Olivetti | ECR 5200 | Owner Manual | Olivetti ECR 5200 User manual

Olivetti ECR 5200 User manual
Cash Register
ECR 5200
INSTRUCTIONS
INSTRUCTIONS D'EMPLOI
BEDIENUNGSANLEITUNG
INSTRUCCIONES DE USO
Olivetti Tecnost, S.p.A.
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 2002, by Olivetti
All rights reserved
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mark affixed to the product
The
certifies that the product satisfies the
basic quality requirements.
Your attention is drawn to the following actions that could compromise the
characteristics of the product:
•
incorrect electrical supply;
•
incorrect installation; incorrect or improper use, or, in any case, not in
accordance with the warnings given in the User Manual supplied with the
product;
•
replacement of original components or accessories with others of a type
not approved by the manufacturer, or carried out by unauthorized personnel.
WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION: CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS
HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA
DI TIERRA.
APPARATET MÅ KUN TILKOPLES JORDET STIKKONTACT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUKKAT.
LAITE ON LITTETTÄVÄ SUKO-RASIAAN.
Lederen med grøn/gul isolation ma kun tilsluttes en klemme maerkrt
eller
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To disconnect the cash register from the line voltage, unplug its
power cord from the power outlet. The power outlet must be located
on a wall, near the cash register and easily accessible.
The electronic cash register described in this manual is designed to
help your business function smoothly by providing efficient register
operations and accurate management reports. Start-up is quick and
easy, yet there are many options that can be added and revised so that
you can customize your operations for optimum productivity. Here are
just a few of the cash register’s many valuable features:
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possibility of programming the departments with a tax status,
single/multiple item sale and a preset price;
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possibility of activating a non-print mode for times when a sales
receipt is not required yet you still need to keep track of sales totals;
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possibility of using the cash register's calculator mode which
provides the convenience of a calculator when a quick calculation is
needed;
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12 departments;
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Euro exchange rate programming;
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99 or 200 Price Look-Up (PLU) settings, depending on the model
purchased;
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6 clerk numbers to monitor the sales of individual employees;
possibility of programming the machine to work with one of two
base currencies, Local or Euro, so that cash register computes in the
currency set and automatically converts the related transaction totals
into the other currency;
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possibility of assigning a three-digit security code that prevents
unauthorized access to individual clerk transactions (during register
mode only);
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a rear customer display and front operator display each consisting of
a 9-character transaction and message line, or just a 9-character
front operator display, depending on the model purchased;
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possibility of defining a password that prevents unauthorized access
to the machine's programming mode (PRG) and Z management
report mode;
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automatic tax computations for 4 different VAT rates;
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possibility of defining a password that prevents unauthorized access
to the cash register's calculator mode;
department-linked entry options that streamline and speed-up
operation;
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periodic management and financial reports which provide up-to-date
sales analysis;
•
battery back-up protection for the records and programming data.
•
printer with journal record and receipt printing capabilities;
I
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Preface
Table of Contents
BACK-UP BATTERY SYSTEM ..................................... 9
Inserting/Replacing Batteries ......................................... 9
GETTING ACQUAINTED WITH YOUR CASH
REGISTER ..................................................................... 1
Standard Accessories ..................................................... 2
Using this Manual ........................................................... 2
Unpacking and Setting Up the Cash Register ................ 3
Maintaining the Cash Register ....................................... 3
PRINTER COMPARTMENT ........................................ 10
The Ink Roller ................................................................11
Installing the Ink Roller .................................................. 11
Paper Tape .................................................................... 11
Loading Paper .............................................................. 12
THE KEYPAD ................................................................ 4
Keypad Functions........................................................... 5
THE CONTROL SYSTEM ............................................. 6
The Control Switch ......................................................... 6
Removable Cash Drawer with Lock ............................... 6
Deposit Drawer ............................................................... 7
Operator and Customer Displays ................................... 7
Special Symbol Indicators .............................................. 7
Time Display .................................................................. 7
ERROR CONDITIONS .................................................. 8
The Error Alarm ............................................................. 8
Clearing an Error ............................................................ 8
General Clearance ......................................................... 8
Voiding Errors ................................................................. 9
II
QUICK START ............................................................. 13
Programming the Euro as the Cash Register's
Base Currency .............................................................. 14
Helpful Hints for a Successful Start-Up ........................ 14
CASH REGISTER PROGRAMMING .......................... 14
Setting Cash Register Features ................................... 14
Making Changes to Cash Register Programming ........ 15
Entering the Program Mode ......................................... 15
Exiting the Program Mode ........................................... 15
Clearing Errors ............................................................. 15
Clerk Numbers and Secret Codes ................................ 15
Date and Time .............................................................. 16
Percent Discount (-%) .................................................. 17
Decimal Point Position ................................................. 17
Value Added Tax (VAT) Rates ...................................... 18
Department Tax Status ................................................. 18
Price Look-Ups (PLUs) ................................................. 19
TRANSACTION EXAMPLES ...................................... 26
Entering the Register Mode .......................................... 26
Exiting the Register Mode ............................................ 26
Clearing Errors ............................................................. 26
Transaction Symbols .................................................... 27
Sample Receipt ............................................................ 27
Standard Transactions in Local Base Currency ........... 28
Examples of Transactions in Euro Base Currency ....... 36
Minus (-) Key Transactions........................................... 40
Percent Discount (-%) Transactions ............................. 42
PLU Codes ................................................................... 46
Voids and Refunds ....................................................... 48
Other Transactions ....................................................... 50
MANAGEMENT REPORTS ......................................... 52
X Position Report ......................................................... 52
Z Position Report ......................................................... 52
Clerk Report ................................................................. 52
All PLU Report ............................................................. 53
X and Z Financial Report ............................................. 54
Balancing Formulas ..................................................... 55
APPENDIX ................................................................... 56
Totalizers and Counters Table ...................................... 56
Cash Register Specifications and Safety ..................... 57
III
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Euro Exchange Rate Programming ............................. 21
Programming System Options ..................................... 21
PLU Programming Dump Report ................................. 22
Programming a Manager Password ............................. 23
Using the Cash Register in a Password Protected
Mode ............................................................................ 24
Calculator Mode ........................................................... 24
The Non-Print Mode ..................................................... 25
Machine Programming Report ..................................... 26
The figure below gives an overall view of your cash register.
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Getting Acquainted with Your Cash Register
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4
6
1.
2.
3.
4.
5.
6.
Customer Display (if present)
Operator Display
Keypad
Cash Drawer
Cash Drawer Lock
Item Deposit Drawer
7. Printer and Management Control Switch
Compartment Lock
8. Customer Receipt Output Window
9. Printer and Management Control Switch
Compartment Cover
5
1
Standard Accessories
Your cash register comes with the following items:
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One black plastic journal winder spindle
One roll of standard paper tape
One ink roller (already installed)
Four standard "AA" size batteries for the battery back-up system
This User Manual
A set of keys for locking the cash drawer and for locking the printer
and management control switch cover.
Make sure that the cash register and all of the above items are included
in the shipping carton.
Using this Manual
Your cash register manual is organized for easy reference. The front
portion contains general information on all the features and functions of the
cash register. Instructions for setting the optional programs come next.
Transaction examples for operating the cash register are at the back of the
manual along with a Totalizers and Counters Table. At the back of the
manual you will also find your cash register's technical specifications and
some safety information. Use the Table of Contents to locate a particular
item.
Getting Started
Before you begin to operate or program the cash register, read the
section entitled Unpacking and Setting Up the Cash Register for
information on how to get yourself ready to work. Read also Keypad
Functions, The Control System and Operator and Customer Displays to
become familiar with their operations.
NOTE: Programs and transaction information for management reports
are stored in the memory of the cash register. Batteries are
provided to save this information in the event of a power failure
or if the cash register is unplugged from the power outlet.
Programming the Cash Register
Simple step-by-step instructions are included for each program. Also
provided are examples which can be used for practice.
Carrying Out Sales Transactions
Transaction examples provide steps for key operations. Sample receipts
are included.
2
NOTE: Please read this section carefully before attempting to program
the cash register or perform sales transactions.
As soon as you receive the cash register, open its shipping carton and
carefully withdraw each component. Make sure that the cash register and
all of its accessories, listed in the section entitled Standard Accessories,
are present in order to setup the cash register by following these
guidelines:
1. Place the cash register on a level, stable, vibration-free and dust-free
surface. Make sure it is near a grounded power outlet.
2. Plug the cash register into a grounded power outlet.
3. Insert the batteries as explained in the section entitled Inserting/
Replacing Batteries. Do not insert the batteries unless the cash register
is plugged into an electrical power outlet.
WARNING:
Maintaining the Cash Register
Provided below is information on how to maintain your cash register.
NOTE: Before cleaning the cash register, make sure it is powered off
and/or unplugged from the wall outlet. Before unplugging the
cash register from the wall outlet, make sure that four charged
AA standard backup batteries are installed in the battery
compartment. All data stored in memory will be cancelled if
you unplug the cash register from the electrical wall outlet
without back-up battery supply.
1. Keep all liquids away from the cash register so as to avoid spills which
could damage the electronic components.
2. To clean the cash register firstly turn it off and/or unplug it from the
wall outlet (be sure the back-up batteries are installed), then use just a
damp cloth. Do not use corrosive substances such as solvents, alcohol,
petrol, or abrasive components.
Before inserting the memory backup batteries, make sure
that the cash register is plugged into an electrical wall
outlet. The machine must be plugged into an electrical
outlet before you insert the batteries.
3. If the cash register is stored in extreme hot or cold temperatures
(below 32 degrees or above 104 degrees Fahrenheit), allow the
temperature inside the cash register to reach room temperature before
turning it on.
4. Load the paper tape as explained in the section entitled Loading Paper.
4. DO NOT attempt to pull the paper tape when the cash register is
printing or when you are loading paper. Always use the [Feed] key to
feed paper. Pulling the paper tape could damage the print mechanism.
5. Set the desired program options as explained in the section Cash
Register Programming.
6. Once the desired program options have been programmed, set the
control switch to the R1 (journal record) or R2 (customer receipt)
position and you are ready to work with the cash register.
3
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Unpacking and Setting Up the Cash Register
The Keypad
Your cash register is equipped with a 34-key keypad by means of which
you can perform all cash register functions.
The figure below shows the keypad layout.
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2
4
6
10
1
7
11
16
9
17
8
18
5
19
12
3
4
13
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1. [Feed] (Paper Feed) - Advances the receipt or journal paper one line
feed; advances the paper continuously when held down.
2. [Clerk] - Confirms an entered clerk number and three-digit security
code. Also used to print a Clerk Report.
