Panasonic Answering Machine KX-FT37NZ User manual

Panasonic Answering Machine KX-FT37NZ User manual
Panasonic
Telephone Answering System
with Facsimile
` Моде! №.
KX-FT37NZ
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mame
OPERATING
Please read these Operating Instructions
before using the unit and save for future
reference.
Quick Start
To get started,
please read the
Quick Start section.
“suoudajeL
"INSTRUCTIONS *
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a e,
Thank you for purchasing a Panasonic Facsimile.
Welcome to the world of Panasonic facsimiles. Bb
This product combines the facsimile, telephone, telephone answoring device à an
you with more efficient office or home use. By utilizing these convenient feature
effectiveness of this unit. a
; ; e 6, to provide
Warning:
e WHEN A FAILURE CCCURS WHICH RESULTS IN THE IN ANAL PARTSE BECOMING ACCESSIBLE,
DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS UNIT TO AN
AUTHORIZED SERVICE CENTER. | |
e DISCONNECT THE TELECOM CONNECTION BEFORE DISCONN ECTING THE E POWER CONNECTION
PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER FIRST. =
e NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER FAILURE.
Notice to New Zealand users:
e The grant of a Telepermit for any item of terminal equipment indicates only that t Telecom nas: accepted that
the item complies with minimum conditions for connection to its network. it indicates ny endorsement of the
product by Telecom, nor does its provide any sort of warranty. Above all, it provides: ne surance that any
item will work correctly in all respects with another item of Telepermitted equipment of different make or
model, nor does it imply that any product is compatible with all of Telecom’s network ‘services.
e This device is equipped with pulse dialling while the Telecom standard is DTMF tone dilling. 7 There is no
guarantee that Telecom lines will always continue to support pulse dialling. i
e Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give rise
to bell tinkle or noise and may also cause a false answer condition. Should such problems o occur, the user
should NOT contact Telecom Faults Service.
e This equipment shall not be set to make automatic calls to the Telecom “11 1” Emergency Service.
e This equipment should not be used under any circumstances which may constitute : a nuisance to other
Telecom customers.
e All persons using this device for recording telephone conversations shall comply à with NZ law. This requires
that at least one party to the conversation is to be aware that it is being recorded. In addition, the principles
enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the’ personal
information collected, the purpose of its collection, how it is to be used and what it disclosed to any other
party. |
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of KME and its licensee.
O Kyushu Matsushita Electric Co., Ltd. 1998
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.
1. Read and understand ail instructions.
2. Follow all warnings and instructions marked on
this unit.
3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning.
4. Do not use this unit near water, for example,
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if the
unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the unit.
if you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this product is equipped
with a three prong grounded plug. If you do not
have this type of outlet, please have one
installed. Do not use any type of adaptor plug
to defeat this safety feature.
9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassembie this unit. Take the unit to an
authorized service centre when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. incorrect reassembly can cause electric
shock when the unit is subsequently used.
13. Unplug this unit from the wall outlet and refer
servicing to an authorized service centre
when the following conditions occur:
A. When the power supply cord or rplugi is
damaged or frayed.
8. It liquid has been spilled into the unit.
C.1f the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
instructions. Improper adjustment may
require extensive work by an authorized
service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote
risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
1. Never install telephone wiring during a lightning
storm.
à. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminalis unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING:
e To prevent the risk of fire or electrical shock, do
not expose this product to rain or any type of
moisture.
OTHER INFORMATION:
e Keep the unit away from electrical noise-
generating devices, such as fluorescent lamps
and motors.
e The unit should be kept free from dust, high
temperature, and vibration.
e The unit should not be exposed to direct sunlight.
e Do not place heavy objects on top of this unit.
e Do not touch the plug with wet hands.
Included accessories
Powercord................ 1 pc. | Telephonelinecord........ 1 ре. | Handset .................. 1 pc.
— See below for ordering the
recording paper.
e If any items are missing or damaged, check with the place of purchase.
e Save the original carton and packing materials for future shipping and transporting of the unit.
Accessory order information
Use the following types of recording paper for replacement.
216 mm x 30 m (8'/2" x 98") rol,
KX-A106 Standard thermal recording paper with 25 mm (1") core
KX-A125 Super thermal recording paper 216 mm x 30 m (8'/%" x 98) roll,
(Like plain paper) with 25 mm (1") core
Help function
You can print a quick reference for assistance as follows.
Select which operation you want to print out by
pressing ( HELP ) repeatedly.
e Pressing ( HELP } one time
| L.HOW TO SET UP |
two times
| 2.EASY DIAL |
three times
| 3.FAX OPÉRATION |
four times
| {. RECEIVE MODE |
five times
| 5.TAD OPERATION |
2 Press (START/COPY/SET).
| PRINTING |
Open the cover by pressing
the cover open button. =
Install a recording paper roll.
i
po:
ce
head and pull it out of the unit.
Close the cover securely by
pushing down on both comers.
Install the paper stacker.
correct incorrect
‚Zn Insert the leading edge of the paper
Thermal head
into the opening above the thermal
® For further details, see page 19.
6
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a LA Da ан = nn
Dialing mode switch: DIALING
MODE
Set to TONE. TONE PULSE
© If you cannot dial,
set to PULSE.
Connect the handset.
> => To the single telephone line
Connect the telephone
line cord.
7 => To the power outlet (220-240 V)
Connect the power cord.
e This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling.
There is no guarantee that Telecom lines will always continue to support pulse dialling.
® Use of pulse dialling, when this equipment is connected to the same line as other equipment,
may give rise to bell tinkle or noise and may also cause a false answer condition. Should
such problems occur, the user should NOT contact Telecom Faults Service.
® For further details, see page 20.
e You can print a quick reference for assistance (see the “Help function” on page 5).
a voice call
LA LAA
Lift the handset, ===
RATE. :
“a :
a :
1
1
1
1
1
1
1
1
1
4
+
6
1 0000
10000
OO
, Dial the number.
в = = = =
+
4
1
1
+
I
1
1
1
1
1
1
D
When the unit rings,
: fd ™
:
fl x |
= >
Ta AAA Ia.
1 0000
|
0
O
©
When finished,
hang up the handset.
e For further details, see page 26.
Adjust the width of the
document guides to
the size of the document.
, Insert the document until
— a beep tone is heard. FACE DOWN
| 7 up to 10 sheets
11000 =
/ MOOS
988
SE CO
|
|
DEAR
ley TRE TT TT
re
Dial the fax number.
When a fax tone is heard,
press (START/COPY/SET).
E.
A
When the unit rings, lift the handset.
A
>
tH
me
"rs
—document reception is required,
—a fax calling tone (slow beep) is heard, or
—no sound is heard,
press (START/COPY/SET).
à Hang up the handset.
HE
1
e For further details, see page 44.
® You can select the desired receive mode according to your needs. :
See pages 42 and 43.
CREER PRES Ce LLO mas
1
|
i
10
pe НЕЕНИКТНЧ о
e rer
Open the document feeder tray. +
Adjust the width of the
document guides to
the size of the document. :
%
, Insert the document until \
a beep tone is heard.
FACE DOWN
(up to 10 sheets
EA
Eo
Tata
e For further details, see page 56.
11
Operating the answering device
Setting the unit to receive voice messages and fax
messages automatically
>
Tn
ress (AUTO RECEIVE ) until the
UTO RECEIVE light turns on. -
ie
=
5
a
=
Sa
К
Р
Чо) А
=.
[AUTO RECEIVE:
of +O
-FAX/MSG.SYS. '
Ta
ON
Make sure that the display |
shows “TAD/FAX MODE”.
e If the display does not show “TAD/FAX MODE” when the AUTO RECEIVE light turns |
on, the setting needs to be changed to the TAD/FAX mode. See page 57. |
PTE ALA тооо
PE etme
12 a
Listening to recorded messages
» Press (PLAY MESSAGES) when the
“ PLAY MESSAGES light is flashing or on.
® When the PLAY MESSAGES light is:
— flashing, the unit will only
play the new messages.
— on, the unit will play all
the messages.
PLAY MESSAGES » | u = =
30) —
: S
FLASH/ON
e For further details, see page 62.
Erasing recorded messages
Erasing a specific message
Press (ERASE) while listening to
the message you want to erase.
Press | ERASE) after listening
to all of the messages.
Press
(START/COPY/SET)
, Press (START/COPY/SET) again.
13
Table of Contents
A. Finding the Location... i e eee La 16
initial Controls Overview......10 124 4e aa a ea a da a da a a aa da LL 18
Preparation
р Setup Installing the recording paper ............ iii. 19
Installing the paper stacker..................—.2.9;0 rr reee. 19
Connections .........._..eee.reerdda 00 nova, enana aa 20
Programming the date and time, your name and
facsimile teiephone number ......... Ce ee ee 0 21
Volumes Adjusting volumes .......... etree eee 25
~~ Making and Making a voice call manually ................... cc... 26
anhone — Answering Calls Answering a voice call ...........121010 0 0 anna 26
Telephone TONE, RECALL and PAUSE buttons ,.........e.e._ e... 27
| EASY DIAL Storing names and telephone numbers in the EASY DIAL directory . . 28
Making a voice call using the EASY DIAL directory ............ 31
Voice Contact Talking to the caller after fax transmission or reception .......... 32
a. ~~ Sending Faxes Sending faxes manually ......000e aa 33
Fax/Copy : Sending faxes using the EASY DIAL directory ................ 34
EA Documents you can send ............ 0. era. 35
SE Sending faxes by following the voice guide ................. 36
Printing the transmission report ...................... . ..... 37
Setting the journal report to print automatically ............... 38
Delayed transmission (sending a fax at a specific time) ......... 39
Transmit polling (letting another machine retrieve a fax on your unit) .. 40
Sending documents overseas ................... nn 40
Connecting tone .............. 2... erececdeco.o, 41
Receiving Selecting the way to receive calls .................” e... ... 42
Faxes TEL mode (answering all calls manually) .................... 44
TEL/FAX mode (receiving voice calls with rings and fax calls
without ri ngs) ...........—...__ ee... aeaocecorana 45
FAX ONLY mode (al! calls are received as faxes) ............ . 48
Distinctive ring service (FaxAbility) ......................... 50
Receiving faxes using an extension telephone ............... 52
Changing the fax activation code .......................... 53
Receive polling (retrieving faxes placed on another party’s machine) . . 54
Setting the friendly reception ......................... . ... 54
Signaling your pager when your unit receives afax ............ 55
Copying Making a copy .............. 00... 00rierieno donan. 56
N Setup TAD/FAX mode (using the built-in answering device
Answering and receiving voice and fax calls automatically) ......... 57
Device | |
Greeting Pre-recorded greeting messages ,.............. 2... 58
Recording your own greeting messages ............e....... 59
Erasing your own recorded greeting messages ............... 60
Recording time for the TAD/FAX greeting message ........... 61
14
— A —— [e NA
. Playing Listening to recorded messages ................ e, 62
Answering Messages Егае!тс гесогаей теззадев ..............,..... 2..2... 62
Device Functions while playing a message (repeating, skipping and stopping) .. 63
Recording Memo message (leaving a message for others or yourself) ........ 64
Telephone conversation ............. arado, 64
Remote Operating from a remote location ..........._.... vn... 65
Operation Setting the remote operation ID ............. 1111 La. 66
From a remote touch tone telephone ................. 67
Options Transferring recorded messages to another phone ............ 70
Ring count in the TAD/FAX Mode... o.oo 73
Incoming message recording time ......... nodo 74
Message alert (beeps when a voice message is received) ........ 74
Recording time alert (beeps when memory is almost ful) ......... 75
Setting the ICM monitor .............—.. LL A 75
1. Error Messages Error messages on printed reports ............. LL... 76
o Help В Error messages onthe LCD display ........................ 77
| ба . = - + Operations When a function does not work, check here before requesting help .. 78
fa power failure occurs ............ rear, 80
Jams Clearing a recording paperjam ............. ..00. 0. 81
When a document you are sending jams .................... 82
When documents you send do not feed, or multi-feed .......... 83
Cleaning Cleaning the document feeder ................... 10 00 84
Cleaningthethermalhead ............................... 85
Sa. Print Reports Printing the feature settin s, telephone numbers, and the journal .. 86
Information Fax Voice Fax voice guidance ............. i 87
e Guidance
Display Contrast Changing the LCD display contrast ................. .. 88
Original Mode — Setting the original mode ................. 88
Reset Resetting the advanced features .................. ...... 89
Features Summary of user programmable features .................. 90
Summary |
Specifications Technical data about this product ................. 93
Index Index LL. LL Le ee ae aa La ee ae a a A RAA A 94
15
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UONEULIOJUF JEJQUSL)
F inding the Controls
Location
* Used to select a resolution (p. 33),
* Used as a secret key (p. 28, 29).
® Used to change from pulse to
9 Used to turn on/off the auto receive mode (p. 42, 43).
tone during dialing (p. 27).
* Used as an insert key (p. 22, 23, 29).
® Used to skip the recorded messages
in answering device (p. 63).
16
9 Used to repeat the recorded messages
9 Used to play recorded
in answering device (p. 63).
messages (p. 62).
Display panel
©) REPEAT
=
%
Ka
(<) (>)
€
©
>
©
©
A
1
1
?
I
i
1
1
1
1
1
1
1
1
+
1
1
1
1
I
J
1
I
1
I
I TONE
1
1
/
o
= MIC
| Dial keypad
|
A
©
RECALL REDIALPAUSE Ny
о
A
т
в
e
©
©
©
>)
CALLS |:
N
CH!
