Canon | i-SENSYS MF9220Cdn | User manual | Canon i-SENSYS MF9220Cdn User manual

Canon i-SENSYS MF9220Cdn User manual
Windows
Generic Fax Driver
User's Guide
USRMA-0433-01 2018-07 en
Copyright CANON INC. 2018
Contents
Introduction ....................................................................................................................................................... 2
How to Use the Manual
............................................................................................................................................. 3
................................................................................................................................ 4
Notations Used in the Manual
Disclaimers
Copyright
............................................................................................................................................................... 5
.................................................................................................................................................................. 6
Trademarks
.............................................................................................................................................................. 7
About This Driver ........................................................................................................................................... 9
Before Use .........................................................................................................................................................
11
Fax Sending ......................................................................................................................................................
13
Sending a Fax from a Computer
............................................................................................................................... 14
About Communication Methods That Can Be Used with Fax Transmissions
Attaching a Cover Sheet
............................................................... 18
.......................................................................................................................................... 19
Setting Confidential Transmission
Managing Transmission Logs
........................................................................................................................... 22
................................................................................................................................... 24
Changing the Default Settings
................................................................................................................................. 26
Editing the Address Book .....................................................................................................................
Adding the Address of a Person to the Address Book
Adding a Group to the Address Book
28
................................................................................................ 29
........................................................................................................................ 30
Importing/Exporting an Address Book
..................................................................................................................... 31
Editing Favorite Settings ....................................................................................................................... 34
Registering Favorite Settings
................................................................................................................................... 35
Editing the Favorite Settings List
............................................................................................................................. 36
Coordinating with the Device Functions .................................................................................
Setting Device Information
...................................................................................................................................... 40
Setting the Authentication Function
Setting the User Name
39
........................................................................................................................ 42
............................................................................................................................................ 44
Settings List .....................................................................................................................................................
Common Settings for Certain Sheets
46
........................................................................................................................ 47
[Select Destination] Sheet
........................................................................................................................................ 48
[Enter Destination] Sheet
......................................................................................................................................... 54
[Special] Sheet
......................................................................................................................................................... 57
[Sent Fax Information and Image] Sheet
[Device Settings] Sheet
.................................................................................................................. 59
............................................................................................................................................ 60
I
[Share Cover Sheet] Sheet
........................................................................................................................................ 63
Troubleshooting ...........................................................................................................................................
Cannot use the acquire device information function/authentication function
Cannot view or edit the Address Book
65
........................................................... 66
...................................................................................................................... 67
II
Introduction
Introduction
Introduction .......................................................................................................................................................... 2
How to Use the Manual ......................................................................................................................................... 3
Notations Used in the Manual .......................................................................................................................... 4
Disclaimers ............................................................................................................................................................. 5
Copyright ............................................................................................................................................................... 6
Trademarks ............................................................................................................................................................ 7
1
Introduction
Introduction
How to Use the Manual(P. 3)
Disclaimers(P. 5)
Copyright(P. 6)
Trademarks(P. 7)
2
Introduction
How to Use the Manual
This explains things that you need to know in order to use this manual.
Notations Used in the Manual(P. 4)
3
Introduction
Notations Used in the Manual
This explains symbols and settings used in this manual.
Symbols Used in This Manual
In this manual, explanations of items and operations that must be followed while using the driver are set forth
the symbols that indicate the following.
IMPORTANT
● Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the
product correctly, and avoid damage to the product.
NOTE
● Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these
notes is highly recommended.
About Settings
In this manual, setting names displayed on the computer screen are represented as shown in the following
examples.
Example:
[Send]
[OK]
4
Introduction
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR
IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.
CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY
NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
5
Introduction
Copyright
Copyright CANON INC. 2018
No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or
translated into any language or computer language in any form or by any means, electronic, mechanical,
magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
6
Introduction
Trademarks
Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries.
macOS is a trademark of Apple Inc.
Other product and company names herein may be the trademarks of their respective owners.
7
About This Driver
About This Driver
About This Driver ............................................................................................................................................... 9
8
About This Driver
About This Driver
This driver is a fax driver for Windows that supports Canon multi-function devices for office use.
Features
You can send faxes without printing documents or images created with a computer.
● Reduces work time and printing costs
● Sends clean, clear images and fine text
Main Features
Attaching a Cover Sheet
You can attach a cover sheet to data to be transmitted. Templates are already provided in the driver. The items
listed in the cover sheet can be customized. When sending to multiple destinations, you can change the
information on the cover sheet for each destination.
Destination Management Using an Address Book
Registering frequently-used destinations in the Address Book makes specifying destinations easier. You can
export the Address Book as a CSV format file etc. You can also import an address book that is being used by
another application.
Detailed Setting of Transmission Data
You can set the paper size as well as the page layout, which arranges the page data on each sheet of paper.
You can also specify the transmission time and set an email notification of the transmission result.
Strengthening Security
You can set the driver so that confirmation input of the specified destination is required, in order to avoid
sending the fax to a wrong destination. You can also record when, by whom, what, and to where faxes are
transmitted with the login authentication function and fax information and image storing function.
If the subaddress function is supported, you can send faxes to memory boxes at the destination.
NOTE
● If you install the Canon Driver Information Assist Service when connected locally or sharing a printer, you can
retrieve device information. In this manual, the function for retrieving device information using the Canon
Driver Information Assist Service is referred to as the device information retrieval function.
9
Before Use
Before Use
Before Use ............................................................................................................................................................ 11
10
Before Use
Before Use
● To enable the functions supported by the device you are using and send faxes, you need to set the options of
the device. The options of the device can be retrieved from the [Device Settings] sheet > [Retrieve Device
Information], but if you cannot retrieve them, set them manually in the [Device Settings] sheet.
● Depending on the device, jobs sent by fax from the driver may not be noted in the PS print server log. Also,
for jobs sent via NetWare, the logged information may not be noted correctly.
● If you select a fax board that is not compatible with the printer model you are using, and select a line that
does not match a valid line to send from, there is a possibility that the fax will be sent via a different line.
● If you set a function in the driver that is not supported by the device you are using, it may lead to an
unintended transmission result. It may also cause an inability to send faxes.
Examples thereof are shown below.
- Setting the driver so that sender designation, transmission time designation, subaddress functions,
authentication functions, or the function for [Set the number of destinations that can be specified at once
to 2000] are used, regardless of whether those functions are supported by the device you are using.
- Setting authentication modes and an IP fax communication mode that are unsuitable for the device you
are using.
● The functions that you can use may vary according to the following conditions.
- The device you are using and its settings
- The firmware version of the device
- The option structure
- The driver version
- The computer environment you are using
● When sending a fax from a Windows Store app, because you cannot display the fax transmission settings
screen of the driver, the number of functions you can set is limited.
● The screen content, procedures, etc. displayed and described in the manual may differ from those actually
displayed.
● In this manual, examples using Windows 10 are explained.
11
Fax Sending
Fax Sending
Fax Sending ......................................................................................................................................................... 13
Sending a Fax from a Computer ......................................................................................................................... 14
About Communication Methods That Can Be Used with Fax Transmissions ................................................... 18
Attaching a Cover Sheet ...................................................................................................................................... 19
Setting Confidential Transmission ..................................................................................................................... 22
Managing Transmission Logs ............................................................................................................................. 24
Changing the Default Settings ........................................................................................................................... 26
12
Fax Sending
Fax Sending
Sending a Fax from a Computer(P. 14)
About Communication Methods That Can Be Used with Fax Transmissions(P. 18)
Attaching a Cover Sheet(P. 19)
Setting Confidential Transmission(P. 22)
Managing Transmission Logs(P. 24)
Changing the Default Settings(P. 26)
13
Fax Sending
Sending a Fax from a Computer
This explains the basic procedure for fax transmission from a computer of documents created in an application.