3. [Qty/Time] (Dual function: Multiply and time display) - Multiplies
[DEPARTMENT], [PLU] or [Ref/-] key entries; also displays the
current time in the R1 and R2 modes, if set, and is used to program
PLU item prices.
4. [#/NS] (Dual function: Non add and NS - No Sale) - Opens the cash
drawer without registering any amount or when changing cash for a
non-sales transaction. Prints entries of reference data.
5. [PLU] (Price Look Up) - Registers a preset price of an individual item
to the appropriate department. Also used to print PLU Reports.
6. [Dept Shift] (Department Shift) - Allows price entries for departments
7-12. Press this key before entering applicable department keys 7-12.
The register goes back to the non-shift mode after each department
entry.
7. [Non Tax] - Used to enter a non-tax item into a taxable department or
to enter a tax item into a non-taxable department.
8. [PO] (Paid Out) - Registers any money paid out or taken out of the
cash drawer that is not part of a sale. Paid out totals appear in the
management report.
9. [RA/ ] (Dual function: Received On Account and Euro
conversion) - When used as the RA key, registers any money received
on account that is not part of a sale; for example, the start-up money
put in the drawer at the start of each business day can be registered as
an RA. Amounts are added to the received on account total in the
management report. As the Euro key, with the cash register in its
default Local base currency this key is used to automatically calculate
and display the value in Euro of the total amount of a sale or of a
particular amount registered.
When the cash register is programmed to work in the Euro base
currency, pressing this key converts the sales total to the Local
currency. This key is also used for cash register options programming.
10. [Void] - Void/Error correction - Deletes the last item entered and used
for correcting a particular entry after it is processed and printed. Void
totals are reported in the management report.
11. [Ref/-] (Dual function: Coupon and Refund) - When used as the
coupon key, subtracts an amount from an item or the sales total, such
as a coupon deduction. When used as the Refund key, subtracts an
item that is returned for refund. Minus key totals are printed in the
management report.
12. [C] - Clears an entry made from the numeric keypad or with the
[Qty/Time] key before finalizing a transaction with a Department or
function key. This key is also used to clear error conditions.
13. [0 - 9/00] - Input amounts, indicate how many times a particular item
repeats, add and subtract percentage rates and input department code
numbers. The double zero key allows the quick entry of numbers with
two or more zeros.
14. [1-12] (Departments 1 through 12) - Used to enter single or multiple
item sales to a particular department. A VAT rate is automatically
added, if set. Department totals are shown in the management report.
Department keys 2/8, 5/11, 1/7 and 4/10 are also used in the calculator
mode when a quick calculation is needed.
15. [-%] Percent discount key - Used to subtract a percentage rate from
an individual item or an entire sale. The rate can be a pre-programmed
percentage rate or any other manually entered percentage rate.
16. [Check] - Totals sales paid by check. Check totals are printed in the
management report.
17. [Charge] - Totals sales that are charged. Charge totals are printed in
the management report. This key is also used to confirm a manager
password (or secret code) that has been entered.
18. [Sub Total] - Displays the subtotal of a sale with sales tax. Also used
during the programming of the Euro exchange rate.
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Keypad Functions
19. [Amt Tend/TOTAL] (Amount Tendered/TOTAL) - Totals exact cash
transactions, computes change and totals check and charge
transactions. This key is used along with the [C] key to enter into the
calculator mode and is also used to obtain daily grand totals of all
transactions in the "X" and "Z" positions. In the calculator mode, the
[Amt Tend/TOTAL] key is used as the "equal" (=) key.
Depending on the desired operation, slide the control switch to the
following positions:
OFF
The cash register is turned off and cannot be used.
R1
(On/Journal Tape) - The cash register is set for standard
operations, including preset options. A journal record is
printed for each transaction.
The Control System
R2
(On/Customer Receipt) - The cash register is set for
standard operations, including preset options. A customer
receipt is printed for each transaction.
The Control Switch
X
Prints the X management (mid-day) report.
The control switch is located under the journal compartment cover and
allows you to use the Off mode where the machine is turned off, the R1
(Register 1) mode where the register generates a journal record wound on
the spindle, the R2 (Register 2) mode where the register generates
customer receipts outside the machine, the X mode where you can
generate X (mid-day) reports, the Z mode where you can generate Z (endof-day) reports and the PRG mode where you can program the machine
according to your needs. This switch must be properly positioned to
operate the cash register or set the programs, and is also used to print or
reset the totals for the management report.
Z
Prints the Z management (end-of-day) report and resets
totals (except the grand total) to zero.
PRG
Used to set and change program settings.
Removable Cash Drawer with Lock
The cash drawer has slots for banknotes and slots for coins. You can
open the drawer by pressing the [#/NS] key or by the hidden emergency
lever underneath the register. If a clerk number and secret code have been
set, pressing this key will open the cash drawer only after the clerk number
and secret code have been entered.
The cash drawer is electronically locked when the control switch is set
to the Off position. In addition, the cash drawer is designed with a security
lock with key that manually locks the cash drawer and prevents it from
being electronically opened by using the [#/NS] key or by the hidden
emergency lever underneath the register.
The cash drawer can be completely removed from the register by lifting
up on the open drawer and pulling towards you.
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E (Error)
Indicates when an error is made during operation or
when programming the cash register. An error tone
sounds to alert the operator.
S (Sub-total)
Indicates that the amount shown is the subtotal of a
transaction, including sales tax if applicable.
= (Total)
Indicates that the amount shown is the transaction total.
- (Minus)
Displays a negative entry. Also displays if subtotal or cash
tendered
total is a negative number due to a return
or refund.
_ (Line)
Indicates the clerk number in use.
This extra drawer provides sufficient space for miscellaneous items.
Operator and Customer Displays
Depending on the model purchased, your cash register can be equipped
with one or two displays that provide easy viewing for the customer and
operator during a sales transaction. The operator display is located at the
front of the cash register and shows entry amounts and related transaction
information through the use of numbers, messages and special symbols.
The customer display, if present, is located at the rear of the cash register
and shows the same information as the operator display.
Reading the Display
The display is read from left to right as follows:
Department -
The first digit displays the department key pressed
for each entry.
Repeat/Multiply - The second digit displays when repeating or
multiplying items to indicate the number of items
entered at one price.
Amount -
The remainder of the display shows the entry
amount.
Special Symbol Indicators
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Deposit Drawer
Displayed when the [RA/ ] key is pressed to indicate that
the amount is displayed in the Euro.
These symbols clear automatically when you start the next entry or
press the [C] key.
Time Display
You can display the current time by simply pressing the [Qty/Time] key
with the cash register in either the R1 or R2 mode. Press the [C] key to
clear the time from the display. In its default setting, the cash register
displays the time in the 12-hour format.
NOTE: Trying to use this feature during a transaction will result in an
error tone. If this occurs, press the [C] key to clear the error and
the tone.
Special symbols appear at the far left-hand side of the displays during
cash register operation. These symbols identify the amount shown, or warn
of an error condition. They include:
C (Change)
Indicates that the displayed amount is the change due to
the customer.
7
Error Conditions
General Clearance without Clearing Totals and the
Programming
The Error Alarm
1. Open the printer compartment cover and slide the control switch to the
OFF position.
The error alarm warns of an operator error (usually when a wrong key
is pressed for a specific type of entry) or of an error made during cash
register programming. The error alarm can also indicate that the control
lock is in the wrong position for the current operation. In case of error, the
error tone sounds, the letter E is displayed and the keypad locks.
NOTE: Moving the control switch from the R1 or R2 position to another
position before completing a transaction will result in an error
condition to remind you to total the transaction.
Clearing an Error
Press the [C] key to clear an error. The tone ends, the displays clear and
the keypad unlocks, allowing you to continue with the transaction or restart
the program.
If an error condition cannot be cleared, perform a general clearance.
Bear in mind, however, that one of the two general clearance
procedures, explained in the next section, will set all counters and
totals to zero and will cancel all programmed functions.
NOTE: The [C] key also clears an incorrect entry from the display prior
to pressing a registration key. Once an entry is printed, the [Void]
key must be used to correct an error.
2. Make sure four charged AA batteries are inserted in the
battery compartment.
3. Unplug the cash register from the power socket.
4. Wait ten seconds and then reconnect the cash register to the power
socket and resume your operation.
If the cash register remains in an error condition, proceed with the
second general clearance method.
General Clearance with the Clearing of Totals and all
Cash Register Programming
NOTE: Be careful that this procedure erases all totals and counters, and
cancels the programming of the cash register.
1. Open the printer compartment cover and slide the control switch to the
OFF position.
2. With the printer compartment open, remove the back-up batteries.
3. Unplug the cash register from the power socket.
4. Wait for 15 minutes and then plug the cash register back to the
electrical power outlet.
5. Insert the batteries once again.
General Clearance
If the cash register does not function, for example while programming
and the error signal cannot be stopped by pressing the [C] key, perform a
general clearance. There are two ways of performing a general clearance,
whereby the second method resets all totals and counters and
cancels the programming. Use this method only as last resort.
8
6. Reprogram the cash register.
Inserting/Replacing Batteries
Once an entry is printed, the [C] key cannot be used to clear an error.
Press the [Void] key to correct an error already registered.
NOTE: Before inserting the batteries, make sure that the cash register is
plugged into the power socket and that the control switch is set to
the OFF position.
Proceed as follows to insert or replace the batteries:
1. Unlock the printer compartment cover, grasp the left side of this cover,
gently pull it back and then lift it off the cash register. Move the control
switch to the R1 or R2 position.
Voiding the Entry Just Completed
Simply press the [Void] key. The entry is reprinted with a "VD" symbol
followed by the amount and erased from the transaction.
Voiding an Earlier Entry
To void an earlier entry, register it again and then cancel it using the
[Void] key. When a transaction including the error is completed, proceed
with the following steps to void the error.
1. Retype the incorrect information, exactly as originally entered, and
press the [Void] key.
2. Enter the correct amount.
3. Total the transaction by pressing the [Amt Tend/TOTAL] key.
Back-up Battery System
During cash register operation, all transaction data for the management
report is stored in the register's memory. This memory also holds all
optional programming information. The memory back-up system keeps this
information stored in memory when the cash register is turned off.
2. Lift the paper journal winder spindle out of the printer compartment.
The memory is protected by four "AA" size batteries that come with
your cash register. In order to guarantee continuous back-up protection,
insert the batteries before beginning to program the cash register.
The cash register must be plugged into an electrical power outlet before
you insert the batteries.
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Voiding Errors
3. Remove the battery compartment cover by pressing on the arrow
impressed on the cover and lifting upwards, as shown by the arrows in
the figure.