‘QO FAX/MSG.SYS. |
A.
т
с
(©)
RESOLUTION (Y
ERASE © RECORD
\\ ELAY MESSAGES»
A
WEEE ER OA Me WF EEE
ERIE NVI
VOLUME :
©
7 ¡ENE E
© a. HANDSET ta) 0
| o e
— La) Г |
* Used to redial the last
number dialed (p. 26, 33).
* Used to insert a pause
during dialing (p. 27).
* Used for voice muting (p. 26).
* Used as a hyphen key (p. 29).
® Used for quick playback (p. 63).
* Used as a hookswitch (p. 27).
* Used for slow playback (p. 63).
* Used to adjust volumes (p. 25).
* Used to select feature settings
during programming.
* Used for speakerphone operation, |
® Used to erase recorded messages (p. 62).
* Used to erase your own greeting
messages (p. 60).
9 Used to record greeting messages (p. 59).
* Used to record memo messages and a
telephone conversation (p. 64).
— Finding the Controls
MI
* Used to print a quick reference (p. 5).
® Used to confirm a stored telephone number (p. 31).
¢ Used to initiate or exit programming.
* Used to search for a stored name (p. 31,34).
* Used to select characters during programming
(p. 23,29).
* Used to select the basic features during
programming (p. 90).
Na 1 * Used to skip and/or repeat the recorded
Ao || messages in answering device (p. 63).
SEARCH) |:
— STARTICOPY/SED +.
D — — 9 Used to initiate transmission, reception
ree 0) or copying.
| * Used to store a parameter during
programming.
* Used to stop an operation or programming.
* Used to store or edit names and telephone numbers
in the EASY DIAL directory (p. 28, 30).
17
“uoperedsid Jen
CE I A EL TA ANA
F inding the Controls
Overview —
Paper stacker
Document entrance
Document guide(s)
Document feeder tray
0
Microphone AS
Used to talk with the other party XN Cover open button
when using the speakerphone. O
* Used to record greeting messages
and memo messages.
Document exit
16
paper
Open the cover by pressing the cover open
button and install the recording paper roll.
correct incorrect
® [f the paper is secured with glue or tape, cut
approximately 15 cm (6 inches) from the
Cover open
beginning of the roll.
button
Insert the leading edge of the paper into the
opening above the thermal head and pull it out of
the unit.
e Make sure that there is no slack in the paper
roll,
Thermal head
Close the cover securely by pushing down on
both corners.
Note:
e Only use the included roll of paper or specified recording paper, or else the print quality may be affected
and/or excessive thermal head wear may occur.
* To order recording paper, see page 4.
e When the power cord is connected, everytime you close the cover a message will be printed. If the recording
paper is set to the wrong side, a message will not be printed. Install the paper correctly,
Installing the paper stacker
Install the paper stacker.
Paper stacker
чиоцелейела 12
Setup
Connections
1 Connect the handset cord.
Connect the telephone line cord.
3 Connect the power cord.
Dialing mode switch: DE
Set to TONE. TONE: [PULSE |
© If you cannot dial, |
set to PULSE. Hi :
=> То the single telephone line | |
Power cord
> To the power outlet (220-240 V)
Note:
e When you operate this product, the power outlet should be near the product and easily accessible.
e This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling. There is no
guarantee that Telecom lines will always continue to support puise dialling.
e Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give rise
to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user
should NOT contact Telecom Faults Service.
e LL: ENEE —
20
Setup
Programming the date and time, your name
and facsimile telephone number
You can program the date and time, your logo and facsimile telephone number and this information will
be printed on each page transmitted from your unit.
Your logo Your facsimile telephone number Date and time
| | |
: | | |
Example: FROM : Panasonic Fax!
PHONE NO. : 1234567 FEB. 26 1998 04:020M' pi
Fax Correspondence
Setting the date and time
1 Press (MENU). Dial keypad
Display: | 1. SYSTEM SET UP |
2 Press [E], then (0) (1).
| SET DATE « TIME |
3 Press (START/COPY/SET).
| M:01/D:01/Y:98 | os =0 | E. — o
Cursor a =
4 Enter the correct month/day/year by selecting (STOP)
each 2 digits.
Example: Aug. 10, 1998 (START/COPY/SET)
Press (oa) [1)0) (978).
| M:08/D:10/Y:98 |
5 Press (START/COPY/SET).
| TIME: — 12:00AM |
6 Enter the correct hour/minute by selecting
each 2 digits. Press [¥] to select “AM” or “PM”.
Note:
Example: 3:15PM e The [¥] key can be used to select “AM” or “PM”
1. Press (03) CS). wherever the cursor is located.
| TIME . 03:15AM | e The accuracy of the clock will be approximately
+60 seconds a month.
2. Press |) until “PM” is displayed. e This unit is year 2000 compliant.
| TIME: 03:15PM |
To correct a mistake
e Press or [P=] to move the cursor to the
7 Press (START/COPY/SET).
| SETUP ITEM [ |] | incorrect number, then make the correction.
e If you press (STOP) while programming, the
8 Press (MENU). display will return to the previous one.
21
чоделедела (еп
AN
| Setup .
Setting your logo | {
The logo can be your company, division or personal name.
q Press MENU) | (AUTO RECEIVE)
| (Insert)
isplay: | 1.SYSTEM SET UP
Display: | | Dial кеурач (MENU
Press (8), then 032). ZZ A |
| YOUR LOGO DO © LE |
© © — D .
4 Enter your logo, up to 30 characters, by following = >
the instructions on the next page. STOP |
Example (using the dial keypad): Bill | | (START/COPY/SET)
1. Press 2] twice. | LOGO=B |
— Cursor
2. Press six times. | LOGO=Bi |
3. Press (5) six times. | LOGO=Bil |
4. Press to move the cursor to the next |
— space andpress (5) six times. | |
| LOGO=Bi11 | ;
5 Press (START/COPY/SET).
| SETUP ITEM | ] | :
6 Press (MENU). :
|
To correct a mistake To insert a character |
e Press or to move the cursor to the incorrect 1. Press or to move the cursor to the |
character, then make the correction. position to the right of where you want to |
| insert the character.
To delete a character 2. Press [AUTO RECEIVE) to insert a space
Move the cursor to the character you want to delete and enter the character.
and press (STOP).
22
Selecting characters with the dial keypad
Pressing the dial keys will select a character as shown below,
Keys
| Characters
© 1 + - / = , ? |
(2) A B C a b ¢ 2
(3) D E Fo od e t 3
(9) G H | g h i 4
(5) J K L | k | 8
(6) M NO MN o в
(7) P da R S par s 7
T U V t u v 8
(9) WX Y Z w x y z 9
(0) 0 (9) < > 1 " # 8 % ' >
AUTO RECEIVE Insert key (Used to insert a space.)
VOLUME) y key (Used to move the cursor to the left.)
VOLUME A key (Used to move the cursor to the right.)
To enter the same number Key continuously, move the cursor to the next space.
Selecting characters with the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate EASY DIAL | until the desired
character is displayed.
2. Press to move the cursor to the next space.
® The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
Symbol
+
+
`
*+
*
4
=
Ta
7. alphabet «X
É
à -
Number
—> : Rotating to
Lower case the right
‘alphabet. Rotating to
J the left
(EASY DIAL)
23
| | uoneseda.d тети
| Setup
Setting your facsimile telephone number
1 Press (MENU).
Display: | 1.SYSTEM SET UP |
Press [Ft], then (0) (3).
| YOUR TEL NO, |
Press (START/COPY/SET). 1
| ко. = и
Enter your facsimile telephone number up to 20
© Oi da ww N
digits.
Example: | NO.=1234567 |
(START/COPY/SET)-
Press (START/COPY/SET).
| SETUP ITEM I 1 |
Press (MENU).
Note:
e The (#) bution inserts a space and the (%) button a
EL» .
Example: +64 9 1234567
Press leia ]al 912134757677).
To correct a mistake
e Press or to move the cursor to the incorrect
number, then make the correction.
To delete a number
e Move the cursor to the number you want to delete and
press [STOP |.
24
Ringer volume
4 levels (high/middie/iow/off) are available.
Press or while the unit is idle.
& To turn the ringer off:
1. Press repeatedly until the following message
is displayed.
Display: | RINGER OFF=0K? |
{
| | YES: PRESS SET 1
2. Press (START/COPY/SET).
® To turn the ringer back on, press (A).
B While the ringer volume is set to off:
The display will flash the following message.
| RINGER OFF —]
When receiving a call, the unit will not ring but will
display the following.
| INCOMING CALL Ш
Handset receiver volume
3 levels (high to low) are available.
Press or while using the handset.
Speaker volume
8 levels (high to low) are available.
Press or while using the speakerphone.
Fax voice guidance volume
9 levels (high to off) are available.
Press or while listening to the fax voice
guidance.
Answering device volume
9 levels (high to off) are available.
Press or while listening to the recorde
messages. |
10000
@ Bee ©
10000
>
AY
>
(START/COPY/SET)
25
uonesedaig per,
Making and Answering Calls
Making a voice call manually
Press (DIGITAL SP-PHONE) or lift the handset. Handset
1 Dial keypad
Display: | TEL=
2 Dial the telephone number.
Example: | TEL 2345678 |
e li you misdial, hang up and dial again.
When the other party answers, speak into the
microphone or handset.
When finished, press (DIGITAL SP-PHONE) or |
hang up the handset. Microphone
(DIGITAL SP-PHONE)
To redial the last number — (REDIAL/PAUSE)
1. Press (DIGITAL SP-PHONE) or lift the handset.
2. Press (REDIAL/PAUSE).
e If the line is busy when using the
DIGITAL SP-PHONE? button, the unit will
automatically redial the number up to 2 times.
e While waiting for redial, the following will be
displayed.
| WAITING REDIAL | |
Answering a voice call
Handset
When the unit rings, press (DIGITAL SP-PHONE)
or [ift the handset.
When finished, press ¡DIGITAL SP-PHONE) or
hang up the handset.
(DIGITAL SP-PHONE)
Muting your voice to the other party Hints for the speakerphone |
1. Press (MUTE) during a telephone conversation. operation
Display: | <MUTE> | ® Use the speakerphone in a quiet room. :
e If you have difficulty hearing the other party,
@ The other party cannot hear you, but you can adhust the volume ¿sing or [A] Рагу
hear them. he |
e if you and the other party speak at the same
2. To resume the conversation, press (MUTE). у party sp
time, parts of your conversation will be cut off.
e To switch to the handset, lift the handset.
To switch back to the speakerphone, press
DIGITAL SP-PHONE). |
26
TONE button
The (TONE) (*) button is used for rotary pulse dia
services and allows you to temporarily change from the
pulse to tone mode during a dialing operation.
When you hang up, the unit will automatically return to
the pulse mode.
RECALL button _
The (RECALL) button functions as the hookswitch on a
regular telephone. If you misdial a telephone number,
press the (RECALL) button firmiy.
The (RECALL) button also allows you to use special
features of a host exchange (if connected) or local
telephone company services such as call waiting.
For further details, contact your host exchange supplier
or local telephone company,
Note:
e TONE, RECALL and PAUSE can be
stored into a telephone number in the
EASY DIAL directory.
Entering pauses __
When the (REDIAL/PÁUSE) button is pressed during
dialing, a pause will be inserted.
Example 1:
When your unit is connected to a host exchange, insert
a pause before the telephone number to get an outside
line.
| PAUSE Telephone number
Line access code
Example 2: | |
It a transmission error occurs during an overseas
transmission, add two pauses at the end of the telephone
number.
International Country | {Telephone [ |
rime code = code number | PAUSE H PAUSE
27
‘ euoudejeL
EASY DIAL
Storing names and telephone numbers
in the EASY DIAL directory
You can store up to 100 names and telephone numbers for rapid access to frequently dialed numbers.
1 Press (DIRECTORY EDIT).
The number of entries
available in the directory
Display: | SPACE=100 DIRS. |
+
| NAME= N
2 Enter the name, up to 10 characters, by following
the instructions on the next page.
Example: | NAME=Alice |
3 Press ¡START/COPY/SET).
| NO. = |
4 Enter the telephone number up to 30 digits.
Example: | NO.=5552233 |
5 Press (START/COPY/SET).
| REGISTERED |
y
E 7
e To program other items, repeat steps 2 to 5.
6 Press (STOP) to exit the program.
Note:
e To confirm the stored names and telephone numbers,
print a telephone number list (see page 86).
e You can store items during a telephone conversation.
® After 95 items are stored, the following message will be
displayed in step 5.
| SPACE= 5 DIRS. |
¢ By rotating [EASY DIAL) to the right, stored items can
be displayed. The order is as follows: alphabet,
number, symbol and telephone number (when a name
Is not stored).
28
Dial keypad (Secret)
(Insert)
lr mm tr mmm |
‘To correct a mistake
e Press or to move the cursor to the
incorrect character, then make the correction.
To delete a character
e Move the cursor to the character you want to
delete and press (STOP).
To keep the telephone number
secret
Press (RESOLUTION) after entering the
telephone number in step 4.
® The telephone number will not appear on the
telephone number list.
e Pressing (RESOLUTION) does not count as
a digit.
EASY DIAL
Selecting characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys Characters
© Lr ry os - 1 = _ 0 AEA
(2) A B C ab co
(3) D E F d e fa
O G H I g h ia
©) J K L О k 1 5
(6) M NO mn o 6
(7) F Q RS p q r s 7
| T UV t u v 8
(9) W X Y Z w x y z 9
© О) € 39 1" # 8% à y 4 0 2 VI
Insert key (Used to insert a space.)
