Olivetti Fax-Lab 220, Fax-Lab 270 Owner's manual

Olivetti Fax-Lab 220, Fax-Lab 270 Owner's manual
Use of the SMS service
PUBLISHED BY:
Editors:
Olivetti I- Jet S.p.A.
Località Le Vieux
11020 ARNAD (Italy)
Olivetti Tecnost, S.p.A.
Copyright © 2004, Olivetti
All rights reserved
Via Jervis, 77 - 10015 IVREA (Italy)
SMS SERVICE
The fax machine allows you to send and receive messages (SMS),
even if you are connected to a switchboard, and to save up to
40 messages, of which: 5 written and sent messages, 5 written and not
yet sent messages and 30 received messages.
In addition to this, it is possible to send messages in "FAX" format and
by electronic mail ("E-MAIL").
note
For details on the SMS service, please contact the manager of the telephone network to which you are connected.
TO SEND MESSAGES (SMS)
Apart from sending messages (SMS) (max. 160 characters each), the
fax machine allows you to:
- ask for message delivery notification.
- ensure the correct operation of SMS service if the recipients have more than a telephone set connected to the
same telephone line.
- preset a length of time during which the Service Centre
can keep an undelivered message (SMS) in memory (max
63 weeks).
TO ACTIVATE THE SMS SERVICE
TO WRITE AND SEND A MESSAGE (SMS)
important
To activate the SMS service you must set, both for sending and for receiving message, the numbers indicated
by the "SMS Service Centre" and provided by your
network operator. After having activated this service,
you can send and receive messages (SMS) every time
you wish:
The display shows:
SEND SMS
The display shows:
SMS TEXT
note
Write the text of the message (max. 160 characters) by
pressing the keys on which the desired number, character
or symbol is written. See table below:
All SMS service functions are to be activated without the document in the ADF.
The display shows:
Key 1 = @ space 1 . / Key 2 = a b c å ä æ à ç 2 Γ
Key 3 = d e f è È é 3 ∆ Φ
SEND SMS
/
Until the display shows:
Key 4 = g h i ì 4
Key 5 = j k l 5 Λ
Key 6 = m n o ñ ö Ø ò 6
Key 7 = p q r s ß 7 Π Σ
Key 8 = t u v ü ù 8
Key 9 = w x y z 9
CONFIGURATION
The display shows:
SERV. CENTRE NO.
The display shows:
TX SERV. CENTRE
XXXX
Key * = * space ~ . / \ , ; _ : ‘ " ? !
Key 0 = space + & / % 0 € £ ¥ $ ¿ § ¡ Θ Ξ Ψ Ω
Key # = # & % + $ < = > @ ( ) ^ | [ ]
If the number that appears on the lower line of the display
coincides with the number provided by your network operator, press
To change from upper case letters to lower case letters and
vice versa.
to confirm your setting; if the numbers
are not the same, dial directly the correct number from the
numeric keypad and then press
.
/
To scroll the cursor on alphanumeric characters already
keyed in or to leave a blank space.
The display shows:
RX SERV. CENTRE
XXXX
If the number that on the lower line of the display coincides
with the number provided by your network operator, press
to confirm your setting; if the numbers are not the
same, dial directly from the numeric keypad and then press
To delete a character on the left hand side of the cursor. It
deletes all the text if kept pressed.
When writing the text, on the upper right hand side for the
display, the maximum number of characters to be entered is
displayed (160). This number decreases every time you
enter a character, you can thus know how many characters
you have entered and how many you can still enter.
.
To return the fax machine to the initial stand-by mode.
1
note
To confirm your setting. The display shows:
If you have chosen "SAVE SMS:YES", the message "SAVED"
appears on display for a few seconds and your message will
be saved on the list of messages sent "SMS SENT". A t this
point you can always send it again or change it.
SEND TYPE :SMS
The display shows:
TYPE NUMBER
NUM/TOUCH/SPEED
-
note
Dial the correspondent's number in one of the following
ways: either from numeric keypad or with one-touch dialling keys and speed dialling codes (see "To set one-touch
and speed dialling", chapter "Basic transmission and
reception operations").
or your fax
machine is idle for more than 2 minutes, the text of your message will be saved on the list of written messages "SMS WRITTEN".
notE
To confirm your setting. The display shows:
NOTIFY: YES
/
If, after writing a message, you press
To see the other available option: "NOTIFY: NO".
