Panasonic Answering Machine KX-FL521 User manual

Panasonic Answering Machine KX-FL521 User manual
High Speed Laser Fax with Answering System
Operating Instructions
KX-FL521
Model No.
FOR FAX ADVANTAGE ASSISTANCE:
– CALL
1-800-HELP-FAX (1-800-435-7329)
– E-MAIL TO
[email protected]
for customers in the U.S.A. or Puerto Rico
– REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be
used only in the U.S.A.
Thank you for purchasing a Panasonic facsimile.
Things you should keep a record of
Attach your sales receipt here
For your future reference
Date of purchase
Serial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
●The
Telephone Protection Act of 1991 requires the following information to be clearly stated
either at the top or bottom margin of the first message page when transmitting messages via
telephone facsimile:
—date and time of transmission,
—identification of the business, entity or person(s) sending the facsimile, and
—telephone number of the business, entity or person(s).
To program this information into your unit, complete all the instructions on pages 17 to 20.
●Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
●If you apply to the
service, you can use the IQ-FAX function (p. 35).
R
Trademarks
is a registered trademark of NetMoves Incorporated.
All other trademarks identified herein are the property of their respective owners.
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.
Under the copyright laws, this manual may not be reproduced in any form, in whole or part,
without the prior written consent of KME and its licensee.
© Kyushu Matsushita Electric Co., Ltd. 2000
2
Safety instructions
Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
8. For safety purposes this unit is equipped
with a grounded plug. If you do not have
this type of outlet, please have one
installed. Do not use any type of adaptor
plug to defeat this safety feature.
9. Do not place objects on the power cord.
Install the unit where no one can step or
trip on the cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from the wall outlet and
refer servicing to an authorized service
center when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or
physically damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15. Do not use this unit to report a gas leak,
when in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
For fax advantage assistance, call 1-800-435-7329.
3
Safety instructions
CAUTION:
Laser radiation
● The printer of this unit utilizes a laser. Use
of controls or adjustments or performance
of procedures other than those specified
herein may result in hazardous radiation
exposure.
DANGER-Invisible laser
radiation when open and
interlock defeated.
AVOID DIRECT EXPOSURE
TO BEAM.
Toner cartridge
● Be careful of the following when you handle
the toner cartridge.
—If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
— If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
—If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
Drum unit
● Read the instructions on pages 12 and 13
before you begin installation of the drum
unit. After you have read them, open the
drum unit protection bag. The drum unit
contains a photosensitive drum. Exposing it
to light may damage the drum.
Once you have opened the protection bag:
—Do not expose the drum unit to light for
more than 5 minutes.
—Do not touch or scratch the green drum
surface.
—Do not place the drum unit near dust or
dirt, or in a high humidity area.
—Do not expose the drum unit to direct
sunlight.
Fuser unit
Fuser unit
● The fuser unit gets hot. Do not touch it.
4
For fax advantage assistance, call 1-800-435-7329.
Safety instructions
CAUTION:
OTHER INFORMATION:
Installation
● Never install telephone wiring during a
lightning storm.
● Keep
● Never
● The
install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations.
● Never
touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
● Use
caution when installing or modifying
telephone lines.
the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
unit should be kept free from dust, high
temperature and vibration.
● The
unit should not be exposed to direct
sunlight.
● Do
not place heavy objects on top of this
unit.
● Do
not touch the plug with wet hands.
WARNING:
● To
prevent the risk of fire or electrical
shock, do not expose this product to rain or
any type of moisture.
For fax advantage assistance, call 1-800-435-7329.
5
Table of Contents
Initial Preparation
Accessories
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Help Button
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Finding the
Controls
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Setup
Toner cartridge and drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Paper tray, document stacker and paper stacker . . . . . . . . . . . . . . .
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date and time, your logo and facsimile telephone number. . . . . . . . .
Volumes
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
12
14
15
16
17
Telephone
Automatic
Dialing
Storing names and telephone numbers in ONE-TOUCH DIAL . . . . .
Storing names and telephone numbers in JOG DIAL. . . . . . . . . . . .
Editing and erasing a stored name and number . . . . . . . . . . . . . . . .
Making a voice call using ONE-TOUCH DIAL and JOG DIAL . . . . .
22
23
24
25
Caller ID
Caller ID service from your phone company . . . . . . . . . . . . . . . . . .
Viewing and calling back using caller information . . . . . . . . . . . . . .
Confirming caller information using the Caller ID list . . . . . . . . . . . .
Storing caller information in ONE-TOUCH DIAL and JOG DIAL . . . .
26
27
28
29
Voice Contact
Talking to the other party after fax transmission or reception . . . . . . 30
Fax
Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Sending a fax using ONE-TOUCH DIAL and JOG DIAL . . . . . . . . . 32
Sending a fax with the voice guide . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Reports for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Receiving
Faxes
Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . .
TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . .
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . .
TEL/FAX mode (receiving voice calls with rings and fax calls
without rings when you are near the unit) . . . . . . . . . . . . . . . . . .
Using the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pager call - when the unit receives a fax or voice message . . . . . . .
40
42
43
44
46
46
47
Copy
Copying
6
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Convenient way to make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
For fax advantage assistance, call 1-800-435-7329.
Answering Device
Setup
TAD/FAX mode (using the built-in answering device
and receiving voice and fax calls automatically) . . . . . . . . . . . . . 50
Greeting
Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 51
Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 52
Incoming
Messages
Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Recording
Memo message (Ieaving a message for others or yourself) . . . . . . . 54
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Remote
Operation
Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 56
Option
Transferring recorded messages to another telephone . . . . . . . . . . . 58
Programmable Features
Features
Summary
Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Help
Error Messages
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Operations
When a function does not work, check here before
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Replacement
Replacing the toner cartridge and the drum unit . . . . . . . . . . . . . . . 76
Jams
Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Document jams - sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
No feeding or multiple feeding occurs while sending . . . . . . . . . . . . 81
Cleaning
Cleaning the inside of the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
General Information
Printed Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
FCC
Information
List of FCC requirements and information . . . . . . . . . . . . . . . . . . . . 85
Limited
Warranty
PANASONIC Facsimile Products Limited Warranty . . . . . . . . . . . . . 86
Servicenter
Directory
Servicenter directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Specifications
Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Index
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
For fax advantage assistance, call 1-800-435-7329.
7
Accessories
Included accessories!
Power cord ..............1
Telephone line cord...1
Handset...................1
Handset cord...........1
Part No. PFJA1030Z
Part No. PQJA10075Z
Part No. PFJXE0805Z
Part No. PFJA1029Z
Paper stacker ..........1
Document stacker ...1
Paper tray ...............1
Operating instructions...1
Part No. PFZX1FL501M
Part No. PFKS1055Z
Part No. PFZXFL501M
Part No. PFQX1499Y
Drum unit.................1
Toner cartridge.........1
(complementary starter toner cartridge)
This cartridge can print approx. 800 sheets of letter size
paper with a 5% image area. Refer to image area on
page 89. Please purchase a replacement toner cartridge
Model No. KX-FA76 for continuous use of your unit. To
order, see below.
●If
any item is missing or damaged, check with the place of purchase.
part numbers listed above are subject to change without notice.
●Save the original carton and packing materials for future shipping and transportation of the unit.
●The
Accessory information!
Model No.
Item
Usage
Specifications
KX-FA76
Toner cartridge
For replacement. See page 76.
See page 89.
KX-FA77/KX-FA77D
Drum unit
For replacement. See page 76.
See page 89.
To place an order:
Telephone:Call 1-800-332-5368.
Fax:
Send a fax to 1-800-237-9080.
Include:
—your name, shipping address and telephone number,
—credit card type, number, expiration date and your signature,
—order part number and quantity.
Internet: Visit our web site: http://www.panasonic.com/store
(for customers in the U.S.A. or Puerto Rico ONLY)
●If
you have any questions about internet orders, please contact us at:
—E-MAIL: [email protected]
—TELEPHONE: 1-201-348-7292
8
For fax advantage assistance, call 1-800-435-7329.
Help Button
Help function!
You can print a quick reference for assistance as follows.
1
Press HELP .
2
Rotate JOG DIAL until the desired item is
displayed.
1. How to send faxes with the voice guide.
HELP
Display:
ROTATE
Display
& SET
SEND GUIDE
2. How to set the date, time, your logo and
fax number.
QUICK SET UP
JOG DIAL
SET
3. How to program the features.
FEATURE LIST
4. How to store names in the JOG DIAL
directory and how to dial them.
JOG-DIAL
5. Help with problems operating the
answering device.
TAD OPERATION
6. Help with problems sending/receiving
faxes.
FAX SND/RCV
7. How to use the copier function.
COPIER
8. Frequently asked questions and answers.
Q and A
9. Explanation of error messages shown on
the display.
ERRORS
10. List of available reports.
REPORTS
11. How to use the Caller ID service.
CALLER ID
3
Press SET .
PRINTING
For fax advantage assistance, call 1-800-435-7329.
9
Overview!
Finding the Controls
Location!
CALLS
MIC
QUICK SCAN START
MANUAL BROAD
BACK
SLOW
FWD
QUICK
DIGITAL
DIGIT
AL
SP-PHONE
RECORD
ERASE
PLAY
PLAY
MESSAGES
SK
IP
R E P E AT
●To
redial.343
rl.343
is 478.722
478.722lht.343
lha 478.722 lhh
For fax advantage assistance, call 1-800-435-7329.
11
Setup
Toner cartridge and drum unit!
Caution:
● Read the instructions below before you begin installation. After you have read them,
open the drum unit protection bag. The drum unit contains a photosensitive drum.
Exposing it to light may damage the drum. Once you have opened the protection bag:
—Do not expose the drum unit to light for more than 5 minutes.
—Do not touch or scratch the green drum surface.
—Do not place the drum unit near dust or dirt, or in a high humidity area.
—Do not expose the drum unit to direct sunlight.
3
Slide the tab of the toner cartridge
into the slot of the drum unit.
Tab
Slot
4a
Firmly press down on the right side of
the toner cartridge to snap into
position and...
4b
turn the two levers on the toner
cartridge with firm pressure.
Levers
12
For fax advantage assistance, call 1-800-435-7329.
Setup
5
The toner cartridge is installed when
the triangles match.
Triangles
7
Push the front cover open button
then open the front cover.
8
Install the drum and toner unit by
holding the tabs.
Front cover
Front cover
open button
Drum and toner unit
●If
the lower glass is dirty, clean it with
a soft dry cloth.
9
Close the front cover, until locked, by
pushing down on both sides.
Toner save feature
●If
you want to save on toner consumption, set the toner save setting to on (feature #79 on page 67).
The toner cartridge will last approx. 40% longer. This feature may reduce print quality.
For fax advantage assistance, call 1-800-435-7329.
13
Setup
Paper tray, document stacker and
paper stacker!
Insert the paper tray into the two slots on the
back of the unit ( 1 ).
Paper tray
Let it lean back until it clicks into place ( 2 ).
1
2
Align with the ribs on the document exit ( 1 ).
Pull the document stacker forward gently until it
clicks into place ( 2 ).
Line up the slots in the paper stacker with the
pegs on the bottom of the unit, then slide until
locked.
Open the paper stacker extender when you
use legal size paper.
●The
paper stacker can hold approx. 100
sheets of printed paper. Remove the printed
paper before they are filled on the paper
stacker.
Note for installation:
● Do
not place the unit in an area where the paper tray may be obstructed by a wall, etc.
and recording paper will be ejected from the front of the unit. Do not place anything in front of
the unit.
● Document
14
For fax advantage assistance, call 1-800-435-7329.
Setup
Recording paper!
1
2
Fan the stack of paper to prevent a paper
jam.
Insert the paper into the recording paper
entrance.
●The paper should not be over the tab.
●If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Correct
Printing side
is back.
Recording
paper
entrance
Incorrect
Stack of
paper
Tab
Note for recording paper:
● Avoid
using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or
paper used for resumes.
● Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
● Avoid extremely smooth or shiny paper that is highly textured.
● Avoid paper that is coated, damaged or wrinkled.
Note:
● Avoid
double-sided printing.
not use paper printed from this unit for double-sided printing with other copiers or printers, or the
paper may jam.
● Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the
print quality.
● Do
Adding paper
1. Remove all of the installed paper.
2. Add paper to the removed paper and straighten.
3. Fan the stack of paper.
4. Insert the paper into the recording paper entrance.
For fax advantage assistance, call 1-800-435-7329.
15
Setup
Connections!
1
2
3
Connect the handset cord.
Connect the telephone line cord.
Connect the power cord.
●When the power is turned on for
the first time, the unit will print
some basic information.
To a power
outlet
(120 V, 60 Hz)
To a single
telephone line
jack (RJ11C)
Power cord
surge
( Power
)
protector
Handset cord
surge
( Line
protector )
Telephone
line cord
Caution:
● When
you operate this product, the power outlet should be near the product and easily accessible.
Note:
● For
additional equipment protection, we recommend you use a surge protector. The following types are
available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
The warranty does not cover damage due to power line surges or lightning.
16
For fax advantage assistance, call 1-800-435-7329.
Setup
Date and time, your logo and facsimile
telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit.
Your logo
Example:
Your facsimile telephone number
FROM : Panasonic Fax
FAX NO. : 1234567
Date and time
Feb. 26 2000 09:02AM
P1
Fax Correspondence
Setting the date and time
1
Press MENU .
2
Press
3
Press SET .
4
Display:
SYSTEM SET UP
, then 0 1 .
SET DATE & TIME
7
Press SET .
8
Press MENU .
SETUP ITEM [
Display
Example:
]
MENU
/
M:01/D:01/Y:00
Cursor
Enter the correct month/day/year by selecting
2 digits for each, using the dial keypad.
Example: Aug. 10, 2001
Press 0 8 1 0 0 1 .
M:08/D:10/Y:01
5
JOG DIAL
Press SET .
Example:
TIME:
SET
STOP
12:00AM
Note:
6
Enter the correct hour/minute by selecting
2 digits for each, using the dial keypad.
Press
to select “AM” or “PM”.
Example: 3:15PM
1. Press 0 3 1 5 .
TIME:
2. Press
03:15AM
until “PM” is displayed.
TIME:
03:15PM
● You
can enter the number by rotating
JOG DIAL in steps 4 and 6. In this case,
press
to move the cursor.
● The accuracy of the clock is approximately
±60 seconds a month.
To correct a mistake
● Press
or
to move the cursor to the
incorrect number, and make the correction.
