Panasonic Answering Machine KX-F2710NZ User manual

Panasonic Answering Machine KX-F2710NZ User manual
Panasonic
Telephone Answering System
with Facsimile
KX-F2710NZ
Model No. K A-F2750NZ
(Ренате
‚МАСТИ
Please read these Operating
Instructions betore using the unit.
Please read IMPORTANT SAFETY INSTRUCTIONS on
page 74 before use. Read and understand all instructions.
WARNING
WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING
ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS
UNIT TO AN AUTHORIZED SERVICE CENTER.
DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER
CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER
FIRST.
THE POWER SOCKET WALL QUTLET SHOULD BE LOCATED NEAR THE EQUIPMENT AND BE
EASILY ACCESSIBLE.
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY
TYPE OF MOISTURE.
>
Accessories
Power cord....... 1pc. Telephone line _ Paper stacker .... 1 pc. Recording paper . .1 pc.
cord ............ 1 pc. |
—
| (page 9) (page 9)
. AA (R6, UM-3) size
‚battery ......... 4 pcs
(page 11) (page 11) | {page 10)
Any details given in these instructions are subject to change without notice.
The picture on the cover page may vary from the actual product.
The product is available in either white (KX-F2710NZ) or grey (KX-F2750NZ).
© 1995 Kyushu Matsushita Electric Co., Ltd. All Rights Reserved.
2
Thank you for purchasing the Panasonic Telephone Answering System with Facsimile.
This unit combines multiple functions of Facsimile, Answering Device and Telephone;
You can send and receive documents and voice messages on a single line.
Features
General
e Desktop type
®[ CD (Liquid Crystal Display) readout
e Automatic paper cutter
e Silent ring fax recognition system (page 32)
e Help function (see below)
e Copier function (page 34)
Facsimile
e Automatic document feeder (up to 15 sheets)
® 64-level halftones
® Resolution: standard/fine/super fine/halftone (page 26)
® Delayed transmission (page 42)
e Paper save function (page 49)
e Overseas transmission mode (page 47)
e Remote fax receiving using an extension phone (page 43)
e Junk mail prohibitor (page 44)
e Day/night mode (page 48)
e Ring pattern detection (page 46)
Digital Answering System:
e Voice mailbox (page 54)
e Tone remote control system
Integrated telephone system
e One-touch dialer (10 phone numbers) (page 19)
® 22-station speed dialer (page 20)
® Hands-free speakerphone (page 23)
e Electronic telephone directory (page 21)
в
HELP function
Use this function if the instructions are lost while using the unit. It will
provide the user with instructions.
{ari =
CC When the HELP button is pressed, the unit wiil print a quick reference.
N J
Information:
® Transmit the leaflet on page 77 to several of your associates. In this way, you can confirm that your unit
will function correctly and inform them of the procedure for transmitting documents and/or recording voice
messages.
Table of Contents
Installation and Preparation
Location of Controls
Front view
Rear view
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TUE EEE EAS AE ESA O AN AAA
ET Tr Ta |
9 мои а к жа а aE a ae.
Instaliing Your Unit ...
Installing the recording paper ..............
Installing the paper stacker
Installing the batteries
Connections and dialing mode setting . . . . ..
к а к м и тонком = FE mn a = = + 4
Adjusting Volumes
вок т = uv и ов и оч 4 ww w® 4% & WE ¥@ EF 4 1 Fr =u
Recording Greeting Messages ............
How to record greeting messages .........
Checking greeting messages .............
Setting the caller's recording time
EEE x Fa
Setting the Date, Time, Logo and ID
How to enter letters and symbols
Toentercharacters ..................
Special uses of the direct call
station keys ......................
Setting the date and time ................
Setting your logo ......................
Setting your facsimite telephone number ...
Setting the transmission report printing
a A =u x =
к к лк +#
Storing Phone Numbers for Automatic
Dialing .......... 2.2.2 sere.
Storing phone numbers for one-touch
dialing ............. a
Storing phone numbers for speed dialing . ..
To keep a phone number secret
а ян на вы вв ця
Electronic Telephone Directory ...........
How to use the electronic telephone
directory
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Selecting the Receive Mode
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Basic Instructions
Telephone
Making and Answering Voice Calls
Making voice calls
Making voice calls using automatic
dialing
Redialing the last dialed number
Voice muting
Answeringvoicecalls ...................
Helpful hints for the speakerphone
operation
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"1 * #* 1 EF 1% = 4 +5 pp =m Fp 2 4 FT 4 4 = WW FT F a a & 4 0
т +#* + 5 4 FF 1 = =
т о ва ки п ва в хх вн вы ки + новая = = =u
= ка и Ww AF =m = a x oF oF @® § on вооон T8
4
Facsimile
Before Transmission ....................
Acceptable documents .............ee...
Loading documents
Setting resolution
Sending 16 or more sheets
RE EA EE AEREA EA
а киа ник квин ет ея и кич яние x
и 1 + чи ки ча ав ня
Transmitting Documents ................
Transmitting documents manually
Transmitting documents with fewer
procedures
Transmitting documents using automatic
dialing
и ном мн на м отм ки я в kd kk WoW" or ER oF ORF OE Oa aw
Receiving Documents and/or
VoiceCalls ..........................
Manuaireception ......................
Automatic reception ....................
Receiving in the ANS/FAX mode .........
Setting the number of rings to answer
in the ANS/FAX mode ............—..
Receiving in the TEL/FAX mode .........
Setting the number of rings to answer
in the TEL/FAX mode ..............
Silent ring fax recognition system
Receiving in the FAX mode .............
Setting the number of rings to answer
in the FAX mode
я пк ца в в
Copier
Making a Copy
« = и + ии ен ин ки тнт ® 4 = = = * ® = = ль
Answering Device
Operating the Answering Device .........
Setup of voice message and document
reception ....... 0...
Listening to recorded messages ..........
Functions during playback ..............
Erasing recorded messages .............
Recording a memo message ............
Recording a telephone conversation ......
Setting the message alert ...............
Setting the recording time alert ...........
Programming Functions
User Programmable Features ............
Basic features env
Advanced features
я ь 4 ва ки ие + 4 J = 4 a я вин + к
Advanced Instructions
Polling .......... a
Pollingreception ....... ...............
Polling transmission (Polled)
тоя чек 1 # 1 + + = Eu
Delayed Transmission
и я ан в a A x ow ця новая
Remote Fax Receiving Using an Extension
Phone ..................
Using an extension phone ...............
Changing the remote fax activation code ...
Junk Mail Prohibitor ................. ...
Setting the junk mail prohibitor ...........
Transmitting documents to your unit
with the prohibitor [D
и я кн ини к + я ны ка аня
Receiving with distinctive ring service .....
Setting the ring pattern detection ..........
Special Settings .......................
Logo printposition ................. ....
Overseas transmission mode
Setting the day/night mode
Paper save reception/copy
Extension copy
Original mode ........................
Resetting the advanced features
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ESF FAA ва к он
A A + a4 oF 4 kk 4 ow wv a4 om
. ии ч + PN FR FM ка тт оч ни я ава
« =* PF 3 4 mE + = mu a
Voice Contact .........................
Initiating voice contact ..................
Receiving a request for voice contact
TONE, RECALL and PAUSE Buttons
TONE button
EA п +
ь 4 4 + 4 =
# dw ESA F мч WE 4 4 EW mE 4 & ® w =m
и к вия офи чи и Ее чак чи к я и + 4 w a
«+ * 1 F 1 FF 4 ки ов я ов т w 1 = 1 5 1 1 4 2 a
Voice Mailbox .........................
To use mailbox ....... ................
Recording a personal greeting message
formailbox .........................
Programming the mailbox password .......
How incoming messages are recorded
intoeachmailbox ....................
Retrieving messages in the mailbox
Erasing recorded messages in the
mailbox ................ ae
Retrieving messages in the mailbox
from a remote location
Setting the mailbox alert
4 + # Ff 1 NW FF ¥ 4 a2 4 F = = =u un
+ +* #F # HE % 4 + # 4 ¥ 2 4 5 un
Operating the Answering Device
from a Remote Phone .................
Summary of remote operations ...........
Programming the remote ANS ID .........
Listening to the recorded messages
in the common memory ...............
Retrieving the recorded messages
in the mailbox ............. aa
Functions during playback ...............
Erasing a specific message from memory . .
Erasing all messages from memory
Recording a marker message ............
Re-recording a greeting message
Turning orvoff pager alert ................
To skip the greeting message
кк ка нь
+ + + m 1° 1 = u »
Pager Alert
EEES ES ESA ESA AENA
Reports and Lists
Printing Reports and Lists ...............
How to print each report/list
Sample reports and lists
Setting journal auto print
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и kb # "1 FE 14 1 1 F v = + > | 6 2
и я и ++ = x 4 =: #4 4 = 1 + 1 = +
Id Troubleshooting and
Maintenance
Troubleshooting .......................
Error messages on the display
General corrective measures .............
Explanation of communication result
onthereport ........................
Clearing a recording paper jam
Clearing a documentjam ................
Adjusting the feeder pressure
и и + тж 4 #4 = = = ay
т и mE a + + = 4 1 +»; =
+ и ии к цы к ¥ = EF Fu
Maintenance ...........................
Cleaning the document feeder unit
Cleaning the thermal head
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к и + пин ква т я в тия ®
General Information
Important Safety Instructions
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Specifications
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+ и ки кв к а 4 4 ав и ки ки ви вц ци но ноя я вия = ®
Speed dialer list
=: ии шк EH я ов в +4 EA ME в
Answering device remote operation
card
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Installation and Preparation
Location of Controls
Front view
Paper stacker
Document entrance /
Document feeder tray
Speaker
O
Microphone
Top cover open lever
Document exit
Rear view
Power inlet
Recording paper exit
Line jack (LINE)
Dialing mode selector
installation and Preparation
Control panel
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EEE
gm 1 MENU fp -
! ABC DEF I 1
' O _:0 3|
1 I
(1) 2) (3): 4 O 10 о)
. 7 10
\ GH KL MNO REDIAL PAUSE |
3
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(9 D BY ® ©
(1) NEW MESSAGES button (page 35) Dial keypad
Used to play back only new messages. Used for dialing operation and parameter
(3) ERASE button (page 36) setting. Also used as character keys.
Used to erase recorded incoming messages. (ÿ SP-PHONE/VOICE STDBY button
(3) DIRECTORY button (pages 21, 23 and 28) (pages 23 and 52)
Used for on-hook dialing and voice contact
Used for speed dialing. Also used for the features.
electronic telephone directory.
MAIL BOX button (page 56) (2 MUTE button (page 24)
Used for voice muting.
Used to select a voice mailbox number.
(3 REDIAL/PAUSE button (pages 24 and 53)
MENU button Used to redial the last dialed number. Also
used to insert a pause into a phone number.
RECALL button (page 53)
Used to access some features of your host
RESOLUTION button (page 26) exchange.
Used to adjust scanning line density. ®
Used to start and exit various programming.
@
®
(6) RECEIVE MODE button (page 22)
Used to select the desired receiving mode.
©
STOP button (page 27)
HELP button (page 3) Used to stop fax communication.
Used to print an easy guide for operations. COPY button (page 34)
(9) TONE button (page 53) Used to start copying.
Used to temporarily change the dialing mode O START/SET button
from pulse to tone during a dialing operation. Used to start fax communication. Also used to
store parameters during programming.
installation and Preparation
Control panel (cont.)
Direct call station keys (pages 19, 23 and 28)
Used for one-touch dialing. Also used as
Character keys when logo and station names
are programmed.
LOWER key (pages 19, 23 and 28)
Used to access lower stations (6 to 10) for
one-touch dialing.
29 VOLUME buttons (page 12)
Used to adjust the volume level of the ringer,
handset and speaker.
RESOLUTION
Ce
RECEIVE MODE
LL]
| |
OD @
O REPEAT O SKIP ©
LLC ALL | O MEMO/
MESSAGES SWAY REC ©
a) GREETING О GREETING
SELECT REC
VOLUME GREETING CHECK
(Y | IA) (CoSTARTSET])
(1) REPEAT button (page 36) (9) SKIP button (page 36)
Used to replay the previous message during
Used to skip to the next message during the
the message playback.
message playback.
(2) ALL MESSAGES button (page 35) (5) MEMO/2WAY REC button (page 37)
Used to play back all the recorded voice Used to start and stop recording a memo
messages. message or a telephone conversation.
(3) GREETING SELECT button (pages 13 and (6) GREETING REC button (pages 13 and 54)
54) Used to start and stop recording a greeting
Used to select a desired greeting message message.
when recording or checking the greeting
message.
Installation and Preparation
Installing Your Unit
Installing the recording paper
Green bar
O Slide the lever toward you to open
the top cover.
@ Place a recording paper roll in the unit.
—Make sure that the shiny side of
the paper is facing up and that
there is no slack, tape or
glue residue on the paper roll.
(See note below.)
O Insert the leading edge of recording
paper under the green bar.
O Close the top cover carefully by gently
pressing down on both ends.
Notes:
e Use only the included roll or specified
recording paper, or else the print
quality may be affected and/or
excessive thermal head wear may
occur.
e The start of some recording paper rolls
Is secured using glue or tape. Residue
from this glue/tape may cause the
paper cutter to jam immediately
following installation of a new roll. To
prevent this, cut approximately 150 mm
(6 inches) from the new roll of paper
prior to installation.
Paper stacker
Installation and Preparation
Installing the batteries
The batteries are required to retain voice messages in memory when the power cord is disconnected or
during a power failure. install four AA batteries (supplied) before using the unit.
O Slide the lever toward you to open the top
cover and remove the battery compartment
E cover by pulling the hook toward you and lifting
ce т. It up.
O Install four AA batteries into the compartment
using correct polarity (+, —).
[a , © ® Replace the battery compartment cover by
| = . installing the tab of the cover into the hole
es -_ } first.
| * Press down the part marked “PRESS” until
it Clicks.
