KYOCERA 4002i/5002i/6002i User Guide

KYOCERA 4002i/5002i/6002i User Guide

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4002i 5002i 6002i

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Printer Driver User Guide

Legal Notes

Unauthorized reproduction of all or part of this guide is prohibited.

The information in this guide is subject to change without notice.

We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.

Regarding Trademarks

Microsoft®, Windows®, Internet Explorer®, Windows Vista®, and Windows Server® are registered trademarks of Microsoft Corporation in the U.S. and/or other countries. PCL® is a trademark of Hewlett-Packard Company. TrueType® and Mac OS® are registered trademark of Apple Inc. Adobe®, Acrobat®, Adobe Reader®, Photoshop® and PostScript® are trademarks of Adobe Systems, Incorporated. All other brand and product names herein are registered trademarks or trademarks of their respective companies.

Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows 10, Windows 8.1, Windows 8, Windows Vista, Windows XP, Windows Server 2012 R2, Windows Server 2012, Windows Server 2008 R2, Windows Server 2008, and Windows Server 2003 environments.

User interface screen captures shown in this guide may differ depending on your printing device.

This user guide and its contents were developed for the 6.3 driver.

© 2016 KYOCERA Document Solutions Inc.

Table of Contents

Chapter 1 Chapter 2 Chapter 3 Installation

The Driver ..................................................................................................................................... 1-1 Preparing to Install the Driver ........................................................................................................ 1-1

Resource and Energy Saving ........................................................................................................ 1-2 Communication Settings ............................................................................................................... 1-2 Specifying Communication Settings ........................................................................................ 1-2 Express Install ............................................................................................................................... 1-2

Installing with Express Install ................................................................................................... 1-3

Custom Install ............................................................................................................................... 1-4 Installing with Custom Install ................................................................................................... 1-4

Installing Utilities Only ............................................................................................................. 1-6 Editing Driver Properties .......................................................................................................... 1-6

Editing Utility Properties .......................................................................................................... 1-7

Upgrade ........................................................................................................................................ 1-8 Upgrading Driver Components ................................................................................................ 1-8 Maintenance ................................................................................................................................. 1-8 Optional Printer Components .................................................................................................. 1-8

Documents .................................................................................................................................... 1-9 Uninstall ........................................................................................................................................ 1-9 Uninstalling Driver Components .............................................................................................. 1-9

Printer Driver Settings Access ..................................................................................................... 1-10 Changing the Default Driver Settings .................................................................................... 1-10

Driver Overview

Overview Images .......................................................................................................................... 2-1

Selecting a PDL in Printing Preferences ....................................................................................... 2-2 Settings List ................................................................................................................................... 2-2 Print Preview ................................................................................................................................. 2-2

Previewing a Print Job ............................................................................................................. 2-3 Kyocera Logo ................................................................................................................................ 2-3 Displaying Version Information ................................................................................................ 2-3 Displaying Plug-in Information ................................................................................................. 2-3

Device Settings

Accessing Device Settings ............................................................................................................ 3-1 Device Options .............................................................................................................................. 3-1

Setting Device Options ............................................................................................................ 3-2 Setting up Custom Boxes ........................................................................................................ 3-2 Auto Configure .............................................................................................................................. 3-2

Enabling Auto Configuration .................................................................................................... 3-3 Memory ......................................................................................................................................... 3-3 Administrator Settings ................................................................................................................... 3-3 General ......................................................................................................................................... 3-3

Show Quick Print Tab .............................................................................................................. 3-4 Send Count Information ........................................................................................................... 3-4

Printer Driver i

Chapter 4

Send Application Name ........................................................................................................... 3-4 Associate Profile with Application ............................................................................................ 3-4 Password Protect Administrator Settings ................................................................................ 3-4

Hide Factory Default Profile ..................................................................................................... 3-5 Hide Lower Pane ..................................................................................................................... 3-5 SNMP Settings ........................................................................................................................ 3-5

SNMPv3 Options ..................................................................................................................... 3-6

Job E-mail Notification ............................................................................................................. 3-7 Selecting E-mail Notification Options ...................................................................................... 3-7 Lock Settings ................................................................................................................................. 3-7 Lock Settings Options .............................................................................................................. 3-7

Locking Driver Settings ............................................................................................................ 3-8 User Login ..................................................................................................................................... 3-8

User Login Options .................................................................................................................. 3-9

Printing with User Login ......................................................................................................... 3-10 Job Accounting ............................................................................................................................ 3-10

Job Accounting Options ......................................................................................................... 3-11 Adding or Editing an Account ID ............................................................................................ 3-11

Printing with Job Accounting ................................................................................................. 3-12 Net Manager ............................................................................................................................... 3-12

Selecting Net Manager Options ............................................................................................. 3-13

Printing with Net Manager ..................................................................................................... 3-14 User Settings ............................................................................................................................... 3-14 Identification .......................................................................................................................... 3-14

Units ...................................................................................................................................... 3-15 Language Preference ............................................................................................................ 3-15 Page Description Languages (PDL) ............................................................................................ 3-15 PDL Options .......................................................................................................................... 3-15

PDF ....................................................................................................................................... 3-17

PDF Options .......................................................................................................................... 3-18

XPS Driver .................................................................................................................................. 3-19 XPS Options .......................................................................................................................... 3-19

Compatibility Settings .................................................................................................................. 3-20 Media Source Enumeration ................................................................................................... 3-20

Ignore Application Collation ................................................................................................... 3-21 Combine Source and Media Type Lists ................................................................................. 3-21 Removing a Plug-in ..................................................................................................................... 3-21

Quick Print

Quick Print Options ....................................................................................................................... 4-1 Orientation ............................................................................................................................... 4-1 Collate ..................................................................................................................................... 4-1

Duplex ..................................................................................................................................... 4-2 Pages per Sheet ...................................................................................................................... 4-2

EcoPrint ................................................................................................................................... 4-3 Edit Quick Print Options ................................................................................................................ 4-3 Selecting Quick Print Options .................................................................................................. 4-3

Profiles .......................................................................................................................................... 4-4 Selecting a Profile .................................................................................................................... 4-4 Saving a Profile ....................................................................................................................... 4-4

Editing a Profile ....................................................................................................................... 4-5 Deleting a Profile ..................................................................................................................... 4-5

Importing a Profile ................................................................................................................... 4-6 Exporting a Profile ................................................................................................................... 4-6

ii User Guide

Chapter 5 Chapter 6 Chapter 7

Application Based Printing ....................................................................................................... 4-6

Basic

Print Size ....................................................................................................................................... 5-1 Page Sizes .................................................................................................................................... 5-1

Creating a Custom Page Size ................................................................................................. 5-2 Deleting a Custom Page Size .................................................................................................. 5-2 Printing with Custom Size Pages ............................................................................................. 5-2 Media Type ................................................................................................................................... 5-2

Source ........................................................................................................................................... 5-3 Destination .................................................................................................................................... 5-3 Mailbox .......................................................................................................................................... 5-3 Sending a Print Job to a Mailbox ............................................................................................. 5-3

Copies ........................................................................................................................................... 5-4 Carbon Copies .............................................................................................................................. 5-4 Printing Carbon Copies ........................................................................................................... 5-4 Collate ........................................................................................................................................... 5-4

Printing Collated Documents ................................................................................................... 5-5 Orientation .................................................................................................................................... 5-5 Duplex Printing .............................................................................................................................. 5-5

Printing in Duplex Mode .......................................................................................................... 5-6 EcoPrint ........................................................................................................................................ 5-6

Selecting EcoPrint ................................................................................................................... 5-7

Layout

Multiple Pages per Sheet .............................................................................................................. 6-1 Printing Multiple Pages per Sheet ........................................................................................... 6-1

Scaling .......................................................................................................................................... 6-2 Setting Scaling on the Page .................................................................................................... 6-2 Gutter ............................................................................................................................................ 6-2 Creating a Gutter ..................................................................................................................... 6-2

Full Bleed ...................................................................................................................................... 6-3 Printing with Full Bleed ............................................................................................................ 6-3

Poster ............................................................................................................................................ 6-4 Printing a Poster ...................................................................................................................... 6-4

Booklet .......................................................................................................................................... 6-5 Printing a Booklet .................................................................................................................... 6-5

Finishing

Separation ..................................................................................................................................... 7-1 Offset Jobs .............................................................................................................................. 7-1

Rotate Copies .......................................................................................................................... 7-2 Tri-Fold .......................................................................................................................................... 7-2 Printing with Tri-Fold ................................................................................................................ 7-2

Bi-Fold ........................................................................................................................................... 7-3 Printing with Bi-Fold ................................................................................................................. 7-3 Binding Edge ................................................................................................................................. 7-3

Binding Edge Options .............................................................................................................. 7-4 Setting the Binding Edge ......................................................................................................... 7-4

Gutter ............................................................................................................................................ 7-5 Creating a Gutter ..................................................................................................................... 7-5

Staple ............................................................................................................................................ 7-6 Stapling a Print Job ................................................................................................................. 7-6 Punch ............................................................................................................................................ 7-6

Printer Driver iii

Chapter 8 Chapter 9

Creating Punch Holes for a Print Job ....................................................................................... 7-7

Imaging

Print Quality and Custom Quality .................................................................................................. 8-1 Print Quality Selection ............................................................................................................. 8-1

Selecting Print Quality ............................................................................................................. 8-2 Font Settings ................................................................................................................................. 8-2 Font Settings Options .............................................................................................................. 8-2

Selecting Font Settings ............................................................................................................ 8-3 Setting Font Substitution ......................................................................................................... 8-3

Disabling Device Fonts ............................................................................................................ 8-4 Graphics Settings .......................................................................................................................... 8-4 Pattern Scaling ........................................................................................................................ 8-4

Line Thinning ........................................................................................................................... 8-5 Inversion Options .................................................................................................................... 8-5 Optimization ............................................................................................................................ 8-5

CIE Option ............................................................................................................................... 8-6 Halftone Screen ....................................................................................................................... 8-6

EcoPrint ........................................................................................................................................ 8-7 Selecting EcoPrint ................................................................................................................... 8-7 Black and White Adjustment ......................................................................................................... 8-7 Adjusting Black and White Settings ......................................................................................... 8-7

Text and Graphics Effects ............................................................................................................. 8-8

Publishing

Cover Mode ................................................................................................................................... 9-1

Cover Mode Options ................................................................................................................ 9-2

Printing Covers ........................................................................................................................ 9-4

Transparency Interleaving ............................................................................................................. 9-5 Inserting Backing Sheets Between Transparencies ................................................................ 9-5 Page Insert .................................................................................................................................... 9-5

Page Insertion Options ............................................................................................................ 9-6

Printing Page Inserts ............................................................................................................... 9-7 Index Tab Dividers ........................................................................................................................ 9-7

Index Tab Dividers Options ..................................................................................................... 9-8

Inserting Index Tab Dividers .................................................................................................. 9-10

Chapter Page Insert .................................................................................................................... 9-11 Printing with Chapter Page Insert .......................................................................................... 9-11

Chapter 10 Job

Job Storage (e-MPS) .................................................................................................................. 10-1

Job Storage (e-MPS) options ................................................................................................ 10-2 Custom Box ................................................................................................................................. 10-2 Storing a Job in a Custom Box .............................................................................................. 10-2

Quick Copy .................................................................................................................................. 10-3 Printing a Quick Copy Job ..................................................................................................... 10-3

Proof and Hold ............................................................................................................................ 10-4 Printing a Proof and Hold Job ................................................................................................ 10-4 Private Print ................................................................................................................................. 10-4

Storing a Private Print Job ..................................................................................................... 10-5 Job Storage ................................................................................................................................. 10-5 Storing a Job Storage Job ..................................................................................................... 10-5

User Login ................................................................................................................................... 10-6 Printing with User Login ......................................................................................................... 10-6 Job Accounting ............................................................................................................................ 10-6

iv User Guide

Printing with Job Accounting ................................................................................................. 10-6 Job Name .................................................................................................................................... 10-6

Don’t Use Application Name .................................................................................................. 10-7 Overwrite Job Name .............................................................................................................. 10-7 Selecting a Job Name ........................................................................................................... 10-7

Chapter 11 Advanced

Prologue/Epilogue ....................................................................................................................... 11-1

Insertion Point Options .......................................................................................................... 11-2 Selecting and Assigning a Prologue/Epilogue File ................................................................ 11-2

Editing a Prologue/Epilogue File ........................................................................................... 11-3 Deleting a Prologue/Epilogue File ......................................................................................... 11-3 Watermark .................................................................................................................................. 11-3

Adding or Editing Watermark Text ......................................................................................... 11-4

Adding or Editing a Watermark Image ................................................................................... 11-5

Security Watermark ..................................................................................................................... 11-6 Adding or Editing a Security Watermark ................................................................................ 11-6

Status Monitor Notification .......................................................................................................... 11-8 Setting Status Monitor Notification ........................................................................................ 11-8

Viewing Status Monitor .......................................................................................................... 11-9 EMF Spooling .............................................................................................................................. 11-9

Selecting EMF Spooling ...................................................................................................... 11-10 Enable Client Profile .................................................................................................................. 11-10

Printer Driver v

1 Installation

A printer driver is an application that manages communication between a printer and your computer.

Once installed, the printer driver settings must be configured in the printer

Properties

and

Printing Preferences

.

In the

Install Product Library

window, there are two methods of installation.

Express

is a quick way to install a driver and certain features in package form.

With

Custom Install

, you select from individual drivers and utilities.

With

Upgrade

you can update the driver and utilities to a newer version. This feature is only available if there is a product that needs to be upgraded. In a client/server environment, you cannot upgrade older drivers. Contact your printing system dealer for more information.

With

Maintenance

the printing system operation guide, and other materials by selecting

Documents

you can run certain utilities. You can access release notes, . With Uninstall, you can remove drivers and utilities.

Note:

In Windows operating systems, you must be logged in with administrator rights to install the printer driver.

The Driver

In Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, Windows Server 2008 R2, Windows Vista, and Windows Server 2008 with a USB connection, you can install a driver from the Microsoft Windows Update site if a certified driver is available and the system is connected to the web.

We recommend you continue to install the driver from the supplied installation disk for an expanded feature set. In Windows, if the

Found New Hardware Wizard

dialog box appears during the installation process, click

Cancel

. If the

Hardware Installation

warning dialog box appears, click

Continue Anyway

.

Preparing to Install the Driver

1

Turn on the computer and the printer.

2

Insert the

Product Library

disk into the disk drive. The application should start automatically.

Note:

If the

Product Library

fails to start after inserting it into the disk drive, use Windows Explorer to locate

Setup.exe

on the local drive and double-click to open.

3

To proceed, read and accept the license agreement that appears.

1-1 User Guide

Installation

4

At the bottom of the

Product Library

window, select your language from the list.

Resource and Energy Saving

Printing on both sides of a sheet of paper (duplex mode) reduces paper consumption and helps conserve environmental resources. Duplex mode also lowers costs by reducing the amount of paper that must be purchased. We recommend that printing systems capable of duplex printing use duplex mode by default.

After clicking

Accept

in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message, and then click

OK

.

After installation is successful,

Set Duplex as default

on the

Finished

appears and is selected page. The driver is set to duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print

or

Basic

tabs.

Communication Settings

With the

Communication Settings Communication Settings

icon, you can specify an SNMP

Read community name

that is used during device discovery. This name is like a password for SNMP communication. The default name is administrator can require a more restricted name. If a discovery is in process, or at least one discovery device has been added to the

public

. An

Products to Install

list, the icon is unavailable.

Specifying Communication Settings

1

In the

Product Library

window, click

Express Install

or

Custom Install

.

2

Under the

Device

box, click the

Communication Settings

icon.

3

In the

Product Library

dialog box, type a name in the text box. You can click

Reset to Default

if you want to return the default name (

public

) to the text box.

4

Click

OK

.

Note:

If you entered a different

Read community name

, the

Devices

cleared. Click the circular arrow

Refresh

icon to rediscover devices.

list is

Express Install

Express Install

refers to quick device, driver, and utility installation for a USB or network connection in Windows operating systems. The installation application discovers printing devices that are turned on, and connected by USB or network cable. One or more feature packages can be installed together.

If the installer cannot find your printing system, contact your system administrator.

Note:

You must install .NET Framework 4.0 or later to use

Status Monitor

.

Printer Driver 1-2

Installation 1-3

Installing with Express Install

1

Ensure that your printing system and computer are turned on and connected by USB or network cable.

2

In

Express Install

device is displayed in the device list as an icon with a model name and port name.

, the installer looks for your printing system. Each discovered If your device is discovered, select your model in the device list.

If discovery does not find your device, remove and reinsert the USB or network cable, and ensure that it is connected properly. Click the circular arrow icon to refresh the discovery.

3

You can also find a device by typing a partial or full search term in the search text box above the device list. You can search the discovered devices by model name, IP address, or USB port. The results are displayed in the device list. If the search finds your device, select it. Click the x icon to clear the text box, and return to the list of all discovered devices.

4

You can select

Use host name as port name

to use a host name for the Standard TCP/IP port. (Not available with a USB connection.)

5

The installer automatically selects all the features in the feature list. You can select or clear any check box for individual features.

6

Review your settings. At least one device and one feature must be selected to enable the

Install

button. If your settings are correct, click

Install

.

7

When the installation completes successfully, on the select from the following options. These options only appear after a printer driver installation.

Finished

page you can

Print a test page

Select the check box to test the connection and operation of the printing system.

If the installation is successful, the the newly installed printing system.

Windows Printer Test Page

, containing your computer name and information on your printer driver and port settings, prints at

Device Settings

Select the check box to open

Device Settings

options for your printing system. (The where you can choose installed

Device Settings

check box appears only in Windows XP with a network connection.)

Set Duplex as default

After installation is successful, depending on your country,

Set Duplex as default

appears and is selected on the

Finished

page. The driver is set to a default duplex mode. Exceptions to the default can be made afterward by selecting options in the driver

Quick Print

or

Basic

tabs.

Enable event notification

Select the check box to enable event notification in the

Notification

dialog box. The

Status Monitor Status Monitor Notification

dialog box appears after clicking

Status Monitor

on the

Advanced

tab.

Show Quick Print tab

User Guide

Installation

Custom Install

With

Quick Print

you can define basic print options into group profiles that can be accessed easily. The

Show Quick Print tab

option also appears in

Device Settings

>

Administrator

>

General

.

Click the plus sign to expand the list of options: The

Set Quick Print tab as default

option makes the first tab you see when you open the driver.

Quick Print

tab the The

Set Basic tab as default

option makes the see when you open the driver.

Basic

tab the first tab you The

Hide other tabs

driver.

option makes the

Quick Print

tab the only tab in the

8

To exit the installer application, click

Finish

.

A message may appear if there is a software installation failure. After clicking

Finish

, retry the installation. If the same message appears again, contact your system administrator.

The installation of the printing system is now complete. If prompted, restart your computer.

Custom Install

refers to detailed device, driver, and utility installation for a USB or network connection in Windows operating systems. The installer can discover devices that are turned on, and connected by USB or network cable, or you can manually select your own printing system model and port name.

When you make a selection in

Custom Install

, it is highlighted with a blue background. You can install more than one product from the

Devices

list, but they must be selected and moved to the

Products to Install

list.

You can also install utilities without printing systems or drivers by selecting the

Utilities

tab on the

Custom Install

dialog box. You can select the utilities you want from the

Name

list and move it to the

Products to Install

list.

In Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, Windows Server 2008, Windows Server 2008 R2, Windows Server 2012 and Windows Server 2012 R2 only, the XML Paper Specification (

XPS

) driver provides the most efficient method for displaying, processing, and printing documents.

If the installer cannot find your printing system, contact your system administrator.

Note:

You must install .NET Framework 4.0 or later to use

Status Monitor

.

Printer Driver

Installing with Custom Install

1

Ensure that your printing system and computer are turned on and connected by USB or network cable.

2

In the

Product Library

window, click

Custom Install

.

To discover a printing system, proceed to step 3. To add a printing system model and port name, proceed to step 5.

3

In the

Custom Install

window, the installer searches for your printing device.

Each discovered printing system is displayed in the a model name and port name. If your printing device is not discovered, proceed to step 5.

Devices

list as an icon with

1-4

Installation 1-5

4

Select a printing device from the

Devices

list, and click the arrow to move it to the

Products to Install

list. Proceed to step 6.

5

If discovery does not find your printing device, you can add it. Click the

custom device

icon.

Add

In the

Devices

dialog box, select from the device appears in the

Products to Install Model

list.

list of supported models, and the

Port name

list of all local and network ports. To add a port connected to your system, click

Add Port

. Click

OK

in the

Devices

dialog box. The printing

6

Select a driver from the

Drivers

tab, and click the arrow to move it to the

Products to Install

button.

list. One or more drivers are required to enable the

Install 7

Select a utility from the

Utilities

tab, and click the arrow to move it to the

Products to Install

list. If a more recent version of a utility is installed, the utility shows a message that a newer version is installed.