● If you press STOP while programming, the
display will return to the previous one.
For fax advantage assistance, call 1-800-435-7329.
17
Setup
Setting your logo
The logo can be your company, division or name.
1
Press MENU .
2
Press
3
Press SET .
4
Enter your logo, up to 30 characters, using
the dial keypad. See the next page for details.
Display:
Display
MENU
/
SYSTEM SET UP
, then 0 2 .
YOUR LOGO
LOGO=
FLASH JOG DIAL
(Hyphen)
SET
STOP
(Delete)
MUTE
(Insert)
Example: “Bill”
1. Press 2 twice.
LOGO=B
To change capital or lower case letters
Cursor
Pressing the
key will change to capital or
lower case alternatively.
2. Press 4 six times.
LOGO=Bi
1. Press 2 twice.
3. Press 5 six times.
Display:
LOGO=B
2. Press 4 three times.
LOGO=Bil
4. Press
to move the cursor to the next
space and press 5 six times.
LOGO=BI
3. Press
.
LOGO=Bi
LOGO=Bill
4. Press 5 three times.
5
Press SET .
6
Press MENU .
LOGO=Bil
SETUP ITEM [
]
Note:
● You
can enter your logo by rotating JOG DIAL
(see the next page).
To correct a mistake
To insert a character
● Press
1. Press
or
to move the cursor to the
position to the right of where you want to insert
the character.
2. Press MUTE (Insert) to insert a space and
enter the character.
or
to move the cursor to the
incorrect character, and make the correction.
To delete a character
● Move
the cursor to the character you want to
delete and press STOP .
18
For fax advantage assistance, call 1-800-435-7329.
Setup
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
1
1
[
]
{
}
+
–
/
=
2
A
B
C
a
b
c
2
3
D
E
F
d
e
f
3
4
G
H
I
g
h
i
4
5
J
K
L
j
k
l
5
6
M
N
O
m
n
o
6
7
P
Q
R
S
p
q
r
s
7
8
T
U
V
t
u
v
8
9
W
X
Y
Z
w
x
y
z
9
0
0
(
)
!
"
#
$
,
.
_
%
&
¥
`
:
;
?
|
@
^
’
→
To change capital or lower case letter.
FLASH
Hyphen button (To insert a hyphen.)
MUTE
Insert button (To insert one character or one space.)
STOP
Delete button (To delete a character.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)
To select characters using JOG DIAL
Instead of pressing the dial keys, you can select characters using JOG DIAL.
1. Rotate JOG DIAL until the desired character is
displayed.
2. Press
to move the cursor to the next space.
● The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
Lower case
alphabet
Number
: Rotating to
the right
JOG DIAL
: Rotating to
the left
Symbol
For fax advantage assistance, call 1-800-435-7329.
19
Setup
Setting your facsimile telephone number
1
Press MENU .
2
Press
3
Press SET .
4
Enter your facsimile telephone number, up to
20 digits, using the dial keypad.
Display:
Display
SYSTEM SET UP
MENU
/
, then 0 3 .
YOUR FAX NO.
NO.=
Example:
5
Press SET .
6
Press MENU .
FLASH
(Hyphen)
JOG DIAL
NO.=1234567
SETUP ITEM [
SET
STOP
(Delete)
]
Note:
● You
can enter your facsimile telephone number by
rotating JOG DIAL . If you use JOG DIAL , press
to move the cursor.
● The
button replaces the digit with a “+” and the
button replaces it with a space.
Example (using the dial keypad): +234 5678
2 3 4
5 6 7 8 .
Press
enter a hyphen in a telephone number, press
FLASH (Hyphen).
● To
To correct a mistake
To delete a number
● Press
● Move
or
to move the cursor to the
incorrect number, and make the correction.
20
the cursor to the number you want to
delete and press STOP .
For fax advantage assistance, call 1-800-435-7329.
Volumes
Adjusting volumes!
Ringer volume
Display
4 levels (high/middle/low/off) are available.
While the unit is idle, press
or
.
/
●If
any documents are in the document entrance,
you cannot adjust the ringer volume. Confirm that
there are no documents in the entrance.
■ To turn the ringer off:
1. Press
repeatedly until the following
message is displayed.
Display:
RINGER OFF= OK?
SET
YES:SET/NO:STOP
Melody ringer
2. Press SET .
● You
can select one of the four melodies
instead of the bell. Change the setting (feature
#17 on page 62). The melody you selected
will sound when the unit receives a call.
●To
turn the ringer back on, press
.
■ While the ringer volume is set to off:
The display will show the following message.
RINGER OFF
When a call is received, the unit will not ring and
will display the following.
INCOMING CALL
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press
or
.
Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press
.
or
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
.
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press
or
.
For fax advantage assistance, call 1-800-435-7329.
21
Automatic Dialing
Storing names and telephone numbers
in ONE-TOUCH DIAL!
For rapid access to frequently dialed numbers, the unit provides 10 stations of ONE-TOUCH
DIAL keys.
● ONE-TOUCH DIAL 1 to 3 can be alternatively used as broadcast keys (p. 37).
1
Press DIRECTORY PROGRAM .
Display:
Display
ONE-TOUCH
DIAL
/
PRESS STATION
OR USE JOG-DIAL
2
For ONE-TOUCH DIAL 1–3:
Press one of the ONE-TOUCH DIAL keys.
DIAL MODE
Press SET to go to the next prompt.
FLASH
(Hyphen)
For ONE-TOUCH DIAL 4–5:
Press one of the ONE-TOUCH DIAL keys.
Enter the name, up to 10 characters (see
page 19 for instructions).
Example:
4
5
Press SET .
Example:
● If
<S02>=1114497
you want to enter a hyphen, press
FLASH .
REGISTERED
PRESS STATION
OR USE JOG-DIAL
7
22
Helpful hint:
● You
can confirm the stored items on the
display (p. 25) or on the telephone number list
(p. 84).
●A
hyphen or a space entered in a telephone
number counts as two digits.
To correct a mistake
● Press
or
to move the cursor to the
incorrect character/number, and make the
correction.
To delete a character/number
Press SET .
● To
STOP
(Delete)
Note:
<S02>=
Enter the telephone number, up to 30 digits,
using the dial keypad.
Example:
6
NAME=John
SET
DIRECTORY PROGRAM
For ONE-TOUCH DIAL 6–10:
Press LOWER , then press one of the ONETOUCH DIAL keys.
3
LOWER
program other stations, repeat steps 2 to 6.
Press STOP to exit the program.
● If you press DIRECTORY PROGRAM
instead of STOP , you can print the onetouch label card (see right).
● Move
the cursor to the character/number you
want to delete, and press STOP .
To print the one-touch label card with
stored names
Press DIRECTORY PROGRAM in step 7.
Display:
PRINT LABEL OK?
YES:SET/NO:STOP
Press SET to start printing.
● Put the card in the ONE-TOUCH DIAL
location.
Automatic Dialing
Storing names and telephone numbers
in JOG DIAL!
For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory
(100 stations).
For your convenience, the following 2 stations have been pre-programmed.
HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function
(p. 9), call using this station (p. 25).
IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728): If you have a problem with
IQ-FAX, call using this station (p. 25).
●If you do not need the above stations, you can erase them (p. 24).
1
Display
Press DIRECTORY PROGRAM .
Display:
/
PRESS STATION
OR USE JOG-DIAL
2
Rotate JOG DIAL until the following is
displayed.
NAME=
3
Enter the name, up to 10 characters (see
page 19 for instructions).
Example:
NAME=Alice
4
Press SET .
5
Enter the telephone number, up to 30 digits,
using the dial keypad.
●If
NO.=5552233
you want to enter a hyphen, press FLASH .
Press SET .
JOG DIAL
SET
DIRECTORY PROGRAM
STOP
(Delete)
NO.=
Example:
6
FLASH
(Hyphen)
Helpful hint:
● You
can confirm the stored items on the
display (p. 25) or on the telephone number list
(p. 84).
Note:
● When
the following message is displayed in
step 6, you can store only 5 more items.
Display:
REGISTERED
SPACE= 5 DIRS.
● If
NAME=
●To
7
there is no space to store new stations, the
following message is displayed in step 1.
JOG-DIAL FULL
program other items, repeat steps 3 to 6.
Press DIRECTORY PROGRAM to exit the
program.
Erase unnecessary stations (p. 24).
●A
hyphen or a space entered in a telephone
number counts as two digits.
To correct a mistake
To delete a character/number
● Press
● Move
or
to move the cursor to the
incorrect character/number, and make the
correction.
the cursor to the character/number you
want to delete, and press STOP .
23
Automatic Dialing
Editing and erasing a stored name and number!
Editing a stored name and number
You can edit a name or number stored in ONE-TOUCH DIAL and JOG DIAL.
1
Rotate JOG DIAL until the desired name
is displayed.
Example:
Mary
<S01>
means the station number
for ONE-TOUCH DIAL
2
Press DIRECTORY PROGRAM .
3
Press
EDIT=
Edit the telephone number. For
further details, see page 23.
6
7
Press SET .
REGISTERED
DELETE=#
Display
to select “EDIT”.
NAME=Mary
●If
you do not need to edit the name, skip to
step 5.
4
5
Edit the name (see page 19 for instructions).
Press SET .
Example:
JOG DIAL
<S01>=0123456
ERASE
●If
you do not need to edit the telephone
number, skip to step 7.
SET
STOP
DIRECTORY PROGRAM
Erasing a stored station and item
You can erase ONE-TOUCH DIAL station and JOG DIAL item.
1
Rotate JOG DIAL until the desired name
is displayed.
Example:
Mary
<S01>
2
Press DIRECTORY PROGRAM .
3
Press
EDIT=
4
Press SET .
DELETED
●The
stored name and number are
deleted.
DELETE=#
to select “DELETE”.
DELETE OK?
Note:
● You
can use the following method to erase.
1. Rotate JOG DIAL until the desired name
is displayed.
YES:SET/NO:STOP
●To
24
cancel erasing, press STOP .
2. Press ERASE .
3. Press
SET .
Automatic Dialing
Making a voice call using ONE-TOUCH DIAL
and JOG DIAL!
Before using this feature, program the desired names and telephone numbers into ONE-TOUCH
DIAL and JOG DIAL (p. 22, 23).
Using ONE-TOUCH DIAL
1
Press DIGITAL SP-PHONE or lift the
handset.
TEL=
Display:
● Confirm
that there are no documents in the
document entrance.
2
For ONE-TOUCH DIAL 1–5:
Press the desired ONE-TOUCH DIAL key.
For ONE-TOUCH DIAL 6–10:
Press LOWER , then press the desired
ONE-TOUCH DIAL key.
Example:
● The
TEL=<John>
unit will start dialing automatically.
Using JOG DIAL
Rotate JOG DIAL until the desired name
is displayed.
1
Example:
Lisa
● If
the desired name has not been stored,
press STOP and dial the number
manually.
Press DIGITAL SP-PHONE or lift the
handset.
●The unit will start dialing automatically.
2
To confirm the stored telephone number on
the display
1. Rotate JOG DIAL until the desired name is
displayed.
To search for a name by initial
Example: “Lisa”
1. Rotate JOG DIAL until any name is
displayed.
Example:
Alan
2. Press 5 repeatedly until any name with
the initial “L” is displayed (see the character
table on page 19).
Larry
3. Rotate JOG DIAL to the right until “Lisa”
is displayed.
Lisa
Example:
John
<S06>
means the station number
for ONE-TOUCH DIAL
2. Press NAME/TEL NO. .
1114497
● To
●To
● To
stop the search, press STOP .
●To
make a call, press DIGITAL SP-PHONE
or lift the handset.
<S06>
stop the confirmation, press STOP .
make a call, press DIGITAL SP-PHONE or
lift the handset.
Note:
●When
you want to search for symbols (not
letters or numbers), press
in step 2.
25
Caller ID
Caller ID service from your phone company!
This unit is compatible with the Caller ID service offered by your local telephone
company. To use this feature, you must subscribe to the Caller ID service.
Set the following ring count settings to 2 or more rings beforehand.
—TAD ring count and FAX ring count (feature #06 on page 61)
—TEL/FAX ring count (feature #78 on page 67)
How Caller ID is displayed
The calling party’s name or telephone number will
be displayed after the first ring.
You then have the option of whether or not to
answer the call depending on the caller.
Example:
Display
Chris Horner
The unit will automatically store the caller
information (name, telephone number and the time
of the call). You can view the caller information
(see the next page) and print the caller ID list
(p. 28).
Note:
●If
the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller
information. Consult your PBX supplier.
●If the unit cannot receive caller information, the unit will show the following.
OUT OF AREA
The caller dialed from an area which does not provide Caller ID service.
PRIVATE CALLER
The caller requested not to send caller information.
LONG DISTANCE
The caller made a long distance call.
26
Caller ID
Viewing and calling back using caller
information!
You can easily view caller information and call back.
Important:
●Calling back will not be available in the following cases.
—The telephone number includes data other than numbers (i.e.
—The caller information does not include a telephone number.
1
Press CALLER ID SEARCH .
Example (2 new calls are received):
Example:
Display:
2
3
or #).
Handset
Display
2 NEW CALLS
USE JOG-DIAL
Rotate JOG DIAL to the right (clockwise).
●The display will show the most recent
caller’s name.
●If you rotate to the left, the display will show
the reviewed calls.
● To stop viewing, press STOP .
CALLER ID SEARCH
DIGITAL SP-PHONE
Press DIGITAL SP-PHONE or lift the
handset to make a call.
●The unit will start dialing automatically.
● To send a fax – insert the document FACE
DOWN and press FAX START .
FAX START
JOG DIAL
STOP
NAME/TEL NO.
To display the caller’s telephone number and the date/time of the call
Press NAME/TEL NO. repeatedly in step 2.
Example:
WENDY ROBERTS
1-345-678-9012
Mar. 14 10:30AM
To edit the telephone number for calling back
Press
repeatedly in step 2.
Each time you press
, the telephone number will be changed as follows.
1. 1 – Area code – Local telephone number (“1” added)
2. Local telephone number (area code omitted)
3. Area code – Local telephone number
4. 1 – Local telephone number (“1” added and area code omitted)
Display while viewing
NO NAME RCVD
When the unit could not receive a name.
END OF NEW CALL
After the last new call has been displayed.
END
After all calls have been displayed.
NO CALLER DATA
When no calls have been received.
27
Caller ID
Confirming caller information using the Caller ID
list!