Lever
O Close the top cover.
|
Battery precautions:
® The batteries should be used correctly, otherwise, the unit ma y be damaged due to battery leakage.
e Do not mix different types of batteries.
e Do not charge, short-circuit, disassemble, heat or dispose in fire.
® Remove all the batteries when replacing.
Notes:
® if you do not install the batteries, or if the battery power is low:
— The display will show the following message;
BATTERY LOW
Install new batteries.
—Greeting and all messages saved in memory will be erased when a power failure occurs.
® Batteries should be installed in order to provide message retention during a power failure. Message
retention time is approximately 1 day with new batteries.
® To avoid losing the greeting and all messages saved in memory, the power cord must remain connected
when replacing batteries.
® Disconnect the telephone line cord before opening the battery compartment cover.
® Replace all the batteries once a year, or mis-operation may occur.
® Do not use Nickel-Cadmium batteries.
10
Installation and Preparation
Connections and dialing mode setting
Handset
=
y
| =
я! A SR = Handset cord
E =
©
CG Y
Coms”
Set the dialing mode to
either TONE or PULSE. MT
(Refer to helpful hint
below.)
DIALING MODE
TONE JL PULSE
Telephone
|| line cord
CZ = Single telephone line
[Power cord
Power outlet
eee] [= =)
(220-240 V, 50/60 Hz)
Helpful hint for setting the dialing mode:
1. Ensure that the dialing mode selector is set to TONE.
2. Lift the handset or press the SP-PHONE button, then listen for the dial tone.
3. Dial a familiar number.
4. If the call is successful, the unit is connected to a tone exchange. Leave the selector set to TONE.
5. If the call is not successful, the unit is connected to a pulse exchange. Switch the selector to PULSE.
Notes:
e We recommend the use of an exclusive power outlet to avoid interference from other equipment.
e When you operate this product, the power outlet should be near the product and be easily accessible.
e The unit will not function during a power failure.
e When you connect another telephone on the same line and if the decadic (pulse) signalling option is used,
bell tinkle may occur during dialling. If this occurs, the matter should be discussed with the telephone
supplier and should NOT be referred to Telecom Faults Service.
® Not all standard telephones will respond to incoming ringing when connected to the same line.
11
installation and Preparation
Adjusting Volumes
You can adjust the volume level of the ringer, the handset and the speaker.
These volume levels should be adjusted respectively.
To increase the volume level,
press A repeatedly.
To decrease the volume level,
press v repeatedly.
—The number of the black squares in the display
shows the volume level as below.
CL LA) vorume
RINGER/HANDSET/SPEAKER
Ringer volume
Handset volume
Speaker volume
Answering
device volume
12
Press the buttons (a/v) repeatedly while the unit is in idle status.
3 levels are available.
High Low Off
LOOTITIITIH — | LOT 0 H | RINGER OFF= OK?
Press START/SET for
confirmation.
Note:
e /f the ringer volume is set to off, the unit will not ring and the display will show
“RINGER OFF" in idle status.
Press the buttons (A/v) repeatedly when the handset is in use.
3 levels are avaliable.
High Middle Low
LLLITLILILLH —— | LLL LL H „| H
Press the buttons {A/v) repeatedly when the speakerphone is used.
8 levels are available.
High Low
НН = LO H
8 levels
Press the buttons (A/v) repeatedly while listening to messages recorded on the
answering device. 9 levels are available.
High Off
LITO — L H
9 levels
Installation and Preparation
Recording Greeting Messages
Record two types of greeting messages before using the unit as an answering device and a facsimile. One t IS
the message for the ANS/FAX mode, and the other is for the TEL/FAX mode.
The greeting message for the ANS/FAX mode tells a caller that you are unable to answer, and allows the
caller to leave a voice message or to send a fax message.
The greeting message for the TEL/FAX mode tells a caller that the unit is calling you up, and allows the
caller to wait until you answer the call or to send a fax message.
How to record greeting messages
Recording time is limited to 16 seconds for each message. Record a greeting message within 12 seconds
for optimum performance. Perform the following steps to record each of the messages.
e
Suggested messages
E For the ANS/FAX mode:
“This is (your name, business and/or telephone
number). We are unable to answer right now. To
send a fax, start transmission. To leave a
message, speak (or ‘speak for up to 1 minute’)
after the long beep. Thank you.”
M For the TEL/FAX mode:
“This is (your name, business and/or telephone
number). Please wait for someone to answer the
line. To send a fax, start transmission,”
@ Open the station key panel.
© M For the ANS/FAX mode: Press
GREETING SELECT.
ANS-GREETING
H For the TEL/FAX mode: Press GREETING
SELECT repeatedly until the following is
displayed.
TEL-GREETING
€) Press GREETING REC.
Example: Recording for the ANS/FAX mode
ANS REC 16s
— А Беер will be heard.
© Immediately after the beep, speak clearly and
loudiy toward the microphone from a distance
of approximately 200 mm (8 inches).
Q When finished, press STOP.
—After a beep, the unit will play back the
message so that you can confirm it.
Adjust the speaker's volume to a suitable
level by pressing the VOLUME buttons.
Notes:
¢ /f you make a mistake while recording, repeat
from step 2.
® You can record the greeting message for the
ANS/FAX mode by directly pressing the
GREETING REC button without pressing the
GREETING SELECT button.
e To delete greeting message; after pressing the
GREETING REC button in step 3, inmediately
press the GREETING REC button again or press
the STOP button.
13
Installation and Preparation
Checking greeting messages
| @ Open the station key panel.
@ 8 Checking the greeting message for the
ANS/FAX mode:
Press GREETING SELECT,
ANS-GREETING
R Checking the greeting message for the
TEL/FAX mode:
Press GREETING SELECT repeatedly until
the following is displayed.
TEL-GREETING
© Press START/SET.
—After a beep, the unit will play back the
message.
Notes:
® Adjust the speaker volume using the VOLUME button (see page 12).
® You can check the greeting message for the ANS/FAX mode by directly pressing the START/SET button
without pressing the GREETING SELECT button.
Setting the caller’s recording time
You can choose from two lengths of recording times for incoming messages.
VOX (unlimited): The unit will record an incoming message as long as a caller speaks (pre-selected
setting).
1 MIN (1 minute): The unit will record an incoming message up to 1 minute per message.
To change the recording time, proceed as follows:
о Press MENU. O | RECALL Press A or Y to select
CD the desired mode.
MENU .SYSTEM SET UP
Menu Lo SYSTEM SET U REDIAL/PAUSE
Wu
O Press #09. O Press START/SET to
START/ store the setting.
(3) (0) (9) RECORDING TIME KE»
Press START/SET. @ | Press MENU to end the
program.
© START/[SET]
$ > MODE=VON [AV] (MENU
14
Installation and Preparation
Setting the Date, Time, Logo and ID
How to enter letters and symbols
The dial keypad and the direct call station 1 are used as alphabet and symbol character input keys when
you enter your 10go and station names for automatic dialers.
To enter characters
Pressing each key will alternately select a character as shown below.
When the desired character is displayed, press # to move the cursor to the right and enter the next
character.
Keys Number of pressing times
1 2 3 4 5 6 7 8 9 10 11 12 13
(1) Пер ||, _
(2) A|B C|a b c | 2
(3) ОЕ | Е dlielflsg
(4) GH | 1! | 9 | п | i | à
(5) J | K 1 L 1j; | k | 1 | 5
(6) м | м | о т | п | о | 6
(7) P Q R S p q r 5 7
T U V t u V 8
(9) W X Y г. W X y Z 9
Co) 0 ( ) < > | " # $ % & ¥
? || * ela |
(>) « key (Used to move the cursor to the left)
©, » key (Used to move the cursor to the right)
Dejate eres
For example, when entering “Mike” as your logo:
O Press 6 once, then press #. O) Press 5 five times, then press $.
LOGO=M LOGO=Mik
© Press 4 six times, then press #. O) Press 3 five times.
LOGO=M: LOGO=Mike
Note:
® /f you make a mistake while programming, use # or % to move the cursor to the incorrect character, then
make the correction.
15
Installation and Preparation
Special uses of the direct call station keys
Direct call stations 2, 4 and 5 are used as command keys.
Character key
4
у () sPace 9
—-— Command keys
O netereso
bee
O LOWER
HYPHEN
J
The layout of the direct call station keys is printed on the reverse side of the directory card.
1. Remove the directory card cover with a pencil or similar object as shown.
2. Turn over the directory card. You will find how each command is assigned to the direct call station keys.
E Direct call station 2 (INSERT):
This key is used to insert one character (or one
space) in the programmed logo.
Example: Compny— Company
1. Press # or X% repeatedly until the cursor is
positioned on “п”.
LOGO=Compny
2. Press INSERT.
LOGO=Comp ny
3. Press 2 repeatedly until “a” is snown.
LOGO=Company
16
B Direct cali station 4 (SPACE):
This key is used to replace one character with a
space.
E Direct call station 5 (DELETE):
This key is used to delete one character from
the programmed logo.
Example: Comnpany-+Company
1. Press 4 or X repeatedly until the cursor is
positioned on “n”.
LOGO=Comnpany
2. Press DELETE.
LOGO=Company
installation and Preparation
Setting the date and time - on
The internal clock of the unit will print the date and time, on the top line of all fax messages you transmit,
and on the fax communication reports such as the journal report and the transmission report.
o Press MENU. O OOD Enter the current
MENU 0106106 month/day/year/hour/
a MENU 1.SYSTEM SET UP DD minute by selecting each
OO 2 digits. Then press ¥
A = for AM or press # for PM.
@ Press #01.
Example:
es Co) (1) SET DATE & TIME Aug. 10 1995, 3:00 PM
Press 08 10 95 03 00,
then press # to select
Press START/SET. PM.
© START/ÍSET]
O 01/01/95 12:004 © Press START/SET to
KE». - START/ store the setting.
KE»
_ _ O Press MENU to end the
В program.
2 en
Can 7 © > à Eu
Notes: -*:
e When you make a mistake while programming, press the STOP button, then make the correction.
e The accuracy of the clock will be approximately + 45 seconds a month at room temperature.
Setting your logo
The logo is used to identify fax messages that are being transmitted by your unit. it may consist of
alpha-numeric letters and symbols. Usually the logo is a company, division or personal name in an
abbreviated form.
о Press MENU. O OOD Enter your logo up to
COC) 30 characters by
es MENU 1.SYSTEM SET UP HCO following the instructions
DOG on page 15.
O Press #02. O Press START/SET to
START store the setting.
ODE [yu os >
O Press START/SET. 6, | Press MENU to end the
START/SET] CD) MENU program.
® > LOGO=
Note:
e When the first character is entered, the preset logo will be cleared.
17
Installation and Preparation
Setting your facsimile telephone number
Your programmed phone number will be printed on the top of each page transmitted from your unit.
о Press MENU. a) DOS Enter your facsimile
OMEN Deo telephone number up to
Е . SYSTEM SET UP DO) 20 digits.
DO — The # button provides
== 5 a space and the +
O Press #03. button provides “+”.
(3) Co) (3) ZOUR TEL NO. O Press START/SET to
START/ store the setting.
© | Press START/SET. _ >)
START/
® ) NO. = O Press MENU to end the
| program.
[MEN
Setting the transmission report printing
Each time a document is transmitted, this feature will give you a printed record of the transmission.
The following choices are available:
ERROR: The report will print only when the transmission fails.
ON: The report will print, indicating whether the transmission is successful or not.
OFF: The report will not print.
Sample of transmission report:
XMT REPORT
Jan. 01 1995 12:25AM
NO, OTHER FACSIMILE START TIME LSAGE TIME MODE PAGES RESULT
81 COMPANY ABC Jan. 81 12:88AM — 91'05 TX al OK
o Press MENU. €) | RECALL Press A or Y to select
a — the desired mode.
(MENU 1.SYSTEM SET UP REDIALPAUSE
COM
oO Press 404. 6 Press START/SET to
START/ store the setting.
(3) (0) (4) TX-REPORT MODE Ф )
© Press START/SET. O Press MENU to end the
START/[SET] | program.
| Ф в MODE=ERROR: A Y (MENU
18
Installation and Preparation
Storing Phone Numbers for Automatic Dialing
The unit's memory allows you to use both one-touch dialing (up to 10 phone numbers) and speed dialing
(up to 22 phone numbers) for rapid access to your most frequently dialed numbers.
One-touch dialing: The unit is equipped with 5 direct call station keys, each of which is divided into an
upper station and a lower station.
Speed dialing: The unit is equipped with additional 22 dialing stations. These stations are assigned to
2-digit numbers (00-21).
Storing phone numbers for one-touch dialing
Each station can store a phone number up to 30 digits in length and the associated station name up to
10 alpha-numeric characters.
oO Press MENU repeatediy © MG) | Entera phone number.
until the following is DO)
(MENUI displayed. DEE
eos
2.STORE TEL NO. a=
© Press START/SET to
o For upper stations 1 to START/[SET] store the number.
O в] ©) a 5: ®
O ‘JO + Press one of the direct | o NAME=
OO wows call station keys.
Example: Station 4 O OOD Enter the station name
DO by following the
<S04>= OEE Instructions on page 15.
om
or or s=
О Press START/SET to
For lower stations 6 to START/[SET] store the station name.
10: ® > —To program other
lo To =— Press LOWER, then stations, repeat from
press one of the direct step 2.
+ call station keys.
o Jo : Example: Station 8 о Press STOP to end the
o Jo = sop program.
O JO over <LWR >
<508>=
Notes:
e To enter a hyphen in a phone number, press the LOWER key. À hyphen is counted as 2 digits.
e /f you make a mistake while programming, press the STOP button, then make the correction.
e To erase a programmed phone number in step 3, press the STOP button when the cursor is positioned on
the beginning of the number.
e Confirm that phone numbers and their station names have been correctly stored by printing the telephone
number list. See page 64.
19
Installation and Preparation
Storing phone numbers for speed dialing
Each dialing station can store a phone number up to 30 digits in length and the associated station name up
to 10 alpha-numeric characters.
o Press MENU repeatedly | © DO Enter the station name
until the following is DOS by following the
CH MENU displayed. =, A 8 instructions on page 15.
