.
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
DIRECT XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
Continued on the next page...
63
BASIC OPERATIONS
Sending Documents
4
Dial by using any one of the following methods:
• Manual Number Dialing and press START .
• Phone Book Dialing.
(For details, see pages 44 to 47.)
Ex: 555 1234
You can make reservation to send an urgent
document to a single station only.
A message “DIRECT XMT RESERVED” will be
shown on the display.
To cancel the direct transmission reservation
1
Make sure that the document is on the ADF.
DIRECT COMM.
WAIT TO DIAL
SALES DEPT
NO.013
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
2
LIGHTER DARKER
DIRECT COMM.
NO.013
COMMUNICATION STOP ?
1:YES 2:NO
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
3
Then remove the original from ADF.
64
LIGHTER DARKER
BASIC OPERATIONS
Sending Documents
Redialing
Automatic Redialing
If a busy line is detected, the machine will redial the number up to 5
times at 3 minute interval. However, if a busy line is not detected, the
machine will redial only one time. During that time, a message will
appear as shown to the right.
A file number is shown in the upper right hand corner of the display if it
is a memory transmission file.
MEMORY XMT
WAIT TO DIAL
SALES DEPT
AMERICA
AFRICA
ANTARCTICA
APOLLO
NO.014
ASIA
BERLIN
BRAZIL
CANADA
CHINA
1/1
LIGHTER DARKER
BASIC
OPERATIONS
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
Manual Redialing (see Note 1)
You can also redial the last dialed number manually by pressing REDIAL key.
1
Set original(s) face down..
2
MEMORY XMT
Make sure that "MEMORY XMT" is displayed, if
"DIRECT XMT" appears, press XMT MODE to
change to Memory Transmission.
3
MEMORY XMT
STN(S):0000
9 555 1234_
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
4
The document(s) are stored into memory with a file
number. Then the machine dials the last dialed
number.
NOTE
1. While the unit is displaying "WAIT TO DIAL", you can press REDIAL to start redialing immediately.
65
BASIC OPERATIONS
Receiving Documents
Your machine is provided with both automatic and manual reception modes. The selection of either reception
mode is made with Fax Parameter No. 017 (RECEIVE MODE).
Automatic Reception
Your machine will receive documets automatically if the Fax Parameter No. 017 (RECEIVE MODE) is set to
“Auto”. (See page 34)
Manual Reception
You may wish to receive documents manually if you use the telephone line in your office primarily as a
personal telephone and occasionally for your facsimile machine.
To receive documents manually, change the Fax Parameter No. 017 (RECEIVE MODE) to “Manual” (see page
34) and the following message will be shown on the display.
FEB-15-2001 15:00
READY TO FAX
MANUAL RCV
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
66
00%
CHINA
1/1
LIGHTER DARKER
BASIC OPERATIONS
Receiving Documents
To receive documents manually
1
When the telephone rings, lift the handset. (See
Note 1)
If you hear a beep, the sound tells you that
someone wants to send a document.
FEB-15-2001 17:49
READY TO FAX
PHONE OFF HOOK
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
2
CHINA
1/1
LIGHTER DARKER
BASIC
OPERATIONS
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
00%
Remove any documents from the ADF.
3
RCV
ON LINE
Your machine starts receiving the document(s).
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
4
CHINA
1/1
LIGHTER DARKER
Hang up the telephone.
(see Note 1) (see Note 2)
R
NOTE
1. Your machine requires an optional fax handset or an external telephone connected to the TEL jack on the rear
of the machine.
2. If you receive a document in Super Fine resolution (406 x 391 dpi), it might be divided into multiple pages with
no reduction.
67
BASIC OPERATIONS
Receiving Documents
Print Reduction
This machine can use Letter, Legal, Ledger, A3 or A4 size plain paper for recording. Sometimes, oversized
documents sent to you by the other parties cannot be printed within a single page. When this occurs, the
document will be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the most
appropriate setting from the selections described below.
1.Automatic Reduction
Each received document is first stored in memory. Based on the document length, your machine will
automatically calculate a suitable reduction ratio (Letter & A4: 70% to 100%, Ledger & A3: 80% to 100%) to
print the entire document on a single page. If the received document is extremely long (over 39% longer than
the recording paper), the original will be divided into separate pages and will print without reduction.
2. Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The received document(s) will be
reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Set the Fax Parameters as shown below. (See page 34)
1. To set the Automatic Reduction mode.
(1) No. 024 Print Reduction set to “Auto”.
2. To set the Fixed Reduction mode.
(1) No. 024 Print Reduction set to “Fixed”.
(2) No. 025 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
EX: A4 to A4 - 96%
A4 to Letter - 90%
Letter to Letter - 96%
Legal to Letter - 75%
(see Note 1)
NOTE
1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.
68
BASIC OPERATIONS
Receiving Documents
Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be
divided into separate pages. When printing on separate pages, the bottom 0.5 in (13 mm) of first page will be
overlapped on top of the next page.
(see Note 1)
Received Document
BASIC
OPERATIONS
Transmitted Document
Overlap print
0.5 in (13 mm)
The received document is divided
into two sheets with overlap printing.
NOTE
1. If the reduction method is set to Automatic Reduction mode, the document prints with no reduction when printing
separate pages. If the reduction method is set to Fixed Reduction mode, the printed document is reduced by the
ratio set in Fax Parameter No. 025.
69
BASIC OPERATIONS
Receiving Documents
Substitute Memory Reception (see Note 1) (see Note 2)
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically
starts receiving documents into its image data memory. Stored documents are printed automatically after
replacing the recording paper or the toner cartridge. (See Notes 1 and 2)
1
When the machine finishes the memory reception
and there is no recording paper or toner, add Paper
or Out of Toner Indicator appears on the display.
FEB-15-2001 15:00
READY TO FAX
MESSAGE IN MEMORY
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
2
Install the recording paper or replace the toner
cartridge.
The machine will automatically start printing the
document(s) stored in the memory.
01%
CHINA
1/1
LIGHTER DARKER
MEMORY RCV`D DOC
PRINTING
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
NOTE
1. If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed.
2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 022 to "Invalid".
(See page 34)
70
Advanced Features
Batch Transmission
To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the
same destination(s) to be transmitted in a single phone call.
Real-Time Batch Transmission
ADVANCED
FEATURES
During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit to
the same destination, automatically batching and transmitting them in a single phone call.
The following is an example of Real-time Batch Transmission. (See Note 1)
Delayed Batch Transmission
Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program Key
are batched and transmitted at the reserved time.
The following is an example of Delayed Batch Transmission.
(see Note 1)
NOTE
1. The machine can not Batch to a file(s) that is/are Waiting to Redial or is currently being sent, but it will Batch to
files that are pending to dial.
71
ADVANCED FEATURES
Timer Controlled Communications
You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50* builtin timers can be set for deferred transmission, deferred polling and deferred Advanced Communications.
Deferred Transmission (see Note 1) (see Note 2)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
3
SELECT A FUNCTION
DEFERRED COMM.
01 XMT
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DEFERRED XMT
--:--
CANCEL
72
OK
ADVANCED FEATURES
Timer Controlled Communications
4
Enter the start time from the keypad and press
(Use a 4-digit, 24-hour clock)
Ex: 2
3 3 0 (11:30 p.m.) and press
OK .
MEMORY XMT
ENTER STATION(S)
OK .
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
5
Dial by any combination of the following methods:
• Manual Number Dialing, press SET after
each station is entered (up to 70 stations)
• Phone Book Dialing (up to 200 stations)
Ex: PANASONIC
STN(S):0000
MEMORY XMT
PANASONIC
5551234
CHINA
1/1
LIGHTER DARKER
STN(S):0000
PANASONIC
SALES DEPT
1/1
LIGHTER DARKER
ADVANCED
FEATURES
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
6
To store document(s) into memory.
NOTE
1. If you enter a wrong time in Step 4, press CLEAR then re-enter the correct time.
2. To change or cancel the Deferred Communication settings, see pages 91 and 93.
73
ADVANCED FEATURES
Timer Controlled Communications
Deferred Polling
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
DEFERRED COMM.
02 POLLING
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DEFERRED POLLING
--:--
CANCEL
3
Enter the start time from the keypad and press
(Use a 4-digit, 24-hour clock)
Ex: 0 3 3 0 (3:30 a.m.) and press
OK .
OK
DEFERRED POLLING
ENTER PASSWORD
4 Digit
OK .
03:30
CANCEL
74
OK
ADVANCED FEATURES
Timer Controlled Communications
4
Enter a 4-digit polling password and press
Ex: 9 8 7 6 and press
OK .
POLLING
ENTER STATION(S)
OK
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
5
STN(S):0000
Dial by any combination of the following methods:
• Manual Number Dialing, press SET after
each station is entered (up to 70 stations)
• Phone Book Dialing (up to 200 stations)
POLLING
ENTER STATION(S)
5551234
CHINA
1/1
LIGHTER DARKER
STN(S):0000
PANASONIC
SALES DEPT
Ex: PANASONIC
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
ADVANCED
FEATURES
1/1
LIGHTER DARKER
6
(see Note 1)
(see Note 2)
NOTE
1. If you enter a wrong time in Step 3, press CLEAR , then re-enter the correct time.
2. To change or cancel the Deferred Communication settings, see pages 91 and 93.
75
ADVANCED FEATURES
Timer Controlled Communications
Deferred Advanced Communication
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
DEFERRED COMM.
03 ADVANCED COMM.
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DEFERRED ADV. COMM.
--:--
CANCEL
3
Enter the start time from the keypad and press
(Use a 4-digit, 24-hour clock)
Ex: 2 2 3 0 (11:30 p.m.) and press
OK
OK .
OK
ADVANCED COMM.
SELECT A FUNCTION
01
02 MAILBOX
03
04 SUB-ADDRESS XMT
05
CANCEL
4
76
Setting each Function:
• Mailbox (see pages 142 to152)
• Sub-Address XMT (see pages 153 to 159)
OK
ADVANCED FEATURES
Polling
Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you
will call and must have the document(s) set on the ADF or stored in the memory. You may need to set a polling
password, shared by the other station, to ensure security.
Preparing to be Polled
In order to let other stations poll your machine, you must prepare your machine with a document(s) stored in
memory. Be sure to set the polling password before storing the document(s) into memory. After being polled,
the document(s) stored in memory will be erased automatically. To retain the document(s) in memory so that
they can be polled repeatedly change Fax Parameter No. 027 (POLLED FILE SAVE) to "Valid".
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
ADVANCED
FEATURES
or
1b
Place a book or an original face down on the Platen
Glass.
2
SELECT A FUNCTION
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
Continued on the next page...
77
ADVANCED FEATURES
Polling
3
POLLING
02 POLLED
POLLING
ENTER PASSWORD
4 Digit
CANCEL
4
Enter a 4-digit polling password and then press
(See Note 3)
Ex: 4 3 2 1 and press OK
The document(s) are stored into memory.
OK .
OK
STORE
PAGE 01
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
NO.007
01%
CHINA
1/1
LIGHTER DARKER
(see Note 1)
(see Note 2)
(see Note 3)
NOTE
1. You can still send or receive documents even when the machine is set to be polled.
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 96.
3. If you have set the polling password in Fax Parameter No. 026, the password will appear on the display.
You can still change the password temporarily by overwriting it with a new one.
78
ADVANCED FEATURES
Polling
Polling Documents from Another Station
The following procedure lets you poll documents from one or multiple stations. Be sure to set the polling
password before polling. (See page 34)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
POLLING
01 POLLING
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
POLLING
ENTER PASSWORD
4 Digit
CANCEL
3
Enter a 4-digit polling password and then press
OK . (See Note 1)
Ex: 1 1 1 1 and press
ADVANCED
FEATURES
2
SELECT A FUNCTION
OK
OK
POLLING
STN(S):0000
ENTER STATION(S)
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
Continued on the next page...
79
ADVANCED FEATURES
Polling
4
Dial by any combination of the following methods:
• Manual Number Dialing, press SET after
each station is entered (up to 70 stations)
• Phone Book Dialing (up to 200 stations)
(For details, see pages 44 to 47.)
POLLING
STN(S):0001
ENTER STATION(S)
PANASONIC
SALES DEPT
Ex: PANASONIC
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
LIGHTER DARKER
5
(see Note 1)
NOTE
1. If a password is not set in the polled station, you may poll the other station even though your machine has a
password.
80
ADVANCED FEATURES
Program Keys
Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the
same group of stations. You can use these keys to store a One group key, a sequence of stations to be polled, a
deferred transmission or polling sequence or an additional Phone Book Dialing station.
Setting for Group Dialing
To set a Program Key for Group Dialing
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
03 PROGRAM KEYS
GROUP DIAL
ENTER GROUP NAME
_
Caps
01 GROUP DIAL
Enter the Group Name (up to 15 characters) and
press
CANCEL
OK
GROUP DIAL
KEY NAME
GROUP.A
OK .
Ex: GROUP.A and press
Back
space
Symbols
Space
3
ADVANCED
FEATURES
2
SELECT A FUNCTION
Caps
Back
space
Symbols
OK
Space
CANCEL
OK
Continued on the next page...
81
ADVANCED FEATURES
Program Keys
4
Enter a Key Name (up to 10 characters) and press
GROUP DIAL
ENTER STATION(S)
OK .
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
CHINA
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
5
Enter the Phone Book Dialing.
GROUP DIAL
CANADA
101010
If you find an error, press CLEAR to erase the
displayed station.
AMERICA
AFRICA
ANTARCTICA
APOLLO
LIGHTER DARKER
STN(S):0000
ASIA
BERLIN
BRAZIL
CANADA
CHINA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
6
LIGHTER DARKER
PROGRAM KEYS
SELECT A FUNCTION
You can now set other Program Keys by repeating
the procedures from Step 3, or return to standby by
pressing
STOP .