NOTE
● When using a device connected via a WSD port, enable [Use WSD] at the device.
Prerequisites
● Setting Device Information(P. 40)
If you cannot retrieve the device information, you need to manually set the options installed in the device.
Procedures
1
Select [Print] from the application menu.
2
Select the device → click [Preferences], [Printer properties], or [Properties].
If you do not need detailed fax transmission settings, click [Print] or [OK] and proceed to step 5.(P. 16)
14
Fax Sending
3
Set the necessary items in the print settings screen of the driver → click [OK].
If necessary, switch sheets and configure other settings.
[Select Destination] sheet > [Store Sent Fax Information and Image], [Cover Sheet] and [Detailed Settings] can
also be set when sending a fax in step 5.(P. 16)
15
Fax Sending
For details about the setting methods for the main functions, click the subsequent "Open details" below.
To arrange multiple pages on a single sheet of paper
Specify the number of pages to be arranged in [Special] sheet > [Page Layout].
To enter confirmation of the destination
Click [Special] sheet > [Security Settings] → enable [Confirm Fax Number/URI when Setting Destination] in the
[Security Settings] dialog box.
To specify the send time *
Click [Select Destination] sheet > [Detailed Settings] → enable [Set the Time to Send] to specify time in the
[Detailed Settings] dialog box → click [OK].
To send notification of the transmission result by email *
Click [Select Destination] sheet > [Detailed Settings] → enable [Job Done Notice] and set the notification
conditions and email address in the [Detailed Settings] dialog box → click [OK].
* To set these functions, the functions must be enabled beforehand in the [Device Settings] sheet. Set them by
referring to the procedures for setting device information.
4
Click [Print] or [OK] in the print screen of the application.
5
Specify a destination from the displayed [Fax Sending Settings] screen.
When specifying a destination from the address book
(1) Display the [Select Destination] sheet.
(2) Select the address book from [Address Book List] → select a destination → click [Add to Destination List].
When entering a destination directly
(1) Display the [Enter Destination] sheet.
(2) Select the communication mode to use from [Communication Mode].
(3) Select [Fax Number/URI] → specify [Fax Number] or [URI].
16
Fax Sending
If necessary, set other items.
6
In the [Fax Sending Settings] screen, click [Send].
Related Topics
[Select Destination] Sheet(P. 48)
[Enter Destination] Sheet(P. 54)
[Special] Sheet(P. 57)
[Sent Fax Information and Image] Sheet(P. 59)
17
Fax Sending
About Communication Methods That Can Be Used with
Fax Transmissions
Communication methods that can be used with fax transmissions are determined by the fax board supported
by the device you are using and the fax settings of the destination.
Configure communication settings such as the fax board, communication mode, etc. to their appropriate
settings in the [Device Settings] sheet. Also, check the fax settings of the destination and set the address
correctly. If the communication settings are not configured appropriately, a mistransmission or transmission
error may occur.
The connection environments that correspond to IP fax communication modes that can be set with this driver
are as follows.
● Intranet
When using an IP fax compatible device or SIP server in an intranet
● VoIP Gateway
G3 fax compatible devices via a VoIP gateway
Related Topics
[Device Settings] Sheet(P. 60)
[Select Destination] Sheet(P. 48)
[Enter Destination] Sheet(P. 54)
Setting Device Information(P. 40)
18
Fax Sending
Attaching a Cover Sheet
You can attach a cover sheet to the top of the transmission data.
As well as the transmission origin and destination information, cover sheets can also be created with logos
and/or signatures.
Also, in a shared printer environment, when a created cover sheet template is registered on the print server, it
can be used as a shared cover sheet on client computers.
An example of an arrangement of cover sheet items in a template is introduced below.
Arrangement Example of Items Set in a Cover Sheet(P. 20)
To Attach a Cover Sheet
1
Display the [Select Destination] or [Enter Destination] sheet.
You can display these from the fax transmission settings screen.
You can also display the [Select Destination] sheet when changing the default settings.
2
Click [Cover Sheet] → select [Different Sheet to Each Destination] or [Same Sheet to All
Destinations] from [Cover Sheet Attachment] in the [Cover Sheet] dialog box.
When you select [Different Sheet to Each Destination], the destination information is set in the cover sheet
according to the destination.
When you select [Same Sheet to All Destinations], the destination information for all members is set in the
cover sheet.
3
Select a template from [Style].
You can also select a pre-registered shared cover sheet. Shared cover sheets are marked by a red dot ( ).
When you click [Register], you can register a specially created cover sheet as a template.
4
Check the set state of items in [Items to Include] → when changing items or
configuring detailed settings, click [Settings].
If you do not want to set items, proceed to step 6.(P. 20)
5
In the [Item Settings] dialog box, set the required items → click [OK].
Refer to the following arrangement example for set items and the positions in which they are displayed on the
cover sheet.
Arrangement Example of Items Set in a Cover Sheet(P. 20)
NOTE
● If you register the information included in the cover sheet as a default setting, you can reduce the effort
required to configure settings when sending faxes.
19
Fax Sending
6
If you want to attach a label such as "Urgent" or "Confidential", select [Insert
Attention Note] → select a label from [Attention Note].
You can also enter desired text in [Attention Note].
7
8
If necessary, enter a comment in [Comment to Include] → click [Preview] to check the
preview.
In the [Cover Sheet] dialog box, click [OK].
To Register a Shared Cover Sheet
Prerequisites
● When starting the computer, logon as a member of Administrators.
● The registered cover sheet is stored on the file server.
Procedures
1
2
3
4
Display [Devices and Printers] from the [Control Panel] of Windows.
Right-click the icon of the device to be set → select [Printer properties] from the
displayed menu.
Display the [Share Cover Sheet] sheet.
Click [Register] → in the [Register Shared Cover Sheet] dialog box, select a cover sheet
(*.cse) → click [Open].
The name of the registered cover sheet is displayed in [Style].
After selecting the cover sheet in [Style], if you click [Preview], you can check the details of the cover sheet.
5
Click [OK] or [Apply].
Arrangement Example of Items Set in a Cover Sheet
The default template [Template 1] is shown below as an example of how to arrange items after they are set.
20
Fax Sending
Items set in the [Cover Sheet] dialog box
(1) [Insert Attention Note]
(2) [Items to Include] > [Item Settings] dialog box > [Details] sheet
(3) [Items to Include] > [Item Settings] dialog box > [Sender] sheet
(4) [Items to Include] > [Item Settings] dialog box > [Destination] sheet
(5) [Comment to Include]
When setting a file for a logo or signature in [Item Settings] dialog box > [Logo] or [Signature] sheet, if you click
[Cover Sheet] dialog box > [Preview], you can check how the logo or signature is displayed.
Related Topics
[Cover Sheet] Dialog Box(P. 52)
[Item Settings] Dialog Box(P. 52)
[Register Shared Cover Sheet] Dialog Box(P. 63)
Changing the Default Settings(P. 26)
21
Fax Sending
Setting Confidential Transmission
You can send fax data to a memory box at the destination.
Since a password must be entered to output the sent data, this is convenient when sending confidential
documents.
To Enable the Confidential Transmission Function
Prerequisites
● When starting the computer, logon as a member of Administrators.
Procedures
1
2
Display [Devices and Printers] from the [Control Panel] of Windows.