"NOTIFY:YES": t o receive the notification of message delivery every time you send one.
"NOTIFY:NO": if you do not want to receive the notification
of message delivery.
If the message "MEMORY FULL", "DELETE SENT SMS"
appears on display and the fax machine does not allow you to
write the text of your message, this means that the memory for
messages sent is full. At this point, delete at least one of the
messages from the memory. Later on see "To delete/edit/
send again a message (SMS)".
notE
If there is no power for over an hour, the fax machine will
delete all the messages. To have a record of all the messages
received, refer to the report of power failure that will be automatically printed by the fax machine or require the printout of
activity report (see the instruction manual of the fax machine).
The display shows:
RECIP.TERM.NO.
(0-9)
0
At this point, if the recipient owns only one telephone set
connected to the telephone line, confirm "0" with
;
otherwise, if the recipient has more than one telephone set
connected to the telephone line, type the number corresponding to the terminal on which he wants to receive your
TO SAVE A MESSAGE (SMS) WITHOUT
SENDING IT
. The display shows:
message and then press
The display shows:
SEND:YES
SEND SMS
To confirm your choice.
The fax machine starts transmitting and the message
"TRANSMITTING" appears on display.
If the transmission has been completed successfully, at the
end the message "TX COMPLETED " appears on display
for a few seconds.
Otherwise, if the transmission has not been completed successfully, at the end on the display the message "TX ERROR" for a few seconds followed by an acoustic signal and
error led " " lights on.
In both cases, at the end of the transmission, the display
shows:
SAVE SMS:NO
Press |/} to see the other available option:
SAVE SMS:YES
To confirm your choice.
To remove the message from the display and to switch off
error led "
2
" press
.
/
Until the following message appears on display:
WRITE SMS
The display shows:
TEXT SMS
Write the text of the message (Max. 160 characters) as
described in "To write and send a message (SMS)".
To confirm your setting. The message "SAVED" appears
on display for a few seconds. The message will be saved
on the list of written messages "SMS WRITTEN". Afterwards, the fax machine will automatically return to the initial
stand-by mode.
note
If the message "MEMORY FULL", "DEL. WRITTEN SMS"
appears on display and the fax machine does not allow you to
write your message, this means that the memory for written
and saved messages is full. At this point, delete at least one of
the messages from the memory. Later on see "To delete/
edit/send again a message (SMS)".
TO SET THE LENGTH OF TIME FOR WHICH
To confirm your setting. The display shows:
SEND: YES
THE SERVICE CENTRE KEEPS AN
UNDELIVERED SMS IN MEMORY
To start the transmission
Transmission starts as described above.
The display shows:
SEND SMS
/
Until the following message appears on display:
TO SEND MESSAGES TO E-MAIL ADDRESSES
(E-MAIL)
CONFIGURATION
To send a message to an e-mail address, you must
program an additional number provided by the Service
Centre of your network operator. For some countries this
number has already been configured on the fax machine;
for others, it is necessary to configure it:
The display shows:
SERV. CENTRE NO.
/
Until the following message appears on display:
VALIDITY PERIOD
The display shows:
The display shows:
SEND SMS
MAX. (63 WEEKS)
/
/
Until the following message appears on display:
To show the other available options: "6 HOURS", "12
HOURS", "24 HOURS", "48 HOURS" and "1 WEEK".
CONFIGURATION
The display shows:
To confirm your setting.
SERV. CENTRE NO.
To return the fax machine to the initial stand-by mode.
/
Until the following message appears on display:
SPECIAL NUMBER
TO SEND MESSAGES TO OTHER FAX
To confirm the setting.
MACHINES
If the number that appears on the lower line of the display
coincides with the number provided by your network operator, press
are not the same, dial directly the correct number from the
The display shows:
numeric keypad and then press
SEND SMS
SMS TEXT
Once you have set the additional number, you can
send a message as described below:
Write the text of the message (max. 160 characters) using
the numeric keypad as described in "To write and send a
message (SMS)".