01
02
03
04
05
GROUP DIAL
PROGRAM DIAL
MODIFY GROUP DIAL
DELETE PROGRAM/GRP
CANCEL
82
1/1
OK
ADVANCED FEATURES
Program Keys
Setting for Program Dial
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
03 PROGRAM KEYS
PROGRAM DIAL
ENTER PROGRAM NAME
Caps
02 PROGRAM DIAL
Space
3
Enter the Program Name (up to 15 characters) and
press
CANCEL
OK
PROGRAM DIAL
KEY NAME
PRO.POLL
OK .
Caps
Ex: PRO.POLL and press
Back
space
Symbols
Back
space
Symbols
OK
Space
CANCEL
OK
Continued on the next page...
83
ADVANCED
FEATURES
2
SELECT A FUNCTION
ADVANCED FEATURES
Program Keys
4
5
Enter the Program Key Name (up to 10 characters)
and press
SELECT A FUNCTION
OK .
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
Program each Function.
• Deferred Communication (see page 72)
• Advanced Communication (see page 76)
• Polling Communication (see page 77)
6
You can now set other Program Keys by repeating
the procedures from Step 3, or return to standby by
pressing
STOP .
PROGRAM KEYS
SELECT A FUNCTION
01
02
03
04
05
GROUP DIAL
PROGRAM DIAL
MODIFY GROUP DIAL
DELETE PROGRAM/GRP
CANCEL
84
OK
ADVANCED FEATURES
Program Keys
Editing for Group Dialing
If you have to change or erase any of the Group Dialing, follow the steps below.
To change the setting of Group Dialing
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
03 PROGRAM KEYS
MODIFY GROUP DIAL
PROGRAM
DIAL
03 MODIFY GROUP DIAL
GROUP.A
GROUP.B
GROUP.C
CANCEL
3
Enter the Group Dial you wish to change and press
GROUP DIAL
ENTER GROUP NAME
GROUP.A
OK .
Ex: GROUP.A and press
OK
Caps
Back
space
Symbols
OK
Space
CANCEL
OK
Continued on the next page...
85
ADVANCED
FEATURES
2
SELECT A FUNCTION
ADVANCED FEATURES
Program Keys
4
Enter the new Group Name (up to 15 characters)
and press
OK
GROUP DIAL
KEY NAME
NEW GROUP
. (See Note 1)
Ex: NEW GROUP and press
Caps
Back
space
Symbols
OK
Space
5
Enter the new Key Name (up to 10 characters) and
press
GROUP DIAL
STN(S):002
ENTER STATION(S)
OK . (See Note 1)
Ex: NEW GROUP and press
OK
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
CHINA
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
6
OK
CANCEL
Edit the Phone Book Dialing.
Press the Phone Book Dialing you wish to enter or
erase the displayed station.
GROUP DIAL
APOLLO
202020
AMERICA
AFRICA
ANTARCTICA
APOLLO
STN(S):004
ASIA
BERLIN
BRAZIL
CANADA
CHINA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
7
LIGHTER DARKER
1/1
LIGHTER DARKER
PROGRAM KEYS
SELECT A FUNCTION
You can now set other Program Keys by repeating
the procedures from Step 3, or return to standby by
pressing
STOP .
01
02
03
04
05
GROUP DIAL
PROGRAM DIAL
MODIFY GROUP DIAL
DELETE PROGRAM/GRP
CANCEL
(see Note 1)
OK
(see Note 2)
NOTE
1. If you make a mistake, use
or
to move the cursor one space beyond the incorrect character, press
then
re-enter
a
new
character.
CLEAR
2. The Group Dialing cannot be changed or erased until the communication has finished. To change or erase the
settings, cancel the communication first by Edit File Mode. (See page 91)
86
ADVANCED FEATURES
Program Keys
Erasing the Program Key Settings
To erase the settings in a Program Key
Make sure that the FAX lamp is ON. If not, press
1
SELECT A FUNCTION
SET MODE
03 PROGRAM KEYS
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
ADVANCED
FEATURES
2
to select the "FAX MODE".
DELETE PROGRAM/GRP
SELECT DELETE PROG.
04 DELETE PROGRAM/GRP
PRO.POLL
TIMER XMT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
3
Press the Program key you want to erase.
LIGHTER DARKER
DELETE PROGRAM/GRP
PRO.POLL
Ex: PRO.POLL
DELETE?
NO
YES
Continued on the next page...
87
ADVANCED FEATURES
Program Keys
4
YES
5
You can now erase other Program Keys by
repeating the procedures from Step 3, or return to
standby by pressing
STOP .
PROGRAM KEYS
SELECT A FUNCTION
01
02
03
04
05
GROUP DIAL
PROGRAM DIAL
MODIFY GROUP DIAL
DELETE PROGRAM/GRP
CANCEL
OK
(see Note 1)
NOTE
1. The Program Key cannot be changed or erased until the communication has finished. To change or erase the
settings, cancel the communication first by Edit File Mode. (See page 91)
88
ADVANCED FEATURES
Edit File Mode
Your machine has a document image memory which enables you to reserve memory transmission, memory
deferred transmission, memory polling and so on.
After reserving the communications in memory, you may need to change the settings of the communication(s)
while it is still in memory. This section describes how to use the file editing features.
Printing or Viewing a File List
The contents of the communication settings may have to be modified or deleted. To verify the contents, follow
the steps below to print or view a file list.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
EDIT FILE MODE
01 FILE LIST
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
FILE LIST
CHECK SETTING
PRESS OK
MEMORY XMT
NO.=003
INCOMP
SALES DEPT
MEMORY XMT
NO.=014
INCOMP
SALES DEPT
01/01
3a
LIST PRINT
CANCEL
FILE LIST
PRINTING
MEMORY XMT
INCOMP
MEMORY XMT
INCOMP
ADVANCED
FEATURES
2
SELECT A FUNCTION
LIST
PRINT
OK
LIST
PRINT
NO.=003
SALES DEPT
NO.=014
SALES DEPT
01/01
3b
Press
or
repeatedly until the display shows
a file you want to view.
Continued on the next page...
89
ADVANCED FEATURES
Edit File Mode
4
Sample File List
*************** -FILE LIST- *********************** DATE FEB-15-2001 ***** TIME 15:00 *********
(1)
FILE
No.
(2)
COMM. TYPE
(3)
(4)
CREATED TIME START TIME
001
DEFERRED XMT
FEB-15 13:20
20:30
002
MEM. DEF. XMT
FEB-15 13:20
22:30
(5)
(6)
PAGES DESTINATION(S)
[PANAFAX]
003
[SALES DEPT] [TOKYO]
-PANASONIC
************************************ -HEAD OFFICE
- ***** -
201 555 1212- *********
Explanation of Contents
(1) File number
: If the file is now being executed, an "*" is indicated on the left of the file number.
(2) Communication type
(3) Stored date/time
: Date/time that these files were stored.
(4) Executing time
: If the file is a Timer Controlled Communication, the start time is printed in this
column.
If the file is an incomplete file, "INCOMP" is printed in this column.
(5) Number of stored page(s)
(6) Destination
90
: Phone Book Dialing No./Manual Dialing No.
ADVANCED FEATURES
Edit File Mode
Changing the Start Time or the Station of a File
To change the start time and/or stations in a communication file, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
EDIT FILE MODE
02 CHANGE TIME/STN
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
CHANGE TIME/STN
CHECK SETTING
PRESS OK
MEMORY XMT
NO.=014
INCOMP P.001 SALES DEPT
MEM. DEF. XMT
NO.=019
P.001 AMERICA
MEM. DEF. XMT
NO.=020
P.001 PANASONIC
CANCEL
01/01
3
Select the file that you want to change and press
OK .
ADVANCED
FEATURES
2
SELECT A FUNCTION
LIST
PRINT
OK
MEMORY XMT
20:30
CANCEL
OK
Continued on the next page...
91
ADVANCED FEATURES
Edit File Mode
4
Enter a new start time and press
OK .
CONFIRM DESTINATIONS
CHECK AND PRESS OK
047
PANASONIC
5551234
001
001/001
DELETE
5
To delete the station(s), press
or
key until
the station you want to delete appears. Then press
DELETE .
or
To add additional station(s), press ADD and
select the station(s) that you want to add from the
Phone Book.
When finished, press
6
92
OK
ADD
OK
ADVANCED FEATURES
Edit File Mode
Deleting a File
To delete the file in memory, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
EDIT FILE MODE
03 DELETE FILE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DELETE FILE
CHECK SETTING
PRESS OK
MEMORY XMT
NO.=014
INCOMP P.001 SALES DEPT
MEM. DEF. XMT
NO.=019
P.001 AMERICA
MEM. DEF. XMT
NO.=020
P.001 PANASONIC
CANCEL
01/01
3
Select the file that you want to delete and press
ADVANCED
FEATURES
2
SELECT A FUNCTION
OK .
DELETE FILE
MEM. DEF. XMT
OK
020
MEMORY XMT
NO.=014
INCOMP
SALES DEPT
MEM. DEF. XMT
DELETE? NO.=019
AMERICA
MEM. DEF. XMT
NO.=020
PANASONIC
NO
01/01
YES
CANCEL
OK
Continued on the next page...
93
ADVANCED FEATURES
Edit File Mode
4
YES
(see Note 1)
(see Note 2)
NOTE
1. Your machine cannot delete the file while it is being sent.
2. If you want to delete all files in Step 3, press OK
The following message is shown on the display.
DELETE FILE
000
MEMORY XMT
NO.=014
INCOMP
SALES DEPT
MEM. DEF. XMT
NO.=019
DELETE ALL
FILE?
AMERICA
MEM. DEF. XMT
NO.=020
PANASONIC
NO
01/01
YES
CANCEL
OK
Press YES to delete all files.
94
with no file selected (except the file in progress).
ADVANCED FEATURES
Edit File Mode
Printing Out a File
To print the contents of the communication file, follow the steps bellow.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SELECT A FUNCTION
EDIT FILE MODE
04 PRINT FILE
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
PRINT FILE
CHECK SETTING
PRESS OK
MEMORY XMT
NO.=014
INCOMP P.001 SALES DEPT
MEM. DEF. XMT
NO.=019
P.001 AMERICA
MEM. DEF. XMT
NO.=020
P.001 PANASONIC
01/01
3
Select the file that you want to print and press
4
Your machine will print the file. The document(s)
will remain in memory even after printing the file.
CANCEL
ADVANCED
FEATURES
2
DEFERRED COMM.
OK
OK .
(see Note 1)
NOTE
1. Your machine cannot print the file while it is being sent.
95
ADVANCED FEATURES
Edit File Mode
Adding Documents Into a File
To add document(s) into the file, follow the steps bellow.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
3
SELECT A FUNCTION
EDIT FILE MODE
05 ADD DOCUMENT
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
ADD DOCUMENT
CHECK SETTING
PRESS OK
MEMORY XMT
NO.=014
INCOMP P.001 SALES DEPT
MEM. DEF. XMT
NO.=019
P.001 AMERICA
MEM. DEF. XMT
NO.=020
P.001 PANASONIC
01/01
96
CANCEL
OK
ADVANCED FEATURES
Edit File Mode
4
Select the file that you want to add document(s) to and
5
Your machine will start storing the document(s) into
a file.
press
OK .
ADVANCED
FEATURES
(see Note 1)
NOTE
1. Your machine cannot add document(s) into the file while it is being sent or waiting to redial.
97
ADVANCED FEATURES
Edit File Mode
Retry an Incomplete File
If a memory communication has been unsuccessful due to a busy line or no answer, the document(s) you
stored is automatically erased from memory after the last redial.
If you need to retain the document(s) even if the communication failed, change the setting of Fax Parameter
No. 031 (INC. FILE SAVE) to Valid in advance. (See page 34)
To retry the incomplete file, print a File List first to verify the file number. (See page 89)
Then, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
EDIT FILE MODE
06 RETRY INCOMP. FILE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
RETRY INCOMP. FILE
CHECK SETTING
PRESS OK
MEMORY XMT
NO.=014
INCOMP P.001 SALES DEPT
01/01
98
CANCEL
ALL
FILES
OK
ADVANCED FEATURES
Edit File Mode
Select the file that you want to retry.
RETRY INCOMP. FILE
CHECK SETTING
PRESS OK
MEMORY XMT
NO.=014
INCOMP P.001 SALES DEPT
01/01
4
OK
Your machine will retry the file and start dialing
immediately.
CANCEL
ALL
FILES
OK
STORE COMPLETED
PAGE=
01
SALES DEPT
MEMORY XMT
NO.=014
IN PRG P.001 SALES DEPT
01/01
CANCEL
ADVANCED
FEATURES
3
OK
(see Note 1) (see Note 2)
NOTE
1. To confirm or change the entered telephone number for the file, see pages 89 and 91.
2. If you set Fax Parameter No. 031 to Valid, all incomplete files will remain in memory. To avoid memory overflow,
please check the memory content frequently. We recommend that an optional flash memory card is installed
when this function is used. See the Operating Instructions (For Copier).
99
ADVANCED FEATURES
Access Code
The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is
registered, no one can operate the machine without entering the correct access code.
Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or
transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine
again. Registering the Access Code does not affect the use of the machine in any other way.
Setting the Access Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP (HOME)
MEMORY (HOME)
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
CANCEL
OK
038 ACCESS CODE
038 ACCESS CODE
INVALID
FAX
PARAM.
ALL
or
Enter the Fax Parameter number directly from the
keypad and press
100
SET
or START key.
CANCEL
OK
ADVANCED FEATURES
Access Code
4
Select Restriction Level.
ALL
038 ACCESS CODE
INPUT A 4-DIGIT PWD
for All operations
or
FAX PARAM.
for Setting and Printing the Fax
CANCEL
Parameters only.