8

If you want to remove a product from the

Products to Install

list, select it and click

Delete

. To remove all products, click the

Remove all

the list box.

icon at the bottom of

9

You can select

Use host name as port name

to use a host name for the Standard TCP/IP port. (Not available with a USB connection.)

10

For each printing device and driver combination in the

Products to Install

list, you can click

Edit

to open a dialog box with installation options for the drivers.

Make your selections from the available options.

11

Review your settings. At least one printing system, driver, or a utility, must be selected to enable the

Install

button. If your settings are correct, click

Install

.

12

When the installation completes successfully, on the select from the following options. These options only appear after a printer driver installation.

Finished

page you can

Print a test page

Select the check box to test the connection and operation of the printing system.

If the installation is successful, the the newly installed printing system.

Windows Printer Test Page

, containing your computer name and information on your printer driver and port settings, prints at

Device Settings

Select the check box to open

Device Settings

options for your printing system. (The in Windows XP with a network connection.) where you can choose installed

Device Settings

check box appears only

Set Duplex as default

After installation is successful, depending on your country,

default

appears and is selected on the

Finished Set Duplex as

page. The driver is set to duplex mode by default.

You can make exceptions to the default later by selecting options in the driver

Quick Print

or

Basic

tabs.

User Guide

Printer Driver Installation

Enable event notification

Select the check box to enable event notification in the

Notification

dialog box. The

Status Monitor Status Monitor Notification

dialog box appears after clicking

Status Monitor

on the

Advanced

tab.

Show Quick Print tab

With

Quick Print

you can define basic print options into group profiles that can be accessed easily. The

Show Quick Print tab

option also appears in

Device Settings

>

Administrator

>

General

.

Click the plus sign to expand the list of options: The

Set Quick Print tab as default

option makes the first tab you see when you open the driver.

Quick Print

tab the The

Set Basic tab as default

option makes the see when you open the driver.

Basic

tab the first tab you The

Hide other tabs

driver.

option makes the

Quick Print

tab the only tab in the

13

To exit the installer application, click

Finish

.

A message may appear if there is a software installation failure. After clicking

Finish

, retry the installation. If the same message appears again, contact your system administrator.

The installation of the printing system is now complete. If prompted, restart your computer.

Installing Utilities Only

1

In the

Product Library

window, click

Custom Install

.

2

Select a utility from the

Utilities

tab, and click the arrow to move it to the

Products to Install

list. If a more recent version of a utility is installed, the utility shows a message that a newer version is installed.

3

If you want to remove a product from the

Products to Install

list, select it and click

Delete

. To remove all products, click the

Remove all

the list.

icon at the bottom of

4

Review your settings. At least one utility must be selected to enable the

Install

button. If your settings are correct, click

Install

.

5

To exit the installer application, click

Finish

.

A message may appear if there is a software installation failure. After clicking

Finish

, retry the installation. If the same message appears again, contact your system administrator.

The installation of the utilities are now complete. If prompted, restart your computer.

Editing Driver Properties

1

In the

Product Library

window, click

Custom Install

.

1-6

Installation

2

In the

Devices

list, select a device and click the arrow to move it to the

Products to Install

list.

3

In the

Drivers to Install

list.

list, select a driver and click the arrow to move it to the

Products 4

In the

Products to Install

list, click

Edit

in one of the devices.

5

The

Device

dialog box opens and shows the model name and the IP address or USB. If there are multiple drivers, the settings for each driver are separated into tabs. Select the tab of the driver you want to configure. For every assigned driver, the following driver properties appear:

Printer name

Enter a name for the device to a maximum of 63 characters.

Share the printer

Select this option to share this printing system with others. If selected, enter a

Share name

for the printing system to a maximum of 63 characters.

Set as default printer

Select this option to send most or all of your print jobs to this printing device.

6

Click

OK

.

Editing Utility Properties

1

In the

Product Library

window, click

Custom Install

.

2

In the

Utilities

tab, select

KYOCERA Net Viewer

and click the arrow to move it to the

Products to Install

list.

3

In the

Products to Install

list, click product.

Edit

in the

KYOCERA Net Viewer

utility

4

A dialog box opens to show the utility options. Make your selections.

KYOCERA Net Viewer Device management

Finds devices and manages device settings.

Accounting management

Establishes accounts for device groups and manages the account settings.

Host management

Manages printer drivers and print queues.

5

Click

OK

.

1-7 User Guide

Installation

Upgrade

The installer can detect outdated driver or utility components on your computer.

You can select driver or utility components and upgrade them to the most recent version. If there are upgrades available, a list appears when you click

Upgrade

.

In a client/server environment, you cannot upgrade older drivers. Contact your printing system dealer for more information.

Upgrading Driver Components

1

In the

Product Library

window, click

Upgrade

.

2

From the

Upgrade

list, select the drivers and utilities to upgrade on your computer.

3

To start the upgrade, click the

Upgrade

button.

4

In the

Finished

dialog box, click

Finish

.

Maintenance

Printer Driver

With

Maintenance

, you can access utilities that provide useful features. Select and run any of the available utilities:

Optional Printer Components

This option can expand the functionality of your printer driver with Help modules in other languages, common printer profiles, plug-in modules, and the

Net Manager

application.

Quick Network Setup

This option provides configuration of the most common networking settings using an easy-to-use wizard.

Wi-Fi Setup Tool

This option provides a wizard to help you configure the Wi-Fi settings for your device.

Optional Printer Components

You can expand the functionality of your printer driver by installing optional components.

For the XPS driver, only

Common Profiles

and

Help Modules

can be installed.

Installing Optional Printer Components

1

Click

Maintenance

.

2

Select

Optional Printer Components

and click

Run

.

3

On the

Select Printer

page, select one or more printing systems. and click

Next

. On any page you can click

Back

to correct any settings.

4

On the

Select Components

page, click the plus sign icons to expand options.

Click each option to open a dialog box with more detailed selections.

1-8

Installation

Documents

Under

Common components

, you can select Help modules in additional languages.

5

Under each printing system model, you can select one or more common profiles of predefined print settings.

6

Under each printing system model, you can select one or more plug-in modules.

Output to PDF

With this option, you can print and save documents from multiple sources to PDF.

Security Watermark

With this option, you can print a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied.

7

Under each printing system model, you can select

Net Manager

.

8

When your settings are correct, click

Install

.

9

When the

Printer Components Installation Completed Finish

.

page appears, click When you have completed installing printers and optional components, if prompted, restart your computer.

With

Documents

, you can access guides about the driver, utilities, and printing system operation. Select and open any of the available files. Acrobat Reader 8.0 or newer is required to view PDF files.

Uninstall

The uninstaller can find the printing system drivers on your local drive. It creates a list of those components in the

Uninstall

window. If you uninstall a driver, devices using that driver will also be removed.

Uninstalling Driver Components

1

In the

Product Library

window, click

Uninstall

.

2

Select components from the list to uninstall. Select by device model, or click the plus sign to expand a list of individual devices. Above the list, you can also use the

Select all

check box to select or clear all items.

3

To start the uninstall, click the

Uninstall

button.

4

In the

Finished

dialog box, click

Finish

.

1-9 User Guide

Installation

Printer Driver Settings Access

The printer driver software can be accessed from the

Print

dialog box of an application, or from

Start Start

. If accessed from an application, then changes made to driver settings remain in effect until the application ends. If accessed from , changes are maintained as the default printer settings.

Changing the Default Driver Settings

1

Depending on your operating system: Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click

Control Panel

>

View devices and printers

.

Start

> Windows 8 and Windows Server 2012: open

Control Panel and printers

.

>

View devices

Windows 7 and Windows Server 2008 R2: click

Printers

.

Start

>

Devices and

Windows Vista and Windows Server 2008: click

Printer

.

Start

>

Control Panel

> Windows XP and Windows Server 2003: click

Start

>

Printers and Faxes

.

2

Right-click your printing system model and click

Printing Preferences

.

3

In the

Printing Preferences

dialog box, select the desired features in all tabs.

4

Click

OK

.

Printer Driver 1-10

2 Driver Overview

The lower panel of the use

Print preview Printing Preferences

dialog box contains overview features that illustrate driver selections. Overview images and the settings list are available when selecting settings. After selecting driver settings, you can to check the print job.

If the vertical screen resolution of your computer is 864 pixels or less, the lower panel of the

Printing Preferences Print preview

dialog box does not appear. Under this condition, the button showing the current PDL is on the bottom left, and the check box is on the bottom right of the visible dialog box.

Overview Images

Overview images appear in the lower panel of the

Printing Preferences

box. Each image illustrates different driver settings. Images are changed dialog

2-1 User Guide

Driver Overview

automatically when some driver settings are selected, or you can click the tabs on the left side to change the image.

The printing system image displays most attached devices.

Source

and

Destination

selections are highlighted in green. The storage device icon appears when a job storage option is selected in the

Job

tab.

The page image is updated based on page selections made in the

Print

tab,

Basic

tab, and

Layout

tab.

Quick

The image illustrates grayscale settings.

The current page description language (PDL) is displayed in all of the images.

You can change the PDL temporarily from any

Printing Preferences

tab to enable driver features.

Selecting a PDL in Printing Preferences

1

In the overview image area, click

PDL

.

2

In the

Page Description Languages (PDL)

dialog box, select the desired page description language from the

Available languages

list.

If you select

pages

.

PCL XL

, you can select

Smart duplex printing

and

Skip blank

If you select

pages

or

KPDL

, you can select

Data passthrough Smart duplex printing

. Note that if you select and

Skip blank Data passthrough

,

EMF spooling

is unavailable in the printer driver from the application's

Advanced

tab. When accessing the

Print

dialog box,

Data passthrough

is unavailable.

If you select dialog box.

PDF

, you can click

PDF Settings

to open the

PDF Settings

If you installed the XPS driver, you can click

Settings

dialog box.

XPS Settings

to open the

XPS 3

You can select the

GDI compatible mode

of graphics created by your application.

option to improve the output quality

4

Click

OK

.

Settings List

The tree view in the lower panel of each tab displays current settings for most driver features. You can scroll down to view features for all driver tabs. As each option is selected, the current selection is displayed in the tree view. You can click the minus (-) or plus (+) signs to hide or show details.

Print Preview

The

Print preview

check box appears in the lower panel of each tab. After selecting driver settings, you can use

Print preview

to check the print job. Text and images are displayed in the preview, along with any optional

Watermark

or

Security Watermark

. If you are satisfied with the preview, you can print. Or you can cancel printing if you want to change driver settings.

Printer Driver 2-2

Driver Overview

Previewing a Print Job

1

Select desired driver settings in all tabs, or select a profile.

2

In any tab, select

Print preview

.

3

Click

OK

in all dialog boxes.

4

When the

Print preview

dialog box appears: Click the arrow buttons to view document pages.

Click the magnifying glass icons to zoom in or out.

To close the preview and make additional changes in driver settings before printing, click the “X” button.

If you are satisfied with the preview, click the printer button to print the job.

Kyocera Logo

The

Kyocera

logo appears at the bottom of

Device Settings

and the

Printing Preferences

dialog box. Clicking the logo opens the

About

dialog box that displays the driver version number and driver plug-in information.

Displaying Version Information

1

In

Device Settings

>

Version

or the

Printing Preferences

to view the following driver information: dialog box, click

Kyocera

logo

File Name Version Description Date Manufacturer Comments 2

To view copyright information, click

Legal Notices

.

3

Click

OK

to close the driver information dialog boxes.

Displaying Plug-in Information

1

In

Device Settings

>

Plug-in

or the

Printing Preferences

dialog box, click to view the following plug-in information:

Kyocera

logo

Module Description Version 2

Click

OK

to close the driver information dialog boxes.

2-3 User Guide

3 Device Settings

In

Device Settings

associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page Description Language), and Compatibility settings can also be selected.

, you can select installed printing system options so the

Accessing Device Settings

1

Depending on your operating system: Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click

Control Panel

>

View devices and printers

.

Start

> Windows 8 and Windows Server 2012: open

Control Panel and printers

.

>

View devices

Windows 7 and Windows Server 2008 R2: click

Printers

.

Start

>

Devices and

Windows Vista and Windows Server 2008: click

Printer

.

Start

>

Control Panel

> Windows XP and Windows Server 2003: click

Start

>

Printers and Faxes

.

2

Right-click your printing system model, then: Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, and Windows Server 2008 R2: click

Printer properties

.

Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003: click

Properties

.

3

Click

Device Settings

.

Device Options

Optional devices extend the capabilities of your printing system for source and job storage.

Custom boxes must be set up in

Device Settings

in order to use the

Custom box

feature in the

Job

tab. You can create up to 1000 custom boxes for storing print jobs. Custom boxes can be assigned to users who can print the jobs later from the printing system’s operation panel.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Printer Driver 3-1

Device Settings

Setting Device Options

1

In

Device Settings

devices.

>

Device options

, select the check boxes for all installed

2

Click

OK

.

Setting up Custom Boxes

1

In

Device Settings

click

Hard disk

.

>

Device options

, select

Hard disk

. Or if selected, double-

2

In the

Hard Disk Settings

dialog box, click

Add

.

3

In the

Defined custom boxes

list, a new

Box number

and

Box name

appear.

If desired, change the number and name in the

Box number

and

Box name

boxes. The number must be within a range of 1 to 1000, and the name length can be up to 32 characters. You can also type a user name up to 20 characters.

4

Select

Shared box

to enable the box for multiple users.

When the check box is selected, all network users can save jobs in the box.

When the check box is cleared, only the box owner and network administrator can save jobs in the box.

5

To require users of a shared box to type a password before printing, select

Require password

, and type a password up to 16 characters.

6

Click

OK

in all dialog boxes.

The new custom box appears in the

Custom Box

dialog box when printing.

You can remove a custom box by selecting it in the list and clicking

Delete

.

Defined custom boxes

You can import a custom box list by clicking

Import

custom box list file (.CSV or .KXU).

and browsing for a valid You can save the current custom box list (.CSV or .KXU) in your computer or network by clicking

Export

. A saved list can be imported into another printer driver.

Auto Configure

Auto Configure

detects the devices installed on a printing system that is connected over a network.

Auto Configure

can detect input devices, output devices, storage devices, and memory. When your computer is connected to the printing system through a TCP/IP or WSD port, the

Auto Configure

button appears in

Device Settings

.

Auto Configure

updates the

Device options

list,

Memory

and overview images to keep the printer driver consistent with the printing system configuration.

Auto Configure

varies by operating system.

Not all installed devices are detected by using selecting correct.

OK

in

Device Settings Auto Configure

. Before , check the settings to make sure that they are

3-2 User Guide

Device Settings

Note:

The default setting for Windows XP Service Pack 2 is for the Windows Firewall to be set to

On

. The setting can be changed to allow communication between the printing system and your computer. In the Windows

Security Alert

dialog box, click

Unblock

.

Silent Auto Configuration Silent auto configuration

checks the printing system every 10 minutes for changes in optional devices or memory. When a change is detected, the driver is automatically updated with the new settings.

Silent auto configuration

is only available for printer drivers installed in Windows Vista, and later.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Enabling Auto Configuration

1

Verify that all optional devices are attached to the printing system, and that it is turned on and ready to print.

2

In

Device Settings

, click

Auto Configure

.

In Windows XP, the driver settings are updated immediately.

In Windows Vista and later, the

Auto Configure

Auto configure options: dialog box opens. Select from

Auto Configure Now

Click the button at any time to retrieve the current settings from the printing system. It is recommended to do this when

Silent auto configuration

is turned off.

Silent auto configuration

Select to let the driver check the printing system at every occurrence of a fixed time period. The driver regularly checks for any changes in optional devices or memory.

3

Click

OK

in all dialog boxes.

Memory

This feature displays the amount of memory in the printing system.

Administrator Settings

With

Administrator Settings

accessibility, displaying features in the interface and setting a password to control access to the , you can set options that include controlling

Administrator Settings

options.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

General

In the

General

tab, an administrator can control the display of the

Quick Print

tab. Some

SNMP

settings, a job e-mail notification, and other miscellaneous settings can also be selected.

Printer Driver 3-3

Device Settings 3-4

Show Quick Print Tab

This option lets you control the display of the

Quick Print

tab. You can define basic print options into group profiles for improved accessibility.

With a cleared check box for the

Printing Preferences Show Quick Print tab

dialog box.

, the tab does not appear in To enable this feature, in

Show Quick Print tab

.

Device Settings

>

Administrator

>

General

, select With a selected check box for the

Printing Preferences Show Quick Print tab

dialog box. When you select the , the tab appears in the

Show Quick Print tab

check box, you can access additional check boxes:

Hide other tabs

displays only the

Quick Print

tab to the user.

Set Quick Print tab as default Preferences

.

opens to this tab when you access

Printing Hide Edit Quick Print control Print

tab.

prevents users from customizing the

Quick

Send Count Information

With this option, you can embed count information in the print job, which can be used by some applications for accounting purposes. Count information includes the number of copies produced as well as duplex printing, multiple pages per sheet, color mode, color page count, and paper size values.

Send Count information

is selected automatically when

Net Manager

is used.

When

PDF

is selected as the PDL, or in the XPS driver, only color page count information is embedded in the print job.

To enable this feature, in

Device Settings Send Count information

.

>

Administrator

>

General

, select

Send Application Name

With this option, you can send the application name with a print job, so that a different printing process is used for each application.

This option is unavailable when

PDF

is selected as the PDL.

To enable this feature, in

Send Application name

.

Device Settings

>

Administrator

>

General

, select

Associate Profile with Application

This option lets you set all printing from each installed application to use the same driver settings as defined in a profile. Before using this feature: A profile must be created in the

Printing Preferences

tab.

Profiles

dialog box, accessed from any An association must be created between a profile and an application in the

Application Based Printing

dialog box, accessed from the

Profiles

dialog box.

This feature is enabled by default. To disable this feature, in

Device Settings Administrator

>

General

, clear the

Associate Profile with application

> check box.

Password Protect Administrator Settings

You can set

Settings Password protect administrator settings

in the

Administrator

dialog box to prevent unauthorized changes in this dialog box. If

User Guide

Printer Driver Device Settings

selected, this setting prompts you to enter a password and confirm the password. This password protection blocks access to all

Administrator Settings

options.

Setting the Administrator Password

1

In

Device Settings

>

Administrator administrator settings

.

>

General

, select

Password protect 2

In the

Password

dialog box, enter a password, using at least 4 and no more than 16 characters. Reenter the password in

Confirm password

and click

OK

.

Clearing the Administrator Password

1

In

Device Settings

, click

Administrator

.

2

In the

Enter Password

dialog box, type the password and click

OK

.

3

In the

Administrator Settings administrator settings

dialog box, clear the check box and click

OK

.

Password protect

Hide Factory Default Profile

With this option, you can hide or show the

Print

tab and the

Profiles

dialog box.

Factory Default

profile in the

Quick

With the check box selected, the the lists.

Factory Default

profile does not appear in With the check box cleared, the

Factory Default

profile appears in the lists.

Hide Lower Pane

With this option, you can reduce the size of the removed from view. PDL selection,

Profiles Printing Preferences

dialog box by hiding the lower pane. The overview images and settings list are buttons, and the

Print preview

check box are still available.

For some screen display and screen resolution settings, the

Hide lower pane

check box is selected automatically.

SNMP Settings

Simple Network Management Protocol (

SNMP

) is an application layer protocol that governs the management of devices agents, and network management systems. Managed devices, such as printing systems, collect and store management information for the network management systems.

SNMP

security levels are specified by settings in the

SNMP settings

dialog box. With

SNMPv3

, encryption and authentication support are provided.

SNMP

settings must be made in the printer driver and in the printing system’s home page.

The following

SNMP

options are available:

SNMPv1/v2c

It communicates with the managed device using

Read community name

and

Write community name

.

SNMPv3

3-5

Device Settings 3-6

Security enhancements for authentication and encryption require a user name and password. Authentication and privacy options are available by clicking

Settings

.

Apply to other models

This option displays a list of installed printing systems to apply the selected

SNMP

settings.

SNMPv3 Options

You can select

SNMPv3

system.

options for secure communication with the printing

Authentication

This option provides an algorithm to check that a transferred file has arrived intact. Message Digest 5 (

MD5

) and Secure Hash Algorithm 1 (

SHA1

) are hash algorithms used to authenticate packet data.

MD5

This option provides a cryptographic hash function with a 128-bit hash value.

SHA1

This option produces a message digest that is 160 bits long.

successor to

MD5

.

SHA1

is the

Privacy

This option uses encryption for secure communication. It is available after you select the

Authentication

option. You may select one

Privacy

option.

DES

This option uses the Data Encryption Standard for encryption.

cleartext into ciphertext via an encryption algorithm. It encrypts and decrypts data using 8-byte blocks and a 56-bit key.