Hyphen key (Used to insert a hyphen in the telephone number.)
RESOLUTION Secret key (Used to keep the telephone number secret.)
VOLUME) y key (Used to move the cursor to the left.)
VOLUME A key (Used to move the cursor to the right.)
To enter the same number Key continuously, move the cursor to the next space.
Note:
e À hyphen or a space entered in a telephone number is counted as two digits.
Selecting characters with the EASY DIAL
Instead of pressing the dial Keys, you can select characters using the EASY DIAL.
1. Rotate (EASY DIAL) until the desired EASY DIAL
character is displayed.
2. Press to move the cursor to the next space.
e
e The character displayed in step 1 is inserted. = (>
3. Return to the step 1 to enter the next character. ео о О с: О
Display order of characters СТ > J
Capital
alphabet RN
и N —y : Rotating to
у Lower case the right
Symbol
\ alphabet ---» : Rotating to
Xe Î the left
Yoh 2
Number
29
| auoudaje L
EASY DIAL —
Editing a stored name and number ..
1 Rotate (EASY DIAL) until the desired name is
displayed. |
Example: | margot |
al
2 Press DIRECTORY EDIT). Dial keypad
| EDIT= x DELETE=# |
Press [*) to select "EDIT”.
| NAME=margot |
= = = = = = = = Г
e If you do not need to edit the name, skip to step 5.
Edit the name by following the instructions on page
29,
Press (START/COPY/SET).
Example: | NO.=0123456 |
e If you do not need to edit the telephone number,
skip to step 7,
Edit the telephone number. For further details, see
page 28.
7 Press (START/COPY/SET).
| REGISTERED |
Nb 8
O
Erasing a stored name and number _
Rotate [EASY DIAL) until the desired name is
displayed.
Example: | smi th |
2 Press (DIRECTORY EDIT).
| EDI T=* DELETE= # |
—] EEE
3 Press [1) to select “DELETE”.
| DELETE OK? |
}
| YES: PRESS SET a
e |f you do not want to erase the item, press (STOP).
Press | START/COPY/SET).
Note:
| DELETED | ® You can use the ERASE key to erase a
e The stored name and number are deleted. name and number. Press (ERASE) after
rotating {EASY DIAL) in step 1, then press
(START/COPY/SET).
= ay Aa
PY
30
Rotate (EASY DIAL) until the desired name is
displayed.
Example: | Lisa
Press (DIGITAL SP-PHONE) or lift the handset
@ The unit will start dialing automatically.
| DIALING
When the other party answers, speak into the
microphone or handset.
| TEL=3456789
4 When finished, press [DIGITAL SP-PHONE) or
hang up the handset.
Note:
e if the desired name has not been stored, press
STOP J and dial the number manually.
To store the name and number, see page 28.
ing a voice call using the EASY DIAL directory ——
Handset
Microphone
Searching for a name by the initial
Example: When you want to search for the name
“Lisa”
1. Rotate (EASY DIAL) until any name is displayed.
Example: | alain |
2. Press (5) repeatedly until any name with the initial
“L” is displayed (see the character table on page
29). —
| Laban |
3. Rotate (EASY DIAL) to the right until “Lisa” is
displayed. a
| Lisa |
e To stop the operation, press (STOP).
4. Press (DIGITAL SP-PHONE) or lift the handset,
and the unit will automatically dial the number.
Note:
e When you want to search for symbols (not alphabet
or numbers), press the (¥] key in step 2.
Confirming a stored telephone
number
1. Rotate (EASY DIAL) until the desired name is
displayed.
Example; | Kim |
2. Press (NAME/TEL NO).
| 4567890 |
e To stop the operation, press (STOP).
3. Press (DIGITAL SP-PHONE) or lit the handset,
and the unit will automatically dial the number,
31
EASY DIAL
suoudaje L
Voice Contact
Talking to the caller after fax transmission or
reception =
You can have a conversation with the same call after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party's unit is equipped with a voice contact feature.
Initiating voice contact _
Press (DIGITAL SP-PHONE) while transmitting or
receiving documents. Handset f FACE DOWN
SN
ON == |
ООС |
Display: | VOICE STANDBY N
e Your unit will call the other party with a distinctive
Ang.
e When the other party answers, your unit will emit
a distinctive ring.
0 CO
2 Press (DIGITAL SP-PHONE) or lift the handset to Us” | (DIGITAL SP-PHONE)
start talking.
Microphone
Note:
e If you initiate voica contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
e If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current page
of the document is received.
Receiving a request for voice contact
1 It the other party initiates voice contact, your unit
will sound a distinctive ring and the following will be
displayed.
‘Handset Г
Display: | PLEASE PICK UP |
2 Press (DIGITAL SP-PHONE) or lift the handset
- Within 10 seconds of the distinctive ring to start
talking.
Note:
- (DIGITAL SP-PHONE
@ If you do not answer within 10 seconds of the NE)
distinctive ring; Microphone
— in the TAD/FAX mode, your unit will play a greeting
Message and record an incoming voice message,
— in the FAX ONLY, TEL or TEL/FAX mode, the line
will be disconnected.
32
Sending Fazes
7 Open the document feeder tray. Document
feeder tray Document guide(s)
FACE DOWN
|
Adjust the width of the document guides to the size Dial k d
of the document, | ial Keypa
Insert the document FACE DOWN (up to 10 sheets)
until a beep tone is heard,
Display: BD STANDARD |
Press (RESOLUTION | repeatedly to select the
desired setting, if necessary (see the bottom of this
<=
el
page).
5 Press (DIGITAL SP-PHONE) or lift the handset. STOP
Г (REDIAL/PAUSE) RESOLUTION
| TEL |
_ —]
— (DIGITAL SP-PHONE) (START/COPY/SET)
= = =
= = = === Г
Dial the fax number.
Example; | TEL=5 678901 |
Adooyxes
7 When a fax tone is heard, press
(START/COPY/SET), and hang up the handset if
using it.
| CONNECTING | To redial the last number
Press (REDIAL/PAUSE) .
e If the line is busy, the unit will automatically
Not redial the number up to 2 times. |
ote:
e While waiting for redial, the following will be
© If the other party answers your call, ask them to start
displayed,
receiving a fax, then press your (START/COPY/SET). Pay | WAITING REDIAL |
To feed 11 or more sheets at a time To stop transmission
Insert the first 10 sheets of the document. Add the extra Press (STOP).
sheets (up to 10) before the last Sheet is fed into the unit. To eject the document, press again.
Selecting the resolution
Select the desired resolution according to the type of document.
PL STANDARD a For printed or typewritten originals with normal-sized characters.
у
| FINE | For originals with small printing.
+ .
| SUPER FINE For originals with minute printing.
у
НГ HALF TONE Ш For originals containing photographs, shaded drawings, etc.
e Using the fine, super fine or half tone setting will increase the transmission time.
e If the resolution setting is changed during feeding, it will be effective from the next sheet.
® The super fine resolution only works with other compatible machines.
33
Sending Faxes
Sending faxes using the EASY DIAL directory +
Before using this feature, program the desired names and tele
phone numbers into the directory (see page 28).
To confirm the items stored in the directory, print a telephone number list (see page 86),
7 Open the document feeder tray.
Adjust the width of the document guides to the size
of the document.
3 Insert the document FACE DOWN (up to 10 sheets)
until a beep tone is heard.
Display: | STANDARD |
Press (RESOLUTION) repeatedly to select the
desired setting, if necessary (see the bottom of
page 33).
5 Rotate (EASY DIAL) until the desired name 15
displayed.
Example: | Kim |
6 Press (START/COPY/SET).
Example: | TEL=22233 33 |
| CONNECTING |
e The unit will start transmission.
Note:
® If the desired name has not been stored, press
(STOP) and dial the number manualiy.
To store the name, see page 28.
e For further details about using the EASY DIAL, see
page 31.
Document guide(s)
Document
feeder tray
FACE DOWN
Fax auto redial
It the line is busy or there is no answer, the unit will
automatically redial the number up to 2 times.
® This featurs is also available for;
—delayed transmission (page 39)
—receive polling (page 54)
e While waiting for redial, the following will be displayed.
Display: | WAITING REDIAL ||
e To cancel rediating, press (STOP).
34
Documents you can send +
Minimum size
128 mm
(5")
| 128 mm |
(5%)
Note:
9 Remove clips, sta
paste or correction fluid has dried.
nis. Use copies for fax transmission.
carbon or carbonless duplicating paper
e Check that ink,
e Do not send the following types of docume
—Chemically treated paper such as
Maximum size
MF I
600 mm
(23°/8")
|
Le
216 mm (81/2)'
|
| Scanned
|
|_ |
i |
208 mm (8%16")
E.
|
Paper width
216 mm (87/2")
ples or other similar fastening objects.
—Electrostatically charged paper
—Heavily curled, creased or torn paper
—Paper with a coated surface
—Paper with a faint image
—Paper with printing on
Document weight
Single sheet:
45 to 90 g/m? (12 to 24 Ib.)
Multiple sheets:
60 to 75 g/m? (16 to 20 lb.)
the opposite side that can be seen through the front (e.g. newspaper)
35
Adoopxey
Sending Faxes
Sending faxes by following the voice guide
You can send the documents by following the voice guide. After transmission, the voice guide will turn off
automatically. |
1 Before inserting the document, press (MENU) four
times,
Display: 4.SEND GUIDE | Dial keypad
2 Press (HELP). FACE DOWN
Voice guide:
To transmit, insert the document face
down until you hear the beep.
3 Insert the document FACE DOWN until a beep
tone is heard.
Voice guide:
Press the speaker phone button, then dial
the phone number. When the fax tone is
heard, press the start button.
4 Press (DIGITAL SP-PHONE).
5 Dial the fax number.
6 When a fax tone is heard, press
(START/COPY/SET).
Voice guide:
Start transmission. | | )
Note:
® You can lift the handset instead of pressing
DIGITAL SP-PHONE) in step 4.
Tr Te Edm nm me pee.
36
ee Sending Faxes —
| the transmission report
The transmission report will provide you with a printed record of the fax transmission result.
One of the following choices is available.
ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting).
ON: The transmission report wil always print out, indicating whether fax transmission is successful or not.
OFF: The transmission report will not print.
7 Press (MENU). Dial ura (MENU)
Display: E SYSTEM SET up |
2 Press [11], then (0) (4).
| TX-REPORT MODE |
Press (START/COPY/SET).
| MODE=ERROR VA | | | L =
4 Press or to select the desired setting.
(START/COPY/SET)
Press (START/COPY/SET).
Adogpes
| SETUP ITEM 1)
Press (MENU).
Sampie of a transmission report
[ TRANSMISSION REPORT ]
JAN. 20 1998 01:19PM
NO. OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT
01 2345678 JAN. 20 01:18PM 00'51 SND 00 COMMUNICATION ERROR (65)
| |
a.
Communication Error code (for service
Message personnel use only)
(See page 76.)
37
| Sending Faxes
Setting the journal report to print automatically ——
This feature prints a journal report automatically after every 35 new fax communications.
After printing, only the oldest communication result will be erased when a new communication occurs.
When this feature is deactivated, the unit will store the records of the fax communications, but will not print the
journal report automatically.
1 Press (MENU). Dial qe (MENU)
Display: | 1.SYSTEM SET UP |
2 Press (8), then (2) (2). -
| AUTO JOURNAL |
Press (START/COPY/SET).
| MODE=ON YA |
Press or to select the desired setting.
e If this feature is not required, select “OFF”.
(START/COPY/SET)
Press (START/COPY/SET).
| SETUP ITEM | ] |
Press (MENU.
O do o. oQ
Sample of a journal report
[ JOURNAL ]
JAN. 25 1998 (5:22PM
NO. OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESULT * CODE
01 3332222 JAN. 21 02:14PM 00'45 SND 01 OK
02 9998765 JAN. 21 03:17PM 00'58 SND 02 OK
03 2121444 JAN. 21 05:18PM 00'48 RCV 01 OK
04 555556677 JA 2 10:35AM 02:45 SND 03 COMMUNICATION ERROR (65)
05 OK
_ 03 OK
‘Communication Error code (for service
message personnel use only)
(See page 76.)
38
Using a built-in clock, this unit can send do
Delayed transm
(sending a fax at a specific time)
Sending Faxes
cuments automatically at a specific time. This allows you to take
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be
reserved to take place up to 24 hours in advance.
1
2
a HH Ww
6
7
8
9
10
Insert the document FACE DOWN.
Display: |
Press (MENU).
STANDARD |
| 1.sysTEM SET up |
Press (4), then (2) 5).
| DELAYED SEND
Press (START/COPY/SET).
| MODE=OFF Va |
Press or to select “ON”.
| MODE=ON Va |
e If this feature is not required, select “OFF”.
Press (START/COPY/SET).
E Bn
. Enter the fax number,
Press (START/COPY/SET).
| TIME=12:00AM ||
Enter the transmission start time.
Example: 11:30PM
Press [1)[1)(3)(0), then press () to select PM
(or AM),
| TIME=11:30PM |
Press (START/COPY/SET).
eee
| SETUP ITEM |[ ]
Press (MENU).
| SEND AT 11:30PM |
¢ When the programmed time has come, the unit
will automatically start transmission.