Ex: ALL
5
OK
OK
Enter a 4-digit Access Code.
038 ACCESS CODE
INPUT A 4-DIGIT PWD
Ex: 1 2 3 4
CANCEL
6
ADVANCED
FEATURES
1234
OK
OK
(see Note 1)
NOTE
1. To erase the Access Code, enter the Access Code and press
4, then press CLEAR
OK and STOP .
SET
and follow the procedure above to Step
101
ADVANCED FEATURES
Access Code
Operating Your Machine with the Access Code (Restrict All Operations)
Make sure that the FAX lamp is ON. If not, press
1
Enter the Access Code.
Ex: 1 2 3 4
to select the "FAX MODE".
FEB-15-2001 15:00
INPUT ACCESS CODE
CANCEL
2
FEB-15-2001 15:00
READY TO FAX
00%
OK
00%
Now you can operate the machine normally.
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
102
CHINA
1/1
LIGHTER DARKER
ADVANCED FEATURES
Access Code
Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only)
The DP-2500/3000 can restrict the operation of setting and printing the Fax Parameters only.
Ex: When setting the Fax Parameter.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
INPUT ACCESS CODE
ADVANCED
FEATURES
2
SELECT A FUNCTION
CANCEL
3
Enter a 4-digit Access Code.
OK
FAX PARAMETERS
INPUT ACCESS CODE
Ex: 1 2 3 4
CANCEL
4
OK
Now you can operate the machine normally.
OK
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP (HOME)
MEMORY (HOME)
01/20
CANCEL
OK
103
ADVANCED FEATURES
Receive To Memory
This feature is used to secure all received documents by storing them into memory. To print the document(s)
received in memory, the authorized operator must enter the correct password.
Setting the RCV To Memory Password
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
CANCEL
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
037 RCV TO MEMORY
INPUT A 4-DIGIT PWD
037 RCV TO MEMORY
or
Enter the Fax Parameter number directly from the
keypad and press
4
104
or START key.
Enter a 4-digit RCV to Memory Password and then
press
OK .
Ex: 1 2 3 4
5
SET
OK
CANCEL
OK
OK
ADVANCED FEATURES
Receive To Memory
Setting RCV To Memory
Make sure that the FAX lamp is ON. If not, press
1
SELECT A FUNCTION
SELECT MODE
06 RCV TO MEMORY
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
RCV TO MEMORY
SELECT A FUNCTION
OFF
ON
PRINT
CANCEL
3
ON
ADVANCED
FEATURES
2
to select the "FAX MODE".
OK
RCV TO MEMORY
SELECT A FUNCTION
OFF
ON
PRINT
CANCEL
OK
Continued on the next page...
105
ADVANCED FEATURES
Receive To Memory
4
OK
FEB-15-2001 15:00
READY TO FAX
< RCV TO MEMORY>
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
01%
CHINA
1/1
LIGHTER DARKER
(see Note 1) (see Note 2)
NOTE
1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer
the next incoming call until there is space available in memory.
2. We recommend that optional flash memory card is installed when this function is used. See page182 on Image
Memory Capacity.
106
ADVANCED FEATURES
Receive To Memory
Printing Documents
After receiving documents with the Receive To Memory feature, the following message will appear on the
display.
FEB-15-2001 15:00
MESSAGE IN MEMORY
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
CHINA
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
LIGHTER DARKER
To print the document(s), follow the steps below.
1
2
to select the "FAX MODE".
ADVANCED
FEATURES
Make sure that the FAX lamp is ON. If not, press
SELECT A FUNCTION
SELECT MODE
06 RCV TO MEMORY
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
RCV TO MEMORY
SELECT A FUNCTION
OFF
ON
PRINT
CANCEL
OK
Continued on the next page...
107
ADVANCED FEATURES
Receive To Memory
3
PRINT
RCV TO MEMORY
SELECT A FUNCTION
OFF
ON
PRINT
CANCEL
4
OK
RCV TO MEMORY
ENTER PASSWORD
CANCEL
5
OK
OK
Enter the password to print the document(s) and
then press OK .
(See Note 1)
Ex: 1 2 3 4
6
and press
OK
Machine will start to print the document(s).
(see Note 1) (see Note 2)
NOTE
1. If the password has not been set, your machine will not prompt you to enter the password.
The document(s) will be printed immediately after pressing OK in Step 4.
2. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax Parameter No. 037
will not be selectable on the LCD display). If you wish to change the password, set the RCV TO MEMORY feature
to “Off” first. Then change the password. (See page 104)
108
ADVANCED FEATURES
Distinctive Ring Detector (DRD)
Your machine has a special feature in conjunction with an optional service provided by many local telephone
companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each
number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one
single phone line.
Please check with your local telephone company on the availability of this service in your area.
Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the
corresponding ring pattern for your fax number, refer to the Fax Parameter Table on page (see page 34).
The following table shows a typical example with 4 telephone numbers on a single phone line.
Telephone No.
555-1111
555-2222
Usage
Distinctive Ring Sound
Business Riiing...............................Riiing................................
Fax
Ring...Ring.......................Ring...Ring........................
Ring Pattern
Type A, Standard Ring
Type B, Double Ring
555-3333
Personal Ring...Ring...Riiing............Ring...Ring...Riiing.............
Type C,Triple Ring
555-4444
Teenager Ring...Riiing...Ring............Ring...Riiing...Ring.............
Type D,Triple Ring
(Short-Short-Long)
(All other than type C)
ADVANCED
FEATURES
(see Note 1)
The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring pattern.
At Your Location with
Distinctive Ring Service
Ring..Ring.............Ring..Ring
A person recognizes the call
is for the fax machine by the
double ring pattern sound.
Ring..Ring.............Ring..Ring
The fax machine distinguishes
the call is for the fax by the
double ring pattern and answers
automatically.
Fax No. "555-2222"
Dialing "555-2222"
Ring..Ring.............Ring..Ring
A person recognizes the call
is for the fax machine by the
double ring pattern sound.
NOTE
1. "Riiing" means a long ringing sound and "Ring" means a short ringing sound.
109
ADVANCED FEATURES
Fax Cover Sheet
General Description
A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's
name, originator's name and the number of pages attached.
Transmitted as:
Page 1
Page 2
Received as:
Fax
Cover
Sheet
Header P.01
Header P.02
Page 1
Page 2
Total P.02
To Use the Fax Cover Sheet
To attach a Fax Cover Sheet to a transmission, follow the procedure below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
110
SELECT A FUNCTION
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
ADVANCED FEATURES
Fax Cover Sheet
3
SELECT MODE
04 COVER SHEET
COVER SHEET
SELECT A FUNCTION
OFF
ON
CANCEL
4
OK
OFF
(Cover Sheet is not attached)
or
ON
5
OK
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
6
ADVANCED
FEATURES
(Cover Sheet is attached)
01%
CHINA
1/1
LIGHTER DARKER
Dial the station(s) you wish to send the
document(s) to.
Ex: PANASONIC
START
Continued on the next page...
(see Note 1) (see Note 2) (see Note 3)
(see Note 4)
NOTE
1.
2.
3.
4.
To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 056 (see page 35).
This function is available for memory or direct transmission modes.
The Fax Cover Sheet is not counted in the number of pages column of the journals.
When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.
111
ADVANCED FEATURES
Fax Cover Sheet
Fax Cover Sheet Sample
***** FACSIMILE COVER SHEET *****
(1)
FEB-15-2001 15:00
(2)
Message To:
SALES DEPT.
(3)
Message From:
PANASONIC
201 555 1212
(4)
02
Page(s)
Following This Cover Page
Explanation of contents
(1) Starting time of communication.
(2) Recorded name in the Phone Book or dialed telephone number.
(3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits)
(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.
112
ADVANCED FEATURES
PIN Code Access
If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set
to prompt the user to enter a PIN code before any dialing.
Selecting the Access Method (Prefix or Suffix)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP (HOME)
MEMORY (HOME)
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
ADVANCED
FEATURES
2
SELECT A FUNCTION
CANCEL
OK
039 PIN CODE ACCESS
039 PIN CODE ACCESS
NONE
SUFFIX
PREFIX
or
Enter the Fax Parameter number directly from the
keypad and press
SET
or START key.
CANCEL
OK
Continued on the next page...
113
ADVANCED FEATURES
PIN Code Access
4
SUFFIX
for suffix code.
039 PIN CODE ACCESS
or
PREFIX
NONE
SUFFIX
PREFIX
for prefix code.
Ex: SUFFIX
CANCEL
5
114
OK
OK
ADVANCED FEATURES
PIN Code Access
Dialing with a PIN Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
Place original(s) face up on the ADF.
AMERICA
AFRICA
ANTARCTICA
APOLLO
or
1b
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
00%
CHINA
1/1
LIGHTER DARKER
Place a book or an original face down on the Platen
Glass.
• Manual Number Dialing, press
SET
station is entered. (Up to 70 stations)
• Phone Book Dialing. (Up to 200 stations)
Ex: PANASONIC
after each
MEMORY XMT
PANASONIC
5551234
STN(S):001
ADVANCED
FEATURES
2
Dial by any combination of the following methods:
PANASONIC
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
3
LIGHTER DARKER
ENTER PIN CODE
CANCEL
OK
Continued on the next page...
115
ADVANCED FEATURES
PIN Code Access
4
Ex: 9 8 7 6 (up to 36 digits)
ENTER PIN CODE
9876_
CANCEL
5
OK
MEMORY XMT
PAGE= 01
PANASONIC
NO.301
00%
OK
or
Your machine stores the document and starts
dialing the PIN code and telephone number as you
specified.
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
(see Note 1)
(see Note 2)
NOTE
1. The PIN code is shown as " " on the display when dialing the number.
2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct Dialing mode.
116
ADVANCED FEATURES
Department Code
General Description
This operation requires the user to input a preset 4-digit Department Code before transmission. The Department
Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM.
Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be
sorted by the Department Code number (01 - 50) when it is printed.
Setting the Department Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
01/20
CANCEL
OK
Continued on the next page...
117
ADVANCED
FEATURES
2
SELECT A FUNCTION
ADVANCED FEATURES
Department Code
3
Press
or
to scroll the display to the desired
Fax Parameter.
077 DEPARTMENT CODE
077 DEPARTMENT CODE
INVALID
VALID
or
Enter the Fax Parameter number directly from the
keypad and press
4
VALID
SET
or START key.
CANCEL
077 DEPARTMENT CODE
INVALID
VALID
CANCEL
5
OK
OK
OK
(see Note 1)
NOTE
1. When enabling the Dept. Code feature for the first time, it is important to print the Journal by pressing
FUNCTION , PRINT OUT , 04 FAX PARAMETER LIST in order to erase the previous journal
contents.
118
ADVANCED FEATURES
Department Code
Setting the Department Code Name
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
05 DEPARTMENT SET
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
ADVANCED
FEATURES
2
SELECT A FUNCTION
ADD CODE
ENTER NO.
2 Digit
01 ADD CODE
1 50
CANCEL
3
Enter Department Code Number and press
Ex: 0 1 and press
OK .
OK
ADD CODE
INPUT DEPT. CODE
4 Digit
OK
CANCEL
OK
Continued on the next page...
119
ADVANCED FEATURES
Department Code
4
Enter a 4-digit Department Code and press
Ex: 1 1 1 1 and press
OK .
OK
ADD CODE
ENTER NAME
Caps
Back
space
Symbols
Space
5
Enter your Department Name (max. 25 characters
and digits).
And press
OK .
Ex: DEPT.1 and press
CANCEL
ADD CODE
ENTER NO.
2 Digit
1 50
OK
CANCEL
6
120
To record another Department Code, repeat Steps
3 to 5. To return to standby, press
STOP .
OK
OK
ADVANCED FEATURES
Department Code
Changing the Department Code
If you have to change any of the Department Codes, follow the steps below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
05 DEPARTMENT SET
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
ADVANCED
FEATURES
2
SELECT A FUNCTION
ADD CODE
ENTER NO.
2 Digit
01 ADD CODE
1 50
CANCEL
3
Enter Department Code Number that you wish to
change and press
OK .
Ex: 0 1 and press
OK
ADD CODE
INPUT DEPT. CODE
4 Digit
OK
1111
CANCEL
OK
Continued on the next page...
121
ADVANCED FEATURES
Department Code
4
Enter New Department Code and press
OK .
ADD CODE
ENTER NAME
DEPT.1
Caps
Space
5
Then enter a new Department Name and press
OK .
6
122
To change another Department Code, repeat Steps 3 to 5.
To return to standby, press
STOP .
Back
space
Symbols
CANCEL
OK
ADVANCED FEATURES
Department Code
Deleting the Department Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
05 DEPARTMENT SET
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
ADVANCED
FEATURES
2
SELECT A FUNCTION
DELETE CODE
ENTER NO.
2 Digit
02 DELETE CODE
1 50
CANCEL
3
Enter Department Code you wish to delete and
press
OK .
Ex: 0 0
1 and press
OK
DELETE CODE
ENTER PASSWORD
OK
CANCEL
OK
Continued on the next page...
123
ADVANCED FEATURES
Department Code
4
Enter the Department Code and press
Ex: 0
1 0
1 0
1 0
1 and press
OK .
DELETE CODE
DELETE CODE 01
OK
DELETE?
NO
5
6
124
YES
To delete another Department Code, repeat Steps 3 to 5.
To return to standby, press
STOP .
YES
ADVANCED FEATURES
Department Code
Sending a Document with Department Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
Set original(s) face down.
Ex: PANASONIC
MEMORY XMT
PANASONIC
5551234
0001
PANASONIC
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
3
INPUT DEPT. CODE
CANCEL
4
5
LIGHTER DARKER
OK
Enter a 4-digit Department Code and press OK .
The document is sent with the header of the
selected Department Name.