Right-click the icon of the device to be set → select [Printer properties] from the
displayed menu.
3
Display the [Device Settings] sheet.
4
Select the authentication mode to use from [Subaddress Authentication].
Configure this setting to match the authentication method set at the device.
5
6
Click [Detailed Settings] → in the [Detailed Settings] dialog box, select [Use Subaddress]
→ click [OK].
In the [Device Settings] sheet, click [OK] or [Apply].
To Set Confidential Information at the Destination
To perform confidential transmissions, set the confidential information (subaddress and password) registered
in the destination fax device in the address.
22
Fax Sending
An example of the procedure for setting confidential information when adding an address from the [Select
Destination] is shown below.
Prerequisites
● Confidential information (subaddress and password) registered in the destination fax device
Procedures
1
Display the [Select Destination] sheet.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
3
4
Click [Add Destination] beside [Destination List].
In the [Add Destination] dialog box, specify [Destination Name], [Communication
Mode], etc.
Select [Use Subaddress] → enter [Subaddress] and [Password] → click [OK].
The address is added to [Select Destination] sheet > [Destination List].
As well as the above procedure, confidential information can be set when adding or editing either one of the
following addresses.
● Address of a person in the Address Book
When transmitting by specifying [G3 Fax Number], you can specify a maximum of two fax numbers. You can
set confidential information for the respective fax number from [Advanced Function].
● Address entered manually in the [Enter Destination] sheet
Related Topics
[Detailed Settings] Dialog Box(P. 61)
[Add Destination] Dialog Box(P. 48)
[Enter Destination] Sheet(P. 54)
About Communication Methods That Can Be Used with Fax Transmissions(P. 18)
Changing the Default Settings(P. 26)
23
Fax Sending
Managing Transmission Logs
You can save and manage logs of transmission data images, transmission times, destinations, etc. as
transmission images.
If you are using the driver with multiple devices, you can view the log for each device. Also, for logs transmitted
to multiple addresses, you can check transmission images for each address.
To Save Transmission Logs
1
Display the [Select Destination] sheet.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
Select [Store Sent Fax Information and Image].
If you want to set the save destination for transmission logs and the maximum number that can be saved,
perform the following procedure.
If you do not want to set them, click [OK].
3
Display the [Sent Fax Information and Image] sheet.
4
Click [Store Settings].
5
6
In the [Store Settings] dialog box, set the save destination for transmission logs and
the maximum number that can be saved → click [OK].
In the [Sent Fax Information and Image] sheet, click [OK].
NOTE
● You can also select the [Store Sent Fax Information and Image] in the [Enter Destination] sheet.
To Check Transmission Logs
1
Display the [Sent Fax Information and Image] sheet.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
If you are using the driver with multiple devices, select the driver names
corresponding to those devices in [Driver to Display From].
24
Fax Sending
3
Select the transmission log to be checked from [Sent Fax Information and Image].
If the transmission log you want to check is not displayed, click [Refresh] to update the display.
4
Check the details of the transmission log in the preview.
If you click [Enlarge], you can further enlarge and check the transmission log in the viewer.
If the log spans multiple pages, switch between pages with [Back] or [Next].
If you transmitted to multiple destinations, select and check the destination of the log you want to check in
[Destination List].
Related Topics
[Select Destination] Sheet(P. 48)
[Store Settings] Dialog Box(P. 59)
[Enter Destination] Sheet(P. 54)
Changing the Default Settings(P. 26)
25
Fax Sending
Changing the Default Settings
You can change the default settings to desired fax transmission settings. If you change them to settings that
you use frequently, you can reduce the effort required to configure settings when sending faxes.
1
2
3
Display [Devices and Printers] from the [Control Panel] of Windows.
Right-click the icon of the device you are going to set → select [Printing Preferences]
from the displayed menu.
In the print settings screen of the driver, set the required items.
If necessary, switch sheets and configure relevant settings.
4
Click [OK] or [Apply].
26
Editing the Address Book
Editing the Address Book
Editing the Address Book ............................................................................................................................ 28
Adding the Address of a Person to the Address Book ....................................................................................... 29
Adding a Group to the Address Book ................................................................................................................. 30
Importing/Exporting an Address Book .............................................................................................................. 31
27
Editing the Address Book
Editing the Address Book
Adding the Address of a Person to the Address Book(P. 29)
Adding a Group to the Address Book(P. 30)
Importing/Exporting an Address Book(P. 31)
28
Editing the Address Book
Adding the Address of a Person to the Address Book
You can register the address information of a person to the Address Book. You can also set the communication
mode according to the destination fax device.
1
Display the [Select Destination] sheet.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
3
4
Select [Canon Fax Driver Address Book] from [Address Book List] → click [Edit Address
Book].
In the [Edit Address Book] dialog box, click [Add Person].
In the [Add Person] dialog box, enter items such as the destination name, company
name, etc.
Enter [Notes] if necessary.
5
If you are using G3 communication, select the [G3 Fax Number] sheet and enter the fax
number.
If necessary, set the subaddress function from [Settings].
6
If you are using IP fax communication, select the [IP Fax Number] sheet and set each
item.
If necessary, set the subaddress function or enter [Description].
7
In the [Add Person] dialog box, click [OK].
The address is added to [Address Book] in the [Edit Address Book] dialog box.
8
In the [Edit Address Book] dialog box, click [OK].
Related Topics
[Edit Address Book] Dialog Box(P. 50)
[Add Person] Dialog Box(P. 50)
About Communication Methods That Can Be Used with Fax Transmissions(P. 18)
Changing the Default Settings(P. 26)
29
Editing the Address Book
Adding a Group to the Address Book
You can register addresses that are registered in the Address Book as a group. This is a convenient function
when you want to send data with the same content to multiple destinations.
1
Display the [Select Destination] sheet.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
Select [Canon Fax Driver Address Book] from [Address Book List] → click [Edit Address
Book].
3
In the [Edit Address Book] dialog box, click [Add Group].
4
In the [Add Group] dialog box, set the group name.
5
Select the addresses to be registered as a group from [Destinations to Add] → click
[Add].
You can switch the category to be displayed in [Show].
If you add one, the added address is displayed in [Details] > [Current Group Members].
If you want to delete an address from the group, select the address to be deleted from [Current Group
Members] → click [Delete].
6
In the [Add Group] dialog box, click [OK].
The group address is added to [Address Book] in the [Edit Address Book] dialog box.
7
In the [Edit Address Book] dialog box, click [OK].
Related Topics
[Edit Address Book] Dialog Box(P. 50)
[Add Group] Dialog Box(P. 50)
Changing the Default Settings(P. 26)
30
Editing the Address Book
Importing/Exporting an Address Book
You can import the content of an address book used in another application into the Address Book of the driver.
You can also export the content of the Address Book and use it in other applications.
NOTE
● If you want to protect an exported address book with a password, you can set it in [Special] sheet > [Security
Settings].
To Export the Address Book
1
Display the [Select Destination] sheet.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
Select [Canon Fax Driver Address Book] from [Address Book List] → click [Edit Address
Book].
3
Click [Export] in the [Edit Address Book] dialog box.
4
Specify the save location and file name → click [Save] or [OK].
You can select the file format of the saved address book from among "*.csv" or "*.abk."
5
Click [OK].
To Import an Address Book
1
Display the [Select Destination] sheet.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
3
4
Select [Canon Fax Driver Address Book] from [Address Book List] → click [Edit Address
Book].
In the [Edit Address Book] dialog box, click [Import] → select the address book file to
be imported → click [Open].
Click [OK].