The display shows:
SEND SMS
To confirm your setting. The display shows:
SEND TYPE:SMS
The display shows:
Until the following message appears on display:
SMS TEXT
SEND TYPE:FAX
Write the text of the message (max. 160 characters) using
the numeric keypad as described in "To write and send a
message (SMS)".
To confirm the setting. The display shows:
TYPE NUMBER
NUM/TOUCH/SPEED
-
Dial the correspondent's number in one of the following
ways: either from numeric keypad or with one-touch dialling keys and speed dialling codes (see "To set one-touch
and speed dialling", chapter "Basic transmission and
reception operations").
.
To return the fax machine to the initial stand-by mode.
The display shows:
/
to confirm your setting; if the numbers
To confirm the setting. The display shows:
SEND TYPE:SMS
/
Until the following message appears on display:
SEND TYPE:EMAIL
To confirm the setting. The display shows:
TYPE ADDRESS
ADD./TOUCH/SPEED
3
-
Enter the complete Internet address or press the speed
dialling number or dial the number to which you have associated the Internet address.
To confirm your setting. The display shows:
DISPLAY LIST
If "MEM ALMOST FULL", "DELETE REC. SMS", appear
on display, it means that the memory for messages received
already contains 28 messages, therefore, it is almost full. It is
advisable to delete some messages from this memory. See
"To delete/edit/send again a message (SMS)".
If, on the other hand, "MEMORY FULL", "DELETE REC.
SMS", appear on display, it means that the memory for
messages received is full. In this case, you must delete at
least one message from this memory. See "To delete/edit/
send again a message (SMS)".
To confirm your setting. The display shows:
SEND: YES
To start the transmission.
Transmission starts as described above.
TO RECEIVE MESSAGES (SMS)
To confirm your setting. The display shows from left to right:
The fax machine can receive up to 30 messages (SMS). When a
" led starts blinking, the fax
message (SMS) is received, the "
machine, if previously programmed, sends out an acoustic signal and
the message "SMS RECEPTION" and then the
display.
the reference number which identifies the messages present
on the list of messages received (from the oldest message to
icon for messages still unread,
the most recent one), the
the correspondent's telephone number, the text of the message or part of it, and the date and time.
icon appear on
As in message transmission, you can set some parameters to:
- ensure the correct operation of SMS service if you have
more than a telephone set connected to the same telephone line, see later on "For an appropriate message (SMS)
reception if you own more than one telephone set and
only one telephone line".
- configure the fax machine to notify the reception of a message through an acoustic signal, see later on "To configure
the fax machine for notifying the reception of a message
(SMS) through an acoustic signal".
/
Press | or }, once to show all the message-related data
and the text of the message on the fax machine. To stop the
text on display, press | or } again.
At this point you can press
message or press ‚/ to find on the above-mentioned list
another message that you wish to select, and then press
.
In both cases the fax machine shows:
DELETE
important
To make sure that SMS messages will be received,
check that the fax machine is set to connect to the telephone
line after at least 2 rings. See the "To change the number
of rings" section of the "More sophisticated operations"
chapter of the fax machine user’s manual.
TO READ A MESSAGE (SMS) RECEIVED
When the
icon appears on display, it means that you
have received one or more messages (SMS). At this point,
if you want to read them, you must:
to select the displayed
Press
to return the fax machine to the initial stand-by
mode or to continue the procedure as follows:
/
To select one of the other available options: "ANSWER",
"SEND", "EDIT" and "PRINT".
ANSWER: to answer a message received (see procedure
below).
EDIT and SEND: to edit and send a message again (see
later on "To delete/edit/send again a message (SMS)".
PRINT: to print the data concerning the message you have
just selected and the text of the message. See "To print
every single message within a list", section "The lists".
To confirm your choice.
The display shows:
SEND SMS
/
Until the following message appears on display:
SMS RECEIVED XX
"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
received (max. 30). It is useful if you want to know how
many messages you have received and, therefore, how
many you can still receive.
4
To return the fax machine to the initial stand-by mode.
TO ANSWER A MESSAGE (SMS) RECEIVED
The display shows:
SEND SMS
/
Until the following message appears on display:
SMS RECEIVED
XX
"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
received (max. 30). It is useful if you want to know how
many messages you have received and, therefore, how
many you can still receive.