The selected
Department Name is printed on the COMM.
Journal, Individual Transmission Journal and Cover
Sheet.
125
ADVANCED
FEATURES
2
Dial by any combination of the following methods:
• Manual Number Dialing, press SET after
each station is entered (up to 70 stations)
• Phone Book Dialing (up to 200 stations)
ADVANCED FEATURES
Department Code
Sending a Document with Department Code (Voice Mode Transmission)
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Lift the optional handset or the external telephone
or press MONITOR .
INPUT DEPT. CODE
Ex: MONITOR
CANCEL
3
Enter a 4-digit Department Code and press
Ex: 1 2 3 4 and press
126
OK
OK .
OK
ADVANCED FEATURES
Department Code
4
Dial the telephone number from the keypad.
Ex: 5 5 5 1 2 3 4
JUL-15-2000 15:00
* DIALING *
5551234
PANASONIC
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
When you hear a beep,
The document is sent with the header of the
selected Department Name. The selected
Department Name is printed on the COMM.
Journal, Individual Transmission Journal and Cover
Sheet.
ADVANCED
FEATURES
5
LIGHTER DARKER
127
ADVANCED FEATURES
Department Code
Printing a Department Code List
The Department Code List will print after the Fax Parameter List.
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
PRINT OUT
04 FAX PARAMETER LIST
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
FAX PARAMETER LIST
PRINTING
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
128
CHINA
1/1
LIGHTER DARKER
ADVANCED FEATURES
Department Code
Sample Department Code List (Prints following the Fax Parameter List)
*************** -FAX PARAMETER LIST- ************** DATE FEB-15-2001 ***** TIME 15:00 *** P.02
DEPARTMENT CODE LIST
(1)
NUMBER
(2)
DEPARTMENT NAME
(3)
DEPARTMENT CODE
01
02
03
Panafax Sales
Panafax Service
Panafax Accounting
0001
0002
0003
50
Panafax Engineering
0050
************************************ -HEAD OFFICE
-PANASONIC
- ********* -
201 555 1212 - ********
(1) Department Code Number
: 01-50
(2) Department Name
: Up to 25 characters
(3) Department Code
: 4 digits
ADVANCED
FEATURES
Explanation of contents
129
ADVANCED FEATURES
Department Code
Printing a Department Code Journal
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number
when it is printed. All contents of the Journal will be erased automatically after being printed.
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
PRINT OUT
01 JOURNAL
01 PRINT OUT
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
JOURNAL
PRINTING
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
130
CHINA
1/1
LIGHTER DARKER
ADVANCED FEATURES
Department Code
Sample Department Code Journal / Originated Calls
*************** -JOURNAL- ************************* FEB-15-2001 15:00 ***** TIME 15:00 *** P.01
(4)
(5)
01: Panafax Sales
-------------------------------NO. COMM. PAGES
FILE DURATION
01
21
OK
OK
(3)
TOTAL TIME = 00:23:56
X/R
IDENTIFICATION
005
00:05:13 XMT
☎ 5551234
021/021 019 00:10:15 FWD
FAX FORWARD
(6)
(7)
TOTAL PAGES = 000026
TOTAL TIME = 00:15:28
DATE
TIME
FEB-13
FEB-13
15:10
18:10
02: Panafax Service
-------------------------------NO. COMM. PAGES
FILE DURATION
X/R
IDENTIFICATION
DATE
TIME
19
30
XMT
XMT
☎ 5551234
FEB-14
FEB-15
10:10
13:10
OK
OK
001/001
011/011
017
045
00:00:13
00:08:15
TOTAL PAGES = 000012
SERVICE DEPT.
DIAGNOSTIC
C0044903C0000
C0044903C0000
DIAGNOSTIC
C0044903C0000
C0044903C0000
TOTAL TIME = 00:08:28
************************************ -HEAD OFFICE
-PANASONIC
- ********* -
201 555 1212 - ********
Continued on the next page...
131
ADVANCED
FEATURES
ORIGINATED CALLS
FEB-13 TO FEB-15 (1)
(2)
TOTAL PAGES = 000038
ADVANCED FEATURES
Department Code
Sample Department Code Journal / Received Calls
*************** -JOURNAL- ************************* DATE FEB-15-2001 15:00 ***** TIME 15:00 *** P.02
RECEIVED CALLS
FEB-13 TO FEB-15 (1)
(2)
TOTAL PAGES = 000011
NO.
COMM. PAGES
(3)
TOTAL TIME = 00:13:41
FILE
DURATION
X/R
IDENTIFICATION
DATE
TIME
55
56
OK
OK
005
005/005
020
00:05:13
00:08:15
RCV
PLD
4445678
111 222 333
FEB-13
FEB-13
12:10
19:15
C0044903C0000
C0044903C0000
70
OK
001
017
00:00:13
RCV
44567345
FEB-14
10:10
C0044903C0000
************************************ -HEAD OFFICE
-PANASONIC
- ********* -
Explanation of contents
(1) Period date of this journal
(2) Number of total pages transmitted/received for this machine.
(3) Total transmitted/received time for this machine.
(4) Department Code Number
(5) Department Name
(6) Number of total pages transmitted/received for this department.
(7) Total transmitted/received time for this department.
132
DIAGNOSTIC
: 01-50
201 555 1212 - ********
Network Feature
Selective Reception
Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary
documents (i.e. junk fax, direct mail, etc.).
Before receiving the document(s), the last 4 digits of the ID Number received from the sending machine will be
compared with the last 4 digits of the telephone number programmed in each Phone Book station.
When a match is found, your machine will start receiving the document(s). If a match is not found, your machine
will cancel the reception and an Information Code 406 will be recorded on the Journal.
Setting the Selective Reception.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL DEFAULT (HOME)
STAMP
MEMORY
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
CANCEL
NETWORK
FEATURE
2
SELECT A FUNCTION
OK
046 SELECT RCV
046 SELECT RCV
INVALID
VALID
or
Enter the Fax Parameter number directly from the
keypad and press
SET
CANCEL
OK
or START key.
Continued on the next page...
133
NETWORK FEATURE
Selective Reception
4
VALID
046 SELECT RCV
INVALID
VALID
CANCEL
5
OK
OK
(see Note 1)
(see Note 2)
NOTE
1. When the Selective Reception is set, your machine can receive only from those stations which are programmed
in the Phone Book.
2. If your ID number has not been set, your machine might not be able to receive from some models.
To set your ID number, see page 23.
134
NETWORK FEATURE
Password Communications
General Description
Password Communications, including Password Transmission and Password Reception will prevent your
machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set
Password Transmission and Password Reception independently, or both together.
To use Password Transmission, you must set a 4-digit transmission password in advance. The password must
be shared with other compatible Panafax machine(s). If the transmission password in your machine does not
match the transmission password in the other compatible Panafax machine(s), the transmission will fail. You
can select password transmission by setting using FUNCTION - SELECT MODE - 05 (PASSWORD-XMT) to
"ON" when you send an original.
To use Password Reception, you must set a 4-digit receiving password in advance. The password must be
shared with the other compatible Panafax machine(s). If the password in your machine does not match the
receiving password in the other compatible Panafax machine(s), the reception will fail. Once you set password
reception and set the parameter to “ON”, it stays until you change the setting to “OFF”.
Compatibility with Other Machines
DF-1100
DP-2000
DP-2500
DP-3000
FP-D250F
FP-D350F
UF-160
UF-160M
UF-170
UF-260
UF-270
UF-270M
UF-280M
UF-300
UF-312
UF-322
UF-550
UF-560
UF-585
UF-595
UF-650
UF-733
UF-744
UF-745
UF-750
UF-750D
UF-755
UF-755e
UF-766
UF-770
UF-788
UF-880
UF-885
UF-895
UF-M500
NETWORK
FEATURE
You can only use password transmission and reception with another Panafax compatible machine(s) listed
below.
Model
Special Settings
Required.
Please refer to the individual Operating Instructions of
each model.
135
NETWORK FEATURE
Password Communications
Setting Password Transmission
To set transmission password and parameter
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
CANCEL
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
OK
043 PASSWORD-XMT
INPUT A 4-DIGIT PWD
043 PASSWORD-XMT
or
Enter the Fax Parameter number directly from the
keypad and press
4
SET
or START key.
Enter a 4-digit Transmission Password and press OK .
Ex: 1 2
3 4 and press
OK .
CANCEL
OK
043 PASSWORD-XMT
PASSWORD=1234
OFF
ON
CANCEL
136
OK
NETWORK FEATURE
Password Communications
5
OFF
(Password is not checked)
or
ON
(Password is checked)
6
OK
NETWORK
FEATURE
(see Note 1) (see Note 2):
NOTE
1. You can change the setting temporarily by using FUNCTION SELECT MODE 05 PASSWORD-XMT
for each transmission. See page 140 for details.
2. To change the password, press CLEAR in Step 4. Then re-enter a new one.
137
NETWORK FEATURE
Password Communications
Setting Password Reception
To set receiving password and parameter
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
SET MODE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
04 FAX PARAMETERS
FAX PARAMETERS
SELECT A FUNCTION
001
002
003
004
005
CONTRAST (HOME)
RESOLUTION (HOME)
ORIGINAL (HOME)
STAMP
MEMORY
CANCEL
01/20
3
Press
or
to scroll the display to the desired
Fax Parameter.
044 PASSWORD-RCV
INPUT A 4-DIGIT PWD
044 PASSWORD-RCV
or
Enter the Fax Parameter number directly from the
keypad and press
138
SET
or START key.
CANCEL
OK
OK
NETWORK FEATURE
Password Communications
4
Enter a 4-digit Receiving Password and press
Ex: 1 2
3 4 and
OK .
OK .
044 PASSWORD-RCV
PASSWORD=1234
OFF
ON
CANCEL
5
OK
OFF
(Password is not checked)
or
ON
(Password is checked)
6
OK
NETWORK
FEATURE
(see Note 1)
(see Note 2)
NOTE
1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each reception. It is always
“OFF” or “ON” until you change the setting.
2. To change the password, press CLEAR in Step 4. Then re-enter a new one.
139
NETWORK FEATURE
Password Communications
Using Password Transmission
To use Password Transmission, you can set the PASSWORD-XMT “OFF” or “ON” for each Transmission by
following the procedure below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
3
SELECT A FUNCTION
SELECT MODE
05 PASSWORD-XMT
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
PASSWORD-XMT
SELECT A FUNCTION
OFF
ON
CANCEL
4
OFF
(Password is not checked)
or
ON
(Password is checked)
140
OK
NETWORK FEATURE
Password Communications
5
OK
FEB-15-2001 15:00
READY TO FAX
ORIGINAL SET
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
6
01%
CHINA
1/1
LIGHTER DARKER
Dial by any combination of the following methods:
• Manual Number Dialing, press SET after
each station is entered (up to 70 stations)
• Phone Book Dialing (up to 200 stations)
(For details, see pages 44 to 47.)
Ex: PANASONIC
7
NETWORK
FEATURE
If your machine's Transmission Password coincides
with the other station's Transmission Password,
your machine starts sending the documents.
When transmission is completed, PASSWORDXMT returns to the original setting (“OFF” or
“ON”).
Using Password Reception
There is no additional operation required once you set the parameter by following the procedure on page 138.
The parameter, “OFF” or “ON”, cannot be selected for each reception. It is always “OFF” or “ON” until you
change the setting.
141
NETWORK FEATURE
Confidential Mailbox
Your machine is equipped with two Confidential Communication features which ensure that the Confidential
information you send is received only by the person with the correct confidential code.
Confidential Mailbox
The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using
a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into
memory. These documents can only be printed by the person who has the correct confidential code.
Panafax
Compatible
Model
Panafax
Compatible
Model
Send A
with
Conf.Code
1000
Send B
with
Conf.Code
2000
Panafax Compatible Model (Note 5)
MAILBOX
Original "A" and "B"
are stored into memory.
Panafax
Compatible
Model
B
(Note 5)
Polling A
with
Conf.Code
1000
Print out
with
Conf.Code
2000
Figure 1 : Confidential Mailbox
Compatibility with Other Machines
Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature. It also shows
whether or not special settings are required. (see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5)
Table 1 : Confidential Mailbox Requirement
Compatible Model
DF-1100
UF-332
UF-595
UF-770
DP-2000
UF-333
UF-733
UF-788
DP-2500
UF-342
UF-744
UF-880
DP-3000
UF-344
UF-745
UF-885
UF-280M UF-312
UF-550
UF-560
UF-755
UF-755e
UF-895
Special Settings
UF-322
UF-585
UF-766
Not Required.
NOTE
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together
in the same confidential mailbox.
2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different
confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
4. We recommend that optional flash memory card be installed when this function is used. (See page 182) on
Image Memory Capacity.
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is
designed to print the received confidential document(s) locally only.
142
NETWORK FEATURE
Confidential Mailbox
Sending a Confidential Document to a Remote Station's Mailbox
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
ADVANCED COMM.
02 MAILBOX
01 XMT
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
NETWORK
FEATURE
3
SELECT A FUNCTION
CONFIDENTIAL XMT
INPUT A 4-DIGIT PWD
-
CANCEL
OK
Continued on the next page...
143
NETWORK FEATURE
Confidential Mailbox
4
Enter a 4-digit Confidential Code and press
Ex: 2 2 3 3 and press
OK .
CONFIDENTIAL XMT
ENTER STATION(S)
OK
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
5
Dial by any one of the following methods:
• Manual Number Dialing, press SET after each
station is entered (up to 70 stations)
• Phone Book Dialing (up to 200 stations)
Ex: PANASONIC
6
7
144
STN(S):0000
If necessary, contact the receiving person and tell
them the Confidential Code.