7. Reposition the journal winder spindle, then reposition, close and lock
the printer compartment cover.
4. Remove the discharged batteries if you are replacing the batteries.
5. Position the new batteries making sure that the positive and negative
poles are aligned correctly. Drawings inside the battery compartment
show how the batteries must be positioned.
6. Replace the battery compartment cover by sliding it down until it clicks
into place.
NOTE: If the cash register will not be used for an extended period of
time, you may want to remove the back-up batteries to prolong
their usage. Doing this will erase all transaction and programming data stored.
Printer Compartment
The printer compartment is on the top left-hand side of the cash register.
It houses the paper tape, journal winder spindle, ink roller, back-up
batteries and the printer.
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This register comes equipped with the ink roller installed. The ink roller
releases special ink to the printhead which produces a printout on the
paper. After a period of time, depending on the usage, the ink in the ink
roller will be used up. When printing becomes faint, the ink roller needs to
be replaced.
3. To install a new ink roller, insert the ink roller according to the markings
"L" (Left) and "R" (Right) by pressing downward to lock it into
position.
NOTE: The ink roller is NOT designed to be re-inked. Under no
circumstances should this be done or permanent damage to your
cash register printhead will result.
Installing the Ink Roller
Proceed as follows to install the ink roller:
1. Unlock, open and remove the printer compartment cover.
2. The ink roller is found in front of the printhead mounted in a plastic
cartridge. To remove the roller, grasp the small clip on the on the left of
the ink roller and pull up. The ink roller will easily pull away from the
printhead.
4. Reposition, close and lock the printer compartment cover.
For best performance, store an unopened ink roller package in a cool,
dry place.
Paper Tape
This cash register uses standard 2 1/4" (57 mm) calculator paper. The
paper needs to be changed when a red line appears on the tape.
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The Ink Roller
Loading Paper
5. Insert the edge of the paper into the paper slot as shown in the figure.
Proceed as follows to load the cash register with paper.
1. Make sure the cash register is plugged into a grounded power outlet.
2. Unlock, open and remove the printer compartment cover, then remove
the plastic journal winder spindle.
6. Set the control switch to R1 or R2, press the [Feed] key and manually
feed the paper into the slot until the paper catches and advances
approximately six to ten inches above the print mechanism.
NOTE: If the paper does not feed properly, check the alignment of the
paper in the slot and/or for the straight edge on the end of the
paper roll.
3. With a pair of scissors, cut the end of the paper tape to create a
straight, even edge so that the paper can be properly fed through the
print mechanism.
4. Set the paper roll in the bottom of the printer compartment so that the
paper feeds out from the bottom of the roll.
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7. Replace journal winder with wheel to right of compartment. If you are
loading a journal record, slide edge of tape through slots on journal
winder spindle (depress the [Feed] key to advance additional tape, if
necessary). Manually roll winder toward back of register to take up
slack in tape.
4. Set the current time using the 24-hour (military) format and then
pressing [Qty/Time]. Also in this case single digits must be preceded
by a zero. For example, to set 1:05 P.M., type [1305] and then press
the [Qty/Time] to store your entry. To set 9:15 A.M., type [0915] and
then press [Qty/Time]. By default the time is displayed and printed in
the 12-hour format.
If you wish that the time just entered be displayed and printed in the
24-hour format, type [40] and then press the [RA/ ] key.
5. Set the decimal point position. For example, to leave two digits after the
decimal point, type [1] [2] and then press the [RA/ ] key.
9. Reposition, close and lock the printer compartment cover.
6. Set the first of up to four possible fixed VAT rates. For example, to set
a VAT1 rate of 16%, type [1] and then press the [Non Tax] key, type
[16000] (three digits must be entered after the desired decimal point)
and then confirm with the [Amt Tend/TOTAL] key.
Quick Start
7. Program Department 1 as a standard sales department with VAT1 and
for multiple item sales. For example, to assign VAT1, multiple item
sales and a price of £3.00 to standard Department 1, type [0] [01] and
then press [Check], type [300] and then press [Department 1/7].
Quick Start is a brief but complete start-up procedure that allows you to
begin using your new cash register as quickly as possible. Carefully follow
the steps listed below:
8. When programming is complete, exit the program mode by sliding the
control switch to the OFF position.
1. Make sure the cash register is plugged into a grounded power outlet
and that 4 charged AA size memory backup batteries have been
inserted as explained in the related section.
2. Open the printer compartment cover and slide the control switch to the
PRG position.
3. Set the current date in the day/month/year format by typing the
corresponding numeric keys and then pressing [#/NS]. Single digits
must be preceded by a zero. For example, to set January 12, 2001, type
[120101] and then press the [#/NS] key to store your entry.
If you wish that the date just entered be printed in the
month/day/year format, type [70] and then press the [RA/ ] key.
9. To ring up a sales, slide the control switch to the R1 or R2 position (R1
winds a journal record on the spindle, R2 gives you customer receipts
through the window opening). Follow the instructions given in the
section entitled Transaction Examples. If clerk numbers are
programmed, be sure to enter the Clerk number followed by the
[Clerk] key in the R1 or R2 position before performing any sales
transactions.
To print management reports, slide the control switch to the X or Z
position as needed and then press the [Amt Tend/TOTAL] key.
Once you have mastered the Quick Start operations, you will
undoubtedly want to expand your use of the machine by studying other
sections of this manual and incorporating new programming into your
personalized cash management system. For example, other valuable
functions include Percent Discount Rate, Department Status, Price LookUps (PLUs), Euro Conversions, and many more.
13
ENGLISH
8. Pass the edge of the customer receipt through the receipt window on
the compartment cover.
Programming the Euro as the Cash Register's Base
Currency
Cash Register Programming
By default the cash register is programmed to work with your currency
as the base currency. If you wish to perform sales transactions in Euro,
you need to reprogram the cash register's base currency. Proceed as
follows to do so:
This cash register can be programmed to tailor its features according to
your specific needs. This programming facility allows you to:
1. Open the printer compartment and slide the control switch to the PRG
position.
2. Type [14] followed by [1] and then press the [RA/ ] key.
3. Slide the control switch to either the R1 or R2 position and then refit,
close and lock the printer compartment cover.
Helpful Hints for a Successful Start-Up
This cash register has up to 12 departments available. You may assign
the taxable status to any other department by repeating the tax assignment
procedure used for Department 1. For departments 7-12, press the [Dept
Shift] key before the applicable department key. For example, to select
Department 10 press [Dept Shift] followed by the [Department 4/10]
key.
It is not necessary to re-program the entire machine to make a single
program change or correction. If you wish to make a change, such as an
update on a VAT rate, be sure that you are in the program mode, then redo the program in question. A new program entry will automatically
override a previous entry.
Remember that you enter into the program mode by moving the control
switch to the PRG position.
Be sure to slide the control switch to the OFF position at the end of a
business day.
In order to ensure continuous battery back-up protection, it is important
that the batteries be changed at least once every year.
14
•
•
•
•
•
•
•
•
•
•
•
Define three-digit secret codes for each of the 6 programmable clerks
Set the date and time
Set percent discount (-%) rates
Define decimal point positions
Define up to four VAT rates
Define a department tax status
Define Price Look-Ups (PLUs) for individual items
Set an exchange rate for the Euro
Program the different system options available
Define a calculator mode password
Define a manager password for the PRG and Z modes.
Set some of or all of the above features, depending on your business
needs. These program settings will reside in the cash register's memory
until you change them or deactivate the battery back-up system.
Setting Cash Register Features
All cash register features are programmed by first switching the
cash register into the program (PRG) mode by using the control
switch located in the printer compartment.
This chapter provides simple step-by-step procedures on how to program
the cash register. An example is provided after each procedure. It is
suggested that you first run through all the examples to become familiar
with the cash register's programming facilities, then program the cash
register according to your own specific needs.
In case an error condition cannot be cleared, perform one of the two
general clearance methods explained in the section entitled General
Clearance. Remember that the second general clearance sets all
counters and totals to zero, and cancels all features programmed.
Making Changes to Cash Register Programming
Once the cash register is programmed to satisfy your specific needs,
there is no need to reprogram the entire machine to make single program
changes or corrections. If you wish to make a change (such as an update
to VAT rates, PLUs or Euro exchange rates), be sure you are in the
program mode, re-do the program in question and finalize when you are
ready to exit the programming mode. A new program entry will
automatically overwrite a previous entry for the same program.
Entering the Program Mode
To enter into the program mode, unlock, open and remove the printer
compartment cover and then slide the control switch to the PRG position.
Refit the printer compartment cover.
Exiting the Program Mode
To exit the program mode, open the printer compartment cover and slide
the control switch to the R1 or R2 position if you wish to carry out sales
transactions, to the X or Z position if you wish to take management
reports, or to the OFF position if you wish to exit.
Clearing Errors
To clear an error made during the programming phase, simply press the
[C] key. The error tone ends, the display clears and the keypad unlocks.
If the message "SEC Code" is displayed, this means that a PRG and Z
mode security password was programmed. Enter the 4-digit code followed
by the [Charge] key to continue.
Clerk Numbers and Secret Codes
Clerk codes are a special security feature to control access to the
register. You can program up to 6 individual clerk numbers linked to secret
entry codes of three digits each.
Programming a Secret Code Linked to a Clerk
Number
1. Open the printer compartment and slide the control switch to the PRG
position.
2. Activate the clerk system by typing [44444] followed by [1] and then
pressing the [Amt Tend/TOTAL] key.
3. Type [444444] and press the [Amt Tend/TOTAL] key.
4. Type a number to identify the clerk which the secret code will be
linked.
5. Set a three-digit secret code by typing three [numeric keys].
6. Press the [Clerk] key.
Repeat the above operations (from step 3 to step 6) to assign a secret
code to the remaining 5 Clerks or use the [C] key to exit from Clerk
Secret Code programming.
If you wish to change the clerk's secret code and the Clerk system is
already activated, there is no need to perform step 2 above.
Example: Assign secret code 106 to Clerk 1 for the first time.
Type/Press:
[44444] + [1] + [Amt Tend/TOTAL] + [444444] + [Amt Tend/TOTAL] +
[1106] + [Clerk]
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ENGLISH
NOTE: Program all the desired features at the same time in order to
create a single receipt of all selections. Keep the receipt in a safe
place for future reference.
Deactivating the Clerk System
Date and Time
Proceed as follows if for any reason you wish to deactivate the Clerk
system, in other words if you no longer want to enter a clerk number and
related secret code to perform sales transactions.