To confirm your setting. The display shows:
DISPLAY LIST
notE
If the message "FULL MEMORY", "DELETE SMS" appears
on display and the fax machine does not allow you to write the
text of your message, this means that:
- the memory for messages sent is full
or
- the memory for messages written and saved is full
or
- both memories are full.
At this point, delete at least one of the messages from the
memories or from both (according to each case). Later on see
"To delete/edit/send again a message (SMS)".
FOR AN APPROPRIATE MESSAGE (SMS) RECEPTION IF YOU OWN MORE THAN ONE TELEPHONE SET AND ONLY ONE TELEPHONE LINE
If "MEM ALMOST FULL", "DELETE REC. SMS", appear
on display, it means that the memory for messages received
already contains 28 messages, therefore, it is almost full. It is
advisable to delete some messages from this memory. See
"To delete/edit/send again a message (SMS)".
If, on the other hand, "MEMORY FULL", "DELETE REC.
SMS", appear on display, it means that the memory for
messages received is full. In this case, you must delete at
least one message from this memory. See "To delete/edit/
send again a message (SMS)".
If you must connect other telephone sets to the same telephone line, up to a maximum number of 9 which can
receive messages (SMS), you must identify each of them
with a different terminal number (between 0 and 9) to make
sure that the messages reach the set desired. To give the
fax machine a specified terminal number, proceed as described below. As regards other telephone sets, follow the
procedures described by their manufacturers in order to
obtain the same result.
To confirm your setting. The display shows from left to right:
The display shows:
the reference number which identifies the messages present
on the list of messages received (from the oldest message to
icon for messages still unread,
the most recent one), the
the correspondent's telephone number, the text of the message or part of it, and the date and time.
/
SEND SMS
/
CONFIGURATION
Press | or } again to show all the message-related data
and the text of the message on the fax machine. To stop the
text on display, press | or } again.
At this point you can press
to select the displayed
The display shows:
SERV. CENTRE NO.
/
To confirm your setting. The display shows:
.
TERMINAL NO.
( 0-9 )
0
In both cases the fax machine shows:
/
Until the following message appears on display:
ANSWER
To confirm your setting. The display shows on the upper
line:
Until the following message appears on display:
TERMINAL NO.
message or press ‚/ to find on the above-mentioned list
another message that you wish to select, and then press
DELETE
Until the following message appears on display:
-
Press a key from 1 to 9 to identify a terminal different from "0"
so that it can receive the messages sent to it.
To confirm the setting.
To return the fax machine to the initial stand-by mode.
SMS TEXT
From this point on, follow the procedure described in "To
write and send a message (SMS)", as from the step in
which the display shows: "SMS TEXT".
5
NOTIFYING THE RECEPTION OF A MESSAGE
Press |/} once to show all the message-related data and
the text of the message on the fax machine. To stop the text
on display, press |/} again.
(SMS) THROUGH AN ACOUSTIC SIGNAL
At this point you can press
TO CONFIGURE THE FAX MACHINE FOR
/
to delete, edit and/or
send again or press ‚/ to find on the above-mentioned
list another message that you wish to delete, edit and/or
The fax machine has already been configured for notifying
the reception of a message (SMS) through an acoustic
signal; if it is not, proceed as follows:
send again and then press
.
In both cases the display shows on the upper line:
DELETE
The display shows:
SEND SMS
/
/
Until the following message appears on display:
CONFIGURATION
The display shows:
SERV. CENTRE NO.
/
Until the following message appears on display:
SMS RX ADVICE
The display shows:
SMS RX ADVICE: N
/
To show the other available options: "SEND", "EDIT" and
"PRINT".
DELETE: to delete the message selected.
SEND: to send the same message to another recipient or to
the same recipient.
EDIT: to change the message contents and send it to the
same recipient or to another recipient.
PRINT: to print the data concerning the message you have
just selected and the text of the message.
To edit and send a message again, see "To write and
send a message (SMS)" as from the step in which the
display shows "SMS TEXT".
To print the data concerning the message selected, see "To
print every single message within a list", section "The
lists".
To see the other available option:
SMS RX ADVICE: Y
To confirm your choice.