DO
2.STORE TEL NO. DO
© Press START/SET to
© ООС Press #, then press a START/ store the station name.
DOD 2-digit number (00-21). —To program other
DEAE Example: Station #00 | stations, repeat from
step 2.
POD <A00>=
о Press STOP to end the
O: DES | Entera phone number. STOP program.
OO
DOS
DOE
O Press START/SET to
START/[SET] store the number.
Notes:
® To enter a hyphen in a phone number, press the LOWER key. A hyphen is counted as 2 digits.
® /f you make a mistake while programming, press the STOP button, then make the correction.
® Го erase a programmed phone number in step 3, press the STOP button when the cursor IS positioned on
the beginning of the number.
® Confirm that phone numbers and their station names have been correctly stored by printing the telephone
number list (see page 64).
To keep a phone number secret
Use this feature to keep a whole phone number or a portion of a phone number secret. When the telephone
number list is printed out (see pages 64 and 65), secret numbers will not be printed.
Using the SECRET (direct call station 3) button:
3 Press SECRET before and behind the phone number you wish to keep
O SECRET 8 secret.
>. Example: The phone number you wish to keep secret is 12345.
DOOR Press SECRET, 1 2 3 4 5 and SECRET again.
С
DOG E 197461
x ï клана |]
O жа, Note: |
e Pressing the SECRET button once counts as two digits.
20
Installation and Preparation
Electronic Telephone Directory
The station names stored in memory for automatic dialing will be automatically registered in the electronic
telephone directory in alphabetical order.
With the electronic telephone directory feature, you can make a fax or voice call by selecting the desired
station name on the display.
How to use the electronic telephone directory
To search a station name and make a voice or fax call, proceed as follows.
If you wish to send a fax, insert the documents into the document feeder first.
O Press DIRECTORY.
SELECT INDEX
© M Press a dial key to which the initial of a
station name is assigned (see Index table).
Example: To search a name with the initial
"N”
Press 6 repeatedly until the first station
name with the initial “N” is displayed and
press Y until the desired name is displayed.
or
Hl Press A or ¥ repeatedly until the desired
name is displayed.
€) Press START/SET.
—The unit will start dialing.
— If a document has been fed into the unit, the
Index table transmission will start.
Dial index Dial Index
key key
1 1 7 P,Q RS 7
2 А, В, С, 2 8 T, U, Y, 8
3 D, E, F,3 9 W, X, Y, Z, 9
4 G,H I 4 0 e
5 J, K, L, 5 * Other symbols
6 M, N, 0,6 # (Used for speed dialing.
See pages 23 and 28.)
21
Installation and Preparation
Selecting the Receive Mode
Select a desired receiving mode by pressing the RECEIVE MODE button repeatedly. The arrow mark in the
display shows your selection. :
Y
HEE
RECEIVE MODE
1. TEL Mode
Recommended Usage |
* MOST Home Offices or Small Businesses (unless unattended), especially those which have either or both
of:
—Low volume of incoming faxes relative to the number of telephone voice calls that a user receives.
— Other extensions (touch tone dialing capable) on the same line in the home or office which are used to
answer incoming calls.
e When you pick up the handset and fax reception is required, you can press the START/SET button to
receive documents. For further details, see page 29.
e When you answer a call using the touch tone extension phone on the same line and fax reception is
required, you can press XX (remote fax activation code) to receive documents. For further details, see
page 43. |
e |f no one answers a call within 15 rings, the receiving mode will automatically switch to the ANS/FAX mode.
2. TEL/FAX Mode
Recommended Usage
e The FEW Home Offices or Small Businesses which have both:
—A high voiume of incoming automatic fax transmissions from machines that generate a sending fax tone
with only occasional incoming telephone voice calls on that line.
—Other extensions on the same line are generally not used to answer incoming calls.
1
— For further details see page 31.
3. ANS/FAX Mode
Recommended Usage
e ALL users who wish to receive fax and voice messages when they are away from the home/office.
e Users who wish to screen all incoming calls when they are in the home/office.
—For further details see page 29.
4. FAX Mode
Recommended Usage
® ALL users who wish to use their machine as a dedicated fax machine only and who never expect to
receive telephone voice calls on that telephone number.
—For further details see page 33.
Note:
® Regardless of which receive setting is used, the machine can still be used to make outgoing voice and fax
calls.
22
Basic Instructions
Making and Answering Voice Calls
Making voice calls
O Press SP-PHONE or lift the handset, then
listen for the dial tone.
O
Dial a phone number.
© When the other party answers, speak through
the microphone from a distance of
approximately 50 cm (20 inches) or handset.
@ When finished, press SP-PHONE again or
place the handset on the cradle.
Helpful hints:
® Adjust the volume to a suitable level. See
page 12.
e /f you wish to switch to the handset from the
speakerphone, lift the handset. To switch to the
speakerphone, press the SP-PHONE button.
® For helpful hints for the speakerphone operation,
see page 24.
Making voice calls using automatic dialing
You can dial a phone number automatically using one-touch dialing and speed dialing.
Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory.
For storing phone numbers, see pages 19 and 20.
© Press SP-PHONE or lift the handset.
@-а Using one-touch dialing:
Nm When using the upper stations 1 to 5:
Press the desired direct call station key.
E When using the lower stations 6 to 10:
Press LOWER, then press the desired
direct call station key.
@-L Using speed dialing:
Press DIRECTORY, then press # and the
desired 2-digit number (00-21).
Helpful hint:
® You can also use the electronic telephone
directory to make a voice call (see page 21).
23
Basic Instructions
Redialing the last dialed number
If the line is busy or you wish to redial the last dialed number, use the REDIAL/PAUSE button.
Press SP-PHONE or lift the handset, then press REDIAL/PAUSE.
REDIAL/PAUSE Note: | | |
es Y] e /f the line is busy when using the speakerphone, the unit will automatically
redial the number up to 2 times.
Voice muting
The MUTE button will mute your voice during a telephone conversation. Using this feature, you can hear the
voice of the other party, but the other party cannot hear your voice.
Press MUTE and confirm the MUTE indicator light is on.
To resume the conversation, press MUTE again.
OMUTE
Answering voice calls
When the unit rings, lift the handset or press SP-PHONE to answer the call.
When you have finished, replace the handset on the cradle or press SP-PHONE.
Note:
® For helpful hints for the speakerphone operation, see below.
Helpful hints for the speakerphone operation
® Use the speakerphone in a quiet room for best performance.
® /f the other party has difficulty hearing you, decrease the volume using the VOLUME buttons (see
page 12).
* /f you and the other party speak at the same time, parts of your conversation will be lost. To avoid this,
speak alternately.
24
Basic Instructions
Before Transmission
Acceptable documents
The unit can transmit documents that meet the following conditions.
— Document width should be from 128 to 216 mm (5 to 812”).
—Maximum document length should not exceed 600 mm (2354").
— Effective scanning width can be up to 208 mm (8316).
—Number of pages that can be set in the document feeder tray must not exceed 15 sheets.
— Document weight:
Single sheet: 45 to 90 g/m* (12 to 24 Ib.)
Multiple sheets: 60 to 75 g/m* (16 to 20 Ib.)
Minimum document size Maximum document size Effective scanning width
7” 4 Y
Е
Е <
со Le
СЦ
7 E = |
ат ES oem
128 mm —— A © N
(5”) 208 mm (8316”)
a Paper width -
1 216 mM (81%)
| |
216 тт
(812”)
Note:
e Do not feed the following types of documents. Make a copy of these documents with a copier machine and
feed the copy into the unit.
— Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with a coated surface
—Small-sized paper such as a slip or voucher
— Thin paper less than 45 g/m¥ (12 1b.)
— Thick paper over 90 g/m (24 Ib.)
— Paper with faint contrast between the printing and the background
— Paper with printing on the reverse side that can be seen through the front (e.g. newspaper)
25
Basic Instructions
Loading documents
@ Open the document feeder tray.
@ Insert the documents FACE DOWN until à
beep tone is heard.
— The unit can accept up to 15 sheets of
paper at a time.
O Adjust the document guides to the width of the
documents.
O Adjust the resolution by pressing
RESOLUTION if needed (see below).
Notes:
® Remove clips, staples or other similar objects
from a document before feeding it into the unit.
Also check that all ink, paste or correction fluid
on the document has completely dried.
e /f the top edge of the document is curled, make it
flat and insert the document.
Setting resolution
Depending on the quality of the originals, you can select the desired resolution by pressing the
RESOLUTION button repeatedly. Use the button when the document has been fed into the unit.
STANDARD Suitable for printed or typewritten originals with normal-sized characters.
FINE Suitable for originals with small printing.
SUPER FINE Suitable for originals with minute printing.
HALF TONE Useful for originals containing photographs, shaded drawings, etc.
Notes:
® Using these features except the standard resolution will increase the transmission time.
e The super fine resolution only works between other compatible machines.
e /f the setting is changed during feeding, it will be effective from the next sheet.
e To enhance the resolution settings, see page 51.
Sending 16 or more sheets
If you wish to send 16 or more sheets at a time, insert the first 15 sheets of the document. Add the extra
sheets, up to 15 sheets at a time, before the last sheet is fed into the unit.
26
Basic Instructions
Transmitting Documents
Transmitting documents manually
@ Insert the documents FACE DOWN until a
beep tone is heard.
O Press SP-PHONE or lift the handset, then
listen for the dial tone.
€) Dial a phone number.
@ When a fax tone is heard, press START/SET.
@ Place the handset on the cradle if using it.
—The unit will start transmission.
Notes:
e /f the other party answers your call, ask them to
press their start or transmit button to start the fax
reception, then press your START/SET button.
e To interrupt the transmission, press the STOP
button,
Transmitting documents with fewer procedures
You can transmit documents without using the handset or the SP-PHONE button.
@ Insert the documents FACE DOWN until a
beep tone is heard.
@ Enter the phone number.
—If incorrect, press the STOP button, then
enter the correct number.
© Press START/SET.
— The unit will start to dial and transmit the
documents.
Note:
e /f here is no answer or the line is busy, the unit
will automatically redial the number up to 2 times.
27
Basic Instructions
Transmitting documents using automatic dialing
You can transmit documents automatically using one-touch dialing and speed dialing.
Before using automatic dialing, make sure that the desired telephone numbers have been stored in memory.
For storing phone numbers, see pages 19 and 20.
Using one-touch dialing:
Using speed dialing:
28
@ Insert the documents FACE DOWN until a
beep tone is heard.
O E When using the upper stations 1 to 5:
Press the desired direct call station key.
E When using the lower stations 6 to 10:
Press LOWER, then press the desired
direct call station key.
— The unit will dial and transmit the documents
automatically.
Note:
e /f there is no answer or the line is busy, the unit
will automatically redial the number up to 2 times.
O Insert the documents FACE DOWN until a
beep tone is heard.
@ Press DIRECTORY.
© Press #, then press the desired 2-digit number
(00-21).
—The unit will dial and transmit the documents
automatically.
Note:
e /f there is no answer or the line is busy, the unit
will automatically redial the number up to 2 times.
Basic Instructions
Receiving Documents and/or Voice Calls
Manual reception
When in the TEL mode or during a telephone conversation, you can receive documents as follows.
@ When the unit rings, press SP-PHONE or lift
the handset to answer the call.
@ When document reception is required, or a
slow beep or nothing is heard, press
START/SET.
€) Place the handset on the cradle if using it.
— The unit will start reception.
Note:
® 70 interrupt reception, press the STOP button.
The unit will stop receiving.
Automatic reception
Set the receive mode to ANS/FAX, TEL/FAX or FAX by pressing RECEIVE MODE.
When a fax call comes in, the unit will automatically activate the fax function to receive documents.
Receiving in the ANS/FAX mode
When a call comes in, the unit will automatically answer the call after 2 to 9 rings or no rings (user
programming) and distinguish between a fax and voice call.
When receiving a fax call, the unit will automatically activate the fax function to receive documents.
When receiving a voice call, the unit will play the greeting message and record an incoming voice message.
Helpful hint:
® Transmit the leaflet found on page 77 to several of your associates. This way, the user can confirm that
the unit is functioning correctly and inform them of the procedure of transmitting documents and/or
recording voice messages on the unit.
29
Basic Instructions
Setting the number of rings to answer in the ANS/FAX mode
This feature determines the number of rings after which the unit answers a call in the ANS/FAX mode.
The following choices are available:
2-9: The unit will answer after the ring count specified.
Toll saver: (see below)
Ringer off: The unit will answer without ringing.
Toll saver:
* When you call the unit from a remote location, the number of rings will tell you if there are any new
voice messages or not.
If the unit answers on the second ring, there is at least one newly recorded message.
If the unit answers on the fourth ring, there are no newly recorded messages.
Hang up immediately when you hear the third ring. The third ring indicates that there are no new
messages. This will save you the toll charge for the call.
Helpful hints:
* /f you wish to have the opportunity to pick up the handset before the call is answered by the unit, increase
the number of rings.
e !f you find there is difficulty in fax receiving from machines that have an automatic transmission feature,
decrease the number of rings. |
To change the setting, proceed as follows:
oO Press MENU. © RECALL Press A or Y to select
| ED the desired number of
(MENU 1.SYSTEM SET UP Ou — rings.
REDIAL/PAUSE
NM
@ Press #08. O Press START/SET to
START/[SET] store the setting.
(2) (0) ANS/FAX RING ® >)
© Press START/SET. O Press MENU to end the
START/[SET] program.
o) RING=2 ¡AV (MENU
30
Basic Instructions
Receiving in the TEL/FAX mode
When a call comes in, the unit will work as follows.
A cali comes in. x1 |
{
The unit will automatically answer the cail without ringing and
distinguish between a fax and voice call. x2
The unit will receive a document. The unit will start to ring. *3
While ringing, the other party will hear
the greeting message and then a
different ring back tone.
You can pick up the handset to answer
the call.