CHINA
1/1
LIGHTER DARKER
NETWORK FEATURE
Confidential Mailbox
Polling a Confidential Document from a Remote Station's Mailbox
After you have been informed that someone has transmitted confidential document(s) to a remote station's
mailbox, you can poll the confidential document(s) from the remote station by following the procedure below.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
ADVANCED COMM.
02 MAILBOX
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
CONFIDENTIAL POLL
INPUT A 4-DIGIT PWD
02 POLLING
3
Enter a 4-digit Confidential Code and press
Ex: 2 2 3 3 and press
OK .
OK
OK
CONFIDENTIAL POLL STN(S):0000
ENTER STATION(S)
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
4
CHINA
1/1
LIGHTER DARKER
Dial by any one of the following methods:
• Manual Number Dialing, press SET after each
station is entered. (Up to 70 stations)
• Phone Book Dialing. (Up to 200 stations)
Ex: PANASONIC
Continued on the next page...
145
NETWORK
FEATURE
CANCEL
NETWORK FEATURE
Confidential Mailbox
5
(see Note 1)
NOTE
1. The confidential file will be erased automatically at the center station after being polled.
146
NETWORK FEATURE
Confidential Mailbox
Receiving a Confidential Document into Your Machine's Mailbox
No special setting is required, your machine comes with this feature ready to use. Your machine receives a
confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the
display shows the following message (CONF. RCV REPORT) and prints the Confidential Receive Report.
Sample CONF. RCV Report
*********************-CONF. RCV REPORT- ***********DATE FEB-15-2001 *****TIME 15:00 ***********
** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
(1)
FILE NO.
040
(2)
RECEIVED FROM
PANAFAX
(3)
PAGES
001
(4)
TIME RECEIVED
FEB-15 15:00
-PANASONIC
*******************************-HEAD OFFICE
-**** -
201 555 1212- *******************
Explanation of contents
(1) File number
: 001 to 999
(2) Received remote station's ID
: Character ID or Numeric ID
(3) Number of pages received
(4) Received date and time
NETWORK
FEATURE
(see Note 1) (see Note 2)
(see Note 3) (see Note 4)
NOTE
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together
in the same confidential mailbox.
2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different
confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
4. You can verify whether the unit has received a confidential fax by printing the File List. (See page 89)
147
NETWORK FEATURE
Confidential Mailbox
Storing a Confidential Document in Your Machine's Mailbox
Use the following procedure to store a document(s) into a confidential mailbox in your machine. Once the
confidential document(s) is stored in your machine, it can be polled by another machine.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
3
SELECT A FUNCTION
ADVANCED COMM.
02 MAILBOX
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
CONFIDENTIAL POLLED
INPUT A 4-DIGIT PWD
03 POLLED
CANCEL
148
OK
NETWORK FEATURE
Confidential Mailbox
4
Enter a 4-digit Confidential Code and then press
Ex: 2 2 3 3 and press
5
OK .
OK
The document(s) will be stored into memory.
If necessary, contact the receiving party of the
confidential document(s) and tell them the
confidential code needed to poll the documents.
NETWORK
FEATURE
(see Note 1)
NOTE
1. The confidential file will be erased automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax Parameter
No. 042 (CONF. POLLED FILE SAVE) to "Valid".
149
NETWORK FEATURE
Confidential Mailbox
Printing a Confidential Document from Your Machine's Mailbox
After you have been notified that someone has transmitted a confidential document into your machine's
mailbox, use the following procedure to print the confidential document(s).
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
SELECT A FUNCTION
2
ADVANCED COMM.
02 MAILBOX
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
PRINT CONF. FILE
INPUT A 4-DIGIT PWD
04 PRINT FILE
-
CANCEL
3
OK
Enter the Confidential Code of the document you
4
want to print and then press
OK .
Ex: 2 2 3 3 and press
OK
The machine will print the confidential document(s).
(see Note 1)
NOTE
1. The confidential file will be erased automatically after being printed even if the setting of Fax Parameter No. 042
(CONF. POLLED FILE SAVE) is changed to "Valid".
150
NETWORK FEATURE
Confidential Mailbox
Deleting a Confidential Document Stored in Your Machine's Mailbox
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or
more confidential faxes stored in your machine by using the following procedure.
There are two types of methods for deleting the confidential file(s), one is to delete the file individually by its
Confidential Code, and the other is to delete all confidential files in memory.
To delete a file using the Confidential Code
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
ADVANCED COMM.
02 MAILBOX
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DELETE CONF. FILE
INPUT A 4-DIGIT PWD
NETWORK
FEATURE
2
SELECT A FUNCTION
05 DELETE FILE
-
CANCEL
3
OK
Enter a 4-digit Confidential Code and then press
OK .
Ex: 2 2 3 3 and press
OK .
151
NETWORK FEATURE
Confidential Mailbox
To delete all confidential files from memory
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
ADVANCED COMM.
02 MAILBOX
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
DELETE CONF. FILE
INPUT A 4-DIGIT PWD
05 DELETE FILE
-
CANCEL
3
OK
OK
DELETE CONF. FILE
DELETE ALL FILES?
NO
4
152
YES
YES
NETWORK FEATURE
Sub-Addressing
General Description
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired
recipient(s) when used in combination with the Networking version of LaserFAX software. This function conforms
to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-Address.
Example of a Network
Document with SUB
e.g.
Dial 2013331234
SUB=004
aaa
Extension Network
PSTN
Network
RJ11C
PBX
Tel No.
201-333-1234
Ext. No.
1000
1001
1002
aaa
bbb
Document with SUB
e.g.
Dial 2013331234
SUB=003
LaserFax
G3 fax
G3 fax
LAN Network
Automatic Routing Table of LaserFax
SUB
001
002
003
004
005
006
Destination
John
Dave
Bob
1000
1001
9-2126667777
Bob
Dave
John
Compatibility with Other Machines
• Sub-Addressing Transmission: DF-1100/DP-2000/2500/3000/DX-1000/2000/FP-D250F/D350F/UF-332/
333/342/344/550/560/585/595/770/788/880/885/895 (see Note 2)
• Sub-Addressing Reception:
DX-1000/2000 and DF-1100/UF-342/344/550/560/585/595/770/788/880
with PC Interface using the Networking version of LaserFAX software.
Sub-Addressing Transmission Methods
You can send a document with Sub-Address information to the desired recipient by the following methods.
• By registering the Sub-Address information into the Phone Book Numbers.
• By specifying the Sub-Address information in the Manual Number Dialing Mode.
Setting of Routing, Forwarding or Relaying
You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN
(Public Switched Telephone Network) or PBX Extension with LaserFAX Routing Table (please refer to the
LaserFAX User Manual).
(see Note 1) (see Note 2)
NOTE
1. LaserFAX is trademarks of Wordcraft International Ltd.
2. UF-788 with PC Interface Option or the Option ROM installed.
153
NETWORK
FEATURE
bbb
NETWORK FEATURE
Sub-Addressing
Setting the Sub-Address into a Phone Book Numbers
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1
2
SELECT A FUNCTION
EDIT PHONE BOOK
01 ADD TELEPHONE
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
PHONE BOOK
ENTER TEL. NO.
-
CANCEL
3
Enter the telephone number, press SUB-ADDR
then enter the Sub-Address. (Up to 20 digits)
(Up to 36 digits including telephone number,
pauses, spaces, FLASH and Sub-Address.)
OK
PHONE BOOK
ENTER TEL. NO.
5551234S2762
Ex: Telephone number = 5551234,
Sub-Address =2762
Enter as: 5 5 5 1 2 3 4
SUB-ADDR 2 7 6 2
154
CANCEL
OK
NETWORK FEATURE
Sub-Addressing
4
OK
And then continue to enter the station name and
key name.
PHONE BOOK
ENTER NAME
Caps
Back
space
Symbols
Space
CANCEL
OK
5
NETWORK
FEATURE
(see Note 1)
NOTE
1. SUB-ADDR separates the Sub-Address from the Telephone number and is indicated by an "s" in the display.
155
NETWORK FEATURE
Sub-Addressing
Sending a Fax with Sub-Address
Using the Phone Book Dialing Numbers
The operation is the same as for normal dialing.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
Ex: SALES DEPT
MEMORY XMT
SALES DEPT
5551234 S 2762
PROGRAM
DIAL
PANASONIC
SALES DEPT
1/1
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
3
The document is stored into memory and your
machine starts to dial the number of the station and
sends the document(s) with Sub-Addressing
information.
156
LIGHTER DARKER
NETWORK FEATURE
Sub-Addressing
Using Manual Number Dialing
Use SUB-ADDR to separate the Telephone number and the Sub-Address.
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
Enter the telephone number, press SUB-ADDR
then enter the Sub-Address (up to 20 digits).
(Up to 36 digits including telephone number,
pauses, spaces, FLASH and Sub-Address)
Ex: Telephone number = 5551234, SubAddress=2762
Enter as: 5 5 5 1 2 3 4
SUB-ADDR 2 7 6 2
MEMORY XMT
STN(S):0000
5551234 S 2762
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
1/1
LIGHTER DARKER
3
The documnet is stored into memory and your
machine starts to dial the number of the station and
sends the document(s) with Sub-Addressing
information.
(see Note 1) (see Note 2) (see Note 3)
NOTE
1. FLASH separates the Sub-Address from the Telephone number and is indicated by an "s" in the display.
2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-Addressed Transmission.
3. The Sub-Address is not transmitted during Manual Redial Mode.
157
NETWORK
FEATURE
2
NETWORK FEATURE
Sub-Addressing
Use Sub-Address temporarily
Make sure that the FAX lamp is ON. If not, press
to select the "FAX MODE".
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen
Glass.
2
3
SELECT A FUNCTION
ADVANCED COMM.
04 SUB-ADDRESS XMT
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
SUB-ADDRESS XMT
ENTER SUB-ADDR
-
CANCEL
158
OK
NETWORK FEATURE
Sub-Addressing
4
Enter the Sub-Address (up to 20 digits) and then
press
OK .
Ex: 2 7 6 2 and press
SUB-ADDRESS XMT
ENTER PASSWORD
OK
CANCEL
5
Enter the Password (max 20 digit) and then press
OK .
Ex: 1 2 3 4 5 and press
OK
OK
SUB-ADDRESS XMT
ENTER STATION(S)
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
6
STN(S):0000
CHINA
1/1
LIGHTER DARKER
Dial by any combination of the following methods.
• Manual Number Dialling, press SET after
each station is entered.
(Up to 70 stations)
• Phone Book Dialing. (Up to 200 stations)
NETWORK
FEATURE
7
159
NETWORK FEATURE
This page is intentionally left blank.
160
Printout Journals and Lists
Journals and Lists
To help you maintain records of the documents you sent and received, as well as lists of the numbers you record,
your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual
Transmission Journal, Communication Journal, Phone Book List, Program List, Fax Parameter List and File List.
Transaction Journal
The "Journal" is a record of the last 100 transactions (a transaction is recorded each time you send or receive
a document). It prints automatically after every 100 transactions (see Note 1) or you can print or view it
manually by using the following procedure:
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
PRINT OUT
01 JOURNAL
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
JOURNAL
SELECT A FUNCTION
01 PRINT OUT
02 XMT ONLY (VIEW)
03 ALL (VIEW)
04
05
3a
OK
PRINTOUT
JOURNALS AND
LISTS
CANCEL
01 PRINT OUT
to print a Journal
Continued on the next page...
161
PRINTOUT JOURNALS AND LISTS
Journals and Lists
3b
3c
02 XMT ONLY
To view transmission transactions only
03 ALL
To view all transactions
You can view the transactions in the journal by
pressing
standby.
or
. Press
STOP to return to
(see Note 1)
Date & Time
File Number
Communication Result
OK
B-OK
P-OK
02-15 10:00
XMT
No.001 P001 OK
☎5551234
Type of Communication
XMT :
RCV :
POL :
PLD :
FWD :
Transmission
Reception
Polling
Polled
Fax Foward
Received ID,
Recorded name or
the dialed
telephone number
: Communication was successful.
: Batch Transmission was successful.
: Reserved transmission was successful
under memory full condition.
R-OK
: Relayed transmission was successful.
BUSY
: Line busy
STOP
: STOP was pressed.
3-digit Info Code : Communication has failed
(Refer to page 177 for details.)
Number of pages successfully transmitted or received.
NOTE
1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of Fax Parameter No.
013 to "Invalid". (See page 34)
162
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Individual Transmission Journal (Ind. XMT Journal)
An Individual Transmission Journal contains the information on the latest transmission.
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
PRINT OUT
05 IND. XMT JOURNAL
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
IND. XMT JOURNAL
PRINTING
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
1/1
LIGHTER DARKER
PRINTOUT
JOURNALS AND
LISTS
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
CHINA
Continued on the next page...
163
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample Transaction Journal
(1)
(2)
***************** -JOURNAL- ************************* DATE FEB-15-2001 ***** TIME 15:00 *********
(3)
NO.
01
(4)
(5)
COMM. PAGES
B-OK
02
03
04
05
06
07
OK
OK
630
STOP
OK
408
005/005
002/002
003/003
003
001
000/005
000
001/001
*003
48
49
OK
OK
002/002
003/003
(6)
FILE
(7)
DURATION
(8)
X/R
(9)
IDENTIFICATION
(10)
DATE
(11)
TIME
(12)
DIAGNOSTIC
00:00:22
XMT
SERVICE DEPT.
FEB-14
17:35
C0044903C0000
001
002
003
004
005
006
007
008
00:01:17
00:00:31
00:00:00
00:00:34
00:00:20
00:02:14
RCV
XMT
XMT
XMT
XMT
XMT
111 222 333
ACCOUNTING DEPT.