To confirm your choice.
To return the fax machine to the initial stand-by mode.
To return the fax machine to the initial stand-by mode.
FROM THE
TO DELETE/EDIT/SEND AGAIN A MESSAGE
(SMS)
Look at the list of messages sent, written (not sent yet), or
received if you want to find a message that you wish to
delete, edit and/or send again.
FROM THE LIST OF MESSAGES SENT
The display shows:
Until the following message appears on display:
SMS SENT
XX
"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
sent (max. 5). It is useful if you want to know how many
messages you have sent and, therefore, how many you
can still send.
To confirm the setting. The display shows:
DISPLAY LIST
To confirm your setting. The display shows from left to right:
the reference number which identifies the messages present
on the list of messages sent (from the oldest message to the
most recent one), the correspondent's telephone number,
the text of the message or part of it, and the date and time.
6
The display shows:
WRITE/SEND SMS
/
Until the following message appears on display:
SMS WRITTEN
XX
"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
written and saved (max. 5). It is useful if you want to know
how many messages you have saved and, therefore, how
many you can still save.
To confirm the setting. The display shows:
SEND SMS
/
LIST OF MESSAGES WRITTEN AND SAVED
DISPLAY LIST
From this point on, repeat the procedure as from the step in
which the display shows: "DISPLAY LIST".
FROM THE
LIST OF MESSAGES RECEIVED
/
The display shows:
SEND SMS
/
Press | or } once to show all the message-related data
and the text of the message on the fax machine. To stop the
text on display, press | or } again.
At this point you can press
Until the following message appears on display:
SMS RECEIVED
message that you wish to select and then press
XX
"XX" is the number that appears in the upper right-hand
side corner and it indicates the total number of messages
received (max. 30). It is useful if you want to know how
many messages you have received and, therefore, how
many you can still receive.
DELETE
/
until the following message appears on display:
PRINT
To confirm your setting.
DISPLAY LIST
The fax machine prints a report containing the data of the
message that you have just selected and the text of the
message, and then automatically returns to the initial standby mode.
From this point on, repeat the procedure as from the step in
which the display shows: "DISPLAY LIST".
The lists containing the messages received, sent and written but still not
sent, can be displayed as described in "To delete/edit/send again a
message (SMS)" and can also be printed at any moment.
When you ask for a list printout, you can read the text of the message,
have a report of all the data concerning it, for example, the date and
time when it was sent or received, the selected number, the transmitter's number, whether the message was appropriately delivered, etc.
Apart from printing the complete lists, you can also require the printout
of each message within a list.
.
The display shows:
To confirm the setting. The display shows:
THE LISTS
to select the message or
press ‚/ to find on the above-mentioned list another
TO PRINT THE LISTS OF MESSAGES (SMS)
SENT, WRITTEN AND RECEIVED
The display shows:
WRITE/SEND SMS
/
Until the following message appears on display:
SMS SENT
XX
or:
SMS RECEIVED XX
TO PRINT EVERY MESSAGE WITHIN A LIST
or:
SMS WRITTEN
To confirm your choice. The display shows:
The display shows:
DISPLAY LIST
SEND SMS
/
Until the following message appears on display:
SMS SENT
XX
/
Until the following message appears on display:
PRINT LIST
XX
To confirm your setting. After printing the report, the fax
or:
SMS RECEIVED XX
or:
SMS WRITTEN
XX
To confirm your setting. The display shows:
DISPLAY LIST
machine automatically returns to the initial stand-by mode.
note
If there are no messages in the list selected, the display shows
"MEMORY EMPTY" and the fax machine returns to the initial
stand-by mode.
To confirm your setting. The display shows from left to right:
the reference number which identifies the messages present
on the list of messages that you have selected, the correspondent's telephone number, the text of the message or
part of it, and the date and time.
7
TO PRINT THE LIST OF CONFIGURATION
PARAMETERS
The display shows:
SEND SMS
/
Until the following message appears on display:
CONFIGURATION
The display shows:
SERV. CENTRE NO.
/
Until the following message appears on display:
PRINT CONFIG.
To confirm your setting. After printing the report, the fax
machine automatically returns to the initial stand-by mode.
8
255895T
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