Set the date to print the current date at the top of each receipt, journal
record or management report. The date will print in the
day/month/year format unless otherwise programmed as explained in the
section entitled Programming System Options.
1. Open the printer compartment and slide the control switch to the PRG
position.
2. Type [44444] followed by [0] and then press the
[Amt Tend/TOTAL] key.
3. Slide the control switch to your operating mode and then close the
printer compartment cover.
Entering a Clerk Number/Secret Code Before Cash
Register Operations
Proceed as follows to enter a defined Clerk number and related secret
code before using the cash register in the REG operating mode.
1. Open the printer compartment and slide the control switch to the R1 or
R2 position.
2. Type a Clerk number [1, 2, ... or 6].
Set the time to print the current time at the bottom of the receipt. The
time prints in the hour:minutes format and by default assumes the 12-hour
format. You can display the time by pressing the [Qty/Time] key when
the cash register is in the R1 or R2 mode.
The date and time change automatically as long as the cash register is
plugged into the wall outlet or the battery back-up system remains active.
Setting the Date
Proceed as follows to set the current date:
1. Slide the control switch to the PRG position.
2. Type the [numeric keys] representing the current date. Remember to
use the DDMMYY format. Single digit numbers for months and days
must be preceded by a zero (0).
3. Type the corresponding three-digit code.
3. Press the [#/NS] key to store the date.
4. Press the [Clerk] key.
4. Program another feature or exit program mode by sliding the control
switch to the OFF position.
The clerk number indicator light will display a line (_) to indicate the
clerk number that is in use (CL 1 ...CL 6) and that it is now possible to
carry out transactions. The clerk number is printed on the sales receipt and
on the management reports.
16
Example: Set a date of January 12, 2001.
Type/Press:
[120101] + [#/NS]
NOTE: If you wish that the date just entered be printed in the month/day/
year format, type [70] and then press the [RA/ ] key. More
information on how to change the cash register's basic programming is explained in the section Programming System Options.
Proceed as follows to set the correct time in the hour:minutes format:
Setting a Percent Discount (-%) Rate
Proceed as follows to define a standard discount rate:
1. Slide the control switch to the PRG position.
1. Slide the control switch to the PRG position.
2. Type the [current time] using the HH:MM format.
2. Type the [numbers] representing the desired percentage rate. Up to
four digits ranging from 0 to 99.99 can be used, and you MUST enter
a total of four digits, two before and two after the desired decimal
place. For example, to enter 10%, type [1000], to enter 6.5% type
[0650].
NOTE: Time is set according to international, or military time
(24-hour clock format). To correctly enter this time, simply add
12 to all hours in the PM. For example, to set the time to 9:00
AM, type [0900]; to set the time to 2:15 PM, type [1415].
3. Press the [Qty/Time] key to store the entered time.
4. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Set the time at 3:30 PM.
Type/Press:
[1530] + [Qty/Time]
NOTE: If you wish that the time just entered be printed and displayed in
the 24-hour format, type [40] and then press the [RA/ ] key.
More information on how to change the cash register's basic
programming is explained in the section Programming System
Options.
3. Press the [-%] key to store the rate.
4. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Program a standard 10% discount rate.
Type/Press:
[1000] + [-%]
Decimal Point Position
The decimal point setting is preset to the x.xx format. This format can be
changed, as needed, to one of the other settings below.
Changing the Decimal Point Position
Percent Discount (-%)
Setting this option automatically calculates the preset rate each time the
[-%] key is pressed. The percentage rate can be discounted from an
individual item or from a sales transaction total.
Proceed as follows to define a new position for the decimal point.
1. Slide the control switch to the PRG position.
2. Type [1] followed by the status number [0, 1, 2 or 3] to select the
desired format as indicated in the following table:
Status Number
0
1
2
3
Format
x
x.x
x.xx
x.xxx
17
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Setting the Time
3. Press the [RA/ ] key to set the new format.
4. Program another feature or exit program mode by sliding the control
switch to the OFF position.
Example: Set a VAT1 rate of 5.5%, VAT2 rate of 7%, VAT3 rate of 16%
and a VAT4 rate of 20%.
Type/Press:
[1] + [2] + [RA/ ]
Type/Press:
[1] + [Non Tax] + [5500] + [Amt Tend/TOTAL]
[2] + [Non Tax] + [7000] + [Amt Tend/TOTAL]
[3] + [Non Tax] + [16000] + [Amt Tend/TOTAL]
[4] + [Non Tax] + [20000] + [Amt Tend/TOTAL]
Value Added Tax (VAT) Rates
Department Tax Status
Up to four VAT rates (VAT1, VAT2, VAT3 and VAT4) can be preset in
the cash register. A maximum 5-digit VAT rate can be programmed (099.999%).
A total of 12 departments are available on your cash register. Each
department can represent a category of merchandise. For example,
Department 1 can represent the sale of beverages, Department 2 the sale
of sandwiches, Department 3 candy and so on. Each department can be
programmed as taxable or non-taxable. If desired, each department can
also be programmed with a preset price.
Example: Program the cash register so that two digits are left after the
decimal point.
Setting a Fixed VAT Rate
Proceed as follows to program a fixed tax rate:
1. Slide the control switch to the PRG position.
2. Type the [numbers] which represent the VAT (1 for VAT1, 2 for
VAT2, 3 for VAT3 and 4 for VAT4).
3. Press the [Non Tax] key.
4. Type the VAT rate. Up to five digits can be used, and you MUST enter
three digits after the desired decimal place. For example, to enter a
5.5% VAT rate, type [5500]; to enter a 16% VAT rate, type [16000].
5. Press the [Amt Tend/TOTAL] key.
NOTE: If you make an error, press the [C] key and start again from step
2.
6. Program another feature or exit program mode by sliding the control
switch to the OFF position.
18
The programming of the departments consists of three steps; selecting
the Tax Status, Multiple/Single Item Sale and Department Preset Price:
• Tax Status - Allows you to tax or not to tax a department key. It is
used to link a single VAT rate (VAT1) or multiple VAT rates.
• Multiple/Single Item Sales - Multiple item sale (standard) allows
many items to be rung up within a transaction. A Single item sale
allows only one item to be rung up in a transaction.
• Department preset price (optional) - Allows you to program a price
in a department key to save time when ringing up a sales entry. The
price will automatically ring up each time the appropriate department
key is pressed.
Price Look-Ups (PLUs)
Multiple/Single Entry
Tax Status
0 = Multiple Item Sales
1 = Single Item Sales
00 =
01 =
02 =
03 =
04 =
Depending on the model purchased, a total of 99 or 200 Price Look Up
(PLU) codes are available on this cash register. The Price Look Up
system allows for fast, accurate entry of an item and automatically records
the number of items sold.
Non-taxable
Taxable with VAT1
Taxable with VAT2
Taxable with VAT3
Taxable with VAT4
Linking a Multiple/Single Item Cash Sale, Tax Status
and Item Price to a Department
Proceed as follows:
1. Slide the control switch to the PRG position.
2. Define a [Multiple/Single Item] sale and [Tax Status] by referring
to the table above.
3. Press the [Check] key.
4. Type a [unit price] to assign to a specific item and then assign it to a
department by pressing the related [Department] key. Use the [Dept
Shift] key for departments from 7 to 12.
5. Program another feature or exit program mode by sliding the control
switch to the OFF position
Example: Program a multiple item sale status, VAT2 and an item price of
£2.50 to Department 2.
There are two methods in programming PLUs. One method is to set the
PLU number with a preset price known as a Fixed PLU Price. The
second method is to set the PLU without a preset price, where you are
able to manually enter the price of an item while still having the sales
activity recorded under the PLU number on management reports, known
as an Open PLU Price (Sub-department). The Open PLU Price is
recommended for items whose prices change frequently.
Before getting started with programming PLUs, proceed with the
following three steps:
1. Make a list of the PLU numbers and their prices you wish to program.
2. Decide whether you want the PLU number designated as a Fixed PLU
Price or an Open PLU Price. Note: The Fixed PLU Price does not
allow you to override or change a preset price in the register
mode whereas the Open PLU Price does.
3. Determine if each PLU number requires tax or no tax. If tax is
required for a particular PLU number, be sure to link the PLU number
to a department that is programmed for tax. Likewise, if a PLU
number does not require tax, then link the PLU number to a
department not programmed for tax.
Type/Press:
[0] + [02] + [Check] + [250] + [Department 2/8]
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ENGLISH
You can assign the following options to individual departments:
Programming PLU Status
The PLU status programming procedure should only be performed if you
are interested in the Open PLU Price (Sub-department) option. Otherwise,
proceed to the next section entitled "Programming PLU Prices". The PLU
status options are the following:
0 = Fixed PLU Price (the factory set default setting)
1 = Open PLU Price (Sub-department option)
Proceed as follows to program a PLU status:
1. Slide the control switch to the PRG position.
2. Press the [PO] key to begin programming the PLU status.
3. Type the [PLU number between 1 and 99 or 200, depending on
the model purchased], press the [PLU] key, type the [PLU Status
number] and then press the [Department] key. Use the [Dept Shift]
key for departments from 7 to 12.
4. Repeat step 3 for all desired PLU numbers.
5. Press the [PO] key to finish programming the PLU status.
6. Continue to the next section on programming the PLU Price.
Example: Create PLU 6 with an open PLU price status to
Department 6.
Type/Press:
[PO] + [6] + [PLU] + [1] + [Department 6/12] + [PO]
20
Programming PLU Prices
Proceed as follows to program a PLU item price:
1. Slide the control switch to the PRG position.
2. Press the [Qty/Time] key to begin programming.
3. Type a [PLU number between 1 and 99 or 200, depending on the
model purchased] and then press the [PLU] key.
4. Type the [unit price] that you wish to assign to that PLU and then
press the appropriate [Department] key. Use the [Dept Shift] key for
departments from 7 to 12.
5. Repeat steps 3 and 4 for all desired PLU numbers. Note that when you
are programming PLU numbers consecutively it is not necessary to
type the PLU number each time. The system automatically prompts
you with the next PLU number.
6. Press the [Qty/Time] key to finish programming PLU prices.
Example: Create PLU 1 with a unit price of £1.50 assigned to
Department 3 and then create PLU 3 with a unit price of £10.00 assigned
to Department 12.
Type/Press:
[Qty/Time] + [1] + [PLU] + [150] + [Department 3/9] + [3] + [PLU] +
[1000] + [Dept Shift] + [Dept 6/12] + [Qty/Time]
Programming System Options
You can program the Euro exchange rate so that the cash register can
automatically calculate the transaction from your local currency into Euro
and vice versa depending on the cash register's base currency (Local or
Euro). The cash register is programmed by default so that your local
currency is the base currency. If you wish to change the base currency to
Euro, refer to the "Programming System Options" section in this manual,
Machine Condition 14.