☎342345676
☎12324567
☎44567345
☎2345678
FEB-14
FEB-14
FEB-14
FEB-14
FEB-14
FEB-14
17:41
17:50
17:57
18:35
18:44
18:55
C0044903C0000
C0044903C0000
0800420000000
0210260200000
C8044B03C0000
0040440A30080
049
050
00:00:31
00:01:32
XMT
XMT
☎0245674533
☎0353678980
FEB-15
FEB-15
08:35
08:57
C8044B03C1000
C8044B03C1000
(13)
-PANASONIC
************************************ -HEAD OFFICE
(15)
- ***** -
201 555 1212- *********
(14)
Sample Individual Transmission Journal (Ind. XMT Journal)
************** -IND. XMT JOURNAL-
(1)
(2)
**************** DATE FEB-15-2001 ***** TIME 15:00 *********
DATE/TIME
= FEB-15-2001 09:00
(3)
JOURNAL No.
= 21
(4)
COMM. RESULT = OK
(5)
PAGE(S)
= 001
(7)
DURATION
= 00:00:16
(6)
FILE No.
= 010
(16)
MODE
= MEMORY TRANSMISSION
(17)
DESTINATION
= [PANAFAX] / 555 1234 /[ABCDEFG]
(18)
RECEIVED ID
=
(19)
RESOLUTION
= STD
(20)
LINE NUMBER
= 2
(10)(11)
(13)
-PANASONIC
******************************-HEAD OFFICE
(15)
164
-*******-
201 555 1212- *****************
(14)
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Explanation of contents
(1) Printout date
(2) Printout time
(3) Journal number
(4) Communication result
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"B-OK" indicates that the Batch Transmission was successful.
(All batched files are listed below the batched transaction.)
"M-OK" indicates that the substitute reception message in memory was not
printed.
"P-OK" indicates that memory overflow or document misfeeding occurred while
storing the documents into memory for transmission but successfully stored
document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was
successful.
"3-digit Info Code" (see page 177) indicates that the communication has failed.
(5) Number of pages transmitted or
received
: The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
Asterisk "*" indicates that the quality of some received copies was poor.
(6) File number
: 001 to 999 (If the communication is stored into memory, a file number is
assigned for each communication.)
(8) Type of communication
: "XMT" means Transmission
"RCV" means Reception
"POL" means Polling
"PLD" means Polled
"FWD" means Fax Forward
(9) Remote station identification
: Name : Recorded name in Phone Book. Numbers or remote station's Character
ID.
☎ number : Dialed telephone number (PIN Code will not be shown)
Number : Remote station's ID number.
"◆" means communicated from optional 2nd G3 Fax Communication Port Kit.
(Line-2)
(10) Communication date
(11) Communication Start time
(12) Diagnostic
: For service personnel only
(13) Own LOGO
: Up to 25 characters
(14) Own ID number
: Up to 20 digits
(15) Own Character ID
: Up to 16 characters
(16) Type of communication
: Transmission or memory transmission
(17) Destination
: If a Phone Book Number was used for transmission:
Phone Book Number/Telephone Number/Recorded Name
If not : Telephone number
(18) Received remote station's ID
: Character ID or ID number
(19) Resolution:
: "STD" means Standard resolution
"FINE" means Fine resolution
"S-FINE" means Super-Fine resolution
(20) Line Number
165
PRINTOUT
JOURNALS AND
LISTS
(7) Duration of communication
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Communication Journal (Comm. Journal)
The Communication Journal (Comm. Journal) lets you verify whether the transmission or polling was
successful. You may select the printout condition (Off/Always/Inc. Only) in Fax Parameter No. 012.
Sample Comm. Journal
************** - COMM. JOURNAL - ***************** DATE FEB-15-2001 **** TIME 15:00 *********
(1)
MODE = MEMORY TRANSMISSION
(2)
START=FEB-15 14:50
(3)
END=FEB-15 15:00
FILE NO.= 050 (4)
(5)
STN NO.
001
002
◆ 003
◆ 004
(6)
COMM.
(7)
KEY NAME
(8)
STATION NAME/TEL NO.
OK
OK
407
BUSY
[SERVICE
] SERVICE DEPT.
[SALES DEPT] SALES DEPT.
[ACCOUNTING] ACCOUNTING DEPT.
☎
021 111 1234
PAGES
(9)
(10)
DURATION
001/001
001/001
000/001
000/001
00:01:30
00:01:25
00:01:45
00:00:00
- PANASONIC ************************************* - HEAD OFFICE
166
- ****** - 201 555 1212 - *******
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Explanation of contents
(1) Indicates the communication
mode
(2) Start time of communication
(3) End time of communication
(4) File number
(5) Station number
(6) Communication result
(7) Abbreviated number or ☎ mark
(8) Recorded name in One-Touch,
ABBR. or direct dialing number
(9) Number of pages transmitted or
received
: 001 to 999 (When the communication is stored into memory, a file number is
assigned for each communication.)
: Sequential number of the Stations.
"◆" means communicated from optional 2nd G3 Fax Communication Port Kit.
(Line-2)
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"B-OK" indicates that the Batch Transmission was successful.
"M-OK" indicates that the substitute reception message in memory was not
printed.
"P-OK" indicates that memory overflow or original misfeeding occurred while
storing the document(s) into memory for transmission but successfully stored
document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was
successful.
"3-digit Info Code" (see page 177) indicates that the communication has failed.
In this case, the machine will print the attached report with first page of your
document as shown on the previous page.
: ☎ mark indicates dialed by direct number dial.
: The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of pages
that were attempted to be transmitted.
PRINTOUT
JOURNALS AND
LISTS
(10) Duration of Communication
167
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Phone Book List
To print a Phone Book List of the telephone numbers you have stored
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
PRINT OUT
02 PHONE BOOK LIST
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
PHONE BOOK LIST
PRINTING
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
168
CHINA
1/1
LIGHTER DARKER
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample Phone Book List
*************** -PHONE BOOK LIST- ***************** DATE FEB-15-2001 ***** TIME 15:00 ****P.01
(1)
(2)
KEY NAME
(3)
STATION NAME
[A]
[ACCOUNTING]
ACCOUNTING DEPT 313 333 3456
AUTO
[E]
[ENG. DEPT.]
ENG. DEPT.
888 555 1234
AUTO
[P]
[PURCHASE
PURCHASE DEPT
555 666 2345
L-1
[R]
[REGULATION]
REGULATION DEPT 777 333 3456
L-2
[S]
[SALES DEPT]
[SERVICE
]
SALES DEPT.
SERVICE DEPT
AUTO
AUTO
]
NO. OF STATIONS = 006
(4)
TELEPHONE NO.
(6)
LINE
121 555 1234
222 666 2345
(5)
-PANASONIC
************************************ -HEAD OFFICE
- ***** -
201 555 1212 - *********
Explanation of contents
(1) The first letter of key name recorded in your machine
(2) Key name recorded in the machine
: Up to 10 characters
(3) Station name recorded in the machine
: Up to 15 characters
(4) Telephone number recorded in the machine
: Up to 36 digits
(5) Number of recorded Phone Book numbers
: AUTO, L-1, L-2 (Indicates the Telephone Line (L-1 = Line-1,
L-2 = Line-2) that was used for the communication.)
PRINTOUT
JOURNALS AND
LISTS
(6) Telephone Line used
169
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Group and Program List
To print a Group and Program List of the Dialing Patterns that you have previously entered into the Program
Keys.
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
PRINT OUT
03 PROGRAM LIST
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
PROGRAM LIST
PRINTING
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
170
CHINA
1/1
LIGHTER DARKER
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample Group and Program List
*************** -PROGRAM
LIST- ******************** DATE FEB-15-2001 ***** TIME 15:00 ****P.01
(1)
KEY NAME
(2)
PROGRAM NAME
(3)
TYPE
(4)
TIMER
(5)
DESTINATION(S)
[GROUP1
]
[GROUP2
]
[TIMER POLL]
[TIMER XMT ]
GROUP. 1
GROUP. 2
TIMER POLL
TIMER XMT
GROUP
GROUP
POLL
XMT
--------19:00
12:00
[PANAFAX][PANASONIC]
[PANAFAX][PANASONIC][SALES DEPT]
[PANASONIC]
[PANAFAX]
-PANASONIC
************************************ -HEAD OFFICE
- ***** -
201 555 1212- *********
Explanation of contents
: Up to 10 characters
(2) Program name
: Up to 15 characters
(3) Type of communication
: "XMT" indicates transmission.
"POLL" indicates polling.
"GROUP" indicates that the Program key is programmed as a group key.
(4) Timer
: Indicates the starting time.
"---- " indicates that the Program key contains "non-deferred" program.
(5) Destination(s)
: The destination’s station name(s).
PRINTOUT
JOURNALS AND
LISTS
(1) Key name
171
PRINTOUT JOURNALS AND LISTS
Journals and Lists
FAX Parameter List
To print a FAX Parameter List:
Make sure that the FAX lamp is ON. If not, press
1
2
to select the "FAX MODE".
SELECT A FUNCTION
PRINT OUT
04 FAX PARAMETER LIST
DEFERRED COMM.
POLLING
ADVANCED COMM.
SELECT MODE
EDIT FILE MODE
PRINT OUT
SET MODE
EDIT PHONE BOOK
FAX PARAMETER LIST
PRINTING
AMERICA
AFRICA
ANTARCTICA
APOLLO
ASIA
BERLIN
BRAZIL
CANADA
MEMORY XMT
JOB
STATUS XMT MODE ORIGINAL
172
CHINA
1/1
LIGHTER DARKER
PRINTOUT JOURNALS AND LISTS
Journals and Lists
Sample FAX Parameter List
*************** -FAX PARAMETER LIST- ************** DATE FEB-15-2001 ***** TIME 15:00 *** P.01
(1)
PARAMETER
NUMBER
(7)001
* 002
003
099
(2)
DESCRIPTION
CONTRAST
(HOME)
RESOLUTION (HOME)
ORIGINAL
(HOME)
(3)
SELECTION
(4)
CURRENT
SETTING
(1:Lighter ............. 7:Darker)
(1:Standard
2:Fine
3:S-Fine)
(1:Text
2:T/P
3:Photo)
MEMORY SIZE (FLASH)
(5)
STANDARD
SETTING
4
2
1
4
1
1
(2MB + 4MB) (6)
-PANASONIC
************************************ -HEAD OFFICE
- ***** -
201 555 1212- *********
Explanation of contents
(2) Description
(3) Selection
: "(HOME)" means home position
setting.
(4) Current setting
: "----" indicates code or password is not
set. When the code or password is set,
it is shown in parenthesis.
(5) Standard setting
: Factory preset standard setting
(6) Memory size
: (Base memory + option memory)
(7) Changed setting
: “*“ indicates that the Factory preset
setting was changed.
PRINTOUT
JOURNALS AND
LISTS
(1) Parameter
number
173
PRINTOUT JOURNALS AND LISTS
This page is intentionally left blank.
174
Problem Solving
Troubleshooting
If You Have Any of These Problems
Mode
Symptom
Cause / Action
Page
Document doesn't
feed/multiple feeds
1. Check that your document is free of staples and paper
clips, and that it is not greasy or torn.
2. Check that your document is the right type to send through
an ADF by consulting the list on "Originals You Cannot
Send". If your document has the characteristics listed, use
the Platen Glass instead.
3. Check that the document is loaded properly.
37
Does not stamp
Check Fax Parameter No. 004 and No. 028 settings.
Stamp too light
Replace stamp or refill the ink.
Vertical lines on the
transmitted document
Check own copy quality. If copy is OK, your machine has no
problem, report to the receiving party that they have a
problem. If copy is NG, clean the Scanning Area.
--
Replenish the recording paper.
--
Recording paper
misfeed
Remove the misfed paper.
(See Operating Instructions (for Copier) page 58)
--
Recording paper
doesn't advance into
machine
Make sure that there is paper in the Paper Tray(s). Follow the
instructions for loading paper.
--
Recording paper
doesn't eject after
printing
Check to see if the recording paper has misfed inside of the
machine.
--
Document auto
reduction doesn't work
Check Print Reduction settings.
68
Replace the Toner Cartridge.
--
Install the Waste Toner Box.
--
During Transmission
Transmission Copy
Quality
179
Transmitted document
is blank
: Add Paper
During Reception
33, 34
: Add Toner
: No Waste Toner
Box
PROBLEM
SOLVING
Continued on the next page...
175
PROBLEM SOLVING
Troubleshooting
Mode
Symptom
176
Page
No dial tone
1. Check the connection of the telephone line.
2. Check the telephone line.
180
No auto answer
1. Check the connection of the telephone line.
2. Check the Reception mode setting.
3. If the Fax Parameter No. 013 (AUTO JOURNAL PRINT) is
set to "Valid" (default setting) and the machine is printing
the received document(s) from memory, which also
happens to be the 100th transaction, the machine will not
auto answer until the Transaction Journal completes
printing.
180
66
Cannot transmit or
receive
An information code will be shown on the display. Refer to the
information code table to find out the trouble.
177
No unit operation
To reset the machine, turn-off the Power Switch for a few
seconds then turn it on again.
Communication
No Unit Operation
Cause / Action
9
PROBLEM SOLVING
Troubleshooting
Information Codes
When something unusual occurs, the display may show one of the Information Codes listed below. These will
help you to identify and correct the problem.
Meaning
Action
Page
400
During initial handshake, receiving station did not
respond or communication error occurred.
1. Check with the other party.
2. Reload the document(s) and send again.
--
401
Remote station required a Receiving Password to
receive the original.
Remote station does not have Confidential Mailbox.
Check the remote station.
--
402
During initial handshake, communication error
occurred.
Reload the document(s) and send again.
--
403
No polling capability at the remote side.
Ask remote side to set "POLLED=ON".
--
Reload the document(s) and send again.
--
404/405 During initial handshake, communication error
occurred.
406
Transmission Password does not match.
Receiving Password does not match.