The unit will store the 30 most recent caller information.
—To print manually, see below.
—To print automatically after every 30 new calls, activate feature #26 (p. 63).
Sample of a Caller ID list
Mar. 20 2000 09:19AM
CALLER ID LIST
NO.
01
02
03
NAME
WENDY ROBERTS
ALLAN STONE
MIKE TIMAR
YOUR LOGO
:
YOUR FAX NO. :
TELEPHONE NUMBER
1-345-678-9012
1-456-789-0123
1-987-654-3210
TIME
Mar.
Mar.
Mar.
OF
14
13
11
CALL
10:30AM
08:35AM
09:35AM
Printing and erasing the Caller ID list !
ANSWER
FAX
FAX
TEL
STATUS
!
*
Display
MENU
Press CALLER ID PRINT to start printing.
1
PRINTING
Display:
●The
display will show the following after
printing.
ALL ERASE OK?
YES:SET/NO:STOP
ERASE
Press STOP to exit the program, or press
SET to erase all of the stored caller
information.
2
To erase caller information without printing
1. Press MENU three times.
Display:
CALLER ID PRINT
STOP
SET
JOG DIAL
CALLER ID SEARCH
To erase specific caller information
1. Press CALLER ID SEARCH .
CALLER SET UP
Example:
2. Press SET .
Display:
2 NEW CALLS
USE JOG-DIAL
CALL LIST ERASE
2. Rotate JOG DIAL
displayed.
3. Press SET .
ALL ERASE OK?
cancel erasing, press STOP , then
MENU .
Example:
until the desired name is
WENDY ROBERTS
●To
3. Press ERASE .
●The
4. Press SET .
caller information will be erased.
DELETED
ERASE COMPLETED
Example:
5. Press STOP to exit the program.
●To
ALLAN STONE
erase other items, repeat steps 2 and 3.
4. Press STOP to exit the program.
28
Caller ID
29
Voice Contact
Talking to the other party after fax transmission
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
Initiating voice contact
1
Press DIGITAL SP-PHONE while
transmitting or receiving documents.
Display:
VOICE STANDBY
●Your
unit will call the other party with a
distinctive ring.
Display
Handset
●When
the other party answers, your unit will
emit a distinctive ring.
2
Press DIGITAL SP-PHONE or lift the
handset to start talking.
Note:
DIGITAL SP-PHONE
● If
you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
● If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
Receiving a request for voice contact
1
If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
PLEASE PICK UP
2
Press DIGITAL SP-PHONE or lift the
handset within 10 seconds of the distinctive
ring to start talking.
Note:
● If
you do not answer within 10 seconds of the
distinctive ring;
—In TAD/FAX mode, your unit will play a greeting
message and record an incoming voice message.
—In FAX ONLY, TEL or TEL/FAX mode, the line will be
disconnected.
30
FACE DOW
N
Sending Faxes
Sending a fax manually!
1
2
Adjust the width of the document guides to
the size of the document.
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
STANDARD
3
If necessary, press RESOLUTION
repeatedly to select the desired setting
(see below).
4
5
6
Press DIGITAL SP-PHONE or lift the
handset.
TEL=
Dial the fax number.
Example:
TEL=5678901
When the fax tone is heard:
Press FAX START , and replace the
handset if you are using it.
OR
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press FAX START
and replace the handset if using it.
CONNECTING.....
To select the resolution
Select the desired resolution according to the
type of document.
STANDARD: For printed or typewritten
originals with normal-sized characters.
FINE: For originals with small printing.
SUPER FINE: For originals with minute
printing.
PHOTO: For originals containing
photograph.
PHOTO WITH TEXT: For originals
containing photograph and text.
● Using
the “FINE”, “SUPER FINE”, “PHOTO”
or “PHOTO WITH TEXT” setting will
increase transmission time.
● If the resolution setting is changed during
feeding, it will be effective from the next
sheet.
● The “SUPER FINE” resolution only works
with other compatible fax machines.
Sending from memory
You can press QUICK SCAN START
instead of
to scan the
document into memory before sending.
After storing, the unit will transmit the
document.
● If the document exceeds the memory
capacity (p. 88), sending will be canceled.
31
Sending Faxes
Sending a fax using ONE-TOUCH DIAL and
JOG DIAL!
Before using this feature, program the desired names and telephone numbers into ONE-TOUCH
DIAL and JOG DIAL (p. 22, 23).
1
2
Adjust the width of the document guides to
the size of the document.
Document guides
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
Display
FACE DOW
N
STANDARD
3
If necessary, press RESOLUTION
repeatedly to select the desired setting
(p. 31).
4
Enter the fax number.
Using ONE-TOUCH DIAL 1–5:
Press the desired ONE-TOUCH DIAL key.
JOG DIAL
STOP
Using ONE-TOUCH DIAL 6–10:
Press LOWER , then press the desired
ONE-TOUCH DIAL key.
RESOLUTION
ONE-TOUCH DIAL
LOWER
FAX START
Using JOG DIAL :
Display the desired name and press
FAX START .
Fax auto redial
If your unit does not send a fax
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2 times.
● This feature is also available for delayed
transmission (feature #25 on page 63).
● During redial, the following will be displayed.
● Confirm
Display:
● To
32
WAITING REDIAL
cancel redialing, press STOP .
the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine (p. 25).
● The connecting tone will be heard during dialing
to tell you the status of the other party’s machine
(feature #76 on page 67).
Sending Faxes
Sending a fax with the voice guide!
You can send documents by following the voice guide. After transmission, the voice guide will
turn off automatically.
1
2
Press HELP twice.
Display:
SEND GUIDE
Press SET .
Voice guide:
4
Press DIGITAL SP-PHONE and
dial the fax number.
●You can also use the handset.
5
When a fax tone is heard, press
FAX START .
To transmit, insert the
document face down until you
hear the beep.
3
Start transmission.
DIGITAL SP-PHONE
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
HELP
Display
FACE DOW
N
Press the speaker phone
button, then dial the phone
number. When the fax tone is
heard, press the start button.
●If
necessary, press RESOLUTION
repeatedly to select the desired setting (p. 31).
SET
FAX START
RESOLUTION
Documents you can send!
Maximum size
Effective scanning area
4 mm
Scanned
area
600 mm
(235⁄8" )
128 mm
(5" )
Minimum size
128 mm
(5" )
4 mm
216 mm
(81⁄2" )
4 mm
Document weight
Single sheet:
45 g/m2 to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m2 to 75 g/m2
(16 lb. to 20 lb.)
4 mm
208 mm
(83⁄16" )
Paper width
216 mm (81⁄2" )
Note:
● Remove
clips, staples or other similar fasteners.
that ink, paste or correction fluid has dried.
● Do not send the following types of documents. Use copies for fax transmission.
—Chemically treated paper such as carbon or carbonless duplicating paper
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
—Electrostatically charged paper
—Heavily curled, creased or torn paper
—Paper with a coated surface
—Paper with a faint image
● Check
To transmit more than 15 pages at a time
●Insert
the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.
33
Sending Faxes
Reports for confirmation!
To confirm the communication results, the following reports are available.
Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 61).
Sample of a sending report
SENDING REPORT
Jan. 20 2000 09:19AM
YOUR LOGO
:
YOUR FAX NO. :
NO. OTHER FACSIMILE START TIME
01 2345678
Jan.20 09:18AM
USAGE TIME
00'51
MODE
SND
PAGES RESULT
COMMUNICATION ERROR
00
SND: Sent directly.
IQ-FAX: Sent to the fax server
of the NetMoves
network (p. 35).
Communication
message (p. 68)
CODE
43
Error code
Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 84.
—To print automatically after every 30 new fax communications, activate feature #22 (p. 63).
Sample of a journal report
JOURNAL
NO.
01
02
03
04
05
OTHER FACSIMILE START TIME
3332222
Jan.21 07:14AM
9998765
Jan.21 08:17AM
John
Jan.21 09:18AM
555556677
Jan.22 10:35AM
USAGE
00'45
00'58
00'48
02'45
03'50
Jan. 25 2000 11:22AM
YOUR LOGO
:
YOUR FAX NO. :
TIME MODE
PAGES RESULT
SND
OK
01
IQ-FAX 02
OK
RCV
OK
01
SND
COMMUNICATION ERROR
03
SND
OK
05
RCV
OK
03
SND: Sent directly.
IQ-FAX: Sent to the fax server
of the NetMoves
network (p. 35).
RCV: Received directly.
34
Communication
message (p. 68)
CODE
43
Error code
Sending Faxes
IQ-FAX!
This feature can only be used after applying to NetMoves.
IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button.
Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your
fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and
will automatically resend your fax for you if the receiving fax machine is unavailable.
This “fax-only” network has the added advantage of cost efficiency due to the Internet being
integrated into the network. Every fax is secure since the NetMoves network utilizes the highest
encryption legally allowed, ensuring that your document stays secure. You get the benefits of
carefree faxing with savings associated with the use of the Internet. It is simple, quick, and secure.
For more information, contact NetMoves at 1-888-332-9728. This number is pre-programmed in
the JOG DIAL directory (p. 23).
How your fax is sent to the other party’s fax machine
Fax server
Your unit will send a
fax to the fax server.
The fax server will
receive the fax from
your unit, then send
it to the other party’s
fax machine.
If any transmission
errors occur between
your unit and the fax
server, your unit will
automatically redial the
fax server up to 2 times.
The other party’s fax
machine will receive the
fax from the fax server.
If any transmission errors occur between the fax
server and the other party’s fax machine, the fax
server will automatically redial the other party’s
fax machine up to 3 times. If your fax has still not
been transmitted after 3 attempts, the fax server
will fax a Non-Delivery Notice to you. In this
case, there is no charge. Set your unit to receive
a fax.
How to apply for the NetMoves Internet service for your
unit
1. Fill out the attached application form and fax it to 1-800-909-6649.
●The NetMoves company will send you a welcome fax after they have activated your
account.
●There is no application or monthly fee. You pay only for the faxes you send.
2. To activate the IQ-FAX function from your fax machine, set feature #75 to on (p. 67).
35
Sending Faxes
Sending a fax using the Internet
1
2
Adjust the width of the document guides to
the size of the document.
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
Document guides
ONE-TOUCH
DIAL
Display
FACE DOW
N
STANDARD
3
If necessary, press RESOLUTION
repeatedly to select the desired setting
(p. 31).
4
Press
IQ-FAX .
IQFAX TO WHERE?
IQ-FAX
JOG DIAL
5
Enter the fax number.
Using the dial keypad.
LOWER
RESOLUTION
SET
FAX START
Using ONE-TOUCH DIAL 1–5:
Press the desired ONE-TOUCH DIAL key.
Using ONE-TOUCH DIAL 6–10:
Press LOWER , then press the desired
ONE-TOUCH DIAL key.
Using JOG DIAL :
Display the desired name and press SET .
6
Press FAX START .
TRYING IQ-FAX
CONNECTING.....
SENDING
P 1
If you cannot send a fax
SENT TO SERVER
Note:
● If
your fax is not transmitted to the other party’s fax
machine, the NetMoves network will send a NonDelivery Notice to your unit.
● If the number you dialed is out of the NetMoves network
service area, the unit will show the following messages
and send the fax directly over the telephone line.
Display:
OUT OF NETWORK
● Contact
NetMoves at 1-888-332-9728.
The NetMoves customer service center
may send you a program update. While
receiving this update, the following
message will be displayed for about 3
minutes.
Display:
LOADING IQ-DATA
● During
this time, you will not be able to
operate the unit and the extension
telephone.
● If
SENDING NORMAL
If these messages are displayed when sending a fax
long-distance or internationally using IQ-FAX, contact
NetMoves at 1-888-332-9728.
36
a loading error occurs, the unit will
display the following message.
LOADING ERROR
In this case, contact NetMoves at
1-888-332-9728.
Sending Faxes
Broadcast transmission!
This feature is useful for sending the same document often to selected parties (up to 20 stations).
First program the stations, then see page 39 for transmission.
●The broadcast function utilizes ONE-TOUCH DIAL 1–3. The one-touch dial function will be canceled.
●BROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and JOG DIAL entries. MANUAL BROAD
key can also accept manual dialing entries.
Programming the stations
Using the dial keypad (only for
MANUAL BROAD):
Enter the fax number and press SET .
Press DIRECTORY PROGRAM .
1
Display:
PRESS STATION
Example:
DIR=3456789
OR USE JOG-DIAL
2
DIR=3456789 [01]
For BROADCAST 1–2:
Press the desired BROADCAST key.
●To
enter other stations, repeat this
step (up to 20 stations).
DIAL MODE
Rotate JOG DIAL to select “BROADCAST”.
Example:
BROADCAST 1
5
Press SET after programming all
of the desired stations.
REGISTERED
For MANUAL BROADCAST:
Press MANUAL BROAD .
PRESS STATION
DIAL MODE
Rotate JOG DIAL to select “MANUAL BROAD”.
OR USE JOG-DIAL
MANUAL BROAD
3
4
Press
●To
program another broadcast key,
repeat steps 2 to 5.
SET .
DIR=
[00]
Enter stations.
Using ONE-TOUCH DIAL 1–5:
Press the desired ONE-TOUCH DIAL key.
Example:
DIR=ANN
[01]
6
Press STOP to exit the program.
MANUAL BROAD
BROADCAST
Display
ONE-TOUCH
DIAL
Using ONE-TOUCH DIAL 6–10:
Press LOWER , then press the desired
ONE-TOUCH DIAL key.
Example:
DIR=Luke
Using JOG DIAL :
Display the desired name and press
Example:
John
DIR=John
[01]
SET .
[01]
[02]
SET
JOG DIAL LOWER
STOP
DIRECTORY PROGRAM
Note:
● If
you enter the wrong station, press STOP after step 4 to erase the station.
the stored items by printing a broadcast programming list (p. 84).
● Confirm
37
Sending Faxes
Adding a new station
1
Rotate JOG DIAL until the desired key
name is displayed.
Example:
2
3
4
5
6
Press DIRECTORY PROGRAM to
exit the program.
<BROADCAST1>
Display
Press DIRECTORY PROGRAM .
ADD=
Press
DELETE=#
to select “ADD”.
Rotate JOG DIAL until the desired name
you want to add is displayed (only using
JOG DIAL is available).
Example (JOG DIAL):
Mike
Example
(ONE-TOUCH DIAL-2):
Peter
Press
JOG DIAL
DIRECTORY PROGRAM
SET
STOP
<S02>
SET .