If you do not pick up the handset, the
unit will switch to the fax.
x1 All extension phones (if connected) will ring twice before the unit automatically answers the line.
This number of rings can be changed. See "Setting the number of rings to answer in the TEL/
FAX mode” on page 32.
x2 Telephone fee will be charged to caliers from this moment.
x3 If a voice call is detected, the unit will ring up to 3 times. This number of rings is adjustable to a
maximum of 6. See "Silent ring fax recognition system” on page 32.
Notes:
e The unit can distinguish between a voice and fax call by detecting the calling tone (CNG), sent by the
transmitting fax machines.
Some fax messages that are transmitted manually may not send with a calling tone. These calls must be
manually received after the unit rings and the call is answered.
e if you hear the facsimile unit ringing, you can pick up the handset on the facsimile unit or another
extension (if connected on the same line) to answer the call.
31
Basic Instructions
Setting the number of rings to answer in the TEL/FAX mode
This feature determines the number of rings after which the unit answers a call in the TEL/FAX mode.
You can change the number of rings from 2 to 4 rings.
O Press MENU. O RECALL | Press À or V to select
| CD) the desired number of
(MENU 1.SYSTEM SET UP ou — rings (2 to 4).
REDIAL/PAUSE
COM
e Press #06. 5, Press START/SET to
START/ store the setting.
(3) (0) (6) TEL FAX RING | ® >
© Press START/SET. O | Press MENU to end the
START/[SET] program.
o) RING=2 AV) (CC) [MENU
Silent ring fax recognition system
In the TEL/FAX mode, when a fax call is received, the unit will automatically activate the fax function without
ringing (we call this “silent ring fax recognition system”). If the unit detects a voice call, it will ring 3 times.
This number of rings can be changed to a maximum of 6 by following steps below.
о Press MENU. O | mECALL Press À or V to select
| CT [à] the desired number of
CD MENU 1.SYSTEM SET UP НН rings (3 to 6).
REDIAL/PAUSE
COM
O Press #30. O Press START/SET to
START/ store the setting.
(2) (0) SILENT FAX RING Ф >
O Press START/SET. O Press MENU to end the
START program.
® D RING=2 (AY! (MENU
32
Basic Instructions
Receiving in the FAX mode
When a call comes in, the unit will automatically answer the line after 2 to 4 rings (user programming) and
activate the fax function.
Setting the number of rings to answer in the FAX mode
This feature determines the number of rings after which the unit answers a call in the FAX mode.
You can change the number of rings from 2 to 4 rings.
Helpful hints:
e /f you wish to have the opportunity to answer a call before the unit does, increase the number of rings.
e /f you find there is difficulty in fax receiving from machines that have an automatic transmission feature,
decrease the number of rings.
о Press MENU. oO Press À or ¥ to select
RECALL the desi
CD) e desired number of
CD MENU 1.SYSTEM SET UP rings (2 to 4).
REDIAL/PAUSE
CON
O Press 407. O Press START/SET to
START/[SET] store the setting.
EDO FAX RING e
© Press START/SET. 6, Press MENU to end the
START/[SET] program.
o RING=2 AV ee MENU
33
Basic Instructions
- Making a Copy
Any transmissible document can be copied (see page 25). To make a copy, follow the steps below.
O Insert the documents FACE DOWN.
O Press COPY.
— The unit will start copying.
Notes:
® When copying, the unit will automatically select
the FINE. resolution. Depending on the originals,
select the desired resolution (see page 26).
® You can make or receive voice calls while
making a copy.
® To interrupt a copy, press the STOP button. The
unit will stop copy operation and eject the
documents.
34
Basic Instructions
Operating the Answering Device
Setup of voice message and document reception
The unit can save a total of 15 minutes of voice recordings in memory. The unit has four memory
locations—common memory and three mailbox memories.
To set the unit to record incoming voice messages and receive documents,
select ANS/FAX mode by pressing RECEIVE MODE.
RECEIVE MODE — The display will show the time remaining for recording incoming messages
© for about 2 seconds.
TIME LEFT=12MIN
Notes:
8 /f the incoming messages are noisy, the recording time might be less than 15 minutes.
e The recording time for incoming messages can be set to “unlimited” (preset setting) or “1 minute”. To
change the recording time, see page 14.
e When the remaining time is little, erase useless messages from memory (see page 36).
Listening to recorded messages
When new incoming messages have been recorded, the NEW MESSAGES indicator will flash and the cali
counter wili show the total number of messages. |
If a message alert feature is set to on, the unit will alert the user with a slow beep if a caller's message has
been recorded (see page 38).
E Playing back newiy recorded messages:
Press NEW MESSAGES.
— The unit wili begin to play back new
messages.
At the end of the last message, 3 beeps will
sound.
NEW MESSAGES
ООН
E Playing back all the recorded messages:
Open the station key panel and press
ALL MESSAGES.
— The unit will begin to play back all the
recorded messages.
At the end of the last message, 3 beeps will
sound,
During the playback, the display wiii show the
ALL MESSAGES recorded order of the message.
ICM PLAYING 01
Saving messages:
The unit will save the incoming messages
automatically, if the user does not erase them.
Note:
® The time remaining for recording incoming messages will appear on the display for about 2 seconds
whenever the station key panel is opened.
35
Basic Instructions
Functions during playback
8 Repeating a message:
Press REPEAT to play back the previous
SKIP message.
REPEAT
Mm Skipping a message:
Press SKIP to skip to the next message.
E Stopping playback:
Press STOP.
— If you wish to resume playback, press the
NEW MESSAGES or ALL MESSAGES button
within 1 minute after pressing the STOP
button.
Note:
e These functions can be used while recorded
STOP messages in a mailbox are being played back
(see page 56).
E Erasing a specific message from memory:
Press ERASE while the message you want to
erase is being played.
#l Erasing all messages from memory:
1. Press ERASE after listening to all the
messages.
ICM ERASE OK?
2. Press START/SET for confirmation.
ERASE COMPLETED
—The unit will erase all the recorded
messages in the common memory.
— If this feature is not required, press the
START/SET ERASE button again or the STOP button
instead of the START/SET button.
Note:
e These features can be used for the mailbox
feature. To erase messages in a mailbox, you
must first select the mailbox by pressing the
MAIL BOX button (see page 56).
36
Basic Instructions
Recording a memo message
If the user is going out and wants to leave a private message for someone, they can record a voice memo in
the unit. This can be played back afterward either directly or remotely, exactly like any other messages.
Recording a telephone conversation
@ Open the station key panel, then press
MEMO/2WAY REC.
@ Immediately after the beep, speak clearly and
loudly toward the microphone.
© When finished, press MEMO/2WAY REC
again or STOP.
— The call counter on the display will increase
by one.
Notes:
e When memory becomes full while recording, the
unit will stop recording automatically and 6 beeps
will be heard. Erase some or all messages (see
page 36).
e This feature can be used for the mailbox feature.
To record in a specific mailbox, you must first
select the mailbox by pressing the MAIL BOX
button. Then proceed the above steps.
While speaking with someone on the telephone, the conversation can be recorded.
once CEE |
OS 3
OOO = e
OOOO A |
@ During the conversation, open the station key
panel and press MEMO/2WAY REC.
2WAY RECORDING
O To stop recording, press MEMO/2WAY REC
again or STOP.
or
Hang up after the conversation.
— The call counter on the display will increase
by one.
Note:
e This feature can be used for the mailbox feature.
To record in a specific mailbox, you must first
select the mailbox by pressing the MAIL BOX
button. Then proceed the above steps.
37
Basic Instructions
Setting the message alert
When this feature is on, the unit will let you know with’ a slow beep if a caller's message has been recorded
in the common memory.
о
(Menu
e
(3) (4) @)
© START/[SET]
KE»
Note:
Press MENU.
+ MED
- d'u
Press #42.
MESSAGE ALERT
Press START/SET.
MODE=OFF [AV]
©
RECALL
REDIAL/PAUSE
Cf
START/
(MENU
Press À or ¥ to select
“ON”.
— if this feature is not
required, select “OFF”.
Press START/SET to
store the setting.
Press MENU to end the
program.
e The feature does not work when an incoming message is recorded in the mailbox.
Setting the recording time alert
With this feature, when the remaining time to record incoming messages becomes less than 60 seconds,
the unit will alert the user with a slow beep.
38
(MENU
aae
START/|SET]
KE»
Press MENU.
1.SYSTEM SET UP
Press 443.
REC. TIME ALERT
Press START/SET.
MODE=OFF [AV]
O
RECALL
REDIAUPAUSE
ED MF
START/[SET]
_ ©)
Clmeny
Press À or ¥ to select
“ON”.
—if this feature is not
required, select “OFF”.
Press START/SET to
store the setting.
Press MENU to end the
program.
Programming Functions
User Programmable Features
The unit has the following programming features.
Basic features are the settings that need to be programmed upon completing the installation. Most
probable choices have been pre-selected, but some features, such as codes #01, #02 and #03, must be
programmed by user.
Advanced features should be programmed as the need arises.
Basic features
Code Feature Description Selection Page
#01 SET DATE & TIME Setting the current date and time. 17
#02 YOUR LOGO Setting your company name or up to 30 digits 17
personai name.
#03 | YOUR TELEPHONE Setting your facsimile telephone up to 20 digits 18
NUMBER number.
#04 | PRINT Setting individual transmission report ERROR/ 18
TRANSMISSION printing. ON/
REPORT OFF
#06 | TEL/FAX RING COUNT | Setting the number of rings on the 2/3/4 32
extension phone (if connected)
before the unit answers a call in the
TEL/FAX mode.
#07 | FAX RING COUNT Setting the number of rings to 2/3/14 33
answer in the FAX mode. |
#08 | ANS/FAX RING COUNT | Setting the number of rings to 2 to 9 rings 30
answer in the ANS/FAX mode. TOLL SAVER?
RINGER OFF
#09 | RECORDING TIME Setting the recording time for VOX (unlimited)/ 14
FOR ANS Incoming message. 1 MIN (1minute)
#10 REMOTE ANS ID Setting the remote control ID for 1-3 digits 59
remote operation of the answering
device.
(111)
Note: In the “Selection” column, the underlined print indicates the pre-selected settings.
39
Programming Functions
Advanced features
_ Code Feature Description Selection Page
#21 LOGO POSITION Setting the logo print position on the OUT/IN/OFF 47
transmitted document.
#22 | JOURNAL AUTO Printing journal report automatically. ON/OFF 67
PRINT
#23 OVERSEAS MODE Setting the overseas transmission ON/QFF 47
mode.
#24 | JUNK MAIL Turning on the junk mail prohibitor ON/OFF 44
PROHIBITOR feature. Also setting the prohibitor 1D.
1D=2 digits (22)
#25 DELAYED Setting the delayed transmission. ON/OFF 42
TRANSMISSION
#30 | SILENT FAX Setting the number of rings when 3 to 6 rings 32
RECOGNITION RING receiving a voice call in the TEL/FAX
mode.
#31 RING DETECTION Turning on the ring pattern detection ON/OFF 46
for the distinctive ring service.
#32 DAY/NIGHT MODE Turning on the day/night mode. ON/OFF 48
#33 PAPER SAVE Setting the paper save ON/OFF 49
FUNCTION reception/copy.
#34 EXTENSION COPY Copying a document twice in length. 50
#41 REMOTE FAX Setting the remote fax activation up to 4 digits 43
ACTIVATION CODE code for remote receiving using an (x +)
extension phone.
#42 MESSAGE ALERT Turning on the message alert. ON/OFF 38
#43 RECORDING TIME Turning on the recording time alert. ON/OFF 38
ALERT
#46 | ORIGINAL SETTING Setting the contrast mode. NORMAL/ 51
LIGHT/
DARKER
#50 | MAIL BOX ALERT Turning on the mailbox atert. ON/OFF 57
#51 BOX1 PASSWORD Setting password for mailbox-1. 3 digits (555) 55
#52 | BOX2 PASSWORD Setting password for mailbox-2. 3 digits (555) 55
#53 BOX3 PASSWORD Setting password for mailbox-3. 3 digits (555) 55
#60 | COMMON PAGER Setting the phone number for ON/OFF 63
common pager.
#61 MAIL BOX1 PAGER Setting the phone number for ON/OFF 63
mailbox-1 pager.
#62 MAIL BOX2 PAGER Setting the phone number for ON/OFF 63
maiibox-2 pager.
#63 | MAIL BOX3 PAGER Setting the phone number for ON/OFF 63
mailbox-3 pager.
#80 | SET DEFAULT Resetting the parameters of the YES/NO 51
advanced features.
40 Note: Inthe “Selection” column, the underlined print indicates the pre-selected settings.
Advanced Instructions
Polling
Polling means that you call another facsimile machine to retrieve a document. On the other hand, the
documents loaded on your unit can be retrieved only at the request of the calling machines (we call this
“Polled” mode).
Polling reception
Make sure that no documents have been fed into your unit and that the other party's machine is ready for
your call.
O Press MENU repeatedly © Enter the phone number
until the following is DO by using one-touch
COMENT displayed. ROE dialing, speed dialing or
DOS a full number.
4.POLLING > DD
O Press START/SET. O Press START/SET.
START/[SET] START/[SET] —When using speed
NO. = e) dialing, press
® ) START/SET again.
— The unit will start
polling.
Notes:
e The receiving unit incurs any telephone charges.
e If there is no answer or the line is busy, the unit will automatically redial the number up to 2 times.
Polling transmission (Polled)
To let other machines retrieve documents loaded on your unit, proceed as follows.
o Set the unit in the O Press START/SET.
RECEIVE MOD ANS/FAX, TEL/FAX or START/[SET]
| FAX mode by pressing ® MODE=OFF (AY:
O RECEIVE MODE. >
Insert the documents O Press A or Y to select
RECALL
FACE DOWN. c= “ON”.
REDIAL/PAUSE MODE -ON AY:
CCF
— If this feature Is not
© Press MENU repeatedly required, select “OFF”.
until the following is
(MENU) | displayed. O Press START/SET.