Dial keypad
FACE DOWN
ar mm wm rr om am
Note:
e You can receive, transmit and copy
documents while delayed transmission is set.
e When transmit polling (see page 40) is set to
“ON”, delayed transmission is not available.
® You cannot use the EASY DIAL directory to
enter the fax number for this feature.
39
Adoomes
Sending Faxes }
Transmit polling
(letting another machine retrieve a fax on your unit)
This feature allows another person to call your unit to retrieve a document loaded on your unit. This saves you
the call charges. This feature will not work when the unit is set to the TEL mode.
1 Insert the document FACE DOWN.
Display: | STANDARD |
2 Press (MENU) four times.
FACE DOWN
| 4. POLLED |
{
| YES: PRESS SET |
3 Press (START/COPY/SET).
| MODE=OFF YA
4 Press or [À } to select “ON”.
| MODE=ON Va |
e [f this feature is not required, select “OFF”. Note:
| e The calier pays for the document
5 Press (START/COPY/SET).
transmission.
e When delayed transmission (see page 39) is
set to “ON”, transmit polling is not available.
| POLLED ON |
sending documents overseas
You may experience difficulty when transmitting documents overseas. This feature makes sending documents
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.
1 Press (MENU).
Dial keypad (MENU)
Display: | 1.SYSTEM SET UP |
2 Press (#), then (2) 3).
| OVERSEAS MODE |
>|
DO: > |
3 Press (START/COPY/SET), DEN =- e a O
| MODE=OFF VA | © © O * |
4 Press [Y] or CA) to select “ON”. Ne ”
| MODE=ON Va |
® If this feature is not required, select “OFF”, (START/COPY/SET
Press START/COPY/SET :
Note: |
| SETUP ITEM | EN e After transmission, this feature will turn off
Press (MENU. automatically.
If you hear a:
— Fax tone: The other party's machine is ready for reception.
— Ring back tone: If this tone continues, the other party s machine may not be a facsimile or ran out of paper.
Check with the other party.
— Busy tone: The other party’s machine is busy. Let the unit continue redialing or press (STOP) and try
again later. |
If this feature is not required, turn it off.
1 Press (MENU). | Dial keypad
Press (1), then (7) (6). ODE
| CONNECTING TONE | 3
— 000
Press (START/COPY/SET).
©)
©)
©)
| MODE=ON — va) | о
® If this feature is not required, select “OFF”.
Press | START/COPY/SET) :
| SETUP ITEM | ] |
4 Press or to select the desired setting.
6 Press (MENU).
Note:
® The connecting tone volume cannot be adjusted.
о
тор)
START/COPY/SET
41
Adooyxe4 В
Receiving Faxes
y the way to receive calis
MA
This unit has four types of receive modes. Select one of these modes according to your needs.
® Regardless of the mode you select, you can always place calls and send faxes.
Receive |
~ mode
N | ВЮ
AUTO RECEIVE
— setting Co
Operation for
receiving fax
and voice calls
7 N
/ You want to answer all =
voice and fax calls
manually.
TEL mode
(See page 44.)
PRE-SELECTED SETTING
x J
42
J
..O FAXMSG.SYS.
~
(vou do not want the unit
to ring when receiving
fax calls.
(When a voice call is received, the
unit will ring.)
Voice call
Fax call
N
y
Иа
TEL/FAX mode
(See page 45.)
Change the setting from TEL mode
to TEL/FAX mode (see page 46).
— |
Available when the AUTO RECEIVE
EC light is turned OFF.
: e To turn the AUTO RECEIVE light OFF,
OFF press (AUTO RECEIVE).
When the unit rings, you must
answer all calls,
e lí you hear a fax calling tone (slow
beep) or no sound is heard,
press (START/COPY/SET).
Nu J
+
When a fax call is detected:
The unit will receive fax documents
without ringing.
When a voice call Is detected:
The unit will ring.
messages and receive
fax documents.
|
~ QO FAXMSG.SYS.
!
C—O
O
=
The unit will activate the answering
device and record voice messages.
When receiving fax calls:
The unit will activate the fax function
to receive documents.
| You want to record voice
/ LUN
TAD/FAX mode
— (See page 57)
PRE-SELECTED SETTING
Ne ——
When receiving voice calls:
№ _
Receiving Faxes
You want to receive fax
documents only.
Fax cali on!
NN
a >
FAX ONLY mode
(See page 48.)
Change the setting from TAD/FAX mode
to FAX ONLY mode (see page 48).
=}
Available when the AUTO RECEIVE
light is turned ON.
© To turn the AUTO RECEIVE light ON,
press (AUTO RECEIVE).
y
(te unit will automatically answer
all calls and only receive fax
documents.
43
Receiving Faxes
TEL mode
(answering ail calls manually)
1 When the unit rings, press (DIGITAL SP-PHONE)
or lift the handset to answer the call.
When: |
—document reception is required,
—a fax calling tone (siow beep) is heard, or
—no sound is heard,
press (START/COPY/SET).
Display: |
CONNECTING |
3 Hang up the handset, if using it.
o The unit will start reception.
Note:
e If you do not answer the call within 15 rings, the unit
will temporarily activate the answering device. If you
want to change to the TAD/FAX mode, enter the
remote operation ID (see page 66) during the greeting
message.
e If the MANUAL RECEIVE setting is set to the TEL/FAX
mode, reset it to the TEL mode (see page 46).
To stop receiving
Press (STOP).
Handset
Friendly reception feature
When you answer a call and hear a fax calling tone
(slow beep), the unit will automatically start receiving
even if you do not press (START/COPY/SET).
e If this feature is not required, set to “OFF” (see
page 54).
44
Memory reception
When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While documents are in memory, the unit will:
— display an error message and the following
message alternately;
Display: | FAX IN MEMORY
e Follow the instructions on page 77 to solve the
problem and print the stored document.
9 For memory capacity, see page 93.
Receiving Faxes
TEL/FAXmode — _
(receiving voice calls with rings and fax calls without rings)
Use this mode when you wish to receive voice calls with tings, but do not want the unit to ring when faxes are
received,
When a call is received, the unit will work as follows.
|
| A call is received. |
Lo |
The unit will automatically answer the call without ringing.
(A telephone fee will be Charged to the caller.)
e If a TEL/FAX greeting Message is recorded (see page 59), it will be played to the
caller,
If an extension telephone is connected, it will only ring before the call is answered.
y
The unit will now distinguish between a voice and fax call by detecting the fax
calling tone. |
=
| The unit will receive a document. | The unit will start to ring.
e While ringing, the unit will emit a
N different ring back tone to the calling
Silent ring fax recognition system party. |
с —
y
Answer the call using the DIGITAL
SP-PHONE or the handset. |
e If you do not answer the call by a
preset number of rings, the unit will
switch to the fax. This is for machines
—
[I
| I
| that do not send a fax calling tone.
| I
% Regarding the ring pattern when an extension telephone is connected, see page 46.
Note:
e Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be
received manually.
45
| Adogyxes
Recewving Faxes
Ring pattern when an extension telephone is connected
When an extension telephone is connected, it will ring as follows.
al в Ñ 4
The extension telephone The unit wiil ring up to 6
will ring twice. times.
A call 5 seconds
ca . .
is received. =
TEL/FAX mod Silent fax recognition
ring count ring count
Nm
If a fax calling tone is detected, The unit will
the unit will automatically receive automatically activate
documents without ringing. the fax function,
Note:
e You can change the TEL/FAX mode ring count and silent fax recognition ring count (see page 47).
e The unit will display the following when the extension telephone starts to ring.
| INCOMING CALL |
Changing the TEL mode to the TEL/FAX mode
Change the MANUAL RECEIVE setting from the TEL mode to the TEL/FAX mode.
€
Display: | 1. SYSTEM SET UP |
9 Press (#], then [0] [8].
3
4
9
| MANUAL RECEIVE |
Press (START/COPY/SET).
| MODE=TEL VA |
Press or to select “TEL/FAX”.
| MODE=TEL/FAX VA |
(START/COPY/SET)
Press (START/COPY/SET). je FAX/MSG SYS,
| SETUP ITEM [ | OFF
Press (MENU).
7 If the AUTO RECEIVE light is on, turn it off by
pressing (AUTO RECEIVE). Note:
| TEL/FAX MODE | e To return to the TEL mode, select “TEL
in step 4,
46
This setting determines the number
Setting the TEL/FAX mode ring count __
from 2 to 9 rings.
When an extension telephone is not
Setting the silent fax recognition ring count __
When the unit detects a voice call i
changed up to 9. If a voice call is n
Press (MENU),
Display: | 1. SYSTEM SET UP |
Press [1), then (0) (9).
| TEL/FAX RING |
Press (START/COPY/SET).
| RING=2 YA |
Press [Y] or to select the desired number.
Press (START/COPY/SET).
| SETUP ITEM | ] |
Press (MENU).
automatically start to receive a fax.
1
2
С) a E 9
Press (MENU),
Display: |1.SYSTEM SET UP |
Press (71), then (3) (0).
| SILENT FAX RING |
Press (START/COPY/SET).
| RING=6
Va |
Press or to select the desired number.
Press (START/COPY/SET).
| SETUP ITEM | ) |
Press [MENU].
Receiving Faxes
of the extension telephone rings in the TEL/FAX mode. You can choose
connected, changing this setting is not necessary.
Dial keypad
oak mm yam
Tm EE om em око о = m =!
(START/COPY/SET)
Note: |
® If the number of rings is Increased, you may
not be able to receive documents from some
older model facsimiles which do not send a
fax calling tone.
n the TEL/FAX mode, it will ring up to 6 times. The number of rings can be
ot answered within the selected number of rings (3 to 9 rings), the unit will
Dial keypad
/
(START/COPY/SET)
Note:
e If the number of rings is increased, you may
not be able to receive documents from some
older model facsimiles which do not send a
fax calling tone.
47
pe ELE E A Tig trem NT не +
Receiving Faxes
FAX ONLY mode
(all calls are received as faxes)
Activating the FAX ONLY mode
Turn on the AUTO RECEIVE mode by pressing
(AUTO RECEIVE) until the AUTO RECEIVE light
turns on.
e The display will show the following.
Display: | FAX ONLY MODE |
e If the AUTO RECEIVE setting is set to the TAD/FAX
mode, reset it to the FAX ONLY mode (see below).
e The unit will automatically answer all calls and only
receive fax documents. | OFHUVSESYS,
с
e The number of rings before a call is answered can be :
changed (see the next page). ON
Changing the TAD/FAX mode to the FAX ONLY mode
Change the AUTO RECEIVE setting from the TAD/FAX mode to the FAX ONLY mode.
1 Press (MENU). Dial keypad (MENU)
Display: | 1.SYSTEM SET UP |
2 Press (#), then (0) (5).
| AUTO RECEIVE |
3 Press (START/COPY/SET).
| MODE=TAD/FAX V A |
4 Press or to select “FAX ONLY”.
| MODE=FAX ONLY VA |
(START/COPY/SET)
Press (START/COPY/SET).
| SETUP ITEM ! ] |
Press (MENU).
Note:
e To return to the TAD/FAX mode, select “TAD/FAX”
in step 4.
48
Receiving Faxes
Setting the FAX ONLY mode ring count
This setting determines the number of rings before the unit answers a call in the FAX ONLY mode.
You can choose from 2 to 9 rings,
Helpful hints;
e To answer a call before the unit does, increase the number of rings.
® If you have difficulty receiving faxes from machines that have an automatic transmission feature, decrease
the number of rings.
Press (MENU). Dial “pres (MENU)
Display: | 1. SYSTEM SET vp |
Press (1), then (0) (7).
| FAX RING |
Press (START/COPY/SET).
| RING=2 Y A |
4 Press or to select the desired number.
Press (START/COPY/SET).
| SETUP ITEM | 1
Press (MENU).
(START/COPY/SET)
49
a Ado9gxed |
‘Receiving Faxes
Distinctive ring
Note for users in New Zealand:
Telecom has called this service “FaxAbility”.
This feature is only for use if you subscribe to a distinctive ring pattern service form their telephone
company. For more information on the availability of this service in your area, please contact your
telephone company before setting this feature on your unit.
The distinctive ring service gives you an additional phone number on a single telephone line, with a different
ringing pattern.
When you wish to use the additional phone number as a facsimile telephone number, set the ring pattern
detection feature to ON. When the unit detects a call matching the distinctive ring pattern, the unit will
automatically activate depending on the receive mode setting.
To use this feature properly, set the unit to the TEL/FAX mode (see page 46).
Setting the ring pattern detection
7 Press (MENU). Dial keypad (MENU)
Display: | 1.SYSTEM SET UP |
Press (14), then (3) (4).
| RING DETECTION | ¡LONA LE
| о) о. |
Press ¡START/COPY/SET). © © oo ODO
| MODE=OFF . VA | Do o TD
\ bs zZ me
Press or to select “ON”. 1
e Ii this feature is not required, select “OFF”. | |
| (START/COPY/SET)
Press [START/COPY/SET).
| PRINTING |
@ The unit will print an information list.
| SETUP ITEM | j |
Press (MENU).
50
Receiving Faxes
How the unit will answer in each receive mode
TEL/FAX mode: When a distinctive ring pattern is detected, the unit will automatically answer the call
without ringing and activate the fax function.
When a standard ring pattern is received, the unit will ring until you answer the call.
TAD/FAX mode: When a distinctive ring pattern is detected, the unit will automatically answer the line and
activate the fax function to receive documents.
When a standard ring pattern is received, the unit will activate the fax function or the
answering device depending on the call.
TEL mode: You have to answer all calls manually.