DES

turns

AES

This option uses the Advanced Encryption Standard for encryption.

symmetric block cipher that can process data blocks of 128 bits, using cipher keys with lengths of 128, 192, and 256 bits. It is more secure than

AES DES

.

is a

Selecting SNMP Settings

1

In

Device Settings

>

Administrator

>

General

, click

SNMP Settings

.

2

Select

SNMPv1/v2c

or

SNMPv3

.

For

SNMPv1/v2c

, type the

Read community name name

, to a maximum of 32 characters.

and

Write community

For

SNMPv3

, type a

Password User name

to a maximum of 32 characters, and a from 8 to 32 characters.

3

To set authentication and privacy options for

SNMPv3

, click

Settings

.

4

In the

SNMPv3 Settings OK

.

dialog box, select from the available options, and click

5

Optional: Under

Apply to other models

, you can choose from available models. The

SNMP

settings are applied to all selected models.

User Guide

Device Settings

6

Click

OK

.

Job E-mail Notification

This option lets you send an e-mail address with a print job. When the job finishes printing, the device sends an e-mail notification to the e-mail address.

This is useful when the device is printing many jobs and a user must wait for a job to print.

For a restricted user in a client/server environment, the

Administrator Device Settings

becomes the

Identity

notification data in the

Identity Settings

button. A user can enter e-mail dialog box.

button in

Selecting E-mail Notification Options

1

In

Device Settings completed

.

>

Administrator

>

General

, select

Notify when printing is 2

Choose an e-mail address option: Select

Use specific e-mail address

, and type a valid e-mail address. In a client/server environment, a client user can change this address.

Select

Prompt for e-mail address

, and click

OK

. When you click

Print

dialog box, type a valid e-mail address in the

Print Options OK

or in the

Identity Settings

dialog box, and click

OK

.

3

Optional: Select

Notify when printing is suspended

of a printing problem.

if you want to be alerted

4

Click

OK

in all dialog boxes.

Lock Settings

An administrator can specify settings at the tab or feature level in the driver, and then lock them. The settings are then applied to all print jobs, and changes are restricted. The settings are locked in

Device Settings

>

Administrator

>

Lock Settings

benefits.

. For example, a driver setting could be set for printing duplex documents. This would save paper, resulting in cost savings and ecological Locking a setting will also lock the feature where it appears in other tabs. For example, selecting

Duplex

will also select and lock that feature in the

Quick Print

and

Basic

tabs.

The administrator can also set a password that is required to temporarily unlock a feature.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Lock Settings Options

The

Lock Settings

tab displays driver settings that an administrator can lock.

Once locked, user changes are restricted and the settings are applied to all print jobs. Once the settings are made, the

Password settings

option can be accessed. This lets an administrator control usage of paper and toner amounts.

EcoPrint

Printer Driver 3-7

Device Settings

User Login

This option locks the

Imaging

tabs.

EcoPrint

setting selected in the

Quick Print

,

Basic

, or

Duplex

This option locks the current

Quick Print

or

Basic

tabs.

Print on both sides

setting selected in the

Multiple pages per sheet

This option locks the current

sheet

option in the

Layout Pages per sheet

and the

Multiple pages per sheet

tab is not locked.

setting in the

Quick Print

setting in the

Layout

tab. The tab

Pages per Profile with application

This option locks a defined profile of driver settings by application.

Job tab

This option locks settings selected in the

Job

tab.

Security watermark

This option locks the

Advanced

tab.

Security Watermark Security Watermark

settings selected in the is an optional plug-in.

Watermark

This option locks the

Watermark

settings selected in the

Advanced

tab.

Password settings

The password set by the administrator locks the selected driver features.

When the administrator sets the password, the

Unlock

icon appears in the driver tabs or the

Application Based Printing

dialog box. To unlock a feature, click

Unlock

and type the password.

Locking Driver Settings

1

In

Device Settings

>

Administrator

, click

Lock Settings

.

2

Select the check box for each driver feature to be locked.

3

Select the

Password settings

check box if you wish to set a password to temporarily unlock settings.

In the

Password Settings

dialog box, type a password from 4 to 16 characters.

Retype the password in

Confirm password

, and click

OK

.

To remove the password, clear the

Password settings

check box. In the

Unlock Password

dialog box, type the password, and click

OK

.

4

To save your

Lock Settings

selections, click

OK

.

When a password is set, the click

Unlock Unlock

icon appears in driver tabs where the locked features appear. To unlock a feature and change its settings temporarily, and type the password.

3-8

User login

provides job restriction by user, in contrast to the feature, which assigns privileges by division or department. A maximum of 1000 login user names and passwords can be created and stored in the printer driver and registered on the printing system.

Job accounting

User Guide

Printer Driver Device Settings

Users are identified by user name and password. The user name can be in the user principal name UPN format: username@domain.com. This feature limits printing privileges to specified users for secure printing and accounting. The number of pages printed by each user is tracked by the printing system.

Users added in the printer driver must also be manually registered at the printing system’s operation panel.

In a client/server environment, some options are unavailable to a client.

For a restricted user in a client/server environment, the

Device Settings

becomes the

Identity Administrator

button in button. A user can enter user login data in the

Identity Settings

dialog box.

User Login Options

User login

settings selected in the driver are applied to every print job sent from your computer.

Use specific name

This option can be used to specify a name and password to use the same

User login

for every print job. If this option is selected, the user does not have to type the name and password for each print job.

A client computer in a client/server environment can accept the default name and password set by the administrator or type another name and password.

Clicking

Reset

restores the default values.

Prompt for name

This option prompts the user for a name and password. You can use a name that is not on the list, and the name is not added to the list. When sending a print job, type a name and password when prompted, then click

OK

to print.

Prompt for name and validate

This option prompts for a name and password. For the job to print, the name and password entered must be on the

Login user name

list. You can use the click

Login user names OK

entered in the

Login user name

that the selected name is saved in the driver.

list of the driver.

When sending a print job, type a name and password when prompted, then to print. This option ensures that the job prints, only after verifying

Validate user name (computer) or prompt for login user name

This option searches for the Windows

User name

in the driver’s

Login user name

list. Validation is done every time the user prints a job. If the Windows

User name

exists in the

Login user name

list, the associated driver

Login user name

and password from the list are used for the print job. To release the print job, the user must enter the

Login user name

and password at the printing system operation panel.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the

Login user name

and password. Along with the Windows

User name

, these are then added to the list so succeeding print jobs do not require the user to enter a

Login user name

and password again.

Login user name

Click to add, delete, edit, import, or export login user names and passwords.

Once a

Login user name

list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC., and .TXT). To import a

Login user name

list, browse for an existing list and save it in your printer driver.

3-9

Device Settings

Printing with User Login

After login user names are assigned and user login mode is set to printing system, you can choose

User login On

at the to print in user login mode.

In a client/server environment, the client is automatically set to the selection made in the server.

User Login 1

In

Device Settings Login

.

>

Administrator Settings

>

User Login

, select

User 2

Select a

User Login

option:

Use specific name Prompt for name

If you select the

Use specific name

step 5.

or

Prompt for name

option, proceed to

Note:

The remaining a login user name list.

User Login

options become available when you create

3

Under the

Login user name

list, click the buttons to view and manage the list.

4

Select from the remaining

User Login

options:

Prompt for name and validate Validate user name (computer) or prompt for login user name 5

Click

OK

in all dialog boxes.

6

Print the document from the application.

7

When the

Print Options

or

Identity Settings

a name and password, and click

OK

.

dialog box appears, type or select

Job Accounting

Job accounting

gives an administrator control of a printing system. With

Job accounting

digits.

, account IDs (identification numbers) can be assigned to users or departments. A specific account ID can be assigned, and then required before printing. After account IDs are created, from the printing system operation panel you can view the number of copies associated with a specific ID, as well as limit the number of copies for individual IDs. Account IDs can be a maximum of 8

Note: Job accounting

must be enabled on the printing system. A maximum of 1000 account IDs can be assigned on the printing system and stored in the printer driver.

In a client/server environment, some options are unavailable to a client computer.

For a restricted user in a client/server environment, the

Device Settings

becomes the

Identity Administrator

button in button. A user can enter Job Accounting data in the

Identity Settings

dialog box.

3-10 User Guide

Printer Driver Device Settings

Job Accounting Options

Job accounting

supports the following options:

Use specific account ID

Select this option to track the print jobs of a user or group with an account ID.

It sends the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the

Password protect administrator settings

in the

Administrator Settings

dialog box.

A client computer in a client/server environment can accept the default account ID set by an administrator or type another account ID. Clicking

Reset

restores the default values.

Prompt for account ID

Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job accounting ID.

Account IDs

Add, edit, or delete account IDs from the list. A maximum of 1000 account IDs can be stored in the driver. After an account ID list is created, the list can be exported as a group by saving it as a text file (.CSV, .KXC, .TXT). To import an account ID list, browse for an existing list and open it.

Prompt for account ID and validate

Select this option to prompt for an account ID that is saved in the driver.

When sending a print job, type an account ID when prompted, and then click

OK

to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again.

Display account ID list

Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear.

Validate user name (computer) or prompt for account ID

This option searches for the Windows User name in the driver’s

Account IDs

list. Validation is done every time the user prints a job. If the Windows User name exists in the

Account IDs

list, the associated driver account ID from the list is used for the print job.

If a match is not found, the driver checks for administrator or user permissions. With user permissions, the print job is canceled, and the user is prompted to contact an administrator to establish printing permissions. With administrator permissions, the driver prompts for the account ID. Along with the Windows User name, this is then added to the list so succeeding print jobs do not require the user to enter an account ID again.

Adding or Editing an Account ID

1

In

Device Settings accounting

.

>

Administrator

>

Job Accounting

, select

Job

To create an account ID, click

Add

.

To edit an existing account ID, select it from the list and click

Edit

.

2

Under

Account ID

, enter a number to a maximum of 8 digits.

3-11

Device Settings

Net Manager

3

Under

Description

, enter a description of the account ID, such as a user or group.

4

Under

User name

, enter a Windows User name, to a maximum of 20 characters. The User name is not case-sensitive.

5

Click

Add

to add the name to the

User names (computer)

1000 names can be added to each account ID.

list. A maximum of

6

To remove an account ID from the list, select it and click

Delete

.

7

Click

OK

.

Printing with Job Accounting

1

In

Device Settings accounting

.

>

Administrator

>

Job Accounting

, select

Job 2

Select a

Job Accounting

option:

Use specific account ID Prompt for account ID

If you select the

Use specific account ID

continue to step 5.

or

Prompt for account ID

option,

Note:

The remaining

Job accounting

create an account ID list.

options become available when you

3

Next to the

Account IDs

list, click the buttons to view and manage the list.

4

Select from the remaining

Job accounting

options:

Prompt for account ID and validate Display account ID list Validate user name (computer) or prompt for account ID 5

Click

OK

in all dialog boxes.

6

Print the document from the application.

7

For some options, when the

Print Options

or

Identity Settings

appears, type or select an account ID, and click

OK

.

dialog box

Net Manager

features. The is a server-based application that provides centralized user authentication, authorization, user access control, and secure pull printing

Net Manager

application must be installed separately. It is also necessary to make settings in the printer driver

Device Settings

>

3-12 User Guide

Printer Driver Device Settings

Administrator

>

Net Manager

to integrate with

Net Manager

. This

Net Manager

driver feature is installed as an optional component of the driver.

The XPS driver does not support

Net Manager

. For more information about

Manager

, please contact your printing system dealer.

Net

An administrator can set the

Net Manager

server and user information for users and groups to print according to defined policies.

When policies restrict printing features, driver so that the restricted printing features are unavailable to the user or group. The

Net Manager

options let you choose how conflicts are handled between a policy and a driver selection.

Net Manager

reconfigures the printer With secure pull printing, you can select the printing device that will print after sending the job. To use the secure pull printing feature, the driver must be connected to the

Net Manager

spooler server using the

Net Manager

spooler port. Print jobs are held in the

Net Manager

spooler server until the user is authenticated on the printing system.

For a restricted user in a client/server environment, the

authentication

, the

Identity

button can not be used.

Administrator

button in

Device Settings

data in the becomes the

Identity Settings Identity

button. A user can enter dialog box. If you select

Net Manager Use Windows

Selecting Net Manager Options

1

In

Device Settings

>

Administrator

>

Net Manager

, select

Net Manager

.

2

Enter the server address and port number. The default port number is 9094.

3

Select an authentication option:

Use Windows authentication

Select to use Windows login information for

Net Manager

authentication.

The

Net Manager Login

dialog box does not appear during printing unless Windows authentication fails. If selected, continue to step 5.

In a workgroup environment, used.

Use Windows authentication

can not be

Use specific name

Select to enter specific login information. When selected, continue to step 4.

4

Type the

Login user name

and

Password

. The Login user name can be in the user principal name (UPN) format to support multiple domains: username@domain.com

5

You can select

No notifications for policy conflicts

if you do not want a message to appear when policy conflicts occur during printing. When selected, choose a printing result:

Continue printing

Apply the policy and print the job

Cancel printing

Cancel the print job

6

Click

OK

in all dialog boxes.

3-13

Device Settings

Printing with Net Manager

1

From the application, open the

Print

dialog box. You can click

Preferences

or

Properties

to open the by the policy.

Properties

dialog box and view printing restrictions set

2

If the

Net Manager Login

or

Identity Settings

dialog box appears, enter a Login user name and password. This dialog box is generated when an invalid or blank

Net Manager

user name or password is set in the driver. The

Net Manager Login

selected in dialog box does not appear if

Administrator

>

Net Manager Use Windows authentication

, except when the Windows is authentication fails.

3

You can click

Do not ask again

to use the most recently-saved Login user name and password for each print job. When selected, the

Net Manager Login

dialog box does not appear again.

4

Click

Log in

to send the print job to the

Net Manager

spooler server, where the Login user name and password are authenticated.

The print job appears on the

Job

tab on the main

Net Manager

web application.

5

Depending on the

Net Manager

settings and before the job is printed, the

Options

dialog box appears with information about your print quota. Click continue.

Print OK

to

6

On the printing system’s operation panel, enter your authentication credentials to release spool jobs. You can print from any printing system managed by the

Net Manager

server.

User Settings

With

User Settings

, you can specify user and department names, select the default unit of measure, and change the driver display language.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

Identification

With

Identification

, you can identify your print job with a

Department

name, to a maximum of 31 characters. The used to identify a print job stored on the storage device.

User name

and

User name

can be

Setting User Identification

1

In

Device Settings

box.

>

User

, type your preferred name in the

User name

text

2

Type your department or group name in the

Department

text box.

You can type a maximum of 31 characters in the text boxes.

User name

and

Department 3

Click

OK

in all dialog boxes.

3-14 User Guide

Device Settings

Units

You can set

Inches

or the following settings:

Millimeters

as the unit of measurement. This is used for

Page Sizes

settings in the

Basic

tab.

Spacing

the setting in the

Advanced

tab.

Add Watermark

and

Edit Watermark

dialog boxes in

Poster

settings in the

Layout

tab.

Gutter

settings in the

Layout

or

Finishing

tab.

Selecting a Unit of Measurement

1

In

Device Settings

>

User

, select

Inches

or

Millimeters

.

2

Click

OK

in all dialog boxes.

Language Preference

The

Language preference Device Settings

in option specifies the user interface language of

Properties

and all tabs of

Printing Preferences

.

Available languages vary depending on your locale and your computer settings.

Setting Language Preference

1

In

Device Settings

>

User

, select the desired language from the

language

list.

Select 2

Click

OK

in all dialog boxes.

Page Description Languages (PDL)

With

Page Description Languages (PDL)

, you can specify the contents and layout of a printed page. In

Device Settings

, you can choose from

PCL XL

(Printer Command Language XL),

PCL 5e

, Language), or

PDF KPDL

(Kyocera Page Description (Portable Document Format). To add

PDF

to the list of PDL choices, you must install the

Output to PDF

plug-in. The printer default is

XL

, which is suitable for most printing purposes.

PCL

After you select a PDL, the selection appears in the lower corner of the overview image in

Device Settings

and in all

Printing Preferences

tabs. You can change the PDL temporarily from any

Printing Preferences

tab.

In

GDI compatible mode

, vector graphics are rasterized for printing as bitmap images. Use the

GDI compatible mode

the graphic created by the application.

option to improve the output quality of In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

If your application supports the XML Print Specification, then XPS printing can be performed after installing the XPS driver. With the XPS driver, the only available PDL is

XPS

.

PDL Options

The PDL options, available in the box, are accessed in

Page Description Languages (PDL) Device Settings

.

dialog

Printer Driver 3-15

Device Settings 3-16

PCL XL

The most recent version of HP PCL and PCL 6. This PDL includes PCL 5e features. PCL XL lacks backward compatibility with earlier PCL versions, though it is enhanced over PCL 5e in these areas: Reduced file size Better print speed Faster return to application Supports

Security watermark

Supports

Line thinning PCL 5e

Fully compatible with earlier PCL versions Bidirectional communication support Wide selection of fonts for use with Microsoft Windows applications Complex graphics might not print as well

Start of the page/End of the page

available in

Prologue/Epilogue KPDL

KPDL is used when printing from applications that support PostScript 2 or 3.

An emulation of PostScript printing Strong graphics reproduction Print speeds may be slower than PCL 5e Requires more printing system memory than PCL 5e Enables native TrueType font downloading Supports most

Graphics settings

options

EMF Spooling

unavailable when

Data passthrough

is selected.

PDF Output to PDF

documents.

is a plug-in that lets you print or save documents from multiple sources to Adobe Portable Document Format (PDF). The PDF format is independent of the operating system and application software used to create An alternative to existing commercial applications for creating PDF documents Retains original document appearance Can be viewed and printed on operating systems that display PDF content Some driver features unavailable

PDL Settings

For some page description languages, additional settings are available in the

Page Description Languages (PDL)

dialog box.

PCL XL Settings Smart duplex printing

This option automatically keeps a sheet of paper from being sent through the duplex unit if the sheet is only printed on one side. The duplex unit is bypassed for the following types of print jobs: a one page document, one page from a multi-page document, or a multi-page document that prints onto

User Guide

Printer Driver Device Settings

a single sheet. Selecting this option can reduce wear on the mechanical duplex unit, and result in comparatively faster printing times.

Skip blank pages

This option prevents the printing system from outputting any page that contains no data, or that has, at most, one space character. Selecting this option can save paper, and result in comparatively faster printing times. This feature is unavailable for booklet, duplex, or multiple pages per sheet printing.

KPDL Settings Smart duplex printing

This option automatically keeps a sheet of paper from being sent through the duplex unit if the sheet is only printed on one side. The duplex unit is bypassed for the following types of print jobs: a one page document, one page from a multi-page document, or a multi-page document that prints onto a single sheet. Selecting this option can reduce wear on the mechanical duplex unit, and result in comparatively faster printing times.

Skip blank pages

This option prevents the printing system from outputting any page that contains no data, or that has, at most, one space character. Selecting this option can save paper, and result in comparatively faster printing times. This feature is unavailable for booklet, duplex, or multiple pages per sheet printing. When selected,

Data passthrough

is unavailable.

Data passthrough

This option reduces errors when printing complex jobs from applications that use PostScript formatting. When selected,

EMF spooling

is unavailable in the

Advanced

tab.

PDF Settings

Provides options for printing and saving documents to Adobe PDF format.

See PDF topics for details.

Selecting a PDL in Device Settings

1

In the

Device Settings

>

PDL Available languages

, select the desired page description language from list.

If you select

pages

.

PCL XL

, you can select

Smart duplex printing

and

Skip blank

If you select

pages

or

KPDL

, you can select

Data passthrough Smart duplex printing

. Note that if you select and

Skip blank Data passthrough

,

EMF spooling

is unavailable in the

Advanced

tab.

If you select dialog box.

PDF

, you can click

PDF Settings

to open the

PDF Settings 2

You can select the

GDI compatible mode

of graphics created by your application.

option to improve the output quality

3

Click

OK

in all dialog boxes.

PDF

Output to PDF

is a plug-in that lets you print and save documents from multiple sources to Adobe PDF format. This feature can be used as an alternative to existing commercial applications for creating PDF documents. Documents

3-17

Device Settings 3-18

saved as PDF retain their original appearance, and can be viewed and printed on operating systems that display PDF content.

For a document using mixed paper sizes, all pages in the PDF use the size of the first page.

Note:

With available.

PDF

selected as the PDL, only a limited set of driver options are

PDF Options

You can select PDF options if you have installed the

Output to PDF

plug-in.

The following options are available in the

PDF Settings

dialog box:

Embed fonts

This option ensures that document fonts appear accurately in the PDF file on screen. This option ensures accurate reproduction but significantly increases the file size.

Compress data

This option enables flat compression for the generated PDF document. This option significantly reduces the file size.