31
Editing the Address Book
Related Topics
[Edit Address Book] Dialog Box(P. 50)
Changing the Default Settings(P. 26)
[Special] Sheet(P. 57)
32
Editing Favorite Settings
Editing Favorite Settings
Editing Favorite Settings ............................................................................................................................. 34
Registering Favorite Settings ............................................................................................................................. 35
Editing the Favorite Settings List ....................................................................................................................... 36
33
Editing Favorite Settings
Editing Favorite Settings
Registering Favorite Settings(P. 35)
Editing the Favorite Settings List(P. 36)
34
Editing Favorite Settings
Registering Favorite Settings
You can register frequently used settings as a profile.
1
Display the [Select Destination] or [Special] sheet → configure the settings you want to
register.
You can display this from the fax transmission settings screen when sending a fax or changing the default
settings.
2
Click [Add] beside [Profile].
3
In the [Add Profile] dialog box, set [Name] and [Icon].
Enter a comment in [Comment] if required.
4
Click [OK].
The new profile is added to [Profile]. You can apply registered fax transmission settings by simply selecting an
item from [Profile].
Related Topics
[Add Profile] Dialog Box(P. 47)
Changing the Default Settings(P. 26)
35
Editing Favorite Settings
Editing the Favorite Settings List
You can edit the [Profile] list. You can also import or export profiles to be used on other computers.
The [Select Destination] or [Special] sheet displayed for editing profiles is displayed in the fax transmission
settings screen when sending a fax or changing the default settings.
To Edit the [Profile] List
1
Display the [Select Destination] or [Special] sheet.
2
Click [Edit] beside [Profile].
3
In the [Edit Profile] dialog box, select the profile you want to edit from [Profile List] →
set [Name] and [Icon].
Enter a comment in [Comment] if required.
If you want to delete a profile, select the profile from [Profile List] → click [Delete] → click [Yes].
4
Click [OK].
To Export a Profile
1
Display the [Select Destination] or [Special] sheet.
2
Click [Edit] beside [Profile].
3
In the [Edit Profile] dialog box, select the profile you want to export from [Profile List]
→ click [Export].
4
Specify the storage location and file name → click [Save] or [OK].
5
Click [OK].
The selected profile is saved as a "*.cfg" file.
36
Editing Favorite Settings
To Import a Profile
1
Display the [Select Destination] or [Special] sheet.
2
Click [Edit] beside [Profile].
3
In the [Edit Profile] dialog box, click [Import] → select a profile file to be imported →
click [Open].
The imported profile is displayed in [Profile List].
4
Click [OK].
Related Topics
[Edit Profile] Dialog Box(P. 47)
Registering Favorite Settings(P. 35)
37
Coordinating with the Device Functions
Coordinating with the Device
Functions
Coordinating with the Device Functions ............................................................................................ 39
Setting Device Information ................................................................................................................................ 40
Setting the Authentication Function ................................................................................................................. 42
Setting the User Name ........................................................................................................................................ 44
38
Coordinating with the Device Functions
Coordinating with the Device Functions
Setting Device Information(P. 40)
Setting the Authentication Function(P. 42)
Setting the User Name(P. 44)
39
Coordinating with the Device Functions
Setting Device Information
In the following cases, it is necessary to set the options of the device according to this procedure.
● The device information was not retrieved during installation.
● The device function and options are not set correctly in the [Device Settings] sheet.
● An option has been added to the device.
● The fax transmission settings of the device have been changed.
Prerequisites
● Settings at the device
- If the device is connected via a WSD port, [Use WSD Browsing] is already set to on.
- If the device is connected by specifying a standard TCP/IP port, [Retrieve Printer Mngt. Information from
Host] is already set to on.
For details, refer to the manual of the device.
● When starting the computer, log on as a member of Administrators.
Procedures
1
2
3
Display [Devices and Printers] from the [Control Panel] of Windows.
Right-click the icon of the device to be set → select [Printer properties] from the
displayed menu.
Display the [Device Settings] sheet.
40
Coordinating with the Device Functions
4
5
Click [Retrieve Device Information].
If the message "Do you want to retrieve the device information?" is displayed, click
[Yes].
If the information has been retrieved, confirm the automatically set option configuration.
If the information is not retrieved, set the option configuration manually. Select the options attached to the
device.
6
Click [Detailed Settings] → set as required.
The items in [Detailed Settings] are not set automatically. If necessary, set them manually.
7
In the [Device Settings] sheet, click [OK] or [Apply].
Related Topics
[Device Settings] Sheet(P. 60)
Cannot use the acquire device information function/authentication function(P. 66)
41
Coordinating with the Device Functions
Setting the Authentication Function
You can manage fax transmission by means of the department ID management function or the user
authentication function.
Prerequisites
● When starting the computer, log on as a member of Administrators.
Procedures
1
2
3
4
5
Display [Devices and Printers] from the [Control Panel] of Windows.
Right-click the icon of the device to be set → select [Printer properties] from the
displayed menu.
Display the [Device Settings] sheet.
Select the authentication function you want to use from [User Management] → click
[Settings].
In the [Department ID/PIN Settings] or [User Authentication Settings] dialog box,
select [Allow PIN Settings] or [Allow Password Settings] → enter the authentication
information.
To use the department ID management function, enter the information in [Department ID] and [PIN].
To use the user authentication function, enter the information in [User Name] and [Password].
You can check whether the authentication information set in the device and the entered content match by
clicking [Verify].
6
7
Select [Confirm Department ID/PIN When Sending Faxes] or [Confirm Authentication
Information When Sending Faxes] if necessary → click [OK].
In the [Device Settings] sheet, click [OK] or [Apply].
If the [Confirm Department ID/PIN] or [Confirm User Name/Password] dialog box is displayed when sending a
fax, confirm or set the authentication information.
42
Coordinating with the Device Functions
Related Topics
[Department ID/PIN Settings] Dialog Box(P. 60)
[User Authentication Settings] Dialog Box(P. 60)
[Confirm Department ID/PIN] Dialog Box(P. 62)
[Confirm User Name/Password] Dialog Box(P. 62)
43
Coordinating with the Device Functions
Setting the User Name
You can set a user name to be used for fax sending jobs.
The set user name is displayed on the control panel of the device, and is applied to the headers or footers of fax
data.
Prerequisites
● When starting the computer, log on as a member of Administrators.
Procedures
1
2
Display [Devices and Printers] from the [Control Panel] of Windows.
Right-click the icon of the device to be set → select [Printer properties] from the
displayed menu.
3
Display the [Device Settings] sheet.
4
Select [Set User Information] → click [Settings].
5
In the [User Information Settings] dialog box, enter the name in [User Name] → click
[OK].
If you want to change the default user name setting, click [User Name Management] → set [Name to Set for
User Name] → click [OK].
If you want to prevent changes to user names: Click [User Name Management] → select [Do Not Allow User
Name Changes] → click [OK].
6
In the [Device Settings] sheet, click [OK] or [Apply].
Related Topics
[User Information Settings] Dialog Box(P. 61)
44
Settings List
Settings List
Settings List ......................................................................................................................................................... 46
Common Settings for Certain Sheets ................................................................................................................. 47
[Select Destination] Sheet ................................................................................................................................... 48
[Enter Destination] Sheet .................................................................................................................................... 54
[Special] Sheet ...................................................................................................................................................... 57
[Sent Fax Information and Image] Sheet ........................................................................................................... 59
[Device Settings] Sheet ........................................................................................................................................ 60
[Share Cover Sheet] Sheet ................................................................................................................................... 63
45
Settings List
Settings List
Common Settings for Certain Sheets(P. 47)
[Select Destination] Sheet(P. 48)
[Enter Destination] Sheet(P. 54)
[Special] Sheet(P. 57)
[Sent Fax Information and Image] Sheet(P. 59)
[Device Settings] Sheet(P. 60)
[Share Cover Sheet] Sheet(P. 63)
46
Settings List
Common Settings for Certain Sheets
You can register frequently used settings as profiles.