If a fax calling tone (slow beep) is heard or no sound is heard, press (START/COPY/SET)
to receive documents.
FAX ONLY mode: The unit will answer all calls automatically and activate the fax function.
Note:
e in the FAX ONLY mode, the unit automatically answers a distinctive ring call after the second ring. To
change the number of rings, change the FAX ONLY mode ring count (see page 49) after setting the ring
patiern detection,
57
Adog/xes
Receiving Faxes
Receiving faxes using an extension telephone ——
When you connect an exiension telephone on the same line, you can receive fax documents using the
extension telephone.
You do not have to go to the unit and press (START/COPY/SET).
Important: |
e Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
1 When the extension telephone rings, lift the
handset of the extension telephone.
To the same line
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
—no sound is heard,
press [*) [9] (pre-selected fax activation code) Extension telephone
firmiy.
3 Hang up the handset.
© The unit will start reception.
Note:
e You can change the fax activation code (see the next
page).
52
Changing de
“ Receiving Faxes
The fax activation code is used when receiving faxes using an extension telephone (see page 52).
Dial keypad
Press (MENU.
Display: | 1.SYSTEM SET UP |
Press [Ei], then (4) 1).
| FAX ACTIVATION |
Press (START/COPY/SET).
e |f this feature is not required, select “OFF”.
5 Press (START/COPY/SET).
| CODE= * 9
e The display will show the pre-selected code.
Enter the new code number.
e This code can be from 2 to 4 digits in length
using O - 9 and x,
7 Press (START/COPY/SET).
| SETUP ITEM | }
8 Press (MENU).
Note:
9 if you subscribe to some special telephone company
services, all or part of the fax activation code must be
different from the service access code.
e The fax activation code should not be set to “0000”.
Press or to select the desired setting.
(START/COPY/SET)
53
Adoopxes
Receiving Faxes
Receive polling
(retrieving faxes placed on another party’s machine)
This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the
call, saving the sending party the call charges.
Make sure that no documents are fed into your unit and that the other party's machine is ready for your call.
Press (MENU) three times.
Dial keypad
Display: | 3. POLLING |
}
| YES: PRESS SET |
Press (START/COPY/SET).
E
Dial the fax number.
Example: | NO.=3331111 |
j - Press (START/COPY/SET).
| CONNECTING | Note:
® You cannot use the EASY DIAL directory to
enter the fax number for this feature.
e The unit will start reception.
vetting the friendiy reception
The friendly reception feature allows you to receive fax documents automatically without pressing
(START/COPY/SET) (see page 44).
When this feature is deactivated, you will have to press (START/COPY/SET) to receive fax documents each
time you answer a fax call.
1 Press (MENU).
Dispiay: | 1.SYSTEM SET UP |
Press [1], then (4)(6).
| FRIENDLY RCV |
3 Press (START/COPY/SET).
| MODE=0N YA |
Press or to select the desired setting.
e If this feature is not required, select “OFF”.
(START/COPY/SET)
Press (START/COPY/SET).
| SETUP ITEM I 1
Press [MENU].
Receiving Faxes
wien your unit receives
This feature allows your unit to cali your pager when your unit receives a fax document.
Press (MENU).
1 6 5 Dial i MENU
Display: | 1.SYSTEM SET UP |
Press [#), then (7) 0). D > ©
| Fax pacER a DEE Tl |
Press (START/COPY/SET). © © =e > o
771 | @© ©,
| MODE=OFF
”
Press or LA] to select “ON”. +, d
| MODE=ON YA |
(REDIAL/PAUSE) (START/COPY/SET)
e if this feature is not required, select “OFF”,
Press (START/COPY/SET
E |
Enter your pager number.
© You can enter a total of 46 digits and/or pauses.
Example: | NO.=1122333 |
Press (START/COPY/SET).
| SETUP ITEM [ 1 |
Press (MENU).
Note:
e |f this feature does not work properly, enter more than
one pause by pressing [ REDIAL/PAUSE) at tne end
of your pager number to extend the paging time.
© If you wish to display a Message on your pager, enter
your pager number, pause(s) and the message.
e Message programming methods may vary depending
on the pager company. Contact your pager company
for details.
55
Adon/xed |
Copying
Making a copy
Any transmittable document (see page 35) can be copied.
1 Open the document feeder tray. Document
feeder tray Document guide(s)
Adjust the width of the document guides to the size
of the document. |
FACE DOWN
3 Insert the document (up to 10 sheets) FACE DOWN
until a beep tone is heard.
Display: | STANDARD
4 Press (RESOLUTION J repeatedly to select the
desired setting, if necessary (see the bottom of
page 33).
5 Press (START/COPY/SET).
e The unit will start printing.
| COPYING |
Note:
e When you copy a multiple page document which is
longer than A4 size paper (approx. 300 mm), we
recommend to insert the pages one at a time.
e If a resolution is not set, FINE resolution will
automatically be selected.
e You can make or receive a voice call while making a
copy.
To stop copying
Press (STOP).
To eject the document, press (STOP) again.
56
(using the built-in answering device and receiving voice
and fax calls automatically)
When you turn on AUTO RECEIVE (the pre-selecied setting is TAD/FAX), the unit will work as a facsimile
machine and/or answering device.
If a fax call is detected, the unit will automatically switch to receive faxes.
If a voice call is detected, the answering device will begin recording and the caller can leave a voice message.
® YOU can use a pre-recorded greeting message (see page 58) or record your own greeting message (see
page 59).
Setting up the voice message and document reception
The total recording time (including the greeting messages) Is about 20 minutes. If messages are recorded in a
noisy room, the recording time may be shortened.
To set the unit to record incoming voice messages and receive fax documents, follow the steps below.
1 Select “TAD/FAX” in step 4 of feature setting #05
(see page 48).
If the AUTO RECEIVE light is off, turn it on by
pressing (AUTO RECEIVE).
e The unit will play the TAD/FAX greeting message
and the display will show the following message.
Display: | TAD/FAX MODE |
‘AUTO RECEIVE
The remaining time for recording incoming OC Faxmisa.svs.
messages will be displayed.
ON
Example: | TIME = 10m13s |
Note:
e Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see
page 74.
e When the remaining time is low, erase unnecessary messages from memory (see pages 62 and 68).
e While an incoming call is being recorded, you can monitor it through the speaker. if this feature is not
required, set the ICM monitor feature to “OFF” (see page 75).
5/7
_ 891430 Buyemsuy
Greeting
Pre-recorded greeting messages ————
The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will
be played to the caller. |
B® When you do not record your own greeting message (see the next page), the following message will
be played.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak after the beep.
Thank you.
Note:
© If you erase your own greeting message, the pre-recorded greeting message will be played automatically.
E When the unit detects a problem, one of the following pre-recorded greeting messages will be
played.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again later.
MEMORY FULL
Thank you.
MEMORY FULL and
OUT OF PAPER Hello! We are unable to answer right now.
OR Please try again later.
о Thank you.
MEMORY FULL and
UNIT OVERHEATED
58
ai ET
a Greeting
ording your own greetin
The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for
best performance.
e You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (see
page 61).
Suggested messages
“This is (your name, business and/or telephone number). We are
TAD/FAX greeting message unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
“This is (your name, business and/or telephone number). We are
TEL/FAX greeting message
J 3 9 unable to answer right now. Please try again later. Thank you.”
Note:
e If you do not record the TAD/FAX greeting message, the pre-recorded message will be played (see page 58).
Recording a greeting message
1 For the TAD/FAX greeting:
Press (RECORD) two times.
Display: | 2.TAD GREETING |
}
| PRESS START |
For the TEL/FAX greeting:
Press (RECORD) three times.
| 3.T/F GREETING |
}
| PRESS START ||
Microphone
2 Press (START/COPY/SET).
8 Á long beep will sound and the display will show
as follows.
For the TAD/FAX greeting:
TAD REC. 16s |
For the TEL/FAX greeting:
| T/F REC. 165 |
3 Speak clearly about 20 cm (8 inches) away from
the microphone.
e The display will show the remaining recording time.
Example: TAD/FAX greeting
| TAD REC. 15s |
4 When finished, press (STOP).
* The unit will repeat your message. You can adjust
the volume using or [A].
59
| a91ag BuLIomsuy
Greeting -
Erasing your own recorded greeting messages =
1
Note:
For the TAD/FAX greeting:
Press (ERASE) two times.
Display: |2 . TAD GREETING
|
| PRESS START
©.
For the TEL/FAX greeting:
Press ERASE) three times.
| 3.7/F GREETING
y
| PRESS START
Press (START/COPY/SET).
| ERASE GREETING?
y
| YES: PRESS SET
e To stop erasing, press (STOP).
Press (START/COPY/SET).
| GREETING ERASED
e If you erase your own TAD/FAX greeting message,
the pre-recorded greeting message will be played.
60
Recording time for the TAD/FAX greeting
You can choose either 16 seconds or 60 seconds of recording time.
1 Press (MENU). Dial keypad (MENU
Display: | 1. SYSTEM SET UP |
2 Press (#], then (5) (4).
| GREETING TIME |
Press (START/COPY/SET).
| MODE=168 Va |
Press or to select the desired setting.
(START/COPY/SET)
Press (START/COPY/SET).
| SETUP ITEM | ]
Press (MENU).
O dad A ©
Note:
e |f you change the greeting message time to
60 seconds, we recommend that you tell the caller in
the TAD/FAX greeting message to press + 9 before
starting fax transmission.
e If you change the greeting message time to
16 seconds from 60 seconds, your recorded TAD/FAX
greeting message will be deleted. Re-record a greeting
message (see page 59).
61
— Greeting
—eomeg Bulemsuy
‘ Playing Messages
Listening to recorded messages ee
When the unit receives voice messages;
— the PLAY MESSAGES light will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if message alert (page 74) is set to “ON”,
When the PLAY MESSAGES light is flashing
Press (PLAY MESSAGES).
e Only the new recorded messages will be played.
CALLS
(call counter)
When the PLAY MESSAGES light is on
Press (PLAY MESSAGES).
© All messages will be played.
Note:
e During playback, the display shows the recorded order
of the messages.
e You can adjust the speaker volume using or (A).
e The number of calls in the call counter will not
decrease until you erase the recorded messages.
-
e
PLAY MESSAGES »
00
Voice time/day stamp: FLASH/ON
During playback, a synthesized voice will announce
the time and day of the week when each message
was recorded.
Erasing recorded messages ———
Erase unnecessary messages to prevent memory from becoming full.
Erasing a specific message
Press while listening to the message you want
to erase.
Erasing all the messages
1. Press after listening to all of the messages.
Display: | 1.ALL MESSAGES |
y
| PRESS START |
2. Press (START/COPY/SET).
| ERASE MESSAGES? |
}
| YES: PRESS SET |
e To siop erasing, press (STOP).
3. Press (START/COPY/SET).
| ERASING |
+
| ERASE COMPLETED |
62
Functions while y
Repeating a message
Press [1! or rotate EASY DIAL) one click to the left
while listening to the message you want to repeat.
e lf you press [1] or rotate [EASY DIAL J within 5
seconds of the beginning of the message, the previous
message will be played.
e To play back a specific message, press [1] repeatedly
or rotate [EASY DIAL! to the left until you hear the
message you want to repeat.
Skipping a message
Press [3] or rotate one click to the right to
play the next message.
Changing the playback speed
Press (QUICK) to play messages at one and a half times
the original speed.
Press (SLOW ) to play messages at a half the original
speed.
e To return to the original speed, press (QUICK) or
SLOW ) again during quick or slow playback.
Stopping playback
Press (STOP).
e To resume playing the recorded messages, press
(PLAY MESSAGES) within 1 minute.
REPEAT
dq
laying a message
(repeating, skipping and stopping)
63
‚ 891180 Punamsuy
Recording
Memo message ——-
(leaving a message for others or yourself)
To leave a private message for someone or yourself, you can record a voice memo. This memo can be played
back later, either directly or remotely.
1 Press (RECORD).
Display: | 1.MEMO MESSAGE |
}
| PRESS START |
2 — Press (START/COPY/SET).
e A long beep will sound.
| MEMO RECORDING |
3 Speak clearly into the microphone. Microphone
4 When finished, press (STOP).
Telephone conversation =
You can record a telephone conversation.
During the telephone conversation, press
RECORD).
Display: | away RECORDING |
To stop recording, press (STOP) or hang up the
handset,
Note:
e This feature is not available when using the DIGITAL
SP-PHONE button.
e All persons using this device for recording telephone
conversations shall comply with New Zealand law. This
requires that at least one party to the conversation is to
be aware that it is being recorded. In addition, the
Principles enumerated in the Privacy Act 1993 shall be
complied with in respect to the nature of the personal
information collected, the purpose for its collection,
how it is used and what is disclosed to any other party.
64
/ Remote Operation :
¡Ocation
The following operations can be performed from a remote location using a touch tone telephone.
Set the unit to the TAD/FAX mode before going out (see page 57).
Dial key Remote command | Page | Dial kay Remote command Page |
(0) Skips the greeting message 69 | © | Stops re-recording of a greeting 68
o ~~ | message
0 | Repeats a message 67 | Erases a specific message 68
| 2 - | Skips a message 67 | Js] ‘| Erases all messages 68
(4) - New message playback 67 | (8/0) Changes to the TEL mode 69
— : | | Turns ON message transfer/pager
с 5) - | All message playback 67 |. 8a) call for incoming messages 69
| ВЕ _ | | Turns OFF message transfer/pager
. (© | Re-records a greeting message 68 | 8/2) call for incoming messages 69
Remote operation card _
Please cut out and carry this card for assistance when using the remote operation.