Print and save options

From the list, select whether to print (

Print only

), save a PDF file (

Save to file

), or both (

Print and save

). If a save option is selected, additional options are available in the

PDF Settings

dialog box.

Save As Color

This option saves the PDF as a color document. This option does not appear when

Print only

is selected.

Automatically save to default folder

Select to save a PDF file automatically in a default folder. Browse to a location to save your PDF file.

Date and time

Select the check box to use the same file name plus the current date and time whenever the file is saved. Clear the check box to replace an existing file, if a file with the same name already exists.

Encryption

Encryption adds the selected level of encryption to the PDF. When selected, password protection is available so that a document cannot be opened or altered by unauthorized users.

Arc4 40

This encryption option provides low level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 6.0 or earlier.

Arc4 128

This encryption option provides low level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 6.0 and later.

AES 128

This encryption option provides high level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 7.0 and later.

AES 256

User Guide

Device Settings

This encryption option provides high level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 9.0 and later.

Password protection

Select passwords for changing security settings and for opening a document. Passwords are supported to a maximum of 16 characters.

Change security settings

Select the check box and type an owner password. Within Adobe Acrobat, this password is required to change the document restrictions in the

Files

>

Properties

>

Security

section. When a document with this password is opened in Adobe Reader, it cannot be printed or edited, and document data cannot be copied.

Open document

Select the check box and type a user password. The user password must be entered at the time the PDF document is opened. This password must be different from the owner password.

Printing and Saving to PDF

1

In

Device Settings

>

PDL

, in the

Available languages

list select

PDF

.

2

Click

PDF Settings

.

3

In the

PDF Settings

dialog box, under to print or save or both.

Print and save options

select whether

4

If a save option is selected in step 3, select additional folder, encryption, and password options.

5

Click

OK

in all dialog boxes.

6

Open and print the document.

7

Name and save the PDF file.

XPS Driver

Printer Driver

For Windows 10, Windows 8.1, Windows Server 2012 R2, Windows 8, Windows Server 2012, Windows 7, Windows Server 2008 R2, Windows Vista Service Pack 2 with the latest platform updates, and Windows Server 2008, you can use the XML Paper Specification ( architecture.

PCL

and

KPDL XPS

). This Page description language provides an additional method for displaying, processing, and printing documents. As both a PDL and a document format,

XPS

requires compatible printing system hardware and software written for the Windows Presentation Foundation (WPF) are not compatible with an

XPS

environment.

Therefore, an

XPS

installed from the driver supports a single PDL setting. The

Product Library

disk. In the

XPS

driver can be

Installation Method

menu, click

Custom Mode

, and on the

Custom Installation

page, select

KX XPS DRIVER

.

Some driver features are unavailable when using the

XPS

driver.

XPS Options

You can select XPS options when using the XPS driver.

3-19

Device Settings

The following options are available in the

XPS Settings

dialog box:

Print and save options

From the list, select whether to print or save or both. If a save option is selected, additional options are available in the

XPS Settings

dialog box.

Automatically save to default folder

Select to save an XPS file automatically in a default folder. Browse to a location to save your XPS file.

Date and time

Select the check box to use the same file name plus the current date and time whenever the file is saved. Clear the check box to replace an existing file, if a file with the same name already exists.

Printing and Saving to XPS

1

In

Device Settings

>

PDL

, click

XPS Settings

.

2

In the

XPS Settings

dialog box, under to print or save or both.

Print and save options

, select whether

3

If a save option is selected in step 2, select additional folder options.

4

Click

OK

in all dialog boxes.

5

Open and print the document.

6

Name and save the XPS file.

Compatibility Settings

With

Compatibility Settings

, you can specify media source values, override the application's

Collate

setting, and combine the

Source

and

Media type

lists in the

Basic

tab.

In a client/server environment, this feature is unavailable to a client logged in as a restricted user.

You can restore all the options in the default by clicking

Reset

.

Compatibility Settings

dialog box to the

Media Source Enumeration

Media source enumeration

supports compatibility for media source values unique to the printer driver, such as those for cassettes or feeders. Your newly installed printer driver maintains identical media source support with the driver it replaces, whether for this driver or one from another manufacturer. If media source macros exist for the older driver, then the alignment of media source values maintains support without the need to change the macros.

Use the

Driver Info

utility (\Utility\Driver Info\DrvInfo.exe) to compare the source values for all installed drivers.

If the values for a given media source differ between printer drivers, you can reassign an enumerated value to create a match between the drivers.

3-20 User Guide

Device Settings

Setting Media Sources

1

In

Device Settings

select the paper supply method. The current value is listed in the

value

box.

>

Compatibility

, from the

Media source enumeration

list

Enumerated 2

Type an

Enumerated value

for the media source, and click

Apply

. To align settings with a different driver, this value should align with those in the other driver.

3

Click

OK

in all dialog boxes.

Ignore Application Collation

This option bypasses the

Collate

priority to the printer driver setting.

setting in software applications, and gives With the check box selected, the printer driver

Collate

setting is used.

With the check box cleared, the application

Collate

setting is used.

Selecting Printer Driver Collation

1

In

Device Settings

>

Compatibility

, select

Ignore application collation

.

2

Click

OK

in all dialog boxes.

Combine Source and Media Type Lists

You can change the driver's

Basic

tab so that

Media type

and

Source

are combined into one list, labeled

Source

. In the combined list, Media types are listed first, followed by cassettes and

Multipurpose tray

.

Creating a Combined Source List

1

In

Device Settings lists

.

>

Compatibility

, select

Combine source and media type 2

Click

OK

in all dialog boxes.

Removing a Plug-in

You can remove an installed plug-in from the driver. If removed, the plug-in features do not appear in the driver interface.

Note:

To remove the the PDL.

Output to PDF

module,

PDF

must not be selected as

1

In

Device Settings

, click

Kyocera

logo >

Plug-in

.

2

Select a plug-in module from the list and click

Delete

, then

Yes

.

3

Click

OK

in all dialog boxes.

Printer Driver 3-21

4 Quick Print

In the

Quick Print

tab, you can apply basic print settings to print jobs. You can select options quickly in a simple user interface.

Any

Quick Print

settings can be saved as a group, called a profile, and applied to any print job. Profiles support common printing tasks.

To return to the original settings, click

Reset

. The

Reset

button is available when accessing the printer driver from the application's

Print

dialog box.

The administrator can set the view of the

Installation

process, or in

Quick Print Device Settings

> tab through the

Administrator

.

Quick Print Options

You can set up to 5 print options on the

Quick Print

tab. You can create your own customized view of print options with frequently run print jobs.

Edit Quick Print Options

. You can also select from profiles that have been set with predefined options for

Orientation

Click the

Orientation

icon repeatedly to change between portrait, landscape, rotated portrait, and rotated landscape printing formats. The rotated options rotate the job orientation 180 degrees.

Collate

Collate

specifies the order in which the pages of a multiple copy job are printed.

4-1 User Guide

Printer Driver Quick Print

Click the

Collate

icon to change between

Off

,

On

, and

On (reverse order)

.

With

On

data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra processing involved in sending every copy from the computer to the printing system.

selected, the first time the print job is sent to the printing system the With

On

selected, the driver prints the complete job set by set (123, 123). With

Off

selected, it prints each page by set (111, 222). For example, with selected, three copies of a five-page document outputs as pages one through five in succession, three times.

On

The printer driver automatically overrides the application's

Settings

dialog box accessed from

Device Settings

.

Collate

setting and uses the printer driver setting. You can use the application's clearing the

Ignore application collation

check box in the

Collate

setting by

Compatibility

If

On (reverse order)

is selected, the printed pages appear in reverse order (321, 321). This option is available when

Printer default

is not selected under

Destination

in the

Basic

tab.

Duplex

Duplex printing is printing on both sides of each page. Click the repeatedly to change between flipping on long edge, flipping on short edge, and off. A duplex unit can turn the paper over to allow printing on the reverse side.

Flip on long edge

or

Flip on short edge Duplex

icon must be selected to print on both sides of the cover and insert pages.

Flip on long edge

Turn the long edge of the page to view the content.

Flip on short edge

Turn the short edge of the page to view the content.

An administrator can ensure that all jobs are printed on both sides by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Duplex

.

Duplex

should be turned on before using turned off, using

Lock Settings

makes

Lock Settings Duplex

. When

Duplex

unavailable to all users.

is

Pages per Sheet

Pages per sheet

prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. Click the pages per sheet, 4 pages per sheet, and off. You can set the arrangement of the pages from the

Pages per sheet Layout

icon repeatedly to change between 2 tab as well as print borders around each of the pages.

When

Pages per sheet Layout

tab.

is selected,

Scaling

and

Poster

are unavailable in the An administrator can ensure that all jobs are printed with multiple pages on a sheet by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Multiple pages per sheet

.

Pages per sheet Pages per sheet

should be turned on before using is turned off, using unavailable to all users.

Lock Settings Lock Settings

makes . When

Pages per sheet

4-2

Quick Print

EcoPrint

EcoPrint

changes the text and graphics to appear lighter in the print job.

EcoPrint

does not increase print speed. Click the

EcoPrint

icon to change between on and off.

An administrator can ensure that all jobs are printed in selecting selecting

Device Settings EcoPrint

.

>

Administrator

>

EcoPrint Lock Settings

mode by , and then

EcoPrint

should be turned on before using turned off, using

Lock Settings

makes

Lock Settings Ecoprint

. When

EcoPrint

unavailable to all users.

is

Edit Quick Print Options

The assortment of icons at the top of the include features that you use most often. Any number of icons from 0 to 5 can be displayed. All icons can be removed from view if you want to use only the

Printer profiles

options in the

Quick Print Quick Print

tab.

tab can be customized to

Note:

An administrator can hide the

Print control

in

Device Settings

>

Edit

button by selecting

Administrator

. The

Edit Hide Edit Quick

button is unavailable when the driver is accessed from an application’s

Print

dialog box.

4-3

Selecting Quick Print Options

1

Depending on your operating system: Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click

Control Panel

>

View devices and printers

.

Start

> Windows 8 and Windows Server 2012: open

Control Panel and printers

.

>

View devices

Windows 7 and Windows Server 2008 R2: click

Printers

.

Start

>

Devices and

Windows Vista and Windows Server 2008: click

Printer

.

Start

>

Control Panel

> Windows XP and Windows Server 2003: click

Start

>

Printers and Faxes

.

2

Right-click your printing system model and click

Printing Preferences

.

3

Select the

Quick Print

tab.

4

Click

Edit

.

5

In the

Edit Quick Print Options

dialog box: To add a feature to the

Quick Print

tab, select the feature under

Available

, and click the arrow to move the feature to

Selected

. A maximum of 5 features can appear under

Selected

.

To remove a feature from the

Quick Print

tab, select the feature under

Selected

, and click the arrow to move the feature to

Available

. To use only the

Printer profiles

in the

Quick Print

tab, move all features to

Available

.

Click the up or down arrows to change the position of the features under

Selected

. The feature at the top appears first in the

Quick Print

tab.

To restore the list to factory default options, click

Reset

.

User Guide

Quick Print

6

Click

OK

to save your settings.

Profiles

Printer Driver

You can save printer driver settings as a profile. You can select multiple options in the

Quick Print

the settings. In tab and the other

Printing Preferences Printing Preferences

, the

Save as

and tabs, save them to a profile, and use all of them at once when you apply the profile. You can then use that profile to print the same type of print job again without having to reselect all

Profiles

buttons appear at the bottom of all tabs.

A maximum of 26 profiles can be established in one driver, including the

Factory Default

profile. In

Device Settings

>

Administrator

, you can choose to hide the

Factory Default

be saved to a profile.

profile. Settings made in

Device Settings

cannot Any profile except exported.

Factory Default

can be edited, deleted, imported, and

Selecting a Profile

Quick Print tab 1

In the

Quick Print

tab, select a profile. The settings list shows a summary of settings for that profile.

2

Click

Apply

.

3

Click

OK

.

Profiles dialog box 1

In any of the

Printing Preferences

tabs, click

Profiles

.

2

In the

Profiles

dialog box, select a profile. The settings list shows a summary of settings for that profile.

3

Click

Apply

.

4

Click

OK

.

Saving a Profile

The Save As Button 1

Set the printing options you want for your print job by opening

Printing Preferences

and selecting all your driver settings.

2

In any tab, click

Save as

.

3

To identify the profile, type a

Name

, select an

Icon

, and type a

Description

.

4

Click

OK

to save the profile.

4-4

Quick Print 4-5

The newly added profile appears in the tab.

Profiles

dialog box and the

Quick Print Note:

To reset the printer driver to default settings, select the

Factory Default

profile, if available, and then click

Apply

. This clears the settings of a selected profile.

The Profiles Button 1

Set the printing options you want for your print job by opening

Printing Preferences

and selecting all your driver settings.

2

In any tab, click

Profiles

.

3

Click

Save

.

4

To identify the profile, type a

Name

, select an

Icon

, and type a

Description

.

5

Click

OK

to save the profile.

The newly added profile appears in the

Profiles

dialog box.

6

Click

OK

to close the dialog box.

The newly added profile appears in the

Quick Print

tab.

Note:

To reset the printer driver to default settings, select the

Factory Default

profile, if available, and then click profile.

Apply

. This clears the settings of a selected

Editing a Profile

1

In any tab, click

Profiles

.

2

In the

Select profile

section, select the profile to be edited, and then click

Edit

.

3

You can edit any of the three options:

Name

,

Icon

and

Description

.

4

Click

OK

to save the edited changes.

The newly edited profile appears in the tab.

Profiles

dialog box and the

Quick Print 5

Click

Apply

to use the selected profile in the current print job, or click close the dialog box.

OK

to

Deleting a Profile

1

In any tab, click

Profiles

.

2

In the

Select profile Delete

.

section, select the profile to be deleted, and then click

User Guide

Printer Driver Quick Print

3

In the delete confirmation box, click

Yes

to accept.

4

Click

Close

to close the

Profiles

dialog box.

Importing a Profile

1

In any tab, click

Profiles

>

Import

.

2

Browse for an existing profile (.KXP), select it, and then click

Open

.

A message appears if any of the profile settings in the imported file are unavailable in the existing driver. Select

Yes

to import the profile, or

No

cancel the import.

to If you selected box.

Yes

, the newly imported profile appears in the

Profiles

dialog

3

Click

Apply

to use the selected profile for the current print job, or click close the dialog box.

OK

to The newly added profile appears in the

Quick Print

tab.

Exporting a Profile

1

In any tab, click

Profiles

.

2

In the

Select profile Export

.

section, select the profile to be exported, and then click

3

In the

Export Profile

dialog box, name and save the profile.

4

Click

OK

to close the

Profiles

dialog box.

Application Based Printing

An administrator can associate a profile with an application so that all printing from the application uses the same profile settings. This makes profiles easier to use and ensures consistent printing from an application. For example, a duplex printing profile can be applied to all spreadsheet printing to save paper, or reports in Microsoft Word can be set to print with consistent stapling and print quality.

Associations between profiles and applications can be created at any time in the

Application Based Printing

printing, you must select dialog box, accessed from the

Profiles Associate Profile with application

in dialog box.

A maximum of 25 associations can be created. To use the associations in

Device Settings

>

Administrator

>

General

.

In a client/server environment, a user on a client computer can view details about server associations but cannot change settings or select another profile.

An administrator can ensure that all jobs from an application are printed with an associated profile by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Profile with application

.

Adding an Association

1

In any tab, click

Profiles

.

4-6

Quick Print

2

In the

Profiles

dialog box, click

Application

.

3

In the

Application Based Printing

dialog box, click

Add

.

4

In the

Add Association

dialog box, enter a name for the association, to a maximum of 31 characters.

5

Under

Select application

, choose an application by one of the following methods: Select

Application name

, and select an installed application from the list.

Select

Filename (*.exe)

, and enter a valid executable file name (.EXE) for an application that allows printing, or click

Browse

to find a file located on your computer.

6

Under

Select profile

, select a profile from the list.

7

Click

OK

in all dialog boxes.

Deleting an Association

1

In any tab, click

Profiles

.

2

In the

Profiles

dialog box, click

Application

.

3

In the

Application Based Printing

dialog box, select the association to be deleted, and then click

Delete

.

4

In the confirmation box, click

OK

to accept.

5

Click

OK

in all dialog boxes.

Editing an Association

1

In any tab, click

Profiles

.

2

In the

Profiles

dialog box, click

Application

.

3

In the

Application Based Printing

dialog box, select the association to be edited and click

Edit

.

4

In the

Edit Association Association name

, dialog box, you can change desired settings under

Select application

, or

Select profile

.

5

Click

OK

in all dialog boxes.

4-7 User Guide

5 Basic

In the

Basic

tab, you can specify the most commonly used printer driver settings.

To return to the original settings, click

Reset

. The

Reset

button is available when accessing the printer driver from the application's

Print

dialog box.

Print Size Page Sizes

Printer Driver

With

Print size

, you can select the output size of the document. To use this setting, ensure that the

Page Sizes

setting matches the page size setting in your application. If the print size is different from the page size in your application, then each page is enlarged or reduced to match the print size.

The percentage value shown in brackets indicates the size of the print size setting relative to the page size setting.

With

Page Sizes

, you can choose the document size in the application. Once selected, the

Print size

list displays the percentage value of the print size setting relative to the page size setting.

Note:

When a large page size (A0, A1, A2, B1, B2, B3) is selected, the scaling percentage may be less than 20%. A message appears stating that the print result is not guaranteed. The

Poster

feature in the

Layout

tab is unavailable for large page sizes.

5-1

Basic

Media Type

You can create a page size with your chosen dimensions for printing on non standard size paper. You can then save the custom setting to the

Page Sizes

and

Print size

lists for later selection.

The

Page Sizes

dialog box displays the unit of measurement in inches or millimeters. You can change the

Units

setting in the

User Settings

dialog box, accessed from

Device Settings

.

Creating a Custom Page Size

1

In the

Basic

tab, click

Page Sizes

.

2

In the

Page Sizes

dialog box, click

New

.

3

A default custom name appears in the

Name

page size.

box. Type a name for your custom

4

Type or select values for the short edge and long edge. If a typed value exceeds the allowable limit, it automatically adjusts to the limit.

5

When finished, click

Save

.

6

Click

OK

to close the

Page Sizes

dialog box.

The custom page size appears in the and reducing the sizes of prints.

Print size

list, which is used for enlarging

Deleting a Custom Page Size

1

In the

Basic

tab, click

Page Sizes

.

2

In the

Page Sizes

dialog box, select the custom size to delete.

3

Click

Delete

.

4

Click

OK

to close the

Page Sizes

dialog box.

Printing with Custom Size Pages

1

Load custom-sized paper into the

Multipurpose tray

.

2

In the

Basic

tab, select the name of your custom page size in the

Print size

list.

3

Click

OK

to return to the

Print

dialog box.

4

Click

OK

to start printing.

5-2

Media type

instructs the printer to search for the type of media that is requested by the application or the printer driver. The choices shown may change

User Guide

Basic

depending on the selection in empty. If

Source Auto media selection

. The default is

Unspecified

and if selected, the driver does not switch to another source tray if the selected tray is is selected, then the printer searches for another tray or cassette using the same paper size and media type.

You can display the custom media type names from the printing system. If any names have been changed at the printing system, the new names appear in place of default names. To display the printing system names, use the

Auto Configure

feature in

Device Settings

.

Some media types, such as transparencies, labels, and envelopes must be supplied from the

Multipurpose tray

. Ensure that the paper is properly loaded by following the instructions outlined in the printing system's

Operation Guide

.

Note: Source

and be combined using the

Combine source and media type lists Device Settings

>

Compatibility

. If they are combined, setting in

Media type

is unavailable on the list.

Media type

are separate items in the dialog box, but can

Basic

tab, and media types can be selected in the

Source

Source

Source

specifies the tray or cassette that supplies paper for a print job. The default is

Auto source selection

, which instructs the printer to search for the media requested by the application or the printer driver. If the selected tray or cassette empties during a print job, then the printer searches for another source, and continues the job.

Some media types, such as transparencies, labels, and envelopes must be supplied from the

Multipurpose tray

. Ensure that the paper is properly loaded by following the instructions outlined in the printing system's

Operation Guide

.

Note: Source

and

Media type

are separate items in the dialog box, but can be combined using the

Combine source and media type lists

setting in

Device Settings

>

Compatibility

. If they are combined, unavailable on the

Basic Media type

tab, and media types can be selected in the is

Source

list.

Destination

This setting specifies which output tray is used for the print job output.

Mailbox

Printer Driver

When an optional mailbox is installed and selected in send print jobs to any of seven mailbox trays.

Device Settings

, you can

Sending a Print Job to a Mailbox

You can send a print job to a mailbox tray.

1

In

Basic

>

Destination

, select

Mailbox (face-down)

.

2

Click the

Mailbox

button.

3

In the dialog box, select a numbered mailbox from the list.