You can set profiles in the [Select Destination] and [Special] sheets.
[Profile]
Applies registered fax transmission settings. Registered profiles can be edited or deleted.
Because profiles with a red dot ( ) are preset profiles, you cannot edit or delete them.
[Add]
[Add Profile] Dialog Box
Enables you to register the current fax transmission settings as a profile.
Set [Name] and [Icon]. If necessary, enter a comment in [Comment]. If you want to check the current settings
on a list, click [View Settings].
[Edit]
[Edit Profile] Dialog Box
Enables you to edit the content of a profile. You can also specify a file to import a profile to, and save the
current profile to a file.
[Profile List]
Enables you to display a list of registered profiles. If you click [
] (Move Up) or [
] (Move Down) after
selecting a profile, you can change its place in the order of profiles.
[View Settings]
[View Settings] Dialog Box
Enables you to display the content of a selected profile in list form. You can also copy the content of the
settings to the clipboard.
[Delete]
Deletes the selected profile.
[Name]/[Icon]/[Comment]
Displays the name, icon, and comment of the selected profile. Registered names, icons, and comments of
profiles can be edited.
[Import]
Imports the profile saved as a file (*.cfg) and adds it to [Profile List].
[Export]
Exports the profile selected in [Profile List] and saves it as a file (*.cfg).
[Apply Settings from Application]
Gives the settings from the application priority over the [Special] sheet > [Page Size] and [Orientation] settings.
Related Topics
[Select Destination] Sheet(P. 48)
[Special] Sheet(P. 57)
Registering Favorite Settings(P. 35)
Editing the Favorite Settings List(P. 36)
47
Settings List
[Select Destination] Sheet
You can set an address when sending a fax, edit the Address Book, etc.
[Address Book List]
Select the Address Book to be used. When the Address Book is selected, a list of destinations is displayed in
[Address List].
Individual destinations (
) and groups (
) can be distinguished by the icons at the head of the list.
In [Current Group Members], individual destinations and groups registered in the selected group are displayed.
An Address Book can be registered in [Special] sheet > [Address Book Type].
[Edit Address Book]
Enables you to edit an Address Book of the driver saved in a local folder.
Address Books stored in a folder on the network cannot be edited.
When Business IJ FAX Driver is installed in your computer, the Address Book (Canon Fax Driver Address Book)
is shared between drivers. Even if the destination folder to save the Address Book is changed, the new setting
is shared.
[Edit Address Book] Dialog Box(P. 50)
[Address List]
You can search for a specified character string.
[Add to Destination List]
[Select Destination Fax Number] Dialog Box
Enables you to add an address registered in the Address Book to [Destination List].
When you double-click an entry in [Address List], it is similarly added to [Destination List].
If multiple fax numbers are registered in a group, the [Select Destination Fax Number] dialog box is displayed.
Select a fax number to add to [Destination List].
The types of destinations you can select in the [Select Destination Fax Number] dialog box vary according to the
type of address book selected in [Address Book List].
[Destination List]
Displays a list of fax transmission destinations (or group names). [Number of Destinations] shows the total
number of destinations that have been added to the list.
[Add Destination]
[Add Destination] Dialog Box
Enables you to enter and set a new destination and add it to [Destination List].
[Edit Destination]
[Edit Destination] Dialog Box
Enables you to edit the destination selected in [Destination List]. When you double-click an entry in
[Destination List], you can similarly edit the destination.
[Destination Name]
Enter a destination name.
[Communication Mode]/[Fax Number/URI]
Select the communication mode that matches the environment of the destination and specify a fax number or
URI.
48
Settings List
When [Confirm Fax Number/URI when Setting Destination] is enabled in the [Special] sheet > [Security
Settings], [Confirm Fax Number] or [Confirm URI] is displayed. Enter the same fax number or URI.
[Use Subaddress]
Sends data to a memory box in the destination.
Enter the values registered in the destination fax machine in [Subaddress] and [Password]. The password must
be entered to output the sent data at the destination fax machine.
You can specify this when [Use Subaddress] is enabled in the [Device Settings] sheet > [Detailed Settings].
[Register to Address Book]
Registers the set destination in the Address Book (Canon Fax Driver Address Book).
[Add Next Destination]
Continues to add destinations.
[Delete]
Deletes the destination selected in [Destination List].
[Store Sent Fax Information and Image]
Saves the transmitted document name, transmission time, etc. as a transmission image. You can keep and
manage a transmission image log.
You can check the log in the [Sent Fax Information and Image] sheet.
[Cover Sheet]
Enables you to set a cover sheet.
[Cover Sheet] Dialog Box(P. 52)
[Detailed Settings]
[Detailed Settings] Dialog Box
Enables you to specify the external line connection number and send time, and set the line to be used.
[Select G3 Line]
Select the line to be used for fax transmission.
[Customize Line Name]
[Customize Line Name] Dialog Box
Enables you to set a name for each line.
[Add Outside Dialing Prefix to G3/IP Fax Number]
Specify an external line connection number to be assigned to the fax number for each communication mode.
[Set the Time to Send]
Sends a fax at the time specified in [Sending Time]. The data to be sent is temporarily saved in the device, then
sent at the specified time.
To specify this item, [Device Settings] sheet > [Set the Time to Send] needs to be enabled.
[Job Done Notice]
Enables notification of fax transmission results to be sent to a specified email address.
The notification conditions that can be set vary according to the set content of [Device Settings] sheet > [[Job
Done Notice] Setting].
Error notifications are limited to errors that occur between the device and the destination fax.
Notifications are not given for errors that occur between the computer and the device, even if [Only Notify for
Errors] is selected.
To confirm whether a fax has been sent correctly, check the fax transmission log or print queue at the device,
and check the transmission result between the computer and the device.
49
Settings List
[Edit Address Book] Dialog Box
[Address Book]
Displays the content of the Address Book as a list. You can switch categories to be displayed in [Show].
Details about a selected destination are displayed in [Details].
[Add Person]
[Add Person] Dialog Box
Enables you to add the address of a single person.
[Prefix]/[Last]/[First]/[Suffix]
Specifies the name of the destination.
[Destination Name]
Specifies the [Destination Name] to be displayed in the cover sheet. If a name is not specified, [Prefix]/[Last]/
[First]/[Suffix] is displayed in the cover sheet.
[Company]/[Dept./Div.]/[Notes]
Enter the respective items if necessary.
[G3 Fax Number] Sheet
[Primary Number]/[Secondary Number]
Enter the fax number of the destination. If you enter hyphens (-), the number is sent to the device without
the hyphens.
You can enter a desired character string in [Description] for each number.
[Advanced Function]
Displays the usage conditions of the subaddress (internal line number) function.
[Settings]
[Advanced Function Settings] Dialog Box
Enables you to set the detailed information necessary to use the subaddress functions.
[IP Fax Number] Sheet
[Communication Mode]/[Fax Number/URI]
Select the communication mode that matches the environment of the destination and specify a fax number
or URI.
[Use Subaddress]
Sends data to a memory box in the destination.
Enter the values registered in the destination fax device in [Subaddress] and [Password].
The password must be entered to output the sent data at the destination fax device.