Answering Device Remote
Operation
1. Call your unit.
2. Enter the remote operation ID
LIT] during the greeting
message.
e The new recorded messages
will be played automatically.
3. Press the remote command
Key(s) (see the reverse side)
within 10 seconds,
If there are no new messages,
press the remote command
key(s) within 4 seconds.
or
Wait for 4 seconds, and all
the recorded messages will
be played back.
9184 pjo4
| Notice of Remote Operation |
® The remote operation is
available only from a touch tone
telephone when the unit is in the
TAD/FAX mode.
® When the unit is in the TEL
mode, call your unit and wait for
15 rings. The answering device
will temporarily answer the line.
Enter the remote operation ID
during the greeting message.
The unit will switch to the
TAD/FAX mode.
e When you press any key, press
firmly,
e To senda document, press
(9). When a fax tone is
heard, start transmission.
65
201A9G бинемзиу
Remote Operation
Setting the remote operation ID
The remote operation ID is used to access the answering device.
Choose any 3-digit number except a number using digits 0 or 7.
1 Press (MENU). | Dial pa (MENU)
Display: | 1.SYSTEM SET UP |
Press [1], then (1) (1).
7 — |
| | REMOTE TAD ID | о — © |
Press (START/COPY/SET). | Nee ee a |
| ID=111 |
4 Enter the desired number,
(START/COPY/SET)
5 Press (START/COPY/SET).
| SETUP ITEM |Í ] |
Press (MENU).
Key | Remote command Key Remote command
5 Skips the greeting Stops re-recording of
message a greeting message
Erases a specific
(1) | Repeats a message EJE message
Z) | Skips a message (#5) | Erases all messages
Changes to the TEL
New message playback 8/0) mode
3 | Al lavback 7 Message transfer/
message playbac Pager call ON
Re-records a greeting Message transfer/
7) | message 812) | pager call OFF
66
Fror ote touch tone telephone —
Listening to messages
E E
à NE
A E va 1a
i В >. 8
7 Call your unit.
Enter the remote operation ID during the TAD/FAX . ‚ lo:
greeting playback. Voice guide example:
— The voice guide will tell you the number of new |
3 new messages.
recorded messages and piay them automatically.
e You can repeat the new recorded messages by
pressing (4) in the same call.
3 Press [5) to listen to all of the recorded messages.
When there are no new recorded
messages
The voice guide will tell you “No new messages.” in
step 2.
Press (5) or wait for 4 seconds to listen to all of the
recorded messages.
During playback _.
Repeating a message
Press [1] to play the current message.
— If you press within 5 seconds of the beginning of a message, the previous message will be played.
Skipping a message
Press (2).
Note: Voice guide example:
e If the voice guide prompts you that memory is full after
playing the message, erase some or all of the
messages.
Sorry, no more memory, Please erase
unnecessary messages.
67
- 89eg Guiamsuy
Remote Operation ВЕ
Erasing incoming messages from memory .
Erasing a specific message
Press [xj (4] while listening to the message you want to
erase. Voice guide example:
— A long beep and the voice guide will be heard.
Then the unit will continue with the next message.
The message has been erased. |
Erasing all messages
Press [*) (5) to erase al! messages. Voice guide example:
— A long beep and the voice guide will be heard.
All messages have been erased. )
Other remote operations
Recording a marker message
After playing back the recorded messages, you can leave an additional message.
Voice guide example:
1. Wait for the voice guide to tell you that the remote
operation has ended.
2. Wait about 10 seconds for the voice guide to prompt
you to leave a message.
3. Leave a message after the beep.
All messages have been played. 5
Please leave your name and message
after the beep.
Re-recording a greeting message
You can change the contents of the greeting message for the TAD/FAX mode.
1. Press [7] to start recording.
@ A long beep will sound. .
2. Speak clearly up to 16 seconds.
e If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within
10 seconds.
3. When finished, press (9).
e The new greeting message will be played.
66
tae
no EG
Changing to the TEL mode
ВЕ Remote Operation Ш
You can change the setting of the receive mode from TAD/FAX to TEL from a remote location,
1. Call your unit.
2. Enter your remote operation 1D.
3. Press (8][0].
Turning the message transfer/pager call on or off
You must pre-program a transfer telephone number or a pager number (see page 72) before using this feature.
Press (8) (1) to turn ON the message transfer/pager
call.
Press (8) (2) to turn OFF the message transfer/pager
call. |
— If a transfer telephone number or a pager number is
not programmed, you cannot turn this feature ON.
The voice guide will prompt you.
Skipping the greeting message
Press [0] during the greeting message playback.
— The unit will skip the rest of the greeting message.
Voice guide example:
Message transfer is set.
Transfer phone number is 123456789.
or
Pager call is set.
Pager number is 098765432.
``
Message transfer is off
or
Pager call is off.
Transfer phone number is not set.
or
Pager number is not set.
69
‘e01x0g Buyemsuy
Options
Transferring recorded messages to another
phone
This feature allows your unit to call a designated telephone or pager number each time an incoming voice
message is recorded,
You can choose Message transfer or Pager call.
Message transfer: Program the transfer telephone number first. When an Incoming message is recorded in
your unit, the message will be transferred. You can retrieve the message during the same call using the remote
operation.
Pager call: Program the pager number first. When an incoming call is recorded, your pager will be called. Call
your unit and retrieve the message using the remote operation.
— This feature operates in the TAD/FAX mode.
— For details on the remote operation, see page 65.
— Use a touch tone telephone to access your unit.
An incoming voice message is recorded in memory. |
L
Your unit calls the transfer telephone number or pager number. |
Г
y Message transfer | Pager call
The transfer telephone rings, then
answers the call. Your pager beeps.
| |
Your unit will play the message Call your unit to retrieve the message
transfer greeting. % Using the remote operation.
[_ | Г-
y within 60 seconds
Enter the remote operation 1D
(see page 66).
y The unit has a pre-recorded message
transfer greeting.
Retrieve the message using the — "This is a telephone answering
remote operation. system. Please enter your remote
ID for remote operation.”
70
The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance.
Recording a message transfer greeting message
Suggested message
Options
Message transfer greeting message
operation.”
“This is a transferred message from (your name, business and/or
telephone number). Please enter your remote ID for the remote
Note:
e If you do not record a message, the pre-recorded message will be played (see page 70).
1
SP a B= 9
8
Press (MENU),
Display: | 1.SYSTEM SET UP |
Press (=), then (6) (4).
| TRNS-GREETING |
Press (START/COPY/SET).
| CHECK Va |
Press or to select “RECORD”.
| RECORD YA |
Press (START/COPY/SET).
| TRNS REC. 16s |
Speak clearly about 20 cm (8 inches) away from
the microphone,
e The display will show the remaining recording
time.
Example: | TRNS REC. 15s |
When finished, press (STOP).
e The unit will repeat your message. You can
adjust the volume using or [A].
To exit the program, press (MENU).
To check your message
Select “CHECK” by pressing or in step 4,
and press (START/COPY/SET).
e The unit will play your message.
To exit the program, press (MENU).
Dial keypad
ko — == |
Microphone
To erase your message
Select “ERASE” by pressing or [4] in
step 4, and press (START/COPY/SET).
To exit the program, press (MENU).
e The pre-recorded greeting message will be
played instead of your message.
71
‚еэлед бинемзиу
Options
Setting the message transfer/pager call
1 Press (MENU).
Display:
Press (#), then (6) [0].
1.8YSTEM SET UP
| MESSAGE TRANS. |
Press (START/COPY/SET .
| MODE=OFF YA |
Press or to select “MESSAGE” or
“PAGER”.
MESSAGE: transfers incoming messages.
PAGER: calls your pager.
OFF: turns off this feature.
® If this feature is not required, select “OFF”.
Press (START/COPY/SET).
4
Э
6
| №. = |
a: if you selected “MESSAGE” in step 4:
Enter the transfer telephone number.
b: If you selected “PAGER” in step 4:
Enter your pager number.
e You can enter a total of 46 digits and/or pauses.
Example:
! 202 555 1234PPF12345678PPP55554
i
Your pager
number
Pauses
Your pager access
code, if required.
Message you want displayed
on your pager when a
voice message is recorded.
7 Press (START/COPY/SET).
SETUP ITEM 1
7]
Press (MENU).
(REDIAL/PAUSE)
(START/COPY/SET)
(Pause)
Note:
® This feature can be turned on/off remotely
from a touch tone telephone (see page 69).
How your unit and pager work
À
Hi, this
15 Mike. |
=== | Your pager
company
When your unit receives Your pager
a voice message, it will call company will
your pager company. cali your pager.
72
"e
a ere
A few minutes later, your pager
will display the same message
you entered in step 6.
(For example: 5555)
Options
This feature determines the number of rings before the unit answers a call in the TAD/FAX mode.
You can choose from 2 to 9, TOLL SAVER and RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any
new voice messages. If the unit answers on the second ring, thers is at least one new
recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the third
ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
Helpful hints:
e To answer a call before the unit does, increase the number of rings.
e If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease
the number of rings. |
1 Press (MENU). |
Display: | 1.SYSTEM SET up |
Press [4], then (0) (6).
| TAD/ FAX RING |
Press (START/COPY/SET).
| RING=2 — А |
Press or to select the desired setting.
_/
START/COPY/SET
Press (START/COPY/SET). (ST ET)
| SETUP ITEM | ] |
Press (MENU .
73
20140 Buuemsuy
Options |
g message recording time :
You can choose from two recording times for an incoming message.
VOX (unlimited)! The unit will record an incoming message as long as the caller talks (pre-selected setting).
1 MIN (1 minute): The unit will record each incoming message up to 1 minute,
1 Press (MENU). Dial keypad (MENU)
Display: | 1.SYSTEM SET UP | |
Press (a), then (1) [0]. DRG _—) —
| RECORDING TIME | (4) (5) © JE
| De ® © \ car IN |
Press (START/COPY/SET).
Press or to select the desired setting.
(START/COPY/SET)
Press (START/COPY/SET).
| SETUP ITEM ! ]
Press (MENU).
(beeps when a voice message is received)
When this feature is on, the unit will let you know with slow beeps that a caller's message has been recorded.
1 Press (MENU).
| Dial keypad (MENU)
Display: | 1.SYSTEM SET UP |
Press (x), then (4) (2). | о :
| MESSAGE ALERT | I A (ET TN.
Press (START/COPY/SET). | Nooo
| MODE=OFF Va | a —
Press or [A | to select “ON”. >
| MODE=ON Va | |
e If this feature is not required, select “OFF”, (START/COPY/SET)
Press (START/COPY/SET).
| SETUP ITEM I)
Press (MENU).
74
- Options
(beeps when memory is almosi Tull)
When there is less than 60 seconds of recorcing time for incoming Messages, the unit will alert the user with
slow beeps.
1 Press (MENU).
а
Dial keypad (MENU)
Display: | 1.svsTEM SET UP | у | ни
Press [1], then (4) (3). | PEN
— © © © ce
| REC. TIME ALERT | DO (À =|
Press (START/COPY/SET). DO о ео (> |
| MODE=OFF Va | | ¡OO —
— | ===0 4 Cd _
Press [Y] or [A] to select "ON". ~~ | —
| MODE=0N Va |
® If this feature is not required, select “OFF”. (START/COPY/SET)
5 Press (START/COPY/SET).
[ SETUP ITEM [ 1 |
6 Press (MENU).
Setting the ICM monitor
When a call is received with the answering device, the incoming messages will be heard from the speaker
during the call. If you do not want the messages to be heard by other persons who share your unit, set this
feature to “OFF”,
1 Press (MENU),
Display: | 1. SYSTEM SET UP |
2 Press (1), then (6) (7).
ICM MONITOR |
Press (START/COPY/SET).
3 | MODE=ON y A
4 Press or to select “OFF”.
| MODE=OFF va |
e If this feature is required, select “ON”, (START/COPY/SET)
Press (START/COPY/SET).
| SETUP ITEM | D)
Press (MENU.
75
| S9 neg Buramsuy
Error Messages
Error messages on printed reports
When a problem has occurred, one of the following messages will be printed on the transmission and journal
reports (see pages 37 and 38).
Communication message | Error code Cause & Remedy |
COMMUNICATION ERROR 41-72 | e A transmission or reception error occurred. Try again or check
FF with the other party.
DOCUMENT JAMMED — e The document is jammed. Remove the jammed document (p. 82).
ERROR-NOT YOUR UNIT 53, 54 | e À transmission or reception error occurred because of a problem
58, 70 with the other party's machine. Check with the other party.
MEMORY FULL
e The document was not received due to memory being full.
NO DOCUMENT
e The document was not fed into the unit properly. Reinsert the
document and try again.
OTHER FAX NOT RESPOND
e The other party's machine was busy or ran out of recording
paper. Try again.
® The document was not fed properly. Reinsert the document and
try again.
e The other party's machine rings too many times. To send a fax
manually, dial the number, confirm the fax tone, and press
(START/COPY/SET). |
e The other party's machine is not a facsimile. Check with the other
party.
PAPER JAMMED
o The recording paper is jammed. Clear the jammed paper (p. 81).
PAPER QUT
e The unit ran out of recording paper, instal! a recording paper roll
(p. 19).
PRESSED THE STOP KEY
9 The (STOP ) button was pressed and fax communication was
canceled.
PRINTER OVERHEATED
e The printer overheated. Let the unit cool down.