Received from an unauthorized station in Selective
Reception mode.
Check the password or the telephone number
in the Phone Book.
407
No confirmation from the receiving station for the
previous page sent.
Wait a few minutes and send again.
--
408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.
--
133
136
138
410
Communication aborted on the transmitting side.
Check with the other party.
--
411
Polling password does not match.
Check the polling password.
34
412
No data from the transmitting side.
Check with the other party.
--
414
Polling password does not match.
Check the polling password.
34
415
Polling transmission error.
Check the polling password.
34
416/417 Received data has too many errors.
418/419
Check with the other party.
--
420/421 Machine goes to receiving mode, but receives no
command from the transmitting side.
1. Remote side misdial.
2. Check with the other party.
--
422/427 Interface is incompatible.
Check with the other party.
--
430/434 Communication error occurred while receiving.
Check with the other party.
--
436/490 Received data has too many errors.
Check with the other party.
--
456
• Unit received a confidential document or was 1. Print a File List and check the contents.
requested to be polled of a confidential document 2. Wait until unit finishes printing.
under any of following conditions.
1) Not enough space in memory to receive the
confidential document.
2) Confidential Mailbox is full.
3) While printing received document(s).
89
• Unit was requested to relay a document.
492/493 Communication error occurred while receiving.
494
495
Telephone line disconnected.
Check with the other party.
--
Check with the other party.
--
Continued on the next page...
177
PROBLEM
SOLVING
Info.
Code
PROBLEM SOLVING
Troubleshooting
Info.
Code
Meaning
Action
Page
501/502 Communication error occurred using the internal V.34
Modem.
Check with the other party.
--
540/541 Communication error occurred while transmitting.
542
543/544
1. Reload the document(s) and send again.
2. Check with the other party.
--
Check with the other party.
--
Check with the other party.
--
550
Telephone line disconnected.
552/553 Communication error occurred while receiving.
554/555
580
Sub-Address transmission to a unit that has no SubAddress function.
Check the remote station.
153
581
Sub-Address Password transmission to a unit that has Check the remote station.
no Password Sub-Address function.
153
630
Redial was not successful due to a busy line.
Reload the document(s) and send again.
--
631
During dialing, STOP was pressed.
Reload the document(s) and send again.
--
634
Redial was not successful due to no response from the Check the telephone number and send again.
called station or wrong number dialed.
--
Note: If busy tone was not detected, the machine will
only redial once.
638
Power failure occurred during the communication.
Check the power cord and plug.
--
870
Memory overflow occurred while storing document(s)
into memory for transmission.
1. Transmit document(s) without storing into
memory.
2. Install Optional Memory Card.
48
--
(see Note 1)
NOTE
1. After identifying the problem and verifying the recommended action, if the Information Codes keep reoccurring or
for help on Information Codes that appear on your machine but are not listed above, please contact your local
Authorized Panasonic Dealer.
(For mechanical failures, see the Troubleshooting section in the Operating Instructions (For Copier) page 66)
178
PROBLEM SOLVING
Troubleshooting
Verification Stamp
The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be
replaced or refill the ink.
To remove the stamp
1
Open the ADF Input Tray.
2
Open the ADF Exit Cover.
3
(1) Remove by pulling the Stamp Assembly
upward.
(2) Remove the Stamp. Replace the stamp
with a new one or refill the stamp with a few
drops of the specified ink into the back of
the stamp.
4
Reinstall the Stamp Assembly.
(see Note 2)
NOTE
1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp. See page 72 of the Operating
Instructions (For Copier) for order number.
2. Stamp ink refills can be purchased from a stationary store. Use blue Shachihata” X” Stamp ink (No. 22113) or its
equivalent.
179
PROBLEM
SOLVING
(see Note 1)
PROBLEM SOLVING
Troubleshooting
Checking the Telephone Line
If you do not hear a dial tone when the MONITOR key is pressed or the incoming call does not ring on your
machine (No automatic receive).
1
Unplug the Telephone Line Cable from the
telephone jack that was supplied by the
telephone company.
2
Plug a different regular telephone into the
3
Check for dial tone through the handset. If
same telephone jack.
there is still no dial tone, report it to your local
telephone company.
or
Call from another telephone to this number. If
the telephone does not ring, report it to your
local telephone company.
180
Appendix
Specifications
Compatibility
ITU-T Group 3
Coding Scheme
JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)
Modem Type
ITU-T V.34, V.17, V.33, V.29, V.27ter and V.21
Modem Speed
33600 - 2400 bps
Original Size
Ledger/Legal/Letter/Letter-R/Invoice/Invoice-R
Max: Platen Glass : 11" x 17" (Ledger)
ADF
: 11.7" (Original’s Width)
Min: Platen Glass : No Minimum
ADF
: 5.5" x 8.5" (Invoice)
Original Thickness
0.0027" (13 lbs) - 0.0059" (29 lbs)
ADF Capacity
(Automatic Document
Feeder)
Up to 50 sheets (Letter, Invoice)
Up to 30 sheets (Ledger, Legal)
Scanning Method
Sheet Feeding or Flatbed with CCD type image sensor
Effective Scanning Width
11.5" (292 mm)
Scanner Resolution
Horizontal: 203 pels/inch (8 pels/mm)
: 406 pels/inch (16 pels/mm)
Vertical
: Standard and Fine
Resolution
: Super Fine Resolution
: 98 lines/inch (3.85 lines/mm) : Standard Resolution
: 196 lines/inch (7.7 lines/mm) : Fine Resolution
: 391 lines/inch (15.4 lines/mm): Super Fine Resolution
181
APPENDIX
Continued on the next page...
APPENDIX
Specifications
Print Margin
0.16 in
(4 mm)
0.16 in
(4 mm)
0.16 in
(4 mm)
Phone Book Memory
Capacity
0.16 in
(4 mm)
200 stations
Each station can register up to 36 digits for each telephone number
(including pauses and spaces) and up to 15 characters for each station
name
Image Memory Capacity
Base Memory
120 pages
with 4 MB Flash Memory Card
440 pages
with 8 MB Flash Memory Card
760 pages
(Based on ITU-T Image No. 1 chart, using Standard Resolution)
182
Power Consumption
Normal Operation Mode:
Energy-Saver Mode
:
Sleep Mode
:
Maximum
:
FCC Registration Number
BTLJPN-35062-FA-E
Ringer Equivalence
2.1B
Approx. 175 Wh
Approx. 74 Wh
Approx. 2.9 Wh
Approx. 1.4 kW
APPENDIX
Options and Supplies
183
APPENDIX
The DP-2500/3000 is a digital photocopier which can produce images with great clarity. Furthermore, its copying
functionality can also be greatly enhanced by the addition of specially selected options and supplies.
For a list of available options and supplies, see the Operating Instructions (For Copier) pages 71 and 72.
APPENDIX
FCC Notice for User in USA
!
WARNING
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC
Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the Operating Guide, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required
to correct the interference at his/her own expense. (see Note 1)
Any unauthorized changes or modifications to this equipment would void the users authority to operate this device.
Ask your telephone company or installer to install the jack suitable for your device if such is not available.
The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those
devices ring when your telephone number is called. In most, but not all areas, the sum of the REN’s of all devices connected to
one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by
the REN, you should contact your local telephone company to determine the maximum REN for your calling area.
If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service
temporarily. If possible, they will notify you in advance. But if advance notice isnít practical, you will be notified as soon as
possible. You will be informed of your right to file a complaint with FCC.
Your telephone company may make changes in it’s facilities, equipment, operations or procedures that could affect the proper
functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted
telephone service.
If you experience trouble with this telephone equipment, please contact the manufacturer’s authorized service agency for
information on obtaining service or repairs. The telephone company may ask that you disconnect this equipment from the
network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.
!
WARNING
For protection against the risk of electric shock, always disconnect all cables from the wall outlet before servicing, modifying or
installing the equipment.
This equipment may not be used on coin service provided by the telephone company nor connected to party lines.
NOTE
1. This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a label that
contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this
equipment.
You must, upon request, provide this information to your telephone company.
184
APPENDIX
FCC Notice for User in USA
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device to send any message via telephone facsimile machine unless such message clearly contains in
a margin at the top or bottom of each transmitted page or on the first page of transmission the following
information:
1) Date and Time of transmission; and,
2) Identification of either business, business entity or individual sending the message: and,
3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, you should refer to pages 17 to 24 in this
Operating Instructions to complete the steps.
Example of Header Format (LOGO, ID Number setting)
FEB-15-2001 09:00
PANASONIC
1) Date and Time
2) LOGO
201 348 7000
P.01/05
3) ID Number
The DP-2500/3000 copier complies with Tier 2 of the Environmental Protection Agency's Energy
Star Program. This voluntary program specifies specific energy consumption and usage
standards for copiers. These copiers will automatically “power down” after a specified period of
non-use.
The use of these Energy Star compliant copiers will reduce energy consumption and ultimately
benefit the environment.
185
APPENDIX
The default functions can be adjusted depending on your office requirements. Please see your
authorized Panasonic copier dealer for more details.
APPENDIX
Notice to User in Canada
NOTICE
The Industry Canada Label identifies certified equipment. This certification means that the equipment meets certain
telecommunications network protective, operational and safety requirements. The Department does not guarantee the
equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local
telecommunications company. The equipment must also be installed using an acceptable method of connection. The
customer should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by supplier. Any
repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and
internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural
areas.
!
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection
authority, or electrician, as appropriate.
NOTICE
The ringer equivalence number (REN) assigned to each terminal device provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of
devices subject only to the requirement that the sum of the ringer equivalence numbers of all the devices does not exceed 5.
186
APPENDIX
Notice to User in Canada
Avis
L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est conforme à
certaines normes de protection, d'exploitation et de sécurité des réseaux de télécommunications. Le Ministère n'assure
toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur. Avant d'installer ce matériel, l'utilisateur doit
s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit
également être installé en suivant une méthode acceptée de raccordement.
L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus n'empêche pas la
dégradation du service dans certaines situations. Les réparations de matériel homologué doivent être effectuées par un
centre d'entretien canadien autorisé désigné par le fournisseur. La compagnie de télécommunications peut demander à
l'utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de
mauvais fonctionnement. Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source
d'énergie électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont raccordé ensemble.
Cette précaution est particulièrement importante dans les régions rurales.
!
Avertissement
L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service d'inspection des
installations électriques, ou à un électricien, selon le cas.
Avis
187
APPENDIX
L'indice d'équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui
peuvent être raccordés à une interface. La terminaison d'une interface téléphonique peut consister en une combinaison de
quelques dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède
pas 5.
APPENDIX
Glossary
188
Access Code
A 4-digit programmable access code that prevents unauthorized operation
of your Fax.
ADF
(Automatic Document
Feeder)
The mechanism that delivers a stack of original pages to the scanner one
page at a time.
Automatic Reception
The mode that allows you to receive fax documents without user
intervention.
Auto Print Reduction
The method of automatically reducing a received document so that it can
be printed onto a standard size piece of plain paper. For example, your
machine will reduce an incoming legal size page to 75% of its original size
so it could fit on a letter size page.
Batch Transmission
The ability to accumulate different document files for the same
destination(s) to be transmitted in a single phone call.
BPS
(Bits Per Second)
The amount of data that is transmitted over the phone line. Your machine
can start at the Max. Modem speed and automatically steps down to
suitable speed depending on the phone line condition and the receiving
machines capabilities.
(Max. Modem Speed is 33600 BPS)
C.C.I.T.T.
Consultative Committee on International Telegraph and Telephone. This
organization has presently developed four groups of industry standards
that insure facsimile compatibility.
Character ID
A programmed proprietary code name that allows up to 16 alphanumeric
characters identifying your facsimile machine.
Coding Scheme
The data compression method used by facsimile machines. Your machine
utilizes Modified Huffman (MH), Modified Read (MR), Modified Modified
Read (MMR) and Joint Bi-level Experts Group (JBIG) coding schemes.
Comm. Journal
Refers to either the Communication Journal, Relay Transmission Report,
or the Confidential XMT Report.
Confidential RCV Report
The report that gives you information about a confidential document(s) that
is held in your machine's memory.
Contrast
Signifies the scanning sensitivity in terms of lightness and darkness of your
original transmitting pages.
Cover Sheet
A Fax Cover Sheet can be attached to your transmit document(s) that
shows the recipient's name, originator's name and number of pages
attached.
DDD
(Direct Distance Dialing)
A telephone service that allows unassisted dialing, no operator assistance
is required.
Deferred Polling
The ability to retrieve documents from other stations at a later time.
Deferred Transmission
The ability to send documents to other stations at a later time.
Department Code
This operation require the user to input a preset 4-digit Department Code
before transmission. The Department Name of selected Department Code
is printed on the Header of each page sent, Cover Sheet, Comm. Journal
and Individual Transmission Journal.
APPENDIX
Glossary
Direct Dialing
The method of dialing where you enter the entire telephone number
through the keypad.
DTMF (Dual Tone MultiFrequency)
Dialing method that sends a different set of frequencies for each digit of the
telephone keypad. Commonly refers to touch tone dialing.
Duplex Scan
The ability to scan both sides of 2-sided original(s) for transmission.
ECM (Error Correction Mode) The ability to correct transmission errors as detected during the
transmitting phone call.
End Receiving Station
In a relay network, the final station designated to receive the document(s).
FAX Parameter List
The list that contains the home Fax Parameter settings that you have
programmed into your machine.
F.C.C.
Federal Communications Commission. The U.S. Government organization
that regulates communications originating or terminating in the United
States.
File
A task that has been stored into the memory of your unit. Examples are
deferred transactions.
Fixed Print Reduction
The method that allows you to determine one reduction rate, such as 75%,
for all incoming documents.
Function
The control panel key that will be utilized to begin an operation or
configuration of a feature.