[Description]
Enter a desired character string.
[Add Group]
[Add Group] Dialog Box
Enables you to add a group destination.
[Group Name]
Enter the name of the group to be added.
[Destinations to Add]
Displays a list of destinations that can be added to the group in [Available Destinations].
In [Show], you can switch between individual and group display.
[Add]
Adds the destination selected in [Available Destinations] to the group members.
[Delete]
Deletes the destination selected in [Current Group Members] from the group members.
[Details]
50
Settings List
Displays individuals and groups registered in the group in [Current Group Members].
You can enter notes about the group to be added in [Notes].
[Edit]
[Edit Person]/[Edit Group] Dialog Box
Enables you to edit the selected item.
Items that can be edited are the same as those that can be edited when the individual or group is added.
[Delete]
Deletes the selected destination from the Address Book.
[Specify a Folder]
Enables you to specify the destination folder to save the Address Book of the driver (Canon Fax Driver Address
Book).
If you specify a folder on the network, you can only browse the folder. You cannot edit or import.
[Import]
Enables you to import the content of an address book used in another application into the Address Book of the
driver.
The file formats that can be imported are shown below.
- CSV format files (*.csv)
- Canon Address Book files (*.abk)
- DCM files (*.dcm)
When importing a CSV format file, you can specify the separator. Characters that can be specified are the
following single-byte characters.
!#$%&'()*+,-./:;<=>?
[Export]
Enables you to save the content of the Address Book of the driver in another file format.
The saved file is convenient for use with other applications and for backing up the content of the Address Book.
The file formats that can be saved are shown below.
- CSV format files (*.csv)
- Canon Address Book files (*.abk)
When saving in CSV format, you can specify the separator. Characters that can be specified are the following
single-byte characters.
!#$%&'()*+,-./:;<=>?
When saving to a Canon Address Book file, you can specify a character code.
When [Protect with Password when Exporting Address List] is enabled in the [Special] sheet > [Security Settings],
a dialog box requesting that you enter a password is displayed before saving the content of the Address Book.
[About]
Displays information about the driver version.
Return to [Edit Address Book](P. 48)
51
Settings List
[Cover Sheet] Dialog Box
[Cover Sheet Attachment]
Enables you to specify whether to attach a cover sheet. If you attach a cover sheet, you can select whether to
display information for each destination or information for all destinations.
[Style]
Select a cover sheet template.
Templates with a red dot ( ) are shared cover sheets. Shared cover sheets can be registered from the [Share
Cover Sheet] sheet in a shared printer environment server.
[Register]
[Register Cover Sheet] Dialog Box
Enables you to register a cover sheet template.
Up to 30 templates can be registered, excluding default templates.
[Style]
Displays registered cover sheet templates in a list.
Also, if you click [Preview], a detailed preview is displayed.
[Register Cover Sheet]
Registers a cover sheet (*.cse) created in the Cover Sheet Editor.
[Recover]
Re-registers deleted default templates.
[Delete]
Deletes the cover sheet selected in [Style].
[Items to Include]
Displays the content of items displayed in the cover sheet.
[Settings]
[Item Settings] Dialog Box
Enables you to set items to be displayed in the cover sheet.
[Sender] Sheet
Displays information relating to the sender in the cover sheet.
If you click [Import Sender] and [Save Sender], you can import sender information from a file or save it to a
file. Files that can be imported and files created when saving are both CSV format files with commas as
separators.
[Destination] Sheet
Displays information relating to the destination in the cover sheet.
The values set in the [Select Destination] sheet are displayed in enabled items.
[Logo]/[Signature] Sheet
Displays a logo or signature in the cover sheet.
You can specify a BMP format file for the logo or signature.
Click [Browse] and select the file to be used.
You can adjust the ratio and position while checking the preview of the selected file.
[Details] Sheet
Displays the number of pages being sent or the subject name in the cover sheet.
52
Settings List
The number of pages being sent is not counted automatically. The number of sheets entered here is displayed
in the cover sheet.
[Insert Attention Note]
Displays a label such as "Urgent" etc. in the cover sheet.
Select [Attention Note] from the list or enter a desired character string.
[Comment to Include]
Enables you to enter a comment to be displayed in the cover sheet.
[Preview]
Displays a preview of the cover sheet to which the selected template, descriptive items, etc. have been applied.
Return to [Cover Sheet](P. 49)
Related Topics
[Special] Sheet(P. 57)
[Sent Fax Information and Image] Sheet(P. 59)
[Device Settings] Sheet(P. 60)
[Share Cover Sheet] Sheet(P. 63)
About Communication Methods That Can Be Used with Fax Transmissions(P. 18)
Attaching a Cover Sheet(P. 19)
Setting Confidential Transmission(P. 22)
Managing Transmission Logs(P. 24)
Adding the Address of a Person to the Address Book(P. 29)
Adding a Group to the Address Book(P. 30)
Registering Favorite Settings(P. 35)
53
Settings List
[Enter Destination] Sheet
You can specify each set of destination information when sending a fax.
Be sure to specify items with "*."
[* Communication Mode]/[* Fax Number/URI]
Select the communication mode that matches the environment of the destination and specify a fax number or
URI.
When [Confirm Fax Number/URI when Setting Destination] is enabled in the [Special] sheet > [Security Settings],
[Confirm Fax Number] or [Confirm URI] is displayed. Enter the same fax number or URI.
[Destination Name]
Enter a destination name.
[Use Subaddress]
Sends data to a memory box in the destination.
Enter the values registered in the destination fax machine in [Subaddress] and [Password]. The password must
be entered to output the sent data at the destination fax machine.
You can specify this when [Use Subaddress] is enabled in the [Device Settings] sheet > [Detailed Settings].
[Add to Address Book]
Registers the set destination in the Address Book (Canon Fax Driver Address Book).
[Store Sent Fax Information and Image]
Saves the transmitted document name, transmission time, etc. as a transmission image. You can keep and
manage a transmission image log.
You can check the log in the [Sent Fax Information and Image] sheet.
[Cover Sheet]
Enables you to set a cover sheet.
[Cover Sheet] Dialog Box(P. 55)
[Detailed Settings]
[Detailed Settings] Dialog Box
Enables you to specify the external line connection number and send time, and set the line to be used.
[Select G3 Line]
Select the line to be used for fax transmission.
[Customize Line Name]
[Customize Line Name] Dialog Box
Enables you to set a name for each line.
[Add Outside Dialing Prefix to G3/IP Fax Number]
Specify an external line connection number to be assigned to the fax number for each communication mode.
[Set the Time to Send]
54
Settings List
Sends a fax at the time specified in [Sending Time]. The data to be sent is temporarily saved in the device, then
sent at the specified time.
To specify this item, [Device Settings] sheet > [Set the Time to Send] needs to be enabled.
[Job Done Notice]
Enables notification of fax transmission results to be sent to a specified email address.
The notification conditions that can be set vary according to the set content of [Device Settings] sheet > [[Job
Done Notice] Setting].
Error notifications are limited to errors that occur between the device and the destination fax.
Notifications are not given for errors that occur between the computer and the device, even if [Only Notify for
Errors] is selected.
To confirm whether a fax has been sent correctly, check the fax transmission log or print queue at the device,
and check the transmission result between the computer and the device.
[Cover Sheet] Dialog Box
[Cover Sheet Attachment]
Enables you to specify whether to attach a cover sheet. If you attach a cover sheet, you can select whether to
display information for each destination or information for all destinations.
[Style]
Select a cover sheet template.