— START/(SET]
E. POLLED POLLED ON
O )
Note:
e When delayed transmission (see page 42) is set to ON, this feature is not available.
41
Advanced Instructions
Delayed Transmission
Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take
advantage of low-cost calling hours given by some telephone companies.
The delayed transmission can be reserved to take place up to 24 hours.
о
©
START/[SET]
KD.
© | recau
ee
REDIAL/PAUSE
CORN
©
START/[SET]
KE»
Notes:
Insert the documents
FACE DOWN.
Press MENU.
1.SYSTEM SET UP
Press #25.
DELAYED XMT
Press START/SET.
MODE=OFF [AV]
Press À or Y to select
“ON”.
MODE=ON Y LA
— If this feature Is not
required, select “OFF”.
Press START/SET.
NO. =
0000
(0000
90:00
START/[SET]
y
DOC
OE
DE
QG
9060
5006
START/[SET]
ED
COMEN
Enter the phone number
using one-touch dialing,
speed dialing or a full
number,
— You can use the
electronic telephone
directory (see
page 21).
Press START/SET to
store the number.
—When using speed
dialing, press
START/SET again.
TIME=12:00AM
Enter the transmission
start time.
Example: 11:00PM
Press 1100, then press #
to select PM.
—To select AM, press x.
Press START/SET to
store the setting.
Press MENU to end the
program.
—When the
programmed time has
come, the unit will
automatically start
transmission.
® /f there is no answer or the line is busy, the unit will automatically redial the number up to 2 times.
® You can receive, transmit and copy documents while the delayed transmission is set. To copy or transmit
documents, remove documents from the tray and replace them when you have finished.
e /f the programmed start time has passed during a power failure, delayed transmission will be attempted
soon after the power is restored.
® When polling transmission feature (see page 41) is set to ON; this feature is not available.
42
Advanced instructions
Remote Fax Receiving Using an Extension Phone
If you have an extension phone connected to the same line, it is possible to receive a fax message into your
facsimile unit by using a touch tone extension phone.
This saves you the trouble of going to the facsimile unit and pressing the START button.
Important:
e This feature is available when you receive a call.
e To activate this feature, use a touch tone telephone as an extension phone and dial the remote fax
activation code. The remote fax activation code is set to “xx” asa preselected setting.
Using an extension phone
O When a call comes in, lift the handset of the
extension phone.
O If a slow beep is heard, or the other party
wishes to send you a fax, press the remote fax
activation code.
© Replace the handset on the cradle.
— The facsimiie unit will activate the fax
function to receive documents.
Note:
® The number of the remote fax activation code
can be changed to another one. See below.
Changing the remote fax activation code
Your code can be from 1 to 4 digits long. The numbers 0 through 9 and character % may be used.
(e.g. %¥%, 123, 123%)
o Press MENU. O DOGS Enter the new code
CD) MENU DOS number.
1.SYSTEM SET UP DO
POD
0 Press #41. O START/SET] Press START/SET to
store the number.
СЕ) (4) REMOTE FAX ACT, SD)
© START/BET Press START/SET. O Press MENU to end the
ogram.
® ) CODE=* * (D (MENU dha
Note:
e |f the remote fax activation code is set to "0000", the unit does not work properly. 43
Advanced instructions
Junk Mail Prohibitor
This feature is effective to prevent fax receptions from unauthorized stations.
With this feature, the unit can receive documents only from the stations whose phone numbers are stored
tor automatic dialing.
It you wish to receive documents from other stations, advise the caller to call your unit manually and enter
your prohibitor ID (see page 45) before initiating transmission.
Important:
e 70 activate this feature, set the unit in the ANS/FAX, TEL/FAX or FAX mode and let the unit receive
documents automatically.
e When in the ANS/FAX or TEL/FAX mode, transmission using the prohibitor ID is available (see page 45).
* When manual reception is used, the documents from any transmitting station will be received.
® /f the transmitting machines have not been programmed with their facsimile telephone numbers, the unit
will not be able to receive documents automatically. В
Setting the junk mail prohibitor
o Press MENU. O Press START/SET to
START? store the setting.
CD MENU 1.SYSTEM SET UP ® )
$ ID=22
© Press #24. O OAD If you wish to change the
| AAR junk mail prohibitor ID,
(3) (2) (4) JUNK MAIL PROH. DEO enter the desired 2-digit
number.
POO | T
0, # and x cannot be
© used.
Press START/SET.
START/ O Press START/SET to
o) MODE=OFF [AV] START/[SET] store the number.
Le)
© | RECALL Press A or Y to select
ED “ON”. © Press MENU to end the
program.
Ч MODE=ON (AV) (MENU
—lf this feature is not
required, select “OFF”.
Note:
e The junk mail prohibitor ID must be different from the first 2 digits of the remote ANS ID (see page 59). For
example, if the remote ANS ID is set to “321”, do not use “32” as a junk mail prohibitor 1D.
44
Advanced Instructions
Transmitting documents to your unit with the prohibitor ID
If the junk mail prohibitor feature is activated, automatic fax reception from unauthorized stations will not be
available. However, in this instance, a caller can transmit documents to your unit manually by entering the
prohibitor 1D.
Issue the prohibitor 1D to callers with priority status.
Important:
e Transmission with the prohibitor ID is activated when your unit is in the ANS/FAX or TEL/FAX mode.
Instructions for caller:
© A caller may call your unit.
ea!
(4516) (Your phone o E When your unit is in the ANS/FAX mode:
0 number) They may enter the prohibitor ID while the
bolo Et greeting message is being played or during
3 an incoming message recording mode.
| or
(UE)
JH (Prohibitor 1D) M When your unit is in the TEL/FAX mode:
cie They may enter the prohibitor ID while the
different ring back tone is heard.
+
€) When a fax tone is heard, they may press their
start or transmit button to start the fax
START transmission.
45
Advanced Instructions
Receiving with distinctive ring service
This unit has been equipped with a ring pattern detection feature. The feature enables you to use the
distinctive ring service provided by your telephone company effectively,
The distinctive ring service will give you an additional phone number on a single telephone line, with a
different ring pattern.
When you wish to use the additional phone number as a facsimile telephone number, set the ring pattern
detection feature to ON. When the unit detects a call with the distinctive ringing pattern, the unit will
automatically activate the fax function to receive documents.
To use this feature properly, set the unit to the TEL/FAX or ANS/FAX mode.
B In the TEL/FAX mode, when a distinctive ring pattern is detected, the unit will automatically answer the
line and activate the fax function to receive documents. If a standard ring pattern is received, the unit will
ring until you pick up the phone.
B In the ANS/FAX mode, when a distinctive ring pattern is detected, the unit will automatically answer the
line and activate the fax function to receive documents. If a standard ring pattern is received, the unit will
activate depending on the call.
Notes:
e The unit answers a distinctive ring call after the second ring automatically. To change this number of rings
change the FAX ring count (see page 33) after setting the ring detection feature.
e When in the FAX mode, the unit will automatically answer all calls and activate the fax function.
e When in the TEL mode, you have to answer all calls manually.
® For more information on the distinctive ring service, please contact your telephone company.
Setting the ring pattern detection
oO Press MENU until the © Press A or V to select
A RECALL EPA
| following is displayed. CO) ON”.
MENU |
Menu] 1.SYSTEM SET UP REDIAL/PAUSE MODE=ON [AV]
COM
—If this feature is not
O Press #31. required, select “OFF”.
(8) RING DETECTION © Press START/SET to
START/[SET] store the setting.
E»
© Press START/SET.
START/[SET]
MODE=OFF [AV] O Press MENU to end the
| ® ) program.
(MENU
46
Advanced Instructions
Special Settings
Logo print position
Your logo, telephone number, date, time and page number will be printed on the transmitted document from
your unit in the following manner.
OUT: Outside of the transmitted document's paper size.
IN: Inside of the transmitted document's paper size.
OFF: Not printed.
Ф Press MENU. © [RECALL Press A or Y to select
MENU CD the desired setting.
es MENU 1.SYSTEM SET UP REDIALPAUSE
COM
e Press #21. © Press START/SET to
START store your selection.
@ LOGO POSITION ® )
© Press START/SET. О Press MENU to end the
START/ program.
® ) MODE=OUT [AV] (MENU
Overseas transmission mode
You may experience difficulty in transmitting documents overseas. When this feature is set to on, it will
become easy to send documents as the transmission speed is slowed down.
o Press MENU. @ | RECALL Press A or ¥ to select
(MENU ol — “ON”,
1.SYSTEM SET UP REDIAL/PAUSE
y MODE=ON [AV]
O Press #23. —1f this feature is not
required, select "OFF".
(3) OVERSEAS MODE
Press START/SET to
- Store your selection.
© START/[SET]
Press START/SET.
© START/[SET] v 2
® ) MODE=OFF ‘AY;
| О | Press MENU to end the
program.
(I [MENU] Then start transmission
procedure (see pages 27
and 28).
Notes:
e After the transmission has completed, this feature will be turned off automatically.
e When using this feature, transmission time will increase.
47
Advanced Instructions
Setting the day/night mode
You may wish to use the unit as a telephone and facsimile (TEL/FAX mode) during the business hours and
switch to the answering device (ANS/FAX mode) during off hours.
With this feature on, the unit will automatically switch the receiving mode at a preprogrammed time without
the operator's assistance.
O
(MENU
e
©
START/[SET]
KE»
© RECALL
REDIAL/PAUSE
©
START/(SET]
oD
Note:
Press MENU.
1.SYSTEM SET UP
Press #32.
DAY/NIGHT MODE
Press START/SET.
MODE=OFF [AV]
Press A or Y to select
“ON”,
MODE=ON [AV]
— If this feature is not
required, select “OFF”.
Press START/SET to
store the selection.
DAY =12:00AM
O
10 000
99:00
"JOE:
START/[SET]
5
10000
0800
"еее
START/[SET]
K>
CONMEny
Enter the time at which
the day mode (TEL/FAX
mode) starts.
Example:
The TEL/FAX mode
starts at 9:00AM,
Press 0900, then press
X to select AM.
DAY =09:00AM
Press START/SET.
NIGHT=12:004M
Enter the time at which
the night mode
(ANS/FAX mode) starts.
Example:
The ANS/FAX mode
starts at 5:00PM,
Press 0500, then press #
to select PM.
NIGHT=05:00PM
Press START/SET to
store the setting.
Press MENU to end the
program.
e |f you select another receiving mode manually when this feature is on, the unit will keep the receiving
mode that you select until either day or night mode starts.
48
Advanced Instructions
Paper save reception/copy
Use this feature when you wish to save a recording paper during fax reception or copying. With this feature,
the unit will reduce the data and print it out in half in length.
Important:
e This feature will not work,
— when receiving documents sent in fine resolution or other nonstandard resolution.
—when making a copy in the fine, super fine or half tone resolution.
Sample of paper save print:
Original document
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPORSTUVWXYZ
ABCDEFGHIJKLMNOPORSTUVWXYZ
ABCOEFGHISKLMNOPORSTUVWXYZ
ABCOEFGHIJKLMNOPGASTUYWXYZ
ABCOEFGHIKLMNOPORSTUYWXYZ
ABCDEFGHL MM ASTUYWXYZ
Printed document
ABRBCDEFGHIJIJKLMMNOPORSTUWVWXYZ
oy CS CHE EEC db AAR PEEP ETL VW RE rT
pry Ea
<<<<PAPER SAVE>>>>
To activate this feature, proceed as follows:
о Press MENU. O | heca Press A or Y to select
es MENU | 1.SYSTEM SET UP
CH
— If this feature is not
O Press #33. required, select “OFF”.
(7) (3) (3) PAPER SAVE | © Press START/SET to
START/ store your selection.
E>
© Press START/SET.
START/ÍSET)
| MODE=OFF [AV] О Press MENU to end the
v program.
| COlmeny
49
Advanced Instructions
Extension copy
With this feature, the unit will copy a document twice in length.
We recommend that you use this feature when you received fax messages in the paper save reception
page 49) and you wish to enlarge them.
Sample of extended copy:
Original document
ABCDEFGHIJKLMNOPORSTUVWXYZ
ABCDEFGHIUKLMNOPQASTUVWXYZ
ABCOEFGHNKLMNOPORSTUYWXYZ
ABCOEFGMIKLMNOPORS TUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRS TUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
% Extended copy
To make an extension copy, proceed as foliows.
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
ABCOEFGHIJKLMNOPQRSTUVWXYZ
ABCDEFGHUKLMNOPORSTUVWXYZ
ABCDEFGHIJKLMNOPQRSTUVWXYZ
50
COPY
a
Insert the documents ©
FACE DOWN.
Press MENU.
©
1.SYSTEM SET UP
COMEN
Press #34.
EXTENSION COPY
Press COPY.
COPYING
— The unit will start
printing.
Press MENU to end the
operation.
Advanced instructions
Original mode
Use this feature when you need to transmit and copy a document with very faint writing or very dark writing.
The following choices are available:
NORMAL: Used for a document with normal writing.
LIGHT: Used for a document with very faint writing.
DARKER: Used for a document with very dark writing.
These settings are available in the standard, fine and super fine resolutions.
Set this feature before starting transmission or copying by foliowing steps below.
о Press MENU. O RECALL Press A or Y to select
the desired mode.
1.SYSTEM SET UP
(COMEN — REDIALPAUSE
CM
O Press #46. © Press START/SET to
START/[SET] store the setting.
OD [orem o)
© Press START/SET. O Press MENU to end the
START/[SET] program.
Ф > MODE=NORMAL [AY] CD MENU
Note:
® This feature will return to the normal mode after the transmission or copying has completed.
Resetting the advanced features
Use this feature to return the advanced features of #21 through #63 (see page 40) to their initial settings.
| Press MENU. Press START/SET.
o © START/[SET]
( [MENU 1.SYSTEM SET UP O ) RESET OK?
—If this feature is not
© Press #80. required, press the
STOP button.
SET DEFAULT
(8) o O Press START/SET again
START/ for confirmation.