Your cash register's system options programming feature includes 14
options for the operation of the cash register. Each of the functions
described in this section is already set upon delivery of the cash register to
meet the most frequent requirements. The cash register's factory default
settings, which you can reprogram at any time, are indicated in bold print in
the table below.
Programming the Euro Exchange Rate
Machine
Condition
Settings
Euro exchange rate programming consists of firstly defining the position
of the decimal point of the Euro exchange rate (0-8 digits after the decimal
point), the position for the decimal point of the changed amount which is
also printed on the sales receipt (0-3 digits after the decimal point), and
then the actual current exchange rate (up to 6 digits). To provide you with
the Euro value, the cash register divides the local currency value by the
exchange rate defined.
1
0 = No digit after the decimal point
1 = 1 digit after the decimal point
2 = 2 digits after the decimal point
3 = 3 digits after the decimal point
2
N/A
Proceed as follows to program or update the exchange rate of your local
currency into Euro:
3
0 = Preset USA tax mode
1 = Preset Canadian tax mode
2 = Preset VAT mode
4
0 = Time display and print in the 24-hour format
1 = Time display and print in the 12-hour format
5
0 = Setting of non-taxable limit without GST TAX for
Canadian tax mode
1 = Setting of non-taxable limit with GST TAX for Canadian tax
mode
6
0 = REG 2 print mode activated
1 = REG 2 print mode deactivated (no printing)
7
0 = Date set in the Month/Day/Year format
1 = Date set in the Day/Month/Year format
8
N/A
1. Slide the control switch to the PRG position.
2. Type the [decimal point position] of the exchange rate (0-8 digits
after the decimal point).
3. Type the [decimal point position] of the converted amount (0-3 digits
after the decimal point).
4. Type the [exchange rate] using up to six digits without specifying any
decimal point.
5. Press the [Sub Total] key to store the exchange rate.
Example: Program an exchange rate of £ 0.63 to the Euro.
Type/Press:
[2] + [2] + [000063] + [Sub Total]
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ENGLISH
Euro Exchange Rate Programming
Machine
Condition
9
Settings
0 = Non-selection of the TAX ON TAX Canadian taxation
system
1 = Selection of the TAX ON TAX Canadian taxation system
10
N/A
11
0 = Euro convert function not allowed
1 = Euro convert function allowed
12
0 = Zero price entry not allowed
1 = Zero price entry allowed
13
0 = Print conversion tender only
1 = Print all tender
14
0 = Local base currency
1 = Euro base currency
Changing the Cash Register's Standard Settings
Proceed as follows if you wish to change any of the standard machine
settings indicated in the previous table:
1. Slide the control switch to the PRG position.
2. Type the [number] of the machine condition (1-14 as indicated in the
table) that you wish to alter.
3. Type the [number] of the required setting.
4. Press the [RA/ ] key.
5. Program another feature or exit the program mode by sliding the
control switch to the OFF position.
Example: Program the cash register to work with a Euro base currency.
Type/Press:
[14] + [1] + [RA/ ]
PLU Programming Dump Report
If a large number of PLUs are created (bear in mind that up to 99 or 200
PLUs, depending on the model purchased, can be programmed), a
separate receipt can be printed indicating all the PLUs programmed. Their
number, associated price, VAT rate indicator (if applicable) and associated
department are reported on this receipt, which should be kept in a safe
place for future reference.
22
Programming a Manager Password
Proceed as follows to print a PLU report:
1. Slide the control switch to the PRG position.
2. Press the [PLU] key to print the list.
3. Slide the control switch to the OFF position to exit the program mode.
You can define a manager password to prevent unauthorized access to
the machine's programming mode (PRG) and Z mode. Since the
management reports taken in the Z mode reset transaction totals to zero, a
management password prevents the accidental resetting of these totals by
unauthorized personnel.
Defining the PRG and Z Mode Manager Password
Shown below is an example PLU dump report.
PLU number
Fixed PLU
programming status
Department
the PLU is
linked to
Price with
associated VAT
Proceed as follows to define a manager password that grants access to
the PRG and Z modes:
1. Slide the control switch to the PRG position.
2. Type your 4-digit manager password and then press the [Charge] key.
The password entered is displayed and printed.
NOTE: If you define a manager password of 0000, the password security
protection feature will not work.
Example: Define manager password 9876 for the PRG and Z modes.
PLU price with
no VAT
Open PLU
programming status
Type/Press:
[9876] + [Charge]
NOTE: If you set a PRG and Z mode manager password, you will not be
able to alter your program or print your management reports until
the correct password is entered. If you attempt to make changes
to the machine's configuration or to print a Z management report,
the message "SEC Code" is displayed prompting you to enter the
password.
Clearing the PRG and Z Mode Manager Password
Proceed as follows to clear the manager password that grants access to
the PRG and Z modes:
1. Slide the control switch to the PRG position.
2. Type [0] + [0] + [0] + [0] and press the [Charge] key.
23
ENGLISH
Printing an All PLU Dump Report
Using the Cash Register in a Password Protected
Mode
Using the Password to Access the Program Mode
If a manager password was defined to protect unauthorized access to
the PRG mode, proceed as follows to enter the specific password so that
you can work normally in this mode:
1. Slide the control switch to the PRG position.
2. Type the specific 4-digit password.
3. Press the [Charge] key.
Using the Password to Access the Z Management
Mode
If a manager password was defined to protect unauthorized access to
the Z mode, proceed as follows to enter the specific password so that you
can work normally in this mode:
1. Slide the control switch to the Z position.
2. Type the specific 4-digit password.
3. Press the [Amt Tend/TOTAL] key.
Calculator Mode
The calculator mode is a non-print mode that allows the use of the
numeric keys with the plus, minus, multiply, division and equal keys. The
[C] key can also be used in this mode. The calculator mode puts the
convenience of a calculator right at your fingertips and is useful when a
quick calculation is needed.
The calculator mode can only be accessed in the R1 or R2 position. It
cannot be accessed in the X or Z position nor in the middle of a sales
transaction.
If desired, you can assign a calculator mode password to restrict access
to this mode. If a password is assigned, an error tone will sound if an
attempt is made to enter the calculator mode without entering the
password.
In the calculator mode, the operational keys are limited to the following:
[C]
[Amt Tend/TOTAL]
[Department 1/7]
[Department 4/10]
[Department 2/8]
[Department 5/11]
[Numeric keys 0-9]
Clear
=
+
x
+
Entering the Calculator Mode
Proceed as follows to enter into the calculator mode:
1. Slide the control switch to the R1 or R2 position.
2. Hold down the [C] key and press the [Amt Tend/TOTAL] key.
3. The decimal point will appear on the display indicating that the
calculator mode is in operation.
24
Proceed as follows to exit from the calculator mode:
1. Slide the control switch to the R1 or R2 position.
2. Hold down the [C] key and press the [Amt Tend/TOTAL] key.
3. The decimal point will disappear from the display indicating that you
are now back into the normal register mode.
Assigning the Calculator Mode Password
Proceed as follows to assign a password that prevents unauthorized
access to the functions provided by the calculator mode:
1. Slide the control switch to the PRG position.
2. Type [8], enter the [4-digit number] which will be your calculator
mode password and then press the [RA/ ] key.
NOTE: The 4-digit number cannot be 0000.
3. Slide the control switch to the OFF position to exit the PRG mode.
Example: Define calculator mode password 1962.
Type/Press:
[8] + [1962] + [RA/ ]
Accessing the Calculator Mode Protected by a
Password
Proceed as follows to access a password protected calculator mode:
1. Slide the control switch to the R1 or R2 position.
2. Enter the four-digit calculator mode password.
3. Hold down the [C] key and press the [Amt Tend/TOTAL] key.
The Non-Print Mode
This cash register model can be programmed to be in the non-print
mode. This mode will stop the printing of sales transactions in the R2
(Receipt) mode. While in the non-print mode, the sales totals will be
maintained and the management reports will print. This feature is useful
for those times when a receipt tape is not required yet you need to keep
track of sales totals.
Activating the Non-Print Mode
Proceed as follows to activate the non-print mode:
1. Slide the control switch to the PRG position.
2. If a security code has been assigned, enter this code and then press the
[Charge] key.
3. Type [6] followed by [1], and then press the [RA/ ] key. The
non-print mode is now activated and no printing will occur in the R2
mode.
4. Continue with other programming or slide the control switch to another
position.
Turning Off the Non-Print Mode
Proceed as follows to deactivate the non-print mode:
1. Slide the control switch to the PRG position.
2. If a security code has been assigned, enter this code and then press the
[Charge] key.
3. Type [6] followed by [0], and then press the [RA/ ] key. The
non-print mode is now turned off and printing will occur in the R2
mode.
4. Continue with other programming or slide the control switch to another
position.
4. A decimal point will appear on the display indicating that the calculator
mode is in operation.
25
ENGLISH
Exiting the Calculator Mode
Machine Programming Report
Transaction Examples
As you program the cash register's different features according to your
specific needs, the values that you define are printed on the paper tape. It
is suggested that you store this programming printout in a safe place so
that you can keep track of how your cash register is programmed.
Provided below is an example printout of how the cash register is
programmed according to the examples provided in the previous sections.
This section provides examples on how to complete different types of
transactions. Sample receipts are included which reflect some of the
programming examples used in the chapter entitled Cash Register
Programming.
Entering the Register Mode
Date
Time
Clerk system active
Clerk number and
secret code assigned
1. Open the printer compartment and slide the control switch to the R1 or
R2 position. Remember that the R1 position registers all sales
transactions on the journal record while the R2 position provides
customer receipts.
VAT1 rate assigned
2. If the Clerk System option was set to active as explained in the section
entitled Clerk Numbers and Secret Codes, enter the related Clerk
number assigned and its associated three-digit secret code.
Programming mode
Programmed percent
discount rate
Decimal point
position
The cash register has two register modes (R1 and R2) which are used to
record ordinary sales transactions. Proceed as follows to enter into the
register mode:
VAT2 rate assigned
Multiple item
sale
VAT3 rate assigned
Exiting the Register Mode
VAT4 rate assigned
To exit the register mode at the end of a transaction, simply open the
printer compartment and slide the control switch to the OFF position.
Programmed
department
Item price with
associated VAT
Programmed
Euro exchange
rate
PRG and Z mode
password
Calculator mode
password
26
Clearing Errors
Detailed instructions on how to clear all kinds of errors which may occur
during cash register operations are explained in the section entitled Error
Conditions at the beginning of this manual.