Templates with a red dot ( ) are shared cover sheets. Shared cover sheets can be registered from the [Share
Cover Sheet] sheet in a shared printer environment server.
[Register]
[Register Cover Sheet] Dialog Box
Enables you to register a cover sheet template.
Up to 30 templates can be registered, excluding default templates.
[Style]
Displays registered cover sheet templates in a list.
Also, if you click [Preview], a detailed preview is displayed.
[Register Cover Sheet]
Registers a cover sheet (*.cse) created in the Cover Sheet Editor.
[Recover]
Re-registers deleted default templates.
[Delete]
Deletes the cover sheet selected in [Style].
[Items to Include]
Displays the content of items displayed in the cover sheet.
[Settings]
[Item Settings] Dialog Box
Enables you to set items to be displayed in the cover sheet.
[Sender] Sheet
Displays information relating to the sender in the cover sheet.
55
Settings List
If you click [Import Sender] and [Save Sender], you can import sender information from a file or save it to a
file. Files that can be imported and files created when saving are both CSV format files with commas as
separators.
[Destination] Sheet
Displays information relating to the destination in the cover sheet.
The values set in the [Select Destination] sheet are displayed in enabled items.
[Logo]/[Signature] Sheet
Displays a logo or signature in the cover sheet.
You can specify a BMP format file for the logo or signature.
Click [Browse] and select the file to be used.
You can adjust the ratio and position while checking the preview of the selected file.
[Details] Sheet
Displays the number of pages being sent or the subject name in the cover sheet.
The number of pages being sent is not counted automatically. The number of sheets entered here is displayed
in the cover sheet.
[Insert Attention Note]
Displays a label such as "Urgent" etc. in the cover sheet.
Select [Attention Note] from the list or enter a desired character string.
[Comment to Include]
Enables you to enter a comment to be displayed in the cover sheet.
[Preview]
Displays a preview of the cover sheet to which the selected template, descriptive items, etc. have been applied.
Return to [Cover Sheet](P. 54)
Related Topics
[Select Destination] Sheet(P. 48)
[Special] Sheet(P. 57)
[Sent Fax Information and Image] Sheet(P. 59)
[Device Settings] Sheet(P. 60)
[Share Cover Sheet] Sheet(P. 63)
About Communication Methods That Can Be Used with Fax Transmissions(P. 18)
Attaching a Cover Sheet(P. 19)
Setting Confidential Transmission(P. 22)
Managing Transmission Logs(P. 24)
56
Settings List
[Special] Sheet
You can set the page layout and resolution for the transmitted data when it is printed at the destination.
You can also re-enter the fax number or URI in order to prevent a transmission error. You can also configure
security settings to protect the Address Book.
[Page Size]
Select the paper size of transmitted data created in an application.
[Orientation]
Select the orientation at which the transmitted data is printed.
[Page Layout]
Specify the number of pages when the transmitted data is printed on one sheet of paper. You can set the layout
by clicking the preview at the side of the screen.
If you specify that the transmitted data is to be printed on multiple pages, you can select [Page Order].
[Resolution]
Select a resolution when transmitting a fax.
[Security Settings]
[Security Settings] Dialog Box
Enables you to configure settings for checking destinations and security settings when saving (exporting) an
address book to a file.
When these are set, a dialog box requesting that the fax number and password be entered for each operation is
displayed.
[Address Book Type]
[Address Book Type] Dialog Box
Enables you to register an address book being viewed when transmitting, change its name, etc.
[Address Book Type]
The registered address book is displayed in a list.
[Register]
[Register Address Book] Dialog Box
Enables you to select and register an address book from [Available Address Books].
The types of address books that you can register other than the address book of this driver are shown below.
- Canon Fax Driver Address Book: The Address Book of this driver.
- Messaging API: The Microsoft Outlook address book.
If the driver is being used in a 64-bit environment, you can register a 64-bit version of the Microsoft Outlook
address book.
- Windows Address Book: The Microsoft Outlook Express address book.
[Edit]
Add/Edit Dialog Box
Enables you to change the name etc. of a selected address book. The items that you can change vary
according to the type of address book.
In the case of the Messaging API, you can change the profile to be used.
57
Settings List
In the case of the Windows Address Book, you can change the path where the address book is stored. If you
do not specify the path, the default Windows Address Book is used.
[Delete]
Deletes the selected address book. You can delete address books other than the Canon Fax Driver Address
Book.
[Restore Defaults]
Returns all the settings to their standard (default) values.
Related Topics
[Select Destination] Sheet(P. 48)
Importing/Exporting an Address Book(P. 31)
Registering Favorite Settings(P. 35)
Editing the Favorite Settings List(P. 36)
58
Settings List
[Sent Fax Information and Image] Sheet
You can manage saved transmission logs of transmission data images, transmission times, destinations, etc.
[Driver to Display From]
Switch between lists of logs to be displayed in [Sent Fax Information and Image], if you are using the driver with
multiple devices.
[Sent Fax Information and Image]
Displays a fax transmission log as a list.
If there are multiple pages, you can switch between pages using [Back] and [Next]. For transmission logs of
faxes sent to multiple destinations, you can also switch between each destination.
If you click [Enlarge], you can enlarge and check the selected transmission log.
[Sending Time] is the time of transmission from the driver to the device. It differs from the time when the fax is
actually transmitted from the device.
[Delete All]
Deletes all logs.
[Delete]
Deletes the selected log.
[Refresh]
Updates the logs to their newest status.
[Destination List]
Displays the destination of the selected log.
[Store Settings]
[Store Settings] Dialog Box
Enables you to set the save destination of sent fax information and images, and the maximum number of sent
fax information and images that can be saved.
Related Topics
[Select Destination] Sheet(P. 48)
[Enter Destination] Sheet(P. 54)
Managing Transmission Logs(P. 24)
59
Settings List
[Device Settings] Sheet
You can set device options, authentication methods, etc.
Also, if confirmation of authentication information is set in [User Management] in this sheet, a confirmation
dialog box is displayed when sending faxes.
Here, the content of the [Device Settings] sheet and the dialog box for confirming authentication information
are explained.
Descriptions of Settings
[Sender]
Enter a sender name to be displayed in the header of the fax.
[Fax Board Options]
Select the fax board installed in the device.
[Subaddress Authentication]/[Department ID Management Authentication]
Select respective authentication modes.
Configure this setting to match the authentication method set at the device.
[User Management]
Enables you to set the type of authentication function to be used.
[Settings]
[Department ID/PIN Settings] Dialog Box
Enables you to set details when [Department ID Management] is selected from [User Management].
[Allow PIN Settings]
Enable this when setting [PIN].
If you want to disable the PIN setting on a client computer in a shared printer environment, deselect this item
at the server.
[Department ID]
Set the department ID set at the device.
[PIN]
Set a PIN for department ID management. If a PIN is not set at the device, this is blank.
[Verify]
Verifies that the entered department ID and PIN match those set at the device.
[Confirm Department ID/PIN When Sending Faxes]
Displays a dialog box for setting or confirming a department ID and PIN, when sending a fax.
[Settings]
[User Authentication Settings] Dialog Box
Enables you to set details when [User Authentication] is selected from [User Management].
[Allow Password Settings]
Enable this when setting [Password].
If a password is not set here, enter the password when sending the fax.
[User Name]
60
Settings List
Set a user name to be used for user authentication.
[Password]
Set a password to be used for user authentication. If a password is not set at the device, this is blank.
[Verify]
Verifies that the entered password matches that set at the device.
[Confirm Authentication Information When Sending Faxes]
Displays a dialog box for setting or confirming a user name and password, when sending a fax.