© Press START/SET. o)
START/[SET] RESET COMPLETED
Ф ) RESET=NO [AV]
O Press MENU to end the
program.
O RECALL Press A or Y to select (MENU
CD "YES". |
REDIAL/PAUSE
51
Advanced Instructions
Voice Contact
You can have a voice conversation on the same call after fax transmission or reception is completed. |
This saves the extra expense and time of making a subsequent telephone call to discuss the information
sent over the fax.
Important:
* This feature works only when the other party's unit is equipped with the voice contact/call reservation
feature.
Initiating voice contact
O Press SP-PHONE/VOICE STDBY while
transmitting or receiving documents.
VOICE STANDRY
— Your unit will call the other party with a
distinctive ring.
O When the other party answers, the unit will
emit a distinctive ring. While ringing, press
SP-PHONE/VOICE STDBY again or lift the
handset to start speaking.
Notes:
e if you initiate voice contact while transmitting
documents, you can speak after all the
documents have been transmitted.
e /f you initiate voice contact while receiving
documents, you can speak after the current page
of the documents is received.
® You can initiate the voice contact by lifting the
handset during transmission or reception.
e ff the other party does not answer, the line will be
disconnected automatically.
Receiving a request for voice contact
If the other party initiates voice contact, your unit will emit a distinctive ring after the transmission or
reception is completed.
When a distinctive ring is heard, press SP-PHONE/VOICE STDBY or lift the handset, then start speaking.
Note:
e /f you do not answer within 10 seconds of hearing the distinctive ring, one of the following occurs:
— When the unit is in the ANS/FAX mode, it will play back your greeting message and record the incoming
voice message.
— When the unit is in the TEL/FAX, FAX or TEL mode, the line will be disconnected.
52
Advanced Instructions
TONE, RECALL and PAUSE Buttons
TONE button
e
[<] TONE
RECALL button
The TONE (x) button is used when your line has a rotary pulse dial
service. Pressing the button allows you to change temporarily from pulse to
tone mode during a dialing operation.
When you hang up, the unit will automatically return to pulse mode.
Note:
® TONE can be stored into a phone number for automatic dialing.
RECALL
A lal
PAUSE button
Pressing the RECALL button allows you to use special features of the host
exchange (if connected) or local telephone company services.
For further details, contact the supplier or your local telephone company.
Note:
e RECALL can be stored into a phone number for automatic dialing.
REDIAL/PAUSE
COM
Pressing the REDIAL/PAUSE button causes a dialing delay in the dialing
sequence.
Example-1: When your unit is connected to a host exchange, insert a
pause as follows to get an outside line.
9 PAUSE Phone number
U Line access number
Example-2: |f a transmission error occurs frequently when making an
overseas transmission, add two pauses at the end of the
phone number.
International | ¡Country | | Phone number H PAUSE H PAUSE
access code code
Note:
e PAUSE can be stored into a phone number for automatic dialing.
53
Advanced Instructions
Voice Mailbox
The unit has four memory locations—common memory and three mailbox memories. The greeting
messages and incoming calls can be recorded into each memory location.
This feature is useful when you use the unit jointly with other people and you wish your caller would record a
message directly to you,
Your caller can leave a message in a specific mailbox, and only the person who knows the password can
retrieve the message from the mailbox.
This unit has three personal mailboxes and you can program a password for each one of them.
To use mailbox
Record common greeting message into common memory (see page 13).
Record personal greeting message(s) into the mailbox(es) (see below).
Program each mailbox password (see page 55).
In order to leave a message into a mailbox, each owner of the mailboxes must inform callers in advance
of their mailbox number.
PON.
Note:
e Greeting messages and incoming calls will be recorded in common memory unless the user selects any
mailbox.
Recording a personal greeting message for mailbox
Record a personal greeting message for each mailbox. This will be played back to the caller who selected
the specific mailbox. Each greeting message can be recorded up to 16 seconds.
e o @ Open the station key panel.
O Press GREETING SELECT until the desired
mailbox number is displayed.
LT ITT TIO ATTE Example: Mailbox 2
il | == B0X2-GREETING
oo os 5 |
> © Press GREETING REC.
SE À —À long beep will be heard.
SSSs a= )
OOOO em BOX? REC 16€
LL
@ Immediately after the long beep, speak clearly
6 and loudly into the microphone.
©
© When finished, press STOP.
Note:
e We recommend you record a briefer greeting message to leave more time for incoming messages. If you
do not record a mailbox greeting message, incoming messages can be recorded after the long beep.
54
Advanced Instructions
Programming the mailbox password
Program your own password for your mailbox to prevent other users from retrieving messages. You can
choose any 3-digit number except a number including “O”.
о Press MENU. Press START/SET.
© START/[SET]
CD MENU 1.SYSTEM SET UP ® ) NO. =
O For the mailbox 1, press © Enter the new password
DOD #51. DOS (111-999).
38|: 388
8) La)
Е
ODD oe mailbox 2, press DOD
or
For the mailbox 3, press O Press START/SET to
453. START/ store the setting.
Ф ) —To program other
Example: Mailbox 1 | passwords, repeat
from step 2.
BOX1l PASSWORD
О Press MENU to end the
program.
Note:
e We recommend that you do not use seven (7) as a password number, because this number is used as the
greeting message re-recording command for remote operations.
How incoming messages are recorded into each mailbox
In order to leave a message in a mailbox, each owner of the mailboxes must inform their callers of their
mailbox number in advance and set the unit in the ANS/FAX mode.
@ A cailer may call your unit (from a touch tone
telephone only).
—The common greeting message will be
DEE]
Me) (Your phone heard.
5) number) @ They may press x, then enter the desired
(6) [=] mailbox number (1-3).
—Personal greeting message will be heard,
| followed by a long beep.
@ They may leave a message in the mailbox.
X] 1 or (x) 2] or (%] 3] Note:
elf a caller does not specify the mailbox in step 2,
the message will be recorded into the common
memory.
55
Advanced Instructions
Retrieving messages in the mailbox
When there is a new message in a mailbox, the mailbox indicator will flash on the display.
Example: A new incoming message has been recorded in mailbox 2.
|
| -Z- Y
| ВЫ] FAX | TEL |
AR
O Press MAIL BOX repeatediy until the desired
90 mailbox number is displayed.
Example: The mailbox number is 2.
ПН BOX2 02
O Enter the mailbox password. |
ob EV = Example: The password is 555 (factory
ÉSE > == setting).
POIS SD
— The unit will automatically play back newly
recorded messages.
BOX2 PLAYING Ol
© To exit the mailbox, press MAIL BOX.
Notes:
e /f no new messages are recorded, the unit will play back all the messages recorded in the mailbox.
® The ALL MESSAGES, REPEAT, SKIP and STOP buttons can be used.
e /f you leave the mailbox password set to “555” (factory setting), you need not enter the password in
step 2. To listen to the recorded messages, press the NEW MESSAGES or ALL MESSAGES button.
Erasing recorded messages in the mailbox
B Erasing specific messages in the mailbox:
Press ERASE while the message you want to
erase is playing.
Bl Erasing all messages in the mailbox:
O Fress MAIL BOX repeatedly until the
desired mailbox number is displayed.
Example: Mailbox 1 is selected.
O Press ERASE.
BOX1 ERASE OK?
© Press START/SET for confirmation.
ERASE COMPLETED
© To exit the mailbox, press MAIL BOX.
56
Advanced Instructions
Retrieving messages in the mailbox from a remote location
The following operation allows the unit to play back voice messages stored in the mailbox from a remote
location.
This feature is available when the unit is in the ANS/FAX mode.
Tar @ Call your unit from a touch tone telephone.
AEE (Your phone —Common greeting message will be heard.
de number) O Press x, then press the desired mail box
number (1-3).
J — Personal greeting message will be heard.
Je) | 6) Press the mailbox password (3-digit).
2) (5) Le] (Your mailbox —A long beep and a short beep(s) will sound.
12) number) Short beep(s) indicate(s) the number of
[0] (=] newly recorded message(s).
J Short beeps will sound up to 8 times even if
9 or more calls are recorded.
BEIGE (Mailbox
SE password) O Press 4 for new message playback.
or
19) (2) Press 5 or wait for 4 seconds for all message
J playback.
ajos)
Setting the mailbox alert
When this feature is on, the unit will let you know with a slow beep if a caller's message has been recorded
in the mailbox.
o Press MENU. © RECALL Press A or Y to select
| (ED
CH MENU 1.SYSTEM SET UP Oh —
REDIAUPAUSE MODE=ON [AV]
Com
— If this feature is not
O Press #50. required, select “OFF”.
(1) (0) MAIL BOX ALERT o Press START/SET to
START/(SET] store the setting.
| oD
© Press START/SET.
START/[SET]
® > MODE=OFF [AV] O Press MENU to end the
program.
С MENU!
57
Advanced Instructions
Operating the Answering Device from a Remote
Phone
You can access your unit and retrieve the incoming messages from a remote location with a touch tone
telephone.
Summary of remote operations
58
Press your
remote ANS iD.
Call your unit.
Mailbox 1
Press %1.
}
Mailbox 2
Press 2.
Skipping a greeting message
(see page 62)
Mailbox 3
Press X3.
Press mailbox 1
password.
т
Messages in the
common memory
can be retrieved.
1
Press mailbox 2
password.
{
Press mailbox 3
}
Messages in the
mailbox 1 can be
retrieved.
J
password.
1
Messages in the
mailbox 2 can be
retrieved.
I
Messages in the
mailbox 3 can be
retrieved.
!
}
The following remote command keys are available.
>) (=) (2) |5)
Repeating a message
(see page 60).
Skipping a message
(see page 60).
New message playback (see
pages 59 and 60).
All message playback
(see pages 59 and 60).
Re-recording a greeting
message (see page 62).
9] Stopping re-recording of a
greeting message (see page
62).
#4
*ls
e
Erasing a specific message
(see page 61).
Erasing all messages
(see page 61).
Pager alert ON
(see page 62).
Advanced instructions
Programming the remote ANS ID
The remote ANS ID is used to access your answering device from a remote location with a touch tone
telephone.
Choose any number from 111 to 999 except a number including “0”.
Make sure that the first 2-digit number of the remote ANS ID is different from the junk mail prohibitor IL ID.
о Press MENU. O DO Enter the desired
OEE number (111-999).
es MENU 1.SYSTEM SET UP | DO)
POP
O Press #10. © START/(SET] Press START/SET to
store the setting.
D QD CO) REMOTE ANS ID = Co
Press START/SET.
O START/(SET] 6) Press MENU to end the
| program.
® ) ID=111 es MENU
Note:
e We recommend that you do not use seven (7) as an ID number, because this number is used as the
greeting message re-recording command for remote operations.
Listening to the recorded messages in the common memory __
@ Call your unit.
DE — The unit will play the greeting message.
Г] (Your phone
DE number) @ Press the remote ANS ID during the common
greeting message.
3 —A long beep and a short beep(s) will sound.
Short beep(s) indicate(s) the number of
(1) (2)(3) newly recorded messages.
ajís)(é) (Remote ANS ID) Short beeps will sound up to 8 times even if
(9) 9 or more calls are recorded.
(©) (æ]
J O Press 4 to listen to newly recorded messages.
or
| Press 5 or wait for 4 seconds to listen to all the
a] or (5) recorded messages.
Note:
e !f you hear 6 beep tones after playing back
messages, the memory is full. You must erase
some or all messages.
if you want to listen to messages in the mailbox after playing back messages in the common
memory;
1. Press X and 1, 2 or 3 (desired mailbox number).
2. Press the mailbox password.
3. Press 4 (for new message playback) or 5 (for all message playback) to play back messages.
59
Advanced Instructions
Retrieving the recorded messages in the mailbox
HEE)
Bll) Ele)
(#] Lo} (e}{e]
He ENE
EeÑ II] e CE) e EE)
>
a
(Your phone
number)
(Your mailbox
number)
(Mailbox
password)
Functions during playback
E
2)
60
@ Call your unit.
@ Press ¥ and the desired mailbox number
(1-3).
€) Enter a mailbox password during a personal
greeting message.
—A long beep and a short beep(s) will sound.
Short beep(s) indicate(s) the number of
recorded messages.
Short beeps will sound up to 8 times even if
9 or more calls are recorded.
@ Press 4 to listen to newly recorded messages.
or
Press 5 or wait for 4 seconds to listen to all the
recorded messages.
If you want to listen to messages in the other
memory after playing back:
1. Press À, and 0 {for common memory).
Press X and other mailbox number 1, 2 or 3.
2. Press the mailbox password if you selected the
mailbox.
3. Press the direct remote command 4 or 5 to play
back messages.
E Repeating the current message:
Press 1 to repeat the message currently being played.
B Skipping a message:
Press 2 to start to play the next message.
Advanced Instructions
Erasing a specific message from memory
Press x 4 when the message you want to erase is being played.
> 4 — The unit will erase the message just played back.
—A long beep followed by three short beeps will be heard. Then the u unit
will continue with the next message.
Erasing all messages from memory
You can erase all the recorded messages in the accessing memory.
To erase all messages in mailbox, you must first select the mailbox.
Press x 5.
> — A long beep followed by three short beeps will be heard.
— The unit will erase all the recorded messages.
Note:
e The greeting messages will not be erased in this operation.
Recording a marker message
After playing back the recorded messages, you can leave an additional message during the same call.
Wait for 3 beeps indicating the end of the remote operation and wait about 10 seconds for another 2 beeps
indicating that the unit is ready for recording, then you can leave your message.
3 beeps —— 2 beeps
{
Remote operation Marker message (date, time, etc.)
!
10-second pause
61
Advanced Instructions
Re-recording a greeting message
You can change the content of the greeting message from a remote location.
Dog
LEE
DEE
OE
+
NEE
BEE
DEE
E
+
+
UE
+
9)
(Your phone
number)
(Remote ANS ID)
or
(Your mailbox no.
and the password)
Turning on/off pager alert
@ Call your unit.