5-3

Basic

4

Click

OK

.

Copies

This setting specifies the number of copies to print. You can print up to 999 copies.

Carbon Copies

This feature lets you print additional copies on paper from different trays or cassettes. This is useful for printing copies of documents such as invoices on different colored paper or media type. The maximum number of copies can be printed for each carbon copy.

You can use the

Prologue/Epilogue

or heading to each carbon copy.

feature in the

Advanced

tab to add a logo When

Carbon copies

is selected, features on the

Publishing Booklet

in the tab are unavailable.

Layout

tab, and all the

Carbon copies

is unavailable when

Settings

>

Administrator

>

Net Manager Net Manager

.

is selected in

Device

Printing Carbon Copies

1

In the

Basic

tab, select a source and number of copies for the original copy.

2

For each carbon copy, load the desired media types or colored paper into additional paper sources.

3

Select the

Carbon copies

check box.

4

Click

Settings

.

5

In the

Carbon Copy Settings

source.

dialog box, select the number of copies for each The total number of copies for all sources is displayed under

Total

. The document page count must not exceed the printer tray capacity.

6

Select a

Source

or

Media type

or both for each carbon copy.

7

Click

OK

to return to the

Print

dialog box.

8

Click

OK

to start printing.

Collate

Collate

specifies the order in which the pages of a multiple copy job are printed.

Click the

Collate

icons to change between

Off

,

On

, and

On (reverse order)

.

With

On

selected, the first time the print job is sent to the printing system the data is rendered as page images in the printing system's memory. The remaining job copies are printed from the stored data. This avoids the extra

5-4 User Guide

Basic

processing involved in sending every copy from the computer to the printing system.

With

On

selected, the driver prints the complete job set by set (123, 123). With

Off

selected, it prints each page by set (111, 222). For example, with selected, three copies of a five-page document outputs as pages one through five in succession, three times.

On

The printer driver automatically overrides the application's

Collate

uses the printer driver setting. You can use the application's setting and

Collate

setting by clearing the

Settings Ignore application collation

dialog box accessed from check box in the

Device Settings

.

Compatibility

If

On (reverse order)

is selected, the printed pages appear in reverse order (321, 321). This option is available when

Printer default

is not selected under

Destination

in the

Basic

tab.

Printing Collated Documents

1

In the

Basic

tab, click the

Collate

icons to change between on and off.

2

Type or select the number of complete sets of the print job in the

Copies

box.

The document page count must not exceed the printer tray capacity.

3

Click

OK

to return to the

Print

dialog box.

4

Click

OK

to start printing.

Orientation

This setting specifies the paper orientation of the print job. Click the

Portrait

,

Landscape

,

Rotated portrait

, or

Rotated landscape

icons. If a rotated option is selected, the print job orientation is rotated 180 degrees.

Duplex Printing

Duplex printing is printing on both sides of each page. A duplex unit can turn the paper over to allow printing on the reverse side.

Flip on long edge

or

Flip on short edge

pages.

must be selected to print on both sides of the cover and insert

Flip on long edge

Turn the long edge of the page to view the content.

Flip on short edge

Turn the short edge of the page to view the content.

Printer Driver 5-5

Basic

Flip on long edge Flip on short edge

EcoPrint

An administrator can ensure that all jobs are printed on both sides by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Duplex

.

Duplex

should be turned on before using turned off, using

Lock Settings

makes

Lock Settings Duplex

. When

Duplex

unavailable to all users.

is

Printing in Duplex Mode

1

In the

Basic

tab, click the

Flip on long edge

or

Flip on short edge

icon.

2

Click

OK

to return to the

Print

dialog box.

3

Click

OK

to start printing.

EcoPrint

makes the entire image, text and graphics, appear lighter in the print job.

EcoPrint

does not increase print speed.

EcoPrint

also appears in the

Quick Print

in

Quick Print

,

Basic

, or

Imaging

tab and in the

Imaging

tab. Changes tabs are reflected in the other tabs.

An administrator can ensure that all jobs are printed in selecting

Device Settings

>

Administrator

>

EcoPrint Lock Settings

mode by , and then selecting

EcoPrint

.

5-6 User Guide

Basic

EcoPrint

should be turned on before using turned off, using

Lock Settings

makes

Lock Settings EcoPrint

. When

EcoPrint

unavailable to all users.

is

Selecting EcoPrint

1

In the

Basic

tab, select between on and off. Click the

EcoPrint

check box.

2

Click

OK

to return to the

Print

dialog box.

3

Click

OK

to start printing.

Printer Driver 5-7

6 Layout

In the

Layout

tab, you can arrange document data on printed pages without affecting the original document.

To return to the original settings, click

Reset

. The

Reset

button is available when accessing the printer driver from the application's

Print

dialog box.

Multiple Pages per Sheet

Multiple pages per sheet

prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. You can set the arrangement of the pages as well as print borders around each of the pages in the

Layout

tab.

If

Multiple pages per sheet

is selected, the

Layout

tab.

Scaling

and

Poster

are unavailable in An administrator can ensure that all jobs are printed with multiple pages on a sheet by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Multiple pages per sheet

.

Multiple Pages per Sheet

When should be turned on before using

Multiple Pages per Sheet

is turned off, using

Lock Settings Lock Settings

makes .

Multiple Pages per Sheet

unavailable to all users.

Printing Multiple Pages per Sheet

1

In the

Layout

tab, click the

Multiple pages per sheet

icon.

6-1 User Guide

Layout

2

In the

Pages per sheet

list, select the number of pages to print on each sheet of paper.

3

In the

Layout

list, select the direction the pages should flow.

4

If you want to print a border around each page, select

Print borders

.

5

Click

OK

to return to the

Print

dialog box.

6

Click

OK

to start printing.

Scaling

Scaling

increases or decreases text and graphics on a page.

You can also select a gutter setting that enlarges the margins to accommodate manual stapling or manual hole punch.

If other

Layout

tab options are selected,

Scaling

is unavailable.

Setting Scaling on the Page

1

In the

Layout

tab, type or select a scaling percentage from 20 to 500.

2

Click

OK

to return to the

Print

dialog box.

3

Click

OK

to start printing.

Gutter

Printer Driver

Gutter

mm).

increases the margins around your text and graphics on the left side and at the top of the printed sheet.

Gutter

is often used for binding, hole punch, or stapling to make a print job easier to read. This creates a larger margin space by shifting the printable area to the right, or down, as much as one inch (25.4

Gutter width

displays the unit of measurement in inches or millimeters. You can change the

Units

setting in the

User Settings

dialog box, accessed from

Device Settings

.

Note:

When available in the

PCL XL

,

PCL 5e

, or

Finishing

tab.

KPDL

is selected as the PDL,

Gutter

is

Creating a Gutter

1

In the

Layout

tab, click

Gutter

.

2

Under

Gutter width

, type or select a value between 0.20 to 1.00 inches (5.0 to 25.4 mm).

Short edge (top)

This selection modifies the outside margin on the top edge of the page.

Long edge (left)

6-2

Layout

This selection modifies the outside margin on the left side of the page.

Note: Duplex

Availability of settings in the

Gutter Basic

settings varies depending on tab.

Orientation

and

3

If the content extends too close to the edge of the page, select

Reduce image to fit

. The content appears slightly reduced and away from the edge of the page.

If the content does not extend beyond the page when the gutter increases, clear

Reduce image to fit

.

4

Click

OK

to save gutter settings, and then click dialog box.

OK

again to return to the

Print 5

Click

OK

to start printing.

Full Bleed

6-3

With

Full bleed

printing to a larger sized-paper than the original, and then letting you trim the edges. Trimming the document after printing ensures that the toner has completely covered the document to its edge. You can print booklets, posters, and other marketing documents. This feature helps you create a more professional look by allowing you to crop and zoom, improving the focus of the document.

, you can produce full-page printing without any margins by You can use crop marks to trim the edges of your document. The crop marks help guide you to accurately and evenly cut around your document. Click the icons to change between

None

,

Corners

,

Border

, and

Off

.

None

Does not print any crop marks.

Corners

Prints a set of crop marks in each corner of the page, to let you match the lines from side to side and cut the page precisely.

Border

Creates a thin black border around the entire page. You can follow this border to trim off any excess paper from your document.

If

Full bleed

is selected, the other features on the features on

Finishing

(except

Separation

), and

Layout

tab and all the

Publishing

tabs are unavailable.

With

Full bleed

selected,

Scaling

and page size combination.

is fixed at 100% regardless of the print size Ensure that the selection in example, with

Full bleed Basic

>

Print size

selected, and in the is larger than the page size. For

Basic

tab you select

Print size

>

Letter

and

Page Sizes

>

Envelope #10

, the document will contain white space for you to trim after printing.

Printing with Full Bleed

You can print to the edge of your paper.

1

In the

Layout

tab, under

Full bleed

, select

None

,

Corners

, or

Border

.

User Guide

Poster

Printer Driver Layout

2

Click

OK

to return to the

Print

dialog box.

3

Click

OK

to start printing.

The

Poster

feature lets you create a document to a size that is larger than the paper your printing system can support. You can print a poster, or banner, up to 25 times larger than the original document. Segments of the poster document are printed on several sheets of paper and with the assistance of poster settings, you can reassemble the sheets easily to create a poster.

If

Poster

is selected, other

Layout

tab options are unavailable.

Use

Pages per poster

document size. Each option shows the number of sheets to be printed and the maximum poster size.

to select the poster size in relation to the original

Pages per poster

displays the unit of measurement in inches or millimeters.

You can change the

Units

setting in the

User Settings

dialog box, accessed from

Device Settings

.

Use

Print format

to print a proof sheet, along with the poster, to guide you in assembling the printed poster sheets.

Poster pages

This selection prints all of the sheets to be assembled as a poster.

Proof sheet

This selection prints all the poster pages on one sheet with markings that display the sheet assembly.

Poster pages and proof sheet

This selection prints all poster sheets and a one-page proof sheet.

Use

Poster Settings

to select options, in any combination to make it easier to create a poster. These options print visual cues on the poster sheets that provide help in cropping and assembling the pages.

Overlap edges

This selection duplicates the edges of document data on adjoining sheets.

Poster appearance is improved when the edges overlap slightly. Select the check box, then type or select a value between 0.00 and 1.20 inches (0.0

and 30.4 mm). This option reduces the final poster size slightly.

Print crop marks

This selection prints a border at the edges of each poster sheet. You can crop each sheet on the border before assembling the sheets. This option ensures that data on adjoining sheets matches precisely.

Print assembly marks

This selection prints numbers at the edges of each sheet, matching numbers on adjoining sheets. Assemble each sheet edge to the same numbered edge on another sheet.

Printing a Poster

1

In the

Layout

tab, click the

Poster

icon.

6-4

Layout

Booklet

6-5

2

In

Pages per poster

, select the poster size. Each option describes the number of sheets it takes to represent one finished poster page.

3

In

Print format

, select one of the options for a finished print format.

4

Click

Poster Settings

to select options in any combination. These options ensure a precise assembly of the pages to create the poster.

5

Click

OK

to return to the

Print

dialog box.

6

Click

OK

to start printing.

Booklet

prints a two-page layout on both sides of each sheet of paper. You can fold and bind the booklet in the center. Folded booklets are half the size of the selected paper.

Additional booklet options are available in the

Booklet Settings

dialog box:

Layout

lets you choose how to create booklet layout settings.

Create from driver settings

Uses the driver settings for page sequence and pages per sheet. Select this option when the booklet layout is not created in the application.

Create from application settings

Uses the application settings for page sequence and pages per sheet. Select this option when the application creates the booklet layout.

Staple and fold settings

lets you choose whether to staple and fold the booklet. This option is available when a folding unit is installed.

None

Prints the booklet without stapling and folding.

Staple and fold

Prints, staples, and folds the booklet.

Fold only

Prints and folds the booklet without stapling. From the list, select the number of sheets to be folded. When selected, the

Bi-Fold

feature is automatically selected in the

Finishing

tab.

When

Booklet

is selected, other

Layout

tab options are unavailable.

A different paper source can be selected for the booklet cover. To include a cover on the booklet, select the

Publishing

tab, then select

Cover mode

.

Printing a Booklet

1

In the

Layout

tab, click the icon for one of the two binding options:

Left edge binding

This selection prints text that reads from left to right.

Right edge binding

This selection prints text that reads from right to left.

User Guide

Layout

2

For additional booklet options, click

Booklet Settings

.

3

In the

Booklet Settings

then click

OK

.

dialog box, select from available

Layout

options, and

4

Click

OK

to return to the

Print

dialog box.

5

Click

OK

to start printing.

Printer Driver 6-6

7 Finishing

In the

Finishing

tab, you can specify document finishing features such as separating sets of printed jobs, creating bi-fold or tri-fold documents, aligning matching sides of two different page sizes in a document, creating a gutter, stapling and punching holes.

To return to the original settings, click

Reset

. This also restores the

Destination

selection in the

Basic

tab. The

Reset

button is available when accessing the printer driver from the application's

Print

dialog box.

Separation

7-1

The

Separation

feature stacks print jobs so that one print job can be distinguished from another.

Note: Separation

features cannot be used with

Binding edge

or with

Staple

.

Offset Jobs

The

Offset jobs

feature physically shifts each print job in the output tray.

To ensure consistent offset stacking, all users printing to the same printing system should select

Offset jobs

as the default setting.

The

Offset jobs options

in the feature requires a finishing device to be selected under

Device Settings

tab. It does not work with the

Staple Device

or the

Binding edge

features.

User Guide

Finishing

Offsetting Jobs

1

In

Finishing

>

Separation

, click the

Offset jobs

icon.

2

Click

OK

to return to the

Print

dialog box.

3

Click

OK

to start printing.

Rotate Copies

Rotate copies

stacks each copy of a print job at a right angle in the output tray.

If

Collating by job

is set to

On

at the printing system, the

Rotate copies

setting in the driver is ignored.

This feature requires the following: Paper size selections are limited to

Letter

,

A4

,

16K

, or

B5 (JIS)

.

The selected paper size must be loaded into two paper sources, one horizontally and one vertically.

The print job must contain multiple pages and be specified to print multiple copies.

Rotating Copies

1

In

Basic

>

Destination

, select

Printer default

.

2

Select a number of copies greater than 2.

3

In

Finishing

>

Separation

, click the

Rotate copies

icon.

4

Click

OK

to return to the

Print

dialog box.

5

Click

OK

to start printing.

Tri-Fold

Printer Driver

With

Tri-Fold

, you can produce a document folded into thirds, like a brochure or a pamphlet. Paper sizes A4 and Letter can be used. You can choose to print on the inside or the outside of your document. You can select the direction of the folds. You can also select the number of pages produced as output.

This feature is available when a folding unit is installed.

Printing with Tri-Fold

1

In the

Basic

tab, under

Destination

, select

Printer default

or

Folding tray

.

2

In the

Finishing

tab, click the

Tri-Fold

icon.

3

In

Print side

, select one of the two options:

Inside

This selection prints on the inside of the folded document.

Outside

7-2

Finishing

This selection prints on the outside of the folded document.

4

In

Direction of fold

, select from the options available.

Left to right/Top to bottom

By selecting this option for Portrait, the printer first folds the top third and then the bottom third of the page. For Landscape, the printer first folds the left third and then the right third of the page.

Right to left/Bottom to top

By selecting this option for Portrait, the printer first folds the bottom third and then the top third of the page. For Landscape, the printer first folds the right third and then the left third of the page.

5

In

Number of sheets

, select the number of sheets that will be folded into thirds, up to a maximum of 5.

6

Click

OK

to return to the

Print

dialog box.

7

Click

OK

to start printing.

Bi-Fold

With

Bi-Fold

, you can produce a document folded in half, like a brochure or a pamphlet. The paper sizes that can be used are Letter, Legal, Ledger, A3, A4, B4, Oficio II, and 8K. Printing occurs on the outside of your document. You can also select the number of pages produced as output.

This feature is available when a folding unit is installed.

Printing with Bi-Fold

1

In the

Basic

tab, under

Destination

, select

Printer default

or

Folding tray

.

2

In the

Finishing

tab, click the

Bi-Fold

icon.

3

In

Number of sheets

, select the number of sheets that will be folded in half, up to a maximum of 5.

Binding Edge

4

Click

OK

to return to the

Print

dialog box.

5

Click

OK

to start printing.

Binding edge

aligns the matching sides of two different page sizes in a document. For example, the long edge of an A4 page is aligned with the short edge of an A3 page; or the short edge of a letter size page is aligned with the short edge of a legal size page.

Binding edge

can be used with or without the staple or punch features.

You can choose the position of staples in a document composed of mixed page sizes. In contrast, if you are printing a mixed page size document without using

7-3 User Guide

Printer Driver Finishing

Binding edge

, staple positions depend on the paper size settings (portrait or landscape) in the paper cassettes.

Binding edge

tab. If set last, should be selected before any other features in the

Binding edge

made under

Staple

.

Finishing

might change any settings that you previously Selecting

Binding edge Orientation

makes some other features unavailable, such as for rotated portrait and landscape in the cannot be used with the

Booklet

or

Poster

feature.

Basic

tab.

Binding edge

Binding Edge Options

Page size combinations Binding edge

can be used with the following page size combinations:

A4

and

A3

(210 x 297 mm and 297 x 420 mm)

B5 (JIS)

and

B4

(182 x 257 mm and 257 x 364 mm)

Letter

and

Legal

(8.5 x 11 in. and 8.5 x 14 in.)

Letter

and

Ledger

(8.5 x 11 in. and 11 x 17 in.)

16K

and

8K

(197 x 273 mm and 273 x 394 mm)

Position options

The options under

Position

specify the page edges to be aligned and finished.

Additional position settings are available in the

Custom Settings

dialog box.

Available options depend on

pages per sheet

selections.

Print size

,

Orientation

,

Booklet

, and

Multiple

In the overview area at the bottom, the page image shows a colored strip to indicate the current

Binding edge

selection with

Staple

and

Punch

positions, if selected. When the determines where staples are placed. Use this image to verify your selections for

Binding edge

,

Staple Staple

option is used, the , and

Punch

.

Binding edge

selection

Custom settings

In the

Position

dialog box.

list, you can select

Custom

to open the

Custom Settings

The illustrations in the

Custom Settings

alignments. Select the one setting that best illustrates the edge of the mixed pages you want to align.

dialog box help you visualize the page The top two settings (

A4/Letter

) are for the smaller size paper in the mixed page document.

The next two settings (

A3/Legal/Ledger

) are for the larger size paper in the mixed page document.

Note that a change to one custom setting adjusts other selections to make them compatible with the change.

Setting the Binding Edge

1

In the

Basic

tab, select the

Print size

and

Page Sizes

.

2

In

Basic

>

Source

, select

Auto source selection

.

3

In the

Finishing

tab, click the

Binding edge

icon.

7-4

Finishing

Gutter

4

In the

Position

list, select from available options, or select

Custom

and choose an option in the

Custom Settings

dialog box.

5

Click

OK

to return to the

Print

dialog box.

6

Load each paper size into different paper cassettes. For example, load A4 and A3 paper so that both sizes feed the 297 mm edge, or load letter and legal paper so that both sizes feed the 8.5 inch edge.

7

Click

OK

in the application’s

Print

dialog box to start printing.

If the printer driver determines that the specified paper size or direction (short or long edge) is unavailable in the printing system, the operation panel message requests that you load the correct paper size into the cassette with the correct orientation.

Gutter

mm).

increases the margins around your text and graphics on the left side and at the top of the printed sheet.

Gutter

is often used for binding, hole punch, or stapling to make a print job easier to read. This creates a larger margin space by shifting the printable area to the right, or down, as much as one inch (25.4

Gutter width

displays the unit of measurement in inches or millimeters. You can change the

Units

setting in the

User Settings

dialog box, accessed from

Device Settings

.

Note:

tab.

When

PDF

is selected as the PDL,

Gutter

is available in the

Layout

Creating a Gutter

1

In the

Finishing

tab, click

Gutter

.

2

Under

Gutter width

, type or select a value between 0.20 to 1.00 inches (5.0 to 25.4 mm).

Short edge (top)

This selection modifies the outside margin on the top edge of the page.

Long edge (left)

This selection modifies the outside margin on the left side of the page.

Note:

Availability of

Gutter

settings varies depending on settings, and

Orientation

and

Duplex

settings in the

Binding edge Basic

tab.

3

If the content extends too close to the edge of the page, select

Reduce image to fit

. The content appears slightly reduced and away from the edge of the page.

If the content does not extend beyond the page when the gutter increases, clear

Reduce image to fit

.

7-5 User Guide

Staple Punch

Printer Driver Finishing

4

Click

OK

to save gutter settings, and then click dialog box.

OK

again to return to the

Print 5

Click

OK

to start printing.