Sample Receipt
The following symbols appear on the paper tape. They are printed to the
right of the entries to identify various totals and transaction operations.
Some of these symbols also appear on the management report. They
include:
The following sample receipt shows where general transaction
information is printed on a customer receipt.
1-6
CA
CH
CK
CG
CD
ST
*
RF
TX1
TX2
TX3
TX4
%
X
@
VD
NS
RA
PO
#
Clerk number
Cash transaction total
Charge transaction total
Check transaction total
Change
Cash in Drawer amount
Sub Total
Total of a transaction
Refund or Return total
VAT1 applied to a sale
VAT2 applied to a sale
VAT3 applied to a sale
VAT4 applied to a sale
Percent discount applied to an item or sale
Coupon or discount/refund or Void
Quantity being multiplied
Item price being multiplied
Voided entry
No Sale
Amount Received on Account
Amount Paid Out
Value in Euro
Indicates a number assigned to a transaction
ENGLISH
Transaction Symbols
Clerk number
Departments
Item price with
department VAT rate
Item price in nontaxable department
Transaction
subtotal
VAT totals
Total balance due in
local currency
Cash tendered
Total balance due in
converted currency
Change due
Change due in
converted currency
Time
Consecutive receipt
number
Date
27
Standard Transactions in Local Base Currency
Registering a Single Item Sale with Change Tender
Up to seven digits can be used for the amount of the entry.
Example: Register a £1.00 item in Department 1 (programmed at a 5.5%
fixed VAT rate). Subtotal the transaction and compute change for £5.00.
Registering a Multiple Item Sale with Exact Cash
Tender in Local Currency
Example: Register a £2.50 item to Department 1, a £.50 item to Department 5 and a £1.65 item to Department 8, with an exact tender of £4.65.
Proceed as follows:
1. Type [250] and press the [Department 1/7] key.
Proceed as follows:
1. Type [100] and press the [Department 1/7] key.
2. Type the amount tendered [500] and press the [Amt Tend/TOTAL]
key. The transaction is ended and the change due to the customer is
displayed.
2. Type [50] and press the [Department 5/11] key.
3. Type [165] and press the [Dept. Shift] + [Department 2/8] key.
4. Press the [Sub Total] key to display and print the current balance due.
5. Press the [Amt Tend/TOTAL] key to end the transaction.
Change on a cash tender
Change in converted
currency (Euro)
28
Transaction total in local
and converted currency
Exact cash tender in
local currency
Registering a Sale of Multiple Items at Same Cost
Example: Register a £10.00 item to Department 1, a £20.00 item to
Department 2, with an exact tender of 47.62e.
Example: Multiply two items costing £1.50 and register the sale to
Department 1. Compute change for £5.00.
Proceed as follows:
ENGLISH
Registering a Multiple Item Sale with Exact Cash
Tender in Euro
Up to three digits can be used for the quantity multiplied.
Proceed as follows:
1. Type [1000] and press the [Department 1/7] key.
1. Type the number of items [2] and press the [Qty/Time] key.
2. Type [2000] and press the [Department 2/8] key.
2. Type their cost [150] and press the [Department 1/7] key.
3. Press the [Sub Total] key to display and print the current balance due
in Local currency.
3. Press the [Sub Total] key to display and print the current balance due.
4. Press the [RA/ ] key to display the current balance due in Euro.
4. Type the amount tendered [500] and press the [Amt Tend/TOTAL]
key. The transaction is ended and the change due to the customer is
displayed.
5. Press the [Amt Tend/TOTAL] key to end the transaction.
Number of items at same cost
multiplied by unit price
Total cost with VAT rate
Transaction total in local and
converted currency
Exact cash tender in
converted currency (Euro)
29
Registering a Multiple Department Sale with Payment
and Change Tender
Example: Register a £69.99 item to Department 1 (programmed at a
5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20%
VAT rate) and a £3.50 item to Department 7 (programmed without VAT).
Compute change for £100.00.
Proceed as follows:
1. Type [6999] and press the [Department 1/7] key.
2. Type [599] and press the [Department 4/10] key.
3. Type [350] and press the [Dept. Shift] + [Department 1/7] key.
4. Press the [Sub Total] key to display and print the current balance due.
Cash payment
5. Type the amount tendered [10000] and press the
[Amt Tend/TOTAL] key. The transaction is ended and the change
due to the customer is displayed.
Change tendered
30
ENGLISH
Registering a Multiple Department Sale with Payment
in Euro and Change Tender in Local Currency
Example: Register a £69.99 item to Department 1 (programmed at a
5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20%
VAT rate) and a £3.50 item to Department 7 (programmed without VAT).
Compute change for 150.00e.
Proceed as follows:
1. Type [6999] and press the [Department 1/7] key.
2. Type [599] and press the [Department 4/10] key.
3. Type [350] and press the [Dept Shift] + [Department 1/7] key.
4. Press the [Sub Total] key to display and print the current balance due
in Local currency.
5. Press the [RA/ ] key to display the current balance due in Euro.
Cash payment in Euro
Change tendered in
local currency
6. Type the amount tendered in Euro [15000] and press the
[Amt Tend/TOTAL] key. The transaction is ended and the change
due to the customer is displayed.
31
Registering a Charge Transaction
Split Cash/Charge Tendering in Local Currency
Charge transactions are counted and registered to the charge total in the
financial report.
Example: Register a £10.00 item and a £15.00 item to Department 2.
Split the amount tendered between £20.00 cash and £5.00 charge in Local
currency.
Example: Register a £2.50 item to Department 1 and a £3.00 item to
Department 2 as a charge transaction. Use the [Sub Total] key to print the
sub total on the sales receipt.
Proceed as follows:
Proceed as follows:
1. Type [1000] and press the [Department 2/8] key.
2. Type [1500] and press the [Department 2/8] key.
1. Type [250] and press the [Department 1/7] key.
2. Type [300] and press the [Department 2/8] key.
3. Press the [Sub Total] key to display and print the current balance due.
4. Press the [Charge] key to end the transaction.
3. Press the [Sub Total] key to display and print the current balance due
in Local currency.
4. Type the cash tendered [2000] and press the [Amt Tend/TOTAL]
key. The remaining balance due (5.00) is displayed.
5. Press the [Charge] key to end the transaction.
Sales total in local and
converted currency
Amount charged
Cash payment
Charge payment
32
Check Tendering
Example: Register a £8.00 item and a £12.00 item to Department 3. Split
the amount tendered between 10.00e cash and 21.75e charge.
Example: Register a £70.00 item paid by check to Department 4.
Proceed as follows:
ENGLISH
Split Cash/Charge Tendering in Euro
Proceed as follows:
1. Type [7000] and press the [Department 4/10] key.
1. Type [800] and press the [Department 3/9] key.
2. Press the [Check] key and the transaction ends successfully.
2. Type [1200] and press the [Department 3/9] key.
3. Press the [Sub Total] key to display and print the current balance due
in Local currency.
4. Press the [RA/ ] key to display the current balance due in Euro.
5. Type the cash tendered in euro [1000] and press the
[Amt Tend/TOTAL] key. The remaining balance due in Local
currency is displayed.
6. Press the [RA/ ] key again. The remaining balance due in Euro
(19.59) is displayed.
Check payment
7. Press the [Charge] key to end the transaction.
Sales total in local and
converted currency
Cash payment in Euro
Charge payment in Euro
33
Check Tender with Change in Local Currency
Check Tender in Euro with Change in Local Currency
Example: Register a £19.50 item to Department 4, a £2.50 item to
Department 5 and a £5.00 item to Department 12. Compute the change in
Local currency for a £30.00 check tender.
Example: Register a £19.50 item to Department 4, a £2.50 item to
Department 5 and a £5.00 item to Department 11. Compute the change in
Local currency for a 40.00e check tender.
Proceed as follows:
Proceed as follows:
1. Type [1950] and press the [Department 4/10] key.
1. Type [1950] and press the [Department 4/10] key.
2. Type [250] and press the [Department 5/11] key.
2. Type [250] and press the [Department 5/11] key.
3. Type [500] and press the [Dept Shift] and [Department 6/12] keys.
3. Type [500] and press the [Dept Shift] and [Department 5/11] keys.
4. Press the [Sub Total] key to display and print the current balance due.
4. Press the [Sub Total] key to display and print the current balance due
in Local currency.
5. Type the amount paid by check [3000] and press the [Check] key.
The change due to the customer is displayed and the transaction ends
successfully.
5. Press the [RA/ ] key to display the current balance due in Euro.
6. Type the amount tendered by check in Euro [4000] and press the
[Check] key. The change due in local currency is displayed and the
transaction ends successfully.
Transaction subtotal
Check payment
Change tendered
Sales total in local and
converted currency
Check payment in Euro
Change tendered in
local currency
34
Example: Register a £24.00 item to Department 1, a £36.00 item to
Department 3 and a £4.00 item to Department 4. Split the tender between
£60.00 check and £4.00 cash.
Proceed as follows:
1. Type [2400] and press the [Department 1/7] key.
Split Check Tender in Local Currency/Cash Tender
in Euro
Example: Register a £18.00 item to Department 2, a £24.00 item to
Department 3 and a £2.50 item to Department 4. Split the tender between
a £20.00 check and 38.89e cash.
Proceed as follows:
2. Type [3600] and press the [Department 3/9] key.
1. Type [1800] and press the [Department 2/8] key.
3. Type [400] and press the [Department 4/10] key.
2. Type [2400] and press the [Department 3/9] key.
4. Press the [Sub Total] key to display and print the current balance
due.
5. Type the amount to be tendered by check [6000] and then press the
[Check] key. The remaining balance due is displayed.
6. Press the [Amt Tend/TOTAL] key when the corresponding cash is
tendered. The transaction ends successfully.
3. Type [250] and press the [Department 4/10] key.
4. Press the [Sub Total] key.
5. Type the amount to be tendered by check in local currency [2000] and
then press the [Check] key. The remaining balance due is displayed in
Local currency.
6. Press the [RA/ ] key to display the remaining balance due in Euro.
7. Press the [Amt Tend/TOTAL] key when the corresponding cash is
tendered in euro. The transaction ends successfully.
Transaction subtotal
VAT totals
Check payment
Cash payment
35
ENGLISH
Split Check/Cash Tender in Local Currency
Examples of Transactions in Euro Base Currency
This section provides a few transaction examples performed with a Euro
base currency. By default the machine is programmed with a Local base
currency. In order to program the machine for a Euro base currency, set
Machine Condition 14 to the value 1 as indicated in the section entitled
"Changing the Cash Register's Standard Settings".