REGISTERED
Example:
Nikki
●To
add other stations, repeat steps 4 and 5
(up to 20 stations).
Erasing a stored station
1
Rotate JOG DIAL until the desired key
name is displayed.
Example:
2
3
4
SET .
DELETE OK?
<BROADCAST1>
YES:SET/NO:STOP
Press DIRECTORY PROGRAM .
ADD=
Press
DELETE=#
to select “DELETE”.
6
Rotate JOG DIAL until the desired station
you want to erase is displayed.
Example (JOG DIAL):
Press
SET .
DELETED
Example:
Bob
●To
delete other stations, repeat
steps 4 to 6.
Dick
Example
Sam
<S03>
(ONE-TOUCH DIAL-3):
●To cancel erasing, press STOP .
38
5
Press
7
Press DIRECTORY PROGRAM to
exit the program.
Sending Faxes
Sending the same document to pre-programmed parties
1
2
Insert the document FACE DOWN.
●If necessary, press RESOLUTION
repeatedly to select the desired setting
(p. 31).
MANUAL BROAD
BROADCAST
Display
Press the desired BROADCAST (1–2) or
MANUAL BROAD .
FACE D W
N
FACE DOO
WN
can also use JOG DIAL . Display the
desired key name, and press
FAX START .
●You
Example:
<BROADCAST1>
●The
document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
●After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (see below).
Note:
● If
one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.
JOG DIAL
STOP
RESOLUTION
FAX START
SET
To cancel the broadcast setting
1. Press STOP while the unit displays the
following message.
Display:
● The
BROADCASTING
display will show the following.
SEND CANCELED?
YES:SET/NO:STOP
2. Press SET .
Sample of a broadcast sending report
BROADCAST REPORT 1
NO.
01
02
03
04
OTHER FACSIMILE
Mike
Peter
Sam
Kim
START TIME
Jan.10 09:31AM
Jan.10 09:33AM
Jan.10 09:34AM
Jan.10 09:35AM
TOTAL
USAGE TIME
01'10
01'08
01'09
01'10
004'37
Jan. 10 2000 09:36AM
YOUR LOGO
:
YOUR FAX NO. :
RESULT
PAGES (IQ-FAX)
OK
02
OK
02
OK
02
OK
02
(008)
008
The “ ” mark shows the fax has been sent to the fax server of
the NetMoves network (p. 35). The number shows the total
number of pages sent to the fax server.
39
Receiving Faxes
Setting the unit to receive faxes!
Hi, thise...
is Mik
How you
want the unit
to receive
calls
You want to receive
all voice and fax
calls automatically.
You have a separate
telephone line just
for faxes.
When receiving voice calls:
The unit will activate the
answering device and record
voice messages.
When receiving calls:
All incoming calls will be
answered as faxes.
You have to
set this.
This is how
the unit will
operate.
40
When receiving fax calls:
The unit will activate the fax
function to receive documents.
Receiving Faxes
Other
options
With a PC
2-number example
To the
same line
Facsimile No.
(555-1333)
If you have a
computer attached
to the same
telephone line, see
page 46.
Telephone No.
(555-1111)
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern (feature
#31 on page 64)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A: Standard ring (one long ring)
B:Double ring (two short rings)
C: Triple ring (short-long-short
rings)
D: Other triple ring (short-shortlong rings)
41
Receiving Faxes
TEL mode!
(answering all calls manually)
Activating TEL mode
OFF
If the AUTO ANSWER light is on, turn it off by
pressing AUTO ANSWER .
Display:
Display
TEL MODE
Receiving a fax manually
1
When the unit rings, press
DIGITAL SP-PHONE or lift the handset to
answer the call.
Handset
STOP
2
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press FAX START .
CONNECTING.....
3
FAX START
DIGITAL SP-PHONE
Note:
● If
you do not answer the call within 10 rings,
the unit will temporarily activate the answering
device.
Replace the handset.
●The unit will start fax reception.
To stop receiving
Fax reception in memory
Press STOP .
When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While the document is in memory:
—the display will show an error message and the
following message alternately,
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
● If this feature is not required, set feature #46 to
off (p. 65).
Auto reduction feature
If the other party sends a document that is longer
than your recording paper, your unit will reduce the
receiving document to the proper size and print it.
If you want to print the original size, set feature
#37 to off (p. 64).
42
Display:
FAX IN MEMORY
—slow beeps will sound if feature #44 is set to on
(p. 65).
● Follow the instructions on pages 69 and 70 to
solve the problem.
● For memory capacity, see page 88.
Receiving Faxes
FAX ONLY mode!
(all calls are received as faxes)
Activating FAX ONLY mode
1
2
Set feature #77 to “FAX ONLY” (p. 67).
If the AUTO ANSWER light is off, turn it on
by pressing AUTO ANSWER .
●The display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
Example:
3
ON
Display
PICKUP & RCV FAX
AFTER 3 RINGS
If you wish to change the ring count setting,
rotate JOG DIAL until the desired number
is displayed, and press SET .
●When receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
JOG DIAL
SET
Note:
● If
the AUTO ANSWER light is already on and you wish to change the ring count, turn it off once then on
again by pressing AUTO ANSWER and follow the instructions in step 3.
● This mode should not be used with a telephone line which is used for both voice and fax calls. Fax
communication will be attempted even if someone is trying to call you.
If you have a telephone line just for faxes, we recommend the following setup.
Example: One telephone line is used for voice calls and a separate telephone line for faxes.
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected.
43
Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
A call is received.
The fax machine will not ring.
“TEL/FAX delayed ring count”
This message will be played to the
calling party.
Hello! To send a fax, start
transmission.
To speak with someone,
please wait.
Voice call
●The
call is connected.
Fax calling
tone*
The fax machine will ring up to 3 times.
“Silent fax recognition ring count”
g
Rin ing
R ing
R
● The
calling party
will hear a different
ring back tone.
The fax machine will automatically
receive documents without
ringing.
Answer the call.
● If the call is not answered, this message
will be played.**
No one is available to take
your call right now.
Please try again later.
Thank you.
● Then
the fax machine will activate the
fax function for the other party’s fax
machine that does not send a fax
calling tone.
To set TEL/FAX mode
Note:
● The
fax machine will display the following when a
call is received.
Display:
● The
44
INCOMING CALL
ringer should be on (p. 21).
1. Set feature #77 to “TEL/FAX” (p. 67).
2. If the AUTO ANSWER light is off, turn it on by
pressing AUTO ANSWER .
Receiving Faxes
When an extension telephone is connected
A call is received.
The fax machine will not ring, but
the extension telephone will ring
twice.
“TEL/FAX delayed ring count”
This message will be played to the
calling party.
Voice call
Hello! To send a fax, start
transmission.
To speak with someone,
please wait.
Ring
Ring
●The
call is connected.
Fax calling
tone*
The fax machine will automatically
receive documents without
ringing.
The extension telephone will not ring but
the fax machine will ring up to 3 times.
“Silent fax recognition ring count”
g
Rin g
Rin ing
R
● The
calling
party will hear a
different ring
back tone.
Answer the call.
● If the call is not answered, this message
will be played.**
No one is available to take
your call right now.
Please try again later.
Thank you.
● Then
the fax machine will activate the
fax function for the other party’s fax
machine that does not send a fax
calling tone.
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
TEL/FAX delayed ring count
Silent fax recognition ring count
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 67. The fax machine will not generate
an audible ring during this time.
The fax machine generates audible rings to
indicate that it is receiving a voice call. The number
of rings generated depends on the setting of
feature #30 on page 64. This signal will not ring at
an extension telephone.
45
Receiving Faxes
Using the unit with a computer!
Wall jack
Computer
Wall jack
Extension telephone!
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press FAX START on the fax machine.
Important:
●Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
1
2
3
When the extension telephone rings, lift the
handset of the extension telephone.
To the same line
When:
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press
9 (pre-selected fax activation
code) firmly.
Hang up the handset.
●The fax machine will start reception.
Note:
●You
can change the fax activation code in feature #41
(p. 65).
46
Extension telephone
Receiving Faxes
Pager call - when the unit receives a fax
or voice message!
This feature allows your unit to call your pager when your unit receives a fax document or an
incoming voice message.
1
Press MENU .
Display:
SYSTEM SET UP
, then 7 0 .
2
Press
3
Press SET .
4
Rotate JOG DIAL to select “ON”.
Check that your pager received
the pager test call.
11
12
Press DIGITAL SP-PHONE .
PAGER CALL
Display
MENU
MODE=OFF
MODE=ON
●If
this feature is not required, select
“OFF”.
5
Press SET .
6
Enter your pager number up to 30 digits.
JOG DIAL
NO.=
Example:
SET
DIGITAL SP-PHONE
NO.=12025551234
7
Press SET .
8
Enter your pager access code up to 10
digits if required.
PIN=
Note:
● If
Example:
9
PIN=12345678
Press SET .
When your pager receives a pager call
MSG.=07734
●The
default code 07734 will show “Hello!”
on your pager.
●If you want to change this message,
enter your message up to 30 digits.
Example:
10
you have subscribed to a Caller ID service,
your pager will display the caller’s telephone
number before the number “11” or “22” (see
below) instead of the message.
Your pager will beep and display as follows;
— “11” : when your unit receives a voice
message.
— “22” : when your unit receives a fax
document.
Pager
MSG.=5555
Press SET .
●The unit will dial the stored number.
22
PAGER TEST
Example:
Your unit received
a fax document.
47
Copying
Making a copy!
The unit can make single or multiple copies (up to 99).
1
2
Adjust the width of the document guides to
the size of the document.
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
●Make
3
Document guides
FACE DOW
Display
N
STANDARD
sure the handset is on the cradle.
Press COPY START .
100% FINE
[01]
COPY START
●If
necessary, enter the number of copies
(up to 99).
4
STOP
COLLATE
Press COPY START .
●The unit will start copying.
RESOLUTION
COPY ZOOM
Note:
● Any
transmittable document can be copied (p. 33).
To stop copying
Press STOP .
Convenient way to make a copy!
The following settings are available before you start copying.
●Resolution
●Reduction/enlargement rate
●Collation (sort)
To select the resolution according to the type of
document
Press RESOLUTION
repeatedly to select the desired setting.
Display while copying
FINE: For printed or typewritten originals with small printing.
100% FINE
SUPER FINE: For originals with minute printing.
100% S-FINE[01]
PHOTO: For originals containing photograph.
100% PHOTO [01]
PHOTO WITH TEXT: For originals containing photograph and
text.
●If
48
[01]
100% MIXED [01]
you select “STANDARD”, copying will be done using “FINE” mode.
Copying
To reduce or enlarge a document
To make a reduced copy, press
COPY ZOOM
repeatedly and
select the desired reduction rate. The unit
can reduce copies to as little as 50% of the
original by changing the reduction rate 5%
at a time.
To make an enlarged copy, press
COPY ZOOM
repeatedly and
select the desired enlargement rate. The
unit can enlarge copies to as much as 200%
of the original by changing the enlargement
rate 5% at a time.
Example: 70% reduced copy
Example: 150% enlarged copy
Original document
Reduced copy
Original document
Enlarged copy
A B
A B
A B
A B
C D
C D
C D
C D
Note:
● The
display will show the rate you selected while copying.
Example:
75% FINE
[01]
Reduction/enlargement rate
● For
an enlarged copy, the unit will only enlarge the center of the upper part of the document. To make an
enlarged copy of the bottom of the document, turn the document around, insert it into the unit, and then
make a copy.
To collate multiple copies
The unit can collate multiple copies in the same order as the original document pages.
Press COLLATE until the following is displayed and start copying.
Display:
COLLATE=ON
Example: Making two copies of a 4-page original document
4
3
4
2
4
1
3
3
2
4
2
3
1
2
1
1
Uncollated pages
Collated pages
Note:
● The
unit will store the documents into memory while collating copy. If memory becomes full while storing,
the unit will only print out the stored pages.
● While collating copies, the display will show the following.
Example:
100% FINE
[01]C
shows collating copy
49
Setup
TAD/FAX mode!
(using the built-in answering device and receiving
voice and fax calls automatically)
When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
●You can use either the pre-recorded greeting messages (see below) or your own greeting
message (p. 51).
Setting up the voice and fax message reception
1
2
Set feature #77 to “TAD/FAX” (p. 67).
ON
If the AUTO ANSWER light is off, turn it on
by pressing AUTO ANSWER .
●The unit will play the greeting message.
Display
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak
after the beep. Thank you.
●The
display will show the number of rings
before the unit answers a call in the
TAD/FAX mode.
Display:
PICKUP &RCV CALL
JOG DIAL
SET
Note:
●If
AFTER 2 RINGS
●If
you wish to change the ring count setting,
rotate JOG DIAL until the desired
number (see below) is displayed, and press
SET . The remaining time for recording
incoming messages will be displayed.
Example:
TIME = 10m13s
the AUTO ANSWER light is already on and
you wish to change the ring count, turn it off
once then on again by pressing
AUTO ANSWER and follow the instructions
in step 2.
●The incoming message recording time can be
changed (feature #10 on page 62).
●When the remaining time is low, erase
unnecessary messages (p. 53). For voice
memory capacity for incoming messages, see
page 88.
●While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to off
(p. 66).
Ring count in TAD/FAX mode
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF (feature #06 on page 61).
TOLL SAVER:
When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one
new recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the
third ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
●If you subscribe to a Caller ID service, set to 2 or more rings.
50
Greeting
51
Greeting
Checking the greeting messages
1
Select the desired mode (TAD/FAX or
TEL/FAX) where you want to listen to a
greeting message (feature #77 on page 67).
2
If the AUTO ANSWER light is off, turn it on
by pressing AUTO ANSWER .
If the AUTO ANSWER light is on, turn it off
once then on again.
TAD/FAX mode:
Display
PICKUP &RCV CALL
AFTER 2 RINGS
AUTO ANSWER
TEL/FAX mode:
●The
TEL/FAX MODE
unit will play the greeting message.
Erasing your own recorded greeting messages!
1
2
Select the desired mode (TAD/FAX or
TEL/FAX) where you want to erase the
greeting message (feature #77 on page 67).
Display
Press ERASE twice.
●The display will show the following
according to your selection in step 1.
TAD/FAX mode:
TAD GREETING
PRESS SET
TEL/FAX mode:
TEL/FAX GREETING
PRESS SET
3
Press SET .
ERASE GREETING?