With

Staple

, you can create stapled document sets. You must first select a finisher under

Device Settings

>

Device options

. Selecting the

Staple

feature makes

Separation

unavailable. The maximum number of sheets depends upon the selected print size settings. With

Gutter

, you can increase the top and left margins to accommodate the location of the staples.

If

Printer default

is selected as the

Destination

in the

Basic

tab, the selection of an option in the finishing option.

Finishing

tab results in the automatic selection of a destination compatible with that finishing option. The destination is automatically updated to the first available output tray that supports the selected If the

Finishing

options are changed, the

Destination

selection is not affected.

Binding edge

tab. If set last, should be selected before any other features in the

Binding edge Finishing

might change any settings that you previously made under

Staple

.

Stapling a Print Job

1

In the

Finishing

tab, click the

Staple

icon.

2

Select the position from available options. The position options vary based on settings in

Binding edge

, which provides custom staple locations in the document.

If a folding unit is installed and Booklet is selected in the

Layout

tab,

Booklet (fold)

is automatically selected. The job is printed in booklet format and folded, with two staples placed in the binding.

3

Under

Sheets per group

, select the number of sheets for each stapled set or select

All

to staple all sheets.

4

Click

OK

to return to the

Print

dialog box.

5

Click

OK

to start printing.

With

Punch

, you can punch holes along the edge of the printed pages so that the pages can be bound together or placed in a binder.

Punch

is enabled when an optional finishing device supporting the feature, is selected under

Device options

in

Device Settings Punch

. When you select the check box for a finishing device shown in blue in the

Device options

list, the

Punch Unit Settings

dialog box appears. If the device listing is already selected, double-click the option to open the

Punch Unit Settings

dialog box.

Punch

cannot be used when

Booklet

is selected in the

Layout

tab.

7-6

Finishing

Binding edge

tab. If set last, should be selected before any other features in the

Binding edge Finishing

might change any settings that you previously made for

Punch

.

Creating Punch Holes for a Print Job

1

In the

Finishing

of hole punches: tab, click the

Punch

icons to select

Off

or to select the number

2 hole 3 hole 4 hole

The

Punch

positions vary based on settings in

Binding edge

.

2

Click

OK

to return to the

Print

dialog box.

3

Click

OK

to start printing.

7-7 User Guide

8 Imaging

In the

Imaging

tab, you can manage print quality and grayscale settings.

To return to the original settings, click

Reset

. The

Reset

button is available when accessing the printer driver from the application's

Print

dialog box.

Print Quality and Custom Quality

Print quality

lets you set the resolution for the print job. Resolution is a measurement, in dots per linear inch (dpi), that describes the sharpness and clarity of printed text and images.

Custom Quality Settings

lets you set a more refined resolution for the print job.

Print Quality Selection

In the

Imaging

tab, select a

Print quality

from the list.

High quality

,

Proof

Select one of these settings to print from a high or low print resolution.

is unavailable when

PCL 5e

is selected in the

Page Description Languages (PDL)

dialog box.

Proof Custom

Click

Custom

to open a settings dialog box.

Resolution

and can be set to

On

or

Off

.

can be set to

1200 dpi

or

600 dpi

(unavailable for the PCL 5e Page description language).

Kyocera image refinement

smoothes the edges of text and vector graphics

Printer Driver 8-1

Imaging

For all of these selections, you can also select

EcoPrint

. When selecting

EcoPrint

, you can select the amount of toner you want to save from the list.

Selecting Print Quality

1

In

Imaging

>

Print Quality

, select a print quality from the list.

2

Select:

Custom

You can select

EcoPrint

.

Custom

>

Custom Quality Settings

You can set the

Resolution

.

For both of these selections, you can select

EcoPrint

. Note when selecting

EcoPrint

, you can select the amount of toner you want to save from the list.

Kyocera image refinement

smoothes the edges of text and vector graphics and can be set to

On

or

Off

.

3

Click

OK

.

Font Settings

A computer font is a data file containing a set of glyphs (visual representations of textual elements), characters, or symbols. Common terms for fonts are:

Outline fonts

, in contrast to bitmap fonts, are defined as a set of mathematical lines and curves. An outline font is more easily scalable (designed to display and print clearly at any point size) than a bitmap font.

Bitmap fonts

define each character as a pattern of pixels (the smallest resolvable rectangular areas of an image). Such fonts are not easily scalable and distort when reduced or enlarged.

Native fonts

operating system. TrueType fonts are the native fonts used by Microsoft Windows.

are the basic or original fonts installed with the computer

TrueType fonts

are a type of scalable outline fonts. TrueType has long been the most common format for fonts on Microsoft Windows.

System fonts

typically accessed through an application interface or through a common font dialog box.

are the primary fonts used by the operating system. They are

Device fonts

are stored either permanently or temporarily in the printing system memory.

Font Settings Options

In the

Font Settings

dialog box, you can specify how TrueType fonts are sent to the printing system. The chosen method affects the speed and quality of the print job:

Download as outlines

This method is best suited for large documents or print jobs using multiple fonts and font sizes. Print speeds are faster because of the optimization features in this setting. The repetition of similar font data sent to the printing system is reduced, thereby increasing the print speed. Print speed is not increased when using Asian fonts such as Japanese, Chinese, and Korean,

8-2 User Guide

Printer Driver Imaging

because of the large amount of font information used for these particular fonts.

Allow native download

This method improves text quality and increases print speed by converting TrueType fonts to Adobe Type 42 font format. This feature is available when

KPDL

is selected as the PDL.

Download as bitmaps

Downloading fonts as bitmaps provides more detail, however it creates large file sizes. This is best suited for print jobs with custom fonts, very small fonts (point size 1-4), or Asian fonts.

Substitute with device fonts

Font substitution is the process of using one font in place of another when the intended font is unavailable to a printing system. Font substitution may be critical for output of documents to printing systems that are not well supported by a large font inventory. Standard PostScript fonts are available for substitution.

Note: GDI compatible mode fonts

.

does not support

Substitute with device Disable device fonts

In some cases, the printing system substitutes fonts even if you send the TrueType fonts as outline fonts or bitmap images. Select

Disable device fonts

to prevent substitution of device fonts for TrueType fonts.

This option also improves portability of printable data. If cleared, device fonts may not match when sent to a different printing system.

Some Adobe applications have device font limitations. To overcome these limitations, select

Disable device fonts

. Device fonts are normally visible in the application font lists as printer icons next to the font name, unless there are equivalent system fonts, in which case the “TT” TrueType icon remains.

Selecting Font Settings

1

In

Imaging

>

Fonts

, select one of the methods for sending TrueType fonts.

2

Click

OK

to return to the

Print

dialog box.

3

Click

OK

to start printing.

Setting Font Substitution

1

To set font substitution, you must open

Printing Preferences

outside of a printing application by the following procedure. Depending on your operating system: Windows 10, Windows 8.1, and Windows Server 2012 R2: right-click

Control Panel

>

View devices and printers

.

Start

> Windows 8 and Windows Server 2012: open

Control Panel and printers

.

>

View devices

Windows 7 and Windows Server 2008 R2: click

Printers

.

Start

>

Devices and

Windows Vista and Windows Server 2008: click

Printer

.

Start

>

Control Panel

>

8-3

Imaging

Windows XP and Windows Server 2003: click

Start

>

Printers and Faxes

.

2

Right-click the desired printing system model and click

Printing Preferences

.

3

In

Imaging

>

Fonts

, select

Substitute with device fonts

, then click

Fonts

.

In the

Fonts Substitution

dialog box, the installed on your computer. The system fonts.

System fonts

list shows the fonts

Available device fonts

list shows the printing

4

Select the system font, and then the available device font to be substituted.

5

You can click

Reset

to restore the default values.

6

Click

OK

to save your settings.

If the device font does not have similar font characteristics to the system font, character spacing in the document may appear incorrect.

Disabling Device Fonts

1

In

Imaging

>

Fonts

, select the

Disable device fonts

check box.

2

Click

OK

to save your settings.

Graphics Settings

Graphics are pictorial representations of information. Graphics can be functional (charts, diagrams) or artistic (drawings, photographs). With

Graphics Settings

, you can control the visual results of your printed graphics with options that can be set by the selected Page Description Language (PDL).

Pattern Scaling

Pattern scaling

is a feature that can help improve visual compatibility between screen and print output. Graphics objects, such as a shape or a path, often include patterns and fills that are composed of collections of printed dots. A pattern is a planned or random repetition of colors, shapes, lines, values, and textures to create a visual arrangement. A fill is the application of a color or grayscale to a graphics object. If printed patterns and fills do not match the appearance of that on the screen, use

Pattern scaling

to select a different density of printed dots.

In

Imaging

>

Graphics

, select a

Pattern scaling

setting.

Auto

(default setting) This setting prints patterns and fills to match the on-screen appearance.

Coarse

This setting prints patterns and fills with the fewest number of lines, patterns, or dots.

Coarse

is the same as

Auto

when

PCL XL

or

PCL 5e

is selected as the PDL.

Medium

This setting prints patterns and fills with a greater number of lines, patterns or dots than the

Coarse

setting.

Medium

is the same as

Auto

if

KPDL

is selected as the PDL.

8-4 User Guide

Printer Driver Imaging

Fine

This setting prints patterns and fills with the greatest number of lines, patterns, or dots. Printed patterns and fills may appear more dense than the on-screen appearance.

Line Thinning

Line thinning

reduces the pen width of lines used for barcodes and line drawings. Drawing values controlled by an application are not changed.

In

Imaging

when >

PCL XL Graphics

, select Line thinning settings. Line thinning is available is selected as the PDL. When

GDI compatible mode

is selected in the

Page Description Languages (PDL)

dialog box, Line thinning is not available.

In

Imaging

>

Graphics

, select a

Line thinning

setting.

Off

(default setting) Line thinning is not applied.

Barcodes

This setting reduces the pen width value for vertical and horizontal lines. It improves the readability of barcodes.

Fine lines

This setting reduces the pen width value for vertical, horizontal, and diagonal lines.

All

This setting reduces the pen width by a value of 1 for vertical, horizontal, and diagonal line used in barcodes or line drawings.

Inversion Options

Inversion is the opposite of the normal order, arrangement, or position of an image or printed content.

In

Imaging

when

KPDL

>

Graphics

, select

Inversion options

is selected as the PDL.

. The settings are available

Reverse image

This setting prints images like a photo negative, reversing black and white areas of the image.

Mirror print

This setting prints the page content backwards, as it would appear in a mirror image.

Optimization

Optimization

is a process or methodology of improving a printing system's function or effectiveness.

In

Imaging

>

Graphics

, select

KPDL

is selected as the PDL.

Optimization

. The settings are available when

Fast printing

This setting increases print speed and decreases spool size. It delivers images in binary format. It can be used for most everyday printing needs.

Document portability

8-5

Imaging 8-6

This setting creates a PostScript file in ASCII text encoding. Unlike the binary format created in

Fast printing

, the ASCII text created with this selection can be edited.

CIE Option

CIE optimization

CIE data.

bypasses the normal procedure of processing every aspect of the CIE color space used in applications such as Adobe Acrobat and Photoshop. This feature increases print speed for documents printed from these applications by optimizing CIE data. It has no effect on print jobs that do not use

CIE optimization

should be selected for speed not accuracy, so printed output may be different from appearance on the screen.

In

Imaging

>

optimization Graphics

, select the

CIE optimization

is available when

KPDL

check box.

is selected as the PDL.

CIE

Halftone Screen

With

Halftone Screen

are found in photographs. Shades are produced by printing dots of various sizes and shapes, and by spacing them closer or farther apart. Shading can also be adjusted by the number of rows of data, the angle of the rows, and the shape of the data.

an experienced user can print different shades of gray as

Halftone Screen

unavailable when

Language (PDL)

is available when dialog box.

KPDL GDI compatible mode

is selected as the PDL. It is is selected in the

Page Description

Setting the Halftone Screen

1

In

Imaging

>

Graphics

, click

Halftone Screen

.

2

Clear the

Use printer's default screens

check box.

3

Set the available options to the desired values:

Ink

This option is unavailable and is permanently set to

Black

.

Frequency

Displays the number of rows of dots per inch or centimeter. Set the range from 2.0 to 999.9, and select lines/inch or lines/cm.

Angle

Sets the angle at which rows are aligned. Set the range from -180 to 180 degrees.

Shape

Select the shape of the halftone dot:

Ellipse

Resists optical jump. An optical jump occurs when an area of an image suddenly become darker. An ellipse shape provides a smooth gradation of tones. Select

Ellipse

for images with dark areas.

Round

Resists moiré formation and dot gain. Moiré formation is an unintended pattern that occurs when two or more colors are printed at the wrong angles. The correct angles depend on the number of colors being printed. Dot gain is when the halftone dots increase when printed, causing a moiré pattern. Select

Round

for images with light tints and highlighted areas.

User Guide

Imaging

Line

Used for special effect. Select

Line

angle.

to change the effect by selecting a different

4

Select

Increase accuracy of screens

for better print quality, possibly increasing print time.

5

Click

OK

to return to the

Print

dialog box.

6

Click

OK

to start printing.

EcoPrint

EcoPrint

changes toner saturation in the print job, making the entire print image, including text and graphics, appear lighter.

EcoPrint

and the type of data printed (text, graphics, or both).

does not increase print speed. The amount of toner varies based upon your printing system model

EcoPrint

is also available in the

Quick Print

and

Basic

tabs. If

EcoPrint

is selected in the

Quick Print

or

Basic

tab, the toner saved is set to the previously selected value. If there is no previous value, the default is

Medium

.

An administrator can ensure that all jobs are printed in selecting selecting

Device Settings EcoPrint

.

>

Administrator

>

EcoPrint Lock Settings

mode by , and then

EcoPrint

should be turned on before using turned off, using

Lock Settings

makes

Lock Settings EcoPrint

. When

EcoPrint

unavailable to all users.

is

Selecting EcoPrint

1

In the

Imaging

tab, click the

EcoPrint

icons to change between

On

and

Off

.

2

In the list, select the amount of toner you want to save.

3

Click

OK

to return to the

Print

dialog box.

4

Click

OK

to start printing.

Black and White Adjustment

Black and white adjustment settings change the brightness and contrast of graphics. These settings are useful if graphic images are printing too light, too gray, or too dark. Text remains unaffected.

Adjusting Black and White Settings

1

In the

Imaging

tab, under the

Adjustment

list, select

Custom

.

A preview image in the

Adjustment Settings

brightness and contrast changes.

dialog box illustrates any

2

Type or select the

Brightness

the print job.

value to lighten or darken the graphic images of

Printer Driver 8-7

Imaging

The brightest setting is +100; the darkest is -100. Zero is the default mid-level setting. Adjusting brightness allows for the customization of graphic images if images are printing too light or too dark.

3

Type or select the

Contrast

value to increase or decrease the proportion of light to dark in the graphic images of the print job.

A high contrast setting decreases the grayscale spectrum, making light grays lighter and dark grays darker. A low contrast setting increases the grayscale spectrum, making light grays darker and dark grays lighter.

The highest contrast setting is +100; the lowest is -100. Zero is the default mid level setting. Adjusting contrast is useful if graphic images are printing too gray, or too black and white. Text remains unaffected.

4

You can click

Reset

to restore the default values.

5

Click

OK

to save the new black and white settings.

Text and Graphics Effects

Special settings are available for printing.

Print text as black

This option prints all color text as black. It produces faster printing of color text by reducing the amount of data sent to the printer. In black and white printing, it increases the detail for light-colored text printed.

Print graphics as black

This option prints all color graphics with black, rather than grayscale. This feature is intended for CAD applications.

8-8 User Guide

9 Publishing

In the

Publishing

tab, you can create covers and inserts for a print job, add backing sheets between transparencies, and insert tab divider sheets. The features on this tab are available only when

PCL XL

,

KPDL

, or

XPS

is selected as the PDL.

To return to the original settings, click

Reset

. The

Reset

button is available when accessing the printer driver from the application's

Print

dialog box.

Cover Mode

Cover mode

lets you add cover pages for the front and back of your document.

You can print on cover pages of a different weight or color than the main document. The source of the cover paper is specified by adjusting the

Media for cover

settings in the

Publishing

tab.

Duplex printing must be selected in the print using the

Front

/

Inside

or

Back

/

Basic

tab or

Outside Quick Print

options.

tab in order to

Cover mode

cannot be used with

Transparency interleaving

.

Printer Driver 9-1

Publishing

Cover Mode Options

Check Box Selection

Front

Cover Insertion Type

Inserts a blank front cover.

Front Front Outside Prints on the outside surface of the front cover.

Front Front Inside Prints on the inside surface of the front cover.

9-2

Front Front Outside Front Inside Prints on the outside and inside surfaces of the front cover.

— continued User Guide

Check Box Selection

Front and back

Publishing

Cover Insertion Type

Inserts blank front and back covers.

Front and back Front Outside Prints on the outside surface of the front cover and inserts a blank back cover.

Front and back Front Inside Prints on the inside surface of the front cover and inserts a blank back cover.

Printer Driver

Front and back Front Outside Front Inside Prints on both sides of the front cover and inserts a blank back cover.

— continued 9-3

Publishing

Check Box Selection

Front and back Back Inside

Cover Insertion Type

Prints on the inside surface of the back cover and inserts a blank front cover.

Front and back Back Outside Prints on the outside surface of the back cover and inserts a blank front cover.

Front and back Back Inside Back Outside Prints on both sides of the back cover and inserts a blank front cover.

9-4

Front and back Front Outside Front Inside Back Inside Back Outside Prints on both sides of the front and back covers.

Printing Covers

1

In the

Publishing

tab, click the

Cover mode

icon.

User Guide

Publishing

2

Select

Front

or

Front and back

to specify the type of covers.

3

Select from

Print onto

options if you want to print on the covers.

4

In the

Media for cover

list, select the media type or source cassette for the front and back covers. When you choose the media type, a source cassette matching that media type is automatically selected.

5

Click

OK

to return to the

Print

dialog box.

6

Click

OK

to start printing.

Transparency Interleaving

Transparency interleaving

inserts a backing sheet between printed transparencies. The backing sheet, also known as an interleaf, helps keep transparencies clean and prevents them from clinging together. This feature is only available when printing on transparencies supplied from the

Multipurpose tray

. You can print the same content on the backing pages as on the transparencies.

Transparency interleaving insert

,

Index tab dividers

cannot be used together with , and

Chapter page insert

.

Cover mode

,

Page

Inserting Backing Sheets Between Transparencies

1

In

Basic

>

Media type

, select

Transparency

. If the lists have been combined (by a selection in

Source Device Settings

and >

Media type Compatibility

),

Media type

does not appear. Instead, in the

Source (Transparency)

.

list select

Auto 2

In the

Publishing

tab, click the

Transparency interleaving

icon.

3

To print the transparency content on the inserted pages also, select the

Print onto backing

check box.

4

In the

Media for backing

list, select the media type or source cassette. When you choose the media type, a source cassette matching that media type is automatically selected.

5

Click

OK

to return to the

Print

dialog box.

6

Click

OK

to start printing.

The printing system's operation panel prompts you to load transparencies into the

Multipurpose tray

, and if necessary, load backing paper into the selected cassette.

Page Insert

A

Page insert

is a preprinted page or a page of a different paper type that is inserted at specified points in a print job. The inserted page can also be printed

Printer Driver 9-5

Publishing

on during the print job. Both sides of the page insert can be printed on by using the duplex unit.

Duplex printing must be selected in the print using the

Back

option.

Basic

tab or

Quick Print

tab in order to If this feature is used with selected for

Publishing Index tab dividers

>

Index tab dividers

, some options are automatically selected for

Page insert

.

Similarly,

Page insert

selections appear in the

Tab Settings

dialog box.

Page insert

cannot be used with

Transparency interleaving

.

Page Insertion Options

Check Box Selection

Page insert

Page Insertion Type

Inserts a blank page.

Prints on the front side of the inserted page.

Page insert Front Page insert Back

9-6

Prints on the back side of the inserted page.

— continued User Guide

Check Box Selection

Page insert Front Back

Publishing

Page Insertion Type

Prints on both sides of the inserted page.

Printing Page Inserts

1

In the

Publishing

tab, click the

Page insert

icon.

2

To print on both the front and back of the inserted page, select the

Front Back

check boxes.

and

3

In

Insert before pages

, type the page number to insert. A page is inserted between the page number you typed and the page before it.

4

From the

Media for page

you choose the media type, a source cassette matching that media type is automatically selected.

list, select the media type or source cassette. When

5

Click

OK

to return to the

Print

dialog box.

6

Click

OK

to start printing.

Index Tab Dividers

Index tab dividers Multipurpose tray

inserts tab divider sheets at specified points in a print job to divide sections of a printed document. You can also print on the tabs. You can use standard tab divider sheets for A4 and Letter paper, or you can create custom tabs for those sizes. Tab divider sheets must be supplied from the so that the tabs are on the edge opposite the feeding direction, and the printing surface is down. The first tab is on the left side relative to the feed direction.