G3 Mode (Group 3)
Refers to the standards and transmission capabilities of the current
generation of facsimile machines.
Group Dialing
The ability to program many telephone numbers into a single station so
that many locations can be dialed in sequence utilizing a single keystroke.
Handshaking
The exchange of a group of control signals that communicate between the
transmitter and receiver. These signals determine the condition at which
communication can occur.
Header
A row of information that is transmitted by the sending machine and printed
on the top of each page by the receiving unit. This identifies the
transmitting unit and information about the transmission, such as time and
date.
ITU-T
International Telecommunication Union - Telecommunication, formerly
known as C.C.I.T.T.
ITU-T Image No. 1
An industry standard original that allows comparisons of the transmission
speeds and capabilities of facsimile machines.
ID
A programmable address of up to 20 digits identifying your machine.
Image Memory Capacity
This signifies the amount of memory available in your machine for storing
pages of documents. All page units of measure are based on the ITU-T
Image No.1.
Index Keys
A series of alphabetized keys for easy access to the stations programmed
in the Phone Book.
189
APPENDIX
Continued on the next page...
APPENDIX
Glossary
Individual Transmission
Journal
A report that is printed by the transmitting unit stating information regarding
the last document transaction.
Industry Canada (D.O.C)
Department of Communications. The Canadian Government organization
that regulates communications originating or terminating in Canada.
Information Code
A code that is internally generated by your Fax machine stating a specific
operational error or machine failure.
Initial Sending Station
In a relay network, the station that is originating the original transmission.
Journal
A report that is printed by your unit listing the last 100 transactions.
Key Name
An alternate to the station name that can be programmed for each Phone
Book dialing number key. (By default it displays the first 10-characters of
the station Name)
Keypad
A group of numeric keys located on your control panel.
LCD
Liquid Crystal Display. The display area of your machine.
Manual Reception
A mode that requires operator intervention to receive an incoming
document.
Memory Transmission
The documents are scanned into memory before actual connection to the
phone line for transmission.
Modem
A device that converts signals from your fax machine into signals that can
be transmitted over telephone lines.
Multi-Station Transmission
The ability to broadcast the same set of documents to a programmed
number of locations.
Off-Hook Dialing
The direct dialing of a telephone number with the optional handset out of
the cradle or "off the hook."
On-Hook Dialing
The direct dialing of a telephone number with the optional handset in the
cradle or "on the hook."
Overlap Printing
Documents too long to be reduced are automatically printed on two pages
with approximately 13 mm overlap.
Panasonic Super Smoothing An electronic image enhancement (Panasonic Super Smoothing) that will
create a particular pattern for the improvement of copy quality.
190
Phone Book Number
The ability to store full phone numbers into the dialer and then utilizing a
single keystroke to speed dial that number in the future.
Photo
A scanning technique to distinguish levels of gray from black and white.
Your machine can detect up to 256 levels of gray in photo mode.
Pin Code Access
Personal Identification Number. It can be set if your PBX requires a PIN
code to get an outside line.
Polling
The ability to retrieve document(s) from another facsimile machine.
Polling Password
A 4-digit programmed code that enables the security of document(s) being
polled.
Print Reduction Modes
The methods used to determine how an incoming document will be
reduced to print onto the paper loaded in your machine.
APPENDIX
Glossary
Program Keys
Keys that are defined for storing a sequence of stations to be dialed or
polled.
Protocol
A protocol is the special set of rules for communicating that the end points
in a telecommunication connection use when they send signals back and
forth. Both end points must recognize and observe the protocol.
PSTN
Public Switched Telephone Network. Network of interconnected switching
equipment and transmission facilities.
Qwerty Keyboard
A keyboard on the Touch Panel Display that is used to enter letters and
symbols for various programming functions.
Receiving Password
A 4-digit password that is checked before a document is received.
Relay Transmission Report
A report that contains information regarding the last document
transmission to a relay station.
The document is set as (
→
transmitted as (
→
Rotation XMT
), the image is rotated by 90º and then
).
Selective Reception
A function that can be set so that your unit will receive from only those
machines programmed into your dialer.
Station Name
Alphanumeric ID which can be programmed for each Phone Book dialing
number.
Stored Originals
Documents that have been scanned and now are stored in your machine's
memory.
Sub-Address
ITU-T recommendation for further routing, forwarding or relaying of
incoming faxes.
Sub-Address Password
ITU-T recommendation for additional security that corresponds to the SubAddress.
Transmission Reservation
The ability to preset a telephone number so that you may reserve a
transmission while your unit is performing another function.
Transmission Password
A 4-digit password that is checked when a document is transmitted.
User Parameter
Programmed parameters that provide information to other stations.
Examples are logo, character ID, date and time.
Verification Stamp
A user selectable transmission verification stamp that stamps an "X" mark
on the scanned documents that are successfully transmitted or stored in
memory.
View Mode - File List
Allows you to view the brief contents of the memory files through the LCD
display without having to print the Memory File List.
View Mode - Journal
Allows you to view the brief contents of the journal through the LCD display
without having to print the journal.
191
APPENDIX
Substitute Memory ReceptionYour machine's ability to store an incoming document into its memory,
when it runs out of recording paper or toner.
APPENDIX
ITU-T Image No. 1
All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
192
Index
Index
A
Access Code ............................................... 35, 100
Adding Documents Into a File ............................. 96
Adding Telephone Numbers ............................... 25
Adjusting the Volume .......................................... 16
Auto Journal Print................................................ 34
Automatic Reception ........................................... 66
Automatic Redialing ............................................ 65
Automatic Reduction ........................................... 68
B
Basic Transmission Settings ............................... 38
Batch Transmission............................................. 71
C
Changing the Department Code ....................... 121
Changing the Start Time or the Station of a File . 91
Character ID........................................................ 21
Checking the Telephone Line ........................... 180
Comm. Journal.................................................... 33
Communication Journal (Comm. Journal)... 40, 166
Compatibility with Other Machines............ 135, 142
Conf. Polled File Save......................................... 35
Confidential Code.............................................. 142
Confidential Communication ............................. 142
Confidential Mailbox.......................................... 142
Contrast......................................................... 33, 38
Control Panel ...................................................... 10
Cover Sheet ........................................................ 35
Customizing Your Machine ................................. 31
D
Deferred Advanced Communication ................... 76
Deferred Polling .................................................. 74
Deferred Transmission........................................ 72
Delayed Batch Transmission .............................. 71
Deleting a Confidential Document Stored
in Your Machine’s Mailbox ................................ 151
Deleting a File ..................................................... 93
Deleting the Department Code.......................... 123
Department Code........................................ 35, 117
Diagnostic Password........................................... 35
Dialing Method .................................................... 33
Dialing Method (Tone or Pulse) .......................... 13
Dialing with a PIN Code .................................... 115
Direct Transmission ............................................ 48
Direct Transmission Reservation ........................ 63
Directory Dialing Numbers .................................. 25
Distinctive Ring Detector (DRD)........................ 109
Double-Sided Transmission (Receiving)............. 50
Duplex Print......................................................... 36
Duplex Scan........................................................ 53
E
Edit File Mode ..................................................... 89
Editing for Group Dialing ..................................... 85
Editing the Phone Book....................................... 27
Erasing the Program Key Settings ...................... 87
External View ........................................................ 9
F
Fax Cover Sheet ............................................... 110
FAX Output Tray ................................................. 35
FAX Parameter List ........................................... 172
Fax Parameter Table........................................... 33
FCC Registration Number ................................. 182
File Acceptance Report ....................................... 34
File List ................................................................ 89
Fixed Reduction .................................................. 68
Flatbed Scanning ................................................ 37
Function Key ......................................................... 8
G
General Description................... 110, 117, 135, 153
Group and Program List .................................... 170
H
Header Format .................................................... 33
Header Print ........................................................ 33
How to Load Originals ......................................... 37
I
ID Number ........................................................... 23
If You Have Any of These Problems ................. 175
Image Memory Capacity ................................... 182
Incomplete File Save........................................... 34
Individual Transmission Journal
(Ind. XMT Journal)............................................. 163
Information Codes ............................................. 177
ITU-T Image No. 1............................................. 192
J
Journals and Lists ............................................. 161
K
Key/Buzzer Volume............................................. 33
L
Line Selection...................................................... 36
List Output Tray................................................... 36
Loading Originals ................................................ 37
Logo .................................................................... 19
193
Index
M
Manual Number Dialing........................................44
Manual Number Dialing (Direct Transmission) ....48
Manual Reception ................................................66
Manual Redialing .................................................65
Memory ................................................................33
Memory Size (Flash Memory) ..............................36
Memory Transmission..........................................42
Memory Transmission Reservation
(Multi-Tasking) .....................................................61
O
Off-Hook Dialing...................................................57
On-Hook Dialing...................................................59
Operating Your Machine with the Access Code
(Restrict Access of Fax Parameters Only) .........103
Operating Your Machine with the Access Code
(Restrict All Operations) .....................................102
Original.................................................................33
Original (Text/Photo) ............................................39
P
Password Communications................................135
Password Reception ..................................135, 138
Password Transmission .....................................135
Password-RCV.....................................................35
Password-XMT.....................................................35
PC-Fax RCV Mode ..............................................35
Phone Book..........................................................25
Phone Book Dialing..............................................46
Phone Book List .................................................168
PIN Code Access .........................................35, 113
Polled File Save ...................................................34
Polling ..................................................................77
Polling a Confidential Document from a
Remote Station’s Mailbox ..................................145
Polling Documents from Another Station .............79
Polling Password..................................................34
Power Consumption...........................................182
Preparing to be Polled..........................................77
Print Margin........................................................182
Print Reduction...............................................34, 68
Printing a Confidential Document from
Your Machine’s Mailbox .....................................150
Printing a Department Code Journal..................130
Printing a Department Code List ........................128
Printing Out a File ................................................95
Printing Out Documents .....................................107
Priority Transmission Reservation .......................63
Program Keys ......................................................81
194
Q
Quick Memory XMT ............................................ 35
R
Ratio .................................................................... 68
RCV to Memory................................................... 34
RCV’D Time Print ................................................ 33
Real-Time Batch Transmission ........................... 71
Receive Mode ..................................................... 34
Receive To Memory .......................................... 104
Receiving a Confidential Document into
Your Machine’s Mailbox .................................... 147
Receiving Originals ............................................. 66
Receiving Oversize Documents .......................... 69
Redial .................................................................. 65
Reduction Ratio................................................... 34
Resolution ..................................................... 33, 38
Retry an Incomplete File ..................................... 98
Ring Pattern Detect (DRD).................................. 34
Ringer Equivalence ........................................... 182
Ringer Volume .............................................. 15, 36
Rotated Transmission ......................................... 50
Rotation XMT ...................................................... 35
Rreceiving Password ........................................ 138
S
Safety Information ................................................. 5
Select RCV.......................................................... 35
Selecting the Print Reduction Mode .................... 68
Selective Reception .......................................... 133
Sending a Confidential Document to
a Remote Station’s Mailbox .............................. 143
Sending a Document with Department Code .... 125
Sending a Document with Department Code
(Voice Mode Transmission) .............................. 126
Sending a Fax with Sub-Address ...................... 156
Sending Document(s) Using Duplex Scan .......... 53
Sending Documents ............................................ 42
Sending Non-Standard Size Originals ................ 37
Setting Duplex Print ............................................ 55
Setting for Group Dialing ..................................... 81
Setting for Program Dial ...................................... 83
Setting Password Transmission ........................ 136
Setting RCV To Memory ................................... 105
Setting the Access Code ................................... 100
Setting the Date and Time .................................. 17
Setting the Department Code............................ 117
Setting the Department Code Name ................. 119
Setting the Fax Parameters ................................ 31
Setting the Monitor Volume ................................. 16
Setting the RCV To Memory Password ............ 104
Setting The Ringer Volume and Monitor Volume 15
Index
Setting the Rotation XMT .................................... 51
Setting the Sub-Address into a Phone Book
Numbers............................................................ 154
Setting Your Character ID ................................... 21
Setting Your LOGO ............................................. 19
Special Tray ........................................................ 36
Stamp.................................................................. 33
Stamp at Mem. XMT ........................................... 34
Storing a Confidential Document in Your
Machine’s Mailbox............................................. 148
Sub-Address Password....................................... 35
Sub-Addressing................................................. 153
Substitute Memory Reception ............................. 70
Substitute RCV.................................................... 34
T
Timer Controlled Communications...................... 72
To Use the Fax Cover Sheet............................. 110
Transaction Journal........................................... 161
Transmission Password .................................... 136
Transmission Reservation................................... 61
Troubleshooting ................................................ 175
U
Use Sub-Address Temporarily .......................... 158
User Parameters ........................................... 19, 20
Using Manual Number Dialing .......................... 157
Using Password Reception ............................... 141
Using Password Transmission.......................... 140
V
Verification Stamp ....................................... 39, 179
Voice Mode Transmission................................... 57
X
XMT Reduction ................................................... 34
195
Facsimile Telephone Number Directory
Name
Telephone Number
U.S.A. Only
WARRANTY
“PANASONIC DOCUMENT IMAGING COMPANY MAKES NO WARRANTIES, GUARANTEES OR
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS
PANASONIC COPIER, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
PANASONIC DOCUMENT IMAGING COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT
TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL,
INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE
CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC COPIER. SEE
YOUR DEALER FOR DETAILS OF DEALER'S WARRANTY.”
For Service, Call:
Panasonic Document Imaging Company
A Division of Matsushita Electric Corporation of America
Two Panasonic Way
Secaucus, New Jersey 07094
Panasonic Canada Inc.
5770 Ambler Drive, Mississauga,
Ontario L4W 2T3
T0600-2020
DZSD001094-2
February 2001
Printed in Japan
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