€) 8 For the common greeting message:
Dial your remote ANS ID while the greeting
message is playing.
H For the mailbox greeting message:
Press X and 1, 2 or 3 (desired mailbox no.).
Then enter the mailbox password.
© Press 7 to start re-recording after hearing a
beep.
—A long beep will sound.
@ After hearing a long beep, speak clearly and
loudly for up to 16 seconds.
—If you pause for over 2 seconds while
recording, the unit will beep and stop the
greeting message recording. In this event,
repeat from step 2 within 10 seconds.
© When finished, press 9.
— The new greeting message will be played
back to confirm the content.
You can remotely turn on/off a pager alert feature which has been programmed with a pager number in
advance (see page 63).
To turn on:
ga
To turn off:
aa
To skip the greeting message
@ Call your unit.
© For the common pager alert, press the remote ANS ID.
Or
For a mailbox pager alert, press ¥ and the mailbox number (1, 2 or 3),
then press the mailbox password.
© To turn on the pager alert, press 81.
To turn off the pager alert, press 82.
Callers can record their messages without listening to the greeting message.
0]
62
They may call your unit, then dial 0 during the greeting message playback.
— The unit will skip the rest of the greeting message and start recording.
Advanced Instructions
Pager Alert
The feature allows your unit to call your pager automatically each time an incoming message is recorded on
the unit,
You can set the pager number for each memory (common, mailbox 1, 2 and 3).
o
COMEN:
© pôé
DOS
DO
PDD
©
START/[SET]
K>
Press MENU.
1.SYSTEM SET UP
For common pager alert,
press #60.
COMMON PAGER
or
For mailbox 1 pager alert,
press #61.
MAIL BOX1 PAGER
or
For mailbox 2 pager alert,
press #62.
MAIL BOXZ PAGER
Or
For mailbox 3 pager alert,
press #63.
MAIL BOX3 PAGER
Press START/SET.
MODE=OFF [AY]
O
RECALL
REDIAL/PAUSE
COM
START/[SET]
о
9000
9900
0000:
START/[SET]
Ek»
EDEN
Press A or Y to select
“ON”.
MODE=ON Y LA
— If this feature is not
required, select “OFF”.
Press START/SET.
NO. =
Enter your pager service
number. If necessary,
press the PAUSE button
4 times. Please contact
your pager company
regarding the proper
pause time.
If your pager has the
ability to display phone
numbers, enter the
number that you wish to
appear in the display.
Press “#" after entering
the phone number.
Press START/SET to
store the setting.
Press MENU to end the
program.
When the pager beeps, call your unit from a touch tone telephone to retrieve the message.
Notes:
® You may enter a total of 30 digits and/or pauses in step 6 above.
e This feature can be turned on/off remotely from a touch tone phone (see page 62).
63
Reports and Lists
Printing Reports and Lists
You can get the following reports and lists from your unit. See pages 65 and 66 for sample reports and lists.
Basic Feature List:
This provides you with the current settings of the basic programming features (#01 to #10).
Advanced Feature List:
This gives you a list of the current settings of the advanced programming features (#21 to #80).
Telephone Number List:
This is a list of phone numbers and station names that are stored for one-touch dialing and speed dialing.
Journal Report: > |
This gives you a record of all transmissions and receptions (up to 35 fax communications). This report is
useful for keeping telephone records or for verifying telephone charges.
This report can be printed automatically after every 35 fax communications (see page 67).
Printer test list:
This allows you to check the print quality of your unit.
If the test pattern has any biurred points or lines or dirty patterns, please clean the thermal head by following
the instructions on page 73.
How to print each report/list
o Press MENU repeatediy For the journal report,
until the following is press #4,
С > MENU displayed.
JOURNAL REPORT
3.PRINT LIST
For the printer test list,
For the basic feature ress 45.
@| 56. | р
list, press #1.
DOS PRINTER TEST
DOS BASIC LIST
POD © Press START/SET to
For the advanced START/[SET] start printing.
feature list, press #2.
| v PRINTING
ADVANCED LIST
For the telephone © Press MENU to end the
number list, press #3. operation.
(MENU
TEL NO. LIST
64
Reports and Lists
Sample reports and lists
Basic feature list
BRSIC FEATURE LIST
801 SET DATE & TIME
HOZ YOUR LOGO
#23 YOUR TELEPHONE NUMBER
#04 PRINT TRANSMISSION REPORT
805 TEL7FAX RING COUNT
На? FAX RING COUNT
#88 BANS,FAX RING COUNT
#99 RECORDING TIME
H10 REMOTE ANS ID ID
Jan.
ING
91 1955S 12:38AM
Panasonic FAX SYSTEM
ERROR
не © ВО ГО M
TERROR, ON, UFF)
(2...4]
[2... 4]
[Z...4, TOLL SAVER, FINGER OFF]
(VOX, 1MINJ
Advanced feature list
ADVANCED FEATURE LIST
CURRENT SETTING
821 LOGO POSITION OUT COUT, IN, GFF }
Heo JOURNAL SUTO PRINT ON [ON, OFF]
B23 QUERSERS MODE OFF CON, OFF
Hod JUNK MRIL PROHIBITOR OFF COM, OFF )
ID = 22
Hos DELAYED TRANSMISSION OFF CON, CFF]
DESTINATION =
— 1 2:008M
> en
Telephone number list
La e AE LOT
STATION KEY LIST
_ TELEPHONE NUMEER NAME NAME
81 992-123-4567? COMPANY A Be 999-1234
Bz 83-55-1234 COMPANY B a7 [ J
az 0172-999-20877 COMPANY € a8
84 83P4567 as
a5 997-6543 10
AUTO KEY LIST
NONE NAME
GG 111-2233x123 11 222-3344 COMPANY D
Qt 765-4321 12 052-555-6677 COMPANY E
92 345F6799 13
83 9921 1 14
15
04
ET
Codes in each phone number
x: % has been entered.
P: The pause has been entered.
F: The recall has been entered.
— 1-4
The hyphen has been entered.
[ |; The secret phone number has been entered.
(The telephone number is not printed.)
65
Reports and Lists
Journal report
JOURNAL
Jan. 01 1995 06:25PM
Ме, OTHER FACSIMILE START TIME SAGE LITE DE PAGE: RESULT CUITE
al 1234567 Jan. 91 11:288M B11’ 20 OK
de 9998785 Jan. Oi 11:52AM D29'SÉ iy a OF:
23 75 63 22 Jan. @1 11:58AM 00'32 RX al Ok
O4 55556677 Jan. 91 @0:19PM 91'46 Ta a3 OK
as +987 1234 Jan. 91 98:35PM [email protected]'42 RX 03 OK
86 <Se1 > Jan. 8i 91:14PM 28248 TX 25 Ok
a? 7776542 Jan. 81 91:27PM 81'083 TA a1 OK
05 4445566 Jan. 81 de2:46Pm —21'18 TA 22 OK :
es <A17> Jan. @1 93:17PM 80'35 TX 99 COMMUNICATION ERFCF 71
18 cé G3 >> Jan. 21 93:19PM Bt'21 RX a3 Ok
11 SZ = 21031 38PM de' 25 Ta . 94 OK
Pl = TX 21 OK
(1) Communication mode:
TX... Transmission
RX...Reception
POL.TX...Polling transmission
POL.RX...Poliing reception
(2) Number of pages received or transmitted
successfully
Printer test list
66
tidy : Ct i
hi ai
НН Но 7 a lr
Пе
Le
A
OK
©) Communication result
(For the explanation of communication results,
see page 70.)
(4) Error code (for the service personnel use only)
Reports and Lists
Setting journal auto print
This feature allows the unit to print a record of the last 35 fax communications (transmissions and
receptions) automatically.
After printing, memory will clear and the unit will begin to store new data of the journal report.
When this feature is deactivated, the journal report data is stored until the memory becomes full. When
memory is full and a new communication takes place, the oldest data will be erased and the newest data will
be stored.
To activate this feature, proceed as follows:
oO Press MENU.
(MENU) i.SYSTEM SET UP
O Press #, then press 22.
RECALL
REDIAL/PAUSE
COM
(Св) (2) (2) AUTO JOURNAL
© Press START/SET.
START/[SET]
ED
START/[SET]
MODE=0ON [AV]
oD
С MENU
Press A or Y to select
the desired mode.
Press START/SET to
store the setting.
Press MENU to end the
program.
67
Troubleshooting and Maintenance
Troubleshooting
Error messages on the display
If the unit detects a problem, one of the following messages will appear on the display.
ERROR MESSAGE
BATTERY LOW
CHECK COVER
CAUSE AND REMEDY
e Battery power is low. Replace the batteries with new ones (see
page 10).
eThe top cover is open. Close it.
CHECK DOCUMENT
e The document is not fed into the unit properly. Re-insert the document.
if the misfeeding occurs frequently, clean the document feeder roilers
inside the unit (see page 73). Still it remains unsolved, adjust the
feeder pressure (see page 72).
CHECK MEMORY
e Memory (phone numbers, parameters, etc.) has been erased.
Re-program them.
MECHA ERROR
e Mechanical error occurred. Open the cover and re-install the recording
paper. Then press the STOP button and close the cover.
MEMORY FULL
e There is no room left in memory to record a message. Erase some or
all messages (see page 36).
NO ANS GREETING
e The greeting message for the ANS/FAX mode has not been recorded.
Record the greeting message (see page 13).
NO RESPONSE
eThe receiving unit is busy or out of recording paper. Try again.
NO TEL GREETING
eThe greeting message for the TELF AX mode has not been recorded.
Record the greeting message (see page 13).
| ост OF PAPER
e The unit ran out of recording paper. Replace it with a new one (see
page 9).
PAPER JAMMED
e The recording paper is jammed. Clear the jammed paper (see
page 71).
POLLING ERROR
e The other unit does not provide the polling function. Check the other
party.
REMOVE DOCUMENT
oe The document is jammed. Open the cover, remove the jammed
document (see page 72) and try again. |
e Attempted to transmit a document longer than 600 mm (2358"). Press
the STOP button and remove the document {see page 72).
When sending such a document, divide it into two or more sheets so
that each sheet does not exceed 600 mm (2358) and try again.
68
Troubleshooting and Maintenance
ERROR MESSAGE
CAUSE AND REMEDY
TRANSMIT ERROR
e Transmission error occurred. Try again.
UNIT OVERHEATED
e The unit is too hot. Leave it as it is and allow it to cool down.
General corrective measures
GENERAL
| cannot make and receive calls.
—The line cord is connected incorrectly or not
connected. Confirm the connection (see
page 11).
| cannot make calls.
—The setting of the dialing mode is wrong. Check
the selector {see page 11).
The unit does not work.
— Disconnect the unit from the telephone line and
connect a known working phone. if the known
working phone operates properly, call your
service personnel to have the unit repaired. If
the known working phone does not operate
properly, consult your telephone company.
The unit does not ring.
—The ringer volume is set to OFF.
Raise it to a suitable level (see page 12).
The REDIAL/PAUSE button does not function
properiy.
— The button has combination feature of redial
and pause. It will redial the last dialed number
when it is pressed after hanging up and getting
dial tone again (see page 24). If it is pressed
after you dial another phone number, the button
will function as pause button (see page 53).
While programming, | cannot enter the code or
ID number.
—The whole or part of the number you try to enter
is same as the other code or ID. Change the
number into new one (see pages 43, 44 and 59).
FAX TRANSMISSIÓN
The other party complains that letters on their
received document are distorted.
— If your line has special telephone services such
as call waiting, the service may have been
activated during the fax reception. Connect the
unit to a line that does not have such services.
— Another telepnone connected to the same line
is hung off. Hang up and try again.
The other party complains that dirty patterns or
black line appear on their received documents.
— The glass or roliers on your unit are dirty. Clean
them (see page 73).
| cannot make an international fax call.
— Use the overseas transmission mode (see
page 47).
—Add two pauses at the end of the phone number
(see page 53).
FAX RECEPTION
| cannot receive documents automatically.
— The receive mode is set to TEL. Set the receive
mode to ANS/FAX, TEL/FAX or FAX.
— The time to answer the cal! may be too long.
Decrease the number of rings (see pages 32
and 33).
—The greeting message may be too long. Shorten
the message or ask the other party to press Xx
and then start transmission.
(continued)
69
Troubleshooting and Maintenance
FAX RECEPTION (cont.)
Recording image is faint.
— The sender transmitted a faint document.
Request them to transmit a clearer copy of the
document,
—The thermal head is dirty. Clean it (see page 73).
ANSWERING DEVICE
No voice messages have been recorded in the
ANS/FAX mode.
— The memory is full. Erase some or ali messages
(see pages 36 and 61).
| cannot retrieve recorded messages from a
remote phone.
—Make sure that you use the remote ANS ID
correctly (see page 59). When you dial it, press
the buttons firmly.
Explanation of communication result on the report
Messages in the mailbox do not play back.
— You have programmed the mailbox password.
Press the password and then try again (see
page 55).
COPYING
Dirty patterns or black line appear on the
copied documents.
-— The glass or rollers on your unit are dirty. Clean
them (see page 73).
Copied image is distorted.
— The thermal head is dirty. Clean it (see page 73).
When trouble occurs, the following messages may be printed on the transmission report and the journal
report.
PRINTED MESSAGE CODE MEANING
COMMUNICATION ERROR: 41-72 e Transmission or reception error occurred. Try again or check
FF the other party.
DOCUMENT JAMMED: ®A document was jammed. Remove the jammed document (see
page 72).
JUNKMAIL PROH. REJECT: ® The unit rejected fax reception when the junk mail prohibitor is
activated. |
NO DOCUMENT: e The document was not fed into the unit properly.
NO RESPONSE: 40, 52 e TX mode—The receiving unit is busy or out of recording paper.
Try again.
e RX mode——The unit did not get a response from the
transmitting fax. May have also been a customer but then
decided to hang up.
PAPER JMMED: e The recording paper was jammed.
PAPER OUT: e The unit was out of recording paper.
PRESSED THE STOP KEY: e The fax communication was interrunted because the STOP
button was pressed.