YES:SET/NO:STOP
●To
4
cancel erasing, press STOP .
Press SET .
GREETING ERASED
●When
receiving a call, the pre-recorded
greeting message will be played.
52
ERASE
STOP
SET
Incoming Messages
When the unit has recorded new voice messages:
—the AUTO ANSWER light will flash,
—the call counter will show the total number of recorded messages, and
—slow beeps will sound if the message alert feature is activated (feature #42 on page 65).
Example:
02
53
Recording
Memo message!
(leaving a message for others or yourself)
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.
1
Press RECORD .
Display:
MEMO MESSAGE
Display
PRESS SET
2
Press SET .
●A long beep will sound.
MEMO RECORDING
3
4
Speak clearly about 20 cm (8 inches) away
from the microphone.
Microphone
RECORD
STOP
SET
When finished recording, press STOP .
Telephone conversation!
You can record a telephone conversation. This conversation can be played back later, either
directly or remotely.
1
During a telephone conversation, press
RECORD .
Display:
2
2WAY RECORDING
To stop recording, press STOP or replace
the handset.
Note:
●There
may be legal restrictions in your state on
recording two-way telephone conversations. Inform the
other party that the conversation is being recorded.
54
RECORD
STOP
Display
Remote Operation
Operating from a remote location!
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 62) and set the unit to TAD/FAX
mode before going out (p. 50).
Dial key
Remote command
Page
0
Skips the greeting message
57
1
Repeats a message
56
2
Skips a message
56
Dial key
Remote command
Page
4
Erases a specific message
57
5
Erases all messages
57
8 0
Changes to TEL mode
57
8 1
Turns ON message transfer
57
8 2
Turns OFF message transfer
57
4
New message playback
56
5
All message playback
56
6
Room monitor
57
7
Re-records a greeting message 57
8 3
Turns ON pager call
57
9
Stops re-recording of a greeting 57
message
8 4
Turns OFF pager call
57
Remote operation card
Please cut out and carry this card for assistance when using the remote operation.
Answering Device
Remote Operation
●The
Fold here
1. Call your unit.
2. Enter the remote operation ID
during the greeting
message.
●The new messages will be
played automatically.
●If there are no new
messages, wait for 4
seconds. All the messages
will be played back.
3. Press the remote command
key(s) within 10 seconds (see
the reverse side).
Notice of Remote Operation
remote operation is
available only from a touch tone
telephone when the unit is in
TAD/FAX mode.
●When the unit is in TEL mode,
call your unit and wait for 10
rings. The answering device will
temporarily answer the line.
Enter the remote operation ID
during the greeting message.
The unit will switch to TAD/FAX
mode.
●When you press a key, press
firmly.
●To send a document, press
9 . When a fax tone is
heard, start transmission.
55
Remote Operation
Operation from a remote touch tone telephone!
Listening to recorded messages
1
2
Call your unit.
Enter the remote operation ID during TAD/FAX greeting playback.
When there are new recorded
messages
The voice guide will tell you the number of
new recorded messages and they will be
played automatically.
Voice guide example:
3 new messages.
When there are no new recorded
messages
No new messages.
Press 5 or wait for 4 seconds to listen to
all the messages.
When voice memory is full
●To
repeat only the new messages:
Press 4 .
●To repeat the current message:
Press 1 .
If you press 1 within 5 seconds of the
beginning of a message, the previous
message will be played.
●To listen to all the messages:
Press 5 .
●To skip a message:
Press 2 .
Key
0
Skips the greeting
message
1
Repeats a message
2
Skips a message
4
Erase some or all of the messages
(see next page).
Key
Remote command
4
Erases a specific
message
5
Erases all messages
8 0
Changes to TEL mode
8 1
Turns ON message
transfer
New message playback
5
All message playback
6
Room monitor
8 2
Turns OFF message
transfer
7
Re-records a greeting
message
8 3
Turns ON pager call
8 4
Turns OFF pager call
9
56
Remote command
Sorry, no more memory.
Please erase unnecessary
messages.
Stops re-recording of a
greeting message
Remote Operation
Other remote operations
■ Erasing
a specific message
4 while listening to the message you
Press
want to erase.
Voice guide example:
■ Turning
Press 8 1 to turn ON the message transfer.
The message has been erased.
long beep will also sound. The unit will then
play back the next message.
the message transfer on or off
You must pre-program a transfer telephone
number beforehand (feature #60 on page 66).
Message transfer is set.
Transfer phone number is 123···.
●A
■ Erasing
Message transfer is off.
all the messages
5 to erase all the messages.
Press
All messages have been erased.
●A
Press 8 2 to turn OFF the message transfer.
●If
a transfer telephone number is not
programmed, you cannot turn this feature ON.
Transfer phone number is not set.
long beep will also sound.
■ Monitoring
the room
Press 6 to monitor the sound for about 30
seconds in the room where the unit is installed.
●After 30 seconds, a beep sounds. To continue
monitoring, press 6 again within 10 seconds.
■ Recording
■ Turning
Press 8 3 to turn ON the pager call.
Pager call is set.
Pager number is 098765432.
a marker message
You can leave an additional message.
1. Wait for the voice guide.
the pager call on or off
You must program a pager number beforehand
(feature #70 on page 47).
Press 8 4 to turn OFF the pager call.
All messages have been played.
Pager call is off.
2. Wait about 10 seconds.
Please leave your name and
message after the beep.
3. Leave a message after the beep.
■ Re-recording
a greeting message
You can change the contents of the TAD/FAX
greeting message.
1. Press 7 to start recording.
●A
long beep will sound.
●If
a pager number is not programmed, you
cannot turn this feature ON.
Pager number is not set.
■ Changing
the receive mode
Press 8 0 to change the receive mode from
TAD/FAX to TEL.
●You cannot return to TAD/FAX mode in the same
call. To return to TAD/FAX mode, see below.
2. Speak clearly up to 16 seconds.
●If
you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
3. When finished recording, press 9 .
●The
new greeting message will be played.
■ Skipping
the greeting message
■ Returning
to TAD/FAX mode
1. Call your unit and wait for 10 rings.
●The answering device will temporarily answer
the call.
2. Enter the remote operation ID during the
greeting message.
●Your unit will switch to TAD/FAX mode.
Press 0 during the greeting message playback.
●The
unit will skip the rest of the greeting message.
57
Option
Transferring recorded messages to another
telephone!
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the
remote operation.
Program the transfer telephone number first (feature #60 on page 66) and set to TAD/FAX mode.
An incoming voice message is recorded in your unit.
Your unit calls the transfer telephone number.
Answer the call with the transfer telephone.
Your unit will play the transfer greeting message.*
Pre-recorded message:
This is a telephone answering system.
Please enter your remote ID for remote operation.
Enter the remote operation ID (feature #11 on page 62).
Retrieve the message using the remote operation (p. 55–57).
* This message can be changed (see next page).
58
Option
Recording your own transfer greeting message!
The recording time is limited to 16 seconds.
Suggested message
“This is a transferred message from (your name, business and/or telephone number). Please
enter your remote ID for remote operation.”
1
Press MENU .
2
Press
Display:
SYSTEM SET UP
7
When finished recording, press
STOP .
●The unit will repeat your message.
Adjust the volume using
or
.
8
Press MENU .
, then 6 1 .
TRNS-GREETING
3
Press SET .
4
Rotate JOG DIAL to select “RECORD”.
5
Press SET .
6
Speak clearly about 20 cm (8 inches) away
from the microphone.
●The display will show the remaining
recording time.
CHECK
Display
/
MENU
RECORD
TRNS REC.
Example:
TRNS REC.
16s
6 1 , then
2. Rotate JOG DIAL
to select “CHECK”.
SET .
STOP
Microphone SET
15s
To check your transfer greeting message
1. Press MENU ,
JOG DIAL
To erase your transfer greeting message
1. Press MENU ,
6 1 , then
2. Rotate JOG DIAL
to select “ERASE”.
SET .
3. Press SET .
●The unit will play your message.
3. Press SET .
●Your own message will be erased.
4. Press MENU .
4. Press MENU .
●The pre-recorded greeting message will be
played when transferring a call.
59
Features Summary
Programming!
The unit provides various programming features. Program the desired settings by referring to the
programming tables (p. 61–67).
1
Press MENU .
2
Select the feature you wish to program.
■For basic features (p. 61, 62):
Rotate JOG DIAL until the desired
feature is displayed.
■For advanced features (p. 63–67):
Rotate JOG DIAL until the following is
displayed.
ADVANCED MODE
Display:
SYSTEM SET UP
Press SET and rotate JOG DIAL until
the desired feature is displayed.
3
Press SET .
●The current setting of the feature will be
displayed.
4
Rotate JOG DIAL until the desired setting
is displayed.
●This step may be slightly different
depending on the feature.
5
Press SET .
●The setting you selected is set, and the
next feature will be displayed.
6
To exit programming, press MENU .
Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using JOG DIAL .
1. Press MENU .
2. Press
and the 2-digit code number.
3. Follow steps 3 to 6 above.
●See
programming tables for code numbers
(p. 61– 67).
60
Features Summary
Basic features!
Programming table
Code
Display & Feature
SET DATE & TIME
#01
#02
To set the date and time.
YOUR LOGO
To set your logo.
YOUR FAX NO.
#03
To set your facsimile telephone
number.
SENDING REPORT
#04
To print and check the sending
report for fax transmission results
(p. 34).
TAD RING COUNT
To change the number of rings
before the unit answers a call
in TAD/FAX mode
Settings
How the unit operates
mm/dd/yy
hh:mm
(2 digits for
each entry)
See page 17 for details.
(Up to 30
characters)
See page 18 for details.
See page 20 for details.
(Up to 20
digits)
ERROR
ON
OFF
1, 2, 3, 4
TOLL SAVER
“ERROR”: The sending report will
be printed only when fax
transmission fails.
“ON”: The sending report will be
printed out after every transmission.
This setting is also available after
activating TAD/FAX mode.
See page 50 for details.
RINGER OFF
#06
This setting is also available after
activating FAX ONLY mode (p. 43).
FAX RING COUNT
To change the number of rings
before the unit answers a call
in FAX ONLY mode
1, 2, 3, 4
(The default setting is in bold type.)
61
Features Summary
Basic features (cont.)!
How to set menu options
1. Press MENU .
2. Rotate JOG DIAL until the desired
feature is displayed.
5. Press SET .
6. Press MENU .
3. Press SET .
4. Rotate JOG DIAL until the desired
setting is displayed.
Note:
● Step
4 may be slightly different depending on the
feature.
● See page 60 for more details.
Programming table (cont.)
Code
Display & Feature
RECORDING TIME
#10
To change the recording time for an
incoming message
Settings
VOX
To operate the answering device
from a remote location
DIALING MODE
#13
If you cannot dial, change the
setting depending on your
telephone line service.
PAPER SIZE
#16
To set the recording paper size.
MELODY RINGER
#17
To set the ring melody.
“VOX”: Unlimited
“1 MIN”: Up to 1 minute
1 MIN
ID = 111
1. Follow steps 1–3 above.
2. Enter any 3-digit number except a
number using 0 or 7.
3. Press SET .
4. Press MENU .
TONE
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
REMOTE TAD ID
#11
How the unit operates
PULSE
LETTER
“LETTER”: Letter size paper.
“LEGAL”: Legal size paper.
LEGAL
BELL
MELODY
(A, B, C, D)
You can select the bell or the melody.
The selected bell or melody will
sound while setting.
(The default setting is in bold type.)
62
Features Summary
Advanced features!
How to set menu options
1. Press MENU .
2. Rotate JOG DIAL until the following is
displayed.
Display:
4. Rotate JOG DIAL until the desired
setting is displayed.
5. Press SET .
6. Press MENU .
ADVANCED MODE
Press SET and rotate JOG DIAL until
the desired feature is displayed.
Note:
● Step
4 may be slightly different depending on the
feature.
● See page 60 for more details.
3. Press SET .
Programming table
Code
Display & Feature
AUTO JOURNAL
#22
ON
To print the journal report
automatically for fax communications. OFF
OVERSEAS MODE
#23
Settings
If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.
NEXT FAX
ERROR
OFF
DELAYED SEND
#25
#26
To send a fax automatically at a
specified time.
This allows you to take advantage
of low-cost calling hours offered by
your telephone company.
●The setting can be reserved to
take place up to 24 hours in
advance.
ON /
fax no. /
hh:mm
OFF
AUTO CALL. LIST
ON
To print the Caller ID list
automatically.
OFF
How the unit operates
“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 34).
“NEXT FAX”: This setting is effective
only for the next attempted fax
transmission. After transmission, the
unit will return to the previous setting.
“ERROR”: When the previous fax
transmission fails and you redial
the same number.
●This feature is not available for
broadcast transmission.
●The calling charge may be higher.
To send a document:
1. Insert the document.
2. Follow steps 1–3 above.
3. Rotate JOG DIAL to select “ON”.
4. Press SET .
5. Enter the fax number.
6. Press SET .
7. Enter the transmission start time.
Press
to select “AM” or “PM”.
8. Press SET .
9. Press MENU .
●To cancel after programming,
press STOP then SET .
“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 28).
(The default setting is in bold type.)
63
Features Summary
Advanced features (cont.)!
How to set menu options
1. Press MENU .
2. Rotate JOG DIAL until the following is
displayed.
Display:
4. Rotate JOG DIAL until the desired
setting is displayed.
5. Press SET .
6. Press MENU .
ADVANCED MODE
Press SET and rotate JOG DIAL until
the desired feature is displayed.
Note:
● Step
4 may be slightly different depending on the
feature.
● See page 60 for more details.
3. Press SET .
Programming table (cont.)
Code
Display & Feature
Settings
How the unit operates
See pages 44 and 45 for details.
SILENT FAX RING
#30
To change the number of rings
when the unit detects a voice call in
TEL/FAX mode.
3, 4, 5, 6
RING DETECTION
#31
If you subscribe to a Distinctive
Ring Service (Identa-Ring) from
your telephone company, activate
this feature.
This feature is also required for
voice mail service.
AUTO REDUCTION
#37
#39
To receive a fax document that is
longer than your recording paper.
LCD CONTRAST
To adjust the display contrast.
A, B, C, D
OFF
ON
OFF
NORMAL
DARKER
Select the ring pattern to be
assigned to the facsimile number.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long
rings)
●For more information about
telephone services, contact your
telephone company.
“ON”: The unit will fit a received
document onto your recording
paper.