All tabs that are set up in the job.

Tab Settings

dialog box are applied to the current Ensure that the paper is properly loaded by following the instructions outlined in the printing system's

Operation Guide

.

Some options selected for

Publishing

>

Page insert Index tab dividers

. Similarly, are automatically selected for

Page insert

selections appear in the

Tab Settings

dialog box.

Tab text can be printed on only one side of the tabs, even if the document pages are printed on both sides.

We recommend that you print a test job on plain paper. Use a short test document, and cut plain paper to the size of the tab divider sheets. The test job

Printer Driver 9-7

Publishing 9-8

will help you determine the correct driver settings and placement into the

Multipurpose tray

.

The

Custom Media

,

Tab Settings

, and

Custom Tab

dialog boxes display the unit of measurement in inches or millimeters. You can change the

Units

setting in the

User Settings

dialog box, accessed from

Device Settings

.

Index Tab Dividers Options

The following options are available for the

Publishing

tab.

Index tab dividers

feature in the

Media

From the list, select from available standard tab divider sheets for A4 or Letter. You can select

Custom

to open the

Custom Media

dialog box and create custom tab divider sheets.

Settings

Click to open the current print job.

Tab Settings

dialog box and select tab settings for the

Custom Media dialog box

You can create a custom size with your chosen dimensions for non-standard size tab divider sheets. Tab size is adjusted depending on the number of tabs and the selected distances before, between, and after the tabs. The total distance must not exceed the long edge width.

Number of tabs

Select how many tabs to include for the custom media, between 1 and 15.

Print size

Select

A4

or

Letter

.

Before first tab

Type or select the distance between the edge of the paper and the first tab.

Between tabs

Type or select the distance between each of the tabs. For tabs that overlap each other, select a negative value.

After last tab

Type or select the distance between the edge of the paper and the last tab.

Extension

Type or select the distance the tab extends from the edge of the paper.

Tab Settings dialog box

Once the media is selected, you must select tab settings for the current print job. A maximum of 50 tab printing settings and a maximum of 50 page insert settings can be set. Selections apply to all tab divider sheets in the print job.

Tab patterns are repeated when the last tab position has been used. For example, with 20 tabs selected for 5-tab media, 5 tabs are inserted 4 times in a repeated pattern.

Note: onto

If

Use index tab dividers

setting in

Page insert

. If is selected, you cannot select the same

Use index tab dividers Print

is not selected, because the from

Print onto

setting is the same as that in

Page insert

cannot be selected.

Page insert

, a different setting

Current tab settings

User Guide

Printer Driver Publishing

Displays the tab settings for the current print job.

New

Click the button to add a new tab to the select settings for the new tab.

Current tab settings

list. Then

Delete

You can remove a tab by selecting it in the list and clicking

Delete

.

Customize

Click the button to open the

Custom Tab

dialog box and select custom tab settings such as font, color, and text alignment. The

Customize

button is available when cleared.

Use index tab dividers

is selected and

Shift image

is

Insert before page

Type the page number to insert. A tab divider sheet is inserted between the page number you typed and the page before it. If

1

is selected, the tab divider sheet is inserted before page 1. If

Use index tab dividers

is not selected, the

Page insert

number in feature is selected automatically with this page

Insert before pages

.

If the same number is entered twice, an error occurs (red text box).

Print onto

Select options for printing document data on the inserted pages. Select

Front

to print the next page of document data on the tab divider sheet.

Select

None

if you do not want to print document data on the tab divider sheets. With either selection, tab text is printed on the tabs, if selected.

Use index tab dividers

Select the check box to use the option selected in the

Publishing

same as tab. When the check box is clear,

Publishing

>

Page insert

.

Media

list in the

Index tab dividers

is the

Shift image

With

Use index tab dividers

selected, select

Shift image

for applications and templates that include tabs in the document. Page content and tab text are moved so that the tab text is printed on the tabs. Type or select the shift distance to a maximum of 30 mm (1.2 inches).

When using this feature, type the tab text in the application or template, not in the

Tab Settings

dialog box.

Position

Select the tab position for each tab.

Auto

sets the tab positions automatically, or you can select the position from the list. Available options depend on the selected standard media or the

Number of tabs

selection in the

Custom Media

dialog box. Tab divider sheets must be loaded to match the position settings.

Tab text (3 lines max)

Type a maximum of three lines of text (one line, 260 characters) for each tab.

Custom Tab dialog box

You can select the font, style, color, size, orientation, tab alignment, text alignment, and line spacing for the tab text. Selections apply to all tab divider sheets in the print job.

In the

Color

list, select

Black

or shades of gray.

Orientation

and

Basic

options are different from the orientation options in the

Quick Print

tabs. For custom tabs, the following orientation options are available:

9-9

Publishing 9-10

Normal

Viewing the sheets with tabs at the top, text is horizontal and right side up.

Flipped

Viewing the sheets with tabs at the top, text is horizontal and upside down.

Horizontal

Viewing the sheets with tabs on the right side, text is horizontal.

Vertical

Viewing the sheets with tabs on the right side, text is vertical.

Tab alignment

options are similar to Microsoft Word vertical alignment:

Top

Tab text is aligned at the top edge of the tab extension.

Middle

Tab text is aligned at the center of the tab extension.

Bottom

Tab text is aligned at the bottom edge of the tab extension.

When selecting

Text alignment

and

Line spacing

options, view the paper with tabs on the right side, as in the dialog box illustration.

Inserting Index Tab Dividers

1

Load tab divider sheets into the the direction of the paper feed. The tabs will then be facing outward. Place the sheets with the printing surface down. The first tab is on the left side relative to the feed direction.

Multipurpose tray

with the long edge facing

2

In the

Publishing

tab, click the

Index tab dividers

icon.

3

In the

Media

list, select a standard media option, or select

Custom

custom media.

to create

4

If

Custom

was selected in step 3, create the desired custom media in the

Custom Media

dialog box, and click

OK

.

5

Click

Settings

.

6

In the

Tab Settings

page before it.

dialog box, click

New

, and type the page number to insert.

A tab divider sheet is inserted between the page number you typed and the

7

Select your desired settings for

Print onto

and

Position

, and type the tab text.

8

If

Use index tab dividers

is selected and

Shift image

is cleared, you can click

Customize

and select custom settings for the tab text. Click

OK

.

For applications and templates that include tabs in the document, select

Shift image

, and select the shift distance.

User Guide

Publishing

9

Repeat steps 6-8 to include multiple tab divider sheets in the print job, and then click

OK

.

10

If you want to use the current tab settings again, click the

Printing Preferences Save as

at the bottom of dialog box and save the settings as a profile.

11

Click

OK

to return to the

Print

dialog box.

12

Click

OK

to start printing.

Chapter Page Insert

When duplex printing,

Chapter page insert

forces the initial page of each chapter in a document to print on the front side of the paper. With this feature, you identify the first page of each chapter, up to 100 chapters.

This feature also turns on the automatically.

Collate

feature in the

Quick Print

and

Basic

tabs

Chapter page insert

tab, or cannot be used with

Transparency Interleaving

in the

Poster

and

Booklet Publishing

tab.

in the

Layout

This feature is unavailable when

PCL 5e

is selected as the PDL.

Printing with Chapter Page Insert

1

In the

Quick Print

or

Basic

tab, select

Duplex

.

2

In the

Publishing

tab, click the

Chapter page insert

icon.

3

In

Beginning pages for chapters

each number is the first page of a chapter. You can type individual page numbers separated by commas.

, enter page numbers from 2 to 999, where

Note:

If

Cover Mode

,

Print onto

:

Front

/

Outside

selected, enter page numbers from 3 to 999.

and

Front

/

Inside

are

4

Click

OK

to return to the

Print

dialog box.

5

Click

OK

to start printing.

Printer Driver 9-11

10 Job

In the

Job

tab, you can store print jobs in the memory installed in the printing system. You can also select a

Job name

to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application.

To return to the original settings, click

Reset

. The

Reset

button is available when accessing the printer driver from the application's

Print

dialog box.

An administrator can ensure that all jobs are stored or printed with the selected

Job

tab settings by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Job tab

.

Job Storage (e-MPS)

Job storage (e-MPS)

offers a set of options for saving print jobs in printing system memory, so that you can print or reprint them later. Print jobs can easily be reprinted later using the printing system’s operation panel, and printing of sensitive documents can be restricted to approved users.

This feature is a multitier solution that provides advanced print management, directly from the desktop. By storing a job in the printing system, you can print it from the operation panel without sending it again from the computer.

To use the

Settings Job storage (e-MPS)

dialog box, available in features, you can set a user name in the

Device Settings

. If you do not set a user name, the Windows login user name is the default.

User Job storage (e-MPS) Settings

> is unavailable when

Administrator

>

Net Manager

.

Net Manager

is selected in

Device

10-1 User Guide

Custom box Quick copy Proof and hold Private print Job storage

Job

Job Storage (e-MPS) options

Storage location

Hard disk Hard disk Hard disk Hard disk Hard disk

Access code required

Optional password No No Yes Optional

When job is printed

When printed from operation panel

When job is deleted from memory

When manually deleted or up to 31 days When sent from the computer When printing system is turned off, or storage device is full, or job retention date has passed One print when job is sent; remaining prints later When access code is entered at operation panel When printing system is turned off, or job retention date has passed When printing system is turned off, or after printing, or job retention date has passed When printed from operation panel When manually deleted

Custom Box

Printer Driver

With

Custom Box

printing system's operation panel. You can print one or more jobs from the storage device.

, you can store print jobs until they are printed from the Print jobs can be deleted after printing or saved on the storage device for 1-31 days.

Custom boxes must be set up for each user at the printing system's home page and in the

Hard Disk Settings

dialog box, accessed from

Device Settings

. The maximum number of custom boxes is 1000.

Storing a Job in a Custom Box

1

In the

Job

tab, click the

Job storage (e-MPS)

icon.

2

In the

Type

list, select

Custom box

.

3

Click

Settings

.

4

Select a

Custom Box Settings

option: Select

Use specific box number

, and type the box number and password.

Select

Prompt for box number

, and click

OK

. When starting to print, the

Custom Box

dialog box appears. Type a box number from the

custom boxes

list. If a password was set, type the password.

Defined

Select

Display box number list

, and click

Custom Box OK

. When starting to print, the dialog box appears. Select a box from the list. If a password

10-2

Job

was set, type the password. This can be selected if

Shared box

in the

Hard Disk Settings

dialog box.

is selected Select

Verify box number for each login user

, and click

OK

. When starting to print, the

Custom Box

dialog box appears. Type a box number. To include a password, select

Require password

and type the password. This can be selected when dialog box.

Shared box

is selected in the

Hard Disk Settings 5

Click

OK

to return to the

Print

dialog box.

6

Click

OK

to start printing.

With

Verify box number for each login user

selected, the driver searches for a login user name from the custom box list to serve as the custom box name: If a match is found, the custom box is used for the print job.

If a match is not found, the driver checks for administrator or user permissions. With administrator permissions, you are prompted to type a box number and optional password for the print job. The driver searches for a Windows login user name and adds this name with the box number and password to the custom box list in the driver. With user permissions, the print job is canceled. You are then prompted to contact an administrator to establish printing permissions.

Quick Copy

Quick copy

is a

Job storage (e-MPS)

option that prints all copies of a print job and stores the job temporarily on the storage device for reprinting later.

Quick copy

is useful for printing the job again later in the day when you need additional copies at short notice. You can set the number of additional copies and print the job from the printing system’s operation panel without sending the job again from the computer.

The number of

Quick copy

the operation panel.

or

Proof and hold

jobs that can be stored is set at the printing system’s operation panel. When the designated number of jobs is reached, older jobs are replaced by new jobs. All

Quick copy

jobs are stored on the storage device after printing. Jobs are deleted when the printing system is turned off or the job retention date has passed. You can manually delete a job at

Warning:

A print job replaces a job on the storage device having the same user name and job name. To prevent this, select

Use job name + date and time

under

Overwrite job name

.

Printing a Quick Copy Job

1

In the

Job

tab, click the

Job storage (e-MPS)

icon.

2

In the

Type

list, select

Quick copy

.

3

Click

OK

in all dialog boxes.

10-3 User Guide

Job

Proof and Hold

Proof and hold

is a

Job storage (e-MPS)

option that prints one copy of a print job so that you can proof it before printing the remaining copies.

After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sending the job again from the computer. If desired, you can change the number of copies printed.

Note: Proof and hold

Excel.

is unavailable for some applications such as Microsoft The number of

Proof and hold

or the printing system’s operation panel. When the designated number of jobs is reached, older jobs are replaced by new jobs. All stored on the storage device after printing. Jobs are deleted when the printing system is turned off or the job retention date has passed. You can manually delete a job at the operation panel.

Quick copy

jobs that can be stored is set at

Proof and hold

jobs are

Warning:

A print job can replace a job on the storage device having the same user name and job name. To prevent this, select

Use job name + date and time

under

Overwrite job name

.

Printing a Proof and Hold Job

1

In the

Basic

tab, select the number of copies to be printed.

2

In the

Job

tab, click the

Job storage (e-MPS)

icon.

3

In the

Type

list, select

Proof and hold

.

4

Click

OK

in all dialog boxes.

Private Print

Private print

is a

Job storage (e-MPS)

device for printing until a four-digit access code is entered. When the storage device reaches maximum capacity and a new job is sent to be stored, the oldest stored job is replaced by the new job.

option that saves jobs on the storage

Private print

jobs are deleted when the printing system is reset or turned off, or when the job retention date has passed.

If you do not want the job deleted, select the

Job storage

feature.

When sending a sensitive document to the printing system, a user must type a four-digit access code, which is attached to the print job along with the

Job name

and

User name

. You can also select a prompt option for typing the access code. The job is not printed until a user enters the access code at the printing system’s operation panel. After the job is printed, it is removed from printing system memory.

The number of

Private print

storage capacity of the storage device. You can manually delete a job at the operation panel.

jobs that can be stored is limited only by the

Warning:

A print job can replace a job on the storage device having the same user name and job name. To prevent this, select

Use job name + date and time

under

Overwrite job name

.

Printer Driver 10-4

Job

Storing a Private Print Job

1

In the

Job

tab, click the

Job storage (e-MPS)

icon.

2

In the

Type

list, select

Private print

.

3

Select a method for choosing an access code: When you want to use the same access codes for print jobs, clear

Prompt for access code

, and then type four numbers in the

Specify access code

box.

When you want to use different access codes for print jobs, select

Prompt for access code

. When you click

OK

access code in the

Private Print

in the

Print

dialog box, type the dialog box that appears.

4

Click

OK

in all dialog boxes.

Job Storage

Job storage

is a

Job storage (e-MPS)

option that stores a print job permanently on the storage device for printing later. You also have the option of protecting the print job from unauthorized printing by using an access code.

Job storage

is useful for jobs that need to be available for printing at any time, even if the printing system has been turned off and turned on again.

Job storage

jobs can only be removed manually from printing system memory.

If desired, you can attach a four-digit access code to a you can print a job without anyone else seeing it, or restrict printing to approved users. When the access code is used, the job is not printed until a user prints it at the printing system’s operation panel. After the job is printed, it remains in printing system memory.

Job storage

job, so that The number of

Job storage

storage capacity of the storage device. You can manually delete a job at the operation panel.

jobs that can be stored is limited only by the

Warning:

A print job can replace a job on the storage device having the same user name and job name. To prevent this, select

Use job name + date and time

under

Overwrite job name

.

Storing a Job Storage Job

1

In the

Job

tab, select the

Job storage (e-MPS)

icon.

2

In the

Type

list, select

Job storage

.

3

Select a method for choosing an access code: When you want to use the same access codes for print jobs, clear

Prompt for access code

, and then type four numbers in the

Specify access code

box.

When you want to use different access codes for print jobs, select

for access code

. When you click

OK

in the

Print Prompt

dialog box, type the access code in the

Job Storage

dialog box that appears.

10-5 User Guide

Job

4

Click

OK

in all dialog boxes.

User Login

User login

provides job restriction by user, in contrast to the feature, which assigns privileges by division or department. This feature appears in the

Job

tab when

Use specific name Job accounting

is selected in

Device Settings

>

Administrator

>

User Login

.

In the

Job

tab, you can change the name and password temporarily for your print job. This does not change the default name and password that were set in

Device Settings

.

Printing with User Login

1

In the

Job

tab, under

User login

, click

Settings

.

2

In the

Identity Settings

dialog box, type a name and password.

3

You can click

Reset

to restore the default values.

4

Click

OK

in all dialog boxes.

Job Accounting

Job accounting

gives an administrator control of a printing system. With

Job accounting

, account IDs (identification numbers) can be assigned to users or departments. This feature appears in the

Job

tab when

Use specific account ID

is selected in

Device Settings

>

Administrator

>

Job Accounting

.

In the

Job

tab, you can change the account ID temporarily for your print job.

This does not change the default account ID that was set in

Device Settings

.

Printing with Job Accounting

1

In the

Job

tab, under

Job accounting

, click

Settings

.

2

In the

Identity Settings

dialog box, type an account ID.

3

You can click

Reset

to restore the default value.

4

Click

OK

in all dialog boxes.

Job Name

A

Job name

is a unique identifier for each print job. It helps you find and print your job from the printing system’s operation panel. When you send a print job using one of the

Job storage (e-MPS)

options, you can assign a custom name to the job or use the name of the application file.

For Microsoft Word and PowerPoint, you can choose to include or omit the application name from the application defined same

Job name

.

Job name

. You can also ensure that jobs in printing system memory are not replaced by new jobs having the

Printer Driver 10-6

Job 10-7

Don’t Use Application Name

Don’t use application name

is an option to remove the application name from the job name in job storage features. By selecting

Don’t use application name

, the file name you choose appears clearly in the job list. This feature is applicable only when printing from Microsoft Word or PowerPoint.

Overwrite Job Name

Overwrite job name

is an option to ensure that a saved print job is not replaced in printing system memory by a new job having the same

Job name

. If a user sends two print jobs with the same

User name

and

Job name

, the second job replaces the first job without any prompt. To prevent this,

Overwrite job name

can automatically change the sent. This feature also helps you to track when print jobs were sent from the computer.

Job name

by adding the date and time the job is The selected option applies to a

Job name Custom

selected.

Overwrite job name

with either

Application defined

options include: or

Replace existing file

This option lets the current print job replace an existing job in printing system memory, if a job with the same

User name

and

Job name

exists.

Use job name + date and time

This option adds the current date and time to the end of the previous print job with the same job name remains in the printing system memory.

Job name

. The

Selecting a Job Name

You can select a

Job name

panel. The selected to use with

Job name Job storage (e-MPS)

features, so that you can find your job in the job list displayed on the printing system’s operation is saved with the print job when the job is sent to printing system memory.

1

In

Job

>

Job name

, select a name:

Application defined

This option uses the name of the application document as the

Job name

.

For Microsoft Word or PowerPoint documents, selecting

Don't use application name

removes the name of the application so that only the document name appears as the

Job name

.

Custom

This option uses a unique name for each job. Type a name in the box, to a maximum of 79 characters.

2

Select an

Overwrite job name

system memory with the same option in case a job already exists in printing

Job name

:

Replace existing file

If a job with the same

User name

and

Job name

exists, the current print job replaces an existing job in printing system memory.

Use job name + date and time

Adds the current date and time to the end of the

Job name

.

User Guide

11 Advanced

In the

Advanced

tab, you can choose special features that extend the capabilities of the printing system.

Clicking

Reset

sets the

EMF spooling

check box back to the last setting you made in the printer driver’s

Printing Preferences

. The

Reset

when accessing the printer driver from the application's

Print

button is available dialog box.

Prologue/Epilogue

With

Prologue/Epilogue

, you can insert a command file at the beginning of a print job or at the end. The command file uses programming commands from the printer resident PRESCRIBE language. The

Product Library

disk includes a PRESCRIBE command language reference guide.

A command file is a set of instructions the printing system interprets to produce a given output. For example, a

Prologue/Epilogue

command file may contain a macro that places a graphic object such as a logo at the top of a letterhead document. Or a heading can be added to carbon copies when using the

Carbon copies

feature in the

Basic

tab.

A

Prologue/Epilogue

added to a print job. To create this file, use a text editor like Windows Notepad.

You can edit a network file.

file must be available on your computer before it can be

Prologue/Epilogue

file on your computer by clicking

Edit

.

Editing and saving a command file replaces the contents of the existing local or

Printer Driver 11-1

Advanced 11-2

You can remove a

Prologue/Epilogue

file from the list by selecting the file and clicking

Delete

. Only the file name is removed from the command file list. The file itself is not deleted, but remains on the network or local computer.

Insertion Point Options

The insertion point is the location in the print job where the selected

Prologue/Epilogue

command file is processed by the printing system. Each file in the list can be assigned only one insertion point.