PRINTED OVERHEATED: e Printer was overheated.
THE COVER WAS OPENED: e The top cover was open.
OK: e Fax communication was successful.
70
Troubleshooting and Maintenance
Clearing a recording paper jam
When the unit does not eject a recording paper during reception or copying, the recording paper has
jammed. Remove the jammed paper by following the steps below.
@ Slide the lever toward you to open the top
cover.
€) Remove the jammed paper carefully.
O Cut off the wrinkled portion.
O) Replace the recording paper roll in the proper
direction.
—Make sure that there is no slack in the paper
roll.
© Insert the leading edge of the paper under the
green bar.
—|f the recording paper cannot be inserted,
press the STOP button to reset the paper
cutter and insert the paper again.
O Close the cover carefully by gently pressing
down on both ends.
Green bar
71
Troubleshooting and Maintenance
Clearing a document jam
When an original document becomes jammed, remove the jammed document by following the steps below.
@ Slide the lever toward you to open the top
cover.
@ Remove the jammed document carefully.
© Close the cover carefully by gently pressing
down on both ends.
Adjusting the feeder pressure
If misfeeding of documents, such a multiple feeding or no feeding, occurs frequently, try to adjust the feeder
pressure by following the steps below.
€) Open the top cover.
@ Shift the position of the lever by using an
instrument with a pointed end, like a clip or
ball-point pen.
Position A: The case of no feeding
Position B: Standard position
Position C: The case of multiple feeding
© Close the top cover carefully by gently
pressing down on both ends.
72
Troubleshooting and Maintenance
Maintenance
Cleaning the document feeder unit
When the misteeding occurs frequently or when dirty patterns or black bands appear on a copied or
transmitted document, clean the sub rolier, the document feeder rollers and the glass by following the steps
below.
White plate
-
Sub roller /
Rubber
Document feeder rollers ** “Lever
Cleaning the thermal head
© Disconnect the power cord and the telephone
line cord.
@ Slide the lever toward you to open the top
cover.
€) Clean the rubber, the sub roller and the
document feeder roliers with a cloth moistened
with isopropyi rubbing alcohol, then dry
thoroughly.
O Clean the glass and the white plate with a dry
soft cloth.
@ Close the top cover carefully by gently
pressing down on both ends.
Connect the power cord and telephone line
cord.
If dirty patterns or black bands appear on a copied or received document, clean the thermal head by
following the steps below.
Thermal
head
Note:
O Disconnect the power cord and the telephone
line cord.
@ Slide the lever toward you to open the top
cover.
@ Remove the recording paper roll from the unit.
@) Clean the thermal head with a cloth moistened
with isopropyl rubbing alcohol, then dry
thoroughly.
© Re-install the recording paper roll, then close
the top cover carefully by gently pressing down
on both ends.
Connect the power cord and telephone line
cord.
e To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head
directly with your finger.
73
General information
. Important Safety Instructions
When using this unit, basic safety precautions as
below should always be followed to reduce the risk
of fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from wall outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example,
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Install this unit securely on a stable surface.
Serious damage may result if the unit falls.
6. Do not cover slots and openings of the unit,
for they are provided for ventilation and
protection against overheating. Never piace
the unit near radiators, infor a place where
proper ventilation is not provided.
7. Use only the power source as marked on the
unit. If you are not sure of the type of the
power supply to your home, consult your
dealer or local power company.
8. Do not place objects on the power cord.
install the unit where no one can step on the
cord.
9. Do not overload wall outiets and extension
cords as this can result in the risk of fire or
electric shock.
10. Never push any objects into this unit through
slots as they may result in risk of fire or
electric shock. Never spill any liquid on the
unit.
11. To reduce the risk of electric shock, do not
disassemble this unit, but take it to a qualified
“serviceman when some service or repair work
is required. Opening or removing covers may
expose you to dangerous voltages or other
risks, Incorrect reassembly can cause electric
shock when the appliance is subsequently
used.
12. Unplug this unit from the wall outlet and refer
servicing to qualified service personnel under
the following conditions:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
74
instructions, for improper adjustment may
require extensive work by a qualified
technician.
E. If the unit has been dropped or damaged.
F. If the unit exhibits a distinct change in
performance.
13. During thunderstorms, avoid using telephones
except cordless types. There may be a remote
risk of electric shock from lightning.
14. Do not use this unit to report a gas leak in the
vicinity of it.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
1. Never install telephone wiring during a lightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING:
To prevent fire or shock hazard, do not expose this
product to rain or any type of moisture.
Other Information
eKeep the unit away from electrical noise-
generating devices, such as fluorescent lamps
and motors.
“eThe unit should be kept free from dust, moisture,
high temperature, and vibration.
e The unit should not be exposed to direct sunlight.
eDo not place heavy objects on top of this unit.
eDo not use benzine, thinner, or any abrasive
powder, to clean the cabinet. Wipe it with a soft
cloth.
eDo not damage the power cord.
Do not touch the plug with wet hands.
General information
Specifications
1. Applicable Lines:
2. Document Size:
3. Effective Scanning Width:
4. Printing Paper Size:
5. Effective Printing Width:
Transmission Time":
7. Scanning Density:
8. Scanner Type:
9. Printer Type
10. Data Compression System:
11. Modem Speed:
12. Operating Environment:
13. Dimensions (HXWX D):
14. Mass (Weight):
15. Power Consumption:
16. Power Supply:
Public Switched Telephone Network
Max. 216 mm (81%”) in width
Max. 600 mm (23%8”) in length
208 mm (8346)
216 MMX30 m roll (514 x98' roll)
216 mm X50 m roll (814”Xx 164’ roll)
208 mm (8716) ‘
Approx. 15 sec/page (Original mode)
Approx. 30 sec/page (G3 Normal mode)
Horizontal
Vertical
8 peis/mm (203 pels/inch)
3.85 lines/mm (98 lines/inch)— Standard
7.7 lines/mm (196 lines/inch)-—Fine/Halftone
15.4 lines/mm (392 lines/inch)-—Supertine
CCD image sensor
Thermal printing
Modified Huffman (MH), Modified READ (MR)
‚ 9600/7200/4800/2400 bps; Automatic Fallback
5-35°C (41-95°F), 45%-85% RH
122X362X287 mm (413416"X 1414" X 11548")
Approx. 4.1 kg (9.0 Ib.)
Transmission: Approx. 15 W
Copy: Approx. 40 W
Maximum: Approx. 100 W
220-240 V AC, 50/60 Hz
/ Reception: Approx. 35 W
/ Standby: Approx. 5 W
"Transmission Time: Transmission times apply to text data using ITU-T No. 1 test chart, between the
same machine models at maximum modem speed. Transmission times vary in
actual usage.
75
General Information
Index
A Advanced featurelist ................ 64
ALL MESSAGES ................... 35
ANS/FAXmode .................. 22, 29
ANS/FAX ring count .......... 30
Automatic dialing .............. 19, 23, 28
B Basicfeaturelist .................... 64
С Cleaning .......................... 73
COPY ea 34, 50
D Dateandtime ...................... 17
Day/mightmode ..................... 48
Delayed transmission ................ 42
DELETE .......... ............ .... 16
Dialkeypad ........................ 15
Dialingmode ....................... 11
Direct cail station keys ...... 16, 19, 23, 28
DIRECTORY .......... EE 21, 23, 28
E Electronic telephone directory ......... 21
ERASE .... erre reee 36
Errormessages .................. 68, 69
Extensioncopy ..................... 50
F FAXmode ...................... 22, 33
FAXringcount ..................... 33
Feederpressure .................... 72
С GREETINGREC................. 13,54
GREETING SELECT ............. 13, 54
H Handset volume .................... 12
HELP LA 1 Lea 2 3
i INSERT ...... aaa. 16
J Journai auto print ................... 67
Journal report ...................... 64
Junk mail prohibitor .................. 45
Junk mail prohibitor ID ............ 44, 45
L Logoposition....................... 47
СО\ММЕВ .............. 5..5... 19, 23, 28
М MAILBOX .... 56
MEMORWAY REC .............. ..... 37
76
MENU ................. . 17,19, 41, 64
MUTE 11111 LL 24
NEW MESSAGES 111111111100 35
One-touch dialing ............ 19, 23, 28
Original mode ................... .. 51
Overseas transmission mode ......... 47
Pageralert ..................... 62, 63
PAUSE ........................ .. 53
Papersave function ............... ... 49
Polled........................... . 41
Polling ........................... 41
Printertestiist ..................... 64
RECALL ......................... 53
RECEIVEMQDE ................... 22
REDIAL/PAUSE ................... 24
Remote ANSID .................... 59
Remote fax activation code ............ 43
REPEAT 1111101111 aa ae aa 14 36
RESOLUTION ..................... 26
Ring pattern detection ................ 46
Ringervolume ..................... 12
SECRET ......................... 20
Set defauit ........................ 51
Silent fax recognition ring ............ 32
SKIP 11121 La 444 A Va aa ea 36
SPACE .......................... 16
Speakervolume .................... 12
Speed dialing ................ 20, 23, 28
SP-PHONE ......... ee 23, 52
START/SET ................. 14, 17, 27
STOP ranaeraaaren en 27
TEL mode ................. ....... 22
TEL/FAX mode ................. 22, 31
TEL/FAX delayed ring ............... 32
Telephone number list ............... 64
TONE 11201224 La a La a neo 53
TONE/PULSE ..................... 11
Transmission report ................. 18
VOLUME ....... ea 12
Your logo ........... 2... 17
Your telephone number .............. 18
FAX CORRESPONDENCE
TO: _ DATE:
FROM: OUR TEL. NO.:
We would like to take this opportunity to introduce you to our Panasonic telephone
answering device with facsimile. Our unit will work as a facsimile, an answering
device and a standard telephone, so you can send both documents and voice
messages on the same call.
Leaving a voice message and transmitting : a document
1. Dial our phone number.
eur unit will play the greeting message.
2. Leave your message after the long beep.
3. Press your “X” (asterisk) button twice to activate the fax reception.
ФА fax tone will sound.
4. Start transmission to send a fax.
Transmitting a document only
1. Dial our phone number.
¢ Our unit will play the greeting message.
2. Press your “¥” button twice while the greeting message is being played.
e A fax tone will sound.
3. Start transmission to send a fax.
Leaving a voice message and transmitting a document from a rotary
(pulse) phone
1. Dial our phone number.
e Our unit will play the greeting message.
2. Start transmission to send a fax.
3. Make a call reservation (e.g. ...lift the handset) during transmission of your
document.
4. Leave your message after the long beep following the greeting message.
Transmitting a document from a rotary (pulse) phone
1. Dial our phone number.
e Our unit will play the greeting message.
2. Start transmission to send a fax while the greeting message is being played.
Note:
e /f you wish to receive voice messages and documents automatically, set the unit in the ANS/FAX
mode. |
77
78
Speed dialer list
Station Name/Phone No. Station Name/Phone No.
No. No.
00 11
01 12
02 13
03 14
04 15
05 16
06 17
07 18
08 19
09 20
10 21
79
Speed dialer list
Station
No. Name/Phone No. Station Name/Phone No.
00 11
01 12
02 13
03 14
04 15
05 16
06 17
07 18
08 19
09 20
10 21
80
Answering device remote operation card
Mailbox Remote Operation
M Recording a message into a
mailbox:
1. Call your unit.
2. Press Ed and the mailbox no.
E. El or ED.
3. Leave a message.
Retrieving messages from a
mailbox:
1. Call your unit.
|
| Mailbox Remote Operation
№ Recording a message into a
mailbox:
1. Call your unit.
2. Press EZ and the mailbox no.
El or ED.
3. Leave a message.
E Retrieving messages from a
mailbox:
1. Call your unit.
2. Press E3 and the mailbox no. 2. Press E and the mailbox no.
(El. El 07 ED. (KE. € or EN.
3. Press the mailbox password 3. Press the mailbox password
4. Press the remote command 4. Press the remote command
key (refer to the reverse side). key (refer to the reverse side).
Mailbox Remote Operation |; | Notice of Remote Operation
M Recording a message into a eThe remote operation is available
mailbox:
1. Call your unit.
à. Press EZ and the mailbox no.
(El. El 07 ED.
3. Leave a message.
Retrieving messages from a
mailbox:
1. Call your unit.
2. Press E and the mailbox no.
(M. El or El.
3. Press the mailbox password
Press the remote command
key (refer to the reverse side).
only from a touch tone phone when
the unit is in the ANS/FAX mode.
eWhen the unit is in the TEL made,
call your unit and wait for 15 rings.
The unit will switch to ANS/FAX
mode.
eWhen you press any key, press
firmly.
eTo send a document, press EJEJ.
When a fax tone is heard, start
transmission.
nooo EU PJO4 mm mmm mmm mmm mmm
81
Key Remote Command Key Remote Command
_ KN | Repeating a message — EN | Repeating a message
| В | Skipping a message Skipping a message
El | New message playback ZY | New message playback
B All message playback All message playback
Re-recording a greeting Re-recording a greeting
message message
El | Stopping re-recording of a El | Stopping re-recording of a
greeting message greeting message
Erasing a specific message Erasing a specific message
ME | Erasing ail messages Erasing all messages
EJEN | Pager alert ON Pager alert ON
EJES | Pager alert OFF EJE] | Pager alert OFF
Answering Device Remote Operation
1. Call your unit.
2. Press the remote ANS IDLT 1]
during the greeting message.
. Press remote command key (refer
to right) within 4 seconds.
or
Wait for 4 seconds. All the
recorded messages will be played
back.
Ca
eTo skip the greeting message,
press D.
® To erase a specific message, press
EJE when a message to be erased
IS being played back.
eTo erase all the recorded
messages, press FM.
82
Key Remote Command
Repeating a message
Skipping a message
EJ | New message playback
All message playback
| Re-recording a greeting
message
El | Stopping re-recording of a
greeting message
Erasing a specific message
Erasing all messages
EJEN | Pager alert ON
EJF] | Pager alert OFF
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