[Set User Information]
Enables you to set the user name displayed in the fax transmission log of the device.
[Settings]
[User Information Settings] Dialog Box
[User Name]
Set a user name to be used for fax transmission jobs.
[User Name Management]
[User Name Management] Dialog Box
Enables you to set a user name to be used as a default.
[Name to Set for User Name]
As the user name, specify your Windows logon name, the computer name, or any other desired name.
[Do Not Allow User Name Changes]
Prohibits changes to the user name in the [User Information Settings] dialog box.
[IP Fax Communication Mode]
[IP Fax Communication Mode Settings] Dialog Box
Enables you to set the communication mode that can be used with the device. For information about IP fax
connection environments, refer to the manual for the device.
[Set the Time to Send]
Specify the fax transmission time in [Select Destination] or [Enter Destination] sheet > [Detailed Settings].
[[Job Done Notice] Setting]
Enables notification of fax transmission results to be sent to a specified email address.
Items that are enabled here can be set in the [Select Destination] or [Enter Destination] sheet > [Detailed
Settings].
[Set the number of destinations that can be specified at once to 2000]
Expands the maximum number of destinations that can be specified at one time to 2,000.
[Use Unicode (UTF-8) for Communication with Device]
Transmits and receives internal information such as user information etc. to and from the device in Unicode
(UTF-8).
[Detailed Settings]
[Detailed Settings] Dialog Box
Enables you to set detailed functions such as the confirmation message display function when faxing.
Since this function is not set even if device information is retrieved, set it manually.
61
Settings List
[Retrieve Device Information]
Retrieves device information and applies it to each setting.
[About]
Displays information about the driver version.
Authentication Information Confirmation Dialog Box
[Confirm Department ID/PIN] Dialog Box
[Department ID]
Set the department ID set at the device.
[PIN]
Set a PIN for department ID management. If a PIN is not set at the device, this is blank.
[Confirm User Name/Password] Dialog Box
[User Name]
Set a user name to be used for user authentication.
[Password]
Set a password to be used for user authentication. If a password is not set at the device, this is blank.
Related Topics
[Select Destination] Sheet(P. 48)
[Enter Destination] Sheet(P. 54)
About Communication Methods That Can Be Used with Fax Transmissions(P. 18)
Setting Confidential Transmission(P. 22)
Setting Device Information(P. 40)
Setting the Authentication Function(P. 42)
Setting the User Name(P. 44)
Cannot use the acquire device information function/authentication function(P. 66)
62
Settings List
[Share Cover Sheet] Sheet
You can use a cover sheet registered in a shared printer environment server on a client computer.
[Style]
Displays the registered cover sheet templates in a list.
Also, if you click [Preview], a detailed preview is displayed.
[Register]
[Register Shared Cover Sheet] Dialog Box
Registers a cover sheet (*.cse) created in the Cover Sheet Editor.
[Delete]
Deletes the cover sheet selected in [Style].
Related Topics
[Select Destination] Sheet(P. 48)
[Enter Destination] Sheet(P. 54)
Attaching a Cover Sheet(P. 19)
63
Troubleshooting
Troubleshooting
Troubleshooting ............................................................................................................................................... 65
Cannot use the acquire device information function/authentication function .............................................. 66
Cannot view or edit the Address Book ............................................................................................................... 67
64
Troubleshooting
Troubleshooting
This explains solutions to common problems.
Cannot use the acquire device information function/authentication function(P. 66)
Cannot view or edit the Address Book(P. 67)
65
Troubleshooting
Cannot use the acquire device information function/
authentication function
If you cannot acquire the device information, or cannot use the department ID management function or the
user authentication function in the [Device Settings] sheet, check the following.
Cause 1.
The device is turned off, or the cable is not plugged in properly.
Remedy
Check the status of the device.
Cause 2.
The function has not been set to match the connection environment.
Remedy
In a print server environment
● Install the Canon Driver Information Assist Service in the server computer using the driver installer.
● Install TCP/IP as a protocol in your environment from the CD-ROM for the operating system you are using.
When using a USB connection or using a port connection environment in which you cannot use these
functions
Use another connection environment such as TCP/IP network connection, etc.
You cannot use these functions with the following port connection environments:
● Computers are directly connected to the device using SMB.
● [Enable printer pooling] is selected in the [Ports] sheet of the printer properties screen.
● Computers are connected to the device using Web Services on Devices (WSD) ports.
Cause 3.
The name of the device is too long.
Remedy
Confirm that the name of the device registered in [Devices and Printers] in Windows does not exceed the
following number of characters. If they do, change the name in the [General] or [Sharing] sheet of the printer
properties screen.
- Device name: 209 characters or less.
- Share name: 260 characters or less.
Related Topics
[Device Settings] Sheet(P. 60)
Setting Device Information(P. 40)
Setting the Authentication Function(P. 42)
66
Troubleshooting
Cannot view or edit the Address Book
If you cannot view or edit the Address Book registered in the driver, the following causes can be considered.
Follow the instructions described in "Remedy."
Cause
You have no access privileges for the destination folder of the Address Book.
Remedy1.
Log on as a user with access privileges.
Remedy2.
Change the save location of the Address Book to a folder for which you have access privileges in [Select
Destination] sheet > [Edit Address Book] dialog box > [Specify a Folder].
Related Topics
[Edit Address Book] Dialog Box(P. 50)
Adding the Address of a Person to the Address Book(P. 29)
Adding a Group to the Address Book(P. 30)
Importing/Exporting an Address Book(P. 31)
67
SIL OPEN FONT LICENSE
This Font Software is licensed under the SIL Open Font License,
Version 1.1.
This license is copied below, and is also available with a FAQ at:
http://scripts.sil.org/OFL
----------------------------------------------------------SIL OPEN FONT LICENSE Version 1.1 - 26 February 2007
----------------------------------------------------------PREAMBLE
The goals of the Open Font License (OFL) are to stimulate worldwide
development of collaborative font projects, to support the font
creation efforts of academic and linguistic communities, and to
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The OFL allows the licensed fonts to be used, studied, modified and
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fonts, including any derivative works, can be bundled, embedded,
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names are not used by derivative works. The fonts and derivatives,
however, cannot be released under any other type of license. The
requirement for fonts to remain under this license does not apply to
any document created using the fonts or their derivatives.
DEFINITIONS
"Font Software" refers to the set of files released by the Copyright
Holder(s) under this license and clearly marked as such. This may
include source files, build scripts and documentation.
"Reserved Font Name" refers to any names specified as such after the
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"Original Version" refers to the collection of Font Software
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Permission is hereby granted, free of charge, to any person obtaining
a copy of the Font Software, to use, study, copy, merge, embed,
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Font Software, subject to the following conditions:
68
SIL OPEN FONT LICENSE
1) Neither the Font Software nor any of its individual components, in
Original or Modified Versions, may be sold by itself.
2) Original or Modified Versions of the Font Software may be bundled,
redistributed and/or sold with any software, provided that each copy
contains the above copyright notice and this license. These can be
included either as stand-alone text files, human-readable headers or
in the appropriate machine-readable metadata fields within text or
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3) No Modified Version of the Font Software may use the Reserved Font
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must be distributed entirely under this license, and must not be
distributed under any other license. The requirement for fonts to
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the Font Software.
TERMINATION
This license becomes null and void if any of the above conditions are
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DISCLAIMER
THE FONT SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND,
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MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT
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INCLUDING ANY GENERAL, SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL
DAMAGES, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING
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OTHER DEALINGS IN THE FONT SOFTWARE.
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