When the base currency is set to Local, the converted amount is in Euro
while when the base currency is set to Euro, the converted amount is in
Local.
Registering a Single Item Sale with Change Tender
Up to seven digits can be used for the amount of the entry.
Check payment in
local currency
Cash payment in Euro
Example: Register a 5.00e item in Department 3 (programmed at a 15%
fixed VAT rate). Compute change for 10.00e.
Proceed as follows:
1. Type [500] and press the [Department 3/9] key.
2. Type the amount tendered [1000] and press the
[Amt Tend/TOTAL] key. The transaction is ended and the change
due to the customer is displayed.
Euro base currency indicator
Sales total in Euro and in
converted local currency
Cash payment in Euro
Change tendered in Euro
36
Registering a Multiple Department Sale with Payment
in Local Currency
Example: Register a 5.50e item to Department 1, a 1.00e item to
Department 5 and a 2.00e item to Department 8, print the subtotal and
accept an exact tender of 8.50e.
Example: Register a 70.00e item to Department 1 (programmed at a
5.5% VAT rate), a 6.00e item to Department 4 (programmed at a 20%
VAT rate) and a 4.00e item to Department 6 (programmed without VAT).
Pay with exact cash in local currency.
Proceed as follows:
1. Type [550] and press the [Department 1/7] key.
2. Type [100] and press the [Department 5/11] key.
3. Type [200] and press the [Dept Shift] and [Department 2/8] keys.
4. Press the [Sub Total] key to display and print the current balance due.
5. Press the [Amt Tend/TOTAL] key to end the transaction.
Proceed as follows:
1. Type [7000] and press the [Department 1/7] key.
2. Type [600] and press the [Department 4/10] key.
3. Type [400] and press the [Department 6/12] key.
4. Press the [Sub Total] key to display and print the current balance due
in Euro.
5. Press the [RA/ ] key to display the current balance due in Local
currency.
6. Type the amount tendered in Local [5408] and press the
[Amt Tend/TOTAL] key. The transaction is ended successfully.
Department sales
Exact cash payment in Euro
37
ENGLISH
Registering a Multiple Item Sale with Exact Cash
Tender
Check Tender in Local Currency with Change in Euro
Example: Register a 19.50e item to Department 4, a 2.50e item to
Department 5 and a 5.00e item to Department 9. Compute the change in
Local currency for a £20.00 check tender.
Proceed as follows:
1. Type [1950] and press the [Department 4/10] key.
2. Type [250] and press the [Department 5/11] key.
3. Type [500] and press the [Dept Shift] and [Department 3/9] keys.
Sales total in Euro and in
converted local currency
Cash payment in
local currency
38
4. Press the [Sub Total] key to display and print the current balance due
in Euro.
5. Press the [RA/ ] key to display the current balance due in Local
currency.
6. Type the amount tendered by check in Local currency [2000] and
press the [Check] key. The change due in Euro currency is displayed
and the transaction ends successfully.
Example: Register a 10.00e item to Department 1 and a 25.00e item to
Department 2. Display the subtotal, accept a split tender consisting of
£15.00 cash in Local currency and a 40.00e check in Euro, then tender
change in Euro.
Proceed as follows:
1. Type [1000] and press the [Department 1/7] key.
2. Type [2500] and press the [Department 2/8] key.
3. Press the [Sub Total] key to print and display the amount due in Euro.
Check payment in local
currency
Change tendered in Euro
4. Press the [RA/ ] key to display the current balance due in Local
currency.
5. Type the amount tendered by cash in Local currency [1500] and press
the [Amt Tend/TOTAL] key. The current balance due in Euro is
displayed.
6. Type [4000] and press the [Check] key. The change in Euro is
displayed and the transaction ends successfully.
39
ENGLISH
Split Tender with Cash in Local Currency/Check in
Euro with Change
Minus (-) Key Transactions
Registering a (-) Reduction (Coupon)
Up to 7 digits can be used for the amount of the transaction.
Example: Register a £.10 reduction (coupon) on a £2.00 item to Department 2.
Proceed as follows:
1. Type [200] followed by the [Department 2/8] key.
2. Type the amount to be reduced [10] followed by the [Ref/-] key.
3. End the transaction by pressing the [Amt Tend/TOTAL] key.
Cash payment in local currency
Check payment in Euro
Change tendered in Euro
Item price
Reduction using manual
entry and minus key
Exact cash tender
40
Example: Register a £.12 reduction on a £2.50 item to Department 1, a
£2.60 item to Department 3, a £.60 reduction on a £4.50 item to Department 11, a £.10 discount to a £3.00 multiple item sale to Department 5 and
a £.1.00 reduction to a £5.00 item to Department 12. Compute change for
a £30.00 tender.
Proceed as follows:
ENGLISH
Registering a Multiple (-) Reduction
Item price entry
Manual reduction entry
1. Type [250] and press the [Department 1/21] key.
2. Type the £.12 discount [12] and press the [Ref/-] key.
3. Type [260] and press the [Department 3/9] key.
4. Type [450] and press the [Dept Shift] and [Department 5/11] keys.
5. Type the £.60 discount [60] and press the [Ref/-] key.
6. Type the number of items of the multiple sale [3], press the
[Qty/Time] key then enter the unit price [300] and press the
[Department 5/11] key.
7. Type the number of items of the multiple sale to be discounted by
pressing the [3] key followed by [Qty/Time] key and then type the
£.10 discount [10] followed by the [Ref/-] key.
8. Type [500], press the [Dept. Shift] key followed by the
[Department 6/12] key.
Multiple item sale
multipled by unit price
Resulting total
Multiple item reduction
Manual reduction entry
Transaction subtotal
Calculated VAT rates
9. Type the £1.00 reduction [100] and press the [Ref/-] key.
10. Press the [Sub Total] key to print and display the current balance due.
11. Type the amount tendered [3000] and press the
[Amt Tend/TOTAL] key to display the change due to the customer
and end the transaction.
Cash tendered
Change due
Change converted into
Euro
41
Percent Discount (-%) Transactions
Discounting the Total Sale
You can call up a programmed discount rate during the transaction by
pressing the [-%] key. If a percent discount rate is not programmed, type
in the discount rate before pressing the [-%] key. Up to four digits can be
used for the discount percentage (0-99.99%). You MUST enter two digits
after the decimal position.
Example: Register a programmed 10% discount to an entire sales
transaction. Compute the change tender.
Transaction subtotal
Programmed discount rate
Discount
Proceed as follows:
1. Type [250] and press the [Department 4/10] key.
2. Type [99] and press the [Department 3/9] key.
3. Press the [Sub Total] key to display and print the current balance due.
4. Press the [-%] key to apply the programmed discount. The amount
discounted is displayed.
5. Press the [Sub Total] key to display and print the new balance due.
6. Type the amount tendered [500] and press the [Amt Tend/TOTAL]
key. The change due to the customer is displayed and the transaction
ends successfully.
42
Cash tendered
Change due
Change converted into Euro
ENGLISH
Discounting the Total Sale by Using a Random
Discount Rate
Example: Register a 20% discount to a sales transaction. Compute the
change tender.
Proceed as follows:
1. Type [259] and press the [Department 1/7] key.
2. Type [125] and press the [Department 2/8] key.
Manual discount entry
Discount
3. Press the [Sub Total] key to display and print the current balance due.
4. Type the discount rate to apply [20] and press the [-%] key. The
amount discounted is displayed.
5. Press the [Sub Total] key again to display and print the new balance
due.
Transaction total in local
currency and in Euro
6. Type the amount tendered [500] and press the [Amt Tend/TOTAL]
key. The change due to the customer is displayed and the transaction
ends successfully.
43
Discounting (-%) Individual Items using the
Programmed Discount Rate
Up to four digits can be used for the discount percentage (0-99.99). You
MUST enter two digits after the decimal position.
Example: Register a programmed 10% discount on a £3.00 item to
Department 5, and a £2.50 item to Department 4. Compute the change
tender.
Proceed as follows:
1. Type [300] and press the [Department 5/11] key.
2. Press the [-%] key to apply the programmed discount. The amount
discounted is displayed.
3. Type [250] and press the [Department 4/10] key.
4. Press the [Sub Total] key to print and display the current balance due.
5. Type the amount tendered [600] and press the [Amt Tend/TOTAL]
key. The change due to the customer is displayed and the transaction
ends successfully.
44
Programmed discount rate
Discount
ENGLISH
Discounting Individual Items using Programmed and
Random Discount Rates
Example: Register a £2.50 item to Department 1, apply the programmed
discount to a £3.50 item to Department 7 and apply a discount rate of 3%
to a £5.00 item to Department 2. Compute change tender.
Proceed as follows:
Programmed discount rate
1. Type [250] and press the [Department 1/7] key.
2. Type [350] and press the [Dept Shift] key followed by the
[Department 1/7] key.
Random discount rate
3. Press the [-%] key to apply the programmed discount. The amount
discounted is displayed.
4. Type [500] and press the [Department 2/8] key.
5. Type the discount rate [3] and press the [-%] key. The amount
discounted is displayed.
6. Press the [Sub Total] key to print and display the current balance due.
7. Type the cash tendered [1100] and press the [Amt Tend/TOTAL]
key. The change due to the customer is displayed and the transaction
ends successfully.
45
Discounting (-%) One Item Using the Programmed
Discount Rate
Up to four digits can be used for the discount percentage (0-99.99%).
You MUST enter two digits after the decimal position.
Example: Register a programmed 10% discount to a £.99 cash transaction to Department 5.
Proceed as follows:
1. Type [99] and press the [Department 5/11] key.
2. Press the [-%] key to apply the programmed discount. The amount
discounted is displayed.
3. Press the [Sub Total] key to print and display the current balance due.
4. Press the [Amt Tend/TOTAL] key to end the transaction with a
correct cash tender.
PLU Codes
Registering a Sales Transaction Using Preset PLU
Codes
In order to be able to use this feature, PLU codes must have been
previously set. Turn to the section entitled Programming PLU Prices for
information on how to define a PLU to an individual item.
NOTE: If you wish to register a PLU that has been programmed as an
Open PLU Price (programming status option 1), remember to
press the [PLU] key twice after entering the related PLU
number.
Example: Use preset PLU codes to register an entire transaction: register
PLU 1 and multiply 3 PLU 2. Compute change for a cash tender.
Proceed as follows:
1. Type [1] followed by the [PLU] key.
2. Type [3] followed by [Qty/Time], then press [2] followed by the
[PLU] key. The amount of the multiplication is displayed.