“OFF”: The unit will print the
original size.
“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
(The default setting is in bold type.)
64
Features Summary
Code
Display & Feature
FAX ACTIVATION
#41
If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 46).
MESSAGE ALERT
#42
To alert you with beeps when a
new voice message is recorded
REC. TIME ALERT
#43
To alert you with beeps when there
is less than 60 seconds of
remaining recording time.
RECEIVE ALERT
#44
To alert you with beeps when a
received document is stored into
memory due to a problem.
FRIENDLY RCV
#46
To receive a fax automatically when
you answer a call and hear a fax
calling tone (slow beep).
Settings
ON /
CODE=
OFF
ON
OFF
ON
#47
9
1.
2.
3.
4.
Follow steps 1–3 on page 64.
Rotate JOG DIAL to select “ON”.
Press SET .
Enter your code from 2 to 4 digits,
using 0–9 and .
5. Press SET .
6. Press MENU .
●Do not enter “0000”.
If you hear slow beeps, press
PLAY MESSAGES and listen to
recorded messages (p. 53). The
beeps will stop.
If you hear slow beeps, erase the
recorded messages (p. 53). The
beeps will stop.
OFF
ON
OFF
ON
If you hear slow beeps, clear the
printing problem or supply paper to
print the stored document. The
beeps will stop.
“ON”: You do not have to press
FAX START for fax reception.
OFF
FAX GUIDANCE
If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
●To hear the voice guidance only
when fax transmission/reception
fails, select “ERROR”.
How the unit operates
ON
OFF
ERROR
Voice guidance example:
“Start transmission.”
“Please hang up the handset for
transmission.”
“Transmission is complete.”
“Transmission has failed.”
“Transmission has been interrupted.”
“Start reception.”
“Please hang up the handset for
reception.”
“Reception is complete.”
“Reception has failed.”
“Reception has been interrupted.”
(The default setting is in bold type.)
65
Features Summary
Advanced features (cont.)!
How to set menu options
1. Press MENU .
2. Rotate JOG DIAL until the following is
displayed.
Display:
4. Rotate JOG DIAL until the desired
setting is displayed.
5. Press SET .
6. Press MENU .
ADVANCED MODE
Press SET and rotate JOG DIAL until
the desired feature is displayed.
Note:
● Step
4 may be slightly different depending on the
feature.
● See page 60 for more details.
3. Press SET .
Programming table (cont.)
Code
Display & Feature
GREETING TIME
#54
To change the recording time for
your own TAD/FAX greeting
message (p. 51)
Settings
16s
#60
ON
OFF
TRNS-GREETING
#61
To check, record or erase a transfer
greeting message
ICM MONITOR
#67
To hear an incoming message
(ICM) from the speaker when the
answering device is recording the
message.
“16s”: Up to 16 seconds
“60s”: Up to 60 seconds
60s
MESSAGE TRANS.
To transfer a recorded incoming
message to another telephone
(p. 58)
How the unit operates
CHECK
1.
2.
3.
4.
Follow steps 1–3 above.
Rotate JOG DIAL to select “ON”.
Press SET .
Enter the transfer telephone
number.
5. Press SET .
6. Press MENU .
●This feature can be turned on/off
from a remote location (p. 57).
See page 59 for details.
RECORD
ERASE
ON
If you select “OFF”, you cannot
monitor the incoming message.
OFF
(The default setting is in bold type.)
66
Features Summary
Code
Display & Feature
ECM SELECTION
#68
ECM stands for Error Correction
Mode. To send a fax even if there
is static interference on the
telephone line.
PAGER CALL
#70
If you have a pager and wish to
know when your unit receives a fax
or an incoming message, activate
this feature.
IQ-FAX
#75
To apply to the NetMoves Global
Fax Network and activate the IQFAX function.
Settings
ON
OFF
#76
AUTO ANSWER
#77
To change the receive mode in the
AUTO ANSWER setting.
See page 47 for details.
OFF
ON
ON
OFF
TAD/FAX
FAX ONLY
TONER SAVE
#79
To save on toner consumption.
SET DEFAULT
#80
You can confirm the status of the
other party’s machine.
●If the ring back tone continues, the
other party’s machine may not be a
facsimile or may have run out of
paper. Check with the other party.
●The connecting tone volume
cannot be adjusted.
“TAD/FAX”: Telephone Answering
Device/Facsimile mode(p. 50)
“FAX ONLY”: Facsimile only mode
(p. 43)
“TEL/FAX”: Telephone/Facsimile
mode (p. 44, 45)
See pages 44 and 45 for details.
TEL/FAX RING
If you use an extension telephone
in TEL/FAX mode, select the
desired number of rings of the
extension telephone.
See page 35 for details.
OFF
TEL/FAX
#78
This feature is available when the
transmitting/receiving stations are
ECM compatible.
●If documents are in memory, clear
them before making the setting
(p. 42).
ON
CONNECTING TONE
If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones: fax
tone, ring back tone and busy tone.
How the unit operates
1, 2, 3, 4
ON
OFF
YES
To reset on advanced features to
their default settings.
NO
“ON”: The toner cartridge will last
longer.
●This feature may reduce print
quality.
1. Follow steps 1–3 on page 66.
2. Rotate JOG DIAL to select
“YES”.
3. Press SET .
4. Press SET again.
5. Press MENU .
(The default setting is in bold type.)
67
Error Messages
Reports!
If your unit cannot send a fax, check the following:
—the number you dialed is correct,
—the other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 34).
Communication message
COMMUNICATION ERROR
Error
code
Cause & solution
40–42
46–52
58, 65
68, 72
FF
●A
43
44
●A
DOCUMENT JAMMED
—
●The
ERROR-NOT YOUR UNIT
54
59
70
●A
MEMORY FULL
—
●The
NO DOCUMENT
—
●The
OTHER FAX NOT RESPOND
—
●The
PRESSED THE STOP KEY
—
●
THE COVER WAS OPENED
—
●The
front cover was opened. Close it and try again.
OK
—
●Fax
communication was successful.
68
transmission or reception error occurred. Try
again or check with the other party.
line problem occurred. Connect the telephone
line cord to a different jack and try again.
●An overseas transmission error occurred. Try using
the overseas mode of feature #23 (p. 63).
document is jammed. Remove the jammed
document (p. 80).
transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
document was not received due to memory
being full.
document was not fed into the unit properly.
Reinsert the document and try again.
other party’s fax machine is busy or has run
out of recording paper. Try again.
●The document was not fed properly. Reinsert the
document and try again.
●The other party’s fax machine rings too many
times. Send the fax manually – dial the number,
confirm the fax tone, and press FAX START .
●The other party’s machine is not a facsimile. Check
with the other party.
●The number you dialed is not in service.
STOP was pressed and fax communication was
canceled.
For fax advantage assistance, call 1-800-435-7329.
Error Messages
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message
Cause & solution
CALL SERVICE
●There
is something wrong with the unit. Contact our service
personnel.
CHANGE DRUM
●There
is something wrong with the drum unit. Replace the drum
unit and the toner cartridge (p. 76).
CHECK DOCUMENT
●The
document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 82) and try again. If the problem remains, adjust
the feeder pressure (p. 81).
CHECK DRUM
●The
drum unit was not inserted properly. Reinsert it correctly
(p. 12).
●Memory
(telephone numbers, parameters, etc.) has been erased.
Re-program.
CHECK MEMORY
●The
COVER OPEN
front cover is open. Close it.
FAILED PICK UP
●Recording
paper was not fed into the unit properly. Reinsert the
recording paper (p. 79).
FAX IN MEMORY
●The
FAX MEMORY FULL
●The
unit has a document in memory. See the other displayed
message instructions to print out the document.
memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or clear
the jammed paper.
●When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually.
JOG-DIAL FULL
●There
MEMORY FULL
●When
MESSAGE FULL
is no space to store new stations in the JOG DIAL directory.
Erase unnecessary stations (p. 24).
making a copy, the document being stored exceeds the
memory capacity of the unit. Press STOP to clear the
message. Divide the document into sections.
●There
is no room left in memory to record a voice message.
Erase unnecessary messages (p. 53).
(continued)
For fax advantage assistance, call 1-800-435-7329.
69
Error Messages
Display message
Cause & solution
MODEM ERROR
●There
is something wrong with the modem circuit. Contact our
service personnel.
NO FAX REPLY
●The
OUT OF PAPER
●Recording
PAPER JAMMED
●A
PLEASE WAIT
●The
REDIAL TIME OUT
●The
REMOVE DOCUMENT
●The
other party’s fax machine is busy or has run out of recording
paper. Try again.
paper is not installed or the unit has run out of paper.
Install paper (p. 15).
●Recording paper is not fed into the unit properly. Reinstall paper
(p. 15).
recording paper jam occurred. Clear the jammed paper (p. 78).
unit is warming up. Wait for a while.
other party’s fax machine is busy or has run out of recording
paper. Try again.
document is jammed. Remove the jammed document (p. 80).
to transmit a document longer than 600 mm. Press
STOP to remove the document. Divide the document into two
or more sheets and try again.
●Attempted
TONER EMPTY
●The
TONER LOW
●The
TRANSMIT ERROR
WRONG PAPER
70
toner cartridge is empty. Replace the toner cartridge (p. 76).
remaining toner is low. Replace the toner cartridge as soon
as possible (p. 76). We recommend you replace the drum unit
every third time you replace the toner cartridge. To check the
drum life and quality, please print the printer test list (p. 84).
●A
transmission error occurred. Try again.
●The
unit printed on paper which is shorter than letter size paper.
To prevent the drum unit from becoming dirty, use letter or legal
size paper.
For fax advantage assistance, call 1-800-435-7329.
Operations
When a function does not work, check here
before requesting help!
General
Cause & solution
Problem
I cannot make and receive
calls.
●The
power cord or telephone line cord is not connected.
Check the connections (p. 16).
●If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.
I cannot make calls.
●The
The unit does not work.
●Disconnect
The unit does not ring.
●The
dialing mode setting is wrong. Change the setting of
feature #13 (p. 62).
the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
ringer volume is set to off. Adjust it (p. 21).
TAD ring count of feature #06 is set to “RINGER OFF”.
Change to another ring count (p. 61).
●The
The other party complains
they only hear a fax tone and
cannot talk.
●FAX
The REDIAL/PAUSE button
does not function properly.
●If
The receive mode does not
function properly.
●A
During programming, I cannot
enter the code or ID number.
●All
The unit beeps.
●Recording
The speakerphone is not
working.
●Use
ONLY mode is set. Tell the other party the number is
only used for faxes.
●Change to TAD/FAX mode (p. 50), TEL mode (p. 42) or
TEL/FAX mode (p. 44).
this button is pressed during dialing, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialed will be redialed.
Distinctive Ring pattern of feature #31 is set (p. 64).
mode is set (p. 44, 45).
●TEL/FAX
or part of the numbers are the same. Change the code
or ID number of features #11 (p. 62) and #41 (p. 65).
paper has run out. Press STOP to stop the
beeps and install paper.
the speakerphone in a quiet room.
you have difficulty hearing the other party, adjust the
volume using
or
.
●If you and the other party speak at the same time, parts of
your conversation will be cut off. Speak alternately.
●If
For fax advantage assistance, call 1-800-435-7329.
71
Operations
Fax – sending
Cause & solution
Problem
I cannot send documents.
●The
other party’s fax machine is busy or has run out of
recording paper. Try again.
●The other party’s machine is not a facsimile. Check with
the other party.
●The other party’s fax machine rings too many times. Send
the fax manually – dial the number, confirm the fax tone,
then press FAX START .
The other party complains that
letters on their received
document are distorted or not
clear.
●If
The other party complains that
dirty patterns or black lines
appear on their received
document.
●The
I cannot make an international
fax call.
●Use
your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
●The extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
●Try copying the document. If the copied image is clear,
there may be something wrong with the other party’s
machine.
glass or rollers are dirty. Clean them (p. 82).
the overseas transmission mode of feature #23 (p. 63).
two pauses at the end of the telephone number or dial
manually.
●Add
Fax – receiving
Cause & solution
Problem
I cannot receive documents
automatically.
●The
receive mode is set to TEL mode. Set to TAD/FAX
mode (p. 50), FAX ONLY mode (p. 43) or TEL/FAX mode
(p. 44).
●The time taken to answer the call is too long. Decrease the
number of rings of features #06 (p. 61), #30 (p. 64) and #78
(p. 67).
●The greeting message is too long. Shorten the message
(p. 51).
The display shows the
following message, but faxes
are not received.
●The
incoming call is not a fax. Change the receive mode to
TEL mode (p. 42) and TAD/FAX mode (p. 50).
CONNECTING.....
A blank sheet is ejected.
●The
A white line or a dirty pattern or
appears on your recording
paper.
●The
other party placed the document in their fax machine
the wrong way. Check with the other party.
glass or rollers are dirty. Clean them (p. 82).
(continued)
72
For fax advantage assistance, call 1-800-435-7329.
Operations
Fax – receiving (cont.)
Cause & solution
Problem
The printing quality is poor.
●The
other party sent a faint document. Ask them to send a
clearer copy of the document.
●Some paper has instructions recommending which side to
print on. Try turning the paper over.
●You may have used paper with a cotton and/or fiber content
that is over 20%, such as letterhead or resume paper.
●The remaining toner is low. Replace the toner cartridge (p. 76).
●We recommend you replace the drum unit every third time
you replace the toner cartridge (p. 76). To check the drum
life and quality, please print the printer test list (p. 84).
●The toner save mode of feature #79 is on (p. 67).
Receive mode
Cause & solution
Problem
I cannot select the desired
receive mode.
The other party complains that
they cannot send a document.
●If
you want to set TAD/FAX, FAX ONLY
or TEL/FAX mode:
—select the desired mode using feature
#77 (p. 67), and
—press AUTO ANSWER to turn on
the AUTO ANSWER light.
●If you want to set TEL mode:
—press AUTO ANSWER to turn off
the AUTO ANSWER light.
unit is not in AUTO ANSWER mode.
Press AUTO ANSWER to turn on the
AUTO ANSWER light.
ON
OFF
●The
ON
Copying
Cause & solution
Problem
The unit does not make a copy.
●You
A black line, a white line or a
dirty pattern appears on the
copied document.
●The
The printing quality is poor.
●Some
Original
AB C
Copy
cannot make a copy during programming. Make the
copy after programming or stop programming.
glass or rollers are dirty. Clean them (p. 82).
paper has instructions recommending which side to
print on. Try turning the paper over.