THE COVER WAS OPENED
e The cover was opened. Close it and try again.
OK
e Fax communication was successful.
76
Error messag
display
Error Messages
Fatal A
La В
+ E
ges on the LC
If the unit detects a problem, one or more of the following messages will appear on the display.
о Display message
| CALL SERVICE |
Cause & Remedy
e There is something wrong with the unit. Contact your service personnel.
| CHECK COVER Ш
e The cover is open. Close it.
| CHECK DOCUMENT |
| CHECK MEMORY |
e The document is not fed into the unit properly. Reinsert the document and try
again. If misfeeding occurs frequently, clean the document feeder rollers (p. 84).
If the problem remains, adjust the feeder pressure (p. 83).
@ Attempted to transmit a document longer than 600 mm (23%:"). Press the
STOP] button to remove the document. Divide the document into two or more
sheets and try again.
® Memory (telephone numbers, parameiers, etc.) has been erased. Re-program.
| DIRECTORY FULL |
e There is no space to store new stations in the EASY DIAL directory. Edit or
erase unnecessary stations (p. 30).
| FAX IN MEMORY |
e The unit has (a) document(s) in memory. See the other message instructions to
print out the document(s).
| MEMORY FULL, |
| NO RESPONSE |
e There is no room left in memory to record a message. Erase some or all of the
messages (p. 62, 68).
e The memory is full of received documents. Install a new recording paper roll
(р. 19), or clear the jammed paper (p. 81).
e The other party's fax machine is busy or ran out of recording paper. Try again.
| QUT OF PAPER |
e The unit ran out of recording paper. install a recording paper roll (p. 19).
| PAPER JAMMED |
e The recording paper is jammed. Clear the jammed paper (p. 81).
| POLLING ERROR |
e The other party's machine does not have a polling feature. Check with the other
party.
| REDIAL TIME OUT |
e The other party's machine is busy or ran out of recording paper. Try again.
dou |
| REMOVE DOCUMENT |
® The document is jammed. Remove the jammed document (p. 82).
| TRANSMIT ERROR |
e A transmission error occurred. Try again.
| UNIT OVERHEATED |
e The unit is too hot. Let the unit cool down.
77
| Operations
| ...
py
30
General
ASA EAN
When a function does not work, check here
requesting help
Problem
| cannot make and receive calis.
Cause & Remedy
e The power cord or telephone line cord is not connected. Check the
connections (p. 20).
I cannot make calls.
The unit does not work.
The unit does hot ring.
@ The dialing mode setting is wrong. Change io “TONE” or “PULSE”
(p. 20).
e Disconnect the unit from the telephone line and connect the line to
a known working telephone. If the working telephone operates
properly, contact our service personnel to have the unit repaired.
If the working telephone does not operate properly, contact your
telephone company.
e The ringer volume is set to off. Adjust it to a suitable level (p. 25).
The other party complains they only
hear a fax tone and cannot talk.
e The FAX ONLY mode is set. Tell them the number is used for
faxes only or change to another mode (p. 42, 43).
The speakerphone is not working.
The (REDIAL/PAUSE ) button does
not function properly.
The receive mode does not function
as explained on pages 42 and 43.
@ Use the speakerphone in a quiet room.
@ If you have difficulty hearing the other party, adjust the volume
using oríA).
e [f parts of your conversation are cut off, you and the other party
spoke at the same time. Speak alternately.
e If this button is pressed during dialing, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number
dialed will be redialed.
e A ring pattern detection is set (p. 50, 51),
During programming, ! cannot enter
the code or ID number.
e All or part of their numbers are the same. Change the number
(p. 53, 66).
Fax transmission
Problem
| cannot send documents.
Cause & Remedy
® The other party's fax machine was busy or ran out of paper. Try
again,
e The other party’s machine is not a facsimile. Check with the other
party.
e The other party's fax machine rings too many times. Send the fax
manually - dial the number, confirm the fax tone, then press
START/COPY/SET).
78
(continued)
Fax transmission
Problem
The other party complains that
letters on their received document
are distorted,
The other party complains that dirty
patterns or black lines appear on
their received documents.
Cause & Remedy
6 li your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect
the unit to a line that does not have these services.
e The extension telephone on the same line is off the hook. Hang up
the extension telephone and try again.
e The glass or rollers are dirty. Clean them (p. 84).
| cannot make an international fax
call.
e Use the overseas transmission mode (p. 40).
e Add two pauses at the end of the telephone number (p. 27).
Fax reception
a | Cause & Remedy
| cannot receive documents
automatically,
The display shows “CONNECTING”
but faxes are not received.
e The receive mode is set to the TEL mode. Set to the TAD/FAX,
FAX ONLY or TEL/FAX mode.
e The time to answer the call is too long. Decrease the number of
rings (p. 47, 49, 73).
e The greeting message is too long. Shorten the message (p. 59).
e The incoming call is not a fax. Change the receive mode.
The recording image is faint.
® The sender transmitted a faint document. Ask them to transmit a
clearer copy of the document.
e The thermal head is dirty. Clean it (p. 85).
The received document is blank.
Receive mode
e The recording paper roll is installed incorrectly. Make sure that the
shiny side of the paper is facing down and re-install the paper
(p. 19).
Problem
| cannot select the desired receive
mode.
Cause & Remedy
e If you set the TAD/FAX or FAX ONLY mode:
— Select the desired mode using feature #05 (p. 48), and
— Press (AUTO RECEIVE) to turn on the AUTO RECEIVE light.
AUTO: RECEIVES
* O-Faxmsa.svs.
ON
8 If you set the TEL or TEL/FAX mode:
~ Select the desired mode using feature #08 (p. 46), and
- Press (AUTO RECEIVE) to turn off the AUTO RECEIVE light.
AUTO HECEIVES
e FAX/MSG.SYS.
OFF
70
Operations |
Фэн
Operations
Copying
Problem
Cause & Remedy
The unit does not make a copy.
e You cannot make a copy during programming. Try to make a copy
after programming or stop the programming.
A dirty pattern or a black line
appsars on the copied documents.
e The glass or rollers are dirty. Clean them (p. 84).
The copied image is distorted.
e The thermal head is dirty. Clean it (p. 85).
The copied document is blank.
e The recording paper roll is installed incorrecily. Make sure that the
shiny side of the paper is facing down and re-install the paper
(p. 19).
Answering device
No voice messages have been
recorded in theTAD/FAX mode.
e The memory is full. Erase some or all the messages (p. 62, 68).
t cannot retrieve recorded messages
from a remote telephone.
e Make sure that you use the remote operation ID correctly (p. 66).
if a power failure occurs
e The unit will not function.
e The memory contents will not be erased.
e When you set delayed transmission and the programmed start time has passed during a power failure, the
transmission will be attempted after power is restored.
80
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.
Remove the jammed paper as shown below.
Ÿ Open the cover by pressing the cover open
button. Then press the blue lever to release the
paper cutter and remove the recording paper roll.
Cut off the wrinkled portion, and replace the
recording paper roll in the proper direction.
Insert the leading edge of the paper into the
opening above the thermal head and pull it out of
the unit.
e Make sure that there is no slack in the paper
roll.
e lí the paper cannot be inserted, try pressing the
blue lever again.
Close the cover securely by pushing down on
both corners.
Note:
® When the power cord is connected, everytime you close the cover a messa
paper is set to the wrong side, a message will not be printed. Install the pa
per correctly.
Blue lever
Cover open
Thermal head
ge will be printed. If the recording
81
dou | :
Jams
When a document you are sending jams
If the unit does not release the document during feeding, remove the document as follows.
1 Open the cover by pressing the cover open button.
Remove the jammed document carefully.
Close the cover securely by pushing down on both
corners.
Note:
e Before opening the cover, do not pull out the jammed
paper forcibly.
Cover open button
82
it no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Open the cover by pressing the cover open button. | AN
Shift the position of the lever by using an
instrument with a pointed end, like a paper clip.
Right: When documents do not feed.
Center: Standard position (pre-selected)
Left: When documents multiple feed.
3 Close the cover securely by pushing down on both
corners.
Cover open
bution
83
Jams
В dieH
Cleaning. So
Cleaning the document feeder
If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, 2
clean the document feeder. ‘A
Disconnect the power cord and the telephone
line cord.
Telephone |
line cord `
2 Open the cover by pressing the cover open bution. >
/ Power cord
Clean the document feeder rollers, sub roller and open button
rubber flap with a cloth moistened with isopropyl
rubbing aicohol, and let all parts dry thoroughly.
4 Clean the white plate and glass with a soft dry
cloth.
~~ Sub roller
Rubber flap #77 Document feeder rollers
E
| 5 Close the cover securely by pushing down on both
corners.
6 Connect the power cord and the telephone line
cord. | |
Caution:
- e Do not use paper products, such as paper towels
or tissues, to clean the inside of the unit.
X
Glass
54
Disconnect the power cord and the telephone
line cord.
Open the cover by pressing the cover open button.
Clean the thermal head with a cloth moistened with
isopropy! rubbing alcohol, and let it dry thoroughly.
4 Close the cover securely by pushing down on both
comers,
5 Connect the power cord and the telephone line
cord. |
Caution:
e To prevent a malfunction due to static eleciricity,
do not use a dry cloth and do not touch the
thermal head directly with your fingers.
Cover
tton
open bu
Caution:
Cleaning ©
% Do not push on the black cover.
85
Printing the feature settings, telephone numbers,
and the j
You can print out the following documents.
Basic feature list ——— provides you with the current settings of the basic programming features
(see page 90).
Advanced feature list — provides you with the current settings of the advanced programming features
(see pages 91, 92).
Telephone number list — provides you with names and telephone numbers which are stored in the
EASY DIAL directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: Arecali has been entered.
[ ]: A secret telephone number has been entered. (The telephone number is not
printed.)
Journal report —————— keeps records of fax transmissions and receptions. Also, this report will be printed
automatically after every 35 fax communications (see page 38).
1 Press (MENU two times. EASY DIAL
Display: | 2.PRINT LIST | { Dial keypad MENU
For the basic feature list, press (3), then [1].
| BASIC LIST | ! >
ee —I=
For the advanced feature list, press [1], then (2. ' | ee O
! ı > o o o
| ADVANCED LIST | | | |
For the telephone number list, press (5), then (2). en ; |
| TEL NO. LIST |
(STOP |
For the journal report, press (&], then (4).
| JOURNAL REPORT | (START/COPY/SET)
Press (START/COPY/SET) to start printing.
| PRINTING |
e To stop printing, press ( STOP).
@ After printing, the following will be displayed.
| PRINT ITEM | | |
Press (MENU),
Note:
e In step 2, you can select the feature by rotating
EASY DIAL J.
86
ели
Fax voice a
You can hear the transmission and reception results by the voice guidance. One of the following messages will
be heard if this feature is set to on.
— Transmission (Reception) is complete.
— Transmission (Reception) has failed.
— Transmission (Reception) has been interrupted,
When friendly reception (see page 54) is activated, one of the following messages will also be heard.
— Please hang up the handset for reception.
— Start reception.
Changing the fax voice guidance setting
One of the following choices is available.
ERROR: The fax voice guidance will be heard only when fax iransmission/reception and friendly reception fail.
ON: The voice guidance message regarding fax transmission/reception and friendly reception will be
heard after every transaction (pre-selected setting).
OFF: The fax voice guidance will not be heard.
Press (MENU.
Display: | 1.SYSTEM SET UP |
Press [8], then (4) 7).
Dial keypad (MENU)
| FAX GUIDANCE _ | : Or =
; | © О |
Press (START/COPY/SET). (0060) |
MODE=ON Ÿ À -
| ao
Press or to select the desired setting.
Press (START/COPY/SET). (START/COPY/SET)
| SETUP ITEM | ]
Press (MENU).
OO Ul Ah WN =
87
Fax Voice Guidance
uUONeLLMOJUJ [2I8U35)
| Display Contrast / Original Mode
Changing the LCD display contrast
Use this feature to adjust the display contrast.
NORMAL: (Pre-selected setting)
LIGHT: Used when the display contrast is too dark.
DARKER: Used when the display contrast is too light.
1 Press (MENU).
Display: | 1.SYSTEM SET UP |
Press [1), then (3] (9).
| LCD CONTRAST |
Press (START/COPY/SET).
| MODE=NORMAL VA |
3
Press or to select the desired setting.
aa
Press (START/COPY/SET).
G1
| SETUP ITEM [ ]
Press (MENU).
Dial keypad (MENU)
lL
0
Ojo.
0 00.
(START/COPY/SET)
Setting the originaimode —uu —-
Use this feature when you need to transmit or copy a document with faint or dark writing.
One of the following choices is available.
NORMAL: Used for a document with normal writing (pre-selected setting).
LIGHT: Used for a document with faint writing.
DARKER: Used for a document with dark writing.
Set this feature before starting transmission or copying.
1 Press (MENU).
Display: | 1. SYSTEM SET UP |
2 Press (ft), then [5] (8).
| ORIGINAL | |
Press (START/COPY/SET).
| MODE=NORMAL YA |
Press or to select the desired setting.
Press (START/COPY/SET).
| SETUP ITEM | ]
Press MENU.
Ea =,
(START/COPY/SET)
Note:
e This feature will return to the normal mode
after transmission or copying is completed.
e These settings are available in the standard,
fine and super fine resolutions.
Press (MENU).
Display: | 1.SYSTEM SET Up |
Press (1), then (8) (0).