Note:

The

Start of the page

available only when

PCL 5e

and

End of the page

is selected as the PDL.

insertion point options are

Unassigned

The selected command file is not inserted into the print job. This selection can be used when you are working with multiple command files and want to use some but not others. Select

Unassigned

for the command files you do not want to use in the print job.

Beginning of the print job

The command file is inserted as the first page of the print job. The document starts printing on the second page.

End of the print job

The command file is inserted as the last page of the print job, which prints after the last page of the document.

Start of the page

The command file is inserted at the top of each page of the print job.

End of the page

The command file is inserted at the bottom of each page of the print job.

Only on odd pages

If

Start of the page

or

End of the page

is selected, this option can be selected to insert the command file into all odd-numbered pages.

Only on even pages

If

Start of the page

or

End of the page

is selected, this option can be selected to insert the command file into all even-numbered pages.

Pages

If

Start of the page

by a hyphen.

or

End of the page

is selected, this option can be selected to insert the command file into specified pages. In the text box, type individual page numbers separated by commas, or a page range separated

Selecting and Assigning a Prologue/Epilogue File

1

In

Advanced

>

Prologue/Epilogue

, click

Browse

to find a

Prologue/Epilogue

file (.TXT, .LOG) and add it to the

Select Prologue/Epilogue file to insert

list.

2

Select a file from the list.

3

Under

Insertion Point

, select a place to insert the

Prologue/Epilogue

select

Unassigned

.

file, or

User Guide

Watermark

Advanced

4

Repeat steps 1-3 to include additional files.

5

Click

OK

.

Editing a Prologue/Epilogue File

You can edit a

Prologue/Epilogue

file on your computer.

1

In

Advanced

>

Prologue/Epilogue

, select a from the list, and then click

Edit

.

Prologue/Epilogue

file name

2

After your text editor opens, make your changes to the file.

3

Save the file and exit.

Note:

Editing and saving a command file replaces the contents of the existing local or network file.

Deleting a Prologue/Epilogue File

1

In

Advanced

>

Prologue/Epilogue

, select a

Prologue/Epilogue

file name from the list, and then click

Delete

.

2

In the delete confirmation box, click

Yes

to accept.

Note:

Only the file name is removed from the command file list. The file itself is not deleted, but remains on the network or local computer.

A watermark is a recognizable image or pattern that can be placed on a page or throughout a document. You can choose one of the default watermarks, create your own text, or use an image. The preview area of the dialog box shows how the watermark appears on a page. This is useful for making adjustments to the appearance and location of the watermark.

Any watermark can be edited, though a limited number of options can be changed for default watermarks.

If you want to use an image for the watermark, an image file must be available on your computer before it can be added to a print job.

Watermark from

Spacing

You can change the displays the unit of measurement in inches or millimeters.

Units Device Settings

.

setting in the

User Settings

dialog box, accessed An administrator can ensure that a watermark is printed on all jobs by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Watermark

.

Watermark

should be turned on before using

Watermark

is turned off, using

Lock Settings Lock Settings

. When makes

Watermark

unavailable for all users.

Printer Driver 11-3

Advanced 11-4

Adding or Editing Watermark Text

1

In

Advanced

>

Watermark

, click

New

to create a custom text watermark.

To edit a default or custom text watermark, select it from the list.

2

Under

Watermark name

, type a name, to a maximum of 39 characters. A default watermark cannot be renamed.

3

Under

Watermark text

, type your preferred text. This option is unavailable when editing a default text watermark.

4

Select the desired font, size, and style of the text.

5

Select the color of the watermark text from the list. The options available are black and shades of gray.

6

Select the watermark

Count

, to a maximum of 20. In the

Spacing

box, type or select the distance between two or more text watermarks in tenths of an inch or in millimeters.

7

Select the position of the text watermark with the

Angle

,

Horizontal

, and

Vertical

boxes.

You can also change the position and angle by clicking the buttons at the bottom of the preview area and then clicking the watermark text. Drag the pointer to move or rotate the watermark text.

The

Rotate around center

check box at the bottom of the dialog box determines the method of rotation for the watermark text. Select

Rotate around center

to position the watermark text with the center of the text as its axis, and clear it to position the watermark text with the left end of the text as its axis.

8

Under

Print onto

, choose pages for printing the watermark:

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the watermark on the front cover. This is available when

Cover mode

is selected in the

Publishing

tab. If

Cover mode

and

Front

/

Outside

or

Front and back

/

Outside

are both selected in the

Publishing

tab,

Outside of front cover

is selected automatically.

9

Click

Save

to save the watermark.

10

Click

OK

in all dialog boxes.

User Guide

Printer Driver Advanced

Adding or Editing a Watermark Image

1

In

Advanced

>

Watermark

, click

New

to create a custom image watermark.

To edit a custom image watermark, select it from the list.

2

Under

Watermark name

, type a name, to a maximum of 39 characters.

3

Under

Watermark image

, click

Browse

to find an image file (Bitmap, JPEG, GIF, PNG) located on your computer.

4

Under

Scaling

, increase or reduce the size of the watermark image on the page, between 1 and 1000 %, or select

Auto

to fit the entire image in the center of the page.

5

Under

Opacity

, select the density of the watermark image, between 1 and 100 %.

6

Select the position of the watermark image with the

Angle

,

Vertical

boxes, or select

Auto Horizontal

, and to fit the entire image in the center of the page.

You can also change the position and angle by clicking the buttons at the bottom of the preview area and then clicking the watermark image. Drag the pointer to move or rotate the watermark image.

The

Rotate around center

check box at the bottom of the dialog box determines the method of rotation for the watermark image. Select

Rotate around center

to position the watermark image with the center of the image as its axis, and clear it to position the watermark image with the left end of the image as its axis.

7

Under

Print onto

, choose pages for printing the watermark:

All pages

This option prints the watermark on each document page.

First page only

This option prints the watermark on the first document page.

All pages except first page

This option prints the watermark on all pages after the first page.

Only on specified pages

This option prints the watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the watermark on the front cover. This option is available when

Cover mode

is selected in the

Publishing

tab. If

Cover mode

and

Front

/

Outside

are both selected in the

Publishing

tab,

Outside of front cover

is selected automatically.

8

Click

Save

to save the watermark.

9

Click

OK

in all dialog boxes.

11-5

Advanced

Security Watermark

The

Security Watermark

is a plug-in that prints a nearly invisible image or text against a background pattern. The security watermark appears only when the printed page is photocopied. This helps to identify printed pages that should not be photocopied, or to distinguish between original prints and photocopies. Six standard security watermarks are available as text or image, and you can create custom security watermark text.

The

Optional Components Wizard Security Watermark

offers the opportunity to install the plug-in following installation of the printer driver.

Security Watermark

selected as the PDL.

is available in the

Advanced

tab when

PCL XL

is Any security watermark can be edited, though a limited number of options can be changed for default security watermarks.

For models that support it, a notable security watermark feature is the

Document guard

pattern, which prevents the document from being photocopied, scanned, faxed, or printed from memory. If a scan, fax, or print from memory is attempted, the process is stopped and a message appears on the printing system's operation panel.

For a security watermark to be effective, it must be nearly invisible in a printed page and clearly visible in a photocopied page. Because printing systems and driver settings can vary, you must adjust the density and contrast before printing a security watermark. This adjustment is also recommended when changing the background pattern, replacing the toner or printing system, and after heavy printing activity.

Selecting

Security Watermark

values: sets these driver features to the following

Watermark

in the

Advanced

tab is set to

None

.

Resolution Settings

in

Imaging

is set to >

600 dpi

.

Print Quality

>

Custom

>

Custom Quality Kyocera image refinement

in

Custom Quality Settings Imaging

is set to

Off

.

>

Print Quality

>

Custom

>

EcoPrint

in

Quick Print

,

Basic

, or

Imaging

is set to

Off

.

Adjustment

setting in the

Imaging

tab is set to

None

.

The reverse is also true. If these features are changed, then the

Watermark

selection is set to

None

, and cannot be used.

Security

The administrator can ensure that a security watermark is printed on all jobs by selecting

Device Settings

>

Administrator

>

Lock Settings

, and then selecting

Security watermark

.

Security watermark Security watermark watermark

should be turned on before using is turned off, using unavailable for all users.

Lock Settings Lock Settings

makes . When

Security

Adding or Editing a Security Watermark

1

In

Advanced

> watermark.

Security Watermark

, click

New

to create a custom security To edit a default or custom security watermark, select it from the list.

2

Under

Security watermark name

, type a name to a maximum of 39 characters.

A default security watermark cannot be renamed.

11-6 User Guide

Printer Driver Advanced

3

Under

Lines of text

, select up to 3 lines of text. This option is unavailable when editing a default security watermark. Select from the following options:

None

This option leaves the line blank.

User defined

This option inserts your text to a maximum of 39 characters.

All other options display date, time, or other job information that is obtained from the computer or printer driver when the job is printed.

4

Select the desired font, size, style, and angle of the text.

5

Select a design for the security watermark background:

Document guard

The document guard design appears as the security watermark background.

Patterns

Select a design for the security watermark background.

6

Under

Density

and

Contrast

, select initial options:

Light

,

Normal

,

Dark

Select the shading density of the background pattern.

Contrast 1-9

Select the level of contrast against the background pattern, from lightest to darkest.

These selections may need to be changed after printing a sample page in the next step.

7

Click

Print Sample

to print a page displaying all nine contrast options against the selected density. It is recommended to print a sample page for each density option.

8

From the printed sheet, find the sample where the security watermark is most nearly invisible.

9

In the

Security Watermark

dialog box, select match the sample chosen in step 8.

Density

and

Contrast

options to

10

Under

Print onto

, choose pages for printing the security watermark:

All pages

This option prints the security watermark on each document page.

First page only

This option prints the security watermark on the first document page.

All pages except first page

This option prints the security watermark on all pages after the first page.

Only on specified pages

11-7

Advanced

This option prints the security watermark on the page numbers typed in the text box.

Outside of front cover

This option prints the security watermark on the front cover. This option is available when

Cover mode

is selected in the

Publishing

tab. If

Cover mode

and

Front

/

Outside

are both selected in the

Publishing

tab,

Outside of front cover

is selected automatically.

11

Select

Print as footer

if you want the first available line of watermark text to be printed at the bottom of the page. Click an icon to select the page position. This option is useful because the security watermark itself is not normally visible on the printed page.

12

Select

Overprint

for applications such as Microsoft PowerPoint and Internet Explorer where the document content fills the entire page. The security watermark is printed over the document data so that it can appear in a photocopy. When editing an image, or if

GDI compatible mode

is selected in the

Page Description Languages (PDL)

dialog box,

Overprint

is selected automatically.

13

Click

Save

to save the security watermark.

14

Click

OK

in all dialog boxes.

Status Monitor Notification

The

Status Monitor

displays printing system status during printing. You can also set up sound and speech notifications for printing system events.

You can start a status monitor for each supported printing system. More than one status monitor can be displayed at one time.

Setting Status Monitor Notification

1

In the

Advanced

tab, click

Status Monitor

.

2

In the

Status Monitor Notification

dialog box, select the

Enables event notification

check box.

3

To add sound or speech notification, select an event from the

Available events

list:

Cover open Paper jam Add paper Sleep Add toner Toner low Not connected Printing completed Others

11-8 User Guide

Advanced

4

Under

Sound file / Text to Speech

, click to the right of the chosen event, and then: To add a sound file, type the location of a sound file (.WAV), or click to find a sound file located on your computer.

Browse

To add speech, type your preferred text, up to 260 characters. The Microsoft

Text to Speech

feature reads your typed text and plays it back in a spoken voice.

EMF Spooling

5

To add sound or speech to other events, repeat steps 3 and 4.

6

Click

OK

.

Viewing Status Monitor

1

You can view information about the print job and the printing system in the status monitor: The job tab displays information about each print job. To cancel a job, right click on the job and click

Cancel

.

The paper source tab displays information about each cassette and the

Multipurpose tray

.

The toner tab displays the toner level.

The alert tab displays

Ready

each event to view details.

or event information. For multiple events, click

2

You can hide or show details by clicking the arrow.

3

To display a list of options, click the tools icon, and select available options:

Command Center RX

For a network connection, opens a web browser to display the printing system’s home page. This option is unavailable for a USB connection.

Notification

Opens the

Status Monitor Notification

dialog box.

www.kyoceradocumentsolutions.com

Opens a web browser to the

KYOCERA Document Solutions

home page.

Exit

Closes the status monitor.

EMF (Enhanced MetaFile) is a spool file format used in printing by the Microsoft Windows operating system. When a print job is sent from an application, it is transferred to the spool file. The application writes to and the printer driver reads from the spool file simultaneously. For multiple or large documents, this quickly returns application control to the user while the printer is still printing the document.

Note: (PDL)

If

Data passthrough

is selected in the dialog box,

EMF spooling Page Description Languages

is unavailable.

Printer Driver 11-9

Advanced

Selecting EMF Spooling

1

In the

Advanced

tab, select the

EMF Spooling

check box.

2

Click

OK

.

Enable Client Profile

Client profile refers to profile settings saved on a client computer. You have the choice to use your local profiles or the server profiles. This feature is intended for the client computer in a client/server environment.

In the

Advanced

tab, clear the

Enable client profile

check box to select profiles from the server to apply to print jobs created by the driver. Server profiles are read–only.

Select the

Enable client profile

check box for using custom profiles locally in the driver.

11-10 User Guide

KYOCERA Document Solutions America, Inc. Headquarters

225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444 Fax: +1-973-882-6000

Latin America

8240 NW 52nd Terrace Dawson Building, Suite 100 Miami, Florida 33166, USA Phone: +1-305-421-6640 Fax: +1-305-421-6666

KYOCERA Document Solutions Canada , Ltd.

6120 Kestrel Rd., Mississauga, ON L5T 1S8, Canada Phone: +1-905-670-4425 Fax: +1-905-670-8116

KYOCERA Document Solutions Mexico, S.A. de C.V.

Calle Arquimedes No. 130, 4 Piso, Colonia Polanco Chapultepec, Delegacion Miguel Hidalgo, Distrito Federal, C.P. 11560, México Phone: +52-555-383-2741 Fax: +52-555-383-7804

KYOCERA Document Solutions Brazil, Ltda.

Alameda África, 545, Pólo Empresarial Consbrás, Tamboré, Santana de Parnaíba, State of São Paulo, CEP 06543-306, Brazil Phone: +55-11-2424-5353 Fax: +55-11-2424-5304

KYOCERA Document Solutions Chile SpA

Jose Ananias 505, Macul. Santiago, Chile Phone: +562-2350-7000 Fax: +562-2350-7150

KYOCERA Document Solutions Australia Pty. Ltd.

Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113, Australia Phone: +61-2-9888-9999 Fax: +61-2-9888-9588

KYOCERA Document Solutions New Zealand Ltd.

Ground Floor, 19 Byron Avenue, Takapuna, Auckland, New Zealand Phone: +64-9-415-4517 Fax: +64-9-415-4597

KYOCERA Document Solutions Asia Limited

Unit 3 & 5, 16/F.,Mita Centre, 552-566, Castle Peak Road Ts

u

en Wan, New Territories, Hong Kong Phone: +852-2496-5678 Fax: +852-2610-2063

KYOCERA Document Solutions (China) Corporation

8F, No. 288 Nanjing Road West, Huangpu District, Shanghai,200003, China Phone: +86-21-5301-1777 Fax: +86-21-5302-8300

KYOCERA Document Solutions (Thailand) Corp., Ltd.

335 Ratchadapisek Road, Wongsawang, Bangsue, Bangkok 10800, Thailand Phone: +66-2-586-0333 Fax: +66-2-586-0278

KYOCERA Document Solutions Singapore Pte. Ltd.

12 Tai Seng Street #04-01A, Luxasia Building, Singapore 534118 Phone: +65-6741-8733 Fax: +65-6748-3788

KYOCERA Document Solutions Hong Kong Limited

Unit 1,2,4,6,8 & 10, 16/F.,Mita Centre, 552-566, Castle Peak Road Tsuen Wan, New Territories, Hong Kong Phone: +852-3582-4000 Fax: +852-3185-1399

KYOCERA Document Solutions Taiwan Corporation

6F., No.37, Sec. 3, Minquan E. Rd., Zhongshan Dist., Taipei 104, Taiwan R.O.C. Phone: +886-2-2507-6709 Fax: +886-2-2507-8432

KYOCERA Document Solutions Korea Co., Ltd.

#3F Daewoo Foundation Bldg 18, Toegye-ro, Jung-gu, Seoul, Korea Phone: +822-6933-4050 Fax: +822-747-0084

KYOCERA Document Solutions India Private Limited

Second Floor, Centrum Plaza, Golf Course Road, Sector-53, Gurgaon, Haryana 122002, India Phone: +91-0124-4671000 Fax: +91-0124-4671001

KYOCERA Document Solutions Europe B.V.

Bloemlaan 4, 2132 NP Hoofddorp, The Netherlands Phone: +31-20-654-0000 Fax: +31-20-653-1256

KYOCERA Document Solutions Nederland B.V.

Beechavenue 25, 1119 RA Schiphol-Rijk, The Netherlands Phone: +31-20-5877200 Fax: +31-20-5877260

KYOCERA Document Solutions (U.K.) Limited

Eldon Court, 75-77 London Road, Reading, Berkshire RG1 5BS, United Kingdom Phone: +44-118-931-1500 Fax: +44-118-931-1108

KYOCERA Document Solutions Italia S.p.A.

Via Monfalcone 15, 20132, Milano, Italy, Phone: +39-02-921791 Fax: +39-02-92179-600

KYOCERA Document Solutions Belgium N.V.

Sint-Martinusweg 199-201 1930 Zaventem, Belgium Phone: +32-2-7209270 Fax: +32-2-7208748

KYOCERA Document Solutions France S.A.S.

Espace Technologique de St Aubin Route de I’Orme 91195 Gif-sur-Yvette CEDEX, France Phone: +33-1-69852600 Fax: +33-1-69853409

KYOCERA Document Solutions Espana, S.A.

Edificio Kyocera, Avda. de Manacor No.2, 28290 Las Matas (Madrid), Spain Phone: +34-91-6318392 Fax: +34-91-6318219

KYOCERA Document Solutions Finland Oy

Atomitie 5C, 00370 Helsinki, Finland Phone: +358-9-47805200 Fax: +358-9-47805390

KYOCERA Document Solutions Europe B.V., Amsterdam (NL) Zürich Branch

Hohlstrasse 614, 8048 Zürich, Switzerland Phone: +41-44-9084949 Fax: +41-44-9084950

KYOCERA Bilgitas Document Solutions Turkey A.S.

Gülbahar Mahallesi Otello Kamil Sk. No:6 Mecidiyeköy 34394 Şişli İstanbul, Turkey Phone: +90-212-356-7000 Fax: +90-212-356-6725

KYOCERA Document Solutions Deutschland GmbH

Otto-Hahn-Strasse 12, 40670 Meerbusch, Germany Phone: +49-2159-9180 Fax: +49-2159-918100

KYOCERA Document Solutions Austria GmbH

Altmannsdorferstraße 91, Stiege 1, 2. OG, Top 1, 1120, Wien, Austria Phone: +43-1-863380 Fax: +43-1-86338-400

KYOCERA Document Solutions Nordic AB

Esbogatan 16B 164 75 Kista, Sweden Phone: +46-8-546-550-00 Fax: +46-8-546-550-10

KYOCERA Document Solutions Norge Nuf

Olaf Helsetsv. 6, 0619 Oslo, Norway Phone: +47-22-62-73-00 Fax: +47-22-62-72-00

KYOCERA Document Solutions Danmark A/S

Ejby Industrivej 60, DK-2600 Glostrup, Denmark Phone: +45-70223880 Fax: +45-45765850

KYOCERA Document Solutions Portugal Lda.

Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa, Portugal Phone: +351-21-843-6780 Fax: +351-21-849-3312

KYOCERA Document Solutions South Africa (Pty) Ltd.

KYOCERA House, Hertford Office Park, 90 Bekker Road (Cnr. Allandale), Midrand, South Africa Phone: +27-11-540-2600 Fax: +27-11-466-3050

KYOCERA Document Solutions Russia LLC.

Building 2, 51/4, Schepkina St., 129110, Moscow, Russia Phone: +7(495)741-0004 Fax: +7(495)741-0018

KYOCERA Document Solutions Middle East

Dubai Internet City, Bldg. 17, Office 157 P.O. Box 500817, Dubai, United Arab Emirates Phone: +971-04-433-0412

KYOCERA Document Solutions Inc.

2-28, 1-chome, Tamatsukuri, Chuo-ku Osaka 540-8585, Japan Phone: +81-6-6764-3555 http://www.kyoceradocumentsolutions.com

is a trademark of KYOCERA Corporation

2NKBWK C EN630.2016.02

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