●You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper.
●The remaining toner is low. Replace the toner cartridge
(p. 76).
●We recommend you replace the drum unit every third time
you replace the toner cartridge (p. 76). To check the drum
life and quality, please print the printer test list (p. 84).
●The toner save mode of feature #79 is on (p. 67).
For fax advantage assistance, call 1-800-435-7329.
73
Operations
Answering device
Problem
Cause & solution
I cannot retrieve recorded
messages from a remote
location.
●Press
The other party complains that
the following greeting message
is played and they cannot leave
a voice message.
●The
the remote operation ID correctly and firmly (p. 56).
memory is full. Erase unnecessary messages
(p. 53, 57).
Hello! We are unable to
answer right now.
To send a fax, please start
transmission.
To leave a voice message,
please try again later.
Thank you.
The other party complains that
the following greeting message
is played and they cannot send
a document.
●The
memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or
clear the jammed paper.
Hello! We are unable to
answer right now.
To send a fax, please try
again later.
To leave a voice message,
please speak after the beep.
Thank you.
The other party complains that
the following greeting message
is played and they cannot leave
a voice message or send a
document.
●The
memory is full. Erase unnecessary messages
(p. 53, 57).
●The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or
clear the jammed paper.
Hello! We are unable to
answer right now.
Please try again later.
Thank you.
74
For fax advantage assistance, call 1-800-435-7329.
Operations
If a power failure occurs!
●The
unit will not function.
transmission and reception will be interrupted.
●If delayed transmission of feature #25 (p. 63) is programmed and the start time has passed
during a power failure, transmission will be attempted soon after power is restored.
●If fax documents are stored in memory, they will be lost. When power is restored, a power
down report will be printed out stating which contents in memory have been erased.
●Fax
Sample of a power down report
POWER DOWN REPORT
POWER DOWN AT:Jan. 05 2000 04:30AM
RESTARTED AT:Jan. 05 2000 04:31AM
YOUR LOGO
:
YOUR FAX NO. :
<< WARNING >>
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.
NO.
01
OTHER FACSIMILE
<FAX # NOT AVAIL.>
MODE
RCV
PAGES
01
FUNCTION
MEMORY RECEIVE
For fax advantage assistance, call 1-800-435-7329.
75
Replacement
Replacing the toner cartridge and the drum unit!
■When the display shows the following message, replace the toner cartridge.
TONER LOW
or
TONER EMPTY
■We recommend you replace the drum unit every third time you replace the toner cartridge.
To check the drum life and quality, please print the printer test list (p. 84).
Model No. KX-FA76 toner cartridge and Model No. KX-FA77/KX-FA77D drum unit are
available for replacement (p. 8).
Caution:
● The drum unit contains a photosensitive drum. Exposing it to light may damage the drum.
Once you have opened the protection bag:
—Do not expose the drum unit to light for more than 5 minutes.
—Do not touch or scratch the green drum surface.
—Do not place the drum unit near dust or dirt, or in a high humidity area.
—Do not expose the drum unit to direct sunlight.
● Do not unplug the fax machine to prevent loss of fax documents in memory.
● Do not pour any toner into the toner cartridge.
1
Remove the new toner cartridge from the
protection bag. Peel off the seal from the
toner cartridge.
2
Push the front cover open button then
open the front cover.
Front cover
Caution:
The fuser unit gets hot.
Do not touch it.
3
4
Front cover
open button
Fuser unit
Tap on the used toner cartridge several
times to allow the remaining toner to fall
into the drum unit. Remove the drum and
toner unit by holding the two tabs.
●If you replace the toner cartridge and the
drum unit at the same time, skip to step 6.
Drum and
toner unit
Turn the two levers on the used toner
cartridge firmly.
Levers
Used toner cartridge
Levers
76
For fax advantage assistance, call 1-800-435-7329.
Replacement
5
6
Pull up the right edge of the used toner
cartridge ( ). Remove the cartridge from
the drum unit ( 2 ).
●The toner may stick to the cartridge and
the drum unit. Be careful in handling.
See page 4 for details.
●Do not drop the toner on the green drum
surface.
●Put the used toner cartridge into the
protection bag.
Used toner cartridge
1
2
Drum unit
Green drum surface
If you replace the drum unit at the same
time, remove the new drum unit from the
protection bag. Remove the protection bar
from the drum unit.
With Panasonic face up on the toner
cartridge, match the red arrows on the
cartridge and the drum unit.
7
Slide the tab of the toner cartridge into
the slot of the drum unit.
Tab
Slot
8a
Firmly press down on the right side of the
toner cartridge to snap into position and...
8b
turn the two levers on the toner cartridge
with firm pressure.
9
The toner cartridge is installed when the
triangles match.
Levers
Triangles
For fax advantage assistance, call 1-800-435-7329.
77
Replacement / Jams
11
Install the drum and toner unit by holding
the tabs.
Drum and toner unit
●If
the lower glass is dirty,
clean it with a soft dry
cloth.
Lower glass
12
Close the front cover, until locked, by
pushing down on both sides.
Front cover
Waste disposal method
●Waste
material may be dumped or incinerated under
conditions which meet all federal, state and local
environmental regulations.
Recording paper jam!
When the recording paper has jammed in the unit
The display will show the following message.
PAPER JAMMED
1
Push the front cover open button then open
the front cover.
Front cover
Front cover
open button
Caution:
The fuser unit gets hot.
Do not touch it.
Fuser unit
2
When the recording paper has jammed
near the drum and toner unit:
Remove the jammed paper by pulling toward
you.
Jammed paper
78
For fax advantage assistance, call 1-800-435-7329.
Jams
When the recording paper has jammed
near the recording paper exit:
Remove the jammed paper by pulling it
toward you.
3
Close the front cover, until locked, by
pushing down on both sides.
4
Remove the recording paper.
Straighten and reinsert it into the
recording paper entrance.
Front cover
Recording
paper
entrance
When the recording paper was not fed into the unit
properly
The display will show the following message.
FAILED PICK UP
Remove the recording paper. Straighten and
reinsert it into the recording paper entrance.
Recording
paper
entrance
Display
For fax advantage assistance, call 1-800-435-7329.
79
Jams
Document jams - sending!
1
Push the front cover open button then open
the front cover.
Front cover
Front cover
open button
Caution:
The fuser unit gets hot.
Do not touch it.
Fuser unit
2
3
4
Pull down the middle guide while holding the
front cover.
Jammed document
Front cover
Remove the jammed document carefully.
Middle
guide
5
Close the front cover, until locked, by
pushing down on both sides.
Lift the middle guide firmly.
Front cover
Note:
● Do
not pull out the jammed document forcibly before
opening the front cover.
80
For fax advantage assistance, call 1-800-435-7329.
Jams
No feeding or multiple feeding occurs
while sending!
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Shift the position of the green lever by using a
stick like instrument with a pointed end.
Left: When documents do not feed.
Center:Standard position (pre-selected)
Right: When documents multi–feed.
Green lever
Left
For fax advantage assistance, call 1-800-435-7329.
Right
81
Cleaning
Cleaning the inside of the unit!
1
Disconnect the power cord and the
telephone line cord.
Power cord
Telephone line cord
82
For fax advantage assistance, call 1-800-435-7329.
Cleaning
6
Remove the drum and toner unit by
holding the two tabs.
Drum and
toner unit
7
Clean the lower glass with a soft dry
cloth.
Lower glass
8
Reinstall the drum and toner unit by
holding the tabs.
9
Close the front cover, until locked, by
pushing down on both sides.
10
Front cover
Reconnect the power cord and the
telephone line cord.
Power cord
Telephone line cord
For fax advantage assistance, call 1-800-435-7329.
83
Printed Reports
Reference lists and reports!
You can print out the following lists and reports for your reference.
Setup list: provides you with the current settings of the basic and advanced programming
features (p. 61–67).
Telephone number list: provides you with names and telephone numbers which are stored in
ONE-TOUCH DIAL and JOG DIAL.
Journal report: keeps records of fax transmission and reception. This report will be printed
automatically after every 30 fax communications (p. 34).
Broadcast programming list: provides you with items which are stored in the broadcast
feature (p. 37).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty
pattern, or blurred points or lines, clean inside of the unit (p. 82). If printing quality is still poor,
replace the toner cartridge and drum unit.
One-touch label card: provides you with names which are stored in the ONE-TOUCH DIAL
keys (p. 22). You can put the card in the one-touch dial location.
1
Press MENU two times.
2
Rotate JOG DIAL until the desired item is
displayed.
Display:
Display
MENU
PRINT REPORT
SETUP LIST
TEL NO. LIST
JOURNAL REPORT
BROADCAST LIST
PRINTER TEST
ONE-TOUCH LABEL
3
Press SET to start printing.
PRINTING
stop printing, press STOP .
printing, the printed item will be
displayed.
●To
●After
4
84
Press MENU .
JOG DIAL
SET
STOP
FCC Information
List of FCC requirements and information!
If required by the telephone company, inform them
of the following.
●FCC Registration No.:
(found on the rear of the unit)
●Ringer Equivalence No.:
(found on the rear of the unit)
●The particular telephone line to which the
equipment is connected.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your
local telephone company.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN’s of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of Part
68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
expected to render any customer terminal
equipment incompatible with telephone company
communications facilities, or require modification or
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to
try to correct the interference by one or more of
the following measures:
—Reorient or relocate the receiving antenna.
—Increase the separation between the equipment
and receiver.
—Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
—Consult the dealer or an experienced radio/TV
technician for help.
85
Limited Warranty
Have any questions? For in warranty support, CALL 1-800-HELP-FAX (1-800-435-7329) on:
operating the unit, getting repair service, and/or getting supplies.
Panasonic Consumer Electronics Company,
Division of Matsushita Electric Corporation
of America
One Panasonic Way,
Secaucus, New Jersey 07094
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5, San Gabriel
Industrial Park, Carolina, Puerto Rico 00985
PANASONIC Facsimile Products Limited Warranty
In the event of a defect in materials or workmanship, Panasonic Consumer Electronics Company or
Panasonic Sales Company (collectively referred to as “the warrantor”), will repair this product with new or
refurbished parts, free of charge, in the USA or Puerto Rico for one (1) year from the date of original
purchase.
This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, ink film, toner cartridge,
drum unit, ink cartridge and cosmetic parts (cabinet).
Carry-in or mail-in service in the USA can be obtained during the warranty period by contacting a Panasonic
Services Company (PASC) Factory Servicenter listed in the Servicenter Directory. Or call, toll free,
1-800-HELP-FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in
Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone
number listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of original
purchase will be required before warranty service is rendered.
This warranty only covers failures due to defects in material or workmanship which occur during normal use.
The inability of this product to interface with any specific computer is not a manufacturing defect and is
outside of the scope of this Limited Warranty. In no event shall the warrantor be liable by reason of such
incompatibility. The warranty does not cover damages which occur in shipment, or failures which are caused
by products not supplied by the warrantor such as non Panasonic ink film, toner cartridge or drum unit, or
failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication,
set-up adjustments, improper operation or maintenance, alteration, modification, power line surge, improper
voltage supply, lightning damage, signal reception problems, rental use of the product, or service by anyone
other than a PASC Factory Servicenter or a PASC authorized Servicenter, or damage that is attributable to
acts of God.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH ABOVE.
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations on
how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to
state. If a problem with this product develops during or after the warranty period, you may contact your
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer
Satisfaction Center at the company address indicated above.
For product service
When you ship the product
Servicenters are listed on next page.
● Call toll-free 1-800-HELP-FAX (1-800-435-7329) for
the location of an authorized servicenter.
● Carefully
●
For out of warranty technical support
● After
the warranty has expired, please contact our
Continued Services Technical Support Line at
1-900-555-PANA (1-900-555-7262) for support on a
fee basis.
86
pack your unit, preferably in the original
carton.
● Attach a letter, detailing the symptom or problem, to
the outside of the carton.
● Send the unit to an authorized servicenter, prepaid
and adequately insured.
● Do not send your unit to the Panasonic Consumer
Electronics Company or to any executive or regional
sales offices. These locations do not repair
consumer products.
Servicenter Directory
Servicenter directory!
To obtain technical support within the warranty period or product service,
please contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm
EST.
To obtain continued technical support after the warranty has expired,
please contact: 1-900-555-PANA (1-900-555-7262) for support on a fee basis.
Web Site: www.panasonic.com
(for customers in the USA or Puerto Rico ONLY)
You can purchase parts, accessories or locate your nearest servicenter by
visiting our Web Site.
Factory Servicenter Locations
CALIFORNIA
6550 Katella Avenue
Cypress, CA 90630
800 Dubuque Avenue
S. San Francisco,
CA 94080
3878 Ruffin Road
Suite A
San Diego, CA 92123
FLORIDA
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020
GEORGIA
8655 Roswell Road
Suite 100
Atlanta, GA 30350
MINNESOTA
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
ILLINOIS
1709 North Randall Road
Elgin, IL 60123
OHIO
2236 Waycross Road
Civic Center Plaza
Forest Park, OH 45240
MASSACHUSETTS
60 Glacier Drive
Suite G
Westwood, MA 02090
TEXAS
13615 Welch Road
Suite 101
Farmers Branch,
TX 75244
WASHINGTON
20425-84th Avenue South
Kent, WA 98032
PENNSYLVANIA
2221 Cabot Blvd. West
Suite B
Langhorne, PA 19047
HAWAII
99-859 Iwaiwa Street
Aiea, Hawaii 96701
Phone (808) 488-1996
Fax (808) 486-4369
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
As of Aug 2001
87
Specifications
Technical data about this product!
Applicable Lines:
Document Size:
Effective Scanning Width:
Recording Paper Size:
Public Switched Telephone Network
Max. 216 mm (81⁄2" ) in width / Max. 600 mm (235⁄8" ) in length
208 mm (83⁄16" )
Letter: 216 mm x 279 mm (81⁄2" x 11" )
Legal: 216 mm x 356 mm (81⁄2" x 14" )
Effective Printing Width: 208 mm (83⁄16" )
Transmission Time*:
Approx. 8 s/page (ECM-MMR)**
Scanning Density:
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) –STANDARD
7.7 lines/mm (196 lines/inch) –FINE/PHOTO/PHOTO WITH TEXT
15.4 lines/mm (392 lines/inch) –SUPER FINE
Halftone Level:
64-level
Scanner Type:
Contact Image Sensor (CIS)
Printer Type:
Laser Beam Printer
Data Compression System: Modified Huffman (MH), Modified READ (MR),
Modified Modified READ (MMR)
Modem Speed:
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Operating Environment:
10 °C – 32.5 °C (50 °F – 90.5 °F), 20 % – 80 % RH (Relative Humidity)
Dimensions (H x W x D): 190 mm x 417 mm x 345 mm (71⁄2" x 162⁄5" x 133⁄5" )
Mass (Weight):
Approx. 6.5 kg (14.3 lb.)