Е ET DEFAULT |
Press (START/COPY/SET).
| RESET=NO Va |
Press [Y ) or to select “YES”.
| RESET=YES Va |
Press (START/COPY/SET).
| ВЕЗЕТ ОК? |
e If this feature is not required, press (STOP).
Press (START/COPY/SET) again for confirmation.
| RESET COMPLETED |
y
| SETUP ITEM | | |
7 Press (MENU).
Use this feature to return the advanced features (see pages 91, 92) to their pre-selected settings.
db me
(START/COPY/SET)
89
LIOTIELLLIOJU} [essual)
tn int EE EET a Lh CES
Features Summary —
mmary of user programma ble features
Basic feaiures
Code Feature & Display Available settings | Meaning Page
“о Setting the date and time (2 digits for each mm/édivy hh:mm >
| SET DATE & TIME | entry)
200 Setting your logo (Up to 30 >
| YOUR LOGO | characters)
Setting your facsimile telephone number
#03 | (Up to 20 digits) 24
YOUR TEL NO. |
Printing the sending report ERROR |. If transmission fails
#04 | TX -REPORT MODE | ON Activate RP EEE 37
OFF Deactivate
Changing the AUTO RECEIVE setting Telephone Answering Device
TAD/FAX [Facsimile mode 48
#05 | AUTO RECEIVE | es O A Ad O scene
FAX ONLY Facsimile only mode
Setting the ring count in the TAD/FAX | | 2:5,4,5,6,7,8,91 2to9rings 0
#06 | mode TOUL SAVER | Saves you ihe charges lor he call. | 73
| TAD/FAX RING | RINGER OFF Does not ring.
Setting the ring count in the FAX ONLY |9 345
#07 | mode La 2 2 to 9 rings 49
| FAX RING | 6, 7, 8, 9
208 Changing the MANUAL RECEIVE setting | TEL Telephone mode 46
| MANUAL RECEIVE | TEL/FAX Telephone/Facsimile mode
Setting the TEL/FAX mode ring count 2345
#09 pots 2 to 9 rings 47
| TEL/FAX RING | 6, /, 8, 9
Setting the caller's recording time VOX Unlimited
#10 | RECORDING TIME | TN RE нее ; по PSP 74
Setting the remote operation ID оля Any 3-digit number except ее
#11 | REMOTE TAD ID | © a number using digits 0 or 7.
(The pre-selected value is In bold.)
Note:
e You can display the basic features in the order above by rotating (EASY DIAL | instead of entering the code
number (#01, #02, stc.).
90
Advanced features
Features Summary
Code Feature & Dispiay Available settings Meaning Page
Setting the journal report to print ON Activate |
#22 | automatically a ea ea 38
| AUTO JOURNAL | OFF Deactivate
Sending documents overseas ON Activate
rb a eee Et eat rE Eat ed aaa etter ttn, 4
Fes | OVERSEAS MODE | OFF Deactivate )
Sending a fax ai a specific time ON Activate
25 DY ee en re rare a aaa irareade eri. 39
’ | DELAYED SEND | OFF Deactivate
Setting the silent fax recognition ring count
3, 4,5, 6,7,8,9 | 3to9 rinas
#30 | SILENT FAX RING | 9 47
Setting the ring pattern detection ON Activate
#31 | RIN DETEOMION | SE SA Lo O оненннноннны 50
Changing the LCD display contrast NORMAL |. Normal contrast ~~
#39 LIGHT |. Lighter contrast оон 88
| LCD CONTRAST | DARKER Darker contrast
Changing the fax activation code ON/CODE= * 9| Activate
a | FAX ACTIVATION | OFF Deactivate >
Setting the message alert ON Activate
#40 | Vp ——— — on SA oo e RS 74
Setting the recording fime alert ON Activate 75
#43 A ee ee tare eas a tee eee
| REC. TIME ALERT | OFF Deactivate
Setting the friendly reception ON Activate
#46 VE канона воканжннокункюауажевооекассуоконнено несу еннони чи еооеоеиоетнн 54
| FRIENDLY RCV OFF Deactivate
Setting the fax voice guidance ERROR mission reception error
#7 | Fax GUIDANCE | (ÓN Activate | 87
OFF Deactivate
(Pre-selecied is in bold.)
(continued)
91
UOHEBULIOU] [BI3UDL)
1e Tue a pr
ЭВ
| Features Summary В
Advanced features
Code Feature & Display ~~ | Available settings ©. Meaning Page
Setting the recording time for the
#54 TAD/FAX greeting message 16s 16 seconds long 64
| GREETING TIME | 605 60 seconds long
Setting the original mode NORMAL | Normal contrast
#58 LIGHT |. Lightercontrast 88
| ORIGINAL | DARKER Darker contrast
Setting the message transfer/pager call | MESSAGE | Transfers incoming messages,
#60 MESSAGE TRANS. | (.PAGER le Calls your pager. ve 72
OFF Deactivate
Recording the message transfer greeting | CHECK | Checks the greeting message. ~~
#61 | Message RECORD Records the greeting message 71
| TRNS-GREETING | ERASE Erases the greeting message.
Setting the ICM monitor ON Activate
#67 eerie eee iar ane ea en en area eee ra aÉ ee ee eee ee ete heehee pee eens Pan aa en EN 75
| ICM MONITOR | OFF Deactivate
Signaling your pager when your unit ON Activate
#70 receivesaîiax cee Lee O O 55
| FAX PAGER | OFF Deactivate
Setting the connecting tone ON Activate
#76 | CONNECTING TONE | OFF ssastase-< rase na ra nine anne соо 5 Lo RTE ET TPE TETTEE 41
480 Resetting the advanced features YES Reset
eee seeds eee 89
| SET DEFAULT | NO Will not reset
92
(Pre-selected is in bold.)
Technical data about this product
Applicable Lines:
Document Size:
Effective Scanning Width:
Printing Paper Size:
Effective Printing Width:
Transmission Time *:
Scanning Density:
Halftone Level:
Scanner Type:
Printer Type:
Data Compression System:
Modem Speed:
Operating Environment:
Dimensions (HxWxD):
Mass (Weight):
Power Consumption:
Power Supply:
Memory capacity:
* Transmission speed depends upon the contents of the
pages, resolution, telephone line conditions and capability
of the receiving unit.
The 15 second speed is based upon CCITT No.1 Test TL
Chart.
** Recording time may be reduced by the caller party's Co
background noise.
*** If both fax documents and voice messages are recorded in ie re ee a
memory, the corresponding capacities above will be ae a rt ei
shortened.
Note:
Public Switched Telephone Network
Max. 216 mm (8) in width
Max. 600 mm (23%) in length
208 mm (8%)
216 mm Xx max. 30 m (81/"x98') roll
208 mm (8%)
Approx. 15 s/page (Original mode)
Approx. 30 s/page (G3 Normal mode)
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) —STANDARD mode
7.7 lines/mm (196 lines/inch) —FINE/HALF TONE mode
15.4 lines/mm (392 lines/inch) —SUPER FINE mode
64-level
Contact Image Sensor (CIS)
Thermal Printing
Modified Huffman (MH), Modified READ (MR)
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
5-35 °C (41-95 °F), 45-85 % RH (Relative Humidity)
135 X 323 X 229 mm (55/16" 122%," x9")
Approx. 2.9 kg (6.4 Ib.)
Standby: Approx, 7.5 W
Transmission: Approx. 20 W
Reception: Approx. 40 W
Copy: Approx. 40 W
Maximum: Approx. 125 W
220-240 V AC, 50/60 Hz
Approx. 20 minutes of recording time including the greeting message when no
fax documents are in memory **
OR
Approx. 20 pages of document memory based on CCITT No.1 Test Chart in
standard resolution when no voice messages have been recorded. **
CCITT No.1 Test Chart
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e Any details given in these instructions are subject to change without notice.
e The pictures and Illustrations in these instructions may vary slightly from the actual product.
93
Specifications -
UONEULIO;UI [EJGUOH)
94
ACCESSONes .............00resrerrrao 4
Advanced features ............... 91, 92
(Resetting) .................... 89
Aiert (Message) ........... oe... 74
(Recording time) ................ 75
AUTO RECEIVE button ........... 42, 43
AUTO RECEIVE mode ............... 43
Basic features ......_——.._.eerveronaa. 90
Callers recording time ............... 74
Characiertable .................. 23, 29
Cleaning ....................... 84, 85
Communication messages ............ 76
Connectingtone .................... 41
Connections ....................... 20
COPYbutton....................... 56
Dateandtime ...................... 21
Delayed transmission ................ 39
Dialingmode ....................... 20
DIRECTORY EDIT bution .......... 28,30
Directory feature .............. 28, 31, 34
DIGITAL SP-PHONE button ........ 26, 32
Display contrast .................... 88
Distinciive Ring service ............ 50, 51
Document feeder cleaning ............ 84
Document [ат ...................... 82
Documentsize .................. 35, 93
EASY DIAL (Making a voice call) ....... 31
(Repeating the recorded messages) . .63
(Selecting characters) . . .23, 29
(Sending faxes) ........... 34
(Skipping the recorded messages) ..63
(Storing) ................ 28
ERASE button ................... 60, 62
Error messages .................. 76,77
Extension telephone .............. 46, 52
Facsimile telephone number ........... 24
FaxAbility ........ .—.ocecereer ea... 50
Fax activation code .................. 53
Fax auto redial ......... Cee 34
FAX ONLY mode ............. ...43,48
FAX ONLY ring count ................ 49
Fax pager ......... eo mrereerrreren. 55
rax voice guidance setting ............ 87
Faxvoiceguide ..................... 36
Features summary ............... 90-92
Feeder(Cleaning) ................... 84
(dam) ......... куку ук ленаь, 82
(Pressure)... .......... ... ... 83
Friendly reception ............. 44, 54, 87
— Greeting message (Message transfer) ...70
(TAD/FAX) ...... 58, 59
(TEL/FAX) ......... 59
Handset receiver volume ............. 25
HELP button ........... o ee... 5
Hyphen key ...........—.—... 0.0... 29
ICM monitor ....................... 75
Insert Key ................... 22, 23, 29
Jam Le 81-83
Journalauwto print ........... LLL. 38
Journalreport ................... 38, 86
LCD contrast ....................... 88
List (Advanced feature) ............... 86
(Basic feature) ..........o ee... .. 86
(Journal report) .................. 86
(Telephone number) .............. 86
Location panel ..............—.... 16, 17
Logo ........eoeveceeoreoearaaona 22
MANUAL RECEIVE mode ............ 42
Messagealet ...................... 74
Message transfer ................... 70
MUTE bution ....................... 26
NAME/TELNO. key ................. 31
Qriginalmode ...................... 88
Overseas transmission mode .......... 40
Overview o.oo aa 40 18
Pagercall ......................... 55
Paper Jam .......... o_o _esrerrerr.. 81
Paper stacker ...................... 19
PAUSE button ........... o _ercecreera 27
PLAY MESSAGES button ............. 62
Polling (Receiving) .................. 54
(Transmitting) ................ 40
Power jahUure aa 0e 80
Powersupply ee 20, 93
Printing paper size .................. 93
Teal
Ta
Problem solving ............. . BA
Programmable features ........ 90-92
PUSE... LL ee aa eee LL 20
QUICK button ......... 63
RECALL button ....... 27
Receiving (FAX) ................. 10, 44
(Setting) ............... 42, 43
RECORD button ................. 59, 84
Recording (Greeting message) ......... 59
(Memo message) ........... 64
(Telephone conversation) ....64
Recording paper ............... 4, 19, 81
Recording paperjam................. 81
Recording time alert ................. 75
Recording time for TAD/FAX greeting
тезваде ...................,... 61
REDIAL button .................. 26, 33
Remote operation ID ................. 66
REPEAT button. .................... 63
Report (Advanced feature) .......... .. 86
(Basic feature) ............... 86
(Journal) ......... 38, 86
(Sending) ................... 37
(Telephone numbers) .......... 86
A oii... 89
RESOLUTION button ................ 33
Ring count (FAX ONLY) .............. 49
(TAD/FAX) ............... 73
(TELEFAX)... ............ 47
Ring pattern detection ............. 50, 51
Ringervolume ...................... 29
Secret Key LL 28, 29
Setdefault ......................... 89
Silent fax recognition ring ............. 47
SKIPbutton ....................... . 63
SLOW button .............. Lecce. 63
Speaker volume .................. 25
Specifications ............ a aa. 93
TAD/FAX mode .................. 43, 57
TAD/FAXringcount ................. 73
TEL mode ............ i... 42, 44
TEL/FAX mode .................. 42, 45
TEL/FAXrringecount .................. 47
Telephone line cord ........... .... 4, 20
Index
Telephone number list ‚nn 86
Thermal head cleaning ..... a 85
Toil SAver 2001 LA LL LL 73
TONE ea aaa, 20
TONE bution .. 12040 LL LL LS 27
Transmission report ............... ..37
Transmittable document .......... 35
Voice call (Answering) ............... 26
(EASY DIAL)... LL, 31
(Making) ................ ..26
Voicecontact ...................... 32
Voice time/day stamp ................ 62
VOLUME button .................... 25
95
UONeUIMOJUJ |2.19US5)
For your future reference $
Date of purchase Serial number
(found on the back of the unit)
HED ALENT TL ee ES
PR
Dealers name and address
TEA AI Te
== Da
SAA
Dealer's telephone number
EA
(
x
RASE EE
Kyushu Matsushita Electric Co., Ltd.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
Printed in Malaysia PFQX1242ZA WMO898ANO
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