3. Press the [Sub Total] key to print and display the current balance due.
Programmed discount rate
Discount
46
4. Type the amount tendered [1000] and press the
[Amt tend/TOTAL] key. The change due to the customer is
displayed and the transaction is ended successfully.
Preset PLU price
PLU numbers
Multiple sale with
same preset PLU
Example: Overwrite the preset PLU 6 with £3.50. Computer change for
a £5.00 tender.
Proceed as follows:
1. Type [6] and then press the [PLU] key to define the PLU to be
overwritten.
2. Type [350] followed by the [PLU] key.
3. Press the [Sub Total] key to display and print the current balance due.
4. Type the cash tendered [500] and press the [Amt Tend/TOTAL]
key. The change due to the customer is displayed and the transaction
ends successfully.
PLU number
Entered PLU price
(manual price entry)
47
ENGLISH
Overwriting a Preset PLU Price in a Sub-Department
Preset for an Open PLU Price
Voids and Refunds
Voiding a Previous Entry at the End of a Sale
Voiding the Previous Entry in the Middle of a Sale
Example: Register a £1.50 item to Department 1, a £2.59 item to
Department 4, a £5.99 item to Department 3. Then void the £1.50 item
erroneously made to Department 1 and replace it with a £1.00 entry to the
same Department. Compute change for a cash tender.
Example: Void a £2.50 entry erroneously made to Department 2. Then
register a £3.00 item to this same Department. End the transaction with an
exact change tender.
Proceed as follows:
Proceed as follows:
1. Type [150] and press the [Department 1/7] key.
1. Type [250] and press the [Department 2/8] key.
2. Type [259] and press the [Department 4/10] key.
2. Press the [Void] key to void the entry made in the previous step. The
amount voided is displayed and printed.
3. Type [599] and press the [Department 3/9] key.
3. Type [300] and press the [Department 2/8] key.
4. Type [150], press the [Void] key and then the [Department 1/7] key.
The amount voided is displayed and printed.
4. Press the [Sub Total] key to display the current balance due.
5. Press the [Amt Tend/TOTAL] key to end the transaction with an
exact change tender.
5. Type [100] and press the [Department 1/7] key.
6. Press the [Sub Total] key to display and print the current balance due.
7. Type the amount tendered [1000] and press the
[Amt Tend/TOTAL] key. The change due to he customer is
displayed and the transaction is ended successfully.
Incorrect item price void
Correct item price
48
ENGLISH
Refunding a Single Item
Example: Refund a £1.00 item in Department 1.
Incorrect price entry
Proceed as follows:
1. Press the [Ref/-] key.
Incorrect item price void
Correct item price entry
2. Type the amount to be refunded [100] and press the
[Department 1/7] key. The amount refunded is displayed.
3. Press the [Amt Tend/TOTAL] key to successfully end the
transaction.
Single item returned
and refunded
Total refunded in local
currency and in Euro
49
Refunding Multiple Items
Other Transactions
Example: Refund a £4.99 item to Department 4 and three £2.00 items to
Department 5.
Registering Money Received on Account
Example: Register £10.00 received on account.
Proceed as follows:
Proceed as follows:
1. Press the [Ref/-] key.
2. Type [499] and press the [Department 4/10] key. The amount to be
refunded is displayed.
1. Type [1000] and then press the [RA/ ] key.
The cash drawer opens and the transaction is recorded on receipt.
3. Press the [Ref/-] key again.
4. Type the number of items to be refunded [3], press the [Qty/Time]
key, enter their unit price [200] and then press their department key
[Department 5/11]. The amount to be refunded is displayed.
Amount received on account
5. Press the [Sub Total] key to display the total amount to be refunded.
6. Press the [Amt Tend/TOTAL] key to successfully end the
transaction.
Paying Money Out
Example: Pay out £2.50.
Single item refund
Multiple item refund
Proceed as follows:
1. Type the amount to be paid out [250] and then press the [PO] key.
The cash drawer opens and the transaction is recorded on receipt.
Total to be refunded
Total refunded
50
Amount paid out
Registering a No Sale
Up to 7 digits can be used for the identification number. This entry can
be made prior to any operation. The identification number is not added to
the management report or totals.
This operation opens the cash drawer and prints a no sale receipt. The
activity is registered to the activity counter in the financial report.
Example: Assign the identification number 3459 to a £1.00 sale to
Department 4. Enter an exact cash tender sale.
1. Press the [#/NS] key.
Proceed as follows:
Proceed as follows:
1. Type [3459] and press the [#/NS] key.
2. Type [100] and press the [Department 4/10] key.
3. Press the [Amt Tend/TOTAL] key for an exact cash tender sale.
Transaction number
51
ENGLISH
Registering an Identification Number to a Transaction
Management Reports
Transaction data is maintained in the memory of the cash register as long
as the battery back-up system is in effect. This data can be printed as a
report for management review.
The Management Report can be printed from either the X or Z position
on the control switch.
X Position Report
Sliding the control switch to the X position prints the accumulated
transaction information and RETAINS ALL TOTALS IN MEMORY. Use
this report mode to print periodic reading of the transactions performed
(some users call the X report a mid-day report). X reports include the PLU
Report, Clerk Report, and the X Financial Report.
Clerk Report
The Clerk Report lists the number of transactions and sales totals for each
Clerk. At the end of the receipt you are given the sales total of all clerks.
Proceed as follows to print a Clerk Report:
1. Slide the control switch to the X or Z position (bear in mind that a Z
Clerk Report resets all totals).
2. If in the Z mode, type the manager password, if it has been defined,
and confirm it by pressing the [Charge] key.
3. Press the [Clerk] key.
The Clerk Report will print.
Clerk
number
X report identifier
Activity counter
Sales total of clerk 1
Sales total of clerk 2
Z Position Report
Sliding the control switch to the Z position prints the same information as
the X report. The only difference between the two types of report is,
however, that after a Z report printout ALL TRANSACTION TOTALS
ARE RESET TO ZERO, except for the grand total (some users call the
Z report an end-of-day report).
NOTE: To prevent the accidental printing of the Z report, assign a Z
mode manager password as explained in the section entitled
Defining the PRG and Z Mode Manager Password. Once the
password is defined, the Z report will not print unless the
password is entered. If an attempt is made to print a Z report
without entering the correct password, the message "SEC Code"
is displayed.
Time
Consecutive receipt
number
Date
52
The All PLU Report lists all transaction information pertaining to the use
of the PLU codes by all the Clerks on a particular cash register. This
report provides the number of times a particular PLU is used and the totals
for that number.
Proceed as follows to print a PLU Report.
X report identifier
PLU number
Activity counter
PLU sales total
1. Slide the control switch to the X or Z position (bear in mind that a Z
PLU Report resets all PLU totals to zero).
2. If in the Z mode, type the manager password, if it has been defined,
and confirm it by pressing the [Charge] key.
3. Press the [PLU] key.
The PLU report will print.
All PLU sales total
Date
53
ENGLISH
All PLU Report
X and Z Financial Report
X counter
NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure to
have plenty of paper in the cash register.
Department number
X report identifier
Department 1 activity counter
Department 1 sales total
Proceed as follows to print an X or Z financial report:
1. Slide the control switch to the X or Z position (bearing in mind that a Z
printout resets all totals to zero).
2. If in the Z mode, enter the manager password, if it has been defined,
and confirm it by pressing the [Charge] key.
3. Press the [Amt Tend/TOTAL] key.
A sample X financial report printout is provided on the next page.
Shown on the side is an example X financial report.
Total amount VAT 1, 2, 3 and 4
Net sales total in
local currency
Coupon amount total
Percent minus total
Net sales total in Euro
Refund total
Void total
Gross sales total
Cash sales counter
Cash sales total
Check sales counter
Check sales total
Charge sales counter
Charge sales total
Received on
account counter
Paid out counter
Received on account total
Paid out total
No sale counter
Cash in drawer
Check in drawer
Time
Date
54
Consecutive receipt number
Proceed as follows if you wish to clear the Grand Total:
1. Slide the control switch to the PRG position.
2. Type the manager password, if it has been defined, and confirm it by
pressing the [Charge] key.
(+)
(+)
(+)
(+)
(+)
Net sales
Minus Total
-% Total
Void Total
Return Total
(=) Gross Sales
3. Type [2], type [0] and then press the [RA/ ] key.
(+) Net Sales
(+) Previous Grand Total
Balancing Formulas
(=) Ending Grand Total
The following examples show how totals are calculated for the
management reports:
System Balance
(+)
(+)
(+)
:
(+)
(+)
(-)
(-)
(+)
Department 1
Department 2
Department 3
:
Department 11
Department 12
Minus Total
-% Total
VAT Total
ENGLISH
Clearing the Grand Total
Media Balance
(+)
(+)
(-)
(+)
(-)
Net Sales
Check
Charge
Received on Account
Paid Out
(=) Cash In Drawer
(=) Net Sales
55
Appendix
Totalizers and Counters Table
The following table reports the Z/X totalizers and counters for the
different cash register features.
56
Z /X
TOTALIZERS
COUNTERS
8 (digits) X 12
3 (digits) X 12
TAX amount
8X4
-
Minus
8X1
-
-%
8X1
-
Return
8X1
-
Department 1-12
Void
8X1
-
Received account
8X1
3X1
Paid out
8X1
3X1
Cash
8X1
3X1
Charge
8X1
3X1
Check
8X1
3X1
Cash in drawer
8X1
-
Check in drawer
8X1
-
Grand Total
10 X 1
-
Net sales
8X1
-
Gross sales
8X1
-
NO sale
-
3X1
Z1 counter
-
3X1
PLU
8 X 99/200
3 X 99/200
Clerk
8X6
3X6
Technical Characteristics
Listed below are the technical characteristics of this cash register model.
Type:
Electronic cash register with printer
and 12 departments and 99 or 200 PLU settings
depending on the model purchased
Displays:
10-digit green displays.
Symbols for error, change, subtotal, minus, total,
Euro currency and item count shown
Capacity:
7-digit input and readout
Printer:
ECR exclusive serial printer
Ink source:
Ink roller
Paper supply:
2 1/4" (57 mm) paper tape
Batteries:
Four standard "AA" size batteries which safeguard
memory contents in the event of power failures
Technology:
CMOS RAM
Power cons.:
Standby 15 W, Operating 47 W
Operating
Temperature:
0 degrees C - 40 degrees C (32-104 degrees F)
Dimensions:
425 mm x 325 mm x 200 mm
Weight:
6 Kg
Safety Precautions
• The power socket for this cash register must be located near the unit
and easily accessible.
• Do not use this cash register outdoors in the rain or near any liquid.
57
ENGLISH
Cash Register Specifications and Safety
Code 506608Q
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