Power Consumption:
Standby:
Approx. 5 W
Transmission: Approx. 25 W
Reception:
Approx. 200 W
Copy:
Approx. 200 W
Maximum:
Approx. 560 W (When the fuser unit turns on)
Power Supply:
120 V AC, 60 Hz
Memory Capacity:
Voice memory***: Approx. 18 minutes of recording time including
greeting messages
Fax memory:
Approx. 120 pages of memory transmission
Approx. 170 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard
resolution.)
Laser diode properties:
Laser output: Max. 5 mW
Wave length: 760 nm – 800 nm
Emission duration: Continuous
Print Speed:
10 ppm (pages per minute)
ITU-T No. 1 Test Chart
Printing Resolution:
600 x 600 dpi
** Transmission speed depends upon the contents of the pages,
resolution, telephone line conditions and capability of the other
party’s machine.
** Transmission speed is based upon the ITU-T No. 1 Test Chart
and original mode.
If the capability of the other party’s machine is inferior to your
unit, the transmission time may be longer.
*** Recording time may be reduced by the calling party’s
background noise.
88
Specifications
Energy Star
As an ENERGY STAR Partner, Panasonic has determined that this
product meets the ENERGY STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
R
R
Note:
● Any
● The
details given in these instructions are subject to change without notice.
pictures and illustrations in these instructions may vary slightly from the actual product.
89
Index
Index!
A
Accessories . . . . . . . . . . . . . . . . . . . .8
Advanced features . . . . . . . . . . .63–67
Alert
(Memory reception)(Feature #44) .65
(Message)(Feature #42) . . . . . . . .65
(Recording time)(Feature #43) . . .65
AUTO ANSWER button . .42, 43, 44, 50
Auto Answer setting (Feature #77) . .67
Auto reduction (Feature #37) . . . .42, 64
B
Basic features . . . . . . . . . . . . . . .61, 62
BROADCAST keys . . . . . . . . . . .37, 39
Broadcast sending report . . . . . . . . .39
Broadcast transmission . . . . . . . . . . .37
C
Call counter . . . . . . . . . . . . . . . . . . .53
Caller ID . . . . . . . . . . . . . . . . . . . . . .26
(Calling back) . . . . . . . . . . . . . . . .27
(Storing into directory) . . . . . . . . .29
Caller ID list (Feature #26) . . . . . .28, 63
CALLER ID PRINT button . . . . . . . . .28
CALLER ID SEARCH button . . . .27–29
Caller’s recording time (Feature #10) .62
Character table . . . . . . . . . . . . . . . . .19
Cleaning . . . . . . . . . . . . . . . . . . . . . .82
COLLATE button . . . . . . . . . . . . . . . .49
Communication messages . . . . . . . .68
Connecting tone (Feature #76) . . . . .67
Connections . . . . . . . . . . . . . . . .16, 46
Copy . . . . . . . . . . . . . . . . . . . . . . . . .48
Copy reduction/enlargement . . . . . . .49
COPY ZOOM button . . . . . . . . . . . . .49
D
90
Date and time (Feature #01) . . . . . . .17
Delayed transmission (Feature #25) . .63
Delete button . . . . . . . . . . . . . . . . . .19
Dialing mode (Feature #13) . . . . . . . .62
DIGITAL SP-PHONE button . . . . . . .31
DIRECTORY PROGRAM button .22, 23
Display
(Contrast)(Feature #39) . . . . . . . .64
(Error messages) . . . . . . . . . .69, 70
Distinctive ring service
(Feature #31) . . . . . . . . . . . . . . . .64
Document jam . . . . . . . . . . . . . . . . . .80
Document size . . . . . . . . . . . . . . . . .33
Document stacker . . . . . . . . . . . . . . .14
Drum life . . . . . . . . . . . . . . . . . . . . .89
Drum unit . . . . . . . . . . . . . . . . . .12, 76
E
ERASE button . . . . . . . . . . . . . . .52, 53
Error correction mode (Feature #68) .67
Error messages . . . . . . . . . . . . . .68–70
Extension telephone . . . . . . . . . .45, 46
F
Facsimile telephone number
(Feature #03) . . . . . . . . . . . . . . . .20
Fax activation code
(Feature #41) . . . . . . . . . . . . .46, 65
Fax auto redial . . . . . . . . . . . . . . . . .32
FAX ONLY mode . . . . . . . . . . . . . . . .43
Fax receiving . . . . . . . . . . . . . . . .40, 41
Fax ring count (Feature #06) . . . . . . .61
Fax voice guidance (Feature #47) . . .65
Fax voice guide . . . . . . . . . . . . . . . . .33
Feeder pressure . . . . . . . . . . . . . . . .81
Friendly reception (Feature #46) .42, 65
G
Greeting message
(Message transfer)(Feature #61) .59, 66
(TAD/FAX) . . . . . . . . . . . . . . .50–52
(TEL/FAX) . . . . . . . . . .44, 45, 51, 52
H
Handset receiver volume . . . . . . . . . .21
HELP button . . . . . . . . . . . . . . . . . . . .9
Hyphen button . . . . . . . . . . . . . . . . .19
I
Incoming message monitor
(Feature #67) . . . . . . . . . . . . . . . .66
Insert button . . . . . . . . . . . . . . . . . . .19
IQ-FAX (Feature #75) . . . . . . . . .35, 67
IQ-FAX button . . . . . . . . . . . . . . . . . .36
J
Jams . . . . . . . . . . . . . . . . . . . . . .78–80
JOG DIAL
(Making a voice call) . . . . . . . . . . .25
(Selecting characters) . . . . . . . . . .19
(Sending faxes) . . . . . . . . . . . . . .32
(Storing) . . . . . . . . . . . . . . . . . . . .23
Journal report (Feature #22) . . . .34, 63
L
List
(Broadcast programming) . . . . . . .84
(Broadcast sending) . . . . . . . . . . .39
(Journal) . . . . . . . . . . . . . . . . .34, 84
(One-touch label) . . . . . . . . . .22, 84
(Printer test) . . . . . . . . . . . . . . . . .84
(Sending) . . . . . . . . . . . . . . . . . . .34
(Setup) . . . . . . . . . . . . . . . . . . . . .84
(Telephone number) . . . . . . . . . . .84
Logo (Feature #02) . . . . . . . . . . . . . .18
LOWER key . . . . . . . . . . . . .22, 25, 32
Index
M
MANUAL BROAD button . . . . . . . . . .37
Melody ring (Feature #17) . . . . . .21, 62
Memory reception . . . . . . . . . . . . . . .42
Message alert (Feature #42) . . . . . . .65
Message transfer
(Feature #60) . . . . . . . . . 58, 59, 66
N
NAME/TEL NO. key . . . . . . . . . . .25, 27
O
One-touch dial
(Card) . . . . . . . . . . . . . . . . . .22, 84
(Making a voice call) . . . . . . . . . . .25
(Sending faxes) . . . . . . . . . . . . . .32
(Storing) . . . . . . . . . . . . . . . . . . . .22
Overseas mode (Feature #23) . . . . . .63
P
Pager call (Feature #70) . . . . . . .47, 67
Paper jam . . . . . . . . . . . . . . . . . . . . .78
Paper size (Feature #16) . . . . . . . . . .62
Paper stacker . . . . . . . . . . . . . . . . . .14
Paper tray . . . . . . . . . . . . . . . . . . . . .14
Power down report . . . . . . . . . . . . . .75
Power failure . . . . . . . . . . . . . . . . . . .75
Power supply . . . . . . . . . . . . . . . . . .88
Q
QUICK button . . . . . . . . . . . . . . . . . .53
QUICK SCAN START button . . . . . . .31
R
Receiving alert (Feature #44) . . . . . .65
Receiving setting . . . . . . . . . . . . .40, 41
Recording
(Greeting message) . . . . . . . .51, 59
(Memo message) . . . . . . . . . . . . .54
(Telephone conversation) . . . . . . .54
Recording paper . . . . . . . . . . . . . . . .15
Recording paper size . . . . . . . . . . . .88
Recording time alert (Feature #43) . .65
Recording time for TAD/FAX greeting
message (Feature #54) . . . . . . . .66
REDIAL button . . . . . . . . . . . . . . . . .31
Remote operation card . . . . . . . .55, 56
Remote operation ID (Feature #11) . .62
Report
(Broadcast sending) . . . . . . . . . . .39
(Journal) . . . . . . . . . . . . . . . . .34, 84
(Sending) . . . . . . . . . . . . . . . . . . .34
Reset (Feature #80) . . . . . . . . . . . . .67
RESOLUTION button . . . . . . . . .31, 48
Ring count
(FAX ONLY)(Feature #06) . . . . . .61
(Silent fax)(Feature #30) . . . . . . . .64
(TAD/FAX)(Feature #06) . . . . . . . .61
(TEL/FAX)(Feature #78) . . . . . . . .67
Ring detection (Feature #31) . . . . . . .64
Ringer volume . . . . . . . . . . . . . . . . . .21
S
Sending
(Broadcast) . . . . . . . . . . . . . . . . .39
(From memory) . . . . . . . . . . . . . .31
(IQ-FAX) . . . . . . . . . . . . . . . . . . .36
(JOG DIAL) . . . . . . . . . . . . . . . . .32
(Manually) . . . . . . . . . . . . . . . . . .31
(One-touch dial) . . . . . . . . . . . . . .32
Sending report (Feature #04) . . . .34, 61
Set default (Feature #80) . . . . . . . . .67
Silent fax recognition ring
(Feature #30) . . . . . . . . . .44, 45, 64
SLOW button . . . . . . . . . . . . . . . . . .53
Speaker volume . . . . . . . . . . . . . . . .21
Specifications . . . . . . . . . . . . . . . . . .88
Storing
(Broadcast key) . . . . . . . . . . . . . .37
(JOG DIAL) . . . . . . . . . . . . . . . . .23
(One-touch dial) . . . . . . . . . . . . . .22
T
TAD/FAX mode . . . . . . . . . . . . . . . . .50
TAD/FAX ring count
(Feature #06) . . . . . . . . . . . . .50, 61
TEL mode . . . . . . . . . . . . . . . . . . . . .42
TEL/FAX delayed ring count
(Feature #78) . . . . . . . . . .44, 45, 67
TEL/FAX mode . . . . . . . . . . . . . . . . .44
Toll saver . . . . . . . . . . . . . . . . . . . . .50
Toner cartridge . . . . . . . . . . . . . .12, 76
Toner life . . . . . . . . . . . . . . . . . . . . . .89
Toner save (Feature #79) . . . . . .13, 67
Transmission
(Broadcast) . . . . . . . . . . . . . . . . .39
(From memory) . . . . . . . . . . . . . .31
(IQ-FAX) . . . . . . . . . . . . . . . . . . .36
(JOG DIAL) . . . . . . . . . . . . . . . . .32
(Manually) . . . . . . . . . . . . . . . . . .31
(One-touch dial) . . . . . . . . . . . . . .32
V
Voice contact . . . . . . . . . . . . . . . . . .30
Voice time/day stamp . . . . . . . . . . . .53
VOLUME button . . . . . . . . . . . . . . . .21
91
KX-FL521
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
■
1-year limited warranty 1: parts, labor,
and toll-free help line 2
■
Free overnight replacement 3 and repair
program
The Panasonic Fax Advantage Consumer Service Program.
Panasonic knows that if your fax machine is not up and running, neither is
your business. That’s why we created the Panasonic Fax Advantage
Program. Included at no extra cost with the purchase of a new and
unused Panasonic Fax Machine, the Fax Advantage Program can provide
a free replacement unit 3 overnight if your original unit is in need of repair.
Here’s how it works:
1. If you have a problem with your fax that you purchased new and
unused while it is covered by the period of limited warranty 1, call our
toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem over
the phone.
3. If repairs are necessary and you are entitled to service under the
terms and conditions of the limited warranty 4, we will send a
refurbished replacement unit to you by UPS overnight service
delivery.
A second option available under our limited warranty is to mail-in or
carry-in your fax to one of our Regional Service centers, where the unit
will be repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax Advantage
Program, Panasonic will provide a replacement unit which will be
completely refurbished, quality-tested by Panasonic technicians and
individually hand-inspected before it is shipped to you. You will keep the
replacement unit and send the original unit to us in the replacement
unit’s box. UPS will pick up the unit at no charge to you, should it be
determined that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is replaced by
Panasonic and not shipped with proper proof-of-purchase by you will be
subject to a minimum $100.00 charge. The original unit must be
properly packaged in the same manner as the replacement unit, utilizing
the packing materials provided. Damage due to improper or
inadequate packing will be charged to you as an out-of-warranty cost.
If our 1-800-HELP-FAX technicians determine that your unit may be an
“out-of-box failure” 5, we will attempt to provide you with a factory-new
replacement unit 6. You must ship a copy of your receipt with your
original unit to verify that you purchased the unit within 10 days prior to
your 1-800-HELP-FAX call.
Requirements:
You must give our technicians a valid credit card number (Discover,
VISA, Master Card, or American Express/Optima). Product that is not
returned to Panasonic by 10 business days after shipment of the
replacement product will be charged to your credit card account at
Panasonic’s Suggested Retail Price (see dealer for details). If your
original unit is not eligible for warranty service, your card will be
charged for the non-warranty repair of the unit at Panasonic’s current
rate for parts and labor and for any shipping charges associated with
this program. If you do not wish to pay out-of-warranty repair costs,
you will be responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this program
including the overnight delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your original
unit back to you. Credit status will be verified prior to sending the
replacement product.
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued Services Technical Support
Line at 1-900-555-PANA (1-900-555-7262), for fee based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United States and is subject to
termination at any time without advance notice.
5. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days
prior to your 1-800-HELP-FAX call, and would otherwise qualify for warranty service
under the terms and conditions of the limited warranty.
6. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
One Panasonic Way,
Secaucus, New Jersey 07094
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
PFQX1499YA
WM1100WY1081
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